Jacket: 724-784

Title: VITA/TCE Important Tax Records Envelope

Agency: IRS

Bid Opening: September 15, 2020 at 2pm

Bid Terms Discounted Total

$101,707.56 days $101,707.56

$112,995.03 days $112,995.03

$128,758.99 days $128,758.99

$133,500.20 days $133,500.20

$152,479.96 5.0% 21 days $144,855.96

$168,469.70 0.25% 20 days $168,048.53

The Envelope Printery

The Print House

Mac Paper Converters

Contractor Name

Printing Resources

Cenveo Worldwide Limited

Tri-State Envelope
Specifications by TC Jacket 724-784

Page 1 of 11 IRS (4830-62) Req 0-07525

Reviewed by EBR

BID OPENING: Bids shall be opened at 2:00pm, prevailing Eastern Standard Time, on September 15, 2020 at the 

U.S. Government Publishing Office, Atlanta GA. Due to the COVID-19 pandemic, this will NOT be a public bid 

opening.

ISSUE DATE: September 9, 2020

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS, CALL (404) 605-9160, EXT. 

32704 (TRACI COBB). NO COLLECT CALLS.

SPECIFICATIONS

U.S. Government Publishing Office (GPO)

Atlanta Regional Office

3715 Northside Parkway, NW

Suite 4-305

Atlanta, Georgia 30327

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

PRODUCT: Envelopes

FORM NO: Publication 730 (EN-SP) (Rev. 8-2017) Catalog Number 37287B

TITLE: VITA/TCE Important Tax Records Envelope

QUALITY LEVEL: III Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev. 8-02)) 

applies.

QUANTITY: 2,406,710 copies

PAGES: Face Only (Before Construction)

TRIM SIZE: 9-1/2 x 12-1/2" (Constructed)

DESCRIPTION: 

PRINTING: Face before construction prints type, reverse, line art, solid, screen, QR code, and rule matter in Black 

ink. 

Note: Envelopes must be printed via FLEXOGRAPHY or OFFSET printing. Digital printing, direct imaging (toner), 

and inkjet printing are not acceptable.

CONSTRUCTION: Open side, side seams, 2" wallet-style flap, NO gum/glue on flap. After construction, the face 

(side opposite the seams) reads in English and the back (including flap) reads in Spanish. 

GOVERNMENT TO FURNISH: 

- Purchase Order and print file (see "ELECTRONIC MEDIA") will be emailed to the contractor upon award.
Page 2 of 11 Jackets 724-784

- IRS carton shipping labels (Form 6153) for the NDC bulk shipment to complete ELECTRONICALLY and copy as 

necessary will be furnished by IRS via e-mail after award (in a ZIP file with Form 2040)***. See 

"PACKING/LABELING" for additional labeling instructions.

- IRS Form 2040 in a fillable PDF file format will be furnished by IRS via e-mail after award (in a ZIP file with IRS 

Carton Shipping Labels) ***.

*** Contractor is required to have Internet access, provided through their Internet Service Provider (ISP) with email 

and a web browser equivalent to Internet Explorer 6.0 or Netscape 4.0. The contractor is also required to have 

Adobe Acrobat 7.0 Professional (or more recent) software (not Adobe Reader) and the capability to receive via 

email and open file attachments compressed into a WinZIP (.zip) file format.

The contractor is required to complete and email IRS Form 2040 daily to the IRS when shipping begins. IRS Form 

2040 is in a fillable PDF file format. The majority of the information in the form will be filled in by the IRS prior to 

being sent to the contractor. The contractor is responsible for the verification and correctness of information 

supplied back to IRS. If there is any information missing or incorrect, please contact Eugenia Collins 

(Eugenia.F.Collins@irs.gov).

NOTES: 

1) The contractor MUST complete the Electronic IRS Form 2040 and transmit via email to IRS directly each day the 

product ships. Any delay or missed input could result in delay of payment. In order for the shipping results to be 

captured properly, the 2040 must NOT be removed from the original email (do not save to desktop or another file). 

This proper reply to the email ensures the contractor's compliance is captured. 

2) The use of free web-based mail servers such as Hotmail, Yahoo, or G-mail is not compatible for transmitting the 

IRS Form 2040 e-mail message.

********************************************************************

ELECTRONIC MEDIA: 

- PLATFORM: Unknown 

- SOFTWARE: ADDITIONAL SYSTEM TIME IS REQUIRED. One PDF file will be provided. NOTE: 

Contractor to create page layout to image as specified (see "DESCRIPTION"). On the Spanish side, the Spanish 

header (including "Nombre/Nombre Del Local" section) prints on the flap. 

- COLORS: May be identified as RGB, CMYK, and/or Black. Contractor to convert all colors to spot color Black.

- FONTS: All fonts are Embedded and/or Embedded Subset. 

- OUTPUT: 150 line screen for all screen matter / 1200 dpi or higher for remainder.

NOTE: GPO Imprint does NOT print on this order!

ADDITIONAL INFORMATION:

- Contractor must have the ability to edit PDF files (when furnished by the Government).

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes to 

convert files to a different format, the final output must be of the same or higher quality and at no additional cost to 

the Government.

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract.

- Identification markings such as register marks, commercial identification marks of any kind, etc., except form 

number and revision date, carried in the electronic files, must not print on the finished product.

- Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage or data 

corruption that might interfere with proper file image processing must be reported to your contract administrator.
Page 3 of 11 Jackets 724-784

- The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files 

and make all changes to the copy. 

- Upon completion of this order, the contractor must furnish final production native application files (digital 

deliverable) and one "press quality" PDF file with the furnished media. Storage media must be MAC/PC compatible. 

The digital deliverables must be an exact representation of the final product and shall be returned on the same type 

of storage media as was originally furnished. The Government will not accept, as digital deliverables, PostScript 

files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those 

supplied, unless specified by the Government.

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the Government Paper Specification Standards, No. 13, dated September 2019.

Contractor's Option:

JCP Code V15, White Kraft Envelope, Basis Size 17 x 22", Basis Weight 28#

--OR--

JCP Code V20, White Writing Envelope, Wove Finish, Basis Size 17 x 22", Basis Weight 28#

BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification Standards, No. 13, dated 

September 2019. Prospective bidders should carefully read this publication as the applicable standards within 

become an integral part of this contract. The document is posted at https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards along with a list of major revisions.

INK: Black 

If lithographic ink is used in the performance of this contract, the ink shall contain not less than the following 

percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) heat-set ink, 

10 percent. High quality color process printing on high-speed heat-set presses is excepted when slow drying time 

significantly increases production costs.

MARGINS: Follow file setup* - adequate gripper. *See "ELECTRONIC MEDIA" for additional information.

PROOFS (*): Contractor is responsible for all costs incurred in the delivery of proofs. Contractor furnished proof 

approval letters will not be recognized for proof approval/disapproval. Only GPO generated proof letters will be 

recognized for proof approval/disapproval. Contractor must not print prior to receipt of an "OK to print".

(*) PRIOR-TO-PRODUCTION SAMPLES: The prior-to-production samples requirement for this contract is not 

less than two (2) printed construction samples. Each sample shall be printed and constructed as specified and must 

be of the size, kind, and quality that the contractor will furnish. 

Prior-to-production samples will be inspected and tested for conformance of materials and must comply with the 

specifications as to construction, kind, and quality of materials. 

Contractor is responsible for all costs incurred in the delivery of the proofs. The Government will approve, 

conditionally approve, or disapprove the samples within 2 workday(s) of the receipt thereof** to date contractor 

receives approval/disapproval (via email). Approval or conditional approval shall not relieve the contractor from 

complying with the specifications and all other terms and conditions of the contract. A conditional approval shall 

state any further action required by the contractor. A notice of disapproval shall state the reasons therefore. 

**NOTE: The date of receipt by the Government is NOT considered the first workday.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 
Page 4 of 11 Jackets 724-784

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to 

the Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default in 

such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with 

the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the samples submitted is at the contractor's risk. SAMPLE(S) 

WILL NOT BE RETURNED TO THE CONTRACTOR. All costs, including the costs of all samples, shall be 

included in the contract price for the production quantity.

All samples shall be manufactured at the facilities and on the equipment in which the contract production quantities 

are to be manufactured.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications.

BINDING: See “DESCRIPTION”.

PACKING/LABELING: Shrink-wrap in units of 100 copies. NDC bulk shipment must be packed in quantities of 

500 copies per carton*. *Contractor must NOT deviate from the specified quantity. Product must be packed so 

copies are not damaged in transit. 

All cartons must be packed solid with a maximum weight of 32 lbs per carton. Pack solid in corrugated or solid fiber 

shipping containers, bursting strength: 200p.s.i, minimum. Carton bottoms may be glued, stapled, or sealed with 

polyester tape (2 to 3 inches width), minimum 12kNm (65 lbs./inch) traverse tensile strength. If stapled, the cartons 

may only be stapled on the bottom and/or side; no staples are to be used on top. Cartons are to be sealed at the top 

with paper or polyester tape (2 to 3 inches width, not reinforced). Contractor will determine exact dimensions of 

carton in accordance with folded and/or trim size and weight of the product produced. NOTE: Packing 

peanuts/beads are not acceptable carton fillers.

*In some cases, there may be one carton with an odd quantity due to the quantity packed per carton not dividing 

equally in the quantity ordered. The label for that single carton MUST be labeled accurately with the carton quantity 

(see CARTON LABELING for electronically correcting label quantity). Place that odd carton at the top of the load.

CARTON LABELING: Contractor must reproduce shipping carton label at 100% on white paper from furnished 

PDF file, fill in appropriate fields and securely attach one label to each carton. NOTE: Carton labels contain 

barcodes; therefore, dot matrix printing is NOT acceptable. 

NOTE: "BLUE LABEL" COPIES ARE REQUIRED. DO NOT AFFIX THE IRS CARTON LABEL TO THE 

"BLUE LABEL" COPIES. 

 

All cartons must have IRS Shipping label affixed to one carton end only (never top, long side, or bottom). On 

cartons shipped via small package carrier (SPC), affix the SPC label on top of carton on the end nearest to IRS label. 

On small package carrier (SPC) boxes/envelopes, the IRS label is to be affixed to the top of each package and the 

SPC shipping label to the reverse side of the package (this includes advance distributions and IRS samples). All 

shipments to IRS National Distribution Center via SPC are to leave "To (Consignee) Address" field blank. Correct 
Page 5 of 11 Jackets 724-784

labeling of shipping cartons, in strict accordance with the requirements of these specifications, is essential to the 

identification, distribution and warehousing activities of the IRS. Use of any other label is prohibited and may be 

cause for rejection of reimbursement for any expenses incurred to correct use of improper labels. 

The following must be updated ELECTRONICALLY by the contractor, when not entered by IRS on the PDF label 

using Adobe Acrobat 7.0. DO NOT MAKE HAND-WRITTEN UPDATES TO THE LABEL UNDER ANY 

CIRCUMSTANCES.

--Carton # of #

--From Address

--To Address

--Carton Quantity

NOTE: Contractor must email a PDF proof of a completed label for copies shipping to the NDC. The email must be 

sent to Eugenia.F.Collins@irs.gov and tcobb@gpo.gov at least two days prior to reproducing labels/carton labeling 

for inspection and approval of the title, product number, requisition number, and quantity match to barcode.

FAILURE OF THE CONTRACTOR TO COMPLETE THE PDF LABEL ELECTRONICALLY WILL RESULT 

IN THE SHIPMENT BEING REJECTED AND RE-LABELED AT THE CONTRACTOR'S EXPENSE. 

If a "0" is pre-filled in on the furnished PDF label, then contractor MUST change the "0" to reflect actual quantity 

inside cartons. Contractor must ensure that all cartons have the same quantity. The carton count field in the PDF 

file is directly linked to the barcode field; therefore, the contractor must press "enter" or "tab" after entering the 

quantity in order for the quantity to be reflected in the barcode. All changes to the carton count field MUST be 

made in the electronic label (not hand filled in) to whatever the true carton quantity is so that it is reflected on the 

label in both the quantity and barcode fields. NOTE: In the case of one carton with an odd quantity due to the 

quantity packed per carton not dividing equally into the quantity ordered, the label for that single carton must also be 

updated electronically to reflect the true quantity per carton.

Automated "Carton # of #" fields: To print the correct number of labels for each address with sequential carton 

numbers, input in the total number of cartons and press "Print Labels" button. Warning: Once the print button is 

pressed, printing cannot be canceled. Be sure all information is correct prior to printing labels.

PALLETS: All motor freight shipments require pallets.

Pallets for IRS consignments: Pallets must be type III and must conform to the Federal Specifications NN-P-71C, 

and any amendments thereto except for dimensions and single center stringer (see "EXHIBIT #1"). Pallets must be 

48" in length and 40" in width and must not exceed 5" in height. Full entry MUST be on the 40" width. Strict 

adherence to these dimensions is necessary to accommodate storage requirements of IRS National Distribution 

Center. Receipt of incorrect pallets may result in a charge for each incorrect pallet, which will be assessed against 

the contractor. This charge will cover additional costs incurred by IRS to repalletize the shipment onto correct 

pallets. 

PALLETIZING: Cartons shall be stacked on pallets using a reverse layer pattern, 15 cartons per layer, with a 

maximum height of 55", including pallet or a maximum of 7 layers (see "EXHIBIT #1" for the 15 tier stacking 

method). Cartons must be fastened securely to the pallet in a manner that will prevent movement during transit but 

permit ready removal, without damage to the cartons, at destination. Do not use metal strapping or pallet caps for 

securing material on pallets. There must be no more than one partial pallet per destination.

PACKAGING AND PACKING PROBLEMS: In addition to other inspection procedures detailed elsewhere in 

these specifications, the contractor is responsible for correcting all packaging and packing problems (i.e. mislabeled 

cartons, IRS carton labels not being used or securely attached, cartons not being packed solid, incorrect pallets, or 

pallets not being layered right). The delivery will either be returned to the contractor to be corrected or the 

contractor may be billed by GPO for the amount that accrued in fixing the problem by an outside vendor. 
Page 6 of 11 Jackets 724-784

"Mislabeling" means any error on the carton label, which incorrectly states or identifies the title of the form; the 

form identification number; or the quantity of forms actually contained in the carton, or has any missing 

information, or is not securely attached.

SCHEDULE: 

The Purchase Order and print file will be emailed to the contractor on or before September 18, 2020.

Deliver prior-to-production samples on or before September 25, 2020.

F.O.B. CONTRACTOR'S CITY: 

- Ship a total of 2,406,710 copies to three destinations on or before October 30, 2020. See "DISTRIBUTION" for 

complete addresses and quantity breakdowns.

The following information applies to all F.O.B. Contractor's City shipments:

- All consignments weighing between 1 pound and 750 pounds must be shipped GROUND via a furnished IRS 

Small Package Carrier (UPS) account number. Contractor must notify the GPO contract administrator if the 

contractor does not have such an account, and one will be established for that contractor. Contractor must not use 

their own small package carrier account.

NOTE: The contractor must have the capability to generate the Small Package Carrier shipping labels electronically. 

Each label must provide the following 2 reference fields: Reference Field 1 - GPO Jacket Number; Reference Field 

2 - IRS Requisition Number. 

- All consignments weighing over 750 pounds ship via IRS Government Bills of Lading. The contractor must 

contact Eugenia Collins (Eugenia.F.Collins@irs.gov) to provide IRS with the exact ship date, plant hours, number of 

boxes shipping to each destination, approximate weight of each box, and total number of skids. IRS must be 

notified in a timely manner so that GBL's may be cut and forwarded to the contractor in time to meet scheduled ship 

date.

The contractor cannot be reimbursed for using his or her own small parcel carrier account and/or BL's, nor may 

GPO GBL's be cut for this order.

DISTRIBUTION: 

- Deliver prior-to-production samples to: Eugenia Collins (404-985-5724), 1710 Chatuge Shores Rd, Hiawassee, GA 

30546. NOTE: Contractor must e-mail tracking number for the prior-to-production samples shipment to Traci Cobb 

(tcobb@gpo.gov) and Eugenia Collins (Eugenia.F.Collins@irs.gov) as soon as available.

F.O.B. CONTRACTOR'S CITY: 

- Ship 10 copies to: Eugenia Collins (404-985-5724), 1710 Chatuge Shores Rd, Hiawassee, GA 30546.

- Ship 2,406,500 copies to: IRS/National Distribution Center, Receiving Area, 2525 Revenue Drive, Bloomington, 

IL 61705-2500.

- Ship 200 “Blue Label*” copies to: IRS/National Distribution Center, Blue Label Copies, 2525 Revenue Drive, 

Bloomington, IL 61705-2500.

NOTE: Contractor is responsible for maintaining a shipping log that includes the contact, address, quantity ordered, 

and tracking/pro number(s) for each destination. Contractor must email shipping log to Traci Cobb 

(tcobb@gpo.gov) and Eugenia Collins (Eugenia.F.Collins@irs.gov) on day of shipping. Include GPO Jacket 

Number & IRS Requisition Number in the subject line of the email.

*DEPARTMENTAL RANDOM COPIES (BLUE LABEL): The order must be divided into 200 equal sublots. A 

random set must be selected from each sublot. Do not choose copies from the same general area in each sublot. The 

contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of 
Page 7 of 11 Jackets 724-784

Selection of Random Copies (located on GPO.gov). The random copies constitute a part of the total quantity 

ordered, and no additional charge will be allowed. 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies Blue Label) that must be printed on blue paper and affixed to each affected container. 

This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on all 

shipping documents and be sent in accordance with the distribution list (separately** from any other distribution to 

the same destination). A copy of the purchase order/specification and a signed Certificate of Selection of Random 

Copies must be included.

**NOTE: Do NOT place carton containing Blue Label copies on a pallet shipping to the NDC. Blue Label copies 

MUST ship separately via IRS Small Package Carrier (UPS).

QUALITY ASSURANCE THROUGH ATTRIBUTES: The bidder agrees that any contract resulting from 

bidder’s offer under these specifications shall be subject to the terms and conditions of GPO Pub. 310.1 “Quality 

Assurance Through Attributes – Contract Terms” in effect on the date of issuance of the invitation for bid. GPO 

Pub 310.1 is available without charge from: U.S. Government Publishing Office, Atlanta Regional Office, 3715 

Northside Parkway, NW, Suite 4-305, Atlanta, Georgia 30327.

LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

 (a) Printing (page related) Attributes – Level III

 (b) Finishing (item related) Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

 (a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Specified Standard Alternate Standard*

P-7 Type Quality and Uniformity Approved Prior-to-Production Samples File Setup

 

*In the event that the Specified Standard is waived, the Alternate Standard will serve as its replacement.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for additional copies (per each, per hundred, or per 

thousand). The price of the additional quantities must be based on a continuing run, exclusive of all basic or 

preliminary charges and will NOT be a factor for determination of award.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders MUST submit email bids to bidsatlanta@gpo.gov for this solicitation. No other method of bid submission 

will be accepted at this time.

The Jacket number (724-784) and bid opening date (September 15, 2020) must be specified in the subject line of the

emailed bid submission. Bids received after 2:00pm EST on the bid opening date specified above will not be 

considered for award. 

NOTE: Bidders are to fill out, sign/initial, and return pages 9 and 10. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following –

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 
Page 8 of 11 Jackets 724-784

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing 

time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location.

DOING BUSINESS WITH GPO CUSTOMER SERVICES DURING THE CORONAVIRUS PANDEMIC:

Contractors should continue performance on contracts. Contractors must continue to fully comply with the terms 

and conditions of these contracts. Deliveries, proof approvals, and press sheet inspections for agencies may be 

impacted. It is requested that contractors contact a Government employee at the delivery location to confirm their 

availability to receive prior to shipping. 

Schedules and other adjustments will be made in accordance with GPO Contract Terms. Caution should be used to 

safeguard all products should any delivery delays be imposed by the Government.

As a reminder, contractors must furnish contract compliance information required in accordance with GPO Contract 

Terms, Contract Clause 12: Notice of Compliance With Schedules.

Contractors should immediately contact your GPO contract administrator(s) and/or contracting officer(s) to identify 

impacted orders if any delay is anticipated, including temporarily closure of a production facility or the planned 

suspension of any services.

If you have any questions on a particular contract, please contact the Customer Services contract administrator 

and/or contracting officer for your contract (best method of communicating with them is via email). Office team email addresses can be found at https://www.gpo.gov/how-to-work-with-us/agency/services-foragencies/procurement-services-team.

PRE-AWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway utilizing the GPO barcode coversheet 

program application is the most efficient method of invoicing. Instruction for using this method can be found at the 

following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Page 9 of 11 Jackets 724-784

CONTRACTOR: ____________________________

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

Bid Amount: ____________________________

Additional rate: _______________ Per _____ 

 

__________________

(Contractor’s Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
Page 10 of 11 Jackets 724-784

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

****************************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by: Date: Contracting Officer: Date:

 (Initials) (Initials)

***************************************************************************************************

__________________

 (Contractor’s Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
Page 11 of 1

1 Jackets 724-784

Exhibit #1