Program: 492-S 

Term: January 1, 2024 ending December 31, 2024

Title: White House Acknowledgement Cards, Envelopes, Program Covers, 

and Proclamations

ITEM NO. DESCRIPTION

BASIS OF 

AWARD

UNIT RATE COST UNIT RATE COST

I. PREPRESS:

 (a) Prior to Production samples (1st order)..............all items........................... 1 $980.04 $980.04 $980.04 $980.04

 (b) Prior to Production samples..............per item, per order........................... 6 $165.50 $993.00 $163.34 $980.04

II. COMPLETE PRODUCT:

 A- Acknowledgement Card - 6-1/2 x 4-1/8" 

Text prints in black, heading engraves in PMS and seal engraves in gold or 

blind embosses. No borders 

Classic Crest Cream, Smooth Cover (110lb.) or equal

 (1) Makeready and/or Setup 1 $222.77 $222.77 $222.77 $222.77

 (2) Running Per 1,000 Copies 1 $205.76 $205.76 $205.76 $205.76

 B- Acknowledgement Card - 6-1/2 x 4-1/8" 

Text prints in black, heading engraves in PMS and seal engraves in gold or 

blind embosses. One or two border are printed or foil stamped.

 Classic Crest Cream, Smooth Cover (110lb.) or equal

 (1) Makeready and/or Setup 1 $289.07 $289.07 $289.07 $289.07

 (2) Running Per 1,000 Copies 1 $274.15 $274.15 $274.15 $274.15

 C1- Acknowledgement Card - 8-1/8 x 5-1/4" 

Text prints in black, heading engraves in PMS, and seal engraves in gold or 

blind embosses. No borders. 

Classic Crest Cream, Smooth Cover (110lb.) or equal

 (1) Makeready and/or Setup 1 $222.77 $222.77 $222.77 $222.77

 (2) Running Per 1,000 Copies 1 $241.26 $241.26 $241.26 $241.26

 C2- Acknowledgement Card - 8-1/8 x 5-1/4" 

Text prints in black, heading engraves in PMS, and seal engraves in gold or 

blind embosses. No borders. 

Classic Crest Cream, Smooth Cover (80lb.) or equal

 (1) Makeready and/or Setup 1 $222.77 $222.77 $222.77 $222.77

 (2) Running Per 1,000 Copies 50 $209.91 $10,495.50 $209.91 $10,495.50

 C3- Acknowledgement Card - 8-1/8 x 5-1/4"- 2-up 

Text prints in black, heading engraves in PMS, and seal engraves in gold or 

blind embosses. No borders. 

Classic Crest Cream, Smooth Cover (80lb.) or equal

 (1) Makeready and/or Setup 2 $222.77 $445.54 $222.77 $445.54

 (2) Running Per 1,000 Copies 55 $266.95 $14,682.25 $166.48 $9,156.40

 D- Acknowledgement Card - 8-1/8 x 5-1/4" 

Text prints in black, heading engraves in PMS, and seal engraves in gold or 

blind embosses. One or two borders are printed or foil stamped. 

Classic Crest Cream, Smooth Cover (110lb.) or equal

 (1) Makeready and/or Setup 1 $244.51 $244.51 $244.51 $244.51

 (2) Running Per 1,000 Copies 1 $393.43 $393.43 $393.43 $393.43

THE REGAL PRESS, INC.

NORWOOD, MA

CURRENT CONTRACTOR

THE REGAL PRESS, INC.

Page 1 of 2
Program: 492-S 

Term: January 1, 2024 ending December 31, 2024

Title: White House Acknowledgement Cards, Envelopes, Program Covers, 

and Proclamations

ITEM NO. DESCRIPTION

BASIS OF 

AWARD

UNIT RATE COST UNIT RATE COST

THE REGAL PRESS, INC.

NORWOOD, MA

CURRENT CONTRACTOR

THE REGAL PRESS, INC.

 E- Program Cover - 9-1/4 x 8" 

No printing, seal engraves in gold 

Pastelle Natural White, antique Cover (110 lb.), or equal

 (1) Makeready and/or Setup 1 $89.11 $89.11 $89.11 $89.11

 (2) Running Per 1,000 Copies 10 $612.99 $6,129.90 $292.19 $2,921.90

 F- Program Cover - 11 x 8-1/2"

No printing, seal engraves in gold 

Pastelle Natural White, antique Cover (110 lb.), or equal

 (1) Makeready and/or Setup 1 $89.11 $89.11 $89.11 $89.11

 (2) Running Per 1,000 Copies 1 $612.99 $612.99 $292.19 $292.19

 H- Envelope - 6-3/4 x 4 -1/4" 

No printing, engraving only, in black 

Classic Crest Cream, Smooth Text (80 lb.) or equal

 (1) Makeready and/or Setup 1 $89.11 $89.11 $89.11 $89.11

 (2) Running Per 1,000 Copies 5 $236.42 $1,182.10 $236.42 $1,182.10

 I- Envelope - 8-1/2 x 5 -1/2" 

No printing, engraving only, in black 

Classic Crest Cream, Smooth Text (80 lb.) or equal

 (1) Makeready and/or Setup 1 $89.11 $89.11 $89.11 $89.11

 (2) Running Per 1,000 Copies 125 $275.42 $34,427.50 $189.34 $23,667.50

 N1- Proclamation - 10 x 15" 

Border/rule prints in PMS and seal foil embosses in gold 

100% cotton diploma parchment paper (47lbs.)

 (1) Makeready and/or Setup 2 $89.11 $178.22 $89.11 $178.22

 (2) Running Per 1,000 Copies 10 $623.17 $6,231.70 $623.17 $6,231.70

 N2- Proclamation - 10 x 15" 

Border/rule prints in PMS 

100% cotton diploma parchment paper (47lbs.)

 (1) Makeready and/or Setup 2 $44.55 $89.10 $44.55 $89.10

 (2) Running Per 1,000 Copies 10 $537.88 $5,378.80 $537.88 $5,378.80

III. ADDITIONAL OPERATIONS:

 (a) Producing new copper dies...........................................per die............... 2 $686.00 $1,372.00 $686.00 $1,372.00

CONTRACTOR TOTALS $85,871.57 $66,043.96

DISCOUNT 2.00% $1,717.43 2.00% $1,320.88

DISCOUNT TOTALS $84,154.14 $64,723.08

AWARDED

Page 2 of 2
Program 492 -S Page 1 of 19

Specifications by: DLL

U.S. GOVERNMENT PUBLISHING OFFICE

Washington DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

White House Acknowledgement Cards, Envelopes, Program Covers, and Proclamations

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Executive Office of the President (EOP)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning January 1, 2024 and ending 

December 31, 2024 plus up to four (4) optional 12-month extension period(s) that may be added in accordance 

with the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC Time, on December 15, 2023 at 

the U.S Government Publishing Office, Washington, DC.

BID SUBMISSION: Bidders must email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the subject 

line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date specified above will 

not be considered for award. This will not be a public bid opening.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, call David Love at (202) 512-0104 or email dlove@gpo.gov.
White House Acknowledgement Cards, Envelopes, Page 2 of 19

Program Covers, and Proclamations

492-S (12/24)

SECTION 1 - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev 1-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

SUBCONTRACTING: The predominant production functions are printing and engraving. Any bidder who 

cannot perform the predominant production functions will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level II

(b) Finishing (item related) Attributes -- Level II

Exceptions: (1) Extraneous marks - Level I

 (2) Margins - Level I

 (3) Trim Size - each item must be held to ± 1/32" between the specified and the actual trim size.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7 Type Quality and Uniformity O.K. Press Sheets 

P-9 Solid and Screen Tint Color Match O.K. Press Sheets

Special Instructions: In the event that inspection of press/embossed sheets are waived by the Government, the 

following listed alternate standards (in order of precedence) shall become the Specified Standards:

P-7 Electronic Media and/or Government furnished sample

P-9 Government furnished sample, color swatch, Pantone Matching System 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).
White House Acknowledgement Cards, Envelopes, Page 3 of 19

Program Covers, and Proclamations

492-S (12/24)

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from January 1, 2024 through December 31, 2024, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the economic 

price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending 

September 30, 2023, called the base index. The percentage change (plus or minus) of the variable index from the 

base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 
White House Acknowledgement Cards, Envelopes, Page 4 of 19

Program Covers, and Proclamations

492-S (12/24)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

Prior to award the contractor shall present in writing, a detailed Quality control plan:

Quality Control Plan: Contractor must furnish a written quality assurance plan detailing all processes to be 

followed on each order to assure quality standards are met.

The plan must be submitted within three (3) workdays of notification from GPO.

The quality control plan must be reviewed and approved by the Government prior to award. 

POSTAWARD CONFERENCE: In order to ensure that the contractor fully understands the total requirements 

of this program, as indicated in these specifications, Government representatives reserve the right to conduct a 

conference with the contractor’s representatives at the Executive Offices of the President (EOP), Washington, DC, 

immediately after award.

SECURITY REQUIREMENTS: Material produced on this Program shall be handled by authorized personnel 

only. The contractor shall insure that the following steps are taken:

(1) Release of materials to anyone not authorized by the GPO is prohibited. 

(2) All copies must be accounted for and waste sheets destroyed beyond recognition or reconstruction.

(3) The production facilities must be locked or guarded.

RETURN OF GOVERNMENT PROPERTY: Government furnished production media such as electronic files, 

artwork, camera copy, and dies shall be returned to the agency upon completion or termination of the contract, 

without demand by the Government, at the contractor’s expense, unless specifically provided otherwise in the 

specifications or by the Contracting Officer. The contractor agrees to return all excess paper, supplies, or materials 

received from the Government resulting from over-delivery of such materials, more economical production than 

anticipated, or for any other reason, at the Governments expense unless specifically provided otherwise. The 

contractor shall request advice from the Contracting Officer as to the disposition of the excess materials. The 

contractor warrants, in submitting a claim upon the Government that all such materials, supplies, and excess paper 

have been returned to the Government. It shall be the responsibility of the contractor to secure evidence of return 

of such Government property in the form of delivery receipts signed by an authorized officer or agent of GPO, or 

any other receipt acceptable to the Government.

REPRODUCTION OF PRINTING PROHIBITED: No printing or other work to be performed shall be 

reproduced by the contractor for sale or for any purpose other than that provided.

BANKRUPTCY: In the event the contractor enters into proceedings relating to bankruptcy, whether voluntary or 

involuntary, the contractor agrees to furnish, by certified mail or electronic commerce method authorized by the 

contract, written notification of the bankruptcy to the Contracting Officer responsible for administering the contract. 

This notification shall be furnished within 5 days of the initiation of the proceedings relating to bankruptcy filing. 

This notification shall include the date on which the bankruptcy petition was filed, the identity of the court in which 

the bankruptcy petition was filed, and a listing of Government contract numbers and contracting offices for all 

Government contracts against which final payment has not been made. This obligation remains in effect until final 

payment under the contract.

In the event of bankruptcy all Government materials and properties will either be disposed of or returned to the 

Government at vendor’s expense. Dies must be returned to the Government.
White House Acknowledgement Cards, Envelopes, Page 5 of 19

Program Covers, and Proclamations

492-S (12/24)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from January 1, 2024 through December 31, 2024, plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. The Government shall not be 

required to purchase from the contractor, requirements in excess of the limit on total orders under this contract, if 

any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS:

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid 

including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.
White House Acknowledgement Cards, Envelopes, Page 6 of 19

Program Covers, and Proclamations

492-S (12/24)

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required), utilizing 

the GPO barcode coversheet program application, is the most efficient method of invoicing. Instruction for using 

this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Contractor’s billing invoice must be itemized in accordance with line items in the “SCHEDULE OF PRICES.”
White House Acknowledgement Cards, Envelopes, Page 7 of 19

Program Covers, and Proclamations

492-S (12/24)

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of Stationery (acknowledgement cards, program covers, 

envelopes, and proclamations) requiring such operations as proofing, prior to production samples, printing, 

engraving, foil stamping, embossing, binding, construction, packing, and delivery.

TITLE: White House Acknowledgement Cards, Envelopes, Program Covers, and Proclamations 

Item Frequency / year* Quantity per order** Trim size

A – Acknowledgement Card: 1 to 2 orders 1,000 to 5,000 6-1/2 x 4-1/8"

B – Acknowledgement Card: 1 to 2 orders 1,000 to 5,000 6-1/2 x 4-1/8"

C1 – Acknowledgement Card: 1 to 2 orders 1,000 to 5,000 8-1/8 x 5-1/4"

C2 – Acknowledgement Card: 1 to 4 orders 25,000 to 50,000 8-1/8 x 5-1/4”

C3 – Acknowledgement Card: 1 to 2 orders 5,000 to 50,000 8-1/8 x 5-1/4” 2-up

D – Acknowledgement Card: 1 to 2 orders 1,000 to 5,000 8-1/8 x 5-1/4”

E – Program Cover: 1 to 3 orders 1,000 to 10,000 9-1/4 x 8"

F – Program Cover: 1 to 2 orders 1,000 to 5,000 11 x 8-1/2”

H – Envelope: 1 to 5 orders 5,000 to 10,000 6-3/4 x 4-1/4".

I – Envelope: 1 to 3 orders 5,000 to 125,000 8-1/2 x 5-1/2".

N1 - Proclamation: 1 to 3 orders 1,000 to 15,000 10 x 15"

N2 – Proclamation: 1 to 3 orders 2,000 to 5,000 10 x 15"

A Print Order will be issued soon after award requiring prior to production samples for all of the above items.

* There is no way at this time to determine the frequency that orders will be placed during the term of the contract. 

However, it is anticipated that the figures reflect a fairly accurate estimate of the number of orders that will be 

placed during the year. 

** Frequency of orders and quantities are estimates only and may be more or less than the amount shown. Each 

order MUST ship complete and no variation in the quantity will be accepted.

Contractor must not carry any pre-printed inventory, or chargeable materials necessary to produce any of 

the items noted above, in excess of a 60-day supply required to meet anticipated orders per the specifications. 

NOTE: No engraving is allowed to proceed prior to an order being placed.
White House Acknowledgement Cards, Envelopes, Page 8 of 19

Program Covers, and Proclamations

492-S (12/24)

GOVERNMENT TO FURNISH: 

Electronic Media will be furnished as follows:

Platform: Macintosh OSX.

Storage Media: E-mail

Software: Adobe Creative Cloud

Files will be furnished in PDF. 

All platform system and software upgrades (for specified applications) which may occur 

during the term of the contract must be supported by the contractor. The contractor must 

provide the upgrades within one (1) month of notification by the Government.

Fonts: All fonts will be embedded in the PDF files furnished.

Additional

Information: GPO Form 2511 - Print Order form will be furnished for each order

PDF of carton label(s) will be furnished for each order

Samples of a previous printing will be supplied for color match of the gold ink. Occasionally, Gold Treasure (4037s) 

or Silver Satin (1066s) is required for embossed border rules. 

Gold Buzz Ink 8023 must be used for all the items which are engraved in gold.

Exhibit A: RDS Delivery Appointment Instructions

Exhibit B: RDS 410 Appointment Form 

Exhibit C: Item A – Acknowledgement Card

Exhibit D: Item B – Acknowledgement Card

Exhibit E: Item C1 – Acknowledgement Card

Exhibit F: Item C2 – Acknowledgement Card

Exhibit G: Item C3 – Acknowledgement Card

Exhibit H: Item D – Acknowledgement Card

Exhibit I: Item E – Program Cover

Exhibit J: Item F – Program Cover

Exhibit K: Item H - Envelope – front and back

Exhibit L: Item I - Envelope – front and back

Exhibit M: Item N1 – Proclamation

Exhibit N: Item N2 – Proclamation

Exhibit O: Seal example for Items A-D - Acknowledgement Cards

Exhibit P: Seal example for Items E-F – Program Covers 

Exhibit Q: Seal example for item N – Proclamation 1st sheets

EXHIBITS: The facsimiles of samples pages shown as exhibits C through Q are representative of the requirements 

which will be ordered under this contract for these items. However, it cannot be guaranteed that future orders will 

correspond exactly to these exhibits.
White House Acknowledgement Cards, Envelopes, Page 9 of 19

Program Covers, and Proclamations

492-S (12/24)

Required Dies: 

• The Government will not furnish any dies necessary for any of the items requiring a die.

• The Government will supply previous samples of any item necessary after award, if requested.

• Contractor is required to make all new dies as necessary throughout the term of the contract. 

• It is anticipated that approximately five (5) new copper dies will be produced throughout the term of the 

contract.

• Contractor is to hold all dies for the duration of the contract. 

• All dies prepared under this contract are the property of the US Government. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or film, 

must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the products in accordance with these specifications.

DIE REQUIREMENTS: 

Contractor is required to include in their base pricing all costs necessary to make the dies needed to meet the initial 

requirements of production. 

The dies for the Governmental seals must be copper dies with a steel coating to extend the life and detail necessary 

for these dies. For all other required dies standard copper dies are acceptable. 

Vendor is required to provide a prior to production sample for each new die prior to use in live production.

ELECTRONIC PREPRESS: 

The Government will supply a PDF for each Item. 

When required, the Government will supply the necessary revised PDF. 

The contractor shall be able to make minor revisions to the electronic files if needed. It is anticipated that the 

Government will make all major revisions. Prior to making revisions, the contractor shall copy the furnished files 

and make all changes to the copy.

PRIOR TO PRODUCTION SAMPLES: 

Prior to Production samples are required for all items after award and as ordered on individual print orders.

Each sample shall be printed and constructed as specified and must be of the size, kind, and quality that the 

contractor will furnish. All samples shall be submitted in the finished size required in these specifications. 

The sample requirement for the first Print Order will be for not less than 12 production samples of each item. These 

samples, plus the furnished government material for each, must be submitted, in accordance with the schedule for 

Prior to Production samples. At the option of the Government this requirement may be waived.

The Government may require samples on future print orders prior to the commencement of production of the 

contract production quantity. If required, it will indicated on the Print Order. The sample requirement on these 

orders will be for not less than 12 production samples of the item(s) required. The samples, plus the furnished 

government materials, must be submitted, in accordance with the Regular Schedule.

Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the product(s)
White House Acknowledgement Cards, Envelopes, Page 10 of 19

Program Covers, and Proclamations

492-S (12/24)

The container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include 

the GPO jacket, purchase order, and program numbers. The samples and ink drawdowns must be submitted in 

sufficient time to allow Government testing of the samples and production and shipment in accordance with the 

shipping schedule.

Samples will be inspected and tested and must comply with the specifications as to construction, kind, and quality 

of materials. Samples will be tested for conformance of material(s) and for construction. 

The Government will approve, conditionally approve, or disapprove the samples. Approval or conditional approval

shall not relieve the contractor from complying with the specifications and all other terms and conditions of the 

contract. A conditional approval shall state any further action required by the contractor. A notice of disapproval 

shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price 

for the production quantity.

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. 

Government Paper Specification Standards No. 13 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

The paper to be used will be indicated on each print order.

All paper used in each copy must be of a uniform shade.

Acknowledgement Cards 

Items A, B, C1 and D – Cover, basis weight: 110 lbs. per 500 sheets, 20 x 26”, equal to Neenah Classic Crest,

Classic Cream, smooth.

Item C2 and C3 – Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to Neenah Classic Crest, Classic 

Cream, smooth.
White House Acknowledgement Cards, Envelopes, Page 11 of 19

Program Covers, and Proclamations

492-S (12/24)

Program Covers 

Items E and F – Cover, basis weight: 110 lbs. per 500 sheets, 20 x 26", Strathmore Pastelle, Natural white, antique, 

deckle long.

Envelopes 

Items H and I: Text, basis weight: 80 lbs. for 500 sheets, 25 x 38”, Neenah Classic Crest, Classic Cream, smooth 

Proclamations

Item N1 and N2: 100% cotton diploma parchment paper, basis weight: 47 lbs. per 500 sheets, 17 x 22", Cream or 

natural shade equal to the color, finish and formation of Parson's natural white or Weston's cream white diploma 

parchment.

PRINTING/ENGRAVING/FOIL STAMPING/EMBOSSING: All items print one side only. Must match 

furnished samples. NOTE: All items engraved in gold must be burnished after engraving.

Acknowledgement Cards

Item A: Text prints in black, heading is engraved in Pantone #1, one 11/16” diameter seal engraves in Gold Buzz 

Ink 8023 or blind embossed.

Item B: Text prints in black, heading is engraved in Pantone #1, one 11/16” diameter seal engraves in Gold Buzz 

Ink 8023 or blind embossed. 1 or 2 borders printing in PMS #2 or color foil stamped - color to be supplied on the 

print order.* 

Item C1: Text prints in black, heading is engraved in Pantone #1, one 11/16” diameter seal engraves in Gold Buzz 

Ink 8023 or blind embossed.

Item C2: Heading is engraved in Pantone #1, one 11/16” diameter seal engraves in Gold Buzz Ink 8023 or blind 

embossed.

Item C3: Heading is engraved in Pantone #1, one 11/16” diameter seal engraves in Gold Buzz Ink 8023 or blind 

embossed -2up.

Item D: Text prints in black, heading is engraved in Pantone #1, one 11/16” diameter seal engraves in Gold Buzz 

Ink 8023 or blind embossed. 1 or 2 borders printing in Pantone #2 or color foil stamped - color to be supplied on 

the print order. *

* Foil stamped colors that will be used the most are Gold Treasure (4037s) or Silver Satin (1016s). 

Program Covers

Items E and F: 1-3/4" seal engraves in Gold Buzz Ink 8023.

Envelopes

Items H and I: Engrave in Black

Proclamations

Item N1: 1/8" border/rule prints in Pantone 299 Blue (7-13/16 x 12-3/8"), one 1-1/2" diameter seal foil 

stamps/embosses in imitation gold (equivalent to Kurz Hastings' 418 or All Purpose Roll Leaf Corporation's SG14) centered on the 10" dimension 2" from the top.

Item N2: 1/8" border/rule prints in PMS 299 Blue (7-13/16 x 12-3/8") 
White House Acknowledgement Cards, Envelopes, Page 12 of 19

Program Covers, and Proclamations

492-S (12/24)

PRESS SHEET INSPECTION: At the Government's option, the Press Sheet Inspection may be waived.

Final makeready press sheets may be inspected and approved at the contractor's plant for the purpose of establishing 

specified standards for use during the actual press run. Upon approval of the sheets, contractor is charged with 

maintaining those standards throughout the press run (within QA TAP tolerances when applicable) and with 

discarding all makeready sheets that preceded approval. When a press sheet inspection is required, it will be 

specified on the individual print order. 

See GPO Publication 315.3 (Guidelines for Contractors Holding Press Sheet Inspections) issued January 2015. A 

press sheet inspection is for the purpose of setting specific standards that are to be maintained throughout the entire 

run. It does not constitute a prior approval of the entire run.

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press's ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas consisting of 

1/8 x 1/8" minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; slur targets; two-color 

overprint ink trapping targets and gray balance patches for process color (if applicable). These areas must be 

repeated across the entire press sheet.

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009; a viewing booth under controlled conditions 

with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.

PRODUCTION INSPECTION: At the Government's option, Production Inspection may be waived.

Production inspections may be required at the contractor’s plant for the purpose of establishing that the engraving 

is being accomplished in accordance with contract quality attributes and specifications.

All items engraved in gold must be burnished after engraving.

NOTE: A production inspection is for the purpose of setting specific standards that are to be maintained throughout 

the duration of the contract. When production inspection is required, the Government will notify the contractor.

Viewing Light: Engraved sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009; a viewing booth under controlled conditions 

with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.

MARGINS: Margins must be exact. 

Contractor must follow layout sheet or sample and specifications on each print order.

Acknowledgement cards – Margins must be equal on all four sides.

Envelopes – Return address to be within 3/8” of top and left edge of envelope.

Proclamations – Margins left and right must be equal. Top and bottom margins must be equal. PMS 299 blue ink 

on first and second sheets must match in color.

BINDING / CONSTRUCTION: 

Acknowledgement cards – Trim four sides.

Program covers

Item E – Deckle long edge, Score, without ink, along the entire 8" dimension, 4-5/8 from the left edge.

Item F – Deckle long edge, Score, without ink, along the entire 8-1/2" dimension, 5-1/2" from the left edge.
White House Acknowledgement Cards, Envelopes, Page 13 of 19

Program Covers, and Proclamations

492-S (12/24)

Envelopes - Convert envelopes to required size dimensions. See Trim Size. 

All envelopes open side, diagonal seams, gummed fold-over flap for sealing. Envelope flap must be coated with 

suitable glue that will securely seal the envelope for mailing, permit easy opening by recipient, but will not permit 

resealing of the envelope. Envelopes are not to be sealed. 

Proclamations - Trim four sides.

PACKING: 

Acknowledgement cards – Shrink film wrap in units of 250 or as indicated on the print order. Pack in shipping 

containers not to exceed (42 lbs.).

Program covers – Shrink film wrap flat in units of 100 or as indicated on the print order. Pack in shipping 

containers not to exceed (42 lbs.).

Envelopes – Boxed (envelope size boxes) in suitable units, then packed in shipping containers not to exceed (45 

lbs.). Inner packaging of envelopes is to be packaged 250 per box and then placed in larger cartons, not to exceed 

45 lbs. Cartons must be sturdy and able to withstand shipping and handling.

Proclamations – Shrink film wrap in units of 100 or as indicated on the print order. Pack in shipping containers 

not to exceed (42 lbs.).

LABELING AND MARKING: New box label will be supplied by the agency with each print order. Contractor 

to reproduce shipping container label from furnished PDF and attach label to all four sides of each shipping 

container for each separate order. For Blue Label copies, the supplied carton label must be printed on blue paper.

On smaller orders of different items, mixed pallets are acceptable but all container labels should be easily visible. 

On larger orders mixed pallets are not allowed.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917-Certificate of Selection of Random Copies (located on www.GPO.gov ). The

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from www.GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to the address indicated under "Schedule".

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.
White House Acknowledgement Cards, Envelopes, Page 14 of 19

Program Covers, and Proclamations

492-S (12/24)

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The Print Order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will 

be required to certify that copies were selected as directed using GPO Form 917-Certificate of Selection of Random 

Copies (located on www.GPO.gov). Copies will be paid for at the running rate offered in the contractor's bid and 

their cost will not be a consideration for award. A copy of the Print Order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: Deliver f.o.b. destination to approximately two addresses in the Washington, DC area. 

Delivery instructions for RDS destination are attached.

See Exhibit A: RDS Delivery Appointment Instructions 

Contractor must follow instructions and complete RDS 410 Delivery Appointment Form when deliveries are 

required to the RDS location, as indicated on the print order.

See Exhibit B: RDS 410 Appointment Form

Deliver by FedEx, UPS or truck to RDS.

Complete addresses and quantities will be furnished with each print order.

Upon completion of each order the contractor must notify the ordering agency (on the same day the order ships) via 

email to Yael_Intrator@oa.eop.gov. The subject line of the email shall be “Distribution Notice for Program 492-S, 

Jacket Number XXX-XXX, Print Order XXXXX” The notice must provide all applicable tracking numbers, 

shipping/mailing method, and title of publication.

Upon completion of the contract, all unused Government furnished paper stock must be returned to the U.S. 

Government Publishing Office and all furnished materials remaining in the contractor's plant, must be returned to 

the address indicated under "SCHEDULE", unless contractor is again the successful bidder, in which case he will 

continue to hold all materials.

All expenses incidental to returning materials and furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

No definite schedule for release of print orders and Government Furnished Materials can be predetermined.

Prior To Production Samples (for all items, as required upon award) 

Samples of all items and ink draw downs must be submitted within ten workdays after receipt of the Print Order 

and Government furnished materials. 

Prior to Production samples must be sent via UPS/ FedEx to: OA RDS Warehouse, Anacostia Naval Annex Bldg. 

410/Door 123, 250 Murray Lane, SW, Washington, DC 20509, Attn: Yael Intrator (202 395-7683) 

As soon as known, the tracking number is to be supplied via e-mail to Yael Intrator at Yael_Intrator@oa.eop.gov.

The container and accompanying documentation shall be marked PRIOR TO PRODUCTION SAMPLES and shall 

include the GPO jacket number, program number, and purchase order number.
White House Acknowledgement Cards, Envelopes, Page 15 of 19

Program Covers, and Proclamations

492-S (12/24)

The Government will approve, conditionally approve or disapprove the samples within ten workdays of receipt of 

the Print Order and Government furnished materials. 

Approval or conditional approval shall not relieve the contractor from complying with the specifications and all 

other terms and conditions of the contract. A conditional approval shall state any further action required by the 

contractor. A notice of disapproval shall state the reasons therefor.

Regular Schedule

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

When ordered, prior to production samples must be submitted within two (2) workdays. 

The Government will approve, conditionally approve, or disapprove the priors within three (3) workdays of the 

receipt thereof. The first workday after proofs are received is day one of the hold time.

Contractor must deliver the first 5,000 copies of each order within 10 workdays after receipt of the print order or 

after approved priors if ordered. 

A minimum of 50,000 more copies must be delivered within an additional 10 workdays. 

The remaining balance of copies must be delivered within an additional 10 workdays. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract then overtime costs will be considered to 

meet schedule requirements. 

If the contractor requires additional workdays for any deliveries they must first get approval from EOP.

Press Sheet or Product Inspection 

The contractor must notify the U.S. GPO of the date and time the press sheet or product inspection can be performed. 

In order for proper arrangements to be made, notification must be given at least 48 hours prior to the inspection. 

Notify the U.S. Government Publishing Office, Quality Control for Procured Printing, Washington, DC 20401 at 

(202) 512-1162. Telephone calls will only be accepted between the hours of 8:00 a.m. and 2:00 p.m., prevailing 

Eastern Time, Monday through Friday. 

Contractor should also e-mail Yael Intrator at Yael_Intrator@oa.eop.gov with 48 hours’ notice. 

NOTE: See contract clauses, paragraph 14(e)(1), Inspections and Tests of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 6-01)). When supplies are not ready at the time specified by the contractor 

for inspection, the Contracting Officer may charge to the contractor the additional cost of the inspection.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be

furnished with each order or shortly thereafter. In the event such information is not received in due time, the

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request

such information.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov. Personnel receiving the email will be unable to respond to 

questions of a technical nature or to transfer any inquiries.
White House Acknowledgement Cards, Envelopes, Page 16 of 19

Program Covers, and Proclamations

492-S (12/24)

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered under this contract for a like period of time.

NOTE: The Determination of Award estimates specified below are based on historical data; however, due to the 

current global Pandemic, the contractor is put on notice that the estimated amounts of work anticipated on this 

contract may be significantly impacted during the first period of performance.

Travel expenses and per diem to be incurred by the Government for press sheet inspection will be a factor 

in determining award. This will be based on sending 2 Government representatives from the Washington, 

D.C., area for 2 calendar days.

The following item designations correspond to those listed in the "Schedule of Prices".

I. (a) 1

(b) 6

II. Item (1) (2)

A 1 1

B 1 1

C1 1 1

C2 1 50

C3 2 55

D 1 1

E 1 10

F 1 1

H 1 5

I 1 125

N1 2 10

N2 2 10

III. (a) 2
White House Acknowledgement Cards, Envelopes, Page 17 of 19

Program Covers, and Proclamations

492-S (12/24)

SECTION 4 - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest 

of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of l,000 will be prorated at the per l,000 rate.

I. PREPRESS: Prices offered must be all-inclusive. 

(a) Prior to Production samples (1st order, all items) ..........................all Items..........................$ ___________

(b) Prior to Production samples...........................................per item, per order..........................$ ___________

II. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications.

 Makeready Running Per

 and/or Setup 1,000 copies

(1) (2)

A – Acknowledgement Card – 6-1/2 x 4-1/8” 

Text prints in black, heading engraves in PMS and

seal engraves in gold or blind embosses. No borders.

Classic Crest Cream, Smooth Cover (110 lb.), or equal .............................$ __________ $ __________

B – Acknowledgement Card – 6-1/2 x 4-1/8"

Text prints in black, heading engraves in PMS, and 

seal engraves in gold or blind embosses. 

One or two borders are printed or foil stamped.

Classic Crest Cream, Smooth Cover (110 lb.), or equal .............................$ __________ $ __________

C1 – Acknowledgement Card – 8-1/8 x 5-1/4"

Text prints in black, heading engraves in PMS, and 

seal engraves in gold or blind embosses. No borders.

Classic Crest Cream, Smooth Cover (110 lb.), or equal .............................$ __________ $ __________

___________

(Initials)
White House Acknowledgement Cards, Envelopes, Page 18 of 19

Program Covers, and Proclamations

492-S (12/24)

Makeready Running Per

 and/or Setup 1,000 copies

(1) (2)

C2 – Acknowledgement Card – 8-1/8 x 5-1/4"

Text prints in black, heading engraves in PMS, and 

seal engraves in gold or blind embosses. No borders.

Classic Crest Cream, Smooth Cover (80 lb.), or equal ...............................$ __________ $ __________

C3 – Acknowledgement Card – 8-1/8 x 5-1/4" – 2-up

Text prints in black, heading engraves in PMS, and 

seal engraves in gold or blind embosses. No borders.

Classic Crest Cream, Smooth Cover (80 lb.), or equal ...............................$ __________ $ __________

D – Acknowledgement Card – 8-1/8 x 5-1/4"

Text prints in black, heading engraves in PMS, and 

seal engraves in gold or blind embosses. 

One or two borders are printed or foil stamped. 

Classic Crest Cream, Smooth Cover (110 lb.), or equal .............................$ __________ $ __________

E – Program Cover – 9-1/4 x 8"

No printing, seal engraves in gold

Pastelle Natural White, antique Cover (110 lb.), or equal ..........................$ __________ $ __________

F – Program Cover – 11 x 8-1/2"

No printing, seal engraves in gold 

Pastelle Natural White, antique Cover (110 lb.), or equal ..........................$ __________ $ __________

H – Envelope – 6-3/4 x 4-1/4"

No Printing, engraving only, in black

Classic Crest Cream, Smooth Text (80 lb.), or equal..................................$ __________ $ __________

I – Envelope – 8-1/2 x 5-1/2"

No Printing, engraving only, in black

Classic Crest Cream, Smooth Text (80 lb.), or equal..................................$ __________ $ __________

N1 – Proclamation – 10 x 15"

Border/rule prints in PMS and seal foil embosses in gold 

100% cotton diploma parchment paper (47 lbs.) ........................................$ __________ $ __________

N2 – Proclamation – 10 x 15"

Border/rule prints in PMS

100% cotton diploma parchment paper (47 lbs.) ........................................$ __________ $ __________

III. ADDITIONAL OPERATIONS:

(a) Producing new copper dies.................................... per die....................................................$ ___________

___________

(Initials)
White House Acknowledgement Cards, Envelopes, Page 19 of 19

Program Covers, and Proclamations

492-S (12/24)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance period may result in 

expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By ________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
EXHIBIT A
Address to be used for Delivery of Purchases:

SSDMD/RDS; Plus recipient’s name

Joint Base Anacostia-Bolling (JBAB)

Bldg. 410/Door 123, PO# 

For Credit Card Orders, last 5 digits of phone number

250 Murray Lane, SW

Washington, DC 20509

 Phone Number: 202-395-5250 

PLEASE NOTE:

• Receiving Hours: 8:00 am-2:30 pm Monday-Friday (closed weekends and Federal holidays).

• Mandatory advance delivery notice required for access to JBAB and Bldg. 410.

• Emergency, early or late deliveries must be coordinated in with the Distribution Director or Branch Chief at 202-

395-5250

• All packages, regardless of address sent via United States Postal Services (USPS) will be processed at an alternate

screening facility not the RDS.

• Packages that do not follow the address criteria above will be refused for security reasons.

• Packages with no end recipients name on the box will be refused and returned to the carrier for security reasons.

DELIVERY ACCESS REQUIREMENTS TO RDS 410:

For security reasons, SSDMB must submit a roster of all incoming deliveries to Security Personnel no later than 3 pm, one 

business day in advance.

• Items shipped by carriers other than United Parcel Service (UPS), Federal Express (FEDEX), Federal Express Ground,

Government Printing Office (GPO), and National Park Service (NPS) require an appointment for delivery to gain

access to JBAB and to bldg. 410.

• Carriers with a Rapid Gate Pass or other Government Identification that can access military installations without being

processed at the JBAB Visitor’s Center still require a delivery appointment to access Bldg. 410.

• FedEx Freight and UPS Freight require an appointment for delivery

• Carriers without an appointment will be turned away and an appointment will need to be made for the next business

day.

• To ensure coordination with all Security Personnel, appointments must be made by 12 noon of the business day prior

to delivery.

• The carrier must complete the RDS 410 Delivery Appointment Form on back, fax it to 202-757-5209 and confirm the

appointment date by calling 202-395-5250.

• Directions to the address above cannot be obtained through the internet. Call for directions.

• Carriers must enter the South Gate at JBAB (Exit 1 off 295) and proceed to the inspection station.

• Carriers must be at the JBAB Visitor’s Center no later than 1:30 pm to be processed through the inspection station.

**NOTE: Any changes to driver(s), passenger(s), truck, or other details after approved scheduled appointment

confirmation will result in refusal of delivery**

• Requirements upon Arrival Include:

— Driver must have a valid driver’s license

— All passengers must have a government issued photo identification (driver’s license)

— No pets allowed

— Valid vehicle registration

— Valid vehicle insurance

— Delivery manifest

— Leased vehicles or trucks making deliveries are required to have the lease agreement as a substitute for registration

and insurance. Lease agreement must be in the name of the driver or the carrier company on the manifest.

Program 492-S 
EXHIBIT B
RDS 410 DELIVERY APPOINTMENT FORM

Desired Delivery Date

Confirmed Appointment Date (to be completed by RDS) 

Shipping Company’s Name 

Shipping Company’s Point of Contact Name 

Shipping Company’s Phone Number 

VEHICLE INFORMATION:

Make Color

Model Tag Number

Year

DRIVER INFORMATION:

Name 

Date of Birth Driver’s License #

PASSENGER (1) INFORMATION:

Name

Date of Birth Driver’s License #

PASSENGER (2) INFORMATION:

Name 

Date of Birth Driver’s License #

ITEM INFORMATION:

Company Name

Pro Number Purchase Order Number

End Recipient

General Description 

of Item

Number of pallets or 

boxes

Dimensions of Item or 

Pallet

Upon completion, please email MBX.OA.RDSAppt@OA.eop.gov. Call 202-395-5250 to confirm receipt and set up an 

appointment time. For questions, please contact Curtis Hamlin at 202-641-4867 or Ed Madden at 202-870-2016.

DELIVERY OF ITEMS ORDERED BY EOP COMPONENTS

Required Address and Access Procedures to the Remote Delivery Site (RDS)

The RDS will only accept deliveries of items (purchased for official government business via a purchase order, credit card 

or through a Standard Form 1) if addressed as specified below. 

Program 492-S 
EXHIBIT C

EXHIBIT D

EXHIBIT E

EXHIBIT F

EXHIBIT G

EXHIBIT H

EXHIBIT I

EXHIBIT J

EXHIBIT K


EXHIBIT L


EXHIBIT M

EXHIBIT N

EXHIBIT O

EXHIBIT P

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