Program No 1803-S Term DOA To 07/31/19

TITLE: Flat Sheet Forms and Letterhead

ITEM NO. DESCRIPTION

BASIS OF 

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. Printing:

(a) Printing forms and letterheads face only in a single ink color:

(1) Makeready and/or Setup

(1) Format A, per product 2 $30.00 $60.00 $10.00 $20.00 $15.00 $30.00

(2) Format B, per product 19 $30.00 $570.00 $20.00 $380.00 $20.00 $380.00

(3) Format C, per product 1 $48.00 $48.00 $30.00 $30.00 $30.00 $30.00

(2) Running Per 100 Copies

(1) Format A, per product 152 $3.00 $456.00 $1.00 $152.00 $1.00 $152.00

(2) Format B, per product 1,474 $3.00 $4,422.00 $1.00 $1,474.00 $1.00 $1,474.00

(3) Format C, per product 38 $3.00 $114.00 $1.00 $38.00 $1.50 $57.00

(b) Printing forms face and back in a single ink color:

(1) Makeready and/or Setup

(1) Format A, per product 1 $30.00 $30.00 $10.00 $10.00 $25.00 $25.00

(2) Format B, per product 3 $48.00 $144.00 $20.00 $60.00 $30.00 $90.00

(3) Format C, per product 1 $48.00 $48.00 $30.00 $30.00 $45.00 $45.00

(2) Running Per 100 Copies

(1) Format A, per product 18 $4.00 $72.00 $1.50 $27.00 $2.00 $36.00

(2) Format B, per product 2,720 $3.00 $8,160.00 $2.00 $5,440.00 $2.00 $5,440.00

(3) Format C, per product 20 $4.00 $80.00 $2.50 $50.00 $3.00 $60.00

II. Paper: Per 100 Leaves

(a) White Offset Book (60-lb.) 2,636 $1.25 $3,295.00 $1.75 $4,613.00 $1.40 $3,690.40

(b) White Writing (20-lb.) 220 $1.20 $264.00 $1.01 $222.20 $1.10 $242.00

(c) White 25% Bond (20-lb.) 880 $4.40 $3,872.00 $3.99 $3,511.20 $3.50 $3,080.00

(d) White 25% Bond (24-lb.) 250 $5.00 $1,250.00 $3.99 $997.50 $4.00 $1,000.00

(e) White and Colored Index (110-lb.) 285 $4.00 $1,140.00 $3.72 $1,060.20 $4.00 $1,140.00

(f) White and Colored Carbonless bond (CB and/or CF) (13 - 15 lb.) 91 $4.00 $364.00 $5.15 $468.65 $3.50 $318.50

(g) White and Colored Carbonless bond (CFB) (13-17 lb.) 33 $4.70 $155.10 $5.35 $176.55 $4.00 $132.00

III. ADDITIONAL OPERATIONS:

(a) Collating multiple forms into sets, incl. edge bonding of carbonless sets, Per 100 sheets 124 $1.50 $186.00 $1.00 $124.00 $1.00 $124.00

(b)

Padding in units of 25 to 100 lvs. per pad ( including assembling sheets into pads, 

stacking, gum or gum/crash, with backboards, per pad 5,000 $0.10 $500.00 $0.20 $1,000.00 $0.10 $500.00

(c) Drilling, per 100 leaves 2,911 $0.50 $1,455.50 $0.30 $873.30 $0.25 $727.75

Albuquerque, NM Albuquerque, NM Denver, CO

WBC Inc. dba Lithexcel Marketing Strategies Inc. Power Imaging, Inc.
(d) Perforating or scoring, per form

(1) Makeready and/or Setup 6 $20.00 $120.00 $20.00 $120.00 $10.00 $60.00

(2) Running Per 100 Copies 90 $2.00 $180.00 $10.00 $900.00 $2.00 $180.00

(e) Shrink-film wrapping, per package 1,166 $0.15 $174.90 $0.10 $116.60 $0.10 $116.60

(f) Typesetting of over 12 type lines, per product 9 $25.00 $225.00 $12.00 $108.00 $20.00 $180.00

(g) Digital Color Content Proofs, per proof 2 $20.00 $40.00 $1.00 $2.00 $5.00 $10.00

IV. PACKING AND SEALING FOR DISTRIBUTION:

(a) Packing and sealing shipping containers, per container 198 $1.00 $198.00 $2.00 $396.00 $1.00 $198.00

V. SHIPPING CHARGES: Shipments over 120 lbs. but not exceeding 1,000 lbs.

(a) Cost per 100-lb. (cwt) Zone 1: CO 7 $78.00 $546.00 $24.80 $173.60 $50.00 $350.00

(b) Cost per 100-lb. (cwt) Zone 2: NM 8 $39.00 $312.00 $17.00 $136.00 $50.00 $400.00

(c) Cost per 100-lb. (cwt) Zone 3: WY 1 $78.00 $78.00 $64.00 $64.00 $50.00 $50.00

(d) Cost per 100-lb. (cwt) Zone 4: UT 2 $99.00 $198.00 $84.00 $168.00 $50.00 $100.00

(e) Cost per 100-lb. (cwt) Zone 5: U.S. East of the MS 1 $159.00 $159.00 $128.00 $128.00 $100.00 $100.00

(f) Cost per 100-lb. (cwt) Zone 6: U.S. West of the MS excluding CO, NM, WY & UT 8 $149.00 $1,192.00 $110.00 $880.00 $100.00 $800.00

CONTRACTOR TOTALS $30,108.50 $23,949.80 $21,318.25

DISCOUNT 1.00% $301.09 NET NET

DISCOUNTED TOTALS $29,807.41 $23,949.80 AWARDED $21,318.25
Program 1803-S Page 1 of 17

Specifications by DE

Reviewed by MRN

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Denver, CO

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Flat Sheet Forms and Letterhead

as requisitioned from the U.S. Government Publishing Office (GPO) by

Various Government Departments and Agencies

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending July

31, 2019, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

QUOTES OPENING: Quotes shall be publicly opened at 11:00 a.m., prevailing Denver, CO, time, on July 31, 

2018.

QUOTATION SUBMISSION: Submit quotes to: U.S. Government Publishing Office, Denver Regional Office, 

Suite 208, 12345 West Alameda Parkway, Lakewood, CO 80228-2842. Facsimile quotations in response to this 

solicitation are permitted. Facsimile quotations may be submitted directly to the GPO Denver Regional Office, 

Fax No. (303) 236-5332. The Program number and quotes opening date must be specified with the quotation. 

Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised 

January, 2018.

The GPO 910 “BID” Form is no longer required. Offerors are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES.

OFFERORS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms -

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev.1-18). Prospective offerors

should carefully read this publication as the applicable terms within become an integral part of this contract. The 

document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list 

of major revisions.

ABSTRACT OF PREVIOUS PRICES IS AVAILABLE

On the internet https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact Deb Eichfeld at (303) 236-5292, x7; or email deichfeld@gpo.gov.
Page 2 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Request for Quote will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf.

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

Forms Letterhead

(a) Printing (page related) Attributes Level IV Level III

(b) Finishing (item related) Attributes Level IV Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs, Average 

Type Dimension, Electronic Media

P-8. Halftone Match (Single and Double Impression) Approved Proofs, Electronic Media

P-9. Solid or Screen Tints Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Page 3 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to July 31, 2019, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending Apr 30, 2018, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the 

award of a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through July 31, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued”, upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to contractor in conformance with the schedule.
Page 4 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

PAYMENT: Upon completion of each order, the contractor is required to furnish their billing invoice to the 

ordering agency for examination and certification as to correctness of billing as applicable to the work performed. 

Contractor to submit billing to the ordering agency as specified on the print order.

The ordering agency is required to return the signed billing certification to the contractor within five (5) workdays 

of receipt thereof.

After examination and certification by the ordering agency, contractor must submit his invoice to GPO. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”

NOTE: Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print order 

series 05000, 25000, 45000, 65000, 85000, the billing certification requirement is WAIVED.
Page 5 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of face only or face and back forms and letterhead requiring 

such operations as electronic prepress, composition, printing, binding, packing, and distribution.

TITLE: Flat Sheet Forms and Letterheads.

FREQUENCY OF ORDERS: Approximately 25 to 30 orders per year.

QUANTITY: Approximately 100 to 250,000 copies per order. It is anticipated that the majority of the orders 

will be for 1,000 copies or more.

NUMBER OF PAGES: Face only or face and back.

TRIM SIZES: Various trim sizes will be ordered and paid for in their respective "Format" classification as 

follows:

Format "A" - Any trim size up to and including 51⁄2 x 81⁄2" (47 sq. in.). (Approximately 10% of the total 

orders.)

Format "B" - Any trim size over 51⁄2 x 81⁄2" (47 sq. in.), up to and including 81⁄2 x 11" (94 sq. in.). 

(Approximately 85% of the total orders.)

Format "C" - Any trim size over 81⁄2 x 11" (94 sq. in.), up to and including 81⁄2 x 14” (119 sq. in.). 

(Approximately 5% of the total orders.)

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform: Macintosh OS 10.7.5 and newer; Windows 7 and newer.

Storage Media: FTP; Email; CD-ROM; DVD; Thumb Drive.

Software: Adobe InDesign, Adobe Illustrator, Adobe Photoshop, Adobe Acrobat, Microsoft Office 

software, and WordPerfect. Current or near current version.

All platform system and software upgrades (for specific applications) which may occur 

during the term of the contract must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. Type 1 (printer and 

screen) fonts, True Type fonts, and Open Type fonts will be provided with each order. 

The contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor's archive 

immediately after completion of the contract.

Additional

Information: Files will be furnished in native application and/or PDF format. All necessary scans and 

graphics will be properly linked and in final position. Some files may be compressed using 

PKZip or similar compression software. Hard copy visuals output from furnished files may 

be furnished to be used as a reference only. Pantone Matching System to be used for color 

identification when ordered.
Page 6 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to ordering agency 

contact immediately upon discovery.

The contractor will not receive additional compensation or time for common errors associated with the output of files. 

Common errors include, but are not limited to: 

 color issues and shifts (RGB color data, no spot colors, loss of black plate)

 page integrity (text reflow or type substitution)

 errors associated with embedded graphics

 missing prepress features (e.g., bleeds, trim marks)

 loss of text characters from graphic elements

 defining proper file output selection for the imaging device being used. 

The contractor shall create/extend bleeds, create or alter any necessary trapping, set proper screen angles and frequency, 

define proper file output selection for the imaging device being utilized, and ensure that the black type is a solid black 

NOT a process build. Furnished files must be imaged as necessary to meet the assigned quality level.

Contractor must provide final output with text equivalent to a minimum of 2400 x 2400 dpi and all equal to 150

line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. NOTE: 

The Government will accept PDF files as digital deliverables when furnished by the Government.

COMPOSITION: An occasional order may require typesetting to mend copy, change form number and/or 

revision date, and/or pickup of one or two logos (on letterheads). Type used should be the same or similar to copy 

being replaced. Up to and including 12 lines is at no cost to the Government. Typesetting that exceeds 12 lines 

per single cut form will be allowed a typesetting charge. The contractor will be responsible for accuracy of 

typesetting.

On multipart sets, the contractor may be required to include copy designations (part to part changes in a single 

line), printing marginal changes in black or red. These marginal changes will be included at no additional cost to 

the Government. No additional makeready charges will be allowed for copy designations (marginal changes).
Page 7 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

PROOFS: When ordered, one set of digital color content proofs. Direct to plate must be used to produce the final product 

with a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that 

will be used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face 

and back, trimmed and folded to the finished size of the product, as applicable. 

When ordered, one “Press Quality” PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. When ordered, no charges will be allowed for 

these PDF proofs. 

The contractor is cautioned that these proofs must be made from the final digital files (used for this printing) that 

are to be delivered to the Government.

Proofs must be clean, free of ink smudges, with all images clearly legible. Proofs must be identified with the 

jacket number, program number, print order number, and proof date. The contractor's firm name must not appear 

on any proofs.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “OK to Print”.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or 

attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on 

paper the color of which, in his opinion, materially differs from that of the color sample(s).

All paper used in an order must be of a uniform shade.

The paper to be used will be indicated on each print order.

White Offset Book, basis weight: 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60.

White Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10. 

White 25% Bond, basis weight: 20 and 24 lbs. per 500 sheets, 17 x 22", equal to JCP Code G40. NOTE: Stock 

must be suitable for laser overprinting by ordering agencies using standard office laser printers without jamming 

and/or adverse effect to print quality of letterhead copy.

White and Colored Index, basis weight: 110 lbs. per 500 sheets, 251⁄2 x 301⁄2", equal to JCP Code K10. 

(Approximately 50% of the Index paper required is on colored stock).

NOTE: Chemical Transfer Carbonless Paper must be furnished in White, Blue, Goldenrod, Green, Pink, and/or 

Canary, as per the print order:

Carbonless Bond, CB or CF, basis weight: 13 to 15 lbs. per 500 sheets, 17 x 22", equal to JCP Code O-80.

Carbonless Bond, CFB, basis weight: 13 to 17 lbs. per 500 sheets, 17 x 22", equal to JCP Code O-80.
Page 8 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

PRINTING: Forms print face only or face and back in black ink or a single ink color other than black. Most 

orders print in black ink. Contractor to match Pantone colors as indicated on print order.

Printing will consist of text and line matter and/or halftones. Solid image areas shall not exceed 50% of the trim 

size page.

Forms printed under these specifications may be used in single or in multiples of two or more forms. Therefore, 

the contractor must exercise every precaution to ensure that all forms printed on any one order will align 

accurately when used in conjunction with each other. 

Forms printed on chemical transfer paper must be printed on the proper side of the paper to ensure proper transfer 

of the image to the subsequent sheets when forms are used in sets of two or more parts. All parts must be 

common.

Letterhead prints face only in black ink or in a single ink color other than black. Match Pantone number as 

indicated on the print order. Printing will consist of up to 10 text/line matter, with the possibility of one logo/seal.

NOTE: GPO imprint must not print on the final product.

MARGINS: Margins as indicated on the print order or furnished electronic file. Adequate gripper available.

BINDING: For forms, when so indicated, collating, padding, drilling, perforating or scoring, may be required as 

follows:

Collating - Occasional orders may require gathering into carbonless sets. 

Padding - Pad in units of 25 to 100 leaves. Gum and crash or any suitable padding compound may be used. 

When ordered, backboards must be 0.020" chipboard, newsboard, or equal.

Drilling - Drill three 1/4", 5/16", or 3/8" (at the Government's option) diameter holes centered with 

placement of hole as indicated on individual print orders.

Perforating or Scoring - Forms will be perforated with continuous slit or slot type perforations, or scored.

Carbonless Sets: Fasten carbonless sets by "edge bonding" (i.e., edge gluing). Adhesive used must permit 

ready separation of any set but must provide sufficient strength to guarantee that the sets will remain 

together, when in use after separation from the pad, but permit ready separation of the parts without damage 

to the parts. In the absence of specific instruction to the contrary, sets will be bonded at the top.

Letterhead: Trim four sides.

PACKING:

Shrink-film Packaging - Unless specifically noted otherwise, shrink-film packaging will be substituted for 

wrapping with Kraft paper.

Pack suitable in shipping container not to exceed 45 pounds when fully packed. All shipments which fill less than a 

shipping container must be packaged with materials of sufficient strength and durability and in such a manner 

which will guarantee that the product will not be damaged and the package will not open nor split during the 

delivery process. EXCEPTION: Weight limitation may be exceeded to comply with specifications when a 

specific quantity per shipping container is ordered.
Page 9 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

LABELING AND MARKING: Contractor to download the GPO Form 905, R. 7-15 “Labeling and Marking 

Specifications” form, located at https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/gpo905.pdf, fill in appropriate blanks, and attach to shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders at Quality level 3 must be divided into 

equal sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not 

choose copies from the same general area in each sublot. The contractor will be required to certify that copies 

were selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The Print Order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of 

Selection of Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the 

contractor's quote and their cost will not be a consideration for award. A copy of the Print Order must be included 

with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: Deliver/ship f.o.b. destination for all shipments to addresses nationwide broken into 6 zones 

(See zone shipping charges in Schedule of Prices). Inside delivery required as indicated on the print order.

Complete addresses and quantities will be furnished with the print orders.

Based on past performance, the majority of orders will be for zones 1, 2, and 6. 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a 

single destination are to be sent by reimbursable parcel post or small parcel carrier, whichever method is most 

economical to the Government, unless otherwise instructed.
Page 10 of 17

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1803-S (7/19)

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 1803-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must 

provide all applicable tracking numbers, delivery/shipping methods, and title of product. Contractor must be able 

to provide copies of all delivery/shipping receipts upon agency request.

All expenses incidental to picking up and returning furnished materials (when applicable), submitting proofs, and 

furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

At the Government’s option, the print order and furnished materials may be emailed to the contractor or uploaded 

to the contractor’s FTP site. Almost all orders will be sent via email or FTP.

When required, the contractor will pick up and deliver the print order, furnished materials, and hard copy proofs 

at any of the following addresses. 

U.S. Government Publishing Office DOI Bureau of Land Management

Denver Regional Office Building 50, Entrance S-2, Mailroom OC-521

12345 West Alameda Parkway, Suite 208 Denver Federal Center

Lakewood, CO 80228 Denver, CO 80225

DOI Office of the Special Trustee DOI Bureau of Land Management

4400 Masthead Street, NE 100 Sun Avenue, NE, Suite 330

Albuquerque, NM 87109 Pan American Building

Albuquerque, NM 87109

DOI Bureau of Land Management

Las Cruces District Office

1800 Marquess Street

Las Cruces, NM 88005

All agencies will wrap or otherwise prepare the furnished material for pickup by the contractor or contractor's 

agent.

Proofs, along with the Government furnished material, when applicable, a copy of the specifications, contractor's 

proof cover memo, and information identifying a point of contact and their phone number at the contractor's plant, 

to be sent directly to the ordering agency by the contractor. The contractor is directed to use the furnished "proof" 

label (GPO Form 892) or contractor's standard "proof" label (provided it contains full identification of the order) 

and include a filled-out return bill of lading or similar document to be used by the agency for the return of the 

proofs. Any terms and conditions on the contractor's proof documents are subordinate to GPO Contract Terms.

Submit digital color proofs together with the furnished media (including visual when applicable) and a prepaid 

airbill to requesting agency. All packages containing proofs must be clearly marked on the outside as “PROOFS,” 

and contain the GPO (Jacket Number, Requisition Number and Program, Print Order numbers) and publication 

title.

When ordered, email PDF soft proofs as specified on the print order and/or after contract award.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

No definite schedule for pickup of material/placement of order can be predetermined.
Page 11 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

 Contractor must complete production and distribution within 10 to 15 workdays as specified on the print 

order. 

 When ordered, proofs must be submitted as soon as possible to allow for revised proofs if contractor’s 

errors are judged serious enough to require them. Proofs will be withheld no more than two (2) workdays 

from receipt at the ordering agency until they are made available for pickup. NOTE: The first workday 

after receipt of proofs to the ordering agency is day one of the hold time. Government representative will 

provide written proof response via email for PDF proofs. 

 All proof and transit time is included in the schedule, as specified on the print order. 

The ship/deliver date indicated on the print order is the date products ordered for delivery/shipping f.o.b. 

destination must be delivered to the destination(s) specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact U.S. GPO Denver 

Regional Office via email to infodenver@gpo.gov; or by faxing (303) 236-5332. 
Page 12 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest offer by applying the prices offered in the "SCHEDULE OF PRICES" 

to the following units of production which are the estimated requirements to produce one (1) year's production

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

(1) (2)

I. (a) (1) 2 152

(2) 19 1,474

(3) 1 38

(b) (1) 1 18

(2) 3 2,720

(3) 1 20

II. (a) 2,636

(b) 220

(c) 880

(d) 250

(e) 285

(f) 91

(g) 33

III. (a) 124

(b) 5,000

(c) 2,911

(1) (2)

(d) 6 90

(e) 1,166

(f) 9

(g) 2

IV. (a) 198

V. (a) 7

(b) 8

(c) 1

(d) 2

(e) 1

(f) 8
Page 13 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

SECTION 4. - SCHEDULE OF PRICES

Offers are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Offeror must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, or 

alteration of the order and manner of submitting offers may be declared non-responsive. 

An entry of “NC” (No Charge) shall be entered if offeror intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with “NB” (No Quote), “NA” (Not Applicable), or blank spaces for an item may be declared 

non-responsive.

The Contracting Officer reserves the right to reject any quotes that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same quote or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 100 will be prorated at the per-100 rate.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

I. PRINTING: Prices quoted shall include the cost of all required materials and operations necessary for the 

printing of the product listed in accordance with these specifications with the exception of items listed under 

II. through V.

NOTE: On multi-part forms that have common images on all parts, only one makeready and/or setup will be 

allowed.

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

(a) Printing forms and letterheads face only in a single ink color:

(1) Format A, per product $___________ $___________

(2) Format B, per product $___________ $___________

(3) Format C, per product $___________ $___________

_____________

(Initials)
Page 14 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

(b) Printing forms face and back in a single ink color:

(1) Format A, per product $___________ $__________

(2) Format B, per product $___________ $__________

(3) Format C, per product $___________ $__________

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of page size leaves furnished for the product(s) 

ordered. The cost of any paper required for make-ready or running spoilage must be included in the prices 

quoted.

Computation of the net number of sheets will be based on the following:

Format "A" - Each leaf will be billed as one half (1⁄2) a page-sized leaf.

Format "B" - Each leaf will be billed as one page-sized leaf.

Format "C" - Each leaf will be billed as two page-sized leaves.

Per 100 Leaves.

(a) White Offset Book (60-lb.) $__________

(b) White Writing (20-lb.) $__________

(c) White 25% Bond (20-lb.) $__________

(d) White 25% Bond (24-lb.) $__________

(e) White and Colored Index (110-lb.) $__________

(f) White and Colored Carbonless (CB and/or CF) (13-15-lb.) $__________

(g) White and Colored Carbonless Bond (CFB) (13-17 lb.) $__________

III. ADDITIONAL OPERATIONS: The prices offered for each of the following items must be all-inclusive for 

the performance of operations, that are additional to those specified under Item I and II, and must include the 

cost of all required materials and operations necessary, in accordance with these specifications.

(a) Collating multiple forms into sets, including edge bonding of carbonless sets,

Per 100 sheets $__________

(b) Padding in units of 25 to 100 leaves per pad (including assembling sheets into pads,

 stacking, gum or Gum/crash) with backboards, per pad $__________

(c) Drilling, per 100 leaves $__________

_________________

(Initials)
Page 15 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

(d) Perforating or scoring, per form $__________ $__________

NOTE: A running charge will be allowed for each direction that perforation or scored lines are required.

(e) Shrink-film wrapping, per package $__________

(f) Typesetting of over 12 type lines, per product $__________

(g) Digital Color Content Proofs, per proof $__________

IV. PACKING AND SEALING FOR DISTRIBUTION: Prices offered must be all-inclusive, as applicable, 

and must include the cost of packing, shipping containers, all necessary wrapping and packing materials, and 

labeling and marking, in accordance with these specifications.

(a) Packing and sealing shipping containers, per container $__________

V. SHIPPING CHARGES. The following charges cover the cost to the destinations within each of the six zones 

(see below). Charges must be submitted in the order and manner requested; minimum charges will NOT be 

accepted.

Reimbursement for transportation costs for shipments will be made in accordance with the contractor's quoted 

shipping charges. Offeror must quote the specified unit charge for each zone listed below. The prices quoted, 

as applicable, will be applied to the weight of the ordered quantity.

EXPLANATION OF SHIPPING CHARGES: Destinations which are located within the various states and 

the District of Columbia fall within one of six zones, as defined hereinafter:

 Zone l: Colorado.

 Zone 2: New Mexico.

 Zone 3: Wyoming.

 Zone 4: Utah.

 Zone 5: United States East of the Mississippi.

 Zone 6: The Continental United States West of the Mississippi excluding those areas in Zone 1 through 4. 

Deliver/ship all shipments f.o.b. destination in accordance with "SHIPPING CHARGES" under items V. (a) 

through (f) below.

Offeror must quote “a per cwt" charge for each Regional Zone listed. Fractional parts of a 100-lb. shipment 

will be prorated at the "per cwt" rate.

_____________

(Initials)
Page 16 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

Shipments over Shipped

120 lbs. but not Regional

exceeding 1,000 lbs. Zone

(a) Cost per 100-lb. (cwt) $____________ 1

(b) Cost per 100-lb. (cwt) $____________ 2

(c) Cost per 100-lb. (cwt) $____________ 3

(d) Cost per 100-lb. (cwt) $____________ 4

(e) Cost per 100-lb. (cwt) $____________ 5

(f) Cost per 100-lb. (cwt) $____________ 6

Offerors are cautioned that Government Bills of Lading will not be furnished. All shipments are to be made at 

the contractor's expense in accordance with "Shipping Charges".

_____________

(Initials)
Page 17 of 17

Flat Sheet Forms and Letterhead

1803-S (7/19)

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the offeror has 

selected the city and state shown below in the address block, and the quote will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Offeror hereby acknowledges amendment(s) number(ed) ___________________

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this quote is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the offeror) 

from the date for receipt of quotes, to furnish the specified items at the price set opposite each item, delivered at 

the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day quote acceptance period may result in expiration of the quote prior to award.

OFFEROR’S NAME AND SIGNATURE: Unless specific written exception is taken, the offeror, by signing 

and submitting a quote, agrees with and accepts responsibility for all certifications and representations as required 

by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and 

return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where 

indicated.

Failure to sign the signature block below may result in the quote being declared non-responsive.

Offeror _____________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Quote) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: ________ Contracting Officer: ___________ Date: ___________

 (Initials) (Initials)