Jacket: 412‐904

Title:

Agency: U.S. Department of the Interior

Bid Opening: July 17, 2020 at 11:00am

Bid Terms Discounted Total

$27,966.00 0.0% 30 days $27,966.00

$111,899.94 0.0% 30 days $111,899.94

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Reclamation Decals

Sonoma Pins, Etc. Corporation

Contractor Name

Whitlam Group
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

732 North Capitol Street NW, Washington, DC 20401-0001

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

July 14, 2020

This is Amendment No. 1. The specifications in our invitation for bids on Jacket 412-904, scheduled for opening 

at 11:00 AM, are amended as follows:

Changes are made to page 7 of 7 as follows:

JACKET NUMBER 412-904

 

 BID PRICE: ADDITIONAL/M 

Item 1: $______ ______ $______________

Item 3: $______ ______ $______________

Item 4: $______ ______ $______________

Item 5: $______ ______ $______________

Item 6: $______ ______ $______________

Item 8: $______ ______ $______________

Item 9: $______ ______ $______________

Item 10: $______ ______ $______________

Item 11: $______ ______ $______________

Item 12: $______ ______ $______________

Item 13: $______ ______ $______________

Item 14: $______ ______ $______________

Item 15: $______ ______ $______________

Item 16: $______ ______ $______________

Item 17: $______ ______ $

 

All other specifications remain the same.

Amended bid or acknowledgement of amendment must be submitted using the method specified in the 

solicitation for bid submission. No other method of submission will be accepted at this time. BIDDER MUST 

ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. Failure to acknowledge 

receipt of amendment, by amendment number, prior to bid opening time, may be reason for bid being declared 

nonresponsive.

Sincerely,

YVETTE VENABLE-BROOKS

Contracting Officer
Specifications by RM Jackets 412-904 

Page 1 of 7 U.S. Department of the Interior 

Reviewed by DEE Requisitions 0-09058 

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on July 

17, 2020 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 

pandemic, this will NOT be a public bid opening.

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. 

Based on this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other 

method of bid submission will be accepted at this time. 

The Jacket Number 412-904 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be 

considered for award. 

For information regarding the solicitation requirements prior to award, email Remon Mankourous at 

rmankourous@gpo.gov. For contract administration after award, contact APS DC at 202-512-0307. 

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following— 

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

(2) The vendor’s email provider may have different size limitations for sending e-mail, however 

vendors are advised not to exceed GPO’s stated limit. 

(3) Illegibility of bid. 

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will 

use the prevailing time (specified as the local time zone) and the exact time that the e-mail is received by 

GPO’s email server as the official time stamp for bid receipt at the specified location. 

Note: Provide cost per item, and individual added rate, plus total for jacket. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality 

Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 

1979 (revised 9-19)). 

BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification Standards, No. 13, 

dated September 2019. Prospective bidders should carefully read this publication as the applicable 

standards within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major 

revisions.

PRODUCT: (15) Different Decals/Stickers with Various Quantities and Sizes. (Dies Required). 

TITLE: Reclamation Decals 

QUANTITY: 545,000 Total Bureau of Reclamation Decals (Stickers). See below: 
Page 2 of 7 Jackets 412-904 

Reclamation Shield: 

Item 1 (1 inch): 75,000, Item 3 (2 inch): 50,000, Item 4 (3 inch) 50,000, Item 5 (6 inch): 25,000, Item 6 (12 inch): 

5,000 

Reclamation Vertical Logo: 

Item 8 (1-1/2 inch) 75,000, Item 9 (2 inch): 50,000, Item 10 (3 inch): 50,000, Item 11 (6 inch): 20,000, Item 12 (12 

inch): 5,000 

Reclamation Horizontal Logo: 

Item 13 (2 inch): 50,000, Item 14 (3 inch): 50,000, Item 15 (6 inch): 30,000, Item 16 (12 inch): 5,000 and Item 17 

(18 inch): 5,000. 

WARNING: DO NOT RENUMBER "ITEMS" (There is no Item 2, or Item 7). 

TRIM SIZE: 

Reclamation Shield Group: 

Item 1: 0.8536 x 1 ", Item 3: 1.7076 x 2", Item 4: 2.5608 x 3", Item 5: 5.1217 x 6", Item 6: 10.2434 x 12". 

Reclamation Vertical Logo Group: 

Item 8: 1.663 x 1.5", Item 9: 2.2174 x 2", Item 10: 3.3261 x 3", Item 11: 6.6521 x 6", Item 12: 13.3042 x 12". 

Reclamation Horizontal Logo Group: 

Item 13: 2 x 0.7009", Item 14: 3 x 1.0513", Item 15: 6 x 2.0067", Item 16: 12 x 4.013", Item 17: 18 x 6.02". 

NOTE: The shield logo is Irregular size. Sizes above is the rectangular size that fits the printing area. 

PAGES: 

(15) Different Decals (face only). 

GOVERNMENT TO FURNISH (GFM): Receive via email after award. 

Purchase order. 

Three PDF files (one for each Group) created on a PC using Adobe Illustrator. 

Files description: Design is built of 4 colors (Gold, Tan, medium Blue, and dark blue) using 4-color process (CMYK). 

The gold, tan and medium blue are used in the shield logo and the dark blue is used in the shield and text. 

Three (3) PDF files to be used as a general guide (see attached). 

GPO Form 892c (R. 12/17) Proofs. 

GPO Form 917 (Certificate of Selection). 

GPO Form 2678 (departmental random copies-blue label). 

Contractor to download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from gpo.gov, 

fill in appropriate blanks, and attach to shipping containers. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

contract administrator. 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and 
Page 3 of 7 Jackets 412-904 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. Minimum 200 line screens required. 

PROOFS NOTE: 

CONTRACTOR IS NOT TO PURCHASE ALL STOCK NEEDED FOR COMPLETE PRODUCTION 

REQUIREMENT UNTIL PRIOR TO PRODUCTION SAMPLES ARE APPROVED. CONTRACTOR MUST 

NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT". 

 

PRIOR TO PRODUCTION SAMPLES: Prior to the commencement of production of the contract production 

quantity, the contractor shall submit samples produced using the same output device/RIP that will be used to 

produce the final printed product on the actual production stock to: US Department of the Interior, Bureau of 

Reclamation, Attn: BWaryanka/JZechman, 6th Avenue & Kipling Street Bldg. 56, 1900 Wing, Entrance S6 

Warehouse, Denver Federal Center, Denver, CO 80225-0007. Provide 25 Prior-to Production samples for Items; 1-

5, 8-11, 13-15 and 5 Prior-to-Production samples for Items 6, 12,16 & 17. All prior to production samples to be 

shrink-wrapped and packed per specifications. The prior to production samples will be tested for construction and 

conformance of material( s ). In addition, the samples will be tested for their intended usage. The container and 

accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include the GPO jacket 

and purchase order numbers. The samples must be submitted in sufficient time to allow Government testing of the 

samples and production and shipment in accordance with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples within four (4) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to 

the Government and with no extension in the shipping schedule. 

The Government will require the time specified above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default in 

such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with 

the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price 

for the production quantity. All samples shall be manufactured at the facilities in which the contract production 

quantities are to be manufactured. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019. https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_13..PDF. 

Clear vinyl, 3-5 year exterior grade, permanent adhesive, 90# lay flat liner. Crack and peel backing required. 

NOTE: CONTRACTOR IS NOT TO PURCHASE ALL STOCK NEEDED FOR COMPLETE PRODUCTION 
Page 4 of 7 Jackets 412-904 

REQUIREMENT UNTIL PRIOR TO PRODUCTION SAMPLES ARE APPROVED. 

PRINTING: 

All the requirements of these specifications apply equally to all items unless otherwise indicated herein. 

PRODUCT WILL BE USED OUTDOORS AND ALL PARTS (INK, LABEL, LAMINATE, AND ADHESIVE) 

MUST WITHSTAND THE ELEMENTS FOR AT LEAST 3 YEARS (FINAL PRODUCT WILL BE USED 

OUTDOORS). 

DIGITAL PRINTING ACCEPTABLE (Screen Printing NOT Acceptable). 

 

The product MUST be produced via digital printing provided that Quality Level III standards are maintained. Final 

output MUST be printed using wet ink, pigment-based with a minimum of 200-line screen. Dry ink/toner and inkjet 

printing are not acceptable. Output must be at a minimum resolution of 2400 x 2400 dpi plus a RIP that provides an 

option for high quality color matching such as Device Links Technology and/or ICC Profiles. Resolution that is 

enhanced or simulated by software will not be acceptable. 

NOTE: All decals MUST be produced with minimum resolution of 200 DPI or Higher on an Indigo 6800 (HP) or 

higher HP Indigo model. 

PRINTING (NOTE: Design requires tight registration): 

Reclamation Shield Group (Items 1, & 3 thru 6): Print with illustration logo (irregular shield shape) in 

4-color process. 

Reclamation Vertical Logo Group (Items 8 thru 12): Print with illustration logo (irregular shield shape) and two lines 

of type (under the logo) in 4-color process. 

Reclamation Horizontal Logo Group (Items 13 thru 17): Print with illustration logo (irregular shield shape), and two 

lines of type (left side of the logo) in 4-color process. 

NOTE: Colors MUST be consistent among decals (The variations of color is unacceptable). Tan, medium Blue, gold, 

dark Blue used in the shield to be printed in a match of Pantone 468 (C:6 M:13 Y:41 K:4), Pantone 633 (C:98 M:6 

Y:10 K:29), Pantone 1245 (C:2, M:31, Y:98, K:16), and Pantone 3035 (C:100, 

M:30, Y:19, K:76) respectively. 

Before 4-color process printing, the contractor is to create a white ink underlayment for shield and text. 4 hits of white 

is required to be laid down first, followed by the 4-color process. The white ink must be an intense white for opacity. 

LAMINATION: After printing, apply a clear glossy 1.4 mil minimum PET (polyethylene terephthalate) laminate 

with UV inhibitors over entire printed surface. The laminated product must have no distortion of the printed matter 

and must remain clear and legible. 

CONSTRUCTION: Back of labels are to be coated with a permanent type, pressure sensitive adhesive and mounted 

on a suitable backing sheet (crack and peel). Die cutting irregular shape (with waste removed), liner and face stock 

cut to the same size and shape, flush cut with no overlap or underlap. 

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED 

from 120 days to three calendar year from the date the check is tendered as final payment. All other provisions remain 

the same. 

 

INK: Opaque White PLUS 4-color process. 

PRINT PAGE: One Side Only 

MARGINS: Center image all sides. 

See "description" herein. 
Page 5 of 7 Jackets 412-904 

BINDING: 

See "Description" herein. 

PACKING: 

Contractor must mark packages as described below to include Title and Size: Shrink wrap in quantities indicated 

below for the various sizes. a piece of corrugated board for support must be placed behind each set of decals prior 

to shrink wrapping so item are not bent or damaged. Each size should be shrink wrapped individually as indicate 

below for the number of pieces per shrink wrap - NO commingling of items. 

Shrink Wrap and Package each item in suitable shipping containers. 

Items; 1, 3, 4, 5, 8, 9, 10, 11, 13, 14 & 15 in 25's. 

Items; 6, 12, 16, & 17 in 10's. 

Contractor shall furnish all packing material for shipping containers and pack in such a manner as to provide 

protection against all the normal hazards of cross-country transportation and warehouse storage. Shipping 

containers must have minimum bursting strength of 275 pounds per square inch. Boxes should be heavy duty and 

any boxes that are damaged in shipping will not be acceptable. (This includes any dents to boxes, crushing, tearing, 

etc.) 

Pallets are required as applicable. Use cardboard comers reinforced or equal and shrink-wrap and bond to pallet. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

 (b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-4. Register (Level 1) OK’d priors/ Furnish Electronic Media 

P-7. Type Quality and Uniformity OK’d priors/ Furnish Electronic Media 

P-10. Process Color OK’d priors/ Furnish Electronic Media 

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production. 

DISTRIBUTION: Contractor must notify the ordering agency on the same day that the product ships/delivers via 

e-mail sent to publishingservices@usbr.gov. The subject line of this message shall be "Distribution Notice for 

Jacket 412-904, Req. No. 0-09058. The notice must provide all applicable tracking numbers, shipping method, and 

Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request. 

Deliver a total of 545,000 decals (includes 200 copies for Items; 1, 3, 4, 8, 9, 10, 13, 14, includes 125 for Items; 5, 

11, 15 and 80 copies for Items; 6, 12, 16, 17 Departmental Random Blue Label Copies), furnished materials, all 

created dies, and samples via traceable means to; US Department of the Interior, Bureau of Reclamation, Attn: B. 

Waryanka/J. Zechman 6th Avenue & Kipling Street Bldg. 56, 1900 Wing, Entrance S6 Warehouse, Denver Federal 

Center, Denver, CO 80225-0007. Inside Delivery Required. 

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the certificate 
Page 6 of 7 Jackets 412-904 

may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf

All expenses incidental to submitting proofs, furnishing samples and returning materials, must be borne by the 

contractor. 

SCHEDULE: The Purchase Order and GFM will be available via e-mail or contractor’s FTP site after award no later 

than July 21, 2020. 

Submit proofs as soon as the contractor deems necessary in order to comply with the delivery schedule. 

F.o.b. Destination: Deliver complete by 8/31/2020 

Default. If a contract is terminated for default, the contractor shall, upon demand, pay to the Government the 

amount of partial payments, less any amount payable to the contractor in accordance with the default clause. 

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements 

by contacting Shared Support Services Compliance Section via e-mail to compliance@gpo.gov or by calling (202) 

512-0520 or faxing (202) 512-1364. Personnel receiving the e-mail or call will be unable to respond to questions of 

a technical nature or transfer any inquiries. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1000 copies of each version. The 

price for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and 

will not be a factor for determination of award. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 
Page 7 of 7 Jackets 412-904 

JACKET NUMBER 

Jacket 412-904 BID PRICE: ADDITIONAL/M 

Item 1: $______ ______ $______________ 

Item 3: $______ ______ $______________ 

Item 4: $______ ______ $______________ 

Item 5: $______ ______ $______________ 

Item 6: $______ ______ $______________ 

Item 8: $______ ______ $______________ 

Item 9: $______ ______ $______________ 

Item 10: $______ ______ $______________ 

Item 11: $______ ______ $______________ 

Item 12: $______ ______ $______________ 

Item 13: $______ ______ $______________ 

Item 14: $______ ______ $______________ 

Item 15: $______ ______ $______________ 

Item 16: $______ ______ $______________ 

Item 17: $______ ______ $______________ 

TOTAL COST FOR JACKET 412-904: $_______________ 

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ___________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax, fill out and return one copy. 

Bidder 

 (Contractor Name) (GPO Contractor’s Code) 

 (Street Address) 

 (City – State – Zip Code)

By 

 (Printed Name, and Title of Person Authorized to Sign this Bid) 

 (Signature) (Date) 

 (Telephone Number) (Email Address) 

Contracting Officer Review: __________ Date: __________ Certifier: __________ Date: ____________ 

 (Initials) (Initials)