Prog: 404-s

Title: Legal Briefs and Reports

Agency: Department of Justice (DOJ)

Term: Beginning 06.01.2023 and ending 05.31.2024

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING AND

DISTRIBUTION:

Saddle-Stitched Products:

(a) Cover: Printing in black ink only, including 

binding...............complete cover..................

(1) Makeready and/or Setup 207 95.76 19,822.32 75.00 15,525.00

(2) Running Per 100 Copies 201 23.94 4,811.94 18.75 3,768.75

(b) Text: Printing in black ink only, including

binding..................per page........................

(1) Makeready and/or Setup 5637 7.98 44,983.26 6.25 35,231.25

(2) Running Per 100 Copies 5618 1.60 8,988.80 1.25 7,022.50

Perfect-Bound Products:

(c) Cover Printing in black ink only, including

binding............per complete cover...............

(1) Makeready and/or Setup 62 95.76 5,937.12 75.00 4,650.00

(2) Running Per 100 Copies 60 23.94 1,436.40 18.75 1,125.00

(d) Text: Printing in black ink only, including

binding................per page..........................

(1) Makeready and/or Setup 5947 7.15 42,521.05 5.60 33,303.20

(2) Running Per 100 Copies 4868 1.98 9,638.64 1.55 7,545.40

Color Text Pages (in either binding method):

(e) Printing in four-color process, including

binding......................per page....................

(1) Makeready and/or Setup 6 7.98 47.88 N/C 0.00

(2) Running Per 100 Copies 3 1.69 5.07 1.25 3.75

Fold-ins:

(f) Printing one side only in black ink, including

binding and insertng page into briefs in 

proper sequence prior to binding..................

........................per fold-in unit.....................

(1) Makeready and/or Setup 3 63.84 191.52 50.00 150.00

(2) Running Per 100 Copies 11 15.96 175.56 12.50 137.50

(g) Printing one side only in four-color process,

including binding and inserting page into

briefs in proper sequence prior to binding......

................per fold-in unit.............................

(1) Makeready and/or Setup 3 N/C 0.00 N/C 0.00

(2) Running Per 100 Copies 2 19.15 38.30 15.00 30.00

(h) Printing on second side in black ink............

...........per fold-in unit..................................

(1) Makeready and/or Setup 3 31.92 95.76 25.00 75.00

(2) Running Per 100 Copies 2 11.17 22.34 8.75 17.50

Springfield, VA Springfield, VA

CURRENT CONTRACTOR

BALMAR LLC BALMAR LLC

Page 1 of 2
Prog: 404-s

Title: Legal Briefs and Reports

Agency: Department of Justice (DOJ)

Term: Beginning 06.01.2023 and ending 05.31.2024

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

Springfield, VA Springfield, VA

CURRENT CONTRACTOR

BALMAR LLC BALMAR LLC

II. PAPER:

Text - Each page-size leaf.

Covers - Two page-size leaves will be allowed

for each complete cover. Prices offered must

include the cost of paper for backstrip, when 

required.

Fold-ins - One page-size leaf will be allowed

for each “fold-in unit.” The number of units

in a particular fold-in will be determined by

dividing its trim size (expressed in square 

inches) By 57 square inches, with any 

fractional remainder being counted as a 

whole.

Per 100 Leaves

(a) White Antique Text (60-lb.)........................... 5243 2.62 13,736.66 2.05 10,748.15

(b) White Gloss-Coated Text (60-lb.)................... 25 7.34 183.50 5.75 143.75

(c) White Vellum-Finish Cover (50-lb.)................. 3 7.34 22.02 5.75 17.25

(d) Colored Vellum-Finish Cover (50-lb.).............. 512 7.34 3,758.08 5.75 2,944.00

III. PREMIUM PAYMENTS:

Percentage increase..................................... % 45.00% 45%

CONTRACTOR SUBTOTAL $156,416.22 $122,438.00

 CONTRACTOR PAPER PRICE $17,700.26 $13,853.15

SUBTOTAL LESS PAPER $138,715.96 $108,584.85

PERCENTAGE INCREASE 45% 62,422.18 45% 48,863.18

SUBTOTAL PLUS PERCENTAGE INCREASE 218,838.40 171,301.18

DISCOUNT 5% 10,941.92

DISCOUNTED TOTALS 207,896.48 171,301.18

AWARDED

Page 2 of 2
Program 404-S Page 1 of 20 

Specifications by CDC

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of 

Legal Briefs and Reports 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Justice (DOJ)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2023, and ending May 31, 

2024, plus up to four (4) optional 12-month extension periods that may be added by the "OPTION TO EXTEND 

THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11: 00 a.m., prevailing Washington, DC Time, on May 12, 2023, at the 

Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will NOT be a public bid 

opening.) 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office, in Washington, DC, will NOT be open 

to the public. Based on this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other 

method of bid submission will be accepted at this time. The program number and bid opening date must be specified 

in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within a 70-mile radius of zero milestones Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which 

will on its face demonstrate the ability to meet the schedule requirements. The determination by the Government of 

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance 

with these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Cecilia Dominguez Castro at (202) 512-0418 or at 

cdominguezcastro@gpo.gov. 
Legal Briefs and Reports Page 2 of 20 

404-S (05/24) 

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.p 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

SUBCONTRACTING: The provisions of GPO Publication 310.2 are modified to permit subcontracting of fourcolor copying/duplicating. 

The contractor shall be responsible for enforcing all contract requirements outsourced to a subcontractor.

Subcontractor(s) must be approved by the Government prior to production starting in that facility. The 

subcontractor’s information must be provided in conjunction with the “PREAWARD PRODUCTION PLANS, 

Security Control Plans” specified herein. 

If the contractor needs to add a subcontractor at any time after award, the subcontractor must be approved by the 

Government prior to production starting at that facility. If the subcontractor is not approved by the Government, 

then the contractor must submit the new subcontractor’s information to the Government for approval five (5) 

calendar days prior to the start of production at that facility. 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specification, No. 9 is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes - Level III.

(b) Finishing (item related) Attributes - Level III.

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S - 2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/ 

Electronic Media 

P-10. Process Color Match Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 
Legal Briefs and Reports Page 3 of 20

404-S (05/24)

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT 

TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by a separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from June 1, 2023, to May 31, 2024, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average 

is then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 2023, called 

the base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)
Legal Briefs and Reports Page 4 of 20 

404-S (05/24) 

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

SECURITY REQUIREMENTS: The contractor shall comply with all security requirements set forth in these 

specifications. 

NOTE: All furnished materials are designated as “Sensitive But Unclassified.” 

SENSITIVE BUT UNCLASSIFIED (SBU): Any Department of Justice information made available, which is 

marked “Official Use Only” on the print order or on any part of the furnished material, shall be used only for the 

purpose of carrying out the provisions of this contract, and shall not be divulged or made known in any manner to 

any person except as may be necessary in the performance of the contract. All copies must be accounted for and 

waste sheets and printing plates destroyed beyond recognition or reconstruction. (See “DISPOSAL OF WASTE 

MATERIALS.”)

SECURITY WARNING: Proper control and handling must be maintained at all times to prevent any information 

or materials required to produce the product ordered under these specifications from falling into unauthorized hands. 

Unless otherwise indicated herein, all erroneous/extra copies produced by the contractor are to be destroyed beyond 

recognition by means of abrasive destruction, burning, shredding, or other methods that guarantee complete 

protection against access.

DATA RIGHTS: All data and materials furnished and/or used in the performance of this contract shall be the sole 

property of the Government. The contractor agrees not to assert rights or to establish any claim to such 

data/materials in whole or in part in any manner or form, or to authorize others to do so, without prior written 

consent of the Contracting Officer.

DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials used 

in the production of sensitive information will be definitively destroyed, i.e., burning, pulping, shredding, 

macerating, or other suitable similar means. Electronic records must be definitively destroyed in a manner that 

prevents reconstruction. Definitively destroying the records means the material cannot be reassembled and used in 

an inappropriate manner in violation of law and regulations. Sensitive records are records that are national security 

classified or exempted from disclosure by statute, including the Privacy Act or regulation.

If the contractor selects shredding as a means of disposal, it is preferred that a cross-cut shredder be used. If a strip 

shredder is used, the strips must not exceed one-quarter inch. 

The contractor must provide the method planned to dispose of the materials. A Government representative may be 

required to be present for the disposal of waste materials. At Government’s option, contractor may be required to 

return all waste materials to the ordering agency. Disposal of waste materials cannot be subcontracted.

SECURITY CONTROLS: To ensure the contractor’s facility can provide the necessary controls to safeguard 

security materials, a tour of the facility may be conducted by the agency security personnel. The review of the 

contractor’s facility will include, but is not limited to, the following: 

 Physical security controls

 Identification and authentication controls 

 System accountability controls 

 Systems access controls

 Protection of residual data 
Legal Briefs and Reports Page 5 of 20

404-S (05/24)

 Backup procedures

 Fire detection and annunciation

 Contingency plans

 Personnel security

The contractor will be required to make reasonable changes to their facility and/or procedures to properly safeguard 

security material. If requirements are not met, the products will be procured from other sources. 

PREAWARD PRODUCTIONS PLANS: The contractor shall present, in writing, to the Contracting Officer 

within three (3) workdays of being notified to do so by the Contracting Officer or his/her representative, detailed 

plans for the following activities. The workday after notification to submit will be the first day of the schedule.

THESE PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE GOVERNMENT, AND 

AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF THE SAME. THE GOVERNMENT RESERVES 

THE RIGHT TO WAIVE ANY OR ALL OF THESE PLANS.

Option Years: For each option year that may be exercised, the contractor will be required to re-submit, in writing, 

the above plans detailing any changes and/or revisions that may have occurred. The contractor should be prepared 

to submit these plans to GPO within three (3) workdays of notification of the option year being exercised.

If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement 

confirming that the current plans are still in effect.

Security Control Plans: The contractor shall operate and maintain an effective security system whereby materials 

used to perform the contract are manufactured and/or stored (e.g., while waiting to be processed, delivered, or 

disposed of) so as to ensure against theft and/or the unauthorized possession of the materials. Contractor is cautioned 

that Government provided information/materials shall not be used for non-government business. Specifically, 

Government information shall not be used for the benefit of a third party.

The contractor must provide a secure area(s) dedicated to the processing and storage of materials. Secure work areas 

must be under camera surveillance, with access limited to only those employees involved in the production of this 

contract. Signs must be posted so that only assigned employees may enter. It is prohibited for cameras and cell 

phones to be in the work areas of production.

At least one supervisory employee must be permanently assigned to the secured areas to visually observe, at all 

times, the production of work and the destruction of any materials.

The Government retains the right to conduct on-site security reviews at any time during the term of the contract.

The Security Control Plans shall provide in detail, at a minimum:

 How all accountable materials will be handled throughout all phases of production. 

 How all furnished data will be stored and protected.

 How the disposal of waste materials will be handled. (See “DISPOSAL OF WASTE MATERIALS.”)

 List of contractor’s employees involved and their specific function.

 How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract, 

shall be adhered to by the contractor.

Part of the Security Control Plan shall include a floor plan detailing the area(s) to be used, showing existing walls, 

equipment to be used, and the processing and storage locations.
Legal Briefs and Reports Page 6 of 20 

404-S (05/24) 

Contingency Plan: The failure to deliver these briefs and reports in accordance with the schedule requirements of 

this contract would have an impact on the daily operations of DOJ. Therefore, if for any reason(s) (act of God, labor 

disagreements, national emergency, pandemic, etc.) the contractor is unable to perform, contractor must have a 

continuity plan in place to produce the briefs and reports. 

These plans must include the location of the facility to be used, security plans at that facility, and a timetable for 

the start of production at that facility. Part of this plan must also include the transportation of Government materials 

from one facility to the other.

PREAWARD TEST: The contractor being considered for award will be required to demonstrate the ability to 

produce the items required in these specifications at the requisite quality level by completing a preaward test. The 

Government reserves the right to waive the preaward test if there is other evidence that, in the opinion of the 

Contracting Officer, indicates that the contractor being considered for award has the capability to successfully 

produce the items required.

The document furnished (via email) will consist of one Merit Brief of approximately 100 pages using the same 

media stipulated in these specifications, representative of the type of materials to be furnished on this contract.

The contractor will be required to preflight, print, and bind (as specified) in accordance with the specifications 

herein. Printed/bound test samples must be printed on the required paper as specified under “STOCK/PAPER.” 

The contractor must submit 15 preaward test samples as follows:

Five (5) preaward test samples to Department of Justice, Attn: Brian Hicks, DTP unit, Room 6638, 950 

Pennsylvania Avenue, NW, Washington, DC 20530. 

Contractor must submit preaward test samples within 24 hours of receipt of furnished test materials.

Contractor must notify via email to Margaret Irvin at margaret.d.irvine@usdoj.gov, and Cecilia Dominguez at 

cdominguezcastro@gpo.gov on the same day as the delivery of the preaward samples.

If preaward test samples are disapproved by the Government, the contractor may be permitted, at the option of the 

Government, additional time to correct defects and/or submit revised test samples if so notified by the Contracting 

Officer. (The time allowed to provide additional test material may differ depending upon the nature of the defects 

noted and will be specified when notification is given.) 

In the event the revised preaward test samples are disapproved by the Government, the contractor shall be deemed 

to have failed to comply with the applicable requirements of these specifications and may be a reason for a 

determination of non-responsibility.

Failure to deliver completed preaward test samples within the stated time period may disqualify the contractor from 

further consideration for award. 

All operations necessary in the performance of this test shall be performed at the facility(ies) and on the equipment 

in which the contract production will be performed. 

No charges will be allowed for costs incurred in the performance of this preaward test.

PREAWARD PAPER SAMPLES: The contractor being considered for award may be required to furnish samples 

of the paper to be used in the production of the contract requirements. (NOTE: The preaward paper samples may 

be waived by the Contracting Officer.) 
Legal Briefs and Reports Page 7 of 20 

404-S (05/24) 

The sample requirement is no less than 25 sheets of each stock. Each sheet sample shall be 8-1/2 x 11” and must be 

of the kind and quality required by the specifications (see “STOCK/PAPER” as specified herein). The container 

and accompanying documentation shall be marked PAPER SAMPLES, and shall include the GPO Program 

Number. 

Samples will be inspected and tested and must comply with the specifications as to the kind and quality of materials. 

Samples must be submitted within three (3) workdays of receipt of notification by GPO. 

Submit samples to the GPO, Quality Control for Published Products, Attn: John Carey, Mail Stop CSPS Room 

C613, 732 North Capitol Street, NW, Washington, DC 20401. (Contractor must notify cdominguezcastro@gpo.gov

when the paper samples are delivered to GPO.)

All samples submitted by a paper mill or a contractor must be labeled as to the JCP Code, paper weight, and paper 

manufacturer. Additionally, the package must clearly identify the program number and contractor on whose behalf 

the paper samples are being submitted. Any package not properly identified/labeled and/or has less than the 

specified 25 sheets will not be tested.

If the preaward paper samples are disapproved by the Government, the contractor may be permitted, at the option 

of the Government, additional time to submit additional samples if so notified by the Contracting Officer.

In the event the revised samples are disapproved by the Government, the contractor shall be deemed to have failed 

to comply with the applicable requirements of these specifications and may be a reason for a determination of nonresponsibility.

Failure to deliver the paper samples within the stated time period may disqualify the contractor from further 

consideration for award. 

Samples will not be returned to the contractor. 

No charges will be allowed for these preaward paper samples. 

ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from June 1, 2023, through May 31, 2024, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted 

or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and the period specified herein. Delivery of items 

or performance of work shall be made only as authorized by orders issued under the clause entitled "ORDERING." 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in 

orders in the amounts or quantities described as "estimated," it shall not constitute the basis for an equitable price 

adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 
Legal Briefs and Reports Page 8 of 20 

404-S (05/24) 

The Government shall not be required to purchase from the contractor, requirements above the limit on total orders 

under this contract if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued under the "ORDERING" clause of this contract. 

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the 

penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.

PRIVACY ACT

(a) The contractor agrees:

(1) To comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the 

design, development, or operation of any system of records on individuals in order to accomplish an 

agency function when the contract specifically identifies (i) the system or systems of records and (ii) 

the work to be performed by the contractor in terms of any one or combination of the following: (A) 

Design, (B) development, or (C) operation; 

(2) To include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in the 

proposed subcontract requires the design, development, or operation of a system of records on 

individuals to accomplish an agency function; and 

(3) To include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract 

which require the design, development, or operation of such a system of records. 

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to accomplish 

an agency function, and criminal penalties may be imposed upon the officers or employees of the agency where 

the violation concerns the operation of a system of records on individuals to accomplish an agency function. 

For purposes of the Act when the contract is for the operation of a system of records on individuals to 

accomplish an agency function, the contractor and any employee of the contractor is considered to be an 

employee of the agency.

(c) The terms used in this clause have the following meanings: 
Legal Briefs and Reports Page 9 of 20 

404-S (05/24) 

(1) "Operation of a system of records" means performance of any of the activities associated with 

maintaining the system of records including the collection, use, and dissemination of records.

(2) "Record" means any item, collection or grouping of information about an individual that is maintained 

by an agency, including, but not limited to, his education, financial transactions, medical history, and 

criminal or employment history and that contains his name, or the identifying number, symbol, or other 

identifying particular assigned to the individual, such as a finger or voice print or a photograph. 

(3) "System of records" on individuals means a group of any records under the control of any agency from 

which information is retrieved by the name of the individual or by some identifying number, symbol, 

or other identifying particular assigned to the individual.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following – 

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's 

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

All contractor billing invoices must be itemized in accordance with the line items in the "SCHEDULE OF PRICES."
Legal Briefs and Reports Page 10 of 20

404-S (05/24)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of saddle-stitched and perfect-bound legal publications (Briefs 

and Reports) requiring such operations as electronic prepress, printing, binding, packing, and distribution.

TITLE: Legal Briefs and Reports.

FREQUENCY OF ORDERS: Approximately 200 to 400 orders per year.

QUANTITY: Approximately 5 to 200 copies per order.

NUMBER OF PAGES: Approximately 4 to 450 pages per order. (The majority of orders will be for 100 pages or 

less.)

Approximately five (5) orders per year will require approximately one (1) fold-in.

TRIM SIZES: 

Briefs and Reports: 6-1/8 x 9-1/4”.

Fold-ins: Up to and including 18 x 11”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform: Microsoft Windows 10 or higher.

Storage Media: Email, SFTP.

Software: Adobe Acrobat Pro DC (or later).

NOTE: All Government software upgrades (for specified applications) which may occur 

during the term of the contract, must be supported by the contractor.

Fonts: All printer and screen fonts will be embedded.

Contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after the completion of the contract.

 Additional

Information: Files will be furnished in PDF format.

GPO Form 952 (Desktop Publishing - Disk Information).

Cover Stock: Peach Tan Vellum-Finish Cover, basis weight: 50 lbs. per 500 sheets, 25-1/4 x 38”, equal to JCP Code 

L20. (See “CONTRACTOR TO FURNISH.”)

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in 

electronic files, must not print on the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.
Legal Briefs and Reports Page 11 of 20

404-S (05/24)

Secure File Transfer Protocols (SFTP) Site – The contractor must be able to accept files electronically via a secure 

contractor-hosted SFTP or secure managed file transfer service (MFT). Appropriate log-on details and instructions 

for file uploads must be provided at the time of award. The contractor-hosted SFTP or MFT must have a secure 

configuration baseline applied and must meet minimum federal security requirements for encryption. Upon contract 

completion, DOJ data stored in SFTP directories or MFT systems must be deleted.

For each brief that the Department of Justice transmits electronically, the contractor will provide the following 

information via email to the person indicated on the print order (GPO Form 2511):

 Cover sheet, which includes the case name(s), case number(s), number of pages, and print order number 

received.

 A statement that the electronic transmission of the brief was error-free; and that all pages are complete and 

ready for production. The contractor must notify the Department of Justice no later than 30 minutes after 

receipt of the electronically transmitted brief.

Ordering Instructions for Cover Stock – The Government furnished stock for the Peach Tan Vellum-Finish cover

stock only must be ordered through the DOJ. The contractor must contact the DOJ immediately after award to 

arrange one (1) pickup from the DOJ Warehouse located at 3601 Pennsy Road, Landover, MD 20785, Attn: Harry 

Bharat, (202) 316-6430. The contractor will not be entitled to any additional time in the schedule due to the 

contractor’s failure to order/pick up this stock in sufficient time to meet the requirements of the contract schedule. 

The contractor does not pay for the paper; however, the contractor is responsible for prepaying for the freight or 

any other charges related to obtaining the paper. Charges incurred by the contractor for pickup of DOJ-furnished 

stock via small package carrier will be reimbursable upon submission of shipping receipts with the billing invoice.

Under no circumstances will the paper furnished by the Government be used for any purpose other than for 

producing the products under this contract. (See “STORAGE” and “CONTRACT EXPIRATION” specified herein 

for additional information.)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure the correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

individual listed on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

It is anticipated that the Government will make all necessary changes to the electronic file.

PROOFS: One (1) Press Quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) 

that will be used to produce the final printed product. The PDF proof will be evaluated for text flow, image position, 

and color breaks. The proof will not be used for color match.

If any contractor’s errors are serious enough in the opinion of the Government to require revised proofs, the

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this

reproofing; such operations must be accomplished within the original production schedule allotted in the

specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.”
Legal Briefs and Reports Page 12 of 20 

404-S (05/24) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf. 

All text paper used in each copy must be of a uniform shade. 

Text: White Antique Text, basis weight: 60 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A100. 

Fold-ins: White Antique Text, basis weight: 60 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A100. 

White Gloss-Coated Text, basis weight: 60 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A180. 

Cover: White, Peach Tan, and Dawn Gray Vellum-Finish Cover, basis weight: 50 lbs. per 500 sheets, 20 x 26”, 

equal to JCP Code L20. 

NOTE: See “CONTRACTOR TO FURNISH” for additional information. Only the Peach Tan Vellum-Finish cover 

stock will be furnished by the DOJ. Contractor is responsible for furnishing all other required stock. 

PRINTING: At the contractor’s option, the product may be produced via conventional offset or digital printing 

provided that Quality Level III standards are maintained. Final output must be a minimum of 150-line screen and 

at a minimum resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8-bit depth technology. Digital device must 

have a RIP that provides an option for high-quality color matching such as Device Links Technology and/or ICC 

Profiles.

Text: Print text head-to-head in black ink. 

An occasional order will require text pages to be printed in a four-color process when indicated on the print order. 

Four-color process pages may be scattered throughout. 

Fold-ins: Print face only or face and back in black ink. An occasional fold-in may require four-color process 

printing on one side only. 

Covers: Print Cover 1 only in black ink; Covers 2, 3, and 4 are blank. 

NOTE: The GPO imprint line must not appear on the finished product. 

MARGINS: Contractor to follow Supreme Court Rules 33 and 34 (see Attachment 1) or as indicated on the print 

order. 

BINDING: Bind as indicated on the print order. Various binding styles will be ordered as follows: 

Saddle-Stitched Products: Saddle-wire stitch in two places and trim three sides. Each product must contain 

complete 4-page signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side 

of stitches will not be allowed. 

Perfect-Bound Products: Perfect-bind text and wraparound cover; trim three sides. 

Fold-ins: Fold-ins may be ordered gathered in sets and bound as a unit in the briefs, or individually tipped-in 

throughout the text of each brief. Fold-ins may be run as an extended leaf.
Legal Briefs and Reports Page 13 of 20 

404-S (05/24) 

The size of the fold-ins cannot be predetermined at this time, but it is anticipated that the maximum size will be 18 

x 11”. When ordered, fold-ins will require from one to four folds (parallel and/or angle) and may require an angle 

cut in order to tip to text page. 

PACKING: Pack in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner that will guarantee that the product will not be damaged and the package will not 

open nor split during shipping or delivery process. 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, Rev. 7-15) from www.gpo.gov, fill in appropriate blanks, and attach it to shipping bags or shipping 

containers. Label must clearly show the GPO program number, jacket number, and print order number. 

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance 

random copies to test for compliance against the specifications. The print order will indicate the number required, 

if any. When ordered, the contractor must divide the entire order into equal sublots and select a copy from a different 

general area of each sublot. The contractor will be required to certify that the copies were selected as directed using

GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. Copies will be paid 

for at the running rate offered in the contractor’s bid, and their cost will not be a consideration for award. A copy 

of the print order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service-approved Certificate of Mailing, 

identified by the GPO program, jacket, and print order numbers must be furnished with billing as evidence of 

mailing.

DISTRIBUTION: Deliver f.o.b. destination to approximately one (1) address in the Washington, DC area. 

Complete address and quantity will be furnished with the print orders. 

Entrance to the receiving platform at the Department of Justice, Washington, DC, has a maximum height clearance 

of 10’8”. It is the responsibility of the contractor to provide shipment to the platform. No trailer trucks allowed. 

Upon completion of each order, the contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be "Distribution Notice for 

Program 404-S, Print Order XXXXX, Jacket Number XXX-XXX." The notice must provide all applicable tracking 

numbers, delivery method, and title of the product. Contractor must be able to provide copies of all delivery receipts 

upon agency request. 

All expenses incidental to picking up and returning furnished materials (as applicable), maintaining SFTP site, 

submitting proofs, and furnishing sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

PDF soft proofs must be emailed to the ordering agency at the email address specified on the print order. 

The Government will notify the contractor before 3:00 p.m. of electronic transmission to be sent before 10:00 p.m. 

If delivery of a brief is required by a specific time of the day, it will be specified when the order is placed, and will 

also be indicated on the print order. 
Legal Briefs and Reports Page 14 of 20

404-S (05/24)

Deliveries made after the time specified may affect the outcome of pending judicial decisions and may result in 

monetary loss to the Government and/or parties involved in litigation. In such cases, the Government will recover 

the actual damages suffered from the contractor.

Failure to meet scheduled times and dates may result in the Government immediately defaulting the contractor on 

the print order.

Any order rejected by the Government due to a contractor's error/fault must be reprinted, and copies must be 

received at the destination within one (1) workday of the notification of rejection.

The Government will have, on limited occasion, the requirement to notify the contractor that a problem on a print 

order may have occurred, and to delay the production for a short period of time.

In the event the Government delays a production, it will notify the contractor to stop production by no later than 

9:30 a.m., the morning after an order was placed with the contractor the preceding evening.

In the event the Government delays a production, it will notify the contractor to either proceed with production or 

cancel the print order by no later than 12:00 p.m. (noon), the morning after an order was placed with the contractor 

the preceding evening. 

Upon the Government’s approval notification, the Government will still require the contractor to make delivery no 

later than 3:00 p.m. If the Government cancels the print order, the contractor will be reimbursed only for work 

performed prior to the cancelation or stoppage, and in accordance with the prices offered in the “SCHEDULE OF 

PRICES.”

No definite schedule for placement of orders can be predetermined. 

The following schedules begin the SAME day as notification of the availability of the print order and furnished 

material; the SAME workday as notification will be the first workday of the schedule.

Regular Schedule: Approximately 50% of the orders placed will require a regular schedule.

 Contractor must complete production and distribution within one (1) workday of receipt of the print order 

and furnished material, no later than 3:00 p.m. NOTE: For example, a print order placed no later than 10:00 

p.m. on Tuesday would need to be delivered no later than 3:00 p.m. on Wednesday.

 If proofs are required, the contractor must deliver up to 200 pages of proofs within eight (8) hours of 

notification of the availability of copy. The remaining proofs shall be submitted in increments of 80 pages. 

An additional two (2) hours will be allowed for each additional increment of 80 pages, or fraction thereof.

 If corrections are required, the Government will submit new electronic media.

NOTE: For orders requiring the regular schedule, the Department of Justice will occasionally request the 

contractor to provide proofs from electronic media to the Government by 9:00 a.m., regardless of when the 

order was placed. The Government will review the proof copy, and notify the contractor no later than 12:00 

p.m. (noon), on the same day to either proceed with production or cancel the print order.

 In the event proofs are requested, the Government will still require the delivery of the order to be made by 

3:00 p.m. on the originally scheduled delivery date on the print order.

 If proofs are not required, the contractor will complete production and make delivery by 3:00 p.m. in 

accordance with the first bullet point above.

 All proof and transit time are included in the one (1) workday schedule.
Legal Briefs and Reports Page 15 of 20 

404-S (05/24) 

Accelerated Schedule: Approximately 50% of the orders placed will require an accelerated schedule. 

 Contractor must complete production and delivery within four (4) hours of notification of the availability

of print order and furnished materials. 

 Contractor will be notified in writing and/or by phone by 3:00 p.m. the day prior to a print order being 

placed with the accelerated 4-hour schedule requirement.

 When proofs are required, a Department of Justice representative will be on-site to conduct a proof 

inspection at the contractor’s plant. The representative will occasionally request the contractor to provide 

revised proofs after changes have been incorporated. NOTE: Delivery date and time as indicated on the 

print order are critical.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Offices of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance Section via email at compliance@gpo.gov, or via telephone at (202) 512.0520. Personnel receiving 

email or call will be unable to respond to questions of a technical nature or to transfer any inquiries. 

STORAGE: The contractor must properly store all furnished paper stock in a manner that provides protection from 

any type of damage, especially from the elements. 

Contractor must keep an accurate and updated account of how much stock is used under the requirements of this 

contract, including spoilage and/or damaged stock. The contractor will be responsible for reimbursing the 

Government for any stock that is damaged while in their possession. 

CONTRACT EXPIRATION: The contractor must return any unused paper stock to the DOJ upon completion of 

the contract. 
Legal Briefs and Reports Page 16 of 20

404-S (05/24)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year's production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

PREMIUM PAYMENTS: Orders requiring the accelerated schedule will be paid for at the premium rate under 

the contractor’s offered percentage in the “SCHEDULE OF PRICES.”

All other orders will be placed with the regular schedule and paid for at the basic prices offered.

Percentages offered for premium-priced work are additional to the basic prices offered for units of work. Premium 

payments, when authorized, will apply to all items except Item II., “PAPER” in the “SCHEDULE OF PRICES.”

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments that 

were anticipated, and the contractor will not list such items on their billing invoice.

It is estimated that 50% of all orders placed on this contract will require an accelerated schedule. Premium payments 

for an accelerated schedule will be evaluated for award. Evaluation will be affected by applying the percentage 

increase, offered for the accelerated schedule in the “SCHEDULE OF PRICES” (Item III.), to 50% of the prices 

offered for all items, except Item II., “PAPER.”

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. (a) 207 201

(b) 5,637 5,618

(c) 62 60

(d) 5,947 4,868

(e) 6 3

(f) 3 11

(g) 3 2

(h) 3 2

II. (a) 5,243

(b) 25

(c) 3

(d) 512
Legal Briefs and Reports Page 17 of 20 

404-S (05/24) 

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the “DETERMINATION OF AWARD”) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate.

For saddle-stitched and perfect-bound products, a charge will be allowed for each text page, whether printed or 

blank. Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text for 

saddle-stitched products. 

For the fold-ins, a charge will be allowed for each “fold-in unit.” The number of units in a particular fold-in will be 

determined by dividing its trim size (expressed in square inches) by 57 square inches, with any fractional remainder 

being counted as a whole. 

Contractor is not allowed to charge for text pages or fold-ins under both line items for black and four-color process.

Cost of all required paper must be charged under Item II., “PAPER.”

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered must be all inclusive, as 

applicable and must include the cost of all required materials and operations necessary (including proofs) for 

the printing, binding, packing, and distribution of the product listed in accordance with these specifications.

Makeready Running Per 

and/or Setup 100 copies 

(1) (2) 

 Saddle-Stitched Products:

(a) Cover: Printing in black ink only, 

including binding ............................................. per complete cover ...... $___________ $____________ 

(b) Text: Printing in black ink only,

 including binding .............................................................. per page ...... $___________ $____________ 

__________ 

 (Initials)
Legal Briefs and Reports Page 18 of 20 

404-S (05/24) 

Makeready Running Per 

and/or Setup 100 copies 

(1) (2) 

Perfect-Bound Products:

(c) Cover: Printing in black ink only, 

including binding ............................................. per complete cover ...... $___________ $____________ 

(d) Text: Printing in black ink only, 

 including binding .............................................................. per page ...... $___________ $____________ 

 Color Text Pages (in either binding method):

(e) Printing in four-color process, including binding ............. per page ...... $___________ $____________ 

Fold-ins:

(f) Printing one side only in black ink,

including binding and inserting page into 

briefs in proper sequence prior to binding ............. per fold-in unit ...... $___________ $____________ 

(g) Printing one side only in four-color process, 

including binding and inserting page into 

briefs in proper sequence prior to binding ............. per fold-in unit ...... $___________ $____________ 

(h) Printing on second side in black ink ...................... per fold-in unit ...... $___________ $____________ 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered. 

NOTE: Contractor is not allowed to charge for any cover stock furnished by the Government. 

Computation of the net number of leaves will be based on the following: 

Text - Each page-size leaf. 

Covers - Two page-size leaves will be allowed for each complete cover. Prices offered must include the cost of 

paper for backstrip, when required.

Fold-ins - One page-size leaf will be allowed for each “fold-in unit.” The number of units in a particular foldin will be determined by dividing its trim size (expressed in square inches) by 57 square inches, with any 

fractional remainder being counted as a whole. 

Per 100 Leaves

(a) White Antique Text (60-lb.) .................................................................................................. $____________ 

(b) White Gloss-Coated Text (60-lb) .......................................................................................... $____________ 

(c) White Vellum-Finish Cover (50-lb.) ..................................................................................... $____________ 

(d) Colored Vellum-Finish Cover (50-lb.) .................................................................................. $____________ 

__________ 

 (Initials)
Legal Briefs and Reports Page 19 of 20

404-S (05/24)

III. PREMIUM PAYMENTS: Premium payments, when authorized, will apply to all items except Item II., 

“PAPER.” The percentage increase will be added to all orders which require the “Accelerated Schedule.”

Percentage increase.................................................................................................................... ____________%

My production facilities are located within the assumed area of production ...................... .....______yes _____no

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government Furnished Material ___________________________________ 

a. Number of hours from acceptance of print order to pickup of 

Government Furnished Material............................................................................................. ____________ 

b. Number of hours from pickup of Government Furnished Material 

to delivery at the contractor’s plant ........................................................................................____________ 

2. Proposed carrier(s) for delivery of completed product_____________________________________________ 

a. Number of hours from notification to carrier to pickup of completed product...................... ____________ 

b. Number of hours from pickup of completed product to delivery at destination ..................... ____________

__________ 

 (Initials)
Legal Briefs and Reports Page 20 of 20

404-S (05/24)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in 

the expiration of the bid before award. 

BIDDER’S NAME AND SIGNATURE: Unless a specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy 

of all pages in "SECTION 4. – SCHEDULE OF PRICES," including initialing/signing where indicated. Valid 

electronic signatures will be accepted per the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the Bid being declared non-responsive.

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________ 

 (Email) (Fax Number)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

 (Initials) (Initials)
Rule 33. Document Preparation: Booklet Format; 8

1

/2- by 11-Inch Paper Format

1. Booklet Format: (a) Except for a document expressly 

permitted by these Rules to be submitted on 81

/2- by 11-inch 

paper, see, e. g., 

with the Court shall be prepared in a 61/8- by 91/4-inch booklet 

format using a standard typesetting process (e. g., hot metal, 

photocomposition, or computer typesetting) to produce text

ATTACHMENT 1 Page 1 of 7
SUPREME COURT RULE 33 43

printed in typographic (as opposed to typewriter) characters. 

The process used must produce a clear, black image on white 

paper. The text must be reproduced with a clarity that 

equals or exceeds the output of a laser printer.

(b) The text of every booklet-format document, including 

any appendix thereto, shall be typeset in a Century family 

(e. g., Century Expanded, New Century Schoolbook, or Century Schoolbook) 12-point type with 2-point or more leading 

between lines. Quotations in excess of 50 words shall be 

indented. The typeface of footnotes shall be 10-point type 

with 2-point or more leading between lines. The text of the 

document must appear on both sides of the page.

(c) Every booklet-format document shall be produced on 

paper that is opaque, unglazed, and not less than 60 pounds 

in weight, and shall have margins of at least three-fourths of 

an inch on all sides. The text eld, including footnotes, may 

not exceed 41

/8 by 71/8 inches. The document shall be bound 

stitch or perfect binding preferred) so as to permit easy 

opening, and no part of the text should be obscured by the 

binding. Spiral, plastic, metal, or string bindings may not 

be used. Copies of patent documents, except opinions, may 

be duplicated in such size as is necessary in a separate 

appendix.

(d) Every booklet-format document shall comply with the 

word limits shown on the chart in subparagraph 1(g) of this 

Rule. The word limits do not include the questions presented, the list of parties and the corporate disclosure statement, the table of contents, the table of cited authorities, the 

listing of counsel at the end of the document, or any appendix. The word limits include footnotes. Verbatim quotations required under Rule 14.1(f) and Rule 24.1(f), if set out 

in the text of a brief rather than in the appendix, are also 

excluded. For good cause, the Court or a Justice may grant 

le a document in excess of the word limits, but 

application for such leave is not favored. An application to 

exceed word limits shall comply with Rule 22 and must be 

 date

ATTACHMENT 1 Page 2 of 7
44 SUPREME COURT RULE 33

of the document in question, except in the most extraordinary circumstances.

(e) Every booklet-format document shall have a suitable

cover consisting of 65-pound weight paper in the color indicated on the chart in subparagraph 1(g) of this Rule. If a 

cover shall be the same as that of the cover of the document 

it supports. The Clerk will furnish a color chart upon request. Counsel shall ensure that there is adequate contrast 

between the printing and the color of the cover. A docuparty represented by the Solicitor General, shall have a gray 

cover. A joint appendix, answer to a bill of complaint, motion for leave to intervene, and any other document not listed 

in subparagraph 1(g) of this Rule shall have a tan cover.

(f) Forty copies of a booklet-format document shall be 1

2- by 11-

inch paper shall also be submitted.

(g) Word limits and cover colors for booklet-format documents are as follows:

e

Type of Document Word

Limits Color ofCover

(i) Petition for a Writ of Certiorari (Rule 14); Motion for Leave to File a Bill of Complaint and

Brief in Support (Rule 17.3); Jurisdictional

Statement(Rule 18.3); Petition for an Extraordinary Writ (Rule 20.2) 9,000 white

(ii) Brief in Opposition (Rule 15.3); Brief in Opposition to Motion for Leave to File an Original

Action (Rule 17.5); Motion to Dismiss or

(Rule 18.6); Brief in Opposition to Mandamus or Prohibition (Rule 20.3(b)); Response to a Petition for Habeas Corpus (Rule 20.4); Respondent’s Brief in Support of Certiorari (Rule 12.6) 9,000 orange

(iii) Reply to Brief in Opposition (Rules 15.6 and

17.5); Brief Opposing a Motion to Dismiss or

3,000 tan

(iv) Supplemental Brief (Rules 15.8, 17, 18.10, and

25.6) 3,000 tan

(v) Brief on the Merits for Petitioner or Appellant

(Rule 24); Exceptions by Plaintiff to Report of

Special Master (Rule 17) 15,000 light blu

ATTACHMENT 1 Page 3 of 7
SUPREME COURT RULE 33 45

(vi) Brief on the Merits for Respondent or Appellee (Rule 24.2); Brief on the Merits for Respondent or Appellee Supporting Petitioner or

Appellant (Rule 12.6); Exceptions by Party

Other Than Plaintiff to Report of Special Master (Rule 17) 15,000 light red

(vii) Reply Brief on the Merits (Rule 24.4) 6,000 yellow

(viii) Reply to Plaintiff’s Exceptions to Report of

Special Master (Rule 17) 15,000 orange

(ix) Reply to Exceptions by Party Other Than

Plaintiff to Report of Special Master (Rule 17) 15,000 yellow

(x) Brief for an Amicus Curiae at the Petition

Stage or pertaining to a Motion for Leave to

le a Bill of Complaint (Rule 37.2) 6,000 cream

(xi) Brief for an Amicus Curiae in Support of the

Plaintiff, Petitioner, or Appellant, or in Support of Neither Party, on the Merits or in an

Original Action at the Exceptions Stage light

(Rule 37.3) 9,000 green

(xii) Brief for an Amicus Curiae in Support of the

Defendant, Respondent, or Appellee, on the

Merits or in an Original Action at the Excep- dark

tions Stage (Rule 37.3) 9,000 green

(xiii) Petition for Rehearing (Rule 44) 3,000 tan

(h) A document prepared under Rule 33.1 must be accom- 

 unrepresented party, or the preparer of the document stating that 

the brief complies with the word limitations. The person 

word-processing system used to prepare the document. The 

word-processing system must be set to include footnotes in 

words in the document. The shall accompany the 

document when it is presented to the Cle

person other than a member of the Bar of this Court, the 

counsel of record, or the unrepresented party, it must contain 

U. S. C. § 1746.

2. 8

1 2- by 11-Inch Paper Format: (a) The text of every 

document, including any appendix thereto, expressly permitATTACHMENT 1 Page 4 of 7
46 SUPREME COURT RULE 34

ted by these Rules to be presented to the Court on 81

2- by

11-inch paper shall appear double spaced, except for indented

quotations, which shall be single spaced, on opaque, unglazed, white paper. The document shall be stapled or

bound at the upper left-hand corner. Copies, if required,

shall be produced on the same type of paper and shall be

legible. The original of any such document (except a motion

 the 

party proceeding pro se or by counsel of record who must be 

a member of the Bar of this Court or an attorney appointed 

under the Criminal Justice Act of 1964, see 18 U. S. C.

§ 3006A(d)(6), or under any other applicable federal statute.

Subparagraph 1(g) of this Rule does not apply to documents

prepared under this paragraph.

(b) Page limits for documents presented on 81

2- by 11-inch

paper are: 40 pages for a petition for a writ of certiorari, 

jurisdictional statement, petition for an extraordinary writ, 

pages for a reply to a brief in opposition, brief opposing a 

for rehearing. The exclusions in subparagraph 1(d) 

of this Rule apply.

Rule 34. Document Preparation: GeneralRequirements

Every document, whether prepared under Rule 33.1 or 

Rule 33.2, shall comply with the following provisions:

1. Each document shall bear on its cover, in the order indicated, from the top of the page:

(a) the docket number of the case or, if there is none, a

space for one;

(b) the name of this Court;

(c) the caption of the case as appropriate in this Court;

(d) the nature of the proceeding and the name of the court

from which the action is brought (e. g., “On Petition for Writ 

of Certiorari to the United States Court of Appeals for the 

Fifth Circuit”; or, for a merits brief, “On Writ of Certiorari 

to the United States Court of Appeals for the Fifth Circuit”);

ATTACHMENT 1 Page 5 of 7
SUPREME COURT RULE 34 47

(e) the title of the document (e. g., “Petition for Writ of

Certiorari,” “Brief for Respondent,” “Joint Appendix”);

(f) the name of the attorney who is counsel of record for

the party concerned (who must be a member of the Bar of 

this Court except as provided in Rule 9.1) and on whom 

service is to be made, with a notation directly thereunder 

identifying the attorney as counsel of record and setting out 

counsel’s address, e-mail address, and telephone number. Only one counsel of record may be noted on a single 

document, except that counsel of record for each party must 

be listed on the cover of a joint appendix. The names of 

other members of the Bar of this Court or of the bar of the 

highest court of State acting as counsel, and, if desired, their 

addresses, may be added, but counsel of record shall be 

admitted to a state bar may not be listed, unless the party 

is appearing pro se, in which case the party’s name, address, 

and telephone number shall appear.

(g) The foregoing shall be displayed in an appropriate typographical manner and, except for of counsel, 

may not be set in type smaller than standard 11-point, if the 

document is prepared as required by Rule 33.1.

2. Every document (other than a joint appendix), that exceeds 1,500 words when prepared under Rule 33.1, or that 

exceeds ve pages when prepared under Rule 33.2, shall contain a table of contents and a table of cited authorities 

(i. e., cases alphabetically arranged, constitutional provisions, 

statutes, treatises, and other materials) with references to 

the pages in the document where such authorities are cited.

3. The body of every document shall bear at its close the

name of counsel of record and such other counsel, 

on the cover of the document in conformity with subparagraph 1(f) of this Rule, as may be desired.

4. Every appendix to a document must be preceded by a

table of contents that provides a description of each document in the appendix.

5. All references to a provision of federal statutory law

should ordinarily be cited to the United States Code, if the

ATTACHMENT 1 Page 6 of 7
48 SUPREME COURT RULE 35

provision has not been to the United States Code, citation should be to the Statutes at Large. Additional or alternative citations should be provided only if there is a 

particular reason why those citations are relevant or necessary to the argument.

6. A case in which privacy protection was governed by

Federal Rule of Appellate Procedure 25(a)(5), Federal Rule 

of Bankruptcy Procedure 9037, Federal Rule of Civil Procedure 5.2, or Federal Rule of Criminal Procedure 49.1 is governed by the same Rule in this Court. In any other case, 

privacy protection is governed by Federal Rule of Civil Procedure 5.2, except that Federal Rule of Criminal Procedure

49.1 governs when an extraordinary writ is sought in a criminal case. If the Court schedules and oral argument 

in a case that was governed by Federal Rule of Civil Procedure 5.2(c) or Federal Rule of Criminal Procedure 49.1(c), 

the parties shall submit electronic versions of all prior and 

subsequent lings with this Court in the case, subject to the 

redaction Rules set forth above.

ATTACHMENT 1 Page 7 of 7