ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST 

I.   COMPLETE PRODUCT

(a)   Format A: 3521.....per book 300,000 3.33 $              $999,000.00 3.75 $              $1,125,000.00 3.379 $            $1,013,700.00 $3.30 $990,00

(b)   Format A: 6207.....per book 20,000 3.90 $              $78,000.00 4.25 $              $85,000.00 4.257 $            $85,140.00 $3.42 $68,40

(c)   Format B: 6942.....per book 1,000 6.00 $              $6,000.00 11.50 $            $11,500.00 11.539 $         $11,539.00 $7.00 $7,00

(d)   Format C: 3525.....per book 50,000 4.33 $              $216,500.00 4.75 $              $237,500.00 5.850 $            $292,500.00 $5.85 $292,50

(e)   Format D: 5028.....per book 1,200 7.11 $              $8,532.00 13.75 $            $16,500.00 12.554 $         $15,064.80 $17.68 $21,21

(f)   Format E: 3524.....per book 10,000 6.70 $              $67,000.00 4.00 $              $40,000.00 9.291 $            $92,910.00 $11.00 $110,00

(g)   Format E: 8363.....per book 7,000 5.44 $              $38,080.00 4.00 $              $28,000.00 9.669 $            $67,683.00 $10.62 $74,34

(h)   Format F: 3527.....per book 300 9.11 $              $2,733.00 39.00 $            $11,700.00 28.666 $         $8,599.80 $47.40 $14,22

(i)   Format F: 6211.....per book 300 9.11 $              $2,733.00 39.00 $            $11,700.00 28.666 $         $8,599.80 $47.40 $14,22

CONTRACTOR TOTALS $1,418,578.00 $1,566,900.00 $1,595,736.40 $1,591,896

DISCOUNT 1%‐10 1%‐20 $15,669.00 2%‐20 $31,914.73 0.25%‐20 $3,979

DISCOUNTED TOTALS $1,418,578.00 $1,551,231.00 $1,563,821.67 $1,587,916

AWARDED

Program No 1205‐S A1 Term Date of Award To 11/30/19

TITLE:  Various Green Military Log Books

IPMG Gateway Press, Inc. Monarch Litho 

New York, NY Louisville, KY Montebello, CA Brooklyn, NY

The Print House
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Philadelphia Regional Office | 928 Jaymor Road, Suite A-190, Southampton, PA 18966-3820

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

December 18, 2018

This is Amendment No. 1. The specification in our invitation for bids on Program 1205-S, scheduled for 

opening at 2:00 PM, 12/18/18, is amended as follows:

1. Change the bid opening date to December 21, 2018.

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

U.S. Government Publishing Office

Philadelphia Regional Office

928 Jaymor Road, Suite A-190

Southampton, PA 18966-3820

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission. Telephone or e-mail submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may 

be reason for bid being declared nonresponsive.

Sincerely,

DEBRA L. ROZDZIELSKI

Contracting Officer
Program 1205-S Page 1 of 20

Specifications by: DP

Reviewed by: DR

U.S. GOVERNMENT PUBLISHING OFFICE

Philadelphia, PA

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Various Green Military Log Books

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Defense Logistics Agency (DLA), Data Production Operations, J67F

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

November 30, 2019 plus up to four (4) optional 12-month extension period(s) that may be added in accordance 

with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be publicly opened at 2:00 p.m., prevailing Philadelphia, PA, time, on December 18, 

2018.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, 928 Jaymor Road, Suite A-190, Southampton, PA 18966. Facsimile bids in 

response to this solicitation are permitted. Facsimile bids may be submitted directly to (215) 364-6476. The 

program number and bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation 

Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand delivered bids are to be 

taken to: GPO, 928 Jaymor Road Suite A-190, Southampton, PA 18966, between the hours of 9:00 a.m. and 4:00 

p.m., prevailing Philadelphia, PA, time, Monday through Friday. The contractor is to follow the instructions in the 

Bid Submission/Opening area. If further instruction or assistance is required, call (215) 364-6465.

BIDDERS, PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, 

sign/initial, as applicable, all pages of SECTION 4. – SCHEDULE OF PRICES.

GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, Supplemental

Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this publication as the 

applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

These specifications have been EXTENSIVELY revised; therefore, all bidders are cautioned to familiarize 

themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Diane Peluso at (215) 364-6465 x4, or at dpeluso@gpo.gov.
Various Green Military Log Books Page 2 of 20

1205-S (11/19)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf.

Predominant Production Function: Presswork. The contractor may make contracts with any other party for the 

furnishing of any part of the supplies or work called for, with the exception of the predominant production 

function.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes - Level IV.

(b) Finishing (item related) Attributes - Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Furnished Sample

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
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1205-S (11/19)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to November 30, 2019 and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending August 31, 

2018, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Philadelphia, PA, immediately after award. At the 

Government’s option, the postaward conference may be held via teleconference.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order.
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1205-S (11/19)

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through November 30, 2019, plus for

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically

transmitted or otherwise physically furnished to contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is 

EXTENDED from 120 days to one calendar year from the date the check is tendered as final payment. All other 

provisions remain the same.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
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1205-S (11/19)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of case-bound, smyth-sewn books requiring such operations 

as composition, stamping/printing, binding, packing, and distribution.

TITLE: Various Green Military Log Books.

FREQUENCY OF ORDERS: Based on past performance, it is anticipated that from 7 to 12 orders will be

placed per year.

QUANTITY: Approximately 300 to 100,000 copies per format below.

Stock Approximate No. Approximate Number

Format Numbers of Orders Per Year of Copies Per Order

A 3521 3 to 4 100,000

A 6207 1 to 2 20,000

B 6942 1 1,000

C 3525 2 to 3 25,000

D 5028 1 1,200

E 3524 1 10,000

E 8363 1 to 2 7,000

F 3527 1 300

F 6211 1 300 

*Stock numbers listed represent the last four digits of each stock number.

NOTE: A separate print order will be issued at the beginning of the contract for all required proofs. (See 

“PROOFS.”)

FORMAT DESCRIPTIONS:

Format A: 

Trim Size: 4-7/8 x 7-3/4”

Page Count: 192 pages (96 leaves).

Format A consists of two items as follow:

 Stock Number: 7530-00-222-3521. 

Each page prints 28 horizontal rules in blue ink with screen. Pages bleed.

 Stock Number: 7530-00-286-6207. 

Each page prints 29 horizontal and 4 vertical rules in blue ink with screen. Pages bleed horizontally.
Various Green Military Log Books Page 6 of 20

1205-S (11/19)

Format B:

Trim Size: 7-1/4” x 9-1/2”

Page Count: 120 pages (60 leaves).

 Stock Number: 7530-00-286-6942.

Each page prints 29 horizontal and 2 vertical rules in blue ink with screen. Pages 1 through 6 with tab A 

are numbered 2, 4 and 6 in the upper outside corners. The odd numbered pages start with page 7 through 

120; all Arabic numerals. Pages bleed.

Bleed Tabs: Bleed index tabs print on all leaves in solid blue ink with letters reversed out in 27 positions as 

follows (the number in parenthesis represents leaves to each bleed tab): A(3), B(4), C(4), D(2), E(2), F(2), G(2), 

H(4), I(2), J(2), K(2), L(2), M(2), Mc(2), N(2), O(2), P(2), Q(1), R(2), S(4), T(3), U(1), V(1), W(4), X(1), Y(1), 

Z(1). Bleed tab sizes are all approximately 1/2 x 23/64". 

Format C:

Trim Size: 7-5/8 x 10-1/4”

Page Count: 192 pages (96 leaves).

 Stock Number: 7530-00-222-3525.

Each page prints 29 horizontal rules in blue ink with screen. Pages bleed.

Format D:

Trim Size: 7-1/8 x 12-1/2”

Page Count: 304 pages (152 leaves).

 Stock Number: 7530-00-290-5028.

Each page prints 37 horizontal and 1 vertical rule in blue ink with screen. Pages bleed. Number each page 

sequentially in the upper outside corner beginning with Arabic numeral 1 through 304. 

Format E:

Trim Size: 8-1/8 x 13-5/8”

Page Count: 288 pages (144 leaves).

Format E consists of two items as follows:

 Stock Number: 7530-00-222-3524. 

Each page prints 39 horizontal rules in blue ink with screen. Pages bleed.

Bleed Tabs (stock number 7530-00-222-3524): Bleed index tabs print on all leaves in solid blue ink with letters 

reversed out in 26 positions as follows (the number in parenthesis represents leaves to each bleed tab): 

A(5), B(6), C(9), D(6), E(4), F(3), G(4), H(8), I(3), J(3), K(5), L(5), M(12), N(4), O(3), P(6), Q(2), R(4), S(14), 

T(8), U(3), V(3), W(15), X(4), Y(3), Z(2). Bleed tab sizes are all approximately 5/8 x 1/2". 

 Stock Number: 7530-00-286-8363. 

Each page prints 39 horizontal rules in blue ink with screen. Pages bleed.
Various Green Military Log Books Page 7 of 20

1205-S (11/19)

Format F:

Trim Size: 8-1/8 x 13-1/2”

Page Count: 304 pages (152 leaves).Format F consists of two items as follows:

 Stock Number: 7530-00-222-3527. 

The first 16 pages print 41 horizontal and 2 vertical rules in blue ink with screen.

The remaining numbered pages, Arabic numerals 1 – 288, print 39 horizontal rules in blue ink with 

screen and 2 rules print in red ink. The vertical rules, 10 print in blue ink with screen and 2 solid plus 

11 print in red ink. Page numbers print in blue ink, upper outside corners. 

Pages bleed.

 Stock Number: 7530-00-286-6211. 

The first 16 pages print 41 horizontal and 2 vertical rules in blue ink with screen.

The remaining numbered pages, Arabic numerals 1 – 288, print 38 horizontal rules in blue ink with 

screen and 2 rules print in red ink. The vertical rules, 8 print in blue ink with screen and 2 solid plus 

17 print in red ink. Page numbers print in blue ink, upper outside corners.

Pages bleed.

Alphabetic Tabs (both items): Tabs bleed and print in blue ink with letters reversed out in 8 positions as follows 

(the number in parenthesis represents leaves to each bleed tab): ABC(1), DEF(1), GHI(1), JKL(1), MNOP(1), 

QRS(1), TUV(1), WXYZ(1). Tab size: 1/2” width x 1-3/4” height. 

GOVERNMENT TO FURNISH: Sample books will be available to the contractor upon request.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on the finished product.

GPO Imprint Line for Contracts: The GPO imprint line information can be found at https://www.gpo.gov/howto-work-with-us/vendors/updates-and-notices.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications.

COMPOSITION: The contractor will be required to set type for numerals and/or letters for page numbers 

and/or bleed index tabs as required. These numerals and letters must be identical throughout the products ordered 

under these specifications.

Typefaces and Sizes for text pages: Required typeface for printing of page numbers and/or bleed index tabs may 

be one of the following: Helvetica Bold, Futura Bold, or ITC Avant Garde Gothic Bold. 

While the above typefaces are preferred, suitable alternates of comparable weight, face, and size will be 

considered for page numbers and/or bleed index tabs only. If an alternate typeface is proposed, each bidder shall 

list in the bid the name of the alternate typeface(s) and composing machine to be used.

The GPO reserves the right to require samples and to judge the suitability of any alternate typeface offered in 

order to make an award, which is deemed to be in the best interest of the Government.

Typeface sizes for text pages are indicated under “PRINTING”.

Typefaces and sizes for covers are indicated under “STAMPING/PRINTING”.
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Upon completion of the contract, the contractor must furnish final production native application files (digital 

deliverables) and Adobe Acrobat PDF files (most current version) for each format. The digital deliverables must 

be an exact representation of the final printed product and shall be returned via email, unless otherwise specified. 

The Government will not accept, as digital deliverables, PostScript files, or any proprietary file formats, unless 

specified by the Government.

PROOFS: On the first order only, the contractor must submit one (1) set of proofs as specified below for each 

format. Proofs ordered on the first order will be the quality standard for all orders placed for production of the 

books.

One (1) set of digital color content proofs (of all text pages and stamped cover pages/spine) in book form. Direct 

to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created 

using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs shall be collated 

with all elements in proper position (not pasted up), imaged face and back, trimmed, and folded to the finished 

size of the product. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011.

Government Paper Specification Standards No. 12 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_12.pdf?sfvrsn=2.

All text stock used in each copy must be of a uniform shade. 

Text: White Offset Book, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60. The requirement 

for postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) for this contract is 

waived. However, the addition of post-consumer fiber is encouraged provided that the requirements of this 

Standard are met. All other attributes remain the same.

Cover: Green Drab Drill as follows: 

Color: To match furnished sample.

Fabric: Shall be made of cotton or poly-cotton, thoroughly cleaned, and free from waste. It shall be 

evenly woven and free from an excessive number of imperfections of manufacture.

Weight: Shall be 6 ounces per square yard. A tolerance of minus 5% will be allowed.

Weave: Three harness twill.

Yarn: Shall be single ply.

Thread Count: Warp - Not less than 65 threads per inch.

Filling - Not less than 35 threads per inch.

Breaking Strength: Warp - Not less than 90 pounds.

Strip Method: Filling - Not less than 50 pounds.
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1205-S (11/19)

Porosity: Not less than an average of 15 seconds.

Additional Stocks: 

White Machine-finish Book End Paper, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A50.

Book Cover Board, 0.08” thick, equal to JCP Code R30.

PRINTING: 

Text Pages: Print or machine rule text, head-to-head, in one or two ink colors, as required. Contractor will be 

required to match Pantone Numbers 312 (Blue) and 185 (Red). 

Contractor will be required to use a 133-line screen for rules screened at 40 percent. All rules must align across 

the bind. 

Blank pages are not permitted.

Bleed index tabs begin printing in the upper outside corner and end in the bottom outside corner in descending 

order (stair step). Bleed index tabs print face only.

Format A: Rules- 1 pt.

Format B: Page numbers- 18 pt. Tab blocks- 3/8” square with reverse out letters- 14 pt. Rules- 1pt.

Format C: Rules- 1pt.

Format D: Page numbers- 20 pt. Rules- 1pt.

Format E: 3524- Tab blocks- 1/2” square with reverse out letters- 26 pt. Rules- 1pt.

Format E: 8363- Rules- 1pt.

Format F: 3527- Page numbers- 14pt. Tab blocks- 1-3/4”h x 3⁄4”w with reverse out letters- 26 pt.

Rules- 1 pt. except starting with page number 1, 2 vertical rules- 2 pt.

Format F: 6211- Page numbers- 14pt. Tab blocks- 1-3/4”h x 1⁄2”w with reverse out letters- 26 pt.

Rules- 1 pt. except starting with page number 1, 2 vertical rules- 2 pt.

STAMPING/PRINTING:

Covers: Stamp front cover and spine in matte black pigmented foil or at contractor’s option, print in black ink.

Stamping must have solid impressions – no picking, pinholes, or filled letters and numerals. 

Contractor will be required to set type and create stamping media. 

Typefaces for front cover:

Titles (one line) are upper case with letterspacing - 72 point Kennerly typeface, centered. 

Stock numbers (one line) - 12 point Helvetica typeface, at bottom.

DEFENSE LOGISTICS AGENCY (one line) is upper case – 10 point Helvetica typeface, below stock number.

No alternate typefaces for cover stamping media will be allowed.

Spine rules are 4 point and extend the full width of the spine. 
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1205-S (11/19)

Formats A and B: Stock number and agency name.

Formats C and D: Title (RECORD), stock number, agency name; 8 spine rules.

Formats E: Title (RECORD), stock number, agency name; 10 spine rules.

Format F: 3527 - Title (CASH), stock number, agency name; 10 spine rules.

Format F: 6211- Title (LEDGER), stock number, agency name; 10 spine rules.

MARGINS: Maintain margins of furnished sample books. Text pages may bleed from one to three sides.

BINDING: Smyth (signature) sew with pasted, plain endleaves. Trim three sides, round and back. Reinforce 

back with crash and strong paper liner. Case bind with suitable squares.

PACKING: 

Shrink-film wrap in units of 1 (one) each.

Pack in shipping containers. Pack suitable per shipping container.

Books are to be packed in accordance with RP001 (see below) and in accordance with MIL-STD-2073-1E (which 

can be accessed at http://quicksearch.dla.mil/). For additional information regarding packing, see ASTM D-3951-

15, “Standard Practice for Commercial Packaging.” The contractor needs to meet package levels A and B to 

protect the products from damage.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers.

All labeling and marking shall be in accordance with MIL-STD-129R (see Attachment 1). For an example of 

shipping container label, refer to page 4 &253 of MIL-STD-129R. In addition to regular markings, include the 

stock number and control number on all labels. MIL STD 129R which can be accesses at 

http://everyspec.com/MIL-STD/MIL-STD-0100-0299/MIL-STD-129R_49693/.

Line 1 - NSN w/ Dashes 

Line 2 - Contractors CAGE 

Line 3 - Part Number 

Line 4 - Item name in CAPS 

Line 5 - QTY and the Unit of Issue 

Line 6 - DLA TS contract# with dashes

Line 7 - MCP - the date the material is either preserved or packaged (format MM/YY)

NOTE: Line 4 - Item name in CAPS will be indicated per print order.

Barcode Markings: The stock number is to be barcoded on shipping containers. Palletized unit loads are 

specifically called out for identification and barcode marking. The military shipping label (MSL) format includes 

a transportation tracking number (TTN) as a conditional data element that is only included if the system can 

generate and encode it. 

The 2D (PDF417) barcode recommended for use in all packing identification marking and some figures are 

modified to remove the linear (Code 39) barcodes. The barcode shall be positioned in accordance with MIL-STD129R on packaged material.

DLA Contract Number (SPE8EN-**-Z-****) must be shown on the shipping container label.
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PALLETIZATION: Pallets are required and must be constructed in strict accordance with DLA Palletization 

Requirements, MD00100452 Revision C, and Dated 09/2016, which can be accessed at:

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletization.aspx.

Palletization of books will be in accordance with MIL-STD-147E and ISPM Publication No. 15. This requirement 

can be found within ASTM D-3951-15, “Commercial Packaging Standard,” or at the following link: 

http://www.dla.mil/Portals/104/Documents/LandAndMaritime/V/VS/Packaging/LM_ISPM15WoodPackagingMa

terialinInternationalTrade_151007.pdf.

MIL STD 147E-1 can be accessed at http://everyspec.com/MIL-STD/MIL-STD-0100-0299/MIL-STD147E_CHG-1_49067/. Reference Pages 14-16.

Pallet size: 40"L x 48"W (See Attachment 2).

Pallet material: All wood must conform to ISPM-15, and must be Heat Treated (HT). This marking must be 

visible to the receiving inspector and cannot be covered for any reason).

Pallet type: Must be four-way lift access and “winged”. Must be in good shape and functional. Page 14 shows 

acceptable “winged” pallets. 

The acceptable and correct pallets are: 

--MH1/9-02SW4048 is the correct one for loads 1500 lbs. and less. 

--MH1/9-03SW4048 is the correct one for loads 1500 lbs. to 3000 lbs.

--MH1/9-05SW4048 is the correct one for loads 1500 lbs. to 3000 lbs. (alternate).

--MH1/9-10BW4048 is the correct one for loads 1500 lbs. to 3000 lbs. (alternate).

Additional information regarding palletization can be accessed at: http://quicksearch.dla.mil/.

RP001 DLA PACKAGING REQUIREMENTS FOR PROCUREMENT:

1) Additional Packaging and Marking Requirements:

(a) Prohibited cushioning and wrapping materials: Use of asbestos, excelsior, newspaper, shredded paper (all 

types, including wax paper and computer paper), and similar hygroscopic or non-neutral materials and all types 

of loose-fill materials, including polystyrene, is prohibited for application such as cushioning, fill, stuffing, and 

dunnage. In addition, the use of yellow wrapping or packaging material is prohibited, except where used for 

the containment of radioactive material.

(b) MIL-STD-129 establishes requirements for contractors that ship packaged materiel to the Government to 

provide both linear bar codes and two-dimensional (2D) symbols on shipping labels. Shipping labels with 2D 

symbols are referred to as Military Shipping Labels (MSL) and are required on all CONUS and OCONUS 

shipments with the following exceptions:

(1) Subsistence items procured through full-line food distributors (prime contractors), “market ready” type 

items shipped within the Continental United States (CONUS) to customers within CONUS;

(2) Any item for which ownership remains with the contractor until the item is placed in designated

locations at the customer location prior to issuance to the customer. Government control begins upon

placement of the item by the contractor into the designated location or issuance from the designated

location by contractor personnel (i.e., the contractor is required to stock bins at the customer location

and/or issue parts from a contractor controlled parts room).

(3) Bulk petroleum, oil and lubricant products delivered by pipeline; or tank car, tanker and tank trailer for 

which the container has a capacity greater than 450 L (119 gallons) as a receptacle for a liquid; a 
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maximum net mass greater than 400 kg (882 pounds) and a capacity greater than 450139 L (119 gallons) 

as a receptacle for a solid; or a water capacity greater than 454 kg (1000140 pounds) as a receptacle for a 

gas.

(4) Medical items procured through Customer Direct suppliers or prime contractors that do not enter the 

Defense Transportation System.

(5) Delivery orders when the basic contract has not been modified to require MIL-STD-129.

(c) MIL-STD-129 provides numerous illustrations of what should be bar-coded and the recommended 

placement of the bar code. Further information is available on the DLA Packaging Web Site at:

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging.aspx.

(d) PIID and MIL-STD-129 label marking requirements. The FAR has been amended to 157 implement a 

uniform award identification system. This uniform numbering system is referred to 158 as the Procurement 

Instrument Identification (PIID). For current DFARS compliant DOD 159 contracts, cite the 13 character PIID

(e.g. SPE8EJ16F0001) on the MIL-STD-129 label as the 160 contract marking. For legacy contracts, cite the 

PIIN (contract number or purchase order number 161 (e.g. SPE8EJ14D0002)) including four-digit delivery 

order or call number (e.g. 959U) if 162 applicable) and lot number.

2) Requirements for Treatment of Wood Packaging Material (WPM):

(a) Assets packed in or on wood pallets, skids, load boards, pallet collars, wood boxes, reels, dunnage, crates, 

frames, and cleats must comply with the Heat Treatment (HT) or Heat Treatment/Kiln Dried (HT/KD) 

(continuous at 56 degrees Centigrade for 30 minutes) standard in DOD Manual 4140.65-M "Compliance for 

Defense Packaging: Phytosanitary Requirements for Wood Packaging Material (WPM)". WPM must be 

stamped or branded with the appropriate certification markings as detailed in DOD 4140.65-M and be certified 

by an accredited American Lumber Standards Committee (ALSC)- recognized agency. The WPM certification 

markings must be easily visible, especially in pallet loads, to inspectors.

3) Palletization shall be in accordance with MD00100452, REVISION C, DATED 09/2016 found at

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletization.aspx.

Among the required pallet’s characteristics are winged sides and 4 way entrance. Complete specification of the

acceptable pallets can be found in Part 9 of ANSI MH1.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to: W25G1U, W1A8 DLA Distribution, DDSP New Cumberland 

Facility, 2001 Normandy Drive, Door 113 to 134, New Cumberland, PA 17070-5002.
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A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice.

DISTRIBUTION: Deliver f.o.b. destination to: W25G1U, W1A8 DLA Distribution, DDSP New Cumberland 

Facility, 2001 Normandy Drive, Door 113 to 134, New Cumberland, PA 17070-5002, ATTN: Weaver, Joshua, 

717-770-5908.

Contractor is required to call 1-800-307-8496 to schedule deliveries.

Option 1 – instruction to schedule a delivery, will explain you must email PRELODGE@DLA.MIL . When 

emailing Prelodge, will need to fill out the Appointment Request Form (see Attachment 3) and send the bill of 

lading (shows what’s being shipped, where consigned, weight, piece count, etc.). Both the attached appointment 

request form and the BOL must be sent in the same email. If not, it’s cause for delay. You must allow an ample 

amount of time to get your requested delivery appointment confirmed/scheduled once emailing Prelodge all the 

required information.

Once your delivery appointment has been confirmed with Prelodge, you must notify Lisa Eggeling at 

lisa.eggeling@dla.mil with your appointment date and time. The subject line of the message shall include DLA 

Contract number, NSN (National Stock Number), program 1205-S and print order number. 

On the same day that the product delivers, the contractor must notify the ordering agency and GPO via email 

(addresses provided after award) of the distribution. The subject line of the message shall be “Distribution Notice 

for Program 1205-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable

tracking numbers, delivery method, program title, and title of product. 

Upon completion of each order, the contractor MUST email copies of all delivery receipts to the address specified 

on the print order.

Upon completion of the contract, all furnished material and digital deliverables must be returned to: DLA Troop 

Support, Attn: Construction, Equipment, and IFO Equipment, 700 Robbins Avenue, Building 3-C, Philadelphia, 

PA 19111-5096.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Furnished material to be picked up from: DLA Troop Support, Attn: Construction, Equipment, and IFO 

Equipment, 700 Robbins Avenue, Building 3-C, Philadelphia, PA 19111-5096.

Furnished material may either be made available for pickup, or, at the contractor’s option, sent via mail or small 

parcel carrier to the contractor the day after notification of availability of the print order.

NOTE: If the contractor chooses to have furnished material mailed/shipped to their plant, they will not receive 

additional time to the production schedule. Time consumed in mailing/shipment will be deducted from the 

production schedule.

Proofs are to be delivered to: U.S. Government Publishing Office, Attn: Contract Compliance, Stop: CSPS, 

Room, C848, 732 North Capitol Street, NW, Washington, DC 20401.

Proofs are to be picked up from: DLA Troop Support, Attn: Construction, Equipment, and IFO Equipment, 700 

Robbins Avenue, Building 3-C, Philadelphia, PA 19111-5096.
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No definite schedule for pickup of material can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Proof Schedule (First Order Only):

 Contractor must submit all required proofs within 15 workdays of notification of the availability of print 

order and furnished material.

 Proofs will be withheld no more than seven (7) workdays from their receipt at the ordering agency until 

they are made available for pickup. (NOTE: The first workday after receipt of proofs at the ordering 

agency is day one (1) of the hold time.)

Production Schedule (Balance of Orders):

 Contractor must make complete production and distribution within 30 to 40 workdays (as specified on the 

print order) of notification of the availability of print order.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination 

shipments must be delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the GPO Philadelphia Regional 

Office via email at infophiladelphia@gpo.gov or via telephone at (215) 364-6465. Personnel receiving email, call 

or facsimile will be unable to respond to questions of a technical nature or to transfer any inquires.
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 300,000

(b) 20,000

(c) 1,000

(d) 50,000

(e) 1,200

(f) 10,000

(g) 7,000

(h) 300

(i) 300
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SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be 

declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials (including proofs, 

paper and shrink-film wrap) and operations necessary for the complete production and distribution of the 

products listed in accordance with these specifications. 

(a) Format A: 3521 ................................................................................................ per book......$___________

(b) Format A: 6207 ................................................................................................ per book......$___________

(c) Format B: 6942................................................................................................. per book......$___________

(d) Format C: 3525................................................................................................. per book......$___________

(e) Format D: 5028 ................................................................................................ per book......$___________

(f) Format E: 3524................................................................................................. per book......$___________

(g) Format E: 8363................................................................................................. per book......$___________

(h) Format F: 3527 ................................................................................................. per book......$___________

(i) Format F: 6211 ................................................................................................. per book......$___________

_______________

(Initials)
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TYPEFACES: If alternate typefaces for the printing of page numbers and/or bleed index tabs are proposed, the 

bidder must list on the line of the same number as the preferred typeface, the name of the alternate typeface and 

composing machine to be used.

Preferred Typefaces: 

1. Helvetica Bold

2. Futura Bold

3. ITC Avant Garde Bold

Alternate Typeface Name of Composing Machine 

1._____________________________ ___________________________

 

2._____________________________ ___________________________

3._____________________________ ___________________________

 
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DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________

Initials

Contracting Officer: __________ Date: __________

Initials
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ATTACHMENT 3

Appointment Request.pdf