Program No 4980-S Term Date of Award To 05/31/2024 (up to 4 option years)

TITLE: Business Cards

(Contr #1 - E4) (Contr #2 - G4) (Contr #3 - I4) (Contr #4 - K4)

Execuprint Image Square, Inc. Taylor/Navitor Inc CGI Panther Graphics Inc

BASIS OF Santa Clarita, CA Los Angeles, CA North Mankato, MN Rochester, NY

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

 (a) Full or four-color process.....................................

.................................................per 1,000 cards... 2,000 25.00 50,000.00 19.77 39,540.00 73.45 146,900.00 45.00 90,000.00

II. ADDITIONAL OPERATIONS:

 (a) On-Line Ordering System Creation/Updating.........

...................................................per hour.......... 40 75.00 3,000.00 40.00 1,600.00 N/C 30.00 1,200.00

CONTRACTOR TOTALS $53,000.00 $41,140.00 $146,900.00 $91,200.00

DISCOUNT 1.00% $530.00

DISCOUNTED TOTALS $52,470.00 $41,140.00 $146,900.00 $91,200.00

AWARDED

6/12/2023 - JY

Page 1 of 2
Program No 4980-S Term Date of Award To 05/31/2024 (up to 4 option years)

TITLE: Business Cards

(Contr #1 - E4) (Contr #2 - G4) (Contr #3 - I4) (Contr #4 - K4)

The Regal Press Inc. Seventh Genius LLC

BASIS OF Norwood, MA Frisco, TX

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

 (a) Full or four-color process.....................................

.................................................per 1,000 cards... 2,000 74.75 149,500.00 65.00 130,000.00 0.00

II. ADDITIONAL OPERATIONS:

 (a) On-Line Ordering System Creation/Updating.........

...................................................per hour.......... 40 200.00 8,000.00 45.00 1,800.00 0.00

CONTRACTOR TOTALS $157,500.00 $131,800.00 $0.00

DISCOUNT 2.00% $3,150.00 $0.00

DISCOUNTED TOTALS $154,350.00 $131,800.00 $0.00

Page 2 of 2
Program 4980-S Page 1 of 13 

Specification by JY 

Reviewed by MB 

U.S. GOVERNMENT PUBLISHING OFFICE 

Southwest Region 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Business Cards 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

California Army National Guard 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

May 31, 2024, plus up to four (4) optional 12-month extension periods that may be added in accordance 

with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this 

contract. 

BID OPENING: Bids shall be opened at 11:00 AM, prevailing Pacific Standard Time (PST), on June 9, 

2023. This will NOT be a public bid opening. 

BID SUBMISSION: Bidders MUST submit email bids to bidssanfran@gpo.gov for this solicitation. No 

other method of bid submission will be accepted at this time. The 4980-S program number and bid opening 

date must be specified in the subject line of the emailed bid submission. Bids received after 11:00AM PST 

on the bid opening date specified above will not be considered for award. 

BIDDERS, PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, 

sign/initial, as applicable, all pages of SECTION 4. – SCHEDULE OF PRICES. 

BIDDERS, PLEASE NOTE: This program was formerly Program 3980-S. These specifications have 

been revised; therefore, all bidders are cautioned to familiarize themselves with all portions of these 

specifications before bidding. 

Abstract of contract prices are available for review on page 13. 

For information of a technical nature before award, contact Jennifer Yarbrough at 707-748-1976 or 

jyarbrough@gpo.gov. 
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4980-S (5/2024) 

SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance 

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 

9-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap-rev-09-19.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III 

(b) Finishing (item related) Attributes – Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Electronic Files/Approved Proofs 

P-8. Halftone Match (single and Double Impression) Electronic Files/Approved Proofs 

P-10. Process Color Match Electronic Files/Approved Proofs 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend 

the term of this contract for a period of 12 months by written notice to the contractor not later than 30 days 

before the contract expires. If the Government exercises this option, the extended contract shall be 

considered to include this clause, except, the total duration of the contract may not exceed five (5) years as 

a result of, and including, any extension(s) added under this clause. Further extension may be negotiated 

under the “EXTENSION OF CONTRACT TERM” clause. See also “ECONOMIC PRICE 

ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to 

the GPO and the contractor. 
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4980-S (5/2024) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, a 

percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The 

first period will extend from June 1, 2023 through May 31, 2024 and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the 

final period may vary. The first day of the second and any succeeding period(s) will be the effective date of 

the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from 

the 12-month interval ending three (3) months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval 

ending February 28, 2023 called the base index. The percentage change (plus or minus) of the variable 

index from the base index will be the economic price adjustment for the period being considered for 

adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply 

the percentage increase or decrease against the total price of the invoice less reimbursable postage or 

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination 
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4980-S (5/2024) 

of responsibility by the Government. Failure to provide the requested information in the time specified by 

the Government may result in the Contracting Officer not having adequate information to reach an 

affirmative determination of responsibility. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual print order for each job placed with the contractor. The print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from June 1, 2023 and ending May 31, 2024, 

plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject 

to the terms and conditions of the contract. The contract shall control in the event of conflict with any print 

order. A print order shall be “issued” upon notification by the Government for purposes of the contract when 

it is electronically transmitted or otherwise physically furnished to contractor in conformance with the 

schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates 

only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the 

Government’s requirements for the items set forth herein do not result in orders in the amounts or quantities 

described as “estimated,” it shall not constitute the basis for an equitable price adjustment under this 

contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items 

set forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit 

on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure this 

requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items 

set forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of 

this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instructions for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 
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4980-S (5/2024) 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractors are expected to submit invoices within 30 days of job shipping/delivery. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF 

PRICES.”

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not 

limited to, the following – 

1. Illegibility of bid. 

2. Emails over 75MB may be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders 

are advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO 

will use the prevailing time (specified as the local time zone) and the exact time that the email is 

received by GPO’s email server as the official time stamp for bid receipt at the specified location 

NOTIFICATION: The contractor will be notified a minimum of 30 days before the end of the current 

contract annual period of availability or non-availability of funds for subsequent periods. Cancellation is 

effected if (i) the Contracting Officer notifies the contractor that funds are not available for the next year, 

or (ii) the Contracting Officer fails to notify the contractor that funds are available for the next year. 

 
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4980-S (5/2024) 

SECTION 2.-SPECIFICATIONS 

SCOPE: These specifications cover the production of business cards requiring such operations as on-line 

ordering; composition; 2-sided composition, printing in full color or four-color process, plus satin aqueous 

coating; packing; and distribution. 

TITLE: California Army National Guard Business cards. 

FREQUENCY OF ORDERS: Approximately 200 orders per year. 

QUANTITY: 1,000 cards per individual name and approximately 5 to 15 names per order with an average 

of 10 names per order. 

NOTE: There will be twelve (12) different formats available for face and four (4) different formats available 

for back of card to choose from. 

TRIM SIZE: 3-1/2 x 2”. 

GOVERNMENT TO FURNISH: At the start of the contract the Department will provide the contractor 

with digital art files (Adobe Illustrator) for incorporation into the on-line ordering system (see contractor to 

furnish). Individual print orders will be furnished for each business card order. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, and revision date, carried on copy or film, must 

not print on finished product. 

A signed GPO Print Order Form 2511 will be furnished with every order. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government 

to Furnish," necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check 

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction 

image. Any errors, media damage, or data corruption that might interfere with proper file image processing 

must be reported to the contract administrator within 24 hours of receipt of the Government furnished 

material. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level. 

The contractor shall make all revisions to the electronic files. Prior to making revisions, the contractor shall 

copy the furnished files and make all changes to the copy. 

ON-LINE ORDERING: The contractor must provide a web-based on-line ordering system site that 

permits authorized California Army National Guard personnel to order business cards with a choice of 

TWELVE (12) different formats for the face and FOUR (4) different formats for the back. The system must 

provide a method of order tracking by requestor. The web-based system must be secure (password 
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4980-S (5/2024) 

protected) so that only authorized personnel can order business cards and must provide a separate page/site 

so that only authorized personnel (Program Manager) can approve submitted business cards. The program 

manager will provide a list of authorized users and passwords. 

The system must have a user-friendly web page so users can input recruiter's information. The web page 

must have headers to input information and instructions for each block as follows: Rank and Name, Title, 

Office Number, Cell Phone, E-Mail, Street Address, City, State, and Zip Code, Facebook handle, Instagram 

handle, Snapchat account, QR code, and additional information. The web page must have the capability to 

display the business card after information is entered. The user must be able to change or correct information 

displayed in the on-line proof prior to submitting to the program manager for approval. The web page must 

give the user choices for TWELVE (12) different formats for the face and four (4) different formats for the 

back. 

Once the user submits an order for approval, the system must generate an e-mail to the user indicating the 

order has been sent to the program manager for approval. It must concurrently generate an e-mail to the 

program manager indicating that an order is awaiting approval. The program manager must be able to 

approve/disapprove an individual request or approve/disapprove a total batch/print order. After the program 

manager approves a specific batch of orders, the web-based system must provide a total count of orders 

approved in that batch/print order and generate a spreadsheet that contains requestor names, recipient's 

names, confirmation date and number. The program manager will forward this list to the user to show when 

and what was ordered. The program manager will then issue a completed GPO Print Order Form 2511 and 

submit to both GPO and the contractor for production to begin. The web-based system must provide an 

option for users to submit a previous order from a "history or look-up file" using a name or confirmation 

number from a previous order. If a change is necessary, the user must be able to make the change to the 

previous order and then submit as a new order. 

The contractor may not proceed with production until each order has been approved or disapproved online 

by the program manager and a signed GPO Print Order Form 2511 has been received. Once the cards have 

been printed and shipped, the web-based system must generate an e-mail containing a shipping list of all 

cards printed on a specific print order (to include name of recipient, date shipped, estimated delivery date 

and a tracking number) to all the authorized users. 

NOTE: The responsible low bidder will have 30 calendar days from the date of award to provide a webbased on-line ordering system that meets the department's requirements. 

ON-LINE ORDERING PROCESS: 

1. California Army National Guard authorized personnel will enter business card order information 

into a password protected web-based on-line ordering system. 

2. California Army National Guard Program Manager will approve/disapprove an individual request 

or total batch of orders entered into web-based on-line ordering system. 

3. California Army National Guard Program Manager will issue a completed and signed GPO Print 

Order Form 2511 to both GPO and the contractor with every approved individual request or batch 

of business card orders. 

4. Contractor will begin production the workday after receipt of a completed and signed GPO Print 

Order Form 2511 as per the contract schedule. 

NOTE: All web-based orders must be accompanied by a completed and signed GPO Print Order Form 

2511 and be approved on-line by the Program Manager for performance of work to begin. 
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4980-S (5/2024) 

STOCK: The specifications of all stock furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019, and any subsequent amendments thereto. 

JCP Code* L72, Coated Two-Side Cover (C2S), 16 pt. 

PRINTING: Business cards print face and back, head to head, in full color/four color process. After 

printing, flood coat face and back with a clear, non-yellowing, satin-finish aqueous coating. The coating 

must be evenly applied with no trapped foreign particles or air bubbles. 

NOTE: There will be twelve (12) different formats available for face and four (4) different formats available 

for back of card to choose from. 

At contractor's option, the product may be produced via conventional offset or digital printing provided 

that Quality Level 3 standards are maintained. Final output must be wet ink, pigment-based with a 

minimum of 175 line screen. Dry ink/toner and inkjet printing are not acceptable. Output must be at a 

minimum resolution of 2400 x 2400 dpi plus a RIP that provides an option for high quality color 

matching such as Device Links Technology and/or ICC Profiles. Resolution that is enhanced or simulated 

by software will not be acceptable. 

Prior to award, contractor may be required to provide information related to specific equipment that will be 

used for production. 

MARGINS: Full bleeds on all edges of face and back. 

PACKING: Cards will be boxed in units 1,000. Place one card on the top of the box and then shrink film 

wrap the box before placing it in a suitable outer shipping container. All shipments that fill less than a 

shipping container must be packaged with materials of sufficient strength and durability and in such a 

manner that will guarantee that the product will not be damaged and the package will not open or split when 

processed through a small package carrier delivery system. 

INSPECTION SAMPLES: The contractor must furnish one sample card for each individual name to: 

WO1 Barragan, Nicholas, Recruiting and Retention BN, 70 Corporation Yard Rd., Roseville, CA 95678. 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and 

include a facsimile of the print order on which they were ordered. The contractor will comply with the 

shipping schedule regardless of this requirement and will be notified of the test results only if there are 

deficiencies. 

DISTRIBUTION: Ship f.o.b. destination to approximately 5 to 15 different addresses within California 

with an average of 10 destinations per print order of 1,000 cards per destination. The cards will ship to the 

addresses printed on each business card. 

The contractor must use the most expedient traceable method of delivery on each print order and provide 

proof of delivery by means of a signed receipt when requested by the department. Occasional orders may 

require the contractor to re-ship all or part of the order to an additional address or addresses due to incorrect 

addresses provided by the department, refusal of shipments at the original address, and for various other 

reasons. Upon submission of adequate documentation, the contractor will be reimbursed for additional 
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4980-S (5/2024) 

shipping costs via a GPO-issued contract modification for each affected print order. Otherwise, all shipping 

expenses are borne by the contractor. 

A copy of the shipping document(s) must accompany the contractor’s voucher for payment. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of 

any job prior to receipt of the individual print order (GPO Print Order Form 2511). A signed print order 

will be e-mailed to the contractor. 

The following schedule begins the workday after receipt of the print order. Workdays are Monday through 

Friday, exclusive of Federal holidays. 

The contractor must make complete production and delivery of all orders within 5 workdays. Rush order of 

1-3 names per order will be the exception and will require delivery within 3-workdays from the order being 

requested. 

The ship/delivery date indicated on the print order is the date products ordered for delivery f.o.b. destination 

must be delivered to the destinations specified. 

ERROR CARD PROCESSING: The program manager will notify the contractor as soon as possible, but 

no later than 90 days after receipt of an order by the original requester, to reprint error cards that are 

determined to be rejectable due to typesetting or other discrepancies that are the result of contractor error. 

The contractor must have the capability to receive telefaxed or e-mail notifications of rejected orders. These 

cards will be reprinted and shipped at no additional cost to the Government no later than 72 hours from 

initial notification by the department. 

To expedite notification for error card processing, the program manager will forward by use of telefax or email, a GPO Form 907 (Non-Compliance/Change Report) directly to the contractor with an information 

copy to the San Francisco GPO Regional Printing Procurement Office. When warranted, the department 

will forward a GPO Form 907 directly to the GPO. 

LOST OR UNDELIVERED CARD PROCESSING: Upon notification from the program manager, the 

contractor will initiate a tracer action for each order reported to be lost or undelivered. The contractor will 

provide a status report to the program manager via e-mail within 24 hours from initial notification. To 

expedite this process, the department will forward by e-mail, a GPO Form 907 directly to the contractor 

with an information copy to the Southwest Region Printing Procurement Office. 

The contractor will obtain a status report from the traceable delivery source used. If the contractor is unable 

to determine the status of these cards with the traceable service used within 24 hours after notification, then 

these cards will be reprinted and shipped at no additional expense to the Government no later than 72 hours 

from initial notification. 

If contractor is able to locate lost or undelivered orders within 24 hours after initial notification, then 

contractor must make arrangements (with the traceable service used) to ship the order to its destination 

within 72 hours. It is the contractor's responsibility to recoup any expenses involved with reprinting an order 

and delivery of the order from the traceable service used. 

Note: Accurate and timely tracing of orders is considered an integral part of these contract specifications 

and the contractor may be held in default for failure to provide this information as specified, 

 
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4980-S (5/2024) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to 

the following units of production which are the estimated requirements to produce orders for 12 months 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume 

of work which may be ordered during a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

I. (a) 2,000 

II. (a) 40 

 
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4980-S (5/2024) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with 

these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, 

or alteration of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to 

the Government. Bids submitted with NB (No Bid) or blank spaces for an item may be declared 

nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. Fractional 

parts of 1,000 will be prorated at the 1,000 rate. 

I. Complete Product: Prices offered shall include the cost of all required materials (including paper) and 

operations necessary for the complete production and delivery of the product listed in accordance with 

these specifications. 

(a) Full or four-color process - per 1,000 cards ........................................................ ..........$ ____________ 

III. Additional Operations: 

(a) On-Line Ordering System Creation/Updating - per hour ............................................... $ ____________ 

Charges under “On-Line Ordering System Creation/Updating” will include all operations necessary to meet 

departmental requirements during initial creation and subsequent updates/changes generated at 

departmental request. All charges must be supported by a statement outlining in detail the operation for 

which payment is claimed. In case of dispute, the Contracting Officer reserves the right to be the final judge 

as to the operations and/or number of hours chargeable under item (a). 

_________________ 

Initials 

 
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4980-S (5/2024) 

DISCOUNTS: Discounts are offered for payment as follows: ________ Percent, ________ calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersign agree, if this bid is accepted 

with ______ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BIDDER NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as 

required by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill 

out and return one completed copy of all applicable pages (pg. 8) that include the Jacket Number, Bid Price, 

Additional Rate, Discounts, Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, 

including signing where indicated. Valid electronic signatures will be accepted in accordance with the 

Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable of the person authorized 

by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Firm _______________________________________ GPO Contractor’s Code______________________ 

_____________________________________________________________________________________ 

(Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code) 

By__________________________________________________________________________________ 

 (Printed Name, Signature and Title of Person Authorized to Sign this Bid) (Date) 

_____________________________________________________________________________________ 

 (Printed Name) (Telephone Number) (Email) 

THIS SECTION FOR GPO USE ONLY 

Certified by: ___________ Date: ___________ Contracting Officer: ___________ Date: ___________ 

 (Initials) (Initials) 

 
Business Cards Page 13 of 13 

4980-S (5/2024)