PROGRAM 1792-S Term 4/1/22 to 3/31/23

TITLE: Army National Guard Recruiting Materials: Retractables

ITEM NO. DESCRIPTION BASIS OF *

AWARD *

* UNIT RATE COST UNIT RATE COST UNIT RATE COST 

I. PRE-PRESS/PROOFING * ( a ) PDF proofs...per item............ 141 * $100.00 $14,100.00 $0.00 $0.00 $0.00 $

 ( b ) Prior to Production Sample, Large retractables w/apparatus 4 * $184.33 $737.32 $200.00 $800.00 $75.00 $30

 ( c ) Prior to Production Sample, Mini retractables w/apparatus 10 * $47.28 $472.80 $100.00 $1,000.00 $33.00 $33 ( d ) Prior to Production Sample, Large retractables, no apparatus 90 * $124.42 $11,197.80 $100.00 $9,000.00 $45.00 $4,05

 ( e ) Prior to Production Sample, Mini retractables, no apparatus 9 * $14.51 $130.59 $50.00 $450.00 $25.00 $22

II. PRINTING, BINDING, PACKAGING AND DISTRIBUTION *

Large Retractables *

 (a-1) Quantity 1-24 1854 * $112.38 $208,352.52 $155.00 $287,370.00 $58.00 $107,53

 (a-2) Quantity 25-50 669 * $92.40 $61,815.60 $150.00 $100,350.00 $58.00 $38,80

 (a-3) Quantity 51-100 1046 * $86.41 $90,384.86 $145.00 $151,670.00 $58.00 $60,66

 (a-4) Quantity 101-200 1825 * $84.43 $154,084.75 $140.00 $255,500.00 $58.00 $105,85

 (a-5) Quantity 201-300 500 * $81.69 $40,845.00 $135.00 $67,500.00 $55.00 $27,50

Mini Retractables

 (b-1) Quantity 1-24 44 * $39.85 $1,753.40 $60.00 $2,640.00 $24.00 $1,05

 (b-2) Quantity 25-50 100 * $25.15 $2,515.00 $57.50 $5,750.00 $24.00 $2,40

 (b-3) Quantity 51-100 200 * $24.63 $4,926.00 $55.00 $11,000.00 $24.00 $4,80 (b-4) Quantity 101-200 3950 * $21.49 $84,885.50 $52.50 $207,375.00 $24.00 $94,80

 (b-5) Quantity 201-300 3000 * $21.45 $64,350.00 $50.00 $150,000.00 $22.00 $66,00

CONTRACTOR TOTALS * $740,551.14 $1,250,405.00 $514,31

DISCOUNT * 0.00% $0.00 0.00% $0.00 0.00% $

DISCOUNTED TOTALS * $740,551.14 $1,250,405.00 $514,31

ITEM NO. DESCRIPTION BASIS OF *

AWARD *

* UNIT RATE COST UNIT RATE COST UNIT RATE COST 

I. PRE-PRESS/PROOFING * ( a ) PDF proofs...per item............ 141 * $5.00 $705.00 $80.00 $11,280.00 $0.00 $

 ( b ) Prior to Production Sample, Large retractables w/apparatus 4 * $92.50 $370.00 $150.00 $600.00 $40.00 $16 ( c ) Prior to Production Sample, Mini retractables w/apparatus 10 * $55.00 $550.00 $75.00 $750.00 $30.00 $30

 ( d ) Prior to Production Sample, Large retractables, no apparatus 90 $60.00 $5,400.00 $50.00 $4,500.00 $0.00 $

 ( e ) Prior to Production Sample, Mini retractables, no apparatus 9 $25.00 $225.00 $50.00 $450.00 $0.00 $

II. PRINTING, BINDING, PACKAGING AND DISTRIBUTION *

Large Retractables *

 (a-1) Quantity 1-24 1854 * $75.00 $139,050.00 $41.57 $77,070.78 $85.00 $157,59

 (a-2) Quantity 25-50 669 * $75.00 $50,175.00 $39.77 $26,606.13 $80.00 $53,52

 (a-3) Quantity 51-100 1046 * $74.00 $77,404.00 $39.77 $41,599.42 $78.00 $81,58

 (a-4) Quantity 101-200 1825 * $70.00 $127,750.00 $41.57 $75,865.25 $75.00 $136,87

 (a-5) Quantity 201-300 500 $70.00 $35,000.00 $35.00 $17,500.00 $72.00 $36,00

Mini Retractables

 (b-1) Quantity 1-24 44 * $29.00 $1,276.00 $25.00 $1,100.00 $58.00 $2,55

 (b-2) Quantity 25-50 100 * $26.50 $2,650.00 $25.00 $2,500.00 $51.00 $5,10

 (b-3) Quantity 51-100 200 * $25.50 $5,100.00 $25.00 $5,000.00 $49.00 $9,80

 (b-4) Quantity 101-200 3950 * $22.00 $86,900.00 $5.00 $19,750.00 $47.00 $185,65

 (b-5) Quantity 201-300 3000 * $22.00 $66,000.00 $5.00 $15,000.00 $45.00 $135,00

CONTRACTOR TOTALS * $598,555.00 $299,571.58 $804,13

DISCOUNT * 0.25% $1,496.39 0.00% $0.00 2.00% $16,08

DISCOUNTED TOTALS * $597,058.61 $299,571.58 $788,05

040-06465 020-12004 

Execuprint 

Santa Clarita, CA 

AdGraphics, Inc.

Pompano Beach, FL

ARC Document Solutions

Los Angeles, CA Prescott, AZ

090-01659

Better Deal Printing

Santa Monica, CA Wishawaka, IN 

Image Square, Inc. Plasmatic Arts/Bannerwork

040-31510 040-44026 130-69551 

AWARDED
Program 1792-S Page 1 of 16

Specifications by TB

Reviewed by EBR

U.S. GOVERNMENT PUBLISHING OFFICE

Dallas, TX

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Army National Guard Recruiting Material: Retractables

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Defense Logistics Agency/Army Publishing Directorate

(DLA/APD)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning April 1, 2022 and ending March

31, 2023, plus ONE (1) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 1:00 p.m., prevailing Dallas, TX, time on March 24, 2022.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

must submit email bids to bidsdallas@gpo.gov for this solicitation. No other method of bid submission will be 

accepted at this time. The program number and bid opening date must be specified in the subject line of the emailed 

bid submission. Bids received after 1:00 p.m. on the bid opening date specified above will not be considered for 

award. 

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, call Tom Bacon at (214) 767-0451, Ext. 1, or email tbacon@gpo.gov.
Army National Guard Recruiting Material: Retractables Page 2 of 16

1792-S (03/23)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

SUBCONTRACTING: Subcontracting or brokering of the printing is not allowed.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level III

(b) Finishing Attributes (item related) – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Prior to Production Samples/O.K. Proofs/

Average Type Dimension/Electronic Media

P-10. Process Color Match O.K. Prior to Production Samples/O.K. Proofs/

Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed two (2) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Army National Guard Recruiting Material: Retractables Page 3 of 16

1792-S (03/23)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from April 1, 2022 through March 31, 2023, and the second will extend for a minimum 12 months 

from the end of the preceding period. The length of the final period may vary. The first day of the second period 

will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending December 31, 

2021, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.
Army National Guard Recruiting Material: Retractables Page 4 of 16

1792-S (03/23)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from April 1, 2022 through March 31, 2023, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.
Army National Guard Recruiting Material: Retractables Page 5 of 16

1792-S (03/23)

PAYMENT:

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this method 

can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located 

at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”
Army National Guard Recruiting Material: Retractables Page 6 of 16

1792-S (03/23)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of retractable banners with hardware, requiring such 

operations as electronic prepress, printing, finishing, packing, and distribution.

TITLE: Army National Guard Recruiting Material: Retractables

FREQUENCY OF ORDERS: Approximately 5 to 10 orders per month.

QUANTITY: Approximately 1 to 300 copies per order.

NOTE - An order may contain one or multiple products.

Large Retractables: Approximately 1 to 12 different retractables per order. 

Mini Retractables: Approximately 1 to 3 different retractables per order. 

TRIM SIZES:

Large Retractables: 32 x 83” (image size approximately 32 x 78")

Mini Retractables: 12 x 17" (image size approximately 11.75 x 16.5”)

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: PC.

 Storage Media: Digital File Transfer Protocol (FTP) AMRDEC secure website.

Software: Adobe Acrobat, current version.

All platform system and software upgrades (for specified applications) that may occur during 

the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be embedded.

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract.

Additional

Information: Files will be furnished in PDF format.

All graphics and illustrations will be furnished in place within electronic files.

CMYK will be used for color identification.

The distribution address will be furnished on each print order.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.
Army National Guard Recruiting Material: Retractables Page 7 of 16

1792-S (03/23)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

ordering agency as specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

PROOFS: As indicated on the print order, contractor to submit one Press Quality PDF soft proof (for content only) 

using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will 

be evaluated for text flow, image position, and color breaks. Proof will not be used for color match. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

PRIOR TO PRODUCTION SAMPLES: As indicated on the print order, prior to the commencement of 

production of the contract production quantity, the contractor shall submit one (1) sample of each banner ordered 

on a print order. The container and accompanying documentation shall be marked PREPRODUCTION SAMPLES 

and shall include the GPO jacket, purchase order, and program numbers. 

Each sample shall be printed and finished as specified and must be of the size, kind, and quality that the contractor 

will furnish. The sample must be printed on the stock required for the banner being ordered, as specified under 

“STOCK/PAPER.”

Contractor to submit samples to: SRSC, BLDG 1501A, PEC Warehouse, Camp Joseph T. Robinson, North Little 

Rock, AR 72199, Attn: Janice Winchester (501-212-6552).

The samples must be submitted in sufficient time to allow Government testing of the samples and production and 

shipment in accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples within two (2) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 
Army National Guard Recruiting Material: Retractables Page 8 of 16

1792-S (03/23)

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples, shall be included in the contract price 

for the production quantity.

All samples shall be manufactured at the facilities and on the equipment in which the contract production quantities 

are to be manufactured.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf.

HP Everyday Matte Polypropylene Roll Film, 120 g/m2, or equivalent

PRINTING: Print face only in four-color process.

At contractor's option, the product may be produced via inkjet wide-format digital printing provided that Quality 

Level 3 standards are maintained. Final output must be wet ink, pigment-based. Dry ink/toner and inkjet printing 

are not acceptable. Output must be at a minimum resolution of 1440 x 720 dpi plus a RIP that provides an option 

for high quality color matching such as Device Links Technology and/or ICC Profiles. 

MARGINS: Margins will be as indicated on the print order or furnished electronic media. Face bleeds all sides. 

FINISHING: 

Large Retractable Banner w/Stand & Carrying Case: Banner art/size is 32 x 83" (approx. 32 x 78" once 

assembled). Banner Stand: Retractable Roll Up Banner Stand 33" w/Black nylon carrying case. Product Code 

PDE03, No Substitutions. See Attachment A for construction.

Mini Retractable Banner: 12 x 17" (image size approx. 11-3/4 x 16-1/2") Mini Retractable Banner. See 

Attachment B for construction.

PACKING: Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process.

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers. Pallet 

instructions for orders requiring pallets, will be furnished with the print order.

SRSC Order number and SRSC product title must be marked on all packages.
Army National Guard Recruiting Material: Retractables Page 9 of 16

1792-S (03/23)

DISTRIBUTION: Deliver f.o.b. destination to: SRSC, Building 1501A, PEC Warehouse, Camp Joseph T. 

Robinson, North Little Rock, Arkansas 72199, Attn: Janice Winchester (501-212-6552). Inside delivery required.

Receiving dock closes at 3:00 p.m. local time.

Complete quantities will be furnished with the print orders.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1792-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery method, and title of product. Contractor must be able to provide copies of all delivery

receipts upon agency request.

All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies (if 

applicable) must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Print order will be emailed to the contractor. Furnished material will be sent via Digital File Transfer Protocol (FTP) 

AMRDEC secure website.

When ordered, PDF soft proofs must be emailed to whomever is listed on the Print Order.

Contractor must call Janice Winchester at (501-212-6552) to confirm receipt of proof.

When ordered, hard copy proofs and/or prior to production samples must be delivered to and picked up from: 

SRSC, Building 1501A, PEC Warehouse, Camp Joseph T. Robinson, North Little Rock, Arkansas 72199, Attn: 

Janice Winchester (501-212-6552). Inside delivery required.

No definite schedule for pickup of material/placement of orders can be predetermined.

NOTE: All proof and transit time is included in the schedule.

The following schedule begins the workday after notification of the availability of print order and furnished 

material.the workday after notification will be the first workday of the schedule.

The schedule will be based on the quantity ordered on the print order. The number of workdays are indicated, as 

follow:

1-50 total qty = 7 workdays

51-100 total qty = 9 workdays

101-200 total qty = 11 workdays

201-300 total qty = 13 workdays

▪ When PDF proofs are requested add 2 additional workdays to the schedule.

▪ When Prior to Production samples are requested add 3 additional workdays to the schedule..

▪ No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

▪ Proofs/Prior to Productions Samples will be withheld no more than two (2) workdays from their receipt at 
Army National Guard Recruiting Material: Retractables Page 10 of 16

1792-S (03/23)

the ordering agency until they are made available for pickup. (The first workday after receipt of proofs at 

the ordering agency is day one (1) of the hold time.) 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact 

efaxdallas@gpo.gov or at (800) 865-5193. Personnel receiving email or facsimile will be unable to respond to 

questions of a technical nature or to transfer any inquiries. 
Army National Guard Recruiting Material: Retractables Page 11 of 16

1792-S (03/23)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

The estimated basis of award figures are specified here. The lettering/numbering configurations should align with

the lettering/numbering configurations for the pricing line items in “Section 4. – Schedule of Prices.”

I. (a) 141

(b) 4

(c) 10

(d) 90

(e) 9

(1) (2) (3) (4) (5)

II. (a) 1,854 669 1,046 1,825 500

(b) 44 100 200 3,950 3,000
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SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item will be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. PRE-PRESS/PROOFING: The prices offered must be all-inclusive for output from electronic media, and shall 

include the cost of all materials and operations as applicable.

(a) PDF Proof..........................................................per each graphic.......................... $ _____________

(b) Prior to Production Sample 

Large retractables, with apparatus, ...................per each....................................... $ _____________

(c) Prior to Production Sample

Mini retractables, with apparatus,.....................per each....................................... $ _____________

(d) Prior to Production Sample 

Large retractables, no apparatus.......................per each....................................... $ _____________

(e) Prior to Production Sample 

Mini retractables, no apparatus.........................per each....................................... $ _____________

_____________

 (Initials)
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II. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (including stock) for the printing, finishing, packaging and 

delivery of the product listed in accordance with these specifications.

Quantities

 1 – 24 25 – 50 51 – 100 101-200 201-300

 (1) (2) (3) (4) (5)

(a) Large Retractables:

Per each retractable ........... $_______ $______ $_______ $_______ $_______

(b) Mini Retractables:

Per each retractable ........... $_______ $______ $_______ $_______ $_______

_____________

 (Initials)
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SHIPMENT(S): Shipments will be made from: City _______________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

Bidder ____________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
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Attachment A
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Attachment B