Program 1075-S Term 4/1/2021 to 3/31/2022

TITLE: Section 508 Compliant Files

ITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. REMEDIATE FILE: Prices offered must include the cost of all 

required materials and operations necessary for remediating 

files. Prices offered to include two assessment reviews (one 

before remediation and one after remediation), one review each 

of reading order, alt text, and by screen reader.

a) OCR Scanning, cost per page 2250 0.02 $ 45.00 0.34 $ 765.00 0.42 $ 945.00 1.00 $ 2,250.00 0.85 $ 1,912.50

b) OCR Repair; charges for OCR repair will only be allowed when 

authorized by the agency. Cost per page 75 2.19 $ 164.25 3.82 $ 286.50 3.47 $ 260.25 5.00 $ 375.00 3.39 $ 254.25

c) Untagged Files

1. Form Field Pages, cost per page 75 2.63 $ 197.25 7.02 $ 526.50 34.72 $ 2,604.00 8.00 $ 600.00 3.39 $ 254.25

2. Text Matter Pages, cost per page 2250 2.19 $ 4,927.50 3.93 $ 8,842.50 2.00 $ 4,500.00 4.75 $ 10,687.50 1.69 $ 3,802.50

3. Tables of Contents and Index Pages, cost per page 200 5.25 $ 1,050.00 3.99 $ 798.00 24.97 $ 4,994.00 4.75 $ 950.00 3.39 $ 678.00

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 1000 0.88 $ 880.00 NC $ - 1.56 $ 1,560.00 NC $ - 3.39 $ 3,390.00

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 1000 0.88 $ 880.00 NC $ - 8.32 $ 8,320.00 NC $ - 8.47 $ 8,470.00

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 400 2.63 $ 1,052.00 NC $ - 6.24 $ 2,496.00 NC $ - 3.39 $ 1,356.00

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 400 5.25 $ 2,100.00 NC $ - 12.49 $ 4,996.00 NC $ - 5.93 $ 2,372.00

d) Manually Tagged Files

1. Form Field Pages, cost per page 25 1.33 $ 33.25 7.02 $ 175.50 24.31 $ 607.75 8.00 $ 200.00 5.08 $ 127.00

2. Text Matter Pages, cost per page 900 1.09 $ 981.00 3.93 $ 3,537.00 0.81 $ 729.00 4.75 $ 4,275.00 2.54 $ 2,286.00

3. Tables of Contents and Index Pages, cost per page 80 2.63 $ 210.40 3.99 $ 319.20 16.20 $ 1,296.00 4.75 $ 380.00 5.08 $ 406.40

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 400 0.44 $ 176.00 NC $ - 0.97 $ 388.00 NC $ - 5.08 $ 2,032.00

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 500 0.44 $ 220.00 NC $ - 8.10 $ 4,050.00 NC $ - 12.70 $ 6,350.00

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 160 1.32 $ 211.20 NC $ - 6.08 $ 972.80 NC $ - 5.08 $ 812.80

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 160 2.63 $ 420.80 NC $ - 12.15 $ 1,944.00 NC $ - 8.04 $ 1,286.40

e) Auto Tagged Files

1. Form Field Pages, cost per page 38 2.63 $ 99.94 7.02 $ 266.76 34.72 $ 1,319.36 8.00 $ 304.00 2.54 $ 96.52

2. Text Matter Pages, cost per page 1350 2.19 $ 2,956.50 3.93 $ 5,305.50 1.94 $ 2,619.00 4.75 $ 6,412.50 1.27 $ 1,714.50

3. Tables of Contents and Index Pages, cost per page 120 5.25 $ 630.00 3.99 $ 478.80 24.31 $ 2,917.20 4.75 $ 570.00 2.54 $ 304.80

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 600 0.88 $ 528.00 NC $ - 1.52 $ 912.00 NC $ - 2.54 $ 1,524.00

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 600 0.88 $ 528.00 NC $ - 8.10 $ 4,860.00 NC $ - 6.35 $ 3,810.00

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 240 2.63 $ 631.20 NC $ - 6.08 $ 1,459.20 NC $ - 2.54 $ 609.60

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 240 5.25 $ 1,260.00 NC $ - 12.15 $ 2,916.00 NC $ - 4.44 $ 1,065.60

II. ADDITIONAL OPERATIONS

a) Burning, packaging, and titling CD/DVD disc in black ink, cost per 

disc 50 11.57 $ 578.50 NC $ - NC $ - NC $ - 8.47 $ 423.50

CONTRACTOR TOTALS $ 20,760.79 $ 21,301.26 $ 57,665.56 $ 27,004.00 $45,338.62

DISCOUNT 1.00% 2.00% NET $ - 5.00% $ 1,350.20 2.00%

DISCOUNTED TOTALS 15 days $ 20,760.79 15 DAYS $ 21,301.26 30 DAYS $ 57,665.56 30 DAYS $ 25,653.80 10 DAYS $45,338.62

AITHERAS LLC Apex CoVantage LLC Codemantra US LLC Command Business Products Econometrica Inc
ITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. REMEDIATE FILE: Prices offered must include the cost of all 

required materials and operations necessary for remediating 

files. Prices offered to include two assessment reviews (one 

before remediation and one after remediation), one review each 

of reading order, alt text, and by screen reader.

a) OCR Scanning, cost per page 2250 0.50 $ 1,125.00 35.00 $ 78,750.00 1.25 $ 2,812.50 5.75 $ 12,937.50 0.10 $ 225.00

b) OCR Repair; charges for OCR repair will only be allowed when 

authorized by the agency. Cost per page 75 10.00 $ 750.00 55.00 $ 4,125.00 5.00 $ 375.00 0.50 $ 37.50 7.50 $ 562.50

c) Untagged Files

1. Form Field Pages, cost per page 75 30.00 $ 2,250.00 100.00 $ 7,500.00 5.00 $ 375.00 45.00 $ 3,375.00 14.98 $ 1,123.50

2. Text Matter Pages, cost per page 2250 7.50 $ 16,875.00 10.00 $ 22,500.00 5.00 $ 11,250.00 4.00 $ 9,000.00 2.07 $ 4,657.50

3. Tables of Contents and Index Pages, cost per page 200 60.00 $ 12,000.00 108.00 $ 21,600.00 5.00 $ 1,000.00 4.00 $ 800.00 6.23 $ 1,246.00

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 1000 1.00 $ 1,000.00 0.75 $ 750.00 1.00 $ 1,000.00 0.50 $ 500.00 0.59 $ 590.00

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 1000 1.00 $ 1,000.00 15.00 $ 15,000.00 2.40 $ 2,400.00 0.50 $ 500.00 3.00 $ 3,000.00

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 400 5.00 $ 2,000.00 50.00 $ 20,000.00 4.00 $ 1,600.00 0.50 $ 200.00 8.32 $ 3,328.00

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 400 30.00 $ 12,000.00 65.00 $ 26,000.00 4.00 $ 1,600.00 NA $ - 13.08 $ 5,232.00

d) Manually Tagged Files

1. Form Field Pages, cost per page 25 30.00 $ 750.00 100.00 $ 2,500.00 5.00 $ 125.00 45.00 $ 1,125.00 14.98 $ 374.50

2. Text Matter Pages, cost per page 900 7.50 $ 6,750.00 10.00 $ 9,000.00 5.00 $ 4,500.00 4.00 $ 3,600.00 2.07 $ 1,863.00

3. Tables of Contents and Index Pages, cost per page 80 60.00 $ 4,800.00 108.00 $ 8,640.00 5.00 $ 400.00 4.00 $ 320.00 6.23 $ 498.40

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 400 1.00 $ 400.00 0.75 $ 300.00 1.00 $ 400.00 0.50 $ 200.00 0.59 $ 236.00

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 500 1.00 $ 500.00 15.00 $ 7,500.00 1.00 $ 500.00 0.50 $ 250.00 3.00 $ 1,500.00

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 160 5.00 $ 800.00 50.00 $ 8,000.00 2.40 $ 384.00 0.50 $ 80.00 8.32 $ 1,331.20

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 160 30.00 $ 4,800.00 65.00 $ 10,400.00 4.00 $ 640.00 NA $ - 13.08 $ 2,092.80

e) Auto Tagged Files

1. Form Field Pages, cost per page 38 30.00 $ 1,140.00 100.00 $ 3,800.00 5.00 $ 190.00 45.00 $ 1,710.00 14.98 $ 569.24

2. Text Matter Pages, cost per page 1350 7.50 $ 10,125.00 10.00 $ 13,500.00 5.00 $ 6,750.00 4.00 $ 5,400.00 2.07 $ 2,794.50

3. Tables of Contents and Index Pages, cost per page 120 60.00 $ 7,200.00 108.00 $ 12,960.00 5.00 $ 600.00 4.00 $ 480.00 6.23 $ 747.60

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 600 1.00 $ 600.00 0.75 $ 450.00 5.00 $ 3,000.00 0.50 $ 300.00 0.59 $ 354.00

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 600 1.00 $ 600.00 15.00 $ 9,000.00 1.50 $ 900.00 0.50 $ 300.00 3.00 $ 1,800.00

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 240 5.00 $ 1,200.00 50.00 $ 12,000.00 1.00 $ 240.00 0.50 $ 120.00 8.32 $ 1,996.80

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 240 30.00 $ 7,200.00 65.00 $ 15,600.00 4.00 $ 960.00 NA $ - 13.08 $ 3,139.20

II. ADDITIONAL OPERATIONS

a) Burning, packaging, and titling CD/DVD disc in black ink, cost per 

disc 50 10.00 $ 500.00 75.00 $ 3,750.00 10.00 $ 500.00 25.00 $ 1,250.00 4.50 $ 225.00

CONTRACTOR TOTALS $ 96,365.00 $313,625.00 $ 42,501.50 $39,486.74

DISCOUNT NET $ - 0.50% NET $ - NET $ - NET $ -

DISCOUNTED TOTALS 30 DAYS $ 96,365.00 10 DAYS $313,625.00 30 DAYS $ 42,501.50 30 DAYS $ - 30 DAYS $39,486.74

Net Centric Technologies Inc SeeWriteHear LLC

dba Commonlook

Nelnet Inc DBA Nelnet 

Diversified Solutions LLC

Michele Tezduyar, 

StratComm

Edge Digital Group
ITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. REMEDIATE FILE: Prices offered must include the cost of all 

required materials and operations necessary for remediating 

files. Prices offered to include two assessment reviews (one 

before remediation and one after remediation), one review each 

of reading order, alt text, and by screen reader.

a) OCR Scanning, cost per page 2250 1.00 $ 2,250.00 0.95 $ 2,137.50 0.88 $ 1,980.00 1.50 $ 3,375.00 0.50 $ 1,125.00

b) OCR Repair; charges for OCR repair will only be allowed when 

authorized by the agency. Cost per page 75 4.00 $ 300.00 4.44 $ 333.00 5.75 $ 431.25 15.00 $ 1,125.00 15.00 $ 1,125.00

c) Untagged Files

1. Form Field Pages, cost per page 75 4.00 $ 300.00 4.44 $ 333.00 17.50 $ 1,312.50 15.00 $ 1,125.00 5.00 $ 375.00

2. Text Matter Pages, cost per page 2250 4.00 $ 9,000.00 4.44 $ 9,990.00 5.50 $ 12,375.00 3.50 $ 7,875.00 4.00 $ 9,000.00

3. Tables of Contents and Index Pages, cost per page 200 4.00 $ 800.00 4.44 $ 888.00 15.00 $ 3,000.00 7.50 $ 1,500.00 5.00 $ 1,000.00

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 1000 NC $ - NC $ - 0.40 $ 400.00 0.75 $ 750.00 1.00 $ 1,000.00

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 1000 NC $ - NC $ - 1.75 $ 1,750.00 10.00 $ 10,000.00 5.00 $ 5,000.00

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 400 NC $ - NC $ - 7.50 $ 3,000.00 7.50 $ 3,000.00 7.50 $ 3,000.00

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 400 NC $ - NC $ - 15.00 $ 6,000.00 7.50 $ 3,000.00 40.00 $16,000.00

d) Manually Tagged Files

1. Form Field Pages, cost per page 25 4.00 $ 100.00 4.44 $ 111.00 17.50 $ 437.50 15.00 $ 375.00 5.00 $ 125.00

2. Text Matter Pages, cost per page 900 4.00 $ 3,600.00 4.44 $ 3,996.00 5.50 $ 4,950.00 3.50 $ 3,150.00 4.00 $ 3,600.00

3. Tables of Contents and Index Pages, cost per page 80 4.00 $ 320.00 4.44 $ 355.20 15.00 $ 1,200.00 7.50 $ 600.00 5.00 $ 400.00

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 400 NC $ - NC $ - 0.40 $ 160.00 0.75 $ 300.00 1.00 $ 400.00

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 500 NC $ - NC $ - 1.75 $ 875.00 10.00 $ 5,000.00 5.00 $ 2,500.00

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 160 NC $ - NC $ - 7.50 $ 1,200.00 7.50 $ 1,200.00 7.50 $ 1,200.00

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 160 NC $ - NC $ - 15.00 $ 2,400.00 7.50 $ 1,200.00 40.00 $ 6,400.00

e) Auto Tagged Files

1. Form Field Pages, cost per page 38 4.00 $ 152.00 4.44 $ 168.72 17.50 $ 665.00 15.00 $ 570.00 5.00 $ 190.00

2. Text Matter Pages, cost per page 1350 4.00 $ 5,400.00 4.44 $ 5,994.00 5.50 $ 7,425.00 3.50 $ 4,725.00 4.00 $ 5,400.00

3. Tables of Contents and Index Pages, cost per page 120 4.00 $ 480.00 4.44 $ 532.80 15.00 $ 1,800.00 7.50 $ 900.00 5.00 $ 600.00

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 600 NC $ - NC $ - 0.40 $ 240.00 0.75 $ 450.00 1.00 $ 600.00

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 600 NC $ - NC $ - 1.75 $ 1,050.00 10.00 $ 6,000.00 5.00 $ 3,000.00

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 240 NC $ - NC $ - 7.50 $ 1,800.00 7.50 $ 1,800.00 7.50 $ 1,800.00

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 240 NC $ - NC $ - 15.00 $ 3,600.00 7.50 $ 1,800.00 40.00 $ 9,600.00

II. ADDITIONAL OPERATIONS

a) Burning, packaging, and titling CD/DVD disc in black ink, cost per 

disc 50 NC $ - 10.00 $ 500.00 5.00 $ 250.00 5.00 $ 250.00 15.00 $ 750.00

CONTRACTOR TOTALS $ 22,702.00 $ 25,339.22 $ 58,301.25 $ 60,070.00 $74,190.00

DISCOUNT NET $ - NET $ - NET $ - 1.50% NET $ -

DISCOUNTED TOTALS 30 DAYS $ 22,702.00 30 DAYS $ 25,339.22 30 DAYS $ 58,301.25 5 DAYS $ 60,070.00 30 DAYS $74,190.00

T-Base Communications USA 

Inc

Splash Box Marketing LLC Supremus Group LLC Sycamore Remediation

AWARDED

Technical Imaging 

Systems Inc
ITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. REMEDIATE FILE: Prices offered must include the cost of all 

required materials and operations necessary for remediating 

files. Prices offered to include two assessment reviews (one 

before remediation and one after remediation), one review each 

of reading order, alt text, and by screen reader.

a) OCR Scanning, cost per page 2250 NC $ - 1.10 $ 2,475.00 12.50 $ 28,125.00 3.00 $ 6,750.00 1.00 $ 2,250.00

b) OCR Repair; charges for OCR repair will only be allowed when 

authorized by the agency. Cost per page 75 4.85 $ 363.75 4.75 $ 356.25 26.25 $ 1,968.75 12.50 $ 937.50 5.00 $ 375.00

c) Untagged Files

1. Form Field Pages, cost per page 75 12.50 $ 937.50 13.60 $ 1,020.00 40.00 $ 3,000.00 17.00 $ 1,275.00 5.00 $ 375.00

2. Text Matter Pages, cost per page 2250 4.85 $ 10,912.50 3.75 $ 8,437.50 35.00 $ 78,750.00 9.00 $ 20,250.00 5.00 $11,250.00

3. Tables of Contents and Index Pages, cost per page 200 4.85 $ 970.00 3.60 $ 720.00 45.00 $ 9,000.00 12.50 $ 2,500.00 5.00 $ 1,000.00

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 1000 0.50 $ 500.00 0.20 $ 200.00 12.50 $ 12,500.00 4.50 $ 4,500.00 NC $ -

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 1000 0.75 $ 750.00 2.40 $ 2,400.00 10.00 $ 10,000.00 5.00 $ 5,000.00 NC $ -

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 400 2.85 $ 1,140.00 2.50 $ 1,000.00 40.00 $ 16,000.00 8.00 $ 3,200.00 NC $ -

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 400 2.85 $ 1,140.00 3.60 $ 1,440.00 62.50 $ 25,000.00 16.00 $ 6,400.00 NC $ -

d) Manually Tagged Files

1. Form Field Pages, cost per page 25 12.50 $ 312.50 11.90 $ 297.50 47.50 $ 1,187.50 17.00 $ 425.00 5.00 $ 125.00

2. Text Matter Pages, cost per page 900 4.85 $ 4,365.00 2.80 $ 2,520.00 40.00 $ 36,000.00 11.00 $ 9,900.00 5.00 $ 4,500.00

3. Tables of Contents and Index Pages, cost per page 80 4.85 $ 388.00 1.25 $ 100.00 52.50 $ 4,200.00 12.50 $ 1,000.00 5.00 $ 400.00

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 400 0.50 $ 200.00 0.20 $ 80.00 15.00 $ 6,000.00 5.00 $ 2,000.00 NC $ -

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 500 0.75 $ 375.00 2.40 $ 1,200.00 12.50 $ 6,250.00 7.00 $ 3,500.00 NC $ -

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 160 2.85 $ 456.00 1.80 $ 288.00 52.50 $ 8,400.00 9.00 $ 1,440.00 NC $ -

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 160 2.85 $ 456.00 2.98 $ 476.80 75.00 $ 12,000.00 16.00 $ 2,560.00 NC $ -

e) Auto Tagged Files

1. Form Field Pages, cost per page 38 12.50 $ 475.00 11.90 $ 452.20 38.75 $ 1,472.50 17.00 $ 646.00 5.00 $ 190.00

2. Text Matter Pages, cost per page 1350 4.85 $ 6,547.50 3.15 $ 4,252.50 30.00 $ 40,500.00 11.00 $ 14,850.00 5.00 $ 6,750.00

3. Tables of Contents and Index Pages, cost per page 120 4.85 $ 582.00 3.20 $ 384.00 42.50 $ 5,100.00 12.50 $ 1,500.00 5.00 $ 600.00

4. Hyperlinks (other than Tables of Contents and Index Pages), cost 

per hyperlink 600 0.50 $ 300.00 0.20 $ 120.00 12.50 $ 7,500.00 5.00 $ 3,000.00 NC $ -

5. Alt Text Tags (other than hyperlinks, tables, charts, and graphs), 

cost per alt text image 600 0.75 $ 450.00 2.80 $ 1,680.00 10.00 $ 6,000.00 5.00 $ 3,000.00 NC $ -

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph 240 2.85 $ 684.00 2.00 $ 480.00 37.50 $ 9,000.00 9.00 $ 2,160.00 NC $ -

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph 240 2.85 $ 684.00 2.98 $ 715.20 52.50 $ 12,600.00 16.00 $ 3,840.00 NC $ -

II. ADDITIONAL OPERATIONS

a) Burning, packaging, and titling CD/DVD disc in black ink, cost per 

disc 50 25.00 $ 1,250.00 4.05 $ 202.50 25.00 $ 1,250.00 20.00 $ 1,000.00 NC $ -

CONTRACTOR TOTALS $ 34,238.75 $ 31,297.45 $341,803.75 $ 101,633.50 $27,815.00

DISCOUNT 1.00% NET $ - NET $ - NET $ - 5% $ 1,390.75

DISCOUNTED TOTALS 10 DAYS $ 34,238.75 30 DAYS $ 31,297.45 30 DAYS $341,803.75 30 DAYS $ 101,633.50 28 days $26,424.25

Reviewed by: __________

The Axia Group VASTEC Inc Vector Talent Resources Word Wizards Inc SIMILAR/PREVIOUS
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Seattle Regional Office | 4735 East Marginal Way South, Suite 1111, Seattle, WA 98134-2397

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

March 18, 2021

This is Amendment No. 1. The specifications in our invitation for bids on Program 1075S, scheduled 

for opening at 2:00 PM, prevailing Seattle WA time, on 3/23/2021, are amended as follows:

1. Change the bid opening to 2:00 PM, prevailing Seattle WA time, on 3/25/2021.

2. Delete the paragraph that reads on page 9:

“Electronic document deliverables must be made available in alternate formats upon 

agency request, including formats compatible with assistive technology at no additional 

charge.”

And insert in lieu thereof:

“Electronic document deliverables must be made available in alternate formats upon 

agency request, including formats compatible with assistive technology at no additional 

charge. Alternate formats may include PDF or Microsoft Word documents. Alternate 

Formats do not include the standard industry term for braille, .brf, large print or Accessible 

HTML.”

3. Delete the paragraph that reads on page 3:

“PREAWARD TEST: The Contracting Officer, at his option, may require the prospective 

contractor to run a test order (not to exceed 200 pages in digital files) when supplied with 

the Government Furnished Materials as described within these specifications. There will 

be no cost to the Government for this test. In the opinion of the Contracting Officer, if the 

pre-award test ordered, does not meet or exceed the Specified Standards found in the 

QUALITY ASSURANCE LEVELS AND STANDARDS, and proper handling of the 

Government Furnished Materials is not demonstrated as found within the pages of these 

specifications, the contractor may be declared non-responsible.”

And insert in lieu thereof:

“PREAWARD TEST: The Contracting Officer, at his option, may require the prospective 

contractor to run a test order (not to exceed 100 pages in digital files) when supplied with 

the Government Furnished Materials as described within these specifications. There will 

be no cost to the Government for this test. In the opinion of the Contracting Officer, if the 

pre-award test ordered, does not meet or exceed the Specified Standards found in the 

QUALITY ASSURANCE LEVELS AND STANDARDS, and proper handling of the 

Government Furnished Materials is not demonstrated as found within the pages of these 

specifications, the contractor may be declared non-responsible.”

All other specifications remain the same.
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Seattle Regional Office | 4735 East Marginal Way South, Suite 1111, Seattle, WA 98134-2397

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

If amendment is not acknowledged on bid, direct acknowledgement to: bidsseattle@gpo.gov

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission. Telephone submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may 

be reason for bid being declared nonresponsive.

Sincerely,

ROLAND D. WHITEHURST

Contracting Officer
Program 1075S page 1 of 14 

Specifications by FB 

Reviewed by RW 

U.S. GOVERNMENT PUBLISHING OFFICE 

Seattle, Washington 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Section 508 Compliant Files 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of the Interior 

Bureau of Land Management 

Alaska State Office 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning April 1, 2021 and ending March 

31, 2022 plus up to 4 optional 12-month extension periods that may be added in accordance with the "Option to 

Extend the Term of the Contract" clause in Section 1 of this contract. 

BID OPENING: Bids shall be opened at 2:00 PM, prevailing Seattle WA time, on 3/23/2021 at the U.S. 

Government Publishing Office, Seattle, WA. Due to the COVID-19 pandemic, this will NOT be a public bid 

opening. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

MUST submit email bids to bidsseattle@gpo.gov for this solicitation. No other method of bid submission will be 

accepted at this time. 

The Program 1075S and bid opening date must be specified in the subject line of the emailed bid submission. Bids 

received after 2:00 PM, prevailing Seattle WA time on the bid opening date specified above will not be considered 

for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following – 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact Seattle GPO at 206-764-3726 or infoseattle@gpo.gov or 

fbuchko@gpo.gov . 
Section 508 Compliant Files Page 2 of 14 

Program 1075-S 

SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully 

read this publication as the applicable terms within become an integral part of this contract. The document is posted 

at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/contractdisputes.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Compliance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) and any amendments. 

Section 508 Standards available at https://www.access-board.gov/ict/

W3C’s Web Content Accessibility Guidelines (WCAG 2.0 Level A and Level AA) (most current version) and 

W3C’s Checklist of Checkpoints for Web Content Accessibility Guidelines (most current version) available at 

http://www.w3.org/TR/WCAG20/ 

Agency will provide the Government Product Accessibility Template (GPAT) for electronic documents for each 

print job that identifies accessibility requirements based on program need and actual characteristics of expected 

deliverables. Agency will provide technical provisions expected for the digital deliverables in the GPAT. 

Agency will provide a checklist to meet its requirements on a GPAT. Contractor will be required to test all 

Section 508 Compliant files using WCAG 2.0 Level A and Level AA. Contractor will be required to test all 

Section 508 Compliant files for compatibility with the most recent versions of the JAWS, NVDA, Voiceover, 

and Adobe Acrobat Read Out Loud. 

The contractor must be able to describe how their proposed delivered Electronic Documents will meet Section 

508 accessibility standards. 

Tools to check PDFs to publish on agency’s website can be found here: 

https://section508.gov/sites/default/files/508-standards-applicability-checklist.docx 

Department of the Interior Section 508 Policies at https://www.doi.gov/ocio/policy-mgmt-support/informationand-records-management/section-508-policies 

SUBCONTRACTING: The predominant production functions are assessing and remediating files to bring 

them into compliance with Section 508. These functions cannot be subcontracted. 

 
Section 508 Compliant Files Page 3 of 14 

Program 1075-S 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed 5 years as a result of, and including, any extension(s) added 

under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See also 

"Economic Price Adjustment" for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from April 1, 2021, through March 31, 2022, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

PREAWARD TEST: The Contracting Officer, at his option, may require the prospective contractor to run a test 

order (not to exceed 200 pages in digital files) when supplied with the Government Furnished Materials as 

described within these specifications. There will be no cost to the Government for this test. In the opinion of the 

Contracting Officer, if the pre-award test ordered, does not meet or exceed the Specified Standards found in the 

QUALITY ASSURANCE LEVELS AND STANDARDS, and proper handling of the Government Furnished 

Materials is not demonstrated as found within the pages of these specifications, the contractor may be declared 

non-responsible. 

The Preaward Test must adequately address the requirements for Section 508. The Preaward Test must contain 

adequate information to document the responsiveness to the Section 508 requirements (e.g. a completed 

Government Productivity Accessibility template (GPAT), Voluntary Product Accessibility Template (VPAT) or 

equivalent and supporting documentation). 

 
Section 508 Compliant Files Page 4 of 14 

Program 1075-S 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from April 1, 2021 to March 31, 2022, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval, called the base index. 

The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “Ordering.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

 
Section 508 Compliant Files Page 5 of 14 

Program 1075-S 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

 
Section 508 Compliant Files Page 6 of 14 

Program 1075-S 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of assessing and remediating files to bring them into 

compliance with 29 USC Section 508; including providing a text equivalent for every non-text element via “alt” 

tags, “longdesc”, or in element content; organize documents so they are readable without requiring an associated 

style sheet; identify row and column headers for data tables; have HTML or text alternatives for all PDF files. The 

remediated files must meet WCAG 2.0 Level A and Level AA Success Criteria. 

Due to the nature of 508 compliance there may be services and products that this contract does not cover. In the 

event that the agency places an order that requires services or products not covered under this contract it will be the 

responsibility of the contractor to contact the Government Publishing Office, Seattle Regional Office, with the cost 

on those items not covered to establish cost prior to invoicing. Invoicing for products or services not covered under 

the terms of the contract prior to establishing cost may result in denial of payment on those items. Under no 

circumstance will the contractor stop work due to payment issues. 

TITLE: Section 508 Compliant Files 

FREQUENCY OF ORDERS: Approximately 200 orders per year 

NUMBER OF PAGES: An average of 25 pages per order. 

A page is defined as 11 x 17”. All documents over the 11 x 17” page size will be determined based on the number 

of 11 x 17” page sizes that fit within it. 

Examples of files are available at https://www.blm.gov/public-room and https://eplanning.blm.gov/eplanningui/project/5251/570 

These examples are for reference only and are not to be construed as actual work that will be placed on the 

contract. 

QUANTITY: One disc burned with Section 508 Compliant files. 

At the option of the agency the delivery of files may be on a disc or via the contractor’s secure FTP site. 

TRIM SIZES: Digital Versatile Disc – 120mm in diameter 

GOVERNMENT TO FURNISH:

Digital files could include but are not limited to: PDF files, Microsoft Office Products (Word, Powerpoint, Excel, 

Publisher), or graphic files (JPEG, PNG, TIF). Software will be in a variety of versions. The contractor must have 

the current versions and up-grade as they become available. 

Digital files could include digital signatures. 

 

At the option of the agency electronic media will occasionally be sent via CD/DVD, email, OneDrive, Microsoft 

Teams, or contractor’s SFTP site. 

Print Order (GPO Form 2511) 

GPO form 905 for shipping container labels. 

 
Section 508 Compliant Files Page 7 of 14 

Program 1075-S 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except form number and revision date, carried on copy or film or in electronic 

files, must not be on finished product. 

WARNING: All electronic media provided by the Government, or and duplicates made by the contractor or his 

representatives, must be kept accountable and under reasonable security to prevent their unauthorized release. 

Government furnished material is not to be duplicated in whole or part for any other purpose than to create material 

to be used in the performance of this contract. All duplicate media shall be degaussed or securely overwritten and 

any printouts and nonerasable media shall be destroyed by the contractor. 

TAGGING STRUCTURE: Files will be furnished as untagged files, manually tagged files, or auto tagged files. 

Untagged files will not have any 508 compliant document or structure tags. Anticipate most scanned files will be 

untagged. 

Manually tagged files will have some degree of file remediation performed through Adobe Acrobat by direct tagging 

input by a file user. 

Auto tagged files will have some degree of file remediation performed by Adobe Acrobat software. 

CONTRACTOR TO FURNISH: 

All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the 

products in accordance with these specifications. 

The contractor must host a secure FTP service with Secure Sockets Layer (SSL) or Transfer Layer Security (TLS) 

encryption. The servers must be redundant and located in a secure locked, climate controlled, fire-resistant facility. 

The contractor must provide website information allowing the ordering agencies to post and retrieve Government 

furnished materials and proofs from their secure website. 

Contractor is responsible for converting images to an appropriate color space and file format for output. Contractor 

must also apply any and all necessary prepress functions to achieve best possible output quality of supplied files. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output. Any errors, media damage, or data corruption that might interfere with 

proper file image processing must be reported to the ordering agency. 

ASSESSMENT REVIEW: Each file will require the contractor to perform an assessment review of the furnished 

file. Upon receipt of file contractor to run an assessment report on the file using assessment software. 

Some documents will require OCR scanning before the file assessment can be conducted. 

After the assessment, the contractor shall develop an “Assessment Report” detailing the Section 508 deficiencies 

and recommended remediation. This “Assessment Report” shall demonstrate compliance with WCAG 2.0 Level 

A and Level AA requirements. Contractor must provide the Assessment Reports to the agency. 

Contractor shall ensure the following minimum checkpoints are completed on every file: 

1. All WCAG 2.0 Level A and Level AA requirements are met. 

2. Files of 10 pages or more have internal bookmarks. 

 
Section 508 Compliant Files Page 8 of 14 

Program 1075-S 

3. Reasonable and sufficient alt text descriptions for non-text elements. 

4. Scanned images of text should be optimized through OCR to render verbatim text to an AT user. 

5. Document file name does not contain spaces or special characters. 

6. Document file names are concise, generally limited to 20-30 characters, and makes the content of the file 

clear in the context it is presented. 

7. Document properties are completed for Title, Author, Keywords, and Language. 

8. If using the edit function of Adobe Acrobat, all Comment and Markup items must be deleted. 

U.S. Department of the Interior (DOI) Checklist Notes: 

Additional guidance on DOI policy for complying with Section 508 of the Rehabilitation Act can be 

found at: https://www.doi.gov/ocio/policy-mgmt-support/information-and-records-management/section508-policies

REMEDIATE: After providing the assessment review to the agency the contractor shall remediate the file. 

Contractor is required to establish proper document structure, tab order and reading order, keyboard accessibility, 

and correct color contrast. The remediated files must meet WCAG 2.0 Level A and Level AA Success Criteria. 

Form Field Pages: All form field pages require proper tagging, including tab order, to ensure the AT user will be 

able to successfully fill out the form. 

Text Matter Pages: All text matter pages require proper tagging of headers, footers, headings, columns, ordered 

and unordered lists, text matter, navigation, and reading order. Blank pages must be announced as “Blank Page”. 

Tables of Content and Index Pages: All tables of content and index pages will require proper tagging of text matter, 

navigation, and reading order. All navigation links to be active. 

Hyperlinks: Contractor to develop descriptive and concise narrative for all tool tips. All internal and external links 

will require proper tagging for navigation and reading order. All navigation links to be active. 

Alternative Text (Alt Text): Contractor to develop descriptive and concise narrative for all non-text images, 

including photographs, illustration, graphics, logos, seals, signatures, screen shots, clip art, and all other non-text 

elements. All alt text will require proper tagging, navigations (as applicable), and reading order. 

Tables, Charts, and Graphs: Contractor to develop an alt text label that describes the table, chart, or graph. All 

tables, charts, and graphs will require proper tagging of alt text, tab order, navigation (as applicable), and reading 

order. Tables, charts, and graphs will have single or multiple levels of column/row headers. 

Simple Tables and Charts: Defined as tables and charts with single level column/row headers. 

Complex Tables, Charts, and Graphs: Defined as all non-columnar charts and graphs and tables and charts 

with single or multiple level column/row headers, merged cells, nested headings, and require cell 

relationship identification with column/row headers. 

After remediation, the contractor shall perform another assessment review and develop a second assessment report. 

If deficiencies are found, contractor shall remediate the file again and perform another assessment review and 

develop another assessment report and continue in like manner until no more deficiencies are found. Unless 

authorized by the GPO Contracting Officer, contractor will not be reimbursed for additional assessment reviews 

and assessment reports after initial remediation and second assessment report is completed and will not be allowed 

additional time in the “Schedule” for additional remediation of files beyond the initial remediation. 

 
Section 508 Compliant Files Page 9 of 14 

Program 1075-S 

READING ORDER AND ALT TEXT REVIEW: Files requiring remediation will also require the contractor to 

complete a reading order and alt text review of each file. Reading order should be logical and completed left to right 

and top to bottom. Alt text should be descriptive, yet concise. An occasional order may require collaboration with 

the agency. 

SCREEN READER REVIEW: Files requiring remediation will also require the contractor to complete a screen 

reader review using the most current versions of JAWS, Adobe Acrobat, NVDA, and Voiceover. If the file is not 

readable with the screen reader software, the contractor shall remediate the file again as described under “Remediate 

File” until the file is readable on the screen reader software. 

OCR SCANNING AND OCR REPAIR: When OCR scanning indicates a required repair, the contractor, after 

approval by the agency, shall repair the file using OCR software. OCR software is to scan at a minimum of 300 

dpi or greater. OCR suspects shall be remediated so that words and punctuation match the text verbatim. 

PRINTING: Each disc produced must have the title printed on the face of the disc in black ink. All printing on the 

disc must comply with the requirement set forth in the ISO, IEC 908 and any amendments, and ISO 10149. Inks 

must not damage the lacquer layer. Most orders may require a flood coat of white prior to printing. There will be 

no additional charge to the Government for the white flood under-coat. 

LABELING AND MARKING: Use GPO form 905 to mark all shipping containers. 

DISTRIBUTION: At the option of the agency the delivery of Section 508 Compliant files and the initial and final 

assessment reports to the ordering agency may be on a disc, via email, or via the contractor’s FTP site. 

Electronic document deliverables must be made available in alternate formats upon agency request, including 

formats compatible with assistive technology at no additional charge. 

Electronic documents delivered will be accepted based in part on satisfaction of identified Section 508 requirements 

for accessibility. 

Deliver f.o.b. destination to the continental United States, including Alaska. The contractor will be reimbursed for 

second day air shipments to the state of Hawaii by submitting shipping receipts with your invoice. 

Follow Print Order for delivery address. Some orders will require delivery to Anchorage Alaska. 

Upon completion of each order, all originals must be returned to the ordering Department. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to agency 

and to infoseattle@gpo.gov. Call the agency to confirm receipt of documentation. The subject line of the message 

shall be “Distribution for PROGRAM 1075S, PRINT ORDER: ______”. The notice must provide all applicable 

tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, 

and shipping receipts upon agency request. 

PACKING: The contractor will insert each disc into a standard or slim-line clear plastic jewel case, face up. 

Pack suitable quantities per shipping container. Each shipping container must not exceed 45 pounds when fully 

packed. 

All expenses incidental to picking up of Government furnished materials, returning materials, and furnishing sample 

copies must be borne by the contractor. 

 
Section 508 Compliant Files Page 10 of 14 

Program 1075-S 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

When requested by the agency Government furnished material must be picked up from and delivered (f.o.b. 

destination) at the ordering Department. 

Schedule will begin the workday of notification of the availability of print order and furnished material. 

No definite schedule for pickup of material can be predetermined. 

Orders will require from 1 to 2 weeks depending on complexity, for complete production and delivery from the 

time the ordering agency notifies the contractor that the Government furnished material are available for pick up or 

download. 

The contractor is required to review the elements of each project and report back to the agency within 24 hours 

from receipt, with a time-line of completion. In the event that requirements and/or elements of a project change, 

the contractor is required to reassess the project and report any time-line changes to the agency. Pre-project 

meeting(s) with the contractor may be requested by the agency. 

The ship/deliver date indicated on the print order is the date products ordered must be delivered to the destination(s) 

specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
Section 508 Compliant Files Page 11 of 14 

Program 1075-S 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce 12 months’ work under this contract. 

These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be 

ordered for the term of this contract. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

I. a. 2250 

 b. 75 

 c. 1. 75 

 2. 2250 

 3. 200 

 4. 1000 

 5. 1000 

 6. 400 

 7. 400 

 d. 1. 25 

 2. 900 

 3. 80 

 4. 400 

 5. 500 

 6. 160 

 7. 160 

 e. 1. 38 

 2. 1350 

 3. 120 

 4. 600 

 5. 600 

 6. 240 

 7. 240 

III. a. 50

 
Section 508 Compliant Files Page 12 of 14 

Program 1075-S 

SECTION 4.-SCHEDULE OF PRICES

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), N/A or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer, or to GPO prices for the same operation if such action would be in the best interest 

of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts will be prorated at the “each rate” or the 100 rate, which ever applies. 

Contractor’s billing invoice must be itemized in strict accordance with the line items in the “SCHEDULE OF 

PRICES.” 

I. REMEDIATE FILE: Prices offered must include the cost of all required materials and operations necessary 

for remediating files. Prices offered to include two assessment reviews (one before remediation and one after 

remediation), one review each of reading order, alt text, and by screen reader. 

a) OCR Scanning, cost per page $_________.

b) OCR Repair; charges for OCR repair will only be allowed 

when authorized by the agency. Cost per page $_________. 

c) Untagged Files 

1. Form Field Pages, cost per page $_________. 

2. Text Matter Pages, cost per page $_________. 

3. Tables of Contents and Index Pages, cost per page $_________. 

4. Hyperlinks (other than Tables of Contents and 

 Index Pages), cost per hyperlink $_________. 

5. Alt Text Tags (other than hyperlinks, tables, charts, 

and graphs), cost per alt text image $_________. 

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph $_________. 

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph $_________. 

___________ 

 (initials) 
Section 508 Compliant Files Page 13 of 14 

Program 1075-S 

d) Manually Tagged Files

1. Form Field Pages, cost per page $_________. 

2. Text Matter Pages, cost per page $_________. 

3. Tables of Contents and Index Pages, cost per page $_________. 

4. Hyperlinks (other than Tables of Contents and 

 Index Pages), cost per hyperlink $_________. 

5. Alt Text Tags (other than hyperlinks, tables, charts, 

and graphs), cost per alt text image $_________. 

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph $_________. 

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph $_________. 

e) Auto Tagged Files 

1. Form Field Pages, cost per page $_________. 

2. Text Matter Pages, cost per page $_________. 

3. Tables of Contents and Index Pages, cost per page $_________. 

4. Hyperlinks (other than Tables of Contents and 

 Index Pages), cost per hyperlink $_________. 

5. Alt Text Tags (other than hyperlinks, tables, charts, 

and graphs), cost per alt text image $_________. 

6. Simple Tables, Charts, and Graphs, cost per table/chart/graph $_________. 

7. Complex Tables, Charts, and Graphs, cost per table/chart/graph $_________. 

III. ADDITIONAL OPERATIONS 

a) Burning, packaging, and titling CD/DVD disc

in black ink, cost per disc $_________. 

___________ 

(initials)

 
Section 508 Compliant Files Page 14 of 14 

Program 1075-S 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

and handwritten signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 _____________________________________________________________________________________ 

(Street Address) 

 _____________________________________________________________________________________ 

(City – State – Zip Code) 

By __________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 _____________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

FOR GPO USE ONLY 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * ** * 

Contracting Officer Review________ Date_________ Certifier__________ Date__________