Jacket: 504-787

Title: DANGER DO NOT OPERATE TAG 

Agency: DLA

Bid Opening: May 24, 2021 at 2 PM

Contractor Name Bid Terms Discounted Total

*Ascot Tag & Label $127,470.00 1% 20 days $126,195.30

*= Awarded
JKT: 504-787 Page 1 of 6

Specifications by: MR Dept: DLA Strategic Data Services

Reviewed by: MW Reqn: 1-771251M

SPECIFICATIONS

U.S. Government Publishing Office (GPO) - Philadelphia 

Southampton, Pennsylvania 18966-3820

BID OPENING: Bidsshall be opened at 2:00 PM, prevailingPhiladelphia,PA time,on Monday May 24, 2021

at the U.S. Government Publishing Office, PhiladelphiaRegional Office. Due to the COVID-19 pandemic, this 

will NOT be a public bid opening.

Any questionsbefore or after award concerning these specifications, email Michael Rosen at

mrosen@gpo.gov or call (215) 364-6465, Ext. 6.

BIDDERS, PLEASE NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based 

on this, bidders MUST submit emails bids to bidsphiladelphia@gpo.gov for this solicitation. No other method of 

bid submission will be accepted at this time.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following

• Illegibility ofbid.

• Emails over 75 MB may not be received by GPO due to size limitationsfor receiving emails.

• The bidder’s email provider may have different size limitations for sending email; however, bidders 

are advised not to exceed GPO’sstated limit.

• When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use 

the prevailing time (specified as the local time zone) and the exact time that the email is received by 

GPO’s email server asthe official time stamp for bid receipt at the specified location.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in 

accordancewith these specifications. The price for additional quantities must be based on a continuing run, 

exclusive of all basic or preliminary charges and will not be a factor for determination of award. 

Note: The GPO 910 “BID” Formis no longerrequired; bidders are to fill out, sign/initial, as applicable, and

return page 6.

GPO CONTRACT TERMS: Any contractwhich resultsfromthisInvitationfor Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective 12/1/87, Rev. 01-18) and GPO Contract Terms, Quality Assurance Through Attributes Program 

(GPO Pub. 310.1, effective May 1979, (Rev. 09/19).

• GPO Contract Terms (GPO Publication310.2) – https://www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/contractterms2018.pdf

• GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf.

WARRANTY: Contract Clause 15, “Warranty”, of GPO Contract Terms (Publications 310.2, effective 

December 1, 1987 (Rev. 01-18) is amended for the solicitation to the effect that the warranty period is 

EXTENDED from 120 days to one calendar year from the date the check is tendered as final payment.
 504-787 Page 2 of 6

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the 

contractor’s/subcontractor’s facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractorin line for award may be required to provide one or more of the following 

financialdocuments.

1. Most recent profit and loss statement

2. Most recent balance sheet

3. Statement of cashflows

4. Current official bank statement

5. Current lines of credit(with amounts available)

6. Letter of commitmentfrom paper supplier(s)

7. Letter of commitment fromand subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

PAYMENT: Submitting invoicesfor payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the followingweb address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government PublishingOffice, Office of FinancialManagement, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing processrefer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Vendors are expected to submit invoices within 15 days of job shipping/delivery.

GOVERNMENT TO FURNISH: CD, Sample tag as visual reference only (not to be used for 

product materials/twine/etc.), Delivery Instructions Sheet Navy Forms Material, GPO 905 Sheet for 

Carton Labeling, Warehouse Unit-of-Issue Label and GPO Delivery Confirmation Fax Sheet 

All expense incidental to picking up and returning materials and furnishing samples must be borne 

by the contractor. See GPO Contract Terms.

PREFLIGHT: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be 

reported to mrosen@gpo.gov.

Any discrepancies of the Government Furnished Materials (GFM) and these specifications, or instances of 

missing files, fonts, instructions, etc. are to immediately be brought to the attention of the GPO Philadelphia 

regionaloffice.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

“Government to Furnish’, necessary to produce the product(s) in accordance with these specifications.
 504-787 Page 3 of 6

PRODUCT: A tag with die cut corners and twine attached printing in black ink on red tag stock.

QUANTITY: 3,000,000

 TITLE: DANGER DO NOT OPERATE TAG

FORM NUMBER: NAVSEA 9890/8 (06-01)

PROOFS:

Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text 

flow, image position, and color breaks. Proof will not be used for color match. Contractor must email 

Lashineda.alsevido@dla.mil, Thomas.hayward@dla.mil and copy mrosen@gpo.gov Proofs will be held not 

more than 2 days. The contractor must not print prior to receipt of OK to print

DESCRIPTION:

Product: Tag Prints head to foot, black ink (water proof) type and rule matter

Stock: Red, Type B, 15 CSU Tag Board .015” thickness. Must conform to last updated version of Fed Specs 

UU-T-81 in all respects except for "5 Preparation for Delivery". 

Ink: Black Water Proof Ink

Trim to: 3.125” x 6.25”

Drill: (1) hole 1/4" in diameter, centered 3/16" from top dimension and reinforce the hole on both sides with a 

hard fiber patch. Corner Cut: Corner cut 1/4" on top (front) left and right corners. 

Twine: Tags must have 16" Twine inserted and looped thru hole, with a minimum breaking strength of 20 lb. 

test. At contractor's option, twine to be a fibrous linen, 12-ply waxed (in conformance to commercial item 

description A-A-52056, dated April 9, 1990), or minimum 3-ply synthetic fiber, natural color (in conformance 

to the last updated Federal Specification UU-T-81). Failure on the part of the contractor to provide twine that 

meets this specification will result in rejection of the job at the contractor's expense. The contractor shall 

certify, and maintain substantiating evidence, that the product offered meets the salient characteristics and 

requirements of the referenced Commercial Item Description and/or the referenced Federal Specifications. The 

Government reserves the right to require proof of such conformance prior to first delivery and thereafter as 

provided for under GPO Contract Terms (310.2), Contract Clauses, 14. Inspection and Tests.

Contractor must typeset the NEW GPO imprint located at bottom right back in 6 point sans serif type, 

consisting of the GPO logo and imprint line followed by the current calendar year, and dash and the jacket 

number. There shall be no additional charge to the Government to fulfill this requirement. The NEW GPO 

imprint line (with U.S. Government Publishing Office) has been updated with the new GPO logo and agency 

name. The GPO logo for the new imprint line is available in four downloadable versions (EPS, JPEG, PDF and 

PNG) and are available at https://www.gpo.gov/vendors/updates.htm. Failure to include the imprint line may

be cause for a discount.

PACKING: 

Box in units of 100 tags per box. Warehouse Unit of Issue label must be affixed to the outside of package. It 

may be placed on the ends of the packages, if possible, or on the face of each package, centered. Reproduce

Unit of Issue labels for each package. Camera-ready label art is provided to produce this label. Reproduce at 

approximately 3-1/4 X 5-1/2 inches, if possible. For smaller packages - this label art may be reduced in size to 

fit the package, as long as the type remains legible. Print on 50 Lb. White Offset Book or better or 110 Lb. 

White Index. Warehouse Unit of Issue labels must include Title, Stock Number, Form Number, Control 

Number, and Quantity. Labeling and Marking Specifications must be followed.

Pack in shipping containers. Each shipping container must not exceed 40 lbs. when fully packed. GPO form 

905 (L&M Specs.) are required on each carton and must be reproduced on YELLOW stock (20 # writing or 
 504-787 Page 4 of 6

equal). Carton dimensions (do not exceed): Height: 11 to 12-1/2 inches; Length: 11 to 11-1/2 inches; Width: 

17-1/2 to 18 inches. Use only new corrugated solid fiberboard containers with minimum bursting strength of 

275 p.s.i. Single or double-wall containers are authorized for use. Triple-walled shipping containers are NOT 

authorized and must not be used. NOTE: Uniform cartonization is required. Cartons are to contain equal 

amounts of Units of Issue in each shipping carton. There may be 1 carton with an odd amount, which will be 

placed on top of the first skid with its lesser quantity clearly marked. Failure to properly cartonize unit of issue 

boxes and shipping cartons will result in refusal at the warehouse, and return to the Contractor for proper 

packing and reshipment at the Contractor expense.

PALLETS: Pallets are required for all destinations receiving 10 or more shipping containers. NOTE: Failure to 

properly palletize may be cause for either repalletizing or refusal to accept, requiring the contractor to pick up, 

repalletize and re-deliver the job at their expense. Pallets must meet the following requirements to be used with 

the Standard Warehouse Operating System in the Army distribution warehouse.

Packages shall be clearly marked with specific contents and quantities and shall weigh no more than 50 lbs. 

individually. Blue Label boxes (if any), should be clearly marked and placed near the top of the pallet. Boxes 

should be of sufficient strength to support stacking on a pallet. Palletized shipments shall be shrink wrapped 

and secure not to exceed 56” in height with pallets suitable for movement with material handling equipment. 

JFOL requires advance notification of pending shipments once scheduled with carrier for delivery to include 

tracking or PRO #’s forwarded to the following individuals:

Shaun Sullivan – shaun.sullivan@dla.mil – (405) 226-3068

Lindsay Brock – lindsay.brock@dla.mil – (405) 203-8806

SCHEDULE: 

Adherence to this schedule must be maintained. See “Notice of Compliance with Schedules”, in GPO Pub. 

310.2 Rev. 1-18. Purchase Order and furnished material will be electronically available to provide to the 

contractor by May 26, 2021.

Unscheduled material such as shipping documents, receipts or instructions, delivery list, labels, etc., will be 

furnished with the order shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information.

RECEIPT FOR DELIVERY: As applicable, the contractor must furnish their own receipts for deliveries. 

These receipts must include the GPO jacket number; total quantity delivered number of cartons, and quantity 

per carton; date delivery made; and signature of the Government agent accepting delivery. The original copies 

of these receipts must accompany the contractor’s invoice for payment.

Any Order Delivery/Tracking Report is required for all deliveries. Contractor to update report with each 

shipment and each confirmed delivery and email to: Lashineda.alsevido@dla.mil Thomas.hayward@dla.mil

and mrosen@gpo.gov.

DISTRIBUTION: 

Deliver F.O.B. destination. Ship all destinations by traceable means. All expenses incidental to picking up and 

returning materials and samples must be borne by the contractor.

Deliver Partial of 1,500,000 on/or before June 30, 2021:

Deliver Balance of 1,500,000 on/or before July 30, 2021:

Deliveries shall be made to the following address during the day and times listed below:

3420 D. Avenue, Building 1, Door 5

Tinker AFB, OK 73145

(405) 855-3039

Monday – Friday – 7:00 AM – 3:00 PM
 504-787 Page 5 of 6

Instructions are subject to change prior to each contract award and if changes occur JFOL will contact 

appropriate personnel once specified.

Return GFM, CD & 2 Samples to: 

DLA Strategic Data Operations

Attn: Lashineda Alsevido / 1-771251M/504-787

700 Robbins Avenue, Bldg. 4-D

Philadelphia, PA 19111 

Send 2 Samples to: 

Michael Rosen - Jacket 504-787

2013 Waterfall Circle

Collegeville, PA 19426

QUALITY ASSURANCE LEVELS AND STANDARDS:

The following levels and standards shall apply to these specifications:

Product Quality Levels:

Printing Attributes – Level 4

Finishing Attributes – Level 4

Exceptions: None

Inspection Levels (from ANSI/ASQC Z1.4):

Non-destructive Tests - General Inspection Level 1

Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard

P-7. Type Quality and Uniformity Prior Printed Sample/Approved Proof

QUALITY ASSURANCE RANDOM COPIES:

50 package/sets. The contractor is required to submit quality assurance random copies to test for compliance 

against specifications. The contractor must divide the entire order into 50 equal sublots for each Item and select 

a copy from a different general area of each sublot. The contractor will be required to execute a statement 

furnished by GPO certifying that copies were selected as directed. A copy of the purchase order/specifications 

must be included.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies (***NOTE: to 

be mailed to WASHINGTON, DC). The copies are to be mailed at the same time as the first scheduled 

shipment. A U.S. Postal Service approved Certificate of Mailing, identified by Jacket and Purchase Order 

number must be furnished with billing.

 
 504-787 Page 6 of 6

BID OFFER

SHIPMENT(S): Shipments will be made from: City _, State

JACKET NO:504-787

Bid Price $ Additional Rate

DISCOUNTS: Discount is offered for paymentas follows: Percent, calendar 

days. See Article 12 “Discounts” of SolicitationProvisionsin GPO ContractTerms (Publication 310.2).

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted 

within calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designatedpoints(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s)number(ed)

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as 

required by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill 

out and return one completed copy of all applicable pages that include the Jacket Number, Bid Price, 

Additional Rate, Discounts, Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, 

including signing where indicated. Valid electronic signatures will be accepted in accordance with the 

Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable of the person authorized 

by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

(CompanyName) (GPO Contractor’sCode)

(Street Address, City, State and Zip Code)

(Printed Nameand Title) (Telephonenumber)

(Signature) (Date)

(E-Mail) (FacsimileNumber)

**************************************************************************************** 

THIS SECTION FOR GPO USE ONLY

Certified by: Date: ContractingOfficer: Date:

(Initials) (Initials)