PROGRAM: 821-S

TITLE: Joint Force QuarterlyAGENCY: National Defense UniversityTERM: September 1, 2017 thru August 31, 2018

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RAT

I. PRINTING AND BINDING:

(a) Text - 

Printing text pages in four-color process,

including binding . . . per page

(1) Makeready and/or Setup------------------------------------------- 488 58.00 28,304.00 56.81 27,723.28 50.00 24,400.00 55.07 26,874.16 30(2) Running Per 1,000 Copies---------------------------------------- 5,856 12.00 70,272.00 10.33 60,492.48 10.00 58,560.00 5.64 33,027.84 9

(b) Cover - 

Printing Covers 1 through 4 

in four-color process plus one Pantone ink color,including binding, scoring, and aqueous coating . . .

per complete cover

(1) Makeready and/or Setup------------------------------------------- 4 645.00 2,580.00 1,576.00 6,304.00 900.00 3,600.00 4,754.55 19,018.20 550(2) Running Per 1,000 Copies---------------------------------------- 48 65.00 3,120.00 163.87 7,865.76 100.00 4,800.00 169.72 8,146.56 255

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

(a) Packing and sealing shipping containers . . . 

per container---------------------------------------------------------- 200 2.00 400.00 1.50 300.00 2.00 400.00 13.54 2,708.00 2

2. Mailed Shipments -

(a) Single or multiple copies

in Tyvek (or equivalent) envelopes(up to 200 leaves) . . . per envelope---------------------------- 7,800 0.65 5,070.00 0.50 3,900.00 0.65 5,070.00 0.74 5,772.00 0

(b) Quantities over 200 leaves, up to 12 pounds,

inserted into cushioned shipping bags or 

wrapped in shipping bundles 

(maximum 14 pounds) . . . per bag or bundle---------------- 1,560 2.00 3,120.00 2.50 3,900.00 2.00 3,120.00 1.36 2,121.60 0

(c) Quantities over 12 pounds, up to 36 pounds,

wrapping in shipping bundles or 

packed in shipping containers

(maximum 40 pounds) . . . per bundle or container--------- 10 2.25 22.50 3.00 30.00 3.00 30.00 1.36 13.60 5

CONTRACTOR TOTALS $112,888.50 $110,515.52 $99,980.00 $97,681.96 

DISCOUNT 1.25% $1,411.11 3.00% $3,315.47 2.00% $1,999.60 1.00% $976.82 1.0

DISCOUNTED TOTALS $111,477.39 $107,200.05 $97,980.40 $96,705.14 

( A 

GRAY GRAPHICS 

Capitol Heights, MD

MCDONAL

Te

HENRY WURST

Miami, FL Louisville, KY North Kansas City, MO

COLONIAL PRESS INTL. GATEWAY PRESS, INC.

Page 1 of 1
Program 821-S Page 1 of 16 

Specifications by LDG 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 Washington, DC 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Joint Force Quarterly 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 

 National Defense University 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning September 1, 2017 and ending 

August 31, 2018, plus up to four (4) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on August 25, 

2017. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: PPSGB, 732 North Capitol Street, NW, 

Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date 

must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO 

Publication 310.2, as revised June 2001. Hand delivered bids are to be taken to: GPO Bookstore, 710 North 

Capitol Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC 

time, Monday through Friday. Contractor is to follow the instructions in the bid submission/opening area. If 

further instruction or assistance is required, call (202) 512-0526. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=DC. 

For information of a technical nature, contact Linda Giacomo at lgiacomo@gpo.gov or (202) 512-0307. 
Joint Force Quarterly Page 2 of 16 

821-S (8/18) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications – 

Product Quality Levels: 

 (a) Printing Attributes (page related) – Level II. 

 (b) Finishing Attributes (item related) – Level II. 

Inspection Levels (from ANSI/ASQC ZI.4): 

 (a) Non-destructive Tests – General Inspection Level I. 

 (b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheets 

P-8. Halftone Match (Single and Double Impression) O.K. Press Sheets 

P-9. Solid and Screen Tint Color Match O.K. Press Sheets 

P-10. Process Color Match O.K. Press Sheets 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following 

listed alternate standards (in order of precedence) shall become the Specified Standards – 

P-7. O.K. Proofs; Average Type Dimension in Publication; Electronic Media. 

P-8. O.K. Proofs; Electronic Media. 

P-9. Pantone Matching System. 

P-10. O.K. Proofs; Electronic Media. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF THE 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
Joint Force Quarterly Page 3 of 16 

821-S (8/18) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from September 1, 2017 to August 31, 2018, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2017, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. (At the 

option of the Government, the postaward conference may be held via teleconference.) 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from September 1, 2017 through August 31, 2018, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 
Joint Force Quarterly Page 4 of 16 

821-S (8/18) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the fastest method of receiving payment. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: http://www.gpo.gov/finance/index.htm. 
Joint Force Quarterly Page 5 of 16 

821-S (8/18) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of perfect-bound books requiring such operations as 

electronic prepress, printing, binding, packing, mailing, and distribution. 

TITLE: Joint Force Quarterly. 

FREQUENCY OF ORDERS: Quarterly. 

QUANTITY: Approximately 10,000 to 20,000 copies per order. 

NUMBER OF PAGES: Approximately 96 to 160 pages (plus cover) per order. 

TRIM SIZE: 8-3/8 x 10-7/8”. 

 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: Macintosh Pro 

 Storage Media: DVD; Email 

 Software: Adobe InDesign CC; Adobe Illustrator CC; Adobe Photoshop CC 

All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished. 

 Contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract. 

 Additional 

 Information: Files will be furnished in native application format. 

 Laser visual of the furnished files will be provided. 

 Image format for illustrations will be .TIF and .JPEG. 

 Format for maps, charts, and graphics will be .EPS and .AI. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

Addresses for distribution of mailed shipments will be furnished electronically, via email, in a Microsoft Excel 

file format. When directed by the Government, contractor may be required to make minor corrections to the label 

format. (Distribution files will be furnished with the return of proofs. These files may be superseded prior to the 

end of the press run, as required by the Government.) 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications. 
Joint Force Quarterly Page 6 of 16 

821-S (8/18) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required production image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to: 

Executive Editor – JFQ at (202) 685-4377. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

All halftones are to be 175-line screen or finer. 

Contractor will be required to create all bleeds, as required. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished, unless 

otherwise specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified 

by the Government. (The Government will accept PDF files as digital deliverables when furnished by the 

Government.) 

PROOFS: Two (2) sets of digital color content proofs in book form. Direct to plate must be used to produce the 

final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor 

(RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position (not 

pasted up), imaged face and back, trimmed and folded to the finished size of the product. 

One (1) set of digital one-piece composite laminated halftone proofs of entire publication on the actual production 

stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 

2400 x 2400. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color 

of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting 

of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs must 

show dot structure. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

Pantone ink color may be substituted with a similar color (with the exception of process yellow) but may not be 

built out of the four process colors. When required, contractor must submit ink draw downs on actual production 

stock of Pantone color used in job. 

Viewing Light: Proofs will be compared under controlled conditions using overhead luminaries with 5000 Kelvin. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

Contractor must not print prior to receipt of an “O.K. to Print.” 
Joint Force Quarterly Page 7 of 16 

821-S (8/18) 

NOTE: Author’s Alterations (AAs) may occur upon review of initial proofs, including type changes/corrections 

and/or layout and design changes. Depending on the severity of type, color, or layout and design changes, revised 

color proofs may be required when noted on affected pages. In addition, a revised set of digital color content 

proofs must be provided prior to the beginning of the press sheet inspection to ensure all type changes/corrections 

have been input prior to going to production. Author’s Alterations of a minor nature are anticipated and must be 

completed within the contract schedule. All text and/or layout author’s alterations will be made from the 

furnished revised electronic media. The contractor is to generate new electronic files from the revised electronic 

media. This is to ensure correct type flow due to unusual type tracking and kerning tables. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All text paper used in each copy must be of a uniform shade. 

All cover paper must have the grain parallel to the spine. 

Text – White No. 2 Coated Text, Gloss-Finish, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code 

A182. (NOTE: Exception to “Government Paper Specifications Standards No. 12” (dated March 2011), under 

“Testing”: The acceptance criteria in Part 4 shall apply for opacity only.) 

Cover – White No. 2 Coated Cover, Gloss-Finish, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L12. 

PRINTING: 

Text – 

Print text pages head-to-head in four-color process. 

Facing pages print to and must align across the bind. 

Text type is black, unless otherwise indicated on the layout as a screen build or knockout. Occasional four-color 

process illustrations will be printed to appear as black-and-white illustrations. 

Cover – 

 

Print Covers 1 through 4 in four-color process plus one Pantone ink color – Pantone 260. 

Anticipate heavy ink coverage on all cover pages. 

Pantone ink color must be printed as a separate color. Process color builds will not be accepted. No other color 

system may be substituted for the Pantone Matching System, unless authorized by the Government. 

NOTE: All covers must be printed on a press capable of printing five (5) colors in a single pass through the press 

(minimum five printing units). 

COATING: Flood coat the entire surface of Covers 1, 4, and spine with a clear gloss aqueous liquid protective 

coating after printing – on or off line. (Press varnish is not acceptable.) 
Joint Force Quarterly Page 8 of 16 

821-S (8/18) 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the 

contractor’s plant for the purpose of establishing specified standards for use during the actual press run. Upon 

approval of the sheets, contractor is charged with maintaining those standards throughout the press run (within 

QATAP tolerances when applicable) and with discarding all makeready sheets that preceded approval. When a 

press sheet inspection is required, it will be specified on the individual print order. See GPO Publication 315.3 

(Guidelines for Contractors Holding Press Sheet Inspections) issued January 2015. NOTE: A press sheet 

inspection is for the purpose of setting specific standards that are to be maintained throughout the entire run. It 

does not constitute a prior approval of the entire run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas 

consisting of 1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated across the entire press sheet. 

 

MARGINS: 

Text – Maintain margins as indicated on the print order or furnished media. Bleed pages scattered throughout. 

Cover – Covers 1 through 4 bleed top, bottom, and outside. The solid, non-screened, Pantone 260 bar at the 

bottom of Covers 1, 4, and spine is three picas deep after trim. 

BINDING: Perfect-bind text and wraparound cover; trim three sides. 

Score the front and back covers not more than 3/16” from and parallel to the bind edge. 

PACKING: Prior to packing as specified below, each copy must be inserted and sealed in a clear polybag in 

accordance with United States Postal Service (USPS) regulations. 

Bulk Shipments – 

Pack in shipping containers. Shipping containers must meet the 275 pound bursting test standard. 

Pack sets of 25 copies with the spine alternated every five (5) copies. Shipping containers must not exceed a 

depth required to contain 25 copies without requiring extra filler to avoid crushing when containers are stacked. 

Each shipping container must be reinforced with at least two (2) strands of 3/8”-wide polyproylene strapping 

(minimum 300 pound tensile strength or equivalent strapping material). 

NOTE: Pallets are required for shipments to GPO. Any shipment requiring pallets must be shrink-wrapped and 

strapped with padding to reduce damage to containers caused by the straps. 

Mailed Shipments – 

Insert single and multiple copies, packaged in sealed clear polybags, (up to 200 leaves), into Tyvek (or 

equivalent) envelopes. 

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in 

shipping bundles (maximum gross weight 14 pounds). 

Quantities over 12 pounds, up to 36 pounds, must be wrapped in shipping bundles or packed in shipping 

containers (maximum gross weight 40 pounds). 
Joint Force Quarterly Page 9 of 16 

821-S (8/18) 

NOTE: All shipments which fill less than a shipping container must be packaged with materials of sufficient 

strength and durability and in such a manner which will guarantee that the product will not be damaged and the 

package will not open nor split during shipping process. 

LABELING AND MARKING: 

Bulk Shipments – 

Contractor to download GPO Form 905 (Rev. 7-15) – Labeling and Marking Specifications which can be located 

at GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

Shipping container labels must be printed with the appropriate issue number, appropriate quarter and year, title 

designated by ordering agency, and date of shipment (DAY-MONTH-YEAR) for identification. 

Unless otherwise specified, shipping container labels must be printed on green paper only, as indicated on the 

distribution media, and marked for distribution to: Defense Distribution Susquehanna Pennsylvania, XU 

ASL/PLL Package Processing Point, 8th and U Avenue, (Building 89-1, Door 2), New Cumberland, PA 17070-

5001. 

Mailed Shipments – 

Create and affix a recipient address label to each unit of mail packaged in Tyvek (or equivalent) envelopes, 

cushioned shipping bags, shipping bundles, and/or shipping containers. At contractor’s option, addresses may be 

directly imaged onto Tyvek (or equivalent) envelopes, cushioned shipping bags, shipping bundles, and/or 

shipping containers. 

In addition, each Tyvek (or equivalent) envelope, cushioned shipping bag, shipping bundle, and/or shipping 

container must carry the departmental return address. Contractor may either create and affix a separate label to 

the appropriate shipping container or directly image the information onto the shipping container. 

NOTE: One hundred copies for the U.S. Senate must be packed in four (4) shipping containers labeled for 

distribution to the U.S. Senate, and 435 copies for the House of Representatives must be packed in 18 shipping 

containers labeled for distribution to the House of Representatives. (Contractor to mark label: Distribute one 

copy to each member.) 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located at GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper, and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list to the address receiving the 

largest quantity unless otherwise specified. 
Joint Force Quarterly Page 10 of 16 

821-S (8/18) 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate 

of Selection of Random Copies which can be located at GPO.gov. Copies will be paid for at the running rate 

offered in the contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must 

be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of 

Mailing, identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence 

of mailing. 

DISTRIBUTION: 

Ordering Agency Distribution – 

 ADVANCE COPIES: At least two (2) workdays prior to completion of bulk distribution, contractor must 

deliver f.o.b. destination 200 advance copies to: Joint Force Quarterly, National Defense University, 260 

Fifth Avenue, Building 64, Room 2503, Fort Lesley J. McNair, Washington, DC 20319. ATTN: Executive 

Editor – JFQ. 

 

Deliver f.o.b. destination a total of approximately 1,000 to 2,000 copies to approximately three (3) addresses 

within the commercial zone of Washington, DC. Inside delivery to room number specified may be required. 

(Deliveries must be made on weekdays between the hours of 8:00 a.m. and 3:00 p.m., local time.) 

Mail/ship f.o.b. contractor’s city the balance of agency copies to both domestic and foreign addresses, in 

accordance with furnished distribution media. 

Complete addresses and quantities will be furnished with the return of proofs on each order. 

All mailing shall be made at the most economical mailing rate – reimbursable. 

Contractor is required to apply appropriate postage to each mailing. Contractor will be reimbursed for 

postage by submitting a properly completed postal service form (or equivalent) with billing invoice for 

payment. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for 

“Domestic Mail” or “International Mail” as applicable. 

In accordance with United States Postal Service (USPS) regulations, contractor may be required to run 

distribution files on each order through the National Change of Address (NCOA) service database to verify 

addresses are NCOA certified, as required. All related costs to perform this operation must be included in 

submitted bid pricing. No additional reimbursement will be authorized. 
Joint Force Quarterly Page 11 of 16 

821-S (8/18) 

Shipments are to be made by reimbursable parcel post or small package carrier, whichever method is most 

economical to the Government, unless otherwise instructed. However, shipments to APO, FPO, and post 

office addresses, regardless of total weight of shipment, must be made by reimbursable U.S. Postal Service. 

All shipments must be made by traceable means with inside delivery to room number(s) specified. A signed 

receipt is required. 

GPO Distribution – 

 Deliver f.o.b. destination a total of approximately 15 to 20 copies (file and depository) to approximately 

two (2) addresses within the commercial zone of Washington, DC. Inside delivery to room number(s) 

specified may be required. 

 Mail f.o.b. contractor’s city approximately 250 copies (subscription) nationwide – reimbursable. 

Complete addresses and quantities will be furnished with each print order. 

When subscription copies are ordered, the contractor will be required to mail approximately 250 copies per 

order for Information Dissemination (Superintendent of Documents). The contractor must apply the 

appropriate postage to these subscription copies which may require mailing of single and multiple copies to 

both domestic and foreign destinations. The contractor will be reimbursed for the postage to mail these 

subscription copies by submitting a properly completed postal service certificate of mailing with billing 

invoice. The postage for these subscription copies must be separated from other mailings; the postage must 

be separately accounted for, have a separate postal receipt, and be listed as a separate item on the invoice for 

reimbursement. Failure to distribute subscription copies according to these instructions and furnish proper 

poof thereof may result in non-reimbursement of the postage expense. 

The total number of subscription copies ordered may exceed the number of copies requiring mail distribution. 

Any residual subscription copies (subscription quantity remaining after mail fulfillment) shall be shipped 

f.o.b. contractor’s city by suitable means to a single address in the Washington, DC area. Contractors outside 

the Washington, DC commercial zone may be reimbursed for any shipping costs incurred by submitting a 

properly completed commercial shipping (including mailing) receipt with billing invoice. 

The postage class and other mail requirements for subscription copies will be furnished with the mailing 

labels. The contractor shall contact LaJuan Washington at lwashington@gpo.gov or (202) 512-0127 or 

Simone Silva-Sutton at ssilva-sutton@gpo.gov or (202) 512-2010 #33213 for the subscription distribution 

addresses/labels and the postage class and other mail requirements, prior to the scheduled due date, if this 

information is not otherwise furnished. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for 

“Domestic Mail” or “International Mail”, as applicable. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails/ships) via e-mail to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 821-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must 

provide all applicable tracking numbers, delivery/mailing/shipping method, and title of publication. Contractor 

must be able to provide copies of all delivery/mailing/shipping receipts upon agency request. 

Upon completion of each order, all furnished material, digital deliverables, and one sample copy must be returned 

to: Joint Force Quarterly, National Defense University, 260 Fifth Avenue, Building 64, Room 2503, Fort Lesley 

J. McNair, Washington, DC 20319. ATTN: Executive Editor – JFQ. 

Within 10 workdays of completion of each order, one (1) copy of the contractor’s itemized billing invoice must be 

sent to: Joint Force Quarterly, National Defense University, 260 Fifth Avenue, Building 64, Room 2503, Fort 

Lesley J. McNair, Washington, DC 20319. ATTN: Executive Editor – JFQ. 
Joint Force Quarterly Page 12 of 16 

821-S (8/18) 

All expenses incidental to picking up and returning material, submitting proofs, and furnishing sample copies 

must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Unless otherwise specified, furnished material must be picked up from: U.S. Government Publishing Office, 732 

North Capitol Street, NW, Washington, DC 20401. As mutually agreed upon between the Government and 

contractor, furnished material may be shipped via overnight delivery service – at contractor’s expense. 

Proofs are to be delivered to and picked up from: Joint Force Quarterly, National Defense University, 260 Fifth 

Avenue, Building 64, Room 2503, Fort Lesley J. McNair, Washington, DC 20319. ATTN: Executive Editor – 

JFQ. 

Furnished electronic media and visuals must be returned with proofs. 

No definite schedule for placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

 Contractor must complete production and distribution within 20 workdays of notification of availability 

of print order and furnished material. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than three (3) workdays from their receipt at the ordering agency until 

they are made available for pickup. (The first workday after receipt of proofs at the ordering agency is 

day one of the hold time.) 

 All proof and transit time is included in the 20-workday schedule. 

ADVANCE COPIES: 200 advance copies must be delivered via overnight delivery service (at contractor’s 

expense) at least two (2) workdays prior to the distribution of the balance of each order to: Joint Force Quarterly, 

National Defense University, 260 Fifth Avenue, Building 64, Room 2503, Fort Lesley J. McNair, Washington, 

DC 20319. ATTN: Executive Editor – JFQ. 

NOTE: If revised proofs are required, contractor must submit them to the ordering agency prior to the makeready 

for the press sheet inspection. 

The contractor must notify the U.S. GPO of the date and time the press sheet inspection can be performed. In 

order for proper arrangements to be made, notification must be given at least three (3) workdays prior to the 

inspection. Notify the U.S. Government Publishing Office, Quality Control for Procured Printing, Washington, 

DC 20401 at (202) 512-0542. Telephone calls will only be accepted between the hours of 8:00 a.m. and 2:00 p.m., 

prevailing Eastern Time, Monday through Friday. NOTE: See contract clauses, paragraph 14(e)(1), Inspections 

and Tests of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)). When 

supplies are not ready at the time specified by the contractor for inspection, the Contracting Officer may charge to 

the contractor the additional cost of the inspection. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination specified and all products ordered for shipping/mailing f.o.b. contractor’s city must 

be delivered to the U.S. Postal Service or picked up by a small package carrier. 
Joint Force Quarterly Page 13 of 16 

821-S (8/18) 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared 

Support Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via 

facsimile at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions 

of a technical nature or to transfer any inquiries. 
Joint Force Quarterly Page 14 of 16 

821-S (8/18) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. (a) 488 5,856 

 (b) 4 48 

II. 1. 200 

2. (a) 7,800 

 (b) 1,560 

 (c) 10 

 
Joint Force Quarterly Page 15 of 16 

821-S (8/18) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city for all mailing/shipments and f.o.b. destination for all other consignments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text. 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and stock/paper) for the complete printing and binding of the product listed in 

accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

 (1) (2) 

 (a) Text – 

 Printing text pages 

in four-color process, 

including binding .................................................................... per page ......$__________ $__________ 

(b) Cover – 

Printing Covers 1 through 4 

in four-color process plus 

one Pantone ink color, 

including binding, scoring, 

and aqueous coating .............................................. per complete cover ......$__________ $__________ 

 _____________ 

(Initials) 

 Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
Joint Force Quarterly Page 16 of 16 

821-S (8/18) 

II. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include 

the cost of packing; clear polybags, Tyvek (or equivalent) envelopes, shipping bags, shipping bundles, and 

shipping containers; pallets; all necessary wrapping and packing materials; addressing, labeling, and marking; 

NCOA verification; and distribution, in accordance with these specifications. 

 1. Bulk Shipments – 

 Packing and sealing shipping containers .................................................... per container ...... $__________ 

 2. Mailed Shipments – 

(a) Single or multiple copies 

in Tyvek (or equivalent) envelopes 

 (up to 200 leaves) ................................................................................. per envelope ...... $__________ 

 (b) Quantities over 200 leaves, up to 12 pounds, 

 inserted into cushioned shipping bags or 

 wrapped in shipping bundles 

 (maximum gross weight 14 pounds) ............................................ per bag or bundle ...... $__________ 

 (c) Quantities over 12 pounds, up to 36 pounds, 

 wrapped in shipping bundles or 

 packed in shipping containers 

 (maximum gross weight 40 pounds) ................................... per bundle or container ...... $__________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 __________________________________________________________________________________________ 

(City – State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 __________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)