PROGRAM No. 5577-S January 17, 2018 thru November 30, 2018 plus option periods, total duration may not exceed 5 years

TITLE: Eastwind Newsletter Agency: U.S. Coast Guard

ITEM DESCRIPTION BASIS

OF

AWARD UNIT UNIT UNIT UNIT

PRICE COST PRICE COST PRICE COST PRICE COST

I. COMPLETE PRODUCT

(a) Printing in two colors throughout ... per page

(1) Makeready and/or Setup Charge 48 20.00 $960.00 48.00 $2,304.00 50.00 $2,400.00 27.92 $1,340.16

(2) Running per 100 Copies 432 5.50 $2,376.00 1.25 $540.00 300.00 $129,600.00 1.97 $851.04

CONTRACTOR TOTAL: $3,336.00 $2,844.00 $132,000.00 $2,191.20 

PROMPT PAYMENT DISCOUNT: 1.00% $33.36 1.00% $28.44 0.00% $0.00 0.25% $5.48 

DISCOUNTED TOTAL: 20 DAYS $3,302.64 20 DAYS $2,815.56 0 DAYS $132,000.00 20 DAYS $2,185.72 

Abstracted by: Teri Doughty-Shoffstall 12/5/17

Reviewed by: Russ Woodmancy Contract Awarded to: PRODUCTION PRESS 

PRESORT INC ST. LOUIS 

PRESORT

St. Louis, MO

PRODUCTION PRESS

Jacksonville, IL

WBC INC. d/b/a/ LITHEXCEL

Albuquerque, NM

MCDONALD & EUDY 

PRINTERS

Temple Hills, MD

Page 1 of 1
Program (R1) 5577-S Page 1 of 12 

Written by RLW 

Reviewed by llp 

THIS IS A REPROCUREMENT WITH REVISED SPECIFICATIONS 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION (RFQ). THE

SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS SYNONYMOUS

WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS SPECIFICALLY STATED OTHERWISE. 

NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Columbus, Ohio 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Eastwind Newsletter 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Coast Guard 

Cleveland, OH 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

November 30, 2018, plus up to 4 optional 12-month extension period(s) that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF CONTRACT” clause in Section 1 of this contract. 

SUBMIT QUOTE TO: U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112-B, Columbus, OH 43215-7034. Quote must be clearly marked on the outermost envelope/package 

with company name and address of the bidder, program number, and quote date or telefax your reply to 

Columbus Regional Office (614) 488-4577. Telegraphic and e-mail quotes transmitted to GPO offices WILL 

NOT be considered. 

QUOTES ARE REQUESTED BY: 2:00 p.m., prevailing Columbus, Ohio time, December 5, 2017. 

QUOTES MUST BE RECEIVED BY ABOVE DATE AND TIME, LATE QUOTES WILL NOT BE 

CONSIDERED. 

SPECIAL ATTENTION IS DIRECTED TO THE FOLLOWING ITEMS WHICH DIFFER 

SIGNIFICANTLY FROM THE PREVIOUS CONTRACT: 

Page 5 - Anticipate 2 orders per year. 

Page 7 - Printing two colors throughout. 

Additional lesser changes are scattered throughout. 

Abstract is available on GPO Web Site at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing 

For information of a technical nature call Russ Woodmancy at (614) 488-4616, ext. 8 (No collect calls). 
Eastwind Newsletter Page 2 of 12 

5577-S (11/18) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 06/01)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 08/02)). 

 GPO Contract Terms (GPO Publication 310.2): 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/terms.pdf 

 GPO QATAP (GPO Publication 310.1): 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf

 DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby 

replaced with the June 2008 clause found at: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractdisputes.pdf

 More GPO Publications can be found at: 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z 1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

 P-7. Type Quality and Uniformity Approved Proofs/Electronic Media 

 P-8. Halftone Match (Single and Double Impression) Approved Proofs/Electronic Media 

 P-9. Solid and Screen Tint Color Match Pantone Matching System/Approved Proof 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include 

this clause, except, the total duration of the contract may not exceed five (5) years (November 30, 2022)

including, any extension(s) added under this clause. Further extension may be negotiated under the 

“EXTENSION OF TERM OF CONTRACT” clause. See also “ECONOMIC PRICE ADJUSTMENT” for 

authorized pricing adjustment(s). 

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the 

GPO and the contractor. 

 
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5577-S (11/18) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with 

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through November 30, 2018 and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending 

August 31, 2017 called the base index. The percentage change (plus or minus) of the variable index from the 

base index will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is 

adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

Note: This contract does not have a Paper Price Adjustment clause. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual “Print Order” for each job placed with the contractor. The print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through November 30, 2018 plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the 

terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A 

print order shall be “issued” upon notification by the Government for purposes of the contract when it is 

electronically transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 
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5577-S (11/18) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and 

the Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement 

from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this 

contract. 

DELIVERY/SHIPPING STATUS INFORMATION: Contractors are to report information regarding each 

order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs and 

delivery schedules in accordance with the contract requirements by contacting Columbus Regional Office via 

email to trackcolumbus@gpo.gov, or by calling (614) 488-4616, ext. 0, or by faxing to (614) 488-4577. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. -

SCHEDULE OF PRICES.” 

 
Eastwind Newsletter Page 5 of 12 

5577-S (11/18) 

SCOPE: These specifications cover the production of a self-cover pamphlet requiring such operations as 

electronic media, proofs, reproducibles, printing, binding, addressing, packing, mailing and delivery. 

TITLE: Eastwind Newsletter 

FREQUENCY OF ORDERS: Anticipate 2 orders per year with a possible 3rd order. 

NUMBER OF PAGES: 20 to 32 pages self-cover per issue, in 4 page increments. Usually 24 page self-cover 

pamphlet. 

QUANTITY: Approximately 800 to 1,100 copies per order, average about 900 copies per order. 

NO QUANTITY VARIATION ALLOWED. 

TRIM SIZE: 8-1/2 x 11” 

GOVERNMENT TO FURNISH: 

Storage Media: Furnished material to be provided as PDF via e-mail(s) (limited to 10 MB per e-mail) or 

contractor maintained FTP site. An occasional order may be sent via CD/DVD with color visual at 

government’s expense. 

Software: A high resolution PDF file of the newsletter and an Excel spreadsheet containing the distribution list. 

Files are formatted to include text, rules, line art, and screens in final layout. Graphic files are embedded and in 

final layout format. Type and rules generated from electronic files must be produced on a high resolution output 

device producing quality equal or better than an image resolution of 300 dpi. Color i.d. is RBG. Contractor 

required to color correct to match visual if furnished. All printer and screen fonts will be furnished with the 

individual print order. These fonts are the property of the Government and must be returned with furnished 

material. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to Columbus GPO Contracting Office prior to further performance. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary 

to meet the assigned quality level. 

Upon completion of the order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. 

Digital Deliverables: If contractor is required to make revisions, the contractor shall, prior to making revisions, 

copy the files and make all changes to the copy. No revisions are to be made to furnished files. 

Upon completion of the order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. 

Print Orders (GPO Form 2511). 

Delivery/shipping status report form. 
Eastwind Newsletter Page 6 of 12 

5577-S (11/18) 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or 

film, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish,” necessary to produce the product(s) in accordance with these specifications. 

REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible for 

determining what type reproducibles will be used but must maintain the quality level specified in the contract. 

No separate charges will be allowed for the various types of reproducibles that may be used. 

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining 

the appropriate output resolution to achieve optimal results for such design elements as blends, gradients, 

halftones, type and other images. This determination should be made using factors such as stock, imaging 

device (or press) being used, and other factors unique to the contractors production environment. 

PROOFS: All orders require two sets of proofs. 

If contractor is using the digital printing option, digital color one-off proof must use the same output device 

that will be used to produce the final printed product on the actual production stock (preproduction samples). 

If contractor is using the offset printing option. Proofs must be G7 profiled uses proofing RIP that provides 

option for high quality color matching such as Device Links Technology and/or ICC Profiles Technology, and 

meets or exceeds industry tolerance to ISO 12647-2 standard for Graphic Technology (as of 12/15/2013 and 

future amendments) must be utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP 

certified proofing media. 

Regardless of printing option utilized in the production of the finish product. Proofs shall be collated with 

all elements in proper position (not pasted up), imaged face and back, trimmed and folded to the finished 

size/format of the product, as applicable. Proof will be used for color match on the press on the production run. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “Okay to Print”. 

STOCK/PAPER: The specifications of all stock/paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 

12” dated March 2011can be located at https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/vol_12.pdf?sfvrsn=2 

All text stock used in each copy must be of a uniform shade. 

White Offset Book, basis size 25 x 38”, 60 lbs. per 500 sheets equal to JCP Code A60. 

PRINTING: Print head-to-head. Print text and line matter in black and a Pantone ink color, ink traps. Print 

halftones and tints in black ink scattered throughout. Print solid header bars with type reversing out in Pantone 

ink color throughout. 

At contractor’s option, the product may be produced via conventional offset or digital printing provided that 

Quality Level 3 standards are maintained. Color build of the Pantone ink color is acceptable and must match the 

approved proof and be consistent throughout the run. 
Eastwind Newsletter Page 7 of 12 

5577-S (11/18) 

Final output must be a minimum of 133 line screen and at a minimum resolution of 2400 x 2400 dpi x 1 bit or 600 

x 600 dpi x 8 bit depth technology. Digital device must have a RIP that provides an option for high quality color 

matching such as Device Links Technology and/or ICC Profiles. 

MARGINS: Margins follow furnished sample/copy, adequate gripper. 

BINDING: Saddle-wire stitch in two places in the 11” dimension and trim three sides. The grain of the paper 

to run parallel to the spine. All copies that mail will require contractor to attach one white or clear wafer seal 

centered on the 11” open dimension (stitches not acceptable in place of wafer seal). 

PACKING: For bulk copies, pack in shipping containers not to exceed 45 pounds when fully packed. 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form 

(GPO Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

INSPECTION SAMPLES: When indicated on the Print Order or otherwise requested, two samples shall be 

sent for inspection to the U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112B, Columbus, Ohio 43215-7034, Attn: Inspection Samples. 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into 50 equal sublots. 

A random copy must be selected from each sublot. Do not choose copies from the same general area in each 

sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917-

Certificate of Selection of Random Copies (located on GPO.gov). The random copies constitute a part of the 

total quantity ordered, and no additional charge will be allowed. 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to the address listed under “DISTRIBUTION”. 

A copy of the Print Order and a signed Certificate of Selection of Random Copies, must be included. 

DISTRIBUTION: Mail single copies f.o.b. contractor’s city and deliver bulk copies f.o.b. destination. 

Mail f.o.b. contractor’s city approximately 600 to 800 single copies. Contractor to affix labels or direct image 

mailing address (contractor’s option) in proper location on the outside back cover (last page of publication). 

In accordance with United States Postal Service (USPS) regulations, contractor will be required to run 

distribution files on each order through the National Change of Address (NCOA) service database to verify 

addresses are NCOA certified, as required. Upon completion of each order, the contractor must provide a 

detailed spreadsheet with all changes made to the distribution addresses clearly indicated. All related costs to 

perform these operations must be included in submitted bid pricing. No additional reimbursement will be 

authorized. 

Contractor must pay postage at time of mailing and will be reimbursed for the mailing cost with proper 

submission of the required mailing receipts along with the public voucher invoice. Refer to Contract Terms, 

GPO Publication 310.2, page 8, paragraph 6, Shipping Instructions. 

All mailing shall be made at the presort standard mail rate. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail”. 
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5577-S (11/18) 

Contractor will be required to keep up-to-date on the U.S. Postal Service classification in order that any mailing 

is made in accordance with any USPS changes. 

Deliver f.o.b. destination 50 Blue Label Copies and balance of copies (approximately 10 to 100 copies) to: 

Ninth Coast Guard District; ATTN: Robert Stronach, 6247 Glass Factory Road, Marcy, NY 13403-0232 unless 

a different delivery address in the state of New York is stated on the Print Order. 

Within 3 days the product mails/ships, the contractor must fax or e-mail a copy of the voucher including postage 

cost to Cleveland, Ohio (fax number and e-mail address provided at time of award) and GPO RO Columbus, 

Ohio (fax number 614-488-4577, e-mail address trackcolumbus@gpo.gov). Program and Print Order Numbers 

and publication title to appear on fax cover sheet or in e-mail subject line. Contractor must be able to provide 

copies of all delivery, mailing, and shipping receipts (as applicable) upon agency request. 

SCHEDULE: Adherence to this schedule must be maintained. 

Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511) 

and furnished material. 

No definite schedule when an order will be placed can be predetermined. However, anticipate publication 

months each year will be June/July and December/January. 

The following schedule begins the workday after notification of the availability of Print Order and furnished 

material; the workday after notification will be the first workday of the schedule. 

Orders must be completed, mailed, and delivered at destination within 15 workdays. 

The ship/deliver date indicated on the Print Order is the date products must be received on or before for both the 

address indicated under “Distribution” and mail date (entered into the U.S. Postal system) for all other 

consignments. 

Additional time will be allowed on some orders when possible to do so and still meet the needs of the 

Government. 

No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for a 

second set of proofs if contractor's errors are judged serious enough to require them. Proofs will be withheld no 

more than 3 workday(s) from their receipt at the Government to their receipt in contractor's plant. (Note: The 

first workday after receipt of proofs in the Government is day one of the hold time.) All proof and transit time is 

included in the 15 workday schedule. 

Proofs must be delivered and picked-up from the address listed under “DISTRIBUTION”. 

If agent picks up proofs, the contractor must provide an adequate supply of completed manifests (airbills) to the 

Government agency placing the orders listing his firm as both the shipper and the consignee. 

NOTE: When revised page proofs are ordered by the government due to errors caused by the Government, 

additional workdays will be allowed in accordance with GPO Contract Terms (Pub. 310.2), Contract Clause, 

Article 12(c) Extension of Schedule. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers; total quantity delivered, number of cartons, and 

quantity per carton; date delivery made; and signature of the Government agent accepting delivery. The original 

copy of this receipt must accompany the contractor's voucher for payment. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 
Eastwind Newsletter Page 9 of 12 

5577-S (11/18) 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information. 

RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must deliver within 4 workdays 

after delivery of finish product, all material furnished by the Government and digital deliverables, together with 

one printed sample of each job to the address listed under “Distribution”.

These materials must be packaged, properly labeled and delivered separate from the entire job. The contractor 

must be able to produce a separate signed receipt for these materials at any time during the contract. 

All expenses incidental to pickup/return of materials/proofs, and furnishing sample copies, must be borne by the 

contractor. 

 
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5577-S (11/18) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce one year's orders under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered during the term of this contract. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

 I. (1) (2) 

 (a) 48 432 

 
Eastwind Newsletter Page 11 of 12 

5577-S (11/18) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are single copies f.o.b. contractor’s city and deliver bulk copies f.o.b. destination to Marcy, NY 

unless a different delivery address in the state of New York is stated on the Print Order. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per 100 rate. 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and delivery of the product listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 100 Copies 

 (1) (2) 

 (a) Printing in two colors throughout ........................ per page ............ $__________ $__________ 

____________ 

(Initials) 

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE 
Eastwind Newsletter Page 12 of 12 

5577-S (11/18) 

SCHEDULE OF PRICES 

QUOTE SUBMISSION AND BIDDERS NAME AND SIGNATURE: Fill out and return two copies of all 

pages in “Section 4. - Schedule of Prices,” initial or sign each in the space provided. See Page 1 for instructions 

on how and where to submit quotation. 

Discounts are offered for payment as follows: ___ percent, ______________ calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Pub. 310.2). 

Bidder 

 (Company Name) 

 (Address, City, and State) 

By 

 (Signature and title of person authorized to sign this bid) 

________________________________________ ____________________ ____________________ 

 (Person to be contacted) (Telephone Number) (Fax Number) 

 

 (E-Mail Address(s)) (Contractor Code Number, if known) 

 

 

 

SHIPMENT(S) WILL BE MADE FROM: City ______________________________ , State _________ 

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE