Program No 2840-S Term DOA To 09/30/19

TITLE: Flat Sheets and Folded Brochures

ITEM NO. DESCRIPTION 

BASIS OF 

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PROOFS: One two-sided product per format

(a) Format A, per product:

Ink Jet G7 Proof 7 $20.00 $140.00 $16.97 $118.79 $80.00 $560.00 $40.00 $280.00

Digital Color Content Proof 12 $10.00 $120.00 $8.74 $104.88 $80.00 $960.00 $5.00 $60.00

(b) Format B, per product:

Ink Jet G7 Proof 4 $30.00 $120.00 $24.00 $96.00 $110.00 $440.00 $80.00 $320.00

Digital Color Content Proof 7 $20.00 $140.00 $11.39 $79.73 $110.00 $770.00 $8.00 $56.00

II. PAPER: Format A: Each page size leaf, Format B: Two page size leaves will be allowed

(a) White No. 1 Offset Book, Smooth-finish (70-lb) 856 $1.65 $1,412.40 $1.67 $1,429.52 $2.00 $1,712.00 $2.20 $1,883.20

(b) White No. 1 Coated Text, Gloss-finish (70-lb) 290 $1.65 $478.50 $1.41 $408.90 $2.00 $580.00 $2.50 $725.00

III. PRINTING:

(a) Format A, per product

(1) Black or Single Color, Makeready and Setup 18 $150.00 $2,700.00 $24.80 $446.40 $30.00 $540.00 $48.00 $864.00

(2) Black or Single Color, Running Per 100 Copies 466 $1.50 $699.00 $1.24 $577.84 $0.50 $233.00 $2.00 $932.00

(3) Four-color Process, Makeready and Setup 8 $250.00 $2,000.00 $115.00 $920.00 $150.00 $1,200.00 $146.00 $1,168.00

(4) Four-color Process, Running Per 100 Copies 350 $1.75 $612.50 $3.27 $1,144.50 $2.00 $700.00 $5.00 $1,750.00

(b) Format B, per product:

(1) Black or Single Color, Makeready and Setup 8 $200.00 $1,600.00 $27.20 $217.60 $40.00 $320.00 $60.00 $480.00

(2) Black or Single Color, Running Per 100 Copies 220 $3.00 $660.00 $1.91 $420.20 $0.50 $110.00 $3.00 $660.00

(3) Four-color Process, Makeready and Setup 10 $300.00 $3,000.00 $142.00 $1,420.00 $150.00 $1,500.00 $146.00 $1,460.00

(4) Four-color Process, Running Per 100 Copies 518 $3.50 $1,813.00 $4.87 $2,522.66 $2.50 $1,295.00 $6.00 $3,108.00

IV. ADDITIONAL OPERATIONS:

(a) Cutting to smaller size, one to four sides, per 100 copies 105 $1.50 $157.50 $0.96 $100.80 $1.00 $105.00 $1.00 $105.00

(b) Folding, one to three parallel folds, per 100 copies 539 $1.50 $808.50 $1.72 $927.08 $1.00 $539.00 $2.00 $1,078.00

(c) Shrink-film packaging, per package 1527 $0.30 $458.10 $0.26 $397.02 $0.25 $381.75 $0.25 $381.75

(d) System timework, per hour 7 $60.00 $420.00 $85.00 $595.00 $50.00 $350.00 $80.00 $560.00

CONTRACTOR TOTALS $17,339.50 $11,926.92 $12,295.75 $15,870.95

DISCOUNT 1.00% $173.40 0.25% $29.82 NET 1.00% $158.71

DISCOUNTED TOTALS 20 Days $17,166.10 20 Days $11,897.10 $12,295.75 20 Days $15,712.24

AWARDED

McDonald & Eudy Printers Production Press Starline Printing WBC Inc. dba Lithexcel

Temple Hills, MD Jacksonville, IL Albuquerque, NM Albuquerque, NM
Program 2840-S Page 1 of 15

Specifications by BB

Reviewed by DA

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Denver, CO

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Fact Sheets and Folded Brochures

as requisitioned from the U.S. Government Publishing Office (GPO) by

U.S. Fish and Wildlife Service, Region 6

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

September 30, 2019, plus up to four (4) optional 12-month extension period(s) that may be added in accordance 

with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

QUOTES OPENING: Quotes shall be publicly opened at 11:00 a.m., prevailing Denver, CO, time, on October

11, 2018.

QUOTATION SUBMISSION: Submit quotes to: U.S. Government Publishing Office, Denver Regional Office, 

Suite 208, 12345 West Alameda Parkway, Lakewood, CO 80228-2842. Facsimile quotations in response to this 

solicitation are permitted. Facsimile quotations may be submitted directly to the GPO Denver Regional Office, 

Fax No. (303) 236-5332. The Program number and quotes opening date must be specified with the quotation. 

Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised 

January 2018. QUOTES MUST BE RECEIVED BY ABOVE DATE AND TIME; LATE QUOTES WILL 

NOT BE CONSIDERED.

The GPO 910 “BID” Form is no longer required. Offerors are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

OFFERORS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms -

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective offerors 

should carefully read this publication as the applicable terms within become an integral part of this contract. The 

document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of 

major revisions.

ABSTRACT OF PREVIOUS PRICES IS AVAILABLE AT:

https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact Beverly Boecher at (303) 236-5292, x4; or email bboecher@gpo.gov.
Fact Sheets and Folded Brochures Page 2 of 15

Program 2840-S (9/19)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Request for Quotation will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf?sfvrsn=2 .

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

SUBCONTRACTING: Subcontracting will not be permitted.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level II

(b) Finishing (item related) Attributes – Level II

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs, Average Type Dimension, Electronic Media

P-8. Halftone Match (Single Impression) Approved Proofs, Electronic Media

P-9. Solid or Screen Tints Color Match Pantone Matching System

P-10. Process Color Match Approved Proofs, Electronic Media

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Fact Sheets and Folded Brochures Page 3 of 15

Program 2840-S (9/19)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and any 

succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to September 30, 2019, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary.

The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending June 30, 2018, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform prior to the award of a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through September 30, 2019, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued”, upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall 

not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.
Fact Sheets and Folded Brochures Page 4 of 15

Program 2840-S (9/19)

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

PAYMENT: The GPO Denver office will utilize the following procedure. Billing certification sheets for the work 

performed will be sent by the contractor to the ordering agency for examination and certification as to correctness 

of the billing as applicable to the work performed.

The ordering agency is required to return the signed billing certification to the contractor within five (5)

workdays of receipt. In addition, after certification a copy of the approved billing certification sheet and the

accompanying print order is to be submitted to the GPO Denver office, via fax (303) 236–5332 or email to: 

InfoDenver@gpo.gov

After examination and certification by the ordering agency, contractor must submit their invoice to GPO.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

NOTE: Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print order 

series 25000, 45000, 65000, 85000, the billing certification requirement is WAIVED.
Fact Sheets and Folded Brochures Page 5 of 15

Program 2840-S (9/19)

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of fact sheets and folded brochures requiring such operations 

as electronic prepress, proofing, printing in multiple colors of ink (including four color process), binding, packing, 

and distribution.

TITLE: Fact Sheets and Folded Brochures.

FREQUENCY OF ORDERS: Approximately 20 to 25 orders per year.

QUANTITY: Approximately 300 to 10,000 copies per order. It is anticipated that the majority of the orders will 

be for 5,000 copies or less.

NUMBER OF PAGES: Single leaf (face and back.)

TRIM SIZES: Format A: 81⁄2 x 11”

Format B: 17 x 11”

NOTE: The majority of all orders issued will be for Format A.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platforms: Macintosh OS 10.7.5 or Windows 7 and newer.

Supplied Media: FTP upload; Email; CD-ROM; DVD; Thumb Drive.

Software: Adobe CC: InDesign, Illustrator, Photoshop, Acrobat PDF ver. 10.

All platform system and software upgrades (for specific applications) which 

may occur during the term of the contract must be supported by the 

contractor.

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. Type 

1 (printer and screen) fonts, True Type fonts, and Open Type fonts will be 

provided with each order.

The contractor is cautioned that furnished fonts are the property of the 

Government and/or its originator. All furnished fonts are to be eliminated 

from the contractor’s archive immediately after completion of the contract.

Additional

Information: No prepress functions (e.g., color correction, UCR/GCR, sharpening or other 

image enhancement) or procedures have been applied to supplied images. 

Colors will be provided in CYMK, Pantone spot color, and RGB. Files will 

be furnished in native application and/or PDF format. All necessary scans 

and graphics will be properly linked and in final position. Some files may be 

compressed using PKZip or similar compression software. Hard copy visuals 

output from furnished files may be furnished to be used as a reference only. 

CYMK and Pantone Matching System to be used for color identification.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

The contractor must be able to accept files electronically via a contractor-hosted, non-proprietary software FTP 

server. Appropriate log-on instructions and protocol must be provided at time of award. The contractor must 

provide necessary security for the FTP, which at a minimum, must have a unique user ID and password.
Fact Sheets and Folded Brochures Page 6 of 15

Program 2840-S (9/19)

CONSULTATION: It is anticipated that prior to placing a print order or during the course of production of an 

order, the agency may consult with the contractor over the telephone or face-to-face at the agency’s location 

regarding technical matters under the specifications involving electronic media. A majority of consultations will be 

limited to short telephone and/or person-to-person inquiries of a technical nature which will NOT require access to 

the contractor's electronic prepress system (EPS). This level of consultation, which may occur frequently, shall be 

at no cost to the Government. Contractor is responsible for all travel costs that may be incurred for consultations at 

agency’s location.

NOTE: For more complex consultations related to electronic media, a system timework charge will be permitted. 

"System timework" must be supported by a statement outlining in detail the operation for which payment is 

claimed. System timework for up to three (3) hours for author's alterations (AA's) may be signed off by the agency 

on the billing certification. System timework which exceeds three (3) hours or for other than AA's will only be 

allowed under exceptional circumstances and must be specifically authorized by the Contracting Officer using a 

subsequent contract modification(s). In case of dispute, the Contracting Officer reserves the right to be the final 

judge as to the operation and/or number of hours chargeable under IV. (d).

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors 

other than those described below, media damage, or data corruption that might interfere with proper file image 

processing must be reported to the Contracting Officer and ordering agency immediately upon discovery. 

The contractor will not receive additional compensation or time for common errors associated with the output of 

files. Common errors include, but are not limited to: 

 color issues and shifts (RGB color data, no spot colors, loss of black plate)

 page integrity (text reflow or type substitution)

 errors associated with embedded graphics

 missing prepress features (e.g., bleeds, trim marks)

 loss of text characters from graphic elements

 defining proper file output selection for the imaging device being used. 

The contractor shall create/extend bleeds, create or alter any necessary trapping, set proper screen angles and 

frequency, define proper file output selection for the imaging device being utilized, and ensure that the black type is 

a solid black NOT a process build. Furnished files must be imaged as necessary to meet the assigned quality level. 

Output must be at a minimum resolution of 2400 x 2400 dpi x 1 bit, 175 line screen plus a RIP that provides an 

option for high quality color matching such as Device Links Technology and/or ICC Profiles. Resolution that is 

enhanced or simulated by software will not be acceptable. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. NOTE: 

the Government will accept PDF files as digital deliverables when furnished by the Government.
Fact Sheets and Folded Brochures Page 7 of 15

Program 2840-S (9/19)

PROOFS: The contractor is cautioned that proofs must be made from the final digital files (used for this printing) 

that are to be delivered to the Government.

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs by the date 

specified in the contract, the contractor shall be deemed to have failed to make delivery within the meaning of the 

default clause in which event this contract shall be subject to termination for default. However, failure of the 

Government to terminate the contract for default in such event shall not relieve the contractor of the responsibility 

to deliver the contract quantities in accordance with the original production schedule allotted in the specifications.

When ordered, contractor to submit one (1) set of color inkjet proofs that are G7 profiled and use pigment-based 

inks. A proofing RIP that provides an option for high quality color matching (such as Device Links Technology 

and/or ICC Profiles Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic 

Technology (as of 3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications 

(CGATS TR006) must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP 

certified proofing media. Proofs must contain the following color control strip to be evaluated for accuracy: 

IDEAlliance ISO 12647-7 Control Strip 2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

When ordered contractor to submit one (1) or two (2) sets (as specified) of digital color content proofs. A charge 

will be allowed per proof requested.

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size of the product, as applicable.

When ordered, contractor to submit one "Press Quality" PDF soft proof (for content only) using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text 

flow, image position, and color breaks. Proof will not be used for color match. 

Contractor is cautioned that the PDF proofs produced must be from the contractor prepared PDF files for their 

output device and which will be used for final reproduction (ripped proof). It is not acceptable to simply submit 

reproductions of files furnished by the ordering agency. 

When ordered, no charges will be allowed for PDF proofs. 

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an "OK to print."
Fact Sheets and Folded Brochures Page 8 of 15

Program 2840-S (9/19)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf

All paper used in an order must be of a uniform shade.

White, No.1, Offset Book, Smooth-finish, basis weight: 70 lbs. per 500 sheets, 25 x 38", equal to JCP Code A61. 

White, No.1, Coated Text, Gloss-finish, basis weight: 70 lbs. per 500 sheets, 25 x 38", equal to JCP Code A181.

Note: Exception to Paper Specification Standards (March 2011, No. 12). Under "Testing" - The acceptance 

criteria in Part 4 SHALL apply for Opacity ONLY. While postconsumer fiber is encouraged, the minimum 

postconsumer fiber requirement is waived. All other attributes remain unchanged.

PRINTING: Print face and back in one or four colors of ink (black or single Pantone ink) or four-color process. 

When ordered, contractor must match Pantone number as indicated on the print order. When a Pantone color is 

indicated on the same side as four-color process, contractor to match pantone color in conversion to four-color 

process.

When four-color process is ordered, the order must be printed on a press capable of printing four colors in a single 

pass through the press (minimum four printing units).

When four color process is printed on coated text, apply (after printing) a clear gloss aqueous coating over face 

and back. Contractor may include a separate makeready and run charge per format for this coating, III.a.(1)(2) or 

b.(1)(2). 

MARGINS: Margins as indicated on the print order or furnished electronic media. Most copies will bleed three or

four sides.

BINDING: 

At the Government’s option, Format B may be trimmed to 16 x 8-1/2" with cuts on two (2) to four (4) sides.

When ordered, folding must run parallel to paper grain. Fold as specified on print order in one of four methods:

one fold, up to three parallel accordion folds, in half then in half again, or with two to three parallel wraparound 

folds, all with the title facing out.

PACKING:

Shrink-film wrap each set as specified on the print order.

Pack suitable in shipping containers not to exceed 45 pounds when fully packed. All shipments which fill less 

than a shipping container must be packaged with materials of sufficient strength and durability and in such a 

manner which will guarantee that the product will not be damaged and the package will not open, crush, or split 

during the ship/delivery process. 

LABELING AND MARKING:

Each proof package must be clearly labeled with the GPO jacket, purchase order and print order numbers, and the 

number or title of the product to which the proof(s) apply.

Contractor to download the GPO Form 905, R. 7-15 “Labeling and Marking Specifications” form, located at

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/gpo905.pdf, fill in appropriate 

blanks, and attach to shipping containers. 
Fact Sheets and Folded Brochures Page 9 of 15

Program 2840-S (9/19)

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

The signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in 

delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor 

will be required to certify that copies were selected as directed using GPO Form 917-Certificate of Selection of 

Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the contractor's bid 

and their cost will not be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and print order numbers must be furnished with billing as evidence of mailing.

A U.S. Postal Service approved Certificate of Mailing, identified by Jacket, Program, and Print Order numbers, 

must be furnished with billing for reimbursement of certificate fee.

INSPECTION SAMPLES: When indicated on the print order, the first two (2) copies of each order must be sent 

for inspection to: U.S. Government Publishing Office, Denver Regional Office, Suite 208, 12345 West Alameda 

Parkway, Lakewood, CO 80228, Attn: Inspection Samples. 

These copies shall be considered as sample copies and cannot be deducted from the total quantity ordered. The 

package or envelope containing these samples must be identified by the GPO jacket number, program number, 

print order number, title, and include a copy of the print order on which these samples were ordered. The 

contractor must comply with the shipping schedule regardless of this requirement for inspection samples. The 

contractor will be notified of the test results only if there are deficiencies. 
Fact Sheets and Folded Brochures Page 10 of 15

Program 2840-S (9/19)

DISTRIBUTION: Ship/deliver f.o.b. contractor’s city. All destinations require lift gate and inside delivery.

The contractor will be reimbursed as per most economical method of shipment at actual cost, unless a government 

shipping account number is provided. 

Shipping/delivery is to be a separate line item on contractor's submitted invoice and identified as for 

reimbursement or paid by government shipping account number. 

Shipping/Delivery will be required to one of multiple locations throughout Colorado, Montana, Wyoming, Utah, 

Kansas, Nebraska, North Dakota and South Dakota with some of the locations considered remote requiring 

additional time for shipping/delivery.

Approximately 5% of the quantity on every order will require delivery to Lakewood, CO 80228.

Complete address and quantities will be furnished with the orders.

All shipping will be made at the most economical rate to the Government or as specified by the order. At 

Government’s option, a shipping account number may be provided per order. The contractor will ensure that the 

account will be used exclusively for the shipping of ordered Government products for this contract. All provided 

account numbers to be protected from unauthorized use.

The contractor shall provide a traceable method of shipping/delivery and provide proof of shipping/delivery by

means of a signed receipt for shipping/delivery at destination(s). Shipments must be made direct to the 

destination(s) stated in the order. 

GPO Addresses: For orders of Format B folded brochures, the Government will require shipments to be f.o.b. 

contractor’s city (reimbursable). These copies and costs for shipping/delivery must be separated and be listed as a 

separate item on the invoice for reimbursement. 

15 Copies:

* BAC (By-Law) 1525-01 

Library of Congress

U.S. Serials and Government Documents Section

U.S. Anglo Division

101 Independence Avenue, SE, Stop 4276

Washington, DC 20540-4276

Marked: Depository File Copies

*NOTE: All shipments to this destination must 

be via FedEx or UPS.

1 Copy to: 

BAC (C&I) 1523-01 

U.S. Government Publishing Office

Federal Depository Library Program 

Mail Stop (FDLP), item 0692

44 H Street, NW, Loading Dock

Washington, DC 20401

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for shipping delivery. These receipts must 

include the GPO jacket, program, and print order numbers; total quantity shipped/delivered, number of cartons, 

and quantity per carton; date shipping/delivery made; and signature of the Government agent accepting shipment. 

The original copy of this receipt must accompany the contractor's voucher for payment.

For each order placed, contractor must notify the ordering agency on the same day that the product ships/delivers

via e-mail sent to agency email specified on print order. The subject line of this message shall be "Distribution 

Notice for Jacket XXX-XXX, Program 2840-S, Print Order XXXXX." The notice must provide all applicable 

tracking numbers, shipping/delivery method, and title of product. Contractor must be able to provide copies of all 

shipping/delivery receipts upon agency request. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs, and furnishing 

samples must be borne by the contractor.
Fact Sheets and Folded Brochures Page 11 of 15

Program 2840-S (9/19)

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

At the Government’s option, the print order and furnished materials may be: picked up by the contractor, 

emailed to the contractor, or uploaded to the contractor’s FTP site.

When required, print orders and furnished material are to be picked up from and returned to: U.S. Fish and 

Wildlife Service, Education and Visitor Services, Attn: Melvie Uhland, 134 Union Boulevard, Suite 200, 

Lakewood, CO 80228.

When ordered, contractor to deliver and pick up hard copy proofs (together with the furnished electronic media 

and reference materials) to the agency contact listed on the order. All packages containing proofs must be clearly 

marked on the outside as “PROOFS”, and contain the GPO jacket number, program number, print order number, 

and publication title. 

Contractor's proof cover memo and information identifying a point of contact and their phone number at the 

contractor's plant to be sent directly to the ordering agency by the contractor. Contractor's standard "proof" label 

may be used (provided it contains full identification of the order) and includes a filled-out return bill of lading or 

similar document to be used by the agency for the return of the proofs. Reply by agency to contractor's email will 

constitute return of proof. 

When a PDF proof is requested, email proofs to the ordering agency per instructions provided on each print order. 

Subject line of email must contain the word “PROOF”, and contain the GPO Jacket Number, Program Number, 

Print Order Number, and publication title.

PROOF DELIVERY NOTIFICATION: The contractor must verify by phone call that the email is received when 

the proofs are emailed to the agency. In addition, if the proofs are not returned by the ordering agency within the 

specified time, the contractor must notify the agency that the proofs have not been returned. Contractor to include 

GPO program and print order numbers with all correspondence.

No definite schedule for pickup of material/placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Contractor must complete production and distribution within 15 to 25 workdays. Most orders placed will require 

complete production and distribution within 25 workdays. A minimum of 23 workdays will be allowed when 

proofs are ordered.

Proofs will be withheld 10 workdays, respectively, from receipt by the Agency until they are made available for 

pickup by the contractor. Note: The first workday after receipt of proofs by the Agency is day one of the hold 

time.

The ship/deliver date indicated on the print order is the date products ordered for shipping/delivery f.o.b. 

contractor’s city must be delivered to the destination(s) specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

The contractor must return all electronic media and reference materials furnished by the Government within five 

(5) workdays of completion of the job. These materials must be packaged and returned separate from the entire job 

via traceable means. 
Fact Sheets and Folded Brochures Page 12 of 15

Program 2840-S (9/19)

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest quote by applying the prices offered in the “SCHEDULE OF 

PRICES” to the following units of production which are the estimated requirements to produce one (1) year’s 

production under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the 

volume of work which may be ordered for a like period of time.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES.”

(1) (2)

I. (a) 7 12

(b) 4 7

II. (a) 856

(b) 290

(1) (2) (3) (4)

III. (a) 18 466 8 350

(b) 8 220 10 518

IV. (a) 105

(b) 539

(c) 1,527

(d) 7
Fact Sheets and Folded Brochures Page 13 of 15

Program 2840-S (9/19)

SECTION 4 - SCHEDULE OF PRICES

Offers submitted are f.o.b. contractor's city.

Offers for each item listed in its respective format group, as defined in “Section 2 – Specifications,” must 

include the cost of all required materials and operations in accordance with these specifications.

Offeror must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, or alteration 

of the order and manner of submitting quotes, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if offeror intends to furnish individual items at no charge to the Government. 

Quotes submitted with NB (No Quote), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest

of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per 100 rate. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. PROOFS: One two-sided product per format.

Digital Color

Ink Jet G7 Proof Content Proof

(a) Format A, per product $ ______________ $ ____________

(b) Format B, per product $ ______________ $ ____________

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered. 

Composition of the net number of leaves will be based on the following:

Format A: Each page size leaf 

Format B: Two page size leaves will be allowed

Per 100 Leaves

(a) White No. 1 Offset Book, Smooth-finish (70-lb) $ ____________

(b) White No. 1 Coated Text, Gloss-finish (70-lb) $ ____________

________________

 (Initials)
Fact Sheets and Folded Brochures Page 14 of 15

Program 2840-S (9/19)

III. PRINTING: Prices quoted shall include the cost of all required materials and operations necessary for the printing

of the product listed in accordance with these specifications. When aqueous coating is ordered it will be charged 

per format as a single ink color.

Black or Single Color Four-color Process

Makeready Running Makeready Running

and Setup Per 100 Copies and Setup Per 100 Copies

(1) (2) (3) (4)

(a) Format A, per product $ ___________ $ ___________ $ ___________ $ ___________

(b) Format B, per product $ ___________ $ ___________ $ ___________ $ ___________

IV. ADDITIONAL OPERATIONS: Prices quoted must include the cost of all required materials and

operations. 

(a) Cutting to smaller size, one to four sides, per 100 copies $ _________________

(b) Folding, one to three parallel folds, per 100 copies $ _________________

(c) Shrink-film packaging, per package $ _________________

(d) System timework, per hour $ _________________

NOTE: "System timework" must be supported by a statement outlining in detail the operation for which 

payment is claimed. Timework will only be allowed under exceptional circumstances and must be 

specifically authorized on the print order or subsequent billing certification. In case of dispute the 

Contracting Officer reserves the right to be the final judge as to the operation and/or number of hours 

chargeable under IV. (d).

_____________

(Initials)
Fact Sheets and Folded Brochures Page 15 of 15

Program 2840-S (9/19)

SHIPMENT(S): Shipments will be made from: City ___________________ , State _____________________ .

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the offeror has 

selected the city and state shown below in the address block, and the quote will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Offeror hereby acknowledges amendment(s) number(ed) ___________________________

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this quote is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the offeror) 

from the date for receipt of quotes, to furnish the specified items at the price set opposite each item, delivered at 

the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day quote acceptance period may result in expiration of the quote prior to award.

OFFEROR’S NAME AND SIGNATURE: Unless specific written exception is taken, the offeror, by signing 

and submitting a quote, agrees with and accepts responsibility for all certifications and representations as required 

by the solicitation and GPO Contract Terms-Publication 310.2. When responding by fax or mail, fill out and 

return one copy of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where 

indicated.

Failure to sign the signature block below may result in the quote being declared non-responsive.

Offeror ___________________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code)

_________________________________________________________________________________________ 

(Street Address)

_________________________________________________________________________________________

(City – State – Zip Code)

By ______________________________________________________________________________________ 

(Printed Name, Signature, and Title of Person Authorized to Sign this Quote) (Date)

_________________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email)

COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: ________ Contracting Officer: ___________ Date: ___________

(Initials) (Initials)