PROGRAM 4567-S TERM: July 25, 2019 through June 30, 2020

TITLE Change of Command Invitations and Programs

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING/IMAGING:

1. Print/Image CoC Invitations:

 (a) Printing/Imaging Cards in black ink:

 (1) Makeready and/or Setup...each side 4 $5.00 $20.00 $6.00 $24.00 $100.00 $400.00

 (2) Running per 100 Copies...each side 16 $1.00 $16.00 $2.00 $32.00 $10.00 $160.00

 (b) Printing/Imaging Cards in full color:

 (1) Makeready and/or Setup...each side 9 $25.00 $225.00 $8.00 $72.00 $100.00 $900.00

 (2) Running per 100 Copy...each side 24 $2.00 $48.00 $4.00 $96.00 $15.00 $360.00

 (c) Printing/Imaging Mail/Reply Envelopes in black ink:

 (1) Makeready and/or Setup...each envelope 5 $10.00 $50.00 $38.00 $190.00 $50.00 $250.00

 (2) Running per 100 Copies...each envelope 11 $2.00 $22.00 $2.00 $22.00 $7.50 $82.50

2. Print/Image CoC Programs in full color (includes blanks):

 (1) Makeready and/or Setup...each page/cover 140 $25.00 $3,500.00 $6.00 $840.00 $10.00 $1,400.00

 (2) Running per 100 copies...each page/cover 284 $5.00 $1,420.00 $3.25 $923.00 $15.00 $4,260.00

II. STOCK/PAPER:

1. Change of Command Invitations:

 (a) White Smooth and Fancy-Finish Cover (80 lbs.):

 (1) Flat Panel Cards, all sizes...per 100 cards 29 $8.00 $232.00 $1.75 $50.75 $10.00 $290.00

 (2) Tent Folded Cards, all sizes...per 100 cards 3 $6.00 $18.00 $3.50 $10.50 $25.00 $75.00

 (b) Mail and Reply Envelopes, all sizes...per 100 envelopes 11 $3.50 $38.50 $8.25 $90.75 $7.50 $82.50

2. Change of Command Programs:

(a) White Offset Book (60 lbs)...per 100 leaves 46 $1.00 $46.00 $0.65 $29.90 $2.00 $92.00

(b) White Litho (Gloss) Coated Book (60-lbs.)...per 100 leaves 46 $1.60 $73.60 $0.85 $39.10 $2.00 $92.00

(c) White Litho (Gloss) Coated Cover (80-lbs.)...per 100 leaves 43 $4.00 $172.00 $1.30 $55.90 $4.00 $172.00

(d) White Offset Cover (80-lbs.)...per 100 leaves 7 $3.00 $21.00 $1.20 $8.40 $4.00 $28.00

III. DISTRIBUTION CHARGES:

(a) Zone 1...each 45# container 17 $68.00 $1,156.00 $15.00 $255.00 $20.00 $340.00

(b) Zone 2...each 45# container 1 $58.00 $58.00 $20.00 $20.00 $40.00 $40.00

CONTRACTORS TOTALS $7,116.10 $2,759.30 $9,024.00

PROMPT PAYMENT DISCOUNT 1.00% $71.16 1.00% $27.59 0.25% $22.56

DISCOUNTED TOTALS 20 days $7,044.94 20 days $2,731.71 20 days $9,001.44

Abstracted by: Teri Doughty-Shoffstall 6/24/2019

Abstract reviewed by: Linda Price 6/26/2019

THE PRINT HOUSE

Brooklyn, NY

AWARDED

 

PIONEER PRINTING

 

LITHEXCEL

Albuquerque, NM Lodi, NY
Program 4567-S Page 1 of 19

Specifications by LLP 

Reviewed by WL 

This procurement is being solicited as a Small Purchase Request for Quotation (RFQ). The sealed bidding 

terminology as used throughout these specifications is synonymous with their negotiated procurement 

counterparts unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Columbus, Ohio 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Change of Command Invitations and Programs 

as requisitioned from the U.S. Government Publishing Office (GPO) for the 

Department of Homeland Security for U.S. Coast Guard Ninth District Cleveland, Ohio 

Single Award 

TERM OF CONTRACT 

The term of this contract is for 1 year (base year period of July 1, 2019 through June 30, 2020) and 4 option year 

periods (July 1, 2020 through June 30, 2021; July 1, 2021 through June 30, 2022; July 1, 2022 through June 30, 

2023; and July 1, 2023 through June 30, 2024). Special attention is directed to the following provision and 

clauses in Section 1 of this contract: “Option to Extend the Term of Contract”, and “Economic Price 

Adjustment”. 

SUBMIT QUOTE TO 

U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112-B, Columbus, OH 

43215. Quote must be clearly marked on the outermost envelope/package with company name and address of the 

bidder, program number, and quote date. Bidder’s option to telefax quote to Columbus RO, (614) 488-4577. 

Telegraphic and e-mail quotes transmitted to GPO offices WILL NOT be considered. Quotes must be 

received by the below date and time, late quotes will not be considered.

QUOTES ARE REQUESTED BY: 2:00 p.m., prevailing Columbus, Ohio time June 25, 2019

BIDDERS PLEASE NOTE 

 Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding. The 

contract has been significantly revised and combines Programs 3552-S and 4567-S. 

 The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages 

of SECTION 4. – SCHEDULE OF PRICES. 

 GPO has issued a new GPO Publication 310.2, GPO Contract Terms – Solicitations Provisions, 

Supplemental Specifications, and Contract Clause (Rev. 1-18). Prospective bidders should carefully read 

this publication as the applicable terms within become an integral part of this contract. The document is 

posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of 

major revisions. 

 Current contract abstracts available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

 For information of a technical nature call Linda Price at (614) 488-4616, ext. 7 (No collect calls). 
Change of Command Invitations and Programs Page 2 of 19 

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SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS 

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 1-18)) 

and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub. 

310.1, effective May 1979 (Rev. 08/02)). 

 GPO Contract Terms (GPO Publication 310.2): 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

 GPO QATAP (GPO Publication 310.1): 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf

QUALITY ASSURANCE LEVELS AND STANDARDS 

The following levels and standards shall apply to these specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level III. This shall include an image reproduced by any means. 

(b) Finishing Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z 1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

 P-7. Type Quality and Uniformity Furnished File 

 P-8. Halftone Match (Single and Double Impression) Approved Proofs 

 P-10. Process Color Match Approved Proofs/Digital File 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

EXTENSION OF TERM OF CONTRACT 

At the request of the Government, the term of any contract resulting from this solicitation may be extended for 

such period of time as may be mutually agreeable to the GPO and the contractor. 

OPTION TO EXTEND THE TERM OF CONTRACT 

The Government has the option to extend the term of this contract for a period of 12 months by written notice to 

the contractor not later than 30 days before the contract expires. If the Government exercises this option, the 

extended contract shall be considered to include this clause, except, the total duration of the contract may not 

exceed 5 years (June 30, 2024) as a result of, and including, any extension(s) added under this clause. Further 

extension may be negotiated under the “Extension of Term of Contract” clause. See also “Economic Price 

Adjustment” clause for authorized pricing adjustment(s). 

 
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4567-S (06/20) 

ECONOMIC PRICE ADJUSTMENT 

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any 

pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the 

adjustment. 

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be 

eligible for adjustment during the second and any succeeding performance period(s). For each performance 

period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from July 1, 2019 through June 30, 2020, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 

12-month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending 

March 31, 2019, called the base index. The percentage change (plus or minus) of the variable index from the 

base index will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

NOTE: This contract does not have a Paper Price Adjustment clause. 

PRE-AWARD SURVEY 

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to require other evidence 

of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of 

the following financial documents: 

1. Most recent profit and loss statement 

2. Most recent balance sheet 

3. Statement of cash flows 

 
Change of Command Invitations and Programs Page 4 of 19 

4567-S (06/20) 

4. Current official bank statement 

5. Current lines of credit (with amounts available) 

6. Letter of commitment from paper supplier(s) 

7. Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS 

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. 

The purchase order will be supplemented by an individual “Print Order” for each job placed with the contractor. 

The print order, when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order. 

ORDERING 

Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. 

Orders may be issued under the contract from July 1, 2019 through June 30, 2020 plus for such additional 

period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of 

the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS 

This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

“Ordering”. The quantities of items specified herein are estimates only, and are not purchased hereby. Except as 

may be otherwise provided in this contract, if the Government’s requirements for the items set forth herein do not 

result in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for an 

equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and 

the Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement 

from another source. 

 
Change of Command Invitations and Programs Page 5 of 19 

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The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract. 

DELIVERY/SHIPPING STATUS INFORMATION 

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (and/or shipment as applicable) for proofs and delivery schedules in accordance with the contract 

requirements by contacting Columbus RO via e-mail to trackcolumbus@gpo.gov or by calling (614) 488-4616, 

ext. 6, or by faxing to (614) 488-4577. Personnel receiving e-mail, phone call, or fax, will be unable to respond to 

questions of a technical nature or transfer any inquiries. 

PAYMENT 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. Instruction for using this method can 

be found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractor’s billing invoice must be itemized in accordance with the line items in “Section 4. – Schedule of 

Prices.” 

At time of invoicing, the contractor shall submit a copy of the print order, PDF of the complete product, 

contractor’s invoice, and all delivery receipts via e-mail to infocolumbus@gpo.gov. 

 
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Change of Command Invitations and Programs Page 7 of 19 

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SECTION 2. – SPECIFICATIONS 

SCOPE 

These specifications cover the production of Change of Command Invitations and Programs requiring such 

operations as electronic submission of orders, electronic prepress, typesetting and artwork, reproducibles, proofs, 

printing/imaging in black ink and/or full color, construction, binding, packing, and delivery. 

TITLE 

Change of Command Invitations and Programs 

INVITATIONS 

Invitations to Change of Command ceremonies will consist of one or more of the following: invitation cards, 

RSVP cards, seating cards, map cards, information cards, reply envelopes, and/or mailing envelopes. 

PROGRAMS 

Programs for Change of Command ceremonies will be saddle-folded or saddle-stitched pamphlets. 

NUMBER OF ORDERS/ITEMS/PAGES/COPIES 

Based on prior year usage, approximately 18 orders per year. Up to 500 copies per order. 

INVITATIONS 

Based on prior year usage, approximately 4 orders per year, up to 8 items per order, anticipate 16 items per year. 

Anticipate the following: 

Table 1: Anticipated Items for Invitations 

Product Type Anticipated Items Average Copies 

Cards 

2 

3 

6 

100 

200 

400 

Envelopes 

2 

1 

2 

50 

200 

400 

NOTE: Orders may have different quantities for each item ordered, not all orders will have 8 items. Not all 

orders will require a mailing or reply envelope. Some orders may be for one to six different cards only. 

PROGRAMS 

Based on prior year usage, approximately 14 orders per year. Approximately 4 to 20 pages/covers per order. 

Anticipate the following: 

 
Change of Command Invitations and Programs Page 8 of 19 

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Table 2: Anticipated Orders for Change of Command Programs 

Anticipated Orders Pages Average Copies 

1 4 100 

8 8 150 

3 12 200 

1 16 200 

1 20 400 

TRIM SIZE 

All trim sizes will be indicated on the individual print orders. 

INVITATIONS 

Cards will be flat panel cards or tent-folded cards with fold on top dimension. Envelopes will be Baronial Style 

(BAR) or Announcement Style (A-Style). Cards will have landscape or portrait orientation. Furnished files may 

require contractor to re-size (enlarge or reduce) files to trim size indicated on the individual print order. Finished 

trim sizes between 2 x 3” and 6 x 9-1/2” as follows: 

Table 3: Invitation Trim Sizes 

Trim Size Style Finished Trim Size for Cards Finished Trim Size for Envelopes 

Small Card Style 3-1/2 x 2” None 

#4 BAR 4-7/8 x 3-3/8” 3-5/8 x 5-1/8” 

#5 BAR 5-1/4 x 3-7/8” 4-1/8 x 5-1/2” 

#5-1/2 BAR 5-1/2 x 4-1/4” 4-3/8 x 5-3/4” 

#6 BAR and A-6 6-1/4 x 4-1/2” 4-3/4 x 6-1/2” 

#7 BAR (Lee) and A-7 5 x 7” 5-1/4 x 7-1/4” 

A-2 5-1/2 x 4-1/8” 4-3/8 x 5-3/4” 

A-8 7-7/8 x 5-1/4” 5-1/2 x 8-1/8” 

A-9 8-1/2 x 5-1/2” 5-3/4 x 8-3/4” 

A-10 5-3/4 x 9-1/4” 6 x 9-1/2” 

PROGRAMS 

Trim Size: 5-1/2 x 8-1/2” – Files furnished with trim sizes other than 5-1/2 x 8-1/2” will require contractor to resize (enlarge or reduce) files to 5-1/2 x 8-1/2” trim size. 

 
Change of Command Invitations and Programs Page 9 of 19 

4567-S (06/20) 

NO QUANTITY VARIATION ALLOWED. 

GPO Form 2511, Print Order, will indicate the quantity to be produced. 

GOVERNMENT TO FURNISH 

PDF files and/or MS Office Suite files created on Windows XP or higher furnished via e-mail. PDF files include 

scanned images from legacy documents, PDF/A native files or native files saved as PDF, and press-ready PDF/X 

files. MS Office Suite files include Word, Publisher, and PowerPoint files. 

Files formatted to include text, rules, line art, screens, and photographs in final layout form. Photographs will be 

linked/embedded in final layout form. Reduce/enlarge to fit allotted spaces, as needed. Contractor required to 

create bleeds when required. Color i.d. is RGB, color separations have not been made. Contractor required to 

make necessary color changes. 

All screen and printer fonts will be furnished or embedded in files. The contractor is cautioned that furnished 

fonts are the properly of the Government and/or its originator. All furnished fonts are to be eliminated from the 

contractor’s archive immediately after completion of the contract. 

SPECIAL SOFTWARE CONSIDERATION 

Office graphics (e.g., files from Presentation, Word Processing, or other non-publishing applications) are 

furnished for this procurement. Additional system work may be required to produce output as per specifications. 

If supplied by the Government, a color visual will be considered the color standard. Vendors should match the 

supplied color visual as closely as possible given the differences between inks, toners, and dyes. If no color 

visual is supplied, psychological reference colors (e.g., Green Grass, Blue Sky) will be used as the color standard. 

If supplied by the Government, a black and white visual will be used as the standard for page integrity. 

Contractor must ensure that the job outputs exactly as the furnished visual. 

The contractor will not receive additional compensation, or time for common errors associated with the output of 

Office Graphics files. Common errors include, but are not limited to: 1) Color issues and Shifts (RGB color 

data, no spot colors, loss of Black plate), 2) Page Integrity (text reflow), 3) Missing prepress features (e.g., 

bleeds, trim marks), or 4) Loss of text characters from graphic elements. 

ELECTRONIC PREPRESS 

Immediately upon receipt and prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to 

Columbus GPO Contracting Office prior to further performance. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

Upon completion of the order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. 

 
Change of Command Invitations and Programs Page 10 of 19 

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OTHER FURNISHED MATERIAL 

GPO Form 952 (Desktop Publishing – Disk Information). 

Delivery/Shipping Status Report Form. 

Print Order (GPO Form 2511). 

Blue Labels and Selection Certificates. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., carried on copy or film, must not print on finished product. 

CONTRACTOR TO FURNISH 

All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the 

product(s) in accordance with these specifications. 

TYPESETTING AND ARTWORK 

Some orders will require contractor to typeset files, re-create artwork for page layout, and/or re-size artwork for 

page layout. Contractor will be reimbursed for these operations under Section 4 – Schedule of Prices 

Makeready and/or Setup charges.

TYPESETTING 

Anticipate some items will require contractor to typeset up to 50 lines per file, usually scanned PDF files. Set 

typelines, rules, and logos/seals in same or similar typeface and size as provided on file unless specific typeface 

and size is indicated on the individual print order. Contractor shall be responsible for error-free typesetting. 

Upon award notification, the successful bidder may be required to provide the ordering agency with a complete 

listing of typefaces and sizes which are available for use under this contract. The listing should include actual 

font specimens. 

ARTWORK 

Some files will require contractor to re-create artwork for page layout or re-size (reduce or enlarge) artwork for 

page layout. All Change of Command Programs are to be sized at 5-1/2 x 8-1/2”. 

Contractor may be required to insert blank pages into Change of Command Programs as appropriate to facilitate 

saddle-stitching. If print order does not indicate blank page position as required, contractor to contact GPO before 

proceeding. 

REPRODUCIBLES 

The contractor must make all reproducibles required. The contractor is responsible for determining what type 

reproducibles will be used but must maintain the quality level specified in the contract. No separate charges will 

be allowed for the various types of reproducibles that may be used. 

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining the 

appropriate output resolution to achieve optimal results for such design elements as blends, gradients, halftones, 

type and other images. 

 
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This determination should be made using factors such as stock, imaging device (or press) being used, and other 

factors unique to the contractors production environment. 

PROOFS 

All orders will require PDF proofs of each item to be e-mailed to the address indicated on the individual print 

order. 

Contractor to submit one “Press Quality” PDF “soft” proof (for content only) for each item ordered using the 

same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be 

evaluated for text flow, image position, and color breaks. When viewed within the contractor’s controlled and 

calibrated proofing environment, the .PDF proof shall be expected to reasonably predict accuracy of color to the 

final printed product. 

Contractor to submit proofs to trackcolumbus@gpo.gov and to the address indicated on the individual print order. 

Contractor must call the contact listed on the individual print order within 60 minutes of receipt to confirm receipt 

of e-mail. 

If any contractor’s errors (including typesetting) are serious enough in the opinion of the GPO to require revised 

proofs, the revised proofs are to be provided at no expense to the Government. No extra time can be allowed for 

this reproofing; such operations must be accomplished within the original production schedule allotted in the 

specifications. 

Author’s Alterations (refer to page 10 (item 16) of GPO Contract Terms) and revised proofs may be required. 

Author’s Alterations and revised proofs will only be paid for when errors are caused by the Government and the 

Government deems it necessary to require revised proofs or make author’s alterations. 

The contractor must not print prior to receipt of an “OK to Print” or “OK to Print with Corrections”. 

STOCK/PAPER 

The specifications of all stock/paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011. 

Color of stock/paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order 

printed on stock/paper the color of which, in his opinion, materially differs from that of the color sample(s). The 

individual print order will indicate the stock/paper required. 

All cover stock/paper must have the grain parallel to the spine. The stock/paper to be used will be indicated on 

each print order. 

INVITATIONS 

Cards: White Smooth and Fancy-Finish Cover, basis size 20 x 26”, 80 lbs. per 500 sheets, equal to JCP Code 

L21. 

Mailing Envelopes and Reply Envelopes: White envelopes to match invitations and cards. Baronial and A-Style 

envelope standard sizes. 

Envelope to match invitation stock color and be of suitable size, weight, and construction to accommodate up to 5 

card inserts and reply envelope insert. 

 
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PROGRAMS 

White Offset Book, basis size 25 x 38”, 60 lbs. per 500 sheets, equal to JCP Code A60. 

White Litho (Gloss) Coated Book, basis size 25 x 38”, 60 lbs. per 500 sheets, equal to JCP Code A180. While 

postconsumer fiber is encouraged, the minimum postconsumer fiber requirement is waived. All other attributes 

remain unchanged. 

White Litho (Gloss) Coated Cover, basis size 20 x 26”, 80 lbs. per 500 sheets, equal to JCP Code L10. While 

postconsumer fiber is encouraged, the minimum postconsumer fiber requirement is waived. All other attributes 

remain unchanged. 

White Offset Cover, basis size 20 x 26”, 80 lbs. per 500 sheets, equal to JCP Code L23. 

PRINTING/IMAGING 

Print face only or face and back in black ink or in full color.

At contractor’s option, the product may be produced via conventional offset or digital printing provided that 

Quality Level 3 standards are maintained. Final output must be a minimum of 150 line screen and at a minimum 

resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth technology. Digital device must have a RIP 

that provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

INVITATIONS 

Cards will print face only or face and back in black ink or full color. Some cards will print one side in black ink 

and one side in full color. Some cards will print RSVP information on face and mailing address on back (post 

card style). 

Mailing and reply envelopes will print face only (after construction) in black ink. No postal markings required on 

envelopes or cards with mailing addresses. 

PROGRAMS 

Print text and cover pages head-to-head in full color. Some pages may be blank. 

MARGINS 

Margins will be as indicated on the print order or furnished file. May bleed up to 4 sides. Contractor to create 

bleeds. 

CONSTRUCTION/BINDING 

Invitations require construction as described below. Programs require binding as described below. 

INVITATIONS 

Most cards trim 4 sides with no folding required. Some cards will fold with fold on top dimension (tent fold), 

contractor to score on fold, fold card to finished trim size, and trim 3 sides after folding. Individual print order 

will indicate construction required. 

Baronial envelopes to have high cut, diagonal seams with deep, pointed, and fully gummed flap. 

A-Style envelopes to have side seams and square, fully gummed flap. 

 
Change of Command Invitations and Programs Page 13 of 19 

4567-S (06/20) 

PROGRAMS 

Saddle-fold (4-pages/covers) or saddle-wire stitch (8 to 20 pages/covers) in two places, with or without separate 

cover, as indicated on the individual print order and trim 3 sides. 

PACKING 

Pack in contractor furnished inner-packages and shipping containers. Inner-Package like items together, neatly 

stacked. Do not inner-pack different items together. Multiple items, after inner-packing, may be packed in same 

shipping container. Shipping containers are not to exceed 45 lbs. when fully packed. 

LABELING AND MARKING 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

www.gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL) 

Orders requiring Blue Label copies must be divided into equal sublots as indicated on the individual print order. 

A random copy must be selected from each sublot. Do not choose copies from the same general area in each 

sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917 – 

Certificate of Selection of Random Copies (located at https://www.gpo.gov/how-to-work-with-us/vendors/formsand-standards). The random copies constitute a part of the total quantity ordered, and no additional charge will be 

allowed. 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678 – 

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards. The container and its contents shall be recorded separately on all shipping documents and sent in 

accordance with the “Distribution” hereafter. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

INSPECTION SAMPLES 

When indicated on the print order or otherwise requested, two samples shall be sent for inspection to the U.S. 

Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112-B, Columbus, Ohio, 

43215-7034, Attn: Inspection Samples. 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. 

The contractor will comply with the shipping schedule regardless of this requirement and will be notified of the 

test results only if there are deficiencies. 

 
Change of Command Invitations and Programs Page 14 of 19 

4567-S (06/20) 

DISTRIBUTION 

Deliver f.o.b. destination to locations in three shipping zones listed below. The majority of all orders will be for 

the Ninth Coast Guard District; however, occasional orders delivering to other Coast Guard districts may be 

required. 

 Zone 1: Illinois, Indiana, Michigan, Minnesota, New York, Ohio, Pennsylvania, and Wisconsin 

 Zone 2: Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, 

Idaho, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Mississippi, 

Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, North 

Carolina, North Dakota, Oklahoma, Oregon, Rhode Island, South Carolina, South Dakota, 

Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wyoming, and the 

District of Columbia. 

Deliveries outside the Continental United States (CONUS), including deliveries to Alaska, Hawaii, Puerto Rico, 

and US territories, will not be required. 

Every order will require 2 samples to be delivered to: US GPO, Columbus RO, 1335 Dublin Road, Suite 112-B, 

Columbus, Ohio 43215. Mark all packages with Program and Print Order numbers. 

Inside delivery is required. Inside delivery is defined as delivery to a Government controlled space as directed. 

SCHEDULE 

Adherence to this schedule must be maintained. 

Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511) to 

be picked up with furnished material. The workday after receipt of print order will be the first workday. 

Orders may be placed at any time during the contract period however most orders will be placed between March 

and June. 

Anticipate most of the orders for invitations will be placed between the months of March and May. 

Anticipate most orders for programs will be placed between the months of April and June. 

Up to 5 orders may be placed on the same day with the same delivery date. 

Print Order and furnished material will be e-mailed to the contractor. Contractor to confirm receipt via e-mail or 

telephone within 60 minutes of receipt. 

Contractor to e-mail proofs to the address indicated on the individual print order 2 workdays after receipt of print 

order and furnished material. Contractor to include trackcolumbus@gpo.gov on the proof e-mail. 

The Government will hold the proofs for up to 2 workdays. 

Contractor to make complete production and delivery 5 to 30 workdays after proof approval as indicated on the 

individual print order. 

The ship/delivery date indicated on the print order is the date orders must arrive at destination. 

 
Change of Command Invitations and Programs Page 15 of 19 

4567-S (06/20) 

RECEIPT FOR DELIVERY 

Contractor must furnish their own receipts for delivery. These receipts must include the GPO jacket, program, 

and print order numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made; 

and signature of the Government agent accepting delivery. The original copy of this receipt must accompany the 

contractor’s invoice for payment. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

RETURN OF GOVERNMENT FURNISHED PROPERTY 

The contractor must deliver two printed sample of each job, to the address indicated on the individual print order. 

All expenses incidental to e-mail submission of materials/proofs, and furnishing samples must be borne by the 

contractor. 
Change of Command Invitations and Programs Page 16 of 19 

4567-S (06/20) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce one year’s orders under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

 I. (1) (2) 

 1. (a) 4 16 

 (b) 9 24 

 (c) 5 11 

 2. 140 284 

 II. 1. (a) (1) 29 

 (2) 3 

 (b) 11 

 2. (a) 46 

 (b) 46 

 (c) 43 

 (d) 7 

 III. (a) 17 

 (b) 1 
Change of Command Invitations and Programs Page 17 of 19 

4567-S (06/20) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

I. PRINTING/IMAGING: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production in accordance with these specifications except for Items II. Stock/Paper 

and III. Distribution Charges. 

NOTE: Reimbursement for “Typesetting and Artwork” as described in Section 2 will be made under Makeready 

and/or Setup charges. 

Makeready Running Per 

and/or Setup 100 Copies 

(1) (2) 

1. Printing/Imaging Change of Command Invitations: 

 (a) Printing/Imaging Cards in black ink .................... each side ........................$__________ $__________ 

 (b) Printing/Imaging Cards in full color .................... each side ........................$__________ $__________ 

 (c) Printing/Imaging Mail/Reply 

 Envelopes in black ink ........................................ each envelope ................$__________ $__________ 

2. Printing/Imaging Change of Command 

 Programs in full color (includes blanks) .................... each page/cover .............$__________ $__________ 

____________ 

(Initials) 

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO 

 
Change of Command Invitations and Programs Page 18 of 19 

4567-S (06/20) 

SCHEDULE OF PRICES 

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these 

specifications, as ordered on the individual print orders, will be based on the finished trim size of the net number 

of leaves furnished for the product(s) ordered. The cost of any paper required for makeready or running spoilage 

must be included in the prices offered. 

1. Change of Command Invitations: 

 (a) White Smooth and Fancy-Finish Cover (80 lbs.): 

 (1) Flat Panel Cards, all sizes .................................... per 100 cards ........................ $__________ 

 (2) Tent Folded Cards, all sizes ................................. per 100 cards ........................ $__________ 

 (b) Mail and Reply Envelopes, all sizes ........................... per 100 envelopes ................ $__________ 

2. Change of Command Programs: 

 (a) White Offset Book (60-lbs.) ....................................... per 100 leaves ...................... $__________ 

 (b) White Litho (Gloss) Coated Book (60-lbs.) ............... per 100 leaves ...................... $__________ 

 (c) White Litho (Gloss) Coated Cover (80-lbs.) .............. per 100 leaves ...................... $__________ 

 (d) White Offset Cover (80-lbs.) ...................................... per 100 leaves ...................... $__________ 

III. DISTRIBUTION CHARGES: The prices offered shall include the cost of all required materials and 

operations required for shipments to the destinations listed including packaging, generating, and affixing labels. 

Charges must be submitted in the order and manner requested; minimum charges will not be accepted. 

The ship/delivery date indicated on the print order is the date orders must arrive at destination. 

 (a) Zone 1: IL, IN, MI, MN, NY, OH, PA, and WI ...... each 45# container ............... $__________ 

 (b) Zone 2: AL, AZ, AR, CA, CO, CT, DE, FL, 

 GA, ID, IA, KS, KY, LA, ME, MD, 

 MA, MS, MO, MT, NE, NV, NH, 

 NJ, NM, NC, ND, OK, OR, RI, SC, 

 SD, TN, TX, UT, VT, VA, WA, WV, 

 WY, and DC ............................................... each 45# container ............... $__________ 

____________ 

(Initials) 

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO 

 
Change of Command Invitations and Programs Page 19 of 19 

4567-S (06/20) 

SCHEDULE OF PRICES 

SHIPMENT(S): Shipments will be made from: City ________________________, State ____________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

BIDDER 

(Contractor Name) (GPO Contractor’s Code) 

(Street Address) 

(City – State – Zip Code) 

By 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

(Person to be Contacted) (Telephone Number) (Email) 

THIS SECTION FOR GPO USE ONLY 

Contracting Officer: __________ Date __________ Certifier by: ___________ Date __________ 

 (Initials) (Initials)

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO