Program 2393-S Term Date of Award thru March 31, 2017 plus up to 4 optional years Page 1 of 2

TITLE: 'DECISIONS' and 'SEA COMPASS' Magazines

Alcom Printing Grafikshop Corp Graphic Visions McDonald & Eudy 

ITEM NO. DESCRIPTION BASIS OF 370-03367 420-31784 190-38407 190-56520 I. PRINTING AND BINDING: AWARD UNIT RATECOST UNIT RATECOST UNIT RATECOST UNIT RATECOST 

 (a) Text: Printing in four-color process, including binding: (1) Makeready and/or Setup ...................... Per page ..... 144 45.00 6,480.00 30.00 4,320.00 44.00 6,336.00 30.00 4,3

 (2) Running ................................ Per 1,000 Copies ..... 767 5.00 3,835.00 29.00 22,243.00 12.00 9,204.00 9.83 7,5 (b) Complete Cover: Printing in 4/c including varnish: (1) Makeready and/or Setup ............ Complete Cover ..... 4 325.00 1,300.00 120.00 480.00 215.00 860.00 590.00 2,3 (2) Running ................................ Per 1,000 Copies ..... 22 45.00 990.00 87.00 1,914.00 90.00 1,980.00 110.00 2,4II. PACKING AND DISTRIBUTION: 1. Bulk shipments (other than by mail): (a) Packing & sealing shipping containers per container 28 1.50 42.00 5.00 140.00 3.00 84.00 2.50  2. Mailing - including affixing preaddressed mailing labels: (a) Single and multiple copies in kraft envelope

up to 200 leaves) ........................... per envelope..... 48 0.40 19.20 3.00 144.00 2.00 96.00 1.50 

 (b) Multiple copies over 200 leaves, up to 12lbs.,

in cushioned shipping bags, or wrapped in shipping bundles (max. gross wt. 14 lbs.) ... per bag/bundle 44 1.35 59.40 4.00 176.00 3.00 132.00 2.50 1CONTRACTOR TOTALS $12,725.60 $29,417.00 $18,692.00 $16,89DISCOUNT 5.00% $636.28 1.00% $294.17 2.00% $373.84 1.00% $16

DISCOUNTED TOTALS $12,089.32 $29,122.83 $18,318.16 $16,72

AWARD

Peake Delancey Printers Production Press S&S Graphics Taylor/Schmidt Printing 

ITEM NO. DESCRIPTION BASIS OF 190-67613 120-71652 190-77299 220-78600 I. PRINTING AND BINDING: AWARD UNIT RATECOST UNIT RATECOST UNIT RATECOST UNIT RATECOST 

 (a) Text: Printing in four-color process, including binding: (1) Makeready and/or Setup ...................... Per page ..... 144 49.00 7,056.00 34.00 4,896.00 58.62 8,441.28 191.15 27,5

 (2) Running ................................ Per 1,000 Copies ..... 767 11.75 9,012.25 18.39 14,105.13 14.21 10,899.07 10.73 8,2 (b) Complete Cover: Printing in 4/c including varnish: (1) Makeready and/or Setup ............ Complete Cover ..... 4 495.00 1,980.00 145.00 580.00 1,521.75 6,087.00 1,262.07 5,0

 (2) Running ................................ Per 1,000 Copies ..... 22 92.50 2,035.00 159.00 3,498.00 143.27 3,151.94 66.92 1,4II. PACKING AND DISTRIBUTION: 1. Bulk shipments (other than by mail): (a) Packing & sealing shipping containers per container 28 2.50 70.00 4.29 120.12 1.15 32.20 12.00 3 2. Mailing - including affixing preaddressed mailing labels: (a) Single and multiple copies in kraft envelope

up to 200 leaves) ........................... per envelope..... 48 5.75 276.00 3.99 191.52 1.50 72.00 10.00 4

 (b) Multiple copies over 200 leaves, up to 12lbs.,

in cushioned shipping bags, or wrapped in shipping bundles (max. gross wt. 14 lbs.) ... per bag/bundle 44 7.25 319.00 4.41 194.04 2.25 99.00 15.00 6CONTRACTOR TOTALS $20,748.25 $23,584.81 $28,782.49 $43,75DISCOUNT 5.00% $1,037.41 5.00% $1,179.24 5.00% $1,439.12 1.00% $43

DISCOUNTED TOTALS $19,710.84 $22,405.57 $27,343.37 $43,31Abstracted by: Richard GilbertReviewed By: 
Program 2393-S Page 1 of 14 

Specifications by RW 

Reviewed by RG 

U.S. GOVERNMENT PUBLISHING OFFICE 

Virginia Beach, VA 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

“Decisions” and “Sea Compass” Magazines 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

DLA Document Services 

Norfolk, VA 

 

Single Award 

CONTRACT TERM: The term of this contract is for the period beginning Date of Award and ending March 31, 

2017, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 2:00 p.m., prevailing Eastern Standard Time, on April 4, 2016. 

BID SUBMISSION: Submit bid to: U.S. Government Publishing Office, 291 Independence Blvd., Ste. 401, Virginia 

Beach, VA 23462. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted 

directly to the GPRO Virginia Beach, Fax No. (757) 490-7950. The Program Number and bid opening date must be 

specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 

310.2, as revised June 2001. NOTE: FAXED BIDS RECEIVED AFTER 2:00 P.M. ON THE BID OPENING 

DATE SPECIFIED ABOVE WILL NOT BE CONSIDERED FOR AWARD. 

Do NOT fax double sets or extra copies of forms that have not been requested; only the pages in SECTION 4 of these 

specifications, with all of the information completed as requested. 

BIDDERS, PLEASE NOTE: These are new specifications, no previous abstract to review. 

For information of a technical nature, call Richard Gilbert (757) 490-7944 (no collect calls). 
“Decisions” and “Sea Compass” Magazines Page 2 of 14 

2393-S (04/17) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to GPO 

Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)) and Quality Assurance Through 

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO PUBLICATION 310.2 IS AVAILABLE ON GPO WEB SITE AT 

http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO PUBLICATION 310.1 IS AVAILABLE ON GPO WEB SITE AT 

http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also cancels and 

supersedes any other disputes language currently included in existing contractual actions. 

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract this 

operation will be declared not responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III. 

(b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs 

 

P-8. Halftone Match (Single and Double Impression) O.K. Proofs 

P-10. Process Color Match O.K. Proofs 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 
“Decisions” and “Sea Compass” Magazines Page 3 of 14 

2393-S (04/17) 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through March 31, 2017, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending June December 30, 2015, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual “print order” for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through March 31, 2017, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued”, for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise 

furnished to the contractor in conformance with the schedule. 
“Decisions” and “Sea Compass” Magazines Page 4 of 14 

2393-S (04/17) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

ESTIMATING PRINT ORDERS: All print orders will contain a ‘Do Not Exceed’ dollar figure. The contractor 

must supply an estimate on all print orders. This estimate is to be all inclusive, i.e. printing, postage (where 

applicable), etc. If the estimated cost is within $2,000.00 of the DNE cost the contractor should contact GPO and 

HOLD processing that order until further notice. If the estimated cost is below the $2,000.00 threshold the 

contractor can proceed with the order, but will still need to provide GPO with that estimate. Any print orders put 

on hold will have the delivery dates adjusted accordingly. 

PAYMENT: Contractor to submit billing invoices to: U.S. Government Printing Office, Office of Financial 

Management, Attn: Comptroller, Stop: FMCE, Washington, DC 20401. (NOTE: GPO offers a Contractor Fax 

Billing System. Please visit the GPO website for more information.) 

 
“Decisions” and “Sea Compass” Magazines Page 5 of 14 

2393-S (04/17) 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of two (2) different saddle-stitched publications requiring such 

operations as electronic prepress, offset printing (in four-color process), binding, packing, and distribution. 

TITLES: “Decisions” and “Sea Compass” Magazines. 

FREQUENCY OF ORDERS: 

Decisions: Bi-annual (2 issues a year). 

Sea Compass: Bi-annual (2 issues a year). 

QUANTITY: 

Decisions: Approximately 5,000 to 6,500 copies per order. 

Sea Compass: Approximately 4,300 to 5,500 copies per order. 

NUMBER OF PAGES: Approximately 24 to 36 pages (plus covers) per order. 

TRIM SIZE: 8-1/2 x 11”. 

GOVERNMENT TO FURNISH: 

Electronic media will be furnished as follows: 

 Platform: InDesign. 

 Storage Media: CD-ROM. 

 Software: Adobe InDesign, Photoshop, Illustrator, and/or Acrobat (current or near current versions). 

 All platform system and software upgrades (for specified applications) which may occur during the 

term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished/embedded. 

 Contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately after 

completion of the contract. 

 Additional 

 Information: Files will be furnished in native application and/or PDF formats. 

 All illustrations will be furnished in place in the electronic files. 

 Files provide for bleeds. 

 CMYK will be used for color identification. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

Mailing addresses will be furnished as an Excel file. NOTE: The contractor is responsible for printing the actual 

mailing labels, and also responsible for performing a visual inspection of the labels prior to using them. 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 
“Decisions” and “Sea Compass” Magazines Page 6 of 14 

2393-S (04/17) 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on the finished product. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the Technical 

Contact on the Desktop Publishing Form, GPO 952. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

All halftones are to be 175-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished. The Government will not 

accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any 

proprietary file formats other than those supplied, unless specified by the Government. (The Government will accept 

Adobe Acrobat Portable Document Format (PDF) files as digital deliverables when furnished by the Government.) 

PROOFS: 

NOTE: Contractor must supply a proof sign-off sheet and return airbill. Contractor must also include a reminder to 

the ordering agency that proofs cannot be withheld longer than two (2) workdays from their receipt at the ordering 

agency until they are made available for pickup, in accordance with the schedule specified herein. 

One (1) set of digital color content proofs for of all text and cover pages. Direct to plate must be used to produce the 

final product with a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed and folded to the finished size of the product, as applicable. 

ANDOne (1) set of set of digital one-piece composite laminated halftone proofs on the actual production stock (Kodak 

Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi. 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. 

Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” 

solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if 

applicable). These areas must be repeated consecutively across the sheet. Proofs must show dot structure. 

ORIn lieu of digital one-piece laminated proofs, at contractor’s option, one (1) set of inkjet proofs that are G7 profiled 

and use pigment-based inks may be submitted. A proofing RIP that provides an option for high quality color matching 

such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 

12647-7 standard for Graphic Technology (as of 3/19/09, and future amendments) must be utilized. Output must be a 

minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following color 

control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 (2009 or later). 
“Decisions” and “Sea Compass” Magazines Page 7 of 14 

2393-S (04/17) 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All text paper used in each copy must be of a uniform shade. 

All cover paper must have the grain parallel to the spine. 

Text: White Litho (Gloss) Coated Book, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A180. 

Covers: White Litho (Gloss) Coated Cover, basis weight: 70 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L10. 

PRINTING: Cover and text pages print head-to-head in four-color process. Pages throughout bleed on one or more 

sides. 

Facing pages may print to and must align across the bind. 

Flood coat the entire surface of Covers 1 and 4 with a clear, non-yellowing varnish (not an aqueous) to prevent 

scratching and smearing. 

NOTE: Orders must be printed Offset on a press capable of printing four colors in a single pass through the press 

(minimum four printing units). 

MARGINS: Margins will be as indicated on the print order or furnished electronic copy. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not 

be allowed. 

PACKING: 

Bulk Shipments: 

Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

Mailed Shipments: 

Insert multiple copies (up to 200 leaves) into kraft envelopes. (Single copies do not need to be in envelopes) 

Quantities over 200 leaves, 12 pounds, must be inserted into cushioned shipping bags or shipping containers, or 

wrapped in shipping bundles (maximum gross weight 14 pounds). 
“Decisions” and “Sea Compass” Magazines Page 8 of 14 

2393-S (04/17) 

LABELING AND MARKING (Package and/or Container label): 

Bulk Shipments: Reproduce shipping container label from furnished repro, fill in appropriate blanks and attach to 

shipping containers. 

Mailed Shipments: Address labels and postage for single copies of both titles may be applied directly to the back 

cover of the magazine. Quantity shipments of both titles ship in firm packs with postage and address labels affixed to 

each pack. 

All shipments must be clearly marked to reflect full title, volume, issue, date, jacket number, and print order number. 

All shipments must also be clearly marked to indicate the total number of bags/bundles/containers in the shipment 

(e.g., 1 of 3; 2 of 3; 3 of 3). 

NOTE: A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order 

numbers, must be furnished with billing invoice as evidence for mailing. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents and sent to Naval Safety Center, Attn: Evelyn Odango, see “Shipping”. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to U.S. Government Printing Office, 

Financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing the 

invoice. 

DISTRIBUTION: 

Mailing: 

Mail f.o.b. contractor’s city to both domestic (nationwide) and foreign destinations. 

Complete addresses and quantities will be furnished with the print orders. 

For both magazines, all domestic and foreign mailing shall be reimbursable, mailed as presort standard. Contractor is 

required to apply the appropriate postage to each mailing. Contractor will be reimbursed for postage by submitting a 

properly completed postal service form (or equivalent) with billing invoice for payment. (Contractor must furnish a 

copy of mailing receipts to: USGPO, Attn: Richard Gilbert, 291 Independence Boulevard, Suite 401, Virginia Beach, 

VA 23462. 
“Decisions” and “Sea Compass” Magazines Page 9 of 14 

2393-S (04/17) 

Orders which result in mailings of less than 200 pieces or less than 50 pounds will require the contractor to apply the 

appropriate postage to each mailing. Contractor will be reimbursed for postage by submitting a properly completed 

Postal Service Certificate of Mailing with the billing invoice. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail” 

or “International Mail”, as applicable. 

Shipping: 

Deliver f.o.b. destination as follows: 

Deliver proofs, GFM, Blue Label copies, and 100 advance copies to: 

Naval Safety Center 

Media and Public Affairs Department 

375 A Street, Building SP-91 

Norfolk, VA 23511-4399 

Attn: Evelyn Odango (Code 70) 

757-444-3520, x7220 

Deliver one sample to: 

GPO 

291 Independence Blvd., Ste. 401 

Virginia Beach, VA 23462 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order mails/ships) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 2393-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, mailing/shipping methods, and title of product. Contractor must be able to provide copies of all 

mailing/shipping receipts upon agency request. 

For each order, the contractor is to inform the GPO RPPO Virginia Beach of the mailing/shipment status. Contact 

Richard Gilbert by phone (757) 490-7944; or by fax (757) 490-7950. NO COLLECT CALLS. 

Upon completion of each order, the contractor must return all furnished materials, along with digital deliverables, 

together with one (1) printed sample of each job to Naval Safety Center, Attn: John Mahoney, see address in 

“SCHEDULE” These materials must be packaged, properly labeled, and delivered separate from the job. The 

contractor must be able to produce a signed receipt for these materials at any time during the term of the contract. 

All expenses incidental to the pickup and return of furnished materials, submitting proofs, and furnishing sample 

copies, must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Furnished material and proofs must be picked up from and delivered to: Naval Safety Center 

Media and Public Affairs Department 

375 A Street, Building SP-91 

Norfolk, VA 23511-4399 

Attn: Evelyn Odango (Code 70) 

757-444-3520, x7220 

Furnished electronic media and visual(s) must be returned with proofs. 
“Decisions” and “Sea Compass” Magazines Page 10 of 14 

2393-S (04/17) 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 

 Contractor must submit all required proofs not later than 10:00 a.m. on the 5th workday after furnished 

material is made available for pickup. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. (The first workday after receipt of proofs at the ordering agency is day one (1) of 

the hold time.) 

 Contractor must complete production and distribution within seven (7) workdays of receipt of an “O.K. to 

Print” on proofs. 

The ship/deliver date indicated on the print order is the date products ordered for shipping f.o.b. destination must be 

delivered to the destination(s) specified and the date products ordered for mailing f.o.b. contractor’s city must be 

delivered to the U.S. Postal Service. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

 

 
“Decisions” and “Sea Compass” Magazines Page 11 of 14 

2393-S (04/17) 

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. (a) 144 767 

 (b) 4 22 

II. 1. (a) 28 

 2. (a) 48 

 (b) 44 
“Decisions” and “Sea Compass” Magazines Page 12 of 14 

2393-S (04/17) 

THIS PAGE IS INTENTIONALLY BLANK. 
“Decisions” and “Sea Compass” Magazines Page 13 of 14 

2393-S (04/17) 

SECTION 4.- SCHEDULE OF PRICES

Bids offered are f.o.b. contractor's city for all mailing and f.o.b. destination for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and stock/paper) for the printing and binding of the products listed in accordance 

with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

 (l) (2) 

(a) Text: Printing in four-color process, 

including binding .............................................................. per page ...... $___________ $___________ 

(b) Complete Cover: Printing in four-color process, 

including varnishing and binding .................... per complete cover ...... $___________ $___________ 

____________ 

(Initials) 
“Decisions” and “Sea Compass” Magazines Page 14 of 14 

2393-S (04/17) 

II. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of packing; kraft envelopes, shipping bags, shipping bundles, and shipping containers; all necessary wrapping and 

packing materials; labeling and marking and complete distribution, in accordance with these specifications. 

1. Bulk shipments (other than by mail): 

(a) Packing and sealing shipping containers ............................................ per container ...... $___________ 

2. Mailing - including affixing preaddressed mailing labels: 

 

(a) Multiple copies in kraft envelope 

 (up to 200 leaves) ................................................................................. per envelope ...... $___________ 

(b) Multiple copies over 200 leaves, 

 up to 12 pounds, in cushioned shipping bags/shipping 

 containers, or wrapped in shipping bundles (maximum gross 

 weight 14 pounds) ...................................................... per bag, container, or bundle ...... $___________ 

LOCATION OF POST OFFICE: All mailing will be made from the ___________________________________ 

Post Office located at Street Address _____________________________________________________________, 

City ____________________________, State __________________, Zip Code____________________________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4.-SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 __________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 __________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)