Jacket: 412‐8989 S

Title:

Agency: Dept. of Homeland Security/FEMA

Bid Opening: June 9, 2020 at 11:00am

Bid Terms Discounted Total

$144,555.00 5.0% 20 days $137,327.25

$182,983.61 0.5% 20 days $182,068.69

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Jacket 412‐889: FY20 National Retention Wave 2 – Perf. Letter & Postcard/Mail Group 1

Jacket 412‐891:  FY20 National Wave 2 Grace Period ‐ Perf. Letter & Postcard/Option 2

Las Vegas Color Graphics, Inc.

Contractor Name

Advantage Mailing LLC
Specifications by RM Jackets 412-889/891 

Page 1 of 10 Department of Homeland Security/FEMA 

Reviewed by DEE Requisitions 0-00866/0-00867 

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on June 9, 

2020 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 

pandemic, this will NOT be a public bid opening.

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. 

Based on this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other 

method of bid submission will be accepted at this time. 

The Jacket Numbers 412-889/891 and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after 11:00 AM EST on the bid opening date specified above will 

not be considered for award. 

For information regarding the solicitation requirements prior to award, and to request the dist. list to be 

emailed to you, please email Remon Mankourous at rmankourous@gpo.gov. For contract administration 

after award, contact APS DC at 202-512-0307. 

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following— 

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

(2) The vendor’s email provider may have different size limitations for sending e-mail, however 

vendors are advised not to exceed GPO’s stated limit. 

(3) Illegibility of bid. 

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will 

use the prevailing time (specified as the local time zone) and the exact time that the e-mail is received by 

GPO’s email server as the official time stamp for bid receipt at the specified location. 

*PLEASE NOTE, COVID-19 REQUIREMENTS: Once awarded, the chosen printer will work directly 

with FEMA’s agency, HWC, to determine exact quantities, version print schedule, and mailing timetables 

for this project. Quantities are not expected to vary by more than 10% for stock planning purposes and 

format/layout of printed pieces will not change. HWC will provide precise directives 10 business days in 

advance of each mailing. HWC’s point of contact is Dana Cronyn (dana.cronyn@gmmb.com, 269-290-

2730).

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality 

Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 

1979 (revised 9-19)). 

BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification Standards, No. 13, 

dated September 2019. Prospective bidders should carefully read this publication as the applicable 

standards within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major 

revisions.
Page 2 of 10 Jackets 412-889/891 

PREAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the 

job as indicated in these specifications will be reviewed by Government representatives with the 

contractor’s representatives via telephone conference prior to award. 

Proof of delivery must be emailed to yvette.williams2@fema.dhs.gov upon completion. 

SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally identifiable 

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss 

of personally identifiable information. 

PII is "information which can be used to distinguish or trace an individual's identity, such as their name, social 

security number, biometric records, etc., alone, or when combined with other personal or identifying information 

which is linked or linkable to a specific individual, such as date and place of birth, mother’s maiden name, etc. 

(Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to: 

(a) Personal identification number, such as passport number, driver's license number, taxpayer identification 

number, or financial account or credit card number; 

(b) Address information, such as street address or personal email address; and, 

(c) Personal characteristics, including photographic image (especially of face or other distinguishing characteristic), 

fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice signature, facial 

geometry). 

NOTE: Prior to award; contractor will be required to submit to GPO, a security plan. 

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system whereby 

materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution or disposal) 

so as to ensure against theft and/or the unauthorized possession of the materials. Contractor is cautioned that 

Government provided information shall not be used for non-government business. Specifically, Government 

information shall not be used for the benefit of a third party. The Government retains the right to conduct on-site 

security reviews at any time during this contract. 

1. The plan shall contain at a minimum how government files (data) will be secured to prevent disclosure to a third 

party prior to and after termination of contract; 

2. Explain how all accountable materials will be handled throughout all phases of production; 

3. How the disposal of waste materials will be handled; and, 

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall be 

adhered to by the contractor. 

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties. 

-------------------------------------PRIVACY ACT------------------------------- 

(a) The contractor agrees: 

(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the design, 

development, or operation of any system of records on individuals in order to accomplish an agency function when 

the contract specifically identifies (i) the system or systems of records and (ii) the work to be performed by the 

contractor in terms of any one or combination of the following: (A) design, (B) development, or (C) operation; 
Page 3 of 10 Jackets 412-889/891 

(2) to include the solicitation notification contained in this contract in every solicitation and resulting subcontract 

and in every subcontract awarded without a solicitation when the statement of work in the proposed subcontract 

requires the design, development, or operation of a system of records on individuals to accomplish an agency 

function; and 

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract which 

require the design, development, or operation of such a system of records. 

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to accomplish an 

agency function, and criminal penalties may be imposed upon the officers or employees of the agency where the 

violation concerns the operation of a system of records on individuals to accomplish an agency function. For 

purposes of the Act when the contract is for the operation of a system of records on individuals to accomplish an 

agency function, the contractor and any employee of the contractor is considered to be an employee of the agency. 

(c) The terms used in this clause have the following meanings: 

(1) "Operation of a system of records" means performance of any of the activities associated with 

maintaining the system of records including the collection, use, and dissemination of records. 

(2) "Record" means any item, collection or grouping of information about an individual that is maintained by an 

agency, including, but not limited to, his education, financial transactions, medical history, and criminal or 

employment history and that contains his name, or the identifying number, symbol, or other identifying particular 

assigned to the individual, such as a finger or voice print or a photograph. 

(3) "System of records" on individuals means a group of any records under the control of any agency from which 

information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying 

particular assigned to the individual. 

ALL THE REQUIREMENTS OF THESE SPECIFICATIONS APPLY EQUALLY TO BOTH JACKETS AND 

ITEMS UNLESS OTHERWISE INDICATED HEREIN. 

PRODUCT: 2 Different perforated mailers and 2 different postcards with extended mailing (one of each for each 

Jacket) 

JKT# 412-889 

Mail Group Version 1: print 507,067 (estimated) of each of the following materials: 

Item 1: Perforated Letter, Version 1: Renew today 

Item 2: Postcard, Version 1: Renew today 

NOTE: Each item must also have an address and a unique customer ID printed on it. The Excel file that we have 

included lists 507,067 names, addresses, and unique IDs. 

JKT# 412-891 

Mail Group Version 2: print 103,216 (estimated) of each of the following materials: 

Item 1: Perforated Letter, Version 2: Grace period 

Item 2: Postcard, Version 2: Grace period 

NOTE: Each item must also have an address and a unique customer ID printed on it. The Excel file that we have 

included lists 103,216 names, addresses, and unique IDs. 

TITLE: 

Jacket 412-889: FY20 National Retention Wave 2 – Perf. Letter & Postcard/Mail Group 1 

Jacket 412-891: FY20 National Wave 2 Grace Period - Perf. Letter & Postcard/Option 2 

QUANTITY: To include (1) set of digital deliverables.

Jacket 412-899: 1,014,134 total equal to 507,067 of each Item (Item 1: Letter, Item 2: Postcard). 

Jacket 412-891: 206,432 total equal to 103,216 of each Item (Item 1: Letter, Item 2: Postcard). 
Page 4 of 10 Jackets 412-889/891 

See table below for each jacket and item for quantity breakdown. 

Note: The quantities do not include spoilage from the manufacturing process. Contractor is expected to adjust 

quantities as needed to meet delivery. 

NO SHORTAGES ALLOWED; No shortages will be allowed; therefore the contractor is cautioned that they will 

be required to make up any shortages at no additional costs to the Government. Contractor must replace all 

spoiled/damaged items. 

PRODUCT DESCRIPTIONS, QUANTITIES, AND SPECIFICATIONS

 

JACKET FILE NAME QUANTITY 

412-889 

Wave2Retention_Option 1_Renew Today_LETTER_Wave2Retention_Option 1_Renew 

Today_LETTER 507,067

412-889 Wave2Retention_Option 1_Renew Today_POSTCARD 507,067

412-891 Wave2Retention_Option 1_Grace Period_LETTER 103,216 

412-891 Wave2Retention_Option 2_Grace Period_POSTCARD 103,216 

TRIM SIZE: 

Perforated Mailers (JKT 412-899 Item 1, and JKT 412-891 Item 1): 9-1/4 x 11-3/4” Flat; 9-1/4 x 5-7/8” folded. 

Postcards (JKT 412-899 Item 2, and JKT 412-891 Item 2): 6 x 4-1/4” 

PAGES: 

Perforated Mailers (JKT 412-899 Item 1, and JKT 412-891 Item 1): Face and back after construction 

Postcards (JKT 412-899 Item 2, and JKT 412-891 Item 2): Face and back. 

GOVERNMENT TO FURNISH (GFM): Receive via email after award. 

Purchase order. 

Four (4) PDF (one of each Item within each Jacket) created on a MAC 10.12.6 using Adobe InDesign CC19. 

Contractor to extend bleed as necessary. 

Two (2) Excel sheets Password Protected (one for each Jacket) to follow for dist. (see more information under 

PRINTING). Password will be provided after award. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

furnished electronic files, must not print on finished product. 

GPO Form 952 (Desktop Publishing - Disk Information) will be furnished. 

GPO Form 892, Proof Label. (12/17) 

Contractor can download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

NOTE: If you have any questions or concerns regarding the print files or printing instructions, please 

contact Dana Cronyn (269.290.2730 or dana.cronyn@gmmb.com). Please reference "Melis Mull’s NFIP 

C3 FY20 National Retention Wave 2 Campaign" print order. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

contract administrator. 
Page 5 of 10 Jackets 412-889/891 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

DIGITAL DELIVERABLE: Upon completion, the contractor must furnish one CD-R with final production 

files converted to a single simple Acrobat PDF file "Optimized for Press" with proper color mode. CD-R 

disc must be ISO 9660 compliant. 

PROOFS: E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING 

AN "OK TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit one “Press Quality” PDF 

“soft” proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final 

printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be 

used for color match. 

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the Agency at 

Yvette.Williams2@fema.dhs.gov. Contractor must call GPO Contract Compliance Section at (202) 512-0520 

immediately upon E-Mailing proofs and immediately upon receiving the returned proofs (or OK E-Mail) back from 

the Department. Proofs will be withheld not more than (3) workdays from receipt at the Department to receipt in 

the contractor's plant. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019. https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_13..PDF. 

Mailers (JKT 412-899 Item 1, and JKT 412-891 Item 1): Smooth Finish, Bright White, basis weight: 100 lbs. per 

500 sheets, 25 x 38”, equal to JCP Code* A91. 

Postcards (JKT 412-899 Item 2, and JKT 412-891 Item 2): No.1 Coated Cover, Dull-Finish, White, basis weight: 

120 lbs. per 500 sheets, 20 x 26”, equal to JCP Code* L61. 

NOTE: All paper used in each order must be of a uniform shade. 

PRINTING: 

Mailers (JKT# 412-889 Item 1, and 412-891 Item 1): Print face and back (head to head) with tints/solids, text/rule 

matter, images/illustrations, fine detailed departmental logo in Pantone 300U and Black with heavy coverage 

background plus some reversing out on both sides; no bleed. NOTE: The perforated lines are not for bleeds/cuts. 

They’re meant to be there for the customer to tear away. 

Postcards (JKT# 412-889 Item 2, and 412-891 Item 2): Print face and back (head to head) with type rule/matter, 

images and illustrations and fine detailed departmental logo in 4-Color process with heavy coverage. Face bleeds 4 

sides - Back bleeds bottom & right. After printing flood coat the entire surface of face only with Satin Aqueous 

Coating to avoid scratching and smearing. 

NOTE: Address File + Mailing Instructions (Excel) 

For each piece, the address file includes the following information fields that must be printed on the materials 

on one side only: First and last name, Address, city, state, zip, and Unique ID. The unique ID number should be 

printed on the gray box below the address. 

Column K specifies the weekly batch number for each address, which corresponds to when the perforated 

letters must be mailed (see mailing schedule table above). Do not print the batch numbers on the pieces of mail. 
Page 6 of 10 Jackets 412-889/891 

Batch number to be used as a reference ONLY for when to mail the materials. The Excel file will be password 

protected (password to be provided after award). 

Mailers and Postcards are to be at the bulk/standard rate using mail house indicia (reimbursable). 

Contractor is responsible for passing the address file through (CASS) certification and through the National 

Change of Address (NCOA) service database to verify addresses are NCOA-certified, as required using a 

Licensed USPS Full Service Provider. All related costs to perform this operation must be included in the bid. 

Contractor will process provided addresses via NCOA/CASS to adjust final list for standard issues such as bad 

addresses, plus remove 

A- Truncated addresses (the FEMA input system truncates addresses that are too long) 

B- Commercial addresses (i.e., PO boxes). 

NOTE: Contractor to notify customer/agency if the addresses are to be corrected and if they will need to be emailed back. 

Client will be using USPS Informed Delivery, which requires contractor to upload mailing lists to the USPS 

platform in the form of IMb serial number ranges for each batch of mail sent, on a monthly or weekly basis. The 

contractor will need to regularly provide the IMb serial number ranges for each batch of mail sent. Contractor to 

return to client the final address list after CASS system processing. 

Postage cost MUST be ITEMIZED separately from the bid (reimbursable). 

INK: Mailer (JKT 412-899 Item 1, and JKT 412-891 Item 1): Black and Pantone Blue 300U 

Postcard (JKT 412-899 Item 2, and JKT 412-891 Item 2): Face: 4 Color Process plus Flood Satin Aqueous Coating. 

Back: 4 Color Process. 

CONSTRUCTION/ BINDING: 

Mailers (JKT# 412-899 Item 1, and JKT 412-891 Item 1): Trim four size and Perf on the horizontal center of the 

layout. Fold, bind/glue, and perforate 3/8” along three outside edges. 

Postcards (JKT# 412-899 Item 1, and JKT 412-891 Item 1): Trim 4 sides 

MARGINS: Inadequate gripper (see description herein). 

PACKING: See schedule herein. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

 (b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proof/Furnished Electronic File 

P-9. Solid or Screen Tints Color Match Pantone Matching System 

P-10. Process Color Furnish Electronic Media 
Page 7 of 10 Jackets 412-889/891 

DISTRIBUTION: Contractor must notify the ordering agency on the same day that the product ships/delivers via 

e-mail sent to yvette.williams2@fema.dhs.gov and Thomas.Grant@fema.dhs.gov. The subject line of this message 

shall be "Distribution Notice for Jackets 412-889/891, Requisitions 0-007866/0-00867 notice must provide all 

applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, 

mailing, and shipping receipts upon agency request. 

Ship FOB Destination and Mail/Ship FOB contractor city per furnished distribution list and mailing schedule. 

NOTE: Contractor is responsible at their expense for the storage of all products awaiting distribution. 

SCHEDULE: The Purchase Order and GFM will be available via e-mail or contractor’s FTP site after award no later 

than June 12, 2020. 

Mailers and Postcards are to be at the presorted bulk/standard rate using mail house indicia. REIMBURSABLE. 

Contractor to provide an estimated postage cost for type of mail required. This cost will not be a factor in award. 

Deliver (F.O.B Destination) one sample copy of each Item plus one (1) digital deliverable of each jacket to: 

DHS/FEMA, 500 C Street, SW., Room 112, Washington, DC 20472, Attn: Yvette Williams, 202-646-3290 

The materials must be mailed on a rolling basis over a 2 and a half-month period, at the presorted bulk/standard rate 

using mail house indicia. Mailing for this print job begins on Friday, June 19, 2020 (at the latest June 24) and ends 

on Friday September 4, 2020. 

Addresses in the Excel file have been divided into 11 batches for Jacket 412-889, and 3 batches for JKT 412-891 

(see Column K in the Excel file), which correspond to an 11-week mailing schedule (JKT# 412-889), and 3 weeks 

mailing schedule (JKT 412-891) . Each address will receive a perforated letter mailer and postcard. Each piece of 

mail has its own mailing schedule: see bullet points and tables below. 

JKT# 412-889 

Item 1: Perforated letter mailers are sent out first (starting on 06/19/2020 for Batch 1 (6/24 at the latest)). 

Item 2: Postcards are sent second, 7 days after the perforated letter (starting on 06/26/2020 for Batch 1) 

JKT# 412-891 

Item 1: Perforated letter mailers are sent out first (starting on 06/26/2020 for Batch 1). 

Item 2: Postcards are sent second, 7 days after the perforated letter (starting on 07/03/2020 for Batch 1) 

Note (both Jackets): The batch number should not be printed on the pieces of mail. It should only be used as a 

reference for when to mail the materials. 

See mail schedule below 

Jacket 412-889 (Contractor MUST follow schedule below).

Materials must be printed and placed in the mail on the date specified by the schedule below using Bulk/ standardrate using the mail house indicia. 

*HWC will provide final guidance to contractor 10 days in advance of printing to confirm which mail group 

version should be printed:

 Mail Group Version 1: “Renew Today” Perforated Letter* 

Letter Mailing Schedule

Weekly Batch 1 2 3 4 5 6 7 8 9 10 11

Mail Date 6/19 6/26 7/3 7/10 7/17 7/24 7/31 8/7 8/14 8/21 8/28

Mail Count 30,270 224,626 32,354 30,604 27,039 30,183 24,196 24,571 28,761 37,498 16,965

 Drop no later than 6/24 
Page 8 of 10 Jackets 412-889/891 

 Mail Group Version 1: “Renew Today” Postcard* 

Jacket 412-891 (Contractor MUST follow schedule below).

Materials must be printed and placed in the mail on the date specified by the schedule below using Bulk/ standardrate using the mail house indicia. 

*HWC will provide final guidance to contractor 10 days in advance of printing to confirm which mail group 

version should be printed: 

 Mail Group Version 2: “Grace Period” Perforated Letter* 

 Mail Group Version 2: “Grace Period” Postcard* 

Submit proofs as soon as the contractor deems necessary in order to comply with the delivery schedule. 

F.o.b., and Contractor City: Ship complete by 9/4/2020 

Postage is Reimbursable. Contractor to provide an estimated postage cost for type of mail required. This cost will 

not be a factor in award. 

Upon request of the contractor, partial payments shall be invoiced for printed products and completed mailing per 

contract terms, no more than monthly or as agreed upon by the Contracting Officer based on the following terms 

and conditions: 

Title to material and work. When any partial payment is made under the contract, title to work performed under 

the contract shall vest in the Government, and title to all like property thereafter acquired or produced by the 

contractor and properly chargeable to the contract under generally accepted accounting principles shall vest in the 

Government. Notwithstanding the foregoing, the contractor shall bear the risk of loss of property, title to which 

vests in the Government pursuant to this clause. In the event of the loss or damage to, or destruction of, any such 

property prior to delivery to and acceptance by the Government, the contractor shall promptly replace such 

property at no additional cost to the Government or upon demand return any partial payment made pursuant to this 

clause. 

Records and reports. The contractor shall maintain reasonable controls for proper administration of this clause and 

shall furnish such statements and information as may reasonably be requested by the Contracting Officer. The 

Government shall be afforded reasonable opportunity to examine the contractor’s books, records, and accounts. 

Default. If a contract is terminated for default, the contractor shall, upon demand, pay to the Government the 

amount of partial payments, less any amount payable to the contractor in accordance with the default clause. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information. 

Postcard Mailing Schedule

Weekly Batch 1 2 3 4 5 6 7 8 9 10 11

Mail Date 6/26 7/3 7/10 7/17 7/24 7/31 8/7 8/14 8/21 8/28 9/4

Mail Count 33,175 20,708 49,333 

Letter Mailing Schedule

Weekly Batch 1 2 3 4 5 6 7 8 9 10 11

Mail Date 6/19 6/26 7/3 7/10 7/17 7/24 7/31 8/7 8/14 8/21 8/28

Mail Count 33,175 20,708 49,333 

Postcard Mailing Schedule

Weekly Batch 1 2 3 4 5 6 7 8 9 10 11

Mail Date 6/26 7/3 7/10 7/17 7/24 7/31 8/7 8/14 8/21 8/28 9/4

Mail Count 30,270 224,626 32,354 30,604 27,039 30,183 24,196 24,571 28,761 37,498 16,965

 Drop no later than 6/28 
Page 9 of 10 Jackets 412-889/891 

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements 

by contacting Shared Support Services Compliance Section via e-mail to compliance@gpo.gov or by calling (202) 

512-0520 or faxing (202) 512-1364. Personnel receiving the e-mail or call will be unable to respond to questions of 

a technical nature or transfer any inquiries. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1000 copies of each version. The 

price for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and 

will not be a factor for determination of award. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 
Page 10 of 10 Jackets 412-889/891 

JACKET NUMBER BID PRICE: ADDITIONAL/M

Jacket 412-889 

Perforated Mailer (Item 1) $__________________ $__________________ 

Postcard (Item 2) $__________________ $__________________ 

TOTAL $__________________ 

Jacket 412-891 

Perforated Mailer (Item 1) $__________________ $__________________ 

Postcard (Item 2) $__________________ $__________________ 

TOTAL $__________________ 

TWO JKTS TOTAL $__________________ AFTER DISCOUNT $________________________ 

Jacket 412-889 (estimated shipping cost – Reimbursable). 

Perforated Mailer (Item 1) $__________________ 

Postcard (Item 2) $__________________ 

TOTAL (JKT# 412-889) $__________________ 

Jacket 412-891 (estimated shipping cost – Reimbursable). 

Perforated Mailer (Item 1) $__________________ 

Postcard (Item 2) $__________________ 

T OTAL (JKT# 412-891) $__________________ 

 

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ___________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax, fill out and return one copy. 

Bidder 

 (Contractor Name) (GPO Contractor’s Code) 

 (Street Address) 

 (City – State – Zip Code)

By 

 (Printed Name, and Title of Person Authorized to Sign this Bid) 

 (Signature) (Date) 

 (Telephone Number) (Email Address) 

Contracting Officer Review: __________ Date: __________ Certifier: __________ Date: ____________ 

 (Initials) (Initials)