Program No 3388-S Term Date of Award To 05/31/2020

TITLE: REPRINTS FOR CALL PUBLICATIONS (FOUO)

 DESCRIPTION BASIS OF Gray Graphics Lithexcel McDonald & Eudy Production Press Texas Digital & Printing

 AWARD 190-38435 300-52436 190-56520 120-71652 420-86459

I. COMPLETE PRODUCT:

1. 5-1/2 X 8-1/2" Products

(a) Text prtg black............................... per page

(1) Makeready/Setup 11276 $4.00 $45,104.00 $1.50 $16,914.00 $5.00 $56,380.00 $3.90 $43,976.40 $0.00 $0.00

(2) Running per 100 254348 $0.40 $101,739.20 $2.00 $508,696.00 $0.55 $139,891.40 $0.54 $137,347.92 $0.40 $101,739.20

(b) Text prtg 4/c.................................. per page

(1) Makeready/Setup 1252 $18.00 $22,536.00 $24.00 $30,048.00 $85.00 $106,420.00 $15.47 $19,368.44 $0.00 $0.00

(2) Running per 100 28796 $0.60 $17,277.60 $3.50 $100,786.00 $0.65 $18,717.40 $0.83 $23,900.68 $0.60 $17,277.60

( c ) Complete Cover

(1) Makeready/Setup 108 $150.00 $16,200.00 $96.00 $10,368.00 $400.00 $43,200.00 $100.00 $10,800.00 $0.00 $0.00

(2) Running per 100 2484 $12.00 $29,808.00 $6.00 $14,904.00 $9.00 $22,356.00 $16.70 $41,482.80 $20.00 $49,680.00

2. 8-1/2 x 11" Products

(a) Text prtg black............................... per page

(1) Makeready/Set 994 $7.00 $6,958.00 $2.00 $1,988.00 $6.00 $5,964.00 $8.30 $8,250.20 $0.00 $0.00

(2) Running per 100 22862 $0.80 $18,289.60 $2.10 $48,010.20 $0.65 $14,860.30 $0.88 $20,118.56 $0.750 $17,146.50

(b) Text prtg 4/c.................................. per page

(1) Makeready/Set 110 $30.00 $3,300.00 $30.00 $3,300.00 $85.00 $9,350.00 $20.00 $2,200.00 $0.00 $0.00

(2) Running per 100 2530 $1.20 $3,036.00 $5.50 $13,915.00 $0.75 $1,897.50 $1.16 $2,934.80 $1.15 $2,909.50

( c ) Complete Cover

(1) Makeready/Set 12 $250.00 $3,000.00 $238.00 $2,856.00 $400.00 $4,800.00 $200.00 $2,400.00 $0.00 $0.00

(2) Running per 100 276 $14.00 $3,864.00 $15.50 $4,278.00 $13.00 $3,588.00 $29.94 $8,263.44 $35.00 $9,660.00

II. BINDING:

A. Perfect Binding. ................... . per 110 books 2346 $0.00 $0.00 $40.00 $93,840.00 $20.00 $46,920.00 $12.97 $30,427.62 $30.00 $70,380.00

B. Black coil binding including laminating cover....p 276 $130.00 $35,880.00 $58.00 $16,008.00 $150.00 $41,400.00 $172.00 $47,472.00 $200.00 $55,200.00

C. Saddle Stitch Binding............... per 100 books 138 $0.00 $0.00 $20.00 $2,760.00 $5.00 $690.00 $12.97 $1,789.86 $15.00 $2,070.00

III. PACKING/LABELING/SEALING:

A. Multiple copies over 5.4 kg 12 lbs. in suitable

shipping containers....................... per carton 160 $2.00 $320.00 $2.00 $320.00 $2.00 $320.00 $6.27 $1,003.20 $5.00 $800.00

IV. ADDITIONAl OPERATIONS:

A. CD Replication including Printing and Appling

 Color Label.................................... per 100 828 $30.00 $24,840.00 $120.00 $99,360.00 $65.00 $53,820.00 $237.00 $196,236.00 $73.00 $60,444.00

B. Affixing Pocket to Cover 3...................per 100 828 $10.00 $8,280.00 $8.00 $6,624.00 $10.00 $8,280.00 $21.00 $17,388.00 $10.00 $8,280.00

CONTRACTOR TOTALS $340,432.40 $974,975.20 $578,854.60 $615,359.92 $395,586.80

DISCOUNT 2.00% $6,808.65 1.00% $9,749.75 1.00% $5,788.55 0.25% $1,538.40 1.00% $3,955.87

DISCOUNTED TOTALS $333,623.75 $965,225.45 $573,066.05 $613,821.52 $391,630.93

Abstracted by: Ledo Ulerio 5/21/2019

Reviewed by: 
Program No 3388-S Term Date of Award To 05/31/2020

TITLE: REPRINTS FOR CALL PUBLICATIONS (FOUO)

 DESCRIPTION BASIS OF West Shore Printing

 AWARD 370-94554

I. COMPLETE PRODUCT:

1. 5-1/2 X 8-1/2" Products

(a) Text prtg black............................... per page

(1) Makeready/Setup 11276 $3.00 $33,828.00

(2) Running per 100 254348 $0.40 $101,739.20

(b) Text prtg 4/c.................................. per page

(1) Makeready/Setup 1252 $25.00 $31,300.00

(2) Running per 100 28796 $0.60 $17,277.60

( c ) Complete Cover

(1) Makeready/Setup 108 $100.00 $10,800.00

(2) Running per 100 2484 $10.00 $24,840.00

2. 8-1/2 x 11" Products

(a) Text prtg black............................... per page

(1) Makeready/Set 994 $8.00 $7,952.00

(2) Running per 100 22862 $0.80 $18,289.60

(b) Text prtg 4/c.................................. per page

(1) Makeready/Set 110 $40.00 $4,400.00

(2) Running per 100 2530 $1.20 $3,036.00

( c ) Complete Cover

(1) Makeready/Set 12 $200.00 $2,400.00

(2) Running per 100 276 $20.00 $5,520.00

II. BINDING:

A. Perfect Binding. ................... . per 110 books 2346 $15.00 $35,190.00

B. Black coil binding including laminating cover....p 276 $10.00 $2,760.00

C. Saddle Stitch Binding............... per 100 books 138 $10.00 $1,380.00

III. PACKING/LABELING/SEALING:

A. Multiple copies over 5.4 kg 12 lbs. in suitable

shipping containers....................... per carton 160 $20.00 $3,200.00

IV. ADDITIONAl OPERATIONS:

A. CD Replication including Printing and Appling

 Color Label.................................... per 100 828 $10.00 $8,280.00

B. Affixing Pocket to Cover 3...................per 100 828 $5.00 $4,140.00

CONTRACTOR TOTALS $316,332.40

DISCOUNT 2.00% $6,326.65

DISCOUNTED TOTALS $310,005.75

Abstracted by: Ledo Ulerio 5/21/2019 Awarded

Reviewed by: 
Program 3388-S Page 1 of 14

Specifications by LU

Reviewed by RG

U.S. GOVERNMENT PUBLISHING OFFICE

Virginia Beach, Virginia

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Reprints for CALL Publications (FOUO)

as requisitioned from the U.S. Government Publishing Office (GPO) by the

United States Army

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending May 31, 

2020 plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 2:00p.m., prevailing Eastern Standard Time, on May 15, 2019.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, 291 Independence Blvd. Suite 401, Virginia Beach, VA 23462. Facsimile bids in response to this 

solicitation are permitted. Facsimile bids may be submitted directly to the GPO Fax No. (757) 490-7950. The program 

number and bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO 

Contract Terms, GPO Publication 310.2, as revised January 2018. NOTE: FAXED BIDS RECEIVED AFTER 2:00 

P.M. WILL NOT BE CONSIDERED FOR AWARD.

Do NOT fax double sets or extra copies of forms that have not been requested; only fax the pages in SECTION 4 of 

these specifications, with all of the information completed as requested.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding, with particular attention to the 

following: 

• GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this publication as 

the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

• The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES.

Abstract of previous procurement for 3388-S, contract prices are available at 

www.gpo.gov/gpo/abstracts/abstract.action?region=Virginia Beach

For information of a technical nature call Ledo Ulerio at (757) 490-7943
Reprints for CALL Publications (FOUO) Page 2 of 14

3388-S (05/20)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/terms.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf.

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also 

cancels and supersedes any other disputes language currently included in existing contractual actions.

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract this 

operation will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Average type dimension in publication/Camera copy

P-8. Halftone Match (Single and Double Impression) Electronic media/Camera Copy

P-10. Process Color Match Previous Sample/Color Proofs

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

prior to production. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 
Reprints for CALL Publications (FOUO) Page 3 of 14

3388-S (05/20)

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to May 31, 2020, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 2019, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
Reprints for CALL Publications (FOUO) Page 4 of 14

3388-S (05/20)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by 

an individual “Print Order” for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through May 31, 2020. All print orders 

issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the event of 

conflict with any print order. A print order shall be “issued” for purposes of the contract, when it is either deposited 

in the U.S. Postal Service mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.

SECURITY/WARNING: PRODUCT IS DESIGNATED AS – FOR OFFICIAL USE ONLY: The contractor 

shall take all necessary precautions to insure against loss of forms, negatives, or other reproducible at any time prior 

to delivery by him to a transportation agent or delivery to destination. Proper control and handling must be 

maintained at all times to prevent any information or materials required to produce the product ordered under these 

specifications from falling into unauthorized hands. Unless otherwise indicated herein, all extra copies, materials, 

waste, etc., must be destroyed.

NOTE: PRIOR TO AWARD, THE CONTRACTOR WILL BE REQUIRED TO SUBMIT A WRITTEN 

EXPLANATION AS TO HOW THE CONTRACTOR WILL SAFEGUARD THE DATA PROVIDED BY THE 

AGENCY. EXPLANATION MUST BE SUBMITTED VIA EMAIL (lulerio@gpo.gov) OR FAX (757-490-7950).
Reprints for CALL Publications (FOUO) Page 5 of 14

3388-S (05/20)

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system whereby 

materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution or disposal) 

so as to ensure against theft and/or the unauthorized possession of the materials. 

Contractor is cautioned that Government provided information shall not be used for non-government business. 

Specifically, Government information shall not be used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

1. The plan shall contain at a minimum how government files (data) will be secured to prevent disclosure to a third 

party prior to and after termination of contract; 

2. Explain how all accountable materials will be handled throughout all phases of production; 

3. How the disposal of waste materials will be handled; and, 

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall be 

adhered to by the contractor and/or subcontractor(s). 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Reprints for CALL Publications (FOUO) Page 6 of 14

3388-S (05/20)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of publications requiring such operations as outputting from 

electronic media, proofs, printing in black and/or full color, binding, packing and distribution. Occasionally CD 

replication will be required and will be inserted into pocket on inside back cover.

TITLE: Reprints for CALL Publications (FOUO)

FREQUENCY OF ORDERS: Approximately 3 print orders per month. Each print order will be for multiple 

publication titles (averaging 5 titles per order) with various page counts and quantities.

QUANTITY: Approximately 1,000 to 7,000 copies per title with an average of 2,300 copies per title.

NUMBER OF PAGES: Approximately 32 to 300 pages per publication title. Averages of 116 pages per title for 

5-1/2 x 8-1/2” publications, and 92 per title for 8-1/2 x 11” publications.

TRIM SIZES: 5-1/2 x 8-1/2” and 8-1/2 x 11”

GOVERNMENT TO FURNISH: Electronic files in pdf format. The contractor must have a secure FTP site to 

accept the files from the agency. No files will be furnished on CD’s or be e-mailed.

At the start of the contract the agency will furnish a representative sampling of printed books for reference as to 

format, quality, and color match expected.

A Print Order (GPO Form 2511) will be supplied for each individual order. Will be e-mailed or faxed.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried on camera copy or in electronic files, must not print on finished 

product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

point of contact given after award.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

GPO Imprint: The contractor must set a GPO imprint and strip in to last printed text page.

RETENTION OF DIGITAL FILES: The contractor will be required to retain a copy of the pdf file (and related 

laser visuals or printed samples) for each publication for subsequent reprints until the end of the contract term or 

until notified by the agency that the publication is no longer needed. Materials must be destroyed at the end of the 

contract term.
Reprints for CALL Publications (FOUO) Page 7 of 14

3388-S (05/20)

PROOFS: 

2 sets of digital color content proofs for all text pages and covers. Direct to plate must be used to produce 

the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster 

Image Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements 

in proper position (not pasted up), imaged face and back, trimmed and folded to the finished size of the 

product. 

AND

2 sets of inkjet proofs for Covers ONLY that are G7 profiled and use pigment-based inks. A proofing RIP that 

provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles 

Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 

3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) 

must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

Control Strip 2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 

x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Contractor MUST supply a proof sign-off sheet and a return airbill. Also please include a reminder that the agency 

can only keep proofs 2 days. 

CD REPLICATION: Not every book will require CD replication. When ordered, a master will be supplied. A 

label must be printed in four color process and affixed to the CD. One CD must be inserted into a pocket on the 

inside back cover of each book.

STOCK/PAPER: : The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated 

March 2011. The specifications of all papers furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" Dated March 

2011. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf?sfvrsn=2.

All text paper used in each copy must be of a uniform shade and all paper must have the grain parallel to the fold.

Text: White Offset Book, grammage 90 g/m2 (basis weight: 60 lbs per 500 sheets, 25 x 38"), equal to JCP Code 

A60.

Cover: White No. 1 Coated Cover, Gloss-Finish, grammage 215 g/m2 (basis weight: 80 lbs per 500 sheets, 20 x 

26"), equal to JCP Code L11.

PRINTING: Print text head-to head in black ink and/or four color process as indicated on the individual print 

order.
Reprints for CALL Publications (FOUO) Page 8 of 14

3388-S (05/20)

Covers 1/4/spine print full bleed in four color process. Flood coat cover 1/4/spine with a protective coating. Cover 

2 prints in black and cover 3 is blank. 

INK: Black and four color process. 

POCKET CONSTRUCTION: A pocket is required on the inside back cover when CD replication is ordered. 

Pocket must be suitable for holding a CD. Opening must be at the top, not the side. Pocket must be constructed of 

clear plastic, with rounded or square corners and a flap closure at top. Adhesive backing required – no fugitive 

glue.

Affix pocket to inside back cover and insert one CD for each book.

BINDING: Perfect-bind text and wraparound cover; trim three sides. Grain must run parallel to the spine. Hinge 

score covers. Durable, high quality perfect binding is required. Cracking is not acceptable.

Expect that most books will require perfect binding; even those with small page counts. Saddle stitch will be 

required for page counts of 60 or less.

An occasional order for 5-1/2 x 8-1/2” books may require black plastic spiral (coil) binding.

LAMINATING: Spiral bound books may require lamination on the front and back covers. 

When ordered, laminate the entire surface of both sides of the front and back cover pieces, after printing, with 

polyesters (such as polyethylene terephthalate), polypropylene, vinyl or cellulose acetate, having a 5mil minimum 

thickness (total thickness of each cover piece after lamination should be a minimum of 20 pts). The laminated 

product must have no distortion of the printed matter and must remain clear and legible.

ROUNDED CORNERS: When laminated covers are required, the text and covers must have rounded corners 

opposite the bind (1/4" radius).

MARGINS: Margins will be as indicated on the print order or furnished copy. Covers bleed four sides; text has 

adequate gripper.

PACKING: Return government furnished material (DVDs, Proofs, etc.) to delivery address via United 

States Postal Service separately from finished product in sealed, synthetic, tear-proof envelopes or boxes.

Please ensure that ALL packaging (cartons and envelopes) used to ship this publication is durable enough 

to get this publication to its intended destination undamaged. Shipping/mailing cartons must meet GPO Contract 

Terms specifications.

Shrink wrap all quantities of 2 or more, but no more than 5 per wrap. Single copies do not shrink wrap.

Contractor must use Tyvek or opaque heavy-duty poly bags for small quantities and durable shipping 

cartons for quantities that exceed the manufacturers’ specifications for the envelopes/bags. NO PAPERBASED ENVELOPES ARE TO BE USED. Contractor must take care not to over pack envelopes/cartons to 

prevent packages from bursting during postal handling. Contractor must also ensure that envelopes/cartons 

are packed in a manner that prevents movement during shipping/mailing.

Pallets are required. Pallet dimensions are per GPO Specifications: Wooden pallets, 48” x 40” by 52” tall max high 

including pallet. 

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers.
Reprints for CALL Publications (FOUO) Page 9 of 14

3388-S (05/20)

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered, 

and no additional charge will be allowed.

 Books

Quantity Number of

Ordered Sublots___

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125

 35,001 and over 200

These randomly selected copies must be packed separately and identified by a special government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents and sent in accordance with the distribution list to the address on the Print Order.

A copy of the print order and a signed Government-furnished certificate of selection, must be included.

A copy of the Government-furnished certificate must accompany the voucher sent to GPO, Financial Management 

Service, for payment. Failure to furnish the certificate may result in delay in processing the voucher.

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance 

random copies to test for compliance against the specifications. The print order will indicate the number required, if 

any. When ordered, the contractor must divide the entire order into equal sub-lots and select a copy from a different 

general area of each sub-lot. The contractor will be required to execute a statement furnished by GPO certifying that

copies were selected as directed. Copies will be paid for at the running rate offered in the contractor's bid and their 

cost will not be a consideration for award.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included.

An U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers, 

must be furnished with billing for reimbursement of certificate fee.

DISTRIBUTION: Ship f.o.b. destination. Center for Army Lessons Learned, Attention John Pennington, 10 

Meade Avenue, Building 50, Room 3E, Fort Leavenworth, KS 66027-1351. Or ATIC-SAA-R, attention Ware 

House, Bldg. 3306 Wilson Avenue, Fort Eustis, VA 23604.

Inside delivery is required.

Shipments are to be made by reimbursable parcel post or small package carrier, whatever method is most 

economical to the Government, unless otherwise instructed. Furnish postal or freight receipts with your invoice for 

reimbursement and a duplicate copy with the return of the government furnished materials.

All shipments must be made by traceable means with inside delivery to room number(s) specified. A signed receipt 

is required.

All expenses incidental to returning Government furnished materials and submitting proofs must be borne by the 

contractor.
Reprints for CALL Publications (FOUO) Page 10 of 14

3388-S (05/20)

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Furnished material must be picked up from and delivered to: Center for Army Lessons Learned (CALL), 10 Meade 

Avenue, Bldg. 50, Room 3E, Fort Leavenworth KS 66027.

Return furnished materials to address above. Proofs must be delivered to the above address. This is to be 

accomplished at the contractor’s expense.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

PROOF SCHEDULE:

The contractor is to submit proof within 3 workdays after receipt of furnished materials.

Proofs will be withheld no more than 2 workdays from receipt by the customer agency until a Fax OK is given. 

(Note: The first workday after receipt of proofs at the Department is day one of the hold time.)

PRODUCTION SCHEDULE:

Contractor must complete production and distribution within 10 workdays after receipt of OK to Print.

When Proofs are NOT ordered, complete production and distribution must be made within 10 workdays. 

Approximately 10% of the orders may be required within 5 workdays.

The ship/deliver date indicated on the print order isthe date the products must be shipped from the contractor’s site.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

Upon completion of each order, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment (or delivery, if applicable). Ship/delivery information may be faxed to 757-490-7950 or telephoned to 

757-490-7940.
Reprints for CALL Publications (FOUO) Page 11 of 14

3388-S (05/20)

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices quoted in the "SCHEDULE OF PRICES" to the 

following units of production which are the estimated requirements to produce one year's production. These units do 

not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a like 

period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES”.

 (1) (2)

I. 1. (a) 11276 254348 

 (b) 1252 28796

 (c) 108 2484

 2. (a) 994 22862

 (b) 110 2530

 (c) 12 276

II. A. 2346 

 B. 276

 C. 138

III. A. 160

IV. A. 828

B. 828

 
Reprints for CALL Publications (FOUO) Page 12 of 14

3388-S (05/20)

SECTION 4 - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid) or blank spaces for an item will be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per 100 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations necessary

for the complete production of the product listed in accordance with these specifications, except for Binding, 

Packing, and Freight Costs.

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

1. 5-1/2 x 8-1/2” Products:

(a) Text printing in black...............................................................per page ......$___________ $___________

(b) Text printing in 4/color process......................................per page.....$___________ $___________

(c) Complete Cover: 1/4 in 4/color; 2 in black;

3 blank, including spine for perfect bound books...per complete cover......$___________ $___________

2. 8-1/2 x 11” Products:

(a) Text printing in black...............................................................per page ......$___________ $___________

(b) Text printing in four color process...................................per page.....$____________$____________

(c) Complete Cover: 1/4 in 4/color; 2 in black;

 3 blank (including spine for perfect bound books) .per complete cover .....$___________ $___________

II. BINDING:

 

 A. Perfect binding......................................................per 100 books...................$____________ 

 B. Black coil binding including laminating Covers..................per 100 books..................$____________
Reprints for CALL Publications (FOUO) Page 13 of 14

3388-S (05/20)

 C. Saddle Stitch Binding..............................................per 100 books.........................$____________

III. PACKING/LABELING/SEALING:

 A. Multiple copies over 5.4 kg 12 lbs. in suitable shipping containers......per carton..........$____________

 

IV. ADDITIONAL OPERATIONS:

 A. CD Replication including Printing and Applying Color Label.............per 100...............$____________

 B. Affixing Pocket to Cover 3......................................................per 100...............$____________

 ________

 Initials
Reprints for CALL Publications (FOUO) Page 14 of 14

3388-S (05/20)

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By_________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

***********************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:_______ Date:___________ Contracting Officer:__________ Date:___________

(Initials) (Initials)

*******************************************************************************************