Jacket: 671-700

Title: Seized Property File Folders

Agency: DHS/CBP

Bid Opening: October 17, 2019 at 2:00pm

Bid Terms Discounted Total

$309,966.88 1.0% 20 days $306,867.21

$835,022.66 5.0% 20 days $793,271.53

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

S&W Manufacturing Company

Contractor Name

Phoeniz Lithography Company
/
Program 1983-S Page 1 of 25

Specifications by SC

Reviewed by TM

U.S. GOVERNMENT PUBLISHING OFFICE

San Francisco, CA

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Forms (I-94, I-94W and I-94W English Revised)

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Homeland Security/U.S. Customs and Border Protection (CBP)

For information of a technical nature, call Ms. Scoti Cox at (707) 748-1970, ext. 2 or email scox@gpo.gov.

BID OPENING: Bids shall be publicly opened at 2:00 pm, prevailing San Francisco, CA time, on 

November 15, 2019.

BIDDERS, PLEASE NOTE:

The term of this contract beginning December 1, 2019 and ending November 30, 2020, plus up to four 

optional 12-month extension period(s) that may be added in accordance with the “option to Extend the 

Contract Term” clause of this contract.

NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, all applicable 

pages of Section 4 – SCHEDULE OF PRICES (Pages 16-19). 

*These specifications will merge Program 1983-S and Program 1983-S (Category 2) into one contract.

The previous abstracts are included.

Bids submitted to be based upon f.o.b. destination. All shipments must deliver via traceable means, 

signature required.

SECURITY: These forms are controlled items that will require accountability for extra copies, materials 

and waste based on an approved Security Control Plan. Contractor must submit the plan prior to award 

for approval. Proper control and handling must be maintained at all times to prevent exposure of any 

information and materials from unauthorized personnel. Unless otherwise indicated herein, all extra 

copies, materials, waste, etc., must be destroyed. Successful contractor is required to submit a Security 

Control Plan for approval prior to award.
Program 1983-S Page 2 of 25

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS AND QUALITY ASSURANCE THROUGH ATTRIBUTES: Any 

contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, 

and supplemental specifications of GPO Contract Terms (Pub. 310.2), effective December 1, 1987 (Rev. 

1-18) and Quality Assurance Through Attributes Program (GPO Pub. 310.1), effective May 1979 (Rev. 

08-02). In case of conflict between these specifications and GPO Contract Terms and/or Quality 

Assurance through Attributes Program, these specifications will govern.

*GPO Contract Terms (GPO Publication 310.2: https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contract-terms-01-18.pdf

*GPO QATAP (GPO Publication 310.1): https://www.gpo.gov/docs/default-source/fourms-andstandards-files-for-vendors/quatap.pdf

*More GPO Publications can be found at: http://www.gpo.gov/vendors/sfas.htm

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications:

Product Quality Levels:

(a) Printing Attributes - Quality Level III

(b) Finishing Attributes - Quality Level III

Inspection Levels from ANSI/ASQC Z1.4 (MIL-STD 105):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity Ok Pre-Production Samples

P-8. Halftone Match (Single and Double Impression) Ok Pre-Production Samples

P-9. Solid and Screen Tint Color Match Ok Pre-Production Samples

SECURITY CONTROL PLAN: The contractor shall maintain in operation, an effective security system 

where items by these specifications are manufactured and/or stored (awaiting distribution or disposal) to 

assure against theft and/or the product ordered falling into unauthorized hands.

Contractor is cautioned that no Government provided information shall be used for nongovernment 

business. Specifically, no Government information shall be used for the benefit of a third party.

The Government retains the right to conduct on-site security reviews at any time during the term of the 

contract.

The plan shall contain at a minimum:

(1) How Government files (data) will be secured to prevent disclosure to a third party prior to and after 

termination of contract;
Program 1983-S Page 3 of 25

(2) Explain how all accountable materials will be handled throughout all phases of production

(3) How the disposal of waste materials will be handled;

(4) How all applicable Government-mandated security/privacy/rules and regulations as cited in this 

contract shall be adhered to by the contractor and/or subcontractor(s).

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination 

of responsibility by the Government. Failure to provide the requested information in the time specified by 

the Government may result in the Contracting Officer not having adequate information to reach an 

affirmative determination of responsibility.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is the printing 

of the forms.

SUBCONTRACTING: Subcontracting is not authorized. 

CONTRACTING METHOD: Contract bidders are required to submit a facsimile bid or sealed bid. This 

contract will be awarded in accordance with the U.S. Government Publishing Office Printing Procurement 

Regulation (PPR: GPO Publication 305.3, (Rev. 2-11), Chapter VII, Section I. 

Contractor to submit a sealed bid to: U.S. Government Publishing Office, 536 Stone Road, Suite I, Benicia,

CA 94510 M/F: Program 1983-S.

FACSIMILE BIDS: Facsimile bids are acceptable. Only submit one bid for a single bid jacket per fax 

transmission. Telegraphic, voice telephonic, other electronic or mailgram bids are not acceptable. Refer 

to GPO Contract Terms (GPO Publication 310.2). Submit bids to: (707) 748-1981.

Bids must be received no later than the exact date and time specified. 

EXTENSION OF THE TERM OF CONTRACT: At the request of the Government, the term of any 

contract resulting from this solicitation may be extended for such period of time as may be mutually 

agreeable to the GPO and the contractor.

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days 

before the contract expires. If the Government exercises this option, the extended contract shall be 
Program 1983-S Page 4 of 25

considered to include this clause, except, the total duration of the contract may not exceed four years as a 

result of, and including, any extension(s) added under this clause. Further extension may be negotiated 

under the “Extension of the Term of Contract” clause. See also “Economic Price Adjustment” clause for 

authorized pricing adjustment(s).

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will 

thereafter be eligible for adjustment during the second and any succeeding performance period(s). For 

each performance period after the first, a percentage figure will be calculated as described below and that 

figure will be the economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, 

or to paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. 

The first period will extend from December 1, 2019 through November 30, 2020, and the second and 

any succeeding period(s) will extend for 12 months from the end of the last preceding period, except that 

the length of the final period may vary. The first day of the second and any succeeding period(s) will be 

the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes 

from the 12-month interval ending three (3) months prior to the beginning of the period being considered 

for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month 

interval ending August 31, 2019, called the base index. The percentage change (plus or minus) of the 

variable index from the base index will be the economic price adjustment for the period being considered 

for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply 

the percentage increase or decrease against the total price of the invoice less reimbursable postage or 

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic 

price adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual “Print Order” for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the particular 

order.
Program 1983-S Page 5 of 25

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from December 1, 2019 through November 

30, 2020 plus for such additional period(s) as the contract is extended. All print orders issued hereunder 

are subject to the terms and conditions of the contract. The contract shall control in the event of conflict 

with any print order. A print order shall be “issued” upon notification by the Government for purposes of 

the contract when it is electronically transmitted or otherwise physically furnished to the contractor in 

conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described 

as “estimated”, it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the 

items set forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the 

limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor(s) within the time specified in the order, and the rights and obligations of the 

contractor(s) and the Government respecting those orders shall be governed by the terms of this contract 

to the same extent as if completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the 

contractor(s) will not accept an order providing for the accelerated shipment/delivery, the Government 

may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the “Ordering” clause 

of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html .

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process, refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Contractor’s billing invoice must be itemized in accordance with the line items in the “Schedule of Prices.”
Program 1983-S Page 6 of 25

 SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of three different forms (Form I-94 Arrival Departure 

Record; Form I-94W Nonimmigrant Visa Waiver Arrival Departure Record and Form I-94W English 

Revised: Nonimmigrant Visa Waiver Arrival Departure Record) requiring such operations as printing in 

multiple languages and English, serial numbering (no missing, duplicated or out of sequence numbers), 

perforating, shrink wrapping, packing, labeling, palletizing and delivery. These forms are controlled items 

that will require accountability for extra copies, materials and waste based on an approved Security 

Control Plan.

TITLE: Form I-94 – Arrival Departure Record

 

FREQUENCY OF ORDERS: Approximately 20 to 30 orders per year (average 24 orders per year).

Note: As many as four print orders may be placed on the same day.

QUANTITIES: 

25% of all orders: Approximately 25,000 to 150,000 copies per order (avg. 110,000 copies per order).

60% of all orders: Approximately 150,001 to 500,000 copies per order (avg. 250,000 copies per order).

15% of all orders: Approximately 500,001 to 3,000,000* copies per order (avg. 650,000 copies per order). 

*Contractor to contact GPO for any orders received over 3,000,000 copies to discuss contract 

modification.

Trim Size: 4-1/4 x 11”.

LANGUAGES: Arabic, Chinese (Simplified), Dutch, English, French, German, Greek, Hebrew, Italian, 

Japanese, Korean, Polish, Portuguese (Brazil), Portuguese (Portugal), Russian, Spanish, Swedish.

PRINTING (I-94): Form prints type, rules and three (3) serial numbers in black ink, face and back. 

Perforate three times across the short dimension: 5/16”, 3” and 7” from top (aligning with the printed “tic” 

marks); easy tear, with approximately seven ties per inch.

SERIAL NUMBERING: Serial numbering is required.

I-94: Contractor shall serial number the face side of each form with three (3) identical numbers, all parallel 

to the short dimension, in black ink. The baseline of the admission number is to be 11/16” below 

“Admission Number” on the top part of the form, approximately 3-3/8” below “Admission Number” on 

the second part of the form, and 7-3/4” below “Departure Number” on the bottom part of the form. 

Numerals shall be Farrington 7B Font with an unweighted Mod 11 DSR Check Digit in Position nine. 

Position 10 is a blank space, position 11 is a printed one and 12 is a prints 0, 1, 2, etc., in the same font. 

This number will be determined upon request for number assignment. 

For example, the numbering sequence begins at 21295001* 15 and proceeds through 21495000* 15, 

(*represents check digit), with no missing or duplicated numbers: must be readable by Scan Optics Model 

533. Each print order will furnish the correct serial number sequence.

Note: Substitution of fonts and barcode requirements is not acceptable.

NUMBERING HEAD REQUIREMENT: Check 11 wheels incorporated into a numbering heard with 

DSR system are engraved 09876543210 for forward numbering, and 01234567890 for Backward 

numbering. Since basic figures consist only of 0 through 9, the number 0 is positioned in the eleventh 
Program 1983-S Page 7 of 25

division to represent the figure 10.

MODULE CHECK DIGIT: In the unweighted Mod 11 DSR Check Digit System, the admission number 

is divided by 11 and the remainder is then subtracted from 11 to get the correct check digit number. If 

there is not a remainder to subtract from 11, the check digit is 0. If the remainder is 1, subtract it from 11 

to give you 10, the check digit is also 0 because the basic figures only consist of 0 through 9. 

The complete Admission Number 23095001* 15 has 12 number positions. Each number has a number 

position. The first eight positions are the admission number, the ninth position number (*) is the check 

digit, the tenth position is blank (no hyphen), and the eleventh and twelfth number positions are the 

assigned agency series numbers. 

1) Admission Number: 23095001* 15;

2) Each number has a number position: 1 2 3 4 5 6 7 8 9 10 11 12;

3) The first eight positions are the admission numbers;

4) Number position 9 (*) is the check digit;

5) Number position 10 is blank with no hyphen;

6) Number positions 11 and 12 are the CBP series number = 15;

7) Divide the admission number 23095001 by 11 to the first decimal = 2099545.5;

8) The number 5 is the remainder;

9) Subtract the reminder 5 from 11 = 6;

10) Self check digit is 6

11) The complete admission number is 230950016 15

Number Position: 1 2 3 4 5 6 7 8 9 10 11 12

Admission Number: 2 3 0 9 5 0 0 1 6 1 5

TITLE: Form I-94W – Non-Immigrant Visa Waiver Arrival Departure Record

FREQUENCY OF ORDERS: Approximately 20 to 30 orders per year (average 24 orders per year).

Note: As many as four print orders may be placed on the same day.

QUANTITIES: 

1% of all orders: Approximately 25,000 to 150,000 copies per order (avg. 75,000 copies per order).

95% of all orders: Approximately 150,001 to 500,000 copies per order (avg. 175,000 copies per order).

4% of all orders: Approximately 500,001 to 3,000,000* copies per order (avg. 650,000 copies per order). 

*Contractor to contact GPO for any orders received over 3,000,000 copies to discuss contract 

modification.

Trim Size: 4-1/4 x 11”.

LANGUAGES: Chinese (Simplified), Danish, Dutch, English, Finnish, French (European), German, 

Italian, Japanese, Portuguese (Brazil), Portuguese (Portugal), Russian, Spanish, Swedish.

PRINTING (I-94W): Form prints type, rules and two (2) serial numbers in black ink, face and back. 

Perforate three times across the short dimension: 5/16”, 3” and 7” from bottom (aligning with the printed 

“tic” marks); easy tear, with approximately seven ties per inch.
Program 1983-S Page 8 of 25

SERIAL NUMBERING: Serial numbering is required.

I-94W: Contractor shall serial number the face side of each form with two identical numbers, both parallel 

to the short dimension, in black ink. The baseline of the top number shall be located 3-1/8” below the 

"Admission Number" on the top part of the form, and 8-3/16” below “Departure Number” on the bottom 

part of form. Numerals shall be Farrington 7B Font.

For example, the admission numbering sequence begins at 23095001* 15 and proceeds through 

23295000* 15 (* represents check digit), with no missing or duplicated numbers. Must be readable by 

Scan Optics Model 533. Each print order will furnish the correct serial number sequence. 

Note: Substitution of fonts and barcode requirements is not acceptable.

NUMBERING HEAD REQUIREMENT: Check 11 wheels incorporated into a numbering heard with 

DSR system are engraved 09876543210 for forward numbering, and 01234567890 for Backward 

numbering. Since basic figures consist only of 0 through 9, the number 0 is positioned in the eleventh 

division to represent the figure 10.

MODULE CHECK DIGIT: In the unweighted Mod 11 DSR Check Digit System, the admission number 

is divided by 11 and the remainder is then subtracted from 11 to get the correct check digit number. If 

there is not a remainder to subtract from 11, the check digit is 0. If the remainder is 1, subtract it from 11 

to give you 10, the check digit is also 0 because the basic figures only consist of 0 through 9. 

The complete Admission Number 23095001* 15 has 12 number positions. Each number has a number 

position. The first eight positions are the admission number, the ninth position number (*) is the check 

digit, the tenth position is blank (no hyphen), and the eleventh and twelfth number positions are the 

assigned agency series numbers. 

1) Admission Number: 23095001* 15;

2) Each number has a number position: 1 2 3 4 5 6 7 8 9 10 11 12;

3) The first eight positions are the admission numbers;

4) Number position 9 (*) is the check digit;

5) Number position 10 is blank with no hyphen;

6) Number positions 11 and 12 are the CBP series number = 15;

7) Divide the admission number 23095001 by 11 to the first decimal = 2099545.5;

8) The number 5 is the remainder;

9) Subtract the reminder 5 from 11 = 6;

10) Self check digit is 6

11) The complete admission number is 230950016 15

Number Position: 1 2 3 4 5 6 7 8 9 10 11 12

Admission Number: 2 3 0 9 5 0 0 1 6 1 5

TITLE: Form I-94W (English Revised) – Non-Immigrant Visa Waiver Arrival Departure Record. 

FREQUENCY OF ORDERS: 

Form I-94 (English Revised): Approximately 20 to 30 orders per year (average 24 orders per year).

Note: As many as four print orders may be placed on the same day.
Program 1983-S Page 9 of 25

QUANTITIES: 

1% of all orders: Approximately 25,000 to 150,000 copies per order (avg. 75,000 copies per order).

95% of all orders: Approximately 150,001 to 500,000 copies per order (avg. 175,000 copies per order).

4% of all orders: Approximately 500,001 to 3,000,000* copies per order (avg. 650,000 copies per order). 

*Contractor to contact GPO for any orders received over 3,000,000 copies to discuss contract 

modification.

TRIM SIZE: 8-1/2 x 11".

LANGUAGES: English. (Additional languages may be added via contract modification.)

I-94W (Revised English): Form prints type, rules and two (2) serial numbers in green and blue inks, 

face and back. Perforate three times across the bottom 8” short dimension. First perforate will be at 3-1/8”

horizontal from bottom margin aligning with the printed trim tick, the second perforate will be parallel to 

the first at 7/16” from the bottom margin aligning with the printed trim tick. Both perforates will track 

horizontal from margin to margin to bleed. The third perforate will be vertical at 90 degree angle (T 

perforate), 4-1/4” center from the left and right margins aligning with the printed trim ticks, tracking from 

the bottom margin, bleed, ending at the top perforate, 3-1/8” in length. This will create two removable 

cards, 4-1/4 x 3-1/8” at the bottom of the printed form; easy tear, with approximately seven ties per inch. 

Perf marks are indicated in the furnished artwork.

SERIAL NUMBERING: Serial numbering is required.

I-94W (Revised English): Contractor shall serial number the face side of each form with two identical 

numbers, both parallel to the short dimension, in black ink. The baseline of the top number shall be located 

3-1/8” below the "Admission Number" on the top part of the form, and 8-3/16” below “Departure 

Number” on the bottom part of form. Numerals shall be Farrington 7B Font.

For example, the admission numbering sequence begins at 23095001* 15 and proceeds through 

23295000* 15 (* represents check digit), with no missing or duplicated numbers. Must be readable by 

Scan Optics Model 533. Each print order will furnish the correct serial number sequence. 

Note: Substitution of fonts and barcode requirements is not acceptable.

NUMBERING HEAD REQUIREMENT: Check 11 wheels incorporated into a numbering heard with 

DSR system are engraved 09876543210 for forward numbering, and 01234567890 for Backward 

numbering. Since basic figures consist only of 0 through 9, the number 0 is positioned in the eleventh 

division to represent the figure 10.

MODULE CHECK DIGIT: In the unweighted Mod 11 DSR Check Digit System, the admission number 

is divided by 11 and the remainder is then subtracted from 11 to get the correct check digit number. If 

there is not a remainder to subtract from 11, the check digit is 0. If the remainder is 1, subtract it from 11 

to give you 10, the check digit is also 0 because the basic figures only consist of 0 through 9. 

The complete Admission Number 23095001* 15 has 12 number positions. Each number has a number 

position. The first eight positions are the admission number, the ninth position number (*) is the check 

digit, the tenth position is blank (no hyphen), and the eleventh and twelfth number positions are the 

assigned agency series numbers. 

1) Admission Number: 23095001* 15;
Program 1983-S Page 10 of 25

2) Each number has a number position: 1 2 3 4 5 6 7 8 9 10 11 12;

3) The first eight positions are the admission numbers;

4) Number position 9 (*) is the check digit;

5) Number position 10 is blank with no hyphen;

6) Number positions 11 and 12 are the CBP series number = 15;

7) Divide the admission number 23095001 by 11 to the first decimal = 2099545.5;

8) The number 5 is the remainder;

9) Subtract the reminder 5 from 11 = 6;

10) Self check digit is 6

11) The complete admission number is 230950016 15

Number Position: 1 2 3 4 5 6 7 8 9 10 11 12

Admission Number: 2 3 0 9 5 0 0 1 6 1 5

SECURITY (Applies to all forms): The contractor shall take all necessary precautions to insure against 

loss of forms or other reproducible while in the contractor's possession. Proper control and handling must 

be maintained at all times to prevent exposure of any information and materials from unauthorized 

personnel. Unless otherwise indicated herein, all extra copies, materials, waste, etc., must be destroyed.

GOVERNMENT TO FURNISH: The government will typically furnish digital content on CD-R discs. 

Submitted files will be typically include, but not limited to, Windows- or Macintosh-compatible Adobe 

Acrobat, Adobe InDesign, PageMaker, Illustrator, and Photoshop files. All software upgrades (for 

specified applications) which may occur during the term of this contract, must be supported by the 

contractor.

One CD-R disc containing the required font (Monrovia Farrington 7B Font) will be supplied. 

Sample Form; two laser outputs; specification sheet; Module 11 (Check 11) specification sheet; palletizing 

instructions.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"Government to Furnish," necessary to produce the product(s) in accordance with these specifications.

Digital prepress, deliverables:

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media 

and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the 

GPO.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Contractor to provide traps and digitally output furnished digital copy at minimum 1600 dpi resolution, 

(150-line screen). The contractor will be responsible for converting any furnished RGB elements to 

CMYK and providing any bleed margins, if omitted by the ordering agency.
Program 1983-S Page 11 of 25

Upon completion of each order, the contractor must furnish final production native application files 

(digital deliverables) with the furnished material. The digital deliverables must be an exact representation 

of the final printed product and shall be returned on the same type of storage media as was originally 

furnished. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless 

specified by the Government.

STOCK: The specifications of all stock furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated 

March 2011, and any subsequent amendments thereto.

I-94: White Index, 25-1/2 x 30-1/2", 90 lbs. per 500 sheets, equal to JCP Code K10.

I-94W: Green Index*, Basis: 25-1/2 x 30-1/2", 90 lbs. per 500 sheets, equal to JCP Code K10.

*Color is close visual match to PMS 331.

I-94W Revised English: White Index, 25-1/2 x 30-1/2”, 90 lbs. per 500 sheets, equal to JCP Code K10.

INKS: Green, PMS 370, Blue, PMS 2955 and Black.

RANDOM SAMPLES: Prior to final printing, contractor is required to email 30 random samples of the 

serial number sequence with the check digit in position to: tristina.l.mancuso@cbp.dhs.gov. Contractor 

cannot proceed without an approval of these random samples. There will be a one-day hold on the random 

samples.

MARGINS:

I-94 and I-94W: Follow furnished digital files and furnished materials for margins.

I-94 (English Revised): Form bleeds all sides, face and back. Follow the furnished digital files and 

furnished materials for margins.

BINDING: None required.

PROOFS: None required. Contractor is responsible for performing all necessary proofreading to insure 

that the final product is in conformity with the copy submitted.

PACKING AND LABELING: Shrink wrap in 100s, low number on top. Contractor is required to stack 

on pallets in reverse order. Low numbers should start on the top each pallet and label facing out. 

Pack suitable in cartons marked with serial number sequence located herein as follows: 

Form I-94 and I-94W: Contractor MUST pack 2,000 forms per carton and 162,000 forms per 

pallet/skid. Each pallet/skid MUST have 81 cartons with nine (9) cartons per layer and nine (9) 

layers per pallet/skid. Pack suitable in cartons to prevent damage in transit. 

Form I-94 (English Revised): Contractor MUST pack 500 forms per carton and 37,500 forms per 

pallet/skid. Each pallet/skid MUST have 75 cartons per pallet/skid. Pack suitable in cartons to prevent 

damage in transit.
Program 1983-S Page 12 of 25

PALLETS: Specific pallets are required for each order. The pallets are Stringer and Deckboard Design 

for Type III, Four Way (Partial) Flush pallets. The opening must be 48” opening. A copy of the pallets 

instructions will be furnished with each print order. This pallet requirement is part of GPO Contract Terms 

(GPO Publication 310.2). All pallets MUST be stacked with a maximum 55” in height for entrance 

into the warehouse in Indianapolis, IN. See attachment.

NOTE: For shipments that are improperly packaged, labeled, damaged, or on incorrect pallets, the 

contractor will be responsible for pick-up from Indianapolis, IN within 24-hours of notification of 

rejection of delivery. It will be the contractor’s responsibility (including financial) to make the expedited 

arrangements have the entire order picked up and re-palletized on the correct pallets. Due to the size of 

the National Distribution Center (two small loading docks in Indianapolis, IN), these rejected shipments 

must be corrected and notification of re-delivery is required.

INSPECTION SAMPLES: Occasionally, when so indicated on the print order or otherwise requested, 

the first two items (for each item), as soon as completed, must be sent for inspection to the U.S. 

Government Publishing Office, Regional Procurement Office, 536 Stone Road, Suite I, Benicia, CA 

94510-1170 Attn: Inspection Samples, Program 1983-S.

These copies shall be considered as sample copies, and cannot be deducted from the total quantity ordered. 

The package or envelope containing these samples must be identified by the GPO jacket number, program 

number, print order number, title, and include a facsimile of the print order on which these samples were 

ordered. The contractor must comply with the shipping schedule regardless of this requirement for 

inspection samples. The contractor will be notified of the test results only if there are deficiencies.

DEPARTMENTAL QUALITY COPIES: All orders must be divided into equal sublots in accordance 

with the chart shown below. A random sample must be selected from each sublot. Do not choose copies 

from the same general area in each sublot.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected samples must be packed separately and must be identified by a special 

government-furnished blue label, which is to be affixed to each affected container. These random sample 

copies must be recorded separately on all shipping documents and sent in accordance with the distribution 

list. The random inspection samples constitute a part of the total quantity ordered, and no additional charge 

will be allowed.

In addition, a copy of the PRINT ORDER/SPECIFICATION along with the signed selection certificate, 

which will be furnished, must be included with the samples.

A copy of the Government-furnished certificate must accompany the voucher sent to the GPO, Financial 

Management Service, for payment. Failure to furnish the certificate may result in delay of processing the 

voucher.

LABELING AND MARKING: Each shipping carton/container must be clearly marked with the jacket 

number, title of contents and quantity per carton. 
Program 1983-S Page 13 of 25

PACKING: Contractor is to pack solid all shipments to avoid damage during method of transit. Do not 

combine items and/or shipments. 

DISTRIBUTION:

All forms to:

US Customs and Border Protection

National Distribution Center 

6482 Corporate Drive

Indianapolis, IN 46278

Attn: Marc Rucker (317) 290-3149, ext. 2001

Attn: Josh Herald (317) 290-3149, ext. 2010 (Deliver by traceable means, signature required)

(48-hour notice of delivery is required. MUST call Marc Rucker or Josh Herald for delivery & security 

requirements. Follow the pallet instructions or the entire order will be rejected. Pallets must be in good 

condition or the entire order may be rejected. If re-palletizing is required, it will be at the contractor's 

expense. Label each carton with carton number, content and quantity.)

25 randomly selected samples numbered 00000000-00 to:

U.S. Customs and Border Protection 

1300 Pennsylvania Avenue, NW

Room 3.2C-51, Mail Stop 1017

Attn: Trish Mancuso, (202) 344-2106

Washington, DC 20229-1017 (Deliver by traceable means, signature required)

c/o

DHS CRDS FACILITY

1100 HAMPTON PARK BOULEVARD

CAPITOL HEIGHTS, MD 20743

(866) 894-1369

(Deliver by traceable means, FedEx, UPS or independent shipper. Signature and printed, readable 

signature required.)

*Although you are delivering to zip code 20743, make sure that both addresses appear on the all shipping 

containers or the CRDS will refuse the shipment. The Agency will assume responsibility for delivering to 

the end user. It's the contractor's responsibility to obtain an acceptance of delivery signature at the CRDS. 

DO NOT PLACE SHIPMENT ON PALLETS, AS IT WILL BE REFUSED. Do not use the U.S. Postal 

Service for delivery. Signature and readable printed signature required. Email all delivery receipts to 

tristina.mancuso@dhs.gov.

**THIS APPLIES ONLY TO SHIPMENTS TO THE DEPARTMENT OF HOMELAND SECURITY 

AND IS AGENCIES IN THE WASHINGTON, DC NATIONAL CAPITOL REGION.

For labeling the cartons delivering to the CRDS FACILITY only:

1) Address the FedEx or UPS label using the CRDS Facility Address

2) Address a Plain Label with end recipient's full address and phone number. 

3) Apply BOTH labels on each carton shipped.

All expenses incidental to returning materials and furnished samples copies must be borne by the 

contractor. 
Program 1983-S Page 14 of 25

CUSTOMER DELIVERY NOTIFICATION: Contractor must notify the ordering agency on the same 

day that the product ships/delivers via e-mail to tristina.l.mancuso@cbp.dhs.gov. The subject line of this 

message shall be “Distribution Notice for Program 1983-S, Print Order __________”. The notice must 

provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide 

copies of all delivery, mailing, and shipping receipts upon agency request.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of 

any job prior to receipt of the individual print order (GPO Form 2511) to be emailed with the furnished 

material.

Furnished materials must be picked up from:

U.S. Customs and Border Protection 

1300 Pennsylvania Avenue, NW

Room 3.2C-51, Mail Stop 1017

Attn: Trish Mancuso, (202) 344-2106

Washington, DC 20229-1017 (Deliver by traceable means, signature required)

c/o

DHS CRDS FACILITY

1100 HAMPTON PARK BOULEVARD

CAPITOL HEIGHTS, MD 20743

(866) 894-1369

(Deliver by traceable means, FedEx, UPS or independent shipper. Signature and printed, readable 

signature required.)

*Although you are delivering to zip code 20743, make sure that both addresses appear on the all shipping 

containers or the CRDS will refuse the shipment. The Agency will assume responsibility for delivering to 

the end user. It's the contractor's responsibility to obtain an acceptance of delivery signature at the CRDS. 

DO NOT PLACE SHIPMENT ON PALLETS, AS IT WILL BE REFUSED. Do not use the U.S. Postal 

Service for delivery. Signature and readable printed signature required. Email all delivery receipts to 

tristina.mancuso@dhs.gov.

**THIS APPLIES ONLY TO SHIPMENTS TO THE DEPARTMENT OF HOMELAND SECURITY 

AND IS AGENCIES IN THE WASHINGTON, DC NATIONAL CAPITOL REGION.

For labeling the cartons delivering to the CRDS FACILITY only:

1) Address the FedEx or UPS label using the CRDS Facility Address

2) Address a Plain Label with end recipient's full address and phone number. 

3) Apply BOTH labels on each carton shipped.

No definite schedule for pickup of material can be predetermined.

Complete production and delivery of each issue will be required 15 workdays after notification of the 

availability of Government furnished material.

All Government Furnished Material must be returned within 10 workdays after delivery of the order.
Program 1983-S Page 15 of 25

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices quoted in the "Schedule of Prices" 

to the following units of production which are the estimated requirements to produce one year's orders 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the 

volume of work which may be ordered under this contract.

The following item designations correspond to those listed in the "Schedule of Prices".

I. (1) (2)

 1.

(a) 6 660

(b) 14 3,500

(c) 4 2,600

 2.

(a) 1 75

(b) 22 3,850

(c) 1 650

 

 3.

(a) 1 75

(b) 22 3,850

(c) 1 650
Program 1983-S Page 16 of 25

SECTION 4. – SCHEDULE OF PRICES

Bid opening: 2:00 PM (PST) / Date: November 15, 2019

Bids offered are f.o.b. delivery at destination to Indianapolis, Indiana.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not 

be considered.

Prices must include the cost of all required materials and operations for each item listed in accordance 

with these specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, 

or alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to 

the Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of

production (whether or not such items are included in the Determination of Award) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such 

action would be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the 'Per 1,000' rate.

________________

 (Initials)
Program 1983-S Page 17 of 25

COMPLETE PRODUCT: Prices quoted shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications.

1. Arrival Departure Record (Form I-94), per order:

Makeready Running Per

and/or Setup 1,000 Copies 

Printing Black Ink throughout (Face and Back) (1) (2)

(a) From 25,000 to 150,000 copies........................................$____________ $____________

(b) From 150,001 to 500,000 copies .....................................$____________ $____________

(c) From 500,001 to 3,000,000 copies............................$____________ $____________

2. Non-Immigrant Visa Waiver Arrival Departure Record (Form I-94W), per order:

Makeready Running Per

and/or Setup 1,000 Copies 

Printing Black Ink throughout (face and back) (1) (2)

(a) From 25,000 to 150,000 copies........................................$____________ $____________

(b) From 150,001 to 500,000 copies .....................................$____________ $____________

(c) From 500,001 to 3,000,000 copies ..................................$____________ $____________

3. Non-Immigrant Visa Waiver Arrival Departure Record (Form I-94W Revised English), per order:

Makeready Running Per

and/or Setup 1,000 Copies 

Printing Blue & Green Inks throughout (face and back) (1) (2)

(a) From 25,000 to 150,000 copies........................................$____________ $____________

(b) From 150,001 to 500,000 copies .....................................$____________ $____________

(c) From 500,001 to 3,000,000 copies ..................................$____________ $____________

________________

 (Initials)
Program 1983-S Page 18 of 25

SHIPMENT(S): Shipments will be made from: City _____________________, State ____________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b.

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible 

for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________

calendar days. See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 

310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed)____________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within _____________ calendar days (60 calendar days unless a different period is inserted by 

the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each 

item, delivered at the designated point(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to 

award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms - Publication 310.2. When 

responding by fax or mail, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF 

PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder_____________________________________________________________________________

 (Contractor Name) (GPO Contractor’s Code)

____________________________________________________________________________________

(Street Address)

____________________________________________________________________________________

(City – State – Zip Code)

By_________________________________________________________________________________

(Signature and Title of Person Authorized to Sign this Bid) (Date)

____________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)
Program 1983-S Page 19 of 25

*******************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by: ________ Date:_______ Contracting Officer: ________ Date:_________

 (Initials) (Initials)

*******************************************************************************************
Program 1983-S Page 20 of 25

Program No 1983-S Term 08/01/2013 To 07/31/2014

TITLE: Forms (I-94 and I-94W)

(Contr #1 - E4) (Contr #2 - G4) (Contr #3 - I4) (Contr #4 - K4)

NPC, Inc. Lithexcel CP Direct, Inc. MPE Business Forms, Inc.

BASIS OF Claysburg, PA Albuquerque, NM Lanham, MD Dekalb, IL 

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

 1. Arrival Departure Record (Form I-94), per order:

Printing Black Ink throughout (Face and Back)

 (a) From 25,000 to 150,000 copies.........................

 (1) Makeready and/or Setup.................................. 6 225.00 1,350.00 240.00 1,440.00 473.68 2,842.08 636.00 3,816.00

 (2) Running Per 1,000 Copies............................... 660 24.50 16,170.00 28.80 19,008.00 25.86 17,067.60 33.61 22,182.60

 (b) From 150,001 to 500,000 copies.......................

 (1) Makeready and/or Setup................................... 14 225.00 3,150.00 240.00 3,360.00 473.86 6,634.04 636.00 8,904.00

 (2) Running Per 1,000 Copies............................... 3,500 24.40 85,400.00 28.00 98,000.00 23.00 80,500.00 32.12 112,420.00

 ( c) From 500,001 to 3,000,000 copies.....................

 (1) Makeready and/or Setup................................... 4 225.00 900.00 240.00 960.00 473.68 1,894.72 636.00 2,544.00

 (2) Running Per 1,000 Copies............................... 2,600 22.85 59,410.00 27.50 71,500.00 20.80 54,080.00 31.95 83,070.00

 2. Non-Immigrant Visa Waiver Arrival Departure

Record (Form I-94W), per order:

Printing Black Ink throughout (Face and Back)

 (a) From 25,000 to 150,000 copies........................

 (1)Makeready and/or Setup................................... 1 190.00 190.00 240.00 240.00 473.68 473.68 636.00 636.00

 (2)Running Per 1,000 Copies............................... 75 20.00 1,500.00 30.00 2,250.00 28.65 2,148.75 33.61 2,520.75

 (b) From 150,001 to 500,000 copies.......................

 (1)Makeready and/or Setup.................................. 22 190.00 4,180.00 240.00 5,280.00 473.68 10,420.96 636.00 13,992.00

 (2)Running Per 1,000 Copies............................... 3,850 20.40 78,540.00 29.00 111,650.00 25.41 97,828.50 32.12 123,662.00

 (c ) From 500,001 to 3,000,000 copies.....................

 (1)Makeready and/or Setup.................................. 1 190.00 190.00 240.00 240.00 473.68 473.68 636.00 636.00

 (2)Running Per 1,000 Copies............................... 650 19.50 12,675.00 27.00 17,550.00 23.12 15,028.00 31.95 20,767.50

CONTRACTOR TOTALS $263,655.00 $331,478.00 $289,392.01 $395,150.85

DISCOUNT 0.25% $659.14 1.00% $3,314.78 5.00% $14,469.60 1.00% $3,951.51

DISCOUNTED TOTALS $262,995.86 $328,163.22 $274,922.41 $391,199.34
Program 1983-S Page 21 of 25

Program No 1983-S Category 2 Term Date of Award To 11/30/15

TITLE: Form I-94W (English Revised)

(Contr #1 - E4) (Contr #2 - G4) (Contr #3 - I4) (Contr #4 - K4)

NPC, Inc. Printing Technologies, Inc. S&S Graphics Travi, Inc.

BASIS OF Claysburg, PA Indianapolis, IN Laurel, MD Washington, DC

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

 3. Non-Immigrant Visa Waiver Arrival Departure

Record (Form I-94W Revised English), per order:

Printing Blue & Green Inks throughout 

(face and back)

 (a) From 25,000 to 150,000 copies..........................

 (1) Makeready and/or Setup................................... 1 265.00 265.00 300.00 300.00 1,915.00 1,915.00 50.00 50.00

 (2) Running Per 1,000 Copies................................ 75 53.41 4,005.75 79.00 5,925.00 90.00 6,750.00 125.00 9,375.00

 (b) From 150,001 to 500,000 copies........................

 (1) Makeready and/or Setup................................... 22 265.00 5,830.00 300.00 6,600.00 1,915.00 42,130.00 25.00 550.00

 (2) Running Per 1,000 Copies................................ 3,850 52.49 202,086.50 73.00 281,050.00 88.35 340,147.50 104.90 403,865.00

 (c ) From 500,001 to 3,000,000 copies......................

 (1) Makeready and/or Setup................................... 1 265.00 265.00 300.00 300.00 1,915.00 1,915.00 50.00 50.00

 (2) Running Per 1,000 Copies................................ 650 52.27 33,975.50 64.00 41,600.00 87.11 56,621.50 101.00 65,650.00

CONTRACTOR TOTALS $246,427.75 $335,775.00 $449,479.00 $479,540.00

DISCOUNT 0.25% $616.07 1.00% $3,357.75 0.50% $2,247.40

DISCOUNTED TOTALS $245,811.68 $332,417.25 $447,231.60 $479,540.00
Program 1983-S Page 22 of 25
Program 1983-S Page 23 of 25
Program 1983-S Page 24 of 25
Program 1983-S Page 25 of 25

* SAMPLE BID ENVELOPE *

To ensure proper processing of all bids, the following information is required on all mailed bid envelopes. 

Bidders using commercial carrier services shall include the Jacket number and the bid opening time/date 

on the outermost envelope or wrapper.

PROGRAM: 1983-S

From:___________________

Address:_________________

________________________

Check appropriate:

_____ Bid enclosed

_____ No Bid

U.S. Government Publishing Office

536 Stone Road, Suite I

Benicia, CA 94510-1170

Bids will be received

Until November 15, 2019

at 2:00 PM prevailing

San Francisco time.