Program No 0271‐S Term DATE OF AWARD To 10/31/17

TITLE:  Section 28 Infographic Mitigation

MPM Communications LLC

Basis of

Item No. Description Award

I. PROOFS:

Digital one‐piece composite laminated halftone 9 6.00 $                54.00 $       32.00        288.00 $      3.00                  27.00 $    25.00                25.00 $     250.00          2,250.00

proofs.............................................per page/trim‐size

II. PRINTING, BINDING, PACKING AND DISTRIBUTION:

(a) Test Order‐

Printing in four‐color process, inclduing binding...............per product

1 Makeready and/or Setup.............................................................................. 1 295.0 $ 0         295.00 $ 1,061.00    1,061.00 $ 400.00                400.00 $ 189.00              189.00 $  2,000.00          2,000.00

2 Running Per 100 Copies............................................................................... 2 199.0 $ 0         398.00 $     109.00        218.00 $   75.00                150.00 $      9.50                19.00 $     100.00              200.00

(b) Balance of Orders‐

Printing in four‐color process, inclduing binding...............per product

1 Makeready and/or Setup.............................................................................. 16 723.0 $ 0    11,568.00 $     664.00 10,624.00 $ 400.00            6,400.00 $ 189.00          3,024.00 $  1,500.00        24,000.00

2 Running Per 100 Copies............................................................................... 40,000    $      1.61    64,400.00 $         2.07 82,800.00 $      1.80          72,000.00 $      4.50      180,000.00 $         2.50      100,000.00

CONTRACTOR TOTALS $76,715.00 $94,991.00 $78,977.00 $183,257.00 $128,450.00

DISCOUNT 0.00% $0.00 2.00% $1,899.82 1.00% $789.77 1.00% $1,832.57 0.00% $0.00

DISCOUNTED TOTALS $76,715.00 $93,091.18 $78,187.23 $181,424.43 $128,450.00

AWARDED

Program No 0271‐S Term DATE OF AWARD To 10/31/17

TITLE:  Section 28 Infographic Mitigation

Basis of

Item No. Description Award

I. PROOFS:

Digital one‐piece composite laminated halftone 9 75.00 $            675.00

proofs.............................................per page/trim‐size

II. PRINTING, BINDING, PACKING AND DISTRIBUTION:

(a) Test Order‐

Printing in four‐color process, inclduing binding...............per product

1 Makeready and/or Setup.............................................................................. 1 895.0 $ 0         895.00

2 Running Per 100 Copies............................................................................... 2 118.0 $ 0         236.00

(b) Balance of Orders‐

Printing in four‐color process, inclduing binding...............per product

1 Makeready and/or Setup.............................................................................. 16 983.0 $ 0    15,728.00

2 Running Per 100 Copies............................................................................... 40,000    $      2.06    82,400.00

CONTRACTOR TOTALS 99,934.0 $ 0

DISCOUNT 2.00% $   1,998.68

DISCOUNTED TOTALS 97,935.3 $ 2

Monarch Litho INC.

Montebello, CA

A J IMAGES, INC.

Roselle, NJ

GATEWAY PRESS, INC.

Waldorf, MD

GRAY GRAPHICS WBC Inc, dba Lithexcel

Louisville, KY Capitol Heights, MD Albuquerque, NM
WASHINGTON, DC

www.gpo.gov

October 19, 2016

AMENDMENT NO. 2 RE: PROGRAM 271-S SPECIFICATIONS AMENDED

Bid opening date remains October 20, 2016.

On page 8 of 12 delete DISTRIBUTION: Deliver f.o.b. destination to one (1) address in Baltimore, MD.

and replace with DISTRIBUTION: Deliver f.o.b. destination to one (1) address in Baltimore, MD. 21227

Remainder of specifications same. Acknowledge on bid or amend bid by letter to U.S. Government Publishing Office --

Bid Section, -- Room C-161, Stop: PPSB, -- Washington, DC 20401, M/F: Program number, bid opening time and date. 

Failure to acknowledge receipt of this amendment, by amendment number, prior to bid opening time, may be reason for bid 

being judged nonresponsive.

Authorized by:

BRIAN T. COLEMAN

Customer Services

Written by: jb
WASHINGTON, DC

www.gpo.gov 

October 18, 2016 

AMENDMENT NO. 1 RE: PROGRAM 271-S SPECIFICATIONS AMENDED 

Bid opening date is extended from October 18, 2016, to October 20, 2016. 

Remainder of specifications same. Acknowledge on bid or amend bid by letter to U.S. Government Publishing Office -- 

Bid Section, -- Room C-161, Stop: PPSB, -- Washington, DC 20401, M/F: Program number, bid opening time and date. 

Failure to acknowledge receipt of this amendment, by amendment number, prior to bid opening time, may be reason for bid 

being judged nonresponsive. 

Authorized by: 

BRIAN T. COLEMAN 

Customer Services 

Written by: jb 
Program 271-S Page 1 of 12 

Specifications by MRN 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 

Washington, DC 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Section 28 Infographic 

Mitigation 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 Department Homeland Security/ 

 Federal Emergency Management Agency (FEMA) 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending October 

31, 2017, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on October 18, 2016. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-0526. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which will 

on its face demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with 

these schedule requirements. 

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature, contact Jim Ballou at jballou@gpo.gov or (202) 512-0310. 
Section 28 Infographic Page 2 of 12 

271-S (10/17) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III. 

 (b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests – General Inspection Level I. 

 (b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheets 

P-10. Process Color Match O.K. Press Sheets 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards: 

P-7. O.K. Proofs; Average Type Dimension in Publication; Electronic Media. 

P-10. O.K. Proofs; Electronic Media. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 
Section 28 Infographic Page 3 of 12 

271-S (10/17) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to October 31, 2017, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending July 31, 2016, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the option of the 

Government, the postaward conference may be held via teleconference. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through October 31, 2017, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 
Section 28 Infographic Page 4 of 12 

271-S (10/17) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submit all invoices, via fax, utilizing the GPO barcode coversheet program application. Instructions for 

the GPO barcode coversheet program application can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. Invoices may also be mailed to: U.S. 

Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, Washington, DC 

20401. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 
Section 28 Infographic Page 5 of 12 

271-S (10/17) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of looseleaf products requiring such operations as electronic 

prepress, printing in four-color process, binding, packing, and distribution. 

TITLE: Section 28 Infographic. 

FREQUENCY OF ORDERS: Approximately 4 to 6 orders per year. 

NOTE: The first order issued will be considered a “test” order for Government internal testing purposes only. With 

the exception of quantity, all requirements, as specified herein, apply to the test order. 

QUANTITY: Approximately 750,000 to 1,250,000 total copies per order. 

Each order will consist of four (4) different products with a combined total of approximately 750,000 to 1,250,000 

copies. The breakdown of quantity per each product will be specified on the print order. 

NOTE: The first “test” order will be for approximately 200 copies. 

NUMBER OF PAGES: Face only. 

TRIM SIZE: 8-1/2 x 11”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: Macintosh (current version). 

 Storage Media: Email. (NOTE: A link will be included in the email that will allow the contractor to download 

all of the necessary files.) 

 Software: Adobe CC (current version). 

 All platform system and software upgrades (for specific applications) which may occur during 

the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished/embedded, as applicable. 

 Additional 

 Information: Files will be furnished in native application and/or PDF format. 

 Electronic media will include all illustrations and graphics furnished in place. 

 CMYK will be used for color identification. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product. 

EXHIBITS: The attachment shown as Exhibit A is representative of the requirements which will be ordered under 

this contract. However, it cannot be guaranteed that future orders will correspond exactly to this exhibit. 
Section 28 Infographic Page 6 of 12 

271-S (10/17) 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency as specified on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. Prior to making revisions, contractor shall copy the furnished files 

and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files with the furnished 

material. The digital deliverables must be an exact representation of the final printed product and shall be returned via 

email as specified on the print order. The Government will not accept, as digital deliverables, PostScript files, Adobe 

Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless 

specified by the Government. (NOTE: The Government will accept Adobe Acrobat Portable Document Format (PDF) 

files as digital deliverables when furnished by the Government.) 

PROOFS: 

On Every Order – One (1) “Press Quality” PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, 

and color breaks. Proof will not be used for color match. Proofs will be transferred to the agency via email. 

Only When Ordered – One (1) or two (2) sets, as ordered, of digital one-piece composite laminated halftone proofs on 

the actual production stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a 

minimum resolution of 2400 x 2400 dpi. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, 

or RIT) for each color of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show 

areas consisting of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs 

must show dot structure. 

In lieu of digital one-piece laminated proofs, at contractor’s option, inkjet proofs that are G7 profiled and use pigmentbased inks may be submitted. A proofing RIP that provides an option for high quality color matching such as Device 

Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-7 standard 

for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output must be a minimum of 720 x 

720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following color control strip to be 

evaluated for accuracy: IDEAlliance ISO 12647-7 2009. 

 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 
Section 28 Infographic Page 7 of 12 

271-S (10/17) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

White No. 1 Coated Text, Dull-finish, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A261. 

PRINTING: Print face only in four-color process. Printing consists of infographics and text and line matter. 

Products print full coverage. Some type reverses out to white. (See Exhibit A.) 

All orders must be printed on a press capable of printing four (4) colors in a single pass through the press (minimum of 

four (4) printing units). 

NOTE: The finished product must be compatible with printing on an Oce 372 600dpi duplex printer. 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s 

plant for the purpose of establishing specified standards for use during the actual press run. Upon approval of the 

sheets, contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances 

when applicable) and with discarding all makeready sheets that preceded approval. When a press sheet inspection is 

required, it will be specified on the individual print order. See GPO Publication 315.3 (Guidelines for Contractors 

Holding Press Sheet Inspections) issued January 2015. NOTE: A press sheet inspection is for the purpose of setting 

specific standards that are to be maintained throughout the entire run. It does not constitute a prior approval of the 

entire run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas consisting of 

1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray balance patches for 

process color (if applicable). These areas must be repeated across the entire press sheet. 

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ANSI PH2.30-1989; a viewing booth under controlled conditions 

with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.

NOTE: Unless otherwise specified, the approved press sheets on the first press sheet inspection may be used to 

establish the specified standards for the balance of the orders issued for quality of color. 

MARGINS: Margins will be as indicated on the print order or furnished electronic files. Products bleed on all four 

sides. 

BINDING: Trim four sides. 

PACKING: Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

Each different product ordered on a print order must be packed separately. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process. 

Pallets are required. 
Section 28 Infographic Page 8 of 12 

271-S (10/17) 

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks, 

and attach to shipping containers. 

NOTE: Each container is to be clearly marked as to which product is packed within and the quantity per container. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents and sent in accordance with the distribution as specified on the print order. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

 The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

execute a statement furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the 

running rate offered in the contractor’s bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by GPO program, jacket, and print order numbers 

must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Deliver f.o.b. destination to one (1) address in Baltimore, MD.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 271-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery receipts 

upon agency request. 

All expenses incidental to submitting proofs and furnishing sample copies must be borne by the contractor. 
Section 28 Infographic Page 9 of 12 

271-S (10/17) 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print order and furnished materials will be sent via email. 

PDF soft proofs must be emailed to the agency as specified on the print order. 

Hard copy proofs must be delivered to and picked up from: DHS/FEMA, 400 C Street, SW, 3rd Floor, SW, 

Washington, DC 20472-3010. M/F: Amanda Bicknell/Butch Kinerney/Jhun de-la-Cruz. 

No definite schedule for pickup of material can be predetermined. NOTE: Contractor must be prepared to accept an 

order upon award of contract. 

The following schedule begins the workday after receipt of the notification of availability print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

 Contractor must complete production and distribution within 10 workdays. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs, if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. (NOTE: The first workday after receipt of proofs at the ordering agency is day 

one (1) of the hold time.) 

 All proof and transit time is included in the 10-workday schedule. 

The contractor must notify the U.S. GPO of the date and time the press sheet inspection can be performed. In order 

for proper arrangements to be made, contractor must give notification as to the date and time of the inspection on 

the same workday as receipt of print order and furnished material. Notify the U.S. Government Publishing Office, 

Quality Control for Published Products, Washington, DC 20401 at (202) 512-0542. Telephone calls will only be 

accepted between the hours of 8:00 a.m. and 2:00 p.m., prevailing Eastern Time, Monday through Friday. NOTE: 

See contract clauses, paragraph 14(e)(1), Inspections and Tests of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)). When supplies are not ready at the time specified by the contractor for 

inspection, the Contracting Officer may charge to the contractor the additional cost of the inspection. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment or 

delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov, via telephone at (202) 512-0520, or via facsimile at (202) 512-

1364. Personnel receiving the email, call, or facsimile will be unable to respond to questions of a technical nature or 

to transfer any inquiries. 
Section 28 Infographic Page 10 of 12 

271-S (10/17) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. 9 

 (1) (2) 

II. (a) 1 2 

 (b) 16 40,000 
Section 28 Infographic Page 11 of 12 

271-S (10/17) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item will be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 

I. PROOFS: 

 Digital one-piece composite laminated halftone proofs .................... per page/trim-size unit ...... $___________

 

II. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (including PDF soft proofs and paper) for the complete printing, 

binding, packing, and distribution of the product listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 100 Copies 

(1) (2) 

 

 

(a) Test Order – 

Printing in four-color process, including binding........ per product ...... $___________ $___________ 

(b) Balance of Orders – 

 Printing in four-color process, including binding........ per product ...... $___________ $___________ 

 _____________ 

(Initials)
Section 28 Infographic Page 12 of 12 

271-S (10/17) 

My production facilities are located within the assumed area of production ...................... ________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government Furnished Material ___________________________________ 

a. Number of hours from acceptance of print order to pickup of 

 Government Furnished Material .............................................................................................. ____________ 

b. Number of hours from pickup of Government Furnished Material 

 to delivery at contractor’s plant ............................................................................................... ____________ 

2. Proposed carrier(s) for delivery of completed product .. ____________________________________________ 

a. Number of hours from notification to carrier to pickup of completed product ....................... ____________ 

b. Number of hours from pickup of completed product to delivery at destination ..................... ____________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 _________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 _________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) 
Section 28 Infographic Page 13 of 12 

271-S (10/17) EXHIBIT A