PROGRAM No. 3584-S October 1, 2021 thru September 30, 2022 plus 4 option years

TITLE: Department of Energy Envelopes Department of Energy

ITEM DESCRIPTION BASIS

OF

AWARD UNIT

1 Year PRICE COST

I. COMPLETE PRODUCT

A. White Writing, Prints one side only after construction

in single ink color:

(a) Makeready and/or Setup.................Per Order..... 32 15.00 480.00

(b) Running per 100 envelopes

(1) 3-7/8 x 8-7/8" (No. 9) ........................... 440 5.00 2,200.00

(2) 4-1/8 x 9-1/2" (No. 10) ......................... 980 4.25 4,165.00

(3) 4-1/2 x 10-3/8" (No. 11) ........................ 125 6.25 781.25

B. Kraft Envelopes, Prints one side only in single 

ink color, Fully Gummed Flap:

(a) Makeready and/or Setup...............Per Order....... 4 30.00 120.00

(b) Running per 100 envelopes

(1) 9-1/2 x 12-1/2" ......................................... 5 17.00 85.00

(2) 10 x 13" .................................................. 235 17.00 3,995.00

C. Light Brown Kraft Envelopes, Prints face and back

after construction in single ink color,

Ungummed Flap, Button and String Closure

with 8-Hole Drill, Open End (includes drilliing):

(a) Makeready and/or Setup...............Per Order... 1 325.00 325.00

(b) Running per 100 envelopes

(1) 10 x 13" .................................................. 5 120.00 600.00

II. ADDITIONAL OPERATIONS

(a) Print/Tint interior of envelope with suitable

opaque security design:

(1) White Writing ................ per 100 envelopes 1,545 0.50 772.50

(2) Kraft ............................ per 100 envelopes 230 7.50 1,725.00

(b) Print back side of envelope including flap

if required in a single ink color

(1) White Writing ................ per 100 envelopes 25 1.50 37.50

(2) Kraft ............................ per 100 envelopes 10 5.00 50.00

(c) Print additional 1 or 2 spot ink color(s), price per color

and for each exterior side (face or back

side of envelope):

(1) White Writing ................ per 100 envelopes 25 2.50 62.50

(2) Kraft ............................ per 100 envelopes 10 5.00 50.00

(d) Print 4-color process, since one color is included

in complete product price, price is for additional

3 process ink colors on face side of envelope

only after construction:

(1) White Writing ................ per 100 envelopes 675 10.00 6,750.00

(2) Kraft ............................ per 100 envelopes 225 25.00 5,625.00

(e) Standard window, with or without covering:

(1) White Writing ................ per 100 envelopes 295 1.50 442.50

(f) Non-standard window, with or without covering:

(1) White Writing ................ per 100 envelopes 450 7.00 3,150.00

$ 31,416.25

0.25% $ 78.54

20 Days $ 31,337.71

Abstracted by: Russ Woodmancy 9/17/2021

Reviewed by: Teri Shoffstall 9/20/2021 Contract Awarded to: The Print House

AWARDED

CONTRACTOR TOTALS:

PROMPT PAYMENT DISCOUNT:

DISCOUNTED TOTALS:

The Print House

Brooklyn, NY
Program 3584-S Page 1 of 13

Specifications by RLW

Reviewed by LLP

This procurement is being solicited as a small purchase Request for Quotation (RFQ). The sealed bidding 

terminology as used throughout these specifications is synonymous with their negotiated procurement 

counterparts unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Columbus, Ohio

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Department of Energy Envelopes

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Energy, Oak Ridge, TN

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning October 1, 2021 and ending 

September 30, 2022, plus up to 4 optional 12-month extension period(s) that may be added in accordance with 

the “Option to Extend the Term of Contract”, and “Economic Price Adjustment” clauses in Section 1 of this 

contract.

QUOTE OPENING: Quotes shall be opened at 11:00 a.m., prevailing Columbus, Ohio time, on September 

14, 2021 at the U.S. Government Publishing Office, Columbus Regional Office.

QUOTE SUBMISSION: Bidders MUST submit email quotes to bidscolumbus@gpo.gov for this solicitation. 

No other method of quote submission will be accepted at this time.

The company name, program number, and quote opening date must be specified in the subject line of the 

emailed quote submission. Quotes received after 11:00 a.m. prevailing Columbus, Ohio time on the quote 

opening date specified above will not be considered for award.

BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this 

contract before bidding. Specific attention is directed to:

• Quote submission provisions under “Additional Emailed Quote Submission Provisions” on page 4.

• Additional changes scattered throughout.

Abstract is available on GPO website at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus

For information of a technical nature email Russell Woodmancy at rwoodmancy@gpo.gov, (614) 488-4616, ext. 

8.
Department of Energy Envelopes Page 2 of 13

3584-S (09/22)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 9-19)).

• GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/contract-terms-01-18.pdf.

• GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf.

• More GPO Publications can be found at: https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards.

SUBCONTRACTING: The predominant production function may be either the manufacturing of the 

envelopes or the printing of the envelopes. Bidders who must subcontract both operations will be declared nonresponsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Digital File/Sample/Camera Copy

P-9. Solid and Screen Tint Color Match Pantone Matching System

P-10. Process Color Match Digital File/Sample

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include 

this clause, except, the total duration of the contract may not exceed five (5) years (September 30, 2026) as a 

result of, and including, any extension(s) added under this clause. Further extension may be negotiated under 

the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” for authorized pricing 

adjustment(s).

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the 

GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with 

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be 

eligible for adjustment during the second and any succeeding performance period(s). For each performance 

period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.
Department of Energy Envelopes Page 3 of 13

3584-S (09/22)

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from October 1, 2021 through September 30, 2022, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending June 30, 

2021, called the base index. The percentage change (plus or minus) of the variable index from the base index 

will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is 

adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: This contract does not have a Paper Price Adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual “Print Order” for each job placed with the contractor. The Print Order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet(s)

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of Print Orders by the 

Government. Orders may be issued under the contract from October 1, 2021 through September 30, 2022

plus for such additional period(s) as the contract is extended. All Print Orders issued hereunder are subject to 

the terms and conditions of the contract. This contract shall control in the event of conflict with any Print Order. 

A Print Order shall be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal 

Service mail or otherwise furnished to the contractor in conformance with the schedule.
Department of Energy Envelopes Page 4 of 13

3584-S (09/22)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering.” The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on 

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by Print Orders issued in accordance with the "Ordering" clause of this 

contract.

DELIVERY/SHIPPING STATUS INFORMATION: Contractors are to report information regarding each 

order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs and 

delivery schedules in accordance with the contract requirements by contacting GPO Columbus Regional Office 

via email to trackcolumbus@gpo.gov, or by calling (614) 488-4616, ext. 0, or by faxing to (614) 488-4577. 

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed quote including, but not 

limited to, the following –

1. Illegibility of quote.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email quote is received by GPO, it will remain unopened until the specified quote opening 

time. Government personnel will not validate receipt of the emailed quote prior to quote opening. GPO 

will use the prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s 

email server as the official time stamp for quote receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. -

SCHEDULE OF PRICES.”
Department of Energy Envelopes Page 5 of 13

3584-S (09/22)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of various envelopes requiring such operations as follows:

manufacture of envelopes; electronic prepress; printing in single, multi-colors and 4-color process; drilling;

packing and delivery.

TITLE: Department of Energy Envelopes.

ORDERS/QUANTITY/TRIM SIZES: Based on prior year usage, approximately 37 orders will be placed

during the year. 

White Writing or Wove Envelopes:

Approximately 32 orders per year. 

Approximately 500 to 20,000 envelopes per order with an occasional order less than 500 envelopes. 

• 3-7/8 x 8-7/8” (No. 9)

• 4-1/8 x 9-1/2” (No. 10)

• 4-1/2 x 10-3/8” (No. 11)

Kraft Envelopes (Brown, Light Brown, and White Kraft):

Approximately 5 orders per year.

Approximately 500 to 15,000 envelopes per order. 

Open End or Open Side, Fully Gummed Flap:

• 9-1/2 x 12-1/2”

• 10 x 13”

Open End, Ungummed Flap, Button and String Closure with 8-hole drill:

• 10 x 13”

NO QUANTITY VARIATION ALLOWED.

GOVERNMENT TO FURNISH: Furnished material to be sent to the contractor by one of the following 

methods: PDF Files via e-mail, camera copy, reprint sample for contractor to use as manuscript copy, color 

match and/or to be used as construction guide.

Platform and Software: Mac OS X (10.9) and Adobe Acrobat DC (2015)/2017 Standard/Pro. Versions may 

be upgraded during the term of the contract. Files formatted to include text, rules, line art in final layout form.

Delivery/shipping status report form.

Print Orders (GPO Form 2511).

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., form number, and revision date, carried on copy, must not print on 

finished product.

NOTE: GPO Imprint requirement is waived.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish,” necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to Columbus GPO Contracting Officer prior to further performance.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary 

to meet the assigned quality level.
Department of Energy Envelopes Page 6 of 13

3584-S (09/22)

REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible for 

determining what type reproducibles will be used but must maintain the quality level specified in the contract. 

No separate charges will be allowed for the various types of reproducibles that may be used.

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining 

the appropriate output resolution to achieve optimal results for such design elements as blends, gradients, 

halftones, type and other images. This determination should be made using factors such as stock, imaging 

device (or press) being used, and other factors unique to the contractor’s production environment.

Typesetting: Contractor may have to reset type in same or similar typeface. Average type dimension per 

furnished PDF file or sample. Upon completion of the order, the contractor must furnish final type set image in 

PDF (digital deliverables). The digital deliverables must be an exact representation of the final printed product 

and shall be returned on a CD/DVD with the printed sample or e-mailed to the point of contact on the Print 

Order.

PROOFS: None required. The contractor will be responsible for performing all necessary proofreading to ensure 

that the final product is in conformity with the copy submitted.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

The paper to be used will be indicated on each Print Order. The specifications of all stock/paper furnished must 

be in accordance with those listed herein.

No. 9, No 10 and No. 11 Envelopes: White Writing Envelope, basis weight: 20 or 24 lbs. per 500 sheets, 

17 x 22”, equal to JCP Code V20.

Kraft Envelopes:

• Light Brown (Kraft Shade) Envelope, basis weight: 28 or 32 lbs. per 500 sheets, 17 x 22”, equal to 

JCP Code V10.

• White Kraft Envelope, basis weight: 28 or 32 lbs. per 500 sheets, 17 x 22”, equal to JCP Code V15.

CONSTRUCTION:

No. 9, No 10 and No. 11 Envelopes: Open side with diagonal, high cut diagonal, or side seams and a fully 

gummed flap.

Kraft Envelopes: May be open side or open end with diagonal, center, or side seams and a fully gummed flap

or ungummed flap with button and string closure. 

Kraft Button and String Closure Envelopes: 10 x 13” Light Brown Kraft Envelopes, Open End, Ungummed 

flap, and Center Seam. Drilling is as follows:

8 round holes (4 rows and 2 columns) uniform 3/16”, 1/4” or 5/16” in diameter through both the front 

and back after construction. Hole placement as follows unless otherwise stated on Print Order: 

• Row - center of the holes from the top fold, 2-3/4”, 5-1/2”, 8-1/4” and 11” in the 13” dimension,

• Column – 6-1/4” center to center of holes, 1-7/8” from the left/right edge in the 10” dimension.

Standard and Non-Standard Windows -- No. 9, No 10 and No. 11 Envelopes only: Some orders will require 

standard or non-standard windows. 

Standard window size: 1-1/8 x 4-1/2”, located 7/8” from left and 1⁄2” from bottom edges of envelope. 

Non-Standard Window size and location will be indicated on the individual Print Order.

Window envelopes to be covered or not covered as indicated on the Print Order. Windows that are covered

with a suitable clear material securely glued to the inside of the envelope. 
Department of Energy Envelopes Page 7 of 13

3584-S (09/22)

PRINTING: As indicated on the Print Order, after construction, print type and line matter, print face only, or 

face and back, or face and back plus flap in one to three ink colors or 4-color process per side. Some orders will 

bleed off one or more edges or require surface tint the outside (face – before manufacture) of envelope.

Print or tint on the inside (back – before manufacture) in black ink (lining not acceptable). Contractor may use 

their own design (no proprietary designs or company logos allowed) but must guarantee that the product will 

insure complete opacity and prevent show through of any material contained therein outside the window area. 

Match Pantone number as indicated on the Print Order.

MARGINS: Maintain margins as indicated on camera copy, reprint copy or digital media. Some orders will 

bleed off one or more edges or require surface tinting of exterior of envelope. Margins for business reply 

envelopes must comply with USPS Publication 25.

INNER PACKING: All No. 9, No. 10 and No. 11 envelope orders must be boxed in units of 500 envelopes 

per box with any remaining uneven number of envelopes being packed suitably. Kraft Envelope orders do not 

require inner packing unless stated on the Print Order.

BULK PACKING: Pack in suitable shipping containers furnished by the contractor. Each shipping container 

must not exceed 45 lbs. when fully packed.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form 

(GPO Form 905, R. 7-15) from https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/gpo905.pdf?sfvrsn=2 fill in appropriate blanks, and attach to shipping containers.

INSPECTION SAMPLES: When indicated on the Print Order or otherwise requested, two samples shall be 

sent for inspection to the U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112-B, Columbus OH 43215-7034 Attn: Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO Jacket number, Program number, Print Order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies.

DISTRIBUTION: Deliver f.o.b. destination to various locations in Oak Ridge, Tennessee. Addresses will be 

indicated on the individual Print Order. Anticipate one delivery location per print order.

SCHEDULE: No definite schedule can be established at this time. Contractor must not start production of any 

job prior to receipt of the individual Print Order (GPO Form 2511) and furnished material.

The Print Order and furnished material will be e-mailed or mailed/delivered f.o.b. contractor's plant using 

Government specified carrier.

The following schedule begins the workday after notification of the availability of Print Order and furnished 

material; the workday after notification will be the first workday of the schedule.

Orders will be scheduled according to the size, type (window or not) and quantity of envelopes per order. The 

“within” number of workdays is the number of workdays the contractor has to make delivery but the contractor 

has the option to deliver products before delivery date within Oak Ridge, TN delivery hours of operation. 

The ship/deliver date indicated on the print order is the delivery date the products must be received between the 

hours of 7:00 a.m. and 1:30 p.m. Mon-Thurs. (closed Fridays) prevailing Oak Ridge, TN time unless otherwise 

stated on the Print Order.

Delivered at destination within 8 workdays the following envelopes:

• 3-7/8 x 8-7/8” (No. 9) without window, and/or security tint.

• 4-1/8 x 9-1⁄2” (No. 10) without window, and/or security tint.

• 4-1⁄2 x 10-3/8” (No. 11) without window, and/or security tint.
Department of Energy Envelopes Page 8 of 13

3584-S (09/22)

Delivered at destination within 10 workdays the following envelopes:

• 3-7/8 x 8-7/8” (No. 9) with standard window, and/or security tint.

• 4-1/8 x 9-1⁄2” (No. 10) with standard window, and/or security tint.

• 4-1⁄2 x 10-3/8” (No. 11) with standard window, and/or security tint.

• 9-1/2 x 12-1/2” Kraft without security tint.

• 10 x 13” Kraft without security tint.

Delivered at destination within 15 workdays the following envelopes:

• 3-7/8 x 8-7/8” (No. 9) with non-standard window, and/or security tint.

• 4-1/8 x 9-1⁄2” (No. 10) with non-standard window, and/or security tint.

• 4-1⁄2 x 10-3/8” (No. 11) with non-standard window, and/or security tint.

Delivered at destination within 20 workdays the following envelopes:

• Kraft envelopes that require opaque security design on the inside after construction.

• 10 x 13” Light Brown Kraft Open End, Ungummed Flap, Center Seam, Button and String Closure 

with 8-hole drill.

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program and print order numbers; total quantity delivered; number of cartons and 

quantity per carton; date delivery made; and signature of the Government agent accepting delivery. The original 

copy of this receipt must accompany the contractor’s voucher for payment.

Unscheduled material such as labels, etc., will be furnished with each order or shortly thereafter. In the event 

such information is not received in due time, the contractor will not be relieved of any responsibility in meeting 

the shipping schedule because of failure to request such information.

RETURN OF GOVERNMENT FURNISHED PROPERTY (GFP): It is not anticipated that GFP will be 

required to be returned to the agency. However, should the return of GFP to the agency be required, upon 

completion of each order, all furnished materials must be returned to the agency primary point of contact or to 

other address as stipulated on the 2511 Print Order or as otherwise specified by the agency. Returned GFP shall 

be marked with Program number, Print Order number and Jacket number.

The contractor must deliver all material furnished by the Government along with any reproducibles made by the 

contractor, together with one printed sample of each job, to the Oak Ridge, TN address indicated on the 

individual Print Order. These materials must be packaged, properly labeled and delivered separate from the 

entire job. The contractor must be able to produce a separate signed receipt for these materials at any time 

during the contract. All expenses incidental to pickup/return of materials and furnishing sample copies must be 

borne by the contractor.
Department of Energy Envelopes Page 9 of 13

3584-S (09/22)

SECTION 3. – DETERMINATION OF AWARD AND PLACEMENT OF WORK

The Government will make an award in each category since it is anticipated that one firm may not be able to 

meet all of the requirements. The lowest bid will be determined by applying the prices offered in the “Schedule 

of Prices” to the following units of production which are the estimated requirements to produce one year's 

product under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the 

volume of work which may be ordered for a like period of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

I.A. (a) 32

(b) (1) 440

(2) 980

(3) 125

B. (a) 4

(b) (1) 5

(2) 235

C. (a) 1

(b) (1) 5

II. (a) (1) 1,545

(2) 230

(b) (1) 25

(2) 10

(c) (1) 25

(2) 10

(d) (1) 675

(2) 225

(e) (1) 295

(f) (1) 450
Department of Energy Envelopes Page 10 of 13

3584-S (09/22)

Page 10 is Blank
Department of Energy Envelopes Page 11 of 13

3584-S (09/22)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination to Oak Ridge, TN.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered.

Prices must include the cost of all required materials and operations in accordance with these specifications.

Bidder must make an entry in each of the spaces provided.

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be 

declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per 100 rate.

I. COMPLETE PRODUCT: The prices offered must include the cost of all required materials and operations 

in accordance with these specifications except for Item II. Additional Operations.

A. White Writing, prints one side only after construction in a single ink color, 

(a) Makeready and/or Setup................................................................. per order........................$ ___________

(b) Running per 100 envelopes:

(1) 3-7/8 x 8-7/8” (No. 9) .....................................................................................................$ ___________

(2) 4-1/8 x 9-1/2” (No. 10) ...................................................................................................$ ___________

(3) 4-1/2 x 10-3/8” (No. 11) .................................................................................................$ ___________

B. Kraft Envelopes, prints one side only after construction in single ink color, fully gummed flap:

(a) Makeready and/or Setup................................................................ per order........................$ ___________

(b) Running per 100 envelopes:

(1) 9-1/2 x 12-1/2”................................................................................................................$ ___________

(2) 10 x 13”...........................................................................................................................$ ___________

____________

(Initials)

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Department of Energy Envelopes Page 12 of 13

3584-S (09/22)

SCHEDULE OF PRICES

I. COMPLETE PRODUCT (Continue):

C. Light Brown Kraft Envelopes, prints face and back after construction in single color of ink, ungummed flap, 

button and string closure with 8-hole drill, open end (includes drilling):

(a) Makeready and/or Setup................................................................ per order........................$ ___________

(b) Running per 100 envelopes:

(1) 10 x 13”...........................................................................................................................$ ___________

II. ADDITIONAL OPERATIONS: The prices offered for each of the following items must be all-inclusive for 

the performance of operations that are additional to those specified under Item I. and must include the cost of all 

required materials and operations necessary in accordance with these specifications.

Note: Items (a), (b), (c) and (d) descriptions below are after envelope construction.

(a) Print/Tint interior of envelope with suitable

opaque security design:

(1) White Writing ...................................................................... per 100 envelopes...... $__________

(2) Kraft...................................................................................... per 100 envelopes...... $__________

(b) Print back side of envelope including flap 

if required in a single ink color:

(1) White Writing ....................................................................... per 100 envelopes...... $__________

(2) Kraft...................................................................................... per 100 envelopes...... $__________

(c) Print additional 1 or 2 spot ink color(s), price per color

and for each exterior side (face or back side of envelope):

(1) White Writing ...................................................................... per 100 envelopes...... $__________

(2) Kraft...................................................................................... per 100 envelopes...... $__________

(d) Print 4-color process, since one color is included in the complete product price, 

price is for additional 3 process ink colors on

face side of envelope only after construction:

(1) White Writing ...................................................................... per 100 envelopes...... $__________

(2) Kraft...................................................................................... per 100 envelopes...... $__________

(e) Standard window, with or without covering:

(1) White Writing ...................................................................... per 100 envelopes...... $__________

(f) Non-Standard window, with or without covering:

(1) White Writing ...................................................................... per 100 envelopes...... $__________

____________

(Initials)

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Department of Energy Envelopes Page 13 of 13

3584-S (09/22)

SECTION 4. – SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City __________________________, State ______________

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges are 

specified to be a factor in determination of award. If no shipping point is indicated above, it will be deemed that 

the bidder has selected the city and state shown below in the address block, and the bid will be evaluated and the 

contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible 

for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________ calendar 

days. See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) __________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within _____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from 

the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. 

Electronic signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder _________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

_______________________________________________________________________________________

(Street Address)

_______________________________________________________________________________________

(City – State – Zip Code)

By _____________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

_______________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer: __________ Date __________ Certifier by: ___________ Date _________

(Initials) (Initials)

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