Jacket: 413-126

Title: Defend the Flock Checklists 9-15

Agency: Agriculture

Bid Opening: August 31, 2020 at 11:00am

Bid Terms Discounted Total

$140,220.00 2.0% 20 days $137,415.60

$172,198.95 5.0% 30 days $163,589.00

$165,409.00 0.5% 21 days $164,581.96

$182,555.00 5.0% 20 days $173,427.25

$204,645.00 1.0% 20 days $202,598.55

$207,945.80 0.0% 0 days $207,945.80

$233,750.00 2.0% 20 days $229,075.00

$233,662.00 0.0% 0 days $233,662.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

/

District Creative Printing

Contractor Name

Specialty Print Comm.

Consolidated Graphics

Las Vegas Color Graphics

Schneider Graphics

Taylor/Curtis

Gray Graphics

Weldon, Williams & Lick, Inc.
Specifications by SG Jacket 413-126

Page 1 of 7 Agriculture 0-00557

Reviewed by KK

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on August 31, 

2020 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 pandemic, 

this will NOT be a public bid opening.

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on 

this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time.

The Jacket Numbers 413-126 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be considered for 

award. 

For information regarding the solicitation requirements prior to award please email Steve Gaumer at 

sgaumer@gpo.gov. For contract administration after award, contact APS DC at 202-512-0307.

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the e-mailed 

bid including, but not limited to, the following—

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

(2) The vendor’s email provider may have different size limitations for sending e-mail, however vendors are 

advised not to exceed GPO’s stated limit. 

(3) Illegibility of bid.

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the e-mail is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

ALL THE REQUIREMENTS OF THESE SPECIFICATIONS APPLY EQUALLY TO ALL ITEMS UNLESS 

OTHERWISE INDICATED HEREIN.

PRODUCT: Seven (7) English and Seven (7) Spanish Flyers (TOTAL of Fourteen (14) Different Flyers

TITLE: Defend the Flock Checklists 9-15

Seven (7) English Flyers Seven (7) Spanish Flyers

PA 2235-9 Checklist for Biosecurity Training PA 2235-9S Checklist for Biosecurity Training

PA 2235-10 Checklist for Coordinating Biosecurity 

at Your Site

PA 2235-10S Checklist for Coordinating Biosecurity 

at Your Site

PA 2235-11 Checklist for Safe Disposal of Dead 

Birds

PA 2235-11S Checklist for Safe Disposal of Dead 

Birds

PA 2235-12 Checklist for Managing Poultry Manure 

and Litter

PA 2235-12S Checklist for Managing Poultry Manure 

and Litter

PA 2235-13 Checklist for Maintaining a Safe Water 

Supply

PA 2235-13S Checklist for Maintaining a Safe Water 

Supply
Page 2 of 7 Jacket 413-126

PA 2235-14 Checklist for Poultry Feed and 

Replacement Litter

PA 2235-14S Checklist for Poultry Feed and 

Replacement Litter

PA 2235-15 Checklist for Biosecurity Auditing PA 2^35-15S Checklist for Biosecurity Auditing

QUANTITY: Seven (7) English Flyers @ 55,000 each = 385,000

Seven (7) Spanish Flyers @ 30,000 each = 210,000

 595,000 TOTAL FLYERS

TRIM SIZE: 8-1/2 x 11" (before encapsulation) Overall Trim Size 9 x 11-1/2” (after encapsulation)

PAGES: 28 Pages (Head to Head)

GOVERNMENT TO FURNISH:

Via email after award (GPO to email).

Purchase Order

(14) PDF files. Contractor to pull bleeds where necessary.

GPO Form 952 Desktop Publishing – Disk Information

GPO Form 892 (R. 12/17) Proofs

GPO Form 2678 (departmental random copies-blue label).

GPO Form 917 (Certificate of Selection).

Contractor to download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from gpo.gov, 

fill in appropriate blanks, and attach to shipping containers. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

contract administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level.

PROOFS:

E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING 

AN "OK TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit one “Press 

Quality” PDF “soft” proof (for content only) using the same Raster Image Processor (RIP) that will be 

used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and 

color breaks. Proof will not be used for color match. 

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the 

Agency at kathleen.rubus@usda.gov and Joelle.r.hayden@usda.gov. Contractor must call GPO Contract 

Compliance Section at (202) 512-0520 immediately upon E-Mailing proofs and immediately upon 

receiving the returned proofs (or OK E-Mail) back from the Department. Proofs will be withheld not 

more than (3) workdays from receipt at the Department to receipt in the contractor's plant.

PLUS

Send proofs together with the furnished media (copy, electronic files) directly to: (1) to: Joelle Hayden, 6112 

Old Airpark Lane, Owings MD 20736, (1) to: Gina Zangla, 31 Ridge Ave., Edgewater, MD 21037, and (1) to: 

Anson Eaglin, 3315 Erik Court, Waldorf, MD 20601. Contractor must call GPO Contract Compliance Section 
Page 3 of 7 Jacket 413-126

at 202-512-0520, or e-mail information to compliance@gpo.gov immediately upon sending/delivering 

proofs and immediately upon notification that the proofs are available for pickup at the department. Proofs 

will be withheld not more than (3) workdays from receipt in the department to when they are made 

available for pickup at the department. CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING 

AN "OK TO PRINT". 

(3) sets of digital color content proofs for each flyer. Direct to plate must be used to produce the final 

product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in 

proper position (not pasted up), imaged face and back, trimmed and folded to the finished size of the 

product. 

PLUS

(3) sets of inkjet proofs for each flyer that are G7 profiled and use pigment-based inks. A proofing RIP 

that provides an option for high quality color matching (such as Device Links Technology and/or ICC 

Profiles Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic 

Technology (as of 3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 

specifications (CGATS TR006) must be achieved. Output must be a minimum of 720 x 720 dpi on a 

GRACoL or SWOP certified proofing media. Proofs must contain the following color control strip to be 

evaluated for accuracy: IDEAlliance ISO 12647-7 Control Strip 2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of 

ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas 

consisting of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; 

and gray balance patches for process color (if applicable). These areas must be repeated consecutively 

across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These 

proofs must contain all elements, be in press configuration, and indicate margins. Proofs will be used 

for color match on press. Direct to plate must be used to produce the final product with a minimum of 

2400 x 2400 dpi.

PLUS, After Approval of the Above, Contractor to Provide,

PROOFS NOTE: 

CONTRACTOR IS NOT TO PURCHASE ALL STOCK NEEDED FOR COMPLETE PRODUCTION 

REQUIREMENT UNTIL PRIOR TO PRODUCTION SAMPLES ARE APPROVED. CONTRACTOR MUST 

NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT".

PRIOR TO PRODUCTION SAMPLES: Prior to the commencement of production of the contract production 

quantity, the contractor shall submit (3) samples of one checklist produced using the same output device/RIP that 

will be used to produce the final printed product on the actual production stock. (1) to: Joelle Hayden, 6112 Old 

Airpark Lane, Owings MD 20736, (1) to: Gina Zangla, 31 Ridge Ave., Edgewater, MD 21037, and (1) to: Anson 

Eaglin, 3315 Erik Court, Waldorf, MD 20601. All prior to production samples to be shrink-wrapped and packed 

per specifications. The prior to production samples will be tested for construction and conformance of material( s 

). In addition, the samples will be tested for their intended usage. The container and accompanying documentation 

shall be marked PREPRODUCTION SAMPLES and shall include the GPO jacket and purchase order numbers. 

The samples must be submitted in sufficient time to allow Government testing of the samples and production and 

shipment in accordance with the shipping schedule. 
Page 4 of 7 Jacket 413-126

The Government will approve, conditionally approve, or disapprove the samples within two (2) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. 

The Government will require the time specified above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract 

price for the production quantity. All samples shall be manufactured at the facilities in which the contract 

production quantities are to be manufactured.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_13..PDF.

JCP Code* K10, Index, White, Basis Size 25.5 X 30.5" 110 lbs.

PRINTING: 

DIGITAL PRINTING IS NOT ACCEPTABLE:

Flyers print head to head, departmental seals, illustrations, pictures, and some type/logos reversing out to appear 

white in four color process. Bleed all sides. 

ENCAPSULATION: Laminate the entire surface, after printing, on both sides with non-yellowing 5 mil (each 

side) with polyesters (such as polyethylene terephthalate), polypropylene, vinyl or cellulose acetate. Lamination 

(encapsulated) must extend at a minimum of 1/4” beyond edges of flyers on all sides to avoid seepage. Round all 

four corners. The Laminate on the product must be evenly applied with no trapped foreign particles or air bubbles, 

have no distortion of the printed matter and must remain clear and legible.

NOTE: MUST be able to withstand outdoor elements and wipe down of disinfectant and not warp.

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty 

period is EXTENDED from 120 days to one calendar year from the date the check is tendered as final 

payment. All other provisions remain the same.

INK: 4-Color Process
Page 5 of 7 Jacket 413-126

MARGINS: Inadequate gripper, follow electronic media. 

BINDING: See “Encapsulation”

PACKING: Pack each item separately and identify.

Shrink film wrap each item separately in units of 50. Pack suitably in shipping containers to ensure items are not 

damaged in shipping.

LABELING AND MARKING: (package and/or container label): Reproduce shipping container label from 

furnished repro, fill in appropriate blanks and attach to shipping containers.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels: 

(a) Printing Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 ATTRIBUTE SPECIFIED STANDARD

P-7. Type Quality and Uniformity OK'd prior/Furnished Electronic Media

P-10. Process Color Match OK'd prior/Furnished Electronic Media

DISTRIBUTION: Deliver F.O.B. Destination

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to 

kathleen.rubus@usda.gov. The subject line of this message shall be "Distribution Notice for Jacket 413-126, 

Requisition 0-00557. The notice must provide all applicable tracking numbers, shipping method, and Title. 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

Deliver all copies (includes 200 Departmental Random "Blue Label" Copies of each page) via traceable 

means to: Beltsville Service Center—APHIS, CFPDC – Loading Dock, 6351 Ammendale Road, 

Beltsville, MD 20705, Attn: Kim Cobb – (301) 394-0443 (direct). INSIDE DELIVERY.

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) 

must accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to 

furnish the certificate may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf

All expenses incidental to returning materials, submitting proofs, and furnishing samples must be borne by the 

contractor.

SCHEDULE: The Purchase Order and GFM will be sent to the contractor via email on 9/3/2020. NOTE: the 

printer does not need to begin their printing until the final artwork is supplied. Submit proofs as soon as the 

contractor deems necessary in order to comply with the shipping schedule. 

Deliver complete on or before 9/25/2020.
Page 6 of 7 Jacket 413-126

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1000 copies of each version. 

The price for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges 

and will not be a factor for determination of award.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Page 7 of 7 Jacket 413-126

JACKET NUMBER: BID PRICE: ___________________ ADDITIONAL/M

Jacket 413-126 $ $

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

within____calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), 

in exact accordance with specifications.

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy. 

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

Contracting Officer Review: ____________Date: __________ Certifier: ___________Date: ____________

 (Initials) (Initials)