Jacket: 417-941

Title: CIS Envelopes

Agency: USCIS

Bid Opening: October 14, 2021 at 11am

Bid Terms Discounted Total

$129,600.00 0.25% 30 days $129,567.60

$164,160.00 5.0% 20 days $155,952.00

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The Print House

Contractor Name

Husky Envelope
October 8, 2021

This is Amendment No. 1. The specifications in our invitation for bids on Jacket 417-941, scheduled

for opening at 11:00am, October 4th are amended as follows:

1. Change the bid opening date to October 14, 2021.

2. SCHEDULE: Deliver 2,400,000 copies to Montclair, CA on or before November 30, 2021. Deliver

4,800,000 copies to Williston, VT on or before December 22, 2021.

All other specifications remain the same.

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation

for bid submission. Telephone or e-mail submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING.

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may

be reason for bid being declared nonresponsive.

Sincerely,

Digitally signed by Michael S

King

Date: 2021.10.08 16:09:53

-04'00'

CONTRACTING OFFICER

Contracting Officer

U.S. GOVERNMENT PUBL ISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

732 North Capitol Street NW, Washington, DC 20401-0001

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO
Specifications by LMH Jacket 417-941

Page 1 of 6 Department of Homeland Security, CIS 1-01078

Reviewed by SG

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on October 

4, 2021 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 

pandemic, this will NOT be a public bid opening.

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based 

on this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other method of 

bid submission will be accepted at this time.

The Jacket Number 417-941 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be considered 

for award. 

For information regarding the solicitation requirements prior to award please email Lisa Hollingsworth at 

lhollingsworth@gpo.gov. For contract administration after award, contact APS DC at 202-512-0307.

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following—

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

(2) The vendor’s email provider may have different size limitations for sending e-mail, however vendors 

are advised not to exceed GPO’s stated limit. 

(3) Illegibility of bid.

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the e-mail is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through 

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap-rev-09-19.pdf.

PREAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job 

as indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives via telephone conference prior to award.

Any modification that results in a price change must be authorized by DLA Document Services before the 

contractor/vendor proceeds. Failure to obtain this authorization may result in non-payment for those 

modifications.

Proof of delivery must be emailed to DCGPO.docsvcs@dla.mil upon completion.
Page 2 of 6 Jacket 417-241

PRODUCT: Envelopes

TITLE: White #10 Window Envelopes with Security Tint

QUANTITY: 7,200,000 total envelopes.

PAGES: Face and back (before construction)

TRIM SIZE: 4-1/8 x 9-1/2” 

CONSTRUCTION: Open side, side seam, fully gummed flap. Flap measures 1-7/8” from fold to tallest 

point. Throat measures 1” from fold to deepest point. 

WINDOW: 1-1/4 x 4-3/4” located 3⁄4” from left edge and 1⁄2” from bottom edge. Cover with a suitable 

transparent material securely glued to the inside.

GOVERNMENT TO FURNISH:

One PDF created on a PC compatible or a Macintosh. All fonts are not furnished.

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government 

to Furnish," necessary to produce the product in accordance with these specifications.

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or 

data corruption that might interfere with proper file image processing must be reported to the contract 

administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level.

E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN 

“OK TO PRINT”. One set of E-Mailed Electronic Page Proofs. Contractor to submit one “Press Quality” 

PDF “soft” proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce 

the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof 

will not be used for color match. 

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the 

Agency at tracy.jackson@uscis.dhs.gov and david.f.hamilton@uscis.dhs.gov. Contractor must call GPO 

Contract Compliance Section at (202) 512-0520 immediately upon E-Mailing proofs and immediately upon 

receiving the returned proofs (or OK E-Mail) back from the Department.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein 

or listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 

13" dated September 2019.

JCP Code* V20, Writing Envelopes, White, Basis Size 17 X 22" - 24lb.
Page 3 of 6 Jacket 417-241

PRINTING: 

Digital Printing NOT Acceptable. 

Prints face and back (before construction) with head (return address) towards the flap on side opposite of 

seams in Pantone Reflex Blue type and rule matter and agency logo. 

Print or tint envelope on the inside (back before construction) in Reflex Blue ink, lining not acceptable. 

Contractor may use his own design but must guarantee that the product will ensure complete opacity and 

prevent show through of any material contained therein.

MARGINS:

Adequate gripper, follow furnished electronic file. 

PACKING:

Bulk pack in 2,000’s. DO NOT Double Stack. Pallets must not exceed 54” in height.

**Carrier must not place label over the carton Label**.

Labeling Instructions:

1. Have at least Adobe Reader 7.

2. The Keyboard CAPS must be on lock.

3. The date must be typed as MM/DD/YYYY.

BAR CODE REQUIREMENTS: Include Title, Form Number, Revision Date, Print Order Number, Dept. 

Requisition Number, GPO Jacket Number, Quantity per Container and Package utilizing the supplied (selfpopulating barcode) carton label. Height must be 1/2". A signed delivery receipt to USCIS is required.

Additional Required Information:

Department Requisition Number

GPO Jacket Number

A visible Packing slip with Shipment is a MUST.

NOTE: MARK ALL CARTONS WITH THE FOLLOWING INFORMATION:

JOB TITLE: #10 White Envelope with Window - 4-1/8 x 9-1/2, Security Tint

Form No.: ENVCIS10W

REQUISITION: CIS-21-01078

JACKET NO.: 417-941

QUANTITY: __________

NUMBER OF BOXES: EX. Box 1 of 4, Box 2 of 4...

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications:

Product Quality Levels: 

(a) Printing Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.
Page 4 of 6 Jacket 417-241

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Ok’d Proofs/Furnished Electronic File

P-9. Solid or Screen Tints Color Match Pantone Matching System

DISTRIBUTION: F.O.B. destination.

Deliver by traceable means. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to

tracy.jackson@uscis.dhs.gov. The subject line of this message shall be “Distribution Notice for Jacket 417-

941, Req. No. 1-01078. The notice must provide all applicable tracking numbers, shipping method, and Title. 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

DHS/USCIS/Eastern Forms Center - Quantity- 4,800,000 

124 Leroy Road 

Williston, VT 05495 

ATTN: Receiving/Steve Richards (802) 652-0419 or Alec Burdick (802) 652-0418 

DHS/USCIS/Western Forms Center - Quantity- 2,400,000 

5160 Richton Street; Suite G 

Montclair, CA 91763 

ATTN: David Hamilton or Eric Aguirre - Receiving (909) 949-7131 and (909) 949-7193

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne 

by the contractor.

SCHEDULE: 

Furnished material will be emailed on October 6, 2021.

Proofs will be withheld not more than 1 workday from receipt at the Department to receipt in the contractor’s 

plant.

Complete delivery to arrive on or before October 22, 2021.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information.

OFFERS: Offers must include the cost of all materials and operations in accordance with these 

specifications. In addition, a price must be submitted for each additional 100 copies. The prices for additional 

quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a 

factor for determination of award.
Page 5 of 6 Jacket 417-241

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the low contractor may be required to provide one or more of the following financial 

documents:

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination 

of responsibility by the Government. 

Failure to provide the requested information in a timely manner may result in the Contracting Officer not 

having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required)

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial

Management, Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Page 6 of 6 Jacket 417-241

JACKET NUMBER: _________________________________________

BID PRICE: _________________________________________

ADDITIONAL RATE: _______________ PER:__________________

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

Within____calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt 

of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact 

accordance with specifications.

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

completed copy of current page(s).

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________

(Initials) (Initials)