Program:  0815‐S 

Term:  DATE OF AWARD to December 31, 2019TITLE:   Editorial ServicesITEM NO. BASIS OF 

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE 

I. Editorial Services.............per page....... 1500 $7.45 $11,175.00 $4.00 $6,000.00 $25.00 $37,500.00 $10.00 $1

CONTRACTOR TOTALS $11,175.00 $6,000.00 $37,500.00 $15

DISCOUNT 2.50% $279.38 0.00% $0.00 0.00% $0.00 1.00% 

DISCOUNTED TOTALS $10,895.62 $6,000.00 $37,500.00 $14

ITEM NO. BASIS OF 

AWARD UNIT RATE COST

I. Editorial Services.............per page....... 1500 $43.62 $65,430.00

CONTRACTOR TOTALS $65,430.00

DISCOUNT 0.00% $0.00

DISCOUNTED TOTALS $65,430.00

SeeWriteHear, LLC

SCOTTSDALE, AZ

SAFETY RESE

DOTHAN, 

PROGRESSIVE PUB. 

YORK, PA

ICTECT, INC. 

STURTEVANT, WI

CALDERA COMM.

LARAMIE, WY
Program 815-S Page 1 of 10 

Specifications by MRN 

 U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Editorial Services 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Department of Commerce 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending December 

31, 2019, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on January 11, 2019. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the 

hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow 

the instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-

0526. 

BIDDERS, PLEASE NOTE: 

 GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this publication as 

the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

 The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages 

of SECTION 4. – SCHEDULE OF PRICES. 

THIS IS A NEW CONTRACT. THERE IS NO ABSTRACT AVAILABLE. 

 

For information of a technical nature, contact Denise Johnson at dajohnson@gpo.gov or (202) 512-0310.
Editorial Services Page 2 of 10 

815-S (12/19) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 1-18)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf. 

In addition, the following documents and publications shall also apply (listed in order of precedence). In the event of 

a conflict between the documents and publications referenced herein and the content of this contract, the content of 

this contract shall be considered a superseding requirement. 

 Agency In-House Writing Guide (to be furnished after award). 

 AP Stylebook (most current edition) – https://www.apstylebook.com. 

 Chicago Style Manual, 17th edition – http://www.chicagomanualofstyle.org

SUBCONTRACTING: Subcontracting is not allowed. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to December 31, 2019, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending September 30, 2018, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 
Editorial Services Page 3 of 10 

815-S (12/19) 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

The contractor must have at least five (5) years of editing experience and at least three (3) prior Federal 

Government or commercial editing jobs without complaint from the customer(s). After bid opening, but prior 

to award, when requested by the Government, references for these jobs must be provided. As part of the 

preaward survey process, these references may be checked prior to award. 

PREAWARD TEST: The contractor being considered for award may be required to demonstrate its ability to 

produce the items required in these specifications by completing a preaward test. The Government reserves the right 

to waive the preaward test if there is other evidence that, in the opinion of the Contracting Officer, indicates that the 

contractor being considered for award has the capability to successfully produce the items required. 

For the preaward test, the Government will furnish an electronic file (via email) consisting of approximately 10 pages 

that are representative of the materials to be furnished under these specifications. 

The prospective contractor must provide editorial services as specified herein. 

NOTE: Contractor shall copy the furnished files and make all changes to the copy. 

Preaward test samples will be inspected and tested for accuracy and conformance of materials to the furnished 

specifications, and must comply with the specifications stated herein. 

Contractor must email preaward test pages to the U.S. Government Publishing Office, Attn: Contracting Officer 

(email address to be furnished at time of preaward test). 

Contractor must submit test pages within three (3) workdays of receipt of furnished test materials. 

If the preaward test samples are disapproved by the Government, the contractor may be permitted, at the option of the 

Government, additional time to correct defects or to submit additional test samples if so notified by the Contracting 

Officer. 

In the event the revised test samples are disapproved by the Government, the contractor shall be deemed to have failed 

to comply with the applicable requirements of these specifications and may be reason for a determination of nonresponsibility. 

Failure to deliver the completed test within the stated time period may disqualify the contractor from further 

consideration for award. 

All operations necessary in the performance of this test shall be performed at the facilities in which the contract 

production will be performed. 

No charges will be allowed for costs incurred in the performance of this preaward test. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 
Editorial Services Page 4 of 10 

815-S (12/19) 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through December 31, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING”. The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

BILLING: Upon completion of each order, the contractor shall submit an itemized statement for billing to the 

ordering agency for examination and certification as to the correctness of the billing. Submit billing to the ordering 

agency contact as specified on the print order. 

A signed copy will be returned to the contractor for submission to GPO for payment. Upon receipt of the signed 

copy, billing invoices must be submitted to the U.S. Government Publishing Office for payment. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this method 

can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 

 
Editorial Services Page 5 of 10 

815-S (12/19) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover editorial services for various documents and products requiring such operations 

as proofreading, copy editing, content editing, and distribution. 

TITLE: Editorial Services. 

FREQUENCY OF ORDERS: Approximately 20 to 30 orders per year. 

NOTE: Pages for more than one document may be ordered on a single print order requiring the same schedule. 

NUMBER OF PAGES: Approximately 10 to 100 pages per order. 

TRIM SIZE: Furnished pages will be 8-1/2 x 11”. 

 

GOVERNMENT TO FURNISH: Pages will be furnished for various documents as a Microsoft Word file (version 

2016) via email. Documents are comprised of reports (up to approximately 40) of varying length. Approximately 500 

words per page. Each report will have been prepared by a different author. 

Agency In-House Writing Guide. 

EXHIBITS: The facsimiles of samples pages shown as Exhibits A and B are representative of the type of document 

requirements which will be ordered under this contract. However, it cannot be guaranteed that future orders will 

correspond exactly to these exhibits. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH” necessary to produce the product in accordance with these specifications. 

MEETINGS: The contractor is expected to work closely with the ordering agency on all orders. Meetings will be 

conducted via teleconference. 

EDITORIAL OPERATIONS: All editorial operations for proofreading, copy editing, and content editing, must be in 

accordance with the furnished Agency In-House Writing Guide, the AP Stylebook (most current edition), and the 

Chicago Style Manual (17th Edition). (NOTE: Fact checking will not be required.) 

Samples of previous publications to be used as a guide for style and format consistency can be viewed at: 

http://www.trade.gov/topmarkets. 

Products may contain table of contents, text, charts, graphs, captions, links, and indexes. 

The contractor will be required to proofread and edit furnished files as described below. 

Proofreading – 

Proofreading requires the contractor to do a final check for minor mistakes, including but not limited to, spelling, 

punctuation, and spacing. 

Copy Editing – 

Copy editing requires the contractor to correct grammar, spelling, punctuation, capitalization, and problems with 

syntax. Additionally, the contractor is to ensure that: 

 singular pronouns represent singular nouns; plural pronouns, plural nouns 

 work is in proper manuscript format 

 notes, bibliographies, and reference lists are standardized 

 make style decisions in accordance with the Agency In-House Writing Guide, AP Stylebook, and Chicago 

Style Manual. 
Editorial Services Page 6 of 10 

815-S (12/19) 

Content Editing – 

Content editing requires the contractor to provide substantive line edits, including but not limited to: 

 polishing and reworking sentences to improve clarity and flow 

 clumsy wording 

 overuse of passive voice 

 convoluted sentence structure 

Sections may be rearranged, if necessary, and selected subheads and chapter titles may need reworking to make them 

“catchier” or more relevant. 

In addition, the contractor must initiate changes to address instances where an author does not cite outside sources to 

support assertions, or uses slang. 

The finished products generally should be in plain language (i.e., avoiding unnecessary jargon, formality, and 

technical language), concisely worded, and geared toward a first or second-year college audience. 

DIGITAL DELIVERABLES: 

For each round of revisions and the final version, the contractor is to furnish the edited pages (via email) as a 

Microsoft Word file (version 2016) with tracked changes. 

For each report furnished for editing, the contractor must include a run document that indicates the dates, times, and 

pages covered during the editing sessions. Each report page should be initialed at the end of the page to indicate that it 

has been reviewed. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon receipt of the edited file, the ordering agency will review and provide revisions/corrections and feedback. The 

contractor must revise the report based on the ordering agency’s review. The process will repeat until the edited report 

is approved by the ordering agency. 

Several rounds of revisions may be required before the ordering agency gives final approval. 

DISTRIBUTION: Each print order will contain the POC, phone number, and email address for that order. 

Contractor to email each round of revisions and the final version. 

The subject line of the email shall be “Distribution for Program 815-S, Print Order XXXXX.” 

Upon completion of each order, contractor must notify the ordering agency (on the same day the final file(s) emails) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 815-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide the title of product. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print order and furnished material will be furnished via email. 

No definite schedule for placement of orders can be predetermined at this time. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 
Editorial Services Page 7 of 10 

815-S (12/19) 

Initial Draft: Contractor must submit edited (with track changes) file(s), including reference editing, within five (5) 

workdays of receipt of notification of the availability of print order and furnished material. 

Each Round of Revisions: Contractor must submit revised/proofread pages within three (3) workdays of receipt of 

revisions/feedback of the initial draft or previous round of revisions, as applicable. 

Final Deliverables: Contractor must submit final digital deliverables within three (3) workdays of receipt of final 

approval on revisions. 

NOTE: Edited pages (initial draft/each round of revisions) will be withheld no more than seven (7) workdays from 

their receipt at the ordering agency until they are returned electronically for the next round of revisions/final 

deliverables, as applicable. (The first workday after receipt of edited pages at the ordering agency is day one (1) of the 

hold time.)

The ship/deliver date indicated on the print order is the date the final files must be received (via email) by the ordering 

agency. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contract or must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at 

(202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 
Editorial Services Page 8 of 10 

815-S (12/19) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce the one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. 1,500 
Editorial Services Page 9 of 10 

815-S (12/19) 

SECTION 4. - SCHEDULE OF PRICES 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

I. EDITORIAL SERVICES: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications. 

 Per page ........................................................................................................................................ $___________ 

_____________ 

Initials 
Editorial Services Page 10 of 10 

815-S (12/19) 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By_________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

___________________________________________________________________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials) 

___________________________________________________________________________________________ 
Editorial Services Page 11 of 10 

815-S (12/19) EXHIBIT A Page 1 of 6 

 
Editorial Services Page 12 of 10 

815-S (12/19) EXHIBIT A Page 2 of 6 

 
Editorial Services Page 13 of 10 

815-S (12/19) EXHIBIT A Page 3 of 6 

 
Editorial Services Page 14 of 10 

815-S (12/19) EXHIBIT A Page 4 of 6 

 
Editorial Services Page 15 of 10 

815-S (12/19) EXHIBIT A Page 5 of 6 

 
Editorial Services Page 16 of 10 

815-S (12/19) EXHIBIT A Page 6 of 6 

 
Editorial Services Page 17 of 10 

815-S (12/19) EXHIBIT B Page 1 of 5 

 
Editorial Services Page 18 of 10 

815-S (12/19) EXHIBIT B Page 2 of 5 

 
Editorial Services Page 19 of 10 

815-S (12/19) EXHIBIT B Page 3 of 5 

 
Editorial Services Page 20 of 10 

815-S (12/19) EXHIBIT B Page 4 of 5 

 
Editorial Services Page 21 of 10 

815-S (12/19) EXHIBIT B Page 5 of 5