PROGRAM: 569-S

TITLE: Undersea WarfareAGENCY: Department of the NavyTERM: February 1, 2018 thru January 31, 2019

BASIS OF

 AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST 

I. PRINTING AND BINDING:

(a) Text - Printing in four-color process, 

including binding . . . per page

 (1) Makeready and/or Setup---------------------------------------------------------- 132 50.00 6,600.00 45.00 5,940.00 36.00 4,752.00 

 (2) Running Per 1,000 Copies-------------------------------------------------------- 824 12.00 9,888.00 10.90 8,981.60 10.75 8,858.00 

(b) Complete Cover - Printing in four-color process,

including binding (varnishing and stitching) . . . per cover

 (1) Makeready and/or Setup---------------------------------------------------------- 4 528.00 2,112.00 600.00 2,400.00 400.00 1,600.00 

 (2) Running Per 1,000 Copies-------------------------------------------------------- 25 112.00 2,800.00 120.00 3,000.00 125.00 3,125.00 

(c) Gatefold Insert - Printing in four-color process,

including binding (folding and stitching) . . . per insert

 (1) Makeready and/or Setup---------------------------------------------------------- 1 625.00 625.00 650.00 650.00 350.00 350.00 

 (2) Running Per 1,000 Copies-------------------------------------------------------- 6 105.00 630.00 130.00 780.00 130.00 780.00 

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments - (a) Packing and sealing shipping containers . . .

per container------------------------------------------------------------------------- 40 2.00 80.00 2.00 80.00 2.50 100.00 

2. Mailed Shipments - (a) Single or multiple copies in kraft envelope

(up to 200 leaves) . . . per envelope-------------------------------------------- 6,570 0.28 1,839.60 0.35 2,299.50 0.25 1,642.50 

 (b) Quantities over 200 leaves, up to 12 pounds,

inserted into cushioned shipping bags or wrapped in shipping bundles(maximum gross weight 14 pounds) . . . per bag or bundle-------------- 1,300 2.00 2,600.00 1.50 1,950.00 1.25 1,625.00 

 (c) Quantities over 12 pounds, up to 36 pounds,

wrapped in shipping bundles or packed in shipping containers(maximum gross weight 40 pounds) . . . per bundle or container------- 200 2.50 500.00 2.00 400.00 1.75 350.00 

CONTRACTOR TOTALS $27,674.60 $26,481.10 $23,182.50 

DISCOUNT 2.00% $553.49 1.00% $264.81 1.00% $231.83 

DISCOUNTED TOTALS $27,121.11 $26,216.29 $22,950.67 

DISTRICT CREATIVE PRINTING MCDONALD & EUDY PRINTERS GRAY GRAPHICS

( A W A R D E D )

Upper Marlboro, MD Temple Hills, MD Capitol Heights, MD

Page 1 of 1
Program 569-S Page 1 of 16 

Specifications by LDG 

 U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Undersea Warfare 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of the Navy 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2018 and ending 

January 31, 2019, plus up to four (4) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on January 29, 

2018. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, 

Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date 

must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO 

Publication 310.2, as revised June 2001. Hand delivered bids are to be taken to: GPO Bookstore, 710 North 

Capitol Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC 

time, Monday through Friday. Contractor is to follow the instructions in the bid submission/opening area. If 

further instruction or assistance is required, call (202) 512-0526. 

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the 

manufacture of the product(s) ordered under this contract must be located within a 60-mile radius of zero 

milestone, Washington, DC. 

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
Undersea Warfare Page 2 of 16 

569-S (1/19) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/contractdisputes.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications – 

Product Quality Levels: 

 (a) Printing Attributes (page related) – Level II. 

 (b) Finishing Attributes (item related) – Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests – General Inspection Level I. 

 (b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheets 

P-8. Halftone Match (Single and Double Impression) O.K. Press Sheets 

P-10 Process Color Match O.K. Press Sheets 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following 

listed alternate standards (in order of precedence) shall become the Specified Standards – 

P-7. O.K. Proofs; Average Type Dimension in Publication; Electronic Media. 

P-8. O.K. Proofs; Electronic Media. 

P-10. O.K. Proofs; Electronic Media. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).
Undersea Warfare Page 3 of 16 

569-S (1/19) 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from February 1, 2018 to January 31, 2019, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending October 31, 

2017, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from February 1, 2018 through January 31, 2019, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to contractor in conformance with the schedule. 
Undersea Warfare Page 4 of 16 

569-S (1/19) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located 

at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 
Undersea Warfare Page 5 of 16 

569-S (1/19) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of saddle-stitched publications requiring such operations as 

electronic prepress, printing in four-color process, binding, packing, and distribution. 

TITLE: Undersea Warfare. 

FREQUENCY OF ORDERS: Quarterly – four (4) orders per year. 

QUANTITY: Approximately 5,000 to 10,000 copies per order. 

NUMBER OF PAGES: Approximately 32 to 48 pages (plus cover) per order. 

One order per year may require an 8-panel gatefold insert stitched into the center of the publication. 

TRIM SIZE: 8-1/2 x 11”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: Windows XP (or upgrade) 

 Storage Media: CD-ROM; DVD-ROM 

 Software: Adobe InDesign CS.2 (or higher); Adobe Photoshop CS.X (or higher) 

All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished. The contractor is cautioned that furnished 

fonts are the property of the Government and/or its originator(s). All furnished fonts are 

to be eliminated from the contractor’s archive immediately after completion of the 

contract. 

 Additional 

 Information: Files will be furnished in native application format. 

 Visual of electronic files (output at less than 100%) will be furnished. 

 Visual will not show bleeds or color breaks. 

 Graphics will not be linked to the page layout file. 

 CMYK will be used for color identification. 

 Color separations have not been made, but furnished graphics will be CMYK. 

 Contractor to create traps – as required. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

Copy for departmental return address and mailing permit imprint will be furnished. 

Addresses for distribution will be furnished electronically in a Microsoft Excel file format. Addresses will be 

furnished in zip code sequence with quantities for individual addresses indicated thereon. An initial distribution 

list will be furnished with the first order placed followed by a revised list furnished with each subsequent order 

identifying additions, deletions, and other changes from the previous list. When directed by the Government, the 

contractor may be required to make minor corrections to the label format. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications. 
Undersea Warfare Page 6 of 16 

569-S (1/19) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required production image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to: 

Chief of Naval Operations (N97), Undersea Warfare Magazine, 2000 Navy Pentagon, Room 5C459, Washington, 

DC 20350-2000. (underseawarfare@hotmail.com) 

The contractor shall adjust bleed extensions (as necessary), create or alter any necessary trapping, set proper 

screen angles and screen frequency, and define file output selection for the imaging device being utilized. 

Furnished files must be imaged as necessary to meet the assigned quality level. 

Publication will be profusely illustrated, including two-page spreads, screens, duotones, knockouts, chokes and 

spreads, full-page reverses, and/or bleeds. 

All halftones are to be 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished, unless 

otherwise specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified 

by the Government. (The Government will accept PDF files as digital deliverables when furnished by the 

Government.) 

PROOFS: One (1) set of digital color content proofs of entire publication in book form. Direct to plate must be 

used to produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same 

Raster Image Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements 

in proper position (not pasted up), imaged face and back, trimmed and folded to the finished size of the product. 

One (1) set of digital one-piece composite laminated halftone proofs of cover only on the actual production stock 

(Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 

2400. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on 

the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of 

minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches 

for process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs must show 

dot structure. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 
Undersea Warfare Page 7 of 16 

569-S (1/19) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011. 

Government Paper Specification Standards No. 12 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_12.pdf?sfvrsn=2. 

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine. 

Text and Gatefold Insert – White Litho (Gloss) Coated Book, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal 

to JCP Code A180. 

Cover – White Litho (Gloss) Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code 

L10. 

PRINTING: 

Text and Gatefold Insert – Print head-to-head four-color process. 

Facing pages print to and must align across the bind. 

Bleed pages scattered throughout. 

Cover – Print Covers 1 through 4 in four-color process. 

After printing, coat the entire surface of Covers 1 through 4 with a clear, non-yellowing varnish. 

NOTE: Orders must be printed on a press capable of printing four colors in a single pass through the press 

(minimum four printing units). 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the 

contractor’s plant for the purpose of establishing specified standards for use during the actual press run. Upon 

approval of the sheets, contractor is charged with maintaining those standards throughout the press run (within 

QATAP tolerances when applicable) and with discarding all makeready sheets that preceded approval. When a 

press sheet inspection is required, it will be specified on the individual print order. See GPO Publication 315.3 

(Guidelines for Contractors Holding Press Sheet Inspections) issued January 2015. NOTE: A press sheet 

inspection is for the purpose of setting specific standards that are to be maintained throughout the entire run. It 

does not constitute a prior approval of the entire run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas 

consisting of 1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated across the entire press sheet. 

Viewing Light – Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009. A viewing booth under controlled 

conditions with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided. 

MARGINS: Margins will be as indicated on the print order or furnished media. 

Bleeds scattered throughout text pages. 

Covers 1 and 4 bleed from one to four sides. 
Undersea Warfare Page 8 of 16 

569-S (1/19) 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches 

will not be allowed. 

Gatefold Insert – One order per year may require an 8-panel gatefold insert stitched into the center of the 

publication, as specified. The gatefold insert will fold from 34 x 11” down to 8-1/2 x 11”. The gatefold insert 

will fold as follows (with the publication opened at the center): the outside edge of the left side outer panels will 

fold from the binder outward (towards the left); the outside edge of the right side outer panels will fold from the 

binder outward (towards the right); the left side and right side outer panels will be connected to the left side and 

right side inner panels (four panels on each side of the binder, with each panel being 8-1/2 x 11”). 

PACKING: 

Bulk Shipments – 

Pack in shipping containers not to exceed 45 pounds when fully packed. 

Pallets are required. 

Mailed Shipments – 

Insert single or multiple copies (up to 200 leaves) into kraft envelopes. 

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in 

shipping bundles (maximum gross weight (14 pounds). 

Quantities over 12 pounds, up to 36 pounds, must be wrapped in shipping bundles or packed in shipping 

containers (maximum gross weight 40 pounds). 

NOTE: All shipments which fill less than a shipping container must be packaged with materials of sufficient 

strength and durability and in such a manner which will guarantee that the product will not be damaged and the 

package will not open nor split when processed through the U.S. mail system or a small package carrier delivery 

system. 

LABELING AND MARKING: 

Bulk Shipments – 

Contractor to download GPO Form 905 (Rev. 7-15) – Labeling and Marking Specifications which can be located 

at GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

Mailed Shipments – 

Create and affix a recipient address label to each unit of mail packaged in kraft envelopes, cushioned shipping 

bags, shipping bundles, and/or shipping containers. At contractor’s option, addresses may be directly imaged 

onto kraft envelopes, cushioned shipping bags, shipping bundles, and/or shipping containers. 

In addition, each kraft envelope, cushioned shipping bag, shipping bundle, and/or shipping container must carry 

the departmental return address and mailing permit imprint. Contractor may either create and affix a separate 

label or directly image the information. 

NOTE: Mailing labels affixed on shipping containers must be placed on the top center of the container and not on 

the side or seams. 
Undersea Warfare Page 9 of 16 

569-S (1/19) 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located at GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper, and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to: Chief of Naval Operations (N97), Undersea Warfare Magazine, 

2000 Navy Pentagon, Room 5C459, Washington, DC 20350-2000. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate 

of Selection of Random Copies which can be located at GPO.gov. Copies will be paid for at the running rate 

offered in the contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must 

be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of 

Mailing, identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence 

of mailing. 

DISTRIBUTION: 

Ordering Agency Distribution – 

 Deliver f.o.b. destination the majority of each order (mailed shipments) to: USPS Bulk Mail Acceptance 

Unit, Washington DC Postal Office, 900 Brentwood Road, NE, Washington, DC 20066-9998. 

 Deliver f.o.b. destination approximately 200 to 500 copies to approximately one (1) address within the 

commercial zone of Washington, DC. (Inside delivery to room number(s) specified may be required.) 

 Complete addresses and quantities will be furnished with each print order. 

 

 All mailing shall be made at the First Class rate. 
Undersea Warfare Page 10 of 16 

569-S (1/19) 

All mailing must be made from the USPS Bulk Mail Acceptance Unit specified above. Mailing must be 

presorted to the finest sort possible and ready for immediate entry into the mail stream. Delivery shall be 

made by a person accountable directly to the company responsible for the mailing and who shall have the 

authority to affect the mailing as necessary. Delivery of these mailings to the postal service by commercial 

carrier or a party not having direct authority and/or responsibility as discussed above will not be accepted. 

 Contractor will mail using departmental mailing permit imprint; however, orders which result in mailings of 

less than 200 pieces or less than 50 pounds will require the contractor to apply appropriate postage to each 

mailing. Contractor will be reimbursed for postage by submitting a properly completed postal service form 

(or equivalent) with billing invoice for payment. 

 The contractor is cautioned that mailing permit imprint may be used only for the purpose of mailing material 

produced under this contract. 

When using permit imprint mail, the contractor must complete GPO Form 712 – Certificate of Conformance 

(Rev. 10-15) and the appropriate mailing statement(s) supplied by USPS. A fillable GPO Form 712 – 

Certificate of Conformance can be found at https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards. 

 For permit imprint mailing, the contractor shall complete GPO Form 712 – Certificate of Conformance – 

stamped, signed, and dated, or otherwise validated, by the U.S. Postal Service signifying their receipt for 

distribution. 

 For permit imprint mailing, contractor shall provide two copies of the appropriate Postal Service mailing form 

to the entry post office with the mailing; both copies will be retained by the Postal Service. 

 All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for 

“Domestic Mail” or “International Mail” as applicable. 

GPO Distribution – 

Deliver f.o.b. destination a total of approximately 15 to 20 copies (file and depository) to approximately two 

(2) addresses within the commercial zone of Washington, DC. (Inside delivery to room number(s) specified 

may be required.) 

Mail f.o.b. contractor’s city approximately 325 copies (subscription) nationwide – reimbursable. 

Complete addresses and quantities will be furnished with each print order. 

When subscription copies are ordered, the contractor will be required to mail approximately 325 copies per 

order for Information Dissemination (Superintendent of Documents). The contractor must apply the 

appropriate postage to these subscription copies which may require mailing of single and multiple copies to 

both domestic and foreign destinations. The contractor will be reimbursed for the postage to mail these 

subscription copies by submitting a properly completed postal service certificate of mailing with billing 

invoice. The postage for these subscription copies must be separated from other mailings; the postage must 

be separately accounted for, have a separate postal receipt, and be listed as a separate item on the invoice for 

reimbursement. Failure to distribute subscription copies according to these instructions and furnish proper 

poof thereof may result in non-reimbursement of the postage expense. 

The total number of subscription copies ordered may exceed the number of copies requiring mail distribution. 

Any residual subscription copies (subscription quantity remaining after mail fulfillment) shall be shipped 

f.o.b. contractor’s city by suitable means to a single address in the Washington, DC area. Contractors outside 

the Washington, DC commercial zone may be reimbursed for any shipping costs incurred by submitting a 

properly completed commercial shipping (including mailing) receipt with billing invoice. 
Undersea Warfare Page 11 of 16 

569-S (1/19) 

The subscription distribution addresses, postage class, and other mail requirements for subscription copies 

will be furnished electronically via email. The contractor shall contact LaJuan Washington at 

lwashington@gpo.gov or (202) 512-0127 and Simone Silva-Sutton at ssilva-sutton@gpo.gov or (202) 512-

2010 #33213 for the subscription distribution addresses, postage class, and other mail requirements, prior to 

the scheduled due date, if this information is not otherwise furnished. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for 

“Domestic Mail” or “International Mail”, as applicable. 

In accordance with United States Postal Service (USPS) regulations, contractor may be required to run 

distribution files on each order through the National Change of Address (NCOA) service database to verify 

addresses are NCOA certified, as required. All related costs to perform this operation must be included in 

submitted bid pricing. No additional reimbursement will be authorized. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 569-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must 

provide all applicable tracking numbers, delivery/mailing/shipping method, and title of publication. Contractor 

must be able to provide copies of all delivery/mailing/shipping receipts upon agency request. 

Upon completion of each order, all furnished material must be returned to: Chief of Naval Operations (N97), 

Undersea Warfare Magazine, 2000 Navy Pentagon, Room 5C459, Washington, DC 20350-2000. 

All expenses incidental to picking up and returning furnished material and furnishing sample copies must be 

borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Furnished material must be picked up from and returned to: Chief of Naval Operations (N97), Undersea Warfare 

Magazine, 2000 Navy Pentagon, Room 5C459, Washington, DC 20350-2000. 

 

NOTE: Proofs will be reviewed by Government representative(s) on site at the contractor’s plant. 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

 Contractor must make available all required proofs for on-site review at contractor’s plant within two (2) 

workdays of receipt of notification of availability of print order and furnished material. 

 Contractor must complete production and distribution within seven (7) workdays of receipt of an “O.K. to 

Print” on proofs. 

The contractor must notify the U.S. GPO of the date and time the press sheet inspection can be performed. In 

order for proper arrangements to be made, notification must be given at least two (2) workdays prior to the 

inspection. Notify the U.S. Government Publishing Office, Quality Control for Procured Printing, Washington, 

DC 20401 at (202) 512-0542. Telephone calls will only be accepted between the hours of 8:00 a.m. and 2:00 p.m., 

prevailing Eastern Time, Monday through Friday. NOTE: See contract clauses, paragraph 14(e)(1), Inspections 

and Tests of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)). When 

supplies are not ready at the time specified by the contractor for inspection, the Contracting Officer may charge to 

the contractor the additional cost of the inspection. 
Undersea Warfare Page 12 of 16 

569-S (1/19) 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination(s) specified and products ordered for mailing/shipping f.o.b. contractor’s city must 

be delivered to the U.S. Postal Service or picked up by small package carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared 

Support Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via 

facsimile at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions 

of a technical nature or to transfer any inquiries. 

 
Undersea Warfare Page 13 of 16 

569-S (1/19) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. (a) 132 824 

 (b) 4 25 

 (c) 1 6 

II. 1. (a) 40 

 

2. (a) 6,570 

(b) 1,300 

(c) 200 

 
Undersea Warfare Page 14 of 16 

569-S (1/19) 

THIS PAGE IS INTENTIONALLY BLANK.
Undersea Warfare Page 15 of 16 

569-S (1/19) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city for all mailing/shipping and f.o.b. destination for all other consignments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text. 

 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and stock/paper) for the complete printing and binding of the product listed in 

accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

(a) Text – 

 Printing in four-color process, 

 including binding .............................................................. per page ...... $___________ $___________ 

(b) Complete Cover – 

 Printing in four-color process, 

 including binding (varnishing and stitching) ................... per cover ...... $___________ $___________ 

(c) Gatefold Insert – 

 Printing in four-color process, 

 including binding (folding and stitching) ........................ per insert ...... $___________ $___________ 

 

 _____________ 

(Initials) 

 Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
Undersea Warfare Page 16 of 16 

569-S (1/19) 

II. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include 

the cost of packing; kraft envelopes, cushioned shipping bags, shipping bundles, and shipping containers; 

pallets; all necessary wrapping and packing materials; addressing, labeling, and marking; NCOA verification; 

and distribution in accordance with these specifications. 

 

1. Bulk Shipments – 

 

 (a) Packing and sealing shipping containers .............................................. per container .... $___________ 

 2. Mailed Shipments – 

 (a) Single or multiple copies in kraft envelope 

 (up to 200 leaves) .................................................................................. per envelope .... $___________ 

 (b) Quantities over 200 leaves, up to 12 pounds, 

 inserted into cushioned shipping bags or 

 wrapped in shipping bundles 

 (maximum gross weight 14 pounds) .............................................. per bag or bundle .... $___________ 

 (c) Quantities over 12 pounds, up to 36 pounds, 

 wrapped in shipping bundles or 

 packed in shipping containers 

 (maximum gross weight 40 pounds) ..................................... per bundle or container .... $___________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder _____________________________________________________________________________________ 

 ___________________________________________________________________________________________ 

(City – State) 

By ________________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 ___________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) (Email) 

LOCATION OF POST OFFICE: All mailing must be made from: USPS Bulk Mail Acceptance Unit,

Washington DC Postal Office, 900 Brentwood Road, NE, Washington, DC 20066-9998.