BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. MANUFACTURING/PRINTING:

1. Printing face (before construction) single ink color (constructed face, back, exterior flap):

(a) Quantities of 1,000 to 9,999 envelopes per 1,000 envelopes

(1) Format A 21 $73.65 $1,546.65 $50.44 $1,059.24 $145.05 $3,046.05

(2) Format B 4 $361.60 $1,446.40 $75.95 $303.80 $221.83 $887.32

(3) Format C 6 ---- ---- $159.98 $959.88 $607.79 $3,646.74

(4) Format D 1 $105.60 $105.60 $344.62 $344.62 $268.91 $268.91

(b) Quantities of 10,000 to 99,999 envelopes per 1,000 envelopes

(1) Format A 680 $59.06 $40,160.80 $24.02 $16,333.60 $36.17 $24,595.60

(2) Format B 108 $230.80 $24,926.40 $22.86 $2,468.88 $37.21 $4,018.68

(3) Format C 176 ---- ---- $53.16 $9,356.16 $38.19 $6,721.44

(4) Format D 116 $52.80 $6,124.80 $56.62 $6,567.92 $53.28 $6,180.48

(c) Quantities of 100,000 to 999,999 envelopes per 1,000 envelopes

(1) Format A 4,427 $13.30 $58,879.10 $10.60 $46,926.20 $16.88 $74,727.76

(2) Format B 530 $18.00 $9,540.00 $17.28 $9,158.40 $20.07 $10,637.10

(3) Format C 1,175 ---- ---- $48.72 $57,246.00 $33.50 $39,362.50

(4) Format D 289 $37.17 $10,742.13 $46.88 $13,548.32 $32.69 $9,447.41

(d) Quantities of 1,000,000 to 5,000,000 envelopes per 1,000 envelopes

(1) Format A 1,750 $9.75 $17,062.50 $7.50 $13,125.00 $12.03 $21,052.50

2. Printing additional ink color(s) face before cnstruction, per color per 1,000 envelopes:

(1) Format A 746 $0.45 $335.70 $0.50 $373.00 $0.60 $447.60

(2) Format B 265 $0.45 $119.25 $0.50 $132.50 $0.60 $159.00

(3) Format C 238 ---- ---- $0.50 $119.00 $0.60 $142.80

(4) Format D 58 $4.50 $261.00 $0.50 $29.00 $0.60 $34.80

3. Printing back - black ink (interior flap & throat or interior security tint) per 1,000 envelopes:

(1) Format A 5,506 $0.45 $2,477.70 $0.90 $4,955.40 $1.00 $5,506.00

(2) Format B 323 $0.45 $145.35 $1.10 $355.30 $1.00 $323.00

(3) Format C 1,075 ---- ---- $10.00 $10,750.00 $5.00 $5,375.00

(4) Format D 348 $0.65 $226.20 $10.00 $3,480.00 $7.00 $2,436.00

II. STOCK/PAPER:

(a) Light Brown Kraft (24-lbs./28-lbs.) per 1,000 envelopes:

(1) Format A 273 $8.38 $2,287.74 $14.68 $4,007.64 $14.61 $3,988.53

(3) Format C 238 $30.23 $7,194.74 $46.37 $11,036.06 $34.24 $8,149.12

(4) Format D 1 $30.23 $30.23 $46.37 $46.37 $36.90 $36.90

(b) White Kraft (24-lbs./28-lbs.) per 1,000 envelopes:

(1) Format A 527 $12.85 $6,771.95 $51.21 $26,987.67 $14.21 $7,488.67

(2) Format B 265 $30.72 $8,140.80 $51.01 $13,517.65 $24.41 $6,468.65

(3) Format C 840 $30.59 $25,695.60 $53.15 $44,646.00 $34.46 $28,946.40

(4) Format D 58 $31.99 $1,855.42 $53.15 $3,082.70 $40.26 $2,335.08

(c) White Writing/Wove (24-lbs.) per 1,000 envelopes

(1) Format A 4,979 $7.30 $36,346.70 $11.93 $59,399.47 $12.28 $61,142.12

(2) Format B 377 $23.69 $8,931.13 $19.75 $7,445.75 $18.23 $6,872.71

(3) Format C 279 $26.18 $7,304.22 $35.37 $9,868.23 $23.33 $6,509.07

(4) Format D 347 $26.63 $9,240.61 $35.37 $12,273.39 $25.15 $8,727.05

(d) White Writing/Wove (25% Bond) (20-lbs./24-lbs.) per 1,000 envelopes:

(1) Format A 1,099 $42.96 $47,213.04 $38.36 $42,157.64 $48.00 $52,752.00

III. ADDITIONAL OPERATIONS:

1. Digital Content Proofs (2 sets), including stock/paper:

(a) Format A Trim Sizes...per item 44 NC $0.00 $0.00 $0.00 NC $0.00

(b) Format B Trim Sizes...per item 5 NC $0.00 $0.00 $0.00 NC $0.00

(c) Format C Trim Sizes...per item 13 NC $0.00 $0.00 $0.00 NC $0.00

(d) Format D Trim Sizes...per item 7 NC $0.00 $0.00 $0.00 NC $0.00

2. PDF "Soft" Proofs (any trim size) (1 set) per item 15 NC $0.00 $0.00 $0.00 NC $0.00

3. Prior-to-Production Samples, includes stock/paper, & dlvry to Jeffersonville, IN & Suitland, MD:

(a) Format A Trim Sizes per 100 samples 32 $1,000.00 $32,000.00 $0.00 $0.00 NC $0.00

(b) Format B Trim Sizes per 100 samples 7 $1,000.00 $7,000.00 $0.00 $0.00 NC $0.00

(c) Format C Trim Sizes per 100 samples 21 $1,000.00 $21,000.00 $0.00 $0.00 NC $0.00

(d) Format D Trim Sizes per 100 samples 2 $1,000.00 $2,000.00 $0.00 $0.00 NC $0.00

4. Die-Cut Windows (with or without patch), any size/location, each window per 1,000 envelopes 6,809 $5.75 $39,151.75 $3.25 $22,129.25 $4.30 $29,278.70

5. Pallets per pallet 185 NC $0.00 $0.00 $0.00 NC $0.00

------------------ -------------------- $454,190.04 $441,711.69

------------------ -------------------- 1.00% $4,541.90 0.00% $0.00

------------------ -------------------- 20 DAYS $449,648.14 NET $441,711.69

ABSTRACTED BY: Teresa Shoffstall 06/24/2021

VERIFIED BY: Linda Price 06/25/2021

CONTRACT AWARDED TO: Husky Envelope

AWARDED

Walled Lake, MI

CONTRACTOR TOTALS

DISCOUNTED TOTAL

PROMPT PAYMENT DISCOUNT

TITLE: CENSUS ENVELOPES Mt. Pleasant, PA Van Buren Twnsp, MI

PROGRAM 2553-S 

TERM OF CONTRACT: August 10, 2021 Through June 30, 2022 Plus 4 Option Years CENVEO ENVELOPE PRINTERY HUSKY ENVELOPE 
Program 2553-S Page 1 of 23

Specifications by LLP

Reviewed by rw

U.S. GOVERNMENT PUBLISHING OFFICE

Columbus OH

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Census Envelopes

as requisitioned from the U.S. Government Publishing Office (GPO) by

Department of Commerce – Bureau of the Census, Suitland, MD

Single Award

TERM OF CONTRACT

The term of this contract is for the period beginning Date of Award and ending June 30, 2022, plus up to four optional 

12-month extension period(s) (July 1, 2022 through June 30, 2023, July 1, 2023 through June 30, 2024, July 1, 2024 

through June 30, 2025, July 1, 2025 through June 30, 2026) that may be added in accordance with the “Option to Extend 

the Term of Contract” clause in Section 1 of this contract. Special attention is directed to the “Economic Price 

Adjustment” clause in Section 1 of this contract.

BID OPENING

Bids shall be publicly opened at 11:00 a.m., prevailing Columbus, Ohio time on: June 23, 2021

BID SUBMISSION

Bidders MUST submit email bids to bidscolumbus@gpo.gov for this solicitation. No other method of bid submission will 

be accepted at this time.

The company name, program number, and bid opening date must be specified in the subject line of the emailed bid 

submission. Bids received after 11:00 a.m. prevailing Columbus, Ohio Time on the bid opening date specified above will 

not be considered for award.

NOTICE TO BIDDERS

Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding. Minor changes 

scattered throughout.

Special attention is directed to the bid submission provisions under “Additional Emailed Bid Submission Provisions” on 

page 5.

Abstract of current contract prices available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature contact Linda Price at lprice@gpo.gov or (614) 488-4616, ext. 7 (No collect calls).
Census Envelopes Page 2 of 23

2553-S (06/22)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 1-18)) and GPO 

Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub. 310.1, effective May 

1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) is available at the following web address:

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

GPO QATAP (GPO Publication 310.1) is available at the following web address:

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

Additional GPO Publications can be found at the following web address:

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards.

SUBCONTRACTING

The predominant production functions are the manufacturing (converting/construction) and printing of the envelopes. 

Bidders who must subcontract these operations will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (form related) Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests and Inspections - General Inspection Level I.

(b) Inspection of inserter jams, performance tests, and destructive tests - Special Inspection Level S-3.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Press Sheet Inspection or

Prior-to-Production Samples or

Approved Proofs

P-9. Solid or Screen Tints Color Match Pantone Matching System

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for such 

period of time as may be mutually agreeable to the GPO and the contractor.
Census Envelopes Page 3 of 23

2553-S (06/22)

OPTION TO EXTEND TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to the 

contractor not later than 30 days before the contract expires. If the Government exercises this option, the extended 

contract shall be considered to include this clause, except, the total duration of the contract may not exceed 5 years (June 

30, 2026) as a result of, and including, any extension(s) added under this clause. Further extension may be negotiated 

under the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” clause for authorized pricing 

adjustment(s).

ECONOMIC PRICE ADJUSTMENT

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any pricing 

adjustment be made that would exceed the maximum permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be eligible 

for adjustment during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price adjustment for that 

entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if

paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through June 30, 2022, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of the 

second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending 

three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to 

the average of the monthly Indexes for the 12-month interval ending March 31, 2021, called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for the 

period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

PAPER PRICE ADJUSTMENT

Paper prices charged under this contract will be adjusted in accordance with “Table 9 - Producer Price Indexes and 

Percent Changes for Commodity Groupings and Individual Items” in Producer Price Indexes report, published by the 

Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913 for “All Paper” will apply to all paper required under this contract.

2. The applicable index figures for the month of July, 2021 will establish the base index.
Census Envelopes Page 4 of 23

2553-S (06/22)

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) exceeding 5% 

by comparing the base index to the index for that month which is two months prior to the month being considered for 

adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

xx − bbbbbbbb iiiiii

bbbbbbbb iiiiii ∗ 100 = ______%

where x equals the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor's bid price(s) for line items(s) “Item II. Stock/Paper” in 

the Schedule of Prices and will be effective on the first day of any month for which prices are to be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for orders 

placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any law in 

effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to the 

contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any contingency to 

cover anticipated increased costs of paper to the extent such increases are covered by this price adjustment clause.

PRE-AWARD SURVEY

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to 

conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following financial 

documents:

1. Most recent profit and loss statement

2. Most recent balance sheet

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the 

Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The 

purchase order will be supplemented by an individual “print order” for each job placed with the contractor. The print 

order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.
Census Envelopes Page 5 of 23

2553-S (06/22)

ORDERING

Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders may 

be issued under the contract from Date of Award through June 30, 2022 plus for such additional period(s) as the 

contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The 

contract shall control in the event of conflict with any print order. A print order shall be “issued” upon notification by the 

Government for purposes of the contract when it is electronically transmitted or otherwise physically furnished to the 

contractor in conformance with the schedule.

REQUIREMENTS

This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled “Ordering”. 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise 

provided in this contract, if the Government’s requirements for the items set forth herein do not result in orders in the 

amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price adjustment under this 

contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth which 

are required to be purchased by the Government activities identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders 

under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid

including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location.
Census Envelopes Page 6 of 23

2553-S (06/22)

PAYMENT

Anticipate some of the Print Orders (GPO Form 2511) will contain multiple items. Each item must be itemized in 

accordance with the Schedule of Prices and a grand total must be entered on the contractor’s invoice.

Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the fastest method of getting paid. The information for using this method can be found 

at https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the General 

Information of the Office of Finance web page located at https://www.gpo.gov/finance/index.htm.

At time of invoicing, the contractor shall submit a copy of the print order, contractor’s invoice, and all mailing and/or 

delivery receipts via e-mail to infocolumbus@gpo.gov.

Contractor’s billing invoice must be itemized in accordance with the line items in Section 4 – Schedule of Prices, failure 

to do so may result in delayed payment.
Census Envelopes Page 7 of 23

2553-S (06/22)

SECTION 2. – SPECIFICATIONS

SCOPE

These specifications cover the production of custom window and non-window envelopes requiring such operations as 

manufacture and construction, proofs, prior-to-production samples, reproducibles, printing in up to two ink colors, press 

sheet inspections, packing, and delivery.

TITLE

Census Envelopes

NUMBER OF ORDERS

Approximately 37 print orders, up to 6 items per print order. Anticipate 60 items per year.

When multiple items are ordered on the same print order, it is anticipated that all items will be for the same envelope with 

up to 6 different return addresses. Each return address will be a regional office for Census. Anticipate one or more of the 

following: Atlanta GA, Chicago, IL, Denver, CO, Los Angeles, CA, New York, NY, and Philadelphia, PA.

TRIM SIZES

Various trim sizes will be ordered and paid for in their respective “Format” classifications as follows:

Table 1: Trim Sizes by Format

Additional trim sizes may be added to the contract as mutually agreeable to the contractor and the Government.

QUANTITY

Minimum quantity of 1,000 envelopes per item regardless of trim size. Each item will be ordered and paid for in their 

respective “Quantity Group” classifications as described below. The following is anticipated:

Format A Format B Format C Format D

Anticipate 40 items per year Anticipate 5 items per year Anticipate 11 items per year Anticipate 4 items per year

3-7/8 x 8-7/8” 4-1/2 x 10-3/8” 8-3/4 x 11-3/4” 9-1/2 x 12-1/2”

4-1/8 x 9-1/2” 5-3/4 x 8-3/4” 8-7/8 x 11-3/4” -------

------- 5-7/8 x 9-1/4” 9 x 11-1/2” -------

------- 6-1/16 x 9-1/2” 9 x 12” -------

------- 6-1/16 x 10” ------- -------
Census Envelopes Page 8 of 23

2553-S (06/22)

Table 2: Items by Quantity Group and Format

GOVERNMENT TO FURNISH

Electronic media and GPO Form 2511 Print Order furnished via e-mail. Files created on Windows operating system. 

Files created in: InDesign 4 or later, Adobe Acrobat .PDF, Adobe Illustrator, Adobe PhotoShop, and Amgraf’s One Form 

Designer Plus. Files will be furnished in composite PostScript format, and composite PDF with Acrobat job options file 

included. Postscript files will require color separations using Sytec or equivalent. Contractor to maintain electronic 

media files for the term of the contract.

All screen and printer fonts will be furnished or embedded in files. The contractor is cautioned that furnished fonts are the 

property of the Government and/or its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract. An occasional order may require the contractor to embed the fonts into the 

electronic file.

FORMS

Print Orders (GPO Form 2511)

GPO Proof/Prior-to-Production Sample Memo

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification 

marks of any kind, form number, and revision date, carried on copy or film, etc., must not print on finished product. 

Exception to GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 01-18): Do not print GPO 

imprint.

Delivery/Shipping Status Report Form

Quantity Group Format A Format B Format C Format D

1,000 to 9,999 

envelopes

3 items per year

Average Quantity: 

7,000 envelopes per 

item

1 item per year

Average Quantity: 

4,000 envelopes per 

item

2 items per year

Average Quantity: 

3,000 envelopes per 

item

1 item per year

Average Quantity: 

1,000 envelopes per 

item

10,000 to 99,999 

envelopes

17 items per year

Average Quantity: 

40,000 envelopes per 

item

2 items per year

Average Quantity: 

54,000 envelopes per 

item

4 items per year

Average Quantity: 

44,000 envelopes per 

item

2 items per year

Average Quantity: 

58,000 envelopes per 

item

100,000 to 

999,999

envelopes

19 items per year

Average Quantity: 

233,000 envelopes per 

item

2 items per year

Average Quantity: 

265,000 envelopes per 

item

5 items per year

Average Quantity: 

235,000 envelopes per 

item

1 item per year

Average Quantity: 

289,000 envelopes per 

item

1,000,000 to 

5,000,000 

envelopes

1 item per year

Average Quantity: 

1,750,000 envelopes 

per item

None None None
Census Envelopes Page 9 of 23

2553-S (06/22)

CONTRACTOR TO FURNISH

All materials and operations, other than those listed under “Government to Furnish,” necessary to produce the product(s) 

in accordance with these specifications.

ELECTRONIC PREPRESS

Immediately upon receipt and prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to Linda Vaughn, 

Census, (301) 763-5157 with e-mail notification to Columbus GPO Contracting Office, infocolumbus@gpo.gov, prior to 

further performance.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned 

quality level.

REPRODUCIBLES

The contractor must make all reproducibles required. The contractor is responsible for determining what type 

reproducibles will be used but must maintain the quality level specified in the contract. No separate charges will be 

allowed for the various types of reproducibles that may be used.

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining the 

appropriate output resolution to achieve optimal results for such design elements as blends, gradients, halftones, type and 

other images. This determination should be made using factors such as stock, imaging device (or press) being used, and 

other factors unique to the contractors production environment.

PROOFS

Digital Content Proofs or “Press Quality” PDF “soft” Proofs are anticipated on most orders. Some orders may not require 

proofs. Type of proofs and number of proofs required will be indicated on each individual print order.

A GPO Proof Memo MUST accompany all proofs, including PDF proofs that are e-mailed to recipients. Failure to 

provide a GPO Proof Memo with all sets of proofs may result in a contractor caused delay in the schedule. The contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to provide a GPO Proof 

Memo.

Digital Content Proofs

When indicated on the individual print order, up to 4 sets (2 proofs per set) of digital color content proofs of the envelope 

are required. The individual print order will indicate the number of sets of proofs required. Direct to plate must be used 

to produce the final product with a minimum resolution of 2400 x 2400 dpi.

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs 

shall include the die lines of the envelope with all elements in proper position (not pasted up), imaged face and back (as 

applicable), trimmed and folded to the finished size of the product, as applicable. Pantone colors may be substituted with 

a similar color (with the exception of process yellow) but may not be built out of the four process colors.

Deliver the proofs and GPO Proof Memo to the address(es) indicated on the individual print order. Anticipate 1 or 2 sets 

(2 proofs per set) to 1 location in Jeffersonville, IN and to 1 set (2 proofs per set) to 1 or 2 locations in the Washington 

metropolitan statistical area known as “DC, Maryland, Virginia”, hereafter, the “DMV” (usually 1 set to 1 location in

Suitland, MD). The containers and accompanying documentation shall be marked PROOFS and shall include the GPO 

jacket, purchase order, program and print order numbers. All containers are to be labeled using bright colored stock.
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2553-S (06/22)

PDF “Soft” Proofs

When indicated on the individual print order, contractor to submit one “Press Quality” PDF “soft” proof for content only 

using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof shall 

include the die lines of the envelope with all elements in proper position and will be evaluated for text flow and image 

position. Proofs will not be used for color match.

Contractor to e-mail proof and GPO Proof Memo to the e-mail address(es) indicated on the individual print order with

copies to linda.j.vaughn@census.gov and trackcolumbus@gpo.gov. The subject line of the e-mail shall include the 

Program Number and Print Order Number and identify the e-mail as “PROOFS”. Contractor to verify receipt of Proofs 

via telephone or e-mail 30 minutes after submission, contact the individual listed on the print order.

Proof Schedule

Proofs must be submitted in time to allow for complete production run and delivery, including prior-to-production 

samples if required. Proofs will be held by the Government for up to two workdays.

A GPO Proof Memo MUST accompany all proofs, including PDF proofs that are e-mailed to recipients. Failure to 

provide a GPO Proof Memo with all sets of proofs may result in a contractor caused delay in the schedule. The contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to provide a GPO Proof 

Memo.

PRIOR-TO-PRODUCTION SAMPLES

When indicated on the print order, contractor shall submit up to 200 prior-to-production samples. The individual print 

order will indicate how many samples will be required.

The samples will be tested to ensure that envelopes will run through equipment specified on the individual print order and 

size and position of window and printing is correct. Various styles of envelopes with various trim sizes, window sizes, 

and window placements will be ordered. Anticipate the prior-to-production samples will be required the first time a style 

is ordered. The approved prior-to-production samples will serve as the specified standard for construction until prior-toproduction samples are ordered again.

Samples and GPO Prior-to-Production Sample Memo shall be submitted within five workdays after proof approval.

Samples will require delivery to 1 or 2 locations in Jeffersonville, IN, 1 location in Suitland, MD, and up to 5 additional 

locations in the “DMV”. Reimbursement for delivery to 1 location in Jeffersonville, IN and 1 location in Suitland, MD, to 

be made in accordance with GPO “Schedule of Prices” in Section 4 of this contract. Contractor will be provided a Census 

contracted small courier account number for all other deliveries. Contractor is cautioned that this account number may be 

used only for the purpose of sending prior-to-production samples produced under this contract.

A GPO Prior-to-Production Sample Memo MUST accompany all prior-to-production samples. Failure to provide a GPO 

Prior-to-Production Sample Memo with all sets of prior-to-production samples may result in a contractor caused delay in 

the schedule. The contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure 

to provide a GPO Prior-to-Production Sample Memo.

The containers and accompanying documentation shall be marked PRIOR-TO-PRODUCTION SAMPLES and shall 

include the GPO jacket, purchase order, program and print order numbers. All containers are to be labeled using label on 

bright colored stock. Each sample shall be constructed as specified and must be of the size, kind, and quality that the 

contractor will furnish.

The Government will approve, conditionally approve, or disapprove the samples within three workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications and all 

other terms and conditions of the contract. A conditional approval shall state any further action required by the contractor. 

A notice of disapproval shall state the reasons therefore.
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2553-S (06/22)

If the samples are disapproved by the Government, the Government at its option may require the contractor to submit 

additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of 

rejection.

Such additional samples shall be furnished, and necessary changes made, at no additional cost to the Government and 

with no extension in the shipping schedule. The Government will require the time specified above to inspect and test any 

additional samples required.

In the event the samples are disapproved by the Government, the contractor shall be deemed to have failed to make 

delivery within the meaning of the default clause in which event this contract shall be subject to termination for default, 

provided however, that the failure of the Government to terminate the contract for default in such event shall not relieve 

the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, 

the Contracting Officer shall automatically extend the shipping schedule in accordance with article 12 “Notice of 

Compliance With Schedules” of contract clauses in GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 

(Rev. 01-18)).

Manufacture of the final product prior to approval of the samples submitted is at the contractor’s risk. Samples will not be 

returned to the contractor. All costs, including the costs of all samples shall be included in accordance with the contract 

Schedule of Prices.

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured.

STOCK/PAPER

The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP 

Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019, available at 

https://www.gpo.gov/vendors/sfas.htm.

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or attached 

color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on paper the color of 

which, in his opinion, materially differs from that of the color sample(s).

The stock/paper to be used will be indicated on the individual print order.

Light Brown Kraft Envelope, basis size 17 x 22”, basis weight 24-lbs. or 28-lbs. per 500 sheets, equal to JCP Code V10.

White Kraft Envelope, basis size 17 x 22”, basis weight 24-lbs. or 28-lbs. per 500 sheets, equal to JCP Code V15.

White Writing/Wove Envelope, basis size 17 x 22”, basis weight 24-lbs. per 500 sheets, equal to JCP Code V20.

White 25% Cotton Bond Envelope with 25% Bond, basis size 17 x 22”, basis weight 24-lbs. per 500 sheets, equal to JCP 

Code V40. Anticipate Format A only, usually 4-1/8 x 9-1/2” trim size.

PRINTING

Most items print in single ink color, usually black. Occasionally items will print in Pantone color other than black. Some 

items will print in two ink colors, usually black and Pantone 199 Red, however, other Pantone colors may be ordered. 

Pantone number(s) will be indicated on the individual print order. All items print on the face before construction. This 

includes printing on the constructed exterior of the face, back, and outer flap.

Most items will require interior opaque security tint in black ink. When indicated on the individual print order, the 

security tint is to extend onto interior of flap (excluding gummed area). Contractor may use stock design (no proprietary 

design or company logos allowed) for security tint but must guarantee that the product will insure complete opacity and 

prevent show through of any material contained therein.
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2553-S (06/22)

Some items will print content on the back of envelope before construction. This includes printing on constructed interior 

of the envelope on the flap and/or throat areas. It is anticipated that these items will not require an interior opaque 

security tint. In the event a security tint is required, follow tinting instructions on individual print order.

Envelopes will require the contractor to print the furnished postal markings, including postal markings for Business Reply 

Mail (BRM) such as Facing Identification Marks (FIM), Business Reply Legends, and Government owned postage indicia 

imprints. These markings are critical components and must be legible by USPS processing equipment. Smearing or 

otherwise unreadable postal markings may result in an item being rejected. Any Government owned postage indicia 

furnished to the contractor on this contract may only be used for the purposes of this contract.

PRESS SHEET INSPECTION

Final makeready press sheets may be inspected and approved at the contractor’s plant for the purpose of establishing 

specified standards for use during the actual press run. Upon approval of the sheets, contractor is charged with 

maintaining those standards throughout the press run (within QATAP tolerances when applicable) and with discarding all 

makeready sheets that preceded approval. When a press sheet inspection is required, it will be specified on the individual 

print order. See GPO Publication 315.3 (Guidelines for Contractors Holding Press Sheet Inspections) issued January 

2015. NOTE: A press sheet inspection is for the purpose of setting specific standards that are to be maintained 

throughout the entire run. It does not constitute a prior approval of the entire run.

Color Control Bars for Press Sheets

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas consisting of 1/8 x 

1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated across the entire press sheet.

Viewing Light:

Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead luminaries. The viewing 

conditions must conform to ISO 3664-2009; a viewing booth under controlled conditions with 5000 degrees Kelvin 

overhead luminaries with neutral gray surroundings must be provided.

Notification

Call Linda Vaughn at (301) 763-5157 and Columbus GPO at (614) 488-4616, ext. 7, with a minimum notice of 48 hours 

prior to availability of press sheets. This notification must provide the starting date and time of the first press form, as 

well as the tentative schedule for all subsequent press forms required for complete production.

On site press inspections must be scheduled Monday through Friday, exclusive of Federal holidays, and scheduled to 

begin between the hours of 7:00 a.m. and 7:00 p.m. local time. It is the contractor’s responsibility to maintain and adjust 

inspection schedules, as required, to ensure all subsequent inspections are performed on following workdays.

Inspection schedules must allow Government representatives to complete approval of all press forms within the day/time 

requirements. Inspections must not be scheduled on weekends, or to “carry over to the following week” without prior 

approval by Linda Vaughn, Census, and the GPO Contracting Officer.

Linda Vaughn, Census, and the GPO Contracting Officer reserves the right to deny requests for press inspections/color 

approvals that conflict with these scheduling requirements. Failure to comply with these scheduling requirements may 

result in additional Government per diem, overtime, and/or travel related charges which may be chargeable to the 

contractor (See GPO Contract Terms, Pub. 310.2, (Rev. 01-18), Contract Clause 14. Inspection and Tests, (e) (1) & (2)).

MARGINS

Follow furnished file for margins, no bleeds.
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2553-S (06/22)

CONSTRUCTION

Contractor required to construct (convert) envelope stock/paper into finished envelope. All construction elements (trim 

sizes, seams, flaps, window size, and window location) are critical components for all items ordered on the contract.

After contractor completes delivery, envelopes will be further processed by Census on specific inserting and mailing 

equipment that will be indicated on each individual print order.

Most envelopes produced under this contract will be used on the following equipment:

• Pitney Bowes Flowmaster System Inserters:

o Model FL61

o Model FLZ6

o Model 12000 XL

• Pitney Bowes High Speed Inserter:

o Model ZXOB

• Gunther International Finishing System:

o Model EP-4000

o Model Series III

• BlueCrest (Pitney Bowes):

o MSE 12K Series inserters

Other equipment that may also be used will be indicated on the individual print orders. It is the contractor’s responsibility 

to ensure that envelopes produced meet the requirements specified by the equipment manufactures listed on the individual 

print orders.

Seams

Seam placement will be indicated on each individual print order. The majority of items will be open side. Trim sizes 

under Format A will have high-cut diagonal seams. Trim sizes under Format D will have side seams. Trim sizes under 

Formats B and C will have high-cut diagonal seams or side seams.

Anticipate an occasional item with trim sizes under Format D will be open end with center seam.

Flaps

Individual print order will indicate if split-gummed or fully-gummed flaps are required. Items with side and center seams 

will require straight flap with minimum flap height of 2” and slightly rounded corners.

Orders with high-cut diagonal seams will require the minimum flap height to be 1-5/8” and the maximum flap height of 

2” with throat depth to be a minimum 0.81” and a maximum 1” and tapered at an 8 to 22-degree angle. Envelopes to be 

sufficiently high cut as to prevent the flap adhesive from contacting the envelope.

Windows

When windows are ordered they must be die-cut to the size specified and placed in the location specified on the individual 

print order. All windows will be rectangular in shape and have slightly rounded corners.

It is anticipated that most orders requiring windows will require one window on the face of the constructed envelope. An 

occasional order may require one window on the back of the constructed envelope, usually, but not limited to, trim sizes 

under Format C.
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2553-S (06/22)

Most window envelope orders will require a clear, transparent window patch, contractor’s option to use polystyrene or 

similar material. Window patch is to be securely adhered to interior of envelopes at a minimum of 4 mm (0.157”) and a 

maximum of 5 mm (0.197”) beyond die-cut area. The patch material is not to extend beyond 2 mm (0.079”) of adherence 

line. Some window envelope orders will not require a window patch.

The majority of window envelope orders will require the following window dimensions and placement:

Table 3: Window Dimensions for Face of Envelope

Table 4: Window Dimensions for Back of Envelope

Other envelope trim sizes that are specified on the contract may be ordered with windows. Other window dimensions and 

window locations not listed above may be ordered. Envelopes with windows on the back will have side seams and will be 

positioned to prevent interference with the interior seam.

Envelope Trim Size Face Window Dimensions Location from Left/Right Location from Top/Bottom

4-1/8 x 9-1/2” 1 x 5” 1” from Right 5/8” from Bottom

1-1/2 x 5” 1/2” from Right 5/8” from Bottom

1-1/2 x 5” 3/4” from Left 5/8” from Bottom

1-1/2 x 6-1/4” 3/4” from Left 5/8” from Bottom

2 x 5” 3/4” from Left 5/8” from Bottom

5-3/4 x 8-3/4” 7/8 x 5” 1-1/8” from Right 1-7/8” from Top

5-7/8” x 9-1/4” Any Size Any Location Any Location

6-1/16 x 9-1/2” 2 x 5” 3/4” from Right 1” from Bottom

2-1/2 x 5” 1-3/4” from Right 3/4” from Top

6-1/16 x 10” 2-1/2 x 4-3/4” 1-3/8” from Right 2-1/8” from Top

8-3/4 x 11-3/4” 7/8 x 4” 1” from Right 1-1/16 from Bottom

8-7/8 x 11-3/4” 1-7/8 x 4” 1” from Right 2” from Bottom

9 x 11-1/2” 1-3/4 x 4-1/2” 1” from Left 2-1/2” from Top

9 x 12” 1-3/4 x 4-1/2” 1” from Left 2-1/2” from Top

2-1/2 x 4-1/2” 1-1/8” from Right 2-7/8” from Top

2-3/4 x 4-1/2” 1-3/8” from Right 2” from Top

Envelope Trim Size Back Window Dimensions Location from Left/Right Location from Top/Bottom

8-7/8 x 11-3/4” 1/2 x 1” 1” from Right 7/8” from Bottom

9 x 11-1/2” 3/4 x 1-1/4” 1” from Right 7/8” from Bottom

9 x 12” 1/2 x 1” 1” from Right 7/8” from Bottom
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2553-S (06/22)

PACKING

Pack as indicated on the individual print order. Pack in boxes and shipping containers furnished by the contractor. 

Containers are not to exceed 40-lbs. per container. Individual print order will indicate the weight limit for containers.

Individual print order will indicate if flaps are to be folded down or not folded down for packing and shipping purposes. 

Individual print order will indicate if inner-boxing is required and the number of envelopes per inner-box and the number 

of inner-boxes per container.

PALLETS/PALLETIZING

The contractor will be required to furnish pallets for bulk shipments, in shipping containers, maximum pallet height (skid 

height plus carton height) is not to exceed 48”. The individual print order will indicate the container limit per pallet.

Unless otherwise indicated on the individual print order, contractor’s option to use corner guards on pallets.

Wood pallets are required with un-notched solid stringers allowing entry only from the ends. Pallets shall not have deck 

boards that overhang from outside edge of stringer. Plastic or pressboard pallets are not acceptable. Pallets must measure 

48” x 42” (stringer measurement shall be the 48” dimension). Full two-sided entry on the 42” width dimension required. 

The entire pallet shall be shrink-wrapped (including top and bottom). Maximum height allowance (including pallet) must 

not exceed 48”.

Cartons shall be of the appropriate dimensions so as to be stacked on the pallets, so that the length of each carton runs in 

the opposite direction to the row of cartons beneath/above, (i.e., interlocking 90-degree palletizing scheme), with carton 

labels facing out. Carton dimensions shall allow for this interlocking 90-degree palletizing scheme. The interlocking 90-

degree palletizing scheme must ensure all rows on all pallets are of the same dimensions. Pallets with overhanging 

cartons or row will not be accepted.

LABELING AND MARKING

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from www.gpo.gov

fill in appropriate blanks, and attach to shipping containers.

Noncompliance with labeling and marking specifications may be cause for the Government to reject the shipment, at 

destination, and return it to the contractor at his expense. After giving notice of the deficiency and affording the 

contractor an opportunity and a reasonable time to correct, the Government may, at its option, relabel and/or remark in 

accordance with the specifications and charge all costs to the contractor.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL)

All orders must be divided into equal sublots in accordance with the chart below. A random copy must be selected from 

each sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify 

that copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies (located on 

www.gpo.gov). The random copies constitute a part of the total quantity ordered, and no additional charge will be 

allowed.

Table 5: Blue Label Sample Plan

Quantity Ordered Number of Sublots

500 to 3,200 50

3,201 to 10,000

10,001 to 35,000

80

125

35,001 and over 200
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2553-S (06/22)

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678 

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected container. 

This form can be downloaded from www.gpo.gov. The container and its contents shall be recorded separately on all 

shipping documents and sent in accordance with the “Distribution” clause below.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

INSPECTION SAMPLES

When indicated on the print order or otherwise requested, two samples shall be sent for inspection to the U.S. Government 

Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112B, Columbus, Ohio 43215-7034, Attn: 

Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the samples shall 

be identified by the GPO jacket number, program number, print order number, title, and include a facsimile of the print 

order on which they were ordered. The contractor will comply with the shipping schedule regardless of this requirement 

and will be notified of the test results only if there are deficiencies.

DISTRIBUTION

Deliver f.o.b. destination to Jeffersonville, IN and/or Suitland, MD addresses indicated on the individual print order.

During inclement weather or other emergency situations in the Jeffersonville, IN and/or Suitland, MD delivery locations, 

the Census Bureau has put in place emergency contact phone numbers for contractor use. The numbers will have 

information concerning the opening and operational hours affecting contractors delivering materials and reporting to the 

facilities. The phone number for Jeffersonville, IN is (812) 218-3911 and the phone number for Suitland, MD is (301) 

763-4447.

On the same day that the product ships/delivers, the contractor must notify the ordering agency and GPO via e-mail 

(addresses provided after award) of the distribution. The subject line of the message shall be “Distribution Notice for 

(enter program and print order numbers)”. The notice must provide all applicable tracking numbers, shipping method, 

and program title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts (as applicable) 

upon agency request.

SCHEDULE

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of the 

individual print order (GPO Form 2511) to be e-mailed with the furnished material. The schedule will begin one workday 

after receipt of furnished materials and print order.

Orders without prior-to-production samples will require complete production and delivery in a minimum of 15 workdays

(inclusive of proof transit and hold time). It is anticipated that proofs will be held for 2 workdays.

Orders with prior-to-production samples will require complete production and delivery in a minimum of 21 workdays

(inclusive to proof and prior-to-production transit and hold time). It is anticipated that proofs will be held for 2 workdays 

and prior-to-production samples will be held for 3 workdays.

The contractor shall submit proofs and prior-to-production samples to the Government in sufficient time to meet the 

required schedule. When revised proofs are ordered by the Government due to errors caused by the Government, 

additional workdays will be allowed in accordance with GPO Contract Terms (GPO Publication 310.2 (Rev. 01-18)), 

Contract Clause 12 (b), Extension of Schedules.

The ship/deliver date indicated on the print order is the date products must be received at the addresses listed under 

“Distribution”.
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2553-S (06/22)

Unscheduled material such as labels, etc., will be furnished with each order or shortly thereafter. In the event such 

information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping 

schedule because of failure to request such information.

DELIVERY/SHIPPING STATUS INFORMATION

Contractors are to report information regarding each order for compliance reporting purposes and include date of delivery 

(or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements by contacting 

Columbus RO via e-mail to trackcolumbus@gpo.gov, or by calling (614) 488-4616, ext. 0, or by faxing to (614) 488-

4577.

RECEIPT FOR DELIVERY

Contractor must furnish their own receipts for delivery. These receipts must include the GPO jacket, program, and print 

order numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made; and signature of 

the Government agent accepting delivery. The original copy of this receipt must accompany the contractor’s voucher for 

payment.

RETURN OF GOVERNMENT FURNISHED PROPERTY

All expenses incidental to the pickup/return of proofs to 1 location in Jeffersonville, IN and 1 or 2 locations in the “DMV” 

and the pickup/return of prior-to-production samples to Jeffersonville, IN and Suitland, MD, must be borne by the 

contractor. Unless again the successful bidder, within five (5) workdays after contract expiration, the contractor must 

return all electronic files or provide written statement via e-mail that the files were deleted from the contractor’s computer 

files.
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2553-S (06/22)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the following 

units of production which are the estimated requirements to produce 1 year’s product under this contract. These units do 

not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a like period 

of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

I. (1) (2) (3) (4)

1. (a) 21 4 6 1

(b) 680 108 176 116

(c) 4,427 530 1,175 289

(d) 1,750 xxxx xxxx xxxx

2. 746 265 238 58

3. 5,506 323 1,075 348

II. (1) (2) (3) (4)

(a) 273 xxxx 238 1

(b) 527 265 840 58

(c) 4,979 377 279 347

(d) 1,099 xxxx xxxx xxxx

III. 1. (a) 44

(b) 5

(c) 13

(d) 7

2. 15

3. (a) 32

(b) 7

(c) 21

(d) 2

4. 6,809

5. 185
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2553-S (06/22)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination for deliveries to Jeffersonville, IN, and Suitland, MD.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be considered.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided.

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be declared 

nonresponsive.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids for each “Format” shall be for the trim size(s) listed as outlined in Section 2. – Specifications.

Table 6: Trim Sizes by Format for Schedule of Prices

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government.

Fractional parts of 1,000 will be prorated at the per 1,000 rate for Items I. Manufacturing/Printing and II. 

Stock/Paper.

Fractional parts of 100 will be prorated at the per 100 rate for Item III. Additional Operations, 3. Prior-to-Production 

Samples.

All vouchers submitted to the GPO shall be based on the most economical method of production.

____________

(Initials)

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO

Format A Format B Format C Format D

3-7/8 x 8-7/8” 4-1/2 x 10-3/8” 8-3/4 x 11-3/4” 9-1/2 x 12-1/2”

4-1/8 x 9-1/2” 5-3/4 x 8-3/4” 8-7/8 x 11-3/4” -------

------- 5-7/8 x 9-1/4” 9 x 11-1/2” -------

------- 6-1/16 x 9-1/2” 9 x 12” -------

------- 6-1/16 x 10” ------- -------
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2553-S (06/22)

SCHEDULE OF PRICES

I. MANUFACTURING/PRINTING: Prices must be all-inclusive and must include the cost of all required materials 

and operations necessary for the manufacturing and printing envelopes in accordance with these specifications, including 

distribution to Jeffersonville, IN and Suitland, MD, except for Item II. Stock/Paper and Item III. Additional Operations.

Table 7: Trim Sizes by Format for Schedule of Prices: Manufacturing and Printing

Format A Format B Format C Format D

(1) (2) (3) (4)

1. Printing face (before construction) in single ink color

(constructed face, back, and exterior flap):

(a) Quantities of 1,000 to 9,999 envelopes, per

1,000 envelopes................................................... $__________ $__________ $__________ $__________

(b) Quantities of 10,000 to 99,999 envelopes, per

1,000 envelopes................................................... $__________ $__________ $__________ $__________

(c) Quantities of 100,000 to 999,999 envelopes, per

1,000 envelopes................................................... $__________ $__________ $__________ $__________

(d) Quantities of 1,000,000 to 5,000,000 envelopes,

per 1,000 envelopes............................................. $__________ xxxx xxxx xxxx

2. Printing additional ink color(s), on face before

construction, per color, per 1,000 envelopes....... $__________ $__________ $__________ $__________

3. Printing back (before construction) in black ink

(interior flap and throat or interior security tint),

per 1,000 envelopes............................................. $__________ $__________ $__________ $__________

____________

(Initials)

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO

Format A Format B Format C Format D

3-7/8 x 8-7/8” 4-1/2 x 10-3/8” 8-3/4 x 11-3/4” 9-1/2 x 12-1/2”

4-1/8 x 9-1/2” 5-3/4 x 8-3/4” 8-7/8 x 11-3/4” -------

------- 5-7/8 x 9-1/4” 9 x 11-1/2” -------

------- 6-1/16 x 9-1/2” 9 x 12” -------

------- 6-1/16 x 10” ------- -------
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2553-S (06/22)

SCHEDULE OF PRICES

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the finished size of the envelopes. The cost of any paper required 

for makeready or running spoilage must be included in the prices offered.

Table 8: Trim Sizes by Format for Schedule of Prices: Stock/Paper

NOTE: Stock/Paper for Proofs and Prior-to-Production Samples is NOT billable under Item II. Stock/Paper. All 

charges for stock/paper of Proofs and Prior-to-Production Samples are to be included under Item III. Additional 

Operations.

Format A Format B Format C Format D

(1) (2) (3) (4)

(a) Light Brown Kraft (24-lbs. and 28-lbs.), per

1,000 envelopes................................................... $__________ xxxx $__________ $__________

(b) White Kraft (24-lbs. and 28-lbs.), per

1,000 envelopes................................................... $__________ $__________ $__________ $__________

(c) White Writing/Wove (24-lbs.) per

1,000 envelopes................................................... $__________ $__________ $__________ $__________

(d) White Writing/Wove (25% Bond) (24-lbs.) per

1,000 envelopes................................................... $__________ xxxx xxxx xxxx

____________

(Initials)

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Format A Format B Format C Format D

3-7/8 x 8-7/8” 4-1/2 x 10-3/8” 8-3/4 x 11-3/4” 9-1/2 x 12-1/2”

4-1/8 x 9-1/2” 5-3/4 x 8-3/4” 8-7/8 x 11-3/4” -------

------- 5-7/8 x 9-1/4” 9 x 11-1/2” -------

------- 6-1/16 x 9-1/2” 9 x 12” -------

------- 6-1/16 x 10” ------- -------
Census Envelopes Page 22 of 23

2553-S (06/22)

SCHEDULE OF PRICES

III. ADDITIONAL OPERATIONS: Price offered for the following operations must include the cost of all required 

materials and operations.

Table 9: Trim Sizes by Format for Schedule of Prices: Additional Operations

NOTE: Unit rate for prior-to-production is samples is “per 100 samples” and is prorated at the “per 100” rate.

1. Digital Content Proofs (2 proofs per set, 1 to 4 sets per item), including

stock/paper and delivery to 1 location in Jeffersonville, IN and 1 or 2

locations in the “DMV” (usually Suitland, MD):

(a) Format A Trim Sizes............................................................................ per set............................ $__________

(b) Format B Trim Sizes ............................................................................ per set............................ $__________

(c) Format C Trim Sizes ............................................................................ per set............................ $__________

(d) Format D Trim Sizes............................................................................ per set............................ $__________

2. PDF “Soft” Proofs (any trim size) (1 proof per set).................................... per set............................ $__________

3. Prior-to-Production Samples including stock/paper delivery to 1 location

in Jeffersonville, IN and 1 location in Suitland, MD:

(a) Format A Trim Sizes............................................................................ per 100 samples............ $__________

(b) Format B Trim Sizes ............................................................................ per 100 samples............ $__________

(c) Format C Trim Sizes ............................................................................ per 100 samples............ $__________

(d) Format D Trim Sizes............................................................................ per 100 samples............ $__________

4. Die-Cut Windows (with or without patch), any trim size,

any window size, any window location, each window ............................... per 1,000 envelopes...... $__________

5. Pallets.......................................................................................................... per pallet ....................... $__________

____________

(Initials)

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO

Format A Format B Format C Format D

3-7/8 x 8-7/8” 4-1/2 x 10-3/8” 8-3/4 x 11-3/4” 9-1/2 x 12-1/2”

4-1/8 x 9-1/2” 5-3/4 x 8-3/4” 8-7/8 x 11-3/4” -------

------- 5-7/8 x 9-1/4” 9 x 11-1/2” -------

------- 6-1/16 x 9-1/2” 9 x 12” -------

------- 6-1/16 x 10” ------- -------
Census Envelopes Page 23 of 23

2553-S (06/22)

SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City _________________________, State ____________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city 

is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state shown 

below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is not made 

from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, __________ calendar days. See 

Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

__________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt 

of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in exact 

accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one copy of 

all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder 

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer: ___________ Date ___________ Certifier by: __________ Date __________

(Initials) (Initials)

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO