TITLE: "APPOINTMENT AND BUSINESS CARDS" Program 2854-SP

Term: FEBRUARY 8, 2017 TO JANUARY 31, 2018 (With Options)

 

Basis Barton Printing Lithexcel Print House, The

Item No. DESCRIPTION of 090 10303 300 52436 310 71022

Award UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT: Except Items II & III

Black Ink or a Color Other than Black

(a) Per Printed Side

(1) Makeready and Setup Charges 171 x 7.50 1,282.50 2.00 342.00 25.00 4,275.00

(2) Per 100 Copies 435 x 1.75 761.25 0.80 348.00 3.00 1,305.00

Each Additional Color of Ink

(3) Makeready and Setup Charges 328 x 5.00 1,640.00 5.00 1,640.00 25.00 8,200.00

(4) Per 100 Copies 820 x 2.00 1,640.00 0.50 410.00 3.00 2,460.00

II. PAPER: Per 100 pages

(a) White or Colored Index, 110-lb 35 x 0.50 17.50 0.70 24.50 2.50 87.50

(b) White or Colored Vellum-Finish Cover, 65-lb 10 x 0.80 8.00 2.50 25.00

(c) White Matte Coated Cover, 80-lb 10 x 0.50 5.00 0.75 7.50 2.50 25.00

(d) White Litho (Gloss) Coated Cover, 80-lb 10 x 0.50 5.00 0.80 8.00 2.50 25.00

(e) White or Colored Linen Finish Cover, 65-lb 10 x 1.00 10.00 1.20 12.00 3.50 35.00

(f) White or Colored Linen Finish Cover, 80-lb 10 x 1.50 15.00 3.50 35.00

(g) White Neenah Solar Classic Crest Color 110-lb 350 x 1.00 350.00 1.25 437.50 4.25 1,487.50

III. ADDITIONAL OPERATIONS:

(a) Wrapping or Shrink-film packaging................each package 2 x 0.25 0.50 0.20 0.40 5.00 10.00

(b) Boxing.................................................per box 169 x 1.00 169.00 1.00 169.00 1.00 169.00

(c) Composition (not to exceed 15 lines).............per order 15 x 5.00 75.00 20.00 300.00 10.00 150.00

(d) Digital Content Proof 4 x 2.50 10.00 5.00 20.00 25.00 100.00

CONTRACTOR TOTALS $3,741.90 $18,389.00

DISCOUNT if any 2.00% 1.00% 37.42 0.25% 45.97

DISCOUNTED TOTALS AWARDED $3,704.48 $18,343.03

 Page 1 of 1
 THIS CONTRACT IS BEING SOLICITED AS A 

SMALL PURCHASE PROCUREMENT 

Program 2854-(1/22) Page 1 of 16

Specifications by JS 

Reviewed by BS 

U.S. GOVERNMENT PUBLISHING OFFICE 

Denver, Colorado 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

APPOINTMENT & BUSINESS CARDS 

as requisitioned from the U.S. Government Publishing Office (GPO) by 

Various Government Departments and Agencies 

Single Award 

NOTICE TO OFFERORS: The term of this contract is for one year and up to four option years

beginning Date of Award (DOA). The anniversary date of this contract shall be considered February 1. 

Special attention should be directed to the following clauses in Section 1 of this contract: "ECONOMIC 

PRICE ADJUSTMENT" and "NOTIFICATION". 

The total duration of this contract, including the exercise of any options under this clause shall not 

exceed 5 years. The contractor will be notified not later than 30 days before the contract expires if the 

Government makes the decision to not exercise the option for a subsequent period. 

Notwithstanding the above, and at the request of the Government, the term of the contract may be 

further extended (e.g. unforeseen delay or protest precludes making award on follow-on contract) for 

such period of time that may be mutually agreeable to the GPO and the contractor. 

REQUEST FOR QUOTATION: Please review the attached specifications and SUBMIT OFFERS BY 

MAILING OR FAXING QUOTATIONS ON "SECTION 4 - SCHEDULE OF PRICES" NO 

LATER THAN: 11:00 a.m. prevailing Denver, Colorado time, on January 31, 2017. 

Facsimile Telephone Number: (303) 236-5332 

Mail To: U.S. Government Publishing Office 

Denver Regional Office 

12345 West Alameda Parkway, Suite 208 

Lakewood CO 80228-2842 

For information of a technical nature call Jill Schaffer (303) 236-5292, extension 2 (no collect calls). 
Appointment & Business Cards Page 2 of 16

Program 2854-SP (1/22) 

SECTION 1 - GENERAL TERMS AND CONDITIONS

CONTRACT TERMS AND QUALITY ASSURANCE THROUGH ATTRIBUTES: Any contract 

which results from this Request for Quotation will be subject to the applicable articles of GPO Contract 

Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. June 2001)) and Quality Assurance Through 

Attributes Program (GPO Pub. 310.1, effective May 1979 (revised August 2002)). In case of conflict 

between these specifications and Contract Terms and/or Quality Assurance Through Attributes Program, 

these specifications will govern. 

The links for viewing of the most current versions of the mentioned documents are as follows: 

http://www.gpo.gov/pdfs/vendors/terms.pdf, & http://www.gpo.gov/pdfs/vendors/qatap.pdf 

GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also 

cancels and supersedes any other disputes language currently included in existing contractual actions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level IV. 

(b) Finishing Attributes -- Level IV. 

(c) Exceptions: Type Quality and Uniformity (P-7), and Solid or Screen Tints Color Match (P-9) 

at Level III. 

Inspection Levels (from ANSI/ASQC Z 1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

(b) Destructive Tests -- Special Inspection Level S-2. 

The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity Camera Copy/Average Type Dimension * 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

* Where electronic files are furnished, the Specified Standard in the absence of hard copy proofs 

and/or originals will be uniformity of image throughout the press run. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no 

adjustment for orders placed during the first period specified below. Pricing will thereafter be eligible 

for adjustment during the second and any succeeding performance period(s). For each performance 

period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period. Pricing adjustments under this clause are not 

applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. 

The first period will extend from DOA through January 31, 2018, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of 

the final period may vary. The first day of the second and any succeeding period(s) will be the effective 

date of the economic price adjustment for that period. 
Appointment & Business Cards Page 3 of 16

Program 2854-SP (1/22) 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published 

monthly in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes 

from the 12-month interval ending three (3) months prior to the beginning of the period being 

considered for adjustment. This average is then compared to the average of the monthly Indexes for the 

12-month interval ending November 2016, called the base index. The percentage change (plus or 

minus) of the variable index from the base index will be the economic price adjustment for the period 

being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase 

or decrease to be applied to invoices for orders placed during the period indicated. The contractor shall 

apply the percentage increase or decrease against the total price of the invoice less reimbursable postage 

or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted. 

NOTIFICATION: The contractor will be notified not later than 30 days before the contract expires if the 

Government makes the decision to not exercise the option for a subsequent period. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order 

will be supplemented by an individual "Print Order" for each job placed with the contractor. The print 

order, when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders 

by the Government. Orders may be issued under the contract from DOA through January 31, 2017 plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to 

the terms and conditions of the contract. The contract shall control in the event of conflict with any print 

order. A print order shall be "issued" upon notification by the Government for purposes of the contract 

when it is electronically transmitted or otherwise physically furnished to the contractor in conformance 

with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "ORDERING". The quantities of items specified herein are 

estimates only, and are not purchased hereby. Except as may be otherwise provided in this contract, if 

the Government's requirements for the items set forth herein do not result in orders in the amounts or 

quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment 

under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the 

items set forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, any requirements in excess of the 

limit on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract. 
Appointment & Business Cards Page 4 of 16

Program 2854-SP (1/22) 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the 

contractor will not accept an order providing for the accelerated shipment/delivery, the Government may 

procure this requirement from another source. 

The Government may issue orders that provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the "ORDERING"

clause of this contract. 

PAYMENT BY ELECTRONIC FUNDS TRANSFER (EFT): Public Law 104-134 of April 26, 1996, 

requires that Federal agencies convert from making payment by check to paying by electronic funds 

transfer (EFT). Accordingly, the U.S. Government Publishing Office (GPO) intends to issue payment 

by EFT under any contract or purchase order resulting from this solicitation 

To arrange for Electronic Funds Transfer payment, the contractor must complete a Standard Form 3881 

(ACH Vendor/Miscellaneous Payment Enrollment Form) and submit it to: U.S. Government 

Publishing Office, Procurement Accounting Division, Stop FMC, Washington, DC 20401. A copy 

of SF-3881 is available to be downloaded from the GPO Internet site at http://www.gpo.gov/ 

vendors/sfas.htm as an Adobe Acrobat PDF file. A new SF-3881 should be submitted for changes in 

company or financial institution information. Contractors already registered for EFT with the GPO need 

not reapply. 

The need for GPO Form 1034, "Public Voucher for Purchases" has been eliminated. You may use 

your own company’s invoice or while supplies last, at your option, you may continue to use GPO Form 

1034. To expedite your payment, remember to include the following items on your invoice: 

Jacket/Term Contract Number, Print order number, Discount terms, Quantity shipped, and Total 

Cost. Continue to submit evidence of shipment and/or delivery with your voucher/invoice. 

Although not a requirement at this time, the contractor is encouraged to submit the "Bar Code Cover 

Sheet" with the request for payment. The use of this document will greatly facilitate prompt payment to 

the contractor. The following website address will allow you to create the GPO payment barcode cover 

page http://winapps.access.gpo.gov/fms/vouchers/barcode/. 

PAYMENT: The Government Publishing Office will utilize the following procedure. Billing 

certification sheets for the work performed will be sent by the contractor to the ordering agency for 

examination and certification as to correctness of the billing as applicable to the work performed. The 

ordering agency is required to return the signed billing certification to the contractor within five (5) 

workdays of receipt. 

After examination and certification by the ordering agency the invoice/voucher, print order, proof of 

delivery, and the agency signed billing certification must be submitted to: Comptroller, 

U.S. Government Publishing Office, North Capitol and H Streets, NW, Washington, D.C. 20401. 

In addition the contractor is instructed to fax a duplicate set of these documents to the Denver 

GPO office. The fax number is 303-236-5332 ATTN: Procurement Technician or emailed to 

InfoDenver@gpo.gov.
Appointment & Business Cards Page 5 of 16

Program 2854-SP (1/22) 

For the purpose of earning the discount when a prompt payment discount is offered by a bidder, time 

will be computed from the date a correct invoice/voucher, print order, proof of delivery, and the 

agency signed billing certification is received by the GPO. 

Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print 

order series 05000, 25000, 45000, 65000, 85000 the billing certification requirement is WAIVED. 

NOTICE TO OFFERORS: The offer (SECTION 4 - SCHEDULE OF PRICES) and the GPO form 

910 may be facsimile transmitted direct to GPO office. 
Appointment & Business Cards Page 6 of 16

Program 2854-SP (1/22) 

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of face only and/or face and back cards requiring 

such operations as electronic pre-press, film making, printing, packing, and distribution. 

TITLE: Appointment and Business Cards. 

FREQUENCY OF ORDERS: Approximately 10 orders per year. It is anticipated that on 60% of the 

orders there may be as many as 40 different cards per print order. 

QUANTITY: Most individual card orders will be from 250 to 1,000 copies per name. It is anticipated 

that most orders will be for 250 each. 

TRIM SIZES: 3-1/2 x 2”. 

GOVERNMENT TO FURNISH: Print Orders, manuscript for typesetting, sample, hard copy visuals 

output from furnished files and/or electronic PDF files suitable for visuals but not reproduction to be 

used as a guide. CD-ROM, DVD or similar will be provided, or at the Government’s option, the data 

will be transmitted direct to the contractor’s facility via e-mail or to contractor's FTP site. The electronic 

media furnished by the Government will be generated on a MAC System or a Windows platform in a 

variety of software formats including, but not limited to: Adobe InDesign, Adobe Illustrator, Adobe 

PhotoShop, Adobe Acrobat PDF, QuarkXPress, Aldus Freehand, Corel Draw, Adobe PageMaker, 

Microsoft Publisher, Microsoft Word, Microsoft Office, and WordPerfect. NOTE: The contractor is to 

support upgrades of application software within one month of notification by ordering agency. 

Contractor must be capable of accepting data in these platform/formats for either direct input or 

conversion to his/her system as part of their basic charge to the Government. No additional time or 

compensation will be given to the contractor for common errors associated with file output from a 

different platform. See "Inspection of Files" for brief description of common errors. The contractor will 

be responsible for proofreading converted formats to ensure that all fonts have transferred platforms 

completely. Contractor will be responsible for final output that is in conformance with the visuals as 

provided. 

Fonts: Various PostScript Type 1 (printer and screen) fonts, True Type fonts, and Open Type fonts will 

be provided with each order. NOTE: The fonts provided are the property of the ordering agency and are 

provided for use on the order only. Using the furnished fonts for any job other than this one violates 

copyright law. All fonts should be eliminated from contractor's archive immediately after completion of 

the production run. 

Data will be provided in native application format with all necessary scans and graphics properly linked 

and in final position. Some files may be compressed using PKZip or similar compression software. 

INSPECTION OF ELECTRONIC FILES: Contractor to perform a basic check, preflight of the 

furnished files. Check for damaged disks, missing or damaged files, missing or damaged fonts, missing 

bleeds, improper trim size, improper color definition, and so on. The Contractor will not receive 

additional compensation or time for common errors associated with the output of files. Common errors 

include, but are not limited to: 1) color issues and shifts (RGB color data, no spot colors, loss of black 

plate), 2) page integrity (text reflow or type substitution), 3) errors associated with embedded graphics, 

4) missing prepress features (e.g. bleeds, trim marks), 5) loss of text characters from graphic elements, 

6) defining proper file output selection for the imaging device being used. The contractor is responsible 

for creating/extending bleeds, creating or correcting (altering) any necessary trapping, setting proper 

screen angles and frequency, defining proper file output selection for the imaging device being used, and 
Appointment & Business Cards Page 7 of 16

Program 2854-SP (1/22) 

ensuring that the black type is a solid black NOT a process build. Any errors other than those just 

described, media damage, or data corruption that might interfere with proper file imaging discovered at 

that time must be reported to the Contracting Officer IMMEDIATELY upon discovery. 

Prior to making any revisions, the contractor must make a "copy" of the original files, and then proceed 

to make any revisions to the "copy" as required. Upon delivery of the printed product the contractor 

must provide corrected native applications files (digital deliverables) if files are modified during 

production. The digital deliverables must be an exact reproduction of the final printed piece in native 

application file format (includes all files), and must be returned on the same media as the supplied files. 

The Government will NOT accept as digital deliverables PostScript files, Adobe Acrobat Portable 

Document Format (PDF) files, or any proprietary file formats unless specifically requested elsewhere in 

these specifications. 

Contractor must provide final output with text equivalent to a minimum of 2400 dpi and all equal to 150 

line screen or finer. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"GOVERNMENT TO FURNISH", necessary to produce the product(s) in accordance with these 

specifications. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on 

copy or film, must not print on finished product. 

FILMS: Films are NOT required; computer to plate is acceptable and is the preferred method of 

production. At the contractor's option, they may use film; however; the Government will not pay for any 

film costs, even if these costs are the result of author's alterations. 

Output resolution: Where electronic media is provided, the contractor MUST generate images, whether 

via films or direct to plate, equivalent to 2400 dpi. 

COMPOSITION: An occasional order may require the setting of a few lines of type. Type used should 

be the same or similar to copy being replaced. For typesetting not to exceed fifteen lines per single card, 

a typesetting charge will be allowed. The contractor(s) will be responsible for accuracy of typesetting. 

Various department logos and seals will be provided in the form of camera copy and/or digital files. 

Contractor to store this library of logo templates for used on orders as required. Contractor to place 

and/or replace any low resolution (FPO) illustrations from the library of logos. Additional logos may be 

uploaded to contractor's on-line inventory as necessary. 

NOTE: GPO imprint is not required 

PROOFS: The contractor is required to provide one set of digital content proofs (color or black), or 

digital PDF proofs (electronically transmitted via fax or e-mail). Digital color content proofs must be 

created using the same Raster Image Processor (RIP) that will be used to produce the product. 

At the Government’s option, electronically transmitted PDF "soft" proofs may be requested. When 

ordered, no charges will be allowed for these "soft" proofs. 

Proofs must be clean, free of extraneous marks, with all images clearly legible. Proofs must be 

identified with the jacket number, program number, print order number, and proof date. The contractor's 

firm name must not appear on any proofs. 
Appointment & Business Cards Page 8 of 16

Program 2854-SP (1/22) 

Cost of transporting proofs and materials to the Government and for their return to the contractor is to be 

borne by the contractor. 

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the 

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for 

this reproofing; such operations must be accomplished within the original production schedule allotted 

in the specifications. 

The contractor must not print prior to receipt of an "OK to print".

Submit proofs together with all of the furnished material to the address specified on the print order. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the "Government Paper Specification 

Standards No. 12" dated March 2011. Paper used under this contract MUST conform to the Resource 

Conservation and Recovery Act of 1976 and all subsequent amendments. Additional information 

regarding this will be furnished upon request. All paper used in each copy must be of a uniform shade. 

Stock provided by the contractor will be from the following list: 

 White or Colored Index, basis weight 110 lbs. per 500 sheets, 251⁄2 x 301⁄2" equal to JCP Code K10. 

Approximately 90% of the orders will print on white stock. 

 White or Colored Vellum-Finish Cover, 65 lbs. per 500 sheets, 20 x 26" equal to JCP Code L20. 

Approximately 90% of the orders will be on white stock. 

 White Matte Coated Cover, 80 lbs. Per 500 sheets, 20 x 26" equal to JCP Code L50. 

 White Litho (Gloss) Coated Cover, 80 lbs. Per 500 sheets, 20 x 26" equal to JCP Code L10. 

 White or Colored Linen Finish Cover, 65 lbs. or 80 lbs. per 500 sheets, 20 x 26" equal to JCP Code 

L21. Approximately 90% of the orders will print on white stock. 

 White Neenah Solar Classic Crest Color (or equal), 110 lbs. 

PRINTING: Print face only and/or face and back in black or a digital single ink color other than black 

plus an occasional additional ink color(s). Match Pantone Matching System colors as indicated on print 

order. 

INK: If lithographic ink is used in the performance of this contract, the ink shall contain not less than 

the following percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 

percent; and (c) heat-set ink, 10 percent. High quality color process printing on high speed heat-set 

presses is excepted when slow drying time significantly increases production costs. 

MARGINS: Margins as indicated on the print order or furnished copy. Adequate gripper available. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal 

sublots in accordance with the chart shown below. A random sample must be selected from each sublot. 

Do not choose copies from the same general area in each sublot. The contractor will be required to 

execute a statement furnished by GPO certifying that copies were selected as directed. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200
Appointment & Business Cards Page 9 of 16

Program 2854-SP (1/22) 

These randomly selected copies must be packed separately and identified by a special governmentfurnished blue label, affixed to each affected container. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list. 

In addition, a copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished 

certificate of selection must be included. A copy of the Government furnished certificate must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish 

the certificate may result in delay in processing the voucher INSPECTION SAMPLES: Occasionally, 

when so indicated on the print order, or otherwise requested, the first two copies of each order must be 

sent for inspection to U.S. Government Publishing Office, Denver Regional Office, 12345 West 

Alameda Parkway, Suite 208, Lakewood, Colorado 80228-2842, Attn: "Inspection Samples". 

These copies shall be considered as sample copies, and cannot be deducted from the total quantity 

ordered. The package or envelope containing these samples must be identified by the GPO jacket 

number, program number, print order number, title, and include a facsimile of the print order on which 

these samples were ordered. The contractor must comply with the shipping schedule regardless of this 

requirement for inspection samples. The contractor will be notified of the test results only if there are 

deficiencies. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue 

Label), contractor may be required to submit quality assurance random copies to test for compliance 

against the specifications. The print order will indicate the number required, if any. When ordered, the 

contractor must divide the entire order into equal sublots and select a copy from a different general area 

of each sublot. The contractor will be required to execute a statement furnished by GPO certifying that 

copies were selected as directed. Copies will be paid for at the running rate offered in the contractor's 

offer and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The 

copies are to be mailed at the same time as the first scheduled shipment. A copy of the print order must 

be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Jacket, Program, and Print Order 

numbers, must be furnished with billing for reimbursement of certificate fee. 

PACKING: Pack as indicated on the print order. Wrap (kraft paper or shrink-film) or box in suitable 

units. Box or wrap individual names together. Do not box or wrap more than one name in a package. 

Pack in shipping containers. Shipping containers are not to exceed 45 pounds gross weight. 

LABELING AND MARKING: Reproduce shipping container label from furnished reproducible, fill in 

appropriate blanks and attach to shipping containers. 

DISTRIBUTION: Prices offered are f.o.b. destination, freight prepaid and add. 

Contractor will be required to pickup print order and furnished materials (and to return government 

furnished materials and “Blue Label” samples) from various nationwide locations throughout the United 

States. 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same 

day to a single destination must be made via reimbursable traceable parcel post or traceable small parcel 

carrier, whichever method is most economical to the Government unless otherwise instructed. 
Appointment & Business Cards Page 10 of 16

Program 2854-SP (1/22) 

All expenses incidental to returning materials and furnishing sample copies must be borne by the 

contractor(s). 

For each order placed, contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to email address furnished on the Print Order. The subject line of this 

message shall be "Distribution Notice for Jacket XXX-XXX, P.O. XXXXX, Program 2854-SP, Print 

Order XXXXX". The notice must provide all applicable tracking numbers, shipping method, and Title. 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency 

request. 

SCHEDULE: No definite schedule can be established at this time. Orders will be scheduled according 

to the work involved and the time that can be allowed. The contractor must not start production of any 

job prior to receipt of the individual print order (GPO Form 2511). 

All agencies will wrap or otherwise prepare the furnished material for pickup by the contractor or 

contractor's agent. 

The schedule will begin the workday after notification of the availability of the print order and furnished 

material. 

The deliver/shipping date scheduled will be indicated on the print order and shall bind the contractor. 

Submit proofs as soon as the contractor deems necessary in order to comply with the shipping schedule. 

Proofs will be withheld no more than two (2) workdays from receipt at the ordering office until they are 

made available for pickup by the contractor. 

The proof hold period by the Government begins when proofs are received by the designated party and 

ends when the contractor is notified that the proofs are available for pick-up by the contractor or their 

designated service. 

Proofs, along with the Government furnished material, a copy of the print order, the contractor's usual 

proof cover memo form, and information identifying a point of contact and their phone number at the 

contractor's plant will be sent directly to the ordering agency by the contractor. The contractor is 

directed to use the furnished "Proof" label (or contractor’s standard "Proof" label provided it contains a 

full identification of the order) and to include a filled-out return bill of lading or similar document to be 

used by the agency for the return of the proofs. The cost of transporting of the proofs and the furnished 

materials BOTH ways is to be borne by the contractor. The contractor has the option of using their own 

personnel to pick up and deliver the proofs. Any terms and conditions on the contractor's proof 

documents are subordinate to GPO Contract Terms. 

Complete production and delivery must be made within 10 to 15 workdays from availability of print 

order and furnished material. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts 

must include the GPO jacket, program, and print order numbers: total quantity delivered, number of 

cartons, and quantity per carton: date delivery made: and signature of the Government agent accepting 

delivery. The original copy of this receipt must accompany the contractor's voucher for payment. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., 

will be furnished with each order or shortly thereafter. In the event such information is not received in 

due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule 

because of failure to request such information. 
Appointment & Business Cards Page 11 of 16

Program 2854-SP (1/22) 

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest offer by applying the prices quoted in the "SCHEDULE OF 

PRICES" to the following units of production which are the estimated requirements to produce one 

year's work under this contract. These units do not constitute, nor are they to be construed as, a 

guarantee of the volume of work which may be ordered under this contract. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES". 

I. (1) (2) (3) (4) 

 (a) 171 435 328 820 

 

II. (a) 35 

 (b) 10 

 (c) 10 

 (d) 10 

 (e) 10 

 (f) 10 

 (g) 350 

 

III. (a) 2 

 (b) 169 

 (c) 15 

 (d) 4 

 

The term of this contract is for one year and up to four option years. 
Appointment & Business Cards Page 12 of 16

Program 2854-SP (1/22) 

THIS PAGE INTENTIONALLY BLANK 
Appointment & Business Cards Page 13 of 16

Program 2854-SP (1/22) 

SECTION 4 - SCHEDULE OF PRICES 

Offers submitted are f.o.b. destination freight prepaid and add. 

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not 

be considered. 

Prices must include the cost of all required materials and operations for each item listed in accordance 

with these specifications. 

Offeror must make an entry in each of the spaces provided. Offers submitted with any obliteration, 

revision, or alteration of the order and manner of submitting offers, may be declared nonresponsive. 

Offers submitted with "NB" (No Bid), "NA" (Not Applicable), or blank spaces for an item may be 

declared nonresponsive. 

An entry of "NC" (No Charge) shall be entered if offeror intends to furnish individual items at no 

charge to the Government. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such 

action would be in the best interest of the Government. 

All vouchers/invoices submitted to the agency shall be based on the most economical method of 

production. 

Fractional parts of 100 will be prorated at the per 100 rate. 

A card is equal to 7 square inches (31⁄2 X 2”).

I. COMPLETE PRODUCT: Except Items III. and III. Prices quoted shall include the cost of all 

required materials and operations necessary for the complete production of the product listed in 

accordance with these specifications. 

 Black Ink 

 or a Color Each Additional 

 Other Than Black Color of Ink 

 Makeready Per Makeready Per 

 and Setup 100 and Setup 100 

 Charges Copies Charges Copies 

 (1) (2) (3) (4)

(a) Per printed side................... $ ________ $________ $ ________ $________

______________ 

(Initials) 
Appointment & Business Cards Page 14 of 16

Program 2854-SP (1/22) 

 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the net number furnished for the product(s) 

ordered. The cost of any paper required for makeready or running spoilage must be included in the 

prices offered. A card is equal to 7 square inches (31⁄2 X 2”).

 Per 100 cards 

 

(a) White or Colored Index, 110-lb......................................................... $ __________ 

(b) White or Colored Vellum-Finish Cover, 65 lb....................................... $ __________ 

 

(c) White Matte Coated Cover, 80 lb...................................................... $ __________ 

 

(d) White Litho (Gloss) Coated Cover, 80 lb............................................. $ __________ 

 

(e) White or Colored Linen Finish Cover, 65 lb.......................................... $ __________ 

(f) White or Colored Linen Finish Cover, 80 lb.......................................... $ __________ 

(g) White Neenah Solar Classic Crest Color 110 lb...................................... $ __________ 

III. ADDITIONAL OPERATIONS: 

(a) Wrapping or Shrink-film packaging...................................each package $ __________ 

 

(b) Boxing............................................................................ per box $ __________ 

(c) Composition (not to exceed 15 lines) ......................................each card $ __________ 

 

(d) Digital Content Proof...................................................per each card $__________ 

_____________ 

(Initials) 
Appointment & Business Cards Page 15 of 16

Program 2854-SP (1/22) 

DISCOUNTS ARE OFFERED FOR PAYMENT AS FOLLOWS: 

__________ Percent, _________calendar days. See Article 12 "Discounts" of Solicitation Provisions 

in GPO Contract Terms (Pub. 310.2). 

Offeror hereby acknowledges amendment(s) number (ed) _________________________ 

OFFERORS THAT ACCESS THE SPECIFICATIONS FOR THIS SOLICITATION VIA THE 

INTERNET FROM THE GPO WEBSITE MUST ACCESS THE GPO FORM 910 "BID" FROM 

THE PDF FILE AND SUBMIT IT ALONG WITH THE "SCHEDULE OF PRICES" AS 

REQUESTED BY THESE SPECIFICATIONS. 

OFFEROR'S NAME AND SIGNATURE: When responding by Fax or Mail, fill out and return one 

copy of all pages in "Section 4. - SCHEDULE OF PRICES", including initialing where indicated. In 

addition a completed signed copy of the form 910 is required. Do not enter prices on GPO form 910. 

NOTE: The schedule of prices will prevail in instances where prices are inadvertently entered on GPO 

form 910. 

Offeror _____________________________________________________ ______________________ 

(Contractor Code) 

____________________________________________________________________________________ 

(Street Address) 

____________________________________________________________________________________ 

(City, State) 

By_________________________________________________________________________________ 

(Signature and title of person authorized to sign this offer) 

_____________________________________________________ _________________________

(Person to be contacted) (Telephone Number) 

 ________________________________________ _________________________

(E-mail address) (Facsimile Number) 
Appointment & Business Cards Page 16 of 16

Program 2854-SP (1/22) 

SAMPLE OF THE QUOTE ENVELOPE 

In order to ensure proper processing of all offers the following information is suggested 

on all quote envelopes. 

Program Number 2854-SP

From: _________________________ 

Address:_________________________ 

 _________________________ 

 

Postage 

Stamp 

Required 

Here 

Offer Enclosed 

Offers will be received until 

January 31, 2017 at 11 A.M. 

prevailing Denver time.

U.S. Government Publishing Office 

Denver Regional Office 

12345 West Alameda Parkway, Suite 208 

Lakewood CO 80228-2842