Program No 1822-S Term DOA To 06/30/19

TITLE: Research Reports and Other Publications

ITEM NO. DESCRIPTION

BASIS OF 

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING AND DISTRIBUTION

(a) Saddle Stitched: Printing in black ink, including binding, per page

1. Makeready and/or Setup 160 $3.00 $480.00 $3.00 $480.00 $1.25 $200.00 $1.71 $273.60

2. Running Per 10 Copies 160 $3.00 $480.00 $2.50 $400.00 $2.50 $400.00 $2.79 $446.40

(b) Perfect-bound: Printing in black ink, including binding, per page

1. Makeready and/or Setup 766 $4.00 $3,064.00 $1.50 $1,149.00 $1.50 $1,149.00 $1.32 $1,011.12

2. Running Per 10 Copies 2660 $3.00 $7,980.00 $2.25 $5,985.00 $2.60 $6,916.00 $2.69 $7,155.40

(c) Cover: Printing in black ink, including binding, per complete cover

1. Makeready and/or Setup 6 $30.00 $180.00 $75.00 $450.00 $25.00 $150.00 $45.00 $270.00

2. Running Per 10 Copies 16 $18.00 $288.00 $35.00 $560.00 $10.00 $160.00 $12.92 $206.72

II. ADDITIONAL OPERATIONS

(a) Digital Content proofs, per page 766 $2.00 $1,532.00 $0.50 $383.00 $0.60 $459.60 $0.47 $360.02

(b) System Timework, per hour 9 $80.00 $720.00 $75.00 $675.00 $75.00 $675.00 $100.00 $900.00

CONTRACTOR TOTALS $14,724.00 $10,082.00 $10,109.60 $10,623.26

DISCOUNT 1.00% $147.24 1.00% $100.82 1.00% $101.10 5.00% $531.16

DISCOUNTED TOTALS $14,576.76 $9,981.18 $10,008.50 $10,092.10

ITEM NO. DESCRIPTION

BASIS OF 

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING AND DISTRIBUTION

(a) Saddle Stitched: Printing in black ink, including binding, per page

1. Makeready and/or Setup 160 $1.10 $176.00 NC NC $1.00 $160.00

2. Running Per 100 Copies 160 $2.40 $384.00 $4.00 $640.00 $2.20 $352.00

(b) Perfect-bound: Printing in black ink, including binding, per page

1. Makeready and/or Setup 766 $1.35 $1,034.10 NC NC $1.25 $957.50

2. Running Per 100 Copies 2660 $2.40 $6,384.00 $4.25 $11,305.00 $2.20 $5,852.00

(c) Cover: Printing in black ink, including binding, per complete cover

1. Makeready and/or Setup 6 $11.00 $66.00 NC NC $10.00 $60.00

2. Running Per 100 Copies 16 $5.50 $88.00 $25.00 $400.00 $5.00 $80.00

II. ADDITIONAL OPERATIONS

(a) Digital Content proofs, per page 766 $0.55 $421.30 NC NC $0.50 $383.00

(b) System Timework, per hour 9 $50.00 $450.00 $60.00 $540.00 $50.00 $450.00

CONTRACTOR TOTALS $9,003.40 $12,885.00 $8,294.50

DISCOUNT NET 1.00% $128.85 2.00% $165.89

DISCOUNTED TOTALS AWARDED $9,003.40 $12,756.15 $8,128.61

Albuquerque, NM San Antonio, TX Print Center

Albuquerque, NM Temple Hills, MD Phoenix, AZ Jacksonville, IL

Starline Texas Digital Copy & Print Previous Contractor

Lithexcel McDonald & Eudy Print Center Production Press
Program 1822-S Page 1 of 15

Specifications by DE

Reviewed by MRN

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Denver, CO

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Research Reports and Other Publications

as requisitioned from the U.S. Government Publishing Office (GPO) by

USDA APHIS

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending June 

30, 2019, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

QUOTES OPENING: Quotes shall be publicly opened at 11:00 a.m., prevailing Denver, CO, time, on June 21, 

2018.

QUOTATION SUBMISSION: Submit quotes in pre-addressed envelope furnished with solicitation, or send to:

U.S. Government Publishing Office, Denver Regional Office, Suite 208, 12345 West Alameda Parkway, 

Lakewood, CO 80228-2842. Facsimile quotations in response to this solicitation are permitted. Facsimile 

quotations may be submitted directly to the GPO Denver Regional Office, Fax No. (303) 236-5332. The Program 

number and quotes opening date must be specified with the quotation. Refer to Facsimile Bids in Solicitation 

Provisions of GPO Contract Terms, GPO Publication 310.2 as revised January, 2018.

The GPO 910 “BID” Form is no longer required. Offerors are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES.

OFFERORS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms -

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective offerors 

should carefully read this publication as the applicable terms within become an integral part of this contract. The 

document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list 

of major revisions.

ABSTRACT OF PREVIOUS PRICES IS AVAILABLE

On the internet https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact Deb Eichfeld at (303) 236-5292, x7; or email deichfeld@gpo.gov.
Research Reports and Other Publications Page 2 of 15

1822-S (6/19)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Request for Quotation will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf.

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III

(b) Finishing (item related) Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs, Average Type Dimension, Electronic Media

P-8. Halftone Match (Single and Double Impression) Approved Proofs, Electronic Media

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Research Reports and Other Publications Page 3 of 15

1822-S (6/19)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to June 30, 2019, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2018, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the 

award of a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through June 30, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued”, upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to contractor in conformance with the schedule.
Research Reports and Other Publications Page 4 of 15

1822-S (6/19)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

PAYMENT: Upon completion of each order, the contractor is required to furnish their billing invoice to the 

ordering agency for examination and certification as to correctness of billing as applicable to the work performed. 

Contractor to submit billing to the ordering agency as specified on the print order.

The ordering agency is required to return the signed billing certification to the contractor within five (5) workdays 

of receipt thereof.

After examination and certification by the ordering agency, contractor must submit his invoice to GPO. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” In 

addition, the contractor is required to furnish the GPO Denver Office a duplicate set of these documents either 

by email to InfoDenver@gpo.gov; or by fax to (303) 236-5332, Attn: Procurement Technician.
Research Reports and Other Publications Page 5 of 15

1822-S (6/19)

NOTE: Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print order 

series 05000, 25000, 45000, 65000, 85000, the billing certification requirement is WAIVED.
Research Reports and Other Publications Page 6 of 15

1822-S (6/19)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of various self- and separate- covered publications requiring 

such operations as electronic prepress, proof making, printing, binding, packing, and distribution.

TITLE: Research Reports and Other Publications.

FREQUENCY OF ORDERS: Approximately 5 to 10 orders per year.

QUANTITY: Approximately 50 to 1,200 copies per order.

NUMBER OF PAGES: Approximately 80 to 220 pages (plus a separate cover) per order.

TRIM SIZES: 81⁄2 x 11”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform: Macintosh OS 10.7.5 and newer; Windows 7 and newer.

Storage Media: FTP or Email.

Software: Adobe InDesign, version 5.5 or newer; Adobe Acrobat, version 10 or later.

All platform system and software upgrades (for specific applications) which 

may occur during the term of the contract must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. Type 1 

(printer and screen) fonts, True Type fonts, and Open Type fonts will be 

provided with each order.

The contractor is cautioned that furnished fonts are the property of the 

Government and/or its originator. All furnished fonts are to be eliminated from 

the contractor’s archive immediately after completion of the contract.

Additional Information: No prepress functions (e.g., color correction, UCR/GCR, sharpening or other 

image enhancement) or procedures have been applied to supplied images. 

Colors will be provided in CMYK and RGB. Files will be furnished in native 

application and/or PDF format. All necessary scans and graphics will be 

properly linked and in final position. Some files may be compressed using 

PKZip or similar compression software. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 
Research Reports and Other Publications Page 7 of 15

1822-S (6/19)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors 

other than those described below, media damage, or data corruption that might interfere with proper file image 

processing must be reported to the Contracting Officer and ordering agency immediately upon discovery. 

The contractor will not receive additional compensation or time for common errors associated with the output of 

files. Common errors include, but are not limited to: 

 color issues and shifts (RGB color data, no spot colors, loss of black plate)

 page integrity (text reflow or type substitution)

 errors associated with embedded graphics

 missing prepress features (e.g., bleeds, trim marks)

 loss of text characters from graphic elements

 defining proper file output selection for the imaging device being used. 

The contractor shall create/extend bleeds, create or alter any necessary trapping, set proper screen angles and 

frequency, define proper file output selection for the imaging device being utilized, and ensure that the black type 

is a solid black, NOT a process build. Furnished files must be imaged as necessary to meet the assigned quality 

level.

Text pages may contain halftones/flat tones. At contractor's option, the product may be produced via 

conventional offset or digital printing provided that the Quality Level standards are maintained. Final 

output must be wet ink, pigment-based with a minimum of 150 line screen and at a minimum resolution 

of 1200 x 1200 x 1 dpi or 600 x 600 x4 bit depth technology. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files with the 

furnished material. The digital deliverables must be an exact representation of the final printed product and shall 

be returned on the same type of storage media as was originally furnished. The Government will not accept, as 

digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary 

file formats other than those supplied, unless specified by the Government. NOTE: The Government will accept 

PDF files as digital deliverables when furnished by the Government.

PROOFS: When ordered, one set of digital color content proofs. Direct to plate must be used to produce the final 

product with a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper 

position (not pasted up), imaged face and back, trimmed and folded to the finished size of the product, as 

applicable. 

When ordered, one “Press Quality” PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match.

The contractor is cautioned that these proofs must be made from the final digital files (used for this printing) that 

are to be delivered to the Government.

Proofs must be clean, free of ink smudges, with all images clearly legible. Proofs must be identified with the 

jacket number, program number, print order number, and proof date. The contractor's firm name must not appear 

on any proofs.
Research Reports and Other Publications Page 8 of 15

1822-S (6/19)

When ordered, no charges will be allowed for PDF soft proofs.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “OK to Print”.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf

All text paper used in an order must be of a uniform shade. All cover stock must have the grain parallel to the 

spine.

TEXT: White Matte Coated Offset Book, basis weight 70 lbs. per 500 sheets, 25 x 38", equal to JCP Code A240.

COVER: White Matte Coated Cover, basis weight 80 lbs. per 500 sheets, 20 x 26", equal to JCP Code L50.

PRINTING: Print text, cover, and spine head to head in black ink. Printing consists of mostly line text but does 

include fine line detail illustrations, fine line screen tints, and halftone (gray-scale) illustrations. Contractor will 

be required to adjust spine image to fit.

NOTE: GPO Imprint must not print on final product.

MARGINS: Margins will be as indicated on the print order or furnished copy/files. Copies will bleed one to 

four sides. It is anticipated that most, if not all, orders will bleed four sides.

BINDING: Bind as indicated on the print order. Various binding styles will be ordered as follows: 

Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page signatures after 

trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be 

allowed.

Perfect-bind text with wrap around cover and trim three sides.

PACKING: Pack in shipping containers. Each shipping container must not exceed 45 pounds when fully packed.

All shipments which fill less than a shipping container must be packed with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the container will 

not open nor split during the delivery process.

LABELING AND MARKING: Contractor to download the GPO Form 905, R. 7-15 “Labeling and Marking 

Specifications” form, located at https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/gpo905.pdf, fill in appropriate blanks, and attach to shipping containers.
Research Reports and Other Publications Page 9 of 15

1822-S (6/19)

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list to [?].

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The Print Order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of 

Selection of Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the 

contractor's bid and their cost will not be a consideration for award. A copy of the Print Order must be included 

with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing
Research Reports and Other Publications Page 10 of 15

1822-S (6/19)

DISTRIBUTION: Deliver f.o.b. destination to Fort Collins, CO. Destination requires inside delivery.

Most orders will be delivered to the below location, but it is possible that jobs may be delivered to another address

in Fort Collins, CO, as per the print order.

USDA NRRC

Attn: Brad Doty (970-494-7244)

Building B, MS 2E7

2150 Centre Avenue

Fort Collins, CO 80526-8117

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1822-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery 

receipts upon agency request.

Upon completion of each order, all furnished material (if applicable) must be returned to Brad Doty at address 

shown above.

All expenses incidental to picking up and returning materials (if applicable), submitting proofs, and furnishing 

sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

At the Government’s option, the print order and furnished materials will be emailed to the contractor or uploaded 

to the contractor’s FTP site.

Submit hard copy proofs together to the address specified under distribution. All packages containing proofs must 

be clearly marked on the outside as “PROOFS”, and contain the GPO Jacket Number, Requisition Number or 

Program, Print Order numbers and publication title.

Contractor's proof cover memo, and information identifying a point of contact and their phone number at the 

contractor's plant will be sent directly to the ordering agency by the contractor. The contractor is directed to use 

the proof label (GPO Form 892) or contractor's standard "proof" label (provided it contains full identification of 

the order) and include a filled-out return bill of lading or similar document to be used by the agency for the 

return of the proofs. Contractor has the option of using his/her own personnel to pickup and deliver proofs. Any 

terms and conditions on the contractor's proof documents are subordinate to GPO Contract Terms.

PROOF DELIVERY NOTIFICATION: The contractor must notify the agency via email and verify by phone 

call the email is received when the proofs are shipped to the ordering agency and provide the name of the carrier 

service and tracking number. In addition, if the proofs are not returned by the ordering agency within the specified 

time, the contractor must notify the agency that the proofs have not been returned. Send proof delivery 

notification per print order and confirm by phone call per print order. Include GPO program and print order 

numbers with all correspondence.

When a PDF proof is requested, email proofs to the ordering agency per instructions provided on each print order. 

No definite schedule for pickup of material/placement of orders can be predetermined. 
Research Reports and Other Publications Page 11 of 15

1822-S (6/19)

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

When ordered, proofs must be submitted as soon as possible to allow for revised proofs if contractor’s errors are 

judged serious enough to require them. Proofs will be withheld not more than 5 workdays (generally proof hold 

will be for two workdays) from the time they are made available for pickup or contractor is notified of changes, 

corrections, or “OK to Print”. NOTE: The first workday after receipt of proofs to the ordering agency is day one 

of the hold time. Government representative will provide written proof response via email. Reply by agency to 

contractor's email will constitute return of proof. 

Contractor must complete production and distribution, along with proofs, within the 10 to 15 workday schedule. 

Most orders placed will require complete production and distribution within 15 workdays.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, it is requested the contractor notify the U.S. Government Publishing Office 

of the date of shipment or delivery, as applicable for each print order. Contractor to contact U.S. GPO Denver

Regional Office via email to infodenver@gpo.gov; or by faxing (303) 236-5332

.
Research Reports and Other Publications Page 12 of 15

1822-S (6/19)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest offer by applying the prices offered in the "SCHEDULE OF PRICES" 

to the following units of production which are the estimated requirements to produce one (1) year's production

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES."

(1) (2)

I. (a) 160 160

(b) 766 2,660

(c) 6 16

II. (a) 766

(b) 9
Research Reports and Other Publications Page 13 of 15

1822-S (6/19)

SECTION 4. - SCHEDULE OF PRICES

Offers submitted are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Contractor must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, 

or alteration of the order and manner of submitting offers may be declared non-responsive. 

An entry of “NC” (No Charge) shall be entered if offeror intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with “NB” (No Quote), “NA” (Not Applicable), or blank spaces for an item may be declared 

non-responsive.

The Contracting Officer reserves the right to reject any quote that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same quote or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 100 will be prorated at the per-100 rate.

A charge will be allowed for each text page, whether printed or blank. Unless otherwise specified, no more than 3 

blank pages shall be permitted at the end of the text.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall be inclusive for the

printing, binding, packing, and distribution (including prepress, platemaking, paper) of the product listed in 

accordance with these specifications with the exception of items listed under II. 

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

(a) Saddle-stitched: Printing in black ink, 

including binding, per page $__________ $__________

(b) Perfect-bound: Printing in black ink, 

including binding, per page $__________ $__________

(c) Cover: Printing in black ink, including binding, per complete cover $__________ $__________

_____________

(Initials)
Research Reports and Other Publications Page 14 of 15

1822-S (6/19)

II. ADDITIONAL OPERATIONS: The prices offered for each of the following items must be all-inclusive for 

the performance of operations that are additional to those specified under Item I, and must include the cost of 

all required materials and operations necessary, in accordance with these specifications.

(a) Digital content proofs, per page $___________

(b) System Timework, per hour $___________

NOTE: “System Timework” must be supported by a statement outlining in detail the operation for which 

payment is claimed. System Timework will only be allowed under exceptional circumstances and must be 

specifically authorized on the print order or subsequent contract modification(s). In case of dispute the 

Contracting Officer reserves the right to be the final judge as to the operation and/or number of hours 

chargeable under II. (b).

_____________

(Initials)
Research Reports and Other Publications Page 15 of 15

1822-S (6/19)

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the offeror has 

selected the city and state shown below in the address block, and the quote or offer will be evaluated and the 

contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible 

for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Offeror hereby acknowledges amendment(s) number(ed) ____________________

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this quote is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the offeror) 

from the date for receipt of quotes, to furnish the specified items at the price set opposite each item, delivered at 

the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day quote acceptance period may result in expiration of the quote prior to award.

OFFEROR’S NAME AND SIGNATURE: Unless specific written exception is taken, the offeror, by signing 

and submitting a quote, agrees with and accepts responsibility for all certifications and representations as required 

by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and 

return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where 

indicated.

Failure to sign the signature block below may result in the quote being declared non-responsive.

Offeror _____________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: ________ Contracting Officer: ___________ Date: ___________

 (Initials) (Initials)