Jacket: 424-134

Title: School Breakfast Photo Props

Agency: U.S. Department of Agriculture

Bid Opening: January 12, 2023 at 11:00am

Bid Terms Discounted Total

$107,200.00 0 0 days $107,200.00

$180,081.00 2.0% 20 days $176,479.38

$216,331.66 0.5% 20 days $215,250.00

$235,090.00 5.0% 20 days $223,335.50

$250,250.00 5.0% 20 days $237,737.50

$323,806.00 2.0% 20 days $317,329.88

$429,600.00 0.0% 0 days $429,600.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

Monarch Litho

Contractor Name

Advantage Mailing LLC 

Phoenix Lithographing Corporation

Las Vegas Color Graphics Inc

District Creative Printing 

USA Promo Solutions LLC

Elite Textile Trading, LLC
Specifications by DEE Jacket 424-134 

Page 1 of 7 U.S. Department of Agriculture 3-01105 

Reviewed by RM 

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on January 13, 2023 

by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 pandemic, this will 

NOT be a public bid opening. 

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on 

this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. 

Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as 

applicable, and return page 7. 

The Jacket Number 420-908 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be considered for 

award. 

For information regarding the solicitation requirements prior to award please email Dalton Everett at 

deeverett@gpo.gov. For contract administration after award, contact APS DC at 202-512-0078. 

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the e-mailed 

bid including, but not limited to, the following— 

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

(2) The vendor’s email provider may have different size limitations for sending e-mail, however vendors are 

advised not to exceed GPO’s stated limit. 

(3) Illegibility of bid. 

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the prevailing 

time (specified as the local time zone) and the exact time that the e-mail is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf

SPECIFICATIONS WILL APPLY EQUALLY TO ALL ITEMS EXCEPT AS NOTED HEREIN. 

PRODUCT: School Breakfast Photo Props FNS-3M. 

TITLE: School Breakfast Photo Props 

QUANTITY: 40,000 Sets of a 40 Photo Prop Set = 1,600,000 Total Props, 50 QARC’s Plus 1 Digital Deliverable. 

PAGES: 40 Face Only Pages 

TRIM SIZE: 8-1/2” x 11” and 11” x 8-1/2” 

 
Page 2 of 7 Jacket 424-134 

GOVERNMENT TO FURNISH: 

One (1) Adobe Acrobat PDF file for each School Breakfast Photo Prop. NOTE: Two props share a page but 

should be printed individually. PAGE 33: “Milk Mustache” prop plus a Sign prop.

GPO Form 892 (R. 12/17) Proofs 

GPO Form 2678 (departmental random copies-blue label). 

GPO Form 917 (Certificate of Selection). 

GPO Form 915 (Business Reply Label). 

GPO Form 2686 QARC Random copies sampling & shipping instructions. 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

DIGITAL DELIVERABLE: Upon completion, the contractor must furnish one CD-R with final 

production files converted to a single simple Acrobat PDF file "Optimized for Press" with proper color 

mode. CD-R disc must be ISO 9660 compliant. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

contract administrator. 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK 

TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit one "Press Quality" PDF "soft" 

proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed 

product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for 

color match. E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to 

the Agency at gionne.johnsonjones@usda.gov. Contractor must call GPO Contract Compliance Section at (202) 

512-0520 or email compliance@gpo.gov immediately upon E-Mailing proofs and immediately upon receiving the 

returned proofs (or OK E-Mail) back from the Department. Proofs will be withheld not more than (2) workdays 

from receipt at the Department to receipt in the contractor's plant. AFTER EMAIL PROOF APPROVAL 

AFTER EMAIL PROOF APPROVAL 

Two (2) sets of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides an 

option for high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), and 

meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future 

amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. 

Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

Control Strip 2009 or 2013(i1). Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) 

for each color of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas 

consisting of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 
Page 3 of 7 Jacket 424-134 

Send proofs together with the furnished media (copy, electronic files) directly to: Gionne Jones, Upper Marlboro, 

MD 20772 (Complete address to be provided after award). Contractor must call GPO Contract Compliance Section 

at 202512-0520, or e-mail information to compliance@gpo.gov immediately upon sending/delivering proofs and 

immediately upon notification that the proofs are available for pickup at the department. Proofs will be withheld 

not more than (3) workdays from receipt in the department to when they are made available for pickup at the 

department. CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT". Contractor to 

provide return shipping label if one proof needs to be returned. 

PRIOR TOP RODUCTIONSAMPLES Prior to the commencement of production of the contract production 

quantity, the contractor shall submit Three sets of (3) samples to: One sample, proof approval sheet, and return label 

to:  Gionne Jones ((240) 486-3737), Upper Marlboro, MD 20772, One sample to: Sandy Davila ((787) 949-

8131), Clarksville, TN 37042 and One sample to: Evelyn Garcia ((703) 593-2190), Leesburg, VA 20176. (complete 

*residential addresses to be provided after award). 

Samples will be tested for conformance of materials and for construction. Each sample must be constructed as 

specified using the form, materials, equipment, and methods of production, which will be used in producing the 

final product. All samples shall be manufactured at the facilities in which the contract production quantities are to 

be manufactured. 

Samples will be inspected and tested and must comply with the specifications in all respects. The container and 

accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include the GPO jacket, 

and purchase order. The samples must be submitted in sufficient time to allow Government testing of the samples 

and production and shipment in accordance with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples within (5) workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications 

and all other terms and conditions of the contract. A conditional approval shall state any further action required by 

the contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price 

for the production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_13..PDF. 
Page 4 of 7 Jacket 424-134 

JCP Code* L50, White Matte-Coated Cover, Basis Size 20 X 26" 100 lbs. 

NOTE: All stock used must be uniform in shade. 

PRINTING: DIGITAL PRINTING IS NOT ACCEPTABLE. 

Props print face only with type/rule matter, solids, tints, and illustrations, in 4-color process with some type 

reversing out to appear white. 

INK: 4-Color Process 

MARGINS: Follow electronic files/Inadequate Gripper 

 

BINDING: Trim four sides. Die-cut each prop to irregular shape per file setup. See Attachment for visual of 

random die-cutting requirements. 

COLLATING: Collate in order, 40 different Breakfast Photo Props Per Set. 

PACKING: Package each set of photo props into appropriately sized envelope with chipboard inserted to keep 

envelope flat. (Do not shrink wrap photo props). Place Label/Sticker (provided by printer) to outside of each 

envelope. Print on Label/Sticker: School Breakfast Photo Props FNS 936 ** DO NOT BEND** 

Pack packages in cartons suitable to prevent shifting of or damage to materials. Do not shrink wrap contents. 

Label and identify shipping containers with GPO Jacket, name of publication, FNS number (FNS 936), 

approximate number of packages per box. 

 

Pallets must be in good condition and 48" x 40" with opening for fork lift on the 48" side. Pallets to be stacked no 

more than 42-56" high, not to exceed 2,000 lbs. and must include corrugated cardboard corner protectors. 

LABELING AND MARKING (package and/or container label): Reproduce shipping container label from 

furnished repro, fill in appropriate blanks and attach to shipping containers. 

REQUISITION: 3-01105 

JACKET NO.: 424-134 

QUANTITY: __________ 

NUMBER OF BOXES: EX. Box 1 of 4, Box 2 of 4... 

Cartons must be labeled correctly. Mislabeled cartons will be returned for correction at the contractor’s expense. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level II. 

(b) Finishing Attributes -- Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

(b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs/Electronic File 

P-10. Process Color Match Approved Proofs/ Furnished Electronic File 
Page 5 of 7 Jacket 424-134 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The purchase order/specifications will indicate the number required, if any. When ordered, the 

contractor must divide the entire order into equal sublots and select a copy from a different general area of each 

sublot. 

The contractor will be required to execute a statement furnished by GPO certifying that copies were selected as 

directed. Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a 

consideration for award. A copy of the purchase order/specifications must be included. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Jacket and Purchase Order numbers, must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Deliver F.O.B. Destination. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to 

karen.lewis@usda.go. The subject line of this message shall be Distribution Notice for Jacket 424-134, Req. No. 3-

01105. The notice must provide all applicable tracking numbers, shipping method, and Title. Contractor must be 

able to provide copies of all delivery, mailing, and shipping receipts upon agency request. 

Deliver 40,000 Sets of a 40 Photo Prop Set = 1,600,000 Total Props (Includes 200 Departmental Random Blue 

Label Copies of each die-cut photo props) to: US Government Publishing Office, Laurel Publications 

Distribution Center, TEAM NUTRITION C/O RECEIVING – USDA FNS-936, 8660 Cherry Lane, Ste #32, 

Laurel, MD 20707 Phone: 202-512-1401, Email: laurelpdc2@gpo.gov. NOTE: TEAM NUTRITION MUST BE 

IN BOLD AND CAPS. 

NOTE: ** Notify Sandy Davila, sandy.davila@usda.gov at FNS and GPO Warehouse, laurelpdc2@gpo.gov (5) 

business days prior to delivery date. 

Deliver die cut molds to: (*Residential address), Leesburg, VA 20176, Attention: Evelyn Garcia ((703) 593-

2190). *Complete address to be provided after award. 

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the 

certificate may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf 

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by 

the contractor. 

SCHEDULE: The purchase order and GFM will be available via e-mail, GPO File Sharing, or contractor's FTP 

site on January 19, 2023. Deliver complete by February 20, 2023.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information. Submit proofs as soon as the contractor deems necessary in order to comply with the shipping schedule. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. A price must be submitted for each additional 1,000 assembled sets. The price for 

additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not 

be a factor for determination of award. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 
Page 6 of 7 Jacket 424-134 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid 
Page 7 of 7 Jacket 424-134 

JACKET NUMBER BID PRICE: ADDITIONAL/M

Jacket 424-134 $________________ $________________ 

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ___________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy. 

Bidder

 (Contractor Name) (GPO Contractor’s Code) 

 (Street Address) 

 (City – State – Zip Code) 

By

 (Printed Name, and Title of Person Authorized to Sign this Bid) 

 

 (Signature) (Date) 

 (Telephone Number) (Email Address) 

Contracting Officer Review: __________Date: __________ Certifier: __________Date:________

 (Initials) (Initials)