Page 1 of 2

PROGRAM: 444-S (R-1)

TITLE: DoD FLIP Charts

AGENCY: DLA Document Services (DLA Aviation)

TERM: Date of Award thru December 31, 2021

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

1. 15-1/2 x 20" (flat) -

(a) Printing one side only in a single ink color, 

including binding . . . per product

(1) Makeready and/or Setup---------------------------------------------------- 12 1,275.00 15,300.00 1,890.00 22,680.00 435.00 5,220.00 1,275.00 15,300.00

(2) Running Per 1,000 Copies------------------------------------------------- 16 142.00 2,272.00 207.00 3,312.00 90.00 1,440.00 142.00 2,272.00

(b) Printing second side 

in a single ink color . . . per product

(1) Makeready and/or Setup---------------------------------------------------- 6 171.00 1,026.00 255.00 1,530.00 250.00 1,500.00 171.00 1,026.00

(2) Running Per 1,000 Copies------------------------------------------------- 16 142.00 2,272.00 137.00 2,192.00 30.00 480.00 142.00 2,272.00

(c) Printing each side in an additional ink color 

not charged for under line items 

I.1.(a) and (b) . . . per color/per side

(1) Makeready and/or Setup---------------------------------------------------- 23 171.00 3,933.00 190.00 4,370.00 250.00 5,750.00 171.00 3,933.00

(2) Running Per 1,000 Copies------------------------------------------------- 65 NC 0.00 9.65 627.25 30.00 1,950.00 NC 0.00

2. 45 x 20" (flat) -

(a) Printing one side only in a single ink color, 

including binding . . . per product

(1) Makeready and/or Setup---------------------------------------------------- 369 3,200.00 1,180,800.00 3,615.00 1,333,935.00 700.00 258,300.00 3,570.00 1,317,330.00

(2) Running Per 1,000 Copies------------------------------------------------- 1,366 232.00 316,912.00 366.00 499,956.00 103.00 140,698.00 231.70 316,502.20

(b) Printing second side 

in a single ink color . . . per product

(1) Makeready and/or Setup---------------------------------------------------- 358 223.00 79,834.00 348.00 124,584.00 330.00 118,140.00 223.00 79,834.00

(2) Running Per 1,000 Copies------------------------------------------------- 1,326 65.00 86,190.00 182.00 241,332.00 35.00 46,410.00 65.00 86,190.00

(c) Printing each side in an additional ink color 

not charged for under line items 

I.2.(a) and (b) . . . per color/per side 

(1) Makeready and/or Setup---------------------------------------------------- 2,181 223.00 486,363.00 260.00 567,060.00 330.00 719,730.00 223.00 486,363.00

(2) Running Per 1,000 Copies------------------------------------------------- 8,079 NC 0.00 7.00 56,553.00 35.00 282,765.00 NC 0.00

3. 55 x 20" (flat) -

(a) Printing one side only in a single ink color, 

including binding . . . per product

(1) Makeready and/or Setup---------------------------------------------------- 34 3,570.00 121,380.00 3,906.00 132,804.00 750.00 25,500.00 3,570.00 121,380.00

(2) Running Per 1,000 Copies------------------------------------------------- 122 269.00 32,818.00 409.00 49,898.00 110.00 13,420.00 268.53 32,760.66

(b) Printing second side 

in a single ink color . . . per product

(1) Makeready and/or Setup---------------------------------------------------- 33 223.00 7,359.00 362.00 11,946.00 350.00 11,550.00 223.00 7,359.00

(2) Running Per 1,000 Copies------------------------------------------------- 120 86.00 10,320.00 217.00 26,040.00 40.00 4,800.00 86.33 10,359.60

(c) Printing each side in an additional ink color 

not charged for under line items 

I.3.(a) and (b) . . . per color/per side

(1) Makeready and/or Setup---------------------------------------------------- 200 223.00 44,600.00 265.00 53,000.00 350.00 70,000.00 223.00 44,600.00

(2) Running Per 1,000 Copies------------------------------------------------- 726 NC 0.00 9.00 6,534.00 40.00 29,040.00 NC 0.00

CURRENT CONTRACTOR

CONSOLIDATED GRAPHICS, INC.

Aurora, CO

CONSOLODATED GRAPHICS, INC.

Aurora, CO

WILLIAMS & HEINTZ MAP CORP.

Baltimore, MD

MONARCH LITHO, INC.

Montebello, CA 
Page 2 of 2

PROGRAM: 444-S (R-1)

TITLE: DoD FLIP Charts

AGENCY: DLA Document Services (DLA Aviation)

TERM: Date of Award thru December 31, 2021

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

II. PAPER:

Chart - Each page-size chart leaf.

(a) 15-1/2 x 20" Charts: White Chemical Wood Map,

Lithographic-Finish (20-lb.) . . . 

Per 1,000 Leaves------------------------------------------------------------- 16 55.00 880.00 121.00 1,936.00 243.00 3,888.00 54.75 876.00

(b) 45 x 20" Charts: White Chemical Wood Map, 

Lithographic-Finish (20-lb.) . . . 

Per 1,000 Leaves------------------------------------------------------------- 1,366 255.00 348,330.00 308.00 420,728.00 310.00 423,460.00 254.50 347,647.00

(c) 55 x 20" Charts: White Chemical Wood Map, 

Lithographic-Finish (20-lb.) . . . 

Per 1,000 Leaves------------------------------------------------------------- 122 261.00 31,842.00 376.00 45,872.00 320.00 39,040.00 260.50 31,781.00

III. ADDITIONAL OPERATIONS:

(a) Barcode Labeling FAA Publications . . . 

per 1,000 copies-------------------------------------------------------------- 21 250.00 5,250.00 398.00 8,358.00 540.00 11,340.00 2,500.00 52,500.00

(b) Barcode Labeling Canadian Charts and Books . . .

per 1,000 copies-------------------------------------------------------------- 7 300.00 2,100.00 544.00 3,808.00 540.00 3,780.00 3,000.00 21,000.00

IV. PACKING AND DISTRIBUTION:

1. APO/FPO Bulk Shipments -

(a) Packing and sealing shipping containers . . .

per container------------------------------------------------------------------- 254 13.00 3,302.00 9.50 2,413.00 2.00 508.00 12.50 3,175.00

(b) Palletizing . . . per pallet----------------------------------------------------- 20 10.00 200.00 39.00 780.00 25.00 500.00 10.00 200.00

2. Non-Palletized Mailed Shipments -

(a) Single or multiple copies in kraft envelopes 

(up to 200 "folded" leaves) . . . per envelope-------------------------- 1,599 11.00 17,589.00 1.80 2,878.20 1.00 1,599.00 11.00 17,589.00

(b) Quantities over 200 "folded" leaves, up to 12 pounds,

in cushioned shipping bags or wrapped in shipping bundles . . . 

per bag or bundle------------------------------------------------------------- 2,438 11.00 26,818.00 5.25 12,799.50 1.50 3,657.00 11.00 26,818.00

(c) Quantities over 12 pounds, up to 45 pounds, 

packed in shipping containers . . . per container---------------------- 4,908 12.00 58,896.00 6.65 32,638.20 2.00 9,816.00 11.50 56,442.00

V. DISTRIBUTION HELP DESK:

(a) Toll-Free Service Center Line . . . per call------------------------------ 30 10.00 300.00 22.50 675.00 NC 0.00 10.00 300.00

(b) Monthly Service Center Operating/Maintenance Fee . . . 

per specified order------------------------------------------------------------ 12 7,500.00 90,000.00 9,306.00 111,672.00 NC 0.00 19,500.00 234,000.00

CONTRACTOR TOTALS 2,976,886.00 3,782,911.15 2,234,281.00 3,319,809.46

DISCOUNT 0.00% 0.00 2.00% 75,658.22 1.00% 22,342.81 0.00% 0.00

DISCOUNTED TOTALS 2,976,886.00 3,707,252.93 2,211,938.19 3,319,809.46

Baltimore, MD

MONARCH LITHO, INC.

Montebello, CA 

( A W A R D E D )

Aurora, CO

CURRENT CONTRACTOR

CONSOLODATED GRAPHICS WILLIAMS & HEINTZ MAP CORP. CONSOLIDATED GRAPHICS

Aurora, CO
Program 444-S (R-1) Page 1 of 30

Specifications by MRN

Reviewed by LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

DoD FLIP Charts

as requisitioned from the U.S. Government Publishing Office (GPO) by the

DLA Document Services

(DLA Aviation)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending December 

31, 2021, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

The period from Date of Award to December 31, 2020 shall be used by the contractor to establish/perform all 

necessary operations in preparation of live production on or about January 1, 2021 – to include the setup of necessary 

FTP connections, completion of mandatory computer-based DoD Information Assurance training, and to produce two 

(2) prior to live production orders – if the contractor has not previously demonstrated the ability to perform the 

contract requirements specified herein. The contractor shall plan and implement the actions necessary for a smooth 

startup of full contract operations. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC time, on October 14, 2020, at the 

U.S. Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will not be a public bid 

opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will not be open to the public. Based on 

this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other method of bid submission 

will be accepted at this time. The program number and bid opening date must be specified in the subject line of the 

emailed bid submission. (Bids received after 11:00 a.m. on the bid opening date specified above will not be considered 

for award.) 

BIDDERS, PLEASE NOTE: Current contract requirements are being performed under Program 442-M. These 

specifications have been extensively revised; therefore, all bidders are cautioned to familiarize themselves with all 

provisions of these specifications before bidding with particular attention to the following –

 “FREQUENCY OF ORDERS/QUANTITY/NUMBER OF PAGES” – specified on pages 11 and 12.

 “PRINTING” – specified on page 14.

 “SECTION 3. – DETERMINATION OF AWARD” – specified on page 25.

 “SECTION 4. – SCHEDULE OF PRICES, ITEM I. PRINTING AND BINDING” – specified on page 27.

Attachment 5 is attached to this specification. (Any past dates specified are to be disregarded.) Due to the large number 

of pages, Attachments 1 through 4 are not attached. A copy of Attachments 1 through 4 can be located on the GPO 

website at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-opportunities or by contacting GPO directly at: 

lgiacomo@gpo.gov. It is strongly encouraged that bidders obtain a copy of Attachments 1 through 4 prior to submitting 

a bid. Submitting a bid without reviewing these attachments is at the bidders’ own risk.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
DoD FLIP Charts Page 2 of 30

444-S (R-1) (12/21)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

In addition to GPO QATAP, Attachment 3, “NGA Contractor Quality Program for Printing and Finishing of DoD 

Flight Information Publications Books and Charts” shall also apply. In the event of a conflict between the GPO 

QATAP and Attachment 3, the document with the tighter tolerance(s)shall be considered the superseding requirement.

PRIORITIES, ALLOCATIONS, AND ALLOTMENTS: This contract and any delivery order thereunder is rated 

and certified for national defense use (Priority Rating DO-C-9). The contractor shall follow the provisions of DMS 

Reg. 1 or DPS Reg. 1 and all other applicable regulations and orders of the Bureau of Domestic Commerce in obtaining 

controlled materials and other products and materials needed to fill this contract.

SUBCONTRACTING: The predominant production function is of this contract is printing. Bidders who must 

subcontract this operation will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level III.

(b) Finishing Attributes (item related) – Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity Average Type Dimension in Publication/

Electronic Media

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed 63 months as a result of, and including, any extension(s) added 

under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” clause. See 

also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
DoD FLIP Charts Page 3 of 30

444-S (R-1) (12/21)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to December 31, 2021, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

The term of the first contract year (base year) is expected to be approximately 15 months. However, the 

Economic Price Adjustment will be based on the date of live production. Live production begins January 2021.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly indexes from the 12-month interval 

ending three months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly indexes for the 12-month interval ending September 30, 2020, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 – Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in Producer 

Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

For the purpose of this contract, the Paper Price Adjustment will be based on the date of live production. Live 

production begins January 2021.

1. BLS code 0913 for All Paper will apply to all paper required under this contract.

2. The applicable index figures for the month of December 2020 will establish the base index.

3. There shall be no price adjustment for the first three (3) production months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two (2) months prior to the 

month being considered for adjustment.
DoD FLIP Charts Page 4 of 30

444-S (R-1) (12/21)

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

X – base index x 100 = ____%

base index

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid prices for line items under II. PAPER in 

the “SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for orders 

placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any law 

in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to the 

contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any contingency 

to cover anticipated increased costs of paper to the extent such increases are covered by this price adjustment clause.

SECURITY OF DATA: The contractor shall not release or sell to any person any technical or other data received 

from the Government under this contract; nor shall the contractor use the data for any purpose other than that for which 

it was provided to the contractor under the terms of the contract.

Contractor is cautioned that no Government provided information shall be used for non-Government business. 

Specifically, no Government information shall be used for the benefit of a third party.

DATA RIGHTS: All data and material furnished and/or produced in the performance of this contract shall be the sole 

property of the Government. The contractor agrees not to assert rights or to establish any claim to such data/materials in 

whole or in part, in any manner or form, or to authorize others to do so, without prior written consent of the Contracting 

Officer.

All furnished data is designated as “UNCLASSIFIED.” 

WARNING: Products produced under this contract must be produced at a facility physically located in the United 

States – for both the prime contractor and subcontractor(s). All contractor/subcontractor employees performing on this 

contract are required to be U.S. citizens.

Items are not classified and do not have any distribution limitations, however, the contractor/subcontractor is prohibited 

from producing or distributing the products produced under this contract outside of the official orders – for example, 

cannot produce for their own use, sale, or other uses, including marketing, promotion, or other uses.

The contractor shall not retain or distribute, in any form, any part of the material furnished by the Government which is

not consumed in the preparation of the work or which is generated as a result of this contract. Proper precautions shall 

be taken to ensure that all Government supplied material is protected from damage. The Government furnished material

shall be returned in the same condition as originally furnished.

Proper control and handling must be maintained at all times to prevent any information, data, or materials required to 

produce the products ordered under these specifications from falling into unauthorized hands.
DoD FLIP Charts Page 5 of 30

444-S (R-1) (12/21)

All erroneous copies produced by the contractor are to be destroyed by means of abrasive destruction, burning, 

shredding, or other method that guarantees complete protection against access. (See “Disposal of Waste Material” 

specified herein). 

Any extra copies shall be kept on hand for any shipping discrepancies or additional shelf stock until the end of the 

product’s Effective Date cycle. (See “SCHEDULE” for definition of “Effective Date” for the purpose of the contract 

schedule.)

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents –

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by 

the Government. 

Additionally, as part of the technical determination, examples of areas that may be investigated are listed below –

 Technical equipment/capability

 Quality assurance

 Electronic data interface/capability

 Financial capability and accounting systems/capability

 Other – as appropriate

Failure to provide the requested information, in the time specified by the Government, may result in the Contracting 

Officer not having adequate information to reach an affirmative determination of responsibility.

PREAWARD PRODUCTION PLANS: In conjunction with the preaward survey, the contractor must submit 

preaward production plans as specified below –

Within five (5) workdays of being notified to do so by the Contracting Officer or his/her representative, the contractor 

must present, in writing, detailed plans for each of the following activities. The workday after notification to submit will 

be the first day of the schedule. If the Government requests additional information after review of plans, the contractor 

must submit updated plans within two (2) workdays of request.

THE FOLLOWING PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE

GOVERNMENT, AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. THE 

GOVERNMENT RESERVES THE RIGHT TO WAIVE SOME OR ALL OF THESE PLANS.
DoD FLIP Charts Page 6 of 30

444-S (R-1) (12/21)

Backup Facility Plan – The Government has a need to ensure that DLA is able to continue operations of DoD FLIP 

products in the event the contractor is unable to perform due to a broad range of circumstances, including but not 

limited to, acts of God, labor disagreements, national emergencies, pandemics, all-hazard emergencies, natural 

emergencies, and man-made emergencies. 

Failure to deliver the products required under this specification in a timely manner would have an impact on the daily 

operations of DLA. Therefore, if for any reason(s), the contractor is unable to perform at said location for a period 

longer than five (5) workdays, the contractor must have a backup facility with the capability of producing the products 

required under this specification to meet required timelines.

Plans for contingency production must include the location of the facility to be used, equipment available at the facility, 

and a timetable for the start of production at the facility.

Part of the plan must also include the transportation of Government material from one facility to another.

All terms and conditions of this contract will apply to this contingency plan. Due to the time-sensitive nature of the 

products produced on this contract, the contractor must maintain the original schedule set forth in this contract.

Security Control Plan – The contractor shall maintain, in operation, an effective security system where items by these 

specifications are manufactured and/or stored (awaiting distribution or disposal) to assure against theft and/or the 

product falling into unauthorized hands.

The security control plans shall provide in detail, at a minimum, the following –

 How Government files (data) will be secured to prevent disclosure to a third party – prior to and after 

termination of the contract.

 How all accountable materials will be handled throughout all phases of production.

 How the disposal of waste materials will be handled.

 How the contractor will meet the Defense Security Service (DSS) guidelines for the protection/handling/storage 

of Government data. (DSS Guidelines can be accessed at: https://www.dss.mil/.)

 List of subcontractor(s) and their specific function(s).

 How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract, shall 

be adhered to by the contractor and/or subcontractor(s).

Quality Control Plan – The contractor is cautioned that the accuracy of the information in these products is of 

paramount importance. Errors such as missing or wrong pages could jeopardize not only the safety of aircraft, but 

could be the primary factor in loss of life or property, and could also jeopardize the nation’s military readiness and 

safety. To achieve maximum accuracy in these products, the contractor’s quality assurance program must be organized 

toward the objective of reaching a goal of zero defects in each and every product.

The contractor’s quality control plan shall describe in detail the inspections and tests necessary to ensure adequate 

quality throughout all areas of contract performance.

The contractor may adopt the provided “NGA Contractor Quality Program for Printing and Finishing of DoD Flight 

Information Publications Books and Charts” (Attachment 3) and “NGA Contractor Quality Program for Distribution of 

DoD Flight Information Publications Books and Charts” (Attachment 4), or may develop programs at the contractor’s 

own expense. 

If the contractor develops one or more of their own quality programs, it shall be equal to or better than the programs 

outlined in the attachments, and the contractor shall submit a written copy of the programs to the Contracting Officer 

and the DLA/NGA Program Manager for evaluation. At a minimum, the Quality Control Program shall include 

examples of the documentation and a detailed description of the random samples that document all of the contractor’s 

activities. Furthermore, the plan shall include the names of all Quality Assurance officials and describe their duties. 

For critical phases that directly affect aeronautical safety of navigation, the contractor must perform 100% inspection

vice random sampling. The phases that require 100% inspection are marked with an asterisk (*).
DoD FLIP Charts Page 7 of 30

444-S (R-1) (12/21)

IMPORTANT QUALITY

PRODUCTION PHASE CHARACTERISTICS

Raw Materials................................ Equal to or exceeds specifications

Layout/Stripping............................ Pagination

*Platemaking ................................. Resolution, completeness, image size

Printing .......................................... Litho quality, legible

Trimming....................................... Size and appearance

Binding .......................................... Folding to correct size

*Order Filling ................................ Correct products and quantity – correct packing slip included in 

package

*Packaging..................................... Material, label positioning, and sealing

*Distribution.................................. Packages released to proper shipper by the distribution deadline

The quality control plan will include a list of all subcontractors involved, along with their specific functions. 

The Government will periodically verify that the contractor is complying with the approved quality control plan through 

on-site examinations of the contractor’s assurance records and the contractor’s file of quality assurance random 

samples. 

The contractor’s quality control plan shall be revised whenever the system’s procedures do not accomplish their 

objective. These revisions shall be submitted in writing for approval.

The key personnel assigned as Operations Quality Control (OQC) on the production line shall have a minimum of one 

(1) year of experience of quality control in a production plant.

The key personnel assigned as the Independent Quality Control (IQC) station inspector(s) on production line shall have 

a minimum of two (2) years of experience, with one (1) year being in production and one (1) year as a quality control 

inspector.

Supervisory quality control key personnel shall have a minimum of two (2) years of experience in the area where they 

are performing inspections.

The Government reserves the right to enter the contractor’s premises without notice for the purpose of testing products 

using the contractor’s test equipment. The contractor shall perform these tests routinely based on the attachments or the 

contractor’s approved quality program.

Disposal of Waste Material – The contractor isrequired to demonstrate how all waste materials used in the production

of this contract will be definitively destroyed (ex., burning, pulping, shredding, macerating, or other suitable similar

means). Electronic records must be definitively destroyed in a manner that prevents reconstruction. Definitively 

destroying the records means the material cannot be reassembled and used in an inappropriate manner in violation of

law and regulations. Sensitive records are records that are national security classified or exempted from disclosure by

statue, including the Privacy Act or regulation.

If the contractor selects shredding as a means of disposal, it is preferred that a cross-cut shredder be used – 1/4 inch

screen or finer. If a strip shredder is used, the strips must not exceed 1/4 inch. The contractor must provide the

location and method planned to dispose of the material. 

All disposal/destruction must be performed on site at the contractor’s facility. A subcontractor may be used for the 

disposal/destruction of waste material. When a subcontractor is used, the same information is required. The plan

must include the names of all contract officials responsible for the plan and describe their duties in relationship to the

waste material plan.
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GOVERNMENT SURVEILLANCE: The Government reserves the right to conduct quality assurance surveillance 

to assure the effectiveness of the contractor’s quality system. This may include inspection of the printing services by 

the Government authorized representative at such times as the Government deems necessary. This may involve inprocess inspections at the contractor’s facility to inspect advance copies. One or more Government inspectors may be 

assigned to the contractor’s facility during the period of performance. The contractor shall comply with all quality 

assurance requirements specified herein. 

The Government may conduct quality assurance surveillance to assure the effectiveness of the contractor’s control of 

quality. The Government may conduct on-site inspection visits at the contractor’s plant during the printing, binding, 

and distribution phases. These visits may extend throughout the duration of the contract. Nothing contained in this 

paragraph, or in subsequent paragraphs, shall be construed to limit any inspection rights of the Government specified 

under this contract. 

The Government also reserves the right to conduct random unannounced visits at the contractor’s site(s) for the purpose 

of production surveillance. At no time, however, does the Government inspection replace the contractor’s inspection 

requirements at the contractor’s installation(s).

The contractor shall provide necessary workspace and assistance at the site of contract performance for the Government 

representative(s) who is designated by the Government to inspect and evaluate the contractor’s work performance and 

products. All inspections and evaluations shall be performed in such a manner as will not unduly delay the work. 

Customer comments/complaints will provide the Government with a final form of contract surveillance. The 

Government will also verify and log customer comments/complaints. The Government will maintain a discrepancy log 

and provide a copy of this log to the Program Manager.

In the event that the Government has suspended orlimited travel, the Government may choose to conduct virtual visit 

inspections at the contractor’s plant during the printing, binding, and distribution phases. The contractor must have 

the capabilities to use Cisco WebEx or Microsoft Teams for the virtual inspection.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives at 

the U.S. GPO (Washington, DC) or DLA Document Services (Fort Belvoir, VA) – immediately after award. (Location 

to be determined after award.) 

At the Government’s option, the postaward conference may be held via teleconference. 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in attendance.

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket number 

will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through December 31, 2021, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions 

of the contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued” 

upon notification by the Government for purposes of the contract when it is electronically transmitted or otherwise 

physically furnished to the contractor in conformance with the schedule. 
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REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Prior to submitting billing invoice to GPO for payment, the contractor must submit an itemized statement 

of billing to the ordering agency for examination and certification as to the correctness of the billing. Contractor must 

submit invoice to the DLA representative specified on the print order. (At contractor’s option, after agency sign off, 

separate billings for production and distribution may be submitted to GPO.) 

In addition to submitting billing invoices to the ordering agency for verification/approval, the contractor must also 

provide a copy of the itemized billing invoice to Linda Giacomo at: lgiacomo@gpo.gov and Mary Newton at: 

mnewton@gpo.gov.

After ordering agency verification, contractor must submit signed, verified, billing invoice via the GPO fax gateway (if 

no samples are required) utilizing the GPO barcode coversheet program application to ensure fastest method of 

receiving payment. Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor is expected to submit billing invoices within 30 calendar days of completion of distribution for each order.

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” Failure to submit invoices in accordance with the line items in the “SCHEDULE OF PRICES” may 

result in delay of payment or rejection of the contractor’s invoice.
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444-S (R-1) (12/21)

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.
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444-S (R-1) (12/21)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of chartsrequiring such operations as electronic prepress, printing 

in multiple inks, binding, packing, and distribution. Additionally, the contractor will be required to establish, staff, and 

manage a Distribution Help Desk (DHD) as specified herein.

TITLE: DoD FLIP Charts.

BACKGROUND: DoD and non-DoD customers require hard copy DoD Flight Information Publications (FLIP) 

products for worldwide aeronautical safety of navigation. Products include FLIP charts and maps – hereinafter referred 

to simply as charts. The majority of the products are time sensitive in accordance with the International Aeronautical 

Information Regulation and Control (AIRAC) cycle and critical to flying safety. 

Therefore, the timely printing and distribution of DoD FLIP charts is critical to the safety of DoD air operations and the 

nation’s defense readiness. The contractor’s failure to adhere strictly to product specifications and to meet rigid 

schedules could not only jeopardize the safety of aircraft, but could be the primary factor in loss of life, loss of 

Government equipment, and mission failure.

The required services encompass the receipt of digital files, printing, finishing (binding), quality assurance, sorting, 

packing, and distribution of DoD FLIP charts – including unscheduled products such as replacement charts and crisis 

support items. Additional required services encompass the receiving, barcode labeling, sorting, packing, and 

distribution of Canadian FLIP books and charts as well as Federal Aviation Administration (FAA) publications and the 

provisioning and implementation of a FLIP Distribution Help Desk. Distribution shall occur from the contractor’s 

location or that of a specified subcontractor.

It is critical to the safety of aircraft that the contractor strictly adheres to the schedule as specified in this 

contract. (See “SCHEDULE” and “Attachment 5.”)

All specific details of the following requirements can be found in the “National Geospatial-Intelligence Agency General 

and Technical Provisions for Printing and Finishing of DoD Flight Information Publications Books and Charts” 

(Attachment 1) and in the “National Geospatial-Intelligence Agency General and Technical Provisions for Distribution 

of DoD Flight Information Publications Books and Charts” (Attachment 2). Contractor shall review all attachments 

referenced herein thoroughly.

TRIM SIZES: 15-1/2 x 20” (flat); 45 x 20” (flat); 55 x 20” (flat).

FREQUENCY OF ORDERS/QUANTITY/NUMBER OF PAGES: Precise quantities for any product cannot be 

accurately predicted prior to the issuance of the print order. The Government does not guarantee any minimum or 

maximum quantities for any individual product or print cycle under this contract. 

A print order will be issued to the contractor for work to be performed prior to the printing cycle. The print order will 

identify the required products, quantities, and delivery. (NOTE: Details of the projected print order and print files 

delivery schedule can be found in the “DoD FLIP Charts Printing and Distribution Schedule.” (See Attachment 5.)

The required services are based upon 13 printing/distribution cycles annually. The AIRAC cycle updates specific 

products every 28 calendar days. Because most products are updated every 56 calendar days, each alternating 28-day 

cycle may be considered either a “Heavy” or a “Light” cycle. 

For planning purposes, the total number of Heavy and Light Cycles for the entire term of this contract (including 

extension periods and test cycles) with estimated average quantity ranges for each type of cycle is as follows – 

NOTE: For purposes of this contract, each title consists of one (1) or two (2) charts printing on one leaf – face

only or face and back. Most titles ordered will require two (2) charts (face and back) on one leaf.
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444-S (R-1) (12/21)

Each Heavy Cycle (every 56 days):

(1) Approximately 30 to 40 total Titles (1 leaf per title – face only or face and back)

(2) Approximately 120,000 to 220,000 total Leaves (face only or face and back)

Each Light Cycle (every 56 days):

(1) Approximately 20 to 35 total Titles (1 leaf per title – face only or face and back)

(2) Approximately 60,000 to 140,000 total Leaves (face only or face and back)

Products may be ordered and distributed in sets or singly. Each address on a distribution list may receive a different 

quantity and/or combination of products.

UNSCHEDULED ITEMS: Unscheduled items may be ordered outside of the normal 28-day cycle. Replacement 

charts, crisis support items, and FAA publications (for barcode labeling only) shall be produced/

labeled/packed/shipped, as required. NGA will provide the appropriate digital files/FAA publications for unscheduled 

items, DLA will provide the quantities and delivery addresses, and the Program Manager will coordinate a printing and 

delivery schedule with the contractor for each unscheduled print order. 

Separate print orders will be placed for these unscheduled items. It is impossible to predetermine the number or 

frequency of orders which will be placed during the term of this contract for unscheduled items. However, based on 

past performance, it is anticipated that there will be approximately up to 30 orders per year.

GOVERNMENT TO FURNISH: The Government will assume full responsibility for the content of the products and 

the condition of the furnished material at the time it is transferred to the contractor. 

 Digital files (files that contain all relevant information) in PDF, PostScript, or Encapsulated PostScript format 

will be furnished via the contractor-hosted FTP site. Immediately following award, the contractor shall

provide the Government with their FTP site and password.

 Government FTP site and password for accessing printing quantities and distribution data supplied by DLA. 

 A Government database (FTP or text file) identifying distribution requirements will be provided for each FLIP 

product Effective Date (cycle), via FTP or similar electronic method, and will identify distribution 

requirements and shipping addresses. The contractor shall check the database upon receipt and notify the 

Government immediately of any apparent discrepancy in the database. There will be occasions when the 

contractor shall be required to merge databases for distribution requirements and shipping addresses into one 

file (e.g., out of cycle products, replacement products, system failures, and/or missing data).

 FAA publications and required barcoding data: Contractor to create barcode using NRN and NSN and send to 

the ordering agency for approval. Once approved, barcode to be placed on specific FAA products. 

 Canadian FLIP products and required barcoding data: Contractor to create barcode using NRN and NSN and 

send to the ordering agency for approval. Once approved, barcode to be placed on specific Canadian FLIP 

products. 

 The contractor shall maintain, at all times, the capabilities to open and display PDF, PostScript, or 

Encapsulated PostScript digital files. However, new output digital formats may be furnished by the 

Government. In the event of new output digital formats, the Government will notify the contractor no less than 

90 calendar days in advance of the effective date of the products to be produced with the new format. 

Additionally, changes, upgrades, or enhancements to the digital maintenance software that produce the output 

digital files are required and anticipated. When this occurs, technical exchange and implementation meetings 

will be scheduled, and contractor participation is required.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on the finished product.
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444-S (R-1) (12/21)

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications.

The contractor must be able to upload and accept files electronically via a contractor-hosted FTP server. Appropriate 

log-on instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 

Immediately following award, the contractor shall identify contractor employees requiring access to the DLA FTP site. 

Contractor personnel requiring access to the DLA FTP site shall complete an on-line, web-based training module. 

The contractor shall forward the signed training certificate and a completed DD Form 2875 for each contractor 

employee requiring access to the DLA FTP site to DLA, as instructed. The contractor shall maintain at least two (2), 

but no more than four (4), trained/certified individuals for accessing the DLA FTP site. Access to the DLA FTP site is 

limited to the files required to fulfill the requirements directly associated with this contract.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the agency contact 

specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

The contractor shall control and be responsible for the registration of all graphics in the products.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

PRIOR TO LIVE PRODUCTION ORDERS: Depending on date of award, during the months of October 2020, 

November 2020, and possibly December 2020, the Effective Date cycles will be considered “Prior to Live Production” 

orders, during which the contractor(s)’ ability to effectively print and deliver DoD FLIP products will be evaluated by 

the Government. 

The Government will begin issuing “Prior to Live Production” orders immediately after award. Two (2) consecutive 

“Prior to Live Production” orders must be accomplished and certified by the Government. (Date of orders and effective 

dates to be provided after award.)

These orders will be for the FLIP charts only and will be identical to live orders – same quantities as specified herein. 

Separate print orders will be placed for “Prior to Live Production” orders. For each successful order, the contractor 

shall be allowed to charge for production in accordance with the applicable line items in the “SCHEDULE OF 

PRICES.”

Upon successful completion (production and distribution) and evaluation of two (2) consecutive “Prior to Live 

Production” orders, the contractor(s) will be approved to perform on this contract. (NOTE: If the contractor is 

approved, full-time “live” operations will commence in January 2021 with a January 28, 2021 Effective Date. Files 

(addresses and quantities) for January live production will be furnished in December 2020.)

Failure to successfully complete the “Prior to Live Production” orders (as specified herein) may result in default of 

contract.

NOTE: Unless otherwise specified, the above dates are unique to the contract base year only. Option years, if 

exercised, will adhere to the full contract schedule. (See Attachment 5.)
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444-S (R-1) (12/21)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_13.pdf.

It is the responsibility of the contractor to stock the required paper 56 calendar days prior to the scheduled distribution 

date for each issue of FLIP products. In the event the contractor is unable to procure a supply of paper 56 calendar days 

prior to the scheduled distribution date, the contractor shall immediately notify, in writing, the DLA/NGA Program 

Manager and GPO Contracting Officer.

White Chemical Wood Map, Lithographic-Finish, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code 

E40.

PRINTING: Contractor to match Pantone number(s) as specified on the print order. 

Print one side only or face and back (either head-to-head or head-to-foot) in up to four Pantone ink colors. 

Most titles ordered (one leaf per title) will print face and back.

Printing consists of text matter, line illustrations, agency seal, barcodes, and background screens.

MARGINS: Margins will be as indicated on the print order or furnished media. 

BINDING: Map-fold down to 5 x 10” or 5 x 7-3/4”, as ordered, with title panel, including barcodes and agency seal,

facing out. (See Attachment 1.)

Charts are distributed singly or in sets that require collating and rubber banding.

PACKING: (See Attachment 2 for additional information on packing.) 

APO/FPO Bulk Shipments –

Each APO and FPO address label shall be packaged individually and then consolidated according to APO/FPO 

destination as described under “LABELING AND MARKING.” 

Pack suitable in shipping containers not to exceed 60 pounds when fully packed.

Consolidated groupings shall be either palletized or placed into containers if the volume does not warrant palletization.

When palletizing, contractor must ensure containers are stacked, wrapped, and strapped suitable to prevent damage to 

the containers. 

Single containers that will be palletized must not exceed 60 pounds.

Non-Palletized Mailed Shipments – 

Insert single or multiple copies (up to 200 “folded” leaves) into kraft envelopes.

Quantities over 200 “folded” leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in 

shipping bundles.

Quantities over 12 pounds, up to 45 pounds, must be packed in shipping containers.
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444-S (R-1) (12/21)

ADDITIONAL PACKING REQUIRMENTS: All shipments which fill less than a shipping container must be 

packaged with materials of sufficient strength and durability and in such a manner which will guarantee that the product 

will not be damaged and the package will not open nor split during delivery/shipping/mailing process.

The contractor shall fill orders based on chart groupings to ensure timely delivery. The contractor shall fill orders so as 

to minimize the number of packages shipped to a customer and not exceed the maximum package weights established 

in the contract as well as being consistent with other packaging specifications. 

The contractor shall use packing and filler of sufficient strength so as to ensure that the consignee’s order arrives intact 

and undamaged. In addition, plastic strapping shall be used on all containers – when appropriate.

Reinforced tape shall be used to seal flaps.

NOTE: For orders requiring 25 copies or more within the same container, each chart must be banded in multiples of 25 

copies with additional copies rubber banded to them – as required. (Example: For an order requiring 56 copies, 

contractor will band 25 copies and band another 25 copies with the remaining six copies rubber banded to them.) 

Quantities under 25 copies will be rubber banded in the quantity ordered. Orders requiring a quantity of only one copy 

will not be rubber banded.

Order Packing Slips – The contractor shall format and print packing slips for each order. The Government will specify 

the format for the order packing slips. The contractor shall insert a packing slip in the first package of each order.

Special Packing Requirements for Prior to Live Production Orders – During the prior to live production orders, the 

contractor shall print and include a paper insert into each package. The format/wording for the insert will be provided 

by the Government.

LABELING AND MARKING: (See Attachment 2 for additional information on labeling and marking.) 

The contractor shall be required to neatly label and mark packages and shipments and create and affix labels, stickers, 

and/or forms for all packages and shipments. Labels shall be taped with clean tape that covers the entire label. 

Pressure sensitive, self-adhering labels shall be utilized where available. 

Shipping labels shall be firmly affixed to the widest surface of all packages. No part of the shipping label shall be 

placed over a seam or on top of sealing tape and no part may obstruct or be obstructed by other labels, stickers, 

markings, or banding.

When there are multiple packages in an order, the packing slip shall be placed in the first package and it shall have the 

words “Packing Slip Enclosed” on either the label or stamped on the label-side of the package.

Shipments shall be limited to one package per address label. In shipments that contain more than one package, each 

container shall be marked “1 of ___, 2 of ___,” etc., to indicate the total number of containers in the shipment.

The contractor shall format and print shipping labels for all customer orders. The contractor may use their own format 

for the shipping labels, but the format must be approved by the Government. (The contractor’s label format shall be 

submitted to the Government for approval prior to performance of the contract). 

The Government will specify print formats for all contractor-printed materials other than shipping labels from carriers.

The contractor shall be responsible for obtaining carrier approval for the use of shipping labels and barcodes.

United States Postal Service (USPS) stickers (i.e., Priority Mail, Par Avion, etc.) shall be applied to all USPS 

shipments. Stickers shall be placed directly above and to the center of the shipping label to designate USPS delivery 

service and to ensure proper handling by the USPS. In lieu of the stickers, priority packages shall be identified by 

incorporating the word “Priority” on the label or on the package.
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Due to the criticality of Government receipt of FLIP charts, special label/marking is required to be affixed/preprinted on 

each FLIP package – i.e., kraft envelopes, shipping bags, and/or shipping containers. The contractor shall use yellow 

tape (3” wide) with “Critical to Flying Safety” message preprinted in red ink with yellow flood on all packages which 

are large enough that the address label is not obscured. (Pantone number to be specified on the print order.) For 

packages that are too small to use the yellow preprinted tape, the contractor shall use NGA Form 4501-1 which will be 

furnished by the Government. The label will be either gummed or pressure sensitive or pre-printed on containers. 

Tracking Barcode Labels – The contractor shall create and affix a shipper’s barcode label with a tracking number 

(traceable to the order number) on each package. At contractor’s option, the barcode with tracking number may be 

imaged directly onto the container.

The Government will provide FAA Publications barcoding data as required. The contractor shall receive, verify count, 

and produce/affix a barcode label in accordance with Mil Standard 2414A Barcoding, and then distribute the FAA 

Publications to DLA. 

Foreign Military Sales (FMS) and Foreign Exchange (FX) Case Shipments – The contractor shall prepare specified 

FMS and FX shipments as specified by the Government (NGA Office of International Affairs). All FMS and FX Case 

Shipments shall have statements marked on the shipping container as follows: “FMS Case/FX Case is reported directly 

by the Department of Defense” and “Contents for Official Use exempt from Customs requirement. Official mail from 

Government agencies does not require Customs declaration or exempt endorsement.” “The materials enclosed are 

between Government agencies under the terms of official FMS arrangements. Contents are to be used for Government 

Purposes ONLY and are not releasable for commercial use.” 

As needed, the NGA Office of International Affairs (NGA/IA) will identify which accounts will require a detailed 

listing of the contents in each shipping container to be placed on the outside of the container. To facilitate Customs 

clearance, each shipping container shall include a list detailing the entire contents presented for distribution. Each list 

shall state in adequate detail what merchandise is contained in each individual container. The detailed list may include, 

but is not limited to, the following items: National Stock Number (NSN), NGA Reference Number (NRN), number of 

copies of each product title, and the total dollar value for each product title. Some addresses may require the dollar 

value to be zero. The dollar values per item will be provided by the Government. Spanish language labels shall be 

used where applicable. The contractor shall provide a copy of shipping labels to NGA/IA for approval prior to 

implementing as the standard FMS/FX shipping labels.

FAA PUBLICATIONS BARCODING AND DISTRIBUTION: The contractor shall barcode label and distribute 

FAA publications supplied by the Government. The Government will arrange for an FAA contractor to ship 

predetermined quantities of various FAA publications via surface freight to arrive at the contractor’s facility as an 

unscheduled item. 

Upon receipt of this shipment, the contractor shall inventory for quantity/product discrepancies. In the event of a late 

receipt of publications or the publications are unacceptable for any reason, the contractor shall immediately notify the 

Government prior to the inclusion of the products into the distribution process. 

The contractor shall also produce and place barcode labels in accordance with MIL Standard 2414A Barcoding. The 

contractor shall produce a barcode label with the NSN and NRN to be placed on the front cover of each publication, 

and then ship all publications to DLA, Richmond VA, for shelf stock. (Totals vary from approximately 600 to 6,000

publications each cycle.) The Government will provide FAA publications barcoding data as required. The FAA 

publications for barcode labeling are not shipped every cycle and are considered unscheduled items. 
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444-S (R-1) (12/21)

CANADIAN FLIP BARCODING AND DISTRIBUTION: The contractor shall barcode label and distribute 

Canadian Enroute Charts and Enroute Supplement Books supplied by the Government. The Canadian Government or a 

Canadian FLIP contractor will ship predetermined quantities of two folded/collated/bundled Canadian Enroute Chart

sets (High Altitude and Low Altitude) and two Canadian Flight Supplement Books (#205 and #205S) from the point of 

origin to the U.S. Point of Entry and will make further arrangements to ship these publications via surface freight to 

arrive at the contractor’s facility during each heavy cycle. 

Upon receipt of this shipment, the contractor shall inventory for quantity/product discrepancies. In the event of a late 

receipt of publications or the publications are unacceptable for any reason, the contractor shall immediately notify the 

Government prior to the inclusion of the products into the distribution process. 

The contractor shall produce and place barcode labels in accordance with MIL Standard 2414A Barcoding. The 

contractor shall produce a barcode label with the NSN and NRN to be placed on the top chart of each of the two chart 

sets as well as on the front cover of the two supplement books. The positioning of the label on the products must first be 

approved by the Government prior to the placement becoming a Standard Operating Procedure. 

This barcoding requirement is limited to only those quantities(totals approximately 600 to 1,200 chart sets/books each 

heavy cycle) shipped to DLA, Richmond VA, for shelf stock. The Government will provide Canadian FLIP barcoding 

data as required. The contractor shall also receive, verify count, sort, pack, and distribute the remaining Canadian FLIP 

products without barcode labels (totals approximately 10,000 chart sets/books each Heavy cycle).

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that copies were selected as directed using 

GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random copies constitute a part 

of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected container. 

This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on all 

shipping documents and sent to: DLA-Aviation, Building 54 S Tower 2nd Floor, Attn: MCO, 8000 Jefferson Davis 

Highway, Richmond, VA 23297.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify 

that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can 

be located on GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their cost will 

not be a consideration for award. A copy of the print order must be included with the samples.
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444-S (R-1) (12/21)

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: Ship/mail f.o.b. contractor’s city (reimbursable) to both domestic (nationwide) and foreign 

destinations (worldwide). (Based on historical data, the distribution ranges from 700 to 1,600 total DoD FLIP chart 

addressees per cycle.)

Contractor is to ship/mail (reimbursable) by traceable means. Contractor will be reimbursed for all shipping/mailing 

costs by submitting shipping/mailing receipts with billing invoice for payment.

The mode of shipment selected by the contractor must be able to deliver to the Government-specified 

customers/addresses. The Government reserves the right to specify mode of distribution. 

All mailing/shipping shall be completed by the contractor and be in the possession of the appropriate carriers no later 

than 3:00 p.m., local time, on Wednesdays (eight (8) calendar days prior to the Effective Date) to deliver on or before 

Mondays (three (3) calendar days prior to the Effective Date).

NOTE: Mailing/shipping of APO/FPO shipments, advance copies, and DLA shelf stock shall be completed 

significantly earlier as outlined below. 

The contractor shall have a minimum of four (4) reputable carriers (e.g., FedEx, FedEx Ground, USPS, UPS, 

International and Freight) to establish best value for product delivery. Best value includes lowest cost, ability to deliver 

products on time, and in an undamaged condition. Best value comparisons shall be made among like carriers. Best 

value shall be used for all shipments with the exceptions of APO/FPO, specified Foreign Military Sales (FMS) and 

Foreign Exchange (FX) cases, and Post Office Boxes. The contractor shall perform best value reviews of the 

contractor’s chosen carriers and provide the Government access to the review data. Reviews shall be performed at the 

beginning of each contract year exercised, at a minimum, or more frequently as requested by the Government. The 

contractor’s best value selections and selection process shall be provided to the Government for review and approval 

prior to implementation.

The contractor shall establish and maintain a customer database for accounts that need to be shipped by special means 

(e.g., International Mail, Freight pick-up at dock, etc.) This database shall be made available to the Government upon 

request.

The contractor is responsible for complying with each carrier’s specific shipping requirements. The contractor shall not 

knowingly ship products that do not conform to a carrier’s shipping requirements.

If the mode of shipment selected by the contractor was unable to deliver to the Government specified 

customers/addresses, it shall be the contractor’s responsibility to reship the package(s) at the contractor’s expense.

Specified customers/addresses with a Post Office Box shall be shipped via the United States Postal Services (USPS), 

unless directed otherwise by the Government.

When different products are to be distributed from the same location to the same address(es), they shall be consolidated 

into one shipment.

There are specific customers/addresses where the mode of shipment is provided by the Government. 
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444-S (R-1) (12/21)

APO and FPO Shipments: APO/FPO shipments shall be handled as “drop mail.”

APO/FPO consolidations shall be delivered to the following Gateway mail facilities –

 APO/FPO (AE and AP) Chicago, IL Consolidations: Unless otherwise instructed, packages for mixed 

APO/FPO AE and AP locations shall be delivered to: JT Weeker International Service Center (ISC), 11600 

West Irving Park Road, Chicago, IL 60688-9998.

All shipments going into Chicago shall be separated into at least three (3) groups based on the first three digits 

of the zip code. These three (3) groups are:

1) Zip codes starting with 090 through 092; zip codes starting with 094 through 099

2) Zip codes starting with 093

3) Zip codes starting with 962 through 966

 APO/FPO (AA) Miami, FL Consolidations: Unless otherwise instructed, packages for mixed APO AA and 

FPO AA locations shall be delivered to: Miami International Service Center (ISC), 11690 NW 25th Street, 

Miami, FL 33112-9997.

Each shipping container or pallet sent to the Miami ISC shall be marked as follows:

APO Designator Destination Code Placard Identifier

APO AA (Miami) Y MIA/Mixed APO

FPO AA (Miami) Y MIA/Mixed FPO

For shipments through the Miami ISC, the destination code shall be visible in the upper right-hand corner of 

the packing list side of the mailing label.

NOTE: The addresses for the Gateway mail facilities for APO/FPO shipments may change temporarily (e.g., Federal 

Holidays). 

Consolidated APO/FPO shipments must arrive at their respective ISCs no later than Tuesday – nine (9) calendar days 

prior to Effective Dates. 

The contractor shall submit to the Government a written response, vie email, showing the actual skid count and weight 

for each Gateway “drop mail” shipment prior to time of carrier pickup. The contractor shall schedule a delivery 

appointment with each APO/FPO drop point seven (7) calendar days prior to the anticipated delivery date. All 

APO/FPO shipments shall be delivered to the designated airport facility/Gateway by the deadline in accordance with 

“NGA General and Technical Provisions for Distribution of DoD Flight Information Publications Books and Charts” 

(Attachment 2) and “DoD FLIP Charts Printing and Distribution Schedule” (Attachment 5).

The contractor shall provide to the appropriate ISC, either Chicago or Miami, piece count, number of skids and weight 

for all of the different shipments to that location seven (7) calendar days prior to delivery. The contractor shall obtain a 

“Proof of Delivery (POD)” receipt from the carrier certifying the date, legible signature, and time delivery was received 

at each Gateway. The contractor shall provide this information, via email, to the Government no later than 11:00 a.m., 

local time, on the following morning (Wednesday) after delivery. The contractor shall retain the written POD receipt 

and shall furnish a copy of said receipt to the Contracting Officer or Program Manager – when requested. 

All copies mailed must conform to the appropriate regulationsin the U.S. Postal Service manuals for “Domestic Mail” 

or “International Mail,” as applicable.
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444-S (R-1) (12/21)

All shipping must be in accordance with the Service Manuals of those carriers used in the performance of this contract.

Upon completion of the contract, the contractor shall return or destroy all furnished material (if applicable), as directed 

by the Government.

All expenses incidental to picking up and returning/destroying material (if applicable) and furnishing sample copies 

must be borne by the contractor. 

SPECIAL COPIES: Two (2) types of special copies (as specified below) of the FLIP products, not identified by 

mailing labels, shall be placed into the distribution system in accordance with the following requirements –

Advance Copies –

Advance copies shall be considered part of the ordered quantity for each issue. The maximum number of addresses to 

receive advance copies shall be 50. More than 50 addresses shall require the contractor’s concurrence.

Advance copies shall be shipped f.o.b. contractor’s city (reimbursable) no later than four (4) hours after completion of 

the first binding.

The contractor is expected to continue the printing and distribution of all copies unless an authorized Government 

representative has given verbal instruction otherwise. If major corrections are deemed necessary by the Government, 

the Program Manager will direct the contractor to stop and make any necessary corrections.

DLA Shelf Stock Copies –

Shelf Stock (bulk quantity) shall be shipped f.o.b. destination to DLA, Distribution Center, Richmond, VA, to arrive no 

later than Thursday, 12:00 noon, EST, seven (7) calendar days prior to the Effective Date.

If a change in the Government distribution contractor results in added transportation costs to the contractor, the 

contractor may request an equitable adjustment in the contract price.

Shelf stock shipments shall be placed in containers and secured to skids or pallets. No more than one (1) chart title

shall be put in a container. Each container shall be marked as to chart title, effective date, and number of copies. The 

contractor shall mark each container to indicate the total number of containers in the shipment (e.g., 1 of 3, 2 of 3, 3 of 

3). The small quantity of each chart title that does not completely fill a container shall be packed separately in its own 

container. 

The contractor shall generate a delivery document for the shelf stock shipments, identifying the number of containers 

for each volume without identifying the quantity of publications in the containers, and shall deliver the document with 

the bulk shipment of shelf stock.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Print orders will be emailed to the contractor.

The required schedules for each production cycle are defined as follows –

Effective Date – The date one edition of FLIP products becomes obsolete and the next edition must be in use. It is 

critical to flight safety that customers receive their new publications before the Effective Date. Effective Dates are 

always on Thursdays.

Digital Files to Contractor – The date print files are made available to the contractor – usually on Monday, 17 calendar 

days prior to the Effective Date.
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444-S (R-1) (12/21)

Advanced Copies Shipment – The date all advanced copies shall be shipped – no later than four (4) hours after 

completion of first binding.

APO/FPO Delivery – The date consolidated APO/FPO shipments shall be delivered to their respective ISCs – no later 

than Tuesday, nine (9) calendar days prior to the Effective Date.

Shelf Stock Delivery (bulk quantity) – The date shelf stock shipments shall be delivered to DLA, Distribution Center, 

Richmond, VA – no later than Thursday, 12:00 noon, EST, seven (7) calendar days prior to the Effective Date.

Automated Initial Distribution (AID) Delivery – The date all remaining products shall be delivered to the customers –

no later than Monday, three (3) calendar days prior to the product Effective Dates.

Detailed production schedules for each individual cycle can be found in Attachment 5, or in special cases, will be 

provided by the Government with each print order.

These products supply the United States Military Services with mission-critical aeronautical safety of navigation 

information in accordance with Title 10 United States Code (USC) 451, Chairman of the Joint Chiefs of Staff (CJCS) 

Instruction 3901.01B, Department of Defense (DoD) Directive 5105.60, and the International Civil Aviation Authority 

(ICAO) Aeronautical Information Regulation and Control (AIRAC) cycle. Without exception, these products must be 

produced and shipped in accordance with the specified timelines identified herein and/or on the print order (GPO Form 

2511). In the event of unforeseen circumstances, such as shipping delays due to weather events, the contractor shall 

make every possible effort to deliver the product on time or as close to the required time as possible. The contractor 

shall immediately communicate any potential schedule delay or intrusion to the Government and immediately 

coordinate any possible workaround. Failure to do so may incur a significant risk of a safety of flight incident, 

potentially resulting in injury or loss of life and equipment among U.S. and foreign militaries and civil entities. 

FAA Publications Barcoding and Distribution – Contractor must complete production and distribution for orders for 

the FAA publications barcode labeling and distribution within 10 workdays of notification of availability of print order 

and furnished material.

Canadian FLIP Barcoding and Distribution –

 Canadian charts/books shipped to DLA for shelf stock must be barcoded, labeled, and packed to arrive no later 

than 12:00 noon, EST, on Thursday, seven (7) calendar days prior to the Effective Date. (See “Shelf Stock 

(bulk quantity)” above.)

 Balance of Canadian charts/books shall be packaged with the DoD FLIP products to be delivered three (3) 

calendar days prior to the Effective Date.

Surge/Crisis Support Orders – Printing and distribution of DoD FLIP charts shall also be provided during surge and 

crisis conditions. Surge or crisis jobs shall be defined as jobs which require a completion time shorter than the 

timeframes specified herein and/or in quantities over the estimated quantities specified herein. Surge/crisis jobs will be 

identified by the Government on the print order (GPO Form 2511) for that specific job along with the completion 

timeframe requirements and quantities. During a surge or crisis state, if there is a timing conflict with other jobs, the 

surge/crisis work shall take precedence over all other print jobs on this contract. 

The ordering agency will notify the contractor via email or telephone when a surge/crisis order is being issued. 

It is difficult to estimate how many orders may be identified as surge/crisis orders. Because of varying degrees of size 

and complexity of each of these orders, the schedule requirements for each individual surge/crisis order, when needed, 

will be determined jointly by the Government and the contractor based on the amount of work involved and the time 

that can be allowed for that order. The Government will contact the contractor when a surge/crisis order needs to be 

issued. The schedule must be agreed upon prior to the ordering agency providing the Government furnished material 

and must be indicated on the print order for payment. 
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444-S (R-1) (12/21)

Additionally, the contractor will be allowed a premium payment for each surge/crisis order. The premium payment will 

be negotiated for each individual surge/crisis order. Upon agreement of the schedule and premium payment, the 

Contracting Officer will issue a modification. Premium payments will apply to all pricing line items (as applicable to 

the order) except stock/paper.

Orders must be completed and delivered within the time specified as mutually agreed upon between the Government 

and the contractor. 

NOTE: There may be contract years when no surge/crisis orders are needed.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified and products ordered for shipping/mailing f.o.b. contractor’s city must be

delivered to the USPS or picked up by small package carrier – as applicable.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery – as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at: compliance@gpo.gov. Personnel receiving email will be unable to respond 

to questions of a technical nature or to transfer any inquiries.

DISTRIBUTION HELP DESK (DHD): The contractor shall establish, maintain, and staff a Distribution Help Desk 

(DHD). The DHD shall maintain tracking data on all FLIP shipments distributed by the contractor. The contractor 

shall analyze industry and DoD processes, compare, and implement the higher standards. The contractor shall 

periodically check industry best practices for changes and upgrades. Changes and upgrades shall be approved by DLA

prior to being implemented.

Immediately after award and prior to implementation of the DHD, the contractor shall submit a plan for the 

establishment of the help desk. The plan shall explain in detail how the contractor will accomplish the above 

requirements. The proposed DHD plan is subject to Government review and approval. Contractor must not implement 

the Distribution Help Desk prior to Government approval. 

For the DHD, the contractor shall provide the following –

 The contractor shall provide commercial and toll-free telephone numbers.

 The contactor shall staff the DHD from 8:00 a.m. through 4:30 p.m., contractor’s local time, Monday through 

Friday. 

 The contractor’s telephones shall have voice-mail capability. 

 The DHD shall be the DLA and NGA initial point of contact for all issues relating to the distribution of FLIP 

products by the contractor. 

 The DHD shall be a customer point of contact for all issues relating to the printing and distribution of FLIP 

products by the contractor. 

 The contractor shall direct customers to the appropriate organization for FLIP problems other than printing and 

distribution (e.g., NGA, DLA, Map Support Offices, etc.). 

 The contractor shall research all calls to determine the reason for any given problem and take the necessary 

actions to prevent the same issue(s) from reoccurring.
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444-S (R-1) (12/21)

The contractor shall, for each Effective Date cycle, send to customers an advance delivery email. The email shall 

contain the contractor’s email address, phone numbers (commercial and toll-free), product information (e.g., title, 

number of copies, and price), and shipping information (e.g., mode, tracking if available, and cost). The contractor’s 

contact information will also be shown in DoD’s FLIP General Planning Book that ships to customers. The contractor 

shall have a website email contact so DLA, NGA, or customers can leave information, and the contractor can either 

ship the products and/or contact the customer to address their issue. The contractor’s recorded voice message and 

advance email shall instruct customers to provide the following information: 6-digit Department of Defense Address & 

Activity Code (DoDAAC), product title (with NGA Reference Number), product quantity, and customer’s contact 

information (name of customer, address, commercial telephone number, and email address). 

No later than 30 calendar days prior to the first Effective Date cycle, the contractor shall send a sample advance 

delivery email to the Government for review and approval. 

The contractor shall establish and maintain a printing and distribution database on the contractor’s secure website. The 

contractor shall provide the Government with access to the secure database for review and approval prior to the 

contractor’s implementation. Data to be collected shall include, but is not limited to: Effective Dates; DoDAAC; 

customers’ name(s), address, and commercial and military phone numbers; customers’ product titles with the NRN; 

corresponding quantities and costs; mode of delivery (e.g., USPS, UPS, FedEx, freight carrier, etc.), including tracking 

number(s) when available; confirmation that delivery (date, time, and name) was made (proof of delivery); and data 

from all DHD calls relating to FLIP products. 

Proof of delivery confirmations for carriers who have an automated tracking system (e.g., FedEx, UPS, etc.) shall be 

available in the database as real time via carriers’ links. Proof of delivery confirmations for carriers who do not have an 

automated tracking system shall be available in the database the next day, no later than 12:00 noon, local time, after 

deliveries are completed. The contractor shall provide a single point (one server/IP address) and establish data 

summary reports that are available for access by the Government. The data summary reports shall consist of the 

following data: date and time call received, customer DoDAAC account, customer point of contact, customer telephone 

number, description of problem, corrective action, and date/time of completion. The Government shall have real-time 

24/7 access to the contractor’s website, data, and reports. 

Customers will contact the contractor directly to receive information and resolve shipping discrepancies. Shipping 

discrepancies include, but are not limited to: mis-packs, quantity shortages, incorrect products (wrong product or 

wrong issue), late shipments, missing shipments, damaged shipments, and delivery to location other than customer(s) 

specified address. 

The contractor shall respond to DHD inquiries within four (4) hours of receiving a request for information (e.g., mode 

of shipment, tracking number, proof of delivery, and delivery date). (NOTE: If the inquiry is received outside of the 

8:00 a.m. to 4:30 p.m. help desk hours, the contractor shall respond within four (4) hours of the 8:00 a.m. DHD start 

time.)

When a shipping discrepancy is deemed to have been under the control of the contractor, the following actions will 

apply through the next Effective Date cycle for each product involved –

1) The contractor, at contractor’s expense, shall: 

a) Reship the required products to the customer within four (4) hours of receiving notification for next day 

receipt; 

b) The mode of transportation shall be as required to meet customer needs – normally this will be by next day 

mode. In these cases, a street address is required; 

c) Provide the customer with available shipment confirmation information (e.g., mode of shipment, tracking 

number, and expected delivery date);

d) Provide the same data to the DLA/NGA Program Manager no later than 8:00 a.m., local time, the 

following morning.
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444-S (R-1) (12/21)

2) If a product to be reshipped is not available, the contractor shall notify the Government within two (2) hours of 

notification of product unavailability. 

3) When the contractor does not have a required product(s), the Government will request shipment from the DLA 

Distribution Center. The cost of the product(s) and transportation cost will be charged to the contractor. 

4) If DLA does not have the required product(s), the contractor shall be required to reprint and ship the products,

at contractor’s expense, as directed by the Contracting Officer and Program Manager.

The contractor shall be responsible for maintaining a Point of Contact (POC) listing of DoD (NGA) FLIP chart

production, FAA publications, and Canadian FLIP contractor and products produced, list of military POCs for each 

service, and a list of special shipment addresses.

TECHNICAL EXCHANGE MEETINGS (TEMs): When required by the ordering agency, the contractor shall make 

the relevant personnel available for after-action technical exchange meetings with Government and NGA production 

contractor personnel to discuss data exchange, digital file issues, shipping, and any other relevant topics. At a 

minimum, the TEMs should be conducted after each Effective Date production cycle or as deemed necessary by the 

Government or the contractor. In addition, the contractor shall make relevant personnel available for any necessary 

informal or ad hoc communications with the Government prior to each printing cycle. The Contracting Officer and 

Government Program Manager shall be included and/or informed of all communications.

The majority of TEMs will take place via teleconference.

QUALITY REPORTS:

Printing and Binding Operations –

The contractor shall prepare and submit reports dealing with printing and finishing in accordance with the “NGA 

Contractor Quality Program for Printing and Finishing of DoD Flight Information Publications Books and Charts” 

(Attachment 3). These reports shall be sent to the DLA/NGA Program Manager and shall be received within seven (7) 

calendar days after the distribution date of each production cycle. (Contact information for the DLA/NGA Program 

Manager will be provided after award.)

Packaging and Distribution Operations –

The contractor shall prepare and submit reports dealing with packaging and distribution in accordance with the “NGA 

Contractor Quality Program for Distribution of DoD Flight Information Publications Books and Charts” 

(Attachment 4). These reports shall be sent to the DLA/NGA Program Manager and shall be received within seven (7) 

calendar days after the distribution date of each production cycle. (Contract information for the DLA/NGA Program 

Manager will be provided after award.)
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444-S (R-1) (12/21)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. 1. (a) 12 16

(b) 6 16

(c) 23 65

2. (a) 369 1,366

(b) 358 1,326

(c) 2,181 8,079

3. (a) 34 122

(b) 33 120

(c) 200 726

II. (a) 16

(b) 1,366

(c) 122

III. (a) 21

(b) 7

IV. 1. (a) 254

(b) 20

2. (a) 1,599

(b) 2,438

(c) 4,908

V. (a) 30

(b) 12
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444-S (R-1) (12/21)

THIS PAGE IS INTENTIONALLY BLANK.
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444-S (R-1) (12/21)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all shipping/mailing and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts of 

1,000 will be prorated at the per-1,000 rate.

For products printing in more than one color, a charge under line items I.1.(c), 2.(c), and 3.(c) will be allowed only for 

the sides of the chart actually printing with the additional color(s). 

Cost of all required paper must be charged under II. PAPER.

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials (excluding paper) and 

operations necessary for the printing and binding of the product listed in accordance with these specifications.

For Items I.1 (a) and (b), I.2. (a) and (b), and I.3. (a) and (b), the unit designation of “per product” is for each title 

ordered – one leaf per title.

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

1. 15-1/2 x 20” (flat) -

(a) Printing one side only

in a single ink color,

including binding .................................................. per product......$___________ $___________

(b) Printing second side

in a single ink color............................................... per product......$___________ $___________

(c) Printing each side in an additional 

ink color not charged for under 

line items I.1.(a) and (b)...............................per color/per side......$___________ $___________

_____________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” Failure to submit invoices in accordance with the line items in the “SCHEDULE OF PRICES” may 

result in delay of payment or rejection of the contractor’s invoice.
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444-S (R-1) (12/21)

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

2. 45 x 20” (flat) -

(a) Printing one side only

in a single ink color,

including binding .................................................. per product......$___________ $___________

(b) Printing second side

in a single ink color............................................... per product......$___________ $___________

(c) Printing each side in 

an additional ink color 

not charged for under 

line items I.2.(a) and (b)...............................per color/per side......$___________ $___________

3. 55 x 20” (flat) -

(a) Printing one side only

in a single ink color,

including binding .................................................. per product......$___________ $___________

(b) Printing second side

in a single ink color............................................... per product......$___________ $___________

(c) Printing each side in 

an additional ink color 

not charged for under 

line items I.3.(a) and (b)...............................per color/per side......$___________ $___________

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered on 

the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. The cost 

of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Chart – Each page-size chart leaf.

Per 1,000 Leaves

(a) 15-1/2 x 20” Charts: White Chemical Wood Map, Lithographic-Finish (20-lb.) .................$___________

(b) 45 x 20” Charts: White Chemical Wood Map, Lithographic-Finish (20-lb.)........................$___________

(c) 55 x 20” Charts: White Chemical Wood Map, Lithographic-Finish (20-lb.)........................$___________

_____________

(Initials)
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444-S (R-1) (12/21)

III. ADDITIONAL OPERATIONS:

(a) Barcode Labeling FAA Publications....................................................per 1,000 copies......$___________

(b) Barcode Labeling Canadian Charts and Books.....................................per 1,000 copies......$___________

IV. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the cost 

of all packing; kraft envelopes, shipping bags, and shipping containers; all necessary wrapping and packing 

materials; all labeling and marking; and complete distribution, in accordance with these specifications.

1. APO/FPO Bulk Shipments –

(a) Packing and sealing shipping containers............................................. per container......$___________

(b) Palletizing.................................................................................................. per pallet......$___________

2. Non-Palletized Mailed Shipments –

(a) Single or multiple copies in kraft envelopes

(up to 200 “folded” leaves) ..................................................................per envelope......$___________

(b) Quantities over 200 “folded” leaves, up to 12 pounds,

in cushioned shipping bags or wrapped in shipping bundles ....... per bag or bundle......$___________

(c) Quantities over 12 pounds, up to 45 pounds,

packed in shipping containers............................................................. per container......$___________

V. DISTRIBUTION HELP DESK:

Line item V.(a) must include the cost of all operators and computer/telephone equipment necessary. Line item 

V.(b) must be charged against the print order specified by the Government for that month.

(a) Toll-Free Service Center Line ......................................................................... per call......$___________

(b) Monthly Service Center Operating/Maintenance Fee.....................per specified order......$___________

_____________

(Initials)
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444-S (R-1) (12/21)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in

exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration of the

bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all 

pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
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