Page 1 of 1

PROGRAM: 634-S

TITLE: EO Newsletter

AGENCY: National Aeronautics and Space Administration (NASA)

TERM: Date of Award thru April 30, 2021

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

Newsletters -

Printing in black ink only, 

including binding . . . per page 

 (1) Makeready and/or Setup----------------------------------------------------- 264 15.95 4,210.80 17.39 4,590.96 10.00 2,640.00 NC 0.00 77.35 20,420.40

 (2) Running per 100 Copies------------------------------------------------------ 11,880 0.90 10,692.00 1.00 11,880.00 1.00 11,880.00 3.25 38,610.00 37.75 448,470.00

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

Packing and sealing shipping containers . . . 

per container -------------------------------------------------------------------- 12 55.00 660.00 3.00 36.00 2.00 24.00 40.00 480.00 28.75 345.00

2. Mailed Shipments -

Addressing single copies (self-mailers) . . . 

per 100 copies ------------------------------------------------------------------ 216 8.00 1,728.00 13.00 2,808.00 3.00 648.00 130.00 28,080.00 4.45 961.20

Single copies in kraft envelopes . . . 

per envelope -------------------------------------------------------------------- 4,200 0.51 2,142.00 0.42 1,764.00 0.85 3,570.00 0.38 1,596.00 0.20 840.00

CONTRACTOR TOTALS $19,432.80 $21,078.96 $18,762.00 $68,766.00 $471,036.60

DISCOUNT 5.00% $971.64 2.00% $421.58 2.00% $375.24 1.00% $687.66 0.00% $0.00

DISCOUNTED TOTALS $18,461.16 $20,657.38 $18,386.76 $68,078.34 $471,036.60

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING: NEW 

Newsletters - TERM 

Printing in black ink only, CONTRACT

including binding . . . per page 

 (1) Makeready and/or Setup----------------------------------------------------- 264 11.00 2,904.00 7.50 1,980.00 15.86 4,187.04 6.65 1,755.60

 (2) Running per 100 Copies------------------------------------------------------ 11,880 0.87 10,335.60 611.92 7,269,609.60 1.06 12,592.80 90.67 1,077,159.60

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

Packing and sealing shipping containers . . . 

per container -------------------------------------------------------------------- 12 3.00 36.00 3.00 36.00 5.00 60.00 27.00 324.00

2. Mailed Shipments -

Addressing single copies (self-mailers) . . . 

per 100 copies ------------------------------------------------------------------ 216 8.00 1,728.00 12.00 2,592.00 6.36 1,373.76 7.00 1,512.00

Single copies in kraft envelopes . . . 

per envelope -------------------------------------------------------------------- 4,200 0.35 1,470.00 1.00 4,200.00 0.52 2,184.00 0.30 1,260.00

CONTRACTOR TOTALS $16,473.60 $7,278,417.60 $20,397.60 $1,082,011.20

DISCOUNT 1.00% $164.74 4.00% $291,136.70 2.00% $407.95 0.00% $0.00

DISCOUNTED TOTALS $16,308.86 $6,987,280.90 $19,989.65 $1,082,011.20

MINUTEMAN PRESS PATTERSON PRINTING STUYVESANT PRESS

( A W A R D E D )

INDIANA PRINTING & PUBLISHING

Indiana, PA

IMAGING ZONE

Springfield, VA

BKR PRINTING

Salt Lake City, UT

DISTRICT CREATIVE PRINTING

Upper Marlboro, MD

GRAY GRAPHICS

Capitol Heights, MD

Temple Hills, MD Seattle, WA Benton Harbor, MI Irvington, NJ

McDONALD & EUDY PRINTERS
Program 634-S Page 1 of 13

Specifications by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

EO Newsletter

as requisitioned from the U.S. Government Publishing Office (GPO) by the

National Aeronautics and Space Administration (NASA)

NASA Goddard Space Flight Center

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending April 30, 

2021, plus up to four optional 12-month extension period(s) that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC time, on May 15, 2020, at the U.S. 

Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will not be a public bid 

opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will not be open to the public. Based on 

this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other method of bid submission 

will be accepted at this time. The program number and bid opening date must be specified in the subject line of the 

emailed bid submission. (Bids received after 11:00 a.m. on the bid opening date specified above will not be considered 

for award.) 

GPO has issued a new Government Paper Specification Standards, No. 13, dated September 2019. Prospective bidders 

should carefully read this publication as the applicable standards within become an integral part of this contract. The 

document is posted at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of 

major revisions.

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
EO Newsletter Page 2 of 13

634-S (04/21)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level II.

(b) Finishing Attributes (item related) – Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proof/Electronic Media

P-8. Halftone Match (Single and Double Impression) O.K. Proof/Electronic Media

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.
EO Newsletter Page 3 of 13

634-S (04/21)

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to April 30, 2021, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly indexes from the 12-month interval 

ending three months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly indexes for the 12-month interval ending January 31, 2020, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by 

the Government. Failure to provide the requested information, in the time specified by the Government, may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket number 

will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through April 30, 2021, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule.
EO Newsletter Page 4 of 13

634-S (04/21)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.
EO Newsletter Page 5 of 13

634-S (04/21)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production ofself-covered newslettersrequiring such operations as electronic 

prepress, printing, binding, packing, and distribution. 

TITLE: EO Newsletter.

FREQUENCY OF ORDERS: Approximately 6 orders per year – bimonthly.

QUANTITY: Approximately 4,200 to 5,200 copies per order.

NUMBER OF PAGES: Approximately 28 to 56 pages per order.

TRIM SIZES: 8-1/2 x 11”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform: Macintosh Mojave (or upgrade)

Storage Media: Agency-hosted FTP; Email

Software: Adobe InDesign CC; Adobe Illustrator CC; Adobe Photoshop CC

All platform system and software upgrades (for specified applications) that may occur during 

the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished.

The contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately upon completion of the contract.

Additional 

Information: Files will be furnished in native application and/or PostScript format. 

All illustrations will be furnished in place in the electronic files.

Sample distribution list (furnished as a FileMakerPro file) will be provided via email. After award, contractor to notify 

agency if the distribution list is to be furnished as a FileMakerPro file or a Microsoft Excel file – at contractor’s option.

(Each order will require a different distribution list.)

Identification markingssuch asregister marks, commercial identificationmarks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications.

Contractor must be able to download files from the ordering agency’s FTP server. Appropriate log-on instructions and 

protocol to be provided at time of award. 
EO Newsletter Page 6 of 13

634-S (04/21)

ELECTRONIC PREPRESS: Prior to image processing, the contractorshall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency contact specified on the print order.

The contractorshall create or alter any necessarytrapping,set properscreen angles and screen frequency, and define file 

outputselection forthe imaging device being utilized. Furnished filesmust be imaged as necessary tomeet the assigned 

quality level. 

Contractor will be required to create all bleeds. 

All halftones are to be 133-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, the contractorshall copy the furnished files and make all changesto the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise specified. 

The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. (The 

Government will accept PDF files as digital deliverables when furnished by the Government.)

PROOFS: One (1) press-quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) that 

will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color 

breaks. Proof will not be used for color match. Proof must show crop marks.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein and listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_13.pdf.

All paper used in each order must be of a uniform shade. 

White Uncoated Text, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

PRINTING: Print head-to-head in black ink only. Pages may print to and must align across the bind.

MARGINS: Margins will be as indicated on the print order or furnished media. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page 

signatures aftertrimming. Single leaves connected with a lip (i.e., binding stub)to left orrightside ofstitcheswill not be

allowed.
EO Newsletter Page 7 of 13

634-S (04/21)

PACKING: 

Bulk Shipments –

Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged, and the package will not 

open nor split during shipment.

Mailed Shipments –

Single copies, excepting those sent to foreign destinations, must be mailed as self-mailers.

Insert single copies to foreign destinations into kraft envelopes.

LABELING AND MARKING:

Bulk Shipments –

Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking Specifications which can be located on 

GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

Mailed Shipments – 

Create and affix a recipient address label to each copy mailed singly as self-mailers and to each unit of mail packaged in 

kraft envelopes. At contractor’s option, addresses may be imaged directly onto self-mailers and kraft envelopes.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on 

all shipping documents and sent to: NASA GSFC, Attn: Ryan Barker, Code 610, EO Storage, Building 35, 

Receiving/Packing Shop, 8800 Greenbelt Road, Greenbelt, MD 20771-0001. Telephone: (301) 526-5058

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice.
EO Newsletter Page 8 of 13

634-S (04/21)

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify 

that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can 

be located on GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their cost will 

not be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION:

 Deliver f.o.b. destination approximately 200 copies to: NASA GSFC, Attn: Ryan Barker, Code 610, EO 

Storage, Building 35, Receiving/Packing Shop, 8800 Greenbelt Road, Greenbelt, MD 20771-0001. 

Telephone: (301) 526-5058

 Mail f.o.b. contractor’s city the balance of each order to domestic (nationwide) and foreign addresses.

Complete addresses and quantities will be furnished with each print order.

All mailing shall be made at the Presorted First Class rate – unless otherwise specified. 

Contractor will mail using departmental mailing permit imprint; however, orders which result in mailings of less than 

200 pieces or less than 50 pounds will require the contractor to apply appropriate postage to each mailing. Contractor 

will be reimbursed for postage by submitting a properly completed postal service form (or equivalent) with billing 

invoice for payment.

The contractor is cautioned that mailing permit imprint may be used only for the purpose of mailing material produced 

under this contract.

When using permit imprint mail, contractor must complete GPO Form 712 – Certificate of Conformance (Rev. 10-15) 

and the appropriate mailing statement or statement(s) supplied by USPS. A fillable GPO Form 712 Certificate of 

Conformance can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail”

or “International Mail” as applicable.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers/mails) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

634-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking numbers, 

delivery/mailing methods, and title of product. Contractor must be able to provide copies of all delivery/mailing receipts 

upon agency request.

Upon completion of each print order, contractor to email digital deliverables to the ordering agency contact specified on 

the print order.

All expenses incidental to submitting proofs and furnishing sample copies must be borne by the contractor.
EO Newsletter Page 9 of 13

634-S (04/21)

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Print orders will be furnished via email. Furnished material will be furnished via agency-hosted FTP or email.

PDF proofs to be emailed to the ordering agency contact(s) specified on the print order.

No definite schedule for placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

 Contractor must complete production and distribution within 10 workdays.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs, if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two workdays from their receipt at the ordering agency until

changes/corrections/“O.K. to Print” is provided via email. (The first workday after receipt of proofs at the

ordering agency is day one of the hold time.)

 All proof time and transit time is included in the 10-workday schedule.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified and the date products ordered for mailing f.o.b. contractor’s citymust be delivered 

to the U.S. Postal Service.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at 

(202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 
EO Newsletter Page 10 of 13

634-S (04/21)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The determination of award estimates specified below are based on historical data. However, due to the current 

global pandemic, the contractor is put on notice that the estimated amounts of work anticipated on this contract may 

be significantly impacted during the first period of performance.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. 264 11,880

II. 1. 12

2. (a) 216

(b) 4,200
EO Newsletter Page 11 of 13

634-S (04/21)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailed shipments and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per-100 rate.

A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three blank pages shall be permitted at the end of the text.

______________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
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634-S (04/21)

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and stock/paper) for the printing and binding of the product listed in accordance with 

these specifications.

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

Newsletters –

Printing in black ink only,

including binding ....................................................................per page......$___________ $___________

II. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the cost of 

packing; kraft envelopes and shipping containers; all necessary wrapping and packing materials; labeling and 

marking; and distribution, in accordance with these specifications. 

1. Bulk Shipments –

Packing and sealing shipping containers.................................................... per container......$___________

2. Mailed Shipments –

(a) Addressing single copies (self-mailers).............................................per 100 copies......$___________

(b) Single copies in kraft envelopes...........................................................per envelope......$___________

LOCATION OF POST OFFICE: All mailing will be made from the __________________________________

Post Office located at Street Address _____________________________________________________________,

City_____________________________, State___________________________, Zip Code__________________

______________

(Initials)
EO Newsletter Page 13 of 13

634-S (04/21)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in

exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration of the

bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all 

pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________