Prog: 0770-S

Title: Forms and PamphletsAgency: Library of CongressTerm: Beginning and ending 03.31.13

BASIS OF

ITEM NO DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST 

I. ELECTRONIC PREPRESS:

Trim/Page-Size: One basic charge will be allowedfor each color on each page.

(a) Trim/Page-size unit produced from electronic file..

....................per color/per page....................... 186 $5.00 $930.00 $2.00 $372.00 $3.00 $558.00 $2.50 $465.00 $1.00 $186

(b) Digital color content proofs..........per trim/pagesize unit......................................................... 141 $2.00 $282.00 $3.50 $493.50 $2.00 $282.00 $1.50 $1.50 $211

(c) High resolution (inkjet) proofs............per trim/

page-size unit................................................ 54 $6.25 $337.50 $4.00 $216.00 $5.00 $270.00 $2.50 $135.00 $15.00 $810

(d) System timework (when required)....per hour....... 3 $110.00 $330.00 $75.00 $225.00 $85.00 $255.00 $75.00 $225.00 $150.00 $450(e) Plate Change (when required).......................... 1 $102.00 $102.00 $70.00 $70.00 $40.00 $40.00 $75.00 $75.00 $100.00 $100

II. PRINTING AND BINDING: The price offered must

be all inclusive for printing, binding and finishingwhere applicable.Forms:

(a) 8-1/2 x 11"...............per side...........................

Black Ink or a Color Other Than Black

(1) Makeready and Setup Charges 2 $260.00 $520.00 $104.00 $208.00 $125.00 $250.00 $75.00 $150.00 $60.00 $120

(2) Per 1,000 Copies 150 $4.70 $705.00 $3.60 $540.00 $5.00 $750.00 $2.50 $375.00 $3.05 $457

Additional Color of Ink

(3) Makeready and Setup Charges 1 $83.00 $83.00 $72.00 $72.00 $50.00 $50.00 $75.00 $75.00 $50.00 $50(4) Per 1,000 Copies 150 $0.19 $28.50 $0.42 $63.00 $2.00 $300.00 $2.50 $375.00 $0.95 $142

(b) 8-1/2 x 14................per side...........................

Black Ink or a Color Other Than Black

(1) Makeready and Setup Charges 2 $260.00 $520.00 $104.00 $208.00 $140.00 $280.00 $85.00 $170.00 $60.00 $120

(2) Per 1,000 Copies 150 $5.82 $873.00 $4.48 $672.00 $6.50 $975.00 $6.00 $900.00 $3.85 $577

Additional Color of Ink

(3) Makeready and Setup Charges 1 $83.00 $83.00 $72.00 $72.00 $75.00 $75.00 $85.00 $85.00 $50.00 $50(4) Per 1,000 Copies 150 $0.28 $42.00 $0.54 $81.00 $3.00 $450.00 $2.00 $300.00 $1.00 $150

Pamphlets/Newsletter:

(c) Per (trim/finished size) page.............................

Black Ink or a Color Other Than Black

(1) Makeready and Setup Charges 138 $32.00 $4,416.00 $30.35 $4,188.30 $15.00 $2,070.00 $15.00 $2,070.00 $16.25 $2,242(2) Per 1,000 Copies 3004 $3.65 $10,964.60 $5.50 $16,522.00 $4.00 $12,016.00 $2.75 $8,261.00 $4.45 $13,367

Additional Color of Ink

(3) Makeready and Setup Charges 46 $19.75 $908.50 $18.25 $839.50 $12.00 $552.00 $15.00 $690.00 $7.45 $342

(4) Per 1,000 Copies 724 $0.55 $398.20 $0.22 $159.28 $1.00 $724.00 $0.85 $615.40 $0.50 $362

III. PAPER:

Computation of the net number of leaves will be based on the following: Each trim/page-size leaf.Per 1,000 leaves

(a) 8-1/2 x 11"..........White Offset Book (50-lb.)......... 1272 $9.05 $11,511.60 $8.83 $11,231.76 $7.40 $9,412.80 $6.00 $7,632.00 $9.50 $12,084

(b) 8-1/2 x 11"..........White Offset Book (60-lb.)......... 380 $10.06 $3,822.80 $9.40 $3,572.00 $8.00 $3,040.00 $7.60 $2,888.00 $10.90 $4,142

(c) 8-1/2 x 14"..........White Offset Book (50-lb)......... 150 $12.10 $1,815.00 $11.69 $1,753.50 $13.00 $1,950.00 $18.25 $2,737.50 $12.45 $1,867

IV. ADDITIONAL OPERATIONS:

(a) Shrink-film packaging......per 100 packages....... 5 $23.00 $115.00 $30.00 $150.00 $20.00 $100.00 $25.00 $125.00 $15.00 $75(b) Perforating (slit or slot) on fold.... Per 100 leaves.. 5 $1.75 $8.75 $1.25 $6.25 $1.00 $5.00 $3.50 $17.50 $5.00 $25

V. PACKING AND DISTRIBUTION:

(a) Bulk shipments (other than by mail):

1. Packing and sealing shipping containers............

....................per container.............................. 109 $1.50 $163.50 $2.00 $218.00 $2.00 $218.00 $1.75 $190.75 $1.25 $136

2. Palletizing............per pallet............................. 1 $10.50 $10.50 $20.00 $20.00 $15.00 $15.00 $25.00 $25.00 $20.00 $20

(b) Mailing:

1. Single copies (self mailer)...... per 100 copies..... 500 $4.80 $2,400.00 $6.10 $3,050.00 $4.00 $2,000.00 $3.50 $1,750.00 $4.90 $2,450

2. Single copy or multiple copies in kraft envelope

(up to 200 leaves).........per envelope................ 2900 $0.65 $1,885.00 $0.35 $1,015.00 $0.35 $1,015.00 $0.25 $725.00 $0.50 $1,450

3. Multiple copies over 200 leaves, up to 36lbs., in

cushioned shipping bags, or packed in shippingcontainers (maximum gross weight 40lbs.)...................................per bag or container............... 60 $2.00 $120.00 $2.00 $120.00 $2.00 $120.00 $2.00 $120.00 $1.50 $90

CONTRACTOR TOTALS $43,375.45 $46,138.09 $37,772.80 $31,177.15 $42,079

DISCOUNT 0.25% $108.44 5.00% $2,306.90 2.00% $755.46 1.00% $311.77 0.25% $105

DISCOUNTED TOTALS $43,267.01 $43,831.19 $37,017.34 $30,865.38 $41,974

 AWARDED

GRAY GRAPHICS

Capitol Heights, MD Temple Hills, MD

EVOLUTION IMPRESSIONS GATEWAY PRESS, INC.

Rochester, NY Louisville, KY

NPC, INC.

Claysburg, PA

McDONALD & EUDY PRTRS 

Page 1 of 1
Program 770-S Page 1 of 15

Specifications by rm

Reviewed by ww

U.S. GOVERNMENT PRINTING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Forms and Pamphlets

as requisitioned from the U.S. Government Printing Office (GPO) by the

Library of Congress

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning March 31, 2012 and ending 

March 31, 2013 , plus four optional 12-month extension periods that may be added in accordance with the 

“Option to Extend the Term of the Contract” clause in Section 1 of this contract.

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on 27, 2012

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation, or send to: U.S. 

Government Printing Office, Bid Section, 36 H Street, NW, Room C-161 Stop PPSB, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO 

Bid Section, FAX No. (202) 512-1782. The Program number and bid opening date must be specified with the 

bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised 

June 2001.

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within a 120-mile radius of zero milestone Washington, D.C. Any 

bidder intending to use production facilities outside this area should furnish information, with the bid, which will 

on its face demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with 

these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at http://www.gpo.gov/gpo/abstracts/abstract.action?region=Central

For information of a technical nature call William (Bill) White at (202) 512-0303 (No collect calls).
Forms and Pamphlets Page 2 of 15

770-S (2/12)

SECTION 1.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987, Rev. June 2001) and GPO Contract Term, Quality Assurance Through Attributes 

Program (GPO Pub. 310.1, effective May 1979, Rev. August 2002).

GPO Contract Terms (GPO Publication 310.2): http://www.gpo.gov/printforms/pdf/terms/pdf.

GPO QATAP (GPO Publication 310.1): http://www.gpo.gov/printforms/pdf/qatap.pdf.

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at http://www.gpo.gov/printforms/pdf/contractdisputes.pdf. This June 2008 clause 

also cancels and supersedes any other disputes language currently included in existing contractual actions.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level II.

(b) Finishing (item related) Attributes – Level II.

(c) Exceptions: P-1. Hickies and Spots – Level II.

P-7. Type Quality and Uniformity – Level II.

P-8. Halftone Match – Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

 (a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard*

P-7. Type Quality and Uniformity Electronic media

P-8. Halftone Match (Single and Double Impression) Electronic media

P-9. Solid and Screen Tint Color Match Pantone Matching System

*Special Instructions: When press sheet inspection is required, O.K. Press Sheets shall become the Specified 

Standards.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “Extension of Contract 

Term” clause. See also “Economic Price Adjustment” for periodic pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 
Forms and Pamphlets Page 3 of 15

770-S (2/12)

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from the Date of Award to March 31, 2012 , and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer 

Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending December 31,

2012, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PRE-AWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site pre-award survey at the contractor's facility or to require 

other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract.

POST-AWARD CONFERENCE: The total requirements of the job as indicated in these specifications will be 

reviewed by Government representatives with the contractor's representatives or via Teleconference at the GPO, 

Washington, D.C., immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual "print order" for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award to March 31, 2012 , plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued", for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or 

otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall 

not constitute the basis for an equitable price adjustment under this contract.
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770-S (2/12)

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to (or performance at) multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

NOTE: In accordance with Paragraph 20 of the Contract Clauses section of the GPO Contract Terms No. 

1, the Government may terminate for default if the contractor fails to deliver on time. Bidders are hereby 

notified that time is of the essence for the products to be ordered under this contract. Further notice is 

hereby given that the Government intends to default the balance of the contract if the contractor delivers 

more than one print order late during the term of the contract, unless the Contracting Officer determines 

that such action is not in the best interest of the Government.
Forms and Pamphlets Page 5 of 15

770-S (2/12)

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of forms and pamphlets requiring such operations as 

electronic prepress, proofs, printing (in 1 to 2 colors), binding, packing, and distribution.

TITLE: Forms and Pamphlets.

ANTICIPATED REQUIREMENTS: No guarantee can be given; however, the approximate anticipated 

requirements for the term of this contract, based on current activity, are:

Product Orders Per Year Trim/Finished

 Size(s) Quantity Per Order Pages

Factsheets 4 8-1/2 x 11” 1,300 to 50,000 2 to 28

(Face and Back)

Newsletter 8 17 x 11” 7,000 to 12,000 8 to 12

(Folded to 8-1/2 x 11” (Face and Back)

Finished Size)

Form (Patron Order) 1 8-1/2 x 11” 300,000 Face Only or

Or 8-1/2 x 14” Face and Back

GOVERNMENT TO FURNISH: 

Electronic Media:

Platform: IBM compatible system.

Storage Media: CD-R; ZIP disk; e-mail.

File Format: Adobe Acrobat (PDF).

Fonts: All fonts will be embedded in the PDF files.

A visual of the furnished electronic media will be furnished.

GPO Form 952 (Desktop Publishing—Disk Information)

One reproduction proof, Form 905 (R. 6/03) with labeling and marking specifications.

A supply of blue labels and selection certificates for shipping Departmental Random copies.

Names and addresses will be furnished by File Transfer Protocol (FTP) via the Internet, protected by “For Your 

Eyes Only” software, for addressing self mailers by ink jet spray printing.

Quantities to each destination are indicated in the data.

Approximate orders and quantities of self-mailers are as follows: 

4 orders with 8,000 self-mailers

4 orders with 12,000 self-mailers

The record length and record format of the data file can be provided according to the specifications of the 

contractor. Can be blocked or unblocked. Maximum number of lines for the imprint area is seven.

POST-AWARD TEST: A test run of ink jet spray addressing is required before the first print order is issued. An 

electronic file for conducting the test will be provided to the contractor. After transmission of the electronic file, 

the contractor will provide samples of ink jet sprayed addressing within one week, to the address noted under 
Forms and Pamphlets Page 6 of 15

770-S (2/12)

“Schedule”. Addresses must contain all fields and codes in proper position as specified by the department with no 

extraneous information. Addresses must be located according to U.S. Postal regulations.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or 

film, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the products in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

individual listed on the Form 952 furnished with each print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. Prior to making revisions, the contractor shall copy 

the furnished files and make all changes to the copied file.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government.

PROOFS: As ordered on the print order:

One or two sets of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides 

option for high quality color matching such as Device Links Technology and/or ICC Profiles Technology, and 

meet or exceed industry tolerance to ISO 12647-2 standard for Graphic Technology (as of 3/19/09 and future 

amendments) must be utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified 

proofing media. Proofs must contain one of the following color control strips to be evaluated for accuracy: 

IDEAlliance ISO 12647-7 (2007 or later) Wedge or P2P25 Target.

Proofs must contain color control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must show areas consisting 

of minimum 3/16” x 3/16” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the sheet. The make 

and model number of the proofing system utilized shall be furnished with the proofs. These proofs must contain 

all elements and indicate margins. Proofs will be used for color match on press; AND/OR

One or two sets of digital color content proofs. At contractor's option, a film-based composite blueline may be 

submitted. Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the 

product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, 

trimmed, and folded to the finished size of the product.

Pantone colors may be substituted with a similar color (with the exception of process yellow) but may not be built 

out of the four process colors.

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.
Forms and Pamphlets Page 7 of 15

770-S (2/12)

The contractor must not print prior to receipt of an “OK to print”.

PRIOR TO BIND SAMPLES: Prior to binding of the total production quantity, the contractor must submit four 

sets of fully completed folded, untrimmed signatures for final approval and compliance with “Quality Attributes”

and “Exceptions”.

The contractor is cautioned that in the event of alteration of the prior to binding samples the GPO will consider 

production costs only up to and including presswork. If the contractor continues production beyond presswork 

without approval of the GPO, he does so at his own risk. 

Submit prior to binding samples to the address listed under Schedule along with furnished material and a copy of 

the print order. These samples must be identified as “PRIOR-TO-BIND SAMPLES” and shall include the GPO 

jacket, purchase order, and program numbers. Contractor must not bind prior to receipt of “OK to bind”.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 11” dated 

February 1999.

POST-AWARD: ******Within 10 business days after award, contractor to furnish 5-10 sample sheets of paper 

stock as listed under “STOCK/PAPER” to the following: U.S. Government Printing Office, MAIL STOP: 

CSAPS, (ATTN: AST6, Contract Administrator, Program 770-S), 44 H Street, NW, Washington, D.C. 20401.

All paper used in each copy must be of a uniform shade.

White Offset Book (basis weight: 50 or 60lbs per 500 sheets, 25 x 38”), equal to JCP Code A60.

PRINTING: 

Forms: Print face only or face and back in one to two ink colors.

Pamphlets (Factsheets)/Newsletter: Print head-to-head in one to two ink colors.

Match Pantone number as indicated on the print order. An additional order may require a plate change.

MARGINS: Margins will be as indicated on the print order or furnished copy.

BINDING: Various binding styles will be ordered as follows: 

Form: Trim four sides. 

Newsletter: Fold from 17 x 11” to 8-1/2 x 11” using one parallel fold. Trim three sides. When indicated on 

the print order, perforate on fold and trim three sides.

Pamphlets (Factsheets):

Eight- and 12-page products: Saddle-wire stitch in two places and trim three sides, or, at 

contractor's option, paste on fold. 

Sixteen- to 28-page products: Saddle-wire stitch in two places and trim three sides. 

Each saddle-wire stitch product must contain complete 4-page signature after trimming. Single 

leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be allowed.

QUALITY CONTROL AND INSPECTION: The contractor must maintain a thorough quality assurance 

program to guarantee that computerized jet spray printing, or a comparable system of address printing, is clear 

and legible and that a copy of the finished product is mailed to all addresses contained in electronic files.
Forms and Pamphlets Page 8 of 15

770-S (2/12)

To maintain the required quality of work, the Government reserves the right to inspect work in progress under this 

contract at the contractor's plant. A representative or representatives of the government may make such 

inspection on any workday during the contractor's regular work hours.

All electronic files furnished by the Government or duplicates made by the contractor or his/her representatives 

and any resultant printouts must be kept accountable and under guarded security to prevent tampering or their 

release to any unauthorized persons. Files may not be duplicated in whole or part for any other purpose than to 

create material to be used in the performance of this contract. All files, or resultant printouts, shall be destroyed 

by the contractor pursuant to subsequent directions of the contracting officer or the contracting officer's 

authorized representative.

PACKING: 

Shrink-film wrap in units of 50, 100, 300, or 500, as ordered. 

Bulk Shipments: Pack in shipping containers. Each shipping container must not exceed 40 pounds when fully 

packed. Shipping containers shall have a minimum bursting strength of 275 pounds per square inch or a 

minimum edge crush test (ECT) of 44 pounds per inch width.

Palletizing: Contractor will be required to furnish pallets for bulk shipments in shipping containers when the 

containers fill 2 layers or more on the pallet. Except for size, pallets must conform with Federal Specifications 

NN-P-71c, dated September 10, 1973 and any amendments thereto, as follows:

Type III (4-way (partial), flush, assembled, nonreversible). Size L 48 x W 40", Full entry must be on the 40" 

width. Group II (medium density wood) or Group III (high density wood), at contractor's option.

Fasten with straps over edge protectors when the containers fill more than 1 layer on the pallet. Pallets shall be 

suitably packed so as to insure acceptance and safe delivery by common carriers to the point of delivery. 

Maximum height (including pallet) 47". Pack flush to corners, no overhang permitted at any edge. Voids must be 

to the interior of the pallet. Cartons should be arranged with labels facing outward on all sides of the pallet. Pack 

with care. Loaded pallets may be stored 4 high at destination.

All containers on pallets must be secured to prevent containers from shifting when pallets are hoisted to a high 

shelving area.

Mailed Shipments: Single copies, excepting those sent to foreign, APO, and FPO destinations, must be mailed as 

self-mailers.

Insert single copies to foreign, APO, and FPO destinations and multiple copies (up to 200 leaves) into kraft 

envelopes.

Quantities over 200 leaves, up to 36 pounds, must be inserted into cushioned shipping bags or packed in shipping 

containers (maximum gross weight 40 pounds).

LABELING AND MARKING (Package and/or Container label): Reproduce shipping container label from 

furnished repro, fill in appropriate blanks and attach to shipping containers. 

Addressing of self-mailers will be accomplished by ink jet spray printing directly onto finished product from 

information provided in electronic files.

For foreign, APO, and FPO addresses, ink jet spray address directly to each unit of mail packaged in kraft 

envelopes. For bulk mail, ink jet spray address to the container label for each unit of mail packaged in cushioned 

shipping bags and shipping containers. All envelopes, bags, and containers shall indicate the return address 

provided by the department.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 
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770-S (2/12)

the same general area in each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered, 

and no additional charge will be allowed.

Books Forms

Quantity Number of Quantity Number of

Ordered Sublots Ordered Sublots 

500 - 3,200 50 12,000 - 35,000 125

3,201 - 10,000 80 35,001 and over 200

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all 

shipping documents and sent to the address under "Schedule."

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of selection, 

must be included.

A copy of the Government-furnished certificate must accompany the invoice sent to GPO, Financial Management 

Service, for payment. Failure to furnish the certificate may result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to execute a statement furnished by GPO certifying that copies were selected as 

directed. Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a 

consideration for award.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A copy of the print order must be included.

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers, 

must be furnished with billing as evidence of mailing.

DISTRIBUTION: 

Deliver f.o.b. destination to approximately four addresses within the commercial zone of Washington, D.C.

Ship f.o.b. contractor's city (balance of order). A single shipment or several shipments over 120 pounds scheduled 

for shipment on the same day to a single destination are to be shipped by reimbursable prepaid commercial bill of 

lading unless otherwise instructed.

NOTE: Inside delivery required.

Mail f.o.b. contractor's city. All mailing shall be made at the printed matter air rate for foreign destinations, and 

the words "Airmail PAR AVION" must appear on the address side of the package to the left of the destination 

address. A second "PAR AVION" marking must be placed on the back of the package. Domestic mail will be at 

the "Free Matter for the Blind or Handicapped" rate, except mail to APO and FPO addresses. 

Mailing for APO and FPO addresses will be at the First Class rate. Multiple copies of permit imprint mail 

inserted in Kraft envelopes will be mailed at the third class rate.
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770-S (2/12)

If mail is metered by the contractor's personnel, the contractor will be responsible for insuring that the correct 

postage is affixed to foreign and domestic packages to avoid the return of mail due to insufficient postage and 

delayed receipt by addressee.

Items mailed as "Free Matter for the Blind or Handicapped" will be prepared and sorted in ZIP code order in 

accordance with U.S. Postal Service Requirements for third or fourth class mail depending upon weight.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic 

Mail" or "International Mail" as applicable.

Certificate of Conformance: When using Permit Imprint Mail the contractor must complete GPO Form 712 -

Certificate of Conformance (Rev. 2-91), supplied by GPO and the appropriate mailing statement or statements, 

supplied by USPS.

A copy of all mailing receipts and PS Form 3602-R must be sent to the address listed under "Schedule" within 5 

workdays after completion of mailing.

BILLING STATEMENTS: One copy of contractor's billing voucher for each print order showing itemized 

amount of billing invoice must be faxed to Jane Caulton, Library of Congress, 202-707-0712, within 10 workdays 

of complete delivery of product.

In addition, within 10 workdays of complete delivery of product, contractor will submit one copy of each page of 

itemized voucher submitted for billing and any continuation sheet (along with the print order (SF-2511)) to the 

following: U.S. GPO, 732 N. Capitol Street, NW, Room C-834, Mail Stop: CSAPS, ATTN: AST6, Contract 

Administrator (Program 770-S), Washington, DC 20401. At contractor’s option, the requested documents may be 

submitted via electronic mail in the form of a single *.pdf file to: aps-team4@gpo.gov. Include in the subject line 

“Attn: Contractor Administrator, 770-S/##### (print order number)”.

Upon completion of each order, all furnished materials, films made (except those ordered held) plus one sample 

copy must be returned to the address under "Schedule."

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies, must be borne by 

the contractor.

Complete addresses and quantities will be furnished with the print orders. Occasionally, distribution will be sent 

with O.K. to print proofs.

SCHEDULE: IT IS OF UTMOST IMPORTANCE THAT STRICT ADHERENCE TO THIS 

PERFORMANCE SCHEDULE BE MAINTAINED. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511).

Furnished material and proofs must be picked up from and delivered to: The Library of Congress, Publications 

and Media Section, 1291 Taylor Street, NW, Washington, DC 20011 (Note: For this address, use ZIP Code 20542 

for Postal Service and ZIP Code 20011 for deliveries and shipments). Contact Jane Caulton at 202-707-0521

regarding any problems or difficulties.

Government furnished materials will be provided at the agency pickup station. It is the responsibility of the 

contractor to pick up the materials. If the contractor hires a shipping company such as Federal Express to 

transport the Government furnished materials, it is the responsibility of the contractor to make all arrangements 

and to provide completed shipping forms.

No definite schedule for pickup of material can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Submit proofs within 2 workdays after notification of the availability of print order and furnished material. 

Proofs will be withheld 2 workdays from receipt in the Library of Congress until available for pickup.
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770-S (2/12)

Submit revised proofs, if required due to Departmental changes, accompanied by the author's marked page proofs, 

within 2 workdays after receipt of proofs. Revised proofs will be withheld 3 workdays from receipt in the Library 

of Congress until available for pickup.

No specific date is set for submission of prior to binding samples. These samples, along with the furnished 

material and a copy of the print order, must be submitted to the Library of Congress as soon as possible. 

Approval or disapproval of the prior to binding samples will be received by the contractor from GPO Agency 

Publishing Services within 2 workdays from their receipt by the Government. Reprints will be approved or 

disapproved by the Library of Congress. The time required for furnishing the prior to binding samples and 

receiving approval or disapproval is included in the schedule.

The contractor must deliver two advance sample copies as soon as completed to the Library of Congress address 

under "Schedule."

Contractor must make complete deliveries to all destinations within 7 workdays after receipt of O.K. to print 

proofs. Two additional workdays will be allowed for mailing/shipping when required.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination(s) specified.

The contractor must notify the GPO of the date and time the press sheet inspection can be performed. In order for 

proper arrangements to be made, notification must be given at least three (3) workday(s) prior to the inspection. 

Notify the U.S. Government Printing Office, (202) 512-1162. Telephone calls will only be accepted between the 

hours of 8:00 am and 2:00 pm, prevailing Eastern Time. Note: See Contract Clause 14(e)(1), Inspections and 

Tests of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)). When supplies 

are not ready at the time specified by the contractor for inspection, the Contracting Officer may charge to the 

contractor the additional cost of the inspection.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

Upon completion of each order, the contractor is to notify the Government Printing Office of the date of shipment

(or delivery, if applicable). Call 202-512-0516 or 0517; callers outside the Washington, D.C. area may call toll 

free 1-800-424-9470 or 9471.
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770-S (2/12)

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the Schedule of Prices.

I. (a) 186

(b) 141

(c) 54

(d) 3

(e) 1

II. (1) (2) (3) (4)

(a) 2 150 1 150

(b) 2 150 1 150

(c) 138 3004 46 724

III. (a) 1272

(b) 380

(c) 150

IV. (a) 5

(b) 5

V. (a)(1) 109

(2) 1

(b)(1) 500

(2) 2900

(3) 60
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770-S (2/12)

SECTION 4.- SCHEDULE OF PRICES

Bids offered are f.o.b. contractor's city for mailing and shipments sent under commercial bills of lading and f.o.b. 

destination for all other shipments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 100 or 1,000 will be prorated at the per 100 or 1,000 rate.

A charge will be allowed for each page, whether printed or blank. Unless otherwise specified, no more than three 

blank pages shall be permitted at the end of the text.

I. ELECTRONIC PREPRESS:

Trim/Page-Size: One basic charge will be allowed for each color on each page.

(a) Trim/Page-size unit produced from electronic file...................per color/per page ................$__________

(b) Digital color content proofs......................................................per trim/page-size unit.........$__________

(c) High resolution (inkjet) proofs.................................................per trim/page-size unit.........$__________

(d) System timework (when required)...........................................per hour................................$__________

(e) Plate Change (when required) .................................................. .............................................$__________

II. PRINTING AND BINDING: The price offered must be all inclusive for printing, binding, and finishing, 

where applicable.

Black Ink or a Color Additional Color 

Other Than Black of Ink 

Makeready Per Makeready Per

and Setup 1,000 and Setup 1,000

Charges Copies Charges Copies 

Forms: (1) (2) (3) (4)

(a) 8-1/2 x 11”.........................................per side...................... $_________$_________$_________$_________

(b) 8-1/2 x 14: .........................................per side...................... $_________$_________$_________$_________

____________________

(Initials)
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770-S (2/12)

Black Ink or a Color Additional Color 

Other Than Black of Ink 

Makeready Per Makeready Per

and Setup 1,000 and Setup 1,000

Charges Copies Charges Copies 

Pamphlets/Newsletter: (1) (2) (3) (4)

(c) Per (trim/finished size) page................................................. $_________$_________$_________$_________

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following: Each trim/page-size leaf.

 

Per 1,000 leaves

(a) 8-1/2 x 11” .....White Offset Book (50-lb.) ..........................................................................$__________

(b) 8-1/2 x 11” .....White Offset Book (60-lb.) ..........................................................................$__________

(c) 8-1/2 x 14” .....White Offset Book (50-lb.) ..........................................................................$__________

IV. ADDITIONAL OPERATIONS: 

(a) Shrink-film packaging .......................per 100 packages.....................................................$______________

(b) Perforating (slit or slot) on fold.........per 100 leaves.........................................................$______________

V. PACKING AND DISTRIBUTION:

(a) Bulk shipments (other than by mail):

1. Packing and sealing shipping containers......... per container........................................$______________

 2. Palletizing........................................................ per pallet................................................$_____________

 

(b) Mailing: 

(1) Single copies (self mailer) ......................................... per 100 copies ........................$______________

(2) Single copy or multiple copies in kraft envelope

 (up to 200 leaves)....................................................... per envelope ...........................$______________

 (3) Multiple copies over 200 leaves, up to 36 lbs.,

in cushioned shipping bags, or packed in shipping containers 

(maximum gross weight 40 lbs.)................................ per bag or container................$______________

____________________

(Initials)

My production facilities are located within the assumed area of production........................ _______yes _______no
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770-S (2/12)

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government Furnished Material__________________________________

 a. Number of hours from acceptance of print order to pickup of

 Government Furnished Material.......................................................................................................__________

 b. Number of hours from pickup of Government Furnished Material

 to delivery at contractor's plant.........................................................................................................__________

2. Proposed carrier(s) for delivery of completed product____________________________________________

 a. Number of hours from notification to carrier to pickup of completed

 product..............................................................................................................................................__________

 b. Number of hours from pickup of completed product to delivery at 

 destination ........................................................................................................................................__________

LOCATION OF POST OFFICE: All mailing will be made from the __________________________________ 

Post Office located at: Street Address___________________________________________________________,

City_______________________________________, State_________________, ZIP Code________________.

INSTRUCTIONS FOR BID SUBMISSION: Fill out "Section 4. - Schedule of Prices," initialing or signing each 

page in the space(s) provided. Submit two copies (original and one exact duplicate) of the "Schedule of Prices" 

with two copies of the GPO Form 910 "BID" form. Do not enter bid prices on GPO Form 910; prices entered in 

the "Schedule of Prices" will prevail.

Bidder_____________________________________________________________________________________

___________________________________________________________________________________________

(City - State)

By_________________________________________________________________________________________

(Signature and title of person authorized to sign this bid)

___________________________________________________________________________________________

(Person to be contacted) (Telephone Number)