Program: 136-S

Term: Date of Award to December 31, 2023

Title: Bar Coded Labels

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRIOR TO PRODUCTION SAMPLES:

 (a) Prior to Production Samples..........per roll..... 1 No Charge $0.00 No Charge $0.00 No Charge $0.00 $20.00 $20.00

II. PRINTING AND CONSTRUCTION:

 (a) Label Printing in one ink color...............................per order.......................

 (1) Makeready and/or Setup 40 $980.00 $39,200.00 No Charge $0.00 No Charge $0.00 No Charge $0.00

 (2) Running Per 1,000 Labels 24,100 $10.15 $244,615.00 $5.55 $133,755.00 $4.10 $98,810.00 No Charge $0.00

III. PACKING AND DISTRIBUTION:

 (a) Packing and sealing shipping containers..................per container.............. 603 $56.00 $33,768.00 No Charge $0.00 No Charge $0.00 No Charge $0.00

CONTRACTOR TOTALS $317,583.00 $133,755.00 $98,810.00 --------------------

DISCOUNT 0.00% $0.00 1.00% $1,337.55 0.50% $0.00 0.00% --------------------

DISCOUNTED TOTALS $317,583.00 $132,417.45 $98,810.00 --------------------

ID CARD

ELLISVILLE, MO

BIS LABEL INC.

CORONA, CA ST. PETERSBURG, FL. CINCINNATI, OH

AMLON INDUSTRIES INC. BAY TECH LABEL

1 of 2
Program: 136-S

Term: Date of Award to December 31, 2023

Title: Bar Coded Labels

BASIS OF

ITEM NO. DESCRIPTION AWARD

I. PRIOR TO PRODUCTION SAMPLES:

 (a) Prior to Production Samples..........per roll..... 1

II. PRINTING AND CONSTRUCTION:

 (a) Label Printing in one ink color...............................per order.......................

 (1) Makeready and/or Setup 40

 (2) Running Per 1,000 Labels 24,100

III. PACKING AND DISTRIBUTION:

 (a) Packing and sealing shipping containers..................per container.............. 603

CONTRACTOR TOTALS

DISCOUNT

DISCOUNTED TOTALS

UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

No Charge $0.00 $150.00 $150.00 No Charge $0.00 No Charge $0.00

No Charge $0.00 No Charge $0.00 No Charge $0.00 No Charge $0.00

$5.73 $138,093.00 $3.80 $91,580.00 $5.35 $128,935.00 $4.00 $96,400.00

No Charge $0.00 $5.00 $3,015.00 No Charge $0.00 No Charge $0.00

$138,093.00 $94,745.00 $128,935.00 $96,400.00

0.00% $0.00 0.00% $0.00 1.00% $1,289.35 1.00% $964.00

$138,093.00 $94,745.00 $127,645.65 $95,436.00

AWARDED

ALL BARCODE SYSTEMS

WESTMINISTER, CA

CURRENT CONTRACTOR

ALL BARCODE SYSTEMS

NOVAVISION, LLC

BOWLING GREEN, OH

APPLICATION, INC.

CHULA VISTA, CA

VANTAGE ID 

2 of 2
Program 136-S Page 1 of 14

Specifications by DLL

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Bar Coded Labels

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of State

Single Award

CONTRACT TERM: The term of this contract is for the period beginning Date of Award and ending 

December 31 2023, plus up to two (2) optional 12-month extension period (s) that may be added in accordance 

with the “OPTION TO EXTEND THE CONTRACT TERM” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC Time, on January 17, 2023, at 

the Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will NOT be a public 

bid opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

must submit email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission will be 

accepted at this time. 

The Program 136-S and bid opening date must be specified in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact David Love at (202) 512-0104 or email dlove@gpo.gov.
Bar Coded Labels Page 2 of 14

136-S (12/23)

SECTION 1 - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf

SUBCONTRACTING: Subcontracting is not allowed.

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level IV.

(b) Finishing (item related) Attributes – Level IV. 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

(c) Exceptions: 

1) The Bar Code must function properly when processed through an Analog and/or Digital Barcode 

scanning device. An order shall be rejected when its OCR print read rate is below 98% on the first pass 

through the specified reading equipment. 

2) Labels must function properly when dispensed from any commercially available automated barcode 

dispenser.

3) ISO 15416/ANSI X3.182 - Guideline for Bar Code Quality, and ANSI/AIM x5-2 USS-39 shall apply 

to these specifications. The revisions of these standards which are effective as of the date of this contract 

are those which shall apply.

ANSI Standards may be obtained from the American National Standards Institute, www.ansi.org.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Average Type Dimension 

Controls on Numbers: Contractor will be provided a start number for each location at the beginning of the 

contract. It shall be the contractor’s responsibility to record, track, sequentially number each label, and ensure 

that there are no missing or duplicate numbers during the term of the contract (this shall apply to barcode 

numbers, as well as human readable numbers). 
Bar Coded Labels Page 3 of 14

136-S (12/23)

Inspection Responsibility: The contractor is responsible for performance of all inspection requirements deemed 

necessary to assure that supplies conform to the prescribed requirements. 

Supplier Certification: The supplier shall certify with each carton that the labels contained therein are correct in 

count, numbering, printing, die cutting, and packaging.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed three years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to December 31 2023, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending 

September 30, 2022, called the base index. The percentage change (plus or minus) of the variable index from the 

base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.
Bar Coded Labels Page 4 of 14

136-S (12/23)

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor/subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractors’ facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet(s) 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the 

Government’s option, the postaward conference may be held via teleconference.

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through December 31 2023, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.
Bar Coded Labels Page 5 of 14

136-S (12/23)

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required), utilizing 

the GPO barcode coversheet program application, is the most efficient method of invoicing. Instruction for using 

this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”
Bar Coded Labels Page 6 of 14

136-S (12/23)

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of pressure sensitive (self-sticking) bar code labels requiring 

such operations as: thermal transfer printing, construction, die-cutting, packing, product identification, and delivery. 

TITLE: Bar Code Labels.

NUMBER OF ORDERS: Approximately 30 to 50 orders per year. 

QUANTITY: Approximately 40,000 to 1,500,000 labels per order with an occasional order for up to 5,000,000

labels. Labels are to be delivered on rolls. Quantities ordered must be exact. 

Site Locations

Approx. annual 

requirement by 

site:

Newark, DE 19711 12,000,000

Irving, TX 75039 12,000,000

Atlanta, GA 30303

2,500,000 or less

Aurora, CO 80014

Boston, MA 02222

Buffalo, NY 14203

Charleston, SC 29405

Chicago, IL 60605

Dallas, TX 75242

Detroit, MI 48226

El Paso, TX 79901

Honolulu, HI 96850

Hot Springs, AR 71913

Houston, TX 77002

Los Angeles, CA 90024

Miami, FL 33132

Minneapolis, MN 55401 

New Orleans, LA 70130

New York, NY 10014

Philadelphia, PA 19106

Portsmouth, NH 03801

San Diego, CA 92101

San Francisco, CA 94105

San Juan, PR 00940

Seattle, WA 98104

Somersworth, NH 03878

Springfield, VA 22153

St. Albans, VT 05478

Stamford, CT 06902

Tucson, AZ 85710

Washington, DC 20006

Washington, DC 20006
Bar Coded Labels Page 7 of 14

136-S (12/23)

TRIM SIZE: 2-5/8 x 3/4” 

GOVERNMENT TO FURNISH: Print Order listing addresses and quantities. Start numbers will be provided at 

the beginning of the term of the contract for each office/location.

Exhibit 1: Barcode

Exhibit 2: Roll Winding 

Exhibit 3: Barcode Packaging

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications.

PRIOR TO PRODUCTION SAMPLES: 

Prior to Production samples will be required for the first print order only, unless waived by the Government. 

The sample requirement for this contract is not less than one (1) test roll, printed with eye readable numbers and 

bar coded from 123456789 through 123458788. 

The test roll will be inspected and tested and must comply with the specifications as to construction, kind, and 

quality of materials. Packaging of the prior to production test roll should be representative of what the actual agency 

orders will look like.

Prior to the commencement of production of the contract production quantity, the contractor shall submit the sample

test roll to: Occam Solutions, 30 Centre Road, Unit 10, Somersworth, NH 03878. Attn: Karen Wheeler (603-692-

4233).

The container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include 

the GPO jacket, purchase order, and program numbers. The test roll must be submitted in sufficient time to allow 

Government testing of the test roll, production and shipment in accordance with the shipping schedule.

The test roll will be inspected and tested and must comply with the specifications in all respects. If machine 

processing of the final product is indicated in the specification, the samples will be tested and must function 

satisfactorily on the equipment indicated.

The Government will approve, conditionally approve, or disapprove the test roll within two (2) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefor.

If the test roll is disapproved by the Government, the Government, at its option, may require the contractor to submit 

additional test roll(s) for inspection and test, in the time and under the terms and conditions specified in the notice 

of rejection. Such additional test roll(s) shall be furnished, and necessary changes made, at no additional cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified above 

to inspect and test any additional test rolls required.

In the event the additional test roll(s) are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.
Bar Coded Labels Page 8 of 14

136-S (12/23)

In the event the Government fails to approve, conditionally approve, or disapprove the test roll within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the test roll submitted is at the contractor’s risk. The test roll(s)

will not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract 

price for the production quantity.

All test rolls shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

PROOFS: None required.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.

Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf.

White Litho Coated Label Paper, Thermal Transfer with Permanent Adhesive Backing, basis weight: 50 to 60 lbs.

per 500 sheets 25 x 38”

PRINTING AND NUMBERING: Each label prints a number and a barcode in black and contains margins (quiet 

zone). Thermal transfer printing required. Printing is to be centered horizontally in the label. The bar code height is 

1/2" and the length is not to exceed 2". Numbers are 1/8" high in OCR-B type style font. The start/stop code shall 

be the asterisk character (*) in bar code form, but not printed on the label in (human interpretation) readable form. 

See Exhibit 1: Barcode

There may be no missing bar code numbers. Bar codes use the Uniform Symbology Specification – code 39 (new 

standard) bar code system, for noncontact reading, in accordance with ANSI x3.182 and ANSI/AIM x5-2. The bar 

code must be positioned in accordance with Federal Standards 123. To insure against duplicate or missing numbers, 

contractor shall verify and confirm the correct starting number for each order placed with the contact person listed 

on the print order, via facsimile or electronic mail. Contractor must not print prior to receiving an “OK TO PRINT”.

NOTE: The GPO imprint requirement is waived and must not print on the final product.

DENSITY: Medium density (5.5 characters per inch).

REFLECTIVITY: Shall exceed 80%

READ RATE: First read rate of 95% or better.

VOIDS AND SPOTS: Zero defects.

EDGE ROUGHNESS: Not to exceed 0.5 mils

AGING: No reduction in readability after one week at 150 degrees F and 85% relative humidity.

ABRASION: Withstand 75 cycles based on the Tabor Abrasion test or equivalent (using CS-10 abrasive wheels 

and 500-gram load). No reduction in scan ability should occur.
Bar Coded Labels Page 9 of 14

136-S (12/23)

Contractor must verify accuracy of the barcoding. The barcoding must be easily readable by an Analog and/or 

Digital Barcode scanning device. The contractor must maintain the quality and accuracy of the barcodes throughout 

the entire run.

CONSTRUCTION: Coat the entire back of each label with a permanent type, long life pressure sensitive adhesive 

and mount centered on a suitable 2-5/8" wide continuous backing sheet with 1/8” space between labels vertically. 

Die-cut labels to 2-1/2 x 3/4" with rounded corners and with all waste removed; do not penetrate backing sheet. 

Deliver on rolls of 2,000 labels, wound on a suitable core, having a 3" inside diameter opening; printing to the 

inside, foot with the low number off the roll first. The label roll shall have no less than a 3-foot unlabeled starting 

strip carrier (continuous backing strip). The end of the roll shall have no less than a 3-foot unlabeled strip carrier 

(continuous backing strip). Wind direction is 6. Total thickness of label, adhesive and backing sheet carrier is 

approximately 6.00 mils. Label will be dispensed on one of any commercially available dispensers. Label will be 

used on wood pulp-based paper and shall adhere to paper and remain for a minimum of 5 years. 

See Exhibit 2: Roll Winding. 

Minimum shelf life for rolls or labels is 2 years. 

Adhesive must be resistant to ultra-violet radiation, heat, and humidity in storage environment of 0 degrees F to 

120 degrees F where relative humidity ranges from 5 to 95 percent may be expected to occur. Seal Strength –

Testing with finger at 72 degrees F room temperature after label has cured for 72 hours on paper, will tear fibers of 

wood pulp paper.

PACKING: See Exhibit 3 - Barcode Packaging

Shrink-film wrap each roll. Each roll must be labeled with the sequence range of that roll. 

Pack 20 rolls per shipping container.

Rolls must be enclosed within box in order (by sequence).

Each roll must be labeled 1 of 20, 2 of 20, 3 of 20, etc. (1 being the lowest sequence, 20 being the highest)

Each box must be labeled 1 of X, 2 of X, 3 of X, etc. (1 being the lowest sequence, X being the highest). 

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on www.GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

NOTE: Each shipping container label must include the number of rolls in the container, the sequence enclosed 

within the container, Agency Name, Address and how many boxes are included in the shipment to that destination. 

DISTRIBUTION: Deliver f.o.b. destination to approximately 31 nationwide addresses. Delivery of 1 up to 31

addresses will be required on each print order. Inside delivery to room/suite number indicated will be required. 

All shipments must be done by “traceable means”. No freight services as this is a controlled item and must be 

traceable at all times.

SECURITY/WARNING: The contractor shall take all necessary precaution to insure against loss of labels or 

other reproducibles at any time prior to delivery by him/her to a transportation agent or delivery destination. Proper 

control and handling must be maintained at all times to prevent labels or materials required to produce the product 

ordered under these specifications from falling into unauthorized hands. Unless otherwise indicated herein, all extra 

copies, materials, waste, etc., must be destroyed.
Bar Coded Labels Page 10 of 14

136-S (12/23)

SHIPPING DOCUMENTATION:

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to: karen.wheeler@occamsolutions.com. The subject line of the email shall be “Distribution Notice for 

Program 136-S, Jacket Number and Print Order”. The notice must provide all applicable tracking numbers, shipping 

method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon 

agency request. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

No definite schedule can be predetermined. Multiple print orders may be placed in a single day.

Print Order may be picked up from: Occam Solutions, 30 Centre Road, Unit 10, Somersworth, NH 03878. Attn: 

Karen Wheeler (603-692-4233).

NOTE: At contractor’s option print order may be faxed or emailed.

The following schedule begins the workday after notification of the availability of print order; the workday after 

notification will be the first workday of the schedule

Submit prior to production samples soon as the contractor deems necessary in order to comply with the shipping 

schedule.

Contractor must complete production and distribution of each order within 30 working days after receipt of “OK 

TO PRINT”.

The ship/deliver date indicated on the print order is the date products ordered must be delivered.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be

furnished with each order or shortly thereafter. In the event such information is not received in due time, the

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request

such information.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel receiving the 

email or call will be unable to respond to questions of a technical nature or to transfer any inquiries.
Bar Coded Labels Page 11 of 14

136-S (12/23)

SECTION 3 – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the "Schedule of Prices".

I. (a) 1

(1) (2)

II. (a) 40 24,100

III. (a) 603
Bar Coded Labels Page 12 of 14

136-S (12/23)

THIS PAGE IS INTENTIONALLY BLANK
Bar Coded Labels Page 13 of 14

136-S (12/23)

SECTION 4 – SCHEDULE OF PRICES

Bids offered are f.o.b. destination to approximately 31 nationwide destinations.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. 

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be 

declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest 

of the Government.

Fractional parts of 1,000 will be prorated at the per 1,000 rate.

I. PRIOR TO PRODUCTION SAMPLES: Price offered shall be all-inclusive for producing prior to production 

samples in accordance with these specifications and must include the cost of all required materials, operations, 

and delivery of samples.

(a) Prior to Production Samples................................ per roll.....................................................$__________

II. PRINTING AND CONSTRUCTION: Prices offered shall be all-inclusive for printing and construction in 

accordance with these specifications and must include the cost of all required materials and operation 

(reproducibles, printing, construction, die-cutting, and shrink-film wrapping) necessary for the complete

production of the product listed as defined in Section 2.-Specifications. 

NOTE: Contractor will be allowed only one (1) makeready charge under line item II. (a)(1) per print order 

placed.

Makeready Running 

and/or Setup Per 1,000 Labels

(1) (2)

(a) Label printing in one ink color............................ per order........................$__________ $__________

III. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of all shipping containers, all necessary packing materials, labeling or marking, generating and affixing 

address labels, in accordance with these specifications.

(a) Packing and sealing shipping containers............. per container............................................$__________

____________

(Initials)
Bar Coded Labels Page 14 of 14

136-S (12/23)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance period may result in 

expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By ________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
Exhibit 1

076554204

Exhibit 2

lowest number
Exhibit 3

SHIP FROM: BOX ___ OF ___

 PRINT ORDER___________

DEPT: Department of State

SEQUENCE NUMBER:

 

TITLE: 

BOSTON AGENCY

BARCODE LABELS

ROLLS:

01 - 20

SHIP TO:

BOSTON PASSPORT AGENCY

ATTN: ASHLEY KEHOE

10 CAUSEWAY STREET, SUITE 247

BOSTON, MA 02222-1091

QUANTITY PER CONTAINER:

40,000 LABELS (20 Rolls of 2000)

LABEL ABOVE SHOULD BE PLACED ON THE OUTSIDE OF EVERY BOX. THE COLUMN TO 

THE LEFT WILL NOT CHANGE – THE COLUMN TO THE RIGHT WILL. Sequence number should 

be the 40,000 labels within that particular box. Box 1 of 2 could be 2 of 8, etc. Each sequence is 

assigned to a passport agency.....that agency should be in the title (this will be clearly marked on the 

Print Orders). Shipping address will also be clearly marked on the print orders.

Shipping Boxes should be – 12”w x 12”d x 11”h (OR BEST FIT). Boxes should be heavy duty and 

should travel well. Within the boxes....there should be 5 stacks of 4 Rolls of labels in each. 

Each roll must be shrink-wrapped and labeled with sequence of that roll and marked roll 1 of 20, 2 

of 20, 3 of 20 etc. Roll 1 for the box example above would be 106922001 – 106924000, etc.

A

B C

D

E

ROLL 1

ROLL 2

ROLL 3

ROLL 4

TOP

BOTTOM

ROLL 17

ROLL 18

ROLL 19

ROLL 20

TOP

BOTTOM

ROLL 13

ROLL 14

ROLL 15

ROLL 16

TOP

BOTTOM

FRONT OF BOX (WITH SHIPPING LABEL)

ROLL 17

ROLL 18

ROLL 19

ROLL 20

ROLL 5

ROLL 6

ROLL 7

ROLL 8

TOP

BOTTOM

ROLL 9

ROLL 10

ROLL 11

ROLL 12

TOP

BOTTOM