Program No 2710-S Term 07/01/18 To 06/30/19

TITLE: Fires Bulletin

ITEM NO. DESCRIPTION

BASIS OF 

AWARD UNIT COST UNIT COST UNIT COST UNIT COST

I. COMPLETE PRODUCT

(a) Fires Bulletin...............................................per page..................

1 Makeready and/or setup 456 $45.00 $20,520.00 $43.71 $19,931.76 $45.00 $20,520.00 $35.00 $15,960.00

2 Running per 1,000 copies 912 $13.00 $11,856.00 $14.09 $12,850.08 $20.40 $18,604.80 $12.15 $11,080.80

II. PACKING

(a) Single or multiple copies in Kraft envelopes

up to 3 copies..............................................each envelope........ 1080 $0.45 $486.00 $0.50 $540.00 $0.85 $918.00 $0.60 $648.00

(b) Over 3 copies, up to 12 lbs. in cushioned envelopes..

Maximum gross weight 14 lbs.................each envelope........ 1410 $0.85 $1,198.50 $0.75 $1,057.50 $1.50 $2,115.00 $1.50 $2,115.00

(c) Quantities over 12 lbs. up to 36 lbs. in shipping containers

Maximum gross weight 40 lbs.................each container........ 120 $2.50 $300.00 $1.00 $120.00 $2.00 $240.00 $4.00 $480.00

CONTRACTOR TOTALS $34,360.50 $34,499.34 $42,397.80 $30,283.80

DISCOUNT 5.00% $1,718.03 3.00% $1,034.98 2.00% $847.96 1.00% $302.84

DISCOUNTED TOTALS $32,642.47 $33,464.36 $41,549.84 $29,980.96

*AWARDED*

MCDONALD & EUDY PRINTERS, INC.

Temple Hills, MD

DOYLE PRINTING & OFFSET CO.

Hyattsville, MD

GATEWAY PRESS, INC.

Louisville, KY

GRAY GRAPHICS

Capitol Heights, MD
Program 2710-S (06/19) Page 1 of 14 

Specifications by: RT 

Reviewed by: Agency 

U.S. GOVERNMENT PUBLISHING OFFICE 

Dallas, Texas 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Fires Bulletin 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Army, Training and Doctrine Command (TRADOC), 

Fort Sill Public Affairs Office (PAO), Fires Center of Excellence 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning July 1, 2018 and ending June 30, 

2019, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be publicly opened at 10:00 a.m., prevailing Dallas, TX time, on June 13, 2018. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Customer Services, Dallas Regional Office, Agency Procurement Services, 1100 Commerce Street, 

Suite 731, Dallas, TX 75242. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO, Fax No. (214) 767-4101. The program number and bid opening date must be specified 

with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as 

revised June 2001. The contractor is to follow the instructions in the Bid Submission/Opening area. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read 

this publication as the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of revisions. 

BIDDERS, PLEASE NOTE: This is a new term contract. There is no abstract available.

For information of a technical nature, call Denise Przbylowicz, 214-767-0451, Ext. 7 or email dprzbylowicz@gpo.gov.
Fires Bulletin Page 2 of 14 

2710-S (06/19) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

All GPO publications referenced in these specifications are available on the internet via the GPO website, 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III. 

(b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O. K. Proofs/Average Type Dimension/Electronic Media 

 

P-10. Process Color Match O.K. Proofs/Electronic Media 

 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from July 1, 2018 to June 30, 2019 and the second and any succeeding period(s) will extend for 12 months 

from the end of the last preceding period, except that the length of the final period may vary. The first day of the 

second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 
Fires Bulletin Page 3 of 14 

2710-S (06/19) 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2018, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase 

or decrease against the total price of the invoice less reimbursable postage or transportation costs and separately 

adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the right 

to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

via teleconference, immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from July 1, 2018 through June 30, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 
Fires Bulletin Page 4 of 14 

2710-S (06/19) 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
Fires Bulletin Page 5 of 14 

2710-S (06/19) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of a separate cover, saddle-stitched, newsletter requiring such 

operations as electronic pre-press, proofs, four color process printing, gloss aqueous coating, binding, packing, and 

mailing. 

TITLE: Fires Bulletin

FREQUENCY OF ORDERS: Approximately six (6) orders per year. 

QUANTITY: Approximately 2,000 copies per order. 

NUMBER OF PAGES: Approximately 72 pages plus cover per order. 

TRIM SIZE: 8-1/2 x 11”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: Mac OS – High Sierra 

 Storage Media: Digital File Transfer Protocol (FTP) and/or Army AMRDEC Safe Access File Exchange (SAFE) 

 Software: Adobe InDesign, Illustrator, Photoshop; Adobe Acrobat; Autodesk Sketch. Files will be furnished 

in native application and portable document (PDF) format, Microsoft Excel (for distribution list). 

All platform system and software upgrades (for specified applications) which may occur during 

the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished. Typical fonts used are: Helvetica Neue - Bold, Italic, 

Mergenthaler, Palatino Linotype - Regular, Italic 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately after 

completion of the contract. 

 Additional 

Information: All graphics and illustrations will be furnished in place within electronic files. 

 CMYK will be used for color identification 

All necessary GPO forms can be downloaded from https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards

After award, the contractor must provide the Department with the contractor’s FTP site address, a user name and a 

password, if required. The Department will send the contractor the GPO Form 2511 via facsimile or email the same 

day that the electronic files are sent to the contractor via FTP or AMRDEC Safe Access File Exchange (SAFE), at 

Government’s option. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 
Fires Bulletin Page 6 of 14 

2710-S (06/19) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required production image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to Rick Pappe, 

(580) 442-5121 within 24 hours of receipt of the Government furnished material. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files which may include 

color corrections to digital furnished images. It is anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

PROOFS: 

As indicated on the print order, two (2) sets of digital one-piece composite laminated halftone proofs on the actual 

production stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution 

of 2400 x 2400 dpi. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color 

of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of 

minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for 

process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs must show dot 

structure. 

In lieu of digital one-piece laminated halftone proofs, at contractor’s option, two (2) sets of inkjet proofs that are G7 

profiled and use pigment-based inks may be submitted. A proofing RIP that provides an option for high quality color 

matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance 

to ISO 12647-7 standard for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output must 

be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following 

color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 (2009 or later). 

 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

Plus – As indicated on the print order, two (2) sets of digital color content proofs. Direct to plate must be used to 

produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed and folded to the finished size of the product. 

Or, at contractor’s option, if digitally printed, Digital One-Off Proofs: 

As indicated on the print order, two (2) sets of digital color one-off proofs created using the same output device/RIP 

that will be used to produce the final printed product on the actual production stock. Proofs shall be collated with all 

elements in proper position (not pasted up), imaged face and back, trimmed, folded and bound to the finished 

size/format of the product, as applicable. Proof will be used for color match on the press during the production run. 

NOTE: One set of proofs will be returned to the contractor, at contractor’s expense. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 
Fires Bulletin Page 7 of 14 

2710-S (06/19) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All text paper used in each copy must be of a uniform shade. 

TEXT: White Coated Text, Gloss-Finish basis weight: 70 lbs per 500 sheets, 25 x 38", equal to JCP Code A180. 

COVER: White No. 1 Coated Cover, Gloss-Finish, basis weight: 60 lbs per 500 sheets, 20 x 26", equal to JCP Code 

L10. 

PRINTING: Print head-to-head in four-color process throughout. Gloss aqueous coat covers 1 and 4. 

At contractor's option, the product may be produced via conventional offset or digital printing provided that Quality 

Level 3 standards are maintained. Final output must be wet ink, pigment-based with a minimum of 175 line screen. 

Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 x 2400 dpi plus a 

RIP that provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

Resolution that is enhanced or simulated by software will not be acceptable. 

MARGINS: Bleeds scattered throughout. Margins will be as indicated on the print order or furnished electronic 

media. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page 

signature after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not 

be allowed. 

PACKING: Pack suitable, per mailing/shipping container. Pack in shipping containers not to exceed 40 pounds when 

fully packed. Shipping containers shall have a minimum bursting strength of (275 pounds per square inch) or a 

minimum edge crush test (ECT) of (44 pounds per inch width). 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process. 

Insert single or multiple copies (up to 3 copies) into suitable size Kraft envelopes. 

Quantities over 3 copies, up to 12 pounds, must be inserted into cushioned shipping bags (maximum gross weight, 14 

pounds). 

Quantities over 12 pounds, up to 36 pounds, must be packed in small shipping containers (maximum gross weight, 40 

pounds). 

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on www.gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 
Fires Bulletin Page 8 of 14 

2710-S (06/19) 

Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on 

all shipping documents and sent to the address specified on the print order. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies 

which can be located on GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their 

cost will not be a consideration for award. A copy of the print order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Mail f.o.b. contractor’s city, per distribution list provided with each print order. 

Ship 15 copies to Library of Congress, US/Anglo Division, US Government Documents Section, 101 Independence 

Avenue, SE, Washington, DC 20540-4247. Marked “Depository File Copies, 2710-S, Print Order XXXXX”. 

Ship 1 copy to US Government Publishing Office, Federal Depository Library Program, Mail Stop: FDLP, Item 

Number 0330-C-03, 44 H Street, NW, Loading Dock, Washington, DC 20401. Marked Item Number 0330-C-03, 

Program 2710-S, Print Order XXXXX”. 

Complete quantities will be furnished with each print order. 

Upon completion of each order, contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to: 

monica.t.wood.civ@mail.mil 

rickey.l.paape2.civ@mail.mil 

marie.r.berberea.civ@mail.mil 

and infodallas@gpo.gov 

The subject line of this message shall be “Distribution Notice for Program 2710-S, Print Order XXXXX”. The notice 

must provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies of 

all delivery, mailing, and shipping receipts upon agency request. 
Fires Bulletin Page 9 of 14 

2710-S (06/19) 

All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies must be 

borne by the contractor. 

Mailing costs will be covered using a government mailing permit. 

The contractor must prepare mailings to maximize presort discounts and comply with USPS mailing requirements for 

automation compatible-mail in effect at the time of mailing. 

The contractor must pass entire address file against a USPS Code Accuracy Support System (CASS) certified software 

address hygiene program. Contractor's software must also be Presort Accuracy Validation and Evaluation (PAVE) 

certified. Contractor is responsible to meeting USPS move requirements by passing file against the National Change of 

Address Link (NCOA Link) file using a USPS Full Service Provider. 

 

The contractor’s mail processing software must correct addresses with the most current information from USPS 

databases. To provide the highest level of readability for the post office, the software must standardize abbreviations 

and fonts and add ZIP+4 codes and PostNet barcodes. Contractor's software must be CASS certified through NCOA at 

least three times per year. The contractor must also utilize the Fast Forward program of the USPS to ensure the 

maximum possibility of all addressees receiving the letter sent to them. 

All possible methods to determine if the mailing addresses are accurate must be utilized. Any addresses that are 

determined to be undeliverable must be pulled from the file. A report of address corrections and undeliverables must be 

completed and sent to Rick Paape at rickey.l.paape2.civ@mail.mil. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic Mail" 

or "International Mail", as applicable. 

Within 24 hours of receipt from the USPS, the contractor must furnish a copy of the verified mailing statements 

(containing postage computations) and GPO Form 712 - Certificate of Conformance (Rev. 10-15) to: U.S. Government 

Publishing Office, Administrative Services Division, Mail Management Section, at gpopostage@gpo.gov. A fillable 

GPO Form 712, Certificate of Conformance, can be found at https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/gpo712ff.pdf?sfvrsn=2 

The number of destinations is subject to change with each issue. When address changes or updates occur, a Microsoft 

Excel file will be provided to the contractor with that issue's print order. When no changes occur, no update will be 

provided and the previous issue's address list should be used. 

Approximate number of copies to approximate destinations: 

 1 - 3 copies ....................150 - 200 destinations 

 4 - 10 copies ..................200 - 300 destinations 

 11 - 50 copies ................1-5 destinations 

 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print order will be emailed to the contractor. Furnished material will be sent via FTP or email. 

When ordered, hard copy proofs must be delivered to and picked up from: Fires Bulletin, Attn: Rick Paape, Jr. (580-

442-5121), Room 110, 652 Hamilton Road, Fort Sill, OK 73501. 

No definite schedule for pickup of material/placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 
Fires Bulletin Page 10 of 14 

2710-S (06/19) 

 Contractor must complete production and distribution within 10 workdays. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. (NOTE: The first workday after receipt of proofs at the ordering agency is day one 

(1) of the hold time.) 

 All proof and transit time is included in the 10 workday schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. contractor’s city must 

be submitted to the USPS. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact GPO Dallas via email at 

ewhitehead@gpo.gov; via telephone at (214) via facsimile at (214) 747-0456. Personnel receiving email, call, or 

facsimile will be unable to respond to questions of a technical nature or to transfer any inquiries. 
Fires Bulletin Page 11 of 14 

2710-S (06/19) 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce orders for 12 months under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered during a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

 (1) (2) 

I. (a) 456 912 

II. (a) 1,080 

 (b) 1,410 

 (c) 120 
Fires Bulletin Page 12 of 14 

2710-S (06/19) 

THIS PAGE IS INTENTIONALLY LEFT BLANK. 

 
Fires Bulletin Page 13 of 14 

2710-S (06/19) 

SECTION 4.- SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city for all mailing. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per 1,000 rate. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

Cost of all required paper must be charged under Item III. 

I. COMPLETE PRODUCT: The prices offered must be all-inclusive for output from electronic media, printing, 

binding, and shall include the cost of all materials and operations as applicable. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

(a) Fires Bulletin .......................................... per page ............................... $__________ $__________ 

II. PACKING: Includes affixing labels and delivery to the U.S. Postal Service. 

 (a) Single or multiple copies in Kraft envelopes 

 up to 3 copies ............................................ each envelope.................................................... $___________ 

 (b) Over 3 copies, up to 12 lbs. in cushioned envelopes 

 Maximum gross weight 14 lbs. ................. each envelope.................................................... $___________

 (c) Quantities over 12 lbs. up to 36 lbs. in shipping containers 

 Maximum gross weight 40 lbs. ................. each container.................................................... $___________ 

 

 _____________ 

Initials 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 
Fires Bulletin Page 14 of 14 

2710-S (06/19) 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms-Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder_______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

_____________________________________________________________________________________ 

 (Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code) 

 

By__________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 

_____________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

SHIPMENT(S): Shipments will be made from: City ________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID). 

 *********************************************************************************************** 

THIS SECTION FOR GPO USE ONLY 

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________ 

 (Initials) (Initials) 

*********************************************************************************************** 
Program 2710-S (06/19) Page 1 of 14 

Specifications by: RT 

Reviewed by: Agency 

U.S. GOVERNMENT PUBLISHING OFFICE 

Dallas, Texas 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Fires Bulletin 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Army, Training and Doctrine Command (TRADOC), 

Fort Sill Public Affairs Office (PAO), Fires Center of Excellence 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning July 1, 2018 and ending June 30, 

2019, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be publicly opened at 10:00 a.m., prevailing Dallas, TX time, on June 13, 2018. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Customer Services, Dallas Regional Office, Agency Procurement Services, 1100 Commerce Street, 

Suite 731, Dallas, TX 75242. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO, Fax No. (214) 767-4101. The program number and bid opening date must be specified 

with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as 

revised June 2001. The contractor is to follow the instructions in the Bid Submission/Opening area. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read 

this publication as the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of revisions. 

BIDDERS, PLEASE NOTE: This is a new term contract. There is no abstract available.

For information of a technical nature, call Denise Przbylowicz, 214-767-0451, Ext. 7 or email dprzbylowicz@gpo.gov.
Fires Bulletin Page 2 of 14 

2710-S (06/19) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

All GPO publications referenced in these specifications are available on the internet via the GPO website, 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III. 

(b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O. K. Proofs/Average Type Dimension/Electronic Media 

 

P-10. Process Color Match O.K. Proofs/Electronic Media 

 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from July 1, 2018 to June 30, 2019 and the second and any succeeding period(s) will extend for 12 months 

from the end of the last preceding period, except that the length of the final period may vary. The first day of the 

second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 
Fires Bulletin Page 3 of 14 

2710-S (06/19) 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2018, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase 

or decrease against the total price of the invoice less reimbursable postage or transportation costs and separately 

adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the right 

to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

via teleconference, immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from July 1, 2018 through June 30, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 
Fires Bulletin Page 4 of 14 

2710-S (06/19) 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
Fires Bulletin Page 5 of 14 

2710-S (06/19) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of a separate cover, saddle-stitched, newsletter requiring such 

operations as electronic pre-press, proofs, four color process printing, gloss aqueous coating, binding, packing, and 

mailing. 

TITLE: Fires Bulletin

FREQUENCY OF ORDERS: Approximately six (6) orders per year. 

QUANTITY: Approximately 2,000 copies per order. 

NUMBER OF PAGES: Approximately 72 pages plus cover per order. 

TRIM SIZE: 8-1/2 x 11”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: Mac OS – High Sierra 

 Storage Media: Digital File Transfer Protocol (FTP) and/or Army AMRDEC Safe Access File Exchange (SAFE) 

 Software: Adobe InDesign, Illustrator, Photoshop; Adobe Acrobat; Autodesk Sketch. Files will be furnished 

in native application and portable document (PDF) format, Microsoft Excel (for distribution list). 

All platform system and software upgrades (for specified applications) which may occur during 

the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished. Typical fonts used are: Helvetica Neue - Bold, Italic, 

Mergenthaler, Palatino Linotype - Regular, Italic 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately after 

completion of the contract. 

 Additional 

Information: All graphics and illustrations will be furnished in place within electronic files. 

 CMYK will be used for color identification 

All necessary GPO forms can be downloaded from https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards

After award, the contractor must provide the Department with the contractor’s FTP site address, a user name and a 

password, if required. The Department will send the contractor the GPO Form 2511 via facsimile or email the same 

day that the electronic files are sent to the contractor via FTP or AMRDEC Safe Access File Exchange (SAFE), at 

Government’s option. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 
Fires Bulletin Page 6 of 14 

2710-S (06/19) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required production image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to Rick Pappe, 

(580) 442-5121 within 24 hours of receipt of the Government furnished material. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files which may include 

color corrections to digital furnished images. It is anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

PROOFS: 

As indicated on the print order, two (2) sets of digital one-piece composite laminated halftone proofs on the actual 

production stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution 

of 2400 x 2400 dpi. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color 

of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of 

minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for 

process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs must show dot 

structure. 

In lieu of digital one-piece laminated halftone proofs, at contractor’s option, two (2) sets of inkjet proofs that are G7 

profiled and use pigment-based inks may be submitted. A proofing RIP that provides an option for high quality color 

matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance 

to ISO 12647-7 standard for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output must 

be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following 

color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 (2009 or later). 

 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

Plus – As indicated on the print order, two (2) sets of digital color content proofs. Direct to plate must be used to 

produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed and folded to the finished size of the product. 

Or, at contractor’s option, if digitally printed, Digital One-Off Proofs: 

As indicated on the print order, two (2) sets of digital color one-off proofs created using the same output device/RIP 

that will be used to produce the final printed product on the actual production stock. Proofs shall be collated with all 

elements in proper position (not pasted up), imaged face and back, trimmed, folded and bound to the finished 

size/format of the product, as applicable. Proof will be used for color match on the press during the production run. 

NOTE: One set of proofs will be returned to the contractor, at contractor’s expense. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 
Fires Bulletin Page 7 of 14 

2710-S (06/19) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All text paper used in each copy must be of a uniform shade. 

TEXT: White Coated Text, Gloss-Finish basis weight: 70 lbs per 500 sheets, 25 x 38", equal to JCP Code A180. 

COVER: White No. 1 Coated Cover, Gloss-Finish, basis weight: 60 lbs per 500 sheets, 20 x 26", equal to JCP Code 

L10. 

PRINTING: Print head-to-head in four-color process throughout. Gloss aqueous coat covers 1 and 4. 

At contractor's option, the product may be produced via conventional offset or digital printing provided that Quality 

Level 3 standards are maintained. Final output must be wet ink, pigment-based with a minimum of 175 line screen. 

Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 x 2400 dpi plus a 

RIP that provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

Resolution that is enhanced or simulated by software will not be acceptable. 

MARGINS: Bleeds scattered throughout. Margins will be as indicated on the print order or furnished electronic 

media. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page 

signature after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not 

be allowed. 

PACKING: Pack suitable, per mailing/shipping container. Pack in shipping containers not to exceed 40 pounds when 

fully packed. Shipping containers shall have a minimum bursting strength of (275 pounds per square inch) or a 

minimum edge crush test (ECT) of (44 pounds per inch width). 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process. 

Insert single or multiple copies (up to 3 copies) into suitable size Kraft envelopes. 

Quantities over 3 copies, up to 12 pounds, must be inserted into cushioned shipping bags (maximum gross weight, 14 

pounds). 

Quantities over 12 pounds, up to 36 pounds, must be packed in small shipping containers (maximum gross weight, 40 

pounds). 

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on www.gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 
Fires Bulletin Page 8 of 14 

2710-S (06/19) 

Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on 

all shipping documents and sent to the address specified on the print order. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies 

which can be located on GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their 

cost will not be a consideration for award. A copy of the print order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Mail f.o.b. contractor’s city, per distribution list provided with each print order. 

Ship 15 copies to Library of Congress, US/Anglo Division, US Government Documents Section, 101 Independence 

Avenue, SE, Washington, DC 20540-4247. Marked “Depository File Copies, 2710-S, Print Order XXXXX”. 

Ship 1 copy to US Government Publishing Office, Federal Depository Library Program, Mail Stop: FDLP, Item 

Number 0330-C-03, 44 H Street, NW, Loading Dock, Washington, DC 20401. Marked Item Number 0330-C-03, 

Program 2710-S, Print Order XXXXX”. 

Complete quantities will be furnished with each print order. 

Upon completion of each order, contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to: 

monica.t.wood.civ@mail.mil 

rickey.l.paape2.civ@mail.mil 

marie.r.berberea.civ@mail.mil 

and infodallas@gpo.gov 

The subject line of this message shall be “Distribution Notice for Program 2710-S, Print Order XXXXX”. The notice 

must provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies of 

all delivery, mailing, and shipping receipts upon agency request. 
Fires Bulletin Page 9 of 14 

2710-S (06/19) 

All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies must be 

borne by the contractor. 

Mailing costs will be covered using a government mailing permit. 

The contractor must prepare mailings to maximize presort discounts and comply with USPS mailing requirements for 

automation compatible-mail in effect at the time of mailing. 

The contractor must pass entire address file against a USPS Code Accuracy Support System (CASS) certified software 

address hygiene program. Contractor's software must also be Presort Accuracy Validation and Evaluation (PAVE) 

certified. Contractor is responsible to meeting USPS move requirements by passing file against the National Change of 

Address Link (NCOA Link) file using a USPS Full Service Provider. 

 

The contractor’s mail processing software must correct addresses with the most current information from USPS 

databases. To provide the highest level of readability for the post office, the software must standardize abbreviations 

and fonts and add ZIP+4 codes and PostNet barcodes. Contractor's software must be CASS certified through NCOA at 

least three times per year. The contractor must also utilize the Fast Forward program of the USPS to ensure the 

maximum possibility of all addressees receiving the letter sent to them. 

All possible methods to determine if the mailing addresses are accurate must be utilized. Any addresses that are 

determined to be undeliverable must be pulled from the file. A report of address corrections and undeliverables must be 

completed and sent to Rick Paape at rickey.l.paape2.civ@mail.mil. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic Mail" 

or "International Mail", as applicable. 

Within 24 hours of receipt from the USPS, the contractor must furnish a copy of the verified mailing statements 

(containing postage computations) and GPO Form 712 - Certificate of Conformance (Rev. 10-15) to: U.S. Government 

Publishing Office, Administrative Services Division, Mail Management Section, at gpopostage@gpo.gov. A fillable 

GPO Form 712, Certificate of Conformance, can be found at https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/gpo712ff.pdf?sfvrsn=2 

The number of destinations is subject to change with each issue. When address changes or updates occur, a Microsoft 

Excel file will be provided to the contractor with that issue's print order. When no changes occur, no update will be 

provided and the previous issue's address list should be used. 

Approximate number of copies to approximate destinations: 

 1 - 3 copies ....................150 - 200 destinations 

 4 - 10 copies ..................200 - 300 destinations 

 11 - 50 copies ................1-5 destinations 

 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print order will be emailed to the contractor. Furnished material will be sent via FTP or email. 

When ordered, hard copy proofs must be delivered to and picked up from: Fires Bulletin, Attn: Rick Paape, Jr. (580-

442-5121), Room 110, 652 Hamilton Road, Fort Sill, OK 73501. 

No definite schedule for pickup of material/placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 
Fires Bulletin Page 10 of 14 

2710-S (06/19) 

 Contractor must complete production and distribution within 10 workdays. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. (NOTE: The first workday after receipt of proofs at the ordering agency is day one 

(1) of the hold time.) 

 All proof and transit time is included in the 10 workday schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. contractor’s city must 

be submitted to the USPS. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact GPO Dallas via email at 

ewhitehead@gpo.gov; via telephone at (214) via facsimile at (214) 747-0456. Personnel receiving email, call, or 

facsimile will be unable to respond to questions of a technical nature or to transfer any inquiries. 
Fires Bulletin Page 11 of 14 

2710-S (06/19) 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce orders for 12 months under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered during a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

 (1) (2) 

I. (a) 456 912 

II. (a) 1,080 

 (b) 1,410 

 (c) 120 
Fires Bulletin Page 12 of 14 

2710-S (06/19) 

THIS PAGE IS INTENTIONALLY LEFT BLANK. 

 
Fires Bulletin Page 13 of 14 

2710-S (06/19) 

SECTION 4.- SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city for all mailing. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per 1,000 rate. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

Cost of all required paper must be charged under Item III. 

I. COMPLETE PRODUCT: The prices offered must be all-inclusive for output from electronic media, printing, 

binding, and shall include the cost of all materials and operations as applicable. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

(a) Fires Bulletin .......................................... per page ............................... $__________ $__________ 

II. PACKING: Includes affixing labels and delivery to the U.S. Postal Service. 

 (a) Single or multiple copies in Kraft envelopes 

 up to 3 copies ............................................ each envelope.................................................... $___________ 

 (b) Over 3 copies, up to 12 lbs. in cushioned envelopes 

 Maximum gross weight 14 lbs. ................. each envelope.................................................... $___________

 (c) Quantities over 12 lbs. up to 36 lbs. in shipping containers 

 Maximum gross weight 40 lbs. ................. each container.................................................... $___________ 

 

 _____________ 

Initials 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 
Fires Bulletin Page 14 of 14 

2710-S (06/19) 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms-Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder_______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

_____________________________________________________________________________________ 

 (Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code) 

 

By__________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 

_____________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

SHIPMENT(S): Shipments will be made from: City ________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID). 

 *********************************************************************************************** 

THIS SECTION FOR GPO USE ONLY 

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________ 

 (Initials) (Initials) 

***********************************************************************************************