Jacket 677‐906

TITLE: Annual Anti‐Harassment Mailing

DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COS

Jacket 677‐906 1 1197979.9 1,197,979.90 $ 622540 622,540.00 $ 1255555 1,255,555.00 $ 848848 848,848.00 $ 719508 7

$ 

TOTAL BID PRICE $1,197,979.90 $622,540.00 $1,255,555.00 $848,848.00 $7

DISCOUNT 0.5% 5,989.90 $ 1% 5% 62,777.75 $ 2% 16,976.96 $ NET $ 

DISCOUNTED TOTALS 20 days 1,191,990.00 $ 15 days 622,540.00 $ 20 days 1,192,777.25 $ 20 days 831,871.04 $ 30 days 7

$ 

Reviewed by:__________

AWARDED

140‐32851 270‐50580

Advantage Mailing LLC Monarch Litho RR Donne

Anaheim

040‐02494

Fisher Group 

040‐60078 130‐28183; 34

Las Vegas Color Graphics
Contracting Officer 

Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE

732 North Capitol Street NW, Washington, DC 20401-0001

November 29, 2022 

This is Amendment No. 1 Revision 1. The specifications in our invitation for bids 

on Jacket 677-906, scheduled for opening at 2:00 p.m., prevailing Seattle, WA, on 

November 29, 2022, are amended as follows: 

Revision one changes: 

“Amended bid or acknowledgement must be submitted using the method(s) 

specified in the solicitation for bid submission. Telephone or email submission is 

not acceptable.” 

To: 

“Amended bid or acknowledgement must be submitted using the method(s) 

specified in the solicitation for bid submission. Telephone submission is not 

acceptable.” 

And changes: 

“If amendment is not acknowledged on bid, direct acknowledgement to: 

U.S. Government Publishing Office 

Northwest Region APS Team 

bidsseattle@gpo.gov” 

To: 

“If amendment is not acknowledged on bid, direct acknowledgement to: 

U.S. Government Publishing Office 

Northwest Region APS Team 

bidsseattle@gpo.gov 

or 

bidsnorthwest@gpo.gov” 

1. Change the bid opening date to 2:00 p.m., prevailing Seattle, WA time, on 

November 30, 2022. 

2. Change the Schedule on page 8 from: 

“SCHEDULE: Government Furnished Material and Purchase Order will 

be available for pickup on or before November 30, 2022. 

Proofs will be withheld not more than 2 workdays from receipt by the 

Government. 

Mail as follows: 
 

U.S. GOVERNMENT PUBLISHING OFFICE

Northwest Region APS Team | infonorthwest@gpo.gov

Page 2 

Approximately 100,000 sets by December 16, 2022 

Approximately 1,500,000 sets by December 23, 2022 

Approximately 1,500,000 sets by December 30, 2022 

Approximately 1,500,000 sets by January 7, 2023 

Balance (approximately 2,400,000) by January 21, 2023” 

To: 

“SCHEDULE: Government Furnished Material and Purchase Order will 

be available for pickup on or before December 1, 2022. 

Proofs will be withheld not more than 2 workdays from receipt by the 

Government. 

Mail as follows: 

Approximately 100,000 sets by December 16, 2022 

Approximately 1,500,000 sets by December 23, 2022 

Approximately 1,500,000 sets by December 30, 2022 

Approximately 1,500,000 sets by January 7, 2023 

Approximately 1,500,000 sets by January 14, 2023 

Balance (approximately 2,400,000) by January 21, 2023” 

3. Change on page 2 from: 

“SUBCONTRACTING: Subcontracting will not be permitted.” 

To: 

“SUBCONTRACTING: The predominant production function is printing. 

Bidder who must subcontract predominant production function will be 

declared non-responsible.” 

All other specifications remain the same. 

If amendment is not acknowledged on bid, direct acknowledgement to: 

U.S. Government Publishing Office 

Northwest Region APS Team 

bidsseattle@gpo.gov 

or 

bidsnorthwest@gpo.gov 
 

U.S. GOVERNMENT PUBLISHING OFFICE

Northwest Region APS Team | infonorthwest@gpo.gov

Page 3 

Amended bid or acknowledgement must be submitted using the method(s) 

specified in the solicitation for bid submission. Telephone submission is not 

acceptable. 

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID 

OPENING. Failure to acknowledge receipt of amendment, by amendment 

number, prior to bid-opening time, may be reason for bid being declared 

nonresponsive. 

Sincerely, 

ROLAND D. WHITEHURST 

Contracting Officer 
Jacket 677-906 Page 1 of 9 

Specifications by FB 

Reviewed by RW 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 Seattle, Washington 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

 Annual Anti-Harassment Mailing 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 U.S. Department of Veterans Affairs 

Single Award 

BID OPENING: Bids shall be opened at 2:00 P.M., prevailing Seattle, WA, on November 29, 2022 at 

the U.S. Government Publishing Office, Seattle. Due to the COVID-19 pandemic, this will NOT be a 

public bid opening. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on 

this, bidders MUST submit email bids to bidsseattle@gpo.gov for this solicitation. No other method of 

bid submission will be accepted at this time. 

The Jacket 677-906 and bid opening date must be specified in the subject line of the emailed bid 

submission. Bids received after 2:00 P.M., prevailing Seattle, WA time on the bid opening date specified 

above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not 

limited to, the following – 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, 

bidders are advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the emailed bid prior to bid opening. 

GPO will use the prevailing time (specified as the local time zone) and the exact time that the 

email is received by GPO’s email server as the official time stamp for bid receipt at the specified 

location. 

For information regarding the solicitation requirements prior to award, email fbuchko@gpo.gov. For 

contract administration after award, contact Seattle Government Publishing Office at (206)764-3726; 

infoseattle@gpo.gov. 

 
Jacket 677-906 Page 2 of 9 

SECTION 1 - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance 

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 

9-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractterms2018.pdf 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap-rev-09-19.pdf.

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced 

with the June 2008 clause found at https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractdisputes.pdf. 

SUBCONTRACTING: Subcontracting will not be permitted. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proof 

P-9. Solid and Screen Tint Color Match Government furnished material 

P-10. Process Color Match Approved Proof/Government furnished material 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

 
Jacket 677-906 Page 3 of 9 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination 

of responsibility by the Government. Failure to provide the requested information in the time specified by 

the Government may result in the Contracting Officer not having adequate information to reach an 

affirmative determination of responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system 

whereby materials used to perform the contract are manufactured and/or stored (e.g. while awaiting 

distribution or disposal) so as to ensure against theft and/or the unauthorized possession of the materials. 

Contractor is cautioned that Government provided information shall not be used for non-government 

business. Specifically, Government information shall not be used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

1. The plan shall contain at a minimum how government files (data) will be secured to prevent 

disclosure to a third party prior to and after termination of contract; 

2. Explain how all accountable materials will be handled throughout all phases of production; 

3. How the disposal of waste materials will be handled; and, 

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in 

this contract shall be adhered to by the contractor and/or subcontractor(s). 

 
Jacket 677-906 Page 4 of 9 

 SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of mailing sets requiring such operations as printing 

and mailing sets including Letter; Envelope with addressing; and Brochure. 

Warning: Proper control and handling must be maintained at all times to prevent any information or 

materials required to produce the product ordered under these specifications from falling into 

unauthorized hands. Unless otherwise indicated herein, all extra copies, materials, waste, etc., must be 

destroyed. 

TITLE: Annual Anti-Harassment mailing 

QUANTITY: 8,500,000 sets + sample sets 

 (1 set = 1 Letter + 1 Envelope with addressing + 1 Brochure) 

TRIM SIZE: 

Letter: approximately 7.5” x 11” up to 8.5” x 11” folded to approximately 3.66” x 7.5 up to 8.5” 

Brochure: approximately 7.5” x 11” up to 8.5” x 11” folded to 3.66” x 7.5 up to 8.5” 

Envelope: approximately 3-7/8” x 8” up to 4.125” (plus flap) x 9.5” (custom made envelopes are 

acceptable as long as the VA mail anywhere permit can be used). 

GOVERNMENT TO FURNISH: PDF files + Mailing List (either a CSV file or a commadelimited .txt file will be provided) will be emailed or transferred via FTP site after award. Contractor to 

contact agency after award to arrange transmission of files. 

See attached draft files for the letter and brochure (Attachment 1 and Attachment 2). Do not print from 

draft files. There may be changes to the draft files. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government 

to Furnish," necessary to produce the products in accordance with these specifications. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., including GPO imprint, form number, and revision date, carried on 

copy or film, must not print on finished product. 

ELECTRONIC PREPRESS -- Prior to image processing, the contractor shall perform a basic preflight 

check of the furnished media and publishing files to assure correct output of the required reproduction 

image. If any errors, media damage, or data corruption that might interfere with proper file image 

processing are discovered during inspection by the contractor, work must be discontinued and further 

instructions should immediately be requested from the contract administrator, see below. 

This preflight must identify any problem areas with digital file submission and must include but not be 

limited to missing or damaged fonts, damaged disks, missing bleeds, improper trim size, and improper 

color definition. The Contractor is also responsible for creating or altering any necessary trapping, setting 

proper screen angles and frequency (unless indicated otherwise by the Government), and defining proper 

file output selection for the imaging device being used. All furnished files must be imaged as necessary 

to meet the assigned Quality Assurance Through Attributes Program (QATAP) level. 

 
Jacket 677-906 Page 5 of 9 

Upon completion of each order, the contractor must furnish final production native application files 

(digital deliverables) with the furnished material. The digital deliverables must be an exact representation 

of the final printed product and shall be returned on the same type of storage media as was originally 

furnished. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless 

specified by the Government. 

RIGHTS ON DATA: The fonts provided are for use on this contract only. All fonts should be 

eliminated from contractor’s archive immediately after completion of the production run. 

PROOFS: Letters and Envelopes: One set of Blue-line Proofs + Brochures: One set of Inkjet Proofs 

LETTERS and ENVELOPES: One set blue-line proofs. Proofs must be created using the same Raster 

Image Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements 

in proper position (not pasted up), imaged face and back, trimmed and folded to the finished size of the 

product, as applicable. 

BROCHURES: One set(s) of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing 

RIP that provides an option for high quality color matching (such as Device Links Technology and/or ICC 

Profiles Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic 

Technology (as of 3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 

specifications (CGATS TR006) must be achieved. Output must be a minimum of 720 x 720 dpi on a 

GRACoL or SWOP certified proofing media. Proofs must contain the following color control strip to be 

evaluated for accuracy: IDEAlliance ISO 12647-7 Control Strip 2009 or 2013(i1). 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink 

on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting 

of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These 

proofs must contain all elements, be in press configuration, and indicate margins. Proofs will be used for 

color match on press.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards 

No. 13” dated September 2019. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order 

printed on paper the color of which, in his opinion, materially differs from that of the color sample(s). 

Letter: White Uncoated Text, basis weight: 50 or 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60. 

Brochure: White No. 1 Silk/Dull-Coated Text, basis weight: 70 or 80 lbs. per 500 sheets, 25 x 38", equal 

to JCP Code A261. 

Envelope: White Writing Envelope, basis weight: 20-24 lbs. per 500 sheets, 17 x 22”, equal to JCP Code 

V20. Open side, side seams or suitable, with regular gummed flap. Inside security tint. 

 
Jacket 677-906 Page 6 of 9 

DESCRIPTION: At contractor’s option, product may be produced via conventional offset or digital 

printing provided that Quality Level 3 standards are maintained. Final output must be a minimum of 150 

line screen. 

One set = 3 items (Letter + Brochure + Envelope) 

1. Standard Letter with no personalization. Double-sided static letter, printed in a black ink on 60 lb 

white offset. Fold to 3.66” x 8.5” using 2-parallel wrap-around folds. Fold parallel to grain. 

Cracking on the folds will not be acceptable and may result in rejection. 

2. Tri-fold Color Brochure. 2-page brochure, printed in full color, full-bleed, on 70 lb or 80 lb dull 

coated text. Fold to 3.66” x 8.5” using 2 parallel wrap-around folds with title panel out. Fold 

parallel to grain. Cracking on the folds will not be acceptable and may result in rejection. 

3. Non-window Envelope imaged with the name and address of recipient. #10 non-window envelope 

with an inside security tint. 

The name and address that is printed on the outside of the envelope is PII (Personally Identifiable 

Information). 

Personalization in black on the envelope. Envelope also prints return address with VA Seal. The 

return address and permit pre-printed in the blue (Pantone 541). Must be imaged directly on the 

envelope using laser imaging or high quality ink jet imaging (minimum 240 x 240 dpi). 

Personalization approximately 3-4 lines and a barcode of variable data at the address section. Image 

must be clear and sharp, appropriate to space, and must be in compliance with all Postal Service 

regulations for address standardization and must meet the Postal Service regulations for clear areas 

and the tap test. Addresses must be in all caps without punctuation. Contractor is responsible for 

any file conversions to meet these requirements. Contractor must check this prior to any production 

of the pieces. 

Assembly: Collate one of each item to create a set and mail. Place item 1: Letter and item 2: Brochure into 

item 3 Envelope; seal; and mail per mailing list file (either a CSV file or a comma-delimited .txt file will 

be provided). Outer envelopes must be securely sealed after items are inserted. Contractor must use a 

method of sealing such that envelopes are securely sealed at the time of sealing. Methods that rely on the 

pressure of the other envelopes to seal the bond are not acceptable. Envelopes must be securely sealed 

when entered into the mail stream and must not open until opened by the recipient. 

Contractor to mail approximately 8,500,000 sets** using the agency’s furnished mail anywhere permit 

no. 1090 for postage – First Class Pre-sort mail rate. Contractor must submit the postal receipt to the 

agency after dropping at the post office and must include the agency control number 018456 in the 

“Customer Reference ID” field”. 

**Quantity that actually mails will be predicated on the quantity remaining after the NCOA and CASS presorts. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for 

“Domestic Mail” or “International Mail” as applicable. The contractor is responsible for completing all 

forms required by the Postal Service for this type and class of mail and complying with all Postal Service 

regulations. 

The contractor will be responsible to provide all materials and operations, including but not exclusive to 

addressing, sorting, bundling, packaging, and documentation forms necessary to comply with all U.S. Postal 

Service regulations to achieve the lowest Standard Mail rate. Addresses are not in Zip code sequence. 
Jacket 677-906 Page 7 of 9 

The contractor will be required to accurately complete all appropriate mailing statements required by the 

U.S. Postal Service. 

The VA and GPO must be furnished with copies of all such completed forms stamped by the Post Office 

and signed copies of all shipping receipts within 1 workday of the completed mailing. Contact Brian Mano 

(brian.mano@va.gov; 202-461-5002) to arrange transmission. 

Request USPS secure destroy (record of pieces destroyed). Must use USPS secure destroy service so the 

VA does not have to physically handle return mail. 

Request list of failure of postal sort at beginning (as well as those returned after mailing). 

Contractor to presort and run mail lists through all applicable postal software to achieve the lowest possible 

per piece postage rate. Return spreadsheet to the VA with any addresses deemed undeliverable. 

Mail via first class via agency printed permit. 

NOTE: Contractor must provide the agency (Brian Mano, brian.mano@va.gov, 202-461-5002) with 

the estimated postage amount as soon as possible (at least 5 business days before mailing) so the VA 

can request adequate funds for the mailing permit. 

Mail drops to occur over a period of time, starting on or around December 16, 2022. 

INK: Four Color Process + Black + Pantone 541 (blue) 

MARGINS: Full bleeds on Brochure. Adequate gripper for the letters and envelopes. 

DISTRIBUTION: 

Mail f.o.b. contractor’s city except for sample copies which must be delivered f.o.b. destination. See 

below. 

Sample copies for the agency are included in the total quantities. All expenses incidental to picking up 

and returning materials, submitting and picking up proofs/priors, and furnishing sample copies must be 

borne by the contractor. 

Deliver 2 sets (not personalized to): Contractor to contact agency, Brian Mano (202)461-5002 

Brian.Mano@va.gov, to confirm the address. 

Return any Government furnished material to: 

U.S. Department of Veterans Affairs 

Washington, DC 20420 

Contractor to contact agency, Brian Mano (202)461-5002 Brian.Mano@va.gov, to confirm the 

Washington DC Region address to return the Government furnished material to. 

Deliver proof to: 

US Department of Veterans Affairs 

810 Vermont Ave 

Room 858 

ATTN: Assault and Harassment Prevention Office 

Washington DC 20420 

 
Jacket 677-906 Page 8 of 9 

PACKING: Suitably. 

SCHEDULE: Government Furnished Material and Purchase Order will be available for pickup on or 

before November 30, 2022. 

Proofs will be withheld not more than 2 workdays from receipt by the Government. 

Mail as follows: 

Approximately 100,000 sets by December 16, 2022 

Approximately 1,500,000 sets by December 23, 2022 

Approximately 1,500,000 sets by December 30, 2022 

Approximately 1,500,000 sets by January 7, 2023 

Balance (approximately 2,400,000) by January 21, 2023 

TIME CRITICAL: Notify Brian Mano (brian.mano@va.gov, 202-461-5002) of the delivery status in 

the morning 2 days prior to the first shipment to meet the at destination delivery date. 

This is a time-critical order. For the purpose of this contract, the provisions in GPO Contract Terms Pub. 

310.2 (Rev. 6-01) for schedule extensions does not apply. No automatic extensions of schedules will be 

made. All interested contractors must commit to the original schedule. Shipments must be made by a 

carrier that will guarantee delivery at destination within the specified schedule. Carrier “targets” in lieu 

of “guaranteed” deliveries will not be acceptable. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent 

to brian.mano@va.gov and to infoseattle@gpo.gov. Call Brian Mano (202)461-5002 to confirm receipt of 

documentation. The subject line of this message shall be "Distribution Notice for Jacket 677-906". The 

notice must provide all applicable tracking numbers, shipping method, and Title. Contractor must be able 

to provide copies of all delivery, mailing, and shipping receipts upon agency request. 

Prices must include the cost of all required materials and operations for the total quantity ordered in 

accordance with these specifications. In addition, a price must be submitted for each additional 1,000 

copies per each item. The price for additional quantities must be based on a continuing run, exclusive of 

all basis or preliminary charges, (i.e., running rate not including makeready) and will not be a factor for 

determination of award. 

Bids for each item listed in its respective format group, as defined in Section 2.- Specifications, must 

include the cost of all required materials and operations in accordance with these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, 

or alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to 

the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

LOCATION(S) OF POST OFFICE(S). All mailing will be made from: 

Post Office located at Street Address:_____________________________________________________, 

City:______________________________, State:_________________, Zip Code:_________________. 

 
Jacket 677-906 Page 9 of 9 

TOTAL BID PRICE: $____________________ ADDITIONAL RATE $______________ PER 

1,000 sets 

 PRICE ADDED RATE/M 

Item (1) Letter: $_______________ $_______________ 

Item (2) Brochure: $_______________ $_______________ 

Item (3) Envelope: $_______________ $_______________ 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the 

bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, 

delivered at the designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as 

required by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill 

out and return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including 

initialing/signing where indicated. Valid electronic signatures will be accepted in accordance with the 

Uniform Electronic Transactions Act, §2. Electronic signatures must be verifiable of the person authorized 

by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 _____________________________________________________________________________________ 

(Street Address) 

 _____________________________________________________________________________________ 

(City – State – Zip Code) 

By

 _____________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 _____________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

FOR GPO USE ONLY 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * ** * 

Contracting Officer Review________ Date_________ Certifier__________ Date__________