Jacket: 748-185

Title: GS 23-003 Planners 24-25

Agency: U.S. Air Force Recruiting Service BAC: 3910-EJ

Bid Opening: November 9, 2023 at 1 p.m. prevailing central daylight savings

Quantity Offer Bid Terms Discounted Total

125,750 $258,750.00 NET 30 days $258,750.00

117,777 $258,750.00 0.77% 20 days $256,757.63

117,711 $258,750.00 2.0% 20 days $253,575.00

85,000 $258,750.00 5.0% 20 days $245,812.50

days $0.00

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*ADVANTAGE MAILING 040-02494

Contractor Name

LAS VEGAS COLOR 270-50580

MONARCH LITHO 040-60078

ALCOM PRINTING 370-03367

*Awarded
Specifications by JH Jacket 748-185 

Page 1 of 8 USAF (3910-EJ) Req. 3-23081 

Reviewed by JB

BID OPENING: Bids shall be opened at 1:00 p.m., prevailing Dallas, TX Time, on November 9, 2023, at the

U.S. Government Publishing Office, Southcentral Regional Office. This will NOT be a public bid opening. 

ISSUE DATE: October 25, 2023

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS, CALL (214) 767-0451, 

EXT. 5 (Jim Hunt). NO COLLECT CALLS.

SPECIFICATIONS

U.S. Government Publishing Office (GPO) 

Southcentral Regional Office 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)). 

PRODUCT: This specification is for proofing, printing, binding and delivery of desktop memo planners.

TITLE: GS 23-003 Planners 24-25 

QUALITY LEVEL: II Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev. 09-

19)) applies. 

FIXED PRICE-INDEFINITE QUANTITY CONTRACT: This is a fixed-price contract. The bidder submitting 

a response shall bid the maximum quantity, inclusive of all costs (including non-reimbursable mail or freight, if 

applicable), that shall be delivered to the Government per the specification requirements for a total of $258,750.00. 

Bids shall include the cost of all materials and operations for the total quantity ordered (plus 50 QARCs, See Page 

6). 

DETERMINATION OF AWARD: Award shall be made to the responsible bidder submitting a bid, whose bid

specifies the most copies to be delivered to the Government for an all-inclusive, fixed-price total of $258,750.00. 

Bidders submitting responses to this solicitation shall submit a total quantity - for the fixed price. In the event of a 

tie quantity, award shall be determined by the lowest, total per-unit price after application of prompt payment 

discount and Buy American Act factoring (if applicable). In the event there is still a tie, the contract will be awarded 

in accordance with the GPO Printing Procurement Regulations, Chapter XII. 

Additionally, the bid shall include separate unit pricing per 1,000 planners. 

If author's alterations are made during the proofing stage, the total quantity may be decreased in accordance with

the contractor's submitted additional rate to offset the cost of the author's alterations.

TRIM SIZE: 22 x 17" 

PAGES: 13 leaves and cardboard backer

PRINTING: 13 leaves print face only in 4-color process consisting of type, illustrations, color halftones, an agency 

seal, charts, screens, gradients and solids with reverse type and line matter. Planners consist of a title page (year at 

a glance) plus 12 leaves (August 2024 to July 2025) and backer. 
Jacket 748-185 Page 2 of 8

GOVERNMENT TO FURNISH:

- Purchase Order

- Adobe InDesign document files with links and fonts included plus an Adobe Acrobat PDF file (as a visual)

will be sent to the contractor after award on a CD or DVD, uploaded to the contractor’s secure SFTP site

or via GPO’s File Sharing Application. Fonts are embedded as subsets. Purchase Order, carton label and 

pallet guidelines will be emailed to the contractor after award.

NOTE: GPO Imprint information does not print on this product.

ELECTRONIC MEDIA:

- PLATFORM: Macintosh Version 10.11.1.

- COLOR: CMYK

- FONTS: Provided 

- OUTPUT: 175 minimum line screen.

ADDITIONAL INFORMATION:

- Contractor must have the ability to edit PDF files (when furnished by the Government) or native files.

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes 

to convert files to a different format, the final output must be of the same or higher quality and at no additional cost 

to the Government.

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract.

- Identification markings such as register marks, commercial identification marks of any kind, etc., except form 

number and revision date, carried in the electronic files, must not print on the finished product.

- Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage or data 

corruption that might interfere with proper file image processing must be reported to your contract administrator.

- The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files 

and make all changes to the copy. 

- Upon completion of this order, the contractor must furnish final production native application files (digital 

deliverable) and one "press quality" PDF file with the furnished media. Storage media must be MAC/PC compatible. 

The digital deliverables must be an exact representation of the final product and shall be returned on the same type 

of storage media as was originally furnished. The Government will not accept, as digital deliverables, PostScript 

files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those 

supplied, unless specified by the Government.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. 

TEXT: JCP Code* A60, Uncoated Text, White, Basis Size 25 X 38" Basis Weight 80lb

BACKER: JCP Code* R20, Newsboard, Basis Size 26 X 38" Basis Weight 100lb

INK: CMYK

MARGINS:

All pages have full bleeds, all edges. Bleeds are included in the native/PDF files provided.
Jacket 748-185 Page 3 of 8 

 

PROOFS:

Adobe Acrobat PDF, digital content and high-resolution color proofs required:

Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. Contractor must call Jim Hunt at 214-767-0451 

x5 to confirm receipt. 

Email proofs on or before November 15, 2023. 

The proofs will be checked for quality and compliance with these specifications, approved or approved with 

comments and the contractor will be notified within TWO (2) workdays after receipt. If, in the opinion of the GPO 

and/or Department, the proofs are not a true representation of the furnished copy or contain noticeable defects they 

will be rejected must be corrected and reproofed at no additional expense to the Government. The schedule stated 

elsewhere in these specifications CANNOT be extended to allow for such reproofing. 

Email proofs to michael.carabajal@us.af.mil and adam.fey@us.af.mil, contractor must also copy contract 

administrator at jhunt@gpo.gov. GPO jacket number 748-185 must appear on all correspondence. 

If the contractor cannot provide an acceptable set of PDF proofs by this date or within a reasonably sufficient time 

to allow for proof review and printing BEFORE THE ESTABLISHED DELIVERY DATE, he/she may be required 

to show cause as to why the contract should not be terminated for default. 

After the PDF proof is approved, contractor will furnish: 

Two (2) sets of digital color content proofs. Direct to plate must be used to produce the final product with a minimum 

of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be used to 

produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and 

back, trimmed and folded to the finished size of the product. 

TWO (2) sets of digital one-piece composite laminated halftone proofs on the actual production stock (Kodak 

Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400. 

 

At contractor’s option, TWO (2) sets of inkjet proofs that are G7 profiled and use pigment-based inks may be 

submitted in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an option 

for high quality color matching such as Device Links Technology and/or ICC Profiles Technology and meets or 

exceeds industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future amendments) 

must be utilized. Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 dpi). If using a 1-bit 

tiff, the tiff must be made at a minimum of 2400 dpi. Output must be a minimum of 2400 x 1200 dpi on a GRACoL 

or SWOP certified proofing media. Proofs must contain both of the following to be evaluated for accuracy: 3-tier 

color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution target found 

www.gpo.gov/gporestarget.pdf. NOTE: If a contractor chooses this proof option, prior evaluation and approval of 

this proofing method must be provided by GPO, Quality Control for Published Products, to ensure that the final 

product will be produced in accordance with contract specifications. See instructions at: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and approval may be 

cause for the job to be rejected should the final product not match the proofs for color.

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet. 
Jacket 748-185 Page 4 of 8

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

PAPER SAMPLES: At the same time as submission of the proofs, submit a minimum of two (2) 8-1/2 x 11” blank 

sheets of the actual paper to be used in the production of the contract requirements. This does not include the backer 

material. Each sample must be of the kind and quality required by the specifications. The Government will rely on 

the samples only as a reference to the general appearance of the stock that will be provided by the contractor in 

conformance to the specifications. The Government assumes no contractual obligation to perform any inspection 

and test for the benefit of the contractor. The Government's failure to inspect and accept or reject the paper samples 

shall not relieve the contractor from responsibility, nor impose liability on the Government, for nonconforming 

paper. The contractor must not print prior to receipt of approval of paper samples from customer and/or GPO.

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

Contractor is responsible for all costs incurred in the delivery and pickup of proofs. The following proofs will be 

withheld not longer than FIVE (5) workdays from date of receipt by the Government** to date proofs are MADE 

AVAILABLE FOR PICKUP by the contractor. It is the responsibility of the CONTRACTOR to make the necessary 

pickup arrangements when notified that the reviewed proofs are available. If an overnight delivery carrier (i.e. UPS 

or Fed Ex) is to be used, contractor MUST include a fully completed return airbill (prepaid by the contractor) with 

the delivered proofs. 

**NOTE: The date of receipt by the Government is NOT considered the first workday.

All proofs and paper samples must be delivered, inside delivery required, by November 27, 2023, to:

HQ AFRS/RSMA

Attn: Michael Carabajal (210-565-0516)/Adam Fey (210-565-0524)

550 D. Street West, RM 142

JBS-Randolph AFB, TX 78150-4527

-----------------------------------------2 sets of both proof types and paper samples.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT"

CONTRACTOR TO FURNISH: All other materials and operation necessary to fulfill the contract requirements, 

including secure file transfer protocol (FTP) capability, and any necessary conversion program to utilize 

Government furnished files.

BINDING: Planner pages are to be collated in proper month order with the year at a glance cover on top, then 

placed on 100# chipboard and padded with fiber reinforced clear or white padded compound along the top 22" 

dimension. The padding must be of sufficient strength to withstand 12 months of storage and normal handling. The 

pads must be trimmed square, even on all edges and jogged flush to the top before padding.

PACKING: Shrink-wrap in units of 25 and pack into a box. Each container must not exceed 40 pounds when fully 

packed unless otherwise directed.

Pallets are required.

The contractor shall furnish all packing materials and shipping containers and pack in such a manner as to 

provide protection against all the normal hazards of cross-country transportation and warehouse storage. 

Shipping containers must have a minimum bursting strength of 275 lbs. per square inch and must not exceed 

34 lbs. after being filled.
Jacket 748-185 Page 5 of 8 

Shipping containersmust be packed tightly (addstuffingwhen necessary) andcontents to be in firm contact

top and bottom of the container to prevent shifting and crushing in shipping and storage operations. New

paperboard or corrugated pads will be inserted at top and bottom of each container to protect contents. 

Containers will be sealed with a water-resistant adhesive applied to the full area of contact between flaps.

The preferred method of sealing cartons. However, a combination of securely stitching the bottom set of 

flaps and sealing the tope set with a water-resistant adhesive is permissible. When this method is used, 

stitching will be done with steel staples or stitching wire not less than 0.017 inchesthick and 0.098 inches

wide. The staples wire must be treated with a coating or plating such as enamel or copper wash which is 

not readily removable stapling or stitching or in shipping and storage operations. Containers are to be 

reinforced with 3-inch wide directional-gummed tape. Use two strips - one each over the top and bottom 

center seams of the carton with ends extending over the carton end-not less than 2-1/2 inches in length. 

Label each carton with the project number, quantity, and short title.

LABELING AND MARKING: Label each box with “GS23-003 PLANNERS 24-25” and quantity. Contractor to 

download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from gpo.gov, fill in 

appropriate blanks, and attach to shipping containers.

SCHEDULE:

• Purchase Order and Government furnished material will be available for pick up from the U.S. Government 

Publishing Office, Southcentral Regional Office, on or before November 13, 2023. 

• Deliver all soft proofs (PDF) on or before November 15, 2023.

• Deliver hard proofs, paper samples on or before November 27, 2023.

• Deliver all of planners on or before March 28, 2024. 

NOTE: Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail to 

Michael Carabajal (michael.carabajal@us.af.mil) Adam Fey (adam.fey@us.af.mil) and Jim Hunt (jhunt@gpo.gov). 

The subject line of this message shall be "Distribution Notice for Jacket 748-185, Req 3-23081". The notice must 

provide all applicable tracking numbers, shipping method, and title. Contractor must be able to provide copies of 

all delivery, mailing, and shipping receipts upon agency request. 

DISRIBUTION: F.O.B. Destination via traceable means on pallets to: 

Industries for the Blind and Visually Impaired (IBVI)

Attn: Theo Williams (414-778-3048) 

N94W14444 Garwin Mace Dr. 

Dock #4 

Menomonee Falls, WI 53051 

M/F: GS 23-003 Planner 23-24 

------------------------------------------------All planners minus the 200 blue label copies. 

HQ AFRS/RSMA

Attn: Michael Carabajal (210-565-0516)/ Adam Fey (210-565-0524) 

550 D. Street West, RM 136

JBS-Randolph AFB, TX 78150-4527 

-----200 Blue Label Random Copies (labeled with the furnished Blue Label), under separate cover. Ship separately. 

----- ALL furnished material to this address upon completion of the order under separate cover. 

***INSIDE DELIVERY REQUIRED FOR BLUE LABEL COPIES ONLY*** 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into 200 equal sublots 

in accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as directed 

using GPO Form 917-Certificate of Selection of Random Copies. The random copies constitute a part of the total 

quantity ordered, and no additional charge will be allowed. 
Jacket 748-185 Page 6 of 8 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies, Blue Label) that must be printed on blue paper and affixed to each affected container. 

The container and its contents shall be recorded separately on all shipping documents and sent in accordance with 

the distribution list to San Antonio, TX 78150. 

A copy of the purchase order and a signed Certificate of Selection of Random Copies must be included.

QUALITY ASSURANCE RANDOM COPIES (50 copies): The contractor will be required to complete a 

"Certificate of Selection" furnished by GPO certifying that the copies were selected as directed. Business Reply 

Mail labels will be furnished for mailing the QARC copies. The copies are to be mailed at the same time as the first 

scheduled shipment. A copy of the Purchase Order must be furnished along with the QARC's and Certificate of 

Selection. A U.S. Postal Service approved Certificate of Mailing, identified by Jacket, must be furnished with billing 

as evidence of mailing.

LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels: 

 (a) Printing (page related) Attributes – Level II

 (b) Finishing (item related) Attributes – Level II

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard 

ATTRIBUTE SPECIFIED STANDARD ALTERNATE STANDARD

P-7. Type Quality and Uniformity Approved Proofs File Setup

P10. Process Color Match Approved Proofs File Setup

OFFERS: Offers must include the cost of all materials and operations for each item listed in accordance with these 

specifications. In addition to a quantity for the price called for in these specifications, a price must also be submitted 

for each 1,000 printed copies at the same time as the initial order. The price for additional quantities must be 

exclusive of all basic or preliminary costs. 

BID SUBMISSION: Bidders MUST submit email bids to bidssouthcentral@gpo.gov for this solicitation. No 

other method of bid submission will be accepted at this time.

The Jacket number 748-185 and bid opening date (November 9, 2023) must be specified in the subject line of the 

emailed bid submission. Bids received after the bid opening time/date specified above will not be considered for 

award. 

NOTE: Bidders are to fill out, sign/initial, and return page 8. 

 
Jacket 748-185 Page 7 of 8 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following: 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

NOTE: Contractors are expected to submit invoices within 30 days of job shipping/delivery. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

COMPLIANCE REPORTING: Contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail to Adam Fey (adam.fey@us.af.mil) and GPO Southcentral Region 

(infosouthcentral@gpo.gov). The subject line of this message shall be "Distribution Notice for Jacket 748-185, Req. 

2-23081". The notice must provide all applicable tracking numbers, shipping method, and title. Contractor must be 

able to provide copies of all delivery, mailing, and shipping receipts upon agency request. 
Jacket 748-185 Page 8 of 8 

CONTRACTOR NAME: _____________________________________________________________________ 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

Bid Amount: $258,750.00

Contractor’s Bid Quantity: _____________________________ 

Additional Rate: $____________________ Per 1,000 planners

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

__________________________________________________________________________________________ 

(Street Address)

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email)

 ******************************************************************************************* 

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date:__________ Contracting Officer:__________ Date:___________ 

(Initials) (Initials)

*******************************************************************************************

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)