Jacket: 420‐754

Title: Handbook of North American Indians, Volume 1: Introduction.

Agency: Smithsonian Institution/Smithsonian Scholarly Press

Bid Opening: August 26, 2022 at 11:00am

Bid Terms Discounted Total

$151,195.42 1.0% 20 days $149,683.47

$159,900.00 2.0% 20 days $156,702.00

$183,381.00 2.0% 20 days $179,713.38

% days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

McDonald and Eudy Printers Inc.

Contractor Name

District Creative

Monarch Litho
Specifications by DEE Jacket 420-754 

Page 1 of 8 Smithsonian Institution 

Reviewed by SG Smithsonian Scholarly Press 

 Requisition 2-00001 

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on August 

26, 2022 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 

pandemic, this will NOT be a public bid opening. 

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. 

Based on this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other 

method of bid submission will be accepted at this time. 

The Jacket Number 420-754 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be 

considered for award. 

For information regarding the solicitation requirements prior to award please email Dalton Everett at 

deeverett@gpo.gov. For contract administration after award, contact APS DC at 202-512-0078. 

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following— 

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

(2) The vendor’s email provider may have different size limitations for sending e-mail, however 

vendors are advised not to exceed GPO’s stated limit. 

(3) Illegibility of bid. 

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will 

use the prevailing time (specified as the local time zone) and the exact time that the e-mail is received by 

GPO’s email server as the official time stamp for bid receipt at the specified location. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality 

Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 

1979 (revised 9-19)). 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap-rev-09-19.pdf. 

SUBCONTRACTING: Accordingly, Contract Clause 6, "Subcontracts," the provisions of GPO Contract 

Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18) are modified to permit 

subcontracting of the binding/bindery operations only. 

 
Page 2 of 8 Jacket 420-754 

NOTE: Any operations or functions that will be subcontracted for the performance of this contract must 

be disclosed prior to award. As part of the responsibility, the Government may evaluate the capability of 

any subcontractor(s) to be utilized in the performance of this contract." 

PRE AWARD SAMPLES: The low responsive, responsible bidder may be required within two (2) 

workdays after notification by the Government, to submit to the Contracting Officer samples 

demonstrating their and their subcontractor(s)' ability to meet the printing, binding, and stamping 

requirements as stated herein. The printed samples must be format (with Bleeds) and spot varnish on 

stock similar to specifications that were produced in the past 180 calendar days. The binding samples 

must be of same type in specifications of bind and stock; similar thickness, size, and stamping as required. 

Bidders unable to furnish acceptable samples within the time specified; may be declared non-responsible. 

PRODUCT: Case-Bound Books. 

TITLE: Handbook of North American Indians, Volume 1: Introduction. 

QUANTITY: 1449 Case-Bound Book, Die(s), plus 13 QARC's. 

TRIM SIZE: Text Pages: 8-1/2 x 11 – Text. Bind on the 11” dimension. 

Case Bound Cover: Approximately 8-5/8 x 11-1/4. 

PAGES: Approx. 948-pages plus Cover End-Leaves and End-Sheets 

GOVERNMENT TO FURNISH (GFM): Receive via email or at Contractor's Option, Contractor's ftp; 

Purchase order. 

Files generated on a MAC System Version Monterey, version 12.5 with files created using; Adobe 

Acrobat, InDesign version 16.4.2, Illustrator and Photoshop version 16.4.2. Files are supplied in Native 

and a PDF format. Fonts are furnished, files require bleeds all graphics are linked. InDesign native files: 

high res pdfs with bleed and crop marks included. 

GPO Form 892 (R. 12/17) Proofs. 

One GPO Form 915 (Business reply label). 

GPO Form 917 (Certificate of Selection). 

GPO Form 952 Desktop Publishing – Disk Information 

GPO Form 2678 (departmental random copies-blue label). 

GPO Form 2686 (QARC Random copies sampling & shipping instructions). 

One hard copy of a previous volume in same series to contractor to match cloth exactly and to guide 

stamping and screen process printing. Contractor to provide UPS or FedEx Label.

Contractor can download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

NOTE: For 161 single-copy mailings to distribution list (.csv provided), affix by label on individual mailing 

containers both the return address (below) and each unique destination address. 

RETURN ADDRESS: 

Smithsonian Scholarly Press 600 Maryland Ave. SW MRC 957 Washington, DC 20560. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

“GOVERNMENT TO FURNISH,” necessary to produce the product(s) in accordance with these 

specifications. 
Page 3 of 8 Jacket 420-754 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check 

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction 

image. Any errors, media damage, or data corruption that might interfere with proper file image processing 

must be reported to the contract administrator. 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level. Minimum 175-line screens required. 

PROOFS: One (1) set(s) of digital color content proofs for the entire Book. Direct to plate must be used 

to produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same 

Raster Image Processor (RIP) that will be used to produce the product. Proofs shall be collated with all 

elements in proper position (not pasted up), imaged face and back, trimmed and folded to the finished 

size of the product. 

One (1) set(s) of digital one-piece composite laminated halftone proofs on the actual production stock 

(Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 

2400 x 2400 dpi. 

At contractor’s option, one (1) set(s) of inkjet proofs that are G7 profiled and use pigment-based inks 

may be submitted in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that 

provides an option for high quality color matching such as Device Links Technology and/or ICC 

Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-7 standard for Graphic 

Technology (as of 2016 and future amendments) must be utilized. Proofs must be ripped and sent at 

plate resolution (minimum of 2400 x 2400 dpi). If using a 1 bit tiff, the tiff must be made at a minimum 

of 2400 dpi. Output must be a minimum of 2400 x 1200 dpi on a GRACoL or SWOP certified proofing 

media. Proofs must contain both of the following to be evaluated for accuracy: 3-tier color control strip: 

IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution target found 

www.gpo.gov/gporestarget.pdf. NOTE: If a contractor chooses this proof option, prior evaluation and 

approval of this proofing method must be provided by GPO, Quality Control for Published Products, to 

ensure that the final product will be produced in accordance with contract specifications. See 

instructions at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and 

approval may be cause for the job to be rejected should the final product not match the proofs for color. 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink 

on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting 

of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These 

proofs must contain all elements, be in press configuration, and indicate margins. Proofs will be used for 

color match on press. Direct to plate must be used to produce the final product with a minimum of 2400 

x 2400 dpi. 

Send proofs together with the furnished media (copy, electronic files) directly to: Ginger Minkiewicz, 

(202) 460-7383, Parkville, MD 21234, USA. (Complete mailing address to be provided after award.) Contractor 

must call GPO Contract Compliance Section at 202-512-0520, or e-mail information to 

compliance@gpo.gov immediately upon sending/delivering proofs and immediately upon notification that 

the proofs are available for pickup at the department. 
Page 4 of 8 Jacket 420-754 

Proofs will be withheld not more than THREE (3) workdays from receipt in the department to when they 

are made available for pickup at the department. CONTRACTOR MUST NOT PRINT PRIOR TO 

RECEIVING AN "OK TO PRINT". Submit proofs as soon as the contractor deems necessary in order to 

comply with the delivery schedule. 

ADVANCE SAMPLE COPIES: Prior to binding of the total production quantity, the contractor must 

submit two fully completed advance sample copy for final approval. The contractor is cautioned that in the 

event of rejection or alteration of the advance sample, the GPO will consider production costs only up to 

and including copying. If the contractor continues production beyond copying without the approval of the 

Agency, they do so at their own risk. Deliver the advance sample copy directly to Ginger Minkiewicz, (202) 

460-7383, Parkville, MD 21234, USA. (Complete mailing address to be provided after award.) Contractor must call 

GPO Contract Compliance Section at (202) 512-0520 immediately upon sending/delivering proofs and 

immediately upon notification that the proofs are available for pickup at the department. Sample will be 

withheld not more than 2 workdays from receipt in the department to when they are made available for 

pickup at the department. CONTRACTOR MUST NOT BIND PRIOR TO RECEIVING AN "OK TO 

BIND ". 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification 

Standards No. 13” dated September 2019. https://www.gpo.gov/docs/default-source/forms-standards-pdffiles/vol_13..PDF. 

CASE-BOUND: Light Gray Buckram, equal in finish, formation, color to Holliston's Record English 

Buckram #17292. 

BOOK COVER BOARD: Davis Permanent Binder Boards, 0.098” thick, or equal to JCP Code R30. 

TEXT: White Matte-Coated Text, basis weight: 60 lbs. per 500 sheets, 25 x 38, equal to JCP Code A240. 

ENDLEAVES: Strathmore Paper Company Smoke Gray Grandee Text, Smooth Finish, Basis Size 22.5 X 

28.5" 80 Lbs. 

NOTE: All text paper used in the printing of this publication must be from the same lot. All cover paper 

must have the grain parallel to the spine.

PRINTING: Text pages print, head to head (some face only) text and rule matter with some reversing, 

tables, charts, solids, Screens/tints, halftones and color photos in 4-color process. 

COVERS: SCREEN PROCESS PRINTING: 

Case-bound covers 1, 4, and backstrip screen prints in Pantone 485 red, a clear, sharp, image area (panel) 

approximately 20 x 2-1/8” extending across backstrip (bleeds outside edges of both cover 1 and cover 4). 

STAMPING: Deboss (blind stamp) red panels with approx. 1-5/8” diameter line image on both cover 1 

and cover 4. Stamp spine in black ink (type matter only) in two areas: one @ 1-3/8 x 1-1/4” and one @ 1-

1/4 x 1/8”. Over-stamp red panel on spine with an approx. 1-1/4 x 1-3/8” image (type matter) in imitation 

gold foil. Stamping must have solid impressions; no picking, pinholes, or filled letters. With camera-ready 

die files, follow furnished hard copy sample for colors and positioning of printed and stamped text and 

images. 

INK: Text pages: 4-Color Process. Cover: Pantone 485 Red + Gold Foil 
Page 5 of 8 Jacket 420-754 

CONSTRUCTION/ BINDING: Reinforce the endleaves and the first and last signatures with strips of 

ungummed, sized cotton cloth extending 1⁄4-inch on inner side of the signatures and 1-inch on the endleaves. 

Smyth (signature) sew with pasted endleaves. Trim 3 sides, round back, and Red & Gold Check headband. 

Reinforce back with crash and strong paper liner. Case bind with suitable squares.

MARGINS: Cover: Inadequate gripper. Text Pages: Adequate gripper. 

PACKING: For all copies, pack individual copies in one-piece, heavy-duty cardboard mailing container. 

“Handbook of North American Indians, Vol. 1: Introduction” is to be printed on the spine of the 

individual mailing containers. For bulk/freight shipments, pack individual books inside individual mailing 

containers in suitable, uniform quantities in shipping containers. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level II. 

 (b) Finishing (item related) Attributes -- Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

 (b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proof/Furnished Electronic File 

P-8. Halftone Match (Single and Double Impression) Approved Proof/Furnished Electronic File 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

P-10. Process Color Match Approved Proof/Furnished Electronic File 

 

QUALITY ASSURANCE RANDOM COPIES: The contractor will be required to a statement 

furnished by GPO certifying that copies were selected as directed. Business Reply Mail labels will be 

furnished for mailing the quality assurance random copies. The copies are to be mailed at the same time 

as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, identified by 

Jacket and Purchase Order numbers, must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to MinkiewiczG@si.edu. The subject line of this message shall be 

Distribution Notice for Jacket 420-754, Requisitions 2-00001 notice must provide all applicable tracking 

numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, 

and shipping receipts upon agency request. 

Deliver via traceable means 161 copies: 127 domestic, 34 international; see distribution list (.csv) provided by 

Smithsonian. 

NOTE: For 161 single-copy mailings to distribution list (.csv provided), affix by label on individual mailing 

containers both the return address (below) and each unique destination address. 

RETURN ADDRESS: Smithsonian Scholarly Press 600 Maryland Ave. SW MRC 957 Washington, DC 20560. 

Deliver via traceable means 510 copies to: National Museum of Natural History Attn: Anthropology/Igor Krupnik 

10th and Constitution Ave. NW, MRC 112 Washington, DC 20560 202-633-1901. 
Page 6 of 8 Jacket 420-754 

Deliver via traceable means 59 copies (includes 50 blue copies) to: Smithsonian Scholarly Press Attn: Ginger 

Minkiewicz 600 Maryland Ave. SW Suite 4500E, MRC 957 Washington, DC 20560 202-460-7383. 

Deliver via traceable means 709 copies via traceable means to: U.S. Government Publishing Office, BAC (C&I) 

1520-01, Federal Depository Library Program (FDLP), Document Warehouse, 8660 Cherry Lane, Laurel, MD 

20707-4986. Marked Depository Copies, Item no. 0909-D-01. 

Deliver via traceable means 10 copies via traceable means to: Library of Congress, BAC (By-Law) 1525-01, U.S. 

Serials and Government Documents Section, U.S. Anglo Division, 101 Independence Avenue, SE, Stop 4276, 

Washington, DC 20540-4276, Marked: Depository File Copies. NOTE: All shipments to this destination must be 

via FedEx, UPS or United States Postal Service (USPS). 

NOTE: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) 

must accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish 

the certificate may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf.

SCHEDULE: The Purchase Order and GFM will be available via e-mail or contractor’s FTP site after 

award no later than September 2, 2022. 

F.O.B. destination, Deliver complete by November 18, 2022. 

Contractors are to report information regarding each order for compliance reporting purposes and include 

date of delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the 

contract requirements by contacting Shared Support Services Compliance Section via e-mail to 

compliance@gpo.gov or by calling (202) 512-0520 or faxing (202) 512-1364. Personnel receiving the email or call will be unable to respond to questions of a technical nature or transfer any inquiries. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in 

accordance with these specifications. In addition, a price must be submitted for each additional 100 copies 

of each package. The price for additional quantities must be based on a continuing run, exclusive of all 

basic or preliminary charges and will not be a factor for determination of award. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination 

of responsibility by the Government. 

Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 
Page 7 of 8 Jacket 420-754 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 
Page 8 of 8 Jacket 420-754 

JACKET NUMBER BID PRICE: ADDITIONAL/M 

Jacket 420-754: $_________________ Additional Rate: $________________ 

 

BID PRICE AFTER DISCOUNT: $______________

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the 

bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, 

delivered at the designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as 

required by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax, fill out 

and return one copy. 

Bidder 

 (Contractor Name) (GPO Contractor’s Code) 

 (Street Address) 

 (City – State – Zip Code) 

By 

 (Printed Name, and Title of Person Authorized to Sign this Bid) 

 (Signature) (Date) 

 (Telephone Number) (Email Address) 

Contracting Officer Review: __________ Date: __________ Certifier: __________ Date: ____________ 

 (Initials) (Initials)