Entered: MW

Reviewed: TNITEM NO. DESCRIPTION UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE 

I. ELECTRONIC PREPRESS:

(a) System Timework............................................................. per hour 4 $100.00 $400.00 $75.00 $300.00 $80.00 $320.00 $120.00 $480.00 $100.00 

(b) Cover: Color inkjet proof................................................... per complete cover 4 $50.00 $200.00 $75.00 $300.00 $425.00 $1,700.00 $75.00 $300.00 $80.00 

(c) Text: Digital content proof.......................................................per trim/page‐size unit 704 $2.50 $1,760.00 $1.50 $1,056.00 $5.60 $3,942.40 $2.00 $1,408.00 $0.06 

II. PRINTING AND BINDING:

(a)

Complete Cover: Printing covers 1, 4 and spine in 4‐Color Process plus, aqueous/varnish and

Covers 2 &3 in black

(1) Makeready and/or Setup....................................................per complete cover 4 $1,000.00 $4,000.00 $850.00 $3,400.00 $1,085.00 $4,340.00 $800.00 $3,200.00 $693.00 

(2) Running........................................................................per 1,000 copies 24 $300.00 $7,200.00 $390.00 $9,360.00 $109.00 $2,616.00 $390.00 $9,360.00 $75.00 

(b) Text pages: Printing in black ink

(1) Makeready and/or Setup..............................................................per page 704 NC $0.00 $6.00 $4,224.00 $10.75 $7,568.00 $11.00 $7,744.00 $6.11 

(2) Running............................................................per page per 1,000 copies 4,216 $25.00 $105,400.00 $6.60 $27,825.60 $6.90 $29,090.40 $8.25 $34,782.00 $5.08 

III. PACKING AND DISTRIBUTION:

1. Bulk Shipments‐

Packing and sealing shipping containers....................................... per container 84 $10.00 $840.00 $2.50 $210.00 $3.75 $315.00 $6.00 $504.00 $2.00 

2. Mailed Shipments‐

(a) Single copies (up to 200 leaves)................................................ per envelope 20,172 $0.50 $10,086.00 $0.35 $7,060.20 $0.58 $11,699.76 $0.38 $7,665.36 $2.50 (b) Multiple copies (up to 200 leaves).............................................. per envelope 10 $10.00 $100.00 $0.50 $5.00 $2.00 $20.00 $12.00 $120.00 $3.50 

(c) Quantities over 200 leaves up to 14 lbs. ..................................per bag or bundle 204 $5.00 $1,020.00 $1.75 $357.00 $3.00 $612.00 $2.50 $510.00 $5.36 

(d) Quantities over 14 lbs. up to 25 lbs................................. per bundle or container 64 $10.00 $640.00 $2.50 $160.00 $3.50 $224.00 $3.00 $192.00 $6.10 

(e) Quantities over 25 lbs. up to 40 lbs............................................ per container 16 $10.00 $160.00 $3.50 $56.00 $3.95 $63.20 $7.00 $112.00 $8.12 

CONTRACTOR TOTALS $131,806.00 $54,313.80 $62,510.76 $66,377.36 $

DISCOUNT 0.50% $659.03 1.00% $543.14 2.00% $1,250.22 2.00% $1,327.55 5.00% 

DISCOUNTED TOTALS $131,146.97 $53,770.66 $61,260.54 $65,049.81 $

AWARDED

Abstracted by: Melita WebbReviewed by: Tammy Nishimura

BASIS OF

AWARD

PA HUTCHISON CO

ANAHEIM, CA TEMPLE HILLS, MD MONTEBELLO, CA UPPER MARLBORO, MD MAYFIELD, 

DISTRICT CREATIVE PRINTING

Program No 4552‐S Term December 5, 2023 To November 24, 2024

TITLE: The U.S. Army War College Quarterly Parameters

ADVANTAGE MAILING LLC‐ANAHEIM MCDONALD & EUDY PRINTERS INC. MONARCH LITHO, INC
Program 4552-S (R-1) Page 1 of 18 

Specifications by: MW 

Reviewed by: JG 

THIS IS A REPROCUREMENT WITH REVISED SPECIFICATIONS 

This procurement is being solicited as a small purchase Request for Quotation (RFQ). The sealed bidding 

terminology as used throughout these specifications is synonymous with their negotiated procurement 

counterparts unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Northeast Region 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

The U.S. Army War College Quarterly Parameters 

as requisitioned from the U.S. Government Publishing Office (GPO) by 

The Defense Logistics Agency, DLA Document Services, Northeast, PA 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

November 30, 2024, plus up to two (2) optional 12-month extension period(s) that may be added in accordance 

with the "Option To Extend Contract Terms " clause in Section 1 of this contract. 

QUOTE DUE BY: Quotes to be submitted by 11:00 a.m., prevailing Columbus, OH time, on November 14, 2023. 

QUOTE SUBMISSION: Bidders are to fill out, sign/initial, as applicable, all pages of SECTION 4. – 

SCHEDULE OF PRICES and attach as an email attachment (PDF is preferred). Bidders MUST submit quote via 

email to bidsnortheast@gpo.gov for this solicitation. No other method of submission of quote will be accepted at 

this time. The company name, program number, and response date for the quotation must be specified in the 

subject line of the emailed submission. Quotes received after 11:00 a.m. prevailing Columbus, OH Time on the 

date specified above will not be considered for award. 

BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this contract 

before bidding. Specific attention is directed to the following: 

 This program was formerly identified as Program 3222-S and been renamed as Program 4552-S 

 Quote submission provisions under “Additional Emailed Quote Submission Provisions” on page 7. 

 Additional changes scattered throughout. 

Abstracts of contract prices (formerly identified as Program 3222-S) are available at: 

https://www.gpo.gov/gpo/abstracts/abstract.action?region=Northeast

For information of a technical nature, contact Melita Webb at 614-488-4616 x 5 or email mwebb@gpo.gov.
The U.S. Army War College Quarterly Parameters 

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SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: 

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 

01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO 

Publication 310.1, effective May 1979 (revised 9-19)). 

 GPO Contract Terms (GPO Publication 310.2) is available at the following web address: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

 GPO QATAP (GPO Publication 310.1) is available at the following web address: 

https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf. 

 Additional GPO Publications can be found at the following web address: 

https://www.gpo.gov/how-to-work-with-us/vendors/formsand-standards

SUBCONTRACTING: 

The predominant production functions will be printing. Any contractor who cannot perform the predominant 

production functions will be declared non-responsible. 

SECURITY WARNING: 

It is the contractor’s responsibility to properly safeguard personally identifiable information (PII) from loss, theft, 

or inadvertent disclosure and to immediately notify the Government of any loss of personally identifiable 

information. PII is “information which can be used to distinguish or trace an individual’s identity, such as their 

name, social security number, biometric records, etc., alone, or when combined with other personal or identifying 

information which is linked or linkable to a specific individual, such as date and place of birth, mother’s maiden 

name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to: 

 Personal identification number, such as passport number, driver’s license number, taxpayer identification 

number, or financial account or credit card number. 

 Address information, such as street address or personal email address; and, 

 Personal characteristics, including photographic image (especially of face or other distinguishing 

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, 

voice signature, facial geometry). 

PRE-AWARD SECURITY PLAN: 

The contractor being considered for award shall be required to submit their security control plan for the 

safeguarding and handling of the Government furnished mailing addresses via email within one (1) workday after 

the review and confirm process for the ordering agency’s review for acceptance. 

These proposed plans are subject to review and approval by the Government, and award will not be made prior to 

approval of same. The Government reserves the right to waive some or all of these plans. 

SECURITY CONTROL PLAN:

The contractor shall operate and maintain an effective security system whereby materials used to perform the 

contract are manufactured and/or stored (e.g. while awaiting distribution or disposal) so as to ensure against theft 

and/or the unauthorized possession of the materials. Contractor is cautioned that Government provided 

information shall not be used for non-government business. Specifically, Government information shall not be 

used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

The plan shall contain at a minimum how Government files (data) will be secured to prevent disclosure to a third 

party prior to and after termination of contract. 
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Explain how all accountable materials will be handled throughout all phases of production. 

How the disposal of waste materials will be handled; and, 

How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall be 

adhered to by the contractor and/or subcontractor(s). 

PRIVACY ACT NOTIFICATION:

This procurement action requires the contractor to do one or more of the following: design, develop, or operate a 

system of records on individuals to accomplish an agency function in accordance with the Privacy Act of 1974, 

Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act 

may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a (i)(1) CRIMINAL PENALTIES. It is 

incumbent upon the contractor to inform its officers and employees of the penalties for improper disclosure 

imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a (i)(1) CRIMINAL PENALTIES 

and m(1) GOVERNMENT CONTRACTORS. 

PRIVACY ACT: 

The contractor agrees: to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to 

the Act in the design, development, or operation of any system of records on individuals in order to accomplish 

an agency function when the contract specifically identifies (i) the system or systems of records and (ii) the work 

to be performed by the contractor in terms of any one or combination of the following: (A) design, (B) 

development, or (C) operation; to include the solicitation notification contained in this contract in every 

solicitation and resulting subcontract and in every subcontract awarded without a solicitation when the statement 

of work in the proposed subcontract requires the design, development, or operation of a system of records on 

individuals to accomplish an agency function; and to include this clause, including this paragraph (3), in all 

subcontracts awarded pursuant to this contract which require the design, development, or operation of such a 

system of records. In the event of violations of the Act, a civil action may be brought against the agency 

involved where the violation concerns the design, development, or operation of a system of records on 

individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or 

employees of the agency where the violation concerns the operation of a system of records on individuals to 

accomplish an agency function. For purposes of the Act when the contract is for the operation of a system of 

records on individuals to accomplish an agency function, the contractor and any employee of the contractor 

is considered to be an employee of the agency. 

The terms used in this clause have the following meanings: 

"Operation of a system of records" means performance of any of the activities associated with maintaining the 

system of records including the collection, use, and dissemination of records. 

"Record" means any item, collection or grouping of information about an individual that is maintained by an 

agency, including, but not limited to, his education, financial transactions, medical history, and criminal or 

employment history and that contains his name, or the identifying number, symbol, or other identifying particular 

assigned to the individual, such as a finger or voice print or a photograph. 

"System of records" on individuals means a group of any records under the control of any agency from which 

information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying 

particular assigned to the individual. 
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QUALITY ASSURANCE LEVELS AND STANDARDS: 

The following levels and standards shall apply to these specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level III. 

(b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z 1.4): 

(a) Non-Destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Average type dimension/Electronic media 

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic media 

P-10. Process Color Match O.K. Proofs/Electronic media 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

WARRANTY: 

Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 

(Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 120 days 

to one calendar year from the date the check is tendered as final payment. All other provisions remain the same. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed three (3) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the "Extension of Contract Term" 

clause. See also "Economic Price Adjustment" for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
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ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through November 30, 2024, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12- 

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending August 31, 

2023 called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

Note: This contract does not have a separate Paper Price Adjustment clause. 

PRE-AWARD SURVEY 

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the 

right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to require other 

evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a 

contract. As part of the financial determination, the contractor in line for award may be required to provide one or 

more of the following financial documents: 

1. Most recent profit and loss statement 

2. Most recent balance sheet 

3. Statement of cash flows 

4. Current official bank statement 

5. Current lines of credit (with amounts available) 

6. Letter of commitment from paper supplier(s) 

7. Letter of commitment from any subcontractor 
The U.S. Army War College Quarterly Parameters 

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The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

POST-AWARD CONFERENCE: The total requirements of the job as indicated in these specifications will be 

reviewed by Government representatives with the contractor's representatives and the ordering agency by 

conference call, immediately after award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through November 31, 2024, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirement contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "ORDERING". The quantities of items specified herein are estimates only 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

"estimated", it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and 

the Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement 

from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this 

contract. 
The U.S. Army War College Quarterly Parameters 

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For each order placed, contractor must notify the ordering agency on the same day that the product delivers via email sent to linda.hamm@dla.mil and infonortheast@gpo.gov (or to the address furnished on the Print Order). 

The subject line of this message shall be “Distribution Notice for Program 4552-S, P.O. H-XXXX, Print Order 

XXXXX”. The notice must provide all applicable tracking numbers, shipping method, and Title. Contractor must 

be able to provide copies of all delivery, mailing, and shipping receipts upon agency request. 

 The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not 

been offered under the contract. Further, the contractor is not to accept print orders which are outside the scope of 

the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer, 

Northeast Region GPO. If such orders are placed by the agency, and no Modification is received from the 

Northeast Region GPO, the contractor is to notify GPO Northeast Region immediately. Failure to do so may 

result in nonpayment. 

WARRANTY: The provisions of Article 15, “Warranty” in GPO Contract Terms is amended for the solicitation 

to the effect that the warranty period is EXTENDED from 120 days to one calendar year from the date the check 

is tendered as final payment. All other provisions remain the same. 

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: 

The government will not be responsible for any failure attributable to the transmission or receipt of the 

emailed bid including, but not limited to, the following – 

1. Illegibility of bid. 

2. e-mails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time 

government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email server as 

the official time stamp for bid receipt at the specified location. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Vendors are expected to submit invoices within 30 days of job shipping/delivery. Invoices may also be mailed to: 

U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, 

Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. - 

SCHEDULE OF PRICES.” 
The U.S. Army War College Quarterly Parameters 

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SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of a separate-covered book requiring such operations as 

electronic prepress, printing, binding, packing, and distribution. 

TITLE: The U.S. Army War College Quarterly Parameters. 

FREQUENCY OF ORDERS: Quarterly (four orders per year). 

QUANTITY: Approximately 5,000 to 6,500 copies per order. 

NUMBER OF PAGES: Approximately 160 to 176 pages, plus cover, per order. 

TRIM SIZE: 7 x 10”. 

GOVERNMENT TO FURNISH: 

Electronic Media will be furnished as follows: 

Platform: IBM with Microsoft Windows 10. 

Storage Media: CD-ROM. 

Software: Adobe In-Design Creative Cloud 2023, Adobe Acrobat Pro DC, MS Excel 2023. 

NOTE: All software upgrades (for specified applications) which may occur during the term of 

the contract, must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract. 

Additional 

Information: Files will be furnished as native application and/or print-ready PDF formats. 

GPO Form 952 (Desktop Publishing - Disk Information). 

Previously printed book as furnished visual. 

Pantone Matching System will be used for color identification. 

Distribution list in MS Excel format (not in zip code order). Password to be emailed. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 
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ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to 

Government Publishing Office, Northeast Regional Office and the ordering agency’s point of contact per print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

The contractor shall have available all the screen and printer fonts required to successfully output each page. All 

halftones are to be 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will accept Adobe Acrobat Portable Document Format (PDF) files, as digital deliverables, when 

furnished by the Government. 

PROOFS: 

COVER: 1 sets(s) of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides 

an option for high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), 

and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and 

future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be 

achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs 

must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control 

Strip 2009 or 2013(i1). 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet. 

TEXT: One (1) set of digital content proofs for text pages. Direct to plate must be used to produce the final 

product with a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper 

position (not pasted up), imaged face and back, trimmed and folded to the finished size of the product, as 

applicable. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

If printed digitally the proof is to be a 1-off, printed on the actual production equipment, trimmed to size, and on 

the actual production stock. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications. 
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The contractor must not print prior to receipt of an “OK to Print.” 

STOCK/PAPER: 

The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019. 

Government Paper Specification Standards No. 13 – Forms and Standards (gpo.gov)

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine. 

Covers: White Litho (Gloss) Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10. 

Text: White Offset Book, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60. 

PRINTING: 

Covers: Covers 1, 4 and spine print head-to-head in 4-Color Process. Covers 2 and 3 print in black ink. 

Text: Text pages print head-to-head in black ink with halftones scattered throughout. 

Coating: After printing, coat the entire surface of Covers 1, 4, and spine with clear gloss aqueous coating or varnish 

to prevent scratching and smearing. 

Addressing: Address in black ink. Addressing must follow all USPS DMM postal regulations. Inkjet or apply labels 

at contractor's option. All imaged addresses must be complete and include the recipient's name and complete mailing 

address. Addresses in the United States or as otherwise applicable, must have the zip + 4 barcode. 

MARGINS: Margins will be as indicated on the print order or furnished electronic media. Adequate gripper 

margins throughout. Covers 1, 4, and spine bleed all sides. Covers 2, 3, and text pages do not bleed. 

BINDING: Perfect-bind text and wraparound cover; trim three sides. 

Score along the entire 10” dimension, 1⁄4” from the binding edge. 

PACKING: 

Bulk Shipments: Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged, and the package will not 

open nor split during the delivery process. 

Mailed Shipments: 

Insert single copies to domestic and foreign destinations and multiple copies (up to 200 leaves) into kraft envelopes 

or suitable to meet USPS regulations. 

Quantities over 200 leaves, up to 14 pounds, must be inserted into cushioned shipping bags or wrapped in shipping 

bundles. 

Quantities over 14 pounds, up to 25 pounds, must be wrapped in shipping bundles or packed in small shipping 

containers. 

Quantities over 25 pounds, up to 40 pounds, must be packed in shipping containers. 
The U.S. Army War College Quarterly Parameters 

4552-S (11/24) 

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LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of 

Ordered Sublots 

500 - 3,200 50 

3,201 - 10,000 80 

10,001 - 35,000 125 

35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678- 

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to the U.S. Army War College, 122 Forbes Avenue, Room B-02, 

Carlisle, PA 17013-5050, ATTN: Point of contact per print order. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of 

Selection of Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the 

contractor's bid and their cost will not be a consideration for award. A copy of the Print Order must be included 

with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of 

Mailing, identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of 

mailing. 
The U.S. Army War College Quarterly Parameters 

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DISTRIBUTION: 

 Mail f.o.b. contractor's city reimbursable for mailing international. 

 

Mail f.o.b. contractor’s city using contractor printed “Postage and Fees Paid Permit” imprint. The contractor will be 

required to provide mailing under the provided permit imprint and proof of mailing. 

 

The contractor is cautioned that “Postage and Fees Paid” indicia may be used only for the purpose of mailing 

material produced under the contract. All copies mailed must conform to the appropriate regulations in the U.S. 

Postal Service manuals for “Domestic Mail” as applicable. 

The majority of copies on each order will be mailed to domestic and foreign destinations. 

Deliver f.o.b. destination to the following addresses: 

Approximately 200 to 500 copies (balance) to U.S. Army War College, 122 Forbes Avenue, Room B-02, Carlisle, 

PA 17013, ATTN: Point of contact on print order. 

Deliver 40 copies to: Command and Staff College, USMC (United States Marine Corps), 2076 South Street, 

Quantico, VA 22134-5129, ATTN: Operations. 

Deliver 5 copies to: Defense Intelligence Agency, 7400 Pentagon, Washington, DC 20340, ATTN: Office of 

Communications (OCC). 

Deliver 50 copies to: Army Force Management School, 5501 21st Street, Building 247, Suite 1400, Fort Belvoir, 

VA 22060, ATTN: LTG (R) R.G. Trefry. 

Deliver 110 copies to: School of Advanced Military Studies, Eisenhower Hall, Room 271, 250 Gibbon Avenue, 

Fort Leavenworth, KS 66027-2314. 

Ship f.o.b. destination to the following GPO addresses: 

Ship 1 copy to: BAC (C+I) 1523-01 

U.S. Government Publishing Office 

Federal Depository Library Program 

44 H Street, NW, Loading Dock 

Mail Stop: FDLP 

Washington, DC 20401 

Item No. 0325-K 

Ship 10 copies to: BAC (By-Law) 1525-01 

Library of Congress 

U.S./Anglo Division 

U.S. Government Documents Section 

101 Independence Avenue, SE 

Washington, DC 20540-4274 

Marked: Depository File Copies 

Ship 250 copies to: BAC (SUBS) 1510-01 

U.S. Government Publishing Office 

Document Warehouse 

8660 Cherry Lane Laurel 

MD 20707-4986 

M/F: Subscription Stock 

Sub. Id No. PAR 

Marked: Subscription Requisition No. and Jacket No. 
The U.S. Army War College Quarterly Parameters 

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 Marked: Subscription Requisition No. and Jacket No. (to be provided by GPO after award). 

Deliveries must be made between the hours of 8:00 a.m. and 3:30 p.m. on standard Government workdays (i.e., 

Monday through Friday). 

All domestic mailing shall be made at the postage paid USPS Periodicals rate. 

The contractor will mail using a permit imprint established and maintained by the ordering agency. The ordering 

agency is responsible for the mailing permit application fee and the annual permit fees. The ordering agency is 

responsible for all payments. 

The contractor is required to fill in all applicable items on USPS form(s) and submit in duplicate to the entry post 

office. The post office will return a verified copy of USPS form(s) to the contractor. The contractor must 

immediately forward a copy to the ordering agency identifying the Program Number, Print Order, and Jacket 

Number as appropriate. 

The contractor is cautioned that "Postage and Fees Paid" indicia may be used only for the purpose of mailing 

material produced under this contract. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic 

Mail" or "International Mail" as applicable. 

Contractor will be reimbursed for postage for the international mailing copies by submitting a properly completed 

Postal Service form (or equivalent) with the voucher for billing. 

In accordance with United States Postal Service (USPS) regulations, the contractor will be required to run 

distribution files on each order through the certification programs, such as the Coding Accuracy Support System 

(CASS), links and/or database software, such as the National Change of Address (NCOA) Product for address 

verification, as required. All related costs to perform this operation must be included in submitted bid pricing. No 

additional reimbursement will be authorized. 

NOTE: Contractor to provide file of bad addresses to the ordering agency to update address database. 

Complete addresses and quantities will be specified with each print order. All mailing shall be made at the USPS 

Periodicals rate. Must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” and International Mail as applicable. 

Contractor will be reimbursed for postage by submitting a properly completed Postal Service form (or equivalent) 

with the voucher for billing. 

Upon completion of mailing, the contractor must immediately e-mail copies of all USPS form(s) to the ordering 

agency (e-mail address provided at time of award) and to GPO Northeastern Regional Office identifying the 

Program Number, Print Order, Jacket Number in the subject line of the e-mail. 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a 

single destination are to be sent by reimbursable parcel post or small parcel carrier, whichever method is most 

economical to the Government unless otherwise instructed. However, shipments to APO, FPO, and post office 

addresses, regardless of total weight of shipment, must be made by reimbursable U.S. Postal Service. 

All expenses incidental to picking up and returning materials, as applicable, submitting proofs, and furnishing 

samples must be borne by the contractor. 

Deliveries must be made between the hours of 8:00 a.m. and 3:30 p.m. on standard Government workdays (i.e., 

Monday through Friday). 
The U.S. Army War College Quarterly Parameters 

4552-S (11/24) 

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SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Furnished material and proofs must be picked up from and delivered to Carlisle, PA 17013. Contractor must call or 

email the point of contact on the print order to confirm receipt. 

All packages containing proofs must be clearly marked on the outside as “PROOFS”, and contain the GPO Jacket 

Number, Requisition Number and Program/Print Order numbers, and publication title. 

No definite schedule for pickup/placement of material can be predetermined. 

The following schedule begins the first workday after notification of the availability of print order and 

furnished material; the workday after notification will be the first workday of the schedule. 

Contractor must make complete production and distribution within 18 to 20 workdays (as specified on the print 

order) of notification of the availability of print order and furnished material. The schedule will begin upon 

notification of the availability of print order and furnished material. 

No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for revised 

proofs, if contractor’s errors are judged serious enough to require them. 

Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. 

Note: The first workday after receipt of proofs at the ordering agency is day one (1) of the hold time. 

If revised proofs are required due to Author’s Alterations (AA’s), contractor shall submit revised proofs within two 

(2) workdays of receipt of changes. 

Revised proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until 

proofs are made available for pickup. NOTE: The first workday after receipt of proofs at the ordering agency is 

day one (1) of the hold time. 

All proof and transit time are included in the above specified schedule. 

Note: Proof responses by the ordering agency will be emailed. Proofs will not be returned; Contractor should 

make additional set of proofs for reference. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination(s) specified, and products ordered for mailing/shipping f.o.b. contractor’s city must 

be delivered to the post office or picked up by small package carrier. 

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract 

requirements by contacting the U.S. GPO Northeast Region via e-mail to infonortheast@gpo.gov or by calling 

(614) 488-4616. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
The U.S. Army War College Quarterly Parameters 

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SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES". 

I. (a) 4 

(b) 4 

(c) 704 

(1) (2) 

II. (a) 4 24 

(b) 704 4,216 

III. 1. 84 

2. (a) 20,172 

(b) 10 

(c) 204 

(d) 64 

(e) 16
The U.S. Army War College Quarterly Parameters 

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SECTION 4.- SCHEDULE OF PRICES 

Quotes offered are f.o.b. destination for specified addresses and f.o.b. contractor's city for all mailing/destination. 

Prices must be submitted for the entire term of the contract and quote qualified for a lesser period will not be 

considered. 

Prices must include the cost of all required materials and operation for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, or 

alteration of the order and manner of submitting quotes, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with NB (No Bid), or NA (Not Applicable) blank spaces for an item may be declared 

nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest 

of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

Fractional parts of 100 will be prorated at the per 100 rates. 

Unless otherwise specified, no more than three blank pages shall be permitted at the end of the text. 

I. ELECTRONIC PREPRESS: 

Electronic prepress operations which cannot be properly classified under any other item shall be charged as 

"System Timework". Any charge made under "System Timework" must be supported by a statement outlining 

in detail the operation for which payment is claimed. In case of dispute, the Contracting Officer reserves the 

right to be the final judge as to the operations and/or number of hours chargeable under item I(a). 

Revisions and revised proofs due to AAs. Contractor will be allowed charges under (b) and (c) below ONLY

when AAs are indicated on the initial proofs submitted, and this information MUST accompany billing for the 

contractor to receive payment. 

(a) System Timework .......................................................................................per hour ........................ $ 

(b) Cover: Color inkjet proof .................................................... per complete cover ............................. $ 

(c) Text: Digital content proof .................................................. per trim/page-size unit ....................... $ 

(Initials) 
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II. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

(including paper) for the printing and binding of the product listed in accordance with these specifications. 

Cover - Two page-size leaves will be allowed for each complete cover. Prices offered must include the cost of 

paper for backstrap. 

Makeready Running Per 

and/or Setup 1,000 Copies 

(1) (2) 

(a) Complete Cover: Printing covers 1, 4 and spine in 4-Color Process 

 plus, aqueous/varnish and covers 2 &3 in black. .... per complete cover. $ $ 

(b) Text pages: Printing in black ink ..................................... per page........ $ $ 

III. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of packing; envelopes, shipping bags, shipping bundles, and shipping containers; all necessary wrapping 

and packing materials; labeling and marking; NCOA/CASS verification; and complete distribution, in 

accordance with these specifications. 

1. Bulk ShipmentsPacking and sealing shipping containers ................................................... per container ................... $ 

2. Mailed Shipments- 

(a) Single copies (up to 200 leaves) .......................................................... per envelope .................. $ 

(b) Multiple Copies (up to 200 leaves) ..................................................... per envelope ................... $ 

(c) Quantities over 200 leaves up to 14 lbs. ....................................... per bag or bundle ................... $ 

(d) Quantities over 14 lbs. up to 25 lbs...................................... per bundle or container ................... $ 

(e) Quantities over 25 lbs. up to 40 lbs. .................................................... per container ................... $ 

(Initials) 
The U.S. Army War College Quarterly Parameters 

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SHIPMENT(S): Shipments will be made from: City , State 

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges are 

specified to be a factor in determination of award. If no shipping point is indicated above, it will be deemed that 

the bidder has selected the city and state shown below in the address block, and the bid will be evaluated, and the 

contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible 

for any additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: Percent, calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within

 calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: 

Unless specific written exception is taken, the bidder, by signing and submitting a bid, agrees with and accepts 

responsibility for all certifications and representations as required by the solicitation and GPO Contract Terms – 

Publication 310.2. When responding by email, fill out and return one copy of all pages in “SECTION 4. – 

SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic signatures will be 

accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must be 

verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder 

(Contractor’s Name) (GPO Contractor’s Code) 

(Street Address) 

(City – State – Zip Code) 

By 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

(Person to be Contacted) (Telephone Number) (e-mail) 

THIS SECTION FOR GPO USE ONLY 

Contracting Officer: Date Certifier by: Date 

(Initials) (Initials) 

RETURN TO NORTHEAST REGION