Program 1036‐S Term 11/01/17 To 10/31/18

TITLE:  Short Run Printing

Honolulu HI

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST

I. PRINTING AND DISTRIBUTION:

(a) Four Color printing

1. Makeready 12 0.25 3.00 $          0.25 3.00 $         

2. Run per 100 18 25.00 450.00 $     25.00 450.00 $    

(b) Black printing

1. Makeready 48 N/C $           ‐ 0.02 0.96 $         

2. Run per 100 72 2.50 180.00 $     2.00 144.00 $    

(c) Spot Color printing

1. Makeready 3 0.25 0.75 $          0.25 0.75 $         

2. Run per 100 5 25.00 125.00 $     25.00 125.00 $    

(d) Tabbed dividers, cost to include the dividers

1. Makeready 12 0.25 3.00 $          0.25 3.00 $         

2. Run per 100 18 25.00 450.00 $     25.00 450.00 $    

II. PAPER:

(a) White High Quality Laser (24 lbs), per 100 sheets 13 1.90 24.70 $        1.92 24.96 $       

(b) White Writing (20 lbs), per 100 sheets 20 1.05 21.00 $        1.14 22.80 $       

(c) White Gloss Text (80 lbs), per 100 sheets 7 2.50 17.50 $        2.61 18.27 $       

(d) White Offset Book (60 lbs), per 100 sheets 2 2.05 4.10 $          2.26 4.52 $         

(e) White Index (110 lbs), per 100 sheets 1 5.00 5.00 $          6.13 6.13 $         

(f) Colored Index (110 lbs), per 100 sheets 1 5.50 5.50 $          6.49 6.49 $         

(g) White Gloss Cover (80 lbs), per 100 sheets 1 5.50 5.50 $          6.15 6.15 $         

(h) White Vellum Cover (65 lbs), per 100 sheets 1 3.20 3.20 $          3.26 3.26 $         

(i) Colored Vellum Cover (65 lbs), per 100 sheets 1 3.30 3.30 $          3.41 3.41 $         

III. PROOFS:

(a) Gray scale proofs, cost per proof 14 N/C $           ‐ 0.02 0.28 $         

(b) Color proof, cost per proof 4 0.25 1.00 $          0.25 1.00 $         

IV. ADDITIONAL OPERATIONS:

*(a) Drilling, price per 100 sheets 5 1.00 5.00 $          1.00 5.00 $         

(b) Folding up to 3 parallel folds. Price per 100 completed,

folded sheets 9 1.50 13.50 $        2.25 20.25 $       

(c) Comb binding. Price includes collating, punching, and

binding with suitable plastic combs. Price per 100 books 2 125.00 250.00 $     125.00 250.00 $    

(d) Coil binding. Price includes collating, punching and

binding with suitable plastic coils. Price per 100 books 3 125.00 375.00 $     125.00 375.00 $    

(e) Saddle stitch binding. Price includes collating, insetting,

wire stitching and trimming three sides. Price per 100

books 3 35.00 105.00 $     35.00 105.00 $    

(f) Computer time work on digital camera copy corrections,

price per hour 2 50.00 100.00 $     50.00 100.00 $    

(g) Aqueous Coating. Price per 100 pages 3 70.00 210.00 $     70.00 210.00 $    

(h) Perfect Bind. Price per book 150 5.00 750.00 $     3.00 450.00 $    

CONTRACTOR TOTALS $3,111.05 $2,789.23

DISCOUNT NET $           ‐ NET $           ‐

DISCOUNTED TOTALS 30 days 3,111.05 $ 30 days 2,789.23 $

AWARDED

Review by:_________

*A charge will be allowed for an additional run when the distance

between centers of drilled holes is less than 1‐3/8 inches. Four holes

will be the maximum for any one run.

New Tech Imaging SIMILAR CONTRACT
Program 1036S page 1 of 12 

Specifications by FB 

Reviewed by RW 

U.S. GOVERNMENT PUBLISHING OFFICE 

Seattle, Washington 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Short Run Printing 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

DHS, U.S. Coast Guard 

Base Honolulu, HI 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning November 1, 2017 and ending 

October 31, 2018, plus up to four (4) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Seattle-time, on October 19, 2017 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the products ordered 

under this contract will be located on the Island of Oahu. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid (see page 

12), which will on its face demonstrate ability to meet the schedule requirements. The determination by the 

Government of the acceptability of this information in no way relieves the successful bidder of the responsibility 

for compliance with these schedule requirements. 

BID SUBMISSION: Submit bid to: U.S. GOVERNMENT PUBLISHING OFFICE; 4735 E. Marginal Way South; 

Seattle; Washington; 98134. Fill out Section 4; Schedule of Prices; of this specification with a copy of the signed 

and completed GPO Bid Form 910. Mark your bid “ATTN: 1036-S” on the outside of the envelope. Facsimile bids 

in response to this solicitation are permitted. Facsimile bids may be submitted directly to Seattle GPO, Fax No. 

(206)764-3301. The Program number (Program 1036-S) and bid opening date must be specified with the bid. Refer 

to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. 

Hand delivered bids are to be taken to: U.S. GOVERNMENT PUBLISHING OFFICE; 4735 E. Marginal Way 

South; Seattle; Washington; 98134, between the hours of 8:00 a.m. and 2:00 p.m., prevailing Pacific time, Monday 

through Friday. If further instruction or assistance is required, call (206)764-3726. 

NOTE: BIDS RECEIVED AFTER 2:00 P.M. ON THE BID OPENING DATE SPECIFIED ABOVE WILL 

NOT BE CONSIDERED FOR AWARD.

The following web address will allow you to print a copy of the 910 form. 

http://www.gpo.gov/pdfs/vendors/sfas/bids910.pdf 

The following web address will allow you to print a copy of the current pricing abstract. 

http://www.gpo.gov/gpo/abstracts/abstract.action?region=Seattle Scroll down and click on 1036-S. The spread 

sheet will be in a PDF format. 

For information of a technical nature call Felicia Buchko, Phone: (206)764-3726 Ext. # 3, or email 

fbuchko@gpo.gov. 

 
Short Run Printing Page 2 of 12

Program 1036-S 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing Attributes – Level III 

(b) Finishing Attributes – Level III 

Inspection Levels (from MIL-STD-105): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specification Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

 

P-7. Type Quality and Uniformity Approved Proof or Government Furnished Material 

P-9. Solid and Screen Tint Color Match Approved Proof or Government Furnished Material or 

Pantone Matching System 

P-10. Process Color Match Approved Proof or Government Furnished Material 

SUBCONTRACTING: The predominant production function is press work 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each production order. The print order will indicate the quantity to be produced and 

any other information pertinent to the particular order. 
Short Run Printing Page 3 of 12

Program 1036-S 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from November 1, 2017 through October 31, 2018, plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from November 1, 2017 to October 31, 2018, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 

12-month interval ending three (3) months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall 

not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

 
Short Run Printing Page 4 of 12

Program 1036-S 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/ delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source. 

The Government may issue orders, which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

The Government retains the right to conduct on-site security reviews at any time during the term of the contract. 

Prior to award of this contract, the prospective contractor shall submit, in writing, to the GPO at the preaward 

survey, a copy of their Preaward Survey Plans. If the preaward survey is waived, the contractor must submit the 

details of the plans within five (5) workdays of being notified to do so by the Contracting Officer or his/her 

representative. 

PAYMENT: The contractor must submit the print order with their billing invoice to: U.S. Government Publishing 

Office, Comptroller, Stop: FMCE, Financial Management Service, Washington, DC 2040l. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the fastest method of receiving payment. Instruction for using this method can 

be found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at: http://www.gpo.gov/finance/index.htm. 

Contractor’s billing invoices must be itemized in accordance with the items in the “SCHEDULE OF 

PRICES.” 

 
Short Run Printing Page 5 of 12

Program 1036-S 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of pamphlets and books requiring such operations as printing, 

binding, proofing, packing, and delivery. 

TITLE: Short Run Printing 

FREQUENCY OF ORDERS: Approximately 10 orders per year. 

QUANTITY: An average of 150 copies per order. 

NUMBER OF PAGES: An average of 6 pages per order. 

Approximately 20% of the work will be four-color process while the balance is black. Approximately 5% of the 

work will require one additional spot color. 

TRIM SIZES: Up to and including 8-1/2 x 11”. Expense in trimming to various trim sizes must be borne by the 

contractor. 

Tabbed dividers: 8-1/2 x 11” with a 1⁄2” tab. Making an overall trim of 9 x 11”. Approximately 1 orders will have 

an average of 12 tabbed dividers per copy. 

GOVERNMENT TO FURNISH:

Camera copy. 

Digital files could include but are not limited to: PDF files, PUB, GIF, PNG, Microsoft Office Suite of products, 

PhotoShop, Illustrator, PageMaker, InDesign, CorelDraw, QuarkXPress, Freehand, Suitcase and PostScript. 

Software will be in a variety of versions. The contractor must have the current versions and up-grade as they become 

available. 

At the option of the agency electronic media will occasionally be sent via email or contractor’s ftp site. 

Print Order (GPO Form 2511) 

GPO form 905 for shipping container labels. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except form number and revision date, carried on copy or film or in electronic 

files, must not print on finished product. 

CONTRACTOR TO FURNISH: 

All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the 

products in accordance with these specifications. 

The contractor will host a secure FTP service with Secure Sockets Layer (SSL) or Transfer Layer Security (TLS) 

encryption. The servers must be redundant and located in a secure locked, climate controlled, fire-resistant facility. 

The contractor must provide website information allowing the ordering agencies to post and retrieve Government 

furnished materials and proofs from their secure website. 

 
Short Run Printing Page 6 of 12

Program 1036-S 

Contractor is responsible for converting images to an appropriate color space and file format for output. Contractor 

must also apply any and all necessary prepress functions to achieve best possible output quality of supplied files. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to the ordering agency. 

This preflight must identify any problem areas with digital file submission and must include but not be limited to 

missing or damaged fonts, damaged disks, missing bleeds, improper trim size, and improper color definition. The 

Contractor is also responsible for creating or altering any necessary trapping, setting proper screen angles and 

frequency (unless indicated otherwise by the Government), and defining proper file output selection for the imaging 

device being used. All furnished files must be imaged as necessary to meet the assigned Quality Assurance Through 

Attributes Program (QATAP) level. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

When required, upon completion of each order, the contractor must furnish final production native application files 

(digital deliverables) with the furnished material. The digital deliverables must be an exact representation of the 

final printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept any proprietary file formats other than those supplied, unless specified by the 

Government. 

PRINTING: Offset or digital printing is acceptable. Spot colors will be indicated by Pantone Number on the Print 

Order. 

Printing will consist of four-color process or black and/or spot color as specified on the Print Order. 

Digital printing must be capable of smooth gradient tints with no banding or tone jumping. Minimum acceptable 

resolution is 1200 x 1200 dpi. 4800 x 600 dpi is acceptable. HP Indigo 5500 or 7000, Xerox models 7000, 8000, 

700, 800 and Xerox iGen4 are known to have this capability. Resolution of the contractor’s machine will be 

reviewed at the time of the award. Published resolutions will be used to determine suitability. Software enhanced 

or simulated resolution specifications will not be accepted. 

When required flood-coat with an aqueous clear coating. Contractor is required to supply all materials and 

operations when aqueous coating is indicated on the print order. 

Tabbed dividers will print in a single ink color, face only. 

COMPUTER TIME WORK: Will consist of minor repairs and/or corrections required by the ordering agency 

on electronic camera copy. Time work will be rounded up to closest 15 minute increments. Prior to work, the 

contractor will be required to inform the agency of the approximate time required for repairs or corrections. 

Prior to making revisions, the contractor will copy the furnished files and make all changes to the copy. 

PROOFS: When proofs are required contractor to provide proof as indicated on Print Order. 

Inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides option for high 

quality color matching such as Device Links Technology And/or ICC Profiles Technology, and meet or exceed 

industry tolerance to ISO 12647-2 standard for Graphic Technology (as of 3/19/09 and future amendments) must 

be utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL certified proofing media. Proofs must 

contain one of the following color control strips to be evaluated for accuracy: IDEAlliance ISO 12647-7 Wedge 

or P2P25 Target. 
Short Run Printing Page 7 of 12

Program 1036-S 

Proofs may require proofing on the actual production stock. These proofs must contain all elements and indicate 

margins. Proofs will be used for color match on press.

Call the agency to ensure proper receipt of proof. When proofs are required the contractor must not print prior to 

receipt of an ‘OK to print”. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March, 

2011. http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf 

The Contracting Officer reserves the right to reject shipments of any order printed on paper the color of which, in 

his opinion, materially differs from that of the color specified. 

Stock to be used will be indicated on each print order. 

Color of paper furnished must be a uniform shade and a close match by visual inspection of the JCP color samples. 

White High Quality Laser, basis size 17 x 22", 24 lbs. per 500 sheets, equal to JCP Code O-61. 

White Writing, basis size 17 x 22", 20 lbs. per 500 sheets, equal to JCP Code D10. 

White Gloss Text, basis size 25 x 38", 80 lbs. per 500 sheets, equal to JCP Code A180. 

White Offset Book, basis size 25 x 38", 60 lbs. per 500 sheets, equal to JCP Code A60. 

White Index, basis size 25-1/2 x 30-1/2", 110 lbs. per 500 sheets, equal to JCP Code K10. 

Colored Index, basis size 25-1/2 x 30-1/2", 110 lbs. per 500 sheets, equal to JCP Code K10. 

White Gloss Cover, basis size 20 x 26", 80 lbs. per 500 sheets, equal to JCP Code L10. 

White Vellum Finish Cover, basis size 20 x 26", 65 lbs. per 500 sheets, equal to JCP Code L20. 

Colored Vellum Finish Cover, basis size 20 x 26", 65 lbs. per 500 sheets, equal to JCP Code L20. 

Tabbed dividers will be white 110 lb index, various standard cuts, non-Mylar off the shelf items. 

MARGINS: Adequate gripper margins unless indicated on print order. Follow copy or reprint sample furnished. 

Some orders may require bleeds. Bleeds on all sides when aqueous coating is required. 

BINDING: Bind as indicated on the print order. 

Loose-leaf: Gather and trim four sides; orders may require one wire stitch in the upper left corner or side stitch in 

two places on the left side. No additional charge will be allowed for this operation when ordered. 

Drill 1/4” to 3/8” in diameter holes as specified on each print order. Center of holes must be a suitable distance from 

the binding-edge. 

Fold with up to 3 parallel folds per sheet. 

Comb binding with suitable plastic combs. 

 
Short Run Printing Page 8 of 12

Program 1036-S 

Coil binding with suitable plastic coils. 

Saddle stitch. Gather, insert, stitch with two wire stiches and trim three sides. 

Perfect bind and trim three sides. 

LABELING AND MARKING: Use GPO form 905 to mark all shipping containers. 

DISTRIBUTION: Deliver f.o.b. destination to: Honolulu HI 

Inside delivery required. Follow Print Order for delivery address. 

Upon completion of each order, all originals must be returned to the ordering Department. All expenses incidental 

to picking up of Government furnished materials, returning materials, and furnishing sample copies must be borne 

by the contractor. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to agency 

and to infoseattle@gpo.gov. Call the agency to confirm receipt of documentation. The subject line of the message 

shall be “Distribution for PROGRAM 1036S, PRINT ORDER: ______”. The notice must provide all applicable 

tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, 

and shipping receipts upon agency request. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at (202) 

512-1364. Personnel receiving email, call or facsimile will be unable to respond to questions of a technical nature 

or to transfer any inquires. 

PACKING: Pack suitable quantities per shipping container. Each shipping container must not exceed 45 pounds 

when fully packed. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). The schedule starts the day after notification of the 

availability of Government furnished materials and the print order. 

When requested by the agency Government furnished material must be picked up from and delivered (f.o.b. 

destination) at the ordering Department. No definite schedule for pickup of material can be predetermined. 

When proofs are required, they will be held one workday by the agency. 

Most orders will require complete production and delivery to be made within from 1 to 5 workdays. Most orders 

will require a 4 workday delivery schedule. The ship/deliver date indicated on the print order is the date products 

ordered must be delivered to the destination(s) specified. 

The ship/deliver date indicated on the print order is the date products ordered must be delivered to the destination(s) 

specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
Short Run Printing Page 9 of 12

Program 1036-S 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce 12 months’ work under this contract. 

These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be 

ordered for the term of this contract. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

 (1) (2) 

I. a) 12 18 

 b) 48 72 

 c) 3 5 

 d) 12 18 

II. a) 13 

 b) 20 

 c) 7 

 d) 2 

 e) 1 

 f) 1 

 g) 1 

 h) 1 

 i) 1 

III. a) 14 

 b) 4 

IV. a) 5 

 b) 9 

 c) 2 

 d) 3 

 e) 3 

 f) 2 

 g) 3 

 h) 150 

 
Short Run Printing Page 10 of 12

Program 1036-S 

SECTION 4.-SCHEDULE OF PRICES

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), N/A or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer, or to GPO prices for the same operation if such action would be in the best interest 

of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts will be prorated at the “each rate” or the 100 rate, which ever applies. 

Each leaf (sheet) is based on: 8-1/2 x 11”. 

I. PRINTING AND DISTRIBUTION: Prices quoted shall include the cost of all required materials and 

operations necessary for the complete printing, collating, loose leaf binding, and distribution of the products 

listed in accordance with these specifications. Expense in trimming to various trim sizes must be bore by 

the contractor. 

 Makeready Run per 100 

(1) (2) 

(a) Four Color printing $_________ $_________

(b) Black printing $_________ $_________

(c) Spot Color printing $_________ $_________

(d) Tabbed dividers, 

 Cost to include the dividers $_________ $_________ 

___________ 

(initials) 

 
Short Run Printing Page 11 of 12

Program 1036-S 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the net number of leaves furnished for the product(s) 

ordered. The cost of any paper required for makeready or running spoilage must be included in the prices 

quoted. Computation of the net number of leaves will be based on the following 

 Cost per 100 sheets 

 

(a) White High Quality Laser (24 lbs) $_________ 

(b) White Writing (20 lbs) $_________ 

(c) White Gloss Text (80 lbs) $_________ 

(d) White Offset Book (60 lbs) $_________ 

(e) White Index (110 lbs) $_________ 

(f) Colored Index (110 lbs) $_________ 

(g) White Gloss Cover (80 lbs) $_________ 

(h) White Vellum Cover (65 lbs) $_________ 

(i) Colored Vellum Cover (65 lbs) $_________ 

III. PROOFS: Produce proofs as indicated on the Print Order, various proofing methods will be required. The 

prices offered shall include the cost of all required materials and operations necessary for the complete 

proofing as listed in accordance with these specifications. 

(a) Gray scale proofs, cost per proof. $_________ 

(b) Color proof, cost per proof. $_________ 

 

IV. ADDITIONAL OPERATIONS: 

 

*(a) Drilling. Price per 100 sheets. $_________ 

(b) Folding up to 3 parallel folds. 

Price per 100 completed, folded sheets. $_________ 

(c) Comb binding. Price includes collating,

 punching, and binding with suitable 

 plastic combs. Price per 100 books. $_________ 

(d) Coil binding. Price includes collating,

 punching and binding with suitable 

 plastic coils. Price per 100 books. $_________ 

___________ 

(initials) 

 
Short Run Printing Page 12 of 12

Program 1036-S 

(e) Saddle stitch binding. Price includes

 collating, insetting, wire stitching and 

 trimming three sides. Price per 100 books. $_________ 

(f) Computer time work on digital camera

 copy corrections, price per hour. $_________ 

(g) Aqueous Coating. Price per 100 pages. $_________

(h) Perfect Bind. Price per book. $_________

*A charge will be allowed for an additional run when the distance between centers of drilled holes is less 

than 1-3/8 inches. Four holes will be the maximum for any one run. 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 

My production facilities are located within the assumed area of production: _______yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications must 

complete the following information. 

Proposed carrier(s) for pickup of Government Furnished Material: _____________________________________. 

Number of hours from acceptance of print order to pickup of Government Furnished Material: _______________. 

Number of hours from pickup of Government Furnished Material to delivery at contractor’s plant: 

_____________. 

Proposed carrier(s) for delivery of completed product: _______________________________________________. 

Number of hours from notification to carrier to pickup of completed product: 

_____________________________. 

Number of hours from pickup of completed product to delivery at destination: ____________________________. 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 

BIDDER’S NAME AND SIGNATURE: Fill out and return all pages in “Section 4.- Schedule of Prices” and 

initial or sign each in the space provided, and submit with the GPO Form 910, “Bid”. Only the original is 

required. Do not enter bid prices on the GPO Form 910. NOTE: The schedule of prices will prevail in instances 

where prices are inadvertently entered on GPO Form 910. 

Bidder ____________________________________________________________________________________ 

__________________________________________________________________________________________ 

City – State 

By ________________________________________________________________________________________ 

 Signature and title of person authorized to sign this bid 

____________________________________________ ______________________________________ 

Person to be contacted Telephone Number