Jacket:

Title:

Agency:

546-520R1

Harassment Prevention Program

VA 8320-01

Bid Opening: December 4, 2023 at 1 pm Dallas time

Contractor Code Bid Terms Discounted Total

090-66216 $148,656.00 2.0% 10 days $148,656.00

040-31510 $199,900.00 1.0% 20 days $197,901.00

280-85938 $220,340.00 2.0% 10 days $220,340.00

370-41240 $315,623.00 0.5% 20 days $314,044.89

Applied 12/3/2023 $342,145.00 2.0% 15 days $342,145.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

/

* PB MARKETING GROUP LLC

Contractor Name

Execuprint

Prns Sq Inc/Talient Action Grp

Heeter Printing

Kuhstuhm Print LLC

* AWARDED
Jacket:

Title:

Agency:

546-520R1

Harassment Prevention Program

VA 8320-01

Bid Opening: December 4, 2023 at 1 pm Dallas time

Contractor Code Bid Terms Discounted Total

090-66216 $148,656.00 2.0% 10 days $148,656.00

040-31510 $199,900.00 1.0% 20 days $197,901.00

280-85938 $220,340.00 2.0% 10 days $220,340.00

370-41240 $315,623.00 0.5% 20 days $314,044.89

Applied 12/3/2023 $342,145.00 2.0% 15 days $342,145.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

/

* PB MARKETING GROUP LLC

Contractor Name

Execuprint

Prns Sq Inc/Talient Action Grp

Heeter Printing

Kuhstuhm Print LLC

* AWARDED
Specifications by: JH Jacket 546-520 R1 

Reviewed by: JB

BID OPENING: Bids shall be opened at 1:00 p.m., prevailing Dallas, TX time, on December 4, 2023.

ISSUE DATE: November 20, 2023. 

ANY QUESTIONS BEFORE OR AFTER AWARD CONCERNING THESE SPECIFICATIONS CALL JIM 

HUNT AT (214) 767-0451, EXT. 5. NO COLLECT CALLS.

SPECIFICATIONS

U.S. Government Publishing Office (GPO) 

Southcentral Region 

R1: THIS ORDER IS RE-ADVERTISED WITH AN EXTENDED SCHEDULE, ADDITIONAL CHANGES 

TO ALLOW SUBCONTRACTING FOR SEVERAL ITEMS. VENDORS ARE ENCOURAGED TO READ 

SPECIFICATION IN ENTIRETY PRIOR TO SUBMITTING BID. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

PRODUCT: These specifications cover the production of six different items, packing and mailing to various

government addresses. The items are various quantities of Item 1: 3-panel display board image, Item 2:

Bookmark, Item 3: Banner stand kit, Item 4: Trifold form, Item 5: QR Code form and Item 6: Sidewalk AFrame. All Items print 4-color process.

SUBCONTRACTING: The predominate function for this contract is the printing of Item 2: Bookmarks, Item 4: 

Trifold forms and Item 5: QR code forms. 

Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 

(Rev. 01-18)), is modified to permit subcontracting of the complete product for Item 1: 3-panel display board,

Item 3: banner stand and Item 6: sidewalk A-frame. See Atch 9-11. Must be equal to items found at: 

https://globalpromotionalsales.com/

WARRANTY: The provisions of article 15, "Warranty", of Contract Clauses in GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 6-01)) are amended for orders placed under this section to 

the effect that the warranty period is extended from 120 days to ONE (1) calendar year from the date the check 

is tendered as final payment. All other provisions remain the same.

TITLE: Harassment Prevention Program
Jacket 546-520 R1 Page 2 of 9

QUALITY LEVEL: III Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (rev. 09-

19)) Applies 

QUANTITY: 335,731total pieces of 6 different items

PAGES: See Description

TRIM SIZE: See Description

DESCRIPTION:

Item 1: 3-Panel Display Board (See Atch 9)

− Frameless display made of sturdy gray plastic with rounded corners, display face is covered in loop fabric 

that is compatible with hook (hook-and-loop-style) fasteners.

− Panels are connected with double-acting fabric hinges to allow it to fold for transport. 

− Stock: White, Gloss Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10. 

o After printing, laminate both sides with a 1-3 mil satin finish laminate, trim flush.

− Each laminated graphic is attached to each panel using the hook and loop fasteners. See Atch 9. 

− Must be equal to item found at: https://globalpromotionalsales.com/4859.html

o Product Dimensions 

− Product Size: 54" W x 24" H

− Collapsible dimensions: 18" W x 24" H 

− Product Weight: approximately 5 lbs.

− Includes 

o Hardware with soft case and three installed graphics. 

o Soft case is gray, made of 600 denier polyester with handles suitable sized to carry display boards 

and graphics. 

Quantity: Varies per 198 addresses = 342 total

Stock: White, Gloss Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10. 

Panels print face only, four color process and permanently mounted to display board. 

Copy is text, line art illustrations, solids and reverses. 

Item 2: Bookmarks 

Quantity: Varies per 198 addresses = 18,000 total

Trim Size: 2 x 7”

Stock: White, Gloss Coated Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10. 

Bookmarks print face and back in 4-color process, bleeds all sides.

Copy is text, reverses, color logos and line art illustrations. 

Shrink-wrap in units of 50 or suitable for quantities less than 50.

Item 3: Banner Stands (See Atch 10)

Quantity: Varies 198 addresses = 630 total

Product: 83 x 15 x 32", Trim Size: 83 x 32” 

Stock: White, Gloss, Smooth Vinyl, 13-15 mil

Banners print face only in 4-color process, bleeding left edge using UV inks. 

Copy is text, reverses, color logos and line art illustrations. 

After printing install into banner stands, pack in carry case along with all hardware.

Banner stand includes banner, stand and carry case.
Jacket 546-520 R1 Page 3 of 9

Item 4: Trifolds

Quantity: Varies per 198 addresses = 60,000 total

Trim Size: 8-1/2 x 11”, folds to 8-1/2 x 3-2/3” title out

Stock: White, No. 1 Gloss Coated Text, basis weight: 80 lbs. per 500 sheets, 25 x 38", equal to JCP

Code A181.

Forms print face and back in 4-color process, bleeds all sides, both pages. 

Copy is text, reverses, color logos and line art illustrations. 

After printing fold from 8-1/2 x 11” to 3-2/3 x 8-1/2”, title out. Score folds if required.

Shrink-wrap in units of 50 or suitable for quantities not divisible by 50. 

Item 5: QR Code

Quantity: Varies per 198 addresses = 256,425 total

Trim Size: 3-1/3 x 2”

Stock: White, Gloss Coated Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10. 

Form prints face and back in 4-color process, face bleeds all sides. No bleeds on back. 

Copy is text, line art illustrations, solids and reverses. 

Shrink-wrap in units of 50 or suitable for quantities less than 50. 

Item 6: Sidewalk signs - A-frame (See Atch 11)

Quantity: Varies per 198 addresses = 334 total

Product size: 27 x 38-1/2 x 19”, PDF trim size: 24 x 36” 

Stock: White, adhesive-backed white 3-5 mil vinyl.

Posters print in four color process using UV inks. 

Copy is text, line art illustrations, solids and reverses. 

After printing, permanently install on both sides of the A-frame.

PACKING and SHIPPING: Shrink wrap each item as required per description. Box suitably to protect

against shipping damage. Use GPO Form 905 to mark the shipping container. Inside delivery required. 

The items ship in various quantities to multiple addresses per furnished Excel file Items 2, 4 & 5 will 

be shrink-wrapped in sets of 50, marked and placed in cartons not to exceed 40 lbs. Marked items be 

packaged together in a single shipping container to ship to required addresses. Items 1, 3 & 6 will box 

and ship individually in quantities required to multiple addresses per furnished Excel file. See Atch 1-

8 for quantities. The shipping quantities and addressed for all items are available in advance by 

contacting Jim Hunt at jhunt@gpo.gov. Complete shipping/quantity list will be provided upon award. 

GOVERNMENT TO FURNISH: Electronic Media Adobe Acrobat PDF Print Files (6) and an Excel file for

mailing provided upon award. Contractor to adjust the image size of files to suitably fit the trim size specified.

See description.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight)

of the furnished media and publishing files to assure correct output of the required reproduction image. Any

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to the GPO contract administrator immediately.

The contractor shall create or any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet 

the assigned quality level. 
Jacket 546-520 R1 Page 4 of 9

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. 

All paper used in each copy must be of a uniform shade and all paper must have the grain parallel to the fold.

Item 1: Stock must be equal to: White, Gloss Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26", equal

to JCP Code L10 with 1-3 mil satin finish laminate.

Item 2: White, Gloss Coated Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10. 

Item 3: Stock must be equal to: White, Gloss, Smooth Vinyl, 13-15 mil. 

Item 4: White, No. 1 Gloss Coated Text, basis weight: 80 lbs. per 500 sheets, 25 x 38", equal to JCP

Code A181.

Item 5: White, Gloss Coated Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10. 

Item 6: adhesive-backed white 3-5 mil vinyl.

NOTE: Contractor may substitute a thin plastic substrate, such as coroplast, styrene, sintra, PVC or for item 6.

Printed substrate must be weather resistant and fit snugly into the A-frame.

INK: See each item description. 

MARGINS: See each item description. 

PROOFS: 

Contractor to submit one Press Quality PDF soft proof of EACH ITEM using the same Raster Image Processor

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. 

Contractor to e-mail a suitable page proof of each item to: Penny.Woods2@va.gov and jhunt@gpo.gov by 

December 8, 2023. 

Proofs will be OK'd within TWO workdays from date of receipt to date proof status is made available to the 

contractor by e-mail, contractor must provide contact name and phone number. Do not print prior to receipt of 

proof approval. The date of receipt is not the first workday. 

Proofs must have all elements in proper position with trim size noted.

PREPRODUCTION SAMPLES: 

Prior to the commencement of production of the contract production quantity, the contractor must provide ONE 

prior-to-production sample of ITEM 1, 3 & 6 no later than December 27, 2023. Each prior-to-production sample 

must be constructed as specified using the form, ink, equipment, and methods of production which will be used 

in producing the finished product. Paper used for samples must be of the size, kind, and quality the contractor 

will furnish.

The Government will approve, conditionally approve, or disapprove the samples within FIVE workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional 

cost to the Government and with no extension in the shipping schedule. The Government will require the time 

specified above to inspect and test any additional samples required.
Jacket 546-520 R1 Page 5 of 9

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples 

will not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract 

price for the production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

The prior-to-production samples must be delivered by the date specified above to: 

Denene Burnette (202-760-0629) 

1790 Parker Lane, 

Twinsburg, OH 44087 

NOTES: This is a residential address, inside delivery and tracking is required. Samples will not be returned, 

nor count against totals requested.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product in accordance with these specifications. 

SCHEDULE: Adherence to this schedule must be maintained. See "Notice of Compliance with Schedules”, in

GPO Pub. 310.2.

• Purchase Order and Government furnished material will be available on December 6, 2023. 

• Deliver soft proof (PDF) of all items on or before December 8, 2023. 

• Prior to production samples for Items 1, 3 & 6 on or before December 27, 2023. 

• Deliver Items 2, 4 & 5 on or before December 29, 2023.

• Deliver Items 3 & 6 on or before January 26, 2024.

• Deliver Item 1 on or before March 1, 2024.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

DISTRIBUTION: F.O.B. Contractor City (Reimbursable postage/shipping). See attachments 1 thru 8.

All shipments to be sent by traceable means and contractor shall provide tracking numbers within two days after 

shipping to the following email addresses: Penny.Woods2@va.gov and cc to: jhunt@gpo.gov.

NOTE: Contractor to provide the original distribution list back with the tracking numbers added.

Deliver all items to multiple addresses, inside delivery required. See attachments 1-8 for distribution list. 

Contractors are encouraged to request address list(s) prior to submitting bid(s). 
Jacket 546-520 R1 Page 6 of 9

ALL SHIPMENTS MUST BE MADE REIMBURSABLE VIA TRACEABLE MEANS. Ship by traceable 

means: Registered Mail or Signature Service if by freight. No deviations from shipping instructions will be 

permitted. Contractor MUST list city or cities specific product will ship from. See page 9. Awarded contractor 

will provide an estimate of all shipping within five days of award. 

COMPLIANCE REPORTING: Contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail to Penny.Woods2@va.gov and jhunt@gpo.gov. The subject line of this message shall 

be "Distribution Notice for Jacket 546-520, Req 4-24002. The notice must provide all applicable tracking 

numbers, shipping method, and title. Contractor must be able to provide copies of all delivery, mailing, and 

shipping receipts upon agency request.

NOTIFICATION OF SHIPMENT: Contractor must notify the ordering agency within TWO (2) days that the 

product ships/delivers via e-mail sent to Penny.Woods2@va.gov and jhunt@gpo.gov. The subject line of this

message shall be Distribution Notice for Jacket 546-520. The notice must provide all applicable tracking

numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and 

shipping receipts upon agency request. 

QUALITY ASSURANCELEVELS AND STANDARDS: The following levels and standardsshall apply to

these specifications:

Product Quality Levels:

(a) Printing Attributes -- Level 3 

(b) Finishing Attributes -- Level 3 

Inspection Levels (fromANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level 1.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standardsfor the attributesrequiring them shall be:

Attribute Specified Standard 

P-7. Type Quality and Uniformity Electronic Media

P-10. Process Color Match Electronic Media (Items 2, 4 & 5)

P-10. Process Color Match Prior to production samples (Items 1, 3 & 6)

NOTE: Prior to award, contractor may be required to provide information related to the specific equipment that 

will be used for production.

BID SUBMISSION: Bidders MUST submit email bids to: bidssouthcentral@gpo.gov for this solicitation. No

other method of bid submission will be accepted at this time. The jacket number and bid opening date must be 

specified in the subject line of the emailed bid submission. Bids received after 1:00 p.m. prevailing Dallas, TX 

time on the bid opening date specified above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the

following: 

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use 

the prevailing time (specified as the local time zone) and the exact time that the email is received by 

GPO’s email server as the official time stamp for bid receipt at the specified location.
Jacket 546-520 R1 Page 7 of 9

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in 

accordance with these specifications. In addition, a price must be submitted for each additional number of copies 

as specified on page 8. The price for additional quantities must be based on a continuing run, exclusive of all 

basic or preliminary charges and will not be a factor for determination of award.

PAYMENT: 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

To check on the status of a payment e mail to invoice-inquiry@gpo.gov. 

Vendors are expected to submit invoices within 30 days of job shipping/delivery.
Jacket 546-520 R1 Page 8 of 9

CONTRACTOR NAME: _____________________________________________________________________

SHIPMENT(S): 

ITEMS 2, 4 & 6 will ship from: City __________________________________, State ____________________

ITEM 1 will ship from: City _________________________________________, State ____________________

ITEM 3 will ship from: City _________________________________________, State ____________________

ITEM 6 will ship from: City _________________________________________, State ____________________

BID AMOUNT: ____________________________

ADDITIONAL RATES:

$_______ PER EACH 3-PANEL DISPLAY BOARD

$_______ PER 1,000 BOOKMARKS

$_______ PER COMPLETE BANNER STAND ASSEMBLY

$_______ PER 1,000 BROCHURES

$_______ PER 1,000 QR CODE FORMS

$_______ PER COMPLETE A-FRAME

NOTE: Additional rates, when multiplied by total quantity cannot exceed bid amount.

__________________

(Contractor’s Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
Jacket 546-520 R1 Page 9 of 9

DISCOUNTS: Discounts are offered for payment as follows: Percent, calendar

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

BID ACCEPTANCEPERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within

calendar days (60 calendar days unless a different period is inserted by the bidder) 

from the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the

designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed)

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by 

the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. 

Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. 

Electronic signatures must be verifiable of the person authorized by the company to sign bids. 

Bidder 

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: Date: Contracting Officer: Date: 

 (Initials) (Initials)
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