Program 3362-S Term: Date of Award through April 29, 2022 Page 1 of 4

Title: Army Pamphlets and Books 

Advantage Gray Graphics I Color McDonald & Eudy

BASIS OF 430-02494 190-38435 040-43985 190-56520

ITEM NO. DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST UNIT RATE COST UNIT RATECOST

 I. PRINTING AND BINDING :

 1. Looseleaf .......... per page 

 (a) Makeready and/or Setup Charge

 (1) Format A............................................................. 1,500 1.00 1,500.00 1.00 1,500.00 0.00 0.00 3.50 5,250.00

 (2) Format B............................................................. 2,000 1.00 2,000.00 1.00 2,000.00 0.00 0.00 3.50 7,000.00

 (3) Format C............................................................. 60,925 0.60 36,555.00 1.00 60,925.00 0.00 0.00 3.50 213,237.50

 (b) Running...................Per 1,000 Copies

 (4) Format A.............................................................. 750 4.00 3,000.00 2.00 1,500.00 3.90 2,925.00 1.50 1,125.00

 (5) Format B.............................................................. 330 4.00 1,320.00 2.50 825.00 8.50 2,805.00 1.50 495.00

 (6) Format C.............................................................. 25,384 7.00 177,688.00 3.00 76,152.00 4.50 114,228.00 1.50 38,076.00

 2. Side-Stitched ......... per page

 (a) Makeready and Setup Charge

 (1) Format A.............................................................. 1,720 1.00 1,720.00 1.00 1,720.00 0.60 1,032.00 3.50 6,020.00

 (2) Format B.............................................................. 2,080 1.00 2,080.00 1.00 2,080.00 0.60 1,248.00 3.50 7,280.00

 (3) Format C.............................................................. 28,380 0.60 17,028.00 1.00 28,380.00 0.35 9,933.00 3.50 99,330.00

 (b) Running..................Per 1,000 Copies

 (4) Format A.............................................................. 4,220 4.00 16,880.00 2.10 8,862.00 4.50 18,990.00 1.50 6,330.00

 (5) Format B.............................................................. 220 4.00 880.00 2.60 572.00 9.10 2,002.00 1.50 330.00

 (6) Format C.............................................................. 9,436 7.00 66,052.00 3.10 29,251.60 4.85 45,764.60 1.50 14,154.00

 3. Covers: ........ per page includes binding

 (a) Makeready and Setup Charge

 (1) Format A.............................................................. 60 10.00 600.00 6.00 360.00 0.50 30.00 40.00 2,400.00

 (2) Format B.............................................................. 60 10.00 600.00 8.00 480.00 0.50 30.00 40.00 2,400.00

 (3) Format C.............................................................. 570 10.00 5,700.00 8.00 4,560.00 0.50 285.00 40.00 22,800.00

 (b) Running.......................Per 1,000 Copies

 (4) Format A.............................................................. 94 10.00 940.00 8.00 752.00 10.00 940.00 30.00 2,820.00

 (5) Format B.............................................................. 10 10.00 100.00 10.00 100.00 10.50 105.00 30.00 300.00

 (6) Format C.............................................................. 148 10.00 1,480.00 10.00 1,480.00 9.00 1,332.00 30.00 4,440.00

4 Fold-ins: Printing in Black ink/Format C only:

 (a) One side only/inserting throughout text/per fold-in unit

 (3) Format C - Makeready and/or Setup 3,236 6.00 19,416.00 10.00 32,360.00 5.00 16,180.00 20.00 64,720.00

 (a) Running.......................Per 1,000 Copies

 (6) Format C ............................................. 502 22.00 11,044.00 20.00 10,040.00 15.00 7,530.00 9.00 4,518.00

 (b) One side only/gather in sets/per fold-in unit

 (3) Format C - Makeready and/or Setup 104 6.00 624.00 10.00 1,040.00 5.00 520.00 15.00 1,560.00

 (b) Running.......................Per 1,000 Copies

 (6) Format C ............................................. 128 22.00 2,816.00 15.00 1,920.00 15.00 1,920.00 8.50 1,088.00

 (c) Printing on second side/per fold-in unit

 (3) Format C - Makeready and/or Setup 59 6.00 354.00 10.00 590.00 0.00 10.00 590.00

 (c) Running.......................Per 1,000 Copies

 (6) Format C ............................................. 118 22.00 2,596.00 5.00 590.00 6.25 737.50 6.00 708.00

II. PAPER:

 (a) White Offset Book (50-lb.) per 1,000 leaves

Page 1 of 4
 (1) Format A............................................................. 2,485 4.50 11,182.50 4.50 11,182.50 3.50 8,697.50 7.50 18,637.50

 (2) Format B.............................................................. 275 4.50 1,237.50 9.00 2,475.00 6.00 1,650.00 7.50 2,062.50

 (3) Format C.............................................................. 18040 3.25 58,630.00 9.00 162,360.00 7.00 126,280.00 7.50 135,300.00

 (b) Colored Index (110-lb.) per 1,000 leaves

 (1) Format A............................................................. 47 30.00 1,410.00 25.00 1,175.00 15.00 705.00 40.00 1,880.00

 (2) Format B.............................................................. 5 30.00 150.00 40.00 200.00 30.00 150.00 40.00 200.00

 (3) Format C.............................................................. 96 30.00 2,880.00 40.00 3,840.00 30.00 2,880.00 40.00 3,840.00

III. ADDITIONAL OPERATIONS:

Shrink-film wrapping ... per 100 packages 299 20.00 5,980.00 20.00 5,980.00 18.00 5,382.00 20.00 5,980.00

IV. PACKING AND DISTRIBUTION:

 1. Bulk Shipments

 (a) Packing and sealing shipping container ..

.....per container .................................. 24805 1.33 32,990.65 1.15 28,525.75 1.00 24,805.00 1.15 28,525.75

 (b) Palletizing ............ per pallet ................ 685 15.00 10,275.00 20.00 13,700.00 15.00 10,275.00 15.00 10,275.00

 2. Mailed shipments -

 (a) Single or multible copies in kraft envelope

(up to 200 leaves) ....... per envelope .... 1220 2.00 2,440.00 1.00 1,220.00 0.75 915.00 0.75 915.00

 (b) Single or multible copies, over 200 leaves,

up to 12 pounds, in cushioned shipping bags 

or wrapped in shipping bundles

(maximum gross weight 14 pounds) ......

.......... per bag or bundle ...................... 225 2.00 450.00 2.00 450.00 1.25 281.25 1.00 225.00

 (c) Quantities over 12 pounds, up to 24 pounds,

wrapped in shipping bundles or packed in

shipping containers, at contractor's option

(maximum gross weight 27 pounds) ......

....... per bundle or container ................ 115 2.00 230.00 3.00 345.00 1.50 172.50 1.75 201.25

 (d) Quantities over 24 pounds, up to 36 pounds,

in shipping containers (maximum gross 

weight 40 pounds).... per container ...... 365 2.00 730.00 3.00 1,095.00 1.50 547.50 2.00 730.00

 (e) Addressing additional labels for more than

one parcel per destination ... per label ..... 10 2.00 20.00 1.00 10.00 3.00 30.00 1.00 10.00

V. EXPEDITING:

 (a) Additional Charge to expedite. Per order 30.00% 100% 10% 45% 10%

SUBTOTAL $501,578.65 $500,597.85 $715,753.50

STOCK/PAPER $75,490.00 $181,232.50 $161,920.00

SUBTOTAL MINUS STOCK/PAPER $426,088.65 $319,365.35 $553,833.50

30% ACCELERATED SCHEDULE $127,826.60 $95,809.61 $166,150.05

ACCERLERATED SCHEDULE PREMIUM PMT. $127,826.60 $9,580.96 $16,615.01

TOTAL PLUS ACCELERATED SCHEDULE PREMIUM PMT. $629,405.25 $510,178.81 $732,368.51

PROMPT PAYMENT DISCOUNT 0.50% $3,147.03 2.00% $10,203.58 1.00% $7,323.69

DISCOUNTED TOTAL $626,258.22 $499,975.23 $725,044.82

Page 2 of 4
O'Keefe PA Hutchison Production Press

BASIS OF 210-65476 66104 120-71652

ITEM NO. DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST UNIT RATE COST

 I. PRINTING AND BINDING :

 1. Looseleaf .......... per page 

 (a) Makeready and/or Setup Charge

 (1) Format A............................................................. 1,500 0.75 1,125.00 0.50 750.00 2.69 4,035.00

 (2) Format B............................................................. 2,000 0.75 1,500.00 0.75 1,500.00 3.21 6,420.00

 (3) Format C............................................................. 60,925 0.75 45,693.75 0.55 33,508.75 4.00 243,700.00

 (b) Running...................Per 1,000 Copies

 (4) Format A.............................................................. 750 3.50 2,625.00 1.50 1,125.00 2.99 2,242.50

 (5) Format B.............................................................. 330 6.50 2,145.00 8.40 2,772.00 3.47 1,145.10

 (6) Format C.............................................................. 25,384 6.50 164,996.00 7.20 182,764.80 5.47 138,850.48

 2. Side-Stitched ......... per page

 (a) Makeready and Setup Charge

 (1) Format A.............................................................. 1,720 0.80 1,376.00 0.90 1,548.00 4.27 7,344.40

 (2) Format B.............................................................. 2,080 1.00 2,080.00 0.90 1,872.00 5.31 11,044.80

 (3) Format C.............................................................. 28,380 1.15 32,637.00 0.80 22,704.00 6.71 190,429.80

 (b) Running..................Per 1,000 Copies

 (4) Format A.............................................................. 4,220 3.50 14,770.00 2.65 11,183.00 5.12 21,606.40

 (5) Format B.............................................................. 220 6.70 1,474.00 2.90 638.00 5.91 1,300.20

 (6) Format C.............................................................. 9,436 6.70 63,221.20 2.80 26,420.80 6.97 65,768.92

 3. Covers: ........ per page includes binding

 (a) Makeready and Setup Charge

 (1) Format A.............................................................. 60 1.00 60.00 9.00 540.00 20.00 1,200.00

 (2) Format B.............................................................. 60 1.00 60.00 9.00 540.00 24.00 1,440.00

 (3) Format C.............................................................. 570 1.00 570.00 7.00 3,990.00 29.00 16,530.00

 (b) Running.......................Per 1,000 Copies

 (4) Format A.............................................................. 94 10.00 940.00 10.00 940.00 17.00 1,598.00

 (5) Format B.............................................................. 10 12.00 120.00 20.00 200.00 19.40 194.00

 (6) Format C.............................................................. 148 15.00 2,220.00 10.00 1,480.00 26.25 3,885.00

4 Fold-ins: Printing in Black ink/Format C only:

 (a) One side only/inserting throughout text/per fold-in unit

 (3) Format C - Makeready and/or Setup 3,236 10.00 32,360.00 4.50 14,562.00 19.70 63,749.20

 (a) Running.......................Per 1,000 Copies

 (6) Format C ............................................. 502 15.00 7,530.00 23.80 11,947.60 29.97 15,044.94

 (b) One side only/gather in sets/per fold-in unit

 (3) Format C - Makeready and/or Setup 104 10.00 1,040.00 7.00 728.00 18.27 1,900.08

 (b) Running.......................Per 1,000 Copies

 (6) Format C ............................................. 128 15.00 1,920.00 27.00 3,456.00 21.47 2,748.16

 (c) Printing on second side/per fold-in unit

 (3) Format C - Makeready and/or Setup 59 9.00 531.00 11.75 693.25 9.42 555.78

 (c) Running.......................Per 1,000 Copies

 (6) Format C ............................................. 118 8.00 944.00 12.90 1,522.20 6.47 763.46

II. PAPER:

 (a) White Offset Book (50-lb.) per 1,000 leaves

 (1) Format A............................................................. 2,485 5.10 12,673.50 4.45 11,058.25 6.00 14,910.00

 (2) Format B.............................................................. 275 9.60 2,640.00 8.40 2,310.00 6.57 1,806.75

Page 3 of 4
 (3) Format C.............................................................. 18040 9.60 173,184.00 2.09 37,703.60 9.57 172,642.80

 (b) Colored Index (110-lb.) per 1,000 leaves

 (1) Format A............................................................. 47 25.00 1,175.00 14.90 700.30 36.00 1,692.00

 (2) Format B.............................................................. 5 41.75 208.75 29.50 147.50 40.00 200.00

 (3) Format C.............................................................. 96 41.75 4,008.00 28.10 2,697.60 49.70 4,771.20

III. ADDITIONAL OPERATIONS:

Shrink-film wrapping ... per 100 packages 299 13.00 3,887.00 17.00 5,083.00 0.24 71.76

IV. PACKING AND DISTRIBUTION:

 1. Bulk Shipments

 (a) Packing and sealing shipping container ..

.....per container .................................. 24805 1.10 27,285.50 1.04 25,797.20 3.92 97,235.60

 (b) Palletizing ............ per pallet ................ 685 14.75 10,103.75 16.50 11,302.50 8.00 5,480.00

 2. Mailed shipments -

 (a) Single or multible copies in kraft envelope

(up to 200 leaves) ....... per envelope .... 1220 1.00 1,220.00 1.00 1,220.00 0.59 719.80

 (b) Single or multible copies, over 200 leaves,

up to 12 pounds, in cushioned shipping bags 

or wrapped in shipping bundles

(maximum gross weight 14 pounds) ......

.......... per bag or bundle ...................... 225 1.00 225.00 1.00 225.00 1.39 312.75

 (c) Quantities over 12 pounds, up to 24 pounds,

wrapped in shipping bundles or packed in

shipping containers, at contractor's option

(maximum gross weight 27 pounds) ......

....... per bundle or container ................ 115 2.00 230.00 2.00 230.00 2.59 297.85

 (d) Quantities over 24 pounds, up to 36 pounds,

in shipping containers (maximum gross 

weight 40 pounds).... per container ...... 365 2.00 730.00 2.00 730.00 3.12 1,138.80

 (e) Addressing additional labels for more than

one parcel per destination ... per label ..... 10 4.00 40.00 4.00 40.00 4.97 49.70

V. EXPEDITING:

 (a) Additional Charge to expedite. Per order 30.00% 45% 60% 60%

SUBTOTAL $619,548.45 $426,630.35 $1,104,825.23

STOCK/PAPER $193,889.25 $54,617.25 $196,022.75

SUBTOTAL MINUS STOCK/PAPER $425,659.20 $372,013.10 $908,802.48

30% ACCELERATED SCHEDULE $127,697.76 $111,603.93 $272,640.74

ACCERLERATED SCHEDULE PREMIUM PMT. $57,463.99 $66,962.36 $163,584.44

TOTAL PLUS ACCELERATED SCHEDULE PREMIUM PMT. $677,012.44 $493,592.71 $1,268,409.67

PROMPT PAYMENT DISCOUNT 2.00% $13,540.25 5.00% $24,679.64 0.25% $3,171.02

DISCOUNTED TOTAL $663,472.19 $468,913.07 $1,265,238.65

AWARDED

ABSTRACTED BY: Russ Ward

REVIEWED BY: Richard Gilbert

Page 4 of 4
Program: 3362-S Page 1 of 20 

Specifications by: RW 

Reviewed by: RG 

U.S. GOVERNMENT PUBLISHING OFFICE 

Virginia Beach, Virginia 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Army Pamphlets and Books

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of the Army 

Ft. Belvoir, VA 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending April 29, 

2022 plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time April 16, 2021 at the U.S. 

Government Publishing Office, Virginia Beach Regional Office, 291 Independence Blvd., Suite 401, Virginia Beach, 

VA 23462. Due to COVID-19, this will NOT be a public bid opening. 

Any questions before award concerning these specifications call Russ Ward (757) 490-7941. NO COLLECT CALLS. 

After award, refer all questions to your Contract Administrator whose name appears in the upper portion of the 

Purchase Order. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office of Virginia Beach Regional 

Office will NOT be open. Based on this, bidders MUST submit email bids to bidsvirginiabeach@gpo.gov

for this solicitation. No other method of bid submission will be accepted at this time. The program number 

and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after 

11:00 a.m. on the bid opening date specified above will not be considered for award. Only email the pages 

of SECTION 4 of these specifications, with all of the information completed as requested. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following – 

1) Illegibility of bid. 

2) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3) The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 
 Army Books and Pamphlets 

 3362-S (04/22) Page 2 of 20 

4) When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

For information of a technical nature, contact Russ Ward at wward@gpo.gov or (757) 490-7941. 

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature call Russ Ward at (757) 490-7941. 
 Army Books and Pamphlets 

 3362-S (04/22) Page 3 of 20 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1987 (Rev. January 2018) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised September 2019). 

GPO PUBLICATION. 310.2 IS AVAILABLE ON THE GPO WEB SITE AT 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf 

GPO PUBLICATION. 310.1 IS AVAILABLE ON THE GPO WEB SITE AT 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf. 

GPO Contract Terms, Forms and Standards information for contractors can be found on the GPO website at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards. 

DOING BUSINESS WITH GPO: Contractors wishing to do business with the GPO are referred to the GPO web 

site http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors, where one can register as a GPO 

contractor using the ‘GPO Contractor Connection’ link in accordance with the furnished instructions on this page. 

NOTE: Prospective and existing GPO contractors are to note that as of January 1, 2008, all contractors seeking to do 

business with GPO must first complete and thereafter maintain the accuracy of their GPO Contractor Connection 

registration with the following mandatory taxpayer information boxes: “EIN/TIN #” Employer Identification Number 

of Taxpayer Identification Number): “Subject to Backup Withholding” (See IRS Form W-9, available for download 

at http://www.irs.gov/pub/irs-pdf/fw9.pdf) GPO will withhold payment of invoices for work completed by any 

contractor who fails to provide this tax data in GPO Contractor Connection. Such invoices will be declared ineligible 

for payment until all requirements for payment, including providing this tax data in GPO Contractor Connection, 

have been satisfied. 

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf 

SUBCONTRACTING: The predominant production functions will be printing. Any contractor who cannot perform 

the predominant production functions will be declared non-responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level III. 

(b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 
 Army Books and Pamphlets 

 3362-S (04/22) Page 4 of 20 

Attribute Specified Standard Alternate Standard 

P-7 Type Quality and Uniformity Approved Proofs Average Type Dimension in Publication

 

P-8 Halftone Match (Single and Double Impression) Approved Proofs Other: Furnished Files 

*In the event that the Specified Standard is waived the Alternate Standard will serve as its replacement. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

OPTIONS: Whenever an option is indicated in the specifications, it is the Government's option, not the contractor's, 

unless it is specifically stated otherwise. 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments 

under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are 

subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to April 29, 2022, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending January 31, 2021, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 
 Army Books and Pamphlets 

 3362-S (04/22) Page 5 of 20 

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in Producer 

Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

 1. BLS code 0913-01 for Offset and Text Paper will apply to all paper required under this contract. 

 2. The applicable index figures for the month of June 2021 will establish the base index. 

 3. There shall be no price adjustment for the first three (3) production months of the contract. 

 4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which two months prior to the month 

is being considered for adjustment. 

 5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with 

the following formula: 

 X - base index 

 _______________ x 100 = ___ %

 base index 

where X = the index for that month which is two (2) months prior to the month being considered for adjustment. 

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%. 

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item II. “PAPER” in the 

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by 

an individual “Print Order” for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by 

the Government. Failure to provide the requested information in the time specified by the Government may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 
 Army Books and Pamphlets 

 3362-S (04/22) Page 6 of 20 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the option of the 

Government, the post award conference may be held via teleconference. 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in attendance. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by 

an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

NOTIFICATION: The contractor may be notified on or before June 30 of each year of availability or nonavailability of funds for subsequent periods. Cancellation may be affected if (i) the Contracting Officer notifies the 

contractor that funds are not available for the next year, or (ii) the Contracting Officer fails to notify the contractor 

that funds are available for the next year. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract April 29 2021 through April 28, 2022, plus for such additional 

period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of the 

contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued” upon 

notification by the Government for purposes of the contract when it is electronically transmitted or otherwise 

physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: REQUIREMENTS: This is a requirements contract for the items and for the period specified 

herein. Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING”. The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for 

the items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed 

during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 
 Army Books and Pamphlets 

 3362-S (04/22) Page 7 of 20 

If any additional costs are incurred during the production of this job due to Government action (i.e. AA's), contractor 

is required to contact the Printing Specialist in writing for written approval before proceeding. 

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has 

not been offered under the contract. Further, the contractor is not to accept print orders which are outside the 

scope of the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting 

Officer, Virginia Beach GPO. If such orders are placed by the agency, and no Modification is received from 

the Virginia Beach GPO, the contractor is to notify GPO Virginia Beach immediately. Failure to do so may 

result in nonpayment. 

NOTIFICATION OF SHIPMENT: For each order placed, contractor must notify the ordering agency on the same 

day that the product ships/delivers via e-mail sent to Richard Sowell at richard.j.sowell2.civ@mail.mil (or to the 

address furnished on the Print Order). The subject line of this message shall be “Distribution Notice for Program 

3362-S, P.O. E-XXXX, Print Order XXXXX”. The notice must provide all applicable tracking numbers, shipping 

method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon 

agency request. 

RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must deliver all material furnished by 

the Government or digital deliverables, together with one printed sample of each job to the address under 

“DISTRIBUTION.” These materials must be packaged, properly labeled, and delivered separate from the job. The 

contractor must be able to produce a signed receipt for these materials at any time during the term of the contract. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery, and postal statements for 

mailing, as suitable. These receipts must include the GPO jacket, program, and print order numbers; total quantity 

shipped and/or delivered, number of cartons, and quantity per carton; date delivery made; and signature of the 

Government agent accepting delivery. The original copy of this receipts or other acceptable proof must accompany 

the contractor's billing for payment. 

NOTE: Number of pieces listed on the postal receipts MUST match the number of recipients in the supplied 

distribution lists, with an accounting for undeliverables, etc. 

PAYMENT: Immediately upon completion of each order, the contractor shall submit an itemized statement of 

billing to the ordering agency for verification, approval, and signature. The contractor must email their invoice along 

with all supporting documentation to the agency contact as specified on the print order. 

After agency verification and approval, the contractor must submit the approved, signed billing invoice to the U.S. 

Government Publishing Office. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this method 

can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
 Army Books and Pamphlets 

 3362-S (04/22) Page 8 of 20 

NOTE: Contractor billing must be itemized per the Schedule of Prices – SEE SECTION 4. 

Use GPO barcode with invoice: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html 

Fax barcode sheet, purchase order, invoice, and delivery receipt with quantity represented to (202) 512-1851. For 

more information ... http://www.gpo.gov/vendors/payment.htm
 Army Books and Pamphlets 

 3362-S (04/22) Page 9 of 20 

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of self- and separate-covered publications requiring such 

operations as electronic prepress, printing, binding, packing, mailing, and distribution. 

TITLE: Army Pamphlets and Books 

FREQUENCY OF ORDERS: Approximately 300 orders per year. (Approximately 10 or more print orders 

may be placed in the same week and up to approximately five print orders may be placed on the same workday 

requiring the same schedule.) 

QUANTITY: Approximately 100 to 4,000 copies per order. 

NUMBER OF PAGES: Approximately 16 to 800 pages per order -- plus cover, when ordered. (Most orders 

placed will require less than 400 pages.) 

Approximately 10% of all orders for FORMAT C only will require fold-ins, ranging from approximately 1 to 150 

fold-ins. Fold-ins will be ordered up to 25-1/2" in length which includes an 8-1/2 x 11" blank apron. 

TRIM SIZE: Various trim sizes will be ordered and paid for in their respective "FORMAT" classification as 

follows: 

FORMAT A: Any trim size up to and including 5-3/4 x 4" or a maximum unit size of 23 square inches. 

(Approximately 5% of all orders.) 

FORMAT B: Any trim size over 5-3/4 x 4" up to 6-1/2 x 11" or a maximum unit size of 72 square inches. 

(Approximately 5% of all orders.) 

FORMAT C: Any trim size over 6-1/2 x 11" up to and including 8-1/2 x 11" or a maximum unit size of 94 

square inches. (Approximately 90% of all orders.) 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows 

Platform: Microsoft Windows (95, 98, 2000, NT 4.0, ME, or XP) operating system. 

Storage Media: CD-ROM. (Files may also be transmitted via FTP, Internet, or E-Mail.) Software: 

Adobe Acrobat. (Current or near current versions will be utilized.) 

All platform system and software upgrades (for specified applications) which may occur 

during the term of the contract must be supported by the contractor. 

Files will be furnished in PDF format. 

Fonts: All fonts will be embedded. An occasional order may require the contractor to furnish 

required fonts, as specified. 

The contractor is cautioned that furnished fonts are the property of the Government 

and/or its originator. All furnished fonts are to be eliminated from the contractor's 

archive immediately after completion of the order. 

In addition, electronic media for distribution will be furnished. 
 Army Books and Pamphlets 

 3362-S (04/22) Page 10 of 20 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the products in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for the 

FTP, which at a minimum, must have a unique user ID and password. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required production image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to TBD. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

Unless otherwise specified, all halftones are to be 133-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Occasionally a sample from a previous printing containing line art, halftones and text matter will need to be 

scanned as camera copy. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final Adobe Acrobat Portable Document Format 

(PDF) files (digital deliverables) with the furnished material. The digital deliverables must be an exact 

representation of the final printed product and shall be returned on a CD. The Government will not accept, as 

digital deliverables, PostScript files or any proprietary file formats other than those supplied, unless specified by 

the Government. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the Government Paper Specification Standards, No. 13, dated September 

2019. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf 

All paper used in each copy must be of a uniform shade. 

Text and Fold-ins: Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60. Covers: 

Colored Index, basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30-1/2", equal to JCP Code KIO. 

PRINTING: Print head-to-head or head-to-foot in black ink only. 

MARGINS: Margins will be as indicated on the print order, unless otherwise specified. 

Bleed pages scattered throughout. When indicated, bleeds such as rules or thumb indexes may be required on 

cover and text pages. 

Registration is critical. When indicated, "WARNING" pages will bleed on three sides. 
 Army Books and Pamphlets 

 3362-S (04/22) Page 11 of 20 

BINDING: Various binding styles will be ordered as follows – 

Orders up to and including 396 pages (including cover pages and fold-ins): Side-wire stitch in two places on 

the left binding edge or along the top edge, as indicated. 

Wire stitches must not be thicker than 20-gauge wire and may be staggered to avoid bulking; however, they 

must be located between the drilled holes and confined to the 3" space nearest top and bottom edges of 

publication for satisfactory use with automated mailing equipment. 

Orders over 396 pages: 

Loose-leaf – Trim four sides. Shrink-film wrap each unit. 

Fold-ins will require parallel folding. The identification number in the lower right corner must be visible 

after folding. Insert throughout, or gather as specified, and bind with text as specified on the print order. 

All fold-ins will print with an apron. 

NOTE: Occasionally, a cover leaf will collate at the back of a publication, as specified. 

DRILLING: The majority of orders will require drilling. Specific drilling requirements will be indicated on 

the print order. 

Common formats include 

Drill two round holes, centered on the binding edge, 1/4" in diameter, 2-1/2" center-to-center, 3/8" from center 

of holes to the left binding edge. 

Drill three round holes, centered on the binding edge, 3/8" in diameter, spaced 4-1/4" center-to-center, 3/8" 

from center of holes to the left binding edge. 

Drill five round holes, centered on the binding edge. Three holes will be 7/16" in diameter, 3-1/2" 

center-to-center, two holes will be 3/8" in diameter, 8-1/2" center-to-center. Center of all holes to be 3/8" 

from left binding edge. 

PACKING: Bulk Delivery:

Pack in shipping containers. Each shipping container must not exceed 40 pounds when fully 

packed. 

All materials used in packing for distribution must be suitable for safe transportation to 

destination. 

Products must not be mixed within bundles, shipping containers, or pallets. 

PALLETIZING: Contractor will be required to furnish pallets for bulk shipments in shipping containers 

when the containers fill two layers or more on the pallet. Except for size, pallets must conform 

with Federal Specifications NN-P-71c, dated September 10, 1973, and any amendments thereto, as follows: 

Bulk shipments to the U.S. Army Publications and Distribution Center in St. Louis, MO must be palletized 

with the voids to the outside dimensions of the pallet. A minimum of a 3/4" void must be on the outside 

dimension of the pallet.
 Army Books and Pamphlets 

 3362-S (04/22) Page 12 of 20 

Type III (4-way (partial), flush, assembled, nonreversible). Size: L 40" x W 48". Full entry must be on 

the 40" dimension. Group II (medium density wood) or Group III (high density wood), at contractor's option. 

Fasten with straps over edge protectors when the containers fill more than one layer on the pallet. Pallets shall 

be suitably packed so as to insure acceptance and safe delivery by common carriers to the point of delivery. 

Maximum height (including pallet) 47". 

All containers on pallets must be secured to prevent containers from shifting when pallets are hoisted to a 

high shelving area. 

Packing List: Each shipment (except envelopes/packages that are mailed) shall contain a packing list 

showing the following data: 

(I) name and address of consignor; 

(2) name and address of consignee; 

(3) requisition, program, print order, and GPO jacket numbers; 

(4) bill of lading number (if any); and, 

(5) description of the material shipped, including: 

(a) publication number and title, if applicable, and date; 

(b) quantity per container and total quantity; 

(c) total number of containers; and, 

(d) total number of pallets. 

Each packing list must be sealed in a waterproof envelope, secured to the outside of the container on the 

upper left front of the pallet, and in the case of truckload shipments, be placed near the tailgate of the trailer. 

Mailed Shipments – 

Insert single or multiple copies (up to 200 leaves) into kraft envelopes. 

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or 

wrapped in shipping bundles (maximum gross weight 14 pounds). 

Quantities over 12 pounds, up to 24 pounds, must be wrapped in shipping bundles or packed in small 

shipping containers (maximum gross weight 27 pounds). 

Quantities over 24 pounds, up to 36 pounds, must be packed in shipping containers (maximum gross weight 

40 pounds). 

LABELING AND MARKING: Bulk Delivery – Reproduce shipping container label from furnished repro, 

fill in appropriate blanks, and attach to shipping containers. On some orders, the contractor may be required to 

print labels on a color of paper other than white or with a color of ink other than black, as indicated on the 

individual print order.

Mailed Shipments – Create and affix a recipient address label to the back of each unit of mail packaged in 

kraft envelopes, cushioned shipping bags, shipping bundles, and shipping containers. At contractor's option, 

addresses may be imaged directly onto the kraft envelopes, cushioned shipping bags, bundles, and 

containers. 

NOTE: Shipping container labels for Joint Publications must contain the appropriate service's rider 

requisition number and publications number (i.e., Air Force publications shall have a "TO" number such 

as TO 35Al2-1C581, Marine Corps shall have a "TM" number, etc.). When required, these numbers will 

be furnished with the print order. 
 Army Books and Pamphlets 

 3362-S (04/22) Page 13 of 20 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots 

in accordance with the chart below. A random copy must be selected from each sublot. Do not choose 

copies from the same general area in each sublot. The contractor will be required to execute a statement 

furnished by GPO certifying that copies were selected as directed. The random copies constitute a part of 

the total quantity ordered, and no additional charge will be allowed.

Books Forms 

 Quantity Number of Quantity Number of 

 Ordered Sublots Ordered Sub!al 

500 - 3,200 50 12,000 - 35,000 125 

 3,201 - 10,000 80 35,001 and over 200 

 10,001 - 35,000 125 

35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished 

blue label, affixed to each affected container. The container and its contents shall be recorded 

separately on all shipping documents and sent to: U.S. Army Publications Center, St. Louis, MO 63114. 

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of 

selection must be included. 

A copy of the Government-furnished certificate must accompany the voucher sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may 

result in delay in processing the voucher. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue 

Label), the contractor may be required to submit quality assurance random copies to test for compliance 

against the specifications. The print order will indicate the number required, if any. When ordered, the 

contractor must divide the entire order into equal sublots and select a copy from a different general 

area of each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. Copies will be paid for at the running rate offered in the 

contractor's bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies 

are to be mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order 

numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Deliver f.o.b. destination to one address in St. Louis, MO. When indicated on the 2511, 

mail/ship balance of each order f.o.b. contractor's city. 

Complete addresses and quantities will be furnished with each print order. 

Deliveries to the U.S. Army Publications and Distribution Center in St. Louis, MO must be a single 

complete shipment for each individual print order, delivered on Government workdays between the hours of 

8:00 a.m. and 2:00 p.m. (local time). More than one shipment for the same order will be reported as a 

"SHORT" shipment. 

Shipments are to be made traceable by reimbursable small package carrier and/or reimbursable 

freight. Contractor will be responsible for selection of carrier and shall ship by the most reasonable and 

economic method to ensure prompt delivery and safe arrival at all destinations. Contractor will be reimbursed 

for shipping costs by submitting applicable shipping receipts with billing invoice for payment. Charges 
 Army Books and Pamphlets 

 3362-S (04/22) Page 14 of 20 

included on contractor's billing invoice shall be the actual cost which the contractor paid for shipping service. 

All shipments must be made by traceable means with inside delivery to room number(s) specified. A signed 

receipt is required. 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to 

a single destination are to be sent by reimbursable parcel post or small parcel carrier, whichever method is 

most economical to the Government unless otherwise instructed. However, shipments to APO, FPO, and post 

office addresses, regardless of total weight of shipment, must be made by reimbursable U.S. Postal Service. 

Within 10 workdays of the completion of each order, contractor must send the following: a copy of 

billing invoice; all furnished material (including electronic media); one copy of the GPO Form 2511 (print 

order); one copy of the assembly sheet; and one printed sample to: Printing Management Division, Army 

Print and Media Distribution Center, AMC, 9308 Chapek Rd., Bldg. #1458, Ft. Belvoir, VA 22060, Attn: 

Richard Sowell/Herb Blache. (NOTE: These materials must be packaged and returned separately from the 

entire job, via Registered Mail, or any other traceable means. The contractor must be able to produce a 

separate receipt for these materials at any time during the contract term.) 

All expenses incidental to picking up and returning materials and furnishing sample copies must be borne by 

the contractor. 

LOST SHIPMENTS: When required by the Government, contractor must provide receipts for proof of 

deliveries/shipments. Any lost shipments will be replaced by the contractor at no additional cost 

to the Government. When orders are shipped by the U.S. Postal Service, the contractor will be relieved of 

any additional shipping responsibility after surrender of the shipment to the USPS. The contractor must be 

able to produce a separate, signed receipt for these materials. 

SCHEDULE: When notified, furnished material must be picked up from Printing Management Division, 

Army Print and Media Distribution Center, AMC, 9301Chapek Rd., Building #1458, Ft. Belvoir, VA 22060. 

Attn: Richard Sowell/Herb Blache 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and 

furnished material; the workday after notification will be the first workday of the schedule. 

 Each individual order up to and including a total of 500,000 printed text pages (not 

including covers) must be completed and distributed within eight (8) workdays. 

 The contractor will be allowed one (1) additional workday for each additional 250,000 printed 

text pages, or portion thereof, on an individual order. 

 For orders requiring separate covers, the contractor will be allowed one (1) additional workday 

for each 25,000 covers, or portions thereof. 

 For orders requiring fold-ins, the contractor will be allowed one (1) additional workday for each 

10,000 fold-ins, or portions thereof (up to a maximum of five (5) workdays). 

 A maximum number of days allowed for production and shipment on any order is 20 workdays. 

*ACCELERATED SCHEDULE: Approximately 30% of orders placed will require a delivery schedule 

within 5 working days after notification of the availability of print order and furnished material. 

These orders will be considered as having an accelerated schedule and will be paid at the premium rate. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. 

destination must be delivered to the destination(s) specified and products ordered for mailing/shipping 

f.o.b. contractor's city must be delivered to the U.S. Postal Service or picked up by the small package or 

freight carrier. 
 Army Books and Pamphlets 

 3362-S (04/22) Page 15 of 20 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will 

be furnished with each order or shortly thereafter. In the event such information is not received in 

due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule 

because of failure to request such information. Upon completion of each order, the contractor is to 

notify the U.S. Government Publishing Office of the date of shipment (or delivery, if applicable)
 Army Books and Pamphlets 

 3362-S (04/22) Page 16 of 20 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one year's production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES." 

(1) (2) (3) (4) (5) (6) 

I. 1. 1,500 2,000 60,925 750 330 25,384 

2. 1,720 2,080 28,380 4,220 220 9,436 

3. 60 60 570 94 10 148 

 (a) XXX XXX 3,236 XXX XXX 502 

(b) XXX XXX 104 XXX XXX 128 

(c) XXX XXX 59 XXX XXX 118 

(1) (2) (3) 

II. (a) 2,485 275 18,040 

(b) 47 5 96 

III. 299 

IV. 1. (a) 24,805 

 (b) 685 

 2. (a) 1,220 

 (b) 225 

 (c) 115 

 (d) 365 

 (e) 10 
 Army Books and Pamphlets 

 3362-S (04/22) Page 17 of 20 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination for all bulk shipments to St. Louis, MO and f.o.b. contractor's city for all other 

destinations. Prices must include the cost of all required materials and operations for each item listed in accordance 

with these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts of 

100 or 1,000 will be prorated at the per-100 or per-1,000 rate. 

A charge will be allowed for each page, whether printed or blank. Unless otherwise specified, no more than one blank 

page shall be permitted at the end of the text. 

Bids for each "FORMAT" shall be for any trim size up to the maximum trim size listed for each of the 

"FORMATS", as outlined in "SECTION 2. – SPECIFICATIONS." 

The cost of all required paper must be charged under line item II. "PAPER." 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary for the complete printing and binding of the product listed in accordance with these specifications, as 

applicable to the binding style(s) ordered and its respective "FORMAT" trim size group, as defined in 

"SECTION 2. – SPECIFICATIONS." 

Fold-ins: A charge will be allowed for each fold-in unit, based on the maximum square-inch size for each 

"FORMAT" group, as defined in "SECTION 2. – SPECIFICATIONS." The number of units in a particular foldin will be determined by dividing its trim size (expressed in square inches) by the maximum square-inch size of 

its respective "FORMAT" group, with any fractional remainder being counted as a whole. 

 Makeready Running Per 

 And/or Setup 1,000 Copies 

 Formats Formats 

 A B C A B C 

 (1) (2) (3) (4) (5) (6) 

 1. Looseleaf: Printing in 

 black ink.......per page................. $____ $____ $___ $____ $___ $___ 

2. Side-stitched: Printing in 

black ink, including binding 

 .......................... per page......... $___ $___ $___ $___ $___ $___ 

(Initials) 
 Army Books and Pamphlets 

 3362-S (04/22) Page 18 of 20 

A 

(1)

Makeready 

and/or Setup

C 

(3) 

Running Per 

1,000 Copies

FORMATS FORMATS

B 

(2) 

A B C 

(4) (5) (6) 

3. Covers: Printing in black 

ink, including binding

 

.......................... per page ....... $ $ $ $ $ $ 

4. Fold-ins: 

 

(a) Printing in black ink 

on one side only and 

inserting throughout

 

text.... per fold-in unit....... $ XXX $ XXX $ $ XXX $ XXX $ 

(b) Printing in black ink 

on one side only and 

gathering in sets

 

.......... per fold-in unit....... $_XXX $ XXX $ $ XXX $ XXX

(c) Printing on second 

side in black ink

 

 ........... per fold-in unit ..... $_XXX $_XXX $ $ XXX_ $ XXX

 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered 

in the applicable "FORMAT" group. The cost of any paper required for makeready or running spoilage must 

be included in the prices offered. 

Computation of the net number of leaves will be based on the following: Text: Each page-size leaf. Covers: Two 

page-size leaves will be allowed for each complete cover. 

Fold-ins: One page-size leaf will be allowed for each "fold-in unit" based on the maximum square-inch size of 

the "FORMAT" group ordered. The number of units in a particular fold-in will be determined by dividing its 

trim size (expressed in square inches) by the maximum square-inch size of its respective "FORMAT" 

group, with any fractional remainder being counted as a whole. 

P e r 1 , 0 0 0 L e a v e s 

FORMATS 

A 

(1) (2) (3) 

(a) Uncoated Text (50-lb.) .................................................................. $ $ $ 

(b) Colored Index (110-lb.) ................................................................. 

$ $ $ 

(Initials)
 Army Books and Pamphlets 

 3362-S (04/22) Page 19 of 20 

III. ADDITIONAL OPERATIONS: Prices offered must include the cost of all required materials and operations 

necessary, in accordance with these specifications. 

Shrink-film wrapping .................................................................................... per 100 packages ..... $ 

IV. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and include the cost of kraft 

envelopes, cushioned shipping bags, shipping bundles, and shipping containers; all necessary wrapping and 

packing materials; addressing; labeling or marking; and distribution, in accordance with these specifications. 

1. Bulk Shipments – 

(a) Packing and sealing shipping containers ............................................... per container ...... $ 

(b) Palletizing .................................................................................................... per pallet .... 

2. Mailed Shipments – 

(a) Single or multiple copies in kraft envelope (up to 200 leaves) ............. per envelope .... $ __________ 

(b) Single or multiple copies, over 200 leaves, 

up to 12 pounds, in cushioned shipping bags 

or wrapped in shipping bundles 

(maximum gross weight 14 pounds) ................................................ per bag or bundle .... $ __________ 

(c) Quantities over 12 pounds, up to 24 pounds, wrapped in shipping bundles or packed in shipping 

containers, at contractor's option (maximum gross weight 27 pounds).per bundle or container

 ................................................................................................................................... $ .... 

(d) Quantities over 24 pounds, up to 36 pounds, in shipping containers (maximum gross 

weight 40 pounds) ................................................................................. per container..... $ 

(e) Addressing additional labels for more than one parcel per destination .. per label .... $ __________ 

V. PREMIUM PAYMENTS: Premium payments, when authorized, will apply to all items except Item II. 

"PAPER," Item IV. "PACKING AND DISTRIBUTION." 

(a) Percentage increase (1 to 5 workdays) ...................................................................................................... % 

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 Army Books and Pamphlets 

 3362-S (04/22) Page 20 of 20 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 

SHIPMENT(S): Shipments will be made from: City ________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms-Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder_______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

_____________________________________________________________________________________ 

 (Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code) 

By__________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 

_____________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

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THIS SECTION FOR GPO USE ONLY 

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________ 

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