Jacket: 406‐504

Title: Pub 17

Agency: IRS Treasury

Bid Opening: January 29, 2019 at 11am

Bid Terms Discounted Total

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Contractor Name
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

732 North Capitol Street NW, Washington, DC 20401-0001

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

January 25, 2019

This is Amendment No. 1. The specifications in our invitation for bids on Jacket 406-504, were

scheduled with conflicting opening times at 11:00 am on January 28, 2019 and January 30, 2019. The 

specifications are amended as follows:

1. Change the bid opening date to January 29, 2019.

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

U.S. Government Publishing Office

Bid Section, Room C848, Stop CSPS

732 North Capitol Street NW

Washington, DC 20401-0001

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission. Telephone or e-mail submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may 

be reason for bid being declared nonresponsive.

Sincerely,

LORRAINE CARTER

Contracting Officer
 

Specifications by DEE Jacket-406-504

Page 1 of 11 IRS Req. 19-00092

Reviewed by Catalog No.10311G

BIDS SHALL BE PUBLICLY OPENED AT 11:00 A.M., PREVAILING WASHINGTON, D.C. TIME ON

JANUARY 29, 2019.

IF YOU HAVE ANY QUESTIONS CONCERNING THESE SPECIFICATIONS CALL (202) 512-1239 AND ASK FOR 

DALTON EVERETT (DC TEAM 2). NO COLLECT CALLS.

FACSIMILE BID SPECIFICATIONS

U.S. Government Publishing Office (GPO) 

Washington, D.C.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 

1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding 

(GPO Publication 310.1, effective May 1979 (revised 8-02)).

NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, all applicable pages.

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms – Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this 

publication as the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

SPECIFICATIONS FOR CONTRACT PRINTING AND BINDING OF PUBLICATION 17 FOR TAX YEAR 2018

Table of Contents

Section 1 - SCHEDULE 

1.1 Preaward Survey

1.2 Preproduction Conference

1.3 Quality Systems Audit 

1.4 Inspection Notification

Section 2 - MATERIALS

2.1 Furnished by the Government

2.1.1 Disposition of Furnished Materials

2.2 Furnished by the Contractor

2.2.1 Stock/Paper

Section 3 - BOOK SPECIFICATIONS

3.1 Number of Pages

3.2 Quantity 

3.3 Trim Size

3.4 Weight Restriction

3.5 Ink

3.6 Margins

3.7 Imprint Line

3.8 Binding 

3.9 Book Proofs

Section 4 - MAILING/SHIPPING/PACKING

4.1 Electronic Shipping Verification

4.1.2 Distribution List

 4.2 IRS Bulk and Freight Shipments

4.3 Carton Labels

4.4 Pallets

4.4.1 IRS Pallets

4.4.2 Pallet Wrapping

4.4.3 Pallet Height

4.4.4 Palletizing

Section 4 - SHIPPING/PACKING/Gaylord Containers

cont,

4.5 IRS In-Plant Liaisons and Gaylord containers

4.6 Label and Marking

4.7 GPO Carton Label

Section 5 - QUALITY ASSURANCE

5.1 QATAP

5.2 Departmental Random Copies

Section 6 - DISTRIBUTION SCHEDULE

Section 7 - OFFERS (BIDS) 

EXHIBITS:

Exhibit 1 - Form 2040 – Distribution list/

 Electronic Daily Shipping Report

Exhibit 2 – Gaylord Shipment

 
Page 2 of 11 Jacket 406-504

SCOPE: These specifications cover printing and binding of 34,454 copies of an estimated 284 (+ or – 4 pages) page

perfect-bound publication with separate wraparound cover. Copies will pack in cartons motor freight. In addition, the 

copies delivering to the IRS, National Distribution Center must be shipped per the date(s) in the schedule.

OVERVIEW: Publication 17 is a key component of the Internal Revenue Service's, Individual Taxpayer Information 

Publications (ITIPs) program, which gets underway throughout the country the week after Thanksgiving. The success of 

the IRS training program depends upon the shipping of this publication by the dates specified. Failure to ship material on 

schedule can cause the Government excess costs for premium transportation and/or back order processing. All or a portion 

of the costs which are attributable to failure to ship on schedule can be assessed as actual damages.

CHANGES IN QUANTITY: The Government, for the FINAL QUANTITY, may submit increases or decreases of up to 

25% of the quantities for each volume, until the date specified in the schedule. These quantity adjustments may be made 

via e-mail and will be the FINAL quantity. Billing adjustments for scheduled quantity changes (+ or -) will be at the 

contractor's quoted "ADDITIONAL RATE". (See Offers Section) If no changes have been received by the scheduled date 

for final quantity adjustments, the bid quantities will stand as the FINAL contract quantity. Any further adjustments due to 

extenuating circumstances will be negotiated with the contractor. 

Must be Full Final Quantity to all consignees: No shortages or overruns will be allowed

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. For the 

purpose of this contract, in the event the Government is late with copy, the Government will only allow a day-for-day 

schedule extension. The Government will not allow grace days or entertain any requests for additional time beyond dayfor-day. Actions should take place not later than the dates specified below.

Section 1 - SCHEDULE

Date Event

01-29-19 Bid Opening 

01-31-19 Notification of Award (Purchase Order Number by phone)

To be determined Preproduction meeting to be held at the contractor’s plant.

01-31-19 Final Quantities, electronic distribution files, and electronic copy to contractor. 

02-11-19 Ship 31,910 copies to IRS National Distribution Center (NDC) using Gaylord 

 Containers.

1.1 A PREAWARD PLANT SURVEY may be conducted by Government Publishing Office and Internal Revenue Service 

personnel to determine if the prospective contractors (and the subcontractors) have adequate facilities and expertise to 

accomplish the requirements of these specifications.

1.2 A PREPRODUCTION CONFERENCE may be held at the contractor's plant as indicated in the schedule. The purpose 

of the conference will be to discuss and review all aspects of the contractor's internal and external operations required to 

complete this contract. The contractor will conduct this preproduction conference and items to be discussed are: 

1) Scheduled start-up dates for all phases of production

2) How coordination/ communication will flow from one production phase to another

3) Who will be responsible for each phase

4) How the product will be staged and/or shipped

5) Any other special requirements which are specific to this contract. 

Attending this meeting will be representatives from the Internal Revenue Service and there MAY be representatives from 

the Government Printing Office. To establish coordination of all required operations, a representative of all subcontractors

(if applicable) involved should also be present as well as representatives from each involved production area for the 

primary contractor. 
Page 3 of 11 Jacket 406-504

1.3 QUALITY SYSTEMS AUDIT: In connection with the preproduction conference, should the Government elect, a 

quality systems audit would be conducted. Following the conference, IRS/GPO may conduct an in-depth audit of all 

contractor quality control methods, quality systems and quality plans in a formal walk-through review of the previously 

approved written plan. This audit would require the contractor to plan, in advance, all quality related functions which 

would be required to complete the contract. Should subcontractors be involved, a complete audit of their quality systems 

may also be performed. This procedure will be mandatory for all contractors doing IRS Tax Package work for the first 

time.

Failure to maintain the quality systems in accordance with the contractor’s plan approved by the Government, 

may result in the Government’s termination of the contract for default.

1.4 INSPECTION NOTIFICATION: 72 hours prior to press, book binding, addressing and mailing operations, the 

contractor must email to glenn.r.pelishek@irs.gov. Form 9558 (Fillable PDF to be furnished to the contractor, with the 

following information: 

1) Jacket and Requisition Numbers; 

2) Name of company; 

3) Location and address of inspection site; 

4) Name and phone number of contact person; and

5) Date and time of inspection. 

Whether IRS elects to be present for the inspection, or waive the inspection, you will be notified at least 24 hours prior to

the time for inspection. If the press inspections are waived, the contractor is required to send 5 press sheet samples 

overnight to IRS, 1111 Constitution Ave. NW, Washington, DC 20224, Attn: Bartholomew S. Truitt Room 6236. If 

IRS fails to respond, proceed as you would have, had there not been an inspection. Attendance at, or waiver of, the 

inspection does not affect any other provisions of the contract. Do not hold up production unless specifically authorized 

by the GPO.

Section 2 - MATERIALS

2.1 FURNISHED BY THE GOVERNMENT: 

1) CD in Portable Document Format generated from Adobe Acrobat 9.0, compatible with Acrobat 8.0, with b/w lasers 

for text and cover. All images in the PDF file will be hi-resolution and all will be embedded (DO NOT UNEMBED 

FONTS! This may result in loss of data) Prior to image processing, the contractor is responsible for checking files 

contained on the furnished electronic files/media to insure that correct file output selection has been provided for, so 

as to correctly output for printing. Output must be generated on high resolution image processors.

2) IRS Carton Label in pdf format via email;

3) Government Bill's of Lading via email;

4) Form 2040 (Distribution/Shipping) in a PDF fillable Adobe Acrobat 8.0 file format provided via e-mail;

 5) Small Package Carrier (SPC) IRS account number (if required)

6) Camera copy for GPO Form 3674 which contractor must reproduce as necessary to place one copy between Cover 

2 and first text page of each GPO “Sales Copy” printed side up.

 7) Camera copy for the GPO Form 905 shipping container label (which contractor must reproduce as necessary) which

 must be attached to all GPO “Sales” shipping containers only.
Page 4 of 11 Jacket 406-504

2.1.1 DISPOSITION OF FURNISHED MATERIALS: All materials supplied by the IRS must be returned by a 

traceable means at contractor's expense, to: Internal Revenue Service, Attention: Bartholomew S. Truitt, Room 6235, 1111

Constitution Ave, Washington, DC 20224.

2.2 Furnished by the Contractor: All other materials and operations necessary to fulfill the contract requirements, 

including telephone and facsimile transmission capability, and the following:

Contractor is required to have Internet access, provided through an Internet Service Provider (ISP), an e-mail account and 

a web browser equivalent to Internet Explorer 6.0 or Netscape 4.0. The contractor is also required to have Adobe Acrobat 

8.0 Standard (or higher) software (not Adobe Reader). The contractor must furnish an email address for the IRS to 

email the government furnished material mentioned above in section 2.1.

2.2.1 Stock/Paper: The specifications of all papers furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 2011.

TEXT--- White/Natural Shade Newsprint (MUST be a light shade) Newsprint, basis weight: 25, 28, 30, 32 lbs per 

500 sheets, 24 x 36", equal to JCP Code Al0. All text paper used in each copy must be of a uniform shade.

COVER--- White Vellum Finish Cover basis weight: 50 lbs per 500 sheets, 20 x 26", must equal JCP Code 

L20. All cover paper must have the grain parallel to the spine.

SECTION 3 - BOOK SPECIFICATIONS:

3.1 Number of Pages: 284 Pages (plus or minus 4 pages) plus wrap around cover.

3.2 Quantity: (subject to change) Copies. 

3.3 Trim Size: Text and cover trim 3 sides to 8-3/8 x 10-7/8".

 

3.4 Weight Restriction: Finish weight of book(s) must not exceed 0.9375 lb. If the weight of book(s) is 0.9375 lb.

 or more, please contact GPO and IRS with the weight of the book.

3.5 Ink:

3.5.1 Text: Black.

3.5.2 Covers: Covers 1 thru 4 prints in Pantone 300 Blue only.

GPO Form 3674 (GPO Sales copies only): Reproduce furnished copy same size in black ink, on any suitable white 

paper.

3.6 Margins: 

3.6.1 Text: Head 3/8", Outside 3/8". NOTE: Camera copy for text is to be shot at 100%

3.6.2 Covers: 1⁄2” head, center left and right.

3.7 Contractor must set and insert a GPO imprint line, per page 9 of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18).

3.8 Binding: Perfect-bind text with wraparound cover.

3.9 Proofs: Submit one digital color content proofs for entire publication. Direct to plate must be used to produce 

the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper 

position (not pasted up), imaged face and back, trimmed and folded to the finished size of the product. Proofs 

will be withheld 5 workdays from receipt in the IRS until they are made available for pickup by the contractor. The 

contractor is not authorized to print prior to his receipt of an approval or conditional approval. Do not return the electronic 

media with the proofs.
Page 5 of 11 Jacket 406-504

Submit proofs directly to: IRS, Room 6235, 1111 Constitution Ave. Washington, DC 20224, Attn: Bartholomew S. Truitt. 

The container and accompanying documentation must be marked “Attention: Bartholomew S. Truitt, BOOK PROOFS” 

and must include the GPO Jacket Number.

Section 4 - SHIPPING/PACKING:

4.1 ELECTRONIC SHIPPING VERIFICATION: Electronic Form 2040- Distribution/Shipping List is used for larger 

shipment address information, shipping verification and for the purpose of updating IRS’ databases and to inform 

destinations of the shipping and quantity status. The contractor MUST update the Electronic Form 2040 and transmit via 

e-mail to IRS, on day of product shipment, on a computer using a “full version” of Adobe Acrobat 7.0 Professional (or 

more recent) software. Any delay or missed input could result in delay of payment. 

The contractor is required to complete and email Form 2040 daily to IRS when shipping begins. The majority of the 

information will be included in the report from the IRS to the contractor but the contractor is responsible for the 

verification and correctness of information supplied back to IRS. The contractor must open this file using their web 

browser to see the information provided by IRS already in place. It will be the contractor’s responsibility to update the 

Shipping Status, Ship Quantity and Date Shipped fields with their information as per instructions included in Form 2040 

PDF. Contractor MUST request the IRS’ Quick Reference Guide for the Form 2040 application, at time of award, to 

familiarize themselves on how to properly use the form. If there is any information missing or incorrect, please contact 

Bartholomew S. Truitt 202-317-5859 or Glenn.R.Pelishek@irs.gov. 

4.1.2 DISTRIBUTION LIST

In addition to the above referenced Form 2040, electronic addressing/distribution lists will be provided, containing the 

necessary shipment fields (name, address, city, state, zip code) and other required and informational fields. The contractor 

must produce the required amount of address labels 

The electronic distribution list will contain a suggested transportation mode. These modes consist of:

MF – Motor Freight

These are the primary modes identified, but can change based upon the final weight of the product, the number of products 

being produced by a single vendor and contractor location. 

When determining the transportation mode, adjustments may need to be made by either the contractor or the IRS. If there 

is a discrepancy between the suggested transportation mode indicator and the contract specifications, the contractor must 

immediately notify Bartholomew S. Truitt at 202-317-5859 or glenn.r.pelishek@irs.gov for resolution. This contact must 

be made prior to shipping. If the contractor ships without contacting the print specialist to resolve the discrepancy, the 

IRS may request GPO to bill all freight charges for the affected shipment(s) to the contractor. In general, the following 

transportation modes apply:

 All non-expedited (ground) shipments weighing less than 750 lbs. to one destination within the 48 contiguous 

states, Alaska, Hawaii or Puerto Rico will be sent via small package carrier ground services. 

 The current small package carrier for Internal Revenue Service (IRS) is United Parcel Service (UPS). 

 All non-expedited shipments weighing 750 lbs. or more to one destination within the 48 contiguous states will be 

sent via an Internal Revenue Bill of Lading (IRBL). This includes shipments to Post Office Box and United States 

Postal Service destinations. 

 Expedited shipments weighing 500 lbs. or more to one destination within the 48 contiguous states or outside the 

48 contiguous states will be sent via an Internal Revenue Bill of Lading (IRBL). 

 In determining whether a shipment should go freight, pallet weight must be included in weight calculations.

 This includes shipments to Post Office Box and United States Postal Service destinations. 

Shipments to P.O. Box addresses without a corresponding street address must be sent via U S Postal Service, 

shipments to U S Post Office destinations should be sent by motor freight.

Specifics procedures and needs for each shipping method; Small Package Carrier, and IRBL follow.
Page 6 of 11 Jacket 406-504

4.2 IRS FREIGHT SHIPMENTS (MF)

If there is a discrepancy between the “Trans Mode” field indicator and the contract specifications, contractor must 

immediately notify Bartholomew S. Truitt 202-317-5859 for resolution prior to shipping. 

IRBL’s (Internal Revenue Bills of Lading) (formerly designated GBL’s) or routing instructions will be furnished for most 

freight or express shipments. The Bills of Lading or Routing Instructions will have designated carriers that reflect special 

negotiated freight rates for IRS material. Contractor may not change designated carrier unless authorized by IRS. In event 

the designated carrier cannot be utilized, contractor must immediately contact IRS Traffic Manager, Dallas, TX at (972) 

308- 1932 to obtain alternate carrier authorization. If the contractor utilizes a carrier other than the designated carrier 

without prior IRS authorization, the contractor will be held responsible for any additional shipping costs incurred. 

Multiple Truckload Shipments: Whenever possible full truckloads should be utilized (e.g., use a full truckload and a partial 

truckload rather than two partial truckloads). The contractor is responsible for assuring that truckloads do not exceed the 

legal gross weight limit of 80,000 lbs. per tractor-trailer combination. The contractor will be provided multiple IRBL’s for 

shipments to an individual destination exceeding a truckload. 

Motor freight shipments going to non-USPS locations require shipping container label (IRS Form 6153 (3-2006)) to be 

affixed to all four sides of the stretch wrap and to the top of each loaded pallet/skid. At the contractor's option, the 

consignee address may be eliminated from the carton labels on all full and secure pallet loads. If this option is exercised, in 

addition to the cartons being labeled (i.e. 1of, 2 of, etc.), pallets require labels containing the full shipping address on all 

four sides and top of the load on the pallet. NOTE: U.S. Postal Service shipments require the parcel post shipping label 

(IRS Form 6153-A (7-2005)) to be placed on one end of the carton.

Only one bill of lading should be released for each truckload. Any extra IRBL’s should be returned to the IRS, not to 

the GPO.

If air freight shipments are required the shipping container label (IRS Form 6153 (3-2006)) must be affixed to the front, 

back, and top of each carton. For each air freight destination, the contractor must coordinate on all air shipments with the 

air freight carrier to ensure that the maximum pallet weight is within that specific carrier’s allowable weight limit.

All motor freight shipments require pallets. Pallets must be type III and must conform to the Federal Specifications NN-P71C, and any amendments thereto except for dimensions and single center stringer (must not be double stringer). Pallets 

are 48” in length and 40” in width and must not exceed 5” in height. Full entry MUST be on the 40" width. Strict 

adherence to these dimensions is necessary to accommodate storage requirements of the IRS distribution center as well as 

ease of packing into freight carrier trailers. Receipt of incorrect pallets at the IRS distribution center may result in a charge 

for each incorrect pallet, which will be assessed against the contractor. This charge will cover additional costs incurred by 

IRS to repalletize the shipment onto correct pallets. All cartons on pallets must be secured to prevent cartons from shifting 

when pallets are hoisted to a high shelving area.

4.3 IRS Carton Labels: An IRS carton label must be applied to one end (not top or bottom) of each carton for all freight 

shipments. 

4.4 Pallets: Contractor must furnish all pallets necessary.

4.4.1 IRS Pallets (required for motor freight shipments to IRS Distribution Centers): Pallets must be type III and must 

conform to Federal Specifications NN-P-71C, and any amendments thereto except for dimensions and single center 

stringer. Full entry MUST be on the 40" width. Strict adherence to these dimensions is necessary to accommodate storage 

requirements of IRS distribution centers. 

4.4.2 Pallet Wrapping: Loaded pallets must be machine wrapped with shrinkable or stretchable plastic strong enough to 

retain the integrity of the pallet during transportation and handling.

Do NOT use metal strapping or pallet caps for securing material on pallets. There must be no more than one partial pallet 

per destination.

4.4.3 Pallet Height: Maximum height of 139.5 cm (55"), including pallet, must be maintained. Do Not Double Stack 
Page 7 of 11 Jacket 406-504

Loaded Pallets.

4.4.4 The bulk quantity of going to the IRS National Distribution Centers will ship using Gaylord containers (see exhibit 

2). Gaylord devices are large storage or transportation containers for bulk materials. They are typically sized to match the 

length and width of a pallet. Gaylord is a registered trademark of Gaylord Brothers, Inc. 

The contractor must use Gaylord containers with protected corners that are suitable for shipping from the contractor to the 

IRS National Distribution Center in Bloomington, IL without damage to the publications. The Gaylord bulk quantity of 

Publication 17 will be used by IRS for order fulfillment. The NDC would like to receive 124 pallets of Publication 17 

palletized. Cardboard would need to be placed on pallet before stacking to ensure stable foundation. 

- Cardboard should be placed around pallets to protect from damage while in transit.

 19 pallets = 54 cases per pallet = 1620 Publication 17’s per pallet for a total of 31,910 Plus a partial pallet.

4.5 IRS In-Plant Liaisons: One or more IRS representatives may be stationed at the contractor’s and/or subcontractor’s 

facility to monitor production, quality sampling, mailing and distribution. The liaison will bring any defects they see to the 

attention of the contractor’s Quality Control Officer. However, they do not replace any of the contractor’s quality 

control responsibilities. 

The contractor must make contractor pulled samples available to the IRS liaison for review. In addition to the contractor

samples, the liaison will pull samples from each production line throughout the day. These samples are outside the scope 

of any contractor sampling and must be captured as spoilage and replaced for mailing. The contractor must maintain 

storage of all samples for a warranty period of 120 days. 

The In-Plant Liaisons will have full and unrestricted access to all production areas where IRS work is being produced. The 

contractor must furnish office space to include desk, chair, and telephone, personal computer with CD drive and internet 

access to send and receive email. The personal computer must be loaded with the full suite of Adobe 8 software. The 

contractor will provide access to a facsimile machine and barcode scanner to read postal barcodes. This space must be 

enclosed, secure and adjacent to the binding operations. 

The contractor will provide copies of all production and mailing reports to the IRS liaison on a daily basis.

4.6 LABELING AND MARKING (packing and/ or container label): Box labels MUST be generated from the electronic 

file (IRS form 6153 (3-2006)) or (IRS Form 6153-A (7-2005)) provided by the IRS. Contractor’s streamlined or recreated 

labels will not be acceptable. Reproduce shipping container label (IRS Form 6153 (3-2006)) or parcel post label (IRS 

Form 6153-A (7-2005)) as necessary from furnished file on suitable white stock, fill in any appropriate blanks, and attach 

to one end of each shipping container, which must be facing out if loaded on a pallet. If not pre-populated on the carton 

label furnished by the IRS, the following items must be filled in by the contractor; From (Contractor's Name and Address); 

To* (Consignee, complete address must appear on carton label); Carton Quantity (Number of copies in each carton); GPO 

Jacket Number as well as Program Number and Print Order Number, if applicable.

Labels MUST be generated from the electronic file (IRS form 6153 (3-2006)) or (IRS Form 6153-A (7-2005)) provided by 

the IRS. Contractor’s streamlined or recreated labels will not be acceptable. Correct labeling of shipping cartons, in 

strict accordance with the requirements of these specifications is essential to the identification, distribution and 

warehousing activities of the ordering agency. Contractor is to follow all the instructions listed on the carton label and if 

any questions/discrepancies arise, please contact Bartholomew S. Truitt 202-317-5859 or Glenn.R.Pelishek@irs.gov. 

NOTE: If the quantity stated on the furnished carton label is not the same quantity within the carton, the 

contractor must notify the printing specialist to resolve the discrepancy immediately prior to packing.

The following address will used as the return address for all shipments: 

Internal Revenue Service/NDC

1201 N. Mitsubishi Motorway

Bloomington, IL 61705-6612

Changes will need to be made to the government furnished carton labels in the “From (Contractor name and address) or 

Contractor Information field of the labels.

4.7 GPO carton label (GPO Form 905) must be reproduced at 100% on white paper from furnished repro; appropriate 

blanks filled in, and attached to all cartons for shipments going to GPO destinations. In addition to regular markings 
Page 8 of 11 Jacket 406-504

for GPO “Sales” Copies, include stock number 048-004-02598-1 on all labels.

Section 5 - Quality Assurance

5.1 Quality Assurance Levels and Standards: The following levels and standards shall apply to these specifications:

Product Quality Levels: 

(a) Printing Attributes -- Level III. 

(b) Finishing Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC 21.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

(b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Press Sheets 

P-9. Solid and Screen Tint Color Match O.K. Press Sheets 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards: 

P-7. Government furnished electronic files

P-9. Pantone Matching System

5.2 DEPARTMENTAL RANDOM “BLUE LABEL” COPIES - The contractor MUST submit 200 departmental random 

copies at the completion of production, to test for compliance against specifications. The contractor must divide their 

entire order into equal sub lots and select 1 copy from a different general area of each sub lot. The contractor will be 

required to execute the "Certificate of Selection of Random Copies", furnished by GPO, certifying that copies were 

selected as directed.

These randomly selected copies must be packed separately and identified by a special Government-furnished blue label, 

affixed to each affected container. Additional labels, if needed, are to be reproduced on blue stock. The container and its 

contents shall be recorded separately on all shipping documents and sent to Internal Revenue Service, National 

Distribution Center, 1201 N. Mitsubishi Motorway, Bloomington, IL 61705-6613 separately from any other distribution to 

this destination. Submit a copy of the signed Government-furnished "Certificate of Selection of Random Copies", along 

with the Departmental Random Copies.

SECTION 6 - DISTRIBUTION SCHEDULE

The contractor must ship in the following sequence:

1. Advance Distribution

2. National Distribution Center Quantities

3. VITA Direct Shipments

4. GPO

F.O.B Destination:

Ship 7 ADVANCE COPIES TO 2 Addresses in the Washington DC area; IRS/Bartholomew S. Truitt, Room 6235,

1111 Constitution Ave. NW Washington, DC 20224 and IRS/Nellie Howard, Room 6230, 1111 Constitution Ave. 

NW Washington, DC 20224.

Ship F.O.B. Destination 

Ship 15 sample copies to: U.S. Government Publishing Office, Attn: Dalton Everett (DC Team #2), 732 North Capitol 

Street, Room C-838, Washington, DC 20401. 

Ship 30 sample copies and IRS furnished material to: IRS/Bartholomew S. Truitt, Room 6235, 1111 Constitution Ave. 

NW Washington, DC 20224.
Page 9 of 11 Jacket 406-504

Ship 10 sample copies to: IRS/ Charlotte Valle, Room 6236, 1111 Constitution Ave. NW Washington, DC 20224.

Deliver 15 Copies via traceable means to: Library of Congress, U.S. Serials and Government Documents Section, U.S. 

Anglo Division, 101 Independence Avenue, SE, Stop 4276, Washington, DC 20540-4276, Marked: Depository Copies. 

NOTE: All shipments to this destination must be via FedEx, UPS or United States Postal Service (USPS).

Ship 2,000 copies with Form 3674 inserted between Cover 2 and first text page, marked "Sales Copies", Stock No. 048-

004-02608-2, Req. No.9-01006 Jacket 406-504 to: Documents Warehouse, Receiving Branch, (Sales Stock), U.S. 

Government Publishing Office, 8660 Cherry Lane, Laurel, MD 20707-4950. 

Ship 529 copies Documents Warehouse, Receiving Branch, (Sales Stock), U.S. Government Publishing Office, Federal 

Depositary Library Program (FLDP), Document Warehouse, 8660 Cherry Lane, Laurel, MD 20707-4950. Marked: 

Depository Copies, Item No. 0964-B.

The remaining IRS consignments ship F.O.B. Contractor’s city:

Ship 31,910 copies to IRS/NATIONAL DISTRIB CENTER RECEIVING AREA (Gaylord).

Section 7 - OFFERS:

Offers must include the cost of all materials and operations for the total quantity ordered in accordance with these 

specifications. In addition, a price must be submitted for each additional 1,000 copies. The price for additional quantities 

must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination 

of award. 

Transportation charges are not a factor in determining award. 

Weight Restriction: Finished weight of book(s) must not exceed 0.9375 lb. If the weight of book(s) is one pound or

more, then contractor will be responsible for the difference in cost for postage incurred by the IRS, when they 

distribute copies by mail. Contractor is to indicate the weight of the book that they intend to furnish on their bid to 

the one thousandth of a pound.

Contractor must give the location (post office city and state) from which any required mailing will be made and the 

location (city and state) of the plant(s) from which this product will be shipped. 

Bids received based on shipping the specified f.o.b. contractor city consignments via f.o.b. destinations will be considered 

non-responsive. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The jacket number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours of 

8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-0526.
Page 10 of 11 Jacket 406-504

JACKET NUMBER BID PRICE: ADDITIONAL/M

Jacket 406-504 $________________________ ____________________________

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

Within____calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of 

bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact 

accordance with specifications.

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one copy. 

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

 

 Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________

(Initials) (Initials)
Page 11 of 11 Jacket 406-504

At the same time invoices are submitted to the GPO for payment, the contractor must submit a duplicate copy of 

the invoice to: IRS, 111 Constitution Ave. Washington, DC 20224, Attn: Bartholomew S. Truitt or 

Glenn.R.Pelishek@irs.gov

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, 

Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Exhibit 1 - Form 2040 – Distribution list/

Electronic Daily Shipping Report
Exhibit 2 – Gaylord Shipment

Exhibit 2. The NDC would 

like to receive 20 pallets 

of P-17 palletized 

according to the picture 

to the left. Cardboard 

would need to be placed on 

pallet before stacking to 

ensure stable foundation. 

- Cardboard should be 

placed around pallets to 

protect from damage while 

in- transit.

.

- 620 P-17’s per pallet 

for a total of 31,900.

This will save numerous 

man hours of having to 

dump boxes and boxes of 

P-17’s, so that they can 

have addresses printed on 

them for distribution.