SF-1 Printing and Binding Requisition Instructions

U.S. GOVERNMENT PUBLISHING OFFICE, 732 North Capitol Street, NW, Washington, DC 20401-0001 | 202.512.1800 1

The SF-1 is a memorandum of 

understanding that obligates Federal 

funds. Ordering agencies must process 

in accordance with internal agency 

procedures, including all internal funding 

approvals, prior to placing this order.

Jacket No. 

The Jacket number is assigned by the U.S. 

Government Publishing Office (GPO) when the 

SF-1 is received. Do not fill in this box. GPO will 

notify the agency of the Jacket number assigned. 

The agency will need the Jacket number to identify 

this request when talking to GPO personnel. It will 

be used to follow up on the order, track the bid, 

check on or correct billing issues, match any order 

documents, and when requesting reprints.

Requisition No. 

This number is assigned by the ordering agency 

and is formatted with a single digit for the fiscal 

year and then a hyphen and five digits to follow 

(e.g., 9-00001). It is usually in sequence of 

release. If a requisition is canceled, DO NOT use 

the same number again. This is a required field.

Security Classification 

This is a required field.

n Classified – The document or material 

contains information that has been classified 

in accordance with applicable national security 

procedures. Reference: Presidential Executive 

Order 12958, dated April 17, 1995, and as 

subsequently amended or modified, in addition to 

any applicable directives issued by your agency. 

For any questions regarding whether or not your 

agency’s material contains classified information, 

please consult with your agency’s security officer.

n SBU (Sensitive but Unclassified) – Though not 

classified, the document or material to be printed 

is subject to special handling and distribution 

because it warrants/requires administrative 

control and protection from the public or other 

unauthorized disclosure for other reasons. For any 

questions regarding this, please consult with your 

agency’s security officer.

n PII – Personally Identifiable Information (PII). 

The document or material is subject to special 

handling and distribution because it contains 

information that may lead to identity theft or other 

fraudulent use that could result in substantial 

harm, embarrassment, inconvenience, or 

unfairness to individuals. For any questions 

regarding this, please consult with your agency’s 

privacy officer.

Exempt from Required Distribution 

to Federal Depository Libraries 

44 U.S.C. Sections 1901-1916 and 4101-4104 

require that government publications be made 

available to libraries in the Federal Depository 

Library Program. Examples of exemptions include:

n For official use only, for strictly administrative or 

operational purposes and has no public interest 

or educational value, 

n Classified, sensitive or contains personal 

identifying information, 

n Copyrighted, or 

n Not published with Federal funds.

From 

Name of the department, government agency, or 

establishment originating the requisition.

Bureau/Office 

Name of the specific bureau or office associated with 

the department, government agency, or establishment. 

Publication Title 

Enter the full title of the product. It is 

recommended to not use generalized descriptions. 

Quality Level 

Enter the quality level requested under the terms 

of the “Quality Assurance Through Attributes 

Program” (QATAP). The primary responsibility for 

assigning levels rests with the ordering agency; 

if none is requested, however, the GPO will 

establish one and notify the agency.

n I – Best quality, highest quality, tightest 

tolerances. Use when color fidelity is critical 

(diagnostic medical illustrations, meatpacking 

pictures, etc,) or when quality is especially 

important to the audience.

n II – Better quality, prestige quality, library 

quality. Use when close fidelity to furnished 

reproducibles, high quality materials, 

reproducibles, production methods and 

workmanship is required.

n III – Good quality, above average quality. 

Use for precise information without fidelity to 

minute detail, above average quality materials, 

reproducibles, production methods and 

workmanship.

n IV – Basic quality, informational quality, utility 

quality. Use for average fidelity and resolution 

to original copy or film and average quality 

materials, reproducibles, production methods, 

and workmanship. Level IV work would include 

high-quality xerographic copying orders.

n V – Functional quality, lowest usable quality, 

greatest tolerances. Use for adequate quality 

with no information loss of readable copy.

n For more information see https://www.

gpo.gov/docs/default-source/formsand-standards-files-for-vendors/

qlsamples6f200c30b44a64308413ff00001d 

133d-2.pdf.

Date Prepared

Enter the date in which the Requisition is prepared 

for GPO.

Quantity 

Number of units of finished product as 

identified by the “Finished Product” selected 

(e.g., 5 pads, 50 books, etc.). A unit is the 

completely assembled product, such as a 

pad, kit, book or pamphlet. For instance, do 

not give the total number of items comprising 

a set, but only the number of sets. Quantities 

for the individual items should be listed 

under “ADDITIONAL INFORMATION” or on a 

separate instruction sheet.

Finished Product 

Indicate what the finished product will be after 

production.

n Books/Pamphlets 

n Pads

n Forms (Sheets) 

n CD/DVD 

n Labels 

n Envelopes 

n Sets 

n Other Finished Product – If ordering a 

finished product that is not listed. 

Rush (Premium Surcharge 

Authorized) 

This will give the order submitted priority over 

other customer orders. Note: Authorization of this 

service grants GPO the authority to increase the 

handling fee and surcharge.

Open Requisition 

Identifies this as an open requisition for agencies 

that have been given authority to place print orders 

under a term contract. Multiple print orders will be 

billed against this requisition for a specific term 

contract. A new requisition must be submitted for 

each fiscal year for each term contract.

Previous Jacket/Req No. (If Reprint)

If the product has been printed by or through 

GPO before, insert the last Jacket and/or 

requisition number.

Form No. 

Insert form number if applicable and revision 

date, if available. This information should match 

furnished material.

ISBN 

If an International Standard Book Number (ISBN) 

has been assigned, indicate it here. This is 

important so that an additional ISBN number is 

not assigned for the same product. If an ISBN 

number has not been assigned, GPO can assist in 

obtaining one.

If Available Online 

Enter complete URL for equivalent online edition. 

Disseminating this publication online to the libraries 

in the Federal Depository Library Program may save 

printing costs to GPO if an equivalent online edition 

can be identified. 

This Order Rides (Department) 

Use this block only when ordering copies of an 

item produced on another agency’s SF-1 or print 

order, GPO 2511, (i.e. circular letter items). For 

more information go to https://www.gpo.gov/

how-to-work-with-us/agency/circular-letters. 

Enter the name of the originating department, the 

requisition number per the circular letter, and the 

assigned Jacket number.
SF-1 Printing and Binding Requisition Instructions

U.S. GOVERNMENT PUBLISHING OFFICE, 732 North Capitol Street, NW, Washington, DC 20401-0001 | 202.512.1800 2

Strap with Requisition No. 

This space is used only when there is a 

requirement for critical coordination of the 

production and delivery of different but related 

items, ordered on separate requisitions. For 

example, a publication ordered on one requisition 

may be of no value to the user without a form 

which has been ordered on another requisition. 

In this case, the two requisitions would be 

coordinated, or “strapped” in order to have the 

publications and forms printed and shipped to 

the user simultaneously. Enter the number of 

the requisition(s) with which this order will be 

“strapped.”

GPO In-House Services 

If the agency has a need for any of the listed GPO 

services, check the appropriate box. Contact the 

appropriate GPO in-house department prior to 

submitting the SF-1 in order to obtain an estimate.

n Graphic Design and Multimedia – Work to 

be done by GPO’s Creative Services (CS). 

Agencies should contact CS for an estimate 

and schedule prior to ordering services by 

calling 202.512.2012. For more information go 

to https://www.gpo.gov/how-to-work-withus/agency/services-for-agencies/graphicdesign-and-digital-media.

n Web Services – Website design and 

development services are provided by GPO 

Creative Services. Agencies should contact 

GPO Creative Services at 202.512.2012 to 

discuss the scope of work and receive an 

estimate.

n Preflight – Work to be done by GPO’s Quality 

Control for Published Products (QCPP) 

office. Agencies should contact QCPP for an 

estimate prior to ordering services by calling 

202.512.0542. For more information go to 

https://www.gpo.gov/how-to-work-with-us/

agency/services-for-agencies/preflightreview-of-proofs-and-onsite-inspections.

GPO In-House Distribution Services

n Mailing – Bulk mailing utilizing media mail, 

standard mail, and contractual package 

services (i.e., UPS). For additional information 

contact 202.512.1065.

n Storage – Receive, store, and distribute 

publications for agencies at a reasonable 

rate. For additional information contact 

202.512.1065.

n Mailing List Maintenance – Quick, safe, and 

secure NCOA (National Change of Address) 

verification and CASS (Coding Accuracy 

Support System) Certification. For additional 

information contact 202.512.1065.

Security & Intelligent Documents

n Secure Federal Credentials – Work to be 

performed in one or more of the following 

areas:

n Consulting

n Design

n Materials selection

n Security printing

n Management of personal identity information 

(PII)

n Personalization

n Credential delivery.

GPO has capabilities in all aspects of the credential production process. Customers may choose 

GPO to provide some or all of these capabilities 

as they apply to their secure credential programs.

Secure Federal Credential types include:

n Electronic and non-electronic booklets

n Electronic and non-electronic cards

n On-demand law enforcement badges.

Credentials are produced within GPO’s secure, 

Government-owned facility, with all work performed 

or managed by Government employees. To view 

examples of some of GPO’s credential products, 

visit https://www.gpo.gov/how-to-work-withus/agency/services-for-agencies/securitycredentials. To discuss credential programs and 

how GPO may assist, call 202.512.2285 or email 

SID at credentials@gpo.gov.

Billing Address Code (BAC) 

A unique identifier assigned by the GPO. 

The BAC identifies the particular agency and 

is assigned to a single ALC. The BAC also 

provides information regarding the method of 

payment (IPAC, Check, Credit Card or Deposit 

Account). Enter the 6-digit BAC. THIS FIELD IS 

REQUIRED. If the BAC is unknown, contact the 

ordering agency Publishing Officer or contact 

GPO at https://www.gpo.gov/how-to-workwith-us/agency/services-for-agencies/

procurement-services-teams.

Agency Location Code (ALC) 

Enter the 8-digit ALC for sending payments 

through the U.S. Treasury’s Intergovernmental 

Payment and Collections (IPAC) system. The 

number is an identifier assigned by Treasury for 

reporting purposes. The first 2 digits of the 8-digit 

ALC identify the department or agency, the third 

and fourth digits identify the particular bureau 

within the department, and the remaining 4 digits 

identify the particular agency account section 

within that bureau.

Appropriation Chargeable 

Funding reference information. If required by the 

ordering agency, enter the appropriation symbol 

number, expenditure account, allotment, object 

classification, bureau control number, etc. and/or 

state whether publication is required by specific 

provision of law, authorized by OMB, etc.

Purchase Card Number 

Enter 16-digit purchase card number if paying 

by purchase card. The SF-1 may be submitted 

without the purchase card number; however, 

complete the accompanying checkbox “Call 

for Purchase Card No.” If the Purchase card 

number is not furnished, complete the remaining 

purchase card fields so that GPO may call to get 

the purchase card number. The order will not be 

processed until the obligating funds are identified.

Expiration Date 

Enter 4-digit (mm/yy) expiration date if paying by 

purchase card. Ensure the card will be valid on the 

requested delivery date.

Name as it Appears on Purchase Card 

Enter cardholder’s name if paying by purchase card.

Phone No. 

Enter cardholder’s phone number if paying by 

purchase card.

Email of Purchase Cardholder 

Enter cardholder’s email address if paying by 

purchase card.

Treasury Account Symbol (TAS) 

The TAS is an identification code assigned by 

Treasury, in collaboration with OMB and the owner 

agency, to an individual appropriation, receipt, 

or other fund account. More information can be 

found at https://www.fiscal.treasury.gov/cars/

faqs.html#tas.

Business Type Event Code (BETC)

The BETC is eight-character code used in CARS 

to indicate the type of activity being reported, 

such as payments, collections, borrowings, etc. 

This code must accompany the TAS and the 

dollar amounts in order to classify the transaction 

against the Fund Balance with Treasury. More 

information can be found at https://www.fiscal.

treasury.gov/cars/faqs.html#betc.

Line of Accounting (LOA)/Document 

Reference Number 

Some agencies require a valid LOA on the invoice in 

order to reconcile their bills from GPO. If provided, 

the LOA will appear as an IPAC field on the billing 

statement (Form 400). The LOA is an identification 

code assigned by the agency doing business with 

the GPO. For a list of agencies that require an LOA, 

see https://www.gpo.gov/docs/default-source/

finance-options-pdf-files/sf1-loa.pdf.

G-Invoicing (GINV) Numbers

GINV is Treasury’s online platform to originate 

and settle Intragovernmental Transactions (IGT) 

processed through IPAC.

n GINV GTC# – The unique General Terms 

and Conditions (GTC) agreement number 

generated by the GINV application. This is 

a 20-character value (including hyphens). 

Example: AYYMM-(Requesting Agency ID)-

(Servicing Agency ID)-6 digit sequential 

number - A2110-020-004-000010 

n GINV Order# – The unique Order number 

generated by the GINV application. This is a 

20-character value (including hyphens). 

Example: OYYMM-(Requesting Agency ID) - 

(Servicing Agency ID)-6-digit sequential number 

- O2210-020-004-000075 

n Order Line# – The Order Line number 

associated with the Order. 

Example: 1, 2, 3, etc. 

Note: This field may contain up to 5 numeric 

characters. 

n Order Schedule# – The sequential sub-line 

structure below an Order Line. 

Example: 1, 2, 3, etc. 

Note: This field may contain up to 5 numeric 

characters. 

For more information go to https://www.gpo.gov/

how-to-work-with-us/agency/g-invoicing or

contact ginv@gpo.gov.
SF-1 Printing and Binding Requisition Instructions

U.S. GOVERNMENT PUBLISHING OFFICE, 732 North Capitol Street, NW, Washington, DC 20401-0001 | 202.512.1800 3

Furnished 

Indicate what items will be furnished in order to 

produce the job. If electronic media is furnished, 

Form 952 is required https://www.gpo.gov/

docs/default-source/forms-standards-pdffiles/952.pdf.

n Files sent via FTP or email

n CD/DVD

n Copy – Camera ready, hard copy

n Negative – Films

n Other – e.g., distribution lists, photographs, 

manuscripts, slides, dies, etc. If further 

description is necessary, provide details in 

additional information.

n Quantity – total number of furnished items

n Materials to be furnished by – If the 

materials are not available at the time the SF-1 

is submitted, provide the date they will be 

furnished.

Proofs 

For each type of proofs, indicate how many sets 

are required. GPO recommends at least two, 

one set for the agency to keep and one for the 

contractor.

n Content proofs – Content proofs show 

color breaks, position, and construction of the 

publication. They cannot be used for color match 

on press, are not on actual production stock, 

and are low resolution. In some cases, Dylux or 

“blueline” proofs are acceptable content proofs.

n Inkjet proofs – Inkjet proofs can be used for 

close (not exact) color match. They are not 

on actual production stock and do not show 

construction. Inkjet proofs are lower resolution 

than final printing, so printed matter may not 

appear as sharp as the final product.

n High resolution proofs – High resolution 

proofs can be used for exact color match on 

press and do not show construction of the 

publication. High resolution proofs can NOT 

show an exact color match of Pantone colors. 

GPO will allow contractors to substitute 

Pantone colors with a similar color (except 

process yellow) on the proofs, but the quality 

standard to which the contractors will be held 

is the Pantone Matching System. A costeffective option is to request high resolution 

proofs of certain pages instead of an entire 

publication.

n Prior-to-production samples – Samples must 

be be constructed as specified in the contract 

using paper, ink, equipment, and the methods 

of production which will be used in producing 

the finished product.

n Electronic soft proofs – A soft proof is a 

preview of the printed output on screen rather 

than on paper. This type should primarily be 

used for content and positioning, not for color. 

If critical color and high quality are a concern, a 

high resolution or inkjet proof should be ordered.

Days Dept. Will Hold Proofs 

This space must be filled in whenever proofs 

are required. Indicate the number of days the 

agency needs to keep the proofs for review before 

returning them to the printer. This is part of the 

contract schedule. If proofs are held for a longer 

period than originally agreed by the originating 

bureau or office, delivery will be delayed, usually 

for considerably more than the additional time that 

proofs are held.

Press Sheet Inspection 

If a Press Sheet Inspection (PSI) is to be 

performed at the contractor’s plant, indicate how 

much advance notice is needed to attend the PSI. 

If the agency would like a GPO representative 

to be present at the PSI, indicate that in 

“ADDITIONAL INFORMATION”.

Deliver Proofs To

The address where the proof(s) is to be delivered, 

a P.O. Box is not acceptable. It is important that 

GPO knows the name of the person who has 

authority to provide approval of the proof and the 

phone number (in order to facilitate delivery). If the 

agency prefers that GPO review the proofs prior to 

sending them to the agency, enter “through GPO” 

in this box. If more than one set of proofs is ordered, 

multiple addresses may be noted for review.

Cover Paper 

Enter the type or grade, JCP code, color, and 

weight of paper to be used for cover. Paper 

selections must be made from the listing approved 

by the Joint Committee on Printing (see https://

www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/vol_13.pdf

for more information). For further assistance in 

making paper selections contact Quality Control 

for Published Products at https://www.gpo.

gov/how-to-work-with-us/agency/servicesfor-agencies/preflight-review-of-proofs-andonsite-inspections.

Cover Inks 

Enter color of ink to be used on cover (e.g. black, 

4/c process [full color], or Pantone number). Do 

not simply state “blue” or “red”; when possible, 

give commercial manufacturer’s numbers to be 

matched (i.e., PMS 185). For further assistance in 

making ink selections contact Quality Control for 

Published Products at 202.512.0542 or 

qcpp@gpo.gov.

Cover Coating Type 

If applicable, enter type of coating to be used on 

cover after printing (gloss, dull, or satin; varnish, 

aqueous, or UV (ultraviolet) coating; etc.). For 

further assistance in making coating selections 

contact Quality Control for Published Products at 

202.512.0542 or qcpp@gpo.gov.

If there are additional paper and ink requirements 

that do not fit in the space required, check this 

box and list any additional requirements in the 

“ADDITIONAL INFORMATION” section below. 

For further assistance in selecting a paper or ink 

contact Quality Control for Published Products at 

202.512.0542 or qcpp@gpo.gov.

Text Paper 

Enter type or grade, JCP code, color, and weight 

of paper to be used for text pages, which are 

the internal pages of a book or pamphlet. Paper 

selections must be made from the listing approved 

by the Joint Committee on Printing (see https://

www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/vol_13.pdf for 

more information). For further assistance in making 

paper selections contact Quality Control for 

Published Products at 202.512.0542 or 

qcpp@gpo.gov.

Text Inks 

Enter color of ink to be used on text pages, which 

are the internal pages of a book or pamphlet (e.g., 

black, 4/c process [full color], or Pantone number). 

Do not simply state “blue” or “red”; when possible, 

give commercial manufacturer’s numbers to be 

matched (i.e., PMS). For further assistance in 

making ink selections contact Quality Control for 

Published Products at 202.512.0542 or 

qcpp@gpo.gov.

Text Coating Type 

If applicable, enter type of coating to be used on 

text pages, which are the internal pages of a book 

or pamphlet, after printing, (gloss, dull, or satin; 

varnish, aqueous, or UV (ultraviolet) coating; etc.). 

For further assistance in making coating selections 

contact Quality Control for Published Products at 

202.512.0542 or qcpp@gpo.gov.

Digital Print Acceptable 

Contractor may use offset printing or digital 

printing equipment to produce the job. Digital 

printing eliminates the requirement for printing 

plates in offset printing, this can save money 

and time; however, offset printing often results in 

slightly better quality.

Print 

n One side only – Images should be positioned 

on one side of the page.

n Head-to-head – The top of the image on the 

front of the sheet is aligned with the top of the 

image on the back of the sheet.

n Head-to-foot – The top of the image on the 

front of the sheet is aligned with the bottom of 

the image on the back of the sheet.

Indicate Which Covers Print 

n Cover 1 – Indicates the outside front cover 

page is printed.

n Cover 2 – Indicates the inside front cover page 

is printed.

n Cover 3 – Indicates the inside back cover page 

is printed.

n Cover 4 – Indicates the outside back cover 

page is printed. 

Emboss

Impressing an image in relief to achieve a 

raised surface. Indicate in the “ADDITIONAL 

INFORMATION” area what type of die is furnished 

or whether a die must be created.
SF-1 Printing and Binding Requisition Instructions

U.S. GOVERNMENT PUBLISHING OFFICE, 732 North Capitol Street, NW, Washington, DC 20401-0001 | 202.512.1800 4

Perforate 

Small holes punched into paper to allow for easy 

separation. Indicate the location in the “Position” box.

Score

To impress or indent a mark in the paper to make 

folding easier.

Position 

Provide the location of the embossing, perforating, 

or scoring on the page (e.g., top, bottom, left, right). 

Provide the measurements in the “ADDITIONAL 

INFORMATION” box or for publications with 

multiple pages indicate the page numbers affected. 

Numbering 

For serially numbered jobs, specify the first and 

last number desired. If not in “ADDITIONAL 

INFORMATION” indicate whether missing 

numbers are acceptable and if missing numbers 

must be identified on the inner-package label 

packing slip.

Ink (color) 

The job should be designed so that printing and 

numbering may be done in one operation and in 

the same color of ink. If not, specify the color of ink 

(Pantone number) for the numbering.

Size Flat 

For forms and other flat sheet printing, show 

dimensions in inches with horizontal printing 

dimension first. If direction of printing differs on 

the face and back, the face printing will control the 

dimensions. On lipped cards or sheets the overall 

measurement should be given, including the lip.

Fold to 

For folded forms, flyers, etc., give the folded 

dimensions of the sheet with the horizontal printing 

dimension first. When unusual or complicated 

folding is desired, a sample or dummy should be 

submitted to show the exact folding requirements, 

with the folds labeled in sequence (A to A, etc.).

Size Trimmed Page 

For printed books and pamphlets give printing 

dimension in inches first when the book/pamphlet 

is closed. Give horizontal printing dimension first.

Number of Text Pages 

Enter the number of text pages (including blank 

pages, but not including separate cover pages). 

One leaf of paper is two pages. This number should 

always be an even number. Page counts for saddlestitched products must be divisible by four.

Paper Covers (Self) 

Indicate “Self” if the cover of the document is 

printed on the same paper as the text pages.

Paper Covers (Separate) 

Indicate “Separate” if the cover of the document is 

printed on a different paper than the text pages.

Check the Method of Stitching

n Side Stitch – Books and pamphlets of over 

96 pages and up to approximately 7/8” in 

thickness are side stitched.

n Saddle Stitch – Generally, publications 

through 96 pages are saddle stitched. Saddle 

stitched publications must have a page count 

that is divisible by 4.

n ULC – Staple in the upper left hand corner 

(ULC).

Paste on Fold 

This is an economic alternative to saddle stitching. 

If the agency would like GPO to make this 

determination, mark both saddle stitch and paste 

on fold fields with “OPT” for optional.

Looseleaf 

Trimmed four sides and not bound. Often intended 

for insertion into a 3-ring binder.

Tape 

Thermal tape is a cloth tape that is applied to the 

spine of the book. It offers a neat appearance and 

provides excellent durability.

Comb 

Plastic comb bindings use a 9/16” pitch 

rectangular hole pattern punched near the bound 

edge. A curled plastic “comb” is fed through 

the slits to hold the sheets together. Comb 

binding allows a book to be disassembled and 

reassembled by hand without damage.

Coil 

Also known as spiral binding. It can use plastic 

or metal coil. Documents bound by spiral coil lay 

flat and can rotate 360 degrees. It is made by 

punching holes along the entire length of the spine 

of the page and winding a wire through the holes 

to provide a fully flexible hinge at the spine.

Perfect Bound 

Perfect binding is also known as adhesive binding 

and is typically used for books over 7/8” thickness 

(or 96 pages).

Sew

This is a higher cost alternative to wire stitching 

or perfect binding. Sewn books are of the highest 

quality because the pages are sewn AND glued to 

the binding surface, the spine of the book. Case 

bound books can also be sewn.

Case Bound 

This is a hard cover book constructed with 

binder’s board and typically covered with cloth, 

vinyl, or leather-like material.

Material and Color 

Enter the type and color of the material selected for 

the case bound book cover (e.g., “ICG Holliston 

Maroon Imitation Leather”, etc.). If headbands and 

end leaves are required, indicate that here. 

Pad/Sets 

n Position – Indicate position of padding (e.g., 

top, side, etc.).

n Sheets in Pad – Indicate number of sheets 

per pad. 

n Sets in Pad – Indicate number of sets per pad.

n Sheets in Set – Indicate number of sheets per 

set.

n Chipboard Required – Indicate if chipboard is 

required on the back of each pad.

Carbon Interleave 

Carbon interleaves are required within pads or 

sets of a form. (If carbonless paper is required, 

specify under paper stock.)

Punch/Drill 

Indicate if drilling or hole punching is required and 

specify in the “ADDITIONAL INFORMATION” 

space the shape if other than round.

n No. of Holes – Enter number of holes to be 

drilled/punched.

n Diam. – Enter diameter of holes.

n Inches Center-to-Center – Specify distance 

between holes (measurement from the center 

of one hole to the center of the next hole, in 

inches).

n Pos. – Enter position of holes (e.g., top, side, etc.).

Stamp Title (Bindery) 

Applies to casebound books covered with 

fabrikoid, buckram, cloth, or similar materials, or 

binders, certificates, etc.

n Cover – Check to indicate stamping is required 

on the cover.

n Spine – Check to indicate stamping is required 

on the spine.

n Foil (Color) – Indicate the color of the foil to be 

used in stamping the title, whether gold (used 

on leather) or imitation gold.

n Ink (Color) – Indicate the color of the ink to be 

used in stamping the title.

Collate 

Specify order of gathering of sheets in a set, (e.g., 

“white, pink, yellow”; “Form 5, Form 6, Form 7"; etc.).
SF-1 Printing and Binding Requisition Instructions

U.S. GOVERNMENT PUBLISHING OFFICE, 732 North Capitol Street, NW, Washington, DC 20401-0001 | 202.512.1800 5

Tab Dividers 

“Tab” refers to index tabs extending beyond the 

trimmed edge of the page. A “bleed tab” refers 

to any index wherein the index listing is placed 

on the cover or an inside page with locator marks 

bleeding off the edge and corresponding to 

similar marks in the text. If the product contains 

bleed tabs, indicate that in the “ADDITIONAL 

INFORMATION” space.

n Height of Tab – Indicate height of tab (e.g., 

1/2”, etc.). The height of the tab is how far tab 

extends from the edge of the sheet. If the tabs 

are to be laminated, specify in “ADDITIONAL 

INFORMATION”.

n Width of Cut – Indicate the width of cut. The 

width of each cut is expressed as a fraction of 

the total number of tabs that can be cut out of 

the full depth of a sheet (e.g., 1⁄4 = 4 tabs per 

complete row, 1/6 = 6 tabs, etc.). If the tabs 

are to be laminated, specify in “ADDITIONAL 

INFORMATION”. 

n Position – If tab dividers are required and if 

less than a full bank (one complete row) is 

required, list the positions wanted (1, 2, 3, 

etc.). If more than one bank or row is desired, 

list the total number of tab positions required. 

If the tabs are to be laminated, specify in 

“ADDITIONAL INFORMATION”.

Requested Delivery Date 

This is the date that the product needs to be 

delivered at its destination. If the product is 

being mailed, this is the date that the contractor 

must place the product in the mail stream. 

The production schedule is one of the most 

important price factors in printing. In order to get a 

reasonable price it is suggested the schedule be 

no less than two weeks.

Kraft Wrap 

The product is to be wrapped in kraft paper and 

packed in cartons. Enter the quantity per wrap in 

the blank.

Shrink Film 

The product is to be wrapped in shrink film and 

packed in cartons. Enter the quantity per wrap in 

the blank.

Band in Sets 

The product is to be packaged in sets with paper 

bands and packed in cartons. Enter the quantity 

per set in the blank.

Suitable 

If suitable is checked, internal packaging will be 

accomplished in accordance with commercial 

practices.

Other Packaging (Specify) 

Specify any other special packaging requirements 

such as individual mailing containers, special box 

sizes, etc. and indicate a quantity if applicable.

Pack In Cartons 

If the product must be packaged in exterior 

cartons.

Deliver Product To 

Enter complete shipping address (including 

agency, address, and ZIP code), contact name 

and phone number, and any special delivery 

instructions (such as “inside delivery required”). 

The destination must contain a street address as 

many couriers and shipping agents will not deliver 

to a P.O. Box. If there is not enough room for all of 

the destinations and a supplemental distribution 

list, or disk, is provided, mark the checkbox for 

“Distribution List Attached”.

Return Furnished Material To 

Enter the complete address to which furnished 

materials should be returned.

Digital Deliverables Requested 

Format Native

If the contractor makes electronic changes to the 

GFM, it is recommended that the agency request 

a set of corrected electronic files. If the end user 

is planning on making any edits after it has been 

saved, the native application is the preferred 

method. If a document is created in a certain 

program, it is saved in the proprietary format and 

only that program can recognize. The native format 

will ensure that all the data created is stored with 

the program.

Digital Deliverables Requested 

Format PDF

If the contractor makes electronic changes to the 

GFM, it is recommended that the agency request a 

set of corrected electronic files. Portable Document 

Format (PDF) compresses all graphics, fonts, and 

text into a single file. It is not easily editable.

Additional Information 

Indicate any special information or instructions 

needed to supplement data on the SF-1. Do not 

use this space for information for which ample 

room is provided elsewhere on the requisition. If 

additional instructions are carried on a separate 

sheet, check the “Supplemental Information 

Attached” box.

Supplemental Information Attached 

Indicate if additional pages have been attached 

to the SF-1 (e.g., distribution list, instructions, 

etc.). The form has been formatted to include a 

supplemental page for additional information if this 

box is checked. The required numeric identifiers 

will automatically populate the second page.

For Additional Information Contact 

(Name) 

Insert the name of the person who is to be contacted for additional information regarding this job.

Telephone 

Insert the telephone number of the person who is 

to be contacted for additional information.

Price Approval Required if Exceeds $ 

If a price approval is required before GPO makes 

the award, regardless of the dollar amount, 

check the box. If there is a dollar threshold, 

enter the amount in the space provided. If the 

price is above the amount listed here, GPO will 

not award without a specific approval from the 

individual whose name is under the “For Additional 

Information Contact”. If this box is not checked, 

GPO will provide contract information after award.

Email 

Insert the email address of the person who is to be 

contacted for additional information. 

Fax 

Insert the Fax number of the person who is to be 

contacted for additional information.

Estimate (For GPO Use Only) 

This space is for GPO Use Only. This would be 

the contractor’s price plus GPO’s handling fee 

and GPO surcharge, and would indicate if the 

freight had been included in that price.

Authorizing Signature 

The person signing the SF1 is certifying that they 

are an authorized agency representative of the 

above-mentioned Government establishment with 

authority to submit this order to the GPO, and 

obligate its funding in compliance with applicable 

regulations, and; this work is authorized by law 

and necessary to the conduct the business of the 

above-mentioned Government establishment.

Title 

Enter title of person whose signature is authorizing 

the SF-1.