Program 3351-S Page 1 of 17

Specifications by RW

Reviewed by MN

U.S. GOVERNMENT PUBLISHING OFFICE

Virginia Beach, VA

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

CITIZEN-SOLDIER MAGAZINE

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Army Publishing Directorate

Fort Belvoir, VA

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending August 31, 

2018, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 2:00 p.m., prevailing Virginia Beach, VA time, on August 10, 2017.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, 291 Independence Boulevard, Suite 401, Virginia Beach, VA 23462. Facsimile bids in response to 

this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Virginia Beach, VA Regional 

Office, Fax No. (757) 490-7950. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. 

NOTE: FAXED BIDS RECEIVED AFTER 2:00 P.M. ON THE BID OPENING DATE SPECIFIED ABOVE 

WILL NOT BE CONSIDERED FOR AWARD.

Do NOT fax double sets or extra copies of forms that have not been requested; only fax the pages in SECTION 4 of 

these specifications, with all of the information completed as requested.

Bidders please note that these specifications are for a new project, there are no abstracts of past awards available. 

For information of a technical nature, contact Richard Gilbert at rgilbert@gpo.gov or (757) 490-7944. 
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3351-S (08/18)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)).

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf.

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf.

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf.

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract this 

operation will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Quality Level II

(b) Finishing (item related) Attributes – Quality Level II

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average type dimension in publication/

Electronic media

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic media

P-10. Process Color Match O.K. Proofs

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
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3351-S (08/18)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to August 31, 2018, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2017, called the base index. 

The percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment 

for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in Producer 

Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913-01 for Offset and Text will apply to all paper required under this contract.

2. The applicable index figures for the month of July 2017 will establish the base index.

3. There shall be no price adjustment for the first three production months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the month

being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

X - base index

______________ x 100 = _______%

base index 

where X = the index for that month which is two months prior to the month being considered for adjustment.
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3351-S (08/18)

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item II. “PAPER” in the 

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for orders 

placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any law 

in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to the 

contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any contingency 

to cover anticipated increased costs of paper to the extent such increases are covered by this price adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through August 31, 2018, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.
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If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Billing invoices must be submitted to the U.S. Government Publishing Office for payment. Submit to: 

U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, Washington, 

DC 20401. (NOTE: GPO offers a Contractor Fax Billing System. Please visit the GPO website for more 

information.)

When processing billing invoices for payment, at the contractor’s option, the contractor may fax the completed invoice 

to GPO by utilizing the GPO barcode coversheet program application. The barcode coversheet can be accessed at: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. Contractor to follow the instructions as 

indicated.

Facsimile transmission should only be used when no samples are required with the contractor’s invoice, otherwise 

payment will be held up while the invoice is returned to the contractor for the required sample(s).

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”
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3351-S (08/18)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of separate-covered, perfect-bound publications, requiring such 

operations as electronic prepress, printing in four color process, binding, packing, and distribution.

TITLE: Citizen-Soldier Magazine.

FREQUENCY OF ORDERS: Approximately 6 orders per year.

QUANTITY: Approximately 240,000 copies per order.

NUMBER OF PAGES: Approximately108 pages (plus cover) per order.

(Note: Two (2) orders per year will require a removable insert, approximately 7 x 9”, consisting of approximately 4 to 

12 pages.) 

TRIM SIZE: 8-3/8 x 10-7/8”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Windows/PC (current version).

Storage Media: FTP.

Software: Adobe Acrobat Pro (current version).

All platform system and software upgrades (for specified applications) which may occur 

during the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be embedded (various Postscript or TrueType fonts).

Contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract.

Additional

Information: Files will be furnished in Native and PDF formats and will be placed on contractor’s FTP

 site or contractor will retrieve files from agency safe site (password will be supplied).

Electronic media will include all illustrations and graphics furnished in place.

If requested, visuals of electronic files may be shipped to contractor.

CMYK will be used for color identification. Bleeds will be built into files.

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished.

Addresses for distribution will be furnished electronically via FTP or agency safe site in Excel, MS Word 6.0, or 

WordPerfect 5.0 file. Addresses are in zip code order.

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications.

A supply of blue labels and selection certificates for shipping Departmental Random copies.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications.
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3351-S (08/18)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to Richard Gilbert 

(757) 490-7944. (Contractor must notify the Government as soon as necessary in order to comply with the 

delivery/shipping schedule.)

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones are to be 150-line screen or finer.

Prior to outputting proofs, contractor must verify correct page breaks, etc. (re-flow of text will not be acceptable). 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated that 

the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files with the furnished 

material. The digital deliverables must be an exact representation of the final printed product and shall be returned on 

the same type of storage media as was originally furnished. The Government will not accept, as digital deliverables, 

PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those 

supplied, unless specified by the Government. NOTE: The Government will accept Adobe Acrobat Portable Document 

Format (PDF) files as digital deliverables when furnished by the Government.

PROOFS: 

**RETURN ALL GFM WITH PROOFS IF APPLICABLE**

Contractor must supply a proof sign-off sheet and return airbill. Additionally, contractor must include a reminder that 

the agency can only hold proofs for no more than two (2) workdays of receipt thereof.

Two (2) sets of digital color content proofs of entire publication. Direct to plate must be used to produce the final 

product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that 

will be used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), 

imaged face and back, trimmed, and folded to the finished size of the product, as applicable. 

One (1) set of digital one-piece composite laminated halftone proofs on the actual production stock (Kodak Approval, 

Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi. Proofs must 

contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. Control bars 

must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” solid color 

patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if applicable). These 

areas must be repeated consecutively across the sheet. Proofs must show dot structure.

In lieu of digital one-piece laminated proofs, at contractor’s option, one (1) set of inkjet proofs that are G7 profiled and 

use pigment-based inks may be furnished. A proofing RIP that provides an option for high quality color matching such 

as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-7 

standard for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output must be a minimum 

of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following color control 

strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 2009.
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3351-S (08/18)

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011.

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf.

All text stock used in each copy must be of a uniform shade. All cover stock must have the grain parallel to the spine.

Text: JCP Code A175, White, (Publication Grade) Gloss Coated Book, 38#, Basis Size 25 x 38".

Cover and Insert: JCP Code A182, White, No. 2 Coated Text, Gloss-Finish, 100#, Basis Size 25 x 38".

NOTE: Exception to Paper Specification Standards No. 12 (dated March 2011) under “Testing” – The acceptance 

criteria in Part 4 shall apply for opacity only. 

PRINTING: Print Covers 1 through 4 and text in four-color process. Facing pages print to and must align across the 

bind. After printing, apply a flood, gloss or dull UV coating to Covers 1 and 4. No other coating method will be 

accepted.

MARGINS: Margins will be as indicated on the print order or furnished electronic files. Most pages and covers 

will bleed.

BINDING: Perfect-bind on left, 10-7/8” edge, and trim three sides. Hinge score cover.

Insert will saddle stitch on left, 9” side, and be inserted into publication using a magna-strip that is bound into the 

publication. Fugitive glue the insert on to the magna-strip.

PACKING: 

Bulk Shipments: 

Pack suitable in shipping containers not to exceed 45 pounds when fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during the delivery/shipping process.

Mailed Shipments:

Single copies are shipped as self-mailers Contractor must apply wafer seals in accordance with U.S. Postal Service 

regulations.

Insert multiple copies (up to 200 leaves) into kraft envelopes.
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3351-S (08/18)

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in shipping 

bundles (maximum gross weight 14 pounds).

Quantities over 12 pounds, up to 36 pounds, must be packed in shipping containers (maximum gross weight 40 

pounds).

LABELING AND MARKING: 

Bulk Shipments: 

Reproduce shipping container label from furnished repro, fill in appropriate blanks, and attach to shipping containers.

Mailed Shipments: 

Create and affix a label to the front of each copy mailed singly as self-mailers and to each unit of mail packaged in 

cushioned shipping bags, shipping bundles, and shipping containers. At the contractor’s option, addresses may be

imaged directly onto the bags/bundles/containers in lieu of creating address labels. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed.

Quantity Number of

Ordered Sublots

 35,001and over 200

These randomly selected copies must be packed separately and identified by a special Government-furnished blue label, 

affixed to each affected container. The container and its contents shall be recorded separately on all shipping documents 

and sent to: Major Robert Perino, Marketing Officer, ARNG-HRR-M, 111 S. George Mason Drive, Arlington, VA 

22204 (701) 601-2626.

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included.

A copy of the Government-furnished certificate must accompany the invoice sent to the U.S. Government Publishing

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing 

the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to execute a

statement furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the running rate 

offered in the contractor’s bid and their cost will not be a consideration for award.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included.

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket, and Print Order numbers, must be 

furnished with billing as evidence of mailing.
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3351-S (08/18)

DISTRIBUTION: 

Agency Distribution:

Deliver f.o.b. destination Blue Label copies to: Major Robert Perino, Marketing Officer, ARNG-HRR-M, 111 S. 

George Mason Drive, Arlington, VA 22204 (701) 601-2626.

Mail f.o.b. contractor’s city approximately 220,00 single copies using agency CAPS account.

Ship f.o.b. contractor’s city approximately 5,000 bulk copies to approximately 90 domestic (nationwide) and foreign 

addresses, via domestic carrier (most economical, traceable means).

Ship f.o.b. contractor’s city approximately 15,000 copies (5 to each of 3,000 addresses), using domestic carrier (most 

economical, traceable means).

Complete addresses and quantities will be furnished with each print order.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail”

or “International Mail” as applicable.

In accordance with United States Postal Service (USPS) regulations, contractor will be required to run distribution files 

on each order through the National Change of Address (NCOA) service database to verify addresses are NCOA 

certified, as required. All related costs to perform this operation must be included in submitted bid pricing. No 

additional reimbursement will be authorized.

Upon completion of each order, any furnished material and digital deliverables must be returned to:

Major Robert Perino, Marketing Officer, ARNG-HRR-M, 111 S. George Mason Drive, Arlington, VA 22204 (701) 

601-2626.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/ships/mails) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 3351-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide 

all applicable tracking numbers, delivery/mailing/shipping methods, and title of product. Contractor must be able to 

provide copies of all delivery/mailing/shipping receipts upon agency request.

All expenses incidental to picking up and returning materials, if applicable, submitting proofs, and furnishing sample 

copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Furnished material and print order will be furnished via FTP or agency safe site.

Deliver one set of digital content proofs to: Major Robert Perino, Marketing Officer, ARNG-HRR-M, 111 S. George 

Mason Drive, Arlington, VA 22204 (701) 601-2626. 

Deliver second set of digital content proofs and the digital one-piece laminated halftone proofs to: Heather Waugh 

(202) 497-2272 Schatz Strategy Group, 700 12th. Street, NW, Suite 700, Washington, DC.

No definite schedule for pickup of material/placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 
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3351-S (08/18)

the workday after notification will be the first workday of the schedule.

 Contractor must submit all proofs within four (4) workdays of notification of availability of print order and 

furnished material.

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency. The first 

workday after receipt of proofs at the ordering agency is day one (1) of the hold time.

 Contractor must complete production and distribution within10 workdays of receipt of “O.K. to print” on 

proofs.

NOTE: Two additional workdays will be allotted for orders requiring the Insert. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destinations specified and the date products ordered for mailing/shipping f.o.b. contractor’s city must 

be delivered to postal service or picked up by small package carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.
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3351-S (08/18)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. (a) 648 155,520

(b) 6 1,440

(c) 16 3,840

II. (a) 77,760

(b) 4,800

III.1. 230

2. (a) 1,320

 (b) 18,000

(c) 540

 
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3351-S (08/18)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailing/shipping and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

A charge will be allowed for each text page, whether printed or blank. 

Cost for all required paper must be charged under Item II. “Paper.”

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

(including proofs) necessary for the printing and binding of the product listed in accordance with these 

specifications.

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(a) Text: Printing in four-color process, 

including binding .......................................................per page...... $___________ $___________

(b) Complete Cover: Printing in four-color process,

including binding and UV coating ............ per complete cover...... $___________ $___________

_____________

(Initials)
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3351-S (08/18)

 

 Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(c) Insert: Printing in four-color process,

including binding .......................................................per page...... $___________ $___________

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these specifications,

as ordered on the individual print orders, will be based on the net number of books furnished for the product(s) 

ordered. The cost of any stock/paper required for makeready or running spoilage must be included in the prices 

offered.

Computation of the net number of leaves will be based on the following:

Text – Each page-size leaf.

Cover – Two page-size leaves will be allowed for each complete cover. Prices offered must include the cost of the 

magna strip, when required.

Insert – Each page-size leaf. 

 (a) Text White (Publication grade) Gloss Coated Book (38-lb.) .. per 1,000 leaves ......... $__________

 (b) Cover and Insert White No.2 Coated Text Gloss-Finish (100-lb.) .. per 1,000 leaves.. $__________

III. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the cost 

of packing; all cushioned shipping bags, shipping bundles, and shipping containers; all necessary wrapping and 

packing materials; labeling and marking; NCOA verification; and, complete distribution, in accordance with these 

specifications.

1. Bulk Shipments (other than by mail) –

Packing and sealing shipping containers.................................................... per container......$___________

2. Mailed Shipments –

(a) Addressing single copies (self-mailers),

including wafer seals (when applicable)............................................ per self-mailer......$___________

(b) Multiple copies over 200 leaves, 

up to 12 pounds, in cushioned shipping bags, 

or wrapped in shipping bundles 

(maximum gross weight 14 pounds) ............................................ per bag or bundle ......$___________

(c) Quantities over 12 pounds, up to 36 pounds,

packed in shipping containers

maximum gross weight 40 pounds)..................................................... per container......$___________

_____________

(Initials)
Citizen-Soldier Magazine Page 15 of 17

3351-S (08/18)

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. - SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail.

Bidder _____________________________________________________________________________________

___________________________________________________________________________________________

(City - State)

By ________________________________________________________________________________________

(Signature and title of person authorized to sign this bid)

____________________________________________________________________________________________

(Person to be contacted) (Telephone Number)

___________________________________________________________________________________________

(Fax Number) (Email Address)
Citizen

-Soldier Magazine Page 16 of 17

3351-S (08/18)
Citizen

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3351-S (08/18)