Jacket:

Title:

Agency:

Bid opening:

Jacket Quantity Bid Discount

*719-390 300,000 $208,326.18 1 % 20 days $206,242.92

719-390 80,000 $208,326.18 2 % 21 days $204,159.66

719-390 13,333 $208,326.18 1 % 5 days $208,326.18

719-390 6,151 $208,326.18 0.5 % 20 days $207,284.55

719-390 5,150 $208,326.18 0.25 % 20 days $207,805.36

% days $0.00

% days $0.00

* AWARD

RW / RG

Douglass Screen Printers

Advantage Mailing LLC

Image Square, Inc

Nexgen Mold and Tool

Execuprint

719-390

GTA 30-02-002

US Army / Army Materiel Command 

September 14, 2023 at 11:00 a.m., prevailing Eastern Standard Time

Contractor Name Terms
719-390 US Army / Army Materiel Command / 3-088983K

Specifications by RW  

 

Reviewed by RG 

U.S. Government Publishing Office (GPO) 

Midatlantic Region 

General Terms, Conditions, and Specifications 

For the procurement of 

GTA 30-02-002 

As requested from U.S. Government Publishing Office (GPO) by the 

US Army / Army Materiel Command 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time September 14. 2023 at 

the U.S. Government Publishing Office, Midatlantic Region. 

BID SUBMISSION: Bidders must email bids to bidsmidatlantic@gpo.gov for this solicitation. No other method 

of bid submission will be accepted at this time. The program number and bid opening date must be specified in 

the subject line of the emailed bid submission. Bids received after 11:00 AM EST on the bid opening date 

specified above will not be considered for award. This will not be a public bid opening

Bidders are to fill out, sign/initial, as applicable, Page 6. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following 

1) Illegibility of bid. 

2) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3) The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4) When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

For information regarding the solicitation requirements prior to award, please contact Russ Ward 757-490-7940 

Ext. 7 or wward@gpo.gov 

OFFERS: This is a fixed-price contract. The bidder submitting a response shall bid the maximum quantity, 

inclusive of all costs (including non-reimbursable mail, if applicable), that shall be delivered to the Government 

per the specification requirements for a total of $208,326.18. 

Bids shall include the cost of all materials and operations for the total quantity ordered. Bids shall be prepared in 

conformance with the Schedule of Prices. 

DETERMINATION OF AWARD: Award shall be made to the offeror submitting a bid, whose bid specifies the 

most copies to be delivered to the Government for an all-inclusive, fixed-price total of $208,326.18. Offerors 

submitting responses to this solicitation shall submit a total quantity - for the fixed price. In the event of a tie 

quantity, award shall be determined by the lowest, total per-unit price after application of prompt payment 

discount. In the event there is still a tie, the contract will be awarded in accordance with the GPO Printing 

Procurement Regulations, Chapter XII. 

Additionally, the bid shall include separate unit pricing for each additional 1,000 copies. 
719-390 US Army / Army Materiel Command GTA 30-02-002 Page 2 of 6

If author's alterations are made during the proofing stage, the total quantity may be decreased in accordance with 

the contractor's submitted additional rate to offset the cost of the author's alterations. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government 

reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require 

other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question 

and may be asked to supply samples of similar items. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Vendors are expected to submit invoices within 15 days of job shipping/delivery. 

MODS: If any additional costs are incurred during the production of this job due to Government action (i.e. 

AAs), contractor is REQUIRED to submit written request to the Printing Specialist for written approval BEFORE 

proceeding. 
719-390 US Army / Army Materiel Command GTA 30-02-002 Page 3 of 6

Only a warranted GPO Contracting Officer acting within their appointed limits, has the authority to issue 

modifications or otherwise change the terms and conditions of this contract. If an individual other than the GPO 

Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed 

with the change and shall immediately notify the GPO Contracting Officer. Proceeding with any work not 

authorized by the GPO Contracting Officer will be at the Contractor’s own risk. 

SUBCONTRACTING: The predominant production function is printing. Must be printed on a press capable of 

printing all colors in a single pass. Bidders who must subcontract this operation will be declared non-responsible. 

PRODUCT: 4CP printing on clear plastic acetate vinyl or polypropylene plastic stock (0.010") 

QUANTITY: As many as possible for $208,326.18 

TITLE: GTA 30-02-002

PAGES: 2 (Print face only on clear plastic acetate vinyl or polypropylene plastic stock (0.010")) 

 

TRIM: 11 x 8.5” 

DESCRIPTION: PRINT in 4CP (black, green, and red). The portions in blue accent should be cut out to allow a 

pen or marker to trace symbols. PDF is setup as 10 x 7.5 but should be printed centered on 11 x 8.5" stock. DO 

NOT SCALE UP (retain existing scale). Material should be a thick plastic acetate vinyl or polypropylene plastic 

stock (0.010").

SCHEDULE: Adherence to this schedule must be maintained. See "Notice of Compliance with Schedules”, in 

GPO Pub. 310.2. 

Purchase Order and furnished material will be emailed no later than September 15, 2023. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

Delivery must be made by October 31, 2023 by 2pm local time. Delivery Date is nonnegotiable. 

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the Government Paper Specification Standards, No. 13, dated September 

2019.

Clear plastic acetate vinyl or polypropylene plastic stock (0.010") 

INK: 4CP (black, red and green).

DISTRIBUTION: Deliver f.o.b. destination By October 31, 2023. Ship all destinations by traceable means. All 

expenses incidental to picking up and returning materials and samples must be borne by the contractor. 

ATTN: ATIC-SAA-R (GTA) (757) 878-2576/2577/3931 

BLDG 3308, WILSON AVE 

FT EUSTIS, VA 23604-5166 

PROOF: Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match. Include REMINDER that agency can 

keep proof ONE (1) workday. Date of receipt is NOT considered first workday. 
719-390 US Army / Army Materiel Command GTA 30-02-002 Page 4 of 6

EMAIL to brian.e.caldwell.civ@army.mil; teri.d.wood.civ@army.mil and wward@gpo.gov 

CALL (757) 719-4444 to confirm receipt 

Upon approval of PDF proof contractor shall provide one prior to production sample. 

Contractor must supply a proof sign-off sheet and return air bill. Also, please include a reminder that the agency 

can only keep Samples 2 days. 

The Prior to Production Samples must be produced as specified using the format, ink, stock, equipment, and 

methods of production that will be used in producing the final product. Do not print the entire quantity until 

receipt of the OK from the Government. 

Prior to the commencement of production of the contract production quantity, the contractor shall submit one 

sample to: 

Mr. Blake Kinnetz B Company, 

304th MI BN BLDG 80505 

Fort Huachuca, AZ 85613 

Sample will be tested for conformance of material(s). One sample will be tested for usage on the specified 

equipment and/or for construction. The container and accompanying documentation shall be marked 

PREPRODUCTION SAMPLES and shall include the GPO jacket, purchase order, and program numbers. The 

samples must be submitted in sufficient time to allow Government testing of the samples and production and 

shipment in accordance with the shipping schedule. The Government will approve, conditionally approve, or 

disapprove the samples within 2 workdays of the receipt thereof. Approval or conditional approval shall not 

relieve the contractor from complying with the specifications and all other terms and conditions of the contract. A 

conditional approval shall state any further action required by the contractor. A notice of disapproval shall state 

the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time 

specified above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract 

price for the production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured. 

PACKING/PALLETIZING: Shrink wrap in packs of 100. 
719-390 US Army / Army Materiel Command GTA 30-02-002 Page 5 of 6

Package to ensure no damage prior to receipt by agency. Pack in uniform quantities. Boxes must be filled to capacity 

without air & NOT exceed 32 pounds in weight. LABEL ALL BOXES WITH GTA# 30-02-002 

-Order ships on 5-6" Wooden Pallet (Wrap to prevent spillage) construction must be as follows: 

---------------------------48" wide across the front where the forklift slots are located 

---------------------------40" deep (Maximum height: 52", to include the pallet) 

CUSTOMER WILL REFUSE SHIPMENT IF PALLETS ARE NOT CONSTRUCTED PROPERLY DUE TO 

THE CONFIGURATION OF THE WAREHOUSE 

NOTIFICATION OF SHIPMENT: Contractor must notify the ordering agency on the same day that the 

product ships/delivers via e-mail sent to brian.e.caldwell.civ@army.mil, teri.d.wood.civ@army.mil and 

wward@gpo.gov. The subject line of this message shall be Distribution Notice for Jacket 618-721. The notice 

must provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide 

copies of all delivery, mailing, and shipping receipts upon agency request. 

 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level 3 

(b) Finishing Attributes -- Level 3 

(c) Exceptions: None 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level 1. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

ATTRIBUTE SPECIFIED STANDARD 

P-7. Type Quality and Uniformity *Approved Preproduction Sample 

P-10. Process Color Match * Approved Preproduction Sample 
719-390 US Army / Army Materiel Command GTA 30-02-002 Page 6 of 6

Bidders must fill out this page and return it. 

 Quantity Price 

US Army............................_______________ $208,326.18 

Additional 1,000 copies $______________ 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. 

Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. 

Electronic signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive

Bidder _____________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

_______________________________________________________________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials) 

___________________________________________________________________________________________