Program: 496‐S

Term: DATE OF AWARD to JANUARY 31, 2016

Title: VARIOUS PROMOTIONAL PRODUCTS

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE CO

I. LAYOUT AND DESIGN:

(a) Layout Concept...................................per product/per order.................. 9 $500.00 $4,500.00 $295.00 $2

(b) System Timework for Author's Alterations(AA)......................per hour............ 15 $70.00 $1,050.00 $55.00 $

II. PROOFS:

(a) PDF Soft Proof...................................per product/per order..................... 3 $5.00 $15.00 $15.00 

(b) Digital one‐piece composite laminated halftone proof/inkjet proof/digita

color one‐off proof:

1 Rack Card.................................per proof................................................ 2 $20.00 $40.00 $20.00 

2 Info Card..................................per proof............................................... 2 $20.00 $40.00 $20.00 3 Brochure..................................per proof................................................ 1 $20.00 $20.00 $30.00 

4 Pocket Folder..........................per proof................................................. 1 $50.00 $50.00 $40.00 

5 Poster........................................per proof................................................. 1 $50.00 $50.00 $40.00 6 Retractable Banner................per proof................................................ 1 $50.00 $50.00 $40.00 

III. PRINTING,BINDING/CONSTRUCTION,PACKING, AND DISTRIBUTION:

(a) Rack Cards:Printing in four‐color process, including binding/construction......

......................per card................................................................

1 Makeready and/or Setup..................................................... 16 $10.00 $160.00 $15.00 $2 Running Per 100 Copies........................................................ 64 $14.10 $902.40 $27.93 $1

(b) Info Cards: Printing in four‐color process,including binding/construction....

.......................per card..................................................

1 Makeready and/or Setup..................................................... 16 $10.00 $160.00 $15.00 $2 Running Per 100 Copies........................................................ 64 $7.24 $463.36 $10.85 $

(c) Brochures: Printing in four‐color process, including binding/construction.......

......................per brochure..............................................

1 Makeready and/or Setup..................................................... 1 $10.00 $10.00 $15.00 

2 Running Per 100 Copies........................................................ 4 $64.32 $257.28 $80.00 $

(d) Pocket Folders: Printing in four‐color process, including binding/construction..........

.......................per folder......................................................

1 Makeready and/or Setup..................................................... 1 $650.00 $650.00 $15.00 

2 Running Per 100 Copies........................................................ 5 $102.40 $512.00 $300.00 $1

(e) Posters: Printing in four‐color process including binding/construction..................

........................per poster..................................................

1 Makeready and/or Setup..................................................... 1 $26.00 $26.00 $15.00 

2 Running Per Poster........................................................ 6 $45.00 $270.00 $40.00 $

(f) Retractable Banner: Printing in four‐color process, including binding/construction...

.........................per banner.............................................

1 Makeready and/or Setup..................................................... 4 $26.00 $104.00 $15.00 2 Running per banner........................................................ 8 $250.00 $2,000.00 $275.00 $2

CONTRACTOR TOTALS $11,330.04 $11

DISCOUNT 5.00% $566.50 0.00% 

DISCOUNTED TOTALS $10,763.54 $11

AWARD

ALCOM PRINTING

HARLEYSVILLE, PA

COLORNET PRINT

STERLING, VA

Program 496-S Page 1 of 15 

Specifications by MRN 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 Washington, DC 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Various Promotional Products 

 as requisitioned from the U.S. Government Printing Office (GPO) by the 

 U.S. Department of Commerce 

 National Oceanic and Atmospheric Administration (NOAA) 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending January 

31, 2016, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on February 27, 

2015. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-831, Stop: PPSB, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., Eastern Standard Time, Monday through Friday. The contractor is to follow the 

instructions in the Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which will 

on its face demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with 

these schedule requirements. 

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature, David Love at 202-512-0310. (No collect calls.) 
Various Promotional Products Page 2 of 15 

496-S (01/16) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

SUBCONTRACTING: The predominant production function of this contract is printing. Bidders who must 

subcontract this operation will be declared non-responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III 

(b) Finishing (item related) Attributes – Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Average type dimension/ 

 Electronic media/Furnished samples 

P-8. Halftone Match (Single and Double Impression) O.K Proofs/Electronic media/ 

 Furnished samples 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

NOTE: Prior to award, contractor may be required to provide information related to specific equipment that will be 

used for production of the products. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 
Various Promotional Products Page 3 of 15 

496-S (01/16) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through January 31, 2016, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending October 31, 2014, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

at the U.S. GPO, Washington, DC, immediately after award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through January 31, 2016. All print orders 

issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the event of 

conflict with any print order. A print order shall be “issued,” for purposes of the contract, when it is either deposited 

in the U.S. Postal Service mail or otherwise furnished to the contractor in conformance with the schedule. 
Various Promotional Products Page 4 of 15 

496-S (01/16) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Upon completion of each order, the contractor shall submit an itemized statement for billing to the 

ordering agency for examination and certification as to the correctness of the billing. Contractor must submit billing 

to the ordering agency as specified on the print order. 

After agency verification, submit all billing invoices to: U.S. Government Publishing Office, Comptroller, Stop: 

FMCE, Financial Management Service, Washington, DC 20401. (NOTE: GPO offers a Contractor Fax Billing 

System. Please visit the GPO website for additional information.) 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
Various Promotional Products Page 5 of 15 

496-S (01/16) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of various promotional products requiring such operations as 

consultation, layout and design, composition, scanning, creating electronic files, printing, binding, construction, 

packing, and distribution. 

TITLE: Various Promotional Products. 

FREQUENCY OF ORDERS: 

Rack Cards: Approximately 2 orders per year. 

Info Cards: Approximately 2 orders per year. 

Brochures: Approximately 1 order per year. 

Pocket Folders: Approximately 1 order per year. 

Posters: Approximately 1 order per year. 

Retractable Banners: Approximately 4 orders per year. 

NOTE: More than one type of product may be ordered on the same print order requiring the same schedule. 

QUANTITY:

Rack Cards: Approximately 400 copies each of 8 different versions per order. 

Info Cards: Approximately 400 copies each of 8 different versions per order. 

Brochures: Approximately 400 copies per order. 

Pocket Folders: Approximately 500 to 1,000 copies per order. 

Posters: Approximately 4 to 8 copies per order. 

Retractable Banners: Approximately 2 copies per order. 

NUMBER OF PAGES:. 

Rack Cards: Face and back. 

Info Cards: Face and back. 

Brochures: Face and back. 

Pocket Folders: Face and back. 

Posters: Face only. 

Retractable Banners: Face only. 

TRIM SIZES: 

Rack Cards: 5 x 7”. 

Info Cards: 3-1/2 x 2”. 

Brochures: 8-1/2 x 3-1/2 (folded down from 8-1/2 x 11”). 

Pocket Folders: 9 x 12”. 

Posters: 30 x 42”. 

Retractable Banners: 36 x 83”. 

GOVERNMENT TO FURNISH: 

An electronic file (via CD, email, and/or FTP) consisting of text matter, artwork, illustrations, and/or photos. 

Previous samples to be used as a guide. 

Fisheries Style Guide. 
Various Promotional Products Page 6 of 15 

496-S (01/16) 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

On occasion, the contractor may be required to correct or modify furnished electronic files. Prior approval for this to 

be accomplished will be verified between the contractor and the ordering agency. 

CONSULTATION MEETINGS: The contractor is expected to work closely with the ordering agency thorughout 

all phases of production on all orders. At the beginning of the contract, the ordering agency will meet/consult with 

contractor to express their vision of products. 

Most meetings will be conducted via teleconference. 

An occasional order may require the contractor to meet with the ordering agency in Silver Spring, MD area. When 

required, the contractor is responsible for all costs associated with travelling to Silver Spring, MD, including but not 

limited to, transportation and per diem. Contractor will not be reimbursed for any travel costs. 

LAYOUT AND DESIGN: The contractor will be required to layout and design each product and create templates, as 

required. 

Prior to starting any phase of production, the contractor must submit a preliminary visual presentation that represents 

the concept of the design to be used throughout the product. This presentation is to include, but is not limited to, 

typefaces, column structure, and illustration treatment that will clearly define the intended product. 

The ordering agency will furnish the elements of each product as specified under “GOVERNMENT TO FURNISH.” 

Contractor must use furnished text and graphic images in the layout and design. Contractor may be required to edit 

and adjust furnished images and graphics. 

The entirety of each category of composition (text, tabular, and display) must be identical throughout the product(s) 

ordered under these specifications. Composition must be by computer generated electronic photocomposition 

methods in reproducible form, or as formatted files on a CD or DVD, at contractor’s option. 

Contractor shall select the type font(s) and size(s) to be used, subject to Government approval. Contractor must follow 

established Design Standards for the ordering agency in making this determination. Sizes required range from 4 to 

400 pt. Some orders may require tabular matter, equations, special characters, and footnotes. 

The contractor must be capable of providing a wide variety of typefaces, especially those in contemporary use. Either 

specimens or a complete listing of typefaces and sizes which are available for use under this contract must be provided 

to the ordering agency and to the GPO. 

(NOTE: All products designed by the contractor must be designed to print in four-color process.) 

Upon approval of the layout and design, the contractor must furnish proofs for each product as specified under 

“PROOFS.” (The ordering agency may require one or more sets of revised proofs before rendering an approval.) 

Upon approval, the contractor must set up files for the products and must ensure that the files will allow for correct 

output of the required reproduction image. 

NOTE: The Government retains the copyright to all products designed by the contractor.
Various Promotional Products Page 7 of 15 

496-S (01/16) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency. 

NOTE: A copy of the preflight checking results must accompany each order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

Digital Deliverables –

Upon completion of each order, the contractor must furnish the final production files of the product, ready for 

outputting. Files must be furnished a CD or DVD (at contractor’s option). 

In addition to the final production files, the contractor must also furnish a PDF file of the product on a CD or DVD (at 

contractor’s option). 

Reproducible media provided on electronic files must be in PostScript format. Ample information must be provided 

regarding the content of the electronic files and construction, with any unique format features being described (traps, 

color builds, etc.). Contractor must conform to the guidelines provided by GPO Form 952 (Desktop Publishing – Disk 

Information) pages 1 and 2. 

PROOFS: The contractor is responsible for performing all necessary proofreading to ensure that the proofs are in 

conformity with the copy submitted. 

Initial Concept Proofs (for each product) – 

One (1) Adobe Acrobat PDF soft proof (current and near current versions). Proof will be transferred to the agency via 

email. The PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for 

color match. 

Final Proofs (As Ordered) – 

Soft Proof – One (1) Adobe Acrobat PDF soft proof (current and near current versions). Proof will be transferred to 

the agency via email. The PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not 

be used for color match. 

For products produced via conventional printing, the contractor is required to furnish two (2) sets of digital one-piece 

composite laminated halftone proofs on the actual production stock (Kodak Approval, Polaroid PolaProof, 

CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400. Proofs must contain color control bars 

(such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 

and 75%; dot gain scale; and gray balance patches for process color (if applicable). These areas must be repeated 

consecutively across the sheet. Proofs must show dot structure. 

In lieu of digital one-piece laminated halftone proofs, at contractor’s option, two (2) sets of inkjet proofs that are G7 

profiled and use pigment-based inks may be submitted. A proofing RIP that provides an option for high quality color 

matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance 

to ISO 12647-7 standard for Graphic Technology (as of 3/19/09, and future amendments) must be utilized. Output 

must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the 

following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 (2009 or later). 
Various Promotional Products Page 8 of 15 

496-S (01/16) 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

For products produced via digital printing, the contractor is required to furnish two (2) sets of digital color one-off 

proofs created using the same output device that will be used to produce the final printed product on the actual 

production stock. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, 

trimmed and folded to the finished size/format of the product, as applicable. Proof will be used for color match on the 

press on the production run. 

ELECTRONIC FILE BACKUP AND ARCHIVING: The contractor shall maintain all computer generated graphic 

products in an electronic filing system that allows jobs to be located and retrieved by job number and year. 

The contractor shall maintain all computer-generated graphic products for a two-year period determined by the job 

number and year the job was produced. Upon request by the ordering agency, the contractor must generate archived 

jobs quickly as either a product or in electronic format. 

The ordering agency will identify jobs in the archives to be delivered or destroyed. Under no circumstances should 

the contractor destroy files without the written authorization of the ordering agency. All files are the property of the 

Government. 

The contractor shall maintain backup file storage for all work produced on this contract. Backup shall be performed 

no less than once per week. 

The contractor shall be responsible for its computer downtime. The Government will not accept the loss and computer 

downtime as a reason for late deliveries. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All cover paper must have the grain parallel to the spine, if applicable. 

Rack Cards: White No. 2 Coated Cover, Gloss-finish, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L12; or, at contractor’s option, White No. 2 Coated Cover, Dull-finish, basis weight: 100 lbs. per 500 sheets, 20 

x 26”, equal to JCP Code L62. 

Info Cards: White No. 2 Coated Cover, Dull-finish, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L62. 

Brochures: White No. 2 Coated Text, Gloss-finish, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code 

A182. 

Pocket Folders: White No. 2 Coated Cover, Gloss-finish, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L12. 

Posters: A single thickness of 5/8” foam core board. 

Retractable Banners: Opaque Vinyl. 
Various Promotional Products Page 9 of 15 

496-S (01/16) 

PRINTING: Print face only or face and back (as applicable) in four-color process. 

NOTE: Posters are to print directly onto the foam core board. 

Rack Cards, Info Cards, Brochures, and Pocket Folders: At contractor’s option, the products may be produced via 

conventional offset or digital printing provided that Quality Level III standards are maintained. Final output must be a 

minimum of 150-line screen and at a minimum resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth 

technology. Digital device must have a RIP that provides an option for high quality color matching such as Device 

Links Technology and/or ICC Profiles. 

Posters and Banners: At contractor’s option, the products may be produced via inkjet wide-format digital printing 

provided that Quality Level III standards are maintained. Final output must be wet ink, pigment-based. Dry ink/toner 

printing is not acceptable. Output must be at a minimum resolution of 1440 x 720 dpi plus a RIP that provides an 

option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

MARGINS: Contractor to determine margins on all products. 

BINDING AND CONSTRUCTION: 

Rack Cards: Trim four sides. 

Info Cards: Trim four sides. 

Brochures: Trim four sides. Fold from 8-1/2 x 11” down to 8-1/2 x 3-1/3” with two parallel folds, title out. 

Pocket Folders: Folder folds to a finished size of 9 x 12”. Standard 2-pocket folder has two inside pockets (on the 

left and right side of the folder). One pocket to contain slits to hold standard size business card. Score on all folds. 

Posters: Trim four sides. 

Retractable Banners: Banners trim four sides. Banners must be attached to retractable banner stands (equal to Mark 

Bric Banners). 

PACKING: Pack each item suitable in shipping containers not to exceed 45 pounds when fully packed. NOTE: 

Each item ordered must be packed separately and identified as to contents. 

Unless otherwise specified, posters are to be packed flat. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery/shipping process.

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks, 

and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed. 
Various Promotional Products Page 10 of 15 

496-S (01/16) 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents and sent to: U.S. Department of Commerce, NOAA, Attn: Jim Ballou, SSMC III, Suite 3129, 1315 East 

West Highway, Silver Spring, MD 20910. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

execute a statement furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the 

running rate offered in the contractor’s bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by GPO program, jacket, and print order numbers 

must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Deliver f.o.b. destination to: U.S. Department of Commerce, NOAA, Attn: Jim Ballou, SSMC 

III, Suite 3129, 1315 East West Highway, Silver Spring, MD 20910. (Telephone: (301) 713-2221, extension 180) 

NOTE: Digital deliverables are to be delivered with the printed product(s). 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 496-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery receipts 

upon agency request. 

Upon completion of each order, contractor must return all furnished materials and digital deliverables to: U.S. 

Department of Commerce, NOAA, Attn: Jim Ballou, SSMC III, Suite 3129, 1315 East West Highway, Silver Spring, 

MD 20910. 

All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies must be 

borne by the contractor. 
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496-S (01/16) 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Furnished materials and proofs must be picked up from and delivered to: U.S. Department of Commerce, NOAA, 

Attn: Jim Ballou, SSMC III, Suite 3129, 1315 East West Highway, Silver Spring, MD 20910. 

 

No definite schedule for pickup of material can be predetermined. NOTE: The majority of orders will be placed in 

the first three months of the contract with occasional orders placed throughout the remainder of the year. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 

Contractor must submit initial concept soft proofs within seven (7) workdays of approval of layout and design. 

Initial proofs will be withheld no more than five (5) workdays from their receipt at the ordering agency until 

contractor is notified of changes/corrections/approval. (NOTE: The first workday after receipt of proofs at the 

ordering agency is day one (1) of the hold time.) 

Contractor must furnish final proofs within five (5) workdays of approval of initial proofs. 

Final proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. (NOTE: The first workday after receipt of proofs at the ordering agency is day one (1) of 

the hold time.) 

Contractor must complete production and distribution within 10 workdays of receipt of “O.K. to print” on final proofs. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment or 

delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov, via telephone at (202) 512-0520, or via facsimile at (202) 512-

1364. Personnel receiving the email, call, or facsimile will be unable to respond to questions of a technical nature or 

to transfer any inquiries. 
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496-S (01/16) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce six (6) months’ production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. (a) 9 

 (b) 15 

II. (a) 3 

 (b) 1. 2 

 2. 2 

 3. 1 

 4. 1 

 5. 1 

 6. 1 

(1) (2) 

III. (a) 16 64 

 (b) 16 64 

 (c) 1 4 

 (d) 1 5 

 (e) 1 6 

 (f) 4 8 

 
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496-S (01/16) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

When applicable, fractional parts of 100 will be prorated at the per-100 rate. 

I. LAYOUT AND DESIGN:

 NOTE: The price submitted for line item I.(a) must include the initial concept PDF soft proof. 

 ( a) Layout Concept ............................................................................ per product/per order ...... $___________ 

 (b) System Timework for Author’s Alterations (AA) ............................................. per hour ...... $___________ 

NOTE: Any charge made under “System Timework” must be supported by a statement outlining in detail the 

operation for which payment is claimed. In case of dispute, the Contracting Officer reserves the right to be the 

final judge as to the operations and/or number of hours chargeable under line item I.(b). 

II. PROOFS: 

(a) PDF Soft Proof ............................................................................. per product/per order ...... $___________ 

(b) Digital one-piece composite laminated halftone proof/ 

inkjet proof/digital color one-off proof: 

1. Rack Card ................................................................................................. per proof ...... $___________ 

2. Info Card ................................................................................................... per proof ...... $___________ 

_____________ 

(Initials) 
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496-S (01/16) 

3. Brochure .................................................................................................... per proof ...... $___________ 

4. Pocket Folder ............................................................................................ per proof ...... $___________ 

5. Poster ........................................................................................................ per proof ...... $___________ 

6. Retractable Banner .................................................................................... per proof ...... $___________ 

III. PRINTING, BINDING/CONSTRUCTION, PACKING, AND DISTRIBUTION: Prices offered shall include 

the cost of all required materials and operations (including paper) for the printing, binding/construction, packing, 

and distribution of the product listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 100 Copies 

(1) (2) 

(a) Rack Cards: Printing in four-color process, 

including binding/construction .......................................... per card ...... $___________ $___________ 

(b) Info Cards: Printing in four-color process, 

including binding/construction .......................................... per card ...... $___________ $___________ 

(c) Brochures: Printing in four-color process, 

including binding/construction .................................. per brochure ...... $___________ $___________ 

(d) Pocket Folders: Printing in four-color process, 

including binding/construction ....................................... per folder ...... $___________ $___________ 

 Makeready Per 

 and/or Setup Each Copy 

(1) (2) 

(e) Posters: Printing in four-color process, 

including binding/construction ....................................... per poster ...... $___________ $___________ 

(f) Retractable Banner: Printing in four-color process, 

including binding/construction ...................................... per banner ...... $___________ $___________ 

_____________ 

(Initials)
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496-S (01/16) 

My production facilities are located within the assumed area of production ...................... ________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government Furnished Material ___________________________________ 

a. Number of hours from acceptance of print order to pickup of 

 Government Furnished Material .............................................................................................. ____________ 

b. Number of hours from pickup of Government Furnished Material 

 to delivery at contractor’s plant ............................................................................................... ____________ 

2. Proposed carrier(s) for delivery of completed product _____________________________________________ 

a. Number of hours from notification to carrier to pickup of completed product ....................... ____________ 

b. Number of hours from pickup of completed product to delivery at destination ..................... ____________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4.-SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 __________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 __________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)