Basis of 

Item No. Description Award Unit Rate Cost

I. LIBRARY BINDING:

A. Rebinding or recasing without resewing (includes endpapers, 

overcasting, and rebacking, when required):

1 Using Old Case............................................................per volume 1 $39.00 $39.00

2 Making New Case..........................................................per volume 21 $25.00 $525.00

B. Books:

1 Oversewn(up to 2 inches in thickness)..................................per volume 1 $25.00 $25.00

2 Double-fan adhesive bound (up to 2 inches in thickness)...................

...............................................................................per volume 53 $17.00 $901.00

3 Volumes over 2 inches in thickness................per each additional 1/2-inch 1 $4.00 $4.00

C. Periodicals:

1 Oversewn (up to 2-1/2 inches in thickness, including standard 

collation....................................................................per volume 291 $25.00 $7,275.00

2 Double-fan adhesive bound (up to 2-1/2 inches in thickness,

including standard collation)............................................per volume 489 $19.00 $9,291.00

3 Sew Thru fold (up to 2-1/2 inches in thickness, including standard

collation):

(a) By machine (without tapes)...............................................per volume 69 $28.00 $1,932.00

(b) By machine (includes sewing on 3 or more tapes)....................per volume 1 $45.00 $45.00

(c.) By hand (including sewing on 3 or more tapes):

1 First inch of thickness....................................................per volume 54 $40.00 $2,160.00

2 Each additional 1/2 inch of thickness...................................per volume 18 $7.50 $135.00

4 Periodicals volumes over 2-1/2 inches in thickness...............................

..........................................................per each additional 1/2-inch 16 $6.00 $96.00

5 Custom collation of periodical volumes...............................per volume 4 $9.00 $36.00

D. Flour-Flap Enclosure, including stamping:

1 Up to 12 inches in height and/or thickness.........................per enclosure 5 $38.00 $190.00

2 Over 12 inches in height and/or thickness..........................per enclosure 1 $44.00 $44.00

E. Deluxe Four-Flap Enclosure, including stamping:

1 Up to 12 inches in height and/or thickness..........................per enclosure 1 $46.00 $46.00

2 Over 12 inches in height and/or thickness..........................per enclosure 1 $52.00 $52.00

II. REPAIRS: 

Timework......................................................................per hour 172 $60.00 $10,320.00

III. ADDITIONAL MATERIALS AND OPERATIONS:

(a) Rounding and backing double-fan adhesive bound volumes......................

...............................................................................per volume 1 $5.00 $5.00

(b) Binding Stubs:

1 Up to and including 16 inches in length ..................per 1/4 inch thick stub 20 $1.00 $20.00

2 Over 16 inches in length....................................per 1/4 inch thick stub 5 $2.00 $10.00

(c.) Additional lettering:

1 Additional lines (over eight (8))............................................per line 100 $0.75 $75.00

2 Call numbers ..................................................................per line 2 $0.75 $1.50

3 Foreign titles (including accents)...........................................per line 100 N/C $0.00

4 Front cover lettering.........................................................per line 904 $10.00 $9,040.00

(d) Affixing furnished pockets...............................................per pocket 1 $1.00 $1.00

(e.) Pockets, including inserting of material and gluing in place, as per 

binding instructions:

1 Paper pockets..............................................................per pocket 2 $6.00 $12.00

2 Cloth pockets..............................................................per pocket 3 $12.00 $36.00

(f) Inserting magnetic (security) strips..............................per 100 volumes 5 $1.00 $5.00

(g) Protective Enclosures.................................................per enclosure 1 $40.00 $40.00

IV. PACKING, PICKUPS, AND DISTRIBUTION:

(a) Pickup in Washington, DC area...........................................per order 27 $90.00 $2,430.00

(b) Pick up in Philadelphia, PA................................................per order 2 $90.00 $180.00

(c.) Delivery in Washington, DC..............................................per order 27 $90.00 $2,430.00

(d) Delivery in Philadelphia, PA..............................................per order 2 $90.00 $180.00

CONTRACTOR'S SUBTOTAL $47,581.50

Premium Payments 50% 23,790.75

V. PERCENTAGE INCREASE 50% 11,895.38

SUBTOTAL PLUS PERCENTAGE INCREASE $59,476.88

DISCOUNT 0.00% $0.00

DISCOUNTED TOTALS $59,476.88

Program No 405-S Term To 12/31/2020

TITLE: Library Binding

Wert Bookbinding, Inc

Grantville, PA
Program 405-S Page 1 of 27

Specifications by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Library Binding

as requisitioned from the U.S. Government Publishing Office (GPO) by

Various Government Departments and Agencies

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning January 1, 2020 and ending 

December 31, 2020, plus up to four (4) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC, time, on 

December 6, 2019.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, 

DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly 

to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified 

with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, 

as revised January 2018. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, 

Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through 

Friday. Contractor is to follow the instructions in the bid submission/opening area. If further instruction or 

assistance is required, call (202) 512-0526.

BIDDERS, PLEASE NOTE: These specifications have been revised. All bidders are cautioned to familiarize 

themselves with all provisions of these specifications before bidding with particular attention to the following: 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

“SECTION 4. – SCHEDULE OF PRICES.”

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Mike King at mking@gpo.gov or (202) 512-2132.
Library Binding Page 2 of 27

405-S (12/20)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf.

In addition, the following documents and publications shall also apply. In the event of a conflict between the 

documents/publications referenced herein and the content of this specifications, the content of this specification 

shall be considered a superseding requirement.

 ANSI/NISO/LBI Z39.78-2000 (R. 2018) for Library Binding, or any amendments or revisions thereto

(hereinafter referred to as Library Binding).

 Guide to the Library Binding Institute Standard for Library Binding, (Chicago, American Library 

Association, 1990).

 Boxes for the Protection of Rare Books: Their Design and Construction, Library of Congress, Washington, 

DC, 1994.

SUBCONTRACTING: Subcontracting will be allowed for repairs only.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from January 1, 2020 through December 31, 2020, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 
Library Binding Page 3 of 27

405-S (12/20)

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending September 30, 

2019, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD TEST: The contractor being considered for award will be required to demonstrate their ability to 

meet contract requirements and LBI Standards as set forth in Library Binding, by completing a preaward test. The 

Government reserves the right to waive the preaward test if there is other evidence that, in the opinion of the 

Contracting Officer, indicates that the contractor being considered for award has the capability to successfully 

produce the items required.

For the preaward test, the Government will furnish materials to be bound that are representative of the work to be 

produced on this contract. 

The prospective contractor shall submit four (4) bound samples representative of the Government’s needs for 

binding. For repairs, the prospective contractor will be required to submit six (6) samples.

Each sample volume is to be bound by the prospective contractor’s regular personnel and under no circumstances 

shall the contractor subcontract all or any part of this work (except for repairs). NOTE: No contractor identification 

of any kind shall appear on or in the bid samples themselves, only on the outside of the package.

The furnished test material must be picked up from and delivered to: U.S. Government Publishing Office, APSACS, Attn: Mike King, Stop: CSAPS, Room A-843, 27 G Street, NW, Washington, DC 20401. 

Preaward test samples must be submitted to the address indicated above within five (5) workdays of receipt of 

furnished test material.

Approval will be based upon the contractor fulfilling all of the requirements of the specifications. Deviation from 

the contract specifications may result in declaring the contractor non-responsible.

If preaward test samples are disapproved by the Government, the contractor may be permitted, at the option of the 

Government, additional time to correct defects and/or submit revised test samples if so notified by the Contracting 

Officer. The time allowed to provide additional test material may differ depending upon the nature of the defects 

noted. This will be specified when notification is given.

In the event the revised preaward test samples are disapproved by the Government, the contractor shall be deemed 

to have failed to comply with the applicable requirements of these specifications and may be reason for a 

determination of non-responsibility.

Failure to deliver completed preaward test samples within the stated time period may disqualify the contractor from 

further consideration for award. 

All operations necessary in the complete performance of this preaward test shall be performed at the facilities in 

which the contract production will be performed.

No charges will be allowed for costs incurred in the performance of this preaward test.
Library Binding Page 4 of 27

405-S (12/20)

BINDING EVALUATION CRITERIA FOR PREAWARD TEST SAMPLES: Each sample volume will be 

given a maximum score of 100 points. There will be four (4) sample volumes for binding for the preaward test. 

Each sample volume will be accompanied by a standard binding instruction form. A passing score is 85 percent

per sample volume. Each sample volume will be evaluated as follows:

CRITERIA POINTS

1. Leaf attachment and sewing 20

Poor penetration of glue

Excessive glue in margin

2. Endpaper attachment 15

Poor construction

Incorrect tipping width

Excessive drag

Incorrect weight

Against the grain

Incorrect endpapers

3. Trimming 15

Excessive

Uneven or ragged

Out of square

4. Rounding and backing 8

Out of round (lopsided, concave)

Joints not uniform or symmetrical

Inside fold not uniform/symmetrical

Improperly backed

Improperly rounded

5. Lining 8

Poor adhesion

Incorrect material

Poor workmanship

Poor spine support

6. Case-making 9

Poor adhesion

Improperly pressed

Turn-ins, not even, bulky

Weak joints, improperly formed

Strain on hinges

Uneven or excessive squares

Too rigid or weak spine

Lumpy
Library Binding Page 5 of 27

405-S (12/20)

CRITERIA POINTS

7. Case-in 10

Poor adhesion

Soiled

Poor workmanship

Excessive glue

8. Lettering 15

Fuzzy, not sharp, poor clarity

Poor positioning

Inconsistent word division

 

TOTAL: 100

Sample volumes will be completely rejected and no points awarded if any of the following conditions are found:

 Wrong style of binding

 Improper trimming

 Sewing into text

 Pages falling out

 Text block upside down

 Incorrect lettering (spelling, typefaces, word breaks, alignment)

 Wrong color of buckram used

REPAIR EVALUATION CRITERIA FOR PREAWARD TEST SAMPLES: Each sample volume will be 

accompanied by a standard binding instruction form. There will be six (6) sample volumes for repairs for the 

preaward test. 

The total number of points is specified below for each type of repair. A passing score is 85 percent of the maximum 

number of points allotted to each repair.

CRITERIA POINTS

1. Mending paper: 30 Maximum

Poor adhesion 5

Excessive adhesive 5

Uneven on either side of tear 5

Does not cover entire tear 5

Mend inadequate for weight of paper 5

Use of pressure sensitive tape 5

2. Tipping-in loose material: 30 Maximum

Poor adhesion 5

Excessive adhesive in margin 5

Not aligned with text block 5

Not in gutter margin 5

Improper placement 5

Incorrect tipping width 5
Library Binding Page 6 of 27

405-S (12/20)

CRITERIA POINTS

3. Replacing damaged endsheet(s): 30 Maximum

Poor adhesion 5

Excessive adhesive 5

Against the grain 5

Incorrect tipping width 5

Not aligned with text block 5

Loose hinges 5

4. Torn end-caps and/or joint: 25 Maximum

Poor adhesion 5

Excessive adhesive 5

New spine smaller or taller than case 5

Loose hinges 5

Torn original cloth 5

5. Cover detached from text block: 35 Maximum

Poor adhesion 5

Excessive adhesive 5

Against the grain 5

Incorrect tipping width 5

Uneven or excessive squares 5

Loose hinges 5

Incorrect lining material 5

6. Worn-cover with detached text block: 40 Maximum

Poor adhesion 5

Excessive adhesive 5

Against the grain 5

Incorrect tipping width 5

Uneven or excessive squares 5

Loose hinges 5

Incorrect lining material 5

Turn-ins, improperly formed and/or bulky 5

7. Torn end-caps and/or joint with detached text block: 45 Maximum

Poor adhesion 5

Excessive adhesive 5

Against the grain 5

Incorrect tipping width 5

Uneven or excessive squares 5

Loose hinges 5

Incorrect lining material 5

New spine smaller or taller than cover boards 5

Turn-ins, improperly formed and/or bulky 5
Library Binding Page 7 of 27

405-S (12/20)

CRITERIA POINTS

8. Retain original endsheets: 20 Maximum

Not retained 5

Tipped together fly leaves bound in back of

volume, or irrespective of original placement 5

Excessive loss of information 5

Facsimile does not adequately represent original 5

9. Preservation facsimiles: 15 Maximum

Improper materials used 5

Does not meet criteria listed for Binding Evaluation Criteria 5

Fails tape pull test 5

PREAWARD SURVEY: The Government reserves the right to conduct a preaward survey of the contractor’s 

facilities (and subcontractor’s facilities for repairs, if applicable) and productivity potential, or to require other 

evidence of technical, production, managerial, financial (including insurance coverage for any loss or damage to 

Government materials while in the contractor’s possession), and similar abilities to perform the anticipated 

requirements, prior to an award of this contract.

As part of the financial determination, the contractor in line for award may be required to provide one or more of 

the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

WARRANTY: The contractor shall guarantee for three (3) years from binding date, the binding of the volumes. 

Latent defects such as lettering worn off so as to be illegible, defective sewing, use of improper adhesives, etc., 

shall be returned and repaired at no cost to the ordering agency. Normal wear of the covering materials or damage 

caused by negligence on the part of the libraries or their users shall be excluded.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO purchase order will be issued to 

the contractor to cover work performed. The purchase order will be supplemented by an individual print order and 

various jacket numbers for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.
Library Binding Page 8 of 27

405-S (12/20)

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from January 1, 2020 through December 31, 2020, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order or any aspect of 

the Library Binding. A print order shall be “issued” upon notification by the Government for purposes of the 

contract when it is electronically transmitted or otherwise physically furnished to the contractor in conformance 

with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

BILLING: Immediately upon completion of a print order, the contractor is required to submit an itemized billing 

invoice to the ordering agency for examination/verification and approval. Contractor to submit the billing invoice 

to the ordering agency contact as specified on the print order.

Contractor must submit this signed, verified copy with his billing invoice to the U.S. Government Publishing Office, 

for payment. Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES” for all operations/products required on an order, including line items for which the contractor may 

have submitted “NC.”
Library Binding Page 9 of 27

405-S (12/20)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications provide for the procurement of library binding and rebinding of books and 

periodicals; repairs; construction of protective enclosures; packing; and, distribution.

TITLE: Library Binding.

FREQUENCY OF ORDERS: No guarantee can be made as to the number of frequency with which orders will 

be placed. However, it is anticipated that up to approximately 50 orders will be placed per year for up to 

approximately 500 volumes per order.

TYPES OF VOLUMES TO BE BOUND AND PROTECTIVE ENCLOSURES:

Books: For the purposes of this contract, a book is defined as one piece of graphic material submitted for binding 

or rebinding as a single unit.

Periodicals: For the purposes of this contract, a periodical publication is defined as a series of two or more serially 

numbered graphic units bound together.

Protective Enclosures: Boxes and other enclosures including four-flap enclosures, phase boxes, and clamshell 

boxes, constructed for materials which are unsuitable for binding, due to their size, condition, value, or original 

format.

Construction and materials used for casing-in must conform to the standards set forth in the Library Binding.

GOVERNMENT TO FURNISH:

Print orders.

Individual binding instructions. The agency must supply specific instructions for items which do not fit the 

established profile.

Stamping dies not to exceed one square inch, previously bound samples, rubs, dummies, and material to be bound 

(including pockets for circulation cards, when required.)

Printed endpapers (by the agencies which require printed endpapers). NOTE: Upon completion of the contract,

the unused supply of endpapers or other Government supplied items shall be returned to the ordering agency, 

unless otherwise specified.

Magnetic security strips.

Books may be furnished for insertion into protective enclosures. If not furnished, measurements will be provided 

by the agency.

Agencies have the option to supply the contractor with individual binding forms unique to a single agency. NOTE: 

There will be no requirement for all agencies to use contractor supplied binding forms.

Agencies will furnish the GPO and the contractor with a profile of their special requirements. The contractor shall 

follow the profile unless otherwise instructed on the individual binding slips.
Library Binding Page 10 of 27

405-S (12/20)

CONTRACTOR TO FURNISH: The contractor will be required to supply all materials, other than those

listed under “GOVERNMENT TO FURNISH,” necessary for pickup, complete manufacture, packing, and 

delivery of the products covered by these specifications.

The contractor must furnish suitable shipping containers when picking up material to be bound and when 

delivering the completed product(s) (see “PACKING”).

After award and upon request by a Government department or agency, the contractor must furnish samples of

binding materials, showing the colors available to be ordered under this contract, and provide instructions on the

use of individual binding instruction forms.

The contractor will be required to supply the range of colors of buckram available on the market at the time of 

binding.

The contractor will supply, at no additional expense, binding forms and provide instructions in their use to all 

agencies desiring to use the contractor’s forms. If the contractor uses adhesive to affix the binding instruction 

slips to the text to be bound, the adhesive must be such that it will not damage the text.

The contractor will supply preprinted binding forms for titles previously bound and already established in the 

contractor’s database for those agencies who wish to use them. The information on the forms must be correct 

based on instructions provided by the ordering agency, and the forms must be supplied in a timely manner. 

These established instructions will not be altered by the contractor without permission from the ordering agency.

The contractor must maintain records for the spine stamping pattern, color of cover, and color of stamping foil so 

that uniformity of sets can be maintained.

CONTRACTOR’S RESPONSIBILITY: The contractor must verify the number of volumes picked up and 

delivered, and will be responsible for the safekeeping of the Government’s materials submitted for binding under 

the terms and conditions of this contract while in their plant, or during transit to or from their plant, and will

be responsible for replacing any items lost or damaged.

LOST OR DAMAGED ITEMS: The value of the volumes lost or damaged will be determined by the

Government and will include processing costs. The cost and burden of locating volumes requiring replacement,

due to loss or damage by the contractor, shall be borne by the contractor. If the ordering agency should choose to

replace the item(s), costs to the contractor will include the cost of replacement, ordering, receiving, and processing.

Additionally, a charge shall be levied for any item found to be out of print and irreplaceable. The charge will be 

based on the cost of the original item times two, or the costs related to ordering, receiving, and processing a like 

or similar item, whichever is greater. The contractor will settle with the Government on replacement volumes 

within 120 workdays of notification that the item(s) is lost/damaged.

If acceptable by the agency, the contractor may provide a complete and bound preservation facsimile of the 

lost/damaged volume. The contractor will assume responsibility for all copyright and preservation facsimile

related charges. If the item is in copyright, a statement from the copyright holder granting permission to make

a facsimile will be bound in the front of each volume.

The contractor shall follow the instructions and specifications on individual binding slips, including but not 

limited to, instructions for the style of binding appropriate to the type of material to be bound. In the absence of 

individual binding slips, the contractor shall follow the established profile. In the absence of individual binding 

instructions or an agency profile, the contractor shall determine the best treatment for the long range preservation 

of the material in a traditional library environment. If doubt exists as to which procedure or style is preferable,

the volumes in question shall be returned to the ordering agency.
Library Binding Page 11 of 27

405-S (12/20)

IDENTIFICATION: Each volume bound or repaired under the terms of this solicitation shall contain a label or 

stamp approved by the Government placed inside the back cover, showing the contractor’s name, and the year and 

month when the particular volume was bound.

WORKMANSHIP: All workmanship in connection with the article or product manufactured under these 

specifications must be of the highest quality in every respect.

Materials and quality of workmanship shall be in accordance with the Library Binding, or any amendments or 

revisions thereto. 

All operations required must be performed with care to ensure that the end product will be capable of withstanding 

the rigors of normal library circulation or use and provide maximum reader usability.

INSPECTION FOR DEFECTS: Contractor must carefully open out, and critically inspect all volumes for defects 

in binding, errors in lettering, etc., prior to delivery.

The contractor shall have an established quality control program. The contractor shall be responsible for quality 

control at various stages during the binding process and before the return of completed volumes to the ordering 

agency.

Quality control inspections shall include:

 Adherence to the agency’s instructions and specifications on the binding slip

 The collation of volumes for completeness and proper sequence

 Completeness of stamping, including author (if any), title, variable data, call number, and imprint

 Accuracy of stamping including spelling, proper order of numbers, and accents or symbols as required

 Correct and consistent word division in accordance with the Government Publishing Office Style Manual

 Proper color of buckram, stamping, etc., and proper placement and/or alignment of stamping

 Adherence to material and workmanship specifications

 Neatness (e.g., absence of excess glue, evenly attached endpapers, clean casings)

 Adherence to the ordering agency’s specifications for packing, delivery, etc.

The contractor’s quality control process shall recognize and correct all contractor’s errors. All shipments must be 

checked for completeness prior to shipping.

ERRORS AND CORRECTIONS: Volumes with errors and/or defects in workmanship must be corrected by the 

contractor. All volumes for corrections must be picked up, corrections made, and returned or scheduled for return 

to the ordering agency within 15 workdays of notification for pickup by the ordering agency, and all costs 

occasioned thereby, including transportation, must be borne by the contractor. Volumes for corrections must be 

picked up from the various ordering agencies, unless instructed otherwise by GPO.

Excessive errors will be considered evidence of an inadequate quality control system. Error rates over 2% on a 

single order will be considered unacceptable, and could be grounds for default. The error rate will be based on the 

number of errors requiring correction divided by the number of volumes in each agency’s shipment. Completed 

corrections shall be returned with the slip on which correction instructions were indicated.

REQUIREDMETHODSOF BINDING:

Recase Only:

Upon instructions fromthe individual agency, text blocks that are strongly sewn with a number of stitches adequate

to the size of the text block, and have sewing intact,shall be recased only, not resewn. Also included in this category

are volumesthat have previously been bound by a binder that have worn or damaged covers but whose sewing is 

intact.
Library Binding Page 12 of 27

405-S (12/20)

Preparation: Old covers shall be removed, and the old spine lining and adhesive shall be carefully and completely 

removed from the text blocks. Sewing is not to be disturbed. In the case of volumes originally bound as 

paperbacks, for which the ordering agency specifies “recase only,” the contractor shall remove adhesive from the

spine, if possible. The contractor shall inspect the text block after cleaning the spine. If the sewing is not sound,

the contractor shall make minor repairs, select a different method of leaf attachment, or return the volume to the 

agency, per previousinstructions.

Endpaper Construction: In the case of text blocks originally sewn through the fold, endpapers shall be single-leaf 

hinged with reinforcing cloth to a single folded sheet. The single leaf shall serve as the paste down over the 

inside of the board used in case construction. In the case of text blocks originally oversewn, endpapers shall be a 

single, folded sheet tipped 1/4 inch from the edge of a single leaf. A 1-1/4 inch strip of reinforcing cloth shall be 

adhered along the binding edge of the folded sheet and the exposed 1/4 inch margin of the single leaf.

Endpaper Attachment: New endpapers shall be sewn to the text block using a method that is compatible with the 

originalsewing structure. In the case of text blocks originally sewn through the fold, endpapers shall be attached by

sewing through the fold of the next-to-outermost signature, front and back of the text block, and then through the

fold of the single, folded sheet of the endpaper. In the case of text blocks originally oversewn, endpapers may be

attached by whip stitching on with sewing stitches approximately 1 inch apart. Whip stitching is acceptable for 

attaching endpapers to oversewn volumes that are being recased; however, open-ability is restricted by thissewing 

method. Whip stitching preventsthe first and last sections of the text block from opening fully. When the volume is

small or medium-sized, tipped-on endpapers are preferable. After sewing, the outermost leaf shall be folded and 

tipped back flush and parallel to (but not extending beyond) the binding edge of the text block to cover the 

sewing thread and to allow the endpaper to hinge from the binding edge.

Oversewing: 

Oversewing shall be used for volumes in single sheets with inner margins at least 5/8 inch after milling or with paper

unsuitable for double-fan, adhesive binding.

Preparation: The spine of the volume shall be milled if necessary to free the leaves for sewing. No more than 1/8 

inch of the inner margin shall be removed.

Process: All volumesshall be divided into uniform sections, each not less than 0.055 inch thick and not more 

than 0.065 inch thick. As many needles as possible shall be used, provided that the sewing is no closer to the head

or tail of the volumesthan 1/4 inch after trimming, and no further than 1 inch. The shuttles thread shall be coated 

with methyl cellulose paste during sewing, or a thin line of paste shall be applied along the binding margin of each

section priorto sewing. In no case shall the sewing be closer to the text than 1/8 inch.

Endpapers: In the case of oversewn text blocks, the endpapersshall meet the specifications of theLibrary Binding.

Aftersewing, the outermost leafshall be folded and tipped back flush and parallel to (but not extending beyond) the

binding edge of the text block to cover the sewing thread and to allow the endpaper to hinge from the binding edge.

Double-Fan, Adhesive Binding:

Unless otherwise instructed by the ordering agency, volumes in single sheets shall be double-fan, adhesive-bound

using an adhesive that meets the specifications as cited in Library Binding.

Preparation: The spine of the volume shall be milled to roughen it, to remove all old adhesive, and to free all 

leaves to allow for optimal fanning. As many papers fibers as possible shall be exposed for optimum linkage of 

paper and adhesive. Notching the spine is acceptable if the contractor deems it appropriate for certain volumes. 

If the spine is notched, notches shall be no deeper than 1/8 inch, and in no case shall they invade the text.
Library Binding Page 13 of 27

405-S (12/20)

Process: The milled text block shall be securely clamped. The binding edge shall be fanned first in one direction, 

as adhesive is applied by brush or by roller, and then in the opposite direction, as adhesive is applied. The 

penetration of adhesive between leaves shall be approximately 1/64 inch so that each leaf is tipped to the next. 

No adhesive shall run between pages farther than 1/8 inch and in no case shall it run into the text area. If the 

binding edge is notched, all notches shall be filled with adhesive.

Lining with Stretchable Fabric: A stretchable fabric lining meeting the specifications of Library Binding shall

be squarely and snugly adhered to the spine of the text block. This lining shall cover the entire spine, head to

tail, and shall extend onto the endpapers at least 1 inch.

Drying the Adhesive: The text block shall be positioned squarely and allowed to dry without the use of a heating 

or drying device.

Second Spine Lining: A second lining of cloth, meeting the specifications of Library Binding shall be adhered to

the spine of all text blocks bound by the double-fan method. The process shall be that specified in “lining the

spine” in Standard for LibraryBinding, 2000.

Endpapers: In the case of double-fan, adhesive-bound text blocks, the endpapers shall be single, folded sheets 

reinforced at the binding edge by a strip of fabric, 1-1/4 inch wide, that is tipped to the text block during the 

fanning process.

Sewing Through The Fold:

All volumesin folded sections shall be sewn through the fold by machine or hand unless otherwise instructed by

the ordering agency. If folded signatures are cut and another binding method utilized withoutspecific instructions

from the ordering agency, the contractor is responsible for the cost of a replacement volume.

Sewing Through The Fold By Machine: The kettle stitches shall be no closer to the head and tail of the text block 

than 1/4 inch after trimming, and no farther than 1 inch. Sewing tapes may or may not be used, depending on 

instructions from the ordering agency.

Sewing Through The Fold By Hand: Text blocks sewn through the fold by hand shall be sewn on tapes of

suitable width spaced no more than 2 inches apart and no more than 2 inches from the kettle stitches. The kettle

stitches shall be no closer to the head and tail of the text block than 1/4 inch after trimming, and no farther than

1 inch.

Endpapers: In the case of text blocks sewn through the fold, endpapers shall be two folded sheets, nested. The 

binding edge of the outer sheet shall be reinforced with a 1-1/4 inch strip of fabric.

BINDING OPERATIONS:

Examination and Collation: Unless otherwise instructed on individual binding instructions or in the established

profile, incomplete volumes, or those with other defects, shall not be bound. These volumes shall be reported

to the ordering agency or returned unbound.

All volumes shall be carefully examined before being taken apart to determine the most suitable method of 

binding. This examination shall include margins, condition of paper, or a determination that library binding is 

inadvisable.

Materials not suited for binding because of the brittle condition of the paper shall be returned to the ordering 

agency unbound, unlessthe agency’s profile or binding instructions indicate otherwise.
Library Binding Page 14 of 27

405-S (12/20)

All volumes, with the exception of periodicals, shall be collated to ensure completeness and proper sequence of 

pages.

All periodical volumes shall be checked for correct issue sequence, proper sequence of pagination, and 

completeness. Binding instructions shall determine the arrangement of title page, index, inserts, supplements, 

etc., and the inclusion or omission of covers and/or advertising. (NOTE: An additional charge for custom

collation, as defined in Library Binding will be allowed under line item I.C.5.)

Loose extraneous materials, such as binding forms, book cards, book markers, or subscription cards, shall not be 

bound into the volumes.

Books originally bound by spiral, plastic combs, or similar methods, are to be handled in accordance with the 

instructions furnished with the print order.

Foreign language and technical volumesshall be given such special checking and collation as may be necessitated 

by the nature of the contents.

The contractor shall take steps to preserve maps, illustrations, and folded sheets, which are likely to be damaged 

when the spine of the text block is milled, the leaves attached, or the text block is trimmed. Options include 

selecting a method of leaf attachment that requires as little of the binding margin as possible; setting the map or 

illustration out on a strip of reinforcing cloth or alkaline paper that is compatible with the weight and texture of 

the map or illustration; constructing a cloth or alkaline paper pocket for the map or illustration; and/or leaving the 

text block untrimmed. The ordering agency shall provide instructions as to which option the contractor should use.

Preparation of Spines: Rounded and backed text blocks, which must be rebound and for which it is not possible

to preserve the original sewing structure, shall have boards removed and the old rounding and backing taken out

by nipping before the spine edge istrimmed or milled.

For text blocks which must have the spine edge trimmed or milled away in preparation for oversewing or doublefan adhesive binding, as little as possible (and not more than 1/8 inch) of the edge shall be removed in order to 

preserve as much of the inner margin as possible.

Very bulky serial issues which are saddle-stitched and which cannot be sewn through the fold (e.g., when they 

must be bound together with non-saddle-stitched issues) shall be prepared for double-fan, adhesive binding or 

oversewing by slitting through the fold rather than by trimming or milling.

Removal of Staples: All staples shall be pulled from side-stitched text blocks to provide an inner margin of 

maximum width. All staples shall be removed from saddle-stitched issues prior to their being sewn through the 

fold. No text blocks shall have staples removed by trimming or milling.

Leaf Attachment: Unless otherwise specified in this document or specific instructions from the ordering agency,

methods of leaf attachment should strictly adhere to the guidelines provided by Library Binding.

Trimming: All books shall be trimmed as slightly as possible or left untrimmed, if so instructed. Under no 

circumstances shall any volume be trimmed to the extent that printed matter shall be removed in any part,

unless specific permission is granted by the ordering agency. Trimming should not be in excess of 1/8 inch at

the head, tail, or fore edge, and no folds are to be trimmed. If any text or printed matter is trimmed, the

contractor is responsible for the cost of the replacement volume.
Library Binding Page 15 of 27

405-S (12/20)

Gluing the Spine: Spines of all text blocks shall be glued. The adhesive shall thoroughly coat the spines. Text 

blocks shall be stacked squarely and allowed to dry without the use of a heating or drying device. For volumes 

that are sewn through the fold, the adhesive shall be applied prior to trimming.

When ordered, contractor will be required to insert magnetic (security) strips in the spines of each volume.

Rounding and Backing: With the exceptions noted below, all text blocks shall be evenly rounded to form a 

smooth and convex spine and a concave fore edge. Rounded text blocks shall be backed to form shoulders that 

are symmetrical, uniform head to tail, and as nearly equal in size to the anticipated board thickness as possible. If 

the contractor fails to follow instructions regarding whether a volume should be rounded and backed, they will

incur a charge equal to the cost of the binding.

Text blocks sewn through the fold, but with signatures of more than 1/4 inch in thickness, shall be rounded,

but not backed.

No rounding and backing will be required in the following cases:

 Text blocks already rounded and backed that are to be recased only

 Text blocks under 1/4 inch in thickness

 Flat backed text block being re-cased

Double-fan, adhesive-bound text blocks shall not be rounded and backed unless the ordering agency’s binding

slip or profile specifies.

Lining the Spine:

Cloth Lining: The spines of all text blocks shall be lined with spine lining cloth. This includes double-fan,

adhesive-bound text blocks to which a stretchable spine lining has already been applied. The cloth shall be cut

to within 1 / 2 inch of both head and tail of the text block and shall extend squarely onto each endpaper at least

1 inch. The grain of the spine lining cloth shall run parallel to the spine of the text block.

Extra Paper Lining: The spines of all volumes over 1-1/2 inches in thickness that have been sewn through the

fold or recased, and the spines of all other volumes over 2-1/2 inches in thickness, or that weigh more than 5

pounds, shall be reinforced by an extra lining of alkaline paper applied over the cloth lining for additional

support. The paper shall be cut to the height and width of the spine and shall be no lighter than 60-lb. text

weight. The grain of the paper lining shall run parallel to the spine of the text block.

Covers:

The covers shall be made of F Grade buckram over binder’s board (the grain of which must run parallel to

the binding edge), with uniform squares. The thickness of the board must be suited to the size and weight

of the volume.

The cover material must be turned in sufficiently to ensure good adhesion (normally 5/8 inch is sufficient).

All materials must conform to the standards set forth in Library Binding.

Inlays: All covers shall have an inlay of flexible paper, with the grain running lengthwise of the inlay, and 

securely attached to the inside of the backbone of the cover. The paper shall be cut at least the same length as

the cover boards, and its width must cover the back of the book after it has been rounded and backed. Inlay

paper shall be not less than 0.012 inch, or more than 0.030 inch, and shall have a minimum pH of 7.0.
Library Binding Page 16 of 27

405-S (12/20)

Casing-In: Unless otherwise specified, all adhesive materials and applications shall be in accordance with the 

specifications outlined in Library Binding.

Text blocks shall be cased in squarely and tightly. All squares shall be uniform around the perimeter of the text 

block and shall be 1/8 inch wide, plus or minus 1/16 inch, depending on the size of the text block. The corners of 

the covering shall be left uncut so that library corners can be made; or shall be cut at a 45 degree angle so that 

traditional corners can be made. The covering material shall be turned in snugly and uniformly, approximately

5/8 inch on all sides, and shall adhere neatly and tightly to the edges of the boards.

Very heavy or thick text blocks may be bound flush with the bottom of the case (i.e., the case will have no 

square at the tail) per instructions from the ordering agency. When text blocks are bound flush with the bottom of

the case, the cord at the tail of the inlay shall be omitted.

Cased-in volumes shall either be pressed between metal-edged boards until thoroughly dry; or pressed in a 

building-in machine using sufficient pressure, dwell, and heat to ensure good adhesion of the endpapers to the 

boards and turn-ins, and good adhesion of the covering material to the spine lining and endsheets in the joint area 

of the text block. The amount of adhesive applied to the joints and the method used for building-in shall be 

sufficient to ensure that joints are tight and secure and cannot be separated without damaging the bonded 

surfaces.

Endpapers shall adhere to all surfaces smoothly and be free of wrinkles and bubbles.

Lettering: Lettering of author, title, and call number shall be done in gold or white foils or black ink as directed by

individual agencies. Stamping foils shall meet the performance specificationsset forth in Library Binding. Lettering

shall be permanent, sharp, clean, legible, and stamped with adequate pressure, temperature, and dwell to ensure

adhesion of the foil to the covering material. All lettering shall be on the spine or the cover of the volume as

directed by the ordering agency. Volumes must be carefully measured to ensure the proper placement of lettering. 

Foil/ink used shall be subject to the approval of the Government Publishing Office. The type is generallyRecord

Gothic Condensed, but may be in anotherstyle acceptable to the ordering agency.

Call numbers and departmental seal will be stamped, when specified. For front cover lettering and departmental 

seals, charges will be allowed under Item III. “ADDITIONAL MATERIALS AND OPERATIONS,” as applicable,

in the “SCHEDULE OF PRICES.” NOTE: For payment purposes, departmental sealsshall be considered as one

line of lettering.

When volumes are too narrow to imprint lettering across the spine, lettering must be stamped so that spine reads 

down (top to bottom), with the base of the lettering towards the back cover of the volume unless instructions from 

the ordering agency indicates otherwise.

All lettering shall be in 18 pt. type, except for books thinner than 1 inch which may be lettered in 14 pt. type

unless otherwise specified. All call numbers which cannot fit on the spine must be stamped in the upper lefthand corner of the front cover, as close to the spine as possible. All books and periodicals must be stamped

with author, title, call number, volume, year, and other variable information as specified by individual agencies. 

The contractor shall keep records of stamping patterns and color of stamping foil for periodical titles so that 

uniformity of sets may be maintained. Proper and accurate stamping of all volumes, including accents in foreign 

titles, is essential.
Library Binding Page 17 of 27

405-S (12/20)

REPAIR SPECIFICATIONS:

Standards: All work shall be performed in accordance with the American Institute for Conservation of Historic 

and Artistic Works AIC Code of Ethics and Guidelines for Practice.

All materials used in the treatment shall be permanent and of appropriate durability in accordance to Library

Binding.

Mending Paper: Mends of tears, voids, or weak folds shall be done using either a water-torn strip of compatible 

Japanese paper and wheat or rice starch paste, or using heat-set tissue made with acrylic pH neutral adhesive and 

an alkaline buffered tissue.

Tipping-in Loose Material: The binding edge of an errata, replacement page, or other accompanying material 

shall be glued using a polyvinyl acetate emulsion adhesive and shall be placed within the gutter/binding margin of

the text block as specified by the ordering agency. Any trimming of material shall be kept to a minimum and shall

not result in the loss of information.

Replacing Damaged Endsheet(s): The damaged endsheet(s) shall be removed and replaced with a new alkaline 

endsheet(s) without detaching the text block from the cover, and glued in place using a polyvinyl acetate 

emulsion adhesive.

Torn End-Caps and/or J oint: Replacement of a torn end-cap or jointshall be done by creating a new cover spine 

made from matching bookcloth and an alkaline paper inlay with the original spine, minimally trimmed to retain all

information, mounted on the new coverspine.

Cover Detached From Text Block: The original endsheets shall be replaced with alkaline endsheets. The spine of 

the text block shall be lined with a cotton cloth or similar synthetic material that meets the specifications as 

outlined in Library Binding, Section 17.2 (and applicable appendices), over which an alkaline paper line shall be

adhered. The original endsheets shall be removed from the original cover, and the text block shall be cased into it.

Worn-Cover With Detached Text Block: Contractor to follow previously mentioned repair to text block, and

remove endsheets from cover. The spine area of the inside of the cover shall be lined with matching Japanese paper

or cloth, and a new inlay shall be adhered to the cover. The text block shall then be cased into the cover.

Torn End-Caps and/or Joint with Detached Text Block: Contractor to follow previously mentioned repair to

text block and remove endsheets from cover. A new cover spine shall be made from matching bookcloth and an 

alkaline paper inlay with the original spine, minimally trimmed to retain all information, mounted on the new cover

spine. The text block shall then be cased in to the cover.

Retain Original Endsheets: When the front and back endsheets have the same information, whereby tipping 

together the fly-leaves will recreate this information, the fly-leaves shall be tipped together and bound in 

respectively the front of the volume.

When the front and back endsheets contain different information, they shall be recreated following the guidelines 

provided under the “Preservation Facsimile” section and bound in respectively the front and/or back of the volume.

Preservation Facsimiles:

Paper must adhere to standards for permanence and durability. The applicable standard is: ANSI Z39.48 –

Permanence of Paper for Publications and Documents in Libraries and Archives.

All preservation facsimiles shall pass successfully the “tape-pull” test as described in National Archives and

Records Administration Technical Information Paper No. 5.
Library Binding Page 18 of 27

405-S (12/20)

The preservation facsimile shall match the collation of the original. The image on each page shall replicate the 

original page and its placement in the original. Blank leaves shall appear as they do in the original. No 

registration keys or marks are to be added to the copy.

The preservation facsimile shall be bound following Library Binding. Double-fan, adhesive binding is an

acceptable method of leaf attachment, provided that the requirements cited in Section 7.3 are met.

ADDITIONAL REQUIREMENTS: The following additional requirements are applicable only when so 

specified on the print order or binding instruction. All paper used for pockets shall conform to Library Binding.

POCKETS: When required, pockets (for circulation cards) will be furnished for the contractor to affix in 

accordance with instructions furnished.

An occasional order may require the contractor to make the pockets. Pockets shall be made of paper or cloth 

as specified by the ordering agency.

Paper: The pockets shall be made of heavyweight alkaline paper. Pocket size and capacity will be as ordered. 

Cloth: The pockets shall be made of lightweight pyroxylin impregnated bookcloth over heavy alkaline paper. 

Cover material shall be turned-in enough to ensure good adhesion and glued into position with an approved 

flexible glue. Size and capacity will be as ordered.

Material (i.e., maps, charts, etc.) will be gathered and inserted into pockets which will be glued in place, as

indicated on the print order or binding instructions.

Stubbing shall be added to volumes to compensate for thick pockets on back covers.

BINDING STUBS: When parts with different heights are to be bound together, the tail of the resulting text 

block shall be flush, not the head. Stubbing shall be used, whenever practical, to make up for the size 

differences. In no case shall one piece be trimmed for the purpose of making it conform to a smaller piece 

with which it must be bound. Stubbing shall also be added to correct text blocks which flare out towards the 

fore edge.

FOUR-FLAP ENCLOSURES:

Construction: Four-flap enclosures will be constructed from a one-piece acid-free Grey/White Barrier Board

(two pieces may be used for large volumes), cut to size, and scored to form a base board, four walls, and four

flaps. All four flaps (tail, spine, head, and fore edge) cover the entire book cover. The head flap (1) is folded

first to cover the upper cover, followed by the tail flap (2), then the fore edge flap (3), and finally the spine flap

(4). Velcro, or button and string, will hold box closed. Stamping will be on the spine in white foil only.

Deluxe four-flap enclosures will be constructed as above, MINUS the fourth flap (spine flap (4)). The enclosure 

will be cased in to a cover made from binder’s board covered with F Grade buckram, by attaching the cover to the

base board, and wrapping around the spine and the top cover, with the top cover being held closed with Velcro. There

is a choice of 15 to 21 colors of Buckram with the spine stamped in black, gold, or white.

PACKING: Bulk packing of volumes for pickup and delivery must be in sturdy shipping containers furnished

by the contractor. Shipment integrity shall be maintained. Under no circumstances shall volumes from different

print orders or different batches within print orders be placed in the same container.

Filled weight of containers shall not exceed 45 pounds when fully packed. 
Library Binding Page 19 of 27

405-S (12/20)

Wrap quantities of lessthan one-half a container full in shipping bundles. All wrapping materials must be furnished

by the contractor. Books shall be packed according to standard procedures: pack books flat with heavier volumes

at the bottom of the box. Never pack books with the spine up or at angles; pack volumesspine down if necessary. 

Sufficient padding should be used to prevent booksfrom moving during transit. Containers must be enclosed on all

sides.

DISTRIBUTION: 

 Majority of orders deliver f.o.b. destination to the various Government departments or agencies located

within a 60-mile radius of zero milestone, Washington, DC. 

 An occasional order may deliver f.o.b. destination to: USDA ARS Library, Eastern Region Research Center, 

600 E. Mermaid Lane, Philadelphia, PA.

Complete addresses will be furnished with each print order. Inside delivery to room number specified may be

required. Contractor must use their own driver for all pickups and deliveries in the Washington, DC area and 

Philadelphia, PA.

NOTE: The contractor must notify the ordering agency contact person if the delivery date cannot be met. The 

contractor must not assume a delivery can be made the following day without making prior arrangements.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 405-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery receipts 

upon agency request.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Contractor will be requiredto pick up print order,stamping dies, pockets, individual binding instructions, previously

bound samples, rubs, dummies, and material to be bound, at the various Government departments or agencies

located within a 60-mile radius of zero milestone Washington, DC; or at USDA ARS Library, Eastern Region

Research Center, 600 E. Mermaid Lane, Philadelphia, PA.

No definite schedule for pickup of material can be predetermined. 

Regular Schedule: 

 The following schedule begins the same workday as pickup of the print order and furnished material; the 

same workday as pickup will be the first workday of the schedule.

 No definite schedule can be determined in advance; however, binding time (from date of pickup to date

of delivery) shall be 11 to 25 workdays, as specified on the print order. Pickup and delivery dates will be

indicated on the print order.

Accelerated Schedule: Approximately 10% of all orders placed will require an accelerated schedule. 

 The following schedule begins the same workday as pickup of the print order and furnished material; the 

same workday as pickup will be the first workday of the schedule.

 Volumes requiring the accelerated schedule will be delivered to the ordering agency within 10 workdays of

pickup by the contractor.
Library Binding Page 20 of 27

405-S (12/20)

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destinationmust be

delivered to the destination(s) specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile 

at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 
Library Binding Page 21 of 27

405-S (12/20)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES”

to the following units of production which are the estimated requirements to produce one (1) year’s production 

requirements under this contract. These units do not constitute, nor are they to be construed as, a guarantee of

the volume of work which may be ordered for a like period of time.

PREMIUM PAYMENTS: Orders requiring the “Accelerated Schedule” will be offered and paid for at the 

premium rate in accordance with the contractor’s offered percentage in the “SCHEDULE OF PRICES.”

All other orders will be placed with the “Regular Schedule” and paid for at the basic prices offered.

Percentages offered for premium priced work are additional to the basic prices offered for units of work. Premium 

payments, when authorized, will apply to all items in the “SCHEDULE OF PRICES.”

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments 

that were anticipated and the contractor will not list such items on their billing invoice.

It is estimated that 10% of all orders placed on this contract will require an accelerated schedule. Premium 

payments for an accelerated schedule will be evaluated for award. Evaluation will be effected by applying the 

percentage increase, offered for the accelerated schedule in the “SCHEDULE OF PRICES” (Item V.), to 10%

of the prices offered for all line items.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. A. 1. 1

2. 21

B. 1. 1

2. 53

3. 1

C. 1. 291

2. 489

3. (a) 69

(b) 1

(c) (1) 54

(2) 18

4. 16

5. 4

D. 1. 5

2. 1

E. 1. 1

2. 1

II. 172
Library Binding Page 22 of 27

405-S (12/20)

III. (a)1

(b) (1) 20

(2)5

(c) (1)100

(2)2

(3) 100

(4) 904

(d)1

(e) (1)2

(2)3

(f)5

(g)1

IV. (a) 27

(b)2

(c) 27

(d)2
Library Binding Page 23 of 27

405-S (12/20)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination to all addresses within a 60-mile radius of zero milestone Washington, DC,

and one (1) address in Philadelphia, PA.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items 

of production (whether or not such items are included in the DETERMINATION OF AWARD) that are 

inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if

such action would be in the best interest of the Government.

All invoices submitted to the Government shall be based on the most economical method of production at the 

prices offered.

Prices shall be all-inclusive, covering all materials and operations, for complete production in accordance with 

these specifications. Charges shall be permitted only as specifically and separately set forth in this “SCHEDULE 

OF PRICES.”

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES” for all operations/products required on an order, including line items for which the contractor may 

have submitted “NC.”

I. LIBRARY BINDING: The prices offered must be all-inclusive and must include the cost of all materials and 

operations required for binding/rebinding of books and periodicals and the construction of four-flap enclosures 

in accordance with these specifications. 

NOTE: The prices submitted must include the cost of up to and including eight (8) lines of lettering on the 

spine, exclusive of call numbers.

A. Rebinding or recasing without resewing (includes endpapers,

overcasting, and/or rebacking): 

1. Using old case........................................................................................ per volume ......$___________

2. Making new case.................................................................................... per volume ......$___________

______________

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405-S (12/20)

B. Books:

1. Oversewn (up to and including 2 inches in thickness)........................... per volume ......$___________

2. Double-fan, adhesive-bound (up to and including 2 inches

in thickness)........................................................................................... per volume ......$___________

3. Volumes over 2 inches in thickness.............................per each additional 1/2 inch......$___________

C. Periodicals:

1. Oversewn (up to and including 2-1/2 inches in thickness,

including standard collation).................................................................. per volume ......$___________

2. Double-fan, adhesive-bound (up to and including 2-1/2 inches

in thickness, including standard collation)............................................. per volume ......$___________

3. Sew through fold (up to and including 2-1/2 inches in thickness,

including standard collation):

(a) By machine (without tapes)............................................................. per volume ......$___________

(b) By machine (includes sewing on 3 or more tapes).......................... per volume ......$___________

(c) By hand (includes sewing on 3 or more tapes):

(1) First inch of thickness............................................................... per volume ......$___________

(2) Each additional 1/2 inch of thickness ....................................... per volume ......$___________

4. Periodicals volumes over 2-1/2 inches in thickness.....per each additional 1/2 inch......$___________

5. Custom collation of periodical volumes ................................................ per volume ......$___________

D. Four-Flap Enclosure (including stamping):

1. Up to and including 12 inches in height and/or thickness ..................per enclosure......$___________

2. Over 12 inches in height and/or thickness..........................................per enclosure......$___________

E. Deluxe Four-Flap Enclosure (including stamping):

1. Up to and including 12 inches in height and/or thickness ..................per enclosure......$___________

2. Over 12 inches in height and/or thickness..........................................per enclosure......$___________

______________

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405-S (12/20)

II. REPAIRS: Prices offered are for all repairs made as specified in the contract.

Timework.................................................................................................................per hour......$___________

III. ADDITIONAL MATERIALS AND OPERATIONS: The prices offered for each of the following line items 

must be all-inclusive for the performance of special operations, for certain orders, that are additional to those 

specified under Item I., and must include the cost of all required materials and operations necessary, in 

accordance with these specifications.

Line Item III.(g) is for protective enclosures other than four-flap enclosures. Four-flap enclosures are to be 

charged under Line Items I. D. or E., as applicable.

NOTE: Departmental seals shall be considered as one line of lettering.

(a) Rounding and backing double-fan, adhesive-bound volumes...................... per volume ......$___________

(b) Binding Stubs:

(1) Up to and including 16 inches in length .............................. per 1/4 inch thick stub......$___________

(2) Over 16 inches in length ...................................................... per 1/4 inch thick stub......$___________

(c) Additional lettering:

(1) Additional lines (over eight (8)) .................................................................. per line......$___________

(2) Call numbers................................................................................................ per line......$___________

(3) Foreign titles (including accents)................................................................. per line......$___________

(4) Front cover lettering .................................................................................... per line......$___________

(d) Affixing furnished pockets............................................................................ per pocket......$___________

(e) Pockets, including inserting of material and gluing in place,

as per binding instructions:

(1) Paper pockets.......................................................................................... per pocket......$___________

(2) Cloth pockets.......................................................................................... per pocket......$___________

(f) Inserting magnetic (security) strips......................................................per 100 volumes......$___________

(g) Protective Enclosures................................................................................per enclosure......$___________

______________

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405-S (12/20)

IV. PACKING, PICKUPS, AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must 

include the cost of packing; all necessary wrapping and packing materials; labeling and marking; pickups; and, 

complete distribution, in accordance with these specifications.

(a) Pickup in Washington, DC area ......................................................................per order......$___________

(b) Pickup in Philadelphia, PA...............................................................................per order......$___________

(c) Delivery in Washington, DC area ....................................................................per order......$___________

(d) Delivery in Philadelphia, PA............................................................................per order......$___________

V. PREMIUM PAYMENTS: Premium payments, when authorized, will apply to all line items. Percentage 

increase will be added to all orders which require the “Accelerated Schedule.”

Percentage increase.............................................................................................................................. _______%

______________

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405-S (12/20)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By _________________________________________________________________________________________

(Signature and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Printed Name) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________