PROGRAM 1731-S TERM 01/12/2015 TO 01/31/2016 2704-S DATE OF AWARD TO 9/30/18

TITLE: Envelopes: White, Kraft, Custom

ITEM NO. DESCRIPTION * BASIS OF * * * * * *

* AWARD * * * * * *

* * UNIT RATE COST * UNIT RATE COST * UNIT RATE COST * UNIT RATE COST * UNIT RATE COST *

I. COMPLETE PRODUCT: *

1 #9 Envelopes (3-7/8 x 8-7/8"): White Writing Envelopes (24-lb) * 6075 * 2.325 $14,124.38 * 1.75 $10,631.25 * 1.49 $9,051.75 * 3.50 $21,262.50 * 1.52 $9,234.00 *

2 #10 Envelopes (4-1/8 x 9-1/2"): White Writing Envelopes (24-lb) * 17500 * 1.613 $28,227.50 * 1.75 $30,625.00 * 1.55 $27,125.00 * 3.90 $68,250.00 * 1.55 $27,125.00 *

3 #10 Envelopes w/ window (4-1/8 x 9-1/2"): White Writing Envelopes (24-lb)

(a) Window (left side) * 28000 * 2.079 $58,212.00 * 1.85 $51,800.00 * 1.70 $47,600.00 * 4.90 $137,200.00 * 1.73 $48,300.00 *

(b) Window (right side) * 4050 * 3.506 $14,199.30 * 2.00 $8,100.00 * 1.95 $7,897.50 * 6.10 $24,705.00 * 1.88 $7,593.75 *

4 Custom Envelope (10-1/4 x 4-1/2", finished): White Smooth and Fancy Finish Cover (80-lb)

(a) Quantities of 10 to 100 * 1 * 132.904 $132.90 * 1,700.00 $1,700.00 * 500.00 $500.00 * 500.00 $500.00 * 1,500.00 $1,500.00 *

(b) Quantities of 101 to 500 * 5 * 132.904 $664.52 * 750.00 $3,750.00 * 200.00 $1,000.00 * 290.00 $1,450.00 * 600.00 $3,000.00 *

(c) Quantities of 501 to 3,000 * 175 * 132.904 $23,258.20 * 150.00 $26,250.00 * 50.00 $8,750.00 * 59.80 $10,465.00 * 25.00 $4,375.00 *

(d) Quantities greater than 3,000 * 400 * 100.300 $40,120.00 * 50.00 $20,000.00 * 25.00 $10,000.00 * 32.50 $13,000.00 * 19.50 $7,800.00 *

5 Light Brown (Kraft Shade) Envelope (32-lb):

(a) 6 x 9-1/2" * 100 * 13.302 $1,330.20 * 7.00 $700.00 * 4.75 $475.00 * 8.90 $890.00 * 4.75 $475.00 *

(b) 6-1/16 x 10-1/2" * 15 * 60.658 $909.87 * 10.00 $150.00 * 4.95 $74.25 * 8.90 $133.50 * 4.95 $74.25 *

(c) 8-3/4 x 11-1/2" with window * 12000 * 4.598 $55,176.00 * 7.50 $90,000.00 * 5.43 $65,160.00 * 15.80 $189,600.00 * 8.33 $99,960.00 *

(d) 9 x 11-1/2" with window * 700 * 10.608 $7,425.60 * 20.00 $14,000.00 * 12.95 $9,065.00 * 14.90 $10,430.00 * 14.61 $10,227.00 *

(e) 9-1/2 x 12" * 1950 * 11.436 $22,300.20 * 6.00 $11,700.00 * 5.95 $11,602.50 * 11.50 $22,425.00 * 5.69 $11,095.50 *

(f) 9-1/2 x 12" with window * 1950 * 16.356 $31,894.20 * 7.50 $14,625.00 * 9.59 $18,700.50 * 16.50 $32,175.00 * 7.00 $13,650.00 *

(g) 11 x 13" * 30 * 57.546 $1,726.38 * 15.00 $450.00 * 21.50 $645.00 * 21.50 $645.00 * 12.95 $388.50 *

I. ADDITIONAL OPERATIONS:

1 Security Tinting........................................................................per 100 envelopes......... * 9910 * 0.010 $99.10 * 0.10 $991.00 * 0.15 $1,486.50 * 2.50 $24,775.00 * 0.71 $7,036.10 *

2 Typesetting/Composition/PDF Proof.............................................per envelope................ * 130 * 0.000 $0.00 * 0.00 $0.00 * 0.00 $0.00 * 20.00 $2,600.00 * 20.00 $2,600.00 *

CONTRACTOR TOTALS * * $299,800.35 * $285,472.25 * $219,133.00 * $560,506.00 * $254,434.10 *

DISCOUNT * * 0.00% $0.00 * 0.25% $713.68 * 0.00% $0.00 * 1.00% $5,605.06 * 0.00% $0.00 *

DISCOUNTED TOTALS * * $299,800.35 * $284,758.57 * $219,133.00 * $554,900.94 * $254,434.10 *

Brooklyn, NY

310-71022

PRINTING RESOURCES

Cleveland, OH

340-71367

WBC INC dba LITHEXCEL

Albuquerque, NM

300-52436

AWARDED

HUSKY ENVELOPE GPO ESTIMATE

Walled Lake, MI

210-43866

THE PRINT HOUSE
Program 2704-S Page 1 of 19 

Specifications by: RNT 

Reviewed by: MRN 

U.S. GOVERNMENT PUBLISHING OFFICE 

 Dallas, TX 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Envelopes: White, Kraft, Custom 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 Department of Veterans Affairs (VA) 

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

September 30, 2018, plus up to four (4) optional 12-month extension periods that may be added in accordance 

with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Dallas, TX, time on October 19, 2017. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242, Attn: Bids. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to: GPO 

Dallas, Fax No. (214) 767-0456. The program number and bid opening date must be specified with the bid. 

Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised 

June 2001. 

Hand delivered bids are to be taken to: GPO Dallas, 1100 Commerce Street, Suite 731, Dallas, TX 75242, 

between the hours of 8:00 a.m. and 4:00 p.m., Central Time, Monday through Friday. The contractor is to follow 

the instructions in the bid submission/opening area. If further instruction or assistance is required, call (214) 767-

0451, Ext. 2. 

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature, call Denise Przybylowicz at (214) 767-0451, Ext. 7, or email 

dprzybylowicz@gpo.gov. 
Envelopes: White, Kraft, Custom Page 2 of 19 

2704-S (09/18) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Agreement Specifications, No. 9, is waived.

SUBCONTRACTING: The predominant production function shall be either the construction of the envelopes or 

the printing of the envelopes. The predominant production function for envelope contractors shall be the 

construction of the envelopes and the predominant function for printing contractors shall be printing the 

envelopes. Bidders who must subcontract both the printing and the construction operations will be declared 

nonresponsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications – 

Product Quality Levels: 

(a) Printing Attributes (page related) – Level III 

(b) Finishing Attributes (item related) – Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/ 

 Average Type Dimension/Electronic Media 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 
Envelopes: White, Kraft, Custom Page 3 of 19 

2704-S (09/18) 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through September 30, 2018, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending June 30, 2017, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor/subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. 

PREAWARD PAPER SAMPLES: The contractor being considered for award may be required submit to the 

Government not less than 25 samples of each specified paper to be used in the production of the contract 

requirements (see “STOCK/PAPER”). Each sample shall be approximately 8-1/2 x 11” and must be of the kind 

and quality required by the specifications. The container and accompanying documentation shall be marked 

“PAPER SAMPLES,” and shall include the GPO program number. 

Samples will be inspected and tested and must comply with the specifications as to kind and quality of materials. 

Submit samples to: U.S. Department of Veterans Affairs, Office of Acquisitions and Logistics Publication 

Services Division, Brian Mano (202-461-5002), Acting Chief & Production Manager, Room 736, 810 Vermont 

Ave NW, Washington DC 20420. 

The samples must be submitted within two (2) workdays of request. 
Envelopes: White, Kraft, Custom Page 4 of 19 

2704-S (09/18) 

The Government will approve, conditionally approve, or disapprove the samples. Approval or conditional 

approval shall not relieve the contractor from complying with the specifications and all other terms and conditions 

of the contract. A conditional approval shall state any further action required by the contractor. A notice of 

disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection, in the time and under the terms and conditions specified in the notice of 

rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the 

Government. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to comply with the applicable requirements of these specifications for paper, which may be reason for a 

determination of non-responsibility. 

No charges will be allowed for costs incurred in submitting preaward paper samples. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives via teleconference, immediately after award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through September 30, 2018, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 
Envelopes: White, Kraft, Custom Page 5 of 19 

2704-S (09/18) 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the fastest method of getting paid. The information for using 

this method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the 

General Information of the Office of Finance web page located at https://www.gpo.gov/finance/index.htm. 

Contractor’s billing invoice must be itemized in accordance with the line item pricing in the “SCHEDULE OF 

PRICES.” 
Envelopes: White, Kraft, Custom Page 6 of 19 

2704-S (09/18) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of envelopes requiring such operations as composition, 

electronic prepress, proofing, printing, construction, packing, and distribution. 

TITLE: Envelopes: White, Kraft, Custom 

FREQUENCY OF ORDERS: It is anticipated that there will be approximately 162 orders per year. 

Up to 10 orders may be placed in one day. Multiple items may be requested on a single print order. 

QUANTITY/TRIM SIZES: Listed below are anticipated approximate quantities to be ordered on this contract 

based on departmental estimates. Exact quantities to be ordered are unknown, therefore, the quantities specified 

may vary significantly. 

NOTE: Pre-printing or stockpiling of any of the envelopes is at the contractor's own risk. The Government shall 

not purchase nor reimburse the contractor for costs incurred for any excess or surplus envelopes left over at the 

end of the contract term. 

 Approx. No. Approx. 

 of Orders Quantity 

 Description Finished Size Per Year Per Order 

 White #9 3-7/8 x 8-7/8” 15 1,000 to 80,000 

 

 White #10 4-1/8 x 9-1/2” 25 1,000 to 300,000 

 

 White #10 with window on left 4-1/8 x 9-1/2” 40 1,000 to 300,000 

 

 White #10 with window on right 4-1/8 x 9-1/2” 10 1,000 to 80,000 

 

 White Custom 10-1/4 x 4-1/2” 25 10 to 3,000 

 (With 4-1/4” flap) (Up to 10,000 occasionally) 

 

 Kraft 6 x 9-1/2” 4 2,000 to 5,000 

 

 Kraft 6-1/16 x 10-1/2” 3 500 

 

 Kraft with window 8-3/4 x 11-1/2” 3 400,000 

 

 Kraft with window 9 x 11-1/2” 4 10,000 to 25,000 

 

 Kraft 9-1/2 x 12” 15 1,000 to 25,000 

 Kraft w/window 9-1/2 x 12” 15 1,000 to 25,000 

 

 Kraft 11 x 13” 3 500 to 1,500 

 
Envelopes: White, Kraft, Custom Page 7 of 19 

2704-S (09/18) 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows - 

 Platform: PC 

 Storage Media: Digital File Transfer Protocol (FTP) or via email. 

 Software: Adobe InDesign, Adobe Acrobat, Microsoft Word, current versions. 

All platform system and software upgrades (for specified applications) that may occur during 

the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be embedded or supplied. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract. 

 Additional 

Information: Files will be furnished in native application and/or PDF format. 

 Pantone Matching System (PMS) will be used for color identification. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

Identification markings such as register marks, commercial identification marks of any kind, carried in the 

furnished copy or electronic files, must not print on finished product. 

VA Shipping Labels will be supplied for orders shipping to Hines, IL warehouse. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

All graphics and illustrations will be furnished in place within electronic files. 

NOTE: Contractor to provide estimate of shipping costs for each print order upon receipt of each print 

order. The Government reserves the right to supply a Government UPS account number for shipping. 

COMPOSITION: Occasionally, manuscript copy will be provided. Contractor is required to typeset and match 

VA Graphic Standards found at: 

https://www.va.gov/opa/publications/graphicstandards/VA_GraphicStandardsGuide_508_0113.pdf

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required production image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to: 

Production Manager, (202) 461-5002 or PublicationServicesDivision@va.gov. 

 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files which may 

include color corrections to digital furnished images. It is anticipated that the Government will make all major 

revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 
Envelopes: White, Kraft, Custom Page 8 of 19 

2704-S (09/18) 

Special Software Consideration: (a) Microsoft Office files (e.g., files from Presentations, Word Processing, or 

other non-publishing applications) are furnished for this procurement. Additional system work may be required to 

produce acceptable output as per specifications. (b) The contractor will not receive additional compensation or 

time for common errors associated with the output of Office files. Common errors include, but are not limited to: 

(1) color issues and shift (RGB color data, no spot colors, loss of black plate), (2) page integrity (text reflow), (3) 

missing prepress features (e.g., bleeds, trim marks) or (4) loss of text characters from graphic elements. (c) If 

supplied by the Government, a visual will be considered the standard for output. The contractor must ensure that 

the page integrity (e.g., reflow) of final output matches the furnished visual. 

PROOFS (When Ordered): One (1) Adobe Acrobat (version 7, or higher) PDF soft proof of each envelope 

ordered on a print order. PDF proof for envelopes must show flap and window position, if applicable. Proof must 

indicate margins. Proof will be transferred to the agency via email. 

The PDF proof will be evaluated for text flow, image position and color breaks. Proofs will not be used for color 

match. 

 If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications. 

Contractor must not print prior to the receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated 

March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

White Envelopes: White Writing Envelope, basis weight: 24 lbs., per 500 sheets, 17 x 22”, equal to JCP V20. 

White Custom Envelopes: White Smooth and Fancy Finish Cover, basis weight: 80 lbs., per 500 sheets, 20 x 26”, 

equal to JCP L21 - equal to Wausau Royal Fiber White

Kraft envelopes: Light-brown (Kraft Shade) Envelope, basis weight: 32 lbs. per 500 sheets, 17 x 22”, equal to 

JCP V10. 

PRINTING: All envelopes print face only (after construction) in black or Pantone 541. 

Approximately 20% of the #10 envelope orders will require a security tint on the inside (back – before 

construction) of the envelope in blue or black ink. Contractor may use his own design but must guarantee that the 

product will insure complete opacity and prevent show through of any material contained therein. 

Printing shall be in accordance with the requirements for the style envelope ordered. All printing shall comply 

with all applicable U.S. Postal Service regulations. The envelope shall accept printing without feathering or 

penetrating to the reverse side. 

GPO imprint is not to print on the final production. 

MARGINS: Maintain margins as indicated on print order, furnished copy, or furnished electronic file/copy. 
Envelopes: White, Kraft, Custom Page 9 of 19 

2704-S (09/18) 

CONSTRUCTION: Envelopes will be open side, high cut, diagonal or side seams, at contractor’s option, with 

gummed flap. Envelopes shall be sufficiently high cut so as to prevent the flap adhesive from contacting the 

envelope contents. The sealed seam shall not adhere to the inside of the envelope. Envelopes shall be free from 

cuts, folds, tears, machine marks, foreign matter, dirt, ink smears, and adhesive stains. 

#10 White Windows (when ordered): Windows shall be 1-1/8 x 4-1/2”, located 7/8” from left or right edge, as 

ordered, and 1/2” from bottom edge. 

Kraft Windows (9-1/2 x 12”) (when ordered): Windows shall be 1-3/4 x 4-1/2” in size, located 2” from right edge 

and 1-1/4” from bottom OR located 2-1/2” from flap and 7/8” from left. 

Kraft Windows (8-3/4 x 11-1/2”), (when ordered): Windows shall be 1-5/8 x 5-1/4” in size, located 5-3/4” from 

left and 2-1/8” from bottom. See Exhibit A. 

 

Kraft Windows (9 x 11-1/2”), (when ordered): Windows shall be 4-1/2 x 1-3/4” in size, located 2-1/2” from left 

and 7/8” from bottom. See Exhibit B. Note: Type and illustrations print head to left. 

Window Material: All envelope windows shall have rounded corners. The glassine or poly-type covering window 

material will be semitransparent covering. The glassine or poly-type material must be securely glued on all sides 

so as not to interfere with insertion of contents. The transparent glassine or poly-type window material shall be 

free of any condition which would prevent the address from being distinctly legible. 

Flap Adhesive: All sealing flap adhesive shall be the water-activated type of such a consistency to prevent 

premature sealing of the flap and curling of the envelope after drying. 

The adhesive on the sealing flaps of the envelopes shall have a minimum thickness of 0.0006 inch uniformly 

applied. The flaps shall not stick to the body of the envelope, cut shall be capable of being quickly and securely 

sealed using finger tips after moistening the adhesive. When opened 15 to 20 seconds after sealing, the flap shall 

pull fibers from the body of the envelope from not less than 75% of the adhesive area. The flap adhesive must 

cover at least 60% of the area of the flap beyond the throat. 

Size of Flap: Unless specified on the print order, the minimum flap size must exceed the throat by at least 3/4”. 

For Kraft envelopes – The sealing flap must exceed the throat by at least 1-1/2” or per industry standard, 

whichever is larger. 

White Custom: 11-3/4 x 12-5/8”, Finished size, 10-1/4 x 4-1/2”: Open side, side seams, full square, ungummed walletstyle flap (measuring 10-1/4 x 4-1/4”, gradual transition to 10 x 4-1/4”, rounded outer corners, type/illustrations print 

head to right 4-1/4” dimension, face only before construction. See Exhibit C.

PACKING: Box in suitable units. 

Envelopes shall be packed as described below except when otherwise noted in the print order specifications. 

Envelopes shall be packed suitably in cartons not to exceed 40 pounds when fully packed; they must not be 

packed in oversized cartons. 

When more than one envelope type is ordered on the same print order, each envelope type must be packed 

separately. 

Envelopes shall be securely packed in containers so as to prevent curling or warping due to excessive space. Print 

orders may specify envelopes be separated into lots of 50 or 100 with separation slips, fillers, or by turning up the 

flap. 
Envelopes: White, Kraft, Custom Page 10 of 19 

2704-S (09/18) 

Chipboard or equal must be placed on top and bottom to prevent bowing. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability, and in such a manner which will guarantee that the product will not be damaged and the package will 

not open or split when processed. 

LABELING AND MARKING: Reproduce shipping container label from furnished repro; fill in appropriate 

blanks and attach to shipping containers. Contractor will be required to produce address labels from furnished 

distribution list. 

When more than one container is necessary for a single destination, containers must be marked 1 of 3; 2 of 3; and 

3 of 3. The exact quantity in the container must also be noted on container. 

Each container should be marked with arrows and the word “UP” indicating the top of the container. 

The container and its contents shall be recorded separately on all shipping documents and sent to the address 

indicated on the print order. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to the address indicated on the print order. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate 

of Selection of Random Copies which can be located on GPO.gov. Copies will be paid for at the running rate 

offered in the contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must 

be included with the samples. 
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Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of 

mailing. 

DISTRIBUTION: Ship f.o.b. contractor’s city by reimbursable small package carrier to approximately 300 

nationwide addresses, including Alaska, Hawaii, and the American Territories including, but not limited to, 

Guam, America Samoa, Puerto Rico and the U.S. Virgin Islands. 

(NOTE: Majority of orders will ship to a single address; however, there may be an occasional order that requires 

shipments to several addresses.) 

Contractor must ship via traceable means. Contractor will be reimbursed for all shipping costs by submitting all 

shipping receipts with billing invoice for payment. Contractor to submit an estimate cost for shipping for each 

print order, upon receipt of the order. 

NOTE: VA reserves the right to provide a small package carrier account number on an individual print order 

which would preclude the contractor from being reimbursed for distribution. 

Complete addresses and quantities will be furnished with each print order. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order ships) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 2704-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, shipping methods, and title of product. Contractor must be able to provide copies of all 

shipping receipts upon agency request. 

Upon completion of each order, contractor must furnish two (2) samples of each envelope ordered to: Department 

of Veterans Affairs, 810 Vermont Avenue, NW, Washington, DC 20420. Mark for “Inspection Samples/Program 

2704-S, Print Order XXXXX.” 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Print order will be emailed to the contractor. Furnished materials will be sent via FTP or emailed. 

No definite schedule for placement of orders can be predetermined. 

When ordered, a PDF “soft” proof of the product shall be provided within two (2) workdays of the availability of 

the print order at the email address indicated on the print order. 

Proof will be withheld no more than one (1) workday from its receipt at the ordering agency until the contractor is 

notified (via email) of corrections, changes or “O.K. to Print.” 

NOTE: Along with the proof, the contractor is to supply the estimated shipping costs associated with that order to 

the print specialist listed on the GPO 2511 print order. 

Complete production and shipping must be made within seven (7) to 10 workdays of the final proof approval. 

The ship/deliver date indicated on the print order is the date products ordered for shipping f.o.b. contractor’s city 

must be picked up by small package carrier. 
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Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact Evelyn 

Whitehead via email at efaxdallas@gpo.gov; or at (800) 865-5193. Personnel receiving email or facsimile will be 

unable to respond to questions of a technical nature or to transfer any inquiries 
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SECTION 3. - DETERMINATION OF AWARD

 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF 

PRICES” to the following units of production which are the estimated requirements to produce one (1) year’s 

production under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the 

volume of work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. 1. 6,075 

 2. 17,500 

 3. (a) 28,000 

 (b) 4,050 

 4. (a) 1 

 (b) 5 

 (c) 175 

 (d) 400 

 5. (a) 100 

 (b) 15 

 (c) 12,000 

 (d) 700 

 (e) 1,950 

 (f) 1,950 

 (g) 30 

II. 1. 9,910 

 2. 130 
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SECTION 4. - SCHEDULE. OF PRICES 

Bids offered are f.o.b. contractor’s city. 

Prices must include the cost of all required materials and operations for each item listed in accordance with 

these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to 

the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are 

inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if 

such action would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

(including stock) necessary for the complete production of the product listed in accordance with these 

specifications. 

Per 100 Envelopes 

1. #9 Envelopes (3-7/8 x 8-7/8”): White Writing Envelopes (24-lb.) ........................................$___________

2. #10 Envelopes (4-1/8 x 9-1/2”): White Writing Envelopes (24-lb.) .......................................$___________

3. #10 Envelopes with Window (4-1/8 x 9-1/2”) White Writing Envelopes (24-lb.):

(a) Window (left side) ...............................................................................................................$___________ 

(b) Window (right side) .............................................................................................................$___________ 

_______________ 

(Initials) 
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2704-S (09/18) 

Per 100 Envelopes 

4. Custom Envelope (10-1/4 x 4-1/2”, finished size): 

White Smooth and Fancy Finish Cover (80-lb.): 

(a) Quantities of 10 to 100 ......................................................................................................$___________

(b) Quantities of 101 to 500 ....................................................................................................$___________ 

(c) Quantities of 501 to 3,000 .................................................................................................$___________ 

(d) Quantities Greater than 3,000 ............................................................................................$___________ 

5. Light-brown (Kraft Shade) Envelope (32-lb.): 

(a) 6 x 9-1/2” ...........................................................................................................................$___________ 

(b) 6-1/16 x 10-1/2” .................................................................................................................$___________ 

(c) 8-3/4 x 11-1/2” with window.............................................................................................$___________ 

(d) 9 x 11-1/2” with window ..................................................................................................$___________ 

(e) 9-1/2 x 12” .........................................................................................................................$___________ 

(f) 9-1/2 x 12” with window ...................................................................................................$___________ 

(g) 11 x 13” ..............................................................................................................................$___________

II. ADDITIONAL OPERATIONS: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production of the product listed in accordance with these specifications. 

1. Security Tinting ................................................................................. per 100 envelopes ...... $___________ 

2. Typesetting/Composition/PDF Proof ......................................................... per envelope ...... $___________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ______________________________________________________________________________________ 

 ___________________________________________________________________________________________ 

(City – State) 

By _________________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 ___________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) 
Exhibit A 

8-3/4 x 11-1/2” Kraft Window Envelope

Exhibit B 
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2704-S (09/18) 

9 x 11-1/2” Kraft Window Envelope

Exhibit C 

(Custom White Envelope—reduced from actual finished size)
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2704-S (09/18) 
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2704-S (09/18)