Jacket:

Title:

Agency:

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DLA NORFOLK VA 23511

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Bid Terms Discounted Total

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Monach Litho Inc.

Contractor Name

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Jacket 622-019 R-1 2022/23 Desktop PLANNER (DSO 777006) Page 1 of 8

622-019 R-1 DLA Norfolk / 2-202182G-777006 

Specifications by LU 

Reviewed by RG 

U.S. GOVERNMENT PUBLISHING OFFICE

U.S. Government Publishing Office (GPO) 

291 Virginia Beach Blvd., Ste. 401 

Virginia Beach Regional Printing Procurement Office 

Virginia Beach, Virginia 23462 

REVISED: Revised to change the quantity from 150,000 to 100,000, and delivery date is revised to April 15, 

2022. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time January 21, 2022 at the 

U.S. Government Publishing Office, Virginia Beach Regional Office, 291 Independence Blvd., Suite 401, 

Virginia Beach, VA 23462. Due to COVID-19, this will NOT be a public bid opening. 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL Ledo Ulerio (757) 

490-7943 AFTER AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR WHOSE 

NAME APPEARS IN THE UPPER PORTION OF THE PURCHASE ORDER. NO COLLECT CALLS. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office of Virginia Beach Regional Office will 

NOT be open. Based on this, bidders MUST submit email bids to bidsvirginiabeach@gpo.gov for this solicitation. 

No other method of bid submission will be accepted at this time. The jacket number and bid opening date must be 

specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date 

specified above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following: 

1) Illegibility of bid. 

2) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3) The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4) When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1,000’s. The price for 

additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not 

be a factor for determination of award. 

Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as applicable, and return 

page. 

The jacket number and bid opening date must be specified with the emailed bid submission. Refer to Facsimile 

Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January, 2018. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. For 

information regarding the solicitation requirements prior to award, email Ledo Ulerio at lulerio@gpo.gov For 

contract administration after award, contact Ledo Ulerio at (757) 490-7943. 
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GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government 

reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require 

other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question 

and may be asked to supply samples of similar items. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Vendors are expected to submit invoices within 15 days of job shipping/delivery. 

MODS: If any additional costs are incurred during the production of this job due to Government action (i.e. 

AAs), contractor is REQUIRED to submit written request to the Printing Specialist for written approval BEFORE 

proceeding. 

Only a warranted GPO Contracting Officer acting within their appointed limits, has the authority to issue 

modifications or otherwise change the terms and conditions of this contract. If an individual other than the GPO 

Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed 
Jacket 622-019 R-1 2022/23 Desktop PLANNER (DSO 777006) Page 3 of 8

with the change and shall immediately notify the GPO Contracting Officer. Proceeding with any work not 

authorized by the GPO Contracting Officer will be at the Contractor’s own risk. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," 

necessary to produce the product in accordance with these specifications. 

GOVERNMENT TO FURNISH: Purchase Order and furnished material (Digital file on thumb drive, color proofs 

and collated lasers upon award from Jennifer Brown) will be ready for pickup no later than January 24, 2022. 

PREFLIGHT: Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished 

media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, 

or data corruption that might interfere with proper file image processing must be reported to Lulerio@gpo.gov. 

PRODUCT: Desktop day planner pad printed in 4 color process, Red 187C and Blue 296C plus Spot Varnish, 

Shrink-wrap in units of 25's. 

QUANTITY: 100,000 total Desktop Planner (DSO 777006) 

TITLE: 2022/23 DESKTOP PLANNER (DSO 777006)

TRIM Size: 

Day Planner Sheets: 21-3/4 x 15” 

Base Sheet: 21-3/4 x 17-3/4” 

Chipboard backing: 21-3/4 x 17-3/4” 

SCHEDULE: 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

DISTRIBUTION: Deliver f.o.b. destination. Ship all destinations by traceable means. All expenses incidental 

to picking up and returning materials and samples must be borne by the contractor. 

Inside delivery (to arrive at destination) by April 14, 2022 by 2pm local time. 

DESCRIPTION: 

PAPER: 

-Day Planner Sheets: 

White Uncoated Text, basis weight: 70 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60. 

-Base Sheet: 

 Litho White Coated One-Side Cover (C1S), 12 pt., equal to JCP Code L70. 

-Backing: Chipboard 22pt. Thick. 

-Book Cloth Black, 1-5/8” wide strip.

INK: 4 color process, Red 187C and Blue 296C plus spot varnish.

MARGINS: Day planner sheets/page, all pages bleed all 4 sides. Base Sheet Bleed 3 sides. 

VARNISH: A "low rub" spot varnish required over all full color illustrations and color builds. 

Printing: Each day planner sheet (12) and Base sheet prints face only in 4 color process, Red (187C) and Blue 

(296C), plus spot vanish. The Base Sheet prints face only in 4 color process, Red (187C) and Blue 

(296C), plus spot vanish at the bottom portion (2-3/4" x 21-3/4"). 
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Format: Day Planner Sheets July 2022 thru June 2023, a 13th sheet (Base Sheet) to be collated in sequence, 

padded (top edge) with black book cloth and chipboard backing (22 pt. thick). Follow files for color breaks. 

Perforation: Day Planner Sheets - Perforate once, with a full horizontal perforation long the 

21-3/4" dimension, 3⁄4" from the top edge. 

NOTE: LITHO PERFORATIONS ARE NOT ACCEPTABLE. 

Binding: Trim 4 sides. Collate day planner sheets July 2022 thru June 2023, base sheet and backing chipboard 

and bind with four (4) wire stitches @ 7-1/4” center to center and 1⁄4” center to edge along the 21-3/4 top 

dimension, through the sheets and chipboard. After wire stitching, cover along the bind edge with a 1-5/8" X 21-

3/4" strip of black book cloth, lapping equally@ approximately 11/16" over the top sheet and wrapping around 

the top edge to lap over the chipboard. Cloth strip must be firmly glued in place. 

Die cut four (4) 3⁄4” slits on the lower right side of the base sheet to house a business card. Follow files for 

position. 

Apply two (2) 1 x 1” patches of double-sided tape on the chipboard, one patch on the left side @ 1-1/4” from the 

left trim edge and one on the right side @ 1-1/4” from the right trim edge. Position both patches approximately 

@ 1-1/2” from the bottom. 

NOTE: End user will expose double sided tape adhesive and fasten base sheet to backing sheet, after inserting 

business card. 

PROOF: PDF and 2 Preproduction proof are required. 

*PDF Proof: 

Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. Include REMINDER that agency can keep 

proof Two (2) workdays. Date of receipt is NOT considered first workday. 

Contractor must call Jennifer Brown at 757-278-8264 to confirm receipt. 

Email PDF to: jennifer.2.brown@dla.mil and Lulerio@gpo.gov. 

After PDF is approved send 2 prior to production proof to 2 addresses: 

Contractor must supply a proof sign-off sheet and return airbill. Also please include a reminder that the agency 

can only keep Samples 2 days. 

The Prior to Production Samples must be produced as specified using the format, ink, stock, equipment, and 

methods of production that will be used in producing the final product. Do not print the entire quantity until 

receipt of the OK from the Government. 

Prior to the commencement of production of the contract production quantity, the contractor shall submit samples 

to: 

1 sample to: 

Vincent S. Bradley 

22728 Avelar Creek Dr 

Riverview, FL 33578 
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1 Sample to: 

Buffy Torres 

6105 Lakeaires Drive 

Cumming, GA 30040 

Samples will be tested for conformance of material(s). 2 sample will be tested for usage on the specified 

equipment and/or for construction. The container and accompanying documentation shall be marked 

PREPRODUCTION SAMPLES and shall include the GPO jacket, purchase order, and program numbers. The 

samples must be submitted in sufficient time to allow Government testing of the samples and production and 

shipment in accordance with the shipping schedule. The Government will approve, conditionally approve, or 

disapprove the samples within 2 workdays of the receipt thereof. Approval or conditional approval shall not 

relieve the contractor from complying with the specifications and all other terms and conditions of the contract. A 

conditional approval shall state any further action required by the contractor. A notice of disapproval shall state 

the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time 

specified above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples 

will not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract 

price for the production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured. 

BINDING: See description. 

Packing: Shrink-wrap in units of 25’s and box per mailing carton. Follow GPO white shipping label. Carton labels 

must show title, quantity, form number and control number and must appear on the outside of the mailing and 

shipping cartons. Use new corrugated fiberboard for mailing and shipping containers. Shipping containers may 

contain more than one mailing carton provided the weight does not exceed 50 Lbs. Use only new corrugated solid 

fiberboard containers with minimum bursting strength of 275 p.s.i. 

PALLETS/PALLETIZING: Pallets used for delivery to AMWARE Fulfillment in Austell, GA MUST be wood 

and have front and rear load beam, with a single (1) 48" long 2 x 4 upright support, centered on the length of the 48" 

dimension; this will allow a "fixed-fork unloader/uploader to enter the pallets and place them in the warehouse 

racks. Pallets MUST be partially shrink-wrapped, and the size MUST be 48" X 40", with a maximum height of 48". 

Cartons MUST be stacked on pallets in a staggered manner to ensure maximum stability. 
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Pallets shall be suitably packed so as to insure acceptance and safe delivery by common carrier. Maximum gross 

weight is 2,000 lbs. Pack flush to corners, top side up, label facing out, without overhang at any edge. Voids must 

be to the center of the pallet. Pack with care. Loaded pallets may be stored four high at destination. 

Noncompliance with the palletizing specifications may be cause for the Government to reject the shipment at 

destination and return it to the contractor at their expense. The Government may, at its option, offer the contractor an 

opportunity and a reasonable time to correct, however, the Government may choose to repackage in accordance with 

the specifications and charge all costs to the contractor. 

NOTE: Pallets are required for all destinations receiving 10 or more shipping containers. Failure to properly 

palletize may be cause for re-palletizing at contractor's expense. See GPO Contract Terms. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of 

 Ordered Sublots 

 100,000 200 

 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

NOTIFICATION OF SHIPMENT: Contractor must notify the ordering agency on the same day that the 

product ships/delivers via e-mail sent to jennifer.2.brown@dla.mil and lulerio@gpo.gov. The subject line of this 

message shall be Distribution Notice for Jacket 622-019. The notice must provide all applicable tracking numbers, 

shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping 

receipts upon agency request. 

Deliver final product including Blue Label copies to: 

Angela Smith 

AMWARE Fulfillment 

8125B Troon Circle 

Austell, GA 30168 

770-739-7070 ext. 2402 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level 1 

(b) Finishing Attributes -- Level 1 

(c) Exceptions: None 
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Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level 1. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Preproduction Sample 

P-8. Halftone Match Approved Preproduction Sample 

P-9. Solid and Screen Tint Color Match Pantone Matching System/ 

 Approved Preproduction Sample 

P-10. Process Color Match Approved Preproduction Sample 
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Bidders must fill out this page and return it. 

BID PRICE: $________________ ADDITIONAL RATE: $_____________ PER: _____________ 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. 

Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. 

Electronic signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive.. 

Bidder _____________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

_______________________________________________________________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials) 

___________________________________________________________________________________________