Jacket: 640‐919

Title: D‐NV (E/S) Notice of Visit

Agency: Commerce/Census

Bid Opening: June 25, 2019 at 2:00 p.m.

Bid Terms Discounted Total

$1,371,284.00 2.0% 20 days $1,343,858.32

$1,383,525.25 1.0% 20 days $1,369,690.00

$1,525,251.00 2.0% 20 days $1,494,745.98

* Awarded contractor

Contractor Name

Cenveo Worldwide Los Angeles, Los Angeles, CA

*  NPC, Inc., Claysburg, PA

Monarch Litho, Inc., Montebello, CA
Page 1 of 7 Jacket No. 640-919

Jacket No. 640-919 

Specifications by ES Department: Commerce/Census 

Reviewed by WL Requisition: 9-00208 

BID OPENING: June 25, 2019.

Bids shall be publicly opened at 2:00 P.M. prevailing Columbus, OH time on June 25, 2019. Submit bids to: 

U.S. Government Publishing Office, Columbus Regional Printing Procurement Office, 1335 Dublin Road, Suite 

112-B, Columbus, OH 43215-7034. FACSIMILE BIDS ARE ACCEPTABLE. 

Any questions before or after award concerning these specifications call Ellen Sommer at (614) 488-4616, Ext. 4. 

No collect calls. 

SPECIFICATIONS 

U.S. Government Publishing Office (GPO)

1335 Dublin Road, Suite 112-B 

Columbus, OH 43215-7034 

BID SUBMISSION: Using the bid return sheet (p.7 of these specifications), submit bids to the U.S. Government 

Publishing Office, Columbus Regional Printing Procurement Office, 1335 Dublin Road, Suite 112-B, Columbus, 

OH 43215-7034. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted 

directly to the GPO Columbus bid Section, Fax No. (614) 488-4577. The Jacket number and bid opening date must 

be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO 

Publication 310.2, as revised January 2018. 

BIDDERS PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, 

as applicable, page 7. 

GPO has issued a new GPO Publication 310.2, GPO Contract Terms – Solicitations Provisions, Supplemental 

Specifications, and Contract Clause (Rev. 1-18). Prospective bidders should carefully read this publication as the 

applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1000 copies. The price for 

additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not 

be a factor for determination of award. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective 

12/1/87, Rev. 01-18) and GPO Contract Terms, Quality Assurance Through Attributes Program (GPO Pub. 310.1, 

effective May 1979, Rev. 8/2002). 

 GPO Contract Terms (GPO Publication 310.2): 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards 

 GPO QATAP (GPO Publication 310.1): 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards 
Page 2 of 7 Jacket No. 640-919

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (Publication 310.2, effective December 

1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 120 

days to one calendar year from the date the check is tendered as final payment. All other provisions remain the 

same.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

GOVERNMENT IN-PLANT INSPECTIONS: The Government reserves the right to have Government 

representative(s) inspect any operation under this contract at the start of its production and at any time during 

production. In addition to the inspections indicated, the Government reserves the right to inspect all stages of 

production. 

TITLE: D-NV (E/S) Notice of Visit. 

FORM NO.: D-NV (E/S) (5-2-2019). 

PRODUCT: These specifications cover the production of a looseleaf sheet printed face and back in two colors 

each side and padded in units of 50 sheets per pad. 

QUANTITY: 211,370,650 total sheets; 4,227,413 pads of 50 sheets per pad. 
Page 3 of 7 Jacket No. 640-919

TRIM SIZE: 5-1/2 x 8-1/2”.

DESCRIPTION/PRINTING/PADDING: Product is a sheet printed face and back, head to head, in black and 

PMS cyan blue on face, (“English”) side; and black and PMS 368 green on back, (“Spanish”) side. Each side prints 

type/rule copy with solids/reverses in 100% black and 10%, 20% & 100% pms inks; close registration required. 

Each side prints heavy ink coverage, no bleeds. 

Pad in units of 50 sheets each on the top 5-1/2” side; with face (English) side up. Gum and crash or any suitable 

padding compound may be used. Back with 0.020” chipboard, newsboard, or equal. 

GOVERNMENT TO FURNISH: PDF file with each side in 2 colors – (note that images are laid out 2-up on 

11 x 8-1/2”), will be emailed at time of award. Convert any fcp color elements to black and pms cyan and 

pms 368 as applicable. M.S. Word file of shipping container label. 

The contractor is responsible for creating or altering any necessary trapping, setting proper screen angles and 

screen frequency, and defining file output selection for the imaging device being utilized. All furnished files must 

be imaged as necessary to meet the assigned quality level. 

PREFLIGHT: The contractor shall preflight the furnished file prior to image processing (i.e. verify completeness 

and presence of all components required to process image in accordance with the visual provided such as fonts, 

graphic files, trim size, etc.). It is further recommended that the contractor produce laser output or other acceptable 

digital proofing of files prior to imaging production materials. Any discrepancies of the Government Furnished 

Materials (GFM) and these specifications, or instances of missing files, fonts, instructions, etc. are to immediately 

be brought to the attention of the GPO Contracting Officer prior to further performance. 

Upon completion of the order, if requested by the Government, the contractor must return the final production native 

application files (digital deliverables) with the furnished material. The digital deliverables must be an exact 

representation of the final printed product and shall be returned on suitable storage media or e-mailed as directed. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish”, necessary to produce the products in accordance with these specifications. 

PROOFS: 2 sets of digital color content proofs. Direct to plate must be used to produce the final product with a 

minimum resolution of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs 

shall be have all elements in proper position (not pasted up), imaged face and back, trimmed to the required finished 

size. 

Content proofs may be inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides 

an option for high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), and 

meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future 

amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. 

Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain 

the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control Strip 2009 or 

2013(i1). 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press ink rollers and must show areas consisting of minimum 1/8”
Page 4 of 7 Jacket No. 640-919

x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Direct to plate must be used to produce the 

final product with a minimum of 2400 x 2400 dpi. 

Pantone colors may be substituted with a similar color (with the exception of process yellow) but may not be built 

out of four process colors. If producing Inkjet proofs, Pantone colors must be simulated on proofs and must be 

proofed separately on a digital color content, overlay, or inkjet proof. 

Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the product. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications. The 

contractor is cautioned that these proofs must be made from the final digital files (used for this printing) that are to 

be delivered to the Government. 

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs by the date specified 

in the contract, the contractor shall be deemed to have failed to make delivery within the meaning of the default 

clause in which event this contract shall be subject to termination for default. However, failure of the Government 

to terminate the contract for default in such event shall not relieve the contractor of the responsibility to deliver the 

contract quantities in accordance with the original production schedule allotted in the specifications

Deliver proofs directly to the following address: U.S. Census Bureau, ACSD/PSB/Printing Services, Attn: Bill 

Burbano (4K414B), 4600 Silver Hill Rd., Suitland, MD 20746 (301-763-4418). Proof package is to be clearly 

marked PROOFS – URGENT DELIVERY using a florescent label. Include GPO Jacket Number, Requisition 

Number, and publication title. 

Proofs must arrive not later than July 8, 2019; and will be withheld not longer than 2 WORKDAYS from date of 

receipt, to date proofs are made available for pick up by the contractor (see NOTE below). The date of receipt is 

NOT the first workday. THE CONTRACTOR MUST NOT PRINT PRIOR TO RECEIPT OF PROOF 

APPROVAL. 

NOTE: If proof return is required, it is the responsibility of the contractor to make the necessary pickup 

arrangements when notified that the reviewed proofs are available. Only one set of proofs will be made available 

for pickup. If a courier is to be used, a fully completed airbill (prepaid by the contractor) must be delivered with 

the proofs for this purpose. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12" dated 

March 2011. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP number 

specified. 

White Offset Book, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60. 

The requirement for postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) for 
Page 5 of 7 Jacket No. 640-919

this contract is waived. However, the addition of post-consumer fiber is encouraged provided that the requirements 

of this Standard are met. All other attributes remain the same.

INK: Face side: Black and PMS Cyan Blue. Back side: Black and PMS 368 Green. 

MARGINS: Follow copy. Adequate gripper, no bleeds. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels: 

 (a) Printing Attributes - Level 3 

 (b) Finishing Attributes - Level 3 

 

Inspection Levels (from ANSI/ASQC Zl.4): 

 (a) Non-destructive Tests--General Inspection Level I. 

 (b) Destructive Tests ----- Special Inspection Level S-2. 

Specified Standards--The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

PACKING: Noncompliance with the packing instructions will be cause for the Government to take corrective 

action in accordance with GPO Pub. 310.2. 

Shrink wrap in units of 10 pads. Pack suitable per shipping container. 

LABELING AND MARKING: Label and mark in accordance with GPO Contract Terms (GPO Pub. 310.2) and 

with furnished MS Word file provided. (All info as depicted on furnished label example must be included). 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks (including all info on furnished MS Word file), and attach to shipping 

containers. 

Palletizing: Wood pallets are required with un-notched solid stringers allowing entry only from the ends. Pallets 

shall not have deck boards that overhang from outside edge of stringer. Plastic or pressboard pallets are not 

acceptable. Pallets must measure 48” x 42” (stringer measurement shall be the 48” dimension). Full two-sided 

entry on the 42” width dimension required. The entire pallet shall be shrink-wrapped (including top and 

bottom). Maximum height allowance (including pallet) must not exceed 48”. 

Cartons shall be of the appropriate dimensions so as to be stacked on the pallets, so that the length of each carton 

runs in the opposite direction to the row of cartons beneath/above, (i.e., interlocking 90-degree palletizing 

scheme), with carton labels facing out. Carton dimensions shall allow for this interlocking 90-degree palletizing 

scheme. The interlocking 90-degree palletizing scheme must ensure all rows on all pallets are of the same 

dimensions. Pallets with overhanging cartons or row will not be accepted. 
Page 6 of 7 Jacket No. 640-919

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): Each delivery must be divided into 200 equal 

sublots. A random copy must be selected from each sublot. Do not choose copies from the same general area in 

each sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917-

Certificate of Selection of Random Copies (located on GPO.gov). The random copies constitute a part of the total 

quantity ordered, and no additional charge will be allowed. 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent to the specified delivery address. A copy of the print order/specification and a 

signed Certificate of Selection of Random Copies must be included. A copy of the signed Certificate of Selection 

of Random Copies must accompany the invoice sent to U.S. Government Publishing Office, Financial Management 

Services, for payment. Failure to furnish the certificate may result in delay in processing the invoice. 

SCHEDULE: Adherence to this schedule must be maintained. See "Notice of Compliance with Schedules”, in 

GPO Pub. 310.2. 

Purchase Order and material will be e-mailed from U.S. Government Publishing Office by: June 28, 2019. 

DELIVERY DATES: Deliver minimum 1,500,001 pads on or before July 31, 2019. 

Deliver 2,503,000 pads on or before August 13, 2019.

Deliver the balance of 224,412 pads on or before September 5, 2019. 

Deliver one sample on or before July 31, 2019 to the U.S. Government Publishing Office, Columbus Regional 

Office, Suite 112-B, 1335 Dublin Road, Columbus, Ohio 43215-7034, Attn: E. Sommer, Sample jacket 640-919.

NOTE: Receipt of this sample does not constitute approval of the entire run or any portion thereof. 

Sample cannot be deducted from the total quantity ordered. The package or envelope containing the sample shall 

be identified by the GPO jacket number & title. The contractor will comply with the shipping schedule regardless 

of this requirement and will be notified of the test results only if there are deficiencies. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

RECEIPT FOR DELIVERY: As applicable, the contractor must furnish their own receipts for deliveries. 

These receipts must include the GPO jacket number; total quantity delivered number of cartons, and quantity per 

carton; date delivery made; and signature of the Government agent accepting delivery. The original copies of 

these receipts must accompany the contractor's voucher for payment. 

DISTRIBUTION: Deliver F.O.B. Destination. Deliver to destinations by traceable means. All expenses 

incidental to picking up and returning materials, proofs, and random copies must be borne by the contractor. 

Deliver 1 pad (on or before July 31) to: U.S Census Bureau, Census Headquarters, Remote Delivery Facility 

(RDF), 4600 Silver Hill Road, Suitland, MD 20746 

Deliver 4,227,412 Pads (in the quantities and dates per SCHEDULE) to: U.S Census Bureau, NPC (Decennial 

Logistics), 100 Logistics Avenue, Jeffersonville, IN 47130; Receiving (Phone number 812-218-2012). 
Page 7 of 7 Jacket No. 640-919

SHIPMENT(S): Shipment(s) will be made f.o.b. destination from: City _______________________, 

State________. 

Bid Price: $_____________________________Additional Rate: $_____________ per ________. 

DISCOUNTS: Discount is offered for payment as follows: __________ Percent, _________calendar 

days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by 

the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each 

item, delivered at the designated points(s), in exact accordance with specifications. 

Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________ 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms - Publication 310.2. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

_________________________________________ ________________________________ 

(Company Name) (GPO Contractor’s Code) 

___________________________________________________________________________________ 

(Street Address, City, State and Zip Code) 

__________________________________________ _________________________________ 

(Printed Name and Title) (Telephone number) 

__________________________________________ _________________________________ 

(Signature) (Date) 

_________________________________________ ________________________________ 

(E-Mail) (Facsimile Number) 

************************************************************************************ 

THIS SECTION FOR GPO USE ONLY 

Contracting Officer Review __________Date ___________Certifier ______________Date 

 (initials) (initials)