Program No 1214-S R1 Term DATE OF AWARD To 12/31/2021

TITLE: Litigation Support Services

ITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. DUPLICATING/COPYING:

A. DOCUMENT PREPARATION-NO INTERVENTION TO LIGHT INTERVENTION:

(a) (1) Duplicating/copying in black...................................................... per printed page 3453 $0.19 $656.07 $0.01 $34.53 $0.05 $172.65 $0.07 $241.71

(2) Duplicating/copying in black...................................................... per printed page 74 $0.25 $18.50 $0.02 $1.48 $0.05 $3.70 $0.09 $6.66

(3) Duplicating/copying in black..................................................... per printed page 37 $0.35 $12.95 $0.03 $1.11 $0.05 $1.85 $0.12 $4.44

(b) (1) Duplicating/copying in color...................................................... per printed page 112 $0.24 $26.88 $0.01 $1.12 $0.15 $16.80 $0.10 $11.20

(2) Duplicating/copying in color...................................................... per printed page 38 $0.30 $11.40 $0.02 $0.76 $0.15 $5.70 $0.13 $4.94

(3) Duplicating/copying in color...................................................... per printed page 36 $0.40 $14.40 $0.03 $1.08 $0.15 $5.40 $0.25 $9.00

(c) (1) Juror Questionnaires printing in black.......................................... per printed page 64800 $0.19 $12,312.00 $0.05 $3,240.00 $0.05 $3,240.00 $0.09 $5,832.00

(d) (4) Oversized documents in black only...................................................... per sq. in. 432 $0.10 $43.20 $0.01 $4.32 $0.00115 $0.50 $0.50 $216.00

(e) (4) Oversized documents in full color........................................................ per sq. in. 432 $0.15 $64.80 $0.03 $12.96 $0.00694 $3.00 $0.75 $324.00

B. DOCUMENT PREPARATION-MEDIUM INTERVENTION:

(a) (1) Duplicating/copying in black per..................................................... printed page 37132 $0.29 $10,768.28 $0.01 $371.32 $0.07 $2,599.24 $0.10 $3,713.20

(2) Duplicating/copying in black...................................................... per printed page 18 $0.35 $6.30 $0.02 $0.36 $0.07 $1.26 $0.13 $2.34

(3) Duplicating/copying in black...................................................... per printed page 16 $0.45 $7.20 $0.03 $0.48 $0.07 $1.12 $0.16 $2.56

(b) (1)Duplicating/copying in color....................................................... per printed page 300 $0.34 $102.00 $0.01 $3.00 $0.15 $45.00 $0.15 $45.00

(2)Duplicating/copying in color....................................................... per printed page 18 $0.40 $7.20 $0.02 $0.36 $0.15 $2.70 $0.18 $3.24

(3)Duplicating/copying in color...................................................... per printed page 16 $0.50 $8.00 $0.03 $0.48 $0.15 $2.40 $0.21 $3.36

(c) (4) Oversized documents in black only...................................................... per sq. in. 432 $0.15 $64.80 $0.01 $4.32 $0.00115 $0.50 $0.65 $280.80

(d) (4) Oversized documents in full color........................................................ per sq. in. 432 $0.20 $86.40 $0.03 $12.96 $0.00694 $3.00 $0.85 $367.20

C. DOCUMENT PREPARATION-HEAVY INTERVENTION TO GLASS WORK:

(a) (1) Duplicating/copying in black......................................................per printed page 30397 $0.39 $11,854.83 $0.10 $3,039.70 $0.12 $3,647.64 $0.15 $4,559.55

(2)Duplicating/copying in black...................................................... per printed page 336 $0.45 $151.20 $0.03 $10.08 $0.12 $40.32 $0.18 $60.48

(3)Duplicating/copying in black..................................................... per printed page 330 $0.55 $181.50 $0.05 $16.50 $0.12 $39.60 $0.25 $82.50

(b) (1) Duplicating/copying in color..................................................... per printed page 2025 $0.44 $891.00 $0.20 $405.00 $0.15 $303.75 $0.22 $445.50

(2)Duplicating/copying in color......................................................per printed page 330 $0.50 $165.00 $0.20 $66.00 $0.15 $49.50 $0.25 $82.50

(3)Duplicating/copying in color..................................................... per printed page 332 $0.60 $199.20 $0.20 $66.40 $0.15 $49.80 $0.35 $116.20

(c) (4) Oversized documents in black only...................................................... per sq. in. 432 $0.20 $86.40 $0.01 $4.32 $0.00115 $0.50 $0.75 $324.00

(d) (4) Oversized documents in full color....................................................... per sq. in. 432 $0.25 $108.00 $0.03 $12.96 $0.00694 $3.00 $0.95 $410.40

II. BLOWBACK:

(a) (1) Printing in black...................................................................... per printed page 105600 $0.19 $20,064.00 $0.05 $5,280.00 $0.05 $5,280.00 $0.05 $5,280.00

(2)Printing in black......................................................................per printed page 1200 $0.25 $300.00 $0.10 $120.00 $0.05 $60.00 $0.08 $96.00

(3)Printing in black......................................................................per printed page 1200 $0.35 $420.00 $0.10 $120.00 $0.05 $60.00 $0.10 $120.00

(b) (1) Printing in color......................................................................per printed page 9600 $0.24 $2,304.00 $0.50 $4,800.00 $0.20 $1,920.00 $0.10 $960.00

(2)Printing in color...................................................................... per printed page 1200 $0.30 $360.00 $0.50 $600.00 $0.20 $240.00 $0.12 $144.00

(3)Printing in color....................................................................... per printed page 1200 $0.40 $480.00 $0.50 $600.00 $0.20 $240.00 $0.20 $240.00

(c) (4)Printing oversized black.................................................................... per sq. in. 432 $0.10 $43.20 $0.01 $4.32 $0.00115 $0.50 $1.50 $648.00

(d) (4)Printing oversized color................................................................... per sq. in. 432 $0.15 $64.80 $0.02 $8.64 $0.00694 $3.00 $3.00 $1,296.00

III. SCANNING:

A. DOCUMENT PREPARATION - NO INTERVENTION TO LIGHT INTERVENTION:

(1)Scanning in black up to 11 x 17" ..........................................................per image 95088 $0.20 $19,017.60 $0.01 $950.88 $0.05 $4,754.40 $0.10 $9,508.80

(2)Scanning in color up to 11 x 17".......................................................... per image 1698 $0.25 $424.50 $0.01 $16.98 $0.05 $84.90 $0.15 $254.70

(3)Scanning oversized black only............................................................. per sq. in. 432 $0.10 $43.20 $0.01 $4.32 $0.00057 $0.25 $0.50 $216.00

(4)Scanning oversized color................................................................... per sq. in. 432 $0.15 $64.80 $0.02 $8.64 $0.00347 $1.50 $0.75 $324.00

B. DOCUMENT PREPARATION - MEDIUM INTERVENTION:

(1) Scanning in black up to 11 x 17"........................................................... per image 35658 $0.25 $8,914.50 $0.01 $356.58 $0.07 $2,496.06 $0.13 $4,635.54

(2) Scanning in color up to 11 x 17"........................................................... per image 3396 $0.30 $1,018.80 $0.01 $33.96 $0.07 $237.72 $0.18 $611.28

(3) Scanning oversized black only............................................................ per sq. in. 432 $0.15 $64.80 $0.01 $4.32 $0.00057 $0.25 $0.75 $324.00

(4) Scanning oversized color................................................................... per sq. in. 432 $0.20 $86.40 $0.02 $8.64 $0.00347 $1.50 $0.85 $367.20

Canaan Media LLC JAGG MGMT CORP The MCS Group Perin Investigations, LLC

Piscataway, NJ Maspeth, NY Philadelphia, PA Denver, CO
Program No 1214-S R1 Term DATE OF AWARD To 12/31/2021

TITLE: Litigation Support Services

ITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

Canaan Media LLC JAGG MGMT CORP The MCS Group Perin Investigations, LLC

Piscataway, NJ Maspeth, NY Philadelphia, PA Denver, CO

C. DOCUMENT PREPARATION - HEAVY INTERVENTION TO GLASS WORK:

(1) Scanning in black up to 11 x 17".......................................................... per image 32262 $0.30 $9,678.60 $0.20 $6,452.40 $0.12 $3,871.44 $0.16 $5,161.92

(2) Scanning in color up to 11 x 17".......................................................... per image 1698 $0.35 $594.30 $0.30 $509.40 $0.12 $203.76 $0.24 $407.52

(3) Scanning oversized black only............................................................ per sq. in. 432 $0.20 $86.40 $0.02 $8.64 $0.00057 $0.25 $1.50 $648.00

(4) Scanning oversized color................................................................... per sq. in. 432 $0.25 $108.00 $0.05 $21.60 $0.00347 $1.50 $3.00 $1,296.00

IV. DUPLICATING/CLONING TO DIGITAL MEDIA:

(a) (1) CD/DVD Duplication to CD/DVD Disc............................................. per disc/drive 93 $18.00 $1,674.00 $20.00 $1,860.00 $10.00 $930.00 $2.50 $232.50

(2) CD/DVD Duplication to USB Flash Drive..........................................per disc/drive 9 $60.00 $540.00 $100.00 $900.00 $35.00 $315.00 $2.50 $22.50

(3) CD/DVD Duplication to External Hard Drive...................................... per disc/drive 2 $116.00 $232.00 $500.00 $1,000.00 $250.00 $500.00 $3.50 $7.00

(b) (1) USB Flash Drive Cloning to CD/DVD............................................... per disc/drive 2 $12.00 $24.00 $100.00 $200.00 $10.00 $20.00 $2.50 $5.00

(2) USB Flash Drive Cloning to USB Flash Drive.................................... per disc/drive 6 $60.00 $360.00 $100.00 $600.00 $35.00 $210.00 $2.50 $15.00

(3) USB Flash Drive Cloning to External Hard Drive................................ per disc/drive 2 $110.00 $220.00 $500.00 $1,000.00 $250.00 $500.00 $3.50 $7.00

(c) (2) Internal/External Hard Drive Cloning to USB Flash Drive............................ per drive 2 $98.00 $196.00 $100.00 $200.00 $35.00 $70.00 $4.50 $9.00

(c) (3) Internal/External Hard Drive Cloning to External Hard Drive........................ per drive 6 $148.00 $888.00 $500.00 $3,000.00 $250.00 $1,500.00 $8.50 $51.00

V. BINDING:

(a)Drilling two or three holes (Format A).............................................. per 100 leaves 1200 $4.00 $4,800.00 $10.00 $12,000.00 N/C $0.00 $0.03 $36.00

VI. BINDERS:

(a)Binder (1").................................................................................. per binder 4 $19.00 $76.00 $10.00 $40.00 $7.00 $28.00 $6.00 $24.00

(b)Binder (1-1/2")............................................................................. per binder 12 $22.00 $264.00 $15.00 $180.00 $8.00 $96.00 $9.00 $108.00

(c)Binder (2").................................................................................. per binder 21 $24.00 $504.00 $20.00 $420.00 $10.00 $210.00 $12.00 $252.00

(d)Binder (3").................................................................................. per binder 64 $6.00 $384.00 $20.00 $1,280.00 $11.00 $704.00 $18.00 $1,152.00

(e)Binder (4").................................................................................. per binder 86 $28.00 $2,408.00 $20.00 $1,720.00 $12.00 $1,032.00 $24.00 $2,064.00

VII. ADDITIONAL OPERATIONS:

(a)

Inserting color slip sheet (including the cost of stock, printing and drilling when 

required.........................................................................................per sheet 20 $4.00 $80.00 $0.05 $1.00 $0.01 $0.20 $0.15 $3.00

(b) Inserting into Redweld expansion-type folders, including labeling.................. per folder 30 $4.00 $120.00 $10.00 $300.00 $2.00 $60.00 $0.25 $7.50

(c)

Die-cut tab dividers (including the cost of stock, typesetting/labeling tab portion only, 

duplicating/copying one-side only, drilling, inserting)............................... per divider 7100 $8.00 $56,800.00 $0.50 $3,550.00 $0.25 $1,775.00 $0.35 $2,485.00

(d) OCR Conversion ..............................................................................per image 149703 $0.02 $2,994.06 $0.03 $4,491.09 $0.01 $1,497.03 $0.03 $4,491.09

(e) Bates numbering ..............................................................................per image 149703 $0.01 $1,497.03 $0.01 $1,497.03 $0.01 $1,497.03 $0.05 $7,485.15

(f) File naming ........................................................................................per file 540 $0.80 $432.00 $0.25 $135.00 $0.10 $54.00 $0.30 $162.00

(g) Scanning to CD/DVD........................................................................... per disc 16 $18.00 $288.00 $75.00 $1,200.00 $10.00 $160.00 $50.00 $800.00

(h) Scanning to USB Flash Drive............................................................... per drive 2 $48.00 $96.00 $100.00 $200.00 $35.00 $70.00 $50.00 $100.00

(i) Scanning to External Hard Drive........................................................... per drive 3 $98.00 $294.00 $200.00 $600.00 $250.00 $750.00 $125.00 $375.00

CONTRACTOR TOTALS $177,156.50 $63,595.04 $41,674.19 $69,581.48

DISCOUNT 0.50% $885.78 NET NET NET

DISCOUNTED TOTALS $176,270.72 $63,595.04 $41,674.19 $69,581.48

AWARDED
Program 1214-S R-1 Page 1 of 25

Specifications by: DP

Reviewed by: 

U.S. GOVERNMENT PUBLISHING OFFICE

Philadelphia, PA

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Litigation Support Services

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Department of Justice, the U.S. Attorney’s Office for the Eastern District in Brooklyn, New York

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

December 31, 2021 plus up to four (4) optional 12-month extension period(s) that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Philadelphia, PA time on December 22, 2020, at

the U.S. Government Publishing Office, Philadelphia Regional Office. Due to the COVID-19 pandemic, this will 

NOT be a public bid opening.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

MUST submit email bids to bidsphiladelphia@gpo.gov for this solicitation. No other method of bid submission will 

be accepted at this time. 

The program number and bid opening date must be specified in the subject line of the emailed bid submission. Bids 

received after 11:00 a.m., prevailing Philadelphia, PA time on the bid opening date specified above will not be 

considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised. All bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Diane Peluso at 215-364-6465 x4 or email dpeluso@gpo.gov.
Litigation Support Services Page 2 of 25

1214-S R1 (12/21)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/qatap-rev-09-19.pdf.

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms (GPO Publication 

310.2), Supplemental Specifications, No. 9, is waived.

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (Publication 310.2, effective December 

1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 120 

days to one calendar year from the date the check is tendered as final payment. All other provisions remain the 

same.

SUBCONTRACTING: The contractor may make contracts with any other party for the furnishing of any part of 

the supplies or work called for, with the exception that the predominant production function required in the 

performance of the contract shall not be sub-contracted. 

PREDOMINANT PRODUCTION FUNCTION: Printing, scanning, and/or cloning. Contract Clause 6, 

"Subcontracts," of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)), is 

modified to permit subcontracting of transportation of Government furnished property (materials). 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level IV.

(b) Finishing (item related) Attributes -- Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Furnished copy/Electronic media

FADGI LEVELS FOR SCANNING: Three Star (300 ppi, 8 or 16 bit) and Four Star (400 ppi, 8 or 16 bit) for 

oversized color documents.

All scanning must be in accordance with the Federal Agencies Digitization Guidelines Initiative (FADGI): FADGI 

September 2016 Technical Guidelines for Digitizing Cultural Heritage Materials, Creation of Raster Image Files. 

Bound Volumes: General Collection Standard.
Litigation Support Services Page 3 of 25

1214-S R1 (12/21)

Scanner Imaging Performance and Monitoring: Scanner performance and consistency during production shall 

be evaluated daily prior to scanning by the contractor with the DICE Device Level Target (available as the Golden 

Thread target from Image Science Associates). Contractor is responsible for obtaining targets and evaluation 

software. 

If scanner performance drops below the required minimum FADGI level specified, the contractor shall stop all 

scanning and address the deficiency. Failure by the contractor to address the deficiency may require the contractor 

to re-scan documents at no expense to the Government. No extra time can be allowed for this re-scanning; such 

operations must be accomplished within the original production schedule allotted in the specifications.

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM" 

clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through December 31, 2021 and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending September 30, 

2020, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
Litigation Support Services Page 4 of 25

1214-S R1 (12/21)

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor's facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

SECURITY REQUIREMENTS: During the performance of this contract, legal documents, including personally 

identifiable information (PII)) will be reproduced. Due to the sensitive nature of the documents furnished, all 

materials must be kept confidential. This material is not for public consumption and should be handled with extreme 

care.

The contractor shall not release or sell to any person any information or materials received from the Government 

under the contract; nor shall the contractor use the information or materials for any purpose other than that for which 

it was provided to the contractor under the terms of the contract.

The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government 

which are not consumed in the preparation of the work or which are generated as a result of this contract. Proper 

precautions shall be taken to ensure that all Government supplied materials are protected from damage. The 

Government furnished materials shall be returned in the same condition as originally furnished, unless otherwise 

specified.

NOTE: It is the contractor’s responsibility to properly safeguard personally identifiable information (PII) from 

loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss of personally identifiable 

information. PII is “information which can be used to distinguish or trace an individual’s identity, such as their 

name, social security number, biometric records, etc., alone, or when combined with other personal or identifying 

information which is linked or linkable to a specific individual, such as date and place of birth, mother’s maiden 

name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to:

• Personal identification number, such as passport number, driver’s license number, taxpayer 

identification number, or financial account or credit card number;

• Address information, such as street address or personal email address.

• Personal characteristics, including photographic image (especially of face or other distinguishing 

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina 

scans, voice signature, facial geometry).

WARNING: Proper control and handling must be maintained at all times to prevent any information or materials 

required to produce the product ordered under these specifications from falling into unauthorized hands. Unless 

otherwise indicated herein, all erroneous/extra copies produced by the contractor are to be destroyed beyond 

recognition by means of abrasive destruction, burning, shredding, or other method that guarantees complete 

protection against access.
Litigation Support Services Page 5 of 25

1214-S R1 (12/21)

DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials used 

in the production of sensitive information will be definitely destroyed, i.e., burning, pulping, shredding, macerating, 

or other suitable similar means. Electronic records must be definitely destroyed in a manner that prevents 

reconstruction. Definitely destroying the records means the material cannot be reassembled and used in an 

inappropriate manner in violation of law and regulations. 

If the contractor selects shredding as a means of disposal, it is preferred that a cross-cut shredder be used. If a strip 

shredder is used, the strips must not exceed one-quarter inch. 

The contractor must provide the method planned to dispose of the materials. At Government’s option, contractor 

may be required to return all waste materials to the ordering agency.

SECURITY CONTROL PLAN: The contractor shall maintain in operation, an effective security system where 

items by these specifications are reproduced and/or stored (awaiting distribution or disposal) to assure against theft 

and/or the product falling into unauthorized hands. Contractor is cautioned that no Government provided 

information/materials shall be used for non-government business. Specifically, no Government information shall 

be used for the benefit of a third party. The Government retains the right to conduct on-site security reviews at any 

time during the term of the contract.

The contractor shall present, in writing, to the Contracting Officer via email within two (2) workdays of being 

notified to do so by the Contracting Officer or his/her representative, detailed plans for the following activities. The 

workday after notification to submit will be the first day from when to deliver the plans to the Contracting Officer.

These proposed plans are subject to review and approval by the Government, and award will not be made 

prior to approval of same. The Government reserves the right to waive some or all of these plans. 

The Security Control Plans shall provide in detail, at a minimum: 

 How Government materials will be secured to prevent disclosure to a third party prior to and after

termination of contract.

 How all accountable materials will be handled throughout all phases of production. 

 How the disposal of waste materials will be handled. 

 How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract, 

shall be adhered to by the contractor.

 A list of secured carriers that will be used to pick up and/or deliver the final product.

NOTE: If contractor does not use their own vehicle, then contractor must use a secure, traceable courier or trucking 

company for pickup and delivery of furnished materials and final product (as applicable).

The contractor shall present in writing, a Chain of Command Procedure, from the designated courier for 

Government approval, within two (2) workdays of notification to do so by the Contracting Officer or his/her 

representative. The workday after notification to submit will be the first day from when to deliver the plan to the 

Contracting Officer. 

Any forthcoming changes by the contractor and/or courier, will require the contractor notifying the Government 

and forwarding the updated and signed agreements.

Prior to the first print order, the contractor and his or her employees and the courier and his or her employees may 

be required to return a signed “Confidentiality Agreement” supplied by the ordering agency.

Option Years: For each option year that may be exercised, the contractor will be required to re-submit, in writing, 

the above plans detailing any changes and/or revisions that may have occurred. The contractor should be prepared 

to submit these plans to GPO within two (2) workdays of the option year being exercised.

If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement 

confirming that the current plans are still in effect.
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POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor's 

representatives via conference call at the Government’s option, immediately after award. (At the option of the 

Government, the post-award conference may be conducted via teleconference.) Person(s) that the contractor deems 

necessary for the successful implementation of the contract must be in attendance.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through December 31, 2021, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "ESTIMATED", it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the

penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.
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PRIVACY ACT

(a) The contractor agrees:

(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in 

the design, development, or operation of any system of records on individuals in order to 

accomplish an agency function when the contract specifically identifies (i) the system or systems 

of records and (ii) the work to be performed by the contractor in terms of any one or combination 

of the following: (A) design, (B) development, or (C) operation;

(2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in 

the proposed subcontract requires the design, development, or operation of a system of records on 

individuals to accomplish an agency function; and

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this 

contract which require the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where 

the violation concerns the design, development, or operation of a system of records on individuals to

accomplish an agency function, and criminal penalties may be imposed upon the officers or employees 

of the agency where the violation concerns the operation of a system of records on individuals to 

accomplish an agency function. For purposes of the Act when the contract is for the operation of a 

system of records on individuals to accomplish an agency function, the contractor and any employee 

of the contractor is considered to be an employee of the agency.

(c) The terms used in this clause have the following meanings:

(1) "Operation of a system of records" means performance of any of the activities associated with

maintaining the system of records including the collection, use, and dissemination of records.

(2) "Record" means any item, collection or grouping of information about an individual that is

maintained by an agency, including, but not limited to, his education, financial transactions,

medical history, and criminal or employment history and that contains his name, or the identifying 

number, symbol, or other identifying particular assigned to the individual, such as a finger or voice 

print or a photograph.

(3) "System of records" on individuals means a group of any records under the control of any agency 

from which information is retrieved by the name of the individual or by some identifying number, 

symbol, or other identifying particular assigned to the individual.

PAYMENT: At the time of delivery, the contractor must submit an itemized receipt to an authorized representative 

of the ordering agency for verification. This receipt must indicate all copier counts, material furnished by the 

contractor, and operations performed by the contractor. 

Contractor must submit this signed, verified receipt with the billing invoice to: U.S. Government Publishing Office, 

Comptroller, Stop: FMCE, Financial Management Service, Washington, DC 2040l. (NOTE: GPO offers a 

Contractor Fax Billing System. Please visit the GPO website for more information.)

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. Instruction for using this method can be 

found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the 

General Information of the Office of Finance web page located at https://www.gpo.gov/how-to-work-withus/vendors/how-to-get-paid.

Contractor is expected to submit invoices within 30 calendar days of completion for each print order. 

All contractor billing invoices must be itemized under the line items in the "SCHEDULE OF PRICES."
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SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the fast turnaround of electronically stored information and hard copy

litigation documents, requiring such operations as document preparation, printing, duplicating/copying, blowbacks,

scanning, duplication/cloning to digital media, binding, packing, and distribution.

TITLE: Litigation Support Services.

FREQUENCY OF ORDERS: Approximately 20 to 30 orders per year. 

QUANTITY/NUMBER OF PAGES/NUMBER OF DIGITAL MEDIA: 

DUPLICATING/COPYING: Approximately 5,000 to 50,000 pages per year and approximately 2 to 4 orders per 

year and approximately 1 to 2 copies per print order.

In addition to litigation documents, one-color forms, Juror Questionnaires, will require production with 

approximately 20 pages, approximately 60 to 125 copies per order and approximately 3 to 5 print orders per year.

BLOWBACK PRINTING: Approximately 10,000 to 80,000 pages per year and approximately 2 to 4 orders per 

year and approximately 1 to 2 copies per print order.

SCANNING: Approximately 5,000 to 105,000 pages per year and approximately 1 to 3 orders per year.

DUPLICATION/CLONING: Approximately one (1) to five (5) digital media are duplicated or cloned and

approximately 22 to 26 orders per year and approximately 1 to 2 duplications/cloning per order.

TRIM SIZES: 

Xerographic Copies (Black and Full Color): 8-1/2 x 11”; 8-1/2 x 14”; 11 x 17”.

On occasion, oversized black and full color documents: Up to 18 x 24”.

Tab Dividers: 8-1/2 x 11” body with 1/2” tab extension. Tab cut: 1/5th cut (5 tabs on 11 inch edge). 

Material smaller than 8-1/2 x 11” may be furnished but may be reproduced onto an 8-1/2 x 11” sheet.

NOTE: It is anticipated that most hard copy documents will be 8-1/2 x 11” and black ink only.

It is anticipated that the majority of the leaves will reproduce face only.

GOVERNMENT TO FURNISH:

Furnished copy, loose or in a variety of bound styles, in boxes will be furnished. See “DOCUMENT 

PREPARATION”. 

Banker-type boxes containing loose files to be scanned. Each box will consist of approximately 2,500 files. Each 

file is made up of approximately 1 or 2 leaves.

Juror Questionnaires: The ordering agency will email one (1) Adobe PDF file.

Electronically Stored Information (ESI) on various digital storage media: Email, CDs, DVDs, USB Flash Drives, 

memory sticks, internal or external hard drives may be furnished for blowback, duplication, or cloning. Electronic 

files, saved as .TIFF, JPEG and/or PDF may be provided. 

On occasion, protected files may require a password/passphrase to open and/or decrypt. Ordering agency will

provide to the contractor. Ordering agency currently using SecureZIP software.

Confidentiality Agreement to contractor.
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Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., carried on hard copy or electronic copy, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

Note: All software upgrades (for specified applications) which may occur during the term of the contract, must be 

supported by the contractor.

DOCUMENT PREPARATION: The contractor shall provide document preparation services to include, but not

limited to, pre- and post-document handling services and document reconstruction services.

Hard copy documents may be furnished loose, bound, stapled, clipped, rubber-banded, in binders, Redweld 

expansion-type folders, affixed notes, etc.

Documents may be fragile, have frayed edges, be of poor quality, yellowed, etc. The contractor will be required to 

inspect all documents to determine their suitability for scanning and/or reproduction. If contractor determines that 

any document is unsuitable, contractor to contact the point of contract per print order.

Contractor must exercise reasonable care to ensure that the integrity of the material is preserved. Where materials 

are stapled, or otherwise fastened or bound, care must be used in taking the materials apart to ensure that part of the 

document is not obliterated or that the authenticity of the document becomes questionable.

Contractor may disassemble the furnished documents before production, unless it is a bound book or publication. 

Contractor nay not destroy the binding in any way, unless specified by the ordering agency. 

There may be items that do not require scanning/duplication, but these items do have to be maintained with the 

applicable documents, or as otherwise indicated on the print order.

The contractor is required to re-assemble and re-bind furnished material in the same order or manner as received, 

unless otherwise specified by the ordering agency.

INTERVENTION: The level of handwork intervention required for scanning the furnished document(s) is 

specified below:

No Intervention to Light Intervention: Furnished source materials that shall be ready to be inserted into the 

automated document scanner requiring no deconstruction, for example, looseleaf documents that are all one size, 

and furnished source materials that shall require slight deconstruction before being inserted into the automatic 

document scanner, for example, all one standard size documents that are rolled, stapled, or paper clipped.

Medium Intervention: Furnished source materials that shall require moderate deconstruction before being inserted 

into the automatic document scanner, for example, documents of various standard sizes; may include folder tabs 

and/or tab dividers; sticky notes to be removed and replaced.)

Heavy Intervention to Glass Work: Furnished source materials that shall require difficult deconstruction before 

being inserted into the automatic document scanner, for example, documents of various standard sizes; may include 

pages that are folded, torn, or stuck together) and furnished source materials that consist of originals that can only 

be scanned manually on the scanner glass and may include, but are not limited to, receipts, half-pages, envelopes, 

onion skin or thermal facsimile paper, odd-sized originals, checks, permanently bound books, two-sided spiral 

bound publications, computer forms that cannot automatically feed, and extremely poor quality originals that 

require extensive handling and analysis on a page-by-page basis.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.
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Government Paper Specification Standards, Volume 13 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13_changes.pdf.

All paper used in each copy must be of a uniform shade. The paper to be used will be indicated on each print order.

Xerographic Copies: 

Black and/or Color (Text and Oversized): 

White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60; or at contractor’s

option, White Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code D10; or at contractor’s

option, White Plain Copier, Xerographic, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code O-65.

Colored Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10.

Die-Cut Tab Dividers: White Index, basis weight, 110 lbs. per 500 sheets, 25-1/2 x 30-1/2", equal to JCP Code 

K10.

PREFLIGHT: Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished 

media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, 

or data corruption that might interfere with proper file image processing must be reported to the point of contact on 

the print order and the U.S. GPO Philadelphia Regional office @ infophiladelphia@gpo.gov. Emails related to 

preflight must have the program number, print order number and jacket numbers in the subject line.

The Government will make all author's alterations to the electronic files.

DUPLICATING/COPYING: Contractor must produce exact duplicates of the copy furnished, exactly the way it

was furnished to them, unless otherwise indicated on the print order. 

All reproduced copy must be legible. At a minimum, duplicated pages must maintain the quality of the furnished 

original. Copies will not be acceptable if they contain background tone, strip-lines, or are not equal to the furnished 

copy. 

Xerographic Copies: Reproduce text one side only, head-to-head, or head-to-side in black or color. When ordered, 

furnished material less than 8-1/2 x 11” may be reproduced onto an 8-1/2 x 11” sheet. 

Oversized Black Xerographic Documents: Reproduce face only. Oversized documents may be ordered to be 

reproduced same-size, enlarged, or reduced, as specified on individual print orders. 

Oversized Full Color Ink Jet or Electrostatic Documents: Reproduce face only in full color. Minimum resolution

must be 300 ppi. 

Die-Cut Tab Dividers: Reproduce tab dividers face only in black (tab portion only). Follow instructions on

individual print orders for position. 

When ordered, contractor will be required to set type on or electronically label (at contractor’s option) the tab 

portion of tab dividers. 

Juror Questionnaires: Two Phases. 

1st Phase: Blank questionnaires print face only in black ink, on white text paper, 8-1/2 x 11”, with one stitch in 

upper left corner. The contractor will reproduce the blank questionnaires, each having the same type matter. The 

contractor will consecutively Bates number (agency’s numbering convention) each page of the questionnaire and 

no skipped numbers. The numbering placement on the first and last questionnaire may be different from the 

questionnaires in between, e.g., top right and top center alignment. 
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Copies will be packed in cartons in numerical order with the lowest numbered questionnaire on top.

Completed sets will be delivered to the ordering agency within 2 days as indicated per print order.

2nd Phase: The ordering agency will notify the contractor to pick up the completed juror questionnaires from the 

District Court, Eastern District of New York, 225 Cadman Plaza East, Brooklyn, NY 11201, at a designated time, 

between the hours of 8:00 a.m. and 8:00 p.m. The contractor may be required to make multiple pickups and

deliveries, until the final count of completed juror questionnaires is accomplished.

Each questionnaire will require the contractor to remove staples, and reproduce six (6) to 10 hard copies, face only, 

in black, collated and stapled. The hard copies can be collated or non-collated. If non-collated, each carton to be 

labeled, “Original”, “Copy 1”, etc. If collated, the completed questionnaires must be in numerical order per juror

numbers, with lowest number on top and the sets will be separated by an inserted color slip sheet within cartons.

Contractor will re-staple the originals.

Scanning required, in conjunction with copying/duplicating of juror questionnaires. The completed questionnaires 

will be scanned individually as Adobe PDF files and named as per ordering agency naming convention, e.g., Juror 

#1, etc. 

Contractor will create a folder, “Completed Questionnaires” and each PDF file will be saved within that folder to a 

CD. The CD will be replicated twice.

The hard copies and three (3) CDs will be delivered to the ordering agency. 

Please note: The regular schedule for the Juror Questionnaires in phase 2 is delivery within 24 hours from the time 

of pickup, between the hours of 8:00 am and 8:00 pm, to the ordering agency. 

BLOWBACK: The contractor must be able to print (in black or full color) from furnished electronically stored 

information and bind, as specified on the print order. Blowback printing will be for face only and face and back 

leaves. 

MARGINS: Margins will be as specified on the print order or furnished copy/electronic file.

BATES NUMBERING: When ordered, Bates numbering will be required for both hard copy and electronic 

reproductions in black in consecutive sequence. Orders will require numbering documents prior to 

duplicating/copying using a Bates numbering machine, numbering stickers, or through electronic means, as 

specified. No duplicated or missing numbers allowed. Numbering format and stamp location on documents, images, 

and files as indicated per print order.

SCANNING: It is anticipated that letter, legal, and tabloid sizes, will require scanning. Minimum Three Star 

FADGI (300 ppi, 8 or 16 bit) will be required.

On occasion, oversized documents will require scanning. Minimum Four Star FADGI (400 ppi, 8 or 16 bit) will be

required. 

The document boundaries shall be identified per print order, e.g., box, folder, binder, stapled, and/or clipped 

documents.

OCR conversion, when required, will be indicated on the print order.

The contractor will be required to save images as an Adobe Acrobat PDF (Portable Document Format) files, TIFF 

(Tagged Information File Format) files, or JPG/JPEG (Joint Photographic Experts Group) files. PDF’s will be

image-only or text-searchable via Adobe Acrobat Pro (versions, X, XI or DC) software. TIFF files will be converted 
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1214-S R1 (12/21)

as text-searchable using OCR (Optical Character Recognition) or converted to PDF files. JPEG files will be

converted to PDF as image searchable.

Contractor shall scan all documents as furnished (i.e., in black only or color), unless print order indicates otherwise. 

When required, contractor may be required to scan, Bates-number, and duplicate/copy, furnished hard copy all in 

one pass, the majority of which will be 8-1/2 x 11”.

LOAD FILES for Electronic Discovery: When ordered, contractor shall create load files as indicated per print 

order using the document management eDiscovery software programs, such as, but not limited to Concordance 

(DAT), IPRO (LFP), and Relativity. A data load file may contain Bates numbers, metadata, path to native files, 

coded data and extracted or OCR text. An image load file may contain file name, document boundary, and image

type and path information. 

BINDING: Bind as indicated on the print order. Various binding styles will be ordered.

Gather in sequence as furnished. It is anticipated that copies reproduced in color will be inserted throughout and 

bound with other documents.

Side-wire stitch with one (upper left corner (ULC)) or two stitches. 

Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page signatures after 

trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be allowed.

Folding: It is anticipated, the oversized documents will fold to 8-1/2 x 11”, unless otherwise specified on the print 

order.

Roll oversized documents and band with rubber bands, when indicated on print order.

Drill two 1⁄4” diameter holes, 2-3/4” center to center. Center of holes to be 3/8” from top edge, centered in the 8-

1/2” dimension.

Drill three 3/8”diameter holes, 4-1/4" center-to-center, 3/8” from center of hole to left 11” binding edge of sheet for 

8-1/2 x 11” and 11 x 17” trim sizes.

Drill three 3/8”diameter holes, 4-1/4" center-to-center, 3/8” from center of hole to left 14” binding edge of sheet for 

8-1/2 x 14” trim size, after folding.

Insert into Redweld expansion-type folders, as specified. When required, contractor must label folders, as specified.

Insert text, oversized documents and tab dividers into binders, when required. Insert title page (front, back, and/or 

spine) into clear vinyl pockets. 

BINDERS: Binders will range from 1” to 4” in capacity. At contractor’s option, binders will be black or white. 

Contractor is to use appropriate size binder to fit the product. (See “CONSTRUCTION.”) Contractor must ensure 

binder rings are in a closed, locked position. 

When required, one (1) print order may be separated into sections, resulting in multiple sized binders.

When required, insert and drill, color separator sheets between sections as designated per print order.

CONSTRUCTION (1” to 4”): Black or white vinyl covering and clear vinyl pockets shall be 

electronically/dielectrically heat sealed over No. 1 quality binders boards, 0.10” thick, +/-0.025”, forming securely 

sealed edges all around the binder and on each side of the backbone, as hinges. Binders boards to have smooth 

edges, and the outer corners round cornered. Grain of boards must be parallel to the short dimension. 
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Clear vinyl pocket at top edge on front and back cover and backbone shall not be sealed to allow for inserts. Clear 

vinyl covering over backbone to be die-cut at top with a 1/2” deep, half-moon shaped thumb notch, the full width 

of backbone. 

Binder size will be approximately 11-1/2” (bind) x 10-5/8”. Heavy duty wide flat base element with three round or 

“D” shaped rings, as specified. Rings will be spaced 4-1/4” center to center. Element must be equipped with opening 

and closing levers at each end. Metal element must be machine finished, no rough edges. Opening/closing levers 

must not extend beyond the edge of the binder and must have a firm action, no free play. 

All exposed metal parts shall be nickel plated and corrosion resistant. The metal looseleaf element is to be securely 

riveted with not less than two metal rivets to the backbone of the 1”, 1-1/2”, and 2” binders and to the back cover 

of the 3” and 4” binders. The rivet heads, if exposed, must be the same color as the binder vinyl.

DUPLICATION/CLONING TO DIGITAL MEDIA: 

Duplicating and cloning Electronically Stored Information (ESI) from one form of digital media to same or different 

form, as indicated per print order. 

Saving to CD/DVDs, USB flash drives or external hard drives will be required. Cloning requires contractor to 

make a one-to-one copy of an internal or external hard drive or a USB flash drive.

CD/DVD DUPLICATION: 

When ordered, the contractor must duplicate the furnished CD (CD-R or CD-RW) or DVD in the number of copies 

specified on the print order. Additionally, contractor must print title on disc and insert into a paper sleeve (see 

“PACKING” for requirements). 

The title on the CD/DVD prints on top of disc in black ink (no disc labels). All printing on the disc shall comply 

with the requirements set forth in the International Standards IEC 908 and amendment ISO 10149 and ISO 9660 

for CD/DVD. Inks used for the disc title must not damage the lacquer layer.

Disc Manufacturing: Discs produced under this contract shall be in compliance with standards set by the 

International Standards Origination (ISO). Discs are 4.72” in diameter, single sided, with a highly reflective metal 

layer sealed with a protective lacquer. The reflective layer shall be completely sealed with lacquer on both the inner 

and outer edges of the disc.

USB FLASH DRIVE: The flash drive will be inserted into a flash drive zipper case (vinyl plastic) for 3-ring 

binders. The flash drive and/or the zipper case may require a paper label in black ink, when and as indicated, per 

print order.

EXTERNAL HARD DRIVE: The hard drive will be labeled in black ink with a paper label when, and as indicated, 

per the print order.

FILE NAMING: Contractor to use the file naming convention for single-page PDF, multiple-page PDF, single 

page TIFF, multi-page TIFF, or JPEG single page, as indicated per print order.

PROOFS/VERIFICATIONS: In lieu of proofs, the following will be required on all orders:

Copying and scanning will require 2nd pass verification which is defined as a visual comparison to verify that 100% 

of the pages/documents were captured in copying/scanning.

Digital media production will require that the contractor check each disc/drive to ensure proper file naming, file 

structure, and placement.

ELECTRONIC DOCUMENT STORAGE OF DISCOVERY MATERIAL: Contractor will be required to 

store discovery material as directed by the ordering agency during the contract term at no additional charge to the 

Government. This requires the contractor to produce and retain a copy of the discovery material for on-going 

litigation. 
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It is the Government’s obligation to make the materials available to the defense for the production of discovery 

material. The DOJ provides it to the contractor and directs designated parties, (e.g. attorney), not working for the 

ordering agency, to contact the contractor and order at their own expense. The contractor is, in effect, selling to the 

authorized individuals. When required, the prices submitted in the “SCHEDULE OF PRICES” will be applied. An 

authorized list will be provided with each print order. The contractor is responsible for collecting all fees for services 

directly from the authorized parties. The Government is not liable for any copies not ordered via the print order.

The contractor will be responsible for organizing and updating files as new documents are received. Upon request, 

the contractor shall furnish the U.S. Attorney’s Offices with a list of all documents in storage. The list shall include 

the attorney’s name, the case name, the case number, the program and print order numbers. The U.S. Attorney’s 

Office will determine the disposition of the documents and direct the contractor to deliver the stored material to the 

Government, or to dispose of the materials. 

In addition to storage, the contractor must provide adequate space for authorized individuals to read and review 

material, in addition to obtaining copies. Material shall be organized and arranged so as to provide expedient access 

required for quick schedule reproduction. Every effort will be made to give as much notification as possible, 

including making appointments, etc., in order to view the documents. However, occasionally, extreme

circumstances may occur where there will be little or no advance notice.

Given the unpredictable nature of legal proceedings, it is difficult to state exactly how long any future trial 

proceeding might last. After the retained copy has been made available to other parties for reproduction for the 

length of time determined by the U.S. Attorney’s office, it shall be returned to the ordering agency. 

PACKING:

When ordered, insert each CD/DVD into a standard window paper sleeve (one disc per sleeve) with the printed side 

showing through window.

Insert each USB drive into a flash drive zipper case (vinyl plastic) for 3-ring binders. When ordered, label drive 

and/or case.

When ordered, apply a paper label to the external hard drives with identifying feature provided by the ordering 

agency.

Pack CDs/DVDs, USB drives and hard drives appropriately so as not to damage discs/drives during delivery.

Pack reproduced copies in appropriately-sized shipping containers not to exceed 45 pounds when fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product(s) will not be damaged during delivery.

NOTE: Re-pack originals in original shipping containers. Do not replace containers without permission from the 

ordering agency.

LABELING AND MARKING: (Package and/or Container label): Contractor to download GPO Form 905 (R. 

7-15), “Labeling and Marking Specifications” which can be located on GPO.gov, fill in appropriate blanks, and 

attach to shipping containers.

On occasion, contractor may be required to label containers to include case title, case number, and any other 

identifying feature as instructed by the ordering agency.

Contractor MUST maintain markings on original containers, as furnished. Contractor must not label/mark original 

containers in any way.

DISTRIBUTION: Deliver f.o.b. destination to one (1) address (U.S. Attorney’s Office) as indicated per print 

order, in Brooklyn, New York, zip code 11201. The material is to deliver at the loading dock and/or office as 

designated, per print order.
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Complete addresses and quantities will be furnished with the print orders.

NOTE: All orders must be delivered directly by an employee of the contractor, either contractor’s own vehicle or 

contractor’s contracted transport courier or trucking company.

If contractor does not use their own vehicle, then contractor must use a secure, traceable courier or trucking company

for pickup and delivery of furnished materials and final product (as applicable), and must be accompanied by an 

assigned employee of the contractor to pick up and deliver. 

The courier/trucking company may be required to read and sign a Confidentiality Agreement provided by the 

ordering agency. A Chain of Custody procedure will be required by all parties to include but not limited to, 

providing names of the transport service and contractor’s employees for each pick-up and delivery. The transport 

service will provide a Chain of Custody Procedure to be approved by the ordering agency prior to award. 

Delivery Receipt: Contractor must furnish their own receipts for delivery. These receipts must include the GPO 

jacket, program, print order numbers, quantity delivered, number of cartons, quantity per carton, date, and signature 

of the person accepting delivery. The original copy of this receipt must accompany the contractor's voucher for 

payment. The delivery receipt must show the date and time of pickup of material and the date and time of material 

delivered.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1214-S, Print Order XXXXX, and applicable USAO.” The notice must provide all applicable tracking

numbers, delivery method, and title of product. Contractor must be able to provide copies of all delivery receipts 

upon agency request. 

Upon completion of each order, when applicable, all furnished material must be returned to the address indicated 

on the print order. Unless otherwise specified, these materials must be returned exactly as they were received by 

the contractor in regard to condition, order, binding, affixed notes, folders, etc. The contractor must be able to 

produce a separate signed receipt for these materials at any time during the contract.

All expenses incidental to pick up and return of materials (when applicable) must be borne by the contractor.

SCHEDULE: 

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of 

the individual print order (GPO Form 2511).

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

No definite schedule for pickup of material can be predetermined. 

When applicable, furnished material must be picked up from and delivered to the address on the print order in 

Brooklyn, NY, 11201.

Contractor must be available to pick up and deliver seven (7) days a week, including Federal holidays. 

The hours for pickup and delivery are 8:00 a.m. to 8:00 p.m. for the ordering agency and the District Court, Eastern 

District of New York, zip code 11201.

Print order will be emailed to the contractor. All verbal directions from the ordering agency, will be followed by 

written instructions, not limited to email, memo, or manuscript, to be kept with the print order. 
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The following schedule begins the SAME workday as notification of the availability of print order and furnished 

material; the SAME workday after notification will be the first workday of the schedule. 

Based on past performance, it is estimated that: 

• Approximately 60% of the orders must be completed and delivered within 24 – 48 hours after notification of 

availability of print order and furnished materials. 

• Approximately 40% of the orders must be completed and delivered within three (3) to 10 days after 

notification of availability of print order and furnished materials.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destinations(s) specified.

Contractor to notify the ordering agency point of contact on the print order, the date of delivery, via email.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance for proofs and delivery schedules in accordance with the contract 

requirements by contacting the U.S. GPO Philadelphia Regional Office via e-mail to infophiladelphia@gpo.gov 

(shared email). Personnel receiving email, call or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries.
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

(1) (2) (3) (4)

I. A. (a) 3453 74 37

(b) 112 38 36

(c) 64,800

(d) 432

(e) 432

B. (a) 37132 18 16

(b) 300 18 16

(c) 432

(d) 432

C. (a) 30397 336 330

(b) 2025 330 332

(c) 432

(d) 432

II. (a) 105600 1200 1200

(b) 9600 1200 1200

(c) 432

(d) 432

III.A. (1) 95088

(2) 1698

(3) 432

(4) 432

B. (1) 35658

(2) 3396

(3) 432

(4) 432

C. (1) 32262

(2) 1698

(3) 432

(4) 432

IV. (a) 93 9 2

(b) 2 6 2

(c) 2 6

V. (a) 1,200
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VI. (a)4

(b) 12

(c) 21

(d) 64

(e) 86

VII. (a) 20

(b) 30

(c) 7,100

(d) 149,703

(e) 149,703

(f) 540

(g) 16

(h)2

(i)3
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SECTION 4.-SCHEDULE OF PRICES

Bids offered are f.o.b. destination for bulk shipments.

Prices must include the cost of all materials and operations for each item listed in accordance with these 

specifications.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable) or blank spaces for an item within the category that a 

bidder is bidding on may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production.

Bids for each “Format” shall be for any trim size up to the maximum trim size listed for each of the “Formats”, as 

outlined in “Section 2. – Specifications.” 

• Format “A”: Any trim size up to and including 8-1/2 x 11”.

• Format “B”: Trim sizes over 8-1/2 x 11” up to and including 8-1/2 x 14”. The prices offered must include 

collating, drilling, folding and inserting.

• Format “C”: Trim sizes over 8-1/2 x 14” up to and including 11 x 17”. The prices offered must include 

collating, drilling, folding and inserting.

• Format “D”: Trim sizes over 11 x 17”, up to and including 18 x 24”. The prices offered will be on a “per 

square inch” basis. Square inches will be computed as the product of the length times the width in inches 

divided by 93.5 and rounded off to the nearest whole number. The prices offered shall be all-inclusive for 

producing oversized xerographic and full color ink jet or electrostatic documents, in accordance with these 

specifications and shall include the cost of all materials and services necessary for complete production 

(including paper, gathering into sets, rolling, securing with rubber bands, drilling, folding, packing, and 

delivery). 

A charge will be allowed for each printed page or scanned image. Blank pages/images will not be charged.

The prices offered for items must include the cost of reproducing furnished litigation documents exactly as received 

by the contractor in regard to order, fastening, affixed notes, folders, etc. The prices offered must include the cost 

of returning furnished materials exactly as they were received by the contractor in regard to same above, unless 

otherwise specified. Binding with one stitch in the upper left, or binding with two wire stitches in left binding 

margin, or rubber banding (when ordered) must be included in the overall costs.
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I. DUPLICATING/COPYING: The prices offered must include all costs related to the 

duplicating/copying, including white paper, packing, labeling and marking, and complete distribution of all 

products ordered in accordance with these specifications.

A. DOCUMENT PREPARATION - NO INTERVENTION TO LIGHT INTERVENTION:

Format A Format B Format C Format D

 (1) (2) (3) (4) 

(a) Duplicating/copying in black

 per printed page.............................$__________ $__________ $__________ XXXXXXX

(b) Duplicating/copying in color

 per printed page............................$__________ $__________ $__________ XXXXXXX

(c) Juror Questionnaires printing

 in black....per printed page..........$__________ XXXXXXX XXXXXXX XXXXXXX

(d) Oversized documents in black only .................................................................per sq. in. ...... $___________ 

(e) Oversized documents in full color ................................................................... per sq. in. ...... $___________

B. DOCUMENT PREPARATION - MEDIUM INTERVENTION:

Format A Format B Format C Format D

 (1) (2) (3) (4) 

(a) Duplicating/copying in black

 per printed page.............................$__________ $__________ $__________ XXXXXXX

(b) Duplicating/copying in color

 per printed page............................$__________ $__________ $__________ XXXXXXX

(c) Oversized documents in black only .................................................................per sq. in. ...... $___________ 

(d) Oversized documents in full color ................................................................... per sq. in. ...... $___________

C. DOCUMENT PREPARATION - HEAVY INTERVENTION TO GLASS WORK: 

Format A Format B Format C Format D

 (1) (2) (3) (4) 

(a) Duplicating/copying in black

 per printed page.............................$__________ $__________ $__________ XXXXXXX

(b) Duplicating/copying in color

 per printed page............................$__________ $__________ $__________ XXXXXXX

(c) Oversized documents in black only .................................................................per sq. in. ...... $___________ 

(d) Oversized documents in full color ................................................................... per sq. in. ...... $___________

________________

 (Initials)
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II. BLOWBACK: Printing from ESI to paper. The prices offered must include all costs related to the 

printing, including white paper, packing, labeling and marking, and complete distribution of all products 

ordered in accordance with these specifications. The charge for binding with one stitch in the upper left, 

or binding with two wire stitches in left binding margin, or rubber banding (when ordered) must be 

included in the overall costs. 

Format A Format B Format C Format D

(1) (2) (3) (4) 

(a) Printing in black ............ per printed page...$__________ $__________ $__________ XXXXXXX

(b) Printing in color............. per printed page...$__________ $__________ $__________ XXXXXXX

(c) Printing oversized black ............................................................................. per sq. in...............$__________

(d) Printing oversized color ............................................................................. per sq. in............ $__________

III. SCANNING: The prices offered shall be all-inclusive for scanning documents, creating PDF, JPEG or TIFF

files, (including the provision of load files), as ordered.

A. DOCUMENT PREPARATION - NO INTERVENTION TO LIGHT INTERVENTION:

(1) Scanning in black up to 11 x 17” ...................................................................per image.......... $__________

(2) Scanning in color up to 11 x 17”....................................................................per image.......... $__________

(3) Scanning oversized black only.......................................................................per sq. in........... $__________

(4) Scanning oversized color................................................................................per sq. in........... $__________

B. DOCUMENT PREPARATION - MEDIUM INTERVENTION:

(1) Scanning in black up to 11 x 17” ...................................................................per image.......... $__________

(2) Scanning in color up to 11 x 17”....................................................................per image.......... $__________

(3) Scanning oversized black only.......................................................................per sq. in........... $__________

(4) Scanning oversized color................................................................................per sq. in........... $__________

C. DOCMENT PREPARATION - HEAVY INTERVENTION TO GLASS WORK: 

(1) Scanning in black up to 11 x 17” ...................................................................per image.......... $__________

(2) Scanning in color up to 11 x 17”....................................................................per image.......... $__________

(3) Scanning oversized black only.......................................................................per sq. in........... $__________

(4) Scanning oversized color................................................................................per sq. in........... $__________

________________

 (Initials)
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IV. DUPLICATION/CLONING TO DIGITAL MEDIA: The prices offered shall be all-inclusive, including 

packing, for duplicating/cloning to: CD/DVD (cost of disc, printing on disc and inserting into paper sleeve); 

USB Flash Drive: (cost of the USB drive inserted into a flash drive zipper case (vinyl plastic) for 3-ring 

binders (labeled if indicated), and/or an External Hard Drive: (cost of the hard drive, and applying a paper 

label with identifying features provided by the ordering agency).

CD/DVD USB Flash External Hard

Disc Drive Drive

(1) (2) (3)

(a) CD/DVD Duplication to .......... per disc/drive......... $__________ $__________ $__________

(b) USB Flash Drive Cloning to .... per disc/drive ........ $__________ $__________ $__________

(c) Internal/External Hard Drive Cloning to

 per drive....................................................................XXXXXXXX $__________ $__________

V. BINDING:

(a) Drilling two or three holes (Format A) ...................................................per 100 leaves.........$__________

VI. BINDERS: The prices offered must be all-inclusive for furnishing binders in accordance with these 

specifications, and shall include the cost of inserts (front, back and/or spine) and text pages and oversized 

documents.

(a) Binder (1”) ................................................................................................per binder .........$__________

(b) Binder (1-1/2”)..........................................................................................per binder .........$__________

(c) Binder (2”) ...............................................................................................per binder .........$__________

(d) Binder (3”) ...............................................................................................per binder .........$_________

(e) Binder (4”) ................................................................................................per binder .........$_________

VII. ADDITIONAL OPERATIONS: For line items (g), (h) and (i), the prices offered shall include the same 

requirements for the digital media as ITEM IV (packing, printing, labeling, etc.). 

(a) Inserting color slip sheet (including the cost of stock,

 printing and drilling (when required).........................................................per sheet.........$__________

(b) Inserting into Redweld expansion-type folders, 

including labeling,.................................................................................... per folder.........$__________

(c) Die-cut tab dividers (including the cost of stock, typesetting/labeling tab 

portion only, duplicating/copying one-side only, drilling, inserting) .....per divider.........$__________

(d) OCR Conversion ..................................................................................... per image .........$__________

(e) Bates numbering....................................................................................... per image .........$__________

(f) File naming ....................................................................................................per file .........$__________

________________

 (Initials)
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(g) Scanning to CD/DVD ................................................................................. per disc .........$__________

(h) Scanning to USB Flash Drive ....................................................................per drive .........$__________

(i) Scanning to External Hard Drive................................................................per drive .........$__________

________________

 (Initials)
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SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city 

is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment 

is not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required 

by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return 

one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where 

indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions 

Act, § 2. Electronic signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

 (Initials) (Initials)