BASIS OF

ITEM NO. ITEM DESCRIPTION: AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. DUPLICATING/COPYING:

a. Duplicating/copying in black............. per printed page 36,284 $0.18 $6,531.12 $0.06 $2,177.04 $0.12 $4,354.08

b. Duplicating/copying in color.............per printed page 12,748 $0.24 $3,059.52 $0.08 $1,019.84 $0.15 $1,912.20

c. Juror Questionnaire printing in black......... per printed page 35,000 $0.18 $6,300.00 $0.06 $2,100.00 $0.10 $3,500.00

II. BLOWBACK:

a. Litigation documents printing in black.............per printed page 53,628 $0.18 $9,653.04 $0.08 $4,290.24 $0.10 $5,362.80

b. Litigation documents printing in color.............per printed page 105,774 $0.24 $25,385.76 $0.12 $12,692.88 $0.20 $21,154.80

c. Juror Questionnaires printing in black......... per printed page 52,500 $0.18 $9,450.00 $0.08 $4,200.00 $0.10 $5,250.00

III. SCANNING:

a.

Document Preparation- No Intervention to Light Intervention: 

Scanning in black or color up to 8-1/2 x 14"....per image 176,051 $0.04 $7,042.04 $0.12 $21,126.12 $0.07 $12,323.57

b.

Document Preparation- Medium Intervention: Scanning in black 

or color up to 8-1/2 x 14"....per image 9,768 $0.06 $586.08 $0.12 $1,172.16 $0.10 $976.80

c.

Document Preparation- Heavy Intervention to Glass Work: 

Scanning in black 	or color up to 8-1/2 x 14” 33,768 $0.12 $4,052.16 $0.18 $6,078.24 $0.13 $4,389.84

IV. BINDING: Tape binding, GBC binding, bind with spring binder 

clips, and/or inserting into manila or redweld-type folders...per 

copy 330 $36.00 $11,880.00 $4.00 $1,320.00 $3.50 $1,155.00

V. BINDERS:

a. Binder (1") per binder 22 $8.00 $176.00 $20.00 $440.00 $7.00 $154.00

b. Binder (1-1/2") per binder 8 $12.00 $96.00 $20.00 $160.00 $9.00 $72.00

c. Binder (2") per binder 11 $18.00 $198.00 $20.00 $220.00 $10.00 $110.00

d. Binder (3") per binder 18 $26.00 $468.00 $20.00 $360.00 $12.00 $216.00

e. Binder (4") per binder 107 $30.00 $3,210.00 $20.00 $2,140.00 $18.00 $1,926.00

f. Binder (5") per binder 35 $34.00 $1,190.00 $20.00 $700.00 $26.00 $910.00

g. Binder (6") per binder 20 $40.00 $800.00 $20.00 $400.00 $35.00 $700.00

VI. ADDITIONAL OPERATIONS:

a.

Slip sheeting (including the cost of stock, printing, and/or drilling 

(when required) and inserting..................per sheet 6,300 $1.00 $6,300.00 $0.10 $630.00 $0.01 $63.00

b.

Die-cut tab dividers (including the cost of stock, 

typesetting/labeling tab portion only, duplicating/copying one-side 

only, drilling, inserting)...............per divider 6,674 $2.00 $13,348.00 $0.05 $333.70 $0.25 $1,668.50

c. Bates numbering (e-labeling)/sticker...................per image 354,035 $0.01 $3,540.35 $0.02 $7,080.70 $0.01 $3,540.35

d.

Indexing/Coding (up to 15 keystrokes) up to 100,000 pages....per 

field per document 200,000 $0.13 $26,000.00 $0.01 $2,000.00 $0.02 $4,000.00

e.

Indexing/Coding (up to 15 keystrokes) over 100,000 pages....per 

field per document 200,002 $0.20 $40,000.40 $0.02 $4,000.04 $0.04 $8,000.08

f.

Indexing/Coding (from 16 up to 30 keystrokes) up to 100,000 

pages ....per field per document 200,000 $0.13 $26,000.00 $0.01 $2,000.00 $0.02 $4,000.00

g.

Indexing/Coding (from 16 up to 30 keystrokes) over 100,000 pages 

....per field per document 200,002 $0.20 $40,000.40 $0.02 $4,000.04 $0.04 $8,000.08

h. File naming...............................................per pdf file 50,126 $0.13 $6,516.38 $0.05 $2,506.30 $0.10 $5,012.60

i. OCR Conversion..........................................per image 200,000 $0.01 $2,000.00 $0.01 $2,000.00 $0.01 $2,000.00

j. Image Conversion from Tiff/JPEG to PDF.............per image 200,002 $0.02 $4,000.04 $0.01 $2,000.02 $0.01 $2,000.02

k. Load File Creation..................................per load file 300 $1.00 $300.00 $50.00 $15,000.00 $25.00 $7,500.00

l. Scanning to CD/DVD................................per disc 6 $14.99 $89.94 $25.00 $150.00 $10.00 $60.00

m. Scanning to USB Drive.......................per drive 10 $48.00 $480.00 $10.00 $100.00 $35.00 $350.00

n. Scanning to External Hard Drive...................per drive 6 $98.00 $588.00 $100.00 $600.00 $300.00 $1,800.00

o. Timework..........per hour 80 $38.00 $3,040.00 $150.00 $12,000.00 $20.00 $1,600.00

VII. DUPLICATING/CLONING TO DIGITAL MEDIA:

a. Digital Media to CD/DVD.................per disc 31 $14.99 $464.69 $15.00 $465.00 $10.00 $310.00

b. Digital media to USB drive..................per drive 4 $48.00 $192.00 $25.00 $100.00 $35.00 $140.00

c. Digital media to external hard drive..........per drive 2 $98.00 $196.00 $100.00 $200.00 $300.00 $600.00

VIII. LABELING, PACKING AND DISTRIBUTION:

Packing and sealing shipping containers...per container 148 $20.00 $2,960.00 $50.00 $7,400.00 $30.00 $4,440.00

CONTRACTOR TOTALS $266,093.92 $123,162.32 $119,551.72

DISCOUNT 0.5% $1,330.47 2% $2,463.25 NET

DISCOUNTED TOTALS $264,763.45 $120,699.07 $119,551.72

AWARDED

Piscataway, NJ East Brunswick, NJ Newark, NJ

Program No 1215-S Term DATE OF AWARD To 04/30/2022

TITLE: Litigation Support Services 

Canaan Media LLC The MCS Group, Inc.

Court Record & Data

Management Services, Inc.
Program 1215-S Page 1 of 21

Specifications by: DP

Reviewed by: MJS

U.S. GOVERNMENT PUBLISHING OFFICE

Philadelphia, PA

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Litigation Support Services

as requisitioned from the U.S. Government Publishing Office (GPO) by the

the U.S. Department of Justice, the U.S. Attorney’s Office for the Eastern District of Central Islip, New York

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending April 

30, 2022 plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the “Option 

to Extend the Term of the Contract” clause in Section 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Philadelphia, PA time on May 19, 2021 at the U.S. 

Government Publishing Office, Philadelphia Regional Office. Due to the COVID-19 pandemic, this will NOT be a 

public bid opening.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders MUST submit email bids to bidsphiladelphia@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. The Program Number 1215-S and bid opening date must be specified 

in the subject line of the emailed bid submission. Bids received after 11:00 a.m., prevailing Philadelphia, PA 

time on the bid opening date specified above will not be considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following–

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

BIDDERS, PLEASE NOTE: This is a new contract. A similar abstract of contract prices (1214-S) is available 

at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Diane Peluso at 215-364-6465 x4 or email dpeluso@gpo.gov.
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1215-S (04/22)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: Subcontracting is not permitted.

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level IV.

(b) Finishing (item related) Attributes -- Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Furnished Copy/Electronic Media

All scanning must be in accordance with the Federal Agencies Digitization Guidelines Initiative (FADGI): FADGI 

September 2016 Technical Guidelines for Digitizing Cultural Heritage Materials, Creation of Raster Image Files. 

Bound Volumes: General Collection Standard.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See 

also "Economic Price Adjustment" for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 
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1215-S (04/22)

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through April 30, 2022, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending January 31, 2021, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor the Government reserves 

the right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

SECURITY REQUIREMENTS: During the performance of this contract, legal documents, including personally 

identifiable information (PII)) and Sensitive But Unclassified will be reproduced. Due to the sensitive nature of the 

documents furnished, all materials must be kept confidential. This material is not for public consumption and should 

be handled with extreme care.
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The contractor shall not release or sell to any person any information or materials received from the Government 

under the contract; nor shall the contractor use the information or materials for any purpose other than that for which 

it was provided to the contractor under the terms of the contract.

The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government 

which are not consumed in the preparation of the work or which are generated as a result of this contract. Proper 

precautions shall be taken to ensure that all Government supplied materials are protected from damage. The 

Government furnished materials shall be returned in the same condition as originally furnished, unless otherwise 

specified.

SECURITY WARNING: It is the contractor’s responsibility to properly safeguard personally identifiable

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss

of personally identifiable information. PII is “information which can be used to distinguish or trace an individual’s 

identity, such as their name, social security number, biometric records, etc., alone, or when combined with other 

personal or identifying information which is linked or linkable to a specific individual, such as date and place of 

birth, mother’s maiden name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but 

are not limited to:

(a) Personal identification number, such as passport number, driver’s license number, taxpayer identification

number, or financial account or credit card number;

(b) Address information, such as street address or personal email address.

(c) Personal characteristics, including photographic image (especially of face or other distinguishing characteristic), 

fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice signature, facial 

geometry).

WARNING: Proper control and handling must be maintained at all times to prevent any information or materials 

required to produce the product ordered under these specifications from falling into unauthorized hands. Unless 

otherwise indicated herein, all erroneous/extra copies produced by the contractor are to be destroyed beyond 

recognition by means of abrasive destruction, burning, shredding, or other method that guarantees complete 

protection against access.

DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials used 

in the production of sensitive information will be definitely destroyed, i.e., burning, pulping, shredding, macerating, 

or other suitable similar means. Electronic records must be definitely destroyed in a manner that prevents 

reconstruction. Definitely destroying the records means the material cannot be reassembled and used in an 

inappropriate manner in violation of law and regulations. Sensitive records are records that are national security 

classified or exempted from disclosure by statute, including the Privacy Act or regulation.

If the contractor selects shredding as a means of disposal, it is preferred that a cross-cut shredder be used. If a strip 

shredder is used, the strips must not exceed one-quarter inch. 

The contractor must provide the method planned to dispose of the materials. At Government’s option, contractor 

may be required to return all waste materials to the ordering agency.

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system whereby 

materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution or disposal) 

so as to ensure against theft and/or the unauthorized possession of the materials. 

Contractor is cautioned that Government provided information shall not be used for non-government business. 

Specifically, Government information shall not be used for the benefit of a third party. 
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The contractor shall present, in writing, to the Contracting Officer via email within two (2) workdays of being

notified to do so by the Contracting Officer or his/her representative, detailed plans for the following activities. The 

workday after notification to submit will be the first day of the schedule. 

These proposed plans are subject to review and approval by the Government, and award will not be made 

prior to approval of same. The Government reserves the right to waive some or all of these plans. 

Prior to award, the contractor and his or her employees may be required to read and sign a “Confidentiality 

Agreement” supplied by the ordering agency. 

Any forthcoming changes by the contractor, will require the contractor notifying the Government and forwarding 

the updated and signed agreements. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

1. The plan shall contain at a minimum how government files (data) will be secured to prevent disclosure to 

a third party prior to and after termination of contract;

2. Explain how all accountable materials will be handled throughout all phases of production;

3. How the disposal of waste materials will be handled; and,

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract 

shall be adhered to by the contractor.

Option Years: For each option year that may be exercised, the contractor will be required to re-submit, in writing, 

the above plans detailing any changes and/or revisions that may have occurred. The contractor should be prepared 

to submit these plans to GPO within five (5) workdays of notification of the option year being exercised. 

If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement 

confirming that the current plans are still in effect.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the GPO Philadelphia Regional Office, immediately after award. At the option of the 

Government, the post-award conference may be held via teleconference. Person(s) that the contractor deems 

necessary for the successful implementation of the contract must be in attendance.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through April 30, 2022, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 
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items set forth herein do not result in orders in the amounts or quantities described as "ESTIMATED", it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the 

penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.

PRIVACY ACT

(a) The contractor agrees:

(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in 

the design, development, or operation of any system of records on individuals in order to 

accomplish an agency function when the contract specifically identifies (i) the system or systems 

of records and (ii) the work to be performed by the contractor in terms of any one or combination 

of the following: (A) design, (B) development, or (C) operation;

(2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in 

the proposed subcontract requires the design, development, or operation of a system of records on 

individuals to accomplish an agency function; and

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this 

contract which require the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where 

the violation concerns the design, development, or operation of a system of records on individuals to 

accomplish an agency function, and criminal penalties may be imposed upon the officers or employees 

of the agency where the violation concerns the operation of a system of records on individuals to 

accomplish an agency function. For purposes of the Act when the contract is for the operation of a 

system of records on individuals to accomplish an agency function, the contractor and any employee 

of the contractor is considered to be an employee of the agency.
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(c) The terms used in this clause have the following meanings:

(1) "Operation of a system of records" means performance of any of the activities associated with 

maintaining the system of records including the collection, use, and dissemination of records.

(2) "Record" means any item, collection or grouping of information about an individual that is 

maintained by an agency, including, but not limited to, his education, financial transactions, 

medical history, and criminal or employment history and that contains his name, or the 

identifying number, symbol, or other identifying particular assigned to the individual, such as a 

finger or voice print or a photograph.

(3) "System of records" on individuals means a group of any records under the control of any agency 

from which information is retrieved by the name of the individual or by some identifying number, 

symbol, or other identifying particular assigned to the individual.

PAYMENT:

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the 

General Information of the Office of Finance web page located at: https://www.gpo.gov/how-to-work-withus/vendors/how-to-get-paid

Contractor is expected to submit invoices within 30 calendar days of completion for each print order. 
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SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the fast turnaround of black and color litigation documents, from hard copy 

and electronically stored information, requiring such operations as document preparation, scanning, blowbacks, 

duplicating/copying, binding, cloning, packing, and distribution. 

TITLE: Litigation Support Services.

FREQUENCY OF ORDERS: Approximately eight (8) to 12 orders per year. 

QUANTITY: Approximately one (1) to three (3) copies per order, except for Juror Questionnaires (see below).

NUMBER OF PAGES: Approximately 5,000 to 200,000 pages per order, except for Juror Questionnaires (see 

below). It is anticipated that the majority of the leaves will reproduce face only and 8-1/2 x 11” documents.

Juror Questionnaires require production with approximately 20 pages, approximately 4 to 6 print orders per year. 

1st phase reproduces blank questionnaires with approximately 125 collated and stitched sets. 2nd phase reproduces

the approximately 125 completed questionnaires with approximately six (6) collated and stitched sets.

TRIM SIZES: 

Any trim size up to and including 8-1/2 x 14”. Material smaller than 8-1/2 x 11” may be furnished but may be 

reproduced onto an 8-1/2 x 11” sheet. 

Juror Questionnaires are 8-1/2 x 11”. 

Tab Dividers: 8-1/2 x 11” body with 1/2” tab extension. Tab cut: 1/5th cut (5 tabs on 11” edge). 

GOVERNMENT TO FURNISH:

Juror Questionnaires: The ordering agency will email one (1) Adobe PDF file for the 1st phase of production.

Furnished copy, loose or in a variety of bound styles, in boxes will be furnished. See “DOCUMENT 

PREPARATION”. 

Banker-type boxes containing loose files to be scanned. Each box will consist of approximately 2,500 files. Each 

file is made up of approximately 1 or 2 leaves.

Electronically Stored Information (ESI) on various digital storage media: CDs, DVDs, USB Drives, hard drives to 

be duplicated.

Software: Microsoft Office Word or Adobe Acrobat PDF files may be sent via email. Electronic files saved as 

.TIFF, JPEG, PDF, GIF, BMP, PNG, etc. and file types such as HTML, Excel, Database files, files may be provided. 

On occasion, protected files may require password/passphrase to open and/or decrypt. Ordering agency will provide 

to the contractor. Ordering agency currently using SecureZIP software.

If required, a Confidentiality Agreement may be sent to the contractor for review and signature, for the contract 

term or per case basis, as needed.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., carried on hard copy or electronic copy, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.
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If required, the contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate 

log-on instructions and protocol must be provided at time of award. The contractor must provide necessary security 

for the SFTP, which at a minimum, must have a unique user ID and password.

Note: All software upgrades (for specified applications) which may occur during the term of the contract, must be 

supported by the contractor.

STORAGE OF DISCOVERY MATERIAL: Contractor will be required to store discovery material as directed 

by the ordering agency during the contract term at no additional charge to the Government. This requires the 

contractor to produce and retain a copy of the discovery material for on-going litigation. 

It is the Government’s obligation to make the materials available to the defense for the production of discovery 

material. The DOJ provides it to the contractor and directs designated parties, (e.g. attorney), not working for the 

ordering agency, to contact the contractor and order at their own expense. The contractor is, in effect, selling to the 

authorized individuals. When required, the prices submitted in the “SCHEDULE OF PRICES” will be applied. An 

authorized list will be provided with each print order. The contractor is responsible for collecting all fees for services 

directly from the authorized parties. The Government is not liable for any copies not ordered via the print order.

The contractor will be responsible for organizing and updating files as new documents are received. Upon request, 

the contractor shall furnish the U.S. Attorney’s Offices with a list of all documents in storage. The list shall include 

the attorney’s name, the case name, the case number, the program and print order numbers. The U.S. Attorney’s 

Office will determine the disposition of the documents and direct the contractor to deliver the stored material to the 

Government, or to dispose of the materials. 

In addition to storage, the contractor must provide adequate space for authorized individuals to read and review 

material, in addition to obtaining copies. Material shall be organized and arranged so as to provide expedient access 

required for quick schedule reproduction. Every effort will be made to give as much notification as possible, 

including making appointments, etc., in order to view the documents. However, occasionally, extreme

circumstances may occur where there will be little or no advance notice.

Given the unpredictable nature of legal proceedings, it is difficult to state exactly how long any future trial 

proceeding might last. After the retained copy has been made available to other parties for reproduction for the 

length of time determined by the U.S. Attorney’s office, it shall be returned to the ordering agency. 

DOCUMENT PREPARATION: The contractor shall provide document preparation services to include, but not 

limited to, pre- and post-document handling services and document reconstruction services.

Hard copy documents may be furnished loose, bound, stitched, clipped, rubber-banded, in binders, Redweld 

expansion-type folders, affixed notes, etc.

Documents may be fragile, have frayed edges, be of poor quality, yellowed, etc. The contractor will be required to 

inspect all documents to determine their suitability for scanning. If contractor determines that any document is 

unsuitable, contractor to contact the point of contract per print order.

Contractor must exercise reasonable care to ensure that the integrity of the material is preserved. Where materials 

are stitched, or otherwise fastened or bound, care must be used in taking the materials apart to ensure that part of 

the document is not obliterated or that the authenticity of the document becomes questionable.

Contractor may disassemble the furnished documents before production, unless it is a bound book or publication. 

Contractor nay not destroy the binding in any way, unless specified by the ordering agency. 

There may be items that do not require scanning/duplicating, but these items do have to be maintained with the 

applicable documents, or as otherwise indicated on the print order.

The contractor is required to re-assemble and re-bind furnished material in the same order or manner as received, 

unless otherwise specified by the ordering agency.
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PREFLIGHT: Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished 

media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, 

or data corruption that might interfere with proper file image processing must be reported to the point of contact on 

the print order and the U.S. GPO Philadelphia Regional office @ infophiladelphia@gpo.gov. Emails related to 

preflight must have the program number, print order number and jacket numbers in the subject line.

The Government will make all author's alterations to the electronic files.

INTERVENTION: The level of handwork intervention required for scanning the furnished document(s) is 

specified below:

No Intervention to Light Intervention: Furnished source materials that shall be ready to be inserted into the 

automated document scanner requiring no deconstruction. (For example, looseleaf documents that are all one size.)

And/or furnished source materials that shall require slight deconstruction before being inserted into the automatic 

document scanner. (For example, all one standard size documents that are rolled, stitched, or paper clipped.)

Medium Intervention: Furnished source materials that shall require moderate deconstruction before being inserted 

into the automatic document scanner and consist of light intervention. (For example, documents of various standard 

sizes; may include folder tabs and/or tab dividers; sticky notes to be removed and replaced.)

Heavy Intervention to Glass Work: Furnished source materials that shall require difficult deconstruction before 

being inserted into the automatic document scanner and consist of light and/or medium intervention. (For example, 

documents of various standard sizes; may include pages that are folded, torn, or stuck together.) And/or, furnished 

source materials that consist of originals that can only be scanned manually on the scanner glass and may include, 

but are not limited to, receipts, half-pages, envelopes, onion skin or thermal facsimile paper, odd-sized originals, 

checks, permanently bound books, two-sided spiral bound publications, computer forms that cannot automatically 

feed, and extremely poor quality originals that require extensive handling and analysis on a page-by-page basis.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf.

All text paper used in each copy must be of a uniform shade. The paper to be used will be indicated on each print 

order.

Black and/or Color (Text): 

White Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10; or at contractor’s option, 

White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60; or at contractor’s 

option, White Plain Copier, Xerographic, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code O-65.

Colored Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10.

Die-Cut Tab Dividers: White Index, basis weight, 110 lbs. per 500 sheets, 25-1/2 x 30-1/2", equal to JCP Code 

K10.

DUPLICATING/COPYING: Contractor must produce exact duplicates of the copy furnished, exactly the way it

was furnished to them, unless otherwise indicated on the print order. 

All reproduced copy must be legible. At a minimum, duplicated pages must maintain the quality of the furnished 

original. Copies will not be acceptable if they contain background tone, strip-lines, or are not equal to the furnished 

copy. 
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Reproduce text one side only or head-to-head. When ordered, furnished material less than 8-1/2 x 11” may be 

reproduced onto an 8-1/2 x 11” sheet. 

Die-Cut Tab Dividers: When ordered, contractor will be required to set type on or electronically label (at 

contractor’s option) the tab portion of tab dividers. Contractor to match furnished copy. Reproduce tab dividers 

face only in black (tab portion only). Follow instructions on print orders for position.

BLOWBACK: The contractor must be able to print (in black or full color) from furnished electronically stored 

information and bind, as specified on the print order. Blowback printing will be for face only and face and back 

leaves. 

SCANNING: Scan documents furnished by the Government. Minimum FADGI Three Star (300 ppi, 8 or 16 bit) 

will be required. 

Scanner Imaging Performance and Monitoring: Scanner performance and consistency during production shall be 

evaluated daily prior to scanning by the contractor with the DICE Device Level Target (available as the Golden 

Thread target from Image Science Associates). Contractor is responsible for obtaining targets and evaluation 

software. 

If scanner performance drops below the required minimum FADGI level specified, the contractor shall stop all 

scanning and address the deficiency. Failure by the contractor to address the deficiency may require the contractor 

to re-scan documents at no expense to the Government. No extra time can be allowed for this re-scanning; such 

operations must be accomplished within the original production schedule allotted in the specifications.

When ordered, scanned images will be saved to portable digital media and/or securely uploaded to the ordering 

agency’s SFTP (Secure File Transfer Protocol) site or the ordering agency will download files from the contractor’s 

SFTP site. 

Contractor shall scan all documents as furnished (i.e., in black only or color), unless print order indicates otherwise.

The document boundaries are to be identified as a box, then within the box, the folders, binders, and/or stacks of 

papers clipped together. Any folder with writing on it should be captured. 

On occasion, an outside party not working for the ordering agency (e.g. defense) may require reproductions listed 

in this contract. The ordering agency will provide a list of authorized parties to receive these products when issuing 

their print order. The contractor will produce the additional products in accordance with the prices submitted in the 

schedule of prices. The contractor is responsible for reimbursement from those authorized and the Government will 

not be responsible for payment.

Juror Questionnaires: Questionnaires will be copying/duplicating or blowbacks.

Production Phases:

1st Phase: Blank questionnaires print face only in black ink, on white text paper, 8-1/2 x 11”, with one stitch in 

upper left corner. The contractor will reproduce the blank questionnaires, each having the same type matter. The 

contractor will consecutively Bates number (agency’s numbering convention) each page of the questionnaire and 

no skipped numbers. The numbering placement on all questionnaires must be the same, e.g., top right or top center 

alignment (at agency’s option). Contractor must be able to number each page of one set of the document with the

same number and go forward consecutively (i.e., the first 20-page questionnaire is 001 where each of the 20 pages 

is number 001 and the second 20-page questionnaire has each page numbered 002, and so on).

2nd Phase: The ordering agency will notify the contractor to pick up the designated number of completed juror 

questionnaires from the address on the print order within the zip codes of the U.S. Attorney’s office, 610 Federal 

Plaza, Central Islip, NY, 11722, or the District Court, Eastern District of New York, 225 Cadman Plaza East, 

Brooklyn, NY 11201. Each questionnaire will require the contractor to remove stitches, and reproduce designated 

number of hard copies, face only, in black, collated and stitched. Contractor will re-stitch the originals. Contractor 

will create a folder, “Completed Questionnaires” and each Adobe PDF file will be saved within that folder. The 
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folder will be saved to a CD and the CD will be replicated approximately twice. Contractor may be required to 

make multiple (approximately 1 to 3), pickups/deliveries, until the final count of completed juror questionnaires for 

production is accomplished.

MARGINS: Margins will be as specified on the print order or furnished copy/electronic file.

BINDING: Bind as indicated on the print order. Various binding styles may be ordered as follows:

Gather in sequence as furnished. It is anticipated that most orders will require side-wire stitching and binders. 

Side-wire stitch with one (upper left corner (ULC)) or two stitches.

Juror Questionnaires: Collated and stitched sets with one stitch upper left.

Tape Binding: Gather text and covers and glue spine. After gluing the spine, the contractor must wrap and glue 

black binding tape around the entire spine dimension. Tape must extend from spine approximately 1/2” onto front 

and back covers.

GBC Binding: Punch rectangular holes (3/16 x 5/16” in size), 9/16” center to center, on the bind edge. Bind text 

and cover with white or colored plastic GBC style combs of suitable capacity.

Bind with spring binder clips.

Insert into manila folder, redweld folder, or plastic sleeve, as specified. When required, contractor must label 

manila and redweld folders, as specified.

When required, insert text, and/or tab dividers into binders. Insert text pages (front, back, and/or spine) into clear 

vinyl pockets in binders. Binders will range from 1” to 6” in capacity. At contractor’s option, binders will be black 

or white. Contractor is to use appropriate size binder to fit the product. (See “CONSTRUCTION.”) 

NOTE: Contractor must ensure binder rings are in a closed, locked position. 

When required, one (1) print order may be separated into sections, resulting in multiple sized binders.

Slip Sheeting: Place a sheet of colored writing (20-lb.) paper between documents to separate. When required, insert 

and drill, color slip sheets between sections as designated per print order.

CONSTRUCTION (1” to 6” Binders): Black or white vinyl covering and clear vinyl pockets shall be

electronically/dielectrically heat sealed over No. 1 quality binder boards, 0.10” thick, +/-0.025”, forming securely 

sealed edges all around the binder and on each side of the backbone, as hinges. Binders boards to have smooth 

edges, and the outer corners round cornered. Grain of boards must be parallel to the short dimension. 

Clear vinyl pocket at top edge on front and back cover and backbone shall not be sealed to allow for inserts. Clear 

vinyl covering over backbone to be die-cut at top with a 1/2” deep, half-moon shaped thumb notch, the full width 

of backbone. 

Binder size will be approximately 11-1/2” (bind) x 10-5/8”. Heavy duty wide flat base element with three round or 

“D” shaped rings, as specified. Rings will be spaced 4-1/4” center to center. Element must be equipped with opening 

and closing levers at each end. Metal element must be machine finished, no rough edges. Opening/closing levers 

must not extend beyond the edge of the binder and must have a firm action, no free play. 

All exposed metal parts shall be nickel plated and corrosion resistant. The metal looseleaf element is to be securely 

riveted with not less than two metal rivets to the backbone of the 1”, 1-1/2”, and 2” binders and to the back cover 

of the 3” to 6” binders. The rivet heads, if exposed, must be the same color as the binder vinyl.

File Format: As indicated per print order, the contractor will be required to save images as Adobe Acrobat PDF 

(Portable Document Format) files, TIFF (tagged image format file), and/or JPEG. Print order will indicate formats 

as image-only or text-searchable, multi-page and/or single-page documents. 
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Naming Conventions: Print order will indicate the naming pattern for each scanned image or batch file. 

Optical Character Recognition: Print order will indicate when OCR conversion required for scanned images.

Load File Creation: When required, contractor to build image load files in a set of electronically stored information 

(ESI) for eDiscovery. Image files as TIFF, JPEG, GIF, BMP, PNG, etc. and file types such as HTML, Excel, 

Database files, Adobe files may be provided. Multiple document review platforms, may include, Concordance 

TIFF image (DAT) files, Summation (DII), iPro (LFP), and Relativity.

Indexing or Coding: When required, contractor will create a database index to facilitate fast and accurate 

information retrieval within documents for searching. If adding new electronic data to an existing index, contractor 

will perform a re-index, as indicated per print order. When required, contractor will populate information into 

database fields manually, one document at a time. The document coding fields will be indicated on the print order.

Bates Numbering (E-Labeling)/Stickers: When ordered, Bates numbering will be required for both hard copy and 

electronic reproductions in black in consecutive sequence. Orders will require numbering documents prior to 

duplicating/copying/blowbacks using a Bates numbering machine, numbering stickers, or through electronic means, 

as specified. No duplicated or missing numbers allowed. Numbering format and stamp location on documents, 

images, and files as indicated per print order. Contractor must be able to do alphanumeric bates numbering with a 

prefix of a maximum of nine (9) letters and a minimum of nine (9) numbers, in various font sizes, e.g., kt0001, 

kt0002 or capie0001, capie0002 or some other combination of identifying letters followed by the document 

numbering.

CD: When scanning or duplicating to a CD, contractor must print title on top of the disc in black ink (no paper 

labels). All printing on the disc shall comply with the requirements set forth in the International Standards IEC 908 

and amendment ISO 10149 and ISO 9660 for CD. Inks used must not damage the lacquer layer.

Disc Manufacturing: Discs produced under this contract shall be in compliance with standards set by the 

International Standards Origination (ISO). Discs are 4.72” in diameter, single sided, with a highly reflective metal 

layer sealed with a protective lacquer. The reflective layer shall be completely sealed with lacquer on both the inner 

and outer edges of the disc.

Timework: Operations which cannot be properly classified under any other item shall be charged as 

"Timework". Note: Prior to production, timework operations that may be suitable to this definition, 

require the contractor to notify the point of contact on the print order and the GPO contract administrator

to qualify the operations for approval.

PROOFS/VERIFICATIONS: In lieu of proofs, the following will be required on all orders: Copying and 

scanning will require 2nd pass verification which is defined as a visual comparison to verify that 100% of the 

pages/documents were captured in copying/scanning. Digital media production will require that the contractor 

check each disc/drive to ensure proper file naming, file structure, and placement.

PACKING: Pack reproduced copies in appropriately-sized shipping containers not to exceed 45 pounds when 

fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product(s) will not be damaged during delivery.

Juror Questionnaires: Collated sets will be packed in cartons. For both phases, the questionnaires will be packed 

in numerical order with the lowest juror numbered set on top. 

When ordered, insert each CD/DVD into a standard window paper sleeve (one disc per sleeve) with the printed side 

showing through window.

USB Drive: When scanning or duplicating to a USB, the drive will be inserted into a flash drive zipper case (vinyl 
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plastic) for 3-ring binders. The USB drive and/or the zipper case may require a label, when and as indicated, per 

print order.

Pack CDs/DVDs and USB drives appropriately so as not to damage discs/drives during delivery.

NOTE: Re-pack originals in original shipping containers. Do not replace containers without permission from the 

ordering agency.

LABELING AND MARKING: (Package and/or Container label): Contractor to download GPO Form 905 (R.

7-15), “Labeling and Marking Specifications” which can be located on GPO.gov, fill in appropriate blanks, and 

attach to shipping containers.

On occasion, contractor may be required to label containers to include case title, case number, and any other 

identifying feature as instructed by the ordering agency.

Contractor MUST maintain markings on original containers, as furnished. Contractor must not label/mark original 

containers in any way.

Juror Questionnaires: For Phase 2, the completed questionnaires will be packaged and labeled according to the 

number of copies required, and packaged separately, i.e. Originals, Copy 1, Copy 2, etc. 

DISTRIBUTION: It is anticipated that most orders, will pick up and deliver f.o.b. destination to the U.S. 

Attorney’s Office, Federal Court Building, 610 Federal Plaza, Central Islip, NY 11722-4454. On occasion, an 

address other than the U.S. Attorney’s Office above, will be provided for pickup and/or delivery. 

These addresses include the main U.S. Attorney’s Office, 271 Cadman Plaza East, Brooklyn, NY 11201, Brooklyn, 

Staten Island, Long Island and clients and attorneys located in Manhattan, NY. 

Complete addresses and quantities will be furnished with the print orders. The material is to deliver at the loading 

dock and/or office as designated, per print order.

NOTE: All orders must be delivered directly by an employee of the contractor.

Delivery Receipt: Contractor must furnish their own receipts for delivery. These receipts must include the GPO 

jacket, program, print order numbers, quantity delivered, number of cartons, quantity per carton, date, and signature 

of the person accepting delivery. The original copy of this receipt must accompany the contractor's voucher for 

payment. The delivery receipt must show the date and time of pickup of material and the date and time of material 

delivered.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1215-S, Print Order XXXXX, and applicable USAO.” The notice must provide all applicable tracking 

numbers, delivery method, and title of product. Contractor must be able to provide copies of all delivery receipts 

upon agency request. 

Upon completion of each order, when applicable, all furnished material must be returned to the address indicated 

on the print order. Unless otherwise specified, these materials must be returned exactly as they were received by 

the contractor in regard to condition, order, binding, affixed notes, folders, etc. The contractor must be able to 

produce a separate signed receipt for these materials at any time during the contract.

All expenses incidental to pick up and return of materials (when applicable) must be borne by the contractor.
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SCHEDULE: Adherence to this schedule specified on the individual print order must be maintained. Contractor 

must not start production of any job prior to receipt of the individual print order (GPO Form 2511).

NOTE: Contractor’s plant(s) must be available to pick up, produce, and deliver work seven (7) days a week,

from 8:00 a.m. to 8:00 p.m., including Federal holidays. 

Some print orders and furnished materials/placement of orders will be furnished via email or SFTP (Secure File 

Transfer Protocol).

No definite schedule for pickup of material can be predetermined.

The following schedule begins the SAME workday as notification of the availability of the print order and furnished

material. NOTE: This is day one of the schedule when contractor is notified no later than 2:00 p.m. for same day 

pickup. 

All verbal directions will be followed by written instructions, not limited to email, memo, or manuscript, to be kept 

with print order. 

Schedule requirements are as follows:

• Approximately 40% of the orders will require a schedule longer than 24 hours and that is mutually agreeable 

between the ordering agency and the contractor based on size and complexity of the job. 

• Approximately 60% of the orders must be completed and delivered at destination within 24 hours of 

notification of availability of print order and furnished materials.

Note: It is anticipated that the Juror Questionnaires Phase 2 (on occasion, Phase 1) are included in this 24-

hour schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified.

Contractor to notify the ordering agency point of contact on the print order, the date of delivery, via email.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance for proofs and delivery schedules in accordance with the contract 

requirements by contacting the U.S. GPO Philadelphia Regional Office via e-mail to infophiladelphia@gpo.gov 

(shared email) or by calling (215) 364-6465. Personnel receiving email, call or facsimile will be unable to respond 

to questions of a technical nature or to transfer any inquiries.
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

I. a. 36,284

b. 12,748

c. 35,000 

II. a. 53,628

b. 105,774

c. 52,500

III.a. 176,051

b. 9,768

c. 33,768

IV. 330

V. a. 22

b. 8

c. 11

d. 18

e. 107

f. 35

g. 20

VI. a. 6,300

 b. 6,674

c. 354,035

d. 200,000

e. 200,002

f. 200,000

g. 200,002

h. 50,126

i. 200,000

j. 200,002

k. 300

l. 6

m. 10

n. 6

o. 80

VII.a. 31

b. 4

c. 2

VIII. 148
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SECTION 4.-SCHEDULE OF PRICES

Bids offered are f.o.b. destination for bulk shipments.

Prices must include the cost of all materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable) or blank spaces for an item within the category that a 

bidder is bidding on may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production.

Any trim size up to and including 8-1/2 x 14”.

A charge will be allowed for each printed page or scanned image. Blank pages/images will not be charged.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

The prices offered for items must include the cost of reproducing furnished litigation documents exactly as received 

by the contractor in regard to order, fastening, affixed notes, folders, etc. The prices offered must include the cost 

of returning furnished materials exactly as they were received by the contractor in regard to same above, unless 

otherwise specified. 

Binding with one stitch in the upper left, or binding with two wire stitches in left binding margin, or rubber banding 

(when ordered) must be included in the overall costs.

I. DUPLICATING/COPYING: The prices offered must include all costs related to the duplicating/copying, 

including (3-hole) white paper, packing, labeling and marking, and complete distribution of all products ordered 

in accordance with these specifications. Line item c. includes removing staples from sets prior to production.

a. Duplicating/copying in black ............................................................. per printed page ...............$__________

b. Duplicating/copying in color ............................................................. per printed page ...............$__________

c. Juror Questionnaire printing in black................................................. per printed page ...............$__________

_________________

 (Initials)
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II. BLOWBACK: Printing from electronically stored information (ESI) to paper. The prices offered must include 

all costs related to the printing, including (3-hole) white paper, packing, labeling and marking, and complete 

distribution of all products ordered in accordance with these specifications. Line item c. includes removing 

staples from sets prior to production.

 

a. Printing in black ............................................................................... per printed image...............$__________

b. Printing in color ............................................................................... per printed image...............$__________

c. Juror Questionnaire ........................................................................... per printed page...............$__________

III. SCANNING: The prices offered shall be all-inclusive for scanning documents, creating PDF, JPEG or TIFF 

files, as ordered.

a. Document Preparation – No Intervention to Light Intervention: Scanning 

in black or color up to 8-1/2 x 14”.................................................. per image ............$__________

b. Document Preparation – Medium Intervention: Scanning in black

or color up to 8-1/2 x 14” .......................................................................... per image............. $__________

c. Document Preparation – Heavy Intervention to Glass Work: Scanning in black

or color up to 8-1/2 x 14” ................................................................. per image ............$__________

IV. BINDING: Tape binding, GBC binding, bind with spring binder clips, and/or inserting into manila or redweldtype folders.

Binding ................................................................................................................ per copy .......... $__________

V. BINDERS: The prices offered must be all-inclusive for furnishing binders in accordance with these 

specifications, and shall include the cost of inserts (front, back and/or spine) and/or text only.

a. Binder (1”).....................................................................................................per binder ........... $__________

b. Binder (1-1/2”) ..............................................................................................per binder ........... $__________

c. Binder (2”) ....................................................................................................per binder ........... $__________

d. Binder (3”) ....................................................................................................per binder ........... $__________

e. Binder (4”).....................................................................................................per binder ........... $__________

f. Binder (5”).....................................................................................................per binder ........... $__________

g. Binder (6”).....................................................................................................per binder ........... $__________

_________________

 (Initials)
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VI. ADDITIONAL OPERATIONS: Line items a. and b. include the cost of stock, drilling and inserting,

when required. For line items l., m. and n., copied and/or scanned images saved to digital media, the 

prices offered shall include the same requirements for the digital media as ITEM VII. For line item 

o., generally, timework charges will not be applicable. Each item and the time required must be 

indicated separately and fully described on or with the contractor’s invoice. The GPO reserves the 

right to determine the acceptable amount of time to be allowed for such charges.

a. Slip sheeting (including the cost of printing when required) ..........................per sheet.........$__________

b. Die-cut tab dividers (including the cost of typesetting/labeling tab 

 portion only, duplicating/copying one-side only) ........................................per divider.........$__________

c. Bates numbering (e-labeling)/sticker ............................................................ per image .........$__________

d. Indexing/Coding (up to 15 keystrokes per field) up to 100,000 ............. per document .........$__________

e. Indexing/Coding (from 16 to 30 keystrokes per field) up to 100,000...... per document .........$__________

f. Indexing/Coding (up to 15 keystrokes per field) over 100,000 ............... per document .........$__________

g. Indexing/Coding (from 16 to 30 keystrokes per field) over 100,000 ...... per document .........$__________

h. File Naming ............................................................................................... per PDF file .........$__________

i. OCR Conversion............................................................................................. per image .........$__________

j. Image Conversion from TIFF/JPEG to Adobe PDF....................................... per image .........$__________

k. Load File Creation ...................................................................................... per load file.........$__________

l. Saving images to CD/DVD................................................................................ per disc .........$__________

m. Saving images to USB Drive ..........................................................................per drive .........$__________

n. Saving images to External Hard Drive ............................................................per drive .........$__________

o. Timework......................................................................................................... per hour .........$__________

VII. DUPLICATING/CLONING TO DIGITAL MEDIA: The prices offered shall be all-inclusive, 

including packing, for duplicating/cloning to: CD/DVD (cost of disc, printing on disc and inserting into paper 

sleeve); USB Flash Drive: (cost of the USB drive inserted into a flash drive zipper case (vinyl plastic) for 3-

ring binders (labeled if indicated), and/or an External Hard Drive: (cost of the hard drive, and applying a paper 

label with identifying features provided by the ordering agency).

a. Digital media to CD/DVD.............................................................................per disc.............$__________

b. Digital media to USB drive ...........................................................................per drive ...........$__________

c. Digital media to external hard drive...............................................................per drive ...........$__________

_________________

 (Initials)
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1215-S (04/22)

VIII. LABELING, PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and 

must include the cost of packing, all necessary wrapping and packing materials; labeling, marking and 

distribution, in accordance with these specifications.

Bulk Shipments –

Packing and sealing shipping containers ......................................................per container .........$__________

_________________

 (Initials)
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1215-S (04/22)

SHIPMENT(S): Shipments will be made from: City(ies)_______________________, State(s) _______________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

___________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), 

in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

 (Initials) (Initials)

___________________________________________________________________________________________