Prog: 516-s

Title: FHWA Newsletter

Agency: U.S.Department of Transportation (U.S. DOT)

Federal Highway Administration (FHWA)

Term: Beginning 09.01.23 and ending 08.31.24

BASIS OF

ITEM NO DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. ELECTRONIC PREPRESS:

Digital color content or digital one-off proofs...

...................per trim/page size unit.............. 52 1.00 52.00 2.50 130.00 1.00 52.00

II. PRINTING AND BINDING:

(a) Printing in four-color process, including

binding...................per page.......................

(1) Makeready and/or Setup 16 40.00 640.00 60.00 960.00 50.00 800.00

(2) Running per 100 copies 130 2.00 260.00 1.75 227.50 1.50 195.00

(b) Printing in black ink, including binding..........

................................per page.....................

(1) Makeready and/or Setup 208 14.00 2,912.00 25.00 5,200.00 15.00 3,120.00

(2) Running per 100 copies 1691 1.50 2,536.50 2.25 3,804.75 1.25 2,113.75

III. PACKING AND DISTRIBUTION:

1. Bulk Shipments - 

Packing and sealing shipping container..........

...............................per container............... 4 4.00 16.00 5.00 20.00 3.50 14.00

2. Mailed Shipments - 

(a) Addresing single copies (self-mailers)............

.....................per 100 copies....................... 33 10.00 330.00 25.00 825.00 13.00 429.00

(b) Single or multiple copies in Kraft envelope

(up to 200 leaves)..........per envelope............ 8 2.00 16.00 5.00 40.00 1.50 12.00

CONTRACTOR TOTALS $6,762.50 $11,207.25 $6,735.75

DISCOUNT 1.00% $67.63 1.00% $112.07 1.00% $67.36

DISCOUNTED TOTALS $6,694.87 $11,095.18 $6,668.39

AWARDED

Jacksonville, FL Temple Hills, MD McDonald & Eudy Prtrs.

KESSLER CREATIVE MCDONALD & EUDY CURRENT CONTRACTOR

Page 1 of 1
Program 516-S Page 1 of 15 

Specifications by CDC

Reviewed by MRN

 

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of 

FHWA Newsletter

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Department of Transportation (U.S. DOT) 

Federal Highway Administration (FHWA)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning September 1, 2023, and ending 

August 31, 2024, plus up to four (4) optional 12-month extension periods that may be added by the "OPTION TO 

EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC Time, on July 26, 2023, at the 

Government Publishing Office, Washington, DC. 

BID SUBMISSION: Bidders must email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the subject 

line of the emailed bid submission. Bids received after the bid opening time on the bid opening date specified above 

will not be considered for award. This will not be a public bid opening. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Cecilia Dominguez Castro at (202) 512-0418 or at 

cdominguezcastro@gpo.gov. 
FHWA Newsletter Page 2 of 15 

516-S (08/24) 

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.p 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels:

(a) Printing (page related) Attributes - Level III.

(b) Finishing (item related) Attributes - Level III.

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S - 2. 

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/ 

Electronic Media 

P-10. Process Color Match Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

 
FHWA Newsletter Page 3 of 15

516-S (08/24)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from September 1, 2023 to August 31, 2024, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2023,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.
FHWA Newsletter Page 4 of 15

516-S (08/24)

ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from September 1, 2023, through August 31, 2024, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of a conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and the period specified herein. Delivery of items 

or performance of work shall be made only as authorized by orders issued under the clause entitled "ORDERING." 

The quantities of items specified herein are estimates only and are not purchased hereby. Except as may be otherwise 

provided in this contract, if the Government's requirements for the items set forth herein do not result in orders in 

the amounts or quantities described as "estimated," it shall not constitute the basis for an equitable price adjustment 

under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements above the limit on total orders 

under this contract if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued under the "ORDERING" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's 

email server as the official time stamp for bid receipt at the specified location.
FHWA Newsletter Page 5 of 15 

516-S (08/24) 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

All contractor billing invoices must be itemized in accordance with the line items in the "SCHEDULE OF PRICES."
FHWA Newsletter Page 6 of 15

516-S (08/24)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of saddle-stitched newsletters requiring such operations as 

electronic prepress, printing, binding, packing, and distribution.

TITLE: FHWA Newsletter.

FREQUENCY OF ORDERS: Approximately 4 orders per year.

QUANTITY: Approximately 700 to 1,000 copies per order.

NUMBER OF PAGES: Approximately 16 to 70 pages per order.

TRIM SIZES: 8-1/2 x 11”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform: Windows.

Storage Media: Email.

Software: Adobe Illustrator CS6, Adobe Photoshop CS6, Adobe InDesign CS6, Adobe Acrobat 9.0, 

or later. 

NOTE: All Government software upgrades (for specified applications) which may occur 

during the term of the contract, must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished/embedded, as applicable.

Contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract.

 Additional

Information: Files will be furnished in native application and/or PDF format.

Electronic media will include all illustrations and graphics furnished in place. 

CMYK will be used for color identification.

The “Postage and Fees Paid” mailing indicia will be furnished via email. Contractor to set type for the mailing 

indicia using furnished file (see “COMPOSITION”).

Mailing addresses will be emailed to the contractor as an MS Excel document.

Identification markings such as registration marks, commercial identification marks of any kind, etc. except the 

GPO imprint, form number, and revision date, carried on the furnished electronic files, must not print on finished 

product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.

COMPOSITION: Contractor must set type for the mailing indicia. Typestyle and type size must be in accordance 

with USPS regulations.
FHWA Newsletter Page 7 of 15 

516-S (08/24) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

ordering agency contact listed on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each print order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished. The Government will 

not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any 

proprietary file formats other than those supplied, unless specified by the Government. (The Government will accept 

PDF files as digital deliverables when furnished by the Government.) 

PROOFS: 

All orders - One (1) press quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) 

that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, 

and color breaks. Proof will not be used for color match. 

If contractor is producing the newsletter via offset printing – 

When ordered - One (1) set of digital content proofs of all pages. Direct-to-plate must be used to produce the final 

product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) 

that will be used to produce the product. Proofs shall be collated with all elements in proper position (not pasted 

up), imaged face and back, trimmed, and folded to the finished size of the product. 

If contractor is producing the newsletter via digital printing – 

When ordered - One (1) set of digital color one-off proofs of all pages created using the same output device that 

will be used to produce the final printed product on the actual production stock. Proofs shall be collated with all 

elements in proper position (not pasted up), imaged face and back, trimmed, and folded to the finished size/format 

of the product, as applicable. Proof will be used for color match on the press on the production run. 

If any contractor’s errors are serious enough in the opinion of the Government to require revised proofs, the 

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this

reproofing; such operations must be accomplished within the original production schedule allotted in the 

specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/vol_13.pdf. 

All paper used in each copy must be of a uniform shade. 
FHWA Newsletter Page 8 of 15 

516-S (08/24) 

White Matte-Coated Text, basis weight: 70 lbs. per 500 sheets, 25 x 38", equal to JCP Code A240. 

PRINTING: Print head-to-head in black ink with four-color process pages scattered throughout. 

Pages Printing in Four-Color Process Only – 

At contractor’s option, the product may be produced via conventional offset or digital printing provided that Quality 

Level III standards are maintained. Final output must be a minimum of 150-line screen and at a minimum resolution 

of 2400 x 2400 dpi x 1 bit or 600 x 600 x 8 bit technology. Digital device must have a RIP that provides an option 

for high quality color matching such as Device Links and/or ICC Profiles. 

Pages Printing in Black Only – 

At contractor’s option, the product may be produced via conventional offset or digital printing provided that Quality 

Level III standards are maintained. The final output must be a minimum of 150-line screen and at a minimum 

resolution of 1200 x 1200 dpi x 1 bit or 600 x 600 dpi x 4-bit depth technology. 

See “LABELING AND MARKING” for information regarding the mailing indicia.

MARGINS: Margins will be as indicated on the print order or furnished electronic file.

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will 

not be allowed.

For Self-Mailers Only – Fold from 8-1/2 x 11” to 8-1/2 x 5-1/2”, and seal with a white or clear seal-o-matic (or 

equal) sealing tab, per USPS mailing regulations. 

PACKING:

Bulk Shipments – 

Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during shipment. 

Mailed Shipments – 

Create and affix a recipient address and indicia label to each copy mailed as self-mailers and to each unit of mail 

packaged in Kraft envelopes. At contractor’s option, addresses and indicia may be imaged directly onto self-mailers 

and/or Kraft envelopes.

Single copies, except those sent to foreign destinations, must be mailed as self-mailers.

Insert single copies to foreign destinations and multiple copies (up to 200 leaves) into Kraft envelopes.

LABELING AND MARKING: 

Bulk Shipments – Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, Rev. 

7-15) from www.gpo.gov, fill in appropriate blanks, and attach to shipping containers. 
FHWA Newsletter Page 9 of 15 

516-S (08/24) 

Mailed Shipments – Create and affix a recipient address label to each copy mailed as self-mailers and to each unit 

of mail packaged in Kraft envelopes. At contractor’s option, addresses may be imaged directly onto self-mailers 

and Kraft envelopes.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

Ordered Sublots 

500 - 3,200 50 

3,201 - 10,000 80 

10,001 - 35,000 125 

35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent in accordance with the distribution list. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will 

be required to certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of 

Random Copies which can be located on GPO.gov. Copies will be paid for at the running rate offered in the 

contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must be included 

with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service-approved Certificate of Mailing, 

identified by the GPO program, jacket, and print order numbers must be furnished with billing as evidence of 

mailing.

DISTRIBUTION: 

Deliver f.o.b. destination approximately 12 copies to one (1) address in the Washington, DC area. Inside delivery 

to the room number specified is required. 

Mail f.o.b. contractor’s city to various addresses nationwide (including APO/FPO and American Territories), and 

foreign addresses. 

Complete addresses and quantities will be furnished with the print orders. 

All mailing shall be made at the First-Class rate.
FHWA Newsletter Page 10 of 15 

516-S (08/24) 

Contractor will mail using departmental mailing permit imprint; however, orders which result in mailings of less 

than 200 pieces or less than 50 pounds will require the contractor to apply the appropriate postage to each mailing. 

Contractor will be reimbursed for postage by submitting a properly completed Postal Service form (or equivalent) 

with the invoice for billing.

The contractor is cautioned that “Postage and Fees Paid” permit imprint may be used only for the purpose of mailing 

material produced under this contract. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic 

Mail" or "International Mail" as applicable.

In accordance with USPS regulations, the contractor is required to run distribution files on each order through the 

National Change of Address (NCOA) service database to verify addresses are NCOA certified, as required. 

Contractor must provide the updated list of addresses to the ordering agency. All related costs to perform this 

operation must be included in the submitted bid pricing. No additional reimbursement will be authorized. 

Mailing Statements: The contractor must submit two (2) copies of the appropriate U.S. Postal Service mailing 

statement to the entry post office for each mailing. The contractor must email the verified mailing statement, 

containing postage computations, within 24 hours of receipt from the U.S. Postal Service to Al-Hasan Rashida at 

al-hasan.rashida@dot.gov identifying the program number, print order, jacket number, number of pieces, weights, 

postal charges, class of mail, and the GPO control number form.

Certificate of Conformance: When using Permit Imprint Mail the contractor must complete GPO Form 712 - 

Certificate of Conformance (Rev. 10-15), and the appropriate mailing statement or statements supplied by USPS. 

A fillable GPO Form 712 Certificate of Conformance can be found at https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards. 

Upon completion of each order, the contractor must notify the ordering agency (on the same day the order 

delivers/mails) via email to the address indicated on the print order. The subject line of the email shall be 

"Distribution Notice for Program 516-S, Print Order XXXXX, Jacket Number XXX-XXX." The notice must 

provide all applicable tracking numbers, delivery/mailing method, and title of the product. Contractor must be able 

to provide copies of all delivery/mailing receipts upon agency request. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs, and furnishing 

sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print order and furnished materials will be furnished via email.

PDF soft proofs must be emailed to the ordering agency at the email address specified on the print order. 

When ordered, contractor to deliver hard copy proofs to and pick up from: Department of Transportation/FHWA, 

1200 New Jersey Avenue, SE, Washington, DC 20590, HAMS-20, Room E61-306, Attn: Gregg Miller (202) 366-

9500. NOTE: The contractor must notify DOT/FHWA 24 hours in advance prior to delivery of proofs. 

Proofs must be delivered between the hours of 9:00 a.m. and 5:00 p.m. 

No definite schedule for placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of the print order and furnished 

material; the workday after notification will be the first workday of the schedule. 
FHWA Newsletter Page 11 of 15 

516-S (08/24) 

 Contractor must complete production and distribution within 12 workdays after notification of the 

availability of the print order and furnished material. 

 No specific date is set for the submission of proofs. Proofs must be submitted as soon as possible to allow 

for revised proofs if contractor’s errors are judged serious enough to require them. 

 PDF Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until 

changes/corrections/“O.K. to Print” are provided via email. (The first workday after receipt of proofs at the 

ordering agency is day one of the hold time.) 

 All proofs and transit time are included in the 12-workday schedule. 

 When ordered hard copy proofs, the schedule will allow four (4) additional workdays to allow for the 

submission of hard copy proof after PDF approval. Proofs will be withheld no more than three (3) workdays 

from their receipt at the ordering agency until changes/corrections/“O.K. to Print” are provided. (The first 

workday after receipt of proofs at the ordering agency is day one of the hold time.) 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified and the date products ordered for mailing f.o.b. contractor’s city must be 

delivered to the U.S. Postal Service.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Offices of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel receiving the 

email or call will be unable to respond to questions of a technical nature or to transfer any inquiries. 
FHWA Newsletter Page 12 of 15

516-S (08/24)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year's production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. 52

II. (1) (2)

(a) 16 130

(b) 208 1,691

III. 1. 4

2. (a) 33

(b) 8
FHWA Newsletter Page 13 of 15 

516-S (08/24) 

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor's city for all mailing, and f.o.b. destination for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the “DETERMINATION OF AWARD”) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate. 

A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. ELECTRONIC PREPRESS: 

Digital color content or digital one-off proofs .................................. per trim/page size unit ...... $___________ 

II. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including PDF soft proofs and paper) for the complete printing and binding of the product listed in 

accordance with these specifications.

 Makeready Running Per 

and/or Setup 100 copies 

(1) (2) 

(a) Printing in four-color process,

including binding .............................................................. per page ...... $____________ $____________ 

(b) Printing in black ink, 

including binding .............................................................. per page ...... $____________ $____________ 

 __________ 

 (Initials)
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516-S (08/24)

III. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of packing; Kraft envelopes, and shipping containers; all necessary wrapping and packing materials; 

labeling and markings; NCOA verification; and distribution, in accordance with these specifications.

1. Bulk Shipments –

Packing and sealing shipping container .................................................... per container......$___________

2. Mailed Shipments–

(a) Addressing single copies (self-mailers)............................................per 100 copies......$___________

(b) Single or multiple copies in Kraft envelope (up to 200 leaves)...........per envelope......$___________

LOCATION OF POST OFFICE: All mailing will be made from the___________________________________

Post Office located at Street Address_____________________________________________________________,

City___________________________________, State____________________, Zip Code___________________.

 __________ 

 (Initials)
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516-S (08/24)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in 

the expiration of the bid before award. 

BIDDER’S NAME AND SIGNATURE: Unless a specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy 

of all pages in "SECTION 4. – SCHEDULE OF PRICES," including initialing/signing where indicated. Valid 

electronic signatures will be accepted per the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the Bid being declared non-responsive.

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________ 

 (Email) (Fax Number)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

 (Initials) (Initials)