Jacket: 705-140

Title: Marine Officer Booklet and Enlisted Booklet 

Agency: DLA

Bid Opening: July 2, 2020 at 11:00 AM

Bid Terms Discounted Total

$161,500.00 0.5% $160,692.50

$175,571.00 2.0% 20 days $172,059.58

$217,727.77 1.0% 0 days $217,727.77

*AWARD

*Consol Graph Inc/Westlant Prt

Contractor Name

Monarch Litho, Inc

Advantage Los Angeles

21 days
 JKT: 705-140 Page 1 of 7

Specifications by MW Jackets: 705-140

Reviewed by: MR Dept: DLA

Reqn: 0-005160G

SPECIFICATIONS

U.S. Government Publishing Office (GPO) - Philadelphia

Southampton, PA 18966-3820

BID OPENING: Bids shall be opened at 11:00 AM, prevailing Philadelphia, PA time, on July 2, 2020 at the U.S.

Government Publishing Office, Philadelphia Regional Office. Due to the COVID-19 pandemic, this will NOT be a 

public bid opening.

Any questions before or after award concerning these specifications, email Melita Webb at mwebb@gpo.gov or

call (215) 364-6465, Ext. 5.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this,

bidders MUST submit email bids to bidsphiladelphia@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time.

The Jacket number and bid opening date must be specified in the subject line of the emailed bid submission, along

with your company name. Bids received after 11:00 AM on the bid opening date specified above will not be

considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following

• Illegibility of bid.

• Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

• The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

• When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in

accordance with these specifications. In addition, a price must be submitted for each additional binder. The price

for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and

will not be a factor for determination of award. Note: The GPO 910 “BID” Form is no longer required; bidders

are to fill out, sign/initial, as applicable, and return page 7.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective 

12/1/87, Rev. 01-and GPO Contract Terms, Quality Assurance Through Attributes Program (GPO Pub. 310.1,

effective May 1979, Rev. 9/2019).

GPO Contract Terms (GPO Publication 310.2):

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/terms-01-18.pdf

GPO QATAP (GPO Publication 310.1): https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf
 JKT: 705-140 Page 2 of 7

Doing Business with GPO Customer Services During Coronavirus Pandemic.

Contractors should continue performance on contracts. Contractors must continue to fully comply with the terms 

and conditions of these contracts. Deliveries, proof approvals, and press sheet inspections for agencies may be 

impacted. It is requested that contractors contact a Government employee at the delivery location to confirm their 

availability to receive prior to shipping.

Schedules and other adjustments will be made in accordance with GPO Contract Terms. Caution should be used to

safeguard all products should any delivery delays be imposed by the Government.

As a reminder, contractors must furnish contract compliance information required in accordance with GPO

Contract Terms, Contract Clause 12: Notice of Compliance With Schedules.

Contractors should immediately contact your GPO contract administrator(s) and/or contracting officer(s) to identify

impacted orders if any delay is anticipated, including temporarily closure of a production facility or the planned 

suspension of any services.

If you have any questions on a particular contract, please contact the Customer Services contract administrator

and/or contracting officer for your contract (best method of communicating with them is via email). Office team email addresses can be found at https://www.gpo.gov/how-to-work-with-us/agency/services-foragencies/procurement-services-team.

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (Publication 310.2, effective December 

1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from

120 days to one calendar year from the date the check is tendered as final payment. Warranty further protects 

against ink fade, ink adhesion, and failure of material and pockets in compliance with product poster/bulletin

specifications. All other provisions remain the same.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to

the award of a contract. As part of the financial determination, the contractor in line for award may be required to

provide one or more of the following financial documents. 

1. Most recent profit and loss statement

2. Most recent balance sheet

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this

method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
 JKT: 705-140 Page 3 of 7

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Vendors are expected to submit invoices within 30 days of job shipping/delivery.

QUALITY LEVEL: I.

PRODUCT: TWO (2) ITEMS: Saddle stitched booklets with self covers. Both booklets print in 4 color process,

2 PMS colors Red 187C and Blue 296C plus Matt Aqueous coating.

TITLE: Marine Officer Booklet and Enlisted Booklet.

 QUANTITY: Item 1: Marine Officer Booklet – 100,000

 Item 2: Enlisted Booklet – 300,000

GOVERNMENT TO FURNISH: 2 Electronic Files for job copy – 84 laser prints = 40 for Marine Officer

Booklet and 44 for Enlisted Booklet; 2 previous similar samples to follow for bindery and color; Labeling and

Marking Specs.; GPO 905 labels.

Any discrepancies of the Government Furnished Materials (GFM) and these specifications, or instances of missing

files, fonts, instructions, etc. are to immediately be brought to the attention of the GPO Philadelphia regional office

prior to further performance. Email mwebb@gpo.gov

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to

Furnish," necessary to produce the product(s) in accordance with these specifications.

PROOFS: Contractor to submit one “Press Quality” PDF soft proof (for content only) using the same Raster Image

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow,

image position, and color breaks. Proof will not be used for color match. Contractor must email Melita Webb at

mwebb@gpo.gov to confirm receipt.

Soft proofs will be withheld not longer than 3 workdays from date of receipt by the Government to date of

proof approval and/or corrections from the ordering agency via email. NOTE: The date of receipt by the

Government is NOT considered the first workday.

Email the PDF proofs to: Jennifer.2.Brown@dla.mil and Vincent.Bradley@marines.usmc.mil. The contractor 

must not print prior to receipt of an OK to Print.

THE FOLLOWING IS A DESCRIPTION:

ITEM 1: MARINE OFFICER BOOKLET

Quantity: 100,000 FIRM

Size: Unconstructed: 14 x 8-1/2”, Constructed: 7 x 8-1/2”

Ink: 4 color process, Pantone 187C (Red) and Pantone 296C (Blue) plus Matte Aqueous Coating

Stock: White No.1 Coated Text, Gloss-Finish, (basis weight: 100 lbs. per 500 sheets, 20 x 26"), equal to JCP

Code A181.

Format: Booklets contains 40 text pages, prints head to head in 4 color process, Pantone 187C (Red) and Pantone

296C (Blue) plus Matte Aqueous Coating overall. Heavy ink coverage, bleeds all sides. Follow files and laser

prints for color breaks and templates. Trim 3 sides and bind with two saddle wire stitches on the 8-1/2” left side of

booklet.
 JKT: 705-140 Page 4 of 7

ITEM 2: ENLISTED BOOKLET

Quantity: 300,000 FIRM

Size: Unconstructed: 14 x 8-1/2”, Constructed: 7 x 8-1/2”

Ink: 4 color process, Pantone 187C (Red) and Pantone 296C (Blue) plus Matte Aqueous Coating

Stock: White No.1 Coated Text, Gloss-Finish, (basis weight: 100 lbs. per 500 sheets, 20 x 26"), equal to JCP

Code A181.

Format: Booklets contains 44 text pages, prints head to head in 4 color process, Pantone 187C (Red) and Pantone

296C (Blue) plus Matte Aqueous Coating overall. Heavy ink coverage, bleeds all sides. Follow files and laser

prints for color breaks and templates. Trim 3 sides and bind with two saddle wire stitches on the 8-1/2” left side of 

booklet.

NOTE: All Items MUST be printed via OFFSET printing on a minimum 6-color press with one single pass. 

Dry ink/toner and inkjet printing are not acceptable.

PACKING: Pack each item separately by title. Shrink-wrap in units of 25 by title. Box suitable. Pack in 

cartons. 

The shipping container shall be closed/sealed in accordance with GPO Contract Terms.

All items to be securely packed in containers so as to prevent curling or warping.

Shipping containers shall have a minimum bursting strength of 200 pounds per square inch.

LABELING AND MARKING: Reproduce carton shipping label, GPO Form 905, from furnished PDF file, fill in 

appropriate blanks from the information contained on the purchase order, Title, Quantity, Contractor Name, 

Consignees Address, DLA Requisition Number, GPO Jacket Number, form/control number, sheet size etc. and 

attach to shipping containers. 

PALLETS/PALLETIZING: Pallets used for delivery to AMWARE Fulfillment in Austell, GA MUST be wood 

and have front and rear load beam, with a single (1) 48" long 2 x 4 upright support, centered on the length of the 48" 

dimension; this will allow a "fixed-fork unloader/uploader to enter the pallets and place them in the warehouse 

racks. Pallets MUST be partially shrink-wrapped, and the size MUST be 48" X 40", with a maximum height of 48". 

Cartons MUST be stacked on pallets in a staggered manner to ensure maximum stability.

Pallets shall be suitably packed so as to insure acceptance and safe delivery by common carrier. Maximum gross 

weight is 2,000 lbs. Pack flush to corners, top side up, label facing out, without overhang at any edge. Voids must 

be to the center of the pallet. Pack with care. Loaded pallets may be stored four high at destination.

Noncompliance with the palletizing specifications may be cause for the Government to reject the shipment at 

destination and return it to the contractor at their expense. The Government may, at its option, offer the contractor an 

opportunity and a reasonable time to correct, however, the Government may choose to repackage in accordance with 

the specifications and charge all costs to the contractor.

SCHEDULE: Adherence to this schedule must be maintained. See “Notice of Compliance with Schedules”, in

GPO Pub. 310.2, Rev. 1-18. Purchase Order and furnished material will be electronically available to provide to

the contractor by July 8, 2020.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

RECEIPT FOR DELIVERY

As applicable, the contractor must furnish their own receipts for deliveries. These receipts must include the GPO
 JKT: 705-140 Page 5 of 7

jacket number; total quantity delivered number of cartons, and quantity per carton; date delivery made; and signature 

of the Government agent accepting delivery. The original copies of these receipts must accompany the contractor’s

invoice for payment.

An Order Delivery/Tracking Report is required for all deliveries. Contractor to update report with each shipment

and each confirmed delivery and email to Jennifer.2.Brown@dla.mil and infophiladelphia@gpo.gov.

DISTRIBUTION: Deliver f.o.b. destination. Ship all destinations by traceable means. All expenses incidental to

picking up and returning materials and samples must be borne by the contractor.

Deliver 100,000 Marine Officer Booklet and 300,000 Enlisted Booklet on/before July 30, 2020 to

AMWARE Fulfillment

8125B Troon Circle

Austell, GA 30168

Attn: Angela Smith

Note: MANDATORY – Call 24 hours in advance to confirm/arrange delivery. Immediately upon completion of this

order, return all GFM to address above.

Return all GFM’s of completion of order to:

DLA Information Operations

1641 Morris Street, Bldg. K-BB

Norfolk, VA 23511

Attn: Jennifer Brown

757-278-8264

All expenses incidental to returning materials and submitting proofs, must be borne by the contractor.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these

specifications: 

Product Quality Levels:

 (a) Printing (page related) Attributes -- Level I.

 (b) Finishing (item related) Attributes -- Level I.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Standard

P-7. Type Quality and Uniformity Electronic media/ Approved PDF Proof 

P-8. Halftone Match (Single and Double Impression) Electronic media/Approved PDF Proof

P-9. Solid and Screen Tint Color Match Electronic media/Approved PDF Proof

P-10. Process Color Match Electronic media/Approved PDF Proof

OFFERS: Offers must include the cost of all materials and operations for each item listed in accordance with these

specifications.
 JKT: 705-140 Page 6 of 7

QUALITY ASSURANCE RANDOM COPIES: The contractor is required to submit quality assurance random

copies to test for compliance against specifications. The contractor must divide the entire order into 50 equal of each 

Item and select a copy from a different general area of each item. The contractor will be required to execute a 

statement furnished by GPO certifying that copies were selected as directed. A copy of the purchase 

order/specifications must be included.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies (***NOTE: to be

mailed to WASHINGTON, DC). The copies are to be mailed at the same time as the first scheduled shipment. A

U.S. Postal Service approved Certificate of Mailing, identified by Jacket and Purchase Order number must be

furnished with billing.
 JKT: 705-140 Page 7 of 7

BID OFFER

SHIPMENT(S): Shipments will be made from: City , State .

 

JACKET NO: _______________

Bid Price: $ Additional Rate: $ per .

 

DISCOUNTS: Discounts are offered for payment as follows: Percent,_calendar days. See Article 

“Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

within calendar days(60 calendar days unless a different period is inserted by the bidder) from the date for receipt of

bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact

accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration of the bid

prior to award.

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts,

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. Valid

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

(Company Name) (GPO Contractor’s Code)

(Street Address, City, State and Zip Code)

(Printed Name and Title) (Telephone number)

(Signature) (Date)

(E-Mail) (Facsimile Number)

*****************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by: Date:________ Contracting Officer: Date:_________

 (Initials) (Initials)

********************************************************************************