TITLE: SHORT-RUN, FAST SCHEDULE DUPLICATING OR COLOR COPYING, PROGRAM 3857-SP

TERM: MARCH 1, 2017 to FEBRUARY 28, 2018 (W/OPTIONS)

 

Basis Starline Printing

Item No. DESCRIPTION of State 300 Code 52436 State 300 Code 72398 State 300 Code 83186

Award UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT: (except for Items Under II., III., & IV) Running Per 100 Copies:

BLACK IMAGE ONLY:

(a) 8-1/2 x 11" Cover and/or Text, per printed side 1065 x 2.00 2,130.00 0.15 159.75 2.00 2,130.00

(b) 17 x 11" foldins, per printed side 14 x 5.00 70.00 0.30 4.20 3.00 42.00

COLOR COPYING:

(c) Color Copying 8-1/2 x 11" one side only, per leaf copied 189 x 30.00 5,670.00 0.89 168.21 16.00 3,024.00

(d) Color Copying 8-1/2 x 11" face and back, per leaf copied 236 x 50.00 11,800.00 1.78 420.08 26.00 6,136.00

(e) Color Copying 17 x 11" one side only, per leaf copied 104 x 50.00 5,200.00 1.78 185.12 30.00 3,120.00

(f) Color Copying 17 x 11" face and back, per leaf copied 85 x 90.00 7,650.00 3.56 302.60 50.00 4,250.00

(g) Die cut Tab Dividers (including composition, die cutting, paper,

collating and inserting), per 100 dividers 15 x 35.00 525.00 30.00 450.00 35.00 525.00

(h) Large Format Color using Ink Jet (4-Color) 800 dpi min resolution.

The price includes the cost of paper

1. First Print, per square foot 5 x 4.80 24.00 8.00 40.00 24.00 120.00

2. Each additional print, per square foot 20 x 3.00 60.00 6.00 120.00 60.00 1,200.00

(i) Large Document scan (reduction to 17 x 11"), per square foot 4 x 8.00 32.00 5.00 20.00 32.00 128.00

II. SCANNING:

(a) Scan small format b/w image to pdf, per scan 1400 x 1.50 2,100.00 0.15 210.00 1.50 2,100.00

(b) Scan small format color image to pdf, per scan 200 x 8.00 1,600.00 0.25 50.00 5.00 1,000.00

(c) Monochrome Scanning (Large format)....per scan 100 x 10.00 1,000.00 3.00 300.00 65.00 6,500.00

(d) Color Scanning (Large format), per scan 300 x 30.00 9,000.00 5.00 1,500.00 65.00 19,500.00

III. PAPER: Per 100 leaves

(a) White Offset Book, 50-lb., or Writing or Xerographic, 20-lb. 22 x 1.10 24.20 5.00 110.00 1.00 22.00

(b) White Offset Book, 60-lb. or 24-lb. 675 x 1.20 810.00 8.00 5,400.00 1.20 810.00

(c) Colored Writing or Colored Xerographic, 20-lb. or 24-lb. 66 x 1.66 109.56 7.00 462.00 1.60 105.60

(d) White or Colored Index, 110-lb. 152 x 5.00 760.00 8.00 1,216.00 5.00 760.00

(e) White or Colored Vellum-Finish Cover, 65-lb. 6 x 4.80 28.80 8.00 48.00 4.30 25.80

IV. ADDITIONAL OPERATIONS:

(a) Stitching with one, or two wire stitches (as specified), per 100 books 6 x 10.00 60.00 0.50 3.00 6.00 36.00

(b) Comb Binding, including comb, per book 50 x 1.00 50.00 3.00 150.00 0.80 40.00

(c) Plastic spiral binding, per book 284 x 0.70 198.80 3.00 852.00 0.68 193.12

(d) Folding, per 100 sheets 130 x 2.00 260.00 5.00 650.00 1.50 195.00

(e) Drilling, per 100 leaves 250 x 0.80 200.00 5.00 1,250.00 0.80 200.00

(f) Hand Collating, per 100 leaves 10 x 10.00 100.00 10.00 100.00 5.00 50.00

(g) Wrapping or Shrink-film packaging, per 100 leaves 13 x 1.00 13.00 0 0 30.00 390.00

(h) Burn CD/DVD (including labeling of CD & inserting into clear plastic slimline or jewel case 

(1) Original CD/DVD, per each 6 x 10.00 60.00 9.95 59.70 5.50 33.00

(2) Duplicate CD/DVD, per each 50 x 1.00 50.00 9.95 497.50 0.88 44.00

(i) Timework, per hour 10 x 60.00 600.00 30.00 300.00 65.00 650.00

(j) Binder Prices

(1) 1" Oval Ring, per each 600 x 4.00 2,400.00 6.95 4,170.00 6.00 3,600.00

(2) 2" Oval Ring, per each 700 x 5.00 3,500.00 7.95 5,565.00 6.00 4,200.00

(3) 3" Slant "D" Ring, per each 300 x 7.50 2,250.00 9.95 2,985.00 6.00 1,800.00

(k) Affixing tab seal(s) suitable for USPS mailing, per 100 pieces 2 x 5.50 11.00 10.00 20.00 2.50 5.00

(l) Scoring, per 100 sheets 2 x 5.00 10.00 0 0 2.00 4.00

(m) Perforations, per 100 perforations 2 x 6.00 12.00 0 0 1.50 3.00

CONTRACTOR TOTALS $58,368.36 $27,768.16 $62,941.52

DISCOUNT if any 1.000% 583.68 NET NET

DISCOUNTED TOTALS AWARDED $57,784.68 $27,768.16 $62,941.52

Lithexcel Pulp Faction Inc.

 Page 1 of 1
THIS CONTRACT IS BEING SOLICITED AS A

SMALL PURCHASE PROCUREMENT

PProgram 3857-(2/22) Page 1 of 19

SSpecifications by DE

RReviewed by RS

U.S. GOVERNMENT PUBLISHING OFFICE

Denver, Colorado

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

SHORT-RUN, FAST SCHEDULE DUPLICATING OR COLOR COPYING

as requisitioned from the U.S. Government Publishing Office (GPO) by 

Various Government Agencies

in the Albuquerque, New Mexico, area

Single Award

NOTICE TO OFFERORS: The term of this contract is for one year and up to four option years beginning 

March 1, 2017. Special attention should be directed to the following clauses in Section 1 of this contract: 

"ECONOMIC PRICE ADJUSTMENT and "NOTIFICATION".

The total duration of this contract, including the exercise of any options under this clause shall not exceed 5 

years. The contractor will be notified not later than 30 days before the contract expires if the Government 

makes the decision to not exercise the option for a subsequent period.

Notwithstanding the above, and at the request of the Government, the term of the contract may be further 

extended (e.g. unforeseen delay or protest precludes making award on follow-on contract) for such period of 

time that may be mutually agreeable to the GPO and the contractor.

REQUEST FOR QUOTATION: Please review the attached specifications and SUBMIT OFFERS BY 

FAXING QUOTATIONS ON "SECTION 4 - SCHEDULE OF PRICES" NO LATER THAN: 11:00 a.m. 

prevailing Denver, Colorado time, on February 9, 2017.

Facsimile Telephone Number: (303) 236-5332

Mail To: U.S. Government Publishing Office 

Denver Regional Office

12345 W Alameda Pkwy, Ste 208

Lakewood, CO 80228

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within the commercial zone of 50-miles of Albuquerque, NM, as 

defined by the Federal Motor Carrier Safety Administration (FMCSA). However, any offeror intending to use 

production facilities outside this area MUST furnish information, with the offer, which will on its face 

demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful offeror of the responsibility for compliance 

with these schedule requirements.

For information of a technical nature call Deb Eichfeld (303) 236-5292 x7 (no collect calls) or email to 

deichfeld@gpo.gov.
Short Run/Fast Schedule/Duplicating or Color Copying Page 2 of 19

Program 3857-SP (2/22)

SECTION 1. - GENERAL TERMS AND CONDITIONS

CONTRACT TERMS AND QUALITY ASSURANCE THROUGH ATTRIBUTES: Any contract 

which results from this Request for Quotation will be subject to the applicable articles of GPO Contract 

Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. June 2001)) and Quality Assurance Through 

Attributes Program (GPO Pub. 310.1, effective May 1979 (revised August 2002)). In case of conflict 

between these specifications and Contract Terms and/or Quality Assurance Through Attributes Program, 

these specifications will govern.

The links for viewing of the most current versions of the mentioned documents are as follows: 

http://www.gpo.gov/pdfs/vendors/terms.pdf, & http://www.gpo.gov/pdfs/vendors/qatap.pdf

GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also 

cancels and supersedes any other disputes language currently included in existing contractual actions.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels & standards shall apply 

to these specifications:

Product Quality Levels:

(a) Printing Attributes - Level IV.

(b) Finishing Attributes - Level IV.

(c) Exception - Color copying must be of good quality, must not contain background tone, and 

must be equal to or better than the average product produced on a 400 dpi, or finer, color copier.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity * Camera Copy /Average Type Dimension

P-8. Halftone Match (Single/Double Impression) * Camera Copy /Average Type Dimension

* Where electronic files are furnished, the Specified Standard in the absence of hard copy proofs 

and/or originals will be uniformity of image throughout the press run.

COPYING DEFINED: For the purpose of this contract, copying shall be defined as the automatic copyprocessing or copier-duplicating by machines employing electrostatic, thermal, or other copying 

processes without the necessity of intermediate plates or masters.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment

during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 
Short Run/Fast Schedule/Duplicating or Color Copying Page 3 of 19

Program 3857-SP (2/22)

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. 

The first period will extend from March 01, 2017 to February 28, 2018, and the second and any 

succeeding period(s) will extend for 12 months from the end of the last preceding period, except that the 

length of the final period may vary. The first day of the second and any succeeding period(s) will be the 

effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes 

from the 12-month interval ending three (3) months prior to the beginning of the period being considered 

for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month 

interval ending December 2016, called the base index. The percentage change (plus or minus) of the 

variable index from the base index will be the economic price adjustment for the period being 

considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall 

apply the percentage increase or decrease against the total price of the invoice less reimbursable postage 

or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this 

economic price adjustment clause.

NOTIFICATION: The contractor will be notified not later than 30 days before the contract expires if the 

Government makes the decision to not exercise the option for a subsequent period.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual "Print Order" for each job placed with the contractor. The print 

order, when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from March 01, 2017 through February 28, 

2018 plus for such additional period(s) as the contract is extended. All print orders issued hereunder are 

subject to the terms and conditions of the contract. The contract shall control in the event of conflict with 

any print order. A print order shall be "issued" upon notification by the Government for purposes of the 

contract when it is electronically transmitted or otherwise physically furnished to the contractor in 

conformance with the schedule.
Short Run/Fast Schedule/Duplicating or Color Copying Page 4 of 19

Program 3857-SP (2/22)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING”. The quantities of items specified herein are 

estimates only, and are not purchased hereby. Except as may be otherwise provided in this contract, if 

the Government’s requirements for the items set forth herein do not result in orders in the amounts or 

quantities described as “estimated”, it shall not constitute the basis for an equitable price adjustment 

under this contract.

PAYMENT BY ELECTRONIC FUNDS TRANSFER (EFT): Public Law 104-134 of April 26, 1996, 

requires that Federal agencies convert from making payment by check to paying by electronic funds 

transfer (EFT). Accordingly, the U.S. Government Publishing Office (GPO) intends to issue payment by 

EFT under any contract or purchase order resulting from this solicitation

To arrange for Electronic Funds Transfer payment, the contractor must complete a Standard Form 3881 

(ACH Vendor/Miscellaneous Payment Enrollment Form) and submit it to: U.S. Government 

Publishing Office, Procurement Accounting Division, Stop FMC, Washington, DC 20401. A copy 

of SF-3881 is available to be downloaded from the GPO Internet site at http://www.gpo.gov/ 

vendors/sfas.htm as an Adobe Acrobat PDF file. A new SF-3881 should be submitted for changes in 

company or financial institution information. Contractors already registered for EFT with the GPO need 

not reapply.

The need for GPO Form 1034, "Public Voucher for Purchases" has been eliminated. You may use 

your own company’s invoice or while supplies last, at your option, you may continue to use GPO Form 

1034. To expedite your payment, remember to include the following items on your invoice: 

Jacket/Term Contract Number, Print order number, Discount terms, Quantity shipped, and Total 

Cost. Continue to submit evidence of shipment and/or delivery with your voucher/invoice.

Although not a requirement at this time, the contractor is encouraged to submit the "Bar Code Cover 

Sheet" with the request for payment. The use of this document will greatly facilitate prompt payment to 

the contractor. The following website address will allow you to create the GPO payment barcode cover 

page http://winapps.access.gpo.gov/fms/vouchers/barcode/.

PAYMENT: The Government Publishing Office will utilize the following procedure. Billing 

certification sheets for the work performed will be sent by the contractor to the ordering agency for 

examination and certification as to correctness of the billing as applicable to the work performed. The 

ordering agency is required to return the signed billing certification to the contractor within five (5) 

workdays of receipt. 

After examination and certification by the ordering agency the invoice/voucher, print order, proof of 

delivery, and the agency signed billing certification must be submitted to: Comptroller, 

U.S. Government Publishing Office, North Capitol and H Streets, NW, Washington, D.C. 20401. 

In addition the contractor is instructed to fax a duplicate set of these documents to the Denver 

GPO office. The fax number is 303-236-5332 ATTN: Procurement Technician or emailed to 

InfoDenver@gpo.gov.

For the purpose of earning the discount when a prompt payment discount is offered by an offeror, time 

will be computed from the date a correct invoice/voucher, print order, proof of delivery, and the 

agency signed billing certification is received by the GPO.

Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print 

order series 05000, 25000, 45000, 65000, 85000 the billing certification requirement is WAIVED.

NOTICE TO OFFERORS: The offer (SECTION 4 - SCHEDULE OF PRICES) may be facsimile 

transmitted direct to GPO office.
Short Run/Fast Schedule/Duplicating or Color Copying Page 5 of 19

Program 3857-SP (2/22)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of short run, fast schedule duplicating, scanning, 

CD/DVD publication, pamphlets, large format copying, cut sheet forms, and color copies.

TITLE: Short Run, Fast Schedule, Duplicating or Color Copying.

ORDERS: Approximate 30 orders per year. Some orders may have multiple items.

QUANTITY: One to 1500 or more copies. It is anticipated that most orders will be for less than 500 

copies. 

NUMBER OF PAGES: One to 3000 pages. Some orders may have 11 x 17" foldins included. Most 

orders will be for less than 300 pages. An occasional order may exceed 3,000 pages.

TRIM SIZE:

 Cover and text: Up to and including 81⁄2 x 11". The majority of the orders will be 81⁄2 x 11".

 Foldins: 11 x 17".

 Tab Dividers: 9 x 11" overall 8 1⁄2 x 11" plus 1⁄2" tab

 Large format Copying: Over 11 x 17” up to 36 x 60”

 Binders: See attached specifications.

GOVERNMENT TO FURNISH: Print Orders. Camera copy consisting of line art, full color art, 

electronic media as below, and color visuals for format and color break. Most of the copy is to be 

reproduced same size or is to be reproduced at half size. The majority of the copy for the foldins will be 

11 x 17". Occasionally, the copy for foldins will be up to 24 x 36" in size and will require reduction to 

11 x 17".

Electronic Media: CD-ROM, DVD or similar will be provided, or at the Government’s option, the data 

will be transmitted direct to the contractor’s facility via e-mail or to contractor's FTP site. The electronic 

media furnished by the Government will be generated on a MAC System or a Windows platform in a 

variety of software formats including, but not limited to: Adobe InDesign, Adobe Illustrator, Adobe 

PhotoShop, Adobe Acrobat PDF, QuarkXPress, Aldus Freehand, Corel Draw, Adobe PageMaker, 

Microsoft Publisher, Microsoft Word, Microsoft Office, and WordPerfect. NOTE: The contractor is to 

support upgrades of application software within one month of notification by ordering agency.

Contractor must be capable of accepting data in these platform/formats for either direct input or 

conversion to his/her system as part of their basic charge to the Government. No additional time or 

compensation will be given to the contractor for common errors associated with file output from a 

different platform. See "Inspection of Files" for brief description of common errors. The contractor will 

be responsible for proofreading converted formats to ensure that all fonts have transferred platforms 

completely. Contractor will be responsible for final output that is in conformance with the visuals as 

provided.

Fonts: Various PostScript Type 1 (printer and screen) fonts, True Type fonts, and Open Type fonts will 

be provided with each order. NOTE: The fonts provided are the property of the ordering agency and are 

provided for use on the order only. Using the furnished fonts for any job other than this one violates 

copyright law. All fonts should be eliminated from contractor's archive immediately after completion of 

the production run.
Short Run/Fast Schedule/Duplicating or Color Copying Page 6 of 19

Program 3857-SP (2/22)

Data will be provided in native application format with all necessary scans and graphics properly linked 

and in final position. Some files may be compressed using PKZip or similar compression software. 

INSPECTION OF ELECTRONIC FILES: Contractor to perform a basic check, preflight of the furnished 

files. Check for damaged disks, missing or damaged files, missing or damaged fonts, missing bleeds, 

improper trim size, improper color definition, and so on. The Contractor will not receive additional 

compensation or time for common errors associated with the output of files. Common errors include, but 

are not limited to: 1) color issues and shifts (RGB color data, no spot colors, loss of black plate), 2) page 

integrity (text reflow or type substitution), 3) errors associated with embedded graphics, 4) missing 

prepress features (e.g. bleeds, trim marks), 5) loss of text characters from graphic elements, 6) defining 

proper file output selection for the imaging device being used. The contractor is responsible for 

creating/extending bleeds, creating or correcting (altering) any necessary trapping, setting proper screen 

angles and frequency, defining proper file output selection for the imaging device being used, and 

ensuring that the black type is a solid black NOT a process build. Any errors other than those just 

described, media damage, or data corruption that might interfere with proper file imaging discovered at 

that time must be reported to the Contracting Officer IMMEDIATELY upon discovery. 

Prior to making any revisions, the contractor must make a "copy" of the original files, and then proceed 

to make any revisions to the "copy" as required. Upon delivery of the printed product the contractor must 

provide corrected native applications files (digital deliverables) if files are modified during production. 

The digital deliverables must be an exact reproduction of the final printed piece in native application file 

format (includes all files), and must be returned on the same media as the supplied files. The 

Government will NOT accept as digital deliverables PostScript files, Adobe Acrobat Portable Document 

Format (PDF) files, or any proprietary file formats unless specifically requested elsewhere in these 

specifications.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except form number, and revision date, carried on copy must not 

print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"GOVERNMENT TO FURNISH", necessary to produce the product(s) in accordance with these 

specifications.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the "Government Paper Specification 

Standards No. 12" dated March 2011. Paper used under this contract MUST conform to the Resource 

Conservation and Recovery Act of 1976 and all subsequent amendments. Additional information 

regarding this will be furnished upon request.

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). Contracting Officer reserves the right to reject shipments of any order 

printed on paper the color of which, in his or her opinion, materially differs from that of the color 

sample(s).

The stock to be used will be indicated on each print order. All text stock used in each copy must be of a 

uniform shade.
Short Run/Fast Schedule/Duplicating or Color Copying Page 7 of 19

Program 3857-SP (2/22)

TEXT:

 White Offset Book, basis weight 25 x 38", 50 lbs. per 500 sheets equal to JCP Code A60, or at 

contractor's option.

 White Bond, basis weight 17 x 22", 20 lbs. per 500 sheets equal to JCP Code G10, or at 

contractor's option.

 White Plain Copier, Xerographic, basis weight 17 x 22", 20 lbs. per 500 sheets equal to JCP Code

O65.

 White Offset Book, basis weight 25 x 38", 60 lbs. per 500 sheets equal to JCP Code A60.

 Colored Writing, basis weight 17 x 22", 20 or 24 lbs. per 500 sheets equal to JCP Code D10. It is 

estimated that 90% of all orders requiring Colored Writing will be for 20 lb. and the remainder being 

for 24 lb. or at contractor’s option.

 Colored Plain Copier, Xerographic, basis weight 17 x 22", 20 lbs. per 500 sheets equal to JCP Code 

O60.

COVERS & DIVIDERS:

 White or Colored Index, basis weight 251⁄2 x 301⁄2", 110 lbs. per 500 sheets equal to JCP Code K10. It 

is estimated that approximately 80% of orders for index will be on white index.

 White/Colored Vellum-Finish Cover, basis weight 20 x 26", 65 lbs. per 500 sheets equal to JCP 

Code L20. It is estimated that 80% of orders for Vellum-Finish will require Colored Vellum-Finish 

Cover.

On occasion, the Government at its option may elect to furnish stock to the contractor. The contractor 

will be required to overprint such furnished envelopes.

NOTE: Some publications may require both white and various colored stock throughout.

COPYING/DUPLICATING: Reproduce face only or face and back in black; and head to head or head to 

foot, as indicated on the print order via any suitable method that meets the quality requirements of the 

specifications.

Full reverse, bleed pages and a solid area over 2 sq. inches per page shall not be required.

COLOR COPYING: Color copying of any size leaf will be face only or face and back. 

LARGE FORMAT PRINTING: On occasion, large format (over 17 x 11”) will be required in black or 

full color. When ordered, these may be produced using ink jet or electrostatic printing. The minimum 

resolution required is 800 x 800 dpi and if ink jet printing is used.

OTHER OPERATIONS:

In addition, contractor may be required to scan the following: 

 MONOCHROME SCANNING - (Small Format Scan to ASCII Conversion; Large Format up to 36" 

wide, Scan to TIF File (single pixel, two bit file) and TIF File/Conversion (via software).

 COLOR SCANNING - Large Format (up to 17") wide, Scan to TIF File (24 bit RGB Color TIF 

File). File Devices: CD-ROM/DVD.

 Scan small format b/w or color image to pdf.

 On rare occasions the contractor will be required to burn small quantities of CD’s, label CD, and 

insert into suitable clear plastic slimline or jewel cases.

 The contractor may also be required to provide the reduction for large sized document.
Short Run/Fast Schedule/Duplicating or Color Copying Page 8 of 19

Program 3857-SP (2/22)

MARGINS: Margins will be as indicated on the print order or furnished copy. An occasional order may

have one or more pages bleeding one or more sides.

BINDING: Bind as indicated on the print order. Various binding styles will be ordered as follows: 

 Cover, text, and foldins: Wire stitch in upper left corner and trim four sides, and/or gather, side-wire 

stitch in two places, and trim four sides.

 Comb Binding: Punch suitably for plastic comb binding, and bind text, foldins, and cover with black 

plastic combs of suitable capacity.

 Punch suitably and insert plastic spiral binding.

 Foldins, when ordered, will fold with two parallel accordion folds to 81⁄2 x 11" and generally be 

gathered at the end of the text. On occasion, they will be inserted throughout the text.

 Drilling: When specified, drill three 1⁄4" or 3⁄8" (at Government's option) diameter holes centered on 

the left 11" side, 41⁄4" center to center. Center of holes to be 3/8" from left edge of product.

 Folding when specified on the print order will consist of two parallel, letter-style folds to 3-2⁄3 x 81⁄2" 

or one parallel fold from 81⁄2 x 11" to 51⁄2 x 81⁄2".

 Hand Collating: The contractor will be allowed to charge for hand collating whenever the text 

matter is not of a continuous color or stock and must be run as a separate process therefore requiring 

hand collating.

 Shrink-wrap or kraft paper wrap in units as specified on order.

 Duplicate or create CD/DVD (including labeling of CD/DVD). An occasional order may require a 

Slimline dual jewel case. The disc(s) inserted into the jewel boxes must fit securely in the disc tray 

to prevent damage in transit.

CONSTRUCTION (TAB DIVIDERS): Tab dividers will be die-cut, 1/3rd to 1/9th cut, with 1⁄2" tab 

extension. They will print one side tab only. Collate into sets.

Drilling: Tab dividers may require drilling with 3 round holes, 3/8" diameter, 41⁄4" center to center,

center of holes 7/16" from bind edge.

BINDERS: Required to fit sheets 9 x 11" (including 1⁄2" tab), punched with 3 round 1⁄4" to 3⁄8" diameter 

holes, 41⁄4" center to center on 11" binding edge. Size of closed binder approximately 111⁄2 x 101⁄4" to 

111⁄2".

Material: Vinyl - Virgin, nonmigratory, non-rigid, polyvinyl chloride material, meeting the following 

minimum specifications and/or tests:

Masland Impact test: Must withstand cracking when formed into a loop of 1⁄2" inside diameter and 

struck with a force of a minimum of five pounds while material is a -18°C (0°F) plus/minus -18°C (5°F).

Gage: 0.015" plus/minus 0.001".

Additives: The material shall have no additives which at temperatures of -32°C (-25°F) to +49°C 

(+120°F) shall bleed or in any way depart from the basic material. Color: White. Grain: Contractor's 

option.

Construction: Vinyl covering shall be electronically dielectrically heat sealed over No. 1 quality binders 

boards, 0.125" thick, plus or minus 0.0025", forming securely sealed edges all around the binder and on 

each side of the backbone, as hinges. The binders shall have a clear vinyl sheet on the front cover and 

spine open at the top to allow for inserting of cover sets. Binders boards to have smooth edges, and the 
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Program 3857-SP (2/22)

outer corners round cornered. Grain of boards must be parallel to the short dimension. The concealed 

metal backbone to be securely riveted to the metal loose-leaf element with no free play, by not less than 

two metal rivets.

Metal Loose-leaf Element (Standard - for use on up to 1" capacity binders only): Standard ring 

mechanism of three hard drawn steel, Slant "D" or round/oval at Government's option, ring of 1" 

capacity, spaced 41⁄4" center to center with upright opening and closing levers at each end, and spring 

back for uniform tension, alignment of rings, and smooth operation. The binding back with two anchors 

(studs) for concealed construction must be at least as wide as widest part of binding element. All 

exposed metal parts shall be nickel plated and corrosion resistant.

Metal Loose-leaf Element (Heavy Duty - for use on all 11⁄2" or larger binders): Ring type with heavy 

duty ring mechanism of three hand drawn steel, Slant "D" or oval/round at Government's option, rings 

for 11⁄2" up to 3" capacities, spaced 41⁄4" center to center with upright opening and closing levers and 

spring back for uniform tension, alignment of rings, and smooth operation. The binding back with two 

anchors or studs for concealed construction must be at least as wide as widest part of binding element. 

All exposed metal parts shall be nickel plated and corrosion resistant.

Note: The capacity of a "D" ring binder will be determined by measuring the inside of the flat side of the 

ring.

Sheet Lifters: Each binder may be equipped with two full length, quarter sheet sized approximately 2" 

size flat or rounded at the contractor's option, 0.030" thick, color at the contractor's option. All corners 

rounded.

Backing Plates: The backing plate consists of two pieces of at least .050" board or, at contractor's option, 

backing plate may be steel or plastic. One piece on each side of the attaching steel plates (may be two 

plates, each at least 2" long, 1" each side of the rivet top and bottom, or a single full-length plate) with 

the rivet inserted so that the head of each rivet head shall be completely concealed and no impression 

shall show on the outside backbone of the binder.

PROOFS: At the Government’s option, electronically transmitted PDF "soft" proofs may be requested. 

When ordered, no charges will be allowed for these "soft" proofs.

The contractor will be responsible for performing all necessary proofreading to insure that the proofs are 

in conformity with the copy submitted.

The contractor must not print prior to receipt of an "OK to print". Phone or approval via facsimile

or e-mail is allowed.

PACKING:

Shrink-wrap or kraft paper wrap in units as specified on order.

Pack tab dividers carefully to ensure that the tab dividers are not damaged in 

transit.

Bulk Deliveries: Wrap (kraft paper or shrink-film) or band in suitable units and pack in

shipping bundles or pack in containers as appropriate. Shipping containers are not to exceed 45

pounds gross weight.

One sample copy of the product packaged in each bundle or container must be attached, face up to the 

outside of the bundle or container, to identify the contents therein. At the contractor's option,

when multi-page products are packaged, a sample copy of the 1st page of the product may be attached

to identify the contents. When multiple bundles or containers are required to package the same
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Program 3857-SP (2/22)

product, they must be identified (i.e. l of 3, 2 of 3, etc). All expenses incidental to furnishing the 

sample copies, used to identify bundles and containers, must be borne by the contractor.

Requirements for containers having a bursting strength of 275 pounds p.s.i. as described in GPO,

Pub.3l0.2 is waived. Containers must however, have adequate strength to insure safe delivery and 

storage. Products shall not be mixed within bundles or containers.

Individual orders may require the contractor to prepare individual and/or multiple copies for mailing

and may require one or more of the following:

• Insert single/multiple copies (up to 200 leaves) into furnished Wove or Kraft envelopes.

• Affix a furnished mailing label to each unit of mail packaged in envelopes.

INSPECTION SAMPLES: Occasionally, when so indicated on the print order, the first two copies of 

each order must be sent for inspection to the U.S. Government Publishing Office, Denver Regional 

Office, 12345 W Alameda Blvd, Lakewood, CO, Attn: Inspection Samples.

These copies shall be considered as sample copies, and cannot be deducted from the total quantity 

ordered. The package or envelope containing these samples must be identified by the GPO jacket 

number, program number, print order number, title, and include a facsimile of the print order on which 

these samples were ordered. The contractor must comply with the shipping schedule regardless of this 

requirement for inspection samples. Contractor will be notified of the test results only if there are 

deficiencies.

QUALITY ASSURANCE SAMPLES: In lieu of the two inspection samples, and in addition to the 

Departmental Quality Samples, the contractor may be required to submit quality assurance samples for 

inspection & testing for compliance to the product specifications. The print order will indicate the 

number of samples required, if any, and the method of selection to be used. Contractor will be required 

to execute a statement furnished by GPO certifying that samples were selected as directed. These copies 

will be paid for at the running rate bid by the contractor and their cost will not be a consideration for 

award. A copy of the print order/specification must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance samples. The samples are 

to be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate 

of Mailing, identified by Program, Jacket and Print Order numbers, must be furnished with billing for 

reimbursement of certificate fee.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal 

sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not 

choose copies from the same general area in each sublot. The contractor will be required to execute a 

statement furnished by GPO certifying that copies were selected as directed. The random copies 

constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200
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Program 3857-SP (2/22)

These randomly selected copies must be packed separately and identified by a special governmentfurnished blue label, affixed to each affected container. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of 

selection must be included. A copy of the Government furnished certificate must accompany the voucher 

sent to GPO, Financial Management Service, for payment. Failure to furnish the certificate may result in 

delay in processing the voucher.

DISTRIBUTION: Deliver f.o.b. destination to any one of many addresses in the Albuquerque, New 

Mexico, area. INSIDE DELIVERY REQUIRED.

The delivery date indicated on the print order is the date that the completed order must be at the 

destination.

Upon completion of each order, all furnished material must be returned to the ordering Agency at the 

address listed on the print order. All expenses incidental to returning material must be borne by the 

contractor.

It is anticipated that 15% or less of the total orders may deliver to an address outside the 

municipalities of Albuquerque, NM. These orders are to be shipped f.o.b. contractor’s city. A single

shipment or several shipments scheduled for shipment on the same day to a single destination are to be

sent by reimbursable traceable parcel post or small parcel carrier, whichever method is most

economical to the Government, unless otherwise instructed. However, shipments to APO, FPO, and

post office addresses, regardless of total weight of shipment, must be made by reimbursable U.S.

Postal Service. The contractor will be reimbursed for charges by submitting receipts with their 

voucher/invoice/billing. 

RECEIPT FOR DELIVERY: The contractor must furnish their own receipts for delivery. These 

receipts must include the GPO jacket, program, and print order numbers: total quantity 

delivered, number of cartons, and quantity per carton: date delivery made: and signature of the 

Government agent accepting delivery. The original copy of this receipt must accompany the 

contractor's voucher/invoice for payment.

For each order placed, contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to the address furnished on the Print Order. The subject line of this 

message shall be “Distribution Notice for Program 3857-S, Print Order XXXXX”. The notice must 

provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide 

copies of all delivery, mailing, and shipping receipts upon agency request.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of 

any job prior to receipt of the individual print order.

Furnished material must be picked up from and delivered to any one of numerous in the Albuquerque, 

New Mexico, area. These schedules will be as follows. The schedule begins the same workday as 

notification of the availability of each individual print order and furnished material, if notification is 

made prior to 11:00 a.m. and materials are available for pickup by 12:00 noon of that day or else the 

schedule begins the following workday.

No definite schedule can be predetermined. However, orders will be required within two to five 

workdays at the Government’s option. It is anticipated that the ship/deliver date indicated on the 

print order is the date products must be delivered to any Albuquerque, New Mexico and/or 

shipped to all other addresses. On shipments to other than Albuquerque, New Mexico, delivery at 

destination MUST be completed within five days of shipment.
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Program 3857-SP (2/22)

The schedule will begin the workday after notification of the availability of the print order and furnished 

material.

Unscheduled material such as shipping instructions, delivery lists, labels, etc., will be furnished with 

each order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.
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Program 3857-SP (2/22)

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices bid in the "SCHEDULE OF 

PRICES" to the following units of production which are the estimated requirements to produce one 

year's work under this contract. These units do not constitute, nor are they to be construed as, a guarantee 

of the volume of work which may be ordered under this contract.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

I. (a) 1065 IV. (a) 6

(b) 14 (b) 50

(c) 189 (c) 284

(d) 236 (d) 130

(e) 104 (e) 250

(f) 85 (f) 10

(g) 15 (g) 13

(h) 1. 5 (h)

2. 20 (1)

(2)

6

50

(i) 10

II. (a) 1400 (j)

(b) 200 (1) 600

(c) 100 (2) 700

(d) 300 (3) 300

(k) 2

III. (a) 22 (l) 2

(b) 675 (m) 2

(c) 66

(d) 152

(e) 6

The term of this contract is for one year and up to four option years.

Note: Assumed production area within 50-miles radius of Albuquerque, NM
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Program 3857-SP (2/22)

THIS PAGE IS INTENTIONALLY LEFT BLANK
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Program 3857-SP (2/22)

SECTION 4. – SCHEDULE OF PRICES

Offers submitted are f.o.b. destination for bulk shipments over 120 pounds and f.o.b. contractor's city for 

all shipments 120 pounds or less.

Prices must include the cost of all required materials and operations for each item listed in accordance 

with these specifications.

Offeror must make an entry in each of the spaces provided. Offers submitted with any obliteration, 

revision, or alteration of the order and manner of submitting offers, may be declared nonresponsive. 

Offers submitted with "NB" (No Bid), "NA" (Not Applicable), or blank spaces for an item may be 

declared nonresponsive.

An entry of "NC" (No Charge) shall be entered if offeror intends to furnish individual items at no 

charge to the Government.

All vouchers/invoices submitted to the GPO shall be based on the most economical method of 

production.

Fractional parts of the quantity will be prorated.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the "DETERMINATION OF AWARD") that 

are inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same 

operation if such action would be in the best interest of the Government.

All vouchers/invoices submitted to the agency shall be based on the most economical method of 

production.

I. COMPLETE PRODUCT: (Except for Items under II., III., and IV) Prices bid shall include the cost 

of all required materials and operations necessary for the complete production and distribution of the 

product listed in accordance with these specifications. (Note: Paper prices are separate ONLY for 

Items I (a) through (f) the paper prices are included in all other items).

BLACK IMAGE ONLY:

Running per 

100 Copies

(a) 81⁄2 x 11" Cover and/or Text...................................... per printed side $ _________

Text and cover: Under Item I (a) a charge will be allowed for each printed 

text or cover page (two pages make one leaf)

(b) 17 x 11" foldins...................................................per printed side $ _________

Foldins: Under Item I (b) a charge will be allowed for each printed side.

COLOR COPYING:

(c) Color copying 81⁄2 x 11" one side only ............................. per leaf copied $ _________

(d) Color copying 81⁄2 x 11" face and back ............................ per leaf copied $ _________

(e) Color copying 17 x 11" one side only ......................... per leaf copied $ _________

___________

(Initials)
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Program 3857-SP (2/22)

(f) Color copying 17 x 11" face and back ....................... per leaf copied $ _________

NOTE: 81⁄2 x 14" products will be priced under Items I (b), (e), and (f) above.

(g) Die cut Tab Dividers (including composition, die

cutting, paper, collating, and inserting)....................... per 100 dividers $ _________

(h) Large Format Color using Ink Jet (4-Color) 800 dpi min resolution. The price includes the 

cost of paper

(1) First Print........................................................ per square foot $ _________

(2) Each additional print......................................... per square foot $ _________

(i) Large document scan (reduction to 17 x 11”)............... per square foot $ _________

II. SCANNING: This charge is allowed only for scanning that is utilized to create electronic pdf or tiff

files, NOT for the production of items I. (a) through (d).

(a) Scan small format b/w image to pdf............................... per scan $ __________

(b) Scan small format color image to pdf........................... per scan $ __________

(c) Monochrome Scanning (Large format)......................... per scan $ __________

(d) Color Scanning (Large format) ................................. per scan $ __________

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the net number of leaves furnished for the 

product(s) ordered. The cost of any paper required for make-ready or running spoilage must be 

included in the prices bid.

Computation of the net number of leaves will be based on the following:

Text/Cover - Each page-size leaf.

81⁄2 x 14" and 17 x 11" products - Two page-size leaves.

Page size will be determined by dividing its trim size by 94 square inches, with any fractional remainder 

being counted as a whole.

Per 100 leaves

(a) White Offset Book, 50-lb., or Writing or Xerographic, 20-lb................. $ __________

(b) White Offset Book, 60-lb, or 24-lb................................................ $ __________

(c) Colored Writing or Colored Xerographic, 20-lb or 24-lb...................... $ __________

(d) White or colored Index, 110-lb.................................................... $ __________

(e) White or colored Vellum-Finish Cover, 65-lb................................... $ __________

_____________ 

(Initials)
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Program 3857-SP (2/22)

IV. ADDITIONAL OPERATIONS:

(a) Stitching with one, or two wire stitches (as specified)... per 100 books........... $ __________

(b) Comb Binding, including comb............................. per book.................. $ __________

(c) Plastic spiral binding.......................................... per book.................. $ __________

(d) Folding.......................................................... per 100 sheets............ $ __________

(e) Drilling............................................................... per 100 leaves........... $ __________

A charge will be allowed for an additional drilling run when the distance between centers of 

drilled holes is less than 1-3/8 inches. Four holes will be the maximum for any one run.

(f) Hand Collating................................................ per 100 leaves........... $ __________

(g) Wrapping or Shrink-film packaging........................ per 100 leaves........... $ __________

(h) Burn CD/DVD (including labeling of CD & inserting into clear plastic slimline or jewel case

(1) Original CD/DVD ..................................... per each.................... $ __________

(2) Duplicate CD/DVD ................................... per each.................... $ __________

(i) Timework *.............................................................. per hour.................. $ __________

*NOTE: "Timework" must be supported by a statement outlining in detail the operation for which payment is 

claimed. Timework for up to 3 hours for author's alterations (aa's) may be signed off by the agency on the billing 

certification. Timework which exceeds three hours or for other than aa's will only be allowed under exceptional 

circumstances and must specifically authorized by the Contracting Officer using a subsequent Contract 

Modification(s). In case of dispute the Contracting Officer reserves the right to be the final judge as to the 

operation and/or number of hours chargeable under this program.

(j) Binder Prices (1) 1" Oval Ring.......................... per each.................... $ __________

(2) 2" Oval Ring........................... per each.................. $ __________

(3) 3" slant "D" Ring..................... per each.................. $ __________

(k) Affixing tab seal(s) suitable for USPS mailing............ per 100 pieces............$ __________

(l) Scoring.......................................................... per 100 sheets.............$ __________

(m) Perforations..................................................... per 100 perforations......$ __________

_____________

(Initials)
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Program 3857-SP (2/22)

NOTICE: Offerors OUTSIDE the assumed production area as specified on page one of these 

specifications should complete the following information.

1. Proposed carrier for pickup of Gov't Furn. Material _______________________________________

a. Number of hours from acceptance of print order

to pickup of Government Furnished Material............ ______________

b. Number of hours from pickup of Government

Furnished Material to delivery at contractor's plant..... ______________

2. Proposed carrier for delivery of completed product _______________________________________

a. Number of hours from notification to carrier to

pickup of completed product................................... ______________

b. Number of hours from pickup of completed 

Product to delivery at destination............................ ______________

DISCOUNTS ARE OFFERED FOR PAYMENT AS FOLLOWS:

__________ Percent, _________calendar days. See Article 12 "Discounts" of Solicitation Provisions 

in GPO Contract Terms (Pub. 310.2).

Offeror hereby acknowledges amendment(s) number(ed) _________________________

OFFERORS THAT ACCESS THE SPECIFICATIONS FOR THIS SOLICITATION VIA THE 

INTERNET FROM THE GPO WEBSITE MUST ACCESS THE GPO FORM 910 "BID" FROM 

THE PDF FILE AND SUBMIT IT ALONG WITH THE "SCHEDULE OF PRICES" AS 

REQUESTED BY THESE SPECIFICATIONS.

OFFEROR'S NAME AND SIGNATURE: When responding by Fax or Mail, fill out and return one 

copy of all pages in "Section 4. - SCHEDULE OF PRICES", including initialing where indicated. In 

addition a completed signed copy of the form 910 is required. Do not enter prices on GPO form 910. 

NOTE: The schedule of prices will prevail in instances where prices are inadvertently entered on GPO 

form 910.

Offeror _____________________________________________________ ______________________

(Contractor Code)

____________________________________________________________________________________

(Street Address)

____________________________________________________________________________________

(City, State)

By_________________________________________________________________________________

(Signature and title of person authorized to sign this offer)

_____________________________________________________ _________________________

(Person to be contacted) (Telephone Number)

________________________________________ _________________________

(E-mail address) (Facsimile Number)
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Program 3857-SP (2/22)

SAMPLE OF THE QUOTE ENVELOPE

In order to ensure proper processing of all offers the following information is suggested on all quote 

envelopes.

Program Number 3857-SP

From: _________________________

Address:_________________________

 _________________________

Postage

Stamp

Required

Here

Offer Enclosed

Offers will be received until 

February 10, 2017 at 11 A.M.

prevailing Denver time.

U.S. Government Publishing Office

Denver Regional Office

12345 West Alameda Parkway, Suite 208

Lakewood CO 80228-2842