PROGRAM 1770-S TERM 8/1/2017 TO 7/31/2018

TITLE: Army National Guard Recruiting Materials: PostersITEM NO. DESCRIPTION BASIS OF *

AWARD *

* UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE 

I. PROOFING * ( a ) PDF proofs...per poster............ 111 * 0.000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00  ( b ) Hi-Res /One Off Proof (18 x 24)........................per proof 34 * 15.000 $510.00 $30.00 $1,020.00 $7.90 $268.60 $30.00 

 ( c ) Hi-Res /One Off Proof (24 x 36)........................per proof 77 * 20.000 $1,540.00 $35.00 $2,695.00 $12.28 $945.56 $50.00 II. PRINTING, FINISHING, PACKAGING AND DISTRIBUTION *(A) 18 X 24...........per poster........... * (a-1) Quantity 1-49 1612 * 15.000 $24,180.00 $6.54 $10,542.48 $5.27 $8,495.24 $6.25  (a-2) Quantity 50-99 1640 * 10.000 $16,400.00 $1.75 $2,870.00 $4.79 $7,855.60 $6.00  (a-3) Quantity 100-499 8816 * 5.950 $52,455.20 $1.20 $10,579.20 $3.81 $33,588.96 $2.56  (a-4) Quantity 500-3000 1500 * 4.750 $7,125.00 $1.12 $1,680.00 $0.50 $750.00 $0.52 (B) 24 x 36...........per poster........... (b-1) Quantity 1-49 3472 * 25.000 $86,800.00 $9.01 $31,282.72 $7.01 $24,338.72 $9.75  (b-2) Quantity 50-99 1776 * 20.000 $35,520.00 $2.78 $4,937.28 $6.31 $11,206.56 $9.50  (b-3) Quantity 100-499 14642 * 6.950 $101,761.90 $2.05 $30,016.10 $5.37 $78,627.54 $3.10  (b-4) Quantity 500-3000 10800 * 5.750 $62,100.00 $1.99 $21,492.00 $0.70 $7,560.00 $1.68 (C) 18 x 24 Gloss Aqueous coat ...........per poster........... (c-1) Quantity 1-49 xxxxxxxx * xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx  (c-2) Quantity 50-99 xxxxxxxx * xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx  (c-3) Quantity 100-499 8816 * 5.950 $52,455.20 $6.50 $57,304.00 $0.00 $0.00 $0.25  (c-4) Quantity 500-3000 1500 * 4.750 $7,125.00 $1.30 $1,950.00 $0.00 $0.00 $0.25 (D) 24 x 36 Gloss Aqueous coat ...........per poster........... (d-1) Quantity 1-49 xxxxxxxx * xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx  (d-2) Quantity 50-99 xxxxxxxx * xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx xxxxxxxx  (d-3) Quantity 100-499 14642 * 6.950 $101,761.90 $6.50 $95,173.00 $0.00 $0.00 $0.30  (d-4) Quantity 500-3000 10800 * 5.750 $62,100.00 $1.30 $14,040.00 $0.00 $0.00 $0.30 III. PAPER * (a) 18 x 24 HP Instant Dry Photo Paper, A7998A, 10.3 mil...per poster... 3252 * 0.193 $627.64 $0.42 $1,365.84 $2.64 $8,585.28 $0.15  (b) 24 x 36 HP Instant Dry Photo Paper, A7998A, 10.3 mil...per poster... 5248 * 0.351 $1,842.05 $0.84 $4,408.32 $5.28 $27,709.44 $0.19  (c) 18 x 24 White No 2 Gloss Cover, 100 lb...per poster... 10316 * 0.193 $1,990.99 $0.11 $1,134.76 $0.43 $4,435.88 $0.33  (d) 24 x 36 White No 2 Gloss Cover, 100 lb...per poster... 25442 * 0.351 $8,930.14 $0.22 $5,597.24 $0.63 $16,028.46 $0.39 

CONTRACTOR TOTALS * $625,225.01 $298,087.94 $230,395.84 

DISCOUNT * 0.000 $0.00 1.00% $2,980.88 1.00% $2,303.96 0.00% 

DISCOUNTED TOTALS * $625,225.01 $295,107.06 $228,091.88 

040-31510

HOLLAND PHOTO IMAGING IMAGE SQ

Austin, TX Santa Moni

TBD 040-440

DIGITAL PRESS 

Fort Worth, TX

EXECUPRINT

Chatsworth, CA

TBD
Program 1770-S Page 1 of 11 

Specifications by RT 

Reviewd by Agency 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 Dallas, TX 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Army National Guard Recruiting Material: Posters 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 Defense Logistics Agency/Army Publishing Directorate 

(DLA/APD) 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2017 and ending July 31, 

2018, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Dallas, TX, time on July 21, 2017. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242, Att: Bids. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to: GPO Dallas, 

Fax No. (214) 767-0456. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. 

Hand delivered bids are to be taken to: GPO Dallas, 1100 Commerce Street, Suite 731, Dallas, TX 75242, between 

the hours of 8:00 a.m. and 4:00 p.m., Central Time, Monday through Friday. The contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (214) 767-0451, 

Ext. 7. 

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature, call Denise Przybylowicz at (214) 767-0451, Ext. 7, or email 

dprzybylowicz@gpo.gov. 
Army National Guard Recruiting Material: Posters Page 2 of 11 

1770-S (07/18) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications – 

Product Quality Levels: 

(a) Printing Attributes (page related) – Level III 

(b) Finishing Attributes (item related) – Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/ 

 Electronic Media 

P-10. Process Color Match O.K. Proofs/Electronic Media 

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 
Army National Guard Recruiting Material: Posters Page 3 of 11 

1770-S (07/18) 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from August 1, 2017 through July 31, 2018, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2017, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

at via teleconference, immediately after award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from August 1, 2017 through July 31, 2018, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued,” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise 

furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 
Army National Guard Recruiting Material: Posters Page 4 of 11 

1770-S (07/18) 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the fastest method of getting paid. The information for using 

this method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the 

General Information of the Office of Finance web page located at https://www.gpo.gov/finance/index.htm. 
Army National Guard Recruiting Material: Posters Page 5 of 11 

1770-S (07/18) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of posters, requiring such operations as electronic prepress, 

printing, finishing, packing, and distribution. 

TITLE: Army National Guard Recruiting Material: Posters

FREQUENCY OF ORDERS: Approximately 1 to 14 orders per month. 

QUANTITY: 1 to 3,000 copies per order. 

NOTE: Approximately 75% of the orders will be for 1 to 499 total copies per order. Approximately 25% of the 

orders will be for 500 to 3,000 total copies per order. 

Occassionally, an order will require printing of an 8-poster set. 

TRIM SIZES: 18 x 24”; 24 x 36”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: PC 

 Storage Media: Digital File Transfer Protocol (FTP) AMRDEC secure website. 

 Software: Adobe Acrobat, current version. 

All platform system and software upgrades (for specified applications) that may occur during the 

term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished/embedded, as applicable. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract. 

 Additional 

Information: Files will be furnished in PDF format. 

 A visual of the furnished electronic files will be provided. 

 All graphics and illustrations will be furnished in place within electronic files. 

 CMYK will be used for color identification. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

Identification markings such as register marks, commercial identification marks of any kind, etc., including GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required production image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to: APD, Printing 

Specialist, at (703) 693-1499. 
Army National Guard Recruiting Material: Posters Page 6 of 11 

1770-S (07/18) 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files which may include 

color corrections to digital furnished images. It is anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

PROOFS: 

As indicated on the print order, contractor to submit one (1) Press Quality PDF soft proof (for content only) using the 

same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated 

for text flow, image position, and color breaks. Proof will not be used for color match. 

As indicated on the print order, one (1) set of digital one-piece composite laminated halftone proofs on the actual 

production stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum 

resolution of 2400 x 2400 dpi for ?. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) 

for each color of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas 

consisting of minimum 1/8” x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs 

must show dot structure. 

In lieu of digital one-piece laminated halftone proofs, at contractor’s option, one (1) set of inkjet proofs that are G7 

profiled and use pigment-based inks. A proofing RIP that provides an option for high quality color matching such as 

Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-7 

standard for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output must be a minimum 

of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following color control 

strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 (2009 or later). 

 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

Or, at contractor’s option, Digital One-Off Proofs: 

As indicated on the print order, one (1) set of digital color one-off proofs created using the same output device/RIP 

that will be used to produce the final printed product on the actual production stock. Proofs shall be collated with all 

elements in proper position (not pasted up), imaged face and back, trimmed, folded and bound to the finished 

size/format of the product, as applicable. Proof will be used for color match on the press during the production run. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

NOTE: Proofs sent to the ordering agency will not be returned. 

The contractor must not print prior to receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 
Army National Guard Recruiting Material: Posters Page 7 of 11 

1770-S (07/18) 

For quanities up to 99 copies (per poster): HP Instant Dry Satin Photo paper, Q7998A, 10.3 mil, or equivalent. 

For quantities 100 copies (per poster) and over: White No. 2 Coated Cover, Gloss-Finish, basis weight 100 lbs. per 

500 sheets, basis size 20 x 26", equal to JCP Code* L12 

PRINTING: Print face only in four color process. 

As ordered, when using 100 lb. cover stock option, flood coat face with a clear, non-yellowing gloss aqueous coating. 

At contractor's option, the product may be produced via inkjet wide-format digital printing provided that Quality 

Level 3 standards are maintained. Final output must be wet ink, pigment-based. Dry ink/toner and inkjet printing are 

not acceptable. Output must be at a minimum resolution of 1440 x 720 dpi plus a RIP that provides an option for high 

quality color matching such as Device Links Technology and/or ICC Profiles. 

MARGINS: Face bleeds all sides. Margins will be as indicated on the print order or furnished electronic media. 

FINISHING: Trim four sides. 

PACKING: Pack flat, wrap/mark each version separate. Kraft or shrink wrap in unites of 25 when annotate on the 

print order. Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

NOTE: Do no collate posters. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process. 

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks, 

and attach to shipping containers. 

SRSC Order number and SRSC product title must be marked on all packages. 

DISTRIBUTION: Deliver f.o.b. destination to: SRSC, Attn: SSG Freyaldenhoven (501-212-6553), Bldg. 

1501A, (PEC), Camp Joseph T. Robinson, North Little Rock, AR 72119. 

Receiving dock closes at 2:00 p.m. local time. 

Complete quantities will be furnished with each print order. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1770-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery method, and title of product. Contractor must be able to provide copies of all delivery receipts upon 

agency request. 

Upon completion of each order, contractor must return all furnished materials to SRSC, Attn: SSG Freyaldenhoven, 

Bldg. 1501A, Camp Joseph T. Robinson, North Little Rock, AR 72119. 

All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies must be 

borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print order will be emailed to the contractor. Furnished material will be sent via FTP. 
Army National Guard Recruiting Material: Posters Page 8 of 11 

1770-S (07/18) 

When ordered, PDF soft proofs must be emailed to david.a.freyaldenhoven.mil@mail.mil and cc: 

julie.a.marshall12.civ@mail.mil. 

Contractor must call SSG David Freyaldenhoven at 501-212-6553 to confirm receipt of proof, which will be evaluated 

within two (2) workdays upon receipt. 

When ordered, proofs must be picked up from and delivered to: SRSC, Attn: SSG Freyaldenhoven, Bldg. 1501A, 

Camp Joseph T. Robinson, North Little Rock, AR 72115. 

Furnished electronic media and visual(s) must be returned with proofs. 

No definite schedule for pickup of material can be predetermined. 

NOTE: All proof and transit time is included in the schedule. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 

 When no proofs are required, contractor must complete production and distribution within 7 workdays of 

notification of availability of print order and furnished material. 

 When PDF proofs are required, contractor must complete production and distribution within 8 workdays of 

notification of availability of print order and furnished material, as specified on the print order 

 When Proofs are required, contractor must complete production and distribution within 9 workdays of 

notification of availability of print order and furnished material. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until 

corrections/changes/”O.K. to print” is furnished via email. (The first workday after receipt of proofs at the 

ordering agency is day one (1) of the hold time.) 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact Evelyn Whitehead via 

email at efaxdallas@gpo.gov; or at (800) 865-5193. Personnel receiving email or facsimile will be unable to respond 

to questions of a technical nature or to transfer any inquiries. 
Army National Guard Recruiting Material: Posters Page 9 of 11 

1770-S (07/18) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. (a) 111 

 (b) 34 

 (c) 77 

(1) (2) (3) (4) 

II. (a) 1,612 1,640 8,816 1,500 

 

 (b) 3,472 1,776 14,642 10,800 

 (c) xxxxx xxxxx 8,816 1,500 

 (d) xxxxx xxxxx 14,642 10,800 

 

 III. (a) 3,252 

 

 (b) 5,248 

(c) 10,316 

 (d) 25,442
Army National Guard Recruiting Material: Posters Page 10 of 11 

1770-S (07/18) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

I. PROOFING: The prices offered must be all-inclusive for output from electronic media, and shall include the cost 

of all materials and operations as applicable. 

(a) PDF Proof ......................................................... per poster ..................................... $___________ 

(b) High Resultion/One Off Proofs, 18 x 24” ........ per poster .................................... $ __________ 

(c) High Resolution/One Off Proofs, 24 x 36” ...... per poster .................................... $ __________ 

II. PRINTING, FINISHING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (excluding paper) for the printing, finishing, packaging and delivery 

of the product listed in accordance with these specifications. 

Quantities 

 1 to 49 50 to 99 100 to 499 500 to 3,000 

 (1) (2) (3) (4) 

 (a) 18 x 24” printing four color .....per poster ...... $________ $________ $________ $________ 

 (b) 24 x 36” printing four color .....per poster ...... $________ $________ $________ $________ 

 (c) 18 x 24” gloss aqueous coat ....per poster ...... XXXXXX XXXXXX $________ $________ 

 (d) 24 x 36” gloss aqueous coat ....per poster ...... XXXXXX XXXXXX $________ $________ 

 

_____________ 

 (Initials) 
Army National Guard Recruiting Material: Posters Page 11 of 11 

1770-S (07/18) 

II. PAPER: Payment of all paper supplied by the contractor under the terms of these specifications, as ordered on 

the individual print orders, will be based on the net number of leaves for the product(s) ordered. The cost of any 

paper required for makeready or running spoilage must be included in the prices quoted. 

(a) 18 x 24” HP Instant Dry Satin Photo paper, 

 Q7998A, 10.3 mil, or equivalent............................per poster..................$__________ 

(b) 24 x 36” HP Instant Dry Satin Photo paper, 

 Q7998A, 10.3 mil, or equivalent..............................per poster..................$__________ 

(c) 18 x 24” White No. 2 Coated Cover, 

 Gloss-Finish, 100 lb, JCP L12.................................per poster.................$__________ 

 (d) 24 x 36” White No. 2 Coated Cover, 

 Gloss-Finish, 100 lb, JCP L12.................................per poster.................$__________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 __________________________________________________________________________________________ 

(City – State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 __________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)