PROGRAM No. 3590-S June 1, 2017 thru May 31, 2018 plus 4 option years

TITLE: Aerospace Frontiers NASA

ITEM DESCRIPTION BASIS

OF

AWARD UNIT UNIT UNIT UNIT

1 Year PRICE COST PRICE COST PRICE COST PRICE COST

I. COMPLETE PRODUCT

(a) 8-Page Pamphlet, self-cover.. .... .each issue

(1) Makeready and/or Setup...................................... 10 350.00 3,500.00 1,450.00 14,500.00 500.00 5,000.00 0.00 0.00

(2) Running per 100 copies........................................... 510 23.00 11,730.00 29.00 14,790.00 20.00 10,200.00 29.11 14,846.10

(b) 12-Page Pamphlet, self-cover.. ... each issue

(1) Makeready and/or Setup...................................... 2 400.00 800.00 1,806.00 3,612.00 600.00 1,200.00 0.00 0.00

(2) Running per 100 copies........................................... 102 34.00 3,468.00 36.12 3,684.24 26.00 2,652.00 44.17 4,505.34

II. ADDITIONAL OPERATIONS:

(a) Mail Stop Labels, per label ..................... 1680 0.00 0.00 0.00 0.00 1.00 1,680.00

TOTAL OFFER: $19,498.00 $36,586.24 $20,732.00 

DISCOUNT: NET $0.00 NET $0.00 2.00% $414.64 1.00%

NET OFFER: 30 DAYS $19,498.00 30 DAYS $36,586.24 20 DAYS $20,317.36 30 DAYS

Abstracted by: Teri Shoffstall 5/12/2017 Contract Awarded to: Bodnar Printing Company

Reviewed By: Russ Woodmancy 5/19/2017

COMPANY

Lorain, OH

COMMUNICATIONS , INC

Cleveland, OH

BODNAR PRINTING GRAPHTECH PHIL VEDDA AND 

GRAY GRAPHICS SONS PRINTING

Capitol Heights, MD Cleveland, OH
Program 3590-S Page 1 of 12 

Specifications by RLW 

Reviewed by llp 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS 

IS SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Columbus, Ohio 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

AeroSpace Frontiers 

as requisitioned from the U.S. Government Publishing Office (GPO) by 

National Aeronautics and Space Administration (NASA) 

Glenn Research Center, Cleveland, Ohio 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2017 and ending May 

31, 2018, plus up to 4 optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF CONTRACT” clause in Section 1 of this contract. 

SUBMIT QUOTE TO: U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112-B, Columbus, OH 43215-7034. Quote must be clearly marked on the outermost envelope/package 

with company name and address of the bidder, program number, and quote date or telefax your reply to 

Columbus Regional Office (614) 488-4577. Telegraphic and e-mail quotes transmitted to GPO offices WILL 

NOT be considered. 

QUOTES ARE REQUESTED BY: 2:00 p.m., prevailing Columbus, Ohio time, May 12, 2017. 

QUOTES MUST BE RECEIVED BY ABOVE DATE AND TIME, LATE QUOTES WILL NOT BE 

CONSIDERED. 

Minor changes are scattered throughout. 

Abstract is available on GPO Web Site at http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus

For information of a technical nature call Russell Woodmancy at (614) 488-4616, ext. 8 (No collect calls). 

 
AeroSpace Frontiers Page 2 of 12 

3590-S (05/18) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 06/01)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 08/02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

More GPO Publications can be found at: http://www.gpo.gov/vendors/sfas.htm. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level II. 

 (b) Finishing (item related) Attributes -- Level II. 

Inspection Levels (from ANSI/ASQC Z 1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

 P-7. Type Quality and Uniformity Approved Proofs 

 P-8. Halftone Match Approved Proofs 

 P-10. Process Color Match Approved Proofs 

NOTE: Prior to award, contractor may be required to provide information related to specific equipment that will 

be used for production. 

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include 

this clause, except, the total duration of the contract may not exceed 5 years (May 31, 2022) as a result of, and 

including, any extension(s) added under this clause. Further extension may be negotiated under the 

“EXTENSION OF TERM OF CONTRACT” clause. See also “ECONOMIC PRICE ADJUSTMENT” for 

authorized pricing adjustment(s). 

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the 

GPO and the contractor. 

 
AeroSpace Frontiers Page 3 of 12 

3590-S (05/18) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with 

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from June 1, 2017 through May 31, 2018 and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending 

February 28, 2017 called the base index. The percentage change (plus or minus) of the variable index from 

the base index will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is 

adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

Note: This contract does not have a Paper Price Adjustment clause. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual “Print Order” for each job placed with the contractor. The print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from June 1, 2017 through May 31, 2018 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

 
AeroSpace Frontiers Page 4 of 12 

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REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract. 

 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any. 

 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and 

the Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement 

from another source. 

 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this 

contract. 

 

DELIVERY/SHIPPING STATUS INFORMATION: Contractors are to report information regarding each 

order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs and 

delivery schedules in accordance with the contract requirements by contacting Columbus Regional Office via 

email to trackcolumbus@gpo.gov, or by calling (614) 488-4616, ext. 0, or by faxing to (614) 488-4577. 

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the fastest method of getting paid. The information 

for using this method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to 

the General Information of the Office of Finance web page located at https://www.gpo.gov/finance/index.htm. 

At time of invoicing, the contractor shall submit a copy of the print order, and delivery receipts via e-mail to 

infocolumbus@gpo.gov. 

In addition, submit one photocopy of all vouchers to NASA – Glenn Research Center, 21000 Brookpark Road, 

Dennis Dubyk, M/S 21-8, Cleveland, OH 44135. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. -

SCHEDULE OF PRICES.” 

 
AeroSpace Frontiers Page 5 of 12 

3590-S (05/18) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of a newsletter requiring such operations as electronic 

prepress, printing in four-color process, proofs, binding, packing and delivery. 

TITLE: AeroSpace Frontiers 

FREQUENCY OF ORDERS: Approximately 12 issues (monthly) per year. 

NUMBER OF PAGES: 8 or 12 page self-cover pamphlets. 

QUANTITY: Approximately 4,000 to 6,000 copies per order; usually 5,000. 

TRIM SIZE: 8-1/2 x 11” 

GOVERNMENT TO FURNISH: Electronic files. Hard copy color sample as guide for layout, color match, 

and color saturation. 

Media: CD, e-mail, or FTP to contractor’s site. 

Platform: Mac OSX 10.11.6 (El Capitan) 

Software: Adobe Acrobat XI Pro v11.0.0 

 Adobe InDesign CC 2014 (2014.1 Release) 

 Adobe Photoshop CC 2014 (2014.2.1 Release) 

 Adobe Illustrator CC 2014 (2014.1.0 Release) 

A high resolution PDF file will be provided with each order. 

NOTE: Contractor must support all Platform and Software version upgrades during the term of the contract. 

All printer and screen fonts will be furnished with the individual print order. These fonts are the property of the 

Government and must be returned with furnished material. All custom letter spacing and kerning files are 

included. No compression files have been used. Bleeds up to all 4 sides. Bleeds are provided. 

Distribution Lists: Microsoft Excel spreadsheet with mail stops and quantities for internal distribution 

(updated file provided with each order). 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to Columbus GPO Contracting Office prior to further performance. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary 

to meet the assigned quality level. 

Digital Deliverables: If contractor is requested by Agency to make revisions, the contractor shall, prior to 

making revisions, copy the files and make all changes to the copy. No revisions are to be made to furnished 

files. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables). The digital deliverables must be an exact representation of the final printed piece and shall be sent 

to Agency FTP site. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat, 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless 

specified by the Government. 
AeroSpace Frontiers Page 6 of 12 

3590-S (05/18) 

GPO Form 2511 (Print Orders). 

Delivery/shipping status report form. 

Form 905 (R. 3/90) “Labeling and marking specifications”. 

Blue Label and Selection Certificates. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or 

film, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish,” necessary to produce the product(s) in accordance with these specifications. 

REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible for 

determining what type reproducibles will be used but must maintain the quality level specified in the contract. 

No separate charges will be allowed for the various types of reproducibles that may be used. 

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining 

the appropriate output resolution to achieve optimal results for such design elements as blends, gradients, 

halftones, type and other images. This determination should be made using factors such as stock, imaging 

device (or press) being used, and other factors unique to the contractors production environment. 

PROOFS: Each order requires two sets of hard copy proofs (Content Proofs and Color Proofs). The make and 

model number of the proofing system utilized shall be furnished with the proofs. 

Content Proofs: Two sets of digital content proofs for each item. Direct to plate must be used to produce 

the final product with a minimum resolution of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the 

product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, 

trimmed and folded to the finished size of the product, as applicable. 

Color Proofs: Two sets of inkjet proofs that are G7 profiled and use pigment-based inks or equivalent. 

Proofing RIP to provide high quality color matching/management, such as Device Links Technology and/or 

ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-2 standard for Graphic 

Technology (as of 12/15/2013 and future amendments) must be utilized. Output must be a minimum of 720 

x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain one of the following color 

control strips to be evaluated for accuracy: IDEAlliance ISO 12647-7 (2013 or later), 3-Row Digital Control 

Wedge or P2P25 Target. When spot colors are required, spot color(s) can be built out of inkjet colors to 

match the final printed product on offset or digital press. 

Proofs must contain color control bars for each color of ink on the sheet. Control bars must be placed 

parallel to the press’s ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must show 

areas consisting of minimum 1/8” x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; 

and gray balance patches for process color (if applicable). These areas must be repeated consecutively 

across the sheet. The make and model number of the proofing system utilized shall be furnished with the 

proofs. These proofs must contain all elements and indicate margins. The contractor is responsible for 

providing a quality control system and profile that facilitates making the match between the approved proofs 

to match the printed press sheets. 

 
AeroSpace Frontiers Page 7 of 12 

3590-S (05/18) 

Contractor Proof Error(s): If any contractor’s errors are serious enough in the opinion of the GPO to 

require revised proofs, the revised proofs are to be provided at no expense to the Government. No extra 

time can be allowed for this reproofing; such operations must be accomplished within the original 

production schedule allotted in the specifications. 

Submission of Proofs: Submit proofs together (content and color) with the GPO Proof memo, and a prepaid 

air bill to the address indicated under “DISTRIBUTION”. All packages containing proofs must be clearly 

marked on the outside as “PROOFS”, and contain the GPO Program and Print Order Numbers and the 

publication title. 

Author's alterations (refer to page 10 (item 16) of GPO Contract Terms) and revised proofs may be required. 

Author's alterations and revised proofs will only be paid for when errors are caused by the Government and the 

Government deems it necessary to require revised proofs or make author's alterations. 

The contractor must not print prior to receipt of an “OK to Print” from the Government. 

STOCK/PAPER: The specifications of all stock/paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 

12” dated March 2011. 

All paper must have the grain parallel to the spine. 

Color of paper/stock furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order 

printed on paper the color of which, in his opinion, materially differs from that of the color sample(s). 

White, No. 1 Coated Text, Gloss-Finish, basis size 25 x 38”, 80 lbs. per 500 sheets, equal to JCP A181. 

PRINTING: Print head-to-head with crossovers in four-color process, heavy coverage. Reverse printing 

required. Registration is critical. 

MARGINS: Margins will be as indicated on the print order. Bleeds up to 4 sides may be required. Bleeds will 

be provided on electronic file. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page 

signature after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches 

will not be allowed. 

BULK PACKING: 

Internal Distribution by NASA: Shrink-wrap approximately 3,300 copies by mail stop; pack crisscross 

packages and place in shipping containers not to exceed 45 lbs. when fully packed. Contractor may have to use 

chipboard backing on lower quantity mail stop copies to retain stiffing. 

External Distribution by NASA: Shrink-wrap approximately 1,650 copies (NOT addressed/labeled) and 

deliver to Duplicating Services, MS 14-1. 

Bundle (shrink-wrapped, banded or tied) an additional number of copies (approximately 150 copies) as 

indicated on the print order and label for delivery to Doreen Zudell, MS 3-11. 

LABELING AND MARKING: Refer to Contract Terms and furnished Form 905. 

INSPECTION SAMPLES: When indicated on the print order, or otherwise requested, two samples shall be 

sent for inspection to the U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112-B, Columbus, Ohio 43215-7034, Attn: Russell Woodmancy/Inspection Samples. 
AeroSpace Frontiers Page 8 of 12 

3590-S (05/18) 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies 

from the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies (located on www.gpo.gov). The 

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

 Quantity Ordered Number of Sublots 

 100 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678 – 

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from www.gpo.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the “Distribution” clause below. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be 

included. 

DISTRIBUTION: Deliver f.o.b. destination. 

Copies for Internal Distribution by NASA: Approximately 3,300 copies to NASA Glenn Research Center, 

Building 152, Attn: Receiving/Mailroom, 21000 Brookpark Road, Cleveland, Ohio 44135. 

The contractor will receive a Microsoft Excel spreadsheet that includes the mail stop number and quantity for 

each mail stop, approximately 140 internal mail stops. Each mail stop to be shrink-wrapped package(s) with a 

label to include title of publication, mail stop and quantity to show through shrink wrap for NASA personnel to 

handle own distribution. Some locations may receive more than one package, when this is required, label 

packages 1 of x, 2 of x, and etc. with “x” being the total number of packages being delivered to that mail stop. 

Copies for External Distribution by NASA: Approximately 1,650 copies (NOT addressed/labeled packages), 

these are to be shrink-wrapped, banded, or tied at contractor’s option and delivered to NASA Glenn Research 

Center, Building 152, Attn: Duplicating Services, MS 14-1, 21000 Brookpark Road, Cleveland, Ohio 44135. 

Proofs and Balance of Copies: Deliver approximately 150 copies (Include Blue Label Copies) as indicated on 

the print order to NASA Glenn Research Center, Attn: Doreen Zudell MS 3-11, 21000 Brookpark Road, 

Cleveland, Ohio 44135. Inside Delivery Required. 

NOTE: THESE COPIES MUST BE RECEIVED BY DOREEN ZUDELL AT THE SAME TIME COPIES 

ARE DELIVERED TO THE RECEIVING/MAILROOM. FURTHER, THE CONTRACTOR MUST 

RETURN ALL GOVERNMENT FURNISHED MATERIAL WITH THESE COPIES. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511) to be mailed or delivered f.o.b. contractor's plant 

by Federal Express. 

If agent delivers proofs, the contractor must provide an adequate supply of completed manifests (airbills) to the 

Government agency placing the orders listing his firm as both the shipper and consignee. 
AeroSpace Frontiers Page 9 of 12 

3590-S (05/18) 

The Government will notify contractor that proofs are “Okay to Print” or “Okay to Print with Corrections” via 

phone, fax, or e-mail the same day proofs are received. 

The ship/deliver date indicated on the print order is the date products must be received at Cleveland, OH. 

The following schedule is anticipated: 

Issue date Contractor to receive 

material/print order by 

NASA to receive 

proofs by 

Complete delivery by 

10:00 a.m. 

June 2017 June 5, 2017 June 6, 2017 June 8, 2017 

July 2017 July 10, 2017 July 11, 2017 July 13, 2017 

August 2017 August 7, 2017 August 8, 2017 August 10, 2017 

September 2017 September 1, 2017* September 5, 2017 September 7, 2017 

October 2017 October 6, 2016* October 10, 2017 October 12, 2017 

November 2017 November 6, 2017 November 7, 2017 November 9, 2017 

December 2017 December 4, 2017 December 5, 2017 December 7, 2017 

January 2018 January 8, 2018 January 9, 2018 January 11, 2018 

February 2018 February 5, 2018 February 6, 2018 February 8, 2018 

March 2018 March 5, 2018 March 6, 2018 March 8, 2018 

April 2018 April 9, 2018 April 10, 2018 April 12, 2018 

May 2018 May 7, 2018 May 8, 2018 May 10, 2018 

*Schedule modification to accommodate the Labor Day and Columbus Day holidays. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers; total quantity delivered, number of cartons, and 

quantity per carton; date delivery made; and signature of the Government agent accepting delivery. The original 

copy of this receipt must accompany the contractor's voucher for payment. 

Unscheduled material such as labels, etc., will be furnished with each order or shortly thereafter. In the event 

such information is not received in due time, the contractor will not be relieved of any responsibility in meeting 

the shipping schedule because of failure to request such information. 

RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must deliver ALL material 

furnished by the government and digital deliverables, TOGETHER WITH THE COPIES TO BE RECEIVED 

BY Doreen Zudell. 

These materials must be packaged, properly labeled, and delivered separate from the entire job. The contractor 

must be able to produce a separate signed receipt for these materials at any time during the contract. 

All expenses incidental to return of materials and pickup/return of proofs, and furnishing sample copies must be 

borne by the contractor. 

 
AeroSpace Frontiers Page 10 of 12 

3590-S (05/18) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce 1 year's product under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

I. (1) (2) 

 (a) 10 510 

 (b) 2 102 

II. (a) 1,680 

 
AeroSpace Frontiers Page 11 of 12 

3590-S (05/18) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. delivery at destination to Cleveland, Ohio. 

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. 

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be 

declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per 100 rate. 

I. COMPLETE PRODUCT: The prices offered must be all-inclusive in accordance with these specifications 

and shall include the cost of all required materials and operations for complete production except for Item II. 

Additional Operations. 

 Makeready Running Per 

 and/or Setup 100 Copies 

(1) (2) 

 (a) 8 page pamphlet, self-cover ...................................... each issue ............. $__________ $__________ 

 (b) 12 page pamphlet, self-cover ..................................... each issue ............. $__________ $__________ 

II. ADDITIONAL OPERATIONS: The prices for each of the following operations must include the cost of 

all required materials and operations. 

 (a) Mail Stop Labels ....................................................................... per label ................ $ ___________ 

____________ 

(Initials) 

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AeroSpace Frontiers Page 12 of 12 

3590-S (05/18) 

SCHEDULE OF PRICES 

PROOFING METHODS: Specified Proofing Method for Content Proofs and Color Proofs as specified under 

“PROOFS” on page 6: 

Content Proof: 

 Make (Company) ___________________________ Model _____________________________ 

Color Proof: 

 Make (Company) ___________________________ Model _____________________________ 

QUOTE SUBMISSION AND BIDDERS NAME AND SIGNATURE: Fill out and return two copies of all 

pages in “Section 4. - Schedule of Prices,” initial or sign each in the space provided. See Page 1 for instructions 

on how and where to submit quotation. 

Discounts are offered for payment as follows: ___ percent, ______________ calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Pub. 310.2). 

Bidder _________________________________________________________________________________ 

 

 ______________________________________________________________________________________ 

 (Street Address) (City) (State) (Zip Code) 

By ___________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 

 ___________________________________ ___________________________ __________________ 

 (Person to be Contacted) (Telephone Number) (Fax Number) 

 

 ______________________________________ ____________________________________________ 

 (Contractor Code Number if Known) (e-mail address) 

 

 

 

SHIPMENT(S) WILL BE MADE FROM: City ______________________________ , State _________ 

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