HCaTS Unrestricted Master Contract

Modiication FY23-1

Human Capital and Training Solutions 8(a)

(HCaTS)

POOL 2

GSA Region 02 - HCaTS PMO

sbhcats@gsa.gov

Assigned SBA Requirement Case Number:TX1565638190YD

Base Ordering Period: Date of Award to 21-Dec-2025

Pool 2 NAICS Code: 541611, 541612, 541613, 541618, 611710

NOTE:

Direct 8(a) Awards: Offer & Acceptance must be done with the designated

SBA district office prior to award.

Competitive 8(a) Awards: This IDIQ offer/acceptance extends over the life of

the ordering period.

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Table of Content

B.1.1 OFFICE OF PERSONNEL MANAGEMENT (OPM) 6

B.1.2 GENERAL SERVICES ADMINISTRATION (GSA) 6

B.1.3 MEMORANDUM OF UNDERSTANDING (MOU) 7

B.1.4 AUTHORITY 7

B.1.5 ECONOMY ACT 8

B.1.6 CONTRACT TYPE 8

B.1.7 MINIMUM GUARANTEE AND MAXIMUM CEILING 8

B.1.8 CONTRACT ACCESS FEE (CAF) 8

B.2 TASK ORDER PRICING 9

B.2.1 LABOR CATEGORIES AND STANDARD OCCUPATIONAL CLASSIFICATIONS 9

B.2.2 FIXED-PRICE TASK ORDERS 10

B.2.3 COST REIMBURSEMENT TASK ORDERS 10

B.2.4 INCENTIVE TASK ORDERS 10

B.2.5 TIME-AND-MATERIALS (T&M) AND LABOR-HOUR (L-H) TASK ORDERS 11

B.2.5.1 CEILING RATES FOR TIME-AND-MATERIALS (T&M) AND LABOR-HOUR (L-H) 11

B.3 ANCILLARY SUPPORT SERVICES AND OTHER DIRECT COSTS 12

B.3.1 SPECIALIZED PROFESSIONAL SERVICES LABOR 13

B.3.2 LABOR SUBJECT TO THE SERVICE CONTRACT ACT (SCA) 13

B.3.3 LABOR OUTSIDE THE CONTINENTAL UNITED STATES (OCONUS) 13

B.3.4 TRAVEL 14

B.3.5 MATERIALS AND EQUIPMENT 14

B.3.6 SUBCONTRACTING 14

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK C.1 SCOPE 14

C.1.1 KEY SERVICE AREAS (KSA) 16

C.2 AUTHORITIES 17

C.3 SUMMARY OF REQUIREMENTS 17

C.3.1 KEY SERVICE AREAS (KSA) 17

C.3.1.1 KSA 1 (CUSTOMIZED TRAINING AND DEVELOPMENT SERVICES) 17

C.3.1.2 KSA 2 (CUSTOMIZED HUMAN CAPITAL STRATEGY SERVICES) 19

C.3.1.3 KSA 3 (CUSTOMIZED ORGANIZATION PERFORMANCE IMPROVEMENT) 21

C.3.2 ANCILLARY SUPPORT SERVICES AND OTHER DIRECT COSTS 22

C.3.3 INFORMATION TECHNOLOGY (IT) AND NON-INFORMATION TECHNOLOGY PRODUCTS

AND SERVICES 23

C.3.4 TEMPORARY SUPPORT SERVICES 24

C.3.5 SERVICES NOT IN SCOPE 24

D.1 PACKAGING AND MARKING 25

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E.1 INSPECTION AND ACCEPTANCE 25

F.1 DELIVERABLES 25

F.2 PERFORMANCE 26

F.3 PLACE OF PERFORMANCE 27

F.4 CONTRACT ORDERING PERIOD 27

F.4.1 TASK ORDER PERIOD OF PERFORMANCE 27

F.5 PERFORMANCE STANDARDS 27

F.5.1 DELIVERABLE AND REPORTING REQUIREMENTS 28

F.5.2 COMPLIANCE 29

G.1 BACKGROUND 32

G.2 ROLES AND RESPONSIBILITIES OF KEY PERSONNEL 32

G.2.1 PROGRAM MANAGER (PM) 32

G.2.2 CONTRACTING OFFICER (CO) 33

G.2.3 OMBUDSMAN 33

G.2.4 ORDERING CONTRACTING OFFICER (OCO) 33

G.2.5 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 34

G.2.6 CONTRACTOR KEY PERSONNEL 34

G.2.6.1 CORPORATE HCaTS PROGRAM MANAGER (CHPM) 35

G.2.6.2 CORPORATE HCaTS CONTRACT MANAGER (CHCM) 36

G.3 CONTRACTOR ADMINISTRATION REQUIREMENTS 36

G.3.1 CONTRACT ACCESS FEE (CAF) 37

G.3.2 CONTRACT PAYMENT REPORTING MODULE (CPRM) 37

G.3.2.1 TASK ORDER AWARD DATA 37

G.3.2.1.1 FIXED PRICE AWARD DATA 38

G.3.2.1.2 COST REIMBURSEMENT AWARD DATA 39

G.3.2.1.3 TIME-AND-MATERIALS (T&M) AND LABOR-HOUR (L-H) AWARD DATA 39

G.3.2.2 TASK ORDER MODIFICATION DATA 39

G.3.2.3 INVOICE DATA 40

G.3.2.4 CONTRACT ACCESS FEE (CAF) PAYMENT DATA 40

G.3.2.5 CLOSEOUT DATA AND EXPIRED ORDER DATA VALIDATION 41

G.3.3 RESERVED 42

G.3.4 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) 42

G.3.4.1 HCATS CPARS 43

G.3.4.2 TASK ORDER CPARS 43

G.3.5 INSURANCE 43

G.3.6 MERGERS, ACQUISITIONS, NOVATIONS AND CHANGE-OF-NAME AGREEMENTS 43

G.3.7 RESPONSIBILITY AND FEDERAL AWARDEE PERFORMANCE AND INTEGRITY

INFORMATION SYSTEM (FAPIIS) 44

G.3.8 VETS-4212 REPORTS 44

G.3.9 FSRS REPORTS 44

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G.3.10 POST AWARD SMALL BUSINESS PROGRAM RE-REPRESENTATION 45

G.3.11 INDUSTRIAL OPERATIONS ANALYST (IOA) 45

G.4 HCaTS AND TASK ORDER CLOSEOUTS 45

G.5 OPTION DETERMINATION 46

H.1 RESERVED 46

H.2 OBSERVANCE OF FEDERAL HOLIDAYS 46

H.3 ORDERING PROCEDURES 46

H.3.1 SET ASIDES BASED ON SOCIO-ECONOMIC SUBGROUP 47

H.4 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) H.4.1 HCaTS NAICS

CODES 47

H.4.1 HCaTS NAICS CODES 47

H.4.2 PREDOMINANT TASK ORDER NAICS CODE DETERMINATION 48

H.5 PRODUCT SERVICE CODE (PSC) 49

H.6 ACCREDITATIONS 49

H.6.1 ADEQUATE ACCOUNTING SYSTEM 49

H.6.2 ACCEPTABLE ESTIMATING SYSTEM 50

H.6.3 APPROVED PURCHASING SYSTEM 50

H.6.4 FORWARD PRICING RATE AGREEMENTS (FPRA), FORWARD PRICING RATE

RECOMMENDATIONS (FPRR), AND AUDITED BILLING RATES 50

H.6.5 EARNED VALUE MANAGEMENT SYSTEM (EVMS) 50

H.6.6 INTERNATIONAL ORGANIZATION FOR STANDARDIZATION (ISO) 9001:2008/2015

CERTIFICATION 51

H.6.7 INTERNATIONAL ORGANIZATION OF STANDARDIZATION/INTERNATIONAL

ELECTROTECHNICAL COMMISSION (ISO/IEC) 27001:2013 CERTIFICATION 51

H.7 LIMITATIONS ON SUBCONTRACTING 51

H.8 MEANINGFUL RELATIONSHIP COMMITMENT LETTERS (MRCL) 52

H.9 PROFESSIONAL EMPLOYEE COMPENSATION POLICY 52

H.10 UNCOMPENSATED OVERTIME POLICY 52

H.11 SECURITY CLEARANCE REQUIREMENTS 53

H.11.1 FACILITY CLEARANCE LEVEL (FCL) 53

H.11.2 EMPLOYEE SECURITY CLEARANCE 54

H.11.3 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE 12 (HSPD-12) 54

H.12 SUSTAINABILITY 54

H.13 PROPRIETARY SOLUTIONS 55

H.14 PARTNERING 55

H.15 MEETINGS 55

H.16 HCATS PMO WEBSITE 56

H.17 CONTRACTOR HCaTS WEBPAGE 57

H.18 MARKETING 57

H.19 MINIMUM TASK ORDER AWARDS OR ESTIMATED VALUE 58

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H.20 TRAINING AND PERMITS 58

H.21 ETHICS AND CONDUCT 58

H.21.1 SUPERVISION 59

H.21.2 CONDUCT 59

H.21.3 CONFLICTS OF INTEREST 60

H.21.4 COOPERATION WITH OTHER CONTRACTORS ON GOVERNMENT SITES 61

H.22 GOVERNMENT PROPERTY 61

H.22.1 LEASING OF REAL AND PERSONAL PROPERTY 61

H.22.2 GOVERNMENT FACILITIES 62

H.22.3 RIGHTS OF INGRESS AND EGRESS 62

H.23 SECTION 508 OF THE REHABILITATION ACT OF 1973 63

H.24 ON-RAMPING 63

H.25 DORMANT STATUS 64

I.1 TASK ORDER PROVISIONS AND CLAUSES 64

I.2 HCaTS CLAUSES 65

I.2.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE 65

I.2.2 GSAR CLAUSES INCORPORATED BY REFERENCE 70

I.2.3 FAR AND GSAR CLAUSES IN FULL TEXT 70

I.2.3.1 52.216-18 ORDERING (AUG 2020) 70

I.2.3.2 52.216-19 ORDER LIMITATIONS (OCT 1995) 71

I.2.3.3 52.216-22 INDEFINITE QUANTITY (OCT 1995) 72

I.2.3.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 72

I.2.3.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 72

I.2.3.6 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (MAR 2020) 73

I.2.3.7 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 73

I.2.3.8 552.204-70 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2019) 76

J.1 STANDARDIZED LABOR CATEGORIES 77

J.2 CONTRACT PRICING 77

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PART I: THE SCHEDULE

SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

B.1.1 OFFICE OF PERSONNEL MANAGEMENT (OPM)

OPM provides human resources, leadership, and support to Federal agencies and the Federal workforce as

they serve the American people. OPM has four primary areas of focus: policy and oversight, healthcare

and insurance, retirement services, and services for agencies.

The Government Performance and Results (GPRA) Modernization Act of 2010 (GPRAMA), in part,

mandates that the Office of Management and Budget (OMB) collaborate with agencies to develop a

Federal Government Performance Plan for each agency. As part of this mandate, agencies are required to

integrate human capital strategies into their agency strategic plans in order to assure full alignment of

talent with agency mission and strategy. GPRAMA requires that an agency’s performance plan include a

description of how performance goals are to be achieved, including operation processes, training, skills

and technology, and the human capital, information, and other resources and strategies required to meet

those performance goals.

OPM’s Human Resources Solutions (HRS) enterprise is a reimbursable entity for which OPM receives no

funding from Congress. HRS provides human resources products and services that assist the Federal

government in implementing their performance goals. These products and services thus function to

develop leaders, attract and build a high quality public sector workforce, and transform agencies into high

performing organizations.

B.1.2 GENERAL SERVICES ADMINISTRATION (GSA)

GSA was established in 1949 by President Harry Truman as the Federal agency tasked with administering

supplies and providing workplaces for Federal employees. Today, GSA makes Federal agencies more

effective at what they do by providing expertise, management and smart acquisition solutions.

GSA’s acquisition solutions supply federal purchasers with cost-effective high-quality products and

services from commercial vendors. Federal Acquisition Service (FAS) operates as America’s buyer,

leveraging the buying power and acquisition expertise of the Federal government to deliver new and

existing services and high-quality products to taxpayers and Federal customers. Since its establishment,

FAS has demonstrated unrivaled capability to deliver these across the Federal government at the best

value possible.

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In 2014, GSA embarked on a three-year vision to make FAS into the Government Acquisition

Marketplace, transforming the organization into a transparent, solution-neutral home for acquisition and

subject matter expertise. According to the former FAS Commissioner, Thomas Sharpe, Jr, the goal is “to

provide agencies across government with the tools and knowledge they need to make the right buying

decisions, reduce the proliferation of duplicative contract vehicles, and deliver the best value possible to

our customers and the American people.”

To meet this goal, GSA reorganized FAS around the concept of category management, an acquisition

strategy used by the most successful Fortune 500 companies. Category management looks at product and

service categories and customizes purchase channels to better meet customer needs, leading to smarter

purchasing decisions, better purchasing options, and saved dollars. Through their partnership, GSA and

OPM can align the Human Capital and Training Solutions Small Business (HCaTS) with these strategic

goals.

B.1.3 MEMORANDUM OF UNDERSTANDING (MOU)

On April 28th, 2014, GSA and OPM signed a Memorandum of Understanding (MOU) forming a

partnership to address the need of providing the Federal government with human resource training and

development and human capital management services more efficiently and effectively using Industry best

practices.

Under this agreement, GSA’s acquisition capabilities, tools and strategic sourcing experience are merged

with OPM’s expertise in human resources, human capital, and training and development to form a more

powerful Government solution. This partnership acknowledges the changing Federal landscape. It

recognizes GSA’s and OPM’s strategic goals, the current budgetary realities across the Federal

government and the need to better support the mission of the Federal agencies that GSA and OPM serve.

The scope of services under HCaTS is defined in Section C.

B.1.4 AUTHORITY

The Administrator of GSA is specifically authorized to purchase supplies and nonpersonal services on

behalf of other agencies under 40 U.S.C. 501. The Director of OPM is specifically authorized to perform

training and personnel management services on behalf of other agencies under 5 U.S.C. 1304.

The authority for the award and administration of the HCaTS contracts and the delegation of authority for

the award and administration of task orders under the HCaTS contracts are defined in Section G.

Hereafter, the HCaTS Contracting Officer will be referred to as the HCaTS CO and the Ordering

Contracting Officer at the task order level will be referred to as the OCO.

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B.1.5 ECONOMY ACT

In accordance with FAR Paragraph 17.502-2(b), the Economy Act does not apply to task orders awarded

under the HCaTS contracts under the authorities of 5 U.S.C. 1304 and 40 U.S.C. 501.

B.1.6 CONTRACT TYPE

HCaTS allows for all contract types at the task order level (e.g., Fixed-Price, Cost-Reimbursement,

Time-and-Materials, and Labor-Hour). Task orders may also combine more than one contract type and

include incentives, performance based measures, multi-year or option periods, and commercial or non

commercial items.

B.1.7 MINIMUM GUARANTEE AND MAXIMUM CEILING

The minimum dollar guarantee is $2,500.00 for each contract under which the contractor does not

receive any task order awards. The minimum dollar guarantee applies to the contract as a whole and not

each ordering period, if exercised.

In the case of contract repositioning, if the contractor did not receive any task order awards under the

origin contract, the minimum funding will carry over to the destination contract. Conversely, if the

contractor received a task order award under the origin contract, but does not receive any task order

awards under the destination contract, the minimum funding will have been met by the origin contract and

the destination contract is not eligible for payment of the minimum funding. In the case of contract

termination, the minimum funding will be prorated based on the duration of the contract, if applicable.

The minimum dollar amount for an individual task order must exceed the micro-purchase threshold as

defined in FAR Section 2.101, as amended. The maximum dollar value for all task orders issued under the

HCaTS contracts, including all options, if exercised, is $3.45 billion for Pool 1 and $2.3 billion for Pool 2

for each 1) the HCaTS Unrestricted and 2) the HCaTS SB and 8(a) vehicles, for a total program ceiling of

$11.5 billion.

B.1.8 CONTRACT ACCESS FEE (CAF)

GSA and OPM operating costs associated with the management and administration of HCaTS are

recovered through a Contract Access Fee (CAF). The CAF is a percentage of the total task order amount

invoiced and the CAF percentage is set at the discretion of the HCaTS PMO. The HCaTS PMO

maintains the unilateral right to change the percentage at any time. See Section G.3.1 for more details

regarding the CAF.

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B.2 TASK ORDER PRICING

HCaTS provides all Federal agencies the flexibility to determine fair and reasonable pricing tailored to

the ordering agency’s requirement dependent upon level of competition, risk(s), uncertainty(ies),

complexity, urgency and contract type(s). The OCO has the authority and responsibility to determine

price, and if applicable, cost reasonableness for his agency’s task order requirements. Adequate price

competition at the task order level, in response to an individual requirement, establishes the most

accurate, fair, and reasonable pricing for that requirement.

The OCO shall identify the applicable contract type for all Contract Line Items (CLINs) in each task

order.

The Contractor shall propose and the OCO award all labor rates when performance is conducted at the

Contractor’s facility(ies) at the Contractor Site Rate(s), if applicable. The Contractor shall propose and

the OCO award all labor rates at the Government Site Rate(s) when performance is conducted at the

Government’s facility(ies) or a site not owned or leased by the Contractor, if applicable.

B.2.1 LABOR CATEGORIES AND STANDARD OCCUPATIONAL

CLASSIFICATIONS

HCaTS provides standardized labor categories that correspond to the Office of Management and

Budget’s (OMB) Standard Occupational Classification (SOC) system for which the Bureau of Labor

Statistics (BLS) maintains compensation data.

In accordance with Attachment J.1 (Standardized Labor Categories), all of the HCaTS labor

categories are either an individual labor category that is mapped to a single SOC and functional

description or a labor category group that is mapped to multiple SOC Numbers and functional

descriptions. The HCaTS labor category groups were established based upon BLS published data

regarding similar direct labor compensation within a grouping of multiple SOC numbers and

functional descriptions.

Except for ancillary labor as defined under Section B.3, when responding to task order solicitations,

regardless of contract type, the Contractor shall identify both Prime and Subcontractor labor using the

HCaTS labor categories. The Contractor may deviate from the Junior, Journeyman, Senior, and Subject

Matter Expert (SME) definitions in Attachment J.1 (Standardized Labor Categories), as long as the

Contractor clearly identifies the deviation in its proposals. Additionally, the following qualification

substitution chart applies:

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Degree Experience Substitution Experience and Degree Substitution

Bachelor’s

Degree

Six years of relevant work

experience may be substituted for

a Bachelor’s Degree

Associate’s Degree plus four years

of relevant work experience may

be substituted for a Bachelor’s

Degree

Master’s

Degree

12 years of relevant work

experience may be substituted for

a Master’s Degree

Bachelor’s Degree plus eight years

of relevant work experience may

be substituted for a Master’s

Degree

Doctorate

Degree

20 years of relevant work

experience may be substituted for

a Doctorate Degree

Bachelor’s Degree plus 16 years or

a Master’s Degree plus 12 years

of relevant work experience may

be substituted for a Doctorate

Degree

B.2.2 FIXED-PRICE TASK ORDERS

Fixed-Price contracts are defined under FAR Subpart 16.2 and other applicable agency-specific

regulatory supplements.

B.2.3 COST REIMBURSEMENT TASK ORDERS

Cost reimbursement contracts are defined under FAR Subpart 16.3 and other applicable agency-specific

regulatory supplements. FAR Parts 30 and 31 may apply to cost-reimbursement task orders.

To be considered for cost reimbursement task order awards, the Contractor shall have and maintain an

adequate accounting system that will permit timely development of all necessary cost data in the form

required by the proposed contract type.

B.2.4 INCENTIVE TASK ORDERS

Incentives are defined under FAR Subpart 16.4 and other applicable agency-specific regulatory

supplements.

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B.2.5 TIME-AND-MATERIALS (T&M) AND LABOR-HOUR (L-H) TASK

ORDERS

T&M and L-H contracts are defined under FAR Sections 16.601 and 16.602, respectively,

and other applicable agency-specific regulatory supplements.

The Contractor may provide separate and/or blended loaded hourly labor rates for Prime Contractor labor,

each Subcontractor, and/or each Division, Subsidiary, or Affiliate in accordance with the provisions set

forth in FAR 52.216-29, 52.216-30 and/or 52.216-31. The OCO shall identify which provision(s) is

applicable in the task order solicitation and the Contractor shall comply with the provision(s).

T&M and L-H task orders require the HCaTS standardized labor categories and their associated rates to

be identified in the task order award document.

Ancillary labor categories shall be paid in accordance with FAR 52.212-4 (Alternate I) (for commercial

task order CLIN) and/or FAR 52.232-7 (for non-commercial task order CLIN).

B.2.5.1 CEILING RATES FOR TIME-AND-MATERIALS (T&M) AND

LABOR-HOUR (L-H)

When preparing solicitations for T&M and/or L-H task order CLINs, the OCO must select from the

following provisions in the task order solicitation.

1. FAR 52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements—Non-Commercial Item

Acquisition With Adequate Price Competition (Feb 2007)

2. FAR 52.216-30 Time-and-Materials/Labor-Hour Proposal Requirements—Non-Commercial Item

Acquisition Without Adequate Price Competition (Feb 2007)

3. FAR 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements—Commercial Item

Acquisition (Feb 2007)

For organizations within the Department of Defense (DoD), when selecting FAR 52.216-29 the OCO

shall also select DFAR 252.216-7002, Alternate A.

When FAR 52.216-30 is selected or FAR 52.216-31 is selected and there is an exception to fair

opportunity, HCaTS establishes maximum allowable labor rates in the form of fully burdened ceiling

rates for all professional, non-ancillary, CONUS, T&M/L-H labor for both Government and Contractor

Sites. Based on the specific task order requirements, the OCO is authorized to exceed the HCaTS fully

burdened ceiling rates for those labor categories that include Secret/Top Secret/SCI labor and/or

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OCONUS locations, if necessary.

The fully burdened ceiling rates do not apply when FAR 52.216-29 is selected, or FAR 52.216-29 with

DFAR 252.216-7002, Alternate A is selected, or FAR 52.216-31 is selected and there is not an exception

to fair opportunity.

The fully burdened ceiling rates awarded at initial contract award shall serve as the basis for all future

year pricing for those fully burdened ceiling rates. In order to determine future year fully burdened

ceiling rate pricing, the originally awarded rates will have an escalation factor applied. This escalation

factor will be the average annual BLS ECI for the previous three years. In Year 5 of HCaTS, if the

average annual ECI for the previous three years is higher than at time of HCaTS award, the fully

burdened ceiling rates for Years 6 through 16 will be adjusted by the difference of percentage

increase. For example, if the BLS ECI index was 2.23% at time of proposal submission and the BLS

ECI index is 3.16% in Year 5 of HCaTS, the fully burdened ceiling rates for Years 6 through 16 will

be adjusted by 0.93% per year on a cumulative basis. If the BLS ECI index in Year 5 of HCaTS is

equal to or below the BLS ECI index at time of award, the fully burdened ceiling rates will remain

unchanged. In Year 10 of HCaTS, if the previous three year average annual BLS ECI index for the

previous three years is higher than Year 5 of HCaTS, the fully burdened ceiling rates for Years 11

through 16 will be adjusted by the difference of percentage increase in accordance with the example

above. If the average index in Year 10 is equal to or below the average index in Year 5, the fully

burdened ceiling rates will remain unchanged.

The HCaTS fully burdened ceiling rates that are in effect at the time a task order is awarded shall

remain with the task order award during the entire term of the task order, including task orders with

option periods. See Section F.4 for HCaTS contracts and task orders awarded under HCaTS contracts.

B.3 ANCILLARY SUPPORT SERVICES AND OTHER DIRECT COSTS

Other ancillary support services, integral and necessary as part of a total integrated solution within the

scope of HCaTS for which there is not a labor category specified in HCaTS, necessary to obtain a total,

customized, and integrated solution, are allowable costs and may be included within an individual task

order under an HCaTS contract. Ancillary support services may include, but are not limited to, other

professional and/or non-professional services; commercial and/or non-commercial items; IT services

and/or components, administrative support; data entry; and, subject matter expertise. Other direct costs

(ODCs) may include expenses such as travel, materials, equipment and/or Subcontractors. The Contractor

shall propose and identify each ancillary support service or ODCs separately and the OCO shall identify

each ancillary support service or ODCs by a separate CLIN on the task order award.

The Contractor shall report in the Contract Payment Reporting Module (CPRM) all ancillary labor in

accordance with Section G.3.2.

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B.3.1 SPECIALIZED PROFESSIONAL SERVICES LABOR

Specialized professional services labor is defined as bona fide executive, administrative, or professional

skills for which the expertise required or duties performed are within the scope of HCaTS, but are so

specialized that they are not explicitly defined in any labor category description in Attachment J.1

(Standardized Labor Categories). The Contractor may propose specialized professional services labor

when proposing ancillary support; however, the OCO will determine whether circumstances merit the use

of specialized professional skills. Whenever possible, this specialized professional labor should be

mapped to the BLS SOC.

If the use of specialized professional services labor becomes frequent, additional labor categories and

their associated fully burdened ceiling rates may be added by bilateral modification to an HCaTS contract.

B.3.2 LABOR SUBJECT TO THE SERVICE CONTRACT ACT (SCA)

HCaTS labor categories, identified in Attachment J.1 (Standardized Labor Categories), are considered

bona fide executive, administrative, and professional labor that are exempt from the Service Contract

Act (SCA).

To the extent that any ancillary labor for services are within the scope of HCaTS and subject to the SCA

in accordance with FAR Subpart 22.10 and other applicable agency-specific regulatory supplements, the

OCO shall identify such work in the task order solicitation and make a determination as to whether SCA

wage determinations are to be applied or not. The OCO shall incorporate the appropriate provisions and

clauses in each task order solicitation and subsequent award when the SCA applies.

B.3.3 LABOR OUTSIDE THE CONTINENTAL UNITED STATES

(OCONUS)

Outside the Continental United States (OCONUS) is defined as other than the 48 contiguous states plus

the District of Columbia. It is anticipated that there may be task orders for work OCONUS. The U.S.

Department of State’s Bureau of Administration, Office of Allowances, publishes quarterly report indexes

of living costs abroad, per-diem rate maximums, quarter’s allowances, hardship differentials, and danger

pay allowances.

The Department of State Standardized Regulations (DSSR) is the controlling regulations for allowances

and benefits available to all U.S. Government civilians assigned to foreign areas. For task orders issued

under HCaTS contracts, Contractor personnel assigned to foreign areas shall not receive allowances and

benefits in excess of those identified in the DSSR.

For OCONUS task orders where costs are not specifically addressed in the DSSR, the Government will

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reimburse the Contractor for all reasonable, allowable, and allocable costs in accordance with FAR Part

31 and other applicable agency-specific regulatory supplements.

B.3.4 TRAVEL

Travel costs may be firm-fixed price or reimbursed at actual cost in accordance with the limitations set

forth in FAR Subsection 31.205-46 and other applicable agency-specific regulatory supplements. Unless

otherwise directed by task order terms and conditions, the Contractor may apply indirect costs to travel

consistent with the Contractor’s standard accounting practices.

B.3.5 MATERIALS AND EQUIPMENT

Material and equipment, as defined in FAR Part 45.101, shall be priced in accordance with the terms of

the task order solicitation, contract type, and applicable FAR and agency-specific regulatory

supplements. Unless otherwise directed by task order terms and conditions, the Contractor may apply

indirect costs to material and equipment consistent with the Contractor’s standard accounting practices.

B.3.6 SUBCONTRACTING

For non-commercial items, subcontracting shall follow the procedures set forth in FAR Part 44 and other

applicable agency-specific regulatory supplements. For commercial items, subcontracting shall follow

the procedures set forth in FAR Part 12 and FAR Subpart 44.4, and other applicable agency-specific

regulatory supplements.

(END OF SECTION B)

PART I: THE SCHEDULE

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 SCOPE

The Office of Personnel Management (OPM) and the General Services Administration (GSA) formed a

new partnership to jointly award and administer a new strategically sourced contract vehicle providing

customized training and development services, customized human capital strategy services, and

customized organizational performance improvement services to all Federal agencies. The goals of this

partnership are grounded in law, in OPM’s mission, and in Government-wide principles of human capital

management. OPM will continue to offer high quality products while taking advantage of GSA’s ability

to provide government-wide cost savings and efficiencies through its federal strategic sourcing expertise.

Through this partnership, GSA will be principally responsible for contract administration, while OPM

will be responsible for policy oversight and customer assistance. Together, through delegated

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procurement authority, both Federal agencies provide optional assisted acquisition services for HCaTS

8(a) customers.

Human Capital and Training Solutions Small Business (HCaTS), through delegated procurement

authority and OPM assisted acquisition services, will provide Federal agencies with both direct access

and assisted acquisition access to customized training and development services, customized human

capital strategy services, and customized organizational performance improvement services

HCaTS will also address:

1. the goals of strategic sourcing, which include reducing contract duplication and administrative

costs, improving the quality of solutions while managing demand, increasing transparency, and

ensuring the Government obtains the best value at the best overall price, and

2. the requirements of 5 CFR 250, which provides authority for personnel actions in Subpart A and

authority for strategic human capital management in Subpart B.

In accordance with the requirements prescribed in 5 CFR 250, HCaTS is also designed to assist

Federal agencies in carrying out their roles in managing human capital according to the

following principles:

1. A Federal agency's human capital management strategies, plans, and practices should:

a. Integrate strategic plans, annual performance plans and goals, and other relevant budget,

finance, and acquisition plans, and

b. Contain measurable and observable performance targets, and

c. Communicate in an open and transparent manner to facilitate cross-agency collaboration to

achieve mission objectives.

2. A Federal agency's talent management system should enable a Federal agency to:

a. Plan for and manage current and future workforce needs, and

b. Design, develop, and implement proven strategies and techniques and practices to attract,

hire, develop, and retain talent, and

c. Make meaningful progress toward closing knowledge, skill, and competency gaps in all

occupations within the Federal agency.

3. A Federal agency's approach to performance management should include:

a. Strategies and processes to foster a culture of engagement and collaboration, and

b. A diverse, results-oriented, high-performing workforce, and

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c. A performance management system that differentiates levels of performance of staff,

provides regular feedback, and links individual performance to organizational goals.

4. A Federal agency's use of evaluation should contribute to agency performance by monitoring and

evaluating outcomes of its human capital management strategies, policies, programs, and

activities, checking both for merit system compliance and for success in identifying,

implementing, and monitoring process improvements.

These four principles are consistent with the information prescribed within 5 CFR 250 and in OPM's

current Human Capital Assessment and Accountability Framework (HCAAF), as referenced in 5 CFR

250. The HCAAF is a living approach to human capital management that is expected to evolve over time

as a guide for defining scope at the task order level.

HCaTS seeks to acquire multiple qualified Contractors to provide customized training and

development services, customized human capital strategy services, and customized organizational

performance improvement services to meet the Federal government’s workforce needs while

conforming to the above stated principles, Federal agency-specific and OPM policies, procedures,

rules, regulations, and other governing doctrines. At the same time, Federal agencies will

continue looking for ways to achieve their goals in as cost-efficient a manner as possible. HCaTS

has been designed to meet such challenges.

C.1.1 KEY SERVICE AREAS (KSA)

OPM’s experience is that customers have requirements that require solutions drawing from many

different disciplines of study and areas of expertise. As a result, HCaTS consists of three KSAs: 1)

Customized Training and Development Services, 2) Customized Human Capital Strategy Services, and 3)

Customized Organizational Performance Improvement. Through the development and deployment of

customized solutions defined in the KSAs below, HCaTS will be able to assist Federal agencies in

accomplishing the following six objectives:

1. Improving the management of human capital in accordance with the HCAAF and OPM

governing doctrines and accomplishing their assigned critical missions, and

2. Increasing the effectiveness and efficiency of critical business processes, and 3. Providing

optimal professional development opportunities to the Federal workforce, and 4.

Undertaking effective change management initiatives, and

5. Developing effective metrics to assess progress in carrying out human capital strategies, and

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6. Maximizing the return on investment in training and development, human capital, and

organizational performance improvements.

These three KSAs will enable HCaTS to provide Federal agencies with a full range of customized

solutions for training and development, human capital strategy, and organizational performance

improvement requirements across the Federal government.

C.2 AUTHORITIES

The following list of authorities may be applicable at the task order level:

∙ Chief Human Capital Officers Act of 2002

∙ Executive Order 13111, Using Technology to Improve Training Opportunities for Federal

Government Employees

∙ Section 508 of the Rehabilitation Act

∙ Department of Defense Shareable Courseware Object Reference Model (SCORM) ∙

5 CFR 250

∙ Government Performance and Results (GPRA) Modernization Act of 2010 (GPRAMA)

∙ Office of Management and Budget (OMB) Memorandum M-10-27

∙ Office of Management and Budget (OMB) Circular A-11, Section 220

C.3 SUMMARY OF REQUIREMENTS

The objective of HCaTS is to provide Federal agencies with a total integrated and customized solution for

training and development services, human capital strategy services, and organizational performance

improvement services at all levels (e.g., enterprise, unit, individual). Ultimately, solutions at the task

order level should align with the principles of sound human capital management. Federal agencies have

the flexibility to award task orders that encompass any and all KSAs for any portion of their workforce at

any organizational level. The KSAs identify general lifecycles and specific disciplines, however, these are

not meant to be all inclusive and OCOs have the authority to define requirements and award task orders

that meet their specific needs so long as the preponderance of the scope falls under the definition of one

or more KSA(s).

C.3.1 KEY SERVICE AREAS (KSA)

C.3.1.1 KSA 1 (CUSTOMIZED TRAINING AND DEVELOPMENT

SERVICES)

This KSA covers many types of customized training and development requirements and their respective

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lifecycles, which can be performed at any level (e.g., enterprise, unit, individual). The level of

customization may vary dependent upon an ordering activity's requirements. While training and

development requirements that are not customized are generally, by definition, considered to be outside

the scope of this KSA, the HCaTS CO reserves the right to permit consideration of limited

customization efforts dependent upon the total solution required to meet a Federal agency's needs. An

OCO is highly encouraged to request guidance on scope from the HCaTS PMO prior to task order

solicitation/award to ensure a contemplated requirement is sufficient in its degree of customization to

meet the requirements set forth herein and/or is appropriate for competition under HCaTS.

NOTE: Whether rendered during pre-award or during an HCaTS PMO audit after award of a task order,

the HCaTSCO’s within-scope determination is final. All requirements that are determined to be outside

the scope of the HCaTS Contract shall not be included in a resultant task order. If the scope

determination states that this KSA is not present, then the OCO shall not include it in the resulting task

order or the Contractor in its reporting in CPRM. If the task order was already awarded, the OCO shall

take all necessary corrective actions to comply with the HCaTS CO's determination.

The scope of KSA 1 falls into two domains:

1. Customized Training Services: Includes, but is not limited to, training that is developed and/or

delivered to any Federal employee to enhance knowledge, skills and abilities related to a specific

title, series and/or function on any subject matter, or general knowledge, skills and abilities.

Customized training services may also include, as part of training management support, such

support services as course or instructional program administration. Customized training services

may also include training that is developed and/or delivered to a Federal agency’s constituency(ies)

as a means of enabling the agency to carry out its mission, and

2. Customized Employee Development Services: Includes, but is not limited to, services provided to

any Federal employee to develop and/or enhance their general, mission-specific, management

and/or leadership knowledge, skills and abilities. A service that is provided to any Federal

employee to coach them throughout their transition(s) in the Federal government.

Training and development services can be provided at any level for any discipline and subject matter in

any format and mode. As a part of an integrated and total solution, temporary services as defined by FAR

Section 37.112 and information technology products and services are allowable provided they are

ancillary and incidental to the in-scope work to be performed.

The below model illustrates the overall scope of KSA 1:

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C.3.1.2 KSA 2 (CUSTOMIZED HUMAN CAPITAL STRATEGY SERVICES)

This KSA covers many types of customized human capital strategy services and their respective

lifecycles, which can be performed at any level (e.g., enterprise, unit, individual). The level of

customization may vary dependent upon an ordering activity's requirements. While human capital

strategy services that are not customized are generally, by definition, considered to be outside the scope of

this KSA, the HCaTS CO reserves the right to permit consideration of limited customization efforts

dependent upon the total solution required to meet a Federal agency's needs. An OCO is highly

encouraged to request guidance on scope from the HCaTS PMO prior to task order solicitation/award to

ensure a contemplated requirement is sufficient in its degree of customization to meet the requirements set

forth herein and/or is appropriate for competition under HCaTS.

NOTE: Whether rendered during pre-award, or during an HCaTS PMO audit after award of a task order,

the HCaTS CO’s within scope determination is final. All requirements that are determined to be outside

the scope of the HCaTS Contract shall not be included in a resultant task order. If the scope determination

states that this KSA is not present, then the OCO shall not include it in the resulting task order or the

Contractor in its reporting in CPRM. If the task order was already awarded, the OCO shall take all

necessary corrective actions to comply with the HCaTS CO's determination.

The scope of KSA 2 is inclusive of, but not limited to, a broad range of human capital and human

resources services. These services may include, as a part of talent management and human capital

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management, the following:

∙ HR strategy

∙ Organizational and position management

∙ Staff acquisition

∙ Performance management

∙ Compensation management

∙ HR Development

∙ Employee relations

∙ Labor relations

∙ Separation management.

Human capital strategy services can be provided at any level for any discipline and subject matter in any

format and mode. As a part of an integrated and total solution, temporary services as defined by FAR

Section 37.112 and information technology products and services are allowable provided they are ancillary

and incidental to the in-scope work to be performed.

The below model illustrates the overall scope of KSA 2:

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C.3.1.3 KSA 3 (CUSTOMIZED ORGANIZATION PERFORMANCE

IMPROVEMENT)

This KSA covers many types of customized organizational performance improvement services and their

respective lifecycles, which can be performed at any level (e.g., enterprise, unit, individual). The level of

customization may vary dependent upon an ordering activity's requirements. While organizational

performance improvement services that are not customized are generally, by definition, considered to be

outside the scope of this KSA, the HCaTS CO reserves the right to permit consideration of limited

customization efforts dependent upon the total solution required to meet a Federal agency's needs. An

OCO is highly encouraged to request guidance on scope from the HCaTS PMO prior to task order

solicitation/award to ensure a contemplated requirement is sufficient in its degree of customization to

meet the requirements set forth herein and/or is appropriate for competition under HCaTS.

NOTE: Whether rendered during pre-award, or during an HCaTS PMO audit after award of a task order,

the HCaTS CO’s within scope determination is final. All requirements that are determined to be outside

the scope of the HCaTS Contract shall not be included in a resultant task order. If the scope

determination states that this KSA is not present, then the OCO shall not include it in the resulting task

order or the Contractor in its reporting in CPRM. If the task order was already awarded, the OCO shall

take all necessary corrective actions to comply with the HCaTS CO's determination.

The scope of KSA 3 is inclusive of, but not limited to, improved performance requiring changes in how

people are organized around business processes, changes to the processes themselves and the tools

created to support those processes, as well as changes in management practices.

Customized Organizational Performance Improvement services can be provided at any level for any

discipline and subject matter in any format and mode. As a part of an integrated and total solution,

temporary services as defined by FAR Section 37.112 and information technology products and services

are allowable provided they are ancillary and incidental to the in-scope work to be performed.

The below model illustrates the overall scope of KSA 3:

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C.3.2 ANCILLARY SUPPORT SERVICES AND OTHER DIRECT COSTS

Ancillary support services and other direct costs are for task orders that complete work or a project that is

solely associated with the services procured under HCaTS. These services are integral and necessary to

complete a total, customized, integrated solution under a training and development, human capital, and/or

organizational performance improvement requirement within the scope of HCaTS.

Ancillary support services may include, but are not limited to, other professional and/or non-professional

services; commercial and/or non-commercial items; IT services and/or components, administrative

support; data entry; and, subject matter expertise. Other direct costs may include expenses such as travel,

materials, equipment and/or Subcontractors. See also Section B.3.

The OCO may allow and the Contractor may propose a labor category or labor categories at the task order

level not identified in Attachment J.1 (Standardized Labor Categories), provided that the Contractor

complies with all applicable contract clauses and labor laws, including the Service Contract Act, if

applicable. See Section B.3 and B.3.1.

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C.3.3 INFORMATION TECHNOLOGY (IT) AND NON-INFORMATION

TECHNOLOGY PRODUCTS AND SERVICES

Information Technology (IT), by legal definition, means any equipment, or interconnected system(s) or

subsystem(s) of equipment that is used for the automatic acquisition, storage, analysis, evaluation,

manipulation, management, movement, control, display, switching, interchange, transmission, or

reception of data or information by a Federal agency. For purposes of this definition, equipment is used

by a Federal agency if the equipment is used by the Federal agency directly or is used by a Contractor

under a task order with the Federal agency that require its use; or to a significant extent, its use in the

performance of a service or the furnishing of a product.

IT is considered an ancillary support service or product on task orders and may be performed and/or

provided only when the service or product is integral and necessary to complete a total integrated solution

under a professional service based requirement within the scope of HCaTS.

When providing ancillary IT services and/or products, the Contractor shall promote IT initiatives and best

practices that support Federal Government operational requirements for standardized technology and

application service components. This shall facilitate integration requirements for broad Federal IT and E

Gov initiatives, as well as promote the sharing, consolidation, and re-use of business processes and

systems across the Federal Government. The Contractor shall promote the use of open source solutions

and open technology development where practicable to enable this re-use.

Non-IT includes any service or equipment that is acquired by a Contractor incidental to a task order or

contains imbedded IT that is used as an integral part of the service or product, but the principal function

of which is not the acquisition, storage, analysis, evaluation, manipulation, management, movement,

control, display, switching, interchange, transmission, or reception of data or information.

Non-IT also includes any equipment or services related to any human capital/human resource systems.

This means any information systems operated by the Federal Government, the function, operation or use

of which involves direct relation to the area of human capital or human resources. For example, a

requirement to recommend strategic uses or enhancements to an existing IT system which tracks

Government personnel engagement would be considered Non-IT. In this example, a Federal agency

awards a task order for a Contractor to provide it with a recommendation on what to do with an existing

IT system used by Government personnel to track Government personnel engagement. The task order

implementing this requirement may permit the Contractor to analyze and/or test the existing IT system

and any systems it interfaces with. While this work may entail primary usage of IT labor categories, it is

considered Non-IT for the purposes of HCaTS as the end result is a recommendation and not the actual

modifying of an existing or building a new IT system.

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C.3.4 TEMPORARY SUPPORT SERVICES

Federal agencies may award task orders which include the brief or intermittent use of temporary labor

provided that such use is ancillary and incidental to the work to be performed. Services furnished by

temporary help firms shall not be regarded or treated as personal services. These services shall not be

used in lieu of regular recruitment under civil service laws or to displace a Federal employee. Acquisition

of these services shall comply with the authority, criteria, and conditions of 5 CFR Part 300, Subpart E,

Use of Private Sector Temporaries, and Federal agency procedures.

As prescribed in Section B.3.2., if the temporary services fall under the Service Contract Act, OCOs shall

include the appropriate clauses as prescribed in FAR Subpart 22.10.

C.3.5 SERVICES NOT IN SCOPE

At no time shall an OCO award a task order and a Contractor perform inherently governmental functions

in accordance with FAR subpart 7.5 and Office of Federal Procurement Policy (OFPP) Policy Letter

11-01.

Unless authorized by statute, at no time shall an OCO award a task order and a Contractor perform

personal services in accordance with FAR Section 37.104. At no time shall an OCO award a task order

and a Contractor perform architect & engineering (A&E) services as defined in FAR Section 2.101 and

subject to the Brooks Architect-Engineers Act (40 U.S.C. 1102).

At no time shall an OCO award a task order and a Contractor perform a requirement that primarily uses

employees not employed in a bona fide executive, administrative, or professional capacity as defined in

29 CFR Part 541 and/or employees primarily employed as labor or mechanics as defined in FAR Section

22.401.

At no time shall a task order include as its primary purpose ancillary services as defined in Section C.3.2.

At no time shall a task order include as its primary purpose the development of information technology as

defined by FAR Section 2.101 and Section C.3.3. At no time shall a task order include as its primary

purpose temporary services as defined by FAR Section 37.112 and Section C.3.4.

(END OF SECTION C)

PART I: THE SCHEDULE

SECTION D: PACKAGING AND MARKING

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D.1 PACKAGING AND MARKING

Packaging and marking of all deliverables shall conform to normal commercial packaging standards to

assure safe delivery at destination. Terms, conditions, and other requirements regarding packaging and

marking shall be designated by the OCO at the task order level.

(END OF SECTION D)

PART I: THE SCHEDULE

SECTION E: INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

Inspection and Acceptance of deliverables under HCaTS contract and task orders are subject to the

following clauses as applicable and additional requirements may be designated at the task order level.

FAR TITLE DATE

52.212-4(a) Contract Terms and Conditions—Commercial Items MAY 2015

52.212-4(a)

Alternate I

Contract Terms and Conditions—Commercial Items MAY 2014

52.246-1 Contractor Inspection Requirements APR 1984

52.246-4 Inspection of Services—Fixed-Price AUG 1996

52.246-5 Inspection of Services—Cost-Reimbursement APR 1984

52.246-6 Inspection—Time-and-Material and Labor-Hour MAY 2001

(END OF SECTION E)

PART I: THE SCHEDULE

SECTION F: DELIVERIES OR PERFORMANCE

F.1 DELIVERABLES

The Contractor shall deliver deliverables for its Human Capital and Training Solutions Small Business

(HCaTS) contract and all task orders placed under HCaTS contracts in accordance with:

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FAR TITLE DATE

52.247-34 F.O.B Destination NOV 1991

Terms, conditions and other requirements regarding delivery of deliverables shall be designated by the

Ordering Contracting Officer (OCO) at the task order level.

F.2 PERFORMANCE

The HCaTS contract and task orders may have Stop-Work Order placed on them or be terminated in

accordance with the following clauses (as applicable).

FAR TITLE DATE

52.212-4(l) Contract Terms and Conditions—Commercial Items MAY 2015

52.212-4(m) Contract Terms and Conditions—Commercial Items MAY 2015

52.212-4(l)

Alternate I

Contract Terms and Conditions—Commercial Items MAY 2014

52.212-4(m)

Alternate I

Contract Terms and Conditions—Commercial Items MAY 2014

52.242-15 Stop-Work Order AUG 1989

52.242-15 Alternate

I

Stop-Work Order AUG 1984

52.249-1 Termination for Convenience of the Government

(Fixed Price) (Short Form)

APR 1984

52.249-2 Termination for Convenience of the Government

(Fixed Price)

APR 2012

52.249-6 Termination (Cost-Reimbursement) MAY 2004

52.249-6 Alternate

IV

Termination (Cost-Reimbursement) SEPT 1996

52.249-8 Default (Fixed-Price Supply and Service) APR 1984

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F.3 PLACE OF PERFORMANCE

The services to be provided under HCaTS shall be accomplished at the locations identified

in the task order and may include locations in the Continental United States (CONUS) and

Outside the CONUS (OCONUS).

F.4 CONTRACT ORDERING PERIOD

The ordering period of HCaTS is as follows, in accordance with FAR 52.217-9 and 52.217-8:

Base Year Period of Performance (POP): Date of Award – 21 Dec 2025

F.4.1 TASK ORDER PERIOD OF PERFORMANCE

The period of performance for each task order awarded under an HCaTS contract shall be specified in

the task order. Task orders shall be solicited and awarded prior to the expiration of the HCaTS ordering

period and may extend up to five years and six months after the HCaTS ordering period expires.

Task order option periods may be exercised after the HCaTS ordering period expires provided that the

final task order option period does not extend the cumulative term of the task order beyond five years and

six months after the HCaTS ordering period expires.

Accordingly, the cumulative ordering period of HCaTS may span up to 10.5 years and the cumulative

period of performance of all task orders placed under HCaTS may span up to 16 years.

F.5 PERFORMANCE STANDARDS

HCaTS is a performance-based contract vehicle with measurable standards in terms of quality and

timeliness of deliverables and compliances in accordance with Sections F.5.1 and F.5.2.

In the event the Contract Payment Reporting Module (CPRM) is not operational, the deliverable and

reporting requirements shall be provided to HCaTS CO within the stated timeframes. The HCaTS 8(a)

CO has the right to examine the supporting documents for the purpose of enforcing all deliverables and

compliances herein.

Failure to meet the following deliverables, reports, or compliance standards, if applicable and FAR

52.204-15 may result in activation of Dormant Status (See Section H.25).

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F.5.1 DELIVERABLE AND REPORTING REQUIREMENTS

Section Description Frequency Method

G.2.6 Update Key Personnel

Contact Information

Within 5 calendar days of

the substitution

Notify

HCaTS CO

G.3.1 Contract Access Fee (CAF) Quarterly Electronic Funds

Transfer

&

G.3.2.4

Remittance for all task

order payments during the

previous quarter on a

cumulative basis

(Apr 30th, Jul 30th, Oct

30th, Jan 30th)

(EFT) via CPRM

website

G.3.2.1

through

G.3.2.5

Report of Task Order Award,

Modification, Invoice, CAF,

and Close-out data on a

cumulative basis

Within 30 calendar days after

a Task Order Award,

Modification, Invoice

payment, Close-out

Electronically via

CPRM website

G.3.5 ACORD Form,

Certificate of Liability

Insurance

Within 30 calendar days

after the HCaTS Notice-to

Proceed

Notify

HCaTS CO

G.3.6 Letter Request for Mod

and all other applicable

documents for Mergers,

Acquisitions, Novation, and

Change-of-Name Agreements

Within 45 calendar days

of finalization

Notify

HCaTS CO and

OCOs for affected

task orders

G.3.8 VETS 4212 reporting Annually, no later than

September 30th of each year

Electronically via

the Department of

Labor (DOL)

VETS 4212

reporting website and

notify the HCaTS CO

G.3.9 Federal Funding

Accountability and

Transparency Act (FFATA)

Sub-Award Report

By the end of the

following month after the

award of any subcontract

greater than

$25,000 into FSRS

Electronically via

FSRS website and

notify

HCaTS CO

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G.3.10 Small Business Size

Representation

- Within 30 days after

execution of a novation

agreement/merger or

acquisition

- Within 60 to 120 days

prior to the end of the base

year and exercising the

option period.

Notify

HCaTS CO

G.4 Correspondence from OCO

that confirms task order

close-out

Within 45 calendar day

after task order close-out

Update in CPRM

and notify HCaTS

CO

H.8 Any change of entity or

commitment identified in

any Meaningful

Relationship

Commitment Letter

(MRCL) submitted

Within 45 calendar days

after the update

Notify

HCaTS CO and

OCOs for affected

task orders

H.9 Contractor’s professional

employee compensation plan

Within 5 calendar days of

the substitution

Notify

HCaTS CO

H.10 Contractor’s

uncompensated overtime

policy

Within 5 calendar days of

the substitution

Notify

HCaTS CO

F.5.2 COMPLIANCE

The following table contains compliances required for . Task order compliances will be specified in

the task order solicitation. The HCaTS PMO does not waive its right to request other compliances in

order to align HCaTS with new statutory or regulatory requirements. The HCaTS PMO will provide

the Contractor with at least 90 calendar days’ notice of these requirements.

Section Reference Compliance

G.2.6 Contractor Key Personnel The Contractor shall maintain responsive and

competent Contractor Key Personnel

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G.3.1

&

G.3.2.4

Contract Access Fee

(CAF) Remittance

The Contractor shall submit timely and accurate

CAF Payments

G.3.2.1

through

G.3.2.5

Contract Payment

Reporting Module

(CPRM)

The Contractor shall submit timely and accurate data in

the CPRM

G.3.5 Insurance The Contractor shall submit timely and accurate

Certificate(s) of Liability Insurance and maintain

adequate insurance coverage at the HCaTS contract and

task order level FAR Subsection 28.307-2

G.3.6 Mergers, Acquisitions,

Novation, and

Change-of-Name Agreements

The Contractor shall submit timely notice of Merger

and Acquisitions or contractual copies of Novation or

Change of-Name Agreements

G.3.7 Responsibility and Federal

Awardee Performance and

Integrity Information

System (FAPIIS)

The Contractor shall maintain accurate FAPIIS

information and sufficient financial resources and meet

the responsibility standards and qualifications set forth

in FAR Part 9

G.3.8 VETS 4212 Reports The Contractor shall report timely and accurate

VETS 4212 Reports in the Department of Labor

VETS 4212 website and send confirmation to the

HCaTS CO

G.3.9 FSRS Reports The Contractor shall report timely and accurate

subaward and executive compensation data regarding

First-Tier subawards in FSRS to meet the FFATA

reporting requirements and send confirmation to the

HCaTS CO

G.3.10 Post-Award Small

Business Program

Re-Representation

The Contractor shall report timely and accurately its

small business program re-representation and updated

sam.gov

G.4 HCaTS and Task Order

Close-Out

The Contractor agrees to cooperate with the OCO to

close out task orders as soon as practical after

expiration, cancellation, or termination.

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H.6.1 Adequate

Accounting System

The Contractor maintains the adequate status of its

accounting system and notify HCaTS CO for any

change

H.6.2 Acceptable Estimating

System

(Optional) The Contractor maintains the acceptable

status of its estimating system

H.6.3 Approved Purchasing System (Optional) The Contractor maintains the approved status

of its purchasing system

H.6.4 Forward Pricing Rate (Optional) The Contractor maintains its FPRA, FPRR,

Agreements (FPRA),

Forward Pricing Rate

Recommendations (FPRR)

and/or Audited Billing Rates

and/or Audited Billing Rates

H.6.5 Earned Value

Management System

(EVMS)

(Optional) The Contractor maintains its EVMS ANSI/EIA

Standard-748

H.6.6 ISO 9001:2008/2015

Certification

(Optional) The Contractor maintains its ISO

9001:2008/2015 Certification

H.6.7 ISO/IEC 27001:2013

Certification

(Optional) The Contractor maintains its ISO/IEC

27001:2013 Certification

H.8 Meaningful Relationship

Commitment Letter

(MRCL)

The Contractor shall honor the commitments contained in

all MRCLs

H.9 Professional Employee

Compensation Plan

The Contractor shall maintain its professional employee

compensation plan and submit any updates

H.10 Uncompensated

Overtime Policy

The Contractor shall maintain its uncompensated overtime

policy and submit any updates

H.15 Meetings The Contractor Key Personnel shall attend and

actively participate in all meetings, including all

PMR meetings

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H.17 Contractor HCaTS

Webpage

The Contractor shall maintain an HCaTS webpage

that meets the minimum webpage requirements

H.19 Minimum Task Order

Awards or

Estimated Value

Starting from the date of the HCaTS Notice-to

Proceed, the Contractor shall

attain a minimum of three task order awards or a total

task order estimated value of $750,000.00 (total

estimated value of all task orders inclusive of all

options) or show a good faith effort in responding to

competitive solicitations prior to the exercise of Option I

under HCaTS.

H.21 Ethics and Conduct The Contractor shall adhere to the standards under

Section H.21

(END OF SECTION F)

PART I: THE SCHEDULE

SECTION G: CONTRACT ADMINISTRATION DATA

G.1 BACKGROUND

This section provides roles, responsibilities, and contract administration requirements for the Human

Capital and Training Solutions Small Business (HCaTS) contracts and each task order placed under

HCaTS contracts. Terms and conditions and other requirements regarding contract administration may

be designated by the Ordering Contracting Officer (OCO) at the task order level.

G.2 ROLES AND RESPONSIBILITIES OF KEY PERSONNEL

This section describes the roles and responsibilities of Government and Contractor personnel. The

current point of contact information of Key Personnel for HCaTS will be maintained on the official

HCaTS website at http://gsa.gov/hcats.

G.2.1 PROGRAM MANAGER (PM)

The HCaTS PM is a Government official who performs various programmatic functions for the overall

success of HCaTS.

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G.2.2 CONTRACTING OFFICER (CO)

The HCaTS CO is the sole and exclusive Government official with actual authority to administer and

modify the terms and conditions of HCaTS contracts, monitor the Contractor's performance in the areas

of contract compliance and contract administration, and assist the Contractor and OCO on matters related

to the HCaTS terms and conditions. In addition, the HCaTS CO makes all final decisions pertaining to

within scope determination requests.

The HCaTS CO may delegate routine administrative functions to an authorized HCaTS

representative.

G.2.3 OMBUDSMAN

In accordance with GSAM 516.505(b)(1) and FAR Clause 52.216-32, the GSA Task-Order and Delivery

Order Ombudsman shall review and resolve complaints from contractors concerning all task and delivery

order actions made by GSA. Complaints regarding task and delivery order actions of other agencies using

GSA contract vehicles shall be directed to the ordering agency’s Task-Order and Delivery-Order

Ombudsman. For orders issued by GSA, see

https://www.gsa.gov/policy-regulations/policy/acquisition-policy/gsa-ombudsman. For orders issued by

another ordering activity (outside of GSA), refer to their Ombudsman.

G.2.4 ORDERING CONTRACTING OFFICER (OCO)

The OCOs are the authorized user and exclusive Government official with actual authority to solicit,

award, administer, and/or modify a task order under HCaTS contracts. In order to qualify as an

authorized user, a duly warranted Contracting Officer of the Federal government, as defined in FAR

Section 2.101, or an eligible user as prescribed in GSA Order ADM 4800.2H, Eligibility to Use GSA

Sources of Supply and Services, shall attend a HCaTS Delegation of Procurement Authority (DPA)

training and receive a HCaTS DPA certificate signed by HCaTS CO.

The OCO is encouraged to contact the HCaTS CO or HCaTS PM for any HCaTS-related

assistance including, but not limited to, the following:

1. Training on HCaTS and ordering procedures, and

2. Task order scope compliance under HCaTS, and

3. Task order solicitation development, and

4. Assistance on disputes, claims, or protests under HCaTS, and

5. Contractor performance under HCaTS.

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The OCO’s duties include, but are not limited to:

1. Requesting and receiving a DPA prior to soliciting and awarding a task order under HCaTS, and

2. Complying with the terms and conditions of HCaTS (see Section H.3), and 3.

Complying with the procedures outlined in FAR Subpart 19.4, and

4. Complying with the ordering procedures outlined in FAR Section 16.505, and other agency

specific regulatory supplements, and

5. Issuing task order solicitations under the proper NAICS Code and corresponding HCaTS

Contract Number (see Section H.4), and

6. Allowing a reasonable time for fair opportunity proposal submission, and

7. Resolving any performance issues, disputes, claims or protests at the task order level, and 8.

Responding to all Freedom of Information Act (FOIA) requests at the task order level, and 9. Entering

task order performance evaluation in the Contractor Performance Assessment Reporting

System (CPARS) or alternative past performance assessment reporting system mandated by

Federal agencies that do not require the use of CPARS, and

10. Closing out task orders in a timely manner.

G.2.5 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The HCaTS CO and OCOs for each task order may designate a COR(s) to perform specific

administrative or technical functions.

The specific rights and responsibilities of the COR for each contract and task order shall be described in

writing, with copies furnished to the Contractor as prescribed in FAR Paragraph 1.602-2(d). A COR has

no actual, apparent, or implied authority to make any commitments or changes that affect price, quality,

quantity, delivery, or other terms and conditions of the contract nor in any way direct the contractor or its

subcontractors to operate in conflict with the contract terms and conditions.

G.2.6 CONTRACTOR KEY PERSONNEL

The Contractor shall assign a Corporate HCaTS Program Manager (CHPM) and Corporate HCaTS 8(a)

Contract Manager (CHCM) as Contractor Key Personnel to represent the Contractor as primary

points-of-contact to resolve issues, perform administrative duties, and other functions that may arise

relating to HCaTS contracts and task orders solicited and awarded under HCaTS contracts.

Additional Contractor Key Personnel requirements may be designated by the OCO at the task order level.

There are no minimum qualification requirements established for Contractor Key Personnel.

Additionally, Contractor Key Personnel do not have to be full-time positions; however, the Contractor

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Key Personnel are expected to be fully proficient in the performance of their duties.

The Contractor Key Personnel are considered essential to HCaTS. The Contractor shall ensure that the

HCaTS CO has current point-of-contact information for both the CHPM and CHCM. In the event of a

change to Contractor Key Personnel, the Contractor shall notify the HCaTS CO and provide all

point-of-contact information for the new Contractor Key Personnel within 5 business days of the change by

completing the HCaTS Vendor Contact Info Update Form.

(https://docs.google.com/forms/d/e/1FAIpQLSe8Pvpc_iIfor2HNn0cd3NveOV-_pb2tCjuPQvl-Jh_v

R0Xvg/viewform)

The Contractor shall ensure that the HCaTS CO has current point-of-contact information for both the

CHPM and CHCM. The Contractor Key Personnel are considered essential to HCaTS. Upon removing

and replacing any Contractor Key Personnel, the Contractor shall notify the HCaTS CO within 15 business

days.

All costs associated with Contractor Key Personnel duties shall be handled in accordance with the

Contractor’s standard accounting practices; however, no costs for Contractor Key Personnel shall be

billed to the HCaTS Program Management Office (HCaTS PMO).

Failure of Contractor Key Personnel to effectively and efficiently perform their duties will be construed

as conduct detrimental to contract performance and may result in activation of Dormant Status (see

Sections H.25).

G.2.6.1 CORPORATE HCaTS PROGRAM MANAGER (CHPM)

The Contractor’s corporate management structure shall guarantee senior, high-level, program

management of HCaTS, including a CHPM to represent the company in all HCaTS program related

matters.

The CHPM duties include, but are not limited to:

1. Advising and assisting current and potential HCaTS customers regarding the technical scope of

HCaTS and the overall attributes of HCaTS, and

2. Promoting customer use of HCaTS, and

3. Being ultimately responsible for ensuring that all reporting information required under HCaTS

8(a) is provided accurately, thoroughly and timely, and

4. Being ultimately responsible for all performance issues related to their HCaTS contract and task

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orders awarded under their HCaTS contract, and

5. Attending all HCaTS Program Management Review (PMR) meetings and other HCaTS meetings

as scheduled.

G.2.6.2 CORPORATE HCaTS CONTRACT MANAGER (CHCM)

The Contractor’s corporate management structure shall guarantee senior, high-level, program

management of HCaTS, including a CHCM to represent the company in all HCaTS contract related

matters.

The CHCM duties include, but are not limited to:

1. Verifying that the OCO soliciting or awarding a task order solicitation under HCaTS has an HCaTS

DPA. Verification can be provided by the HCaTS CO, HCaTS PM, or duly authorized representative, and

2. Ensuring the company’s task order awards under their HCaTS contract are contractually in

compliance with HCaTS (see Section H.3 {Ordering Procedures}), and

3. Ensuring all data within the Contract Payment Reporting Module (CPRM) is current, accurate,

and complete (see Section G.3.2), and

4. Ensuring contract administrative functions and meeting all the performance reporting and

compliance standards listed under Section F.5 (Performance Standards), are maintained, and 5.

Being ultimately responsible for ensuring that all contractual agreements, including

modifications, are negotiated and put in place expeditiously, and

6. Being ultimately responsible for ensuring that all task order invoicing is accurate and timely, and

7. Attending all HCaTS Program Management Review (PMR) meetings and other HCaTS meetings

as scheduled.

G.3 CONTRACTOR ADMINISTRATION REQUIREMENTS

The following sections describe the administration requirements for HCaTS contracts and task orders

awarded under HCaTS contracts. The CHCM shall be the primary point-of-contact for these

requirements.

Failure to meet administrative requirements may result in activation of Dormant Status (see Sections

H.25).

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G.3.1 CONTRACT ACCESS FEE (CAF)

As of 1 August 2018, the CAF rate for HCaTS Task Orders is 0.75% fixed-fee. Visit HCaTS website

(https://www.gsa.gov/buy-through-us/products-services/human-capital/human-capital-and-training-sol

utions-hcats?gsaredirect=hcats) for CAF updates and exceptions or agency specific CAF rate

agreement, if any.

NOTE: For task orders awarded before 1 August 2018, the CAF rate remains 2% fixed fee; however, the

OCOs must change the CAF from 2% to 0.75% at the time of the next option year that will be exercised

on or after 1 August 2018. If the task order will not be exercised on or after 1 August 2018, the CAF

remains as 2% until the completion of the current period of performance.

The OCOs and Contractors must use the following criteria for CAF:

1. CAF remittance calculated as: Total Paid Invoice (minus the CAF CLIN) multiplied by the CAF

Percentage.

2. The task order solicitations shall have a separate and distinct CLIN for CAF for the base year and

each option period. In response to all task order solicitations, regardless of contract type, the

Contractor shall always propose a CAF rate based on the total fixed-price or total estimated costs,

including options.

3. If the customer organization has a CAF Memorandum of Understanding (CAF MOU) agreement

in place with the HCaTS PMO, the CAF rate on the MOU must be used.

NOTE: See Section G.3.2.4 for CAF remittance instructions.

G.3.2 CONTRACT PAYMENT REPORTING MODULE (CPRM)

The specific system for all task order award, modification, invoice, and CAF payment data will be

electronically through the CPRM located within GSA’s Enterprise Data Warehouse (EDW).

G.3.2.1 TASK ORDER AWARD DATA

The Contractor shall report all task order award data within 30 calendar days of award into the CPRM; at

the minimum all task order award data shall include the following:

1. HCaTS Contract Number

2. Task Order Number (not the Solicitation Number)

3. Task Order Description

4. Functional Area (Pool 1 or Pool 2)

5. Predominant Order NAICS Code

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6. Predominant Contract Type

7. Issued using GSA Assisted services (Yes or No)

8. Initial Period of Performance (Base Year period of performance)

9. Estimated Completion Date (end date after all option years exercised)

10. Award Date

11. Initial Obligated/Funded Amount (obligated amount for the base year)

12. Total Obligated/Funded Amount (total obligated dollar amount)

13. Total Estimated Value (total contract value including all option years)

14. Ordering Contracting Officer (Name and Email Address of OCO that signed the TO award)

15. Issuing Agency

16. Issuing Bureau

17. Receiving Agency (the customer)

18. Receiving Bureau

19. Location

20. Place of Performance (enter the primary place of performance)

21. Attachment (attach an electronic copy of the complete task order Award documents that includes

Statement of Work (SOW)/Statement of Objectives (SOO), or Performance Work Statement

(PWS))

22. Add Line Item (enter the information for each Contract Line Item Numbers (CLINs) of the task

order. If the task order does not have a CLIN, input CLIN Number 9999 as a single CLIN for all

billing)

23. Based on the contract type, enter the additional information stated in Section G.3.2.1.1, G.3.2.1.2,

or G.3.2.1.3.

G.3.2.1.1 FIXED PRICE AWARD DATA

In addition to the data required under Section G.3.2.1 (Task Order Award Data), all Fixed Price award

data shall also include:

1. Initial obligated/funded amount, and

2. Total Firm-Fixed Price, including the base and all option periods by CLIN Number, and

3. Initial Maximum Incentive or Award Fee, if applicable.

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G.3.2.1.2 COST REIMBURSEMENT AWARD DATA

In addition to the data required under Section G.3.2.1 (Task Order Award Data), all Cost Reimbursement

award data shall also include:

1. Initial obligated/funded amount, and

2. Total estimated cost, including the base and all option periods by CLIN Number, and

3. Fixed Fee, if applicable, and

4. Initial Incentive or Award Fee, if applicable.

G.3.2.1.3 TIME-AND-MATERIALS (T&M) AND LABOR-HOUR (L-H)

AWARD DATA

In addition to the data required under Section G.3.2.1 (Task Order Award Data), all T&M and L-H award

data shall also include:

1. Initial obligated/funded amount, and

2. Total task order ceiling, including the base and all option periods by CLIN Number, and

3. Awarded labor categories and SOC numbers, and

4. The loaded hourly labor rate and hours by each corresponding HCaTS labor category, for the base

and all option periods, and

5. The loaded hourly labor rate and hours by each Specialized Professional Services Labor, Service

Contract Act Labor, or OCONUS Labor, including a title and description of the labor category, if

applicable, for the base and all option periods.

G.3.2.2 TASK ORDER MODIFICATION DATA

The Contractor shall report all task order modification data within 30 calendar days of

receiving a signed copy of the modification, excluding modifications issued through GSA’s

EDW. Modification data issued through GSA’s EDW will automatically populate into the

CPRM.

Modification data shall include:

1. HCaTS Contract Number, and

2. Task Order Number (not the Solicitation Number), and

3. Modification Number, and

4. Modification Description (e.g., Incremental Funding, Exercise Option, Change Order), and

5. OCO Point of Contact (Name, Phone Number, Email Address), and

6. Modification Ordering Period (do not change the initial start date of the task order), and

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7. Modification Date, and

8. Modification obligated/funded amount allocated to the applicable CLINs, and

9. An electronic copy of the complete modification awarded by an OCO.

G.3.2.3 INVOICE DATA

The Contractor shall report invoice data from each paid invoice within 30 calendar days after the end of

the reporting quarter, including the invoice data on task orders issued through GSA’s EDW. If no invoice

data was received during a required reporting period for a specific task order, the Contractor shall report

in the “Zero Invoice Data” screen located in the CPRM system for that particular task order.

Regardless of contract type, the Contractor shall report the following:

1. HCaTS Contract Number, and

2. Task Order Number (not the Solicitation Number), and

3. Contractor Invoice Number, and

4. Date Invoice Paid, and

5. Amount of invoice that was subcontracted, and

6. Amount of invoice that was subcontracted to a small business, and

7. For each contract type, the Contractor shall report as follows:

a. Fixed Price task orders: Total Amount Paid (Lump Sum) by CLIN, and

b. T&M or L-H type task orders: Total Amount Paid (Lump Sum) by CLIN, and c.

Cost-Reimbursement task orders: Labor Categories, SOC Number, and Direct Labor Rate for

each Task Order Labor Category.

G.3.2.4 CONTRACT ACCESS FEE (CAF) PAYMENT DATA

The Contractor shall remit the CAF in U.S. dollars to the HCaTS PMO within 30 calendar days after the

end of each calendar quarter for all invoice payments received during that calendar quarter as follows:

CALENDAR QUARTERS CAF DUE DATE

1

st Quarter (January 1-March 31) April 30th

2

nd Quarter (April 1-June 30) July 30th

3

rd Quarter (July 1-September 30) October 30th

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4

th Quarter (October 1-December 31) January 30th

Where the CAF for multiple invoice payments (on one or more task orders) is due, the Contractor may

consolidate the CAF owed into one payment, including the consolidation of the CAF across all awarded

Pools.

Failure to remit the full amount of the CAF within 30 calendar days after the end of the applicable

reporting period constitutes a contract debt to the United States Government under the terms of FAR

Subpart 32.6. In addition, the Government may exercise all rights under the Debt Collection

Improvement Act of 1996, including withholding or off-setting payments and interest on the debt.

The Contractor’s failure to accurately and timely remit the CAF is sufficient cause for the HCaTS PMO

to place the contractor in Dormant Status (see Section H.25).

CAF Payment Data shall include:

1. Trace Number, and

2. Total Remitted Amount, and

3. Remit Date, and

4. Amount applied to each Task Order Number (for the reported payment).

Contractors are encouraged to submit CAF payments via

<https://pay.gov/public/home>. 

G.3.2.5 CLOSEOUT DATA AND EXPIRED ORDER DATA VALIDATION

Once the period of performance for a task order has ended, the Contractor shall submit task order

close-out data and complete the Expired Order Data Validation in CPRM within 30 calendar days after

the end of the reporting quarter during which the task order expired. This shall be accomplished for

each and every task order. This shall include a review the following items on the Order Data page of

CPRM:

1. Are the Period of Performance Start and End Dates accurate?

2. Is the Total Obligated/Funded Amount accurate?

3. Have all task order modifications been accurately and completely reported and a copy attached in

CPRM?

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4. Has all subcontracting data been accurately and completely reported?

5. Has all Invoice Data been accurately and completely reported?

6. Have all Contract Access Fee (CAF) payments been accurately and completely reported? Also,

are all associated payments remitted and reconciled? If there is CAF due, please remit it using

pay.gov in CPRM.

7. Does the total of all CAF Payments Remitted match the Total Estimated CAF Amount?

If the Total Obligated Amount and the Total Invoiced Amount are not the same, please contact the task

order CO/agency to obtain additional modifications to resolve the difference before proceeding with the

Expired Order Data Validation. If the difference cannot be resolved, provide the reason for the difference in

your validation remarks. For example, if obligations exceed the invoiced amount on your order, but the

project is complete and no further invoicing will be submitted, provide validation reason and upload your

last invoice marked Final and/or a Release of Claims to support your claim. If needed, contact the HCaTS

PMO using the HCaTS CPRM mailbox, hcatscprm@gsa.gov, for guidance.

G.3.3 RESERVED

G.3.4 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING

SYSTEM (CPARS)

Past performance information is relevant information, for future source selection purposes, regarding a

Contractor’s actions under previously awarded contracts. It includes, for example, the Contractor’s record

of conforming to contract requirements and to standards of good workmanship, record of forecasting and

controlling costs, adherence to contract schedules, including the administrative aspects of performance,

history of reasonable and cooperative behavior and commitment to customer satisfaction, reporting into

required databases, record of integrity and business ethics, and business-like concern for the interest of the

customer.

The HCaTS PMO requires use of the CPARS modules as the secure, confidential, information

management tool to facilitate the performance evaluation process for both HCaTS contracts and task

orders awarded under HCaTS contracts. However, if a Federal agency requires an alternative past

performance assessment reporting system for a specific task order(s) other than CPARS, the alternative

reporting system takes precedence over CPARS.

The CHCM shall serve as a primary point-of-contact, who will be authorized access to the evaluation for

review and comment for HCaTS contracts and task orders awarded under HCaTS contracts. The CHCM

shall respond promptly to past performance evaluations as documented by the OCO at the task order level

and the HCaTS CO for HCaTS.

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In addition, the CHCM shall be required to identify an alternate contact that will be responsible for

notifying the HCaTS CO in the event the primary contact is unavailable to process evaluations within the

required 30-day time frame.

G.3.4.1 HCATS CPARS

The HCaTS PMO will provide a standardized HCaTS Vendor Report Card

(https://forms.gle/7451j91pCFykUpho6) to the Contractor for submitting the self-assessment. The

self-assessment report is due December 15th for the preceding reporting period, and all the HCaTS

vendors will receive an annual notification. The purpose of the self-assessment is to support the

HCaTS Contracting Officer in monitoring Contractor’s performance standards and compliances

outlined in Section F.5 of this contract. Self-assessments will be used to resolve any performance or

compliance weaknesses, if necessary.

G.3.4.2 TASK ORDER CPARS

The HCaTS CO does not administer or evaluate task order performance. It is the sole responsibility of

OCOs to evaluate each task order exceeding the micro-purchase threshold under HCaTS using the

process and criteria in CPARS or an alternative past performance assessment reporting system. OCOs

shall use CPARS for task orders awarded under HCaTS unless otherwise mandated by their Federal

agency to utilize past performance systems other than CPARS.

At a minimum, the OCO shall be responsible for evaluating final Contractor performance upon task order

completion.

G.3.5 INSURANCE

The insurance coverage specified in FAR Subsection 28.307-2 is the minimum insurance requirement for

HCaTS. Insurance coverage applies to the HCaTS Program as a whole (i.e., this requirement is

cumulative across all Pools the Contractor has been awarded an HCaTS contract under). The OCO may

require additional insurance coverage or higher limits specific to a task order awarded under an HCaTS

contract.

G.3.6 MERGERS, ACQUISITIONS, NOVATIONS AND CHANGE-OF-NAME

AGREEMENTS

If a Contractor merges, is acquired or recognizes a successor in interest to Government contracts when

Contractor assets are transferred; or, recognizes a change in a Contractor’s name; or, executes novation

agreements and change-of-name agreements by a CO other than the HCaTS CO, the Contractor shall

notify the HCaTS CO and provide a copy of the novation or other agreement that changes the status of

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the Contractor. This notification, if applicable, applies once, sent to the HCaTS CO, and not for each

HCaTS contract.

G.3.7 RESPONSIBILITY AND FEDERAL AWARDEE PERFORMANCE AND

INTEGRITY INFORMATION SYSTEM (FAPIIS)

The Contractor shall maintain sufficient resources and meet the responsibility standards and Contractor

qualifications set forth in FAR Part 9 to continue performance under HCaTS.

Subject to FAR 52.209-9, the Contractor shall update the information in FAPIIS on a semi-annual basis,

throughout the term of HCaTS.

G.3.8 VETS-4212 REPORTS

Subject to FAR 22.1303 - Applicability, FAR 52.222-37 - Employment Reports on Veterans, the

Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), Contractors and 

Subcontractors shall report annually to the Department of Labor the number of employees in 

their workforces, by job category and hiring location, who are qualified covered veterans. 

VEVRAA also requires Contractors and Subcontractors to report the number of new hires during 

the reporting period who are qualified covered veterans. 

Contractors shall submit a VETS-4212 report annually to the DOL VETS-4212 website and 

provide confirmation to the HCaTS CO, even if the Contractor has no covered veterans or new

employees to report during the reporting period. Unpopulated 8(a) joint ventures shall submit a

VETS-4212 report for each member/partner of the joint venture as noted above. This report

applies to the HCaTS program as a whole, and covers all vehicles and pools under which the

Contractor holds contracts

G.3.9 FSRS REPORTS

Subject to FAR 52.204-10, Contractors are required to file a Federal Funding Accountability and

Transparency Act (FFATA) Sub-award Report by the end of the month following the month in which the

Prime Contractor awards any subcontract with a value of $25,000 or more, into the FFATA Sub-award

Reporting System (FSRS). This report applies for each HCaTS contract.

G.3.10 POST AWARD SMALL BUSINESS PROGRAM

RE-REPRESENTATION

Subject to FAR 52.219-28, if a Contractor represented that it was a small business concern prior to award

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the Contractor shall re-represent its size status upon the occurrence of any of the following:

1. Within 30 days after execution of a novation agreement, or

2. Within 30 days after a merger or acquisition that does not require a novation, or 3. Within

60 to 120 days prior to the end of the fifth year and exercising the option thereafter.

The Contractor shall re-represent its size status in accordance with the size standard in effect at the time

of this re-representation that corresponds to the North American Industry Classification System (NAICS)

codes assigned to this contract (see Section H.4).

If the Contractor represented that it was other than a small business concern prior to award of this

contract, the Contractor may, but is not required to, take the actions required by this section.

The Contractor shall make the representation by validating or updating all its representations in the

Representations and Certifications section of the System for Award Management (SAM) and its other

data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall

notify the HCaTS CO in writing within the timeframes prescribed above that the data have been validated

or updated, and provide the date of the validation or update.

G.3.11 INDUSTRIAL OPERATIONS ANALYST (IOA)

The HCaTS PMO may designate IOAs for HCaTS contracts and task orders. The IOA is a GSA

Government official who assesses Contractor records and conducts Contractor Assistance Visits (CAVs)

to the Contractor’s place of business to assist the Contractor with task order reporting, Contract Access

Fee (CAF) management, and other general contract administration functions deemed necessary by the

Government.

G.4 HCaTS AND TASK ORDER CLOSEOUTS

HCaTS will be closed out upon the closeout of all task orders awarded under HCaTS contracts and all

CAF fees submitted.

The OCO is responsible for closing out their task orders under HCaTS. Task order closeout will be

accomplished within the procedures set forth in FAR Parts 4 and 42, and other agency-specific regulatory

supplements.

For cost reimbursement and time-and-material task orders, the OCO is encouraged to utilize FAR Section

42.708 to the maximum extent practicable. The Contractor agrees to cooperate with the OCO to close out

task orders as soon as practical. The Contractor shall report all task order closeouts in the CPRM (see

Section G.3.2.5).

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G.5 OPTION DETERMINATION

After the initial ordering period, in recognition of exceptional contract and task order performance the

HCaTS PMO may exercise a five-year option period in accordance with FAR 52.217-9; if necessary, the

ordering period will be extended for additional six months in accordance with FAR 52.217-8.

(END OF SECTION G)

PART I: THE SCHEDULE

SECTION H: SPECIAL CONTRACT REQUIREMENTS

H.1 RESERVED

H.2 OBSERVANCE OF FEDERAL HOLIDAYS

The Contractor shall observe Federal holidays and other days identified in this section unless otherwise

indicated in individual task orders. The Government observes the following days as holidays:

1. New Year’s Day

2. Birthday of Martin Luther King, Jr.

3. Washington’s Birthday

4. Memorial Day

5. Independence Day

6. Labor Day

7. Columbus Day

8. Veterans Day

9. Thanksgiving Day

10. Christmas Day

In addition to the days designated as holidays, the Federal government may also observe any day

designated by Federal Statute, Executive Order or Presidential Proclamation.

H.3 ORDERING PROCEDURES

All task orders under HCaTS contracts shall:

1. Be solicited and awarded by an OCO with a Delegation of Procurement Authority (DPA) (see

Section G.2.4), and

2. Be within the scope of Section C and all other terms and conditions of the HCaTS contract, and

3. Identify the HCaTS Labor Categories and Standard Occupational Classification (see Section

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B.2.1 and Attachment J.1 {Standardized Labor Categories}), and

4. Be solicited and awarded under the proper NAICS Code and corresponding Contract Number

(see Section H.4), and

5. Identify the proper Product Service Code (see Section H.5), and

6. Comply with the ordering procedures in FAR Section 16.505 and other applicable agency

specific regulatory supplements.

The OCO shall tailor all optional clauses, provisions, and other applicable terms and conditions specific

to the task order solicitation and award. The OCO is also encouraged to take into consideration the

current version of the Human Capital Assessment and Accountability Framework (HCAAF) when

defining the scope of a task order.

All costs associated with the preparation, presentation, and discussion of the Contractor’s proposal in

response to a task order solicitation will be at the Contractor’s sole and exclusive expense and each task

order will be funded by the ordering agency at the task order level.

H.3.1 SET ASIDES BASED ON SOCIO-ECONOMIC SUBGROUP

HCaTS is a total small business set-aside contract. In addition to total small business set-asides, task

orders placed under HCaTS may be set aside at the OCO’s discretion for socio-economic subgroups. An

HCaTS task order solicitation may be a competitive set-aside for socio-economic subgroups when it is

anticipated that offers will be obtained from at least two responsible small business concerns within a

socio-economic subgroup under the corresponding Pool (see Section H.4.1). A socio-economic subgroup

for competitive set-asides is identified as one of the following only:

1. 8(a) Small Business (8(a) SB), and/or

2. HUBZone Small Business (HUBZone SB), and/or

3. Service-Disabled Veteran-Owned Small Business (SDVOSB), and/or

4. Economically Disadvantaged Women-Owned Small Business (EDWOSB), and/or

5. Women-Owned Small Business (WOSB).

H.4 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

H.4.1 HCaTS NAICS CODES

HCaTS comprises two separate Government-Wide Multiple Award, Indefinite Delivery, Indefinite

Quantity (MA-IDIQ) task order contracts that span eight NAICS Codes.

NAICS Codes are grouped into two separate Pools based on two separate small business size standards

($12M and $16.5M). Each Pool will have multiple IDIQ task order contracts under it. All NAICS codes

within a given Pool can be used to represent the predominant NAICS Code for any given task order

solicited and awarded under an HCaTS contract.

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NAICS Codes and small business size standards are periodically updated and revised by the SBA. If the

SBA revises a HCaTS contracts’ NAICS Code and small business size standard, the HCaTS CO may

update the contracts to reflect the updated NAICS Code and small business size standard.

Due to Federal Procurement Data System-Next Generation (FPDS-NG) system limitation, only one

NAICS Code can be assigned to a contract in FPDS-NG reports; the predominant NAICS Codes will be

used for the task orders’ FPDS-NG reports.

The table below identifies the HCaTS Pool 2 NAICS Code assignments. The predominant NAICS

Code is shown in bold underline:

POOL 2: $16.5M SMALL BUSINESS SIZE STANDARD

NAICS CODE NAICS TITLE

541611 Administrative Management and General Management Consulting Services

541612 Human Resources Consulting Services

541613 Marketing Consulting Services

541618 Other Management Consulting Services

611710 Educational Support Services

NOTE: Definitions for each NAICS Title can be found at http://www.census.gov/cgi

bin/sssd/naics/naicsrch

H.4.2 PREDOMINANT TASK ORDER NAICS CODE DETERMINATION

The OCO is responsible for determining which predominant NAICS Code applies to a task order

solicitation. The NAICS Code selected determines the corresponding Pool in accordance with Section

H.4.1. Each Pool will have a list of eligible Contractors that qualify to receive solicitations and task order

awards.

Ordering procedures in FAR Section 16.505 apply. If the solicitation could be classified in two or more

NAICS Codes with different size standards, the OCO shall apply the NAICS Code for the industry

accounting for the greatest percentage of anticipated task order dollar value.

H.5 PRODUCT SERVICE CODE (PSC)

The PSC represents what products, services, and/or research and development (R&D) was purchased by

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the Federal government for each task order award reported in FPDS-NG.

The scope of HCaTS spans across many PSCs; however, the predominant PSC selected must be

based on the predominant service that is being purchased.

The Contract Payment Reporting Module (CPRM) reporting system facilitates compliance with proper

PSC reporting for all Federal agencies, including DoD’s taxonomy for the acquisition of services that

maps PSCs into six separate Portfolio Groups, such as: Knowledge Based Services; Facility Related

Services; Transportation Services; Medical Services, Electronics & Communication Services; and,

Equipment Related Services.

The OCO shall identify the PSC in the task order solicitation and report the PSC in FPDS-NG. The

Contractor shall enter the PSC in the CPRM for each task order award.

H.6 ACCREDITATIONS

All accreditations are optional; however, Contractors are encouraged to acquire these accreditations.

H.6.1 ADEQUATE ACCOUNTING SYSTEM

An adequate accounting system is a system that is approved by the HCaTS CO, in consultation with the

Defense Contract Audit Agency (DCAA) or a Cognizant Federal Agency (CFA) and provides for the

proper segregation, identification, accumulation, and allocation of direct and indirect costs for

government procurements.

At the Contractor’s request, the HCaTS CO make the adequacy determination on the Contractor’s

accounting system; if approved by HCaTS CO, the Contractor shall notify the HCaTS CO and

designated OCO(s) for affected task orders, in writing, if there are any changes in the status of its

adequate accounting system and provide the reasons for the change and copies of audit reports, as

applicable. Only those Contractors that maintain an adequate accounting system, as approved by the

HCaTS CO, shall be eligible for cost reimbursable task order awards.

At the task order level, the OCO has the authority for the determination of cost or price fair and

reasonableness. The OCO may make the adequacy determination or require the Contractor to maintain an

acceptable accounting system that will permit timely development of all necessary cost data in the form

required by the proposed contract type.

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H.6.2 ACCEPTABLE ESTIMATING SYSTEM

An acceptable estimating system is a system that has been audited by the Defense Contract Management

Agency (DCMA) or any Cognizant Federal Agency (CFA), and meets the requirements specifies in 48

CFR 252.215-7002 (Cost Estimating System Requirements).

An acceptable estimating system is not mandatory; however, Contractors are encouraged to maintain an

acceptable estimating system for the entire ordering period of their HCaTS contract.

H.6.3 APPROVED PURCHASING SYSTEM

An approved purchasing system means the Contractor’s purchasing system has been audited under

Contractor Purchasing System Review (CPSR) in accordance with FAR Subpart 44.3 (Contractors

Purchasing Systems Reviews).

An approved purchasing system is not mandatory; however, Contractors are encouraged to maintain an

approved purchasing system for the entire ordering period of its HCaTS contract.

H.6.4 FORWARD PRICING RATE AGREEMENTS (FPRA), FORWARD PRICING

RATE RECOMMENDATIONS (FPRR), AND AUDITED BILLING RATES

An FPRA, FPRR and Audited Billing Rates are not mandatory; however, Contractors are encouraged to

have them audited by DCAA, DCMA or any other CFA for the entire ordering period of their HCaTS

8(a) contract (IAW FAR Part 42.704 and FAR 42.17).

For Time-and-Material, Labor-Hour, and Cost Reimbursement (all types) task orders solicited and

awarded under HCaTS contracts, Contractors are encouraged to execute an FPRA and/or audited

billing rates to the maximum extent practicable. Contractors may use FPRRs when an FPRA has not

been negotiated.

H.6.5 EARNED VALUE MANAGEMENT SYSTEM (EVMS)

An EVMS, as defined in FAR Part 2.101, is not mandatory; however, Contractors are encouraged to have

an EVMS during the entire ordering period of their HCaTS contract.

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H.6.6 INTERNATIONAL ORGANIZATION FOR STANDARDIZATION (ISO)

9001:2008/2015 CERTIFICATION

The ISO 9001:2008/2015 Certification specifies requirements for a quality management system to

demonstrate the Contractor’s ability to consistently meet the customers’ requirements as well as statutory

and regulatory requirements.

The ISO 9001:2008/2015 Certification is not mandatory; however, Contractors are encouraged to

maintain the certification during the entire ordering period of their HCaTS contract.

H.6.7 INTERNATIONAL ORGANIZATION OF

STANDARDIZATION/INTERNATIONAL ELECTROTECHNICAL COMMISSION

(ISO/IEC) 27001:2013 CERTIFICATION

The ISO/IEC 27001:2013 Certification specifies the requirements for establishing, implementing,

maintaining and continually improving an information security management system within the context of

the organization. It also includes requirements for the assessment and treatment of information security

risks tailored to the needs of the organization.

An ISO/IEC 27001:2013 Certification is not mandatory; however, Contractors are encouraged to have

ISO/IEC 27001:2013 Certification during the entire ordering period of their HCaTS contract.

H.7 LIMITATIONS ON SUBCONTRACTING

In performance of services awarded under HCaTS, at least 50% of the cost of task order performance

incurred for personnel shall be expended for employees of the concern. Class deviation 52.219-14 (2020-

19) will be enforced at the master IDIQ level and for each Period of Performance of the contract. Based

on the Class deviation, a similarly situated entity has the same small business program status as that

which qualified the prime contractor for the award. Any work subcontracted to subcontractors not

similarly situated will count towards the prime contractor's 50 percent subcontract amount that cannot be

exceeded. Any work that a similarly situated entity further subcontracts will count towards the prime

contractor's 50 percent subcontract amount that cannot be exceeded.

The Contractor shall specifically identify the total Prime and Sub-contracted labor dollars combined and

the total labor dollars subcontracted separately in each invoice submitted under HCaTS task orders. If an

ordering agency has a supplemental regulation that does not coincide with FAR 52.219-14, the OCO may

tailor this section at the task order level.

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H.8 MEANINGFUL RELATIONSHIP COMMITMENT LETTERS (MRCL)

If applicable, an MRCL establishes the relationship and commitments of performance for Contractors

who share accreditations from other affiliates, divisions, or subsidiaries within a Contractor’s internal

corporate structure.

If applicable, the Contractor shall maintain and honor each MRCL for the entire ordering period of their

HCaTS contract. The Contractor shall notify the HCaTS CO and designated OCO(s) for affected task

orders, in writing, if there are any changes in the status of its internal corporate relationships or

commitments and provide the reason(s) for the change.

If applicable, the Contractor’s MRCLs are incorporated by reference into the HCaTS contract and the

HCaTS PMO will provide MRCLs to the OCO upon request.

H.9 PROFESSIONAL EMPLOYEE COMPENSATION POLICY

The Government is concerned with the quality and stability of the work force to be employed on an

HCaTS contract. Professional compensation that is unrealistically low or not in reasonable

relationship to the various job categories may impair the Contractor’s ability to attract and retain

competent professional service employees or may be viewed as evidence of failure to comprehend

the complexity of future task order requirements.

The Contractor’s professional employee compensation policy is incorporated by reference and made a

part of the HCaTS contract.

The Contractor shall notify the HCaTS CO and designated OCO(s) for affected task orders, in writing, if

there are any changes in the status of its professional employee compensation plan and provide the

reason(s) for the change and copies of the new professional employee compensation policy, as applicable.

H.10 UNCOMPENSATED OVERTIME POLICY

Uncompensated overtime means the hours worked without additional compensation in excess of an

average of 40 hours per week by direct charge employees who are exempt from the Fair Labor Standards

Act. Compensated personal absences such as holidays, vacations, and sick leave shall be included in the

normal workweek for purposes of computing uncompensated overtime hours.

Task Orders may be subject to FAR 52.237-10 when services to be required are on the basis of the

number of hours to be provided; therefore, the labor rate charged to the Government shall be adjusted

accordingly for the hours worked without additional compensation in excess of an average of 40 hours

per week by direct charge employees who are exempt from the Fair Labor Standards Act.

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The Contractor’s uncompensated overtime policy is incorporated by reference and made a part of the

HCaTS contract.

The Contractor shall notify the HCaTS CO and designated OCO(s) for affected task orders, in

writing, if there are any changes in the status of its uncompensated overtime policy and provide the

reason(s) for the change and copies of the new uncompensated overtime policy, as applicable.

H.11 SECURITY CLEARANCE REQUIREMENTS

The OCO shall tailor security requirements (both facility and employee), clauses, provisions, and other

applicable terms and conditions specific to each task order’s solicitation and award.

Only those Contractors that meet the required security clearance levels on individual task order

solicitations are eligible to compete for such task orders.

In general, all necessary facility and employee security clearances shall be at the expense of the

Contractor. In some cases, Government offices that conduct background investigations do not have a

means for accepting direct compensation from Contractors and instead charge Federal agencies for the

background investigations. In these cases, the Contractor shall be flexible in establishing ways of

reimbursing the Government for these expenses. The individual task order shall specify the terms and

conditions for reimbursement, if any, for obtaining security clearances. The Contractor shall comply with

all security requirements in task orders awarded under its HCaTS contract.

H.11.1 FACILITY CLEARANCE LEVEL (FCL)

An FCL is when a Contractor’s facility is eligible for access to classified information at the Confidential,

Secret, or Top Secret level. The FCL includes the execution of a Department of Defense (DoD) Security

Agreement (DD Form 441 and DD Form 441-1) and Certificate Pertaining to Foreign Interests (SF 328).

Under the terms of an FCL agreement, the Government agrees to issue the FCL and inform the Contractor

as to the security classification of information to which the Contractor will have access. The Contractor, in

turn, agrees to abide by the security requirements set forth in the National Industrial Security Program

Operating Manual, commonly referred to as the NISPOM.

There are no mandatory levels of facility security clearance for Contractors under their HCaTS

contracts; however, task orders may require an FCL at any level.

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H.11.2 EMPLOYEE SECURITY CLEARANCE

Security clearances for Contractor employees, including Subcontractor employees, may

require Confidential, Secret, Top Secret, Agency-Specific Clearances, and/or Special

Background Investigations for Sensitive Compartmented Information or Special Access

Programs. In such cases, the Contractor, at its own expense, is responsible for providing

and maintaining personnel with the appropriate security clearances to ensure compliance

with Government security regulations, as specified in the individual task order.

The Contractor shall fully cooperate on all security checks and investigations by furnishing requested

information to verify the Contractor employees’ trustworthiness and suitability for the position. Task

orders containing classified work may also include a Contract Security Classification Specification, (i.e.,

DD Form 254 or civilian agency equivalent).

The Government has full and complete control over granting, denying, withholding or terminating

security clearances for employees. The granting of a clearance shall not prevent, preclude, or bar the

withdrawal or termination of any such clearance by the Government.

H.11.3 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE 12 

(HSPD-12)

When a Contractor or its Subcontractors are required to have physical access to a Federally-controlled

facility or access to a Federal information system, the Contractor shall comply with agency personal

identity verification procedures in task orders that implement HSPD-12.

H.12 SUSTAINABILITY

HCaTS seeks to benefit from the use of sustainable management practices by Contractors including

tracking and seeking continual reductions in energy usage, greenhouse gas emissions, water consumption,

solid waste and hazardous waste, and other relevant environmental impacts and associated costs.

Use of these sustainable management practices results in lower environmental impacts of delivered

products and services, helping customers meet sustainable acquisition requirements under Executive

Order 13514: Federal Leadership in Environmental, Energy and Economic Performance, and its

precursors, successors and related regulations.

Public disclosures of environmental impacts and sustainable management practices have been associated

with increased operational efficiency, lower overhead costs, and reduced supply chain and other business

risks for disclosing companies.

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Sustainability disclosures can help OCOs understand the major environmental impacts of procured

products and services, familiarize themselves with the available strategies for reducing these impacts, and

design projects and task order requirements which incorporate these strategies.

HCaTS encourages Contractors to provide the location(s) (Internet URL(s)) of one or more sources of

publicly available information regarding its company-wide environmental impacts and sustainable

management practices (sustainability disclosures) on the Contractor’s HCaTS webpage. In making

sustainability disclosures, the Contractor is requested to utilize existing, widely recognized third-party

sustainability reporting portals and services such as the Global Reporting Initiative (GRI) Sustainability

Disclosure Database (database of corporate social responsibility {CSR} reports) and the Carbon

Disclosure Project (CDP) Climate Change and Water Disclosure Questionnaires.

These sustainability-related standards, including estimates of the lifecycle costs and environmental

impacts of proposed solutions, may apply at the task order level.

H.13 PROPRIETARY SOLUTIONS

Contractors are discouraged from proposing proprietary solutions in response to HCaTS task order

requirements that necessitate the Contractor’s proprietary process, system, maintenance, and/or solution

that would prevent competition at a future point or require sustained and non-competitive support.

If a proprietary solution is proposed by a Contractor for a given task order requirement, the Contractor

shall mark its proposal accordingly and make it clear to the OCO all limitations and costs associated with

the solution.

H.14 PARTNERING

The HCaTS PMO intends to encourage the foundation of a cohesive partnership between the HCaTS

Contractors, HCaTS PMO, and Federal agency customers to identify and achieve reciprocal goals, with

effective and efficient customer-focused service, in accordance with the terms and conditions of HCaTS

8(a).

Failure to attend meetings, maintain an HCaTS webpage, or otherwise not comply with this section

may result in activation of Dormant Status (see Sections H.25).

H.15 MEETINGS

From time to time, the Government may require Contractor attendance, including the attendance of

Contractor Key Personnel, to meetings at various locations.

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Meetings may be virtual, in-person at a Government facility, a commercial conference center, or a

mutually agreed upon Contractor facility on a rotational basis, as determined by the Government.

Follow-up meetings may be held periodically throughout the term of HCaTS in order to assess

performance against the goals and to reinforce partnering principles.

The HCaTS PMO may require up to four HCaTS Program Management Review (PMR) meetings per

year. The goal of the PMR meetings is to provide a platform for Contractors, HCaTS PMO, and other

agency representatives to communicate current issues, resolve potential problems, discuss business and

marketing opportunities, review future and ongoing GSA and Government-wide initiatives, and address

HCaTS fundamentals. Any Contractor costs associated with PMR meetings shall be at no direct cost to

the Government.

H.16 HCATS PMO WEBSITE

The HCaTS PMO will establish an HCaTS PMO website for the purposes of informing our customers,

stakeholders, and the general public of the attributes and procedures of HCaTS and HCaTS.

The HCaTS PMO website will include, but not be limited to, the following:

1. General overview of the attributes of HCaTS and HCaTS, and

2. The HCaTS and HCaTS conformed contracts (Sections B through J), and 3. Government

point-of-contacts (POCs) information (names, titles, phone numbers, and email addresses), and

4. Contractor Key Personnel POC information (names, titles, phone numbers, and email addresses),

and

5. List of contract numbers, company names by Pool and MA-IDIQ task order contracts, and direct

POC for issuing task order solicitations by an OCO, and

6. Delegation of Procurement Authority (DPA) process for the OCO, and

7. HCaTS and HCaTS training and ordering guides, and

8. Sample procurement templates for the OCO, and

9. Scope review process for the OCO, and

10. Statistical information by Federal agency and Contractor, and

11. Links to other mandatory websites for reporting purposes or ordering procedures, and 12. List of

Contractors not eligible for solicitations and awards due to Dormant Status, if necessary, and

13. Frequently asked questions.

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H.17 CONTRACTOR HCaTS WEBPAGE

Within 30 calendar days of the Notice to Proceed, the Contractor shall develop and maintain a current,

publicly available web page accessible via the Internet throughout the ordering period of its HCaTS

contract and task orders awarded under its HCaTS contract. The Contractor shall make its HCaTS 8(a)

webpage Rehabilitation Act Section 508 compliant.

The purpose of the webpage is for the Contractor to communicate with potential customers regarding the

Contractor’s ability to provide the awarded services under HCaTS.

At a minimum, this webpage shall include, but is not limited to, the following:

1. Link to the HCaTS PMO website, and

2. General overview of HCaTS, and

3. HCaTS-related marketing materials and news releases, and

4. Contractor capabilities for HCaTS, and

5. Contractor Key Personnel POC information (names, titles, phone numbers, and email addresses)

6. The HCaTS conformed contract (Sections A through K) and all modifications issued within thirty

(30) days in pdf, and

7. DUNS Number, and

8. Sustainability Disclosures, if any.

H.18 MARKETING

The Contractor shall maintain participation by actively pursuing work and competing for task order

solicitations under HCaTS.

The Contractor may develop company-specific HCaTS brochures for distribution at trade shows,

conferences, seminars, etc., and distribute printed materials to enhance awareness of HCaTS.

The Contractor may participate in various conferences and trade shows to facilitate outreach efforts for

Federal agency customers and to aid in the marketing of HCaTS.

All marketing, promotional materials, and news releases in connection with HCaTS contracts or task

order awards under HCaTS contracts, including information on the Contractor’s HCaTS webpage, may be

co-branded with marks owned or licensed by the Contractor and HCaTS PMO, as long as the Contractor

complies with GSAR 552.203-71.

The Government reserves the right to review and approve any marketing, promotional materials, or news

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releases by a Contractor that are HCaTS-related, including information on the Contractor’s HCaTS 8(a)

webpage.

H.19 MINIMUM TASK ORDER AWARDS OR ESTIMATED VALUE

Starting from the date of the HCaTS Notice-to-Proceed, the Contractor shall attain a minimum of three

task order awards; or, a total task order estimated value of $750,000.00 (total estimated value of all task

orders inclusive of all options); or, show a good faith effort in responding to competitive solicitations

released under the Contractor’s respective Pool(s) prior to the exercise of Option I under its HCaTS

contract.

In the event a Contractor is on-ramped after original contract award, the number of expected task order

awards to be attained shall be proportional with the amount of time spent on the contract in the base

period. For example, if the Contractor is On-Ramped to the contract in Year 1, the Contractor would be

expected to attain a minimum of two task order awards or total task order estimated value of $500,000.00,

or show a good faith effort in responding to competitive solicitations released under the Contractor’s

respective Pool(s) from the time it was On-Ramped prior to the exercise of Option I.

Failure to attain the expected number of task order awards, estimated value, or respond to competitive

solicitations released under the Contractor’s respective Pool(s) from the time it was On-Ramped prior to

the exercise of Option I may result in Dormant Status. The Government may or may not exercise the

option period if a contractor does not meet the above criteria. Exercising the option period is subject to

FAR clause 52.217-8 and FAR clause 52.217-9.

H.20 TRAINING AND PERMITS

The Contractor shall provide fully trained and experienced personnel required for performance under task

orders awarded under its HCaTS contract. The Contractor shall train Contractor personnel, at its own

expense, except when the OCO has given prior approval for specific training to meet special requirements

that are unique to a particular task order.

Except as otherwise provided in an individual task order, the Contractor shall, at its own expense, be

responsible for obtaining any and all licenses, certifications, authorizations, approvals, and permits, and

for complying with any applicable Federal, national, state, and municipal laws, codes, and regulations,

and any applicable foreign work permits, authorizations, and/or visas in connection with the performance

of any applicable task order issued under HCaTS.

H.21 ETHICS AND CONDUCT

Personal services are not authorized under HCaTS. HCaTS is strictly for non-personal services, which

means the personnel rendering the services are not subject, either by the contract’s terms or by the

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manner of its administration, to the supervision and control usually prevailing in relationships between

the Government and its employees.

The Contractor and its employees shall conduct themselves with the highest degree of integrity and

honesty and adhere to the policies and procedures as specified in FAR Part 3, GSAR Part 503 and other

applicable agency-specific regulatory supplements.

Failure to adhere to proper ethics and conduct may result in activation of

Dormant Status. 

H.21.1 SUPERVISION

The Contractor shall not supervise, direct, or control the activities of Government personnel or the

employee of any other Contractor under HCaTS and the Government will not exercise any supervision

or control over the Contractor in the performance of contractual services under HCaTS. The Contractor

is accountable to the Government for the actions of its personnel.

Contractor employees shall not represent themselves as Government employees, agents, or

representatives or state orally or in writing at any time that they are acting on behalf of the Government.

In all communications with third parties in connection with HCaTS, the Contractor shall ensure that all

Contractor employees identify themselves as Contractor employees and identify the name of the

company for which they work, and must not carry out any direction that violates the terms and conditions

of HCaTS.

The Contractor shall ensure that all of its employees, including Subcontractor employees, working under

HCaTS are informed of the substance of this clause.

If the Contractor believes any action or communication has been given that would create a personal

services relationship between the Government and any Contractor employee or any other potential

supervision or duty violation, the Contractor shall notify the OCO and HCaTS CO immediately of this

communication or action.

H.21.2 CONDUCT

The Contractor shall not discuss with unauthorized persons any information obtained in the performance

of work under HCaTS; conduct business other than that which is covered by HCaTS during periods

funded by the Government; conduct business not directly related to HCaTS on Government premises; use

Government computer systems and/or other Government facilities for company or personal business;

recruit on Government premises; or, otherwise act to disrupt official Government business.

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The Contractor shall ensure that all of its employees, including Subcontractor employees, working under

HCaTS are informed of the substance of this clause.

If the Contractor believes any action or communication has been given that would create a business ethics

or conduct violation, the Contractor shall notify the OCO and HCaTS CO immediately of this

communication or action.

H.21.3 CONFLICTS OF INTEREST

The guidelines and procedures of FAR Part 3 and GSAR Part 503, and FAR Subpart 9.5 and GSAR

Subpart 509.5, will be used in identifying and resolving any issues of a conflict of interest under HCaTS

8(a). The FAR and other applicable agency-specific regulatory supplements will govern task orders

awarded under HCaTS contracts.

Assuming no real or potential conflict of interest, a Prime Contractor may be a Subcontractor to another

Prime Contractor on task orders solicited and awarded under HCaTS or HCaTS; however, the OCO may

require that the Contractor sign an Organizational Conflict of Interest (OCI) Statement in which the

Contractor (and any Subcontractors or teaming partners) agree not to submit any proposal or provide any

support to any firm which is submitting (as Prime or Subcontractor) any proposal for any solicitation

resulting from the work on a specific task order under HCaTS contracts.

All Contractor personnel (to include Subcontractors and Consultants) who will be personally and

substantially involved in the performance of any task order issued under HCaTS which requires the

Contractor to act on behalf of, or provide advice with respect to any phase of an agency procurement shall

execute and submit an Employee/Contractor Non-Disclosure Agreement Form. The OCO will provide the

appropriate nondisclosure form specific to the procurement. This form shall be required prior to the

commencement of any work on such task order and whenever replacement personnel are proposed under

an ongoing task order.

The Contractor shall be responsible for identifying and preventing personal conflicts of interest of its

employees. The Contractor shall prohibit employees who have access to nonpublic information by reason

of performance on a Government contract from using that information for personal gain.

In the event that a task order requires activity that would create an actual or potential conflict of interest,

the Contractor shall immediately notify the OCO of the conflict, submit a plan for mitigation, and not

commence work until specifically notified by the OCO to proceed; or, identify the conflict and

recommend to the OCO an alternate approach to avoid the conflict.

The OCO or HCaTS CO, if necessary, will review the information provided by the Contractor and

make a determination whether to proceed with the task order and process a request for waiver, if

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necessary.

H.21.4 COOPERATION WITH OTHER CONTRACTORS ON

GOVERNMENT SITES

The Government may undertake or award other contracts or task orders for work at or in close proximity

to the site of the work under HCaTS. The Contractor shall fully cooperate with the other Contractors and

with Government employees and shall carefully adapt scheduling and performing the work under HCaTS

to accommodate the working environment, heeding any direction that may be provided by the OCO. The

Contractor shall not commit or permit any act that will interfere with the performance of work by any

other Contractor or by Government employees.

H.22 GOVERNMENT PROPERTY

For task orders awarded under HCaTS contracts, Government property matters shall follow the same

policies and procedures for Government property under FAR Part 45 and other applicable agency-specific

regulatory supplements.

FAR Part 45 does not apply to Government property that is incidental to the place of performance, when

the task order requires Contractor personnel to be located on a Government site or installation, and when

the property used by the Contractor within the location remains accountable to the Government.

Unless otherwise specified in a task order, the Contractor shall provide all office equipment and

consumable supplies at the Contractor’s sole and exclusive expense, including computers/ workstations

used in daily operation in support of HCaTS. The Government will not modify facilities to

accommodate contractor-owned equipment or supplies.

The OCO shall tailor property clauses, provisions, and other applicable terms and conditions specific to

each task order solicitation and award.

H.22.1 LEASING OF REAL AND PERSONAL PROPERTY

The Government contemplates that leases may be part of a task order solution offered by a Contractor, but

the Government, where the Contractor’s solution includes leasing, must not be the Lessee. Under no

circumstances on any task order awarded under HCaTS contracts shall the Government be deemed to have

privity-of-contract with the Owner/Lessor of the leased items; or, the Government be held liable for early

termination/cancellation damages if the Government decides not to exercise an option period under

a task order unless the Contractor has specifically disclosed the amount of such damages (or the formula

by which such damages would be calculated) as part of its proposal and the OCO for the task order has

specifically approved such damages as part of the task order’s terms and conditions.

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H.22.2 GOVERNMENT FACILITIES

The Contractor shall arrange with the OCO or other designated representative for means of access to

premises, delivery and storage of materials and equipment, use of approaches, use of corridors, stairways,

elevators, and similar matters.

A Contractor working in a Government facility shall be responsible for maintaining satisfactory standards

of employee competency, conduct, appearance, and integrity and shall be responsible for taking

disciplinary action with respect to its employees as necessary.

The Contractor is responsible for ensuring that its employees do not disturb papers on desks, open desk

drawers or cabinets, or use Government telephones, except as authorized. Each employee is expected to

adhere to standards of behavior that reflect favorably on its employer and the Federal government.

The Contractor shall ensure that all of its employees, including Subcontractor employees, working under

HCaTS are informed of the substance of this clause.

H.22.3 RIGHTS OF INGRESS AND EGRESS

The rights of ingress to, and egress from, Government facilities for the Contractor's personnel must be

specified in the task order. Specific Federally-controlled facilities or those areas located within a given

facility may have additional security clearance requirements must be specified in the task order.

Contractor employees, including Subcontractor employees, shall have in their possession, at all times

while working, the specific Government identification credential issued by the Government. The

identification credential shall be displayed and be visible at all times while on Government property.

During all operations on Government premises, the Contractor's personnel shall comply with the rules and

regulations governing the facility access policies and the conduct of its personnel. The Government

reserves the right to require Contractor personnel to sign-in upon entry and sign-out upon departure from

the Government facilities.

The Contractor shall be responsible for ensuring that all identification credentials are returned to the

issuing agency whenever contract employees leave the contract, when the task order has been completed,

employees leave the company, or employees are dismissed or terminated. The Contractor shall notify the

issuing agency whenever employee badges are lost.

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H.23 SECTION 508 OF THE REHABILITATION ACT OF 1973 

Contractors shall comply with FAR Subpart 39.2 when developing, procuring , maintaining or using

electronic and information technology, unless an exception applies as per FAR Section 39.204.

H.24 ON-RAMPING

The total number of HCaTS Contractors may fluctuate due to various reasons, including but

not limited to, industry mergers and acquisitions, and changes in contractors’

socioeconomic status.. To maintain an adequate number of Contractors to compete for task

orders, HCaTS PMO may determine that it is in the Government’s best interest to initiate

an on-ramping.

The on-ramping process can add new contractors to the existing pool or create a pool/subpool or a

specific socio-economic pool/subpool. The Government determines whether it is in its best interest to

restrict the on-ramping participation to the HCaTS existing contractors or to a particular socio-economic

group (e.g. 8(a)).

The decision for on-ramping is within the sole discretion of the Government, based on the Government’s

needs. At the time of an on-ramping, an on-ramping notice and/or solicitation will be posted in Federal

Business Opportunities (www.FBO.gov).

The HCaTS PMO will determine whether it would be in the Government’s best interest to add additional

Contractors in any form (to the existing Pools or by creating a new Pool or Subpool) at any time, subject

to the following conditions:

1. A notice/solicitation is published in Federal Business Opportunities in accordance with FAR Part 5,

and under then- applicable Federal procurement law

2. Any Offeror that meets the eligibility requirements set forth in the solicitation may submit a proposal 3.

The solicitation identifies the total number of new contracts and the award decision is based upon

substantially the same evaluation criteria as the original solicitation or as modified 4. The terms and

conditions of any resulting awards are identical to the existing version of the respective HCaTS Pool

contract

5. The ordering period will be co-terminous with the existing ordering period of other HCaTS Pool

contracts

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H.25 DORMANT STATUS

Dormant Status is a condition that applies to HCaTS and is not a debarment, suspension or ineligibility

status as defined in FAR Subpart 9.4. Grounds for being placed in Dormant Status include, but are not

limited to, failure to meet the deliverables and compliance requirements specified under Section F.5

(Performance Standards).

HCaTS shall be reserved for high performing Contractors. Accordingly, if the HCaTS CO determines that

any requirement of HCaTS is not being met, a Contractor may be placed in Dormant Status for one or

both HCaTS Pools. In Dormant Status, the Contractor shall not be eligible to participate or compete in

any subsequent task order solicitations; however, the Contractor shall continue performance on previously

awarded and active task orders, including the exercise of options and modifications at the task order level.

Dormant status will be imposed after a careful consideration of the situation and collaboration with the

Contractor to resolve the issue. To place a Contractor in Dormant Status, HCaTS CO must notify the

contractor, in writing, regarding poor performance or non- compliance issues. The Contractor will be

given a reasonable time, at the discretion of HCaTS CO, to provide a remediation plan to correct the

deficiencies/issues. If HCaTS CO is not satisfied with the response, or the remediation plan is not

effective, HCaTS CO may issue a final decision, in writing, placing the Contractor in Dormant Status.

Additionally, the final decision will include necessary measures for the Contractor to take to be removed

from Dormant Status. The HCaTS CO’s final decision may be appealed to the HCaTS Ombudsman

under Alternative Disputes Resolution (ADR), or Agency Board of Contract Appeals or United States

Court of Federal Claims (See FAR Section 33.201 and GSAR Subpart 533.2).

(END OF SECTION H)

PART II: CONTRACT CLAUSES

SECTION I: CONTRACT CLAUSES

I.1 TASK ORDER PROVISIONS AND CLAUSES

In accordance with FAR Section 52.301, due to the various combinations of contract provisions and

clauses that may be optional under an individual task order based on the contract type, statement of work,

dollar value and other specific customer agency requirements, the Human Capital and Training Solutions

Small Business (HCaTS) cannot predetermine all the contract provisions and clauses for future individual

task orders. However, all applicable and required provisions and clauses set forth in FAR Section 52.301

automatically flow down to all HCaTS task orders, based on their specific contract type, statement of

work, competition requirements, commercial or non- commercial determination, and dollar value as of

the date the task order solicitation is issued.

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All applicable and required provisions and clauses that automatically flow down to task orders shall

remain unchanged as of Federal Acquisition Circular (FAC) No. 2005-84, effective date September 3,

2015, throughout the entire ordering period under HCaTS. If a future applicable or required provision(s)

and/or clause(s) are to the benefit of future task orders solicited under HCaTS, the future applicable or

required provision/clause may be updated by FAC No. and effective date by a bilateral modification to

HCaTS.

If the OCO is acquiring commercial items as defined by FAR Subsection 2.101, the OCO shall identify in

the task order solicitation the FAR Part 12 provisions and clauses that apply. Furthermore, the OCO shall

identify any optional and/or agency-specific provisions and clauses that do not conflict with the

provisions and clauses under HCaTS for each individual task order solicitation and subsequent award. For

optional and/or agency-specific provisions and clauses, the OCO shall provide the provision and/or clause

number, title, date, and fill-in information (if any), as of the date the task order solicitation is issued or

award is made.

I.2 HCaTS CLAUSES

The following clauses apply to HCaTS and task orders placed under HCaTS, as applicable. The clauses

and dates remain unchanged throughout the term of HCaTS unless changed by a bilateral modification to

HCaTS.

I.2.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

HCaTS incorporates one or more clauses by reference, with the same force and effect as if they were

given in full text. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/.

FAR TITLE DATE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-5 Covenant Against Contingent Fees MAY 2014

52.203-6 Restrictions on Subcontractor Sales to the Government SEP 2006

52.203-7 Anti-Kickback Procedures JUNE 2020

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

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52.203-10 Price or Fee Adjustment for Illegal or Improper Activity MAY 2014

52.203-12 Limitation on Payments to Influence Certain Federal Transactions OCT 2010

52.203-13 Contractor Code of Business Ethics and Conduct NOV 2021

52.203-14 Display of Hotline Poster(s) NOV 2021

52.203-16 Preventing Personal Conflicts of Interest DEC 2011

52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees of Whistleblower Rights

APR 2014

52.204-2 Security Requirements AUG 1996

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016

52.204-27

Prohibition on a ByteDance Covered Application

JUN 2023

52.209-6 Protecting the Government’s Interest When Subcontracting

with Contractors Debarred, Suspended, or Proposed for

Debarment

NOV 2021

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015

52.210-1 Market Research NOV 2021

52.215-2 Audit and Records—Negotiation JUN 2020

52.215-8 Order of Precedence—Uniform Contract Format OCT 1997

52.215-14 Integrity of Unit Prices NOV 2021

52.215-15 Pension Adjustments and Asset Reversions OCT 2010

52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits (PRB)

Other Than Pensions

JUL 2005

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52.215-19 Notification of Ownership Changes OCT 1997

52.215-21 Requirements for Certified Cost or Pricing Data and Data Other

Than Certified Cost or Pricing Data—Modifications

NOV 2021

52.215-21 Requirements for Certified Cost or Pricing Data and Data Other

Than Certified Cost or Pricing Data—Modifications (Alternate

III)

OCT 1997

52.215-21 Requirements for Certified Cost or Pricing Data and Data Other

Than Certified Cost or Pricing Data—Modifications

NOV 2021

52.216-32

Task Order and Delivery-Order Ombudsman

SEPT 2019

52.219-6 Notice of Total Small Business Set-Aside NOV 2011

52.219-8 Utilization of Small Business Concerns* (* NOT MANDATORY) NOV 2016

52.219-9 Small Business Subcontracting Plan (Alternate II)* NOV 2016

52.219-11 Special 8(a) Contract Conditions JAN 2017

52.219-12 Special 8(a) Subcontract Conditions OCT 2019

52.219-14 Limitations on Subcontracting OCT 2022

52.219-17 Section 8(a) Award OCT 2019

52.219-18 Notification of Competition Limited to Eligible 8(a) Participants MAR 2020

52.219-28 Post-Award Small Business Program Re-representation MAR 2023

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-35 Equal Opportunity for Veterans OCT 2015

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-37 Employment Reports on Veterans FEB 2016

52.222-40 Notification of Employee Rights Under the National Labor Relations Act DEC 2010

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52.222-50 Combating Trafficking in Persons NOV 2021

52.222-54 Employment Eligibility Verification MAY 2022

52.222-55

Minimum Wages for Contractor Workers Under Executive Order

14026

JAN 2022

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-6 Drug-Free Workplace MAY 2001

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving AUG 2011

52.224-1 Privacy Act Notification APR 1984

52.224-2 Privacy Act APR 1984

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.227-1 Authorization and Consent JUN 2020

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement DEC 2007

52.227-3 Patent Indemnity APR 1984

52.227-14 Rights in Data—General MAY 2014

52.227-17 Rights in Data—Special Works DEC 2007

52.228-5 Insurance—Work on a Government Installation JAN 1997

52.229-3 Federal, State, and Local Taxes FEB 2013

52.232-1 Payments APR 1984

52.232-8 Discounts for Prompt Payment FEB 2002

52.232-9 Limitation on Withholding of Payments APR 1984

52.232-11 Extras APR 1984

52.232-17 Interest MAY 2014

52.232-18 Availability of Funds APR 1984

52.232-23 Assignment of Claims MAY 2014

52.232-25 Prompt Payment JAN 2017

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52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023

52.233-1 Disputes MAY 2014

52.233-3 Protest after Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984

52.237-3 Continuity of Services JAN 1991

52.242-13 Bankruptcy JUL 1995

52.243-1 Changes—Fixed-Price (Alternate I) APR 1984

52.244-5 Competition in Subcontracting DEC 1996

52.244-6 Subcontracts for Commercial Items JUN 2023

52.245-1 Government Property SEP 2021

52.245-9 Use and Charges APR 2012

52.246-25 Limitation of Liability—Services FEB 1997

52.249-1 Termination for Convenience of the Government (Fixed-Price)

(Short Form)

APR 1984

52.249-2 Termination for Convenience of the Government (Fixed-Price) APR 2012

52.249-6 Termination (Cost-Reimbursement) MAY 2004

52.249-6 Termination (Cost-Reimbursement) (Alternate IV) SEP 1996

52.249-8 Default (Fixed-Price Supply and Service) APR 1984

52.251-1 Government Supply Sources APR 2012

52.253-1 Computer Generated Forms JAN 1991

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I.2.2 GSAR CLAUSES INCORPORATED BY REFERENCE

GSAR TITLE DATE

552.203-71 Restriction on Advertising SEP 1999

552.204-9 Personal Identity Verification Requirements APR 2023

552.215-70 Examination of Records by GSA JUN 2016

552.216-74 Task-Order and Delivery-Order Ombudsman JAN 2017

552.219-72 Preparation, Submission, and Negotiation of Subcontracting Plans OCT 2016

552.219-74 Section8(a) Direct Award SEP 1999

552.219-76 Mentor Requirements and Evaluation MAR 2012

552.228-5 Government as Additional Insured JAN 2016

552.232-23 Assignment of Claims SEP 1999

552.232-77 Payment By Government Charge Card NOV 2009

552.237-73 Restriction on Disclosure of Information JUN 2009

I.2.3 FAR AND GSAR CLAUSES IN FULL TEXT

I.2.3.1 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of 

delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be 

issued from the date of notice to proceed through the contract end date. 

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of 

conflict between a delivery order or task order and this contract, the contract shall control. 

(c) A delivery order or task order is considered "issued" when— 

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the 

Government deposits the order in the mail; 

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(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or 

(3) If sent electronically, the Government either— 

(i) Posts a copy of the delivery order or task order to a Government document access system, and 

notice is sent to the Contractor; or 

(ii) Distributes the delivery order or task order via email to the Contractor's email address. 

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in 

the contract. 

(End of Clause)

I.2.3.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an

amount of less than the micro-purchase threshold, as amended, the Government is not obligated to

purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b)

Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of: $2.3 billion for Pool 2;

(2) Any order for a combination of items in excess of: $2.3 billion for Pool 2; or

(3) A series of orders from the same ordering office within 365 calendar days that together call for

quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the

Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one

requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding

the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering

office within five business days after issuance, with written notice stating the Contractor’s intent not to

ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may

acquire the supplies or services from another source.

(End of Clause)

I.2.3.3 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the

period stated in the Schedule. The quantities of supplies and services specified in the Schedule are

estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the

Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or

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services specified in the Schedule up to and including the quantity designated in the Schedule as the

“maximum.” The Government shall order at least the quantity of supplies or services designated in the

Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no

limit on the number of orders that may be issued. The Government may issue orders requiring delivery to

multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall

be completed by the Contractor within the time specified in the order. The contract shall govern the

Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the

order were completed during the contract’s effective period; provided, that the Contractor shall not be

required to make any deliveries under this contract in accordance with Section F.4.

(End of Clause)

I.2.3.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates

specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates

provided by the Secretary of Labor. The option provision may be exercised more than once, but the total

extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the

option by written notice to the Contractor within 90 calendar days from the current ordering period’s

expiration date.

(End of Clause)

I.2.3.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

(MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 90

calendar days from the base period’s expiration date; provided that the Government gives the Contractor a

preliminary written notice of its intent to extend at least 120 calendar days before the contract expires.

The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this

option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not

exceed 126 months.

(End of Clause)

I.2.3.6 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (MAR 2020)

(a) The Contracting Officer may set aside orders for the small business concerns identified in 19.000 (a)(3). 

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(b) The Contracting Officer will give notice of the order or orders, if any, to be set aside for small business 

concerns identified in 19.000( a)(3) and the applicable small business program. This notice, and its restrictions, 

will apply only to the specific orders that have been set aside for any of the small business concerns identified 

in 19.000( a)(3) . 

(End of Clause)

I.2.3.7 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause— 

Backhaul means intermediate links between the core network, or backbone network, and the small 

subnetworks at the edge of the network ( e.g. , connecting cell phones/towers to the core telephone network). 

Backhaul can be wireless (e.g., microwave) or wired ( e.g. , fiber optic, coaxial cable, Ethernet). 

Covered foreign country means The People’s Republic of China. 

Covered telecommunications equipment or services means– 

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE 

Corporation (or any subsidiary or affiliate of such entities); 

(2) For the purpose of public safety, security of Government facilities, physical security surveillance 

of critical infrastructure, and other national security purposes, video surveillance and telecommunications 

equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology 

Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); 

(3) Telecommunications or video surveillance services provided by such entities or using such 

equipment; or 

(4) Telecommunications or video surveillance equipment or services produced or provided by an 

entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of 

the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise 

connected to, the government of a covered foreign country. 

Critical technology means– 

(1) Defense articles or defense services included on the United States Munitions List set forth in the 

International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal 

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Regulations; 

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the 

Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, 

and controlled- 

(i) Pursuant to multilateral regimes, including for reasons relating to national security, 

chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or 

(ii) For reasons relating to regional stability or surreptitious listening; 

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, 

and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign 

atomic energy activities); 

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal 

Regulations (relating to export and import of nuclear equipment and material); 

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of 

title 9 of such Code, or part 73 of title 42 of such Code; or 

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export 

Control Reform Act of 2018 (50 U.S.C. 4817). 

Interconnection arrangements means arrangements governing the physical connection of two or more 

networks to allow the use of another's network to hand off traffic where it is ultimately delivered ( e.g. , 

connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and 

other information resources. 

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession 

about the identity of the producer or provider of covered telecommunications equipment or services used by 

the entity that excludes the need to include an internal or third-party audit. 

Roaming means cellular communications services ( e.g. , voice, video, data) received from a visited 

network when unable to connect to the facilities of the home network either because signal coverage is too 

weak or because traffic is too high. 

Substantial or essential component means any component necessary for the proper function or 

performance of a piece of equipment, system, or service. 

(b) Prohibition . (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for 

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, 

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from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, 

system, or service that uses covered telecommunications equipment or services as a substantial or essential 

component of any system, or as critical technology as part of any system. The Contractor is prohibited from 

providing to the Government any equipment, system, or service that uses covered telecommunications 

equipment or services as a substantial or essential component of any system, or as critical technology as part 

of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication 

equipment or services are covered by a waiver described in FAR 4.2104. 

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 

2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering 

into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service 

that uses covered telecommunications equipment or services as a substantial or essential component of any 

system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause 

applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 

4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of 

whether that use is in performance of work under a Federal contract. 

(c) Exceptions. This clause does not prohibit contractors from providing— 

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or 

interconnection arrangements; or 

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit 

visibility into any user data or packets that such equipment transmits or otherwise handles. 

(d) Reporting requirement. (1) In the event the Contractor identifies covered telecommunications 

equipment or services used as a substantial or essential component of any system, or as critical technology as 

part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any 

tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the 

Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; 

in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil . 

For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite 

delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of 

Defense, identify both the indefinite delivery contract and any affected orders in the report provided at 

https://dibnet.dod.mil. 

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause 

(i) Within one business day from the date of such identification or notification: the contract 

number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier 

Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment 

manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily 

available information about mitigation actions undertaken or recommended. 

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(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any 

further available information about mitigation actions undertaken or recommended. In addition, the Contractor 

shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment 

or services, and any additional efforts that will be incorporated to prevent future use or submission of covered 

telecommunications equipment or services. 

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) 

and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts 

for the acquisition of commercial products or commercial services. 

I.2.3.8 552.204-70 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (AUG 2019)

(a) Definitions. As used in this clause-

“Covered telecommunications equipment or services”, “Critical technology”, and “Substantial or

essential component” have the meanings provided in FAR 52.204-25, Prohibition on Contracting for

Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization

Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August

13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any

equipment, system, or service that uses covered telecommunications equipment or services as a

substantial or essential component of any system, or as critical technology as part of any system.

Contractors are not prohibited from providing-

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming,

or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit

visibility into any user data or packets that such equipment transmits or otherwise handles. (c)

Representation. [Contractor to complete and submit to the Contracting Officer] The Offeror

or Contractor represents that it [ ] will or [ ] will not provide covered telecommunications equipment or

services to the Government in the performance of any contract, subcontract, order, or other contractual

instrument resulting from this contract. This representation shall be provided as part of the proposal and

resubmitted on an annual basis from the date of award.

(d) Disclosures. If the Offeror or Contractor has responded affirmatively to the representation in

paragraph (c) of this clause, the Offeror or Contractor shall provide the following additional information

to the Contracting Officer--

(1) All covered telecommunications equipment and services offered or provided

(include brand; model number, such as original equipment manufacturer (OEM) number,

manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and

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services and any factors relevant to determining if such use would be permissible under the

prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services

(include entity name, unique entity identifier, and Commercial and Government Entity

(CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment

(include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM

or a distributor, if known).

(End of clause)

(END OF SECTION I)

PART III: LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J: LIST OF ATTACHMENTS

J.1 STANDARDIZED LABOR CATEGORIES

J.2 CONTRACT PRICING

HCaTS PMO will provide OCOs with contract pricing only for the award of Time and Material or Labor

Hour sole source contract type task order. For all other types of task orders, pricing is completed at the

task order level.

(END OF SECTION J)

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