PROGRAM: 778-S (R-1)

TITLE: Internal Revenue Bulletin

AGENCY: Department of the Treasury

(Internal Revenue Service)

TERM: April 1, 2024 thru March 31, 2025

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPOSITION:

(a) Converting furnished Word documents 

to XML templates . . . per 1,000 characters----------------------------- 17,778 0.68 12,089.04 2.50 44,445.00 0.54 9,600.12 133,333.50 2,370,402,963.00 0.59 10,489.02

(b) Inserting XML tags, attributes, and processing instructions 

to text . . . per 1,000 characters---------------------------------------------- 20,260 1.55 31,403.00 2.25 45,585.00 1.34 27,148.40 23,299.00 472,037,740.00 1.45 29,377.00

(c) Inserting XML tags, attributes, and processing instructions 

to tabular matter . . . per 1,000 characters------------------------------- 6,264 2.83 17,727.12 4.25 26,622.00 3.74 23,427.36 15,973.20 100,056,124.80 3.95 24,742.80

(d) Authors Alterations -

1. Text matter . . . per line-------------------------------------------------------- 746 1.03 768.38 4.36 3,252.56 0.95 708.70 559.50 417,387.00 1.00 746.00

2. Tabular matter . . . per column line---------------------------------------- 100 1.55 155.00 5.00 500.00 1.90 190.00 95.00 9,500.00 2.00 200.00

3. Page remake from previous bulletins . . . per page------------------- 454 5.15 2,338.10 10.00 4,540.00 4.75 2,156.50 567.50 257,645.00 5.00 2,270.00

(e) Line . . . per illustration-------------------------------------------------------- 10 2.06 20.60 5.00 50.00 1.66 16.60 8.50 85.00 1.75 17.50

(f) Square-finish halftone . . . per illustration------------------------------- 10 4.12 41.20 5.00 50.00 3.56 35.60 8.50 85.00 3.75 37.50

(g) PDF File . . . per page----------------------------------------------------------- 3,988 1.75 6,979.00 2.10 8,374.80 1.47 5,862.36 8,973.00 35,784,324.00 1.55 6,181.40

(h) DocBook XML . . . per file----------------------------------------------------- 52 61.80 3,213.60 75.00 3,900.00 52.50 2,730.00 1,339.00 69,628.00 55.00 2,860.00

II. CREATION, REMEDIATION, AND DISTRIBUTION:

(a) Creating 508/WCAG 2.0/2.1 Compliant PDF Files -

1. Text Matter . . . per typeset/print page------------------------------------ 3,988 11.33 45,184.04 2.50 9,970.00 1.89 7,537.32 6,181.40 24,651,423.20 2.00 7,976.00

2. Table of Contents and/or Index Pages . . . 

per typeset/print page---------------------------------------------------------- 52 12.36 642.72 2.50 130.00 2.14 111.28 91.00 4,732.00 2.25 117.00

3. Alternative Text (other than tables/charts) . . . 

per alt text image---------------------------------------------------------------- 162 26.78 4,338.36 15.00 2,430.00 2.85 461.70 315.90 51,175.80 3.00 486.00

4. Alternative Text - Tables/Charts (simple) . . . 

per table/chart-------------------------------------------------------------------- 456 49.44 22,544.64 15.00 6,840.00 2.14 975.84 980.40 447,062.40 2.25 1,026.00

5. Alternative Text - Tables/Charts (complex) . . . 

per table/chart-------------------------------------------------------------------- 894 144.20 128,914.80 40.00 35,760.00 3.09 2,762.46 2,816.10 2,517,593.40 3.25 2,905.50

(b) Remediating 508/WCAG 2.0/2.1 Compliant PDF Files

for IRS Changes Only -

1. Text Matter . . . per typeset/print page------------------------------------ 100 9.27 927.00 3.00 300.00 2.85 285.00 655.00 65,500.00 3.00 300.00

2. Table of Contents and/ or Index Pages . . . 

per typeset/print page---------------------------------------------------------- 10 10.30 103.00 3.00 30.00 2.14 21.40 77.50 775.00 2.25 22.50

3. Alternative Text (other than tables/charts) . . . 

per alt text image---------------------------------------------------------------- 5 26.78 133.90 15.00 75.00 2.85 14.25 100.00 500.00 3.00 15.00

4. Alternative Text -Tables/Charts (simple) . . . 

per table/chart-------------------------------------------------------------------- 5 49.44 247.20 15.00 75.00 2.14 10.70 175.50 877.50 2.25 11.25

5. Alternative Text - Tables/Charts (complex) . . . 

per table/chart-------------------------------------------------------------------- 5 144.20 721.00 40.00 200.00 3.09 15.45 183.75 918.75 3.25 16.25

CONTRACTOR TOTALS $278,491.70 $193,129.36 $84,071.04 $3,006,776,039.85 $89,796.72

DISCOUNT 0.00% $0.00 0.25% $482.82 0.00% $0.00 5.50% $165,372,682.19 0.00% $0.00

DISCOUNTED TOTALS $278,491.70 $192,646.54 $84,071.04 $2,841,403,357.66 $89,796.72

( A W A R D E D )

CURRENT CONTRACTOR

SUPREMUS GROUP, LLC

Prosper, TX

KC FRESH KICKS 

SUPREMUS GROUP, LLC

Prosper, TX

THE VERSAI, LLC

Baltimore, MD 

FRESH GRAPHICS

Forest Grove, OR

NPC, INC.

Claysburg, PA

Page 1 of 1
Program 778-S (R-1) Page 1 of 16

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Internal Revenue Bulletin

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Treasury

(Internal Revenue Service)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning April 1, 2024 and ending March

31, 2025, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC time, on February 22, 2024, at 

the U.S. Government Publishing Office, Washington, DC. 

BID SUBMISSION: Bidders must email bids for this solicitation to: bidsapsdc@gpo.gov. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the subject 

line of the emailed bid submission. (Bids received after 11:00 a.m. on the bid opening date specified above will 

not be considered for award. This will not be a public bid opening.)

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-2226.
Internal Revenue Bulletin Page 2 of 16

778-S (R-1) (3/25)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production functions of this contract are composition, creating PDF and 

XML files, and creating/remediating PDF files to Section 508 and WCAG 2.0/2.1 compliant files (hereinafter 

referred to as “Section 508 compliant”). Any bidder who cannot perform the predominant production functions will 

be declared non-responsible.

QUALITY CONTROL DOCUMENTS: The following documents and publications shall apply. In the event of 

conflict between the documents and publications referenced herein and the content of this specification, the content 

of this specification shall be considered a superseding requirement.

 29 USC Section 508 Standards available at: http://www.section508.gov.

 W3C’s Web Content Accessibility Guidelines (WCAG) (most current version) available at:

http://www.w3.org.

 W3C’s Checklist of Checkpoints for Web Content Accessibility Guidelines (most current version) available 

at: http://www.w3.org.

In addition to the above documents, NASA Procedural Requirements NPR 2800.2 “Electronic and Information 

Technology Accessibility” provide additional guidance.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.
Internal Revenue Bulletin Page 3 of 16

778-S (R-1) (3/25)

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from April 1, 2024 to March 31, 2025, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly indexes from the 12-

month interval ending three months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly indexes for the 12-month interval ending December 31, 

2023, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of 

the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from any subcontractor (if applicable)

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information, in the time specified by the Government, may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

PREAWARD TEST: The contractor being considered for award will be required to demonstrate the ability to 

produce the items required in these specifications by completing a preaward test. The Government reserves the 

right to waive the preaward test if there is other evidence that, in the opinion of the Contracting Officer, indicates 

that the contractor being considered for award has the capability to successfully produce the items required.

For the preaward test, test material, furnished via email, will consist of raw Word documents to be composed and 

converted to PDF and DocBook XML files by the prospective contractor in accordance with these specifications. 

(These files must be 508 compliant tagged before furnishing to the Government.)
Internal Revenue Bulletin Page 4 of 16

778-S (R-1) (3/25)

Contractor shall make PDF and XML files Section 508/WCAG 2.0/2.1 compliant in accordance with these 

specifications and provide the files via email.

NOTE: Contractor shall test 508 compliant PDF prior to submitting test files by using Adobe Acrobat checker or 

CommonLook PDF checker to ensure no errors of any kind are found, that tab-order and structure will match, and 

that any tables contain regular, appropriate headers. Contractor shall test all 508 compliant files for compatibility 

with the latest version of JAWS and Adobe Acrobat software. Contractor must ensure that the files meet all 

applicable Section 508/WCAG 2.0/2.1 standards for PDF files. Contractor must ensure that the creation and 

remediation of all PDF files use the Accessibility Standards set forth by the ordering agency.

Contractor must email test files within three (3) workdays of receipt of test material to: Linda Giacomo, U.S. 

Government Publishing Office, at: lgiacomo@gpo.gov.

If preaward test files are disapproved by the Government, the contractor may be permitted, at the option of the 

Government, additional time to correct defects and/or submit revised test files if so notified by the Contracting 

Officer. (The time allowed to provide additional test material may differ depending upon the nature of the defects 

noted and will be specified when notification is given.)

In the event the revised preaward test files are disapproved by the Government, the contractor shall be deemed to 

have failed to comply with the applicable requirements of these specifications and may be reason for a determination 

of non-responsibility.

Approval will be based upon fulfilling all the requirements of the specifications within the time specified. A single 

deviation from contract specifications may result in declaring the contractor non-responsible.

Failure to deliver completed preaward test files within the stated time may disqualify the contractor from further 

consideration for award. 

All operations necessary in the complete performance of this preaward test shall be performed at the facilities in 

which the contract production will be performed.

No charges will be allowed for costs incurred in the performance of this preaward test.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job, as 

indicated in these specifications, will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. (At the

option of the Government, the postaward conference may be conducted via teleconference.)

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.

A representative from all subcontractors must be in attendance (if applicable).

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket 

number will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order 

will be supplemented by an individual print order for each job placed with the contractor. The print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from April 1, 2024 through March 31, 2025, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 
Internal Revenue Bulletin Page 5 of 16

778-S (R-1) (3/25)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Prior to submitting billing invoice to the U.S. Government Publishing Office (GPO) for payment, 

the contractor must submit an itemized statement of billing to the ordering agency for examination and certification 

as to the correctness of the billing. Contractor must submit billing invoice to the IRS representative specified on 

the print order. 

After ordering agency verification, contractor must submit signed, verified, billing invoice to the GPO for payment. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this method 

can be found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
Internal Revenue Bulletin Page 6 of 16

778-S (R-1) (3/25)

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.
Internal Revenue Bulletin Page 7 of 16

778-S (R-1) (3/25)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the composition of weekly bulletins and the creation and remediation of 

Section 508/WCAG 2.0/2.1 compliant PDF and DocBook XML electronic files requiring such operations as 

composition, creation, remediation, and distribution.

TITLE: Internal Revenue Bulletin.

FREQUENCY OF ORDERS: Approximately 52 orders per year.

NUMBER OF PAGES: Approximately 12 to 420 pages per order.

TRIM SIZE: 8-1/2 x 11”.

GOVERNMENT TO FURNISH: Files will be furnished in English.

Electronic media (including tabular matter and charts) will be furnished as follows –

Platform: Windows or Macintosh operating systems 

(current or near current versions)

Storage Media: Email

Software: Microsoft Word 2016

All software upgrades (for specified applications) that may occur during the term of the contract

must be supported by the contractor.

Additional

Information: Contractor will be required to manipulate files (all type including text and tabular matter) and 

produce required proofs using furnished electronic files and formatting instructions marked on 

PDF proof. All orders placed will be furnished as untagged files.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in electronic files, must not print on finished product.

EXHIBITS: The facsimiles of sample pages shown as EXHIBITS A through D are representative of page makeup 

requirements which will be ordered under this contract. However, it cannot be guaranteed that future orders will 

correspond exactly to these exhibits.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications. 

PREPARATION OF FURNISHED MATERIAL: Contractor will be required to compose raw Word files before

creating Section 508/WCAG 2.0/2.1 compliant PDF electronic files.

Contractor must ensure that there will be no loss of data or any distortion or alteration of original document. 

Prior to processing, the contractor shall perform a basic check of the furnished electronic files. Any errors or data 

corruption that might interfere with proper file processing must be reported to the ordering agency.
Internal Revenue Bulletin Page 8 of 16

778-S (R-1) (3/25)

When instructed by the ordering agency, contractor may be required to make minor corrections to the furnished 

electronic files – including tracking, kerning, spacing, and/or leading to align copy and page elements. Contractor 

shall insert whatever typesetting command codes necessary for contractor’s particular equipment and produce 

required proofs using furnished electronic files.

It is anticipated that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

COMPOSITION: The entirety of each category of composition (text, tabular, and display) must be identical 

throughout the products ordered under these specifications. Renumbering pages and table of contents may be 

required. The composition of the cover page for these publications may be required.

Type Page Dimension – Image size will be 44 x 60 picas – including folio. Two and three column makeup with 24 

points of space between two columns and 12 points of space between three columns.

Typefaces and Sizes – Contractor is required to support the following fonts in sizes 6 through 14 point – as specified:

Times Roman (including small caps and italics) Arial Narrow MT

Times Italic/Times Bold/Times Bold Italic Lucida Math Symbol

News Gothic/News Gothic Bold Universal Pi

No alternate typefaces will be allowed; however, manufacturer’s generic equivalents will be accepted for the above 

typefaces. Bidder shall list in the bid the name of the generic equivalent typeface(s) and composing machine to be 

used.

The Government reserves the right to require samples of any generic equivalent typefaces offered if it is deemed 

necessary in order to determine the suitability of the offered typefaces. In addition, the successful bidder must 

provide the ordering agency with specimens or a complete listing of typefaces and sizes which are available for use 

under this contract.

PROOFS: Upon completion of composition of each week’s bulletin, contractor must furnish an Adobe Acrobat 

PDF soft proof (current version) to the ordering agency. Proof will be transferred to the ordering agency via email.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not create the Section 508/WCAG 2.0/2.1 compliant files prior to receipt of an “O.K. to 

Proceed.” 

DOCUMENTS: Contractor must ensure that all files meet all applicable Section 508 Standards (as revised January 

2018) and Web Content Accessibility Guidelines (WCAG) 2.0/2.1. Documents will require tagging of text,

alternative text, table of contents and index pages, and tables/charts – simple and complex.

Text – Includes tagging and reading order of headers, footers, headings, columns, and text matter. (Table of

contents and index pages: Includes tagging and reading order of text matter.)

Alternative Text (Alt Text) other than Tables/Charts – Includes tagging, writing alt text for images, graphics,

logos, seals, illustrations, signatures, scanned images, screen shots, other non-text elements, and reading order, 

including but not limited to, meaningful description with context. (For example, what is the illustration or 

graphic relevance to the paragraph or subject matter.)
Internal Revenue Bulletin Page 9 of 16

778-S (R-1) (3/25)

Alternative Text (Alt Text) for Tables/Charts – Includes tagging, writing alt text, and tab and/or reading order

for simple and complex tables/charts as defined below:

 Simple Tables/Charts: Defined as a minimum of 3 columns and a combination of up to and including 21 

columns and rows. (For example, 3 columns and 4 rows, 5 columns and 3 rows, or 3 columns and 7 rows.)

 Complex Tables/Charts: Defined as a minimum of 3 columns and a combination of 22 or more columns

and rows. (For example, 3 rows and 8 columns, 10 columns and 3 rows, or 4 columns and 6 rows.)

CREATION AND REMEDIATION: After receipt of “O.K. to Proceed” on PDF proof, contractor will be 

required to create (and remediate, as required) a Section 508/WCAG 2.0/2.1 compliant PDF file.

Creation – Contractor will create a Section 508/WCAG 2.0/2.1 compliant PDF file in accordance with the 

requirements specified under “TAGGING” below. After tagging, contractor will remediate, as required, the file in 

accordance with the requirements specified under “Remediation” below.

Remediation – Contractor will remediate files using proper tagging proceduresin accordance with the requirements 

specified under “TAGGING” below to make files fully Section 508/WCAG 2.0/2.1 compliant.

TAGGING: To create/remediate PDF files, contractor will be required to properly tag all documents/files and create

Alternative Text (Alt Text) for all images, graphics, illustrations, tables/charts, signatures, and other non-text

elements.

NOTE: Contractor shall test 508 compliant PDF prior to submitting final files by using Adobe Acrobat checker or 

CommonLook PDF checker to ensure no errors of any kind are found, that tab-order and structure will match, and 

that any tables contain regular, appropriate headers. Contractor shall test all 508 compliant files for compatibility 

with the latest version of JAWS and Adobe Acrobat software. Contractor must ensure that the files meet all 

applicable Section 508/WCAG 2.0/2.1 standards for PDF files. Contractor must ensure that the creation and 

remediation of all PDF files use the Accessibility Standards set forth by the ordering agency.

Alt Text must describe, in words, any image, graphic, illustration, table/chart, signature or other non-text element.

Contractor will also be required to establish proper documentstructure, tab and reading order, keyboard accessibility,

and correct color contrast within the document/file.

READING ORDER AND ALT TEXT REVIEW: When indicated on the print order, contractor may be required

to submit the file for reading order and alt text review. After tagging is completed but before the document analysis

is conducted, contractor will email the file to the designated Government representative. The Government

representative will review reading order and alt text and, if required, collaborate with the contractor to revise these

elements. If required, the Government will require no more than two (2) workdays for review.

DOCUMENT ANALYSIS AND REPORTING: Contractor will be required to perform a quality assurance

review to verify compliance of created and remediated files with current Section 508/WCAG 2.0/2.1 accessibility 

requirements.

NOTE: Contractor shall test 508 compliant PDF prior to submitting final files by using Adobe Acrobat checker or 

CommonLook PDF checker to ensure no errors of any kind are found, that tab-order and structure will match, and 

that any tables contain regular, appropriate headers. Contractor shall test all 508 compliant files for compatibility 

with the latest version of JAWS and Adobe Acrobat software. Contractor must ensure that the files meet all 

applicable Section 508/WCAG 2.0/2.1 standards for PDF files. Contractor must ensure that the creation and 

remediation of all PDF files use the Accessibility Standards set forth by the ordering agency.
Internal Revenue Bulletin Page 10 of 16

778-S (R-1) (3/25)

Contractor must ensure that the following minimum checkpoints are completed when performing remediation on 

any file:

 All text elements must be available to Assistive Technologies (AT).

 Reasonable and sufficient alt-tag descriptions for non-text elements.

 Scanned images of significant text (for example, more than 10 words) such as formal letters should be 

optimized through OCR to render verbatim text to an AT user. Wet signatures should remain images with

description “XXXXXX signature.”

 Data tables should be properly alt-tagged so that an AT user is able to determine corresponding column and 

row headers including nested tables with multiple row and column headers per data cell.

 Document structure tags (for example, headings, paragraphs, sections, tables, and other page elements) 

must be included to allow AT users to efficiently navigate the document and for the file to be reflowed 

correctly when viewed on mobile devices.

 Any interactive forms must be properly tagged and ordered to allow an AT user to tab through the form and 

efficiently enter information.

Contractor must immediately correct deficiencies identified in the document analysis.

Contractor must return the file, via email, to the ordering agency.

DIGITAL DELIVERABLES: 

 Contractor to provide, via email, one (1) Section 508/WCAG 2.0/2.1 compliant PDF final file. Contractor 

must include a signed certificate/statement (or equivalent) confirming that the final files have been verified 

as to being Section 508 compliant in accordance with these specifications.

 Contractor to provide, via email, one (1) DocBook XML formatted file.

 Contractor to provide, via email, the entire master data file. The data shall be maintained in the word 

processor software designated by the Government. The data will be free of all typesetting codes and will 

be in the same format as was originally provided to the contractor (headings, flush left, paragraph indent 

levels, etc.). Final electronic files must contain all updates. 

NOTE: Contractor shall test 508 compliant PDF prior to submitting final files by using Adobe Acrobat checker or 

CommonLook PDF checker to ensure no errors of any kind are found, that tab-order and structure will match, and 

that any tables contain regular, appropriate headers. Contractor shall test all 508 compliant files for compatibility 

with the latest version of JAWS and Adobe Acrobat software. Contractor must ensure that the files meet all 

applicable Section 508/WCAG 2.0/2.1 standards for PDF files. Contractor must ensure that the creation and 

remediation of all PDF files use the Accessibility Standards set forth by the ordering agency.

All deliverables procured on this contract must meet the provisions of Section 508 as revised January 2018. All 

electronic content must conform to the WCAG 2.0/2.1 by applying Level A and Level AA Success Criteria and 

conformance requirements. The contractor’s process must include an IRS-approved evaluation method for 

certifying Section 508 compliance that includes the use of assistive technologies such as screen readers, speech 

recognition software, and other automated and visual checks. 

DISTRIBUTION: Contractor to email all required files (as specified under “DIGITAL DELIVERABLES”) to the 

ordering agency point of contact specified on the print order.

All expenses incidental to picking up and returning material (as applicable) and submitting PDF proofs must be 

borne by the contractor.
Internal Revenue Bulletin Page 11 of 16

778-S (R-1) (3/25)

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Print order and furnished material will be provided by the ordering agency via email.

PDF proofs must be emailed to the address specified on the print order.

The following schedule begins the same workday as receipt of print order and furnished material, as specified 

below, provided the contractor receives the order by 1:00 p.m. EST. If an order is received after 1:00 p.m. EST, 

the schedule begins the following workday. 

Orders placed on Mondays require a 10-workday schedule. Orders placed on Tuesdays require a 9-workday 

schedule.

 Furnished material will be emailed on either Monday (orders requiring 81 pages and over) or Tuesday

(orders requiring up to and including 80 pages) by 1:00 p.m. EST.

 Contractor to complete all required composition and submit, via email, first PDF proof to the ordering 

agency for review on Wednesday by 1:00 p.m. EST.

 Contractor will receive, via email, “O.K. to Proceed” or marked-up PDF proof on the third workday 

following agency’s receipt of first PDF proof by 2:00 p.m. EST. (Monday)

 When required, contractor must submit, via email, second (revised) PDF proof to the ordering agency for 

review the workday following contractor’s receipt of marked-up PDF proof by 2:00 p.m. EST. (Tuesday) 

 When required, contractor must submit, via email, third (revised) PDF proof to the ordering agency for 

review the workday following contractor’s receipt of marked-up PDF proof by 2:00 p.m. EST. (Wednesday) 

 Upon receipt of “O.K. to Proceed” on proofs, contractor must deliver, via email, all required files (as 

specified under “DIGITAL DELIVERABLES”) on Friday by 2:00 p.m. EST.

The ship/deliver date indicated on the print order is the date all final digital deliverables must be received by the 

ordering agency.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery – as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at: compliance@gpo.gov or via telephone at: (202) 512-0520. Personnel 

receiving email or call will be unable to respond to questions of a technical nature or to transfer any inquiries. 
Internal Revenue Bulletin Page 12 of 16

778-S (R-1) (3/25)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 17,778

(b) 20,260

(c) 6,264

(d) 1. 746

2. 100

3. 454

(e) 10

(f) 10

(g) 3,988

(h) 52

II. (a) 1. 3,988

2. 52

3. 162

4. 456

5. 894

(b) 1. 100

2. 10

3. 5

4. 5

5. 5
Internal Revenue Bulletin Page 13 of 16

778-S (R-1) (3/25)

SECTION 4. – SCHEDULE OF PRICES

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

I. COMPOSITION: Prices offered shall include the cost of all required materials and operations necessary 

(including proofs) for the composition of the products listed in accordance with these specifications.

(a) Converting furnished Word documents 

to XML templates...........................................................................per 1,000 characters......$___________

(b) Inserting XML tags, attributes, and

processing instructions to text ........................................................per 1,000 characters......$___________

(c) Inserting XML tags, attributes, and 

processing instructions to tabular matter........................................per 1,000 characters......$___________

(d) Authors Alterations –

1. Text matter................................................................................................... per line......$___________

2. Tabular matter................................................................................. per column line......$___________

3. Page remake from previous bulletins......................................................... per page......$___________

_____________

 (Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” Failure to submit invoices as required may result in delay of payment or rejection of invoice.
Internal Revenue Bulletin Page 14 of 16

778-S (R-1) (3/25)

(e) Line..........................................................................................................per illustration......$___________

(f) Square-finish halftone .............................................................................per illustration......$___________

(g) PDF File ........................................................................................................... per page......$___________

(h) DocBook XML....................................................................................................per file......$___________

II. CREATION, REMEDIATION, AND DISTRIBUTION: Prices offered shall include the cost of all required 

materials and operations necessary for the creation, remediation, and distribution of the products listed in 

accordance with these specifications.

(a) Creating 508/WCAG 2.0/2.1 Compliant PDF Files –

1. Text Matter ............................................................................per typeset/print page......$___________

2. Table of Contents and/or Index Pages ...................................per typeset/print page......$___________

3. Alternative Text (other than tables/charts)................................... per alt text image......$___________

4. Alternative Text – Tables/Charts (simple)........................................ per table/chart......$___________

5. Alternative Text – Tables/Charts (complex)..................................... per table/chart......$___________

(b) Remediating 508/WCAG 2.0/2.1 Compliant PDF Files for IRS Changes Only –

1. Text Matter ............................................................................per typeset/print page......$___________

2. Table of Contents and/or Index Pages ...................................per typeset/print page......$___________

3. Alternative Text (other than tables/charts)................................... per alt text image......$___________

4. Alternative Text – Tables/Charts (simple)........................................ per table/chart......$___________

5. Alternative Text – Tables/Charts (complex)..................................... per table/chart......$___________

_____________

(Initials)
Internal Revenue Bulletin Page 15 of 16

778-S (R-1) (3/25)

TYPEFACES: If manufacturer’s generic equivalent typefaces are proposed, the bidder must list, on the line of the 

same number as the preferred typeface, the name of the equivalent typeface and composing machine to be used.

Preferred Typefaces –

1. Times Roman (including small caps and italics)

2. Times Italic

3. Times Bold

4. Times Bold Italic

5. News Gothic

6. News Gothic Bold

7. Arial Narrow MT

8. Lucida Math Symbol

9. Universal Pi

Manufacturer’s Generic Equivalent Typefaces Name of Composing Machine

1. ______________________________________ ________________________________________

2. ______________________________________ ________________________________________

3. ______________________________________ ________________________________________

4. ______________________________________ ________________________________________

5. ______________________________________ ________________________________________

6. ______________________________________ ________________________________________

7. ______________________________________ ________________________________________

8. ______________________________________ ________________________________________

9. ______________________________________ ________________________________________

 _____________

 (Initials)
Internal Revenue Bulletin Page 16 of 16

778-S (R-1) (3/25)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration 

of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor Name) (GPO Contractor Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
Internal Revenue Bulletin Page 17 of 16

778-S (R-1) (3/25) EXHIBIT A
Internal Revenue Bulletin Page 18 of 16

778-S (R-1) (3/25) EXHIBIT 

B
Internal Revenue Bulletin Page 19 of 16

778-S (R-1) (3/25) EXHIBIT 

C
Internal Revenue Bulletin Page 20 of 16

778-S (R-1) (3/25)

V

EXHIBIT D