Program No. 2473‐S: 12/1/2021 to 11/30/2022 (0 Options)

TITLE: Covers

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE C

I. COMPLETE PRODUCT:

(a) Per Order

(1) Make‐Ready and/or Setup 12 $0.00 $0.00 $160.00 $1,920.00 $625.00 $

(2) Running per 1,000 Copies 240 $234.06 $56,174.40 $116.00 $27,840.00 $81.35 $1

TOTAL $56,174.40 $29,760.00 $2

DISCOUNT 1.00% $561.74 0.00% $0.00 0.5% 

NET TOTAL $55,612.66 $29,760.00 $2

AWARDED

Gabro Printing Pather Graphics Schmitz Pres

Sterling VA Rochester NY Sparks MD 
Program 2473-S Page 1 of 10

Specifications by RDS

Reviewed by EBR

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPART UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1).

QUOTATION REQUEST

U.S. GOVERNMENT PRINTING OFFICE

Atlanta, GA

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Covers

as requisitioned from the U.S. Government Publishing Office (GPO) by the

DLA Document Services

Robins AFB, GA

Single Award

*REBID – VARIOUS CHANGES THROUGHOUT THE SPECIFICATIONS – REBID*

TERM OF CONTRACT: The term of this contract is for the period Date of Award and ending November 30, 

2022.

QUOTES DUE: Quotes are due by December 1, 2021 at 11:00 a.m., prevailing Atlanta, GA time,

QUOTE SUBMISSION: This is a Small Purchase Term Contract. Due to the COVID-19 pandemic, the physical 

office will NOT be open to accept quotes via mail or small package carrier. Bidders must email quotes to 

bidsatlanta@gpo.gov for this solicitation. No other method of quote submission will be accepted at this time. The 

program number and quote due date must be specified in the subject line of the emailed quote submission. To 

submit a quote, contractor must return a completed “SCHEDULE OF PRICES”, which is included at the end of 

this specification. Quotes received after 11:00 a.m. on the quotes due date specified above will not be 

considered for award. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Renee Sessum, (404) 605-9160, Ext. 6, or rsessum@gpo.gov. Refer 

all other questions to the contract administrator – Amina Harvey, (404) 605-9160, Ext. 1, or aharvey@gpo.gov. 
Covers Page 2 of 10

2473-S (11/2022)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Quotation Request will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING:The predominant production function will be printing. Any contractor who cannot perform 

the predominant production function will be declared non-responsible.

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Printing Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

 

Attribute Specified Standard *Alternate Standard

P-7. Type Quality and Uniformity File Setup

P-9. Solid and Screen Tint Color Match Pantone Matching System 

 

*In the event that the Specified Standard is waived the Alternate Standard will serve as its replacement.

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

 
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2473-S (11/2022)

PRE-AWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site pre-award survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor(s)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through November 30, 2022. All print 

orders issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the 

event of conflict with any print order. A print order shall be “issued” upon notification by the Government for 

purposes of the contract when it is electronically transmitted or otherwise physically furnished to the contractor in 

conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.
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2473-S (11/2022)

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

NOTE: Vendors are expected to submit invoices within 30 days of job shipping/delivery.

For more information about the billing process, refer to the General Information of the Office of Finance web page located 

at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”
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2473-S (11/2022)

SECTION 2.- SPECIFICATIONS

SCOPE: These specifications cover the production of covers requiring such operations as printing, binding, 

packing, and distribution.

TITLE: Covers

FREQUENCY OF ORDERS: Approximately 10 to approximately 15 orders per year. 

QUANTITY: Approximately 20,000 copies per order.

TRIM SIZE: 11 x 8-1/2". Trim size must be exact; no variance will be allowed.

GOVERNMENT TO FURNISH: 

- Previously printed sample for construction and paper stock match.

- One press quality PDF with fonts embedded and color identified. File also includes correct positioning of 

required die-cut.

Print orders.

Facsimile, Form 905 (R. 3/90) with labeling and marking specifications.

Performance Records: A Facsimile Transmission Sheet will be furnished to the contractor. Information such as 

the GPO program, jacket, and print-order numbers, quantity, and date of shipment must be filled in by the 

contractor and faxed/mailed to the GPO on the day shipment is due.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on film, must 

not print on finished product.

EXHIBIT: Exhibit A is representative of window location, size, and scoring required on the covers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019.

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or 

attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on 

paper the color of which, in his opinion, materially differs from that of the color sample(s).

Grain must be parallel to score to prevent cracking.

JCP Code* L70, Coated One-Side Cover (C1S), White, 0.008" thick. Match furnished sample. Due to specific 

equipment requirements no deviation from these specifications will be allowed.
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2473-S (11/2022)

PRINTING: Face prints type, line and solid matter in solid pantone color with type matter knocking out. See 

Exhibit A (page 10) for visual.

INK:

- Pantone Matching System spot color - usually Blue PMS 314 

- High gloss, clear varnish/aqueous coating

MARGINS: Maintain margins as indicated on copy.

BINDING/CONSTRUCTION:

- Trim four sides.

- Die-cut face with one square cornered window, 3-1/2"(w) x 1-1/2"(h), with 3-1/2" wide dimension 

parallel to the 11" dimension. Window is located 1” from the 8-1/2” left edge and 3-13/16" from the

top/bottom 11” edge with printed image facing out. 

- Score, but do NOT fold, along the entire 8-1/2” dimension, 5-1/2” from left/right edge. 

- See Exhibit A (page 10). No deviation from these specifications will be allowed.

PACKING: Pack suitably.

LABELING AND MARKING: Reproduce shipping container label from furnished copy, fill in appropriate 

blanks and attach to shipping containers.

DISTRIBUTION: Deliver f.o.b. destination to: DLA Document Services, 255 Cochran Street, Door C-12, Bldg. 

301, West Wing, Robins AFB, GA 31098-1623.

RECEIPT FOR DELIVERY: Contractor must furnish its own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers: total quantity delivered, number of cartons, and 

quantity per carton: date delivery made: and signature of the Government agent accepting delivery. The original 

copy of the receipt must accompany the contractor's billing for payment.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

No definite schedule for pickup of material can be predetermined; however, material will be ready for pickup 

upon notification.

Furnished material must be picked up from and delivered to the address listed under "DISTRIBUTION".

Complete production and delivery must be made within from 5 to 7 workdays after notification of availability of 

material.

The ship/deliver date indicated on the print order is the date products ordered must be delivered to the destination 

specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.
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2473-S (11/2022)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's production under the 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the "Schedule of Prices".

I. (1) (2)

(a) 12 240
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2473-S (11/2022)

SECTION 4. - SCHEDULE OF PRICES

Quotes offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, or 

alteration of the order and manner of submitting quotes, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Quotes submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item will be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not 

been offered under the contract. Further, the contractor is not to accept print orders which are outside the scope of 

the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer, 

Atlanta GPO. If such orders are placed by the agency, and no Modification is received from the Atlanta GPO, the 

contractor is to notify GPO Atlanta immediately. Failure to do so may result in nonpayment.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government.

Fractional parts of 1,000 will be prorated at the per 1,000 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product(s) listed in accordance with these 

specifications.

 Make-ready Running per

 and/or Setup 1,000 Copies

 (1) (2)

(a) Per order..................................................$_____________ $____________

 

 (Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE)
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2473-S (11/2022)

SHIPMENT(S): Shipments will be made from: City ________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within __________days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: ___________________________ Contracting Officer: ___________________________

(Initials and Date) (Initials and Date)

___________________________________________________________________________________________

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE)
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2473-S (11/2022)

EXHIBIT A