Jacket: 647-807

Title: Suicide Prevention Cable Locks

Agency: VA 8320-01

Bid Opening: October 2, 2019 at 1 p.m. Dallas Time

Bid Quantity Terms Discounted Total

$724,950.00 746,300 $724,950.00 Awarded

$724,950.00 741,500 0.3% 20 days $722,533.50

$724,950.00 735,243 $724,950.00

$724,950.00 711,000 $724,950.00

$724,950.00 662,105 0.5% 20 days $721,325.25

$724,950.00 557,095 $724,950.00

$724,950.00 503,435 1.0% 10 days $724,950.00

$724,950.00 467,710 0.5% 10 days $724,950.00

/

NET30

NET30

NET30

NET30

Contractor Name

Regal Industrial Sales, Inc.

ViewSPORT, Inc.

Quality Specialty Products, Inc.

V.N. Products, Inc.

Garage 68, Inc.

Award Company of America, LLC

Veterans4You

SDV RECON, INC.
Specifications by JH Jacket 647-807

Reviewed by SM VA 19-00285/013501

U.S. GOVERNMENT PUBLISHING OFFICE

Dallas, TX

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Suicide Prevention Cable Locks

As requisitioned from the U.S. Government Publishing Office (GPO) by the

US Department of Veterans Affairs (VA)

BID OPENING: Bids shall be publicly opened at 1:00 PM (CST), prevailing Dallas, TX time, on October 2, 2019.

For information of a technical nature call Jim Hunt at (214) 767-0451, Ext. 5. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18 )) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)).

BIDDERS, PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, 

as applicable, all pages under “OFFERS” (Page 8).

Facsimile bids are acceptable. Only submit one bid for a single bid jacket per fax transmission. Telegraphic, voice 

telephonic, other electronic, or mailgram bids are not acceptable. Refer to GPO Contract Terms (GPO Pub. 310.2). 

Facsimile bids must include the “Additional Rate” on Page 8. Submit bids to: Fax 214-767-4101, or send to U.S. 

Government Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242.

Bids must be received no later than the exact date and time specified.

BUY AMERICAN ACT - NOTE: In compliance with Contract Terms, Contractor must state within bid submitted 

the Country of origin where ALL end product is being manufactured. 

Indicate the Country of origin on Schedule of Prices on Page 8.

SUBCONTRACTING: The contractor may make contracts for the furnishing of all or any part of the supplies or 

work specified. Accordingly, Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01/18)), does not apply to this procurement.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment
Jacket 647-807 Page 2 of 12

 

COMPLIANCE REPORTING:

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for delivery schedules in accordance with the contract requirements by faxing to 

COMPLIANCE at efaxdallas@gpo.gov or at 800-865-5193. Personnel receiving the fax will be unable to respond to 

questions of a technical nature.

PREAWARD SURVEY:

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require other evidence of 

technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part 

of the financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

 (a) Printing Attributes -- Level III.

 (b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC 21.4):

 (a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved preproduction sample

P-9. Solid or Screen Tints Color Match Approved preproduction sample

P-10. Process Color Match Approved preproduction sample

PRODUCT: Fixed price/Indefinite Quantity of Suicide Prevention Cable Locks including labeling and wallet 

cards. See ‘Description’ for full details.

TITLE: SUICIDE PREVENTION CABLE LOCKS

QUANTITY: Indefinite Quantity

RESPONDENTS TO NOTE: This solicitation seeks to procure a maximum quantity for a fixed price. The GPO 

will award this order to the responsible quote providing complete production and delivery of the greatest number of 

suicide prevention cable locks for $724,950.00 (exclusive of any payment discounts). In the event of a tie quantity, 

award will be determined by the lower discounted cost. 
Jacket 647-807 Page 3 of 12

 

In addition to quoting a quantity for the price called for in these specifications, a quotation must also be submitted 

for each additional 1,000 cable locks produced at the same time as the initial order. The price quoted for additional 

quantities must be exclusive of all basic or preliminary costs. If author’s alterations are made during the proofing 

stage, the total quantity may be reduced in accordance with the contractor’s quoted additional rate to offset the cost 

of the author’s alterations.

*** NOTE: NO ADDITIONAL FUNDS EXIST FOR THIS PROCUREMENT. If any additional costs are incurred 

during the production of this job, the overall quantity will be decreased in lieu of an increase in money.

Contractor must submit two (2) samples of final product to the GPO Dallas Office. Samples are not included with 

contract-specified quantity.

PAGES: see “Description”

 

TRIM: see “Description”

DESCRIPTION: Suicide Prevention Cable Lock Specifications:

 15" heavy-duty steel cable lock.

o Must fit almost any handgun, rifle or shotgun.

o Prevents rounds from being chambered, magazines from loading, from engaging or

cylinders from moving.

o Easy and quick installation and removal.

o Cable lock padlock body type must be a composite material made of highly engineered polymer 

lock body with an internal hardened steel pins around the perimeter and hardened steel plates on 

top and bottom surrounding the locking mechanism.

o Cable lock must be ASTM compliant per F2369-04 (2016 or current revision).

o The cable lock offered must be listed by the California DOJ for use in firearms as listed here: 

https://oag.ca.gov/firearms/fsdcertlist/

o Cable lock must have a positive-cam locking mechanism or similar.

 Two (2) keys provided with each lock, keys should be made of steel with nickel plating.

 Coating/cover is to be red, close match to Pantone 1797.

 Cable lock body is to have a white imprint of the Veterans Crisis Line Logo (logo includes phone

number).

o Imprint on one side of lock in opaque white. Copy is line art illustration and text. Maximize 

imprint area.

 Production filesfor the Veterans Crisis Line Logo will be included in Press Ready PDF. See Pages 9-

11.

Cable lock label specifications (See Pages 9-10):

 An adhesive backed vinyl label containing 24/7 Confidential Crisis Support information adhered to

the cable lock (tag information supplied as a PDF).

o Label flat size is 5-1/2 x 1-1/2”, and when wrapped around the cable is 2-3/4 x 1-1/2”.

o Printing: Common image front and back. Copy is line art illustration, text, reverse in full or 

four process color.

 See attached for visual representation of the tag and how it is to be adhered to the cable lock. The

tag should be adhered to the base of the cable on the side without the locking mechanism, per 

supplied visual.

Wallet card Specifications (See page 11):

 Trim size: 3-3/8 x 2-1/8”
Jacket 647-807 Page 4 of 12

 

 Printing: Face and back. Line art illustration, reverses and text. Full or four color process. Use printing 

process consistent with printing on plastic. Do not use offset or screen printing.

 Material: 0.030” plastic with gloss finish

 Adequate margins

 Finishing: Trim to size with rounded corners

PRINTING: At contractor's option, the product may be produced via conventional offset or digital printing provided 

that Quality Level 3 standards are maintained. Final output must be wet ink, pigment-based with a minimum of 175 

line screen. Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 x 

2400 dpi plus a RIP that provides an option for high quality color matching such as Device Links Technology and/or 

ICC Profiles. Resolution that is enhanced or simulated by software will not be acceptable.

This solicitation includes attachment(s) that is/are an integral part of the specifications. 

Note: Contractors receiving this specification via fax machine will need to go on-line to the Contract Opportunities 

page within the GPO Contractor Connection section at the GPO web site, located at https://www.gpo.gov/how-towork-with-us/vendors/contract-opportunities in order to download the solicitation herewith.

All parties can obtain an e-mail copy of the solicitation prior to quotation deadline by e-mailing jhunt@gpo.gov with 

their request. Please include jacket number in subject line, request attachments in body of e-mail, and include alternate 

e-mail address if other than the sending e-mail address.

No additional payment will be allowed for the correction of errors due to the failure of the contractor to examine the 

attachments and thoroughly understand the nature and extent of the work to be performed.

GOVERNMENT TO FURNISH: Press Ready Adobe Acrobat PDF files for the suicide prevention cable lock label 

and wallet cards, and VA shipping labels will be emailed after award. See Attachments on pages 9-12.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform an extensive check 

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. 

Any errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to GPO.

The contractor shall create any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product in accordance with these specifications. 

PROOFS: PDF PROOF AND PRIOR TO PRODUCTION SAMPLE REQUIRED. Contractor to submit one 

Press Quality PDF soft proof (for content only) for each item. PDF proof must show department logo imposed on 

product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color 

match. Contractor must call Jim Hunt at 214-767-0451, ext. 5 to confirm receipt.

Email proofs on or before October 8, 2019 to brian.mano@va.gov, rick.gordon@va.gov, corey.terhune@va.gov and 

jhunt@gpo.gov. Jacket 647-807 must appear in the "Subject" line of the email.

If the contractor cannot provide an acceptable set of PDF proofs by this date or within a reasonably sufficient time to 

allow for proof review and printing BEFORE THE ESTABLISHED DELIVERY DATE, he/she may be required to 

show cause as to why the contract should not be terminated for default.

The proofs will be checked for quality and compliance with these specifications, approved or approved with 
Jacket 647-807 Page 5 of 12

 

comments and the contractor will be notified within ONE (1) workday after receipt. If, in the opinion of the GPO 

and/or Department, the proofs are not a true representation of the furnished copy, or contain noticeable defects they 

will be rejected, must be corrected and reproofed at no additional expense to the Government. The schedule stated 

elsewhere in these specifications CANNOT be extended to allow for such reproofing.

PRIOR TO PRODCUTION SAMPLES: Prior to the commencement of production of the contract production 

quantity, the contractor must provide SIX (6) prior-to-production samples, including locks, cables, all printed matter 

packed in a suitable sized zip lock bag (or equal) no later than October 21, 2019. Each prior-to-production sample 

must be constructed as specified using the form, ink, equipment, and methods of production which will be used in 

producing the finished product. Paper used for samples must be of the size, kind, and quality the contractor will 

furnish.

The Government will approve, conditionally approve, or disapprove the samples within ONE (1) workday of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further action 

required by the contractor. A notice of disapproval shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit 

additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of 

rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified above 

to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed 

to make delivery within the meaning of the default clause in which event this contract shall be subject to termination 

for default, provided however, that the failure of the Government to terminate the contract for default in such event 

shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping 

schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price 

for the production quantity.

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured.

The prior-to-production samples must be delivered by the date specified above to:

U.S. Department of Veteran Affairs 

400 Fort Hill

Canandaigua, NY 14424

ATTN: Corey Terhune (585-393-7767)

-----------------------------------------------------5 prior-to-production samples.

U.S. Government Publishing Office

1100 Commerce St, Rm 731

Dallas, TX 75242

------------------------------1 prior-to-production samples. Mark For: PTPSamples/Jacket 647-807/jh.
Jacket 647-807 Page 6 of 12

 

 

INK: Full or four color process including black, Pantone 541 (blue) and Pantone 1797 (red). Pantone colors MUST 

be close match.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 

2011.

 Cable lock Label: White Vinyl w/ Permanent High-tactile Adhesive, 3-4 mil

 Wallet Card: JCP Code O90, Printable Plastic Film (Synthetic Paper), Basis Size 25 X 38", 30 mil or equal.

MARGINS: Follow margins in pdf files. Adequate gripper.

BINDING: NA

PACKING: Cable locks and all necessary elements, including contractor supplied wallet cards, labels and the 

instructions, are to be individually packaged together and sealed in suitably sized Ziploc bags. Veterans Crisis

Line wallet cards are to be included in the packaging with each cable lock. Instructionsfor use are to be included

in the packaging with each cable lock. Individually packaged Cable locks should be boxed in quantities of 25 per 

inner carton with four (4) inner cartons per re-shippable carton for a total of 100 locks per re-shippable carton with a 

minimum bursting strength of 275 psi. Each re-shippable case shall have plastic strapping applied for additional 

durability and protection during transit. The requirement is two (2) plastic straps applied perpendicular to the taped 

flaps and one (1) plastic strip applied parallel to the taped flaps. Re-shippable cartons are to be palletized and secured 

with a minimum of three (3) steel straps running through the fork openings of the pallet, around the cartons and over 

the top of a 1⁄4” thick piece of plywood (that is approved for import into the United States) located on the top of the 

cartons to prevent damage.

LABELING AND MARKING (Package and/or Container label): Each carton must be labeled. The label MUST 

indicate full title, quantity, Jacket number, and total number of boxes shipped, i.e. 6 of 10. See Page 12. Small label 

should completed and placed on each inner carton. Use completed large label for any outer boxes and/or cartons. 

Contractor can reproduce Page 12 or contact GPO at jhunt@gpo.gov for a PDF version.

VA SUPPLIED SHIPPING LABEL MUST BE USED ON CARTONS.

F.O.B. DESTINATION: Via traceable means.

Minimum of 30% of quantity offered must be at destination no later than December 30, 2019 with final delivery on 

or before February 28, 2020. SEE SCHEDULE BELOW.

U.S. Department of Veterans Affairs

SDC/OPS Bldg, 37, Door 14

1

st Avenue (One Block North of 22nd Street)

Hines, IL 60141

Attn: John Burke 708-786-7758

-------------------------ALL SUICIDE PREVENTION CABLE LOCKS

U.S. Government Publishing Office

1100 Commerce Street, Suite 731

Dallas, TX 75242

----------------------------2 SUICIDE PREVENTION CABLE LOCKS as inspection sample. M/F Sample/J647-807/jh.

NOTIFICATION OF SHIPMENT: Contractor must notify the ordering agency on the same day that the product 

ships/delivers via email to brian.mano@va.gov and jhunt@gpo.gov. The subject line of this message shall be 
Jacket 647-807 Page 7 of 12

 

"Distribution Notice for Jacket 647-807, Req. #19-00285/013501. The notice must provide all applicable tracking 

numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping 

receipts upon agency request.

An email must be sent for each partial shipment until the final order has been fulfilled.

All shipments must be made via traceable means.

All expenses incidental to picking up and returning materials, and furnishing samples must be borne by the contractor. 

Also, refer to Articles 5 and 6, Supplemental Specifications, GPO Contract Terms, Publication 310.2, revised January 

2018.

SCHEDULE:

 Purchase Order and furnished material will be emailed from the Government Publishing Office, on or before 

October 4, 2019.

 PDF proof due to agency, GPO on or before October 8, 2019.

 Prior to Production Samples due to the agency, GPO on or before October 21, 2019.

 First delivery on or before December 30, 2019. MINIMUM QUANTITY OF 30% of final total.

 Second delivery on or before January 30, 2020. MINIMUM QUANTITY OF 30% of final total.

 Final delivery on or before February 28, 2010. Remaining balance.

All shipments F.O.B Destination, include cost in bid.

OFFERS: Offers must include the cost of all materials and delivery to each destination for each item listed in 

accordance with these specifications. 

In addition to a price for the quantity called for in these specifications, a price must also be submitted for each 

additional 1,000 items produced at the same time as the initial order. The price for additional quantities must be 

exclusive of all basic or preliminary costs. See page x. 

BILLING ADJUSTMENTS DUE TO SCHEDULED QUANTITY CHANGES (+/-) WILL BE AT THE 

CONTRACTOR'S "ADDITIONAL RATE". Prices for the "ADDITIONAL RATES" shall be based on a continuing 

run and must be exclusive of all preliminary charges and will not be a factor for determination for award. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242. Facsimile bids in response to this 

solicitation are permitted. Facsimile bids may be submitted directly to Fax No. (214) 767-4101. The jacket number 

and bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO 

Contract Terms, GPO Publication 310.2, as revised January 2018. Hand delivered bids are to be taken to: U.S. 

Government Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242, between the hours of 8:00 a.m. 

and 4:00 p.m., prevailing Dallas, TX time, Monday through Friday, excluding Federal Holidays. Contractor is to 

follow the instructions in the bid submission/opening area. If further instruction or assistance is required, call Jim 

Hunt at (214) 767-0451, Ext 5.
Jacket 647-807 Page 8 of 12

 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)

JACKET NUMBER: 647-807

All bidders must submit a total quantity for $724,950.00. Bidder complete the information below. 

TOTAL QUANTITY:_____________________ ADDITIONAL RATE: $ ______ PER 1,000 complete items.

COUNTRY OF ORIGIN: __________________________________________________________

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance period may 

result in expiration of the bid prior to award.

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _____________________________

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of page 8, initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID).

*******************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________

(Initials) (Initials)

*******************************************************************************************
Jacket 647-807 Page 9 of 12

 

ATTACHEMENT A 647-807 (Gunlock imprint, label visuals)
Jacket 647-807 Page 10 of 12

 

ATTACHEMENT B 647-807 (Gunlock and label Imprint)

Gunlock Imprint

Gunlock Label Imprint
Jacket 647-807 Page 11 of 12

 

ATTACHEMENT C 647-807 (Wallet Card Imprint, face and back)

Wallet Card Face

Wallet Card Back
Jacket 647-807 Page 12 of 12

 

Jacket 647-807 – Shipping/Packing Labels