Jacket: 524‐226

Title: QRC Booklet

Agency: DLA ‐ Eglin

Bid Opening: June 14, 2021 at 2:00pm

Bid Terms Discounted Total

MONARCH LITHO, INC. $105,501.00 2.0% 20 days $103,390.98

$139,555.00 5.0% 20 days $132,577.25

$148,760.00 2.0% 20 days $145,784.80

$220,249.19 Net $220,249.19

Contractor Name

LAS VEGAS COLOR GRAPHICS

GRAY GRAPHICS CORPORATION

CORPORATE COMMUNICATIONS GROUP
Specifications by BN Jacket 524-226 

Page 1 of 9 DLA (5041-SB) Req 1-101171K/747164 

Reviewed by EBR 

BID OPENING: Bids shall be opened at 2:00pm, prevailing Eastern Standard Time, on June 14, 2021 at the U.S. 

Government Publishing Office, Atlanta GA. Due to the COVID-19 pandemic, this will NOT be a public bid 

opening. 

ISSUE DATE: June 7, 2021 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS, CALL (404) 605-9160, EXT. 

7 (BETH NICOLAUS). NO COLLECT CALLS. 

SPECIFICATIONS

U.S. Government Publishing Office (GPO) 

Atlanta Regional Office 

3715 Northside Parkway, NW 

Suite 4-305 

Atlanta, Georgia 30327 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)). 

PRODUCT: Consists of proofing, printing, binding and making distribution of a spiral bound pamphlet. 

TITLE: QRC Booklet 

QUALITY LEVEL: II Quality Assurance Through Attributes (GPO Pub 310.1, effective May 1979 (Rev. 09-19) 

applies. 

QUANTITY: 54,800 Copies 

TRIM SIZE: 5 x 7” 

PAGES: 88 Text + 2-piece Cover 

DESCRIPTION: 

Covers 1 thru 3 print full color (including built black) matter via 4-color process (no bleeds). Cover 4 prints full 

color matter via 4-color process with full bleed in all dimensions. Covers 1 & 2 print head to foot. Covers 3 & 4 

print head to head. 

Text prints full color matter via 4-color process with full and/or uncommon bleeds throughout. Prints head to foot. 

 

NOTE: Pamphlets must be printed via conventional OFFSET printing on a minimum 4-color press with one single 

pass. Digital printing, direct imaging (toner), and inkjet printing are not acceptable. 

GOVERNMENT TO FURNISH: 

- Print file (see “ELECTRONIC MEDIA”) will be available for download from a Government-hosted SFTP server. 

Appropriate log-on instructions and protocol will be provided by the Government at time of award. 

- Distribution List (furnished in Microsoft Excel format) will be emailed to contractor at time of award. 
Page 2 of 9 Jacket 524-226 

ELECTRONIC MEDIA: 

- PLATFORM: Unknown 

- STORAGE MEDIA: Print file (14 MB) will be available for download from a Government-hosted SFTP server. 

- SOFTWARE: One PDF file will be provided. 

- COLOR(s): Identified as CMYK. 

- FONTS: All fonts are Embedded and/or Embedded Subset. 

- OUTPUT: 175 line screen 

ADDITIONAL INFORMATION: 

- Contractor must have the ability to edit PDF files (when furnished by the Government). 

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes to 

convert files to a different format, the final output must be of the same or higher quality and at no additional cost to 

the Government. 

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract. 

- Identification markings such as register marks, commercial identification marks of any kind, etc., except form 

number and revision date, carried in the electronic files, must not print on the finished product. 

- Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage or data 

corruption that might interfere with proper file image processing must be reported to your contract administrator. 

- The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files 

and make all changes to the copy. 

- Upon completion of this order, the contractor must furnish final production native application files (digital 

deliverable) and one "press quality" PDF file with the furnished media. Storage media must be MAC/PC 

compatible. The digital deliverables must be an exact representation of the final product and shall be returned on the 

same type of storage media as was originally furnished. The Government will not accept, as digital deliverables, 

PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than 

those supplied, unless specified by the Government. 

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September 

2019. 

- Covers: JCP Code* O90, White Printable Plastic Film (Synthetic Paper)**, Basis Size 20 x 26", 9.9 pt. (74# 

Cover) 

- Text: JCP Code* O90, White Printable Plastic Film (Synthetic Paper)**, Basis Size 25 x 38", 5.1 pt. (68# Text) 

**ABSOLUTE EQUAL TO YUPO STOCK. Teslin, Polyart, and other brands of Synthetic Paper are NOT 

acceptable for this procurement. 

INK: 

4-color process NOTE: Ink must be suitable for proper drying and adherence to synthetic (Yupo) stock. 

MARGINS: 

Follow file setup. Covers 1 thru 3 – adequate gripper; Cover 4 – full bleed in all dimensions; Text – full and/or 

uncommon bleeds throughout. 
Page 3 of 9 Jacket 524-226 

PROOFS: 

Deliver the following proofs to the department on or before June 24, 2021. Contractor MUST return Government 

furnished material with the proofs. 

Contractor is responsible for all costs incurred in the delivery and pickup of proofs. All proofs will be withheld not 

longer than 2 workday(s) from date of receipt by the Government** to date proofs are MADE AVAILABLE FOR 

PICKUP by the contractor. It is the responsibility of the CONTRACTOR to make the necessary pickup 

arrangements when notified that the reviewed proofs are available. If an overnight delivery carrier (i.e. UPS or Fed 

Ex) is to be used, contractor MUST include a fully completed return airbill (prepaid by the contractor) with the 

delivered proofs. 

**NOTE: The date of receipt by the Government is NOT considered the first workday. 

Contractor furnished proof approval letters will not be recognized for proof approval/disapproval. Only GPO 

generated proof letters will be recognized for proof approval/disapproval. Contractor must not print prior to receipt 

of an "OK to print". 

(*) CONTENT PROOF: One complete digital color CONTENT proof created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proof shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed and bound to the finished size/format of the product. 

(*) INKJET PROOFS: One set of INKJET proofs that are G7 profiled and use pigment-based inks. A proofing RIP 

that provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles 

Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 

3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) 

must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

Control Strip 2009 or 2013(i1). 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press's ink rollers and must show areas consisting of minimum 1/8 

x 1/8 solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

IT IS UNDERSTOOD THAT THE PROOFS SUPPLIED UNDER THIS CONTRACT WILL MATCH THE 

FINAL OUTPUT. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

BINDING: 

Trim 4 sides. Collate Covers and Text. Punch suitable along 5” TOP dimension and bind with a suitable sized 

BLACK plastic spiral binding. NOTE: Spiral element must be large enough to allow books to lie flat when opened. 

PACKING: 

Pack suitable per shipping container to insure pamphlets are not damaged during transit, with total carton weight not 

to exceed 35 lbs. 

NOTE: All shipping cartons require a carton label. Noncompliance with the labeling and marking specifications on 

this order may be cause for the Government to reject the shipment at destination and return it to the contractor at 
Page 4 of 9 Jacket 524-226 

his/her expense. The Government may, at its option, relabel and/or remark in accordance with the specifications and 

charge all costs to the contractor. There will be a minimum charge of $50.00 per order (per Jacket) for all labeling 

and marking corrections that are made by the Government due to the contractor's failure to label/mark all cartons per 

specifications and Contract Terms. 

SCHEDULE: 

Purchase Order and distribution list will be emailed and print file will be available for download from Governmenthosted SFTP server on or before June 18, 2021. 

 

Deliver all proofs on or before June 24, 2021. 

Ship all f.o.b. Contractor’s City copies (APO addresses) via USPS on or before August 10, 2021. 

Deliver all f.o.b. Destination copies via traceable means on or before August 10, 2021. 

DISTRIBUTION (F.O.B. DESTINATION AND F.O.B. CONTRACTOR’S CITY): 

Deliver proofs to: Rob Genova (850-258-5752), 13620 Woodcrest Blvd, Panama City, FL 32409. NOTE: This is a 

residential address.

F.O.B. Destination: 

- Deliver a total of 44,150 copies to 75 individual addresses via traceable means on or before August 10, 2021 - see 

Page 7 for quantity breakdown and partial (city, state, zip) address information. 

F.O.B. Contractor's City: 

- Ship a total of 10,650 copies via USPS to 8 individual APO addresses on or before August 10, 2021 - see Page 7 

for quantity breakdown and partial (city, state, zip) address information. NOTE: POSTAGE COSTS WILL NOT 

BE REIMBURSED - CONTRACTORS MUST INCLUDE ALL POSTAGE COSTS FOR THE F.O.B. 

CONTRACTOR'S CITY SHIPMENTS IN THEIR QUOTED PRICE. 

NOTE: Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail to Rob 

Genova (robert.genova.1@us.af.mil) and GPO Atlanta Regional Office (infoatlanta@gpo.gov). The subject line of 

this message shall be "Distribution Notice for Jacket 524-226, Req 1-101171K/747164". The notice must provide 

all applicable tracking numbers, shipping method, and title. Contractor must be able to provide copies of all 

delivery, mailing, and shipping receipts upon agency request. 

QUALITY ASSURANCE THROUGH ATTRIBUTES: The bidder agrees that any contract resulting from 

bidder’s offer under these specifications shall be subject to the terms and conditions of GPO Pub. 310.1 “Quality 

Assurance Through Attributes – Contract Terms” in effect on the date of issuance of the invitation for bid. GPO 

Pub 310.1 is available without charge from: U.S. Government Publishing Office, Atlanta Regional Office, 3715 

Northside Parkway, NW, Suite 4-305, Atlanta, Georgia 30327.

LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes – Level II 

 (b) Finishing (item related) Attributes – Level II 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Specified Standard Alternate Standard* 

P-7 Type Quality and Uniformity Approved Proofs File Setup 

P-10 Process Color Match Approved Proofs File Setup 
Page 5 of 9 Jacket 524-226 

*In the event that the Specified Standard is waived, the Alternate Standard will serve as its replacement. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional hundred or thousand copies. 

The price of the additional quantities must be based on a continuing run, exclusive of all basic or preliminary 

charges and will NOT be a factor for determination of award. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders MUST submit email bids to bidsatlanta@gpo.gov for this solicitation. No other method of bid submission 

will be accepted at this time. 

The Jacket number (524-226) and bid opening date (June 14, 2021) must be specified in the subject line of the 

emailed bid submission. Bids received after 2:00pm EST on the bid opening date specified above will not be 

considered for award. 

NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, and return pages 8 and 

9. 

 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following – 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing 

time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway utilizing the GPO barcode coversheet 

program application is the most efficient method of invoicing. Instruction for using this method can be found at the 

following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 
Page 6 of 9 Jacket 524-226 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 
Page 7 of 9 Jacket 524-226 
Page 8 of 9 Jacket 524-226 

CONTRACTOR NAME: _____________________________________________________________________ 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

Bid Amount: ____________________________________ 

Additional Rate per M: ____________________________ 

____________________ 

 (Contractor’s Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 
Page 9 of 9 Jacket 524-226 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

**************************************************************************************************** 

THIS SECTION FOR GPO USE ONLY 

Certified by: Date: Contracting Officer: Date:

 (Initials) (Initials) 

***************************************************************************************************

 

____________________ 

 (Contractor’s Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)