TITLE: DoD FLIP Books and Publications

TERM: Date of Award thru December 31, 2015

DLA Document Services/DLA Aviation

Program 483-S

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

A. Trim Sizes 4-3/4 x 8-1/4", 5-1/8 x 8-1/4", and 5-5/16 x 8-1/4":

1. Side-Stitched: Printing in one ink color, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 102 32.00 3,264.00 3.00 306.00(2) Running Per 1,000 Copies------------------------------------------------- 1022 8.51 8,697.22 0.33 337.26

2. Saddle-Stitched:

(a) Printing text in one ink color, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 3404 5.64 19,198.56 3.00 10,212.00(2) Running Per 1,000 Copies------------------------------------------------- 40922 1.82 74,478.04 0.33 13,504.26

(b) Printing text in four-color process, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 228 8.38 1,910.64 5.00 1,140.00(2) Running Per 1,000 Copies------------------------------------------------- 2728 3.15 8,593.20 0.59 1,609.52

(c) Printing cover in one ink color, including binding . . .

per complete cover -

(1) Makeready and/or Setup--------------------------------------------------- 56 251.00 14,056.00 343.44 19,232.64(2) Running Per 1,000 Copies------------------------------------------------- 682 23.17 15,801.94 21.39 14,587.98

3. Perfect-Bound:

(a) Printing text in one ink color, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 94096 6.39 601,273.44 2.25 211,716.00(2) Running Per 1,000 Copies------------------------------------------------- 1131264 1.87 2,115,463.68 1.43 1,617,707.52

(b) Printing text in four-color process, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 856 8.38 7,173.28 5.00 4,280.00(2) Running Per 1,000 Copies------------------------------------------------- 10232 3.15 32,230.80 0.59 6,036.88

(c) Printing cover in one ink color, including binding . . .

per complete cover -

(1) Makeready and/or Setup--------------------------------------------------- 214 251.00 53,714.00 715.51 153,119.14(2) Running Per 1,000 Copies------------------------------------------------- 2558 23.17 59,268.86 21.39 54,715.62

4. Each Additional Color: Printing text and/or cover in a color

in addition to the first single ink color press run charged for under line items I.A.1., 2.(a), (c), or 3.(a), (c) . . .per color/per page -

(1) Makeready and/or Setup--------------------------------------------------- 57269 1.23 70,440.87 0.00 0.00(2) Running Per 1,000 Copies------------------------------------------------- 683919 0.43 294,085.17 0.00 0.00

B. Trim Size 8 x 10-7/8":

1. Side-Stitched: Printing in one ink color, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 12 5.94 71.28 3.00 36.00(2) Running Per 1,000 Copies------------------------------------------------- 114 1.94 221.16 0.33 37.62

2. Saddle-Stitched:

(a) Printing text in one ink color, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 376 5.64 2,120.64 3.00 1,128.00(2) Running Per 1,000 Copies------------------------------------------------- 4548 2.37 10,778.76 0.33 1,500.84

(b) Printing text in four-color process, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 24 5.64 135.36 5.00 120.00(2) Running Per 1,000 Copies------------------------------------------------- 304 2.98 905.92 0.59 179.36

(c) Printing cover in one ink color, including binding . . .

per complete cover -

(1) Makeready and/or Setup--------------------------------------------------- 6 251.00 1,506.00 744.69 4,468.14(2) Running Per 1,000 Copies------------------------------------------------- 76 41.34 3,141.84 42.72 3,246.72

NPC, INC.

Claysburg, PA

RR DONNELLEY

Owensville, MO

P R O G R A M 4 8 3 - S

NEW

TERM

CONTRACT

Page 1 of 2
3. Perfect-Bound:

(a) Printing text in one ink color, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 10456 6.39 66,813.84 3.36 35,132.16(2) Running Per 1,000 Copies------------------------------------------------- 125694 2.07 260,186.58 0.59 74,159.46

(b) Printing text in four-color process, including binding . . .

per page -

(1) Makeready and/or Setup--------------------------------------------------- 96 5.64 541.44 5.00 480.00(2) Running Per 1,000 Copies------------------------------------------------- 1136 4.19 4,759.84 0.59 670.24

(c) Printing cover in one ink color, including binding . . .

per complete cover . . .

(1) Makeready and/or Setup--------------------------------------------------- 24 251.00 6,024.00 744.69 17,872.56(2) Running Per 1,000 Copies------------------------------------------------- 284 41.34 11,740.56 42.72 12,132.48

4. Each Additional Color: Printing text and/or cover in a color

in addition to the first single ink color press run charged for under line items I.B.1., 2.(a), (c), or 3.(a), (c) . . .per color/per page -

(1) Makeready and/or Setup--------------------------------------------------- 6363 1.23 7,826.49 0.00 0.00(2) Running Per 1,000 Copies------------------------------------------------- 75991 0.20 15,198.20 0.00 0.00

II. PAPER: (Per 1,000 Leaves)

(a) White Flexural Offset Book (27-lb.) . . .

(1) 4-3/4 x 8-1/4", 5-1/8 x 8-1/4", 5-5/16 x 8-1/4" ------------------------- 148271 3.10 459,640.10 1.66 246,129.86

(2) 8 x 10-7/8" --------------------------------------------------------------------- 16474 5.60 92,254.40 9.15 150,737.10

(b) Light-Weight Offset Book (30-lb.) . . .

(1) 4-3/4 x 8-1/4", 5-1/8 x 8-1/4", 5-5/16 x 8-1/4" ------------------------- 444813 3.92 1,743,666.96 2.53 1,125,376.89

(2) 8 x 10-7/8" --------------------------------------------------------------------- 49424 5.70 281,716.80 2.10 103,790.40

(c) White Vellum-finish Cover (50-lb.) . . .

(1) 4-3/4 x 8-1/4", 5-1/8 x 8-1/4", 5-5/16 x 8-1/4" ------------------------- 4536 11.14 50,531.04 12.29 55,747.44

(2) 8 x 10-7/8" --------------------------------------------------------------------- 504 22.10 11,138.40 25.18 12,690.72

(d) Colored Vellum-finish Cover (50-lb.) . . .

(1) 4-3/4 x 8-1/4", 5-1/8 x 8-1/4", 5-5/16 x 8-1/4" ------------------------- 1944 23.33 45,353.52 12.29 23,891.76

(2) 8 x 10-7/8" --------------------------------------------------------------------- 216 46.28 9,996.48 25.18 5,438.88

III. ADDITIONAL OPERATIONS:

Drilling . . .per 1,000 leaves------------------------------------------------ 68058 0.30 20,417.40 0.005 340.29

IV. PACKING AND DISTRIBUTION:

1. Shelf Stock Shipments -

(a) Packing and sealing shipping containers . . .

per container------------------------------------------------------------------- 8200 3.30 27,060.00 2.57 21,074.00

(b) Palletizing . . .per pallet----------------------------------------------------- 185 10.00 1,850.00 9.01 1,666.85

2. Mailed and Small Package Carrier Shipments -

(a) Single or multiple copies in kraft envelopes

(up to 200 leaves) . . .per envelope-------------------------------------- 3500 1.28 4,480.00 1.12 3,920.00

(b) Quantities over 200 leaves, up to 12 pounds, 

in cushioned shipping bags or wrapped in shipping bundles(maximum gross weight 14 pounds) . . .per bag or bundle------------------------------------------------------------- 10700 4.55 48,685.00 8.00 85,600.00

(c) Quantitites over 12 pounds, up to 36 pounds,

packed in shipping containers (maximum gross weight 40 pounds) . . .per container-------------- 63800 5.10 325,380.00 8.75 558,250.00

V. DISTRIBUTION HELP DESK:

(a) Toll-Free Service Center Line . . .per call------------------------------ 633 38.30 24,243.90 0.00 0.00(b) Service Center Operating/Maintenance Fee . . . 

per print order----------------------------------------------------------------- 13 5,000.00 65,000.00 0.00 0.00

CONTRACTOR TOTALS 6,983,035.61 4,654,322.59

DISCOUNTS 0.25% 17,457.59 0.00% 0.00

DISCOUNTED TOTALS 6,965,578.02 4,654,322.59

( A W A R D E D )

CONTRACT

NEW

TERM

Page 2 of 2
Program 483-S (R-1) Page 1 of 27 

Specifications by MRN 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

DoD FLIP Books and Publications 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

DLA Document Services/ 

DLA Aviation 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending December 

31, 2015, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

NOTE: The period from Date of Award to February 1, 2015, shall be used by the contractor to establish 

necessary operations, perform necessary administrative actions, complete and supply required contract 

documentation during this period, and/or perform any other functions in preparation of the contract 

commencement date, to include the set-up of necessary FTP connections and completion of mandatory 

computer-based DoD Information Assurance training. The contractor shall plan and implement the actions 

necessary for a smooth startup of full contract operations. The February 5, 2015, March 5, 2015, and possibly 

April 2, 2015 Effective Date cycles will be considered “Test Cycles,” during which the contractor’s ability to 

effectively print and deliver DoD FLIP books will be evaluated by the Government. Upon successful 

completion and evaluation of two consecutive Test Cycles, the contractor will commence full-time operations 

with the June 25, 2015 Effective Date product cycle. Printing for the “test” order(s) will begin in mid-January 

2015 for delivery in early February 2015; in mid-February 2015 for delivery in early March 2015; and, possibly 

again in mid-March 2015 for delivery in early April 2015. If successful, production of the first “live” cycle will 

begin on or about June 8, 2015. There is anticipated to be a lull in work from mid-March through early June. 

These dates are unique to the beginning of the contract only. Option years, if exercised, will adhere to the full 

schedule. Failure to complete testing properly (as specified herein) may result in default of contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on January 26, 2015. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-831, Stop: PPSB, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Follow the instructions in the 

Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526. 

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

BIDDERS, PLEASE NOTE: THESE SPECIFICATIONS HAVE BEEN EXTENSIVELY REVISED; 

THEREFORE, ALL BIDDERS ARE CAUTIONED TO FAMILIARIZE THEMSELVES WITH ALL 

PROVISIONS OF THE SPECIFICATIONS BEFORE BIDDING. 

For information of a technical nature, call Linda Giacomo at (202) 512-0307. (No collect calls.) 
DLA/NGA FLIP Books and Publications Page 2 of 27 

483-S (R-1) (12/15) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

NOTE: In addition to the GPO QATAP, Attachment 3, “NGA Contractor Quality Control Program for Printing 

and Finishing of DoD Flight Information Publications Books and Charts” shall also apply. In the event of a 

conflict between the GPO QATAP and Attachment 3, the document with the tighter tolerances shall be considered 

the superseding requirement. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also cancels and 

supersedes any other disputes language currently included in existing contractual actions. 

PRIORITIES, ALLOCATIONS, AND ALLOTMENTS: This contract and any delivery order thereunder is rated 

and certified for national defense use (Priority Rating DO-C-9). The contractor shall follow the provisions of DMS 

Reg. 1 or DPS Reg. 1 and all other applicable regulations and orders of the Bureau of Domestic Commerce in 

obtaining controlled materials and other products and materials needed to fill this contract. 

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract this 

operation will be declared non-responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III. 

(b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Average type dimension in publication/ 

 Electronic media 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

P.10 Process Color Match Electronic media 
DLA/NGA FLIP Books and Publications Page 3 of 27 

483-S (R-1) (12/15) 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to December 31, 2015, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending September 30, 2014, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in Producer 

Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913 for All Paper will apply to all paper required under this contract. 

2. The applicable index figures for the month of December 2014, will establish the base index. 

3. There shall be no price adjustment for the first three (3) production months of the contract. 

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the 

month being considered for adjustment. 

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with 
DLA/NGA FLIP Books and Publications Page 4 of 27 

483-S (R-1) (12/15) 

the following formula: 

X – base index x 100 = ____% 

base index 

where X = the index for that month which is two months prior to the month being considered for adjustment. 

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%. 

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item II. “PAPER” in the 

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted. 

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause. 

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to 

the contractor, but shall be computed as provided above. 

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause. 

SECURITY OF DATA: The contractor shall not release or sell to any person any technical or other data received 

from the Government under this contract; nor shall the contractor use the data for any purpose other than that for 

which it was provided to the contractor under the terms of the contract. 

DATA RIGHTS: All data and materials furnished and/or produced in the performance of this contract shall be the 

sole property of the Government. The contractor agrees not to assert rights or to establish any claim to such 

data/materials in whole or in part in any manner or form, or to authorize others to do so, without prior written consent 

of the Contracting Officer. 

NOTE: All furnished data is designated as “UNCLASSIFIED.” 

WARNING: The prime contractor and subcontractor(s) must be U.S. owned and operated companies. All 

contractor/subcontractor employees performing on this contract are required to be U.S. citizens. Items are not 

classified and do not have any distribution limitations, however, the contractor/subcontractor is prohibited from 

producing or distributing the products produced under this contract outside of the official orders (i.e., cannot produce 

for their own use, sale, or other uses, including marketing, promotion, or other uses). 

The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government which 

are not consumed in the preparation of the work, or which are generated as a result of this contract. Proper 

precautions shall be taken to ensure that all Government supplied materials are protected from damage. The 

Government furnished materials shall be returned in the same condition as originally furnished. 

Proper control and handling must be maintained at all times to prevent any information, data, or materials required to 

produce the products ordered under these specifications from falling into unauthorized hands. 

All erroneous copies produced by the contractor are to be destroyed by means of abrasive destruction, burning, 

shredding, or other method that guarantees complete protection against access. (NOTE: Any extra copies shall be 

kept on hand for any shipping discrepancies or additional shelf stock until the end of the product’s Effective Date 

cycle.) 
DLA/NGA FLIP Books and Publications Page 5 of 27 

483-S (R-1) (12/15) 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. Examples of the areas that may be investigated are listed below – 

 Technical equipment/capability 

 Quality assurance 

 Electronic Data Interface/capability 

 Financial capability and Accounting systems 

 Other, as appropriate 

Quality Assurance: The contractor is cautioned that the accuracy of the information in these products is of 

paramount importance. Errors such as missing or wrong pages could jeopardize not only the safety of aircraft, 

but could be the primary factor in loss of life or property, and could also jeopardize the nation’s military 

readiness and safety. To achieve maximum accuracy in these products, the contractor’s quality assurance 

program must be organized toward the objective of reaching a goal of zero defects in each and every product. 

Quality Control Program: In conjunction with the Preaward Survey, the contractor must submit a Quality Control 

Program. The contractor’s Quality Control Program shall describe in detail the inspections and tests necessary to 

ensure adequate quality throughout all areas of contract performance. 

The contractor may adopt the provided “NGA Contractor Quality Control Program for Printing and Finishing of DoD 

Flight Information Publications Books and Charts” (Attachment 3) and “NGA Contractor Quality Program for 

Distribution of DoD Flight Information Publications Books and Charts” (Attachment 4), or may develop programs at 

the contractor’s own expense. 

If the contractor develops one or more of their own quality programs, it shall be equal to or better than the programs 

outlined in the attachments, and the contractor shall submit a written copy of the programs to the Contracting Officer 

and the Program Manager for evaluation. At a minimum, the Quality Control Plan shall include examples of the 

documentation and a detailed description of the random samples that document all of the contractor’s activities. 

Furthermore, the plan shall include the names of all Quality Assurance officials and describe their duties. For critical 

phases that directly affect aeronautical safety of navigation, the contractor must perform 100% inspection vice 

random sampling. The phases that require 100% inspection are marked with an asterisk (*). 

 IMPORTANT QUALITY 

 PRODUCTION PHASE CHARACTERISTICS

 Raw materials ................................ Equal to or exceeds specifications 

 Layout/Stripping ............................ Pagination 

 *Platemaking ................................. Resolution, completeness, image size 

 Printing .......................................... Litho quality, legible 

 *Signature Collation ...................... Correct sequence; no missing, duplicate, or inverted signatures 

 Trimming ....................................... Size and appearance 

 Binding .......................................... Staple/glue placement and bind adequacy 

 Drilling .......................................... Position and alignment 

 *Order Filling ................................ Correct products and quantity; correct packing slip included in 

package 

 *Packaging .................................... Material, label positioning and sealing 

 *Distribution .................................. Packages released to proper shipper by the distribution 

deadline 

The Quality Control Program will include a list of all subcontractors involved, along with their specific functions. 
DLA/NGA FLIP Books and Publications Page 6 of 27 

483-S (R-1) (12/15) 

The Government will periodically verify that the contractor is complying with the approved Quality Control Program 

through on-site examinations of the contractor’s assurance records and the contractor’s file of quality assurance 

random samples. 

The contractor’s quality control program shall be revised whenever the system’s procedures do not accomplish their 

objective. These revisions shall be submitted in writing for approval. 

The key personnel assigned as Operations Quality Control (OQC) on the production line shall have a minimum of one 

(1) year of experience performing the job they are inspecting. 

The key personnel assigned as the Independent Quality Control (IQC) station inspector(s) on production lines shall 

have a minimum of two (2) years of experience, with one (1) year being in production and one (1) year as a quality 

control inspector. 

Supervisory quality control key personnel shall have a minimum of two (2) years of experience in the area where they 

are performing inspections. 

The Government reserves the right to enter the contractor’s premises without notice for the purpose of testing products 

using the contractor’s test equipment. The contractor shall perform these tests routinely, based on the quality 

attachments or the contractor’s approved quality program. 

The contractor shall submit in writing to the Contracting Officer the details of its Quality Control Program. The 

proposed Quality Control Program must be submitted within five (5) workdays after Government request. The 

workday after notification to submit will be the first workday of the schedule. 

THESE PROPOSED QUALITY CONTROL PROGRAM IS SUBJECT TO REVIEW AND APPROVAL BY 

THE GOVERNMENT AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. 

GOVERNMENT SURVEILLANCE: The Government reserves the right to conduct quality assurance surveillance 

to assure the effectiveness of the contractor’s quality system. This may include inspection of the printing services by 

the Government authorized representative at such times as the Government considers necessary. This may involve inprocess inspections at the contractor’s facility to inspect proofs and advance copies. One or more Government 

Inspector(s) may be assigned to the contractor’s facility during the period of performance. The contractor shall 

comply with all Quality Assurance requirements specified herein. 

The Government may conduct quality assurance surveillance to assure the effectiveness of the contractor’s control of 

quality. The Government may conduct on-site inspection visits at the contractor’s plant during the printing, binding, 

and distribution phases. These visits may extend throughout the duration of the contract. Nothing contained in this 

paragraph, or in subsequent paragraphs shall be construed to limit any inspection rights of the Government specified 

under this contract. 

The Government also reserves the right to conduct random unannounced visits at the contractor’s site(s) for the 

purpose of production surveillance. At no time, however, does the Government inspection replace the contractor’s 

inspection requirements at the contractor’s installation(s). 

The contractor shall provide necessary workspace and assistance at the site of contract performance for the 

Government Representative(s) who is designated by the Government to inspect and evaluate the contractor’s work 

performance and products. All inspections and evaluations shall be performed in such a manner as will not unduly 

delay the work. 

Customer comments/complaints will provide the Government with a final form of contract surveillance. The 

Government will also verify and log customer comments/complaints. The Government will maintain a discrepancy log 

and provide a copy of this log to the Program Manager. 
DLA/NGA FLIP Books and Publications Page 7 of 27 

483-S (R-1) (12/15) 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

at the U.S. GPO (Washington, DC) or DLA (Alexandria, VA), immediately after award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through December 31, 2015, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued”, for purposes of the contract, when it is emailed, or otherwise furnished, to the contractor in conformance 

with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: At the time of delivery, the contractor must submit an itemized receipt to an authorized representative 

of the ordering agency (as specified on the print order) for verification. 

 

Contractor must submit this signed, verified receipt with his billing invoice to: U.S. Government Publishing Office, 

Comptroller, Stop: FMCE, Financial Management Service, Washington, DC 2040l. (NOTE: GPO offers a Contractor 

Fax Billing System. Please visit the GPO website for more information.) 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

 
DLA/NGA FLIP Books and Publications Page 8 of 27 

483-S (R-1) (12/15) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of books and publications requiring such operations as electronic 

prepress, printing in multiple inks (including four-color process), binding, drilling, packing, and distribution. 

Additionally, the contractor will be required to provide/implement, staff, and manage a Distribution Help Desk, as 

specified herein. 

TITLE: DoD FLIP Books and Publications. 

BACKGROUND: DoD and non-DoD customers require hard copy DoD Flight Information Publications (FLIP) 

products for worldwide aeronautical safety of navigation. Products include FLIP books and publications. The 

majority of the products are time sensitive in accordance with the international Aeronautical Information Regulation 

and Control (AIRAC) cycle and critical to flying safety. 

Therefore, the timely printing and distribution of DoD FLIP books and publications are critical to the safety of DoD 

air operations and the Nation’s defense readiness. The contractor’s failure to adhere strictly to product specifications 

and to meet rigid schedules could not only jeopardize the safety of aircraft, but could be the primary factor in loss of 

life, loss of Government equipment, and mission failure. 

The required services encompass the receipt of digital files, printing, finishing (binding), quality assurance, sorting, 

packing, and distribution of DoD FLIP books and publications, including unscheduled products such as Urgent 

Change Notices (UCN), replacement books/special shipments, and crisis support items. Distribution shall occur from 

the contractor’s location or that of a specified subcontractor. Additional required services encompass the provisioning 

and implementation of a FLIP Distribution Help Desk. It is critical to the safety of aircraft that the contractor 

strictly adheres to the schedule, as specified in this contract (see “SCHEDULE” and Attachment 5 (“DoD FLIP 

Books Printing and Distribution Schedule”). 

NOTE: All specific details of the following requirements can be found in the “National Geospatial-Intelligence 

Agency General and Technical Provisions for Printing and Finishing of DoD Flight Information Publications 

Books and Charts” (Attachment 1) and in the “National Geospatial-Intelligence Agency General and Technical 

Provisions for Distribution of DoD Flight Information Publications Books and Charts (Attachment 2)” 

Contractors shall review all Attachments referenced herein thoroughly. 

TRIM SIZES: 4-3/4 x 8-1/4”; 5-1/8 x 8-1/4”; 5-5/16 x 8-1/4”; 8 x 10-7/8”. 

FREQUENCY OF ORDERS/QUANTITY/NUMBER OF PAGES: Precise quantities for any product cannot be 

accurately predicted prior to the issuance of the print order. The Government does not guarantee any minimum or 

maximum quantities for any individual product or print cycle under this contract. 

A print order will be issued to the contractor for work to be performed prior to the printing cycle. The print order will 

identify the required products, quantities, and delivery. (NOTE: Details of the projected print order and print files 

delivery can be found in the DoD FLIP Books Printing and Distribution Schedule (Attachment 5).) 

The required services are based upon 13 printing/distribution cycles annually. The AIRAC cycle updates specific 

products every 28 calendar days. Because most products are updated every 56 calendar days, each alternating 28-day 

cycle may be considered either a “Heavy” or a “Light” cycle. 

For planning purposes, the total number of Heavy and Light Cycles for the entire term of this contract (including 

extension periods and test cycles) with estimated average quantity ranges for each type of cycle is as follows: 

Each Light 28-day cycle: 

(1) Approximately 12 to 15 total Titles 

(2) Approximately 112,000 to 185,000 total Books 

(3) Approximately 31,000,000 to 47,000,000 total Pages 
DLA/NGA FLIP Books and Publications Page 9 of 27 

483-S (R-1) (12/15) 

Each Heavy 28-day cycle: 

(1) Approximately 36 to 38 total Titles 

(2) Approximately 440,000 to 476,000 total Books 

(3) Approximately 150,000,000 to 198,000,000 total Pages 

NOTE: If necessary, and at the discretion of the Government, a FLIP book/publication could be subdivided into two 

or more separate volumes. In the event of such a decision, the Government will notify the contractor three 28-day 

cycles in advance of the change. Books can be ordered and distributed in sets or selectively. Each address on a 

distribution list may receive a different quantity and/or combination of products. 

UNSCHEDULED ITEMS: Unscheduled items may be ordered outside of the normal 28-day cycle. Urgent Change 

Notices, replacement books/special shipments, and Crisis Support items shall be produced as required. NGA will 

provide the appropriate digital files for unscheduled items, DLA will provide the quantities and delivery addresses, 

and the Program Manager will coordinate a printing and delivery schedule with the contractor for each unscheduled 

print order. 

GOVERNMENT TO FURNISH: The Government will assume full responsibility for the content of the products 

and the condition of the furnished material at the time it is transferred to the contractor. 

 Digital files (files that contain all relevant information) in PDF, PostScript, or Encapsulated PostScript format 

will be furnished via the contractor’s FTP site. NOTE: Immediately following award, the contractor will 

provide the Government with their FTP site and password. 

 Government FTP site and password for accessing printing quantities and distribution data supplied by DLA. 

 A customer database identifying distribution requirements will be provided for each FLIP product Effective 

Date (cycle) via FTP, or similar electronic method, and will identify distribution requirements and shipping 

addresses. The contractor shall check the database upon receipt and notify the Government immediately of 

any apparent discrepancy in the database. There will be occasions when the contractor shall be required to 

merge databases for distribution requirements and shipping addresses into one file (e.g., out of cycle products, 

replacement products, system failures, and/or missing data). 

NOTE: The contractor shall maintain, at all times, the capabilities to open and display PDF, PostScript, or 

Encapsulated PostScript digital files. However, new output digital formats may be furnished. In the event of 

new output digital formats, the Government will notify the contractor no less than 90 calendar days in 

advance of the effective date of the products to be produced with the new format. Additionally, changes, 

upgrades, or enhancements to the digital maintenance software that produce the output digital files are 

required and anticipated. When this occurs, technical exchange and implementation meetings will be 

scheduled and contractor participation is required. 

 A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on the finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

Immediately following award, the contractor shall identify contractor employees requiring access to the DLA FTP 

site. Contractor personnel requiring access to the DLA FTP site shall complete an online, web-based training module. 

 The contractor shall forward the signed training certificate and a completed DD Form 2875 for each contractor 

employee requiring access to the DLA FTP site to DLA, as instructed. The contractor shall maintain at least two (2), 

but no more than four (4), trained/certified individuals for accessing the DLA FTP site. Access to the DLA FTP site is 

limited to the files required to fulfill the requirements directly associated with this contract. 
DLA/NGA FLIP Books and Publications Page 10 of 27 

483-S (R-1) (12/15) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the agency 

contact specified on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

The contractor shall control and be responsible for the registration of all graphics in the products. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy. 

STOCK/PAPER: 

The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding 

JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

NOTE: It is the responsibility of the contractor to stock the required paper 56 calendar days prior to the scheduled 

distribution date for each issue of FLIP products. In the event the contractor is unable to procure a supply of paper 56 

calendar days prior to the scheduled distribution date, the contractor shall immediately notify, in writing, the Program 

Manager and the Contracting Officer. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or attached 

color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on paper the color, 

of which, in their opinion, materially differs from that of the JCP standard or color sample(s). 

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the spine. 

The paper to be used will be indicated on each print order. 

Text – 

White Flexural Offset Book, basis weight: 27 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A72. 

White Light-weight Offset Book (Bible Paper), basis weight: 30 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A75. 

NOTE: The following exceptions are acceptable: 

Stock: Blend of bleached chemical and mechanical fiber (groundwood pulp 30 to 45%). 

Note: Postconsumer fiber in any percentage is encouraged (up to 30%), provided that the requirements of this 

Standard are met. 

Opacity: Average not less than (percent) ................................ 89% (Target) 

Thickness: 0.00226 mm; Average (mils) ................................ 2.3 

A tolerance of plus or minus 5% shall be allowed. 

Smoothness: Average each side 

(Sheffield units) ...................................................................... 100 to 50 

Brightness: Minimum ............................................................. 80% 

Cover – White and Colored Vellum-Finish Cover, basis weight: 50 lbs. per 500 sheets, 20 x 26”, equal to JCP Code 

L20. 
DLA/NGA FLIP Books and Publications Page 11 of 27 

483-S (R-1) (12/15) 

PRINTING: Match Pantone number as specified on the print order. 

Text – Print text pages head-to-head/back-to-back; face-to-back/head-to-head; head-to-head; or, back-to-back/head-tofoot in up to four ink colors, including four-color process. Printing consists of text matter, line illustrations (including 

maps/charts), agency seal, bar codes, and background screens. Text pages may contain bleed tabs on one side.

Cover – Print covers head-to-bound edge; foot-to-bound edge; or, back-to-back/head-to-head in a single ink color or 

two ink colors. Printing consists of text matter, line illustrations (including maps/charts), agency seal, bar codes, and 

background screens. Covers may contain bleed tabs on one side.

MARGINS: Margins will be as indicated on the print order or electronic files. 

BINDING: 

When specified – 

Side-wire stitch with one stitch in upper left corner (ULC) and trim four sides. 

Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page signatures after 

trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be allowed. 

Perfect-bind text and wraparound cover; trim three sides. 

NOTE: Products bind on the top or left edge of product, as specified. 

DRILLING: When required for certain FLIP products, contractor must drill the cover and text pages of the FLIP 

book with three (3) round holes, 5/16” in diameter, spaced 4-1/4” center to center. Holes shall be located 3/8” from 

the left edge of the product. 

PACKING: 

NOTE: For additional details for packing, refer to Attachment 2. 

APO/FPO Bulk Shipments: 

Each APO and FPO addressed label shall be packaged individually and then consolidated according to APO/FPO 

destination, as described under “LABELING AND MARKING.” 

Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

Consolidated groupings shall be either palletized or placed into containers if the volume does not warrant palletization. 

Mailed Shipments: 

Insert single or multiple copies (up to 200 leaves) into kraft envelopes. 

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags. 

Quantities over 12 pounds, up to 36 pounds, must be packed in shipping containers. 

NOTE: The contractor shall fill orders so as to minimize the number of packages shipped to a customer and not 

exceed the maximum package weights established in the contract, as well as being consistent with other packaging 

specifications. 

The contractor shall use packing and filler of sufficient strength so as to ensure that the consignee’s order arrives intact 

and undamaged. In addition, plastic strapping shall be used on all containers, where appropriate. 
DLA/NGA FLIP Books and Publications Page 12 of 27 

483-S (R-1) (12/15) 

Reinforced tape shall be used to seal flaps. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery/shipping process. 

Order Packing Slips: 

The contractor shall format and print packing slips for each order. The Government will specify the format for the 

order packing slips. The contractor shall insert a packing slip in the first package of each order. 

Special Packing Requirements for Test Cycles:

During the two initial testing cycles, the contractor shall print and include a paper insert into each package. The 

format/wording for the insert will be provided by the Government. 

LABELING AND MARKING: 

NOTE: For additional details for labeling and marking, refer to Attachment 2. 

The contractor shall be required to neatly label and mark packages and shipments and create and affix labels, stickers, 

or forms, for all packages and shipments. Labels shall be taped with clean tape that covers the entire label. Pressure 

sensitive, self-adhering labels shall be utilized where available. 

Shipping labels shall be firmly affixed to the widest surface of all packages. No part of the shipping label shall be 

placed over a seam or on top of sealing tape and no part may obstruct or be obstructed by other labels, stickers, 

markings, or banding. 

When there are multiple packages in an order, the packing slip shall be placed in the first package and it shall have the 

words “Packing Slip Enclosed” on either the label or stamped on the label-side of the package. 

Shipments shall be limited to one package per address label. In shipments that contain more than one package, each 

container shall be marked “1 of ___, 2 of ___, etc.,” to indicate the total number of containers in the shipment. 

The contractor shall format and print shipping labels for all customer orders. The contractor may use his own format 

for the shipping labels, but the format must be approved by the Government. NOTE: The contractor’s label format 

shall be submitted to the Government for approval prior to performance of the contract. 

The Government will specify print formats for all contractor-printed materials other than shipping labels from carriers. 

The contractor shall be responsible for obtaining carrier approval for the use of shipping labels and bar codes. 

USPS stickers (i.e., Priority Mail, Par Avion, etc.) shall be applied to all USPS shipments. Stickers shall be placed 

directly above and to the center of the shipping label to designate USPS delivery service and to ensure proper handling 

by the USPS. In lieu of the stickers, priority packages shall be identified by incorporating the word “Priority” on the 

label or on the package. 

Due to the criticality of customer receipt of FLIP books/publications, special label and marking is required to be 

affixed/preprinted on each FLIP package (i.e., kraft envelope, shipping bag, shipping container). The contractor shall 

use yellow tape (3” wide) with “Critical to Flying Safety” message preprinted in red ink with yellow flood on all 

packages (Pantone number to be specified on the print order) which are large enough that the address label is not 

obscured. For packages that are too small to use the yellow preprinted tape, the contractor shall use NGA Form 

4501-1. The label will be either gummed or pressure sensitive or pre-printed on containers. 
DLA/NGA FLIP Books and Publications Page 13 of 27 

483-S (R-1) (12/15) 

Tracking Bar Code Labels – The contractor shall create and affix a shipper’s bar code label with a tracking number 

(which shall be traceable to the order number) on each package. At contractor’s option, the bar code with tracking 

number may be imaged directly onto the container. 

Foreign Military Sales (FMS) and Foreign Exchange (FX) Case Shipments: The contractor shall prepare specified 

FMS and FX shipments as specified by the Government (NGA Office of International Affairs). All FMS and FX Case 

Shipments shall have statements marked on the shipping container as follows: “FMS Case/FX Case is reported 

directly by the Department of Defense” and “Contents for Official Use exempt from Customs requirement. Official 

Mail from Government Agencies does not require Customs declaration or exempt endorsement.” “The materials 

enclosed are between Government Agencies under the terms of official FMS arrangements. Contents are to be used 

for Government Purposes ONLY and are not releasable for Commercial Use.” 

As needed, the NGA Office of International Affairs (NGA/IA) will identify which accounts will require a detailed 

listing of the contents in each shipping container to be placed on the outside of the container. To facilitate Customs 

clearance, each shipping container shall include a list detailing the entire contents presented for distribution. Each list 

shall state in adequate detail what merchandise is contained in each individual container. The detailed list may 

include, but is not limited to the following items: National Stock Number (NSN), NGA Reference Number (NRN), 

number of copies of each product title, and the total dollar value for each product title. Some addresses may require 

the dollar value to be zero. The dollar values per item will be provided by the Government. Spanish language labels 

shall be used where applicable. The contractor shall provide a copy of this shipping label to NGA/IA for approval 

prior to implementing as the standard FMS/FX shipping label. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents and sent to: DLA-Aviation, QAM Building 66 C-Bay, Attn: Jeff Farmer, 8000 Jefferson Davis Highway, 

Richmond, VA 23297. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to the U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

execute a statement furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the 

running rate offered in the contractor’s bid and their cost will not be a consideration for award. 
DLA/NGA FLIP Books and Publications Page 14 of 27 

483-S (R-1) (12/15) 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket, and Print Order numbers, must 

be furnished with billing as evidence of mailing. 

DISTRIBUTION: Ship/mail f.o.b. contractor’s city (reimbursable) to both domestic (nationwide) and foreign 

destinations (worldwide). (NOTE: Based on historical data, the distribution ranges from 2,146 to 4,240 total DoD 

FLIP book addressees per cycle.) 

Contractor is to ship/mail (reimbursable) by traceable means. Contractor will be reimbursed for all shipping/mailing 

costs by submitting shipping/mailing receipts with billing invoice for payment. 

NOTE: The mode of shipment selected by the contractor must be able to deliver to the Government-specified 

customers/addresses. The Government reserves the right to specify mode of distribution. 

All mailing/shipping shall be completed by the contractor and be in the possession of the appropriate carriers no later 

than 3:00 p.m., local time, on Wednesdays (eight (8) calendar days prior to the Effective Date) to deliver on or before 

Mondays (three (3) calendar days prior to the Effective Date). 

NOTE: Mailing/shipping of APO/FPO shipments, advance copies, and DLA shelf stock shall be completed 

significantly earlier as outlined below. 

The contractor shall have a minimum of four (4) reputable carriers (e.g., FedEx, FedEx Ground, USPS, UPS, 

International and Freight) to establish best value for product delivery. Best value includes lowest cost, ability to 

deliver products on time, and in an undamaged condition. Best value comparisons shall be made among like carriers. 

Best value shall be used for all shipments with the exceptions of APO/FPO, specified Foreign Military Sales (FMS) 

and Foreign Exchange (FX) cases, and Post Office Boxes. The contractor shall perform best value reviews of the 

contractor’s chosen carriers and provide the Government access to the review data. Reviews shall be performed no 

later than the first of October annually, at a minimum, or more frequently as requested by the Government. The 

contractor’s best value selections and selection process shall be provided to the Government for review and approval 

prior to implementation. 

The contractor is responsible for complying with each carrier’s specific shipping requirements. The contractor shall 

not knowingly ship products that do not conform to a carrier’s shipping requirements. 

If the mode of shipment selected by the contractor was unable to deliver to the Government specified 

customers/addresses, it shall be the contractor’s responsibility to reship the package(s) at the contractor’s expense. 

Specified customers/addresses with a Post Office Box shall be shipped via the United States Postal Services (USPS), 

unless otherwise directed by the Government. 

When different products are to be distributed from the same location to the same address(es), they shall be 

consolidated into one shipment. 

There are specific customers/addresses where the mode of shipment is provided by the Government. 

The contractor shall notify the Government when it becomes apparent the distribution requirement as identified above 

will not be met (i.e., late distribution). When the contractor is advised that the ship/mail date was not met for a 

customer/address due to something within the contractor’s control, the contractor shall take the appropriate corrective 

actions to resolve current discrepancies and to prevent reoccurrence in the future. 
DLA/NGA FLIP Books and Publications Page 15 of 27 

483-S (R-1) (12/15) 

APO/FPO Shipments: APO/FPO shipments shall be handled as “drop mail”. 

APO/FPO consolidations shall be delivered to the following Gateway mail facilities: 

 APO/FPO (AE and AP) Chicago, IL Consolidations: Unless otherwise instructed, packages for mixed 

APO/FPO AE and AP locations shall be delivered to: JT Weeker International Service Center (ISC), 11600 

West Irving Park Road, Chicago, IL 60688-9998. 

All shipments going into Chicago shall be separated into at least three (3) groups based on the first three digits 

of the zip code. These three (3) groups are: 

1) Zip codes starting with 090 through 092; zip codes starting with 094 through 099 

2) Zip codes starting with 093 

3) Zip codes starting with 962 through 966 

 APO/FPO (AA) Miami, FL Consolidations: Unless otherwise instructed, packages for mixed APO AA and 

FPO AA locations shall be delivered to: Miami International Service Center (ISC), 11698 NW 25th Street, 

Miami, FL 33112-9997. 

 

Each shipping container or pallet sent to the Miami ISC shall be marked as follows: 

 APO Designator Destination Code Placard Identifier 

APO AA (Miami) Y MIA/Mixed APO 

FPO AA (Miami) Y MIA/Mixed FPO 

For shipments through the Miami ISC, the destination code shall be visible in the upper right-hand corner of 

the packing list side of the mailing label. 

Consolidated APO/FPO shipments must arrive at their respective ISCs no later than Tuesday, nine (9) calendar 

days prior to Effective Dates. 

NOTE: The addresses for the Gateway mail facilities for APO/FPO shipments may change temporarily (e.g., Federal 

Holidays). 

The contractor shall submit to the Government a written response, electronically or by fax, showing the actual skid 

count and weight for each gateway “drop mail” shipment prior to time of carrier pick-up. The contractor shall 

schedule a delivery appointment with each APO/FPO drop point seven (7) calendar days prior to the anticipated 

delivery date. All APO/FPO shipments shall be delivered to the designated airport facility/gateway by the deadline in 

accordance with “NGA General and Technical Provisions for Distribution of DoD Flight Information Publications 

Books and Charts” (see Attachment 2) and the “DoD FLIP Books Printing and Distribution Schedule” (see 

Attachment 5). 

The contractor shall provide to the appropriate ISC, either Chicago or Miami, piece count, number of skids and weight 

for all of the different shipments to that location seven (7) days prior to delivery. The contractor shall obtain a “Proof 

of Delivery (POD)” receipt from the carrier certifying the date, legible signature, and time delivery was received at 

each gateway. The contractor shall provide this information, electronically or by fax, to the Government no later than 

11:00 a.m., local time, on the following morning (Wednesday) after delivery. The contractor shall retain the written 

POD receipt and shall furnish a copy of said receipt to the Contracting Officer or Program Manager, when requested. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail” 

or “International Mail”, as applicable. 
DLA/NGA FLIP Books and Publications Page 16 of 27 

483-S (R-1) (12/15) 

All shipping must be in accordance with the Service Manuals of those carriers used in the performance of this 

contract. 

Upon completion of the contract, the contractor shall return or destroy all furnished materials (if applicable), as 

directed by the Government. 

All expenses incidental to picking up and returning/destroying materials and furnishing sample copies must be borne 

by the contractor. 

SPECIAL COPIES: Two (2) types of special copies (as specified below) of the FLIP products, not identified by 

mailing labels, shall be placed into the distribution system in accordance with the following requirements – 

Advance Copies – 

Advance copies shall be considered part of the ordered quantity for each issue. The maximum number of addresses to 

receive advance copies shall be 50. More than 50 addresses shall require the contractor’s concurrence. 

Advance copies shall be shipped (reimbursable) f.o.b. contractor’s city no later than four (4) hours after completion of 

the first binding. 

The contractor is expected to continue the printing and distribution of all copies unless an authorized Government 

Representative has given verbal instructions otherwise. If major corrections are deemed necessary by the 

Government, the Program Manager will direct the contractor to stop and make any necessary corrections. 

DLA Shelf Stock Copies – 

Shelf Stock (bulk quantity) shall be shipped f.o.b. destination to DLA, Distribution Center, Richmond, VA, to arrive 

no later than Thursday, 12:00 noon, EST, seven (7) calendar days prior to the Effective Date. 

If a change in the Government distribution contractor results in added transportation costs to the contractor, the 

contractor may request an equitable adjustment in the contract price. 

Shelf stock shipments shall be placed in containers and secured to skids or pallets. No more than one (1) volume shall 

be put in a container. Each container shall be marked as to volume, effective date and number of copies. The 

contractor shall mark each container as “1 of ____, 2 of ____,” etc., to indicate the total number of containers in the 

shipment. The small quantity of each volume that does not completely fill a container shall be packed separately in its 

own container. 

The contractor shall generate a delivery document for the shelf stock shipments, identifying the number of containers 

for each volume without identifying the quantity of publications in the containers, and shall deliver the document with 

the bulk shipment of shelf stock. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print orders will be emailed to the contractor. 

The required schedules for each production cycle are defined as follows. 

Effective Date – The date and time when one edition of FLIP products becomes obsolete and the next edition must be 

in use. It is critical to flight safety that customers receive their new publications before the effective date. Effective 

Dates are always on Thursdays. 

Digital Files to Contractor – The date print files are made available to the contractor, usually on Monday, 17 

calendar days prior to the Effective Date. 
DLA/NGA FLIP Books and Publications Page 17 of 27 

483-S (R-1) (12/15) 

Advanced Copies – All advanced copies shall be shipped no later than four (4) hours after completion of first 

binding. 

APO/FPO Delivery – The date when consolidated APO/FPO shipments must arrive at their respective ISCs, no later 

than Tuesday, nine (9) calendar days prior to the Effective Date. 

Shelf Stock (bulk quantity) – Shelf stock shall be shipped to DLA, Distribution Center, Richmond, VA, to arrive no 

later than Thursday, 12:00 noon, EST, seven (7) calendar days prior to the Effective Date. 

Automated Initial Distribution (AID) Delivery – Date when all remaining products shall be delivered to the 

customers, no later than Monday, three (3) calendar days prior to the product Effective Dates. 

Detailed production schedules for each individual cycle can be found in Attachment 5, or in special cases, will 

be provided by the Government with each print order. 

NOTE: These products supply the United States military Services with mission-critical aeronautical safety of 

navigation information in accordance with Title 10 United States Code (USC) 451, Chairman of the Joint Chiefs of 

Staff (CJCS) Instruction 3901.01B, Department of Defense (DoD) Directive 5105.60, and the International Civil 

Aviation Authority (ICAO) Aeronautical Information Regulation and Control (AIRAC) cycle. Without exception, 

these products must be produced and shipped in accordance with the specified timelines identified herein and/or on the 

GPO Form 2511. In the event of unforeseen circumstances, such as shipping delays due to weather events, the 

contractor shall make every possible effort to deliver the product on time or as close to the required time as possible. 

The contractor shall immediately communicate any potential schedule delay or intrusion to the Government and 

immediately coordinate any possible workaround. Failure to do so may incur a significant risk of a safety of flight 

incident, potentially resulting in injury or loss of life and equipment among U.S., foreign militaries, and civil entities. 

 

Surge/Crisis Support Orders: Printing and Distribution of DoD FLIP books/publications shall also be provided 

during surge and crisis conditions. Surge or crisis jobs shall be defined as jobs which require a completion time 

shorter than the timeframes specified herein and/or in quantities over the estimated quantities specified herein. 

Surge/Crisis jobs will be identified by the Government on the GPO Form 2511 for that specific job along with the 

completion timeframe requirements and quantities. During a surge or crisis state, if there is a timing conflict with other 

jobs, the surge/crisis work shall take precedence over all other print jobs on this contract. 

The ordering agency will notify the contractor via email or telephone when a surge/crisis order is being issued. 

It is difficult to estimate how many orders may be identified as surge/crisis orders. Because of varying degrees of size 

and complexity of each of these orders, the schedule requirements for each individual surge/crisis order, when needed, 

will be determined jointly by the Government and the contractor based on the amount of work involved and the time 

that can be allowed for that order. The Government will contact the contractor when a surge/crisis order needs to be 

issued. The schedule must be agreed upon prior to the ordering agency providing the Government furnished material, 

and must be indicated on the print order for payment. 

Additionally, the contractor will be allowed a premium payment for each surge/crisis order. The premium payment 

will be negotiated for each individual surge/crisis order. Upon agreement of the schedule and premium payment, the 

Contracting Officer will issue a modification. Premium payments will apply to all pricing line items (as applicable to 

the order) except paper. 

NOTE: There may be contract years when no surge/crisis orders are needed. 

Orders must be completed and delivered within the time specified as mutually agreed upon between the Government 

and the contractor. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified and products ordered for shipping/mailing f.o.b. contractor’s city are delivered 
DLA/NGA FLIP Books and Publications Page 18 of 27 

483-S (R-1) (12/15) 

to the USPS or picked up by the small package carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment or 

delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov, via telephone at (202) 512-0520, or via facsimile at (202) 512-

1364. Personnel receiving the email, call, or facsimile will be unable to respond to questions of a technical nature or 

to transfer any inquiries. 

DISTRIBUTION HELP DESK (DHD): 

The contractor shall establish, maintain, and staff a Distribution Help Desk (DHD). The DHD shall maintain tracking 

data on all FLIP shipments distributed by the contractor, as well as receive and resolve customer inquiries. The 

contractor shall analyze industry and DoD processes, compare, and implement the higher standards. The contractor 

shall periodically check industry best practices for changes and upgrades. Changes and upgrades shall be approved by 

NGA prior to being implemented. 

 The contractor shall provide commercial and toll-free telephone numbers. 

 The contactor shall staff the DHD from 8:00 a.m. through 4:30 p.m., local time, Monday through Friday. 

 The contractor’s telephones shall have voice mail capability. 

 The DHD shall be the DLA and NGA initial point of contact for all issues relating to the distribution of FLIP 

products by the contractor. 

 The DHD shall also be a customer point of contact for all issues relating to the printing and distribution of 

FLIP products by the contractor. 

 The contractor shall direct customers to the appropriate organization for FLIP problems other than printing 

and distribution (e.g., NGA, Defense Logistics Agency, Map Support Offices, etc.). 

 The contractor shall research all calls to determine the reason for any given problem and take the necessary 

actions to prevent the same issue(s) from reoccurring.

The contractor shall, for each Effective Date cycle, send to customers an advance delivery e-mail. The e-mail shall 

contain the contractor’s e-mail address, phone numbers (commercial and toll-free), product information (e.g., title, 

number of copies, and price) and shipping information (e.g., mode, tracking if available, and cost). The contractor’s 

contact information will also be shown in DoD’s FLIP General Planning book that ships to customers. The contractor 

shall have a website email contact so DLA, NGA, or customers can leave information and the contractor can either 

ship the products and/or contact the customer to address their issue. The contractor’s recorded voice message and 

advance e-mail shall instruct customers to provide the following information: 6-digit Department of Defense Address 

& Activity Code (DoDAAC), product title (with NGA Reference Number), product quantity, and customer’s contact 

information (name of customer, address, commercial telephone number, and e-mail address). 

No later than 30 calendar days prior to the first Effective Date cycle, the contractor shall send a sample advance 

delivery e-mail to the Government for review and approval. 

The contractor shall establish and maintain a printing and distribution database on the contractor’s website. The 

contractor shall provide the Government with access to the database for review and approval prior to the contractor’s 

implementation. Data to be collected shall include, but is not limited to: Effective Dates; DoDAAC; customers’ 

name(s), address, commercial and military phone numbers; customers’ product titles with the NRN; corresponding 

quantities and costs; mode of delivery, (e.g., USPS, UPS, FedEx, freight carrier, etc.) including tracking number(s) 

when available; confirmation that delivery (date, time, and name) was made (proof of delivery); and, data from all 

DHD calls relating to FLIP products. 
DLA/NGA FLIP Books and Publications Page 19 of 27 

483-S (R-1) (12/15) 

Proof of delivery confirmations for carriers who have an automated tracking system (e.g., FedEx, UPS, etc.) shall be 

available in the database as real time via carriers’ links. Proof of delivery confirmations for carriers who do not have 

an automated tracking system shall be available in the database the next day, no later than 12:00 noon, CST, after 

deliveries are completed. The contractor shall provide a single point (one server/IP address) and establish data 

summary reports that are available for access by the Government. The data summary reports shall consist of the 

following data: date and time call received, customer DoDAAC account, customer point of contact, customer 

telephone number, description of problem, corrective action, and date/time of completion. The Government shall have 

real-time 24/7 access to the contractor’s website, data, and reports. 

Customers will contact the contractor directly to receive information and resolve shipping discrepancies. Shipping 

discrepancies include but are not limited to: mispacks, quantity shortages, incorrect products (wrong product or 

wrong issue), late shipments, missing shipments, damaged shipments and delivery to location other than customer(s) 

specified address. 

The contractor shall respond to DHD inquiries within four (4) hours of receiving a request for information (e.g., mode 

of shipment, tracking number, proof of delivery, and delivery date). 

When a shipping discrepancy is deemed to have been under the control of the contractor, the following actions will 

apply through the next Effective Date cycle for each product involved: 

1) The contractor, at contractor’s expense, shall: 

a) Reship the required products to the customer within four (4) hours of receiving notification for next day 

receipt; 

b) The mode of transportation shall be as required to meet customer needs (normally this will be by next day 

mode). In these cases, a street address is required; 

c) Provide the customer with available shipment confirmation information (e.g., mode of shipment, tracking 

number, and expected delivery date); and, 

d) Provide the same data to the Program Manager no later than 8:00 a.m., local time, the following morning. 

2) If a product to be reshipped is not available, the contractor shall notify the Government within two (2) hours 

of notification of product unavailability. 

3) When the contractor does not have a required product(s), the Government will request shipment from the 

DLA Distribution Center. The cost of the product(s) and transportation cost will be charged to the contractor. 

4) If DLA does not have the required product(s), the contractor shall be required to reprint and ship the products 

at the contractor’s expense, as directed by the Contracting Officer and Program Manager. 

5) The contractor shall retain proof of shipment until acceptance is complete. 

The contractor shall be responsible for maintaining an NGA Point of Contact (POC) listing of DoD FLIP Book 

production, list of military POCs for each service, and a list of special shipment addresses. 

TECHNICAL EXCHANGE MEETINGS (TEMs): For each print order, the contractor shall make the relevant 

personnel available for after action technical exchange meetings with Government and NGA production contractor 

personnel to discuss data exchange, digital file issues, shipping, and any other relevant topics. At a minimum, the 

TEMs should be conducted after each Effective Date production cycle, or as deemed necessary by the Government or 

the contractor. In addition, the contractor shall make relevant personnel available for any necessary informal or ad hoc 

communications with Government and NGA production contractor personnel prior to each printing cycle. The 

Government Program Manager shall be included and/or informed of all communications. 

NOTE: The majority of TEMs will take place via teleconference. 
DLA/NGA FLIP Books and Publications Page 20 of 27 

483-S (R-1) (12/15) 

QUALITY REPORTS: 

Printing and Finishing Operations: 

The contractor shall prepare and submit reports dealing with printing and finishing in accordance with the “NGA 

Contractor Quality Control Program for Printing and Finishing of DoD Flight Information Publications Books and 

Charts” (see Attachment 3). These reports shall be sent to the Program Manager and shall be received within seven 

(7) calendar days after the distribution date of each production cycle.

Packaging and Distribution Operations: 

The contractor shall prepare and submit reports dealing with packaging and distribution in accordance with the “NGA 

Contractor Quality Program for Distribution of DoD Flight Information Publications Books and Charts” (see 

Attachment 4). These reports shall be sent to the Program Manager and shall be received within seven (7) calendar 

days after the distribution date of each production cycle.
DLA/NGA FLIP Books and Publications Page 21 of 27 

483-S (R-1) (12/15) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production requirements 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. A. 1. 102 1,022 

 2. (a) 3,404 40,922 

 (b) 228 2,728 

 (c) 56 682 

 3. (a) 94,096 1,131,264 

 (b) 856 10,232 

 (c) 214 2,558 

 4. 57,269 683,919 

 B. 1. 12 114 

 2. (a) 376 4,548 

 (b) 24 304 

 (c) 6 76 

 3. (a) 10,456 125,694 

 (b) 96 1,136 

 (c) 24 284 

 4. 6,363 75,991 

(1) (2) 

II. (a) 148,271 16,474 

 (b) 444,813 49,424 

 (c) 4,536 504 

 (d) 1,944 216 

III. 68,058 

IV. 1. (a) 8,200 

 (b) 185 

 2. (a) 3,500 

 (b) 10,700 

 (c) 63,800 

V. (a) 633 

 (b) 13 
DLA/NGA FLIP Books and Publications Page 22 of 27 

483-S (R-1) (12/15) 

THIS PAGE IS INTENTIONALLY BLANK.
DLA/NGA FLIP Books and Publications Page 23 of 27 

483-S (R-1) (12/15) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city for mailing/shipping and f.o.b. destination for all other consignments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

Unless otherwise specified, no more than (7) seven blank pages shall be permitted at the end of the text. However, the 

Government will only pay for up to (3) three blank pages. 

A charge will be allowed for each text page of a single color product, whether printed or blank. For products printing 

in more than one color, a charge under line items I.A.4. and I.B.4., as applicable, will be allowed only for the pages 

actually printed with the additional color(s). 

Cost of all required paper must be charged under Item II., “PAPER.” 

________________ 

(Initials) 
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483-S (R-1) (12/15) 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary for the printing and binding of the product listed in accordance with these specifications. 

A. Trim Sizes 4-3/4 x 8-1/4”, 5-1/8 x 8-1/4”, and 5-5/16 x 8-1/4”: 

Makeready Running Per 

and/or Setup 1,000 Copies 

(1) (2) 

 1. Side-Stitched: Printing in one ink color, 

 including binding ....................................................... per page ...... $___________ $___________ 

2. Saddle-Stitched: 

(a) Printing text in one ink color, 

 including binding ................................................. per page ...... $___________ $___________ 

(b) Printing text in four-color process 

 including binding ................................................. per page ...... $___________ $___________ 

(c) Printing cover in one ink color, 

 including binding ................................ per complete cover ...... $___________ $___________ 

3. Perfect-Bound: 

(a) Printing text in one ink color, 

 including binding ................................................. per page ...... $___________ $___________ 

(b) Printing text in four-color process, 

 including binding ................................................. per page ...... $___________ $___________ 

(c) Printing cover in one ink color, 

 including binding ................................ per complete cover ...... $___________ $___________ 

4. Each Additional Color: 

Printing text and/or cover in a 

color in addition to the first single 

ink color press run charged for under 

line items I.A.1., 2.(a), (c), or 3.(a), (c) ...... per color/per page ...... $___________ $___________ 

________________ 

(Initials) 
DLA/NGA FLIP Books and Publications Page 25 of 27 

483-S (R-1) (12/15) 

B. Trim Size 8 x 10-7/8”: 

 

Makeready Running Per 

and/or Setup 1,000 Copies 

(1) (2) 

1. Side-Stitched: Printing in one ink color, 

 including binding ....................................................... per page ...... $___________ $___________ 

2. Saddle-Stitched: 

(a) Printing text in one ink color, 

 including binding ................................................. per page ...... $___________ $___________ 

(b) Printing text in four-color process, 

 including binding ................................................. per page ...... $___________ $___________ 

(c) Printing cover in one ink color, 

 including binding ................................ per complete cover ...... $___________ $___________ 

3. Perfect-Bound: 

(a) Printing text in one ink color, 

 including binding ................................................. per page ...... $___________ $___________ 

(b) Printing text in four-color process, 

 including binding, ................................................ per page ...... $___________ $___________ 

(c) Printing cover in one ink color, 

 including binding ................................ per complete cover ...... $___________ $___________ 

4. Each Additional Color: 

Printing text and/or cover in a 

color in addition to the first single 

ink color press run charged for under 

line items I.B.1., 2. (a), (c), or 3.(a), (c) ..... per color/per page ...... $___________ $___________ 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered on 

the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. The 

cost of any paper required for makeready or running spoilage must be included in the prices offered. 

Computation of the net number of leaves will be based on the following: 

 Text – Each page-size leaf. 

Cover – Two page-size leaves will be allowed for each complete cover. Prices offered must include the cost of 

paper for backstrip, when required. 

________________ 

(Initials) 
DLA/NGA FLIP Books and Publications Page 26 of 27 

483-S (R-1) (12/15) 

Per 1,000 Leaves 

 4-3/4 x 8-1/4”, 

 5-1/8 x 8-1/4”, 

 5-5/16 x 8-1/4” 8 x 10-7/8” 

(1) (2) 

 (a) White Flexural Offset Book (27-lb.) .................................................... $___________ $___________ 

(b) Light-Weight Offset Book (30-lb.)....................................................... $___________ $___________ 

(c) White Vellum-finish Cover (50-lb.) ..................................................... $___________ $___________ 

(d) Colored Vellum-finish Cover (50-lb.) .................................................. $___________ $___________ 

III. ADDITIONAL OPERATIONS: When drilling products with separate covers, each thickness of cover stock will 

be counted as three leaves. 

Drilling ........................................................................................................ per 1,000 leaves ...... $___________ 

IV. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of packing; kraft envelopes, shipping bags, and shipping containers; all necessary wrapping and packing 

materials; labeling and marking; and complete distribution, in accordance with these specifications. 

1. Shelf Stock Shipments – 

(a) Packing and sealing shipping containers ............................................ per container ...... $___________ 

(b) Palletizing ................................................................................................. per pallet ...... $___________ 

2. Mailed and Small Package Carrier Shipments – 

(a) Single or multiple copies in kraft envelopes 

 (up to 200 leaves) ................................................................................. per envelope ...... $___________ 

(b) Quantities over 200 leaves, up to 12 pounds, 

 in cushioned shipping bags or 

 wrapped in shipping bundles 

 (maximum gross weight 14 pounds) ............................................ per bag or bundle ...... $___________ 

 (c) Quantities over 12 pounds, up to 36 pounds, 

 packed in shipping containers 

 (maximum gross weight 40 pounds) ................................................... per container ...... $___________ 

________________ 

(Initials) 
DLA/NGA FLIP Books and Publications Page 27 of 27 

483-S (R-1) (12/15) 

V. DISTRIBUTION HELP DESK: 

 NOTE: Line item V.(a) must include the costs of all operators and computer/telephone equipment needed. 

 (a) Toll-Free Service Center Line ......................................................................... per call ...... $___________ 

 (b) Service Center Operating/Maintenance Fee ......................................... per print order ...... $___________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 _________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 _________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) 
DLA/NGA FLIP Books and Publications Page 28 of 27 

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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS 
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SCHEDULE FOR DoD FLIP BOOKS AND PUBLICATIONS