15,126 2.25 34,033.50 11.50 173,

230 1.95 448.50 5.50 1,

60 25.00 1,500.00 2.50 81 35.00 2,835.00 10.00 

$38,817.00 $176,

0.00% $0.00 0.00% 

NET $38,817.00 NET $176,

Prepared by: Teri Shoffstall 07/25/2022Verified by: Russ Woodmancy 07/27/2022Awarded to: Image Square 

Valparaso, 

AMERICAN DI

SALES

BASIS OF 

AWARD

UNIT 

RATE 

CO

DISCOUNTED TOTALS

COMPLETE PRODUCT:I.

(a) Scrim Vinyl Banners, trimmed flush, including hemming and grommets,and Standard Packing...per square foot...(c) Single Banner Packing...per roll...(d) Multiple Banner Packing...per roll...(b) Scrim Vinyl Banners, trimmed flush, no hemming or grommets required,includes Standard Packing...per square foot...PROGRAM 3576-S OHARNG BANNERSTERM OF CONTRACT: AUGUST 1, 2022 through JULY 31, 2023 and 1 OPTION YEAR

CONTRACTORS TOTALS

PROMPT PAYMENT DISCOUNT

AGAS MFG INC.

Philadelphia, PA

UNIT 

RATE 

COST

ab3576S Page 1 of 3
15,126

230

6081

Prepared by: Teri Shoffstall 07/25/2022Verified by: Russ Woodmancy 07/27/2022Awarded to: Image Square 

BASIS OF 

AWARD

DISCOUNTED TOTALS

COMPLETE PRODUCT:I.

(a) Scrim Vinyl Banners, trimmed flush, including hemming and grommets,and Standard Packing...per square foot...(c) Single Banner Packing...per roll...(d) Multiple Banner Packing...per roll...(b) Scrim Vinyl Banners, trimmed flush, no hemming or grommets required,includes Standard Packing...per square foot...PROGRAM 3576-S OHARNG BANNERSTERM OF CONTRACT: AUGUST 1, 2022 through JULY 31, 2023 and 1 OPTION YEAR

CONTRACTORS TOTALS

PROMPT PAYMENT DISCOUNT

5.15 77,898.90 1.68 25,4.95 1,138.50 1.22 

--- 0.00 45.00 2,--- 0.00 65.00 5,

----- $33,

0.00% ----- 1.00% $

----- 20 DAYS $33,

UNIT 

RATE 

COST

CUSTOM GRAP

Fargo, ND

UNIT 

RATE 

CO

CAPITOL 

REPRODUCTIONS

Madison Hts, MI

ab3576S Page 2 of 3
15,126

230

6081

Prepared by: Teri Shoffstall 07/25/2022Verified by: Russ Woodmancy 07/27/2022Awarded to: Image Square 

BASIS OF 

AWARD

DISCOUNTED TOTALS

COMPLETE PRODUCT:I.

(a) Scrim Vinyl Banners, trimmed flush, including hemming and grommets,and Standard Packing...per square foot...(c) Single Banner Packing...per roll...(d) Multiple Banner Packing...per roll...(b) Scrim Vinyl Banners, trimmed flush, no hemming or grommets required,includes Standard Packing...per square foot...PROGRAM 3576-S OHARNG BANNERSTERM OF CONTRACT: AUGUST 1, 2022 through JULY 31, 2023 and 1 OPTION YEAR

CONTRACTORS TOTALS

PROMPT PAYMENT DISCOUNT

1.25 181.00 

20.00 135.00 2

$23

0.00% 

NET $23

UNIT 

RATE 

C

TEXAS DIGTL C

PRINT

San Antonio

ab3576S Page 3 of 3
William M. Lansky 

Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE

Columbus Regional Office | 1335 Dublin Road, Suite 112-B, Columbus, OH 43215-7034

July 15, 2022 

This is Amendment No. 1. The specifications in our request for quotes on Program 3576-S, 

scheduled for opening at 11:00 a.m. prevailing Columbus, Ohio time on July 22, 2022, are 

amended as follows: 

1. The bid opening time and date are not changed. 

2. On page 6, under “Number Orders and Quantities”, delete the first two paragraphs and 

replace with the following: 

Anticipate 50 orders per year, 1 to 300 banners per order, the majority of orders will have 1 to 

10 banners per order. 

Anticipate 850 banners per year: 

x Approximately 840 banners will require hemming and grommets 

x Approximately 10 banners will not require hemming or grommets 

3. On page 9, delete “Packing” in its entirety and replace with the following: 

PACKING 

Pack in shipping containers supplied by the Contractor. Individual Print Order will indicate if 

Single Packing or Multiple Packing is required. 

Single Banner Packing 

Roll individual banner, band, and label each roll, insert rolled banners into shipping 

container(s). 

Multiple Banner Packing 

It is anticipated that banners will be grouped together with 2 to 15 banners in a group per 

Excel spreadsheet. Roll each group, band and label per Excel instructions. Insert rolled group 

into shipping container(s). 

If specific packing instructions are not provided on the individual Print Order, the contractor 

is to contact OHARNG and GPO via email addresses provided at time of award. 

4. On page 10, after first paragraph, replace the table with the following: 

 No. of Orders No. of Workdays 

 7 6 to 10 

 28 11 to 15 

 13 16 to 20 

 2 21 to 25 
 

U.S. GOVERNMENT PUBLISHING OFFICE

732 North Capitol Street NW, Washington, DC 20401

Page 2 

5. On page 11, replace line items I. (a) through (d) with the following: 

I. (a) 15,126 

 (b) 230 

 (c) 60 

 (d) 81 

6. On page 13, replace line items I. (c) and (d) with the following: 

 I. (c) Single Banner Packing .............. per roll ........... $ 

 

I. (d) Multiple Banner Packing .......... per roll ........... $ 

All other specifications remain the same. 

If amendment is not acknowledged on bid, direct acknowledgement to bidscolumbus@gpo.gov. 

Amended bid or acknowledgement must be submitted using the method(s) specified in the 

solicitation for bid submission. Telephone submission is not acceptable. 

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid opening time, 

may be reason for bid being declared nonresponsive. 

Sincerely, 

WILLIAM M. LANSKY 

Contracting Officer 

WML/llp 

Digitally signed by William M 

Lansky 

Date: 2022.07.15 13:21:12 -04'00'
Program 3576-S Page 1 of 14

Specifications by LLP

Reviewed by rlw 

This procurement is being solicited as a Small Purchase Request For Quotation (RFQ). The sealed bidding 

terminology as used throughout these specifications is synonymous with their negotiated procurement 

counterparts unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1).

U.S. Government Publishing Office

Columbus, Ohio

General Terms, Conditions, and Specifications

for the procurement of

OHARNG Banners

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Ohio Army National Guard – NGOH-RRB-MKT

Single Award

TERM OF CONTRACT

The term of this contract is for 1 year (base year period of August 1, 2022 through July 31, 2023) and 1 option year period 

(August 1, 2023 through July 31, 2024). Special attention is directed to the following provisions and clauses in Section 1 

of this contract: “Option To Extend The Term Of Contract”, and “Economic Price Adjustment.”

QUOTE OPENING

Quotes shall be opened at 11:00 a.m., prevailing Columbus, Ohio time, on July 22, 2022 at the U.S. Government

Publishing Office, Columbus Regional Office.

QUOTE SUBMISSION

Bidders MUST submit email quotes to bidscolumbus@gpo.gov for this solicitation. No other method of quote submission 

will be accepted at this time. See “Additional Email Quote Submission Provisions” on pages 4 and 5.

The company name, program number, and quote opening date must be specified in the subject line of the emailed quote 

submission. Quotes received after 11:00 a.m. prevailing Columbus, Ohio time on the quote opening date specified above 

will not be considered for award.

NOTICE TO BIDDERS

Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding. Significant revisions 

have been made. 

Abstract is available on GPO website at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus

For information of a technical nature call Linda Price at (614) 488-4616, ext. 7 (no collect calls) or contact via email at 

lprice@gpo.gov. 
OHARNG Banners Page 2 of 14

3576-S (07/23) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS

Any contract which results from this Request For Quote will be subject to the applicable Provisions, Clauses, and 

Supplemental Specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 1-18)) and 

GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub. 310.1, 

effective May 1979 (Rev. 09-19)). 

• GPO Contract Terms (GPO Publication 310.2) can be found at: https://www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/contract-terms-01-18.pdf. 

• GPO QATAP (GPO Publication 310.1) can be found at: https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf. 

• Additional GPO Publications can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards. 

QUALITY ASSURANCE LEVELS AND STANDARDS

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-Destructive Tests – General Inspection Level I. 

 (b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: the specified standards for the attributes requiring them shall be:

 Attribute Specified Standard 

 P-7. Type Quality and Uniformity Electronic File

 P-10. Process Color Match Electronic File

Prior to award, Contractor may be required to provide information related to specific equipment that will be used for 

production.

WARRANTY

Contract Clause 15, “Warranty”, of GPO Contract Terms (GPO Pub. 310.2) is amended for the solicitation to the effect 

that the warranty period is extended from 120 days to one calendar year from the date the check is tendered as final 

payment. All other provisions remain the same.

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for such 

period of time as may be mutually agreeable to the GPO and the Contractor. 

OPTION TO EXTEND TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to the 

Contractor not later than 30 days before the contract expires. If the Government exercises this option, the extended 

contract shall be considered to include this clause, except, the total duration of the contract may not exceed 2 years 

(July 31, 2024) as a result of, and including, any extension(s) added under this clause. Further extension may be 

negotiated under the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” clause for 

authorized pricing adjustment(s).
OHARNG Banners Page 3 of 14

3576-S (07/23) 

ECONOMIC PRICE ADJUSTMENT

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any pricing 

adjustment be made that would exceed the maximum permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be eligible 

for adjustment during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price adjustment for that 

entire next period. Pricing adjustments under this clause are not applicable to reimbursable postage or transportation 

costs, or to paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from August 1, 2022 through July 31, 2023, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of the 

second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index for All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI detailed report by the 

U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly indexes from the 12-month interval ending 

three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to 

the average of the monthly indexes for the 12-month interval ending April 30, 2022, called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for the 

period being considered for adjustment.

The Government will notify the Contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The Contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: This contract does not contain the Paper Price Adjustment clause.

ORDERING

Items to be furnished under the contract shall be ordered by the issuance of Print Orders by the Government. Orders may 

be issued under the contract from August 1, 2022 through July 31, 2023 plus for such additional period(s) as the contract 

is extended. All Print Orders issued hereunder are subject to the terms and conditions of the contract. The contract shall 

control in the event of conflict with any Print Order. A Print Order shall be “issued” upon notification by the Government

for purposes of the contract, when it is electronically transmitted or otherwise physically furnished to the Contractor in 

conformance with the schedule.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS

A GPO Jacket Number will be assigned and a Purchase Order issued to the Contractor to cover work performed. The 

Purchase Order may be supplemented by an individual Print Order for each job placed with the Contractor. The Print 

Order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.
OHARNG Banners Page 4 of 14

3576-S (07/23) 

PRE-AWARD SURVEY

In order to determine the responsibility of the Prime Contractor or any Subcontractor, the Government reserves the right 

to conduct an on-site pre-award survey at the Contractor’s/Subcontractor’s facility or to require other evidence of 

technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of 

the financial determination, the Contractor in line for award may be required to provide one or more of the following 

financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper/substrate supplier(s)

7. Letter of commitment from any Subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the 

Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

REQUIREMENTS

This is a Requirements contract for the items and for the period specified herein. Shipment/Delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled “Ordering”. 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise 

provided in this contract, if the Government’s requirements for the items set forth herein do not result in orders in the 

amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price adjustment under this 

contract.

Except as otherwise provided in this contract, the Government shall order from the Contractor all the items set forth which 

are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the Contractor, requirements in excess of the limit on total orders 

under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

Contractor within the time specified in the order, and the rights and obligations of the Contractor and the Government

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the Contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the Contractor shall furnish to the Government all items set forth 

herein which are called for by Print Orders issued in accordance with the “Ordering” clause of this contract.

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed quote 

including, but not limited to, the following: 

1. Illegibility of quote.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
OHARNG Banners Page 5 of 14

3576-S (07/23) 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit.

4. When the email quote is received by GPO, it will remain unopened until the specified quote opening time. 

Government personnel will not validate receipt of the emailed quote prior to quote opening. GPO will use the 

prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email server as the 

official time stamp for quote receipt at the specified location.

PAYMENT

Submitting all invoices for payment via the GPO Fax Gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the fastest method of getting paid. The information for using this method can be found 

at: https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, ATTN: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the General 

Information of the Office of Finance web page located at https://www.gpo.gov/finance/index.htm. 

After award, at Government’s option, the Contractor to submit a copy of the Print Order, Contractor’s invoice, a PDF of 

the complete product, and all mailing and/or delivery receipts via email to infocolumbus@gpo.gov. 

Contractor’s billing invoice must be itemized in accordance with the line items in “Section 4 – Schedule of Prices”, failure 

to do so may result in delayed payment.
OHARNG Banners Page 6 of 14

3576-S (07/23) 

SECTION 2. – SPECIFICATIONS

SCOPE

These specifications cover the production of banners requiring such operations as electronic receipt of files, reproducibles, 

wide format printing in full color (with or without variable data), hemming, grommets, packing, and delivery.

TITLE

OHARNG Banners. 

NUMBER ORDERS AND QUANTITIES

Anticipate 23 orders per year, 1 to 300 banners per order, the majority of orders will have 1 to 10 banners per order. 

Anticipate 781 banners per year: 

• Approximately 681 banners will include trimming, hemming, and application of grommets. 

• Approximately 100 banners will include trimming only (no hemming, no grommets). 

Total banners ordered on a Print Order may have multiple copies of the same static image with variable data or may have 

a unique static image without variable data. Variable data includes but is not limited to one or more of the following: a 

school name, a telephone number, an email address, a web address, or similar content.

Examples of a Print Order with 10 banners:

• 10 copies of 1 banner with the same static image, no variable data, all the same size. 

• 1 copy of 10 different static images, no variable data, all the same size.

• 1 banner with the same static image and 10 different school names, all the same size. 

• Combination of banners:

o 3 copies of 1 banner, all the same static image, no variable data, 3 feet by 5 feet

o 3 copies of 1 banner, all the same image, no variable data, 3 feet by 7 feet

o 4 copies of 1 banner, all the same image, no variable data, 4 feet by 8 feet.

Other combinations of number of copies, static images, variable data, and trim sizes are possible.

Banners will be ordered for hanging, trimmed flush, hemming and grommets required, or will be ordered for inserting into 

retractable banner stands, trimmed flush, no hemming or grommets required. Contractor will print banners only and 

finish with hems, with or without grommets, or finish trimmed flush. Contractor will not be required to hang banners or 

insert banners into retractable banner stands.

NUMBER OF PAGES

Print Face Only. 

TRIM SIZE

Banners will have finished trim sizes of 1 foot to 5 feet (12” to 60”) in width and 2 feet to 16 feet (24” to 192”) in length. 

The individual Print Order will express the trim size in either feet or inches.

When banners are ordered with hemming, the finished trim size is after folding and hemming of 1” margins on all 4 sides.

The most common finished trim sizes requiring hemming, represented in inches, will be: 

• 36” x 60”, a total of 15 square feet.

• 36” x 84”, a total of 21 square feet.

• 36” x 144”, a total of 36 square feet.

• 48” x 96”, a total of 32 square feet.
OHARNG Banners Page 7 of 14

3576-S (07/23) 

When banners are ordered without hemming, the finished trim size is after Contractor trims all 4 sides flush.

The most common finished trim sizes without hemming, represented in inches, will be: 

• 10.5” x 45”, a total of 3.3 square feet.

• 24” x 36”, a total of 6 square feet.

• 32.5” x 83”, a total of 18.7 square feet.

• 33.5” x 145.2”, a total of 33.8 square feet.

Banners will be ordered and paid for in units of “per square foot”. Square footage will be calculated by multiplying the 

width represented in inches by the length represented in inches and dividing the total by 144 and rounding up to the 

nearest tenth.

Examples:

3 feet x 5 feet banner:

36 inches times 60 inches = 2,160 square inches

2,160 square inches divided by 144 square inches = 15.0 square feet.

2.7 feet x 6.9 feet banner:

32.5 inches times 83 inches = 2,697.5 square inches

2,697.5 square inches divided by 144 square inches = 18.7 square feet.

GOVERNMENT TO FURNISH

Files created in InDesign CS6, Photoshop CS6, or Illustrator CS6 or higher on Windows or Mac platforms and furnished 

via email in PDF or native format, usually PDF. 

Variable data and distribution addresses furnished via email in Microsoft Excel.

All screen and printer fonts will be furnished with files. The Contractor is cautioned that furnished fonts are the property 

of the Government and/or its originator. All furnished fonts are to be eliminated from the Contractor’s archive 

immediately after completion of the contract.

ELECTRONIC PREPRESS

Prior to image processing, the Contractor shall perform a basic check (preflight) of the furnished media and publishing 

files to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might 

interfere with proper file image processing must be immediately reported to GPO Columbus Regional Office Contracting 

Officer at (614) 488-4616, ext. 0 and to OHARNG contact provided on the individual Print Order. 

The Contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned 

quality level.

DIGITAL DELIVERABLES

If the Contractor is requested by the Government to make revisions, the Contractor shall, prior to making revisions, copy 

the files and make all changes to the copy. No revisions are to be made to furnished files.

Upon completion of each order, the Contractor must furnish final production native application files (digital deliverables). 

The digital deliverables must be an exact representation of the final printed piece and, shall be sent to the Government

with the original furnished files via email. The Government will not accept, as digital deliverables, any proprietary file 

formats other than those supplied, unless specified by the Government. 

GPO FORMS

Various GPO forms provided at time of award or with individual Print Order. 
OHARNG Banners Page 8 of 14

3576-S (07/23) 

Delivery/Shipping Status Report form 

Print Orders (GPO Form 2511)

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification 

marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or film, must not print on 

finished product.

CONTRACTOR TO FURNISH

All materials and operations, other than those listed under “Government to Furnish,” necessary to produce the product(s) 

in accordance with these specifications.

REPRODUCIBLES

The Contractor must make all reproducibles required. The Contractor is responsible for determining what type 

reproducibles will be used but must maintain the quality level specified in the contract. No separate charges will be 

allowed for the various types of reproducibles that may be used.

Further, the Contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The Contractor is responsible for determining the 

appropriate output resolution to achieve optimal results for such design elements as blends, gradients, halftones, type and 

other images. This determination should be made using factors such as stock, imaging device (or press) being used, and 

other factors unique to the Contractor’s production environment.

PROOFS

None required. 

SUBSTRATE

White scrim vinyl banner material suitable for indoor and outdoor use. Contractor’s option for 13 to 15 oz. weight. 

Material to be suitable to withstand sun, wind, rain, snow, and other outdoor weather conditions without fading or 

otherwise deteriorating for at least one year. 

PRINTING

The individual Print Order will specify the number of banners ordered (same static image and trim size), the quantity 

required for that banner, and will specify if variable data is or is not required. Most orders will have one banner (same 

static image and trim size) with variable data, usually 1 to 10 different school names, occasionally up to 300 school 

names. 

At Contractor’s option, the product may be produced via inkjet wide-format digital printing provided that Quality Level 

III standards are maintained. Final output must be wet ink. Dry ink/toner printing is not acceptable. Output must be at a 

minimum resolution of 1440 x 720 dpi plus a RIP that provides an option for high quality color matching such as Device 

Links Technology and/or ICC Profiles.

Print face only in full color. UV resistant ink suitable to withstand sun, wind, rain, snow, and other outdoor weather 

conditions for one year. 

After printing, the Contractor must coat the entire banner surface with a finishing glossy clear-coat with UV inhibitor.

MARGINS

Margins will be as indicated on the individual Print Order. Bleeds all 4 sides, provided by Government. 
OHARNG Banners Page 9 of 14

3576-S (07/23) 

CONSTRUCTION

Banners will be installed at schools and public venues on outdoor fences and on indoor walls (hallways, halls, 

auditoriums, and gymnasiums) and will be installed inside portable retractable banner stands. Construction must be 

suitable for display for at least one year. Installation by Contractor is not required.

All banners trim flush on 4 sides. Individual Print Order will indicate if hemming or grommets are required.

Hemming

Most banners will require all 4 sides of banner to have 1” sewn hem. Hemming thread is to be white and of suitable 

material and thickness to sew through 13 to 15 oz. scrim vinyl. Contractor’s option to single or double stitch.

Banners to be inserted into retractable banner stands will not require stitching.

Grommets

It is anticipated that all banners that require hemming will require metal grommets, silver color. Grommets to be of 

suitable diameter (1/2” or 3/8”) and weight to allow hanging from bolts in walls and to attach to fences with plastic zipties.

Grommets to be placed in all 4 corners and at standard intervals across top, bottom, left, and right sides. Intervals at 

Contractor’s option unless otherwise indicated on the individual Print Order. 

Banners to be inserted into retractable banner stands will not require grommets.

PACKING

Pack in shipping containers supplied by the Contractor. Individual Print Order will indicate if Standard Packing or 

Custom Packing is required.

Standard Packing

Roll individual banners or stack banners in groups, largest size on bottom, then roll together. Label each roll. Insert

rolled banners into shipping container(s). 

Custom Packing

Group banners as indicated on the individual Print Order, roll and band together, label, and insert into shipping 

container(s). 

LABELING AND MARKING

Each package must be clearly labeled with the GPO Jacket, Purchase Order, and Print Order Numbers, the quantity, and 

the title of the product.

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from GPO website: 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards, fill in appropriate blanks, and attach to shipping 

containers.

DISTRIBUTION

Deliver F.O.B. Destination to various Ohio addresses as indicated on the individual Print Order. Most orders deliver to 

one location in Columbus, Ohio. Some orders will require up to 3 delivery locations in Ohio. 

SCHEDULE

Adherence to this schedule must be maintained.

Contractor must not start production of any job prior to receipt of the individual Print Order (GPO Form 2511) and 

electronic files. 
OHARNG Banners Page 10 of 14

3576-S (07/23) 

Complete production and delivery is required in 6 to 25 workdays. The following is anticipated

No. of Orders No. of Workdays

9 6 to 10

9 11 to 15

4 16 to 20

1 21 to 25

Schedule begins the workday after receipt of Print Order and electronic file(s). The Ship/Delivery Date indicated on the 

individual Print Order is the date products must be received at destination. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the Contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

Delivery/Shipping Status Information

Contractors are to report information regarding each order for compliance reporting purposes and include date of delivery 

(or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements by contacting 

Columbus RO via email to trackcolumbus@gpo.gov. 

Receipt for Delivery

Contractor must furnish their own receipts for delivery. These receipts must include the GPO Jacket, Program, and Print 

Order Numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made; and signature of 

the Government agent accepting delivery. The original copy of this receipt must accompany the Contractor’s invoice for 

payment.

Return of Government Furnished Property

The Contractor shall retain the electronic files for potential reprints and remove the files when revised file is provided. 

Unless again the successful Contractor, the Contractor shall email the most current electronic files to the address(es) 

indicated at the end of the contract term and remove all related electronic files from their systems.
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3576-S (07/23) 

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the following 

units of production which are the estimated requirements to produce 1 year’s production under this contract. These units 

do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a like 

period of time.

The following item designations correspond to those listed in the “Schedule of Prices.” 

 I. (a) 10,976

 (b) 1,076

 (c) 757

 (d) 24
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3576-S (07/23)

PAGE 12 IS INTENTIONALLY LEFT BLANK
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3576-S (07/23) 

SECTION 4. – SCHEDULE OF PRICES

Bids offered are F.O.B. Destination to various locations in Ohio. 

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be considered.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided.

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be declared 

nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production.

Banners will be ordered and paid for in units of “per square foot”. Square footage will be calculated by multiplying the 

width represented in inches by the length represented in inches and dividing the total by 144 and rounding up to the 

nearest tenth.

3 feet x 5 feet banner:

36 inches times 60 inches = 2,160 square inches

2,160 square inches divided by 144 square inches = 15.0 square feet.

2.7 feet x 6.9 feet banner:

32.5 inches times 83 inches = 2,697.5 square inches

2,697.5 square inches divided by 144 square inches = 18.7 square feet.

I. COMPLETE PRODUCT: Prices shall include the cost of all required materials and operations necessary for the 

complete production of the product listed in accordance with these specifications. 

 (a) Scrim Vinyl Banners, trimmed flush, including

hemming and grommets................................................................. per square foot .....................$__________

 (b) Scrim Vinyl Banners, trimmed flush, no hemming

or grommets required..................................................................... per square foot .....................$__________

 (c) Standard Packing ........................................................................... per package..........................$__________

 (d) Custom Packing ............................................................................. per package..........................$__________

(Bidder’s Initials)

RETURN THIS PAGE TO GPO, COLUMBUS REGIONAL OFFICE
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3576-S (07/23) 

SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City _________________________, State ____________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city 

is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state shown 

below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is not made 

from evaluation point, the Contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________ calendar days. See 

Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

_____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in 

exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all 

pages in “Section 4. – Schedule of Prices,” including initialing/signing where indicated. Valid electronic signatures will 

be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must be verifiable of 

the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder: 

 (Contractor’s Name) (GPO Contractor’s Code)

 

(Street Address)

 

(City – State – Zip Code)

By: 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

 

(Person to be Contacted) (Telephone Number) (Email)

 

THIS SECTION FOR GPO USE ONLY

Contracting Officer: ___________ Date ___________ Certified by: __________ Date __________ 

(Initials) (Initials)

RETURN THIS PAGE TO GPO, COLUMBUS REGIONAL OFFICE