PROGRAM: 682-S

TITLE: Envelopes

AGENCY: National Labor Relations Board (NLRB)

TERM: July 1, 2022 thru June 30, 2023

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT: Per 1,000 Envelopes

(a) White No. 9 Envelope (3-7/8 x 8-7/8")---------------- 1 75.00 75.00 25.00 25.00

(b) Pastel Blue No. 9 Envelope (3-7/8 x 8-7/8")--------- 92 80.00 7,360.00 30.00 2,760.00

(c) White No. 10 Envelope (4-1/8 x 9-1/2")--------------- 135 75.00 10,125.00 25.00 3,375.00

(d) White No. 10 Window Envelope (4-1/8 x 9/2")---- 1 100.00 100.00 27.00 27.00

(e) Yellow No. 10 Envelope (4-1/8 x 9/2")---------------- 107 80.00 8,560.00 35.00 3,745.00

(f) Light-Brown Kraft Envelope (6-1/16 x 10-1/2")---- 102 75.00 7,650.00 50.00 5,100.00

(g) Light-Brown Kraft Envelope (9-1/2 x12")------------ 16 125.00 2,000.00 72.50 1,160.00

CONTRACTOR TOTALS $ 35,870.00 $ 16,192.00

DISCOUNT 0.25% $ 89.68 0.25% $ 40.48

DISCOUNTED TOTALS $ 35,780.33 $ 16,151.52

AWARDED

The Print House

Brooklyn, NY

CURRENT CONTRACTOR

The Print House

Brookly, NY

Page 1 of 1
Program 682-S Page 1 of 14 

Specifications by CDC

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of 

Envelopes

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

National Labor Relations Board (NLRB)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning the July 1, 2022, and ending June 

30, 2023, plus up to two (2) optional 12-month extension periods that may be added by the "OPTION TO EXTEND 

THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.

BID OPENING: Bid should be opened at 11: 00 a.m., prevailing Washington, DC Time, on May 13, 2022 at the 

Government Publishing Office, Washington, DC. (Due to the COVD-19 pandemic, this will NOT be a public bid 

opening.) 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office, Washington, DC, will NOT be open to 

the public. Based on this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other 

method of bid submission will be accepted at this time. The program number and bid opening date must be specified 

in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Cecilia Dominguez Castro on (202) 512-0307 or at 

cdominguezcastro@gpo.gov. 
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SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.p 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

SUBCONTRACTING: The predominant production function is printing. Any contractor who cannot perform the 

predominant production function will be declared non-responsible.

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specification, No. 9 is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes - Level IV.

 (b) Finishing (item related) Attributes - Level IV. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S - 2. 

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/ 

Electronic Media 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed three (3) years as a result of, and including, any 

extension added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT 

TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
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ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from July 1, 2022 to June 30, 2023, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average 

is then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2022, called 

the base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.
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POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At 

Government’s option, this may be held via teleconference.

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.

ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from July 1, 2022 through June 30, 2023 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted 

or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and the period specified herein. Delivery of items 

or performance of work shall be made only as authorized by orders issued under the clause entitled "ORDERING." 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in 

orders in the amounts or quantities described as "estimated," it shall not constitute the basis for an equitable price 

adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements above the limit on total orders 

under this contract if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued under the "ORDERING" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.
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4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's 

email server as the official time stamp for bid receipt at the specified location. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

All contractor billing invoices must be itemized under the line items in the "SCHEDULE OF PRICES." 
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SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of envelopes requiring such operations as electronic prepress, 

printing, construction, packing, and distribution. 

TITLE: Envelopes. 

FREQUENCY OF ORDERS/QUANTITY/TRIM SIZE: Listed below are estimates of the anticipated quantity 

ranges for orders placed on this contract. Exact quantities to be ordered are not known at this time. Quantities 

ordered must be exact (plus or minus none). 

A separate print order will be issued for each envelope type.

NOTE: Preprinting or stockpiling of any of the envelopes is at the contractor’s own risk. The Government shall not 

purchase nor reimburse the contractor for costs incurred for any excess or surplus envelopes left over at the end of 

any contract term.

 Approximate Number Approximate Quantity 

Description of Orders Per Order Finished Size

White No. 9 Envelope 1 to 5 1,000 to 5,000 3-7/8 x 8-7/8", plus flap

Pastel Blue No. 9 Envelope 1 to 30 1,000 to 10,000 3-7/8 x 8-7/8", plus flap

White No. 10 Envelope 1 to 40 1,000 to 10,000 4-1/8 x 9-1/2", plus flap

White No. 10 Window Envelope 1 to 5 1,000 to 10,000 4-1/8 x 9-1/2", plus flap

Yellow No. 10 Envelope 1 to 30 1,000 to 10,000 4-1/8 x 9-1/2", plus flap

Light-Brown Kraft Envelope 1 to 30 1,000 to 10,000 6-1/16 x 10-1/2", plus flap 

Light-Brown Kraft Envelope 1 to 10 1,000 to 10,000 9-1/2 x 12", plus flap

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows: 

Platform: Microsoft Windows. 

Storage Media: Email. 

Software: Adobe Acrobat, Adobe InDesign. All files will be created in current versions or near 

current versions of the above-mentioned programs. 

NOTE: All Government software upgrades (for specified applications) which may occur 

during the term of the contract, must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished/embedded, as applicable.

Contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract. 

 Additional 

 Information: Files will be furnished in native application and/or PDF format. 
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Distribution list will be furnished via email.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

EXHIBITS: The examples shown as Exhibits, are representatives of some of the requirements which will be 

ordered under this contract. However, it cannot be guaranteed that future orders will correspond exactly to these 

Exhibits.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

individual listed on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise 

specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable 

Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by the 

Government. The Government will accept PDF files as digital deliverables when furnished by the Government. The 

returned digital deliverable (PDF file) must be clearly labeled with Title, Jacket Number, Program Number 682-S,

and Print Order Number. 

PROOFS: Contractor to submit one (1) “Press Quality” PDF soft proof (for content only) using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text 

flow, image position, and color breaks. Proof will not be used for color match.

NOTE: For all proofs, proofs must show type trim marks, and window position (if applicable).

If any contractor’s errors are serious enough in the opinion of the Government to require revised proofs, the

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this

reproofing; such operations must be accomplished within the original production schedule allotted in the

specifications.

The Government reserves the right to make changes to all proofs. The Government may require one or more sets 

of revised proofs before rendering an “O.K. to Print.”

Contractor must not print prior to the receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.
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682-S (06/23) 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf. 

All paper used in each order must be of a uniform shade. 

Color of paper must be of a uniform shade and a close match by visual inspection of the JCP and/or attached color 

sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on paper the color of 

which, if his opinion, materially differs from that of the color sample(s). 

White No. 9 Envelope, Pastel Blue No. 9 Envelope, White No. 10 Envelope, White No. 10 Window Envelope, and 

Yellow No. 10 Envelope: Writing Envelope, basis weight 24 lbs. per 500 sheets, 17 x 22", equal to JCP Code V20. 

Light-Brown Kraft Envelope (6-1/16 x 10-1/2"): Light-Brown (Kraft Shade) Envelope, basis weight 24 lbs. per 500 

sheets, 17 x 22" equal to JCP Code V10. 

Light-Brown Kraft Envelope (9-1/2 x 12"): Light-Brown (Kraft Shade) Envelope, basis weight 32 lbs. per 500 

sheets, 17 x 22" equal to JCP Code V10. 

PRINTING: 

White No. 9 Envelope, White No. 10 Envelope, White No. 10 Window Envelope, Light-Brown Kraft Envelope (6-

1/16 x 10-1/2”) and Light Brown Kraft Envelope (9-1/2 x 12”): Print face only (after manufacturing) in black ink. 

Printing consists of type and line matter.

Pastel Blue No. 9 Envelope: Print face only (after manufacturing) in black ink. Printing consists of type/line matter 

and agency logo/seal.

Yellow No. 10 Envelope: Print face and back (after manufacturing) in black ink. Printing consists of type and line 

matter. Back must be printed with flap down; image (signature block) prints across envelope flap onto body (see 

Exhibit D).

Line matter may include barcodes (see Exhibit B); contractor to position in accordance with USPS requirements.

Printing of all envelopes shall be in accordance with the requirements for the style envelope ordered. All printing 

shall comply with all applicable U.S. Postal Service regulations, including automation guidelines/requirements. The 

envelope shall accept printing without feathering or penetrating to the reverse side. 

NOTE: The GPO imprint line must not appear on the finished products. 

MARGINS: Maintain margins as indicated on the electronic files or as otherwise specified, or adjust to conform 

with USPS requirements. 

CONSTRUCTION: 

White No. 9 Envelope, Pastel Blue No. 9 Envelope, Yellow No. 10 Envelope, and White No. 10 Envelope: Open 

side, high-cut diagonal seams, water-soluble gummed flap (“commercial” style). 

White No. 10 Window Envelope: Open side, high cut diagonal seams, water-soluble gummed flap, die cut window 

(1-1/8 x 4-1/2" in size). Window to have rounded corners. Window is to be located 7/8” from left edge and 1/2” 

from bottom edge of constructed envelope (long dimension of window is parallel to long dimension of envelope; 

see Exhibit C). Envelope window is to be covered with a suitable transparent, low-gloss poly-type material that 

must be clear of smudges, lines, and distortions. Poly-type material must be securely affixed to the inside of the 

envelope so as not to interfere with insertion of contents. Window material must meet the current U.S. Postal 

Service’s (USPS) readability standards/requirements.
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Light-Brown Kraft Envelope (6-1/16 x 10-1/2”): Open side, diagonal seam pointed, water-soluble gummed flap 

(with rounded point). 

Light-Brown Kraft Envelope (9-1/2 x 12”): Open side, at contractor’s option, either diagonal seam (with a pointed 

water-soluble gummed flap) or side seam (with a water-soluble gummed “wallet” style flap).

All envelopes shall be sufficiently high cut so as to prevent the flap adhesive from contacting the envelope contents. 

The sealed seam shall not adhere to the inside of the envelope. Envelopes shall be free from cuts, folds, tears, 

machine marks, foreign matter, dirt, ink smears, and adhesive stains.

Flap Adhesive: All sealing flap adhesive shall be the water-activated type of such a consistency to prevent premature 

sealing of the flap and curling of the envelope after drying. Split-gummed flaps are not acceptable. The adhesive 

on the sealing flaps of the envelopes shall have a minimum thickness of 0.0006 inch uniformly applied. The flaps 

shall not stick to the body of the envelope, but shall be capable of being quickly and securely sealed using finger 

tips after moistening the adhesive. When opened 15 to 20 seconds after sealing, the flap shall pull fibers from the 

body of the envelope from not less than 75% of the adhesive area. The flap adhesive must cover at least 60% of the 

area of the flap beyond the throat.

PACKING: The contractor is to pack the envelopes into suitable shipping containers or as indicated on the print 

order. All envelopes shall be securely packed in boxes or containers so as to prevent curling or warping due to 

excessive space. If need be, spacers or fillers should be added. 

All No. 9 and No. 10 Envelopes shall be boxed in quantities of 500 per box; pack five (5) boxes per container. NO 

shortages will be accepted.

All Kraft Envelopes shall be packed suitable in shipping containers. Do not pack in oversized containers. NO 

shortages will be accepted.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, Rev. 7-15) from www.gpo.gov, fill in appropriate blanks, and attach to shipping containers. Label must 

clearly show GPO program number, jacket number, and print order number. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

Ordered Sublots 

500 - 3,200 50 

3,201 - 10,000 80 

10,001 - 35,000 125 

35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 
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682-S (06/23) 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance 

random copies to test for compliance against the specifications. The print order will indicate the number required, 

if any. When ordered, the contractor must divide the entire order into equal sublots and select a copy from a different 

general area of each sublot. The contractor will be required to certify that the copies were selected as directed using 

GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. Copies will be paid 

for at the running rate offered in the contractor’s bid, and their cost will not be a consideration for award. A copy 

of the print order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Ship f.o.b. contractor’s city to addresses nationwide - reimbursable. 

Complete addresses and quantities will be furnished with the print orders. 

Contractor will be reimbursed for shipping charges by submitting paid shipping receipts with the billing invoice. 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a 

single destination are to be shipped via traceable means by reimbursable small package carrier, unless otherwise 

instructed.

Upon completion of each order, the contractor must notify the ordering agency (on the same day the order ships) 

via email to the address indicated on the print order. The subject line of the email shall be "Distribution Notice for 

Program 682-S, Print Order XXXXX, Jacket Number XXX-XXX." The notice must provide all applicable tracking 

numbers, shipping method, and title of the product. Contractor must be able to provide copies of all shipping receipts 

upon agency request. 

All expenses incidental to picking up and returning of furnished materials (if applicable), submitting proofs, and 

furnishing sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

PDF soft proofs must be emailed to the ordering agency at the email address specified on the print order. 

No definite schedule for placement of orders can be predetermined. 

The following schedules begin the workday after receipt of the print order and furnished material; the workday after 

receipt will be the first workday of the schedule.

 Contractor must complete production and distribution within 10 workdays of receipt of the print order and 

furnished material. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them.

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until 

changes/corrections/“O.K. to Print” are provided via email. (The first workday after receipt of proofs at the 

ordering agency is day one (1) of the hold time.) 
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 All proofs and transit time are included in the 10 workdays schedule.

The ship/delivery date indicated on the print order is the date products ordered for shipping f.o.b. contractor’s city 

must be picked up by small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Offices of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel receiving 

email or call will be unable to respond to questions of a technical nature or to transfer any inquires.
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year's production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 1

(b) 92

(c) 135

(d) 1

(e) 107

(f) 102

(g) 16
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682-S (06/23) 

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the “DETERMINATION OF AWARD”) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. COMPLETE PRODUCT: Prices offered must be all inclusive, as applicable and must include the cost of all 

required materials and operations necessary (including PDF soft proofs and stock) for the complete production 

and distribution of the products listed in accordance with these specifications. 

 Running Per 

 1,000 envelopes

(a) White No. 9 Envelope (3-7/8 x 8-7/8") ............................................................................... $____________ 

(b) Pastel Blue No. 9 Envelope (3-7/8 x 8-7/8") ....................................................................... $____________ 

(c) White No. 10 Envelope (4-1/8 x 9-1/2") ............................................................................. $____________ 

(d) White No. 10 Window Envelope (4-1/8 x 9-1/2") .............................................................. $____________ 

(e) Yellow No. 10 Envelope (4-1/8 x 9-1/2") ........................................................................... $____________ 

(f) Light-Brown Kraft Envelope (6-1/16 x 10-1/2”) ............................................................... $____________ 

(g) Light-Brown Kraft Envelope (9-1/2 x 12”) ......................................................................... $____________ 

__________ 

 (Initials)
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682-S (06/23)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in 

the expiration of the bid before award. 

BIDDER’S NAME AND SIGNATURE: Unless a specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy 

of all pages in "SECTION 4. – SCHEDULE OF PRICES," including initialing/signing where indicated. Valid 

electronic signatures will be accepted per the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the Bid being declared non-responsive.

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________ 

 (Email) (Fax Number)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

 (Initials) (Initials)
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682-S (06/18)

EXHIBIT A
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682-S (06/18)

EXHIBIT B
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682-S (06/18)

EXHIBIT C
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682-S (06/18)

EXHIBIT D