Program No 2395-S Date of Award through March 31, 2022 plus up to 4 Option Years

Title: Service to the Fleet Magazine

BASIS OF

ITEM# DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATI. PRINTING AND BINDING:  a. Text (per 8-1/2 x 11” page) 1. Make ready and /or Setup 292 27.00 7884.00 31.17 9101.64 47.00 13724.00 35.00 10220.00 30.0

 2. Running Per 1,000 Copies 350 26.00 9100.00 25.32 8862.00 25.00 8750.00 21.50 7525.00 15.0 b. Cover (per complete cover) 1. Make ready and /or Setup 12 125.00 1500.00 173.46 2081.52 525.00 6300.00 250.00 3000.00 350.0

 2. Running Per 1,000 Copies 144 99.20 14284.80 163.10 23486.40 187.00 26928.00 168.00 24192.00 85.0II. ADDITIONAL OPERATIONS: a. Digital Content proofs (per 8-1/2 x 11” page) 6 2.00 12.00 15.00 90.00 5.00 30.00 5.00 30.00 2.0 b. Inkjet proofs (per 8-1/2 x 11” page) 7 5.00 35.00 85.00 595.00 10.00 70.00 12.00 84.00 5.0 c. Adobe Acrobat PDF soft proofs (per proof) 12 0.00 0.00 0.00 0.00 35.00 420.00 1.00 12.00 15.0

 Contractor's Totals Discount 2.00% $656.32 0.00% $0.00 2.00% $1,124.44 2.00% $901.26 2.00%  Discounted Totals

BASIS OF

ITEM# DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATI. PRINTING AND BINDING:  a. Text (per 8-1/2 x 11” page) 1. Make ready and /or Setup 292 5.00 1460.00 30.00 8760.00 0.00 0.00 38.00 11096.00 23.1

 2. Running Per 1,000 Copies 350 967.59 338656.50 12.00 4200.00 158.06 55321.00 29.60 10360.00 20.9 b. Cover (per complete cover) 1. Make ready and /or Setup 12 5.00 60.00 450.00 5400.00 0.00 0.00 791.00 9492.00 127.2

 2. Running Per 1,000 Copies 144 1933.25 278388.00 150.00 21600.00 271.54 39101.76 544.25 78372.00 134.7II. ADDITIONAL OPERATIONS: a. Digital Content proofs (per 8-1/2 x 11” page) 6 0.00 0.00 2.00 12.00 3.21 19.26 2.00 12.00 1.0 b. Inkjet proofs (per 8-1/2 x 11” page) 7 5.00 35.00 3.00 21.00 8.56 59.92 5.00 35.00 1.2 c. Adobe Acrobat PDF soft proofs (per proof) 12 0.00 0.00 75.00 900.00 0.00 0.00 0.00 0.00 68.0

 Contractor's Totals Discount 5.00% $30,929.98 1.00% $408.93 0.00% $0.00 1.00% $1,093.67 0.25%  Discounted Totals

BASIS OF

ITEM# DESCRIPTION AWARD UNIT RATE COSTI. PRINTING AND BINDING:  a. Text (per 8-1/2 x 11” page) 1. Make ready and /or Setup 292 60.00 17520.00

 2. Running Per 1,000 Copies 350 98.00 34300.00 b. Cover (per complete cover) 1. Make ready and /or Setup 12 380.00 4560.00

 2. Running Per 1,000 Copies 144 180.00 25920.00II. ADDITIONAL OPERATIONS: a. Digital Content proofs (per 8-1/2 x 11” page) 6 5.00 30.00 b. Inkjet proofs (per 8-1/2 x 11” page) 7 20.00 140.00 c. Adobe Acrobat PDF soft proofs (per proof) 12 10.00 120.00

 Contractor's Totals Discount 2.00% $1,651.80 Discounted Totals

Abstracted By: L. UlerioReviewed by: R Gilbert

300-52436

$82,590.00$80,938.20

$587,669.52 $40,484.07 $108,273.33 

WBC dba Lithexcel

$618,599.50 $40,893.00 $94,501.94 $109,367.00 

Print Works Printwell Acquisitions

460-52928 190-56520 370-71342 210-71465

Produc

120

$32,815.80$32,159.48

Alcom Printing

370-03367

Lockness Creation McDonald & Eudy

Gray 

190

190-27865

$56,222.00$55,097.56

Graphic Vision

190-38407

$45,063.00$44,161.74

$94,501.94

AM Lithography 

200-04251

$44,216.56$44,216.56

District Creative
Program 2395-S Page 1 of 14

Specifications by LU

Reviewed by RG

U.S. GOVERNMENT PUBLISHING OFFICE

Virginia Beach, Virginia 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Service to the Fleet Magazine 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Defense Logistics Agency (DLA) 

Norfolk, VA 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending March 

31, 2022, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time, on March 23, 2021. 

Government Publishing Office, Virginia Beach, VA. (Due to the COVID-19 pandemic, this will NOT be a 

public bid opening.) 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders must submit email bids to bidsvirginiabeach@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the 

subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date specified 

above will not be considered for award. 

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Ledo Ulerio at Lulerio@gpo.gov or (757) 490-7943. 
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SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production functions will be printing. Any contractor who cannot 

perform the predominant production functions will be declared non-responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III.

 (b) Finishing (item related) Attributes – Level III.

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests – General Inspection Level I. 

 (b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard Alternate Standard* 

P-10. Process Color Match Approved Proofs Furnished Files 

*In the event that the Specified Standard is waived the Alternate Standard will serve as its replacement. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 
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calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend March 29, 2021 to Mach 28, 2022 and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending December 28, 

2020, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from March 29, 2021 through March 28, 2022, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 
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order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirement contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

For each order placed, contractor must notify the ordering agency on the same day that the product ships/delivers 

via e-mail sent to Jennifer.2.Brown@dla.mil and infovirginiabeach@gpo.gov (or to the address furnished on the 

Print Order). The subject line of this message shall be “Distribution Notice for Program 2395-S, P.O. E-XXXX, 

Print Order XXXXX”. The notice must provide all applicable tracking numbers, shipping method, and Title. 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request. 

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not 

been offered under the contract. Further, the contractor is not to accept print orders which are outside the scope of 

the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer, 

Virginia Beach GPO. If such orders are placed by the agency, and no Modification is received from the Virginia 

Beach GPO, the contractor is to notify GPO Virginia Beach immediately. Failure to do so may result in 

nonpayment. 
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ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following: 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

PAYMENT: 

Immediately upon completion of each order, the contractor shall submit an itemized statement of billing to the 

ordering agency for verification, approval, and signature. The contractor must email their invoice along with all 

supporting documentation to the agency contact as specified on the print order. 

After agency verification and approval, the contractor must submit the approved, signed billing invoice to the 

U.S. Government Publishing Office. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located 

at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
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SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of a saddle stitched pamphlet, requiring such operations as 

electronic prepress, proofs, printing (four-color process), binding, packing, and distribution.

TITLE: Service to the Fleet Magazine

FREQUENCY OF ORDERS: Approximately 12 order per year. 

QUANTITY: Approximately 1,200 copies per order. 

NUMBER OF PAGES: Approximately 24 pages + 4 page cover per order. Occasionally up to 28 pages + 4 

page cover. 

TRIM SIZE: 8-1/2 x 11”

GOVERNMENT TO FURNISH: Electronic Media, camera copy or previously printed sample to be used as 

camera copy for type/rules printing, and hand drawn copy as manuscript copy. 

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

A Print Order (GPO Form 2511) will be supplied for each individual order. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish,” necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to the ordering agency as specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy. 

PROOFS: 

One press quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) that will be used 

to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. 

Proof will not be used for color match. Proofs will be transferred to the agency via email. 

 

AND/OR 

Contractor must supply a proof sign-off sheet and return airbill. Also, please include a reminder that the agency 

can only keep proofs 2 days. 

Digital Content Proofs (not for color match) 

1 set of digital color content proofs for all pages. Direct to plate must be used to produce the final product with a 

minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be 
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used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged 

face and back, trimmed and folded to the finished size of the product, as applicable. 

AND/OR 

1 set of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides an option for 

high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), and meets or 

exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future 

amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. 

Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must 

contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control Strip 

2009 or 2013(i1). 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These 

proofs must contain all elements, be in press configuration, and indicate margins. Proofs will be used for 

color match on press. Direct to plate must be used to produce the final product with a minimum of 2400 x 

2400 dpi. 

Contractor must not print prior to the receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” 

dated September 2019. 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/vol_13.pdf. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the 

JCP and/or attached color sample(s). The Contracting Officer reserves the right to reject 

shipments of any order printed on paper the color of which, in his opinion, materially differs from 

that of the color sample(s). 

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to 

the spine. 

The paper to be used will be indicated on each print order. 

Cover: JCP Code L11, No. 1 Gloss-Coated Cover, Basis Size 20 X 26" (Basis weight 80 lbs.) 

Text: JCP Code A181, No. 1 Gloss-Coated Text, Basis Size 25 X 38" (Basis weight 70 lbs.)
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PRINTING: 

Covers 1 through 4 and text print head-to-head in four-color process. Ensure footer lines up throughout. Flood 

coat text and covers with a varnish coating. 

All orders must be printed on a press capable of printing four (4) colors in a single pass through the press 

(minimum of four (4) printing units). 

MARGINS: Margins will be as indicated on the print order, furnished camera copy or furnished electronic file. 

Usually bleeds throughout.

BINDING: Score cover, collate, and saddle stitch in two evenly spaced locations on left 11" side. 

PACKING: Package to ensure no damage prior to receipt by agency. Boxes must be filled to capacity without air 

in shipping containers not to exceed 45 pounds when fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split when processed through the U.S. mail system or a small package carrier delivery system. 

LABELING AND MARKING (Package and/or Container Label):

Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking Specifications which can be located on 

GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate 

of Selection of Random Copies which can be located on GPO.gov. Copies will be paid for at the running rate 

offered in the contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must 

be included with the samples. 
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Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of 

mailing. 

DISTRIBUTION: 

Deliver f.o.b. destination to DLA Document Services, Norfolk Naval Shipyard, Public Affairs Office Bldg.1500, 

Portsmouth, VA 23709 (or to the address furnished on the Print Order).

Complete addresses and quantities will be furnished with the print orders. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order shipped) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 2395-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies of all 

delivery/shipping receipts upon agency request. 

Upon completion of each order, all furnished material (including electronic media, if applicable, and digital 

deliverables) must be returned to destination with the furnished material.

All expenses incidental to picking up and returning materials (as applicable), submitting proofs, and furnishing 

sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Contractor will be required to pick up print order, copy, and furnished material from DLA Document Services, 

Norfolk Naval Shipyard, Public Affairs Office Bldg.1500, Portsmouth, VA 23709 (or to the address furnished on 

the Print Order).

No definite schedule for pickup of material/placement of orders can be predetermined. 

The following schedule begins the first workday after notification of availability of print order and furnished 

materials; the workday after notification will be the first workday of the schedule. 

Contractor must complete production and distribution within 14 calendar days after notification that Print Order and 

Government Furnished Materials are available for pickup. The schedule will begin upon notification of the availability of 

print order and furnished material.

No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for revised 

proofs, if contractor’s errors are judged serious enough to require them. 

Proofs will be withheld no more than 2 workdays from their receipt at the ordering agency until they are made 

available for pickup. (The first workday after receipt of proofs at the ordering agency is day one (1) of the hold 

time.) 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination(s) specified and not the date of delivery to a common or other carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
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For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Virginia 

Beach Regional Office via email at infoVirginiaBeach@gpo.gov; or via telephone at (757) 490-7940. Personnel 

receiving email or call will be unable to respond to questions of a technical nature or to transfer any inquiries. 
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SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. (a) 292 350 

 (b) 12 144 

II. (a) 6 

 (b) 7 

 (c) 12 

 

 
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2395-S (03/22)

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. destination for all other shipments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item will be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 

NOTE: CONTRACTOR BILLING MUST BE ITEMIZED PER THE SCHEDULE OF PRICES. 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications to include Printing in four-color process, including proofs and stock/paper and binding. 

 Makeready Running Per 

 and/or Setup 1,000 Copies

(1) (2) 

(a) Text: Printing in four-color process, 

including binding ........................................... per 8-1/2 x 11” page ...... $___________ $___________ 

(b) Complete Cover: Printing in four-color process, 

including varnishing and binding .................... per complete cover ...... $___________ $__________ 

II. ADDITIONAL OPERATIONS: Revisions and revised proofs due to AAs. Contractor will be allowed 

charges under (a) and (b) below ONLY when AAs are indicated on the initial proofs submitted, and this 

information MUST accompany billing in order for the contractor to receive payment. 

(a) Digital Content proofs.................. per ss8-1/2 x 11” page .................................$_____________________ 

 

(b) Inkjet proofs.............per 8-1/2 x 11” page ....................................................$_____________________ 

(b) Adobe Acrobat PDF soft proofs.............per proof ........................................$_____________________ 

 _________ 

 (Initials) 
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2395-S (03/22)

SHIPMENT(S): Shipments will be made from: City _______________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

 

 

Bidder _____________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

______________________________________________________________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials)