Program: 841‐S

Term: Date of Award to January 31,2024

Title: Pressure‐Sensitive Labels

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST U

I. PRINTING, CONSTRUCTION, PACKING, AND, DISTRIBUTION:

(a) Hawaii Inspection Labels: Printing in black ink, including construction....................per roll....... 19,282 $6.39 $123,211.98 $6.59 $127,068.38 $3.68 $70,957.76 

(b) Puerto Rico Inspection Labels‐Large orders: Printing in black ink, including construction.....................per roll......... 4,500 $6.39 $28,755.00 $6.25 $28,125.00 $3.73 $16,785.00 

(c) Puerto Rico Inspection Labels‐Small orders: Printing in black ink, including construction.....................per roll...... 2,000 $7.15 $14,300.00 $6.25 $12,500.00 $4.93 $9,860.00 

II. PAPER:

(a)

Hawaii Inspection Labels:

Colored Permanent Pressure‐Sensitive,

Gloss‐Coated Adhesive Label Paper (50‐ 70lb.).............per roll..............

19,282 $6.39 $123,211.98 No Charge $0.00 $1.66 $32,008.12 

(b)

Puerto Rico Inspection Labels:

All orders (Large and Small)

Colored Permanent Pressure‐Sensitive,

Gloss‐Coated Adhesive Label Paper (50‐ 70lb.)............per roll..............

6,500 $6.39 $41,535.00 No Charge $0.00 $2.01 $13,065.00 

CONTRACTOR TOTALS $331,013.96 $167,693.38 $142,675.88 

DISCOUNT 0.00% $0.00 1.00% $1,676.93 0.00% $0.00 

DISCOUNTED TOTALS $331,013.96 $166,016.45 $142,675.88 

AWARDED

Charlotte, NC ST. Petersburg, FL 

AMS INDUSTRIES LLC BAY TECH LABELS BIS LABELS INC.

Cincinnati, OH

1 of 1
Program 841-S Page 1 of 16 

Specifications by DLL

U.S. GOVERNMENT PUBLISHING OFFICE

Washington DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Pressure-Sensitive Labels

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Department of Agriculture/APHIS

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

January 31, 2024, plus up to two (2) optional 12-month extension period(s) that may be added in accordance with 

the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in Section 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time (EST), on 

February 2, 2023, at the Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, 

this will NOT be a public bid opening.) 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

must submit email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission will be 

accepted at this time. 

The Program 841-S and the bid opening date must be specified in the subject line of the emailed bid submission.

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, call David Love at (202) 512-0104 or email dlove@gpo.gov. 
Pressure-Sensitive Labels Page 2 of 16

841-S (1/24)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

SUBCONTRACTING: The predominant production function is printing. Any contractor who cannot perform 

the predominant production function will be declared non-responsible.

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ACQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Proofs/Camera copy

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed three years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. See 

also “Economic Price Adjustment” for periodic pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
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841-S (1/24)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). 

For each performance period after the first, a percentage figure will be calculated as described below and that figure 

will be the economic price adjustment for that entire next period. Pricing adjustments under this clause are not 

applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through January 31, 2024, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending 

October 31, 2022, called the base index. The percentage change (plus or minus) of the variable index from the 

base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor/subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractors’ facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet(s) 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 
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841-S (1/24)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

PRE-AWARD TEST: 

The contractor being considered for award may be required to demonstrate their ability to produce the items required 

in these specifications at the requisite quality level by completing a pre-award test. 

The Government reserves the right to waive the pre-award test if there is other evidence that, in the opinion of the 

Contracting Officer, indicates that the contractor being considered for award has the capability to successfully 

produce the items required.

For the pre-award test, the Government will furnish print ready files, as specified in these specifications, which 

will be representative of the items that are to be produced under these specifications. 

The furnished test material must be picked up from: U.S. Government Publishing Office, 732 North Capitol Street, 

NW, Agency Publishing Services, APSDC, Mailstop: CSAP, Washington, DC 20401. 

Hawaii Inspection Labels

The prospective contractor must print and construct 10 sample labels with black text, in each of the five different

background colors (See: “STOCK/PAPER”) for each of the seven island locations (See Exhibit A). 350 total labels.

Contractor must submit preaward test samples within 10 workdays of receipt of furnished test material.

NOTE: Contractor MUST notify the GPO of delivery of preaward test samples the same workday as delivery to 

the ordering agency address below. 

A total of 350 pre-award test samples (10 labels of each color for each of 7 locations) along with furnished materials

must be submitted to: USDA/APHIS/PPQ, Attn: Chris Tokumaru, 375 Rodgers Blvd., Honolulu, HI 96819; Tel: 

(808) 834-3201, Email: chris.t.tokumaru@usda.gov

Puerto Rico Inspection Labels

The prospective contractor must print and construct 20 sample labels with black text in each of the five different 

background colors (See: “STOCK/PAPER”). 100 total labels.

Contractor must submit Pre-Award test samples within 10 workdays of receipt of furnished test material.

NOTE: Contractor MUST notify the GPO of delivery of preaward test samples the same workday as delivery to 

the ordering agency addresses below. 

A total of 150 pre-award test samples (10 labels of each color for each 3 locations) along with furnished materials 

must be submitted to: USDA APHIS PPQ, Carolina Work Unit, Attn: Enrique W. Diaz, 50 Central Sector, Building 

C-2, Warehouse # 3 USDA, Carolina, Puerto Rico, 00979; Tel: (787) 710-7443, Email: Enrique.Diaz@usda.gov

Failure to deliver completed preaward test samples within the stated time period may disqualify the contractor from 

further consideration for award. 

If preaward test samples are disapproved by the Government, the contractor may be permitted, at the option of the 

Government, additional time to correct defects and/or submit revised test samples if so notified by the Contracting 

Officer.
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841-S (1/24)

In the event the revised preaward test samples are disapproved by the Government, the contractor shall be deemed 

to have failed to comply with the applicable requirements of these specifications and may be reason for a 

determination of non-responsibility.

All operations necessary in the complete performance of this preaward test shall be performed at the facilities in 

which the contract production will be performed.

No charges will be allowed for costs incurred in the performance of this preaward test.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO Jacket Number will be assigned 

and a Purchase Order issued to the contractor to cover work performed. The Purchase Order will be supplemented 

by an individual "Print Order" for each job placed with the contractor. The Print Order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through January 31, 2024, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be "issued" upon notification by the Government for purposes of the contract when it is electronically transmitted 

or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. The Government shall not be 

required to purchase from the contractor, requirements in excess of the limit on total orders under this contract, if 

any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.
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841-S (1/24)

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

WARRANTY: Contract Clause 15, “Warranty,” of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) is amended for the solicitation to the effect that the warranty period is EXTENDED 

from 120 days to one (1) calendar year from the date the check is tendered as final payment. All other provisions 

remain the same.

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required), utilizing 

the GPO barcode coversheet program application, is the most efficient method of invoicing. Instruction for using 

this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Contractor’s billing invoice must be itemized in accordance with line items in the “SCHEDULE OF PRICES.”
Pressure-Sensitive Labels Page 7 of 16

841-S (1/24)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of labels requiring such operations as printing, construction, 

packing, and distribution.

TITLE: Hawaii and Puerto Rico Inspection Labels

FREQUENCY OF ORDERS: Approximately 6 total orders per year. (4 for Hawaii and 2 for Puerto Rico)

QUANTITY: 

Hawaii Inspection Labels

Approximately 2,300 to 7,000 total rolls per order.

NOTE: Each roll must consist of 500 labels. Quantities per roll must be exact – plus or minus quantities will NOT

be allowed. There are seven total island locations and five different colored labels. Up to approximately six (6)

island locations in up to five different colors may be required per print order. Quantities per location and color will 

vary. 

Puerto Rico Inspection Labels

Large Order – Approximately 3,000 up to 4,500 total rolls per order. 

Small Order – Approximately 1,500 to 2,000 total rolls per order. 

NOTE: Each roll must consist of 500 labels. Quantities per roll must be exact – plus or minus quantities will NOT 

be allowed. There are five different colored labels required per print order. An order will normally consist of an 

equal quantity of each color. 

NUMBER OF PAGES: Face only

TRIM SIZE: 

Hawaii Inspection Labels – 1-1/8 x 5-1/2” per label

Puerto Rico Inspection Labels – 1-1/8 x 5-1/2” per label

GOVERNMENT TO FURNISH: Print ready digital files for each island location /color group. 

NOTE: Digital files will be furnished at the beginning of the contract to be held by the contractor for use throughout 

the term of the contract.

Exhibit A – Hawaii Labels - Previously printed samples to be used as color match and construction guide.

Exhibit B – Puerto Rico Label

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

copy must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH”, necessary to produce the products in accordance with these specifications.

SCANNING/DIGITAL DELIVERABLE: Contractor is required to scan the furnished copy as an Adobe Acrobat 

PDF file (latest version) and return to the ordering agency on a CD upon completion of the contract.
Pressure-Sensitive Labels Page 8 of 16

841-S (1/24)

PROOFS: As indicated on the Print Order 

NOTE: If labels are flood coated to achieve the specified colors (see “PRINTING”), contractor must submit ink 

draw downs on actual production stock of Pantone colors used in the job.

PDF Proofs 

Contractor to submit one “Press Quality” PDF “soft” proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof must indicate margins. PDF will be evaluated 

for text flow, image position, and margins. Proof will not be used for color match. 

E-Mail PDF Proof to the Agency contact noted on the Print Order. PDF must be marked with the Program number / 

Print Order number along with a return name and E-Mail address.

Digital color content proofs 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size of the product. Proofs must be created using the same Raster Image Processor (RIP) that 

will be used to produce the product. 

Contractor must call GPO Contract Compliance Section at (202) 512-0520, or e-mail information to 

compliance@gpo.gov, immediately upon E-Mailing proofs and immediately upon receiving the returned proofs (or 

OK E-Mail) back from the Department.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIPT OF AN “OK TO PRINT.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. 

Government Paper Specification Standards No. 13 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

Hawaii Inspection Labels

Colored Permanent Pressure-Sensitive, Gloss-Coated Adhesive Label Paper *, basis weight: 50 - 70 lbs. per 500 

sheets, 25 x 38”. (Basis weight is at contractor’s option.)

The Hawaii Inspection Labels must match the following five required colors:

Pink – Pantone 210 

Light Blue – Pantone 305 

Florescent Green – Pantone 802 

Florescent Yellow – Pantone 803 

Florescent Purple – Pantone 807 

* At contractor’s option, White Label Stock may be used and flood coated to achieve the required colors noted. 

(See “PRINTING”).

Backing Sheet: Silicon-coated, high-density bleached Kraft 

Basis weight (lb./3,300 sw. ft.)............................54.0

Caliper (mils).........................................................3.2

Tensile (lb./in. width) (MD/CD) .......................30/21

Tear (grams)(MD/CD).......................................51/69
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841-S (1/24)

Puerto Rico Inspection Labels 

Use same label paper and backing sheet requirements as noted above for Hawaii Inspection Labels

The Puerto Rico Inspection Labels must match the following five colors (same as Hawaii):

Pink – Pantone 210 

Light Blue – Pantone 305 

Florescent Green – Pantone 802 

Florescent Yellow – Pantone 803 

Florescent Purple – Pantone 807 

PRINTING: Digital Printing is not acceptable. GPO imprint is waived and must not print on the finished product.

At contractor’s option, the labels may be flood coated to achieve the required colors (See “STOCK/PAPER”). 

Flood coat each label with a clear, non-yellowing gloss varnish. 

NOTE: Labels must retain their color for a minimum of one year from delivery date. 

Contractor must ensure that the labels will never be exposed to temperatures below minus 50 degrees Celsius or 

above 50 degrees Celsius during production.

Hawaii Inspection Labels

Print text and line matter in black ink only. All orders will print identical image with the exception of the island 

location text. The different island locations can be ordered on any of the different colored label stocks. Flood coat 

each label with a clear, non-yellowing gloss varnish. 

See Exhibit A: Hawaii Inspection Labels

Puerto Rico Inspection Labels

Print text and line matter in black ink only. The type and line matter will be the same for all rolls of labels, regardless 

of the background color. Flood coat each label with a clear, non-yellowing gloss varnish. 

See Exhibit B: Puerto Rico Inspection Label

MARGINS: Margins will be as indicated on the print order or furnished copy. If flood coated, labels bleed on all

four sides.

CONSTRUCTION:

The back of each label must be coated with a permanent type, pressure-sensitive adhesive. Mount labels end-to-end

and center on a suitable sized continuous backing sheet. Labels are to be approximately 3/16” apart. Die cut each 

label to 1-1/8 x 5-1/2” with all corners rounded. Remove waste. Wind (face up) 500 labels per roll on a 3” diameter 

core. 

SPECIAL ADHESIVE INSTRUCTIONS: Adhesive must meet the following requirements:

Caliper (mils).............................................................. 0.7

Application temperature ............................................. +40 degrees F to +130 degrees F

Service temperature range .......................................... -50 degrees F to +15- degrees F

Adhesive must not degrade when exposed to tropical heat and humidity. 

These labels must be able to stick to any porous or non-porous surface, such as modern luggage, metals, woods, 

plastics, all fabrics, ceramics, crystals, and cardboard. 
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841-S (1/24)

The label must be able to adhere to corrugated materials that contain recycled papers, flexible plastics, and a variety 

of different materials and surfaces (i.e., garment bags and suitcases). The adhesive properties must be durable. 

Sample of adhesive will be furnished at time of award.

Labels must have permanent pressure-sensitive adhesive with good initial tack, with cold temperature performance, 

and water-removable characteristics. Adhesive should be removable by washing with 100 degrees Fahrenheit 

water.

PACKING: Shrink-film wrap each individual roll of labels and pack suitable in shipping containers not to exceed 

30 pounds when fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split when shipped.

Hawaii Inspection Labels

Labels must be packed separately per island location in appropriately-sized inner boxes. Pack suitable all inner 

boxes in shipping containers. 

Puerto Rico Inspection Labels

Pack each color of labels separately. Pack rolls of labels of one color per shipping container

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on www.GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

NOTE: Each shipping container must be identified as “Pressure-Sensitive Labels” and must indicate quantity.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as directed 

using GPO Form 917-Certificate of Selection of Random Copies (located on www.GPO.gov). The random copies 

constitute a part of the total quantity ordered, and no additional charge will be allowed.

NOTE: The contractor must furnish 50 sample labels for each different island location / color group ordered in 

each color specified. The contractor can select a label from the beginning or end of a roll from the rolls randomly 

selected (from each island location/color group) throughout the production run. 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from www.GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and distributed as follows:

Hawaii Inspection labels: Send Blue Label copies to: USDA/APHIS/PPQ, Attn: Chris Tokumaru, 375 Rodgers 

Blvd., Honolulu, HI 96819; Tel: (808) 834-3201, Email: chris.t.tokumaru@usda.gov

Puerto Rico Inspection labels: Send Blue Label copies to: USDA/APHIS/PPQ, Carolina Work Unit, Attn: 

Enrique W. Diaz, Program Support Assistant, 50 Central Sector, Building C-2, Warehouse #3, Carolina, Puerto 

Rico 00979, Telephone: (787) 710-7443, Email: enrique.diaz@usda.gov

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.
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QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The purchase order/specifications will indicate the number required, if any. When ordered, the 

contractor must divide the entire order into equal sublots and select a copy from a different general area of each 

sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917-

Certificate of Selection of Random Copies (located on www.GPO.gov). Copies will be paid for at the running rate 

offered in the contractor's bid and their cost will not be a consideration for award. A copy of the purchase 

order/specifications must be included.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Jacket and Purchase Order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: Inside delivery for all destinations required.

Contractor must ensure that the labels will never be exposed to temperatures below minus 50 degrees Celsius or 

above 50 degrees Celsius during shipping/delivery.

Hawaii Inspection Labels

Deliver f.o.b. destination to six (6) addresses: 

• USDA, APHIS, PPQ, Honolulu International Airport, Gate 25 Foreign Arrivals Building, Ewa End, Ground 

Floor, Honolulu, HI 96819. Attn: Craig Kawasaki, Work Phone (808) 834-3220.

• USDA, APHIS, PPQ, Kahului Airport (Maui Work Unit), 1 Kahului Airport Road, Unit 11, Kahului, HI 96732. 

Attn: Yvonne Medeiros, Work Phone: (808) 877-8757.

• USDA, APHIS, PPQ, Hilo International Airport, 455 E. Lanikaula Street, Hilo, HI 96720. Attn: Lisa Sakurai, 

Work Phone: (808) 933-9040.

• USDA, APHIS, PPQ, Lihue Airport (Kauai Work Unit), 3901 Mokulele Loop, Unit 11, Lihue, HI 96766-9706. 

Attn: Jerome Okaneku, Work Phone: (808) 632-2505.

• USDA, APHIS, PPQ, Kailua-Kona International Airport, 73-300 Kupipi Street, Kailua-Kona, HI 96740. Attn: 

Teri Ann Ichishita, Work Phone: (808) 326-1252.

• USDA, APHIS, PPQ, Lanai Airport (Maui Work Unit), 1 Airport Road, PO Box 631401, Lanai, HI 96763-

1401, Attn: Yvonne Medeiros, Work Phone: (808) 877-8757.

Upon completion of each order, the contractor must furnish 10 label samples of each island location ordered to: 

USDA/APHIS/PDMCS, Attn: Ed Lawson, Unit 1, Suite 1A-01.8, 4700 River Road, Riverdale, MD 20737, and 

must furnish all shipping tracking numbers to: edward.s.lawson@usda.gov.

Puerto Rico Inspection Labels

Deliver f.o.b. destination to two (2) destinations:

• USDA, APHIS, PPQ, Ponce Work Unit, Centerplex, Suite 104, Road 2 Km. 133.5 Bo. Guanabanos, Aguada 

PR 00602

Points of Contact: 

PSA Jaime Montanez, email jaime.montanez@usda.gov, (787) 986-7245,

PSC Javier Arce, email Javier.arce-rodriguez@usda.gov, (787) 986-7243, and

Secretary William Malave, William.m.malave@usda.gov, (787) 986-7293
Pressure-Sensitive Labels Page 12 of 16

841-S (1/24)

• USDA, APHIS, PPQ, Carolina Work Unit, Attn: Enrique W. Diaz, Program Support Assistant, 50 Central 

Sector, Building C-2, Warehouse #3, Carolina, Puerto Rico 00979. Work Phone: (787) 710-7443, Email: 

enrique.diaz@usda.gov

Upon completion of the contract, the contractor must return all furnished materials and digital deliverables to: 

USDA/APHIS/PDMCS, Attn: Ed Lawson, Unit 1, Suite 1A-01.8, 4700 River Road, Riverdale, MD 20737, and 

must furnish all shipping tracking numbers to: edward.s.lawson@usda.gov.

All expenses incidental to picking up and returning furnished material, submitting proofs, and furnishing samples 

must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

No definite schedule for pickup of material can be predetermined. 

Hawaii Inspection Labels

Print order and furnished material will be provided via email 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Contractor must complete production and distribution within 25 workdays.

No specific date is set for submission of proofs, when required. Proofs must be submitted as soon as possible to 

allow for revised proofs, if contractor’s errors are judged serious enough to require them. 

PDF soft proofs must be emailed to the address specified on the print order. PDF Proofs will be withheld not more 

than one (1) workday from receipt in the department.

When Digital color content proofs are required they must be delivered to and picked up from:

• USDA/APHIS/PPQ, Attn: Chris Tokumaru, 375 Rodgers Blvd., Honolulu, HI 96819 (808-834-3201) , Email: 

chris.t.tokumaru@usda.gov

Digital color content proofs will be withheld no more than five (5) workdays from their receipt at the ordering 

agency until they are made available for pickup. The first workday after receipt of proofs at the ordering agency is 

day one (1) of the hold time.

All proof and transit time is included in the 25-workday schedule.

Puerto Rico Inspection Labels

Print order and furnished material will be provided via email 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Contractor must complete production and distribution within 32 workdays.

No specific date is set for submission of proofs, when ordered. Proofs must be submitted as soon as possible to 

allow for revised proofs, if contractor’s errors are judged serious enough to require them. 

PDF soft proofs must be emailed to the address specified on the print order. PDF Proofs will be withheld not more 

than one (1) workday from receipt in the department.

When Digital color content proofs are required they must be delivered to and picked up from: 
Pressure-Sensitive Labels Page 13 of 16

841-S (1/24)

• USDA, APHIS, PPQ, Carolina Work Unit, Attn: Enrique W. Diaz, Program Support Assistant, 50 Central 

Sector, Building C-2, Warehouse #3, Carolina, Puerto Rico 00979, Work Phone: (787) 710 – 7443, Email: 

enrique.diaz@usda.gov

Digital color content proofs will be withheld no more than three (3) workdays from their receipt at the ordering 

agency until they are made available for pickup or the contractor is notified by email. The first workday after receipt 

of proofs at the ordering agency is day one (1) of the hold time.

All proof and transit time is included in the 32-workday schedule.

The ship/deliver date indicated on the print order is the date products ordered for shipping f.o.b. destination must 

be delivered to the destination specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov. Personnel receiving the email will be unable to respond to 

questions of a technical nature or to transfer any inquiries.
Pressure-Sensitive Labels Page 14 of 16

841-S (1/24)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 19,282

(b) 4,500

(c) 2,000

II. (a) 19282

(b) 6,500
Pressure-Sensitive Labels Page 15 of 16

841-S (1/24)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Cost of all required paper must be charged under Item II. “PAPER.”

I. PRINTING, CONSTRUCTION, PACKING AND DISTRIBUTION: The prices offered shall include the 

cost of all required materials and operations necessary for the printing, construction, packing, and distribution

of the product listed in accordance with these specifications.

(a) Hawaii Inspection Labels 

Printing in black ink, including construction ..................................per roll..........................$ ___________

(b) Puerto Rico Inspection Labels - Large order

Printing in black ink, including construction ..................................per roll..........................$ ___________

(c) Puerto Rico Inspection Labels - Small order

Printing in black ink, including construction ..................................per roll..........................$ ___________

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of label rolls furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

NOTE: Prices must include cost of backing sheet.

(a) Hawaii Inspection Labels 

Colored Permanent Pressure-Sensitive, Gloss-Coated 

Adhesive Label Paper (50 - 70 lb.)..................................................per roll..........................$ ___________

(b) Puerto Rico Inspection Labels – All orders (Large or Small) 

Colored Permanent Pressure-Sensitive, Gloss-Coated 

Adhesive Label Paper (50 - 70 lb.)..................................................per roll..........................$ ___________

______________

(Initials)
Pressure-Sensitive Labels Page 16 of 16

841-S (1/24)

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one (1) 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

******************************************************************************************* 

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

Initials Initials

*******************************************************************************************
INSPECTED

ALOHA

HILO, HAWAII

HILO

HILO

USDA APHIS

PPQ FORM 380

JUN 2022

INSPECTED

ALOHA

KONA, HAWAII

KONA

KONA

USDA APHIS

PPQ FORM 381

JUN 2022

INSPECTED

ALOHA

LANAI, HAWAII

LANAI

LANAI

USDA APHIS

PPQ FORM 382

JUN 2022

INSPECTED

ALOHA

KAUAI, HAWAII

KAUAI

KAUAI

USDA APHIS

PPQ FORM 383

JUN 2022

INSPECTED

ALOHA

MAUI, HAWAII

MAUI

MAUI

USDA APHIS

PPQ FORM 384

JUN 2022

INSPECTED

ALOHA

MOLOKAI, HAWAII

MOLOKAI

MOLOKAI

USDA APHIS

PPQ FORM 385

JUN 2022

INSPECTED

ALOHA

OAHU, HAWAII

OAHU

OAHU

USDA APHIS

PPQ FORM 386

JUN 2022

EXHIBIT A
INSPECTED

USDA APHIS

PPQ FORM 404

JUN 2022

PUERTO RICO

EXHIBIT B