PROGRAM 4585-S Date of Award through March 31, 2017

TITLE Schedule of Events

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

(a) Printing 16-page issue (12 text pages plus

self-cover)...each issue

(1) Makeready and/or Setup 2 1,105.00 2,210.00 360.00 720.00 400.00 800.00 759.00 1,518.00 250.00 500.00 1,100.00 2,200.00 512.00 1,024.00 1,050.00 2,100.00 1,907.00 3,814.00 750.00 1,500.00

(2) Running per 1,000 Copies 36 176.06 6,338.16 256.00 9,216.00 218.00 7,848.00 218.00 7,848.00 202.12 7,276.32 190.00 6,840.00 249.25 8,973.00 195.00 7,020.00 229.60 8,265.60 170.00 6,120.00

(b) Printing 20-page issue (16 text pages plus

self-cover)...each issue

(1) Makeready and/or Setup 1 1,333.00 1,333.00 440.00 440.00 600.00 600.00 854.00 854.00 250.00 250.00 1,125.00 1,125.00 640.00 640.00 1,300.00 1,300.00 1,822.00 1,822.00 975.00 975.00

(2) Running per 1,000 Copies 18 221.28 3,983.04 312.00 5,616.00 288.00 5,184.00 249.00 4,482.00 260.65 4,691.70 220.00 3,960.00 279.00 5,022.00 240.00 4,320.00 264.51 4,761.18 195.00 3,510.00

(c) Printing 24-page issue (20 text pages plus

self-cover)...each issue

(1) Makeready and/or Setup 1 1,381.00 1,381.00 520.00 520.00 600.00 600.00 949.00 949.00 250.00 250.00 1,160.00 1,160.00 700.00 700.00 1,575.00 1,575.00 2,173.00 2,173.00 1,200.00 1,200.00

(2) Running per 1,000 Copies 18 265.24 4,774.32 368.00 6,624.00 325.00 5,850.00 280.00 5,040.00 282.25 5,080.50 260.00 4,680.00 294.35 5,298.30 275.00 4,950.00 310.76 5,593.68 220.00 3,960.00

CONTRACTORS TOTALS $20,019.52 $23,136.00 $20,882.00 $20,691.00 $18,048.52 $19,965.00 $21,657.30 $21,265.00 $26,429.46 $17,265.00

DISCOUNT 3.00% $600.59 1.00% $231.36 1.00% $208.82 2.00% $0.00 0.00% $0.00 5.00% $998.25 5.00% $1,082.87 2.00% $425.30 1.00% $264.29 1.00% $172.65

DISCOUNTED TOTALS 20 Days $19,418.93 20 Days $22,904.64 20 Days $20,673.18 10 Days $20,691.00 Net $18,048.52 20 Days $18,966.75 20 Days $20,574.43 20 Days $20,839.70 20 Days $26,165.17 20 Days $17,092.35

Prepared by: Teri Shoffstall

Checked by: Linda Price

AWARDED

Gateway Press

Louisville, KY

Grafikshop Corp

Houston, TX

MPM Communications Peake Delancey Prtg Production Press, Inc RDI Printing, Inc Taylor Schmidt Prtg

Waldorf, MD Cheverly, MD Jacksonville, IL Fall River, MA

Interstate Graphics, Inc

Johnson City, TN

Lawson Printers

Battle Creek, MI

Gray Graphics

Byron, MN Capitol Heights, MD
Program 4585-S Page 1 of 14 

Written by: LLP 

Reviewed by: RLW 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Columbus, Ohio 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Schedule of Events 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Interior for the 

Cuyahoga Valley National Park – Brecksville, Ohio 

Single Award 

TERM OF CONTRACT: The term of this contract is for 1 year (base year period of Date of Award through 

March 31, 2017) and 4 option year periods (April 1, 2017 through March 31, 2018; April 1, 2018 through 

March 31, 2019; April 1, 2019 through March 31, 2020; and April 1, 2020 through March 31, 2021). Special 

attention is directed to the following provision and clauses in Section 1 of this contract: “Option to Extend 

the Term of the Contract”, and “Economic Price Adjustment”. 

MAIL OR TELEFAX REPLY REQUESTED: Please review these specifications and mail your reply to 

U.S. Government Publishing Office, Columbus Regional Office; 1335 Dublin Road, Suite 112-B; Columbus, 

OH 43215 or telefax your reply to Columbus RO (614) 488-4577. NO TELEPHONE OR E-MAIL BIDS 

WILL BE ACCEPTED.

QUOTES ARE REQUESTED BY: 2:00 p.m., prevailing Columbus, Ohio time 

April 7, 2016 

QUOTES MUST BE RECEIVED BY ABOVE DATE AND TIME. LATE QUOTES WILL NOT BE 

CONSIDERED.

BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this 

contract before bidding. NOTE: Added four-color process covers. 

Abstract is available on GPO Web Site at 

http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus

For information of a technical nature call Linda Price at (614) 488-4616, ext. 7 (No collect calls). 

 
Schedule of Events Page 2 of 14 

4585-S (03/17) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 06/01)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 08/02)). 

 GPO Contract Terms (GPO Publication 310.2): http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

 GPO QATAP (GPO Publication 310.1): http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

 DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby 

replaced with the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

REGULATIONS GOVERNING PROCUREMENT 

The U.S. Government Publishing Office (GPO) is an office in the legislative branch of the United States 

Government. Accordingly, the Federal Acquisition Regulation is inapplicable to this, and all GPO 

procurements. However, the text of certain provisions of the Federal Acquisition Regulation as contained in 

the Code of Federal Regulations (CFR), are referenced in this solicitation. The offeror should note that only 

those provisions of the Federal Acquisition Regulation which are specifically incorporated by reference into 

this solicitation, are applicable. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z 1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

 P-7. Type Quality and Uniformity Approved Proofs 

 P-8. Halftone Match Approved Proofs 

 P-9. Solid or Screen Tints Color Match Pantone Matching System 

 P-10. Process Color Match Approved Proofs 

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before 

the contract expires. If the Government exercises this option, the extended contract shall be considered to 

include this clause, except, the total duration of the contract may not exceed 5 years (March 31, 2021) as a 

result of, and including, any extension(s) added under this clause. Further extension may be negotiated under 

the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” clause for authorized 

pricing adjustment(s). 

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the 

GPO and the contractor. 

 
Schedule of Events Page 3 of 14 

4585-S (03/17) 

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in accordance 

with the provisions of this clause, provided that, in no event will prices be revised to exceed the maximum 

permissible under any law existing as of the date of the contract or as may be hereafter promulgated. 

PRICE ADJUSTMENT PERIOD: For the purpose of this clause, the program years shall comply with the 

“Term of Contract” clause. There shall be no price adjustment for orders placed during the first program year 

of this contract. 

PRICE ADJUSTMENT: The prices shall be adjusted on the basis of the “Consumer Price Index For All 

Urban Consumers – Commodities Less Food, Seasonally Adjusted”, published monthly in the CPI Detailed 

Report by the Department of Labor, Bureau of Labor Statistics, in the following manner: 

(1) The contract price of orders placed during the adjusted period (excluding reimbursable postage or 

transportation costs) shall be adjusted by the percentage increase or decrease in the average, 

seasonally adjusted Consumer Price Index For All Urban Consumers – Commodities Less Food 

(seasonally adjusted) as follows: An index shall be calculated by averaging the 12 seasonally 

adjusted months ending 3 months prior to the expiration of the current period of this contract. This 

average is then compared with the average index for the 12-month period ending 3 months prior to 

April 1, 2016, called the base index. The percentage increase or decrease by comparing these two 

indexes shall be applied to the contractor’s invoices for orders placed during the price adjustment 

period. 

(2) The Government will notify the contractor in writing of the percentage increase or decrease to be 

applied to any invoices to be submitted for orders subject to price adjustment in accordance with this 

clause. Such percentage will be determined from the published index as set forth above. The 

contractor shall apply the percentage increase or decrease against the total price of the invoice less 

reimbursable postage or transportation costs. Any applicable discounts will be calculated on the basis 

of the invoice price as adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this Economic 

Price Adjustment clause. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order may be 

supplemented by an individual “Print Order” for each job placed with the contractor. The print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor’s/subcontractors’ facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through March 31, 2017 plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the 

terms and conditions of the contract. The contract shall control in the event of conflict with any print order. 

A print order shall be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal 

Service mail or otherwise furnished to the contractor in conformance with the schedule. 

 
Schedule of Events Page 4 of 14 

4585-S (03/17) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to the 

same extent as if completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior 

to the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this 

requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items 

set forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this 

contract. 

DELIVERY/SHIPPING STATUS INFORMATION: Contractors are to report information regarding each 

order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs 

and delivery schedules in accordance with the contract requirements by contacting Columbus RO via e-mail 

to trackcolumbus@gpo.gov, or by calling (614) 488-4616, ext. 0, or by faxing to (614) 488-4577. 

PAYMENT: Submit all invoices via FAX utilizing the GPO barcode coversheet program application. 

Instructions for the GPO barcode coversheet program application can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: Comptroller, Stop FMCE, Office of Financial Management, U.S. 

Government Publishing Office, Washington, D.C. 20401. 

Facsimile transmission should only be used when no samples are required with invoice, otherwise payment 

will be held up while the invoice is returned for the required sample(s). 

After award, at Government’s option, the contractor must submit a copy of the print order, contractor’s 

invoice, and all mailing and/or delivery receipts via e-mail to infocolumbus@gpo.gov or fax to 614-488-4577. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in Section 4 – 

Schedule of Prices, failure to do so may result in delayed payment. 

 
Schedule of Events Page 5 of 14 

4585-S (03/17) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of a newsletter requiring such operations as electronic 

prepress, reproducibles, proofs, printing self-covers in four-color process and text pages in black plus one 

additional Pantone color, binding, packing, and delivery. 

TITLE: Schedule of Events 

FREQUENCY OF ORDERS AND QUANTITIES: Based on prior year and anticipated usage, 

approximately 4 orders per year. Approximately 10,000 to 25,000 copies per order, it is anticipated that the 

average copies per order will be 18,000. 

NUMBER OF PAGES: 16 to 24 self-cover pamphlets. 

TRIM SIZE: 8-1/2 x 11”. 

GOVERNMENT TO FURNISH: Copy will be furnished via contractor maintained FTP site. Files created 

in Mac 10.8.2, using Adobe InDesign CS6, Adobe Illustrator CS5, and Adobe Photoshop CS5. Versions may 

be upgraded during the term of the contract. Files provided in native format and as .PDF. 

Files formatted to include text, rules, line art, screens, and photographs in final layout form. Photographs will 

be linked and will also be furnished as .jpg and .tif images in separate file. Reduce/enlarge to fit allotted 

spaces, as needed. Some keylines may print. Bleeds provided. 

NPS Rawlinson and Adobe Frutiger fonts will be used. Custom letter spacing/kerning files are included. 

NPS Rawlinson will be provided by the Government. This font is the property of the Government and must 

be returned with the furnished material. The contractor must own a license for Adobe Frutiger. 

Color system for covers is CMYK. Color system for text pages is black plus one additional Pantone color. 

Text page photos are CMYK, contractor to convert to duotones. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be 

reported to Columbus GPO Contracting Officer prior to further performance. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level. 

Upon completion of the order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. 

Delivery/Shipping Status Report Form. 

Form 905 (R. 3/90) “Labeling and Marking Specifications”. 

Print Orders (GPO Form 2511). 

 
Schedule of Events Page 6 of 14 

4585-S (03/17) 

Blue Labels and Selection Certificates. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or 

film, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government 

to Furnish”, necessary to produce the product(s) in accordance with these specifications. 

REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible 

for determining what type reproducibles will be used but must maintain the quality level specified in the 

contract. No separate charges will be allowed for the various types of reproducibles that may be used. 

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of 

the production process, at the highest effective resolution possible. The contractor is responsible for 

determining the appropriate output resolution to achieve optimal results for such design elements as blends, 

gradients, halftones, type and other images. This determination should be made using factors such as stock, 

imaging device (or press) being used, and other factors unique to the contractors production environment. 

PROOFS: Anticipate all orders will require proofs. 

CONTENT PROOFS: Two set(s) of digital color content proofs for the complete publication. Direct to plate 

must be used to produce the final product with a minimum resolution of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed 

and folded to the finished size of the product, as applicable. 

COLOR PROOFS: Two set(s) of digital one-piece composite laminated color proofs on the actual production 

stock (Kodak Approval, Screen TrueRite, Polaroid PolaProof, Latran Prediction, CreoSpectrum, or Fuji Final 

Proof) with a minimum resolution of 2400 x 2400 dpi. Proofs must show dot structure and be in press 

configuration. Direct to plate must be used to produce the final product. 

In lieu of digital one-piece laminated proofs, at contractor’s option 2 set(s) of inkjet proofs that are G7 

profiled and use pigment-based inks may be submitted. A proofing RIP that provides option for high quality 

color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds 

industry tolerance to ISO 12647-2 standard for Graphic Technology (as of 3/19/09 and future amendments) 

must be utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing 

media. Proofs must contain one of the following color control strips to be evaluated for accuracy: 

IDEAlliance ISO 12647-7 (2007 or later) Wedge or P2P25 Target. 

Proofs must contain color control bars for each color of ink on the sheet. Control bars must be placed parallel 

to the press’s ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must show areas 

consisting of minimum 1/8” x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and 

gray balance patches for process color (if applicable). These areas must be repeated consecutively across the 

sheet. The make and model number of the proofing system utilized shall be furnished with the proofs. These 

proofs must contain all elements and indicate margins. Proofs will be used for color match on press. 

 
Schedule of Events Page 7 of 14 

4585-S (03/17) 

CONTRACTOR’S ERRORS: If any contractor’s errors are serious enough in the opinion of the GPO to 

require revised proofs, the revised proofs are to be provided at no expense to the Government. No extra time 

can be allowed for this reproofing; such operations must be accomplished within the original production 

schedule allotted in the specifications. 

The contractor is cautioned that these proofs must be made from the final digital files (used for this printing) 

that are to be delivered to the Government. 

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs in a sufficient 

amount of time to meet the delivery schedule, the contractor may be deemed to have failed to make progress, 

and is subject to the termination for default clause. However, failure of the Government to terminate the 

contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract 

quantities in accordance with the original production schedule allotted in the specifications. 

AUTHOR’S ALTERATIONS: Author’s alterations (refer to page 10 (item 16) of GPO Contract Terms 

310.2) and revised proofs may be required. Author’s alterations and revised proofs will only be paid for when 

errors are caused by the Government and the Government deems it necessary to require revised proofs or 

make author’s alterations. 

ALL PROOFS: The contractor must not print prior to receipt of an “Okay to Print” or “Okay to Print with 

Corrections”. 

PROOF SUBMISSION: Submit proofs together with the furnished media (including visual when applicable) 

and a prepaid airbill to the address indicated under “Distribution”. All packages containing proofs must be 

clearly marked on the outside as “PROOFS”, and contain the publication title and GPO Jacket Number, 

Requisition Number, Program Number, and Print Order Number. 

PROOF DELIVERY NOTIFICATION: The contractor must notify the ordering agency and GPO via 

facsimile or e-mail when the proofs are shipped to the department and provide the name of the carrier service 

and tracking number. In addition, if the proofs are not returned by the department within the specified time 

the contractor must notify the GPO that the proofs have not been returned. Send proof delivery notification 

via facsimile to the fax numbers and e-mail addresses provided after award, include GPO Jacket Number, 

Program Number, and Print Order Number with all correspondence. 

STOCK/PAPER: The specifications of all stock/paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards 

No. 12” dated March 2011. 

Color of stock/paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any 

order printed on stock/paper the color of which, in his opinion, materially differs from that of the color 

sample(s). 

White Matte Coated Offset Book, basis size 25 x 38”, 60 lbs. per 500 sheets, equal to JCP Code A240. 

EXCEPTION TO JCP SPECIFICATIONS: Minimum 30% post-consumer fiber required. 

PRINTING: Print self-covers head-to-head in four-color process. Cover 1 also has a solid black border that 

bleeds top, left, and right, heavy coverage with knockout for NPS logo and reverse printing. Print text pages 

head-to-head in black plus one additional Pantone color. Medium to heavy coverage and reverse printing 

required. 

 
Schedule of Events Page 8 of 14 

4585-S (03/17) 

Various screen percentages of Pantone ink required. Pantone number(s) will be indicated on the individual 

print order. CMYK build of Pantone color is not permitted. 

MARGINS: Margins indicated on the print order or electronic files. Bleeds throughout, all sides and across 

the bind. Bleeds provided on file. 

BINDING: Fold, inset, saddle-wire stitch with two wire stitches and trim three sides. 

PACKING: Pack in shipping containers furnished by the contractor. Alternate stacking pattern every 25 

newsletters. Not to exceed 200 newsletters per shipping container when fully packed. 

LABELING AND MARKING: Refer to Contract Terms and furnished Form 905. 

INSPECTION SAMPLES: When indicated on the print order or otherwise requested, two samples shall be 

sent for inspection to the U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112-B, Columbus, Ohio 43215-7034, Attn: Inspection Samples. 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include 

a facsimile of the print order on which they were ordered. The contractor will comply with the shipping 

schedule regardless of this requirement and will be notified of the test results only if there are deficiencies. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL):

(a) Orders must be divided into equal sublots in accordance with the chart below. A random copy must 

be selected from each sublot. Copies must not be chosen from the same general area in each sublot. 

The contractor will be required to execute a statement furnished by GPO certifying that copies were 

selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed. 

 Quantity Ordered Number of Sublots 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

(b) These randomly selected copies must be packed separately and identified by a special Governmentfurnished blue label, affixed to each affected container. The container and its contents shall be 

recorded separately on all shipping documents and sent in accordance with the print order. 

(c) A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of 

selection, shall be included. 

(d) A copy of the Government-furnished certificate must accompany the voucher sent to GPO for 

payment. Failure to furnish the certificate may result in delay in processing voucher. 

 
Schedule of Events Page 9 of 14 

4585-S (03/17) 

DISTRIBUTION: Deliver f.o.b. destination to the following addresses: 

 3,400 copies to: Balance of copies (including blue labels) to: 

 Labels and Letters Department of the Interior, 

 1549 Commerce Drive Cuyahoga Valley National Park 

 Stow, OH 44224-1711 Central Maintenance & Receiving Section 

 ATTN: Arrye Rosser 

 9329 Riverview Road 

 Brecksville, OH 44141 

On the same day that the product ships/delivers, the contractor must notify the ordering agency and GPO via 

e-mail (addresses provided after award) of the distribution. The subject line of the message shall be 

“Distribution Notice for (enter program and print order numbers)”. The notice must provide all applicable 

tracking numbers, shipping method, and program title. Contractor must be able to provide copies of all 

delivery, mailing, and shipping receipts (as applicable) upon agency request. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any 

job prior to receipt of the individual print order (GPO Form 2511) to be picked up with the furnished material. 

Proofs must be picked up from and delivered to Department of the Interior, Cuyahoga Valley National Park, 

ATTN: Arrye Rosser, 15610 Vaughn Road, Brecksville, OH 44141. 

Inside pickup and delivery required. Inside pickup and delivery is defined as delivery into a Government 

controlled space as directed. 

If an agent picks up proofs, the contractor must provide an adequate supply of completed manifests (airbills) 

to the Government agency placing the orders listing his firm as both the shipper and the consignee. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material. Contractor must confirm receipt of file via telephone within 60 minutes of notification of 

availability of print order and material. The workday after notification will be the first workday of the 

schedule. 

The numbers under the column headed “WD After” represent the number of workdays allowed to complete 

that certain part of the schedule after completion of the preceding part. 

WD After 

Contractor deliver proofs ............................................................................................................. 3 

Contractor pickup proofs marked “OK to Print” or “OK to Print with Corrections” .................. 2 

Contractor must make complete delivery ..................................................................................... 5 

In order for department to meet the 2 workday hold time, the “OK to Print” or “OK to Print with Corrections” 

may be phoned, faxed, or e-mailed to the contractor. 

When revised proofs are required due to errors caused by the Government, the agency may e-mail the 

required author’s alterations to the contractor’s plant. 

The “ship/deliver” date indicated on the print order is the date products must be received at Brecksville, OH 

and Stow, OH. 

 
Schedule of Events Page 10 of 14 

4585-S (03/17) 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers, total quantity delivered, number of cartons, and 

quantity per carton, and date delivery made and signature of the Government agent accepting delivery. The 

original copy of this receipt must accompany the contractor’s voucher for payment. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information. 

RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must return all material and 

all digital deliverables furnished by the Government, together with one printed sample, to the address listed 

under “Schedule”.

These materials must be packaged, properly labeled, and returned separate from the entire job. The contractor 

must be able to produce a separate signed receipt for these materials at any time during the contract. 

All expenses incidental to pickup/return of materials/proofs and furnishing sample copies, must be borne by 

the contractor. 

 
Schedule of Events Page 11 of 14 

4585-S (03/17) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to 

the following units of production which are the estimated requirements to produce 1 year’s product under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

 I. (1) (2) 

 (a) 2 36 

 (b) 1 18 

 (c) 1 18 

 
Schedule of Events Page 12 of 14 

4585-S (03/17) 

PAGE 12 IS BLANK 

 
Schedule of Events Page 13 of 14 

4585-S (03/17) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. delivery at destination to Brecksville, Ohio and Stow, Ohio. 

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered. 

Prices must include the cost of all required materials and operations for each item listed in accordance with 

these specifications. 

Bidder must make an entry in each of the spaces provided. 

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may 

be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

Fractional parts of 1,000 will be prorated at the per 1,000 rate. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

I. COMPLETE PRODUCT: Prices offered must be all inclusive in accordance with these specifications 

and shall include the cost of all required materials and operations (including 2 sets of proofs) necessary for 

complete production and delivery in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

 (1) (2) 

 (a) Printing 16-page issue (12 text pages 

 plus self-cover) ....................................... each issue ................ $__________ $__________ 

 (b) Printing 20-page issue (16 text pages 

 plus self-cover) ....................................... each issue ................ $__________ $__________ 

 (c) Printing 24-page issue (20 text pages 

 plus self-cover) ....................................... each issue ................ $__________ $__________ 

____________ 

(Initials) 

RETURN THIS PAGE TO GPO, COLUMBUS REGIONAL OFFICE 

 
Schedule of Events Page 14 of 14 

4585-S (03/17) 

SCHEDULE OF PRICES 

QUOTE SUBMISSION AND BIDDERS NAME AND SIGNATURE: Fill out and return “Section 4. – 

Schedule of Prices”, initial or sign in the space provided. See page 1 for instructions on how and where to 

submit quote. 

DISCOUNTS ARE OFFERED FOR PAYMENT AS FOLLOWS: _____ percent, _____ calendar days. 

(Refer to Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Pub. 310.2)). 

BIDDER: _____________________________________________________________________________ 

_______________________________________________________________________________________ 

(Street Address – City – State – Zip Code) 

BY: __________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

___________________________________ ____________________ ____________________ 

(Person to be contacted) (Telephone Number) (Fax Number) 

E-Mail Address: _________________________________________________________________________ 

CONTRACTOR CODE (if known): ____________________ 

SHIPMENT(S) WILL BE MADE FROM: City ______________________________, State _____ 

RETURN THIS PAGE TO GPO, COLUMBUS REGIONAL OFFICE