BASIS 

OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

Printing 8 page issue plus 4-page insert:

(a) Makeready and/or Setup...per issue 12 $1,250.00 $15,000.00 $1,344.00 $16,128.00

(b) Running...per 100 copies 216 $280.00 $60,480.00 $37.00 $7,992.00

$75,480.00 $24,120.00

2.00% $1,509.60 0.50% $120.60

20 Days $73,970.40 30 Days $23,999.40

Abstracted by: Teri Doughty-Shoffstall 02/22/2022

Verified by: Russ Woodmancy 02/22/2022

Awarded to: Think Patented

AWARDED

PROGRAM 3553-S: TITLE: BUCKEYE FLYER

CONTRACTORS TOTALS

PROMPT PAYMENT DISCOUNT

CONTRACTORS TOTAL INCLUDING PROMPT PAYMENT DISCOUNT

Jersey City, NJ

DG3 NORTH AMERICA, INC.

Dayton, OH

THINK PATENTED

Term of Contract: March 1, 2022 through February 28, 2023 and 2 Option Years
Program: 3553-S

Specifications by: LLP/TDS

Review by: RLW 

Page 1 of 14

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS 

IS SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Columbus, Ohio

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Buckeye Flyer

as requisitioned from the U.S. Government Publishing Office (GPO) by the

USAFR – 445th AW/PA – Wright-Patterson Air Force Base, Ohio

Single Award

TERM OF CONTRACT

The term of this contract is for 1 year (base year period of March 1, 2022 through February 28, 2023) and 2

option year periods (March 1, 2023 through February 29, 2024, and March 1, 2024 through February 28, 2025. 

Special attention is directed to the following provision and clauses in Section 1 of this contract: “Option to 

Extend the Term of Contract” and “Economic Price Adjustment.”

QUOTE OPENING

Quotes shall be opened at 11:00 a.m., prevailing Columbus, Ohio time on February 22, 2022 at the U.S. 

Government Publishing Office, Columbus Regional Office. Due to the COVID-19 pandemic, the physical 

office will NOT be open.

QUOTE SUBMISSION

Bidders MUST submit email quotes to bidscolumbus@gpo.gov for this solicitation. No other method of quote 

submission will be accepted at this time.

The subject line of the email submitted must include the program number, quote opening date, and bidders 

company name. Quotes received after 11:00 a.m. prevailing Columbus, Ohio time on the quote opening date 

specified above will not be considered for award.

PRODUCTION AREA

It is assumed that all production facilities used in the manufacture of the product(s) ordered under this contract 

will be located within an 80-mile radius of Wright-Patterson AFB, Ohio.

Any bidder intending to use production facilities outside this area should furnish information, with the bid, 

which will on its face demonstrate ability to meet the schedule requirements. The determination by the 

Government in no way relieves the successful bidder of the responsibility for compliance with these schedule 

requirements.

NOTICE TO BIDDERS

Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding. Specific 

attention is directed to quote submission provisions under “Additional Emailed Quote Submission Provisions” 

on page 4. Additional changes scattered throughout.

Abstract is available on GPO Web Site at http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus 

For information of a technical nature before award contact Teri Shoffstall at (614) 488-4616 ext. 6 or 

tshoffstall@gpo.gov
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3553-S (02/23) Page 2 of 14

SECTION 1. GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 01-

18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO 

Pub. 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2)

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

GPO QATAP (GPO Publication 310.1)

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

More GPO Publications can be found at:

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards

QUALITY ASSURANCE LEVELS AND STANDARDS

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III. 

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs

P-9. Solid and Screen Tint Color Match Approved Proofs

P-10. Process Color Match Furnished File

Prior to award, contractor may be required to provide information related to specific equipment that will be 

used for production.

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for 

such period of time as may be mutually agreeable to the GPO and the contractor.

OPTION TO EXTEND THE TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to 

the contractor not later than 30 days before the contract expires. If the Government exercises this option, the 

extended contract shall be considered to include this clause, except, the total duration of the contract may not 

exceed 3 years (February 28, 2025) as a result of, and including, any extension(s) added under this clause. 

Further extension may be negotiated under the “Extension of Term of Contract” clause. See also “Economic 

Price Adjustment” for authorized pricing adjustment(s).

ECONOMIC PRICE ADJUSTMENT

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will 

any pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time 

of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be 

eligible for adjustment during the second and any succeeding performance period(s). For each performance 
Buckeye Flyer

3553-S (02/23) Page 3 of 14

period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from March 1, 2022 through February 28, 2023, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index, For All Urban Consumers – Commodities Less Food” (Index) published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending 

November 30, 2021, called the base index. The percentage change (plus or minus) of the variable index from 

the base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and *separately adjusted paper prices. Payment discounts shall be applied after the invoice price is 

adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

*This contract does not contain the Paper Price Adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. 

The purchase order may be supplemented by an individual “Print Order” for each job placed with the 

contractor. The print order, when issued, will indicate the quantity to be produced and any other information 

pertinent to the particular order.

PRE-AWARD SURVEY

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves 

the right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to require other 

evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a 

contract. As part of the financial determination, the contractor in line for award may be required to provide one 

or more of the following financial documents:

1. Most recent profit and loss statement 5. Current lines of credit (with amounts available)

2. Most recent balance sheet 6. Letter of commitment from paper supplier(s)

3. Statement of cash flows 7. Letter of commitment from any subcontractor

4. Current official bank statement

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.
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3553-S (02/23) Page 4 of 14

POST-AWARD TELEPHONE CONFERENCE

Unless waived by the Government, telephone conference between contractor and agency is required. The 

purpose of the conference will be to discuss and review all aspects of the contractor’s production plan and to 

establish coordination of all internal and external operations required to complete this contract.

ORDERING

Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. 

Orders may be issued under the contract from March 1, 2022 through February 28, 2023 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the 

Government for purposes of the contract, when it is electronically transmitted or otherwise physically furnished 

to the contractor in conformance with the schedule.

REQUIREMENTS

This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

“Ordering”. The quantities of items specified herein are estimates only, and are not purchased hereby. Except 

as may be otherwise provided in this contract, if the Government’s requirements for the items set forth herein 

do not result in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for 

an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on 

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this 

contract.

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed 

quote including, but not limited to, the following –

1. Illegibility of quote.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email quote is received by GPO, it will remain unopened until the specified quote opening 

time. Government personnel will not validate receipt of the emailed quote prior to quote opening GPO 

will use the prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s 

email server as the official time stamp for quote receipt at the specified location
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3553-S (02/23) Page 5 of 14

PAYMENT

Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address:

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Vendors are expected to submit invoices within 30 days of job shipping delivery. Invoices may also be mailed 

to: U.S. Government Publishing Office, “Office of Financial Management, Attn: Comptroller, Stop: FMCE, 

Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

At the time of invoicing, the contractor must submit a copy of the print order, contractor’s invoice, and all 

mailing and/or delivery receipts via e-mail to infocolumbus@gpo.gov or fax to 614-488-4577.

Contractor’s billing invoice must be itemized in accordance with the line items in “SECTION 4 – SCHEDULE 

OF PRICES”, failure to do so may result in delayed payment
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3553-S (02/23) Page 6 of 14

SECTION 2. – SPECIFICATIONS

SCOPE

These specifications cover the production of a saddle-stitched newsletter requiring such operations as electronic 

file transmission, proofs, printing in CMYK/full color and black, binding, addressing, packing, and delivery.

TITLE

Buckeye Flyer

FREQUENCY OF ORDERS

Approximately 12 orders per year (Monthly).

QUANTITY

Approximately 1,500 to 2,500 copies per order; usually 1,800.

NUMBER OF PAGES

Newsletters: 8 pages

Inserts: 4 pages

TRIM SIZE

8-1/2 x 11 inches.

GOVERNMENT TO FURNISH

At Government’s option, electronic files will be furnished via e-mail or contractor- maintained FTP site. Files 

created on Mac 10.5 in InDesign CS3, Illustrator CS3, Photoshop CS3, or an updated version. File will be 

provided as high-resolution PDF.

All fonts, custom letter spacing/kerning files are included. File will be formatted to include text, rules, line art, 

screens, illustrations and scanned halftones in final layout format. Color I.D. is CMYK. Bleeds have been 

provided.

Mail addresses to be provided in Excel.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., form number, and revision date, carried in electronic files, must not print 

on finished product. NOTE: DO NOT PRINT GPO IMPRINT LINE

Print Orders (GPO Form 2511), Delivery/Shipping Status Report Form, GPO Form 952, Desktop Publishing –

Disk Information.

CONTRACTOR TO FURNISH

All materials and operations, other than those listed under “Government to Furnish,” necessary to produce the 

product(s) in accordance with these specifications.

The contractor must be able to accept files electronically via their secure contractor-hosted SFTP-server or 

website. Appropriate log-on instructions and protocol shall be provided by the contractor at time of award. The 

contractor shall provide security, which at a minimum, shall require a unique user ID and password for access.

ELECTRONIC PREPRESS

Immediately upon receipt and prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 
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3553-S (02/23) Page 7 of 14

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to Columbus GPO Contracting Officer prior to further performance.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary 

to meet the assigned quality level.

Upon completion of the order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished.

REPRODUCIBLES 

The contractor must make all reproducibles required. The contractor is responsible for determining what type 

reproducibles will be used but must maintain the quality level specified in the contract. No separate charges 

will be allowed for the various types of reproducibles that may be used.

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining 

the appropriate output resolution to achieve optimal results for such design elements as blends, gradients, 

halftones, type and other images. This determination should be made using factors such as stock, imaging 

device (or press) being used, and other factors unique to the contractor’s production environment.

PROOFS

All orders require proofs. Contractor to submit one “Press Quality” PDF “soft” proof (for content only) using 

the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be 

evaluated for text flow, and image position. The PDF proof shall not be used for color match but should 

reasonably predict color accuracy of the final printed product from the contractor generated “Color Proofs” used 

for color match on press. Unless the contractor receives an email confirming receipt of soft proof by ordering 

Agency, Contractor must call the individual indicated on the print order to confirm receipt within 30 minutes of 

sending e-mail.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

Author’s alterations (refer to page 17 (item 16) of GPO Contract Terms) and revised proofs may be required. 

Author’s alterations and revised proofs will only be paid for when errors are caused by the Government and the 

Government deems it necessary to require revised proofs or make author’s alterations.

The contractor must not print prior to receipt of an “Okay to Print”.

STOCK/PAPER

The specifications of all stock/paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September

2019.

Color of stock/paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order 

printed on stock/paper the color of which, in his opinion, materially differs from that of the color sample(s). All 

stock used in each copy must be of a uniform shade.

Newsletter: 

White No. 1 Gloss-Coated Text, basis weight: 100 lbs. per 500 sheets, 25 x 38", equal to JCP Code A181

Insert: 

Blue Uncoated Colored Text, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A63.
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3553-S (02/23) Page 8 of 14

PRINTING

Each order will require printing of the newsletter and a 4-page insert.

Newsletter: 

Print head-to-head in CMYK/full color. Reverse printing and screen percentages required throughout the 

publication.

Insert: 

Inside 4-page signature prints head-to-head in black ink, heavy coverage to include line matter, halftones and/or 

screen tints.

Margins: 

Follow margins as indicated on the individual print order or furnished copy. Text and line matter that crosses 

two pages must align across the spine. No bleeds.

BINDING: 

Fold, and saddle stitch newsletter, including 4-page insert with two wire stitches, and trim three sides.

4-page insert placement is in center of newsletter.

PACKING: 

Pack bulk copies in shipping containers furnished by the contractor. Containers are not to exceed 45 pounds 

when fully packed.

LABELING AND MARKING: 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

www.gpo.gov , fill in appropriate blanks, and attach to shipping containers.

INSPECTION SAMPLES: 

When indicated on the print order or otherwise requested, two samples shall be sent for inspection to the U.S. 

Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112B, Columbus, Ohio 

43215-7034, Attn: Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL):

All orders must be divided into equal sublots. A random copy must be selected from each sublot. Do not choose 

copies from the same general area in each sublot. The contractor will be required to certify that copies were 

selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The 

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and delivered to the address indicated on the print order .

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice
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3553-S (02/23) Page 9 of 14

DISTRIBUTION:

Deliver Self-Mailers and Bulk Copies f.o.b destination.

Self-Mailers:

Approximately 1,500 to 2,500 single copies (self-mailers) require the contractor to affix labels or, at 

contractor’s option, direct image addresses under permit imprint using the Government furnished mailing 

indicia, and deliver to the Dayton, OH post office address listed under “Schedule of Prices.”

Contractor is responsible for all transportation costs to the Dayton, Ohio post office.

Inspection and Certification:

Contractor is to complete, but not certify (sign), USPS documents required for mail entry.

Prior to mail entry, contractor, or contractor’s agent, will present Self-mailers and USPS documents to WPAFB 

Postal Center. WPAFB Postal Center will inspect self-mailers and USPS documents for compliance to USPS 

Domestic Mail Manual (DMM), and certify (sign) USPS documents. 

WPAFB Postal Center located at 5237 Cooper Street; Building 258, Area C, Door 1; WPAFB, OH 45433-

9998. Contractor, or contractor’s agent is permitted to contact the WPAFB Postal Center, (937) 257-2938, in

advance to determine the time required for the inspection and certification

Contractor, or contractor’s agent, is to be present at WPAFB Postal Center during inspection and certification. 

Immediately after inspection and certification of self-mailers and USPS documents, contractor, or contractor’s 

agent, is to submit mailing to the DAYTON MAIN POST OFFICE, See address on page 13.

Contractor is responsible to allow sufficient time for mailing inspection and certification in order to complete 

mailing in the time allotted under “Schedule”.

All expenses incidental to “Inspection and Certification” must be borne by the contractor

Certificate of Conformance:

When using Permit Imprint Mail the contractor must complete GPO Form 712 - Certificate of Conformance 

(Rev. 10-15), and the appropriate mailing statement or statements supplied by USPS. A fillable GPO Form 712 

Certificate of Conformance can be found at

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail” as applicable.

The contractor is cautioned that “Postage and Fees Paid” indicia may be used only for the purpose of mailing 

material produced under this contract.

Bulk Copies:

Departmental Random Copies (Blue Labels) and Bulk Copies which are in excess of the mail file quantity 

deliver to:

U.S. Air Force 445th AW/PA

ATTN: Lt. Col. Cynthia A. Harris

5514 McCormick Avenue, Bldg. 4010, Room 141

Wright-Patterson AFB, Ohio 45433-5113

All expenses incidental to delivery of “Bulk Copies” must be borne by the contractor
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3553-S (02/23) Page 10 of 14

Delivery/Shipping Status Information:

Contractors are to report information regarding each order for compliance reporting purposes and include date 

of delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract 

requirements by contacting Columbus RO via e-mail to trackcolumbus@gpo.gov, or by calling (614) 488-4616, 

ext. 0, or by faxing to (614) 488-4577

SCHEDULE: 

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt 

of the individual print order (GPO Form 2511) to be provided with the furnished material.

Based on prior year usage, anticipate furnished material will be available between the 15th and 30th of each 

month. Anticipated schedule and begins upon notification of the availability of print order and furnished 

material.

The numbers under the column headed “WD After” represent the number of workdays allowed to complete that 

certain part of the schedule after completion of the preceding part. 

WD AFTER

Contractor deliver proofs....................................................................................................1

Contractor receives “OK to Print” or “OK to Print with Corrections” ...............................1

Complete production and delivery......................................................................................5

When revised proofs are ordered by the Government due to errors caused by the Government, additional 

workdays will be allowed in accordance with GPO Contract Terms, page 24 12 (b), Extension of Schedules.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information.

RECEIPT FOR DELIVERY: 

Contractor must furnish their own receipts for delivery. These receipts must include the GPO jacket, program, 

and print order numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery 

made; and signature of the Government agent accepting delivery. The original copy of this receipt must 

accompany the contractor's voucher for payment.

RETURN OF GOVERNMENT FURNSHED PROPERTY: 

The contractor must return one printed sample of each job to, Buckeye Flyer, 445 AW/PA, Bldg. 4010, Room 

141, Area C, 5514 McCormick Avenue, WPAFB, OH 45433-5331.

These sample must be packaged, properly labeled, and returned separate from the entire job. The contractor 

must provide a separate signed receipt for this sample upon request, at any time during the contract.

All expenses incidental to pickup/return of files and furnishing sample copies must be borne by the contractor.
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3553-S (02/23) Page 11 of 14

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce 1 year’s product under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time

The following item designations correspond to those listed in the “Schedule of Prices.”

I. (a) 12

(b) 216
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3553-S (02/23) Page 12 of 14

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination to Wright-Patterson AFB, Ohio and Dayton, Ohio post office.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered.

Prices shall be all-inclusive, covering all materials and operations, for complete production in accordance with 

these specifications.

Bidder must make an entry in each of the spaces provided.

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be 

declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

Fractional parts of 100 will be prorated at the per 100 rate.

All vouchers submitted to the GPO shall be based on the most economical method of production.

I. COMPLETE PRODUCT:

Prices offered shall include the cost of all required materials and operations necessary for the complete 

production and distribution of the product listed in accordance with these specifications.

Printing 8-page issue plus 4-page insert (including proofs):

(a) Makeready and/or Setup per issue ....................................$__________

(b) Running per 100 copies.....................................................$__________

____________

(Initials)

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Buckeye Flyer

3553-S (02/23) Page 13 of 14

SECTION 4.--SCHEDULE OF PRICES

PRODUCTION FACILITIES:

My production facilities are located within the Assumed area of Production ____ yes ____ no

Contractors OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government Furnished Material: __________________

(a) Hours from acceptance of print order to pickup of furnished material: _____________________

(b) Hours from pickup of furnished material to delivery at contractor’s plant: __________________

2. Proposed carrier(s) for delivery of completed product: _____________________________________

(a) Hours from notification to carrier to pickup of completed production: _____________________

(b) Hours from pickup of completed product to delivery at destination: ______________________

LOCATION OF POST OFFICE: ALL MAILINGS MUST BE MADE FROM THE:

DAYTON MAIN POST OFFICE

1111 EAST 5th STREET

DAYTON, OHIO 45401

__________

(Initials)

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Buckeye Flyer

3553-S (02/23) Page 14 of 14

SECTION 4. – SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City _________________________, State ____________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, __________ calendar days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) __________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within __________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by 

the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return 

one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where 

indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions 

Act, §2 Electronic signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive

Bidder: ___________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________

(Street Address)

___________________________________________________________________________________

(City – State – Zip Code)

By: ___________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

 __________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer: __________ Date: __________ Certified by: __________ Date: __________

(Initials) (Initials)

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