Page 1 of 3

TITLE: LITIGATION AND NON-LITIGATION SUPPORT SERVICES

AGENCY: Security and Exchange Commission (SEC)

TERM: March 1, 2020 thru February 28, 2021 CURRENT CONTRACTOR

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST

1 Duplicating / Coping in Black Only:

 (a) Grade A-------------------------------------per printed page

 (1) 8-1/2 x 11" and 8-1/2 x 14" 1,965 0.065 127.73 0.036 70.74

(2) 11 x 17" 150 0.105 15.75 0.076 11.40

 (b) Grade B------------------------------------per printed page

(1) 8-1/2 x 11" and 8-1/2 x 14" 921 0.075 69.08 0.041 37.76

(2) 11 x 17" 60 0.125 7.50 0.096 5.76

 (c ) Grade C-----------------------------------per printed page

(1) 8-1/2 x 11" and 8-1/2 x 14" 558 0.085 47.43 0.051 28.46

(2) 11 x 17" 75 0.15 11.25 0.116 8.70

 (d) Grade D----------------------------------per printed page

(1) 8-1/2 x 11" and 8-1/2 x 14" 57,693 0.11 6,346.23 0.051 2,942.34

(2) 11 x 17" 48 0.17 8.16 0.136 6.53

 (e ) Grade E-----------------------------------per printed page

(1) 8-1/2 x 11" and 8-1/2 x 14" 270 0.16 43.20 0.125 33.75

(2) 11 x 17" 225 0.21 47.25 0.25 56.25

(f) Grade F----------------------------------per printed page

(1) 8-1/2 x 11" and 8-1/2 x 14" 1,005 0.19 190.95 0.145 145.73

(2) 11 x 17" 30 0.25 7.50 0.25 7.50

2. Duplicating / Copying in Color:----------per printed page

(1) 8-1/2 x 11" and 8-1/2 x 14"------------------------------------ 11,733 0.29 3,402.57 0.246 2,886.32

(2) 11 x 17"----------------------------------------------------------- 243 0.35 85.05 0.376 91.37

II. OVERSIZED XEROGRAPHIC DOCUMENTS AND

OVERSIZED FULL COLOR INK JET OR ELECTROSTATIC

DOCUMENTS:

 (a) Oversized documents in black only ---------------per sq. ft. 45 1.50 67.50 0.30 13.50

 (b) Oversized documents in full color------------------per sq. ft. 63 7.50 472.50 5.50 346.50

III. SCANNING DOCUMENTS:

 (a) Auto feed scanning (documents up to and including

8-1/2 x 11"--------------------------------------------per scan 393 0.10 39.30 0.03 11.79

 (b) Hand placement scanning (documents up to and including

8-1/2 x 11"--------------------------------------------per scan 174,783 0.19 33,208.77 0.115 20,100.05

 (c ) Auto feed scanning (documents over 8-1/2 x 11" up to and

including 11 x 17")--------------------------------per scan 300 0.17 51.00 0.125 37.50

 (d) Hand placement scanning (documents 8-1/2 x 11" up to

and including 11 x 17")---------------------------per scan 150 0.25 37.50 0.175 26.25

 (e ) Scanning oversized black only documents (documents

over 11 x 17")---------------------------------------per sq. ft. 15 0.80 12.00 0.90 13.50

 (f) Scanning oversized color documents (documents over

11 x 17")--------------------------------------------per sq. ft. 15 5.52 82.80 1.25 18.75

 (g) Scanning Bates-numbering and duplicating in black

(8-1/2 x 11")----------------------------------------per scan 45,096 0.16 7,215.36 0.145 6,538.92

 (h) Scanning Bates- numbering and duplicating in color

(8-1/2 x 11")----------------------------------------per scan 8,124 0.32 2,599.68 0.38 3,087.12

 (i) Naming PDF files (litigation orders only)-----------per file 3,501 0.16 560.16 0.10 350.10

IV. BLOWBACK: Reproducing (from CD, DVD, USB, Drive,

external hard drive, and PDF files via email or FTP) 

to paper

 (a) Reproducing in black (8-1/2 x 11" and 8-1/2 x 14")

per printed page--------------------------------------------------- 429,003 0.055 23,595.17 0.041 17,589.12

 (b) Reproducing in color (8-1/2 x 11" and 8-1/2 x 14")

per printed page--------------------------------------------------- 139,902 0.29 40,571.58 0.166 23,223.73

 (c ) Reproducing in black (11 x 17")-------------per printed page 225 0.19 42.75 0.116 26.10

 (d) Reproducing in color (11 x 17")-------------per printed page 792 0.32 253.44 0.35 277.20

 (e ) Repoducing oversized black only documents (documents

over 11 x 17")------------------------------------per sq. ft.-------- 30 1.50 45.00 0.30 9.00

 (f) Reproducing oversized color documents (documents

over 11 x 17")------------------------------------per sq. ft.-------- 48 7.50 360.00 5.50 264.00

RICOH USA, INC

Exton, PA

RICOH

Malvern, PA
Page 2 of 3

TITLE: LITIGATION AND NON-LITIGATION SUPPORT SERVICES

AGENCY: Security and Exchange Commission (SEC)

TERM: March 1, 2020 thru February 28, 2021 CURRENT CONTRACTOR

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST

V. CD AND DVD DUPLICATION: Prices offered must include

cost of disc and jewel case, printing on disc, and 

inserting into jewel case.

 (a) CD Duplication--------------------------per disc---------------- 6 5.80 34.80 5.00 30.00

 (b) DVD Duplication -----------------------per disc--------------- 3 7.00 21.00 5.00 15.00

VI. PAPER: Will be based on the net number of leaves

furnished for the product (s) ordered.

The cost of any paper required for makeready or running 

spoilage must be included in the prices offered.

Computation of the net number of leaves will be based

on the following:

Xerographic Copies (Text) - Eack page-sixe leaf.

Xerographic Copies (Cover) - Two page-size leaves

will be allowed for each complete cover.

Tab Dividers - Each divider.

Oversized Black Xerographic and Oversized Full Color 

Documents - Per square foot.

NOTE: Change for tab divider stock must be charged

under line item Vi.i.(g)(I).

I Xerographic Copies:

 (a) White Offset Book (50-lb.) or at contractor's option,

White Writing (20-lb.). Or White Plain Copier, Xerographic

(20-lb.)-----------------------------------------per Leaf

(1) 8-1/2 x 11" and 8-1/2 x 14" 570,348 0.015 8,555.22 0.008 4,562.78

(2) 11 x 17" 1,113 0.19 211.47 0.018 20.03

 (b) White No. 1 Offset Book, Smooth-finish (60-lb.)

(1) 8-1/2 x 11" and 8-1/2 x 14" 435 0.035 15.23 0.011 4.79

(2) 11 x 17" 225 0.20 45.00 0.024 5.40

 (c ) Colored No. 1 Offset Book, Smooth-finish (60-lb.)

(1) 8-1/2 x 11" and 8-1/2 x 14" 1,365 0.045 61.43 0.013 17.75

(2) 11 x 17" 75 0.21 15.75 0.038 2.85

 (d) Colored Writing (20-lb.)

(1) 8-1/2 x 11" and 8-1/2 x 14" 135 0.035 4.73 0.010 1.35

(2) 11 x 17" 150 0.19 28.50 0.020 3.00

 (e ) White High Quality Xerographic Copier, Laser Printer

(24-lb.)

(1) 8-1/2 x 11" and 8-1/2 x 14" 9,600 0.035 336.00 0.019 182.40

(2) 11 x 17" 225 0.21 47.25 0.038 8.55

 (f) White and Colored Vellum-finish Cover(65-lb.)

(1) 8-1/2 x 11" and 8-1/2 x 14" 165 0.045 7.43 0.015 2.48

(2) 11 x 17" 60 0.21 12.60 0.030 1.80

 (g) White and Colored Index (90-lb/)

(1) 8-1/2 x 11" and 8-1/2 x 14" 38,520 0.045 1,733.40 0.025 963.00

(2) 11 x 17" 150 0.21 31.50 0.050 7.50

2. Oversized Black Xerographic and Oversized Full Color

Documents: Prices offered will be on a "per - square foot:

basis.Square feet will be computed as the product of the 

length times the width in inches divided by 144 and

rounded off to the nearest tenth.

(a) White Plain Copier, Xerographic (20-lb.)

per sq. ft.----------------------------------------------------------- 186 0.53 98.58 0.02 3.72

(b) White Coated One-side Text (CIS) (100-lb/)

per sq. ft.----------------------------------------------------------- 15 0.63 9.45 0.33 4.95

(c ) White Loth (Gloss) Coated Book (70-lb.)

per sq. ft.----------------------------------------------------------- 45 0.80 36.00 0.35 15.75

RICOH USA, INC RICOH

Exton, PA Malvern, PA
Page 3 of 3

TITLE: LITIGATION AND NON-LITIGATION SUPPORT SERVICES

AGENCY: Security and Exchange Commission (SEC)

TERM: March 1, 2020 thru February 28, 2021 CURRENT CONTRACTOR

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST

VII. BINDERS: The prices offered must be all-inclusive for

furnishing binders in acordance with these specification,

and shall include the cost of inseting cover (front, back, 

and/or spine) inserts and/or text only.

(a) Binder (1")-----------------------------------------per binder 222 6.30 1,398.60 6.00 1,332.00

(b) Binder (2")-----------------------------------------per binder 282 12.60 3,553.20 7.00 1,974.00

(c ) Binder (3")----------------------------------------per Binder 255 19.00 4,845.00 8.50 2,167.50

(d) Binder (4")-----------------------------------------per binder 36 24.15 869.40 12.50 450.00

VIII. ADDITIONAL OPERATIONS: Line items VIII.(a) through

(h) are for 8-1/2 x 11" products only. A charge under line

item VIII.(w) will not be allowed if the contractor is charging

under line item III.(g) or (h). As applicable.

(a) Stitching with one (ULC) or two staples-----------per copy 13,698 0.055 753.39 N/C N/C

(b) Saddle-stitching in two places--------------per copy 15 0.11 1.65 1.00 15.00

(c ) Covering with Clear Acetate Cover Sheets (5 mil).

including cost of sheet--------------------------per sheet 24 1.05 25.20 1.00 24.00

(d) Covering with Colored Vinyl Cover Sheets (15 mil),

including cost of sheet--------------------------per sheet 9 1.60 14.40 1.00 9.00

(e ) Tape Binding------------------------------------per copy 15 2.10 31.50 2.00 30.00

(f) GBC Binding (including cost of punching and combs)

per copy------------------------------------------------------------ 24 2.10 50.40 1.00 24.00

(g) Velo-Binding (including cost of punching and plastic

strips)---------------------------------------------per copy 9 2.10 18.90 1.00 9.00

(h) Binding with Acco Fasteners (or equal) (incliding cost

of punching and fastener-------------------------per copy 63 1.05 66.15 2.00 126.00

(i) Binding with spring binder clips---------------------per clip 567 1.05 595.35 1.00 567.00

(j) Folding (one or two folds-------------------per 100 documents 114 5.25 598.50 5.00 570.00

(k) Hand folding oversized documents-------------per document 30 5.25 157.50 5.00 150.00

(l) Drilling-------------------------------------------per 100 leaves 5,226 0.32 1,672.32 0.20 1,045.20

NOTE: When drilling products with separate covers

and/or tab dividers, each thickness of cover and/or

divider stock will be counted as three leaves.

(m) Trimmng to a size smaller than 8-1/2 x 11"

per product-------------------------------------------------------- 30 2.10 63.00 2.00 60.00

(n) Slip sheeting------------------------------------------per sheet 5,286 0.035 185.01 0.02 105.72

(o ) Inserting into Manila folders, including labeling folder

per folder-------------------------------------------------------------- 3,237 1.05 3,398.85 0.75 2,427.75

(p) Inserting into Redwell folders, including labeling folder

per folder-------------------------------------------------------------- 66 2.10 138.60 1.75 115.50

(q) Inserting into Plastic sleeves-------------------------per sleeve 6 2.10 12.60 2.00 12.00

( r) Inserting furnished, pre-printed die-cut tab dividers

per divider-------------------------------------------------------- 1,887 0.065 122.66 0.06 113.22

(s ) Die-cut tab dividers (incliding the cost of typesetting/labeling

tab portion only, duplicating/copying one-side only,

and inserting---------------------------------per divider 38,835 0.53 20,582.55 0.50 19,417.50

(t) Laminating one side only---------------per sq.ft. 15 4.20 63.00 2.00 30.00

(u) Laminating both sides-------------------per sq. ft. 9 4.20 37.80 4.00 36.00

(v ) Mounting oversized documents on foam core board

(inckuding cost of foam core board)

per sq. ft.------------------------------------------------------------- 216 3.00 648.00 2.00 432.00

(w) Bates numbering---------------------------per number 75 0.035 2.63 0.035 2.63

(x ) Media conversion under 

per Megabyte------------------------------------------------------ 6912 0.15 1,036.80 0.00 0.00

(y) File naming (non - litigation orders only)--------------per file 77,028 0.22 16,946.16 0.25 19,257.00

IX. SERVICES CENTER: Price must include the cost of all

operators/account representatives and computer/

telephone equipment and toll-free service center line.

Service Center Operating/Maintenance Fee

per print order------------------------------------------------------- 300 5.25 1,575.00 N/C N/C

CONTRACTOR TOTALS $190,394.94 $136,870.86

DISCOUNT 0% $0.00 0% $0.00

DISCOUNTED TOTALS $190,394.94 $136,870.86

AWARDED

RICOH USA, INC

Exton, PA

RICOH

Malvern, PA
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

732 North Capitol Street NW, Washington, DC 20401-0001

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

February 18, 2020

This is Amendment No. 1. The specifications in our invitation for bids on Program 376-S R-4, 

scheduled for opening at 11:00am on February 20, 2020, are amended as follows:

1. On page 2 of 27 of the contract specifications, under “Subcontracting”

Delete: 

Subcontracting is allowed to provide the Service Center operations for the DC Office and litigation and 

non-litigation support services for the SEC Regional Offices (except for the 4 locations listed above).

Insert:

Subcontracting is allowed to provide the Service Center operations for the DC Office and litigation and 

non-litigation support services for the SEC Regional Offices (except for the New York and Boston).

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

U.S. Government Publishing Office

Bid Section, Room C848, Stop CSPS

732 North Capitol Street NW

Washington, DC 20401-0001

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission. Telephone or e-mail submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may 

be reason for bid being declared nonresponsive.

Sincerely,

CONTRACTING OFFICER

Contracting Officer
Program 376-S (R-4) Page 1 of 27

Specifications by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Litigation and Non-Litigation Support Services

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Security and Exchange Commission (SEC)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning March 1, 2020 and ending February

28, 2021, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on February 20, 

2020.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, 

DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly 

to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified 

with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, 

as revised January 2018. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, 

Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through 

Friday. Contractor is to follow the instructions in the bid submission/opening area. If further instruction or 

assistance is required, call (202) 512-0526.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised. All bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

Special Attention is directed to the following sections which differ from the previous contract solicitation:

“Subcontracting”, “Quality Assurance Levels and Standards”, “Notice to Contractors”, “Scanning”, “Schedule”, 

“Section 3. – Determination of Award”, and “Section 4. – Schedule of Prices”. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

“SECTION 4. – SCHEDULE OF PRICES.”

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact APS DC at apsdc@gpo.gov or (202) 512-0307.
Litigation and Non-Litigation Support Services Page 2 of 27

376-S (R-4) (02/21)

SECTION l. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 9-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production functions are litigation and non-litigation support services, 

as specified herein, for the Boston, Los Angeles (LA), New York (NY), and San Francisco (SF) SEC Regional 

Offices and program management of the contract. Any contractor that cannot perform the all predominant 

production functions covered by these specifications will be declared non-responsible.

Subcontracting is allowed to provide the Service Center operations for the DC Office and litigation and nonlitigation support services for the SEC Regional Offices (except for the 4 locations listed above). 

Subcontracting is allowed for mounting oversized documents on foam core board and laminating.

The contractor shall be responsible for enforcing all contract requirements outsourced to a subcontractor.

Subcontractor(s) must be approved by the Government prior to production starting in that facility. The 

subcontractor’s information must be provided in conjunction with the “SECURITY CONTROL PLANS” specified 

herein. 

If the contractor needs to add a subcontractor at any time after award, the subcontractor must be approved by the 

Government prior to production starting in that facility. If the subcontractor is not approved by the Government, 

then the contractor must submit new subcontractor’s information to the Government for approval five (5) calendar 

days prior to the start of production at that facility.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level IV.

(b) Finishing (item related) Attributes – Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Furnished copy/Reprint copy/

Photoprints/Electronic media
Litigation and Non-Litigation Support Services Page 3 of 27

376-S (R-4) (02/21)

All scanning must be in accordance with the Federal Agencies Digitization Guidelines Initiative (FADGI): FADGI 

September 2016 Technical Guidelines for Digitizing Cultural Heritage Materials, Creation of Raster Image Files. 

Bound Volumes: General Collection Standard.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from March 1, 2020 to February 28, 2021, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 

2019, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 
Litigation and Non-Litigation Support Services Page 4 of 27

376-S (R-4) (02/21)

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

SECURITY REQUIREMENTS: During the performance of this contract, legal documents (including 

documentary and testimonial evidence and personally identifiable information (PII)) will be reproduced. Due to 

the sensitive nature of the documents furnished, all materials must be kept confidential. This material is not for 

public consumption and should be handled with extreme care. 

The contractor shall not release or sell to any person any information or materials received from the Government 

under the contract; nor shall the contractor use the information or materials for any purpose other than that for which 

it was provided to the contractor under the terms of the contract.

The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government 

which are not consumed in the preparation of the work or which are generated as a result of this contract. Proper 

precautions shall be taken to ensure that all Government supplied materials are protected from damage. The 

Government furnished materials shall be returned in the same condition as originally furnished, unless otherwise 

specified.

NOTE: It is the contractor’s responsibility to properly safeguard PII from loss, theft, or inadvertent disclosure and 

to immediately notify the Government of any loss of personally identifiable information. Personally identifiable 

information is “information that can be used to distinguish or trace an individual’s identity, such as their name, 

social security number, biometric records, etc., alone, or when combined with other personal or identifying 

information which is linked or linkable to a specific individual, such as date and place of birth, mother’s maiden 

name, etc. (reference: OMB Memorandum 07-16). Other specific examples of PII include, but are not limited to: 

 Personal identification numbers, such as passport number, driver’s license number, taxpayer identification 

number, or financial account or credit card number.

 Address information, such as street address or personal email address.

 Personal characteristics, including photographic image (especially of face or other distinguishing 

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice 

signature, facial geometry).

Prior to beginning work on this contract, each contractor employee who will be performing on this contract 

(including the contractor’s drivers and any subcontractor employees) must sign an SEC Non-Disclosure 

Statement. Any new employee added after award must also sign the Non-Disclosure Statement prior to 

performing on the contract.

The signed Statements must be forwarded to: U.S. Government Publishing Office, Attn: APS DC, STOP: CSAPS, 

Room C838, 732 North Capitol Street, NW, Washington, DC 20401.

WARNING: Proper control and handling must be maintained at all times to prevent any information or materials 

required to produce the product ordered under these specifications from falling into unauthorized hands. Unless 

otherwise indicated herein, all erroneous/extra copies produced by the contractor are to be destroyed beyond 

recognition by means of abrasive destruction, burning, shredding, or other method that guarantees complete 

protection against access.
Litigation and Non-Litigation Support Services Page 5 of 27

376-S (R-4) (02/21)

DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials used 

in the production of sensitive information will be definitely destroyed, i.e., burning, pulping, shredding, macerating, 

or other suitable similar means. Electronic records must be definitely destroyed in a manner that prevents 

reconstruction. Definitely destroying the records means the material cannot be reassembled and used in an 

inappropriate manner in violation of law and regulations. Sensitive records are records that are national security 

classified or exempted from disclosure by statute, including the Privacy Act or regulation.

If the contractor selects shredding as a means of disposal, it is preferred that a cross-cut shredder be used. If a strip 

shredder is used, the strips must not exceed one-quarter inch. 

The contractor must provide the method planned to dispose of the materials. A Government representative may be 

required to be present for the disposal of waste materials. At Government’s option, contractor may be required to 

return all waste materials to the ordering agency. 

SECURITY CONTROL PLANS: The contractor shall maintain in operation, an effective security system where 

items by these specifications are reproduced and/or stored (awaiting distribution or disposal) to assure against theft 

and/or the product falling into unauthorized hands. 

Contractor is cautioned that no Government provided information/materials shall be used for non-government 

business. Specifically, no Government information shall be used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during the term of the contract.

The contractor shall present, in writing, to the Contracting Officer within 24 hours of being notified to do so by the 

Contracting Officer or his/her representative, detailed plans for the following activities. The workday after 

notification to submit will be the first day of the schedule. 

THESE PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE GOVERNMENT 

AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. THE GOVERNMENT 

RESERVES THE RIGHT TO WAIVE ANY OR ALL OF THESE PLANS.

The Security Control Plans shall provide in detail, at a minimum:

 How Government materials will be secured to prevent disclosure to a third party prior to and after 

termination of contract.

 How all accountable materials will be handled throughout all phases of production.

 List of subcontractor(s) and their specific function(s).

 How the disposal of waste materials will be handled.

 How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract, 

shall be adhered to by the contractor and/or subcontractor(s).

 A list of secured carriers that will be used to deliver the final products to third parties.

Option Years: For each option year that may be exercised, the contractor will be required to re-submit, in writing, 

the above plans detailing any changes and/or revisions that may have occurred. The contractor should be prepared 

to submit these plans to GPO within five (5) workdays of notification of the option year being exercised.

If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement 

confirming that the current plans are still in effect.
Litigation and Non-Litigation Support Services Page 6 of 27

376-S (R-4) (02/21)

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award.

Prior to placement of orders in each SEC Regional Office, contractor may be required to attend a postaward 

meeting at each individual office location, particularly the LA, NY, and SF Offices.

NOTE: Person(s) that the contractor deems necessary (including the Service Center Account Representative) for 

the successful implementation of the contract must be in attendance. (See “SERVICE CENTER” specified in 

SECTION 2.)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from March 1, 2020 through February 28, 2021, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.
Litigation and Non-Litigation Support Services Page 7 of 27

376-S (R-4) (02/21)

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the 

penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.

PRIVACY ACT

(a) The contractor agrees:

(1) to comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in the 

design, development, or operation of any system of records on individuals in order to accomplish an 

agency function when the contract specifically identifies (i) the system or systems of records and (ii) 

the work to be performed by the contractor in terms of any one or combination of the following: (A) 

design, (B) development, or (C) operation;

(2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in the 

proposed subcontract requires the design, development, or operation of a system of records on 

individuals to accomplish an agency function; and

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract 

which require the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to 

accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of 

the agency where the violation concerns the operation of a system of records on individuals to accomplish 

an agency function. For purposes of the Act when the contract is for the operation of a system of records 

on individuals to accomplish an agency function, the contractor and any employee of the contractor is 

considered to be an employee of the agency.

(c) The terms used in this clause have the following meanings:

(1) “Operation of a system of records” means performance of any of the activities associated with 

maintaining the system of records including the collection, use, and dissemination of records.

(2) “Record” means any item, collection or grouping of information about an individual that is maintained 

by an agency, including, but not limited to, his education, financial transactions, medical history, and 

criminal or employment history and that contains his name, or the identifying number, symbol, or other 

identifying particular assigned to the individual, such as a finger or voice print or a photograph.

(3) “System of records” on individuals means a group of any records under the control of any agency from 

which information is retrieved by the name of the individual or by some identifying number, symbol, 

or other identifying particular assigned to the individual.

PAYMENT: At the time of delivery, the contractor must submit an itemized receipt to an authorized representative 

of the ordering agency for verification. This receipt must indicate all copier counts, material furnished by the 

contractor, and operations performed by the contractor. 

Contractor must submit this signed, verified receipt with his billing invoice to: U.S. Government Publishing Office, 

Comptroller, Stop: FMCE, Financial Management Service, Washington, DC 2040l. (NOTE: GPO offers a 

Contractor Fax Billing System. Please visit the GPO website for more information.)
Litigation and Non-Litigation Support Services Page 8 of 27

376-S (R-4) (02/21)

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this method 

can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located 

at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF 

PRICES.” Invoices received that are not itemized as specified may be returned to the contractor for 

correction and may cause a delay in payment.
Litigation and Non-Litigation Support Services Page 9 of 27

376-S (R-4) (02/21)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the fast turnaround of black and color duplicating/copying of litigation and 

non-litigation documents; reproducing oversized black and full color litigation and non-litigation documents; and, 

CD and DVD duplication; requiring such operations as program management, copy preparation, 

duplicating/copying in black and full color, blowbacks, Bates numbering, scanning, binding, construction, CD/DVD

duplication, packing, and distribution. 

Additionally, the contractor will be required to provide/implement and manage a Service Center.

TITLE: Litigation and Non-Litigation Support Services.

NOTICE TO CONTRACTORS: The majority of the documents reproduced on this contract will be litigation 

documents of a sensitive nature and will require special safeguards. Release of the material to anyone not 

authorized by the SEC or Contracting Officer is prohibited. All copies must be accounted for and waste sheets 

destroyed beyond recognition or reconstruction.

NOTE: Approximately 95% of all orders placed will be out of the Boston, LA, NY, and SF Regional Offices. (See 

Exhibit 1 for list of SEC Regional Offices with their complete addresses and contact information.)

Unless otherwise specified, all specifications apply to both litigation and non-litigation documents.

FREQUENCY OF ORDERS: It is impossible to predetermine the number or frequency of orders which will be 

placed during the term of this contract. However, based on historical data, it is anticipated that the total number of 

orders placed will be for up to approximately 500 orders per year.

QUANTITY: Up to approximately 20 copies per order. (NOTE: An occasional order may exceed 20 copies.)

NUMBER OF PAGES: Approximately 1 to 100,000 pages per order. (NOTE: An occasional order may exceed 

100,000 pages.) 

NOTE: It is anticipated that the majority of the leaves will reproduce face only. 

TRIM SIZES: 

Xerographic Copies (Black and Full Color): 8-1/2 x 11”; 8-1/2 x 14”; 11 x 17”.

Oversized Black and Full Color Documents: Up to 48 x 48”.

Tab Dividers: 8-1/2 x 11 with 1/2” or 1” side or bottom tab.

NOTE: On an occasional order, material smaller than 8-1/2 x 11” may be furnished but may be reproduced onto 

an 8-1/2 x 11” sheet. 

GOVERNMENT TO FURNISH: Furnished copy and reprint copy and occasionally glossy photo prints will be 

furnished. NOTE: Documents may be furnished loose or in a variety of bound styles. See “COPY 

PREPARATION.”)

Banker-type boxes containing loose files to be scanned. Each box will consist of approximately 1,600 files. Each 

file is made up of approximately 1 or 2 leaves.

CDs, DVDs, USB drives, and/or external hard drives may be furnished for outputting for reproduction.
Litigation and Non-Litigation Support Services Page 10 of 27

376-S (R-4) (02/21)

PDF files furnished via email or via an FTP site (Accellion) for the non-litigation documents for outputting for 

reproduction.

Preprinted tab dividers to be inserted throughout and bound with reproduced document or inserted into binders.

Occasionally, preprinted documents may be furnished for Bates numbering, laminating, or foam back mounting. 

CDs/DVDs to be duplicated.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO

imprint, form number, and revision date, carried in the furnished copy or furnished electronic files, must not print on

finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

The contractor must be able to accept files electronically via a FTP server. Appropriate log-on instructions and 

protocol must be provided at time of award. The contractor must provide necessary security for the SFTP, which 

at a minimum, must have a unique user ID and password. 

Estimate – For agency information purposes only, upon receipt of each print order, the contractor is required to 

provide an estimate of each job within one (1) hour of receipt of the print order. The ordering agency may take up 

to five (5) workdays to provide an “O.K. to Proceed” with production of the order. Contractor to send the estimate 

to the ordering agency contact as specified on the print order.

PROGRAM MANAGEMENT: Contractor shall be required to perform project management functions relating 

to any SEC litigation order placed on this contract by any of the SEC Regional Offices. Project management 

functions include, but are not limited to, coordination and communication between all SEC Regional Offices and 

the contractor, status of orders placed, and implementing/managing the Service Center, as specified herein.

COPY PREPARATION: Contractors are cautioned that this is a labor-intensive contract as copy will be furnished 

in a variety of binding styles.

Litigation copying documents will consist of a variety of binding styles including stapled sets, paper/binder clipped 

sets, binders, manila folders, redwell folders, plastic sleeves, affixed notes, etc. There may be items that do not 

require duplication, but these items do have to be maintained with the applicable documents, or as otherwise 

indicated on the print order.

Non-Litigation documents include, but are not limited to, single and multi-leaf handouts, reports, bound 

publications, binders with inserted pages and tab dividers, posters, and banners.

Contractors will be required to separate each page for duplication/copying. 

After reproduction, furnished originals and reproductions must be reassembled and bound in the same sequence and 

manner as they were originally received, unless otherwise specified.

All material furnished to the contractor must be kept in pristine condition. These materials must be returned exactly 

as they were furnished to the contractor in regard to condition, order, fastening, affixed notes, folders, etc., unless 

otherwise specified.

NOTE: On a rare occasion, contractor may be required to reproduce a bound book or publication that MUST NOT 

be disassembled or have the binding destroyed in any way.
Litigation and Non-Litigation Support Services Page 11 of 27

376-S (R-4) (02/21)

Litigation work placed on this contract (for reproduction in black only) will be categorized by the following grades:

 

Grade A (Autofeed) – Defined as 50 or more pages between roadblocks, single-sided. 

Grade A documents are in excellent condition and are usually copies organized in large rubber-banded or clipped 

sections. This grade has large sections of loose documents that are separated into sections of 50 or more pages by 

slip sheets. This grade is all 8-1/2 x 11”, single-sided, with no clips or staples. Documents that qualify as light 

litigation where three or more copies are requested would fall into this category. 

Grade B (Light Litigation) – Defined as 25 to 49 pages between roadblocks, one or two sides. 

Grade B documents are in excellent condition and are usually copies that are organized in large rubber-banded, 

clipped, or stapled sections. This grade is very similar to Autofeed but with slightly more frequent roadblocks. 

Grade B documents are Autofeed documents that are all the same size, one or two sides as furnished. This grade 

has low staple frequency, no hand-placed pieces, no stream feeding, and no special handling. Documents that 

qualify as medium litigation where three or more copies are requested would fall into this category. 

Grade C (Medium Litigation) – Defined as 6 to 24 pages between roadblocks. 

Grade C documents primarily consist of clipped and stapled sections of letter and legal-sized paper. This grade 

would include copying of file folder labels and/or index tabs. This type of work tends to entail more handling and 

organization, and may entail a small amount of tags or “Post-It” style sticky notes that may need to be removed and 

replaced while copying. This grade has medium to low staple frequency, no hand placing, no stream feeding, no 

special handling, and is primarily autofeed. Medium litigation will consist primarily of copies but can include 

original documents in good condition. Documents that qualify as heavy litigation where three or more copies of 

are requested would fall into this category. 

Grade D (Heavy Litigation) – Defined as 1 to 5 pages between roadblocks. 

Grade D documents consist of heavily stapled and clipped sections. Documents may consist of a mix of original 

documents and copies, odd size pages, and a minimal amount of pages that require hand placement. Files that 

contain a mix of legal and letter-sized paper, as well as a moderate amount of tags and “Post-It” style sticky notes 

that need to be removed and replaced during copying. This grade includes pre-punched originals that need to be 

stream-fed or specially handled (including un-burst computer forms). Grade D copying requires a high level of 

handling and organization. Orders that include “copy-tagged documents only,” (commonly referred to as “pick and 

choose”) will often fall into this category. 

Grade E (Light Glasswork) – Defined as documents that require some hand placement. 

 

Grade E (Light glasswork) may include labor intensive work with a small amount of pages that would be feedable. 

This grade has a high staple frequency, some hand placing, mostly stream-feed (e.g., double-sided, GBC punched 

originals). 

Grade F (Heavy Glasswork) – Defined as documents that require hand placement. 

Grade F are original documents that require hand placement. These documents will often be very old originals, 

checks, receipts, phone bills, etc. This grade is the most labor intensive, usually requiring special handling and 

attention to detail for each page or section of pages. Contrast and edge-to-edge issues are common. This grade 

may contain staple groups within staple groups. Grade F has little or no stream and/or auto-feed (e.g., checks 3-up, 

water damaged, or fragile originals, receipts, copy envelopes and contents) and involves special handling.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 
Litigation and Non-Litigation Support Services Page 12 of 27

376-S (R-4) (02/21)

Government Paper Specification Standards No. 12 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_12.pdf?sfvrsn=2.

All paper used in each copy must be of a uniform shade. 

The paper to be used will be indicated on each print order. 

NOTE Regarding JCP Codes A60 and A180 Only: The requirement for postconsumer fiber (as specified in the 

Government Paper Specification Standards No. 12) for these stocks is waived. However, the addition of 

postconsumer fiber is encouraged provided that the requirements of this Standard are met. All other attributes 

remain the same.

NOTE: The majority of products will be reproduced on white paper stock, as applicable to the stocks listed below.

Xerographic Copies: 

Black Only (Text):

White Offset Book, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60; or at contractor’s option, 

White Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code D10; or at contractor’s option, 

White Plain Copier, Xerographic, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code O-65. 

White and Colored No. 1 Offset Book, Smooth-finish, basis weight: 60 lbs. per 500 sheets, 25 x 38”, equal to JCP 

Code A61.

Colored Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code D10. 

Color Copies (Text): 

White High Quality Xerographic Copier, Laser Printer, basis weight: 24 lbs. per 500 sheets, 17 x 22”, equal to JCP 

Code O-61. 

Covers: 

White and Colored Vellum-finish Cover, basis weight: 65 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L20. 

Clear Acetate Cover Sheets, 5 mil.

Colored Vinyl Cover Sheets, 15 mil. 

Die-Cut Tab Dividers and Non-Litigation Documents: 

White and Colored Index, basis weight: 90 lbs. per 500 sheets, 25-1/2 x 30-1/2”, equal to JCP Code K10. 

Oversized Black Xerographic Documents: 

White Plain Copier, Xerographic, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code O-65. 

Oversized Full Color Documents: 

White Coated One-side Text (C1S), basis weight: 100 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A160. 

(NOTE: Stock must match HP Universal Instant-Dry Satin Photo paper in appearance and size.)

White Litho (Gloss) Coated Book, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A180. 
Litigation and Non-Litigation Support Services Page 13 of 27

376-S (R-4) (02/21)

TAB DIVIDERS: When ordered, contractor will be required to set type on or electronically label (at contractor’s 

option) the tab portion of tab dividers. Contractor to match furnished copy.

Orders may require tab dividers for stock letter tabs (A through Z) or side number tabs (1 through 1,000). An 

occasional order may require number tabs higher than 1,000. Typical orders will be for approximately 2 to 20 tabs 

dividers per set.

Side and bottom tabs will be required. (Majority of tab dividers will require 1/2” side tabs.)

DUPLICATING/COPYING: Contractor must produce exact duplicates of the copy furnished, exactly the way it 

was furnished to them, unless otherwise indicated on the print order. 

All reproduced copy must be legible. At a minimum, duplicated pages must maintain the quality of the furnished 

original. Copies will not be acceptable if they contain background tone, strip-lines, or are not equal to the furnished 

copy. NOTE: Some furnished documents may be very old and/or in poor condition. 

Xerographic Copies: Reproduce text one side only, face and back, head-to-head, or head-to-side in black or color. 

When ordered, Covers 1, 2, 3, and/or 4 reproduce in black or color. 

When ordered, furnished material less than 8-1/2 x 11” may be reproduced onto an 8-1/2 x 11” sheet.

Die-Cut Tab Dividers: Reproduce tab dividers face only in black (tab portion only). Follow instructions on 

individual print orders for position. 

Oversized Black Xerographic Documents: Reproduce face only. Oversized xerographic documents may be ordered 

to be reproduced same-size, enlarged, or reduced, as specified on individual print orders. NOTE: Xerographic 

copies must not contain background tone and must be equal to or better than a duplicating process such as direct 

image duplicating. 

Oversized Full Color Ink Jet or Electrostatic Documents: Reproduce face only in full color. Minimum resolution 

must be 300 dpi. Contractor will be required to scan original color copy furnished by the Government. 

BLOWBACK: When ordered, the contractor must be able to reproduce (in black or full color from furnished CDs, 

DVDs, USB drives, external hard drives (up to 1 terabyte (TB)), and/or emailed PDF files) and bind, as specified 

on the print order.

Blowback reproductions will be for face only and face and back leaves.

MARGINS: Margins will be as specified on the print order or furnished copy/electronic file.

BATES NUMBERING: When ordered, Bates numbering will be required for both hard copy and electronic 

reproductions in black ink in consecutive sequence.

Orders will require numbering documents prior to duplicating/copying using a Bates numbering machine, 

numbering stickers, or through electronic means, as specified. No duplicated or missing numbers allowed.

SCANNING: 

Scan documents furnished by the Government. It is anticipated that letter size, legal size, and oversized documents 

will require scanning. Minimum Three Star (300 ppi, 8 or 16 bit) will be required. The contractor will be required 

to save as an Adobe Acrobat (version X Pro) PDF file or TIFF file onto a CD or DVD, as specified. Additionally, 

contractor must print title on disc and insert into a jewel case (see “PACKING” for requirements).
Litigation and Non-Litigation Support Services Page 14 of 27

376-S (R-4) (02/21)

Scanner Imaging Performance and Monitoring: Scanner performance and consistency during production shall be 

evaluated daily prior to scanning by the contractor with the DICE Device Level Target (available as the Golden 

Thread target from Image Science Associates). Contractor is responsible for obtaining targets and evaluation 

software. 

If scanner performance drops below the required minimum FADGI level specified, the contractor shall stop all 

scanning and address the deficiency. Failure by the contractor to address the deficiency may require the contractor 

to re-scan documents at no expense to the Government. No extra time can be allowed for this re-scanning; such 

operations must be accomplished within the original production schedule allotted in the specifications.

Litigation Orders – When required, the contractor must name the PDF file using the naming structure specified on 

the print order.

Non-Litigation Orders – When requested, the contractor must name the PDF file as specified under “FILE 

NAMING.”

When saving to a CD/DVD, the title on the CD/DVD prints on top of disc in black ink (no disc labels). All printing 

on the disc shall comply with the requirements set forth in the International Standards IEC 908 and amendment ISO 

10149 and ISO 9660 for CD/DVD. Inks used for the disc title must not damage the lacquer layer.

When required, contractor may be required to scan, Bates-number, and reproduce (duplicate/copy) furnished hard 

copy all in one pass, the majority of which will be 8-1/2 x 11”.

BINDING: Bind as indicated on the print order. Various binding styles will be ordered as follows: 

Gather in sequence as furnished. On rare occasions, two-piece separate paper covers will be required. 

It is anticipated that copies reproduced in color will be inserted throughout and bound with other documents.

Side-wire stitch with one (upper left corner (ULC)) or two stitches. 

Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page signatures 

after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be 

allowed.

Covering with Acetate or Vinyl Sheets: Occasionally, the contractor will be required to place a sheet of Clear 

Acetate (5 mil) or Colored Vinyl (15 mil) on top of document. The contractor will be required to bind this cover 

sheet with document. 

Tape Binding: Gather text and covers and glue spine. After gluing the spine, the contractor must wrap and glue 

black binding tape around the entire spine dimension. Tape must extend from spine approximately 1/2” onto front 

and back covers. 

GBC Binding: Punch rectangular holes (3/16 x 5/16” in size), 9/16” center to center, on the bind edge. Bind text 

and cover with white or colored plastic GBC style combs of suitable capacity. 

Velo-Binding: Punch and bind text and cover with white or colored Velo-style plastic strips. 

Punch and bind text and covers with Acco-fasteners (or equal) of suitable capacity.

Bind with spring binder clips.

Folding: Occasionally, documents will require one fold or two continuous folds.
Litigation and Non-Litigation Support Services Page 15 of 27

376-S (R-4) (02/21)

Hand Folding: Hand fold oversized documents as indicated on the individual print order. 

Roll oversized documents and band with rubber bands.

Drilling: Drill two or three round holes, 1/4” or 5/16” in diameter, as specified. 

Trim to a size smaller than 8-1/2 x 11”.

Slip Sheeting: Place a sheet of Colored Writing (20-lb.) paper between documents to separate. 

Insert into manila folder, redwell folder, or plastic sleeve, as specified. When required, contractor must label manila 

and redwell folders, as specified.

When furnished, insert furnished, preprinted tab dividers into reproduced document and bind, as specified or insert 

into binders, as specified.

Insert text and/or tab dividers into binders. Insert covers (front, back, and/or spine) into clear vinyl pockets. Binders 

will range from 1” to 4” in capacity, as specified on the print order. (See “CONSTRUCTION.”) NOTE: Contractor 

must ensure binder rings are in a closed, locked position. 

Sheet Lamination: A single thickness of 5 mil clear plastic, or equal, material shall be securely bonded to one side 

or to both sides of the sheet as ordered (sheet size up to 24 x 36”). After laminating, trim laminate four sides. 

Products laminating on both sides must have a 1/16” border on all sides. The finished laminated sheets shall be 

such that there shall be no appreciable change in color of paper and image. The contractor must guarantee that the 

coating will be waterproof, not curl or break when bent at a 90 degree angle, and will not separate from the sheet 

under normal use. 

Mounting Oversized Documents on Foam Core Board: A single thickness of 3/16” foam core board shall be securely 

adhered to the back of the sheet as ordered (sheet size up to 48 x 48”). After mounting, trim flush all four sides. 

CONSTRUCTION (1” to 4” Binders): White (unless otherwise specified) vinyl covering and clear vinyl pockets 

shall be electronically/dielectrically heat sealed over No. 1 quality binders boards, 0.10” thick, +/-0.025”, forming 

securely sealed edges all around the binder and on each side of the backbone, as hinges. Binders boards to have 

smooth edges, and the outer corners round cornered. Grain of boards must be parallel to the short dimension. 

Clear vinyl pocket at top edge on front and back cover and backbone shall not be sealed to allow for inserts. Clear 

vinyl covering over backbone to be die-cut at top with a 1/2” deep, half-moon shaped thumb notch, the full width 

of backbone. 

Binder size will be approximately 11-1/2” (bind) x 10-5/8”. Heavy duty wide flat base element with three round or 

“D” shaped rings, as specified. Rings will be spaced 4-1/4” center to center. Element must be equipped with 

opening and closing levers at each end. Metal element must be machine finished, no rough edges. Opening/closing 

levers must not extend beyond the edge of the binder and must have a firm action, no free play. 

All exposed metal parts shall be nickel plated and corrosion resistant. The metal looseleaf element is to be securely 

riveted with not less than two metal rivets to the backbone of the 1” and 2” binders and to the back cover of the 3” 

and 4” binders. The rivet heads, if exposed, must be the same color as the binder vinyl. 

CD AND DVD DUPLICATION: When ordered, the contractor must duplicate the furnished CD (CD-R or CDRW) or DVD in the number of copies specified on the print order. Additionally, contractor must print title on disc 

and insert into a jewel case (see “PACKING” for requirements).

The title on the CD/DVD prints on top of disc in black ink (no disc labels). All printing on the disc shall comply 

with the requirements set forth in the International Standards IEC 908 and amendment ISO 10149 and ISO 9660 

for CD/DVD. Inks used for the disc title must not damage the lacquer layer.
Litigation and Non-Litigation Support Services Page 16 of 27

376-S (R-4) (02/21)

Disc Manufacturing: Discs produced under this contract shall be in compliance with standards set by the 

International Standards Origination (ISO). Discs are 4.72” in diameter, single sided, with a highly reflective metal 

layer sealed with a protective lacquer. The reflective layer shall be completely sealed with lacquer on both the inner 

and outer edges of the disc.

MEDIA CONVERSION: On occasion, the furnished documents/files may contain an electronic medium that 

needs to be converted and saved as a PDF file to another type of electronic medium. The SEC will specify which 

media is to be converted and provide special instruction at that time.

FILE NAMING (Non-Litigation Orders): After saving the files, the contractor will provide customized file 

naming services that include: 

 SEC file number

 Name of issuer of the Form 144

 Name of person for whom the transaction is reported

 Date stamped on the Form 144

PACKING: 

When ordered, insert each CD/DVD into a standard, clear jewel case (one disc per case). The discs inserted into 

jewel cases must fit securely in the disc tray to prevent damage in transit. 

Pack CDs/DVDs (inserted in jewel cases) appropriately so as not to damage discs/jewel cases during delivery.

Pack reproduced copies in appropriately-sized shipping containers (bankers boxes) not to exceed 45 pounds when 

fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product(s) will not be damaged during delivery.

NOTE: RE-PACK ORIGINALS IN ORIGINAL SHIPPING CONTAINERS. Do not replace containers without 

permission from the ordering agency.

LABELING AND MARKING (Package and/or Container label): Contractor to download GPO Form 905 (R.

7-15), “Labeling and Marking Specifications” which can be located on GPO.gov, fill in appropriate blanks, and 

attach to shipping containers. 

On occasion, contractor may be required to label containers to include case title, case number, and any other 

identifying feature as instructed by the ordering agency.

Contractor MUST maintain markings on original containers, as furnished. Contractor must not label/mark original 

containers in any way.

DISTRIBUTION: Deliver f.o.b. destination to the SEC Regional Office where the job originated, unless otherwise 

specified. Inside deliveries will be required. (See Exhibit 1 for list of SEC Regional Offices with their complete 

addresses and contact information.)

NOTE: All orders must be delivered directly by an employee of the contractor.

On an occasional order, contractor may be required to ship f.o.b. destination (via overnight express or 2nd Day 

service using the ordering agency’s shipping account) to a facility other than where the order originated, to SEC 

Headquarters, to a SEC Regional Office, or to a third party, as specified on the print order. NOTE: The ordering 

agency’s shipping account number will be provided after award.
Litigation and Non-Litigation Support Services Page 17 of 27

376-S (R-4) (02/21)

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 376-S, Print Order XXXXX, and applicable SEC Regional Office.” The notice 

must provide all applicable tracking numbers, delivery/shipping method, and title of product. Contractor must be 

able to provide copies of all delivery/shipping receipts upon agency request. (NOTE: In the body of the email, 

contractor must reference the Purchase Order and Jacket Numbers and the SEC Matter Number.)

Upon completion of each order, when applicable, all furnished material must be returned to the address indicated 

on the print order. These materials must be packaged and returned separately from the entire job. Unless otherwise 

specified, these materials must be returned exactly as they were received by the contractor in regard to condition, 

order, fastening, affixed notes, folders, etc. The contractor must be able to produce a separate signed receipt for 

these materials at any time during the contract. 

All expenses incidental to picking up and returning materials (when applicable) must be borne by the contractor.

SCHEDULE: Adherence to the schedule specified on the individual print order must be maintained. Contractor 

must not start production of any job prior to receipt of the individual print order (GPO Form 2511).

NOTE: Contractor’s plant must be available to pick up, produce, and deliver work from 7:00a.m. to 7:00p.m. 

Monday through Friday with occasional delivery on a weekend or Federal holiday. 

When applicable, print order and furnished material must be picked up from and returned to the applicable regional 

office. 

Some print orders and furnished materials/placement of orders will be furnished via email or FTP.

No definite schedule for pickup of material can be predetermined at this time.

The following schedules begin upon receipt of “O.K. to Proceed” on the job estimate (via email). (See 

“CONTRACTOR TO FURNISH.”) 

Schedule requirements are as follows: 

 Approximately 5% of the orders must be completed and delivered at destination within 4 to 8 hours (as 

specified) of receipt of estimate approval (via email). 

 Approximately 45% of the orders must be completed and delivered at destination within 24 hours of receipt 

of estimate approval (via email). 

 Approximately 50% of the orders will require a schedule longer than 24 hours and that is mutually agreeable 

between the ordering agency and the contractor based on size and complexity of the job.

The ship/deliver date indicated on the print order is the date products ordered for delivery/shipping f.o.b. destination 

must be delivered to the destination(s) specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile 

at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 
Litigation and Non-Litigation Support Services Page 18 of 27

376-S (R-4) (02/21)

SERVICE CENTER: The contractor is to implement and manage a Service Center. 

The contractor must provide a dedicated, toll-free number after award. The contractor will be responsible for all 

costs associated with the toll-free line. It is impossible to predetermine the volume of phone calls during the term 

of this contract. However, based on past performance, it is anticipated that there will be up to approximately 50

calls per year.

The service center must be in place, with operators ready to accept calls, within 20 workdays of contract award.

The contractor must provide the following –

 All telephone and computer equipment necessary to handle the volume of calls. It is the contractor’s 

responsibility to determine the required equipment needed.

 The contractor must provide coverage 24 hours a day, seven (7) days per week, including all Federal 

holidays. The contractor must provide a live, qualified account representative specifically assigned to each 

SEC Regional Office. Each regional office account representative must be able to answer questions and 

assist with jobs for their assigned regional office. (NOTE: More than one regional office may be assigned 

to the same account representative as long as the representative is able to service his/her assigned regional 

office(s) in accordance with these specifications.

 During normal business hours, the contractor must ensure that 98% of all calls are answered within 30 

seconds of receipt of calls and connected to a live representative within three (3) minutes of the call being 

answered. 

 During normal business hours, the contractor must provide a roll-over voice-mail if the caller would prefer 

to leave a message in lieu of holding for the next available representative.

 During normal business hours, the contractor must return all voice-mail messages within 30 minutes of 

receipt.

 During the off hours, the contractor must provide voice-mail in the event that a representative is unable to 

answer a call.

 During the off hours, the contractor must return all voice-mail messages within 30 minutes of receipt.

 Contractor must be able to answer questions from SEC staff regarding the contract, including but not limited

to, instructions on placing orders, how to set up accounts, placement and status of orders, contractor

information, subcontractor for particular regional office, etc.

 Contractor must furnish Service Request Reports (see below).

SERVICE REQUEST REPORTS: Contractor is to furnish weekly reports, and monthly, quarterly, and annual 

cumulative reports that are to include, but are not limited to –

 Number of service requests.

 Reason for service request.

 SEC Regional Office where service request originated.

Reports are to be emailed to: printisj@sec.gov. 
Litigation and Non-Litigation Support Services Page 19 of 27

376-S (R-4) (02/21)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. 1. (a) 1,965 150

(b) 921 60

(c) 558 75

(d) 57,693 48

(e) 270 225

(f) 1,005 30

2. 11,733 243

II. (a) 45

(b) 63

III. (a) 393

(b) 174,783

(c) 300

(d) 150

(e) 15

(f) 15

(g) 45,096

(h) 8,124

(i) 3,501

IV. (a) 429,003

(b) 139,902

(c) 225

(d) 792

(e) 30

(f) 48

V. (a) 6

(b) 3
Litigation and Non

-Litigation Support Services Page 20 of 27

376-S (R-4) (02/21)

(1) (2)

VI. 1. (a) 570,348 1,113

(b) 435 225

(c) 1,365 75

(d) 135 150

(e) 9,600 225

(f) 165 60

(g) 38,520 150

2. (a) 186

(b) 15

(c) 45

VII. (a) 222

(b) 282

(c) 255

(d) 36

VIII.(a) 13,698

(b) 15

(c) 24

(d)9

(e) 15

(f) 24

(g)9

(h) 63

(i) 567

(j) 114

(k) 30

(l) 5,226

(m) 30

(n) 5,286

(o) 3,237

(p) 66 (q) 6 (r) 1,887 (s) 38,835 (t) 15 (u) 9

(v) 216 (w) 75 (x) 6,912

(y) 77,028

IX. 300
Litigation and Non-Litigation Support Services Page 21 of 27

376-S (R-4) (02/21)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate, as applicable. 

Unless otherwise specified, the cost of all paper must be charged under Item VI., as applicable.

I. DUPLICATING/COPYING (XEROGRAPHIC COPIES): The prices offered must include all costs related 

to the duplicating/copying, packing, labeling and marking, and complete distribution of all products ordered in 

accordance with these specifications. 

Each different classification of litigation reproduction will be identified by a “Grade,” as specified in 

“SECTION 2. - SPECIFICATIONS.” 

The prices offered for line items I.1.(a) through (f) must include the cost of reproducing furnished litigation 

documents exactly as received from the ordering agency in regard to order, fastening, affixed notes, folders, 

etc., unless otherwise specified.

The prices offered for line items I.2. must include the cost of color copying from furnished copy, collating, and 

binding color copies with the product as specified. 

In addition, the prices offered for items I.1.(a) through (f), and I.2. must include the cost of returning furnished 

materials exactly as they were received by the contractor in regard to condition, order, fastening, affixed notes, 

folders, etc., unless otherwise specified.

The charge for rubber banding (when ordered) must be included in the overall costs. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF 

PRICES.” Invoices received that are not itemized as specified may be returned to the contractor for 

correction and may cause a delay in payment.
Litigation and Non-Litigation Support Services Page 22 of 27

376-S (R-4) (02/21)

A charge under items I.1. and 2., as applicable, will only be allowed when only duplicating/copying is required 

(no scanning). Under no circumstance will a charge under line item I.1. or 2., as applicable, and under line item 

III.(g) or (h), as applicable, be allowed.

NOTE: Certain materials, handling, and binding operations are considered optional, and additional charges 

will be allowed for them under Item VIII. “ADDITIONAL OPERATIONS.”

8-1/2 x 11”

 and 8-1/2 x 14” 11 x 17”

(1) (2) 

1. Duplicating/Copying in Black Only:

(a) Grade A..........................................................per printed page......$___________ $___________

(b) Grade B..........................................................per printed page......$___________ $___________ 

 

(c) Grade C..........................................................per printed page......$___________ $___________ 

 

(d) Grade D..........................................................per printed page......$___________ $___________ 

 

(e) Grade E ..........................................................per printed page......$___________ $___________ 

 

(f) Grade F ..........................................................per printed page......$___________ $___________ 

2. Duplicating/Copying in Color: 

Per Printed Page ...................................................................................$___________ $___________

II. OVERSIZED XEROGRAPHIC DOCUMENTS AND OVERSIZED FULL COLOR INK JET OR 

ELECTROSTATIC DOCUMENTS: The prices offered shall be all-inclusive for producing oversized 

xerographic and oversized full color ink jet or electrostatic documents, in accordance with these specifications 

and shall include the cost of all materials and services necessary for complete production (including gathering 

into sets, rolling, securing with rubber bands, packing, and delivery). 

Prices offered will be on a “per-square foot” basis. Square feet will be computed as the product of the length 

times the width in inches divided by 144 and rounded off to the nearest tenth. 

(a) Oversized documents in black only................................................................. per sq. ft.......$___________ 

(b) Oversized documents in full color................................................................... per sq. ft.......$___________ 

III. SCANNING DOCUMENTS: The prices offered shall be all-inclusive for scanning documents, creating PDF 

or TIFF files, as ordered, and saving to a CD or DVD, as ordered (including cost of disc and jewel case, printing 

on disc, and inserting into jewel case).

Line items III.(g) and (h) will only be allowed when the contractor is required to scan furnished hard copy, 

Bates-number, and reproduce the hard copy in black or color, as applicable.

____________

(Initials)
Litigation and Non-Litigation Support Services Page 23 of 27

376-S (R-4) (02/21)

(a) Auto feed scanning (documents up to and including 8-1/2 x 11”)....................per scan......$___________

 

(b) Hand placement scanning (documents up to and including 8-1/2 x 11”)..........per scan......$___________

(c) Auto feed scanning (documents over 8-1/2 x 11” up to 

and including 11 x 17”).....................................................................................per scan......$___________

 

(d) Hand placement scanning (documents over 8-1/2 x 11” up to 

and including 11 x 17”).....................................................................................per scan......$___________ 

(e) Scanning oversized black only documents (documents over 11 x 17”).......... per sq. ft.......$___________

 

(f) Scanning oversized color documents (documents over 11 x 17”)................... per sq. ft.......$___________

(g) Scanning, Bates-numbering, and duplicating in black (8-1/2 x 11”) ................per scan......$___________

(h) Scanning, Bates-numbering, and duplicating in color (8-1/2 x 11”).................per scan......$___________

(i) Naming PDF files (litigation orders only)...........................................................per file......$___________

IV. BLOWBACK: Reproducing (from CD, DVD, USB Drive, external hard drive, and PDF files via email or 

FTP) to paper. 

(a) Reproducing in black (8-1/2 x 11” and 8-1/2 x 14”) ........................... per printed page ......$___________

(b) Reproducing in color (8-1/2 x 11” and 8-1/2 x 14”) ............................ per printed page ......$___________

(c) Reproducing in black (11 x 17”) .......................................................... per printed page ......$___________

(d) Reproducing in color (11 x 17”)........................................................... per printed page ......$___________

(e) Reproducing oversized black only documents (documents over 11 x 17”) .... per sq. ft.......$___________

(f) Reproducing oversized color documents (documents over 11 x 17”)............. per sq. ft.......$___________

V. CD AND DVD DUPLICATION: Prices offered must include the cost of disc and jewel case, printing on disc, 

and inserting into jewel case.

(a) CD Duplication...................................................................................................per disc......$___________

(b) DVD Duplication ...............................................................................................per disc......$___________

____________

(Initials)
Litigation and Non-Litigation Support Services Page 24 of 27

376-S (R-4) (02/21)

VI. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Xerographic Copies (Text) – Each page-size leaf.

Xerographic Copies (Cover) – Two page-size leaves will be allowed for each complete cover. 

Tab Dividers – Each divider. 

Oversized Black Xerographic and Oversized Full Color Documents – Per square foot.

NOTE: Charge for tab divider stock must be charged under line item VI.1.(g)(1).

1. Xerographic Copies: 

Per Leaf

8-1/2 x 11”

 and 8-1/2 x 14” 11 x 17”

(1) (2) 

(a) White Offset Book (50-lb.),

or at contractor’s option, White Writing (20-lb.),

or White Plain Copier, Xerographic (20-lb.) .................................$___________ $___________

(b) White No. 1 Offset Book, Smooth-finish (60-lb.) .........................$___________ $___________

(c) Colored No. 1 Offset Book, Smooth-finish (60-lb.) ......................$___________ $___________

(d) Colored Writing (20-lb.)................................................................$___________ $___________

(e) White High Quality Xerographic Copier, Laser Printer (24-lb.) ...$___________ $___________

(f) White and Colored Vellum-finish Cover (65-lb.)..........................$___________ $___________

(g) White and Colored Index (90-lb.)..................................................$___________ $___________

2. Oversized Black Xerographic and Oversized Full Color Documents: Prices offered will be on a “per-square 

foot” basis. Square feet will be computed as the product of the length times the width in inches divided by 

144 and rounded off to the nearest tenth. 

(a) White Plain Copier, Xerographic (20-lb.)................................................. per sq. ft.......$___________

(b) White Coated One-side Text (C1S) (100-lb.)........................................... per sq. ft.......$___________

(c) White Litho (Gloss) Coated Book (70-lb.) ............................................... per sq. ft.......$___________

____________

(Initials)
Litigation and Non-Litigation Support Services Page 25 of 27

376-S (R-4) (02/21)

VII. BINDERS: The prices offered must be all-inclusive for furnishing binders in accordance with these 

specifications, and shall include the cost of inserting cover (front, back, and/or spine) inserts and/or text only. 

(a) Binder (1”) ..................................................................................................per binder......$___________ 

(b) Binder (2”) ..................................................................................................per binder......$___________

(c) Binder (3”) ..................................................................................................per binder......$___________

(d) Binder (4”) ..................................................................................................per binder......$___________

VIII. ADDITIONAL OPERATIONS: Line items VIII.(a) through (h) are for 8-1/2 x 11” products only. A charge 

under line item VIII.(w) will not be allowed if the contractor is charging under line item III.(g) or (h), as 

applicable.

(a) Stitching with one (ULC) or two staples....................................................... per copy......$___________

(b) Saddle-stitching in two places....................................................................... per copy......$___________

(c) Covering with Clear Acetate Cover Sheets (5 mil), 

including cost of sheet...................................................................................per sheet......$___________

(d) Covering with Colored Vinyl Cover Sheets (15 mil), 

including cost of sheet...................................................................................per sheet......$___________

(e) Tape Binding................................................................................................. per copy......$___________

(f) GBC Binding (including cost of punching and combs) ................................ per copy......$___________

(g) Velo-Binding (including cost of punching and plastic strips)....................... per copy......$___________

(h) Binding with Acco Fasteners (or equal) (including cost of punching

and fastener).................................................................................................. per copy......$___________

(i) Binding with spring binder clips..................................................................... per clip......$___________

(j) Folding (one or two folds).............................................................per 100 documents......$___________

(k) Hand folding oversized documents....................................................... per document......$___________

(l) Drilling................................................................................................. per 100 leaves......$___________

NOTE: When drilling products with separate covers and/or tab dividers, each thickness of cover and/or 

divider stock will be counted as three leaves.

(m) Trimming to a size smaller than 8-1/2 x 11”.............................................per product......$___________

(n) Slip sheeting..................................................................................................per sheet......$___________

(o) Inserting into Manila folders, including labeling folder.............................. per folder......$___________

(p) Inserting into Redwell folders, including labeling folder............................ per folder......$___________

____________

(Initials)
Litigation and Non-Litigation Support Services Page 26 of 27

376-S (R-4) (02/21)

(q) Inserting into Plastic sleeves....................................................................... per sleeve ......$___________

(r) Inserting furnished, pre-printed die-cut tab dividers..................................per divider......$___________

(s) Die-cut tab dividers (including the cost of typesetting/labeling 

tab portion only, duplicating/copying one-side only, and inserting)..........per divider......$___________

(t) Laminating one side only............................................................................. per sq. ft.......$___________

(u) Laminating both sides.................................................................................. per sq. ft.......$___________

(v) Mounting oversized documents on foam core board

(including cost of foam core board)............................................................. per sq. ft.......$___________

(w) Bates numbering........................................................................................per number......$___________

(x) Media conversion.................................................................................. per Megabyte ......$___________

(y) File naming (non-litigation orders only)..........................................................per file......$___________

IX. SERVICE CENTER: Price must include the costs of all operators/account representatives and 

computer/telephone equipment and toll-free service center line. 

Service Center Operating/Maintenance Fee ............................................... per print order......$___________

____________

(Initials)
Litigation and Non-Litigation Support Services Page 27 of 27

376-S (R-4) (02/21)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By _________________________________________________________________________________________

(Signature and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Printed Name) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
Litigation and Non

-Litigation Support Services Page 28 of 27

376-S (R-4) (02/21) EXHIBIT 1 Page 1 of 3
Litigation and Non

-Litigation Support Services Page 29 of 27

376-S (R-4) (02/21)

EXHIBIT 1 Page 2 of 3
Litigation and Non

-Litigation Support Services Page 30 of 27

376-S (R-4) (02/21)

 

EXHIBIT 1 Page 3 of 3