Jacket: 641‐042

Title: Cadet Reference Textbook, 6th EditionAgency: CensusBid Opening: August 1, 2019 at 2pm

Bid Terms Disco

$117,740.00 2.0% 20 days $123,332.02 1.0% 20 days $133,555.00 5.0% 20 days $142,241.00 2.0% 20 days $149,755.00 0.5% 20 days $183,443.00 0.5% 21 days 

* Gray Graphics, Capitol Heights MD

Contractor Name

Omaha Print/dba/Aradius Group, Omaha NELas Vegas Color Graphics Inc, Las Vegas NVMonarch Litho Inc, Montebello CASchmitz Press, Sparks MDConsolidated Graphics/dba/Westland Printers, Laurel MD* Awarded to contractor
This is Amendment No. #1. The specifications in our invitation for bids on Jackets 641-042, scheduledfor opening at 2:00 p.m. on July 31, 2019, are amended as follows:

1. The bid opening date is changed to August 1, 2019 at 2 p.m. prevailing Columbus, OH time.

2. Page 2, Trim Size and Page 4, Binding: The finished size to be 8.5 x 11", or at contractor's option

the finished size may be 8.375 x 10.875".

3. Page 5, Schedule and Distribution: Mail/Ship F.O.B. Contractor's City/Contractor Postage prepaid

- 2,600 copies to 52 addresses, 50 copies per address. These mailing/shipping costs must be included

in the bid price, these costs are not reimbursable.

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

U.S. Government Publishing Office

Columbus Regional Office

1335 Dublin Road, Suite 112-B

Columbus, OH 43215-7034Or fax the amendment acknowledgement to (614) 488-4577.

Amended bid or acknowledgement must be submitted usinfl the methodfs) specified in the solicitation

for bid submission. Telephone or e-mail submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING.

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, maybe reason for bid being declared nonresponsive.

Sincerely,

/^

^

MICHAEL J. SOMMER

Contracting Officer

U.S. <:iOVi;S<N!V!i:;M'!" PUBLISHiNG OFF!CI: I Keeping America Informed I Oi'TICIAS, | DIGI'l'AL | SCCURE:

Coiumbus Regional Office | 133;) Dublin Road, Suite 112-B, Columbus, OH 43215-7034

http://www.gpu.cjov | www.i'<!0«book.>;oi'i)/U<<sGPO | twStter.coin/USGPO
Specifications by BR Jacket 641-042 

Page 1 of 9 Department: DLA 

Reviewed by WL/MJS Requisition: 9-099269G 

BID OPENING: July 31, 2019.

Bids shall be publicly opened at 2:00 P.M. prevailing Columbus, OH time on July 31, 2019. Submit bids to: 

U.S. Government Publishing Office, Columbus Regional Printing Procurement Office, 1335 Dublin Road, Suite 

112-B, Columbus, OH 43215-7034. FACSIMILE BIDS ARE ACCEPTABLE. 

Any questions before or after award concerning these specifications call Becky Rottier at (614) 488-4616, Ext. 9. 

No collect calls. 

SPECIFICATIONS 

U.S. Government Publishing Office (GPO)

1335 Dublin Road, Suite 112-B 

Columbus, OH 43215-7034 

BID SUBMISSION: Using the bid return sheet (p.9 of these specifications), submit bids to the U.S. Government 

Publishing Office, Columbus Regional Printing Procurement Office, 1335 Dublin Road, Suite 112-B, Columbus, 

OH 43215-7034. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted 

directly to the GPO Columbus bid Section, Fax No. (614) 488-4577. The Jacket number and bid opening date 

must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO 

Publication 310.2, as revised January 2018. 

BIDDERS PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, 

sign/initial, as applicable, page 9. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1000 copies. The price for 

additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not 

be a factor for determination of award. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective 12/1/87, Rev. 01-18) and GPO Contract Terms, Quality Assurance Through Attributes Program (GPO 

Pub. 310.1, effective May 1979, Rev. 8/2002). 

 GPO Contract Terms (GPO Publication 310.2): 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards 

 GPO QATAP (GPO Publication 310.1): 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards 

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (Publication 310.2, effective December 

1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 

120 days to one calendar year from the date the check is tendered as final payment. All other provisions remain 

the same.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract. As part of the financial determination, the contractor in line for award may be required 

to provide one or more of the following financial documents: 

1) Most recent profit and loss statement 
Page 2 of 9 Jacket 641-042 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

GOVERNMENT IN-PLANT INSPECTIONS: The Government reserves the right to have Government 

representative(s) inspect any operation under this contract at the start of its production and at any time during 

production. In addition to the inspections indicated, the Government reserves the right to inspect all stages of 

production. 

PREDOMINANT PRODUCTION FUNCTION: The predominant production function for this procurement is 

the printing of the pamphlets. 

TITLE: Cadet Reference Textbook, 6th Edition

PRODUCT: These specifications cover the printing of a 60 page plus wrap-around cover pamphlet, printed in 

CMYK. Saddle-stitched with a standard 3 hole drill/punch. Distribution to 1,675 addresses (includes 52 

OCONUS addresses), 50 copies to each address. There is also 1 bulk address (Pueblo, CO). 

QUANTITY: 150,000 copies 

TRIM SIZE: 8-1/2 11" 

 

PAGES: 60 Pages + Wrap-Around Cover 

DESCRIPTION: Covers 1 and 4 print full bleed, full coverage, CMYK, consisting of color photos, solids, and type 

and line matter. Covers 2 and 3 are blank. After printing, flood coat covers 1 & 4 with a clear, non-yellowing Gloss 

Aqueous coating or Gloss Varnish. 

Text prints CMYK, medium coverage, consisting of color photos, color illustrations, solids, and type and line matter. 

No bleeds. 60 pages, head to head. The last 2 text pages are to be blank. 
Page 3 of 9 Jacket 641-042 

NOTE: Covers and text must be printed via OFFSET printing on a minimum 4-color press with one single pass. 

Quality Level 3 must be maintained. Digital printing, direct imaging (toner), and inkjet printing are not 

acceptable. 

GOVERNMENT TO FURNISH: PDF file of the text pages and JPEG files of Covers 1 and 4, to be emailed 

with PO at time of award. Excel file of distribution list to be emailed at time of award. 

The contractor is responsible for creating or altering any necessary trapping, setting proper screen angles and 

screen frequency, and defining file output selection for the imaging device being utilized. All furnished files must 

be imaged as necessary to meet the assigned quality level. 

PREFLIGHT: The contractor shall preflight the furnished file prior to image processing (i.e. verify completeness 

and presence of all components required to process image in accordance with the visual provided such as fonts, 

graphic files, trim size, etc.). It is further recommended that the contractor produce laser output or other 

acceptable digital proofing of files prior to imaging production materials. Any discrepancies of the Government 

Furnished Materials (GFM) and these specifications, or instances of missing files, fonts, instructions, etc. are to 

immediately be brought to the attention of the GPO Contracting Officer prior to further performance. 

Upon completion of the order, if requested by the Government, the contractor must return the final production 

native application files (digital deliverables) with the furnished material. The digital deliverables must be an exact 

representation of the final printed product and shall be returned on suitable storage media or e-mailed as directed. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish”, necessary to produce the products in accordance with these specifications. 

PROOFS: 2 set(s) of digital color content proofs. Direct to plate must be used to produce the final product with a 

minimum resolution of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size of the product, as applicable. 

2 sets(s) of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides an option 

for high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), and meets or 

exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future 

amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. 

Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must 

contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control Strip 

2009 or 2013(i1). 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Delivery of Proofs: Deliver 2 sets of each type of proofs, along with the furnished materials and GPO Proof 

Memo, directly to the delivery address below (stated under Distribution). All packages containing proofs must 

be clearly marked on the outside as “PROOFS”, and contain the GPO Jacket Number, Requisition Number, and 

publication title. 
Page 4 of 9 Jacket 641-042 

All proofs must arrive no later than August 9, 2019. All proofs will be withheld not longer than 2 workday(s) 

from date of receipt, to date proofs are made available for pick up by the contractor (see NOTE below). The date 

of receipt is NOT the first workday. THE CONTRACTOR MUST NOT PRINT PRIOR TO RECEIPT OF 

PROOF APPROVAL. 

NOTE: It is the responsibility of the contractor to make the necessary pickup arrangements when notified that the 

reviewed proofs are available. NOTE: Only one set of proofs must be made available for pickup, the customer has 

the option to keep the other sets. If a courier is to be used, a fully completed airbill (prepaid by the contractor) 

must be furnished to the specified address with the delivered proofs for this purpose. 

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 2011. 

*Cover: JCP Code* L12, White, No. 2 Litho Coated Cover, Gloss Finish, Basis Size 20 X 26", Basis Weight 

80lb. 

Text: JCP Code* A61, White, No. 1 Offset Book, Smooth-Finish, Basis Size 25 X 38", Basis Weight 50lb. 

*The requirement for postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) 

for this contract is waived for L12. However, the addition of post-consumer fiber is encouraged provided that the 

requirements of this Standard are met. All other attributes remain the same. 

INK: CMYK for both Covers1 and 4 and text. 

MARGINS: Covers 1 and 4: Full bleed. Text: Adequate gripper, no bleeds. 

 

BINDING: Saddle stitch in 2 places on left 11" side. Trim 3 sides. Paper Covers: Wrap around, Trim flush, 

Stitched on, Grain must run parallel to spine, Score covers on fold to prevent cracking. 

Drill 3 round holes, 3/8" in diameter, 4-1/4" center to center, centered on the 11" side with center of holes 3/8" 

from the left edge of the sheet. Product will be placed in a binder with standard 3 rings, after delivery. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels: 

 (a) Printing Attributes - Level 3 

 (b) Finishing Attributes - Level 3 

 

Inspection Levels (from ANSI/ASQC Zl.4): 

 (a) Non-destructive Tests--General Inspection Level I. 

 (b) Destructive Tests ----- Special Inspection Level S-2. 

Specified Standards--The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs 

P-10. Process Color Match Approved Proofs 

PACKING: Noncompliance with the packing instructions will be cause for the Government to take corrective 

action in accordance with GPO Pub. 310.2. 

Pack suitable per shipping container. 
Page 5 of 9 Jacket 641-042 

NOTE: See Pages 7-8 for instructions on pallet and packaging/label requirements. Pallets to be no more than 42” 

in height. 

LABELING AND MARKING: Label and mark in accordance with GPO Contract Terms (GPO Pub. 310.2) and 

with furnished MS Word file provided. (All info as depicted on furnished label example must be included). 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks (including all info on furnished MS Word file), and attach to shipping 

containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): Each delivery must be divided into 200 equal 

sublots. A random copy must be selected from each sublot. Do not choose copies from the same general area in 

each sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917-

Certificate of Selection of Random Copies (located on GPO.gov). The random copies constitute a part of the total 

quantity ordered, and no additional charge will be allowed. 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to the specified delivery address. A copy of the print 

order/specification and a signed Certificate of Selection of Random Copies must be included. A copy of the 

signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in 

delay in processing the invoice. 

SCHEDULE AND DISTRIBUTION: Adherence to this schedule must be maintained. See "Notice of 

Compliance with Schedules”, in GPO Pub. 310.2. All expenses incidental to returning materials, submitting 

proofs, and furnishing sample copies must be borne by the contractor. 

Purchase Order and material will be e-mailed from U.S. Government Publishing Office by: August 5, 2019. 

******NOTE: Shipping costs are NOT reimbursable. All shipping costs must be included in the bid price.***** 

Deliver 2 sets of proofs by August 9, 2019 to: DLA Information Operations (J67D), Attn: Steven R. Pratt, 

Customer Relations Specialist, 5212 Oregon Ave., Fort Campbell, KY 42223 Phone 270-984-3133. 

SHIP/DELIVERY DATES: See separate attachment pages for distribution list in MS Excel file, containing both 

CONUS and OCONUS destinations. Distribution list is available for download from https://www.gpo.gov/howto-work-with-us/vendors/contract-opportunities under Program/Jacket Number: 641-042. 

Contractor to verify with transportation courier/carrier deliverability to each specified address on distribution list 

prior to shipping in the event an address is undeliverable. 

Mail/Ship F.O.B. Contractor’s City/Postage prepaid - 2,600 copies to 52 addresses, 50 copies per address, by 

August 30, 2019. These addresses are OCONUS (Outside Continental United States – APO/FPO, HI, AK, U.S. 

Territories). 

F.O.B. Destination: Deliver 81,150 copies to 1,623 addresses, 50 copies per address, by September 3, 2019. 

These addresses are CONUS (Continental United States). 

F.O.B. Destination: Deliver 66,250 copies to GPO Pueblo Distribution Center, 31451 United Avenue, Pueblo, 

CO 81009, Attn: Kimberly Schmitz by September 9, 2019. NOTE: Prior to shipping, contractor MUST call 

Kimberly Schmitz at 719-295-2678, at least 48 hours in advance with expected delivery date. 
Page 6 of 9 Jacket 641-042 

Deliver one sample on or before August 30, 2019 to the U.S. Government Publishing Office, Columbus Regional 

Office, Suite 112-B, 1335 Dublin Road, Columbus, Ohio 43215-7034, Attn: B. Rottier, Sample Jacket 641-042.

NOTE: Receipt of this sample does not constitute approval of the entire run or any portion thereof. 

Sample cannot be deducted from the total quantity ordered. The package or envelope containing the sample shall 

be identified by the GPO jacket number & title. The contractor will comply with the shipping schedule regardless 

of this requirement and will be notified of the test results only if there are deficiencies. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

RECEIPT FOR DELIVERY: As applicable, the contractor must furnish their own receipts for deliveries. 

These receipts must include the GPO jacket number; total quantity delivered number of cartons, and quantity per 

carton; date delivery made; and signature of the Government agent accepting delivery. The original copies of 

these receipts must accompany the contractor's voucher for payment. 
Page 7 of 9 Jacket 641-042 
Page 8 of 9 Jacket 641-042 
Page 9 of 9 Jacket 641-042 

SHIPMENT(S): Shipment(s) will be made f.o.b. destination from: City _______________________, 

State________. 

Bid Price: $_____________________________Additional Rate: $_____________ per ________. 

DISCOUNTS: Discount is offered for payment as follows: __________ Percent, _________calendar 

days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by 

the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each 

item, delivered at the designated points(s), in exact accordance with specifications. 

Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________ 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms - Publication 310.2. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

_________________________________________ ________________________________ 

(Company Name) (GPO Contractor’s Code) 

___________________________________________________________________________________ 

(Street Address, City, State and Zip Code) 

__________________________________________ _________________________________ 

(Printed Name and Title) (Telephone number) 

__________________________________________ _________________________________ 

(Signature) (Date) 

_________________________________________ ________________________________ 

(E-Mail) (Facsimile Number) 

************************************************************************************ 

THIS SECTION FOR GPO USE ONLY 

Contracting Officer Review __________Date ___________Certifier ______________Date 

 (initials) (initials)