Jacket: 523‐668

Title: DSO 727685, USARC Family Programs Calendars

Agency: DLA ‐ Atlanta

Bid Opening: January 6, 2021 at 2:00pm

Bid Terms Discounted Total

ADVANTAGE MAILING LLC ‐ ANAHEIM $475,587.94 0.5% 20 days $473,210.00

$500,955.00 1.0% 20 days $495,945.45

$502,124.00 1.0% 20 days $497,102.76

$521,752.00 2.0% 20 days $511,316.96

$555,555.00 5.00% 20 days $527,777.25

$553,645.00 0.5% 21 days $550,876.78

$590,970.00 2.0% 20 days $579,150.60

$607,706.00 2.0% 20 days $595,551.88

CONNECTICUT LAMINATING COMPANY, INC. $1,410,000.00 0.0% 30 days $1,410,000.00

CONSOLIDATED GRAPHICS dba WESTLAND PRINTERS

GRAY GRAPHICS CORPORATION

MONARCH LITHO, INC.

Contractor Name

SCHMITZ PRESS

MCDONALD & EUDY PRINTERS, INC.

DISTRICT CREATIVE PRINTING

LAS VEGAS COLOR GRAPHICS
Specifications by BN Jacket 523-668 

Page 1 of 16 DLA (5041-SB) Req 1-100671K 

Reviewed by EBR 

BID OPENING: Bids shall be opened at 2:00pm, prevailing Eastern Standard Time, on January 6, 2021 at the U.S. 

Government Publishing Office, Atlanta, GA. Due to the COVID-19 pandemic, this will NOT be a public bid 

opening. 

ISSUE DATE: December 28, 2020 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS, CALL (404) 605-9160, EXT. 

32707 (BETH NICOLAUS). NO COLLECT CALLS. 

SPECIFICATIONS

U.S. Government Publishing Office (GPO) 

Atlanta Regional Office 

3715 Northside Parkway NW 

Suite 4-305 

Atlanta, Georgia 30327 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)). 

PRODUCT: Consists of proofing, printing, binding and making distribution of a wire-o bound (with calendar 

hanger) laminated pamphlet. 

TITLE: DSO 727685, USARC Family Programs Calendars 

QUALITY LEVEL: II Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev. 09-19)) 

applies. 

QUANTITY: 127,350 Copies 

TRIM SIZE: 11 x 17” 

PAGES: 22 Pages (11 Face & Back Laminated Leaves) 

DESCRIPTION: 

Self-cover pamphlet prints full color matter via 4-color process with full and/or uncommon bleeds throughout. All 

pages print head to foot EXCEPT the last two pages (pages 21 & 22) which print head to head. 

NOTE: Pamphlets must be printed via conventional OFFSET printing on a minimum 4-color press with one single 

pass. Digital printing, direct imaging (toner), and inkjet printing are not acceptable. 

GOVERNMENT TO FURNISH: 

- Electronic print file (see “ELECTRONIC MEDIA”) will be furnished via contractor maintained FTP site 

immediately upon award of contract. 

- Distribution List (furnished in Microsoft Excel format) will be emailed to contractor at time of award. 

ELECTRONIC MEDIA: 

- PLATFORM: Unknown 
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- ELECTRONIC MEDIA: File (35 MB) will be uploaded to contractor maintained FTP immediately upon award of 

contract. 

- SOFTWARE: One PDF file will be provided. ADDITIONAL SYSTEM TIME WILL BE REQUIRED (see 

“COLOR(s)”). 

- COLOR(s): Identified as CMYK, Pantone 1655, Pantone Reflex Blue, 7th MSC, Pantone 122, Pantone 146 and 

Pantone 200. Contractor to convert all Spot/Pantone colors to CMYK. 

- FONTS: All fonts are Embedded and/or Embedded Subset. 

- OUTPUT: 175 line screen 

ADDITIONAL INFORMATION: 

- Contractor must have the ability to edit PDF files (when furnished by the Government). 

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes to 

convert files to a different format, the final output must be of the same or higher quality and at no additional cost to 

the Government. 

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract. 

- Identification markings such as register marks, commercial identification marks of any kind, etc., except form 

number and revision date, carried in the electronic files, must not print on the finished product. 

- Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage or data 

corruption that might interfere with proper file image processing must be reported to your contract administrator. 

- The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files 

and make all changes to the copy. 

- Upon completion of this order, the contractor must furnish final production native application files (digital 

deliverable) and one "press quality" PDF file with the furnished media. Storage media must be MAC/PC compatible. 

The digital deliverables must be an exact representation of the final product and shall be returned on the same type 

of storage media as was originally furnished. The Government will not accept, as digital deliverables, PostScript 

files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those 

supplied, unless specified by the Government. 

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September 

2019. 

JCP Code* L12, White No. 2 Gloss-Coated Cover, Basis Size 20 X 26", Basis Weight 80# 

INK: 

4-color process 

MARGINS: 

Follow file setup – full and/or uncommon bleeds throughout. 

 

PROOFS: 

Deliver the following proofs to the department on or before January 15, 2021. NOTE: Monday, January 18, 2021 is 

a Federal Government holiday and will NOT be considered a workday in specified proof hold time below. 

 

Contractor is responsible for all costs incurred in the delivery and pickup of proofs. All proofs will be withheld not 

longer than 3 workday(s) from date of receipt by the Government** to date proofs are MADE AVAILABLE FOR 
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PICKUP by the contractor. It is the responsibility of the CONTRACTOR to make the necessary pickup 

arrangements when notified that the reviewed proofs are available. If an overnight delivery carrier (i.e. UPS or Fed 

Ex) is to be used, contractor MUST include a fully completed return airbill (prepaid by the contractor) with the 

delivered proofs. 

**NOTE: The date of receipt by the Government is NOT considered the first workday. 

Contractor furnished proof approval letters will not be recognized for proof approval/disapproval. Only GPO 

generated proof letters will be recognized for proof approval/disapproval. Contractor must not print prior to receipt 

of an "OK to print". 

(*) CONTENT PROOF: One complete digital color CONTENT proof created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proof shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed and bound to the finished size/format of the product. 

(*) INKJET PROOFS: One complete set of INKJET proofs that are G7 profiled and use pigment-based inks. A 

proofing RIP that provides an option for high quality color matching (such as Device Links Technology and/or ICC 

Profiles Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as 

of 3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) 

must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

Control Strip 2009 or 2013(i1). 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press's ink rollers and must show areas consisting of minimum 1/8 

x 1/8 solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

IT IS UNDERSTOOD THAT THE PROOFS SUPPLIED UNDER THIS CONTRACT WILL MATCH THE 

FINAL OUTPUT. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

BINDING: 

After printing, laminate entire face and back of each leaf with a clear 3 mil WRITEABLE (PET) gloss laminate. 

Trim 4 sides. NOTE: Trim flush - laminate must not extend beyond the trim size. 

Collate and punch suitable along 11” top dimension and bind with a suitable sized BLACK wire-o with calendar 

hanger binding element. NOTE: Wire-O with calendar hanger element must be large enough to allow pamphlet to 

lay flat when opened. 

PACKING: 

Pack suitable per shipping container to insure pamphlets are not damaged during transit. NOTE: Carton labels must 

be completed with carton contents (“USARC Family Programs Calendars”) clearly indicated on each carton. 

 

NOTE: All shipping cartons require a carton label. Noncompliance with the labeling and marking specifications on 

this order may be cause for the Government to reject the shipment at destination and return it to the contractor at 

his/her expense. The Government may, at its option, relabel and/or remark in accordance with the specifications and 

charge all costs to the contractor. There will be a minimum charge of $50.00 per order (per Jacket) for all labeling 
Page 4 of 16 Jacket 523-668 

and marking corrections that are made by the Government due to the contractor's failure to label/mark all cartons per 

specifications and Contract Terms. 

SCHEDULE: 

Purchase Order and distribution list will be emailed and print file will be uploaded to contractor maintained FTP site 

on or before January 11, 2021. 

Deliver all proofs on or before January 15, 2021. 

Deliver all copies via traceable means on or before March 5, 2021. 

DISTRIBUTION (F.O.B. DESTINATION): 

Deliver proofs to: Joe Butters (910-570-9555), 321 Clarendon Crescent, Raleigh, NC 27610. NOTE: This is a 

residential address. 

Deliver a total of 127,350 copies (150 copies each to 849 individual addresses) via traceable means on or before 

March 5, 2021 - see Pages 6 thru 14 for City, State and Zip Code for individual addresses. 

NOTE: Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail to 

Chuck Levert (chuck.levert@dla.mil) and GPO Atlanta Regional Office (infoatlanta@gpo.gov). The subject line of 

this message shall be "Distribution Notice for Jacket 523-668, Req 1-100671K". The notice must provide all 

applicable tracking numbers, shipping method, and title. Contractor must be able to provide copies of all delivery, 

mailing, and shipping receipts upon agency request. 

QUALITY ASSURANCE THROUGH ATTRIBUTES: The bidder agrees that any contract resulting from 

bidder’s offer under these specifications shall be subject to the terms and conditions of GPO Pub. 310.1 “Quality 

Assurance Through Attributes – Contract Terms” in effect on the date of issuance of the invitation for bid. GPO 

Pub 310.1 is available without charge from: U.S. Government Publishing Office, Atlanta Regional Office, 3715 

Northside Parkway NW, Suite 4-305, Atlanta, Georgia 30327.

LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes – Level II 

 (b) Finishing (item related) Attributes – Level II 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Specified Standard Alternate Standard* 

P-7 Type Quality and Uniformity Approved Proofs File Setup 

P-10 Process Color Match Approved Proofs File Setup 

*In the event that the Specified Standard is waived, the Alternate Standard will serve as its replacement. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional hundred or thousand copies. 

The price of the additional quantities must be based on a continuing run, exclusive of all basic or preliminary 

charges and will NOT be a factor for determination of award. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders MUST submit email bids to bidsatlanta@gpo.gov for this solicitation. No other method of bid submission 

will be accepted at this time. 
Page 5 of 16 Jacket 523-668 

The Jacket number (523-668) and bid opening date (January 6, 2021) must be specified in the subject line of the 

emailed bid submission. Bids received after 2:00pm EST on the bid opening date specified above will not be 

considered for award. 

NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, and return pages 15 and 

16. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following – 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing 

time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location. 

PRE-AWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway utilizing the GPO barcode coversheet 

program application is the most efficient method of invoicing. Instruction for using this method can be found at the 

following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

NOTE: Vendors are expected to submit invoices within 30 days of job shipping/delivery. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 
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CONTRACTOR NAME: _____________________________________________________________________ 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

Bid Amount: ____________________________________ 

Additional Rate per M: ____________________________ 

____________________ 

 (Contractor’s Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 
Page 16 of 16 Jacket 523-668 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

**************************************************************************************************** 

THIS SECTION FOR GPO USE ONLY 

Certified by: Date: Contracting Officer: Date:

 (Initials) (Initials) 

***************************************************************************************************

 

____________________ 

 (Contractor’s Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)