Jacket: 571‐008

Title: Your Appeal Rights and How to Prepare a Protest if You Disagree

Agency: IRS

Bid Opening: April 14, 2021 at 11:00am

Bid Terms Discounted Total

$59,296.44 2.0% 20 days $58,110.51

$78,562.63 1.0% 20 days $77,777.00

$92,229.00 2.0% 20 days $90,384.42

$98,452.00 2.0% 20 days $96,482.96

$104,881.00 0.0% 0 days $104,881.00

$125,555.00 5.0% 20 days $119,277.25

days $0.00

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Fisher Group

Contractor Name

Advantage Mailing

Monarch Litho

DG3 North America

RRD Houston

Las Vegas Color Graphics
Specifications by SC Jacket 571-008 

Reviewed by JY IRS 21-04228 

BID OPENING: Bids shall be opened at 11:00am prevailing Pacific Standard Time April 14, 2021 at the U.S. 

Government Publishing Office, San Francisco Regional Office, 536 Stone Road, Suite I, Benicia, CA 94510. Due 

to COVID-19, this will NOT be a public bid opening. 

Any questions before and after award concerning these specifications, please call Scoti Cox (707) 748-1970, ext. 2. 

No collect calls. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office of San Francisco Regional Office will 

NOT be open. Based on this, bidders MUST submit email bids to bidssanfran@gpo.gov for this solicitation. 

No other method of bid submission will be accepted at this time. The jacket number and bid opening date must be 

specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date 

specified above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following— 

 

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

(2) The vendor’s email provider may have different size limitations for sending e-mail, however vendors are 

advised not to exceed GPO’s stated limit. 

(3) Illegibility of bid. 

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the e-mail is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

Bids submitted to be based upon f.o.b. destination. All shipments must deliver via traceable means, signature 

required. Full quantity is required. 

BIDDERS, PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, 

as applicable, all pages under “BIDS” (Pages 6 and 7). 

GPO CONTRACT TERMS: Any contract which results from the Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publications 310.1, effective May 1979 (Rev. 08-02)). 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). GPO Contract 

Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

PREDOMINANT FUNCTION: The predominant function for this procurement is the printing of Publication 5. 

SUBCONTRACTING: Subcontracting is not authorized. 
Jacket 571-008 Page 2 of 7 

 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

 (a) Printing Attributes -- Level III. 

 (b) Finishing Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC 21.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved proof

P-9. Solid or Screen Tints Color Match Four-Color Process

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html . 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

TITLE: Your Appeal Rights and How to Prepare a Protest if You Disagree 

 

QUANTITY: 1,239,215 copies 
Jacket 571-008 Page 3 of 7 

 

GOVERNMENT TO FURNISH: The purchase order will be emailed to the contractor upon award. 

PDF file of Publication 5. 

IRS Form 2020 – Distribution/Shipping List. 

IRS Document IRS 12336-A – Packing Requirements for Multi-Page IRS Stuffers Used by Correspondence 

Production Sites (CPS) 

Basic Check of Furnished Electronic Files: Prior to image processing, the contractor shall perform a basic check 

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. 

Any errors, media damage or data corruption that might interfere with proper file image processing must be 

reported to your contract administrator. 

The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

This Electronic Media and File check should identify any problem areas with the digital file submission and should 

include but not be limited to missing or damaged fonts, improper trim size and/or margins, only low resolution files 

included for illustrations, and any improper color definition. The contractor is also responsible for adjusting copy 

for trim size and bindery attributes, and defining proper file output selection for the imaging device being used. All 

furnished files must be imaged as necessary to meet the assigned Quality Assurance Thorough Attributes Program 

(QATAP) level. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., form number, and revision date, carried on copy or film, must not print on 

finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

Contractor to create artwork as needed. 

PUBLICATION 5: Eight text pages print type, rules, illustration and agency logo in four-color process, face and 

back. Page 1 bleeds three sides. All remaining text pages do not bleed. Collate in sequence; and bind with paste-onfold on left 11” dimension. Tri-fold to 8-1/2 x 3-2/3” with title side out. 

TRIM SIZE: 8-1/2 x 11” tri-fold to 8-1/2 x 3-2/3”. 

MARGINS: Page 1 bleeds three sides. Follow the digital files for margins. 

 

INKS: Four-Color Process. 

STOCKS: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the “Government Paper Specifications Standards No. 13” dated September 

2019. 

White Offset Book, 25 x 38”, 40 lbs., per 500 sheets, equal to JCP A60. 

PROOFS: Contractor to submit one Press Quality PDF soft proof using the same Raster Image Processor (RIP) 

that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, 

and color breaks. Proof will not be used for color match. Contractor may call Joseph Moyer at (202) 317-6067 to 
Jacket 571-008 Page 4 of 7 

 

confirm receipt of proof, which will be evaluated within one workday upon receipt. 

Email proofs on or before April 19, 2021 to joseph.j.moyer@irs.gov and scox@gpo.gov. Jacket 571-008 must 

appear in the “Subject” line of the email. 

If the contractor cannot provide an acceptable PDF proof by this date or within a reasonably sufficient time to allow 

for proof review and printing BEFORE THE ESTABLISHED DELIVERY DATE, he/she may be required to show 

cause as to why the contract should not be terminated for default. 

The proof will be checked for quality and compliance with these specifications, approved or approved with 

comments and the contractor will be notified within ONE (1) workday after receipt. If, in the opinion of the GPO 

and/or Department, the proofs are not a true representation of the furnished copy, or contain noticeable defects they 

will be rejected, must be corrected and reproofed at no additional expense to the Government. The schedule stated 

elsewhere in these specifications CANNOT be extended to allow for such reproofing. 

NOTE: The day of receipt by the Government is not considered the first day. 

DEPARTMENTAL QUALITY COPIES: All orders must be divided into equal sublots in accordance with the 

chart shown below. A random sample must be selected from each sublot. Do not choose copies from the same 

general area in each sublot. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected samples must be packed separately and must be identified by a special governmentfurnished blue label, which is to be affixed to each affected container. These random sample copies must be 

recorded separately on all shipping documents and sent in accordance with the distribution list. The random 

inspection samples constitute a part of the total quantity ordered, and no additional charge will be allowed. 

In addition, a copy of the SPECIFICATION along with the signed selection certificate, which will be furnished, 

must be included with the samples. 

A copy of the Government-furnished certificate must accompany the voucher sent to the GPO, Financial 

Management Service, for payment. Failure to furnish the certificate may result in delay of processing the voucher. 

LABELING AND MARKING: 

PACKING: Pack 700 copies per carton. Follow Document 12336-A for Packing Requirements for Multi-Page IRS 

Stuffers Used by Correspondence Production Sites (CPS) for 1,239,200 copies. 

CUSTOMER DELIVERY NOTIFICATION: Contractor must notify the ordering agency on the same day that 

the product ships/delivers via e-mail to joseph.j.moyer@irs.gov The subject line of this message shall be 

“Distribution Notice for Jacket 571-008”. The notice must provide all applicable tracking numbers, shipping 

method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon 

agency request. 

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by 

the contractor. 
Jacket 571-008 Page 5 of 7 

 

DELIVERY: Complete production of all copies to deliver f.o.b. destination on or before May 7, 2021. Deliver via 

traceable means, signature required. Do not use the U.S. Postal Service. 

Refer to the IRS Form 2040 “Distribution/Shipping List” for complete addresses and quantities. Do not combine 

shipments. Each address receives their own shipment. 

569,800 folded copies to: (814 cartons) 

Detroit, MI 48226-1128 

581,700 folded copies to: (831 cartons) 

Ogden, UT 84404-1313 

11,900 copies to: (17 cartons) 

Fresno, CA 93727-2100 

14,700 folded copies to: (21 cartons) 

Ogden, UT 84404-1313 

60,900 folded copies to: (87 cartons) 

Bloomington, IL 61705-2500 

200 (blue label) folded copies to: (0.267 carton) 

Ogden, UT 84404-1313 

10 unfolded copies to: 

Ogden, UT 84201-1000 

5 unfolded copies to: 

Internal Revenue Service 

1111 Constitution Avenue, NW 

Room 6550 

Washington, DC 20224 

Attn: Joseph Moyer (202) 317-6067 

SCHEDULE: The signed purchase order and digital files will be emailed to the contractor by April 16, 2021. 

PDF proof due to agency, GPO on or before April 19, 2021.

Complete production of all copies and delivery MUST be made on or before May 7, 2021. 

All Government Furnished Material must be returned within 10 workdays after delivery of the order. 
Jacket 571-008 Page 6 of 7 

 

JACKET NUMBER: 571-008 

BIDS: Bids must include the cost of all materials and operations for the total quantity ordered in accordance with 

these specifications. In addition, a price must be submitted for 1,000 additional copies. The price for additional 

quantities must be based on a continuing run, exclusive of all basic or preliminary charges, (i.e., running rate not 

including makeready) and will not be a factor for determination of award. 

Bids must be received by the exact date and time specified. 

TOTAL BID: ________________________________ 

ADDITIONAL RATE: ________________________ 

DISCOUNTS: Discounts are offered for payment as follows: ________ Percent, ________ calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersign agree, if this bid is accepted with 

______ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt 

of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in 

exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________. 

BIDDER NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages of “CONTRACTOR’S BID” section including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder______________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

____________________________________________________________________________________ 

 (Street Address) 

____________________________________________________________________________________ 

 (City – State – Zip Code) 

By_________________________________________________________________________________ 

 (Printed Name, Signature and Title of Person Authorized to Sign this Bid) (Date) 

____________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 
Jacket 571-008 Page 7 of 7 

 

***************************************************************************************** 

THIS SECTION FOR GPO USE ONLY 

Certified by: ________ Date: _______ Contracting Officer: ________ Date: _________ 

 (Initials) (Initials) 

*****************************************************************************************