Program: 213-S

Term: August 1, 2020 ending July 31, 2021

Title: Various Envelopes

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING, CONSTRUCTION, PACKING, AND DISTRIBUTION:

 1. Writing Envelope, White (20 - 24-lb.)

 (a) 3-7/8 x 8-7/8" (No. 9)...............................................per 100 Envelopes......... 5 11.80 $59.00 2.35 $11.75 2.90 $14.50 5.00 $25.00 2.25 $11.25

 (b) 3-7/8 x 8-7/8" (No. 9) with window......................per 100 Envelopes........ 5 12.40 $62.00 2.55 $12.75 3.20 $16.00 7.50 $37.50 2.50 $12.50

 2. Writing Envelope, Colored (20 - 24-lb.)

 (a) 3-7/8 x 8-7/8" (No. 9)............................................per 100 Envelopes........... 5 21.78 $108.90 3.50 $17.50 4.50 $22.50 7.50 $37.50 2.50 $12.50

 (b) 3-7/8 x 8-7/8" (No. 9) with window......................per 100 Envelopes....... 5 76.40 $382.00 4.50 $22.50 5.50 $27.50 10.00 $50.00 3.00 $15.00

 3. Writing Envelope, White (20 - 24-lb.)

 (a) 4-1/8 x 9-1/2" (No. 10).............................................per 100 Envelopes.......... 2,610 2.34 $6,107.40 2.35 $6,133.50 2.90 $7,569.00 2.75 $7,177.50 2.25 $5,872.50

 (b) 4-1/8 x 9-1/2" (No. 10) with window....................per 100 Envelopes.......... 2,010 2.66 $5,346.60 2.55 $5,125.50 3.20 $6,432.00 3.00 $6,030.00 2.50 $5,025.00

 4. Writing Envelope, Colored (20 - 24-lb.)

 (a) 4-1/8 x 9-1/2" (No. 10)...............................................per 100 Envelopes......... 5 21.78 $108.90 3.50 $17.50 5.00 $25.00 7.50 $37.50 2.50 $12.50

 (b) 4-1/8 x 9-1/2" (No. 10) with window.....................per 100 Envelopes.......... 5 23.38 $116.90 4.00 $20.00 5.80 $29.00 10.00 $50.00 3.00 $15.00

 5. Kraft (28 - 32-lb.) -

 (a) 6 x 9"

 (1) White............................................................................per 100 Envelopes.......... 15 10.80 $162.00 4.75 $71.25 8.90 $133.50 5.00 $75.00 5.00 $75.00

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 20 9.50 $190.00 5.25 $105.00 9.50 $190.00 5.00 $100.00 5.00 $100.00

 (b) 6-1/2 x 9-1/2"

 (1) White............................................................................per 100 Envelopes.......... 5 22.65 $113.25 5.00 $25.00 9.00 $45.00 7.50 $37.50 5.00 $25.00

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 5 70.80 $354.00 5.50 $27.50 9.70 $48.50 7.50 $37.50 5.00 $25.00

 (c) 6 x 10-1/2"

 (1) White............................................................................per 100 Envelopes.......... 10 22.06 $220.60 7.50 $75.00 10.00 $100.00 7.50 $75.00 5.50 $55.00

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 25 40.47 $1,011.75 8.50 $212.50 11.00 $275.00 7.50 $187.50 6.50 $162.50

 (d) 6 x 12"

 (1) White............................................................................per 100 Envelopes.......... 5 105.69 $528.45 13.00 $65.00 10.80 $54.00 20.00 $100.00 12.50 $62.50

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 5 109.93 $549.65 14.00 $70.00 12.00 $60.00 20.00 $100.00 12.50 $62.50

 (e) 9 x 12"

 (1) White............................................................................per 100 Envelopes.......... 75 7.31 $548.25 9.50 $712.50 14.00 $1,050.00 8.25 $618.75 12.50 $937.50

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 90 8.68 $781.20 11.50 $1,035.00 15.50 $1,395.00 8.50 $765.00 12.50 $1,125.00

THE PRINT HOUSE

CRABAR GBF/IPG PRINTING RESOURCES INC. WBC INC. dba LITHEXCEL THE PRINT HOUSE CURRENT CONTRACTOR

S.Elgin, IL Cleveland, OH Albuquerque, NM Brooklyn, NY

Page 1 of 2
Program: 213-S

Term: August 1, 2020 ending July 31, 2021

Title: Various Envelopes

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

THE PRINT HOUSE

CRABAR GBF/IPG PRINTING RESOURCES INC. WBC INC. dba LITHEXCEL THE PRINT HOUSE CURRENT CONTRACTOR

S.Elgin, IL Cleveland, OH Albuquerque, NM Brooklyn, NY

 (f) 9-1/2 x 12"

 (1) White............................................................................per 100 Envelopes.......... 415 15.71 $6,519.65 10.50 $4,357.50 14.00 $5,810.00 6.75 $2,801.25 10.00 $4,150.00

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 305 19.40 $5,917.00 7.50 $2,287.50 15.50 $4,727.50 8.00 $2,440.00 6.25 $1,906.25

 (g) 9-1/2 x 12-1/2"

 (1) White............................................................................per 100 Envelopes.......... 5 25.42 $127.10 12.00 $60.00 14.50 $72.50 12.50 $62.50 6.50 $32.50

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 5 33.26 $166.30 11.00 $55.00 16.00 $80.00 12.50 $62.50 6.50 $32.50

 (h) 9-1/2 x 12-5/8"

 (1) White............................................................................per 100 Envelopes.......... 5 25.42 $127.10 7.50 $37.50 14.00 $70.00 12.50 $62.50 6.50 $32.50

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 5 33.26 $166.30 8.00 $40.00 15.50 $77.50 12.50 $62.50 6.50 $32.50

 (i) 10 x 13"

 (1) White............................................................................per 100 Envelopes.......... 5 25.52 $127.60 10.00 $50.00 19.00 $95.00 15.00 $75.00 12.50 $62.50

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 5 26.82 $134.10 11.00 $55.00 21.00 $105.00 15.00 $75.00 12.50 $62.50

 (j) 10 x 15"

 (1) White............................................................................per 100 Envelopes.......... 5 45.96 $229.80 12.00 $60.00 28.00 $140.00 17.50 $87.50 15.00 $75.00

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 5 25.71 $128.55 13.00 $65.00 30.00 $150.00 17.50 $87.50 15.00 $75.00

 (k) 11 x 13"

 (1) White............................................................................per 100 Envelopes.......... 5 98.30 $491.50 30.00 $150.00 30.00 $150.00 20.00 $100.00 30.00 $150.00

 (2) Lt. Brown Shade.........................................................per 100 Envelopes......... 5 114.38 $571.90 23.00 $115.00 34.00 $170.00 20.00 $100.00 30.00 $150.00

II. ADDITIONAL OPERATIONS:

 (a) Shrink-film wrapping...................................................per package.................... 1,358 0.25 $339.50 0.03 $40.74 0.30 $407.40 0.25 $339.50 0.25 $339.50

 (b) Boxing in units of 500 envelopes..............................per box............................ 159 5.00 $795.00 No Charge $0.00 1.00 $159.00 No Charge $0.00 No Charge $0.00

 (c) Palletizing.....................................................................per pallet ....................... 10 18.00 $180.00 No Charge $0.00 48.00 $480.00 No Charge $0.00 No Charge $0.00

CONTRACTOR SUBTOTALS $32,772.25 $21,132.99 $30,180.40 $21,897.00 $20,707.00

ACCELERATED SCHEDULE - 5 WORK DAYS 5.00% $1,638.61 $1,056.65 $1,509.02 $1,094.85 $1,035.35

III. PERCENTAGE INCREASE 25.00% $409.65 5.00% $52.83 50.00% $754.51 0.00% $0.00 0.00% $0.00

CONTRACTOR TOTALS $33,181.90 $21,185.82 $30,934.91 $21,897.00 $20,707.00

DISCOUNT 1.00% $331.82 0.00% $0.00 0.00% $0.00 0.25% $54.74 0.25% $51.77

DISCOUNTED TOTALS $32,850.08 $21,185.82 $30,934.91 $21,842.26 $20,655.23

AWARDED

Page 2 of 2
Program 213-S Page 1 of 13

Specifications by DLL

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Various Envelopes

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Department of Agriculture (USDA)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2020 and ending 

July 31, 2021, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time (EST), on July 21, 2020 

at the U.S. Government Publishing Office, APSDC. Due to the COVID-19 pandemic, this will NOT be a public bid 

opening.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

MUST submit email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission will be 

accepted at this time.

The Program 213-S and the bid opening date must be specified in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding, with particular attention to the 

following:

 GPO has issued a new Government Paper Specification Standards, No. 13, dated September 2019. Perspective 

bidders should carefully read this publication as the applicable standards within become an integral part of this 

contract. This document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards

along with a list of major revisions.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, call David Love at (202) 512-0307 or email apsdc@gpo.gov.
Various Envelopes Page 2 of 13

213-S (7/21)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

SUBCONTRACTING: The predominant production function shall be either the construction of the envelopes or 

the printing of the envelopes. The predominant function for the envelope contractors shall be the construction of 

the envelopes; the predominant function of the printing contractors shall be printing the envelopes. Bidders who 

must subcontract both the construction and printing operations will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Camera Copy

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Various Envelopes Page 3 of 13

213-S (7/21)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. 

Pricing will thereafter be eligible for adjustment during the second and any succeeding performance period(s). For 

each performance period after the first, a percentage figure will be calculated as described below and that figure 

will be the economic price adjustment for that entire next period. Pricing adjustments under this clause are not 

applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from August 1, 2020 through July 31, 2021, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 

12-month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending 

April 30, 2020, called the base index. The percentage change (plus or minus) of the variable index from the base 

index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

and/or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, 

prior to the award of a contract. Attending the pre-award survey will be representatives from the GPO and USDA. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of 

the following financial documents: 

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor
Various Envelopes Page 4 of 13

213-S (7/21)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from August 1, 2015 through July 31, 2016, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 
Various Envelopes Page 5 of 13

213-S (7/21)

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the most efficient method of invoicing. Information for using 

this method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractor’s billing must be itemized in accordance with line items in the “SCHEDULE OF PRICES.”
Various Envelopes Page 6 of 13

213-S (7/21)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of envelopes requiring such operations as printing, 

construction, packing, and distribution.

TITLE: Various Envelopes.

FREQUENCY OF ORDERS: Approximately 50 to 75 orders per year.

QUANTITY: Approximately 500 to 300,000 envelopes per order.

NUMBER OF PAGES: Face only or face and back (after construction).

TRIM SIZE: 

3-7/8 x 8-7/8 (No. 9)

3-7/8 x 8-7/8 (No. 9) window

4-1/8 x 9-1/2” (No. 10)

4-1/8 x 9-1/2” (No. 10) window

6 x 9”

6-1/2 x 9-1/2” 

6 x 10-1/2”

6 x 12”

9 x 12”

9-1/2 x 12”

9-1/2 x 12-1/2”

9-1/2 x 12-5/8”

10 x 13”

10 x 15”

11 x 13”

GOVERNMENT TO FURNISH: 

Type and line matter copy for each envelope will be furnished in PDF format.

Previously printed samples are available upon request.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried on the camera copy, must not print on the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. 

Government Paper Specification Standards No. 13 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

3-7/8 x 8-7/8” (No. 9) envelopes (with and without window) 

4-1/8 x 9-1/2” (No. 10) Envelopes (with and without window) 

White and Colored (light blue or pink) Writing Envelope, basis weight: 20 – 24 lbs. per 500 sheets, 17 x 22”, equal 

to JCP V20

All Other Envelope Sizes 

White Kraft Envelope, basis weight: 28 – 32 lbs. per 500 sheets, 17 x 22”, equal to JCP V15. 

Light-Brown (Kraft Shade) Envelope, basis weight: 28 – 32 lbs. per 500 sheets, 17 x 22”, equal to JCP V10. 
Various Envelopes Page 7 of 13

213-S (7/21)

PRINTING: Digital Printing is not acceptable

Print face only (after construction) in black ink or a single ink color other than black. Printing consists of type and 

line matter. (Majority of orders will require printing in black ink.)

Match Pantone number as indicated on the print order.

Printing shall be in accordance with the requirements for the style of envelope ordered. All printing shall comply 

with all applicable U.S. Postal Service regulations. The envelope shall accept printing without feathering or 

penetrating to the reverse side.

MARGINS: Margins will be indicated on the print order or furnished copy. 

Some envelopes may bleed on one to four sides.

CONSTRUCTION: Envelopes will be open side with gummed fold-over flap and contain diagonal or side seams 

(as specified). Flap depth is at the contractor’s option but must meet all USPS requirements. Flap must be coated 

with suitable glue that will securely seal the envelope. Envelope seams must be sufficiently high cut so as to prevent 

the flap adhesive from adhering to the envelope contents. The sealed seams shall not adhere to the inside of the 

envelope. 

NOTE: Some 6 x 9” envelopes will be open end with a center seam. Some 10 x 15” envelopes will be open end. 

When ordered, the face of the No. 9 and No. 10 envelopes will require a die-cut address window with rounded 

corners. The window is 1-1/8 x 4-1/2”, and located 1/2” from bottom edge of envelope and 7/8” from left edge of 

envelope. The long dimension of the window is to be parallel to the long dimension of the envelope. The window 

shall have a clear, transparent type window material. The clear material must be securely glued on all sides so as 

not to interfere with insertion of the contents. The clear window materials and its application to the envelope must 

not prevent the address from being distinctly legible and must meet the current U.S. Postal Service’s (USPS) 

readability standard requirements.

Envelopes shall be free from cuts, folds, tears, machine marks, foreign matter, dirt, ink smears, and adhesive stains.

PACKING: Pack suitable in shipping containers. Envelopes shall be securely packed in containers so as to prevent 

curling or warping due to excessive space. Kraft envelopes must not be packed in oversized containers.

Chipboard or equal must be placed on top and bottom to prevent bowing.

When ordered, box in quantities of 500 envelopes.

When ordered, shrink-film wrap in quantities of 100 or 500 envelopes. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split when shipped.

Pallets may be required. When required, pallets must be 40 x 48” (4-way).

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on www.GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

Each container should be marked with arrow and the word “UP” indicating the top of the container.

When more than one container is necessary for a single destination, containers must be marked 1 of 3; 2 of 3; 3 of 

3; etc. The exact quantity of each container must also be marked on the container.
Various Envelopes Page 8 of 13

213-S (7/21)

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): 

All orders must be divided into equal sublots in accordance with the chart below. A random copy must be selected 

from each sublot. Do not choose copies from the same general area in each sublot. The contractor will be required 

to certify that copies were selected as directed using GPO Form 917-Certificate of Selection of Random Copies 

(located on www.GPO.gov). The random copies constitute a part of the total quantity ordered, and no additional 

charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from www.GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list to the address as indicated on 

the print order.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: 

In addition to the Departmental Random Copies (Blue Label), the contractor is required to submit quality assurance 

random copies to test for compliance against specifications. The purchase order/specifications will indicate the 

number required, if any. When ordered, the contractor must divide the entire order into equal sublots and select a 

copy from a different general area of each sublot. The contractor will be required to certify that copies were selected 

as directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). Copies will be 

paid for at the running rate offered in the contractor's bid and their cost will not be a consideration for award. A 

copy of the purchase order/specifications must be included.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Jacket and Purchase Order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: 

Ship f.o.b. contractor’s city to addresses nationwide.

Complete addresses and quantities will be furnished with each print order. There will be only one shipping 

destination per print order. 

Shipments are to be made by reimbursable small package carrier and must be by traceable means. The contractor 

will be reimbursed for shipping costs by submitting all shipping receipts with billing invoice for payment.

All expenses incidental to picking up and returning materials and furnishing sample copies must be borne by the 

contractor.
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SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

No definite schedule for pickup of material can be predetermined.

The following schedule begins the workday after notification of availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

Regular Schedule

Contractor must complete production and distribution within ten workdays of notification of availability of print 

order and furnished materials.

Accelerated Schedule 

Contractor to make complete distribution in five (5) workdays of notification of availability of print order and 

furnished materials.

NOTE: It is estimated that 5% of the orders placed on this contract will be for the accelerated schedule. 

The ship/deliver date indicated on the print order is the date products ordered for shipping f.o.b. contractor’s city 

must be picked up by the small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov. Personnel receiving the email will be unable to respond to 

questions of a technical nature or to transfer any inquiries.
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SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production, which are the estimated requirements to produce one (1) year's production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

NOTE: The “DETERMINATION OF AWARD” estimates specified below are based on historical data; however, 

due to the current global pandemic, the contractor is put on notice that the estimated amounts of work anticipated 

on this contract may be significantly impacted during the first period of performance.

Premium Payments: When premium payment is authorized it will be indicated on the Print Order. Orders requiring 

the accelerated schedule will be paid for at the premium rate in accordance with the contractor's offered percentage 

in the "Schedule of Prices".

All other orders will be placed with the required schedule and paid for at the basic prices offered.

It is estimated that 5% of the orders placed on this contract will be for the accelerated schedule. Therefore, premium 

payments will enter into the “DETERMINATION OF AWARD” by applying the percentage increase offered for 

the accelerated schedule in the “SCHEDULE OF PRICES” to 5% of the total price offered for all items. This 

additional cost will be included in the total bid and will be used to determine the lowest bid.

Percentages offered for premium priced work are additional to the basic prices offered for units of work. Premium 

payments, when authorized, will apply to all items in the "Schedule of Prices".

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments that 

were anticipated and the contractor will not list such items on his voucher. Non-delivery in accordance with the 

accelerated schedule could result in default or non-responsibility determinations on future solicitations.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. 1. (a) 5

(b) 5

2. (a) 5

(b) 5

3. (a) 2,610

(b) 2,010

4. (a) 5

(b) 5

(1) (2)

5. (a) 15 20

(b) 5 5

(c) 10 25

(d) 5 5

(1) (2)

(e) 75 90

(f) 415 305

(g) 5 5

(h) 5 5

(i) 5 5

(j) 5 5

(k) 5 5

II. (a) 1,358

(b) 159

(c) 10

III. (a) 5%
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213-S (7/21)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate.

I. PRINTING, CONSTRUCTION, PACKING, AND DISTRIBUTION: Prices offered shall include the cost 

of all required materials and operations necessary for the printing, construction, packing, and distribution of the 

product listed in accordance with these specifications.

Per 100

Envelopes

1. Writing Envelope, White (20 – 24-lb.) 

a) 3-7/8 x 8-7/8” (No. 9) .....................................................................................................$ ___________

b) 3-7/8 x 8-7/8” (No. 9) with window ...............................................................................$ ___________

2. Writing Envelope, Colored (20 – 24-lb.) 

a) 3-7/8 x 8-7/8” (No. 9) .....................................................................................................$ ___________

b) 3-7/8 x 8-7/8” (No. 9) with window ...............................................................................$ ___________

3. Writing Envelope, White (20 – 24-lb.) 

a) 4-1/8 x 9-1/2” (No. 10) ...................................................................................................$ ___________

b) 4-1/8 x 9-1/2” (No. 10) with window .............................................................................$ ___________

4. Writing Envelope, Colored (20 – 24-lb.) 

a) 4-1/8 x 9-1/2” (No. 10) ...................................................................................................$ ___________

b) 4-1/8 x 9-1/2” (No. 10) with window .............................................................................$ ___________

____________

(Initials)
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213-S (7/21)

Per 100 Envelopes

White Lt. Brown Shade

(1) (2)

5. Kraft (28 – 32-lb.) –

a) 6 x 9”....................................................................................... $ ___________ $ ___________

b) 6-1/2 x 9-1/2”.......................................................................... $ ___________ $ ___________

c) 6 x 10-1/2” .............................................................................. $ ___________ $ ___________

d) 6 x 12”..................................................................................... $ ___________ $ ___________

e) 9 x 12”..................................................................................... $ ___________ $ ___________

f) 9-1/2 x 12” ............................................................................. $ ___________ $ ___________

g) 9-1/2 x 12-1/2 ”....................................................................... $ ___________ $ ___________

h) 9-1/2 x 12-5/8”........................................................................ $ ___________ $ ___________

i) 10 x 13”................................................................................... $ ___________ $ ___________

j) 10 x 15”................................................................................... $ ___________ $ ___________

k) 11 x 13”................................................................................... $ ___________ $ ___________

II. ADDITIONAL OPERATIONS:

a) Shrink-film wrapping ............................................................................................................$ ___________

b) Boxing in units of 500 envelopes..........................................................................................$ ___________

c) Palletizing..............................................................................................................................$ ___________

III. PREMIUM PAYMENTS: Premium payments, when authorized, will apply to all items except reimbursable 

freight. Percentage increase will be added to all orders that require the “Accelerated Schedule.”

a) Percentage increase .............................................................................................................. __________ %

____________

(Initials)
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SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

*******************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

Initials Initials

*******************************************************************************************