PROGRAM: 92-S

TITLE: LogLines

AGENCY: DLA Document Services

TERM: October 1, 2018 thru September 30, 2019

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

(a) Text - Printing in four-color process, 

including binding . . . per page

 (1) Makeready and/or Setup------------------------------------------------------- 192 80.00 15,360.00 45.00 8,640.00 50.00 9,600.00 26.00 4,992.00

 (2) Running Per 1,000 Copies------------------------------------------------- 2,880 9.50 27,360.00 10.00 28,800.00 11.25 32,400.00 6.90 19,872.00

(b) Cover - Printing in four-color process, 

including binding, scoring, and varnishing . . . 

per complete cover

 (1) Makeready and/or Setup-------------------------------------------------------- 6 1,500.00 9,000.00 200.00 1,200.00 500.00 3,000.00 310.00 1,860.00

 (2) Running Per 1,000 Copies------------------------------------------------------ 90 130.00 11,700.00 85.00 7,650.00 100.00 9,000.00 51.00 4,590.00

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

Packing and sealing shipping containers . . . 

per container--------------------------------------------------------------------- 460 2.00 920.00 3.00 1,380.00 3.00 1,380.00 3.00 1,380.00

2. Mailed Shipments -

(a) Single copies in kraft envelope . . . 

per envelope-------------------------------------------------------------------------- 5,000 0.75 3,750.00 0.35 1,750.00 1.00 5,000.00 1.25 6,250.00

(b) Multiple copies, up to 12 pounds, 

inserted into shipping bags or 

wrapped in shipping bundles

(maximum gross weight 14 pounds) . . . 

per bag or bundle-------------------------------------------------------------- 7,500 1.00 7,500.00 0.80 6,000.00 1.50 11,250.00 1.20 9,000.00

(c) Quantities over 12 pounds, up to 36 pounds,

packed in shipping containers 

(maximum gross weight 40 pounds) . . . 

per container------------------------------------------------------------ 300 1.25 375.00 3.00 900.00 2.00 600.00 4.00 1,200.00

CONTRACTOR TOTALS $75,965.00 $56,320.00 $72,230.00 $49,144.00

DISCOUNT 2.00% $1,519.30 2.00% $1,126.40 2.00% $1,444.60 0.00% $0.00

DISCOUNTED TOTALS $74,445.70 $55,193.60 $70,785.40 $49,144.00

K-B OFFSET PRINTING

Louisville, KY State College, PA

GRAY GRAPHICS

Capitol Heights, MD

GRAPHIC VISIONS

Gaithersburg, MD

GATEWAY PRESS, INC.

( A W A R D E D )

Page 1 of 2
PROGRAM: 92-S

TITLE: LogLines

AGENCY: DLA Document Services

TERM: October 1, 2018 thru September 30, 2019

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

(a) Text - Printing in four-color process, 

including binding . . . per page

 (1) Makeready and/or Setup------------------------------------------------------- 192 108.00 20,736.00 52.00 9,984.00 31.20 5,990.40 25.00 4,800.00

 (2) Running Per 1,000 Copies------------------------------------------------- 2,880 65.00 187,200.00 9.05 26,064.00 17.46 50,284.80 6.50 18,720.00

(b) Cover - Printing in four-color process, 

including binding, scoring, and varnishing . . . 

per complete cover

 (1) Makeready and/or Setup-------------------------------------------------------- 6 432.00 2,592.00 725.00 4,350.00 150.00 900.00 300.00 1,800.00

 (2) Running Per 1,000 Copies------------------------------------------------------ 90 129.50 11,655.00 85.00 7,650.00 119.27 10,734.30 50.00 4,500.00

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

Packing and sealing shipping containers . . . 

per container--------------------------------------------------------------------- 460 2.00 920.00 1.75 805.00 4.37 2,010.20 3.00 1,380.00

2. Mailed Shipments -

(a) Single copies in kraft envelope . . . 

per envelope-------------------------------------------------------------------------- 5,000 1.00 5,000.00 0.20 1,000.00 0.38 1,900.00 1.00 5,000.00

(b) Multiple copies, up to 12 pounds, 

inserted into shipping bags or 

wrapped in shipping bundles

(maximum gross weight 14 pounds) . . . 

per bag or bundle-------------------------------------------------------------- 7,500 2.00 15,000.00 0.75 5,625.00 1.39 10,425.00 1.10 8,250.00

(c) Quantities over 12 pounds, up to 36 pounds,

packed in shipping containers 

(maximum gross weight 40 pounds) . . . 

per container------------------------------------------------------------ 300 3.00 900.00 2.00 600.00 4.20 1,260.00 3.00 900.00

CONTRACTOR TOTALS $244,003.00 $56,078.00 $83,504.70 $45,350.00

DISCOUNT 1.00% $2,440.03 1.00% $560.78 5.00% $4,175.24 0.00% $0.00

DISCOUNTED TOTALS $241,562.97 $55,517.22 $79,329.46 $45,350.00

LITHEXCEL McDONALD & EUDY

(CURRENT CONTRACTOR)

PRODUCTION PRESS K-B OFFSET PRINTING

Albuquerque, NM Temple Hills, MD Jacksonville, IL State College, PA

Page 2 of 2
Program 92-S Page 1 of 15

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

LogLines

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Defense

(DLA Document Services)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning October 1, 2018 and ending 

September 30, 2019, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on September 12,

2018.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401.

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the 

hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow 

the instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-

0526.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding.

 GPO has issued a new GPO Publication 310.2, GPO Contract Terms – Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev. 1-18). Prospective bidders should carefully read this publication as 

the applicable terms within become an integral part of this contract. The document is posted at: 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

 The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

“SECTION 4. – SCHEDULE OF PRICES.”

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
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92-S (9/19)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level III.

(b) Finishing Attributes (item related) – Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Press Sheets

P-8. Halftone Match (Single and Double Impression) O.K. Press Sheets

P-10. Process Color Match O.K. Press Sheets

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards –

P-7. O.K. Proofs; Average Type Dimension in Publication; Electronic Media.

P-8. O.K. Proofs; Electronic Media.

P-10. O.K. Proofs; Electronic Media.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
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92-S (9/19)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from October 1, 2018 to September 30, 2019, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending June 30, 2018, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’sfacility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from October 1, 2018 through September 30, 2019, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.
LogLines Page 4 of 15

92-S (9/19)

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
LogLines Page 5 of 15

92-S (9/19)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of separate-covered publications requiring such operations as 

electronic prepress, printing in four-color process, binding, packing, and distribution.

TITLE: LogLines.

FREQUENCY OF ORDERS: Approximately 4 to 6 orders per year.

QUANTITY: Approximately 10,000 to 20,000 copies per order.

NUMBER OF PAGES: Approximately 24 to 40 pages (plus cover) per order. 

TRIM SIZE: 8-3/8 x 10-3/4”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Macintosh OS 10.X (or higher)

Storage Media: FTP; Email; CD-ROM; DVD

Software: Microsoft Word (current version);

Adobe Creative Cloud Applications (current version)

All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished and/or embedded.

The contractor is cautioned that furnished fonts are the property of the Government 

and /or its originator. All furnished fonts are to be eliminated from the contractor’s 

archive immediately after completion of the contract.

 Additional 

Information: Files will be furnished in native application, Postscript, and/or PDF format.

Visual of furnished electronic files showing scanned line art and halftone placement may 

be provided. All illustrations will be scanned into electronic files.

Agency will design and layout each page of publication using the InDesign layout 

program, incorporating Tag Interchange File Format (TIFF) files of scanned line and/or 

halftone art; JPEGs; PSD Photoshop file; or PNG Photoshop format.

Agency will provide layouts, TIFF files, occasional EPS files of artwork, PSD, and 

PNG.

GPO Form 952 (Desktop Publishing – Disk Information) may be furnished.

Addresses for distribution will be furnished electronically in a Microsoft Excel file format. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint,

form number and revision date, carried in the electronic files, must not print on finished product.
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92-S (9/19)

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications.

Contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for the 

FTP, which at a minimum, must have a unique user ID and password. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency point of contact specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones must be 150-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic filesincluding tracking,

kerning, spacing, and/or leading to align copy and page elements. It is anticipated that the Government will make all 

major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise 

specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document 

Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

(The Government will accept PDF files as digital deliverables when furnished by the Government.)

PROOFS: One (1) Adobe Acrobat (current version) PDF soft proof of entire publication using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. Proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match. Proof will be transferred to the ordering 

agency via email.

Two (2) sets of digital color content proofs of entire publication. Direct to plate must be used to produce the final 

product with a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed, and folded to the finished size of the product.

One (1) set of inkjet proofs that are G7 profiled and use pigment-based inks of entire publication. A proofing RIP that 

provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles 

Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 

3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) 

must be achieved. Output must be a minimum resolution of 720 x 720 dpi on a GRACoL or SWOP certified proofing 

media. Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

Control Strip 2009 or 2013(i1).
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92-S (9/19)

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. 

Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” 

solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if 

applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum resolution of 2400 x 2400 dpi.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011.

Government Paper Specification Standards No. 12 – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_12.pdf?sfvrsn=2.

All text paper used in each copy must be of a uniform shade. 

All cover paper must have the grain parallel to the spine.

Text – White Litho (Gloss) Coated Book, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A180.

Cover – White Litho (Gloss) Coated Cover, basis weight: 60 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L10.

PRINTING: Print Covers 1 through 4 and text pages, head-to-head, in four-color process – exact register. 

Facing pages print to and must align across the bind.

After printing, coat the entire surface of Covers 1 and 4 with a clear varnish to prevent scratching and smearing.

NOTE: Products must be printed on a press capable of printing four (4) colors in a single pass through the press 

(minimum four printing units).

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s 

plant for the purpose of establishing specified standards for use during the actual press run. Upon approval of the 

sheets, contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances 

when applicable) and with discarding all makeready sheets that preceded approval. When a press sheet inspection is 

required, it will be specified on the individual print order. See GPO Publication 315.3 (Guidelines for Contractors 

Holding Press Sheet Inspections) issued January 2015. NOTE: A press sheet inspection is for the purpose of setting 

specific standards that are to be maintained throughout the entire run. It does not constitute a prior approval of the 

entire run.

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas consisting of 

1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray balance patches for 

process color (if applicable). These areas must be repeated across the entire press sheet.

Viewing Light – Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009. A viewing booth under controlled conditions 
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92-S (9/19)

with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.

MARGINS: Margins will be as indicated on the print order or furnished media.

Occasional bleed pages scattered throughout text. 

Covers 1 through 4 contain full bleeds. 

BINDING: Saddle-wire stitch in two places on the 10-3/4” dimension and trim three sides. Each product must 

contain complete four-page signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or 

right side of stitches will not be allowed. 

Score covers on fold. 

PACKING: All shipments which fill less than a shipping container must be packaged with materials of sufficient 

strength and durability and in such a manner which will guarantee that the product will not be damaged and the 

package will not open nor split when processed through the U.S. mail system or a small package carrier delivery 

system.

Bulk Shipments –

Pack suitably in shipping containers.

Mailed Shipments –

Single copies must be inserted into kraft envelopes.

Multiple copies, up to 12 pounds, must be inserted into appropriately-sized cushioned shipping bags or wrapped in 

shipping bundles (maximum gross weight 14 pounds).

Quantities over 12 pounds, up to 36 pounds, must be packed in appropriately-sized shipping containers (maximum 

gross weight 40 pounds).

LABELING AND MARKING:

Bulk Shipments –

Contractor to download GPO Form 905 (Rev. 7-15) – Labeling and Marking Specifications which can be located at 

GPO.gov, fill in appropriate blanks, and attach to shipping containers.

Mailed Shipments –

Create and affix a recipient address label to each unit of mail packaged in kraft envelopes, cushioned shipping bags,

shipping bundles, and shipping containers.

At contractor’s option, addresses may be imaged directly onto kraft envelopes, cushioned shipping bags, shipping 

bundles, and shipping containers.
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92-S (9/19)

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located at GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper, and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent to: HQ Defense Logistics Agency, Rear Loading Dock, Pod 1, 8725 John J. 

Kingman Road, Fort Belvoir, VA 22060-6221.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay 

in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies 

which can be located at GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their 

cost will not be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION:

 Mail/ship f.o.b. contractor’s city the majority of each order to domestic and foreign (APO/FPO) addresses. 

 Deliver f.o.b. destination a total of approximately 20 copies (GPO depository and file) to two (2) addresses 

within the commercial zone of Washington, DC.

 Deliver f.o.b. destination the balance of each order to one (1) address in Fort Belvoir, VA.

Complete addresses and quantities will be furnished with each print order.

All mailing shall be made at the most economical rate – reimbursable.

Contractor is required to apply the appropriate postage to each mailing. Contractor will be reimbursed for postage by 

submitting a properly completed postal service form (or equivalent) with each billing invoice.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail”

or “International Mail”, as applicable.
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NOTE: In accordance with United States Postal Service (USPS) regulations, contractor will be required to run 

distribution files on each order through the National Change of Address (NCOA) and the Coding Accuracy Support 

System (CASS) service databases to verify addresses are NCOA and CASS certified. All related costs to perform this 

operation must be included in submitted bid pricing. No additional reimbursement will be authorized. (NOTE: On 

each order, upon completion of NCOA/CASS database verification, contractor is required to send address changes to 

the ordering agency.) 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a single 

destination are to be sent by reimbursable parcel post or small parcel carrier, whichever method is most economical to 

the Government, unless otherwise instructed. However,shipments to APO, FPO, and post office addresses, regardless 

of total weight of shipment, must be made by reimbursable U.S. Postal Service. 

If, due to contractor delay, the contractor uses overnight or express shipping in order to meet the schedule as 

specified in these requirements, the Government will not be liable for any overnight/express shipping charges.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 92-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide 

all applicable tracking numbers, delivery/mailing/shipping method, and title of publication. Contractor must be able 

to provide copies of all delivery, mailing, and/or shipping receipts upon agency request.

Upon completion of each order, an itemized copy of contractor’s billing invoice must be emailed to: Phillip Prater at: 

phillip.prater@dla.mil.

Upon completion of each order, all furnished material (as applicable) must be returned to: HQ Defense Logistics 

Agency, DP, Room 2545, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6221.

All expenses incidental to picking up and returning material (as applicable),submitting proofs, and furnishing sample 

copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Furnished material (as applicable), print orders, and proofs must be picked up from and delivered to: HQ Defense 

Logistics Agency, DP, Room 2545, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6221. (Contractor must 

use an overnight service for the pickup and delivery of furnished material, print orders, and proofs.)

Furnished electronic media and visual(s) must be returned with proofs – as applicable.

Email address and instructions for the submission of PDF proofs will be provided with each print order.

No definite schedule for placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

 Contractor must complete production and distribution within 12 workdays of notification of availability of 

print order and furnished material.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. (The first workday after receipt of proofs at the ordering agency is day one (1) of 

the hold time.) 

 All proof, press sheet inspection, and transit time is included in the 12-workday schedule.
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NOTE: If revised proofs are required due to Author’s Alterations, contractor must submit revised proofs within one 

(1) workday of notification of required revised proofs. Notification of approval or additional changes/corrections will 

be provided within one (1) workday of receipt of revised proofs. 

The contractor must notify the U.S. GPO of the date and time the press sheet inspection can be performed. In order 

for proper arrangements to be made, notification must be given at least three (3) workdays prior to the inspection. 

Notify the U.S. Government Publishing Office, Quality Control for Published Products, Washington, DC 20401 at 

(202) 512-0542. Telephone calls will only be accepted between the hours of 8:00 a.m. and 2:00 p.m., prevailing 

Eastern Time, Monday through Friday. NOTE: See contract clauses, paragraph 14(e)(1), Inspections and Tests of 

GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 1-18)). When supplies are not ready 

at the time specified by the contractor for inspection, the Contracting Officer may charge to the contractor the 

additional cost of the inspection.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified and all shipments mailed/shipped f.o.b. contractor’s city must be delivered to 

the U.S. Postal Service or small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at 

(202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries.
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SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. (a) 192 2,880

(b) 6 90

II. 1. 460

2. (a) 5,000

(b) 7,500

(c) 300
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SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailing/shipping and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

A charge will be allowed for each text page, whether printed or blank.

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text.

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and stock/paper) for the printing and binding of the product listed in accordance with 

these specifications.

Makeready Running Per

and/or Setup 1,000 Copies

(l) (2)

(a) Text – Printing in four-color process,

including binding..............................................................per page......$___________ $___________

(b) Cover – Printing in four-color process,

including binding, scoring, and varnishing .....per complete cover......$___________ $___________

___________

(Initials)

 Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”
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II. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of packing; kraft envelopes,shipping bags,shipping bundles, and shipping containers; all necessary wrapping 

and packing materials; labeling and marking; NCOA/CASS verification; and complete distribution, in accordance 

with these specifications.

1. Bulk Shipments –

Packing and sealing shipping containers................................................... per container......$___________

2. Mailed Shipments –

(a) Single copies in kraft envelopes............................................................per envelope......$___________

(b) Multiple copies, up to 12 pounds,

inserted into cushioned shipping bags or 

wrapped in shipping bundles

(maximum gross weight 14 pounds)............................................. per bag or bundle......$___________

(c) Quantities over 12 pounds, up to 36 pounds,

packed in shipping containers 

(maximum gross weight 40 pounds).................................................... per container......$___________

___________

(Initials)
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SHIPMENTS: Shipments will be made from: City _________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent ____________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in

exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _______________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

____________________________________________________________________________________________

 (Street Address)

____________________________________________________________________________________________

 (City – State – Zip Code)

By _________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

_____________________________________________________________________________________________

 (Person to be Contacted) (Telephone Number) (Email Address)

*******************************************************************************************

 

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________
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