Jacket: 425‐064

Title: Banners

Agency: Army

Bid Opening: 11/14/2023 at 11:00am

Bid Terms Discounted Total Additional Price Quantity Comments

$137,000.00 0.0% 0 days $137,000.00 $9.79 14000 see file.

$137,000.00 2.0% 10 days $137,000.00 $20.45 6700 see file.

$137,000.00 0.0% 0 days $137,000.00 $32.00 3950 see file.

$137,000.00 2.0% 10 days $137,000.00 $37.53 3650

$137,000.00 1.0% 20 days $135,630.00 $48.69 2812

$137,000.00 0.0% 0 days $137,000.00 $53.73 2550

$137,000.00 0.00% 0 days $137,000.00 $73.00 1800

$137,000.00 0.25% 20 days $136,657.50 $16.00 1700

$137,000.00 0.0% 0 days $137,000.00 $0.00 1700

$137,000.00 0.50% 20 days $136,315.00 $81.00 1680

$137,000.00 0.0% 0 days $137,000.00 $81.80 1675

$137,000.00 0.0% 0 days $137,000.00 $110.00 1350

$137,000.00 0.0% 0 days $137,000.00 $0.00 978

$137,000.00 1.0% 15 days $137,000.00 $160.00 880

$137,000.00 5.0% 10 days $137,000.00 $171.25 800

$137,000.00 1.00% 15 days $137,000.00 $195.71 700

$137,000.00 0.0% 0 days $137,000.00 $589.80 640

$137,000.00 5.0% 20 days $130,150.00 $255.00 515

$137,000.00 0.0% 0 days $137,000.00 $721.00 190

$137,000.00 0.0% 0 days $137,000.00 $850.00 150

$137,000.00 0.0% 0 days $137,000.00 35

Poster Display Co

Hooplaboise

Rampant Media

Britten Inc

Banks Technology & Publishing Solutions

Sanford Federal, Inc.

Vizcom

J&J Distributors LLC

Las Vegas Color Graphics

Screen Graphics

VAE Industries

Plastimatic Arts Corp. DBA PAC Bannerworks

USA Promo Solutions

Contractor Name

Timsco Graphics

Essential Products of America, Inc.

Creative Color LLC

Execuprint

Interstate Graphics

Bowman Displays

Errol St. Marthe

Ad Graphics, Inc

A

A=Award
Specifications by TS Jacket 425-064 

Page 1 of 8 US Army 

Reviewed by SG Requisition 3-089423K

 

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on 

November 14, 2023 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the 

COVID-19 pandemic, this will NOT be a public bid opening. 

BID SUBMISSION: Bidders must email bids to bidsapsdc@gpo.gov for this solicitation. No other 

method of bid submission will be accepted at this time. The program number and bid opening date 

must be specified in the subject line of the emailed bid submission. Bids received after 11:00 AM on 

the bid opening date specified above will not be considered for award. This will not be a public bid 

opening. 

Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as 

applicable, and return page 8. 

The Jacket Number 425-064 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be 

considered for award. 

For information regarding the solicitation requirements prior to award please email Tim Sankey at 

tsankey@gpo.gov. For contract administration after award, contact APS DC at 202-512-0488. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not 

limited to, the following: 

1. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

2. The vendor’s email provider may have different size limitations for sending e-mail, however 

vendors are advised not to exceed GPO’s stated limit. The bidder’s email provider may have 

different size limitations for sending email; however, bidders are advised not to exceed GPO’s 

stated limit. 

3. Illegibility of bid. 

4. When the email bid is received by GPO it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the e-mailed bid prior to bid opening. 

GPO will use the prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp for bid receipt at the specified 

location. 

Adherence to the delivery schedule must be maintained. The contractor WILL NOT be given any 

additional workdays if the Government furnished material or proofs are held over. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality 

Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 

1979 (revised 9-19)). 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap-rev-09-19.pdf. 
Page 2 of 8 Jacket 425-064 

FIXED PRICE INDEFINITE QUANTITY CONTRACT: This is a fixed-price contract. The bidder 

submitting a response shall bid the maximum quantity, inclusive of all costs (including non-reimbursable 

mail or freight, if applicable), that shall be delivered to the Government per the specification requirements 

for a total of $137,000.00. 

Bids shall include the cost of all materials and operations for the total quantity ordered. Bids shall be 

prepared in conformance with the Schedule of Prices. 

DETERMINATION OF AWARD: Award shall be made to the responsible bidder submitting a bid, whose 

bid specifies the most copies to be delivered to the Government for an all-inclusive, fixed-price total of 

$137,000.00. Bidders submitting responses to this solicitation shall submit a total quantity for the fixed 

price. In the event of a tie quantity, award shall be determined by the lowest, total per-unit price after 

application of prompt payment discount and Buy American Act factoring (if applicable). In the event there 

is still a tie, the contract will be awarded in accordance with the GPO Printing Procurement Regulations, 

Chapter XII. 

Additionally, the bid shall include separate unit pricing for each additional banner set (each price). 

If author’s alterations are made during the proofing stage, the total quantity may be decreased in accordance 

with the contractor’s submitted additional rate to offset the cost of the author’s alterations. 

SCHEDULE OF PRICES: 

Quantity (banner sets) Price 

____________ = $137,000.00 

A cost must be submitted per each additional banner set. Additional banner set (each) $_________. 

PRODUCT: Vinyl Banner Sets with Grommets. 1 banner set consists of 5 different banners. All the 

requirements of these specifications apply equally to all items unless otherwise indicated. 

TITLE: Sharp Horizontal Banners 

QUANTITY: ____________banner sets (1 banner set consists of 5 different banners). 

ITEMS: Five different banners per set. 

TRIM SIZE: 60 x 36” 

PAGES: Face only 

GOVERNMENT TO FURNISH (GFM): Via email after award. 

One (1) Purchase order. 

One (1) PDF file for production for each item, Mac based, Adobe InDesign 17.3. 

GPO Form 892c (R. 12/17) Proofs 

GPO Form 917 (Certificate of Selection). 

GPO Form 2678 (departmental random copies-blue label). 

Contractor to download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or 

data corruption that might interfere with proper file image processing must be reported to the contract 
Page 3 of 8 Jacket 425-064 

administrator. 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

“GOVERNMENT TO FURNISH,” necessary to produce the product(s) in accordance with these 

specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check 

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction 

image. Any errors, media damage, or data corruption that might interfere with proper file image processing 

must be reported to the contract administrator. 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level. 

PROOFS: Prior to production Samples: Prior to the commencement of production of the contract 

production quantity, the contractor shall submit 1 complete banner set (one of each of the 5 banners) to 

the agency at the address below. 

Five (5) samples will be tested for conformance of material(s). Five (5) samples will be tested for usage 

on the specified equipment and/or for construction. The container and accompanying documentation 

shall be marked PREPRODUCTION SAMPLES and shall include the GPO jacket, purchase order, and 

program numbers. The samples must be submitted in sufficient time to allow Government testing of the 

samples and production and shipment in accordance with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples within 3 workdays of 

the receipt thereof. Approval or conditional approval shall not relieve the contractor from complying 

with the specifications and all other terms and conditions of the contract. A conditional approval shall 

state any further action required by the contractor. A notice of disapproval shall state the reasons 

therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the 

contractor to submit additional samples for inspection and test, in the time and under the terms and 

conditions specified in the notice of rejection. Such additional samples shall be furnished, and 

necessary changes made, at no additional cost to the Government and with no extension in the shipping 

schedule. The Government will require the time specified above to inspect and test any additional 

samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed 

to have failed to make delivery within the meaning of the default clause in which event this contract 

shall be subject to termination for default, provided however, that the failure of the Government to 

terminate the contract for default in such event shall not relieve the contractor of the responsibility to 

deliver the contract quantities in accordance with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within 

the time specified, the Contracting Officer shall automatically extend the shipping schedule in 
Page 4 of 8 Jacket 425-064 

accordance with Contract Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms 

(GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractors risk. 

Samples will not be returned to the contractor. All costs, including the costs of all samples shall be 

included in the contract price for the production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured. 

NOTE: Preproduction proof must be an exact replica of the finished product. Banners must be rolled 

and inserted into the exact tubes specified in this contract. 

Send samples with the furnished media (visuals, electronic files) via traceable means directly to the 

agency: residential address provided upon award, zip code 22191, Reference: Sharp Horizontal Banners.

Contractor must call GPO Contract Compliance Section at 202-512-0520, or e-mail information to 

compliance@gpo.gov immediately upon sending/delivering proofs and immediately upon notification that 

the proofs are available for pickup at the department. Proofs will be withheld not more than (3) workdays 

from receipt in the department to when they are made available for (contractor provided) pickup. 

Additionally, contractor must notify the ordering agency/GPO with tracking information on the same day 

that the proof ships/delivers via e-mail sent to karen.j.rodriguez.civ@army.mil and 

lewonnie.e.belcher.civ@army.mil and cc: tsankey@gpo.gov. The subject line of this message shall be 

"PROOF Notice for Jacket 425-064, Requisition Number 3-089423K”. 

BANNER MATERIAL: 13-15 oz. matte white vinyl suitable for outdoor use with reinforced edges. 

Double locked stitching on all four sides, hemmed. Banner must be constructed to withstand exterior 

elements (sun, wind, rain, etc) with an expected minimum lifespan of one year. 

GROMMETS: Insert rust proof stainless steel metal grommets, 4 total, minimum 3/8 to 1/2" inside 

diameter, one in each corner. Grommets must not interfere with text. 

PRINTING: DIGITAL PRINTING IS ACCEPTABLE. At contractors option, the product may be 

produced via screen printing or via inkjet wide-format digital printing provided that Quality Level III 

standards are maintained. Final output must be wet ink, pigment-based. Dry ink/toner printing is not 

acceptable. Output must be at a minimum resolution of 720 x 720 dpi plus a RIP that provides an option 

for high quality color matching such as Device Links Technology and/or ICC Profiles. 

Banners print face only with type/rule matter, heavy solids, images, agency logos, screen tints, and 

illustrations in 4-color process plus some type reversing out to appear white; bleeds all sides. Banner/inks 

to be fade resistant - must use inks suitable for sunlight exposure and must have permanent bond with 

material. Must use UV ink (Inks must have UV inhibitors). Final product MUST be suitable for outdoor 

usage and be able to withstand UV and outdoor weather conditions (including wind, rain, heat, cold etc.) 

with no detectable / appreciable degradation in banner or images. Final product will be viewed from 

varying distances. 

INK: 4-color process (UV ink). 

MARGINS: Inadequate gripper. Follow electronic file. 
Page 5 of 8 Jacket 425-064 

PACKING: Banners 1, 2 and 3 must be collated and then rolled together (print on inside) and placed in a 

suitable sized kraft mailing tube and sealed with end caps (one on each end). Banner 4 - separately - is also 

rolled (print on inside) and placed in a suitable sized kraft mailing tube and sealed with end caps (one on 

each end). Banner 5 - separately - is also rolled (print on inside) and placed in a suitable sized kraft mailing 

tube and sealed with end caps (one on each end); therefore, 3 separate kraft mailing tubes per set of 5 

banners (1. Banners 1-3; 2. Banner 4; 3. Banner 5). 

End caps must fit tight and must not come off when shipped (pinch tubes not acceptable). Tubes/caps must 

be of a sufficient strength to protect banners from damage upon reshipment. Pack tubes separately and 

suitably in cartons and shipping containers to ensure items are not damaged during shipment (see also 

description). The 3 different kraft mailing tubes with banners must ship on separate pallets and be easily 

distinguishable from one another. Easily distinguishable is defined, for example, as using a color-coded 

label so each of the 3 different mailing tubes can easily be located in a busy warehouse. 

NOTE: MARK ALL CARTONS WITH THE FOLLOWING INFORMATION: 

JOB TITLE: Sharp Horizontal Banners 

REQUISITION: 3-089423K 

JACKET NO.: 425-064 

BANNER TITLES:______________ 

QUANTITY: __________ 

NUMBER OF BOXES: EX. Box 1 of 4, Box 2 of 4... 

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is 

EXTENDED from 120 days to one year from the date the check is tendered as final payment. All other 

provisions remain the same. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

 (b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Ok'd priors/Furnished Electronic File 

P-10. Process Color Match Ok'd priors/Furnished Electronic File 

Prior to award, contractor may be required to provide information related to specific equipment that will 

be used for production. 

 

DISTRIBUTION: Contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to karen.j.rodriguez.civ@army.mil and lewonnie.e.belcher.civ@army.mil 

and cc: tsankey@gpo.gov. The subject line of this message shall be “Distribution Notice for Jacket 425-

064, Requisition 3-089423K”. This notice must provide all applicable tracking numbers, shipping 

method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping 

receipts upon agency request. 

Deliver TBD total copies (includes TBD Departmental Random "Blue Label" total copies) via traceable 

means to: Ironmark Warehouse, 9015 Junction Drive, Suite 1, Annapolis Junction, MD 20701. ATTN: 
Page 6 of 8 Jacket 425-064 

Brandon Jacobs (888-775-1948). Reference: Sharp Horizontal Banners.

NOTE: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) 

must accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish 

the certificate may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf.

SCHEDULE: The Purchase Order and GFM will be available via e-mail or contractor’s FTP site after 

award no later than November 17, 2023. 

F.O.B. destination, Contractor must deliver at least 50% of banner sets (up to the full amount) by 

12/14/23 and the balance by 12/28/23. 

Contractors are to report information regarding each order for compliance reporting purposes and include 

date of delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the 

contract requirements by contacting Shared Support Services Compliance Section via e-mail to 

compliance@gpo.gov or by calling (202) 512-0520 or faxing (202) 512-1364. Personnel receiving the email or call will be unable to respond to questions of a technical nature or transfer any inquiries. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in 

accordance with these specifications. In addition, a price must be submitted for each additional copy (each 

price)s. The price for additional quantities must be based on a continuing run, exclusive of all basic or 

preliminary charges and will not be a factor for determination of award. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination 

of responsibility by the Government. 

Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 
Page 7 of 8 Jacket 425-064 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

ATTACHMENT: Attachment(s) is/are integral part of the specifications, click 'Download Attachment(s)' 

link below to view and print the attachments that are part of these specifications. Download Attachment(s):

https://www.gpo.gov/docs/default-source/contracts/424-064.zip 
Page 8 of 8 Jacket 425-064 

JACKET NUMBER QUANTITY BID PRICE: ADDITIONAL/E 

Jacket 425-064: ____________ $137,000.00 Additional Rate: $_____________/each 

 (banner sets, 1 set equals 

 5 different banners)

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the 

bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, 

delivered at the designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as 

required by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax, fill out 

and return one copy. 

Bidder 

 (Contractor Name) (GPO Contractor’s Code) 

 (Street Address) 

 (City – State – Zip Code) 

By 

 (Printed Name, and Title of Person Authorized to Sign this Bid) 

 (Signature) (Date) 

 (Telephone Number) (Email Address) 

Contracting Officer Review: __________ Date: __________ Certifier: __________ Date: ____________ 

 (Initials) (Initials)