677-013 Bidders Abstract 

CONTRACTOR CITY,STATE QUOTE DISCOUNT TERMS KD8 Ent., LLC *** Centerville, UT $49,988.00 $49,738.06 0.5%/20 Gallant, Inc Orland, FL $64,032.00 $64,032.00 Net/30 GEPP, LLC. Warwick, RI $69,034.50 $69,034.50 Net/30 On Time Mark. Corp. Southern Shore, NC $76,038.00 $76,038.00 Net/30 World of Promo. Evanston, IL $90,045.00 $90,045.00 Net/30 Handy Bindery Clinton Twp., MI $98,980.00 $97,000.40 2%/20 Creative Vinyl Prod. Elk Grove Village, IL $130,728.65 $129,421.35 1%/20 4imprint, Inc. Oshkosh, WI $133,138.00 $133,138.00 Net/30 ***AWARDED CONTRACTOR 
Oct. 19, 2018 Page 1 of 8

Specifications by WOAIII

Reviewed by RDW

Jacket 677-013

GENERAL TERMS, CONDITIONS AND SPECIFICATIONS

For the Procurement of

Caregiver & IPV Outreach Foldable Tote Bag

As requisitioned from the U.S. Government Publishing Office by the

Department of Veterans Affairs

BIDS WILL BE PUBLICLY OPENED AT 2:00 PM, PREVAILING TIME (PST), Oct. 26, 2018

BID SUBMISSION: Submit bid to: U.S. Government Publishing Office, 4735 E Marginal Way S, #1111, 

Seattle, WA 98134-2397. Facsimile bids in response to this solicitation are permitted. FAX bids may be 

submitted directly to the Seattle Regional Office at (206) 764-6706. The Jacket number, 677-013, and the 

bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO 

Contract Terms, GPO Publication 310.2, Rev. Jan. 2018. Hand delivered bids are to be taken to the U.S. 

Government Publishing Office, 4735 E Marginal Way S, #1111, Seattle, Washington, 98134 between the 

hours of 6:30am and 4:00pm Pacific Time, Monday thru Friday. If further instruction is required, call (206) 

764-3726, Ext 6. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable page 8 of 

this solicitation. Prices must include the cost of all required materials and operations for each item listed in 

accordance with these specifications.

PAYMENT: Submitting invoices for payment via the GPO fax gateway, (if no samples are required, 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instructions for using this method can be found at: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process, refer to the General Information of the Office of Finance web 

page at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Direct questions concerning these specifications to Willie O. Anderson III, wanderson@gpo.gov, or 

(206) 764-3726, Ext 6.

PRODUCT: Foldable Tote Bag.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is hereby 

waived. 

SUBCONTRACTING: The contractor may make contracts for the furnishing of all or any part of 

the supplies or work specified. Accordingly, Contract Clause 6, "Subcontracts," of GPO Contract 

Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)), does not apply to this 

procurement.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 
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Jacket 677-013

310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through 

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)).

---https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/terms.pdf. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms -

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders 

should carefully read this publication as the applicable terms within become an integral part of this contract. 

The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along 

with a list of major revisions.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct a pre-award survey or to require other evidence 

of technical, production, managerial, financial and similar abilities to perform, prior to the award of a 

contract. 

TITLE: Caregiver & IPV Outreach Tote Bag.

QUALITY LEVEL: 3

QUANTITY: 100,050

SIZE: 16” W x 15”H x 18” Long Dual Handles.

SCHEDULE: Furnished material will be available by email on Oct. 29, 2018.

Contact the Seattle GPO for the files.

Deliver 100,050 foldable tote bags to arrive by January 22, 2019.

F.O.B. Destination.

SCOPE: These specifications cover the acquisition of 100,050 foldable tote bags, branding in two 

colors and delivery to 134 addresses throughout the United States.

BRANDING: Screen-print the VA Identity Mark on one side in two ink colors. Contractor is to 

adjust the image size to suitably fit the imprint area. Do not alter the shape by stretching or 

condensing in any way. Do not rotate the mark, or add any effects such as “drop shadows”.

GOVERNMENT TO FURNISH: An Adobe Illustrator file of the VA Identity Mark, a .pdf file of 

a guide with VA Identity Mark requirements, a .pdf containing the complete distribution list are 

available by email. See below for ELECTRONIC PREPRESS REQUIREMENTS. 

GPO Form 905 for shipping container labeling with marking instructions.

CONTRACTOR TO FURNISH: 100,050 final foldable tote bags + 3 Prior-to-Production 

samples as proof. Contractor to provide "Purple" colored totes, made of durable 210D polyester 

with dual handles for easy carrying, and drawstring corner to collapse the bag for simple storage. 

Examples of tote bags can be found at:

http://www.bagmasters.com/promotional/corner-fold-up-tote.

https://www.4imprint.com/product/116193?gclid=EAIaIQobChMI05TOmZTb2gIVzUoNCh3tYwu

pEAQYAyABEgIWFfD_BwE&gfeed=1&mkid=1pla116193&ef_id=VnL@GQAABSIKzCJo:2018

0427191107:s.
Page 3 of 8

Jacket 677-013

https://www.customearthpromos.com/folding-tote-wholesale-bags.html.

If requested by the GPO, bidders are required to provide either a link to a website containing an 

item description for the product they are bidding on or written specifications for the product they 

are bidding on within 2 hours of the written or verbal request from GPO. Bidders unable to comply 

may not be considered for award.

INK: Pantones 2725 & 715. 

SIDES: One side. VA branding must be on the opposite side manufacturer’s branding.

PROOF: Two proofing stages:

 -1- Email a press quality .pdf proof and a virtual .pdf proof to: Nelson.Colon@va.gov; 

Penny.Woods2@va.gov -- The proofs will be used to evaluate image size and position, and color 

breaks. Proof will not be used for a color match.

The email Subject line must include the word PROOF, the GPO Jacket number and the job title.

Call Nelson Colon to confirm receipt of proof, (202) 461-5515

Proof will be held not more than two workdays. 

 -2- Three Prior-to-Production samples as proof. The Priors must be imprinted as specified using 

the form, materials, inks, equipment, and method of production which will be used in producing the 

final product. Sample must be manufactured at the facility in which the contract production 

quantity will be manufactured. Proof will be used to color and overall quality. 

Deliver samples along with a Proof Slip and a return airbill to:

U.S. Dept. of Veterans Affairs

810 Vermont Ave NW, Room 740F

Washington, DC 20420

Attn: Nelson Colon, (202) 461-5515

The package containing the proofs must be boldly marked on the outside as PROOFS, and must 

indicate the GPO Jacket Number 677-013, Requisition Number 19-00104 and the job title. 

Proof will be held not more than two workdays from receipt by the Government to receipt in 

Contractor's plant. Do not print prior to receipt of an 'OK to print'. 

PACKING: Pack uniformly in sturdy shipping containers to protect against shipping damage, 

(min. 275 pounds PSI bursting strength). Packed containers are not to exceed 45 lbs. 

LABELING AND MARKING: (Package and/or Container label): Reproduce shipping container 

label from the furnished repro, fill in appropriate blanks and attach a copy to each shipping 

container.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards 

shall apply to the product ordered under these specifications: 

 Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.
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Jacket 677-013

 Specified Standards-- The specified standards for the attributes requiring them shall be:

ATTRIBUTE SPECIFIED STANDARD

P-7. Type Quality and Uniformity Approved Proofs

P-9. Solid or Screen Tints Color Match Pantone Matching System

DISTRIBUTION: F.O.B. Destination

All expenses incidental to returning material and furnishing sample copies must be borne by the 

contractor.

Deliver various quantities to 134 addresses throughout the United States to arrive at destinations on 

or before January 22, 2019.

NOTE: The MS Excel *.XLS file containing the distribution list is available upon request. 

Contact wanderson@gpo.gov.

475 to Augusta, ME 04330

475 to Providence, RI 02708

525 to Manchester, NH 03104

775 to Brockton, MA 02301

475 to Leeds, MA 01053

775 to West Haven, CT 06516

525 to White River Jct, VT 05009

475 to Bedford, MA 01730

775 to Albany, NY 12208

425 to Wappingers Falls, NY 12590

575 to Bath, NY 14810

775 to Canandiagua, NY 14424

775 to Bronx, NY 10468

775 to Buffalo, NY 14215

1025 to Lyons, NJ 07939

1025 to Orange, NY 07018

775 to Northport, NY 11768

475 to Lebanon, PA 17042

775 to Erie, PA 16504

775 to Altoona, PA 16602

775 to Wilmington, 19805

575 to Pittsburgh, PA 15215

575 to Butler, PA 16001

775 to Coatesville, PA 19320

775 to Wilkes-Barre, PA 18711

775 to Philadelphia, PA 19104

775 to Baltimore, MD 21201

775 to Clarksburg, WV 26301

375 to Beckley, WV 25801

775 to Huntington, WV 25704

775 to Martinsburg, WV 25405

775 to Salisbury, NC 28144
Page 

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Jacket 677-013

775 to Salem, VA 24153

775 to Richmond, VA 23249

775 to Asheville, NC 28805

775 to Hampton VA 23667

775 to Fayetteville, NC 28301

775 to Durham, NC 27705

775 to Atlanta, GA 30033

475 to Augusta, GA 30904

475 to Charleston, SC 29401

775 to Columbia, SC 29209

775 to Dublin, GA 31021

375 to Birmingham, AL 35233

475to Tuskegee, AL 36083

775 to Bay Pines, FL 33744

775 to Gainesville, FL 32608

775 to Miami, FL 33125 575 to West Palm Beach, FL 33410

1275 to San Juan, PR 00921

775 to Tampa, FL 33612

1275 to Orlando, FL 32827

775 to Nashville, TN 37212

525 to Lexington, KY 40511

775 to Memphis, TN 38104

475 to Louisville, KY 40206

775 to Mountain Home, TN 37684

775 to Cincinnati, OH 45220

775 to Battle Creek, MI 49037

775 to Chillicothe, OH 45601

1075 to Cleveland, OH 44106

775 to Dayton, OH 45428

475 to Ann Arbor, MI 48105

775 to Detroit, MI 48201

775 to Indianapolis, IN 46202

775 to Fort Wayne, IN 46805

775 to Saginaw, MI 48602

775 to Columbus, OH 43219

775 to Hines, IL 60141

775 to Madison, WI 53705

775 to Tomah, WI 54660

775 to Milwaukee, WI 53295

775 to Iron Mountain, MI 49801

775 to Danville, IL 61832

775 to North Chicago, IL 60064

775 to Chicago, IL 60612

1075 to Poplar Bluff, MO 63901

775 to Marion, IL 62959

375 to Kansas City, MO 64128

475 to Columbia, MO 65201
Page 

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Jacket 677-013

525 to Wichita, KS 67218

425 to St. Louis, MO 63106

375 to Pineville, LA 71360

775 to Biloxi, MS 39531

775 to Mobile, AL 36604

1775 to Pensacola, FL 32507

675 to Fayetteville, AR 72703

475 to Houston, TX 77030

775 to Jackson, MS 39216

775 to Little Rock, AR 72114

375 to New Orleans, LA 70119

875 to Shreveport, LA 71101

775 to Arlington, TX 76006

775 to Big Spring, TX 79720

775 to Dallas, TX 75216

775 to San Antonio, TX 78229

775 to Temple, TX 76504

775 to Harlingen, TX 78550

775 to El Paso, TX 79930

775 to Fort Harrison, MT 59636

775 to Cheyenne, WY 82001

775 to Grand Junction, CO 81501

775 to Salt Lake City, UT 84148

775 to Sheridan, WY 82801

775 to Muskogee, OK 74401

775 to Oklahoma City, OK 73104

575 to Boise, ID 83702

775 to Spokane, WA 99205

775 to Portland, OR 97239

775 to Walla Walla, WA 99362

525 to Tacoma, WA 98493

475 to White City, OR 97503

475 to Anchorage, AK 99504

475 to Roseburg, OR 97471

775 to San Francisco, CA 94121

575 to Fresno, CA 93703

325 to Menlo Park, CA 94025

1775 to McClellan, CA 95652

775 to Albuquerque, NM 87108

1025 to Long Beach, CA 90822

1275 to Loma Linda, CA 92357

1275 Phoenix, AZ 85012

775 to Prescott, AZ 86313

1275 to San Diego, CA 92161

775 to Tucson, AZ 85723

1025 to Los Angeles, CA 90073

775 to Sioux Falls, SD 57105

775 to Fort Meade, SD 57741
Page 7 of 8

Jacket 677-013

775 to Minneapolis, MN 55417

775 to Fargo, ND 58102

475 to St. Cloud, MN 56303

775 to Iowa City, IA 52246

775 to Des Moines, IA 50310

1275 to Washington, DC 20420

Notify Nelson Colon of the day that the foldable tote bags will deliver: Nelson.Colon@VA.GOV

cc: InfoSeattle@gpo.gov.

The email subject line message is to be "Delivery Notice for Jacket 677-013". The notice must 

provide all applicable tracking numbers and shipping method. Contractor must be able to provide 

copies of all delivery, mailing, and shipping receipts upon agency request.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered 

in accordance with these specifications. In addition, a price must be submitted for each additional 

100 tote bags. The price for additional quantities must be based on a continuing run, exclusive of 

all basic or preliminary charges and will not be a factor for determination of award.

Facsimile bids are permitted.

(A) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or 

withdrawal of a bid that is transmitted to and received by the Government via electronic equipment that 

communicates and reproduces both printed and handwritten material.

(B) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive 

at the place and by the time specified in the solicitation

(C) Facsimile bids that fail to furnish required representations or information or that reject any of the 

terms, conditions, and provisions of the solicitation will be excluded from consideration.

(D) Facsimile bids must contain the required signatures.

(E) The government reserves the right to make award solely on the facsimile bid. However, bidders 

agree to promptly submit the complete original signed bid.

(F) Submit facsimile bid to FAX NUMBER 206-764-6706, one bid per facsimile.

(G) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any 

failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, the 

following:

(1) Receipt of garbled or incomplete bid.

(2) Availability or condition of the receiving facsimile equipment.

(3) Incompatibility between the sending and receiving equipment

(4) Delay in transmission or receipt of bid.

(5) Failure of the bidder to properly identify the bid.

(6) Illegibility of bid.

(7) Security of bid data.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic preflight 

check of the furnished media and publishing files to assure correct output of the required reproduction image. 

If any errors, media damage, or data corruption that might interfere with proper file image processing are 
Page 8 of 8

Jacket 677-013

discovered during inspection by the contractor, work must be discontinued and further instructions should 

immediately be requested from your contract administrator.

---This preflight must identify any problem areas with digital file submission and must include but not be 

limited to missing or damaged fonts, damaged disks, missing bleeds, improper trim size and improper color 

definition. The Contractor is also responsible for creating or altering any necessary trapping, setting proper 

screen angles and frequency (unless indicated otherwise by the Government), and defining proper file output 

selection for the imaging device being used. All furnished files must be imaged as necessary to meet the 

assigned Quality Assurance Through Attributes Program (QATAP) level.

BIDS:

Bid Price: $ _______________ 

Add'l Rate: $ ______________

* * * * * * * * * * * * * * *

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ___________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), 

in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one copy 

of page 8 of 8 of this solicitation.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

_____________________________________________________________________________________

(Street Address)

_____________________________________________________________________________________

(City – State – Zip Code)

By __________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

_____________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)