Program No 2708‐S Term Date of Award To 02/28/19

TITLE: Business Cards

COLONIAL PRINTING LITHEXCEL

Warwick, RI Albuquerque, NM

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATECOST

I. CONTRACTOR TOTALS 180 59 10620 108 19440

DISCOUNT 1.00% 106.2 1.00% 194.4

DISCOUNTED TOTALS $10,513.80 19,245.60 $  

AWARDED
Program 2708-S Page 1 of 12 

Specifications by: RT 

Reviewed by: TB 

U.S. GOVERNMENT PUBLISHING OFFICE 

Dallas, TX 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Business Cards 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Texas Army National Guard 

(TXARNG) 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending February 

28, 2019, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Dallas, TX, time on March 2,2018. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242. Facsimile bids in response to this 

solicitation are permitted. Facsimile bids may be submitted directly to the GPO Dallas Regional Fax No. (214) 767-

4101. The program number and bid opening date must be specified with the bid. Refer to Facsimile Bids in 

Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

Hand delivered bids are to be taken to: GPO Dallas, 1100 Commerce Street, Suite 731, Dallas, TX 75242, between 

the hours of 8:00 a.m. and 4:00 p.m., Central Time, Monday through Friday. The contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (214) 767-0451, 

Ext. 2. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read 

this publication as the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature, call Tom Bacon at (214) 767-0451, Ext. 1, or email tbacon@gpo.gov. 

SECTION 1. - GENERAL TERMS AND CONDITIONS 
TXARNG Business Cards Page 2 of 12 

Program 2708-S (02/19) 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

All GPO publications referenced in these specifications are available on the internet via the GPO website, 

https://contractorconnection.gpo.gov/. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications – 

Product Quality Levels: 

(a) Printing Attributes (page related) – Level III 

(b) Finishing Attributes (item related) – Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. On-line Proofs/ 

 Average Type Dimension/Electronic Media 

P-10. Process Color Match O.K. On-line Proofs/ 

 Electronic Media 

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production. 

Identification markings such as register marks, commercial identification marks of any kind, carried in the electronic 

files, must not print on finished product. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 
TXARNG Business Cards Page 3 of 12 

Program 2708-S (02/19) 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through February 28, 2019, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 2017, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor or subcontractors, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

via teleconference, immediately after award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by a 

monthly print order for jobs placed with the contractor. A monthly print order will be issued to indicate the total 

number of electronic orders placed and total number of cards produced per electronic order for the previous month.

The print order, when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through February 28, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. A “print order” (GPO Form 

2511), to be used for billing purposes, will be issued monthly to cover all electronic orders placed the previous 

month. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 
TXARNG Business Cards Page 4 of 12 

Program 2708-S (02/19) 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
TXARNG Business Cards Page 5 of 12 

Program 2708-S (02/19) 

SECTION 2 - SPECIFICATIONS 

SCOPE: These specifications cover the production of business cards requiring such operations as on-line ordering; 

printing in four color process and black, plus satin aqueous coating; packing; and distribution. 

TITLE: Texas Army National Guard (TXARNG) Business cards. 

FREQUENCY OF ORDERS: Approximately 12 orders per year. Monthly print orders will be issued for all online orders placed during the previous month. 

QUANTITY: 500 cards per individual name for approximately 10 to 20 names per order. 

TRIM SIZE: 3-1/2 x 2”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: PC 

 Storage Media: Digital File Transfer Protocol (FTP) or via email. 

 Software: Adobe Acrobat, current version. 

All platform system and software upgrades (for specified applications) that may occur during the 

term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be embedded. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract. 

 Additional 

Information: Graphics files will be furnished in PDF format. 

 All graphics and illustrations will be furnished in place within electronic files. 

 CMYK will be used for color identification. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

Contractor must provide the Department with the contractor’s secure FTP site address, a user name and a password, 

and a valid e-mail address. 

Under no circumstances will the information furnished by the Government be used for any purpose other than for 

producing business cards for the intended recipients under this contract. 

ELECTRONIC PREPRESS FOR ARTWORK/STATIC INFORMATION: Prior to image processing, the 

contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct output 

of the required production image. Any errors, media damage, or data corruption that might interfere with proper file 

image processing must be reported to: SFC Steven Reeves, at (512) 782-5358 or steven.b.reeves.mil@mail.mil.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 
TXARNG Business Cards Page 6 of 12 

Program 2708-S (02/19) 

When required by the Government, the contractor shall make minor revisions to the electronic files which may include 

color corrections to digital furnished images. It is anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

ON-LINE ORDERING: NOTE: The responsible low bidder will have 30 calendar days from the date of award to 

provide a web-based on-line ordering system that meets the Department's requirements. 

The contractor must provide a web-based on-line ordering system site that permits authorized Texas Army National 

Guard (TXARNG) personnel to order business cards. The system must provide a method of order tracking by 

requestor. The web-based system must be secure (password protected) so that only authorized personnel can order 

business cards and must provide a separate page/site so that only authorized personnel (Program Manager) can 

approve submitted business cards. The program manager will provide a list of authorized users and passwords. 

The system must have a user-friendly web page so users can input recruiter's information. The web page must have 

headers to input information and instructions for each block as follows: Rank and Name, Title, Office Number, Cell 

Phone, E-Mail, Street Address, City, State, and Zip Code and a drop down menu of delivery addresses, provided by 

Texas National Guard. The web page must have the capability to display the business card after information is 

entered. The user must be able to change or correct information displayed in the on-line proof prior to submitting to 

the program manager for approval. 

Once the user submits an order for approval, the system must generate an e-mail to the user indicating the order has 

been sent to the program manager for approval. It must concurrently generate an e-mail to the program manager 

indicating that an order is awaiting approval. The program manager must be able to approve/disapprove an individual 

request or approve/disapprove a total batch/print order. After the program manager approves a specific batch of 

orders, the web-based system must provide a total count of orders approved in that batch/print order and 

generate a spreadsheet that contains requestor names, recipient's names, confirmation date and number. The program 

manager will forward this list to the user to show when and what was ordered. The web-based system must provide an 

option for users to submit a previous order from a "history or look-up file" using a name or confirmation number from 

a previous order. If a change is necessary, the user must be able to make the change to the previous order and then 

submit as a new order. 

The contractor may not proceed with production until each order has been approved or disapproved online by the 

program manager. Once the cards have been printed and shipped, the web-based system must generate an e-mail 

containing a shipping list of all cards printed on a specific print order (to include name of recipient, date shipped, 

estimated delivery date and a tracking number) to the program manager and the recipient. 

NOTE: The actual order will not be considered “placed” until an electronic confirmation is entered into the 

contractor’s on-line ordering system. 

REPORTS: Every month (monthly), the contractor must generate and submit a report to the ordering agency 

documenting all orders placed during the previous month. The report must include, but is not limited to: date each online order was placed; names ordered; total number of orders placed; confirmation code; and, a copy of all billing 

information for each on-line order. Reports must be emailed to: steven.b.reeves.mil@mail.mil. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the Government Paper Specifications Standards No. 12, dated March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf

All paper used for each order must be of a uniform shade. 

No. 2 White Coated Cover, basis weight 120 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L12. 
TXARNG Business Cards Page 7 of 12 

Program 2708-S (02/19) 

PRINTING: Print face and back in four color process. After printing, flood coat face only with a clear, nonyellowing, satin-finish aqueous coating. The coating must be evenly applied with no trapped foreign particles or air 

bubbles. 

At contractor's option, the product may be produced via conventional offset or digital printing provided that Quality 

Level 3 standards are maintained. Final output must be wet ink, pigment-based with a minimum of 175 line screen. 

Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 x 2400 dpi plus 

a RIP that provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

Resolution that is enhanced or simulated by software will not be acceptable. 

MARGINS: Face and back bleed all sides. Margins will be as indicated on the print order or furnished electronic 

media. 

FINISHING: Trim four sides. 

PACKING: Cards will be boxed in units 500. Place one card on the top of the box and then shrink film wrap the 

box before placing it in a suitable outer shipping container. All shipments that fill less than a shipping container must 

be packaged with materials of sufficient strength and durability and in such a manner that will guarantee that the 

product will not be damaged and the package will not open or split when processed through a small package carrier 

delivery system. 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

INSPECTION SAMPLES: The contractor must furnish one sample card for each individual name to: SFC 

Steven Reeves (512) 782-5385, TX Army National Guard, 2200 West 35th Street, Building 15, Austin, TX 78703 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies. 

DISTRIBUTION: Deliver f.o.b. destination to approximately 1 to 16 different addresses within the state of 

Texas with an average of eight (8) destinations per print order of 500 cards per destination, one name to one 

destination. The cards will ship to the addresses printed on each business card. 

The contractor must use the most expedient traceable method of delivery on each print order and provide proof of 

delivery by means of a signed receipt when requested by the Department. Occasional orders may require the 

contractor to re-ship the order to an additional address or addresses due to incorrect addresses provided by the 

Department, refusal of shipments at the original address, and for various other reasons. Upon submission of adequate 

documentation, the contractor will be reimbursed for additional shipping costs via a GPO-issued contract modification 

for each affected print order. Otherwise, all delivery expenses are borne by the contractor. 

A copy of the delivery receipts must accompany the contractor’s billing invoice for payment. 

Contractor must notify the ordering agency on the same day that the product delivers via email to 

steven.b.reeves.mil@mail.mil and ewhitehead@gpo.gov. The subject line of this message shall be "Distribution 

Notice for Program 2708-S, Jacket XXX-XXX, Print Order XXXXX". The notice must provide all applicable tracking 

numbers, shipping method, and title of product. Contractor must be able to provide copies of all delivery receipts upon 

agency request. 

Upon completion of each order, all furnished materials, if applicable, must be returned to the Department at address 

listed in INSPECTION SAMPLES. 
TXARNG Business Cards Page 8 of 12 

Program 2708-S (02/19) 

All expenses incidental to maintaining the on-line ordering system, submitting on-line proofs, and furnishing samples 

MUST be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511) or prior to the Electronic Confirmation being entered into the 

contractor’s on-line ordering system, as applicable. 

For the online orders: 

The following schedule begins the workday after issuance of a confirmed electronic order; the workday after issuance 

will be the first workday of the schedule. 

No definite schedule for pickup of material/placement of orders can be predetermined. 

After award, contractor MUST provide the Department with a valid e-mail address to submit individual print orders. 

Furnished material (graphics) will be provided via secure FTP. 

Information will be entered by users via on-line ordering website. 

Contractor must complete production and distribution within 10 workdays of notification of order approval by the 

Department. 

The delivery date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destinations specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact Evelyn Whitehead via 

email at efaxdallas@gpo.gov; or at (800) 865-5193. Personnel receiving email or facsimile will be unable to respond 

to questions of a technical nature or to transfer any inquiries. 

ERROR CARD PROCESSING: The program manager will notify the contractor as soon as possible, but no 

later than 90 calendar days after receipt of an order by the original requestor, to reprint error cards that are determined 

to be rejectable due to typesetting or other discrepancies that are the result of contractor error. The contractor 

must have the capability to receive telefaxed or e-mail notifications of rejected orders. These cards will be 

reprinted and shipped at no additional cost to the Government no later than 72 hours from initial notification by the 

Department. 

To expedite notification for error card processing, the program manager will email a GPO Form 907 (NonCompliance/Change Report) directly to the contractor with an information copy GPO, Dallas Regional Print 

Procurement Office. When warranted, the Department will forward a GPO Form 907 directly to the GPO. 

LOST OR UNDELIVERED CARD PROCESSING: Upon notification from the program manager, the contractor 

will initiate a tracer action for each order reported to be lost or undelivered. The contractor will provide a status 

report to the program manager via e-mail within 24 hours of initial notification. To expedite this process, the 

Department will e-mail a GPO Form 907 directly to the contractor with an information copy to the Dallas 

Regional Printing Procurement Office. The contractor must have capability to receive e-mail notifications of lost 

or undelivered orders. 
TXARNG Business Cards Page 9 of 12 

Program 2708-S (02/19) 

The contractor will obtain a status report from the traceable delivery source used. If the contractor is unable to 

determine the status of these cards with the traceable service used within 24 hours of notification, then these cards 

will be reprinted and shipped at no additional expense to the Government no later than 72 hours of initial 

notification. 

If contractor is able to locate lost or undelivered orders within 24 hours after initial notification, then contractor must 

make arrangements (with the traceable service used) to ship the order to its destination within 72 hours. It is the 

contractor's responsibility to recoup any expenses involved with reprinting an order and delivery of the order from 

the traceable service used. 

NOTE: Accurate and timely tracing of orders is considered an integral part of these contract specifications and the 

contractor may be held in default for failure to provide this information as specified. 
TXARNG Business Cards Page 10 of 12 

Program 2708-S (02/19) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be 

ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. 180 
TXARNG Business Cards Page 11 of 12 

Program 2708-S (02/19) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government. 

 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest 

of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

When applicable, fractional parts of 1,000 will be prorated at the per-1,000 rate. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials (including online 

proofing and paper) and operations necessary for the complete production and delivery of the product listed in 

accordance with these specifications. 

 Business cards (500 cards) ..................................................... per name ...... $___________ 

 _________________ 

 (Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 

SHIPMENT(S): Shipments will be made from: City ________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 
TXARNG Business Cards Page 12 of 13 

Program 2708-S (02/19) 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms-Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder_______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

_____________________________________________________________________________________ 

 (Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code) 

 

By__________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 

_____________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

 

 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID). 

*******************************************************************************************

  

THIS SECTION FOR GPO USE ONLY 

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________ 

 (Initials) (Initials) 

** *****************************************************************************************
TXARNG Business Cards Page 13 of 13 

Program 2708-S (02/19) 

****