Program 12-S R-1

Title: Brochures and CardsAgency: Architect of the Capitol/Capitol Visitor's CenterTerm: Date of Award through March 31, 2017

BASIS OF UNIT UNIT

ITEM NO. DESCRIPTION AWARD RATE COST RATE COSTI. PREPRESS OPERATIONS; 

Brochures

(a) Digital Color Content Proofs

...................................................per brochure

(1) Format A - 16 x 9" (flat size) 1 $36.00 $36.00 $40.46 $40.46

(2) Format B - 20 x 9" (flat size) 2 $40.00 $80.00 $40.46 $80.92(3) Format C - 24 x 9" (flat size) 1 $43.00 $43.00 $40.46 $40.46(4) Format D - 28 x 9" (flat size) 4 $51.00 $204.00 $43.84 $175.36

(5) Format E - 32 x 9" (flat size) 1 $60.00 $60.00 $46.24 $46.24

(6) Format F - 36 x 9" (flat size) 1 $70.00 $70.00 $52.20 $52.20

(b) One-Piece Composite Laminated Color Proofs

...................................................per brochure

(1) Format A - 16 x 9" (flat size) 1 $122.00 $122.00 $214.61 $214.61

(2) Format B - 20 x 9" (flat size) 2 $131.00 $262.00 $227.16 $454.32

(3) Format C - 24 x 9" (flat size) 1 $138.00 $138.00 $239.73 $239.73

(4) Format D - 28 x 9" (flat size) 4 $160.00 $640.00 $252.27 $1,009.08

(5) Format E - 32 x 9" (flat size) 1 $204.00 $204.00 $264.82 $264.82

(6) Format F - 36 x 9" (flat size) 1 $214.00 $214.00 $277.37 $277.37

Cards

(c) Digital Color Content Proofs..............

4 x 9.............................................per card 9 $20.00 $180.00 $25.00 $225.00

(d) One-Piece Composite Laminated Color Proofs

4 x 9..............................................per card 9 $120.00 $1,080.00 $176.95 $1,592.55Booklets

(e) Digital Color Content Proofs

...................................................per page

(1) Format A 80 $4.50 $360.00 $8.41 $672.80

(2) Format B 28 $6.50 $182.00 $9.13 $255.64

Booklets

(f) One-Piece Composite Laminated Color Proofs

...................................................per page

(1) Format A 80 $19.00 $1,520.00 $53.75 $4,300.00

(2) Format B 28 $26.00 $728.00 $57.00 $1,596.00

Handouts

(g) Digital Color Content Proofs

...................................................per page

(1) Format A 12 $19.00 $228.00 $20.23 $242.76

(2) Format B 6 $17.00 $102.00 $40.46 $242.76

Handouts

(h) One-Piece Composite Laminated Color Proofs

...................................................per page

(1) Format A 12 $120.00 $1,440.00 $176.95 $2,123.40

(2) Format B 6 $95.00 $570.00 $189.50 $1,137.00

(i) System Timework..........................per hour 5 $70.00 $350.00 $95.00 $475.00

MONTEBELLO, CA

MONARCH LITHO INC. S&S GRAPHICS

LAUREL, MD

Page 1 of 4
Program 12-S R-1

Title: Brochures and CardsAgency: Architect of the Capitol/Capitol Visitor's CenterTerm: Date of Award through March 31, 2017

BASIS OF UNIT UNIT

ITEM NO. DESCRIPTION AWARD RATE COST RATE COST

MONTEBELLO, CA

MONARCH LITHO INC. S&S GRAPHICS

LAUREL, MD

II. PRINTING AND BINDING:

Brochures

(a) Printing in six colors......................per brochure

Makeready and/or Setup

(1) Format A - 16 x 9" (flat size) 1 $1,250.00 $1,250.00 $1,187.00 $1,187.00

(2) Format B - 20 x 9" (flat size) 2 $1,260.00 $2,520.00 $1,222.00 $2,444.00

(3) Format C - 24 x 9" (flat size) 1 $1,265.00 $1,265.00 $1,225.00 $1,225.00

(4) Format D - 28 x 9" (flat size) 4 $1,340.00 $5,360.00 $1,971.00 $7,884.00

(5) Format E - 32 x 9" (flat size) 1 $1,350.00 $1,350.00 $2,055.00 $2,055.00

(6) Format F - 36 x 9" (flat size) 1 $1,385.00 $1,385.00 $2,069.00 $2,069.00

(b) Printing in six colors......................per brochure

Running Per 1,000 Copies

(1) Format A - 16 x 9" (flat size) 5 $52.00 $260.00 $53.12 $265.60(2) Format B - 20 x 9" (flat size) 205 $53.00 $10,865.00 $53.12 $10,889.60

(3) Format C - 24 x 9" (flat size) 10 $92.00 $920.00 $66.24 $662.40

(4) Format D - 28 x 9" (flat size) 255 $100.00 $25,500.00 $89.32 $22,776.60

(5) Format E - 32 x 9" (flat size) 15 $112.00 $1,680.00 $101.66 $1,524.90(6) Format F - 36 x 9" (flat size) 5 $118.00 $590.00 $124.09 $620.45

( c ) Spot Gloss Varnish........................per brochure

Makeready and/or Setup

(1) Format A - 16 x 9" (flat size) 1 $185.00 $185.00 $147.00 $147.00

(2) Format B - 20 x 9" (flat size) 2 $195.00 $390.00 $147.00 $294.00

(3) Format C - 24 x 9" (flat size) 1 $205.00 $205.00 $147.00 $147.00

(4) Format D - 28 x 9" (flat size) 4 $219.00 $876.00 $285.00 $1,140.00

(5) Format E - 32 x 9" (flat size) 1 $226.00 $226.00 $285.00 $285.00

(6) Format F - 36 x 9" (flat size) 1 $236.00 $236.00 $285.00 $285.00

(d) Spot Gloss Varnish........................per brochure

Running Per 1,000 Copies

(1) Format A - 16 x 9" (flat size) 5 $8.40 $42.00 $21.88 $109.40

(2) Format B - 20 x 9" (flat size) 205 $9.00 $1,845.00 $22.32 $4,575.60(3) Format C - 24 x 9" (flat size) 10 $9.50 $95.00 $22.88 $228.80(4) Format D - 28 x 9" (flat size) 255 $10.60 $2,703.00 $39.98 $10,194.90

(5) Format E - 32 x 9" (flat size) 15 $11.10 $166.50 $43.76 $656.40

(6) Format F - 36 x 9" (flat size) 5 $12.10 $60.50 $44.64 $223.20

Cards

(e) Printing in five color...........................

(1) Makeready and/or Setup

4 x 9..............................................per card 9 $1,120.00 $10,080.00 $1,264.00 $11,376.00

(2) Running Per 1,000 Copies

4 x 9..............................................per card 120 $23.25 $2,790.00 $6.04 $724.80

(f) Aqueous Coating..............................

(1) Makeready and/or Setup

4 x 9..............................................per card 9 $28.00 $252.00 $127.00 $1,143.00

(2) Running Per 1,000 Copies

4 x 9..............................................per card 120 $2.75 $330.00 $0.60 $72.00

Booklets

Format A 

(g) Printing text pages in four color process

(1) Makeready and/or Setup 76 $98.50 $7,486.00 $66.85 $5,080.60

(2) Running Per 1,000 Copies 5,630 $23.00 $129,490.00 $4.98 $28,037.40

Page 2 of 4
Program 12-S R-1

Title: Brochures and CardsAgency: Architect of the Capitol/Capitol Visitor's CenterTerm: Date of Award through March 31, 2017

BASIS OF UNIT UNIT

ITEM NO. DESCRIPTION AWARD RATE COST RATE COST

MONTEBELLO, CA

MONARCH LITHO INC. S&S GRAPHICS

LAUREL, MD

(h) Printing text pages in an additional color

(1) Makeready and/or Setup 96 $18.50 $1,776.00 $12.20 $1,171.20

(2) Running Per 1,000 Copies 9,600 $2.40 $23,040.00 $0.35 $3,360.00

(i) Spot Varnishing Text Pages

(1) Makeready and/or Setup 36 $18.00 $648.00 $10.65 $383.40

(2) Running Per 1,000 Copies 3,600 $7.10 $25,560.00 $0.37 $1,332.00

(j) Printing Covers in Four Color Process

(1) Makeready and/or Setup 4 $250.00 $1,000.00 $884.00 $3,536.00

(2) Running Per 1,000 Copies 240 $46.50 $11,160.00 $58.82 $14,116.80

(k) Printing Covers in an Additional Color

(1) Makeready and/or Setup 4 $37.00 $148.00 $49.00 $196.00

(2) Running Per 1,000 Copies 400 $5.70 $2,280.00 $0.91 $364.00

(l) Aqueous Coating Covers

(1) Makeready and/or Setup 4 $28.50 $114.00 $106.00 $424.00

(2) Running Per 1,000 Copies 240 $14.00 $3,360.00 $0.68 $163.20

Booklets

Format B

(m) Printing text pages in four color process

(1) Makeready and/or Setup 20 $160.00 $3,200.00 $71.97 $1,439.40

(2) Running Per 1,000 Copies 2,000 $33.40 $66,800.00 $5.95 $11,900.00

(n) Printing text pages in an additional color

(1) Makeready and/or Setup 8 $23.25 $186.00 $13.14 $105.12

(2) Running Per 1,000 Copies 800 $3.60 $2,880.00 $0.98 $784.00

(o) Spot Varnishing Text Pages

(1) Makeready and/or Setup 4 $24.70 $98.80 $11.47 $45.88

(2) Running Per 1,000 Copies 400 $9.30 $3,720.00 $1.13 $452.00

(p) Printing Covers in Four Color Process

(1) Makeready and/or Setup 4 $270.00 $1,080.00 $961.00 $3,844.00(2) Running Per 1,000 Copies 400 $65.00 $26,000.00 $65.90 $26,360.00

(q) Printing Covers in an Additional Color

(1) Makeready and/or Setup 1 $46.50 $46.50 $55.00 $55.00

(2) Running Per 1,000 Copies 100 $9.50 $950.00 $1.56 $156.00

(r) Aqueous Coating Covers

(1) Makeready and/or Setup 2 $28.50 $57.00 $106.00 $212.00

(2) Running Per 1,000 Copies 200 $2.85 $570.00 $1.17 $234.00

Handouts

Format A

(s) Printing in four color process

(1) Makeready and/or Setup 10 $935.00 $9,350.00 $417.00 $4,170.00

(2) Running Per 1,000 Copies 80 $45.00 $3,600.00 $16.51 $1,320.80

(t) Printing in an additional color

(1) Makeready and/or Setup 2 $180.00 $360.00 $46.00 $92.00

(2) Running Per 1,000 Copies 20 $3.30 $66.00 $2.47 $49.40

Format B

(s) Printing in four color process

(1) Makeready and/or Setup 6 $900.00 $5,400.00 $417.00 $2,502.00

(2) Running Per 1,000 Copies 30 $27.50 $825.00 $10.29 $308.70

(t) Printing in an additional color

(1) Makeready and/or Setup 1 $170.00 $170.00 $46.00 $46.00(2) Running Per 1,000 Copies 10 $2.35 $23.50 $1.34 $13.40

Page 3 of 4
Program 12-S R-1

Title: Brochures and CardsAgency: Architect of the Capitol/Capitol Visitor's CenterTerm: Date of Award through March 31, 2017

BASIS OF UNIT UNIT

ITEM NO. DESCRIPTION AWARD RATE COST RATE COST

MONTEBELLO, CA

MONARCH LITHO INC. S&S GRAPHICS

LAUREL, MD

III. PAPER: Per 1,000 Leaves

Brochures

(a) White No. 1 Coated Text, Dull-finish ( 80-lb.)

(1) Format A - 16 x 9" (flat size) 5 $37.50 $187.50 $41.08 $205.40

(2) Format B - 20 x 9" (flat size) 205 $40.50 $8,302.50 $32.26 $6,613.30(3) Format C - 24 x 9" (flat size) 10 $42.50 $425.00 $35.64 $356.40(4) Format D - 28 x 9" (flat size) 255 $46.00 $11,730.00 $54.37 $13,864.35

(5) Format E - 32 x 9" (flat size) 15 $55.00 $825.00 $66.77 $1,001.55

(6) Format F - 36 x 9" (flat size) 5 $66.00 $330.00 $71.27 $356.35

Cards

(b) White No. 1 Coated Cover, Gloss-Finish (100-lb)

(1) 4 x 9..............................................per card 120 $14.00 $1,680.00 $15.84 $1,900.80

Booklets

(c) White Dull Coated Text (80 lb.)

Format A....................................per page 2,400 $11.10 $26,640.00 $10.64 $25,536.00

Format B....................................per page 400 $18.80 $7,520.00 $16.34 $6,536.00

(d) White No. 1 text, Smooth Finish (80 lb)

Format A....................................per page 280 $16.00 $4,480.00 $11.60 $3,248.00Format B....................................per page 600 $27.00 $16,200.00 $17.78 $10,668.00

(e) White No. 1 Cover, Smooth Finish (100 lb.)

Format A....................................per page 40 $34.00 $1,360.00 $31.36 $1,254.40Format B....................................per page 200 $57.80 $11,560.00 $51.04 $10,208.00

(f) White Gloss Coated Cover (100 lb.)

Format A....................................per page 200 $21.50 $4,300.00 $28.17 $5,634.00Format B....................................per page 200 $36.50 $7,300.00 $46.61 $9,322.00Handouts

(g) White Uncoated Text (80 lb.)

Format A....................................per page 70 $46.00 $3,220.00 $36.97 $2,587.90

Format B....................................per page 20 $27.00 $540.00 $19.52 $390.40

(h) White Uncoated Cover (80 lb.)

Format A....................................per page 10 $88.00 $880.00 $76.30 $763.00Format B....................................per page 10 $51.50 $515.00 $40.28 $402.80

IV. ADDITIONAL OPERATIONS(a) Banding/Shrink Wrapping...............per 1,000 pkgs 11 $115.00 $1,265.00 $200.00 $2,200.00

(b) Perforating...............................per line

(1) Makeready/Setup 3 $33.00 $99.00 $445.00 $1,335.00(2) Running ..............................per 1,000 lines 135 $12.00 $1,620.00 $13.00 $1,755.00

V. PACKING

(a) Packing/Sealing Shipping Containers

up to 45 lb. Capacity...............per container 1,800 $3.20 $5,760.00 $1.25 $2,250.00

CONTRACTORS SUBTOTAL $530,423.80 $321,607.08

DISCOUNT 2.00% $10,608.48 5.00% $16,080.35

DISCOUNTED SUBTOTALS $519,815.32 $305,526.73

TRAVEL AND PER DIEM $22,964.00 $419.00

TOTALS $542,779.32 $305,945.73

Page 4 of 4
Program 12-S R-1 Page 1 of 19 

Specifications by BC 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Brochures, Cards, Booklets, and Handouts 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Architect of the Capitol/Capitol Visitor’s Center 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning date of award and ending March 

31, 2017, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11 a.m., prevailing Washington, DC, time, on April 29, 2016.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, 

DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to 

the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with 

the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as 

revised June 2001. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, 

Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time, Monday through 

Friday. The contractor is to follow the instructions in the Bid Submission/Opening area. If further instruction or 

assistance is required, call (202) 512-0526. 

Bidders, please note: 

This contract has been revised. Booklets and handouts have been added. Additionally, Travel and Per Diem 

costs are factors in award. 

R-1: The basis figure for IV(a) has been updated. Additionally, the weight of the booklet stock for JCP A61 

has been updated. 

For information of a technical nature, call Bill White or Brian Coleman at (202) 512-0310. (No collect calls.) 
Brochures and Cards Page 2 of 19 

12-S (2/17) 

SECTION 1 – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also cancels 

and supersedes any other disputes language currently included in existing contractual actions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level I. 

(b) Finishing (item related) Attributes -- Level I. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheets 

P-8. Halftone Match (Single and Double Impression) O.K. Press Sheets 

P-9. Solid and Screen Tint Color Match O.K. Press Sheets 

P-10. Process Color Match O.K. Press Sheets 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards: 

P-7. Ok’d Proofs, electronic media. 

P-8. Ok’d Proofs, electronic media. 

P-9. Pantone Matching System. 

P-10. Ok’d Color proofs, electronic media. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “Extension of Contract Term” 

Clause. See also “Economic Price Adjustment” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
Brochures and Cards Page 3 of 19 

12-S R-1 (3/17) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from date of award to March 31, 2017, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending 

December 31, 2015, called the base index. The percentage change (plus or minus) of the variable index from the 

base index will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

"Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items" in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913 for All Paper will apply to all paper required under this contract. 

2. The applicable index figures for the month of April 2016 will establish the base index. 

3. There shall be no price adjustment for the first three months of the contract. 

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the 

month being considered for adjustment. 

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance 

with the following formula: 

where X = the index for that month which is two months prior to the month being considered for 

adjustment. 

 x 100 = %

base index

x base index ___
Brochures and Cards Page 4 of 19 

12-S R-1 (3/17) 

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%. 

7. Adjustments under this clause will be applied to the contractor's bid prices for line items III. (a) and (b) in 

the Schedule of Prices and will be effective on the first day of any month for which prices are to be 

adjusted. 

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause. 

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost 

to the contractor, but shall be computed as provided above. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

PRE-AWARD TEST – PROOFING AND PRESS PRODUCTION RUN: The contractor being considered for 

award will be required to demonstrate their ability to print the item(s) required in these specifications at the requisite 

quality level by completing a pre-award test. 

The Government may waive the pre-award test if there is other evidence, in the opinion of the Contracting 

Officer, which indicates the contractor being considered for award has the capability to successfully produce 

the item(s) required. 

A sample brochure file will be furnished to the contractor being considered for award for the pre-award test. 

PROOFING TEST: Digital composite one-piece laminated proofs as detailed on pages 7 and 8 are to be submitted 

within two workdays of receiving files. The Government will hold the proofs for three (3) workdays. 

PRESS PRODUCTION TEST: Within three (3) workdays after receiving approval of proofs, the perspective 

contractor shall demonstrate their printing capability by producing printed press sheets of the sample brochure. 

Products from this test run will be used by the Government to evaluate the contractor’s capability to comply with 

applicable requirements of these specifications and the contractor’s ability to maintain that quality level throughout 

the test production run. 

NOTE: This test must be performed in the presence of Government representatives, under normal production 

conditions on the equipment and in the facility proposed to be used for the final production, and on the paper 

required under these specifications. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press's ink rollers. The control bars must show areas consisting of 3/16 x 3/16" minimum solid color patches; tint 

patches of 25, 50, and 75%; dot gain scale (such as, BRUNNER, GATF, GRETAG, or RIT); and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the entire press sheet 

(can be on the gripper edge, tail edge, or gutter of the press sheet). The minimum run time shall be 1 hour, exclusive 

of make-ready time. 

Failure to produce sample press sheets meeting the specified quality level or to demonstrate the ability to 

maintain the required quality throughout the production test press run may be reason for a determination of 

non-responsibility. In addition the contractor’s failure to successfully complete this test within 2 hours may 

also result in a determination of non-responsibility. 

The Contracting Officer may grant a period in excess of the 2 hours if in his opinion he has reason to believe that the 

contractor is making great progress in meeting the contract standards. 
Brochures and Cards Page 5 of 19 

12-S R-1 (3/17) 

NOTE: No charges will be allowed for costs incurred in the performance of this pre-award test. 

POSTAWARD CONFERENCE: In order to ensure that the contractor fully understands the total requirements of 

the job as indicated in these specifications, Government representatives reserve the right to conduct a conference 

with the contractor’s representatives at the GPO, Washington, DC, immediately after award. Contractor’s 

preproduction personnel should be in attendance to discuss preproduction related issues. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by 

an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from date of award to March 31, 2017, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued”, for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise 

furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING”. The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract. 
Brochures and Cards Page 6 of 19 

12-S R-1 (3/17) 

SECTION 2 – SPECIFICATIONS 

SCOPE: These specifications cover the production of brochures, cards, booklets, and handouts requiring such 

operations as electronic prepress, proofing, printing in four-color process plus up to two PMS colors, spot varnish 

and/or aqueous coating, binding, packing and distribution. 

TITLE: Brochures, Cards, Booklets, and Handouts 

FREQUENCY OF ORDERS: Up to approximately 10 to 20 orders per year. 

QUANTITIES: Approximately 15,000 to 225,000 copies per order 

NUMBER OF PAGES: Brochures/Cards: Face and back. 

 Booklets: Approximately 8 to 60 pages. 

TRIM SIZES: Brochures 

 Format A: 16 x 9” (flat size) 

 Format B: 20 x 9” (flat size) 

 Format C: 24 x 9” (flat size) 

 Format D: 28 x 9” (flat size) 

 Format E: 32 x 9” (flat size) 

 Format F: 36 x 9” (flat size) 

 

 Cards: 4 x 9” 

 Booklets: 

 Format A: 6 x 9” 

 Format B: 8-1/2 x 11” 

 Handouts: 

 Format A: 17 x 11” 

 Format B: 8-1/2 x 11” 

GOVERNMENT TO FURNISH: The electronic media will be furnished as follows: 

Platform: Macintosh OS X (or latest version) 

 Storage Media: CD-R/RW; DVD-R/RW 

Software: Adobe Creative Cloud (Indesign, Photoshop, Illustrator) 2015 or latest version 

Note: All platform system and software upgrades (for specified applications) which may 

occur during the term of the contract, must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished. The contractor is cautioned that furnished 

fonts are the property of the Government and/or its originator. All furnished fonts are 

to be eliminated from the contractor’s archive immediately after completion of the 

contract. 

Additional Information supplied: 
Brochures and Cards Page 7 of 19 

12-S R-1 (3/17) 

A visual of the electronic files produced on a printer using PostScript language will be 

furnished. 

Visuals will clearly show color breaks and spot gloss varnish placement. Contractor 

will be required to create varnish windows. 

Files will be furnished in native application format. 

Pantone Matching System used for color identification of spot color. 

Contractor to create traps. 

Files provide for bleeds. 

GPO Form 952 (Desktop Publishing – Disk Information) furnished with each order. 

One reproduction proof; form 905 (R. 6/03) with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random 

copies. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish,” necessary to produce the product(s) in accordance with these specifications. 

Contractor to provide two (2) new unopened Pantone (solid coated) Formula Guides. These guides will be used by 

the GPO representative and the contractor at each press sheet inspection for consistent comparison of the requested 

Pantone colors for the term of this contract. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor is responsible for performing a basic check 

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. 

Any errors, media damage, or data corruption that might interfere with proper file image processing must be 

reported to Michaela McNichol at 202-593-1830 in sufficient time to comply with the shipping schedule. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

All halftones on coated stock are to be at 200-line screen or finer. All halftones on uncoated stock are to be at 175-

line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. Prior to making 

revisions, the contractor shall copy the furnished files and make all changes to the copy. It is anticipated that the 

Government will make all major revisions. 

DIGITAL DELIVERABLES: Upon completion of each order, the contractor must furnish one final production 

native application files (digital deliverables, which include high resolution scans) with the Government furnished 

material. The digital deliverables must be an exact representation of the final printed product and shall be returned 

on CD-R or DVD-R. Contractor to supply one (1) digital deliverable with native files, all linked graphics and fonts 

and the other digital deliverable with PDF files that have been press optimized, with fonts embedded and proper 

color mode (Pantone). The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat, 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by 

the Government. Digital deliverables must be Mac/Windows compatible. The CD-R or DVD-R and jewel case must 

be clearly labeled as Final Production Files with the publication title, jacket number, print order number, and date. 

A print-out of the file directory must be placed inside of the jewel case. Digital deliverables must be delivered no 

more than one week after printed copies are delivered. 

PROOFS: One (1) set of digital color content proofs. Direct to plate must be used to produce the final product with 

a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that 

will be used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), 

imaged face and back, trimmed and folded to the finished size of the product, as applicable. 
Brochures and Cards Page 8 of 19 

12-S R-1 (3/17) 

-PLUSOne (1) set of digital one-piece composite laminated halftone proofs on the actual production stock (Kodak 

Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi. 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8” x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet. Proofs must show dot structure. 

NOTE: Inkjet proofs are not acceptable. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

If Pantone Colors are required they may be substituted with a similar color (with the exception of process yellow) 

but may not be built out of the four process colors. Ink drawdowns of the actual PMS color on the production stock 

used in the job must be submitted with the proofs. Half of the ink drawdown must show coating. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications. 

THE CONTRACTOR MUST NOT PRINT PRIOR TO RECEIPT OF AN “O.K. TO PRINT.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 

2011. 

Government Paper Specification Standards No. 12 - http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf

Brochures: White No. 1 Coated Text, Dull-finish, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code 

A261. Note: Exception to Paper Specification Standards (March 2011, No. 12) under “Testing” – The acceptance 

criteria in Part 4 SHALL apply for Opacity ONLY.

Cards: White No. 1 Coated Cover, Gloss-finish, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to JCP Code 

L11. 

Booklets: White No. 1 Coated Cover, Gloss-finish, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L11; White No. 1 Smooth Finish Uncoated Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to 

JCP L21; White No. 1 Coated Text, Dull-finish, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code 

A261. Note: Exception to Paper Specification Standards (March 2011, No. 12) under “Testing” – The acceptance 

criteria in Part 4 SHALL apply for Opacity ONLY; White No. 1 Smooth Finish Uncoated Text, basis weight: 80 lbs. 

per 500 sheets, 25 x 38”, equal to JCP Code A61. 

Handouts: White No. 1 Smooth Finish Uncoated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP 

L21; White No. 1 Smooth Finish Uncoated Text, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code 

A61. 

PRINTING: Brochures print head to head in four color process plus two (2) Pantone colors and spot gloss varnish. 

Areas that require spot gloss varnish will be indicated in the file. 

Cards print head to head in four color process plus one (1) Pantone color plus a flood aqueous coating on one side. 

Booklets 

Covers: Covers print four color process plus up to two additional PMS colors. Covers that print will be indicated on 

the print order. Covers may require an aqueous coating. 

Text: Text pages print four color process plus up to two additional PMS colors. Text pages may require spot varnish. 
Brochures and Cards Page 9 of 19 

12-S R-1 (3/17) 

Handouts print head to head in four color process. 

Match Pantone number as indicated on the print order. 

Must be printed on a press capable of printing six colors in a single pass through the press (minimum six printing 

units). 

PRESS SHEET INSPECTION: Final makeready press sheets will be inspected and approved at the contractor’s 

plant for the purpose of establishing specified standards for use during the actual press run. Upon approval of the 

sheets, contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances 

when applicable) and with discarding all makeready sheets that preceded approval. When a press sheet inspection is 

required, it will be specified on the individual print order. See Guidelines for Contractors Holding Press Sheet 

Inspections (GPO Publication 315.3) issued June 2003. NOTE: A press sheet inspection is for the purpose of setting 

specific standards that are to be maintained throughout the entire run. It does not constitute a prior approval of the 

entire run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press’s ink rollers. The control bars (such as, BRUNNER, GATF, GRETAG, or RIT) must show areas consisting of 

3/16 x 3/16” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray balance patches 

for process color (if applicable). These areas must be repeated across the entire press sheet. 

The density must be consistent across the full width of the sheet with any deviations not to exceed plus or minus 2.5 

points. 

The contractor must provide the following equipment in working order for use during press sheet inspection: a 

calibrated densitometer at press side, for the purpose of monitoring density, dot gain, contrast, trapping, hue error, 

and ink coverage in products containing one color through multicolor process. 

Viewing light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009; a viewing booth under controlled conditions 

with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided. 

Unless waived by the Government, the contractor will be required to print a small symbol within the trim area on 

each form/signature which will remain in position throughout the entire press sheet inspection and then be honed off 

or otherwise removed from the printing plate only after the color standard has been established and approved. 

At the Government's option, the Press Sheet Inspection may be waived. 

MARGINS: Margins will be as indicated on the print order or furnished electronic files. Most items bleed on all 

four sides. 

BINDING: Brochures accordion fold from various flat sizes as ordered to a final size of 4 x 9”. A folding dummy 

will be provided with each print order. Score all folds prior to folding to facilitate folding and prevent cracking. 

Contractor should take all necessary steps to prevent ink cracking on the finished folds. Cracking on the folds is 

unacceptable. 

Cards: Trim four sides. 

Booklets: Perfect bind or saddle-stitch as indicated on the print order. 

Handouts: 

17 x 11”: Fold from 17 x 11” to 8-1/2 x 11” 

8-1/2 x 11”: Trim four sides. Handouts may perforate. 

PACKING: 

Brochures and handouts are to be shrink-film wrapped in units of 50. Cards to be shrink-film wrapped in units of 

100. Chipboard is only to be placed at the bottom of the package. Booklets are to be packed suitably per shipping 

container. 
Brochures and Cards Page 10 of 19 

12-S R-1 (3/17) 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split when processed through a small package carrier delivery system. 

Pack flat in appropriately sized shipping container not to exceed 40 pounds when full packed, unless otherwise 

specified on the print order. Containers must be reinforced with adequate protection to ensure corners of brochures 

do not bend. Chipboard, or equal, must be placed on top and bottom of the containers. 

Multiple items ordered on one print order are to be packed separately and not to be mixed. When indicated on the 

print order, shrink-film wrap in quantities indicated. Reinforce each wrap (when indicated) on the bottom with 

chipboard of suitable thickness to prevent curling, warping, etc. 

LABELING AND MARKING (package and/or container label): 

Reproduce shipping container label from furnished repro, fill in appropriate blanks and attach to shipping containers. 

Carton label should clearly show the product/title, purchase, print order, and jacket number, and quantity. Send 

proof of carton label prior to proceeding to dramey@gpo.gov and kdethomasis@gpo.gov. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered, 

and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents. 

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of selection must 

be included. 

A copy of the Government-furnished certificate must accompany the voucher sent to GPO, Financial Management 

Service, for payment. Failure to furnish the certificate may result in delay in processing the voucher. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will 

be required to execute a statement furnished by GPO certifying that copies were selected as directed. Copies will be 

paid for at the running rate offered in the contractor’s bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers must 

be furnished with billing as evidence of mailing. 

DISTRIBUTION: Deliver all copies f.o.b. destination to two (2) to three (3) addresses within the commercial zone 

of Washington, DC. 
Brochures and Cards Page 11 of 19 

12-S R-1 (3/17) 

Deliver f.o.b. destination to the U.S. Capitol Visitor Center, or to the Senate Warehouse, in accordance with the 

following instructions: 

Label as indicated below, and deliver to: 

 U.S. Government Publishing Office 

 44 H. Street, NW 

 Washington, DC 20401 

 Attn: Mr. Kirby 

 For REDISTRIBUTION to SAA Printing Graphics and Direct Mail, Attn: Brandon Blankenship or Gus 

Durr 202-224-5770 (Room number and Contact person to be supplied with print order). 

For deliveries to the Capitol Building (digital deliverables and blue label copies), all deliveries must go through 

GPO for screening prior to delivery to the Hill): 

 

Capitol Visitor Center 

U.S. Capitol Building 

Room CVC-101, Front Desk 

Attn: Michaela McNichol (202-593-1830) 

or Monica Servaites (202-593-1899) 

Digital deliverables and blue label copies must be packaged separately. 

Packages delivered to the addresses above must be processed through the U.S. Government Publishing Office, 44 H 

Street, NW Washington, DC 20401, Marked for redistribution to (the appropriate address), for screening prior to 

delivery. No deliveries will be accepted on the Hill. 

Contractor must give 24-hour notice prior to any delivery to the U.S. Government Publishing Office. Contractor 

must contact either Dan Ramey or Ken DeThomasis on (202) 512-0224. The shipping information (tracking 

numbers, carrier, print order, etc.) must be communicated at that time. Deliveries to the U.S. Government Publishing 

Office must be made prior to 12:00 noon, local time. 

Deliver advance copies at least 24 hours prior to the bulk delivery to: U.S. Government Publishing Office, 44 H 

Street, NW, Washington, DC 20401, Attn: Congressional Publishing Services (CPS), Room C-730, Stop: CSC, 

Attn: Dan Ramey or Ken DeThomasis. Prior to delivering advance copies contact Dan Ramey or Ken 

DeThomasis at (202) 512-0224 with aforementioned shipping information (tracking numbers, carrier, etc.). 

Within one week of completion of each order, all furnished materials, ink drawdowns, and final production native 

application files (digital deliverables, which include high resolution scans, AND Archive Files, which include HighResolution Image, Low-Resolution Image files, Hi/Low Resolution PDF Files, and Rich Text Format (RTF files) on 

individual CD-Rs, made by the contractor must be returned to the U.S. Government Publishing Office, 27 G Street, 

NW, Washington, DC 20401. Attn: Congressional Publishing Services, Room C-730, Stop: CSC, Attn: Dan Ramey 

or Ken DeThomasis (202) 512-0224. 

Unless otherwise indicated, truck deliveries must be made at the point of destination between the hours of 8:30 a.m. 

and 3:30 p.m. local prevailing time, on normal Government workdays. Shipments must be delivered as specified. 

All expenses incidental to picking up and returning materials, submitting proofs, digital deliverables, and furnishing 

sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 
Brochures and Cards Page 12 of 19 

12-S R-1 (3/17) 

Furnished material and proofs must be picked up from: US Government Publishing Office, 732 North Capitol 

Street, NW, Washington, DC 20401. 

Submit proofs together with Government Furnished material to: U.S. Government Publishing Office, 44 H Street, 

NW, Washington, DC 20401, Attn: Congressional Publishing Services (CPS), Room C-730, Stop: CSC, Attn: Dan 

Ramey or Ken DeThomasis. Furnished proof label must be filled by the contractor and used on all proof packages. 

Prior to submitting proofs contact Dan Ramey or Ken DeThomasis at (202) 512-0224. 

Furnished electronic media and visuals must be returned with proofs. 

At the completion of the job, return the GFM and Digital Deliverables to U.S. Government Publishing Office, 44 H 

Street, NW, Washington, DC 20401, Attn: Congressional Publishing Services (CPS), Room C-730, Stop: CSC, 

Attn: Dan Ramey or Ken DeThomasis. 

No definite schedule for pickup of materials can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

The numbers under the column headed “WD After” represent the number of workdays allowed to complete that 

certain part of the schedule after completion of the preceding part. 

 WD After 

Contractor to submit proofs ....................................................................................... 3 

Contractor to pickup proofs ....................................................................................... 5 

If required (due to author’s alterations): 

Contractor submit revised proofs ............................................................................... 3 

Contractor pickup revised proofs ............................................................................... 4 

Contractor must complete distribution ..................................................................... 10 

Press Sheet Inspection: 

The contractor must notify the U.S. GPO of the date and time the press sheet inspection can be performed. In order 

for proper arrangements to be made, notification must be given at least three (3) workdays prior to the inspection. 

Notify the U.S. Government Publishing Office, Quality Control for Procured Printing, Washington, DC 20401 at 

(202) 512-1162. Telephone calls will only be accepted between the hours of 8:00 a.m. and 2:00 p.m., prevailing 

Eastern Time, Monday through Friday. NOTE: See contract clauses, paragraph 14(e)(1), Inspections and Tests of 

GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)). 

NOTE: When supplies are not ready at the time specified by the contractor for inspection, the Contracting 

Officer may charge to the contractor the additional cost of the inspection 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

Upon completion of each order, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment (or delivery, if applicable). Call (202) 512-0516 or 0520; callers outside the Washington, DC area may 

call toll free 1-800-424-9470 or 9471. 
Brochures and Cards Page 13 of 19 

12-S R-1 (3/17) 

SECTION 3 - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

Travel expenses and per diem to be incurred by the Government for press sheet inspections will be a factor in 

determining award. This will be based on the following: 

 Sending two (2) Government representatives from the Washington, DC, area for the press sheet inspections 

on 10 orders lasting approximately one (1) workday each. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES”. 

 (1) (2) (3) (4) (5) (6) 

I. (a) 1 2 1 4 1 1 

 (b) 1 2 1 4 1 1 

 (c) 9 

 (d) 9 

 (e) 80 28 

 (f) 80 28 

 (g) 12 6 

 (h) 12 6 

 (i) 5 

 (1) (2) (3) (4) (5) (6) 

II. (a) 1 2 1 4 1 1 

 (b) 5 205 10 255 15 5 

 (c) 1 2 1 4 1 1 

 (d) 5 205 10 255 15 5 

 (e) 9 120 

 (f) 9 120 

 (g) 76 5,630 

 (h) 96 9,600 

 (i) 36 3,600 

 (j) 4 240 

 (k) 4 400 

 (l) 4 240 

 (m) 20 2,000 

 (n) 8 800 

 (o) 4 400 
Brochures and Cards Page 14 of 19 

12-S R-1 (3/17) 

 (p) 4 400 

 (q) 1 100 

 (r) 2 200 

 (s) 10 80 

 (t) 2 20 

 (u) 6 30 

 (v) 1 10 

 

 

 (1) (2) (3) (4) (5) (6) 

III. (a) 5 205 10 255 15 5 

 (b) 120 

 (c) 2,400 400 

 (d) 280 600 

 (e) 40 200 

 (f) 200 200 

 (g) 70 20 

 (h) 10 10 

IV. (a) 11 

 (b) (1) (2) 

 3 135 

V. (a) 1,800 

 

 

 
Brochures and Cards Page 15 of 19 

12-S R-1 (3/17) 

SECTION 4 - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination for all shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

I. PREPRESS OPERATIONS: 

Brochures 

 Formats 

 A B C D E F 

 (1) (2) (3) (4) (5) (6) 

(a) Digital Color Content 

 Proofs .............. per brochure ............. $ ______ $ ______ $ _______ $ ______ $ ______ $ ______ 

 (b) One-Piece Composite 

 Laminated Color 

 Proofs .............. per brochure ............. $ ______ $ ______ $ _______ $ ______ $ ______ $ ______ 

 Cards 

(c) Digital Color Content Proofs ........................................... per card ............................ $ ______ 

 (d) One-Piece Composite Laminated Color Proofs ................. per card ........................... $ ______ 

 Booklets 

 Formats 

 A B 

 (1) (2) 

 (e) Digital Color Content Proofs ...................... per page ......... $______ $______ 

 (f) One-Piece Composite Laminated Proofs .... per page ......... $______ $______ _____ 

 Initials 
Brochures and Cards Page 16 of 19 

12-S R-1 (3/17) 

 

Handouts 

 Formats 

 A B 

 (1) (2) 

 (g) Digital Color Content Proofs ...................... per handout .... $______ $______ 

 (h) One-Piece Composite Laminated Proofs .... per handout .... $______ $______ 

 (e) System Timework ............................................................. per hour .......................... $ ______ 

II. PRINTING AND BINDING: 

 The prices offered must be all-inclusive for printing and binding, as required, in accordance with these 

specifications, and shall include the cost of all required materials and operations as applicable to the binding 

style(s) ordered. 

 Brochures 

 

 Formats

 A B C D E F 

 (1) (2) (3) (4) (5) (6) 

(a) Printing in six 

colors ........ per brochure 

 Makeready and or Set-up .............. $ ______ $ ______ $ _______ $ ______ $ ______ $ ______ 

(b) Printing in six 

 colors ........ per brochure 

 Running Per 1000 Copies ............. $ ______ $ ______ $ _______ $ ______ $ ______ S ______ 

(c) Spot Gloss Varnish 

 .................. per brochure 

 Makeready and or Set-up .............. $ ______ $ ______ $ _______ $ ______ $ ______ $ ______ 

(d) Spot Gloss Varnish 

 .................. per brochure 

 Running Per 1000 Copies ............. $ ______ $ ______ $ _______ $ ______ $ ______ $ ______ 

 Cards 

 Makeready Running 

 and Setup Per 1,000 

 Charges Copies 

(1) (2) 

 (e) Printing in five colors ........... per card ................................ $_______ $______ 

 (f) Aqueous Coating ................ per card ................................ $_______ $______ 

 

 _________ 

 (Initials) 
Brochures and Cards Page 17 of 19 

12-S R-1 (3/17) 

Booklets 

Format A 

 Makeready Running 

 And Setup Per 1,000 

 Charges Copies 

 (1) (2) 

(g) Printing text pages in four color process ...... per page .................. $______ $______ 

(h) Printing text pages in an additional color ..... per color/page ......... $______ $______ 

(i) Spot varnishing text pages ............................ per page .................. $______ $______ 

(j) Printing covers in four color process ............ per side ................... $______ $______ 

(k) Printing covers in an additional color .......... per color/side .......... $______ $______ 

(l) Aqueous coating covers ............................... per side ................... $______ $______ 

Format B 

(m) Printing text pages in four color process ..... per page .................. $______ $______ 

(n) Printing text pages in an additional color ..... per color/page ......... $______ $______ 

(o) Spot varnishing text pages ........................... per page .................. $______ $______ 

(p) Printing covers in four color process ........... per side ................... $______ $______ 

(q) Printing covers in an additional color .......... per color/side .......... $______ $______ 

(r) Aqueous coating covers ............................... per side ................... $______ $______ 

Handouts 

Format A 

(s) Printing in four color process ....................... per page .................. $______ $______ 

(t) Printing in an additional color ....................... per color/page ......... $______ $______ 

Format B 

(u) Printing in four color process ....................... per page .................. $______ $______ 

(v) Printing in an additional color ...................... per color/page ......... $______ $______ 

 _________ 

 (Initials) 

 
Brochures and Cards Page 18 of 19 

12-S R-1 (3/17) 

III. PAPER: 

Payment for all paper supplied by the contractor under the terms of these specifications, as ordered on the 

individual print orders, will be based on the net number of leaves furnished for the product(s) ordered in the 

applicable “FORMAT” group. The cost of any paper required for makeready or running spoilage must be 

included in the prices offered. 

 Computation of the net number of leaves will be based on the following: 

Brochures – Each brochure-size leaf. 

Card – Each card-sized leaf 

 Per 1,000 Leaves 

Brochures 

 Formats 

 A B C D E F 

 (1) (2) (3) (4) (5) (6) 

(a) White No. 1Coated 

Text, Dull-finish (80-lb.) .............. $ ______ $ ______ $ _______ $ ______ $ ______ $ ______ 

 Cards 

(b) White No. 1Coated 

Cover, Gloss-finish (100 lb) ......... $ ______ 

 Booklets 

 Format A ...................... Format B 

 (1) ........................... (2) 

(c) White Dull Coated Text, Sub 80#, JCP A-261 $_____ $_____ 

(d) No. 1 text smooth finish, uncoated white, 80#, JCP A61 $_____ $_____ 

(e) No. 1 cover smooth finish, uncoated white, 100#, JCP L21 $_____ $_____ 

(f) No. 1 White Gloss Coated Cover, Sub 100#, JCP L11 $_____ $_____ 

 Handouts 

 Format A Format B 

(1) (2) 

(g) JCP A61, Uncoated, White 80# Text $_____ $_____ 

(h) JCP L21 Uncoated, White 80# Cover $_____ $_____ 

 ________ 

 (Initials) 

 
Brochures and Cards Page 19 of 19 

12-S R-1 (3/17) 

IV. ADDITIONAL OPERATIONS: 

 

 (a) Banding or Shrink-film packaging .................................. per 1,000 packages .................... $________ 

 Makeready/ Running 

 Setup per 1,000 copies 

(1) (2) 

 (b) Perforating, per line $_____ $_____ 

V. PACKING: 

(a) Packing and sealing shipping containers 

 up to approximately 45 lbs. capacity ............................ per container .............................. $_________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 _________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 _________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)