Jacket: 740‐275

Title: FY23 2HSS CHALLENGE PACKAGE

Agency: DLA Document Services

Bid Opening: December 12, 2022 1:00 PM

Bid Terms Discounted Total

$119,911.00 2.0% 20 days $117,512.78

Contractor Name

*Monarch Litho, Inc., Montebello, CA

* =Awarded
Jacket 740-275 (R-1) Page 1 of 9

Specifications by: MW DLA Document Services / 3-320253E-821935 

Reviewed by: WL

U.S. Government Publishing Office (GPO)

Columbus, OH 43215-7034 

General Terms, Conditions, and Specifications 

for the procurement of 

FY23 2HSS Challenge Package 

As requisitioned from the U.S. Government Publishing Office (GPO) by the 

DLA Document Services 

BID OPENING: Bids shall be opened at 1:00 p.m., prevailing Eastern Standard Time, on December 12, 2022.

Any questions before or after award concerning these specifications call Melita Webb at (614) 488-4616, Ext. 5. 

No collect calls. 

R-1. Revised Specification: Solicitation changed to Sealed Bid, Invitation for Bids and Schedule. 

BID SUBMISSION: Bidders MUST submit email bids to: bidsnortheast@gpo.gov for this solicitation. No 

other method of bid submission will be accepted at this time. The jacket number and bid opening date must be 

specified in the subject line of the emailed bid submission. Bids received after 1:00 p.m. EST on the bid opening 

date specified above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following: 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages (pgs. 9) that include the Jacket Number, Bid Price, Additional Rate, 

Discounts, Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where 

indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions 

Act, § 2. Electronic signatures must be verifiable of the person authorized by the company to sign bids. 

BIDDERS PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, 

sign/initial, as applicable, pages 9. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1000 copies. The price for 

additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not 

be a factor for determination of award. 
Jacket 740-275 (R-1) Page 2 of 9

GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government 

reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require 

other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question 

and may be asked to supply samples of similar items. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Vendors are expected to submit invoices within 15 days of job shipping/delivery. 

MODS: If any additional costs are incurred during the production of this job due to Government action (i.e. 

AAs), contractor is REQUIRED to submit written request to the Printing Specialist for written approval BEFORE 

proceeding. 

Only a warranted GPO Contracting Officer acting within their appointed limits, has the authority to issue 

modifications or otherwise change the terms and conditions of this contract. If an individual other than the GPO 

Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed 
Jacket 740-275 (R-1) Page 3 of 9

with the change and shall immediately notify the GPO Contracting Officer. Proceeding with any work not 

authorized by the GPO Contracting Officer will be at the Contractor’s own risk. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," 

necessary to produce the product in accordance with these specifications. 

GOVERNMENT TO FURNISH: Digital file on thumb drive, color proofs and collated lasers upon award from 

Sheri Beyea) will be ready for pickup no later than. File are in PDF format. All type and images are in position 

and are high-resolution files. 

PRODUCT: Direct mail package. 

QUANTITY: 525,000 total package sets (2,100,000 total pieces). 

Envelope carrier with pocket: 525,000. 

2 BRC: 525,000 each of 2 versions (1,050,000 total). 

 Letter: 525,000. 

 

PLUS: Contractor is to supply the agency with 10 sealed and 10 unsealed self-mailers prior to shipping 

full run to Data Mail. 

PLUS: 10 self-mailer samples and any other production material for this project should be returned on or 

before February 3, 2023. 

TITLE: FY’23 SY’23 2HSS 0123 MAILING 

PAGES: 

Envelope with pocket: 2 pages. Face and back flat. 

BRC: 2 pages. Face and back. 

Letter: 2 pages. Face only. 

TRIM: 

Carrier/Envelope with pocket: Flat Size – 14” x 8 1⁄2”, Converted Size – 5” x 8 1⁄2”. 

BRC: 6” x 4 1⁄4”. 

Letter: 7 1⁄4” x 9”; Folded 7 1/4” x 4 1⁄2”. 

SCHEDULE: Adherence to this schedule must be maintained. See "Notice of Compliance with Schedules”, in 

GPO Pub. 310.2. 

Purchase Order and furnished material (Digital file on thumb drive, color proofs and collated lasers upon award 

from Sheri Beyea) will be ready for pickup no later than December 14, 2022. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

Inside delivery (to arrive at destination) by January 11, 2023 by 2pm local time 

F.O.B. Destination 
Jacket 740-275 (R-1) Page 4 of 9

DESCRIPTION: 

***Must be printed on a press capable of printing six colors (six printing units) plus aqueous coating in a 

single pass. 

***All PMS color must be shown in proofs as close as possible to the actual color. 

***Delivery Date is non-negotiable. Second round proofs may be required and should be considered and 

included in cost estimate when bidding on projects/schedule. 

***SECOND ROUND PROOFS are changes to existing proofs. Corrections (color and/or copy) to be made by 

the printer and the output of proofs need to be included your price. 

*** FINAL FILES - Upon completion of the printing, printer needs to provide two (2) labeled final digital 

downloads along with a directory of what was printed. 

Direct mail package consisting of 4 items. Each version consists of an envelope carrier with pocket, 2 

Business Reply Cards, and letter, printing 4-color process, Pantone 296C, Pantone 187C plus gloss aqueous and 

spot varnish; collated and sealed for the letter shop. 

Quantity is 2,100,000 pieces for a total of 525,000 complete packages. 

Carrier Envelope with pocket: 1 Version. 525,000. Print both sides flat prints full 100% coverage of dark solid, 

Color 7/7. Bleeds all sides. 

Code: SSDSG23. Size: Flat Size – 14” x 8 1⁄2”, Converted Size – 5” x 8 1⁄2”. Panel Sizes: 4”; 5” & 5”, Inside 4” 

Panel glues 3/8” on each side to create pocket, Color 7/7 Bleed- (4/C Process Color + PMS 187 + PMS 296 + 

100% Gloss Aqueous. 

Stock: White No.1 Coated Cover, Gloss-Finish, (basis weight: 80 lbs. per 500 sheets, 20 x 26"), equal to JCP 

Code L11. 

Reply Cards: 2 LOTS/Versions, Quantity: 525,000 each version (1,050,000 total). Print Head to Head. 

Code: SSDSGB23 - SSDSGP23, Two (One Base/One Pass). Size: 6” x 4 1⁄4”, Color 7/1 Bleed- (4/C 

Process Color + Pantone 187 + PMS 296 +Spot Gloss Aqueous on color areas both 4/C and PMS). Back prints black 

only. 

Stock: White No.1 Coated Cover, Gloss-Finish, (basis weight: 80 lbs. per 500 sheets, 20 x 26"), equal to JCP Code 

L11. 

Must meet minimum USPS standards for postcards. 

Letter: – 1 Version. Quantity: 525,000 (NO OVERS/NO UNDERS). Prints face only, bleeds head left and right. 

Code: SSDSLG23. Size: Flat – 7 1⁄4” x 9”; Folded 7 1/4” x 4 1⁄2”, Color 7/0 Bleed- (4/C Process Color + PMS 187 + 

PMS 296 + Spot Gloss Varnish on all color areas both 4/C and PMS.) 

 Stock: White No. 1 Coated Text, Gloss-Finish basis weight: 80 lbs. per 500 sheets, 25 x 38", equal to JCP 

Code A181. 

PRINTING/CONVERSION/ASSEMBLY: 

Assembly: In the constructed side pocket the reply card(s) should be inserted with the folded letter on top – all 

facing forward when pulled out of the pocket, Universal Gender-SSDSG23, SSDSLG23, SSDSGB23, 

SSDSGP23. 
Jacket 740-275 (R-1) Page 5 of 9

Sealing: Package should be fugitive glue sealed with three 3/8” spots for mailing. Must meet minimum USPS for 

mailing. 

 

PAPER: * Must be in accordance with JCP Paper Specification Standards in effect on date of this order

Envelope and BRC: JCP Code* L11, No. 1 Gloss-Coated Cover, Basis Size 20 X 26" Basis Weight 80# 

Letter: JCP Code* A181, No. 1 Gloss-Coated Text, Basis Size 25 X 38" Basis Weight 80#.

COLOR OF INK: 4/C Process Color + Pantone 187C + Pantone 296C + Gloss Aqueous; see description. 

MARGING: Bleeds. 

PROOF: PDF, High Resolution proof, Stock sample, ink drawdowns for each pantone and Preproduction proof 

are required. 

*PDF Proof: 

Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. Include REMINDER that agency can keep 

proof Three (3) workdays. Date of receipt is NOT considered first workday. 

Contractor must call sheri.beyea@dla.mil at 207-475-5915 to confirm receipt. 

Email PDF to: jackie.mcgowan@wundermanthompson.com, sheri.beyea@dla.mil and mwebb@gpo.gov. 

*High Resolution proof: 

Contractor MUST supply a proof sign-off sheet and a return airbill. Also, please include a reminder that the 

agency can only keep proofs 3 days. 

1 set of digital one-piece composite laminated halftone proofs on the actual production stock (Kodak Approval, 

Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi. 

At contractors option, one set of inkjet proofs that are G7 profiled and use pigment-based inks may be submitted 

in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an option for high 

quality color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds 

industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future amendments) must be 

utilized. Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 dpi). If using a 1 bit tiff, the 

tiff must be made at a minimum of 2400 dpi. Output must be a minimum of 2400 x 1200 dpi on a GRACoL or 

SWOP certified proofing media. Proofs must contain both of the following to be evaluated for accuracy: 3-tier 

color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution target found at: 

www.gpo.gov/gporestarget.pdf. NOTE: If a contractor chooses this proof option, prior evaluation and approval 

of this proofing method must be provided by GPO, Quality Control for Published Products, to ensure that the final 

product will be produced in accordance with contract specifications. See instructions at: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-forendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and approval may be 

cause for the job to be rejected should the final product not match the proofs for color. 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press ink rollers and must show areas consisting of minimum 1/8 

x 1/8 solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 
Jacket 740-275 (R-1) Page 6 of 9

Pantone colors must be simulated on proofs and must be proofed separately on a digital color content, overlay, or 

inkjet proof. 

Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the product. 

Half of draw down must show varnish or coating, as applicable.

Digital color content proof shall be used to represent spot varnish. 

*Content proof: 

1 set(s) of digital color content proofs. Direct to plate must be used to produce the final product with a minimum 

resolution of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size of the product, as applicable. One set of proofs to be sent to the address provided and one 

set to be held by contractor for reference, corrections and/or approvals. 

*Stock samples: At the same time as submission of the proofs, submit a minimum of 1 set, 8-1/2 x 11 blank sheets 

to proof addressee of the actual paper to be used in the production of the contract requirements. Samples must be of 

the kind and quality required by the specifications. The Government will rely on the samples only as a reference to 

the general appearance of the stock that will be provided by the contractor in conformance to the specifications. The 

Government assumes no contractual obligation to perform any inspection and test for the benefit of the contractor. 

The Government's failure to inspect and accept or reject the paper samples shall not relieve the contractor from 

responsibility, nor impose liability on the Government, for nonconforming paper. 

STOCK APPROVAL NOTE: Stock sample must be sent to the address provided below for customer review PRIOR 

to any contractor stock procurement or use. The customer will not be held financially responsible for any stock 

procurement for this job that was not previously provided to the customer for review and in conformance to the paper 

specifications. The requested stock sample is for approval of the actual stock and paper should not be purchased 

prior to approval of sample. 

Send proofs to: (Proofs due by December 20, 2022). 

Ms. Jackie McGowan 

2 Maple Street 

Hartsdale, NY 10530 

Marine Corps Recruiting Command (Code M) 

Major Alex Scarborough 

Advertising Section; 2nd Floor 

3280 Russell Road 

Quantico, VA 22134-5103 

BINDING: See description. 

PACKING and SHIPPING: Inserted, sealed packages are to be packed in cartons by outside code and 

shipped to the final destination. Pack in new corrugated solid fiberboard containers with minimum bursting 

strength of 275 psi. DO NOT SHRINK WRAP ITEMS. Supplied GPO 905 carton labels must be followed. 

Bulk packaging must be stabilized to avoid bursting or shifting on truck(s) during the delivery process, of 

which, may cause damage and/or hamper the letter house process.
Jacket 740-275 (R-1) Page 7 of 9

All inbound materials must arrive on pallets, Pallet size: GMA1 or GMA2 (4-way), length: 48 inches, width: 

40/42 inches, Maximum height per pallet: 48 inches, Maximum weight per pallet: 2,500 pounds, Maximum 

weight per carton:45 pounds. Failure to properly palletize may be cause for re-palletizing at contractor's 

expense. See GPO Contract Terms. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of 

 Ordered Sublots 

 525,000 Sets 200 

 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. NOTIFICATION OF SHIPMENT: Contractor must notify the 

ordering agency on the same day that the product ships/delivers via e-mail sent to sheri.beyea@dla.mil / 

jackie.mcgowan@wundermanthompson.com and mwebb@gpo.gov. The subject line of this message shall be 

Distribution Notice for Jacket 740-275. The notice must provide all applicable tracking numbers, shipping 

method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon 

agency request. 

DISTRIBUTION: 

Shipping cost must be included in the bid price. Ship all destinations by traceable means. All expenses incidental 

to picking up and returning materials and samples must be borne by the contractor. 

Deliver f.o.b. destination as follows: 

Deliver final product including Blue Label copies to: 

Data Mail, 

240 Hartford Avenue 

Newington, CT 06111 

Attn: Scott Stickles (860-666-0399) 

SAMPLES - Printer is to supply the agency with 10 sealed and 10 unsealed mailers package prior to shipping full 

run to Data Mail. Send these samples to: 

Ms. Jackie McGowan 

2 Maple Street 

Hartsdale, NY 10530 

FINAL FILES - Upon completion of the printing, printer needs to provide two (2) labeled final digital downloads 

along with a directory of what was printed. 
Jacket 740-275 (R-1) Page 8 of 9

RETURN OF MATERIALS 

Upon completion both downloads; 10 self-mailer samples and any other production material for this project 

should be returned on or before February 3, 2023 to: 

Ms. Jackie McGowan 

2 Maple Street 

Hartsdale, NY 10530 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level 1 

(b) Finishing Attributes -- Level 1 

(c) Exceptions: None 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level 1. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proof 

P-8. Halftone Match (Single and Double Impression) Approved Proof 

P-9. Solid and Screen Tint Color Match Ink Draw Down/Pantone Matching System 

P-10. Process Color Match Approved Proof 
Jacket 740-275 (R-1) Page 9 of 9

Bidders must fill out this page and return it. 

BID PRICE: $________________ ADDITIONAL RATE: $_____________ PER: _____________ 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Failure 

to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

_______________________________________________________________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials) 

___________________________________________________________________________________________