Program 1099‐S; revised 080717. Term Date of Award To 08/31/18

TITLE: Streamline Magazine

Yakima WA Las Vegas NV Kennewick WA Temple Hills M

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE CO

I. COMPLETE PRODUCT:

(a) Four color process, per page.

1. Make‐ready and/or Setup 144 51.70 $ $ 7,444.80 $ 20.00 $ 2,880.00 $ 98.50 $14,184.00 $ 50.00 $ 

2. Running per 1,000 copies 346 17.40 $ $ 6,020.40 $ 21.57 $ 7,463.22 $ 16.56 $ 5,729.76 $ 25.00 $ 

II. ADDITIONAL OPERATIONS:

(a) Emailed proof, per page. 144 N/C $ ‐ N/C $ ‐ $ 2.50 $ 360.00 $ 4.00 $ 

(b) Computer time work, cost per hour. 2 75.00 $ $ 150.00 $ 190.00 $ 380.00 $ 85.00 $ 170.00 $ 75.00 $ 

CONTRACTOR TOTALS $13,615.20 $10,723.22 $20,443.76 $1

DISCOUNT NET $ ‐ 2% 214.46 $ NET $ ‐ 1% 

$ 

DISCOUNTED TOTALS 30 days 13,615.2 $ 0 20 days 10,508.7 $ 6 30 days 20,443.7 $ 6 20 days 1

$ 

AWARDED

Review by:__________

Abbotts Printing Inc Creel Printing LLC

Esprit Graphic

Communications

McDonald & 

Printers 
Program 1099S; revised 08/07/17 page 1 of 11 

Specifications by FB 

Reviewed by RW 

U.S. GOVERNMENT PUBLISHING OFFICE 

Seattle, Washington 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Streamline Magazine 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Energy/Mission Support Alliance 

Richland, WA 

Single Award 

The term of this contract is for the period 

Beginning Date of Award and ending August 31, 2018, 

this is the base. This contract has a four year extension potential 

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Seattle-time, on August 31, 2017 

CONTRACT TERM: The term of this contract is for one year (the base year), and up to four option years. Special 

attention is directed to the following clauses in this contract: "Economic Price Adjustment," and “Option to Extend 

the Contract Term.” 

Fill out and mail Section 4; Schedule of Prices; of this specification with a copy of the 910 form to: U.S. 

GOVERNMENT PUBLISHING OFFICE; 4735 E. Marginal Way South; Seattle; Washington; 98134. Mark your 

bid “ATTN: 1099-S” on the outside of the envelope. 

The following web address will allow you to print a copy of the 910 form. 

http://www.gpo.gov/pdfs/vendors/sfas/bids910.pdf 

THIS IS A NEW OFFERING, THERE IS NO HISTORY 

For information of a technical nature call Felicia Buchko, Ext. # 3, or email fbuchko@gpo.gov, other questions 

should be directed to the contract administrator, Lautretz Moore, Ext. # 2, or email lmoore@gpo.gov Phone: 

(206)764-3726 (no collect calls). 

 
Streamline Magazine; revised 08/07/17 Page 2 of 10

Program 1099-S 

SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract, which results from this Invitation for Bid, will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 

1, 1987 (Rev. 6/01)), and GPO Contract Terms, Quality Assurance Through Attributes Program (GPO Pub. 310.1, 

effective May 1979 (revised December 1992)). 

 

http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf 

The above links will enable viewing of the most current versions of the afore mentioned documents. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes – Level III 

(b) Finishing Attributes – Level III 

Inspection Levels (from MIL-STD-105): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specification Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

 

P-7. Type Quality and Uniformity Approved Proof and/or Government Furnished Material 

P-8. Halftone Match (Single and Double Impression) Approved Proof and/or Government Furnished Material 

P-9. Solid and Screen Tint Color Match Government Furnished Material or Pantone Match 

P-10. Process Color Match Approved Proof and/or Government Furnished Material 

SUBCONTRACTING: The predominant production function is presswork. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. 

See also "Economic Price Adjustment" for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
Streamline Magazine; revised 08/07/17 Page 3 of 10

Program 1099-S 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through August 31, 2018 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be "issued" upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if 

paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from 

the 12-month interval ending three (3) months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval 

ending (insert the date that is 3 months prior to the beginning of the contract), called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct a preaward survey or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

"estimated", it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 
Streamline Magazine; revised 08/07/17 Page 4 of 10

Program 1099-S 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual “Print Order” for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

FACSIMILE BIDS: The solicitation provision in GPO Contract Terms (Pub. 310.2) permitting facsimile bids means 

a bid that has been transmitted to and has been received by a commercial enterprise via facsimile and subsequently 

delivered to the Government. Facsimile bids transmitted to GPO offices will not be considered.

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the fastest method of getting paid. The 

information for using this method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

The following website address will allow you to create the GPO payment barcode cover page: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/ 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the 

General Information of the Office of Finance web page located at https://www.gpo.gov/finance/index.htm. 

 
Streamline Magazine; revised 08/07/17 Page 5 of 10

Program 1099-S 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of a self-cover saddle-stitched magazine requiring such 

operations as printing, binding, packing, mailing and bulk delivery. 

TITLE: Streamline Magazine 

FREQUENCY OF ORDERS: Approximately 4 orders per year. 

NUMBER OF PAGES: An average of 36 pages per order. 

QUANTITY: An average of 2,400 copies per order. 

TRIM SIZES: 8-1/2 x 11” 

GOVERNMENT TO FURNISH:

Digital files could include but are not limited to: PDF files, PUB, GIF, PNG, Microsoft Office Suite of products, 

PhotoShop, Illustrator, PageMaker, InDesign, CorelDraw, QuarkXPress, Freehand, Suitcase and PostScript. 

Software will be in a variety of versions. The contractor must have the current versions and up-grade as they 

become available. 

Fonts and links. 

Distribution list. 

Handling Database. 

At the option of the agency electronic media will occasionally be sent via email or contractor’s ftp site. 

Print Order (GPO Form 2511) 

GPO form 905 for shipping container labels. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification 

marks of any kind, etc., except form number and revision date, carried on copy or film or in electronic files, must not 

print on finished product. 

CONTRACTOR TO FURNISH: 

All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the 

products in accordance with these specifications. 

The contractor will host a secure FTP service with Secure Sockets Layer (SSL) or Transfer Layer Security (TLS) 

encryption. The servers must be redundant and located in a secure locked, climate controlled, fire-resistant facility. 

The contractor must provide website information allowing the ordering agencies to post and retrieve Government 

furnished materials and proofs from their secure website. 

Contractor is responsible for converting images to an appropriate color space and file format for output. Contractor 

must also apply any and all necessary prepress functions to achieve best possible output quality of supplied files. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to the ordering agency. 
Streamline Magazine; revised 08/07/17 Page 6 of 10

Program 1099-S 

This preflight must identify any problem areas with digital file submission and must include but not be limited to 

missing or damaged fonts, damaged disks, missing bleeds, improper trim size, and improper color definition. The 

Contractor is also responsible for creating or altering any necessary trapping, setting proper screen angles and 

frequency (unless indicated otherwise by the Government), and defining proper file output selection for the imaging 

device being used. All furnished files must be imaged as necessary to meet the assigned Quality Assurance 

Through Attributes Program (QATAP) level. 

When required, upon completion of each order, the contractor must furnish final production native application files 

(digital deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept any proprietary file formats other than those supplied, unless specified by the 

Government. 

PRINTING: Print head to head in color. Floodcoat all pages with a clear gloss-finish varnish or aqueous coating. 

INK: Four-Color Process + Black + Clear Gloss Coating 

COMPUTER TIME WORK: Will consist of minor repairs and/or corrections required by the ordering agency on 

electronic camera copy. Time work will be rounded up to closest 15 minute increments. Prior to work, the 

contractor will be required to inform the agency of the approximate time required for repairs or corrections. 

Prior to making revisions, the contractor will copy the furnished files and make all changes to the copy. 

PROOFS: 

Emailed Proofs: Contractor to submit one “Press Quality” PDF “soft” proof (for content only) using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text 

flow and image position. Proof will not be used for color match. Email proof to agency; subject line of email must 

include “PROOF for Program 1099S Print Order XXXXX”. Contractor must call agency to confirm receipt of proof. 

Proofs will be withheld not more than 1 workday from receipt by the Government to receipt in contractor’s plant. 

When proofs are required the contractor must not print prior to receipt of an ‘OK to print”. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards 

No. 12” dated March, 2011. http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf 

The Contracting Officer reserves the right to reject shipments of any order printed on paper the 

color of which, in his opinion, materially differs from that of the color specified. 

Stock to be used will be indicated on each print order. 

Color of paper furnished must be a uniform shade and a close match by visual inspection of the JCP color samples. 

White No. 2 Coated Text, Gloss-Finish, Basis Size 25 x 38”, Basis Weight 80 lbs. per 500 sheets, equal to JCP 

Code A182 

MARGINS: Bleeds on all pages. 

BINDING: Collate all and saddle wire stitch in two places on 11” side and trim three sides. 

Grain must run parallel to spine. 

Score at all folds. 

LABELING AND MARKING: Use GPO form 905 to mark all shipping containers. 
Streamline Magazine; revised 08/07/17 Page 7 of 10

Program 1099-S 

MAILING: Contractor must provide their own bulk mail permit to be included in the layout of the self-mailing 

publication; include the agency provided handling database; printing and adhering addresses; sorting for bulk 

mailing rates and delivering to post office. 

Print return address, postage permit, and recipients address in black ink. 

Contractor must run the provided address list through National Change of Address (NCOA) software prior to 

addressing the product. Provide a list of rejected names to the agency. 

Contractor must label mailed copies with addresses. Contractor has option to label with paper labels or direct 

imaging. Contractor must ensure the address positioning is in accordance with current USPS regulations. 

Contractor must mail at the most economical mail rate. 

Mailing will require the contractor to provide their own permit mailing indicia or applicable postage for individual 

mailing. The contractor is to mail according to current DMM, Bulk rate. 

Contractor must sort for bulk mail rates. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” as applicable. The contractor must provide CASS and PAVE certified software for matching ZIP + 4, barcoding, and presorting for maximum postal automation discounts (as applicable). In cases of a particular address 

that can not be CASS certified, but otherwise be considered minimally acceptable for processing through the Postal 

Service, the contractor must ensure all such pieces are mailed at the appropriate postal rate. 

Do NOT tab. 

DISTRIBUTION: An average of 2,073 addressed mailed copies and an average of 327 unaddressed copies. 

Contractor must sort all addressed copies for bulk mail rates and deliver to local post office for mailing. Contractor 

to pay all postage. Submit GPO Form 712 or postal equivalent with billing documents. Contractor will be reimbursed 

mailing costs by submitting a properly completed Postal Service form (or equivalent) with the voucher for billing. 

The form, which will be acceptable as a "proof of mailing" for the contractor, MUST be certified by the Post Office 

as to accuracy, and include the GPO Print Order and Program number, total quantity delivered, number of items 

and date delivery was made. 

Deliver F.O.B. destination to Richland, WA 

Remaining unaddressed copies must be delivered F.O.B. destination via traceable small package third party carrier 

to: 

Department of Energy/Mission Support Alliance 

ATTN: Ginger Benecke 

2490 Garlick Blvd 

Richland, WA 99354 

Mode of transportation for product delivery to Richland WA address must be able to provide information for trace of 

minimum of 24 hours. Deliveries not accepted after 3PM. 

Upon completion of each order, all originals must be returned to the ordering Department. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to agency 

and to infoseattle@gpo.gov. Call the agency to confirm receipt of documentation. The subject line of the message 

shall be “Distribution for PROGRAM 1099S, PRINT ORDER: ______”. The notice must provide all applicable 

tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, 

and shipping receipts upon agency request. 

PACKING: Pack suitable quantities per shipping container. Each shipping container must not exceed 45 pounds 

when fully packed. 
Streamline Magazine; revised 08/07/17 Page 8 of 10

Program 1099-S 

All expenses incidental to picking up of Government furnished materials, returning materials, and furnishing sample 

copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

When requested by the agency Government furnished material must be picked up from and delivered (f.o.b. 

destination) at the ordering Department. 

Schedule will begin the workday of notification of the availability of print order and furnished material. 

No definite schedule for pickup of material can be predetermined. 

Delivery to the post office must be made from within 7 to 10 days. 

The ship/deliver date indicated on the print order is the date products ordered must be delivered to the destination(s) 

specified for unaddressed copies and to post office for addressed copies. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
Streamline Magazine; revised 08/07/17 Page 9 of 10

Program 1099-S 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce 12 months’ work under this contract. 

These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be 

ordered for the term of this contract. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

I. (a) (1) 144 

 (2) 346 

II. (a) 144 

 (b) 2 

 
Streamline Magazine; revised 08/07/17 Page 10 of 10

Program 1099-S 

SECTION 4.-SCHEDULE OF PRICES

Bids offered are f.o.b. contractor city for all mailed shipments and f.o.b. destination for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), N/A or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer, or to GPO prices for the same operation if such action would be in the best interest 

of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts will be prorated at the “each rate” or the 1000 rate, which ever applies. 

I. COMPLETE PRODUCT: Prices quoted shall include the cost of all required materials and 

operations necessary for the complete production, labeling, and distribution of the product(s) listed in 

accordance with these specifications.

Make-ready Running Per 

 and/or Setup 1,000 copies 

(1) (2) 

(a) Four color process, per page. $_________ $_________

II. ADDITIONAL OPERATIONS: Prices quoted shall include the cost of all required materials and 

operations necessary for the complete operations as listed below.

(a) Emailed proof, per page. $_________

(b) Computer time work, cost per hour. $_________

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 

BIDDER’S NAME AND SIGNATURE: Fill out and return all pages in “Section 4.- Schedule of Prices” and initial or 

sign each in the space provided, and submit with the GPO Form 910, “Bid”. Only the original is required. Do not 

enter bid prices on the GPO Form 910. NOTE: The schedule of prices will prevail in instances where prices are 

inadvertently entered on GPO Form 910. 

Bidder ____________________________________________________________________________________ 

__________________________________________________________________________________________ 

City – State 

By ________________________________________________________________________________________ 

 Signature and title of person authorized to sign this bid 

____________________________________________ ______________________________________ 

Person to be contacted Telephone Number