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 Privacy Impact Assessments A Privacy Impact Assessment is an analysis of how personally identifiable information is handled in DOD information systems or electronic collections. The PIA examines and evaluates protections for handling information to mitigate potential privacy risks. A PIA also analyzes and describes the following information about a system: What information is being collected?
    Why the information will be collected?
    What is the intended use of the information?
    With whom will the information be shared?
    How will the information be secured? The Defense Health Agency PIA program coordinates the PIA process within DHA, in compliance with theE-Government Act of 2002, Section 208,OMB M-03-22Download the PDF, andDODI 5400.16. The DHA PIA team assists information system owners and developers who collect, maintain and/or disseminate PII in demonstrating the incorporation of required protections throughout the entire life cycle of a system.
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 FileDate15th MDG Hickam AFB MEDCOI Privacy Impact Assessment5/16/202318th MDG Kadena AB MEDCOI3/27/202419th Medical Group MDG Little Rock AFB MEDCOI12/6/202321 MDG Peterson MEDCOI2/14/2024316th MDG JB  Anacostia Bolling 508 Compliant2/29/2024319th MDG Grand Forks AFB MEDCOI4/12/202435th MDG Misawa MEDCOI3/12/202436th MDG Anderson AB MEDCOI PIA1/31/2024374th MDG Yokota AB MEDCOI3/27/2024375th Medical Group MDG Scott AFB MEDCOI12/6/2023377th MDG Kirtland AFB MEDCOI3/12/20243D Bio CAD 3 Shape TRIOS 32/28/202245th MDG Patrick AFB MEDCOI4/12/202448th MDG RAF Lakenheath MEDCOI4/12/202451st MDG Osan AB MEDCOI3/27/202459th MDW Wilford Hall WHEN MEDCOI PIA9/20/2022628th MDG JB Charleston MEDCOI2/14/2024673rd MDG JB ER MEDCOI10/25/202372ND MDG TINKER AFB MEDCOI 508 COMPLIANT5/17/202378th Medical Group Robins Air Force Base MEDCOI10/25/202381st MDG Keesler AFB MEDCOI5/17/202388 MDG Medical Treatment Facility - HOST Enclave1/16/20158th MDG Kunsan AB_MEDCOI3/27/202492nd MDG FAIRCHILD AFB MEDCOI 11/31/2024Active Directory Domain Services (AD DS)7/29/2014AHLTA-Theater/AHLTA-Mobile/Mobile Computing Capability (AHLTA-T/AHLTA-M/MCC)9/9/2015Air Force Medical Omnibus Web Applications (AFMOWAP)7/22/2019Armed Forces Health Longitudinal Technology Application (AHLTA)11/15/2022Armed Forces Integrated Clinical Database (ICDB)9/22/2015Army Public Health Center APHC LAN3/12/2024Assistance Reporting Tool (ART)3/21/2022Audio Metric Database System (AUDBASE) 2.37/20/2015Automated Information Discovery Environment Medical Common Operating Picture (AIDE MedCOP)5/17/2023Baxter ELI 380 Resting Electrocardiograph ECG v2 X AI2/29/2024Beckman Coulter AU5800 v5 X AI12/6/2023Bliss AHC Ft Huachuca MEDCOI10/25/2023Blood Donor Management System (BDMS)7/29/2014Blood Management Blood Bank/Transfusion System (BMBB/TS)7/29/2014BUMED Manpower Information System II BUMIS II PIA9/8/2022Business Common Services/BusinessObjects XI (BCS/BOXI)7/29/2014CareFusion Coordination Engine1/16/2015Carl Zeiss Cirrus 5000 AI3/12/2024Centralized Credentials Quality Assurance System (CCQAS)4/18/2022Centralized Credentials Quality Assurance System CCQAS1/31/2024CIS Essentris8/19/2019CIS MIL Enclave PIA5/17/2023Clinical Enterprise Intelligence Program (CEIP)5/2/2016Clinical Information System CIS Essentris Inpatient System PIA9/8/2022Coagulation Clinic (CoagClinic)11/15/2017Coding and Compliance Editor CCE 20231/5/2024Compliance Interagency Comprehensive Plan for Care Coordination Support3/12/2024Composite Health Care System (CHCS)8/12/2022Compute and Storage Management Service CSMS1/31/2024Consolidated Information Center Data Warehouse3/10/2022Data Exchange Service_DES5/2/2016Defense Blood Standard System (DBSS)7/29/2014Defense Medical Accessions Computing System Privacy Impact Assessment5/17/2023Defense Medical Human Resources System - Internet (DMHRSi)4/22/2019Defense Occupational and Environmental Health Readiness System10/25/2023Defense Occupational and Environmental Health Readiness System - Industrial Hygiene (DOEHRS-IH)7/22/2019Dental Imaging Collaborative Environment (DICE)9/24/2019Department of Defense Suicide Event Report12/2/2022Deployed Tele-Radiology System (DTRS)/Theater Imaging Repository (TIR)7/29/2014Designated Provider Health Care Delivery System (DPHCDS)7/29/2014DHA Appointing Portal2/28/2022DHA Enclave2/14/2024DML ES Core3/27/2024DML ES LogiCole3/12/2024DML ES SAP3/27/2024DOD Women, Infants, and Children Overseas Participant Information Management System (WIC PIMS)6/1/2017Donor -Enterprise Blood Management System (EBMS_D)4/22/2019DRAEGER INFINITY DELTA SERIES5/17/2023Draeger Innovian Anesthesia 5 X2/14/2024Dunham Army Health Clinic Enclave3/12/2024Electronic Surveillance System for Early Notification of Community-based Epidemics (ESSENCE)4/22/2019EMPARTS2/14/2024Enterprise Blade System Military Health Service Virtual (MHSV)4/22/2019Enterprise Blood Management System (EBMS) - Transfusion7/12/2022Enterprise Clinical Audiology Application Privacy Impact Assessment5/17/2023Enterprise Patient Queuing and Notification System (ePQNS)7/21/2022Financial Management Information System12/2/2022FOIA X press10/25/2023FOX AHC Redstone Arsenal MEDCOI Redstone2/14/2024Fraud and Abuse Correspondence Tracking System (FACTS)4/6/2015Fuji CR/DR Family on FDX Console2/4/2015GE MAC VU360 Resting ECG Analysis System Version 1 02 AI2/29/2024Global Teleconsultation Portal4/12/2024HA/TMA Communications ListServ (GovDelivery)7/29/2014Health Artifact and Imaging Management Solution (HAIMS)7/29/2014Heidelberg Eye Explorer HEYEX 210/25/2023HIV Management Service (HMS)2/28/2022Imagine Dental Workstation WIN10 AI Privacy Impact Assessment5/17/2023Immunization Healthcare Branch Back Office1/31/2024IMPAX IDC 3.X1/16/2015Informatica Common Services10/25/2023Irwin Army Community Hospital ACH3/27/2024Joint Legacy Viewer (JLV)2/19/2016Joint Longitudinal Viewer DoD JLV DoD2/29/2024KARL STORZ Integrated Operating Room (i-OR) System with LiveData7/29/2014Knowledge Exchange Kx1/31/2024Liebel Flarsheim Direct Digital Imaging System (LFDDIS)3/19/2015Limited Duty Sailor Marine Readiness Tracker (LIMDU SMART)2/28/2022LRMC MedCOI3/27/2024Lyster ACH Ft Novosel MEDCOI 508 Compliant2/14/2024Masimo Rad 5 Pulse Oximeter2/29/2024MEDCOI Quantico4/12/2024Medical Community of Interest (MedCOI)4/22/2019Medical Department Activity Bavaria4/12/2024Medical Readiness Decision Support System (MRDSS)2/28/2022MHS GENESIS / Defense Healthcare Management System Modernization Electronic Health Record (DHMSM EHR)9/30/2019MHS MP2BET1/31/2024Military Health System (MHS) Data Repository (MDR)7/29/2014Military Health System (MHS) Learn12/3/2014Military Health Systems MHS information Platform MIP1/31/2024Munson Army Health Clinic AHC3/27/2024National Optronics 7Ex Optical Fabrication Edger2/28/2022Naval Health Clinic Annapolis NHCA MEDCOI12/6/2023Naval Health Clinic Cherry Point MEDCOI10/25/2023Naval Health Clinic Corpus Christi NHCCC MedCOI2/29/2024Naval Hospital Guam MEDCOI10/25/2023Naval Hospital Jacksonville (NHJAX) Enclave8/12/2022Naval Hospital Sigonella MEDCOI 508 Compliant2/29/2024Naval Hospital Twentynine Palm2/14/2024Naval Medical Research Center MEDCOI4/12/2024Navy Medicine Operational Training Command MEDCOI2/14/2024Nihon Kohden Polysmith Sleep system AA1/31/2024Nutrition Management Information System (NMIS)7/29/2014Nutrition Management Information System NMIS2/29/2024Oak Harbor MedCOI3/12/2024Online Base of Information Widely Accessible over Network OBIWAN1/5/2024OptiFill Pharmacy Automated Dispensing Solution (OPADS)1/16/2015Optivision LMS ver 1 x3/12/2024Ortho Vision Series Analyzers AI2/29/2024Ortho Vitros Series Analyzer Version 3 x AI2/29/2024Parata System Suite1/16/2015Patient Queuing and Notification System (PQNS)11/15/2017Patient Safety Reporting (PSR)7/29/2014Patient Safety Reporting PSR4/12/2024Pentax endoPRO iQ11/10/2022Personnel Security Branch (PSB) Case Management (CM)7/29/2014Pharmacy Data Transaction Service (PDTS)7/29/2014Pharmacy Refill Request and Appointment Reminder Solution (RxRefill)1/28/2015Philips DigiTrak XT Recorder Holter System V3x AI1/17/2024PIA Navy Medicine Online6/8/2018PIA Summary for Special Needs Program Management Information System_SNPMIS12/1/2015Protected Health Information Management Tool (PHIMT)6/1/2017Purchased Care Operations System (PCOS) - Patient Encounter Processing and Reporting (PEPR)7/29/2014Purchased Care Operations System (PCOS) - TRICARE Encounter Data (TED)7/29/2014Radiometer ABL90 Flex Series Version 3_x_AI10/25/2023RaySearch RayStation Radiation Therapy System12/4/2023Referral Information Tracking Application (RITA)7/29/2014RxSafe RxVault7/20/2015Sams US Army Health Clinic AHC Camp Zama MEDCOI 508 Waiver12/6/2023ScImage PICOM Enterprise v3.x Build 71/16/2015Siemens Dimension EXL 200 8X AI 508 Compliant2/29/2024Siemens Rapid Point Version 5 X1/31/2024Special Needs Program Management information System SNPMIS12/6/2023Spectacle Request and Transmission System4/12/2024Spectacle Request and Transmission System (SRTS)9/20/2019STARS7/20/2015Sysmex Caresphere Workflow Solution4/12/2024Sysmex Work Area Manager (Sysmex WAM)1/16/2015Theater Medical Information Program-Joint Composite Health Care System Caché (TC2).8/5/2019Third Party Outpatient Collections System (TPOCS)7/29/2014TMDS DD Form 2930 (PIA)11/1/2008TRICARE E-Commerce (TMA ECS)9/24/2019TRICARE Online (TOL) System5/3/2022T-System3/12/2015Valor Network System (VNS) V11/16/2015Veterinary Services Information Management Sys VSIMS12/6/2023Web MEDCASE Requirements and Execution PIA10/5/2022WHASC FileNet P81/16/2015Womack AMC Ft Liberty MEDCOI3/12/2024Workload Management System for Nursing Internet WMSNi PIA9/8/2022
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    May 16, 2023
    15th MDG Hickam AFB MEDCOI Privacy Impact Assessment            
    .PDF | 
                    760.37 KB
            Privacy impact assessment for 15th Medical Group, Hicham Air Force Base, March, 2023.
    
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            Privacy Impact Assessments Publication
    Mar 4, 2021
    What is PII?            
    .PDF | 
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            The term “PII” is defined by the Office of Management and Budget (OMB) in OMB Circular A-130, Managing Information as a Strategic Resource (July 2016) as: 
Information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other information that is linked or linkable to a specific individual.
    
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            Privacy Impact Assessments Publication
    Mar 4, 2021
    What is PHI?            
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            This is a description of items that fall under protected health information, otherwise known as "PHI".
    
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            Privacy Impact Assessments Fact Sheet
    Jul 28, 2016
    Privacy Impact Assessment (PIA) Overview Information Paper            
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            This Information Paper provides an overview of Privacy Impact Assessment (PIA).
    
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            Privacy Impact Assessments Policy
    Jul 14, 2015
    Instruction: #DODI 5400.16, DODI 5400.16: DOD Privacy Impact Assessment Guidance
    This instruction reissues DOD Instruction 5400.16 (Reference (b)) to establish policy and assign responsibilities for completion and approval of Privacy Impact Assessments.
    Identification #: DODI 5400.16
        Type: InstructionRecommended Content
            Privacy Impact Assessments Policy
    Jul 4, 2015
    Instruction: #DoD Instruction 5400.16, DoD Instruction 5400.16: DoD Privacy Impact Assessment (PIA) Guidance
    This Instruction establishes policy and assigns responsibilities for completion and approval of PIAs in accordance with the guidance in DoD Instruction 5025.01 and the authority in DoD Directive 5144.1.
    Identification #: DoD Instruction 5400.16
        Type: InstructionRecommended Content
            Privacy Impact Assessments Fact Sheet
    Apr 16, 2015
    Military Health System (MHS) Privacy Impact Assessment (PIA) - Process Overview            
    .PDF | 
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            The Military Health System (MHS) Privacy Impact Assessment (PIA) Process Overview describes how to submit a PIA.
    
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    Mar 14, 2014
    Instruction: #DoD Instruction 8500.01, DoD Instruction 8500.01: Cybersecurity
    This Instruction reissues and renames DoD Directive (DoDD) 8500.01E as a DoD Instruction (DoDI) pursuant to the authority in DoDD 5144.02 to establish a DoD cybersecurity program to protect and defend DoD information and information technology (IT).
    Identification #: DoD Instruction 8500.01
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            Privacy Impact Assessments Fact Sheet
    Jul 1, 2011
    Machine-Readable Policies Information Paper            
    .PDF | 
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            This Information Paper provides an overview of the E-Government (E-Gov) Act of 2002 mandating the use of machine-readable privacy policies by Federal agencies on websites used by the public.
    
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            Privacy Impact Assessments Policy
    Jun 25, 2010
    Memorandum: #OMB Memorandum M-10-23, Guidance for Agency Use of Third-Party Websites and Applications, OMB Memorandum M-10-23, Guidance for Agency Use of Third-Party Websites and Applications
    This Memorandum requires Federal agencies to take specific steps to protect individual privacy whenever they use third-party websites and applications to engage with the public.
    Identification #: OMB Memorandum M-10-23, Guidance for Agency Use of Third-Party Websites and Applications
        Type: MemorandumRecommended Content
            Privacy Impact Assessments Policy
    Sep 26, 2003
    Memorandum: #OMB M-03-22, OMB Guidance for Implementing the Privacy Provisions of the E-Government Act of 2002
    This Guidance provides information to Federal agencies on implementing the privacy provisions of the E-Government Act of 2002, which was signed by the President on December 17, 2002 and became effective on April 17, 2003.
    Identification #: OMB M-03-22
        Type: MemorandumRecommended Content
            Privacy Impact Assessments Policy
    Nov 28, 2000
    Guideline: #OMB Circular No. A-130 Revised, Transmittal Memorandum No. 4, OMB Circular A-130, Management of Federal Information Resources
    This Circular (Transmittal Memorandum No. 4) establishes policy for the management of Federal information resources. The Office of Management and Budget (OMB) includes procedural and analytic guidelines for implementing specific aspects of these policies as appendices.
    Identification #: OMB Circular No. A-130 Revised, Transmittal Memorandum No. 4
        Type: GuidelineRecommended Content
            Privacy Act at DHA
            Privacy Impact Assessments
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