Program No 2368-S Term: May 1, 2014 Through April 30, 2015

TITLE: White Security Tint Hassler Envelopes

The Print House Printing Resources

BASIS OF 310-71022 340-71367

ITEM NO DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST

I. Complete Product: (a) Envelopes 9 x 12" per envelope 1. Make ready and /or Setup 12 260.00 3,120.00 25.00 300.00 2. Running Per 1000 Copies 180 87.50 15,750.00 113.30 20,394.00

CONTRACTOR TOTALS $18,870.00 $20,694.00DISCOUNT 0.25% $47.18 0.0% $0.00

DISCOUNTED TOTALS $18,822.82 $20,694.00

AWARDED

Abstracted By: Russ Ward 4/9/2014Reviewed By: 

Page 1 of 1
Program 2368-S Page 1 of 10

Specifications by RW

Reviewed by RG

U.S. GOVERNMENT PRINTING OFFICE

Virginia Beach, Virginia

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

White Security Tint Hassler Envelopes

as requisitioned from the U.S. Government Printing Office (GPO) by the

Department of the Treasury

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending April 30, 2015

plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO EXTEND 

THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 2:00p.m., prevailing Eastern Standard Time, on April 9, 2014.

BID SUBMISSION: Submit bids to: U.S. Government Printing Office, 291 Independence Blvd. Suite 401, Virginia 

Beach, VA 23462. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly 

to the GPO Fax No. (757) 490-7950. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. NOTE: 

FAXED BIDS RECEIVED AFTER 2:00 P.M. WILL NOT BE CONSIDERED FOR AWARD.

Do NOT fax double sets or extra copies of forms that have not been requested; only fax the pages in SECTION 4 of these 

specifications, with all of the information completed as requested.

This is a new request, there is not a previous abstract available.

For information of a technical nature call Russ Ward on (757) 490-7940, x1 (no collect calls).
White Security Tint Hassler Envelopes Page 2 of 10

2368-S (04/15)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS Any contract which results from this Invitation for Bid will be subject to GPO Contract 

Terms (GPO Publication. 310.2, effective December 1, 1987 (Rev. 6-01)) and Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication. 310.1, effective May 1979 (Rev. 8-02)).

GPO PUBLICATION. 310.2 IS AVAILABLE ON THE GPO WEB SITE AT

http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO PUBLICATION. 310.1 IS AVAILABLE ON THE GPO WEB SITE AT

http://www.gpo.gov/pdfs/vendors/ac-sfas/qatap.pdf

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the June 

2008 clause found at http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also cancels and 

supersedes any other disputes language currently included in existing contractual actions.

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract this 

operation will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Finishing Attributes -- Level III.

 (b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs / Electronic Media 

 Camera copy/ Furnished Sample

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract expires. 

If the Government exercises this option, the extended contract shall be considered to include this clause, except, the total 

duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) added under this 

clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” clause. See also 

“ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this clause,

provided that in no event will any pricing adjustment be made that would exceed the maximum permissible under any law 

in effect at the time of the adjustment. There will be no adjustment for orders placed during the first period specified 

below. Pricing will thereafter be eligible for adjustment during the second and any succeeding performance period(s). For 

each performance period after the first, a percentage figure will be calculated as described below and that figure will be the 
White Security Tint Hassler Envelopes Page 3 of 10

2368-S (04/15)

economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate clause 

elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period will 

extend from Date of Award to April 30, 2015, and the second and any succeeding period(s) will extend for 12 months 

from the end of the last preceding period, except that the length of the final period may vary. The first day of the second 

and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending 

three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to 

the average of the monthly Indexes for the 12-month interval ending December 31, 2013, called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for the 

period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of 

a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual “Print Order” for each job placed with the contractor. The print order, when issued, will indicate the quantity to

be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through April 30, 2015. All print orders issued 

hereunder are subject to the terms and conditions of the contract. The contract shall control in the event of conflict with 

any print order. A print order shall be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal 

Service mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set forth 

which are required to be purchased by the Government activity identified on page 1.
White Security Tint Hassler Envelopes Page 4 of 10

2368-S (04/15)

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed 

during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.

PAYMENT: Submit all billing invoices to: U.S. Government Printing Office, Office of Financial Management, Attn: 

Comptroller, Stop FMCE, Washington, DC 20401.
White Security Tint Hassler Envelopes Page 5 of 10

2368-S (04/15)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of White Security Tint Hassler Envelopes with die cut window, 

security tint inside of envelope on both sides in black ink using contractor’s design. Envelope will require two typed lines 

on face in black ink. Other required operations include copy pick-up, packing, and distribution.

TITLE: White Security Tint Hassler Envelopes.

FREQUENCY OF ORDERS: Up to approximately 12 orders per year.

QUANTITY: Approximately 15,000 envelopes per order. 

NUMBER OF PAGES: Envelopes die cut and print on face only. Security tint is required inside of envelope on both 

sides.

TRIM SIZES: 9 x 12”. Throat is 1⁄2” deep.

 

GOVERNMENT TO FURNISH: A sample from a previous printing to be used for exact position of die cut 

window. A PDF file will also be made available for proper position of two typed lines. 

NOTE: Provided sample will not include a security tint.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT TO 

FURNISH," necessary to produce the product(s) in accordance with these specifications.

DIES: Contractor will need to make dies for stamping. Any dies made and paid for by the Government are property of

the Federal Government and may be held by the contractor until the end of the contract. At that time, the contractor is to 

return all dies that were made along with the art that was created to make the die to the Government Printing Office, 291 

Independence Blvd. Suite 401, Virginia Beach, Virginia 23462.

ELECTRONIC PREPRESS: When applicable, prior to image processing, the contractor shall perform an extensive 

check (preflight) of the furnished media and publishing files to assure correct output of the required reproduction 

image. Any errors, media damage, or data corruption that might interfere with proper file image processing must be 

reported to the technical contact on the Desktop Publishing Form GPO 952.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

PROOFS: The sample requirement for this contract is not less than 20 printed construction samples. Each sample 

shall be printed and constructed as specified and must be of the size, kind, and quality that the contractor will furnish.

Samples will be inspected and tested and must comply with the specifications as to construction, kind, and quality of 

materials. Proofs will be held for no more than 5 business days for initial testing.

Deliver proofs to:

Kansas City Financial Center 

4241 NE 34th Street

Kansas City, Missouri 64117

Attn: Dirk Dean 816-414-2222 (Must ship proofs using Federal Express or UPS)

After contract is established following first/initial order only an electronic proof will be required for each order and 

will be held for no more than 2 days.
White Security Tint Hassler Envelopes Page 6 of 10

2368-S (04/15)

Contractor to submit one “Press Quality” PDF “soft” proof (for content only) using the same Raster Image Processor (RIP) 

that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color 

breaks. Proof will not be used for color match. Contractor must call Dirk Dean at 816-414-222 to confirm receipt.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are to 

be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations must be 

accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “OK to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 

2011. 

Kraft (bleached white) basis weight: 28 - 32 lbs per 500 sheets, 17 x 22".

ENVELOPE CONSTRUCTION: Open side, side seams and a 1-5/8” deep fully gummed flap round cornered flap. 

Finished size is 9 x 12” (minus none/plus 1/16”), throat is 1⁄2” deep. Die cut en irregular shaped window with rounded 

corners. Window measurements are 3-1/4 x 2” then extends to 4-1/2 x 1-1/4” (all one window). Total size of window 

is 4-1/2 x 3-1/4”. Cover window with a clear, low-gloss, translucent film securely glued to the inside of envelope. 3-

1/4” dimension runs parallel to the 12” dimension and is located 13/16” from the bottom edge and 1⁄2” from the left 

edge.

Print two type lines on the face, 1⁄4” below the window running parallel to the 9” dimension (left side of type is 

positioned toward bottom of envelope and is located 1/14” from the bottom edge). 

Security Print: Print or tint envelope on the inside (back before manufacturing) in black ink (lining not accepted). 

Contractor may use own design but must guarantee that the product will insure complete opacity and prevent show 

through of any material contained therein.

MARGINS: Suitable margins, no bleeds.

PACKING: Pack suitable per shipping container.

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks and 

attach to shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the same 

general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying that copies 

were selected as directed. The random copies constitute a part of the total quantity ordered, and no additional charge will 

be allowed.

Quantity Number of

Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200
White Security Tint Hassler Envelopes Page 7 of 10

2368-S (04/15)

These randomly selected copies must be packed separately and identified by a special government-furnished blue label, 

affixed to each affected container. The container and its contents shall be recorded separately on all shipping documents 

and sent in accordance with the distribution list.

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of selection, must be 

included.

A copy of the Government furnished certificate must accompany the voucher sent to GPO, Financial Management 

Services, for payment. Failure to furnish the certificate may result in delay in processing the voucher.

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance random 

copies to test for compliance against the specifications. The print order will indicate the number required, if any. When 

ordered, the contractor must divide the entire order into equal sub-lots and select a copy from a different general area of 

each sub-lot. The contractor will be required to execute a statement furnished by GPO certifying that copies were selected 

as directed. Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a 

consideration for award.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be mailed 

at the same time as the first scheduled shipment. A copy of the print order must be included.

An U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers, must be 

furnished with billing for reimbursement of certificate fee.

DISTRIBUTION: Ship f.o.b. destination.

Deliver final product to:

Kansas City Financial Center 

4241 NE 34th Street

Kansas City, Missouri 64117

Attn: Tom Worstell (Administrative Officer) 816-414-2054 (Must call 24 hours in advance for an appointment unless 

being shipped via Federal Express or UPS).

Deliver 2 Copies and Government furnished materials to:

Fiscal Service

Liberty Center Building Room 348C

401 14th Street, SW

Washington, DC 20027

Attn: Jennifer Jenkins 202-874-7133

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511).

When required, contractor to email PDF proof to email address specified on print order.

No definite schedule for pickup of material can be predetermined.

The following schedule begins the same workday of notification of the availability of print order and furnished material.

The complete schedule is to be accomplished within 14 workdays as indicated on the print order.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be

delivered to the destinations specified.
White Security Tint Hassler Envelopes Page 8 of 10

2368-S (04/15)

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices quoted in the "SCHEDULE OF PRICES" to the 

following units of production which are the estimated requirements to produce one year's production. These units do not 

constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a like period of 

time.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

I. (1) (2)

(a) 12 180

 
White Security Tint Hassler Envelopes Page 9 of 10

2368-S (04/15)

SECTION 4 - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids submitted with NB (No Bid) or blank spaces for an item will be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest

of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1000 will be prorated at the per 1000 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations necessary for 

the complete production and distribution of the product listed in accordance with these specifications.

Make ready Running Per

and/or Setup 1000 Copies

(1) (2)

(a) Envelopes 9 x 12” .............. ........ per envelope...........................$__________ $__________

 (Die Cut Window and Security Tint)

 

 ________

 Initials
White Security Tint Hassler Envelopes Page 10 of 10

2368-S (04/15)