Jacket:

Title:Agency:Bid Opening: at 11:00 AM

640‐459 640‐463 640‐466 Total Bid Terms Discoun

$1,394.90 $252,576.80 $545,838.94 $799,810.64 0.00% 30 days $79

$1,447.68 $311,010.78 $622,840.74 $935,299.20 0.00% 0 days $93$3,724.76 $673,114.52 $1,348,896.64 $2,025,735.92 0.00% 30 days $2,02

$9,875.00 $325,000.00   ‐‐‐‐‐‐‐‐‐‐  ‐‐‐‐‐‐‐‐‐‐ 0.00% 0 days  ‐‐‐‐

Verified by: Linda Price 03/05/2019

Strapped Jackets 640‐459/640‐463/640‐466

E‐178 (Rev. 9‐2003)

IRSMarch 4, 2019

Cenveo Worldwide

Contractor Name

Printing Resources

Tri‐State Envelope

Victor Envelope
This is Amendment No. #1 . The specifications in our invitation for bids on Strapped Jackets 640-459,640-463, and 640-466, scheduled for opening at 11AM on March 4, 2019, are amended as follows:

1. The bid opening date is not changed.

2. Replace Exhibit 2, page 13, and Exhibit 3, page 14 with the attached pages.

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

U.S. Government Publishing Office

Columbus Regional Office

1335 Dublin Road, Suite 112-B

Columbus, OH 43215-7034Or fax the amendment acknowledgement to (614) 488-4577.

Amencled_bid_Qr acknowledgement must be submitted using the method(s) specified in the solicitation

for bid submission. Telephone or e-mail submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING.Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, maybe reason for bid being declared nonresponsive.

Sincerely,

WILLIAM M. LAI^S

Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Columbus Regional Office | 1335 Dublin Road, Suite 112-B, Columbus, OH 43215-7034

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO
it

i%@3

s

I•o ujii18

2§

p% s

n

.a-Eic'l

I

w

0Iu

4=

04>a

w

a»a0a>

>

LU

$z

I200l&t"-

HI

$z

CT II

u>0

<->

m0

1C

04>a.

w

&

a. ,y

E 5 -2

> i !bi s§ I n j? I .11 & '£ s s

S S f i s

'S S H S

u

0- j, lltl 5 III

&.

St'':

<y6S 0 •IIs

U)

c0

3

1C

u

.1

w

«

.»

0

IS

H?w

•+P

X x

^4

°'E

& G

0>,"

, Pi iip •O^&T!

,CS Tsi I3

U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Columbus Regional Office | 1335 Dublin Road, Suite 112-B, Columbus, OH 43215-7034

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO
II

•II

!£I! si

cI

!1•o UJ

<0 -^<a

,1§

III!lifj!i1^.B-Sict

I

w

0I0

i<=

0

<paV)

^0

LU

<p1 s(0TQ

en

^z

IS

THI

III Ill Ill

w0

*"•

ra0

1Ci

0.

m

Q> a0

LU

a

U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL [ DIGITAL | SECURE

Columbus Regional Office | 1335 Dublin Road, Suite 112-B, Columbus, OH 43215-7034

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO
Jackets 640-459/463/466 Page 1 of 20

Specifications by LLP Department: Treasury, Internal Revenue Service 

Reviewed by WL. 

 Base Jacket 640-459, Requisition 9-01589 

 Strapped Jacket 640-463, Requisition 9-01641 

 Strapped Jacket 640-466, Requisition 9-01664 

SPECIFICATIONS 

U.S. Government Publishing Office (GPO) 

Columbus, OH 43215-7034 

BID OPENING 

Bids shall be publicly opened at 11:00 AM prevailing Columbus, OH time on March 4, 2019. Submit bids to: U.S. 

Government Publishing Office, Columbus Regional Office; 1335 Dublin Road, Suite 112-B; Columbus, OH 43215-7034. 

Facsimile bids are acceptable. 

Any questions before or after award concerning these specifications call Linda Price at (614) 488-4616, Ext. 7. No collect 

calls. 

BID SUBMISSION 

Using the bid return sheet (page 11 of these specifications), submit bids to the U.S. Government Publishing Office, 

Columbus Regional Office, 1335 Dublin Road, Suite 112-B, Columbus, OH 43215-7034. Facsimile bids in response to 

this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Columbus bid Section, Fax No. (614) 

488-4577. The Jacket number(s) and bid opening date must be specified with the bid. Refer to Facsimile Bids in 

Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

BIDDERS PLEASE NOTE 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, page 11. 

GPO has issued a new GPO Publication 310.2, GPO Contract Terms – Solicitations Provisions, Supplemental 

Specifications, and Contract Clause (Rev. 1-18). Prospective bidders should carefully read this publication as the 

applicable terms within become an integral part of this contract. The document is posted at: https://www.gpo.gov/howto-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

OFFERS 

Offers must include the cost of all materials and operations for the total quantity ordered in accordance with these 

specifications. In addition, a price must be submitted for each additional 1,000 copies. The price for additional quantities 

must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination 

of award. 

GPO CONTRACT TERMS 

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective 12/1/87, Rev. 01-18) and GPO Contract 

Terms, Quality Assurance Through Attributes Program (GPO Pub. 310.1, effective May 1979, Rev. 8/2002). 

 GPO Contract Terms (GPO Publication 310.2): 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/terms-01-18.pdf

 GPO QATAP (GPO Publication 310.1): 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf
Jackets 640-459/463/466 Page 2 of 20

PREAWARD SURVEY 

In order to determine the responsibility of the contractor, the Government reserves the right to conduct an on-site preaward survey at the contractor’s facility and/or to require other evidence of technical, production, managerial, financial, 

and similar abilities to perform, prior to the award of a contract. The contractor must additionally be able to demonstrate 

the availability, capacity, and adequate resources to fulfill all contract requirements within the schedule required. 

PAYMENT 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. Instruction for using this method can be found 

at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page located 

at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

PREDOMINANT PRODUCTION FUNCTION 

The predominant production function may be either the manufacture of the envelopes or the printing of the envelopes. 

Bidders who must subcontract both operations may be declared non-responsible. 

GOVERNMENT IN-PLANT INSPECTIONS 

The Government reserves the right to have Government representative(s) inspect any operation under this contract at the 

start of its production and at any time during production. In addition to the inspections indicated, the Government 

reserves the right to inspect all stages of production. 

TITLE 

Jacket 640-459: E-178 (Rev. 9-2003), None 

Jacket 640-463: E-178 (Rev. 9-2003), G48PR1C 

Jacket 640-466: E-178 (Rev. 9-2003), G48PR1C 

PRODUCT 

These specifications cover the production of non-standard window envelopes requiring such operations as reproducibles, 

printing, construction, packing, and distribution. 

These envelopes are used in the processing of time sensitive taxpayer correspondence. Complete production and timely 

delivery, are critical to the mission of the IRS. Failure to receive envelopes on schedule can cause stock outages and 

excess cost and/or work stoppages or costly work-arounds at IRS processing centers. 

Three Jackets are strapped together, Jackets 640-459, 640-463, and 640-466. All specifications apply equally to all three 

Jackets unless otherwise stated below. 

QUANTITY 

Jacket 640-459 (Brookhaven Campus) 

75,400 total envelopes. One complete delivery (no partial deliveries), consisting of 75,000 Envelopes plus 200 Blue 

Label Sample Envelopes and 200 Yellow Label Sample Envelopes. 

 
Jackets 640-459/463/466 Page 3 of 20

Jacket 640-463 (CPS-East, IRS-DCC) 

13,652,800 total envelopes. Seven partial deliveries. Each partial delivery consists of 1,950,000 Envelopes plus 200 Blue 

Label Sample Envelopes and 200 Yellow Label Sample Envelopes. 

Jacket 640-466 (CPS-West, AECOM) 

27,305,600 total envelopes. Fourteen partial deliveries. Each partial delivery consists of 1,950,000 Envelopes plus 200 

Blue Label Sample Envelopes and 200 Yellow Label Sample Envelopes. 

NUMBER OF PAGES 

Face and Back; head to head after construction, plus inside security tint. 

TRIM SIZE 

4-3/8 x 9-3/4” 

See attached Exhibits for non-standard window shape, size, and placement. 

DESCRIPTION 

Envelope prints text matter with or without postal indicia on face before construction. 

Contractor to set all type copy and create indicia per USPS DMM. 

Interior (back before construction) prints with black opaque security design. Contractor may use stock design (no 

proprietary design or company logos allowed) for security tint but must guarantee that the product will ensure complete 

opacity, and prevent show through of any material contained therein. 

Jacket 640-459: Indicia SHALL NOT print. 

Jacket 640-463: G-48 Presorted First Class Indicia SHALL print. Indicia to appear in the upper right corner of the face 

side of the constructed envelope. 

Jacket 640-466: G-48 Presorted First Class Indicia SHALL print. Indicia to appear in the upper right corner of the face 

side of the constructed envelope. 

GOVERNMENT TO FURNISH 

PDF files of the Envelope Specification Sheets, Blue and Yellow Sample Pallet Label, IRS 6153 Shipping Label, and IRS 

Pallet Specifications. Excel Spreadsheet for partial delivery order tracking. All files to be emailed at time of award, with 

Purchase Order. 

Each Envelope Specification Sheet contains copy change areas for return and mailing addresses and for the inclusion of 

mailing indicia allowable for that envelope. An N/A in the copy change or indicia required boxes means that no copy 

change is allowed in that area. 

The contractor is responsible for creating or altering any necessary trapping, setting proper screen angles and screen 

frequency, and defining file output selection for the imaging device being utilized. All furnished files must be imaged as 

necessary to meet the assigned quality level. 

CONTRACTOR TO FURNISH 

All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the products in 

accordance with these specifications. 

 
Jackets 640-459/463/466 Page 4 of 20

PROOFS 

None required. The contractor will be responsible for performing all necessary typesetting, including artwork for indicias 

and postal markings, and proofreading to insure that the final product is in conformity with the Envelope Specification 

Sheet submitted and USPS postal regulations. 

PRIOR TO PRODUCTION SAMPLES 

Jacket 640-459 DOES NOT require prior-to-production samples. 

Unless waived by the Government, prior-to-production samples are required on Jackets 640-463 and 640-466. The 

sample requirement for these Jackets is not less than 500 printed construction samples. Each sample shall be printed and 

constructed as specified and must be of the size, kind, and quality that the contractor will furnish. 

Samples will be inspected and tested and must comply with the specifications as to construction, kind, and quality of 

materials. 

Prior to the commencement of production of the Jacket production quantity, the contractor shall submit samples to 

address(es) provided under “Distribution”. The 500 samples will be tested for usage on the specified equipment and/or 

for construction. The container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and 

shall include the GPO jacket, purchase order, and requisition numbers. The samples must be submitted in sufficient time 

to allow Government testing of the samples and production and shipment in accordance with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples within 1 workday of the receipt thereof. 

Approval or conditional approval shall not relieve the contractor from complying with the specifications and all other 

terms and conditions of the contract. A conditional approval shall state any further action required by the contractor. A 

notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit 

additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of 

rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified above to 

inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to termination for 

default, provided however, that the failure of the Government to terminate the contract for default in such event shall not 

relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, 

the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract Clause 12, “Notice 

of Compliance With Schedules”, of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 

(Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will not be 

returned to the contractor. All costs, including the costs of all samples shall be included in the contract price for the 

production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured. 

 
Jackets 640-459/463/466 Page 5 of 20

STOCK/PAPER 

The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP 

Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011. All paper used must be of a 

uniform shade. 

White Writing/Wove, basis weight: 24 lbs. per 500 sheets, basis size: 17 x 22”, equal to JCP Code V20. 

INK/PRINTING 

Black ink, Helvetica (or equal) font. After construction face printing is to be 9 pt. Helvetica (or equal). After construction 

back printing is to be 6 pt. Helvetica (or equal). Follow Envelope Specification Sheets, Exhibits 1, 2, and 3 on pages 12, 

13, and 14. 

Printing shall be in accordance with the requirements for the type of envelope ordered. All printing shall comply with all 

applicable U.S. Postal Service regulations. 

MARGINS 

Follow margins on the Government furnished Envelope Specification Sheets. 

CONSTRUCTION OF ENVELOPES 

These specifications must be adhered to at all times to ensure accuracy of the system and to provide smooth flowing 

operations through the following equipment: 

 Inserters: 

 Bell & Howell Enduro 

 Bell & Howell Forerunner 

 Bell & Howell A825-C10 

 Bowe Bell & Howell A743 

 Neopost DS140 

 Hasler PS 200 

 Mailcrafter 98-6+4 RM Edge 

 Postage Meters: 

 Neopost IS-5000 

 Hasler IM-5000 

Envelopes shall be high cut side or diagonal or side seam construction with tapered 2-3/16” V flap (not to exceed 2-1/4”) 

as stated below. Fully gummed flap. Split-gumming is NOT permitted. Fold down flap for packaging. 

Jacket 640-459 

Envelopes with side or diagonal seams (contractor’s option) shall be sufficiently high cut so as to prevent the flap 

adhesive from contacting the envelope contents. The sealed seams shall not adhere to the inside of the envelope. 

Envelopes shall be free from cuts, folds, tears, machine marks, foreign matter, dirt, ink smears, and adhesive stains. 

Jackets 640-463 and 640-466 

Envelopes with side seams shall be sufficiently high cut so as to prevent the flap adhesive from contacting the envelope 

contents. McIntyre cut required. The sealed seams shall not adhere to the inside of the envelope. Envelopes shall be free 

from cuts, folds, tears, machine marks, foreign matter, dirt, ink smears, and adhesive stains. 

 
Jackets 640-459/463/466 Page 6 of 20

FLAP ADHESIVE 

All sealing flap adhesive shall be a water-activated type of such a consistency to prevent premature sealing of the flap and 

curling of the envelope after drying. 

The flap adhesive shall be uniformly applied and have a minimum thickness of 0.015mm (0.0006 inch). The flap shall be 

capable of being quickly and securely sealed using finger tips after moistening the adhesive. 

When opened 15 to 20 seconds after sealing, the flap shall pull fibers from the body of the envelope from not less than 

75% of the adhesive area of the flap beyond the throat, up to a maximum width of one inch gum strip from the edge of the 

flap. 

WINDOWS 

Envelopes require one window, non-standard size, shape, and position. See attached Envelope Specification Sheet. 

Windows shall have rounded or slightly rounded corners, shall be the size and location specified on the Envelope 

Specification Sheets, and shall comply with all applicable U.S. Postal Service regulations. 

The windows shall be covered on the inside with a 1.5 mil clear polystyrene window material glued securely on all 

interior edges so as not to interfere with insertion of contents. The clear polystyrene window material shall be free of 

conditions which would prevent being machine read by USPS and IRS equipment. 

NOTE: Window covering material MUST BE TRANSPARENT. 

QUALITY ASSURANCE LEVELS AND STANDARDS 

The following levels and standards shall apply to these specifications: 

Product Quality Levels: 

 (a) Printing Attributes – Level IV 

 (b) Finishing Attributes - Level IV 

Inspection Levels (from ANSI/ASQC Zl.4): 

 (a) Non-destructive Tests – General Inspection Level I. 

 (b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards--The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

 P-7. Type Quality and Uniformity Prior to Production Samples and Envelope Specification Sheets 

PACKING 

Envelopes shall be un-banded and sealing flap on open side shall be folded down. The shipping container shall be 

closed/sealed in accordance with GPO Contract Terms. 

Envelopes must not be packed in oversized containers. All envelopes shall be securely packed in containers so as to 

prevent curling or warping due to excessive space. Spacers or fillers should only be added to the last shipping container 

to complete an odd order quantity. 

Pack in units of 500 envelopes in close-fitting boxes and then pack 5 boxes into shipping containers. 

 
Jackets 640-459/463/466 Page 7 of 20

Shipping containers shall have a minimum bursting strength of 1 379 kPa (200 pounds per square inch) or a minimum 

edge crush test (ECT) of 7 700 N per m width (44 pounds per inch width). 

LABELING AND MARKING 

Reproduce carton shipping label, IRS Form 6153 (Rev. 3-2006), from furnished PDF file, fill in appropriate blanks from 

the information contained on the purchase order and Envelope Specification Sheet (Analyst Name, Phone Number, Carton 

Count, Contractor Name, Consignee’s Address, Envelope Number, and Revision Date (as listed on Title block of 

purchase order), Carton Quantity, IRS Requisition Number, GPO Program Number, Requisition Number) and attach to 

shipping containers. See Exhibit 4, page 15. 

The pallet with Blue Label and/or Yellow Label cartons is to be labeled with the “Sample Boxes” Pallet label, with the 

Jacket and Requisition numbers indicated that are on the pallet. See Exhibit 5, page 16. 

PALLETIZING 

It is critical that the following pallet specifications be adhered to in order to accommodate storage requirements. 

Palletizing is required if an order has at least 18 shipping containers going to one destination. There shall be no more than 

one partial pallet per destination. 

Except for Size, pallets must conform with Federal Specifications NN-P 71C, and any amendments thereto, as follows: 

Type III, Group 2 or 3, four way (partial) flush pallet, size L 48” x W 40”. Full entry MUST be on the 40” width. 

Shipping containers must be fastened securely to the pallet in a manner that will prevent lateral movement but will permit 

ready removal without damage to the containers. 

Pallets shall be stacked with reverse layer pattern to insure acceptance and safe delivery by common carriers. Maximum 

height (including pallet) 55”. See Exhibit 7, page 18. If this is not possible due to custom carton sizes for envelopes, 

other stacking patterns may be accepted with the application of corner protectors. 

Palletized material shall be secured on pallet(s) by stretch-wrap plastic or plastic shrink-wrap. Pallets shall be suitably 

packed so as to insure acceptance and safe delivery by common carrier. 

Strict adherence to these dimensions is necessary to meet requirements of IRS storage facilities. Non-compliance with the 

palletizing requirements may be cause for the Government to reject the shipment at destination and return it to the 

contractor at the contractor’s expense. After giving notice of deficiency and affording the contractor an opportunity and a 

reasonable time to correct, the Government, at its option, may re-palletize in accordance with the specifications and 

charge all costs to the contractor. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL/YELLOW LABEL) 

Departmental Random Copies are required with each partial delivery and with the complete and final delivery. One set 

must be labeled with the government furnished Blue Label (GPO Form 2678 – Certificate of Selection of Random 

Copies) and one set must be labeled with a contractor furnished Yellow Label (Blue Label information copied onto yellow 

paper). 

Each Jacket must have the production quantity divided into 200 equal sublots. A random “Blue Label” copy and a 

random “Yellow Label” copy must be selected from each sublot. Do not choose copies from the same general area in 

each sublot. 

The contractor will be required to certify that all copies were selected as directed using GPO Form 917 – Certificate of 

Selection of Random Copies (located on www.gpo.gov). The GPO Form 917 shall be packaged with the “Blue Label” 

copies. The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 
Jackets 640-459/463/466 Page 8 of 20

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678 – 

Departmental Random Copies (Blue Label)) that must be printed on blue paper for “Blue Label Copies” and yellow paper 

for “Yellow Label Copies” and affixed to each affected container. This form can be downloaded from www.gpo.gov. 

The container and its contents shall be recorded separately on all shipping documents and sent in accordance with the 

“Distribution” clause below. 

A copy of the purchase order/specification and a signed Certificate of Selection of Random Copies must be included with 

the “Blue Label” copies. 

A copy of the purchase order/specification must be included with the “Yellow Label” copies. 

SCHEDULE 

Adherence to this schedule must be maintained. See “Notice of Compliance with Schedules”, in GPO Pub. 310.2, Rev. 

1-18. Purchase Order and furnished material will be e-mailed from U.S. Government Publishing Office, Columbus 

Regional Office, Suite 112-B, 1335 Dublin Road, Columbus, OH 43215 by March 5, 2019. 

DELIVERY DATE 

Jacket 640-459 

No partial deliveries permitted. Complete production and delivery by March 29, 2019. 

Jacket 640-463 

Seven partial deliveries of 1,950,400 envelopes (includes 200 Blue Label Copy envelopes, 200 Yellow Label Copy 

envelopes, and balance of 1,950,000 envelopes). Partial deliveries as follows: 

Partial Quantity Delivery Date 

1st 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 16, 2019 

2nd 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 23, 2019 

3rd 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 30, 2019 

4th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 7, 2019 

5th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 14, 2019 

6th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 21, 2019 

7th and Final 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 28, 2019 

Jacket 640-466 

Fourteen partial deliveries of 1,950,400 envelopes (includes 200 Blue Label Copy envelopes, 200 Yellow Label Copy 

envelopes, and balance of 1,950,000 envelopes). Partial deliveries as follows: 

 
Jackets 640-459/463/466 Page 9 of 20

Partial Quantity Delivery Date 

1st 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) March 26, 2019 

2nd 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 2, 2019 

3rd 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 9, 2019 

4th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 11, 2019 

5th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 16, 2019 

6th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 23, 2019 

7th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 25, 2019 

8th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) April 30, 2019 

9th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 7, 2019 

10th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 9, 2019 

11th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 14, 2019 

12th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 21, 2019 

13th 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 23, 2019 

14th and Final 1,950,400 (includes 200 Blue Labels and 200 Yellow Labels) May 28, 2019 

An Order Tracking Report for Partial Deliveries is required for Jackets 640-463 and 640-466. Contractor to update 

report with each shipment and each confirmed delivery. See Exhibits 8 and 9 on pages 19 and 20 for report layout. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

RECEIPT FOR DELIVERY 

As applicable, the contractor must furnish their own receipts for deliveries. These receipts must include the GPO jacket 

number; total quantity delivered number of cartons, and quantity per carton; date delivery made; and signature of the 

Government agent accepting delivery. The original copies of these receipts must accompany the contractor’s invoice for 

payment. 

DISTRIBUTION 

Deliver f.o.b. Destination in the quantities stated under “Delivery Date” above. Ship all destinations by traceable means. 

All expenses incidental to picking up and returning materials and samples must be borne by the contractor. 

Due to high security at IRS Facilities, detailed information may be required from delivery carriers to confirm the identity 

of the driver and equipment used for delivery. Additionally, 24 to 48 hour advance notice of intended deliveries may be 

required to schedule availability of loading/unloading docks. 

 
Jackets 640-459/463/466 Page 10 of 20

At same time each partial bulk delivery is made, 10 printed samples of each order must be banded with a copy of the print 

order wrapped around or attached to the front of the envelopes. Sample packages are to be consolidated into a single 

package and delivered to: IRS Annex; ATTN: Brian Anderson, Stop 69A, 7940 Kentucky Drive, Florence, KY 41042 

(Note: Only small package carrier shipments accepted, no USPS mail.) 

On the same day that the product ships, the contractor must notify the ordering agency via e-mail (address provided after 

award) of the distribution. The subject line of the message shall be “Distribution Notice for Jacket (enter applicable 

Jacket Number) and Requisition (enter applicable Requisition Number)”. The e-mail must provide all applicable tracking 

numbers, shipping method, and program title. Contractor must be able to provide copies of all delivery, mailing, and 

shipping receipts (as applicable) upon agency request. 

Jacket 640-459 

75,400 envelopes (1 complete delivery, no partials (includes 200 Blue Label and 200 Yellow Label envelopes)): 

IRS Campus 

ATTN: Warehouse 

1040 Waverly Avenue 

Holtsville, NY 11742 

10 sample envelopes to Brian Anderson at the Cincinnati, Ohio address listed above. 

Jacket 640-463 

500 prior-to-production samples and 13,652,800 envelopes (7 partial deliveries of 1,950,400 each (includes 200 Blue 

Label and 200 Yellow Label envelopes)) deliver to: 

IRS – DCC 

CPS-East, 8th Floor 

985 Michigan Avenue 

Detroit, MI 48226 

10 sample envelopes deliver to Brian Anderson at the Cincinnati, Ohio address listed above. 

Jacket 640-466 

500 prior-to-production samples and 27,305,600 envelopes (14 partial deliveries of 1,950,400 each (includes 200 Blue 

Label and 200 Yellow Label envelopes)) deliver to: 

AECOM – CPS-West Warehouse 

Business Depot Ogden, Building 4B 

112 North 700 West 

Ogden, UT 84404 

10 sample envelopes to Brian Anderson at the Cincinnati, Ohio address listed above. 
Jackets 640-459/463/466 Page 11 of 20

BID OFFER 

SHIPMENT(S): Shipment(s) will be made f.o.b. destination from: City _______________________, State________ 

Bidders must enter bid price for each Jacket. Award will be made based on the lowest total bid for all Jackets. 

JACKET NO: 640-459 

Bid Price: $_______________________________ Additional Rate: $_____________ per _______________ 

JACKET NO: 640-463 

Bid Price: $_______________________________ Additional Rate: $_____________ per _______________ 

JACKET NO: 640-466 

Bid Price: $_______________________________ Additional Rate: $_____________ per _______________ 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in 

exact accordance with specifications. 

Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed)______________________ 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder 

 (Contractor Name) (GPO Contractor’s Code) 

(Street Address) 

(City – State – Zip Code) 

By 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 (Person to be Contacted) (Telephone Number) (Email) 

************************************************************************************************** 

THIS SECTION FOR GPO USE ONLY 

Contracting Officer Review _____________ Date ___________ Certifier _______________ Date 

 (initials) (initials) 
Jackets 640-459/463/466 Page 12 of 20

EXHIBIT 1: JACKET 640-459 E-178 ENVELOPE SPECIFICATION SHEET 

 
Jackets 640-459/463/466 Page 13 of 20

EXHIBIT 2: JACKET 640-463 E-178 ENVELOPE SPECIFICATION SHEET 

 
Jackets 640-459/463/466 Page 14 of 20

EXHIBIT 3: JACKET 640-466 E-178 ENVELOPE SPECIFICATION SHEET 

 
Jackets 640-459/463/466 Page 15 of 20

EXHIBIT 4: IRS FORM 6153 SHIPPING LABEL 

 
Jackets 640-459/463/466 Page 16 of 20

EXHIBIT 5: BLUE AND YELLOW SAMPLE BOXES PALLET LABEL 
Jackets 640-459/463/466 Page 17 of 20

EXHIBIT 6: MIXED PALLET LABEL 

 
Jackets 640-459/463/466 Page 18 of 20

EXHIBIT 7: IRS PALLET SPECIFICATIONS 

 
Jackets 640-459/463/466 Page 19 of 20

EXHIBIT 8: JACKET 640-463 ORDER TRACKING REPORT FOR PARTIAL DELIVERIES 

 
Jackets 640-459/463/466 Page 20 of 20

EXHIBIT 9: JACKET 640-466 ORDER TRACKING REPORT FOR PARTIAL DELIVERIES