Jacket: 671‐377

Title: RPI 251 USAREC Parents of Future Soldiers Booklet

Agency: AEMO

Bid Opening: August 16, 2022 at 11AM PST

Bid Terms Discounted Total

$42,424.00 2.0% 20 days $41,575.52

$67,777.00 4.8% 20 days $64,544.04

$51,412.63 4.0% 20 days $49,356.12

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

Monarch Litho

Contractor Name

Las Vegas Color Graphics

Alcom Printing

Awarded

JY - 8/17/2022
Jacket 671-377 Page 1 of 8 

Specifications by JY AEMO 2-00043 

Reviewed by SC 

U.S. GOVERNMENT PUBLISHING OFFICE 

San Francisco, CA 

General Terms, Conditions, and Specifications 

for the procurement of 

RPI 251 USAREC Parents of Future Soldiers Booklet 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Army Enterprise Marketing Office (AEMO) 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Pacific Standard Time (PST), on August 

16, 2022 at the U.S. Government Publishing Office, San Francisco Regional Office, 536 Stone Road, Suite 

I, Benicia, CA 94510. Due to COVID-19, this will NOT be a public bid opening. 

BID SUBMISSION: Bidders MUST submit email bids to bidssanfran@gpo.gov for this solicitation. No 

other method of bid submission will be accepted at this time. The jacket number and bid opening date must 

be specified in the subject line of the emailed bid submission. Bids received after 11:00am on the bid 

opening date specified above will not be considered for award.

The Jacket Number 671-377 and bid opening date must be specified in the subject line of the emailed bid 

submission. Bids received at 11:00am PST on the bid opening date specified above will not be considered 

for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible 

for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following – 

1. Illegibility of bid. 

2. Emails over 75MB may be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders 

are advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO 

will use the prevailing time (specified as the local time zone) and the exact time that the email is 

received by GPO’s email server as the official time stamp for bid receipt at the specified location. 

For information regarding the solicitation requirements prior to award, please email jyarbrough@gpo.gov. 
Jacket 671-377 Page 2 of 8 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for 

Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government reserves 

the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require other evidence 

of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As 

part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) The documents will be reviewed to validate that adequate financial 

resources are available to perform the contract requirements. Documents submitted will be kept confidential, and used 

only for the determination of responsibility by the Government. Failure to provide the requested information in the 

time specified by the Government may result in the Contracting Officer not having adequate information to reach an 

affirmative determination of responsibility. 

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question and 

may be asked to supply samples of similar items. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes - Quality Level II 

(b) Finishing Attributes - Quality Level II 

Inspection Levels from ANSI/ASQC Z1.4 (MIL-STD 105): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs 

P-8. Halftone Match Electronic Media 

P-10. Process Color Match Electronic Media 

PREDOMINANT FUNCTION: The predominant function for this procurement is the printing and binding of the 

books. 
Jacket 671-377 Page 3 of 8 

SUBCONTRACTING: Subcontracting is NOT authorized. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instructions for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractors are expected to submit invoices within 30 days of job shipping/delivery. 

SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally identifiable 

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss of 

personally identifiable information. PII is information which can be used to distinguish or trace an individual's 

identity, such as their name, social security number, biometric records, etc., alone, or when combined with other 

personal or identifying information which is linked or linkable to a specific individual, such as date and place of birth, 

mother's maiden name, etc. (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not 

limited to: 

a) Personal identification number, such as passport number, driver's license number, taxpayer identification number, 

or financial account or credit card number; 

b) Address information, such as street address or personal email address; and, 

c) Personal characteristics, including photographic image (especially of face or other distinguishing characteristic), 

fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice signature, facial 

geometry). 

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system whereby 

materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution or disposal) so 

as to ensure against theft and/or the unauthorized possession of the materials. 

Contractor is cautioned that Government provided information shall not be used for non-government business. 

Specifically, Government information shall not be used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. The plan shall 

contain at a minimum: 

1. How Government files (data) will be secured to prevent disclosure to a third party prior to and after termination of 

contract; 

2. Explain how all accountable materials will be handled throughout all phases of production; 

3. How the disposal of waste materials will be handled; and, 

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall be 

adhered to by the contractor and/or subcontractor(s). 
Jacket 671-377 Page 4 of 8 

SECTION 2.- SPECIFICATIONS 

TITLE: RPI 251 USAREC Parents of Future Soldiers Booklet 

QUANTITY: 300,025 

TRIM SIZE: 8-1/2 x 3-3/4” 

PAGES: 8 pages plus covers. 

PRINTING: Covers 1-4 and text pages 1-8 print 4-color process illustrations, tints/solids with reversing. and type & 

line matter. Bleeds uncommon. Flood coat covers 1-4 with a clear, non-yellowing dull aqueous coating. Text pages 

contain 4-color illustrations that require critical and alignment across the bind. 

STOCK: The specifications of all stock furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September 2019, 

and any subsequent amendments thereto. 

COVER: JCP Code* L62, No. 2 Dull-Coated Cover, Basis Size 20 X 26”, Basis Weight 100 lbs. 

TEXT: JCP Code* A262, No. 2 Dull-Coated Text, Basis Size 25 X 38”, Basis Weight 80 lbs. 

INKS: 4-color process plus clear, non-yellowing dull aqueous coating. 

MARGINS: Bleeds on all edges uncommon throughout. 

BINDING: Saddle stitch in 2 places on left 8-1/2” dimension. Trim 3 sides. Score cover on fold with grain 

parallel to spine. Cracking on the folds will not be acceptable and may result in rejection. 

GOVERNMENT TO FURNISH: A high resolution PDF file for booklet, a Zip file with home address for release 

approval copies, and the purchase order will be emailed to contractor upon award. 

--NOTE: Contract must have a method of receiving large files, or be a registered user of GPO File Share. 

Instructions for receiving files must be provided at time of award. 

--Artwork provided will be Adobe Creative Suite applications, with all collected files and fonts, bleeds included, and 

all colors converted to CMYK. 

--NOTE: Contractor must revise GPO imprint and Jacket number on furnished PDF, please include cost in your quote. 

Contractor must typeset the NEW GPO imprint located at bottom right in 6-point sans serif type (e.g., Arial regular), 

consisting of the GPO logo and imprint line followed by the current calendar year, and dash and the jacket number. 

There shall be no additional charge to the Government to fulfill this requirement. 

The NEW GPO imprint line (with U.S. Government Publishing Office) has been updated with the new GPO logo and 

agency name. The GPO logo for the new imprint line is available in four downloadable versions (EPS, JPEG, PDF 

and PNG) and are available at https://www.gpo.gov/vendors/updates.htm. Failure to include the imprint line may be 

cause for a discount. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing 

files to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that 

might interfere with proper file image processing must be reported to the contract administrator within 24 hours of 

receipt of the Government furnished material. 

The contractor will be creating or altering any necessary trapping, set proper screen angles and screen frequency, and 
Jacket 671-377 Page 5 of 8 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet 

the assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. Prior to making 

any revisions, the contractor shall copy the furnished files and make all changes from the copy unless otherwise 

indicated. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

PROOFS: Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match. Contractor must call Jennifer Yarbrough at 

707-748-1976 to confirm receipt. 

The proofs will be checked for quality and compliance with these specifications, approved or approved with 

comments and the contractor will be notified within TWO (2) working days after receipt. If, in the opinion of the GPO 

and/or Department, the proofs are not a true representation of the furnished copy, or contain noticeable defects they 

will be rejected must be corrected and reproofed at no additional expense to the Government. The schedule stated 

elsewhere in these specifications CANNOT be extended to allow for such reproofing. 

Email proofs to alexmfaulkner@gmail.com, alex.m.faulkner2.civ@army.mil, and shannon.j.wax.mil@army.mil. 

Contractor must also copy contract administrator at jyarbrough@gpo.gov. GPO jacket number 671-377 must appear 

on all correspondence. 

If the contractor cannot provide an acceptable set of PDF proofs by this date or within a reasonably sufficient time to 

allow for proof review and printing BEFORE THE ESTABLISHED DELIVERY DATE, he/she may be required to 

show cause as to why the contract should not be terminated for default. 

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT". 

RELEASE APPROVAL COPIES: Deliver 25 final copies (1 pack) from separate areas of the manufacturing run, 

prior to release of the full shipment for delivery to the warehouse. Release approval copies will not be returned and are 

included in the total quantity. 

Contractor is required to test the QR code before sending. Deliver via traceable means to a residence (see distribution).

Contractor must notify the ordering agency on the same day that the Release Approval Copies ships via e-mail sent to 

alex.m.faulkner2.civ@army.mil, shannon.j.wax.mil@army.mil and jyarbrough@gpo.gov. 

Contractor must not proceed with distribution until an approval to release is granted. An "OK" of approval copies 

constitutes approval to release the order. In no way does this negate any of the Government's rights under this contract. 

Release approval will be provided within 2 working days. 

After contractor's receipt of an OK to release, deliver the balance (via Traceable Means) to the specified 

address. 

PACKING: Pack to ensure no damage occurs to product during transit. Corners must be protected. All damaged items 

must be replaced by the contractor at contractor's cost in an expedited manner, generally within 5-7 workdays. 

Shrink-wrap in units of 25. Do not band. Pack shrink-wraps in 275 PSI shipping containers, not to exceed 45 lbs. 

Mark each container with Customer name, customer address, Jacket No., Req. No., Title, Quantity and Number of 

shrink-wraps. 

Contractor must follow the guidelines below for shipping/palletizing /receiving for Accession Distribution Center. 
Jacket 671-377 Page 6 of 8 

Failure to follow guidance may result in refusal of shipment upon arrival. 

--Shipping pallet must be 4” tall, 40” wide, and 48” long. 

--Pallet and skid together must be no greater than 60" in height. 

--Skid must be tightly banded or polywrapped including the pallet. 

--Damaged item or skid will result in pallet being refused. 

CUSTOMER DELIVERY NOTIFICATION: Contractor must notify the ordering agency on the same day that the 

product ships/delivers via e-mail sent to alexmfaulkner@gmail.com, alex.m.faulkner2.civ@army.mil, 

shannon.j.wax.mil@army.mil. The subject line of this message shall be "Distribution Notice for Jacket 671-377 AND 

Requisition number 2-00043". The notice must provide all applicable tracking numbers, shipping method, and Title. 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request. 

*NOTE: Delivery and shipping documents must include quantity and number of cartons. 

DISTRIBUTION: All expenses incidental to picking up and returning materials, and furnishing samples must be 

borne by the contractor. Also, refer to Articles 5 and 6, Supplemental Specifications, GPO Contract Terms, 

Publication 310.2, revised June 2001. 

All Shipments must be made via traceable means. 

Alex M. Faulkner (residence) 

St. John, IN 46373 

-----25 - Release Approval Copies. 

Accessions Distribution Center (502-626-0981 or 502-626-0690) 

Building 207 

9th Cavalry Regiment Avenue 

Fort Knox, KY 40121-2725 

-----300,000 - RPI 251 USAREC Parents of Future Soldiers Booklet 

IMPORTANT DELIVERY INSTRUCTIONS: Normal receiving hours: Monday through Friday from 7:30AM to 

11:00AM and 1:00PM to 3:00PM. ADC will not be available for deliveries from 11:01AM to 12:59PM daily. Closed 

most holidays.

Delivery appointments are required: Shipments must not arrive unannounced and will be refused if not properly 

scheduled. Contact Mr. Frank Logsdon or Mr. Tracy Mercy at (502) 626-0690 to schedule an appointment for 

delivery. Please have delivery contents and pallet count information available before calling. All materials must be 

delivered in cartons on skids. Bulk skids cannot be handled by this facility. They must be shipped in individual cartons 

weighing no more than 45 lbs. 

Each carton must be clearly labeled with: 

----Customer name 

----Customer address 

----SOD Number or Contract Number 

SCHEDULE: The purchase order and government furnished materials will be emailed to the contractor within 7 days 

of bid opening on or before August 23, 2022.

--PDF Proofs emailed on or before August 25, 2022. 

--Release Approval copies delivered on or before September 19, 2022. 

--Complete production and delivery on or before September 26, 2022. 

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by the 

contractor. 
Jacket 671-377 Page 7 of 8 

INVOICE APPROVAL INSTRUCTIONS: Contractor must provide invoice to agency for final invoice approval 

PRIOR to submission of invoice voucher to GPO. Contractor may not submit invoice voucher for payment without 

inclusion of all completed mods, if required, and all delivery receipts, including all postal statements if applicable. The 

final invoice voucher submitted to GPO for payment must include the documentation of AEMO's approval of the 

invoice voucher.

EMAIL INVOICE VOUCHER TO: andrewmfaulkner@gmail.com, shannon.j.wax.mil@army.mil, 

felicia.a.mcgurren.civ@army.mil, jeremy.m.pollock.civ@army.mil, and jyarbrough@gpo.gov. 

Approval of invoice voucher will be provided within 2 workdays. 

**FINAL AEMO APPROVED INVOICE VOUCHER MUST BE COURTESY COPY EMAILED TO AEMO 

SAME DAY AS SUBMISSION TO GPO FAX FOR PAYMENT, FOR AEMO OFFICIAL TIME STAMPING OF 

INVOICE SUBMISSION DATE. Email to: andrewmfaulkner@gmail.com, shannon.j.wax.mil@army.mil, 

felicia.a.mcgurren.civ@army.mil, jeremy.m.pollock.civ@army.mil, and jyarbrough@gpo.gov. 
Jacket 671-377 Page 8 of 8 

BIDS: Bids must include the cost of all materials and operations for the total quantity ordered in accordance with 

these specifications. The price for additional quantities must be based on a continuing run, exclusive of all basic or 

preliminary charges, (i.e., running rate not including makeready) and will not be a factor for determination of award. 

Bids must be received by the exact date and time specified. Late bids will not be considered. 

Total Bid Price for Jacket 671-377: $ ___________________________________ 

Additional Rate for Jacket 671-377: $_______________________ per each. 

Contractors must provide a cost breakdown of Bid as follows: 

Production cost: $____________________________ 

Shipping cost: $______________________________ 

DISCOUNTS: Discounts are offered for payment as follows: ________ Percent, ________ calendar days. See Article 

12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersign agree, if this bid is accepted with 

______ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of 

bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in exact 

accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BIDDER NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages (pg. 8) that include the Jacket Number, Bid Price, Additional Rate, 

Discounts, Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where 

indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions 

Act, § 2. Electronic signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder______________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

____________________________________________________________________________________ 

 (Street Address) 

____________________________________________________________________________________ 

 (City – State – Zip Code) 

By_________________________________________________________________________________ 

 (Printed Name, Signature and Title of Person Authorized to Sign this Bid) (Date) 

____________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

THIS SECTION FOR GPO USE ONLY 

Certified by: ___________ Date: ___________ Contracting Officer: ___________ Date: ___________ 

 (Initials) (Initials)