Jacket: 740‐908

Title: FY’23 SY’24 3HSJ 0523 MAILING 4th of JULY/FIREWORKS PACKAGE

Agency: DLA Document Services

Bid Opening: April 4, 2023 1:00 PM

Bid Terms 

$199,486.43 0.5% 20 

Contractor Name

*Advantage Mailing LLC., Anaheim, CA

*AWARD
Jacket 740-908 Page 1 of 9 

Specifications by: MW DLA Document Services: 3-3207813E-836255 

Reviewed by: JH 

U.S. Government Publishing Office (GPO) 

Columbus, OH 43215-7034 

General Terms, Conditions, and Specifications 

for the procurement of 

FY’23 SY’24 3HSJ 0523 Mailing 4th of July/Fireworks Package 

As requisitioned from the U.S. Government Publishing Office (GPO) by the 

DLA Document Services 

BID OPENING: Bids shall be opened at 1:00 p.m., prevailing Eastern Standard Time, on April 4, 2023. 

Any questions before or after award concerning these specifications call Melita Webb at (614) 488-4616, Ext. 5. 

No collect calls. 

BID SUBMISSION: Bidders MUST submit email bids to: bidsnortheast@gpo.gov for this solicitation. No other 

method of bid submission will be accepted at this time. The jacket number and bid opening date must be specified 

in the subject line of the emailed bid submission. Bids received after 1:00 p.m. EST on the bid opening date specified 

above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following: 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages (pgs. 9) that include the Jacket Number, Bid Price, Additional Rate, 

Discounts, Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where 

indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, 

§ 2. Electronic signatures must be verifiable of the person authorized by the company to sign bids. 

BIDDERS PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, 

as applicable, pages 9. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1000 copies. The price for 

additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not 

be a factor for determination of award. 
Jacket 740-908 Page 2 of 9 

GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government reserves 

the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require other 

evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a 

contract. As part of the financial determination, the contractor in line for award may be required to provide one or 

more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question and 

may be asked to supply samples of similar items. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Vendors are expected to submit invoices within 30 days of job shipping/delivery. 

MODS: If any additional costs are incurred during the production of this job due to Government action (i.e. AAs), 

contractor is REQUIRED to submit written request to the Printing Specialist for written approval BEFORE 

proceeding. 

Only a warranted GPO Contracting Officer acting within their appointed limits, has the authority to issue 

modifications or otherwise change the terms and conditions of this contract. If an individual other than the GPO 

Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed 
Jacket 740-908 Page 3 of 9 

with the change and shall immediately notify the GPO Contracting Officer. Proceeding with any work not 

authorized by the GPO Contracting Officer will be at the Contractor’s own risk. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product in accordance with these specifications. 

GOVERNMENT TO FURNISH: High-resolution files posted to printers sFTP site upon award. 

PRODUCT: Direct mail package. 

QUANTITY: 745,000 total package sets (2,980,000 total pieces). 

Outer Envelope: 745,000. 

Insert: 745,000. 

2 BRC: 745,000 each of 2 versions (1,490,000 total). 

PLUS: Contractor is to supply the agency with 50 samples sealed and 70 unsealed self-mailers prior to 

shipping full run to Data Mail. 

PLUS: 10 unsealed complete packages samples and any other production material for this project should be 

returned on or before May 26, 2023. 

 TITLE: FY’23 SY’24 3HSJ 0523 MAILING - 4th OF JULY/FIREWORKS PACKAGE 

 PAGES: 

Outer Envelope. 

Insert: Face and back. 

BRC: 2 cards. Face and back. 

TRIM: 

Outer Envelope: 5-1/4 x 8-1/2”; Open Window 1 1⁄4” x 4 1⁄4”. 

 Insert: Flat Size: 16 x 18-3/4”; Map Fold to 4” x 8”. 

 BRC: 4 3⁄4” x 8”, Final BRC size: 4” x 6”. 

SCHEDULE: Adherence to this schedule must be maintained. See "Notice of Compliance with Schedules”, in 

GPO Pub. 310.2. 

Purchase Order and high-resolution files posted to printers sFTP site upon award from Rebecca Johnson will be 

ready for pickup no later than April 6, 2023. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information. 

Inside delivery (to arrive at destination) by May 2, 2023 by 2pm local time 

F.O.B. Destination 
Jacket 740-908 Page 4 of 9 

DESCRIPTION: 

***Must be printed on a press capable of printing six colors (six printing units) plus aqueous coating in a 

single pass. 

***All PMS color must be shown in proofs as close as possible to the actual color. 

***Delivery Date is non-negotiable. Second round proofs may be required and should be considered and 

included in cost estimate when bidding on projects/schedule. 

***SECOND ROUND PROOFS are changes to existing proofs. Corrections (color and/or copy) to be made by 

the printer and the output of proofs need to be included your price. 

*** FINAL FILES - Upon completion of the printing, printer needs to provide two (2) labeled final digital 

downloads along with a directory of what was printed. 

Direct mail package consisting of 4 items. Each version consists of an outer booklet envelope with 

window, Insert and 2 Business Reply Cards, printing 4-color process, PMS 296C, PMS 187C, plus Gloss Satin 

Aqueous and Spot Varnish; collated and sealed for the letter shop. 

Quantity is 2,980,000 pieces for a total of 745,000 complete packages. 

 Outer Envelope - Quantity: 745,000. 

 Print face only with full coverage in 4-color process + PMS 187C + PMS 296C + 100% Gloss Aqueous. 

Contractor must block out any bleeds to prevent interference for glue adhesive areas on top and sides. Envelope 

is printed flat sheet and then converted into envelopes. 

 Construction: 5-1/4 x 8-1/2” Booklet with window. Open 8-1/2” side, side seams, with a 1-1/4” gummed flap with 

rounded corners. Die-Cut face with one 1-1/4 x 4-1/4” round cornered window at 15/16” from the left and 1-11/16” 

from the bottom. Envelopes are to have an open window for imaging. 

 

 Stock: JCP Code* A261, No. 1 Coated Text, Matte-Finish, White, Basis Weight: 80 lbs. per 500 sheets, 

 Basis Size 25 x 38". 

 Insert - Quantity: 745,000 

 Print face with full coverage in 4-color process + flood coat in Satin Aqueous. Back prints 4-color process + PMS 

296C + PMS 187C + 100% flood coat in Satin Aqueous. 

 

 Construction: Flat Size: 16 x 18-3/4”, Map fold to: 4 x 8” 

 Stock: JCP Code* A261, No. 1 Coated Text, Matte-Finish, White, Basis Weight: 80 lbs. per 500 sheets, 

 Basis Size 25 x 38". 

 Reply Cards: 2 Cards 1 Base & 1 Pass Along - Quantity: 745,000 each version (1,490,000 total). 

 Code: Universal Gender Base - TJGBP23 - Universal Gender Pass – TJGPP23, Two (One Base/One Pass). 

 Print full coverage in 4-color process + PMS 187C + PMS 296C + Spot Gloss Aqueous on color areas 4-color process 

areas. 

Construction: Final size is 4-3/4 x 8”, Right angle (L-Shaped) blind perforation required for separation of Business 

Reply Cards. After perforation BRC will be 4 x 6”. 

 Stock: JCP Code* L50, Matte-Coated Cover, White, Basis Weight: 80 lbs. per 500 sheets, Basis Size 20 x 26. 

 Must meet minimum USPS standards for postcards. 
Jacket 740-908 Page 5 of 9 

ASSEMBLY/INSERTION: Insert folded map and reply card inserts into envelope. Envelope should be sealed for 

imaging at lettershop. Prior to insertion and electronic insert should be sent for approval. 

 Version: OE Code Insert Code Base Code Pass Code 

 Universal Gender: TJGP23 TJGPI23 TJGBP23 TJGPP23 

 PAPER: * Must be in accordance with JCP Paper Specification Standards in effect on date of this order. 

 Outer Envelope and Insert: JCP Code* A261, No. 1 Coated Text, Matte-Finish, White, Basis Weight: 80 lbs. 

 Basis Size 25 x 38". BRC: JCP Code* L50, Matte-Coated Cover, White, Basis Weight: 80 lbs. per 500 sheets, 

 Basis Size 20 x 26. 

COLOR OF INK: 4-color process color + PMS 187C + PMS 296C + Gloss Aqueous; see description. 

MARGING: Bleeds. 

PROOF: PDF, High Resolution proof, Stock sample, ink drawdowns for each pantone and Preproduction proof 

are required. 

*PDF Proof: 

Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. Include REMINDER that agency can keep 

proof Three (3) workdays. Date of receipt is NOT considered first workday. 

Contractor must call Rebecca.Magee@dla.mil mailto:sheri.beyea@dla.mil at 806-383-9388 to confirm receipt. 

Email PDF to: jackie.mcgowan@wundermanthompson.com, Rebecca.Magee@dla.mil and mwebb@gpo.gov. 

*High Resolution proof: 

Contractor MUST supply a proof sign-off sheet and a return airbill. Also, please include a reminder that the 

agency can only keep proofs 3 days. 

1 set of digital one-piece composite laminated halftone proofs on the actual production stock (Kodak Approval, 

Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi. 

At contractors’ option, one set of inkjet proofs that are G7 profiled and use pigment-based inks may be 

submitted in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an 

option for high quality color matching such as Device Links Technology and/or ICC Profiles Technology, and 

meets or exceeds industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future 

amendments) must be utilized. Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 dpi). 

If using a 1 bit tiff, the tiff must be made at a minimum of 2400 dpi. Output must be a minimum of 2400 x 1200 

dpi on a GRACoL or SWOP certified proofing media. Proofs must contain both of the following to be 

evaluated for accuracy: 3-tier color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO 

Resolution target found at: www.gpo.gov/gporestarget.pdf. NOTE: If a contractor chooses this proof option, 

prior evaluation and approval of this proofing method must be provided by GPO, Quality Control for Published 

Products, to ensure that the final product will be produced in accordance with contract specifications. See 

instructions at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and approval may 

be cause for the job to be rejected should the final product not match the proofs for color. 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press ink rollers and must show areas consisting of minimum 1/8 

x 1/8 solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 
Jacket 740-908 Page 6 of 9 

Pantone colors must be simulated on proofs and must be proofed separately on a digital color content, overlay, or 

inkjet proof. 

 Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the product. 

Half of draw down must show varnish or coating, as applicable.

Digital color content proof shall be used to represent spot varnish. 

*Content proof: 

1 set(s) of digital color content proofs. Direct to plate must be used to produce the final product with a minimum 

resolution of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size of the product, as applicable. One set of proofs to be sent to the address provided and one 

set to be held by contractor for reference, corrections and/or approvals. 

*Stock samples: At the same time as submission of the proofs, submit a minimum of 1 set, 8-1/2 x 11 blank sheets 

to proof addressee of the actual paper to be used in the production of the contract requirements. Samples must be of 

the kind and quality required by the specifications. The Government will rely on the samples only as a reference to 

the general appearance of the stock that will be provided by the contractor in conformance to the specifications. The 

Government assumes no contractual obligation to perform any inspection and test for the benefit of the contractor. 

The Government's failure to inspect and accept or reject the paper samples shall not relieve the contractor from 

responsibility, nor impose liability on the Government, for nonconforming paper. 

STOCK APPROVAL NOTE: Stock sample must be sent to the address provided below for customer review PRIOR 

to any contractor stock procurement or use. The customer will not be held financially responsible for any stock 

procurement for this job that was not previously provided to the customer for review and in conformance to the paper 

specifications. The requested stock sample is for approval of the actual stock and paper should not be purchased 

prior to approval of sample. 

Send proofs to: (Proofs due by April 12, 2023). 

Ms. Jackie McGowan 

2 Maple Street 

Hartsdale, NY 10530 

PACKING and SHIPPING: Inserted, sealed packages are to be packed in cartons by outside code and shipped 

to the final destination. Pack in new corrugated solid fiberboard containers with minimum bursting strength of 

275 psi. DO NOT SHRINK WRAP ITEMS. Supplied GPO 905 carton labels must be followed. Bulk 

packaging must be stabilized to avoid bursting or shifting on truck(s) during the delivery process, of which, 

may cause damage and/or hamper the letter house process. 

All inbound materials must arrive on pallets, Pallet size: GMA1 or GMA2 (4-way), length: 48 inches, width: 

40/42 inches, Maximum height per pallet: 48 inches, Maximum weight per pallet: 2,500 pounds, Maximum 

weight per carton:45 pounds. Failure to properly palletize may be cause for re-palletizing at contractor's 

expense. See GPO Contract Terms. 
Jacket 740-908 Page 7 of 9 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The 

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of 

Ordered Sublots 

745,000 Sets 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent in accordance with the distribution list. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice. NOTIFICATION OF SHIPMENT: Contractor must notify the ordering 

agency on the same day that the product ships/delivers via e-mail sent to Rebecca.Magee@dla.mil

jackie.mcgowan@wundermanthompson.com and mwebb@gpo.gov. The subject line of this message shall be 

Distribution Notice for Jacket 740-908. The notice must provide all applicable tracking numbers, shipping method, 

and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency 

request. 

DISTRIBUTION: 

Shipping cost must be included in the bid price. Ship all destinations by traceable means. All expenses incidental 

to picking up and returning materials and samples must be borne by the contractor. 

 Deliver f.o.b. destination as follows: 

Deliver final product including Blue Label copies to: 

Data Mail, 

240 Hartford Avenue 

Newington, CT 06111 

Attn: Colleen Costin (860-666-0399) 

SAMPLES - Printer is to supply the agency with 50 sealed and 50 unsealed mailers package prior to shipping full 

 run to Data Mail. (These samples should be held by printer until notification has been given of New York office 

opening). 

 

 Printer should ship 20 unsealed, inserted samples to the following address prior to shipping full run to Data Mail: 

 Ms. Jackie McGowan 

 2 Maple Street 

 Hartsdale, NY 10530 

 RETURN OF MATERIALS - 10 unsealed complete packages 2 labeled final digital downloads along with a 

directory of what was printed should be returned on or before May 26, 2023 to: 

Ms. Jackie McGowan 

2 Maple Street 

 Hartsdale, NY 10530 
Jacket 740-908 Page 8 of 9 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level 1 

(b) Finishing Attributes -- Level 1 

(c) Exceptions: None 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level 1. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proof 

P-8. Halftone Match (Single and Double Impression) Approved Proof 

P-9. Solid and Screen Tint Color Match Ink Draw Down/Pantone Matching System 

P-10. Process Color Match Approved Proof 
Jacket 740-908 Page 9 of 9 

Bidders must fill out this page and return it. 

BID PRICE: $ ADDITIONAL RATE: $ PER: 

DISCOUNTS: Discounts are offered for payment as follows: Percent, calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within

 calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Failure to 

sign the signature block below may result in the bid being declared non-responsive. 

Bidder 

(Contractor Name) (GPO Contractor’s Code) 

(Street Address) 

(City – State – Zip Code) 

By 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

(Person to be Contacted) (Telephone Number) (Email) 

THIS SECTION FOR GPO USE ONLY 

Certified by: Date: Contracting Officer: Date: 

(Initials) (Initials)