Program No. 1734S Term Date of award thru 2/28/2025

TITLE: Army National Guard Desktop Planners

ITEM NO. DESCRIPTION UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PREPRESS OPERATIONS:

a) PDF soft proof ......................................................................................... per proof 15 $100.00 $1,500.00 $125.00 $1,875.00 $45.00 $675.00

b) Digital one-piece laminated halftone proof/digital color one-off proof ............ per leaf 60 $50.00 $3,000.00 $36.00 $2,160.00 $29.85 $1,791.00

c) Prior to production samples ..................................................................... per order 11 $2,500.00 $27,500.00 $1,500.00 $16,500.00 $245.00 $2,695.00

II.

Printing face only in four-color process, including binding

1) Makeready and/or setup........................................................................................per leaf............. 240 $300.00 $72,000.00 $300.00 $72,000.00 $268.00 $64,320.00

2) Running..................................................................................................................per 100 copies 30000 $9.00 $270,000.00 $9.10 $273,000.00 $8.50 $255,000.00

III.

White Uncoated Text (70-lb)................................................................................per 100 Leaves 30000 $7.80 $234,000.00 $8.40 $252,000.00 $8.15 $244,500.00

IV. CONSTRUCTION:

a. padding (to include chipboard backing)............................................................ per 100 copies 2500 $100.00 $250,000.00 $120.00 $300,000.00 $95.00 $237,500.00

b. Die-cutting (to include adhering double- sided tape)..................................per 100 copies 30000 $1.50 $45,000.00 $5.20 $156,000.00 $4.85 $145,500.00

c. Adhering leatherette-vinyl corners (two (2) per planner)............................ per 100 copies 2500 $20.00 $50,000.00 $90.00 $225,000.00 $55.00 $137,500.00

CONTRACTOR TOTALS $953,000.00 $1,298,535.00 $1,089,481.00

DISCOUNT 0.25% $2,382.50 0.00% $0.00 $0.00

DISCOUNTED TOTALS $950,617.50 $1,298,535.00 $1,089,481.00

Using JKt # 547-280 For Pricing

Verified BY: _______________________________________

Verified BY: _______________________________________

JJ Collins Printers 

Downers Grove, IL.

120-21005

GPO Estimate

PAPER:

PRINTING, BINDING, PACKING, DISTRIBUTION:

Advantage Mailing LLC

Anaheim, CA

040-02494

BASIS OF AWARD

Page 1 of 1

AWARDED
Program 1734-S Page 1 of 15

Specifications by DB

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Southcentral Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Army National Guard Desktop Planners 

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Army Material Command (AMC)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending February 

28, 2025, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 1:00 p.m., prevailing Dallas, TX time, on February 20, 2024, at the 

Government Publishing Office, Southcentral Regional Office.

BID SUBMISSION: Bidders must submit email bids to bidssouthcentral@gpo.gov for this solicitation. No other 

method of bid submission will be accepted at this time. The program number and bid opening date must be specified 

in the subject line of the emailed bid submission. Bids received after 1:00 p.m. on the bid opening date specified 

above will not be considered for award. This will not be a public bid opening.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding, 

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Deborah Buckey at (214) 767-0451, Ext. 4 or email 

dbuckey@gpo.gov. 
Army National Guard Desktop Planners Page 2 of 15

1734-S (2/25)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level III

(b) Finishing Attributes (item related) – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/

Average Type Dimension/Electronic Media

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic Media

P-10. Process Color Match O.K. Proofs/Electroni Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
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1734-S (2/25)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through February 28, 2025, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 

2023, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor/subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractors’ facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet(s) 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives via teleconference immediately after award. 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.
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1734-S (2/25)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through February 28, 2025, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.
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1734-S (2/25)

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the most efficient method of invoicing. The information for 

using this method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/finance/index.htm. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”
Army National Guard Desktop Planners Page 6 of 15

1734-S (2/25)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of desktop planners requiring such operations as electronic 

prepress, printing, binding, construction, packing, and distribution.

TITLE: Army National Guard Desktop Planners.

FREQUENCY OF ORDERS: Approximately 10 to 20 orders per year.

QUANTITY: Approximately 5,000 to 20,000 copies per order.

NUMBER OF PAGES: 12 leaves (printing face only) per order.

TRIM SIZES: 22 x 18”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Windows or Macintosh (current or near current version).

Storage Media: Email or FTP (via DoD Safe Site Link).

Software: Adobe Acrobat, current version.

All platform system and software upgrades (for specified applications) that may occur during 

the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be embedded.

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract.

Additional

Information: Files will be furnished in PDF format.

All graphics and illustrations will be furnished in place within the electronic file

CMYK will be used for the color identification. 

GPO Form 952 (Digital Publishing Information) will be furnished.

Identification markings such as register marks, commercial identification marks of any kind, etc., including GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product.

EXHIBITS: The facsimile of a sample page shown as EXHIBIT 1 is representative of the requirements which will 

be ordered under this contract. However, it cannot be guaranteed that future orders will correspond exactly to this 

exhibit.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

The contractor must be able to download files electronically from a Government-hosted FTP server. Appropriate 

log-on instructions and protocol will be provided by the Government at time of award.
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1734-S (2/25)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required production image. Any errors,

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

ordering agency contact as specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones must be 150 line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic files which may 

include color corrections to digital furnished images. It is anticipated that the Government will make all major 

revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

PROOFS: 

 When ordered, one (1) press quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. 

NOTE: PDF soft proof must show placement of die-cuts for business card.

If product is produced via digital printing and hard copy proofs are required –

 When ordered, one (1) digital color one-off proof created using the same output device that will be used to 

produce the final printed product on the actual production stock. Proofs shall be collated with all elements in 

proper position (not pasted up), imaged face and back, trimmed and folded to the finished size/format of the 

product, as applicable. Proof will be used for color match on the press on the production run. 

If product is produced via offset printing and hard copy proofs are required –

 When ordered, one (1) set of digital one-piece composite laminated halftone proofs on the actual production 

stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 

2400 x 2400 dpi.

At contractor’s option, one (1) set of inkjet proofs that are G7 profiled and use pigment-based inks may be 

submitted in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an 

option for high quality color matching such as Device Links Technology and/or ICC Profiles Technology, and 

meets or exceeds industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future 

amendments) must be utilized. Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 

dpi). If using a 1 bit tiff, the tiff must be made at a minimum of 2400 dpi. Output must be a minimum of 2400 

x 1200 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain both of the following to be 

evaluated for accuracy: 3-tier color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution 

target found at: www.gpo.gov/gporestarget.pdf. NOTE: At any point during the term of this contract, if a 

contractor chooses this proof option, prior evaluation and approval of this proofing method must be provided 

by GPO, Quality Control for Published Products, to ensure that the final product will be produced in accordance 

with contract specifications. See instructions at: https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this 

evaluation and approval may be cause for the job to be rejected should the final product not match the proofs 

for color.
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1734-S (2/25)

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for 

process color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs 

must contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match 

on press. Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

PRIOR TO PRODUCTION SAMPLES (When Ordered): The prior to production sample requirement for this 

contract is not less than one (1) sample. The container and accompanying documentation shall be marked

“PREPRODUCTION SAMPLES” and shall include the GPO purchase order, program, and print order numbers.

Each sample shall be printed, bound, and constructed as specified herein and must be of the size, kind, and quality 

that the contractor will furnish. All samples must be printed on the stock/paper as specified herein.

Prior to production samples will be inspected and must comply with the specifications as to construction, kind, and 

quality of materials.

Contractor to submit samples to: SRSC, Attn: Janice Winchester, Building 1501A, PEC Warehouse, Camp Joseph 

T. Robinson, North Little Rock, AK 72199.

Contractor must submit samples within three (3) workdays of receipt of “O.K. to Print” on proofs.

The Government will approve, conditionally approve, or disapprove the samples within two (2) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefore.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).
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1734-S (2/25)

Manufacture of the final product prior to approval of the samples submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples, shall be charged in accordance with 

the applicable pricing line item in the “SCHEDULE OF PRICES.” 

All samples shall be manufactured at the facilities and on the equipment in which the contract production quantities 

are to be manufactured.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf.

All paper used in each order must be of a uniform shade.

White Uncoated Text, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

PRINTING: At contractor’s option, the product may be produced via conventional offset or digital printing 

provided that Quality Level III standards are maintained. Final output must be a minimum of 150-line screen and 

at a minimum resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth technology. Digital device must 

have a RIP that provides an option for high quality color matching such as Device Links Technology and/or ICC 

Profiles.

Each leaf prints face only in four-color process. Printing consist of text and line matter, agency logo, halftone 

images, screens, text reversing out to white, and solid colors that may be built out of the process colors.

MARGINS: Margins will be as indicated on the print order or furnished electronic media. Face of each leaf bleeds 

three or four sides.

BINDING: Each leaf trims four sides.

CONSTRUCTION: See Exhibit 1.

Collate pages in proper sequence and pad leaves (12 leaves per pad). Pad at the top edge (22” dimension) with fiberreinforced clear or white adhesive. Each pad to have a chipboard, newsboard, or equal, back approximately 0.020” 

thick. Adhesive used must permit ready separation of leaves without damage to the pads and must provide sufficient 

strength to guarantee that the pads will remain together for the duration of the planner. 

Die-cut one (1) horizontal business card size (3-1/2 x 2”) opening in the upper right corner section of the planner,

cutting through all leaves, and remove waste (die-cut is not to go through the chipboard backing). Adhere one side 

of a 2” strip of double-sided tape (with protective, peel-away liner) to the chipboard backing positioned so that it 

aligns inside of the die-cut opening. The protective, peel-away liner strip is to be left in place on the double-sided 

tape for later attachment of a business card. NOTE: Location of the die-cut opening must be positioned so that 

there will be sufficient space outside the die-cut area to ensure that the paper does not tear easily. 

Adhere two (2) black leatherette-vinyl corner protectors to the bottom right and left corners of each planner, 

inserting all leaves of the planner inside the vinyl corners and adhering the corners to the chipboard backing.
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1734-S (2/25)

PACKING: Shrink-film wrap in units of 10 copies. Pack two (2) shrink-wrapped packages to a box.

All shrink wrapped units and each box must be labeled with ordering agency’s order number and the product title 

(as indicated on each print order). 

Pack the boxes suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process.

LABELING AND MARKING: Contractor to download GPO Form 905 (Rev. 7-15), Labeling and Marking 

Specifications, which can be located at gpo.gov, fill in appropriate blanks, and attach to shipping containers.

All shipping containers must be labeled with ordering agency’s order number and the product title, as well as 

indicate quantity packed in the container.

DISTRIBUTION: Deliver f.o.b. destination to: SRSC, Attn: Janice Winchester ((501) 212-6552)), Building 

1501A, PEC Warehouse, Camp Joseph T. Robinson, North Little Rock, AK 72199. Inside delivery is required. 

Complete quantities will be furnished with each print order.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order and to GPO at infosouthcentral@gpo.gov. The subject line of the 

email shall be “Distribution Notice for Program 1734-S, Print Order XXXXX, Jacket Number XXX-XXX.” The 

notice must provide all applicable tracking numbers, delivery method, and title of product. Contractor must be able 

to provide copies of all delivery receipts upon agency request. NOTE: A tracking sheet template will be provided 

after award to be used by the contractor for providing tracking number(s) for each order.

All expenses incidental to submitting and picking up proofs (as applicable), submitting prior to production samples,

and furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Print order and furnished materials will be sent via email or agency’s FTP site.

When ordered, PDF soft proofs must be emailed to the email address as specified on the print order.

When ordered, all hard copy proofs must be delivered to and picked up from: SRSC, Attn: Janice Winchester, 

Building 1501A, PEC Warehouse, Camp Joseph T. Robinson, North Little Rock, AK 72199. (Telephone: (501) 

212-6552).

No definite schedule for placement of orders can be predetermined.

The following schedules begin the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

 For orders up to and including 5,000 total copies – Contractor must complete production and distribution 

within 10 workdays of notification of availability of print order and furnished materials.
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1734-S (2/25)

 For orders over 5,000 total copies – Contractor must complete production and distribution within 15 

workdays of notification of availability of print order and furnished materials.

 When required, no specific date is set for submission of proofs. Proofs must be submitted as soon as possible 

to allow for revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they 

are made available for pickup (hard copy proofs) or corrections/changes/“O.K. to Print” are furnished via 

email (PDF soft proofs). (The first workday after receipt of proofs at the ordering agency is day one (1) of 

the hold time.) 

 When required, prior to production samples must be submitted within three (3) workdays of receipt of “O.K. 

to Print” on proofs.

 The Government will approve, conditionally approve, or disapprove the samples within two (2) workdays 

of the receipt thereof.

 All proof, prior to production samples, and transit times are included in the above schedule.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, by emailing to COMPLIANCE at 

infosouthcentral@gpo.gov.
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SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 15

(b) 60

(c) 11

(1) (2)

II. 240 30,000

III. 30,000

IV. (a) 2,500

(b) 30,000

(c) 2,500
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SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and oprations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 100 will be prorated at the per-100 rate.

Cost of all required paper must be charged under III. “PAPER.”

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. PREPRESS OPERATIONS: The prices offered must be all-inclusive for outputting from electronic media 

and shall include the cost of all materials and operations necessary, as applicable.

(a) PDF soft proof................................................................................................. per proof......$___________

(b) Digital color one-off proof/digital one-piece laminated halftone proof............. per leaf......$___________

(c) Prior to production samples..............................................................................per order......$___________

II. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (excluding stock) for the printing, binding, packing, and 

distribution of the product listed in accordance with these specifications.

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

Printing face only in four-color process,

including binding ..................................................................... per leaf......$___________ $___________

_____________

(Initials)
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1734-S (2/25)

III. PAPER: Payment for all paper supplied by the contractor, under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the products ordered. The 

cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Planner – Each page-size leaf.

Per 100 Leaves

White Uncoated Text (70-lb.)......................................................................................................$___________

IV. CONSTRUCTION:

(a) Padding (to include chipboard backing)........................................... per 100 copies ............$___________

(b) Die-cutting (to include adhering double-sided tape)....................... per 100 Copies ............$___________

(c) Adhering leatherette-vinyl corners (two (2) per planner)................. per 100 copies ............$___________

_____________

(Initials)
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1734-S (2/25)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance period may result in 

expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
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EXHIBIT 1

Sample Page