Jacket: 724-713

Title: Publication 4012 VITA/TCE Volunteer Resource Guide

Agency: IRS

Bid Opening: September 14, 2020 at 2pm

Bid Terms Discounted Total

$422,384.00 2.0% 20 days $413,936.32

$434,870.00 2.0% 20 days $426,172.60

$452,493.00 days $452,493.00

$577,775.00 2.0% 20 days $566,219.50

Las Vegas Color Graphics $625,555.00 5.0% 20 days $594,277.25

NPC Inc

Contractor Name

Gray Graphics

LSC Communications - Owensville MO

Monarch Litho
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Atlanta Regional Office | 3715 Northside Parkway, Suite 4-305, Atlanta, GA 30327 

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO 

September 3, 2020 

This is Amendment No. 1. The specifications in our invitation for bids on Jacket 724-713, scheduled for opening at 2:00 pm 

Eastern on September 4, 2020, are amended as follows.

1. The bid opening date is changed to 2:00 pm Eastern on September 14, 2020. 

2. The note regarding set quantity and book page count changes on page 1 of 14 is changed to read: 

*NOTE: The set quantity and book page count (text and tabs) are approximate and the Government reserves the right 

to increase or decrease quantity and page count by up to 25% overall. Quantity and book page count are subject to 

change until October 9, 2020. Any adjustments in price due to quantity and/or page count changes will be addressed 

in a Contract Modification. 

3. The schedule on pages 7 and 8 of 14 is changed to read: 

SCHEDULE: Contractor must be prepared for delays at various stages and still meet the distribution deadlines as 

indicated in the below schedule. 

Production Plan: The apparent low bidder is required to submit a Production Plan, as part of the Pre-Award Survey, 

within 24 hours of notification by the Government Publishing Office. See “PRODUCTION PLAN”.

Purchase Order: The Purchase Order will be emailed to the contractor on or before September 23, 2020.

Print Files: Print files will be available for download no later than September 24, 2020. 

Post-Award Conference: The post-award conference to discuss the production requirements of this contract will be 

held within two weeks after award. 

Production Proofs: Contractor MUST deliver proofs to the ordering agency on September 28, 2020 (early AM/first 

overnight delivery). It is anticipated that the proofs will be approved and returned for the contractor to receive on or 

before October 9, 2020.

Final Quantity and Book Page Count: Final quantity and book page count will be provided by the agency NO LATER 

THAN October 9, 2020. Once the final quantity has been established, no shortages will be accepted. The Government 

will not pay for overs unless shipped at the Government’s request. 

Carton Quantity: Contractor must provide number of copies per carton to the agency on or before October 14, 2020. 

IRS 2040/Carton Label: IRS will email the 2040/carton label to the contractor on or before October 15, 2020.

F.O.B. Destination: 

- Deliver a total of 2 sets (1 set each to two different addresses) as soon as set assembly has been completed. See 

"DISTRIBUTION" section for complete addresses. 

-- Deliver 10 sets to one address on or before October 21, 2020. See "DISTRIBUTION" for complete address. 

Jacket 724-713 

Amendment No. 1 

Page 1 of 3
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Atlanta Regional Office | 3715 Northside Parkway, Suite 4-305, Atlanta, GA 30327 

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO 

F.O.B. Contractor’s City: 

- Ship approximately* 55,980 sets (*40% of final quantity) to one address on or before October 23, 2020. See 

"DISTRIBUTION" for complete address. 

- Ship approximately* 41,985 sets (*30% of final quantity) to one address on or before October 30, 2020. See 

"DISTRIBUTION" for complete address. 

- Ship 200 sets to one address on or before November 6, 2020. See "DISTRIBUTION" for complete address. 

- Ship approximately* 41,785 sets (*balance of final quantity) to one address on or before November 6, 2020. See 

"DISTRIBUTION" for complete address.

4. The distribution on pages 8 and 9 of 14 is changed to read: 

- Deliver* one content proof of the book, one set of G-7 inkjet proofs of Covers 1 through 4, and one content proof 

of the form on September 28, 2020 (early AM/first overnight delivery) to: IRS, ATTN: Eugenia Collins (404-985-

5724/Eugenia.F.Collins@irs.gov), 1710 Chatuge Shores Rd, Hiawassee, GA 30546. 

- Deliver* one content proof of the book, one set of G-7 inkjet proofs of Covers 1 through 4, and one content proof 

of the form on September 28, 2020 (early AM/first overnight delivery) to: Bruce Simmons, 1713 Foxdale Court, 

Crofton, MD 21114. 

- Deliver* one content proof of the book and one content proof of the form on September 28, 2020 (early AM/first 

overnight delivery) to: LaTonya Gordon, 6875 Peachtree Dunwoody Road, Apt 315, Atlanta, GA 30328. 

- Deliver* one content proof of the book and one content proof of the form on September 28, 2020 (early AM/first 

overnight delivery) to: Amanda King, 17211 Old Tobacco Road, Lutz, FL 33558. 

- Deliver* one content proof of the book and one content proof of the form on September 28, 2020 (early AM/first 

overnight delivery) to: Janice Socha (404-955-3989), 204 Lamberton Street, Franklin, PA 16323. 

- Deliver* one content proof of the book and one content proof of the form on September 28, 2020 (early AM/first 

overnight delivery) to: Benjamin Epps, 1513 Haven Crest Drive, Powder Springs, GA 30127. 

- Deliver* one content proof of the book and one content proof of the form on September 28, 2020 (early AM/first 

overnight delivery) to: Valda Poole Harrison, 1648 Spruce Pine Ct SW, Lilburn, GA 30047. 

- Deliver* one content proof of the book and one content proof of the form on September 28, 2020 (early AM/first 

overnight delivery) to: Terrall Davis, 6316 Amberly Rd, Rex, GA 30273-1253. 

*NOTES: 1) Proof addresses (residential) are subject to change. On the day of shipping proofs, contractor must 

confirm proof shipping addresses and contact information with Eugenia Collins (Eugenia.F.Collins@irs.gov). 2) 

Contractor MUST e-mail tracking number(s) for the production proof shipments to LaTonya Gordon 

(LaTonya.L.Gordon2@irs.gov), Eugenia Collins (Eugenia.F.Collins@irs.gov), and Traci Cobb (tcobb@gpo.gov) as 

soon as available. 

F.O.B. Destination: 

- Deliver 1 set as soon as set assembly has been completed to: IRS, ATTN: Eugenia Collins (404-985-5724/ 

Eugenia.F.Collins@irs.gov), 1710 Chatuge Shores Rd, Hiawassee, GA 30546. 

Jacket 724-713 

Amendment No. 1 

Page 2 of 3
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Atlanta Regional Office | 3715 Northside Parkway, Suite 4-305, Atlanta, GA 30327 

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO 

- Deliver 1 set as soon as set assembly has been completed to: US Government Publishing Office, Atlanta Regional

Office, ATTN: Traci Cobb (404-605-9160), 3715 Northside Parkway NW, Suite 4-305, Atlanta, GA 30327.

- Deliver 10 sets on or before on or before October 21, 2020 to: LaTonya Gordon, 6875 Peachtree Dunwoody Road,

Apt 315, Atlanta, GA 30328.

F.O.B. Contractor's City: 

- Ship approximately* 55,980 sets (*40% of final quantity) on or before October 23, 2020 to: IRS/National

Distribution Center, Receiving Area, 2525 Revenue Drive, Bloomington, IL 61705-2500.

- Ship approximately* 41,985 sets (*30% of final quantity) on or before October 30, 2020 to: IRS/National

Distribution Center, Receiving Area, 2525 Revenue Drive, Bloomington, IL 61705-2500.

- Ship 200 “Blue Label**” sets on or before November 6, 2020 to: IRS/National Distribution Center, Blue Label

Copies, 2525 Revenue Drive, Bloomington, IL 61705-2500.

- Ship approximately* 41,785 sets (*balance of final quantity) on or before November 6, 2020 to: IRS/National

Distribution Center, Receiving Area, 2525 Revenue Drive, Bloomington, IL 61705-2500.

5. The bid submission information on page 10 of 14 is changed to read:

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders

MUST submit email bids to bidsatlanta@gpo.gov for this solicitation. No other method of bid submission will be

accepted at this time.

The Jacket number (724-713) and bid opening date (September 14, 2020) must be specified in the subject line of the

emailed bid submission. Bids received after 2:00pm EST on the bid opening date specified above will not be

considered for award.

NOTE: Bidders are to fill out, sign/initial, and return pages 12 and 13.

All other specifications remain the same. 

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation for bid submission. 

Telephone or e-mail submission is not acceptable. 

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. Failure to 

acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may be reason for bid being declared 

nonresponsive. 

Sincerely, 

ELIZABETH B. RICH 

Contracting Officer 

Jacket 724-713 

Amendment No. 1 

Page 3 of 3

Digitally signed by Elizabeth 

B Rich 

Date: 2020.09.03 11:03:28 

-04'00'
Specifications by TC Jacket 724-713

Page 1 of 14 IRS (4830-62) Req 0-07061

Reviewed by EBR

BID OPENING: Bids shall be opened at 2:00pm, prevailing Eastern Standard Time, on September 4, 2020 at the 

U.S. Government Publishing Office, Atlanta GA. Due to the COVID-19 pandemic, this will NOT be a public bid 

opening.

ISSUE DATE: September 1, 2020 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS, CALL (404) 605-9160, EXT. 

32704 (TRACI COBB). NO COLLECT CALLS.

SPECIFICATIONS

U.S. Government Publishing Office (GPO)

Atlanta Regional Office

3715 Northside Parkway, NW

Suite 4-305

Atlanta, Georgia 30327

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

PRODUCT: Consists of proofing, printing, trimming, drilling, set assembly, shrink-wrapping, and making 

distribution on the dates specified. Contractor must be prepared for delays at various stages and still meet the 

distribution deadlines (see quantities and dates as indicated under “SCHEDULE”).

SUBCONTRACTING: The predominant production functions are the printing of the book (with the exception of 

the tabs) and the printing of the form. Subcontracting of these functions will not be permitted. 

Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 

(Rev. 01-18)), is modified to permit subcontracting of the printing/production of the tabs.

FORM NO/TITLE: Publication 4012 VITA/TCE Volunteer Resource Guide

QUALITY LEVEL: III Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev. 8-02)) 

applies.

QUANTITY: 139,962 Shrink-wrapped Sets*. 

Each Set consists of one Loose-leaf Book + one O-Ring + one piece of chipboard or equal + one Form.

PAGES:

- Book (Pub 4012): 274 Text* + 19 Tab Dividers* + 2-piece Cover + O-Ring 

- Form (Pub 4836): Face and Back

*NOTE: The set quantity and book page count (text and tabs) are approximate and the Government reserves the 

right to increase or decrease quantity and page count by up to 25% overall. Quantity and book page count are subject 

to change until September 25, 2020. Any adjustments in price due to quantity and/or page count changes will be 

addressed in a Contract Modification.

TRIM SIZE:

- Book: Covers & Text – 8-1/2 x 11”
Page 2 of 14 Jackets 724-713

Tabs – 9* x 11” (*includes 1/2” lip for tabs)

O-Ring – 1” round re-closeable metal O-Ring 

- Form: 8-1/2 x 11”

PRODUCTION PLAN: Prior to award, within 24 hours of notification from the Government Publishing Office, 

the apparent low bidder is to submit a detailed written production plan. The contractor is to email a copy of the plan 

to GPO Atlanta (Traci Cobb at tcobb@gpo.gov) and to IRS (Eugenia Collins at Eugenia.F.Collins@irs.gov). The 

proposed plan is subject to Government approval. If necessary, a pre-award phone call may be required to discuss 

the elements of the production plan. Plan must address in specific form each of the below items:

1) Scheduled start-up dates for printing (all components), trimming/drilling, set assembly, and shrinkwrapping;

2) Sample of the Excel “Product Production Report” that must be emailed to the agency daily throughout 

production and shipping; 

3) Anticipated number of sets to be assembled per day and how production will be monitored to ensure 

schedule requirements are met;

4) A list of any subcontractors with specific production dates and quantity that will be produced per day in 

order to meet schedule requirements; 

5) Contact information for the Government’s main point of contact during the term of the contract.

POST AWARD CONFERENCE CALL: The purpose of the conference will be to discuss and review all aspects 

of the contractor's internal and external operations required to complete this contract. Representatives from the IRS 

and a representative from GPO will participate in the call. To establish coordination of all required operations, the 

contractor must have a representative from each involved production area in attendance for the call. Everything 

outlined in the Production Plan will be reviewed during the post-award conference call. 

DESCRIPTION: 

Specifications apply equally to each item unless otherwise specified.

- Book: Covers 1 through 4 print type, rule, solid, line art, and halftone matter in Pantone 286 Blue. Prints head to 

head. 

Text prints type, rule, solid, reversed type, line art, and screen matter in Black ink. Prints head to head. 

Tabs print text, facing out, in Black ink on the face and back of the tap lip. There are a total of 19 tabs. Tabs are 1/8 

cut, 2-3/8 banks of clear laminate tabs. NOTE: Tab positions begin at foot (i.e. Tab position 1 is located at bottom 

of page). See “TRIMMING/DRILLING” for tab construction requirements.

- Form: Form prints type, rule, solid, line art, halftone, and screen matter in Pantone 340 Green on the face and 

back. Prints head to head.

NOTE: Items must be printed via conventional offset printing. Digital printing, direct imaging (toner), and inkjet 

printing are not acceptable.

GOVERNMENT TO FURNISH: 

- Purchase Order will be emailed to the contractor upon award.

- Print files (see "ELECTRONIC MEDIA") will be uploaded to an online site for contractor retrieval. 

- IRS carton shipping labels (Form 6153) for the NDC bulk shipments to complete ELECTRONICALLY and copy 

as necessary will be furnished by IRS via e-mail after award (in a ZIP file with Form 2040)***. See 

"PACKING/LABELING" for additional labeling instructions.
Page 3 of 14 Jackets 724-713

- IRS Form 2040 in a fillable PDF file format will be furnished by IRS via e-mail after award (in a ZIP file with IRS 

Carton Shipping Labels) ***.

*** Contractor is required to have Internet access, provided through their Internet Service Provider (ISP) with email 

and a web browser equivalent to Internet Explorer 6.0 or Netscape 4.0. The contractor is also required to have 

Adobe Acrobat 7.0 Professional (or more recent) software (not Adobe Reader) and the capability to receive via 

email and open file attachments compressed into a WinZIP (.zip) file format.

The contractor is required to complete and email IRS Form 2040 daily to the IRS when shipping begins. IRS Form 

2040 is in a fillable PDF file format. The majority of the information in the form will be filled in by the IRS prior to 

being sent to the contractor. The contractor is responsible for the verification and correctness of information 

supplied back to IRS. If there is any information missing or incorrect, please contact Eugenia Collins 

(Eugenia.F.Collins@irs.gov).

NOTES: 

1) The contractor MUST complete the Electronic IRS Form 2040 and transmit via email to IRS directly each day the 

product ships. Any delay or missed input could result in delay of payment. In order for the shipping results to be 

captured properly, the 2040 must NOT be removed from the original email (do not save to desktop or another file). 

This proper reply to the email ensures the contractor's compliance is captured. 

2) The use of free web-based mail servers such as Hotmail, Yahoo, or G-mail is not compatible for transmitting the 

IRS Form 2040 e-mail message.

********************************************************************

ELECTRONIC MEDIA: 

- PLATFORM: Unknown 

- SOFTWARE: ADDITIONAL SYSTEM TIME IS REQUIRED! Two PDF files for the book (one for covers/text

and one for the tabs) and one PDF file for the form will be provided. 

NOTES: 

1) Contractor to create page layout to image as specified (trim size, margins, ink colors).

2) Contractor may be responsible for making minor type edits to the book cover and the form. 

3) Contractor may need to adjust margins/reposition image of book (covers and text) to allow for drilling

without loss of copy. 

- COLORS: 

-- Book: May be identified as RGB, CMYK, and/or Spot Colors. If necessary, contractor to convert all colors to 

Pantone 286 Blue for the Covers and to Process Black for the Text and Tabs.

-- Form: May be identified as RGB, CMYK, and/or Spot Colors. If necessary, contractor to convert all colors to 

Pantone 340 Green.

- FONTS: All fonts are Embedded and/or Embedded Subset. 

- OUTPUT: 150 line screen 

NOTE: GPO Imprint does NOT print on this order!

ADDITIONAL INFORMATION:

- Contractor must have the ability to edit PDF files (when furnished by the Government).

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes to 

convert files to a different format, the final output must be of the same or higher quality and at no additional cost to 

the Government.

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract.
Page 4 of 14 Jackets 724-713

- Identification markings such as register marks, commercial identification marks of any kind, etc., except form 

number and revision date, carried in the electronic files, must not print on the finished product.

- Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage or data 

corruption that might interfere with proper file image processing must be reported to your contract administrator.

- The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files 

and make all changes to the copy. 

- Upon completion of this order, the contractor must furnish final production native application files (digital 

deliverable) and one "press quality" PDF file with the furnished media. Storage media must be MAC/PC compatible. 

The digital deliverables must be an exact representation of the final product and shall be returned on the same type 

of storage media as was originally furnished. The Government will not accept, as digital deliverables, PostScript 

files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those 

supplied, unless specified by the Government.

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the Government Paper Specification Standards, No. 13, dated September 2019.

- Book: Covers & Tabs – JCP Code K10, White Index, Basis Size 25.5 x 30.5", Basis Weight 90#

Text – JCP Code A60, White Uncoated Text, Basis Size 25 x 38", Basis Weight 50#

- Form: JCP Code K10, White Index, Basis Size 25.5 x 30.5", Basis Weight 90#

BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification Standards, No. 13, dated 

September 2019. Prospective bidders should carefully read this publication as the applicable standards within 

become an integral part of this contract. The document is posted at https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards along with a list of major revisions.

INK: If lithographic ink is used in the performance of this contract, the ink shall contain not less than the following 

percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) heat-set ink, 

10 percent. High quality color process printing on high-speed heat-set presses is excepted when slow drying time 

significantly increases production costs.

- Book: Covers 1 through 4 – Pantone 286 Blue

 Text & Tabs – Black 

- Form: Pantone 340 Green 

MARGINS:

- Book: Covers & Text – adequate gripper. 

 Tabs – contractor to center image on tab lip.

NOTE: Contractor may need to adjust margins/reposition image to allow for drilling without loss of copy. 

- Form: Adequate gripper

PROOFS (*): Contractor is responsible for all costs incurred in the delivery and pickup of proofs. Only one set of 

proofs will be returned to the contractor. The contractor MUST include a fully completed return airbill (prepaid by 

the contractor) and an airbill plastic sleeve with the proofs delivering to the Hiawassee, GA address. 

Contractor furnished proof approval letters will not be recognized for proof approval/disapproval. Only GPO 

generated proof letters will be recognized for proof approval/disapproval. Contractor must not print prior to receipt 

of an "OK to print".
Page 5 of 14 Jackets 724-713

(*) CONTENT PROOFS: Eight complete digital color CONTENT proofs each of the book (including covers and 

tabs) and the form created using the same Raster Image Processor (RIP) that will be used to produce the products. 

Proofs shall be collated in page sequence (covers with text, tabs in alphabetical order) with all elements in proper 

position (not pasted up), imaged face and back, and trimmed to the finished size of the product. NOTE: Book proofs 

MUST show drilling placement. 

(*) INKJET PROOFS (Covers 1 through 4 of book): Two sets of INKJET proofs** that are G7 profiled and use 

pigment-based inks. A proofing RIP that provides an option for high quality color matching (such as Device Links 

Technology and/or ICC Profiles Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for 

Graphic Technology (as of 3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 

specifications (CGATS TR006) must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or 

SWOP certified proofing media. Proofs must contain the following color control strip to be evaluated for accuracy: 

IDEAlliance ISO 12647-7 Control Strip 2009 or 2013(i1). NOTE: Proofs MUST show drilling placement. 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 

x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Direct to plate must be used to produce the 

final product with a minimum of 2400 x 2400 dpi.

** Pantone color may be substituted with a similar color (with the exception of process yellow) but may not be built 

out of the four process colors. Contractor to submit ink draw downs on actual production stock of Pantone color 

used to produce the product. 

CONTRACTOR TO FURNISH: All materials (including 1” round re-closeable metal O-Rings) and operations, 

other than those listed under "Government to Furnish," necessary to produce the product(s) in accordance with these 

specifications.

PRODUCT PRODUCTION REPORT: Contractor must email a product production report to Eugenia Collins 

(Eugenia.F.Collins@irs.gov) and Traci Cobb (tcobb@gpo.gov) DAILY by 10:00 AM Eastern once printing begins 

and continue the report through shipping. The report must detail daily quantities for printing (book separated by 

covers, tabs, & text and the form), trimming, drilling, set assembly/shrink-wrapping, and shipping. The information 

must be provided in an Excel spreadsheet.

TRIMMING/DRILLING: 

- Book:

-- Covers and Text: Trim 4 sides. Contractor to collate covers 1/2, text, and covers 3/4.

-- Tabs: There are a total of 19 tabs. Tabs are 1/8 cut, 2-3/8 banks of clear laminate tabs. NOTE: Tab positions begin 

at foot (i.e. tab position 1 is located at bottom of page). Rounded corners on tabs. After printing, tabs must be 

reinforced by the lamination method of a single thickness of clear plastic, cellulose acetate, polyethylene 

terephthalate, or equal materials, securely bonded to each side of the divider which shall overlap at least 3/8” on the 

base sheet and extend at least 3/8” beyond the tab end. Contractor to collate tab dividers in alphabetical order.

-- Drill covers, text, and tab dividers with three holes (5/16” to 3/8” diameter); centered on the 11” dimension; 4-

1/4” center to center; center of holes 3/8” from left edge of product. Contractor to ensure no loss of copy due to drill 

hole placement. Size of holes must be consistent. 

- Form: Trim 4 sides.

SET ASSEMBLY/SHRINK-WRAP: Contractor to assemble set in the following order: one set of collated covers 

with text, one set of collated tab dividers, one piece of 9 x 11” chipboard or equal to protect the tabs, and one copy 
Page 6 of 14 Jackets 724-713

of the form. Contractor must also include one O-Ring in each shrink-wrapped package. Contractor’s option to place 

the O-ring on top of Cover 1 or between the covers/text and tab dividers. Shrink-wrap each set individually. Cover 1 

of the book will face out on the top of the set. The printed face of the form (Pub 4836) will face out on the bottom of 

the set. The shrink-wrap must be suitable weight to support the sets in the shipping containers.

PACKING/LABELING: NDC bulk shipments must be packed in UNIFORM quantities per carton*. *Contractor 

must NOT deviate from the specified quantity. Product must be packed so copies are not damaged in transit. 

Contractor to place full size corrugated boards on top, bottom, and vertically between any stacks (if necessary to 

protect product).

All cartons must be packed solid with a maximum weight of 32 lbs per carton. Pack solid in corrugated or solid fiber 

shipping containers, bursting strength: 200p.s.i, minimum. Carton bottoms may be glued, stapled, or sealed with 

polyester tape (2 to 3 inches width), minimum 12kNm (65 lbs./inch) traverse tensile strength. If stapled, the cartons 

may only be stapled on the bottom and/or side; no staples are to be used on top. Cartons are to be sealed at the top 

with paper or polyester tape (2 to 3 inches width, not reinforced). Contractor will determine exact dimensions of 

carton in accordance with folded and/or trim size and weight of the product produced. NOTE: Packing 

peanuts/beads are not acceptable carton fillers.

*In some cases, there may be one carton with an odd quantity due to the quantity packed per carton not dividing 

equally in the quantity ordered. The label for that single carton MUST be labeled accurately with the carton quantity 

(see CARTON LABELING for electronically correcting label quantity). Place that odd carton at the top of the load.

CARTON LABELING: Contractor must reproduce shipping carton label at 100% on white paper from furnished 

PDF file, fill in appropriate fields and securely attach one label to each carton. NOTE: Carton labels contain 

barcodes; therefore, dot matrix printing is NOT acceptable. 

NOTE: "BLUE LABEL" COPIES ARE REQUIRED. DO NOT AFFIX THE IRS CARTON LABEL TO THE 

"BLUE LABEL" COPIES. 

 

All cartons must have IRS Shipping label affixed to one carton end only (never top, long side, or bottom). On 

cartons shipped via small package carrier (SPC), affix the SPC label on top of carton on the end nearest to IRS label. 

On small package carrier (SPC) boxes/envelopes, the IRS label is to be affixed to the top of each package and the 

SPC shipping label to the reverse side of the package (this includes advance distributions and IRS samples). All 

shipments to IRS National Distribution Center via SPC are to leave "To (Consignee) Address" field blank. Correct 

labeling of shipping cartons, in strict accordance with the requirements of these specifications, is essential to the 

identification, distribution and warehousing activities of the IRS. Use of any other label is prohibited and may be 

cause for rejection of reimbursement for any expenses incurred to correct use of improper labels. 

The following must be updated ELECTRONICALLY by the contractor, when not entered by IRS on the PDF label 

using Adobe Acrobat 7.0. DO NOT MAKE HAND-WRITTEN UPDATES TO THE LABEL UNDER ANY 

CIRCUMSTANCES.

--Carton # of #

--From Address

--To Address

--Carton Quantity

NOTE: Contractor must email a PDF proof of a completed label for copies shipping to the NDC. The email must be 

sent to Eugenia.F.Collins@irs.gov and tcobb@gpo.gov at least two days prior to reproducing labels/carton labeling 

for inspection and approval of the title, product number, requisition number, and quantity match to barcode.

FAILURE OF THE CONTRACTOR TO COMPLETE THE PDF LABEL ELECTRONICALLY WILL RESULT 

IN THE SHIPMENT BEING REJECTED AND RE-LABELED AT THE CONTRACTOR'S EXPENSE. 

If a "0" is pre-filled in on the furnished PDF label, then contractor MUST change the "0" to reflect actual quantity 

inside cartons. Contractor must ensure that all cartons have the same quantity. The carton count field in the PDF 
Page 7 of 14 Jackets 724-713

file is directly linked to the barcode field; therefore, the contractor must press "enter" or "tab" after entering the 

quantity in order for the quantity to be reflected in the barcode. All changes to the carton count field MUST be 

made in the electronic label (not hand filled in) to whatever the true carton quantity is so that it is reflected on the 

label in both the quantity and barcode fields. NOTE: In the case of one carton with an odd quantity due to the 

quantity packed per carton not dividing equally into the quantity ordered, the label for that single carton must also be 

updated electronically to reflect the true quantity per carton.

Automated "Carton # of #" fields: To print the correct number of labels for each address with sequential carton 

numbers, input in the total number of cartons and press "Print Labels" button. Warning: Once the print button is 

pressed, printing cannot be canceled. Be sure all information is correct prior to printing labels.

PALLETS: All motor freight shipments require pallets.

Pallets for IRS consignments: Pallets must be type III and must conform to the Federal Specifications NN-P-71C, 

and any amendments thereto except for dimensions and single center stringer (see "EXHIBIT #1"). Pallets must be 

48" in length and 40" in width and must not exceed 5" in height. Full entry MUST be on the 40" width. Strict 

adherence to these dimensions is necessary to accommodate storage requirements of IRS National Distribution 

Center. Receipt of incorrect pallets may result in a charge for each incorrect pallet, which will be assessed against 

the contractor. This charge will cover additional costs incurred by IRS to repalletize the shipment onto correct 

pallets. 

PALLETIZING: Cartons shall be stacked on pallets using a reverse layer pattern, with a maximum height of 55”, 

including pallet or a maximum of 7 layers (see "EXHIBIT #1" for acceptable stacking methods). Cartons must be 

fastened securely to the pallet in a manner that will prevent movement during transit but permit ready removal, 

without damage to the cartons, at destination. Do not use metal strapping or pallet caps for securing material on 

pallets. There must be no more than one partial pallet per destination.

PACKAGING AND PACKING PROBLEMS: In addition to other inspection procedures detailed elsewhere in 

these specifications, the contractor is responsible for correcting all packaging and packing problems (i.e. mislabeled 

cartons, IRS carton labels not being used or securely attached, cartons not being packed solid, incorrect pallets, or 

pallets not being layered right). The delivery will either be returned to the contractor to be corrected or the 

contractor may be billed by GPO for the amount that accrued in fixing the problem by an outside vendor. 

"Mislabeling" means any error on the carton label, which incorrectly states or identifies the title of the form; the 

form identification number; or the quantity of forms actually contained in the carton, or has any missing 

information, or is not securely attached.

SCHEDULE: Contractor must be prepared for delays at various stages and still meet the distribution deadlines as 

indicated in the below schedule.

Production Plan: The apparent low bidder is required to submit a Production Plan, as part of the Pre-Award Survey, 

within 24 hours of notification by the Government Publishing Office. See “PRODUCTION PLAN”.

Purchase Order: The Purchase Order will be emailed to the contractor on or before September 10, 2020.

Print Files: Print files will be available for download no later than September 10, 2020.

Post-Award Conference: The post-award conference to discuss the production requirements of this contract will be 

held within two weeks after award. 

Production Proofs: Contractor MUST deliver proofs to the ordering agency on September 14, 2020 (early AM/first 

overnight delivery). It is anticipated that the proofs will be approved and returned for the contractor to receive on or 

before September 25, 2020. 
Page 8 of 14 Jackets 724-713

Final Quantity and Book Page Count: Final quantity and book page count will be provided by the agency NO 

LATER THAN September 25, 2020. Once the final quantity has been established, no shortages will be accepted. 

The Government will not pay for overs unless shipped at the Government’s request. 

Carton Quantity: Contractor must provide number of copies per carton to the agency on or before September 30, 

2020.

IRS 2040/Carton Label: IRS will email the 2040/carton label to the contractor on or before September 30, 2020.

F.O.B. Destination:

- Deliver a total of 2 sets (1 set each to two different addresses) as soon as set assembly has been completed. See 

"DISTRIBUTION" section for complete addresses.

-- Deliver 10 sets to one address on or before October 14, 2020. See "DISTRIBUTION" for complete address.

F.O.B. Contractor’s City: 

- Ship approximately* 55,980 sets (*40% of final quantity) to one address on or before October 16, 2020. See 

"DISTRIBUTION" for complete address.

- Ship approximately* 41,985 sets (*30% of final quantity) to one address on or before October 23, 2020. See 

"DISTRIBUTION" for complete address.

- Ship 200 sets to one address on or before October 30, 2020. See "DISTRIBUTION" for complete address. 

- Ship approximately* 41,785 sets (*balance of final quantity) to one address on or before October 30, 2020. See 

"DISTRIBUTION" for complete address. 

The following information applies to all F.O.B. Contractor's City shipments:

- All consignments weighing between 1 pound and 750 pounds must be shipped GROUND via a furnished IRS 

Small Package Carrier (UPS) account number. Contractor must notify the GPO contract administrator if the 

contractor does not have such an account, and one will be established for that contractor. Contractor must not use 

their own small package carrier account.

NOTE: The contractor must have the capability to generate the Small Package Carrier shipping labels electronically. 

Each label must provide the following 2 reference fields: Reference Field 1 - GPO Jacket Number; Reference Field 

2 - IRS Requisition Number. 

- All consignments weighing over 750 pounds ship via IRS Government Bills of Lading. The contractor must 

contact Eugenia Collins (Eugenia.F.Collins@irs.gov) to provide IRS with the exact ship date, plant hours, number of 

boxes shipping to each destination, approximate weight of each box, and total number of skids. IRS must be 

notified in a timely manner so that GBL's may be cut and forwarded to the contractor in time to meet scheduled ship 

date.

The contractor cannot be reimbursed for using his or her own small parcel carrier account and/or BL's, nor may 

GPO GBL's be cut for this order.

DISTRIBUTION: 

- Deliver* one content proof of the book, one set of G-7 inkjet proofs of Covers 1 through 4, and one content proof 

of the form on September 14, 2020 (early AM/first overnight delivery) to: IRS, ATTN: Eugenia Collins (404-985-

5724/Eugenia.F.Collins@irs.gov), 1710 Chatuge Shores Rd, Hiawassee, GA 30546.

- Deliver* one content proof of the book, one set of G-7 inkjet proofs of Covers 1 through 4, and one content proof 

of the form on September 14, 2020 (early AM/first overnight delivery) to: Bruce Simmons, 1713 Foxdale Court, 

Crofton, MD 21114.
Page 9 of 14 Jackets 724-713

- Deliver* one content proof of the book and one content proof of the form on September 14, 2020 (early AM/first 

overnight delivery) to: LaTonya Gordon, 6875 Peachtree Dunwoody Road, Apt 315, Atlanta, GA 30328.

- Deliver* one content proof of the book and one content proof of the form on September 14, 2020 (early AM/first 

overnight delivery) to: Amanda King, 17211 Old Tobacco Road, Lutz, FL 33558.

- Deliver* one content proof of the book and one content proof of the form on September 14, 2020 (early AM/first 

overnight delivery) to: Janice Socha (404-955-3989), 204 Lamberton Street, Franklin, PA 16323.

- Deliver* one content proof of the book and one content proof of the form on September 14, 2020 (early AM/first 

overnight delivery) to: Benjamin Epps, 1513 Haven Crest Drive, Powder Springs, GA 30127.

- Deliver* one content proof of the book and one content proof of the form on September 14, 2020 (early AM/first 

overnight delivery) to: Valda Poole Harrison, 1648 Spruce Pine Ct SW, Lilburn, GA 30047.

- Deliver* one content proof of the book and one content proof of the form on September 14, 2020 (early AM/first 

overnight delivery) to: Terrall Davis, 6316 Amberly Rd, Rex, GA 30273-1253.

*NOTES: 1) Proof addresses (residential) are subject to change. On the day of shipping proofs, contractor must 

confirm proof shipping addresses and contact information with Eugenia Collins (Eugenia.F.Collins@irs.gov). 2) 

Contractor MUST e-mail tracking number(s) for the production proof shipments to LaTonya Gordon 

(LaTonya.L.Gordon2@irs.gov), Eugenia Collins (Eugenia.F.Collins@irs.gov), and Traci Cobb (tcobb@gpo.gov) as 

soon as available.

F.O.B. Destination:

- Deliver 1 set as soon as set assembly has been completed to: IRS, ATTN: Eugenia Collins (404-985-5724/ 

Eugenia.F.Collins@irs.gov), 1710 Chatuge Shores Rd, Hiawassee, GA 30546.

- Deliver 1 set as soon as set assembly has been completed to: US Government Publishing Office, Atlanta Regional 

Office, ATTN: Traci Cobb (404-605-9160), 3715 Northside Parkway NW, Suite 4-305, Atlanta, GA 30327.

- Deliver 10 sets on or before on or before October 14, 2020 to: LaTonya Gordon, 6875 Peachtree Dunwoody Road, 

Apt 315, Atlanta, GA 30328.

F.O.B. Contractor's City: 

- Ship approximately* 55,980 sets (*40% of final quantity) on or before October 16, 2020 to: IRS/National 

Distribution Center, Receiving Area, 2525 Revenue Drive, Bloomington, IL 61705-2500.

- Ship approximately* 41,985 sets (*30% of final quantity) on or before October 23, 2020 to: IRS/National 

Distribution Center, Receiving Area, 2525 Revenue Drive, Bloomington, IL 61705-2500.

- Ship 200 “Blue Label**” sets on or before October 30, 2020 to: IRS/National Distribution Center, Blue Label 

Copies, 2525 Revenue Drive, Bloomington, IL 61705-2500.

- Ship approximately* 41,785 sets (*balance of final quantity) on or before October 30, 2020 to: IRS/National 

Distribution Center, Receiving Area, 2525 Revenue Drive, Bloomington, IL 61705-2500.

NOTE: Contractor is responsible for maintaining a shipping log that includes the contact, address, quantity ordered, 

and tracking/pro number(s) for each destination. Contractor must email shipping log to Traci Cobb 

(tcobb@gpo.gov) and Eugenia Collins (Eugenia.F.Collins@irs.gov) on day of shipping. Include GPO Jacket 

Number & IRS Requisition Number in the subject line of the email.

**DEPARTMENTAL RANDOM COPIES (BLUE LABEL): The order must be divided into 200 equal sublots. A 

random set must be selected from each sublot. Do not choose copies from the same general area in each sublot. The 

contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of 
Page 10 of 14 Jackets 724-713

Selection of Random Copies (located on GPO.gov). The random copies constitute a part of the total quantity 

ordered, and no additional charge will be allowed. 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies Blue Label) that must be printed on blue paper and affixed to each affected container. 

This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on all 

shipping documents and be sent in accordance with the distribution list (separately*** from any other distribution to 

the same destination). A copy of the purchase order/specification and a signed Certificate of Selection of Random 

Copies must be included.

***NOTE: Do NOT place carton containing Blue Label copies on a pallet shipping to the NDC. Blue Label copies 

MUST ship separately via IRS Small Package Carrier (UPS).

QUALITY ASSURANCE THROUGH ATTRIBUTES: The bidder agrees that any contract resulting from 

bidder’s offer under these specifications shall be subject to the terms and conditions of GPO Pub. 310.1 “Quality 

Assurance Through Attributes – Contract Terms” in effect on the date of issuance of the invitation for bid. GPO 

Pub 310.1 is available without charge from: U.S. Government Publishing Office, Atlanta Regional Office, 3715 

Northside Parkway, NW, Suite 4-305, Atlanta, Georgia 30327.

LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

 (a) Printing (page related) Attributes – Level III

 (b) Finishing (item related) Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

 (a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Specified Standard Alternate Standard*

P-7 Type Quality and Uniformity Approved Proof (Cover Only) File Setup

P-8 Halftone Match Approved Proof (Cover Only) File Setup

P-9 Solid or Screen Tints Color Match Pantone Matching System

*In the event that the Specified Standard is waived, the Alternate Standard will serve as its replacement.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for additional sets (per each, per hundred, or per 

thousand). The price of the additional quantities must be based on a continuing run, exclusive of all basic or 

preliminary charges and will NOT be a factor for determination of award.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders MUST submit email bids to bidsatlanta@gpo.gov for this solicitation. No other method of bid submission 

will be accepted at this time.

The Jacket number (724-713) and bid opening date (September 4, 2020) must be specified in the subject line of the 

emailed bid submission. Bids received after 2:00pm EST on the bid opening date specified above will not be 

considered for award. 

NOTE: Bidders are to fill out, sign/initial, and return pages 12 and 13. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following –

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 
Page 11 of 14 Jackets 724-713

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing 

time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location.

DOING BUSINESS WITH GPO CUSTOMER SERVICES DURING THE CORONAVIRUS PANDEMIC:

Contractors should continue performance on contracts. Contractors must continue to fully comply with the terms 

and conditions of these contracts. Deliveries, proof approvals, and press sheet inspections for agencies may be 

impacted. It is requested that contractors contact a Government employee at the delivery location to confirm their 

availability to receive prior to shipping. 

Schedules and other adjustments will be made in accordance with GPO Contract Terms. Caution should be used to 

safeguard all products should any delivery delays be imposed by the Government.

As a reminder, contractors must furnish contract compliance information required in accordance with GPO Contract 

Terms, Contract Clause 12: Notice of Compliance With Schedules.

Contractors should immediately contact your GPO contract administrator(s) and/or contracting officer(s) to identify 

impacted orders if any delay is anticipated, including temporarily closure of a production facility or the planned 

suspension of any services.

If you have any questions on a particular contract, please contact the Customer Services contract administrator 

and/or contracting officer for your contract (best method of communicating with them is via email). Office team email addresses can be found at https://www.gpo.gov/how-to-work-with-us/agency/services-foragencies/procurement-services-team.

PRE-AWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway utilizing the GPO barcode coversheet 

program application is the most efficient method of invoicing. Instruction for using this method can be found at the 

following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Page 12 of 14 Jackets 724-713

CONTRACTOR: ____________________________

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

Bid Amount: ____________________________

Additional rate: _______________ Per _____ 

Contractor must indicate if the additional rate is per M Sets, per C Sets, or per E Set.

 

__________________

(Contractor’s Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
Page 13 of 14 Jackets 724-713

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

****************************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by: Date: Contracting Officer: Date:

 (Initials) (Initials)

***************************************************************************************************

__________________

 (Contractor’s Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
Page 14 of 14 Jackets 724

-713

Exhibit #1