Program: 675-S

Term: April 20, 2018 to March 31, 2019

Title: PBGC Envelopes

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PROOFS:

PDF Soft Proofs..........................................................per file set......... 2 $0.00 $0.00 No Charge $0.00 $25.00 $50.00 No Charge $0.00 $75.00 $150.00 No Charge $0.00

II. PRINTING, CONSTRUCTION, PACKING, AND DISTRIBUTION:

 (a) No. 9 Envelopes: Printing face in one ink color and inside flap in one ink 

color, including construction..................................................

 (1) Make-ready and/or Setup.................................................................... 2 $50.00 $100.00 $100.00 $200.00 No Charge $0.00 No Charge $0.00 $75.00 $150.00 $6.00 $12.00

 (2) Running Per 1,000 Copies.......................................................................... 200 $19.79 $3,958.00 $16.93 $3,386.00 $22.00 $4,400.00 $15.95 $3,190.00 $34.50 $6,900.00 $12.00 $2,400.00

 (b) No. 9 Envelopes: Printing face in two ink color and inside flap in one ink 

color, including construction..................................................

 (1) Make-ready and/or Setup.................................................................... 2 $50.00 $100.00 $100.00 $200.00 No Charge $0.00 No Charge $0.00 $75.00 $150.00 $6.00 $12.00

 (2) Running Per 1,000 Copies.......................................................................... 200 $20.87 $4,174.00 $18.93 $3,786.00 $23.25 $4,650.00 $16.95 $3,390.00 $34.50 $6,900.00 $12.00 $2,400.00

 (c) No. 10 Envelopes (With Printing): Printing face only in one ink color, 

including construction..........................................................

 (1) Make-ready and/or Setup.................................................................... 2 $50.00 $100.00 $100.00 $200.00 No Charge $0.00 No Charge $0.00 $75.00 $150.00 $6.00 $12.00

 (2) Running Per 1,000 Copies.......................................................................... 200 $23.75 $4,750.00 $22.96 $4,592.00 $26.00 $5,200.00 $19.95 $3,990.00 $54.85 $10,970.00 $16.00 $3,200.00

 (d) No. 10 Envelopes (No Printing, With Security Tint): Printing security tint 

on inside of envelope, including construction..........................

 (1) Make-ready and/or Setup.................................................................... 2 $50.00 $100.00 $100.00 $200.00 No Charge $0.00 No Charge $0.00 $75.00 $150.00 $6.00 $12.00

 (2) Running Per 1,000 Copies.......................................................................... 200 $30.29 $6,058.00 $20.73 $4,146.00 $20.50 $4,100.00 $23.95 $4,790.00 $42.95 $8,590.00 $15.00 $3,000.00

 (e) 6 x 9-1/2" Envelopes (Without Window): Printing face in one ink color and 

inside flap in one ink color, including construction............

 (1) Make-ready and/or Setup.................................................................... 2 $50.00 $100.00 $150.00 $300.00 No Charge $0.00 No Charge $0.00 $75.00 $150.00 $15.00 $30.00

 (2) Running Per 1,000 Copies.......................................................................... 200 $26.10 $5,220.00 $33.31 $6,662.00 $30.50 $6,100.00 $25.95 $5,190.00 $48.90 $9,780.00 $19.00 $3,800.00

 (f) 6 x 9-1/2" Envelopes (With Window): Printing face only in one ink color, 

including construction.................................. 

 (1) Make-ready and/or Setup.................................................................... 2 $50.00 $100.00 $150.00 $300.00 No Charge $0.00 No Charge $0.00 $75.00 $150.00 $17.00 $34.00

 (2) Running Per 1,000 Copies.......................................................................... 200 $28.75 $5,750.00 $34.35 $6,870.00 $31.50 $6,300.00 $27.95 $5,590.00 $48.90 $9,780.00 $21.00 $4,200.00

CONTRACTOR TOTALS $30,510.00 $30,842.00 $30,800.00 $26,140.00 $53,970.00 $19,112.00

DISCOUNT 0.00% $0.00 0.00% $0.00 0.25% $77.00 0.00% $0.00 1.5% $809.55 0.00% $0.00

DISCOUNTED TOTALS $30,510.00 $30,842.00 $30,723.00 $26,140.00 $53,160.45 $19,112.00

Awarded 

ZIP MAILING SERVICES

Landover, MD

CURRENT CONTRACTOR

MT. Pleasamt, PA Jacksonville, FL. Brooklyn, NY Cleveland, OH MAC PAPERS

CENVEO CORP. MAC PAPERS THE PRINT HOUSE PRINTING RESOURCES, INC.
Program 675-S Page 1 of 15 

Specifications by RH 

Reviewed by PO 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 Washington, DC 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

PBGC Envelopes 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 U.S. Government Publishing Office 

 Superintendent of Documents 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending March 31, 

2019, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on April 11, 2018. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation, or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The Program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised June, 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., prevailing Eastern Time, Monday through Friday. Contractor is to follow the instructions 

in the Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which will 

on its face demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with 

these schedule requirements. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding, with particular attention to the 

following: 

 GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this publication as the 

applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 
PBGC Envelopes Page 2 of 15 

675-S (03/19) 

 The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature call Rose Hood (202) 512-0310 or email aps-team1@gpo.gov.
PBGC Envelopes Page 3 of 15 

675-S (03/19) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf. 

SUBCONTRACTING: The predominant production function shall be either the construction of the envelopes or the 

printing of the envelopes. The predominant production function for envelope contractors shall be the construction of 

the envelopes and the predominant production function for printing contractors shall be printing the envelopes. 

Bidders who must subcontract both the construction and the printing operations will be declared non-responsible. 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

 

(a) Printing (page related) Attributes – Level III 

(b) Finishing (item related) Attributes – Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Average type dimension/ 

 Electronic media 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

NOTE: Prior to award, contractor may be required to provide information related to specific equipment that will be 

used for production of the envelopes. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 
PBGC Envelopes Page 4 of 15 

675-S (03/19) 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through March 31, 2019, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending December 31, 2017, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through March 31, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued”, upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to contractor in conformance with the schedule. 
PBGC Envelopes Page 5 of 15 

675-S (03/19) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the fastest method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”
PBGC Envelopes Page 6 of 15 

675-S (03/19) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of envelopes requiring such operations as electronic prepress, 

printing, construction, packing, and distribution. 

TITLE: PBGC Envelopes. 

FREQUENCY OF ORDERS: Approximately 5 to 15 orders per year. 

QUANTITY: Approximately 50,000 to 150,000 copies per order. 

NUMBER OF PAGES: Face only (after construction) or face and inside flap (after construction). 

TRIM SIZES: 

3-7/8 x 8-7/8” (No. 9), plus flap, no windows 

4-1/8 x 9-1/2” (No. 10), plus flap, with window 

6 x 9-1/2”, plus flap, no window 

6 x 9-1/2”, plus flap, with window 

NOTE: Only one envelope type will be ordered on a print order. 

GOVERNMENT TO FURNISH: Electronic file (Adobe Acrobat PDF file (current or near current version)) for 

each envelope type will be furnished via email. All fonts will be embedded. (NOTE: One envelope may be furnished 

as a Microsoft Word file – current or near current version) via email.) Files for all envelopes will be furnished at the 

beginning of the contract. Contractor is to hold for reuse throughout the term of the contract.

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product. 

EXHIBITS: The facsimiles of samples pages shown as Exhibits A through E are representative of some of the 

requirements which will be ordered under this contract. However, it cannot be guaranteed that future orders will 

correspond exactly to these exhibits. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required production image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency as specified on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 
PBGC Envelopes Page 7 of 15 

675-S (03/19) 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise 

specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document 

Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

(The Government will accept PDF files as digital deliverables when furnished by the Government.) 

PROOFS: When ordered, one “Press Quality” PDF “soft” proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match. Proofs must show flap positon and window 

position (when applicable). 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

White Writing (or Wove) Envelope, basis weight: 24 lbs. per 500 sheets, 17 x 22”, equal to JCP Code V20. 

PRINTING: At contractor’s option, the product may be produced via conventional offset or digital printing provided 

that Quality Level III standards are maintained. Final output must be wet ink, pigment-based with a minimum of 175-

line screen. Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 x 

2400 dpi plus a RIP that provides an option for high quality color matching such as Device Links Technology and/or 

ICC Profiles. Resolution that is enhanced or simulated by software will not be acceptable. 

Match Pantone number as specified on the print order. (If envelopes are digitally printed, a simulated color is 

acceptable.)

No. 9 Envelopes: Print face of envelope (after construction) in one or two ink colors, as ordered, and inside of 

envelope flap (after construction) in one ink color. Printing consists of text/line matter and agency logo. (Ink color on 

inside flap is same as one of the colors on the face.) 

No. 10 Envelopes: When ordered, print face only (after construction) in one ink color. Printing consists of text/line 

matter and agency logo. When ordered, envelopes are blank on outside (after construction), but require a security tint 

(lining is not acceptable) printed on the inside (back – before manufacture) in black ink. Contractor may use his own 

design but must guarantee that the product will ensure complete opacity and prevent show through of any material 

contained therein. 

6 x 9-1/2” Envelopes: Print face only (after construction) in one ink color or face (after construction) in one ink color 

and inside of envelope flap (after construction) in one ink color. Printing consists of text/line matter and agency logo. 

 (When ordered, the ink color on inside flap is the same as the ink color on the face.) 

Printing on all envelopes shall be in accordance with the requirements for the style envelope ordered. All printing 

shall comply with all applicable U.S. Postal Service regulations. The envelope shall accept printing without feathering 

or penetrating to the reverse side. 

NOTE: GPO imprint must not print on envelopes. 
PBGC Envelopes Page 8 of 15 

675-S (03/19) 

MARGINS: Margins will be as indicated on the print order or furnished electronic media. 

CONSTRUCTION: 

No. 9 Envelopes: Envelopes are open side with side seams and gummed fold over flap. Envelopes have square flap 

with a 1-1/4” depth. 

No. 10 Envelopes (With Printing): Envelopes are open side with diagonal seams and gummed fold over flap. Flap 

depth is 1-5/8”. Face of envelope to contain one die-cut window (1-1/8 x 4-1/2” in size) with rounded corners. 

Window is located 3/4” from left edge of envelope and 1/2” from bottom edge of envelope. 

No. 10 Envelopes (No Printing, With Security Tint): Envelopes are open side with side seams and gummed fold over 

flap. Flap depth is 1-3/4”. Face of envelope to contain one die-cut window (3 x 4-1/2” in size) with rounded corners. 

 Window is located 1/2” from left edge of envelope and 5/8” from bottom edge of envelope. 

6 x 9-1/2” Envelopes (Without Window): Envelopes are open side with side seams and gummed fold over flap. 

Envelopes have square flaps with 1-1/2” depth. 

6 x 9-1/2” Envelopes (With Window): Envelopes are open side with side seams and gummed fold over flap. 

Envelopes have square flaps with 1-1/2” depth. Face of envelope to contain one die-cut window (1-1/4 x 4” in size) 

with rounded corners. Window is located 3/4” from left edge of envelope and 2-3/8” from bottom edge of envelope. 

Flaps on ALL envelopes must be coated with suitable glue that will securely seal the envelope without adhering to 

contents, not permit resealing of the envelope, and permit easy opening by the recipient. All flaps must have a single 

field of glue. 

ALL envelopes shall be sufficiently high cut so as to prevent the flap adhesive from adhering to the envelope contents. 

The sealed seam shall not adhere to the inside of the envelope. Envelopes shall be free from cuts, folds, tears, machine 

marks, foreign matter, dirt, ink smears, and adhesive stains. 

For ALL envelopes with windows, the windows must be covered with glassine or poly-type inserts that must be clear 

of smudges, lines, and distortions. Window material must be securely affixed to the inside of the envelope so as not to 

interfere with insertion of contents. Window material must meet the current USPS readability standards/requirements. 

PACKING: 

Box No. 9 and No. 10 envelopes in quantities of 500. Pack five (5) boxes to a shipping container. 

Pack 6 x 9-1/2” envelopes in quantities of 1,000 per shipping container. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery/shipping process. 

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks, 

and attach to shipping containers. 

All shipping containers must be identified as to contents. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that copies were selected as directed using 

GPO Form 917 - Certificate of Selection of Random Copies (located on GPO.gov). The random copies constitute a 

part of the total quantity ordered, and no additional charge will be allowed. 
PBGC Envelopes Page 9 of 15 

675-S (03/19) 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected container. 

This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on all 

shipping documents and sent to: U.S. Government Publishing Office, ADO-PBGC Stock, 8660 Cherry Lane, Laurel, 

MD 20707. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay 

in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against specifications. 

The Print Order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

certify that copies were selected as directed using GPO Form 917 - Certificate of Selection of Random Copies (located 

on GPO.gov). Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a 

consideration for award. A copy of the Print Order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Deliver f.o.b. destination to: U.S. Government Publishing Office, ADO-PBGC Stock, 8660 

Cherry Lane, Laurel, MD 20707. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 675-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery receipts 

upon agency request. 

Upon completion of the contract, contractor must return all furnished materials (if applicable) and digital deliverables 

to: U.S. Government Publishing Office, ADO-PBGC Stock, 8660 Cherry Lane, Laurel, MD 20707. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs, and furnishing sample 

copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print orders and furnished materials will be emailed to the contractor. 

When ordered, PDF soft proofs must be emailed to the email address as specified on the print order. 
PBGC Envelopes Page 10 of 15 

675-S (03/19) 

No definite schedule for placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 

 Contractor must complete production and distribution within 15 workdays. 

 No specific date is set for submission of proofs. When ordered, proofs must be submitted as soon as possible 

to allow for revised proofs, if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than one (1) workday from their receipt at the ordering agency until 

corrections/revisions/“O.K. to print” are furnished via email (e.g., if proofs are received at the ordering 

agency on Monday, corrections/revisions/“O.K. to print” will be emailed to the contractor by close of 

business Tuesday). 

 All proof and transit time (if applicable) is included in the 15-workday schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance 

Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at (202) 512-1364. 

Personnel receiving email, call or facsimile will be unable to respond to questions of a technical nature or to transfer 

any inquires. 
PBGC Envelopes Page 11 of 15 

675-S (03/19) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. 2 

 (1) (2) 

II. (a) 2 200 

 (b) 2 200 

 (c) 2 200 

 (d) 2 200 

 (e) 2 200 

 (f) 2 200 

 

 
PBGC Envelopes Page 12 of 15 

675-S (03/19) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

_____________ 

(Initials) 
PBGC Envelopes Page 13 of 15 

675-S (03/19) 

I. PROOFS:

PDF Soft Proof ....................................................................................................... per proof ...... $___________ 

II. PRINTING, CONSTRUCTION, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of 

all required materials and operations necessary (including stock/paper) for the printing, construction, packing, and 

distribution of the product listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

 (a) No. 9 Envelopes: 

 Printing face in one ink color 

 and inside flap in one ink color, 

including construction ................................................................. .. ...... $___________ $___________ 

 (b) No. 9 Envelopes: 

 Printing face in two ink colors 

 and inside flap in one ink color, 

 including construction ................................................................... ...... $___________ $___________ 

(c) No. 10 Envelopes (With Printing):

 Printing face only in one ink color, 

 including construction ................................................................... ...... $___________ $___________ 

(d) No 10 Envelopes (No Printing, With Security Tint): 

 Printing security tint on inside of envelope, 

 including construction ................................................................... ...... $___________ $___________ 

(e) 6 x 9-1/2” Envelopes (Without Window): 

 Printing face in one ink color and 

 inside flap in one ink color, 

 including construction ................................................................... ...... $___________ $___________ 

 (f) 6 x 9-1/2” Envelopes (With Window): 

 Printing face only in one ink color, 

 including construction ................................................................... ...... $___________ $___________ 

_____________ 

(Initials) 
PBGC Envelopes Page 14 of 15 

675-S (03/19) 

My production facilities are located within the assumed area of production ...................... ________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government Furnished Material ___________________________________ 

a. Number of hours from acceptance of print order to pickup of 

 Government Furnished Material .............................................................................................. ____________ 

b. Number of hours from pickup of Government Furnished Material 

 to delivery at contractor’s plant ............................................................................................... ____________ 

2. Proposed carrier(s) for delivery of completed product _____________________________________________ 

a. Number of hours from notification to carrier to pickup of completed product ....................... ____________ 

b. Number of hours from pickup of completed product to delivery at destination ..................... ____________ 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 
PBGC Envelopes Page 15 of 15 

675-S (03/19) 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By_________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 
PBGC Envelopes Page 16 of 15 

675-S (03/19) EXHIBIT A 

No. 9 Envelope – One Color 

Face and Inside of Flap 
PBGC Envelopes Page 17 of 15 

675-S (03/19) 

 

EXHIBIT B 

No. 10 Envelope With Printing 
PBGC Envelopes Page 18 of 15 

675-S (03/19) EXHIBIT C Page 1 of 2 

6 x 9-1/2” Envelope 

Face of Envelope 
PBGC Envelopes Page 19 of 15 

675-S (03/19) EXHIBIT C Page 2 of 2 

6 x 9-1/2” Envelope 

Inside Flap of Envelope 
PBGC Envelopes Page 20 of 15 

675-S (03/19) EXHIBIT D 

6 x 9-1/2” Envelope With Window 
PBGC Envelopes Page 21 of 15 

675-S (03/19) 

 EXHIBIT E Page 1 of 2 

No. 10 Envelope – No Printing 

Face of Envelope 
PBGC Envelopes Page 22 of 15 

675-S (03/19) 

 EXHIBIT E Page 2 of 2 

No. 10 Envelope – No Printing 

Back of Envelope