PROGRAM 1745-S TERM Date of Award to January 31, 2016

TITLE: DUPLICATING/COPYING OPERATIONSITEM NO. DESCRIPTION * BASIS OF * ** *

* AWARD * * * *

* * UNIT RATE COST * UNIT RATE COST * UNIT RATE COST *

I. PREPRESS: ** * (a) Cut and paste illustrations...........................................per illustration................... * 120 * 5.7668 $692.02 * $1.00 $120.00 * 4.5000 $540.00 * (b) Scanning illustration into electronic format....................per illustration................... * 120 * 5.7668 $692.02 * $1.00 $120.00 * 6.2900 $754.80 * (c) System timework........................................................per hour............................ * 12 * 49.50 $594.00 * $45.00 $540.00 * 54.00 $648.00 *II. DUPLICATING/COPYING: * * * (a) Flat Sheet, Text and Covers: * * * (1) Format A: Up to 8-1/2 x 11" * * * (1) Black image...............................................................per impression................... * 1202998 * 0.0220 $26,465.96 * $0.1000 $120,299.80 * 0.0300 $36,089.94 * (2) Color image................................................................per impression................... * 17593 * 0.275 $4,838.08 * $0.30 $5,277.90 * 0.300 $5,277.90 * (2) Format B: Over 8-1/2 x 11" up to 11 x 17" * * * (1) Black image...............................................................per impression................... * 134886 * 0.04400 $5,934.98 * $0.1600 $21,581.76 * 0.06000 $8,093.16 * (2) Color image................................................................per impression................... * 1954 * 0.55000 $1,074.70 * $0.60 $1,172.40 * 0.60000 $1,172.40 * (b) Tab Dividers: ** * (1) Black image...............................................................per impression................... * 10752 * 0.16500 $1,774.08 * $0.2500 $2,688.00 * 0.15000 $1,612.80 * (2) Color image................................................................per impression................... * 220 * 0.44000 $96.80 * $0.45 $99.00 * 0.45000 $99.00 *

 (c) Posters: ** * (1) Black image (18 x 24").................................................per poster......................... * 25 * 1.23750 $30.94 * $1.50 $37.50 * 1.14000 $28.50 * (2) Color image (18 x 24").................................................per poster.......................... * 50 * 17.94390 $897.20 * $9.00 $450.00 * 16.50000 $825.00 *

 (3) Black image (24 x 36").................................................per poster......................... * 25 * 2.47500 $61.88 * $3.00 $75.00 * 2.25000 $56.25 *

 (4) Color image (24 x 36").................................................per poster.......................... * 25 * 35.88780 $897.20 * $18.00 $450.00 * 33.00000 $825.00 *

 (d) Large format documents (over 11 x 17" up to 32 x 40")....per square foot................... * 270 * 0.41250 $111.38 * $0.38 $102.60 * 0.38000 $102.60 * (e) CD-R duplication (includes cost of CD-R and jewel case * * *

and insertion into jewel case).......................................per CD-R........................... * 1000 * 8.20880 $8,208.80 * $5.00 $5,000.00 * 7.49000 $7,490.00 *

III. PAPER: ** * (a) Plain Copier, Xerographic, Laser Printer, White (20 lb.) * * * (1) Format A (Up to 8-1/2 x 11").......................................per 100 leaves.................... * 11880 * No Charge $0.00 * $2.50 $29,700.00 * No Charge $0.00 *

 (2) Format B (Over 8-1/2 x 11" up to 11 x 17")..................per 100 leaves.................... * 498 * No Charge $0.00 * $3.00 $1,494.00 * No Charge $0.00 * (b) Plain Copier, Xerographic, Laser Printer, Colored (20 lb.) * * * (1) Format A (Up to 8-1/2 x 11").......................................per 100 leaves.................... * 280 * 2.75000 $770.00 * $3.00 $840.00 * 2.50000 $700.00 *

 (2) Format B (Over 8-1/2 x 11" up to 11 x 17")..................per 100 leaves.................... * 5 * 5.50000 $27.50 * $3.50 $17.50 * 5.00000 $25.00 *

 (c) Plain Copier, Xerographic, Laser Printer, White (24 lb.) * * * (1) Format A (Up to 8-1/2 x 11").......................................per 100 leaves.................... * 120 * 2.75000 $330.00 * $3.50 $420.00 * No Charge $0.00 *

 (2) Format B (Over 8-1/2 x 11" up to 11 x 17")..................per 100 leaves.................... * 5 * 5.50000 $27.50 * $4.00 $20.00 * No Charge $0.00 *

 (d) Plain Copier, Xerographic, Laser Printer, Colored (24 lb.) * * * * * (1) Format A (Up to 8-1/2 x 11").......................................per 100 leaves.................... * 160 * 2.75000 $440.00 * $4.00 $640.00 * 10.00000 $1,600.00 *

 (2) Format B (Over 8-1/2 x 11" up to 11 x 17")..................per 100 leaves.................... * 2 * 5.50000 $11.00 * $4.50 $9.00 * 20.00000 $40.00 *

 (e) Vellum-Finish Cover, White (65 lb.) * * * * *

 (1) Format A (Up to 8-1/2 x 11").......................................per 100 leaves.................... * 350 * 6.16000 $2,156.00 * $6.00 $2,100.00 * 8.00000 $2,800.00 *

 (2) Format B (Over 8-1/2 x 11" up to 11 x 17")..................per 100 leaves.................... * 1 * 12.32000 $12.32 * $8.00 $8.00 * 16.00000 $16.00 *

 (f) Vellum-Finish Cover, Colored (65 lb.) * * * * *

 (1) Format A (Up to 8-1/2 x 11").......................................per 100 leaves.................... * 7 * 6.16000 $43.12 * $6.50 $45.50 * 8.00000 $56.00 *

 (2) Format B (Over 8-1/2 x 11" up to 11 x 17")..................per 100 leaves.................... * 1 * 12.32000 $12.32 * $8.50 $8.50 * 16.00000 $16.00 * (g) 25% Cotton Bond, White (20 lb.) * * * * * (1) Format A (Up to 8-1/2 x 11").......................................per 100 leaves.................... * 5 * 8.36000 $41.80 * $12.00 $60.00 * 10.00000 $50.00 * (2) Format B (Over 8-1/2 x 11" up to 11 x 17")..................per 100 leaves.................... * xxxx * xxxx $0.00 * xxxx * xxxx $0.00 * (h) No. 1 Offset Book, Smooth Finish, Colored (60 lb) * * * * * (1) Format A (Up to 8-1/2 x 11").......................................per 100 leaves.................... * 10 * 2.75000 $27.50 * $9.00 $90.00 * 8.00000 $80.00 * (2) Format B (Over 8-1/2 x 11" up to 11 x 17")..................per 100 leaves.................... * 10 * 5.50000 $55.00 * $14.00 $140.00 * 16.00000 $160.00 *

 (i) Cover, Smooth Finish, Colored (65 lb) * * * * * (1) Format A (Up to 8-1/2 x 11").......................................per 100 leaves.................... * 6 * 6.16000 $36.96 * $8.00 $48.00 * 8.00000 $48.00 *

 (2) Format B (Over 8-1/2 x 11" up to 11 x 17")..................per 100 leaves.................... * 1 * 12.32000 $12.32 * $10.00 $10.00 * 16.00000 $16.00 * (j) Tab Dividers: 90 lb Index, White * 60 * No Charge $0.00 * $0.25 $15.00 * 8.00000 $0.00 *

 (k) Tab Dividers: 90 lb Index, Colored * 50 * 22.66000 $1,133.00 * $0.40 $20.00 * 8.00000 $400.00 *

IV. ADDITIONAL OPERATIONS: * * * * *

 (a) Side stitch (one or two wire stitches)............................per 100 stitches................... * 5 * 1.10000 $5.50 * $2.00 $10.00 * 1.00000 $5.00 *

 (b) Saddle-stitch with two wire stitches.............................per 100 pamphlets............... * 44 * 20.63000 $907.72 * $12.00 $528.00 * 2.00000 $88.00 *

 (c) Thermal adhesive tape bind (includes cost of tape).........per 100 pamphlets............... * 73 * 132.00000 $9,636.00 * $125.00 $9,125.00 * 125.00000 $9,125.00 *

 (d) Folding (single- or double-fold)....................................per 100 leaves..................... * 65 * 2.48000 $161.20 * $2.70 $175.50 * 2.70000 $175.50 * (e) Drilling....................................................................per 100 leaves..................... * 2967 * 0.83000 $2,462.61 * $1.50 $4,450.50 * 1.00000 $2,967.00 * (f) Comb bind (includes cost of comb)................................per 100 pamphlets............... * 10 * 132.00000 $1,320.00 * $225.00 $2,250.00 * 150.00000 $1,500.00 * (g) Coil bind (includes cost of coil).....................................per 100 pamphlets............... * 37 * 132.00000 $4,884.00 * $225.00 $8,325.00 * 150.00000 $5,550.00 * (h) Lamination...............................................................per square foot................... * 7 * 0.82500 $5.78 * $0.75 $5.25 * 0.75000 $5.25 *

 (i) Trimming (cut to size)................................................per 100 leaves.................... * 21 * 1.22930 $25.82 * $0.50 $10.50 * 0.50000 $10.50 *

V. AUTHOR'S ALTERATIONS: * * * * *

 (a) Author's alterations....................................................per line............................. * 36 * 5.76680 $207.60 * $6.50 $234.00 * 4.50000 $162.00 *

** *

Percentage surcharge for work ordered by the department requiring service * * *beyond the times stated in these specifications....................................................... * * 10.00000% $0.00 * 0% $0.00 * 15.00000% $0.00 *

* * $0.00 * $0.00 * $0.00 *

CONTRACTOR TOTALS * * $77,122.57 * $218,813.21 * $89,210.60 *

DISCOUNT * * 0.00000% $0.00 * 0.00% $0.00 * 0.00000% $0.00 *

DISCOUNTED TOTALS * * $77,122.57 * $218,813.21 * $89,210.60 *

FEDEX OFFICE

Little Rock, AR

Southern Reprographics

Little Rock, AR

Previous Contractor -Fed Ex Office

Little Rock, AR

Page 1 of 1
Program 1745-S (12/14) Page 1 of 27 

Specifications by: RNT 

Reviewed by: KJC 

U.S. GOVERNMENT PRINTING OFFICE 

Dallas, Texas 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Duplicating/Copying 

as requisitioned from the U.S. Government Printing, Office (GPO) by the 

Arkansas Army National Guard 

Single Award 

CONTRACT TERM: The term of this contract is for the period beginning Date of Award and ending January 

31, 2016, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

"Option to Extend the Contract Term" clause in this contract. 

This procurement is being solicited as a small purchase request for quotation (RFQ). The sealed bidding 

terminology used throughout these specifications is synonymous with their negotiated procurement counterparts 

unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1). 

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Dallas, Texas time on January 6 2015. 

BIDDERS, PLEASE NOTE: Changes are scattered throughout. All bidders are cautioned to familiarize 

themselves with all provisions of these specifications before bidding. Special attention is directed to the 

removal of the on-site requirement, as a major change to the contract.

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the manufacture of 

the products ordered under this contract must be located within 75 miles, Little Rock, AR. 

Questions concerning this contract should be directed to Rachel Trussell at (214) 767- 0451, ext. 4. (No collect 

calls.) 

Bids may be submitted via fax machine. The GPO fax number is 214-767-0456. (See Contract Terms, Pub 

310.2 (Rev. 6-01), Solicitation Provisions, 6. Facsimile Bids). 

To submit a bid, contractors must execute and submit the 'Schedule of Prices' (pages XX through XX) included 

within, and GPO Form 910, included within. 
Duplicating/Copying Operations Page 2 of 27 

1745-S (DoA) 

SECTION 1. — GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through 

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 

2002)). A copy of these publications, as well as other supplemental GPO contract documents, can be obtained 

at: http://www.gpo.gov/vendors/gaocab.htm 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced 

with the June 2008 clause found at http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 

clause also cancels and supersedes any other disputes language currently included in existing contractual 

actions. 

DOING BUSINESS WITH THE GPO: Contractors wishing to do business with the GPO are referred to the 

GPO web site ( http://www.gpo.gov/vendors/index.htm ) where one can register as a GPO contractor using the 

‘GPO Contractor Connection’ link in accordance with the furnished instructions on that page. 

NOTE: Prospective as well as existing GPO contractors are to note that, as of 1/1/08, all contractor s seeking 

to do business with the GPO must first complete and thereafter maintain the accuracy of its GPO Contractor 

Connection registration with the following mandatory taxpayer information boxes: “EIN/TIN #” (Employer 

Identification Number or Taxpayer Identification Number); “Subject to Backup Withholding” (See Form W-9, 

Request for Taxpayer Identification Number and Certification); and, “Current W-9 Request” (See Form W-9). 

The GPO will withhold payment of any invoices for work completed by any contractor who fails to provide 

these tax data in GPO Contractor Connection. Such invoices will be declared ineligible for payment until all 

requirements for payment, including providing these tax data in GPO Contractor Connection, have been 

satisfied. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes - Level IV. 

(b) Finishing (item related) Attributes - Level IV. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity Camera Copy 

P8. Halftone Match (Single and Double Impressions) Camera Copy 
Duplicating/Copying Operations Page 3 of 27 

1745-S (DoA) 

SUBCONTRACTING: The predominate production function is duplicating/copying and may not be 

subcontracted. 

DUPLICATING/COPYING DEFINITION: For the purpose of this contract, duplicating/copying shall be 

defined as duplicating equipment employing the lithographic process and automatic copy-processing or copierduplicating machines employing electrostatic, laser, thermal, or other copying processes. 

The copying method(s) used must be of good quality and must not contain background tone and must be equal 

or better than a duplicating process such as direct image duplicating. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's 

facility to review evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract. 

POSTAWARD CONFERENCE: The total requirements of the job as indicated in these specifications will be 

reviewed by Government representatives with the contractor's representative immediately after award. This 

conference may take place at the agency’s location at Camp Robinson, AR. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor before expiration of the 

current contract term. If the Government exercises this option, the extended contract shall be considered to 

include this clause, except, the total duration of the contract may not exceed three years as a result of, and 

including, any extension(s) added under this clause. Further extension may be negotiated under the “Extension 

of Contract Term” clause. See also “Economic Price Adjustment” for periodic pricing revision. 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

PAYMENT: Contractors are required to submit all vouchers through the FAX Gateway. Each invoice 

submitted to GPO for payment must be for only one print order and it must contain a copy of the print order and 

proof of delivery. If a delivery receipt contains proof of delivery for more that one print order, the receipt must 

be duplicated and a copy submitted with each invoice. 

To get instructions, go to: http://www.gpo.gov/vendors/payment.htm 

Note: The contractor shall itemize each billing voucher in accordance with the contract ‘Schedule of Prices.’ 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award to January 31, 2016 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or 

otherwise furnished to the contractor in conformance with the schedule. 
Duplicating/Copying Operations Page 4 of 27 

1745-S (DoA) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be, otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

"estimated", it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in accordance with 

the provisions of this clause, provided that in no event will any pricing adjustment be made that would exceed 

the maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment for 

orders placed during the first period below. Pricing will thereafter be eligible for adjustment during the second 

and any succeeding period(s). For each performance period after the first, a percentage figure will be calculated 

as described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if 

paper prices are subject to adjustment by separate clause herein. 

For the purpose of this clause, the contract shall be divided into successive periods. The first period shall 

extend from Date of Award to January 31, 2016. The second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Price adjustments in accordance with this clause will be based on the changes in the seasonally adjusted 

"Consumer Price Index For All Urban Consumers - Commodities Less Food” published monthly in the CPI 

Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The Economic price adjustment will be the percentage difference between the Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from 

the 12-month interval ending three months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending October 
Duplicating/Copying Operations Page 5 of 27 

1745-S (DoA) 

31, 2014, called the base index. The percentage change (plus or minus) of the variable index from the base 

index will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is 

adjusted. 

NOTIFICATION: The contractor will be notified a minimum of 30 days before the end of the current contract 

annual period of availability or non-availability of funds for subsequent periods. Cancellation is effected if (i) 

the Contracting Officer notifies the contractor that funds are not available for the next year, or (ii) the 

Contracting Officer fails to notify the contractor that funds are available for the next year. 
Duplicating/Copying Operations Page 6 of 27 

1745-S (DoA) 

SECTION 2. – SPECIFICATIONS 

SCOPE: The specifications cover the production of various printed products (forms, books, pamphlets, etc), 

requiring such operations as duplication of black and color documents, binding, packing, and delivery. 

TITLE: Duplicating/Copying Operations. 

FREQUENCY OF ORDERS: 

Duplicating/Copying: Average 11 orders* per month 

 *Orders may include multiple jobs on each order 

CD-R duplicating and labeling: Approximately 1 order per month. 

NUMBER OF IMPRESSIONS: 

Black image impressions: Approximately 114,490 impressions per month. 

Color image impressions: Approximately 1,630 impressions per month. 

QUANTITY: Approximately 1 to 50,000 impressions per job: 

 

Average black impressions per job: 656 

Average color impressions per job: 969 

TRIM SIZE: 

Flat Sheets, Text, and Covers: 

Format "A": Up to and including 8-1/2 x 11". 

Format "B": Over 8-1/2 x 11" up to and including 11 x 17". 

Tabbed Dividers: 9 x 11" including 1/2" tab. 

 Posters: 18 x 24” or 24 x 36”. 

 Large Format Reproduction: Over 11 x 17” up to 32 x 40”. 

GOVERNMENT TO FURNISH: One- or two-sided camera ready copy, line art and photoprints to be 

reproduced at various focuses. Copy may be transmitted electronically via e-mail or contractor’s ftp (if 

available), or on CD-R. 

Books, bound periodicals, loose journals and other documents. 

Arkansas Army National Guard order forms. Collation guides. Print Estimate Requests. Print Orders. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish", necessary to produce the product(s) and provide the services in accordance with these specifications. 

NOTE: The agency will request a Print Estimate for individual jobs and bundle jobs as a single print 
Duplicating/Copying Operations Page 7 of 27 

1745-S (DoA) 

order. The cost of each print estimate MUST include the delivery and/or courier charge. 

Identification markings, such as register marks, ring folios, rubber-stamped jacket numbers, commercial 

identification marks of any kind, etc., except form number and revision date carried on copy or film, must not 

print on the finished product. 

PREPRESS: 

The contractor may be required to cut and paste into position text, photoprints and line illustrations. 

The contractor may have to perform color editing, color creation, reductions and enlargements. 

The contractor may be required to scan originals to create electronic files. 

ELECTRONIC STORAGE: The contractor will maintain an electronic archive of all frequently required 

documents as directed by the department. Upon expiration/termination of this contract, and if the contractor is 

not again the successful bidder, the contractor will provide copies of all electronically stored documents to the 

department. 

PROOFS: The contractor will be required to provide proofs/prior-to-production samples as directed by the 

department. 

STOCK/PAPER: The specifications of all stock furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" 

dated March, 2012, and any subsequent amendments thereto. 

All paper used in each copy must be of a uniform shade. 

Plain Copier, Xerographic, Laser Printer, White, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP 

Code O63. 

Plain Copier, Xerographic, Laser Printer, Colored, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP 

Code O63. 

Plain Copier, Xerographic, Laser Printer. White, basis weight: 24 lbs. per 500 sheets, 17 x 22", equal to JCP 

Code O63. 

Plain Copier, Xerographic, Laser Printer, Colored, basis weight: 24 lbs. per 500 sheets, 17 x 22", equal to JCP 

Code O63. 

Index, White, basis weight: 90 lbs. per 500 sheets. 25-1/2 x 30-1/2", equal to JCP Code K10. 

Index, Colored, basis weight: 90 lbs. per 500 sheets, 25-1/2 x 30-1/2", equal to JCP Code K10. 

Vellum-Finish Cover, White, basis weight: 65 lbs. per 500 sheets, 20 x 26", equal to JCP Code L20. 

Vellum-Finish Cover, Colored, basis weight: 65 lbs. per 500 sheets, 20 x 26", equal to JCP Code L20. 

25% Cotton Bond, White, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code G45. 
Duplicating/Copying Operations Page 8 of 27 

1745-S (DoA) 

No. 1 Offset Book, Smooth Finish, basis weight: 60 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A61 with 

the exception of the colors available. Available colors must be equal to Wausau Astrobrights. 

Smooth-Finish Cover, basis weight: 65 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L21 with the exception 

of the color available. Available colors must be equal to Wausau Astrobrights. 

DUPLICATING/COPYING: 

Color duplicating/copying and black duplicating/copying from both paper and electronic originals will be 

required. 

Flat sheets, text and covers will reproduce face only or face and back in color or black only. 

Tabs will reproduce face only in color or black only. 

Posters will reproduce face only in color or black only. 

Large format reproduction will be face only in black only. 

Formats for submission of electronic originals include, but are not limited to, the following: Microsoft Word, 

Microsoft Excel, Microsoft PowerPoint, Adobe InDesign, Adobe PhotoShop, Adobe Illustrator, and other 

similar software. 

All high-volume work will be done using equipment with a minimum of 600 dots per inch copy quality. 

Duplicating/copying of bound books, books, bound periodicals, loose journals and similar documents will be 

required. Bound materials shall be reproduced on a copier suitable for handling bound documents. Bound 

documents must be protected from damage of the spine during duplication/copying. Duplication/copying must 

clearly reproduce the entire page without distortion. 

MARGINS: Maintain margins as indicated on copy. 

BINDING: Bind as indicated on the work/print order. 

Looseleaf: Side-wire stitch in one or two places and trim four sides. The work/print order will specify. 

Saddle-stitched: Saddle-wire stitch in two places and trim three sides. 

Bind with thermal adhesive tape. Tape bind must cover the entire binding edge. The adhesive used must hold 

publication together under normal handling and usage. 

Machine or hand fold as indicated on the work/print order. 

Drill three 1⁄4” holes, 4-1/4" center to center, center of holes approximately 3/8" from the left edge; or as 

specified on the work/print order. 

Comb bind with a suitable size comb. 

Coil bind with a suitable size coil. 
Duplicating/Copying Operations Page 9 of 27 

1745-S (DoA) 

Laminate both sides of a flat sheet with 1-2 mil clear laminating film. Lamination must be evenly applied with 

no trapped foreign particles or air bubbles. Trim flush. 

Dividers: Tabs will extend 1/2" beyond text at outside. Insert into text in proper positions and drill or stitch like 

text. 

PACKING: Most orders will not require packing. When required, pack suitable. 

DISTRIBUTION: Deliver f.o.b. destination to multiple locations throughout Arkansas, including military 

armories and installations. 

NOTE: Delivery will be at military installations and/or armories. All delivery vehicles must check in at the gate 

entry and are subject to search. Delivery drivers must have valid United States issued ID to enter these 

installations/armories. 

NOTE: The agency will request a Print Estimate for individual orders before any print orders are 

placed. Agency will bundle orders as a single print order. The cost of each print estimate MUST include 

the delivery charge. Anticipated delivery will be overnight or 2nd Day. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual work/print order. 

Complete production must be made as follows: 

(a) Regular duplicating/copying (both color and black only) orders must be completed within 5 

workdays (including delivery time). 

(b) Rush duplicating/copying orders must be completed within 24 or 48 hours (approximately 15% of 

workload). 

(e) Proofs, when required, must be completed within 8 hours. 

The required due dates and times as annotated on the work/print order shall be met by the contractor or 

negotiated with the customer with the intent of meeting delivery schedules no less than 95% of the time with a 

less than 1% rejection rate. 

The contractor may be required to make multiple changes, modifications, revisions and/or author's alterations to 

work in progress up to the time of delivery. A schedule extension may be negotiated between the department 

and the contractor for the production time required to make the changes. 

REQUEST HANDLING: 

The Government will issue daily PRINT REQUESTS on a standardized Arkansas Army National Guard form 

indicating the schedule, originals and required copies. This form will be available through hard copy or 

electronic means. In the event that the orders placed on the print order DO NOT conform with the orders for 

with print estimates were given, immediately notify the agency of any changes to the print estimate. 
Duplicating/Copying Operations Page 10 of 27 

1745-S (DoA) 

The contractor must maintain an information system to identify and receive requests, record the requestor's 

name, the requestor's account, the requirements of the request, time in and time out. The information system 

must be capable of order querying and be able to and store data on each request for a minimum of 1 year. Some 

of these requests will be referenced for subsequent reorder. 

The contractor must have the capability of providing an estimated cost to the customer within the same day of 

receipt of the order, and the estimate shall include the cost of delivery. 

The contractor will return a copy (paper or electronic) of all order forms to a designated departmental 

representative by 10:00 a.m. of the workday following completion. Each order form must have a billing 

statement attached broken down by Schedule of Prices to include a grand total. 

A designated departmental representative will issue weekly PRINT ORDERS (GPO Form 2511) to the 

contractor. The print order will indicate the total number of orders, the total number of copies ordered and the 

total amount that the contractor will bill to GPO for that week. The contractor will attach a copy of all orders to 

the Print Order for billing purposes. 

Any disputes as to the amount that the contractor will submit to GPO for billing must be addressed within 48 

hours with a designated departmental representative. In the event that a settlement cannot be reached, all billing 

information will be submitted to the GPO Contracting Officer for a final decision. 

Any contractor billing for overtime and special papers/materials will be supported by documentation as to 

customer job number listing and purchase order/receipt for special papers/materials. 

The contractor will provide a monthly invoice, as an Excel spreadsheet, and detailed activity report to a 

designated departmental representative in a format to be agreed upon by all parties of this contract. The data 

collected must meet the data requirements of JCP Forms 1 through 7 for Commercial Print Plant Reporting. 

PERFORMANCE STANDARDS: 

Unless otherwise directed, copies shall represent the original as closely as possible with reference to position of 

the data on the page, fidelity to the original, quality of print, size of print, fidelity to the original color, page 

order, and so forth. Smudged, off-center, bent, spindled or out-of-order copies shall not satisfy the intent of this 

contract and the intended definition of professional and generally accepted commercial standards. Copies shall 

be free of background tone. 

The contractor shall perform thorough quality checks upon completion of each order. Checks shall include, but 

not be limited to, quality and verification of all work performed as requested by the customer. 

When a product does not conform to the standard, work will be immediately reprinted at contractor's expense. 

Any rejected orders reprinted by the contractor that are in dispute will be handled as follows: The originals, 

random copies from the production run and a written statement as to the facts will be presented to the 

designated departmental representative by the contractor. The designated departmental representative will 

attempt to resolve the dispute in accordance with the specifications. If a settlement cannot be reached, the 

designated departmental representative will submit to the GPO all originals, random copies from the production 

run and the written statement as to the facts submitted by the contractor and a GPO Form 1815. The GPO 

Contracting Officer will make the final decision. 

The contractor will not knowingly reproduce copyrighted material unless the customer has written permission to 
Duplicating/Copying Operations Page 11 of 27 

1745-S (DoA) 

reproduce copyrighted material. Without proper authorization, the contractor will be responsible to defend and 

pay for any resultant legal actions. 

The contractor shall implement a system to provide performance standards to the department upon request. 

Performance standards shall cover, but not be limited to, customer satisfaction, quality control, contractor error 

rates and jobs needing to be rerun, turnaround time, number and percentage of jobs completed on schedule per 

customer request and number and percentage of jobs missing schedule. The contractor will meet with a 

designated departmental representative quarterly to review performance metrics and discuss performance 

variance, potential problems and resolutions of problems, activity status, cost reporting and variance and 

proposed system improvements, if any. 

The contractor must conduct a customer satisfaction survey quarterly, compile the results and submit a report to 

a designated departmental representative. 

HANDLING OF SENSITIVE BUT UNCLASSIFIED (SBU) and/or PERSONALLY IDENTIFIABLE 

INFORMATION (PII) DATA: 

SECURITY WARNING: It is the contractor’s responsibility to properly safeguard personally identifiable 

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any 

loss of personally identifiable information. PII is “information which can be used to distinguish or trace an 

individual’s identity, such as their name, social security number, biometric records, etc., alone, or when 

combined with other personal or identifying information which is linked or linkable to a specific individual, 

such as date and place of birth, mother’s maiden name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific 

examples of PII include, but are not limited to: 

a. Personal identification number, such as passport number, driver’s license number, taxpayer identification 

number, or financial account or credit card number; 

b. Address information, such as street address or personal email address; 

c. Personal characteristics, including photographic image (especially of face or other distinguishing 

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice 

signature, facial geometry). 

SECURITY CONTROL PLAN: The contractor shall maintain in operation, an effective security system 

where items by these specifications are manufactured and/or stored (awaiting distribution or disposal) to assure 

against theft and/or the product ordered falling into unauthorized hands. 

Contractor is cautioned that no Government provided information shall be used for nongovernment business. 

Specifically, no Government information shall be used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during the term of the contract. 

The plan shall contain at a minimum: 

(1) How Government files (data) will be secured to prevent disclosure to a third party prior to and after 

termination of contract; 

(2) Explain how all accountable materials will be handled throughout all phases of production 

(3) How the disposal of waste materials will be handled; 

(4) How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract 

shall be adhered to by the contractor and/or subcontractor(s). 
Duplicating/Copying Operations Page 12 of 27 

1745-S (DoA) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce orders for 12 months under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered during, a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

I. (a) 120 

 (b) 120 

 (c) 12 

(1) (2) 

II. (a)(1) 1,202,998 134,886 

 (a)(2) 17,593 1,954 

 (b)(1) 10,752 

 (b)(2) 220 

 (c)(1) 25 

 (c)(2) 50 

 (d)(3) 25 

 (d)(4) 25 

 (e) 270 

 (f) 1,000 

 (1) (2) 

III. (a) 11,880 498 

 (b) 280 5 

 (c) 120 5 

 (d) 160 2 

 (e) 350 1 

 (f) 7 1 

 (g) 5 XXX 

 (h) 10 10 

 (i) 6 1 

 (j) 60 

 (k) 50 

IV. (a) 5 

 (b) 44 

 (c) 73 

 (d) 65 

 (e) 2967 

 (f) 10 

(g) 37 

 (h) 7 

 (i) 21 

V. (a) 36 
Duplicating/Copying Operations Page 13 of 27 

1745-S (DoA) 

SECTION 4. — SCHEDULE OF PRICES 

Offers are to be f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with 

these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The GPO Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Cost of all required paper must be charged under item III. 

Rates under the Schedule of Prices will be calculated to include all costs to perform the total requirements of 

this specification including, but not limited to, equipment, labor and benefits, supplies. administration of digital 

electronic duplicating (to include working with customers to load print drivers and train on submitting jobs 

electronically), troubleshooting corrupted files, working with software applications to convert native files, 

analyzing customer requirements for successful digital duplicating, providing and maintaining electronic 

storage of documents frequently printed, customer interface, and any other administrative costs. There will be 

no additional costs allowed outside of the rates submitted in this "Schedule of Prices". 

I. PREPRESS 

An illustration charge will be allowed for an element that is not furnished in position on the Government 

furnished material. The price offered should include the cost of all materials and operations required to produce 

the illustration in its final form as an integral part of the basic trim-/page-size unit. 

(a) Cut and paste illustrations..................................per illustration...................$__________ 

(b) Scanning illustration into electronic format.............per illustration....................$__________ 

(c) System Timework...........................................per hour...........................$__________ 

Electronic prepress operations which cannot be properly classified under any other item shall be charged as 

"System Timework". Any charge made under "System Timework" must be supported by a statement outlining 

in detail the operation for which payment is claimed. In case of dispute, the Contracting Officer reserves the 

right to be the final judge as to the operations and/or number of hours chargeable under item (c). 
Duplicating/Copying Operations Page 14 of 27 

1745-S (DoA) 

II. DUPLICATING/COPYING: 

Format A Format B 

Up to 8-1/2 x 11” Over 8-1/2 x 11” 

 up to 11 x 17” 

 (1) (2) 

(a) Impressions (Flat Sheet, Text, Covers): 

(1) Black Image........................per impression..........$__________ $__________ 

(2) Color image........................per impression..........$__________ $__________ 

(b) Tabbed Dividers (includes the cost of inserting throughout text): 

(1) Black Image..............................................................per tab.........$__________ 

(2) Color Image..............................................................per tab.........$__________ 

 (c) Posters: 

(1) Black Image (18 x 24”).........................................per poster............$__________ 

(2) Color Image (18 x 24”).........................................per poster............$__________ 

(3) Black Image (24 x 36”).........................................per poster............$__________ 

(4) Color Image (24 x 36”).........................................per poster............$__________ 

 (d) Large format documents (over 11 x 17” up to 32 x 40”) ..........per square foot.......$__________ 

 (e) CD-R duplication (includes the cost of the CD-R 

 and jewel case and insertion into the jewel case)...per CD-R............................$__________ 

 __________ 

 Initials 
Duplicating/Copying Operations Page 15 of 27 

1745-S (DoA) 

III. PAPER: 

Payment of all paper supplied by the contractor under the terms of these specifications, as ordered on the 

individual print orders, will be based on the net number of leaves furnished for the product(s) ordered in the 

applicable trim-size group. The cost of any paper required for makeready or running spoilage must be included 

in the prices quoted. 

Computation of the net number of leaves will be based on the following: 

Flat Sheet, Text – Each page-size leaf. 

Cover – Two page-size leaves will be allowed for each complete cover. 

Dividers (trim size 9-1/2 x 11") 

Posters and Large Format Reproduction – Computation of net number of leaves will be based on an 8-1/2 x 11” 

leaf with any fractional remainder being counted as a whole unit. 

 Per 100 Leaves 

Format A Format B 

Up to 8-1/2 x 11” Over 8-1/2 x 11” 

 up to 11 x 17” 

 (1) (2) 

(a) Plain Copier, Xerographic, Laser Printer, White (20 lb.)......$__________ $__________ 

(b) Plain Copier, Xerographic. Laser Printer, Colored (20 lb.).....$__________ $__________ 

(c) Plain Copier, Xerographic, Laser Printer, White (24 lb.)......$__________ $__________ 

(d) Plain Copier, Xerographic, Laser Printer, Colored (24 lb.)....$__________ $__________ 

(e) Vellum-Finish Cover, White (65 lb.)..............................$__________ $__________ 

(f) Vellum-Finish Cover, Colored (65 lb.)...........................$__________ $__________ 

 (g) 25% Cotton Bond, White (20 lb.)..................................$__________ XXXXXXXX 

 (h) No.1 Offset Book, Smooth Finish, Colored (60 lb.).............$__________ $__________ 

 (i) Cover, Smooth Finish, Colored (65 lb.)...........................$__________ $__________ 

Tab Dividers: (9 x 11” including 1⁄2” tabs) 

(j) Index, White (90 lb.).................................................$__________ $__________ 

(k) Index, Colored (90 lb.)..............................................$__________ $__________ 

 __________ 

 Initials 
Duplicating/Copying Operations Page 16 of 27 

1745-S (DoA) 

IV. ADDITIONAL OPERATIONS 

(a) Side-stitch (one or two wire stitches)............................per 100 stitches...........$__________ 

(b) Saddle-stitch with two wire stitches.............................per 100 pamphlets.........$__________ 

(c) Thermal adhesive tape bind (includes cost of tape)............per 100 pamphlets.........$__________ 

(d) Folding (single- or double-fold).................................per 100 leaves..............$__________ 

 (e) Drilling...............................................................per 100 leaves..............$__________ 

(f) Comb bind (includes cost of comb)..............................per 100 pamphlets.........$__________ 

 (g) Coil bind (includes cost of coil).................................per 100 pamphlets.........$__________ 

 (h) Lamination..........................................................per square foot.............$__________ 

(i) Trimming (cut to size).............................................per 100 leaves...............$__________ 

V. AUTHOR'S ALTERATIONS: 

A charge will be allowed for each minor revision not performed by the Government. The price offered should 

include the cost of all materials and operations required to produce the revision in its final form as an integral 

part of the basic-trim/page-size unit. 

(a) Authors alteration...................................................per line.....................$__________ 

Percentage surcharge for work ordered by the department requiring services beyond the times stated in these 

specifications....................................................................................................__________ 

 

INSTRUCTIONS FOR BID SUBNIISSION: Fill out "Section 4.- Schedule of Prices." initialing or signing each 

page in the space(s) provided. Submit two copies (original and one exact duplicate) of the "Schedule of Prices" 

with two parts (1 and 2) or copies of the GPO Form 910. "Bid" form. Do not enter hid prices on GPO Form 

910; prices entered in the "Schedule of Prices" will prevail. 

Bidder____________________________________________________________________________________ 

_________________________________________________________________________________________ 

(City - State) 

By_______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

_________________________________________________________________________________________ 

(Person to be contacted) (Telephone Number) 
Duplicating/Copying Operations Page 17 of 27 

1745-S (DoA)