NCPS Tips Newsletter Page 13 of 15
Program 1547-S (12/16 ~ Opt. 11/21)

BIDDER'S NAME AND SIGNATURE: Fill out and return all pages in "Section 4.- Schedule of
Prices," initialing or signing each in the space provided attached to a completed and signed original or
facsimile GPO Form 910, "Bid." Do not enter bid prices on GPO Form 910.

Bids should be faxed to 312-886-3163, or submitted in a sealed envelope identified on the
outside with the Program number and bid opening date and time. For this solicitation,
submit bids to: U.S. Government Publishing Office, 200 N. LaSalle St., Suite 810,
Chicago, IL 60601-1055.

BIDS MUST BE SUBMITTED TO ARRIVE AT THE ABOVE SPECIFIED OFFICE NOT LATER
THAN THE EXACT DATE AND TIME SET FOR OPENING OF BIDS.

CONTRACTORS NAME AND SIGNATURE: Fill out and return two copies of all pages in “Section
4. - Schedule of Prices,” initial or sign each in the space provided. See Page 1.

Contractor
(City — State - Zip)
By
(Signature and title of person authorized to sign this bid) (Date)
(Person to be contacted) (Telephone Number) (Contractor's Code No.)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)


NCPS Tips Newsletter Page 4 of 15
Program 1547-S (12/16 — Opt. 11/21)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in
accordance with the clause entitled "Ordering".

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as
may be otherwise provided in this contract, if the Government's requirements for the items set forth
herein do not result in orders in the amounts or quantities described as "estimated", it shall not constitute
the basis for an equitable price adjustment under this contract. Except as otherwise provided in this
contract, the Government shall order from the contractor all the items set forth which are required to be
purchased from commercial sources by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the
limit on total orders under this contract.

Orders issued during the effective period of this contract and not completed within that time are to be
completed by the contractor within the time specified in the order. The rights and obligations of the
contractor and the Government respecting those orders shall be governed by the terms of this contract to
the same extent as if completed during the effective period of this contract.

When production covered by this contract is required before the dates specified under this contract, and
the contractor will not accept the accelerated schedule, the Government may procure this requirement
from another source for that accelerated schedule.

The Government may issue orders that provide for shipment/delivery to or performance at multiple
destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all
items set forth herein which are called for by print orders issued in accordance with the "Ordering"
clause of this contract.

OPTIONS: Whenever an option is indicated in the specifications, it is the Government's option, not the
contractor’ s, unless it is specifically stated otherwise.

PAYMENT: Submit all invoices to: Comptroller FMCE, Office of Financial Management Services,
U.S. Government Publishing Office, Washington, DC 20401. For instructions on preparing your
invoice, visit GPO’s web site at http://www.gpo.gov/vendors/payment.htm.

Fax a copy of your invoice with reimbursement costs indicated to GPO Chicago, Attn: Gina
Conaway @ 1-312-886-2057, or email gceonaway@gpo.gov before faxing your invoice to
Washington, DC for payment. (All costs must be entered into our computer system before
payment can be made to you.)

Using the GPO barcode cover sheet and faxing your invoice to GPO is the fastest and safest method of
being paid. Your voucher goes directly into the electronic database of vouchers and is scheduled for
payment. The following website address will allow you to create the GPO payment barcode cover page.
http://winapps.access.gpo.gov/fms/vouchers/barcode/

CONTRACTOR MUST ITEMIZE INVOICES FOR PAYMENT TO MATCH THE
“SCHEDULE OF PRICES” FORMAT. FAILURE TO ITEMIZE IN ACCORDANCE WITH
THE “SCHEDULE OF PRICES” MAY RESULT IN DELAYED PAYMENT.


NCPS Tips Newsletter Page 9 of 15
Program 1547-S (12/16 — Opt. 11/21)

Government will furnish initial copies of the required blue label and certificate, and the contractor will
reproduce copies as needed.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of
any job prior to receipt of the individual print order (GPO Form 2511).

No dates can be predetermined for placement of orders. Contractor will be notified by telephone when
furnished material is available for pickup.

All pickups and deliveries must be made Monday through Friday, exclusive of Federal Holidays, before
4:00 pm local Ann Arbor, MI prevailing time.

The following schedule begins the workday after notification of availability of furnished material for
pickup.

1) Contract must deliver proofs within 3 workdays.

2) Department will hold proofs not more than 1 workday from receipt to call to contractor for pickup,
and approve or approve with corrections.

3) Complete production and delivery must be made by the contractor within 5 workdays after call for
pickup and notification of an “OK to Print” or “OK to Print with corrections.”

For Example, if the contractor is notified by the government that an order is available for pickup on
December 12, 2016 (Monday), the contractor must deliver required proofs on or before December 15,
2016 (Thursday). Proofs will be available for pickup by contractor (after department’s review) by
December 16, 2016 (Friday). If the contractor is notified of an “OK to Print” or “OK to Print with
corrections” on December 16, 2016 (Friday), the contractor must make complete production, delivery,
and mailing by December 23, 2016.

It is anticipated that author’s alterations may be made during the proofing stage. No additional time will
be allowed to make such changes unless it is determined by the Government Publishing Office that the
required author’s alterations are in excess of what would normally be expected in a publication of this
type and size. The Government Publishing Office reserves the right to determine if the alterations are
excessive. New material will be provided if excessive type changes are made.


NCPS Tips Newsletter Page 6 of 15
Program 1547-S (12/16 — Opt. 11/21)

Upon completion of each order, the contractor must furnish final production native application files
(digital deliverables) with the furnished material. The digital deliverables must be an exact
representation of the final printed product and shall be returned on the same type of storage media as
was originally furnished. The Government will not accept, as digital deliverables, PostScript files,
Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those
supplied, unless specified by the Government.

RIGHTS ON DATA: The fonts provided (see GOVERNMENT TO FURNISH) are the property of the
ordering agency and are provided for use on this contract only. Using the furnished fonts on any job
other than the one for which the fonts were submitted violates copyright law. All fonts should be
eliminated from contractor's archive immediately after completion of the production run.

REPRODUCIBLES: The contractor must make all reproducibles. Films are NOT required; computer
to plate is acceptable and is the preferred method of production. At the contractor’s option, they may
use film, however, the Government will not pay for any film costs, even if this was the result of author’s
alterations. For example, if changes were made at the proof stage, the Government will pay for the
digital corrections and new proofs (if required), but not for films. Such proof charges must be charged
at the rate for digital proofs, not “from film” proofs. Minimum 150 line screen required on halftones. A
digital CD download is required of the final corrected project. Digital copy for reproduction must be a
minimum of 2400 dpi. Contractor must create bleeds and traps. All costs for these operations must be
included as part of the contractor’s bid prices.

PROOFS: For the first order only submit 1 Set of digital color content proofs. Proofs must be created
using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs shail be
collated with all elements in proper position (not pasted up), imaged face and back, trimmed and folded
to the finished size of the product.

For the first order only - 2 sets (send both to Agency & one will be returned for your records for color
match on future orders) of ink-jet proofs that are G7 profiled and use pigment-based inks. A proofing
RIP that provides option for high quality color matching such as Device Links Technology and/or ICC
Profiles Technology, and meet or exceed industry tolerance to ISO 12647-2 standard for Graphic
Technology (as of 3/19/09 and future amendments) must be utilized. Output must be a minimum of 720
x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain one of the following
color control strips to be evaluated for accuracy: IDEAlliance ISO 12647-7 Wedge or P2P25 Target.
Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Proofs must contain color control bars for each color of ink on the sheet. Control bars must be placed
parallel to the press's ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must
show areas consisting of minimum 3/16 x 3/16" solid color patches; tint patches of 25, 50 and 75%; dot
gain scale; and gray balance patches for process color (if applicable). These areas must be repeated
consecutively across the sheet. The make and model number of the proofing system utilized shall be
furnished with the proofs. These proofs must contain all elements and indicate margins. Proofs will be
used for color match on press.

Send proofs and copy to and pickup from address under “DISTRIBUTION”.

On all future orders, only PDF proofs will be required. Match color of initial OK’d proofs.

The contractor must not print prior to notification of an “OK” to print or “OK with corrections”.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the
revised proofs are to be provided at no expense to the government. No extra time can be allowed for this

reproofing, such operations must be accomplished within the original production schedule allotted to the
specifications.


NCPS Tips Newsletter Page 5 of 15
Program 1547-S (12/16 — Opt. 11/21)

SECTION 2.- SPECIFICATIONS

SCOPE: These specifications cover the production of a newsletter, requiring such operations as copy
pickups, proofs, printing in four-color process, binding, packing and mailing/delivery.

TITLE: NCPS TIPS NEWSLETTER.

Although this is an option year contract, all the estimates, averages, etc. are based upon one year’s
production.

FREQUENCY OF ORDERS: It is anticipated 4 — 6 orders (approximately bi-monthly) per year.
QUANTITY: Approximately 11,050 copies per order. (Plus 16 rider copies).

NUMBER OF PAGES: 4 pages per order.

TRIM SIZE: 11 x 17” folded to 8-1/2 x 11”

GOVERNMENT TO FURNISH: CD will be furnished using Adobe CS 6 Contractor must be able to
use the latest version of all programs and operating systems used in this contract as well as be backwards
compatible. Files will be furnished in native format. Fonts are furnished. Graphics are linked. Color
Identification System used: CMYK. Create traps as necessary. Note: All software upgrades (for
specified applications), including the system OS, which may occur during the term of the contract, must
be supported by the contractor. Current or near current versions will be used.

A laser color visual will be provided.

Mailing addresses will be furnished on a separate disk furnished in Excel 03 file and as hard copy. A
typical order contains approximately 175 addresses in various quantities per destination. The number of
addresses and the quantity mailed may vary depending upon the total quantity ordered. Contractor is
responsible for all programming, formatting, and sorting necessary to mai] in accordance with Post
Office requirements for lowest possible bulk rates.

Print order, GPO Form 2511.
Facsimile for shipping container labels.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under
“Government to Furnish,” necessary to produce the products (s) in accordance with these specifications.

IDENTIFICATION MARKINGS: Identification markings such as register marks, ring folios, rubber
stamped jacket numbers, commercial identification marks of any kind, etc., except GPO imprint, form
number, and revision date, carried on copy, film, or electronic files must not print on finished product.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check
(preflight) of the furnished media and publishing files to assure correct output of the required
reproduction image. Any errors, media damage, or data corruption that might interfere with proper file
image processing must be reported to Gina Conaway @ 312-353-3916 x 5.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen
frequency, and define file output selection for the imaging device being utilized. Furnished files must be
imaged as necessary to meet the assigned quality level.


NCPS Tips Newsletter Page 8 of 15
Program 1547-S (12/16 — Opt. 11/21)

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These
receipts must include the GPO jacket, program, and print order numbers; total quantity delivered,
number of cartons, and quantity per carton; date delivery made; and signature of the Government agent
accepting delivery. The original copy of these receipts or other acceptable proof must accompany the
contractor’s billing for payment.

Delivery and/or Shipping information must be emailed to: VerifyChicago@gpo.gov. Simply enter the
Program and Print Order numbers in the subject line of the email and indicate the method of shipping. If
this contract is f.0.b. contractor city, enter the date of shipment. If this contract is f.o.b. destination,
enter the date of delivery.

DISTRIBUTION:
F.0.b. Destination (at contractor’s expense):

VA National Center for Patient Safety

24 Frank Lloyd Wright Drive, Lobby M 2100

Ann Arbor, MI 48106-0486 ...........ces sees Approximately 532 copies per order (+ /- balance
After below f.o.b. contractor’s city shipment.)

Pickup copy from and deliver proofs to the above address. Return all Government furnished material
and films (if made and used in production) under a separate cover (Government furnished material must
not be packaged with the printed copies, and must have a separate signed receipt).

1 copy to: BAC (C & I) 1523-01, U.S. Government Publishing Office, Federal Depository Library
Program, Mail Stop: FDLP, 44 H Sts., NW, Loading Dock, Washington, DC 20401, Item No. 0985.

15 copies to: BAC (By Law) 1525-01, Library of Congress, U.S./Anglo Division, U.S. Government
Publishing Office, 101 Independence Ave., Washington, DC 20540-4274, Marked: Depository File
Copies.

NOTE: Ship 2 sample copies of each order and a copy of the print order (marked Term Contract
Production Sample) to: U. S. Government Publishing Office, Attn: Gina Conaway, 200 N. LaSalle St.,
Suite 810, Chicago, IL 60601. This sample is to be shipped at the same time as the scheduled
shipment/delivery and cannot be deducted from the total quantity ordered. No additional charge will be
allowed for this sample. No selection certificate is required.

F.o.b. Contractor’s City: Ship approximately 10,500 copies to approximately 175 addresses
reimbursable using traceable means. Contractor will be reimbursed for shipping charges by submitting
properly completed receipts, UPS log, or other acceptable proof with billing for payment. Contractor
must provide tracking numbers or be able to trace shipments within 2 workdays of request. Addresses
must be complete, including station routing symbols.

All shipments must be made by the most economical means available.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL) All orders must be divided into 125 equal
sublots. A random copy must be selected from each sublot. Do not choose copies from the same
general area in each sublot. The contractor will be required to execute a statement furnished by GPO
certifying that copies were selected as directed. The random copies constitute a part of the total quantity
ordered, and no additional charge will be allowed.

These randomly selected copies must be packed separately and identified by a special blue label, affixed
to each affected container. The container and its contents shall be recorded separately on all shipping
documents and sent in accordance with the distribution list to the Department (see “Distribution” for
address). A copy of the PRINT ORDER and a signed certificate of selection must be included. The


PROGRAM 1547-S_ Contract Period: December 1, 2016 through November 30, 2017 plus four option years

TITLE: NCPS TIPS NEWSLETTER

‘MeDonald & Eudy Previous Contactor
Basis of| _ S'@y Graphics Painters Inc., "accom Publishers Press
ITEM DESCRIPTION Capitol Heights, MD_||_Temple Hills, MD. Lebanon, KY
AWARD PONIT UNIT UNIT UNIT
price || SST | price | COST | price || COST | price | COST
I COMPLETE PRODUCT
(a))4 page issue, makeready “| $500.00| $2,660.00] $430.00)|_$1,720.00] $372.00], $1,486.00] _ $505.64) $0,362.56
(b)|Funning, per 1000 copies 4a $110.00] $4,840.00] $62.00] $2,728.00] __ $56.96]| $2,507.12] $40.00] $1,760.00
th. |ADDITIONAL OPERATIONS
{a)[Author alterations made at the Proof Stage which require
re-oulput from digital fle. 3||_ $20.00] $100.00] $25.00] $125.00 $28.50) $142.50] $25.00] _ $125.09
i, ADDITIONAL OPERATIONS
(@[Single/mutipio up to 200 leaves copies... par envelope 200] $1.00, $200.00) $0.65] _$130.00]| $1.08] __$216.00] $0.85] $170.00]
{b}|Cushioned shipping bag, muliple copies over 200 leaves
lup to 5 Ibs .. per bag 4 $1.25) $5.00] $2.50] $10.0( $2.58} $10.32} $0.85] $3.40}
{e)|Containers, multiple copies up to 20 bs ....per container a|—$150]__ $6.00 $3.50) __St4.00) $2.99] $11.96] _so.85| __$a.40
TOTAL OFFER: $7.151.00] 34,727.00 34,375.90), RITES
DISCOUNT! TOo%| $71.51] 1.00%] $47.27] 6.00%) $218.60) 1.00% $44.44
NET OFFER! 37,078.49] $4679.73 34,157.11 $4,290.99]
{ Awarded

Prepared by: KD

Reviewed by: GC


NCPS Tips Newsletter Page 11 of 15
Program 1547-S (12/16 - Opt. 11/21)

SECTION 4.- SCHEDULE OF PRICES

Bidder must make an entry in each of the spaces provided. Bids offered are f.0.b. destination and
f.0.b. contractor’s city. Bids submitted with any obliteration, revision, or alteration of the order and

manner of submitting bids, may be declared not responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to
the Government.

Bids submitted with NB (No Bid) or blank spaces for an item may be declared not responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of
production (whether or not such items are included in the Determination of Award) that are inconsistent
or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such
action would be in the best interest of the Government.

All billings submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the per 1,000 rate.

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price
has not been offered under the contract. Further, the contractor is not to accept print orders which are
outside the scope of the contract. Any changes made to the print order MUST be confirmed in writing
by the Contracting Officer, Chicago GPO. If such orders are placed by the agency, and no Modification

is received from the Chicago GPO, the contractor is to notify GPO Chicago immediately. Failure to do
so may result in nonpayment.

CONTRACTOR MUST ITEMIZE INVOICES FOR PAYMENT TO MATCH THE
“SCHEDULE OF PRICES” FORMAT. FAILURE TO ITEMIZE IN ACCORDANCE WITH
THE “SCHEDULE OF PRICES” MAY RESULT IN DELAYED PAYMENT.

I. COMPLETE PRODUCT (except as noted under II. “AUTHORS ALTERATIONS” AND II
"ADDITIONAL OPERATIONS"): Prices quoted shall include the cost of all required materials and
operations necessary (including films (if used), paper, labeling (addressing etc.) for the complete
production and distribution of the product listed in accordance with these specifications. Only one
"“Makeready charge" will be allowed per 4 page issue regardless of the number of copies run.

(a) 4 page issue. ...makeready............ccsesceeeeeeeeeeeeeee $.

(b) Running......... per 1,000 copies...........ceeeeee §.

I. AUTHOR’S ALTERATIONS:

(a) Author’s alterations made at the Proof Stage

which require re-output from digital file...

ceteeestesteeeaeeeeeed per changed page............scceeeeeeeeeees $
No charges will be allowed due to printer’s errors.

(nitials)

COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)


NCPS Tips Newsletter Page 10 of 15
Program 1547-S (12/16 — Opt. 11/21)

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices quoted in the "Schedule of Prices"
to the following units of production which are the estimated requirements to produce (1) year's
production under this contract. These units do not constitute, nor are they to be construed as, a
guarantee of the volume of work which may be ordered for a like period of time.

The following item designations correspond to those listed in the "Schedule of Prices".

L (a) 4
(bt) 44
I. @ 5

Mm (@ 200
) 4
@ 4


NCPS Tips Newsletter Page 7 of 15
Program 1547-S (12/16 — Opt. 11/21)

STOCK: The specifications of all stock furnished must be in accordance with those listed herein or
listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No.
12" dated March 2011

NOTICE: Copies of the “Government Paper Specifications Standards No. 12,” dated March 2011, are
for sale, on a subscription basis, by the Superintendent of Documents, U.S. Government Publishing
Office, Washington, D.C. 20401; or on the GPO web site @ http://www.gpo.gov/vendors/sfas,htm.

All stock used in each copy must be of a uniform shade and close match by visual inspection of the JCP
sampler(s). The contracting Officer reserves the right to reject shipments of any order printed in page
which, in his opinion, materially differs from that of the sample(s).

White Matte Coated Text, basis size 25 x 38”, 701b. per 500 sheets equal to JCP Code A240.
PRINTING: Prints head to head in four-color process.

Must be printed on a press capable of printing four colors in a single pass through the press (minimum
four printing units).

GPO imprint is waived.

MARGINS: Margins will be as indicated on the print order, disk, or visual. Bleeds may be required
on all sides.

INK: Four-Color Process. Ink must contain a minimum of 20% Vegetable Oil.
BINDING: Fold from 11 x 17” to 8-1/2 x 11” with title out (one fold).

PACKING: Insert single copies and multiple copies up to 200 leaves in Kraft envelope.
Insert multiple copies over 200 leaves up to 5 Ibs. in cushioned shipping bags.

Insert multiple copies over 5 Ibs. up to 20 Ibs. in shipping containers. Do not exceed 20 Ibs. per
container.

All kraft envelopes, cushioned shipping bags, and shipping containers must be of sufficient strength and
size, and sealed properly so that packages do not open during mailing and contents are not lost or
damaged. It is the contractor's responsibility to use Kraft envelopes and cushioned shipping bags that
are of sufficient size for the contents. These must not burst open.

These must be sufficiently sealed so that the flaps do not open during mailing and handling. Shipping
container must be only new corrugated or solid fiberboard containers with a minimum bursting strength
of 275 p.s.i. These must be of a size so that contents do not shift. Slightly larger containers padded out
to prevent shifting are acceptable, but overly large containers that would unnecessarily increase shipping
costs are not. Containers must also be properly sealed.

LABELING AND MARKINGS: Contractor to reproduce shipping container labels for address list
from furnished disk, fill in appropriate blanks, and attach to shipping containers. Contractor is
responsible for all programming necessary to output addresses in a format acceptable to the post office.
Quantity by destination varies. Contractor may have to print multiple labels per destination.

Actual number of address and quantity ordered may vary per print order. Note that due to weight of
publication/packing requirements, more than one package may be required for some destinations.


NCPS Tips Newsletter Page 3 of 15
Program 1547-S (12/16 — Opt. 11/21)

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to
the GPO and the contractor.

If the Government exercises an option, the extended contract shall be considered to include this
economic price adjustment clause.

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in
accordance with the provisions of this clause, provided that, in no event will prices be revised to exceed
the maximum permissible under any Jaw existing as of the date of the contract or as may be hereafter
promulgated.

Price adjustment period: For the purpose of this clause, the program years shall comply with the
Contract Term clause. There shall be no price adjustment for orders placed during the first program year
of this contract.

Price adjustment: The prices shall be adjusted on the basis of the "Consumer Price Index For All Urban
Consumers - Commodities Less Food, Seasonally Adjusted," published monthly in the CPI Detailed
Report by the Department of Labor, Bureau of Labor Statistics, in the following manner:

(1) | The contract price of orders placed during the adjusted period (excluding reimbursable
postage or transportation costs) shall be adjusted by the percentage increase or decrease in
the average, seasonally adjusted Consumer Price Index For All Urban Consumers -
Commodities Less Food (seasonally adjusted) as follows: An index shall be calculated by
averaging the 12 seasonally adjusted months ending 3 months prior to the expiration of the
first period of the contract. This average is then compared with the average index for the
12-month period ending 3 months prior to the beginning of the contract, called the base
index. The percentage increase or decrease by comparing these two indexes shall be applied
to the contractor's invoices for orders placed during the price adjustment period.

(2) | The Government will notify the contractor in writing of the percentage increase or decrease
to be applied to any invoices to be submitted for orders subject to price adjustment in
accordance with this clause. Such percentage will be determined from the published index
as set forth above. The contractor shall apply the percentage increase or decrease against
the total price of the invoice less reimbursable postage or transportation costs. Any
applicable discounts will be calculated on the basis of the invoice price as adjusted.

The prices set forth in this contract shall be adjusted in accordance with the provisions of this clause,
provided that, in no event will prices be revised to exceed the maximum permissible under any law
existing as of the date of the contract or as may be hereafter promulgated.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO Jacket Number will
be assigned and a Purchase Order issued to the Contractor to cover work performed. The purchase order
will be supplemented by individual “Print Orders” for each job placed with the contractor. The print
order, when issued, will indicate the quantity to be produced and other information pertinent to the
particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders
by the Government. Orders may be issued under the contract from December 1, 2016 through
November 30, 2017 plus for such additional period(s) as the contract is extended. All print orders issued
hereunder are subject to the terms and conditions of the contract. The contract shall control in the event
of conflict with any print order. A print order shall be "issued" for purposes of the contract, when it is
either deposited in the U.S. Postal Service mail or otherwise furnished to the contractor in conformance
with the schedule.


NCPS Tips Newsletter Page 14 of 15
Program 1547-S (12/16 — Opt. 11/21)

GPO Form 910
(R 8-01) P.57021-4 U.S. GOVERNMENT PRINTING OFFICE
Part Printing Procurement Department

ORIGINAL
BID

All bids are subject to GPO Publication 310.2, Contract Terms (Rev. 6-01) which is incorporated by reference, and the
representations and certifications on the reverse of part ane of this GPO Form 910.

Shipments) will be made from: City » State.

(The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.0.b. contractor’s city
is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state
shown below in the address block and the bid will be evaluated and the contract awarded on that basis. If shipment is
not made from evaluation point, contractor will be responsible for any additional shipping costs incurred.)

PROGRAM NO. (BIDDER TO ATTACH SCHEDULE OF PRICES TO THIS BIO FORM)
or
JACKET NO.
BID.
Additional Rate
Discounts are offered for prompt payment as follows: percent, calendar days.

See Provision 12 “Discounts” in GPO Contract Terms (Pub. 310.2).

Bidder hereby acknowledges amendment(s) number{ed)

In compliance with the above, the undersigned agrees, if this bid is accepted within ______ calendar days (60
calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified
items at the price set opposite each item, delivered at the designated point(s), in exact accordance with specifications.

[_Notice: Failure to provide a 60 day bid acceptance period may result in expiration of your bid prior to award. |

COMPANY SUBMITTING BID PERSON AUTHORIZED TO BID
Company. Name

Address Title

City State. Zip Signature

GPO Contractor Cade (if known). Date

Telephone Number —_____________________ Facsimile Number

Contracting Officer Review. Date. Certifier Date

oy on)



NCPS Tips Newsletter Page 2 of 15
Program 1547-S (12/16 — Opt. 11/21) :

SECTION 1.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to
the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO
Publication 310.2, effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality
Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May
1979 (Rev. August 2002)).

DOING BUSINESS WITH THE GPO: Contractors wishing to do business with the GPO are referred
to the GPO web site http://www.gpo.gov/vendors/index.htm, where one can register as a GPO
contractor using the ‘GPO Contractor Connection’ link in accordance with the furnished instructions
on this page.

NOTE: Prospective as well as existing GPO contractors are to note that, as of 1/1/08, all contractors
seeking to do business with the GPO must first complete and thereafter maintain the accuracy of its GPO
Contractor Connection registration with the following mandatory taxpayer information boxes:
“EIN/TIN #” Employer Identification Number of Taxpayer Identification Number): “Subject to Backup
Withholding” (See Form W-9). The GPO will withhold payment of any invoices for work completed by
any contractor who fails to provide this tax data in GPO Contractor Connection. Such invoices will be
declared ineligible for payment until all requirements for payment, including providing this tax data in
GPO Contractor Connection, have been satisfied.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall
apply to these specifications:

Product Quality Level: (a) Printing (page related) Attributes- Level 2.
(b) Finishing (item related) Attributes- Level 2.

Inspection Levels (from ANSI/ASQC Z1.4):(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard
P-7 Type Quality and Uniformity Ok’d Proofs
P-8 Halftone Match Ok’d Proofs

P-9 Solid and Screen Tint Color Match Ok’d Proofs
P-10 Process Color Match Ok’d Proofs

SUBCONTRACTING: The predominant production function is printing. Bidders who must
subcontract this operation will be declared not responsible.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any
subcontractor, the Government reserves the right to conduct a preaward survey or to require other
evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the
award of a contract.

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the
term of this contract for a period of 12 months by written notice to the contractor not later than 30 days
before the contract expires. If the Government exercises this option, the extended contract shall be
considered to include this clause, except, the total duration of the contract may not exceed 5 years as a
result of, and including, any extension(s) added under this clause. Further extension may be negotiated
under the “Extension of Contract Term” clause. See also “Economic Price Adjustment” for periodic
pricing revision.


Program 1547-S Page | of 15
Specifications by gc
Reviewed by cm

INVITATION FOR BIDS

U.S. GOVERNMENT PUBLISHING OFFICE
Chicago, IL 60601-1055

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

NCPS TIPS NEWSLETTER

as requisitioned from the U.S. Government Publishing Office (GPO) by the
U.S. Department of Veterans Affairs
Ann Arbor, MI

Single Award

BID OPENING: Bids shall be publicly opened at 2 p.m. prevailing Chicago, IL time on
November 23, 2016.

BID SUBMISSION: Facsimile bids are acceptable (see GPO Contract Terms, Pub 310.2, effective
06/01). To submit a bid, the contractor must return a signed and completed GPO Bid Form 910 and 2
copies of the “Schedule of Prices” included at the end of this specification.

Send bids to U.S. Government Publishing Office, 200 N. LaSalle St., Suite 810, Chicago, IL 60601, or
fax bids to 312-886-2057.

CONTRACT TERMS: The term of this contract is for the period beginning Date of Award and ending
November 30, 2017, plus up to four optional 12-month extension periods that may be added in
accordance with the "Option to Extend the Contract Term" clause in this contract. Attention is directed
to the clauses “Economic Price Adjustment” and “Option to Extend the Contract Term”. Prices must be
submitted for the entire term of the contract; bids qualified for a lesser period will not be considered.

NOTE: Minor changes from the previous specifications are scattered throughout. All bidders are
cautioned to familiarize themselves with all provisions of these specifications before bidding.

Previous abstracts are available on the GPO Web Site at
http://www.gpo.gov/gpo/abstracts/abstract.action?region=Chicago

Check the above website approximately 2 weeks after bid opening for current abstract prices. All
spread sheet will be in a PDF format.

For information of a technical nature call Gina Conaway at 312-353-3916 x 5 (No collect calls).

yp NOUS ena


NCPS Tips Newsletter Page 12 of 15
Program 1547-S (12/16 - Opt. 11/21)

Ii ADDITIONAL OPERATIONS: Includes all costs for label generation and application, packaging,
sealing and preparation for pickup by or delivery to FedEx. No additional charges are allowed for
packaging to the F.o.b. destination address. Contractor must include those charges as part of their bid
prices.

(a) Single/multiple up to 200 leaves
COPIES... eee Per ENVElOPe.......cceeeeeeeeeeeeteeteeee $

(b) Cushioned shipping bag, multiple copies
over 200 leaves up to 5 Ibs..... per bag........ eee $

(c) Containers, multiple copies up to

BIDDERS NOTE: Indicate below how you intend to meet the required schedule of these specifications
including the proposed carrier(s) that you will use for pickups and deliveries.

(Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)


NCPS Tips Newsletter
Program 1547-S (12/16 - Opt. 11/21)

Page 15 of 15

Representations and Certifications

Exception to the certifications may render your bid nonresponsive. Submission of your bid without statement of exception

shall constitute certification of the

items.

REPRESENTATIONS.

+t. Small business, By submission of a bid, the bidder represents that the bidder
| a small business concern, unless the bid contains an affirmative representation that
the bidder is not a small business concern

F-2. Small Disadvantaged Business Concern. By submission of a bid, the bidder
represents that the bidder Is not a small disadvantaged business concern, unless the
Did Itself contains an affirmative representation that the bidder is a small disadvantaged
business concern,

3. Women-Owned Small Business Concer. By submission of a bid, the bidder
represents that the bidder Is not a women-owned small business concern, unless the
bid itself contains an alfimative representation that the bidder is a women-owned small
business concem,

‘CERTIFICATIONS.

C-1. Covenant Against Contingent Fees, Submission o bic winout statement of
‘exception shall constitute certfication.

(@) The contractor warrants that no person or agency has been employed or retained
to soit or chain 9 cone! upon an agreement o understanding Iota contingert te,
except a bona fide employee or agency. For breach of violation of this warranty, the
Government shait have the right to annul the contract without liabifty or, in its discretion
to deduct Irom the contract price or consideration or otherwise recover, the full amount
‘of the contingent fee.

(0) “Bona fide agency’ moans an estabished commercial or selling agency, main-
tained by a contractor for the purpose of securing business, that neither exerts nor pro-
poses 10 exert improper influence to solicit or obtain Governmant contracts nor holds
itself out as being able to obtain any Government contract or contracts through improp-
fr influence.

“Bona fide emptoyee" means person, employed by a contractor and subject ta the
contractor's supervision and control as to time, place, and manner of performance, who
nelther exerts nor proposes to exert improper influence to solicit or obtain Government
contracts nor holds aut as being able fo obiain any Goverment contract or contracts
through improper influence.

“Contingent fee” means any commission, petcentage, brokerage, or other fee inat is
‘contingent Upon the success that a person or concem has in securing a Government
contract.

“Improper influence’ means any influence that induces or tands fo induce a
‘Government employee or officer to give consideration or to act regarding a Government
‘contract on any basis other than the merits of the matter.

©-2, Buy American Certification. Except as may be listed with the bid itself, the
bidder cartes with the submission of a bid that each end product is a domestic’ end
Product (as defined in clause 37 “Buy American Acf In Contract Ciauses), and that com-
ponents of unknown origin have been considered to have been mined, produced, or
manufactured outside the United States. Any exception listed with the bid itself must list
both the excluded end products and the county of origin of each,

-3, Clean Air and Water. Submission of a bid without statement of exception shall
‘constitute certification,

(Applicable ifthe bid or offer exceeds $100,000 or the Contracting Otficer has deter-
‘mined that orders under an indefinite quantity contract in any year will exceed $100,000,
‘or a faclty to be used has been the subject of a conviction under the Clean Air Act (42,
USC. 7413 (C) (1)) of the Federal Water Pollstion Controt Act (33 U.S.C. 1319(c)) and
is listed by EPA, or is not otherwise exempt.)

(a) Any facility to be ullized in the performance ot the proposed contract has not
been listed on the Environmental Protection Agency List of Violating Faciities.

(0) The Contracting Officer will be promptly notified, prior to award, of the raceiat of
any communication from the Director, Office of Federal Activities, Environmental
Protection Agency, indicating that any facilty which he/she proposes to use for the per-
formance of the contract is under consideration to be listed on the EPA List of Violating
Facilities,

(©) Bidder will include substantially this certiication, including this paragraph (c), In
every nonexempt subcontract.

C-4, Certificate of Independent Price Determination, Submission of a bid witiout
statemiant of exception shall constitute certification,

{2) The offeror certifies that-

(1) The prices in the oifer have been arrived at independently, without, for the
Purpose of restricting competition, any consultation, communication, or agreement with
any other offeror or competitor relating to() those prices; (i) the intention to submit an
offer; or (il) the methods of factors used to calculate the prices offered.

(2) The prices in the offer have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before bid opening {in
the case of a sealed bic solicitation) or contract award (in the case of a negotiated solic
itation) uniess otherwise required by law, and

(8) No attempt has been made or will be made by the offeror to induce any other
‘concern to submit of not to submit an otfer for the purpose of restricting competition.

(©) Each signature on the offers considered tobe a cerification by the signatory that
the signatory—

(1) Is the person in the offeror's organization responsible for determining the
prices being offered in the bid or proposal, and that the signatory has not participated
and wil not participate in any action contvary to subparagraphs (a) (1) through (a) (3) of
this provision; or

(2)() Has been authorized, in writing, to act as agont for the following principals,
in cortfying that those principals have not participated, and will not participate in any
‘action contrary to subparagraphs (a) (1) through {a) (3) ofthis provision [inser full name
Cf person(s) in the offeror’s organization responsible for determining the prices ottered
in the bid oF proposal, and the tiie of his or her positién in the offeror's organization};

(ii) AS an authorized agent, does certity that the principals named in subdivision

{©)(2) ofthis provision hava not participated, and will not participate, in any action con-
‘vary to subparagraphs (a1) through (a)(3) of this provision; and

{lil AS an agent, has not personally participated, and will not participate, in any
‘action contrary to subparagraphs (a)(1) through (a3) of this provision.

{c) Ifthe offeror deletes or modifies subparagraph (a)(2) of this provision, the otfe:-
‘or must furnish with its offer a signed statament setting forth in deta the circumstances
of the disclosure.

C-5, Certilication Regarding Debarment, Suspension, Proposed Debarment,
and other Responsibility Matters (Jan. 1998). By submission ot a bid-

{@y(1) The offeror certifies. to the best of its knowledge and belie, that-

( The otteror andior any ofits principals-

(A) Are not presently debarred, suspended, proposed for debarment, or
declared inefigible for the award of contracts by any Federal agency,

(8) Have not, within a 3-year period preceding this offer, been convicted of
(oF had a civil judgment rendered against them for: commission of fraud or a cximinal
cofense in connection with obtaining, attempting to obtain, oF performing a public
(Federal, state, or local) contract or suocontract; violation of Federal or state antitrust
statutes relating to the submission of offers; or commission of embezzlemant, thet, for-
‘gery, bribery, falsification or destruction or records, making false statements, tax ava
sion, of receiving stolen property, and

(C) Are not presently indicted for, or otherwise criminally or civily charged by
‘8 governmental entity with commission of any ofthe offenses enumerated in subdivision
(@)C1}0{B) of this provision.

(il) The offeror nas not, within a three-year potiod preceding ths offer, had one

6 more contracts terminated for defauit by any Federal agency.

(2)"Principats,” tor the purposes of this certification, means officers: directors: own-
ers: partners; and, persons having primary managemont or supervisory responsibiliios
within a business entiy (e.g., general manager, plant manager; head of a substiary
ivision or business segment, and simitar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the
United States and the Making of a False, Fictitious, or Fraudulent Certiication May
Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States
Code.

{b) The offeror shall provide immeciate written natice to the Contracting Officer if, at
any time prior to contract award, the offeror learns that its certification was erroneous
when submitted or has become erroneous by reasan of changad circumstances.

(€) Acerttication that any of the items in paragraph (a) of this provision exists will not
necessatily result in withholding of an award under the solictation. However, the cerii-
‘cation will be considered in connection with a determination of the offeror’s responsibil-
ity, Failure of the offeror to furnish a certtication ot provide such additional information
5 requested by the Contracting Otticer may render the offeror nor-responsible.

{d) Nothing contained in the foregoing shall be construed to require establishment of
a system of records in order to render, in good faith, the certification required by para-
‘graph (2) of this provision. The knowiedge and information of an oltteror is not req}
to exceed that which is normally possessed by a prudent person in the ordinary course
of business dealings.

{e) The centfcation in paragraph (a) of this provision Is a material representation of
{act upon which reliance was placed when making award. Itt later determined that the
offeror knowingly rendered an erroneous certification, in addition to other remedies.
available to the Government, the Contracting Otficer may terminate the conwact result-
ing trom the solicitation for default.

C6. Certification of Nonsegr ities (Zan, 1993), Submission of @ bid
without statement of exception shail constitute certticaton.

(2) ‘Segregated facilities,” as used in this provision, means any waiting rooms, work
areas, rest raoms and wash rooms, restaurants and other eating areas, time clocks,
looker rooms and other storage or dressing areas, parking lots, drinking fountains, recre-
ation or entertainment areas, transportation, and housing facilities provided for employ-
‘ees, that are segregated by expt directive or are in fact segregated on the basis of
race, color, religion, of national origin because of habit, local custom, or otherwise.

(0) By submission of an offer, the offeror certtes that it does not and will not main-
tain or provide for its emplayses any segregated faciities at any of its establishments,
‘and that it does not and wilt not permit its employess ta perform their services at any
location under its contro! where segregated facilities are maintained. The offeror agrees
thata breach of tis certification is a violation of the Equal Opportunity clause in the con-
tract,

(6) The offeror further agrees that {except where is has obtained identical certitica-
tions from proposed subcontractors for spectfic time periods) it wil-

(1} Obtain identical certifications from proposed subcontractors before the award
‘of subcontracts under which the subcontractor will be subject to the Equal Opportunity
clause:

"(@) Retain the certifications in the files; and

(@) Forward the following notice to the proposed subcontractors (except ifthe
proposed subcontractors have Submitted identical certficalions for spectic time peri-
ed);

NOTICE TO PROSPECTIVE SUBCONTRACTORS OF
‘REQUIREMENT FOR CERTIFICATION OF
NONSEGREGATED FACILITIES

‘A cattiication of Nonsegregated Facilties must be submitted before the award of a
subcontvact under which the Subcontractor will be subject to the Equat Opportunity
clause, The certification may be submitted either for each subcontract ar forall subcon-
tracts during a petiod (ie... quarterly, semiannually. or annually).

oghot The penalty fr making false statements in ofers is preserbed in 18 US.C.
4001.