Jacket: 746-935

Title: GS 20-052 Desk Memo Planner

Agency: DLA/U.S. Air Force Recruiting

Bid Opening: March 13, 2020 at 1 p.m. CDT

Bid Terms Discounted Total

$194,491.00 2.0% 20 days $190,601.18

$205,555.00 5.0% 20 days $195,277.25

$212,015.08 0.5% 20 days $210,955.00

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** Monarch Litho Inc.

Contractor Name

Las Vegas Color Graphics, Inc.

Advantage Mailing - Los Angeles

** = Awarded
Specifications by JH Jacket 746-935

Page 1 of 19 USAF (3910-EJ) Req. 0-20013EJ

Reviewed by EBR 

 

BID OPENING: March 13, 2020.

BIDS SHALL BE PUBLICLY OPENED AT 1:00 P.M., PREVAILING DALLAS, TX TIME.

ISSUE DATE: March 10, 2020

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS, CALL JIM HUNT AT 

(214) 767-0451, EXT. 5. NO COLLECT CALLS.

SPECIFICATIONS

U.S. Government Publishing Office (GPO)

Dallas Regional Office

1100 Commerce Street

Room 731

Dallas, TX 75242

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

PRODUCT: This specification is for proofing, printing, binding and delivery of desktop memo planners.

TITLE: GS 20-052 Desk Memo Planner

QUALITY LEVEL: II Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev. 09-

19)) applies.

QUANTITY: 110,100 planners plus 50 Q.A.R.Cs

TRIM SIZE: 22 x 17"

PAGES: 13 text leaves and cardboard backer

DESCRIPTION: 13 text leaves print face only in 4-color process plus Pantone 287 consisting of type, illustrations, 

color halftones, an agency seal, charts, screens, gradients and solids with reverse type and line matter. Planner 

consist of a title page (year at a glance) and 12 leaves (August 2020 to July 2021).

GOVERNMENT TO FURNISH: Adobe InDesign document files with links and fonts included plus an Adobe 

Acrobat PDF file (as a visual) will be sent to the contractor after award on a CD or DVD, or uploaded to the 

contractor’s secure SFTP site. Fonts are embedded as subsets. Purchase Order, carton label and pallet guidelines 

will be emailed to the contractor after award. 

ELECTRONIC MEDIA:

- PLATFORM: Macintosh Version 10.11.1.

- COLOR: CMYK plus Pantone 287.

- FONTS: Provided 
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- OUTPUT: 175 minimum line screen.

ADDITIONAL INFORMATION:

- Contractor must have the ability to edit PDF files (when furnished by the Government) or native files.

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes 

to convert files to a different format, the final output must be of the same or higher quality and at no additional cost 

to the Government.

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract.

- Identification markings such as register marks, commercial identification marks of any kind, etc., except form 

number and revision date, carried in the electronic files, must not print on the finished product.

- Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage or data 

corruption that might interfere with proper file image processing must be reported to your contract administrator.

- The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files 

and make all changes to the copy. 

- Upon completion of this order, the contractor must furnish final production native application files (digital 

deliverable) and one "press quality" PDF file with the furnished media. Storage media must be MAC/PC compatible. 

The digital deliverables must be an exact representation of the final product and shall be returned on the same type 

of storage media as was originally furnished. The Government will not accept, as digital deliverables, PostScript 

files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those 

supplied, unless specified by the Government.

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September 

2019. 

BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification Standards, No. 13, dated 

September 2019. Prospective bidders should carefully read this publication as the applicable standards within 

become an integral part of this contract. The document is posted at https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards along with a list of major revisions.

TEXT: JCP Code* A60, Uncoated White Text, Basis Size 25 X 38" Basis Weight 80

BACKER: JCP Code* R20, Newsboard, Basis Size 26 X 38" Basis Weight 100

INK: CMYK plus Pantone 287

If lithographic ink is used in the performance of this contract, the ink shall contain not less than the following 

percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) heat-set ink, 

10 percent. High quality color process printing on high-speed heat-set presses is excepted when slow drying time 

significantly increases production costs.

MARGINS:

All text pages have full bleeds, all edges. Bleeds are included in the native/PDF files provided.

PROOFS:

Deliver the following proofs to the department on or before March 20, 2020. Contractor MUST return ALL 

Government furnished material with the proofs. 

Contractor is responsible for all costs incurred in the delivery and pickup of proofs. All proofs will be withheld not 

longer than TWO (2) workdays from date of receipt by the Government** to date proofs are MADE AVAILABLE

FOR PICKUP by the contractor. It is the responsibility of the CONTRACTOR to make the necessary pickup 
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arrangements when notified that the reviewed proofs are available. If an overnight delivery carrier (i.e. UPS or Fed 

Ex) is to be used, contractor MUST include a fully completed return airbill (prepaid by the contractor) with the 

delivered proofs. 

**NOTE: The date of receipt by the Government is NOT considered the first workday.

Two (2) sets of digital color content proofs. Direct to plate must be used to produce the final product with a minimum 

of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be used to 

produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and 

back, trimmed and folded to the finished size of the product. 

Two (2) sets of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides an 

option for high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), and 

meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future 

amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. 

Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain 

the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control Strip 2009 or 

2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These 

proofs must contain all elements, be in press configuration and indicate margins. Proofs will be used for 

color match on press. Direct to plate must be used to produce the final product with a minimum of 2400 

x 2400 dpi. 

PAPER SAMPLES: At the same time as submission of the proofs, submit a minimum of two (2) 8-1/2 x 11” blank 

sheets of the actual paper to be used in the production of the contract requirements. This does not include the backer 

material. Each sample must be of the kind and quality required by the specifications. The Government will rely on 

the samples only as a reference to the general appearance of the stock that will be provided by the contractor in 

conformance to the specifications. The Government assumes no contractual obligation to perform any inspection 

and test for the benefit of the contractor. The Government's failure to inspect and accept or reject the paper samples 

shall not relieve the contractor from responsibility, nor impose liability on the Government, for nonconforming 

paper. The contractor must not print prior to receipt of approval of paper samples from customer and/or GPO.

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications. 

All proofs and paper samples must be delivered, inside delivery required, by the date specified above to:

HQAFRS/RSMA

Attn: Desiree Palacios (210-565-0508)

550 D. Street West, Room 142

Randolph AFB, TX 78150-4527

-----------------------------------------2 sets of both proof types and paper samples.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT"
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CONTRACTOR TO FURNISH: All other materials and operation necessary to fulfill the contract requirements, 

including secure file transfer protocol (FTP) capability, and any necessary conversion program to utilize 

Government furnished files.

BINDING: Planner pages are to be collated in proper month order with the year at a glance cover on top, then 

placed on .020" chipboard and padded with fiber reinforced clear or white padded compound along the top 22" 

dimension. The padding must be of sufficient strength to withstand 12 months of storage and normal handling. The 

pads must be trimmed square, even on all edges and jogged flush to the top before padding.

PACKING: Bundle and pack in units of 25. Pack all orders into shipping containers. Pack the quantity indicated 

on the print order into each shipping container. Each shipping container must not exceed 40 pounds when fully 

packed unless otherwise directed.

Pallets are required. 

The contractor shall furnish all packing materials and shipping containers and pack in such a manner as to 

provide protection against all the normal hazards of cross-country transportation and warehouse storage. 

Shipping containers must have a minimum bursting strength of 275 lbs. per square inch and must not exceed 

34 lbs. after being filled.

Shipping containersmust be packed tightly (add stuffingwhen necessary) andcontents to be in firm contact

top and bottom of the container to prevent shifting and crushing in shipping and storage operations. New

paperboard or corrugated pads will be inserted at top and bottom of each container to protect contents. 

Containers will be sealed with a water resistant adhesive applied to the full area of contact between flaps.

The preferred method of sealing cartons. However, a combination of securely stitching the bottom set of 

flaps and sealing the tope set with a water resistant adhesive is permissible. When this method is used, 

stitching will be done with steel staples or stitching wire not less than 0.017 inchesthick and 0.098 inches

wide. The staples wire must be treated with a coating or plating such as enamel or copper wash which is 

not readily removable stapling or stitching or in shipping and storage operations. Containers are to be 

reinforced with 3-inch wide directional-gummed tape. Use two strips - one each over the top and bottom 

center seams of the carton with ends extending over the carton end-not less than 2-1/2 inches in length. 

Label each carton with the project number, quantity, and short title.

LABELING AND MARKING: An inner carton label must be placed within each shrink-wrapped package. The 

inner carton label must be clearly visible.

IMPORTANT NOTE: Contractor to apply Carton Labels to ALL containers. Labels will be e-mailed upon award.

NOTE: All shipping containers require a container label. Complete a copy of the enclosed packing and shipping 

labels (see sample on page 10) and affix one to each shipping container where it will be visible if shipped on a 

pallet.

SCHEDULE:

Purchase Order and Government furnished material will be available for pick up from the U.S. Government 

Publishing Office, Dallas Regional Office, 1100 Commerce Street, Room 731, Dallas, TX 75242 on or before 

March 17, 2020. 

Deliver all proofs on or before March 20, 2020.

Deliver 50 planners on or before April 08, 2020.

Deliver the balance of planners on or before April 10, 2020.
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NOTE: Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail to 

Desire Palacios (desiree.palacios.1@aus.af.mil) and Jim Hunt (jhunt@gpo.gov). The subject line of this message 

shall be "Distribution Notice for Jacket 746-935, Req 0-20013EJ". The notice must provide all applicable tracking 

numbers, shipping method, and title. Contractor must be able to provide copies of all delivery, mailing, and shipping 

receipts upon agency request.

DISRIBUTION: F.O.B. Destination. Inside delivery required for all shipments.

Deliver 110,100 copies via traceable means to 43 nationwide locations. See Distribution List on pages 11-19. 

Include all costs in bid.

U.S. Government Publishing Office

1100 Commerce Street, Suite 731

Dallas, TX 75242

-------------------------------1 planner as inspection sample. M/F: Sample/J746-935/jh.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into 50 equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as directed 

using GPO Form 917-Certificate of Selection of Random Copies. The random copies constitute a part of the total 

quantity ordered, and no additional charge will be allowed.

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies, Blue Label) that must be printed on blue paper and affixed to each affected container. 

The container and its contents shall be recorded separately on all shipping documents and sent in accordance with 

the distribution list to Hines, IL 60141.

A copy of the purchase order and a signed Certificate of Selection of Random Copies, must be included.

QUALITY ASSURANCE RANDOM COPIES (50 copies): 

The contractor will be required to complete a "Certificate of Selection" furnished by GPO certifying that the copies 

were selected as directed. Business Reply Mail labels will be furnished for mailing the QARC copies. The copies 

are to be mailed at the same time as the first scheduled shipment. A copy of the Purchase Order must be furnished 

along with the QARC's and Certificate of Selection. A U.S. Postal Service approved Certificate of Mailing, 

identified by Jacket, must be furnished with billing as evidence of mailing.

QUALITY ASSURANCE THROUGH ATTRIBUTES:

The bidder agrees that any contract resulting from bidder’s offer under these specifications shall be subject to the 

terms and conditions of GPO Pub. 310.1 “Quality Assurance Through Attributes – Contract Terms” in effect on the 

date of issuance of the invitation for bid. GPO Pub 310.1 is available without charge from: U.S. Government 

Publishing Office, Dallas Regional Office, 1100 Commerce Street, Room 731, Dallas, TX 75242.

LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

 (a) Printing (page related) Attributes – Level II

 (b) Finishing (item related) Attributes – Level II

Inspection Levels (from ANSI/ASQC Z1.4):

 (a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard
Page 6 of 19 Jacket 746-935

P-7. Type Quality and Uniformity Approved Proofs

P-8. Halftone Match (Single and Double Impression) Approved Proofs

P-9. Solid or Screen Tints Color Match Pantone Matching System

P10. Process Color Match Approved Proofs

*In the event that the Specified Standard is waived, the Alternate Standard will serve as its replacement.

OFFERS: Offers must include the cost of all materials and operations for each item listed in accordance with these 

specifications. In addition to a price for the quantity called for in these specifications, a price must also be submitted 

for each additional 1,000 printed copies at the same time as the initial order. The price for additional quantities must 

be exclusive of all basic or preliminary costs. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242. Facsimile bids in response 

to this solicitation are permitted. Facsimile bids may be submitted directly to Fax No. (214) 767-4101. The jacket 

number and bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of 

GPO Contract Terms, GPO Publication 310.2, as revised January 2018. Hand delivered bids are to be taken to: U.S. 

Government Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242, between the hours of 8:00 

a.m. and 4:00 p.m., prevailing Dallas, TX time, Monday through Friday. Contractor is to follow the instructions in 

the bid submission/opening area. If further instruction or assistance is required, call (214) 767-0451, Ext 5.

NOTE: Bidders are to fill out, sign/initial, and return “CONTRACTOR’S BID” section (pages 8 and 9). 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
Page 7 of 19 Jacket 746-935

COMPLIANCE REPORTING: Contractors are to report information regarding each order for compliance 

reporting purposes and include date of delivery (or shipment if applicable) for delivery schedules in accordance 

with the contract requirements by faxing to COMPLIANCE at efaxdallas@gpo.gov or at 800-865-5193. Personnel 

receiving the fax will be unable to respond to questions of a technical nature.
Page 8 of 19 Jacket 746-935

CONTRACTOR NAME: _____________________________________________________________________

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

Contractor’s Bid Amount: ____________________________

Additional Rate: ____________________ Per _____________

____________________

 (Contractor’s Initials)

COMPLETE AND SUBMIT THIS PAGE WITH BID
Page 9 of 19 Jacket 746-935

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages of “CONTRACTOR’S BID” section including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

*******************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________

(Initials) (Initials)

COMPLETE AND SUBMIT THIS PAGE WITH BID
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