Prog: 211-s

Title: ATF Form 4473 - Firearms Transaction

Record Part 1

Agency: Department of Justice (DOJ)

Term: Beginning 06.01.2023 and ending 05.31.2024

BASIS OF

ITEM NO DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST UNIT RATECOST UNIT RATE COST UNIT RATECOST UNIT RATECOST

I. PRINTING, BINDING, PACKING AND 

DISTRIBUTION:

Per complete form.......................................

1. Makeready and/or Setup 6 1,000.00 6,000.00 2,972.00 17,832.00 675.00 4,050.00 500.00 3,000.00 500.00 3,000.00 600.00 3,600.00

2. Running Per 1,000 Copies 15000 19.22 288,300.00 21.55 323,250.00 21.48 322,200.00 12.57 188,550.00 22.00 330,000.00 45.17 677,550.00

II. PAPER:

Text - Each page-size leaf

White Writing (20-lb.).........per 1,000 leaves... 60000 7.49 449,400.00 6.42 385,200.00 6.69 401,400.00 8.38 502,800.00 10.00 600,000.00 11.24 674,400.00

CONTRACTOR TOTALS $743,700.00 $726,282.00 $727,650.00 $694,350.00 $933,000.00 $1,355,550.00

DISCOUNT 0.50% $3,718.50 2.00% $14,525.64 0.25% $1,819.13 2.00% $13,887.00 2.00% $18,660.00 2.00% $27,111.00

DISCOUNTED TOTALS $739,981.50 $711,756.36 $725,830.88 $680,463.00 $914,340.00 $1,328,439.00

ADVANTAGE MAIL.LLC.

Anaheim, CA

ALCOM PRINTING

Harleysville, PA

COLONIAL PRESS., INC.

Miami, FL

HIGHLAND COMP. FORM

Hillsboro, OH

MASTER GRAPHICS, LLC

Rochelle, ILL

ENNIS, INC.

Chatham, VA

Page 1 of 2
Prog: 211-s (con't. 2 of 3)

Title: ATF Form 4473 - Firearms Transaction

Record Part 1

Agency: Department of Justice (DOJ)

Term: Beginning 06.01.2023 and ending 05.31.2024

BASIS OF

ITEM NODESCRIPTION AWARD UNIT RATECOST UNIT RATECOST UNIT RATECOST UNIT RATE COST

I. PRINTING, BINDING, PACKING AND 

DISTRIBUTION:

Per complete form.......................................

1. Makeready and/or Setup 6 450.00 2,700.00 15,820.00 94,920.00 950.00 5,700.00

2. Running Per 1,000 Copies 15000 28.00 420,000.00 63.81 957,150.00 14.28 214,200.00

II. PAPER:

Text - Each page-size leaf

White Writing (20-lb.).........per 1,000 leaves... 60000 12.00 720,000.00 17.79 1,067,400.00 7.08 424,800.00

CONTRACTOR TOTALS $1,142,700.00 $2,119,470.00 644,700.00

DISCOUNT 1.00% $11,427.00 0.25% 1,611.75

DISCOUNTED TOTALS $1,131,273.00 $2,119,470.00 643,088.25

Temple Hills, MD Chalfont, PA

MCDONALD & EUDY QUAD

AWARDED

NPC, INC. CURRENT CONTRACTOR

Claysburg, PA NPC, Inc.

Due to extensive changes

in specification; current 

prices will not be shown.

Page 2 of 2
Program 211-S Page 1 of 15 

Specifications by CDC

Reviewed by MRN

 

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of 

ATF Form 4473 – Firearms Transaction Record Part 1

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Justice (DOJ)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2023, and ending May 31, 

2024, plus up to four (4) optional 12-month extension periods that may be added by the "OPTION TO EXTEND 

THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC Time, on April 25, 2023, at the 

Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will NOT be a public bid 

opening.) 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office, in Washington, DC, will NOT be open 

to the public. Based on this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other 

method of bid submission will be accepted at this time. The program number and bid opening date must be specified 

in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within a 70-mile radius of zero milestone Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which 

will on its face demonstrate the ability to meet the schedule requirements. The determination by the Government of 

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance 

with these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Cecilia Dominguez Castro at (202) 512-0418 or at 

cdominguezcastro@gpo.gov. 
ATF Form 4473 – Firearms Transaction Record Part 1 Page 2 of 15 

211-S (05/24) 

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.p 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes - Level III.

 (b) Finishing (item related) Attributes - Level III.

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S - 2. 

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Prior to Production Samples/O.K. Proofs

Average Type Dimension/Electronic Media 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 
ATF Form 4473 – Firearms Transaction Record Part 1 Page 3 of 15 

211-S (05/24) 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from June 1, 2023 to May 31, 2024, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 

2023, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913-01 for Offset and Text will apply to all paper required under this contract. 

2. The applicable index figures for the month of May 2023, will establish the base index. 

3. There shall be no price adjustment for the first three (3) production months of the contract. 

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the 

month being considered for adjustment. 

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with 

the following formula:

X – base index x 100 = ____% 

base index

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item II., “PAPER” in the 

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause.
ATF Form 4473 – Firearms Transaction Record Part 1 Page 4 of 15

211-S (05/24)

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost 

to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At 

Government’s option, this may be held via teleconference.

NOTE: Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.

ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from June 1, 2023, through May 31, 2024, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of a conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and the period specified herein. Delivery of items 

or performance of work shall be made only as authorized by orders issued under the clause entitled "ORDERING." 

The quantities of items specified herein are estimates only and are not purchased hereby. Except as may be otherwise 

provided in this contract, if the Government's requirements for the items set forth herein do not result in orders in 

the amounts or quantities described as "estimated," it shall not constitute the basis for an equitable price adjustment 

under this contract. 
ATF Form 4473 – Firearms Transaction Record Part 1 Page 5 of 15 

211-S (05/24) 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements above the limit on total orders 

under this contract if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued under the "ORDERING" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following – 

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's 

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

All contractor billing invoices must be itemized under the line items in the "SCHEDULE OF PRICES." 
ATF Form 4473 – Firearms Transaction Record Part 1 Page 6 of 15

211-S (05/24)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of forms requiring such operations as electronic prepress, 

printing, binding, packing, and distribution.

TITLE: ATF Form 4473 – Firearms Transaction Record Part 1.

FREQUENCY OF ORDERS: Approximately 5 to 10 orders per year.

QUANTITY: Approximately 2,000,000 to 3,500,000 copies per order. An occasional order may be placed for up 

to 7,500,000.

NUMBER OF PAGES: 7 pages per order.

TRIM SIZES: 8-1/2 x 11".

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform: Windows.

Storage Media: FTP, Email.

Software: Adobe Acrobat Pro DC (or later).

NOTE: All Government software upgrades (for specified applications) which may occur 

during the term of the contract, must be supported by the contractor.

Fonts: All printer and screen fonts will be embedded.

Contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract.

 Additional

Information: Files will be furnished in PDF format.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.

The contractor must be able to accept files electronically via email and contractor-hosted FTP server. Appropriate 

log-on instructions and protocol must be provided by the contractor at time of award. The contractor shall provide 

security, which at a minimum, shall require a unique user ID and password for access.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

ordering agency.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.
ATF Form 4473 – Firearms Transaction Record Part 1 Page 7 of 15

211-S (05/24)

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished. The Government will 

not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any 

proprietary file formats other than those supplied, unless specified by the Government. The returned digital 

deliverable must be clearly indicated on the subject line with Title, Jacket Number, Program Number 211-S and 

Print Order Number. The Government will accept PDF files as digital deliverables when furnished by the 

Government.

PROOFS:

First Order Only –

Two (2) sets of digital color content proof of the complete product. Direct-to-plate must be used to produce the final 

product with a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed, and folded to the finished size of the product, as applicable.

Balance of Orders –

One (1) Press Quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) that will be 

used to produce the final printed product. The PDF proof will be evaluated for text flow, image position, and color 

breaks. The proof will not be used for color match.

If any contractor’s errors are serious enough in the opinion of the Government to require revised proofs, the

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this

reproofing; such operations must be accomplished within the original production schedule allotted in the

specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.”

PRIOR TO PRODUCTION SAMPLES: For the first order only, and prior to the commencement of production 

of the contract production quantity, the contractor shall submit not less than 100 samples. The container and 

accompanying documentation shall be marked “PREPRODUCTION SAMPLES” and shall include the GPO jacket, 

purchase order, and program numbers.

Each sample must be constructed as specified using the form, ink, equipment, and methods of production that will 

be used in producing the finished product. Paper used for samples must be of the size, kind, and quality the 

contractor will furnish.

Samples will be inspected and tested and must comply with the specifications as to the kind and quality of materials, 

quality of reproduction, and satisfactory processing on the machine indicated.

Submit samples to the address specified on the print order.
ATF Form 4473 – Firearms Transaction Record Part 1 Page 8 of 15 

211-S (05/24) 

Contractor must submit the samples within five (5) workdays of receipt of “O.K. to Print” on proofs.

The Government will approve, conditionally approve, or disapprove the samples within two (2) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the contract's 

specifications and all other terms and conditions. Conditional approval shall state any further action required by the 

contractor. A notice of disapproval shall state the reasons therefore. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in time and under the terms and conditions specified in the notice 

of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified above 

to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, “Notice of Compliance with Schedules,” of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

Samples will not be returned to the contractor. The costs of all samples shall be charged in accordance with the 

“SCHEDULE OF PRICES.”

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf. 

All text paper used in each copy must be of a uniform shade. 

White Writing, basis weight: 20 pounds per 500 sheets, 17 x 22”, equal to JCP Code D10. 

PRINTING: Print text head-to-head in black ink only. Printing consists of text and line matter.

MARGINS: Margins will be as indicated on the print order or furnished electronic media. 

BINDING: Seven (7) pages trim four sides and paste along the 11” left dimension. Perforate all pages along the 

11” dimension, 1/4” from the spine. Perforations must be slit or slot (pinhole not acceptable) and provide a clean 

edge. Perforations must be of such strength as to prevent separation during normal handling. Glue must not extend 

beyond the perforation. 

PACKING: Shrink-film wrap in quantities of 100 forms. Pack 10 shrink-wrapped units to a shipping container 

(total of 1,000 forms per shipping container). 
ATF Form 4473 – Firearms Transaction Record Part 1 Page 9 of 15 

211-S (05/24) 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during shipping or delivery process. 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, Rev. 7-15) from www.gpo.gov, fill in appropriate blanks, and attach to shipping bags or shipping 

containers. Label must clearly show the GPO program number, jacket number, and print order number. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

Ordered Sublots 

500 - 3,200 50 

3,201 - 10,000 80 

10,001 - 35,000 125 

35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent in accordance with the distribution list. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may 

result in a delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will 

be required to certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of 

Random Copies which can be located on GPO.gov. Copies will be paid for at the running rate offered in the 

contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must be included 

with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service-approved Certificate of Mailing, 

identified by the GPO program, jacket, and print order numbers must be furnished with billing as evidence of 

mailing.

DISTRIBUTION: Deliver f.o.b. destination to: Department of Justice, Attn: Phil Dozier, PGA/PMB/7 E310/323, 

99 New York Avenue, NE, Washington, DC 20226. 
ATF Form 4473 – Firearms Transaction Record Part 1 Page 10 of 15 

211-S (05/24) 

Upon completion of each order, the contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be "Distribution Notice for 

Program 211-S, Print Order XXXXX, Jacket Number XXX-XXX." The notice must provide all applicable tracking 

numbers, delivering method, and title of the product. Contractor must be able to provide copies of all delivering

receipts upon agency request. 

Upon completion of each order, five (5) sample copies must be delivered to: Department of Justice, Attn: Phil 

Dozier, PGA/PMB/7 E310/323, 99 New York Avenue, NE, Washington, DC 20226. 

All expenses incidental to picking up and returning furnished materials (as applicable), submitting proofs, prior to 

production samples, and furnishing sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print order and furnished electronic media will be furnished via FTP or email.

Digital color content proofs must be delivered to and picked up from: Department of Justice, Attn: Phil Dozier, 

PGA/PMB/7 E310/323, 99 New York Avenue, NE, Washington, DC 20226. 

PDF soft proofs must be emailed to the ordering agency at the email address specified on the print order. 

No definite schedule for placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of the print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

 Contractor must complete production and distribution within 25 workdays after notification of the 

availability of the print order and furnished material. 

 No specific date is set for the submission of proofs. Proofs must be submitted as soon as possible to allow 

for revised proofs if contractor’s errors are judged serious enough to require them.

 Proofs will be withheld no more than three (3) workdays from their receipt at the ordering agency until they 

are made available for pickup, or emailed back to the contractor with changes/corrections and/or “O.K. to 

Print”. (The first workday after receipt of proofs at the ordering agency is day one (1) of the hold time.) 

 Contractor must submit prior to production samples within five (5) workdays of “O.K. to Print” on proofs. 

 All proof and transit time are included in the 25-workday schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Offices of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel receiving 

email or call will be unable to respond to questions of a technical nature or to transfer any inquiries. 
ATF Form 4473 – Firearms Transaction Record Part 1 Page 11 of 15

211-S (05/24)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year's production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. 6 15,000

II. 60,000
ATF Form 4473 – Firearms Transaction Record Part 1 Page 12 of 15

211-S (05/24)

THIS PAGE IS INTENTIONALLY BLANK.
ATF Form 4473 – Firearms Transaction Record Part 1 Page 13 of 15 

211-S (05/24) 

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the “DETERMINATION OF AWARD”) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

Cost of all required paper must be charged under Item II., “PAPER.”

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered must be all inclusive, as 

applicable, and must include the cost of all required materials and operations necessary (including proofs) forthe

printing, binding, packing, and distribution of the product listed in accordance with these specifications.

Makeready Running Per 

and/or Setup 1,000 copies 

(1) (2) 

Per complete form ........................................................................................ $___________ $____________ 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the products ordered. The 

cost of any paper required for makeready or running spoilage must be included in the prices offered. 

Computation of the net number of leaves will be based on the following: 

Text - Each page-size leaf.

White Writing (20-lb.) ................................................................................ per 1,000 leaves ...... $____________ 

 __________ 

 (Initials)
ATF Form 4473 – Firearms Transaction Record Part 1 Page 14 of 15

211-S (05/24)

My production facilities are located within the assumed area of production ...................... .....______yes _____no

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government Furnished Material ___________________________________ 

a. Number of hours from acceptance of print order to pickup of 

Government Furnished Material............................................................................................. ____________ 

b. Number of hours from pickup of Government Furnished Material 

to delivery at the contractor’s plant ........................................................................................____________ 

2. Proposed carrier(s) for delivery of completed product_____________________________________________ 

a. Number of hours from notification to carrier to pickup of completed product...................... ____________ 

b. Number of hours from pickup of completed product to delivery at destination ..................... ____________

__________ 

 (Initials)
ATF Form 4473 – Firearms Transaction Record Part 1 Page 15 of 15

211-S (05/24)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in 

the expiration of the bid before award. 

BIDDER’S NAME AND SIGNATURE: Unless a specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy 

of all pages in "SECTION 4. – SCHEDULE OF PRICES," including initialing/signing where indicated. Valid 

electronic signatures will be accepted per the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the Bid being declared non-responsive.

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________ 

 (Email) (Fax Number)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

 (Initials) (Initials)