Specifications by SG Jacket 420-985 

Page 1 of 7 Social Security Administration

Reviewed by RM Requisition 

2-00177 

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on 

February 17, 2023 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the 

COVID-19 pandemic, this will NOT be a public bid opening. 

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. 

Based on this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other 

method of bid submission will be accepted at this time. 

The Jacket Number 420-985 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be 

considered for award. 

For information regarding the solicitation requirements prior to award please email at sgaumer@gpo.gov. 

For contract administration after award, contact APS DC at 202-512-0046. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not 

limited to, the following: 

1. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

2. The vendor’s email provider may have different size limitations for sending e-mail, however 

vendors are advised not to exceed GPO’s stated limit. The bidder’s email provider may have 

different size limitations for sending email; however, bidders are advised not to exceed GPO’s 

stated limit. 

3. Illegibility of bid.

4. When the email bid is received by GPO it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the e-mailed bid prior to bid opening. 

GPO will use the prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp for bid receipt at the specified 

location. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality 

Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 

1979 (revised 9-19)). 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap-rev-09-19.pdf. 

SUBCONTRACTING: The predominant production function shall be either the printing of the envelopes 

or the construction of the envelopes. The predominant production function for printing contractors shall be 

printing the envelopes, and the predominant production function for envelope contractors shall be the 

construction of the envelopes. Bidders who must subcontract both the printing and construction operations 

will be declared non-responsible.

NOTE: Any operations or functions that will be subcontracted for the performance of this contract must 

be disclosed prior to award. As part of the responsibility, the Government may evaluate the capability of 

any subcontractor(s) to be utilized in the performance of this contract. 
Page 2 of 7 Jacket 420-985

POSTAWARD CONFERENCE: Unless waived by the contracting Officer, in order to insure that the 

prospective contractor fully understands the total requirements of the job as indicated in these specifications, 

the specifications will be reviewed by Government representatives with the contractor's representatives via 

teleconference after award.

PRODUCT: 9-1/2 x 6-1/8 Window Envelope w/ Security Tint

TITLE: Envelope Reprints: 20023; 20038; and 20043/552-S

FORM No.: Item 1: ENV-00033

 Item 2: ENV-00044

 Item 3: ENV-00036

QUANTITY: Item 1: 3,500,010 Window Envelopes

 Item 2: 5,010 Window Envelopes

 Item 3: 340,010 Window Envelopes

 Total: 3,845,030

TRIM SIZE: 6-1/8 x 9-1/2 (Constructed)

PAGES: 2 (Before Construction)

GOVERNMENT TO FURNISH (GFM): Receive via email;

One (1) Purchase order.

Three (3) PDF files. One (1) PDF file for each item

Item 1: Contractor will print in black ink capital letters. Print incomplete corner card as follows:

“SOCIAL SECURITY ADMINISTRATION”

Leave 3⁄4” space below corner card address, and then print a line.

Under the line, print the words, “OFFICIAL BUSINESS”. UNBOLD

The front logo location is .16” from the left fold line of the envelope to the leftmost edge of the logo and 

.37” from the top fold line to the topmost edge of the logo.

The logo and tagline are located on the back flap of the envelope, centered horizontally and vertically.

GPO Form 917 (Certificate of Selection).

GPO Form 2678 (departmental random copies-blue label).

Contractor can download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from

gpo.gov, fill in appropriate blanks, and attach to shipping containers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

“GOVERNMENT TO FURNISH,” necessary to produce the product(s) in accordance with these 

specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check 

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction 

image. Any errors, media damage, or data corruption that might interfere with proper file image processing 

must be reported to the contract administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as 
Page 3 of 7 Jacket 420-985 

necessary to meet the assigned quality level. 

PROOFS: E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO 

RECEIVING AN "OK TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit 

one “Press Quality” PDF “soft” proof (for content only) using the same Raster Image Processor (RIP) that 

will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, 

and color breaks. Proof will not be used for color match. Proofs must show envelope flap and window 

position. 

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the 

Agency at matthew.thomas@ssa.gov. Contractor must call GPO Contract Compliance Section at (202) 512-

0520 immediately upon E-Mailing proofs and immediately upon receiving the returned proofs (or OK EMail) back from the Department. Proofs will be withheld not more than (2) workdays from receipt at the 

Department to receipt in the contractor's plant.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification 

Standards No. 13” dated September 2019. https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_13.pdf

JCP Code* V15, White Kraft Envelope, Basis Size 17 X 22", 24 lbs.

All the requirements of these specifications apply equally to all items unless otherwise indicated herein.

DIGITAL PRINTING IS NOT ACCEPTABLE. 

PRINTING: 

Item 1: Print face only (before construction) in Black ink, consisting of 2 lines of type, one rule and 

agency logo in the upper left corner along the 9-1/2" side and 2 lines of type, one rule and agency logo on 

the flap side centered on the 9-1/2” side printing head to head. 

Item 2: Print face only (before construction) in Black ink, consisting of 5 lines of type, one rule and 

agency logo in the upper left corner along the 9-1/2" side and 2 lines of type, one rule and agency logo on 

the flap side centered on the 9-1/2” side printing head to head. 

Item 3: Print face only (before construction) in Black ink, consisting of 4 lines of type, one rule and 

agency logo in the upper left corner along the 9-1/2" side and 2 lines of type, one rule and agency logo on 

the flap side centered on the 9-1/2” side printing head to head. 

SECURITY FEATURE: Print or tint envelope on the inside (back before construction) in Black, lining 

not acceptable. Contractor may use his own design but must guarantee that the product will ensure 

complete opacity and prevent show through of any material contained therein. 

CONSTRUCTION: Open side, High cut diagonal seams, with gummed flap. See below for flap size. 

Need 1/8” clearance from side to side of tapered flap. Window, size 1 1⁄2” x 4 1⁄4”, with slightly rounded 

corners located 3⁄4” from left and 2 inches from the bottom. Cover with a suitable transparent material 

securely glued to the inside. Window material must be secure and fully attached, especially along the top 

edge. 

Item 1 & Item 2 - NOTE: Flap MUST measure 2-1/2" from fold to flap at point.

Item 3 - NOTE: Flap MUST measure 2-1/4" from fold to flap at point.
Page 4 of 7 Jacket 420-985 

Envelopes must meet specifications for machine inserting on Pitney Bowes and Bell & Howell inserters.

INK: Black

MARGINS: Adequate gripper. Follow electronic file.

PACKING: Package in original boxes of 500 and suitably in cartons and shipping containers. Cannot 

exceed 40lbs.

MARK ALL CARTONS WITH THE FOLLOWING INFORMATION:

Item 1:

Job Title: Envelope Reprints: 20023; 20038; and 20043/552-S 

Req. No.: 2-00177 

Jacket No.: 420-985 

Print Order No.: 20023 

Env. No.: ENV-00033 

Quantity: __________ 

Number of Boxes: EX. Box 1 of 4, Box 2 of 4... 

Item 2: 

Job Title: Envelope Reprints: 20023; 20038; and 20043/552-S 

Req. No.: 2-00177 

Jacket No.: 420-985 

Print Order No.: 20038 

Env. No.: ENV-00044 

Quantity: __________ 

Number of Boxes: EX. Box 1 of 4, Box 2 of 4... 

Item 3: 

Job Title: Envelope Reprints: 20023; 20038; and 20043/552-S 

Req. No.: 2-00177 

Jacket No.: 420-985 

Print Order No.: 20043 

Env. No.: ENV-00036 

Quantity: __________ 

Number of Boxes: EX. Box 1 of 4, Box 2 of 4... 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications:

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level IV. 

(b) Finishing (item related) Attributes -- Level IV. 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard 

P-7. Type Quality and Uniformity Ok'd proofs/Furnished Electronic File

P-9. Solid and Screen Tint Color Match Pantone Matching System

 
Page 5 of 7 Jacket 420-985 

DISTRIBUTION: Contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to matthew.thomas@ssa.gov and cc: sgaumer@gpo.gov. The subject line of 

this message shall be “Distribution Notice for Jacket 420-985, Requisition 2-00177”. This notice must 

provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide 

copies of all delivery, mailing, and shipping receipts upon agency request. 

Deliver 3,500,000 copies of Item 1 and 340,000 copies of Item 3 (includes 200 Departmental Random 

"Blue Label" copies of each item) via traceable means to: NPC North, Ward Warehouse, 700 N. 3rd Ave., 

Altoona, PA 16601. 

Deliver 5,000 copies of Item 2 (includes 80 Departmental Random "Blue Label" copies) via traceable means to: 

PEB Warehouse, 6201 Security Blvd., Baltimore, MD, 21235. 

NOTE: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) 

must accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish 

the certificate may result in delay in processing the voucher. NOTE: Form is also available at

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf. 

Deliver 10 copies “Yellow labels” of each item via traceable means to: SSA, Attn: Matthew Thomas, 

1300 Annex Building, 6401 Security Blvd., Baltimore, MD 21235-6401. 

SCHEDULE: The Purchase Order and GFM will be available via e-mail or contractor’s FTP site after

award no later than February 22, 2023. 

F.O.B. destination, Item 1: Deliver 3,500,000 envelopes on or before 07/28/2023. Item 2: Deliver 

5,000 envelopes 20 Days after proof approval. Item3: Deliver 50,000 envelopes on or before 

03/08/2023 and the remaining 290,000 envelopes on or before 04/12/2023. 

Contractors are to report information regarding each order for compliance reporting purposes and include 

date of delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the 

contract requirements by contacting Shared Support Services Compliance Section via e-mail to 

compliance@gpo.gov or by calling (202) 512-0520 or faxing (202) 512-1364. Personnel receiving the email or call will be unable to respond to questions of a technical nature or transfer any inquiries.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in 

accordance with these specifications. In addition, a price must be submitted for each additional 1000 copies. 

The price for additional quantities must be based on a continuing run, exclusive of all basic or preliminary 

charges and will not be a factor for determination of award.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor 
Page 6 of 7 Jacket 420-985 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination 

of responsibility by the Government. 

Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 
Page 7 of 7 Jacket 420-985 

JACKET NUMBER BID PRICE: ADDITIONAL/M

Jacket 420-985: $_________________ Additional Rate: $________________ 

 

BID PRICE AFTER DISCOUNT: $______________

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the 

bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, 

delivered at the designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as 

required by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax, fill out 

and return one copy. 

Bidder 

 (Contractor Name) (GPO Contractor’s Code) 

 (Street Address) 

 (City – State – Zip Code) 

By

 (Printed Name, and Title of Person Authorized to Sign this Bid) 

 (Signature) (Date) 

 (Telephone Number) (Email Address) 

Contracting Officer Review: __________ Date: __________ Certifier: __________ Date: ____________ 

 (Initials) (Initials)
Jacket: 420-985

Title: Envelope Reprints: 20023; 20038; and 20043/552-S

Agency: Social Security Administration

Bid Opening: February 17, 2023 at 11:00am

Bid Terms Discounted Total

$121,118.45 0.0% 0 days $121,118.45

$233,393.32 0.0% 0 days $233,393.32

$234,739.08 0.0% 0 days $234,739.08

$264,268.91 0.0% 0 days $264,268.91

$326,825.00 0.0% 0 days $326,825.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

Damysus Enterprises, Inc.

Contractor Name

St. Louis Print Group

Cenveo Worldwide Limited

Printing Resources Inc.

JJ Collins Printers