TITLE: DLA Off-Site Document Conversion Services

TERM: Date of Award thru September 30, 2015

DLA Document Services

Program 353-S

(NEW TERM CONTRACT) BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE C

I. DOCUMENT PREPARATION:

(a) Document Preparation . . . per leaf ---------------------------------------------- 1000000 0.015 15,000.00 0.02 20,000.00 0.01 10,000.00 0.0075 

(b) Document Re-assembly . . . per leaf -------------------------------------------- 100000 0.03 3,000.00 0.03 3,000.00 0.02 2,000.00 0.02 

II. SCANNING DOCUMENTS:

(a) Scanning Bi-Tonal -

1. At 300 dpi . . . per printed page --------------------------------------------------- 945000 0.045 42,525.00 0.045 42,525.00 --------------- --------------- 0.064 

2. At 600 dpi . . . per printed page --------------------------------------------------- 105000 0.045 4,725.00 0.06 6,300.00 --------------- --------------- 0.075 

(b) Scanning Grayscale -

1. At 300 dpi . . . per printed page --------------------------------------------------- 270000 0.045 12,150.00 0.055 14,850.00 --------------- --------------- 0.064 

2. At 600 dpi . . . per printed page --------------------------------------------------- 30000 0.045 1,350.00 0.08 2,400.00 --------------- --------------- 0.075 

(c) Scanning Color -

1. At 300 dpi . . . per printed page --------------------------------------------------- 135000 0.045 6,075.00 0.06 8,100.00 --------------- --------------- 0.067 

2. At 600 dpi . . . per printed page --------------------------------------------------- 15000 0.045 675.00 0.10 1,500.00 --------------- --------------- 0.10 

(d) Indexing (file names) . . . per file ------------------------------------------------- 1875 0.05 93.75 0.20 375.00 0.00 0.00 0.25 (e) Indexing (for other than file names) . . . per unit ------------------------------ 16875 0.05 843.75 0.10 1,687.50 0.02 337.50 0.25 

III. SCANNING MAPS/ENGINEERING DRAWINGS:

(a) Scanning Bi-Tonal -

1. At 300 dpi . . . per printed page --------------------------------------------------- 4234 0.055 232.87 0.50 2,117.00 --------------- --------------- 1.00 

2. At 600 dpi . . . per printed page --------------------------------------------------- 470 0.055 25.85 0.80 376.00 --------------- --------------- 2.00 

(b) Scanning Grayscale -

1. At 300 dpi . . . per printed page --------------------------------------------------- 1210 0.055 66.55 0.70 847.00 --------------- --------------- 1.00 

2. At 600 dpi . . . per printed page --------------------------------------------------- 134 0.055 7.37 1.00 134.00 --------------- --------------- 2.25 

(c) Scanning Color -

1. At 300 dpi . . . per printed page --------------------------------------------------- 605 0.055 33.28 1.00 605.00 0.15 90.75 1.25 2. At 600 dpi . . . per printed page --------------------------------------------------- 67 0.055 3.69 2.00 134.00 0.25 16.75 2.50 

(d) Indexing (file names) . . . per file ------------------------------------------------- 20 2.00 40.00 0.50 10.00 --------------- --------------- 0.50 (e) Indexing (for other than file names) . . . per unit ------------------------------ 100 2.00 200.00 0.30 30.00 0.02 2.00 0.50 

IV. PDF HYPERLINKING AND BOOKMARKING:

PDF hyperlinking and bookmarking . . . per link ------------------------------ 8500 0.20 1,700.00 0.30 2,550.00 0.10 850.00 0.02 

V. OUTPUT MEDIA:

(a) Optical Media (CD-R, CD-ROM, DVD, Blueray) . . . per disc ------------- 40 4.00 160.00 15.00 600.00 15.00 600.00 20.00 

(b) External Hard Drive (1 TB) . . . per hard drive -------------------------------- 4 90.00 360.00 150.00 600.00 200.00 800.00 100.00 

(c) Uploading to SFTP . . . per terabyte --------------------------------------------- 4 90.00 360.00 100.00 400.00 400.00 1,600.00 100.00 

VI. DESTRUCTION OF GOVERNMENT FURNISHED MATERIALS:

Destruction of Documents . . . per bankers box ------------------------------ 120 10.00 1,200.00 20.00 2,400.00 5.00 600.00 0.00 

VII. PACKAGING OF GOVERNMENT FUNISHED MATERIALS:

(a) Packing and sealing shipping containers . . . per container --------------- 240 NC 0.00 7.00 1,680.00 1,200.00 288,000.00 20.00 (b) Palletizing . . . per pallet ------------------------------------------------------------ 5 10.00 50.00 100.00 500.00 200.00 1,000.00 50.00 

VIII. PACKING AND DISTRIBUTION OF FINAL PRODUCT

AND RETURN OF GOVERNMENT FURNISHED MATERIALS: 

(a) Packing and sealing shipping containers . . . per container --------------- 140 NC 0.00 7.00 980.00 300.00 42,000.00 5.00 

(b) Palletizing . . . per pallet ------------------------------------------------------------ 5 10.00 50.00 100.00 500.00 200.00 1,000.00 50.00 

CONTRACTOR TOTALS $90,927.10 $115,200.50 --------------- --------------- 

DISCOUNT 0.00% $0.00 0.00% $0.00 --------------- --------------- 2.00% 

DISCOUNTED TOTALS $90,927.10 $115,200.50 --------------- --------------- 

P R O G R A M 3 5 3 - S

COURT RECORD SERV

East Brunswick

ABOUT TIME RESOURCE

Washington, DC

ARDEM INCORPORATED

Hillsborough, NJ

BEST COPY & PRINTING

Gaithersburg, MD

Page 1 of 3
TITLE: DLA Off-Site Document Conversion Services

TERM: Date of Award thru September 30, 2015

DLA Document Services

Program 353-S

(NEW TERM CONTRACT)

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE C

I. DOCUMENT PREPARATION:

(a) Document Preparation . . . per leaf ---------------------------------------------- 1000000 0.033 33000.00 0.05 50000.00 0.025 25000.00 0.005 

(b) Document Re-assembly . . . per leaf -------------------------------------------- 100000 0.033 3300.00 0.03 3000.00 0.018 1800.00 0.005 

II. SCANNING DOCUMENTS:

(a) Scanning Bi-Tonal -

1. At 300 dpi . . . per printed page --------------------------------------------------- 945000 0.054 51030.00 0.08 75600.00 0.044 41580.00 0.033 

2. At 600 dpi . . . per printed page --------------------------------------------------- 105000 0.082 8610.00 0.10 10500.00 0.093 9765.00 0.045 

(b) Scanning Grayscale -

1. At 300 dpi . . . per printed page --------------------------------------------------- 270000 0.054 14580.00 0.10 27000.00 0.096 25920.00 0.035 

2. At 600 dpi . . . per printed page --------------------------------------------------- 30000 0.082 2460.00 0.12 3600.00 0.195 5850.00 0.055 

(c) Scanning Color -

1. At 300 dpi . . . per printed page --------------------------------------------------- 135000 0.054 7290.00 0.16 21600.00 0.099 13365.00 0.055 

2. At 600 dpi . . . per printed page --------------------------------------------------- 15000 0.082 1230.00 0.18 2700.00 0.195 2925.00 0.075 

(d) Indexing (file names) . . . per file ------------------------------------------------- 1875 0.19 356.25 1.00 1875.00 0.25 468.75 NC (e) Indexing (for other than file names) . . . per unit ------------------------------ 16875 0.19 3206.25 1.50 25312.50 0.18 3037.50 0.095 

III. SCANNING MAPS/ENGINEERING DRAWINGS:

(a) Scanning Bi-Tonal -

1. At 300 dpi . . . per printed page --------------------------------------------------- 4234 0.148 626.63 0.20 846.80 0.105 444.57 0.450 

2. At 600 dpi . . . per printed page --------------------------------------------------- 470 0.195 91.65 0.30 141.00 0.210 98.70 0.650 

(b) Scanning Grayscale -

1. At 300 dpi . . . per printed page --------------------------------------------------- 1210 0.148 179.08 0.25 302.50 0.180 217.80 0.590 

2. At 600 dpi . . . per printed page --------------------------------------------------- 134 0.195 26.13 0.35 46.90 0.350 46.90 1.990 

(c) Scanning Color -

1. At 300 dpi . . . per printed page --------------------------------------------------- 605 0.148 89.54 0.40 242.00 0.190 114.95 1.290 2. At 600 dpi . . . per printed page --------------------------------------------------- 67 0.195 13.07 0.45 30.15 0.380 25.46 1.990 

(d) Indexing (file names) . . . per file ------------------------------------------------- 20 0.19 3.80 1.00 20.00 0.390 7.80 0.150 

(e) Indexing (for other than file names) . . . per unit ------------------------------ 100 0.19 19.00 1.50 150.00 0.310 31.00 0.150 

IV. PDF HYPERLINKING AND BOOKMARKING:

PDF hyperlinking and bookmarking . . . per link ------------------------------ 8500 0.22 1870.00 0.25 2125.00 0.130 1105.00 0.10 

V. OUTPUT MEDIA:

(a) Optical Media (CD-R, CD-ROM, DVD, Blueray) . . . per disc ------------- 40 8.80 352.00 20.00 800.00 7.25 290.00 1.95 

(b) External Hard Drive (1 TB) . . . per hard drive -------------------------------- 4 250.00 1000.00 150.00 600.00 189.00 756.00 75.00 

(c) Uploading to SFTP . . . per terabyte --------------------------------------------- 4 NC 0.00 100.00 400.00 90.00 360.00 NC 

VI. DESTRUCTION OF GOVERNMENT FURNISHED MATERIALS:

Destruction of Documents . . . per bankers box ------------------------------ 120 9.80 1176.00 100.00 12000.00 3.30 396.00 2.00 

VII. PACKAGING OF GOVERNMENT FUNISHED MATERIALS:

(a) Packing and sealing shipping containers . . . per container --------------- 240 --------------- --------------- 10.00 2400.00 7.90 1896.00 5.00 (b) Palletizing . . . per pallet ------------------------------------------------------------ 5 --------------- --------------- 25.00 125.00 24.00 120.00 20.00 

VIII. PACKING AND DISTRIBUTION OF FINAL PRODUCT

AND RETURN OF GOVERNMENT FURNISHED MATERIALS: 

(a) Packing and sealing shipping containers . . . per container --------------- 140 --------------- --------------- 10.00 1400.00 7.90 1106.00 5.00 

(b) Palletizing . . . per pallet ------------------------------------------------------------ 5 --------------- --------------- 25.00 125.00 24.00 120.00 20.00 

CONTRACTOR TOTALS --------------- --------------- $242,941.85 $136,847.43 

DISCOUNT --------------- --------------- 2.00% $4,858.84 1.00% $1,368.47 0.00% 

DISCOUNTED TOTALS --------------- --------------- $238,083.01 $135,478.96 

P R O G R A M 3 5 3 - S

LAYTON DOCUMENT 

Marietta, GA

( A W A R D E 

DOCUCON IMAGING SERVICES GRAY GRAPHICS

Plano, TX Capitol Heights, MD

ICM DOCUMENT SOLUTIONS

Phoenix, AZ

Page 2 of 3
TITLE: DLA Off-Site Document Conversion Services

TERM: Date of Award thru September 30, 2015

DLA Document Services

Program 353-S

(NEW TERM CONTRACT)

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE C

I. DOCUMENT PREPARATION:

(a) Document Preparation . . . per leaf ---------------------------------------------- 1000000 0.06 60,000.00 0.01 10,000.00 NC 0.00 0.02 

(b) Document Re-assembly . . . per leaf -------------------------------------------- 100000 0.06 6,000.00 0.015 1,500.00 NC 0.00 0.04 

II. SCANNING DOCUMENTS:

(a) Scanning Bi-Tonal -

1. At 300 dpi . . . per printed page --------------------------------------------------- 945000 0.09 85,050.00 0.06 56,700.00 0.065 61,425.00 0.07 

2. At 600 dpi . . . per printed page --------------------------------------------------- 105000 0.15 15,750.00 0.12 12,600.00 0.065 6,825.00 0.10 

(b) Scanning Grayscale -

1. At 300 dpi . . . per printed page --------------------------------------------------- 270000 0.12 32,400.00 0.07 18,900.00 0.065 17,550.00 0.20 

2. At 600 dpi . . . per printed page --------------------------------------------------- 30000 0.24 7,200.00 0.135 4,050.00 0.065 1,950.00 0.50 

(c) Scanning Color -

1. At 300 dpi . . . per printed page --------------------------------------------------- 135000 0.15 20,250.00 0.125 16,875.00 0.25 33,750.00 0.20 

2. At 600 dpi . . . per printed page --------------------------------------------------- 15000 0.30 4,500.00 0.24 3,600.00 0.25 3,750.00 0.50 

(d) Indexing (file names) . . . per file ------------------------------------------------- 1875 0.20 375.00 0.10 187.50 0.05 93.75 0.10 (e) Indexing (for other than file names) . . . per unit ------------------------------ 16875 0.30 5,062.50 0.055 928.13 0.01 168.75 0.08 

III. SCANNING MAPS/ENGINEERING DRAWINGS:

(a) Scanning Bi-Tonal -

1. At 300 dpi . . . per printed page --------------------------------------------------- 4234 0.15 635.10 0.68 2,879.12 0.79 3,344.86 2.00 

2. At 600 dpi . . . per printed page --------------------------------------------------- 470 0.21 98.70 0.98 460.60 0.79 371.30 5.00 

(b) Scanning Grayscale -

1. At 300 dpi . . . per printed page --------------------------------------------------- 1210 0.21 254.10 0.78 943.80 0.79 955.90 4.00 

2. At 600 dpi . . . per printed page --------------------------------------------------- 134 0.39 52.26 1.13 151.42 1.50 201.00 8.00 

(c) Scanning Color -

1. At 300 dpi . . . per printed page --------------------------------------------------- 605 0.27 163.35 1.65 998.25 3.00 1,815.00 4.00 2. At 600 dpi . . . per printed page --------------------------------------------------- 67 0.45 30.15 2.63 176.21 6.00 402.00 8.00 

(d) Indexing (file names) . . . per file ------------------------------------------------- 20 0.20 4.00 0.10 2.00 0.05 1.00 0.10 

(e) Indexing (for other than file names) . . . per unit ------------------------------ 100 0.30 30.00 0.055 5.50 0.01 1.00 0.08 

IV. PDF HYPERLINKING AND BOOKMARKING:

PDF hyperlinking and bookmarking . . . per link ------------------------------ 8500 0.25 2,125.00 0.20 1,700.00 0.25 2,125.00 0.50 

V. OUTPUT MEDIA:

(a) Optical Media (CD-R, CD-ROM, DVD, Blueray) . . . per disc ------------- 40 30.00 1,200.00 5.00 200.00 5.00 200.00 50.00 

(b) External Hard Drive (1 TB) . . . per hard drive -------------------------------- 4 200.00 800.00 175.00 700.00 120.00 480.00 300.00 

(c) Uploading to SFTP . . . per terabyte --------------------------------------------- 4 200.00 800.00 35.00 140.00 100.00 400.00 150.00 

VI. DESTRUCTION OF GOVERNMENT FURNISHED MATERIALS:

Destruction of Documents . . . per bankers box ------------------------------ 120 15.00 1,800.00 2.00 240.00 3.00 360.00 5.00 

VII. PACKAGING OF GOVERNMENT FUNISHED MATERIALS:

(a) Packing and sealing shipping containers . . . per container --------------- 240 200.00 48,000.00 1.00 240.00 2.00 480.00 5.00 (b) Palletizing . . . per pallet ------------------------------------------------------------ 5 500.00 2,500.00 150.00 750.00 100.00 500.00 20.00 

VIII. PACKING AND DISTRIBUTION OF FINAL PRODUCT

AND RETURN OF GOVERNMENT FURNISHED MATERIALS: 

(a) Packing and sealing shipping containers . . . per container --------------- 140 20.00 2,800.00 1.00 140.00 2.00 280.00 --------------- 

(b) Palletizing . . . per pallet ------------------------------------------------------------ 5 200.00 1,000.00 150.00 750.00 100.00 500.00 --------------- 

CONTRACTOR TOTALS $298,880.16 $135,817.53 $137,929.56 --------------- 

DISCOUNT 0.00% $0.00 0.00% $0.00 0.00% $0.00 --------------- 

DISCOUNTED TOTALS $298,880.16 $135,817.53 $137,929.56 --------------- 

P R O G R A M 3 5 3 - S

Sacramento, C

PERFECT IMAGE, INC. SOFTFILE

Kirkland, WA

RICOH USA

Malvern, PA

RISE BUSINESS SERVICES

Denver, CO

Page 3 of 3
Program 353-S (R-2) Page 1 of 24 

Specifications by MRN 

Reviewed by LDG 

U.S. GOVERNMENT PRINTING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

DLA Off-Site Document Conversion Services 

as requisitioned from the U.S. Government Printing Office (GPO) by the 

DLA Document Services 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning October 1, 2014 and ending 

September 30, 2015, plus up to four (4) optional 12-month extension periods that may be added in accordance 

with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on September 

26, 2014. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Printing Office, Bid Section, Room C-831, Stop: PPSB, 732 North Capitol Street, NW, Washington, 

DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly 

to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified 

with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, 

as revised June 2001. Hand delivered bids are to be taken to: The GPO Bookstore, 710 North Capitol Street, NW, 

Washington, DC between the hours of 8:00 a.m. and 4:00 p.m. on business days and follow the instructions in the 

Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526. 

THIS IS A NEW PROGRAM. This program was formerly part of Program 277-M. Abstract of prices for 

Program 277-M are available by calling the U.S. Government Printing Office, AST-2, at (202) 512-0307. Bidders 

are instructed to adhere to all requirements of the solicitation. Special attention is directed to the following 

provisions: Service Contract Act of 1965 and Employees Rights on Government Contracts (EXHIBIT A). 

For information of a technical nature before award, call Linda Giacomo at (202) 512-0307. For contract 

administration after award, call Ken Kerns at (202) 512-0307. (No collect calls.) 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of the specifications before bidding. Special attention 

is directed to the following items which differ significantly from the previous contract:

GPO CONTRACT TERMS (Specified on page 2 of 24) 

SUBCONTRACTING (Specified on page 2 of 24)

BACKGROUND (Specified on page 15 of 24) 

DOCUMENT CLEAN-UP (Specified on page 15 of 24)

MICROFILM/FICHE TO DIGITAL MEDIA CONVERSION is deleted. 

OCR/ICR/INTELLIGENT CONVERSION OR KEYSTROKING (Specified on page 16 of 24) 

INDEXING (Specified on page 16 of 24) 

PDF AND WORD PROCESSING CONVERSION (Specified on page 16 of 24)

PACKAGING AND PICKUP OF GOVERNMENT FURNISHED MATERIALS (Specified on page 16 of 24) 

SECTION 3. – DETERMINATION OF AWARD (Specified on page 20 of 24) 

SECTION 4 – SCHEDULE OF PRICES (Starting on page 21 of 24)
DLA Off-Site Document Conversion Services Page 2 of 24 

353-S (R-2) (09/15) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also 

cancels and supersedes any other disputes language currently included in existing contractual actions. 

SUBCONTRACTING: The predominant production function of this contract is document conversion. 

Subcontracting will be allowed for packaging, pickup, and destruction of Government furnished materials. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from October 1, 2014 through September 30, 2015, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending June 30, 2014 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 
DLA Off-Site Document Conversion Services Page 3 of 24 

353-S (R-2) (09/15) 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an off-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

PREAWARD TEST: The contractor being considered for award may be required to demonstrate their ability to 

perform the functions required in these specifications by completing a preaward test. The Government may waive 

the preaward test if there is other evidence that, in the opinion of the Contracting Officer, indicates that the 

contractor being considered for award has the capability to successfully perform the functions required. 

For the preaward test, a job representative of the functions to be performed under these specifications will be 

provided on the same media stipulated in the specifications. 

The preaward test samples must be of the type required by these specifications and are to be delivered to the 

requested DLA site marked for “PREAWARD TEST SAMPLES FOR PROGRAM 353-S” within two (2) workdays 

of receipt of the furnished preaward test materials. 

If preaward test samples are disapproved by the Government, the contractor may be permitted, at the option of the 

Government, additional time to correct defects and/or submit additional test samples if so notified by the 

Contracting Officer. 

In the event the additional preaward test samples are disapproved by the Government, the contractor shall be 

deemed to have failed to comply with the applicable requirements of these specifications and may be reason for a 

determination of non-responsibility. 

Failure to perform the preaward test functions in accordance with these specifications may be reason for a 

determination of non-responsibility. In addition, the contractor’s failure to successfully complete this test within 

two (2) workdays may also result in a determination of non-responsibility. The Contracting Officer may grant a 

period in excess of two (2) workdays, if in his/her opinion, there is reason to believe that the contractor is making 

great progress in meeting the contract specifications. 

No charges will be allowed for costs incurred in the performance of this preaward test. 

SECURITY REQUIREMENTS: Protection of Sensitive and Personally Identifiable Information (PII) – 

Personally identifiable information is “any information which can be used to distinguish or trace an individual’s 

identity, such as their name, social security number, biometric records, etc., alone or when combined with other 

personal or identifying information which is linked or linkable to a specific individual, such as date and place of 

birth, mother’s maiden name, etc.” 

For the purpose of this contract, “off-site” is defined as performing at the contractor’s facility. For each order 

placed, each contractor employee(s) performing on this contract will be required to sign a non-disclosure 

statement. 

(a) The contractor shall restrict access to all information obtained in the performance of this contract to those 

employees and officials who need it to perform the contract. Employees and officials who need access to 

information for performance of the contract will be determined at the postaward conference between the 

Contracting Officer, DLA, and the responsible contractor representative. 
DLA Off-Site Document Conversion Services Page 4 of 24 

353-S (R-2) (09/15) 

(b) The contractor shall process all information obtained in the performance of this contract under the 

immediate supervision and control of authorized personnel and in a manner that will protect the 

confidentiality of the records in such a way that unauthorized persons cannot retrieve any such records. 

 (c) The contractor shall inform all personnel with access to the information in the performance of this 

contract of the confidential nature of the information and the safeguards required to protect this 

information from improper disclosure. 

(d) For knowingly disclosing information in violation of the Privacy Act, the contractor and the contractor’s 

employees may be subject to the criminal penalties as set forth in 5 U.S.C Section 552a (i)(1), which is 

made applicable to contractors by 5 U.S.C. 552a (m)(1) to the same extent as employees of the 

Government. 

(e) The contractor shall ensure that each contractor employee with access to information knows the 

prescribed rules of conduct, and that each contractor employee is aware that he/she may be subject to 

criminal penalties for violations. 

(f) All information obtained for use in the performance of this contract shall, at all times, be stored in an area 

that is physically safe from unauthorized access. 

(g) The Government reserves the right to conduct off-site visits to review the contractor’s documentation and 

in-house procedures for protection of information. 

SECURITY OF DATA: The contractor shall not release or sell, to any person, any technical or other data 

received from the Government under the contract; nor shall the contractor use the data for any purpose other than 

that for which it was provided to the contractor under the terms of the contract. 

DATA RIGHTS: All data and materials furnished and/or produced in the performance of this contract shall be 

the sole property of the Government. The contractor agrees not to assert rights or to establish any claim to such 

data/materials in whole or in part in any manner or form, or to authorize others to do so, without prior written 

consent of the Contracting Officer. 

WARNING: All contractor employees performing on this contract are required to be U.S. citizens and 

may be required to show proof of citizenship prior to commencement of work. 

The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government 

which are not consumed in the preparation of the work or which are generated as a result of this contract. Proper 

precautions shall be taken to ensure that all Government supplied materials are protected from damage. The 

Government furnished materials shall be returned in the same condition as originally furnished. 

Proper control and handling must be maintained at all times to prevent any information, data, or materials 

required to produce the products ordered under these specifications from falling into unauthorized hands. 

All erroneous/extra copies produced by the contractor are to be destroyed. (See DISPOSAL OF WASTE 

MATERIALS.) 

SECURITY CONTROL PLANS: The contractor shall maintain, in operation, an effective security system 

where items by these specifications are produced and/or stored (awaiting distribution or disposal) to assure against 

theft and/or the product falling into unauthorized hands. 

Contractor is cautioned that no Government provided information shall be used for non-Government business. 

Specifically, no Government information shall be used for the benefit of a third party. 

The Government retains the right to conduct off-site security reviews at any time during the term of the contract. 
DLA Off-Site Document Conversion Services Page 5 of 24 

353-S (R-2) (09/15) 

The contractor shall present, in writing, to the Contracting Officer within two (2) calendar days of being notified 

to do so by the Contracting Officer or his/her representative, detailed plans for the following activities. The 

workday after notification to submit will be the first day of the schedule. 

THESE PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE GOVERNMENT 

AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. 

The Security Control Plans shall provide in detail, at a minimum: 

 How Government files (data) will be secured to prevent disclosure to a third party prior to and after 

termination of contract. 

 How all accountable materials will be handled throughout all phases of production. 

 How the disposal of waste materials will be handled. 

 List of subcontractor(s) and their specific function. 

 How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract, 

shall be adhered to by the contractor and/or subcontractor(s). 

Option Years – For each option year that may be exercised, the contractor will be required to re-submit, in 

writing, the above plans detailing any changes and/or revisions that may have occurred. The contractor should be 

prepared to submit these plans to GPO within five (5) calendar days of notification of the option year being 

exercised.

If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement 

confirming that the current plans are still in effect. 

DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials 

used in the production of sensitive records will be definitively destroyed (i.e., burning, pulping, shredding, 

macerating, or other suitable similar means). Electronic records must be definitively destroyed in a manner that 

prevents reconstruction. Definitively destroying the records means the material cannot be reassembled and used in 

an inappropriate manner in violation of law and regulations. Sensitive records are records that are exempted from 

disclosure by statue, including the Privacy Act or regulation. Contractor required to show proof of disposal. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. GPO (Washington, DC) or DLA (Alexandria, VA), immediately after award. 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from October 1, 2014 through September 30, 2015, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued,” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or 

otherwise furnished to the contractor in conformance with the schedule. 
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353-S (R-2) (09/15) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties. 

PRIVACY ACT 

(a) The contractor agrees: 

 (1) to comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in the 

design, development, or operation of any system of records on individuals in order to accomplish an 

agency function when the contract specifically identifies (i) the system or systems of records and (ii) the 

work to be performed by the contractor in terms of any one or combination of the following: (A) design, 

(B) development, or (C) operation; 

 (2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in the 

proposed subcontract requires the design, development, or operation of a system of records on individuals 

to accomplish an agency function; and, 

 (3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract 

which require the design, development, or operation of such a system of records. 
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353-S (R-2) (09/15) 

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to accomplish 

an agency function, and criminal penalties may be imposed upon the officers or employees of the agency 

where the violation concerns the operation of a system of records on individuals to accomplish an agency 

function. For purposes of the Act when the contract is for the operation of a system of records on individuals 

to accomplish an agency function, the contractor and any employee of the contractor is considered to be an 

employee of the agency. 

(c) The terms used in this clause have the following meanings: 

 (1) “Operation of a system of records” means performance of any of the activities associated with 

maintaining the system of records including the collection, use, and dissemination of records. 

 (2) “Record” means any item, collection or grouping of information about an individual that is maintained by 

an agency, including, but not limited to, his education, financial transactions, medical history, and 

criminal or employment history and that contains his name, or the identifying number, symbol, or other 

identifying particular assigned to the individual, such as a finger or voice print or a photograph. 

 (3) “System of records” on individuals means a group of any records under the control of any agency from 

which information is retrieved by the name of the individual or by some identifying number, symbol, or 

other identifying particular assigned to the individual. 

CRIMINAL SANCTIONS: It is incumbent upon the contractor to inform its officers and employees of the 

penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a. Specifically, 5 U.S.C. 552a 

(i)(1) which is made applicable to contractors by 5 U.S.C. 552a (m)(1), provides that any officer or employee of 

an agency, who by virtue of his/her employment of official position, has possession of or access to agency records 

which contain individually identifiable information, the disclosure of which is prohibited by the Privacy Act or 

regulations established thereunder, and who knowing that disclosure of the specific material is prohibited, 

willfully discloses the material in any manner to any person or agency not entitled to receive it, shall be guilty of a 

misdemeanor and fined not more than $10,000.00. 

SERVICE CONTRACT ACT OF 1965 applies as Amended. 

(a) Definitions. “Act” as used in this clause, means the Service Contract Act of 1965, as amended (41 U.S.C. 

351, et seq.). 

“Contractor,” as used in this clause or in any subcontract, shall be deemed to refer to the subcontractor, 

except in the term “Government Prime Contractor.” 

“Service employee” means any person engaged in the performance of this contract other than any person 

employed in a bona fide executive, administrative, or professional capacity, as these terms are defined in 

Part 541 of Title 29, Code of Federal Regulations, as revised. It includes all such persons regardless of 

any contractual relationship that may be alleged to exist between a contractor or subcontractor and such 

persons. 

(b) Applicability. This contract is subject to the following provisions and to all other applicable provisions of 

the Act and regulations of the Secretary of Labor (29 CFR Part 4). This clause does not apply to contracts 

or subcontracts administratively exempted by the Secretary of Labor or exempted by 41 U.S.C. 356, 

interpreted in subpart C of 29 CFR part 4. 
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353-S (R-2) (09/15) 

(c) Compensation. (1) Each service employee employed in the performance of this contract by the Contractor 

or any subcontractor shall be paid not less than the minimum monetary wages and shall be furnished 

fringe benefits in accordance with the wages and fringe benefits determined by the Secretary of Labor, or 

authorized representative, as specified in any wage determination attached to this contract. 

(2)(i) If a wage determination is attached to this contract, the Contractor shall classify any class of 

service employee which is not listed therein and which is to be employed under the contract (i.e., 

the work to be performed is not performed by any classifications listed in the wage determination) 

so as to provide a reasonable relationship (i.e., appropriate level of skill comparison) between such 

unlisted classifications and the classifications listed in the wage determination. Such conformed 

class of employees shall be paid the monetary wages and furnished the fringe benefits as are 

determined pursuant to the procedures in this paragraph (c). 

(ii) This conforming procedure shall be initiated by the Contractor prior to the performance of contract 

work by the unlisted class of employee. The Contractor shall submit Standard Form (SF) 1444, 

Request For Authorization of Additional Classification and Rate, to the Contracting Officer no 

later than 30 days after the unlisted class of employee performs any contract work. The 

Contracting Officer shall review the proposed classification and rate and promptly submit the 

completed SF 1444 (which must include information regarding the agreement or disagreement of 

the employees’ authorized representatives or the employees themselves together with the agency 

recommendation), and all pertinent information to the Wage and Hour Division, Employment 

Standards Administration, U.S. Department of Labor. The Wage and Hour Division will approve, 

modify, or disapprove the action or render a final determination in the event of disagreement 

within 30 days of receipt or will notify the Contracting Officer within 30 days of receipt that 

additional time is necessary. 

 (iii) The final determination of the conformance action by the Wage and Hour Division shall be 

transmitted to the Contracting Officer who shall promptly notify the Contractor of the action 

taken. Each affected employee shall be furnished by the Contractor with a written copy of such 

determination or it shall be posted as part of the wage determination. 

 (iv)(A) The process of establishing wage and fringe benefit rates that bear a reasonable relationship to 

those listed in a wage determination cannot be reduced to any single formula. The approach 

used may vary from wage determination to wage determination depending on the 

circumstances. Standard wage and salary administration practices which rank various job 

classifications by pay grade pursuant to point schemes or other job factors may, for example, 

be relied upon. Guidance may also be obtained from the way different jobs are rated under 

Federal pay systems (Federal Wage Board Pay System and the General Schedule) or from 

other wage determinations issued in the same locality. Basic to the establishment of any 

conformable wage rate(s) is the concept that a pay relationship should be maintained between 

job classifications based on the skill required and the duties performed. 
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353-S (R-2) (09/15) 

 (B) In the case of a contract modification, an exercise of an option, or extension of an existing 

contract, or in any other case where a Contractor succeeds a contract under which the 

classification in question was previously conformed pursuant to paragraph (c) of this clause, a 

new conformed wage rate and fringe benefits may be assigned to the conformed classification 

by indexing (i.e., adjusting) the previous conformed rate and fringe benefits by an amount 

equal to the average (mean) percentage increase (or decrease, where appropriate) between the 

wages and fringe benefits specified for all classifications to be used on the contract which are 

listed in the current wage determination, and those specified for the corresponding 

classifications in the previously applicable wage determination. Where conforming actions are 

accomplished in accordance with this paragraph prior to the performance of contract work by 

the unlisted class of employees, the Contractor shall advise the Contracting Officer of the 

action taken but the other procedures in subdivision (c)(2)(ii) of this clause need not be 

followed. 

 (C) No employee engaged in performing work on this contract shall in any event be paid less than 

the currently applicable minimum wage specified under section 6(a)(1) of the Fair Labor 

Standards Act of 1938, as amended. 

 (v) The wage rate and fringe benefits finally determined under this subparagraph (c)(2) of this clause 

shall be paid to all employees performing in the classification from the first day on which contract 

work is performed by them in the classification. Failure to pay the unlisted employees the 

compensation agreed upon by the interested parties and/or finally determined by the Wage and 

Hour Division retroactive to the date such class of employees commenced contract work shall be a 

violation of the Act and this contract. 

(vi) Upon discovery of failure to comply with subparagraph (c)(2) of this clause, the Wage and Hour 

Division shall make a final determination of conformed classification, wage rate, and/or fringe 

benefits which shall be retroactive to the date such class or classes of employees commenced 

contract work. 

(3) Adjustment of Compensation. If the term of this contract is more than 1 year, the minimum monetary 

wages and fringe benefits required to be paid or furnished there under to service employees under this 

contract shall be subject to adjustment after 1 year and not less than once every 2 years, under wage 

determinations issued by the Wage and Hour Division. 

(d) Obligation to Furnish Fringe Benefits. The Contractor or subcontractor may discharge the obligation to 

furnish fringe benefits specified in the attachment or determined under subparagraph (c)(2) by furnishing 

equivalent combinations of bona fide fringe benefits, or by making equivalent or differential cash 

payments, only in accordance with subpart D of 29 CFR Part 4. 

(e) Minimum Wage. In the absence of a minimum wage attachment for this contract, neither the Contractor 

nor any subcontractor under this contract shall pay any person performing work under this contract 

(regardless of whether the person is a service employee) less than the minimum wage specified by section 

6(a)(1) of the Fair Labor Standards Act of 1938. Nothing in this clause shall relieve the Contractor or any 

 subcontractor of any other obligation under law or contract for payment of a higher wage to any 

employee. 
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353-S (R-2) (09/15) 

(f) Successor Contracts. If this contract succeeds a contract subject to the Act, under which substantially the 

same services were furnished in the same locality and service employees were paid wages and fringe 

benefits provided for in a collective bargaining agreement, in the absence of the minimum wage 

attachment for this contract setting forth such collectively bargained wage rates and fringe benefits, 

neither the Contractor nor any subcontractor under this contract shall pay any service employee 

performing any of the contract work (regardless of whether or not such employee was employed under the 

predecessor contract), less than the wages and fringe benefits provided for in such collective bargaining 

agreement, to which such employee would be entitled if employed under the predecessor contract, 

including accrued wages and fringe benefits and any prospective increases in wages and fringe benefits 

provided for under such agreement. No Contractor or subcontractor under this contract may be relieved 

 of the foregoing obligation unless the limitations of 29 CFR 4.1b(b) apply or unless the Secretary of 

Labor or the Secretary’s authorized representative finds, after a hearing as provided in 29 CFR 4.10 that 

the wages and/or fringe benefits provided for in such agreement are substantially at variance with those 

which prevail for services of a character similar in the locality, or determines, as provided in 29 CFR 

4.11, that the collective bargaining agreement applicable to service employees employed under the 

predecessor contract was not entered into as a result of arm’s length negotiations. Where it is found in 

accordance with the review procedures provided in 29 CFR 4.10 and/or 4.11 and parts 6 and 8 that some 

or all of the wages and/or fringe benefits contained in a predecessor Contractor's collective bargaining 

agreement are substantially at variance with those which prevail for services of a character similar in the 

locality, and/or that the collective bargaining agreement applicable to service employees employed under 

the predecessor contract was not entered into as a result of arm’s length negotiations, the Department will 

issue a new or revised determination setting forth the applicable wage rates and fringe benefits. Such 

determination shall be made a part of the contract or subcontract, in accordance with the decision of the 

Administrator, the Administrative Law Judge, or the Board of Service Contract Appeals, as the case may 

be, irrespective of whether such issuance occurs prior to or after the award of a contract or subcontract 

(53 Comp. Gen. 401 (1973)). In the case of a wage determination issued solely as a result of a finding of 

substantial variance, such determination shall be effective as of the date of the final administrative 

decision. 

(g) Notification to employees. The Contractor and any subcontractor under this contract shall notify each 

service employee commencing work on this contract of the minimum monetary wage and any fringe 

benefits required to be paid pursuant to this contract, or shall post the wage determinations attached to this 

contract. The poster provided by the Department of Labor (Publication WH 1313) shall be posted in a 

prominent and accessible place at the worksite. Failure to comply with this requirement is a violation of 

section 2(a)(4) of the Act and of this contract. 

(h) Safe and Sanitary Working Conditions. The Contractor or subcontractor shall not permit any part of the 

services called for by this contract to be performed in buildings or surroundings or under working 

conditions provided by or under the control or supervision of the Contractor or subcontractor which are 

unsanitary or hazardous, or dangerous to the health or safety of the service employees. The Contractor or 

subcontractor shall comply with the safety and health standards applied under 29 CFR Part 1925. 

(h) Records. (1) The Contractor and each subcontractor performing work subject to the Act shall make and 

maintain for 3 years from the completion of the work and make them available for inspection and 

transcription by authorized representatives of the Wage and Hour Division, Employment Standards 

Administration a record of the following: 

 

 (i) For each employee subject to the Act- 

(A) Name and address and social security number, 
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353-S (R-2) (09/15) 

(B) Correct work classification or classifications, rate or rates of monetary wages paid and fringe 

benefits provided, rate or rates of payments in lieu of fringe benefits, and total daily or weekly 

compensation; 

(C) Daily and weekly hours worked by each employee; and, 

(D) Any deductions, rebates, or refunds from the total daily or weekly compensation of each 

employee. 

(ii) For those classes of service employees not included in any wage determination attached to this 

contract, wage rates or fringe benefits determined by the interested parties or by the Administrator or 

authorized representative under the terms of paragraph (c) of this clause. A copy of the report 

required by subdivision (c)(2)(ii) of this clause will fulfill this requirement. 

(iii) Any list of the predecessor Contractor’s employees which had been furnished to the Contractor as 

prescribed by paragraph (n) of this clause. 

(2) The Contractor shall also make available a copy of this contract for inspection or transcription by 

authorized representatives of the Wage and Hour Division. 

(3) Failure to make and maintain or to make available these records for inspection and transcription shall 

be a violation of the regulations and this contract, and in the case of failure to produce these records, 

the Contracting Officer, upon direction of the Department of Labor and notification to the Contractor, 

shall take action to cause suspension of any further payment or advance of funds until the violation 

ceases. 

(4) The Contractor shall permit authorized representatives of the Wage and Hour Division to conduct 

interviews with employees at the worksite during normal working hours. 

(j) Pay Periods. The Contractor shall unconditionally pay to each employee subject to the Act all wages due 

free and clear and without subsequent deduction (except as otherwise provided by law or regulations, 29 

CFR part 4), rebate, or kickback on any account. These payments shall be made no later than one pay 

period following the end of the regular pay period in which the wages were earned or accrued. A pay 

period under this Act may not be of any duration longer than semi-monthly. 

(k) Withholding of Payment and Termination of Contract. The Contracting Officer shall withhold or cause to 

be withheld from the Government Prime Contractor under this or any other Government contract with the 

Prime Contractor such sums as an appropriate official of the Department of Labor, requests or such sums 

as an appropriate official of the Department of Labor, requests or such sums as the Contracting Officer 

decides may be necessary to pay underpaid employees employed by the Contractor or subcontractor. In 

the event of failure to pay any employees subject to the Act all or part of the wages or fringe benefits due 

under the Act, the Contracting Officer may, after authorization or by direction of the Department of Labor 

and written notification to the Contractor, take action to cause suspension of any further payment or 

advance of funds until such violations have ceased. Additionally, any failure to comply with the 

requirements of this clause may be grounds for termination of the right to proceed with the contract work. 

In such event, the Government may enter into other contracts or arrangements for completion of the work, 

charging the Contractor in default with any additional cost. 

(l) Subcontracts. The Contractor agrees to insert this clause in all subcontracts subject to the Act. 
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(m) Collective Bargaining Agreements Applicable to Service Employees. If wages to be paid or fringe 

benefits to be furnished any service employees employed by the Government Prime Contractor or any 

subcontractor under the contract are provided for in a collective bargaining agreement which is or will be 

effective during any period in which the contract is being performed, the Government Prime Contractor 

shall report such fact to the Contracting Officer, together with full information as to the application and 

accrual of such wages and fringe benefits, including any prospective increases, to service employees 

engaged in work on the contract, and a copy of the collective bargaining agreement. Such report shall be 

made upon commencing performance of the contract, in the case of collective bargaining agreements 

effective at such time, and in the case of such agreements of provisions or amendments thereof effective 

 at a later time during the period of contract performance, such agreements shall be reported promptly after 

negotiations thereof. 

(n) Seniority List. Not less than 10 days prior to completion of any contract being performed at a Federal 

facility where service employees may be retained in the performance of the succeeding contract and 

subject to a wage determination which contains vacation or other benefit provisions based upon length of 

service with a Contractor (predecessor) or successor (29 CFR 4.173), the incumbent Prime Contractor 

shall furnish the Contracting Officer a certified list of names of all service employees on the Contractor's 

or subcontractor's payroll during the last month of contract performance. Such list shall also contain 

anniversary dates of employment on the contract either with the current or predecessor Contractors of 

each such service employee. The Contracting Officer shall turn over such list to the successor Contractor 

at the commencement of the succeeding contract. 

(o) Rulings and Interpretations. Rulings and interpretations of the Act are contained in Regulations, 29 CFR 

part 4. 

(p) Contractor’s Certification. (1) By entering into this contract, the Contractor (and officials thereof) 

certifies that neither it (nor he or she) nor any person or firm who has a substantial interest in the 

Contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue of the 

sanctions imposed under section 5 of the Act. 

(2) No part of this contract shall be subcontracted to any person or firm ineligible for award of a 

Government contract under section 5 of the Act. 

(3) The penalty for making false statement is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001. 

(q) Variations, Tolerances, and Exemptions Involving Employment. Notwithstanding any of the provisions 

in paragraphs (b) through (o) of this clause, the following employees may be employed in accordance 

with the following variations, tolerances, and exemptions, which the Secretary of Labor, pursuant to 

section 4(b) of the Act prior to its amendment by Pub. L.92-473, found to be necessary and proper in the 

public interest or to avoid serious impairment of the conduct of Government business: 

(1) Apprentices, student-learners, and workers whose earning capacity is impaired by age, physical or 

mental deficiency or injury may be employed at wages lower than the minimum wages otherwise 

required by section 2(a)(1) or 2(b)(1) of the Act, without diminishing any fringe benefits or cash 

payments in lieu thereof required under section 2(a)(2) of the Act, in accordance with the conditions 

and procedures prescribed for the employment of apprentices, student-learners, handicapped persons, 

and handicapped clients of sheltered workshops under section 14 of the Fair Labor Standards Act of 

1938, in the regulations issued by the Administrator (29 CFR Parts 520, 521, 524, and 525). 
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353-S (R-2) (09/15) 

(2) The Administrator will issue certificates under the Act for the employment of apprentices, studentlearners, handicapped persons, or handicapped clients of sheltered workshops not subject to the Fair 

Labor Standards Act of 1938, or subject to different minimum rates of pay under the two Acts, 

authorizing appropriate rates of minimum wages (but without changing requirements concerning 

fringe benefits or supplementary cash payments in lieu thereof), applying procedures prescribed by 

the applicable regulations issued under the Fair Labor Standards Act of 1938 (29 CFR Parts 520, 521, 

524, 525); 

(3) The Administrator will also withdraw, annul, or cancel such certificates in accordance with the 

regulations in 29 CFR parts 525 and 528. 

(r) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they 

perform when they are employed and individually registered in a bona fide apprenticeship program 

registered with a State apprenticeship agency which is recognized by the U.S. Department of Labor, or if 

no such recognized agency exists in a State, under a program registered with the Bureau of 

Apprenticeship and Training, Employment and Training Administration, U.S. Department of Labor. Any 

employee who is not registered as an apprentice in an approved program shall be paid the wage rate and 

fringe benefits contained in the applicable wage determination for the journeyman classifications of work 

actually performed. The wage rates paid apprentices shall not be less than the wage rate for their level of 

progress set forth in the registered program, expressed as the appropriate percentage of the journeyman's 

rate contained in the applicable wage determination. The allowable ratio of apprentices to journeymen 

employed on the contract work in any craft classification shall not be greater than the ratio permitted to 

the contractor as to his entire work force under the registered program. 

(s) Tips. An employee engaged in an occupation in which the employee customarily and regularly receives 

more than $30 a month in tips may have the amount of these tips credited by the employer against the 

minimum wage required by section 2(a)(1) or section 2(b)(1) of the Act, in accordance with Regulations, 

29 CFR Part 531. However, the amount of credit shall not exceed $1.34 per hour beginning January 1, 

1981. To use this provision- 

(1) The employer must inform tipped employees about this tip credit allowance before the credit is 

utilized; 

(2) The employees must be allowed to retain all tips (individually or through a pooling arrangement and 

regardless of whether the employer elects to take a credit for tips received); 

(3) The employer must be able to show by records that the employee receives at least the applicable 

Service Contract Act minimum wage through the combination of direct wages and tip credit; and 

(4) The use of such tip credit must have been permitted under any predecessor collective bargaining 

agreement applicable by virtue of section 4(c) of the Act. 

(t) Disputes Concerning Labor Standards. The U.S. Department of Labor has set forth in 29 CFR parts 4, 6, 

and 8 procedures for resolving disputes concerning labor standards requirements. Such disputes shall be 

resolved in accordance with those procedures and not the Disputes clause of this contract. Disputes 

within the meaning of this clause include disputes between the Contractor (or any of its subcontractors) 

and the contracting agency, the U.S. Department of Labor, or the employees or their representatives. 

NOTE: SPECIAL EMPHASIS TO THE AFFECT THAT EMPLOYEE COMPENSATION MUST BE AT 

TIME AND HALF. (REFERENCE: OVERTIME PAY/WAGE HOUR PUBLICATION 1313). 
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The contractor shall pay the determined wage rate and fringe benefits to all employees performing in the stated 

classification, which includes annual leave and pay for holidays as described in the Service Contract Act of 1965 

and the attached wage determination. The Government is not responsible for these benefits. 

PAYMENT: During the first week of each month, the contractor shall submit an monthly itemized statement for 

billing for all work performed (per print order) during the previous month (including all required backup 

documentation) to the ordering agency for examination and certification as to the correctness of the billing. 

Contractor must submit billing to the DLA representative specified on the print order. 

The monthly billing statement (per print order) must include all work performed for all required locations 

specified on the print order. Contractor must break down the work required for each location on a single print 

order. 

Upon completion of each order, the contractor must submit all shipping receipts for the delivery of final 

product (output media, when required) and/or the return of furnished materials (when required) with the final 

billing for that order. The contractor may submit shipping receipts for the pickup of furnished materials with 

the next month’s billing for that order or with the final billing for that order. 

After agency verification, submit all billing invoices to: U.S. Government Printing Office, Comptroller, Stop: 

FMCE, Financial Management Service, Washington, DC 2040l. (NOTE: GPO offers a Contractor Fax Billing 

System. Please visit the GPO website for additional information.) 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
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SECTION 2 - SPECIFICATIONS 

SCOPE: These specifications cover off-site document conversion services requiring such operations as pickup of 

furnished materials, document preparation, scanning, OCR/ICR conversion, indexing, saving to various output 

media, packing, and distribution. 

TITLE: DLA Off-Site Document Conversion Services. 

For the purpose of this contract, “off-site” is defined as performing at the contractor’s facility. 

BACKGROUND: The DLA Document Services mission includes providing document automation services to 

the Department of Defense (DOD). This includes the electronic conversion, retrieval, production, and distribution 

of both digital and hard copy information for DLA customers throughout the Continental United States to include 

conversion requirements shipped in from DLA overseas locations. 

The process of document conversion involves state-of-the-art scanning of the original document’s text and 

graphic image into digital data which is then transferred to a new media and formatted for use in a document 

imaging and storage system. Comprehensive document conversion services are used to transfer text and graphic 

images in existing documents (e.g., correspondence, files, technical manuals, land records, charts, engineering 

drawings, legal instruments, etc.) in hard copy format onto a new delivery/storage media (see OUTPUT MEDIA 

specified herein) in PDF image files required for use in a document imaging and storage system. Customized 

coding and indexing options are also required as part of the document conversion process. Complete document 

conversion services will be used for unclassified, sensitive, PII/FOUO/NOFORN documents using contractor 

facilities. 

FREQUENCY OF ORDERS: Up to approximately 30 orders per year. 

The Government reserves the right to increase or decrease by up to 25% the total number of units ordered 

annually for each item. 

NUMBER OF PAGES: Approximately 20,000 to 2,500,000 pages per order. 

Majority of orders placed will be for 100,000 pages or less. Multiple functions may be required on the same print 

order for the specified number of pages (e.g., document preparation for 100,000 pages, scanning of 100,000 

pages, etc.). 

GOVERNMENT TO FURNISH: Hard copy, soft copy (electronic), microfiche, microfilm, and roll film will be 

furnished. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications. 

Immediately upon award, contractor must provide the ordering agency a main point of contact (POC) and a 

backup POC to handle all communications with DLA Document Services (including all various locations). 

DOCUMENT PREPARATION: The contractor shall provide document preparation services to include, but not 

limited to, pre- and post-document handling services and document reconstruction services. 

DOCUMENT CLEAN-UP: The contractor shall provide automated document clean-up services to include, but 

not limited to, de-speckling, line straightening, basic thresholding, background removal, correction of linear 

distortion, drop out, and limited line removal. 
DLA Off-Site Document Conversion Services Page 16 of 24 

353-S (R-2) (09/15) 

PAPER CONVERSION: The contractor shall provide paper document conversion services to include, but not 

limited to, scanning hard copy documents to digital format and then converting the digital documents to desired 

formats (ranging from 300 or 600 dpi) as specified on the print order. 

DRAWING AND MAP CONVERSION: The contractor shall provide drawing and map conversion services to 

include, but not limited to, conversion of drawings and maps to raster images, scanning and conversion to desired 

formats (ranging from 300 or 600 dpi) as specified on the print order. 

Contractor will be required to scan/convert C through E size maps/drawings as established by ANSI standards. 

OPTICAL/INTELLIGENT CHARACTER RECOGNITION (OCR/ICR)/INTELLIGENT CONVERSION 

OR KEYSTROKING: The contractor shall provide OCR/ICR or keystroking and data entry services to include, 

but not limited to, OCR/ICR/keystroking and data entry with a high standard accuracy level. The contractor shall 

be required to meet 97% in both converted text and numerics. 

INDEXING: Contractor must index files names as specified on the print order. Each file name may be up to 30 

characters. 

Additional indexing for other than file names may be required. When ordered, contractor is required to index up 

to five (5) fields per file. Fields to be specified on each print order. Each field may be comprised of multiple 

units. Each unit may be up to 30 characters. When indexing of fields is required, the Government will provide an 

electronic database. 

PORTABLE DOCUMENT FORMAT (PDF) AND WORD PROCESSING CONVERSION: The contractor 

shall convert hard copy (containing text and graphics) to PDF to include, but not limited to, image only, 

hyperlinking, bookmarking, editing services, and file cataloging services equal to the source with retained fonts 

and formats. 

OUTPUT MEDIA: The contractor shall provide output media services to include, but not limited to, Optical 

Media (CD-R, CD-ROM, DVD, or Blueray) in standard industry formats in the number of copies specified; 

External Hard Drives (approximately 1 terabyte (TB) in capacity) in standard industry formats; and/or, uploading 

to the ordering agency’s Secure File Transfer Protocol (SFTP) site as specified below. 

Majority of orders will require saving to a DVD. 

SECURE FILE TRANSFER PROTOCOL (SFTP): When specified, after the scanning/conversion process, 

the contractor may be required to upload the scanned documents to the ordering agency’s SFTP, either in 

conjunction with, or in lieu of, saving to specified output media. 

PRINTING ON DISCS: The contractor shall print directly onto each disc (in black only) the identifying 

information as specified on the print order. Adhesive labels are not acceptable. 

DATA RECONCILIATION: Digitized data will be reconciled with the agency’s data that has previously been 

captured during current conversion projects of this digitization effort to assure the correct data is pulled for scan 

and also for ease of availability for continued customer support during this effort. This step is mandatory to keep 

data locations in tact in order to provide for continued customer service during this effort. 
DLA Off-Site Document Conversion Services Page 17 of 24 

353-S (R-2) (09/15) 

PACKAGING AND PICKUP OF GOVERNMENT FURNISHED MATERIALS: The contractor is 

responsible for the packaging and pickup of all Government furnished materials (to be scanned/converted) at the 

Government facility specified on the print order for all orders placed on this contract. 

Immediately upon receipt of print order, the contractor must furnish the ordering agency an estimate of shipping 

costs. If determined to be more economically feasible, the Government reserves the right to package and ship 

furnished materials from the Government facility to the contractor’s facility at the Government’s expense. 

NOTE: It is anticipated that the contractor will be responsible for packaging/shipping on the majority of orders 

placed. 

For orders requiring the contractor to package and ship furnished materials, the contractor is responsible for all 

materials needed (shipping containers, packing materials, pallets, etc.) to package, label, and ship the furnished 

materials to the contractor’s facility. Contractor may be required to pick up materials at several Government 

facilities for work required on the same print order. All packing/palletizing materials are to be charged in 

accordance with the “SCHEDULE OF PRICES.” 

Contractor is required to provide a manifest (inventory list) for all containers packed by the contractor. The 

manifest must be suitable to identify specific contents of each container. 

If the Government facility is within the commercial zone of the contractor’s facility, the contractor must 

ship/deliver the materials at no cost to the Government, in accordance with GPO Contract Terms (GPO 

Publication 310.2). 

If the Government facility is outside the commercial zone of the contractor’s facility, the contractor must ship 

(reimbursable) the furnished materials to the contractor’s facility by traceable means via a 3rd party commercial 

shipping carrier. The contractor will be reimbursed for shipping costs by submitting all shipping receipts 

(including manifest) with billing invoice for payment. (See PAYMENT in SECTION 1.) 

PACKING: When applicable, the contractor shall provide packing for final product (output media) and/or for 

return of furnished materials, as specified on the print order. 

Contractor must pack final product and/or furnished materials suitable. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split during shipment. 

LABELING AND MARKING: When applicable, and unless otherwise specified, reproduce shipping container 

label from furnished repro, fill in appropriate blanks, and attach to shipping containers. 

DISTRIBUTION: When applicable, ship f.o.b. contractor’s city (reimbursable) the final output media and/or 

furnished materials to address(es) nationwide, as specified on the print order. (The majority of all orders placed 

will require the shipping of output media. Approximately 50% of all orders placed will require shipping to return 

furnished materials.) 

Complete addresses will be stated on each print order. 

Shipments must be made direct to the destination stated on the print order. 

Contractor is to ship (reimbursable) by traceable means. Contractor will be reimbursed for all shipping costs by 

submitting shipping receipts with billing invoice for payment. 
DLA Off-Site Document Conversion Services Page 18 of 24 

353-S (R-2) (09/15) 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order ships) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 353-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, shipping methods, and title of product. Contractor must be able to provide copies of all 

shipping receipts upon agency request. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Furnished material must be picked up from the address(es) as specified on the print order. (Pickups and deliveries 

to Pearl Harbor, HI will be required on a rare occasion.) 

No definite schedule for pickup of material can be predetermined. 

Workday – The term “workday” is defined as Monday through Friday each week, exclusive of the days on which 

Federal Government holidays are observed or the Government is closed due to inclement weather, as applicable to 

each DLA office. 

Because of varying degrees of size and complexity of each order, the schedule requirements for each print order 

will be determined jointly by the Government and the contractor based on the amount of work involved and the 

time that can be allowed for that order. The schedule must be agreed upon prior to the ordering agency issuing the 

print order and the ship/delivery date must be indicated on the print order for payment. 

The ship/deliver date indicated on the print order is the date products ordered for shipping f.o.b. contractor’s city 

must be picked up by small package carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Printing Office of the date of 

shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at (202) 

512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 

DATA BACKUP: The contractor shall maintain a backup copy of all converted data to accommodate corrections 

to converted data as required. The backup copy shall be maintained for a period of 24 months, unless otherwise 

specified for a lesser period. All backup data should then be returned to the Government at the end of the 24 

months or the lesser period. The contractor shall provide to the Government a data storage method and a 

confirmation method that all data has been returned within the appropriate timeframe and none has been kept in 

the contractor’s possession. 

DESTRUCTION OF GOVERNMENT FURNISHED MATERIALS: On approximately 50% of all orders 

placed, the contractor is required to destroy Government furnished materials (documents and optical media) upon 

completion of scanning/converting. Materials may come in multiple forms, but the unit of destruction will be a 

standard banker’s box, generally assumed to hold approximately 4,000 to 5,000 sheets of 8-1/2 x 11” paper. 

Furnished materials must be definitively destroyed (i.e., burning, pulping, shredding, macerating, or other suitable 

similar means). Electronic records must be definitively destroyed in a manner that prevents reconstruction. 

Definitively destroying the records means the material cannot be reassembled and used in an inappropriate manner 

in violation of law and regulations. Sensitive records are records that are exempted from disclosure by statue, 

including the Privacy Act or regulation. 
DLA Off-Site Document Conversion Services Page 19 of 24 

353-S (R-2) (09/15) 

Destruction of specified furnished materials may be accomplished by commercial means. Contractor is required 

to show written, signed proof of destruction. 

Destruction of furnished materials are for those materials specified by the ordering agency to be destroyed, not 

disposal of waste materials used/created in the scanning/conversion process. (See DISPOSAL OF WASTE 

MATERIALS specified in SECTION 1.) Contractor will be allowed a charge for destruction of furnished 

materials specified by the ordering agency in accordance with the “SCHEDULE OF PRICES.” Contractor will 

not be allowed a charge for disposal of waste materials. 
DLA Off-Site Document Conversion Services Page 20 of 24 

353-S (R-2) (09/15) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. (a) 1,000,000 

 (b) 100,000 

II. (a) 1. 945,000 

 2. 105,000 

 (b) 1. 270,000 

 2. 30,000 

 (c) 1. 135,000 

 2. 15,000 

 (d) 1,875 

 (e) 16,875 

III. (a) 1. 4,234 

 2. 470 

 (b) 1. 1,210 

 2. 134 

 (c) 1. 605 

 2. 67 

 (d) 20 

 (e) 100 

IV. 8,500 

V. (a) 40 

 (b) 4 

 (c) 4 

VI. 120 

VII. (a) 240 

 (b) 5 

VIII. (a) 140 

 (b) 5 
DLA Off-Site Document Conversion Services Page 21 of 24 

353-S (R-2) (09/15) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

I. DOCUMENT PREPARATION: Prices offered shall be all-inclusive to prepare documents for scanner 

processing in accordance with these specifications and must include the cost of all required operations 

including, but not limited to, removing documents from binders or file folders and returning documents to 

binders or file folders; staple removal; insertion of separator sheets and/or paper clips to augment re-stapling 

after conversion; and handling of “Post-it” type notes or other non-standard size paper. 

A leaf is defined as a single sheet of paper. A page is defined as one side of a leaf. 

(a) Document Preparation ........................................................................................ per leaf ...... $___________ 

 (b) Document Re-assembly ...................................................................................... per leaf ...... $___________ 

 

II. SCANNING DOCUMENTS: Prices must include the cost of all required materials and operations to scan 

pages up to 8-1/2 x 11” at 300 or 600 dpi with 100% of the images quality assured. Blank backsides removed; 

images are de-skewed at the page level and cropped to eliminate excess over scan; and images are rotated to 

ensure proper viewing. 

 Prices must include the cost of PDF conversion (for a PDF file/PDF image only) and OCR/ICR/Keystroking. 

A page is defined as one side of a leaf. Contractor will be allowed to charge for each 8-1/2 x 11” printed 

page, or portion thereof. For double-sided documents, contractor will be allowed a charge for each side. 

Contractor will not be allowed a charge for blank pages. Items larger than 8-1/2 x 11” will be billed in 

multiples of 8-1/2 x 11”, or portion thereof (e.g., contractor will be allowed to charge for two printed pages 

for an 11 x 17” drawing.) 

______________ 

(Initials) 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
DLA Off-Site Document Conversion Services Page 22 of 24 

353-S (R-2) (09/15) 

(a) Scanning Bi-Tonal – 

1. At 300 dpi ...................................................................................... per printed page ...... $___________ 

2. At 600 dpi ...................................................................................... per printed page ...... $___________ 

 

(b) Scanning Grayscale – 

1. At 300 dpi ...................................................................................... per printed page ...... $___________ 

2. At 600 dpi ...................................................................................... per printed page ...... $___________ 

 

(c) Scanning Color – 

1. At 300 dpi ...................................................................................... per printed page ...... $___________ 

2. At 600 dpi ...................................................................................... per printed page ...... $___________ 

(d) Indexing (file names) ........................................................................................... per file ...... $___________ 

(e) Indexing (for other than file names) ................................................................... per unit ...... $___________ 

 

III. SCANNING MAPS/ENGINEERING DRAWINGS: Prices must include the cost of all required materials 

and operations to scan C through E size maps/drawings at 300 or 600 dpi with 100% of the images quality 

assured. Blank backsides removed; images are de-skewed at the page level and cropped to eliminate excess 

over scan. 

 Prices must include the cost of PDF conversion (for a PDF file/PDF image only) and OCR/ICR/Keystroking. 

A page is defined as one side of a leaf. Contractor will be allowed to charge for each 8-1/2 x 11” printed 

page, or portion thereof. For double-sided documents, contractor will be allowed a charge for each side. 

Contractor will not be allowed a charge for blank pages. Items larger than 8-1/2 x 11” will be billed in 

multiples of 8-1/2 x 11”, or portion thereof (e.g., contractor will be allowed to charge for two printed pages 

for an 11 x 17” drawing.) 

(a) Scanning Bi-Tonal – 

1. At 300 dpi ...................................................................................... per printed page ...... $___________ 

2. At 600 dpi ...................................................................................... per printed page ...... $___________ 

 

(b) Scanning Grayscale – 

1. At 300 dpi ...................................................................................... per printed page ...... $___________ 

2. At 600 dpi ...................................................................................... per printed page ...... $___________ 

 

 

______________ 

(Initials) 
DLA Off-Site Document Conversion Services Page 23 of 24 

353-S (R-2) (09/15) 

(c) Scanning Color – 

1. At 300 dpi ...................................................................................... per printed page ...... $___________ 

2. At 600 dpi ...................................................................................... per printed page ...... $___________ 

(d) Indexing (file names) ........................................................................................... per file ...... $___________ 

(e) Indexing (for other than file names) ................................................................... per unit ...... $___________ 

 

IV. PDF HYPERLINKING AND BOOKMARKING: Prices must be all-inclusive and include the cost of all 

required materials and operations necessary, in accordance with these specifications. 

PDF hyperlinking and bookmarking ......................................................................... per link ...... $___________ 

V. OUTPUT MEDIA: Prices offered for each of the following line items must be all-inclusive and include the 

cost of all required materials and operations necessary, in accordance with these specifications.

The price offered for line item V.(a) shall be inclusive for the printing on the disc. For line item V.(c), 

contractor will allowed to charge for each terabyte, or portion thereof. 

 

 (a) Optical Media (CD-R, CD-ROM, DVD, Blueray) ............................................. per disc ...... $___________ 

 (b) External Hard Drive (1 TB) ...................................................................... per hard drive ...... $___________ 

(c) Uploading to SFTP ...................................................................................... per terabyte ...... $___________ 

VI. DESTRUCTION OF GOVERNMENT FURNISHED MATERIALS: 

 Destruction of Documents .......................................................................... per bankers box ...... $___________ 

VII. PACKAGING OF GOVERNMENT FURNISHED MATERIALS: Prices offered must be all-inclusive, 

as applicable, and must include the cost of packing; shipping containers; all necessary wrapping and packing 

materials; labeling and marking; and distribution in accordance with these specifications. 

(a) Packing and sealing shipping containers ................................................ per container ...... $___________ 

(b) Palletizing ..................................................................................................... per pallet ...... $___________ 

 

______________ 

(Initials) 
DLA Off-Site Document Conversion Services Page 24 of 24 

353-S (R-2) (09/15) 

VIII. PACKING AND DISTRIBUTION OF FINAL PRODUCT AND RETURN OF GOVERNMENT 

FURNISHED MATERIALS: Prices offered must be all-inclusive, as applicable, and must include the cost 

of packing; shipping containers; all necessary wrapping and packing materials; labeling and marking; and 

distribution in accordance with these specifications. 

(a) Packing and sealing shipping containers ................................................ per container ...... $___________ 

(b) Palletizing ..................................................................................................... per pallet ...... $___________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4.-SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 __________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 __________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) 
DLA Off-Site Document Conversion Services Page 25 of 24 

353-S (R-2) (09/15) 

EMPLOYEE RIGHTS

ON GOVERNMENT CONTRACTS 

THE UNITED STATES DEPARTMENT OF LABOR WAGE AND HOUR DIVISION 

This establishment is performing Government contract work subject to (check one) 

SERVICE CONTRACT ACT (SCA) or

PUBLIC CONTRACTS ACT (PCA) 

MINIMUM WAGES: Your rate must be no less than the Federal minimum wage established by the Fair Labor 

Standards Act (FLSA). 

 A higher rate may be required for SCA contracts if a wage determination applies. Such wage 

determination will be posted as an attachment to this Notice. 

 FRINGE BENEFITS: SCA wage determinations may require fringe benefit payments (or a cash equivalent). PCA 

contracts do not require fringe benefits. 

 OVERTIME PAY: You must be paid 1.5 times your basic rate of pay for all hours worked over 40 in a week. 

There are some exceptions. 

 CHILD LABOR: No person under 16 years of age may be employed on a PCA contract. 

 SAFETY & HEALTH: Work must be performed under conditions that are sanitary, and not hazardous or dangerous 

to employees’ health and safety. 

 UNION DUES: Executive Order (E.O.) 13201 requires certain Government contractors to notify employee of 

rights related to union dues. 

 COMPLAINTS: Specific DOL agencies are responsible for the administration of these laws. To file a 

complaint or obtain information for: 

 SCA or PCA Contact the Wage and Hour Division by calling its toll-free help line at 1-866-4-

USWAGE (1-866-487-9243), or visit its Web site at www.wagehour.dol.gov. 

 SAFETY & HEALTH Contact the Occupational Safety and Health Administration (OSHA) 

by calling 1-800-321-OSHA (1-800-321-6742), or visit its Web site at www.osha.gov. 

 UNION DUES Contact either the Office of Labor-Management Standards (OLMS) or Office 

of Federal Contract Compliance Programs (OFCCP), by calling 1-866-4-USA-DOL or 

OLMS’ Website at www.olms.dol.gov. 

For additional information: 

1-866-4-USWAGE 

(1-866-487-9243) TTY: 1-877-889-5627 

WWW.WAGEHOUR.DOL.GOV 

U.S. Department of Labor Employment Standards Administration Wage and Hour Division 

WHD Publication 1313 (Revised April 2009) 

 EXHIBIT A Page 1 of 3 
DLA Off-Site Document Conversion Services Page 26 of 24 

353-S (R-2) (09/15) 

U.S. Department of Labor

The purpose of the discussion below is to advise contractors which are subject to the Walsh-Healey Public Contracts Act or 

the Service Contract Act of the principal provisions of these acts. 

Walsh-Healey Public Contracts Act 

General Provisions — This act applies to contracts which exceed or may exceed $10,000 entered into by any agency or 

instrumentality of the United States for the manufacture or furnishing of materials, supplies, articles, or equipment. The act 

establishes minimum wage, maximum hours, and safety and health standards for work on such contracts, and prohibits the 

employment on contract work of convict labor (unless certain conditions are met) and children under 16 years of age. The 

employment of homeworkers (except homeworkers with disabilities employed under the provisions of Regulations, 29 CFR 

Part 525) on a covered contract is not permitted. 

In addition to its coverage of prime contractors, the act under certain circumstances applies to secondary contractors 

performing work under contracts awarded by the Government prime contractor. 

All provisions of the act except the safety and health requirements are administered by the Wage and Hour Division. 

Minimum Wage — Covered employees must currently be paid not less than the Federal minimum wage established in 

section 6(a)(1) of the Fair Labor Standards Act. 

Overtime — Covered workers must be paid at least one and one-half times their basic rate of pay for all hours worked in 

excess of 40 a week. Overtime is due on the basis of the total hours spent in all work, Government and non-Government, 

performed by the employee in any week in which covered work is performed. 

Child Labor — Employers may protect themselves against unintentional child labor violations by obtaining certificates of 

age. State employment or age certificates are acceptable. 

Safety and Health — No covered work may be performed in plants, factories, buildings, or surroundings or under work 

conditions that are unsanitary or hazardous or dangerous to the health and safety of the employees engaged in the 

performance of the contract. The safety and health provisions of the Walsh-Healey Public Contracts Act are administered by 

the Occupational Safety and Health Administration. 

Posting — During the period that covered work is being performed on a contract subject to the act, the contractor must post 

copies of Notice to Employees Working on Government Contracts in a sufficient number of places to permit employees to 

observe a copy on the way to or from their place of employment. 

Responsibility for Secondary Contractors — Prime contractors are liable for violations of the act committed by their 

covered secondary contractors. 

 EXHIBIT A Page 2 of 3 
DLA Off-Site Document Conversion Services Page 27 of 24 

353-S (R-2) (09/15) 

Service Contract Act 

General Provisions — The Service Contract Act applies to every contract entered into by the United States or the District of 

Columbia, the principal purpose of which is to furnish services in the United States through the use of service employees. 

Contractors and subcontractors performing on such Federal contracts must observe minimum wage and safety and health 

standards, and must maintain certain records, unless a specific exemption applies. 

Wages and Fringe Benefits — Every service employee performing any of the Government contract work under a service 

contract in excess of $2,500 must be paid not less than the monetary wages, and must be furnished the fringe benefits, which 

the Secretary of Labor has determined to be prevailing in the locality for the classification in which the employee is working 

or the wage rates and fringe benefits (including any accrued or prospective wage rates and fringe benefits) contained in a 

predecessor contractor's collective bargaining agreement. The wage rates and fringe benefits required are usually specified in 

the contract but in no case may employees doing work necessary for the performance of the contract be paid less than the 

minimum wage established in section 6(a)(1) of the Fair Labor Standards Act. 

Service contracts which do not exceed $2,500 are not subject to prevailing rate determinations or to the safety and health 

requirements of the act. However, the act does require that employees performing work on such contracts be paid not less 

than the minimum wage rate established in section 6(a)(1) of the Fair Labor Standards Act. 

Overtime — The Fair Labor Standards Act and the Contract Work Hours Safety Standards Act may require the payment of 

overtime at time and one-half the regular rate of pay for all hours work on the contract in excess of 40 a week. The Contract 

Work Hours Safety Standards Act is more limited in scope than the Fair Labor Standards Act and generally applies to 

Government contracts in excess of $100,000 that require or involve the employment of laborers, mechanics, guards, 

watchmen. 

Safety and Health — The act provides that no part of the services in contracts in excess of $2,500 may be performed in 

buildings or surroundings or under working conditions, provided by or under the control or supervision of the contractor or 

subcontractor, which are 

unsanitary or hazardous or dangerous to the health or safety of service employees engaged to furnish the services. The safety 

and health provisions of the Service Contract Act are administered by the Occupational Safety and Health Administration. 

Notice to Employees — On the date a service employee commences work on a contract in excess of $2,500, the contractor 

(or sub-contractor) must provide the employee with a notice of the compensation required by the act. The posting of the 

notice (including any applicable wage determination) contained on the reverse in a location where it may be seen by all 

employees performing on the contract will satisfy this requirement. 

Notice in Subcontracts — The contractor is required to insert in all subcontracts the labor standards clauses specified by the 

regulations in 29 CFR Part 4 for Federal service contracts exceeding $2,500. 

Responsibility for Secondary Contractors — Prime contractors are liable for violations of the act committed by their 

covered secondary contractors. 

Other Obligations — Observance of the labor standards of these acts does not relieve the employer of any obligation he may 

have under any other laws or agreements providing for higher labor standards. 

Additional Information — Additional Information and copies of the acts and applicable regulations and interpretations may 

be obtained from the nearest office of the Wage and Hour Division or the National Office in Washington D.C. Information 

pertaining to safety and health standards may be obtained from the nearest office of the Occupational Safety and Health 

Administration or the National Office in Washington, D.C.] 

U.S. Department of Labor 

Employment Standards Administration 

Wage and Hour Division 

 EXHIBIT A Page 3 of 3