Specifications by SG Jacket 417-745 

Page 1 of 29 Census Requisition 1-00088

Reviewed by GPO

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on December 

9, 2021 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 

pandemic, this will NOT be a public bid opening. 

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based 

on this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other method of 

bid submission will be accepted at this time.

The Jacket Number 417-745 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be 

considered for award. 

For information regarding the solicitation requirements prior to award please email Steve Gaumer at

sgaumer@gpo.gov. For contract administration after award, contact APS DC at 202-512-0307. 

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following— 

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

(2) The vendor’s email provider may have different size limitations for sending e-mail, however vendors

are advised not to exceed GPO’s stated limit. 

(3) Illegibility of bid.

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the

prevailing time (specified as the local time zone) and the exact time that the e-mail is received by GPO’s

email server as the official time stamp for bid receipt at the specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through 

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/qatap-rev-09-19.pdf. 

Contract Clause 6, "Subcontracts," of GPO Contract Terms(GPO Publication 310.2, effective December 1, 1987 

(Rev. 6-01)), is modified to permit subcontracting of the printing of the envelopes. 

SCOPE: These specifications, for the 2022 Census of Agriculture, cover the production of 1 (one) 4 page 

questionnaire and 3 (three) 24 page questionnaires, three (3) 4 page instruction sheets, one (1) 2 page instruction 

sheet, seven (7) 2 page letters, 7 (seven) return envelopes and 14 (fourteen) outgoing envelopes assembled into 

15 different mailing package configurations utilizing the items listed on pages 3-5 herein, requiring such 

operations as printing in one- and two-colors, envelope printing and construction, binding, gathering items into 

sets, inserting into outgoing envelopes, packing, and distribution. In addition, 10 (ten) envelopes are to be 

produced with no package assembly required. 
Page 2 of 29 Jacket 417-745

GENERAL TERMS AND CONDITIONS

NOTE: After removal of the stitches, all questionnaires (no stitching on item 1C) must be guaranteed to

function properly on IBML Trac 5 and Trac 6 Scanners. Contractor is responsible for excess processing

costs incurred by furnishing questionnaires out of specifications.

PRODUCTION and QUALITY CONTROL (QC) PLANS: The low responsive, responsible bidder shall

furnish detailed written Production and QC Plans (see minimum requirements to be included in the

PRODUCTION AND QUALITY CONTROL PLANS herein, on page 24) within five (5) workdays after

notificationbytheGovernmentto theContractingOfficer(CO).TheProductionandQCPlansmaybe submitted

electronically orin hard copy (six (6) copies). These plansmust include Production andQCPlansfromany and

allsubcontractors. Award will not be made prior to approval of same.

In the event that a change is required in the Production Plan and/or QC Plan of any item, the contractor shall

submit a revised Production Plan and/or QC Plan to GPO, within three (3) workdays for Government review

prior to the pre-award survey being scheduled. 

PRE-AWARD PLANT SURVEY: A pre-award plantsurvey may be conducted by Government Publishing

Office, Census Bureau, and Department of Agriculture personnel to determine if the prospective

contractor (and the subcontractor(s)) have adequate facilities and expertise to accomplish the requirements of

these specifications.This pre-award survey may include inspection ofthe equipment on which this product will

be produced.

POST-AWARDCONFERENCE:Apost-awardconferencewillbeheldatthe contractor’sfacilityat adateand

time to be determined.The purpose ofthe conferencewill be to discuss and reviewwith production personnel all

aspects of the contractor’s and sub-contractor(s)’ internal and external operations required to complete this

contract. The contractor will conduct this conference during which the contractor’s and sub- contractor(s)’previously approved Production and QC Plans will be reviewed in depth. Attending this meeting

will be Government representativesto establish coordination of allrequired operations. Arepresentative of all

subcontractorsinvolvedmust alsobepresent, as well asrepresentativesfrom each involved production area for

the primary contractor.

QUALITY SYSTEMS AUDIT: Following the post-award conference, and after a review of the contractor’s

written quality system plan/procedures, the Government may conduct an in-depth audit of all contractor’s

quality control methods,quality systems and qualityplansina formalwalk-through. This auditwouldrequirethe

contractor to plan, in advance, all quality related functions, whichwould be required to complete the contract.

Should subcontractors be involved, a complete audit of their quality system may also be performed.

Failure to maintain the quality systems in accordance with the contractor's plan approved by the Government 

may result in the Government's termination of the contract for default. Performance of all elements and

functions of the Quality Systemsshall not relieve the contractor of responsibility for meeting all requirements

in this contract.

GOVERNMENT ON-SITE REPRESENTATIVES: Two (2) or more Government representatives may be

present at the contractor’s/subcontractor(s)’ production facility to provide oversight, surveillance, and

coordination, for the duration of each shift, to monitor the production, reviewing quality, labeling ofshipping

containers, and packaging of containers.

These representatives do not have contractual authority and cannot make changes in the specifications or

contract terms but are to bring any and all defects they see to the contractor’s QC official. It is the

responsibility of the contractor to identify points of contact for the Government Representatives. These

representativesshall have full and unrestricted access to all production areas where the Census work is being

produced. The contractor must provide office space with a desk, a telephone and unlimited access to a fax 

machine. The office must be an enclosed, secure area adjacent to the production operations.

NOTE: The Government Representatives may affix stickers to the cartons and /or pallets for internal

Census purposes. The application of these stickers neithersignifies norimplies, in any way, the acceptance of
Page 3 of 29 Jacket 417-745

the job by the Government. The Affixed stickers do not apply to the acceptance of the materials on that pallet.

PRODUCT DESCRIPTIONS, QUANTITIES, AND SPECIFICATIONS

All the requirements of these specifications apply equally to all items unless otherwise indicated.

NOTE: Questionnaires SHALL be produced using Offset Lithographic processes. Flexographic printing is NOT 

acceptable. If questionnaires are produced on a web press, it must be a heat set or equivalent process. The 

Pantone ink used for the questionnaires SHALL NOT contain any black pigment. In addition, the use of 

automated color/density QC on press (i.e., closed loop color control system) must be used for printing the 

Questionnaires

Item No. Form Number Quantity Specifications

QUESTIONNAIRES

1A 22-A100 7,660,389 Format: 8-1/2 x 11”; 24 page self-covered; prints head to head,

face and back (no blanks). See instructions for folding under

Folding Requirements herein, on. Inks: (1A & 1B) Black and Pantone 354 (Green)

Stock: White Opacified Offset Book, basis weight: 50 lbs. per 500

sheets, 25 x 38", equal to JCP Code A80.

Binding: Saddle-wire stitch in two (2) places on 11” dimension and

trim three (3) sides. Single leaves connected with lip (i.e., binding

stub) to left or right side of stitches are not allowed.

NOTE: Contractor must stagger the saddle-stitches every other

book to facilitate packing. Staggered stitches must not overlap.

Stitches must be at least 1" from the head and foot of product.

1B 22-A101 30,125

1C 22-A400 920,500

Format: 8-1/2 x 11; 4 page self-covered; prints head-to-head, face and back (no blanks). See instructions for folding under

Folding Requirements herein, on page 6. Inks: (1C) Black and Pantone Process Cyan U

Stock: White Opacified Offset Book, basis weight: 50 lbs. per 500

sheets, 25 x 38", equal to JCP Code A80.

1D 22-A101(PR) 48,300

Format: 8-1/2 x 11”; 24 page self-covered; prints head-to-head, face and back (no blanks). See instructions for folding under

Folding Requirements herein, on. Inks: (1D) Black and Pantone 354 (Green)

Stock: White Opacified Offset Book, basis weight: 50 lbs. per 500

sheets, 25 x 38", equal to JCP Code A80.

Binding: Saddle-wire stitch in two (2) places on 11” dimension and

trim three (3) sides. Single leaves connected with lip (i.e., binding

stub) to left or right side of stitches are not allowed.

NOTE: Contractor must stagger the saddle-stitches every other

book to facilitate packing. Staggered stitches must not overlap.

Stitches must be at least 1" from the head and foot of product.

INSTRUCTIONSHEETS

3A 22-A01(I) 7,626,121 Format: 17 x 14” (Item 3D: 8-1/2 x 14); Single sheet, Printstwo

(2)-sides, head-to-head. Folds to 8-1/2 x 4-2/3”

Ink: Black

Stock: White Opacified Offset Book, basis weight: 40 lbs. per 500

3B 22-A01(H)(I) 22,950 sheets, 25 x 38", equal to JCP Code A80.

3C 22-A01(PR)SP(I) 48,300 
Page 4 of 29 Jacket 417-745

3D 22-A400(I) 922,500

LETTERS

4A 22-A01(L1) 3,506,628 Format: 8-1/2 x 11”; Single sheet, Prints two (2)-sides, head to

head. See instructions for folding under Folding Requirements

herein,1 see pages 6-7

Ink: Black

Stock: White Opacified Offset Book, basis weight: 40 lbs. per 500

sheets, 25 x 38", equal to JCP Code A80.

4B 22-A01(L3) 2,167,986

4C 22-A01(L4) 1,799,428

4D 22-A01(L1A) 54,943

4E 22-A01(L5) 922,500

4F 22-A1(PR)L1 25,800

4G 22-A1(PR)L3 20,500

RETURNENVELOPES

5A 22-A8 7,576,104 Format: 9-1/4 x 5-7/8” plus flap. -Items 5A, 5B, 5C, 5D, 5E and 5G prints face and back before

manufacture, Type and security tint inside envelope including on the

inside, a message to show through the open window plus balance

of inside (not to appear through open window) to have a scrambled pantograph of contractor's own design, before manufacture.

5B 22-A8(H) 22,650

5C 22-A8(S) 920,000

5D 22-A8(PR) 46,300

5E 22-A8(NML) 50,000

5F 22-A8(BL) 80,000 -Item 5F prints one (1)side only on the back before manufacture, a

message to show through the window (the message “Make sure the

barcode shows...”).

Ink: Black

Stock: White Wove or Writing, basis weight: 24 lbs. per 500 sheets,

17 x 22" with a minimum bursting strength of 24 lbs. per square

inch, equal to JCP Code V20.

Open window: Die cut 7/8 x 4-1/2” with four (4) round corners.

Location of the window, 1-3/8" from the right edge and 1-7/8” from

the flap fold of the envelope. DO NOT COVER WINDOW.

5G 22-A8(A) 50,000

OUTGOINGENVELOPES

6A 22-A7.1 3,231,771 Format: 6-1/16 x 10”, plus flap.

-Items 6A, 6D, 6E, 6G, and 6H: Print one (1)side only (outside of

envelope prior to construction) in Black ink only. After

manufacture, image appears on the side opposite the seams(front of

envelope).

-Items 6B, 6C, and 6I: Print one (1)side only (outside of envelope

prior to construction) in Black and Pantone 199 (Red) (One (1)

typeline prints in red ink). After manufacture, image appears on the

side opposite the seams (front of envelope). -Item 6F - Blank. No printing required.

Stock: White Wove or Writing, basis weight: 24 lbs. per 500 sheets,

17 x 22" with a minimum bursting strength of 24 lbs. per square

inch, equal to JCP Code V20.

Open window: Die cut 4-3/4 x 2-1/2” with four (4) round corners.

Location of the window 1-3/8" from the right edge and 2-1/8” from

the flap fold of the envelope. DO NOT COVER WINDOW.

6B 22-A7.2 2,003,251

6C 22-A7.3 2,582,698

6D 22-A7 (GR) 64,770

6E 22-A7(NML) 50,000

6F 22-A7(BL) 80,000

6G 22-A7(UAA) 50,739

6H 22-A7.1(PR) 25,500

6I 22-A7.2(PR) 23,000
Page 5 of 29 Jacket 417-745

6J 22-A7.1(P) 210,221 Format: 9 x 11-3/4”, plus flap.

-Item 6J: Prints one (1) side only (outside of envelope prior to

construction)inBlackinkonly. Aftermanufacture,imageappears on

the side opposite the seams (front of envelope).

-Item 6K: Prints one (1) side only (outside of envelope prior to

construction) in Black and Pantone 199 (Red) (One (1) typeline

prints in red ink). After manufacture, image appears on the side

opposite the seams (front of envelope). -Item 6L: Blank. No printing required

Stock: Kraft (bleached white) envelopes, basis weight: 24 lbs. per

500 sheets, 17 x 22" with a minimum bursting strength of 38 lbs. per

square inch, equal to JCP Code V10.

Covered windows: Die cut 4-1/2 x 2-3/4” with four (4) round

corners. Location of the window 2” from the top and 1-3/8” from

the right edge of envelope.

6K 22-A7.2/3(P) 228,146

6L 22-A7(BL)P 6,500

6M 22-A7.1(MU) 15,000 Format: 9-1/2 x 12”, plus flap

Stock: Kraft (bleached white) envelopes, basis weight: 28 lbs. per

500 sheets, 17 x 22" with a minimum bursting strength of 44 lbs. per

square inch, equal to JCP Code V10. -Item 6M: Print one (1) side only (outside of envelope prior to

construction) in Black ink only. After manufacture, image appears

on the side opposite the seams (front of envelope). -Item 6N: Print one (1) side only (outside of envelope prior to

construction) in Black and Pantone 199 (Red) (One (1) typeline

prints in red ink). After manufacture, image appears on the side

opposite the seams (front of envelope).

No windows required. 6N 22-A7.2/3(MU) 13,000

*For each item - Plus 1%, Minus NONE - (Billing adjustment due to quantity change will be made at the

contractor's "additional" rate. See "OFFERS" herein. ShortagesWILL NOTbe accepted; therefore, the contractor

is cautioned that they will be required to make-up any shortages at no additional cost to the Government.) 

The above quantities are exclusive of all Prior to Production Samples and Census Quality Assurance

Random Copies, which the contractor MUST produce

MARGINS: Follow trim marks provided in the furnished electronic media. Identification markings such as 

register marks, ring folios, rubber-stamped jacket numbers, commercial identification marks of any kind, 

etc., except, form number, and revision date, must not print on finished product.

PRINTING AND FINISHING REQUIREMENTS

Contamination of products with a material that is harmful, or may be perceived by recipients as harmful, 

poses a potentially significant risk to the success of the Census operations. Therefore, the use of any 

powders in printing and finishing processes is not permitted. The contractor also shall minimize excess dust 

and paper fibers through the control of dust causing agents from dull slitters, dull cutter knives, etc. The

contractor shall change cutters and knives at regular intervals to ensure paper dust is not generated, and 

shall ensure all such measures are addressed in the contractor’s Production and QC Plans.

BAR CODES (For Items 1A thru 1D (Questionnaires)): Each page will have a bar code on the bottom 

right side of the page (provided in the electronic files) The bar code will be an Interleaved 2 of 5 bar code 

with the CPI set at 9.5 at a ratio of 2.9:1. The bar code contains a 5- digit form number, 2-digit page number 

and a check digit. A text version of the information will appear on the bottom right side of the page adjacent 

to left side of the bar code.
Page 6 of 29 Jacket 417-745

FOLDING REQUIREMENTS

Items 1A, 1B and 1C (Questionnaires):

Item Form No. Quantity to be 8-1/2x11”

(unfolded)

Quantity to be folded to 8-

1/2x 5-1/2"*

1A 22-A100 444,589 7,215,801

1B 22-A101 2,982 27,143

1C 22-A400 0 922,500**

1D 22-A1(PR)SP 0 48,300

*After stitching, fold to 8-1/2x 5-1/2" using one parallel fold with Page 1 (title) out.

** Item 1C is not stitched

Items 3A, 3B, 3C, and 3D (Instruction Sheets):

Item Form No. Qty. to be 8-1/2 x 14”

(unfolded)

Quantity to be folded to 

8-1/2 x 4-2/3"* 

3A 22-A01(I) 7,626,121

3B 22-A01(HI) I 27,143

3C 22-A1(PR)SP(I) 48,300

3D 22-A400(I) 2,500 920,000

*Fold to 8-1/2 x 14" using one parallel fold, then fold to 8-1/2 x 4-2/3" using two right-angle folds with the title 

out. 3D: Fold to 8-1/2 x 4-2/3 using two right-angle folds with the title out. Follow furnished dummy.

Items 4A thru 4D (Letters):

Item Form No. Quantity to be 8-1/2x11" 

(unfolded)

Quantity to be folded to 

8-1/2 x 5-1/2”*

4A 22-A01(L1) 210,221 3,296,406

4B 22-A01(L3) 124,670 2,043,316

4C 22-A01(L4) 103,476 1,695,952

4D 22-A01(L1A) 4,204 50,739

4E 22-A01(L5) 0 920,000

4F 22-A1(PR)L1 0 25,800

4G 22-A1(PR)L3 0 20,500

*Fold to 8-1/2 x 5-1/2” using one parallel fold, letterhead printing out.

ENVELOPE PRINTING AND CONSTRUCTION

Items 5A, 5B, 5C, 5D, 5E, and 5G (Return Envelopes): All printing (e.g. print contrast ratio, Intelligent Mail
Page 7 of 29 Jacket 417-745

Barcodes(IMB), Facing Identification Marks(FIM), etc.)shall comply with all applicable USPS Regulations

and Business Reply mail requirements and must qualify for High Volume Qualified Business Reply Mail

(QBRM) mailing status. Refer to the latest version of the USPS Domestic Mail Manual; USPS Publication

25, Designing Letter andReply Mail, November 2018; and the USPS Quick Service Guide 507a,Business

Reply Mail Layout Guidelines (S507.9.8); and USPS Notice 67 USPS July 2009 (transparent template).

Envelope printing shall be in accordance with the requirementsforthe style envelope ordered and shall conform

to the mail piece design supplied by the Census Bureau and approved by the USPS. Text print quality shall

conform to all USPS print quality requirements,for example reflectance, background print contrastratio (PCR),

character PCR, voids, and skew.

Security tint on all Return Envelopes shall not show through the envelope nor interfere with USPS equipment

reading the postal and FIM/OCR/bar code read areas, but shall ensure complete opacity, and prevent show 

through of any material contained therein. The Contractor shall not print tint on the inside flap and in the area

that falls directly behind the postal and FIM bar codes clear zone area after construction.

Items 5A thru 5G (Return Envelopes): Envelopes are to be open side, with side seams and sides of flap must

angle a minimum of 20 degrees. Envelopes must be sufficiently high cut to prevent the flap adhesive from

contacting the envelope contents, minimum flap depth 1-3/8", maximum flap depth 1-7/8".

Items 6A thru 6I (Outgoing Envelopes): Envelopes are to be open side, with high-cut diagonalseams and web- fed pointed flap (preferred) or side seams with square flap having sides of flap angling a minimum of 20

degrees. Envelopes must be sufficiently high cut to prevent the flap adhesive from contacting the envelope

contents, minimum flap depth 1-7/8", maximum 2-1/8".

Items 6Jthru 6L(OutgoingEnvelopes):Envelopes are to be open side, with side seams and fully gummed with a

1- 3/4 x 2-1/8” flap. Sides of the flap must angle a minimum of 20 degrees. Flap to be located on the 11-3/4”

rightside.

Items 6M and 6N (Outgoing Envelopes): Envelopes are to be open end with centerseam with a 1-3/4 x 2-1/8”

flap. Side of flap must angle a minimum of 10 degrees. Extended scored flap to be located on the 9-1/8” right

side. Back of flap to contain a pressure sensitive adhesive strip 1-1/4” deep, with a suitable protective liner,

oversized for easy removal. Minimum flap depth of 3/8”, maximum flap depth of 5/8”.

Windows: For items, 5A thru 5G and 6A thru 6I, the long dimension of the windows shall be parallel to the

long dimension of envelope. For items 6J thru 6L, the long dimension of window to be parallel to the short

dimension of envelope. EXACT SIZE AND PLACEMENT IS CRITICAL TO THE TO THE LABELING

AND BAR CODE SCANNINGOPERATIONS.

Covered windows: The contractorshall use transparent polystyrene orsuitable transparent material,securely

glued on all four (4) edges to the inside of the envelope.

Flap Adhesive (All Envelopes, except items 6M and 6N): (The flap adhesive must be in accordance with

CommercialItemDescription(CID) A-A1446C).Allsealing flap adhesivesshall be thewater-activated types of

such a consistency to prevent premature sealing of the flap and curling of the envelope after drying. Adhesive

shall be uniformly applied and have aminimum thickness of 0.0006” and shall be applied along the length ofthe

flap, extending almost to the flap edge, with not more than 1/2” unapplied space at each end of the flap. The 

flaps shall be capable of being quickly and securely sealed using fingertips after moistening the adhesive.

When opened 15 to 20 seconds aftersealing,the flap shall pullfibers fromthe body ofthe envelope fromnotless

than 75% of the adhesive area. Flap adhesive must cover at least 60% of the area of the flap beyond the throat.

All adhesive shall be clean and free from offensive odor and ingredients that would discolor the paper.

Seam Adhesive (AllEnvelopes): The seamadhesive shall extend almost the entire length ofthe seam,with not

more than 1/2” unapplied space at the beginning of the top seam overlap and no more than 1/2” unapplied

space at the bottom edge of the envelope. The width of the adhesive on the side-sealed seams must be no less

than 3/16”. The seam adhesive shall be applied so that it is continuous. All adhesive shall be clean and free

from offensive odor and ingredients that would discolor the paper.
Page 8 of 29 Jacket 417-745

GOVERNMENT TO FURNISH (GFM): Items 1A, 1B, 1C and 1D (Questionnaires), 5A thru 5G and 6A

thru 6E, 6G thru 6K, 6M, and 6N (Envelopes) – File Transfer on Microsoft Office 365 - base OneForm

Designer Plus (Amgraf, Inc.) Software 8.4 then saved and submitted using Adobe Acrobat XI in Portable

DocumentFormat(PDF)generatedbyAdobeAcrobatXI. Items3A thru3C and4Athru4G(InstructionSheets

and Letters) – PDF files created on Microsoft Word for Microsoft 365 MSO (16.0.13801.20772) 64-bit. All

printer fonts will be embedded within the PDF files.

One (1) construction dummy of each mailing package type.

One (1) piece of line camera copy for special Census shipping container label, image size (8 x 5”).

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government

to Furnish," necessary to produce the product(s) in accordance with these specifications.

The contractor must have the following on hand: • The latest version of the: USPS Domestic Mail Manual • The latest version of the USPS Publication 25, Designing Letter and Reply Mail, November 2018

• The latest version of the USPS, Quick Service Guide 507a; Business Reply Mail Layout

Guidelines (S507.9.8). • The latest version of the USPS Notice 67 USPS July 2009 (transparent template) • Gage-Line Optical Comparator 6x (Gage-Line Company) or equivalent. • Hand Held Barcode Reader 4600G or equivalent, verify IMB on 5A, 5B, 5C, 5D , 5E and 5G • Time/Date Stamp Machine

Government Representatives at every location where any production operations will occur, including all

subcontractor locations, must be furnished the following:

• Office space with a desk and 2 (two) worktables, telephone capable of receiving and making

outside telephone calls including long distance capability. The contractor will be reimbursed for any

charges toll calls made by Government representatives upon presentation of voucher and verifiable

documentation. Theoffice must be in an enclosed secured area adjacent to the production operation(s). • Unlimited access to Internet access or high- speed (T1, Broadband) Internet access and a printer. • For Press Sheet Inspections, the contractor/subcontractor(s) shall make available a space with

standard lighting conditionsfor the GovernmentRepresentativesto review productsamples(i.e.,

PIA/GATF 5000K).

Electronic Prepress: Prior to Image Processing, the contractor is responsible for performing a basic check

(preflight) of the furnished publishing filesto assure accurate output of the required reproduction image. Any

errors, median damage to data corruption that might interfere with proper file imaging must be reported to the

contract administrator. Contractor must notify the Government as soon as necessary in order to comply with

the shipping schedule. In addition,the contractorisresponsible for creating or alteringany necessarytrapping,

settingproperscreenanglesand screenfrequency, anddefining file outputselection forthe imagingdevicebeing

utilized. All furnished files must be imaged as necessary to meet assigned quality level. Output must be

generated on high-resolution image processors with minimum 2400 dpi & minimum 150-line screen.

NOTE:Unlesswaivedby theGovernment, contractorwill be requiredtoprint a smallsymbolwithinthe trimarea

on each signature; which will be honed off after color standards are established and approved during the press

sheet inspection.

PROOFS:All packages containing proofsmustbemarked“Attn: Leon Wilkins” and contain a brightly colored

sticker stating “Proofs – Do Not Delay.” 

All Items – Five (5) sets of digital color content proofs. Direct to plate must be used to produce the final 

product with a minimum of 2400x2400 dpi.Proofs must be created using the same Raster Image Processor

(RIP) that will be used to produce the product. Proofsshall be collated with all elementsin proper position (not

pasted up), imaged face and back, trimmed, and folded to the finished size of the product. NOTE: Proofsfor

envelopes must indicate die- cutting, gum/adhesive areas, seams, windows, flaps and security tints. Proofs for

envelopes must also show un- constructed outline of envelope, including flap. AND
Page 9 of 29 Jacket 417-745

Items 1A, 1B 1C and 1D (Questionnaires) Only – Two (2) sets of digital one-piece composite laminated color

proofs on the actual production stock (Kodak Approval, Screen TrueRite, Polaroid PolaProof, Latran

Prediction, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi. Proofs must

show dot structure and be in press configuration.

AND

Twenty-five (25) (8 1/2 x 11”)sheets of each type of paperstock for each item the contractor intendsto use in

the final production.

 NOTE: Inkjet proofs will not be accepted.

Pantone colorsmay be substitutedwitha similar color(withthe exception ofprocess yellow)butmaynotbebuilt

out of the four process colors.

Proofs must contain color control barsfor each color ofink on the sheet. Control barsmust be placed parallel to

the press’s ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must show areas

consisting of minimum1/8 x 1/8” solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray

balance patchesfor process color (if applicable). These areas must be repeated consecutively acrossthe sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs

must contain all elements and indicate margins.

If any contractor’s errors are serious enough in the opinionoftheGPOtorequire revisedproofs,therevisedproofs

are to be provided at no expense to the Government. No extra time can be allowed for these additional

proofs. Such operations must be accomplished within the original production schedule allotted in the

specifications.

The contractor must not print prior to receipt of an “O.K. to print.”

Proof Submission and Approval:

Submit two (2) sets of proofs along with the return shipping label to the U.S. Census Bureau,

ACSD/PSB/Printing Services 4600 Silver Hill Rd. Suitland, MD 20746, Attn: Leon Wilkins 301-763-4479.

Outside of package must be marked “PROOFS - URGENT DELIVERY” on a florescent label. Inside delivery

required priorto 3:30 pm. Contractor mustship via traceable means. Furnished prooflabelmust be filled in by

the contractor and used on all proof packages.

Submit one (1) set of proofs and two (2) sheets of each type of paper stock samples to USDA/NASS Census

Survey Division, Attn: Karie Nielson (202-690-8764), Fredericksburg, VA 22406 (Complete address 

furnished after award). Contractor must ship via traceable means. Furnished proof label must be filled in by

the contractor and used on all proof packages.

Submit one (1)set of proofs and two (2)sheets of each type of paperstock samplesto: US Census Bureau, NASS 

Office, Attn: Neil Collignon (812-218-2238), 1621 Dutch Lane, Bldg. 60B, Jeffersonville, IN 47130. 

Contractor mustship via traceable means. Furnished proof label must be filled in by the contractor and used on

all proof packages.

Submittwo (2)sets proofs and twenty-three (23)sheets of each type ofpaperstock samples together with copy to

the U.S. Census Bureau, 1621 Dutch Lane, NPC Receiving Dock 60F, Jeffersonville, IN 47132. ATTN: Elena 

Coleman Turpin (Bldg. 61A; 812-218-2256). Inside delivery required prior to 3:30 pm. Contractor must ship

via traceable means.

Furnished proof label must be filled in by the contractor and used on all proof packages.

Contractor SHALL call GPO Contract Compliance at 202-512-0520, or e-mail information to

compliance@gpo.gov , immediatelyupon sending/deliveringproofs and immediatelyuponnotificationthatthe

proofs are available for pickup

atthe department.If any contractor’s errors are serious enoughintheopinionoftheGPOtorequirerevisedproofs,

the revised proofs are to be provided at no expense to the Government. No extra time will be allowed forthese

additional proofs. Such operationsmust be accomplishedwithin the original production schedule allotted in the

specifications.
Page 10 of 29 Jacket 417-745

PAPER SAMPLES FOR QUESTIONNAIRES ONLY: Prior to commencement of any production of the

contract productionquantityandfor eachpapermanufacturingrun,thecontractorshallsubmittotheGovernment,

notlessthan 50 blank papersamplesin original, unaltered condition to be used in the production ofthe contract

requirements for Items 1A, 1B and 1C, and 1D (White Opacified Offset Book, basis weight 50 lbs. per 500

sheets, 25 x 38”, equal to JCP Code A80). Each sample shall be approximately 8-1/2 x 11” and must be of the

kind and quality required by the specifications.

NOTE: Sampling shall be conducted in accordance with the current edition of the standard method described

in TAPPI T-400, Sampling and Accepting a Single Lot of Paper, Paperboard, Containerboard, or Related

Product.

A covering document shall accompany each sample set and must include the following information: A) the

GPO JacketNumber;B)themillormanufacturingrun number;C)themanufacturer’stestdataobtainedatregular

intervals throughout the manufacturing run (for ALL properties in this specification including CIELAB

measurements, a three- dimensional coloring measurement system); D) a description of the paper; and E) a

statement certifying thatsampling was conducted in accordance withTAPPIT-400. The cover document, which 

includesthe information required control, and quality assurance.

INK DRAW-DOWNS FOR PANTONE 354 (Green) Prior to commencement of any production of the

contract production quantity and for each ink manufacturing run, the contractorshall furnish not lessthan five

(5)ink draw- downs on the 8-1/2 x 11” paperstock required forItems 1A and 1B, and 1C(Questionnaires). The

contractor shall also furnish the manufacturer’s CIELAB data from the lot of ink they are using on a cover

sheet identifying the Purchase Order and Jacket Number.

INK DRAW-DOWNS FOR PANTONE Process Cyan U Prior to commencement of any production of the

contract production quantity and for each ink manufacturing run, the contractorshall furnish not lessthan five

(5)ink draw- downs on the 8-1/2 x 11” paperstock required forItem 1C(Questionnaires). The contractorshall

also furnish the manufacturer’s CIELAB data from the lot of ink they are using on a cover sheet identifying

the Purchase Order and Jacket Number.

SUBMIT PAPER AND INK DRAW-DOWNS SAMPLES TO: U.S. Government Publishing Office,

QCPP,Attn: John Carey 202-512-0542, Room C-848,StopCSPS, 732NorthCapitolStreet,NW,Washington,

DC 20401. The container and accompanying documentation shall be marked PAPER SAMPLES, and shall

include the GPO Purchase Order and Jacket Numbers.

The Government will approve, conditionally approve, or disapprove these samples within ten (10) workdaysof

the receipt thereof. Approval or conditional approval shall not relieve the contractor from complying

with the specifications and all otherterms and conditions ofthe contract. Aconditional approvalshallstate any

further action required by the contractor. A notice of disapproval shall state the reasons therefore.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to

submit additional samples for inspection and test, in the time and under the terms and conditions specified in

the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no

additional cost to the Government andwithnoextensioninthe shippingschedule. TheGovernmentwillrequire

the time specified above to inspect and test any additional samples required.

In the event the additionalsamples are disapproved by the Government, the contractorshall be deemed to have

failed to make delivery within the meaning ofthe default clause in which event this contractshall be subject to

termination for default, provided however, that the failure of the Government to terminate the contract for

default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in

accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the

time specified, the CO shall automatically extend the shipping schedule in accordance with the procedures as

indicated in Contract Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms (GPO

Publication 310.2, effective December 1, 1987 (Rev. 6-01)).

Manufacture ofthe priorto production samples and final product priorto approval ofthe samplessubmitted is at

the contractor’srisk. Sampleswill not be returned to the contractor. All costs, including the costs of allsamples

shall be included in the contract price for the production quantity.
Page 11 of 29 Jacket 417-745

Following approval of the paper, ink, and proofs, contractormust notify GPOat least three (3) workdays priorto

press run ofthe priorto productionsamples. The contractormustnotproducepriortoproductionsamplespriorto

receipt of an “OK to print for proofs, paper and ink samples.”

PRIOR TO PRODUCTION SAMPLES: After approval of the paper and ink samples and proofs, the

contractor shall submit not less than 960 printed samples each of Items 1A, 1B and 1D (saddle-wire stitched,

trimmed, and folded to final size) PLUS 960 printed samples each of Items 5A thru 5E & 5G and 6A thru 6N

(die-cut and constructed in accordance with the specifications). Allsamples must be printed and must be of the

size, kind, and quality that the contractor will furnish, and must comply with these specifications. These

samples MUST be produced on the exact equipment and in the facility proposed to be used for the final

production run. Samples will be inspected and tested and must comply with the specifications as to

construction, kind, and quality of materials. In addition,samples of Items 1A, 1B, 1Cand 1D will be tested on

the specified scanner.

Submit 940 samples each of Items 1A, 1B, 1C and 1D, 5A thru 5G, and 6A thru 6N to: U.S. Census Bureau,

ATTN: JenniferBowers(812-218-2276), 1621 Dutch Lane,NPCReceivingSection,Bldg.60F,Jeffersonville,

IN 47132

Submit five (5) samples each of Items 1A, 1B, 1C and 1D, 5A thru 5G, and 6A thru 6N to: USDA/NASS

Census Survey Division, Attn: Karie Nielson (202-690-8764), Fredericksburg, VA 22406 (Complete address 

provided after award)

Submit five (5)samples each of Items 1A, 1B, 1C and 1D, 5A thru 5G, and 6A thru 6N to: US Census Bureau, 

NASS Office, Attn: Neil Collignon (812-218-2238), 1621 Dutch Lane, Bldg 60B, Jeffersonville, IN 47130

Submit five (5) samples each of Items 1A, 1B, 1C and 1D, 5A thru 5G, and 6A thru 6N to: U.S. Census

Bureau, ACSD/PSB/Printing Services 4600 Silver Hill Rd.Suitland, MD 20746 ATTN:Leon Wilkins 301- 763-4479. Outside of package must be marked “PROOFS - URGENT DELIVERY” on a florescent label.

Submit ten (10) samples each of Items 1A, 1B, 1C and 1D, 5A thru 5G, and 6A thru 6N to: U.S. Government

Publishing Office, QCPP, John Carey 202-512-0542, Room C-848, Stop CSPS, 732 North Capitol Street,

NW, Washington, DC 20401.

The containers andaccompanyingdocumentationare tobemarked“PRIORTOPRODUCTIONSAMPLES”

and are to include the GPO Purchase Order and Jacket Numbers. The samples must be submitted in sufficient

time to allowseven (7)workdaysforGovernmenttestingofthesamples,followedbyproductionandshipmentin

accordance with the shipping schedule.

NOTE: The contractor is to deliver all samples via traceable means.

The Government will approve, conditionally approve, or disapprove these samples within ten (10)

workdays. Approval or conditional approval will not relieve the contractor from complying with the

specifications, andallofthe other terms and conditions of the contract. A conditional approval shall state any

further action required by the contractor. A notice of disapproval will state the reasons, therefore.

If the Government disapproves of the samples, the Government may require the contractor to submit

additional samples for inspection under the time, terms, and conditions specified in the notice of rejection.

Such additional samples shall be furnished, and necessary changes made, at no additional cost to the

Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required.

In the event that the samples are disapproved by the Government, the contractor shall be deemed to have failed 

to make delivery within the meaning of the default clause in which event this contract shall be subject to

terminationfor default, provided however,thatthe failure oftheGovernmenttoterminate the contractfordefault

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in

accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the
Page 12 of 29 Jacket 417-745

time specified, the CO shall automatically extend the shipping schedule in accordance with article 12

“Notice of Compliance with Schedules” of contract clauses in GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 6-01)).

Manufacture ofthe final product priorto approval ofthe samplessubmitted is at the contractor’srisk. Samples

will not be returned to the contractor. All costs, including the costs of all samples shall be included in the

contract price for the production quantity.

PRESS SHEET INSPECTIONS (Prior to Production Samples for Items 1A, 1B, 1C and 1D

(Questionnaires), 5A thru 5G, 6A thru 6N (Envelopes), AND Final Production of ALL items): Final

make ready press sheets may be inspected and approved at the contractor’s plant for the purpose of

establishing specified standards for use during the actual press run. Upon approval of the sheets, contractor

is charged with maintainingthosestandardsthroughoutthepressrun(withinQATAPtoleranceswhenapplicable)

andwith discarding all make ready sheetsthat preceded approval. See GPO Publication 315.3 (Guidelinesfor

Contractors Holding Press Sheet Inspections) issued June 2003. NOTE: A press sheet inspection is for the

purpose ofsetting specific standardsthat are to be maintained throughout the entire run. It does not constitute a

prior approval of the entire run.

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the press’ 

ink rollers. The control bars must show areas consisting of 1/8” x 1/8” minimum solid color patches; tint patches of 25, 50, 

and 75%; dot gain scale (such as, BRUNNER, GATF, GRETAG, or RIT); and gray balance patches for process color (if 

applicable). These areas must be repeated across the entire press sheet.

BINDINGINSPECTIONS(Prior toProductionSamplesfor Items 1A, 1B, 1C, 1DANDFinalProduction

of ALL items): Binding operations (trimming, stitching, and folding,) will be inspected and approved at

contractor's plant for quality conformance.

CONVERSION/CONSTRUCTION OF ENVELOPE INSPECTION (For Prior to Production Samples

AND

Final Production of ALL items: The conversion/construction of the envelopes will be inspected at the

contractor’s (or subcontractor’s) plant to ensure that the envelopes are in conformance with these

specifications.

GATHERING/ASSEMBLY AND INSERTION INSPECTION: The gathering, assembly, and insertion of

ALL mailing packages will be inspected at the contractor’s (or subcontractor’s) plant to ensure that the

envelopes are in conformance with these specifications.

PRESS SHEET, BINDING, ENVELOPE CONVERSION/CONSTRUCTION, AND 

GATHERING/

ASSEMBLY, AND INSERTING INSPECTIONS: Government representatives have the option to

attend inspections for all production phases, including subcontractor operations. Prior to conducting press

sheet, binding, envelope conversion/construction, and gathering/assembly/inserting inspections, the

contractor shall provide the Government with at least three (3) workdays (between the hours 8:30 a.m. and

3:30 p.m., prevailing Eastern Time, Monday through Friday). The contractor shall not begin printing,

finishing, envelope conversion or assembly inspections, without an OK’d Sheet/Formfor each item, unless

otherwise agreed upon before the production run. The contractor shall not begin any new phase of

production until the Government inspects and gives approval. The Government reserves the right to waive

any inspection.

NOTE: When these supplies are not ready at the time specified by the contractor for inspection or test, or

an unreasonable amountoftime,istakentoproduce satisfactorypresssheets,imagedsheets,finishedproducts,etc.

(i.e., more than 2 hours) the CO will charge the contractor for any additional cost of the inspection or test. The

CO will also charge the contractorfor any additional costofthe inspectionortestwhenpriorinspectionmakesre- inspection or retest necessary.
Page 13 of 29 Jacket 417-745

GATHERING/ASSEMBLING AND INSERTING SEQUENCE: Strict attention is required when

gathering individual component items, taking care that the specified items are inserted in the appropriate

package type. The top half of page 1 of the questionnaire must face the open window and be visible 

through the window of the outgoing envelopes. Items must be gathered in sequence indicated below,

with the 8-1/2” folded edge of the letter, the instruction sheet, the questionnaire and the flap fold of the

return envelope inserted adjacent to the bottom fold of the outgoing envelope. Top half of the letter must face

the seam side (back after construction) of the outgoing envelope. The folded edge of the return envelope

should be placed toward the bottom of the outgoing envelope. Form number on questionnaire address area

must show through the window of the outgoing envelope. All items inserted into envelopes must be

jogged to the bottom and right side of the envelope. Follow furnished package dummies.

NOTE: Sealing of the outgoing envelopes must not affect the adhesive on the return envelopes nor cause

damage to the inserted items (e.g., rippling due to excessive moisture).

 PACKAGE ASSEMBLY:

INITIAL MAILOUT PACKAGES (2 different package types). SEAL ALL

Package

Designation Components Inserted into

Quantity

Sealed

22-A100 22-A100 22-A01 (I) 22-A8 22-A01(L1)

(Item 1A) (Item 3A) (Item 5A) (Item 4A)

22-A7.1

(Item 6A) 3,222,758

22-A101 22-A101 22-A01(HI) I 22-A8(H) 22-A01(L1)

(Item 1B) (Item 3B) (Item 5B) (Item 4A)

22-A7.1

(Item 6A) 9,013

1st FOLLOW-UP MAILING PACKAGES (2 different package types). SEAL ALL

Package

Designation Components Inserted into

Quantity

Sealed

22-A100 22-A100 22-A01(I) 22-A8 22-A01(L3)

(Item 1A) (Item 3A) (Item 5A) (Item 4B)

22-A7.2

(Item 6B) 1,998,110

22-A101 22-A101 22-A01(HI) I 22-A8(H) 22-A01(L3)

(Item 1B) (Item 3B) (Item 5B) (Item 4B)

22-A7.2

(Item 6B) 5,141

2nd FOLLOW-UP MAILING PACKAGES (2 different package types). SEAL ALL

Package

Designation Components Inserted into

Quantity

Sealed

22-A100 22-A100 22-A01(I) 22-A8 22-A01(L4)

(Item 1A) (Item 3A) (Item 5A) (Item 4C)

22-A7.3

(Item 6C) 1,658,431

22-A101 22-A101 22-A01(H)(I) 22-A8(H) 22-A01(L4)

(Item 1B) (Item 3B) (Item 5B) (Item 4C)

22-A7.3

(Item 6C) 4,267

3rd FOLLOW-UP MAILING PACKAGES (1 package type). SEAL ALL

Package

Designation Components Inserted into

Quantity

Sealed

22-A400 22-A400 22-A400(I) 22-A8(S) 22-A01(L5)

(Item 1C) (Item 3D) (Item 5C) (Item 4E)

22-A7.3

(Item 6C) 920,000

UAA MAILING PACKAGES (2 different package types). SEAL ALL
Page 14 of 29 Jacket 417-745

Package

Designation Components Inserted into

Quantity

Sealed

22-A100 22-A100 22-A01(I) 22-A8 22-A01(L1A)

(Item 1A) (Item 3A) (Item 5A) (Item 4D)

22-A7(UAA)

(Item 6G) 49,182

22-A101 22-A101 22-A01(HI) I 22-A8(H) 22-A01(L1A)

(Item 1B) (Item 3B) (Item 5B) (Item 4D)

22-A7(UAA)

(Item 6G)

562

GENERAL REQUEST (2 different package types). DO NOT SEAL

Package

Designation Components

Inserted into

Item

Quantity

Unsealed

22-A100 22-A100 22-A01(I) 22-A8

(Item 1A) ( Item 3A) (Item 5A)

22-A7(GR)

(Item 6D) 63,200

22-A101 22-A101 22-A01(HI) I 22-A8(H)

(Item 1B) (Item 3B) (Item 5B)

22-A7(GR)

(Item 6D)

300

INITIAL PUERTO RICO MAILING PACKAGES (1 package type).

Package

Designation Components

Inserted

into

Item

Quantit

y Sealed

Quantity

Unsealed

22-

A101(PR)

22-A101(PR) 22-A1(PR)SP(I) 22-A1(PR)L1 22-A8(PR) (Item 1D) (Item 3C) (Item 4F) 22-A7.1(PR)

(Item 6H) 25,300 500

1ST FOLLOW-UP PUERTO RICO MAILING PACKAGES (1 package type).

Package

Designation Components

Inserted

into

Item

Quantit

y Sealed

Quantity 

Unsealed

22-

A101(PR)

22-A101(PR) 22-A1(PR)SP(I) 22-A1(PR)L3 22-A8(PR) (Item 1D) (Item 3C) (Item 4G) 22-A7.2(PR)

(Item 6I) 20,000 500

PACKING: Contractor isto ship the prior to production samplesto each destination using chipboard on top

and bottom of products packed into each carton. Secure products within the carton, keeping them from

shifting in transport and ensuring no damage in shipping.

Pack and palletize the sealed and unsealed package variationsseparately and identify with Package Type. No

internal wrapping or packaging. Pack suitable, uniformquantitiesinnewshipping containerswith aminimum

of 275 lbs. per inch bursting strength or a minimum edge crush test (ECT) of 44 pounds per inch width. All

containers that are only partially complete must have sufficient filler material to guarantee that packages

remain flat and straight. Pack packages standing up, in only one layer, with top edge (flap fold) of sealed

outgoing envelopes up, and the windowsfacing the same direction. Contractortopackinsuchawayastoguard

against crushing packages/shipping containers in transit. Packed shipping containers must not exceed 30

pounds when fully packed.

Shipping containers must be labeled with the identity and quantity of their contents.

Contractor to pack in such a way as to guard against crushing packages/shipping containers in transit.

Pack excess items separately and identify with Item Number and Form Number. No internal wrapping or

packaging. Pack suitable, uniform quantities in shipping containers. Place a full piece of chipboard between

stacks in each shipping container. Packed shipping containers must not exceed 30 pounds when fully
Page 15 of 29 Jacket 417-745

packed.

Wood pallets are required with single stringer. Plastic or pressboard pallets areNOTacceptable. Palletsmust

be L 48 x W 42”. Full-two-sided entry on the 42” width. Strict adherence to these dimensions is

necessary to accommodate storage requirements. Palletsto have no more than eight(8) cartons perlayer, with

carton labelsfacing out, and packed no more than six (6) layers high. Cartons must be stacked on the pallets

so that the length of the cartons run in the opposite direction to the row of cartons beneath (i.e., interlocking,

90-degree palletizing scheme). All cartonslabels MUST face out and must be secured on the pallet by shrink- orstretch-wrapping the entire pallet (including top and bottom).Maximumheight allowed, including pallet, is

48”. DO NOT MIX PACKAGETYPES AND ITEMS ON PALLETS.

LABELING AND MARKING: Reproduce shipping container label from furnished camera copy, fill in

appropriate blanks and attach to shipping containers. Reproduce shipping container labels for all packages,

reproduceoncolored stock asfollows: 22-A100 and 22-A101 Initial Mailing Packages – Green; 1st Follow-up

Mailing Packages – Blue; 2nd Follow-up Mailing Packages – Pink; 3rd Follow-up Mailing Packages – Violet;

UAA Mailing Packages – Yellow; General Request Mailing Packages – Orange – and Puerto Rico (22- A101(PR) Packages – Red; 22-A101(PR) 1st FU mailing packages – Teal.

For orders requiring more than one container, each container must be labeled to indicate what box of how

many. (Example: 1 of 3, 2 of 3, 3 of 3.)

NOTE: Carton shipping labels must indicate correct and complete FormNumber and Edition Date asindicated

on finished product within each carton.

Each container label must be numbered in numerical sequence of production and of each other.

Pallets must have tags labeling the identity of the item, package type (Initial, 1st Follow-up, etc) and

pallet number (such as 1 of 50, 2 of 50 etc). Produce pallet tags on colored stock to match mailing package

carton labels above.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal 

sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not 

choose copies from the same general area in each sublot. The contractor will be required to execute a 

statement furnished by GPO certifying that copies were selected as directed. The random copies constitute 

a part of the total quantity ordered, and no additional charge will be allowed.

Questionnaires/Booklets

Quantity Ordered Number of Sublots

500 – 3,200 50

3,201 – 10,000 80

10,001 – 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special Governmentfurnished blue label, affixed to each affected container. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of 

selection must be included.

A copy of the Government-furnished certificate must accompany the voucher sent to the U.S. Government 

Published Office, Financial Management Service for payment. Failure to furnish the certificate may result 
Page 16 of 29 Jacket 417-745

in delay in processing the voucher. 

CAUTION: Noncompliance with the labeling and marking specificationsmay be cause fortheGovernment to

reject the shipment at destinationandreturnittothe contractor at contractor’sexpense. Aftergivingnoticeofthe

deficiency and affording the contractor anopportunityandreasonable timetocorrect,theGovernmentmay,atits

option,re-label and/or remark in accordance with these specifications and charge all costs to the contractor.

(SEE GPO Publications 310.2, as revised 6-01. (Supplemental Specification, Labeling and Marking 

Specifications, Section 11.) 

DISTRIBUTION: Ship f.o.b. destination. All expensesincidentalto returningmaterials andsubmittingproofs

must be borne by the contractor.

Ship ten (10) copies of each package type plus 50 folded (8-1/2 x 5-1/2”) copies each ofItems 1A, 1B 1C and 1D 

plus 50 copies each of Items 3A thru 3C; 4A, 4B, 4D htru 4G; 5A, 5B, 5D thru 5G; and 6A thru 6N, to: 

USDA/NASS Census Survey Division, Attn: Karie Nielson (202-690-8764), Census Planning Branch, 1400 

Independence Avenue, SW, Room 6351A, Washington, DC 20250. 

Ship the balance of all packages and excess items, which are not used for package assembly to: U.S. Census 

Bureau, Attn: Steve Molnar(812-218-4737),Receiving Dock 60F, 1621 DutchLane,Jeffersonville,IN47132.

Deliveriesmust be made between the hours of 8:30 a.m. and 3:00 p.m. (Eastern Time), Monday through

Friday, excluding Federal holidays.

NOTE: Contractor must notify Steve Molnar (812-218-4734) to inform him that shipment has been made and 

expected delivery date and an e-mail notification of same istvan.molnar.jr@census.gov and leon.wilkins@census.gov . 

Ship the furnished material to U.S. Census Bureau, Attn: Leon Wilkins 301-763-4479,

ACSD/PSB/Printing Services 4600 Silver Hill Rd. Suitland, MD 20746. 

SCHEDULE

DATE EVENT

Within five (5)

workdays after

notification by the

Contracting Officer

Provide Production and Quality Control Plans due to the Government

By December 15, 2021 Award of Contract - GFM for all items will be available for pickup at

the U.S. Government Publishing Office, 27G Street, NW, Washington, DC

20401.

To be determined

after award

Post-Award Conference to be held at the contractor’s facility.

Suitable date to

comply with

production schedule 

Submit proofs for all items as soon as the contractor deems necessary in

order to comply with the shipping schedule. Proofs will be withheld ten (10) 

workdays from receipt in the Census Bureau until the contractor makes them 

available for pick up.

Suitable date to

comply with

production schedule 

Submit Paper and Ink samplesfor Questionnaires only assoon asthe contractor

deems necessary in orderto comply with the shipping schedule. Samples will

be withheld ten

(10) workdays from receipt at the U.S. Government Publishing Office (GPO)

il h d il bl f i k b h Inspection dates to

comply with production 

schedule 

The contractor must notify the GPOofthe date and time the presssheet, binding,

and assembly inspections can be performed. In order for proper arrangementsto

be made, notification must be given at least 3(three) workdays prior to each

inspection. Notify the U.S. Government Publishing Office, (GPO will provide 

details).

Suitable date to

comply with

d i hdl

Delivery of Prior to Production Samples of all items.
Page 17 of 29 Jacket 417-745

Within seven (7)

workdays after receipt

of Prior to Production

Samples by the

Government

Approval, conditional approval, or disapproval of prior to production samples.

To arrive at destination 

by August 18, 2022 Contractor must deliver all Initial Mailout copies of Packages 22-A100, 22-

A101, 22-A101(PR)

To arrive at destination 

by November 3, 2022

Contractor must deliver 22-A100 and 22-A101 1st, 2nd, UAA, Gen Request 

mail packages; 22-A400 (3rd request) mail packages, 22-A101(PR) 1st FU 

mail packages and any other remaining copies.

To arrive at destination 

by November 15, 2022

Ship excess materials and return Government-furnished materials complete to 

arrive at destinations.

Unscheduled materialsuch asshipping documents, receipts or instructions, delivery lists, labels, etc., will be

furnished with the order or shortly thereafter. In the eventsuch information is not received in due time, the

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to

request such information.

QUALITY ASSURANCE REQUIREMENTS

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standardsshall apply to

these specifications unless otherwise stated:

Product Quality Levels:

(a) Printing Attributes -- Level II

(b) Finishing Attributes -- Level II

(c) Exception -- Exceptions as listed within.

Additional Quality Tolerances for Questionnaires, Envelopes, and Packages specified herein.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Press Sheets

P-9. Solid and Screen Tint Color Match O.K. Press Sheets

SpecialInstructions: In the event that the Government waivesinspection of presssheets, the following listed

alternate standards (in order of precedence) shall become the Specified Standards:

P-7. Furnished electronic media

P-9. Pantone Matching System color

Acceptable Quality Levels:

Questionnaires

Critical Defects – 0.10 defects per 100 items Total Defects --- 4.0 defects per 100 items

Other Items

Critical Defects – 1.0 defects per 100 items

Total Defects --- 6.5 defects per 100 items

The most restrictive attribute or tolerance shall govern in all cases.

Information loss (e.g., a cut off page number) shall be assessed a critical defect.
Page 18 of 29 Jacket 417-745

FORM PRINTING TOLERANCES:

Printed Image Misplaced: +/- 1/32”

Skewness: Shall be no greater than 0.75 degrees

 Filled-in Characters: There shall be no filled-in characters

There shall be no filled in characters, smudges, roller marks, spots, hickies, extraneous marks, Newton Rings, 

lint marks, wrinkles or other ink imperfections.

Finishing Tolerances:

Trim Size: +/- 1/32”

 Unfolded Skewness: Shall be no greater than 0.75 degrees

 Fold Position: +/- 1/16”

Fold Size: +/- 1/16”

There shall be no wrinkles, Dog-ears, connected or torn pages, or damaged page edges (including untrimmed 

signature or edges that are feathered, ragged or burred.)

Carton shipping labels must display complete and accurate Form Number and Edition Date as indicated on 

finished product within each carton.

Nonconformance with the above tolerances shall be classified as a critical defect unless otherwise specified. 

The tighter requirement governs in all cases.

LETTER PRINTING TOLERANCES:

 Size: +/- 1/32”

Skewness: +/- 0.75 degrees

 Filled-in Characters: There shall be no filled-in characters

SPECIFICATIONSFORCOLORMATCHONQUESTIONNAIRES:The colormatch for both the

Pantone 354 (Green) and Pantone Process Cyan U inks are termed a “dropout color” for questionnaires

only. The dropout ink shall not contain any black pigment.

Density measurementsshall be made with a spectralresponse ISO/ANSI StatusT, D50 illumination,following

ANSI CGATS.4-1993 Graphic technology-Graphic artsreflection densitometry measurements-Terminology,

equations, image elements and procedures, and followingmanufacturer’srecommendationsfor calibration and

operation of the instrument.

All density measurements shall be relative measurements (substrate excluded). All density measurements

to determine conformance to specificationsmustbemade todry inkfilm. Whenmeasurementsrelative towetink

films are made (e.g., for process controls), the correlation between wet and dry shall be established.

TARGET INK DENSITIES: The Pantone 354 (Green) (Items 1A, 1B, and 1C) and Pantone Process 

Cyan U (Item 1C) ink status T density, cyan filter nominal value for the questionnaires shall be set by

measurements of the specified standard (O.K. presssheet). The target nominals will be set at the PSI. 

The black solid status T density, visual filter, nominal value forthe questionnairesshall be set by

measurements ofthe specified standard (O.K. press sheet). Solid black target nominals will be set at the

PSI.

ADDITIONAL TOLERANCES AND DEFINITIONS

Questionnaire Tolerances:
Page 19 of 29 Jacket 417-745

Color Match: All tolerances are from the nominal values. The following tolerances apply after the nominal

values have been established at the Press Sheet Inspection. These tolerances include equipment variation of

± 0.05 for the densitometer.

Characteristic Tolerance

Solid Pantone 354 (Green) ink Density: Cyan Filter

Solid Pantone Process Cyan U Ink Density

+/- 0.05

+/- 0.05

Black Solid Density (Visual Filter) +/- 0.05

Classification of Defects

Defect Class of Defect

Exceeding tolerance for Solid Pantone 354 (Green) Ink

Measurements: Cyan Density by less than 30%

Cyan Density equal to or more than 30% Major 

Critica

Exceeding l tolerance for Solid Pantone Process Cyan U Ink 

Measurements:

Cyan Density by less than 30%

Cyan Density equal to or more than 30%

Major

Critical

Exceeding tolerance for black solid on questionnaire Major

A visible density shift in a flat tone of Pantone 354

(Green) on questionnaires (viewed under standard viewing

conditions)

Major

A visible density shift in a flat tone of Pantone Process 

Cyan U on questionnaires (viewed under standard viewing

diti )

Major

Spots and Extraneous Marks Tolerances:

Check Boxes(including 1/32” outside of the perimeter of check boxes) – Cumulative area ofspots and

extraneous marks shall not exceed 0.20 mm2 in size. Any nonconformance with this requirement = Major Defect.

Write-In Areas (including 1/16” outside of the perimeter of write-in areas) – Cumulative area of

spots and extraneous marks shall not exceed 0.20 mm2 in size. Any nonconformance with this

requirement = Major Defect.

Black spots and Extraneous Marks outside the designated regionsindicated above for check boxes and writein areas shall not exceed 0.20 mm2 in size. Any nonconformance with this requirement = Major Defect.

Other Defects:

Any single spot or extraneous mark greater than 5 mm2 = Major Defect.

Any foreign matter (e.g., oil) at any location on a questionnaire = Major Defect.

Any break greater than 1.5 mm in length in the perimeter of a check box = Major Defect.

White, Pantone 354 (Green) and Pantone Process Cyan U ink spots and extraneous marks at any 

location on a questionnaire shall conform to GPO Pub. 310.1, Attributes P-1 and P-2, Product 

Quality Level II, with the exception that the samples for Category 2 extraneous marks are changed as 

follows:

Light Marks – Less than 5.0 mm2

Medium Marks – 5.0 up to and including 9.0 mm2
Page 20 of 29 Jacket 417-745

Heavy Marks – Greater than 9.0 mm2

Strike-Through (bleed through) shall be evaluated as spots and extraneous marks. When evaluating

strike- through, the questionnaire shall be placed on a black backing (perANSICGATS.4-1993)with the strike- through up and measured under standard viewing conditions.

BAR CODE QUALITY: A bar code with an ANSI grade of D or F shall be assigned a major

defect. An unreadable bar code shall be assigned a critical defect.

SIZE AND TEXT & ILLUSTRATION IMAGE POSITION - DEFINITIONS AND TOLERANCES:

PROCESSING SIGNATURE: A processing signature consists of a two (2)-page trimmed leaf from a

dissembled questionnaire that is processed flat. Prior to processing through the specified scanner, the binding

edge and stitches will be removed by chop-cutting on a guillotine-type cutter. Size of the processing signature

is 8-7/16 x 11”. The lowest page number on the sheet identifies a processing signature.

Reference Corner: Items 1A, 1B, 1C and 1D - The upper right (northeast) corner of a processing signature

with the lowest page number up. (See Figure 1.)

Datum: The top edge of the processing signature. (See Figure 1.)

Lead Edge: The right edge of the processing signature with the reference corner in the upper right. (See Figure

1.)

Reference Perpendicular: A line constructed perpendicular to the datum at the reference corner. The

reference perpendicular and the lead edge do not necessarily coincide. (See Figure

1.) Printed Image Misplacement: ± 3/32" from the datum.

± 1/8" from the reference perpendicular.

Processing Signature Trim Skew: The angle between the lead edge and the reference perpendicularshall be no

greater than 0.75o. (See Figure 1.)

When a “V” (upright or inverted) occurs, the distance from the datum to the apex of the “V” shall not exceed

5/32”. (See Figure 2 herein.) Please note that the depth ofthe “V” was correctly limited by the ±2/32” in

tolerance on image position. The increase to ±- 3/32” necessitates a separate requirement.

There shall be a minimum of 1/32" white space at the top and bottom of each processing signature.

Noncompliance with these requirements shall be classified as a critical defect. Exception to this

requirement is the page number numerals; however, any condition that causes an unspecified image

bleed shall be classified as a critical defect.

The tolerance for the distance between the fold on a 4-page signature (See Figure 2 herein) and the edge of

the adjacent image is ± 3/32". A critical defect will be assessed if the misplacement exceeds 3/16". A

major defect will be assessed if the misplacement is between 3/32" and 3/16". The gutter shall not be

changed in order to keep the outer margins constant in size.

Note: The Printed Image Placement tolerance fromthe reference perpendicularincludesthe variation due to

shingling of the processing signatures so it will apply to all lead margins.

Each non-conformance with these requirements shall be assessed a major defect unless otherwise specified. A single

questionnaire may have multiple defects. Note that the tighter tolerance governs in all cases.

FIGURE 1 - Questionnaire (Items 1A, 1B, 1C and 1D
Page 21 of 29 Jacket 417-745

FIGURE 2 - Questionnaire (Items 1A, 1B, 1C and 1D)

DAMAGED PAGES ON QUESTIONNAIRE: There shall be no tears longer than 1/32", no dog-ears, and no creased

or folded over wrinkles on the questionnaires. There shall be no wrinkles displacing the lead edge of the processing

signaturemore than1/8" froma flatsurfaceonwhichanunfoldedsheetislaid. Nonconformancewiththis requirementshall be

classified as a major defect. Contractor is to follow GPO Pub. 310.1, Attribute F-8 for other wrinkles.

STITCH ALIGNMENT
Page 22 of 29 Jacket 417-745

Spine - The alignment of the stitchesin the direction of the spine shall be such that both bends of the stitch fall

within the fold of the spine as viewed from the outside of the form (see "Skewness, Top Views" below). This

requirement does not imply that the point of emergence through the innermost sheet of the signature must lie

within the fold of the spine as viewed from the inside of the form (see "Location, End Views" below. All

stitchesshall be crimped tightly enough so that the stitch may not be pulled away from the spine. All stitches

shall not be crimped so tightly as to break the surface of the spine.

Inside of Form - The gap between the ends ofstitch legsshall not exceed 1/16" and the overlap shall not exceed

1/32". All stitches shall be crimped tightly enough so that no movement of the pages relative to each other is

allowed. The ends ofthe stitchesshall be tight againstthe paper. Allstitchesshall not be crimped so tightly asto

break the surface ofthe paper. However,the ends ofthe stitchesmay penetrate the firstsheetofpaper. Noinside

sheetshall be stitched more the 1/16" from the fold. Saddle-wire stitch in two (2) places on 11” dimension and

trim three (3) sides. Single leaves connected with lip (i.e., binding stub) to left or right side of stitches are not

allowed.

NOTE: Contractor must stagger the saddle-stitches every other book to facilitate packing. Staggered

stitches must not overlap. Stitches must be at least 1" from the head and foot of product.

Nonconformance with any of these requirements shall be classified as a major defect.

ENVELOPE TOLERANCES : • Envelope Size: ± 1/16" • Window Size: ± 1/32” • Window Location: ± 1/16"

• Damaged Envelopes: There shall be no cuts or tears greater than 1/32”, and no creased or

folded-over wrinkles on envelopes. Nonconformance with this requirement shall be classified as a

major defect.

All applicable image position tolerances shall meet USPS requirements. The return envelopes shall meet the

USPS Domestic Mail Manual High Volume Qualified Business Reply Mail (QBRM) requirements in all

respects.

One missing stitch shall be assessed a major

defect. Two missing stitches shall be assessed a
Page 23 of 29 Jacket 417-745

Nonconformance with USPS requirements shall be classified as a critical defect.

Other image position tolerances shall conform to GPO 310.1, Product Quality Level II. Nonconformance

with other tolerances shall be classified as a major defect unless otherwise stated.

NOTE: The contractorshallreimburse theGovernmentfor any loss ofpostaldiscountforproducts producedout

of USPS specifications.

MAIL PACKAGE TOLERANCES:

• A critical defectshall be assigned if an item is missing from a mailing package or if an incorrect item

isin the mailing package. • A major defect shall be assigned if a mailing package contains duplicate, out of sequence, or

incorrect orientation of items in a mailing package. • A critical defect shall be assigned if the entire designated address area and the form number

on the questionnaire does not show through the window of the outgoing envelope.

The most restrictive attribute ortolerance shall govern in all cases. Nonconformance with the above tolerances

for forms and envelopesshallbe classifiedas a criticaldefect unless otherwise specified. The tighterrequirement

governs in all cases.

CENSUS QUALITY ASSURANCE RANDOM COPIES (QARCs): The contractor shall select random

samples for QC testing which meet the Government quality requirements. In addition to this QC pull, the

contractorshallselect CensusQARCsforreviewby theGovernmentindependent oftheir ownQCsamples. All

samples pulled forCensus quality assurancewill not be consideredpartofthedeliveredquantity. Thecontractor

shall devise a plan forselecting QC samples that works within the constraints of the process, but which also

satisfies the appropriate number of samplestomeetGovernmentquality expectations. For example,ifthe items

are printed roll-to-roll, the samples may be selected from the tail of each output. The contractor will be

required to execute a statement furnished by GPO certifying that copies were selected as directed. The samples

shall be made immediately available for inspection by on-site government representatives.

If no government representatives are present on-site, each day at the end of the last shift, the contractor shall

segregate the day’s samples by shift and ship them via overnight express service to the address below. Each

day’s shipment shall be accompanied by a shipping document with the following information: 1) GPO Jacket

number 2) Censusform number (e.g., 22-A100); 3) Number of samples for each shift; 4) Shipment date (not

sample date). For Items 3A thru 3D, 4A thru 4G, 5A thru 5G, and 6A thru 6N (Instruction Sheets, Letters, and

Envelopes). After approvalof allproofs and press sheet inspection (if required) and starting with the first day of

production, the contractor shall randomly select fifty (50) copies of each item per machine per 24-hour 

production day. Do not choose copiesfrom the same general area in each sublot. Each sample shallbe;1)Date

and time stamped bymachinewhen the sample is pulled;2) Aname or numberthat can be used to identifywhich

machine produced the item and 3) For itemsrequiring no further finishing, the Carton number from which the

sample was pulled; for items requiring additional finishing, Quantity of items produced or remaining for

production (at discretion of contractor, but mustremain consistent throughout a run).

After approval is received on the press sheet inspection for printing and binding starting with the 

first day of printing and binding, the contractor shall randomly select one (1) copy every 20 minutes

of each type of complete questionnaire produced. Each sample shall be: 1) Date and time stamped by

machine when sample is pulled; 2) Assembly line numberfromwhich the sample was pulled; 3)Carton number

from which the sample was pulled; 4) Shipment date (notsample date); 5) the shift noted on the sample and 6) 

the press (machine) number noted on the sample.

After approval is received on the press sheet inspection or by given an OK for assemble items and starting with 

the first day of package assembly, during each production day for each machine, the contractorshallrandomly

select one (1)sample mailing package of each package type every 20 minutes. Each sample package shall

have the following noted thereon: 1) Date and time stamped by machine when sample is pulled; 2) Assembly

line number from which the sample was pulled; 3) Carton number from which the sample was pulled; 4)

Shipment date (not sample date) and 5) the shift noted on the sample.

Ship all samples marked “QUALITY SAMPLES” via overnight express service to Bureau of the Census,

NPC Receiving, Attn: (Name to be provided after award), Bldg 61D, 1621 Dutch Lane, NPC Receiving Dock 60F, Jeffersonville, IN 47132.
Page 24 of 29 Jacket 417-745

The contractor shall ship the Census quality assurance random samples to the Government after the

Government completes its inspections. The contractor shall have the option of shipping the samples via

traceable means or by segregating the samples into their own cartons and shipping the cartons as a part of a

regular shipment of finished product to the Government. The cartonsshall be labeled “QUALITY SAMPLES

ATTN: QA”. The cartonsshall be shipped to: U.S. Census Bureau, Attn: (Name to be provided after award), QA, Bldg. 61, 1621 Dutch Lane, NPC Receiving Dock 60F, Jeffersonville, IN 47132.

All QC samples shall be produced at no additional cost to the Government. The right of the Government to 

make general or specialized tests and inspections DOES NOT RELIEVE THE CONTRACTOR OF

ANY RESPONSIBILITY. Performance of all elements and functions ofthe quality systemsshallnotrelieve the

contractor for meeting all requirements of the contract.

Failure to maintain the quality systems in accordance with the contractor’s plans approved by the

Government may result in the Government’s termination of the contract for default.

CONTRACTOR'S PRODUCTION AND QUALITY CONTROL PLANS

The minimum requirements to be included in the Production and QC Plan are as follows:

Production Plan: The prime contractor shall submit a Production Plan, which shall include such items as a

detailed listing of all production equipment to be utilized on this program. If new equipment isto be utilized,

documentation of sources, delivery schedule, and installation dates are required. A production plan for each

subcontractorshall be submitted as part of the overall production plan. Minimumrequirementsto be included,

but not limited to, are –

• A flow chart containing the proposed overall,step-by-stepmethods of production, including sub- contractors; • Purchase and delivery dates for paper and ink supplies. • The number and types of equipmentfor production of each item/package, including the net operating

capacity of each piece of equipment. • The proposed scheduled startup dates of all phases of production (i.e., printing, folding, assembly,

etc.); length of the production period for each operation; anticipated hourly completion rates per each

equipment; quantity completionrate per productiondayforeachitemandoperation;andnumberofdays

and work shifts. • How the coordination will be handled from one production phase to the next. • The name and title of the person responsible for each production phase (i.e., QC Officer). • How subcontracting production phases are coordinated and who (name and title) is responsible

for these phases. • Transportation and storage of each product, including the storage offinal product untilfinalshipment is

made and who is responsible for this phase; • How contractor will replace spoiled/destroyed items and when will contractor add and then

ship the replacements; • Specific production flow charts for all sub-contractors; • How are sub-contracting production phases coordinated and who (name and title) is responsible

for these phases; • Any other special requirements which the contractor deems necessary to successfully perform the

contract.

QC Plan: The contractor and subcontractor(s) shall provide and maintain, within his/her own organization,

an independent quality assurance organization of sufficient size and expertise to monitor the operations

performed and inspect the products of each operation to a degree and extent that will insure the Government’s

quality assurance, inspection, and acceptance provisions herein are met. The plan must provide for periodic

sampling during the run and rerunning in the event of an unsatisfactory quality sample.

The QC Plan shall encompass all phases of production for all items in the contract and contain the following

at a minimum: 1) Explain how, when, where, and by whom, the process controls and inspections will be

performed; 2) State what procedures you will have in place to insure thatsamples will be taken from all phases

of production; 3) Explain howyou will performindependentrandominspections during the printing process of

printed stock and during binding process of the binding productsfor conformance to the standards; 4) Process

controls, number and types of inspections, and tests during all phases of production; 5) What actions will be

initiated when defects are detected.
Page 25 of 29 Jacket 417-745

The Quality System shall be documented in a Quality System Plan.

QC Elementsshall include: 1) Evaluation of Government-furnishedmaterial; 2) Assurance thatmaterials(e.g.,

paper and ink) meet requirements; 3) Assurance that components from different sources (subcontractors and

subsidiary plants) will be compatible BEFORE the start of production; 4) Process controls, inspections, and

tests; 5) Quality information including records of process controls, inspections, and tests, management reports,

and problem cause elimination procedures. Records of process controls, inspections, and tests shall be

maintained, dated and time stamped, and made available to the Government until six months after the

expiration of the warranty period of this contract. Copies of the forms used to record the inspections and test

results shall be submitted with the plan.

The written plan shall contain an outline description of how, where, and when in the production process each

system element will be performed. The plan shall consist of five (5) sections in accordance with the five (5)

elements described above.

The prime contractor shall – • Appoint a QC official who shall monitor and coordinate the complete operation of the QC

system/department, and investigate and ascertain the causes of deficiencies found. This official shall

serve asthe Government’s single point of contact on qualitymattersthroughout the termofthe contract.

The name of the officialshall be provided in the plan along with title, position, and telephone number. • Appoint a lead QC person who is directly involved in the day-to-day production of each item ordered.

The

QC person shall report directly to the designated QC official established in paragraph one of this

section, above. • Provide details of where, and by whom, daily process controls and inspections will be performed to

detect defectsduringprinting,binding,andpackage assembly. Contractorshallstatethenumberofpeople

thatshall be permanently assigned to this program and give details about their individual assignments. • Provide procedures for detecting any missing, defective, duplicate and/or incorrect pieces in the

completed packages. Procedures MUSTdescribe in detail the actionsthatwill be taken if/when defects

are discovered and how/when these defective/incorrect items and/or packages will be replaced. • Description of how verification will be accomplished to insure that all orders have been processed in

full. • Description of the procedure for retrieving and correcting any quantity of incorrect packages

inadvertently shipped to Jeffersonville, IN.

Inspection by the Government: Performance of all elements and functions of the QC Plan and the right of

the Government to make general or specialized tests and inspections DOES NOT RELIEVE THE

CONTRACTOR OF ANY RESPONSIBILITY FOR MEETING ALL REQUIREMENTS IN THIS

CONTRACT.

Special Characteristics: The plan shall describe, for each of the Special Characteristics listed below for

the questionnaires only, themethod to beused forprocess control,inspection,ortest.Continuous process control

systems (e.g., an on-press densitometer) are preferable.

The following list is a minimum number ofspecial characteristics. The contractor may add more as necessary:

1) Damagedquestionnaires;2)Offsetimageposition;3)Spotsandextraneousmarks;4)Flatprocessingsignature

skew;

5) Color, Tone of Pantone ink.

For each special characteristic, the plan shall include: 1) How and with what equipment the process

control, inspection, or test will be performed; 2) Where, when, how often, and on how many items in the

production process, the process control, inspection, or test will be performed; 3) The title ofthe person(s) who

will perform the process control, inspection, or test.

Dust and Paper Fibers on Questionnaires: The plan shall contain methods for controlling dust and loose

paper fibers on questionnaires due to causes such as dull slitter or cutter knives.

Package Assembly Control: The plan shall contain methods for assuring that packages are complete and that

the contents match the requirements and in the specified order.
Page 26 of 29 Jacket 417-745

Paper Quality Assurance: The plan shall contain methods for assuring that paper conformsto specifications.

One

(1) Acceptable method isfor the prime contractor to require test data covering allJCP paperspecificationsfor

each manufacturing run from the paper supplier.

Ink Quality Assurance: The plan shall contain methodsfor assuring that the densitometer values ofthe ink on

the specified paper are within tolerance. One (1) acceptable method isrequiring densitometer valuesfromink

supplier. Density tests of ink shall conform to the requirements of the "Specification of Color Match" herein.

Defect Purging (ALL Items): The prime contractor and subcontractor(s) shall identify spoilage and/or

incorrectly printed or constructed items and assembled packages, as well as performa purge and replacement of

purged pieces.

• All items containing one or more critical and/or major defect shall be classified as defective and shall

not knowingly be delivered. • If a defective item/package is found, the contractor shall inspect 20 items/packages before and

20 items/packages afterthe defective item/package. If a critical/major defect isfound in any ofthese 40

items, the contractor shall inspect all items in production sequence before and after the defective

item until 20 successive defect-free items/packages are found in each direction.

In no case shall the performance of defect purging relieve the contractor of itsresponsibility for conforming to

the specified Acceptable Quality Levels.

The contractor shall record the type of defect found and the number of defective items found in the purge.

The contractor shall also briefly note the actions taken to eliminate the cause of the defect.

DEFECTPURGING:The contractorshallreportthe resultsofalldefectpurgingincluding:1)Thedefectinitiating

the purge; 2) Date and time the initial defect wasfound; 3) The type ofinspection during which the defect was

found (i.e., contractor process control or Government inspection); 4) All defects found in the purge; 5) The

number of items inspected in addition to the 40 defect-free items required to terminate the purge.

CONTRACT ADMINISTRATION: All QCsamplesshall be produced at no additional cost to the Government.

Failure to maintain the quality systems in accordance with the contractor plans approved by the Government

may result in the Government's termination of the contract for default.

CONTRACTOR’SRECORDS: The contractorshall keep daily log records of all quality control and inspection

work done by contractor’s and sub-contractor(s)’ personnel, and maintain records of all inspection and tests

performed on the supplies provided under the contract. The contractor shall save and preserve all records of

these inspections and tests for the duration of the contract and make these records available for inspection by

the Government during the performance of this contract.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in 

accordance with these specifications. In addition, a price must be submitted for each additional 1000 copies of 

each version. The price for additional quantities must be based on a continuing run, exclusive of all basic or 

preliminary charges and will not be a factor for determination of award.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheets

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)
Page 27 of 29 Jacket 417-745

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Page 28 of 29 Jacket 417-745

JACKET NUMBER: 417-745: 

PRICE ADDITIONAL/M

Item 1A: QUESTIONNAIRES: 24pg. self cover $____________ $____________

Item 1B: QUESTIONNAIRES: 24pg. self cover $____________ $____________

Item 1C: QUESTIONNAIRES: 4pg. self cover $____________ $____________

Item 1D: QUESTIONNAIRES: 24pg. self cover $____________ $____________

Item 3A: INSTRUCTION SHEET: 17x14,Fold 8-1/2x4-2/3 $____________ $____________

Item 3B: INSTRUCTION SHEET: 17x14,Fold 8-1/2x4-2/3 $____________ $____________

Item 3C: INSTRUCTION SHEET: 17x14,Fold 8-1/2x4-2/3 $____________ $____________

Item 3D: INSTRUCTION SHEET: 8-1/2x14, Fold 8-1/2x4-2/3 $____________ $____________

Item 4A: LETTERS: 8-1/2x11,Fold 8-1/2x5-1/2 / Flat $____________ $____________

Item 4B: LETTERS: 8-1/2x11,Fold 8-1/2x5-1/2 / Flat $____________ $____________

Item 4C: LETTERS: 8-1/2x11,Fold 8-1/2x5-1/2 / Flat $____________ $____________

Item 4D: LETTERS: 8-1/2x11,Fold 8-1/2x5-1/2 / Flat $____________ $____________

Item 4E: LETTERS: 8-1/2x11,Fold 8-1/2x5-1/2 $____________ $____________

Item 4F: LETTERS: 8-1/2x11,Fold 8-1/2x5-1/2 $____________ $____________

Item 4G: LETTERS: 8-1/2x11,Fold 8-1/2x5-1/2 $____________ $____________

Item 5A: RETURN ENVELOPES: 9-1/4x5-7/8 Plus Flap $____________ $____________

Item 5B: RETURN ENVELOPES: 9-1/4x5-7/8 Plus Flap $____________ $____________

Item 5C: RETURN ENVELOPES: 9-1/4x5-7/8 Plus Flap $____________ $____________

Item 5D: RETURN ENVELOPES: 9-1/4x5-7/8 Plus Flap $____________ $____________

Item 5E: RETURN ENVELOPES: 9-1/4x5-7/8 Plus Flap $____________ $____________

Item 5F: RETURN ENVELOPES: 9-1/4x5-7/8 Plus Flap $____________ $____________

Item 5G: RETURN ENVELOPES: 9-1/4x5-7/8 Plus Flap $____________ $____________

Item 6A: OUTGOING ENVELOPES: 6-1/12x10 Plus Flap $____________ $____________

Item 6B: OUTGOING ENVELOPES: 6-1/12x10 Plus Flap $____________ $____________

Item 6C: OUTGOING ENVELOPES: 6-1/12x10 Plus Flap $____________ $____________

Item 6D: OUTGOING ENVELOPES: 6-1/12x10 Plus Flap $____________ $____________

Item 6E: OUTGOING ENVELOPES: 6-1/12x10 Plus Flap $____________ $____________

Item 6F: OUTGOING ENVELOPES: 6-1/12x10 Plus Flap $____________ $____________

Item 6G: OUTGOING ENVELOPES: 6-1/12x10 Plus Flap $____________ $____________

Item 6H: OUTGOING ENVELOPES: 6-1/12x10 Plus Flap $____________ $____________

Item 6I: OUTGOING ENVELOPES: 6-1/12x10 Plus Flap $____________ $____________

Item 6J: OUTGOING ENVELOPES: 9x11-3/4 Plus Flap $____________ $____________

Item 6K: OUTGOING ENVELOPES: 9x11-3/4 Plus Flap $____________ $____________

Item 6L: OUTGOING ENVELOPES: 9x11-3/4 Plus Flap $____________ $____________

Item 6M: OUTGOING ENVELOPES: 9-1/2x12 Plus Flap $____________ $____________

Item 6N: OUTGOING ENVELOPES: 9-1/2x12 Plus Flap $____________ $____________

Item 6O: OUTGOING ENVELOPES: 9-1/2x4-1/8 Plus Flap $____________ $____________

TOTAL PRICE: $____________ $____________

 (per/m sets)

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted.

Within______calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.
Page 29 of 29 Jacket 417-745

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by 

the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return 

one copy. 

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

Contracting Officer Review: __________Date: __________Certifier: __________Date: ____________

 (Initial)

 
Jacket: 417-745

Title: 2022 Census of Agriculture

Agency: Census

Bid Opening: December 9, 2021 at 11:00am

Bid Terms Discounted Total

$4,607,002.75 0.25% 20 days $4,595,485.24

$12,898,755.00 5.00% 20 days $12,253,817.25

$247,600,548.62 0.25% 20 days $246,981,547.25

days $0.00

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days $0.00

days $0.00

days $0.00

days $0.00

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days $0.00

/

Advantage Mailing LLC - Anaheim

Contractor Name

Las Vegas Color Graphics, Inc.

Colonial Press International