Jacket: 408-839S

Title: Nationwide Retention Mailing Wave 2: Groups 1 thru 6

Agency: DHS/FEMA

Bid Opening: May 15, 2019 at 11:00 AM

Bid Terms Discounted Total

$145,662.00 4.77% 20 days $138,713.92

$312,062.91 1.0% 20 days $308,942.28

Las Vegas Color Graphics

Contractor Name

Cenveo Worldwide Los Angeles
Specifications by SF Jacket 408-839 S

Page 1 of 9 Department of Homeland Security 9-00369 

Reviewed by YVB 

BID OPENING: May 15, 2019

BIDS SHALL BE PUBLICLY OPENED AT 11:00 A.M., PREVAILING WASHINGTON, D.C. TIME.

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL SHIRLEY 

FORSTER. AFTER AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR 

WHOSE NAME APPEARS IN THE UPPER PORTION OF THE PURCHASE ORDER. (202) 512-0310. NO 

COLLECT CALLS.

FACSIMILE SPECIFICATIONS

U.S. Government Publishing Office (GPO)

Washington, D.C.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)).

NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, all applicable pages.

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms – Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully 

read this publication as the applicable terms within become an integral part of this contract. The document is posted 

at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

SPECIFICATIONS WILL APPLY EQUALLY TO ALL JACKETS EXCEPT AS NOTED HEREIN.

PRODUCT: Perforated Mailer and postcards. Staggered - Rolling group mailings

Quality Level: Quality Level III Required

TITLE: Nationwide Retention Mailing Wave 2: Groups 1 thru 6

DIGITAL PRINTING IS NOT ACCEPTABLE

Jacket 408-845: Harvey Message Perforated Letter Mailer – Group 1 / Quantity: 51,703

Jacket 408-846: Harvey Postcard (2-versions) – Group 1 / Quantity: 51,703 each version.

Jacket 408-887: Renew Flood Perforated Letter Mailer – Group 2 / Quantity: 51,679

Jacket 408-888: Renew Flood Postcard (2-versions) – Group 2 / Quantity: 51,679 each version.

Jacket 408-889: Flood Policy Perforated Letter Mailer – Group 3 / Quantity: 140,015

Jacket 408-890: Flood Policy Postcards (2-versions) – Group 3 / Quantity: 140,015 each version

Jacket 408-841: Renew Now Perforated Letter Mailer – Group 4 / Quantity: 140,608

Jacket 408-842: Renew Now Postcard (1-versions) – Group 4 / Quantity: 140,608

Jacket 408-843: NFIP Direct Perforated Letter Mailer – Group 5 / Quantity 43,915

Jacket 408-844: NFIP Direct Postcards (2 versions) – Group 5 / Quantity 43,915 each version

Jacket 408-839: NR Renew Now Perforated Letter Mailer – Group 6 / Quantity 44,375

Jacket 408-840: NR Renew Now Postcards (2 versions) – Group 6 / Quantity 44,375 each version
Page 2 of 9 Jacket 408-839 S

QUANTITY: 1,276,277 total of 17 different items (See directly above for breakdown)

TRIM SIZE:

Jacket 408-845: Group 1 – Flat: 9-1/4 x 11/3/4, folded: 9-1/4 x 5-7/8”

Jacket 408-846: Group 1 – Size: 6 x 4-1/4”

Jacket 408-887: Group 2 – Flat: 9-1/4 x 11/3/4, folded: 9-1/4 x 5-7/8”

Jacket 408-888: Group 2 – Size: 6 x 4-1/4”

Jacket 408-889: Group 3 – Flat: 9-1/4 x 11/3/4, folded: 9-1/4 x 5-7/8”

Jacket 408-890: Group 3 – Size: 6 x 4-1/4”

Jacket 408-841: Group 4 – Flat: 9-1/4 x 11/3/4, folded: 9-1/4 x 5-7/8”

Jacket 408-842: Size 6 x 4-1/4”

Jacket 408-843: Group 5 – Flat: 9-1/4 x 11/3/4, folded: 9-1/4 x 5-7/8”

Jacket 408-844: Group 5 – Size: 6 x 4-1/4”

Jacket 408-839: Group 6 – Flat: 9-1/4 x 11/3/4, folded: 9-1/4 x 5-7/8”

Jacket 408-840: Group 6 – Size: 6 x 4-1/4”

GOVERNMENT TO FURNISH:

12 Flash Drives containing MAC generated files using System Version 10.12.6, utilizing Adobe InDesign CC19, 

Adobe Illustrator CC19, and Adobe Photoshop CC19. Files are furnished in native format and PDF. Fonts and 

Bleeds are furnished with all graphics properly linked. Color Identification System used: CMYK. And Pantone 

300U (Blue). (6 drives contain excel files / 6 drives contain art files)

GPO Form 952 Desktop Publishing - Disk Information

GPO Form 892 (R. 8/95) Proofs

GPO Form 2678 (departmental random copies-blue label).

GPO Form 917 (Certificate of Selection).

Contractor to download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from

gpo.gov, fill in appropriate blanks, and attach to shipping containers.

Prior to image processing, the contractor is responsible for performing a basic check (preflight) of the

furnished publishing files to assure accurate output of the required reproduction image. Any errors, media

damage or data corruption that might interfere with proper file imaging must be reported to the contract

administrator in sufficient time to comply with the shipping schedule. In addition, the contractor is responsible for 

creating or altering any necessary trapping, setting proper screen angles and screen frequency, and defining file 

output selection for the imaging devise being utilized.

In addition, the contractor is responsible for creating or altering any necessary trapping, setting proper

screen angles and screen frequency, and defining file output selection for the imaging devise being

utilized.All furnished files must be imaged as necessary to meet assigned quality level.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or film, 

must not print on finished product.

CONTRACTOR TO FURNISH: 

All materials and operations, other than those listed under "Government to Furnish," necessary to produce the 

product(s) in accordance with these specifications.
Page 3 of 9 Jacket 408-839 S

PROOFS:

2 sets of digital color content proofs for all jackets. Direct to plate must be used to produce the final product with 

a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be 

used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged 

face and back, trimmed and folded to the finished size of the product. 

Contractor to submit "Press Quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. PDF to: yvette,williams2@fema.dhs.gov

Deliver 1 set of proofs to: One Proof copy to FEMA Federal Insurance, 500 C Street, SW, Washington DC, 

c/o Yvette Williams, Attn: Melis Mull, 202-212-4745

Deliver 1 set of proofs to: One Proof copy to GMMB Attn: Trudi Benford, 3050 K Street, NW, Suite 100, 

Washington Harbour, Washington DC 20007, 202-813-4806.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT".

STOCK/PAPER: 

* Must be in accordance with JCP Paper Specification Standards in effect on date of this order The specifications 

of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP Code 

numbers in the "Government Paper Specification Standards No. 12 dated March 2011.

Jacket 408-845: Group 1 – JCP Code* A91, Smooth Text, Bright White, Basis Size 25 X 38", 100 lb.

Jacket 408-846: Group 1 – JCP Code* L61, Dull Coated Cover, White, Basis Size 20 x 26”, 120 lb. 

*Exception being that finish should be Silk a Finish.*

Jacket 408-887: Group 2 – JCP Code* A91, Smooth Text, Bright White, Basis Size 25 X 38", 100 lb.

Jacket 408-888: Group 2 – JCP Code* L61, Dull Coated Cover, White, Basis Size 20 x 26”, 120 lb. 

*Exception being that finish should be Silk a Finish.*

Jacket 408-889: Group 3 – JCP Code* A91, Smooth Text, Bright White, Basis Size 25 X 38", 100 lb.

Jacket 408-890: Group 3 – JCP Code* L61, Dull Coated Cover, White, Basis Size 20 x 26”, 120 lb. 

*Exception being that finish should be Silk a Finish.*

Jacket 408-841: Group 4 – JCP Code* A91, Smooth Text, Bright White, Basis Size 25 X 38", 100 lb.

Jacket 408-842: Group 4 – JCP Code* L61, Dull Coated Cover, White, Basis Size 20 x 26”, 120 lb. 

*Exception being that finish should be Silk a Finish.*

Jacket 408-843: Group 5 – JCP Code* A91, Smooth Text, Bright White, Basis Size 25 X 38", 100 lb.

Jacket 408-844: Group 5 – JCP Code* L61, Dull Coated Cover, White, Basis Size 20 x 26”, 120 lb. 

*Exception being that finish should be Silk a Finish.*

Jacket 408-839: Group 6 – JCP Code* A91, Smooth Text, Bright White, Basis Size 25 X 38", 100 lb.

Jacket 408-840: Group 6 – JCP Code* L61, Dull Coated Cover, White, Basis Size 20 x 26”, 120 lb. 

*Exception being that finish should be Silk a Finish.*

NOTE: All Stock Used Must Be Uniform in Shade.

DESCRIPTIONS:

Jacket 408-845, 408-887, 408-889, 408-841, 408-843 & 408-839 Perforated Mailer: Print face and back, head 

to head, in black & Pantone 300U in heavy coverage with full bleeds background with process images or 

illustrations and type/rule matter reversing out to appear white on both sides, and a fine line departmental logo on 

face. All perforations MUST create a trim appearance, so that the edges are clean and free of burrs and 

indentations after detachment.
Page 4 of 9 Jacket 408-839 S

Jacket 408-846, 408-888, 408-890, 408-842, 408-844, & 408-840 Postcards: Print face and back, head to head 

in 4-Color Process in heavy coverage with full bleeds consisting of type matter that reverses to appear white, 

small process built fine line departmental logo. After printing, Flood Coat Side 1 ONLY (side without the mailing 

information) with a non-yellowing Satin Aqueous Coating.

Margins:

Follow electronic media / inadequate gripper

Ink:

Jacket 408-845, 408-887, 408-889, 408-841, 408-843 & 408-839: Black and pantone 300 U (Blue)

Jacket 408-846, 408-888, 408-890, 408-842, 408-844, & 408-840: 4-color process and FSAC

Binding:

Jacket 408-845, 408-887, 408-889, 408-841, 408-843 & 408-839 Perforated Mailer: Perf on the horizontal 

center of the layout, Fold to 9-1/4 x 5-7/8”, bind/glue, and perforate 3/8” on 3 sides.

Jacket 408-846, 408-888, 408-890, 408-842, 408-844, & 408-840 Postcards: Trim 4 sides.

Billing Note:

Partial billing will be allowed to the extent that the contractor will be allowed to bill only for the printed items and 

postage, for each weekly "Mailing" upon completion as specified in the schedule.

Mailing: There is a mailing schedule for each piece that details the variable data that will printed from the 

excel list onto the printed piece. These should mail the most economical way (bulk/standard) reimbursable

postage, (contractor must prepay). Contractor will bill for postage separately and postage is not to be 

included in the bid price.

In addition to the Bindery/finishing mentioned above, contractor to process provided addresses via NCOA/CASS 

to adjust final list for standard issues such as bad addresses, plus remove: Truncated addresses, Commercial 

addresses. Truncated addresses (the FEMA input system truncates addresses that are too long) Commercial 

addresses (i.e., PO Boxes)

Agency will be using USPS Informed Delivery, which requires the agency to upload mailing lists to the USPS 

platform in the form of 1Mb serial number ranges. The contractor to provide the IMB serial number ranges for 

each batch of mail sent.

Contractor to send to the agency the final address list after CASS system processing via email.

Address File: The address file includes the following information fields that must be printed on the materials.

First and last name, Address, City, State, Zip. Unique ID. The unique ID number should be printed on the gray 

box, below the address.

Column K specifies the weekly batch number for each address, which corresponds to when the pieces should be 

mailed. (See the mailing schedule).

Jacket 408-845 & 408-846: Group 1: The materials must be mailed on a rolling basis over a 4 and a half-month 

period, at the bulk/standard rate. Mailing for this print job begins on Wednesday, May 29, 2019 and ends on 

Tuesday, October 15, 2019. Addresses in the Excel file will be divided into 18 batches (see Column K in the 

sample Excel file), which correspond to an 18-week mailing schedule. Each address will receive one perforated 

letter mailer, postcard version 1and postcard version 2, each piece of mail has its own mailing schedule – see 

attached.

Perforated letter mailers are sent out First (starting on 5/29/2019 for batch 2)
Page 5 of 9 Jacket 408-839 S

Postcard 1’s are sent out Second (starting on 6/8/2019 for batch 2)

Postcard 2’s are sent out Third (starting on 6/18/2019 for batch 2)

Note: The batch number should not be printed on the pieces of mail. It should only be used as a reference for

when to mail the materials. Materials must be printed and placed in the mail on the date specified by the attached 

distribution list.

Jacket 408-887 & 408-888: Group 2: The materials must be mailed on a rolling basis over a 4 and a half-month 

period, at the bulk/standard rate. Mailing for this print job begins on Wednesday, May 29, 2019 and ends on 

Tuesday, October 15, 2019. Addresses in the Excel file will be divided into 18 batches (see Column K in the 

sample Excel file), which correspond to an 18-week mailing schedule. Each address will receive one perforated 

letter mailer, postcard version 1and postcard version 2, each piece of mail has its own mailing schedule – see 

attached.

Perforated letter mailers are sent out First (starting on 5/29/2019 for batch 2)

Postcard 1’s are sent out Second (starting on 6/8/2019 for batch 2)

Postcard 2’s are sent out Third (starting on 6/18/2019 for batch 2)

Note: The batch number should not be printed on the pieces of mail. It should only be used as a reference for

when to mail the materials. Materials must be printed and placed in the mail on the date specified by the attached 

distribution list.

Jacket 408-889 & Jacket 408-890: Group 3: The materials must be mailed on a rolling basis over a 4 and a halfmonth period, at the bulk/standard rate. Mailing for this print job begins on Wednesday, May 29, 2019 and ends 

on Tuesday, October 15, 2019. Addresses in the Excel file will be divided into 18 batches (see Column K in the 

sample Excel file), which correspond to an 18-week mailing schedule. Each address will receive one perforated 

letter mailer, postcard version 1and postcard version 2, each piece of mail has its own mailing schedule – see 

attached.

Perforated letter mailers are sent out First (starting on 5/29/2019 for batch 2)

Postcard 1’s are sent out Second (starting on 6/8/2019 for batch 2)

Postcard 2’s are sent out Third (starting on 6/18/2019 for batch 2)

Note: The batch number should not be printed on the pieces of mail. It should only be used as a reference for

when to mail the materials. Materials must be printed and placed in the mail on the date specified by the attached 

distribution list.

Jacket 408-841 & Jacket 408-842 Group 4: The materials must be mailed on a rolling basis over a 4 and a halfmonth period, at the bulk/standard rate. Mailing for this print job begins on Wednesday, May 29, 2019 and ends 

on Tuesday, October 15, 2019. Addresses in the Excel file will be divided into 18 batches (see Column K in the 

sample Excel file), which correspond to an 18-week mailing schedule. Each address will receive one perforated 

letter mailer, postcard version 1and postcard version 2, each piece of mail has its own mailing schedule – see 

attached.

Perforated letter mailers are sent out First (starting on 5/29/2019 for batch 2)

Postcard 1’s are sent out Second (starting on 6/8/2019 for batch 2)

Note: The batch number should not be printed on the pieces of mail. It should only be used as a reference for

when to mail the materials. Materials must be printed and placed in the mail on the date specified by the attached 

distribution list.

Jacket 408-843 &, Jacket 408-844 Group 5: The materials must be mailed on a rolling basis over a 4 and a halfmonth period, at the bulk/standard rate. Mailing for this print job begins on Wednesday, May 29, 2019 and ends 

on Tuesday, October 15, 2019. Addresses in the Excel file will be divided into 18 batches (see Column K in the 

sample Excel file), which correspond to an 18-week mailing schedule. Each address will receive one perforated 

letter mailer, postcard version 1and postcard version 2, each piece of mail has its own mailing schedule – see 

attached.

Perforated letter mailers are sent out First (starting on 5/29/2019 for batch 2)

Postcard 1’s are sent out Second (starting on 6/8/2019 for batch 2)

Postcard 2’s are sent out Third (starting on 6/18/2019 for batch 2)

Note: The batch number should not be printed on the pieces of mail. It should only be used as a reference for
Page 6 of 9 Jacket 408-839 S

when to mail the materials. Materials must be printed and placed in the mail on the date specified by the attached 

distribution list.

Jacket 408-839 & Jacket 408-840 Group 6: The materials must be mailed on a rolling basis over a 4 and a halfmonth period, at the bulk/standard rate. Mailing for this print job begins on Wednesday, May 29, 2019 and ends 

on Tuesday, October 15, 2019. Addresses in the Excel file will be divided into 18 batches (see Column K in the 

sample Excel file), which correspond to an 18-week mailing schedule. Each address will receive one perforated 

letter mailer, postcard version 1and postcard version 2, each piece of mail has its own mailing schedule – see 

attached.

Perforated letter mailers are sent out First (starting on 5/29/2019 for batch 2)

Postcard 1’s are sent out Second (starting on 6/8/2019 for batch 2)

Postcard 2’s are sent out Third (starting on 6/18/2019 for batch 2)

Note: The batch number should not be printed on the pieces of mail. It should only be used as a reference for

when to mail the materials. Materials must be printed and placed in the mail on the date specified by the attached 

distribution list.

DISTRIBUTION: F.O.B. Contractor’s City – Must Mail according to mail schedules supplied. All mailed copies 

must be sorted and prepared in packages and sacks as prescribed in the U.S. Postal Service Domestic Mail 

Manual.

Contractor is required to apply the appropriate postage to each mailing. Contractor will be reimbursed for postage 

by submitting a properly completed postal service form (or equivalent) with billing invoice for payment

DISTRIBUTION: F.O.B Destination – Return all GFM, and sample (of each item) to: Thomas Grant, 500 C 

Street, SW Washington DC 20472

NOTE: Deliveries to FEMA Publications Warehouse, 4440 Buckeystown Pike, Frederick, Maryland 21704

Screening Facility, 1880 2nd Street, SW, Washington, DC 20536. Phone Number: (direct # 202-205-5847) or 

Commander R. H. Williams (202-345-7798)

Deliveries to FEMA Headquarters, 500 C Street, SW, Washington, DC 20472, Contact FEMA

MAILROOM 202-646-3540, ATTN: BRIAN BARLOW, 202-212-1869.

Email the final address list after CASS system processing to: Yvette.williams2@fema.dhs.gov.

All vehicles will be turned away if they have not been through the FPS screening/banding process.

NOTE: Federal Express and UPS must also call ahead for special delivery screening process to the

above phone number.

QUALITY ASSURANCE STANDARDS: The following standards shall apply to these specifications:

Product Quality Levels:

 (a) Printing Attributes – Level III

 (b) Finishing Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

 (a) Non-destructive Tests -- General Inspection Level 3.

 (b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity OK’d Proofs/Electronic Media

P-9. Solid or Screen Tints Color Match Pantone Matching System
Page 7 of 9 Jacket 408-839 S

P-10 Process Color Match Furnished Electronic Media

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent

to thomas.grant@fema.dhs.gov. The subject line of this message shall be "Distribution Notice for Jacket 408-845, 

408-846, 408-887, 408-888, 408-889, 408-890, 408-841, 408-842, 408-843, 408-844, 408-839, 408-840. The 

notice must provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to 

provide copies of all delivery, mailing, and shipping receipts upon agency request.

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the 

certificate may result in delay in processing the voucher. NOTE: Form is also available at

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by 

the contractor.

SCHEDULE: The Purchase Order will be available for pick up, or will be e-mailed, at the U.S. Government 

Publishing Office, Washington, D.C. 20401, no later than May 17, 2019

Submit proofs as soon as the contractor deems necessary in order to comply with the shipping schedule.

Contractor must call GPO Contract Compliance Section at (202) 512-0520 or email compliance@gpo.gov 

immediately upon sending/delivering proofs and immediately upon notification that the proofs are available for 

pickup at the department. Proofs will be withheld not more than 3 workdays from receipt in the department to when 

they are made available for pickup at the department.

All expenses incidental to submitting proofs, furnishing samples and returning materials, must be borne by the 

contractor.

F.O.B. Contractor’s City: Start Mail date: May 29, 2019; Mail complete by: October 15, 2019

F.O.B Destination: Samples of each item will be sent weekly, upon completion of each mailing. 

Starting May 29, 2019 until completion on 10/15/2019.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information.

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or mailing if applicable) for proofs and delivery schedules in accordance with the contract requirements 

by contacting Shared Support Services Compliance Section via e-mail to compliance@gpo.gov or by calling (202) 

512-0520 or faxing (202) 512-1364. Personnel receiving the e-mail or call will be unable to respond to questions 

of a technical nature or transfer any inquiries.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract. As part of the financial determination, the contractor in line for award may be required 

to provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 
Page 8 of 9 Jacket 408-839 S

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO 

Bid Section, Fax No. (202) 512-1782. The Jacket number and bid opening date must be specified with the bid. Refer 

to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 

2018. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, 

between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time, Monday through Friday. The 

contractor is to follow the submission instructions posted in the Bid Submission/Opening area. If further instruction 

or assistance is required, call (202) 512-0526.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. A price must be submitted for each additional 1,000 assembled sets. The price for 

additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not 

be a factor for determination of award.
Page 9 of 9 Jacket 408-839 S

JACKET NUMBER BID PRICE: ADDITIONAL/M

Jacket 408-845 & 408-846: $____________ $____________

Jacket 408-887 & 408-888: $____________ $____________

 

Jacket 408-889 & 408-890 $____________ $____________ 

Jacket 408-841 & 408-842 $____________ $____________

Jacket 408-843 & 408-844 $____________ $____________

Jacket 408-839 & 408-840 $____________ $____________

SHIPMENT(S): Shipments will be made from: City ______________, State ________________The city (ies) 

indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city is 

specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment 

is not made from evaluation point, the contractor will be responsible for

any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one

copy.

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________

 (Initials) (Initials)