Specifications by SG Jacket 417-861R2

Page 1 of 5 DHS/FEMA Req. 1-01571

Reviewed by DEE

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on November 5, 2021 

by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 pandemic, this will NOT 

be a public bid opening.

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission will 

be accepted at this time.

The Jacket Number 417-861 and bid opening date must be specified in the subject line of the e-mailed bid submission. 

Bids received after 11:00 AM EST on the bid opening date specified above will not be considered for award. 

R2 – SCHEDULE and PAPER.

For information regarding the solicitation requirements prior to award please email Steve Gaumer at sgaumer@gpo.gov. 

For contract administration after award, contact APS DC at 202-512-0307.

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the e-mailed bid 

including, but not limited to, the following—

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

(2) The vendor’s email provider may have different size limitations for sending e-mail, however vendors are advised 

not to exceed GPO’s stated limit. 

(3) Illegibility of bid.

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening time. Government 

personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the prevailing time (specified 

as the local time zone) and the exact time that the e-mail is received by GPO’s email server as the official time stamp 

for bid receipt at the specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

DIGITAL PRINTING IS NOT ACCEPTABLE.

PRODUCT: Looseleaf Pamphlets.

TITLE: Cert Basic Training Participants Manual (FEMA P-2057) - REPRINT.

QUANTITY: 100,000 Pamphlets.

PAGES: 268 pages plus separate 2-piece Looseleaf Cover.

TRIM SIZE: 8-1/2 x 11”.

GOVERNMENT TO FURNISH: Contractor to receive. Via email after award.

One (1) Purchase order.

One (1) PDF file. Contractor to extend bleed as necessary.

GPO Form 892c (R. 12-17) Proofs.

GPO Form 2678 (departmental random copies – blue label).
Page 2 of 5 Jacket 417-861R2

GPO Form 917 (Certificate of Selection).

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, fill 

appropriate blanks, and attach to shipping containers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," 

necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the contract 

administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

PROOFS: 1 set(s) of digital color content proofs for entire publication. Direct to plate must be used to produce 

the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper 

position (not pasted up), imaged face and back, trimmed and folded to the finished size of the product

Send proofs together with the furnished media (copy, electronic files) directly via traceable means to: Betty Nen, 

Milwaukee, WI 53222. Complete address provided after award.

Contractor must call GPO Contract Compliance Section at 202-512-0520, or e-mail information to compliance@gpo.gov 

immediately upon sending/delivering proofs and immediately upon notification that the proofs are available for pickup 

at the department. Proofs will be withheld not more than (3) workdays from receipt in the department to when they are 

made available for pickup at the department.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019. https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_13..PDF.

Covers: JCP Code* L20, Vellum-finish Cover, White, Basis Size 20 X 26", 80 lbs., 100 lbs., 120 lbs. – Contractors 

option.

Text: JCP Code* A60, Uncoated Text, White, Basis Size 25 X 38", 50 lbs., 60 lbs., 70 lbs. – Contractors option.

NOTE: All stock used must be uniform in shade.

PRINTING:

Covers 1 prints full bleed (heavy coverage) with type/rule matter, illustrations, fine detailed agency seal, screen tints, 

solid, and images in black ink only plus some type reversing out to appear white. Cover-4 prints with type matter, and 

fine detailed agency seal in black ink only: no bleed. Covers 2 and 3 are blank.

Text prints head to head with type/rule matter, images, tints, solids, graphs, and fine detailed agency seal in black ink 

only. Page 1-i, 1-ii, 1-29, 2-i, 2-iii, 2-26, 3-i, 3-iii, 4-i, 4-iii, 5-i, 5-iii, 6-i, 6-iii, 7-I, 7-iii, 8-i, 8-iii, 9-i, and 9-iii print in 

full bleed (heavy coverage). Approximately 23 blank pages scattered throughout.

INK: Black.

MARGINS:

Follow furnished electronic media. Adequate and Inadequate gripper.

BINDING:
Page 3 of 5 Jacket 417-861R2

Trim 4 sides.

DO NOT DRILL COVERS.

Text Only: Drill three 1⁄4” diameter holes center on the left dimension, 4-1/4” center-to-center. Center of all holes to be 

3/8” from left edge.

PACKING:

Each box must not exceed 45 lbs.

Carton specification must meet the following Strength Guidelines:

At least 200 lbs. bursting strength.

At least 32 edge crush test.

Shrink film each book individually, with cardboard backing for support.

Pack suitably per shipping container.

Pallets not to exceed 42 inches tall.

LABELING AND MARKING (package and/or container label): Reproduce shipping container label from furnished 

repro, fill in appropriate blanks and attach to shipping containers.

NOTE: MARK ALL CARTONS WITH THE FOLLOWING INFORMATION:

JOB TITLE: CERT Basic Training Participants Manual - REPRINT

REQUISITION: 1-01571

JACKET NO.: 417-861

QUANTITY: __________

NUMBER OF BOXES: EX. Box 1 of 4, Box 2 of 4...

Cartons must be labeled correctly. Mislabeled cartons will be returned for correction at the contractor’s expense.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels: 

(a) Printing Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity OK’d Proofs/Electronic Media

P-9. Solid and Screen Tint Color Match Pantone Matching System

DISTRIBUTION: Deliver f.o.b. destination.

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to Yvette. 

williams2@fema.dhs.gov. The subject line of this message shall be "Distribution Notice for Jacket 417-861, 

Requisition 1-01571". The notice must provide all applicable tracking numbers, shipping method, and Title. 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

Deliver 100,000 (includes 200 Departmental Random "Blue Label" Copies) via traceable means to; Pueblo Distribution 

Facility, 31451 United Avenue, Pueblo, CO 81001. Attn: Warehouse Supervisor, Phone # 719-295-2676.

Hours: 6:30 AM – 2:30 PM, MON-FRI.

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the certificate 
Page 4 of 5 Jacket 417-861R2

may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by the 

contractor.

SCHEDULE: The purchase order and GFM will be available via e-mail or contractor's FTP site on November 9, 2021.

Submit proofs as soon as the contractor deems necessary in order to comply with the shipping schedule. Proofs will be 

withheld not more than four (3) workdays from receipt in GPO until they are made available for pickup by the contractor.

Deliver completed by February 21, 2022.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. Submit 

proofs as soon as the contractor deems necessary in order to comply with the shipping schedule. Proofs will be withheld 

(3) workdays from receipt in the Agency until they are made available for pickup by the contractor.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance with 

these specifications. In addition, a price must be submitted for each additional 1,000 copies. The price for additional 

quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for 

determination of award.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the low contractor may be required to provide one or more 

of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by 

the Government. Failure to provide the requested information in a timely manner may result in the Contracting Officer 

not having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid
Page 5 of 5 Jacket 417-861R2

JACKET NUMBER BID PRICE: ADDITIONAL/M

Jacket 417-861: $________________________ $_________________

Paper Weight: Cover - ____________ Text - ______________

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

within _________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in 

exact accordance with specifications.

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one copy. 

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

 

 Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________

(Initials) (Initials)
Jacket: 417-861R2

Title: Cert Basic Training Participants Manual (FEMA P-2057) - REPRINT.

Agency: DHS / FEMA

Bid Opening: November 5, 2021 at 11:00am

Bid Terms Discounted Total

$252,252.00 2.0% 20 days $247,206.96

$297,840.00 1.0% 20 days $294,861.60

$360,000.00 0.3% 20 days $359,100.00

$414,555.00 5.0% 20 days $393,827.25

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Monarch Lith, Inc.

Contractor Name

Gray Graphics

Colonial Press Int'l.

Las Vegas Color Graphics, Inc.