Jacket: 412-525

Title: EDDM Letters

Agency: GPO

Bid Opening: February 11, 2020 at 11:am

Bid Terms Discounted Total

$312,685.30 5.0% 21 days $297,051.04

$735,555.00 5.0% 20 days $698,777.25

$1,016,071.00 2.0% 20 days $995,749.58

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Specialty Print Communications

Contractor Name

Las Vegas Color Graphics, Inc. 

NPC Inc. 
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

732 North Capitol Street NW, Washington, DC 20401-0001

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

February 10, 2020

This is Amendment No. 1. The specifications in our invitation for bids on Jacket 412-525, scheduled 

for opening at 11 am on February 11, 2020, are amended as follows:

1. The bid opening date remains 11 am on February 11, 2020.

2. On page 2 of 5, paragraph 5, delete “Contractor responsible for shipping cost to the DDU’s and 

replace it with “Contractor responsible for shipping cost to the SCF’s (Sectional Center Facility)

associated with the DDU’s (Deliver Destination Unit). Contractor responsible to determine the 

number of SCF’s addresses that product will ship too.”

3. On page 3 of 5, paragraph 1, delete phone: 719-948-9320 and replace it with phone: 719-295-2682.

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

U.S. Government Publishing Office

Bid Section, Room C848, Stop CSPS

732 North Capitol Street NW

Washington, DC 20401-0001

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission. Telephone or e-mail submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may 

be reason for bid being declared nonresponsive.

Sincerely,

LORRAINE CARTER

Contracting Officer
Specifications by kk Jacket 412-525

Page 1 of 5 Req. 0-60862

Reviewed by DW

BID OPENING: FEBRUARY 11, 2020

BIDS SHALL BE PUBLICLY OPENED AT 11:00 A.M., PREVAILING WASHINGTON, D.C. TIME.

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL K KERNS. AFTER 

AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR WHOSE NAME APPEARS 

IN THE UPPER PORTION OF THE PURCHASE ORDER. (202) 512-0307. NO COLLECT CALLS.

FACSIMILE BID SPECIFICATIONS

U.S. Government Publishing Office (GPO)

Washington, D.C.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, all applicable pages.

PREAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

via telephone conference prior to award. 

PRODUCT: Preparation of mailing and mailing services for “Every Door Direct Mailing” 

Proof of Delivery to be emailed to thunt@gpo.gov. 

TITLE: EDDM Letters

QUANTITY: 14,313,864.

TRIM SIZE: 11 x 6” 

GOVERNMENT TO FURNISH: Contractor to pick up:

One Microsoft Excel file containing delivery information with zip codes and carrier routes for distribution. There are 

9 columns fields, 6 populated and 3 to be filled in as mail is bundled and trayed. Column titles: A: DDU KEY, B: 

DDU_NAME, C: DDU_ADDRESS, D: 5 DIGIT ZIP CODE, E: CARRIER ROUTE, F: TOTAL # OF EDDM. 

(contractor to fill) G: TOTAL # PER BUNDLE, H: TOTAL # OF BUNDLES, I: BUNDLE_PART. 

One pdf file containing sample of the printed product that will mail. 

One pdf file containing “Every Door Direct Mail” facing slip. 

The EDDM letters will be available for contractor to pick-up from the U.S. Government Publishing Office, U.S. GPO 

Fulfillment Center, Document Warehouse, 8660 Cherry Lane, Laurel, MD 20707-4986. 

Preprinted EDDM letter, size 11 x 6" letter printed on card stock (JCP K10, Index, White, Basis Size 25-1/2 x 30-

1/2” 110 lbs., shrink-wrapped in units of 100, packaged 2100 letters per box with approximately 48 boxes per 

pallet, see attachment of letter (card) to be mailed. U.S. Census Bureau Permit No. G-58, ECRWSSEDDM appears 

in the upper right corner of the letter and will be funded by the agency for “EDDM” mailing costs. Contractor to 

contact Tommy Hunt (phone 719-295-2682) after award for further information and indicia account information.

NOTE: Pallets containing materials meet GPO Contracting Terms requirements and are stacked no higher than 42".
Page 2 of 5 Jacket 412-525

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications.

OVERVIEW: Contractor to perform mail preparation services and mail using the USPS EDDM mail rate using the 

Agency permit. Contractor responsible to perform all operations necessary to mail the 11 x 6” letter (card). Contractor 

to pick up a printed letter (see description above) from GPO Laurel Fulfillment Center located in Laurel MD. 

Upon receipt of the files the contractor should immediately check if number of addresses in the Carrier Route is 

current for processing the “EDDM” mail piece. 

MAILING: The publication is a Preprinted EDDM letter, size 11 x 6" letter printed on card stock (JCP K10, Index, 

White, Basis Size 25-1/2 x 30-1/2” 110 lbs., The address panel is preprinted with return address, “Official Business, 

Penalty for Private Use $300. “PRSRT STD, POSTAGE & FEES PAID, U.S. Census Bureau, Permit No. G-58, 

********ECRWSSEDDM****, Residential Customer” Postage will be funded by the U.S. Census Bureau. 

Contractor to pick up 14,313,864 letters (11 x 6” cards) at the U.S. Government Publishing Office, U.S. GPO 

Fulfillment Center, Document Warehouse, 8660 Cherry Lane, Laurel, MD 20707-4986. Contact Tom Hunt, phone 

719-295-2682.

Contractor to perform mail preparation services and mail the 14,313,864 letters (11 x 6” cards) in accordance with 

the USPS mail manual using “EVERY DOOR DIRECT MAIL” USPS program. Contractor to perform all operations 

required for mailing at “EDDM” postage rate including but not inclusive of bundling, counting, traying or sacking 

tagging and delivery to proper USPS facility or facilities. Contractor responsible for filling out proper USPS postage 

statements, facing slips and any other USPS paper filing requirement. There are approximately 29,575 different 

carrier routes the printed product will mail too and is associated with approximately 3,890 DDU’s. Contractor 

responsible for the shipping cost to the DDU’s. Contractor can view the Microsoft excel “Carrier Route” spreadsheet 

attached to the solicitation. The excel spreadsheet describes the number of Carrier Routes that mail with the DDU 

locations and address. 

Contractor shall have an order tracking capability that monitors and verifies the progress of the order from entry 

through delivery. 

Contractor responsible to verify that the printed product address block, containing indicia will qualify for the EDDM 

mail rate. 

DISTRIBUTION: Deliver f.o.b. destination.

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to 

thunt@gpo.gov. The subject line of this message shall be "Distribution Notice for Jacket 412-525, Requisition 0-

60862". The notice must provide all applicable tracking numbers, shipping method, and Title. Contractor must be 

able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

F.O.B. Destination: 

Mail the 14,313,864 letters (11 x 6” cards) via “EVERY DOOR DIRECT MAIL” .

SCHEDULE: Furnished distribution files will be available for pick up at the U.S. Government Publishing Office, 

27 G St., NW, Washington, D.C. 20401, on or before February 13, 2020.

Approx. 80% of the 14,313,864 Furnished letters (cards) will be available for pick up at the U.S. Government 

Publishing Office, U.S. GPO Fulfillment Center, Document Warehouse, 8660 Cherry Lane, Laurel, MD 20707-4986

on or before February 11, 2020. The remaining 20% will be available for pick up by February 18, 2020. 

F.O.B. Destination 

Mail by February 28, 2020
Page 3 of 5 Jacket 412-525

Within 72 hours after shipping/mailing, contractor must furnish a copy of the mailing/shipping manifest for 

all destinations plus a copy of the appropriate USPS form(s) showing the number of pieces, weights and 

postal charges, signed and verified by the entry post office to: Tommy L Hunt Jr., Operations Manager, 

Pueblo Distribution Center, Phone 719-948-9320, e-mail thunt@gpo.gov.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information.

For compliance reporting purposes, contractors are to report information regarding each order with date of 

shipment or delivery as applicable, in accordance with the contract requirements by contacting the Shared Support 

Services Compliance Section via e-mail at compliance@gpo.gov or via telephone at (202) 512-0520 or via 

facsimile at (202) 512- 1364. Personnel receiving the e-mail or call will be unable to respond to questions of a 

technical nature or transfer any inquiries.

OFFERS: Offers must include the cost of all materials and operations for the jacket listed in accordance with these 

specifications. In addition, a price must be submitted for each additional 1,000 copies and the award will be based on 

the lowest total price for the jacket listed. Prices for additional quantities must be based on a continuing run, exclusive 

of all basic or preliminary charges and will not be a factor for determination of award. Transportation charges are not 

a factor in determining award. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Page 4 of 5 Jacket 412-525

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO 

Bid Section, Fax No. (202) 512-1782. The Jacket number and bid opening date must be specified with the bid. 

Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised 

January 2018. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, 

DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time, Monday through Friday. The 

contractor is to follow the submission instructions posted in the Bid Submission/Opening area. If further instruction 

or assistance is required, call (202) 512-0526.
Page 5 of 5 Jacket 412-525

JACKET NUMBER BID PRICE: ADDITIONAL/M

Jacket 412-525:

TOTAL $________________________ $_________________

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

Within ____________calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy. 

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

 

 Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________

(Initials) (Initials)


EVERY DOOR DIRECT MAIL

FACING SLIP

DDU KEY (Internal Ref. Code, not required by USPS)

DDU NAME

DDU 

ADDRESS

5 DIGIT ZIP 

CODE

CARRIER ROUTE QUANTITY DELIVERY TYPE

RESIDENTIAL

DATE TOTAL # 

MAILPIECES PER 

BUNDLE

TOTAL # OF BUNDLES*

FEB. 28, 2020

Bundle_________ of ____________

SATURATION MAIL 

DESCRIPTION

MAILER INFORMATION

2020 CENSUS (BOC 

Headquarters) EDDM FOR 

RESIDENTIAL HOUSING UNITS 

IN SELECT CARRIER ROUTES

Permit Holder 

Name:

Permit Number: Permit 

Type:

Post Office of 

Mailing:

*Mailers must prepare bundles to comply with standards

Generated by USPS - - Every Door Direct Mail Facing Slip