TITLE: Energy Source

TERM: November 1, 2015 thru October 31, 2016

Defense Logistics Agency

Program 839-S BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE 

I. PRINTING AND BINDING: (a) Text - Printing in four-color process,

including binding . . . per page

 (1) Makeready and/or Setup-------------------------------------------------- 120 19.00 2,280.00 40.00 4,800.00 40.00 4,800.00 45.00 

 (2) Running Per 1,000 Copies------------------------------------------------ 504 18.92 9,535.68 11.00 5,544.00 22.75 11,466.00 17.00  (b) Complete Cover - Printing in four-color process,

including binding, scoring, and varnishing . . . per cover

 (1) Makeready and/or Setup-------------------------------------------------- 4 320.00 1,280.00 160.00 640.00 435.00 1,740.00 600.00 

 (2) Running Per 1,000 Copies------------------------------------------------ 17 95.00 1,615.00 88.00 1,496.00 110.00 1,870.00 150.00 

II. PACKING AND DISTRIBUTION: 1. Bulk Shipments -  (a) Packing and sealing shipping containers . . .

per container----------------------------------------------------------------- 130 1.50 195.00 2.00 260.00 3.50 455.00 2.00 

 2. Mailed Shipments - (a) Addressing single copies (self-mailers) . . .

per copy----------------------------------------------------------------------- 875 0.85 743.75 0.15 131.25 0.10 87.50 0.35 

 (b) Single or multiple copies in kraft envelope

(up to 200 leaves) . . . per envelope------------------------------------ 2,110 0.95 2,004.50 0.30 633.00 0.35 738.50 0.65 

 (c) Quantities over 200 leaves, up to 12 pounds,

in cushioned shipping bags or wrapped in shipping bundles (maximum gross weight 14 pounds) . . . per bag or bundle----------------------------------------------------------- 60 1.32 79.20 1.50 90.00 2.00 120.00 1.50 

 (d) Quantities over 12 pounds, up to 36 pounds,

wrapped in shipping bundles or packed inshipping containers (maximum gross weight 40 pounds) . . . per bundle or container---------------------------------------------------- 40 1.50 60.00 2.00 80.00 3.50 140.00 2.00 

CONTRACTOR TOTALS $17,793.13 $13,674.25 $21,417.00 

DISCOUNT 5.00% $889.66 2.00% $273.49 2.00% $428.34 2.00% 

DISCOUNTED TOTALS $16,903.47 $13,400.76 $20,988.66 

ALCOM PRINTING GRAPHIC VISIONS GRC ENTERPRISES

Harleysville, PA Gaithersburg, MD Warrenton, VA

GRAY GRA

Capitol Heig

P R O G R A M 8 3 9 - S

( A W A R D E D )

Page 1 of 2
TITLE: Energy Source

TERM: November 1, 2015 thru October 31, 2016

Defense Logistics Agency

Program 839-S BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING: (a) Text - Printing in four-color process,

including binding . . . per page

 (1) Makeready and/or Setup-------------------------------------------------- 120 18.00 2,160.00 58.00 6,960.00 17.25 2,070.00

 (2) Running Per 1,000 Copies------------------------------------------------ 504 12.00 6,048.00 12.97 6,536.88 7.70 3,880.80 (b) Complete Cover - Printing in four-color process,

including binding, scoring, and varnishing . . . per cover

 (1) Makeready and/or Setup-------------------------------------------------- 4 265.00 1,060.00 188.00 752.00 435.00 1,740.00

 (2) Running Per 1,000 Copies------------------------------------------------ 17 145.00 2,465.00 105.00 1,785.00 110.00 1,870.00

II. PACKING AND DISTRIBUTION: 1. Bulk Shipments -  (a) Packing and sealing shipping containers . . .

per container----------------------------------------------------------------- 130 2.50 325.00 4.85 630.50 2.50 325.00

 2. Mailed Shipments - (a) Addressing single copies (self-mailers) . . .

per copy----------------------------------------------------------------------- 875 0.50 437.50 0.29 253.75 0.06 52.50

 (b) Single or multiple copies in kraft envelope

(up to 200 leaves) . . . per envelope------------------------------------ 2,110 0.75 1,582.50 0.93 1,962.30 0.20 422.00

 (c) Quantities over 200 leaves, up to 12 pounds,

in cushioned shipping bags or wrapped in shipping bundles (maximum gross weight 14 pounds) . . . per bag or bundle----------------------------------------------------------- 60 1.25 75.00 3.77 226.20 1.10 66.00

 (d) Quantities over 12 pounds, up to 36 pounds,

wrapped in shipping bundles or packed inshipping containers (maximum gross weight 40 pounds) . . . per bundle or container---------------------------------------------------- 40 1.75 70.00 5.05 202.00 1.85 74.00

CONTRACTOR TOTALS $14,223.00 $19,308.63 $10,500.30

DISCOUNT 0.25% $35.56 5.00% $965.43 2.00% $210.01

DISCOUNTED TOTALS $14,187.44 $18,343.20 $10,290.29

Claysburg, PA Jacksonville, IL

GRC ENTERPRISES

Warrenton, VA

CURRENT CONTRACTOR

P R O G R A M 8 3 9 - S

NPC, INC. PRODUCTION PRESS

Page 2 of 2
Program 839-S Page 1 of 15 

Specifications by LDG 

 

U.S. GOVERNMENT PUBLISHING OFFICE 

 Washington, DC 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Energy Source 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 Defense Logistics Agency 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning November 1, 2015 and ending 

October 31, 2016, plus up to four (4) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on October 28, 

2015. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: PPSGB, 732 North Capitol Street, NW, 

Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date 

must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO 

Publication 310.2, as revised June 2001. Hand delivered bids are to be taken to: GPO Bookstore, 710 North 

Capitol Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC 

time, Monday through Friday. Contractor is to follow the instructions in the bid submission/opening area. If 

further instruction or assistance is required, call (202) 512-0526. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the products 

ordered under this contract will be located within a 60-mile radius of zero milestone Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information with the bid which 

will, on its face, demonstrate ability to meet the schedule requirements. The determination by the Government of 

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance 

with these schedule requirements. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=DC. 

For information of a technical nature, contact Linda Giacomo at lgiacomo@gpo.gov or (202) 512-0307. 
Energy Source Page 2 of 15 

839-S (10/16) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also 

cancels and supersedes any other disputes language currently included in existing contractual actions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications – 

Product Quality Levels: 

(a) Printing Attributes (page related) – Level III. 

(b) Finishing Attributes (item related) – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests – General Inspection Level I. 

 (b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/ 

 Electronic Media 

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic Media 

P-10. Process Color Match O.K. Proofs/Electronic Media 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
Energy Source Page 3 of 15 

839-S (10/16) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from November 1, 2015 to October 31, 2016, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending July 31, 2015, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from November 1, 2015 through October 31, 2016, plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued,” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or 

otherwise furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 
Energy Source Page 4 of 15 

839-S (10/16) 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 
Energy Source Page 5 of 15 

839-S (10/16) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of separate-covered publications requiring such operations as 

electronic prepress, printing in four-color process, binding, packing, and distribution. 

TITLE: Energy Source. 

FREQUENCY OF ORDERS: Approximately four (4) orders per year. 

QUANTITY: Approximately 2,000 to 6,000 copies per order. 

NUMBER OF PAGES: Approximately 8 to 44 pages (plus cover) per order. 

TRIM SIZE: 8-3/8 x 10-3/4”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: PC/Windows 95 (or upgrade) 

 Storage Media: CD-ROM; DVD; FTP 

 Software: Microsoft Word (latest version); Adobe Pagemaker 7.0 (or upgrade) 

 incorporating JPEG, TIFF, and EPS files of scanned line art and TypeAlign graphics 

 Adobe InDesign CS5.5 (or upgrade); Adobe Photoshop CS5.1 (or upgrade); 

 Adobe Illustrator CS5.1 (or upgrade) 

All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished. 

 The contractor is cautioned that furnished fonts are the property of the Government 

and/or its originator. All furnished fonts are to be eliminated from the contractor’s 

archive immediately after completion of the contract. 

 Additional 

 Information: Files will be furnished in native application format. 

Laser visual of furnished electronic files showing scanned line art and halftone 

placement will be provided. All illustrations are scanned into electronic files. 

Agency will design and layout each page of publication using the InDesign layout 

program incorporating TIFF files of scanned line and/or halftone art; JPEGS; 

PSD Photoshop file; or PNG Photoshop format. 

Agency will provide layouts; TIFF; occasional EPS files of artwork; PSD; and PNG. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

Addresses for distribution will be furnished electronically, via CD-ROM and/or email, in a Microsoft Access file 

format. Database can be manipulated to provide addresses in ZIP Code sequence. When directed by the 

Government, contractor may be required to make minor corrections to the label format. 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product. 
Energy Source Page 6 of 15 

839-S (10/16) 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

Contractor must have the capability to send and receive facsimile transmissions. 

Contractor must have the capability to accept files electronically via a contractor-hosted FTP server. Appropriate 

log-on instructions and protocol must be provided at time of award. The contractor must provide necessary 

security for the FTP, which at a minimum, must have a unique user ID and password. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required production image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

ordering agency contact specified on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

All halftones are to be 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished, unless 

otherwise specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified 

by the Government. (The Government will accept Adobe Acrobat Portable Document Format (PDF) files as 

digital deliverables when furnished by the Government.) 

 

PROOFS: One (1) Adobe Acrobat (Version 9.0 or upgrade) PDF soft proof of entire publication. Proof will be 

transferred to the ordering agency via email. PDF proof will be evaluated for text flow, image position, and color 

breaks. Proof will not be used for color match. 

One (1) set of digital one-piece composite laminated halftone proofs of entire publication on the actual production 

stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 

2400 x 2400. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color 

of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting 

of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs must 

show dot structure. 

In lieu of digital one-piece laminated halftone proofs, at contractor’s option, one (1) set of inkjet proofs that are 

G7 profiled and use pigment-based inks may be submitted. A proofing RIP that provides an option for high 

quality color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds 

industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 3/19/09, and future amendments) must 

be utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

(2009 or later). 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 
Energy Source Page 7 of 15 

839-S (10/16) 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All text paper used in each copy must be of a uniform shade. 

All cover paper must have the grain parallel to the spine. 

Text – 

White Litho (Gloss) Coated Book, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A180. 

Cover – 

White Litho (Gloss) Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L10. 

PRINTING: 

Text – 

Print head-to-head in four-color process. 

Facing pages print to and must align across the bind. 

Bleed pages scattered throughout. 

Cover – 

Print Covers 1 through 4 in four-color process (exact register) – full bleeds. 

After printing, coat the entire surface of Covers 1 and 4 with a clear, non-yellowing varnish to prevent scratching 

and smearing. 

MARGINS: 

Text – 

Head 1/2”; bind 1/2”, unless otherwise specified. 

Bleed pages scattered throughout. 

Cover – 

Covers 1 through 4 contain full bleeds. 
Energy Source Page 8 of 15 

839-S (10/16) 

BINDING: Saddle-wire stitch in two places on the 10-3/4” dimension and trim three sides. Each product must 

contain complete four-page signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to 

left or right side of stitches will not be allowed. 

Score covers on fold. 

PACKING: 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split when processed through the U.S. mail system or delivery process. 

Bulk Shipments – 

Pack suitably in shipping containers. 

Shipping containers shall have a minimum bursting strength of 275 pounds per square inch or a minimum edge 

crush test (ECT) of 44 pounds per inch width. 

Mailed Shipments – 

Single copies (excepting those sent to foreign destinations) must be mailed as self-mailers. 

Insert single copies (to foreign destinations) and multiple copies (up to 200 leaves) into appropriately-sized kraft 

envelopes. 

Quantities over 200 leaves, up to 12 pounds, must be inserted into appropriately-sized cushioned shipping bags or 

wrapped in appropriately-sized shipping bundles (maximum gross weight 14 pounds). 

Quantities over 12 pounds, up to 36 pounds, must be wrapped in appropriately-sized shipping bundles or packed 

in appropriately-sized shipping containers (maximum gross weight 40 pounds). 

LABELING AND MARKING: 

Bulk Shipments – 

Reproduce shipping container label from furnished repro, fill in appropriate blanks, and attach to shipping 

containers. 

Mailed Shipments – 

Create and affix a recipient address label to each copy mailed singly as self-mailers and to each unit of mail 

packaged in kraft envelopes, cushioned shipping bags, shipping bundles, and shipping containers. 

At contractor’s option, addresses may be imaged directly onto self-mailers, kraft envelopes, cushioned shipping 

bags, shipping bundles, and shipping containers. 
Energy Source Page 9 of 15 

839-S (10/16) 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered, 

and no additional charge will be allowed. 

 

 Books Forms 

 Quantity Number of Quantity Number of 

 Ordered Sublots Ordered Sublots 

 500 - 3,200 50 12,000 - 35,000 125 

 3,201 - 10,000 80 35,001 and over 200 

 10,001 - 35,000 125 

 35,001 and over 200 

 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all 

shipping documents and sent in accordance with the distribution list to: Defense Logistics Agency, Public Affairs 

Office (DLA Energy-DCA), 8725 John J. Kingman Road, Suite 4950, Fort Belvoir, VA 22060-6222. ATTN: 

Irene Smith at (703) 767-5042. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be 

included. 

A copy of the Government-furnished certificate must accompany the invoice sent to U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to execute a statement furnished by GPO certifying that copies were selected as 

directed. Copies will be paid for at the running rate offered in the contractor’s bid and their cost will not be a 

consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by GPO program, jacket, and print order 

numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: 

 Mail f.o.b. contractor’s city the majority of each order to addresses nationwide. (Fewer than 50 copies 

per order will mail to foreign destinations.) 

 Deliver f.o.b. destination approximately 15 to 20 copies (GPO depository and file) to two addresses 

within the commercial zone of Washington, DC. 

 Deliver f.o.b. destination the balance of each order to one address in the Fort Belvoir, VA area. (Inside 

delivery to room number specified may be required.) 
Energy Source Page 10 of 15 

839-S (10/16) 

Complete addresses and quantities will be furnished with each print order. 

All mailing shall be made at the most economical rate – reimbursable. 

Contractor will be required to apply appropriate postage to each mailing. Contractor will be reimbursed for 

postage by submitting a properly completed postal service form (or equivalent) with billing invoice for payment. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail” as applicable. 

If, due to contractor delay, contractor uses overnight or express shipping to meet the contract schedule, as 

specified in these requirements, the Government will not be liable for any overnight/express shipping charges. 

NOTE: In accordance with United States Postal Service (USPS) regulations, contractor may be required to run 

distribution files on each order through the National Change of Address (NCOA) service database to verify 

addresses are NCOA certified, as required. All related costs to perform this operation must be included in 

submitted bid pricing. No additional reimbursement will be authorized. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 839-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must 

provide all applicable tracking numbers, delivery/mailing method, and title of publication. Contractor must be 

able to provide copies of all delivery/mailing receipts upon agency request. 

Upon completion of each order, all furnished material (as applicable) must be returned to: Defense Logistics 

Agency, Public Affairs Office (DLA Energy-DCA), 8725 John J. Kingman Road, Suite 4950, Fort Belvoir, VA 

22060-6222. ATTN: Irene Smith at (703) 767-5042. 

All expenses incidental to picking up and returning materials (as applicable), submitting proofs, and furnishing 

sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Furnished material (as applicable) and hard copy proofs must be picked up from and delivered to: Defense 

Logistics Agency, Public Affairs Office (DLA Energy-DCA), 8725 John J. Kingman Road, Suite 4950, Fort 

Belvoir, VA 22060-6222. ATTN: Irene Smith at (703) 767-5042. 

Furnished electronic media and visual(s) must be returned with proofs. 

Email addresses and instructions for the submission of PDF soft proof will be provided with each print order. 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

 Contractor must submit all required proofs within four (4) workdays of receipt of notification of the 

availability of print order and furnished material. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until 

they are made available for pickup or electronically returned to contractor. (The first workday after 

receipt of proofs at the ordering agency is day one (1) of the hold time.) 
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839-S (10/16) 

 When required, contractor must submit revised proofs within one (1) workday after receipt of required 

corrections. 

 Revised proofs will be withheld no more than one (1) workday from their receipt at the ordering agency 

until they are made available for pickup or electronically returned to the contractor. (The first workday 

after receipt of proofs at the ordering agency is day one (1) of the hold time.) 

 Contractor must complete production and delivery to Fort Belvoir, VA and Washington, DC addresses 

within five (5) workdays of receipt of “O.K. to Print” on proofs. 

 Contractor will be allowed two (2) additional workdays to complete all mailing. 

NOTE: It is anticipated that minor author’s alterations (i.e. grammar, spelling, symbols, etc.) will be required 

during the proof stage of each issue. No additional time will be allowed to make such changes, unless it is 

determined by the Government, that the required author’s alterations are in excess of what would normally be 

expected in a publication of this type and size. New material will be provided to the contractor if excessive type 

changes are to be made. 

 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination(s) specified and all shipments mailed f.o.b. contractor’s city must be delivered to 

the U.S. Postal Service. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared 

Support Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via 

facsimile at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions 

of a technical nature or to transfer any inquiries. 
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839-S (10/16) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. (a) 120 504 

 (b) 4 17 

II. 1. (a) 130 

 

2. (a) 875 

(b) 2,110 

(c) 60 

(d) 40 

 

 
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839-S (10/16) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city for all mailed shipments and f.o.b. destination for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three blank pages shall be permitted at the end of the text. 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and paper/stock) for the complete printing and binding of the product listed in 

accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

 (1) (2) 

(a) Text – 

 Printing in four-color process, 

 including binding .............................................................. per page ...... $___________ $___________ 

(b) Complete Cover – 

 Printing in four-color process, 

 including binding, scoring, and varnishing ..................... per cover ...... $___________ $___________ 

_____________ 

(Initials) 

 Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
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839-S (10/16) 

II. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the cost of 

packing; kraft envelopes, cushioned shipping bags, shipping bundles, and shipping containers; all necessary 

wrapping and packing materials; labeling and marking; NCOA verification; and distribution, in accordance 

with these specifications. 

 

1. Bulk Shipments – 

 

 (a) Packing and sealing shipping containers ......................................... per container ......... $___________ 

 2. Mailed Shipments – 

 (a) Addressing single copies (self-mailers) .................................................. per copy ......... $___________ 

 (b) Single or multiple copies in kraft envelope 

 (up to 200 leaves) ............................................................................. per envelope ......... $___________ 

 (c) Quantities over 200 leaves, up to 12 pounds, 

 inserted into cushioned shipping bags or 

 wrapped in shipping bundles 

 (maximum gross weight 14 pounds) ......................................... per bag or bundle ......... $___________ 

 (d) Quantities over 12 pounds, up to 36 pounds, 

 wrapped in shipping bundles or 

 packed in shipping containers 

 (maximum gross weight 40 pounds) ................................ per bundle or container ......... $___________ 

My production facilities are located within the assumed area of production ...................... ________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government furnished material ___________________________________ 

a. Number of hours from acceptance of print order 

to pickup of Government furnished material ........................................................................... ____________ 

b. Number of hours from pickup of Government furnished material 

to delivery at contractor’s plant ............................................................................................... ____________ 

2. Proposed carrier(s) for delivery of completed product .. ____________________________________________ 

 a. Number of hours from notification to carrier to pickup of completed product ....................... ____________ 

 b. Number of hours from pickup of completed product to delivery at destination ..................... ____________ 

_____________ 

(Initials) 
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839-S (10/16) 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 _________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 _________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)