Program: 146‐S

Term: Date of Award to May 31, 2024

Title: Patent Covers

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

1. Classification Classic A4 Cover:

    (a) 1/16" spine................................................per cover.........

        (1) Makeready and/or Setup 2 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 320 $124.00 $39,680.00 $112.00 $35,840.00

    (b) 1/8" spine................................................per cover.........

        (1) Makeready and/or Setup 2 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 288 $124.00 $35,712.00 $112.00 $32,256.00

    (c) 1/4" spine................................................per cover................

        (1) Makeready and/or Setup 2 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 259 $124.00 $32,116.00 $112.00 $29,008.00

    (d) 3/8" spine................................................per cover.........

        (1) Makeready and/or Setup 2 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 98 $124.00 $12,152.00 $112.00 $10,976.00

    (e) 1/2" spine................................................per cover.........

        (1) Makeready and/or Setup 2 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 8 $124.00 $992.00 $112.00 $896.00

    (f) 5/8" spine................................................per cover.........

        (1) Makeready and/or Setup 1 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 1 $124.00 $124.00 $112.00 $112.00

    (g) 3/4" spine................................................per cover.........

        (1) Makeready and/or Setup 2 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 7 $124.00 $868.00 $112.00 $784.00

    (h) 1" spine...................................................per cover.........

        (1) Makeready and/or Setup 2 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 6 $124.00 $744.00 $112.00 $672.00

    (i) 1‐1/4" spine...........................................per cover.........

        (1) Makeready and/or Setup 2 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 5 $124.00 $620.00 $112.00 $560.00

    (j) 1‐1/2" spine...........................................per cover.........

        (1) Makeready and/or Setup 2 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 4 $124.00 $496.00 $112.00 $448.00

    (k) 1‐3/4" spine...........................................per cover.........

        (1) Makeready and/or Setup 1 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 1 $124.00 $124.00 $112.00 $112.00

    (l) 2" spine..................................................per cover.........

        (1) Makeready and/or Setup 1 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 1 $124.00 $124.00 $112.00 $112.00

2. Patent Full Ledger Cover:

    (a) 1/16" spine................................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 1,412 $240.00 $338,880.00 $218.00 $307,816.00

    (b) 1/8" spine................................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 2,340 $240.00 $561,600.00 $218.00 $510,120.00

    (c) 1/4" spine................................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 1,261 $240.00 $302,640.00 $218.00 $274,898.00

CURRENT CONTRACTOR

COVERBIND CORPORATION

COVERBIND CORPORATION

Wilmington, NC

Page 1 of 2
Program: 146‐S

Term: Date of Award to May 31, 2024

Title: Patent Covers

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

CURRENT CONTRACTOR

COVERBIND CORPORATION

COVERBIND CORPORATION

Wilmington, NC

    (d) 3/8" spine................................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 748 $240.00 $179,520.00 $218.00 $163,064.00

    (e) 1/2" spine................................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 160 $240.00 $38,400.00 $218.00 $34,880.00

    (f) 5/8" spine................................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 85 $240.00 $20,400.00 $218.00 $18,530.00

    (g) 3/4" spine................................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 75 $240.00 $18,000.00 $218.00 $16,350.00

    (h) 1" spine...................................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 61 $240.00 $14,640.00 $218.00 $13,298.00

    (i) 1‐1/4" spine..........................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 53 $240.00 $12,720.00 $218.00 $11,554.00

    (j) 1‐1/2" spine..........................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 45 $240.00 $10,800.00 $218.00 $9,810.00

    (k) 1‐3/4" spine..........................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 45 $240.00 $10,800.00 $218.00 $9,810.00

    (l) 2" spine.................................................per cover.........

        (1) Makeready and/or Setup 4 No Charge $0.00 No Charge $0.00

        (2) Running Per 100 Copies 30 $240.00 $7,200.00 $218.00 $6,540.00

II. PAPER:

    (a) Clear Matte Plastic Sheets (7.5mil).......................per 100

leaves........ 1,000 No Charge $0.00 No Charge $0.00

    (b) Smooth and Fancy finish Cover (80‐lb.)................per 100 leaves... 13,626 No Charge $0.00 No Charge $0.00

III. ADDITIONAL OPERATIONS:

    (a) Storage.......................................................................per order...... 1 No Charge $0.00 No Charge $0.00

IV. PREMIUM PAYMENTS:

    (a) Percentage Increase.................................................................... 5.00% 3.00%

SUBTOTAL (BEFORE PREMIUM PAYMENT) $1,639,352.00 $1,488,446.00

ACCELERATED PREMIUM 10.00% $8,196.76 10.00% $4,465.34

CONTRACTOR SUBTOTALS $1,647,548.76 $1,492,911.34

DISCOUNT 2.00% $32,950.98 2.00% $29,858.23

DISCOUNTED TOTALS $1,614,597.78 $1,463,053.11

AWARDED

Page 2 of 2
Program 146-S Page 1 of 13

Specifications by DLL

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Patent Covers

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Patent and Trademark Office (USPTO)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

May 31, 2024, plus up to two (2) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE CONTRACT TERM” clause in SECTION 1 of this contract. 

NOTE: THIS IS A SOLE SOURCE PROCUREMENT PURSUANT TO THE AUTHORITY OF 41 U.S.C. 5(3).

For information of a technical nature call David Love (202) 512-0104 or e-mail dlove@gpo.gov.
Patent Covers Page 2 of 13

146-S (5/24)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: No subcontracting is allowed.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III.

(b) Finishing (item related) Attributes – Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Average type dimension / Electronic media

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed three years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
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146-S (5/24)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to May 31, 2024, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending 

February 28, 2023, called the base index. The percentage change (plus or minus) of the variable index from the 

base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor/subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractors’ facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet(s) 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 
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146-S (5/24)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the GPO, Washington, DC, immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through May 31, 2024, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Upon completion of each order, prior to submitting billing invoice to GPO for payment, the contractor 

must submit an itemized billing invoice to the ordering agency (agency contact information to be provided after 

award) for verification, approval, and signature. After agency verification/approval, contractor must submit the

signed billing invoice along with the print order to the U.S. Government Publishing Office.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this method 

can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Patent Covers Page 5 of 13

146-S (5/24)

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at:

http://www.gpo.gov/finance/index.htm. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”
Patent Covers Page 6 of 13

146-S (5/24)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of two different patent covers requiring such operations as 

electronic prepress, printing, binding and construction, stamping and embossing, packing, and distribution.

TITLE: Patent Covers

FREQUENCY OF ORDERS: Up to approximately 6 orders per year. 

QUANTITY: Approximately 50,000 to 200,000 copies per cover per order.

Multiple types of covers with different spine widths may be ordered on the same print order requiring the same 

schedule.

NUMBER OF PAGES: Covers 1 through 4.

TRIM SIZES: 

Classification Classic A4 Cover: 8-1/4 x 11-3/4”

Patent Full Ledger Cover: 8-1/2 x 11”

NOTE: Covers have a range of 12 different spine widths ranging from 1/16” to 2” that could be ordered.

See: BINDING AND CONSTRUCTION

GOVERNMENT TO FURNISH: Furnished materials will be provided at the beginning of the contract and held 

for reuse throughout the term of the contract. An electronic file for each different cover will be furnished via email 

or CD. Visuals of files will be furnished.

Signature cards for different commissioners will be furnished. 

NOTE: Authorizing signature changes or changes to language due to law updates may occur without extensive 

notice. In the event of a change, the ordering agency will furnish a new electronic file or signature card.

Samples of previously printed covers may be furnished.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required production image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

ordering agency as specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. Prior to making 

revisions, the contractor shall copy the furnished files and make all changes to the copy. It is anticipated that the 

Government will make all major revisions.
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146-S (5/24)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. 

Government Paper Specification Standards No. 13 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf.

All cover paper must have the grain parallel to the spine. 

Classification Classic A4 Cover –

Front Cover – Clear Matte Plastic Sheets, 7.5 mil, equal to Klockner Matte Plastic.

Back Cover and Spine – Smooth and embossed cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L21, to match Neenah Classic Laid Ivory Baronial Cover in color and finish.

Patent Full Ledger Cover –

Smooth and embossed cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L21, to match 

Neenah Classic Crest Smooth Natural White Cover in color and finish. 

PRINTING: Digital Printing is not acceptable

Classification Classic A4 Cover – 

Cover 3 prints in one Pantone color. Printing consists of text matter and a line illustration centered on the page. 

Match Pantone number as specified on the print order. Cover 4 prints in black ink only. Printing consists of text 

matter only. 

Patent Full Ledger Cover –

Cover 1 through 4 print in black and one Pantone color and have one (1) stamped/embossed image.

See: STAMPING AND EMBOSSING 

MARGINS: Margins will be as indicated on the print order or furnished electronic media. 

BINDING AND CONSTRUCTION: 

Classification Classic A4 Cover –

Trim four sides and fold Cover 3 and spine overlap to trim size with specified spine width. Score on folds. Score 

back cover and spine overlap 1/8” from spine. Adhere Clear Matte Plastic Sheet to spine overlap creating full front 

cover. Plastic sheet adheres to inside spine overlap by approximately 5/16”. 

Apply cotton-mesh adhesive strip to inside spine. Adhesive strip must be the width of spine. Adhesive strip must 

run length of spine stopping approximately 1/4” from top and bottom edge of spine.

NOTE: Spine widths required for these covers range from 1/16” to 2”.

Patent Full Ledger Cover –

Trim four sides and fold to trim size with specified spine width. Score on folds. Score front and back covers 1/8” 

from spine. Apply cotton-mesh adhesive strip to inside spine. Adhesive strip must be the width of spine. Adhesive 

strip must run length of spine stopping approximately 1/4” from top and bottom edge of spine.

NOTE: Spine widths required for these covers range from 1/16” to 2”.
Patent Covers Page 8 of 13

146-S (5/24)

STAMPING AND EMBOSSING: Patent Full Ledger Cover Only

Contractor is to create stamping and embossing media (brass dies) from furnished electronic file or sample. 

Foil stamp and emboss image on Cover 1 in two foils (gold and red). Gold foil stamped/embossed image area is 

approximately 2” in diameter. Red stamped image area is approximately 1-3/4 x 1-3/4”.

PACKING: 

Pack folded/scored covers in shipping containers not to exceed 45 pounds when fully packed. 

When more than one type of cover is ordered on the same print order, each different cover must be packed 

separately.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery/shipping process.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers.

NOTE: U.S. PTO number and quantity must be marked on outside of each container. Containers must also be 

marked with purchase order, print order, and jacket numbers.

STORAGE: On an occasional order, contractor may be required to store production quantity until such time as the 

ordering agency has authorized delivery. 

DISTRIBUTION: f.o.b. destination 

Deliver Classification Classic A4 Cover Product to: USPTO Warehouse, Attention Robert Battes, 8430 Terminal 

Road, Lorton, VA 22079 or as notified by the Government.

Deliver Patent Full Ledger Cover product to: RTIS, Attention Peter G., 2331 Mill Road, Suite 300, Alexandria, VA 

22314 or as notified by the Government.

Any delivery issues should be brought to the attention of USPTO Contracting Officer Representative, Kevin Poole, 

Ph: (703) 756-1476, email: kevin.poole@uspto.gov, and POC, Shirelle Green, Ph: (703) 756-1803, email: 

shirelle.green@uspto.gov. 

Complete addresses and quantities will be furnished with the print orders.

Upon completion of contract, all Government furnished material and digital deliverables must be returned to: U.S. 

Patent and Trademark Office, 551 John Carlyle Street, Room 2-A57, Alexandria, VA 22314. Attention: James

Jenkins Ph: (571) 272-5499, email: james.jenkins@uspto.gov

Upon completion of each order, the contractor must notify the ordering agency on the same day that the product 

delivers via email to the address specified on the print order. The subject line of the email shall be “Distribution 

Notice for Program 146-S, P.O. XXXXX, Jacket XXX-XXX, Print Order XXXXX.” The notice must provide all 

applicable tracking numbers, delivery method, and title. Contractor must be able to provide copies of all delivery 

receipts upon agency request.

All expenses incidental to picking up and returning materials and furnishing sample copies must be borne by the 

contractor.
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146-S (5/24)

SCHEDULE: 

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of 

the individual print order (GPO Form 2511).

Furnished material must be picked up from and delivered to: U.S. Patent and Trademark Office, 551 John Carlyle 

Street, Room 2-A54, Alexandria, VA 22314.

No definite schedule for pickup of material can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Regular Schedule 

Contractor to complete production and distribution within 20 to 30 workdays (as specified on print order) of 

notification of the availability of print order and furnished material.

Accelerated Schedule

Required for approximately 10% of all orders placed

Contractor to complete production and distribution with one to five workdays (as specified on the print order) of 

notification of availability of print order and furnished material.

NOTE: When an order requiring an accelerated schedule is placed, the order may be for a 3-month start-up quantity 

for up to approximately 40,000 per spine width/cover type. However, the total quantity ordered (for all spine 

widths/cover types) would be for approximately 120,000 covers or less.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel receiving the 

email or call will be unable to respond to questions of a technical nature or to transfer any inquiries.
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146-S (5/24)

SECTION 3. - DETERMINATION OF AWARD

The Government will apply the submitted prices offered in the “SCHEDULE OF PRICES” to the following units 

of production which are the estimated requirements to produce one year’s production under this contract. These 

units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered 

for a like period of time. 

PREMIUM PAYMENTS: Orders requiring the Accelerated Schedule in order to meet delivery requirements will 

be paid for at the premium rate in accordance with the contractor’s offered percentage in the “SCHEDULE OF 

PRICES”. 

Percentages offered for premium priced work are additional to the basic prices offered for units of work. Premium 

payments, when authorized, will apply to all items except Item II., “PAPER” in the “SCHEDULE OF PRICES”. 

All other orders will be placed with the Regular Schedule and paid for at the basic prices offered.

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments that 

were anticipated and the contractor will not list such items on his billing invoice.

It is estimated that 10% of the orders placed on this contract will require an Accelerated Schedule. Therefore, 

premium payments will enter into the Determination of Award by applying the percentage increase offered for the 

Accelerated Schedule in the “SCHEDULE OF PRICES” [Item IV (a)] to 10% of the total price offered for all items 

except Item II., “PAPER”. This additional cost will be included in the total bid and will be used to determine the 

lowest bid.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES”.

(1) (2)

I. 1. (a) 2 320

(b) 2 288

(c) 2 259

(d) 2 98

(e) 2 8

(f) 1 1

(g) 2 7

(h) 2 6

(i) 2 5

(j) 2 4

(k) 1 1

(l) 1 1

(1) (2)

2. (a) 4 1,412

(b) 4 2,340

(c) 4 1,261

(d) 4 748

(e) 4 160

(f) 4 85

(g) 4 75

(h) 4 61

(i) 4 53

(j) 4 45

(k) 4 45

(l) 4 30

II. (a) 1,000

(b) 13,626

III. (a) 1
Patent Covers Page 11 of 13

146-S (5/24)

SECTION 4. - SCHEDULE OF PRICES

Prices offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

An entry must made in each of the spaces provided. If the bid is submitted with blank spaces, or contains any 

obliteration, revision, or alteration of the order and manner of submitting bids, it may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if the intention is to furnish individual items at no charge to the 

Government. Pricing submitted with NB (No Bid) or NA (Not Applicable) for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to GPO prices for the same operation if such action would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 100 will be prorated at the per-100 rate.

Cost of all paper must be charged under Item II. “PAPER.”

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications.

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

1. Classification Classic A4 Cover:

(a) 1/16” spine ..................................... per cover.......................................$____________ $ __________

(b) 1/8” spine ....................................... per cover.......................................$____________ $ __________

(c) 1/4” spine ....................................... per cover.......................................$____________ $ __________

(d) 3/8” spine ....................................... per cover.......................................$____________ $ __________

(e) 1/2” spine ....................................... per cover.......................................$____________ $ __________

(f) 5/8” spine ....................................... per cover.......................................$____________ $ __________

(g) 3/4” spine ....................................... per cover.......................................$____________ $ __________

(h) 1” spine .......................................... per cover.......................................$____________ $ __________

(i) 1-1/4” spine ................................... per cover.......................................$____________ $ __________

(j) 1-1/2” spine.................................... per cover.......................................$____________ $ __________

(k) 1-3/4” spine.................................... per cover.......................................$____________ $ __________

(l) 2” spine .......................................... per cover.......................................$____________ $ __________

____________

(Initials)
Patent Covers Page 12 of 13

146-S (5/24)

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

2. Patent Full Ledger Cover:

(a) 1/16” spine ..................................... per cover.......................................$____________ $ __________

(b) 1/8” spine ....................................... per cover.......................................$____________ $ __________

(c) 1/4” spine ....................................... per cover.......................................$____________ $ __________

(d) 3/8” spine ....................................... per cover.......................................$____________ $ __________

(e) 1/2” spine ....................................... per cover.......................................$____________ $ __________

(f) 5/8” spine ....................................... per cover.......................................$____________ $ __________

(g) 3/4” spine ....................................... per cover.......................................$____________ $ __________

(h) 1” spine .......................................... per cover.......................................$____________ $ __________

(i) 1-1/4” spine ................................... per cover.......................................$____________ $ __________

(j) 1-1/2” spine.................................... per cover.......................................$____________ $ __________

(k) 1-3/4” spine.................................... per cover.......................................$____________ $ __________

(l) 2” spine .......................................... per cover.......................................$____________ $ __________

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Classification Classic A4 Cover – One leave will be allowed for back cover. Prices offered must include the 

cost of paper for backstrip, as required.

Patent Full Ledger Cover – Two page-size leaves will be allowed for each complete cover. Prices offered must 

include the cost of paper for backstrip, as required.

Per 100 Leaves

(a) Clear Matte Plastic Sheets (7.5 mil)......................................................................................$ ___________

(b) Smooth and Fancy-finish Cover (80-lb.)...............................................................................$ ___________

III. ADDITIONAL OPERATIONS:

(a) Storage..............................................................................................................per order......$ ___________

IV. PREMIUM PAYMENTS: Premium payments, when authorized, will apply to all items except Item II, 

“PAPER.” Percentage increase will be added to all orders which require the “Accelerated Schedule.”

(a) Percentage increase ................................................................................................................. __________%

____________

(Initials)
Patent Covers Page 13 of 13

146-S (5/24)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance period may result in 

expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By ________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________