Program 3022‐S Term 01/01/2020 to 12/31/2020

TITLE: Jury Summons Maile

ITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST 

I. COMPLETE PRODUCT: Prices quoted shal

include the cost of all required materials and

operations necessary for the complete

production and distribution of the product in

accordance with these specifications.

(a) Summons Letter, cost per each letter.

(1) Makeready and/or Setup 27 85.00 2,295.00 $ 8.00 216.00 $ 125.00 3,375.00 $ 75.00 2,025.00 $ 1500.00 40,500

$ 

(2) Running per 100 Copie 182 57.35 10,437.70 $ 10.00 1,820.00 $ 177.00 32,214.00 $ 80.00 14,560.00 $ 400.00 72,800

$ 

(b) Window Envelope, cost per each envelope

(1) Makeready and/or Setup 20 85.00 1,700.00 $ 8.00 160.00 $ 125.00 2,500.00 $ N/C $ ‐ 0.15 3

$ 

(2) Running per 100 Copie 135 5.57 751.95 $ 39.30 5,305.50 $ 10.00 1,350.00 $ 64.00 8,640.00 $ 75.00 10,125

$ 

II. ADDITIONAL OPERATIONS:

(a) Electronic "Soft" proof, per set 27 NC $ ‐ N/C $ ‐ 125.00 3,375.00 $ 25.00 675.00 $ 800.00 21,600

$ 

(b) Computer time‐work, per hour 8 65.00 520.00 $ 75.00 600.00 $ 95.00 760.00 $ 102.50 820.00 $ 175.00 1,400

$ 

CONTRACTOR TOTALS $ 15,704.65 $ 8,101.50 $ 43,574.00 $ 26,720.00 $ 146,428

DISCOUNT NET $ ‐ NET $ ‐ 5% $ 2,178.70 NET $ ‐ 1% 

DISCOUNTED TOTALS 30 days $ 15,704.65 30 days $ 8,101.50 20 days $ 41,395.30 30 days $ 26,720.00 5 days $ 146,428

AWARDED

430‐25976 300‐55024 190‐00478 

The Data Center LLC Marketing Strategies Inc MPM Communications LLC RO Studio Triple L. Trucking

290‐76968 040‐88087
1. Delete the paragraph that reads on page 1 :

The term of this contract is for the period

beginning January 1, 201 9, and ending December 31 , 2020

And insert in lieu thereof:

The term of this contract is for the period

beginning January 1, 2020, and ending December 31, 2020

2. Delete the paragraph that reads on page 5:

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders

by the Government. Orders may be issued under the contract from January 1, 2019 throughDecember 31, 2020 plus for such additional period(s) as the contract is extended. All print orders

issued hereunder are subject to the terms and conditions of the contract. The contract shall controlin the event of conflict with any print order. A print order shall be "issued" upon notification by the

Government for purposes of the contract when it is electronically transmitted or otherwise physically

furnished to the contractor in conformance with the schedule.

And insert in lieu thereof:

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders

by the Government. Orders may be issued under the contract from January 1, 2020 throughDecember 31, 2020 plus for such additional period(s) as the contract is extended. All print orders

issued hereunder are subject to the terms and conditions of the contract. The contract shall controlin the event of conflict with any print order. A print order shall be "issued" upon notification by theGovernment for purposes of the contract when it is electronically transmitted or otherwise physically

furnished to the contractor in conformance with the schedule.

3. Delete the paragraph that reads on page 5:

For the purpose of this clause, performance under this contract will be divided into successiveperiods. The first period will extend from January 1, 2019 through December 31, 2020, and the

second and any succeeding period(s) will extend for 12 months from the end of the last preceding

period, except that the length of the final period may vary. The first day of the second and any

succeeding period(s) will be the effective date of the economic price adjustment for that period.

And insert in lieu thereof:

For the purpose of this clause, performance under this contract will be divided into successive

periods. The first period will extend from January 1, 2020 through December 31, 2020, and the

second and any succeeding period(s) will extend for 12 months from the end of the last preceding

period, except that the length of the final period may vary. The first day of the second and any

succeeding period(s) will be the effective date of the economic price adjustment for that period.

U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL [ DIGITAL | SECURE

Seattle Regional Office | 4735 East Marginal Way South, Suite 1111, Seattle, WA 98134-2397

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO
Sincerely,ROLAND D: WHlTEHURSr

Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Seattle Regional Office | 4735 East Marginal Way South, Suite 1111, Seattle, WA 98134-2397

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO
Program 3022-S Page 1 of 14 

Specifications by FB 

Reviewed by RW 

U.S. GOVERNMENT PUBLISHING OFFICE 

Seattle, WA 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Jury Summons Mailer 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Administrative Office of the U.S. Courts 

U.S. District Court / Eastern District of Washington 

Single Award 

The term of this contract is for the period 

beginning January 1, 2019, and ending December 31, 2020 

BID OPENING: Bids shall be publicly opened at 2:00 p.m., prevailing Seattle time, on December 10, 

2019. 

CONTRACT TERM: The term of this contract is for one year (the base year) and four option years. 

Special attention is directed to the following clauses in this contract: "Economic Price Adjustment, 

"Limitation of Performance and Contractor Obligations”. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, 4735 E. Marginal Way South; Suite 1111; Seattle; Washington; 98134. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to 

the Seattle GPO, Fax No. (206) 764-6706. The Program Number (Program 3022S) and bid opening date 

must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, 

GPO Publication 310.2, as revised January 2018. Hand delivered bids are to be taken to: U.S. 

Government Publishing Office; 4735 E. Marginal Way South; Suite 1111; Seattle; Washington; 98134, 

between the hours of 8:00 a.m. and 2:00 p.m., prevailing Pacific time, Monday through Friday. The 

contractor is to follow the submission instructions posted in the Bid Submission/Opening area. If further 

instruction or assistance is required, call (206) 764-3726. 

NOTE: BIDS RECEIVED AT 2:00 P.M. AND AFTER ON THE BID OPENING DATE 

SPECIFIED ABOVE WILL NOT BE CONSIDERED FOR AWARD. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages 

of SECTION 4. – SCHEDULE OF PRICES. 

Note: This is a new contract. No previous specifications or abstracts exist. 

For information of a technical nature, contact Felicia Buchko at 206-764-3726 (fbuchko@gpo.gov). 

 
Jury Summons Mailer Page 2 of 14 

3022-S 

SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance 

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 

8-02)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap.pdf.

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - 

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective 

bidders should carefully read this publication as the applicable terms within become an integral part of this 

contract. The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards along with a list of major revisions. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby 

replaced with the June 2008 clause found at https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractdisputes.pdf 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proof and Government Furnished Material 

P-8. Halftone Match Approved Proof and Government Furnished Material 

P-9. Solid and Screen Tint Color Match Approved Proof and Government Furnished Material 

P-10. Process Color Match Approved Proof and Government Furnished Material 

SUBCONTRACTING: Subcontracting will not be permitted. 
Jury Summons Mailer Page 3 of 14 

3022-S 

SECURITY WARNING: It is the contractor’s responsibility to properly safeguard Sensitive But 

Unclassifed (SBU) information and Personally Identifiable Information (PII) from loss, theft, or inadvertent 

disclosure and to immediately notify the Government of any loss of information. PII is “information which 

can be used to distinguish or trace an individual’s identity, such as their name, social security number, 

biometric records, etc., alone, or when combined with other personal or identifying information which is 

linked or linkable to a specific individual, such as date and place of birth, mother’s maiden name, etc.” 

(Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to: 

(a) Personal identification number, such as passport number, driver’s license number, taxpayer 

identification number, or financial account or credit card number; 

(b) Address information, such as street address or personal email address; and, 

(c) Personal characteristics, including photographic image (especially of face or other 

distinguishing characteristic), fingerprints, handwriting, or other biometric image or template 

data (e.g., retina scans, voice signature, facial geometry). 

NOTE: The lists of names of prospective jurors are confidential jury records of the court, and are to be 

secured and handled as such. The lists of names of prospective jurors are to be used solely for the 

purpose of printing on jury summonses and are not to be used or disseminated for any other purpose. 

Warning: Proper control and handling must be maintained at all times to prevent any information or 

materials required to produce the product ordered under these specifications from falling into 

unauthorized hands. Unless otherwise indicated herein, all extra copies, materials, waste, etc., must be 

destroyed. 

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system 

whereby materials used to perform the contract are manufactured and/or stored (e.g. while awaiting 

distribution or disposal) so as to ensure against theft and/or the unauthorized possession of the materials. 

Contractor is cautioned that Government provided information shall not be used for non-government 

business. Specifically, Government information shall not be used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

1. The plan shall contain at a minimum how government files (data) will be secured to prevent 

disclosure to a third party prior to and after termination of contract; 

2. Explain how all accountable materials will be handled throughout all phases of production; 

3. How the disposal of waste materials will be handled; and, 

4. How all applicable Government-mandated security/privacy/rules and regulations as cited 

in this contract shall be adhered to by the contractor and/or subcontractor(s). 

PREAWARD TEST: The contractor being considered for award shall be required to complete the 

following preaward test, unless waived by the Contracting Officer. The Government may waive the 

requirement for a preaward test where supplies identical or similar to those called for have been 

previously furnished by the contractor and have been accepted by the Government. 

 
Jury Summons Mailer Page 4 of 14 

3022-S 

1. The prospective contractor who is in line for award must pickup Government Furnished Material and 

produce a representative order (five sets of Jury Summons Mailers) as described in "Section 2, 

Specifications". 

2. The preaward test must be performed at the same facilities and on the same equipment that will be 

used to produce this contract. 

3. This test must be delivered before the close of business on the 2nd day beginning the day after the 

furnished test material is made available to: 

US District Courts 

Eastern District of Washington 

ATTN: Jessica Harmon and Sheila Parpolia; IMPORTANT: Preaward Test for Program 3022S 

920 W. Riverside Ave 

Suite 840 

Spokane, WA 99201 

4. Disapproval of Preaward Test: At the option of the Government and if so notified by the Contracting 

Officer, the contractor may be permitted additional time to correct defects or to submit additional test 

material. The time allowed to provide additional test material may differ depending upon the nature of 

the defects noted. This will be specified when notification is given. 

5. Approval of Preaward Test: Approval will be based upon fulfilling all of the requirements of the 

specifications within the time specified. A single deviation from the contract specifications or failure to 

complete delivery within the time specified may result in declaring the contractor nonresponsible. 

No charges will be allowed for costs incurred in the performance of the preaward test. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the 

determination of responsibility by the Government. Failure to provide the requested information in the 

time specified by the Government may result in the Contracting Officer not having adequate information 

to reach an affirmative determination of responsibility. 

 
Jury Summons Mailer Page 5 of 14 

3022-S 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from January 1, 2019 through December 31, 

2020 plus for such additional period(s) as the contract is extended. All print orders issued hereunder are 

subject to the terms and conditions of the contract. The contract shall control in the event of conflict with 

any print order. A print order shall be "issued" upon notification by the Government for purposes of the 

contract when it is electronically transmitted or otherwise physically furnished to the contractor in 

conformance with the schedule. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual "print order" for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the particular 

order. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to 

extend the term of this contract for a period of 12 months by written notice to the contractor not later than 

30 days before the contract expires. If the Government exercises this option, the extended contract shall 

be considered to include this clause, except, the total duration of the contract may not exceed 5 years as a 

result of, and including, any extension(s) added under this clause. Further extension may be negotiated 

under the "Extension of Contract Term" clause. See also "Economic Price Adjustment" for authorized 

pricing adjustment(s). 

 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to 

the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The 

first period will extend from January 1, 2019 through December 31, 2020, and the second and any 

succeeding period(s) will extend for 12 months from the end of the last preceding period, except that the 

length of the final period may vary. The first day of the second and any succeeding period(s) will be the 

effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

 
Jury Summons Mailer Page 6 of 14 

3022-S 

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from 

the 12-month interval ending three (3) months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply 

the percentage increase or decrease against the total price of the invoice less reimbursable postage or 

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic 

price adjustment clause. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

"estimated", it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items 

set forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit 

on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure this 

requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items 

set forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this 

contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

 
Jury Summons Mailer Page 7 of 14 

3022-S 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

FACSIMILE BIDS: Facsimile bids are permitted. 

 (a) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or 

withdrawal of a bid that is transmitted to and received by the Government via electronic equipment that 

communicates and reproduces both printed and handwritten material. 

 (b) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at 

the place and by the time specified in the solicitation. 

 (c) Facsimile bids that fail to furnish required representations or information or that reject any of the 

terms, conditions, and provisions of the solicitation will be excluded from consideration. 

 (d) Facsimile bids must contain the required signatures. 

 (e) The Government reserves the right to make award solely on the facsimile bid. However, bidders 

agree to promptly submit the complete original signed bid. 

 (f) Submit facsimile bid to FAX No. (206)764-6706, one bid per facsimile. 

 (g) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any 

failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, the 

following: 

 (1) Receipt of garbled or incomplete bid. 

 (2) Availability or condition of the receiving facsimile equipment. 

 (3) Incompatibility between the sending and receiving equipment. 

 (4) Delay in transmission or receipt of bid. 

 (5) Failure of the bidder to properly identify the bid. 

 (6) Illegibility of bid. 

 (7) Security of bid data. 
Jury Summons Mailer Page 8 of 14 

3022-S 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of Jury Summons Mailers requiring such operations 

as printing, folding, inserting, and mailing. 

TITLE: Jury Summons Mailer 

FREQUENCY OF ORDERS: Approximately 27 orders per year. 

QUANTITY: Approximately 675 sets per order (1 set = 1 Summons Letter + 1 Window Envelope). 

NUMBER OF PAGES: 

Summons Letter: 2 pages 

Window Envelope: Face Only 

TRIM SIZES: 

Summons Letter: 8-1/2 x 11”. Copy consists of type, rules, barcode, partial solids, reverse type, and logo 

in full color. Two different Summons Letters (one for Spokane and one for Yakima/Richland). Copy 

between Summons Letters is similar. Variable data prints on Summons Letters (Barcode, Juror Name, 

Address, date of Notice, Participant Number, Summons Term Date, and call-in date and time). The Nonvariable data will occasionally change between orders. 

Window Envelope: 4-1/8 x 9-1/2”, open side with standard remoistening full-gum flap. Cover window with 

glassine or clear plastic. Die-cut 1-1/8 x 4-3/4” window with rounded corners, located 7/8” from the left 

edge and 1/2” from the bottom edge. 

GOVERNMENT TO FURNISH: The Government furnished materials will consist of digital files. 

Software could include but is not limited to: PDF and Excel files. Software will be in a variety of versions. 

The contractor must have the current versions and up-grade as they become available. 

At the option of the agency the Government furnished materials will be sent via email or via the contractor’s 

secure SFTP website. (See Contractor to Furnish). 

Template of the Summonses as PDF. 

Excel password protected file containing Juror Name, Address, Participant Number, Date of Notice, and 

Summons Term Date. 

Postal Permit. 

Print Orders.

GPO Form 905. 

Identification markings such as register marks, ring folios, rubber stamped jacket number, commercial 

identification marks of any kind, etc. except form number, and revision date, carried on copy or film, 

must not print on finished product. 

 
Jury Summons Mailer Page 9 of 14 

3022-S 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government 

to Furnish," necessary to produce the products in accordance with these specifications.

The contractor will host a website with secure FTP service using either Secure Sockets Layer (SSL) or 

Transfer Layer Security (TLS) encryption. The servers must be redundant and located in a secure locked, 

climate controlled, fire-resistant facility. The contractor must provide website information allowing the 

ordering agencies to post and retrieve Government furnished materials and proofs from their secure 

website when required. 

Contractor is responsible for converting images to an appropriate color space and file format for output. 

Contractor must also apply any and all necessary prepress functions to achieve best possible output 

quality of supplied files. 

Prior to image processing, the contractor shall perform a basic preflight check of the furnished media and 

publishing files to assure correct output of the required reproduction image. If any errors, media damage, 

or data corruption that might interfere with proper file image processing are discovered during inspection 

by the contractor, work must be discontinued and further instructions should immediately be requested 

from the contract administrator, see below. 

This preflight must identify any problem areas with digital file submission and must include but not be 

limited to missing or damaged fonts, damaged disks, missing bleeds, improper trim size, and improper 

color definition. The Contractor is also responsible for creating or altering any necessary trapping, setting 

proper screen angles and frequency (unless indicated otherwise by the Government), and defining proper 

file output selection for the imaging device being used. All furnished files must be imaged as necessary 

to meet the assigned Quality Assurance Through Attributes Program (QATAP) level. 

COMPUTER TIME-WORK: Will consist of minor repairs and/or corrections, not listed above, 

required by the ordering agency on electronic camera copy. Time work will be rounded up to closest 15-

minute increments. Prior to work, the contractor will be required to inform the agency and the 

Seattle Government Publishing Office of the approximate time required for repairs or corrections, 

allowing the agency the opportunity to correct and/or provide corrected files. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

PROOFS: When indicated on the Print Order. 

Electronic “Soft” Proof: Contractor to submit one “Press Quality” PDF “soft” proof (for content only) using 

the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof 

will be evaluated for text flow, image position, and color breaks. Proof will not be used for color match. 

Contractor must call the agency to confirm receipt. 

Email proofs on the Wednesday that the Government Furnished Material is received to email addresses 

indicated on the Print Order (jessica_harmon@waed.uscourts.gov & laura_barragan@waed.uscourts.gov 

& sheila_parpolia@waed.uscourts.gov). Contact the agency to verify receipt of proofs. If the contractor 

does not receive proof approval within a timely matter the contractor must call and email the agency to let 

them know that they are waiting for proof approval. 

Proofs may be withheld up until the next day (Thursday). Contractor must not print prior to receipt of an 

"OK to print". 

 
Jury Summons Mailer Page 10 of 14 

3022-S 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the "Government Paper Specification 

Standards No. 12" dated March, 2011. http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any 

order printed on paper the color of which, in his opinion, materially differs from that of the color specified. 

Summons Letter: White High Quality Xerographic, basis size 17 x 22", basis weight 20 lbs. per 500 sheets, 

equal to JCP Code O61. 

Window Envelope: White Wove Window Envelope, basis size 17 x 22", basis weight 24 lbs. per 500 sheets, 

equal to JCP Code V20. Open side with standard remoistening full gum flap. 

PRINTING: 

Summons Letter: print head-to-head in Four-Color Process*. 

Contractor must perform a Mail Merge of the Excel data to the PDF Summons letter. In the mail merge, 

a barcode must be printed on the letter and that barcode must be associated/matched with the assigned 

participant number for the juror provided in the excel spreadsheet. 

Window Envelope: print return address in black and red inks*. Frank envelopes with agency provided 

postal permit. Once Summons Letter is inserted into envelope print the matching 11-digit bar-code 

under the window on the envelope in the USPS approved location.

*Note: At contractor’s option, product may be produced via conventional offset or digital printing provided 

that Quality Level 3 standards are maintained. Final output must be a minimum of 150 line screen. 

 

MARGINS: Summons Letter bleeds on three sides of the face. 

BINDING: Tri-fold the Summons Letter and insert into Franked Window Envelopes. Contractor must 

verify that the addresses that are printed on the Summons show through the window envelopes correctly 

and do not fall outside of the window on the envelope. 

PACKING: Presort Addresses for best postage rate. If an item is kicked out of the sorter for address 

issues the item must have a stamp placed on the envelope and mailed out separately. 

MAILING: Contractor must use the agency supplied postal permit; sort for mailing; and deliver to post 

office for mailing to the recipients. 

Contractor to set up the OMAS account at the bulk center in which the mailers are delivered to. 

After mailing the contractor must email the agency a Form 3607R that is provided from the USPS. This 

Form 3607R must show the date the items were mailed and how many items were mailed. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals. 

DISTRIBUTION: Mail f.o.b. contractor's city. 

Approximately 325 Spokane Division mailed copies and approximately 350 Yakima-Richland Division 

mailed copies. 

Contractor must address and sort all copies and deliver to local post office for mailing. 

 
Jury Summons Mailer Page 11 of 14 

3022-S 

The contractor is required to fill in all applicable items on USPS form(s) and submit in duplicate to the 

entry post office. The post office will return a verified copy of USPS form(s) to the contractor. The 

contractor must immediately forward a copy to the ordering agency identifying the Program Number, Print 

Order, Jacket Number as appropriate. 

Upon completion of each order, all originals must be returned to the ordering Department. 

If requested, all expenses incidental to picking up of Government furnished materials, returning materials, 

and furnishing sample copies must be borne by the contractor. 

Contractor must notify the ordering agency on the same day that the product ships via e-mail sent to the 

agency. Call the agency to confirm receipt of documentation. The subject line of this message shall be 

"Distribution Notice for PROGRAM 3022S, PRINT ORDER XXXXX". The notice must provide all 

applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all 

delivery, mailing, and shipping receipts upon agency request. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of 

any job prior to receipt of the individual print order (GPO Form 2511). 

When requested by the agency Government furnished material must be picked up from and delivered to 

the ordering Department (f.o.b. destination). 

At the option of the agency Government furnished material will be submitted through the contractor’s 

online drop box/ftp site. 

1. The Government Furnished Material will be sent to the contractor Wednesday the week of mailing. 

2. The mailings must go out on Friday. 

NOTE: These mailings are time-sensitive and must go out on the date of notice that is printed on the 

summons. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will 

be furnished with each order or shortly thereafter. In the event such information is not received in due 

time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of 

failure to request such information. 
Jury Summons Mailer Page 12 of 14 

3022-S 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices quoted in the "Schedule of Prices" to 

the following units of production which are the estimated requirements to produce 12 months' work under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for the term of this contract. 

The following item designations correspond to those listed in the "Schedule of Prices." 

 (1) (2) 

I. (a) 27 182 

 (b) 20 135 

 

II. (a) 27 

 (b) 8 

 
Jury Summons Mailer Page 13 of 14 

3022-S 

SECTION 4.- SCHEDULE OF PRICES 

Prices must include the cost of all required materials and operations for each item listed in accordance with 

these specifications. 

Bids offered are f.o.b. contractor city for all mailed shipments. 

Bidder must make an entry in each of the spaces provided. 

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, 

may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to 

the Government. Bids submitted with NB (No Bid), N/A or blank spaces for an item may be declared 

nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts will be prorated at the “each rate” or the per 100 rate, which ever applies. 

I. COMPLETE PRODUCT: Prices quoted shall include the cost of all required materials and 

operations necessary for the complete production and distribution of the product in accordance with 

these specifications. 

 Makeready Running Per 

 and/or Setup 100 Copies 

(1) (2) 

(a) Summons Letter, cost per each letter. $__________ $__________ 

(b) Window Envelope, cost per each envelope. $__________ $__________ 

II. ADDITIONAL OPERATIONS: 

(a) Electronic “Soft” proof, per set. $__________ 

(b) Computer time-work, per hour. $__________ 

______________ 

 (Initials) 

 
Jury Summons Mailer Page 14 of 14 

3022-S 

SHIPMENT(S): Shipments will be made from: City __________________, State ______ 

If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping 

costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the 

bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, 

delivered at the designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations 

as required by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or 

mail, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including 

initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder 

___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 _____________________________________________________________________________________ 

(Street Address) 

 _____________________________________________________________________________________ 

(City – State – Zip Code) 

By __________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ____________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

FOR GPO USE ONLY 

************************************************************************************* 

Contracting Officer Review________ Date_________ Certifier__________ Date__________