PROGRAM: No 4555‐S

TITLE: Various Green Military Log Books

TERM: 03/13/24 To 01/31/25 plus 4 option years

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE 

I. COMPLETE PRODUCT

(a) Format A: 3521

(1) Make Ready 3 2,500.00 $ $7,500.00 1,000.00 $ $3,000.00 $2,675.00 

(2) Run.....per 100 books 3,000 290.00 $ $870,000.00 750.00 $ $2,250,000.00 $265.00 

(b) Format A: 6207

(1) Make Ready 1 2,500.00 $ $2,500.00 1,000.00 $ $1,000.00 $2,675.00 

(2) Run.....per 100 books 200 360.00 $ $72,000.00 850.00 $ $170,000.00 $300.00 

(c) Format B: 6942

(1) Make Ready 1 2,500.00 $ $2,500.00 1,000.00 $ $1,000.00 $3,905.00 

(2) Run.....per 100 books 10 1,590.00 $ $15,900.00 1,500.00 $ $15,000.00 $794.20 

(d) Format C: 3525

(1) Make Ready 2 2,500.00 $ $5,000.00 1,500.00 $ $3,000.00 $3,180.00 

(2) Run.....per 100 books 500 409.00 $ $204,500.00 1,350.00 $ $675,000.00 $310.20 

(e) Format D: 5028

(1) Make Ready 1 2,500.00 $ $2,500.00 1,500.00 $ $1,500.00 $6,555.00 

(2) Run.....per 100 books 12 1,320.00 $ $15,840.00 4,400.00 $ $52,800.00 $905.30 

(f) Format E: 3524

(1) Make Ready 1 2,500.00 $ $2,500.00 1,500.00 $ $1,500.00 $6,700.00 

(2) Run.....per 100 books 100 747.00 $ $74,700.00 3,000.00 $ $300,000.00 $700.70 

(g) Format E: 8363

(1) Make Ready 1 2,500.00 $ $2,500.00 1,500.00 $ $1,500.00 $6,700.00 

(2) Run.....per 100 books 70 747.00 $ $52,290.00 3,000.00 $ $210,000.00 $700.70 

(h) Format F: 3527

(1) Make Ready 1 2,500.00 $ $2,500.00 2,500.00 $ $2,500.00 $6,930.00 

(2) Run.....per 100 books 3 9,780.00 $ $29,340.00 14,000.00 $ $42,000.00 $1,646.80 

(i) Format F: 6211

(1) Make Ready 1 2,500.00 $ $2,500.00 2,500.00 $ $2,500.00 $6,930.00 

(2) Run.....per 100 books 3 $9,780.00 $29,340.00 14,000.000 $ $42,000.00 $1,646.80 

II. STOCK/PAPER

(a) Format A: 3521 or 6207 per 100 books

(1) Text 3,200 34.00 $ $108,800.00 60.00 $ $192,000.00 $64.90 

(2) Cover 3,200 89.00 $ $284,800.00 47.00 $ $150,400.00 $194.00 

(b) Format B: 6942.....per 100 books

(1) Text 10 120.00 $ $1,200.00 75.00 $ $750.00 $75.50 

(2) Cover 10 290.00 $ $2,900.00 87.00 $ $870.00 $434.50 

(c) Format C: 3525.....per 100 books

(1) Text 500 67.00 $ $33,500.00 120.00 $ $60,000.00 $141.90 

(2) Cover 500 125.00 $ $62,500.00 92.00 $ $46,000.00 $311.30 

(d) Format D: 5028.....per 100 books

(1) Text 12 295.00 $ $3,540.00 450.00 $ $5,400.00 $168.30 

(2) Cover 12 285.00 $ $3,420.00 175.00 $ $2,100.00 $393.80 

(e) Format E: 3524 or 8363 .....per 100 books

(1) Text 170 210.00 $ $35,700.00 450.00 $ $76,500.00 $195.80 

(2) Cover 170 188.00 $ $31,960.00 225.00 $ $38,250.00 $358.60 

(f) Format F: 3527 or 6211 .....per 100 books

(1) Text 6 1,155.00 $ $6,930.00 550.00 $ $3,300.00 $225.50 

(2) Cover 6 565.00 $ $3,390.00 275.00 $ $1,650.00 $956.00 

$1,972,550.00 $4,351,520.00 

0.50% $9,862.75 0.25% $10,878.80 0.25% 

20 Days 20 Days 20 Days

$1,962,687.25 $4,340,641.20 

Totals

Discounted Totals

Terms

Prompt Payment Discount

Verified: Michael J. Sommer 03/05/2024 AWARDED

Advantage Mailing

Anaheim, CA

KM Media Mona

Clifton, NJ Mont
Program 4555-S Page 1 of 29

Specifications by: MR

Reviewed by: MS

U.S. GOVERNMENT PUBLISHING OFFICE

Northeast Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of the

Various Green Military Log Books

as requisitioned from the U.S. Government Publishing Office (GPO) by 

The Defense Logistics Agency, DLA Document Services, Northeast, PA

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

January 31, 2025 plus up to four (4) optional 12-month extension period(s) that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

 BID OPENING 

Bids shall be opened at 11:00 a.m., prevailing Columbus, OH time, on February 12, 2024.

BID SUBMISSION 

Bidders MUST submit email bids to bidsnortheast@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. 

The company name, program number, and bid opening date must be specified in the subject line of the emailed 

bid submission. Bids received after 11:00 a.m. prevailing Columbus, OH time on the bid opening date specified 

above will not be considered for award. 

NOTICE TO BIDDERS

Significant revisions have been made throughout these specifications. Bidders are cautioned to familiarize 

themselves with all provisions of this contract before bidding. 

Special attention is directed to the bid submission provisions under “Additional Emailed Bid Submission 

Provisions” on page 5. 

Abstract of bids for Program 4555-S (formally 1205s) available at: https://www.gpo.gov/how-to-work-withus/vendors/contract-pricing. 

For information of a technical nature, contact Michael Rosen at 215-364-6471 or email mrosen@gpo.gov.
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SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01- 18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

 GPO QATAP (GPO Publication 310.1) –

 https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes - Level III.

(b) Finishing (item related) Attributes - Level III. 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Furnished Sample 

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
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ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to January 31, 2025 and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending October 31,

2023, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

PAPER PRICE ADJUSTMENT:

Paper prices charged under this contract will be adjusted in accordance with “Table 9 – Producer Price Indexes and 

Percent Changes for Commodity Groupings and Individual Items” in Producer Price Indexes report, published by 

the Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913 for “All Paper” will apply to all paper required under this contract.

2. The applicable index figures for the month of February, 2024 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the 

month being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with 

the following formula: �(XX − BBBBBBBB IIIIII II) ÷ BBBBBBBB IIIIII II� × 111111 = ______% where X = the index 

for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for all line items under “Item 

II. STOCK/PAPER” in the Schedule of Prices and will be effective on the first day of any month for which 

prices are to be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause.
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4555-S (1/25)

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In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost 

to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet(s)

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination of

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

POST-AWARD CONFERENCE: The total requirements of program 4555S indicated in these specifications

will be reviewed by Government representatives with the contractor's representatives and the ordering agency by 

conference call, immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned,

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through January 31, 2025, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 
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4555-S (1/25)

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forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is 

EXTENDED from 120 days to one calendar year from the date the check is tendered as final payment. All other 

provisions remain the same.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS:

The government will not be responsible for any failure attributable to the transmission or receipt of the 

emailed bid including, but not limited to, the following –

1. Illegibility of bid.

2. e-mails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders

are advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time 

government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email server as

the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Vendors are expected to submit invoices within 30 days of job shipping/delivery. Invoices may also be mailed to:

U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, 

Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. -

SCHEDULE OF PRICES.”
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SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of case-bound, smyth-sewn books requiring such operations

as composition, stamping/printing, binding, packing, and distribution.

TITLE: Various Green Military Log Books.

FREQUENCY OF ORDERS: Based on past performance, it is anticipated that from 7 to 16 orders will be 

placed per year.

QUANTITY: Approximately 300 to 100,000 copies per format below.

Format

Stock

Numbers

Approximate No.

of Orders Per Year

Approximate Number

of Copies Per Order

A 3521 3 to 4 100,000

A 6207 1 to 2 20,000

B 6942 1 1,000

C 3525 2 to 3 25,000

D 5028 1 1,200

E 3524 1 10,000

E 8363 1 to 2 7,000

F 3527 1 300

F 6211 1 300

*Stock numbers listed represent the last four digits of each stock number.

FORMAT DESCRIPTIONS:

Format A:

Trim Size: 4-7/8 x 7-3/4”

Page Count: 192 pages (96 leaves). 

Format A consists of two items as follow:

 Stock Number: 7530-00-222-3521.

Each page prints 28 horizontal rules in blue ink with screen. Pages bleed.

 Stock Number: 7530-00-286-6207.

Each page prints 29 horizontal and 4 vertical rules in blue ink with screen. Pages bleed horizontally.
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Format B:

Trim Size: 7-1/4” x 9-1/2”

Page Count: 120 pages (60 leaves).

 Stock Number: 7530-00-286-6942.

Each page prints 29 horizontal and 2 vertical rules in blue ink with screen. Pages 1 through 6 with tab A 

are numbered 2, 4 and 6 in the upper outside corners. The odd numbered pages start with page 7 through 

120; all Arabic numerals. Pages bleed.

Bleed Tabs: Bleed index tabs print on all leaves in solid blue ink with letters reversed out in 27 positions as 

follows (the number in parenthesis represents leaves to each bleed tab): A(3), B(4), C(4), D(2), E(2), F(2), G(2), 

H(4), I(2), J(2), K(2), L(2), M(2), Mc(2), N(2), O(2), P(2), Q(1), R(2), S(4), T(3), U(1), V(1), W(4), X(1), Y(1),

Z(1). Bleed tab sizes are all approximately 1/2 x 23/64".

Format C:

Trim Size: 7-5/8 x 10-1/4”

Page Count: 192 pages (96 leaves).

 Stock Number: 7530-00-222-3525.

Each page prints 29 horizontal rules in blue ink with screen. Pages bleed.

Format D:

Trim Size: 7-1/8 x 12-1/2”

Page Count: 304 pages (152 leaves).

 Stock Number: 7530-00-290-5028.

Each page prints 37 horizontal and 1 vertical rule in blue ink with screen. Pages bleed. Number each page 

sequentially in the upper outside corner beginning with Arabic numeral 1 through 304.

Format E:

Trim Size: 8-1/8 x 13-5/8”

Page Count: 288 pages (144 leaves). 

Format E consists of two items as follows:

 Stock Number: 7530-00-222-3524.

Each page prints 39 horizontal rules in blue ink with screen. Pages bleed.

Bleed Tabs (stock number 7530-00-222-3524): Bleed index tabs print on all leaves in solid blue ink with letters 

reversed out in 26 positions as follows (the number in parenthesis represents leaves to each bleed tab):

A(5), B(6), C(9), D(6), E(4), F(3), G(4), H(8), I(3), J(3), K(5), L(5), M(12), N(4), O(3), P(6), Q(2), R(4), S(14),

T(8), U(3), V(3), W(15), X(4), Y(3), Z(2). Bleed tab sizes are all approximately 5/8 x 1/2".

 Stock Number: 7530-00-286-8363.

Each page prints 39 horizontal rules in blue ink with screen. Pages bleed.
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Format F:

Trim Size: 8-1/8 x 13-1/2”

Page Count: 304 pages (152 leaves). Format F consists of two items as follows:

 Stock Number: 7530-00-222-3527.

The first 16 pages print 41 horizontal and 2 vertical rules in blue ink with screen.

The remaining numbered pages, Arabic numerals 1 – 288, print 39 horizontal rules in blue ink with 

screen and 2 rules print in red ink. The vertical rules, 10 print in blue ink with screen and 2 solid plus 

11 print in red ink. Page numbers print in blue ink, upper outside corners.

Pages bleed.

 Stock Number: 7530-00-286-6211.

The first 16 pages print 41 horizontal and 2 vertical rules in blue ink with screen.

The remaining numbered pages, Arabic numerals 1 – 288, print 38 horizontal rules in blue ink with 

screen and 2 rules print in red ink. The vertical rules, 8 print in blue ink with screen and 2 solid plus 

17 print in red ink. Page numbers print in blue ink, upper outside corners.

Pages bleed.

Alphabetic Tabs (both items): Tabs bleed and print in blue ink with letters reversed out in 8 positions as follows 

(the number in parenthesis represents leaves to each bleed tab): ABC(1), DEF(1), GHI(1), JKL(1), MNOP(1), 

QRS(1), TUV(1), WXYZ(1). Tab size: 1/2” width x 1-3/4” height.

GOVERNMENT TO FURNISH: Sample books will be available to the contractor upon request.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on the finished product.

GPO Imprint Line for Contracts: The GPO imprint line information can be found at https://www.gpo.gov/howto-work-with-us/vendors/updates-and-notices.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications.

COMPOSITION: The contractor will be required to set type for numerals and/or letters for page numbers

and/or bleed index tabs as required. These numerals and letters must be identical throughout the products ordered 

under these specifications.

Typefaces and Sizes for text pages: Required typeface for printing of page numbers and/or bleed index tabs may 

be one of the following: Helvetica Bold, Futura Bold, or ITC Avant Garde Gothic Bold.

While the above typefaces are preferred, suitable alternates of comparable weight, face, and size will be 

considered for page numbers and/or bleed index tabs only. If an alternate typeface is proposed, each bidder shall 

list in the bid the name of the alternate typeface(s) and composing machine to be used.

The GPO reserves the right to require samples and to judge the suitability of any alternate typeface offered in 

order to make an award, which is deemed to be in the best interest of the Government.

Typeface sizes for text pages are indicated under “PRINTING”.

Typefaces and sizes for covers are indicated under “STAMPING/PRINTING”.
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DIGITAL DELIVERABLES:

Upon completion of the contract, the contractor must furnish final production native application files (digital 

deliverables) and Adobe Acrobat PDF files (most current version) for each format. The digital deliverables must 

be an exact representation of the final printed product and shall be returned via email, unless otherwise specified. 

The Government will not accept, as digital deliverables, PostScript files, or any proprietary file formats, unless 

specified by the Government.

PROOFS: On the first order only, the contractor must submit one (1) set of proofs as specified below for each 

format. Approved proofs will be the quality standard for all orders placed for production of the books.

One (1) set of digital color content proofs (of all text pages and stamped cover pages/spine) in book form. Direct 

to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created 

using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs shall be collated 

with all elements in proper position (not pasted up), imaged face and back, trimmed, and folded to the finished 

size of the product.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.”

All expenses incidental to submitting proofs, returning materials must be borne by the contractor.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

December 2019.

Government Paper Specification Standards No. 13 –https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf.

All text stock used in each copy must be of a uniform shade.

Text: White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

Cover: Green Drab Drill as follows:

Color: To match furnished sample.

Fabric: Shall be made of cotton or poly-cotton, thoroughly cleaned, and free from waste. It shall be 

evenly woven and free from an excessive number of imperfections of manufacture.

Weight: Shall be 6 ounces per square yard. A tolerance of minus 5% will be allowed. 

Weave: Three harness twill.

Yarn: Shall be single ply.

Thread Count: Warp - Not less than 65 threads per inch. 

Filling - Not less than 35 threads per inch.

Breaking Strength: Warp - Not less than 90 pounds. 

Strip Method: Filling - Not less than 50 pounds.

Porosity: Not less than an average of 15 seconds.
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Additional Stocks:

White Uncoated Machine-finish Book End Paper, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP

Code A50. Book Cover Board, 0.08” thick, equal to JCP Code R30.

PRINTING:

Text Pages: Print or machine rule text, head-to-head, in one or two ink colors, as required. Contractor will be 

required to match Pantone Numbers 312 (Blue) and 185 (Red).

Contractor will be required to use a 133-line screen for rules screened at 40 percent. All rules must align across 

the bind.

Blank pages are not permitted.

Bleed index tabs begin printing in the upper outside corner and end in the bottom outside corner in descending 

order (stair step). Bleed index tabs print face only.

Format A: Rules- 1 pt.

Format B: Page numbers- 18 pt. Tab blocks- 3/8” square with reverse out letters- 14 pt. Rules- 1pt. 

Format C: Rules- 1pt.

Format D: Page numbers- 20 pt. Rules- 1pt.

Format E: 3524- Tab blocks- 1/2” square with reverse out letters- 26 pt. Rules- 1pt. 

Format E: 8363- Rules- 1pt.

Format F: 3527- Page numbers- 14pt. Tab blocks- 1-3/4”h x 3⁄4”w with reverse out letters- 26 pt.

Rules- 1 pt. except starting with page number 1, 2 vertical rules- 2 pt.

Format F: 6211- Page numbers- 14pt. Tab blocks- 1-3/4”h x 1⁄2”w with reverse out letters- 26 pt.

Rules- 1 pt. except starting with page number 1, 2 vertical rules- 2 pt.

STAMPING/PRINTING:

Covers: Stamp front cover and spine in matte black pigmented foil or at contractor’s option, print in black ink. 

Stamping must have solid impressions – no picking, pinholes, or filled letters and numerals.

Contractor will be required to set type and create stamping media.

Typefaces for front cover:

Titles (one line) are upper case with letterspacing - 72 point Kennerly typeface, centered. 

Stock numbers (one line) - 12 point Helvetica typeface, at bottom.

DEFENSE LOGISTICS AGENCY (one line) is upper case – 10 point Helvetica typeface, below stock number. 

No alternate typefaces for cover stamping media will be allowed.

Spine rules are 4 point and extend the full width of the spine.
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Formats A and B: Stock number and agency name.

Formats C and D: Title (RECORD), stock number, agency name; 8 spine rules. 

Formats E: Title (RECORD), stock number, agency name; 10 spine rules.

Format F: 3527 - Title (CASH), stock number, agency name; 10 spine rules. 

Format F: 6211- Title (LEDGER), stock number, agency name; 10 spine rules.

MARGINS: Maintain margins of furnished sample books. Text pages may bleed from one to three sides.

BINDING: Smyth (signature) sew with pasted, plain endleaves. Trim three sides, round and back. Reinforce

back with crash and strong paper liner. Case bind with suitable squares.

PACKING:

Shrink-film wrap in units of 1 (one) each.

Pack in shipping containers. Pack suitable per shipping container.

Books are to be packed in accordance with RP001 (see below) and in accordance with MIL-STD-2073-1E (which 

can be accessed at http://quicksearch.dla.mil/). For additional information regarding packing, see ASTM D-3951-

15, “Standard Practice for Commercial Packaging.” The contractor needs to meet package levels A and B to 

protect the products from damage.

LABELING AND MARKING: All labeling and marking shall be in accordance with MIL-STD-129R (see 

Attachment 1). In addition to regular markings, include the stock number and control number on all labels. MIL 

STD 129R which can be accesses at http://everyspec.com/MIL-STD/MIL-STD-0100-0299/MIL-STD129R_49693/.

PALLETIZATION: Pallets are required and must be constructed in strict accordance with DLA Palletization 

Requirements, MD00100452 Revision C, and Dated 09/2016, which can be accessed at: 

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletization.aspx.

Palletization of books will be in accordance with MIL-STD-147E and ISPM Publication No. 15. This requirement 

can be found within ASTM D-3951-15, “Commercial Packaging Standard. 

MIL STD 147E-1 can be accessed at http://everyspec.com/MIL-STD/MIL-STD-0100-0299/MIL-STD147E_CHG-1_49067/. Reference Pages 14-16.

Pallet size: 40"L x 48"W (See Attachment 2).

Pallet material: All wood must conform to ISPM-15, and must be Heat Treated (HT). This marking must be 

visible to the receiving inspector and cannot be covered for any reason).

Pallet type: Must be four-way lift access and “winged”. Must be in good shape and functional. Page 14 shows 

acceptable “winged” pallets.

The acceptable and correct pallets are:

--MH1/9-02SW4048 is the correct one for loads 1500 lbs. and less.

--MH1/9-03SW4048 is the correct one for loads 1500 lbs. to 3000 lbs.

--MH1/9-05SW4048 is the correct one for loads 1500 lbs. to 3000 lbs. (alternate).

--MH1/9-10BW4048 is the correct one for loads 1500 lbs. to 3000 lbs. (alternate).

Additional information regarding palletization can be accessed at: http://quicksearch.dla.mil/.
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RP001 DLA PACKAGING REQUIREMENTS FOR PROCUREMENT:

1) Additional Packaging and Marking Requirements:

(a) Prohibited cushioning and wrapping materials: Use of asbestos, excelsior, newspaper, shredded paper (all 

types, including wax paper and computer paper), and similar hygroscopic or non-neutral materials and all types 

of loose-fill materials, including polystyrene, is prohibited for application such as cushioning, fill, stuffing, and 

dunnage. In addition, the use of yellow wrapping or packaging material is prohibited, except where used for

the containment of radioactive material.

(b) MIL-STD-129 establishes requirements for contractors that ship packaged materiel to the Government to 

provide both linear bar codes and two-dimensional (2D) symbols on shipping labels. Shipping labels with 2D 

symbols are referred to as Military Shipping Labels (MSL) and are required on all CONUS and OCONUS 

shipments with the following exceptions:

(1) Subsistence items procured through full-line food distributors (prime contractors), “market ready” type 

items shipped within the Continental United States (CONUS) to customers within CONUS;

(2) Any item for which ownership remains with the contractor until the item is placed in designated 

locations at the customer location prior to issuance to the customer. Government control begins upon 

placement of the item by the contractor into the designated location or issuance from the designated 

location by contractor personnel (i.e., the contractor is required to stock bins at the customer location 

and/or issue parts from a contractor controlled parts room).

(3) Bulk petroleum, oil and lubricant products delivered by pipeline; or tank car, tanker and tank trailer for 

which the container has a capacity greater than 450 L (119 gallons) as a receptacle for a liquid; a

maximum net mass greater than 400 kg (882 pounds) and a capacity greater than 450139 L (119 gallons)

as a receptacle for a solid; or a water capacity greater than 454 kg (1000140 pounds) as a receptacle for a 

gas.

(4) Medical items procured through Customer Direct suppliers or prime contractors that do not enter the

Defense Transportation System.

(5) Delivery orders when the basic contract has not been modified to require MIL-STD-129.

(c) MIL-STD-129 provides numerous illustrations of what should be bar-coded and the recommended 

placement of the bar code. Further information is available on the DLA Packaging Web Site at: 

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging.aspx.

(d) PIID and MIL-STD-129 label marking requirements. The FAR has been amended to 157 implement a 

uniform award identification system. This uniform numbering system is referred to 158 as the Procurement 

Instrument Identification (PIID). For current DFARS compliant DOD 159 contracts, cite the 13 character PIID 

(e.g. SPE8EJ16F0001) on the MIL-STD-129 label as the 160 contract marking. For legacy contracts, cite the 

PIIN (contract number or purchase order number 161 (e.g. SPE8EJ14D0002)) including four-digit delivery 

order or call number (e.g. 959U) if 162 applicable) and lot number.

2) Requirements for Treatment of Wood Packaging Material (WPM):

(a) Assets packed in or on wood pallets, skids, load boards, pallet collars, wood boxes, reels, dunnage, crates, 

frames, and cleats must comply with the Heat Treatment (HT) or Heat Treatment/Kiln Dried (HT/KD) 

(continuous at 56 degrees Centigrade for 30 minutes) standard in DOD Manual 4140.65-M "Compliance for 

Defense Packaging: Phytosanitary Requirements for Wood Packaging Material (WPM)". WPM must be 

stamped or branded with the appropriate certification markings as detailed in DOD 4140.65-M and be certified 

by an accredited American Lumber Standards Committee (ALSC)- recognized agency. The WPM certification 

markings must be easily visible, especially in pallet loads, to inspectors.
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3) Palletization shall be in accordance with MD00100452, REVISION C, DATED 09/2016 found at 

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletization.aspx.

Among the required pallet’s characteristics are winged sides and 4 way entrance. Complete specification of the

acceptable pallets can be found in Part 9 of ANSI MH1.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to: W25G1U, W1A8 DLA Distribution, DDSP New Cumberland 

Facility, 2001 Normandy Drive, Door 113 to 134, New Cumberland, PA 17070-5002.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice.

DISTRIBUTION: Deliver f.o.b. destination to: W25G1U, W1A8 DLA Distribution, DDSP New Cumberland 

Facility, 2001 Normandy Drive, Door 113 to 134, New Cumberland, PA 17070-5002, ATTN: Weaver, Joshua, 

717-770-5908.

Contractor is required to call 1-800-307-8496 to schedule deliveries.

Option 1 – instruction to schedule a delivery, will explain you must email PRELODGE@DLA.MIL . When 

emailing Prelodge, will need to fill out the Appointment Request Form (see Attachment 3) and send the bill of 

lading (shows what’s being shipped, where consigned, weight, piece count, etc.). Both the attached appointment 

request form and the BOL must be sent in the same email. If not, it’s cause for delay. You must allow an ample 

amount of time to get your requested delivery appointment confirmed/scheduled once emailing Prelodge all the 

required information.

Once your delivery appointment has been confirmed with Prelodge, you must notify Lisa Eggeling at 

lisa.eggeling@dla.mil with your appointment date and time. The subject line of the message shall include DLA 

Contract number, NSN (National Stock Number), program 4555-S and print order number.

On the same day that the product delivers, the contractor must notify the ordering agency and GPO via email 

(addresses provided after award) of the distribution. The subject line of the message shall be “Distribution Notice 

for Program 4555-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery method, program title, and title of product.

Upon completion of each order, the contractor MUST email copies of all delivery receipts to the address specified 

on the print order.

Upon completion of the contract, all furnished material and digital deliverables must be returned to: DLA Troop 

Support, Attn: Construction, Equipment, and IFO Equipment, 700 Robbins Avenue, Building 3-C, Philadelphia, 
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PA 19111-5096.

PROOF Distribution:

Proofs are to be delivered to: US Government Publishing Office, Attn: Proofs 4555-S, 732 N Capitol St, NW,

Mail Stop CSPS, Room C613, Washington, DC 20401

Proofs are to be picked up from: DLA Troop Support, Attn: Construction, Equipment, and IFO Equipment, 700 

Robbins Avenue, Building 3-C, Philadelphia, PA 19111-5096.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Furnished material to be picked up from: DLA Troop Support, Attn: Construction, Equipment, and IFO 

Equipment, 700 Robbins Avenue, Building 3-C, Philadelphia, PA 19111-5096.

Furnished material may either be made available for pickup, or, at the contractor’s option, sent via mail or small 

parcel carrier to the contractor the day after notification of availability of the print order.

NOTE: If the contractor chooses to have furnished material mailed/shipped to their plant, they will not receive 

additional time to the production schedule. Time consumed in mailing/shipment will be deducted from the 

production schedule.

No definite schedule for pickup of material can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Proof Schedule (First Order Only):

 Contractor must submit all required proofs within 15 workdays of notification of the availability of print 

order and furnished material.

 Proofs will be withheld no more than seven (7) workdays from their receipt at the ordering agency until 

they are made available for pickup. (NOTE: The first workday after receipt of proofs at the ordering 

agency is day one (1) of the hold time.)

Production Schedule (Balance of Orders):

 Contractor must make complete production and distribution within 30 to 40 workdays (as specified on the 

print order) of notification of the availability of print order.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination 

shipments must be delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the GPO Northeast Regional 

Office via email at infonortheast@gpo.gov or via telephone at (614) 488-4616. Personnel receiving email, call or 

facsimile will be unable to respond to questions of a technical nature or to transfer any inquires.
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES”

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I (1) (2)

(a) 3 3,000

(b) 1 200

(c) 1 10

(d) 2 500

(e) 1 12

(f) 1 100

(g) 1 70

(h) 1 3

(i) 1 3

II (1) (2)

(a) 3,200 3,200

(b) 10 10

(c) 500 500

(d) 12 12

(e) 170 170

(f) 6 6
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SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be 

declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF

PRICES.”

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials (including proofs, 

paper and shrink-film wrap) and operations necessary for the complete production and distribution of the 

products listed in accordance with these specifications. The cost of all required paper (including makeready 

and running spoilage) must be charged under Item II.

Makeready and/or Running Per

Setup Charges 100 Books

(1) (2)

(a) Format A: 3521 .................................................................................................$ $

(b) Format A: 6207 ................................................................................................$ $

(c) Format B: 6942..................................................................................................$ $

(d) Format C: 3525 .................................................................................................$ $

(e) Format D: 5028 ................................................................................................$ $

(f) Format E: 3524..................................................................................................$ $

(g) Format E: 8363..................................................................................................$ $

(h) Format F: 3527 .................................................................................................$ $

(i) Format F: 6211 ..................................................................................................$ $

____________

(Initials)

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV
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SECTION 4. - SCHEDULE OF PRICES

II. STOCK/PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on text and cover papers furnished for the product(s) 

ordered in the applicable "Format" group. The cost of any paper required for makeready or running spoilage 

must be included in the prices offered.

Computation of text and cover papers will be based on the following --

Text - Inclusive of all text pages each format book (exclusive of covers).

Covers - Prices offered must include the cost of paper for spine, end leaves, boards, and Green Drab Drill as required

for each complete book.

Cover

Includes Spine/

Text: End leaves/Boards

White Uncoated Text Green Drab Drill

(1) (2)

(a) Format A: 3521 or 6207.............................................per 100 books........ $ $

(b) Format B: 6942 ............................................................per 100 books........ $ $

(c) Format C: 3525 ............................................................per 100 books........ $ $

(d) Format D: 5028 ............................................................per 100 books........ $ $

(e) Format E: 3524 or 8363 .............................................per 100 books........ $ $

(f) Format F: 3527 or 6211...............................................per 100 books........ $ $

TYPEFACES: If alternate typefaces for the printing of page numbers and/or bleed index tabs are proposed, the 

bidder must list on the line of the same number as the preferred typeface, the name of the alternate typeface and 

composing machine to be used.

Preferred Typefaces:

1. Helvetica Bold

2. Futura Bold

3. ITC Avant Garde Bold

Alternate Typeface Name of Composing Machine

1.

2.

3.

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV
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SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City _________________________, State ____________

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges are 

specified to be a factor in determination of award. If no shipping point is indicated above, it will be deemed that the 

bidder has selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________ calendar days.

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

_____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of 

all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder 

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer Review _____________Date______________ Certifier __________________Date

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV
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LABELING/MARKING EXHIBITS

***PPL GUIDE***

Contractual requirements for packaging, marking, palletization and related functions can be found 

in DLA Master List of Technical and Quality Requirements located here:

https://www.dla.mil/Acquisition/Policy-and-Directives/

This guide is for reference use only. In any conflict between this guide and contractual 

requirements or source documents, the contract and source documents shall take precedence

MIL-STD-129R (W/ CHANGE 3) MARKING & LABELING 

REQUIRMENTS

Identification marking consists of text marking and bar code marking. Bar code marking is specified in 5.4 of 

the Mil-Std-129.

Unit Pack and Intermediate Container Label information. Unless specifically exempted in the contract 

or solicitation, the following identification text information shall be marked on all unit packs and 

intermediate containers, in the order listed.

A – NSN stock number. Shall include spaces or dashes

B- CAGE code. Shall be the CAGE of the company awarded the contract. Shall be preceded by the 

abbreviation “CAGE” 

C - Part number. Only the PN specified on the contract or order. Shall be preceded by “PN” or “P/N”.

D - Item Description/Nomenclature: The exact name and description of an item as it appears in the contract

E- Quantity and Unit of Issue (UI). Shall be as specified on contract. Definitive UI shall be expressed as 

Qty and UI (ex.: l0 EA, l KT, 1DZ) Non-definitive UI shall be accompanied by quantitative expression (ex: 

BX (12 EA), l CN (4.2OZ))

F - Procurement instrument identifier (PIID) (e.g., contract number or purchase order number). 

For current DFARS compliant DoD contracts, cite the 13 character PIID. For legacy contracts, 

cite the PIIN (contract number or purchase order number) including four digit delivery order or 

call number if applicable.

G- Military preservation method and date of unit preservation (e.g., "M41-4/02" -Method 41, 

from MIL-STD-2073-1, was provided in April 2002). Use of the letter M the first position 

indicates the pack is a military preservation method; For specialized preservation codes, use the 

code from MIL-STD-2073-1, Table J-Ia. Method of preservation code "ZZ" shall be shown as 

'ZZ'. If a military preservation method does not apply (ex: ASTM D3951), the method space shall 

be left blank. If a preservation date does not apply, the pack date shall be shown (e.g., "6/15").

H- Shelf-Life. Shelf-life marking, if applicable, shall be applied as specified in 5.10.1. The 

shelf life dates shall be preceded with text or abbreviations to identify the nature of the dated 

event. See examples following 5.10.lb and also see 5.1.2.lc(l).
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I- Serial number(s). When an item is assigned a serial number, that number shall be applied 

and preceded by the abbreviation "SER NO" (see 5.4.1.1.1 ). Serial numbers assigned by the 

manufacturer solely for the purpose of indicating the quantity produced should not be shown.
ATTACHMENT 1

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J- Hazardous materials. Hazardous materials (HAZMAT), ammunition, and explosives 

marking (see 5.13 and 5.14).

Identification text marking on exterior containers, palletized unit loads, and unpacked items: Shall 

be in accordance with 5.1.2. Text marking is as listed for unit pack and intermediate container above 

except as noted.

A- NSN Stock Number 

B- CAGE Code

C- Part Number

D- Item Description or Nomenclature: Unless otherwise specified, shall be blank. Required for 

hazardous items as specified 

E- Quantity and UI

F- PIID: PIID shall be shown. When more than one contract is applicable to an assorted-items 

pack, the contract number is not required on the exterior container or palletized unit load, but 

shall be applied to each unit pack and container in the exterior container or palletized unit 

load. 

G- Military preservation method and date of unit preservation

H- Gross weight: The gross weight shall be expressed in pounds rounded up to the nearest pound. The 

gross weight shall be preceded by the abbreviation “WT”. 

I- Proper shipping name (PSN) and North American (NA) or United Nations (UN) HAZMAT 

identification number, where assigned (see 5.13.2). 

J- Shelf-life marking (if applicable)

K- Serial number(s)(if applicable)

L- Hazardous materials. Hazardous materials (HAZMAT), ammunition, and explosives marking (see 

5.13 and 5.14). 

 EXTERIOR CONTAINER INTERMEDIATE CONTAINER UNIT PACK

Figure 1. Example of Unit Pack, Intermediate and Exterior Container with text marking and 2D bar codes

2910-00-456-7416

CAGE 57685

PN 341

4 EA

DAA625-03-C1056 M41-4/02

MFD DATE 4/01 

EXP DATE 4/16 

WT 14

SER NO 1151

1153

1155

1157

ID DATA

2910-00-456-7416

CAGE 57685

PN 341

CARBURETOR

2 EA

DAA625-03-C-1056

M41-4/02

MFD DATE 4/01

EXP DATE 4/16

SER NO 1151

1153

2910-00-456-7416

CAGE 57685

PN 341

CARBURETOR

1 EA

DAA625-03-C-1056

M41-4/02

MFD DATE 4/01

EXP DATE 4/16

SER NO 1151

ID DATA
ATTACHMENT 1

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Military Shipping Label (MSL) - The MSL shall be completed in accordance with 5.2.2.5 and attached in 

accordance with 5.3.2. The sample listed as Generic MSL will almost always be the one to use. If 

you do not have the ability to create the MSL there is software available (VSM) and there are also 

Packaging/ Labeling companies that can do it for you for a fee. It is the supplier's responsibility to 

comply with the MSL requirements and find the required information.

-Non-palletized Loads: MSL required on each external container.

-Palletized Loads: MSL required on each pallet if all material is the same, going to the same place.

 Figure 2. Example of Generic MSL

Hazardous Material (HM): See 5.13 of Mil-Std-129 for complete HM marking and labeling 

guidance. All HM items must be marked from the shipping container all the way to the unit pack level. 

Depending on the mode of transportation, HAZMAT shall be marked and labeled in accordance with Title 49 

CFR, ICAO Technical Instructions for the Safe Transportation of Dangerous Goods by Air, the IMO IMDG 

Code for
ATTACHMENT 1

water shipments, and AFMAN 24-604/TM 38-250/NAVSUP PUB 505/DLAI 4145.3 for military air shipments, 

as applicable. 

Federal Aviation Administration (FAA) Commercial Material: Refer to table RP003 of the DLA Master 

List of Technical and Quality Requirements

Quantity Unit Pack (QUP): This is one of the most misunderstood and/or most ignored 

requirements that cause a high percentage of material litigation. QUP number is the MAX amount, 

not the SET amount of items that can be packaged into one specified type of container containing one 

label. If the QUP=1, then only one item can be packaged by itself and be labeled, regardless of size 

or price. It may be possible to increase the QUPs number if it the item is within DoD policy but must 

be coordinated with the contract administrator.

Kits: All kits (when required) must always be self-contained with all items that make the ONE kit 

complete. This is how our customer wants their kits to be packaged. Kits will be labeled as Quantity 

and UI “l KT”, and will ALWAYS be a QUP=l. If the kit must be packed in multiple 

MIL STD 129 labels required on unit. Itemized list of contents required (see 5.11 of Mil-Std-129)

Additional Label Information: Whenever there are additional cautions/warnings/directions/etc., they can 

be entered below the 129 label's mandatory information on the same label, or you can put this information 

on a second label. Additional options are to insert it into the item (when practical) or attach it by any 

method so it doesn't become lost. You may be able to shrink it to size. MIL STD 129 states: The text for all 

entries shall be no smaller than 10 lines per 1 inch (25.4 mm) (approximately a 7-point font). The preferred 

font size is 10 to 14 points.

Deciphering and locating the part number: For items procured non-competitively (commercial, sole 

source, etc), the part number will be listed in the Approved Manufacturer’s Parts List (AMPL). This can 

be found in section B of most contracts and will include the CAGE and Part number for the item. For 

items procured competitively to documents, the part number will be listed as the Piece Part Number” 

under the primary procurement document. This information is also found in section B of most contracts 

and looks like this example:

IAW BASIC DRAWING NR 82577 7038158

REVISION NR C DTD 11/13/1992 

PART PIECE NUMBER: P/N 7038158

If the part number is not clearly listed or you have other questions or concerns, contact the procurement 

contracting officer through the proper channels.

Multiple Packages: When material is broken down due to size, the following requirements apply:

Each package must be boldly marked (catches the eye) with i.e. "1 of 2" and "2 of 2" if there are 

two packages to a complete item. Putting the box 1 of 2 and box 2 of 2 together will make one 

complete unit of issue. Same for items containing more than two parts.

Items with Part A and part B, each item must be boldly marked (catches the eye) with i.e. "Part A" 

and "Part B". This can be part of a kit going into one shipping box, or a part of "1 of 2" and "2 of

2".

COMMERICAL & MILITARY PACKAGING REQUIREMENTS

ASTM D3951-18 PACKAGING: Often referred to as standard commercial packaging. This standard establishes 

minimum requirements for packaging of supplies and equipment (excluding ammunition, explosives, and hazardous 

materials as covered by Title 49 of the Code of Federal Regulations. When a contract has this
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requirement, it will be called out in the “PREP FOR DELIVERY” section of the contract. The rules 

for QUP and MIL-STD-129 labeling do not change and are always required as stated on the contract. 

MIL STD 2073-lE PACKAGING REQUIREMENTS:

Always look to the "PREP FOR DELIVERY" section on the contract. This is the base requirement unless 

modified elsewhere in the contract. The following information can be used as a quick reference, and 

addresses most but not all requirements. 

QUP (Quantity Unit Pack): Pg 145 Addressed earlier

Preservation Method: Table J-1 Addressed earlier 

CLING/DRY: Table J-II; Almost always 1 (means any) 

PRESV MAT: Table J-III (Preservation Material) 

WRAP MAT: Table J-IV (Wrapping Material) 

CUSH/DUNN MAT: Table J-V (Cushioning & Dunnage Material) 

CUSH/DUNN THKNESS: Table J-Vl(Cushioning & Dunnage Material) 

Unit Container: Table J-VII, J-Vlla (Unit Container, sometimes abbreviated as UNCT) 

OPI: (Optional Procedure Indicator) Almost always either O (optional) or M (mandatory).

M=Must follow packaging requirements as stated with no exceptions or substitutes. O=Can 

substitute as long as the change provide equal to or better than the original requirement.

INTRMDTE CONT: Table J-VII (Intermediate Unit Container) 

INTRMDTE CONT QTY: para J.4.11 (Intermediate Unit Container Quantity) 

INTRMDTE CONT QTY AAA: pg 141, and pg 67

PACK CODE: Level A pack: Table J-IX, Level B pack: Table J-IXa, Minimum Pack: J-IXb 

SPECIAL MARKING CODE: Table J-X. 

Common code definitions:

0 or 00 = no requirement or not required

X or XX= Requirements if any are to be found in the method of preservation

Z or ZZ = Requirements supersede MIL STD 2073 and are listed elsewhere in the contract. If the 

contract has these codes with no instruction to define them, contact the contracting officer for guidance

Federal Aviation Administration (FAA) Commercial Material: Refer to table RP003 of the DLA Master 

List of Technical and Quality Requirements
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Loose fill materials: All types of loose fill materials (i.e. peanuts) are prohibited in all military packages. 

Also prohibited in ASTM D395 l.

Vermiculite: ls an acceptable cushioning and dunnage type of material that is allowed for hazardous 

materials only. It also acts as an absorbent.

PALLETIZATION REQUIREMENTS: 

Refer to Table RP001 located in DLA Master List of Technical and Quality Requirements 

MIL STD 147E w/CH 2 PALLETIZED UNIT LOADS REQUIREMENTS:

Pallets: Among the required pallet’s characteristics are wing type and four-way entrance. Complete specification of 

the acceptable pallets can be found in Part 9 of ANSI MH1.

- Pallet size: Must be 40x48. The ONLY exception to this is when there is ONE item that is too big 

and requires a larger pallet to fit, and only one item to pallet.

- Pallet type: Must be four-way lift access and "winged". Figure l shows an acceptable "winged"

pallet. The acceptable and correct pallets are:

--MH1/9-02SW4048 is the correct one for loads 1500lbs and less.

--MH1/9-03SW4048 is the correct one for loads 1500lbs to 3000.

--MH1/9-05SW4048 is the correct one for loads 1500lbs to 3000 (alternate).

--MH1/9-10BW4048 is the correct one for loads 1500lbs to 3000 (alternate).

- Pallet material: All wood must conform to ISPM-15, and must be Heat Treated (HT).

Pallets must be certified as HT with the international ISPM-15 HT marking.

This marking must be visible to the receiving inspector and cannot be covered for any 

reason.

- Pallet height: Cannot be more than 54". The only exceptions is for a single (one) item 

that is over the height limit.

- Pallet material overhang: Generally, is not permitted

- Pallet condition: Must be in good shape and functional.

- Specifications: Must be built as per MIL-DTL-15011

55 Gallon Drums: Must comply with the following:

TY-XIIc (fig 20): This includes wood caps on top and bottom of the 3 drums 

(maximum). Maximum size of the caps is 47x52 on a 40x48 pallet, and there 

will be some overhang. This is the only acceptable configuration.

5 Gallon Pails: Must comply with the following:

To ascertain which palletization configuration to use the material must be first identified as:

1. Hazardous or Non-hazardous

2. Open-head container or Closed-head container.

A.Open-head - is when the entire top (lid) comes off the container, like a paint can.

B.Closed-head - is when the top does not come off and there is some type of cap 

(bung) or spout, you would pour or pump out of.

Once you determined which features that apply, you can then pick from the three load types below:

TY-III (fig 7): For hazardous closed-head, requiring top and bottom
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caps. These pails are nested into each-other and do not require any 

separators.

"Load type III consists of closed-head, top-nesting, cylindrical or rectangular cans, 

pails, or buckets stacked in multiple layers utilizing an inverted wood cap under the load 

and a wood cap over the load."

TY-IIIa (fig 8): For non-hazardous closed-head, not requiring top and 

bottom caps. These pails are nested into each-other and do not require 

any separators.

"Load type JJia consists of closed-head, top-nesting, cylindrical cans, pails, or buckets 

stacked in multiple 6 layers for shrink- or stretchwrap palletization. Wood caps should not be 

used with this type load. Shrink- wrap bonding shall be used for nonflammable loads only."

TY-IV (fig 9): For hazardous or non-hazardous closed-head or open-head, requiring 

top cap. These pails are nested into each-other and require a separator cap between 

each layer.

"Load type IV consists of cylindrical or rectangular cans or pails with removable covers 

containing paints, plastics, and semiliquids (grease and lard) and non-top-nesting, closedhead cans stacked in multiple layers with wood caps between layers."

ADDITIONAL REQUIREMENTS & INFORAMTION

RFID TAG REQUIREMENTS: Refer to DFARS 211.275-2 for information regarding RFID

OSHA LABELING REQUIREMENTS: All hazardous material will require an additional OSHA (GHS) label 

filled out IAW 29 CFR 1910.1200 f. The label must have the following:

-Product Identifier (Name)

-Signal Word (i.e. Danger)

-Hazard Statement (i.e. Flammable, Liver Damage)

-Hazard Pictograms

-Precautionary Statements (i.e. Directions for Storage, Wear Gloves, First Aid, Case of Fire)

-Supplier Identification (Name, Address, Phone)

Limited Quantity: Refer to 49 CFR 172.315 for defining limited quantities of hazardous materials 

and the marking description. This info can be found here: https://www.ecfr.gov/current/title49/subtitle-B/chapter-I/subchapter-C/part-172/subpart-D/section-172.315

Consumer Product Exemption (ORM-D): "The consumer product exemption of the HCS (Hazard 

Communication Standard) applies to the use of consumer products only if the employer can demonstrate 

that they are used in the same manner as a normal consumer would use them," the agency wrote. "If the 

employees are routinely exposed to these chemicals, then they would be required to provide the chemical 

hazard information through the SDS and HAZCOM training." "If the use of Windex, for instance, were 

used with the frequency and duration of the normal consumer, then the use would fall under the HCS 

exemption." To access this letter of interpretation, go to www.osha.gov

Useful Web Resources:

DLA Packaging Program website has plenty of links to additional info and can be accessed here:

https://www.dla.mil/Logistics-Operations/Packaging/

Code of Federal Regulations can be searched at: https://www.ecfr.gov/
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DLA’s Database for Military Specifications used to find standards such as Mil-Std-129 can be 

accessed here: https://assist.dla.mil/online/start/

Assistance with deciphering Mil-Std-2073-1E codes can be found here: 

https://camphill.leidos.com/code_lookup.nsf/codecheck

Disclaimer: This PPL Guide was created to assist vendors as a tool to navigate through the vast array of 

contract packaging, palletization, and labeling requirements and regulations. This PPL Guide in no way 

supersedes any existing regulations or contractual requirements. 

Michael B. Moody

Lead Packaging Specialist 

DLA Troop Support

Construction & Equipment Directorate

215-737-7462

30 Sep 2023 V1.27 Final Update.
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ATTACHMENT 3

Appointment Request.pdf