PROGRAM: 446-S

TITLE: Global RelianceAGENCY: Department of the Air ForceTERM: Date of Award thru May 31, 2018

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RAT

I. PRINTING AND BINDING:

Printing in four-color process, including binding . . . per page

 (1) Makeready and/or Setup----------------------------------------- 116 40.00 4,640.00 50.00 5,800.00 45.00 5,220.00 35.00 4,060.00 36

 (2) Running Per 100 Copies----------------------------------------- 2,320 1.50 3,480.00 1.75 4,060.00 1.45 3,364.00 2.10 4,872.00 2

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

Packing and sealing shipping containers . . . per container-------------------------------------------------------- 20 3.00 60.00 2.00 40.00 3.00 60.00 5.00 100.00 3

2. Mailed Shipments - (a) Single or multiple copies in kraft envelope

(up to 200 leaves) . . . per envelope--------------------------- 300 0.30 90.00 0.50 150.00 0.40 120.00 0.35 105.00 0

 (b) Quantities over 200 leaves, up to 12 pounds,

inserted into cushioned shipping bags or wrapped in shipping bundles (maximum 14 pounds) . . . per bag or bundle--------------- 400 1.25 500.00 1.50 600.00 1.50 600.00 1.25 500.00 1

 (c) Quantities over 12 pounds, up to 36 pounds, 

wrapped in shipping bundles or packed in shipping containers (maximum 40 pounds) . . . per bundle or container------- 60 3.00 180.00 2.00 120.00 3.50 210.00 3.00 180.00 3

III. DISTRIBUTION LIST MAINTENANCE:

 (a) Creating distribution database . . . 

one-time charge---------------------------------------------------- 1 250.00 250.00 200.00 200.00 250.00 250.00 150.00 150.00 200

 (b) Updates (revisions, additions, deletions) . . . 

per address---------------------------------------------------------- 20 1.50 30.00 1.00 20.00 0.25 5.00 1.00 20.00 15

CONTRACTOR TOTALS $9,230.00 $10,990.00 $9,829.00 $9,987.00 

DISCOUNT 2.00% $184.60 1.00% $109.90 1.00% $98.29 0.25% $24.97 5.00

DISCOUNTED TOTALS $9,045.40 $10,880.10 $9,730.71 $9,962.03 

BASIS OF

AWARD

I. PRINTING AND BINDING:

Printing in four-color process, UNIT RATE COSTincluding binding . . . per page

 (1) Makeready and/or Setup----------------------------------------- 116 45.00 5,220.00

 (2) Running Per 100 Copies----------------------------------------- 2,320 1.36 3,155.20

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

Packing and sealing shipping containers . . . per container-------------------------------------------------------- 20 3.00 60.00

2. Mailed Shipments - (a) Single or multiple copies in kraft envelope

(up to 200 leaves) . . . per envelope--------------------------- 300 0.40 120.00

 (b) Quantities over 200 leaves, up to 12 pounds,

inserted into cushioned shipping bags or wrapped in shipping bundles (maximum 14 pounds) . . . per bag or bundle--------------- 400 1.25 500.00

 (c) Quantities over 12 pounds, up to 36 pounds, 

wrapped in shipping bundles or packed in shipping containers (maximum 40 pounds) . . . per bundle or container------- 60 3.00 180.00

III. DISTRIBUTION LIST MAINTENANCE:

 (a) Creating distribution database . . . 

one-time charge---------------------------------------------------- 1 250.00 250.00

 (b) Updates (revisions, additions, deletions) . . . 

per address---------------------------------------------------------- 20 0.25 5.00

CONTRACTOR TOTALS $9,490.20

DISCOUNT 1.00% $94.90

DISCOUNTED TOTALS $9,395.30

CURRENT CONTRACTOR

Jack

Temple Hills, MD

THE PRINT HOUSE

Brooklyn, NY

GRAPHIC VISIONS

Gaithersburg, MD

GRAY GRAPHICS

Capitol Heights, MD

McDONALD & EUDY PRINTERS

Temple Hills, MD

PRODU

McDONALD & EUDY PRINTERS

(A W A R D E D )

Page 1 of 1
Program 446-S Page 1 of 15 

Specifications by LDG 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Global Reliance 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of the Air Force 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending May 

31, 2018, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on June 5, 2017. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: PPSGB, 732 North Capitol Street, NW, 

Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date 

must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO 

Publication 310.2, as revised June 2001. Hand delivered bids are to be taken to: GPO Bookstore, 710 North 

Capitol Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC 

time, Monday through Friday. Contractor is to follow the instructions in the bid submission/opening area. If 

further instruction or assistance is required, call (202) 512-0526. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the products 

ordered under this contract will be located within a 60-mile radius of Quantico, VA. 

Any bidder intending to use production facilities outside this area should furnish information with the bid which 

will, on its face, demonstrate ability to meet the schedule requirements. The determination by the Government of 

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance 

with these schedule requirements. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=DC. 

For information of a technical nature, contact Linda Giacomo at lgiacomo@gpo.gov or (202) 512-0307. 
Global Reliance Page 2 of 15 

446-S (5/18)

SECTION 1 – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications – 

Product Quality Levels: 

(a) Printing Attributes (page related) – Level III. 

(b) Finishing Attributes (item related) – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Nondestructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/ 

 Electronic Media 

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic Media 

P-10. Process Color Match O.K. Proofs/Electronic Media 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
Global Reliance Page 3 of 15 

446-S (5/18)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to May 31, 2018, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 

2017, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. (At the 

option of the Government, the postaward conference may be conducted via teleconference.) 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through May 31, 2018, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 
Global Reliance Page 4 of 15 

446-S (5/18)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the fastest method of receiving payment. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: http://www.gpo.gov/finance/index.htm. 
Global Reliance Page 5 of 15 

446-S (5/18)

SECTION 2 – SPECIFICATIONS 

SCOPE: These specifications cover the production of self-covered, saddle-stitched pamphlets requiring such 

operations as electronic prepress, printing in four-color process, binding, packing, and distribution. 

TITLE: Global Reliance. 

FREQUENCY OF ORDERS: Approximately four (4) orders per year. (Orders placed on a quarterly basis.) 

QUANTITY: Approximately 1,000 to 3,000 copies per order. (An occasional order may exceed 3,000 copies.) 

NUMBER OF PAGES: Approximately 16 to 32 pages per order. 

TRIM SIZE: 8-1/2 x 11”. 

An occasional order may require producing the pamphlet album style (11 x 8-1/2”). All related costs to perform 

this operation must be included in submitted bid pricing. No additional reimbursement will be authorized.

 GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: IBM (or compatible) using Microsoft Windows XP (or upgrade); 

 MAC Pro 

 Storage Media: FTP; E-mail 

 Software: Adobe Acrobat; QuarkXPress; Adobe PhotoShop; Corel Gallery 

 (Current or near current version of programs will be furnished.) 

All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished or embedded. 

The contractor is cautioned that furnished fonts are property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract. 

 Additional 

 Information: Files will be furnished in native application, PostScript, and/or PDF format. 

Visual of the furnished electronic files will be provided. 

Visual will be output at less than 100 percent. 

Visual will contain typographic instructions and show illustration positions. 

CMYK will be used for color identification. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

Addresses for distribution will be furnished electronically, via e-mail, in a Microsoft Excel file format. The 

database can be manipulated to provide labels in ZIP Code sequence. (See additional requirements under 

“DISTRIBUTION LIST MAINTENANCE.”) 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product. 
Global Reliance Page 6 of 15 

446-S (5/18)

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications. 

Contractor will be required to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required production image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to: 

Wayne Amann at (571) 305-8011. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

All halftones must be 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished, unless 

otherwise specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified 

by the Government. (The Government will accept PDF files as digital deliverables when furnished by the 

Government.) 

PROOFS: One (1) high-resolution Adobe Acrobat (most current version) PDF soft proof. PDF proof will be 

evaluated for text flow, image position, and color breaks. Proof will not be used for color match. Proof will be 

transferred to the agency via e-mail. 

One (1) set of digital one-piece composite laminated halftone proofs of entire publication on the actual production 

stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 

2400 x 2400. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color 

of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting 

of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs must 

show dot structure. 

In lieu of digital one-piece laminated halftone proofs, at contractor’s option, one (1) set of inkjet proofs that are 

G7 profiled and use pigment-based inks may be submitted. A proofing RIP that provides an option for high 

quality color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds 

industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 3/19/09, and future amendments) must 

be utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

(2009 or later). 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 
Global Reliance Page 7 of 15 

446-S (5/18)

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

Contractor must not print prior to the receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All stock used in each copy must be of a uniform shade.

White Litho (Gloss) Coated Book, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A180. 

PRINTING: Digital printing is not permitted. 

Print head-to-head in four-color process. 

Facing pages print to and must align across the bind. 

MARGINS: Margins will be as indicated on the print order or furnished media. 

Bleed pages scattered throughout. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches 

will not be allowed. 

PACKING: 

Bulk Shipments – 

Pack in shipping containers. 

Each shipping container must not exceed 40 pounds when fully packed. 

Shipping containers shall have a minimum bursting strength of 275 pounds per square inch or a minimum edge 

crush test (ECT) of 44 pounds per inch width. 

Mailed Shipments – 

Insert single or multiple copies (up to 200 leaves) into kraft envelopes. 

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in 

shipping bundles (maximum gross weight 14 pounds). 

Quantities over 12 pounds, up to 36 pounds, must be wrapped in shipping bundles or packed in shipping 

containers (maximum gross weight 40 pounds). 

NOTE: All shipments which fill less than a shipping container must be packaged with materials of sufficient 

strength and durability and in such a manner which will guarantee that the product will not be damaged and the 

package will not open nor split during shipping process. 
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446-S (5/18)

LABELING AND MARKING: 

Bulk Shipments – 

Contractor to download GPO Form 905 (Rev. 7-15) – Labeling and Marking Specifications which can be located 

on GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

Mailed Shipments – 

Create and affix a recipient address label to each unit of mail packaged in kraft envelopes, cushioned shipping 

bags, shipping bundles, and shipping containers. At contractor’s option, addresses may be imaged directly onto 

kraft envelopes, cushioned shipping bags, shipping bundles, and shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper, and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to: HQ AFOSI/PA, 27130 Telegraph Road, Suite W-1636, 

Quantico, VA 22134. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate 

of Selection of Random Copies which can be located on GPO.gov. Copies will be paid for at the running rate 

offered in the contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must 

be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of 

Mailing, identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence 

of mailing. 
Global Reliance Page 9 of 15 

446-S (5/18)

DISTRIBUTION: Mail f.o.b. contractor’s city the majority of each order. 

Deliver f.o.b. destination the balance of each order (if required) to: HQ AFOSI/PA, 27130 Telegraph Road, Suite 

W-1636, Quantico, VA 22134. (Inside delivery to room number specified is required.) 

Complete addresses and quantities will be furnished with each print order. 

All mailing shall be made at the First Class rate – reimbursable. 

Contractor will be required to apply the appropriate postage to each mailing. Contractor will be reimbursed for 

postage by submitting a properly completed postal service form (or equivalent) with billing invoice for payment. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail” as applicable. 

In accordance with United States Postal Service (USPS) regulations, contractor may be required to run 

distribution files on each order through the National Change of Address (NCOA) service database to verify 

addresses are NCOA certified, as required. All related costs to perform this operation must be included in 

submitted bid pricing. No additional reimbursement will be authorized. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails) via e-mail to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 446-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must 

provide all applicable tracking numbers, delivery/mailing method, and title of publication. Contractor must be 

able to provide copies of all delivery/mailing receipts upon agency request. 

 

Within two (2) workdays of completion of each order, digital deliverables, two (2) sample copies, and copies of 

all postal receipts (including Form 3602 showing date of mailing and total count of mailed items) must be 

returned to: HQ AFOSI/PA, 27130 Telegraph Road, Suite W-1636, Quantico, VA 22134. 

All expenses incidental to submitting proofs and furnishing sample copies must be borne by the contractor. 

DISTRIBUTION LIST MAINTENANCE: Contractor shall create and maintain the distribution list database in 

the performance of this contract. The Government will furnish updates (changes of address, additions, and/or 

deletions), via e-mail, on a quarterly basis. The number of updates will vary per order. Contractor must make all 

revisions as required. Contractor must provide the most current, updated list in Microsoft Excel file format, as 

required by the ordering agency. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Print order and electronic files will be furnished via FTP or e-mail. 

Hard-copy proofs must be delivered to and picked up from: HQ AFOSI/PA, 27130 Telegraph Road, Suite W1636, Quantico, VA 22134. 

PDF proof must be e-mailed to the departmental address specified on the print order. 

No definite schedule for placement of orders can be predetermined. 
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446-S (5/18)

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

 Contractor must complete production and distribution within seven (7) workdays of notification of 

availability of print order and furnished material. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until 

they are made available for pickup. (The first workday after receipt of proofs at the ordering agency is 

day one of the hold time.) NOTE: For PDF proof, corrections, changes, and/or “O.K. to Print” will be 

provided via e-mail. 

 All proof and transit time is included in the 7-workday schedule. 

 

NOTE: If revised proofs are required due to Author’s Alterations, contractor must submit revised proofs by 3:30 

p.m. local time, one (1) workday after notification of required revised proofs. Notification of approval or 

additional changes/corrections will be made within one (1) workday of receipt of revised proofs. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination specified and all shipments mailed f.o.b. contractor’s city must be delivered to the 

U.S. Postal Service. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared 

Support Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via 

facsimile at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions 

of a technical nature or to transfer any inquiries. 
Global Reliance Page 11 of 15 

446-S (5/18)

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. 116 2,320 

II. 1. 20 

 2. (a) 300 

 (b) 400 

 (c) 60 

III. (a) 1 

 (b) 20 
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446-S (5/18)

THIS PAGE IS INTENTIONALLY BLANK. 
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446-S (5/18)

SECTION 4 – SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city for all mailed shipments and f.o.b. destination for all other

consignments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate. 

A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text. 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and stock/paper) for the printing and binding of the product listed in accordance 

with these specifications. 

 

 Makeready Running Per 

 and/or Setup 100 Copies 

(1) (2) 

 Printing in four-color process, 

 including binding .................................................................... per page ...... $___________ $___________ 

 ________________ 

 (Initials) 

 Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
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446-S (5/18)

II. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the cost of 

packing; kraft envelopes, shipping bags, shipping bundles, and shipping containers; all necessary wrapping 

and packing materials; addressing, labeling, and marking; NCOA address verification; and complete 

distribution, in accordance with these specifications. 

 1. Bulk Shipments – 

 Packing and sealing shipping containers ................................................... per container ...... $___________

 2. Mailed Shipments – 

 

 (a) Single or multiple copies in kraft envelope 

 (up to 200 leaves) ................................................................................. per envelope ...... $___________ 

 (b) Quantities over 200 leaves, up to 12 pounds, 

 inserted into cushioned shipping bags or 

 wrapped in shipping bundles 

 (maximum gross weight 14 pounds) ............................................ per bag or bundle ...... $___________ 

 (c) Quantities over 12 pounds, up to 36 pounds, 

 wrapped in shipping bundles or 

 packed in shipping containers 

 (maximum gross weight 40 pounds) ................................... per bundle or container ...... $___________ 

III. DISTRIBUTION LIST MAINTENANCE:

 (a) Creating distribution database .............................................................. one-time charge ...... $___________ 

 (b) Updates (revisions, additions, deletions) ...................................................... per address ...... $___________ 

My production facilities are located within the assumed area of production ...................... ________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government furnished material .... __________________________________ 

 a. Number of hours from acceptance of print order 

to pickup of Government furnished material ........................................................................... ____________ 

 b. Number of hours from pickup of Government furnished material 

to delivery at contractor’s plant ............................................................................................... ____________ 

2. Proposed carrier(s) for delivery of completed product .... ___________________________________________ 

 a. Number of hours from notification to carrier to pickup of completed product ....................... ____________ 

 b. Number of hours from pickup of completed product to delivery at destination ..................... ____________ 

 ________________ 

 (Initials) 
Global Reliance Page 15 of 15 

446-S (5/18)

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 __________________________________________________________________________________________ 

(City – State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 __________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)