Program No 1794-S Term 08/23/21 To 07/31/22

TITLE: Army National Guard Recruiting Material

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PROOFING

(a) PDF Proof (any size).....................................................per form..... 34 $ 20.00 $ 680.00 $ - $ - $ 15.00 $ 510.00 $ 25.00 $ 850.00 $ - $ - $ - $ -

(b) High Resolution/One Off Proofs, 11 x 8-1/2"...........per form..... 8 $ 5.00 $ 40.00 $ 25.00 $ 200.00 $ 25.00 $ 200.00 $ 25.00 $ 200.00 $ 40.00 $ 320.00 $ - $ -

(c) High Resolution/One Off Proofs, 17 x 8-1/2"...........per form..... 48 $ 10.00 $ 480.00 $ 25.00 $ 1,200.00 $ 30.00 $ 1,440.00 $ 50.00 $ 2,400.00 $ 40.00 $ 1,920.00 $ - $ -

(d) Prior to Production Sample, 11 x 8-1/2"..................per form..... 5 $ 50.00 $ 250.00 $ 25.00 $ 125.00 $ 135.00 $ 675.00 $ 40.00 $ 200.00 $ 100.00 $ 500.00 $ 15.00 $ 75.00

(e) Prior to Production Sample, 17 x 8-1/2"..................per form..... 40 $ 75.00 $ 3,000.00 $ 25.00 $ 1,000.00 $ 135.00 $ 5,400.00 $ 50.00 $ 2,000.00 $ 150.00 $ 6,000.00 $ 15.00 $ 600.00

II. PRINTING, PAPER, FINISHING, PACKING, AND DISTRIBUTION

11 x 8-1/2" tri-fold form on A182

(a) Make ready................................................................per form.....

1 100 to 499 copies 22 $ 50.00 $ 1,100.00 $ 250.00 $ 5,500.00 $ 60.00 $ 1,320.00 $ 400.00 $ 8,800.00 $ - $ - $ - $ -

2 500 to 999 copies 8 $ 50.00 $ 400.00 $ 250.00 $ 2,000.00 $ 60.00 $ 480.00 $ 400.00 $ 3,200.00 $ - $ - $ - $ -

3 1,000 to 5,000 copies 78 $ 50.00 $ 3,900.00 $ 550.00 $ 42,900.00 $ 145.00 $ 11,310.00 $ 400.00 $ 31,200.00 $ - $ - $ - $ -

4 Over 5,000 copies 94 $ 150.00 $ 14,100.00 $ 700.00 $ 65,800.00 $ 145.00 $ 13,630.00 $ 400.00 $ 37,600.00 $ - $ - $ - $ -

(b) Running.............................................................per 100 copies.....

1 100 to 499 copies 79 $ 12.00 $ 948.00 $ 2.00 $ 158.00 $ 11.90 $ 940.10 $ 4.75 $ 375.25 $ 25.22 $ 1,992.38 $ 30.00 $ 2,370.00

2 500 to 999 copies 49 $ 10.00 $ 490.00 $ 2.00 $ 98.00 $ 11.90 $ 583.10 $ 4.75 $ 232.75 $ 21.75 $ 1,065.75 $ 25.00 $ 1,225.00

3 1,000 to 5,000 copies 1335 $ 8.00 $ 10,680.00 $ 2.50 $ 3,337.50 $ 6.20 $ 8,277.00 $ 4.50 $ 6,007.50 $ 11.02 $ 14,711.70 $ 20.00 $ 26,700.00

4 Over 5,000 copies 17737 $ 6.00 $ 106,422.00 $ 2.50 $ 44,342.50 $ 4.90 $ 86,911.30 $ 4.50 $ 79,816.50 $ 6.96 $ 123,449.52 $ 20.00 $ 354,740.00

11 x 8-1/2" flat sheet form on L60

(c) Make ready................................................................per form.....

1 100 to 499 copies 1 $ 30.00 $ 30.00 $ 250.00 $ 250.00 $ 45.00 $ 45.00 $ 400.00 $ 400.00 $ - $ - $ - $ -

2 500 to 999 copies 2 $ 30.00 $ 60.00 $ 250.00 $ 500.00 $ 45.00 $ 90.00 $ 400.00 $ 800.00 $ - $ - $ - $ -

3 1,000 to 5,000 copies 9 $ 30.00 $ 270.00 $ 550.00 $ 4,950.00 $ 135.00 $ 1,215.00 $ 400.00 $ 3,600.00 $ - $ - $ - $ -

4 Over 5,000 copies 19 $ 125.00 $ 2,375.00 $ 700.00 $ 13,300.00 $ 135.00 $ 2,565.00 $ 400.00 $ 7,600.00 $ - $ - $ - $ -

(d) Running.............................................................per 100 copies.....

1 100 to 499 copies 4 $ 24.00 $ 96.00 $ 3.00 $ 12.00 $ 13.24 $ 52.96 $ 7.00 $ 28.00 $ 31.19 $ 124.76 $ 35.00 $ 140.00

2 500 to 999 copies 10 $ 16.00 $ 160.00 $ 3.00 $ 30.00 $ 13.24 $ 132.40 $ 7.00 $ 70.00 $ 26.76 $ 267.60 $ 30.00 $ 300.00

3 1,000 to 5,000 copies 25 $ 12.00 $ 300.00 $ 3.00 $ 75.00 $ 7.90 $ 197.50 $ 7.00 $ 175.00 $ 18.12 $ 453.00 $ 25.00 $ 625.00

4 Over 5,000 copies 2094 $ 8.00 $ 16,752.00 $ 3.00 $ 6,282.00 $ 7.90 $ 16,542.60 $ 6.00 $ 12,564.00 $ 10.62 $ 22,238.28 $ 25.00 $ 52,350.00

17 x 8-1/2" accordion fold form on A182

(e) Make ready................................................................per form.....

1 100 to 499 copies 1 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 60.00 $ 60.00 $ 475.00 $ 475.00 $ - $ - $ - $ -

2 500 to 999 copies 1 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 60.00 $ 60.00 $ 475.00 $ 475.00 $ - $ - $ - $ -

3 1,000 to 5,000 copies 3 $ 100.00 $ 300.00 $ 100.00 $ 300.00 $ 135.00 $ 405.00 $ 475.00 $ 1,425.00 $ - $ - $ - $ -

4 Over 5,000 copies 6 $ 175.00 $ 1,050.00 $ 100.00 $ 600.00 $ 135.00 $ 810.00 $ 475.00 $ 2,850.00 $ - $ - $ - $ -

(f) Running.............................................................per 100 copies.....

1 100 to 499 copies 4 $ 36.00 $ 144.00 $ 38.19 $ 152.76 $ 21.00 $ 84.00 $ 8.00 $ 32.00 $ 46.25 $ 185.00 $ 45.00 $ 180.00

2 500 to 999 copies 5 $ 34.00 $ 170.00 $ 38.19 $ 190.95 $ 16.60 $ 83.00 $ 8.00 $ 40.00 $ 40.08 $ 200.40 $ 40.00 $ 200.00

3 1,000 to 5,000 copies 70 $ 24.00 $ 1,680.00 $ 17.85 $ 1,249.50 $ 11.90 $ 833.00 $ 7.50 $ 525.00 $ 15.34 $ 1,073.80 $ 35.00 $ 2,450.00

4 Over 5,000 copies 700 $ 14.00 $ 9,800.00 $ 15.03 $ 10,521.00 $ 9.60 $ 6,720.00 $ 7.50 $ 5,250.00 $ 9.34 $ 6,538.00 $ 35.00 $ 24,500.00

CONTRACTOR TOTALS $ 175,877.00 $ 205,274.21 $ 161,571.96 $ 209,191.00 $ 181,040.19 $ 466,455.00

DISCOUNT 1.00% $ 1,758.77 0.00% $ - 1.00% $ 1,615.72 1.00% $ 2,091.91 0.00% $ - 1.00% $ 4,664.55

DISCOUNTED TOTALS $ 174,118.23 $ 205,274.21 $ 159,956.24 $ 207,099.09 $ 181,040.19 $ 461,790.45

AWARDED

GRAY GRAPHICS

Capitol Heights, MD

IMAGE SQUARE, INC

Santa Monica, CA

LITHO PRESS, INC

San Antonio, TX Santa Monica, CA San Antonio, TX

TEXAS DIGITAL COPY AND 

MCDONALD & EUDY TAYLOR/NAVITOR PRINT

Temple Hills, MD

Page 1 of 1
Program 1794-S Page 1 of 14

Specifications by DP

Reviewed by EBR

U.S. GOVERNMENT PUBLISHING OFFICE

Dallas, TX

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Army National Guard Recruiting Material

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Defense Logistics Agency/Army Publishing Directorate

(DLA/APD)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending July 31, 

2022, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Dallas, TX, time on August 17, 2021.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

must submit email bids to bidsdallas@gpo.gov for this solicitation. No other method of bid submission will be accepted 

at this time. The program number and bid opening date must be specified in the subject line of the emailed bid 

submission. Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, call Denise Przybylowicz at (214) 767-0451, Ext. 7, or email 

dprzybylowicz@gpo.gov.
Army National Guard Recruiting Material: Brochures and Inserts Page 2 of 14

1794-S (07/22)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production functions will be printing. Any contractor who cannot perform 

the predominant production functions will be declared non-responsible. 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level III

(b) Finishing Attributes (item related) – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/

Electronic Media

P-10. Process Color Match O.K. Proofs/Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
Army National Guard Recruiting Material: Brochures and Inserts Page 3 of 14

1794-S (07/22)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through July 31, 2022, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2022, called the base index. 

The percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment 

for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the right 

to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following financial 

documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by 

the Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order.
Army National Guard Recruiting Material: Brochures and Inserts Page 4 of 14

1794-S (07/22)

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through July 31, 2022, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.

PAYMENT:

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this method can 

be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Army National Guard Recruiting Material: Brochures and Inserts Page 5 of 14

1794-S (07/22)

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”
Army National Guard Recruiting Material: Brochures and Inserts Page 6 of 14

1794-S (07/22)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of formsrequiring such operations as electronic prepress, printing, 

finishing, packing, and distribution.

TITLE: Army National Guard Recruiting Material

FREQUENCY OF ORDERS: Approximately 75 to 150 orders per year.

QUANTITY: Approximately 100 to 50,000 copies per item, per order.

More than one item may be ordered on a print order, requiring the same schedule. As many as 20 items may be 

placed on a single print order.

Approximately 70% of the orders will be for more than 5,000 copies per item, per order.

The majority of orders requiring more than 5,000 total copies will be for tri-fold forms.

TRIM SIZES:

Tri-Fold and Flat Sheet Forms: 11 x 8-1/2”.

Accordion Fold Forms: 17 x 8-1/2”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: PC.

Storage Media: Digital File Transfer Protocol (FTP) AMRDEC secure website or via email.

Software: Adobe Acrobat, current version.

All platform system and software upgrades (for specified applications) that may occur during the 

term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be embedded.

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately after 

completion of the contract.

Additional

Information: Files will be furnished in PDF format.

All graphics and illustrations will be furnished in place within electronic files.

CMYK will be used for color identification.

The distribution address will be furnished on each print order.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency as specified on the print order.
Army National Guard Recruiting Material: Brochures and Inserts Page 7 of 14

1794-S (07/22)

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

PROOFS: 

As indicated on the print order, contractor to submit one (1) Press Quality PDF soft proof (for content only) using the 

same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated 

for text flow, image position, and color breaks. Proof will not be used for color match. Proofs will be transferred to the 

agency via the email address provided on the print order.

As indicated on the print order, one (1) set of digital one-piece composite laminated halftone proofs on the actual 

production stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution 

of 2400 x 2400 dpi.

At contractor’s option, one (1)set of inkjet proofs that are G7 profiled and use pigment-based inks may be submitted in 

lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an option for high quality 

color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry 

tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future amendments) must be utilized. 

Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 dpi). If using a 1 bit tiff, the tiff must be 

made at a minimum of 2400 dpi. Output must be a minimum of 2400 x 1200 dpi on a GRACoL or SWOP certified 

proofing media. Proofs must contain both of the following to be evaluated for accuracy: 3-tier color control strip: 

IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution target found at: www.gpo.gov/gporestarget.pdf. NOTE: 

At any point during the term of this contract, if a contractor chooses this proof option, prior evaluation and approval of 

this proofing method must be provided by GPO, Quality Control for Published Products, to ensure that the final product 

will be produced in accordance with contract specifications. See instructions at: https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain 

this evaluation and approval may be cause for the job to be rejected should the final product not match the proofs for 

color.

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. 

Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” 

solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if 

applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Pantone colors may be substituted with a similar color (with the exception of process yellow) but may not be built out

of the four process colors. If producing Inkjet proofs, Pantone colors must be simulated on proofs and must be proofed 

separately on a digital color content, overlay, or inkjet proof. Contractor to submit ink draw downs on actual 

production stock of Pantone color(s) used to produce the product.

As indicated on the print order, prior to the commencement of production of the contract production quantity, the 

contractor must provide one (1) prior-to-production sample. Each prior-to-production sample must be constructed 

as specified using the form, ink, equipment, and methods of production which will be used in producing the 

finished product. Paper used for samples must be of the size, kind, and quality the contractor will furnish.

The Government will approve, conditionally approve, or disapprove the samples within two (2) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 
Army National Guard Recruiting Material: Brochures and Inserts Page 8 of 14

1794-S (07/22)

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time 

specified above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price 

for the production quantity.

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

If produced via digital printing –

One (1) set of digital color one-off proof created using the same output device that will be used to produce the final 

printed product on the actual production stock. Proofs shall be collated with all elements in proper position (not pasted 

up), imaged face and back, trimmed and folded to the finished size/format of the product, as applicable. Proof will be 

used for color match on the press on the production run.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_13.pdf.

White No. 2 Coated Text, Gloss-Finish, basis weight 80 lbs. per 500 sheets, basis size 25 x 38", equal to JCP Code

A182.

White Coated Cover, Dull-Finish, basis weight 65 lbs. per 500 sheets, basis size 20 x 26", equal to JCP Code L60.

PRINTING: Print head to head or head to side (as indicated) in four color process.

The GPO imprint is waived and must not print on the finished product.
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1794-S (07/22)

All orders must be printed on a press capable of printing four (4) colors in a single pass through the press (minimum of 

four (4) printing units).

At contractor’s option, the product may be produced via inkjet wide-format digital printing provided that Quality Level 

III standards are maintained. Final output must be wet ink, pigment-based. Dry ink/toner printing is not acceptable. 

Output must be at a minimum resolution of 1440 x 720 dpi plus a RIP that provides an option for high quality color 

matching such as Device Links Technology and/or ICC Profiles.

MARGINS: Face and back bleed all sides. 

BINDING: All items trim four sides.

Tri-Fold Forms: Wrap-around tri-fold from 11 x 8-1/2” to 3-2/3x 8-1/2”, title panel out.

Accordion Fold Forms: Accordian fold from 17 x 8-1/2” to a final folded size of 4 x 8-1/2”; panel width from left 

to right: 3”; 3”; 3-1/2”; 3-1/2”; 4”.

Flat Forms (as ordered): Drill three holes on the top 11” dimension, 1/4” in diameter, 4-1/4” center to center, 3/8” 

from top 11” edge to center of holes.

PACKING: Shrink film wrap each version separately, in units of 25, 50, or 100 as indicated on the print order. Pack 

suitable in shipping containers not to exceed 45 pounds when fully packed.

On occasion, flat forms may require a piece of chipboard as a divider within the shrink wrap.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process.

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers. Pallet 

instructions for orders requiring pallets, will be furnished with the print order.

SRSC Order number and SRSC product title must be marked on all packages.

DISTRIBUTION: Deliver f.o.b. destination to: SRSC, Attn: Janice Winchester (501-212-6552) Building 1501A, 

PEC Warehouse, Camp Joseph T. Robinson, North Little Rock, Arkansas 72199. Inside delivery required.

Receiving dock closes at 2:00 p.m. local time.

Complete quantities will be furnished with the print orders.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for Program 

1794-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking numbers, 

delivery method, and title of product. Contractor must be able to provide copies of all delivery receipts upon agency 

request.

All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies (if 

applicable) must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Print order will be emailed to the contractor. Furnished material will be sent via email.
Army National Guard Recruiting Material: Brochures and Inserts Page 10 of 14

1794-S (07/22)

When ordered, PDF soft proofs must be emailed to janice.f.winchester.ctr@mail.mil and cc:

julie.a.marshall12.civ@mail.mil and Lashunda.amoo.civ@mail.mil.

Contractor must call LaShunda Amoo at 703-614-6319 to confirm receipt of proof.

When ordered, hard copy proofs and/or prior to production samples must be delivered to and picked up from: SRSC, 

Attn: Janice Winchester (501-212-6552) Building 1501A, PEC Warehouse, Camp Joseph T. Robinson, North Little 

Rock, Arkansas 72199. Inside delivery required.

No definite schedule for pickup of material/placement of orders can be predetermined.

NOTE: All proof and transit time is included in the schedule.

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

• When no proofs are required, contractor must complete production and distribution within 7 workdays of 

notification of availability of print order and furnished material.

• When PDF soft proofs are required, contractor must complete production and distribution within 9 workdays 

of notification of availability of print order and furnished material, as specified on the print order

• When hard copy proofs or prior to production samples are required, contractor must complete production and 

distribution within 10 workdays of notification of availability of print order and furnished material.

• No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

• Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until 

corrections/changes/”O.K. to print” is furnished via email. (The first workday after receipt of proofs at the 

ordering agency is day one (1) of the hold time.) 

For orders placed with multiple items where to the number of copies exceeds 25,000 copies per item, up to 50,000 

copies per item or more, the schedule will be extended 4 additional workdays.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact efaxdallas@gpo.gov or at 

(800) 865-5193. Personnel receiving email or facsimile will be unable to respond to questions of a technical nature or 

to transfer any inquiries. 
Army National Guard Recruiting Material: Brochures and Inserts Page 11 of 14

1794-S (07/22)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

The estimated basis of award figures are specified here. The lettering/numbering configurations should align with

the lettering/numbering configurations for the pricing line items in “Section 4. – Schedule of Prices.”

I. (a) 34

(b) 8

(c) 48

(d) 5

(e) 40

(1) (2) (3) (4)

II. (a) 22 8 78 94

(b) 79 49 1,335 17,737

(c) 1 2 9 19

(d) 4 10 25 2,094

(e) 1 1 3 6

(f) 4 5 70 700
Army National Guard Recruiting Material: Brochures and Inserts Page 12 of 14

1794-S (07/22)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item will be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per 100 rate.

Cost of all paper must be included in II: Printing, Finishing, Packaging, and Distribution.

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. PROOFING: The prices offered must be all-inclusive for output from electronic media, and shall include the cost of 

all materials and operations as applicable.

(a) PDF Proof (any size)............................................................ per form ...............................$___________

(b) High Resolution/One Off Proofs, 11 x 8-1/2” ...................... per form ............................. $ __________

(c) High Resolution/One Off Proofs, 17 x 8-1/2” ...................... per form........................$ __________

(d) Prior to Production Sample, 11 x 8-1/2”........................per form........................$___________

(e) Prior to Production Sample, 17 x 8-1/2”........................per form.........................$___________

_____________

 (Initials)
Army National Guard Recruiting Material: Brochures and Inserts Page 13 of 14

1794-S (07/22)

II. PRINTING, PAPER, FINISHING, PACKING, AND DISTRIBUTION: Prices offered shall include 

the cost of all required materials and operations necessary (including paper) for the printing, finishing, packing

and distribution of the product listed in accordance with these specifications.

Quantities

100 to 499 500 to 999 1,000 to 5,000 Over 5,000

(1) (2) (3) (4)

1. 11 x 8-1/2” tri-fold form on A182

(a) Make ready ........................per form..............$________ $________ $________ $________

(b) Running ................... per 100 copies..............$________ $________ $________ $________

11 x 8-1/2” flat sheet form on L60

(c) Make ready ........................per form..............$________ $________ $________ $________

(d) Running ................... per 100 copies..............$________ $________ $________ $________

17 x 8-1/2” accordion fold form on A182

(e) Make ready ........................per form..............$________ $________ $________ $________

(f) Running ................... per 100 copies..............$________ $________ $________ $________

_____________

 (Initials)
Army National Guard Recruiting Material: Brochures and Inserts Page 14 of 14

1794-S (07/22)

SHIPMENT(S): Shipments will be made from: City _______________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city 

is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all 

pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the bid being declared non-responsive. 

Bidder ____________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By_________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________