PROGRAM: 424-S

TITLE: "Planning Grant Applications" and 

"Implementation Grant Applications"

AGENCY: Department of Housing and Urban Development (HUD)

TERM: June 1, 2021 thru May 31, 2022

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION:

 (a) Text - 

Printing in black ink,

including binding . . . per page

(1) Makeready and/or Setup------------------------------------------------------ 7,406 N/C 0.00 N/C 0.00

(2) Running Per 100 Copies------------------------------------------------------- 193 4.00 772.00 3.50 675.50

 (b) Text - 

Printing in four-color process,

including binding . . . per page

(1) Makeready and/or Setup------------------------------------------------------ 470 N/C 0.00 N/C 0.00

(2) Running Per 100 Copies------------------------------------------------------- 12 11.00 132.00 10.50 126.00

 (c) Cover - 

Printing front cover and spine inserts in black ink,

including binding . . . per complete cover 

(1) Makeready and/or Setup------------------------------------------------------ 25 N/C 0.00 N/C 0.00

(2) Running Per 100 Copies------------------------------------------------------- 1 12.50 12.50 12.00 12.00

 (d) Tab Dividers - 

Printing tabs face only in black ink,

including binding . . . per divider

(1) Makeready and/or Setup------------------------------------------------------ 120 25.00 3,000.00 25.00 3,000.00

(2) Running Per 100 Copies------------------------------------------------------- 36 32.00 1,152.00 30.00 1,080.00

II. BINDERS:

 (a) White Vinyl Binder (2") . . . per binder------------------------------------ 20 5.00 100.00 5.50 110.00

 (b) White Vinyl Binder (2-1/2") . . . per binder------------------------------- 12 6.00 72.00 5.50 66.00

 (c) White Vinyl Binder (3") . . . per binder------------------------------------ 24 7.75 186.00 7.25 174.00

 (d) White Vinyl Binder (4") . . . per binder------------------------------------ 3 11.75 35.25 11.25 33.75

CONTRACTOR TOTALS $5,461.75 $5,277.25

DISCOUNT 1.00% $54.62 1.00% $52.77

DISCOUNTED TOTALS $5,407.13 $5,224.48

( A W A R D E D )

CURRENT CONTRACTOR

IMAGING ZONE

Springfield, VA

IMAGING ZONE

Springfield, VA

Page 1 of 1
Program 424-S Page 1 of 16

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

“Choice Neighborhoods Planning Grant Applications” 

and

“Choice Neighborhoods Implementation Grant Applications”

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Housing and Urban Development

(HUD)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2021 and ending May 31, 

2022, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC time, on May 28, 2021, at the U.S. 

Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will not be a public bid 

opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will not be open to the public. Based on 

this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other method of bid submission 

will be accepted at this time. The program number and bid opening date must be specified in the subject line of the 

emailed bid submission. (Bids received after 11:00 a.m. on the bid opening date specified above will not be 

considered for award.) 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone Washington, DC.

Any bidder intending to use production facilities outside this area should furnish information with the bid which will, 

on its face, demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with 

these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
“Planning Grant Applications” and “Implementation Grant Applications” Page 2 of 16

424-S (05/22)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Quality Level IV.

(b) Finishing Attributes (item related) – Quality Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/

Electronic Media

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic Media

P-10. Process Color Match O.K. Proofs/Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
“Planning Grant Applications” and “Implementation Grant Applications” Page 3 of 16

424-S (05/22)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from June 1, 2021 to May 31, 2022, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly indexes from the 12-month 

interval ending three months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly indexes for the 12-month interval ending February 28, 2021, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by 

the Government. Failure to provide the requested information, in the time specified by the Government, may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
“Planning Grant Applications” and “Implementation Grant Applications” Page 4 of 16

424-S (05/22)

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

at the U.S. Government Publishing Office, Washington, DC – immediately after award. (At the option of the 

Government, the postaward conference may be conducted via teleconference.)

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in attendance. 

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket number 

will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from June 1, 2021 through May 31, 2022, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Prior to submitting billing invoice to GPO for payment, the contractor must submit an itemized 

statement of billing for all work performed on an order to the ordering agency for examination and certification as to 

the correctness of the billing. Contractor must submit invoice to the agency representative specified on the print order. 

After ordering agency verification, contractor must submit signed, verified, billing invoice via the GPO fax gateway 

(if no samples are required) utilizing the GPO barcode coversheet program application to ensure fastest method of 

receiving payment. Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
“Planning Grant Applications” and “Implementation Grant Applications” Page 5 of 16

424-S (05/22)

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.
“Planning Grant Applications” and “Implementation Grant Applications” Page 6 of 16

424-S (05/22)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of looseleaf volumes requiring such operations as electronic 

prepress, printing (including four-color process), binding, construction, packing, and distribution.

TITLE: “Choice Neighborhoods Planning Grant Applications” and “Choice Neighborhoods Implementation Grant 

Applications”.

Hereinafter, “Choice Neighborhoods Planning Grant Applications” publications will be referred to as “Planning Grant 

Applications” and “Choice Neighborhoods Implementation Grant Applications” publications will be referred to as 

“Implementation Grant Applications.” Except as where otherwise specified, all specifications apply to both products.

FREQUENCY OF ORDERS: 

Planning Grant Applications – Approximately 1 order per year.

Implementation Grant Applications – Approximately 1 order per year.

QUANTITY: 

Planning Grant Applications – 2 copies per application for up to approximately 100 applications per order. 

Implementation Grant Applications – 3 copies per application for up to approximately 60 applications per order. 

The majority of grant applications (both planning and implementation) will require fewer than 20 applications per 

order.

The ordering agency will issue the print order five (5) workdays prior to the first submission of applications to allow 

for the production of binders. The number of applications specified on the print order represents an estimate only. The 

exact number of applications per order will not be known until applications are submitted to the contractor. 

NUMBER OF PAGES: 

Planning Grant Applications – Approximately 150 to 500 text pages(plus approximately 36 tab dividers, front cover

insert, and spine insert) per copy per order. (The page counts of individual applications ordered on the same print 

order will vary.)

Implementation Grant Applications – Approximately 400 to 750 text pages (plus approximately 75 tab dividers, front 

cover insert, and spine insert) per copy per order. (The page counts of individual applications ordered on the same 

print order will vary.)

TRIM SIZES:

Text – 8-1/2 x 11”

Front Cover Insert – 11 x 11”

Spine Insert – Various Widths x 11”

Tab Dividers – 9 x 11” (including 1/2” tab)
“Planning Grant Applications” and “Implementation Grant Applications” Page 7 of 16

424-S (05/22)

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Windows 

(most current version)

Storage Media: FTP

Software: Adobe Acrobat; Microsoft Excel; Microsoft Word

(most current versions)

All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished/embedded – as applicable. 

Contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract.

 Additional

Information: Files will be furnished in native application and/or PDF format.

All illustrations, line art, and graphics will be included in electronic files.

Color identification system is CMYK.

A single common “Application Submission Printing Checklist Sheet” will be furnished which is applicable to each 

grant application. (See EXHIBIT A.)

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications.

Contractor must be able to accept files electronically via a secure contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for the 

FTP, which at a minimum, must have a unique user ID and password for access. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency representative specified on the print order.

Contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

Halftones are to be 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.
“Planning Grant Applications” and “Implementation Grant Applications” Page 8 of 16

424-S (05/22)

PROOFS: For the first two (2) applications received on each order placed, contractor must furnish one (1) pressquality Adobe Acrobat (most current version) PDF soft proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match.

Proof will be transferred to the agency via email or contractor’s FTP site.

NOTE: PDF proof of the cover/spine is required. PDF proof of the text and tabs, with proper placement and 

orientation of tabs, is required.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_13.pdf.

All text paper used in each copy must be of a uniform shade. 

All cover paper must have the grain parallel to the spine.

Text – White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

Cover/Spine Inserts – White Silk/Dull-Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L60.

Tab Dividers – White Index, 110 lbs. per 500 sheets, 25-1/2 x 30-1/2”, equal to JCP Code K10.

PRINTING: At contractor’s option, product may be produced via conventional offset or digital printing provided 

that Quality Level IV standards are maintained. Final output must be a minimum of 150-line screen and at a minimum 

resolution of 1200 x 1200 dpi x 1 bit or 600 x 600 dpi x 4 bit depth technology. 

Contractor is required to print all content as submitted by each grant applicant. Grant applicants are instructed to 

follow the “Application Submission Printing Checklist Sheet.” (See EXHIBIT A.)

Text – Print head-to-head in black ink with four-color process pages scattered throughout. Printing consists of type 

and line matter, screens, and halftones. Some pages print head-to-side. Contractor required to print all worksheets 

within an Excel Workbook. (NOTE: Each copy for each application prints duplicate text.) 

Cover/Spine Inserts – Print face only in black ink (no bleeds). Printing consists of type and line matter. Contractor to 

create cover and spine inserts by printing the applicant’s name and “ORIGINAL” on the first copy and applicant’s 

name and “COPY” on the subsequent copy/copies. 

Tab Dividers – Print face only (on tab portion only) in black ink only. Printing consists of one or two characters. All 

of the grant application tabs within a print order share duplicate copy.
“Planning Grant Applications” and “Implementation Grant Applications” Page 9 of 16

424-S (05/22)

MARGINS: Margins will be as indicated on the print order or furnished electronic media. 

For application text pages, “sizing to fit” is the obligation of the grant applicant. The contractor is to print each file 

“as is” – directly to 8-1/2 x 11” copy. Any missing content due to the grant applicant’s failure to size to 8-1/2 x 11” is 

the responsibility of the applicant – not the contractor. The contractor is to reproduce the file “as is.” The contractor

must adjust spine width as necessary to fit the appropriately-sized binder to avoid shifting in binder spine pocket.

BINDING:

Text – Trim four sides.

Cover/Spine Inserts – Trim four sides.

Tab Dividers – 1/2” lip, 1/25 cut, various banks.

Drill text and tab dividers with three (3) round holes, 5/16” in diameter, 4-1/4” center-to-center. Holes to be 3/8” from 

left edge of pages and dividers.

Gather and collate text pages and tab dividers in accordance with furnished “Application Submission Printing 

Checklist Sheet” and insert into suitable 3-ring binder. Insert cover and spine inserts into outside clear vinyl pockets

of binder.

CONSTRUCTION: White Vinyl D-Ring Binder (12 x 11” overall closed) – Binder capacity is 2”, 2-1/2”, 3”, or 4” 

to be determined by the contractor based on number of text pages/applications, unless otherwise specified on the print 

order. Binder must have three D rings spaced 4-1/4” center-to-center with upright opening and closing levers at each 

end. (Levers must not extend beyond edge of binder.) 

Metal looseleaf element must be a standard base element of standard weight and thickness, machine finished, with no 

rough edges. The metal looseleaf element must be securely riveted to the backbone, with no free play, by not less than 

two metal rivets. All exposed metal parts must be nickel-plated and corrosion resistant. Sheet lifters are not required. 

Binder to have a clear vinyl pocket to be sealed to front cover at bottom and sides. Sized to hold 11 x 11” cover insert 

page. Center left and right. Open end of pocket at top. Pocket must be heat sealed at all closed edges. 

Binder to have a clear vinyl pocket to be sealed to backbone at bottom and sides. Center left and right. Open end of 

pocket at top. Pocket must be heat sealed at all closed edges. 

Construction – Cover and backbone boards must be Number 1 quality binder boards with smooth edges and outer 

corners rounded. Grain of boards must be perpendicular to the hinge. The vinyl covering must be heat sealed over the 

boards forming securely sealed edges all around the binder and on each side of the backbone hinges. 

The contractor’s firm name, trademark, or any form of advertising will not be printed or stamped on any portion of the 

binder. This is not applicable to trade names, etc. stamped on the metal looseleaf elements during the normal 

manufacturing process; provided however, that the element otherwise meets all the specifications outlined.

PACKING: Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split when shipped.

LABELING AND MARKING: Contractor to download GPO Form 905 (Rev. 7-15), Labeling and Marking 

Specifications, which can be located at gpo.gov, fill in appropriate blanks, and attach to shipping containers.
“Planning Grant Applications” and “Implementation Grant Applications” Page 10 of 16

424-S (05/22)

DISTRIBUTION: Deliver f.o.b. destination to: Department of Housing and Urban Development, Management 

Services Division, Attn: Printing Branch, Room B-100, 451 7th Street, SW, Washington, DC 20410. Telephone at:

(202) 708-4310.

At least 24 to 48 hours prior to delivery to HUD loading dock (451 7th Street, SW, Washington, DC), contractor must 

provide the following information, via email, to: quick-copyorders@hud.gov –

 Name of delivery company and telephone number

 Name of driver

 Driver’s date of birth

 Driver’s last four digits of social security number

 Expected time of arrival

 Truck information (make/model/tag number/state)

HUD loading dock receiving platform is open from 8:30 a.m. to 3:00 p.m. – first come first served.

HUD loading dock receiving platform clearance is 55’ length and 12’6” height.

NOTE: Due to the current global pandemic, contractor may be required to deliver f.o.b. destination to an alternate 

destination within the commercial zone of Washington, DC. If an alternate delivery destination is required, it will be 

specified on the print order.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 424-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery method, and title of product. Contractor must be able to provide copies of all delivery receipts upon 

agency request.

Upon completion of each order, all furnished material (as applicable) must be returned to: Department of Housing and 

Urban Development, Management Services Division, Attn: Printing Branch, Room B-100, 451 7th Street, SW, 

Washington, DC 20410. 

All expenses incidental to picking up and returning material (as applicable) and submitting proofs must be borne by 

the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Print order and furnished material (as applicable) must be picked up from: Department of Housing and Urban 

Development, Management Services Division, Attn: Printing Branch, Room B-100, 451 7th Street, SW, Washington, 

DC 20410. 

Furnished material (grant applications) will be incrementally furnished (approximately 2 to 5 applications per file 

transfer) as it becomes available. Ordering agency will notify the contractor of the last application(s) file transfer.

Proofs must be emailed to: quick-copyorders@hud.gov or uploaded to contractor’s FTP site.

No definite schedule for placement of orders can be predetermined; however, the ordering agency anticipates issuing 

one order in June/July of each contract year and one order in February/March of each contract year.
“Planning Grant Applications” and “Implementation Grant Applications” Page 11 of 16

424-S (05/22)

The following schedule begin the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

The ordering agency will issue the print order five (5) workdays prior to the first submission of applications to allow 

for the production of binders.

 Contractor must complete production and distribution of the first two (2) grant applications received on an 

order within two (2) workdays of receipt of application(s).

 Contractor will be allowed two (2) additional workdays for each one (1) to four (4) additional grant 

applications received on an order. 

 Regardless of the total number of grant applications received, the maximum time allowed for any one (1) print 

order must not exceed 15 workdays.

 No specific date is set for submission of proofs. When required, proofs must be submitted as soon as possible 

to allow for revised proofs, if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than four (4) business hours from their receipt at the ordering agency until 

corrections and/or “O.K. to Print” is furnished via email. 

 All proof time is included in the first two-workday schedule of each order.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at: compliance@gpo.gov or via telephone at: (202) 512-0520. Personnel 

receiving email or call will be unable to respond to questions of a technical nature or to transfer any inquiries.
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424-S (05/22)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. (a) 7,406 193

(b) 470 12

(c) 25 1

(d) 120 36

II. (a) 20

(b) 12

(c) 24

(d) 3
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424-S (05/22)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate.

_____________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” Failure to submit invoices as instructed may result in delay of payment or rejection of invoice.
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424-S (05/22)

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (including proofs and stock/paper) for the complete printing, binding, 

packing, and distribution of the products listed in accordance with these specifications. 

Bid prices must include the cost of drilling, gathering/collating, inserting text/tabs into binders, and inserting 

cover/spine inserts into binder pockets. 

Cost of binders must be charged under II. BINDERS – as applicable.

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

(a) Text –

Printing in black ink, 

including binding..............................................................per page......$___________ $___________

(b) Text –

Printing in four-color process,

including binding..............................................................per page......$___________ $___________

(c) Cover –

Printing front cover 

and spine inserts in black ink,

including binding............................................. per complete cover......$___________ $___________

(d) Tab Dividers –

Printing tabs 

face only in black ink,

including binding.......................................................... per divider......$___________ $___________

II. BINDERS:

(a) White Vinyl Binder (2”).................................................................................per binder......$___________

(b) White Vinyl Binder (2-1/2”) ..........................................................................per binder......$___________

(c) White Vinyl Binder (3”).................................................................................per binder......$___________

(d) White Vinyl Binder (4”).................................................................................per binder......$___________

_____________

(Initials)
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424-S (05/22)

My production facilities are located within the assumed area of production ...................... ________yes _______no

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government furnished material ....__________________________________

a. Number of hours from acceptance of print order 

to pickup of Government furnished material...........................................................................____________

b. Number of hours from pickup of Government furnished material

to delivery at contractor’s plant...............................................................................................____________

2. Proposed carrier(s) for delivery of completed product ....___________________________________________

a. Number of hours from notification to carrier to pickup of completed product.......................____________

b. Number of hours from pickup of completed product to delivery at destination .....................____________

_____________

(Initials)
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424-S (05/22)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in

exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration of 

the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of 

all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures 

must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below 

may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
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