PROGRAM 1714-S TERM 07/24/15 TO 6/30/16

TITLE: CONTINENTAL MARINES

ITEM NO. DESCRIPTION * BASIS OF * * * * * * * *

* AWARD * * * * * * * *

* * UNIT RATE COST * UNIT RATE COST * UNIT RATE COST * UNIT RATE COST * UNIT RATE COST * UNIT RATE COST * UNIT RATE COST *

I. ELECTRONIC PREPRESS: * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

 (a) Trim-page-size unit including halftones................per trim-/page-size unit................ * 180 * $5.00 $900.00 * $3.00 $540.00 * $4.82 $867.60 * $9.00 $1,620.00 * $4.00 $720.00 * n/c $0.00 * $4.80 $864.00 *

 (b) Digital one-piece laminated color proofs or * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

G7 profile proofs................................................per trim-/page-size unit............... * 180 * $12.00 $2,160.00 * $3.50 $630.00 * $2.94 $529.20 * $15.00 $2,700.00 * $2.50 $450.00 * $16.00 $2,880.00 * $2.90 $522.00 *

 (c) Digital color content proofs.................................per trim-/page-size unit............... * 180 * $1.50 $270.00 * $1.25 $225.00 * $1.96 $352.80 * $1.50 $270.00 * $1.50 $270.00 * $2.00 $360.00 * $1.90 $342.00 *

 (d) PDF proofs (press-optimized)...................................................per PDF................ 5 $6.00 $30.00 $65.00 $325.00 $2.80 $14.00 $2.00 $10.00 $25.00 $125.00 $19.00 $95.00 $2.80 $14.00

 (e) PDF proofs (web-optimized).......................................................per PDF................ * 5 * $10.00 $50.00 * $65.00 $325.00 * $25.00 $125.00 * $2.00 $10.00 * $25.00 $125.00 * $50.00 $250.00 * $25.00 $125.00 *

 (f) System timework..............................................per hour..................................... * 5 * $150.00 $750.00 * $125.00 $625.00 * $90.00 $450.00 * $35.00 $175.00 * $65.00 $325.00 * $80.00 $400.00 * $100.00 $500.00 *

II. PRINTING AND BINDING: * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

 (a) Printing in four-color process......per trim-/page-size unit * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

 (1) Makeready and/or setup..................................................................................... * 180 * $50.00 $9,000.00 * $52.00 $9,360.00 * $31.94 $5,749.20 * $22.00 $3,960.00 * $31.00 $5,580.00 * $34.00 $6,120.00 * $31.90 $5,742.00 *

 (2) Running per 1,000 copies.................................................................................... * 36 * $13.00 $468.00 * $14.75 $531.00 * $6.29 $226.44 * $13.00 $468.00 * $6.25 $225.00 * $20.00 $720.00 * $6.19 $222.84 *

 (b) Printing an additional color of ink.....per trim-/page-size unit * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

 (1) Makeready and/or setup..................................................................................... * 270 * $90.00 $24,300.00 * $28.00 $7,560.00 * $14.02 $3,785.40 * $4.00 $1,080.00 * $12.00 $3,240.00 * $10.00 $2,700.00 * $14.50 $3,915.00 *

 (2) Running per 1,000 copies.................................................................................... * 54 * $10.00 $540.00 * $2.25 $121.50 * $5.30 $286.20 * $1.50 $81.00 * $5.60 $302.40 * $20.00 $1,080.00 * $5.39 $291.06 *

III. PAPER: * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

 (a) White No. 2 Coated Text (Gloss) (70 lb) (JCP A182)...............per 1,000 leaves.......... * 120 * $16.00 $1,920.00 * $17.97 $2,156.40 * $10.69 $1,282.80 * $66.76 $8,011.20 * $11.00 $1,320.00 * $20.00 $2,400.00 * $10.54 $1,264.80 *

 (b) White No. 1 Coated Cover (Gloss) (80 lb) (JCP L11)...............per 1,000 leaves........... * 15 * $42.00 $630.00 * $49.18 $737.70 * $30.92 $463.80 * $144.58 $2,168.70 * $33.00 $495.00 * $75.00 $1,125.00 * $30.74 $461.10 *

IV. AUTHOR'S ALTERATIONS: * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

 (a) Author's alterations..........................................................per line........................ * 50 * $50.00 $2,500.00 * $4.00 $200.00 * $2.42 $121.00 * $5.00 $250.00 * $1.00 $50.00 * $10.00 $500.00 * $2.50 $125.00 *

V. PACKING: * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

 (a) Bulk shipments: * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

 (1) Packing and sealing shipping containers..............................per container................ * 6 * $10.00 $60.00 * $9.00 $54.00 * $3.27 $19.62 * $1.50 $9.00 * $8.00 $48.00 * $2.00 $12.00 * $2.49 $14.94 *

 (b) Mailed shipments: * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

 (1) Single or multiple copies (up to 1 lb) in kraft envelopes..........per envelope................ * 11 * $1.00 $11.00 * $0.75 $8.25 * $0.39 $4.29 * $0.85 $9.35 * $0.65 $7.15 * $1.00 $11.00 * $0.34 $3.74 *

 (2) Quantities over 1 lb up to 12 lbs in cushioned shipping bags * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

(maximum gross weight 14 lbs)..........................................per bag........................ * 675 * $1.50 $1,012.50 * $0.85 $573.75 * $0.84 $567.00 * $0.90 $607.50 * $0.75 $506.25 * $2.00 $1,350.00 * $0.75 $506.25 *

 (3) Quantities over 12 lbs up to 24 lbs in small shipping * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

containers (maximum gross weight 27 lbs)...........................per container............... * 5 * $1.75 $8.75 * $7.50 $37.50 * $3.92 $19.60 * $1.20 $6.00 * $4.50 $22.50 * $2.50 $12.50 * $3.85 $19.25 *

 (4) Quantities over 24 lbs up to 36 lbs in shipping containers * * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 *

(maximum gross weight 40 lbs)..........................................per container................ * 3 * $2.00 $6.00 * $9.00 $27.00 * $4.99 $14.97 * $1.35 $4.05 * $5.00 $15.00 * $3.00 $9.00 * $4.15 $12.45 *

* * * * * * * * *

CONTRACTOR TOTALS * * $44,616.25 * $24,037.10 * $14,878.92 * $21,439.80 * $13,826.30 * $20,024.50 * $14,945.43 *

DISCOUNT * * 0.25% $111.54 * 5.00% $1,201.86 * 5.00% $743.95 * 5.00% $1,071.99 * 1.00% $138.26 * 1.00% $200.25 * 5.00% $747.27 *

DISCOUNTED TOTALS * * $44,504.71 * $22,835.24 * $14,134.97 * $20,367.81 * $13,688.04 * $19,824.25 * $14,198.16 *

PRODUCTION PRESS

Jacksonville, IL

NPC

Claysburg, PA

PEAKE DELANCY PRINTERS

CHEVERLY, MO

AWARDED

Albuquerque, NM

ALCOM CURRENT CONTRACTOR

Harleysvill, PA

MCDONALD & EUDY 

Temple Hills, MD

WBC, INC./DBA LITHEXCEL
Program 1714-S (7/16) Page 1 of 19

Specifications by: JH

Reviewed by: RNT

U.S. GOVERNMENT PUBLISHING OFFICE

Dallas, Texas

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Continental Marines

as requisitioned from the U.S. Government Publishing Office (GPO) by

DLA Document Services

Single Award

CONTRACT TERM: The term of this contract is for the period beginning Date of Award and ending July 31, 

2016, plus up to four (4) optional 12-month extension periods that may be added in accordance with the "Option 

to Extend the Contract Term" clause in the contract.

This procurement is being solicited as a small purchase request for quotation (RFQ). The sealed bidding 

terminology used throughout these specifications is synonymous with their negotiated procurement counterparts 

unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1).

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Dallas, TX time, on July 16, 2015.

BIDDERS, PLEASE NOTE: This replaces previous version of Program 1714-S, some changes have been 

made, please review carefully.

Questions concerning this contract should be directed to Jim Hunt at (214) 767- 0451, ext. 5. (No collect calls.)

Bids may be submitted via fax machine. The GPO fax number is (214) 767-4101. (See Contract Terms, Pub 

310.2 (Rev. 6-01), Solicitation Provisions, 6. Facsimile Bids).

To submit a bid, contractors must execute and submit the 'Schedule of Prices' (pages 17-19) included within, 

and GPO Form 910, included within.
Continental Marines Page 2 of 19

1714-S (7/16)

SECTION 1.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through 

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

A copy of these publications, as well as other supplemental GPO contract documents, can be obtained at: 

http://www.gpo.gov/vendors/gaocab.htm

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced 

with the June 2008 clause found at http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 

clause also cancels and supersedes any other disputes language currently included in existing contractual 

actions.

DOING BUSINESS WITH THE GPO: Contractors wishing to do business with the GPO are referred to the 

GPO web site ( http://www.gpo.gov/vendors/index.htm ) where one can register as a GPO contractor using the 

‘GPO Contractor Connection’ link in accordance with the furnished instructions on that page.

NOTE: Prospective as well as existing GPO contractors are to note that, as of 1/1/08, all contractor s seeking to 

do business with the GPO must first complete and thereafter maintain the accuracy of its GPO Contractor 

Connection registration with the following mandatory taxpayer information boxes: “EIN/TIN #” (Employer 

Identification Number or Taxpayer Identification Number); “Subject to Backup Withholding” (See Form W-9, 

Request for Taxpayer Identification Number and Certification); and, “Current W-9 Request” (See Form W-9). 

The GPO will withhold payment of any invoices for work completed by any contractor who fails to provide

these tax data in GPO Contractor Connection. Such invoices will be declared ineligible for payment until all 

requirements for payment, including providing these tax data in GPO Contractor Connection, have been 

satisfied.

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and 

applicable agency regulations.

SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally identifiable 

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any 

loss of personally identifiable information. Personally identifiable information includes but is not limited to a 

person's name, date of birth, Social Security Number, address, or financial data.

The contractor shall assure that each contractor's officers and employees with access to confidential information 

knows the prescribed rules of conduct, and that each contractor employee is aware that he/she may be subject to 

criminal penalties for violations of the Privacy Act.

Incident Reporting Requirements: If there is a breach, or a suspected breach, of PII, the incident must be 

reported to the GPO contract administrator within one hour of discovery.
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1714-S (7/16)

CONFIDENTIALITY REQUIREMENTS: Contractor shall be bound by confidentiality rules applicable to the 

protection of PII. Contractor shall exercise reasonable discretion in handling documents that include privileged 

materials and confidential PII.

The contractor must agree to the following security conditions:

(a) Mailing lists received by the contractor are sensitive and must be properly safeguarded from 

unauthorized disclosure. When mailing lists are not being processed, they will be securely stored in a 

location which will preclude unauthorized access.

(b) Individuals having access to mailing lists during pick-up, transport, processing, assembly, delivery, 

etc., must be properly notified by the contractor regarding the sensitivity of the information and 

cautioned to preclude loss, theft, destruction or unauthorized access.

SECURITY: The information provided for this contract is considered sensitive. The processing and production 

and storage of this information require the greatest possible care in handling to ensure against any copies (or 

any information therein) from reaching unauthorized persons.

During the performance of this contract, controlled items/sensitive information will be produced. Appropriate 

safeguards must be proposed by the contractor and approved by the Contracting Officer for the safeguarding 

from actual, potential or inadvertent release by the contractor, or subcontractor, of these materials in any form. 

Such safeguards shall ensure that only governmental and contractor parties, including subcontractors, that have 

an established need-to-know, have access in order to perform work under this contract, and then only under 

conditions which assure that the information is properly protected.

The GPO reserves the right to audit contractor facilities for compliance with the above restrictions. While in 

use, all working materials shall be maintained under surveillance and shall be kept secure so as to preclude 

access by any persons who do not have a legitimate need to view them. Whenever controlled/sensitive 

information is not under the personal control and observation of an authorized person, it shall be guarded or 

stored in a locked security cabinet, safe, or safe-type steel file container. When it is impractical to store 

working materials because of its nature, size, or unique characteristics the material shall be secured in a 

restricted area capable of preventing unauthorized entry. The contractor is charged with designating an 

employee to perform all security checks to ensure compliance with these security requirements.

PRE-AWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves 

the right to conduct an on-site pre-award survey at the contractor's facility or to require other evidence of 

technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

SECURITY PLAN: The contractor must have a detailed Security Plan and must submit the Security Plan for 

approval before contract award. The integrity of any furnished discs or electronic submission must be given the 

highest priority. Therefore, the contractor must guarantee that the furnished addresses will be used only to 

complete this contract. NOTE: Security requirements also apply to any sub-contractor as well as the contractor 

(all parties involved).

Bid submission indicates contractor agrees and will abide by all the confidentiality and security requirements of 

this contract.
Continental Marines Page 4 of 19

1714-S (7/16)

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III

(b) Finishing (Item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Press Inspection/Approved Proofs

P-8. Halftone Match (Single and Double Impression) Press Inspection/Approved Proofs

P-10 Process Color Match Press Inspection/Approved Proofs

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor before expiration of the 

current contract term. If the Government exercises this option, the extended contract shall be considered to 

include this clause, except, the total duration of the contract may not exceed three years as a result of, and 

including, any extension(s) added under this clause. Further extension may be negotiated under the “Extension 

of Contract Term” clause. See also “Economic Price Adjustment” for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

PAYMENT: Contractors are required to submit all vouchers through the FAX Gateway. Each invoice 

submitted to GPO for payment must be for only one job and it must contain a copy of the print order and proof 

of delivery. If a delivery receipt contains proof of delivery for more than one job, the receipt must be duplicated 

and a copy submitted with each invoice. To get instructions, go to: http://www.gpo.gov/vendors/payment.htm

Note: The contractor shall itemize each billing voucher in accordance with the contract ‘Schedule of Prices.’

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award to July 31, 2016 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or 

otherwise furnished to the contractor in conformance with the schedule.
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1714-S (7/16)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be, otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

"estimated", it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on 

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in accordance with 

the provisions of this clause, provided that in no event will any pricing adjustment be made that would exceed 

the maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment for 

orders placed during the first period below. Pricing will thereafter be eligible for adjustment during the second 

and any succeeding period(s). For each performance period after the first, a percentage figure will be calculated 

as described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if 

paper prices are subject to adjustment by separate clause herein.

For the purpose of this clause, the contract shall be divided into successive periods. The first period shall 

extend from Date of Award to July 31, 2016. The second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period.

Price adjustments in accordance with this clause will be based on the changes in the seasonally adjusted 

"Consumer Price Index For All Urban Consumers - Commodities Less Food” published monthly in the CPI 

Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.
Continental Marines Page 6 of 19

1714-S (7/16)

The Economic price adjustment will be the percentage difference between the Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from 

the 12-month interval ending three months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 

2015, called the base index. The percentage change (plus or minus) of the variable index from the base index 

will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is 

adjusted.

NOTE: The Economic Price Adjustment (EPA) is NOT cumulative. The EPA is applied to the original 

contract price not to the original contract price plus any other EPAs applied. 

NOTIFICATION: The contractor will be notified a minimum of 30 days before the end of the current contract 

annual period of availability or non-availability of funds for subsequent periods. Cancellation is effected if (i) 

the Contracting Officer notifies the contractor that funds are not available for the next year, or (ii) the 

Contracting Officer fails to notify the contractor that funds are available for the next year.
Continental Marines Page 7 of 19

1714-S (7/16)

SECTION 2.- SPECIFICATIONS

SCOPE: These specifications cover the production of a separate cover, saddle-stitched publication requiring 

such operations as electronic prepress, proofs, printing in up to five ink colors (four-color process plus one 

Pantone ink), binding, packing, mailing and distribution.

TITLE: Continental Marines.

FREQUENCY OF ORDERS: Approximately 5 orders per year.

QUANTITY: Approximately 1,000 to 3,000 copies per order with an average of 1,500 copies per order.

NUMBER OF PAGES: Approximately 28 to 40 pages plus cover per order with an average of 32 pages plus 

cover per order.

SIZE: 8-3/8 x 10-7/8”; Exception: One order per contract year will be landscape orientation measuring 10-7/8 x 

8-3/8”.

GOVERNMENT TO FURNISH: Electronic media with all page elements (text and illustrations) in proper 

position. Print Orders. A visual of the furnished electronic files will be provided.

Electronic Media:

Platform: Windows or Apple.

Storage Media: CD-R or DVD.

Note: In lieu of sending physical media to the contractor, the Department may send electronic files to the 

contractor using File Transfer Protocol (FTP). The contractor must provide the Department with the 

contractor’s FTP site address, a user name and a password, if required. The Department will send the 

contractor the GPO Form 2511 and a copy of the visual via facsimile the same day that the electronic files 

are sent to the contractor via FTP.

Software: Adobe Creative Suite. Files are provided in native application format.

Note: All software upgrades (for specified applications) which may occur during the term of the contract

must be supported by the contractor.

Fonts: Printer and screen fonts are furnished. The contractor is cautioned that furnished fonts are the 

property of the Government and/or its originator. All furnished fonts are to be eliminated from the 

contractor's archive immediately after completion of the contract.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications.
Continental Marines Page 8 of 19

1714-S (7/16)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to the GPO contract administrator within 24 hours of receipt of the Government furnished material.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary 

to meet the assigned quality level.

Halftones are to be 150-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic files. Prior to 

making revisions, the contractor shall copy the furnished files and make all changes to the copy. It is 

anticipated that the Government will make all major revisions.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

Note: The Government will accept Adobe Acrobat PDF files as digital deliverables when furnished by the 

Government.

PROOF DELIVERY NOTIFICATION: The contractor must notify the Dallas GPO via facsimile or email 

when the proofs are shipped to the department and provide the name of the carrier service and tracking number. 

Additionally, if the proofs are not returned by the department within the specified time the contractor must 

notify the GPO that the proofs have not been returned. The contractor may not be allowed additional time due 

to a proof overhold, if he fails to notify the GPO on the first day of the overhold. 

Send proof delivery notification via email to Dallas.Reddick@dla.mil and jhunt@gpo.gov. Include GPO jacket 

numbers with all correspondence.

PROOFS:

TWO (2) sets of digital color content proofs for each product. Direct to plate must be used to produce the final product 

with a minimum resolution of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size of the product, as applicable.

Digital proofs for envelopes must be “die cut” including “die cutting” of windows. Accurate hand cutting will 

also be acceptable.

TWO (2) sets of digital one-piece composite laminated color proofs on the actual production stock (Kodak 

Approval, Screen TrueRite, Polaroid PolaProof, Latran Prediction, CreoSpectrum, or Fuji Final Proof) with a 

minimum resolution of 2400 x 2400 dpi. Proofs must show dot structure and be in press configuration. Direct to 

plate must be used to produce the final product. 
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1714-S (7/16)

In lieu of digital one-piece laminated proofs, at contractor’s option two sets of inkjet proofs that are G7 profiled 

and use pigment-based inks may be submitted. A proofing RIP that provides option for high quality color 

matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry 

tolerance to ISO 12647-2 standard for Graphic Technology (as of 3/19/09 and future amendments) must be 

utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs 

must contain one of the following color control strips to be evaluated for accuracy: IDEAlliance ISO 12647-7 

(2007 or later) Wedge or P2P25 Target.

Proofs must contain color control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must show areas 

consisting of minimum 1/8 x 1/8 solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs 

must contain all elements and indicate margins. Proofs will be used for color match on press.

The proofs will be checked for quality and compliance with these specifications, approved or approved with 

comments and made available for pickup by the contractor within TWO (2) working days after receipt in the U. 

S. Government Publishing Office, Dallas, TX and the ordering agency. If, in the opinion of the GPO and/or 

department, the proofs are not a true representation of the furnished art, (objectionable or serious shift in hue, 

saturation, or density) or contain noticeable defects they will be rejected and the contractor will be required to 

make the necessary corrections and reproof at no additional expense to the Government. The schedule stated 

elsewhere in these specifications CANNOT be extended to allow for such reproofing.

All proofs must be delivered as a complete set unless specifically instructed otherwise by the Government 

Publishing Office. Do not send proofs for items within an order separately. All proofs must be delivered with all 

of the original copy furnished to the contractor.

Revised Proofs Due to Printer's Errors: If in the Government's opinion, contractor's errors are such that revised 

proofs are required, these are to be provided at no additional cost to the Government. No extra time or charges 

can be allowed for this reproofing; such operations must be accomplished within the original production 

schedule allotted in the specifications. Unless specifically instructed otherwise, all revised proofs must be 

delivered with all preceding proof(s) and the original copy furnished to the contractor.

Proofs will be reviewed and must comply with the specifications. The proofs must be submitted in sufficient 

time to allow the Government to review the proofs and the contractor to complete production and shipment in 

accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the proofs within 5 workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefore.
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1714-S (7/16)

If the proofs are disapproved by the Government, the Government at its option may require the contractor to 

submit additional proofs for review in the time and under the terms and conditions specified in the notice of 

rejection. Such additional proofs shall be furnished, and necessary changes made, at no additional cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified 

above to review any additional proofs required.

In the event the proofs are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for 

default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in 

accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the proofs within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with the 

procedures as indicated in Article 12, "Notice of Compliance With Schedules" of Contract Clauses in GPO 

Contract Terms (Pub. 310.2, effective December 1, 1987 (Rev. 6-01)).

Manufacture of the final product prior to approval of the proofs submitted is at the contractor's risk. Proofs will 

not be returned to the contractor. All costs, including the costs of all proofs, shall be included in the contract 

price for the production quantity.

If the government makes author’s authorizations that do not affect the color proof, then the contactor may 

produce and deliver PDF proofs as follows:

PDF PROOFS: Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for 

text flow, image position, and color breaks. Proof will not be used for color match. 

Contractor must call Jim Hunt at 214-767-0451, ext. 5 to confirm receipt.

If the contractor cannot provide an acceptable set of PDF proofs by this date or within a reasonably sufficient 

time to allow for proof review and printing BEFORE THE ESTABLISHED DELIVERY DATE, he/she may be 

required to show cause as to why the contract should not be terminated for default.

The proofs will be checked for quality and compliance with these specifications, approved or approved with 

comments and the contractor will be notified within TWO (2) working days after receipt. If, in the opinion of 

the GPO and/or Department, the proofs are not a true representation of the furnished copy, or contain noticeable 

defects they will be rejected, must be corrected and reproofed at no additional expense to the Government. The 

schedule stated elsewhere in these specifications CANNOT be extended to allow for such reproofing.

Email Proofs to:

andrew.chrestman@usmc.mil

Dallas.Reddick@dla.mil

jhunt@gpo.gov
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PRESS SHEET INSPECTION: Upon agency request, contractor will facilitate a PRESS SHEET 

INSPECITION. Final makeready press sheets will be inspected and approved at the contractor’s plant for the 

purpose of establishing specified standards for use during the actual press run. Upon approval of the sheets, the 

contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances 

when applicable) and with discarding all makeready sheets that preceded approval. See GPO Publication 315.3 

(Guidelines for Contractors Holding Press Sheet Inspections) dated August 2002 available at 

http://www.gpo.gov/pdfs/vendors/sfas/contractors_holding_psi.pdf . Note: A press sheet inspection is for the 

purpose of setting specific standards that are to be maintained throughout the entire run. It does not constitute a 

prior approval of the entire run.

Press sheets must contain control bars for each color of ink on the sheet. The control bars (such as Brunner, 

GATF, GRETAG, or RIT) must show areas consisting of minimum 1/8 x 1/8 solid color patches; tint patches of 

25, 50 and 75%; dot gain scale; and gray balance patches for process color (if applicable). These areas must be 

repeated consecutively across the sheet. The make and model number of the proofing system utilized shall be 

furnished with the proofs. These proofs must contain all elements and indicate margins. Proofs will be used for 

color match on press.

Within six hours of the conclusion of the press sheet inspection, the contractor must provide to the on-site 

Departmental representative three (3) production copies each of the publication. These copies cannot be 

deducted from the total quantity ordered and may be hand trimmed and stitched, at contractor’s option.

The contractor must be able to provide the following equipment, in working order, for use during press sheet 

inspections:

(1) A calibrated densitometer, at press site, for the purpose of monitoring density, dot gain, contrast, 

trapping, hue error, and ink coverage.

(2) A prooflite such as a color balance system that closely approximates a phase of natural daylight equal to 

at least 5000 degree Kelvin. It should be mounted in a viewing booth with the lights set at the proper 

angles to eliminate glare.

(3) A standard viewer for color transparencies that will accommodate 4 x 5” (or larger) transparencies with 

5000 degree Kelvin light source.

The contractor must notify the GPO contract administrator, Jim Hunt, at 214-767-0451 x5 of the date and time 

the press sheet inspection can be performed. In order for proper arrangements to be made, notification must be 

given at least 72 hours prior to the inspection. See Contract Clauses, Paragraph 14, Inspection and Tests of 

GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01).

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" 

dated March 2011. All paper used for each copy must be of a uniform shade. All cover paper must have the 

grain parallel to the spine.

White No. 2 Coated Text, Gloss-Finish, basis weight: 70 lbs per 500 sheets, 25 x 38”, equal to JCP Code A182.

White No. 1 Coated Cover, Gloss-Finish, basis weight: 80 lbs per 500 sheets, 20 x 26”, equal to JCP Code L11.
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PRINTING: Print text and covers head to head in four-color process (exact register). The majority of all text 

pages and covers contain full-color illustrations, halftones/flat tones, heavy ink coverage, and full bleeds. 

Images (including illustrations) may print to and must align across the bind. When indicated on the print order, 

print text and/or cover in an additional fifth color. Match Pantone number as indicated on the print order.

After printing, coat the entire surfaces of Covers 1 and 4 with a matte finish aqueous coating. The coating must 

be evenly applied with no trapped foreign particles or air bubbles.

Note: All orders must be printed on a press capable of printing four (4) colors in a single pass through the 

press. (Press must have a minimum of four printing units.)

MARGINS: Maintain margins as indicated in the electronic files unless otherwise specified. Full bleed edges 

and crossover images scattered throughout.

BINDING: Saddle-wire stitch in two places on the left 10-7/8” dimension. Trim three sides. Each product 

must contain a complete 4-page signature after trimming. Single leaves connected with a lip (i.e., binding stub) 

to the left or right side of stitches will not be allowed. EXCEPTION: One order per year will be in landscape 

orientation; contractor must saddle wire stitch in two places on the left 8-3/8” dimension. Trim three sides. 

PACKING: Bulk shipments: Pack in suitable shipping containers not to exceed 40 pounds.

Mailed shipments:

Insert single copies and multiple copies (up to 1 pound) in kraft envelopes.

Quantities over 1 pound up to 12 pounds must be inserted into cushioned shipping bags (maximum gross weight 

14 pounds).

Quantities over 12 pounds up to 24 pounds must be packed in small shipping containers (maximum gross 

weight 27 pounds).

Quantities over 24 pounds up to 36 pounds must be packed in shipping containers (maximum gross weight 40 

pounds).

LABELING AND MARKING: Bulk shipments: Reproduce shipping container label from furnished repro, fill 

in appropriate blanks and attached to shipping containers.

Mailed shipments: At contractor’s option, affix an address label to or print directly on each unit of mail that is 

packaged in envelopes, shipping bags, or shipping containers.

INSPECTION SAMPLES: When indicated on the print order or otherwise requested, two samples shall be sent 

for inspection to the U.S. Government Publishing Office, Regional Publishing Procurement Office, 1100 

Commerce Street, Room 731, Dallas, Texas 75242-0395, Attn: Inspection Samples 1714S/xxxxx (print order 

number).

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies.
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DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into 80 equal sublots. A 

random copy must be selected from each sublot. Do not choose copies from the same general area in each 

sublot. The contractor will be required to execute a statement furnished by GPO certifying that copies were 

selected as directed. The random copies constitute a part of the total quantity ordered, and no additional charge 

will be allowed.

These randomly selected copies must be packed separately and identified by a special Government-furnished 

blue label, affixed to each affected container. The container and its contents shall be recorded separately on all 

shipping documents and sent in accordance with the distribution list to the Marine Forces Reserve in New 

Orleans, LA (see item (a) under “Distribution” for address) as part of the advance copies.

A copy of the print order/specification and a signed Government-furnished certificate of selection must be 

included.

DISTRIBUTION: Contractor must notify the ordering agency on the same day that the product ships via email 

to Dallas.Reddick@dla.mil and jhunt@gpo.gov. The subject line of this message shall be "Distribution Notice 

for Program 1714S and Print Order xxxxx" (note current print order). The notice must provide all applicable 

tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, 

mailing, and shipping receipts upon agency request.

Ship reimbursable f.o.b. contractor’s city for mailed shipments and f.o.b. destination for all other shipments as 

follows:

(a) 100 pre-distribution “advance” copies must be delivered f.o.b. destination 24 hours prior to complete 

distribution to Marine Forces Reserve, Public Affairs Office, 2000 Opelousas Ave, Rm 4E5400, New 

Orleans, LA 70146.

(b) 1 “web-optimized” PDF of the final product to be emailed to Dallas.Reddick@dla.mil and 

jhunt@gpo.gov on the same day the 100 advance copies are shipped. 

(c) 250 advance copies (including the 50 Blue Label Random Copies) must be delivered f.o.b. destination 

on the delivery date indicated on the print order to the address listed in item (a) above.

(d) Mail reimbursable f.o.b. contractor’s city approximately 1,500 copies to various destinations with the 

quantity varying from 1 to 100 copies per destination. Mail via reimbursable Parcel Post. Note: The 

contractor is required to sort all mailed copies to receive the maximum discounts available under Parcel 

Post.

(e) All mailed copies must conform to the appropriate regulations in the USPS manuals for Domestic Mail 

or International Mail as applicable. The contractor is required to apply the appropriate postage to each 

mailing. The contractor will be reimbursed for postage by submitting a properly completed USPS 

receipt of mailing (or equivalent) with the voucher for billing. The contractor must provide a copy of 

the mailing receipt and postage costs as soon as mailing is completed via email to 

Dallas.Reddick@dla.mil and jhunt@gpo.gov. The receipt must be identified by the Program Number 

and Print Order number.

Upon completion of each order, all Government-furnished material must be returned to the address listed under 

“Proofs.” All expenses incidental to returning materials, submitting proofs and furnishing sample copies must 

be borne by the contractor.
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1714-S (7/16)

MAILING LIST DATABASE: Prior to the issuance of each print order, the ordering agency will electronically 

transmit addresses. The contractor is required to electronically store and maintain a database of names and 

addresses and merge electronically with any other mail lists provided by the Department for the mailing of a 

specific number of publications from each order. The contractor will be required to update the stored data with 

additions or deletions provided by the Department in either electronic or hard copy format.

All mailing lists are the property of the Government and are not to be used for purposes other than as specified 

herein without the expressed written permission of the Government. Upon termination of this contract or at the 

request of the Government, all mailing lists held by the contractor must be completely updated and returned to 

the Government to the address and on the media specified by the Government.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Furnished material will be ready for pickup, at contractor’s expense, within one hour after notification from the 

Department: See “Proofs” for address.

All pickups from and deliveries to the Department must be made between 7:30 a.m. and 3:00 p.m., prevailing 

New Orleans, LA, time.

No definite schedule for pickup of material can be determined. The following schedule begins the workday 

after notification of the availability of the print order and furnished material; the workday after notification will 

be the first workday of the schedule.

(a) The contractor will submit proofs within THREE (3) workdays.

(b) The Department will hold proofs ONE (1) workday and approve or disapprove with corrections and 

contractor will pick up.

(c) If required, the contractor will submit revised proofs within ONE (1) workday if author’s alterations 

are of a minor nature. For extensive alterations additional time may be granted upon coordination 

with the GPO contract administrator. GPO reserves the right to determine what will be considered 

extensive. If there are no color or quality issues requiring correction, digital laser color proofs or 

Adobe Acrobat proofs will be acceptable. The Department will hold the proofs 1 workday and 

approve or disapprove with corrections. This schedule will repeat for any additional revised proofs 

required.

(d) The contractor must complete production and distribution within five (5) workdays after receipt of an 

“OK to Print.”

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destinations specified and products ordered for shipment f.o.b. contractor’s city must be 

mailed to the destinations specified.
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1714-S (7/16)

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce orders for 12 months under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered during a like period of time.

The following item designations correspond to those listed in the "Schedule of Prices".

I. (a) 180

(b) 180

(c) 180

(d) 5

(e) 5

(f) 5

 (1) (2)

II. (a) 180 270

(b) 36 54

III. (a) 120

(b) 15

IV. (a) 50

V. (a) 6

(b)(1) 11

(b)(2) 675

(b)(3) 5

(b)(4) 3
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1714-S (7/16)

SECTION 4.- SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for mailed shipments and f.o.b. destination for all other shipments.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the per 1,000 rate.

Cost of all required paper must be charged under Item III.

I. ELECTRONIC PREPRESS: The prices offered must be all-inclusive for output from electronic media

and shall include the cost of all materials and operations as applicable. Note: Output of original or 

revised pages from electronic media provided by the Government will be charged under item (a).

(a) Trim-/page-size unit including halftones......................per trim-/page-size unit.......$__________ 

(b) Digital one-piece laminated color proofs

 or G7 profile proofs..............................................per trim-/page-size unit.......$__________

(c) Digital color content proofs....................................per trim-/page-size unit........$__________

(d) PDF proofs (press-optimized)....................................................per PDF........$__________

(e) PDF final (web-optimized).........................................................per PDF........$__________

(f) System timework.................................................per hour..........................$__________

Electronic prepress operations which cannot be properly classified under any other item shall be charged 

as “System Timework”. Any charge made under “System Timework” must be supported by a statement 

outlining in detail the operation for which payment is claimed. In case of dispute, the Contracting Officer 

reserves the right to be the final judge as to the operations and/or number of hours chargeable under item 

(f).

__________

 Initials
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1714-S (7/16)

II. PRINTING AND BINDING:

Makeready Running Per

and/or Setup 1,000 Copies

 (1) (2)

(a) Four-color process printing...........per trim-/page-size unit........$__________ $__________

(b) Printing an additional color of ink...per trim-/page-size unit........$__________ $__________

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the net number of leaves furnished for the product 

ordered. The cost of any paper required for makeready or running spoilage must be included in the prices 

offered.

 Per 1,000 Leaves

(a) White No. 2 Coated Text (Gloss) (70 lb) (JCP A182).....................................$__________

(b) White No. 1 Coated Cover (Gloss) (80 lb) (JCP L11)......................................$___________

IV. AUTHOR’S ALTERATIONS: The price offered for all minor revisions to the electronic files made by 

the contractor should include the cost of all materials and operations required to produce the revision in 

its final form as an integral part of the basic page.

(a) Author’s alterations....................................................per line................$__________

__________

 Initials
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1714-S (7/16)

V. PACKING: Prices must be all-inclusive, as applicable, and must include the cost of kraft envelopes, 

shipping bags, shipping containers, pallets, all necessary wrapping and packing materials, labeling or marking, 

and distribution in accordance with these specifications.

(a) Bulk shipments:

(1) Packing and sealing shipping containers........................per container............$__________

(b) Mailed shipments:

(1) Single or multiple copies (up to 1 lb) in kraft envelopes......per envelope............$__________

(2) Quantities over 1 lb up to 12 lbs in cushioned shipping bags

 (maximum gross weight 14 lbs)..................................per bag...................$__________

(3) Quantities over 12 lbs up to 24 lbs in small shipping containers

 (maximum gross weight 27 lbs).................................per container.............$__________

(4) Quantities over 24 lbs up to 36 lbs in shipping containers

 (maximum gross weight 40 lbs).................................per container.............$__________

__________

 Initials
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1714-S (7/16)

LOCATION OF POST OFFICE: All mailing will be made from the __________________________________

Post Office located at Street Address ____________________________________________________________

City ____________________________________________, State ____________________, Zip Code________

INSTRUCTIONS FOR BID SUBMISSION: Fill out and return two copies of all pages in "Section 4.-

Schedule of Prices". Initial or sign each in the space provided. Also submit two copies of GPO Form 910, 

"Bid". Do not enter bid prices on GPO Form 910. NOTE: The Schedule of Prices will prevail in instances 

where prices are inadvertently entered on GPO Form 910.

Bidder______________________________________________________________________________

___________________________________________________________________________________

(City - State)

By_________________________________________________________________________________

(Signature and title of person authorized to sign this bid)

___________________________________________________________________________________

(Person to be contacted) (Telephone Number)