2405-S April 1, 2023 thru March 31, 2024 (2028)

BASIS

ITEM OF

NUMBER ITEM DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST 

I. COMPLETE PRODUCT:

Prices for line items 1(a) and 1(b) to be for face of

each unique card printing in 3 spot colors.

 (a) Printing Face - Entire Card Requires Thermography...per 500 cards 450 28.50 12,825.00 50.00 22,50

 (b) Printing Face - Partial Thermography, as indicated...per 500 cards 2 17.50 35.00 25.00 5

 (c) Printing Back In One Color (Black or One Pantone/

Spot Color) - No Thermography..... Per 500 copies.... 7 9.00 63.00 50.00 35

 (d) Printing Back - Each Additional Pantone/Spot Color

Over Initial One Color - No Thermography...per 500 cards 5 16.00 80.00 50.00 25

II. ADDITIONAL OPERATIONS:

 (a) PDF Proofs... per name 448 0.00 0.00 2.00 89 (b) Revised PDF proof due to Author's Aterations (AA's)...per name 2 0.00 0.00 2.00 

TOTAL 13,003.00 24,05

DISCOUNT 0.25% 32.51 1.00% 24

NET TOTAL 12,970.49 23,80

Werner Printing & Engravi

Brookfield, WI Chicago, IL

Business Cards Across Amer 

AWARDED
Program 2405-S Page 1 of 14 

Specifications by BN 

Reviewed by RH 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPART UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

QUOTATION REQUEST 

U.S. GOVERNMENT PUBLISHING OFFICE 

Atlanta, GA 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Business Cards 

as requisitioned from the U.S. Government Publishing Office (GPO) by 

Various NASA Offices 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning April 1, 2023, and ending March 

31, 2024, plus up to four optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

QUOTES DUE: Quotes are due by 11:00 a.m., prevailing Atlanta, GA time, on March 17, 2023.

QUOTE SUBMISSION: This is a Small Purchase Term Contract. Due to the COVID-19 pandemic, the physical 

office will NOT be open to accept quotes via mail or small package carrier. Bidders must email quotes to 

bidssoutheast@gpo.gov for this solicitation. No other method of quote submission will be accepted at this time. 

The program number and quote due date must be specified in the subject line of the emailed quote submission. To 

submit a quote, contractor must return a completed “SCHEDULE OF PRICES”, which is included at the end of 

this specification. Quotes received after 11:00 a.m. on the quotes due date specified above will not be 

considered for award. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Beth Nicolaus, (404) 605-9160, Ext. 7, or enicolaus@gpo.gov. 
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SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Quotation Request will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf?sfvrsn=2. 

SUBCONTRACTING: The predominant production function will be printing. Any contractor who cannot 

perform the predominant production function will be declared non-responsible. 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level II. 

(b) Finishing Attributes -- Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

 

Attribute Specified Standard *Alternate Standard 

P-7. Type Quality and Uniformity Approved Proofs Average Type Dimension 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

 

*In the event that the Specified Standard is waived the Alternate Standard will serve as its replacement. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for periodic pricing revision. 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the 

first period specified below. Pricing will thereafter be eligible for adjustment during the second and any 

succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 
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Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from April 1, 2023 through March 31, 2024, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending (insert the date 

that is 3 months prior to the beginning of the contract), called the base index. The percentage change (plus or 

minus) of the variable index from the base index will be the economic price adjustment for the period being 

considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PRE-AWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from April 1, 2023 through March 31, 2024, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 
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conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

"estimated", it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this 

contract. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following: 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instructions for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

NOTE: Vendors are expected to submit invoices within 30 days of job shipping/delivery. 
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For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

NOTE: CONTRACTOR BILLING MUST BE ITEMIZED PER THE SCHEDULE OF PRICES – SEE 

PAGES 11 THRU 13.
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SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of business cards requiring such operations as composition, 

electronic prepress, printing (including thermography), packing, and distribution. 

TITLE: Business Cards. 

Although this is an option year contract, all the estimates, averages, etc. are based upon one year's requirements. 

All ranges/percentages/etc. herein are based on past requirements and/or anticipated requirements and are 

NOT to be construed as a guarantee. 

FREQUENCY OF ORDERS: Approximately 145 orders per year. 

QUANTITY: While there are no guarantees, based upon past performance and anticipated future requirements, 

the orders will consist of from 1 to approximately 20 individual names, with the majority of the orders requiring 

less than 10 names per order. Quantities per name will vary from 500 to 1,000 copies, with most requiring 500 

copies of each name. 

TRIM SIZE: 3-1/2 x 2" - portrait or landscape, as ordered. 

EXHIBITS: Exhibit A is representative of the two current templates for cards ordered under the contract. 

 

GOVERNMENT TO FURNISH: 

- Electronic page layout files, including department seals/logos, for each template style (see “ELECTRONIC 

MEDIA”) will be furnished by the ordering agency upon award of the contract. NOTE: Ordering agency 

currently uses two different template styles (see “Exhibit A”); however, templates may be added, deleted, or 

modified throughout the duration of the contract. 

- Electronic manuscript copy (see “ELECTRONIC MEDIA”) or handwritten manuscript copy for each individual 

name will accompany each print order. 

- Print orders (GPO Form 2511). 

- GPO Carton Labeling and Marking Specifications. 

- Performance Records: A Facsimile Transmission Sheet will be furnished to the contractor. Information such as 

the GPO program, jacket, and print-order numbers, quantity, and date of shipment must be filled in by the 

contractor and faxed to GPO Southeast Region (800-270-4758) on the day shipment is due. 

ELECTRONIC MEDIA: 

- PLATFORM: MAC OS 10.7 or higher 

- STORAGE MEDIA: Email 

 

- SOFTWARE: 

Files for Templates: Upon award of the contract, contractor will receive the page layout guides, 

including images for the department seals/logos, for each template style (currently two styles). 

Templates will be provided via Adobe Illustrator files. Contractor will be required to create templates 

for each style for use on subsequent orders. 

Electronic Manuscript: Electronic manuscript copy (when furnished) will be provided in one or more 

 of the following formats: Adobe Illustrator, InDesign, PDF, and/or MS Word. 

NOTE: All software upgrades (for specified applications) which may occur during the term of the contract must 

be supported by the contractor. 
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- COLOR(s): May be identified as one or more of the following: RGB, CMYK, and/or Pantone/Spot colors. 

Contractor to convert all colors to Black, Pantone 286, and Pantone 185 – color separate as indicated on page 

layout/templates (see “Exhibit A”). 

 - FONTS: All fonts will be furnished on the initial page layout/template files. Contractor must keep furnished 

fonts on file for subsequent orders (see “Exhibit A” for visual of page layout/font requirements). 

- OUTPUT: High resolution (1200 dpi or higher) output required. 

ADDITIONAL INFORMATION: 

- Contractor must have the ability to edit PDF files (when furnished by the Government). 

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes 

to convert files to a different file format, the final output must be of the same or higher quality. 

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract. 

- Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number and revision date, carried in the electronic files, must not print on the finished product. 

- PRIOR TO IMAGE PROCESSING, THE CONTRACTOR SHALL PERFORM A BASIC CHECK 

(PREFLIGHT) OF THE FURNISHED MEDIA AND PUBLISHING FILES TO ASSURE CORRECT OUTPUT 

OF THE REQUIRED REPRODUCTION IMAGE. ANY ERRORS, MEDIA DAMAGE OR DATA 

CORRUPTION THAT MIGHT INTERFERE WITH PROPER FILE IMAGE PROCESSING MUST BE 

REPORTED TO YOUR CONTRACT ADMINISTRATOR. 

- THE CONTRACTOR SHALL CREATE/ALTER ANY NECESSARY TRAPPING, set proper screen angles 

and screen frequency, and define file output selection for the imaging device being utilized. Furnished files must 

be imaged as necessary to meet the assigned quality level. 

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files. 

- UPON COMPLETION OF THIS ORDER, THE CONTRACTOR MUST FURNISH FINAL PRODUCTION 

NATIVE APPLICATION FILES (DIGITAL DELIVERABLE) AND ONE "PRESS QUALITY" PDF FILE 

WITH THE FURNISHED MEDIA. STORAGE MEDIA MUST BE MAC/PC COMPATIBLE. THE DIGITAL 

DELIVERABLES MUST BE AN EXACT REPRESENTATION OF THE FINAL PRODUCT AND SHALL BE 

RETURNED ON THE SAME TYPE OF STORAGE MEDIA AS WAS ORIGINALLY FURNISHED. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

Contractor must acknowledge receipt of all emailed print orders by replying to originating agency’s email. 

 

The contractor may, at their option, provide an internet based order entry program which would allow the 

Government to place orders via a contractor maintained website in lieu of furnishing manuscript copy. This 

program should allow instant online proofing, with the ordering agency maintaining centralized control over 

persons authorized to submit and/or approve orders. A list of authorized NASA personnel would be provided to 

the contractor by the various NASA offices. Contractor must not proceed without the appropriate approval. All 

costs involved in implementing the program and training the Government personnel would be the responsibility of 

the contractor. 

PROOFS: Proofs will be required ONLY when indicated on the print order. Based upon past performance, most 

of the orders will require a press quality PDF proof (via email). 

The contractor will be responsible for performing all necessary proofreading to ensure that the proofs are in 

conformity with the copy submitted. NOTE: Contractor’s option to provide proofs as either a 1-up or multi-up 

image on 8-1/2 x 11” maximum sheet size. 

When required, proofs will be withheld not longer than 2 workday(s) from date of receipt by the Government to 

receipt in contractor's plant (approval via fax or email). 
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Contractor furnished proof approval letters will not be recognized for proof approval/disapproval. Only GPO 

generated proof letters will be recognized for proof approval/disapproval. Contractor must not print prior to 

receipt of an "OK to print". 

- PDF "SOFT" PROOF: One PRESS QUALITY PDF proof (for content only) to be emailed to agency, as 

indicated on the print order. PDF proof must be ripped using the same Raster Image Processor (RIP) that will be 

used to produce the product. Proof MUST show color and contain all crop marks. THIS PROOF WILL NOT BE 

USED/APPROVED FOR COLOR MATCH OR RESOLUTION. NOTE: Contractor must call recipient to 

confirm receipt. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. 

Government Paper Specification Standards No. 13 – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf. 

Bright White Smooth-Finish Cover, Basis Weight 80 lbs per 500 sheets, 20 x 26”, equal to JCP Code L21. 

 

PRINTING: The majority of the orders will print on face only; however, an occasional order will print face and 

back (head to head). 

Face prints type, rule, and line art (department seal) matter in three colors - Black, Pantone 185 Red, and Pantone 

286 Blue. Thermographic printing will be required (face image only) on all orders and may be required on 

the entire face or just on a portion of the face (i.e. logo only, logo and one or more type lines, etc.), as 

indicated on the print order. 

Back, when applicable, prints type, rule, and/or QR barcode matter in Black or one Pantone color or multiple ink 

colors (up to three colors), as indicated on the print order. No thermography required on back. 

Match Pantone number(s) as indicated on the print order. 

NOTE: Business cards must be printed via OFFSET printing. Digital printing, direct imaging (toner), and 

inkjet printing are NOT acceptable. 

INK: If lithographic ink is used in the performance of this contract, the ink shall contain not less than the 

following percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) 

heat-set ink, 10 percent. High quality color process printing on high speed heat-set presses is excepted when slow 

drying time significantly increases production costs. 

MARGINS: Follow furnished templates/file setup*, unless otherwise noted on the print order. *See 

“ELECTRONIC MEDIA” for additional requirements. 

BINDING: Trim 4 sides. 

PACKING: Shrink-wrap or box (contractor’s option) each individual name in units of 500. Pack suitable per 

shipping container. NOTE: Multiple print orders (delivering to SAME location) may be shipped together in the 

same shipping container. GPO carton labels MUST be completed with carton contents clearly indicated. 

LABELING AND MARKING: Reproduce shipping container label from furnished copy, fill in appropriate 

blanks and attach to each shipping container. 
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DISTRIBUTION: Most of the orders require the entire quantity (bulk shipment) to deliver f.o.b. destination to 

the address indicated on the individual print order. Based upon past performance, it is anticipated that the 

following percentages will hold true: 

 Approximately 3% to NASA, John F. Kennedy Space Center, FL 32899; 

 Approximately 4% to NASA, John C. Stennis Space Center, MS 39529; 

 Approximately 22% to NASA, Goddard Space Flight Center, Greenbelt, MD 20771; 

 Approximately 5% to NASA, Headquarters, Washington, DC 20546; 

 Approximately 26% to NASA, Marshall Space Flight Center, Huntsville, AL 35812; 

 Approximately 16% to NASA, Ames Research Center, Moffett Field, CA 94035; 

Approximately 3% to NASA, Armstrong Flight Research Center, Edwards AFB, CA 93523; 

Approximately 1% to NASA, Johnson Space Center, Houston, TX 77058; 

Approximately 20% to NASA, Glenn Research Center, Cleveland, OH 44135. 

INSPECTION SAMPLES: When required, the contractor shall submit one to two printed sample cards of each 

individual name to the address specified on the print order. All expenses incidental in furnishing inspection 

samples (when applicable) must be borne by the contractor. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers: total quantity delivered, number of cartons, and 

quantity per carton: date delivery made: and signature of the Government agent accepting delivery. The original 

copy of this receipt must accompany the contractor's billing for payment. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). NOTE - Government will email the Print Order 

(Form 2511) when manuscript copy is e-mailed. 

Furnished material will be furnished via email (or, at contractor’s option, via a contractor maintained ordering 

website - see page 6). 

Contractor must acknowledge receipt of all emailed print orders by replying to originating agency’s email. 

Accelerated Schedule: An occasional order may require complete delivery within 2-3 workdays*. A premium 

payment of $20.00 will be applied on orders that require the Accelerated Schedule. While no guarantees can be 

made for future orders, approximately 3% of the total orders in the previous contract year required the 

Accelerated Schedule. NOTE: No proofs will be required on Accelerated Schedule orders.

Regular Schedule: Most orders will require complete production and delivery within 5 to 30 workdays*. 

*The delivery date will be based on the needs of the Government, and will be indicated on the print order. 

The ship/deliver date indicated on the print order is the date products ordered must be delivered to the 

destination(s) specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
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SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" 

to the following units of production which are the estimated requirements to produce one year's orders under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

I. 

 (a) 450 

 (b) 2 

 (c) 7 

 (d) 5 

 

II. (a) 448 

 (b) 2 
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SECTION 4.- SCHEDULE OF PRICES 

Quotes offered are F.O.B. destination. 

Prices must include the cost of all required materials and operations in accordance with these specifications. 

Bidder must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, or 

alteration of the order and manner of submitting quotes, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with NB (No Bid), N/A (Not Applicable), or blank spaces for an item may be declared 

nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES”. 

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price 

has not been offered under the contract. Further, the contractor is not to accept print orders which are 

outside the scope of the contract. Any changes made to the print order MUST be confirmed in writing by 

the Contracting Officer, GPO Southeast Region. If such orders are placed by the agency, and no 

Modification is received from GPO Southeast Region, the contractor is to notify GPO Southeast Region 

immediately. Failure to do so may result in nonpayment. 

All required stock must be charged for under Item I. 

Fractional parts of 500 will be prorated at the per 500 rate. 

 _________________ 

 (Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE) 
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I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications, with the exceptions of Item II. 

Prices for line items 1(a) and 1(b) to be for face of each unique card printing in 3 spot colors.

(a) Printing Face - Entire Card Requires Thermography.........per 500 cards.........$____________ 

(b) Printing Face - Partial Thermography, as indicated.......... per 500 cards.........$____________ 

(c) Printing Back In One Color (Black or One Pantone/ 

 Spot Color) - No Thermography.................................per 500 cards........$____________ 

(d) Printing Back - Each Additional Pantone/Spot Color 

 Over Initial One Color - No Thermography.....................per 500 cards.......$____________ 

II. ADDITIONAL OPERATIONS: 

 (a) PDF Proofs ............... ............................. per name ....................................... $___________ 

 (b) Revised PDF proof due to Author’s Alterations 

 (AA’s).............................................per name..............................$___________ 

 

SHIPMENT(S): Shipments will be made from: City _______________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

 

 _________________ 

 (Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE) 
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BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms-Publication 310.2. When responding, fill out and return one copy of all 

pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder_______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

_____________________________________________________________________________________ 

 (Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code) 

 

By__________________________________________________________________________________ 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 

_____________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

 

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY 

Certified by: ___________________________ Contracting Officer: ___________________________ 

 (Initials and Date) (Initials and Date) 

___________________________________________________________________________________________

 

 

 _________________ 

 (Initials) 

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