GPO G-Invoicing Implementation Team

Don Bartolomei, Robin Bilger, Joann Sharp

November 13, 2019

G-Invoicing Program Overview
What is G-Invoicing?

▪ In accordance with the Treasury Financial Manual Bulletin 2018-10, published on September 20, 

2018, all Intragovernmental (IGT) Buy/Sell activity must be accomplished by the exchange of 

Performance Transactions through G-Invoicing.

▪ Treasury has mandated that all agencies adopt G-Invoicing by June 30, 2021.

▪ G-Invoicing is a web-based application developed by the Bureau of the Fiscal Service to efficiently 

improve the quality and reliability of IGT Buy/Sell data.

▪ The goal of G-Invoicing is to streamline the IGT buy/sell transaction lifecycle by improving 

communication, transparency, and data quality between Federal Program Agencies.

▪ G-Invoicing will replace legacy paper 7600A and 7600B forms.
How will G-Invoicing impact working with GPO?

▪ In the short term, normal GPO ordering processes will remain the same.

▪ GPO is starting work with our trading partners to align with the new G-Invoicing process.

▪ GPO will review Interagency Agreements (IAA) and Military Interdepartmental Purchase Requests (MIPR) 

currently in place and start discussions with trading partners on transitioning to the G-Invoicing 7600A 

Form (Paper Format).

▪ Based on the Treasury mandate, all orders placed with GPO that are being paid through IPAC funds will 

need an approved GT&C and Order in the G-Invoicing System, after June 30, 2021.

▪ GPO will still require trading partners to furnish traditional order forms for all printing and publishing 

services (i.e. SF-1, 2511, etc.).

▪ GPO anticipates not being fully implemented in the G-Invoicing Production Environment until FY 2021. 
G-Invoicing Stages
General Terms & Conditions (GT&C) - 7600A

▪ Currently the 7600A (GT&C) form is in paper format and was recently revised as of May 2019. 

▪ Until June 30, 2021, GT&Cs are not required to do business with GPO.

▪ GT&Cs are the foundation of the trading partner relationship and starts the G-Invoicing process.

▪ GT&C information flows to the Orders, Performance, and finally Settlement.

▪ GT&Cs can be initiated either by the Ordering Agency (Buyer) or the Performing Agency (Seller). 

▪ No fiscal obligations are created through the execution of the GT&C.

▪ The GT&C is shared as a draft between trading partners and once all data is entered, both parties 

approve the GT&C, and the agreement becomes Open for Orders. 
Orders - 7600B

▪ Orders are initiated from an approved GT&C.

▪ Orders capture information of both trading partners, including: 

▪ TAS/BETC

▪ Agency Location Code

▪ Point of Contacts 

▪ Approving Funding Official Information

▪ Approving Program Official Information

▪ The Order is the funding section that identifies the specific Buyer requirements for the expected 

delivery of goods and/or services by the Seller.

▪ Once the Buyer and Seller approve the Order, the Order is in Open Status and Performance 

Transactions may occur.

▪ GPO will still require the appropriate SF1, 2511, etc. for each Order.
Performance Transaction

▪ Performance Transactions are the standardized exchange of data which indicates agreed upon IGT 

Buy/Sell activity has been properly accomplished.

▪ Performance is at the Order’s Line/Schedule.

▪ Performance must fall within the Order’s period of performance start and end dates.

▪ The Performance Transaction will help support recording accounting entries, such as accruals and 

liquidations of advances, within the same accounting period.

▪ Agencies will have a better opportunity to record transactions to GTAS in a consistent manner, and 

thus reduce the number of IGT differences.
Fund Settlement 

▪ Fund settlement occurs upon completion of the Performance Transaction.

▪ Agencies will no longer manually create IPACs or submit bulk files to the IPAC system for Buy/Sell 

transactions. 

▪ G-Invoicing will create the IPACs on the Agency’s behalf. G-Invoicing will also retrieve the remittance 

advice from the IPAC system and update the associated Orders.

▪ Settlement terms recorded on established agreements will dictate when the IPAC collections are 

generated:

▪ FOB Source – IPAC transactions will be automatically generated.

▪ FOB Destination/Other – Customer agency will have to manually approve invoice in the G-Invoicing portal before IPAC 

transactions will be generated.
High Level Process & Data Flow Overview

GPO Forms

- SF-1

- 2511

- 4044
Next Steps

▪ Reach out to your internal G-Invoicing Implementation Team.

▪ Refer to the resources on the G-Invoicing website: 

▪ Main Site: https://fiscal.treasury.gov/g-invoice/

▪ G-Invoicing Playbook: https://fiscal.treasury.gov/files/g-invoice/g-invoicingplaybook.pdf

▪ Training Guides, Videos, and Webinars: https://fiscal.treasury.gov/g-invoice/training.html

▪ Contact the GPO Implementation Team at GINV@gpo.gov if you have questions, concerns, or would like 

to set up a meeting with the GPO G-Invoicing Implementation Team.
G-Invoicing Team Mailbox GINV@gpo.gov

Implementation Team

Don Bartolomei – 202-512-1076

Robin Bilger – 202-512-1556

Joann Sharp – 202-512-2337