Jacket: 051-328

Title: Black American in Congress, 1870-2022

Agency: U.S. House of Representatives

Bid Opening: April 17, 2023 at 11:00am

Bid Terms Discounted Total Quantity

$368,000.00 1.0% 20 days $364,320.00 3,225 of each Item

$368,000.00 0.5% 20 days $366,160.00 2,005 of each Item

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District Creative Printing, Inc.

Contractor Name

Advantage Mailing LLC - Anaheim
Specifications by SG Jacket 051-328

Page 1 of 13 U.S. House of Representatives 3-118100487

Reviewed by 

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on April 

17, 2023 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 

pandemic, this will NOT be a public bid opening.

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. 

Based on this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other 

method of bid submission will be accepted at this time.

Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as 

applicable, and return page 12. 

The Jacket Number 051-328 and bid opening date must be specified in the subject line of the e-mailed 

bid submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be 

considered for award. 

For information regarding the solicitation requirements prior to award, email Steve Gaumer at 

sgaumer@gpo.gov. For contract administration after award, contact Steve Gaumer at (202) 512-0446. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but 

not limited to, the following: 

1. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

2. The vendor’s email provider may have different size limitations for sending e-mail, however

vendors are advised not to exceed GPO’s stated limit. The bidder’s email provider may have

different size limitations for sending email; however, bidders are advised not to exceed GPO’s

stated limit.

3. Illegibility of bid.

4. When the email bid is received by GPO it will remain unopened until the specified bid opening

time. Government personnel will not validate receipt of the e-mailed bid prior to bid opening.

GPO will use the prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp for bid receipt at the specified

location.

Adherence to the delivery schedule must be maintained. The contractor WILL NOT be given any 

additional workdays if the Goverbment furnished material or proofs are held over. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality 

Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 

1979 (revised 9-19)). GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/defaultsource/forms-andstandardsfilesforvendors/qatap-rev-09-19.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf. 

SUBCONTRACTING: The provisions of GPO Publication 310.2 are modified to permit subcontracting 

of the binding/bindery operations only. Any operations or functions that will be subcontracted for 
Page 2 of 13 Jacket 051-328

the performance of this contract must be disclosed prior to award. As part of the responsibility, 

the Government may evaluate the capability of any subcontractor(s) to be utilized in the 

performance of this contract."

FIXED PRICE INDEFINITE QUANTITY CONTRACT: This is a fixed-price contract. The bidder 

submitting a response shall bid the maximum quantity, inclusive of all costs (including non-reimbursable 

mail or freight, if applicable), that shall be delivered to the Government per the specification requirements 

for a total of $368,000.00. 

Bids shall include the cost of all materials and operations for the total quantity ordered. Bids shall be 

prepared in conformance with the Schedule of Prices. 

DETERMINATION OF AWARD: Award shall be made to the responsible bidder submitting a bid, whose 

bid specifies the most copies to be delivered to the Government for an all-inclusive, fixed-price total of 

$368,000.00. Bidders submitting responses to this solicitation shall submit a total quantity of each Item 

(MUST be equal quantity of each ITEM)- for the fixed price. In the event of a tie quantity, award shall be 

determined by the lowest, total per-unit price after application of prompt payment discount and Buy 

American Act factoring (if applicable). In the event there is still a tie, the contract will be awarded in 

accordance with the GPO Printing Procurement Regulations, Chapter XII. 

Additionally, the bid shall include separate unit pricing for each additional 1,000 copies of each Item. 

If author’s alterations are made during the proofing stage, the total quantity may be decreased in 

accordance with the contractor’s submitted additional rate to offset the cost of the author’s alterations.

The price for the SuDocs quantity shall be based on a continuing run of the quantity produced for the 

Government, exclusive of all basic or preliminary charges. 

Quantity Price

ITEM 1: $____________ [insert Government-provided dollar amount] 

ITEM 2: $____________ [insert Government-provided dollar amount] 

ITEM 3: $____________ [insert Government-provided dollar amount] 

ITEM 4: $____________ [insert Government-provided dollar amount] 

Superintendent of Documents. Qty._________ $_____________ 

TOTAL: Qty. _____________ $____________ 

A cost must be submitted for each additional 1,000 copies. 

ITEM 1: Additional 1,000 copies $___________ 

ITEM 2: Additional 1,000 copies $___________ 

ITEM 3: Additional 1,000 copies $___________ 

ITEM 4: Additional 1,000 copies $___________ 

PRODUCT: Item 1: Smyth Sewn Perfect-Bound Book

 Item 2: Smyth Sewn Case-Bound Book

 Item 3: French Fold Dust Cover

 Item 4: Laminated Dust Cover

NOTE: First Page CIP Information will be FPO, the files will be provided after the proofing process is completed.

TITLE: Black American in Congress, 1870-2022 

QUANTITY: 2,005 perfect-bound books (Item1 ) and 2,005 case-bound books with French fold dust cover 

(items 2 & 3) PLUS 30 sets of unbound/untrimmed collated signatures PLUS 30 untrimmed dust covers, plus 50 

Perfect-bound QARC’s, plus 50 Case-bound QARC’s. See chart to determine number of QARCs based on 

quantities in bid. 
Page 3 of 13 Jacket 051-328

NOTE: includes TBD case bound books requiring stamped serial numbers on case and the government reserves 

the right to increase the quantity by up to 10%. Billing adjustment due to quantity change will be made at the 

contractor's "additional" rate.

Versions: 2 - Smyth Sewn paper bound books and Smyth Sewn case bound books with laminated dust covers. (30 

unbound collated signatures with unbound with laminated dust covers

PAGES: 813 plus cover

TRIM SIZE: Items 1 and 2 - 8-1/2 x 11"

 Item 3 – 8-5/8 x 11-1/4” French folds to final case dimension

 Item 4 – 30 x 15-1/4” – Folds to final Case dimension 

GOVERNMENT TO FURNISH: IBM based platform files using Windows 10 Enterprise utilizing Adobe 

InDesign CC, Adobe Illustrator CC, and and Adobe Photoshop CC. Files are supplied in both 

Native and PDF formats. Fonts are furnished. Files contain bleeds throughout.

One (1) PDF file for “For Sale By Line & ISBN number.

GPO Form 952 (Desktop Publishing – Disk Information)

GPO Form 917 - Certificate of Selection of Random Copies

GPO Form 2686 - Quality Assurance Random Copies - Sampling/Shipping Instructions

GPO Form 915 - Quality Assurance Random Copies - BRE Label

GPO Form 2678 (departmental random copies-blue label).

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, 

fill in appropriate blanks, and attach to shipping containers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to the contract administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. Minimum 175 line screens required.

DIGITAL DELIVERABLE: One (1) set of each Item of native application production files - Upon completion, 

the contractor must furnish final production native application files, for future printings (digital deliverables, which 

includes high resolution tiff scans), with the furnished material. The digital deliverables must be an exact 

representation of the final printed product and shall be returned on CD-ROM (If entire product fits on one disk, 

otherwise DVD is acceptable). The Government will not accept, as digital deliverables, Postscript files, Adobe 

Acrobat, Portable Document Format (PDF) files, or any proprietary file formats other than those supplied unless 

specified by the Government. The CD-ROM (or DVD) and jewel case must be clearly labeled with publication title, 

jacket number, as well as a print out of the file directory included in the jewel case. 

Two (2) sets of Repurposed Digital Deliverables (PDF)-Upon completion, in addition to the printed product, the 

contractor must also create an electronic version of the final production files. The electronic version must be created 

as Adobe Acrobat Portable Document Format (PDF) files with the following specifications: 

The PDF files must be returned on single-session DVD, and in an appropriately labeled Jewel Case. A directory 

printout of the contents of the DVD must be provided. This printout must show each individual PDF file. Each set 

of PDF files must be labeled and identified. 

One (1) set of PDF files must be created in Adobe Acrobat 7.0X using the default Screen Optimized job option. 

The PDF files must conform to version 1.3 of the Portable Document Format.
Page 4 of 13 Jacket 051-328

Each chapter must be a separate PDF file, including the Front Matter, Introduction, Part I, Part 2 Appendices and 

Index. The dust cover will be used as the cover PDF files; break covers 1I and 4 into separate pages and attach the 

flaps to each page. 

Upon opening, each PDF file must have the magnification set to: "Fit in Window". 

The PDF files must be an exact representation of the final printed piece, with no missing or misaligned text, or other 

publication elements (e.g., graphics, photos, etc.). Fonts must be embedded in PDF's.

The contractor must also generate a composite Black & White visual of each page of the PDF file. Any visual must 

be properly collated and stitched, one stitch in upper left, and must match both the printed piece and the PDF file.

The contractor must also generate a Black & White visual of each page of the RTF file. Any visual must be properly 

collated and stitched, one stitch in upper left, and must match the final printed text. The RTF files must be returned 

on CD-R, and in an appropriately labeled Jewel Case.

PRE-AWARD SAMPLES: The low responsive, responsible bidder may be required within two (2) workdays 

after notification by the Government, to submit to the Contracting Officer samples demonstrating their and their 

subcontractor(s)’ ability to meet the printing, binding, and stamping requirements as stated herein. The printed

samples must be formatted (with Bleeds) and spot varnish on stock similar to specifications that were produced in 

the past 180 calendar days. The binding samples must be of same type in specifications of bind and stock; similar 

thickness, size, and stamping as required. Bidders unable to furnish acceptable samples within the time specified,

may be declared non-responsible.

PRE-AWARD TEST: The contractor being considered for award will be required to demonstrate their ability to 

print the publication required in these specifications at the requisite quality level by completing a pre-award test. 

The Government may waive the pre-award test if there is other evidence that, in the opinion of the Contracting 

Officer indicates that the contractor being considered for award has the capability to successfully produce the item 

required. 

For the pre-award test, an electronic file containing sample pages (up to eight (8) pages) representative of the 

pages to be produced under these specifications will be provided on the same media stipulated in theses 

specifications. The perspective contractor shall first provide color proofs of the sample pages and then perform a 

press production run of the furnished samples pages.

The pre-award test color proofs must be of the type required by these specifications and contain color bars 

identical to press sheet. “All of the Pre-award test proofs and Press sheets must be machine dated and time 

stamped.”.

Within three (3) workdays after notification, the perspective contractor shall demonstrate their printing capability 

by producing printed press sheets of the sample pages. This test must be performed in the presence of one or more 

Government representatives under normal production conditions on the exact equipment and in the facility 

proposed to be used for the final production, and on the paper required under these specifications. Press sheets 

must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the press’s ink 

rollers. The control bars must show areas consisting of 3/16 x 3/16” minimum solid color patches; tint patches of 

25, 50, and 75%; dot gain scale (such as, BRUNNER, GATF, GRETAG, or RIT); and gray balance patches for 

process color (if applicable). These areas must be repeated consecutively across the press sheet (can be on gripper 

edge, tail edge, or gutter of the press). The final press sheet will be allowed no more than 32 demerits. 

Products from this test will be used by the Government to evaluate the contractor’s capability to comply with 

applicable requirements of these specifications and the contractor’s ability to maintain that quality level 

throughout the test press production run. Failure to produce sample press sheets meeting the specified quality 

level or to demonstrate the ability to maintain the required quality level throughout the production test press run 

may be reason for a determination of non-responsibility. In addition, the contractor’s failure to successfully 

complete the test within two (2) hours (exclusive of make-ready) may also result in a determination of non-
Page 5 of 13 Jacket 051-328

responsibility. The Contracting Officer may grant a period in excess of the two (2) hours if in his/her opinion 

he/she has reason to believe that the contractor is making great progress in meeting the contract standards.

No charges will be allowed for costs incurred in the performance of this pre-award test.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the Government Publishing Office, Washington, DC, immediately after award. At the 

Government’s option, the postaward conference may be held via teleconference.

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.

PROOFS: One (1) set of digital color content proofs of all pages Plus One (1) set of digital color content proofs 

to show spot varnish. Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs 

shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and folded to 

the finished size of the product.

NOTE: For digital one-piece composite laminated halftone proofs, Provide proofs for all pages with photos and 

charts, and a couple of full screen pages from the front and back of the book.

One (1) set of digital one-piece composite laminated halftone proofs on the actual production stock 

(Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution 

of 2400 x 2400 dpi for all items. 

At contractor’s option, one (1) set of inkjet proofs that are G7 profiled and use pigment-based inks 

may be submitted in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP 

that provides an option for high quality color matching such as Device Links Technology and/or ICC 

Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-7 standard for Graphic 

Technology (as of 2016 and future amendments) must be utilized. Proofs must be ripped and sent at 

plate resolution (minimum of 2400 x 2400 dpi). If using a 1 bit tiff, the tiff must be made at a 

minimum of 2400 dpi. Output must be a minimum of 2400 x 1200 dpi on a GRACoL or SWOP 

certified proofing media. Proofs must contain both of the following to be evaluated for accuracy: 3-tier 

color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution target found 

www.gpo.gov/gporestarget.pdf. NOTE: If a contractor chooses this proof option, prior evaluation and 

approval of this proofing method must be provided by GPO, Quality Control for Published Products, 

to ensure that the final product will be produced in accordance with contract specifications. See 

instructions at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and 

approval may be cause for the job to be rejected should the final product not match the proofs for 

color. 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of 

ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas 

consisting of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; 

and gray balance patches for process color (if applicable). These areas must be repeated consecutively 

across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These 

proofs must contain all elements, be in press configuration, and indicate margins. Proofs will be used 

for color match on press. Direct to plate must be used to produce the final product with a minimum of 

2400 x 2400 dpi. 
Page 6 of 13 Jacket 051-328

Pantone colors may be substituted with a similar color (with the exception of process yellow) but may 

not be built out of the four process colors. If producing Inkjet proofs, Pantone colors must be simulated 

on proofs and must be proofed separately on a digital color content, overlay, or inkjet proof. 

Pantone colors must be simulated on proofs and must be proofed separately on a digital color content, 

overlay, or inkjet proof. Contractor to submit ink draw downs on actual production stock of Pantone 

color(s) used to produce the product. Half of draw down must show varnish or coating, as applicable. 

Digital color content proof shall be used to represent spot varnish.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13, dated 

September 2019.

Paper samples for all stocks will be required at the proof stage.

Text: White No. 1 Coated Text, Dull-Finish, basis weight: 80 lbs. per 500 sheets, 25 x 38, equal to JCP Code 

A261

Cover: White No. 1 Coated Cover, Gloss-Finish, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L11. 

Dust Jacket: White No. 1 Coated Cover, Dull-Finish, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L61.

Case-bound: CG-Holliston, Cialux, Book Cloth Light Grey 

Book Cover Board: Davis Permanent Binder Boards, 0.098” thick, or equal to JCP Code R30

Endleaves: Ecological Fibers Rainbow Endleaf, Birch Parchment, Antique Finish, 80 lb. 

Headband: Light Grey Bead (7M005 Gane Brothers)

All text paper used in each copy must be of a uniform shade. All paper used in printing this publication must come 

from the same lot.

All Cover paper must have the grain parallel to the spine

PRINTING: Text prints in two colors consisting of Black and Pantone 7538, halftone and flat-tone matter 

throughout. The book is 90% black only. Print text head-to-head. Full page bleeds scattered throughout. Also, all 

halftone images must be coated with a Clear, non-yellowing, Spot Gloss Varnish. Contractor to create the media

for the spot coating of the images in the text.

Dust cover prints on face only with Four (4)-color process plus Pantone 7538. 

Paper cover prints with Four (4)-color process plus Pantone 7538 on the face only. The text matter printing on the 

inside flap of the dust cover form does not print on the paper cover. 

All inks must be high gloss.

NOTE: Dustcover must be printed on a press capable of printing five (5) colors in a single pass through the press 

(minimum five (5) printing units).

Casebound covers stamp, see BINDING herein. (Note: Contractor must print two versions – TBD copies print 

with serial number 15948, balance print without the serial number). 

Endleaves: Endleaves are blank. 
Page 7 of 13 Jacket 051-328

Lamination: Film laminate the entire surface of the face of the dust cover and the perfect-bound cover, with clear 

gloss polyesters(such as polyethylene terephthalate, polyethylene, vinyl or cellulose acetate), having a thickness 

in the range of 1.3 mil to 1.5 mil. The laminated product must have no distortion, imperfections, or curl of the 

stock and printed matter must remain clear and legible.

BOOKS: print head to head with bleeds, type/rule matter, illustrations, solids, screen tints, tables, charts, graphs, 

illustration and fine detailed imeragy throughout in Black plus Pantone 7538 some type/ reversing out to appear 

white. Pantone color pages are 1, 13, 14, 148, 226, 420, 629-735, 737-762, 768-767, 773-777, 779, 781-787. After 

printing all halftone images must be coated with a clear, non-yellowing, spot gloss varnish. 

100 GPO Sales Copies ONLY (Smyth Sewn Perfect-Bound Book, No Serial Set Number): The 13 digit 

ISBN Number should be placed under the "For Sale By..." line, at the bottom of the back side of the first 

printed page in the book. If necessary, Government may furnish the "For Sale By..." copy via e-mail 

after contract award. 

ISBN Barcode instructions: 

The ISBN barcode must be printed in black ink at the bottom-right corner or bottom-center of Cover 4. 

The ISBN number must be printed in Human-Readable interpretation and bar coded using 3 of 9 (code 

39) Bar Code System, non-contact reading in accordance with ISO-2108:2005.

The ISBN number is 978-0-16-095958-5, Stock number: 052-070-07789-1.

Dust cover and Paper cover: prints with bleeds in type/rule matter, illustrations, solids, screen tints, illustrations 

in 4-color process and Pantone 7538 prints 1 side only.. 

Case Bound Cover: Stamp Spine in a match of General Rolls Leafs imitation Silver ALUFIN 800-950-FOIL 

Stamping must have solid impressions, no picking, pinholes, or filled letters. Approximate stamping area: 1-1/2 x 

10-1/2” with serial number and 1-1/2 x 9-1/2” without serial number. Backstrip reads down centered left and

right. Contractor to create stamping media.

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s 

plant for the purpose of establishing specified standards for use during the actual press run. Upon approval of the 

sheets, contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances 

when applicable) and with discarding all makeready sheets that preceded approval. See GPO Publication 315.3 

(Guidelines for Contractors Holding Press Sheet Inspections) issued January 2015. NOTE: A press sheet inspection 

is for the purpose of setting specific standards that are to be maintained throughout the entire run. It does not 

constitute a prior approval of the entire run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas consisting 

of 1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray balance patches 

for process color (if applicable). These areas must be repeated across the entire press sheet.

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009. A viewing booth under controlled conditions 

with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.

Binding and Stamping Inspection: Binding/Construction/Stamping operations will be inspected, and approved 

at the contractor's or subcontractor’s plant for quality conformance.

Submit proofs, and draw-down samples as soon as the contractor deems necessary in order to comply with 

the shipping schedule.
Page 8 of 13 Jacket 051-328

INKS: Text: Black plus Pantone 7538

 Paper Cover: 4-Color Process plus Pantone 7538/0

 Dust Cover: 4-Color Process plus Pantone 7538/0

 Case-bound Cover: Stamp Spine in a match of General Rolls Leafs imitation Silver ALUFIN 800-950- 

 FOIL

Pantone colors may not be built, out of process colors.

MARGINS: Inadequate Gripper; bleeds throughout

BINDING: 

Case Binding Requirements: Stamp: spine in a match of General Roll Leafs imitation Silver, ALUFIN 800-950-

FOIL. Stamping must have solid impressions -no picking, pinholes, or filled letters. Approximate stamping area: 1 

1⁄2 x 10 1/2" with serial number, and 1 1⁄2 x 9-1/2" without serial number, back strip reads down. Contractor to create 

stamping media.

Case binding construction must hold round and shoulder height must equal thickness of cover boards.

Score and fold dust covers twice along the horizontal dimension at the full depth of cover boards and score and fold 

ends and insert between covers 2 and 3 of the front and back endleaves, with backstrip centered on spine.

Contractor must stamp two versions-TBD copies include Serial Number "15950", included in spine art, is to 

be stamped on the spine: balance stamp without the serial number

Reinforce the end leaves and the first and last signatures with strips of un gummed, sized cotton cloth extending 

1/4" on inner side of the signatures and l" on the end leaves. Smyth (signature) sew, trim 3 sides, round, back and 

Grey and Silver headband. Reinforce back with crash and strong paper liner. Case bind with suitable squares. 

NOTE-Case binding construction must hold round and shoulder height must equal thickness of cover boards.

Paper Cover Binding Requirements: Smyth (signature) sew text prior to adhesive binding the wrap-around paper 

cover to the text, trim 3 sides. Hinge Score paper cover at the folds.

For 30 sets of unbound signatures --Collate unbound/untrimmed text signatures into sets, suitable for future binding 

plus 30 flat laminated dust cover forms.

ADVANCE SAMPLE BOOKS: Two (2) bound/stamped blank advance sample books (each version), bound using 

the same production equipment used in the final book production. The blank (no printing required) advance samples 

must have the same components (number of leaves on the actual production stock, endleaf, etc.) as the final book. 

Three (3) workdays hold on advance samples. These sample copies should be submitted to GPO before the actual 

bindery operation starts and should not be considered in the actual production schedule. 

PACKING: 30 sets of collated unbound/untrimmed text signatures are to be banded or shrink-film wrapped flat in 

sets and packed suitably in shipping containers. The untrimmed dust covers are to be packed flat. Pallets are 

required.

Shrink-film wrap each book. 

Pack five books in shipping containers (case & adhesive bound). Pallets are required.

All shipping containers must be marked with "Jacket Number: 051-328, and ISBN number 978-1-7355193-5-7. 

SPECIAL MARKING/PACKING INSTRUCTIONS ARE REQUIRED FOR THREE 

DESTINATIONS:

Final shipping/delivery quantities will be determined after award. The numbers will be based on the total quantity 

printed, using fixed price indefinite quantity
Page 9 of 13 Jacket 051-328

House of Representatives (440 Members)

Senate (100 Members)

Secretary of the Senate -Senate Document Room SH-B04 Hart Building

Clerk of the House of Representatives -Room B-81 Cannon HOB

Joint Committee on Printing,

Do not commingle on pallets. Only one building and/or destination per pallet

Use GPO Form 905 to mark the shipping container. 

LABELING AND MARKING (package and/or container label): Reproduce shipping container label from 

furnished repro, fill in appropriate blanks and attach to shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list to: U.S. Government 

Publishing Office, 44 H Street, NW, Washington, DC 20401. Attn: Congressional – Ken DeThomasis/Shirley 

Forster. CPS Room C-730, 202-512-0224. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will 

be required to certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of 

Random Copies which can be located on GPO.gov. Copies will be paid for at the running rate offered in the 

contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must be included 

with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.
Page 10 of 13 Jacket 051-328

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels: 

(a) Printing Attributes -- Level II 

(b) Finishing Attributes -- Level II 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity OK’d Proofs/Furnished Electronic Media 

P-10. Process Color Match Furnished Electronic Media

DISTRIBUTION: Ship or deliver f.o.b. destination. Contractor must give 24 hours’ notice before delivering any 

copies. Contact Shirley Forster, U.S. Government Printing Office, (202) 512-0224. Ship by traceable means: 

Registered mail or signature service if by freight. No deviations from shipping instructions will be permitted.

Do not commingle on pallets. Only one building and/or destination per pallet.

DELIVER ALL BOOKS, BOTH VERSIONS VIA TRACEABLE MEANS TO: THE GOVERNMENT 

PUBLISHING OFFICE

Copies delivered to the Government Publishing Office must be delivered prior to 12:00 noon, local time.

Return all furnished materials, stamping dies, and specified digital deliverables, via traceable means (registered 

mail or signature service if by freight) to U.S. Government Publishing Office, 44 H Street, NW, Washington, DC 

20401. Attn: Congressional – Shirley Forster. CPS Room C-730, 202-512-0224

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by 

the contractor.

NOTE: Distribution will be updated post award based on award quantities. 

Deliver 1 Case-bound copy and 1 Adhesive Bound copy to: U.S. Government Publishing Office, 732 North Capitol 

Street, Room C 730, NW, Washington DC. Attention Monique Prysock. 

Paper bound Copies marked for "Capitol Lot"

TBD Paper bound Copies for H. Doc. Room B-25, FHOB

TBD Paper Bound copies Marked; "Committee Copies" for Room B-53 Cannon HOB

TBD Paper Bound Copies for Senate Doc. Room, SH-B04 Hart SOB

TBD Paper Bound copies marked for "Bylaw"

TBD Paper Bound copies marked for "Reqs"

TBD Paper Bound copies marked for "Emergencies", forward to Room C-730, Attn: Ken DeThomasis/Shirley 

Forster

TBD serial numbered Case Bound copies in individual mailing containers marked "House Document 118-16, Serial 

Number 15950", and marked to: U.S. Government Publishing Office, Depository Receiving Section, 44 H Street 

NW, Loading Dock, Washington, D.C. 20401.

TBD serial numbered Case Bound copies marked "House Document 118-16, Serial Number 15950".and marked 

for "U.S. Government Publishing Office, Depository Receiving Section, 44 H Street NW, Loading Dock, 

Washington, D.C. 20401, MARKED: "IES COPIES"

Deliver TBD serial numbered Case-bound copies packed in individual mailing containers marked "House 

Document 118-16, Serial Number 15950". -Depository Copies -Sup. Docs. Jkt. XXXXXX" to: U.S. Government 
Page 11 of 13 Jacket 051-328

Publishing Office, Depository Receiving Section, 44 H Street NW, Loading Dock, Washington, D.C. 20401.

Deliver 15 serial numbered Case-bound copies marked "File Copies" to: Library of Congress, Anglo-American 

Acquisitions Division, Government Documents Section, Madison Building, "C" Street (between 1st and 2"d) SE,

Washington, DC 20540.

Deliver 100 Sales copies Smyth Sewn Perfect-Bound Book without the serial set number to: USGPO, c/o - 

Receiving - Sales - 052-070-07789-1, 8660 Cherry Lane STE. 32.\, Laurel, MD 20707-4950, PH# 202.512.1401

Copies With Out the serial set number:

212 copies Federal Depository Library Program (BAC 1520-01) U.S. Govt. Publishing Office, Federal Depository 

Library Program (FDLP), Document Warehouse, 8660 Cherry Lane, Laurel, MD 20707-4986. Item #1008-F

10 copies to LOC (By-law) (BAC# 1525-01) Library of Congress, US/Anglo Division, U.S. Govt. Doc. Section, 101 

Independence Ave., SE, Washington, DC 20540-4274

3 for IES/ IES-PRT (BAC# 1540-01) U.S. Govt. Publishing Office, International Exchange Service (IES), Document 

Warehouse, 8660 Cherry Lane, Laurel, MD 20707-4986

500 pages or greater: Please ship in individual mailing containers (IMCs) with the title printed on the spine 

of each carton.

Copies With the serial set number:

212 copies Federal Depository Library Program (BAC 1520-01) U.S. Govt. Publishing Office, Federal Depository 

Library Program (FDLP), Document Warehouse, 8660 Cherry Lane, Laurel, MD 20707-4986. Item #1008-F 

10 copies to LOC (By-law) (BAC# 1525-01) Library of Congress, US/Anglo Division, U.S. Govt. Doc. Section, 101 

Independence Ave., SE, Washington, DC 20540-4274

3 for IES/ IES-PRT (BAC# 1540-01) U.S. Govt. Publishing Office, International Exchange Service (IES), Document 

Warehouse, 8660 Cherry Lane, Laurel, MD 20707-4986

500 pages or greater: Please ship in individual mailing containers (IMCs) with the title and Serial Set. No. 

printed on the spine of each carton.

SCHEDULE: Furnished material will be available for pick up at the U.S. Government Publishing Office, 27 G 

St., NW, Washington, D.C. 20401, on April 27, 2023. 

PROOF SCHEDULE: The following schedule begins the workday after notification of availability of 

print order and furnished materials; the workday after notification will be the first workday of the schedule.

 Contractor to submit all required proofs within five (5) workdays of receipt of furnished materials.

 Proofs will be withheld no more than five (7) workdays from receipt at the ordering agency until 

they are made available for pickup. (NOTE: The first workday after receipt of proofs at the 

ordering agency is day one (1) of the hold time.) 

 When required due to AA’s, contractor to submit revised proofs within three (3) workdays of 

receipt of the author’s alterations.

 Revised proofs will be withheld no more than three (3) workdays from receipt at the ordering 

agency until they are made available for pickup. (NOTE: The first workday after receipt of proofs 

at the ordering agency is day one (1) of the hold time.) 

Delivery complete on or before 6/16/2023. 
Page 12 of 13 Jacket 051-328

Adhereance to this schedule must be maintained. The contractor will not be given any additional workdays if the 

government furnished material or proofs are held over.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required)

Utilizing the GPO barcode coversheet program application is the most efficient method of invoicing.

Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

OFFERS: Offers must include the cost of all materials and operations listed in accordance with these specifications. 

Award will be based on the lowest total price listed. Prices for additional quantities must be based on a continuing 

run, exclusive of all basic or preliminary charges and will not be a factor for determination of award.
Page 13 of 13 Jacket 051-328

JACKET NUMBER BID PRICE: QUANTITY ADDITIONAL/M 

Jacket 051-328 Item 1: $_________________ ______________ $________________

 Item 2: $_________________ ______________ $________________

 Item 3: $_________________ ______________ $________________

 Item 4: $_________________ ______________ $________________

Total: $_____________________ 

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ___________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Bidder

 (Contractor Name) (GPO Contractor’s Code)

 (Street Address)

 (City – State – Zip Code)

By

 (Printed Name, and Title of Person Authorized to Sign this Bid)

 (Signature) (Date)

 (Person to be Contacted) (Telephone Number) (Email Address)

Contracting Officer Review: __________ Date: __________ Certifier: __________ Date: ____________

 (Initials) (Initials)