6419S June 1, 2019 through May 31, 2020 A&E Digital Printing ACS Document Imaging Duncan Parnell Gray Graphics Omni Pro, Inc 

Reprographics: Drawings, Specifications & CD/DVD Duplication Charleston, SC Knoxville, TN N. Charleston, SC Capitol Hts, MD Montclair, CA

390-00132 410-01479 390-28831 190-38435 040-65723

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. REPRODUCTION, DUPLICATION, PACKING & DISTRIBUTION (a) Drawings, 22 x 34" text, reproduce in black ink only.........per page 7,762 1.08 8,382.96 0.13 1,009.06 0.84 6,520.08 0.80 6,209.60 1.00 7,762.00

 (b) Drawings, 11 x 17" text, reproduce in black ink inly..........per page 28,203 0.21 5,922.63 0.09 2,538.27 0.10 2,820.30 0.40 11,281.20 0.10 2,820.30

 (c) Drawings, 11 x 17" covers, reproduce in color.........per set 96 1.32 126.72 0.43 41.28 2.00 192.00 1.00 96.00 0.50 48.00

 (d) Specifications, 8.5 x 11" text, reproduce in black ink only...........per page 146,355 0.08 11,708.40 0.06 8,781.30 0.06 8,781.30 0.10 14,635.50 0.03 4,390.65 (e) Specifications, 8.5 x 11" text, reproduce in color......................per page 9,660 0.32 3,091.20 0.14 1,352.40 0.28 2,704.80 0.20 1,932.00 0.30 2,898.00

 (f) Specifications, 8.5 x 11" covers, reproduce in color..................per set 150 0.69 103.50 0.38 57.00 1.15 172.50 2.00 300.00 0.30 45.00 (g) CD/DVD Duplication.............. per disc 90 5.00 450.00 7.00 630.00 7.50 675.00 4.00 360.00 5.00 450.00 (h) Printing face of CD/DVD in 4-color process............per disc 90 6.00 540.00 0.00 0.00 5.00 450.00 1.00 90.00 1.00 90.00II. ADDITIONAL OPERATIONS: (a) Drawings, screw posts, including binding strip and reinforcement...... per set 137 25.00 3,425.00 4.50 616.50 10.00 1,370.00 2.00 274.00 6.00 822.00 (b) Specifications, screw posts, including drilling and reinforcemment..... per volume 150 8.00 1,200.00 1.50 225.00 10.00 1,500.00 6.00 900.00 6.00 900.00

 (c) Rolling drawings and wrapping in Kraft Paper............. per roll 137 1.00 137.00 0.00 0.00 0.00 0.00 4.00 548.00 0.00 0.00

 (d) Clear Clamshell Cases, including insertion of disc........per case 90 2.00 1,200.00 0.50 225.00 1.00 90.00 2.00 180.00 0.50 45.00

III. PACKING AND DISTRIBUTION (a) Packing and sealing shipping containers 5 40.00 200.00 2.43 12.15 4.00 20.00 4.00 20.00 10.00 50.00

CONTRACTOR TOTALS 36,487.41 15,487.96 25,295.98 36,826.30 20,320.95CONTRACTOR DISCOUNT 0.00 0.00 0.00 0.00 0.00 0.00 0.02 736.53 0.00 0.00

$36,487.41 $15,487.96 $25,295.98 2%20 days $36,089.77 $20,320.95

Abstracted by: Bruce M. Canzanella SEE FILE AWARDED

Certified by: Richard W. Gilbert
Program 6419-S Page 1 of 15 

Specifications by BMC 

Reviewed by MRN

 

TO SUBMIT AN OFFER, THE CONTRACTOR IS REQUIRED TO COMPLETE SECTION 4 AND 

SUBMIT NO LATER THAN: 11:00 A.M., ON MAY 31, 2019. 

Submit bid to: U.S. Government Publishing Office, 2825 Noisette Boulevard, North Charleston, SC 29405-1819. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO 

RPPO Charleston, Fax No. (843) 743-2068. The Program Number and bid opening date must be specified with 

the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as 

revised January 2018. NOTE: BIDS RECEIVED AFTER 11:00 A.M. ON THE BID OPENING DATE 

SPECIFIED ABOVE WILL NOT BE CONSIDERED FOR AWARD. 

U.S. GOVERNMENT PUBLISHING OFFICE 

Charleston, SC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

 Reprographics Services: Drawings, Specifications, and CD/DVD Duplication 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

DLA Information Services, South Branch 

Jacksonville, FL 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning date of award and ending May 

31, 2020, plus up to four optional 12-month extension periods in accordance with the “Option to Extend the Term 

of the Contract” clause in Section 1 of this contract. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully 

read this publication as the applicable terms within become an integral part of this contract. The document is 

posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major 

revisions. 

This is a new contract thus there is no previous abstract available. 

Direct all questions concerning these specifications to Bruce Canzanella at (843) 743-2036, ext. 1, or e-mail 

bcanzanella@gpo.gov. 
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 2 of 15 

6419-S (05/20) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to GPO 

Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, 

Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 

1979 (Revised August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf?sfvrsn=2

SUBCONTRACTING: No subcontracting will be allowed on this contract. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

 (a) Printing (Page related) Attributes -- Level III. 

 (b) Finishing (Item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Electronic Media 

P-10. Process Color Match Electronic Media 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “Extension of Contract 

Term” clause. See also “Economic Price Adjustment” for authorized pricing adjustments. 

EXTENSION OF THE CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO 

and the contractor. 
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 3 of 15 

6419-S (05/20) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from date of award to May 31, 2020, and the second and any succeeding period(s) will extend 

for 12 months from the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 

2019, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual “Print Order” for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

In order to determine the responsibility of the prime contractor, the Government reserves the right to conduct an 

on-site preaward survey at the contractor's facility or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following financial 

documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 4 of 15 

6419-S (05/20) 

 The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from date of award through May 31, 2020, plus for such 

additional period(s) as the contract is extended. All print orders issued are subject to the terms and conditions of 

the contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued” 

upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering.” The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall 

not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

To check on the status of a payment e-mail to invoice-inquiry@gpo.gov
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 5 of 15 

6419-S (05/20) 

Contractor’s billing invoice must be itemized in accordance with the line items in the “Schedule of Prices.” 

MODIFICATIONS: If any additional costs are incurred during the production of any print order under this 

contract due to Government action (i.e., Author’s Alterations), contractor is REQUIRED to contact the publishing 

specialist in writing for approval BEFORE proceeding. 
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 6 of 15 

6419-S (05/20) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the reproduction of drawings and specifications and CD/DVD duplication 

on a fast turnaround schedule requiring such operations as electronic prepress, reproduction, duplication, binding, 

packing, and distribution. 

TITLE: Reprographics Services: Drawings, Specifications, and CD/DVD Duplication. 

FREQUENCY OF ORDERS: Based upon past performance, it is anticipated that approximately 10 to 15 orders 

per year will require one or more of the following products as follows: 

1. Drawing Prints on Paper – When ordered, it is anticipated that approximately 1 to 500 pages will require 

approximately 1 to 15 copies. 

2. Specification Prints on Paper – When ordered, it is anticipated that approximately 1 to 2,700 pages will 

require approximately 1 to 15 copies. 

3. CD/DVD Duplication – When ordered, it is anticipated that approximately 1 to 15 CD’s or DVD’s will be 

duplicated. 

NOTE: For the purpose of this contract, “Drawing Prints on Paper” will be referred to as “Drawings,” and 

“Specification Prints on Paper” will be referred to as “Specifications.” 

More than one print order may be issued on the same day, requiring the same schedule. 

TRIM SIZE: 

Drawings: 

Full-Size: 22 x 34”. 

Half-Size: 11 x 17”. 

Most orders will require both full and half size copies of the plans. Contractor to reduce images to scale. 

Specifications: 8-1/2 x 11”. 

 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: Windows XP (or later). 

 Storage Media: Electronic files via AMRDEC SAFE transfer or via FTP. 

 Software: Latest version of Adobe Acrobat. 

 

 All platform system and software upgrades (for specified applications) which may occur 

during the term of the contract must be supported by the contractor. 

 Fonts: Fonts will be furnished, embedded, or embedded subsets.

The contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archives 

immediately after completion of the contract. 

 Additional 

 Information: Files will be furnished in PDF format. 
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 7 of 15 

6419-S (05/20) 

Master disc(s) for CD/DVD Duplication. 

Print orders. 

Identification markings such as register marks, commercial identification marks of any kind, etc., form number, 

and revision date, carried in the electronic files, must not print on the finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish,” necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

Charleston GPO at (843) 743-2036, ext 1, AND to the Agency representative who issued the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic file. It is 

anticipated that the Government will make all major revisions. Prior to making revisions, the contractor shall copy 

the furnished files and make all changes to the copy. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011. 

Government Paper Specifications Standards, No. 12 - https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_12.pdf?sfvrsn=70b9613d_8

All text stock used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine. 

Drawings: 

Text: White Bond, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code G10. 

Covers: White Index, basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30-1/2”, equal to JCP Code K10. 

Specifications: 

Text: White Bond, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code G10. 

Covers: White Index, basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30-1/2”, equal to JCP Code K10. 

REPRODUCTION: 

Drawings: 

The contractor shall output each item same size or reduced, as specified on the individual print order. The 

contractor must provide the skill and expertise necessary for producing the highest quality reproduction 

commensurate with the furnished electronic file. 

Reproduce drawing text face only in black, and reproduce covers face only for 11 x 17” drawings in color. 
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 8 of 15 

6419-S (05/20) 

Specifications: The contractor shall output specification text two-sided, head to-head, in black ink only. An 

occasional order may contain some color pages. Cover 1 will print one side only in color. Covers 2, 3, and 4 are 

blank. 

CD/DVD DUPLICATION: 

Duplicate the master disc. Screen print white background on the face of each disc, then overprint a full color 

image in 4-color process. Full bleed. Paper labels are not acceptable. 

BINDING: 

Drawings: Trim four sides, as applicable, to the size indicated. 

Half-size drawing sets (11 x 17”) are to have a sheet of White Index (110 lbs.) as the front and back covers, prior 

to binding. (NOTE: Full-size drawing sets (22 x 34”) do not require a cover.) 

Collate text and cover (if applicable), place a binding strip on the front and back of the cover sheets (11 x 17”) or 

the front and back of the first and last pages of text (22 x 34”), drill three holes (as specified in print order), and 

insert suitably sized screw posts. (NOTE: There is no advertising permitted on the binder strips.) 

Reinforce the binding edge on all drawing sets to minimize tearing, using chipboard or suitable material. Any set 

of drawings arriving at destination damaged due to insufficient binding must be replaced by the contractor at no 

cost to the Government. 

When ordered, roll each set of drawings, as practical, using Kraft paper with tape around each roll. Rolled sets are 

not to be split between rolls unless a tightly rolled set exceeds five inches in diameter. NOTE: Any sets torn in 

transit must be replaced at no cost to the Government. 

Specifications: Trim four sides. Depending upon page count, some specification books will be printed in 

multiple volumes. 

Specifications are to have a sheet of White Index (110 lbs.) as the front and back covers, prior to binding. 

Collate text and cover, drill three holes through pages and covers and insert suitably sized screw posts. 

Reinforce the binding edge on all specification sets to minimize tearing. Any set of specifications arriving at 

destination damaged due to insufficient binding must be replaced by the contractor at no cost to the Government. 

MARGINS: Follow file set up for margins. No bleeds on drawings. Bleeds on disc printing. 

PACKING: 

Drawings/Specifications: Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

Specific instructions will be indicated on the individual print order. 

CD’s/DVD’s: Insert each CD or DVD disc in a clear clamshell case and pack suitable in shipping containers not 

to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split during shipping process. 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/gpo905.pdf?sfvrsn=6fb9613d_4
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 9 of 15 

6419-S (05/20) 

DISTRIBUTION: Ship f.o.b. contractor’s city to various destinations nationwide. NOTE: There may be 

approximately 2 to 8 destinations per order, most of which will be in the Southeast United States. 

Complete addresses and quantities will be furnished with the print orders. Inside delivery to room number 

specified is required. 

Contractor is required to ship by reimbursable, traceable means. Contractor will be reimbursed for all shipping 

costs by submitting all shipping receipts with billing invoice for payment. 

Orders are to be shipped by ground service only. The Government will not pay for expedited service. No 

shipment under this contract may be made by the U.S. Postal Service unless the delivery address is a Post Office 

Box, in which case, Priority Mail, with delivery confirmation, is to be used. 

For each order placed, contractor must notify the ordering agency on the same day that the product ships via email sent to the address furnished on the Print Order. The subject line of this message shall be “Distribution 

Notice for Program 6419-S, P.O. XXXXX, print order XXXXX”. The notice must provide all applicable tracking 

numbers, shipping method, and title of product. Contractor must be able to provide copies of all shipping receipts 

upon agency request. 

Upon completion of each order, contractor must return all furnished material (when applicable) to the address 

indicated on the print order. 

All expenses incidental to picking up and returning Government furnished materials (if applicable) must be borne 

by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Print orders will be issued via e mail. 

Furnished materials for drawings and specifications will be provided via AMRDEC SAFE transfer or via FTP. 

Furnished master discs for CD/DVD duplication are to be picked up from agency or the data will be transmitted 

via AMRDEC SAFE transfer or via FTP. 

No definite schedule for placement of orders or pickup of material can be predetermined. 

The following schedule begins upon notification of the availability of each individual print order and furnished 

material, if notification is given prior to 2:00 p.m. When notification of availability is given after 2:00 p.m., the 

date of notification shall be the following workday. 

Production and distribution must be completed within 5 to 10 workdays of notification of availability of print 

order and furnished material, as specified on the print order. 

NOTE: When more than one order is issued on the same workday, this schedule shall apply to each order 

separately. 

The ship/deliver date indicated on the print order is the date products ordered for shipping f.o.b. contractor’s city 

must be delivered to the destinations specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 10 of 15 

6419-S (05/20) 

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract 

requirements via e-mail to infocharleston@gpo.gov or by calling (843) 743-2036, x 1, or faxing (843) 743-2068. 

Personnel receiving the e-mail or call will be unable to respond to questions of a technical nature or transfer any 

inquiries.
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 11 of 15 

6419-S (05/20) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the “Schedule of Prices.” 

I. (a) 7,762 

 (b) 28,203 

 (c) 96 

 (d) 146,355 

(e) 9,660 

(f) 150 

(g) 90 

(h) 90 

II. (a) 137 

 (b) 150 

 (c) 137 

 (d) 90 

 

III. 50 

 
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 12 of 15 

6419-S (05/20) 

THIS PAGE IS INTENTIONALLY BLANK. 
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 13 of 15 

6419-S (05/20) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All billing submitted to the GPO shall be based on the most economical method of production. 

I. REPRODUCTION AND DUPLICATION: Prices offered shall include the cost of all required materials 

(including paper) and operations necessary for the reproduction and duplication of the products listed in 

accordance with these specifications, with the exception of Items II. and III. 

 NOTE: For line items I.(c) and (f), a “set” is defined as front and back cover sheets. 

(a) Full-Size Drawing (22 x 34”) Text: Reproduce in black ................................ per page ...... $___________ 

(b) Half-Size Drawing (11 x 17”) Text: Reproduce in black only ........................ per page ...... $___________ 

 (c) Half-Size Drawing (11 x 17”) Covers: Reproduce in color ................................ per set ...... $___________ 

 (d) Specification (8-1/2 x 11”) Text: Reproduce in black ..................................... per page ...... $___________ 

 (e) Specification (8-1/2 x 11”) Text: Reproduce in color ..................................... per page ...... $___________ 

 (f) Specification (8-1/2 x 11”) Covers: Reproduce in color ..................................... per set ...... $___________ 

 (g) CD and DVD Duplication ................................................................................. per disc ...... $___________ 

 (h) Printing face of CD or DVD in 4-color process ................................................. per disc ...... $___________ 

_____________ 

(Initials)
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 14 of 15 

6419-S (05/20) 

II. ADDITIONAL OPERATIONS: 

(a) Drawings (Full and Half-Size): Binding with screw posts, 

including collating of text and cover pages, drilling, binding strip, 

and reinforcement of binding edge ....................................................................... per set ...... $___________ 

(b) Specifications: Binding with screw posts, 

including collating of text and cover pages, drilling, and 

reinforcement of binding edge ...................................................................... per volume ...... $___________ 

(c) Rolling drawings and wrapping with Kraft paper .............................................. per roll ...... $___________ 

(d) Clear Clamshell Cases, including insertion of disc ........................................... per case ...... $___________ 

III. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the cost of 

packing; shipping containers; all necessary wrapping and packing materials; labeling and marking; and 

distribution, in accordance with these specifications. 

Packing and sealing shipping containers ......................................................... per container ...... $___________ 

_____________ 

(Initials)
Reprographics Services: Drawings, Specifications, and CD/DVD Duplication Page 15 of 15 

6419-S (05/20) 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Signature and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Printed Name) (Telephone Number) 

___________________________________________________________________________________________ 

 (Email) (Fax Number) 

___________________________________________________________________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials) 

___________________________________________________________________________________________