Specifications by: SG Jacket: 417-859R2 / 417-860R2

Page 1 of 8 Req: CIS-21-01065 / CIS-21-01066

Reviewed by: RM Department of Homeland Security/USCIS

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on December 7, 2021 by the 

U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 pandemic, this will NOT be a public 

bid opening.

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, vendors 

MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission will be accepted at 

this time.

The Jacket Numbers 417-859R2, 417-860R2 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be considered for award. 

R1 - SCHEDULE ONLY.

R2 – SCHEDULE, QUANTITY.

For information regarding the solicitation requirements prior to award please email at sgaumer@gpo.gov. For contract 

administration after award, contact APS DC at 202-512-0307.

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the e-mailed bid 

including, but not limited to, the following—

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

(2) The vendor’s email provider may have different size limitations for sending e-mail, however vendors are advised not to 

exceed GPO’s stated limit. 

(3) Illegibility of bid.

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening time. Government

personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the prevailing time (specified as the 

local time zone) and the exact time that the e-mail is received by GPO’s email server as the official time stamp for bid receipt 

at the specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 

1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding 

(GPO Publication 310.1, effective May 1979 (revised 9-19)).

**SPECIFICATIONS APPLY EQUALLY TO BOTH JACKETS UNLESS OTHERWISE SPECIFIED**

PRODUCT: 2 Different Flash Card sets inserted into custom tuck case

TITLE: Jacket 417-859: M-623 - USCIS Civics Flash Cards in Custom Tuck Cases – English

 Jacket 417-860: M-623S - USCIS Civics Flash Cards in Custom Tuck Cases – Spanish

QUANTITY: Jacket 417-859 – 38,016

 Jacket 417-860 – 25,228

FIXED PRICE-INDEFINITE QUANTITY CONTRACT. See Below.

QUOTATIONS: The offerer is to quote the maximum quantity, inclusive of all costs that will be delivered to DHS/USCIS

per specification requirements, for a total of $102,000.00 for jacket 417-859 and $70,000.00 for jacket 417-860. In addition, 
Page 2 of 8 Jacket 417-859R2 S

the offerer must quote a separate additional price for 5,016 copies of Jacket 417-859 and 2,578 copies of Jacket 417-860 for

the Superintendent of Documents (SuDocs) and Sales copies. The price for the SuDocs/Sales quantity must be based on a 

continuing run of the quantity produced for DHS/USCIS, exclusive of all basic or preliminary charges. Quotations must 

include the cost of all materials and operations for the total quantity ordered. Quotations should be prepared in conformance 

with the Schedule of Prices.

BASIS FOR AWARD: The contract will be awarded to that responsible offerer whose bid conforming to the solicitation 

provides the lowest overall cost per copy to the Government, including prompt payment discount. The lowest overall cost per 

copy will be calculated by dividing the total price ($_____ plus the price quoted for SuDocs/Sales copies) by the total 

number of copies to be delivered (number of copies quoted for DHS/USCIS plus ____copies for SuDocs/Sales). See 

Schedule of Prices.

FORM NO.: Jacket 417-859: M-623 New Revision

 Jacket 417-860: M-623S New Revision

PAGES: 204 pages (102 Cards) + Custom Tuck Case

TRIM SIZE: Flash Cards: 7 x 4-1/4” (rounded corners)

Custom Tuck Case: Approx. 11-1/2 x 11-1/2" (approx. size prior to construction) to 7 x 4-1/4 x 1- 1/16". 

Contractor is to resize case if necessary to fit cards.

GOVERNMENT TO FURNISH: Via email/contractor’s FTP after award.

One (1) Purchase order.

Two (2) Zip files. One for each jacket.

Two (2) PDF files of GPO Form 905, R. 7-15. One for each jacket.

Two (2) PDF files of Sales line and barcode. One for each jacket.

GPO Form 892 (R. 12/17) Proofs

GPO Form 2678 (departmental random copies-blue label).

GPO Form 917 (Certificate of Selection).

GPO Form 915 (Business Reply Label).

GPO Form 2686 QARC Random copies sampling & shipping instructions.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," 

necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, 

or data corruption that might interfere with proper file image processing must be reported to the contract administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned

quality level.

Minimum 175 line screens required.

PROOFS: One (1) set of digital color content proofs for each jacket. Direct to plate must be used to produce the final 

product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will 

be used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and 

back, trimmed and folded to the finished size of the product. 

Plus

One (1) set of digital one-piece composite laminated halftone proofs for each jacket on the actual production stock (Kodak 

Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi for entire 
Page 3 of 8 Jacket 417-859R2 S

publication for all Jackets. 

At contractor’s option, One (1) set of inkjet proofs that are G7 profiled and use pigment-based inks may be submitted in lieu 

of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an option for high quality color 

matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 

12647-7 standard for Graphic Technology (as of 2016 and future amendments) must be utilized. Proofs must be ripped and 

sent at plate resolution (minimum of 2400 x 2400 dpi). If using a 1 bit tiff, the tiff must be made at a minimum of 2400 dpi. 

Output must be a minimum of 2400 x 1200 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain both 

of the following to be evaluated for accuracy: 3-tier color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO 

Resolution target found www.gpo.gov/gporestarget.pdf. NOTE: If a contractor chooses this proof option, prior evaluation 

and approval of this proofing method must be provided by GPO, Quality Control for Published Products, to ensure that the 

final product will be produced in accordance with contract specifications. See instructions at: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and approval may be cause for 

the job to be rejected should the final product not match the proofs for color.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must contain all 

elements, be in press configuration and indicate margins. Proofs will be used for color match on press. Direct to plate must be 

used to produce the final product with a minimum of 2400 x 2400 dpi. 

Submit proofs together with the furnished media (copy /electronic files) via traceable meansto: Claudia Conlon, Washington, 

DC 20008, claudia.m.conlon@uscis.dhs.gov. Resident’s complete address provided after award.

Contractor must call GPO Contract Compliance Section at (202) 512-0520 or email compliance@gpo.gov immediately upon 

sending/delivering proofs and immediately upon notification that the proofs are available for pickup at the department. 

Proofs will be withheld not more than 2 workdays from receipt in the department to when they are made available for pickup 

at the department.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT".

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019. 

https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_13..PDF.

Cards: JCP Code* L12, No. 2 Gloss-Coated Cover, White, Basis Size 20 X 26", 100 lbs.

Custom Tuck Case: JCP Code* L70, Coated One-Side Cover, White (C1S), 10 pt.

NOTE: All stock used must be uniform in shade.

PRINTING:

FLASH CARDS: Print face and back, head to head, in 4-Color Process and Pantone 187 Red in heavy coverage with 

full bleeds consisting of a solid Pantone background with process images or illustrations and type/ line/ rule matter

reversing out to white or as process build on both sides, and a process built fine line departmental logo on face of each 

card. After printing, flood coat the entire surface of the face and back with gloss aqueous to prevent scratching and 

smearing.

CUSTOM TUCK CASE (before Construction): Prints one side only in 4-Color Process and Pantone 187 Red in heavy 

coverage with full bleeds consisting of type matter that reverses out solid Pantone background to appear white, small process 

built fine line departmental logo, and Bar Code with ISBN Number printing in black inside reversed out white area. Bar Code 

and ISBN number prints on ALL copies. Update ISBN number and bar code on artwork with revised files sent.

ISBN Barcode instructions: The ISBN barcode must be printed in black ink at the bottom-right corner or bottom-center of 

Cover 4. The ISBN number must be printed in Human-Readable interpretation and bar coded using 3 of 9 (code 39) Bar 

Code System, non-contact reading in accordance with ISO-2108:2005.
Page 4 of 8 Jacket 417-859R2 S

SALES COPIES ONLY: For Sale Line instructions: The 13 digit ISBN Number should be placed under the "For Sale By..." 

line, at the bottom of the back side of the first printed page in the book. If necessary,Government may furnish the "For Sale 

By..." copy via e-mail after contract award.

INK: 4-color process + Pantone 187 (Red)

MARGINS: Inadequate gripper. Follow Electronic files. Bleeds All Sides

BINDING: Die cut all cards with round corners. Die cut, score, fold and glue to create Custom Tuck Case.

PACKING: Contractor to insert a sequential set of the 102 cards into each custom case to create a complete set.

Shrink wrap each individual set. Package 28 sets per carton. Pallets Are Required.

LABELING AND MARKING (package and/or container label): Reproduce shipping container label from furnished 

repro, fill in appropriate blanks and attach to shipping containers.

Label Instructions:

• Adobe Reader 7 minimum

• USCIS Shipping Label must be used

• CAPS LOCK ON when filling out PDF Shipping Label

• Date format MM/DDATYY

Barcodes:

• Title

• Form number

• Revision date

• Print Order Number

• Quantity

• Height inch

• USCIS is requesting a signed receipt from the contractor after delivery.

Addition Information:

• Department Requisition Number

• GPO Jacket Number

• Visible Packing Slip with Shipment – MUST

Pallets:

• 48x40" 4 way pallet

• Total height including cartons does not exceed 54"

Sales Copies 417-859: Please include ISBN 978-0-16-095823-6 and stock number on

shipping label. Stock number: 027-002-00648-8

Weight restrictions: Shipping cartons not to exceed 45 pounds. COMPLETE

DELIVERY REQUIRED

Sales Copies 417-860: Please include ISBN 978-0-16-095942-4 and stock number on

shipping label. Stock number: 027-002-00649-6

Weight restrictions: Shipping cartons not to exceed 45 pounds. COMPLETE

DELIVERY REQUIRED

QUALITY ASSURANCE STANDARDS: The following standards shall apply to these specifications:

Product Quality Levels:

(a) Printing Attributes – Level II

(b) Finishing Attributes – Level II
Page 5 of 8 Jacket 417-859R2 S

 Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests -- General Inspection Level 1.

 (b) Destructive Tests -- Special Inspection Level S-2.

 

 Specified standards to correspond with each required attribute as follows:

 ATTRIBUTE SPECIFIED STANDARD/ALTERNATE STANDARD

P-7. Type Quality and Uniformity Approved Proofs/Electronic Media

P-9. Solid or Screen Tints Color Match Pantone Matching System

P-10 Process Color Match Approved Proofs/Electronic Media

QUALITY ASSURANCE RANDOM COPIES: QUALITY ASSURANCE RANDOM COPIES: The contractor will be 

required to-execute-a statement furnished by GPO certifying that copies were selected as directed. Business Reply Mail 

labels will be furnished for mailing the quality assurance random copies. The copies are to be mailed at the same time as the 

first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, identified by Jacket and Purchase Order 

numbers, must be furnished with billing as evidence of mailing.

DISTRIBUTION: Deliver F.O.B. DESTINATION.

Contractor must notify the ordering agency on the same day that the product ships/delivers, via e-mail to Matthew 

Gaines (matt.j.gaines@uscis.dhs.gov). The subject line of this message shall be "Distribution Notice for Jackets 417-859

and 417-860, Requisitions CIS-21-01065 and CIS-21-01066". The notice must provide all applicable tracking numbers, 

shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts 

upon agency request

Deliver 33,000 (Jacket 417-859) and 22,650 (Jacket 417-860) finished/assembled sets (includes 125 blue label copies for 

Jacket 417-859 and 125 blue label copies for Jacket 417-860) via traceable means to: USCIS Western Forms Center, 

5160 Richton Street, Suite G, Montclair, CA 91763. Attn: Receiving (909-949-7131 or 909-949-7193). 

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the

certificate may result in delay in processing the voucher. NOTE: Form is also available at

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf.

Deliver 5 Sample copies (Jacket 417-859) and 5 Sample copies (Jacket 417-860) via traceable means to: Claudia 

Conlon, Washington, DC 20008. Resident’s complete address provided after award.

Deliver 1 copy of jacket 417-859 via traceable means to: BAC (C+I) 1523-01, U.S. Government Publishing Office, 

Federal Depository Library Program, Mail Stop: FDLP, 44H St., NW, Loading Dock, Washington, DC 20401, Mark 

Item No.: 0520G00.

Deliver 563 copies of jacket 417-860 via traceable means to: BAC (FDLP) 1520-01, U. S. Government 

Publishing Office, Federal Depository Library Program (FDLP), Document Warehouse, 8660 Cherry Lane, 

Laurel, MD 20707-4986, Marked Depository Item No. 0520-G00

Deliver 15 copies of each jacket packaged separately via traceable means to: BAC (By-Law) 1525-01, Library 

of Congress, U.S./Anglo Division, U.S. Government Documents Section, 101 Independence Avenue, SE, Stop 

4276, Washington, DC 20540-4276, Marked: Depository File Copies. NOTE: All shipments to this destination 

must be via FedEx, UPS or United States Postal Service (USPS).

Deliver 5,000 SALES copies (Jacket 417-859) and 2,000 SALES copies (Jacket 417-860), marked "Sales Copies, Req. 

No 1-01131", BAC: 1510-01, 027-002-00648-8 (Jacket 417-859) and Req. No 1-01132, BAC: 1510-01, 027-002-

00649-6 (Jacket 417-860) to: USGPO – Laurel Publications Distribution Center, c/o Receiving, 8660 Cherry Lane, Ste 
Page 6 of 8 Jacket 417-859R2 S

#32, Laurel, MD 20707-4950, email: laurelpdc2@gpo.gov, phone: 202-512-2010 x33401..

SCHEDULE: The purchase order and GFM will be available via e-mail or contractor's FTP site on December 10, 2021.

Deliver complete by March 11, 2022.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with 

the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of 

any responsibility in meeting the shipping schedule because of failure to request such information. Submit proofs as soon as 

the contractor deems necessary in order to comply with the shipping schedule. 

OFFERS: Offers must include the cost of all materials and operations for each jacket listed in accordance with these 

specifications. Award will be based on the lowest total price for the jackets listed. Prices for additional quantities must be 

based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination of award.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract. As part of the financial determination, the contractor in line for award may be required to provide one or 

more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Page 7 of 8 Jacket 417-859R2 S

-----------------------SCHEDULE OF PRICES----------------

--------------------------------------------Quantity-----------------------------Cost--------

Jacket 417-859 DHS/USCIS --------------- ______ copies --------------$_____________

SuDocs/Sales copies--------------------------------- + 5,016 copies ----------- + $__________ 

TOTAL QTY and TOTAL COST: ______ copies -------- $____________

TOTAL COST/TOTAL QUANTITY = COST per COPY-------------$_________

Jacket 417-860 DHS/USCIS --------------- ______ copies --------------$_____________

SuDocs/Sales copies--------------------------------- + 2,578 copies ----------- + $__________ 

TOTAL QTY and TOTAL COST: ______ copies -------- $____________

TOTAL COST/TOTAL QUANTITY = COST per COPY-------------$_________

JACKET NUMBER BID PRICE: ADDITIONAL/M

Jacket 417-859 $_____________________________ _________________

Jacket 417-860 $________________________ _________________

TOTAL COST $________________________

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

Within _________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact 

accordance with specifications.

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a 

bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO 

Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one copy. 

Bidder

(Contractor Name) (GPO Contractor’s Code)
Page 8 of 8 Jacket 417-859R2 S

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

 

 Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________

(Initials) (Initials)
Jacket: 417-859s R2

Title: USCIS Civics Flash Cards in Custom Tuck Cases

Agency: DHS / USCIS

Bid Opening: December 7, 2021 at 11:00am

Bid Terms Discounted Total QTY. Comments

$102,000.00 0.3% 20 days $101,745.00 33,000

$102,000.00 2.0% 20 days $99,960.00 16,920

$102,000.00 0.6% 20 days $101,439.00 15,333

.

days $0.00

$70,000.00 0.3% 20 days $69,825.00 22,650

$70,000.00 2.0% 20 days $68,600.00 9,600

$70,000.00 0.6% 20 days $69,615.00 10,222

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

/

Monarch Litho

Contractor Name / Jacket 417-859

Gray Graphics

Las Vegas Color Graphics, Inc.

Contractor Name / Jacket 417-860

Monarch Litho

Gray Graphics

Las Vegas Color Graphics, Inc.