PROGRAM: 151-S

TITLE: Federal Register Microfiche

AGENCY: Administrative Committee of the Federal Register

TERM: August 1, 2021 thru July 31, 2022

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT: 

Per 1,000 Cut Microfiche -------------------------------------- 200 695.00 $139,000.00 538.00 $107,600.00

CONTRACTOR TOTALS $139,000.00 $107,600.00

DISCOUNT 2.00% $2,780.00 0.00% $0.00

DISCOUNTED TOTALS $136,220.00 $107,600.00

PROGRAM: 151-S

TITLE: Federal Register Microfiche

AGENCY: Administrative Committee of the Federal Register

TERM: August 1, 2021 thru July 31, 2022

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST

COMPLETE PRODUCT: 

Per 1,000 Cut Microfiche -------------------------------------- 200 1,100.00 $220,000.00 717.35 $143,470.00

CONTRACTOR TOTALS $220,000.00 $143,470.00

DISCOUNT 0.00% $0.00 2.00% $2,869.40

DISCOUNTED TOTALS $220,000.00 $140,600.60

Moorestown, NJ

New Castle, DE

COURT RECORD AND

CURRENT CONTRACTOR

INTERNATIONALE

New Castle, DE

DATA MANAGEMENT 

DATA MANAGEMENT 

( A W A R D E D )

GLOBAL DOCUMENT

SERVICES

DATA MANAGEMENT SERVICES

New Castle, DE

INTERNATIONALE

Page 1 of 1
Program 151-S Page 1 of 15

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Federal Register Microfiche

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Administrative Committee of the Federal Register

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2021 and ending July

31, 2022, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC time, on July 27, 2021, at the 

U.S. Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will not be a public 

bid opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will not be open to the public. Based 

on this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the 

subject line of the emailed bid submission. (Bids received after 11:00 a.m. on the bid opening date specified 

above will not be considered for award.) 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the products 

ordered under this contract will be located within a 60-mile radius of zero milestone Washington, DC.

Any bidder intending to use production facilities outside this area should furnish information with the bid which

will, on its face, demonstrate ability to meet the schedule requirements. The determination by the Government of 

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance 

with these schedule requirements.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. Particular 

attention is directed to “INVOICING CLARIFICATION” under “SECTION 4. – SCHEDULE OF PRICES.”
Federal Register Microfiche Page 2 of 15

151-S (7/22)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, l987 (Rev. 01-18)), GPO Contract Terms – Quality Assurance Through Attributes Program 

for Microforms (GPO Publication 310.3, effective August 31, 1988 (Rev. 02-17)), and ANSI Standard –

Sampling Procedures and Tables for Inspection by Attributes (ANSI/ASQC Z1.4). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf.

GPO QATAP for Microforms (GPO Publication 310.3) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/310-3-contract-terms-microforms262f0930b44a64308413ff00001d133d.pdf.

Standards referenced in this contract are those that are current at the time of contract solicitation.

SUBCONTRACTING: No subcontracting is permitted.

CONTRACTOR’S QUALITY ASSURANCE SYSTEM: The contractor must provide and maintain an 

effective quality assurance system. The contractor’s quality assurance system must include, at a minimum, the 

following elements to the degree necessary for the end products produced under this contract –

 Environmental storage controls that ensure humidity and temperature are within ISO 18911.

 Environmental air quality controls in microfilming and duplicating areas that meet ISO 14644-1 and ISO 

14644-2.

 Controls that ensure the raw materials meet all applicable requirements and that proper storage and 

issuing procedures are followed.

 Controls that ensure all steps in the production process will generate products that conform to all 

requirements of this contract.

 Maintenance and calibration records on all applicable production and inspection equipment.

 Inspection procedures are adequate to ensure conformance to all requirements of this contract.

 Other applicable quality assurance documentation such as raw material certifications, condition and 

timeliness of furnished materials, and outside laboratory analyses – if performed.

IMAGE STABILITY: The contractor must submit certification, from an independent testing agency, that 

residual thiosulfate concentrations are in compliance with ISO 18919-1999. The certificate must indicate that the 

test procedure utilized was the Methylene Blue Method, as described in ISO 18917-1999.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).
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151-S (7/22)

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from August 1, 2021 to July 31, 2022, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly indexes from the 12-

month interval ending three months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly indexes for the 12-month interval ending April 30, 2021, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor's facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

(1) Most recent profit and loss statement 

(2) Most recent balance sheet 

(3) Statement of cash flows 

(4) Current official bank statement 

(5) Current lines of credit (with amounts available) 

(6) Letter of commitment from paper supplier(s) 

These documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information, in the time specified by the 

Government, may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.
Federal Register Microfiche Page 4 of 15

151-S (7/22)

PREAWARD TEST: Unless waived by the Contracting Officer, the contractor being considered for award shall 

be required to complete the following preaward test. The Government may waive the requirement for a preaward 

test where supplies identical or similar to those called for have been previously furnished by the contractor and 

have been accepted by the Government.

(1) The contractor in consideration of award shall be required to pick up furnished camera copy from: 

U.S. Government Publishing Office, 27 G Street, NW, Washington, DC 20401. The bidder must 

produce a representative order which shall include: one set of camera masters, one set of silver-gelatin 

direct duplicate microfiche, and one set of diazo distribution microfiche, as described in “SECTION 2.

– SPECIFICATIONS.”

(2) The preaward test must be performed at the same facilities and on the same equipment that will be 

used to produce microfiche produced under this contract.

(3) The test order is to be delivered to: U.S. Government Publishing Office, Quality Control for Published 

Products, Room C-848, Stop: CSPS, Washington, DC 20401 within one (1) workday after furnished 

test material is made available.

(4) Disapproval of preaward test – At the option of the Government, and if so notified by the Contracting 

Officer, the contractor may be permitted additional time to correct defects or to submit additional test 

material. The time allowed to provide additional test material may differ depending upon the nature of 

the defects noted. This will be specified when notification is given.

(5) Approval of preaward test – Approval will be based upon the contractor fulfilling all of the 

requirements of the specifications within the time specified. A single deviation from the contract 

specification or failure to complete delivery within the time specified may result in declaring the 

contractor non-responsible.

(6) No charges will be allowed for costs incurred in the performance of the preaward test.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC – immediately after award. 

(At the option of the Government, the postaward conference may be conducted via teleconference.)

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance. 

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket 

number will be assigned and a purchase order issued to the contractor to cover work performed. The purchase 

order will be supplemented by an individual print order for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from August 1, 2021 through July 31, 2022, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 
Federal Register Microfiche Page 5 of 15

151-S (7/22)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located 

at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following:

(1) Illegibility of bid.

(2) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

(3) The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

(4) When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.
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151-S (7/22)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of microfiche requiring such operations as copy pickup,

inspection, and preparation; microfilming; duplicating; printing of envelopes; collating; packing; labeling and 

marking; and distribution.

TITLE: Federal Register Microfiche.

The following frequency of orders, number of pages, and quantity specifications are estimates based on historical 

data, projections, and trends and should not be construed as a guarantee of the volume of work that will be 

ordered through the term of this contract. Contract requirements have been known to fluctuate.

FREQUENCY OF ORDERS: 

Federal Register – Daily. (There may be occasional workdays when an order is not issued.)

Federal Register Index – Monthly.

List of Sections Affected - LSA (Code of Federal Regulations) – Monthly.

NUMBER OF PAGES: Approximately 28 to 1,800 pages per order. 

Approximately 60% of orders will require less than 300 pages.

QUANTITY: 

Archival Silver-Gelatin Camera Masters – One set.

Second Generation Archival Silver-Gelatin Direct Duplicates – One set.

Third Generation Diazo – Approximately 100 to 400 sets per order. 

 

GOVERNMENT TO FURNISH: Camera copy consisting of one-piece laser output source documents for the 

production of microfiche.

Camera copy of departmental return address and permit imprint for the printing of envelopes.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried on copy, must not print on finished product.

GPO'S FTP INTERNET SITE: The contractor will be required to obtain from GPO’s FTP Internet site all 

distribution data – including depository library addresses and additional distribution information. Data is to be 

retrieved the first workday of each workweek through the term of the contract. Contractor is cautioned that this 

data site is only to be used or accessed in the performance of this contract. Any other use of this data is a violation 

of this contract.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

 Protective envelopes for each set of diazo microfiche.

 Mailing envelopes (4-1/4 x 6-3/8”) for mailing single sets.

 Spun Bonded Polyoelfin (Tyvek-type or equivalent) envelopes (7-1/2 x 5-1/2”) for mailing multiple sets.

The contractor is responsible for providing microcopy resolution test cards (targets) composed of five (5) ISO 

Test Charts No. 2. The constructed targets must comply with ANSI/AIIM MS23 and the test charts must comply 

with ISO 3334.
Federal Register Microfiche Page 7 of 15

151-S (7/22)

INSPECTION OF FURNISHED MATERIAL: The contractor will be required to inspect all source 

documents to determine their suitability for microfilming. The contractor is required to compare the furnished 

camera copy with the print order specifications. If there are any questions or discrepancies, the contractor must 

immediately contact the U.S. GPO at apsdc@gpo.gov or (202) 512-0307 for further instruction.

LIABILITY FOR GOVERNMENT PROPERTY: The contractor will be held responsible for replacing lost or 

damaged Government property – whether in the process of operations or transit.

PREPARATION OF SOURCE DOCUMENTS: The contractor will be required to prepare all source 

documents as follows –

All pages which print broad (head to left or right) will be turned and filmed in two consecutive grid areas so that 

the reading sense is parallel to the length of the film (turn pages). Foldouts will be filmed in consecutive grid 

areas and may be filmed in sections, if necessary.

If filming of broad pages or foldouts should start on an even number frame, the contractor will be allowed to film 

a sheet of white paper stamped “BLANK PAGE” on the even frame and start the foldout on the next frame. If the 

filming of broad pages or foldouts should start in grid column 14 of the microfiche, the contractor will film a 

sheet of white paper stamped “BLANK PAGE” in grid column 14 and start filming of broad pages or foldouts in 

grid row 1. When blank pages are necessary for pagination, they will be filmed in sequence.

The sheet containing the certified ISO Test Charts No. 2 and the GPO legend will appear in frame G14 of each 

microfiche of a title, except the last microfiche, where it will follow the last page (text or cover). On the last 

microfiche of a title, the last text page will be followed by the test chart which in turn will be followed by a blank 

page, which is then followed by the word “END” in 3-inch type (handwritten is unacceptable). Additionally, the 

date filmed must be supplied by the contractor and filmed in eye-readable form. All unused grid areas shall appear 

as clear, transparent areas. If the targets on the last microfiche of a title will cause continuation to another 

microfiche, the targets may be deleted from the last microfiche only; however, there must always be an “END” 

target regardless of where the text ends.

MICROFILMING REQUIREMENTS: All source documents shall be microfilmed at a reduction of 1:24 –

with a format of 14 columns and 7 rows producing 98 frames, in accordance with the ANSI/AIIM MS5. The 

microimage placement must be horizontal, right reading, with horizontal sequential pagination.

The notch, cut-mark, and corner cut are not required.

All first and second generation silver gelatin microfiche must be of archival quality and anything that precludes it 

from being archival will be cause for rejection.

The thickness of all polyester base films shall range between 0.004 inch and 0.009 inch.

All microfiche shall contain negative microimages and a positive header.

Each microfiche in the set, including the first one, must be sequentially identified (for example, 1 of 4, 2 of 4, 3 of 

4, 4 of 4, or as required according to the number of microfiche in the set), in the header area in the upper right 

hand corner of the microfiche.

Copy will contain all title information, microfiche number, the number of microfiche per publication, and 

inclusive page numbers, 1:24 and Supt. Docs/GPO. Title information will be limited to four type lines which 

must be reproduced to produce characters on the microfiche of not less than 0.07 inch in height.
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151-S (7/22)

All header information must be: exposed directly onto the film emulsion; separated by an empty space at least 

0.08 inch wide between each of the header areas in accordance with ANSI Z39.32; the same size and density; and 

in capital letters.

The first generation negative archival silver-gelatin camera master cut microfiche produced under this contract 

shall:

(1) Be produced directly from the furnished camera copy.

(2) Be wrong reading on the emulsion side.

(3) Resolve at least the 6.3 pattern of the ISO Test Chart No. 2. (This applies to all test charts within the frame.)

DUPLICATING REQUIREMENTS: The contractor shall not use any type of adhesive tape on any of the 

archival microforms.

The first generation negative archival silver-gelatin camera master microfiche shall be used by the contractor to 

produce only enough second generation negative silver-gelatin direct duplicate microfiche as ordered by the 

Government and also only enough second generation negative silver-gelatin direct duplicate intermediate 

microfiche for the production of third generation diazo microfiche as ordered by the Government.

The cut second generation negative archival silver-gelatin direct duplicate microfiche produced under this 

contract shall:

(1) Be produced directly from the contractor-produced first generation negative archival silver-gelatin camera 

masters.

(2) Be right reading on the emulsion side.

(3) Resolve at least the 5.6 pattern of the ISO Test Chart No. 2. (This applies to all test charts within the frame.)

The cut third generation negative diazo microfiche produced under this contract shall:

(1) Be produced directly from the contractor’s second generation production negative silver-gelatin direct 

duplicate intermediate cut microfiche.

(2) Be wrong reading on the emulsion side.

(3) Be black or blue-black in color. Film colors must not be mixed within an order.

(4) Resolve at least the 5.0 pattern of the ISO Test Chart No. 2. (This applies to all resolution test charts within 

the frame.)

(5) Be long-term, Class B film (viewing only), in accordance with ISO 8225.

PRINTING: The contractor must print departmental return address and permit imprint on all mailing envelopes 

in blue or black ink – in accordance with USPS mailing regulations.

COLLATING: Each generation of microfiche shall be collated separately into sets of one copy of each

publication.

A set includes all microfiche that make up one publication. Each set shall be arranged in ascending numeric 

sequence and placed in a protective envelope.

Each envelope is to contain only one generation of each title. Microfiche shall be inserted with the microfiche 

title right reading and visible in the envelope opening. Enveloped microfiche shall not extend above the top of the 

open side of the envelope.

For each silver-gelatin set and non-striped diazo set, in multiple microfiche sets, a divider (piece of white paper),

4.1 x 5.9”, plus or minus 0.05”, shall be placed behind the first microfiche. (Contractor to furnish the divider

sheets.)
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151-S (7/22)

Envelopes shall be manufactured to permit easy insertion and removal of microfiche and shall be 4-1/4 x 6-3/8”,

plus or minus 0.05 inch, in size. Envelopes shall have sealed side seams with inner tucks on the 4-1/4” dimension 

and one open side on the 6-3/8” dimension.

The envelope and divider sheets shall be made from white paper with a pH value of not less than 7.0.

PACKING: Pack each microfiche set into a protective envelope for further distribution as specified below.

Packing material must contain no adhesive or chemical that would produce a degenerative effect upon the film or 

enclosure (envelopes, packages, etc.) and must be free from particulate matter. All packing material must be in 

accordance with ISO 18902.

Bulk Shipments – Pack microfiche sets (in protective envelopes) into shipping containers. 

Mailed Shipments – Insert microfiche sets into protective envelopes for mailing as follows:

Pack single sets into mailing envelopes.

 

Pack multiple sets into Spun Bonded Polyoelfin (Tyvek-type or similar) envelopes. Multiple copies to one 

destination should be inserted into Spun Bonded Polyoelfin (Tyvek-type or similar) envelopes, sealed, and 

labeled.

LABELING AND MARKING: 

Bulk Shipments – Contractor to download GPO Form 905 (Rev. 7-15), Labeling and Marking Specifications, 

which can be located at gpo.gov, fill in appropriate blanks, and attach to shipping containers.

Mailed Shipments – Create and affix a recipient address label to each unit of mail. In addition, each unit of mail 

must carry the departmental return address and permit imprint.

Inks used for addressing envelopes shall have a pH value of no less than 7.0 and contain no chemical that could 

produce a degenerative effect upon the film or envelopes.

Protective envelopes containing first or second generation microfiche are to be marked to indicate film generation 

contained. Protective envelopes containing diazo microfiche need not be marked. 

DISTRIBUTION: 

 Deliver f.o.b. destination to approximately two (2) addresses within the commercial zone of Washington,

DC. 

 Mail f.o.b. contractor’s city the balance of each order. 

Complete addresses and quantities will be furnished with each print order.

All mailing shall be made at the First Class Rate. 

The contractor is cautioned that mailing permit imprint may be used only for the purpose of mailing material 

produced under this contract.

When using permit imprint mail, the contractor must complete GPO Form 712 – Certificate of Conformance 

(Rev. 10-15) and the appropriate mailing statement or statement(s) supplied by USPS. A fillable GPO Form 712 

Certificate of Conformance can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards.
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151-S (7/22)

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail” as applicable.

Mailing Statements – The contractor must complete GPO Form 712 and all appropriate U.S. Postal Service

mailing statements. The contractor must submit two (2) copies of the appropriate USPS mailing statement(s)

(e.g., 3602, 3602-G, 3541, etc.) to the entry post office for each mailing which bears an assigned penalty permit 

imprint number. In the upper right corner of the mailing statement(s), contractor must include GPO identification 

number(s), including the jacket, program, and print order numbers. The contractor must include copies of the 

verified mailing statement(s), containing postage computations, with billing invoice for payment.

Within 24 hours of receipt from the USPS, the contractor must furnish a copy of GPO Form 712 and 

corresponding verified mailing statement(s), containing postage computations, to: U.S. Government Publishing 

Office, Administrative Services Division, Records Management, at: gpopostage@gpo.gov.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 151-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must 

provide all applicable tracking numbers, delivery/mailing method, and title of product. Contractor must be able to 

provide copies of all delivery/mailing receipts upon agency request.

All expenses incidental to picking up and returning material and furnishing sample copies must be borne by the 

contractor.

DISTRIBUTION OF DEPOSITORY (FDLP) COPIES: During the current global pandemic, and until

otherwise notified, all depository (FDLP) copies will deliver f.o.b. destination to: U.S. Government Publishing 

Office, Document Warehouse – Depository Distribution Center, Attn: Tony Brooks, 8660 Cherry Lane, Laurel, 

MD 20707-4986.

All copies must be delivered in accordance with the following –

 Depository (FDLP) copies delivering to the Document Warehouse – Depository Distribution Center must 

be specifically marked for the FDLP depository distribution section of the warehouse. (Subscription 

copies are distributed to a separate section and must not be mixed with depository copies.) 

 Depository (FDLP) copies must be packaged by individual library and each package must be labeled with 

appropriate library address and depository library number. 

 IES copies must continue to be separately packaged and addressed for the IES program – as applicable. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

SPECIAL NOTICE OF CAUTION TO CONTRACTOR: This is a daily-scheduled job. It is imperative that the 

contractor maintain the schedule provided herein. The contractor must demonstrate that a dependable backup 

system is available in the event that the prime manufacturing facility should fail in the performance of this 

contract.

Furnished material (print order and camera copy) must be picked up at approximately 9:00 a.m. daily, Monday 

through Friday (five days per week – except in weeks with federal holidays or when otherwise notified), from: 

U.S. Government Publishing Office, Copy Preparation Section, Room C-739, 732 North Capitol Street, NW,

Washington, DC 20401. 
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Federal Register (daily orders) –

 Deliver camera copy; camera masters; silver-gelatin direct duplicates; and six (6) random sets of diazos 

from the full quantity ordered on each print order no later than 9:00 a.m. of the following workday after 

furnished material becomes available for pickup to: U.S. Government Publishing Office, Quality Control 

for Published Products, Room C-848, Stop: CSPS, Washington, DC 20401 for inspection. Package must 

be marked as follows: Federal Register Microfiche Inspection Samples, CSPS. (Inside delivery to Room 

C-848 is required.)

 Mail balance of sets (except those being delivered to Laurel, MD) no later than 11:59 p.m. of the 

following workday of receipt of approval by GPO Quality Control for Published Products.

 Deliver approximately 10 diazo sets marked for “Subscription Stock” to: U.S. GPO Document

Warehouse, 8610 Cherry Lane, Laurel, MD 20707. These sets must be delivered no later than the 

workday following the mailing.

Federal Register Index and List of Sections Affected (monthly orders) –

 Complete mailing and delivery required for “Federal Register Index” and the “List of Sections Affected”

must be made by 1:00 p.m., two (2) workdays after approval by GPO Quality Control for Procured 

Printing.

If an order is rejected, the contractor must pick up the furnished material from: U.S. Government Publishing

Office, Quality Control for Published Products, Room C-848, Stop: CSPS, Washington, DC 20401 no later than

9:00 a.m. the following workday and redeliver acceptable microfiche by 9:00 a.m. the next workday, in 

accordance with the above set schedule.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination(s) specified, and the date products ordered for mailing f.o.b. contractor’s city must 

be delivered to the U.S. Postal Service.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared 

Support Services Compliance Section via email at: compliance@gpo.gov or via telephone at: (202) 512-0520. 

Personnel receiving email or call will be unable to respond to questions of a technical nature or to transfer any 

inquiries. 
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SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES”

to the following units of production which are the estimated requirements to produce one (1) year’s production

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time.

The determination of award estimate specified below is based on historical data. However, due to the current 

global pandemic, the contractor is put on notice that the estimated amount of work anticipated on this contract 

may be significantly impacted during this period.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. 200
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SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailed shipments and f.o.b. destination for all other shipments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with blank spaces, or with any 

obliteration, revision, or alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications.

Per 1,000 Cut Microfiche.............................................................................................................$___________

______________

(Initials)

INVOICING CLARIFICATION: For the purpose of this contract, the contractor will be required to invoice 

“per 1,000 cut microfiche” based on the number of pages and quantity required on each print order. 

For example: For an order requiring 250 pages and a quantity of 350 copies, the contractor will calculate his 

billing as follows –

250 pages ÷ 98 = 2.55 cut microfiche (rounded up to 3 microfiche)

(3 microfiche x 350 copies) ÷ 1,000 = 1.05

1.05 x contractor’s bid price = cost per order

For estimating purposes, the conversion factor will be 98 pages, or fraction thereof, per one cut microfiche.
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LOCATION OF POST OFFICE: All mailing will be made from the __________________________________

Post Office located at Street Address______________________________________________________________,

City___________________________________, State____________________, Zip Code___________________.

My production facilities are located within the assumed area of production ...................... ________yes _______no

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government furnished material ....__________________________________

a. Number of hours from acceptance of print order 

to pickup of Government furnished material...........................................................................____________

b. Number of hours from pickup of Government furnished material

to delivery at contractor’s plant...............................................................................................____________

2. Proposed carrier(s) for delivery of completed product .... ___________________________________________

a. Number of hours from notification to carrier to pickup of completed product.......................____________

b. Number of hours from pickup of completed product to delivery at destination .....................____________

______________

(Initials)
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SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected 

the city and state shown below in the address block, and the bid will be evaluated and the contract awarded on 

that basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional 

shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period 

may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________