Jacket: 740-444

Title: VCL Tote Bags

Agency: VA

Bid Opening: April 1, 2020 at 1 p.m.

Bid Terms Discounted Total

$686,600.00 1.0% 20 days $679,734.00 Awarded 

$699,172.87 0.0% 30 days $699,172.87

$735,000.00 2.0% 20 days $720,300.00

$966,000.00 0.0% 30 days $966,000.00

$979,979.00 0.5% 20 days $975,079.11

$977,000.00 0.0% 30 days $977,000.00

$1,192,500.00 3.0% 15 days $1,192,500.00

$1,642,500.00 0.0% 30 days $1,642,500.00

$3,742,500.00 0.0% 30 days $3,742,500.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

/

Verified ES 4/2/20

V.N. Products, San Carlos CA

Contractor Name

Gallant, Inc., Winter Garden FL

JC Printing Works, Elk Grove, IL

Lucky Duck Printing, Hillsboro, OR

KD8, Centerville, UT

Athleterz LLC Sacramento, CA

ViewSPORT, Inc, Rochester, NY

BMG Services Inc, Concord NJ

MT Thompson DBA Shirt Shop, 

Richfield, UT
PURCHASE ORDER H8605

U.S. Government Publishing Office

Columbus Regional Office

1335 Dublin Rd., Suite 112-B

Columbus OH 43215-7034

The above order number must

appear on your voucher and on

all packages and papers.

Your Contract Administrator is : Rebecca Rottier-Ext.9 Call: (614) 488-4616 NO COLLECT CALLS

DATE JACKET NO. PRICE ADDED RATE DISCOUNT

04/07/2020 740-444 $686,600.00 $915.46 per M 1 %20 days

PROGRAM NO. (if Applicable) TERM OF PROGRAM (if Applicable) NAME OF REQ. AGENCY AND REQ. NO.

0-00165/014754

Department of Veterans Affairs

AREA/STATE/CODE

040

CONTRACTOR CODE

91600

APPROPRIATION/FUND CODE OBJECT CLASS

2445

BILLING ADDRESS CODE (BAC)

8320-01

TO: PURCHASED:FOB Destination

V.N. PRODUCTS, INC/VERY NICE

680 DARTMOUTH AVE

SAN CARLOS CA 94070

DATE OF Delivery

on or before June 1, 2020

QUANTITY DESCRIPTION QL: 3

TITLE: VCL TOTE BAG

Total 750,000

In strict accordance with our solicitation and your bid/offer dated Wednesday, April 1, 2020

In Connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race,

color, religion, sex, or national origin. The aforesaid provision shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment or

recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection from training including apprenticeship.

The contractor agrees to post hereafter in conspicuous places, available for employees and applicants for employment, notices to be provided by the contracting officer

setting both the provisions of the nondiscrimination clause.

GPO Form 2669(LASER)

DIRECTOR OF THE GOVERNMENT

PUBLISHING OFFICE reserves the right

to reject all or any portion of consignments

which are not in accordance with specification.

DIRECTOR OF THE GOVERNMENT

PUBLISHING OFFICE

By

William Lansky Ext.5

Contracting Officer

COPY 1-CONTRACTOR COPY 2-CONTRACTOR (RETURN W/VOUCHER) COPY 3-FMCE COPY 4-COMPLIANCE COPY 5-FILE COPY 6-ISSUING OFFICE

Digitally signed by William M Lansky 

Date: 2020.04.07 15:24:31 -04'00'
Specifications by BR Jacket 740-444 

Page 1 of 8 Department: VA 

Reviewed by ES 3/25/20 Requisition: 20-00165 

BID OPENING: APRIL 1, 2020 at 1:00 p.m.

BID OPENING: Bids shall be opened at 1:00 p.m., prevailing Eastern Standard Time (EST), on April 1, 2020 at 

the U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112-B, Columbus, 

OH 43215-7034. Due to COVID-19, this will NOT be a public bid opening. 

SPECIFICATIONS 

U.S. Government Publishing Office (GPO)

1335 Dublin Road, Suite 112-B 

Columbus, OH 43215-7034 

BID SUBMISSION: NOTE: Due to the COVID-19 Pandemic, the Columbus Regional Office will NOT be 

open to the public. Based on this, vendors MUST submit facsimile bids for this solicitation. GPO’s Columbus 

Office has been designated as the location for receipt and processing of formal bid for this solicitation. Facsimile 

bids MUST be submitted directly to the U.S. GPO Columbus Regional Office using fax number (614) 488-4577. 

The program and/or jacket number and bid opening date must be specified with the faxed bid submission. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January, 

2018. 

Bids received after 1:00 p.m. on the bid opening date specified above will not be considered for award. 

For any questions please contact: Becky Rottier 614-488-4616 x9 and/or rrottier@gpo.gov

BIDDERS PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, 

sign/initial, as applicable, page 8. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance 

with these specifications. In addition, a price must be submitted for each additional 1000 copies. The price for 

additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not 

be a factor for determination of award. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective 12/1/87, Rev. 01-18) and GPO Contract Terms, Quality Assurance Through Attributes Program (GPO 

Pub. 310.1, effective May 1979, Rev. 9-19). 

 GPO Contract Terms (GPO Publication 310.2): https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractterms2018.pdf

 GPO QATAP (GPO Publication 310.1): https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (Publication 310.2, effective December 

1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 

120 days to one calendar year from the date the check is tendered as final payment. All other provisions remain 

the same.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract. As part of the financial determination, the contractor in line for award may be required 

to provide one or more of the following financial documents: 
Page 2 of 8 Jacket 740-444 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

SUBCONTRACTING: The contractor may make contracts for the furnishing of all or any part of the supplies or 

work specified. Accordingly, Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 01-18)), does not apply to this procurement. 

BUY AMERICAN ACT – NOTE: In compliance with Contract Terms, Contractor must state within bid 

submitted, the Country of origin where the end product is being manufactured. Indicate the Country of origin in 

the appropriate field on the bid return sheet (page 8). 

NOTE: Bidders are required to provide either a link to a website containing the item description and a visual for 

the product quoted or written specifications along with a visual for the product quoted, for review and acceptance 

prior to award. Information must definitively demonstrate that the product quoted meets the specifications in 

every respect. Bidders unable to comply may not be considered for award. 

TITLE: VCL Tote Bag

PRODUCT: These specifications cover the printing of the front and back of a tote bag. F.O.B. Destination to one 

delivery address. 

QUANTITY: 750,000 bags 

FINISHED SIZE: 13 x 12 x 8” 

 

DESCRIPTION/PRINTING: Tote bag prints front and back in opaque white imprint. Different images on each 

side. Imprint area is 10 x 10” on front and back. 
Page 3 of 8 Jacket 740-444 

Material: 10 oz. Natural Cotton Canvas. Color to match PMS 541 blue. Bag to have shoulder length handles. Add 

a cross stitch to the end of each handle for added durability. Stitches must be the same color as the bag. Handles 

to be same color and material as bag. 

GOVERNMENT TO FURNISH (GFM): PDF files for each side and PO to be emailed at time of award. Files 

created on a Mac OSX Version 10.11.6. Source design files created using InDesign, Illustrator, and Photoshop 

CC. Fonts have been converted to shapes. 

 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to the GPO contract administrator. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Files must be output on high resolution image processors at a minimum of 2400 dpi. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on suitable storage media or e-mailed upon request. The Government will 

not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any 

proprietary file formats other than those supplied, unless specified by the Government. NOTE: Government will 

accept Adobe Acrobat Portable Document Format (PDF) files as digital deliverables when furnished by the 

Government. 

PROOFS - PDF PROOFS:

Contractor to submit one Press Quality PDF soft proof of each side (for content only) using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text 

flow, image position, and color breaks. Proof will not be used for color match. 

Contractor to e-mail a suitable page proof of both sides to: Nelson Colon at Nelson.Colon@va.gov and Becky 

Rottier at RRottier@gpo.gov by April 13, 2020.

Proofs will be OK'd within 1 workday from date of receipt to date proof status is made available to the contractor 

by e-mail, contractor must give contact and # information. Do not print prior to receipt of proof approval. The 

date of receipt is not the first workday. 

NOTE: Proof to depict product and images sizes. 
Page 4 of 8 Jacket 740-444 

PRIOR TO PRODUCTION SAMPLES: 

The sample requirement is 3 complete printed bags. Samples must be constructed as specified using the form, ink, 

equipment, and methods of production which will be used in producing the finished products. Samples will be 

inspected & must comply with the specifications as to kind and quality of materials & quality of reproduction. 

Prior to the commencement of the contract production quantity, the contractor shall submit samples to the 3 

delivery addresses indicated under Distribution. 

The package must be marked "PRE-PRODUCTION SAMPLES DO NOT DELAY"; and must include the GPO 

jacket #, dept. req # & form title. 

Samples must arrive not later than April 23, 2020 to allow Government inspection and production and shipment 

of the final product. The Government will approve, conditionally approve, or disapprove the samples within 2 

WORKDAYS of the receipt thereof. The date of receipt is NOT the first workday. Approval or conditional 

approval shall not relieve the contractor from complying with the specifications and all other terms and conditions 

of the contract. A conditional approval shall state any further action required by the contractor. A notice of 

disapproval shall state the reasons therefor. 

 

If samples are disapproved by the Government, the Government at its option may require the contractor to submit 

additional sample(s) for inspection and test, in the time and under the terms and conditions specified in the notice 

of rejection. Such additional sample(s) shall be furnished, and necessary changes made, at no additional cost to 

the Government, and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required. 

In the event samples are disapproved by the Government, the contractor shall be deemed to have failed to make 

delivery within the meaning of the default clause in which event this contract shall be subject to termination for 

default, provided however, that the failure of the Government to terminate the contract for default in such event 

shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the 

shipping schedule. 

Manufacture of the final product prior to approval of the samples submitted is at the risk of the contractor. 

Samples are in addition to the contract specified quantity. All costs, including the costs of all samples shall be 

included in the contract price for the production quantity. All samples shall be manufactured at the facilities in 

which the contract production quantity is to be manufactured. 

Do not print prior to receipt of sample approval. 

PACKING: Bundle in units of 50. Inner packaging must be sufficient to prevent damage in transit. Pack items in 

shipping containers not to exceed 45 lbs. when fully packed. Use only new corrugated or solid fiberboard 

containers with minimum bursting strength of 275 psi. 

Reingold Warehouse Receiving Protocol 

Reingold requests that all orders shipped to the Reingold warehouse follow the following guidelines: 

 Packing sheet must be attached to the order, including item type and quantity of items, as well as the 

weight per pallet. 

 Boxes/packaging must be delivered in acceptable shape, where items are not damaged and the boxes can 

be picked up and moved around without falling apart. All bulk shipments must be palletized with wrap to 

ensure safe unloading from trucks. In addition, pallets should be no more than 75 inches high and no 

more than 1000 lbs. for tall pallets, also to ensure safe unloading with a forklift. Reingold is not 

responsible for palletizing shipments before unloading. This is especially important for items being 

shipped overseas. 
Page 5 of 8 Jacket 740-444 

 Incoming shipments must be preceded by a heads-up email or phone call at least two days prior to the 

shipment arriving at the warehouse. Reingold’s warehouse receiving hours are from 7:30AM to 2:30PM.

Containers must be packed in such a way as to prevent crushing while in transit. The Government will NOT 

accept crushed containers. Crushed containers will be returned to the contractor for replacement, at the 

contractor’s expense. 

LABELING AND MARKING: Label and mark in accordance with GPO Contract Terms (GPO Pub. 310.2). 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels: 

 (a) Printing Attributes - Level 3 

 (b) Finishing Attributes - Level 3 

 

Inspection Levels (from ANSI/ASQC Zl.4): 

 (a) Non-destructive Tests--General Inspection Level I. 

 (b) Destructive Tests ----- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Prior to Production Sample 

P-9. Solid and Screen Tint Color Match Approved Prior to Production Sample 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): Each delivery must be divided into 200 equal 

sublots. A random copy must be selected from each sublot. Do not choose copies from the same general area in 

each sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917-

Certificate of Selection of Random Copies (located on GPO.gov). The random copies constitute a part of the total 

quantity ordered, and no additional charge will be allowed. 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to the address indicated under DISTRIBUTION. A copy of the 

purchase order/specification and a signed Certificate of Selection of Random Copies must be included. A copy of 

the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in 

delay in processing the invoice. 

SCHEDULE: Adherence to this schedule must be maintained. See "Notice of Compliance with Schedules”, in 

GPO Pub. 310.2. 

Purchase Order and art files will be e-mailed from U.S. Government Publishing Office by: April 6, 2020. 

PDF Proof to be emailed by: April 13, 2020. 

Prior to Production Samples to deliver by: April 23, 2020
Page 6 of 8 Jacket 740-444 

Deliver F.O.B. Destination (to arrive at specified destination by): June 1, 2020

RECEIPT FOR DELIVERY: As applicable, the contractor must furnish their own receipts for deliveries. 

These receipts must include the GPO jacket number; total quantity delivered number of cartons, and quantity per 

carton; date delivery made; and signature of the Government agent accepting delivery. The original copies of 

these receipts must accompany the contractor's voucher for payment. 

DISTRIBUTION: 

Three addresses for Prior to Production Samples: 

1 sample to: Corey R. Terhune, 400 Fort Hill Ave., Bldg. 37B, Room 212, Canandaigua, NY 14424 

1 sample to: Diana Do, 1321 Duke Street, Alexandria, VA 22314 

1 sample to: Nelson Colon, 810 Vermont Avenue NW, Room 740, Washington, DC 20420 

750,000 tote bags to: 

Reingold Warehouse Address: 

Reingold Inc GCP 

c/o Dept of VA 

8242 Sandy Court 

Suite B 

Jessup, MD 20794 

Receiving Hours: 7:30AM – 2:30PM. 

Warehouse Point of Contact 

For all receiving inquiries 

Ulysses Delgado 

Phone: 301-272-4757 

Email: udelgado@reingold.com 

Reingold Fulfillment Points of Contact 

For proofs submissions, approvals, and design questions 

Primary Point of Contact 

Christine Purcell 

Phone: 202-559-4440 x 224

Email: cpurcell@reingold.com

Secondary Point of Contact 

Diana Do 

Phone: 202-559-4440 x 823 

Email: ddo@reingold.com 

NOTIFICATION OF SHIPMENT: Immediately after the order has been shipped, the contractor MUST 

furnish shipping information to Agency. Include the order title, GPO jacket number, requisition number, 

date of shipment, quantity, and tracking information for deliveries. Email Nelson.Colon@va.gov and 

rrottier@gpo.gov
Page 7 of 8 Jacket 740-444 
Page 8 of 8 Jacket 740-444 

SHIPMENT(S): Shipment(s) will be made f.o.b. destination from: City_______________________, 

State________. 

COUNTRY OF ORIGIN:____________________________________________________________, 

Bid Price: $_____________________________Additional Rate: $_____________ per ________. 

DISCOUNTS: Discount is offered for payment as follows: __________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by 

the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each 

item, delivered at the designated points(s), in exact accordance with specifications. 

Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________ 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms - Publication 310.2. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

_________________________________________ ________________________________ 

(Company Name) (GPO Contractor’s Code) 

___________________________________________________________________________________ 

(Street Address, City, State and Zip Code) 

__________________________________________ _________________________________ 

(Printed Name and Title) (Telephone number) 

__________________________________________ _________________________________ 

(Signature) (Date) 

_________________________________________ ________________________________ 

(E-Mail) (Facsimile Number) 

************************************************************************************ 

THIS SECTION FOR GPO USE ONLY 

Contracting Officer Review __________Date ___________Certifier ______________Date 

 (initials) (initials)