Jacket: 409‐599

Title: DLA CUSTOMER 

HANDBOOKS PLUS CD‐R

Agency: DLA Document Services

Bid Opening: September 26, 2019 at 11:00am

Bid Terms Discounted Total

$141,800.00 2.0% 20 days $138,964.00

$148,841.00 2.0% 20 days $145,864.18

$155,555.00 2.0% 20 days $152,443.90

$166,399.00 2.0% 20 days $163,071.02

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Gray Graphics Corp.

Contractor Name

Monarch Litho, Inc.

Las Vegas Color Graphics, Inc.

NPC, Inc.
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

732 North Capitol Street NW, Washington, DC 20401-0001

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

September 24, 2019

This is Amendment No. 1. The specifications in our invitation for bids on Jacket 409-599, scheduled 

for opening at 11:00am, are amended as follows:

1. Change the bid opening date to September 26, 2019.

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

U.S. Government Publishing Office

Bid Section, Room C848, Stop CSPS

732 North Capitol Street NW

Washington, DC 20401-0001

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission. Telephone or e-mail submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may 

be reason for bid being declared nonresponsive.

Sincerely,

YVETTE VENABLE-BROOKS

Contracting Officer
Specifications by DEE Jacket 409-599 

Page 1 of 7 DLA Document Services 9-250179G 

Reviewed by KK 

BID OPENING: September 26, 2019 

BIDS SHALL BE PUBLICLY OPENED AT 11:00 A.M., PREVAILING WASHINGTON, D.C. TIME. 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL DALTON 

EVERETT/KEN KERNS at (202) 512-0307. AFTER AWARD, REFER ALL QUESTIONS TO YOUR 

CONTRACT ADMINISTRATOR WHOSE NAME APPEARS IN THE UPPER PORTION OF THE 

PURCHASE ORDER. NO COLLECT CALLS. 

FACSIMILE BID SPECIFICATIONS 

U.S. Government Publishing Office (GPO) 

Washington, D.C. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)). 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, all applicable pages.

Any modification that results in a price change must be authorized by DLA Document Services before the 

contractor/vendor proceeds. Failure to obtain this authorization may result in non-payment for those 

modifications. 

Proof of delivery must be emailed to DCGPO.docsvcs@dla.mil upon completion. 

All the requirements of these specifications apply equally to all items unless otherwise indicated herein. 

PRODUCT: ITEM 1 - 322 page publication with separate wraparound cover, perfect-bound. 

 ITEM 2 - 322 page publication with separate 2-Piece cover, black coil binding. 

 ITEM 3 – 1 CD-ROM 

All the requirements of these specifications apply equally to all items unless otherwise indicated. 

TITLE: DLA CUSTOMER HANDBOOKS PLUS CD. 

QUANTITY: Item 1 - 10,000 copies; Item 2 - 40,000 copies; Item 3 - 10,000 copies. 

TRIM SIZE: Items 1 and 2: – 5-1/2 x 8-1/2”, binds on 8-1/2” dimension. Item 3: Standard CD-ROM. 

GOVERNMENT TO FURNISH: 

One (1) CD-R processed on a PC compatible or a Macintosh containing 4 separate pdf files for covers for all 3 

items and (1) pdf file for text. All fonts are not furnished. Contractor to extend bleeds as necessary. 

GPO Form 892C (R. 12/17) Proofs. 

GPO Form 917 (Certificate of Selection). 

GPO Form 2678 (departmental random copies-blue label). 
Page 2 of 7 Jacket 409-599 

4 page Excel Publications Running Sheet. 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product in accordance with these specifications. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to the contract administrator. 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

PRIOR TO PRODUCTION SAMPLES 

Prior to the commencement of production of the contract production quantity, the contractor shall submit five 

samples to: DLA, 8725 John J Kingman Rd. Ste. 4121, Fort Belvoir VA 22060, attn.: Sue Carter. Samples will 

be tested for conformance of materials and for construction. Each sample must be constructed as specified using 

the form, materials, equipment, and methods of production, which will be used in producing the final product. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured. 

Samples will be inspected and tested and must comply with the specifications in all respects. The container and 

accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include the GPO 

jacket, and purchase order. The samples must be submitted in sufficient time to allow Government testing of the 

samples and production and shipment in accordance with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples within (3) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional 

cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 
Page 3 of 7 Jacket 409-599 

December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples 

will not be returned to the contractor. All costs, including the costs of all samples shall be included in the 

contract price for the production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated 

March 2011. 

Text (Items 1 & 2): White Offset Book, (basis weight: 60 lbs per 500 sheets, 25 x 38"), equal to **JCP Code 

A60. Yellow, Blue, Pink & Green Offset Book, (basis weight: 60 lbs per 500 sheets, 25 x 38"), equal to JCP 

Code A63. NOTE: All respective text paper used in each copy must be of a uniform shade. 

Covers (Items 1 & 2): White, Litho Coated Cover (basis weight: 100 lbs per 500 sheets, 20 x 26"), equal to 

**JCP Code L10. All cover paper must have the grain parallel to the spine. 

**The requirement for postconsumer fiber (as specified in the Government Paper Specification Standards 

No. 12) for this contract is waived. However, the addition of post-consumer fiber is encouraged provided 

that the requirements of this Standard are met. All other attributes remain the same. 

PRINTING: Digital Printing NOT Acceptable (Items 1 and 2). 

PRINTING: Covers for Items 1 & 2 prints head to head with Covers 1, 4 & spine (perfect bind) in type, rule 

matter and illustrations in full process colors with some type reversing out to appear white. Covers 2 & 3 print 

with type and rule matter in Black ink. Contractor to pull copy for covers 2 & 3 from text files (first and last 

pages, folio #’s “0 & 321” of Master File). 

Text for Items 1 & 2 print head to head with type and rule matter in black ink with true folios 1 thru 320 with 

stock changes as follows: true folios 1-6 (white); 7-18 (yellow); 19-70 (pink); 71-126 (green); 127-248 (blue); 

249-290 (white); 291-320 (pink). 

Replication of Item 3: 

CD-ROM DUPLICATION/REPLICATION: Contractor must furnish all materials and services as required to 

replicate CD-ROM disks from a furnished recordable type CD-R. Contractor must read the data from the CD-R 

and premaster it into the ISO 9660 format. Note: Delivered CD-ROMS must conform to the International 

Organization for Standardization (ISO)/International Electrotechnical Commission (IEC) International Standard 

10149, "Information Technology - Data Interchange on Read-Only 120 mm Optical Data Disks (CD-ROM)," and 

ISO International Standard 9660, "Information Processing - Volume and File Structure of CD-ROM for 

Information Interchange." 

 

All delivered CD-ROM replicates must conform to the physical specifications as defined by ISO Standard 

10149. Also all delivered CD-ROM disks duplicates/replicates must meet or exceed the error-detection and 

correction specifications as defined by ISO Stand 10149. All delivered CD-ROM replicates must be free of EEC 

errors. 

 

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is 

EXTENDED from 120 days to one calendar year from the date the check is tendered as final payment. All other 

provisions remain the same. 
Page 4 of 7 Jacket 409-599 

Face of CD prints 4-Color Process (Full Coverage), consisting of type matter, with some type reversing to 

white, color image, and fine detail department seal over an opaque white background, plus trapping. Bleeds 

the entire perimeter of the disc. 

All printing on the discs shall comply with the requirements set forth in International Standards ISO/IEC 

16448; inks used must not damage the lacquer layer. 

Contractor must furnish all materials and services as required to create. 

MARGINS: Item 1: Covers 1, 4 and spine: Inadequate gripper margins bleeds all sides. Item 2: Covers 1 and 4: 

Inadequate gripper margins bleeds all sides. Item 1 and 2: Text: adequate gripper. Item 3: Inadequate gripper 

margins bleeds all sides. 

BINDING: Item 1 – Collate text and perfect bind wraparound cover; trim three sides. Score cover on bind folds 

and hinge score Covers 1 and 4 along the entire left 8-1/2” dimension, minimum 3/16” from bind folds. 

Item 2 – Collate text and covers, trim 4 sides, punch suitably and insert black plastic coil binding. 

PACKING: Items 1 & 2; Separate and identify each Item. Pack suitable uniform quantities in shipping 

containers not to exceed 45 lbs when fully packed. Pallets are required for Fort Belvoir, VA bulk shipments. Item 

3: Insert one CD-ROM in side of CD-ROM sleeve with clear oval window and pack suitable. 

Contractor must label shipping containers with title, jacket number, requisition number and quantity. 

LABELING AND MARKING (package and/or container label): Reproduce shipping container label from 

furnished repro, fill in appropriate blanks and attach to shipping containers. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level III. 

(b) Finishing Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

(b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7 Type Quality and Uniformity Ok’d Priors/Electronic Media 

P-9. Solid or Screen Tints Color Match Ok’d Priors /Electronic Media 

P-10. Process Color Match Ok’d Priors /Electronic Media 

DISTRIBUTION: F.O.B. destination. 

Deliver partial of 300 copies of item 1 (perfect bound book), 2,500 copies of item 2 (Coil bound book) and 500 

copies of Item 3 (replicated CD-ROM inserted into sleeve) and all Government Furnished Material to: HQ DLA, 

Sue Carter, J313, 8725 John J. Kingman Rd. Room 4121, Fort Belvoir, VA 22060. 

 

Deliver remaining balance, 9,700 copies (Includes 80 Departmental Random Copies "Blue Label) of item 1 
Page 5 of 7 Jacket 409-599 

(perfect bound book), 37,500 (Includes 200 Departmental Random Copies "Blue Label) copies of item 2 (Coil 

bound book) and 9,500 copies (Includes 80 Departmental Random Copies "Blue Label) of Item 3 (replicated CDROM inserted into sleeve) via traceable means to: DLA DISTRIBUTION MAPPING ACTIVITY, 8000 

JEFFERSON DAVIS HIGHWAY, BLDG 66, ROAD F, RICHMOND VA 23297-5516. Attn.: Ben Beason 804-

279-5205, email benedict.beason@dla.mil. 

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the 

certificate may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf1 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency 

request. 

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be 

borne by the contractor. 

SCHEDULE: 

Furnished material will be available for pick up at the U.S. Government Publishing Office, 27 G St., NW, 

Washington, DC 20401, on September 27, 2019. 

Proofs will be withheld not more than 3 workdays from receipt at the Department to receipt in the contractor’s 

plant. 

Partial delivery to arrive on or before October 15, 2019, 2019. Balance to deliver on or before October 25, 2019 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information. 

OFFERS: Offers must include the cost of all materials and operations in accordance with these specifications. In 

addition, a price must be submitted for each additional 100 copies. The prices for additional quantities must be 

based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination 

of award. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the low contractor may be required to provide one or more of the following financial 

documents: 

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 
Page 6 of 7 Jacket 409-599 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in a timely manner may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, 

Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The Jacket number number and bid 

opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO 

Contract Terms, GPO Publication 310.2, as revised January 2018. Hand delivered bids are to be taken to: 

GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 

p.m., prevailing Washington, DC, time, Monday through Friday. The contractor is to follow the submission 

instructions posted in the Bid Submission/Opening area. If further instruction or assistance is required, call 

(202) 512-0526. 
Page 7 of 7 Jacket 409-599 

JACKET NUMBER: _________________________________________ 

 

 Price Add’l 1,000 

Item 1: Per specifications $_____________ $_____________ 

Item 2: Per specifications $_____________ $_____________ 

Item 3: Per specifications $_____________ $____________ 

_ 

TOTAL BID PRICE: $__________________ 

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days. 

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

 

Within____calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by 

the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return 

one completed copy of current page(s). 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder

(Contractor Name) (GPO Contractor’s Code) 

(Street Address) 

(City – State – Zip Code)

By 

(Printed Name, and Title of Person Authorized to Sign this Bid) 

(Signature) (Date) 

(Telephone Number) (Email) 

Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________ 

 (Initials) (Initials)