Jacket: 771-195

Title: I-77 Baggage Check Tag (11/04) w/ Barcode

Agency: DHS - CBP

Bid Opening: June 13, 2023 at 11AM PST

Bid Terms Discounted Total

$118,029.60 1.0% 20 days $116,849.30 Award (JY)

days $0.00

days $0.00

days $0.00

days $0.00

Ascot Tag & Label

Contractor Name
Jackets 771-195 Page 1 of 7 

Specifications by SC Department of Homeland Security 3-00077 

Reviewed by JY 

U.S. GOVERNMENT PUBLISHING OFFICE 

Southwestern Region 

General Terms, Conditions, and Specifications 

for the procurement of 

I-77 Baggage Check Tag (11/04) with Barcode 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Homeland Security/U.S. Customs and Border Protection 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Pacific Standard Time (PST), on June 13, 2023 at 

the U.S. Government Publishing Office, Southwest Region. 

BID SUBMISSION: Bidders must email bids to bidssanfran@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. The jacket number and bid opening date must be specified in the subject 

line of the emailed bid submission. Bids received after 11:00am on the bid opening date specified above will 

not be considered for award. This will not be a public bid opening. 

Bidders are to fill out, sign/initial, as applicable, Page 7 “SCHEDULE OF PRICES”. 

BIDDER NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages (pg. 7) that include the Jacket Number, Bid Price, Additional Rate, 

Discounts, Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where 

indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, 

§ 2. Electronic signatures must be verifiable of the person authorized by the company to sign bids. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following – 

1. Illegibility of bid. 

2. Emails over 75MB may be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

For information regarding the solicitation requirements prior to award, please contact Scoti Cox at 707-748-1972 

or scox@gpo.gov .
Jacket 771-195 Page 2 of 7 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 

1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO 

Publication 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government reserves the right 

to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial

determination, the contractor in line for award may be required to provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) The documents will be reviewed to validate that adequate financial resources 

are available to perform the contract requirements. Documents submitted will be kept confidential, and used only for the 

determination of responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question and may be 

asked to supply samples of similar items. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes - Quality Level III 

(b) Finishing Attributes - Quality Level III 

Inspection Levels from ANSI/ASQC Z1.4 (MIL-STD 105): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs and Preproduction Sample Proofs 

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is printing and production of the 

baggage check tags. 

SUBCONTRACTING: Subcontracting is not authorized. 
Jacket 771-195 Page 3 of 7 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of invoicing. Instructions for using this method can be 

found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, 

Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page located at 

https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

PARTIAL PAYMENTS: Partial payments are not authorized. 
Jacket 771-195 Page 4 of 7 

SECTION 2.- SPECIFICATIONS 

TITLE: I-77 Baggage Check Tag (11/04) with Barcode 

QUANTITY: 960,000 I-77 Baggage Check Tags (11/04) with Barcode 

TRIM SIZE: 3-1/2 x 8” 

DESCRIPTION: Baggage Check Tag prints type and rules in black ink, face and back. Face side additionally prints a serial 

number in three places in red ink (PMS 187), parallel to the short dimension, identically repeating in three places on each tag: 

1-9/16", 4-3/8" and 6-1/16" from the top edge and 1-7/8" from the left edge. 

Serial numbers to be 1/4" to 5/16" high and a companion barcode in black ink. Barcode is Code 128 (10 mil narrow bar) and 

must be successfully read by 1D or 2D barcode scanners. Serial numbering begins at 16907801 and ending at 17867800. NO 

MISSING OR DUPLICATED NUMBERS. No breaks in the serial numbering allowed. 

Contractor to perforate the tag twice across the short dimension (horizontally) 3-11/16" and 5-1/16" from the top edge. 

Perforations must be clean. Drill one round hole (1/4" diameter) at top-center and reinforce with hard fiber patches (hard 

paper protectors) on both sides and 5/8" I.D. metal eyelet/grommet. Thread a 12" twine/string*, double/looped and untied, 

through the grommet. 

*String MUST be 12". 

STOCK: White (C1S) Tag, 15pt. thick. 

INKS: Black 

MARGINS: No bleeds required. Follow the digital files for margins. 

GOVERNMENT TO FURNISH: The purchase order and digital files will be emailed to the contractor after award. The 

digital files are in a Zip Folder. Digital files include the fonts, InDesign and PDF files. No sample is available. 

The pallet instruction is a PDF file. 

Contractor must produce the unique barcode serial number for each baggage check tag. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files 

to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might interfere 

with proper file image processing must be reported to the contract administrator within 24 hours of receipt of the Government 

furnished material. 

The contractor will be creating or altering any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned 

quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. Prior to making any 

revisions, the contractor shall copy the furnished files and make all changes from the copy unless otherwise indicated. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," 

necessary to produce the product(s) in accordance with these specifications. 

PROOFS: Virtual PDF proof and pre-production sample are required. See below. 

1) VIRTUAL PROOFS: Contractor to submit one VIRTUAL PROOF that shows image area with margins and image 

orientation as it will appear in relation to the product. VIRTUAL proof will be evaluated for text flow, image position, and 

color breaks. Proof will not be used for color match. Contractor must call Scoti Cox at 707-748-1972 to confirm receipt. 
Jacket 771-195 Page 5 of 7 

Note: Proof must show actual size and placement of logo (or exact dimension of logo in inches must be indicated on proofs). 

Email VIRTUAL proofs on or before June 23, 2023. 

The proofs will be checked for quality and compliance with these specifications, approved or approved with comments and 

the contractor will be notified within TWO (2) working days after receipt. If, in the opinion of the GPO and/or Department, 

the proofs are not a true representation of the furnished copy, or contain noticeable defects they will be rejected must be 

corrected and reproofed at no additional expense to the Government. The schedule stated elsewhere in these specifications 

CANNOT be extended to allow for such reproofing. 

Email proofs to tristina.l.mancuso@gpo.gov. Contractor must also copy contract administrator at scox@gpo.gov. GPO jacket 

number 771-195 must appear on all correspondence. 

If the contractor cannot provide an acceptable set of VIRTUAL proofs by this date or within a reasonably sufficient time to 

allow for proof review and printing BEFORE THE ESTABLISHED DELIVERY DATE, he/she may be required to show 

cause as to why the contract should not be terminated for default. 

NOTE: Contractor must notify tristina.l.mancuso@cbp.dhs.gov and scox@gpo.gov when the proofs are sent, include all 

applicable tracking numbers and shipping method. 

SHRINK WRAPPING: Shrink wrap in 100s, low number on top. Pack 2,500 tags per shipping carton. 

PACKING: Pack 2,500 baggage check tags per carton. 24 cartons per pallet. 

PALLETS: 16 pallets total. Deliver no more than 16 pallets. Do not double stack pallets. 

SHIPMENT: Partial shipments are not authorized. 

CUSTOMER DELIVERY NOTIFICATION: Contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to tristina.l.mancuso@cbp.dhs.gov and scox@gpo.gov. The subject line of this message shall 

be "Distribution Notice for Jacket 771-195 and Requisition Number 3-00077". The notice must provide all applicable tracking 

numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts 

upon agency request. 

DISTRIBUTION: All expenses incidental to picking up and returning materials, and furnishing samples must be borne by 

the contractor. Also, refer to Articles 5 and 6, Supplemental Specifications, GPO Contract Terms, Publication 310.2, revised 

June 2018. 

Deliver F.O.B. Destination. 

960,000 baggage check tags to: 

US Customs and Border Protection 

National Distribution Center 

6484 Corporate Drive 

Indianapolis, IN 46278 

Attn: Lonny MacDonald (317) 290-3149, ext. 2021 

Attn: Josh Herald (317) 290-3149, ext. 2010 

All deliveries MUST ship by traceable means, FedEx, UPS or independent shipper ONLY (Do not use the U.S. Postal 

Service. Signature and readable printed signature required. Email all delivery receipts to tristina.l.mancuso@cbp.dhs.gov.) 

(48-hour notice of delivery is required. MUST call Lonny MacDonald or Josh Herald for delivery & security requirements. 

Follow the pallet instructions or the entire order will be rejected. Pallets must be in good condition or the entire order may 

be rejected. If re-palletizing is required, it will be at the contractor's expense. Label each carton with carton number, content 

and quantity.) 

 
Jacket 771-195 Page 6 of 7 

ALL deliveries MUST ship by traceable means, FedEx, UPS or independent shipper ONLY (Do Not Use the US Postal 

Service) 

Signature and readable printed signature required. Email all delivery receipts to tristina.l.mancuso@cbp.dhs.gov

SCHEDULE: The purchase order and government furnished materials will be emailed to the contractor within 7 days of bid 

opening on or before June 21, 2023.

--PDF Proofs emailed on or before June 23, 2023. 

--Complete delivery on or before August 21, 2023.

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by the 

contractor. 

 
Jacket 771-195 Page 7 of 7 

BIDS: Bids must include the cost of all materials and operations for the total quantity ordered in accordance with these 

specifications. The price for additional quantities must be based on a continuing run, exclusive of all basic or preliminary 

charges, (i.e., running rate not including makeready) and will not be a factor for determination of award. Bids must be received 

by the exact date and time specified. Late bids will not be considered. 

SCHEDULE OF PRICES: 

 

Bid $_______________________________________ 

Additional Rate $____________________________ 

DISCOUNTS: Discounts are offered for payment as follows: ________ Percent, ________ calendar days. See Article 12 

“Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersign agree, if this bid is accepted with ______ 

calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish 

the specified items at the price set opposite each item, delivered at the designated point(s), in exact accordance with 

specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BIDDER NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a 

bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO 

Contract Terms – Publication 310.2. When responding by email, fill out and return one completed copy of all applicable 

page(s) that include the Jacket Number, Bid Price, Additional Rate, Discounts, Amendments, Bid Acceptance Period, and 

Bidder’s Name and Signature, including signing where indicated. Valid electronic signatures will be accepted in accordance 

with the Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable of the person authorized by the 

company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder______________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

___________________________________________________________________________________________ 

 (Street Address) 

___________________________________________________________________________________________ 

 (City – State – Zip Code) 

By_________________________________________________________________________________________ 

 (Printed Name, Signature and Title of Person Authorized to Sign this Bid) (Date) 

___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

THIS SECTION FOR GPO USE ONLY 

Certified by: ___________ Date: ___________ Contracting Officer: ___________ Date: ___________ 

 (Initials) (Initials) 
IMPORTANT

United States Customs and Border Protection

National Distribution Center (NDC)

Delivery Information

All Deliveries to the CBP NDC

Must follow NDC pallet specifications or

DELIVERY WILL 

BE REFUSED!

CARRIER AND/OR CONTRACTOR WILL BE REQUIRED

AT THEIR EXPENSE

TO RE-PALLET AND

REDELIVER JOB!

CARRIER IS CAUTIONED TO PROVIDE THIS

INFORMATION TO ANY SUBCONTRACTORS

NDC MUST BE CONTACTED

BEFORE JOB IS ON PALLETS!

At least 48 hours prior to delivery

Call:

Lonny MacDonald 317-290-3149 x2021

or 

Josh Herald 317-290-3149 x2010

Attachment A - Pallet Instructions Jacket 771-195
12 

*** BEFORE YOU PALLETIZE***

CONTACT: LONNY MacDONALD 317-290-3149 x1

***DELIVERY WILL BE REFUSED IF THESE INSTRUCTIONS ARE NOT FOLLOWED***

***LOADED PALLET 52" MAX HEIGHT***

 (including pallet height)
Type III, 

Four-way (Partial)

Flush Pallet