Program 1003‐S Term 2/1/2024 To 1/31/2025

TITLE: Print Quality and Web Quality PDF's for Fishery Bulletin

ITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST 

I. COMPOSITION: Prices quoted shall include the cost of all

required materials and operations necessary for the

complete production of the final reproduction proofs in

accordance with these specifications. Must be 508

compliant.

a) From Government furnished manuscript.

1) Typeset per 1,000 characters. 1008 5.25 5,292.00 $ 5.75 5,796.00 $ 4.95 4,989.60 $ 5292.00 5,33

$ 

b) Author's alterations; this cost will be used after the proofs

have been returned by the agency marked up with changes.

1) Typeset per 1,000 characters. 160 5.25 840.00 $ 5.75 920.00 $ 4.95 792.00 $ 840.00 13

$ 

c) Photos, Tables, and Illustrations sized correctly.

1) Line Art; per each. 160 2.00 320.00 $ 2.50 400.00 $ 2.00 320.00 $ 680.00 10

$ 

2) Grayscale photos, tables, and illustrations; per each. 8 2.00 16.00 $ 2.50 20.00 $ 4.00 32.00 $ 34.00 

$ 

3) Color photos, tables, and illustrations; per each. 12 2.00 24.00 $ 2.50 30.00 $ 2.00 24.00 $ 51.00 

$ 

II. PDF CREATION: Prices quoted shall include the cost of all

required materials and operations necessary for the

commercial print quality PDF, per page, in accordance with

these specifications. Contractor must create one PDF per

article and one PDF for front and back. Must be 508

compliant.

a) Cost must include commercial print quality PDF creation.

Cost per commercial print ready PDF page. 380 0.50 190.00 $ 1.00 380.00 $ 0.50 190.00 $ 285.00 10

$ 

b) Cost must include web quality PDF creation.

Cost per web quality PDF page. 380 0.50 190.00 $ 5.00 1,900.00 $ 2.00 760.00 $ 285.00 10

$ 

III. ADDITIONAL OPERATIONS:

a) Computer Timework that does not fit the scope of the

contract, cost per hour. 2 42.50 85.00 $ 65.00 130.00 $ 100.00 200.00 $ 150.00 

$ 

CONTRACTOR TOTALS 6,957.00 $ $ 9,576.00 $7,307.60 $5,79

DISCOUNT $            ‐ ‐ $                 ‐ $ 5.00% 28

$ 

DISCOUNTED TOTALS 6,957.00 $ $ 9,576.00 $7,307.60 20 days 5,50

$ 

Reviewed by:__________

AWARDED

Acepro Inc 

370‐71813

Splash Box Marketing LLC

410‐82320

Supremus Group LLC The Versai L

420‐85404 190‐91023
Roland D. Whitehurst 

Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE

Northwest Region APS Team | infonorthwest@gpo.gov

January 10, 2024 

This is Amendment No. 1. The specifications in our invitation for quotes on 

Program 1003S, scheduled for opening at 2:00 p.m., prevailing Seattle, WA time, 

on January 11, 2024, are amended as follows: 

1. Change the quote opening date to 2:00 p.m., prevailing Seattle, WA time, on 

January 25, 2024. 

2. On page 13 adjust the line item I. c). 

Delete the paragraph that reads on page 13: 

“c) Photos and Illustrations sized correctly. 

1) Line Art; per illustration. $__________. 

2) Grayscale photos and illustrations; per illustration. $__________. 

3) Color photos and illustrations; per illustration. $__________.” 

And insert in lieu thereof: 

“c) Photos, Tables, and Illustrations sized correctly. 

1) Line Art; per each. $__________. 

2) Grayscale photos, tables, and illustrations; per each. $__________. 

3) Color photos, tables, and illustrations; per each. $__________.” 

All other specifications remain the same. 

If amendment is not acknowledged on bid, direct acknowledgement to: 

bidsnorthwest@gpo.gov 

Amended quote or acknowledgement must be submitted using the method(s) 

specified in the solicitation for quote submission. Telephone submission is not 

acceptable. 

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID 

OPENING. Failure to acknowledge receipt of amendment, by amendment 

number, prior to quote-opening time, may be reason for quote being declared 

nonresponsive. 

Sincerely, 

ROLAND D. WHITEHURST 

Contracting Officer 
Roland D. Whitehurst 

Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE

Northwest Region APS Team | infonorthwest@gpo.gov

January 25, 2024 

This is Amendment No. 2. The specifications in our invitation for quotes on 

Program 1003S, scheduled for opening at 2:00 p.m., prevailing Seattle, WA time, 

on January 25, 2024, are amended as follows: 

1. Change the quote opening date to 2:00 p.m., prevailing Seattle, WA time, on

February 23, 2024.

All other specifications remain the same.

BIDDER NEED NOT ACKNOWLEDGE RECEIPT OF THIS AMENDMENT 

(AMENDMENT No. 2) PRIOR TO QUOTE OPENING. 

Sincerely, 

ROLAND D. WHITEHURST 

Contracting Officer 
Page 1 of 15 

Program 1003-S 

Specifications by FB 

Reviewed by RW 

QUOTATION REQUEST 

U.S. GOVERNMENT PUBLISHING OFFICE 

Northwest 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Print Quality and Web Quality PDF’s for Fishery Bulletin 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Department of Commerce 

NOAA/NMFS – Scientific Publications Office 

Single Award 

QUOTE OPENING: Quotes shall be opened at 2:00 p.m., prevailing Seattle, WA time, on 

January 11, 2024 at the U.S. Government Publishing Office, Northwest. 

CONTRACTING METHOD: This contract is being advertised as, and shall be awarded as, a 

Small Purchase contract, in accordance with the U. S. Government Publishing Office Printing 

Procurement Regulation (PPR: GPO Publication 305.3), Chapter VII, Section 4. The sealed 

bidding terminology as used throughout these specifications is synonymous with their negotiated 

procurement counterparts unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 

5(1). 

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2024 

and ending January 31, 2025, plus up to four optional 12-month extension period(s) that may be 

added in accordance with the "Option to Extend the Term of the Contract" clause in Section 1 of 

this contract. 

QUOTE SUBMISSION: Offerors must email quotes to bidsnorthwest@gpo.gov for this 

solicitation. No other method of quote submission will be accepted at this time. The program 

number and quote opening date must be specified in the subject line of the emailed quote 

submission. Quotes received after 2:00 PM, prevailing Seattle time on the quote opening date 

specified above will not be considered for award. This will not be a public quote opening. 

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: The Government will 

not be responsible for any failure attributable to the transmission or receipt of the emailed quote 

including, but not limited to, the following – 

1. Illegibility of quote. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving 

emails. 

3. The offeror’s email provider may have different size limitations for sending email; 

however, offerors are advised not to exceed GPO’s stated limit. 
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Program 1003-S 

4. When the email quote is received by GPO, it will remain unopened until the specified 

quote opening time. Government personnel will not validate receipt of the emailed quote 

prior to quote opening. GPO will use the prevailing time (specified as the local time 

zone) and the exact time that the email is received by GPO’s email server as the official 

time stamp for quote receipt at the specified location. 

The following web address will allow the contractor to print a copy of the current pricing 

abstract: 

https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing 

OFFERORS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract 

Terms - Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). 

Prospective offerors should carefully read this publication as the applicable terms within become 

an integral part of this contract. The document is posted at https://www.gpo.gov/how-to-workwith-us/vendors/forms-and-standards along with a list of major revisions. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-withus/vendors/contract-pricing

For information of a technical nature, contact GPO Northwest at 206-764-3726 or 

infonorthwest@gpo.gov and fbuchko@gpo.gov . 
Page 3 of 15 

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Program 1003-S 

SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Quote will be 

subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract 

Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract 

Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 

310.1, effective May 1979 (revised 9-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby 

replaced with the June 2008 clause found at https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractdisputes.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards 

shall apply to these specifications: 

Product Quality Levels: 

 (a) Finishing Attributes -- Level IV. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proof 

P-9. Solid and Screen Tint Color Match Government furnished material 

P-10. Process Color Match Government furnished material 

Compliance with Section 508 of the Rehabilitation Act, 29 U.S.C., 794d for implementing 

electronic and information technology accessibility for person with disabilities as published in 

the Federal Register, April 25, 2001, and any amendments thereof. https://www.section508.gov/. 

The contractor must be able to describe how their proposed delivered Electronic Documents will 

meet Section 508 accessibility standards. 

SUBCONTRACTING: The predominant production function is composition. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the 

option to extend the term of this contract for a period of 12 months by written notice to the 

contractor not later than 30 days before the contract expires. If the Government exercises this 

option, the extended contract shall be considered to include this clause, except, the total duration 

of the contract may not exceed 5 years as a result of, and including, any extensions added under 

this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. 

See also “Economic Price Adjustment” for authorized pricing adjustment(s). 

 
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Program 1003-S 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any 

contract resulting from this solicitation may be extended for such period of time as may be 

mutually agreeable to the GPO and the contractor. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of 

the financial determination, the contractor in line for award may be required to provide one or 

more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to 

perform the contract requirements. Documents submitted will be kept confidential and used only 

for the determination of responsibility by the Government. Failure to provide the requested 

information in the time specified by the Government may result in the Contracting Officer not 

having adequate information to reach an affirmative determination of responsibility. 

PREAWARD TEST: The contractor being considered for award shall be required to complete 

the following preaward test, unless waived by the Contracting Officer. The Government may 

waive the requirement for a preaward test where supplies identical or similar to those called for 

have been previously furnished by the contractor and have been accepted by the Government. 

1. A list of all software and version number that will be used. 

2. The prospective contractor who is in line for award must pickup Government Furnished 

Material and produce a representative order that will include up to 20 pages as described 

in "Section 2, Specifications". 

3. The preaward test must be performed at the same facilities and on the same equipment 

that will be used to produce the product required for this contract. 

4. This test must be delivered before the close of business on the 2nd workday beginning the 

day after the furnished test material is made available. 

 
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Program 1003-S 

5. Disapproval of Preaward Test: At the option of the Government and if so notified by the 

Contracting Officer, the contractor may be permitted additional time to correct defects or 

to submit additional test material. The time allowed to provide additional test material 

may differ depending upon the nature of the defects noted. This will be specified when 

notification is given. 

6. Approval of Preaward Test: Approval will be based upon fulfilling all of the 

requirements of the specifications within the time specified. A single deviation from the 

contract specifications or failure to complete delivery within the time specified may result 

in declaring the contractor nonresponsible. 

No charges will be allowed for costs incurred in the performance of the preaward test. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in 

accordance with this clause, provided that in no event will any pricing adjustment be made that 

would exceed the maximum permissible under any law in effect at the time of the adjustment. 

There will be no adjustment for orders placed during the first period specified below. Pricing 

will thereafter be eligible for adjustment during the second and any succeeding performance 

period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation 

costs, or to paper, if paper prices are subject to adjustment by separate clause elsewhere in this 

contract. 

For the purpose of this clause, performance under this contract will be divided into successive 

periods. The first period will extend from February 1, 2024 to January 31, 2025, and the second 

and any succeeding period(s) will extend for 12 months from the end of the last preceding 

period, except that the length of the final period may vary. The first day of the second and any 

succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally 

adjusted “Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) 

published monthly in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor 

Statistics. 

The economic price adjustment will be the percentage difference between Index averages as 

specified in this paragraph. An index called the variable index will be calculated by averaging 

the monthly Indexes from the 12-month interval ending three (3) months prior to the beginning 

of the period being considered for adjustment. This average is then compared to the average of 

the monthly Indexes for the 12-month interval, called the base index. The percentage change 

(plus or minus) of the variable index from the base index will be the economic price adjustment 

for the period being considered for adjustment. 

 
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The Government will notify the contractor by contract modification specifying the percentage 

increase or decrease to be applied to invoices for orders placed during the period indicated. The 

contractor shall apply the percentage increase or decrease against the total price of the invoice 

less reimbursable postage or transportation costs. Payment discounts shall be applied after the 

invoice price is adjusted and separately adjusted paper prices. 

If the Government exercises an option, the extended contract shall be considered to include this 

economic price adjustment clause. 

NOTIFICATION: The contractor will be notified of availability or nonavailability of funds for 

subsequent periods. Cancellation is effected if (i) the Contracting Officer notifies the contractor 

that funds are not available for the next year, or (ii) the Contracting Officer fails to notify the 

contractor that funds are available for the next year. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket 

number will be assigned and a purchase order issued to the contractor to cover work performed. 

The purchase order will be supplemented by an individual Print Order for each job placed with 

the contractor. The print order, when issued, will indicate the quantity to be produced and any 

other information pertinent to the particular order. 

ORDERING: Items to be furnished under this contract shall be ordered by the issuance of print 

orders by the Government. Orders may be issued under this contract from February 1, 2024 

through January 31, 2025, plus for such additional period(s) as the contract is extended. All print 

orders issued hereunder are subject to the terms and conditions of the contract. The contract 

shall control in the event of conflict with any print order. A print order shall be "issued" upon 

notification by the Government for purposes of the contract when it is electronically transmitted 

or otherwise physically furnished to the contractor in conformance with the schedule. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are 

required) utilizing the GPO barcode coversheet program application is the most efficient method 

of invoicing. Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial 

Management, Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of 

Finance web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-getpaid. 

Contractor billing must be itemized per the schedule of prices. 
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REQUIREMENTS: This is a requirements contract for the items and for the period specified 

herein. Shipment/delivery of items or performance of work shall be made only as authorized by 

orders issued in accordance with the clause entitled "Ordering." The quantities of items specified 

herein are estimates only, and are not purchased hereby. Except as may be otherwise provided in 

this contract, if the Government's requirements for the items set forth herein do not result in 

orders in the amounts or quantities described as "estimated," it shall not constitute the basis for 

an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all 

the items set forth which are required to be purchased by the Government activity identified on 

page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of 

the limit on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall 

be completed by the contractor within the time specified in the order, and the rights and 

obligations of the contractor and the Government respecting those orders shall be governed by 

the terms of this contract to the same extent as if completed during the effective period of this 

contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of 

urgency prior to the earliest date that shipment/delivery may be specified under this contract, and 

if the contractor will not accept an order providing for the accelerated shipment/delivery, the 

Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at 

multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the 

Government all items set forth herein which are called for by print orders issued in accordance 

with the "Ordering" clause of this contract. 

 
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Print Quality and Web Quality PDF’s for Fishery Bulletin 

Program 1003-S 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of commercial print quality PDFs, web 

quality PDFs, 508 compliance, emailed proofs, requiring such operations as composition, page 

makeup, and delivery. 

TITLE: Print Quality and Web Quality PDF’s for Fishery Bulletin 

FREQUENCY OF ORDERS: Approximately 3 to 4 orders per year. An average of 4 orders 

per year. 

NUMBER OF PAGES: Approximately 70 to 120 pages per order. An occasional order may 

have over 120 pages. 

PAGE SIZE: 8-1/2 x 11” 

GOVERNMENT TO FURNISH: Electronic media available via email. Files provided could 

include but are not limited to: MS Word, TIFF files, EPS files, PDF files, mathematical 

equations from LaTex and other software. Contractor must be able to use files formatted in MS 

Word 2003, 2007, 2010, 2016 and any MS Word updates. The contractor must have the current 

versions of all software used in the performance of this contract and up-grade as they become 

available. 

Agency will provide typographic instructions. 

Instructions for sizing and formatting each figure. 

Print orders. 

For samples of current and previous: https://spo.nmfs.noaa.gov/fb.htm. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"Government to Furnish," necessary to produce the products in accordance with these 

specifications. 

Copies of the Fishery Bulletin (copies of four issues of the journals) within the past year should be 

kept for the possibility of immediate revisions and possible errata. 

Contractor must provide fonts. Fonts include but are not limited to Delta Jaeger Fonts (Delta Jaeger 

Lite; Delta Jaeger Lite Italic; Delta Jaeger Book; Delta Jaeger Book Italic; Delta Jaeger Medium; 

Delta Jaeger Medium Italic; Delta Jaeger Bold; Delta Jaeger Bold Italic). 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished 

media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be 

reported to the agency. 

The contractor shall create or alter any necessary trapping, bleeds, color space, set proper screen 

angles and screen frequency as necessary to produce commercial print quality PDF’s. Furnished 

files must be imaged as necessary to meet the specified agency requirements. 

 
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Prior to making revisions, the contractor shall duplicate the furnished files and make all changes 

to the duplicate. 

Furnished files must meet the specified agency requirements, including current standards for 508 

compliance. 

COMPOSITION: The entirety of each category of composition text, tabular, and display, must 

be identical throughout the product(s) ordered under these specifications. the characters; “or equal” 

will include any digital method. 

The technical nature of the publications being set under this contract requires the use of a number 

of mathematical and scientific signs and symbols that must be set as a part of the regular text. It 

is of the utmost importance that all symbols, accents, superiors and inferiors be correctly spaced 

and positioned. All type set under these specifications must be free from error and in conformity 

with the copy submitted. Unnecessarily wide spacing between words, lines, or paragraphs, or 

excessive leading or spacing out, resulting in unnecessary extra pages, will not be acceptable. 

Special Requirements: 

1. Bold and medium face, italic, and bold face italic may be required for each of the type fonts 

used. 

2. Greek alphabets in proper size and weight, both caps and lower case. 

3. Superior or inferior numerals, letters, mathematical and scientific signs and symbols. 

4. Parts-per-thousand symbol(s) are in all sizes of type. 

5. All mathematical symbols, including italic X's and Y's with macron (bar X) and circumflex 

(X hat). 

6. Accented letters for setting portions of text, tables and literature cited in French, German, 

Scandinavian languages, Portuguese, and Spanish. 

7. Symbols for male and female. 

8. British pounds symbol and Japanese yen symbol. 

9. Contractor must be able to use Equation Editors, MathType functions, use or convert 

embedded equations in LaTex software, and have technical skills and knowledge to set 

equations using standard mathematical notation and composition principles. Equations must 

be 508 compliant. Agency to provide 508-compliant description for equations in the margins, 

which the contractor will need to integrate into the 508 compliant file. 

Contractor must not use photo mode when creating mathematical symbols and tables. Copy and 

paste is not acceptable. 

No alternate typefaces will be allowed; however, manufacturers' generic equivalents will be 

accepted; each offeror shall list in the quote the name of the generic equivalent typeface(s) and 

composing machine to be used. 

In addition, the successful offeror must be able to provide the ordering agency with listing of 

typefaces and sizes. 

 
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Program 1003-S 

The GPO reserves the right to require samples of any generic equivalent typefaces offered if it is 

deemed necessary in order to determine the suitability of the offered typefaces. 

The contractor must be able to change labels, adjust shading, reduce color intensity, and add 

symbols where necessary in figures. 

PROOFS: Contractor to submit two sets of “Press Quality” PDF “soft” proofs. One set of proofs 

will have the word “REVIEW” ghosted in light gray across each page. The second set of proofs 

will be a straight set without anything ghosted on top of each page. Proofs must be 508 compliant. 

Email proofs to kathryn.dennis@noaa.gov. Contact Kathryn Dennis (808)725-5381 to verify 

receipt of proofs. Contractor must not proceed prior to receipt of agency approval. 

See schedule for when proofs are due. Changes can include text, photos, and figures. All revisions 

must be emailed back to the agency. Revisions may occur after the final PDFs are sent to the 

agency. The revisions to the final set of PDFs must be within one work day. All proofs must be 

1200 dpi or finer. 

The contractor will be responsible for performing all necessary proofreading to insure that the 

proofs are in conformity with the copy submitted. All proofs must be numbered sequentially, and 

have a one-inch clear margin on all sides. Proofs must be uniform in size. The contractor's firm 

name must not appear on any proofs. 

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, 

the revised proofs are to be provided at no expense to the Government. No extra time can be 

allowed for this reproofing; such operations must be accomplished within the original production 

schedule allotted in the specifications. 

AUTHOR’S ALTERATIONS: Author's alterations consist of all marks made by the editor on 

the proofs. 

Text editing consists of all marks made on the copy that are at variance with the submitted data. 

This does not include corrections made by the contractor because of transmission errors or 

changes/additions made by the contractor to embedded coding for compatibility purposes. 

Author's alterations do not include corrections marked by the editor due to the failure of the 

contractor to follow copy literally. 

Page Makeup: Makeup as ordered for regular work consists of assembling all elements on a 

page into the specified page format. 

PORTABLE DOCUMENT FORMAT, PDF CREATION: The contractor must create PDFs 

from the final files (proofs) OK’ed for PDF production by the agency. Contractor must create 

one PDF per article and one PDF for front and back covers. The PDF files must be an exact 

representation of the OK final files (proofs). Files must be 508 compliant. 

Print ready PDF’s must be a minimum of 1200 dpi. 

All Government furnished copy that requires conversion to gray-scale, must be converted prior 

to distilling to a PDF. 

 
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Program 1003-S 

All Government furnished copy that requires conversion to CMYK color-space, must be 

converted prior to distilling to a PDF. 

The agency will provide standards that all PDF’s created under this contract must meet. In the 

event the agency submits low resolution or unusable files to be distilled, the contractor must alert 

the agency of the pending problem prior to performing. 

COMPUTER TIMEWORK: Will consist of repairs and/or corrections required by the ordering 

agency that do not fit the scope of the contract. Timework will be rounded up to closest 15-minute 

increments. Prior to work, the contractor will be required to inform GPO of the approximate 

time required for repairs or corrections. 

DISTRIBUTION: Deliver final files via email to: kathryn.dennis@noaa.gov 

Contractor must contact Kathryn Dennis (808)725-5381 to verify receipt of final files for Fishery 

Bulletin. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start 

production of any job prior to receipt of the individual print order (GPO Form 2511). 

The following schedule begins the workday after notification of the availability of the print order 

and furnished material. 

The numbers under the column heading WDs after receipt of files represent the number of 

workdays allowed to complete what was sent to the typesetter. 

* * * * * * * * * * * * * * * 

Fishery Bulletin Schedule: 

 WDs after receipt of files 

 Agency receives typeset copy (proofs) from contractor 2 

 Contractor revises proofs after receiving marked proofs 2 

 Contractor delivers all final pdfs. 1 

* * * * * * * * * * * * * * * 

 
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Program 1003-S 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest quote by applying the prices quoted in the "Schedule 

of Prices" to the following units of production which are the estimated requirements to produce 12 

months' work under this contract. These units do not constitute, nor are they to be construed as, a 

guarantee of the volume of work which may be ordered for the term of this contract. 

The following item designations correspond to those listed in the "Schedule of Prices." 

I. a) 1. 1008 

b) 1. 160 

c) 1. 160 

 2. 8 

 3. 12 

II. a) 380 

b) 380 

III. a) 2 

 
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SECTION 4.- SCHEDULE OF PRICES 

SUBMISSION OF OFFERS AND EVALUATION: 

Quotes offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in 

accordance with these specifications. 

Offeror must make an entry in each of the spaces provided. Quotes submitted with any 

obliteration, revision, or alteration of the order and manner of submitting quotes, may be declared 

nonresponsive. 

An entry of NC (No Charge) shall be entered if offeror intends to furnish individual items at no 

charge to the Government. 

Quotes submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be 

declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items 

of production (whether or not such items are included in the Determination of Award) that are 

inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same 

operation if such action would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per 1,000 rate or per each rate. 

I. COMPOSITION: Prices quoted shall include the cost of all required materials and 

operations necessary for the complete production of the final reproduction proofs in 

accordance with these specifications. Must be 508 compliant.

a) From Government furnished manuscript. 

1) Typeset per 1,000 characters. $__________.

b) Author’s alterations; this cost will be used after the proofs have been returned 

by the agency marked up with changes. 

1) Typeset per 1,000 characters. $__________.

c) Photos and Illustrations sized correctly. 

1) Line Art; per illustration. $__________.

2) Grayscale photos and illustrations; per illustration. $__________.

3) Color photos and illustrations; per illustration. $__________.

 ____________ 

 (Initials) 

 
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Print Quality and Web Quality PDF’s for Fishery Bulletin 

Program 1003-S 

II. PDF CREATION: Prices quoted shall include the cost of all required materials and 

operations necessary for the commercial print quality PDF, per page, in accordance with 

these specifications. Contractor must create one PDF per article and one PDF for front and 

back. Must be 508 compliant.

a) Cost must include commercial print quality PDF creation. 

 Cost per commercial print ready PDF page. $__________. 

b) Cost must include web quality PDF creation. 

 Cost per web quality PDF page. $__________. 

III.ADDITIONAL OPERATIONS: 

a) Computer Timework that does not fit the scope of the 

contract, cost per hour. $__________.

 ____________ 

 (Initials) 

 
Page 15 of 15 

Print Quality and Web Quality PDF’s for Fishery Bulletin 

Program 1003-S 

* * * * * * * * * * * * * * * 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, 

_________calendar days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract 

Terms (Publication 310.2). 

AMENDMENT(S): Offeror hereby acknowledges amendment(s) number(ed) ___________ 

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this 

quote is accepted within____________ calendar days (60 calendar days unless a different period 

is inserted by the offeror) from the date for receipt of quotes, to furnish the specified items at the 

price set opposite each item, delivered at the designated points(s), in exact accordance with 

specifications. 

NOTE: Failure to provide a 60-day quote acceptance period may result in expiration of the quote 

prior to award. 

OFFEROR’S NAME AND SIGNATURE: Unless specific written exception is taken, the 

offeror, by signing and submitting a quote, agrees with and accepts responsibility for all 

certifications and representations as required by the solicitation and GPO Contract Terms – 

Publication 310.2. When responding by email, fill out and return one copy of all pages in 

“SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, 

§2. Electronic signatures must be verifiable of the person authorized by the company to sign 

quotes. 

Failure to sign the signature block below may result in the quote being declared non-responsive. 

Offeror_______________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 _____________________________________________________________________________ 

(Street Address) 

 _____________________________________________________________________________ 

(City – State – Zip Code) 

By__________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Quote) (Date) 

 _____________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

FOR GPO USE ONLY 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * 

Contracting Officer Review________ Date_________ Certifier__________ Date__________