# Official Journal C 172/2010

| | ISSN 1725-2423
  doi:10.3000/17252423.C_2010.172.eng |
| --- | --- |
| Official Journal
  of the European Union | C 172 |
| | |
| English edition | Information and Notices | Volume 5330 June 2010 |

ISSN 1725-2423

doi:10.3000/17252423.C_2010.172.eng

Official Journal

of the European Union

C 172

English edition

Information and Notices

Volume 5330 June 2010

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| Notice No | Contents | page |
| --- | --- | --- |
| | IV   Notices |
| | NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES |
| | European Parliament |
| 2010/C 172/01 | Report on budgetary and financial management — Financial year 2009 | 1 |

Notice No

Contents

page

IV   Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

European Parliament

2010/C 172/01

Report on budgetary and financial management — Financial year 2009

1

| EN | |
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EN

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IV Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

European Parliament

| 30.6.2010 | EN | Official Journal of the European Union | C 172/1 |
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30.6.2010

EN

Official Journal of the European Union

C 172/1

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REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT

SECTION I: EUROPEAN PARLIAMENT

FINANCIAL YEAR 2009

2010/C 172/01

CONTENTS

INTRODUCTION

| I. | FINANCIAL MANAGEMENT IN GENERAL |
| --- | --- |

I.

| A. | Revenue |
| --- | --- |

A.

| B. | Initial budget and amending budgets |
| --- | --- |

B.

| C. | Commitments and payments |
| --- | --- |

C.

| D. | Carryovers from 2009 to 2010 |
| --- | --- |

D.

| E. | Carryovers from 2008 to 2009 |
| --- | --- |

E.

| F. | Appropriations from assigned revenue |
| --- | --- |

F.

| G. | Cancellations |
| --- | --- |

G.

| H. | Transfers |
| --- | --- |

H.

| H.1. | Transfers of provisional appropriations from reserves (Title 10) |
| --- | --- |

H.1.

| H.2. | Transfers from other sources |
| --- | --- |

H.2.

| II. | FINANCIAL MANAGEMENT BY CHAPTER |
| --- | --- |

II.

| A. | Chapter 10 (Members of the institution) |
| --- | --- |

A.

| B. | Chapter 12 (Officials and temporary staff) |
| --- | --- |

B.

| C. | Chapter 14 (Other staff and outside services) |
| --- | --- |

C.

| D. | Chapter 16 (Other expenditure relating to persons working with the institution) |
| --- | --- |

D.

| E. | Chapter 20 (Buildings and associated costs) |
| --- | --- |

E.

| F. | Chapter 21 (Data processing, equipment and movable property) |
| --- | --- |

F.

| G. | Chapter 23 (Current administrative expenditure) |
| --- | --- |

G.

| H. | Chapter 30 (Meetings and conferences) |
| --- | --- |

H.

| I. | Chapter 32 (Expertise and information: acquisition, archiving, production and dissemination) |
| --- | --- |

I.

| J. | Chapter 40 (Expenditure relating to certain institutions and bodies) |
| --- | --- |

J.

| K. | Chapter 42 (Expenditure relating to parliamentary assistants) |
| --- | --- |

K.

| L. | Title 10 (Other expenditure) |
| --- | --- |

L.

| III. | 2009 OBJECTIVES AND RESULTS |
| --- | --- |

III.

| A. | 2009 European elections and communication activities |
| --- | --- |

A.

| B. | Implementation of the new statutes for Members and assistants |
| --- | --- |

B.

| C. | Restructuring and consolidating Parliament's Secretaruat |
| --- | --- |

C.

| D. | Preparations for implementation of the Lisbon Treaty |
| --- | --- |

D.

ANNEXES

| ANNEX I — | Overview of C Transfers |
| --- | --- |

ANNEX I —

| ANNEX II — | Overview of P Transfers |
| --- | --- |

ANNEX II —

| ANNEX III — | Implementation of 2009 Appropriations |
| --- | --- |

ANNEX III —

INTRODUCTION

| 1. | This report analyses the European Parliament's budgetary and financial management during financial year 2009. It outlines the use made of financial resources and the events which had a significant influence on activities during the year (in Parts I and II) and gives a overview of the results achieved as against the objectives set for 2009 (in Part III). |
| --- | --- |

1.

This report analyses the European Parliament's budgetary and financial management during financial year 2009. It outlines the use made of financial resources and the events which had a significant influence on activities during the year (in Parts I and II) and gives a overview of the results achieved as against the objectives set for 2009 (in Part III).

| 2. | The report has been drawn up in accordance with Article 122 of Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities (1) (hereinafter ‘Financial Regulation’), Article 185 of Commission Regulation (EC, Euratom) No 2342/2002 of 23 December 2002 laying down detailed rules for the implementation of Council Regulation (EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of the European Communities (2) (hereinafter ‘Implementing Rules’) and Article 13(2) of the Internal Rules on the implementation of the European Parliament's budget (3). The analysis is based on the provisional accounts, as established by the Accounting Officer. |
| --- | --- |

2.

The report has been drawn up in accordance with Article 122 of Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities (1) (hereinafter ‘Financial Regulation’), Article 185 of Commission Regulation (EC, Euratom) No 2342/2002 of 23 December 2002 laying down detailed rules for the implementation of Council Regulation (EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of the European Communities (2) (hereinafter ‘Implementing Rules’) and Article 13(2) of the Internal Rules on the implementation of the European Parliament's budget (3). The analysis is based on the provisional accounts, as established by the Accounting Officer.

I.   FINANCIAL MANAGEMENT IN GENERAL

| 3. | 2009 was the third financial year covered by the multiannual financial framework for 2007-2013 (4). Parliament's final appropriations totalled EUR 1 529 970 930, accounting for 19,67 % of the EU's total administrative expenditure (heading V). Table 1 below provides an overview of implementation of Parliament's budget in financial year 2009.

  Table 1


  Use of 2009 appropriations







  Appropriation type | 2009 appropriations
  (EUR or %) |
| --- | --- | --- |
| 2009 appropriations |
| Initial appropriations | 1 529 970 930 |
| Amending budget | — |
| Final appropriations | 1 529 970 930 |
| Final appropriations in 2009 |
| Commitments | 1 417 629 732 |
| as a % of final appropriations | 93 % |
| Payments | 1 237 363 909 |
| as a % of commitments | 87 % |
| Carryovers from 2009 to 2010 |
| Automatic carryovers to 2010 (5) | 180 265 823 |
| as a % of final appropriations | 12 % |
| as a % of commitments | 13 % |
| Non-automatic carryovers (uncommitted appropriations carried over to 2010) (6) | 10 100 000 |
| as a % of final appropriations | 0,7 % |
| Cancellations |
| Appropriations cancelled | 102 241 198 |
| as a % of final appropriations | 7 % |
| Carryovers from 2008 to 2009 |
| Automatic carryovers to 2009 (5) | 196 133 738 |
| Payments against those carryovers | 179 641 279 |
| as a % of carryovers | 92 % |
| Amount cancelled | 16 492 459 |
| Non-automatic carryovers to 2009 (6) | 8 315 729 |
| Payments against those carryovers | 6 245 140 |
| as a % of carryovers | 75 % |
| Appropriations from assigned revenue in 2009 |
| Appropriations from assigned revenue in 2009 | 27 576 932 |
| Commitments | 12 196 620 |
| as a % of appropriations from assigned revenue | 44 % |
| Payments | 9 045 904 |
| as a % of commitments against assigned revenue | 74 % |
| Available appropriations from assigned revenue in 2009 | 15 380 312 |
| Appropriations from assigned revenue carried over to 2010 |
| Appropriations from assigned revenue carried over to 2010 | 20 637 870 |
| Appropriations from assigned revenue carried over to 2009 |
| Appropriations from assigned revenue carried over to 2009 | 36 808 922 |
| Commitments | 36 024 461 |
| Payments | 33 779 036 |
| as a % of commitments | 94 % |

3.

2009 was the third financial year covered by the multiannual financial framework for 2007-2013 (4). Parliament's final appropriations totalled EUR 1 529 970 930, accounting for 19,67 % of the EU's total administrative expenditure (heading V). Table 1 below provides an overview of implementation of Parliament's budget in financial year 2009.

Table 1

Use of 2009 appropriations

Appropriation type

2009 appropriations

(EUR or %)

2009 appropriations

Initial appropriations

1 529 970 930

Amending budget

—

Final appropriations

1 529 970 930

Final appropriations in 2009

Commitments

1 417 629 732

as a % of final appropriations

93 %

Payments

1 237 363 909

as a % of commitments

87 %

Carryovers from 2009 to 2010

Automatic carryovers to 2010 (5)

180 265 823

as a % of final appropriations

12 %

as a % of commitments

13 %

Non-automatic carryovers (uncommitted appropriations carried over to 2010) (6)

10 100 000

as a % of final appropriations

0,7 %

Cancellations

Appropriations cancelled

102 241 198

as a % of final appropriations

7 %

Carryovers from 2008 to 2009

Automatic carryovers to 2009 (5)

196 133 738

Payments against those carryovers

179 641 279

as a % of carryovers

92 %

Amount cancelled

16 492 459

Non-automatic carryovers to 2009 (6)

8 315 729

Payments against those carryovers

6 245 140

as a % of carryovers

75 %

Appropriations from assigned revenue in 2009

Appropriations from assigned revenue in 2009

27 576 932

Commitments

12 196 620

as a % of appropriations from assigned revenue

44 %

Payments

9 045 904

as a % of commitments against assigned revenue

74 %

Available appropriations from assigned revenue in 2009

15 380 312

Appropriations from assigned revenue carried over to 2010

Appropriations from assigned revenue carried over to 2010

20 637 870

Appropriations from assigned revenue carried over to 2009

Appropriations from assigned revenue carried over to 2009

36 808 922

Commitments

36 024 461

Payments

33 779 036

as a % of commitments

94 %

A.   Revenue

| 4. | Revenue entered in the accounts as at 31 December 2009 totalled EUR 141 250 059 and included EUR 27 576 932 of assigned revenue. |
| --- | --- |

4.

Revenue entered in the accounts as at 31 December 2009 totalled EUR 141 250 059 and included EUR 27 576 932 of assigned revenue.

B.   Initial budget and amending budgets

| 5. | Authorised appropriations in Parliament’s initial budget for 2009 totalled EUR 1 529 970 930, representing a 5 % increase over the 2008 budget (EUR 1 452 517 167). There were no amending budgets in 2009. |
| --- | --- |

5.

Authorised appropriations in Parliament’s initial budget for 2009 totalled EUR 1 529 970 930, representing a 5 % increase over the 2008 budget (EUR 1 452 517 167). There were no amending budgets in 2009.

C.   Commitments and payments

| 6. | Commitments totalled EUR 1 417 629 732, accounting for 93 % of final appropriations (2008: 97 %). Payments totalled EUR 1 237 363 909, accounting for 87 % of commitments entered into (2008: 86 %). |
| --- | --- |

6.

Commitments totalled EUR 1 417 629 732, accounting for 93 % of final appropriations (2008: 97 %). Payments totalled EUR 1 237 363 909, accounting for 87 % of commitments entered into (2008: 86 %).

D.   Carryovers from 2009 to 2010

| 7. | Automatic carryovers to financial year 2010 totalled EUR 180 265 823, accounting for 13 % of the total appropriations committed (2008: 14 %). Uncommitted appropriations at year-end that were carried forward to financial year 2010 (non-automatic carryovers) totalled EUR 10 100 000 — accounting for 0,7 % of final appropriations (2008: 0,6 %) — and were used for the purposes set out in Table 2.

  Table 2


  Purpose of non-automatic carryovers to 2010








  (EUR) |
| --- | --- |
| Heading | Purpose | Amount |
| 2003 (Acquisition of immovable property) | Acquisition of the Millenaris Building in Budapest | 9 100 000 |
| 2008 (Other expenditure on buildings) | Other costs relating to the purchase of the Millenaris Building in Budapest | 1 000 000 |
| Total | 10 100 000 |

7.

Automatic carryovers to financial year 2010 totalled EUR 180 265 823, accounting for 13 % of the total appropriations committed (2008: 14 %). Uncommitted appropriations at year-end that were carried forward to financial year 2010 (non-automatic carryovers) totalled EUR 10 100 000 — accounting for 0,7 % of final appropriations (2008: 0,6 %) — and were used for the purposes set out in Table 2.

Table 2

Purpose of non-automatic carryovers to 2010

(EUR)

Heading

Purpose

Amount

2003 (Acquisition of immovable property)

Acquisition of the Millenaris Building in Budapest

9 100 000

2008 (Other expenditure on buildings)

Other costs relating to the purchase of the Millenaris Building in Budapest

1 000 000

Total

10 100 000

E.   Carryovers from 2008 to 2009

| 8. | Automatic carryovers to 2009 totalled EUR 196 133 738. Payments against those carryovers stood at EUR 179 641 279 (92 %, as against 87 % in 2008). The amount cancelled was therefore EUR 16 492 459.
  The bulk of the cancellations was made against:






  — | Article 140 (Other staff and externals) (EUR 1 951 791), |
| --- | --- | --- |

8.

Automatic carryovers to 2009 totalled EUR 196 133 738. Payments against those carryovers stood at EUR 179 641 279 (92 %, as against 87 % in 2008). The amount cancelled was therefore EUR 16 492 459.

The bulk of the cancellations was made against:

—

Article 140 (Other staff and externals) (EUR 1 951 791),

| — | Article 200 (Buildings) (EUR 6 342 651), |
| --- | --- |

—

Article 200 (Buildings) (EUR 6 342 651),

| — | Article 202 (Expenditure on buildings) (EUR 1 362 024), |
| --- | --- |

—

Article 202 (Expenditure on buildings) (EUR 1 362 024),

| — | Article 324 (Production and dissemination) (EUR 2 115 023). |
| --- | --- |

—

Article 324 (Production and dissemination) (EUR 2 115 023).

The cancellations were necessary for the following main reasons:

| Article | Main reasons for cancellations |
| --- | --- |
| Article 140 (Other staff and externals) | Less use made of conference interpreters than expected, owing mainly to the lower volume of parliamentary business in election years. |
| Article 200 (Buildings) | STR: cancellation of the provision for waste collection tax (EUR 1,2 m).
  LUX: earthworks and studies for the KAD extension, with work worth EUR 2,7 m not being carried out as a result of major delays caused by unforeseen soil decontamination work.
  BRU: works at the security control centre. Delays in the works resulted in EUR 1,05 m not being used. |
| Article 202 (Expenditure on buildings) | The main cancellations were made against the items covering cleaning and maintenance (EUR 676 556), energy consumption (EUR 367 298) and security and surveillance of buildings (EUR 314 296). |
| Article 324 (Production and dissemination) | The main cancellations were made against the items covering expenditure on publication, information and participation in public events (EUR 703 498), the Euroscola programme (EUR 484 654) and audiovisual expenditure (EUR 446 162). |

Article

Main reasons for cancellations

Article 140 (Other staff and externals)

Less use made of conference interpreters than expected, owing mainly to the lower volume of parliamentary business in election years.

Article 200 (Buildings)

STR: cancellation of the provision for waste collection tax (EUR 1,2 m).

LUX: earthworks and studies for the KAD extension, with work worth EUR 2,7 m not being carried out as a result of major delays caused by unforeseen soil decontamination work.

BRU: works at the security control centre. Delays in the works resulted in EUR 1,05 m not being used.

Article 202 (Expenditure on buildings)

The main cancellations were made against the items covering cleaning and maintenance (EUR 676 556), energy consumption (EUR 367 298) and security and surveillance of buildings (EUR 314 296).

Article 324 (Production and dissemination)

The main cancellations were made against the items covering expenditure on publication, information and participation in public events (EUR 703 498), the Euroscola programme (EUR 484 654) and audiovisual expenditure (EUR 446 162).

| 9. | Non-automatic carryovers to 2009 totalled EUR 8 315 729 and concerned Item 3243 (Visitors Centre) and Article 214 (Technical equipment and installations). |
| --- | --- |

9.

Non-automatic carryovers to 2009 totalled EUR 8 315 729 and concerned Item 3243 (Visitors Centre) and Article 214 (Technical equipment and installations).

F.   Appropriations from assigned revenue

| 10. | Assigned revenue made available in 2009 totalled EUR 27 576 932 (2008: EUR 47 511 735). The commitment rate was 44 % (2008: 30 %). Payments totalled EUR 9 045 904, accounting for 74 % of the commitments entered into (2008: 71 %). A balance of EUR 20 637 870 was carried forward to financial year 2010 (2008: EUR 36 808 922). |
| --- | --- |

10.

Assigned revenue made available in 2009 totalled EUR 27 576 932 (2008: EUR 47 511 735). The commitment rate was 44 % (2008: 30 %). Payments totalled EUR 9 045 904, accounting for 74 % of the commitments entered into (2008: 71 %). A balance of EUR 20 637 870 was carried forward to financial year 2010 (2008: EUR 36 808 922).

| 11. | Assigned revenue carried over to 2009 totalled EUR 36 808 922 (2008: EUR 38 325 182). Commitments entered into totalled EUR 36 024 461 (2008: EUR 38 236 288). Payments in 2009 represented 94 % of commitments entered into (2008: 93 %). |
| --- | --- |

11.

Assigned revenue carried over to 2009 totalled EUR 36 808 922 (2008: EUR 38 325 182). Commitments entered into totalled EUR 36 024 461 (2008: EUR 38 236 288). Payments in 2009 represented 94 % of commitments entered into (2008: 93 %).

G.   Cancellations

| 12. | Appropriations totalling EUR 102 241 198 (2008: EUR 42 238 638) and accounting for 7 % of final appropriations (2008: 3 %) were cancelled. Cancellation was necessary for the following main reasons:






  — | the fact that in 2009 there was no mopping-up transfer, which would otherwise have enabled the ‘technical’ surplus (some EUR 40 m) normally remaining at the end of the year to be put to good use, |
| --- | --- | --- |

12.

Appropriations totalling EUR 102 241 198 (2008: EUR 42 238 638) and accounting for 7 % of final appropriations (2008: 3 %) were cancelled. Cancellation was necessary for the following main reasons:

—

the fact that in 2009 there was no mopping-up transfer, which would otherwise have enabled the ‘technical’ surplus (some EUR 40 m) normally remaining at the end of the year to be put to good use,

| — | the uncertainties caused by the fact that it was an election year and by the introduction of the new statutes for Members and assistants and the new rule enabling parliamentary assistance entitlements to be carried over; appropriations totalling EUR 31,4 m were cancelled in respect of the parliamentary assistance allowance, and EUR 18 m in respect of Members' travel expenses, |
| --- | --- |

—

the uncertainties caused by the fact that it was an election year and by the introduction of the new statutes for Members and assistants and the new rule enabling parliamentary assistance entitlements to be carried over; appropriations totalling EUR 31,4 m were cancelled in respect of the parliamentary assistance allowance, and EUR 18 m in respect of Members' travel expenses,

| — | the Council's decision to apply an annual salary adjustment of 1,85 % instead of 3,7 %, which resulted in the cancellation of EUR 6 m. |
| --- | --- |

—

the Council's decision to apply an annual salary adjustment of 1,85 % instead of 3,7 %, which resulted in the cancellation of EUR 6 m.

H.   Transfers

| 13. | Over the course of the financial year, 18 transfers were approved under Articles 24 and 43 of the Financial Regulation (7). They covered a total of EUR 64 853 607, accounting for 4 % of final appropriations (in 2008: 18 transfers accounting for 4 % of final appropriations). The President authorised nine P transfers under Article 22(1) of the Financial Regulation (8), covering a total of EUR 35 665 000, or 2 % of final appropriations (2008: 14 transfers accounting for 1 % of final appropriations). A breakdown of the transfers by legal basis is given in Table 3. |
| --- | --- |

13.

Over the course of the financial year, 18 transfers were approved under Articles 24 and 43 of the Financial Regulation (7). They covered a total of EUR 64 853 607, accounting for 4 % of final appropriations (in 2008: 18 transfers accounting for 4 % of final appropriations). The President authorised nine P transfers under Article 22(1) of the Financial Regulation (8), covering a total of EUR 35 665 000, or 2 % of final appropriations (2008: 14 transfers accounting for 1 % of final appropriations). A breakdown of the transfers by legal basis is given in Table 3.

| 14. | In all, there were 27 C and P transfers in 2009, involving a total of EUR 100 518 607, or 7 % of final appropriations (2008: 44 transfers involving a total of EUR 98 008 873, or 7 % of final appropriations).

  Table 3


  Transfers by legal basis








  Number of transfers | Amount transferred (EUR) | As a % of final appropriations |
| --- | --- | --- | --- |
| C transfers (Articles 24 and 43) |
| 18 C transfers | 64 853 607 | 4 % |
| P transfers (Article 22(1)) |
| 9 P transfers | 35 665 000 | 2 % |
| C + P transfers | 100 518 607 | 7 % |

14.

In all, there were 27 C and P transfers in 2009, involving a total of EUR 100 518 607, or 7 % of final appropriations (2008: 44 transfers involving a total of EUR 98 008 873, or 7 % of final appropriations).

Table 3

Transfers by legal basis

Number of transfers

Amount transferred (EUR)

As a % of final appropriations

C transfers (Articles 24 and 43)

18 C transfers

64 853 607

4 %

P transfers (Article 22(1))

9 P transfers

35 665 000

2 %

C + P transfers

100 518 607

7 %

Table 4

Purpose of C transfers

| (EUR) |
| --- |
| Transferred to | Transfer | Amount transferred |
| 102 (Transitional allowances) | C23 | 2 100 000 |
| 1000 (Salaries) | C23 | 350 000 |
| 1006 (General expenditure allowance) | C19 | 1 247 715 |
| 1012 (Specific measures to assist disabled Members and Members' disabled children) | C23 | 100 000 |
| 1200 (Remuneration and allowances) | C10 | 7 703 992 |
| 142 (Outside services) | C6 | 1 200 000 |
| 1610 (Expenditure on recruitment) | C14 | 300 000 |
| 2001 (Lease payments) | C17 | 31 891 000 |
| 2003 (Acquisition of immovable property) | C24 | 9 100 000 |
| 2007 (Fitting-out of premises) | C1 | 2 700 000 |
| 2008 (Other expenditure on buildings) | C24 | 1 000 000 |
| 2022 (Cleaning and maintenance) | C16 | 1 273 900 |
| 2026 (Security and surveillance of buildings) | C8 | 2 080 000 |
| 2100 (Equipment and software for information and innovation technologies) | C5 | 527 000 |
| 2102 (Outside assistance for information and innovation technologies) | C22 | 2 145 000 |
| 232 (Legal costs and damages) | C2 | 800 000 |
| 3044 (Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings) | C11 | 240 000 |
| 3245 (Organisation of seminars, symposia and cultural activities) | C13 | 95 000 |
| Total | | 64 853 607 |

(EUR)

Transferred to

Transfer

Amount transferred

102 (Transitional allowances)

C23

2 100 000

1000 (Salaries)

C23

350 000

1006 (General expenditure allowance)

C19

1 247 715

1012 (Specific measures to assist disabled Members and Members' disabled children)

C23

100 000

1200 (Remuneration and allowances)

C10

7 703 992

142 (Outside services)

C6

1 200 000

1610 (Expenditure on recruitment)

C14

300 000

2001 (Lease payments)

C17

31 891 000

2003 (Acquisition of immovable property)

C24

9 100 000

2007 (Fitting-out of premises)

C1

2 700 000

2008 (Other expenditure on buildings)

C24

1 000 000

2022 (Cleaning and maintenance)

C16

1 273 900

2026 (Security and surveillance of buildings)

C8

2 080 000

2100 (Equipment and software for information and innovation technologies)

C5

527 000

2102 (Outside assistance for information and innovation technologies)

C22

2 145 000

232 (Legal costs and damages)

C2

800 000

3044 (Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings)

C11

240 000

3245 (Organisation of seminars, symposia and cultural activities)

C13

95 000

Total

64 853 607

Table 5

Purpose of C transfers by expenditure category

| Transferred to | Amount transferred (EUR) | % |
| --- | --- | --- |
| Property policy | 47 571 000 | 73 % |
| Staff | 8 977 892 | 14 % |
| Members | 4 337 715 | 7 % |
| IT expenditure | 2 672 000 | 4 % |
| Expenditure on multilingualism | 1 295 000 | 2 % |
| Total | 64 853 607 | 100 % |

Transferred to

Amount transferred (EUR)

%

Property policy

47 571 000

73 %

Staff

8 977 892

14 %

Members

4 337 715

7 %

IT expenditure

2 672 000

4 %

Expenditure on multilingualism

1 295 000

2 %

Total

64 853 607

100 %

H.1.   Transfers of provisional appropriations from reserves (Title 10)

| 15. | This section looks at the use of appropriations from Chapter 100 (Provisional appropriations), Chapter 101 (Contingency reserve), Chapter 104 (Reserve for information and communication policy) and Chapter 105 (Provisional appropriation for buildings). These chapters, included in Title 10 (Other expenditure), are hereinafter referred to as ‘reserves’. Title 10 (Other expenditure) was the main source of the appropriations transferred in 2009 (51 %, or EUR 32 886 706). |
| --- | --- |

15.

This section looks at the use of appropriations from Chapter 100 (Provisional appropriations), Chapter 101 (Contingency reserve), Chapter 104 (Reserve for information and communication policy) and Chapter 105 (Provisional appropriation for buildings). These chapters, included in Title 10 (Other expenditure), are hereinafter referred to as ‘reserves’. Title 10 (Other expenditure) was the main source of the appropriations transferred in 2009 (51 %, or EUR 32 886 706).

| 16. | Of that amount, a total of EUR 25 054 099 was transferred for property policy purposes and EUR 7 832 607 for other purposes. The purpose of the transfers of provisional appropriations is set out below in Table 6.

  Table 6


  Purpose of transfers of provisional appropriations










  (EUR) |
| --- | --- |
| Source chapter | Transferred to | Transfer | Purpose | Amount transferred |
| Chapter 10 0 | 2007 | C1 | Expenditure on fitting-out of premises in Strasbourg | 2 700 000 |
| Chapter 10 1 | 2026 | C8 | Security and surveillance of buildings | 2 080 000 |
| 2320 | C2 | Additional expenditure on outside legal assistance | 800 000 |
| Chapter 10 5 | 2001 | C17 | Financing of lease conferring right in rem with option to purchase on TREVES I Building in Brussels | 9 374 099 |
| 2003 | C24 | Joint purchase with the Commission of the Millenaris Building in Budapest, for a Europe House | 9 100 000 |
| 2008 | C24 | Joint purchase with the Commission of the Millenaris Building in Budapest, for a Europe House | 1 000 000 |
| Property policy total | 25 054 099 |
| Chapter 10 0 | 1200 | C3 | Release of five new posts | 112 992 |
| Chapter 10 1 | 1200 | C20 | Annual adjustment of officials' pensions and remuneration | 2 000 000 |
| 2022 | C16 | Financing swine flu prevention measures recommended by the Crisis Management Team | 1 273 900 |
| Staff total | 3 977 892 |
| Chapter 10 1 | 3044 | C11 | Various organisational costs for interparliamentary and ad hoc delegations | 240 000 |
| 1006 | C19 | General expenditure allowance costs | 1 247 715 |
| Members total | 1 487 715 |
| Chapter 10 0 | 1420 | C6 | Additional expenditure on freelance translation | 1 200 000 |
| Chapter 10 1 | 3245 | C13 | Additional expenditure on support for multilingualism | 95 000 |
| Multilingualism total | 1 295 000 |
| Chapter 10 1 | 2100 | C5 | Software development (human resources management) | 527 000 |
| 2102 | C5 | 295 000 |
| Chapter 10 8 | 2102 | C22 | Operation, development and maintenance of software systems | 250 000 |
| IT total | 1 072 000 |
| Grand total | 32 886 706 |

16.

Of that amount, a total of EUR 25 054 099 was transferred for property policy purposes and EUR 7 832 607 for other purposes. The purpose of the transfers of provisional appropriations is set out below in Table 6.

Table 6

Purpose of transfers of provisional appropriations

(EUR)

Source chapter

Transferred to

Transfer

Purpose

Amount transferred

Chapter 10 0

2007

C1

Expenditure on fitting-out of premises in Strasbourg

2 700 000

Chapter 10 1

2026

C8

Security and surveillance of buildings

2 080 000

2320

C2

Additional expenditure on outside legal assistance

800 000

Chapter 10 5

2001

C17

Financing of lease conferring right in rem with option to purchase on TREVES I Building in Brussels

9 374 099

2003

C24

Joint purchase with the Commission of the Millenaris Building in Budapest, for a Europe House

9 100 000

2008

C24

Joint purchase with the Commission of the Millenaris Building in Budapest, for a Europe House

1 000 000

Property policy total

25 054 099

Chapter 10 0

1200

C3

Release of five new posts

112 992

Chapter 10 1

1200

C20

Annual adjustment of officials' pensions and remuneration

2 000 000

2022

C16

Financing swine flu prevention measures recommended by the Crisis Management Team

1 273 900

Staff total

3 977 892

Chapter 10 1

3044

C11

Various organisational costs for interparliamentary and ad hoc delegations

240 000

1006

C19

General expenditure allowance costs

1 247 715

Members total

1 487 715

Chapter 10 0

1420

C6

Additional expenditure on freelance translation

1 200 000

Chapter 10 1

3245

C13

Additional expenditure on support for multilingualism

95 000

Multilingualism total

1 295 000

Chapter 10 1

2100

C5

Software development (human resources management)

527 000

2102

C5

295 000

Chapter 10 8

2102

C22

Operation, development and maintenance of software systems

250 000

IT total

1 072 000

Grand total

32 886 706

H.2.   Transfers from other sources

| 17. | This section looks at the transfers from sources other than Title 10 (Other expenditure). A total of EUR 31 966 901 was transferred from other titles. Property policy accounted for the bulk (70 %) of these transfers, followed by staff (16 %), Members (9 %) and IT (5 %). An overview of these transfers is given in Table 7. Most of the appropriations transferred to property policy lines were intended to cover the 99-year lease with option to purchase on the TREVES I Building in Brussels.

  Table 7


  Purpose of C transfers from sources other than Title 10










  (EUR) |
| --- | --- |
| To | Transfer | Purpose of requests for transfer | Total |
| 1610 | C14 | Expenditure on compulsory medical examinations in connection with the recruitment of parliamentary assistants | 160 000 |
| | C7 | Expenditure on compulsory medical examinations in connection with the recruitment of parliamentary assistants | 140 000 |
| 1000 | C23 | Implementation of the Statute for Members (salaries and transitional allowances) | 350 000 |
| 1012 | C23 | Implementation of the Statute for Members (salaries and transitional allowances) | 100 000 |
| 102 | C23 | Implementation of the Statute for Members (salaries and transitional allowances) | 2 100 000 |
| Members total | 2 850 000 |
| 1200 | C20 | Annual adjustment of pensions and remuneration of officials and other staff | 5 000 000 |
| Staff total | 5 000 000 |
| 2001 | C17 | Financing of lease conferring right in rem with option to purchase on TREVES I Building in Brussels | 22 516 901 |
| Property policy total | 22 516 901 |
| 2102 | C22 | Operation, development and maintenance of software systems | 1 600 000 |
| IT total | 1 600 000 |
| Grand total | 31 966 901 |

17.

This section looks at the transfers from sources other than Title 10 (Other expenditure). A total of EUR 31 966 901 was transferred from other titles. Property policy accounted for the bulk (70 %) of these transfers, followed by staff (16 %), Members (9 %) and IT (5 %). An overview of these transfers is given in Table 7. Most of the appropriations transferred to property policy lines were intended to cover the 99-year lease with option to purchase on the TREVES I Building in Brussels.

Table 7

Purpose of C transfers from sources other than Title 10

(EUR)

To

Transfer

Purpose of requests for transfer

Total

1610

C14

Expenditure on compulsory medical examinations in connection with the recruitment of parliamentary assistants

160 000

C7

Expenditure on compulsory medical examinations in connection with the recruitment of parliamentary assistants

140 000

1000

C23

Implementation of the Statute for Members (salaries and transitional allowances)

350 000

1012

C23

Implementation of the Statute for Members (salaries and transitional allowances)

100 000

102

C23

Implementation of the Statute for Members (salaries and transitional allowances)

2 100 000

Members total

2 850 000

1200

C20

Annual adjustment of pensions and remuneration of officials and other staff

5 000 000

Staff total

5 000 000

2001

C17

Financing of lease conferring right in rem with option to purchase on TREVES I Building in Brussels

22 516 901

Property policy total

22 516 901

2102

C22

Operation, development and maintenance of software systems

1 600 000

IT total

1 600 000

Grand total

31 966 901

| 18. | An overview of the P transfers is given in Table 8.

  Table 8


  Purpose of P transfers









  (EUR) |
| --- | --- |
| Transferred to | Transfer | Description | Amount transferred |
| 1004 (Ordinary travel expenses) | P7 | Members' travel and subsistence expenses under the relevant provisions of the Statute and the PEAM rules | 600 000 |
| 1004 (Ordinary travel expenses) total | 600 000 |
| 1220 (Allowances for staff retired in the interests of the service) | P2 | Application of Article 50 to two new officials at grade AD 15 | 360 000 |
| 1220 (Allowances for staff retired in the interests of the service) total | 360 000 |
| 2007 (Fitting-out of premises: Strasbourg) | P9 | Fire-retardant coating of structures in the LOW Building in Strasbourg | 4 000 000 |
| 2007 (Fitting-out of premises: Strasbourg) total | | 4 000 000 |
| 2008 (Other expenditure on buildings) | P8 | Expenditure on fees of architects' firm involved in the KAD Building extension project in Luxembourg | 850 000 |
| 2008 (Other expenditure on buildings) total | | 850 000 |
| 3047 (Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings) | P3 | Expenditure on the organisation of Euromed Parliamentary Assembly meetings | 25 000 |
| 3047 (Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings) total | 25 000 |
| 3242/01 (Expenditure on publication, information and participation in public events: publications, information activities, public events) | P5 | Expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries | 250 000 |
| P6 | Expenditure on consolidating and developing the EP's Intranet service | 780 000 |
| 3242/01 (Expenditure on publication, information and participation in public events: publications, information activities, public events) total | 1 030 000 |
| 3242/02 (Expenditure on publication, information and participation in public events: electronic information (Internet) | P5 | Expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries | 50 000 |
| 3242/02 (Expenditure on publication, information and participation in public events: electronic information (Internet) total | 50 000 |
| 4224 (Parliamentary assistants) | P1 | Expenditure on pay, missions and other costs for parliamentary assistants | 10 500 000 |
| P4 | Expenditure on recruitment of parliamentary assistants | 18 250 000 |
| 4224 (Parliamentary assistants) total | 28 750 000 |
| Grand total | 35 665 000 |

18.

An overview of the P transfers is given in Table 8.

Table 8

Purpose of P transfers

(EUR)

Transferred to

Transfer

Description

Amount transferred

1004 (Ordinary travel expenses)

P7

Members' travel and subsistence expenses under the relevant provisions of the Statute and the PEAM rules

600 000

1004 (Ordinary travel expenses) total

600 000

1220 (Allowances for staff retired in the interests of the service)

P2

Application of Article 50 to two new officials at grade AD 15

360 000

1220 (Allowances for staff retired in the interests of the service) total

360 000

2007 (Fitting-out of premises: Strasbourg)

P9

Fire-retardant coating of structures in the LOW Building in Strasbourg

4 000 000

2007 (Fitting-out of premises: Strasbourg) total

4 000 000

2008 (Other expenditure on buildings)

P8

Expenditure on fees of architects' firm involved in the KAD Building extension project in Luxembourg

850 000

2008 (Other expenditure on buildings) total

850 000

3047 (Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings)

P3

Expenditure on the organisation of Euromed Parliamentary Assembly meetings

25 000

3047 (Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings) total

25 000

3242/01 (Expenditure on publication, information and participation in public events: publications, information activities, public events)

P5

Expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries

250 000

P6

Expenditure on consolidating and developing the EP's Intranet service

780 000

3242/01 (Expenditure on publication, information and participation in public events: publications, information activities, public events) total

1 030 000

3242/02 (Expenditure on publication, information and participation in public events: electronic information (Internet)

P5

Expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries

50 000

3242/02 (Expenditure on publication, information and participation in public events: electronic information (Internet) total

50 000

4224 (Parliamentary assistants)

P1

Expenditure on pay, missions and other costs for parliamentary assistants

10 500 000

P4

Expenditure on recruitment of parliamentary assistants

18 250 000

4224 (Parliamentary assistants) total

28 750 000

Grand total

35 665 000

II.   FINANCIAL MANAGEMENT BY CHAPTER

| 19. | This section looks at the use of appropriations by budget chapter, their share of the overall budget and changes in the use of appropriations with respect to the previous financial year. Four chapters accounted for 71 % of total commitments. They are: Chapter 10 (Members of the institution), Chapter 12 (Officials and temporary staff), Chapter 20 (Buildings and associated costs) and Chapter 42 (Expenditure relating to parliamentary assistants). |
| --- | --- |

19.

This section looks at the use of appropriations by budget chapter, their share of the overall budget and changes in the use of appropriations with respect to the previous financial year. Four chapters accounted for 71 % of total commitments. They are: Chapter 10 (Members of the institution), Chapter 12 (Officials and temporary staff), Chapter 20 (Buildings and associated costs) and Chapter 42 (Expenditure relating to parliamentary assistants).

| 20. | Table 9 provides a breakdown by chapter of the appropriations committed in 2009 as against those committed in 2008. Figures 1 and 2 provide a graphical representation of the changes.

  Table 9


  Appropriations committed in 2009 as against those committed in 2008











  Chapter | Heading | 2009 (EUR) | 2008 (EUR) | Change (EUR) | Change (%) |
| --- | --- | --- | --- | --- | --- | --- |
| 10 | Members of the institution | 167 952 342 | 149 961 012 | 17 991 330 | 12 % |
| 12 | Officials and temporary staff | 502 188 864 | 483 919 957 | 18 268 907 | 4 % |
| 14 | Other staff and outside services | 90 934 827 | 87 947 782 | 2 987 045 | 3 % |
| 16 | Other expenditure relating to persons working with the institution | 14 019 742 | 12 715 214 | 1 304 528 | 10 % |
| | Title 1 — | Persons working with the institution |

20.

Table 9 provides a breakdown by chapter of the appropriations committed in 2009 as against those committed in 2008. Figures 1 and 2 provide a graphical representation of the changes.

Table 9

Appropriations committed in 2009 as against those committed in 2008

Chapter

Heading

2009 (EUR)

2008 (EUR)

Change (EUR)

Change (%)

10

Members of the institution

167 952 342

149 961 012

17 991 330

12 %

12

Officials and temporary staff

502 188 864

483 919 957

18 268 907

4 %

14

Other staff and outside services

90 934 827

87 947 782

2 987 045

3 %

16

Other expenditure relating to persons working with the institution

14 019 742

12 715 214

1 304 528

10 %

Title 1 —

775 095 774

734 543 965

40 551 809

6 %

20

Buildings and associated costs

182 901 221

191 008 372

–8 107 151

–4 %

21

Data processing, equipment and movable property

106 080 064

111 822 160

–5 742 096

–5 %

23

Current administrative expenditure

10 778 699

9 790 321

988 378

10 %

| Title 2 — | Buildings, furniture, equipment and miscellaneous operating expenditure |
| --- | --- |

Title 2 —

299 759 983

312 620 853

–12 860 870

–4 %

30

Meetings and conferences

26 242 041

27 964 196

–1 722 155

–6 %

32

Expertise and information: acquisition, archiving, production and dissemination

93 647 680

100 405 636

–6 757 956

–7 %

| Title 3 — | Expenditure resulting from general functions carried out by the institution |
| --- | --- |

Title 3 —

119 889 721

128 369 832

–8 480 111

–7 %

40

Expenditure relating to certain institutions and bodies

69 215 824

71 875 103

–2 659 279

–4 %

42

Expenditure relating to parliamentary assistants

153 358 430

154 301 747

– 943 317

–1 %

44

Meetings and other activities of current and former Members

310 000

251 300

58 700

23 %

| Title 4 — | Expenditure resulting from special functions carried out by the institution |
| --- | --- |

Title 4 —

222 884 254

226 428 150

–3 543 896

–2 %

Total

1 417 629 732

1 401 962 800

15 666 932

1 %

Figure 1

Breakdown of 2009 expenditure by chapter

Image

Figure 2

Changes as regards commitments in 2008 and 2009, by chapter

Image

A.   Chapter 10 (Members of the institution)

| 21. | This chapter accounted for 12 % of total expenditure in financial year 2009 and was up by 12 % on 2008. 2009 was the first financial year in which the Statute for Members was implemented (between July and December). Parliament paid the Members' monthly salaries, which had previously been paid by the Member States (except in the case of the 32 Members who took advantage of the opt-out provided for in the Statute for Members). The significant additional expenditure required under the Statute for Members related mainly to monthly salaries (Item 1000) and travel expenses (Items 1004 and 1005). Under the Statute implementing measures, travel is now reimbursed on the basis of actual cost and the costs of travel in the Member State of election is also reimbursed. |
| --- | --- |

21.

This chapter accounted for 12 % of total expenditure in financial year 2009 and was up by 12 % on 2008. 2009 was the first financial year in which the Statute for Members was implemented (between July and December). Parliament paid the Members' monthly salaries, which had previously been paid by the Member States (except in the case of the 32 Members who took advantage of the opt-out provided for in the Statute for Members). The significant additional expenditure required under the Statute for Members related mainly to monthly salaries (Item 1000) and travel expenses (Items 1004 and 1005). Under the Statute implementing measures, travel is now reimbursed on the basis of actual cost and the costs of travel in the Member State of election is also reimbursed.

| 22. | Commitments against Item 1000 (Salaries) accordingly stood at EUR 30 601 983 (18 % of Chapter 10 commitments), while EUR 64 968 672 was committed against Item 1004 (Ordinary travel expenses), accounting for 38 % of Chapter 10 commitments. The latter item covers travel and subsistence expenses in connection with travelling to and from the places of work and other duty travel. |
| --- | --- |

22.

Commitments against Item 1000 (Salaries) accordingly stood at EUR 30 601 983 (18 % of Chapter 10 commitments), while EUR 64 968 672 was committed against Item 1004 (Ordinary travel expenses), accounting for 38 % of Chapter 10 commitments. The latter item covers travel and subsistence expenses in connection with travelling to and from the places of work and other duty travel.

| 23. | In 2009 Members made 10 200 journeys to attend part-sessions in Strasbourg and Brussels, 14 734 journeys to committee meetings in Brussels and 8 142 journeys to political group meetings in Brussels. As regards travel outside Parliament's usual workplaces, there were 641 journeys to committee meetings, 1 093 journeys to political group meetings and 679 journeys in connection with parliamentary delegation meetings. |
| --- | --- |

23.

In 2009 Members made 10 200 journeys to attend part-sessions in Strasbourg and Brussels, 14 734 journeys to committee meetings in Brussels and 8 142 journeys to political group meetings in Brussels. As regards travel outside Parliament's usual workplaces, there were 641 journeys to committee meetings, 1 093 journeys to political group meetings and 679 journeys in connection with parliamentary delegation meetings.

| 24. | Commitments against Item 1006 (General expenditure allowance) totalled EUR 42 629 278 (25 % of Chapter 10 commitments). That amount covered expenses resulting from the parliamentary activities of Members in their Member States of election. |
| --- | --- |

24.

Commitments against Item 1006 (General expenditure allowance) totalled EUR 42 629 278 (25 % of Chapter 10 commitments). That amount covered expenses resulting from the parliamentary activities of Members in their Member States of election.

B.   Chapter 12 (Officials and temporary staff)

| 25. | This chapter accounted for 35 % of 2009 spending — the largest share of total expenditure. The 4,2 % increase in spending against Article 120 that was recorded between 2008 and 2009 was due mainly to higher spending (+ 4,6 %) against Item 1200 (Remuneration and allowances) stemming from the Staff Regulations provisions on promotions, advancement in step and annual salary adjustments. As in 2008, the higher spending against Article 120 was to a small degree offset by lower spending against Article 122 (Allowances upon early termination of service) resulting from a substantial reduction in the number of beneficiaries, the persons concerned having become eligible for a pension. |
| --- | --- |

25.

This chapter accounted for 35 % of 2009 spending — the largest share of total expenditure. The 4,2 % increase in spending against Article 120 that was recorded between 2008 and 2009 was due mainly to higher spending (+ 4,6 %) against Item 1200 (Remuneration and allowances) stemming from the Staff Regulations provisions on promotions, advancement in step and annual salary adjustments. As in 2008, the higher spending against Article 120 was to a small degree offset by lower spending against Article 122 (Allowances upon early termination of service) resulting from a substantial reduction in the number of beneficiaries, the persons concerned having become eligible for a pension.

| 26. | In Chapter 12, Article 1200 (Remuneration and allowances) accounted for some 98 % of expenditure. Commitments against this item totalled EUR 494 054 418. 1,4 % of those commitments were cancelled as a result of the decision taken by the Council in December 2009 to apply an annual salary adjustment of only 1,85 %, while the amount earmarked for that purpose in the budget had been calculated on the basis of the 3,7 % increase which the Commission had proposed to the Council. |
| --- | --- |

26.

In Chapter 12, Article 1200 (Remuneration and allowances) accounted for some 98 % of expenditure. Commitments against this item totalled EUR 494 054 418. 1,4 % of those commitments were cancelled as a result of the decision taken by the Council in December 2009 to apply an annual salary adjustment of only 1,85 %, while the amount earmarked for that purpose in the budget had been calculated on the basis of the 3,7 % increase which the Commission had proposed to the Council.

| 27. | In 2009, 613 vacancies were advertised. 285 officials and temporary staff members were recruited to the Secretariat and 22 to political groups. Parliament had a total of 5 501 officials and temporary staff members as at 31 December 2009. 4 922 of those staff members were employed by the Secretariat, and 579 by the political groups. |
| --- | --- |

27.

In 2009, 613 vacancies were advertised. 285 officials and temporary staff members were recruited to the Secretariat and 22 to political groups. Parliament had a total of 5 501 officials and temporary staff members as at 31 December 2009. 4 922 of those staff members were employed by the Secretariat, and 579 by the political groups.

| 28. | As regards the gender breakdown, women accounted for 23 % of managerial staff as at 31 December 2009. They accounted for 21 % of heads of unit, 25 % of directors and 29 % of directors-general (four out of a total of 14). Figure 3 gives a gender breakdown of staff by function group. A breakdown of staff by country is given in Table 10.

  Figure 3


  Secretariat staff by gender





  Table 10


  Secretariat staff (official and temporary staff) by country









  EU-27 |
| --- | --- |
| EU-15 | EU-10 |
| AT | 61 |
| BE | 728 | CY | 15 |
| DE | 402 | CZ | 116 |
| DK | 155 | EE | 93 |
| ES | 368 | HU | 145 |
| FI | 181 | LT | 95 |
| FR | 569 | LV | 93 |
| UK | 276 | MT | 65 |
| GR | 220 | PL | 190 |
| IE | 98 | SI | 96 |
| IT | 514 | SK | 120 |
| LU | 130 | EU-2 |
| NL | 161 |
| PT | 237 | BG | 110 |
| SE | 139 | RO | 123 |
| Source DG PERSONNEL. |

28.

As regards the gender breakdown, women accounted for 23 % of managerial staff as at 31 December 2009. They accounted for 21 % of heads of unit, 25 % of directors and 29 % of directors-general (four out of a total of 14). Figure 3 gives a gender breakdown of staff by function group. A breakdown of staff by country is given in Table 10.

Figure 3

Secretariat staff by gender

Image

Table 10

Secretariat staff (official and temporary staff) by country

EU-27

EU-15

EU-10

AT

61

BE

728

CY

15

DE

402

CZ

116

DK

155

EE

93

ES

368

HU

145

FI

181

LT

95

FR

569

LV

93

UK

276

MT

65

GR

220

PL

190

IE

98

SI

96

IT

514

SK

120

LU

130

EU-2

NL

161

PT

237

BG

110

SE

139

RO

123

Source DG PERSONNEL.

C.   Chapter 14 (Other staff and outside services)

| 29. | This chapter accounted for 6 % of expenditure in 2009. The 3 % increase on 2008 was due to higher spending against Item 1400 (Other staff) and Article 142 (Outside services), while spending was lower against Item 1402 (Conference interpreters). 48 % of Chapter 14 appropriations were allocated to Item 1402, and 27 % to Item 1400. |
| --- | --- |

29.

This chapter accounted for 6 % of expenditure in 2009. The 3 % increase on 2008 was due to higher spending against Item 1400 (Other staff) and Article 142 (Outside services), while spending was lower against Item 1402 (Conference interpreters). 48 % of Chapter 14 appropriations were allocated to Item 1402, and 27 % to Item 1400.

| 30. | For Item 1402 (Conference interpreters), commitments totalled EUR 43 273 028 and covered, among other things: the fees, social security contributions, travel expenses and subsistence allowances of auxiliary conference interpreters employed by Parliament. Parliament interpreters and auxiliary conference interpreters worked 87 473 interpreter days in 2009 (9,2 % down on 2008). Parliament interpreters worked 49 547 days (down 4,2 %), and auxiliary conference interpreters 37 926 (15 % down on 2008). The lower spending in this area was the result of fact that there were no meetings during the election period. |
| --- | --- |

30.

For Item 1402 (Conference interpreters), commitments totalled EUR 43 273 028 and covered, among other things: the fees, social security contributions, travel expenses and subsistence allowances of auxiliary conference interpreters employed by Parliament. Parliament interpreters and auxiliary conference interpreters worked 87 473 interpreter days in 2009 (9,2 % down on 2008). Parliament interpreters worked 49 547 days (down 4,2 %), and auxiliary conference interpreters 37 926 (15 % down on 2008). The lower spending in this area was the result of fact that there were no meetings during the election period.

| 31. | Commitments against Item 1400 (Other staff) totalled EUR 24 230 465. This item mainly covers the remuneration and allowances of contract staff members employed by the Secretariat and the political groups and the services provided by the Manpower firm, which recruits support staff for Strasbourg part-sessions. As at 31 December 2009, Parliament employed 571 contract staff. |
| --- | --- |

31.

Commitments against Item 1400 (Other staff) totalled EUR 24 230 465. This item mainly covers the remuneration and allowances of contract staff members employed by the Secretariat and the political groups and the services provided by the Manpower firm, which recruits support staff for Strasbourg part-sessions. As at 31 December 2009, Parliament employed 571 contract staff.

| 32. | A breakdown of contract staff by function group is given in Figure 4.

  Figure 4


  Contract staff by function group |
| --- | --- |

32.

A breakdown of contract staff by function group is given in Figure 4.

Figure 4

Contract staff by function group

Image

D.   Chapter 16 (Other expenditure relating to persons working with the institution)

| 33. | This chapter accounted for 1 % of expenditure in 2009. There was a 10 % increase in appropriations committed against this chapter in comparison with 2008, owing to higher spending against Item 1610 (Expenditure on recruitment). The appropriations against this item were topped up by means of a transfer, in order to cover additional costs arising in connection with the recruitment of accredited parliamentary assistants. |
| --- | --- |

33.

This chapter accounted for 1 % of expenditure in 2009. There was a 10 % increase in appropriations committed against this chapter in comparison with 2008, owing to higher spending against Item 1610 (Expenditure on recruitment). The appropriations against this item were topped up by means of a transfer, in order to cover additional costs arising in connection with the recruitment of accredited parliamentary assistants.

| 34. | Thirty-two per cent of Chapter 16 commitments were made against Item 1654 (Early childhood centre and approved day nurseries), 24 % against Item 1612 (Further training), 16 % against Item 1652 (Current operating expenditure for restaurants and canteens) and 9 % against Item 1613 (Further training mission costs). |
| --- | --- |

34.

Thirty-two per cent of Chapter 16 commitments were made against Item 1654 (Early childhood centre and approved day nurseries), 24 % against Item 1612 (Further training), 16 % against Item 1652 (Current operating expenditure for restaurants and canteens) and 9 % against Item 1613 (Further training mission costs).

| 35. | Sub-item 1654/01 (Early childhood centre and approved day nurseries: outside management of Parliament's day nursery and family room in Brussels and ancillary expenditure) accounted for bulk of spending against Item 1654. Commitments against this item totalled EUR 4 441 145 and covered Parliament's contribution to the overall costs of the early childhood centre and outside crèches with which an agreement has been concluded. |
| --- | --- |

35.

Sub-item 1654/01 (Early childhood centre and approved day nurseries: outside management of Parliament's day nursery and family room in Brussels and ancillary expenditure) accounted for bulk of spending against Item 1654. Commitments against this item totalled EUR 4 441 145 and covered Parliament's contribution to the overall costs of the early childhood centre and outside crèches with which an agreement has been concluded.

| 36. | Commitments against Item 1612 (Further training) amounted to EUR 3 387 946 and covered expenditure relating to further training courses, to the purchase or production of teaching materials and to training courses raising awareness of issues relating to equal opportunities and careers advice. In 2009 5 511 people attended language courses, and 265 attended non-Community-language courses. Furthermore, 1 771 people attended IT courses and 737 attended financial training courses. Ninety-seven staff members attended courses held by the European School of Administration, 5 263 attended in-house training courses, and 225 attended outside courses. |
| --- | --- |

36.

Commitments against Item 1612 (Further training) amounted to EUR 3 387 946 and covered expenditure relating to further training courses, to the purchase or production of teaching materials and to training courses raising awareness of issues relating to equal opportunities and careers advice. In 2009 5 511 people attended language courses, and 265 attended non-Community-language courses. Furthermore, 1 771 people attended IT courses and 737 attended financial training courses. Ninety-seven staff members attended courses held by the European School of Administration, 5 263 attended in-house training courses, and 225 attended outside courses.

| 37. | Commitments against Item 1652 (Current operating expenditure for restaurants and canteens) stood at EUR 2 260 000. This item covers restaurant and canteen operating costs. The restaurants and canteens served some 1 266 000 customers, and the staff shop some 174 000. |
| --- | --- |

37.

Commitments against Item 1652 (Current operating expenditure for restaurants and canteens) stood at EUR 2 260 000. This item covers restaurant and canteen operating costs. The restaurants and canteens served some 1 266 000 customers, and the staff shop some 174 000.

E.   Chapter 20 (Buildings and associated costs)

| 38. | This chapter accounted for 13 % of 2009 expenditure, up by 1 % on 2008. Appropriations totalling EUR 10,1 m against this chapter were carried over from financial year 2009 to financial year 2010 under the non-automatic transfer procedure provided for in Article 9 of the Financial Regulation. The higher spending against Items 2000 (Rent — up 7 %), 2001 (Lease payments — up 499 %), 2008 (Other expenditure on buildings — which was up 49 % and included EUR 1 m in non-automatic carryovers) and 2022 (Cleaning and maintenance) was offset by lower spending against Items 2003 (Acquisition of immovable property — EUR 9,1 m in non-automatic carryovers), 2005 (Construction of buildings — down 55 %) and 2007 (Fitting-out of premises — down 20 %). |
| --- | --- |

38.

This chapter accounted for 13 % of 2009 expenditure, up by 1 % on 2008. Appropriations totalling EUR 10,1 m against this chapter were carried over from financial year 2009 to financial year 2010 under the non-automatic transfer procedure provided for in Article 9 of the Financial Regulation. The higher spending against Items 2000 (Rent — up 7 %), 2001 (Lease payments — up 499 %), 2008 (Other expenditure on buildings — which was up 49 % and included EUR 1 m in non-automatic carryovers) and 2022 (Cleaning and maintenance) was offset by lower spending against Items 2003 (Acquisition of immovable property — EUR 9,1 m in non-automatic carryovers), 2005 (Construction of buildings — down 55 %) and 2007 (Fitting-out of premises — down 20 %).

| 39. | A breakdown of Chapter 20 appropriations by expenditure type is given in Figure 5 below.

  Figure 5


  Breakdown of Chapter 2 0 expenditure |
| --- | --- |

39.

A breakdown of Chapter 20 appropriations by expenditure type is given in Figure 5 below.

Figure 5

Breakdown of Chapter 2 0 expenditure

Image

| 40. | The commitments entered into against Item 2000 (Rent) stood at EUR 28 303 816 and covered the rental of the buildings and parts of buildings occupied by Parliament, as well as property tax. A surplus of some EUR 6,27 m was established (EUR 4,85 m was transferred to another item and EUR 1,42 m was cancelled). This surplus arose as a result of the use of EUR 1,3 m in assigned revenue, late takeover of the Président Building in Luxembourg and the fact that some rents (e.g. for the Schuman Building) were either not index-linked or the index-linking rate was lower than expected. |
| --- | --- |

40.

The commitments entered into against Item 2000 (Rent) stood at EUR 28 303 816 and covered the rental of the buildings and parts of buildings occupied by Parliament, as well as property tax. A surplus of some EUR 6,27 m was established (EUR 4,85 m was transferred to another item and EUR 1,42 m was cancelled). This surplus arose as a result of the use of EUR 1,3 m in assigned revenue, late takeover of the Président Building in Luxembourg and the fact that some rents (e.g. for the Schuman Building) were either not index-linked or the index-linking rate was lower than expected.

| 41. | The commitments entered into against Item 2007 (Fitting-out of premises) totalled EUR 31 611 447 and covered fitting-out work and ancillary costs, including architects', engineers' and other fees. The appropriations against this item were topped-up by EUR 6,7 m to cover, among other things, asbestos removal work in the buildings in Strasbourg (the cost of which was subsequently refunded by Strasbourg City Council) and fire-retardant coating work in the LOW Building (EUR 4 m), the need for which became apparent when the ceiling-support structures were inspected. |
| --- | --- |

41.

The commitments entered into against Item 2007 (Fitting-out of premises) totalled EUR 31 611 447 and covered fitting-out work and ancillary costs, including architects', engineers' and other fees. The appropriations against this item were topped-up by EUR 6,7 m to cover, among other things, asbestos removal work in the buildings in Strasbourg (the cost of which was subsequently refunded by Strasbourg City Council) and fire-retardant coating work in the LOW Building (EUR 4 m), the need for which became apparent when the ceiling-support structures were inspected.

F.   Chapter 21 (Data processing, equipment and movable property)

| 42. | This chapter accounted for 7 % of 2009 expenditure. Chapter 21 spending was 5 % down on 2008, owing in particular to lower spending against Article 214 (Technical equipment and installations), which was down 31 % owing to the fact that the audiovisual equipment investment period in Brussels came to a close. The 6 % increase against Item 2102 (Outside assistance for information and innovation technologies) was partially offset by lower spending against Article 212 (Furniture), which was down 31 %. A breakdown of Chapter 21 expenditure is given in Figure 6 below. |
| --- | --- |

42.

This chapter accounted for 7 % of 2009 expenditure. Chapter 21 spending was 5 % down on 2008, owing in particular to lower spending against Article 214 (Technical equipment and installations), which was down 31 % owing to the fact that the audiovisual equipment investment period in Brussels came to a close. The 6 % increase against Item 2102 (Outside assistance for information and innovation technologies) was partially offset by lower spending against Article 212 (Furniture), which was down 31 %. A breakdown of Chapter 21 expenditure is given in Figure 6 below.

| 43. | Commitments entered into against Item 2100 (Equipment and software for information and innovation technologies) amounted to EUR 43 008 335. This appropriation covered, principally, expenditure on the purchase, hire, production and maintenance of equipment and software for the institution, and related work. |
| --- | --- |

43.

Commitments entered into against Item 2100 (Equipment and software for information and innovation technologies) amounted to EUR 43 008 335. This appropriation covered, principally, expenditure on the purchase, hire, production and maintenance of equipment and software for the institution, and related work.

| 44. | Commitments entered into against Item 2102 (Outside assistance for information and innovation technologies) amounted to EUR 41 155 588 and mainly covered expenditure on the purchase, hire, production and maintenance of equipment and software for the institution, and related work. That expenditure related mainly to the computer and telecommunications centre, computing at departmental level and in the political groups and the electronic voting system. |
| --- | --- |

44.

Commitments entered into against Item 2102 (Outside assistance for information and innovation technologies) amounted to EUR 41 155 588 and mainly covered expenditure on the purchase, hire, production and maintenance of equipment and software for the institution, and related work. That expenditure related mainly to the computer and telecommunications centre, computing at departmental level and in the political groups and the electronic voting system.

| 45. | Computing capacity and processing power tripled over the period under review. In late 2008, memory capacity stood at 584 000 gigabytes (Gb), as against 1 803 021 Gb in late 2009. As regards processing power, Parliament's central IT systems' capacity to process a given quantity of data within a given period of time increased by 235 % over the previous year. Furthermore, with a view to ensuring information system security, the number of patches tested and integrated into the network, servers, software and workstations doubled (899 in late 2008, as against 1 886 in late 2009).

  Figure 6


  Breakdown of Chapter 21 expenditure |
| --- | --- |

45.

Computing capacity and processing power tripled over the period under review. In late 2008, memory capacity stood at 584 000 gigabytes (Gb), as against 1 803 021 Gb in late 2009. As regards processing power, Parliament's central IT systems' capacity to process a given quantity of data within a given period of time increased by 235 % over the previous year. Furthermore, with a view to ensuring information system security, the number of patches tested and integrated into the network, servers, software and workstations doubled (899 in late 2008, as against 1 886 in late 2009).

Figure 6

Breakdown of Chapter 21 expenditure

Image

G.   Chapter 23 (Current administrative expenditure)

| 46. | This chapter accounted for 1 % of 2009 expenditure. The 10 % increase against this chapter over 2008 was due mainly to higher spending against Article 232 (Legal costs and damages — up 206 %) as a result of legal proceedings initiated in connection with the collapse of the ceiling of the Strasbourg Chamber and an increase in legal costs relating to the KAD Building renovation and extension project in Luxembourg. |
| --- | --- |

46.

This chapter accounted for 1 % of 2009 expenditure. The 10 % increase against this chapter over 2008 was due mainly to higher spending against Article 232 (Legal costs and damages — up 206 %) as a result of legal proceedings initiated in connection with the collapse of the ceiling of the Strasbourg Chamber and an increase in legal costs relating to the KAD Building renovation and extension project in Luxembourg.

| 47. | Expenditure against this article broke down as follows: 51 % against Article 235 (Telecommunications); 19 % against Article 230 (Stationery, office supplies and miscellaneous consumables); 12 % against Article 232 (Legal costs and damages); and 6 % against Article 237 (Removals). The remaining 12 % was spread over other items. |
| --- | --- |

47.

Expenditure against this article broke down as follows: 51 % against Article 235 (Telecommunications); 19 % against Article 230 (Stationery, office supplies and miscellaneous consumables); 12 % against Article 232 (Legal costs and damages); and 6 % against Article 237 (Removals). The remaining 12 % was spread over other items.

H.   Chapter 30 (Meetings and conferences)

| 48. | This chapter accounted for 2 % of 2009 expenditure. 2009 appropriations were 6 % down on 2008. This was due to lower spending against Article 200 (Staff mission expenses). Against that article, 2,7 % of the initial appropriations were cancelled at the end of the financial year and more than EUR 3 m were used for transfers during the year. The decrease in spending was mainly due to the lower volume of parliamentary business during the election year and the introduction of more stringent rules governing the calculation of mission expenses. |
| --- | --- |

48.

This chapter accounted for 2 % of 2009 expenditure. 2009 appropriations were 6 % down on 2008. This was due to lower spending against Article 200 (Staff mission expenses). Against that article, 2,7 % of the initial appropriations were cancelled at the end of the financial year and more than EUR 3 m were used for transfers during the year. The decrease in spending was mainly due to the lower volume of parliamentary business during the election year and the introduction of more stringent rules governing the calculation of mission expenses.

| 49. | In 2009, there were 29 384 missions (journeys) representing a total of 84 840 mission days. Most of the missions involved travel between Parliament's three places of work (Brussels — 4 508 missions; Strasbourg — 18 261; and Luxembourg — 2 504). |
| --- | --- |

49.

In 2009, there were 29 384 missions (journeys) representing a total of 84 840 mission days. Most of the missions involved travel between Parliament's three places of work (Brussels — 4 508 missions; Strasbourg — 18 261; and Luxembourg — 2 504).

I.   Chapter 32 (Expertise and information: acquisition, archiving, production and dissemination)

| 50. | Appropriations against Chapter 32 were tailored to the requirements of the institutional information campaign for the European elections in June 2009. This chapter accounted for 7 % of 2009 expenditure. Twenty-six per cent of the appropriations against this chapter were utilised for Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries), 18 % for Item 3242 (Expenditure on publication, information and participation in public events), 16 % for Item 3248 (Expenditure on audiovisual information) and 10 % for Item 3220 (Documentation and library expenditure). |
| --- | --- |

50.

Appropriations against Chapter 32 were tailored to the requirements of the institutional information campaign for the European elections in June 2009. This chapter accounted for 7 % of 2009 expenditure. Twenty-six per cent of the appropriations against this chapter were utilised for Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries), 18 % for Item 3242 (Expenditure on publication, information and participation in public events), 16 % for Item 3248 (Expenditure on audiovisual information) and 10 % for Item 3220 (Documentation and library expenditure).

| 51. | A breakdown of expenditure is given in Figure 7.

  Figure 7


  Breakdown of Chapter 32 expenditure |
| --- | --- |

51.

A breakdown of expenditure is given in Figure 7.

Figure 7

Breakdown of Chapter 32 expenditure

Image

| 52. | Commitments made against Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries) totalled EUR 24 485 353 and covered subsidies for visitors groups invited by Members and related supervision and infrastructure costs, Euroscola programme running costs and the financing of traineeships for opinion multipliers from third countries. Appropriations totalling EUR 2 619 647 were cancelled against this item, owing mainly to Members having invited a lower number of visitors groups than had been expected (because of the elections). |
| --- | --- |

52.

Commitments made against Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries) totalled EUR 24 485 353 and covered subsidies for visitors groups invited by Members and related supervision and infrastructure costs, Euroscola programme running costs and the financing of traineeships for opinion multipliers from third countries. Appropriations totalling EUR 2 619 647 were cancelled against this item, owing mainly to Members having invited a lower number of visitors groups than had been expected (because of the elections).

| 53. | Commitments made against Item 3242 (Expenditure on publication, information and participation in public events) amounted to EUR 16 678 677 and covered, in particular, expenditure on publications, information activities, and participation in public events, trade fairs and exhibitions in the Member States. |
| --- | --- |

53.

Commitments made against Item 3242 (Expenditure on publication, information and participation in public events) amounted to EUR 16 678 677 and covered, in particular, expenditure on publications, information activities, and participation in public events, trade fairs and exhibitions in the Member States.

| 54. | Commitments entered into against Item 3248 (Expenditure on audiovisual information) totalled EUR 15 124 447 and covered expenditure relating to:






  — | the audiovisual departments' operating budget (including both services provided in-house and outside assistance such as technical services for radio and television stations, the provision, production and coproduction of audiovisual programmes, the hiring of lines, the transmission of television and radio programmes and other measures to develop relations between the institution and broadcasting organisations), |
| --- | --- | --- |

54.

Commitments entered into against Item 3248 (Expenditure on audiovisual information) totalled EUR 15 124 447 and covered expenditure relating to:

—

the audiovisual departments' operating budget (including both services provided in-house and outside assistance such as technical services for radio and television stations, the provision, production and coproduction of audiovisual programmes, the hiring of lines, the transmission of television and radio programmes and other measures to develop relations between the institution and broadcasting organisations),

| — | expenditure on live online broadcasting of plenary sittings and parliamentary committee meetings, |
| --- | --- |

—

expenditure on live online broadcasting of plenary sittings and parliamentary committee meetings,

| — | the recording of part-session proceedings on DVD-ROMs, |
| --- | --- |

—

the recording of part-session proceedings on DVD-ROMs,

| — | the establishment of dedicated archives and a search engine ensuring uninterrupted public access to that information. |
| --- | --- |

—

the establishment of dedicated archives and a search engine ensuring uninterrupted public access to that information.

J.   Chapter 40 (Expenditure relating to certain institutions and bodies)

| 55. | This chapter accounted for 5 % of 2009 expenditure. Article 400 (Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members) accounted for 76 % of Chapter 40 appropriations. Commitments against that article totalled EUR 52 337 886 and were intended to cover the following in respect of the political groups and the non-attached Members:






  — | secretarial, administrative and operating expenditure, |
| --- | --- | --- |

55.

This chapter accounted for 5 % of 2009 expenditure. Article 400 (Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members) accounted for 76 % of Chapter 40 appropriations. Commitments against that article totalled EUR 52 337 886 and were intended to cover the following in respect of the political groups and the non-attached Members:

—

secretarial, administrative and operating expenditure,

| — | expenditure on political and information activities conducted in connection with the European Union's political activities. |
| --- | --- |

—

expenditure on political and information activities conducted in connection with the European Union's political activities.

| 56. | Article 402 (Contributions to European political parties) and Article 403 (Contributions to European political foundations) accounted for 23 % (EUR 16,8 m) of Chapter 40 appropriations. |
| --- | --- |

56.

Article 402 (Contributions to European political parties) and Article 403 (Contributions to European political foundations) accounted for 23 % (EUR 16,8 m) of Chapter 40 appropriations.

K.   Chapter 42 (Expenditure relating to parliamentary assistants)

| 57. | 2009 was the first financial year in which the new Statute for Assistants was implemented (between July and December). This chapter accounted for 11 % of 2009 expenditure. |
| --- | --- |

57.

2009 was the first financial year in which the new Statute for Assistants was implemented (between July and December). This chapter accounted for 11 % of 2009 expenditure.

| 58. | Item 4220 (Parliamentary assistance) accounted for 83 % of commitment appropriations against this chapter. Commitments made against the article totalled EUR 126 946 740 and covered (between January and June) the former parliamentary assistance arrangements provided for under the PEAM rules and, starting in June 2009, the new ‘local’ assistants arrangements provided for in the new statutes for Members and assistants. |
| --- | --- |

58.

Item 4220 (Parliamentary assistance) accounted for 83 % of commitment appropriations against this chapter. Commitments made against the article totalled EUR 126 946 740 and covered (between January and June) the former parliamentary assistance arrangements provided for under the PEAM rules and, starting in June 2009, the new ‘local’ assistants arrangements provided for in the new statutes for Members and assistants.

| 59. | Spending on assistants accredited at one of Parliament's three places of work, who are covered by the Staff Regulations, totalled EUR 26,4 m from July to December 2009 against Item 4224 (Parliamentary assistants). |
| --- | --- |

59.

Spending on assistants accredited at one of Parliament's three places of work, who are covered by the Staff Regulations, totalled EUR 26,4 m from July to December 2009 against Item 4224 (Parliamentary assistants).

L.   Title 10 (Other expenditure)

| 60. | The chapters in this title contain provisional appropriations that may be committed only once they have been transferred to an operational line. Transfers of provisional appropriations are dealt with in Section I of this report. Initial appropriations against this title amounted to EUR 36 522 592 — some 2 % of total initial appropriations. The unused balance stood at EUR 3 635 886 — around 0,2 % of total final appropriations in 2009. |
| --- | --- |

60.

The chapters in this title contain provisional appropriations that may be committed only once they have been transferred to an operational line. Transfers of provisional appropriations are dealt with in Section I of this report. Initial appropriations against this title amounted to EUR 36 522 592 — some 2 % of total initial appropriations. The unused balance stood at EUR 3 635 886 — around 0,2 % of total final appropriations in 2009.

III.   2009 OBJECTIVES AND RESULTS

| 61. | Among the objectives set for Parliament's Secretariat in 2009, special attention should be drawn to the following:






  A. | The information campaign for the 2009 European elections and communication activities; |
| --- | --- | --- |

61.

Among the objectives set for Parliament's Secretariat in 2009, special attention should be drawn to the following:

A.

The information campaign for the 2009 European elections and communication activities;

| B. | Implementation of the new statutes for Members and assistants; |
| --- | --- |

B.

Implementation of the new statutes for Members and assistants;

| C. | Restructuring and consolidation of Parliament's Secretariat; |
| --- | --- |

C.

Restructuring and consolidation of Parliament's Secretariat;

| D. | Preparations for implementation of the Lisbon Treaty. |
| --- | --- |

D.

Preparations for implementation of the Lisbon Treaty.

| 62. | The results set out below are based on the annual activity reports for 2009 submitted by the relevant authorising officers by delegation. For a more comprehensive account of the activities of Parliament's directorates-general, readers are advised to refer to the relevant annual activity reports. |
| --- | --- |

62.

The results set out below are based on the annual activity reports for 2009 submitted by the relevant authorising officers by delegation. For a more comprehensive account of the activities of Parliament's directorates-general, readers are advised to refer to the relevant annual activity reports.

A.   2009 European elections and communication activities

| 63. | As 2009 was a European election year, in the first half of the year information and communication activities focused on the elections and the Bureau-approved institutional election campaign conducted both centrally and in all the Member States. The main activities involved:






  — | Implementation, both centrally and in the Member States, of the information and communication campaign adopted by the political authorities, |
| --- | --- | --- |

63.

As 2009 was a European election year, in the first half of the year information and communication activities focused on the elections and the Bureau-approved institutional election campaign conducted both centrally and in all the Member States. The main activities involved:

—

Implementation, both centrally and in the Member States, of the information and communication campaign adopted by the political authorities,

| — | Interinstitutional cooperation in the run-up to the elections, at both European and national levels, |
| --- | --- |

—

Interinstitutional cooperation in the run-up to the elections, at both European and national levels,

| — | Stepping up all DG COMM communication activities in the run-up to the elections; |
| --- | --- |

—

Stepping up all DG COMM communication activities in the run-up to the elections;

| — | Launching the Elections web site in mid-January 2009, |
| --- | --- |

—

Launching the Elections web site in mid-January 2009,

| — | Preparing for and running 2009 European election night, |
| --- | --- |

—

Preparing for and running 2009 European election night,

| — | Devising and conducting opinion polls in the Member States. |
| --- | --- |

—

Devising and conducting opinion polls in the Member States.

| 64. | Throughout the year, DG COMM also performed it principal role of ensuring the broadest possible media coverage of Parliament's activities and providing the general public and opinion multipliers with information about the institution. Particular attention should be drawn to the following:






  — | EuroparlTV: programme consolidation, marketing effort, becoming fully operational and providing coverage of the election campaign, content placement on other multimedia platforms and television channels, synergy with the Europarl site, |
| --- | --- | --- |

64.

Throughout the year, DG COMM also performed it principal role of ensuring the broadest possible media coverage of Parliament's activities and providing the general public and opinion multipliers with information about the institution. Particular attention should be drawn to the following:

—

EuroparlTV: programme consolidation, marketing effort, becoming fully operational and providing coverage of the election campaign, content placement on other multimedia platforms and television channels, synergy with the Europarl site,

| — | Opening and phased development of the new Audiovisual Centre in the JAN Building, |
| --- | --- |

—

Opening and phased development of the new Audiovisual Centre in the JAN Building,

| — | Further development of the Europarl site and conduct of a site accessibility study, |
| --- | --- |

—

Further development of the Europarl site and conduct of a site accessibility study,

| — | Introduction of simultaneous web streaming of more than one committee meeting, |
| --- | --- |

—

Introduction of simultaneous web streaming of more than one committee meeting,

| — | Organisation and development of annual communication events such as: International Women's Day, European Day for Terror Victims, Open Days, Charlemagne Youth Prize, Lux Prize, Prize for Journalism, Sakharov Prize and any other events the political authorities decide should be held, |
| --- | --- |

—

Organisation and development of annual communication events such as: International Women's Day, European Day for Terror Victims, Open Days, Charlemagne Youth Prize, Lux Prize, Prize for Journalism, Sakharov Prize and any other events the political authorities decide should be held,

| — | Presentation of the seventh parliamentary term and bringing all communication products and publications into line with Parliament's new composition, |
| --- | --- |

—

Presentation of the seventh parliamentary term and bringing all communication products and publications into line with Parliament's new composition,

| — | Communication concerning the constituent part-session of the new Parliament, as well as the new Commission and the hearings of the Commissioners-designate, |
| --- | --- |

—

Communication concerning the constituent part-session of the new Parliament, as well as the new Commission and the hearings of the Commissioners-designate,

| — | Commemoration of the fall of the Berlin Wall and democratic change in Central and Eastern Europe. |
| --- | --- |

—

Commemoration of the fall of the Berlin Wall and democratic change in Central and Eastern Europe.

B.   Implementation of the new statutes for Members and assistants

| 65. | The Statute for Members of the European Parliament came into force on 14 July 2009 along with the new rules for parliamentary assistance of the Members which were adopted following the Members' Statute. In the first months of 2009, DG Finance prepared the Implementing Measures for the assistants' Statute as well as rules for local assistants and for Members' trainees. Work continued on implementing provisions for the Members' Statute and on specific rules for implementation of the statutes at the administrative level, such as the scheme for reimbursement of medical expenses and cooperation with the Commission in managing it, specific rules concerning aspects of the reimbursement of travel expenses, etc. |
| --- | --- |

65.

The Statute for Members of the European Parliament came into force on 14 July 2009 along with the new rules for parliamentary assistance of the Members which were adopted following the Members' Statute. In the first months of 2009, DG Finance prepared the Implementing Measures for the assistants' Statute as well as rules for local assistants and for Members' trainees. Work continued on implementing provisions for the Members' Statute and on specific rules for implementation of the statutes at the administrative level, such as the scheme for reimbursement of medical expenses and cooperation with the Commission in managing it, specific rules concerning aspects of the reimbursement of travel expenses, etc.

| 66. | Since July, a considerable number of suggestions for modifications were made by Members and assistants taking into account their experiences with the new Statutes. Also on administrative level needs for further clarification or adjustment of rules at the level of implementation become obvious. Therefore, the Bureau decided to set up a Temporary Evaluation Group on Implementation of the Members' and Assistants' Statute composed of four Vice-Presidents and the Quaestor in charge, which was constituted on 29 September. The Temporary Evaluation Group is supported by the Legal Service and the Directorates General concerned, in particular DG Finance and DG Personal. The recommendations of the Temporary Evaluation Group have already resulted in a set of modifications to the Implementing Measures for the Statutes of Members and Assistants adopted by the Bureau in its meetings of 11 and 23 November 2009, which require adjustment of the actual implementation practice, but also new instructions to the services. |
| --- | --- |

66.

Since July, a considerable number of suggestions for modifications were made by Members and assistants taking into account their experiences with the new Statutes. Also on administrative level needs for further clarification or adjustment of rules at the level of implementation become obvious. Therefore, the Bureau decided to set up a Temporary Evaluation Group on Implementation of the Members' and Assistants' Statute composed of four Vice-Presidents and the Quaestor in charge, which was constituted on 29 September. The Temporary Evaluation Group is supported by the Legal Service and the Directorates General concerned, in particular DG Finance and DG Personal. The recommendations of the Temporary Evaluation Group have already resulted in a set of modifications to the Implementing Measures for the Statutes of Members and Assistants adopted by the Bureau in its meetings of 11 and 23 November 2009, which require adjustment of the actual implementation practice, but also new instructions to the services.

| 67. | The services of DG Finance prepared, in cooperation with DG ITEC, the IT applications required to implement the Statute as well as adaptation of the necessary forms for Members and assistants and a wealth of information (various sets of Questions and Answers to be distributed to Members, information sheets for the intranet and for DG Finance's own website). The IT applications are not yet completely finalised (in particular features for synchronisation of different applications and statistical features are missing), while they already need to be adjusted following the decisions of the Bureau and to be improved following the experience made during the first months of the implementation of the Statute. |
| --- | --- |

67.

The services of DG Finance prepared, in cooperation with DG ITEC, the IT applications required to implement the Statute as well as adaptation of the necessary forms for Members and assistants and a wealth of information (various sets of Questions and Answers to be distributed to Members, information sheets for the intranet and for DG Finance's own website). The IT applications are not yet completely finalised (in particular features for synchronisation of different applications and statistical features are missing), while they already need to be adjusted following the decisions of the Bureau and to be improved following the experience made during the first months of the implementation of the Statute.

C.   Restructuring and consolidating Parliament's Secretariat

| 68. | Following his appointment in March 2009 the new Secretary-General proposed to the Bureau that a number of steps be taken to restructure and consolidate Parliament's Secretariat. Those measures may be summarised as follows: |
| --- | --- |

68.

Following his appointment in March 2009 the new Secretary-General proposed to the Bureau that a number of steps be taken to restructure and consolidate Parliament's Secretariat. Those measures may be summarised as follows:

C.1.   Stepping up assistance for the committees and reorganising the Tabling Office

| 69. | The remit of the Tabling Office, which was set up in 2003, has focused on assisting and advising Members with regard to drafting texts and on verifying that they are in keeping with the current body of law. After a full parliamentary term in operation, and following an assessment of the situation and repeated calls by the budgetary authority for a significant increase in staff directly assisting Members with their legislative work, it became apparent that the appropriate course of action was to improve working methods. |
| --- | --- |

69.

The remit of the Tabling Office, which was set up in 2003, has focused on assisting and advising Members with regard to drafting texts and on verifying that they are in keeping with the current body of law. After a full parliamentary term in operation, and following an assessment of the situation and repeated calls by the budgetary authority for a significant increase in staff directly assisting Members with their legislative work, it became apparent that the appropriate course of action was to improve working methods.

| 70. | In this context, the Bureau decided on 6 May 2009 (9) to:






  — | approve the transfer of 48 posts from the language sections of the Directorate for Legislative Acts to the DG IPOL and DG EXPO parliamentary committee secretariats, |
| --- | --- | --- |

70.

In this context, the Bureau decided on 6 May 2009 (9) to:

—

approve the transfer of 48 posts from the language sections of the Directorate for Legislative Acts to the DG IPOL and DG EXPO parliamentary committee secretariats,

| — | transfer the unit with responsibility for the reception and referral of official documents and the Tabling Desk Unit to the Directorate for Plenary Sittings, |
| --- | --- |

—

transfer the unit with responsibility for the reception and referral of official documents and the Tabling Desk Unit to the Directorate for Plenary Sittings,

| — | set up a legislative planning section under the Deputy Secretary-General and transfer eight AD and four AST posts from the Directorate for Legislative Acts and from the Plenary Programming Unit previously attached to the Directorate for Plenary Sittings. |
| --- | --- |

—

set up a legislative planning section under the Deputy Secretary-General and transfer eight AD and four AST posts from the Directorate for Legislative Acts and from the Plenary Programming Unit previously attached to the Directorate for Plenary Sittings.

C.2.   Setting up a Directorate for the Library and Document Management

| 71. | In addition to the initial restructuring concerning the Tabling Office and strengthening the parliamentary committee structures, the Bureau also embarked on setting up a dedicated entity for document management, with a view to stepping up assistance to Members. The entity includes, in particular, an optimised knowledge-management system, which the budgetary authority has also been calling for. |
| --- | --- |

71.

In addition to the initial restructuring concerning the Tabling Office and strengthening the parliamentary committee structures, the Bureau also embarked on setting up a dedicated entity for document management, with a view to stepping up assistance to Members. The entity includes, in particular, an optimised knowledge-management system, which the budgetary authority has also been calling for.

| 72. | Accordingly, the Bureau decided on 16 and 17 June 2009 (10) to:






  — | transfer the secretariats responsible for the Public Register and access to documents, the Official Mail, the Archive and Documentation Centre and the Correspondence with Citizens Unit to the directorate in charge of the Library, with, in the process, that directorate being renamed the Directorate for the Library and Document Management, |
| --- | --- | --- |

72.

Accordingly, the Bureau decided on 16 and 17 June 2009 (10) to:

—

transfer the secretariats responsible for the Public Register and access to documents, the Official Mail, the Archive and Documentation Centre and the Correspondence with Citizens Unit to the directorate in charge of the Library, with, in the process, that directorate being renamed the Directorate for the Library and Document Management,

| — | carry out the administrative transfer of the Bureau, Conference of Presidents and Quaestors Secretariat to bring it under the Secretary-General, with the Protocol Unit being brought under the Deputy Secretary-General. |
| --- | --- |

—

carry out the administrative transfer of the Bureau, Conference of Presidents and Quaestors Secretariat to bring it under the Secretary-General, with the Protocol Unit being brought under the Deputy Secretary-General.

C.3.   Security tailored to Parliament’s tasks

| 73. | Given the traditional dilemma facing Parliament — pitting security against accessibility — and in view of new challenges such as emergency planning, business continuity management, support for delegations, and general and continuous risk assessment, there was a need to overhaul structures, which had changed little since the measures taken after the attacks of 11 September 2001. |
| --- | --- |

73.

Given the traditional dilemma facing Parliament — pitting security against accessibility — and in view of new challenges such as emergency planning, business continuity management, support for delegations, and general and continuous risk assessment, there was a need to overhaul structures, which had changed little since the measures taken after the attacks of 11 September 2001.

| 74. | At its meeting of 1 April 2009 the Bureau accordingly decided (11) to improve security services and set up a new Directorate for Security and Risk Assessment within DG PRES, which has been radically reorganised. In particular, the set-up for the new units will be as follows:






  — | two units with responsibility for operational security: the General Security Unit and the Accreditation Unit, |
| --- | --- | --- |

74.

At its meeting of 1 April 2009 the Bureau accordingly decided (11) to improve security services and set up a new Directorate for Security and Risk Assessment within DG PRES, which has been radically reorganised. In particular, the set-up for the new units will be as follows:

—

two units with responsibility for operational security: the General Security Unit and the Accreditation Unit,

| — | two units with responsibility for organisational security: the Investigations, Business Continuity and Data Protection Unit and the Risk Control and Technical Advice Unit. |
| --- | --- |

—

two units with responsibility for organisational security: the Investigations, Business Continuity and Data Protection Unit and the Risk Control and Technical Advice Unit.

C.4.   Bringing communication structures into line with new ambitions

| 75. | Following an ambitious reform in 2004, which was a success, the communication sector now had to face up to new demands and the new institutional environment that would result from the entry into force of the Lisbon Treaty. Furthermore, similar conclusions were likely to be reached in the review, yet to be carried out, of the recent European election campaign. To take account of the new challenges, there was a need to adopt an integrated approach to communication, develop political expertise, improve media services and develop online products. |
| --- | --- |

75.

Following an ambitious reform in 2004, which was a success, the communication sector now had to face up to new demands and the new institutional environment that would result from the entry into force of the Lisbon Treaty. Furthermore, similar conclusions were likely to be reached in the review, yet to be carried out, of the recent European election campaign. To take account of the new challenges, there was a need to adopt an integrated approach to communication, develop political expertise, improve media services and develop online products.

| 76. | To this end, on 18 June 2009 (12) the Bureau made a number of changes to DG COMM's internal set-up, essentially involving:






  — | restructuring the Press Unit to form communication departments and organising the Web Communication Unit into policy departments modelled on the set-up of existing departments in DG IPOL and DG EXPO, in order to facilitate interdepartmental cooperation and establish content-based competence, |
| --- | --- | --- |

76.

To this end, on 18 June 2009 (12) the Bureau made a number of changes to DG COMM's internal set-up, essentially involving:

—

restructuring the Press Unit to form communication departments and organising the Web Communication Unit into policy departments modelled on the set-up of existing departments in DG IPOL and DG EXPO, in order to facilitate interdepartmental cooperation and establish content-based competence,

| — | establishing a Communication Planning Board made up of representatives of DG COMM, DG PRES, DG IPOL and DG EXPO, meeting monthly, to give Parliament a mechanism by which the communication dimension of its legislative and political priorities and activities can be taken on board upstream, |
| --- | --- |

—

establishing a Communication Planning Board made up of representatives of DG COMM, DG PRES, DG IPOL and DG EXPO, meeting monthly, to give Parliament a mechanism by which the communication dimension of its legislative and political priorities and activities can be taken on board upstream,

| — | converting the Press Room Unit into the Press Unit by developing expertise even further for better coverage of legislative and political issues at all stages of the relevant procedure, which will be an even greater requirement following the entry into force of the Lisbon Treaty, |
| --- | --- |

—

converting the Press Room Unit into the Press Unit by developing expertise even further for better coverage of legislative and political issues at all stages of the relevant procedure, which will be an even greater requirement following the entry into force of the Lisbon Treaty,

| — | converting the Drafting and Dissemination Unit into the Media Services and Monitoring Unit, its chief tasks being to coordinate the press officers based in the Information Offices in the Member States and to organise a media intelligence service, |
| --- | --- |

—

converting the Drafting and Dissemination Unit into the Media Services and Monitoring Unit, its chief tasks being to coordinate the press officers based in the Information Offices in the Member States and to organise a media intelligence service,

| — | strengthening the patronage sector, attached to the Directorate for Information Offices, for more efficient handling, in liaison with the Information Offices, of applications for parliamentary patronage for initiatives launched by third parties. |
| --- | --- |

—

strengthening the patronage sector, attached to the Directorate for Information Offices, for more efficient handling, in liaison with the Information Offices, of applications for parliamentary patronage for initiatives launched by third parties.

C.5.   More active management of human resources

| 77. | Over the last five years, much of DG PERS resources have been devoted to coping with applying the new Staff Regulations of officials and with handling what has been, for Parliament, an unprecedented enlargement process. The relative stability at present, following that period of adjustment, has made it possible to embark, with effect from 1 January 2010, on a process of reorganisation designed to bring about more active management of human resources in Parliament. |
| --- | --- |

77.

Over the last five years, much of DG PERS resources have been devoted to coping with applying the new Staff Regulations of officials and with handling what has been, for Parliament, an unprecedented enlargement process. The relative stability at present, following that period of adjustment, has made it possible to embark, with effect from 1 January 2010, on a process of reorganisation designed to bring about more active management of human resources in Parliament.

| 78. | Accordingly, the purpose of the reorganisation approved by the Bureau (13) is to:






  — | generate synergies among all the units which manage human resources, |
| --- | --- | --- |

78.

Accordingly, the purpose of the reorganisation approved by the Bureau (13) is to:

—

generate synergies among all the units which manage human resources,

| — | ensure the legally sound application of the Staff Regulations and optimised financial management in accordance with the Financial Regulation, |
| --- | --- |

—

ensure the legally sound application of the Staff Regulations and optimised financial management in accordance with the Financial Regulation,

| — | establish contact points in Brussels and Luxembourg which will be clearly identified one-stop shops for all staff, |
| --- | --- |

—

establish contact points in Brussels and Luxembourg which will be clearly identified one-stop shops for all staff,

| — | increase clarity and coherence through a structure with three directorates, as opposed to two to date, which will have responsibility for, respectively, human resources development, management of administrative processes, and management of support services and social services. |
| --- | --- |

—

increase clarity and coherence through a structure with three directorates, as opposed to two to date, which will have responsibility for, respectively, human resources development, management of administrative processes, and management of support services and social services.

C.6.   Restructuring of DG INLO

| 79. | The Strasbourg Chamber ceiling incident in August 2008, the size of the property stock managed and the need to carry out a large-scale programme of renovations on the buildings which have come into Parliament's ownership over the last 15 years all called for a fundamental overhaul of DG INLO's structure and resources. |
| --- | --- |

79.

The Strasbourg Chamber ceiling incident in August 2008, the size of the property stock managed and the need to carry out a large-scale programme of renovations on the buildings which have come into Parliament's ownership over the last 15 years all called for a fundamental overhaul of DG INLO's structure and resources.

| 80. | At its meeting of 1 April 2009 (14) the Bureau accordingly adopted a wide-ranging plan, spread over the period 2010-2012, for restructuring and for increasing human resources. That operation can be summarised as follows:






  — | restructuring and augmenting of the Directorate for Infrastructure; reorganisation involves setting up three dedicated units for building management and maintenance at each site plus two units to manage — in Brussels and Luxembourg respectively — new ongoing and forthcoming property projects; in total, the directorate should be augmented by 29 new posts over three financial years, |
| --- | --- | --- |

80.

At its meeting of 1 April 2009 (14) the Bureau accordingly adopted a wide-ranging plan, spread over the period 2010-2012, for restructuring and for increasing human resources. That operation can be summarised as follows:

—

restructuring and augmenting of the Directorate for Infrastructure; reorganisation involves setting up three dedicated units for building management and maintenance at each site plus two units to manage — in Brussels and Luxembourg respectively — new ongoing and forthcoming property projects; in total, the directorate should be augmented by 29 new posts over three financial years,

| — | restructuring and augmenting of central services; restructuring is based on setting up two new central-level units with responsibility, respectively, for budgetary planning and control and for public procurement and contracts for the Directorate-General; 15 new posts planned for this sector (over three financial years), |
| --- | --- |

—

restructuring and augmenting of central services; restructuring is based on setting up two new central-level units with responsibility, respectively, for budgetary planning and control and for public procurement and contracts for the Directorate-General; 15 new posts planned for this sector (over three financial years),

| — | augmenting of the Directorate for Logistics, essentially by creating five posts (also spread over three financial years). |
| --- | --- |

—

augmenting of the Directorate for Logistics, essentially by creating five posts (also spread over three financial years).

C.7.   Other restructuring measures

| 81. | Lastly, to provide a comprehensive overview of the restructuring measures adopted, reference should be made to the:






  — | changes in the allocation of responsibilities between directorates in the Legal Service, |
| --- | --- | --- |

81.

Lastly, to provide a comprehensive overview of the restructuring measures adopted, reference should be made to the:

—

changes in the allocation of responsibilities between directorates in the Legal Service,

| — | changes made in DG EXPO to achieve more rational use of resources and ensure that any given geographical region is not covered by more than one entity, |
| --- | --- |

—

changes made in DG EXPO to achieve more rational use of resources and ensure that any given geographical region is not covered by more than one entity,

| — | attachment of the Internal Audit Service to the Secretary-General. |
| --- | --- |

—

attachment of the Internal Audit Service to the Secretary-General.

D.   Preparations for implementation of the Lisbon Treaty

| 82. | Following the ‘no’ vote in the first Lisbon Treaty referendum in Ireland, the Administration's preparations were placed on hold, pending a fresh referendum and final ratification. |
| --- | --- |

82.

Following the ‘no’ vote in the first Lisbon Treaty referendum in Ireland, the Administration's preparations were placed on hold, pending a fresh referendum and final ratification.

| 83. | As soon as this happened, Parliament made the arrangements required in order to enable the institution to exercise the new responsibilities and prerogatives provided for in the Lisbon Treaty. To this end, the Bureau adopted preliminary draft estimates in December 2009, as the first stage in the adoption of an amending budget for the financial year 2010. |
| --- | --- |

83.

As soon as this happened, Parliament made the arrangements required in order to enable the institution to exercise the new responsibilities and prerogatives provided for in the Lisbon Treaty. To this end, the Bureau adopted preliminary draft estimates in December 2009, as the first stage in the adoption of an amending budget for the financial year 2010.

---

(1)  OJ L 248, 16.9.2002, p. 1.

(2)  OJ L 357, 31.12.2002, p. 1.

(3)  PE 349.540/BUR/ANN/FIN.

(4)  Interinstitutional Agreement between the European Parliament, the Council and the Commission on budgetary discipline and sound financial management (OJ C 139, 14.6.2006, p. 1).

(5)  Article 9(1) and 9(4) of the Financial Regulation.

(6)  Article 9(1), 9(2)(a) and 9(5) of the Financial Regulation.

(7)  Art. 24 — Budgetary authority decision; Art. 43 — Budgetary authority decision for transfers involving provisional appropriations.

(8)  Decision by the institution to transfer appropriations within a given article.

(9)  Note of 30 April 2009 to the Bureau, PE422.005/BUR.

(10)  Note of 16 June 2009 to the Bureau, PE426.212/BUR/REV.

(11)  Note of 18 March 2009 to the Bureau, PE421.838/BUR.

(12)  Note of 15 June 2009 to the Bureau, PE426.211/BUR.

(13)  Note of 18 June 2009 to the Bureau, PE421.837/BUR.

(14)  Note to the Bureau of 18 March 2009, PE421.749/BUR.

---

ANNEX I

OVERVIEW OF C TRANSFERS IN FINANCIAL YEAR 2009

| (EUR) |
| --- |
| No | To/From Chapter/Article/Item | Chapter/Article/Item number | Chapter/Article/Item heading | Amount transferred in | Amount transferred out |
| C1 | from Chapter | Chapter 100 | Provisional appropriations | | 2 700 000 |
| to Chapter | 20 | | | |
| to Item | 2007/02 | Fitting-out of premises: Strasbourg | 2 700 000 | |
| C2 | from Chapter | Chapter 101 | Contingency reserve | | 800 000 |
| to Chapter | 23 | | | |
| to Item | 2320/01 | Legal costs and damages: legal costs | 800 000 | |
| C3 | from Chapter | Chapter 100 | Provisional appropriations | | 112 992 |
| to Chapter | 12 | | | |
| to Item | 1200 | Remuneration and allowances | 112 992 | |
| C5 | from Chapter | Chapter 101 | Contingency reserve | | 822 000 |
| to Chapter | | | | |
| to Item | 2100/04 | Equipment and software for information and innovation technologies: Streamline | 527 000 | |
| to Item | 2102/07 | Outside assistance for information and innovation technologies: Streamline software and cofunding of NAP helpdesk | 295 000 | |
| C6 | from Chapter | Chapter 100 | Provisional appropriations | | 1 200 000 |
| to Chapter | 14 | | | |
| to Item | 1420/02 | Outside services: other translation and typing work | 1 200 000 | |
| C7 | from Chapter | 42 | | | |
| from Item | 4220 | Parliamentary assistance | | 140 000 |
| to Chapter | 16 | | | |
| to Item | 1610 | Expenditure on recruitment | 140 000 | |
| C8 | from Chapter | Chapter 101 | Contingency reserve | | 2 080 000 |
| to Chapter | 20 | | | |
| to Item | 2026/01 | Security and surveillance of buildings: Luxembourg | 785 000 | |
| to Item | 2026/02 | Security and surveillance of buildings: Strasbourg | 685 000 | |
| to Item | 2026/03 | Security and surveillance of buildings: Brussels | 610 000 | |
| C10 | from Chapter | Chapter 100 | Provisional appropriations | | 591 000 |
| to Chapter | 12 | | | |
| to Item | 1200 | Remuneration and allowances | 591 000 | |
| C11 | from Chapter | Chapter 101 | Contingency reserve | | 240 000 |
| to Chapter | 30 | | | |
| to Item | 3044 | Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings | 240 000 | |
| C13 | from Chapter | Chapter 101 | Contingency reserve | | 95 000 |
| to Chapter | 32 | | | |
| to Item | 3245/04 | Organisation of seminars, symposia and cultural activities: support for multilingualism | 95 000 | |
| C14 | from Chapter | 42 | | | |
| from Item | 4220 | Parliamentary assistance | | 160 000 |
| to Chapter | 16 | | | |
| to Item | 1610 | Expenditure on recruitment | 160 000 | |
| C16 | from Chapter | Chapter 101 | Contingency reserve | | 1 273 900 |
| to Chapter | 20 | | | |
| to Item | 2022/01 | Cleaning and maintenance: Luxembourg | 245 039 | |
| to Item | 2022/02 | Cleaning and maintenance: Strasbourg | 228 384 | |
| to Item | 2022/03 | Cleaning and maintenance: Brussels | 800 477 | |
| C17 | from Chapter | Chapter 105 | Provisional appropriation for buildings | | 9 374 099 |
| assigned revenue | 2003 | Acquisition of immovable property | | 22 516 901 |
| to Chapter | 20 | | | |
| assigned revenue | 2001 | Lease payments | 22 516 901 | |
| to Item | 2001/03 | Lease payments: Brussels | 9 374 099 | |
| C19 | from Chapter | Chapter 101 | Contingency reserve | | 1 247 715 |
| to Chapter | 10 | Members of the institution | | |
| to Item | 1006 | General expenditure allowance | 1 247 715 | |
| C20 | from Chapter | 14 | Other staff and outside services | | |
| from Item | 1404/03 | Graduate traineeships, grants and exchanges of officials: staff movements between the Institution and the public sector | | 1 000 000 |
| from Item | 1420/01 | Outside services: translation of the Verbatim Report of Proceedings | | 1 000 000 |
| from Chapter | 30 | Meetings and conferences | | |
| from Item | 3000/01 | Staff mission expenses: part-sessions, committees and committee delegations, political groups and miscellaneous | | 3 000 000 |
| from Chapter | Chapter 101 | Contingency reserve | | 2 000 000 |
| to Chapter | 12 | Officials and temporary staff | | |
| to Item | 1200 | Remuneration and allowances | 7 000 000 | |
| C22 | from Chapter | 21 | Data processing, equipment and movable property | | |
| from Item | 2120/01 | Furniture: purchase and replacement of furniture | | 1 000 000 |
| from Chapter | 32 | Expertise and information: acquisition, archiving, production and dissemination | | |
| from Item | 3240 | Official Journal | | 600 000 |
| from Chapter | Chapter 108 | EMAS reserve | | 250 000 |
| to Chapter | 21 | Data processing, equipment and movable property | | |
| to Item | 2102/01 | Outside assistance for information and innovation technologies: computer centre, telecommunications and equipment and software | 1 850 000 | |
| C23 | within Chapter | 10 | Members of the institution | | |
| from Article | 109 | Provisional appropriation to cover the allowances of Members of the institution | | 350 000 |
| from Item | 1033 | Optional pension scheme for Members | | 2 200 000 |
| to Item | 1000 | Salaries | 350 000 | |
| to Item | 1012 | Specific measures to assist disabled Members and Members’ disabled children | 100 000 | |
| to Article | 102 | Transitional allowances | 2 100 000 | |
| C24 | from Chapter | Chapter 105 | Provisional appropriation for buildings | | 10 100 000 |
| to Chapter | 20 | Buildings and associated costs | | |
| to Item | 2003 | Acquisition of immovable property | 9 100 000 | |
| to Item | 2008 | Other expenditure on buildings | 1 000 000 | |
| Total amount for C transfers | 64 853 607 | 64 853 607 |

(EUR)

No

To/From Chapter/Article/Item

Chapter/Article/Item number

Chapter/Article/Item heading

Amount transferred in

Amount transferred out

C1

from Chapter

Chapter 100

Provisional appropriations

2 700 000

to Chapter

20

to Item

2007/02

Fitting-out of premises: Strasbourg

2 700 000

C2

from Chapter

Chapter 101

Contingency reserve

800 000

to Chapter

23

to Item

2320/01

Legal costs and damages: legal costs

800 000

C3

from Chapter

Chapter 100

Provisional appropriations

112 992

to Chapter

12

to Item

1200

Remuneration and allowances

112 992

C5

from Chapter

Chapter 101

Contingency reserve

822 000

to Chapter

to Item

2100/04

Equipment and software for information and innovation technologies: Streamline

527 000

to Item

2102/07

Outside assistance for information and innovation technologies: Streamline software and cofunding of NAP helpdesk

295 000

C6

from Chapter

Chapter 100

Provisional appropriations

1 200 000

to Chapter

14

to Item

1420/02

Outside services: other translation and typing work

1 200 000

C7

from Chapter

42

from Item

4220

Parliamentary assistance

140 000

to Chapter

16

to Item

1610

Expenditure on recruitment

140 000

C8

from Chapter

Chapter 101

Contingency reserve

2 080 000

to Chapter

20

to Item

2026/01

Security and surveillance of buildings: Luxembourg

785 000

to Item

2026/02

Security and surveillance of buildings: Strasbourg

685 000

to Item

2026/03

Security and surveillance of buildings: Brussels

610 000

C10

from Chapter

Chapter 100

Provisional appropriations

591 000

to Chapter

12

to Item

1200

Remuneration and allowances

591 000

C11

from Chapter

Chapter 101

Contingency reserve

240 000

to Chapter

30

to Item

3044

Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings

240 000

C13

from Chapter

Chapter 101

Contingency reserve

95 000

to Chapter

32

to Item

3245/04

Organisation of seminars, symposia and cultural activities: support for multilingualism

95 000

C14

from Chapter

42

from Item

4220

Parliamentary assistance

160 000

to Chapter

16

to Item

1610

Expenditure on recruitment

160 000

C16

from Chapter

Chapter 101

Contingency reserve

1 273 900

to Chapter

20

to Item

2022/01

Cleaning and maintenance: Luxembourg

245 039

to Item

2022/02

Cleaning and maintenance: Strasbourg

228 384

to Item

2022/03

Cleaning and maintenance: Brussels

800 477

C17

from Chapter

Chapter 105

Provisional appropriation for buildings

9 374 099

assigned revenue

2003

Acquisition of immovable property

22 516 901

to Chapter

20

assigned revenue

2001

Lease payments

22 516 901

to Item

2001/03

Lease payments: Brussels

9 374 099

C19

from Chapter

Chapter 101

Contingency reserve

1 247 715

to Chapter

10

Members of the institution

to Item

1006

General expenditure allowance

1 247 715

C20

from Chapter

14

Other staff and outside services

from Item

1404/03

Graduate traineeships, grants and exchanges of officials: staff movements between the Institution and the public sector

1 000 000

from Item

1420/01

Outside services: translation of the Verbatim Report of Proceedings

1 000 000

from Chapter

30

Meetings and conferences

from Item

3000/01

Staff mission expenses: part-sessions, committees and committee delegations, political groups and miscellaneous

3 000 000

from Chapter

Chapter 101

Contingency reserve

2 000 000

to Chapter

12

Officials and temporary staff

to Item

1200

Remuneration and allowances

7 000 000

C22

from Chapter

21

Data processing, equipment and movable property

from Item

2120/01

Furniture: purchase and replacement of furniture

1 000 000

from Chapter

32

Expertise and information: acquisition, archiving, production and dissemination

from Item

3240

Official Journal

600 000

from Chapter

Chapter 108

EMAS reserve

250 000

to Chapter

21

Data processing, equipment and movable property

to Item

2102/01

Outside assistance for information and innovation technologies: computer centre, telecommunications and equipment and software

1 850 000

C23

within Chapter

10

Members of the institution

from Article

109

Provisional appropriation to cover the allowances of Members of the institution

350 000

from Item

1033

Optional pension scheme for Members

2 200 000

to Item

1000

Salaries

350 000

to Item

1012

Specific measures to assist disabled Members and Members’ disabled children

100 000

to Article

102

Transitional allowances

2 100 000

C24

from Chapter

Chapter 105

Provisional appropriation for buildings

10 100 000

to Chapter

20

Buildings and associated costs

to Item

2003

Acquisition of immovable property

9 100 000

to Item

2008

Other expenditure on buildings

1 000 000

Total amount for C transfers

64 853 607

64 853 607

---

ANNEX II

OVERVIEW OF P TRANSFERS IN FINANCIAL YEAR 2009

| (EUR) |
| --- |
| No | Chapter/Article/Item | Amount |
| P1 | Within Article 420 | |
| from Item | 4220 | Parliamentary assistance | –10 500 000 |
| to Item | 4224 | Parliamentary assistants | 10 500 000 |
| P2 | Within Article 122 | |
| from Item | 1222 | Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff | – 360 000 |
| to Item | 1220 | Allowances for staff retired in the interests of the service | 360 000 |
| P3 | Within Article 304 | |
| from Item | 3040 | Miscellaneous expenditure on internal meetings | –25 000 |
| to Item | 3047 | Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings | 25 000 |
| P4 | Within Article 422 | |
| from Item | 4220 | Parliamentary assistance | –18 250 000 |
| to Item | 4224 | Parliamentary assistants | 18 250 000 |
| P5 | Within Article 324 | |
| from Item | 3248/01 | Expenditure on audiovisual information: coproduction and broadcasting of audiovisual programmes | – 300 000 |
| to Item | 3242/01 | Expenditure on publication, information and participation in public events: publications, information activities, public events | 250 000 |
| to Item | 3242/02 | Expenditure on publication, information and participation in public events: electronic information (Internet) | 50 000 |
| P6 | Within Article 324 | |
| from Item | 3240 | Official Journal | – 780 000 |
| to Item | 3241/01 | Digital and traditional publications: publishing | 780 000 |
| P7 | Within Article 100 | |
| from Item | 1005 | Other travel expenses | – 600 000 |
| to Item | 1004 | Ordinary travel expenses | 600 000 |
| P8 | Within Article 200 | |
| from Item | 2000/03 | Rent: Brussels | – 850 000 |
| to Item | 2008 | Other expenditure on buildings | 850 000 |
| P9 | Within Article 200 | |
| from Item | 2000/01 | Rent: Luxembourg | –4 000 000 |
| to Item | 2007/02 | Fitting-out of premises: Strasbourg | 4 000 000 |
| Total amount for P transfers | 35 665 000 |

(EUR)

No

Chapter/Article/Item

Amount

P1

Within Article 420

from Item

4220

Parliamentary assistance

–10 500 000

to Item

4224

Parliamentary assistants

10 500 000

P2

Within Article 122

from Item

1222

Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff

– 360 000

to Item

1220

Allowances for staff retired in the interests of the service

360 000

P3

Within Article 304

from Item

3040

Miscellaneous expenditure on internal meetings

–25 000

to Item

3047

Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings

25 000

P4

Within Article 422

from Item

4220

Parliamentary assistance

–18 250 000

to Item

4224

Parliamentary assistants

18 250 000

P5

Within Article 324

from Item

3248/01

Expenditure on audiovisual information: coproduction and broadcasting of audiovisual programmes

– 300 000

to Item

3242/01

Expenditure on publication, information and participation in public events: publications, information activities, public events

250 000

to Item

3242/02

Expenditure on publication, information and participation in public events: electronic information (Internet)

50 000

P6

Within Article 324

from Item

3240

Official Journal

– 780 000

to Item

3241/01

Digital and traditional publications: publishing

780 000

P7

Within Article 100

from Item

1005

Other travel expenses

– 600 000

to Item

1004

Ordinary travel expenses

600 000

P8

Within Article 200

from Item

2000/03

Rent: Brussels

– 850 000

to Item

2008

Other expenditure on buildings

850 000

P9

Within Article 200

from Item

2000/01

Rent: Luxembourg

–4 000 000

to Item

2007/02

Fitting-out of premises: Strasbourg

4 000 000

Total amount for P transfers

35 665 000

---

ANNEX III

IMPLEMENTATION OF 2009 APPROPRIATIONS

| Article/Item | Heading | Initial appropriations | Transfer | Final appropriations | Commitments | % utilisation |
| --- | --- | --- | --- | --- | --- | --- |
| 1000 | Salaries | 30 823 000 | 350 000 | 31 173 000 | 30 601 983 | 98 |
| 1004 | Ordinary travel expenses | 77 988 000 | 600 000 | 78 588 000 | 64 968 672 | 83 |
| 1005 | Other travel expenses | 6 875 000 | – 600 000 | 6 275 000 | 1 874 929 | 30 |
| 1006 | General expenditure allowance | 41 539 000 | 1 247 715 | 42 786 715 | 42 629 278 | 100 |
| 1007 | Allowances for performance of duties | 170 000 | — | 170 000 | 169 748 | 100 |
| 1010 | Accident and sickness insurance and other social security charges | 2 851 000 | — | 2 851 000 | 2 557 022 | 90 |
| 1012 | Specific measures to assist disabled Members and Members’ disabled children | 141 000 | 100 000 | 241 000 | 77 328 | 32 |
| 102 | Transitional allowances | 3 875 000 | 2 100 000 | 5 975 000 | 5 456 757 | 91 |
| 1030 | Retirement pensions | 10 638 000 | — | 10 638 000 | 9 583 362 | 90 |
| 1031 | Invalidity pensions | 517 000 | — | 517 000 | 383 595 | 74 |
| 1032 | Survivors’ pensions | 2 857 000 | — | 2 857 000 | 2 690 744 | 94 |
| 1033 | Optional pension scheme for Members | 9 148 000 | –2 200 000 | 6 948 000 | 6 433 924 | 93 |
| 105 | Language and IT courses | 900 000 | — | 900 000 | 525 000 | 58 |
| 108 | Exchange losses | 100 000 | — | 100 000 | — | 0 |
| 109 | Provisional appropriation to cover the allowances of Members of the institution | 2 000 000 | – 350 000 | 1 650 000 | — | 0 |
| 1200 | Remuneration and allowances | 493 145 938 | 7 703 992 | 500 849 930 | 494 054 418 | 99 |
| 1202 | Paid overtime | 410 000 | — | 410 000 | 350 000 | 85 |
| 1204 | Entitlements in connection with entering the service, transfer and leaving the service | 4 520 000 | — | 4 520 000 | 3 520 000 | 78 |
| 1220 | Allowances for staff retired in the interests of the service | 630 000 | 360 000 | 990 000 | 917 369 | 93 |
| 1222 | Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff | 3 950 000 | – 360 000 | 3 590 000 | 3 347 076 | 93 |
| 124 | Provisional appropriation | — | — | — | — | — |
| 1400 | Other staff | 25 807 000 | — | 25 807 000 | 24 230 465 | 94 |
| 1402 | Conference interpreters | 45 600 000 | — | 45 600 000 | 43 273 028 | 95 |
| 1404 | Graduate traineeships, grants and exchanges of officials | 8 091 000 | –1 000 000 | 7 091 000 | 6 068 983 | 86 |
| 1406 | Observers | — | — | — | — | — |
| 1407 | Training allowance (European Parliament apprenticeship programme) | — | — | — | — | — |
| 142 | Outside services | 21 566 000 | 200 000 | 21 766 000 | 17 362 350 | 80 |
| 144 | Provisional appropriation | — | — | — | — | — |
| 1610 | Expenditure on recruitment | 385 000 | 300 000 | 685 000 | 685 000 | 100 |
| 1612 | Further training | 3 940 000 | — | 3 940 000 | 3 387 946 | 86 |
| 1613 | Further training mission costs | 1 580 000 | — | 1 580 000 | 1 257 000 | 80 |
| 1630 | Social welfare | 573 900 | — | 573 900 | 516 822 | 90 |
| 1631 | Mobility | 189 000 | — | 189 000 | 186 383 | 99 |
| 1632 | Social contacts between members of staff and other social measures | 310 000 | — | 310 000 | 287 888 | 93 |
| 1650 | Medical Service | 1 000 000 | — | 1 000 000 | 997 557 | 100 |
| 1652 | Current operating expenditure for restaurants and canteens | 2 260 000 | — | 2 260 000 | 2 260 000 | 100 |
| 1654 | Early childhood centre and approved day nurseries | 5 467 000 | — | 5 467 000 | 4 441 145 | 81 |
| 2000 | Rent | 34 577 000 | –4 850 000 | 29 727 000 | 28 303 816 | 95 |
| 2001 | Lease payments | 5 700 000 | 9 374 099 | 15 074 099 | 14 636 040 | 97 |
| 2003 | Acquisition of immovable property | — | 9 100 000 | 9 100 000 | — | 0 |
| 2005 | Construction of buildings | 3 870 000 | — | 3 870 000 | 3 859 764 | 100 |
| 2007 | Fitting-out of premises | 25 232 000 | 6 700 000 | 31 932 000 | 31 611 447 | 99 |
| 2008 | Other expenditure on buildings | 12 348 000 | 1 850 000 | 14 198 000 | 13 066 707 | 92 |
| 2022 | Cleaning and maintenance | 33 560 000 | 1 273 900 | 34 833 900 | 34 464 155 | 99 |
| 2024 | Energy consumption | 19 096 500 | — | 19 096 500 | 16 917 601 | 89 |
| 2026 | Security and surveillance of buildings | 37 000 000 | 2 080 000 | 39 080 000 | 38 478 371 | 98 |
| 2028 | Insurance | 1 575 000 | — | 1 575 000 | 1 563 320 | 99 |
| 2100 | Equipment and software for information and innovation technologies | 42 610 000 | 527 000 | 43 137 000 | 43 008 335 | 100 |
| 2102 | Outside assistance for information and innovation technologies | 39 343 000 | 2 145 000 | 41 488 000 | 41 155 588 | 99 |
| 212 | Furniture | 3 544 000 | –1 000 000 | 2 544 000 | 2 508 568 | 99 |
| 214 | Technical equipment and installations | 17 550 000 | — | 17 550 000 | 14 526 966 | 83 |
| 216 | Vehicles | 5 851 000 | — | 5 851 000 | 4 880 606 | 83 |
| 230 | Stationery, office supplies and miscellaneous consumables | 2 321 000 | — | 2 321 000 | 2 098 027 | 90 |
| 231 | Financial charges | 820 000 | — | 820 000 | 318 976 | 39 |
| 232 | Legal costs and damages | 540 700 | 800 000 | 1 340 700 | 1 318 036 | 98 |
| 235 | Telecommunications | 6 593 000 | — | 6 593 000 | 5 529 694 | 84 |
| 236 | Postage on correspondence and delivery charges | 614 000 | — | 614 000 | 330 501 | 54 |
| 237 | Removals | 1 000 000 | — | 1 000 000 | 656 863 | 66 |
| 238 | Other administrative expenditure | 636 000 | — | 636 000 | 526 603 | 83 |
| 300 | Staff mission expenses | 24 300 000 | –3 000 000 | 21 300 000 | 20 650 000 | 97 |
| 302 | Entertainment and representation expenses | 1 070 000 | — | 1 070 000 | 769 156 | 72 |
| 3040 | Miscellaneous expenditure on internal meetings | 2 900 000 | — 25 000 | 2 875 000 | 2 124 976 | 74 |
| 3042 | Meetings, congresses and conferences | 1 260 000 | — | 1 260 000 | 868 097 | 69 |
| 3044 | Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings | 390 000 | 240 000 | 630 000 | 353 756 | 56 |
| 3046 | Miscellaneous expenditure on the organisation of ACP-EU Joint Parliamentary Assembly meetings | 478 000 | — | 478 000 | 185 766 | 39 |
| 3047 | Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings | 38 000 | 25 000 | 63 000 | 42 493 | 67 |
| 3048 | Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings | 40 000 | — | 40 000 | 24 796 | 62 |
| 3049 | Expenditure on travel agency services | 1 223 000 | — | 1 223 000 | 1 223 000 | 100 |
| 320 | Acquisition of expertise | 7 198 000 | — | 7 198 000 | 6 080 997 | 84 |
| 3220 | Documentation and library expenditure | 4 301 300 | — | 4 301 300 | 3 512 010 | 82 |
| 3222 | Expenditure on archive fonds | 1 830 000 | — | 1 830 000 | 1 755 947 | 96 |
| 323 | Relations with parliaments of third countries and support for parliamentary democracy | 367 000 | — | 367 000 | 310 311 | 85 |
| 3240 | Official Journal | 8 320 000 | –1 380 000 | 6 940 000 | 6 939 096 | 100 |
| 3241 | Digital and traditional publications | 2 100 000 | 780 000 | 2 880 000 | 2 749 099 | 95 |
| 3242 | Expenditure on publication, information and participation in public events | 16 835 000 | 300 000 | 17 135 000 | 16 678 677 | 97 |
| 3243 | Visitors Centre | 3 900 000 | — | 3 900 000 | 3 897 237 | 100 |
| 3244 | Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries | 27 105 000 | — | 27 105 000 | 24 485 353 | 90 |
| 3245 | Organisation of seminars, symposia and cultural activities | 1 930 000 | 95 000 | 2 025 000 | 1 790 335 | 88 |
| 3246 | Parliamentary television channel (Web TV) | 9 000 000 | — | 9 000 000 | 8 787 767 | 98 |
| 3247 | Expenditure on information about the Debate on the Future of Europe | — | — | — | — | — |
| 3248 | Expenditure on audiovisual information | 16 200 000 | – 300 000 | 15 900 000 | 15 124 447 | 95 |
| 3249 | Information exchanges with national parliaments | 1 200 000 | — | 1 200 000 | 561 657 | 47 |
| 325 | Expenditure relating to Information Offices | 1 110 000 | — | 1 110 000 | 974 747 | 88 |
| 400 | Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members | 52 690 000 | — | 52 690 000 | 52 337 886 | 99 |
| 402 | Contributions to European political parties | 10 858 000 | — | 10 858 000 | 10 512 377 | 97 |
| 403 | Contributions to European political foundations | 7 000 000 | — | 7 000 000 | 6 365 561 | 91 |
| 4220 | Parliamentary assistance | 184 767 000 | –29 050 000 | 155 717 000 | 126 946 740 | 82 |
| 4222 | Exchange losses | 500 000 | — | 500 000 | — | 0 |
| 4224 | Parliamentary assistants | — | 28 750 000 | 28 750 000 | 26 411 690 | 92 |
| 440 | Cost of meetings and other activities of former Members | 170 000 | — | 170 000 | 170 000 | 100 |
| 442 | Cost of meetings and other activities of the European Parliamentary Association | 140 000 | — | 140 000 | 140 000 | 100 |
| Chapter 100 | PROVISIONAL APPROPRIATIONS | 5 003 992 | –4 603 992 | 400 000 | — | 0 |
| Chapter 101 | CONTINGENCY RESERVE | 10 018 600 | –8 558 615 | 1 459 985 | — | 0 |
| Chapter 103 | ENLARGEMENT RESERVE | 500 000 | — | 500 000 | — | 0 |
| Chapter 104 | RESERVE FOR INFORMATION AND COMMUNICATION POLICY | — | — | — | — | — |
| Chapter 105 | PROVISIONAL APPROPRIATION FOR BUILDINGS | 20 000 000 | –19 474 099 | 525 901 | — | 0 |
| Chapter 108 | EMAS RESERVE | 1 000 000 | – 250 000 | 750 000 | — | 0 |
| Total | | 1 529 970 930 | — | 1 529 970 930 | 1 417 629 732 | 93 |

Article/Item

Heading

Initial appropriations

Transfer

Final appropriations

Commitments

% utilisation

1000

Salaries

30 823 000

350 000

31 173 000

30 601 983

98

1004

Ordinary travel expenses

77 988 000

600 000

78 588 000

64 968 672

83

1005

Other travel expenses

6 875 000

– 600 000

6 275 000

1 874 929

30

1006

General expenditure allowance

41 539 000

1 247 715

42 786 715

42 629 278

100

1007

Allowances for performance of duties

170 000

—

170 000

169 748

100

1010

Accident and sickness insurance and other social security charges

2 851 000

—

2 851 000

2 557 022

90

1012

Specific measures to assist disabled Members and Members’ disabled children

141 000

100 000

241 000

77 328

32

102

Transitional allowances

3 875 000

2 100 000

5 975 000

5 456 757

91

1030

Retirement pensions

10 638 000

—

10 638 000

9 583 362

90

1031

Invalidity pensions

517 000

—

517 000

383 595

74

1032

Survivors’ pensions

2 857 000

—

2 857 000

2 690 744

94

1033

Optional pension scheme for Members

9 148 000

–2 200 000

6 948 000

6 433 924

93

105

Language and IT courses

900 000

—

900 000

525 000

58

108

Exchange losses

100 000

—

100 000

—

0

109

Provisional appropriation to cover the allowances of Members of the institution

2 000 000

– 350 000

1 650 000

—

0

1200

Remuneration and allowances

493 145 938

7 703 992

500 849 930

494 054 418

99

1202

Paid overtime

410 000

—

410 000

350 000

85

1204

Entitlements in connection with entering the service, transfer and leaving the service

4 520 000

—

4 520 000

3 520 000

78

1220

Allowances for staff retired in the interests of the service

630 000

360 000

990 000

917 369

93

1222

Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff

3 950 000

– 360 000

3 590 000

3 347 076

93

124

Provisional appropriation

—

—

—

—

—

1400

Other staff

25 807 000

—

25 807 000

24 230 465

94

1402

Conference interpreters

45 600 000

—

45 600 000

43 273 028

95

1404

Graduate traineeships, grants and exchanges of officials

8 091 000

–1 000 000

7 091 000

6 068 983

86

1406

Observers

—

—

—

—

—

1407

Training allowance (European Parliament apprenticeship programme)

—

—

—

—

—

142

Outside services

21 566 000

200 000

21 766 000

17 362 350

80

144

Provisional appropriation

—

—

—

—

—

1610

Expenditure on recruitment

385 000

300 000

685 000

685 000

100

1612

Further training

3 940 000

—

3 940 000

3 387 946

86

1613

Further training mission costs

1 580 000

—

1 580 000

1 257 000

80

1630

Social welfare

573 900

—

573 900

516 822

90

1631

Mobility

189 000

—

189 000

186 383

99

1632

Social contacts between members of staff and other social measures

310 000

—

310 000

287 888

93

1650

Medical Service

1 000 000

—

1 000 000

997 557

100

1652

Current operating expenditure for restaurants and canteens

2 260 000

—

2 260 000

2 260 000

100

1654

Early childhood centre and approved day nurseries

5 467 000

—

5 467 000

4 441 145

81

2000

Rent

34 577 000

–4 850 000

29 727 000

28 303 816

95

2001

Lease payments

5 700 000

9 374 099

15 074 099

14 636 040

97

2003

Acquisition of immovable property

—

9 100 000

9 100 000

—

0

2005

Construction of buildings

3 870 000

—

3 870 000

3 859 764

100

2007

Fitting-out of premises

25 232 000

6 700 000

31 932 000

31 611 447

99

2008

Other expenditure on buildings

12 348 000

1 850 000

14 198 000

13 066 707

92

2022

Cleaning and maintenance

33 560 000

1 273 900

34 833 900

34 464 155

99

2024

Energy consumption

19 096 500

—

19 096 500

16 917 601

89

2026

Security and surveillance of buildings

37 000 000

2 080 000

39 080 000

38 478 371

98

2028

Insurance

1 575 000

—

1 575 000

1 563 320

99

2100

Equipment and software for information and innovation technologies

42 610 000

527 000

43 137 000

43 008 335

100

2102

Outside assistance for information and innovation technologies

39 343 000

2 145 000

41 488 000

41 155 588

99

212

Furniture

3 544 000

–1 000 000

2 544 000

2 508 568

99

214

Technical equipment and installations

17 550 000

—

17 550 000

14 526 966

83

216

Vehicles

5 851 000

—

5 851 000

4 880 606

83

230

Stationery, office supplies and miscellaneous consumables

2 321 000

—

2 321 000

2 098 027

90

231

Financial charges

820 000

—

820 000

318 976

39

232

Legal costs and damages

540 700

800 000

1 340 700

1 318 036

98

235

Telecommunications

6 593 000

—

6 593 000

5 529 694

84

236

Postage on correspondence and delivery charges

614 000

—

614 000

330 501

54

237

Removals

1 000 000

—

1 000 000

656 863

66

238

Other administrative expenditure

636 000

—

636 000

526 603

83

300

Staff mission expenses

24 300 000

–3 000 000

21 300 000

20 650 000

97

302

Entertainment and representation expenses

1 070 000

—

1 070 000

769 156

72

3040

Miscellaneous expenditure on internal meetings

2 900 000

— 25 000

2 875 000

2 124 976

74

3042

Meetings, congresses and conferences

1 260 000

—

1 260 000

868 097

69

3044

Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings

390 000

240 000

630 000

353 756

56

3046

Miscellaneous expenditure on the organisation of ACP-EU Joint Parliamentary Assembly meetings

478 000

—

478 000

185 766

39

3047

Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings

38 000

25 000

63 000

42 493

67

3048

Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings

40 000

—

40 000

24 796

62

3049

Expenditure on travel agency services

1 223 000

—

1 223 000

1 223 000

100

320

Acquisition of expertise

7 198 000

—

7 198 000

6 080 997

84

3220

Documentation and library expenditure

4 301 300

—

4 301 300

3 512 010

82

3222

Expenditure on archive fonds

1 830 000

—

1 830 000

1 755 947

96

323

Relations with parliaments of third countries and support for parliamentary democracy

367 000

—

367 000

310 311

85

3240

Official Journal

8 320 000

–1 380 000

6 940 000

6 939 096

100

3241

Digital and traditional publications

2 100 000

780 000

2 880 000

2 749 099

95

3242

Expenditure on publication, information and participation in public events

16 835 000

300 000

17 135 000

16 678 677

97

3243

Visitors Centre

3 900 000

—

3 900 000

3 897 237

100

3244

Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries

27 105 000

—

27 105 000

24 485 353

90

3245

Organisation of seminars, symposia and cultural activities

1 930 000

95 000

2 025 000

1 790 335

88

3246

Parliamentary television channel (Web TV)

9 000 000

—

9 000 000

8 787 767

98

3247

Expenditure on information about the Debate on the Future of Europe

—

—

—

—

—

3248

Expenditure on audiovisual information

16 200 000

– 300 000

15 900 000

15 124 447

95

3249

Information exchanges with national parliaments

1 200 000

—

1 200 000

561 657

47

325

Expenditure relating to Information Offices

1 110 000

—

1 110 000

974 747

88

400

Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members

52 690 000

—

52 690 000

52 337 886

99

402

Contributions to European political parties

10 858 000

—

10 858 000

10 512 377

97

403

Contributions to European political foundations

7 000 000

—

7 000 000

6 365 561

91

4220

Parliamentary assistance

184 767 000

–29 050 000

155 717 000

126 946 740

82

4222

Exchange losses

500 000

—

500 000

—

0

4224

Parliamentary assistants

—

28 750 000

28 750 000

26 411 690

92

440

Cost of meetings and other activities of former Members

170 000

—

170 000

170 000

100

442

Cost of meetings and other activities of the European Parliamentary Association

140 000

—

140 000

140 000

100

Chapter 100

PROVISIONAL APPROPRIATIONS

5 003 992

–4 603 992

400 000

—

0

Chapter 101

CONTINGENCY RESERVE

10 018 600

–8 558 615

1 459 985

—

0

Chapter 103

ENLARGEMENT RESERVE

500 000

—

500 000

—

0

Chapter 104

RESERVE FOR INFORMATION AND COMMUNICATION POLICY

—

—

—

—

—

Chapter 105

PROVISIONAL APPROPRIATION FOR BUILDINGS

20 000 000

–19 474 099

525 901

—

0

Chapter 108

EMAS RESERVE

1 000 000

– 250 000

750 000

—

0

Total

1 529 970 930

—

1 529 970 930

1 417 629 732

93

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