1569-S Date of Award through June 30, 2017

RRA Forms, Instructions, and Booklets

BASIS OF

DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

PRINTING/IMAGING:

Printing Forms and Instuctions in a single ink color,

including trimming to size:

Single Sheets...per form

Makeready and/or Setup 27 $40.00 $1,080.00 $150.00 $4,050.00

Running per 100 Copies 184 $15.75 $2,898.00 $9.00 $1,656.00

4-Panel Bi-Folds (including folding)...per form

Makeready and/or Setup 10 $45.00 $450.00 $200.00 $2,000.00

Running per 100 copies 148 $33.55 $4,965.40 $18.00 $2,664.00

6-Panel Tri-Folds (including folding)...per form

Makeready and/or Setup 10 $50.00 $500.00 $300.00 $3,000.00

Running per 100 copies 96 $57.37 $5,507.52 $23.00 $2,208.00

8-Page Saddle-Stitched Booklets (including

saddle-stitching)...per booklet

Makeready and/or Setup 2 $60.00 $120.00 $350.00 $700.00

Running per 100 Copies 6 $136.00 $816.00 $40.00 $240.00

12-Page Saddle-Stitched Booklets (including

saddle-stitching)...per booklet

Makeready and/or Setup 2 $75.00 $150.00 $450.00 $900.00

Running per 100 copies 74 $191.75 $14,189.50 $45.00 $3,330.00

Printing Forms and Instuctions in a single ink color,

including trimming to size:

Complete Cover...per complete cover

Makeready and/or Setup 2 $40.00 $80.00 $775.00 $1,550.00

Running per 100 Copies 9 $19.50 $175.50 $40.00 $360.00

Text Pages...per page

Makeready and/or Setup 128 $15.00 $1,920.00 $45.00 $5,760.00

Running per 100 copies 576 $17.00 $9,792.00 $1.35 $777.60

Fold-Ins...per fold-in unit

Makeready and/or Setup 24 $25.00 $600.00 $45.00 $1,080.00

Running per 100 copies 108 $19.06 $2,058.48 $6.00 $648.00

STOCK/PAPER:

White Offset Book (60 lbs.)...per 100 units 1,565 $1.01 $1,580.65 $1.75 $2,738.75

White Uncoated Permanent Book (Archival Quality) 67 $1.64 $109.88 $4.00 $268.00

(60 lbs.)...per 100 units

Colored Vellum-Finish Cover (65 lbs. or 18 $2.74 $49.32 $15.00 $270.00

80 lbs.)...per 100 units

ADDITIONAL OPERATIONS:

Pre-production samples...per order 1 $250.00 $250.00 $650.00 $650.00

Shrink-film wrapping...per package 1,106 $0.20 $221.20 $0.85 $940.10

Packing & sealing containers (NTE 30 lbs. 85 $0.69 $58.65 $10.00 $850.00

per container)...per container

Pallets...per pallet 1 $7.00 $7.00 $75.00 $75.00

CONTRACTORS TOTALS $47,579.10 $36,715.45

DISCOUNT 2.00% $951.58 1.00% $367.15

DISCOUNTED TOTALS 20 Days $46,627.52 20 Days $36,348.30

Prepared by: Teri Shoffstall

Verified by: Linda Price

MCDONALD & EUDY

TEMPLE HILLS, MD

FREDERIC PRINTING

AURORA, CO

AWARDED
Program 1569-S Page 1 of 33 

Written by LLP 

Reviewed by RLW 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Columbus, Ohio 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

RRA Forms, Instructions, and Booklets 

as requisitioned from the U.S. Government Publishing Office (GPO) for 

Department of Interior, Bureau of Reclamation Denver, Colorado 

Single Award 

TERM OF CONTRACT: The term of this contract is for Date of Award through June 30, 2017 and 4 option year 

periods (July 1, 2017 through June 30, 2018; July 1, 2018 through June 30, 2019, July 1, 2019 through June 30, 2020; 

and July 1, 2020 through June 30, 2021). Special attention is directed to the following provision and clauses in Section 

1 of this contract: “Option to Extend the Term of Contract”, and “Economic Price Adjustment.” 

MAIL OR TELEFAX REPLY REQUESTED: Please review these specifications and mail your reply to U.S. 

Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112-B, Columbus, OH 43215 or 

telefax your reply to Columbus RPPO (614) 488-4577. NO TELEPHONE OR E-MAIL QUOTES WILL BE 

ACCEPTED. 

QUOTES ARE REQUESTED BY: 2:00 p.m., prevailing Columbus, Ohio time 

July 20, 2016 

QUOTES MUST BE RECEIVED BY ABOVE DATE AND TIME, LATE QUOTES WILL NOT BE 

CONSIDERED. 

BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this contract before 

bidding. Deleted requirements for Miscellaneous Forms and Instructions. Significant revisions to Section 4 – Schedule 

of Prices, additional changes scattered throughout. This contract contains Liquidated Damages, clause, see pages 2 

and 3.

Previously printed samples available at the BLM Publishing Services Denver, CO address indicated on page 11 and at 

the GPO address listed above. Bidder to e-mail scheduling request to kehler@usbr.gov and infocolumbus@gpo.gov. 

Program 1569-S is to be indicted in the subject line of the e-mail and the body should contain the proposed date and 

time of the visit. Samples available at GPO Columbus are not representative of assembly. 

Abstract is available on GPO Web Site at http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus

For information of a technical nature call Linda Price at (614) 488-4616, ext. 7 (No collect calls). 
RRA Forms, Instructions, and Booklets Page 2 of 33 

1569-S (06/17) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 06/01)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 08/02)). 

 GPO Contract Terms (GPO Publication 310.2): http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

 GPO QATAP (GPO Publication 310.1): http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

 DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby 

replaced with the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

 Other GPO Forms: http://www.gpo.gov/vendors.sfas.htm

REGULATIONS GOVERNING PROCUREMENT 

The U.S. Government Publishing Office (GPO) is an office in the legislative branch of the United States 

Government. Accordingly, the Federal Acquisition Regulation is inapplicable to this, and all GPO 

procurements. However, the text of certain provisions of the Federal Acquisition Regulation as contained in 

the Code of Federal Regulations (CFR), are referenced in this solicitation. The offeror should note that only 

those provisions of the Federal Acquisition Regulation which are specifically incorporated by reference into 

this solicitation, are applicable. 

SUBCONTRACTING: The predominant production function is printing/imaging and assembly of booklets. 

Bidder who must subcontract these operations will be declared non-responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes – Level III. 

NOTE: Prior to award, contractor may be required to provide information related to specific equipment that 

will be used for production. 

Inspection Levels (from ANSI/ASQC Z 1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

 P-7. Type Quality and Uniformity Approved Proofs/Press Sheets 

 P-9. Solid and Screen Tint Color Match Pantone Matching System/Press Sheets 

LIQUIDATED DAMAGES: Liquidated damages shall apply to the RRA Forms, RRA Forms Instructions, 

and RRA Forms Booklets (Certification Forms Booklet 7-21 Book-C and Reporting Forms Booklet 7-21 

Book-R) if the contractor fails to deliver the supplies or perform the services within the time specified in the 

contract, or in any authorized extension thereof. 
RRA Forms, Instructions, and Booklets Page 3 of 33 

1569-S (06/17) 

Please note the RRA forms are required by the following statutes and regulations 43 CFR Part 426 

www.usbr.gov/rra/Law_Rules/43CFR426.pdf (Acreage Limitation Rules and Regulations) and CFR (Code of 

Federal Regulations) 43 CFR Part 428 www.usbr.gov/rra/Law_Rules/43CFR428.pdf (Information 

Requirements for Certain Farm Operations in Excess of 960 Acres and the Eligibility of Certain Formerly 

Excess Land) as well as Public Law 97-293, Title II titled “Reclamation Reform Act of 1982.”) This 

particular law is commonly referred to as the “RRA.”). 

If the contractor fails to deliver the supplies or perform the services within the time specified in the contract, 

or any authorized extension thereof, the actual damage to the Government for the delay will be difficult or 

impossible to determine. Therefore, pursuant to the “Liquidated Damages” clause (GPO Contract Terms, 

Publication 310.2), in lieu of actual damages the contractor shall pay to the Government as fixed, agreed, and 

liquidated damages for each workday of delay, the amount set forth below. 

Liquidated damages will be assessed against that part or parts of an order which have not been 

shipped/delivered to the specified destination on the specified date. Liquidated damages will not be assessed 

against that part or parts of an order which have been shipped/delivered on schedule. 

The amount of damages will be computed at the rate of five percent (5%) of the contract price of the quantity 

not shipped/delivered in accordance with specifications for each workday the contractor is in default of the 

shipping/delivering schedule(s); provided, that the minimum amount of liquidated damages shall not be less 

than $5.00 for the entire order. The total damages assessed against a contractor shall in no case exceed fifty 

percent (50%) of the total value of the entire order. Liquidated damages will not be assessed if the contractor 

has shipped/delivered at least ninety percent (90%) of the quantity ordered for shipment to each specified 

destination on or before the scheduled date. 

Liquidated damages will apply to all shipments except: Materials furnished the contractor which are to be 

returned to the Government; sample copies or materials for file or storage purposes; and shipments marked 

either “File Copies” or “Depository Copies” sent to the Government Publishing Office, if ordered. However, 

payment of an order will be withheld until evidence of shipment of such material or copies is furnished. 

WARRANTY: The provisions of article 15 “Warranty” of Contract Clauses in GPO Contract Terms (Pub. 

310.2, effective December 1, 1987 (Rev. 8-01)) is amended for the solicitation to the effect that the warranty 

period is EXTENDED from 120 days to one (1) calendar year from the date the check is tendered as final 

payment. All other provisions remain the same. 

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before 

the contract expires. If the Government exercises this option, the extended contract shall be considered to 

include this clause, except, the total duration of the contract may not exceed 5 years (June 30, 2021) as a 

result of, and including, any extension(s) added under this clause. Further extension may be negotiated under 

the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” clause for authorized 

pricing adjustment(s). 

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the 

GPO and the contractor. 
RRA Forms, Instructions, and Booklets Page 4 of 33 

1569-S (06/17) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with 

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders 

placed during the first period specified below. Pricing will thereafter be eligible for adjustment during the 

second and any succeeding performance period(s). For each performance period after the first, a percentage 

figure will be calculated as described below and that figure will be the economic price adjustment for that 

entire next period. Pricing adjustments under this clause are not applicable to reimbursable postage or 

transportation costs, or to paper, if paper prices are subject to adjustment by separate clause elsewhere in this 

contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The 

first period will extend from Date of Award to June 30, 2017, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period 

may vary. The first day of the second and any succeeding period(s) will be the effective date of the economic 

price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in 

the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 

12-month interval ending three (3) months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval 

ending 3 months prior to July 1, 2016, called the base index. The percentage change (plus or minus) of the 

variable index from the base index will be the economic price adjustment for the period being considered for 

adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply 

the percentage increase or decrease against the total price of the invoice less reimbursable postage or 

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice 

price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic 

price adjustment clause. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order may be 

supplemented by an individual “Print Order” for each job placed with the contractor. The print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor’s/subcontractors’ facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. 
RRA Forms, Instructions, and Booklets Page 5 of 33 

1569-S (06/17) 

POSTAWARD TELEPHONE CONFERENCE: Unless waived by the Government, telephone conference 

between contractor and agency is required. The purpose of the conference will be to discuss and review all 

aspects of the contractor’s production plan and to establish coordination of all internal and external operations 

required to complete this contract. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through June 30, 2017 plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the 

terms and conditions of the contract. The contract shall control in the event of conflict with any print order. 

A print order shall be “issued” upon notification by the Government for purposes of the contract, when it is 

electronically transmitted or otherwise physically furnished to the contractor in conformance with the 

schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to the 

same extent as if completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior 

to the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this 

requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items 

set forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this 

contract. 

DELIVERY/SHIPPING STATUS INFORMATION: Contractors are to report information regarding each 

order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs 

and delivery schedules in accordance with the contract requirements by contacting Columbus RO via e-mail 

to trackcolumbus@gpo.gov, or by calling (614) 488-4616, ext. 0, or by faxing to (614) 488-4577. 
RRA Forms, Instructions, and Booklets Page 6 of 33 

1569-S (06/17) 

PAYMENT: Submit all invoices via FAX utilizing the GPO barcode coversheet program application. 

Instructions for the GPO barcode coversheet program application can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. Vouchers may also be mailed to: 

Comptroller, stop FMCE, Office of Financial Management, U.S. Government Publishing Office, Washington, 

DC 20401. 

After award, at Government’s option, the contractor must submit a copy of the print order, contractor’s 

invoice, and all mailing and/or delivery receipts via e-mail to infocolumbus@gpo.gov or fax to 614-488-

4577. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in Section 4 – 

Schedule of Prices, failure to do so may result in delayed payment. 
RRA Forms, Instructions, and Booklets Page 7 of 33 

1569-S (06/17) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of RRA Forms, RRA Instructions, and RRA Booklets 

printed face only and/or face and back requiring such operations as pickup, reproducibles, printing/imaging, 

assembly of booklets, packing, and delivery. 

TITLE: RRA Forms, Instructions, and Booklets 

Four different types of items will be ordered, RRA Forms, RRA Instructions, RRA Certification Forms 

Booklets, and RRA Reporting Forms Booklets. 

NUMBER OF ORDERS: Anticipate 1 order per year (usually July or August). 

QUANTITIES: Up to 10,000 copies of each form, instruction, or booklet as indicating on the individual 

print order. The total estimate yearly quantities of and specifications for forms, instructions, and booklets are 

described on pages 19 to 24. 

PAGE COUNT AND TRIM SIZES: Various page counts and trim sizes will be ordered. 

RRA Forms: Finished trim size will be 11 x 8-1/2” (landscape orientation): 

 Single Sheets: Trimmed 4 sides, finished size 11 x 8-1/2” 

 4-Panel Bi-Folds: 11 x 17”, trim 4 sides, fold to finished size 11 x 8-1/2”, title out 

 6-Panel Tri-Folds: 11 x 25-1/2”, trim 4 sides, fold to finished size 11 x 8-1/2”, title out 

RRA Instructions: Finished trim size will be 8-1/2 x 11” (portrait orientation): 

 Single Sheets: Trimmed 4 sides, finished trim size 8-1/2 x 11” 

o Anticipate RRA Instructions 7-21PE-IND and 7-21XSINAQ will have the companion RRA 

Form printed on back (head-to-left). 

 4-Panel Bi-Folds: 17 x 11”, trim 4 sides, fold to finished size 8-1/2 x 11”, title out. 

 6-Panel Tri-Folds: 25-1/2 x 11”, trim 4 sides, fold to finished size 8-1/2 x 11”, title out. 

 8-Page Saddle-Stitched Booklet, self-cover, trimmed 3 sides, finished size 8-1/2 x 11” 

 12-Page Saddle-Stitched Booklet, self-cover, trimmed 3 sides, finished size 8-1/2 x 11” 

RRA Booklets: Finished trim size of booklets will be 9 x 11” (copy provided is 8-1/2 x 11”, contractor to 

adjust margins to accommodate finished trim size). All RRA Form pages to perforate along the entire 11” 

dimension located 1/2” from the bind edge to facilitate easy removal from booklet. Trim 4 sides, care must 

be taken so that the folds on the fold-ins are not trimmed off. Bind booklets with two side stiches on left 11” 

dimension at 1/4” to 3/8” from left edge, do not stitch on or after perforation. Shrink wrap in units of 10 

booklets. 

Each booklet contains one copy of each instruction and two copies of each form (see below), with a 2-piece 

separate cover. RRA Forms with landscape orientation are to be assembled with the Form number on the first 

page/panel in the upper right corner (head-to-right). 

RRA Instructions printed in the booklet are to be produced as individual sheets and not as bi-folds, tri-folds, 

or saddle-stitched products. RRA Forms that are bi-folds are to be produced as 2 sets of 2 fold-in units and 

folded in together, follow sample provided with the individual print order. 
RRA Forms, Instructions, and Booklets Page 8 of 33 

1569-S (06/17) 

RRA Certification Forms Booklet, Form 7-21BOOK-C: There are 64 text pages (2 blanks), 3 sets of 2 foldins (each fold-in consists of two units, no blanks) for a total of 12 fold-in units, and a 2-piece separate cover 

(cover 1 prints, covers 2, 3, and 4 are blank). Assembly of interior booklet: 

 Form 7-21INFO (Instruction) – 1 set of 12 text pages, no blanks. 

 Form 7-2180EZ (Instruction) – 1 set of 4 text pages, 1 blank. 

 Form 7-2180EZ (Form) – 2 sets of 2 text pages, no blanks, perforate each set 1/2” from left edge 

 Form 7-2180 (Instruction) – 1 set of 6 text pages, 1 blank. 

 Form 7-2180 (Form) – 2 sets of 2 fold-in units, no blanks, perforate each set 1/2” from left edge 

 Form 7-2181 (Instruction) – 1 set of 6 text pages, no blanks. 

 Form 7-2181 (Form) – 2 sets of 2 fold-in units, no blanks, perforate each set 1/2” from left edge 

 Form 7-21VERIFY (Instruction) – 1 set of 2 text pages, no blanks 

 Form 7-21VERIFY (Form) – 2 sets of 2 text pages, no blanks, perforate each set 1/2” from left edge 

 Form 7-21TRUST (Instruction) – 1 set of 6 text pages, no blanks 

 Form 7-21TRUST (Form) – 2 sets of 2 fold-in units, no blanks, perforate each set 1/2” from left edge 

 Form 7-21XS (Instruction) – 1 set of 6 text pages, no blanks 

 Form 7-21XS (Form) – 2 sets of 2 text pages, no blanks, perforate each set 1/2” from left edge 

 Form 7-21FC (Instruction) – 1 set of 6 text pages, no blanks 

 Form 7-21FC (Form) – 2 sets of 2 text pages, no blanks, perforate each set 1/2” from left edge 

RRA Reporting Forms Booklet, Form 7-21BOOK-R: There are 64 text pages (1 blank), 3 sets of 2 fold-ins 

(each fold-in consists of two units, no blanks) for a total of 12 fold-in units, and a 2-piece separate cover 

(cover 1 prints, covers 2, 3, and 4 are blank). Assembly of interior booklet: 

 Form 7-21INFO (Instruction) – 1 set of 12 text pages, no blanks. 

 Form 7-2190EZ (Instruction) – 1 set of 4 text pages, 1 blank. 

 Form 7-2190EZ (Form) – 2 sets of 2 text pages, no blanks, perforate each set 1/2” from left edge 

 Form 7-2190 (Instruction) – 1 set of 6 text pages, no blanks. 

 Form 7-2190 (Form) – 2 sets of 2 fold-in units, no blanks, perforate each set 1/2” from left edge 

 Form 7-2191 (Instruction) – 1 set of 6 text pages, no blanks. 

 Form 7-2191 (Form) – 2 sets of 2 fold-in units, no blanks, perforate each set 1/2” from left edge 

 Form 7-21VERIFY (Instruction) – 1 set of 2 text pages, no blanks 

 Form 7-21VERIFY (Form) – 2 sets of 2 text pages, no blanks, perforate each set 1/2” from left edge 

 Form 7-21TRUST (Instruction) – 1 set of 6 text pages, no blanks 

 Form 7-21TRUST (Form) – 2 sets of 2 fold-in units, no blanks, perforate each set 1/2” from left edge 

 Form 7-21XS (Instruction) – 1 set of 6 text pages, no blanks 

 Form 7-21XS (Form) – 2 sets of 2 text pages, no blanks, perforate each set 1/2” from left edge 

 Form 7-21FC (Instruction) – 1 set of 6 text pages, no blanks 

 Form 7-21FC (Form) – 2 sets of 2 text pages, no blanks, perforate each set 1/2” from left edge 

NO QUANTITY VARIATION ALLOWED. 

GOVERNMENT TO FURNISH: Sample copy of each form, instruction, and booklet to be used as visual 

representation and for assembly. CD of PDF files (converted from Word documents created in Windows) to 

be used for production. 
RRA Forms, Instructions, and Booklets Page 9 of 33 

1569-S (06/17) 

Each order will contain a GPO Form 2511 Print Order and a multi-page (usually 6) specification description. 

A sample of this specification description is on pages 28 to 33. This is not an actual specification but an 

example of how it would appear. 

Delivery/Shipping Status Report Form. 

Form 905 (R. 3/90) “Labeling and Marking Specifications”. 

GPO Form 2511, Print Order. 

Blue Labels and Selection Certificate. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy 

or film, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government 

to Furnish,” necessary to produce the product(s) in accordance with these specifications. 

REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible 

for determining what type reproducibles will be used but must maintain the quality level specified in the 

contract. No separate charges will be allowed for the various types of reproducibles that may be used. 

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of 

the production process, at the highest effective resolution possible. The contractor is responsible for 

determining the appropriate output resolution to achieve optimal results for such design elements as blends, 

gradients, halftones, type and other images. This determination should be made using factors such as stock, 

imaging device (or press) being used, and other factors unique to the contractors production environment. 

PROOFS: All items require proofs. Contractor’s option to print using digital or offset method. 

ITEMS PRINTED OFFSET: All items require 2 set(s) of inkjet proofs that are G7 profiled and use pigmentbased inks may be submitted. A proofing RIP that provides option for high quality color matching such as 

Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 

12647-2 standard for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output 

must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain 

one of the following color control strips to be evaluated for accuracy: IDEAlliance ISO 12647-7 (2007 or 

later) Wedge or P2P25 Target. 

ITEMS PRINTED DIGITALLY: All items require two sets of digital color one-off proofs created using the 

same output device that will be used to produce the final printed product on the actual production stock. 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed 

and folded to the finished size/format of the product, as applicable. Proofs will be used for color match on the 

press during the production run. 

PROOF SUBMISSION: Submit proofs together with the furnished media (including visual when applicable) 

and a prepaid airbill to the address indicated on the individual print order. All packages containing proofs 

must be clearly marked on the outside as “PROOFS,” and contain the GPO Program and Print Order numbers 

and publication title. 
RRA Forms, Instructions, and Booklets Page 10 of 33 

1569-S (06/17) 

PROOF DELIVERY NOTIFICATION: The contractor must notify the Bureau of Reclamation and GPO via 

facsimile or e-mail when the proofs are shipped to the department and provide the name of the carrier service 

and tracking number. In addition, if the proofs are not returned by the department within the specified time 

the contractor must notify the Bureau of Reclamation and GPO that the proofs have not been returned. Send 

proof delivery notification via facsimile or e-mail to the fax number(s) or e-mail address(es) provided at the 

time of award. Include GPO Program and Print Order numbers and publication title with all correspondence. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs in a sufficient 

amount of time to meet the delivery schedule, the contractor may be deemed to have failed to make progress, 

and is subject to the termination for default clause. However, failure of the Government to terminate the 

contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract 

quantities in accordance with the original production schedule allotted in the specifications. 

Author’s alterations (refer to page 10 (item 16) of GPO Contract Terms) and revised proofs may be required. 

Author’s alterations and revised proofs will only be paid for when errors are caused by the Government and 

the Government deems it necessary to require revised proofs or make author’s alterations. 

The contractor must not print prior to receipt of an “Okay to Print”. 

SAMPLES OF COVER STOCK FOR RRA CERTIFICATION AND REPORTING BOOKLETS 

MUST BE INCLUDED WITH THE PROOFS. 

PREPRODUCTION SAMPLES: When requested on the individual print order, one pre-production sample 

of each instruction, form, and booklet will be required. The samples must be constructed as specified using 

the form, ink, equipment, and methods of production which will be used in producing the finished products. 

Paper used for samples must be of the size, kind, and quality the contractor will furnish. 

Samples will be inspected and must comply with the specifications as to kind and quality of materials, and 

quality of reproduction. 

Prior to the commencement of production of the contract production quantity of only those items requested to 

be reviewed, the contractor shall submit the samples, along with all of the furnished Government materials, to 

the address indicated under “Distribution”. 

The package must be marked “PRE-PRODUCTION SAMPLES – DO NOT DELAY”; and must include the 

GPO jacket number, program, print order number, dept. requisition number, and title. 

After pickup of material and print order, it is the responsibility of the contractor to submit the preproduction 

samples in sufficient time to allow Government inspection of the samples and production and shipment of the 

final product to meet the required delivery date. The Government will approve, conditionally approve, or 

disapprove the samples within 24 hours of receipt thereof by telephone, fax, or e-mail. 

Approval or conditional approval shall not relieve the contractor from complying with the specifications and 

all other terms and conditions of the contract. A conditional approval shall state any further action required 

by the contractor. A notice of disapproval shall state the reasons therefore. 
RRA Forms, Instructions, and Booklets Page 11 of 33 

1569-S (06/17) 

If the samples are disapproved by the Government, the Government at its option may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in 

the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no 

additional cost to the Government, and with no extension in the shipping schedule. The Government will 

require the time specified above to inspect and test any additional samples required. 

In the event the samples are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for 

default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in 

accordance with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the 

time specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with 

article 12 “Notice of Compliance with Schedules” of contract clauses in GPO Contract Terms (Pub. 310.2, 

effective December 1, 1987 (Rev. 6-01)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. 

Samples will not be returned to the contractor. All costs, including the costs of all samples shall be included 

in the contract price for the production quantity. All samples shall be manufactured at the facilities in which 

the contract production quantities are to be manufactured. These copies should be delivered to: 

Attn: Publishing Services 

US Department of the Interior 

Bureau of Reclamation 

Building 67, Room 170 

6th Avenue and Kipling Street 

Denver Colorado 80225-0007 

(Inside delivery required)

BINDERY INSPECTION: Bindery operations may be inspected and approved at the contractor’s plant for 

the purpose of establishing specified standards for use during the actual bindery process. Upon approval of 

the binding, the contractor is charged with maintaining those standards throughout the bindery run. A 

bindery inspection is for the purpose of setting specific standards that are to be maintained throughout the 

entire bindery process. It does not constitute a prior approval of the entire run. 

NOTIFICATION: Call the Columbus RO at (614) 488-4616, Ext. 0 with a minimum notice of 48 hours prior 

to availability of bindery operations. This notification must provide the starting date and time of bindery 

operations, as well as the tentative schedule for complete production of bindery operations. 

On site bindery inspections must be scheduled Monday through Thursday, exclusive of Federal holidays, and 

scheduled to begin between the hours of 7:00 a.m. and 7:00 p.m. local time. It is the contractor’s 

responsibility to maintain and adjust inspection schedules, as required, to ensure all subsequent inspections 

are performed on following workdays. Inspection schedules must allow Government representatives to 

complete approval of all bindery operations within the day/time requirements. 

Inspections must not be scheduled on weekends, or to “carry over to the following week” without prior 

approval by the GPO Contracting Officer. The GPO Contracting Officer reserves the right to deny requests 

for inspections that conflict with these scheduling requirements. 
RRA Forms, Instructions, and Booklets Page 12 of 33 

1569-S (06/17) 

Failure to comply with these scheduling requirements may result in additional Government per diem, 

overtime, and/or travel related charges which may be chargeable to the contractor (See GPO Contract Terms, 

Pub. 310.2, (Rev. 6-01), Article 14. Inspection and Tests, (e)(1) & (2)). 

STOCK/PAPER: The specifications of all stock/paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards 

No. 12” dated March 2011. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or 

furnished color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed 

on paper the color of which, in his opinion, materially differs from that of the color sample(s). The 

stock/paper to be used will be indicated on the individual print order. 

White Offset Book, basis size 25 x 38”, 60 lbs. per 500 sheets, equal to JCP Code A60. 

White, Uncoated Permanent Book (archival quality), basis size 25 x 38”, 60 lbs. per 500 sheets, equal to JCP 

Code A270. 

Colored Vellum-Finish Cover (anticipate Blue and Brown, basis size 20 x 26”, 65 or 80 lbs. per 500 sheets, 

equal to JCP Code L20. Match sample for color and weight. 

PRINTING/IMAGING: Print/Image face only or head-to-head/side in single ink color. Pantone color(s) 

will be indicated on the individual print order, CMYK build of Pantone color(s) is acceptable. See pages 19 

through 24 for printing information of forms, instructions, and booklets. 

At contractor’s option, the product may be produced via conventional offset or digital printing provided that 

Quality Level III standards are maintained. Final output must be wet ink, pigment-based with a minimum of 

175-line screen. Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum 

resolution of 1200 x 1200 dpi plus a RIP that provides an option for high quality color matching such as 

Device Links Technology and/or ICC Profiles. Resolution that is enhanced or simulated by software will not 

be acceptable. 

MARGINS: Margins will be as indicated on the print order or furnished material. No bleeds. RRA 

Certification Forms Booklets and RRA Reporting Forms Booklets have copy provided at 8-1/2 x 11”. 

Contractor to adjust left margins to fit image on 9 x 11” sheet to allow for 1/2” perforation. Top, bottom, and 

right margins are to be maintained. 

BINDING/CONSTRUCTION: Each shrink-wrap package to contain only one type of form, only one type 

of instruction, and only one type of booklet. Do not inner-mix items in shrink-wrapped packages. 

RRA FORMS AND INSTRUCTIONS: Fold all forms and instructions to 8-1/2 x 11” or 11 x 8-1/2”. Shrink 

wrap each form and each instruction in units of 50 (no deviations of less than 50 per each package). 

RRA BOOKLETS (Certification Forms Booklet and Reporting Forms Booklet): Collate and assemble 

booklets as indicated on pages 7 and 8. Shrink wrap in units of 10 booklets. 

PACKING: Do not inner-pack forms, instructions, and booklets. Each container to be individually labeled 

with Form Number and Title, Instruction Number and Title; Booklet Number and Title; and quantity in each 

container. 
RRA Forms, Instructions, and Booklets Page 13 of 33 

1569-S (06/17) 

Contractor shall furnish all packing material for shipping containers and pack in such a manner as to provide 

protection against all the normal hazards of cross-country transportation and warehouse storage. Shipping 

containers must have a minimum bursting strength of 275 pounds per square inch. Container weight is not to 

exceed 30 pounds when fully packed. Each carton must contain equal number of copies per container. 

PALLETS: Pallets are required. All pallets are to be secured with shrink wrapping and end and top 

protectors to avoid any damage to the boxes and securely placed on each pallet to insure contents are not 

damaged in transit. 

PALLETIZING: Contractor will be required to furnish pallets for bulk shipments in shipping containers 

when the containers fill 2 layers or more on the pallet. Except for size, pallets must conform with Federal 

Specifications NN-P-71c, dated September 10, 1973 and any amendments thereto, as follows: 

Type III (4-way (partial), flush, assembled, nonreversible). Size L 40” x W 48”. Full entry must be on the 

48” width. Group II (medium density wood) or Group III (high density wood), at contractor’s option. 

Fasten with straps over edge protectors when the containers fill more than 1 layer on the pallet. Pallets shall 

be suitably packed so as to insure acceptance and safe delivery by common carriers to the point of delivery. 

Maximum height (including pallet) 47”. Pack flush to corners, no overhang permitted at any edge. Voids 

must be to the interior of the pallet. Pack with care. Loaded pallets may be stored 4 high at destination. 

All containers on pallets must be secured to prevent containers from shifting when pallets are hoisted to a 

high shelving area. 

LABELING AND MARKING: Follow Labeling and Marking Specifications GPO Contract Terms. Each 

carton must be marked with contents inside as described under “Packing”. 

INSPECTION SAMPLES: When indicated on the print order or otherwise requested, two samples shall be 

sent for inspection to the U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112B, Columbus, Ohio 43215-7034, Attn: Inspection Samples. 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include 

a facsimile of the print order on which they were ordered. The contractor will comply with the shipping 

schedule regardless of this requirement and will be notified of the test results only if there are deficiencies. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): 

(a) Each item ordered must be divided into equal sublots in accordance with the chart below. A random 

copy of each item must be selected from each sublot. Random copies must not be chosen from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by 

GPO certifying that random copies were selected as directed. The random copies constitute a part of 

the total quantity ordered, and no additional charge will be allowed. 

 Quantity of Each Item Ordered Number of Sublots 

 Up to 500 32 

 500 - 3,200 50 

 3,001 - 12,000 80 
RRA Forms, Instructions, and Booklets Page 14 of 33 

1569-S (06/17) 

(b) These randomly selected samples must be packed separately and must be identified by a special 

Government-furnished blue label, which is to be affixed to each affected container. These random 

sample copies must be recorded separately on all shipping documents and sent in accordance with the 

print order. 

(c) A copy of the PRINT ORDER/SPECIFICATION and a signed Government furnished selection 

certificate shall be included. 

(d) A copy of the Government furnished certificate must accompany the voucher sent to GPO for 

payment. Failure to furnish the certificate may result in delay in processing voucher. 

DISTRIBUTION: Deliver f.o.b. destination to the Denver, CO address indicated on the individual print 

order. Refer to page 27 for details regarding mandatory general delivery requirements to Bureau of 

Reclamation in Denver Colorado to Building 56 and to Building 67. These instructions give specific 

information on the arrangements that need to be made to insure the delivery will be accepted. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any 

job prior to receipt of the individual print order (GPO Form 2511), to be provided with the furnished material. 

If agent picks-up material, the contractor must provide an adequate supply of completed manifests (airbills) to 

the Government agency placing the orders listing his firm as both the shipper and the consignee. 

The ship/delivery date indicated on the print order is the date products must be received at Denver, CO 

address indicated on the individual print order. Anticipate order will be placed in the month of July or in the 

month of August and will require delivery by mid-September (usually no later than September 15th). 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers, total quantity delivered, number of cartons, and 

quantity per carton, date delivery made, and signature of the Government agent accepting delivery. The 

original copy of this receipt must accompany the contractor’s voucher for payment. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information. 

RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must deliver all furnished 

material, together with one printed sample of the job, to the address indicated on the individual print order 

within five days after delivery date. 

These materials must be packaged, properly labeled, and delivered separate from the entire job. The 

contractor must be able to produce a separate signed receipt for these materials at any time during the 

contract. 

All expenses incidental to pick-up and return of all materials, sample copies, proofs, and pre-production 

samples must be borne by the contractor. 
RRA Forms, Instructions, and Booklets Page 15 of 33 

1569-S (06/17) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to 

the following units of production which are the estimated requirements to produce 1 year’s orders under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

I. (1) (2) 

 1. (a) 27 184 

 (b) 10 148 

 (c) 10 96 

 (d) 2 6 

 (e) 2 74 

 2. (a) 2 9 

 (b) 128 576 

 (c) 24 108 

 II. (a) 1,565 

 (b) 67 

 (c) 18 

 III. (a) 1 

 (b) 1,106 

 (c) 85 

 (d) 1 
RRA Forms, Instructions, and Booklets Page 16 of 33 

1569-S (06/17) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. destination to Denver, Colorado. 

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered. 

Prices shall be all-inclusive, covering all materials and operations, for complete production in accordance 

with these specifications. Bidder must make an entry in each of the spaces provided. 

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may 

be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per 100 rate. 

I. PRINTING/IMAGING: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and delivery in accordance with these specifications except for Items 

II. Stock/Paper, and III. Packing and Sealing for Distribution. 

Makeready Running per 

and/or Setup 100 Copies 

(1) (2) 

 1. Printing Forms and Instructions in a single 

 ink color, including trimming to size: 

 (a) Single Sheets ................................................. per form ..................... $__________ $__________ 

 (b) 4-Panel Bi-Folds (including folding) ............. per form ..................... $__________ $__________ 

 (c) 6-Panel Tri-Folds (including folding) ........... per form ..................... $__________ $__________ 

 (d) 8-Page Saddle-Stitched Booklets 

 (including saddle-stitching) ........................... per booklet ................. $__________ $__________ 

 (e) 12-Page Saddle-Stitched Booklets 

 (including saddle-stitching) ........................... per booklet ................. $__________ $__________ 

____________ 

(Initials) 

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE
RRA Forms, Instructions, and Booklets Page 17 of 33 

1569-S (06/17) 

SCHEDULE OF PRICES 

I. PRINTING/IMAGING (Continued from previous page):

Makeready Running per 

and/or Setup 100 Copies 

(1) (2) 

 2. Printing Certification and Reporting Booklets 

(9 x 11”) in a *single ink color per page, including 

 trimming to size and side-stitching: 

 (a) Complete Cover ............................................. per complete cover ..... $__________ $__________ 

 (b) Text Pages ..................................................... per page ...................... $__________ $__________ 

 (c) Fold-Ins ......................................................... per fold-in **unit ....... $__________ $__________ 

*Each page will print in a single ink color; however, each form and each instruction will have its own 

assigned Pantone ink color as specified on pages 19 to 24. Only one ink charge allowed. 

**A unit is defined as 99 square inches. The number of units will be determined by dividing the trim size 

(expressed in square inches) by 99 square inches with any fractional remainder being counted as a whole. 

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these 

specifications, as ordered on the individual print orders, will be based on the net number of units furnished for 

the product(s) ordered. The cost of any stock/paper required for makeready or running spoilage must be 

included in the prices offered. A unit is defined as 99 square inches. The number of units will be determined 

by dividing the trim size (expressed in square inches) by 99 square inches with any fractional remainder being 

counted as a whole. 

Per 100 Units 

 (a) White Offset Book (60 lbs.) .................................................................................... $__________ 

 (b) White Uncoated Permanent Book (Archival Quality) (60 lbs.) .............................. $__________ 

 (c) Colored Vellum-Finish Cover (65 lbs. or 80 lbs.) ................................................... $__________ 

III. ADDITIONAL OPERATIONS: Prices offered for the following must include the cost of all required 

materials and operations in accordance with these specifications. Prices offered for Items (c) and (d) must 

include the cost of all necessary wrapping and packing materials, labeling and marking, and the preparation of 

all necessary mailing and shipping documents in accordance with these specifications. 

 (a) Pre-production samples ........................................................... per order ................. $__________

 (b) Shrink-film wrapping .............................................................. per package ............ $__________ 

 (c) Packing & sealing containers (NTE 30 lbs. per cont.) ............ per container .......... $__________ 

 (d) Pallets ...................................................................................... per pallet ................ $__________ 

____________ 

(Initials) 

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE 
RRA Forms, Instructions, and Booklets Page 18 of 33 

1569-S (06/17) 

SCHEDULE OF PRICES 

QUOTE SUBMISSION AND BIDDERS NAME AND SIGNATURE: Fill out and return “Section 4. – 

Schedule of Prices”, initial or sign in the space provided. See page 1 for instructions on how and where to 

submit quote. 

DISCOUNTS ARE OFFERED FOR PAYMENT AS FOLLOWS: _____ percent, _____ calendar days. 

(Refer to Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Pub. 310.2)). 

BIDDER: _____________________________________________________________________________ 

_______________________________________________________________________________________ 

(Street Address – City – State – Zip Code) 

BY: __________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

___________________________________ ____________________ ____________________ 

(Person to be contacted) (Telephone Number) (Fax Number) 

E-Mail Address: _________________________________________________________________________ 

CONTRACTOR CODE (if known): ____________________ 

SHIPMENT(S) WILL BE MADE FROM: City ______________________________, State _____ 

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE
RRA Forms, Instructions, and Booklets Page 19 of 33 

1569-S (06/17) 

RRA Forms Descriptions 

Note – see revised spreadsheet regarding information contained in each of the two spreadsheets 

attached to this specification

Form 

Number 

Form 

Instruction 

Form Title No. of 

Pages 

Color of 

Ink Notes Trim Size Stock 

Estimated 

Annual 

Quantity 

7-2180 X Certification of Individual’s 

Landholdings 

6 – Panel 

6 is blank. 

Pantone 

302U Blue 

2 folds 25-1/2 x 11" 

fold to 8-1/2 x 

11" 

60# White Offset 

Book – A60 

2,600 

7-2180 X Certification of Individual’s 

Landholdings 

4, no 

blanks. 

Pantone 

302U Blue 

1 fold 11 x 17" folds 

to 11 x 8-1/2" 

60# White Offset 

Book – A60 

4,800 

7-2180EZ X "EZ" Certification of Individual’s 

Landholdings 

4 – Panel 

4 is blank. 

Pantone 

302U Blue 

1 fold 17 x 11" fold 

to 8-1/2 x 11" 

60# White Offset 

Book – A60 

800 

7-2180EZ X "EZ" Certification of Individual’s 

Landholdings 

2 – No 

blanks. 

Pantone 

302U Blue 

1 doublesided sheet 11 x 8-1/2" 60# White Offset 

Book – A60 

1,000 

7-2181 X Certification of Entity’s Landholdings 6 – No 

blanks. 

Pantone 

302U Blue 

2 folds 25-1/2 x 11" 

fold to 8-1/2 x 

11" 

60# White Offset 

Book – A60 

2,100 

7-2181 X Certification of Entity’s Landholdings 4 – No 

blanks. 

Pantone 

302U Blue 

1 fold 11 x 17" folds 

to 11 x 8-1/2" 

60# White Offset 

Book – A60 

3,600 

7-2184 X Certification of Religious Or 

Charitable Organization’s 

Landholdings 

6 – No 

blanks. 

Pantone 

302U Blue 

2 folds 25-1/2 x 11" 

fold to 8-1/2 x 

11" 

60# White Offset 

Book – A60 

400 

7-2184 X Certification of Religious Or 

Charitable Organization’s 

Landholdings 

4 – No 

blanks. 

Pantone 

302U Blue 

1 fold 11 x 17" folds 

to 11 x 8-1/2" 

60# White Offset 

Book – A60 

400 

7-21SUMM-C X District Summary of Certification and 

Declaration Forms 

8 – No 

blanks. 

Pantone 

302U Blue 

l fold, 

booklet style, 

2 staples 

(Saddle 

stitched) 

8 pages Self 

cover 8-1/2 x 

11" 

60# White Offset 

Book – A60 

400 

7-21SUMM-C X District Summary of Certification and 

Declaration Forms 

2 – Panel 

2 is blank. 

Pantone 

302U Blue 

Must Be On 

Archival 

Paper 

11 x 8-1/2 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

600 

7-21SUMM-C 

Tabulation A 

X District Summary of Certification and 

Declaration Forms - Tabulation A of 

Individual and Entity Certification 

Forms (Forms 7-2180, 7-2180EZ, 

and 7-2181) 

2 – Panel 

2 is blank. 

Pantone 

302U Blue 

Must Be On 

Archival 

Paper 

11 x 8-1/2 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

1,000 

7-21SUMM-C 

Tabulation B 

X District Summary of Certification and 

Declaration Forms Tabulation B of 

Declaration of Trust’s or Estate’s 

Landholdings Forms (Form 7-

21Trust) 

2 – Panel 

2 is blank. 

Pantone 

302U Blue 

Must Be On 

Archival 

Paper 

11 x 8-1/2 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

600 
RRA Forms, Instructions, and Booklets Page 20 of 33 

1569-S (06/17) 

Form 

Number 

Form 

Instruction 

Form Title No. of 

Pages 

Color of 

Ink Notes Trim Size Stock 

Estimated 

Annual 

Quantity 

7-21SUMM-C 

Tabulation C 

X District Summary of Certification and 

Declaration Forms Tabulation C of 

Declaration of Public Entity’s 

Landholdings Forms (Form 7-21PE) 

2 – Panel 

2 is blank. 

Pantone 

302U Blue 

Must Be On 

Archival 

Paper 

11 x 8-1/2 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

500 

7-21SUMM-C 

Tabulation D 

X District Summary of Certification and 

Declaration Forms - Tabulation D of 

Certification of Religious Or 

Charitable Organization’s 

Landholdings Forms (Form 7-2184) 

2 – Panel 

2 is blank. 

Pantone 

302U Blue 

Must Be On 

Archival 

Paper 

11 x 8-1/2 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

400 

7-21SUMM-C 

Tabulation E 

X District Summary of Certification and 

Declaration Forms - Tabulation E of 

Certification From Errors, 

Omissions, and Discrepancies 

2 – Panel 

2 is blank. 

Pantone 

302U Blue 

Must Be On 

Archival 

Paper 

11 x 8-1/2 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

400 

7-21SUMM-C 

Tabulation F 

X District Summary of Certification and 

Declaration Forms - Tabulation F of 

Part Owners Subject to 

Discretionary Provisions) 

2 – Panel 

2 is blank. 

Pantone 

302U Blue 

Must Be On 

Archival 

Paper 

11 x 8-1/2 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

600 

7-21SUMM-C 

Tabulation G 

X District Summary of Certification and 

Declaration Forms - Tabulation G of 

Declaration of Farm Operator 

Information Forms (Form 7-

21Farmop) 

2 – Panel 

2 is blank. 

Pantone 

302U Blue 

Must Be On 

Archival 

Paper 

11 x 8-1/2 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

500 

7-2190 X Report of Individual’s Landholdings 6 – No 

blanks. 

Pantone 

174U 

Brown 

2 folds 25-1/2 x 11" 

fold to 8-1/2 x 

11" 

60# White Offset 

Book – A60 

500 

7-2190 X Report of Individual’s Landholdings 4 – No 

blanks. 

Pantone 

174U 

Brown 

1 fold 11 x 17" fold 

to 11 x 8-1/2" 

60# White Offset 

Book – A60 

1,400 

7-2190EZ X "EZ" Report of Individual’s 

Landholdings 

4 – Panel 

4 is blank. 

Pantone 

174U 

Brown 

1 fold 17 x 11" fold 

to 8-1/2 x 11" 

60# White Offset 

Book – A60 

200 

7-2190EZ X "EZ" Report of Individual’s 

Landholdings 

2 – No 

blanks. 

Pantone 

174U 

Brown 

1 doublesided sheet 

11 x 8-1/2 60# White Offset 

Book – A60 

300 

7-2191 X Report of Entity’s Landholdings 6 – No 

blanks. 

Pantone 

174U 

Brown 

2 folds 25-1/2 x 11" 

fold to 8-1/2 x 

11" 

60# White Offset 

Book – A60 

500 

7-2191 X Report of Entity’s Landholdings 4 – No 

blanks. 

Pantone 

174U 

Brown 

1 fold 11 x 17" fold 

to 11 x 8-1/2" 

60# White Offset 

Book – A60 

1,000 
RRA Forms, Instructions, and Booklets Page 21 of 33 

1569-S (06/17) 

Form 

Number 

Form 

Instruction 

Form Title No. of 

Pages 

Color of 

Ink Notes Trim Size Stock 

Estimated 

Annual 

Quantity 

7-2194 X Report of Religious Or Charitable 

Organization’s Landholdings 

6 – No 

blanks. 

Pantone 

174U 

Brown 

2 folds 25-1/2 x 11" 

fold to 8-1/2 x 

11" 

60# White Offset 

Book – A60 

200 

7-2194 X Report of Religious Or Charitable 

Organization’s Landholdings 

4 – No 

blanks. 

Pantone 

174U 

Brown 

1 fold 11 x 17" fold 

to 11 x 8-1/2" 

60# White Offset 

Book – A60 

200 

7-21SUMM-R X District Summary of Reporting and 

Declaration Forms 

8 –No 

blanks. 

Pantone 

174U 

Brown 

1 fold, 

booklet style, 

2 staples 

(Saddle 

stitched) 

12 pages selfcover 8-1/2 x 

11" 

60# White Offset 

Book – A60 

200 

7-21SUMM-R X District Summary of Reporting and 

Declaration Forms 

2 – Panel 

2 is blank. 

Pantone 

174U 

Brown 

Must Be On 

Archival 

Paper 

11 x 8-1/2" 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

300 

7-21SUMM-R 

Tabulation A 

X District Summary of Reporting and 

Declaration Forms - Tabulation A of 

Individual and Entity Reporting 

Forms (Forms 7-2190, 7-2190EZ, 

and 7-2191) 

2 – Panel 

2 is blank. 

Pantone 

174U 

Brown 

Must Be On 

Archival 

Paper 

11 x 8-1/2" 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

400 

7-21SUMM-R 

Tabulation B 

X District Summary of Reporting and 

Declaration Forms - Tabulation B of 

Declaration of Trust’s or Estate’s 

Landholdings Forms (Form 7-

21Trust) 

2 – Panel 

2 is blank. 

Pantone 

174U 

Brown 

Must Be On 

Archival 

Paper 

11 x 8-1/2" 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

200 

7-21SUMM-R 

Tabulation C 

X District Summary of Reporting and 

Declaration Forms - Tabulation C of 

Declaration of Public Entity’s 

Landholdings Forms (Form 7-21PE) 

2 – Panel 

2 is blank. 

Pantone 

174U 

Brown 

Must Be On 

Archival 

Paper 

11 x 8-1/2" 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

200 

7-21SUMM-R 

Tabulation D 

X District Summary of Reporting and 

Declaration Forms - Tabulation D of 

Report of Religious Or Charitable 

Organization’s Landholdings Forms 

(Form 7-2194) 

2 – Panel 

2 is blank. 

Pantone 

174U 

Brown 

Must Be On 

Archival 

Paper 

11 x 8-1/2" 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

200 

7-21SUMM-R 

Tabulation E 

X District Summary of Reporting and 

Declaration Forms - Tabulation E of 

Reporting Form Errors, Omissions, 

and Discrepancies 

2 – Panel 

2 is blank. 

Pantone 

174U 

Brown 

Must Be On 

Archival 

Paper 

11 x 8-1/2" 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

200 
RRA Forms, Instructions, and Booklets Page 22 of 33 

1569-S (06/17) 

Form 

Number 

Form 

Instruction 

Form Title No. of 

Pages 

Color of 

Ink Notes Trim Size Stock 

Estimated 

Annual 

Quantity 

7-21SUMM-R 

Tabulation F 

X District Summary of Reporting and 

Declaration Forms - Tabulation F of 

Part Owners Subject To Prior Law 

Provisions 

2 – Panel 

2 is blank. 

Pantone 

174U 

Brown 

Must Be On 

Archival 

Paper 

11 x 8-1/2" 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

400 

7-21SUMM-R 

Tabulation G 

X District Summary of Reporting and 

Declaration Forms - Tabulation G of 

Declaration of Farm Operator 

Information Forms (Form 7-

21FARMOP) 

2 – Panel 

2 is blank. 

Pantone 

174U 

Brown 

Must Be On 

Archival 

Paper 

11 x 8-1/2" 60# White 

Uncoated 

Permanent Book 

(Archival Quality) 

– A270 

200 

7-21INFO X General Information About The RRA 

Forms 

12 – No 

blanks. 

Black 1 fold, 

booklet style, 

2 staples 

(Saddle 

stitched) 

12 pages Self 

Cover 8-1/2 x 

11" 

60# White Offset 

Book – A60 

6,800 

7-21TRUST X Declaration of Trust’s or Estate’s 

Landholdings 

6 – No 

blanks. 

Pantone 

335U 

Green 

2 folds 25-1/2 x 11" 

fold to 8-1/2 x 

11" 

60# White Offset 

Book – A60 

1,200 

7-21TRUST X Declaration of Trust’s or Estate’s 

Landholdings 

4 – No 

blanks. 

Pantone 

335U 

Green 

1 fold 11 x 17" fold 

to 11 x 8-1/2" 

60# White Offset 

Book – A60 

1,400 

7-21PE X Declaration of Public Entity’s 

Landholdings 

12 – 

Panels 11 

and 12 

are blank. 

Pantone 

335U 

Green 

1 fold, 

booklet style 

2 staples 

(Saddle 

stitched) 

12 pages Self 

Cover 8-1/2 x 

11" 

60# White Offset 

Book – A60 

600 

7-21PE X Declaration of Public Entity’s 

Landholdings 

6 – No 

blanks. 

Pantone 

335U 

Green 

2 folds 11 x 25-1/2" 

fold to 11 x 8-

1/2" 

60# White Offset 

Book – A60 

600 

7-21PE-IND X X Attachment Sheet for Form 7-21PE 

(Identification of Indirectly Held 

Land) 

2 – No 

blanks. 

Pantone 

335U 

Green 

Form & 

Instructions 

are printed 

as 1 doublesided sheet 

8-1/2 x 11" 

Instruction on 

face, Form on 

back 

60# White Offset 

Book – A60 

400 

7-21VERIFY X Verification of Landholdings 2 – No 

blanks. 

Pantone 

513U 

Purple 

1 doublesided sheet 

8-1/2 x 11" 

sheet 

60# White Offset 

Book – A60 

1,900 

7-21VERIFY X Verification of Landholdings 2 – No 

blanks. 

Pantone 

513U 

Purple 

l doublesided sheet 

11 x 8-1/2" 

single sheet 

60# White Offset 

Book – A60 

3,000 

7-21FARMOP X Declaration of Farm Operator 

Information 

4 – No 

blanks. 

Pantone 

335U 

Green 

1 fold 17 x 11" fold 

to 8-1/2 x 11" 

60# White Offset 

Book – A60 

400 
RRA Forms, Instructions, and Booklets Page 23 of 33 

1569-S (06/17) 

Form 

Number 

Form 

Instruction 

Form Title No. of 

Pages 

Color of 

Ink Notes Trim Size Stock 

Estimated 

Annual 

Quantity 

7-21FARMOP X Declaration of Farm Operator 

Information 

4 – No 

blanks. 

Pantone 

335U 

Green 

1 fold 11 x 17" fold 

to 11 x 8-1/2" 

60# White Offset 

Book – A60 

600 

7-21XS X Designation of Excess Land 6 – No 

blanks. 

Pantone 

199U Red 

2 folds 25-1/2 x 11" 

fold to 8-1/2 x 

11" 

60# White Offset 

Book – A60 

700 

7-21XS X Designation of Excess Land 2 – No 

blanks. 

Pantone 

199U Red 

1 doublesided sheet 11 x 8-1/2 60# White Offset 

Book – A60 

1,000 

7-21XSINAQ X X Attachment Sheet for Form 7-21XS 2 – No 

blanks. 

Pantone 

199U Red 

Form & 

Instructions 

are printed 

as 1 doublesided sheet 

8-1/2 x 11" 

Instruction on 

face, Form on 

back 

60# White Offset 

Book – A60 

300 

7-21FC X Selection of Full-Cost Land 6 – No 

blanks. 

Pantone 

199U Red 

2 folds 25-1/2 x 11" 

fold to 8-1/2 x 

11" 

60# White Offset 

Book – A60 

800 

7-21FC X Selection of Full-Cost Land 2 – No 

blanks. 

Pantone 

199U Red 

1 doublesided sheet 11 x 8-1/2" 60# White Offset 

Book – A60 

1,300 

7-21CONT-O X Continuation Sheet for Directly 

Owned Land 

2 – No 

blanks. 

Black 1 doublesided sheet 11 x 8-1/2" 60# White Offset 

Book – A60 

600 

7-21CONT-L X Continuation Sheet for Directly 

Leased Land 

2 – No 

blanks. 

Black 1 doublesided sheet 11 x 8-1/2" 60# White Offset 

Book – A60 

1,200 

7-21CONT-I X Continuation Sheet for Indirectly 

Held Land 

2 – No 

blanks. 

Black 1 doublesided sheet 11 x 8-1/2" 60# White Offset 

Book 

700 

7-21BOOK-C X X Certification Forms Booklet - Cover 

is 65-80# Vellum, Blue, Trim size is 

9 x 11”, stapled 2 on left. Cover 1 

prints in black ink, covers 2,3 and 4 

are blank. 7-21INFO prints in black, 

7-2180EZ, 7-2180 and 7-2181 print 

in Pantone 302U Blue, 7-21VERIFY 

prints in Pantone 513U Purple, 7-

21TRUST prints in Pantone 335U 

Green, 7-21XS and 7-21FC print in 

Pantone 199U Red. ALL FORMS 

require 2 copies per form to be 

inserted into book and are printed 

head to foot and are perforated. 

Instructions print head to head and 

are not perforated. 

See 

Pages 7 

and 8 

Black Ink 

on the 

cover, 

colored ink 

for forms 

(match 

Pantone 

number 

indicated) 

See Pages 7 

and 8 

See Pages 7 

and 8 

60# White Offset 

Book – A60 for 

text and 65-80# 

blue vellum 

(match sample 

for color and 

weight) 

800 
RRA Forms, Instructions, and Booklets Page 24 of 33 

1569-S (06/17) 

Form 

Number 

Form 

Instruction 

Form Title No. of 

Pages 

Color of 

Ink Notes Trim Size Stock 

Estimated 

Annual 

Quantity 

7-21BOOK-R X X Reporting Forms Booklet - Cover is 

65-80# Vellum, Brown, trim size is 9 

x 11", stapled 2 on left. Cover 1 

prints in black ink, covers 2, 3, and 4 

are blank. 7-21INFO prints in black 

ink, 7-2190EZ, 7-2190 and 7-2191 

print in Pantone 174U Brown, 7-

21VERIFY print in Pantone 513U 

Purple, 7-21TRUST prints in 

Pantone 335U Green, 7-21XS and 

7-21FC print in Pantone 199U Red. 

ALL FORMS require two copies per 

form to be inserted into booklet and 

are printed head to foot and are 

perforated, instructions print head to 

head and are not perforated. 

See 

Pages 8 

and 9 

Black Ink 

on the 

cover, 

colored ink 

for forms 

(match 

Pantone 

number 

indicated) 

See Pages 7 

and 8 

See Pages 7 

and 8 

60# White Offset 

Book – A60 for 

text and 65-80# 

brown vellum 

(match sample 

for color and 

weight) 

100 

ADDITIONAL INFORMATION 

Furnished Materials: Electronic files containing pdf files for each item and previous samples plus 

additional information. 

Instructions that print with more than 2 panels (17 x 11” or 25-1/2 x 11”) when printed independently from 

the Certification and Reporting Booklets will print as individual 9 x 11” pages when printed for and 

incorporated into the booklets. 

Paper: Contractor shall provide sample of cover stock to be used on RRA Certification and Reporting Forms 

Booklets. These samples shall be sent with proofs. 

RRA Certification Forms Booklet: Cover: Blue equal to JCP Code L20, Vellum-Finish Cover, 65-80 lbs., 

text/foldins: 60 lbs. White Offset Book, equal to JCP Code A60. See sample for color and weight of cover. 

RRA Reporting Forms Booklet: Cover: Brown, 65-80 lbs., equal to JCP Code L20, Vellum-Finish Cover, 

text/foldins: 60 lbs. White Offset Book, equal to JCP Code A60. See sample for color and weight of cover. 

RRA Forms and RRA Instructions (except 7-21SUMM-C Form, 7-21SUMM-C Tabulation Forms A 

through G, 7-21SUMM-R Form, and 7-21SUMM-R Tabulation Forms A through G): 60 lbs. White 

Offset Book, equal to JCP Code A60. 

RRA Forms (7-21SUMM-C Form, 7-21SUMM-C Tabulation Forms A through G, 7-21SUMM-R 

Form, and 7-21SUMM-R Tabulation Forms A through G): White, Uncoated Permanent Book (archival 

quality), 60 lbs. equal to JCP Code A270. 

Various Ink colors including: Black, Pantone 302 Blue, Pantone 174 Brown, Pantone 335 Green, Pantone 

199 Red, and Pantone 513 Purple or CMYK Build for each of these colors. Please note, all items print in one 

color only. (Previous samples show colors for each of the different parts of this project). 
RRA Forms, Instructions, and Booklets Page 25 of 33 

1569-S (06/17) 

Proofs: Proofs are required on all items. Digital or similar proofs. Digital proofs must be created using the 

same Raster Image Processor (RIP) that will be used to produce the product. Proofs shall be collated in page 

sequence with all elements in proper position (not pasted up), imaged face and back, and trimmed to the 

finished size of the product. The contractor will also be required to show perforation lines on forms for RRA 

Booklets. Pantone colors must be noted for each item. 

Proofs will be withheld not more than 4 workday(s) from receipt by the Government to receipt in contractor’s 

plant. Contractor shall provide proper mailing (FedEx or other) to agency for return of proofs. Contractor 

must not print prior to receipt of “OK” to print by agency. Contractor shall also provide samples of cover 

stock to be used on Booklet R and Booklet C (Items 1 and 2) when providing proofs. 

Preproduction Samples: When requested, one pre-production sample of each instruction, form, and booklet 

will be required. Construction and paper should be the same as that used on the final product. This sample 

will be reviewed and approved/disapproved in approximately 1 (one) day. If disapproved, the contractor 

will be required to make the necessary corrections and a second preproduction sample may or may not be 

required. 

Deliver proofs and Preproduction Samples (upon request) to: Attn: Publishing Services (84-21131), US 

Department of the Interior, Bureau of Reclamation, 6th Avenue and Kipling Street, Building 67, Room 170, 

Denver Federal Center, Denver CO 80225-0007. 

Contractor shall provide all furnished materials with proofs. Contractor shall also provide a copy of 

contractor’s proof memo, and information identifying a point of contact and phone number. 

Binding and Bindery Inspection: Binding requirements as noted above for each item. Please notify agency 

per the terms of the contract for the bindery inspection. 

Packing: Keep all items separate. RRA Booklets shrink wrap in units of 10. RRA Forms and RRA 

Instructions shrink wrap in units of 50. Box items in boxes of approximately 11-1/4 x 8-3/4 x 12”. 

Contractor must clearly identify the contents of all packages and cartons with Item Number, title of Form, 

Instruction, and Booklet, as applicable, including revision date and quantity. Forms, instructions, and 

booklets are to be grouped and palletized together by Form number in order to facilitate future distribution. 

For example, RRA Booklets on one pallet, all 7-2180 instructions and forms on one pallet, etc. (as applicable, 

if pallets are required). 

Delivery requirements: Delivery of completed product must be completed on or before September 15. 

Please see information below regarding notification. 

1 set of each item (collated), all original materials, etc. to: 

US Department of the Interior 

Bureau of Reclamation 

Attn: Publishing Services 

6th Avenue & Kipling 

Bldg. 67, Rm. 170 

Denver Federal Center 

Denver CO 80225-0007 

(Inside delivery required) 
RRA Forms, Instructions, and Booklets Page 26 of 33 

1569-S (06/17) 

All remaining items: 

US Department of the Interior 

Bureau of Reclamation 

6th Avenue and Kipling Street 

Building 56, 1900 Wing (S-6 Entrance) 

Denver Federal Center 

Denver CO 80225-0007 

(Inside delivery required) 

All deliveries to the Denver Federal Center must enter at Gate 2. SEE MANDATORY DELIVERY 

REQUIREMENTS, page 27. Information contained within these mandatory requirements include the 

notificationof the agency two days prior to delivery of these products in order to make arrangements for 

someone to be on site at the above location at the time of the delivery. The date of the delivery must be 

provided and a two-hour window of delivery on the above site on the actual day must be provided to have 

someone at that location at that time for acceptance of the delivery. Please provide details regarding the 

number of pallets/boxes to be shipped.
RRA Forms, Instructions, and Booklets Page 27 of 33 

1569-S (06/17) 

MANDATORY DELIVERY REQUIREMENTS 

Denver Federal Center Delivery Instructions: 

The Bureau of Reclamation security requirements mandate that all printing deliveries must be scheduled twoworkdays in advance. To schedule an appointment for delivery, please contact the Reclamation Printing 

Procurement Branch on (303) 445-2066 or 2065. A detailed email to publishingservices@usbr.gov is an 

acceptable method to schedule delivery appointment if preferred. 

Any delivery attempt without proper notification shall be denied, the warehouse locations are not staffed and 

deliveries can not be accepted without a Receiving Official present. 

The following information is required when calling to schedule a delivery. Please have this available prior to 

calling to establish a delivery time. 

 Shipping Company Name 

 Shipping Company Contact and Number 

 Shipping Reference Number 

 Date and time of delivery (day must be specific, time window NTE 4 hours) 

 GPO Job Jacket and Requisition number 

 Product Title 

 Quantity Shipped (total number of copies and number of skids) 

 Estimated Ship Weight 

The Denver Federal Center (DFC) is a secured site. All deliveries are required to enter through Gate #2 

Security Check Point. Entrance is a right turn only entrance, and drivers will need to travel South bound on 

Kipling to enter gate. If they are traveling North on Kipling they will not be able to turn left to enter the DFC 

due to the intersection layout and design. All individuals must show a valid U.S. Driver’s License or U.S. 

Federal ID, all vehicles are subject to search and inspection. Once driver is at the required loading dock 

entrance, they may use the telephone call box to contact the number cited for building access. 

See provided Denver Federal Center Map for directions and Gate #2 location. 

 
RRA Forms, Instructions, and Booklets Page 28 of 33 

1569-S (06/17) 

SPECIFICATIONS FOR RRA FORMS PROJECT – FY FORMS 

Each order will contain a GPO Form 2511 Print Order and a multi-page (usually 6) specification description. 

The sample provided below is an example of this specification description. This is not an actual specification 

but an example of how it would appear. Information provided as representative visual layout only and not for 

content. 
RRA Forms, Instructions, and Booklets Page 29 of 33 

1569-S (06/17) 
RRA Forms, Instructions, and Booklets Page 30 of 33 

1569-S (06/17) 
RRA Forms, Instructions, and Booklets Page 31 of 33 

1569-S (06/17) 
RRA Forms, Instructions, and Booklets Page 32 of 33 

1569-S (06/17) 
RRA Forms, Instructions, and Booklets Page 33 of 33 

1569-S (06/17)