PROGRAM 1729-S TERM 11/01/16 TO 10/31/17

TITLE: ACTIVE DUTY AIR FORCE RECRUITER BUSINESS CARDS

ITEM NO. DESCRIPTION BASIS OF

AWARD

UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

1 Generic Card: Face prints a line art illustration and type in thermographic (Pantone 

287) ink

(a) Per 250 cards 36 $54.00 $1,944.00 $19.80 $712.80 $34.84 $1,254.24

(b) Per 500 cards 204 $54.00 $11,016.00 $29.35 $5,987.40 $40.48 $8,257.92

(c) Per 1,000 cards 60 $64.00 $3,840.00 $48.50 $2,910.00 $50.36 $3,021.60

2 Enlisted Accessions Card: Face prints line art illustration and text in two colors 

(Pantone 287, Pantone 485) in thermographic ink.

(a) Per 250 cards 36 $64.00 $2,304.00 $20.05 $721.80 $34.84 $1,254.24

(b) Per 500 cards 204 $64.00 $13,056.00 $29.85 $6,089.40 $40.48 $8,257.92

(c) Per 1,000 cards 60 $74.00 $4,440.00 $49.50 $2,970.00 $50.36 $3,021.60

3 Line Officer Card: No additional print requirements. 

(a) Per 250 cards 36 $34.00 $1,224.00 $18.70 $673.20 $22.73 $818.28

(b) Per 500 cards 204 $34.00 $6,936.00 $27.35 $5,579.40 $23.86 $4,867.44

(c) Per 1,000 cards 60 $44.00 $2,640.00 $44.65 $2,679.00 $27.48 $1,648.80

4 Health Professions Card: Card prints screened/ghosted line art illustration, a full color 

half tone logo on each side and two text lines print in thermographic (Pantone 287) ink 

on face only.

(a) Per 250 cards 36 $54.00 $1,944.00 $19.55 $703.80 $51.61 $1,857.96

(b) Per 500 cards 204 $54.00 $11,016.00 $25.95 $5,293.80 $63.21 $12,894.84

(c) Per 1,000 cards 60 $64.00 $3,840.00 $38.75 $2,325.00 $76.60 $4,596.00

II. ADDITIONAL OPERATIONS:

 (a) On-line ordering system creation/updating.......................per hour.......................... 40 $70.00 $2,800.00 $0.00 $0.00 $36.84 $1,473.60

CONTRACTOR TOTALS $67,000.00 $36,645.60 $53,224.44

DISCOUNT 0.00% $0.00 1.00% $366.46 5.00% $2,661.22

DISCOUNTED TOTALS $67,000.00 $36,279.14 $50,563.22

AWARD

GPO ESTIMATE

BUSINESS CARD, INC.

Tullahoma, TN

TAYLOR CORP

North Mankato, MN
Program 1729-S (10/17) Page 1 of 20 

Specifications by: JH

Reviewed by: RT

U.S. GOVERNMENT PUBLISHING OFFICE 

Dallas, Texas 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Active Duty Air Force Recruiter Business Cards 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

DLA Document Services 

Single Award 

CONTRACT TERM: The term of this contract is for the period beginning November 1, 2016 and ending 

October 31, 2017, plus up to four (4) optional 12-month contract extension periods that may be added in 

accordance with the “Option to Extend the Contract Term” clause in this contract. 

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Dallas, Texas time, on October 18, 2016.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Customer Services, Dallas Regional Office, Agency Procurement Services, 

1100 Commerce Street, Suite 700, Dallas, TX 75242. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the 

GPO, Fax No. 214-767-0456. The program number and bid opening date must be specified with the bid. Refer 

to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 

2001. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=Dallas.

Questions concerning this contract should be directed to Jim Hunt at (214) 767-0451, ext. 5. 

To submit a bid, contractors must execute and submit the “Schedule of Prices” (pages 12-13), included within, 

and GPO Form 910, included within.
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1729-S (10/17) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through 

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

A copy of these publications, as well as other supplemental GPO contract documents, can be obtained at: 

http://www.gpo.gov/vendors/gaocab.htm. 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced 

with the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause 

also cancels and supersedes any other disputes language currently included in existing contractual actions. 

DOING BUSINESS WITH THE GPO: Contractors wishing to do business with the GPO are referred to the 

GPO web site ( http://www.gpo.gov/vendors/index.htm ) where one can register as a GPO contractor using the 

‘GPO Contractor Connection’ link in accordance with the furnished instructions on that page. 

NOTE: Prospective as well as existing GPO contractors are to note that, as of Jan. 1, 2008, all contractors 

seeking to do business with the GPO must first complete and thereafter maintain the accuracy of its GPO 

Contractor Connection registration with the following mandatory taxpayer information boxes: “EIN/TIN #” 

(Employer Identification Number or Taxpayer Identification Number); “Subject to Backup Withholding” (See 

Form W-9, Request for Taxpayer Identification Number and Certification); and, “Current W-9 Request” (See 

Form W-9). The GPO will withhold payment of any invoices for work completed by any contractor who fails to 

provide these tax data in GPO Contractor Connection. Such invoices will be declared ineligible for payment 

until all requirements for payment, including providing these tax data in GPO Contractor Connection, have been 

satisfied. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government 

reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility to review 

evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a 

contract. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level II for items printed in process color and Level III for 

items printed in spot colors. 

(b) Finishing (item related) Attributes -- Level II. 

(c) Exceptions: Finishing Attributes for Envelopes -- None but envelopes must function as intended. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 
Active Duty Air Force Recruiter Business Cards Page 3 of 20 

1729-S (10/17) 

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Approved proofs, average type dimension set by contractor, digital file.

P-8. Approved proofs, digital file. 

P-9. Approved color proofs, Pantone Matching System color, color swatch, Government furnished sample. 

P-10. Approved color proofs. Government furnished sample, four-color artwork. 

Special Instructions: In the event the Government requests on On-Site proof inspection, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Press Sheets 

P-8. Halftone Match (Single and Double Impression) Approved Press Sheets 

P-9. Solid and Screen Tint Color Match Approved Press Sheets 

P-10. Process Color Match Approved Press Sheets 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before 

the contract expires. If the Government exercises this option, the extended contract shall be considered to 

include this clause, except, the total duration of the contract may not exceed five (5) years as a result of, and 

including, any extension(s) added under this clause. Further extension may be negotiated under the 

“EXTENSION OF CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for 

authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with 

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from November 1, 2016 through October 31, 2017, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 
Active Duty Air Force Recruiter Business Cards Page 4 of 20 

1729-S (10/17) 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending July 31, 

2016, called the base index. The percentage change (plus or minus) of the variable index from the base index 

will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is 

adjusted. 

NOTE: The Economic Price Adjustment (EPA) is NOT cumulative. The EPA is applied to the original 

contract price not to the original contract price plus any other EPAs applied. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from November 1, 2016 through October 31, 2017, plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the 

terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A 

print order shall be “issued,” for purposes of the contract, when it is either deposited in the U.S. Postal Service 

mail or otherwise furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 
Active Duty Air Force Recruiter Business Cards Page 5 of 20 

1729-S (10/17) 

NOTIFICATION: The contractor will be notified a minimum of 30 days before the end of the current contract 

annual period of availability or no availability of funds for subsequent periods. Cancellation is effected if (i) the 

Contracting Officer notifies the contractor that funds are not available for the next year, or (ii) the Contracting 

Officer fails to notify the contractor that funds are available for the next year.

PAYMENT: Submit all billing invoices to: U.S. Government Publishing Office, Comptroller, Stop: FMCE, 

Financial Management Service, Washington, DC 2040l. 

The preferred method of submitting your invoices for payment is through the GPO fax gateway (if no samples 

are required). The information for using this method is located at the following website 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

When completing your invoice, please be sure to include all requested information as outlined in GPO’s Billing 

Instruction (GPO Publication 300.3) http://www.gpo.gov/vendors/billing.htm.

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the 

“SCHEDULE OF PRICES.”
Active Duty Air Force Recruiter Business Cards Page 6 of 20 

1729-S (10/17) 

SECTION 2.-SPECIFICATIONS

These specifications cover the production of business cards requiring such operations as on-line ordering; 

composition; printing in a single color (Pantone 287), full or four color process, and up to two colors (Pantone 

287, Pantone 485) in thermographic ink; packing; distribution; and implementing administrative controls that 

will allow for inquiries, tracking the printed product and providing feedback for all orders. 

TITLE: Active Duty Air Force Recruiter Business Cards.

FREQUENCY OF ORDERS: Approximately 48 orders per year. Agency will choose from four different card 

types with each type representing 25% of the total types ordered. 

QUANTITY: 250, 500, or 1,000 cards per individual name and approximately 1 to 100 names per order with 

an average of 25 names per order and four orders per month, an average of 1,200 orders of cards per year. It is 

estimated that 68% of the quantities ordered will be 500 cards, with 20% for 1,000 cards and 12% for 250 cards.

Total estimated cards for each type and quantity per year: 

Cards Qty/Order 250 500 1,000 Totals

Orders/Card Type 36 204 60 300

1. Generic 9,000 102,000 60,000 171,000

2. Enlisted 9,000 102,000 60,000 171,000

3. Officer 9,000 102,000 60,000 171,000

4. Heath Services 9,000 102,000 60,000 171,000

Total cards/year 36,000 408,000 240,000 684,000

TRIM SIZE: 3-1/2 x 2”.

GOVERNMENT TO FURNISH: At the start of the contract the Department will provide the contractor with 

an Adobe Acrobat PDF file for incorporation into the on-line ordering system (see contractor to furnish). 

Individual print orders will be furnished for each business card order. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., carried on copy or film, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to the contract administrator within 24 hours of receipt of the Government furnished material. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary 

to meet the assigned quality level. 

The contractor shall make all revisions to the electronic files. Prior to making revisions, the contractor shall 

copy the furnished files and make all changes to the copy. 
Active Duty Air Force Recruiter Business Cards Page 7 of 20 

1729-S (10/17) 

ON-LINE ORDERING: The contractor must provide a web-based on-line ordering system site that permits 

authorized Air Force Recruiting Service (AFRS) personnel to order business cards. The system must provide a 

method of order tracking by requestor. The web-based system must be secure (password protected) so that only 

authorized personnel can order business cards and must provide a separate page/site so that only authorized 

personnel (Program Manager) can approve submitted business cards. 

The system must have a user-friendly web page so users can select which card option they require as well as 

input recruiter's information. The web page must have headers to input information and instructions for each 

block as follows: Name; Rank (drop down box of all Air Force ranks, provided by AFRS, and “Other” for nonAir Force grades); Activity/Location (drop down box with all squadrons, groups, and HQ AFRS addresses, 

provided by HQ AFRS, and “Other” for unlisted addresses); Recruiter position/title; and Recruiter Address, 

City, State and Zip Code, or Unit/Bldg #/APO. The web page must have a Phone Number section that will 

allow users to input and select no more than four telephone numbers (including e-mail address) from a list; i.e., 

Office Phone, DSN, Fax, 1-800, etc. AFRS will provide the phone list. The web page must have the capability 

to display the business card after information is entered. The user must be able to change or correct information 

displayed in the on-line proof prior to submitting to the program manager for approval. 

Once the user submits an order for approval, the system must generate an e-mail to the user indicating the order 

has been sent to the program manager for approval. It must concurrently generate an e-mail to the program 

manager indicating that an order is awaiting approval. The program manager must be able to 

approve/disapprove an individual request or approve/disapprove a total batch/print order. After the program 

manager approves a specific batch of orders, the web-based system must provide a total count of orders 

approved in that batch/print order and generate a spreadsheet that contains requestor names, recipient's names, 

confirmation date and number. The program manager will forward this list to the user to show when and what 

was ordered. The web-based system must provide an option for users to submit a previous order from a "history 

or look-up file" using a name or confirmation number from a previous order. If a change is necessary, the user 

must be able to make the change to the previous order and then submit as a new order. 

The contractor may not proceed with production until each order has been approved or disapproved online by 

the program manager. Once the cards have been printed and shipped, the web-based system must generate an email containing a shipping list of all cards printed on a specific print order (to include name of recipient, date 

shipped, estimated delivery date and a tracking number) to the program manager. 

NOTE: The responsible low bidder will have 30 calendar days from the date of award to provide a web-based 

on-line ordering system that meets the department's requirements. 

COMPOSITION: The furnished PDF file will serve as a template. The Government Publishing Office 

reserves the right to be the final judge as to the suitability of all copy generated by the contractor. See 

attachments for sample layouts. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" 

dated March 2011. All paper used for each copy must be of a uniform shade. 

JCP Code L23, Offset Cover, Basis Size 20 X 26”, 100 lbs, or equal. 
Active Duty Air Force Recruiter Business Cards Page 8 of 20 

1729-S (10/17) 

PRINTING: The following specifications are common to ALL four card types: prints face and back, head 

to head, in Pantone 287 with uncommon bleeds. Copy consists of line art illustrations, text matter, rules, solids 

and reverses. Each card type prints variable data on the face. Variable data consists between eight and 10 fields, 

including: name, rank, recruiter position/title, activity/location, recruiter address, and recruiter telephone 

numbers. Three card types (Generic, Enlisted and Officer) have a common back. 

In addition to the common description listed above, three of the cards feature additional print requirements: 

1. Generic Card: Face prints a line art illustration and type in thermographic (Pantone 287) ink. 

2. Enlisted Accessions Card: Face prints line art illustration in two colors (Pantone 287, Pantone 485) in 

thermographic ink. 

3. Line Officer Card: No additional print requirements. 

4. Health Professions Card: Card prints screened/ghosted line art illustration, a full color half tone logo 

on face and back with two text lines print in thermographic (Pantone 287) ink on face only. 

See attachments for sample images.

INK: If lithographic ink is used in the performance of this contract, the ink shall contain not less than the 

following percentages of vegetable oil: (a) new ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) 

heat-set ink, 10 percent. High quality color process printing on high speed heat-set presses is excepted when 

slow drying time significantly increases production costs. 

MARGINS: All cards, all sides have uncommon bleeds. (See descriptions attachments).

PACKING: Cards will be boxed in units of 250, 500 or 1,000. Place one card on the top of the box and then 

shrink film wrap the box before placing it in a suitable outer shipping container. Pack in suitable shipping 

containers not to exceed 26 pounds when fully packed. The address contained on the business card will be the 

“ship to” address. The contractor’s return address will be the “ship from” address. For orders that ship to an 

address other than the one listed on the business card, the Department will provide a separate shipping address 

on-line. All shipments that fill less than a shipping container must be packaged with materials of sufficient 

strength and durability and in such a manner that will guarantee that the product will not be damaged and the 

package will not open or split when processed through a small package carrier delivery system. 

INSPECTION SAMPLES: The contractor must furnish one sample card for each individual name to: USAF 

AETC HQ AFRS/RSI, 550 D St West, Ste 1 (Bldg. 491), JBSA Randolph, TX 78150-4527. Do not staple 

samples together. 

Additionally, when indicated on the print order or otherwise requested, two samples of each business card shall 

be sent for inspection to the U.S. Government Publishing Office, Customer Services, Dallas Regional Office, 

1100 Commerce Street, Room 731, Dallas, Texas 75242-0395, Attn: Inspection Samples. These samples 

cannot be deducted from the total quantity ordered. The package or envelope containing the samples shall be 

identified by the GPO jacket number, program number, print order number, title, and include a facsimile of the 

print order on which they were ordered. The contractor will comply with the shipping schedule regardless of 

this requirement and will be notified of the test results only if there are deficiencies. 
Active Duty Air Force Recruiter Business Cards Page 9 of 20 

1729-S (10/17) 

DISTRIBUTION: Ship f.o.b. destination to approximately 1 to 100 different addresses nationwide with an 

average of 25 destinations per print order and 250, 500, or 1,000 cards per destination. The cards will ship to 

the addresses printed on each business card unless otherwise specified. 

The contractor must use the most expedient traceable method of delivery on each print order and provide proof 

of delivery by means of a signed receipt when requested by the department. Occasional orders may require the 

contractor to re-ship all or part of the order to an additional address or addresses due to incorrect addresses 

provided by the department, refusal of shipments at the original address, and for various other reasons. Upon 

submission of adequate documentation, the contractor will be reimbursed for additional shipping costs via a 

GPO-issued contract modification for each affected print order. 

A copy of the shipping document(s) must accompany the contractor’s voucher for payment. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). A signed print order will be faxed or e-mailed 

to the contractor. 

The following schedule begins the workday after receipt of the print order. Workdays are Monday through 

Friday, exclusive of Federal holidays. 

The contractor must make complete production and delivery of all orders for up to 20 individuals within 5 

workdays. For each additional 10 individuals (or partial thereof) on an order the contractor is entitled to an 

additional workday in the schedule. 

The ship/delivery date indicated on the print order is the date products ordered for delivery f.o.b. destination 

must be delivered to the destinations specified. 

ERROR CARD PROCESSING: The program manager will notify the contractor as soon as possible, but no 

later than 90 days after receipt of an order by the original requester, to reprint error cards that are determined to 

be rejectable due to typesetting or other discrepancies that are the result of contractor error. The contractor 

must have the capability to receive faxed or e-mail notifications of rejected orders. These cards will be 

reprinted and shipped at no additional cost to the Government no later than 72 hours from initial notification by 

the department. 

To expedite notification for error card processing, the program manager will forward by use of fax or e-mail, a 

GPO Form 907 (Non-Compliance/Change Report) directly to the contractor with an information copy to the 

Dallas Regional Printing Procurement Office. When warranted, the department will forward a GPO Form 907 

directly to the GPO. 

LOST OR UNDELIVERED CARD PROCESSING: Upon notification from the program manager, the 

contractor will initiate a tracer action for each order reported to be lost or undelivered. The contractor will 

provide a status report to the program manager via fax or e-mail within 24 hours from initial notification. To 

expedite this process, the department will forward by use of fax or e-mail, a GPO Form 907 directly to the 

contractor with an information copy to the Dallas GPO. The contractor must have capability to receive faxed or 

e-mail notifications of lost or undelivered orders. 

The contractor will obtain a status report from the traceable delivery source used. If the contractor is unable to 

determine the status of these cards with the traceable service used within 24 hours after notification, then these 

cards will be reprinted and shipped at no additional expense to the Government no later than 72 hours from 

initial notification. 
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1729-S (10/17) 

If contractor is able to locate lost or undelivered orders within 24 hours after initial notification, then the 

contractor must make arrangements (with the traceable service used) to ship the order to its destination within 

72 hours. It is the contractor's responsibility to recoup any expenses involved with reprinting an order and 

delivery of the order from the traceable service used. 

Note: Accurate and timely tracing of orders is considered an integral part of these contract specifications and 

the contractor may be held in default for failure to provide this information as specified. 

PERFORMANCE RECORDS: The contractor will e-mail a production/shipping report on Monday of each 

week to AFRS and DLA Document Services. The production/shipping status report that will contain, as a 

minimum, the following information for each individual print order: 

(a) Date contractor received order. 

(b) Date contractor shipped order. 

(c) Contractor, GPO, and DLA program, print, and job order number. 

(d) Group or Squadron in numeric order with individual names listed alphabetically within each Group 

or Squadron. Orders for AFRS can be listed at the end of each report. 

(e) The delivery carrier and the tracking number for each order. 

(f) All print orders not yet shipped since the last report. 
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1729-S (10/17) 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce orders for 12 months under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered during a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

 (a) (b) (c) 

I. 1. 36 204 60 

 2. 36 204 60 

 3. 36 204 60 

 4. 36 204 60 

II. 1. 40 
Active Duty Air Force Recruiter Business Cards Page 12 of 20 

1729-S (10/17) 

SECTION 4.- SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with 

these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

I. Complete Product: Prices offered shall include the cost of all required materials (including paper) and 

operations necessary for the complete production and delivery of the product listed in accordance with these 

specifications. 

1. Generic Card: Face prints a line art illustration and type in thermographic (Pantone 287) ink. 

a. Per 250 cards ....................................................................................$_______________ 

b. Per 500 cards ....................................................................................$_______________ 

c. Per 1,000 cards .................................................................................$_______________ 

2. Enlisted Accessions Card: Face prints line art illustration and text in two colors (Pantone 287, 

Pantone 485) in thermographic ink. 

a. Per 250 cards ....................................................................................$_______________ 

b. Per 500 cards ....................................................................................$_______________ 

c. Per 1,000 cards .................................................................................$_______________ 

3. Line Officer Card: No additional print requirements. 

a. Per 250 cards ....................................................................................$_______________ 

b. Per 500 cards ....................................................................................$_______________ 

c. Per 1,000 cards .................................................................................$_______________ 

4. Health Professions Card: Card prints screened/ghosted line art illustration, a full color half tone 

logo on each side and two text lines print in thermographic (Pantone 287) ink on face only. 

a. Per 250 cards ....................................................................................$_______________ 

b. Per 500 cards ....................................................................................$_______________ 

c. Per 1,000 cards .................................................................................$_______________ 

 __________ 

 (Initials) 
Active Duty Air Force Recruiter Business Cards Page 13 of 20 

1729-S (10/17) 

II. Additional Operations: 

 (a) On-Line Ordering System Creation/Updating.............................per hour..............$__________ 

Charges under “On-Line Ordering System Creation/Updating” will include all operations necessary to meet 

departmental requirements during initial creation and subsequent updates/changes generated at departmental 

request. All charges must be supported by a statement outlining in detail the operation for which payment is 

claimed. In case of dispute, the Contracting Officer reserves the right to be the final judge as to the operations 

and/or number of hours chargeable under item (a). 

 

BIDDERS NAME AND SIGNATURE: Fill out and return two copies of all pages in "Section 4.- Schedule of 

Prices", initial or sign each in the space provided and submit with the original and duplicate copies (face and 

back) of GPO Form 910, "Bid". Do not enter bid prices on GPO Form 910. NOTE: The Schedule of Prices 

will prevail in instances where prices are inadvertently entered on GPO Form 910. 

Bidder______________________________________________________________________________ 

___________________________________________________________________________________ 

(City - State) 

By_________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

___________________________________________________________________________________

(Person to be contacted) (Telephone Number) 
Attachment 1, Generic 

BACK

FRONT

Pantone 287 

thermographic ink, logo 

and text
Attachment 2, Enlisted Accessions 

FRONT

BACK

Pantone 287 blue, 485 

red, thermographic ink, 

logo and text
Attachment 3, Line Officer 

FRONT

BACK
Attachment 4, Health Professions 

FRONT

Pantone 287 

thermographic ink, text 

only

Full, four color 

logos
Active Duty Air Force Recruiter Business Cards Page 18 of 20 

1729-S (10/17)