Program No 0561‐S Term 03/01/16 To 02/28/17

TITLE: Miscellaneous Training Materials/Publications

Basis of

Item No. Description AwardI. PRINTING/IMAGING & BINDING:

Running per 100 copies

(a) Text: Printing/imaging in black ink only, including drilling......per page 205,735 0.40 $ 82,294.00 0.87 $ 178,989.45 0.45 $ 92,580.75 0.40 $ 

(b) Front/Back Cover: Printing/imaging in black ink only...............per page 1,267 0.89 $ 1,127.63 0.95 $ 1,203.65 0.60 $ 760.20 0.65 $ 

II. ADDITIONAL OPERATIONS:(a) Kraft paper bands (minimum of 1.25").............................per publication 63,326 0.10 $ 6,332.60 0.07 $ 4,432.82 0.05 $ 3,166.30 0.04 $ 

III. PAPER:

Per 100 leaves

(a) White Offset Book, (50lbs.)........................................................................... 102,868 0.61 $ 62,749.48 0.69 $ 70,978.92 0.65 $ 66,864.20 0.61 $ 

(b) Colored Vellum‐Finish Cover, (50‐lbs.), or at Contractor's

option, Colored Index, (90 lbs.)..................................................................... 1,267 2.46 $ 3,116.82 3.15 $ 3,991.05 0.95 $ 1,203.65 2.25 $ 

IV. PACKING, SEALING AND DISTRIBUTION:

(a) Single or multiple copies in envelopes, cushioned shipping

bags, or wrapped in shipping bundles......per envelope, bag or bundle 775 0.87 $ 674.25 2.00 $ 1,550.00 0.75 $ 581.25 0.86 $ 

(b) Quantities packed in shipping containers

(maximum gross weight 40 lbs.)............................................per container 5,000 0.90 $ 4,500.00 1.50 $ 7,500.00 0.90 $ 4,500.00 0.94 $ 

CONTRACTOR TOTALS $160,794.78 $268,645.89 $169,656.35 $

DISCOUNT 0.00% $0.00 1.00% $2,686.46 0.00% $0.00 2.00% 

DISCOUNTED TOTALS $160,794.78 $265,959.43 $169,656.35 $

Digital Impres

Fredricksb

Alcom Printing

Harleysville, PA

A & W Graphics

Dallas, TX

Data Intergrators

Fredricksburg, VA

Page 1 of 3
Program No 0561‐S Term 03/01/16 To 02/28/17

TITLE: Miscellaneous Training Materials/Publications

Basis of

Item No. Description AwardI. PRINTING/IMAGING & BINDING:

Running per 100 copies

(a) Text: Printing/imaging in black ink only, including drilling......per page 205,735 0.015 $ 3,086.03 0.65 $ 133,727.75 2.50 $ 514,337.50 0.65 $ 

(b) Front/Back Cover: Printing/imaging in black ink only...............per page 1,267 0.02 $ 25.34 1.00 $ 1,267.00 3.00 $ 3,801.00 0.50 $ 

II. ADDITIONAL OPERATIONS:(a) Kraft paper bands (minimum of 1.25").............................per publication 63,326 0.25 $ 15,831.50 0.08 $ 5,066.08 0.50 $ 31,663.00 0.04 $ 

III. PAPER:

Per 100 leaves

(a) White Offset Book, (50lbs.)........................................................................... 102,868 1.00 $ 102,868.00 0.50 $ 51,434.00 1.10 $ 113,154.80 0.65 $ 

(b) Colored Vellum‐Finish Cover, (50‐lbs.), or at Contractor's

option, Colored Index, (90 lbs.)..................................................................... 1,267 1.65 $ 2,090.55 5.00 $ 6,335.00 5.00 $ 6,335.00 2.00 $ 

IV. PACKING, SEALING AND DISTRIBUTION:

(a) Single or multiple copies in envelopes, cushioned shipping

bags, or wrapped in shipping bundles......per envelope, bag or bundle 775 0.45 $ 348.75 0.90 $ 697.50 1.80 $ 1,395.00 1.00 $ 

(b) Quantities packed in shipping containers

(maximum gross weight 40 lbs.)............................................per container 5,000 5.50 $ 27,500.00 1.25 $ 6,250.00 2.50 $ 12,500.00 1.00 $ 

CONTRACTOR TOTALS $151,750.17 $204,777.33 $683,186.30 $

DISCOUNT 2.00% $3,035.00 2.00% $4,095.55 1.00% $6,831.86 2.00% 

DISCOUNTED TOTALS $148,715.17 $200,681.78 $676,354.44 $

Eddyville, KY Capitol Heights, MD Albuquerque, NM San Anton

F & S Service Company, LLC Gray Graphics WBC Inc. d/b/a Lithexcel Lopez Print

Page 2 of 3
Program No 0561‐S Term 03/01/16 To 02/28/17

TITLE: Miscellaneous Training Materials/Publications

Basis of

Item No. Description AwardI. PRINTING/IMAGING & BINDING:

Running per 100 copies

(a) Text: Printing/imaging in black ink only, including drilling......per page 205,735 1.16 $ 238,652.60 0.35 $ 72,007.25

(b) Front/Back Cover: Printing/imaging in black ink only...............per page 1,267 1.25 $ 1,583.75 0.62 $ 785.54

II. ADDITIONAL OPERATIONS:(a) Kraft paper bands (minimum of 1.25").............................per publication 63,326 0.04 $ 2,533.04 0.04 $ 2,533.04

III. PAPER:

Per 100 leaves

(a) White Offset Book, (50lbs.)........................................................................... 102,868 0.62 $ 63,778.16 0.52 $ 53,491.36

(b) Colored Vellum‐Finish Cover, (50‐lbs.), or at Contractor's

option, Colored Index, (90 lbs.)..................................................................... 1,267 2.94 $ 3,724.98 2.25 $ 2,850.75

IV. PACKING, SEALING AND DISTRIBUTION:

(a) Single or multiple copies in envelopes, cushioned shipping

bags, or wrapped in shipping bundles......per envelope, bag or bundle 775 0.75 $ 581.25 0.88 $ 682.00

(b) Quantities packed in shipping containers

(maximum gross weight 40 lbs.)............................................per container 5,000 1.00 $ 5,000.00 0.94 $ 4,700.00CONTRACTOR TOTALS $315,853.78 $137,049.94

DISCOUNT 0.25% $789.63 0.25% $342.62

DISCOUNTED TOTALS $315,064.15 $136,707.32

Current Contractor

NPC, Inc. NPC, Inc.

Claysburg, PA Claysburg, PA

Page 3 of 3
Program 561-S Page 1 of 16 

Specifications by LP 

Reviewed by SSA 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 Washington, DC 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Miscellaneous Training Materials/Publications 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Social Security Administration (SSA) 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning March 1, 2016 and ending February 28, 

2017, plus up to Four optional 12-month extension period that may be added in accordance with the "Option to Extend 

the Term of the Contract" clause in Section 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11 a.m., prevailing Washington, DC time, on February 18, 2016. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation, or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, STOP: PPSGB, 732 N Capitol Street, NW, Washington, D.C. 20401-

0001. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, FAX No. (202) 512-1782. The Program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised June, 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours of 

8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time Monday through Friday. The contractor is to follow the 

instructions in the Bid Submission/opening area. If further instruction or assistance is required, call (202) 512-0526. 

BIDDERS, PLEASE NOTE: Bidders are instructed to adhere to all requirements of the solicitation. These 

specifications have been revised; therefore, all bidders are cautioned to familiarize themselves with all provisions of 

these specifications before bidding. Exhibits A, B, and C have been attached. 

Abstracts of contract prices are available at http://www.gpo.gov/gpo/abstracts/abstract.action?region=Central 

For information of a technical nature call Team 1 (202) 512-0310 and/or Aps-Team1@gpo.gov (No 

collect calls).
Miscellaneous Training Materials/Publications Page 2 of 16 

561-S (02/17) 

 SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 

1987, Rev. 6 - 01) and GPO Contract Terms, Quality Assurance Through Attributes Program (GPO Pub. 310.1, 

effective May 1979, Rev. August 2002). 

GPO Contract Terms (GPO Publication 310.2) http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced 

with the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause 

also cancels and supersedes any other disputes language currently included in existing contractual actions. 

PRINTING/IMAGING: For the purpose of this contract, printing/imaging shall be defined as reproduction by 

means of the conventional lithographic printing process or by a method of imaging that is accomplished directly from 

supplied electronic files to a laser output device. Copies produced from scanned images/pages, or images/pages 

produced from "on glass" reproduction of a master will not be acceptable. Laser imaging of black and white pages 

should be output at a minimum of 600 DPI (physical resolution); interpolated or software enhanced resolution is 

unacceptable. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III. 

(b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

QUALITY CONTROL PROCEDURES: The Contractor shall prior to start-up, put into effect within their own 

organization and maintain throughout the life of this contract, a quality control program that will ensure the 

Government's quality assurance, inspection, and acceptance provisions herein are met. The program must provide for 

periodic sampling during the run and provide for backing up and rerunning in the event of an unsatisfactory quality 

sample 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause 

except, the total duration of this contract may not exceed 62 months as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See also 

"Economic Price Adjustment" for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 
Miscellaneous Training Materials/Publications Page 3 of 16 

561-S (02/17) 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from the beginning of the contract to February 28, 2017 and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer 

Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending 3 months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending November 30, 2015 called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

"Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items" in Producer 

Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913-01 for "Offset & Text" will apply to all paper required under this contract. 

2. The applicable index figures for the month of February 2016 will establish the base index. 

3. There shall be no price adjustment for the first three production months of the contract. 

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the month 

being considered for adjustment. 

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula: 

 X - base index 

 ______________ x 100 = ___ %

 base index 

where X = the index for that month which is two months prior to the month being considered for adjustment. 

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%. 

7. Adjustments under this clause will be applied to the Contractor's bid price(s) for line items III. (a) through (g) 

in the "SCHEDULE OF PRICES" and will be effective on the first day of any month for which prices are to 

be adjusted. 
Miscellaneous Training Materials/Publications Page 4 of 16 

561-S (02/17) 

The Contracting Officer will give written notice to the Contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause. 

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to 

the Contractor, but shall be computed as provided above. 

The Contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause. 

PRE-AWARD SURVEY: In order to determine the responsibility of the prime Contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey of all of the contractor's computer, printing, and 

mailing equipment which will be used on this contract or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract. 

POST-AWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

at the Social Security Administration (SSA), Baltimore, MD, immediately after award. NOTE: Person(s) that the 

contractor deems necessary for the successful implementation of the contract must attend. 

ASSIGNMENT OF JACKETS, PURCHASE, TASK AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual "Task Order" for each job placed with the contractor. A Print Order will be issued 

weekly and will indicate the total number of task orders placed and total number of copies produced that week. The 

print order will also indicate any other information pertinent to the particular task orders. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from March 1, 2016 through February 28, 2017, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be "issued" for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise 

furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "Ordering." The quantities of items specified herein are estimates only, and are not purchased 

hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the items set forth 

herein do not result in orders in the amounts or quantities described as "estimated," it shall not constitute the basis for 

an equitable price adjustment under this contract. 

The estimated quantities specified in the "Determination of Award" are not the total requirements of the Government 

activity but are the estimates of requirements in excess of the quantities that the Government activity may itself furnish 

using its own equipment, facilities, or employees. Except as this contract otherwise provides, the Government shall 

order from the Contractor all of that activities requirements for supplies and services specified in the "Determination 

of Award" that exceed the quantities that the Government activity may decide to furnish. 

The Government shall not be required to purchase from the Contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

Contractor within the time specified in the order, and the rights and obligations of the Contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the Contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 
Miscellaneous Training Materials/Publications Page 5 of 16 

561-S (02/17) 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the Contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 

PAYMENTS: Prior to submitting their billing invoice to GPO for payment, the contractor shall submit an itemized 

statement for billing for all work performed on an order to the ordering agency for examination and certification as to 

the correctness of the billing. Contractor must email their billing invoice and all necessary documentation to the email 

address specified on the print order.

After agency verification, contractor must submit the signed, verified billing invoice to: U.S. Government Publishing 

Office, Comptroller, Stop: FMCE, Financial Management Service, Washington, DC 2040l. 

When processing billing invoices for payment, contractor is to fax the completed invoice to GPO by utilizing the GPO 

barcode coversheet program application. 

The barcode coversheet can be accessed at the following hyperlink below; contractor to follow the instructions as 

indicated: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Facsimile transmission should only be used when no samples are required with the contractor’s invoice, otherwise 

payment will be held up while the invoice is returned to the contractor for the required sample(s). 

ALL invoice packages and envelopes MUST be mailed to: U.S. Government Publishing Office, Comptroller, Stop: 

FMCE, Financial Management Service, Washington, DC 2040l. 

Within seven (7) workdays of completion of a print order/task order, contractor must email a PDF copy of their billing 

invoice to: Matthew.Thomas@ssa.gov

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 
Miscellaneous Training Materials/Publications Page 6 of 16 

561-S (02/17) 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the fast turnaround printing/imaging of 91 self-or-separate cover loose-leaf 

publications covering eight (8) Training Courses (see below) and requiring such operations as printing/imaging in 

black, binding, packing, and distribution. 

 NOTE: The Government may increase the number of publications in a course at any time. 

 SR Course Materials 8 Publications (approximately) 

 Title II Course Materials 9 Publications (approximately) 

 Title XVI Course Materials 13 Publications (approximately) 

 Disability examiner (DE) Materials 11 Publications (approximately) 

 TSR Course Materials 12 Publications (approximately) 

 CA Course Materials 16 Publications (approximately) 

 BA Course Materials 10 Publications (approximately) 

 TST Course Materials 12 Publications (approximately) 

OVERVIEW: Print Orders will be issued by training course. Print Orders for three (3) training courses (SR, 

Title II and Title XVI) will be placed weekly. Print Orders for five (5) training courses (DE, TSR, CA, BA, and 

TST) will be placed twice a month. Note: Placements of Print Orders are approximate. Print Orders will state the 

publication, and the number of copies required (i.e., print order issued for Title XVI Course Materials may require 

printing from 1 to all the publications specified for the course.) Publications when ordered will be referred to by 

SSA Publication Number. 

TITLE: Miscellaneous Training Materials/Publications. 

NUMBER/FREQUENCY OF ORDERS: Approximately 5 to 25 print orders per month. Print Orders for each 

course will be placed individually. Up to five print orders will be placed on the same day. 

QUANTITY: 1 to 300 copies of each publication. 

NOTE: The Government has the option to adjust the number of publications so that the balance of the maximum 

quantity for any publication ordered for less than 300 copies may be applied to another publication within the same 

print order. Therefore, the maximum quantity for each course is as follows: 

 SR Court Materials (8 publications X’s 300 copies) is 2,400 total publications. 

 Title II Course Material (9 publications X’s 300 copies) is 2,700 total publications. 

 Title XVI Course Materials (13 publications X’s 300 copies) is 3,900 total publications. 

 DE Course Materials (11 publications X’s 300 copies) is 3,300 total publications. 

 TSR Course Materials (12 publications X’s 300 copies) is 3,600 total publications. 

 CA Course Materials (16 publications X’s 300 copies) is 4,800 total publications. 

 BA Course Materials (10 publications X’s 300 copies) is 3,000 total publications. 

 TST Course Materials (12 publications X’s 300 copies) is 3,600 total publications. 

NUMBER OF PAGES: Approximately 10 to 1,300 pages per publication. 

TRIM SIZES: 8-1⁄2 x 11". 

GOVERNMENT TO FURNISH: Electronic Media will be furnished as follows: 

 Platform: Macintosh or Windows XP operating system. 

Storage Media: Files furnished via SFTP. On occasion: CD-R/RW; DVD-R/RW; E-mail. 

 Software: Adobe Acrobat Professional (PDF), Microsoft Office 2010. 
Miscellaneous Training Materials/Publications Page 7 of 16 

561-S (02/17) 

NOTE: All files will be created in the current versions or near current version of the aforementioned programs. All 

platform system and software upgrades (for specified applications) which may occur during the term of the contract 

must be supported by the contractor. NOTE: The contractor must provide the upgrades within (1) month of 

notification by the government.. 

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All furnished 

fonts are to be eliminated from the contractor’s archive immediately after completion of the contract. 

Contractor will be required to print from electronic files that are to be maintained until a revision is issued. When a 

revision occurs the electronic file is to be updated to reflect the changes. 

Social Security Administration (SSA) will transmit all distribution data electronically. 

 

*NOTE: It is the contractor’s responsibility to develop a program to produce mailing labels. 

The Government will require samples of distribution mailing labels before the release of first print order for mailing. 

Details will be provided at post-award meeting. 

Distribution data will be emailed to contractor. Distribution files consist of address data (.txt file) and quantity 

requirements (.rtf file) for each address (See Exhibits A and B). 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted SFTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The SFTP site must have incoming and outgoing folders 

for transmission data and a PDF folder for the publications and forms PDFs. The incoming data files will be in Excel 

format and must be removed immediately upon receipt. Contractor’s SFTP site must be available 24 hours a day, 

seven (7) days a week. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to Matthew 

Thomas, SSA, 410, 965-9620. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

DIGITAL DELIVERABLES: Upon completion of each order, the contractor must furnish final production native 

application files (digital deliverables) with the furnished material. The digital deliverables must be an exact 

representation of the final printed product and shall be returned on the same type of storage media as was originally 

furnished, unless otherwise specified. The Government will not accept, as digital deliverables, PostScript files, Adobe 

Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless 

specified by the Government. 

NOTE: The Government will accept PDF files as digital deliverables when furnished by the Government. 
Miscellaneous Training Materials/Publications Page 8 of 16 

561-S (02/17) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12 dated March 

2011.” 

Government Paper Specification Standards No. 12 http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdfColor of cover paper stock shall be of a uniform shade and a close match by visual inspection of the JCP and/or color 

sample(s) provided. The Contracting Officer reserves the right to reject shipments of any order printed on paper the 

color of which, in his/her opinion, materially differs from that of the color sample(s). Contractor will be required to 

submit paper samples of each color for approval prior to contract start-up or at any time the contractor changes its 

paper supplier. 

All text paper used in each copy must be of a uniform shade. 

The paper (both text and cover) to be used will be indicated on each print order. Cover colors are subject to 

change. 

Text: White Offset Book, basis weight 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60. 

Cover: White, Dutch Blue, Venice Blue, Peach Tan, Victoria Green, Canary Yellow, Sun Orange, Kilarney Green, 

Vermillion Red, and Brown Vellum-Finish Cover, basis weight: 50 lbs., per 500 sheets, 20 x 26", equal to JCP Code 

L20. 

Buff, Pink Salmon Index, basis weight: 90 lbs. per 500 sheets, 25 1⁄2 x 50 1⁄2”, equal to JCP Code K10. 

PRINTING/IMAGING: 

Text: Print/image head to head or one side only in black ink. 

Covers: Print/image head to head or one side only in black ink. Approximately 95% of the covers will print on cover 

1 only. An occasional order may require printing on covers 2, 3, and 4. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried on the electronic files, must not print/image on finished product. 

MARGINS: Margins will be as indicated on the print/task order or electronic copy. 

BINDING: Loose-leaf products gather in sequence indicated without stitches or side-stitch with one or two wire 

stitches (as ordered), and trim four sides. 

One- or two-piece separate paper covers will be required. Separate covers when ordered trim flush. 

Drilling: Drill all copies (text and cover) with three 9/32” diameter holes centered on the left side, or 4-1⁄4” center to 

center. Center of holes to be 3/8” from left edge of product. 

PACKING: It is the contractor’s responsibility to assure that the correct package material is inserted into 

each kraft envelope/shipping bag/shipping bundle/shipping container. 

When indicated on the Print Order, use Kraft paper bands (minimum width of 1.25”). The majority of orders will 

use kraft bands for each book. 

Pack in envelopes, cushioned shipping bags, shipping bundles or shipping containers not to exceed 40 lbs. when fully 

packed NOTE: A fiber-filled padded bag or any bag that will produce a powdery substance when torn during 

shipment or opening must not be used. 
Miscellaneous Training Materials/Publications Page 9 of 16 

561-S (02/17) 

NOTE: Course materials should be packed as sets (one copy of each requested publication) per carton per 

shipment, unless orders are small enough to have multiple sets per carton. However, contractor must not exceed 

weight requirements. 

Chipboard or equal must be placed top and bottom of shipping container. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during shipping. 

LABELING AND MARKING: Using furnished distribution files, contractor must create and affix a label to each 

shipment packaged in kraft envelopes, cushioned shipping bag, shipping bundle, and shipping containers. At 

contractor’s option, the address may be imaged directly onto shipment packages. 

It is the contractor’s responsibility to assure the correct label is affixed to each package and is responsible for 

duplicating labels for each destination as needed. 

NOTE: Contractor must indicate the quantity contained in each container on each label required for that particular 

destination. Labels must be completely covered with transparent tape. 

Reproduce shipping container label from furnished repro (Exhibit C), fill in appropriate blanks and attach to shipping 

containers. 

Containers and packages must be marked to indicate number of containers/packages to a destination when more 

than one container/package is necessary for a single destination, i.e., 1 of 3, 2 of 3. Etc. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered, 

and no additional charge will be allowed. 

 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished BLUE 

LABEL, affixed to each affected container. 

NOTE: The contractor shall store the containers as part of their inventory. The contractor will provide these blue 

label samples to the Government upon request. If the Government has not requested the blue labels before the run to 

which they were pulled from is exhausted, they may be used as part of the inventory at that time. The contractor is to 

produce these blue labels every time they print stock for their inventory. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to the U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice. 

CUSTOMER RANDOM COPIES (YELLOW LABEL): All orders must be divided into equal sublots in 
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561-S (02/17) 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to execute a statement furnished by SSA 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered, 

and no additional charge will be allowed. 

 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 5 

 3,201 - 10,000 10 

 10,001 - 35,000 15 

 35,001 and over 20 

These randomly selected copies must be packed separately and identified by a special Government-furnished 

YELLOW LABELl, affixed to each affected container. The container and its contents shall be recorded separately on 

all shipping documents and sent in accordance with the DISTRIBUTION list to the address indicated. 

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of selection, must be 

included. 

DISTRIBUTION: The contractor may be required to package and label shipments to approximately 500 destinations 

nationwide. 

Complete delivery addresses and quantities will be furnished with the print order. 

Deliver f.o.b. Destination: -With the first print order and/or after a software upgrade, one (1) copy of this order and 

all Government furnished material will be sent at contractor’s expense by next day delivery to: Social Security 

Administration, Office of Learning, Suite 100, East High Rise, Attn: Edmondson/Garza/Edmond P., 6401 Security 

Boulevard, Baltimore, MD 21235-6401. 

The package or envelope containing the samples shall be identified by the GPO jacket number, program, number, print 

order number, title, and include a facsimile of the print order on which they were ordered. The contractor will comply 

with the shipping schedule regardless of this requirement and will be notified only if there are deficiencies. 

These copies shall be considered as “sample copies” and cannot be deducted from the total quantity ordered. 

Deliver f.o.b. Contractor’s City: 

SMALL PACKAGE COMMON CARRIER: - The Social Security Administration will provide the Small Package 

Common Carrier (SPCC) at the post award meeting. All shipments (including those under 13 oz) to destinations to all

50 states as well as Puerto Rico shall be made via the SPCC (UPS Ground). 

Contractor is responsible for providing the carrier the following: 

1. All packages addressed and sorted to meet the requirements of the SPCC. 

2. Separate common carrier pickup record(s) for each print order. The contractor must annotate the pick up 

record(s) with the requisition number and print order number. The pick-up number should correspond to the 

number on the form(s) the contractor is required to obtain from the carrier for compliance purposes. 

3. A shipping manifest which includes: 

(a) Name of contractor, the requisition number, the print order number, the common carrier 

account/shipper number 

(b) A listing which includes each addressee’s region, office code, address city, state zip code, common carrier 

delivery zone, and weight of each package shipped to each addressee. 

 Contractor will identify/group each listing by pick-up record number. 
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561-S (02/17) 

 Within each group, the listing should be in either office code or zip code order. 

 Summary information for each group should include total number of packages, total weight, and total 

shipping costs. 

 (c) Contractor’s shall ship via Ground Services only for all shipments within the 48 contiguous states. 

Contractor will assume all charges made should they inadvertently use any other service other than 

ground. 

NOTE: The contractor will be required to provide tracking number(s) for each address, when requested. The 

email address to which the tracking data goes will be specified at the time of the request 

All shipments outside the contiguous U.S.: 

Contractor will be required to ship distribution “outside” of the Contiguous U.S .first before all other shipments and 

select a three (3) day delivery carrier whose shipping charges are the most economical, but also provide a package 

tracking ability. Contractor will be responsible for immediate payment of shipping costs and will be reimbursed by 

submitting completed shipping documentation with the billing voucher. Copies of all required documents must be sent 

to both SSA and GPO. 

The contractor will be reimbursed for shipping to locations outside the U.S. and Puerto Rico by submitting his receipts 

with billing invoice for payment. 

SSA estimates between 40 and 200 manuals will be shipped to non-contiguous locations per year. 

NOTE: The contractor will be required to provide tracking number(s) for each address, when requested. The 

email address to which the tracking data goes will be specified at the time of the request 

MAILING/SHIPPING DOCUMENTATION REPORTS: Within 72 hours of completion of each print order, the 

contractor shall provide all supporting distribution documentation to be e-mailed as a PDF to: 

Matthew.Thomas@ssa.gov summarizing each print order printed and shipped. The report will also require the 

contractor to provide the shipping method, tracking number and shipping cost. The contractor must identify the 

program and print order number in the subject line of all e-mails.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print orders/task orders will be furnished to contractor via SFTP site or email. 

No definite schedule for the pickup (when applicable) of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material including electronic distribution; the workday after notification will be the first workday of the 

schedule.. 

Four (4) workdays will be allowed on each individual print order for up to 600,000 impressions*. One (1) additional 

workday will be allowed for each additional 200,000 impressions or portion thereof 

*Impressions will be figured by multiplying the number of pages in a publication by the number of copies required. 

 This will be done for each publication ordered on the print order and then the totals for each publication will be 

added together to get the total number of impressions required for the print order. 
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561-S (02/17) 

The ship/deliver date indicated on the print order is the date products ordered for mailing/shipping f.o.b. contractor’s 

city must be delivered to the USPS or picked up by the small package common carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment or 

delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov, via telephone at (202) 512-0520, or via facsimile at (202) 512-

1364. Personnel receiving the email, call, or facsimile will be unable to respond to questions of a technical nature or 

to transfer any inquiries. 
Miscellaneous Training Materials/Publications Page 13 of 16 

561-S (02/17) 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

I. (a) 205,735 

 (b) 1,267 

II. (a) 63,326 

III. (a) 102,868 

(b) 1,267 

IV. (a) 775 

(b) 5,000 
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THIS PAGE IS INTENTIONALLY BLANK 
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561-S (02/17) 

SECTION 4.- SCHEDULE OF PRICES 

Bids offered are F.O.B. Destination in the Baltimore/Washington, DC area and F.O.B. Contractor’s City for all other 

destinations. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications 

Bidder must make an entry in each of the spaces provided. Bids submitted with blank spaces, or with any obliteration, 

revision, or alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per - 100 rate. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “Schedule of Prices”. 

I. PRINTING/IMAGING & BINDING: Prices offered shall include the cost of all required materials and 

operations (except paper must be charged under item III. PAPER), including the printing/imaging, gathering 

in sequence, trimming, drilling, and binding, necessary for the complete production of the product listed in 

accordance with these specifications. A charge will be allowed for each page whether printed or blank. 

*Front or Back Cover will equal 2 Cover pages.

 Running per 

 100 Copies 

(a) Text: Printing/imaging in black ink only, including drilling..........per page ........................ $_________ 

(b) Front/Back Cover: Printing/imaging in black ink only..............per page ..................... $_________ 

II. ADDITIONAL OPERATIONS: 

(a) Kraft paper bands (minimum of 1.25”).................................per publication................. $_________ 

 _________________ 

 (Initials) 
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561-S (02/17) 

III. PAPER: Payment for all paper supplied under the terms of these specifications, as ordered on the individual print 

orders, will be based on the net number of leaves furnished for the product(s) ordered. The cost of any paper 

required for makeready or running spoilage must be included in the prices offered. 

Computation of the net number will be based on the following: 

Cover and Text pages (printed or blank) – 2 pages equals one leaf. 

Per 

 100 Leaves 

 (a) White Offset Book, (50 lbs.) .................................................................................................... $________ 

(b) Colored Vellum-Finish Cover, (50-lbs.), or at 

Contractor’s option, Colored Index, (90 lbs.) ................................................................................. $________ 

IV. PACKING, SEALING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the 

cost of generating and/or affixing labels, all necessary wrapping and packing materials, and labeling or marking, 

in accordance with these specifications. 

 (a) Single or multiple copies in envelopes, cushioned 

 shipping bags, or wrapped in shipping bundles.................per envelope, bag or bundle .. $_________ 

 (b) Quantities packed in shipping containers 

 (maximum gross weight 40 lbs.). 

 ................................................................................................................... per container ...... $_________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out "Section 4.- Schedule of Prices," initialing or signing each page 

in the space(s) provided. Submit two copies (original and one exact duplicate) of the "Schedule of Prices" with two 

copies of the GPO Form 910, "BID" form. Do not enter bid prices on GPO Form 910; prices entered in the "Schedule 

of Prices" will prevail. 

Bidder_____________________________________________________________________________________ 

__________________________________________________________________________________________ 

 (City - State) 

By________________________________________________________________________________________ 

 (Signature and title of person authorized to sign this bid) 

__________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)