Jacket: 408‐349

Title:

Agency: Dept of Education

Bid Opening: January 2, 2019 at 11:00am

Bid Terms Discounted Total

$139,435.00 0.5% 20 days $138,737.83

$149,560.00 5.0% 20 days $142,082.00

$149,675.00 1.0% 20 days $148,178.25

$153,250.00 2.0% 20 days $150,185.00

$177,110.00 5.0% 20 days $168,254.50

$180,668.00 0.5% 20 days $179,764.66

$222,222.00 2.0% 20 days $217,777.56

$225,050.00 1.0% 20 days $222,799.50

days $0.00

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Items 1 & 2 ‐ President’s Award for Educational Excellence (Gold Seal) & Achievement (Silver Seal)

Schmitz Press, Inc.

Contractor Name

Precision Printing, Inc.

McDonald & Eudy Printers, Inc.

District Creative Printing

Las Vegas Color Graphics

Consol Graph Inc./Westland     Prt.      

Monarch Litho

Cenvo Worldwide Los Angeles
Specifications by mw Jacket 408-349 

Page 1 of 6 Education Req. 9-00035990919n0011 

Reviewed by KK 

BID OPENING: January 2, 2019 

BIDS SHALL BE PUBLICLY OPENED AT 11:00 A.M., PREVAILING WASHINGTON, D.C. TIME. 

 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL MARY WHEELER 

. AFTER AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR WHOSE NAME 

APPEARS IN THE UPPER PORTION OF THE PURCHASE ORDER. (202) 512-1239. NO COLLECT CALLS. 

FACSIMILE BID SPECIFICATIONS 

U.S. Government Publishing Office (GPO) 

Washington, D.C. 

 GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality 

Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 

1979 (revised 8-02)). 

NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, all 

applicable pages. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms – 

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective 

bidders should carefully read this publication as the applicable terms within become an integral part of 

this contract. The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards along with a list of major revisions. 

PRODUCT: Foil Stamped and Embossed Certificates (2 Items) 

TITLE: Item 1 - President’s Award for Educational Excellence (Gold Seal) 

 Item 2 - President’s Award for Educational Achievement (Silver Seal) 

QUANTITY: 3,500,040 total copies ; 2,250,020 copies of Item 1 (Gold Seal) and 1,250,020 copies of Item 2 (Silver 

Seal), plus one digital deliverable of each item, plus 50 QARC’s of each item.. 

NO SHORTAGES ALLOWED. 

All the requirements of these specifications apply equally to all items unless otherwise indicated. 

TRIM SIZE: 11 x 8-1/2” (Exact, not undersized or oversized). 

GOVERNMENT TO FURNISH: One (1) CD-ROM formatted for IBM System 7 containing native & pdf formatted 

files. Fonts are furnished. Color Identification system used Pantone. All graphics are properly linked. One set of 3 

x 3” brass dies with one 3 x 3” plastic counter die for each item. One (1) previously printed sample of each item to 

be followed for typesetting, layout and image position and marked for corrections. Contractor responsible for any 

counter dies needed to maintain quality of product. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to the contract administrator. 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 
Page 2 of 7 Jacket 408-349 

Minimum 175 line screens required 

Contractor to set two type lines, the year “2018” on each item, set in the same type to match sample. 

One set of the old printed stamped version with “mark ups” to be used as a general guide. 

GPO Form 952 Desktop Publishing – Disk Information. 

GPO Form 892c (R. 8/95) Proofs. 

GPO Form 2678 (departmental random copies-blue label). 

GPO Form 917 (Certificate of Selection). 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

GPO Form 915 (Business Reply Label). 

GPO Form 2686 QARC Random copies sampling & shipping instructions. 

DIGITAL DELIVERABLES: The contractor shall make all revisions to the electronic files. Prior to making 

revisions, the contractor shall copy the furnished files and make all changes to the copy. Upon completion of the 

order, the contractor must furnish final production native application files and final production files converted to a 

single simple Acrobat PDF file "Optimized for Press" with proper color mode with the furnished material. The 

digital deliverables must be an exact representation of the final printed product and shall be returned on the same 

type of storage media as was originally furnished. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or film, 

must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK 

TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit one “Press Quality” PDF “soft” 

proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed 

product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for 

color match. 

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the Agency at 

john.smith@ed.gov plus frances.hopkins@ed.gov. Contractor must call GPO Contract Compliance Section at 

(202) 512-0520 immediately upon E-Mailing proofs and immediately upon receiving the returned proofs (or OK 

E-Mail) back from the Department. Proofs will be withheld not more than two (2) workdays from receipt at the 

Department to receipt in the contractor's plant. 

--PLUS--(After E-Mail proof approval contractor to provide.) 

PRIOR TO PRODUCTION SAMPLES: Prior to the commencement of production of the contract production 

quantity, the contractor shall submit samples to: U.S. Department of Education, 400 Maryland Ave., SW, 

Washington, DC 20202, LBJ Room 5E226, Attn: Frances Hopkins, (202) 401-3606. (50) samples will be tested 

for conformance of material(s) and will be tested for usage on the specified equipment and/or for construction. The 

container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include the 

GPO jacket, purchase order, and program numbers. The samples must be submitted in sufficient time to allow 

Government testing of the samples and production and shipment in accordance with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples within (2) workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications 

and all other terms and conditions of the contract. A conditional approval shall state any further action required by 

the contractor. A notice of disapproval shall state the reasons therefor. 
Page 3 of 7 Jacket 408-349 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price 

for the production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 

2011. 

JCP Code* A91, Smooth Finish Text, Soft White, Basis Size 25 X 38", 100 lb., equal to Finch Fine Soft White 

Text. 

**Note: Paper must match color and weight to previous printed/stamped sample**. 

PRINTING: Certificates print type/rule matter one side only in black ink plus a fine department seal approx. 2-

1/2” diameter, embossed and stamped in imitation gold foil (Kurtz Gold 415) (Item 1) and imitation silver (Kurtz 

Silver 155) (Item 2), equal to All Purpose Roll Leaf Corps with two signatures printing in Pantone 282 Blue (approx. 

5% ink coverage). Grey will not be acceptable must be dark black. 

Stamping must have solid impressions, no picking, pinholes or filled letters. Stamping image is approx. 2-1/2” in 

diameter, centered left to right, approx. 1-3/16” from the top edge. 

Match previous printed sample for foil color, paper weight and color, emboss and position. 

Must be able to run back through laser printer to overprint names and titles after completed embossing, stamping 

and printing. 

INK: PMS 282 Blue & Black 

MARGINS: Adequate gripper, follow previous printed sample. 

PACKING: Pack items separately and identify. Box 2,000 Certificates per shipping container with a bright color 

slip sheet between every 25 copies. No internal packing required. DO NOT SHRINK WRAP. Printer must 

communicate with ABDI, Inc. Fulfillment to determine any special delivery needs. 

LABELING AND MARKING (package and/or container label): Reproduce shipping container label from furnished 

repro, fill in appropriate blanks and attach to shipping containers. 
Page 4 of 7 Jacket 408-349 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level II. 

(b) Finishing Attributes -- Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

(b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity OK’d prior to production samples/Furnished camera copy/Electronic Media 

P-9. Solid and Screen Tint Color Match Pantone Matching System/All Purpose Roll Leaf Foils. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against specifications. 

The purchase order/specifications will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to execute a statement furnished by GPO certifying that copies were selected as directed. 

Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a consideration 

for award. A copy of the purchase order/specifications must be included. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Jacket and Purchase Order numbers, must be furnished with billing as evidence of mailing 

DISTRIBUTION: Deliver f.o.b. destination. 

NOTE: NO SHORTAGES WILL BE ACCEPTED; QUANTITIES WILL BE COUNTED AND VERIFIED; 

MUST MAKE ALL DELIVERIES BY 12 NOON. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail 

sent to john.smith@ed.gov & frances.hopkins@ed.gov. The subject line of this message shall be 

"Distribution Notice for Jacket 408-349, Requisition 9-00035990919n0011". The notice must provide 

all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies 

of all delivery, mailing, and shipping receipts upon agency request. 

Once reviewed and approved all deliveries shall be delivered to the following; 

ABDI, Inc. Global Order Fulfillment, Buncher Leetsdale Commerce Park, 16 Avenue “A”, Leetsdale, 

PA 15056-1304, Attn: Judy Cheteyan (412) 741-1142. 

Contractor to contact ABDI, Inc. (Judy Cheteyan, (412) 741-1142) prior to delivery to determine any 

special delivery needs. 

Deliver 450,000 copies of Item 1 (Gold) and 250,000 copies of Item 2 (Silver) by January 24, 2019 to: ABDI, Inc., 

Global Order Fulfillment, Buncher Leetsdale Commerce Park, 16 Avenue A, Leetsdale, PA 15056-1304, Attn:

Judy Cheteyan (412) 741-1142 
Page 5 of 7 Jacket 408-349 

Deliver 450,000 copies of Item 1 (Gold) and 250,000 copies of Item 2 (Silver) by January 31, 2019 to: ABDI, Inc., 

Global Order Fulfillment, Buncher Leetsdale Commerce Park, 16 Avenue A, Leetsdale, PA 15056-1304, Attn:

Judy Cheteyan (412) 741-1142. 

Deliver 450,000 copies of Item 1 (Gold) and 250,000 copies of Item 2 (Silver) by February 7, 2019 to: ABDI, Inc., 

Global Order Fulfillment, Buncher Leetsdale Commerce Park, 16 Avenue A, Leetsdale, PA 15056-1304, Attn: 

Judy Cheteyan (412) 741-1142 

Deliver 900,000 copies (includes 200 Departmental Random “Blue Label” Copies) plus 50 QARC copies of Item 

1 (Gold) and 500,000 copies (includes 200 Department Random “Blue Label” Copies) plus 50 QARC copies of 

Item 2 (Silver) by February 14, 2019 to: ABDI, Inc., Global Order Fulfilment, Buncher Leetsdale Commerce Park, 

16 Avenue A, Leetsdale, PA 15056-1304, Attn: Judy Cheteyan (412) 741-1142 

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the 

certificate may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf

Deliver 20 copies of each Item, all furnished materials, digital deliverables and dies, by February 14, 2019 to: 

Department of Education, 400 Maryland Ave., SW, Room 7E324, Attn: Washington, DC 20202, Attn: John Smith, 

(202) 401-3606. Inside delivery required. 

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by 

the contractor. 

SCHEDULE: Furnished material will be available for pick up at the U.S. Government Publishing Office, 27 G St., 

NW, Washington, D.C. 20401, on January 4, 2019. 

Submit E-mailed pdf proofs by January 17, 2019. 

Submit Prior to Production Samples upon approval of pdf proofs. Samples will be withheld (2) workdays from 

receipt in the GPO until they are made available for pickup by the contractor. 

First partial delivery to arrive on or before January 24, 2019. 

Final complete delivery to arrive on or before February 14, 2019. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1,000 copies. The price for 

additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not 

be a factor for determination of award. 

Transportation charges are not a factor in determining award. However, bidder must fill in and include in the bid 

the following statement: 

 
Page 6 of 7 Jacket 408-349 

JACKET NUMBER BID PRICE: ADDITIONAL/M 

Jacket 408-349: Item 1: $________________________ _________________ 

 Item 2: $________________________ _________________ 

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar 

days. 

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted 

 

Within____calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to 

award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms - Publication 310.2. When 

responding by fax or mail, fill out and return one copy. 

Bidder 

(Contractor Name) (GPO Contractor’s Code) 

(Street Address) 

(City – State – Zip Code) 

By 

(Printed Name, and Title of Person Authorized to Sign this Bid) 

(Signature) (Date) 

(Telephone Number) (Email) 

Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________ 

 (Initials) (Initials) 
Page 7 of 7 Jacket 408-349 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms; 

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective 

bidders should carefully read this publication as the applicable terms within become an integral part of 

this contract. The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/formsand-standards along with a list of major revisions.