PROGRAM: 359-S

TITLE: Current Employment Statistics Survey Mailers

AGENCY: Department of Labor Bureau of Labor Statistics (BLS)

TERM: Beginning June 1, 2017 and ending July 31, 2018

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PROOFS AND PRIOR TO PRODUCTION SAMPLES:

(a) Digital Content Proofs............per trim/page-size unit........................... 240 3.00 720.00 20.00 4,800.00 1.25 300.00 N/C 0.00

(b) Prior to Production Samples....per order............................................ 1 500.00 500.00 1,000.00 1,000.00 2,000.00 2,000.00 250.00 250.00

II. PRINTING, IMAGING, BINDING AND CONTRUCTION:

(a) CES Form: Printing and imagining in black, including binding................

..............................................per page........................................

(1) Makeready and/or Setup 1,008 150.00 151,200.00 6.00 6,048.00 9.94 10,019.52 N/C 0.00

(2) Running Per 100 Copies 5,033 5.00 25,165.00 1.50 7,549.50 4.80 24,158.40 3.00 15,099.00

(b) CES Postcard: Printing and imaging in black, including binding.............

..............................................per card.........................................

(1) Makeready and/or Setup 12 50.00 600.00 1,000.00 12,000.00 550.00 6,600.00 N/C 0.00

(2) Running Per 100 Copies 6000 3.50 21,000.00 3.00 18,000.00 5.50 33,000.00 4.00 24,000.00

(c) 4-1/8 x 9-1/2" (No. 10) with double window envelope: Printing mailing

indicia and security design in black ink, including construction...............

..............................................per envelope...................................

(1) Makeready and/or Setup 12 100.00 1,200.00 200.00 2,400.00 84.00 1,008.00 N/C 0.00

(2) Running Per 100 Copies 1039 8.00 8,312.00 6.47 6,722.33 10.00 10,390.00 1.80 1,870.20

(d) 9 x 12" with double window envelope: Printing mailing indicia and 

security design in black ink, including construction..............................

..............................................per envelope...................................

(1) Makeready and/or Setup 12 150.00 1,800.00 300.00 3,600.00 84.00 1,008.00 N/C 0.00

(2) Running Per 100 Copies 55 15.00 825.00 21.67 1,191.85 25.00 1,375.00 9.00 495.00

III. GATHERING AND INSERTING:

(a) Four-Page CES Form Package: Folding and inserting into 4-1/8" x 9-1/2"

(No. 10) double window envelope......per 100 packages......................... 1039 5.00 $5,195.00 3.00 3,117.00 21.00 21,819.00 2.50 2,597.50

(b) All Other CES Form Packages: Gathering and inserting flat into 9 x 12"

double window evelope................per 100 packages............................ 55 15.00 $825.00 35.00 1,925.00 110.00 6,050.00 20.00 1,100.00

CONTRACTOR TOTALS $217,342.00 $68,353.68 $117,727.92 $45,411.70

DISCOUNT 2.00% $4,346.84 0.00 0.00 0.25% $294.32 1.00% $454.12

DISCOUNTED TOTALS $212,995.16 $68,353.68 $117,433.60 $44,957.58

AWARDED

NPC, INC.

Claysburg, PA

GRAY GRAPHICS

Capitol Heights, MD

MPM COMMUNICATIONS, 

Waldorf, MD

PINNACLE DATA SYS.

Suwanee, GA

Page 1 of 2
PROGRAM: 359-S (Cont'.)

TITLE: Current Employment Statistics Survey Mailers

AGENCY: Department of Labor Bureau of Labor Statistics (BLS)

TERM: Beginning June 1, 2017 and ending July 31, 2018

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PROOFS AND PRIOR TO PRODUCTION SAMPLES:

(a) Digital Content Proofs............per trim/page-size unit........................... 240 3.25 780.00 10.00 2,400.00 0.00 0.00 6.00 1,440.00

(b) Prior to Production Samples....per order............................................ 1 25.00 25.00 350.00 350.00 0.00 0.00 250.00 250.00

II. PRINTING, IMAGING, BINDING AND CONTRUCTION:

(a) CES Form: Printing and imagining in black, including binding................

..............................................per page........................................

(1) Makeready and/or Setup 1008 0.75 756.00 3.00 3,024.00 0.00 0.00 10.00 10,080.00

(2) Running Per 100 Copies 5033 6.00 30,198.00 2.00 10,066.00 8.60 43,283.80 1.725 8,681.93

(b) CES Postcard: Printing and imaging in black, including binding.............

..............................................per card.........................................

(1) Makeready and/or Setup 12 25.00 300.00 10.00 120.00 0.00 0.00 10.00 120.00

(2) Running Per 100 Copies 6000 4.50 27,000.00 4.00 24,000.00 4.90 29,400.00 3.70 22,200.00

(c) 4-1/8 x 9-1/2" (No. 10) with double window envelope: Printing mailing

indicia and security design in black ink, including construction...............

..............................................per envelope...................................

(1) Makeready and/or Setup 12 N/C 0.00 20.00 240.00 0.00 0.00 0.00 0.00

(2) Running Per 100 Copies 1039 4.65 4,831.35 3.90 4,052.10 4.00 4,156.00 5.50 5,714.50

(d) 9 x 12" with double window envelope: Printing mailing indicia and 

security design in black ink, including construction..............................

..............................................per envelope...................................

(1) Makeready and/or Setup 12 N/C 0.0 60.00 720.00 0.00 0.00 0.00 0.00

(2) Running Per 100 Copies 55 30.22 1,662.10 16.90 929.50 12.319 677.55 12.70 698.50

III. GATHERING AND INSERTING:

(a) Four-Page CES Form Package: Folding and inserting into 4-1/8" x 9-1/2"

(No. 10) double window envelope......per 100 packages......................... 1039 5.00 5,195.00 3.90 4,052.10 4.365 4,535.24 4.50 4,675.50

(b) All Other CES Form Packages: Gathering and inserting flat into 9 x 12"

double window evelope................per 100 packages............................ 55 10.00 550.00 9.20 506.00 12.60 693.00 13.00 715.00

CONTRACTOR TOTALS $71,297.45 $50,459.70 $82,745.58 $54,575.43

DISCOUNT 0.00% 0.00 1.00% $504.60 0.00% 0.00 1.00% $545.75

DISCOUNTED TOTALS $71,297.45 $49,955.10 $82,745.58 $54,029.68

PRESORT, INC. CURRENT CONTRACTOR

St. Louis, MO The Data Center

THE DATA CENTER, LLC.

Salt Lake City, UT

WBC, INC./DBA/LITHEXCEL

Albuquerque, NM

Page 2 of 2
Program 359-S Page 1 of 22 

Specifications by RRS 

Reviewed by MRN 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Current Employment Statistics Survey Mailers 

As requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Labor 

Bureau of Labor Statistics (BLS) 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2017 and ending July 31, 

2018 plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

NOTE: The first two print orders placed will require the contractor to submit proofs and prior to production 

samples, and perform a “test run.” These requirements will take place after award through July 31, 2017; actual 

live production begins August 1, 2017. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on May 10, 2017. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, 

Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date 

must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO 

Publication 310.2, as revised June 2001. Hand delivered bids are to be taken to: GPO Bookstore, 710 North 

Capitol Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC 

time, Monday through Friday. Contractor is to follow the instructions in the Bid Submission/Opening area. If 

further instruction or assistance is required, call (202) 512-0526. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at https://www.gpo.gov/gpo/abstracts/abstract.action?region=DC. 

For information of a technical nature, contact Rebecca Swan at rswan@gpo.gov or (202) 512-1239. 
Current Employment Statistics Survey Mailers Page 2 of 22 

359-S (7/18) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

SUBCONTRACTING: The predominant production functions are the imaging of the CES Forms and CES 

Postcards, the gathering and inserting of the CES Forms into the mail-out envelopes, and mailing of the CES 

Forms and CES Postcards. Any bidder who cannot perform the predominant production functions will be declared 

non-responsible. 

The contractor shall be responsible for enforcing all contract requirements outsourced to a subcontractor. 

If the contractor uses a subcontractor for the imaging and construction of the envelopes, it is the responsibility of 

the contractor to ensure that the envelopes are to specification, will work in the contractor’s machines, and are 

USPS compliant. 

If the contractor uses a subcontractor for the verifying and updating of the furnished mailing addresses (for 

distribution) with the USPS’ National Change of Address (NCOA) file, the contractor must disclose the name of 

the subcontractor in the Mail Plan. 

If the contractor needs to add a subcontractor at any time after award, the subcontractor must be approved by the 

Government prior to production starting in that facility. If the subcontractor is not approved by the Government, 

then the contractor must submit new subcontractor’s information to the Government for approval 30 calendar 

days prior to the start of production at that facility. 

If the contractor plans to enter into a “Contractor Team Arrangement”, or Joint Venture, to fulfill any 

requirements of this contract, all parties must comply with the terms and regulations as detailed in the Printing 

Procurement Regulation (GPO Publication 305.3; Rev-2-11). 

NOTE: All subcontractors must comply with all security provisions as specified under “SECURITY 

REQUIREMENTS,” “WARNING,” and “PRIVACY ACT NOTIFICATION.” 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes – Level III. 

 (b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests – General Inspection Level I. 

 (b) Destructive Tests – Special Inspection Level S-2. 
Current Employment Statistics Survey Mailers Page 3 of 22 

359-S (7/18) 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheets 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards: 

P-7. O.K. Prior to Production Samples; O.K. Proofs; Average Type Dimension; Electronic Media. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of actual production may not exceed five (5) years as a result of, and including, 

any extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from June 1, 2017 to July 31, 2018 and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

NOTE: The term of the first contract year (base year) is expected to be approximately 14 months; however, the 

Economic Price Adjustment will be based on the date of actual production. Actual production begins August 1, 

2017. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2017, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 
Current Employment Statistics Survey Mailers Page 4 of 22 

359-S (7/18) 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

SECURITY REQUIREMENTS: Protection of Confidential Information: 

The contractor shall abide by the BLS Confidentiality and Security Requirements, Confidential Information 

Protection and Statistical Efficiency Act of 2002, and the BLS Agent Agreement (See Attachment 1 through 

Attachment 3). 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

The preaward survey will include a review of all subcontractors involved, along with their specific functions; and 

the contractor’s quality control/recovery plan, mail, material, personnel, production, and security plans as required 

by this specification. 

PRODUCTION PLANS: The contractor shall present, in writing, the below listed plans to the Contracting 

Officer within three (3) workdays of being notified to do so by the Contracting Officer or his/her representative. 

The workday after notification to submit will be the first day of the schedule. 

THE PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE GOVERNMENT, 

AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. 

Quality Control Plan: The contractor shall provide and maintain, within their own organization, an 

independent quality assurance organization of sufficient size and expertise to monitor the operations 

performed, and inspect the products of each operation to a degree and extent that will ensure the 

Government’s quality assurance, inspection, and acceptance provisions herein are met. The contractor shall 

perform, or have performed, the process controls, inspections, and tests required to substantiate that the 

products provided under this contract conform to the specifications and contract requirements. The contractor 

shall describe in detail their quality control/quality assurance and recovery plans describing how, when, and 

by whom the plans will be performed. These plans shall include a detailed explanation of both staff and 

management activities and responsibilities. 

The plans must provide for periodic samplings to be taken during the production run, and shall contain control 

systems that will detect defective, missing, or mutilated pieces. The plans shall detail the actions to be taken 

by the contractor when defective, missing, or mutilated items are discovered. These actions must be consistent 

with the requirements found in GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987, 

Rev. 6-01). The plan shall monitor all aspects of the job including material handling and mail flow, to assure 

that the production and delivery of the Survey Mailers meet specifications and Government requirements. 

This includes maintaining 100% accountability in the accuracy of imaging and mailing of all pieces 

throughout each run. The contractor must ensure that there are no missing or duplicate pieces. 

In the event that there are problems with the production process, such as equipment malfunctions, personnel 

shortages, etc. that may impact the production schedule, the contractor must immediately notify the Bureau of 

Labor Statistics by contacting Tony Gomes at (202) 691-6532 or Nicholas Johnson at (202) 691-7870. 

A recovery system will be required to ensure that all defective, missing, or mutilated pieces detected are 

identified, reprinted, and replaced. 

The quality control plan must also include examples and a detailed description of all reports or logs the 

contractor will keep documenting the quality control inspections performed on each run. 
Current Employment Statistics Survey Mailers Page 5 of 22 

359-S (7/18) 

Furthermore, the plan must include the names of all quality assurance officials and describe their duties in 

relationship to the quality control plan. 

The Government will periodically verify that the contractor is complying with the approved quality control 

plan through on-site examinations and/or requesting copies of the contractor’s quality assurance records and 

quality assurance random copies. 

Mail Plan: This plan shall include sufficient detail as to how the contractor will comply with all applicable 

U.S. Postal Service (USPS) mailing requirements as listed in the USPS Domestic and International Mail 

Manuals in effect at the time of mailing and other USPS instructional material such as the Postal Bulletin. All 

mail will be mailed using the contractor’s mailing indicia that has been linked into the agency’s Centralized 

Account Processing System (CAPS) program. The Government will be responsible for ALL USPS mailing 

costs, however, the contractor will be responsible for costs incurred for obtaining a permit number for the 

outgoing mail and an account set-up fee. (See “DISTRIBUTION”.) 

NOTE: If the contractor subcontracts for the NCOA verification/updating of furnished mailing addresses, the 

contractor must disclose the name of the subcontractor in the mail plan. 

Material Handling and Inventory Control: This plan shall explain in detail how the following materials will be 

handled: incoming raw materials; work-in-progress materials; quality control inspection materials; USPS 

inspection materials; and all outgoing materials cleared for USPS pickup/delivery. 

Personnel Plan: This plan shall include a listing of all personnel who will be involved with this contract. For 

any new employees, the plan shall include the source of these employees, and a description of the training 

programs the employee will be given to familiarize them with the requirements of this program. 

Production Plan: This plan shall include items such as a detailed listing of all production equipment and 

equipment capacities to be utilized on this contract. If new equipment is to be utilized, documentation of the 

source, delivery schedule, and installation dates are required. 

Security Control Plan: The proposed Security Control Plan must address, at a minimum, the following: 

 Materials -- How all accountable materials will be handled throughout all phases of production. This 

plan shall also include the method of disposal of all production waste materials. 

 Production Area -- The contractor must provide a secure area(s) dedicated to the processing and 

storage of data for the Survey Mailers (either a separate facility dedicated to this product or a walledin limited access area within the contractor’s existing facility). Access to the area(s) shall be limited 

to security-trained employees involved in the production of Survey Mailers. 

 Information Technology Security – The contractor must submit an information technology system 

security plan as it related to BLS data storage and processing that summarizes the physical and logical 

protections that are in place at the designated printing location, including audit mechanisms used to 

ensure that these security measures are fully implemented. 

Part of the Security Control Plan shall include a floor plan detailing the area(s) to be used, showing existing walls, 

equipment to be used, and the printing and finishing locations. 

Option Years: For each option year that may be exercised, the contractor will be required to re-submit, in writing, 

the above plans detailing any changes and/or revisions that may have occurred. The contractor should be prepared 

to submit these revised plans at each year’s meeting (See “PREPRODUCTION MEETING” below). THE 

REVISED PLANS ARE SUBJECT TO GOVERNMENT APPROVAL. If the meeting is waived by the 

Government, the revised plans must be submitted to GPO within five (5) workdays of notification of the option 

year being exercised. 
Current Employment Statistics Survey Mailers Page 6 of 22 

359-S (7/18) 

If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement 

confirming that the current plans are still in effect. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the 

option of the Government, the postaward conference may be held via teleconference. 

PREPRODUCTION MEETING: The Government’s representatives may request preproduction meeting(s) with 

the contractor’s representatives to be held at the contractor’s facility at any time after award of the contract to 

review the contractor’s production plan and to establish coordination of all operations. Attending this meeting will 

be representatives from BLS. At the Government’s option, in lieu of meeting at the contractor’s facility, the 

meeting(s) may be held via teleconference. 

The print order and electronic media will be made available at this meeting. If this meeting is waived by the 

Government, the print order and electronic media will be available for pickup at the address under 

“SCHEDULE.” 

NOTE: Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from June 1, 2017 through July 31, 2018, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 
Current Employment Statistics Survey Mailers Page 7 of 22 

359-S (7/18) 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

WARNING: Proper control and handling must be maintained at all times to prevent any information or materials 

required to produce the product ordered under these specifications from falling into unauthorized hands. Unless 

otherwise indicated herein, all extra copies, materials, waste, etc., must be destroyed. 

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 

552a (i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of 

the penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 

552a (i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS. 

PRIVACY ACT 

 (a) The contractor agrees: 

 (1) to comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in the 

design, development, or operation of any system of records on individuals in order to accomplish an 

agency function when the contract specifically identifies (i) the system or systems of records and (ii) 

the work to be performed by the contractor in terms of any one or combination of the following: (A) 

design, (B) development, or (C) operation; 

 (2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in the 

proposed subcontract requires the design, development, or operation of a system of records on 

individuals to accomplish an agency function; and 

 (3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this 

contract which require the design, development, or operation of such a system of records. 

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to 

accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of 

the agency where the violation concerns the operation of a system of records on individuals to accomplish 

an agency function. For purposes of the Act when the contract is for the operation of a system of records 

on individuals to accomplish an agency function, the contractor and any employee of the contractor is 

considered to be an employee of the agency. 

(c) The terms used in this clause have the following meanings: 

(1) “Operation of a system of records” means performance of any of the activities associated with 

maintaining the system of records including the collection, use, and dissemination of records. 

(2) “Record” means any item, collection or grouping of information about an individual that is 

maintained by an agency, including, but not limited to, his/her education, financial transactions, 

medical history, and criminal or employment history and that contains his/her name, or the 

identifying number, symbol, or other identifying particular assigned to the individual, such as a finger 

or voice print or a photograph. 
Current Employment Statistics Survey Mailers Page 8 of 22 

359-S (7/18) 

(3) “System of records” on individuals means a group of any records under the control of any agency 

from which information is retrieved by the name of the individual or by some identifying number, 

symbol, or other identifying particular assigned to the individual. 

PAYMENT: 

Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the fastest method of getting paid. The information for using this 

method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the 

General Information of the Office of Finance web page located at http://www.gpo.gov/finance/index.htm. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE 

OF PRICES.” 
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SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production and mailing of the Current Employment Statistics (CES) 

Survey Mailers consisting of forms (comprised of cover letters, instructions, data capture forms, and thank you 

notes), postcards, and mail-out envelopes requiring such operations as: electronic prepress, printing and variable 

imaging, binding, construction, and mailing. 

TITLE: Current Employment Statistics Survey Mailers. 

OVERVIEW: The CES Survey collects monthly data on employment, payroll, and hours from about 150,000 

business establishments in the 50 States and the District of Columbia (DC). 

NOTE: During the term of the contract, BLS anticipates participation of multiple collection locations (Atlanta, 

Dallas, Kansas City, Fort Walton Beach, FL and Washington, DC). 

FREQUENCY OF ORDERS: 

If required, the first print order placed will be for proofs and prior to production samples only. If required, the 

second print order placed will be a “test run” order. The test run will be for a very small quantity (approximately 

50 to 100 copies) designed to test all aspects of the job prior to the full production order. 

NOTE: The Government may waive the proofs, prior to production samples, and test run if there is other evidence 

that, in the opinion of the Contracting Officer, indicates that the contractor being considered for award has the 

capability to successfully produce the item(s) required. 

The remaining print orders placed will be for the actual production and distribution of the CES Survey mailers 

and postcards. 

1. Monthly Order: CES Forms 

Once each month, CES must mail new survey forms. The basic report form consists of a one-page cover letter, a 

one-page instruction sheet, a one-page data capture form, and a one-page “thank you” note. Because CES collects 

somewhat different data elements in various major industries, there are six (6) variants of the CES form. In 

addition, some respondents receive two (2) copies of the data capture form. These are firms that have two (2) 

payroll groups. Some of the pre-printed information on the form is dependent on the mode of reporting. Some 

respondents report for multiple locations and receive separate data capture forms, one for each location. All 

locations for a single respondent must be included in a single package. 

NOTE: For the purpose of this contract, all references to “forms” is all-inclusive for letters, instruction sheets, 

data capture forms, and thank you notes. 

2. Monthly Order: CES Postcards 

Some respondents will need monthly postcard reminders. 

NOTE: There are six (6) variants of the CES form. These different variants are listed below as Forms A, B, C, E, 

G and S. 

Form Types 

 Form A = Mining 

 Form B = Construction 

 Form C = Manufacturing 

 Form E = Services 

 Form G = Government 

 Form S = Education 
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Both forms and postcards will be printed on behalf of the following data collection sites: 

Data Collection Sites 

 Data Collection Site Data Collection Site Code Collection Method Indicator (CMI) 

 Atlanta, GA 84 00 

 Dallas, TX 86 00 

 Kansas City, MO 87 00 

 Fort Walton Beach, FL 89 00 

 Washington, DC 

TDE (Touchtone Data Entry) 91 03 

 Web 94 16 

QUANTITY: 

CES Form Packages: 

January: Approximately 55,000 to 60,000 mailers per order. 

February through December: Approximately 4,500 to 6,500 mailers per order. 

CES Postcards: Approximately 30,000 to 75,000 postcards per order. 

Below are estimated percentages only (based on historical data) for both forms and postcards to be printed and 

mailed monthly for each data collection site: 

Data Collection Site CES Forms CES Forms CES Postcards

 January Only February - December All Months 

Atlanta 23% 21% 

Dallas 15% 15% 

Kansas City 39% 37% 

Fort Walton Beach 23% 25% 

Washington 

TDE 12% 0% 2% 

Web 88% 0% 0% 

NOTE: For each form type, an additional form is needed if the firm has multiple payrolls. Typically, about 2% of 

reports or forms mailed out have multiple (up to two only) payrolls. 

NUMBER OF PAGES: 

CES Form: 4 to 24 pages per order. 

The number of pages for each package will vary depending on the number of locations the respondent reports for 

and also on whether or not the firm has a single or multiple payrolls. The minimum number of pages will be four, 

or one 17” x 11’’ sheet. The maximum number of pages will be approximately 24, or six 17” x 11’’ sheets. 

NOTE: The majority of packages will be 4 pages. 

NOTE: If a respondent needs more than one form type, for example a Services industry form and a Manufacturing 

industry form then each form must be preceded by a single industry-specific instructions page. 

CES Postcard: Face and back. 
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TRIM SIZES:

CES Form: 1 to 6 17 x 11” leaves folded down to 8-1/2 x 11”. 

CES Postcard: 4-1/4 x 5-1/2”. 

Envelopes: 4-1/8 x 9-1/2” (No. 10) with double window or 9 x 12” with double window. 

GOVERNMENT TO FURNISH: Electronic media of will be furnished as follows: 

 Platform: Windows 7 Enterprise 

 Storage Media: E-mail; FTP. 

 Files will be furnished in native application and/or PDF format. 

 Software: Adobe Acrobat XI, Microsoft Word 2013. 

 All platform system and software upgrades (for specified applications) which 

may occur during the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished. For PDF files, fonts are embedded. 

The contractor is cautioned that furnished fonts are the property of the 

Government and/or its originator. All furnished fonts are to be eliminated from 

the contractor’s archive immediately after completion of the contract. 

BLS will transmit files with employer information to the contractor electronically using secure communications. 

Electronic media for the postal requirements via contractor’s FTP. NOTE: There will be four different return 

addresses. 

Data format specifications for form printing to be used as a guide only via contractor’s FTP. 

Templates for the cover letters, instructions pages, thank you page, each version of the CES Survey Form 

(including Single Payroll and Multi-Payroll), and the postcard template will be furnished after award. The 

production database for the CES Forms and CES Postcards will also be provided after award. Both will be 

provided via contractor’s FTP. 

Updated Form production database files (See Appendix 1 for file form format) for each production of the CES 

Forms mail-out. Updated Postcard production database files (See Appendix 2 for file form format) for each 

production of the CES Postcard mail-out. These databases will also contain the various “fills” to be used for each 

bookmark on the form and postcard. Additional information of the breakdown of files will be furnished after 

award. These items will be provided via contractor’s FTP. 

Test (non-production) database files will be provided for testing prior to production via contractor’s FTP. 

GPO Form 892 proof prior to production sample label. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on the finished product. 

EXHIBITS: The facsimiles shown as Exhibits A through G are representative of the requirements which will be 

ordered under this contract. However, it cannot be guaranteed that future orders will correspond exactly to these 

exhibits. 
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The Exhibits are as follows: 

Exhibit A: Sample Cover Letter 

Exhibit B: Sample Thank You Page 

Exhibit C: Sample Instructions Page 

Exhibit D: Sample Form 

Exhibit E: Sample Multi-Payroll Form 

Exhibit F: Sample Postcard Front 

Exhibit G: Sample Postcard Back 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP site, which at a minimum, must have a unique user ID and password. The transmissions will be encrypted 

using PGP software. The contractor will have the FTP site available for testing and furnish BLS with their key 

within 30 calendar days of notification of award. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to Tony 

Gomes at (202) 691-6532 or Nicholas Johnson at (202) 691-7870 (Contact names and phone numbers may be 

changed by the Government). 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables). The digital deliverables must be an exact representation of the final printed product and shall be 

returned on the same type of storage media as was originally furnished. The Government will not accept, as 

digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary 

file formats other than those supplied, unless specified by the Government. NOTE: The Government will accept 

PDF files as digital deliverables when furnished by the Government. 

PROOFS: For the first print order only. 

Two (2) sets of digital content proofs of each item. Direct to plate must be used to produce the final product with 

a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be 

used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged 

face and back, trimmed and folded to the finished size of the product, as applicable. 

The contractor must submit proofs for each different form type as specified under “FREQUENCY OF ORDERS, 

Form Types”, and for each different data collection site as specified under “FREQUENCY OF ORDERS, Data 

Collection Sites.” 

The contractor must submit proofs for each different postcard for each different data collection site as specified 

under “FREQUENCY OF ORDERS, Data Collection Sites.” 

NOTE: Proofs of the envelopes are not required. 
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If any contractor’s errors are serious enough in the opinion of the Government to require revised proofs, the 

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this 

reproofing; such operations must be accomplished within the original production schedule allotted in the 

specifications. 

The contractor must not print prior to receipt of an “O.K. to print.” 

PRIOR TO PRODUCTION SAMPLES: For the first print order only. 

Prior to the commencement of production of the contract production quantity, the contractor shall submit copies 

to the Department of Labor, Bureau of Labor Statistics, Attn: Tony Gomes, Room 4860, 2 Massachusetts Avenue, 

NE, Washington, DC 20212-0001. The container and accompanying documentation shall be marked 

“PREPRODUCTION SAMPLES” and shall include the GPO jacket, purchase order, and program numbers. The 

copies must be submitted in sufficient time to allow Government testing of the copies and production and 

shipment in accordance with the shipping schedule. 

CES Forms: 

The prior to production requirement for this contract is not less than two (2) printed packages for each 

different form specified in the table under “QUANTITY.” One set shall be for the Single Payroll and one set 

for the Multi-Payroll. 

The sample package shall consist of: 

Sample 1 (Single Payroll): one (1) each of the six (6) form types shown in the table under “FREQUENCY OF 

ORDERS, Form Types.” 

Sample 2 (Multi-Payroll): one (1) each of the six (6) form types shown in the table under “FREQUENCY OF 

ORDERS, Form Types”, except for form types G and S where it is not applicable. 

CES Postcards: 

The prior to production requirement for this contract is not less than five (5) printed postcards for each 

different data collection site as specified under “FREQUENCY OF ORDERS, Data Collection Sites”. 

All samples will be inspected and tested and must comply with the specifications as to construction, kind, and 

quality of materials. Samples must be printed in the required stock for that item as specified under 

“STOCK/PAPER.” 

The contractor must submit the copies within five (5) workdays of receipt of “O.K. to print” on proofs. 

The Government will approve, conditionally approve, or disapprove the copies within three (3) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefore. 

If the copies are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional copies for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional copies shall be furnished, and necessary changes made, at no additional cost to 

the Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional copies required. 
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In the event that the copies are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to termination 

for default, provided however, that the failure of the Government to terminate the contract for default in such 

event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the 

shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the copies within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with article 12 

“Notice of Compliance with Schedules” of contract clauses in GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)). 

Manufacture of the final product prior to approval of the copies submitted is at the contractor’s risk. Copies will 

not be returned to the contractor. 

All costs, including the costs of all copies, shall be included in line item I.(b) in the “SCHEDULE OF PRICES.” 

All copies shall be manufactured at the facilities and on the equipment in which the contract production quantities 

are to be manufactured. 

TEST RUN: The test run will be for a very small quantity (approximately 50 to 100 copies) designed to test all 

aspects of the job prior to the full production order. 

Using the furnished files, the contractor is required to print, bind, gather, and insert the test mailers in accordance 

with the specifications in SECTION 2 of this contract. DO NOT SEAL MAIL-OUT ENVELOPES. 

NOTE: The contractor will not be required to furnish proofs or prior to production samples for the test run. 

The contractor is to pack suitably all the mailers into a shipping container. 

Deliver the test mailers to the Department of Labor, BLS/CES, Attn: Tony Gomes, Room 4860, 2 Massachusetts 

Avenue, NE, Washington, DC 20212-0001. 

The contractor must complete production and distribution of the test mailers within five (5) workdays of receipt of 

notification of availability of print order and electronic media. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standard No. 12” dated 

March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or 

attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on 

paper the color of which, in his opinion, materially differs from that of the color sample(s). 

All text paper used in each copy must be of a uniform shade. 

CES Forms: White Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code D10.

CES Postcards: Yellow Index, basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30-1/2”, equal to JCP Code K10. 

Envelopes: White Writing (or Wove) Envelope, basis weight: 24 lbs. per 500 sheets, 17 x 22”, equal to JCP Code 

V20.
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PRINTING AND VARIABLE IMAGING: 

CES Forms: Print face and back in black ink. Printing consists of text/line matter and agency logo/seal. Variable 

image face and back in black ink. Variable imaging consists of text matter only. 

The contractor will use Government furnished “respondent information” contained in the form database to print 

CES Forms. 

Page 1 of the form package will contain a letterhead and signature. The signature and return address for each data 

location site will be different. (NOTE: Throughout the term of the contract, the signature(s) may change.) 

CES Postcards: Print face and back in black ink. Printing consists of text/line matter. Variable image face and 

back in black ink. Variable imaging consists of text matter only. 

NOTE: A single postcard is sent to each individual respondent, regardless of how many locations the respondent 

reports for. That is, the production postcard databases should not contain any duplicate respondent. 

Envelopes: Print face only (after construction) in black ink. Printing will consist of the mailing indicia. 

Security Design: Print or tint envelope on the inside (back before manufacture) in black ink (lining not 

acceptable). Contractor may use his own design but must guarantee that the product will ensure complete opacity 

and prevent show through of any material contained therein. 

Printing shall be in accordance with the requirements for the style envelope ordered. All printing shall comply 

with all applicable U.S. Postal Service regulations. The envelope shall accept printing without feathering or 

penetrating to the reverse side. 

NOTE: At contractor’s option, mailing indicia may be imaged directly onto envelopes. 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s 

plant for the purpose of establishing specified standards for use during the actual press run. Upon approval of the 

sheets, contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances 

when applicable) and with discarding all makeready sheets that preceded approval. When a press sheet inspection 

is required, it will be specified on the individual print order. See GPO Publication 315.3 (Guidelines for 

Contractors Holding Press Sheet Inspections) dated January 2015. NOTE: A press sheet inspection is for the 

purpose of setting specific standards that are to be maintained throughout the entire run. It does not constitute a 

prior approval of the entire run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas 

consisting of 1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated across the entire press sheet. 

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009; a viewing booth under controlled conditions 

with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided. 

MARGINS: Margins will be as indicated on the print order or furnished electronic media. 

BINDING: 

CES Forms: Fold 1 to 6 leaves from 17 x 11” down to 8-1/2 x 11”, with the recipient name/address out on the 

outermost leaf. Folded leaves are to be inserted loosely in proper numerical sequence. 

CES Postcards: Trim four sides. 
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CONSTRUCTION (Envelopes): 

4-1/8 x 9-1/2” (No. 10) with double window -- 

Envelope must be open side with high-cut side, diagonal or center seams (at contractor’s option) with gummed, 

fold-over flap for sealing. Envelopes shall be sufficiently high cut so as to prevent the flap adhesive from 

contacting the envelope contents. The sealed seams shall not adhere to the inside of the envelope. Flap depth is at 

the contractor’s option but must meet all USPS requirements. Envelopes shall be free from cuts, folds, tears, 

machine marks, foreign matter, dirt, ink smears and adhesive stains. Face of envelope to contain two die-cut 

windows, as follows: 

 Top window is 1 x 4” in size for the return address. Window to have rounded corners. Window is to be 

located 1/2" from the left edge of envelope and 1” from the top edge of envelope (long dimension of 

window is parallel to long dimension of envelope). 

 Bottom window is 1-3/8 x 4-1/4” in size for the mailing address. Window to have rounded corners. 

Window is to be located 1/2" from the left edge of envelope and 3/8” from the bottom edge of envelope 

(long dimension of window is parallel to long dimension of envelope). 

9 x 12” with double window -- 

Envelope must be open side with high-cut side, diagonal or center seams (at contractor’s option) with gummed, 

fold-over flap for sealing. Envelopes shall be sufficiently high cut so as to prevent the flap adhesive from 

contacting the envelope contents. The sealed seam(s) shall not adhere to the inside of the envelope. Flap depth is 

at the contractor’s option but must meet all USPS requirements. Envelopes shall be free from cuts, folds, tears, 

machine marks, foreign matter, dirt, ink smears and adhesive stains. Face of envelope to contain two die-cut 

windows, as follows: 

 Top window is 1 x 4” in size for the return address. Window to have rounded corners. Window is to be 

located 5/8" from the left edge of envelope and 1-3/16” from the top edge of envelope (long dimension of 

window is parallel to short dimension of envelope). 

 Bottom window is 1-3/8 x 4-1/4” in size for the mailing address. Window to have rounded corners. 

Window is to be located 5/8" from the left edge of envelope and 2-9/16” from the top edge of envelope 

(long dimension of window is parallel to short dimension of envelope). 

All envelope windows are to be covered with a suitable poly-type, transparent, low-gloss material that must be 

clear of smudges, lines and distortions. Poly-type material must be securely affixed to the inside of the envelope 

so as not to interfere with insertion of contents. Window material must meet the current U.S. Postal Service’s 

(USPS) readability standards/requirements. 

Flap Adhesive: All sealing flap adhesive shall be the water-activated type of such a consistency to prevent 

premature sealing of the flap and curling of the envelope after drying. 

The adhesive on the sealing flaps of the envelopes shall have a minimum thickness of 0.0006 inch uniformly 

applied. The flaps shall not stick to the body of the envelope, but shall be capable of being quickly and securely 

sealed using finger tips after moistening the adhesive. 

GATHERING AND INSERTING (For CES Forms Only): 

Four-Page CES Form Packages (one (1) 17 x 11” sheet folded down to 8-1/2 x 11”): 

Letter-fold and insert into the No. 10 double window envelope with the return address and mailing address facing 

out for visibility through the windows. 
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All Other CES Form Packages (Approximately 5% of all mailers): 

Insert flat into the 9 x 12” double window envelope with the return address and mailing address facing out for 

visibility through the windows. 

NOTE: It is the contractor’s responsibility to assure that only the mailing address and return address will be 

visible through the windows and that only one (1) CES Form package is inserted into each envelope. 

QUALITY CONTROL:

The contractor shall perform quality checks on 0.1% of all CES Forms and CES Postcards. The quality checks 

shall verify that: 

For CES Forms: 

 The proper survey form was printed. This quality check is to verify that the survey form is correct for the 

schedule type shown in the schedule field; the name and physical address is in the proper location; the 

front and back of the form are printed clearly using the required font size, character/number bold, 

indentations, margins, and correct variable and non-variable text. 

 The appropriate Multi-Payroll form is included (if required), if the report ID is noted as Multi-Pay in the 

Multi-Pay field. The Multi-Payroll form should be for the same schedule type as the Single Payroll form. 

 Only the recipient’s name and mailing address is showing through the windows of the mail-out envelope. 

 The contents of the packages are complete. 

For Postcards: 

 This quality check is to verify that the physical address is in the proper location and is printed clearly 

using the required font size, character/number bold, indentations, margins, and correct variable and nonvariable text. 

 Verify that there is a date in the date box on the front of the postcard. 

The contractor shall notify BLS-Washington via e-mail no later than one (1) workday after the quality check has 

been completed. The date and result of the quality check must be e-mailed to gomes.tony@bls.gov or 

Johnson.nicholas@bls.gov. 

DISTRIBUTION: Contractor is responsible for all costs associated with transporting CES Forms and CES 

postcards to the USPS.

Mail f.o.b. contractor’s city all CES Forms and CES Postcards. 

Complete addresses and quantities will be furnished with each print order. 

All mail shall be at the First Class rate. 

All mail will be mailed via mailing permits. The contractor will be responsible for obtaining a First Class mailing 

permit for the outgoing mail. The contractor must provide the mailing permit number to the agency within 30 

calendar days after notification of contract award. The agency will link the contractor’s mailing permit to the 

agency’s Centralized Account Processing System (CAPS) program. The Government will be responsible for 

ALL USPS mailing costs. The contractor will be responsible for the costs incurred to obtain a mailing permit 

and an account set-up fee. 
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NOTE: The contractor must obtain a mailing permit that will be used only for the purpose of mailing material 

produced under this contract. 

The contractor will be required to run all mailing addresses through the USPS’ National Change of Address file 

and update the address file as required. Contractor is to provide a file of the updated addresses to the agency. File 

content/format to be determined after award. 

All mail shall be presorted (e.g., mail streaming) to “carrier route order” when possible. If the carrier route order 

is not available for the zip code, then the contractor is to use the next presort level (e.g., 5-digit, 4-digit, etc.). 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail” as applicable. 

Orders which result in mailings of less than 200 pieces or less than 50 pounds will require the contractor to apply 

the appropriate postage to each mailing. The contractor will be reimbursed for postage by submitting a properly 

completed Postal Service form (or equivalent) with the voucher for billing. 

The contractor shall provide BLS with complete copies of all documents used by USPS to verify and accept the 

mail. 

Upon completion of each mailing, the contractor must fax a completed USPS Form 3600R, “Postage Statement – 

First Class Permit Imprint”, to Tony Gomes or Nicholas Johnson at (202) 691-6644. 

Certificate of Conformance: When using Permit Imprint Mail, the contractor must complete GPO Form 712-

Certificate of Conformance (Rev. 10/15) and the appropriate mailing statement(s) supplied by USPS. A fillable 

GPO Form 712 Certificate of Conformance can be found at: http://www.gpo.gov/vendors/sfas.htm. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order mails) via 

email to the address indicated on the print order. The subject line it the email shall be “Distribution Notice for 

Program 359-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, mailing methods, and title of product. Contractor must be able to provide copies of all mailing 

receipts upon agency request. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs and prior to 

production samples, and furnishing sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. The contractor must not start production of any 

job prior to receipt of the individual print order (GPO Form 2511). 

The Government may choose to fax or email the print order. 

The postaward conference will be within five (5) workdays of notification of award. 

The preproduction meeting will be within five (5) workdays of the post-award conference. 

Proofs must be delivered to and picked up from the Department of Labor, BLS/CES, Attn: Tony Gomes, Room 

4860, 2 Massachusetts Avenue, NE, Washington, DC 20212-0001. 

Furnished electronic media must be returned with proofs, if applicable. 

The following schedule begins the workday after notification of the availability of the print order and furnished 

materials; the workday after notification will be the first workday of the schedule. 
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Schedule for Test Run: 

 The contractor must complete production and distribution of the test mailers and postcards within five (5) 

workdays of receipt of notification of availability of print order and furnished materials. 

NOTE: The contractor will not be required to furnish proofs or prior to production samples for the test run. 

Schedule for Proofs and Prior to Production Samples: 

 The contractor must submit proofs within five (5) workdays of receipt of print order and furnished 

materials. 

 Proofs will be withheld no more than three (3) workdays from their receipt at the ordering agency until 

they are made available for pickup. (NOTE: The first workday after receipt of proofs at the ordering 

agency is day one (1) of the hold time.) 

 The contractor must submit Prior to Production samples (using test data) within five (5) workdays of 

receipt of “O.K. to Print” on proofs. 

 Government will approve, conditionally approve, or disapprove the prior to production samples within 

three (3) workdays of receipt thereof. 

Production Schedule for CES Forms and CES Postcards: 

 The contractor must complete production and distribution of the mailers and postcards within five (5) 

workdays of receipt of notification of availability of print order and furnished materials. 

NOTE: If the Government’s authorized representative notifies the contractor of his/her intent to be on-site during 

printing, the contractor will withhold printing until such visit. 

The contractor must notify the GPO of the date and time the press sheet inspections can be performed. In order for 

proper arrangements to be made, notification must be given at least 72 hours prior to the inspections. Notify the 

U.S. Government Publishing Office, Quality Control for Published Products, Washington, DC 20401, or 

telephone area code (202) 512-0542. Telephone calls will only be accepted between hours of 8:00 a.m. and 2:00 

p.m., prevailing Eastern Time, Monday through Friday. NOTE: See contract clauses, paragraph 14(e)(1), 

Inspections and Tests of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)). 

When supplies are not ready at the time specified by the contractor for inspection, the Contracting Officer may 

charge to the contractor the additional cost of inspection. 

The ship/deliver date indicated on the print order is the date products ordered for mailing f.o.b. contractor’s city 

must be delivered to the post office. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared 

Support Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via 

facsimile at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of 

a technical nature or to transfer any inquiries. 
Current Employment Statistics Survey Mailers Page 20 of 22 

359-S (7/18) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time. 

Travel expenses and per diem to be incurred by the Government for press sheet inspections on two (2) orders will 

be a factor in determining award. This will be based on sending approximately one (1) Government representative 

from the Washington, DC, area for two (2) workdays per trip. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES”. 

I. (a) 240 

 (b) 1 

 (1) (2) 

II. (a) 1008 5,033 

 (b) 12 6,000 

 (c) 12 1,039 

 (d) 12 55 

III. (a) 1,039 

 (b) 55 
Current Employment Statistics Survey Mailers Page 21 of 22 

359-S (7/18) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city for mailing. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the “DETERMINATION OF AWARD”) that are 

inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if 

such action would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate. 

A charge will be allowed for each page, whether printed or blank. 

NOTE: The cost to produce and deliver the mailers and postcards for the test run must be charged under 

the applicable line items (See “TEST RUN” in Section 2.). 

I. PROOFS AND PRIOR TO PRODUCTION SAMPLES: 

 (a) Digital Content Proofs ................................................................ per trim/page-size unit ...... $___________ 

 (b) Prior to Production Samples ............................................................................. per order ...... $___________ 

II. PRINTING, IMAGING, BINDING, AND CONSTRUCTION: Prices offered shall include the cost of all 

required materials and operations necessary for the printing, imaging, binding, and construction of the 

products listed in accordance with these specifications (including paper). 

Makeready Running Per 

and/or Setup 100 Copies 

(1) (2) 

(a) CES Form: Printing and imaging in black, 

including binding .................................................................... per page ......$___________ $___________

(b) CES Postcard: Printing and imaging in black, 

including binding ..................................................................... per card ......$___________ $___________ 

 _____________ 

 (Initials) 
Current Employment Statistics Survey Mailers Page 22 of 22 

359-S (7/18) 

Makeready Running Per 

and/or Setup 100 Copies 

(1) (2) 

(c) 4 -1/8 x 9-1/2” (No. 10) with double window envelope: 

Printing mailing indicia and security design in black ink, 

including construction. .....................................................per envelope ......$___________ $___________ 

(d) 9 x 12” with double window envelope: 

Printing mailing indicia and security design in black ink, 

including construction ......................................................per envelope ......$___________ $___________ 

III. GATHERING AND INSERTING: Prices offered must include the cost of all required materials and 

operations necessary for the mailing of the CES Forms including gathering, folding and insertion of items, as 

specified, into mail-out envelopes. 

(a) Four-Page CES Form Package: Folding and inserting into 

4-1/8 x 9-1/2” (No. 10) double window envelope .............................. per 100 packages ...... $___________ 

(b) All Other CES Form Packages: Gathering and inserting flat 

 into 9 x 12” double window envelope ................................................ per 100 packages ...... $___________ 

LOCATION OF POST OFFICE: All mailing will be made from the __________________________________ 

Post Office located at Street Address ___________________________________________________________, 

City_____________________________, State__________________________, Zip Code _________________. 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. - SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910, “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 _________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 _________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) 
EXHIBIT A: Sample Cover Letter 

                       U.S Department of Labor

                 Bureau of Labor Statistics

                     Data Collection Center

                 dcc_addr

                  dcc_city, dcc_state  dcc_zip

                  dccphone

January 8, 2014

Attn:  contact

con_firm  

address

city,  state  zip_code

Dear contact:

Thank you for your willingness to continue participating in the CES

survey.  You can use this form for keeping a record of your monthly

reports, if you wish.

Your company was selected as a part of a scientific sample of

businesses throughout the United States.  The BLS will use the

information you provide for statistical purposes only and will hold

the information in confidence to the full extent permitted by law.  

In accordance with the Confidential Information Protection and

Statistical Efficiency Act (Title 5 of Public Law 107‐347), the

information you provide to the BLS will not be disclosed in

identifiable form without your informed consent.   

Your assistance in producing this important information about our

nation’s economy is greatly appreciated.

Sincerely,

signature 

dcccntct

Data Collection Center Manager

                    
EXHIBIT B: Sample Thank You Page 

               

_____________________________________________________________________________

Thank you for your help!  The Bureau of Labor Statistics (BLS) will use the information you

provide in determining the nation’s job count as part of the Current Employment Statistics

(CES) program.   

The CES is the nation’s monthly indicator of employment trends.  This monthly report of the

nation’s employment is depended on by the Federal Reserve, government agencies, banks,

and others to assess the nation’s economy and to help you make decisions about your

operations.

On the first Friday of every month major media outlets across the country publish the

nation’s job count.  BLS is responsible for compiling these statistics from information

gathered from thousands of firms like yours.  This statistic, along with other leading

economic indicators produced by BLS provides businesses with information critical in

planning for growth and success.

You can find data from the Current Employment Statistics program, along with information

from other BLS programs, on our web site, http://www.bls.gov/.  

Our Frequently Asked Questions page is located at:   

http://www.bls.gov/respondents/ces/home.htm.

Your assistance in maintaining the quality of our nation’s economic data is greatly

appreciated.

This report is authorized by law 29 U.S.C.2. We request your cooperation to make the results of this survey comprehensive, accurate, and 

timely. The Bureau of Labor Statistics, its employees, agents, and partner statistical agencies, will use the information you provide for statistical 

purposes only and will hold the information in confidence to the full extent permitted by law. In accordance with the Confidential Information 

Protection and Statistical Efficiency Act of 2002 (Title 5 of Public Law 107-347) and other applicable Federal laws, your responses will not be 

disclosed in identifiable form without your informed consent. 

Please note this report is mandatory in North Carolina, under Section 96-4(g) (l) of the North Carolina Employment Security Law; in Oregon, 

under the Oregon Revised Statute 657.660; in Washington, under the Revised Code of Washington sections 50.12.010, 50.12.070, and 50.12.1#0; 

and in South Carolina, under Section 41-29-120 of the Code of Laws of South Carolina (for firms employing more than twenty individuals). 

We estimate that it will take an average of 10 minutes to complete this form each month including time to review instructions, search existing 

data sources, gather and maintain the necessary data, and complete and review this information. If you have any comments regarding these 

estimates or any other aspects of this survey, send them to the Bureau of Labor Statistics, Division of Current Employment Statistics (1220-0011), 

2 Massachusetts Avenue, NE, Washington, DC 20212. You are not required to respond to the collection of information unless it displays a 

currently valid OMB control number. Form Approved OMB No. 1220-0111. 

Page x of y
EXHIBIT C: Sample Instructions Page

► Definitions for the Questions on the Next Page:

Column 1  EMPLOYEE COUNT– ALL WORKERS

Total number of persons in this pay group who worked or

received pay for any part of the pay period that includes the 12th

of the month.

Include: Exclude:

 Executives and their staff

 Full‐time and part‐time  

   workers

 Salaried officials of  

   corporations

 Trainees

 Workers on active duty, if  

   receiving pay from employer

 Workers on paid sick leave

 Workers on paid vacation

 Workers on other paid leave

 Outside contractors and their    

    employees

 Pensioners

 Proprietors, owners, or partners of

   unincorporated firms

 Workers on active duty, if not  

   receiving  pay from employer

 Workers on leave without pay for   

   entire pay period

 Workers on strike for entire pay  

   period   

 Unpaid family members

EMPLOYEE COUNT– PRODUCTION WORKERS  

Number of "All Workers" defined above who are Production

Workers.  Production Workers include working supervisors or

group leaders who may be “in charge” of some employees, but

whose supervisory functions are only incidental to their regular

work.

Include individuals working in:

Mining, quarrying, crude petroleum production, and natural gas

production

 Blasting

 Cleaning

 Crushing

 Development

 Drainage

 Drilling

 Excavating

 Flow Control

 Guard

Service

 Handling

 Hauling

 Hoisting

 Inspection

 Janitorial

 Loading

 Maintenance

 Processing

 Pumping

 Repair

 Rig Building

 Shipping

 Storage

 Trucking

 Ventilation

 Warehousing

Logging industries

 Cutting

Timber

 Transporting

timber

 Producing wood chips in the field

Exclude individuals working in:

 Accounting or

finance

 Advertising

 Cafeterias

 Collection and credit

 Executive, professional,

and technical positions

 Legal or medical

positions

 Personnel

 Purchasing or sales

Column 2  WOMEN EMPLOYEE COUNT  

Number of “All Workers” defined above who are women.

Column 3  PAYROLL, EXCLUDING COMMISSIONS  

Total gross pay earned during the entire pay period.  

Report separately for All Workers and for Production

Workers.

   Report pay before employee deductions for:

 Taxes

 FICA (Social Security)

 Health insurance

 Pay deferral plans such

as 401K

 Bonds

 Pensions

 Unemployment insurance

 Union dues

   Include: Exclude:

 Wages and salaries

  Paid holidays, vacation,  

sick leave, and other paid

leave

  Incentive pay

  Bonuses paid each pay

period

  Overtime pay

  Severance, if paid over

multiple pay periods

 Commissions

 Annual pay for unused leave

 Awards or bonuses not paid

each pay period

 Employer contributions to pay

such as 401K

 Pay advances, such as vacation

pay advances

 Payments "in kind"

 Retroactive or back pay

 Severance, if provided as one

payment

 Travel or work‐related

reimbursements

Column 4  COMMISSIONS  

Report separately for “All Workers” and for “Production

Workers”.

 Report for the most recent complete period for which

commissions are available, which might be different

from the pay period that includes the 12th.  Enter 0 if

none paid for the period or pay group.

 Exclude base pay, drawing accounts, or basic

guarantees.

Column 5  HOURS, INCLUDING OVERTIME   Total number of hours for which employees received pay

during the entire pay period.  Report separately for All

Workers and Production Workers.

 Include overtime; stand‐by or reporting time; and hours

not worked, but for which workers received pay

(holidays, vacations, sick leave, etc.).   

 Report hours for salaried and commission‐only

employees based on their standard work week.  

 Do not convert overtime or other premium hours to

straight‐time equivalent hours.  

Page x of y
pg1_lable payfrq1_t

► Our records show the following information for your firm:

Contact:  Attn:  contact   Report Number:  reptnum

    prime_name   Location:  location

    address_w UI Number: ui_number

    city_w, state_w  zip_code_w Industry Code: naics

Each month report your payroll information for the pay period that includes the 12th of the month.  For questions refer to the

previous   Column    definitions page.  dothis.

Employees receive pay: Column 1 Column 2 Column 3 Column 4 Column 5

Pay Group 1:  payfrq1_b

Commissions Pay Group 1:  comfrq1 EMPLOYEE

COUNT

WOMEN

EMPLOYEE

COUNT

PAYROLL,

EXCLUDING

COMMISSIONS

(Whole dollars)

COMMISSIONS,

PAID AT LEAST

ONCE A MONTH

(Whole dollars)

HOURS,

INCLUDING

OVERTIME

(Whole hours)

Pay period that includes

mo1 12th year

All Workers     $ $   

Production

Workers

N/A.  Data not

collected. $ $   

mo2 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo3 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo4 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo5 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo6 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo7 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo8 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo9 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo10 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo11 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo12 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

Page x of y

MP    MU   INT

EXHIBIT D: Sample Form 
Pay Group 2:  payfrq2_t

► Our records show the following information for your firm:

Contact:  Attn:  contact   Report Number:  reptnum

    prime_name   Location:  location

    address_w UI Number: ui_number

    city_w, state_w  zip_code_w Industry Code: naics

Each month report your payroll information for the pay period that includes the 12th of the month.  For questions refer to the

previous   Column    definitions page.  dothis.

Employees receive pay: Column 1 Column 2 Column 3 Column 4 Column 5

Pay Group 2:  payfrq2_b

Commissions Pay Group 2:  comfrq2

EMPLOYEE

COUNT

WOMEN

EMPLOYEE

COUNT

PAYROLL,

EXCLUDING

COMMISSIONS

(Whole dollars)

COMMISSIONS,

PAID AT LEAST

ONCE A MONTH

(Whole dollars)

HOURS,

INCLUDING

OVERTIME

(Whole hours)

Pay period that includes

mo1 12th year

All Workers     $ $   

Production

Workers

N/A.  Data not

collected. $ $   

mo2 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo3 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo4 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo5 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo6 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo7 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo8 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo9 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo10 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo11 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

mo12 12th year

All Workers     $ $

Production

Workers

N/A.  Data not

collected. $ $

Page x of y

MP    MU   INT

EXHIBIT E: Sample Multi-Payroll Form 
EXHIBIT F: Postcard Front
EXHIBIT G: Postcard Back 
 APPENDIX 1 Page 1 of 2 

The forms production database will be in be in text format in the layout below. The file will contain respondentidentifying information such as 9-digit report number, company name address, phone number, as well as other 

text-type fills such as help phone number, etc. Note that not all fields may actually be filled in. 

reptnum 9-digit CES report number. 9 1 9 Numc 12 Number should be 

printed in bold.

group_num 9-digit group number used to group multiple unit 

reports. 

9 10 18 Num Not a bookmark

sched_type Form type 1 19 19 Char Not a bookmark

prim_name Primary firm name 35 20 54 Char 11

address_w Worksite street address 35 55 89 Char 11 

city_w Worksite city 30 90 119 Char 11 

state_w Worksite state 2 120 121 Char 11 

zip_code_w Worksite zip code 5 122 126 5-digit zip 11 

location Worksite location 35 127 161 Char 11

naics 6-digit NAICS code 6 162 167 Num 11

ui_number 10-digit Unemployment Insurance (UI) number 10 168 177 Num 11

MU Multi-Unit flag: "MU" if multi-unit; blank if single-unit 2 178 179 Char 8 

MP Multi-Pay flag: "MP" if multi-pay, blank if single pay 2 180 181 Char 8 

dccphone Data collection center phone number 14 182 195 Phone 11

dcc_fax Data collection center FAX number 14 196 209 Phone 11

dothis Instructions for how/where to report data 50 210 259 Char 10 Italics 

int Interviewer initials 6 260 265 Char 8

con_pre contact's prefix (Mr., Ms., etc) 5 266 270 Char 11

contact Contact's full name. 45 271 315 Char 11 

con_phone Contact's 10-digit phone number. 12 316 327 Char 11

con_ext Contact's phone extension 5 328 332 Num 11

email_addr Contact's email address 40 333 372 Char 11

con_firm Contact firm name 35 373 407 Char 11

address Contact address 35 408 442 Char 11

city Contact city 30 443 472 Char 11

state Contact State 2 473 474 Char 11

zip_code Contact ZIP code 5 475 479 5-digit zip 11

zip_4 4 digit Zip extention 4 480 483 4-digt zip 11

dcc_addr Dcc address 40 484 523 Char 9

dcc_city DCC city 30 524 553 Char 9

dcc_state DCC state 2 554 555 Char 9

dcc_zip DCC zip 5 556 560 5-digit zip 9

year Collection year. 4 561 564 4 digit year 12

mo1 1st month on form 3 565 567 Char 12 Bold

mo2 2nd month on form 3 568 570 Char 12 Bold

mo3 3rd month on form 3 571 573 Char 12 Bold

mo4 4th month on form 3 574 576 Char 12 Bold

mo5 5th month on form 3 577 579 Char 12 Bold

mo6 6th month on form 3 580 582 Char 12 Bold

mo7 7th month on form 3 583 585 Char 12 Bold

mo8 8th month on form 3 586 588 Char 12 Bold

mo9 9th month on form 3 589 591 Char 12 Bold

mo10 10th month on form 3 592 594 Char 12 Bold

mo11 11th month on form 3 595 597 Char 12 Bold

mo12 12th month on form 3 598 600 Char 12 Bold

File Layout for Printing Forms

Default Remarks

Font 

(Calibri) 

Size

Bookmark 

Name

Description Bookmark 

Length

Begin Type

Position

End 

Position
 APPENDIX 1 Page 2 of 2 

yr1 Year for month 1 4 601 604 Num 12 Bold

yr2 Year for month 2 4 605 608 Num 12 Bold

yr3 Year for month 3 4 609 612 Num 12 Bold

yr4 Year for month 4 4 613 616 Num 12 Bold

yr5 Year for month 5 4 617 620 Num 12 Bold

yr6 Year for month 6 4 621 624 Num 12 Bold

yr7 Year for month 7 4 625 628 Num 12 Bold

yr8 Year for month 8 4 629 632 Num 12 Bold

yr9 Year for month 9 4 633 636 Num 12 Bold

yr10 Year for month 10 4 637 640 Num 12 Bold

yr11 Year for month 11 4 641 644 Num 12 Bold

yr12 Year for month 12 4 645 648 Num 12 Bold

signature Data Collection Center manager's singature 30 601 630 Char 14 Font: Lucida 

Calligraphy

dcccntct DCC manager's name 30 631 660 Char 11

pg1_lable Pay group 1 lable 12 661 672 Char 14 Bold

payfrq1_t Pay group 1 frequency for title 15 673 687 Char 14 Italics

payfrq1_b Pay group 1 frequency for body 15 688 702 Char 10 Italics

comfrq1 Commissions frequency for pay group 1 15 703 717 Char 10 Italics

payfrq2_t Pay group 2 frequency for title 15 718 732 Char 14 Italics

payfrq2_b Pay group 2 frequency for body 15 733 747 Char 10 Italics

comfrq2 Commissions frequency for pay group 2 15 748 762 Char 10 Italics

data_loc Data collection site code 2 763 764 Num Not a bookmark

cmi Collection Method Indicator 2 765 766 Num Not a bookmark

mu_cnt Multi-Unit counter 3 767 769 Num Not a bookmark.

Default 

Font 

(Calibri) 

Size

Bookmark Remarks

Name

Description Bookmark 

Length

Begin 

Position

End 

Position

Type
 APPENDIX 2 Page 1 of 1 

The postcards production database will be in be in text format in the layout below. The file will contain 

respondent-identifying information such as 9-digit report number, company name address, as well as other texttype fills for the data collection site such address, help phone number, etc. Note that not all fills will actually be 

filled in. 

reptnum 9-digit CES report number. 9 1 9 Num 11 Number should be 

printed in bold.

dccphone Data collection center phone number 14 10 23 Phone 11

con_pre contact's prefix (Mr., Ms., etc) 5 24 28 Char 11

contact Contact's full name. 45 29 73 Char 11 

con_firm Contact firm name 35 74 108 Char 11

address Contact address 35 109 143 Char 11

city Contact city 30 144 173 Char 11

state Contact State 2 174 175 Char 11

zip_code Contact ZIP code 5 176 180 5-digit zip 11

zip_4 4 digit Zip extention 4 181 184 4-digt zip 11

dcc_addr DCC address 40 185 224 Char 11

dcc_city DCC city 30 225 254 Char 11

dcc_state DCC state 2 255 256 Char 11

dcc_zip DCC zip 5 257 261 5-digit zip 11

top_box Top of the box text 30 262 291 Char 10 Bold

call_date CATI or TDE call date 10 292 301 Char 10

place_by Place by your phone text, CATI only 30 302 331 Char 10 Italics

adv_top Advance notice message line 1 50 332 381 Char 10 Bold

adv_mid Advance notice message line 2 50 382 431 Char 10 Bold

adv_bot Advance notice message line 3 50 432 481 Char 10 Bold

tde_call_no TDE collection phone number, TDE only 14 482 495 Char 12 Bold

please_try "Please try" postcard message, CATI only 70 496 565 Char 10

will_not "Will not" postcard message, CATI only 70 566 635 Char 10

online Online avilable postcard message, TDE only 40 636 675 Char 9

data_loc Data collection site code 2 676 677 Num Not a bookmark

cmi Collection Method Indicator 2 678 679 Num Not a bookmark

Bookmark 

Name

Description Bookmark 

Length

Begin 

Position

End 

Position

Type Default 

Font (Arial) 

Size

Remarks
 ATTACHMENT 1 Page 1 of 5 
 ATTACHMENT 1 Page 2 of 5 
 ATTACHMENT 1 Page 3 of 5 
 ATTACHMENT 1 Page 4 of 5 
 ATTACHMENT 1 Page 5 of 5 
 ATTACHMENT 2 Page 1 of 6 
 ATTACHMENT 2 Page 2 of 6 
 ATTACHMENT 2 Page 3 of 6 
 ATTACHMENT 2 Page 4 of 6 
 ATTACHMENT 2 Page 5 of 6 
 ATTACHMENT 2 Page 6 of 6 
 ATTACHMENT 3 Page 1 of 2 
 ATTACHMENT 3 Page 2 of 2