Jacket: 417‐371

Title: Air National Guard Promotional Materials

Agency: DLA

Bid Opening: July 14, 2021 at 11:00 am

Bid Terms Discounted Total

$245,686.35 0.5% 10 days $245,686.35

$273,431.00 0.5% 20 days $272,063.85

$306,670.92 0.0% 30 days $306,670.92

$377,071.41 0.0% 30 days $377,071.41

0.0% days $0.00

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days $0.00

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Bay Promo LLC

Contractor Name

Spitfire Event Marketing LLC

OMG Sourcing LLC dba ProSource

KD8 Enterprises LLC
Specifications by DEE Jackets 417-371 

Page 1 of 13 Department of Defense/DLA Requisition 1-210151G 

Reviewed by TM 

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on July 14, 2021 by 

the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 pandemic, this will NOT 

be a public bid opening. 

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission 

will be accepted at this time. 

The Jacket Number 417-371 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be considered for 

award. 

For information regarding the solicitation requirements prior to award please email Dalton Everett at 

deeverett@gpo.gov. For contract administration after award, contact APS DC at 202-512-0307. 

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the e-mailed bid 

including, but not limited to, the following— 

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

(2) The vendor’s email provider may have different size limitations for sending e-mail, however vendors are advised 

not to exceed GPO’s stated limit. 

(3) Illegibility of bid. 

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening time. Government 

personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the prevailing time 

(specified as the local time zone) and the exact time that the e-mail is received by GPO’s email server as the official 

time stamp for bid receipt at the specified location. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). 

SUBCONTRACTING: The contractor may make contracts for the furnishing of all or any part of the 

supplies or work specified. Accordingly, Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18), does not apply to this procurement 

DLADS require all vendors to send proof of delivery upon completion of work to the DLADS Procurement 

Specialist POC: Eric L. Williams, eric.l.williams@dla.mil. 

BUY AMERICAN ACT - NOTE: In compliance with Contract Terms 310.2 (Rev. 01-18), Contractor must 

state within quote submitted either that the end product is a Domestic end product or a Foreign end product 

as defined in Contract Clause 37 for the requested promotional item. Domestic end product or Foreign end 

product must be indicated in the comments field when submitting Quotes using Contractor Connect. 

The contractor shall indicate "product of unknown origin when it is unknown if the product offered is a domestic end 

product; in that instance, GPO will consider the quote as a Foreign end product, in accordance with Contract Terms, 

Certifications C-2 (Buy American Certification), that components of unknown origin have been considered to have 

been mined, produced, or manufactured outside the United States. 

SPECIFICATIONS WILL APPLY EQUALLY TO ALL ITEMS UNLESS OTHERWISE INDICATED. 
Page 2 of 13 Jacket 417-371 

PRODUCT: Thirteen (13) Different Air National Guard (ANG) Promotional Items/Products 

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED 

from 120 days to five calendar years from the date the check is tendered as final payment. All other provisions 

remain the same. 

TITLE: Air National Guard Promotional Materials 

QUANTITY:

Item Number Product/Item Name 

Number of Pieces Per 

Destination 

Number of 

Destinations 

Total Number of 

Pieces 

Destination 

1 Standing Banner 4 91 364 

2 Brochure Holder 50 91 4550 

3 Table Tent HOR 20 91 1,820 

4 Card Holder 50 91 4550 

5 Yard Signs 10 91 910 

6 Table Cloth 5 91 455 

7 TRI Table Tent Short 50 91 4550 

8 8 x11” Hand-out/Poster 50 

91 

4550 

9 Seat Cover 30 91 2,730 

10 

8'W x 72"H EuroFit 

Straight Wall Kit 1 91 91 

11 

10' x 10' Custom Printed 

Pop Up Tent Kit w/ 

Aluminum Frame 2 91 182 

12 

Flex Large Outdoor 

Flag 2 

91 

182 

13 18 x 24” Poster 15 

91 

1,365 

TOTAL PIECES 26,299 

TOTAL PIECES: 26,299 

PAGES: Items 1, 3, 4 and 6 thru 13 Face only, Items 2 and 5 Face and Back, 

TRIM SIZE: NOTE: See Exhibit 1 for a more visual detail construction description NOT for Illustration/Imagery. 

Item 1: approx. 33-1/2" x 84" 

Item 2: 10" (L) x 7" (w) (after construction). 

Item 3: 7" (w) x 4" (h) (after construction). 

Item 4: 8" (L) x 6" (W) (after construction). 

Item 5: 18 x 24" 

Item 6: Fits 6 and 8 Ft tables 

Item 7: 4-1/16" (w) x 8-1/2" (h) (after construction). 

Item 8: 8-1/2" x 11" 

Item 9: 11" H x 20" W

Item 10: 8" (w) x 72" (h) 

Item 11: 10" x 10" 

Item 12: 46" W x 160.13" H x 1.75" D (Feather Shape) 
Page 3 of 13 Jacket 417-371 

Item 13: 18 x 24" 

GOVERNMENT TO FURNISH: 

Via email/contractor's FTP after award;

One (1) Adobe Acrobat PDF file for items to be produced. 

GPO Form 892 (R. 12/17) Proofs 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, fill 

in appropriate blanks, and attach to shipping containers. 

GPO Form 917 (Certificate of Selection). 

GPO Form 2678 (departmental random copies-blue label). 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," 

necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the contract 

administrator. 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally 

identifiable information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of 

any loss of personally identifiable information. PII is “information which can be used to distinguish or trace an 

individual's identity, such as their name, social security number, biometric records, etc., alone, or when combined with 

other personal or identifying information which is linked or linkable to a specific individual, such as date and place of 

birth, mother's maiden name, etc. (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are 

not limited to: 

a. Personal identification number, such as passport number, driver's license number, taxpayer identification 

number, or financial account or credit card number; 

b. Address information, such as street address or personal email address; 

c. Personal characteristics, including photographic image (especially of face or other distinguishing 

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice signature, 

facial geometry). 

SECURITY CONTROL PLAN: The contractor shall maintain in operation, an effective security system where items 

by these specifications are manufactured and/or stored (awaiting distribution or disposal) to assure against theft and/or 

the product ordered falling into unauthorized hands. 

Contractor is cautioned that no Government provided information shall be used for non-government business. 

Specifically, no Government information shall be used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during the term of the contract. 

The plan shall contain at a minimum: 

(1) How Government files (data) will be secured to prevent disclosure to a third party prior to and after termination 

of contract; 

(2) Explain how all accountable materials will be handled throughout all phases of production 

(3) How the disposal of waste materials will be handled; 

(4) How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall 

be adhered to by the contractor and/or subcontractor(s). 

This proposed plan is subject to review and approval by the government and award will not be made prior to approval 

of same. 
Page 4 of 13 Jacket 417-371 

The contractor will be required to reformat data, if necessary, to suit his equipment. The furnished addresses will be in 

zip code sequence and are NCOA Certified. The NCOA certification will be furnished with the addresses. The 

contractor must use Coding Accuracy Support system (CASS) and Carrier Route Information System (CRIS), or a 

certified software program licensed by the USPS, to correct addresses, add ZIP+4 to the addresses, add the Deliver 

Point Barcodes (11-digit barcodes) to the addresses, and add any required mail sorting schemes above the key line of 

the address label (optional endorsement line (OEL)), so as to obtain maximum postage discount in accordance with the 

USPS’ latest First Class automated and non-automated mail discount structure: (a) Automation (carrier route); (b) 

Automation (5-digit); (c) Automation (3-digit); (d) Automation (basic); (e) Non-automation (presorted); and, (f) Nonautomation (single piece). On pre-bar coded mail pieces, the barcode must be positioned in an area specified by the 

USPS as the address field. The contractor MUST NOT change any provided city and state information. 

Digital Deliverables: The contractor shall make all revisions to the electronic files. Prior to making revisions, the 

contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of the order, the contractor must furnish one set of final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished. The Government will not 

accept, as digital deliverables, Postscript files, Adobe Acrobat, Portable Document Format (PDF) files, or any 

proprietary file formats other than those supplied, unless specified by the Government. 

PROOFS: 

Conventional 

One set(s) of digital color content proofs for each Item. Direct to plate must be used to produce the final product with 

a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be 

used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face 

and back, trimmed and folded to the finished size of the product. 

E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO 

PRINT". One set of E-Mailed Electronic Page Proofs for Items 1, 5, 6, 9, 10, 11, and 12. Contractor to submit one 

“Press Quality” PDF “soft” proof (for content only) using the same Raster Image Processor (RIP) that will be used to 

produce the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof 

will not be used for color match. 

NOTE: CONTRACTOR TO PROVIDE SAMPLE SUBSTRATE FOR EACH ITEM. SEND TO: (complete address 

provided upon award), Hampton VA, 23666.

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the Agency at 

tatiana.collins@us.af.mil, eric.l.williams@dla.mil, robert.carr.11@us.af.mil and henderson.sisco.1@us.af.mil. 

Contractor must call GPO Contract Compliance Section at (202) 512-0520 immediately upon E-Mailing proofs and 

immediately upon receiving the returned proofs (or OK E-Mail) back from the Department. Proofs will be withheld 

not more than 4 (four) workdays from receipt at the Department to receipt in the contractor's plant. 

PLUS 

One sets(s) of inkjet proofs for each Items 2, 3, 4, 7, 8 and 13 that are G7 profiled and use pigment-based inks. A 

proofing RIP that provides an option for high quality color matching (such as Device Links Technology and/or ICC 

Profiles Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as 

of 3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) 

must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control 

Strip 2009 or 2013(i1). 
Page 5 of 13 Jacket 417-371 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 

x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

Digital Printing: 

One set(s) of digital color one-off proofs of items 2, 3, 4, 7, 8 and 13 created using the same output device/RIP that 

will be used to produce the final printed product on the actual production stock. Proofs shall be collated with all 

elements in proper position (not pasted up), imaged face and back, trimmed, folded and bound to the finished 

size/format of the product, as applicable. Proof will be used for color match on the press during the production run. 

Send proofs together with the furnished media (copy, electronic files) directly to: One (1) Inkjet proof and One (1) 

Content proofs of each Item to: (complete address provided upon award), Hampton VA, 23666. Contractor must 

call GPO Contract Compliance Section at 202-512-0520, or e-mail information to compliance@gpo.gov 

immediately upon sending/delivering proofs and immediately upon notification that the proofs are available for 

pickup at the department. Proofs will be withheld not more than (5) workdays from receipt in the department to when 

they are made available for pickup at the department. CONTRACTOR MUST NOT PRINT PRIOR TO 

RECEIVING AN "OK TO PRINT". 

After e-mail proof approval contractor to produce Prior to Production Samples. 

Plus 

CONVENTIONAL AND DIGITAL PRINTING

PRIOR TO PRODUCTION SAMPLES: Prior to the commencement of production of the contract production 

quantity, the contractor shall submit samples of items 1, 4, 5, 6, 9, 10, 11, and 12 to: (complete address provided 

upon award), Hampton VA, 23666. Sample will be tested for conformance of material(s) and will be tested for 

usage on the specified equipment and/or for construction. The container and accompanying documentation shall be 

marked PREPRODUCTION SAMPLES and shall include the GPO jacket, purchase order, and program numbers. 

The samples must be submitted in sufficient time to allow Government testing of the samples and production and 

shipment in accordance with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples within (5) workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications 

and all other terms and conditions of the contract. A conditional approval shall state any further action required by 

the contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified 

in the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional 

cost to the Government and with no extension in the shipping schedule. The Government will require the time 

specified above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed 

to make delivery within the meaning of the default clause in which event this contract shall be subject to termination 

for default, provided however, that the failure of the Government to terminate the contract for default in such event 

shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping 

schedule. 
Page 6 of 13 Jacket 417-371 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price 

for the production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019. https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_13..PDF. 

(Items #1) Pop-up Banner: Retractorable banner with Non-curl/tear-resistant white polypropylene/vvinyl (10.25" L x 

34.25" W x 82.375"), Lightweight, aluminum base, plastic ends and plastic swivel foot. Three-section shock cord 

pole Black canvas Snug-fitting carrying case 

(Items #2 and #4) Horizontal card, brochure holders. High density 20 pt. white poster board & liquid laminated high 

gloss finish. 10" L x 7" W. 

(Items #3 and & #7) Wide Table Tent 14pt coated 2 Side. UV coat both sides. 7" W x 4" H AND Table Tent Three 

Sided - Extra Thick - UV-Coated (1S) (5" x 7" - Folded) - 14 Point. 

(Item #5) Yard signs are made of Coroplast (4mm), which is a type of corrugated plastic. Each sign must be equipped 

with a metal "H" stake of suitable size and strength for outside yard display. These stakes are to meet standard 

dimensions to enable the posted signs to be elevated above the ground for viewing from the street/roadway as a "real 

estate" signage is typically viewable.

(Item #6) Fits both 8' and 6' table sizes. Constructed of polyester poplin fabric. Flame retardant treated (FR rated for 

exhibit halls). Machine-washable and wrinkle-resistant; do not dry clean and do not iron. 152" W x 86" H. 

(Items # 8 and #13) HD Handout, Flyer, Sell Sheet 8.5" x 11" 16pt (UV coated or Matte Finish.) and 12" x 18", 16pt, 

full color. 

(Item #9) Standard Folding Chair Vinyl Seat back slipcover (11" H x 20" W) 

(Item #10) Lightweight Double-sided display. with EuroFit Connectors. Artwork to be dye sublimated on polyester 

knit. Graphic cover slides on like a pillowcase. For accurate step-by-step frame assembly Joints labeled. Push-button 

assemble connectors. Slim swivel feet. Includes carrying case. 19" L x 96.5" W x 72" H and all accessories. 

(Item #11) Canopy top (4 peaks and 4 valance) Heavy Duty 600 Denier high quality polyester fabric cover material, 

100% waterproof, blocks 99% UV sun rays, CPAI-84 fire retardant certified. Includes 40mm Hexagonal Aluminum 

Frame. 1.5mm Gauge. ABS nylon joints. 10' W x 10' H and Height adjustments legs 

Top with easy attachment hook & loop fasteners sewn into the valances, stake kit and wheeled carry bag. 

(Item #12) Zoo (or similar) Flex single-sided Feather Large Shape/Design wind-resistant flag with Durable fiber. 

Heights and widths vary based on flag shape, and can extend up to 178.38" in height (14.8ft) and as wide as 64". 

Based on flag shape, heights and widths can extend up to 178.38" in height (14.8ft) and as wide as 64". 

Ground stake and storage bag are included. 46" W x 160.13" H x 1.75" D 

PRINTING: 

All the requirements of these specifications apply equally to all items unless otherwise indicated herein. 

DYE SUBLIMATION PRINTING REQUIRED. 
Page 7 of 13 Jacket 417-371 

Items 1, 5, 9, 10, 11, and 12 

The product will be produced via inkjet wide-format digital printing provided that Quality Level III 

standards are maintained. Final output must be wet ink, pigment-based. Dry ink/toner printing is not 

acceptable. Output must be at a minimum resolution of 720 x 720 dpi plus a RIP that provides an option for 

high quality color matching such as Device Links Technology and/or ICC Profiles. 

PLUS 

Remaining items 2, 3, 4, 6, 7, 8, and 13 

At contractor's option, the product may be produced via conventional offset or digital printing provided that Quality 

Level 3 standards are maintained. Final output must be a minimum of 150-line screen and at a minimum resolution of 

2400 x 2400 x 1 bit or 600 x 600 x 8-bit depth technology. Digital device must have a RIP that provides an option for 

high quality color matching such as Device Links Technology and/or ICC Profiles. 

ITEM 1: 

Print face only with type matter, fine detailed agency seal, illustrations, and images in 4-color process plus some 

type/illustrations reversing out to appear white; bleeds all sides. Must use UV ink. 

Display: Premium retractable banner Aluminum Anodized coated base (silver), with Leveling Foot, telescoping pole 

(3 pieces), and carrying padded nylon bag with shoulder strap. 

Note: Banners must have suitable finish (loop fasteners, double side tape ...etc.), and include all necessary hardware 

for setup, and a canvas/nylon case that will protect all components. All pop-up banners must be installed in their 

displays. 

ITEM 2: 

Print face only (after construction) on both the face of the back board "support board", and the face of the front board 

with full bleed solid background, type/rule matter in 4-color process plus some type/illustrations matter reversing out 

to appear White. 

CONSTRUCTION (to hold at least 20 pieces): Folding design for easy shipping and storage. Sturdy – Will Not Fall 

Over. Tri-fold Brochures must stand with an angle when inserted inside the box. Agency MUST approve 

construction design prior to award. 

ITEM 3: 

Print identical on face and back panels (after construction) in full bleed (heavy coverage) with type/illustrations 

matter, and image in 4-color process plus some type/illustrations matter reversing out to appear White. 

CONSTRUCTION: Approx. 16 x 7" flat, scored and folded to a triangle shape (face, back panels, and base). Each 

panel is 7 x 4" with a suitable size base die cut with glued tab to allow it to stand by itself on any flat surface. Score 

on all folds (cracks and wrinkle are not acceptable). 

ITEM 4: 

Print face only (after construction) on face of the back board "support board" with full bleed solid background, 

type/rule matter in 4-color process plus some type/illustrations matter reversing out to appear White. 

CONSTRUCTION (to hold at least 20 pieces): 8 L x 6" W back board with rounded corners, and two die cut lines in 

the bottom third to constructed brochure/cards holder inserted. Final product MUST be Sturdy - Will Not Fall Over. 

Tri-fold Brochures must stand with an angle when inserted inside the box. Agency MUST approve construction 

design prior to award. 

ITEM 5: 

Print front and back with full bleed solid background, type/rule matter in 4-color process plus some type/illustrations 

matter reversing out to appear White. NOTE: Final product MUST be suitable for outdoor use. 

ITEM 6: Print face only with agency seal, and type matter in opaque White ink, centered on both dimensions 
Page 8 of 13 Jacket 417-371 

ITEM 7: 

Print on face of the 3 panels (after construction - 3 different designs) in full bleed (heavy coverage) with 

type/illustrations matter, solids and images in 4-color process plus some type/illustrations matter reversing out to 

appear White. After printing, flood the entire surface of all printed face with glossy uv coating to prevent scratching 

and smearing. 

CONSTRUCTION: Approx. 13 x 8.5" flat, scored and folded to a triangle shape to form 3 panels (4.125"W x 8.5" 

H) and a gluing tab (suitable size) to allow it to stand by itself on any flat surface. Score on all folds (cracks and 

wrinkle are not acceptable). 

ITEM 8: Print face only in full bleed (heavy coverage) with type/illustrations matter, solids and images in 4-color 

process plus some type/illustrations matter reversing out to appear White. After printing, flood the entire surface of 

face only with matte uv coating to prevent scratching and smearing. 

ITEM 9: Image prints 4-color process full coverage, bleeds all sides solids, type/rule matter, fine detailed agency 

logo and type reversing out to appear white. 

ITEM 10: 

Poly fabric panel(s) attached to a lightweight aluminum frame Prints 4-color process full coverage, bleeds all sides, 

solids, type/rule matter, photos, illustrations, fine detailed agency logo and type reversing out to appear white. 

CONSTRUCTION: 

Graphic cover slides on like a pillowcase. For accurate step-by-step frame assembly Joints labeled. Push-button 

assemble connectors. Slim swivel feet. Carry case. 19" L x 96.5" W x 72" H 

with accessories and carry case. 

ITEM 11: Poly fabric panels attached to a lightweight pop up aluminum frame in a 3-dimensional design prints 4-

color process full coverage, bleeds all sides, solids, type/rule matter, fine detailed agency logo and type reversing out 

to appear white. 

CONSTRUCTION: Legs are to be made from Rust Free aluminum octagonal shaped (minimum 11 gauge, 

approximately .090 thick), with an outside minimum dimension of 1.7"/43mm (widest section). Slides for telescoping 

legs are plastic to allow from smooth sliding with minimum friction. Tops of legs where legs would touch fabric are 

protected with soft rubber inserts. Legs to have push button releases to allow for ease frame take down and closure. 

Scissor type top and side structure to be made of Rust-Free aluminum to be 1-/3/16 (30mm) x 9/16 (15mm). All 

pivots of scissors are all metal (no plastic). Tent must be capable of folding with tent top left in place 

ITEM 12: 

PRINTING Poly fabric panels attached to a Ground stake prints 4-color process full coverage, bleeds all sides, solids, 

type/rule matter, and, fine detailed agency logo and type reversing out to appear white. 

ITEM 13: 

PRINTING: PRINTING: Posters print face only in full bleed (heavy coverage) with type/illustrations matter, solids 

and images in 4-color process plus some type/illustrations matter reversing out to appear White. After printing, flood 

the entire surface of face only with matte uv coating to prevent scratching and smearing. 

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a 

(i) (1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the 

penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a (i)(1) 

CRIMINAL PENALTIES and m (1) GOVERNMENT CONTRACTORS. 
Page 9 of 13 Jacket 417-371 

PRIVACY ACT 

(a) The contractor agrees: 

(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the design, 

development, or operation of any system of records on individuals in order to accomplish an agency function when the 

contract specifically identifies (i) the system or systems of records and (ii) the work to be performed by the contractor 

in terms of any one or combination of the following: (A) design, (B) development, or (C) operation; 

(2) to include the solicitation notification contained in this contract in every solicitation and resulting subcontract and 

in every subcontract awarded without a solicitation when the statement of work in the proposed subcontract requires 

the design, development, or operation of a system of records on individuals to accomplish an agency function; and 

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract which 

require the design, development, or operation of such a system of records. 

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the violation 

concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, 

and criminal penalties may be imposed upon the officers 

or employees of the agency where the violation concerns the operation of a system of records on individuals to 

accomplish an agency function. For purposes of the Act when the contract is for the operation of a system of records 

on individuals to accomplish an agency function, the contractor and any employee of the contractor is considered to be 

an employee of the agency. 

(c) The terms used in this clause have the following meanings: 

(1) "Operation of a system of records" means performance of any of the activities associated with maintaining the 

system of records including the collection, use, and dissemination of records. 

(2) "Record" means any item, collection or grouping of information about an individual that is maintained by an agency, 

including, but not limited to, his education, financial transactions, medical history, and criminal or employment history 

and that contains his name, or the identifying number, symbol, or other identifying particular assigned to the individual, 

such as a finger or voice print or a photograph. 

(3) "System of records" on individuals means a group of any records under the control of any agency from which 

information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying 

particular assigned to the individual. 

CRIMINAL SANCTIONS: It is incumbent upon the contractor to inform its officers and employees of the penalties 

for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a. Specifically, 5 U.S.C. 552a (i)(1) which 

is made applicable to contractors by 5 U.S.C. 552a (m)(1), provides that any officer or employee of an agency, who by 

virtue of his/her employment of official position, has possession of or access to agency records which contain 

individually identifiable information, the disclosure of which is prohibited by the Privacy Act or regulations established 

thereunder, and who knowing that disclosure of the specific material is prohibited, willfully discloses the material in 

any manner to any person or agency not entitled to receive it, shall be guilty of a misdemeanor and fined not more than 

$10,000.00. 

INKS: 4-Color Process UV Inks 

MARGINS: Inadequate Gripper 

BINDING: Trim 4 sides, Score on Folds Die Cut Accordingly. See herein "PRINTING" 

PACKING: Identify and label each item separately. Pack suitable in cartons to prevent shifting of or damage to items. 

LABELING AND MARKING (package and/or container label): Reproduce shipping container label from furnished 

repro, fill in appropriate blanks and attach to shipping containers. 
Page 10 of 13 Jacket 417-371 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level III 

(b) Finishing Attributes -- Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

(b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs / Furnished Electronic Files 

P-10. Process Color Match Approved Proofs / Furnished Electronic Files 

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production. 

DISTRIBUTION: DELIVER F.O.B. destination. Deliver via traceable means. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to 

ERIC.L.WILLIAMS@dla.mil. The subject line of this message shall be Distribution Notice for Jackets 417-371, 

Requisitions 1-210151G. The notice must provide all applicable tracking numbers, shipping method, and Title. 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request. 

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf 

Use table below to distribute correct number of Departmental random blue label copies per item totals in table 

Quantity Ordered Number of Sublots 

500–3,200 .................................. 50 

3,201–10,000 ............................. 80 

10,001–35,000 ........................... 125 

35,001 and over ......................... 200 

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by the 

contractor. 

SCHEDULE: The purchase order and GFM will be available via e-mail or contractor's FTP site on July 19, 2021. 

Deliver complete on or before 8/19/2021. FOB Destination 8/19/2021. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

Submit proofs as soon as the contractor deems necessary in order to comply with the shipping schedule. Proofs will be 

withheld (5) workdays from receipt in the Agency until they are made available for pickup by the contractor. 

OFFERS: Offers must include the cost of all materials and operations for each jacket listed in accordance with these 

specifications. Award will be based on the lowest total price for the jackets listed. Prices for additional quantities must 

be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination 

of award. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to 
Page 11 of 13 Jacket 417-371 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheets 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

Utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Page 12 of 13 Jacket 417-371 

JACKET NUMBER: 417-371 BID PRICE: ADDITIONAL/M

Item #1 $____________________ $____________________ 

Item #2 $____________________ $____________________ 

Item #3 $____________________ $____________________ 

Item #4 $____________________ $____________________ 

Item #5 $____________________ $____________________ 

Item #6 $____________________ $____________________ 

Item #7 $____________________ $____________________ 

Item #8 $____________________ $____________________ 

Item #9 $____________________ $____________________ 

Item #10 $____________________ $____________________ 

Item #11 $____________________ $____________________ 

Item #12 $____________________ $____________________ 

Item #13 $____________________ $____________________ 

JACKET 417-371 TOTAL $_______________________ 

 
Page 13 of 13 Jacket 417-371 

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days. 

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

 

Within____calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt 

of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact 

accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one copy. 

Bidder

(Contractor Name) (GPO Contractor’s Code) 

(Street Address) 

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid) 

(Signature) (Date) 

(Telephone Number) (Email) 

 Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________ 

 (Initials) (Initials)