PROGRAM No. 3596-S September 1, 2022 thru August 31, 2023 plus 1 option year

TITLE: Advocate Energy

ITEM DESCRIPTION BASIS

OF

AWARD UNIT UNIT

1 Year PRICE COST PRICE COST

I. COMPLETE PRODUCT

(a) 8-Page issue printing in four-color process ... per issue

(1) Makeready and/or Setup...................................... 4 0.00 $0.00 910.00 $3,640.00

(2) Running per 100 copies........................................... 40 183.00 $7,320.00 49.00 $1,960.00

CONTRACTOR TOTALS $7,320.00 $5,600.00 

DISCOUNT 0.00% $0.00 1.00% $56.00 

DISCOUNTED TOTALS 30 Days $7,320.00 30 Days $5,544.00 

Abstracted by: Russ Woodmancy 9/21/2022

Contract Awarded to: Hart Graphics, Inc.

AWARDED

GRAPHICS, INC.

Knoxville, TN

HART RUSSELL

PRINTING OPTIONS

Previous
Program 3596-S Page 1 of 12

Written by RLW 

Reviewed by llp

This procurement is being solicited as a small purchase Request for Quotation (RFQ). The sealed bidding 

terminology as used throughout these specifications is synonymous with their negotiated procurement 

counterparts unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Columbus, Ohio

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Advocate

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Energy

Oak Ridge, TN

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning September 1, 2022. through 

August 31, 2023, plus one optional 12-month extension period) that may be added in accordance with the 

“Option to Extend the Term of the Contract” clause in Section 1 of this contract.

QUOTE OPENING: Quotes shall be opened at 11:00 a.m., prevailing Eastern Time Zone, on August 16, 2022

at the U.S. Government Publishing Office, Columbus Regional Office.

QUOTE SUBMISSION: Based on this, bidders MUST submit email quotes to bidscolumbus@gpo.gov for 

this solicitation. No other method of quote submission will be accepted at this time.

The company name, program number, and quote opening date must be specified in the subject line of the 

emailed quote submission. Quotes received after 11:00 a.m. prevailing Columbus, Ohio time on the quote 

opening date specified above will not be considered for award.

BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this 

contract before bidding. Specific attention is directed to the following:

• Quote submission provisions under “Additional Emailed Quote Submission Provisions” on page 4.

• Additional changes scattered throughout.

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the 

manufacture of the product(s) ordered under this contract must be located within a 50-mile radius of Oak Ridge, 

TN.

Abstract is available on GPO Web Site at http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus

For information of a technical nature call Russ Woodmancy at (614) 488-4616, ext. 8 (No collect calls) or 

e-mail at rwoodmancy@gpo.gov.
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3596-S (08/23)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 9-19)).

• GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/contract-terms-01-18.pdf.

• GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf.

• More GPO Publications can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/formsand-standards.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs

P-8. Halftone Match (Single and Double Impression) Approved Proofs

P-10. Process Color Match Approved Proofs

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include 

this clause, except, the total duration of the contract may not exceed two (2) years (August 31, 2024) including, 

any extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

TERM OF CONTRACT” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the 

GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with 

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be 

eligible for adjustment during the second and any succeeding performance period(s). For each performance 

period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period.
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Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from September 1, 2022. through August 31, 2023 and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment.

This average is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 

2022 called the base index. The percentage change (plus or minus) of the variable index from the base index 

will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is 

adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual “Print Order” for each job placed with the contractor. The print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of Print Orders by the 

Government. Orders may be issued under the contract from September 1, 2022. through August 31, 2023 plus 

for such additional period(s) as the contract is extended. All Print Orders issued hereunder are subject to the 

terms and conditions of the contract. The contract shall control in the event of conflict with any Print Order. A 

Print Order shall be "issued" upon notification by the Government for purposes of the contract when it is 

electronically transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet(s)

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 
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3596-S (08/23)

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and 

the Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement 

from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by Print Orders issued in accordance with the “Ordering” clause of this 

contract. 

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed quote including, but not 

limited to, the following –

1. Illegibility of quote.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email quote is received by GPO, it will remain unopened until the specified quote opening 

time. Government personnel will not validate receipt of the emailed quote prior to quote opening. GPO 

will use the prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s 

email server as the official time stamp for quote receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using 

this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. -

SCHEDULE OF PRICES.”
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SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of a pamphlet requiring such operations as electronic 

prepress, reproducibles, proofs, 4-color printing (offset or digital), folding, packing, and delivery.

TITLE: Advocate

FREQUENCY OF ORDERS: Approximately 4 orders per year.

QUANTITY: Approximately 900 to 1,200 copies per order.

NUMBER OF PAGES: 8-page self-cover.

TRIM SIZE: 8-1/2 x 11”

GOVERNMENT TO FURNISH: 

Electronic Media:

Operating System Windows 10 or higher.

Storage Media: USB Thumb Drive or upload electronic files to contractor’s sFTP site.

Software: InDesign CC, Photoshop CC and Illustrator CC.

Fonts: All printer and screen fonts will be furnished. Contractor is cautioned that furnished fonts are the 

property of the Government and/or its originator. All furnished fonts are to be eliminated from the 

contractor's archive immediately after completion of the contract.

ELECTRONIC PREPRESS: Immediately upon receipt and prior to image processing, the contractor shall 

perform a full check (preflight) of the furnished media and files to ensure correct output of the required 

reproduction image. Any errors, media damage, or data corruption that might interfere with proper file image 

processing must be reported to Columbus, GPO Contracting Officer prior to further performance.

The contractor shall create or alter any necessary trapping, press setup, screen angles, screen frequency, and/or 

other print quality factors, and define file output selection for the imaging device being utilized. Furnished files 

must be imaged as necessary to meet the assigned quality level. 

Digital Deliverables: If contractor is required to make revisions, the contractor shall, prior to making revisions, 

copy the files and make all changes to the copy. No revisions are to be made to furnished files.

Upon completion of the order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished.

The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat PDF files, or any 

proprietary files formats other than those supplied, unless specified by the Government.

Delivery/shipping status report form.

Print Orders (GPO Form 2511).

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or 

film, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish,” necessary to produce the product(s) in accordance with these specifications.
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REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible for 

determining what type reproducibles will be used but must maintain the quality level specified in the contract. 

No separate charges will be allowed for the various types of reproducibles that may be used.

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining 

the appropriate output resolution to achieve optimal results for such design elements as blends, gradients, 

halftones, type and other images. This determination should be made using factors such as stock, imaging 

device (or press) being used, and other factors unique to the contractors production environment.

PROOFS: Two sets of hard copy proofs. 

If contractor is using the digital printing option, digital color one-off proof must use the same output device that 

will be used to produce the final printed product on the actual production stock (preproduction samples). 

If contractor is using the offset printing option. Proofs must be G7 profiled uses proofing RIP that provides 

option for high quality color matching such as Device Links Technology and/or ICC Profiles Technology, and 

meets or exceeds industry tolerance to ISO 12647-2 standard for Graphic Technology (as of 12/15/2013 and 

future amendments) must be utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP 

certified proofing media.

Regardless of printing option utilized in the production of the finish product. Proofs shall be collated with all 

elements in proper position (not pasted up), imaged face and back, trimmed and folded to the finished 

size/format of the product, as applicable. Proof will be used for color match on the press on the production run.

SOFT PROOFS OPTION: Soft proofs may be required in place of hard copy proofs listed above due to 

coronavirus or similar pandemic concerns that may arise during the course of the contract. Contractor to submit 

one “Press Quality” PDF “Soft” proof using the same Raster Image Processor (RIP) that will be used to produce 

the “COLOR PROOFS” and final printed product. PDF proof will be evaluated for text flow, image position, 

and color breaks. The PDF proof shall be expected to reasonably predict accuracy of color to the final printed 

product and the contractor generated “COLOR PROOFS”. 

For on press color match, contractor to use “COLOR PROOFS” (digital one-piece composite laminated color 

proof or inkjet proofs that are G7 profiled) using the same Raster Image Processor (RIP) that will be used to 

produce the final printed product for color match on press. These “COLOR PROOFS” to be kept on file as part 

of the “15. Warranty” clause in GPO Contract Terms 310.2 (Rev. 01/18).

The contractor must not print prior to receipt of an “Okay to Print”.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” 

dated September 2019. 

All text stock used in each copy must be of a uniform shade.

White Matte-Coated Text, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A240.

PRINTING: Print head-to-head in 4-color process. Bleeds bottom and left to right. Approximately 1 to 3 

screened areas per page. Reverse printing required.

At contractor’s option, the product may be produced via conventional offset or digital printing provided that 

Quality Level 3 standards are maintained. Final output must be a minimum of 150 line screen and at a minimum 

resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth technology. Digital device must have a RIP 

that provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles.

MARGINS: Maintain margins as indicated on the electronic files. Bleed pages are scattered throughout.

BINDING: Saddle-wire stitch with two wire stiches in the 11” dimension and trim three sides. The grain of the 

paper to run parallel to the spine.
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3596-S (08/23)

Approximately 500 copies of all issues further fold to 8-1/2 x 5-1/2” with one parallel fold, mailing indicia 

facing out and seal with one or two (contractor’s option) clear or white (contractor’s option) wafer seals. 

Addressing and mailing not required and mailing indicia to be used only on this contract. Contractor to ensure 

the wafer seal(s) and placement meet U.S. Postal Service DMM requirements to be entered into the postal 

system.

PACKING: Pack in shipping containers not to exceed 45 pounds when fully packed.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form 

(GPO Form 905, R. 7-15) from www.gpo.gov fill in appropriate blanks, and attach to shipping containers.

INSPECTION SAMPLES: When indicated on the Print Order or otherwise requested, two samples shall be 

sent for inspection to the U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112B, Columbus, Ohio 43215-7034, Attn: Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO Jacket number, Program number, Print Order number, title, and include a 

facsimile of the Print Order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into 50 equal sublots 

in accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies 

from the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies (located on www.gpo.gov). The 

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678 –

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from www.gpo.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the “Distribution” clause.

A copy of the Print Order/specification and a signed Certificate of Selection of Random Copies must be 

included.

DISTRIBUTION: Deliver f.o.b. destination to:

DOE Information Center

Office of Science & Technical Information

Oak Ridge, TN 37830

In addition to the above, the delivery address building, room number, and to the individual’s attention 

including phone number will be indicated on each Print Order.

SCHEDULE: Adherence to this schedule must be maintained.

Contractor must not start production of any job prior to receipt of the individual Print Order (GPO Form 2511) 

and furnished material.

Material, Print Order and proofs must be picked up from and delivered to the address listed under 

“DISTRIBUTION”.

If agent picks up material/proofs, the contractor must provide an adequate supply of completed manifests 

(airbills) to the Government agency placing the orders listing his firm as both the shipper and the consignee.

Anticipate publication months will be March, June, September, and December. Material and Print Order will 

normally be available for pickup between the 15th and 25th of the publication month.
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3596-S (08/23)

The following schedule begins the workday after notification of the availability of Print Order and furnished 

material; the workday after notification will be the first workday of the schedule.

The numbers under the column headed “WD After” represent the number of workdays allowed to complete that 

certain part of the schedule after completion of the preceding part.

WD After

Agency to view hard copy proofs at contractor’s plant or Email PDF “Soft Proofs” to Agency .....1

Agency marks proofs “OK to Print” or “OK to print with Corrections”...................................Same Day

Contractor must make complete delivery..........................................................................................4

NOTE: When revised page proofs are ordered by the government due to errors caused by the Government, 

additional workdays will be allowed in accordance with GPO Contract Terms (Pub. 310.2), Contract Clause, 

Article 12(b) “Extension of schedules” on page 24.

The ship/delivery date indicated on the Print Order is the date products must be received at Oak Ridge, TN.

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO Jacket, Program, and Print Order numbers; total quantity delivered, number of cartons, and 

quantity per carton; and date delivery made and signature of the government agent accepting delivery. The 

original copy of this receipt must accompany the contractor’s voucher for payment.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information.

DELIVERY/SHIPPING STATUS INFORMATION: Contractors are to report information regarding each 

order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs and 

delivery schedules in accordance with the contract requirements by contacting Columbus Regional Office via 

email to trackcolumbus@gpo.gov, or by calling (614) 488-4616, ext. 0, or by faxing to (614) 488-4577. 
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce one year's orders under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered during the term of this contract.

The following item designations correspond to those listed in the “Schedule of Prices”.

(1) (2)

I. (a) 4 40
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SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination to Oak Ridge, TN.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per 100 rate.

I. COMPLETE PRODUCT: Prices offered must be all-inclusive in accordance with these specifications and 

shall include the cost of all required materials and operations necessary for complete production and delivery.

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

(a) 8-page issue printing in four-color process........ per issue.............$__________ $__________

____________

(Initials)

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE
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3596-S (08/23)

SECTION 4. – SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City __________________________, State _____________

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges 

are specified to be a factor in determination of award. If no shipping point is indicated above, it will be deemed 

that the bidder has selected the city and state shown below in the address block, and the bid will be evaluated 

and the contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be 

responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________ calendar 

days. See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within _____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from 

the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by 

the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return 

one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where 

indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions 

Act, §2. Electronic signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder _______________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

____________________________________________________________________________________

(Street Address)

____________________________________________________________________________________

(City – State – Zip Code)

By___________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

____________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer: ___________ Date ___________ Certifier by: __________ Date ________

(Initials) (Initials)

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE