Jacket:

Title:

Agency:

Bid opening:

Amendment Bid Discount

Yes $476,242.00 $476,242.00

Yes $520,000.00 2 % 20 days $509,600.00

Yes $544,445.00 2 % 20 days $533,556.10

Yes $735,555.00 5 % 20 days $698,777.25

JMG / RG

Southwest Offset Printing (040-81789)

Gray Graphics (190-38438)

Monarch Litho (300-60078)

Las Vegas Color (270-50580)

719-201

Breastfeeding Guide

Health & Human Services / BAC: 4155-02

September 1, 2020 at 11:00 a.m., prevailing Eastern Standard Time

Contractor Name Terms

Net 30
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Virginia Beach Regional Office | 291 Independence Blvd., Suite 401, Virginia Beach, VA 23462 

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO 

August 27, 2020 

This is Amendment No. 1. The specifications in our invitation for bids on Jacket 719-201, scheduled 

for opening at 11:00 a.m., September 1, 2020, are amended as follows: 

P. 3 of 7, Under “TRIM SIZE”, Size is changed from 8-1/2 x 11” to 8-3/8 x 10-7/8”. 

P. 3 of 7, Under “DESCRIPTION”, change from “flood coat outside cover in aqueous coating” to “flood 

coat outside cover in varnish coating” 

P. 4 of 7, Under “PRINTING”, change from “flood coat outside cover in aqueous coating” to “flood coat 

outside cover in varnish coating” 

All other specifications remain the same. 

If amendment is not acknowledged on bid, direct acknowledgement to: 

U.S. Government Publishing Office 

Virginia Beach Regional Office 

291 Independence Blvd., Suite 401 

Virginia Beach, VA 23462 

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission. Telephone or e-mail submission is not acceptable. 

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may 

be reason for bid being declared nonresponsive. 

Sincerely, 

RICHARD W. GILBERT 

Contracting Officer 
Specifications by JG Jacket 719-201 

Reviewed by RG HHS: 0-02304 

Page 1 of 7 

FACSIMILE BID SPECIFICATIONS 

U.S. Government Publishing Office (GPO) 

291 Virginia Beach Blvd., Ste. 401 

Virginia Beach Regional Printing Procurement Office 

Virginia Beach, Virginia 23462 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Eastern Standard Time September 1, 

2020 at the U.S. Government Publishing Office, Virginia Beach Regional Office, 291 Independence Blvd., Suite 

401, Virginia Beach, VA 23462. Due to COVID-19, this will NOT be a public bid opening. 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL JOY GOODEN 

(757) 490-7942 AFTER AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR 

WHOSE NAME APPEARS IN THE UPPER PORTION OF THE PURCHASE ORDER. NO COLLECT 

CALLS. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office of Virginia Beach Regional Office will 

NOT be open. Based on this, bidders MUST submit email bids to bidsvirginiabeach@gpo.gov for this solicitation. 

No other method of bid submission will be accepted at this time. The jacket number and bid opening date must be 

specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date 

specified above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following 

– 

1) Illegibility of bid. 

2) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3) The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4) When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in 

accordance with these specifications. In addition, a price must be submitted for each additional 100’s. The price 

for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will 

not be a factor for determination of award. 

Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as applicable, and return 

page 7.

The jacket number and bid opening date must be specified with the emailed bid submission. Refer to Facsimile 

Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January, 2018. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

For information regarding the solicitation requirements prior to award, email Joy Gooden at jgooden@gpo.gov

For contract administration after award, contact Virginia Beach at (757) 490-7942. 
Jacket 719-201: Breastfeeding Guide Page 2 of 7 

 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

DOING BUSINESS WITH GPO CUSTOMER SERVICES DURING CORONAVIRUS PANDEMIC 

Contractors should continue performance on contracts. Contractors must continue to fully comply with the terms 

and conditions of these contracts. Deliveries, proof approvals, and press sheet inspections for agencies may be 

impacted. It is requested that contractors contact a Government employee at the delivery location to confirm their 

availability to receive prior to shipping. 

Schedules and other adjustments will be made in accordance with GPO Contract Terms. Caution should be used 

to safeguard all products should any delivery delays be imposed by the Government. 

As a reminder, contractors must furnish contract compliance information required in accordance with GPO 

Contract Terms, Contract Clause 12: Notice of Compliance With Schedules. 

Contractors should immediately contact your GPO contract administrator(s) and/or contracting officer(s) to 

identify impacted orders if any delay is anticipated, including temporarily closure of a production facility or the 

planned suspension of any services. 

If you have any questions on a particular contract, please contact the Customer Services contract administrator 

and/or contracting officer for your contract (best method of communicating with them is via email). Office team 

e-mail addresses can be found at https://www.gpo.gov/how-to-work-with-us/agency/services-foragencies/procurement-services-team 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question 

and may be asked to supply samples of similar items. 
Jacket 719-201: Breastfeeding Guide Page 3 of 7 

 

PAYMENT: PLEASE SUBMIT BILLING PACKAGES WITHIN 30 DAYS OF DELIVERY

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. Instruction for using this method can be 

found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid 

MODS: If any additional costs are incurred during the production of this job due to Government action (i.e. 

AAs), contractor is REQUIRED to contact the Printing Specialist for written approval in writing BEFORE 

proceeding. 

SUBCONTRACTING: The predominant production function is printing. Must be printed on a press capable of 

printing four colors (four printing units) plus aqueous coating in a single pass. Bidders who must subcontract this 

operation will be declared non-responsible. 

PRODUCT: Saddle stitch books 

TITLE: Breastfeeding Guide 

QUANTITY: 1,000,016 (one million, sixteen) 

PAGES: 60 pages self-cover (head to head) 

 

TRIM SIZES: 8-1/2 x 11" 

DESCRIPTION: PRINTS in 4 color process. Ensure header and crossovers line up throughout. Flood coat 

outside cover in Aqueous coating. Collate & saddle STITCH in 2 places along the left dimension. Content 

PROOF required. SHRINKWRAP in 25s. BOXES not to exceed 40 pounds. 5,000 books to be delivered within 

two weeks of proof approval. FINAL DELIVERY to 3 locations must be made by September 29, 2020 by 3pm 

local time 

GOVERNMENT TO FURNISH: Dropbox link to InDesign files will be emailed after award. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform an extensive check 

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. 

Any errors, media damage, or data corruption that might interfere with proper file image processing must be 

reported to GPO. 

The contractor shall create any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Upon completion, the contractor must furnish final production native application files with the furnished material. 

The digital deliverables must be an exact representation of the final printed product and shall be returned on the 
Jacket 719-201: Breastfeeding Guide Page 4 of 7 

 

same type of storage media as was originally furnished. The Government will not accept, as digital deliverables, 

PostScript files, or any proprietary file formats other than those supplied, unless specified by the Government. 

PROOFS: EMAIL tracking to James.Helton@psc.hhs.gov and jgooden@gpo.gov 

CALL (301) 594-0553 to confirm receipt of email. PROOFS WILL NOT BE RETURNED TO CONTRACTOR 

Supply proof sign-off sheet, copy of specifications, and reminder agency can only keep proof TWO (2) days. Date 

of receipt is based on last location to receive proofs and is not considered first day. Contractor is responsible for 

costs incurred and arrangements of delivery and pickup of proofs. 

ONE set of digital color content proofs for all pages. Direct to plate must be used to produce the final product 

with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that 

will be used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), 

imaged face and back, trimmed and folded to the finished size of the product. 

The contractor must not print prior to receipt of an "OK to print." 

Deliver one set of Digital Content Proofs to: Ann Abercrombie 

413 Hampton Ct. 

Falls Church VA 22046

PRINTING: PRINTS in 4 color process. Flood coat outside cover in Aqueous coating. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification 

Standards, No. 13, dated September 2019. Prospective bidders should carefully read this publication as the 

applicable standards within become an integral part of this contract. The document with a list of major revisions is 

posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf 

All paper used in each copy must be of a uniform shade and all paper must have the grain parallel to the fold. 

Gloss-Coated Text, Basis weight: 80 lbs. per 500 sheets, 25 X 38", equal to JCP Code A180. 

INK: 4 color process. 

MARGINS: Full bleed 

BINDING: Collate & saddle STITCH in 2 places along the left dimension. 

PACKING: Boxes MUST not exceed 40 pounds. 

Pack suitable quantities in shipping containers with a minimum bursting strength of 275 psi. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split during delivery/mailing process. 

THE CONTRACTOR IS ADVISED TO MAKE CERTAIN THAT THE CONTAINER AND THE 

PALLET REQUIREMENTS ARE EXACTLY AS INDICATED. NO SUBSITITUTIONS WILL BE 

ACCEPTED FOR EITHER OF THESE. 

When multiple pallets are required to package the same product, the containers must be identified as to number of 

containers (e.g., 1 of 3, 2 of 3, and 3 of 3). 
Jacket 719-201: Breastfeeding Guide Page 5 of 7 

 

LABELING AND MARKING (Package and/or Container label): Each package or carton must be labeled. The 

label MUST indicate full title, quantity, Jacket number, and total number of boxes shipped, i.e. 6 of 10. 

 

SCHEDULE: Purchase Order and furnished material will be emailed by September 3, 2020. 

Submit proofs as soon as possible in order to comply with the shipping schedule. Proofs will be withheld two (2) 

workdays from receipt until approval of proofs. Date of receipt is not considered first day. PROOFS WILL NOT 

BE RETURNED. The contractor must not print prior to receipt of an "OK to print." 

5,000 books to be delivered within two weeks of proof approval. 

Final delivery must be made by September 29, 2020 by 3pm local time 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): Order must be divided into 200 equal sublots. A 

random copy must be selected from each sublot. Do not choose copies from the same general area in each sublot. 

The contractor will be required to execute a statement furnished by GPO certifying that copies were selected as 

directed. The random copies constitute a part of the total quantity ordered, and no additional charge will be 

allowed. 

These randomly selected copies must be packed separately and identified by a special government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all 

shipping documents. 

NOTIFICATION OF SHIPMENT: Immediately after the order has shipped, the contractor must email 

tracking# to James.Helton@psc.hhs.gov and jgooden@gpo.gov on same day product ships. Ensure all boxes 

contain title, job#, and box# of total shipment. 

DISTRIBUTION: Shipping costs need to be included in the bid price. 

F.O.B. DESTINATION – CONTRACTOR PAYS THE FREIGHT TO DELIVER. FINAL DELIVERY MUST 

BE MADE BY 3PM LOCAL TIME. Deliver no later than September 29, 2020. 

*** THE DRIVER WILL NEED TO REMAIN UNTIL UNLOADED 

*** Schedule delivery at least 24 hours in advance (M-F) 

Vendor MUST call ahead to ensure someone will be available to receive at each location. 

DELIVERY OF 1,000,000 (one million) TO: U.S. Government Publishing Office 

8660 Cherry Lane Suite# 32 

Laurel, MD 20707 

ATTN: Donna Harding (202) 512-2214 

INSIDE DELIVERY OF 1 book to: U.S. Government Publishing Office - BAC (C&I) 1523-01 

Federal Depository Library Program Mail Stop: FDLP 

44 H St., NW, Loading Dock Item No. 0496-A-02 

Washington, DC 20401 

INSIDE DELIVERY OF 15 books to: Library of Congress - BAC (By-Law) 1525-01 

U.S. Serials and Government Documents Section / U.S. Anglo Division 

101 Independence Avenue, SE, Stop 4276 Marked: Depository File Copies 

Washington, DC 20540-4276 

 
Jacket 719-201: Breastfeeding Guide Page 6 of 7 

 

INSIDE DELIVERY OF proofs and 1 sample to: 

Ann Abercrombie 

413 Hampton Ct. 

Falls Church VA 22046

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

 (a) Printing Attributes -- Level II. 

 (b) Finishing Attributes -- Level II. 

Inspection Levels (fromANSI/ASQC 21.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-10. Process Color Match Average Type Dimension in Publication 

 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

prior to production. 
Jacket 719-201: Breastfeeding Guide Page 7 of 7 

 

Bidders must fill out this page and return it. 

TOTAL BID PRICE $__________________________ ADDITIONAL RATE $______________PER 100 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. 

Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. 

Electronic signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

COMPLETE THIS PAGE AND SUBMIT AS YOUR BID 

 ******************************************************************************************* 

THIS SECTION FOR GPO USE ONLY 

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________ 

 (Initials) (Initials) 

*******************************************************************************************