Program No 551‐S Term 03/01/14 To 02/28/15

TITLE: National Wildlife Refuge System Newsletter

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT UNIT UNIT 

I. ELECTRONIC PREPRESS: RATE COST RATE COST RATE COST 

(a) Output of pages from disk (for REVISION only)

...............................per page....................................... 32 $15.00 $480.00 $10.00 $320.00 $10.00 $320.0

(b) System Timework........................................................

...............................per hour.................................... 3 $45.00 $135.00 $50.00 $150.00 $65.00 $195.0

II. PRINTING, BINDING, AND DISTRIBUTION:(a) Printing Pages (includes Binding)..............................

...............................per page.......................................

1 Makeready and/or Setup......................................... 104 $80.00 $8,320.00 $75.00 $7,800.00 $65.00 $6,760.0

2 Running Per 1,000 copies......................................... 1077 $11.90 $12,816.30 $13.00 $14,001.00 $14.00 $15,078.0

III. PACKING

1 Bulk shipments (other than by mail):

(a) Packing and sealing shipping containers

...........................per container.................................. 41 $1.50 $61.50 $1.50 $61.50 $2.00 $82.0

2 Mailing, Small Package Common Carrier, and

Internal Distribution:

(a) Ink jet printing or creating and affixing furnished

labels on Single copies (self mailers).....................

.........................per 100 labels/mailers...................... 411 $3.50 $1,438.50 $3.50 $1,438.50 $3.50 $1,438.5

(b) Inserting single copies into kraft envelope

...........................per envelope..................................... 566 $0.30 $169.80 $0.20 $113.20 $0.20 $113.2

(c) Multiple copies in kraft envelope (up to 200 leaves)

...........................per envelope..................................... 1396 $0.45 $628.20 $0.30 $418.80 $1.00 $1,396.0

(d) Multiple copies over 200 leaves, up to 12 lbs. in

cushioned Shipping bags, or wrapped in shipping

bundles (maximum gross Weight (14lbs.))..............

...........................per bag or bundle............................... 188 $1.25 $235.00 $1.50 $282.00 $1.50 $282.0

IV MISCELLANEOUS OPERATIONS:(a) NCOA/CASS Certification of Supplied Mail Lists......

1 Makeready and/or Setup............................................. 6 $25.00 $150.00 $30.00 $180.00 $100.00 $600.0

2 Running Per 1,000 addresses...................................... 44 $6.00 $264.00 $5.00 $220.00 $35.00 $1,540.0

CONTRACTOR TOTALS $24,698.30 $24,985.00 $27,804.7

DISCOUNT 0.00% $0.00 2.00% $499.70 2.00% $556.0

DISCOUNTED TOTALS $24,698.30 $24,485.30 $27,248.6

(AWARDED)

Roselle, NJ

A J IMAGES INC. GATEWAY PRESS GRAY GRAPHICS

Louisville, KY Capitol Heights, MD 
Program No 551‐S Term 03/01/14 To 02/28/15

TITLE: National Wildlife Refuge System Newsletter

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT UNIT UNITI. ELECTRONIC PREPRESS: RATE COST RATE COST RATE COST

(a) Output of pages from disk (for REVISION only)

...............................per page.................................... 32 $15.00 $480.00 $15.00 $480.00 $15.00 $480.0

(b) System Timework........................................................

...............................per hour.................................... 3 $150.00 $450.00 $50.00 $150.00 $50.00 $150.0

II. PRINTING, BINDING, AND DISTRIBUTION:(a) Printing Pages (includes Binding)..............................

...............................per page....................................

1 Makeready and/or Setup......................................... 104 $55.00 $5,720.00 $63.00 $6,552.00 $75.00 $7,800.0

2 Running Per 1,000 copies......................................... 1077 $13.50 $14,539.50 $13.37 $14,399.49 $13.67 $14,722.5

III. PACKING

1 Bulk shipments (other than by mail):

(a) Packing and sealing shipping containers

...........................per container.................................. 41 $10.00 $410.00 $2.50 $102.50 $2.50 $102.5

2 Mailing, Small Package Common Carrier, and

Internal Distribution:

(a) Ink jet printing or creating and affixing furnished

labels on Single copies (self mailers).....................

.........................per 100 labels/mailers...................... 411 $4.70 $1,931.70 $4.75 $1,952.25 $4.75 $1,952.2

(b) Inserting single copies into kraft envelope

...........................per envelope.................................. 566 $1.00 $566.00 $0.25 $141.50 $0.25 $141.5

(c) Multiple copies in kraft envelope (up to 200 leaves)

...........................per envelope.................................. 1396 $1.50 $2,094.00 $0.30 $418.80 $0.30 $418.8

(d) Multiple copies over 200 leaves, up to 12 lbs. in

cushioned Shipping bags, or wrapped in shipping

bundles (maximum gross Weight (14lbs.))..............

...........................per bag or bundle............................ 188 $2.50 $470.00 $2.50 $470.00 $2.50 $470.0

IV MISCELLANEOUS OPERATIONS:(a) NCOA/CASS Certification of Supplied Mail Lists......

1 Makeready and/or Setup.......................................... 6 $150.00 $900.00 $125.00 $750.00 $125.00 $750.0

2 Running Per 1,000 addresses................................... 44 $2.00 $88.00 $4.50 $198.00 $4.50 $198.0

CONTRACTOR TOTALS $27,649.20 $25,614.54 $27,185.6

DISCOUNT 0.25% $69.12 1.00% $256.15 1.00% $271.8

DISCOUNTED TOTALS $27,580.08 $25,358.39 $26,913.7

CURRENT

McDONALD & EUDY

NPC, INC. McDONALD & EUDY CONTRACTOR

Claysburg, PA Temple Hills, MD
Program 551-S Page 1 of 14 

Specifications by SS 

Reviewed by dll 

U.S. GOVERNMENT PRINTING OFFICE 

 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

National Wildlife Refuge System Newsletter 

as requisitioned from the U.S. Government Printing Office (GPO) by the 

Department of the Interior 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning March 1, 2014 and ending February 

28, 2015, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the "Option to 

Extend the Term of the Contract" clause in Section 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11 a.m., prevailing Washington, DC time, on February 27, 2014.

BID SUBMISSION: Submit U.S. Government Printing Office, 732 North Capitol Street, NW, Mailstop: PPSB, Room 

C-161, Attn: Bid Section, Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. 

Facsimile bids may be submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The program number and 

bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract 

Terms, GPO Publication 310.2, as revised June 2001. 

BIDDERS, PLEASE NOTE: These specifications have been revised. Bidders are cautioned to familiarize themselves 

with all provisions of these specifications prior to bidding. 

Abstracts of contract prices are available at http://www.gpo.gov/gpo/abstracts/abstract.action?region=Central

For information of a technical nature call Sadie Sanders (202) 512-0310 (No collect calls). 
National Wildlife Refuge System Newsletter Page 2 of 14 

551-S (02/15) 

SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also cancels and 

supersedes any other disputes language currently included in existing contractual actions.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level II. 

(b) Finishing (item related) Attributes -- Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheets 

P-8. Halftone Match (Single and Double Impression) O.K. Press Sheets 

P-10. Process Color Match O.K. Press Sheets 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards: 

P-7. Proofs, average type dimension, electronic media. 

P-8. Proofs, electronic media. 

P-l0. Color proofs, electronic media. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, except, 

the total duration of the contract may not exceed five years as a result of, and including, any extension(s) added under 

this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See also "Economic 

Price Adjustment" for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 
National Wildlife Refuge System Newsletter Page 3 of 14 

551-S (02/15) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this clause, 

provided that in no event will any pricing adjustment be made that would exceed the maximum permissible under any 

law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first period specified 

below. Pricing will thereafter be eligible for adjustment during the second and any succeeding performance period(s). 

For each performance period after the first, a percentage figure will be calculated as described below and that figure will 

be the economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate clause 

elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from the March 1, 2014 to February 28, 2015, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer Price 

Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending 3 months prior to the beginning of the period being considered for adjustment. This average is then compared to 

the average of the monthly Indexes for the 12-month interval ending November 30, 2014, called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for 

the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from March 1, 2014 through February 28, 2015 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise 

furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance with 

the clause entitled "Ordering". The quantities of items specified herein are estimates only, and are not purchased hereby. 

 Except as may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do 

not result in orders in the amounts or quantities described as "estimated" it shall not constitute the basis for an equitable 

price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 
National Wildlife Refuge System Newsletter Page 4 of 14 

551-S (02/15) 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders 

under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 
National Wildlife Refuge System Newsletter Page 5 of 14 

551-S (02/15) 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of a self-covered newsletter requiring such operations as electronic 

prepress, printing in 4-color process, binding, packing, and distribution. 

TITLE: National Wildlife Refuge System Newsletter. 

FREQUENCY OF ORDERS: Approximately 6 orders per year. 

QUANTITY: Approximately 11,000 copies per order. 

NUMBER OF PAGES: Approximately 8 to 20 pages per order. 

TRIM SIZE: 8-1/2 x 11". 

GOVERNMENT TO FURNISH: 

Electronic Media will be furnished as follows: 

 Platform: Macintosh OSX 10.6.8; IBM or compatible using MS Windows. 

 Storage Media: CD-R/RW; DVD-R/RE; E-mail. Files are supplied in Native Application Format. 

 Software: Adobe InDesign CS6 and Adobe Photoshop CS6 or higher. 

Note: All platform system and software upgrades (for specified applications) which may occur 

during the term of the contract, must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All furnished 

fonts are to be eliminated from the contractor's archive immediately after completion of the contract. 

Mailing list furnished on CD-ROM, in ASCII format, compiled in Excel software, containing approximately 6,000 

names and addresses for addressing self-mailers. 

Camera Copy furnished for the Standard Presort U.S. Postal Service Permit Imprint is to be retained by the contractor for 

use in subsequent newsletters. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

One reproduction proof, Form 905 (R. 3/90) with labeling and marking specifications. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification 

marks of any kind, etc., except GPO imprint, form number, and revision date, carried on electronic files, must not print 

on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," 

necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to Pete 

Maccini, (703) 358-2198. 
National Wildlife Refuge System Newsletter Page 6 of 14 

551-S (02/15) 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned 

quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated that 

the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital deliverables) 

with the furnished material. The digital deliverables must be an exact representation of the final printed product and 

shall be returned on the same type of storage media as was originally furnished. The Government will not accept, as 

digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary files 

formats other than those supplied, unless specified by the Government. 

PROOFS: 

Two (2) sets of digital color content proofs. Direct to plate must be used to produce the final product with a minimum of 

2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the 

product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size of the product. 

When required due to Author's Alterations (AA's), the contractor will furnish revised digital color content proofs. 

Two (2) sets of Inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides an option 

for high quality color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds 

industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 3/19/09 and future amendments) must be 

utilized. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must 

contain the following color control strip to be evaluated for accuracy:IDEAlliance ISO 12647-7 (2009 or later). 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are to 

be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations must be 

accomplished within the original production schedule allotted in the specifications. 

THE CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN “OK TO PRINT”. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 2011. 

Government Paper Specification Standards No. 12 - http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf

All paper used in each copy must be of a uniform shade. 

White No. 2 Coated Text, Gloss-Finish, basis weight: 80 lbs. per 500 sheets, 25 x 38", equal to JCP Code A182. 

PRINTING: Prints head-to-head in four-color process. 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s plant 

for the purpose of establishing specified standards for use during the actual press run. Upon approval of the sheets, 

contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances when 

applicable) and with discarding all makeready sheets that preceded approval. When a press sheet inspection is required, 

it will be specified on the individual print order. See GPO Publication 315.3 (Guidelines for Contractors Holding Press 

Sheet Inspections) issued August 2002. Note: A press sheet inspection is for the purpose of setting specific standards 

that are to be maintained throughout the entire run. It does not constitute a prior approval of the entire run. 
National Wildlife Refuge System Newsletter Page 7 of 14 

551-S (02/15) 

Press sheets must contain one color bar for each color placed parallel to the press’s ink rollers. The control bars must 

show areas consisting of 1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, 75%; dot gain scale (GATF, 

BRUNNER, or GRETAG); and gray balance patches for process color repeated across the entire press sheet. The 

density must be constant across the full width of the sheet with deviations not to exceed plus or minus 5%. For viewing 

of the press sheets, the contractor must provide a densitomer and controlled lighting using overhead viewing lights with 

5000 degree Kelvin lumination 

MARGINS: Margins will be as indicated on the print order or furnished copy. Bleed all sides. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page signatures 

after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be allowed.

Single copies/self mailers to remain flat (DO NOT FOLD). 

 

PACKING: 

Bulk Shipments: 

Pack as indicated on the print order in shipping containers not to exceed 40 pounds when fully packed, unless specified 

otherwise. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not open 

nor split during delivery. 

Mailed Shipments: 

Approximately 6,000 single copies must be mailed as self-mailers. 

Other single copies are to be inserted into kraft envelopes. 

Insert multiple copies (up to 200 leaves) into kraft envelopes. 

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in shipping 

bundles (maximum gross weight 14 pounds). 

A fiber-filled padded bag or any bag that will produce a powdery substance when torn during shipment or opening must 

not be used. 

LABELING AND MARKING: 

Bulk or Mail Shipments other than Self Mailers - Reproduce shipping container label from furnished repro, fill in 

appropriate blanks and attach to shipping containers. 

Self-Mailers Only - On the back of each copy mailed singly as a self-mailer, either: create and affix labels output from a 

Government-furnished disk(s), or image name and address directly onto product utilizing information furnished on a 

Government-furnished disk(s). 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no additional 

charge will be allowed. 

 Publications 

 Quantity Number of 

Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

10,001 - 35,000 125 

35,001 and over 200 
National Wildlife Refuge System Newsletter Page 8 of 14 

551-S (02/15) 

50 randomly selected copies must be packed separately and identified by a special Government-furnished blue label, 

affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents and sent to the address indicated under “SCHEDULE”. 

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of selection, must 

be included. 

A copy of the Government-furnished certificate must accompany the voucher sent to GPO, Financial Management 

Service, for payment. Failure to furnish the certificate may result in delay in processing the voucher.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will 

be required to execute a statement furnished by GPO certifying that copies were selected as directed. Copies will be 

paid for at the running rate offered in the contractor's bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers, must 

be furnished with billing as evidence of mailing. 

DISTRIBUTION: 

f.o.b. destination 

Deliver approximately 664 copies to approximately 5 addresses within the commercial zone of Washington, DC. 

Inside Delivery Is Required. 

f.o.b. contractor's city

Orders will require the mailing of approximately 6,000 copies as self-mailers. 

It is anticipated at this time that up to 10 copies will go to approximately 637 different destinations, and 25 up to 50 

copies to approximately 9 different destinations. 

1 address (Shepherdstown, WV) receives 120 copies that ship via traceable means. 

Complete addresses and quantities will be furnished with the print orders. 

All mailing shall be made at the Standard Presort rate. 

The contractor is cautioned that "Permit Imprint" indicia may be used only for the purpose of mailing material produced 

under this contract. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic Mail" or 

"International Mail" as applicable. 

Certificate of Conformance: When using Permit Imprint Mail the contractor must complete GPO Form 712 - Certificate 

of Conformance (Rev. 2-91), supplied by GPO and the appropriate mailing statement or statements, supplied by USPS. 

Upon completion of each order, all furnished material, one sample copy, and a copy of the Certificate of Mailing (for 

Quality Assurance Random copies) must be returned to the address listed under "Schedule", Attn: Pete Maccini. 

All expenses incidental to returning materials and furnishing sample copies must be borne by the contractor. 

NATIONAL CHANGE-OF-ADDRESS (NCOA) & CODING ACCURACY SUPPORT SYSTEM (CASS): The 

Agency will not supply a CASS or NCOA certificate for the supplied address files. The contractor will be required to 

run all files through the Coding Accuracy Support System (CASS) software and National Change of Address (NCOA) 

service databases, perform address corrections, and provide certificates for the USPS, as required. 

 
National Wildlife Refuge System Newsletter Page 9 of 14 

551-S (02/15) 

SHIPPING DOCUMENTATION: 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via email to Mark Newcastle or Pete Maccini [Mail to: mark_newcastle@fws.gov or pete_maccini @fws.gov]. The subject 

line of the email shall be “Distribution Notice for Program 551-S, Print Order XXXXX, Jacket Number XXX-XXX.” 

The notice must provide all applicable tracking numbers, delivery method, and title of publication. 

PAYMENTS ON PURCHASE ORDER:

Processing vouchers for payment, FAX the completed invoice to us by utilizing the GPO barcode cover sheet program 

application. Access the following hyperlink and follow the instructions as indicated: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Facsimile transmission should only be used when no samples are required with your invoice, otherwise payment will be 

held up while the invoice is returned to you for the required sample(s). 

If mailed, all voucher packages and envelopes MUST be mailed to: COMPTROLLER-FMCE, Office of Financial 

Management, U.S. Government Printing Office, Washington, DC 20401 

Note: Do not mail your invoice to any other GPO Procurement Office as this will delay payment. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Furnished material and proofs must be picked up from and delivered to: U.S. Fish & Wildlife Service, Branch of 

Printing & Publishing, Room 3121, 4501 North Fairfax Drive, Arlington, VA 22203 – Attn: Pete Maccini. 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; the 

workday after notification will be the first workday of the schedule. 

Contractor must submit all required proofs within two (2) workdays of notification of availability of print order and 

furnished material 

Proofs will be withheld no more than two (2) workdays from their receipt at the Department until they are made 

available for pickup. (Note: The first workday after receipt of proofs at the Department is day one (1) of the hold time.) 

If revised proofs are required due to author’s alterations, contractor must submit revised proofs within one (1) 

workday of notification of changes. Proofs will be withheld no more than one (1) workday from their receipt at the 

Department until they are made available for pickup. 

If revised proofs are required due to contractor’s errors, no additional time will be allowed 

Contractor must complete production and distribution within five (5) workdays of receipt of “O.K. to print” on proofs. 

Press Sheet Inspection 

The contractor must notify the GPO of the date and time the press sheet, inspection can be performed. In order for 

proper arrangements to be made, notification must be given at least 1 workday prior to the inspection. 

Notify the U.S. Government Printing Office, Quality Control for Procured Printing, Washington, DC 20401 at 

(202) 512-0542. Telephone calls will only be accepted between the hours of 8:00 a.m. and 2:00 p.m., prevailing Eastern 

Time, Monday through Friday. See contract clauses, paragraph 14(e) (1), Inspections and Tests in GPO Contract Terms 

(GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)). When supplies are not ready at the time specified by 

the contractor for inspection, the Contracting Officer may charge to the contractor the additional cost of the inspection. 

NOTE: When supplies are not ready at the time specified by the contractor for inspection, the Contracting 

Officer may charge to the contractor the additional cost of the inspection 
National Wildlife Refuge System Newsletter Page 10 of 14 

551-S (02/15) 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified and products ordered for mailing f.o.b. contractor’s city must be delivered to the 

post office. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements by 

contacting Shared Support Services Compliance Section via e-mail to compliance@gpo.gov or by calling (202) 512-

0520 or faxing to (202) 512-1364. Personnel receiving the e-mail or call will be unable to respond to questions of a 

technical nature or transfer any inquiries. 

 
National Wildlife Refuge System Newsletter Page 11 of 14 

551-S (02/15) 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

I. (a) 32 

 (b) 3 

 

 

 (1) (2) 

II. (a) 104 1,077 

 III. 1. (a) 41 

 

 2. (a) 411 

 (b) 566 

 (c) 1,396 

 (d) 188 

 (1) (2) 

IV. (a) 6 44 
National Wildlife Refuge System Newsletter Page 12 of 14 

551-S (02/15) 

 

THIS PAGE IS INTENTIONALLY BLANK 
National Wildlife Refuge System Newsletter Page 13 of 14 

551-S (02/15) 

SECTION 4.- SCHEDULE OF PRICES 

Bids offered are f.o.b. destination within the commercial zone of Washington, DC and f.o.b. contractor’s city for all 

other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of (NC) (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer of to GPO prices for the same operation if such action would be in the best interest 

of the Government. 

A charge will be allowed for each page, whether printed or blank. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text. 

I. ELECTRONIC PREPRESS: One basic charge will be allowed for each color on each printed page or side 

(face or back) of the product. 

(a) Output of pages from disk (for REVISION only) ......................... per page ......................... $ ________ 

 (b) System Timework .......................................................................... per hour ......................... $ ________ 

 

Electronic prepress operations which cannot be properly classified under any other item shall be charged as “System 

Timework”. Any charge made under “System Timework” must be supported by a statement outlining in detail the 

operation for which payment is claimed. In case of dispute, the Contracting Officer reserves the right to be the final 

judge as to the operations and/or number of hours chargeable under item I.(b). 

II. PRINTING, BINDING, AND DISTRIBUTION: 

Prices offered shall be all-inclusive for printing, binding and delivery in accordance with these specifications and include 

the cost of all required proofs, materials and operations necessary for the complete production, packaging and delivery of 

the product listed as defined in Section 2.-Specifications. 

 Makeready Running Per 

 and/or Setup 1,000 copies 

 (a) Printing Pages (Includes Binding) ................ per page .................... $ __________ $ __________ 

 ____________ 

 (Initials)
National Wildlife Refuge System Newsletter Page 14 of 14 

551-S (02/15) 

III. PACKING: 

 1. Bulk shipments (other than by mail): 

 (a) Packing and sealing shipping containers ........................... per container ................ $ __________ 

 2. Mailing, Small Package Common Carrier, and Internal Distribution: 

 (a) Ink jet printing or creating and affixing furnished labels on 

 Single copies (self mailers) ......................................... per 100 labels/mailers ......... $ __________ 

 (b) Inserting single copies into kraft envelope ........................ per envelope ................ $ __________ 

 (c) Multiple copies in kraft envelope 

 (up to 200 leaves) .............................................................. per envelope ................ $ __________ 

 (d) Multiple copies over 200 leaves, up to 12 lbs. in cushioned 

 Shipping bags, or wrapped in shipping bundles (maximum gross 

 Weight (14lbs.)) .............................................................. per bag or bundle ............ $ __________ 

IV. MISCELLANEOUS OPERATIONS: 

 Makeready Running Per 

 and/or Setup 1,000 addresses 

 (a) NCOA/CASS Certification of Supplied Mail Lists ...................... $ __________ $ __________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out "Section 4.-Schedule of Prices," initialing or signing each 

page in the space(s) provided. Submit two copies (original and one exact duplicate) of the "Schedule of Prices" 

with two copies of the GPO form 910 "BID" form. Do not enter bid prices on GPO Form 910; prices entered in 

the "Schedule of Prices" will prevail. 

Bidder ______________________________________________________________________________ 

 ___________________________________________________________________________________ 

(City, State) 

By _________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 ___________________________________________________________________________________ 

 (Person to be contacted) (Telephone number)