Program 1823S Term 1-1-2024 through 12-31-2024

TITLE: Printing and Mailing Letters and Surveys

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT: Prices quoted shall include the cost 

of all required materials and operations, including 

programming/mail merge necessary for the complete 

production and distribution of the product listed in 

accordance with these specifciations including, but not 

limited to data processing, printing, paper, envelopes, 

folding, collating, inserting into envelopes/containers, and 

distribution (except for Items under II. A. & B.).

A. JOB 1, per 1,000 units

1. Print Letter (face only) 46 $ 90.00 $ 4,140.00 $ 22.19 $ 1,020.74 $ 70.00 $ 3,220.00 $ 70.00 $ 3,220.00

2. Print #10 window envelope (face only) 46 $ 35.00 $ 1,610.00 $ 74.27 $ 3,416.42 $ 60.00 $ 2,760.00 $ 30.00 $ 1,380.00

3. Print #9 Business Reply envelope (face only) 47 $ 35.00 $ 1,645.00 $ 66.77 $ 3,138.19 $ 50.00 $ 2,350.00 $ 30.00 $ 1,410.00

B. JOB 2, per 1,000 units

1. Print Letter (per side) 1 $ 500.00 $ 500.00 $ 19.80 $ 19.80 $ 40.00 $ 40.00 $ 70.00 $ 70.00

2. Print #10 window envelope (face only) 6 $ 35.00 $ 210.00 $ 35.00 $ 210.00 $ 75.00 $ 450.00 $ 30.00 $ 180.00

C. JOB 3, per 1,000 units

1. Print Letter (face only) 2 $ 250.00 $ 500.00 $ 31.00 $ 62.00 $ 70.00 $ 140.00 $ 70.00 $ 140.00

2. Print Letter (face and back) 12 $ 90.00 $ 1,080.00 $ 68.00 $ 816.00 $ 80.00 $ 960.00 $ 79.33 $ 951.96

3. Postcards (face only) 12 $ 65.00 $ 780.00 $ 190.00 $ 2,280.00 $ 35.00 $ 420.00 $ 96.67 $ 1,160.04

D. JOB 4, per 1,000 units

1. Print Letter (face only) 275 $ 90.00 $24,750.00 $ 45.49 $ 12,509.75 $ 70.00 $19,250.00 $ 75.00 $20,625.00

2. Print #10 window envelope (face only) 275 $ 35.00 $ 9,625.00 $ 35.91 $ 9,875.25 $ 60.00 $16,500.00 $ 30.00 $ 8,250.00

II. ADDITIONAL OPERATIONS:

A. One time charge for the start-up programming, testing, 

and software development 1 $ 500.00 $ 500.00 $ 100.00 $ 100.00 $1,200.00 $ 1,200.00 $1,500.00 $ 1,500.00

NOTE: Charges will be allowed under II. A. when the 

contractor has successfully completed all necessary 

preliminary work on the contract and demonstrated to the 

satisfaction of the government that this has in fact 

occurred. This includes but is not limited to any form design 

or alterations, file processing capability, and mail 

processing as specified in this contract. Should the contract 

be terminated during the first year for convenience or 

default the amount of this charge will be prorated based on 

the number of full months the contract is in force. $45,720.00

B. Computer data processing/system timework, per hour 4 $ 95.00 $ 380.00 $ 100.00 $ 400.00 $ 95.00 $ 380.00 $ 95.00 $ 380.00

NOTE: For data processing/system timework, a timework 

charge will be permitted. "Timework" must be supported 

by a statement outlining in detail the operation for which 

payment is claimed. Timework for up to 3 hours for 

author's alterations (aa's) may be signed off by the agency 

on the billing certification. Timework which exceeds three 

hours or for other than aa's will only be allowed under 

exceptional circumstances and must be specifically 

authorized by the Contracting Officer using a subsequent 

contract modification(s). In case of dispute the Contracting 

Officer reserves the right to be the final judge as to the 

operation and/or number of hours chargeable under II. B.

CONTRACTOR TOTALS $45,720.00 $ 33,848.15 $47,670.00 $39,267.00

DISCOUNT 0.25% $ 114.30 0.025% $ 8.46 0.00% $ - $ -

DISCOUNTED TOTALS 20 days $45,605.70 20 days $ 33,839.69 0 days $47,670.00 $39,267.00

AWARDED

Reviewed by: FB

Similar

090-48119

DCG ONE East

190-27796

Dedicated Business Services

260-26632

Kessler Creative
Program 1823S Term 1-1-2024 through 12-31-2024

TITLE: Printing and Mailing Letters and Surveys

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT: Prices quoted shall include the cost 

of all required materials and operations, including 

programming/mail merge necessary for the complete 

production and distribution of the product listed in 

accordance with these specifciations including, but not 

limited to data processing, printing, paper, envelopes, 

folding, collating, inserting into envelopes/containers, and 

distribution (except for Items under II. A. & B.).

A. JOB 1, per 1,000 units

1. Print Letter (face only) 46 $ 90.00 $ 4,140.00 $ 22.19 $ 1,020.74 $ 70.00 $ 3,220.00 $ 70.00 $ 3,220.00

2. Print #10 window envelope (face only) 46 $ 35.00 $ 1,610.00 $ 74.27 $ 3,416.42 $ 60.00 $ 2,760.00 $ 30.00 $ 1,380.00

3. Print #9 Business Reply envelope (face only) 47 $ 35.00 $ 1,645.00 $ 66.77 $ 3,138.19 $ 50.00 $ 2,350.00 $ 30.00 $ 1,410.00

B. JOB 2, per 1,000 units

1. Print Letter (per side) 1 $ 500.00 $ 500.00 $ 19.80 $ 19.80 $ 40.00 $ 40.00 $ 70.00 $ 70.00

2. Print #10 window envelope (face only) 6 $ 35.00 $ 210.00 $ 35.00 $ 210.00 $ 75.00 $ 450.00 $ 30.00 $ 180.00

C. JOB 3, per 1,000 units

1. Print Letter (face only) 2 $ 250.00 $ 500.00 $ 31.00 $ 62.00 $ 70.00 $ 140.00 $ 70.00 $ 140.00

2. Print Letter (face and back) 12 $ 90.00 $ 1,080.00 $ 68.00 $ 816.00 $ 80.00 $ 960.00 $ 79.33 $ 951.96

3. Postcards (face only) 12 $ 65.00 $ 780.00 $ 190.00 $ 2,280.00 $ 35.00 $ 420.00 $ 96.67 $ 1,160.04

D. JOB 4, per 1,000 units

1. Print Letter (face only) 275 $ 90.00 $24,750.00 $ 45.49 $ 12,509.75 $ 70.00 $19,250.00 $ 75.00 $20,625.00

2. Print #10 window envelope (face only) 275 $ 35.00 $ 9,625.00 $ 35.91 $ 9,875.25 $ 60.00 $16,500.00 $ 30.00 $ 8,250.00

II. ADDITIONAL OPERATIONS:

A. One time charge for the start-up programming, testing, 

and software development 1 $ 500.00 $ 500.00 $ 100.00 $ 100.00 $1,200.00 $ 1,200.00 $1,500.00 $ 1,500.00

NOTE: Charges will be allowed under II. A. when the 

contractor has successfully completed all necessary 

preliminary work on the contract and demonstrated to the 

satisfaction of the government that this has in fact 

occurred. This includes but is not limited to any form design 

or alterations, file processing capability, and mail 

processing as specified in this contract. Should the contract 

be terminated during the first year for convenience or 

default the amount of this charge will be prorated based on 

the number of full months the contract is in force. $45,720.00

B. Computer data processing/system timework, per hour 4 $ 95.00 $ 380.00 $ 100.00 $ 400.00 $ 95.00 $ 380.00 $ 95.00 $ 380.00

NOTE: For data processing/system timework, a timework 

charge will be permitted. "Timework" must be supported 

by a statement outlining in detail the operation for which 

payment is claimed. Timework for up to 3 hours for 

author's alterations (aa's) may be signed off by the agency 

on the billing certification. Timework which exceeds three 

hours or for other than aa's will only be allowed under 

exceptional circumstances and must be specifically 

authorized by the Contracting Officer using a subsequent 

contract modification(s). In case of dispute the Contracting 

Officer reserves the right to be the final judge as to the 

operation and/or number of hours chargeable under II. B.

CONTRACTOR TOTALS $45,720.00 $ 33,848.15 $47,670.00 $39,267.00

DISCOUNT 0.25% $ 114.30 0.025% $ 8.46 0.00% $ - $ -

DISCOUNTED TOTALS 20 days $45,605.70 20 days $ 33,839.69 0 days $47,670.00 $39,267.00

AWARDED

Reviewed by: FB

Similar

090-48119

DCG ONE East

190-27796

Dedicated Business Services

260-26632

Kessler Creative
 Page 1 of 29

U.S. GOVERNMENT PUBLISHING OFFICE

Northwest Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Printing and Mailing Letters and Surveys

as requisitioned from the U.S. Government Publishing Office (GPO) by

Branch of Harvest Surveys Division of Migratory Bird Management

U.S. Fish and Wildlife Service

Single Award 

CONTRACTING METHOD: This contract is being advertised as, and shall be awarded as, a Small 

Purchase contract, in accordance with the U. S. Government Publishing Office Printing Procurement 

Regulation (PPR: GPO Publication 305.3), Chapter VII, Section 4. The sealed quote terminology as used 

throughout these specifications is synonymous with their negotiated procurement counterparts unless 

specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1). 

QUOTE OPENING: Quotes shall be publicly opened at 2:00 p.m., prevailing Seattle, WA, time, on 

December 12, 2023.

TERM OF CONTRACT: The term of this contract is for the period beginning January 1, 2024 and

ending December 31, 2024, plus up to four optional 12-month extension period(s) that may be added in 

accordance with the "Option to Extend the Term of the Contract" clause in Section 1 of this contract.

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in 

the manufacture of the products ordered under this contract must be located within 70 miles of Laurel, 

MD. Local Contractor required to work closely with agency concerning the data, assembly, and mailing.

QUOTE SUBMISSION: Offerors must email quotes to bidsnorthwest@gpo.gov for this solicitation. 

No other method of quote submission will be accepted at this time. The program number and quote

opening date must be specified in the subject line of the emailed quote submission. Quotes received 

after 2:00 pm prevailing Seattle time on the quote opening date specified above will not be considered 

for award. This will not be a public quote opening.

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed quote including, but 

not limited to, the following –

1. Illegibility of quote.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The offeror’s email provider may have different size limitations for sending email; however, 

offerors are advised not to exceed GPO’s stated limit.

Program 1823-S

Specifications by JS

Reviewed by RW
Printing and Mailing Letters and Surveys Page 2 of 29

Program 1823-S

4. When the email quote is received by GPO, it will remain unopened until the specified quote

opening time. Government personnel will not validate receipt of the emailed quote prior to quote

opening. GPO will use the prevailing time (specified as the local time zone) and the exact time 

that the email is received by GPO’s email server as the official time stamp for quote receipt at 

the specified location.

OFFERORS, PLEASE NOTE: These specifications have been revised; therefore, all offerors are 

cautioned to familiarize themselves with all provisions of these specifications before quoting. 

The GPO 910 “QUOTE” Form is no longer required. Offerors are to fill out, sign/initial, as applicable, all 

pages of SECTION 4. – SCHEDULE OF PRICES. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contractpricing.

For information of a technical nature, contact jschaffer@gpo.gov or infonorthwest@gpo.gov.
Printing and Mailing Letters and Surveys Page 3 of 29

Program 1823-S

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Request for Quote will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality 

Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 

1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap-rev-09-19.pdf

OFFERORS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms -

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective 

offerors should carefully read this publication as the applicable terms within become an integral part of 

this contract. The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards along with a list of major revisions. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby 

replaced with the June 2008 clause found at https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractdisputes.pdf. 

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III

(b) Finishing (item related) Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Supplied Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will 

be used for production.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is printing and 

mailing.
Printing and Mailing Letters and Surveys Page 4 of 29

Program 1823-S

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to 

extend the term of this contract for a period of 12 months by written notice to the contractor not later than 

30 days before the contract expires. If the Government exercises this option, the extended contract shall 

be considered to include this clause, except, the total duration of the contract may not exceed five (5)

years as a result of, and including, any extension(s) added under this clause. Further extension may be 

negotiated under the "Extension of Contract Term" clause. See also "Economic Price Adjustment" for 

authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to 

the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. 

The first period will extend from January 1, 2024 to December 31, 2024, and the second and any 

succeeding period(s) will extend for 12 months from the end of the last preceding period, except that the 

length of the final period may vary. The first day of the second and any succeeding period(s) will be the 

effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes 

from the 12-month interval ending three (3) months prior to the beginning of the period being considered 

for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month 

interval ending September 30, 2023, called the base index. The percentage change (plus or minus) of the 

variable index from the base index will be the economic price adjustment for the period being considered 

for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall 

apply the percentage increase or decrease against the total price of the invoice less reimbursable postage 

or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the

invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic 

price adjustment clause.
Printing and Mailing Letters and Surveys Page 5 of 29

Program 1823-S

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the 

determination of responsibility by the Government. Failure to provide the requested information in the 

time specified by the Government may result in the Contracting Officer not having adequate information 

to reach an affirmative determination of responsibility.

PRE-AWARD SECURITY PLAN: The contractor being considered for award shall be required to

submit their security control plan for the safeguarding and handling of the Government furnished mailing

addresses via email within one (1) workday after the review and confirm process for the ordering agency’s 

review for acceptance.

These proposed plans are subject to review and approval by the Government, and award will not be made

prior to approval of same. The Government reserves the right to waive some or all of these plans.

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system 

whereby materials used to perform the contract are manufactured and/or stored (e.g. while awaiting

distribution or disposal) so as to ensure against theft and/or the unauthorized possession of the materials. 

Contractor is cautioned that Government provided information shall not be used for non-government

business. Specifically, Government information shall not be used for the benefit of a third party.

The Government retains the right to conduct on-site security reviews at any time during this contract.

1. The plan shall contain at a minimum how Government files (data) will be secured to prevent disclosure

to a third party prior to and after termination of contract.

2. Explain how all accountable materials will be handled throughout all phases of production.

3. How the disposal of waste materials will be handled; and,

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract

shall be adhered to by the contractor and/or subcontractor(s).
Printing and Mailing Letters and Surveys Page 6 of 29

Program 1823-S

PREAWARD PRIOR TO PRODUCTION SAMPLES: Prior to award of contract, GPO shall supply the 

promising contractor with test data and letter templates (data file of 30 names). The contractor shall submit within 5

workdays, thirty sample packages from test data. Sample packages will include barcodes, printed forms, 

letters, and envelopes (including insertions) and will be tested to determine that data elements from the 

data table provided are correctly inserted from the letter templates. Samples must also conform to 

material(s) and construction, to complete insertion into envelopes. The container and accompanying 

documentation shall be marked "PRIOR TO PRODUCTION SAMPLES" and shall include the Program

number. The samples must be submitted in sufficient time to allow Government testing of the samples and

production and shipment in accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples within 48 hours of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the

specifications and all other terms and conditions of the contract. A conditional approval shall state any

further action required by the contractor. A notice of disapproval shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the

contractor to submit additional samples for inspection and test, in the time and under the terms and

conditions specified in the notice of rejection. Such additional samples shall be furnished, and necessary 

changes made, at no additional cost to the Government and with no extension in the shipping schedule. 

The Government will require the time specified above to inspect and test any additional samples required.

All samples shall be produced at the facilities in which the proposed contract production quantities are

to be manufactured.

These proposed plans are subject to review and approval by the Government, and award will not be made

prior to approval of same. The Government reserves the right to waive some or all of these plans.

NOTIFICATION: The contractor will be notified of availability or nonavailability of funds for 

subsequent periods. Cancellation is affected if (i) the Contracting Officer notifies the contractor that funds 

are not available for the next year, or (ii) the Contracting Officer fails to notify the contractor that funds 

are available for the next year.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned, and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual print order for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from January 1, 2024 to December 31, 2024, 

plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject 

to the terms and conditions of the contract. The contract shall control in the event of conflict with any 

print order. A print order shall be “issued”, upon notification by the Government for purposes of the 

contract when it is electronically transmitted or otherwise physically furnished to contractor in

conformance with the schedule.

REQUIREMENTS: This is requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates 

only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the 

Government’s requirements for the items set forth herein do not result in orders in the amounts or 

quantities described as “estimated,” it shall not constitute the basis for an equitable price adjustment under 

this contract.
Printing and Mailing Letters and Surveys Page 7 of 29

Program 1823-S

Except as otherwise provided in this contract, the Government shall order from the contractor all the 

items set forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit 

on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure 

this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the “ORDERING” 

clause of this contract.

PAYMENT: Upon completion of each order, the contractor is required to furnish their billing invoice to 

the ordering agency for examination and certification as to correctness of billing as applicable to the work

performed.

The ordering agency is required to return the signed billing certification to the contractor within five (5)

workdays of receipt thereof.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of invoicing. Instruction for using

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 
Printing and Mailing Letters and Surveys Page 8 of 29

Program 1823-S

 SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of various printed single and multiple page letters and

surveys requiring such operations as outputting of static and variable data which covers the printing,

folding and inserting of forms into envelopes, mailing, and distribution.

TITLE: Printing and Mailing of Hunter Reports, Hunter Volunteer Letters, and Online Survey 

Invitations.

FREQUENCY OF ORDERS: Approximately 20 to 22 orders per year. Jobs 1 & 2: One (1) or two (2)

orders per year; Job 3: One (1) or two (2) orders per year; Job 4 approximately 16 orders per year (See 

attachment G).

QUANTITY: The following approximate quantities:

Job

No.

Static & Variable Static Only Total Quantity

1 Face only – Letter 46,000

#10 Window Envelopes 46,000

#9 Business Reply Envelope 47,500

2 Face – Letter Back – Letter* 1,000

Face – Letter 6,000

Back – Letter + possibly up to 

two additional leaves FO or 

F&B***

See table on page 9 of 

these specs for 

historical data

#10 Window Envelope 8,500

3 Face and back – Letter, green paper* 10,000

Face and back –Letter, yellow paper** 2,000

Face only – Letter, blue paper 2,000

Face only – Postcard, blue 12,000

4 Face only – Letter** 275,000

#10 Window Envelope 275,000

*It is anticipated that the majority (80% or more) will be a single leaf. Further approximately 20% of

these letters (Doves) will have a static back. The remainder will consist of variable information from

a separate database to generate tables particular to that Hunter. These two databases will be linked by

Hunter number (See Attachment D).

**There are 3 major variations in these letters. The additional variations are minor such as inserting or 

deleting a single sentence.

NUMBER OF PAGES: Face only and face and back. See "Description of Jobs" for further explanation.

TRIM SIZES: 81⁄2 x 11" for letters, 6 x 4" for postcards, #9 (37⁄8 x 87⁄8′′) envelopes and #10 (41⁄8 x 9 1⁄2′′) 

envelopes.

INK: Black only.
Printing and Mailing Letters and Surveys Page 9 of 29

Program 1823-S

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows: Platform:

Microsoft Word or Portable Document Format (PDF).

Media Transfer: FTP or Email.

Software: PDF, version 10 or later

All platform system and software upgrades (for specific applications)

which may occur during the term of the contract must be supported by

the contractor.

 Fonts: All printer and screen fonts will be furnished/embedded, as

applicable. Type 1 (printer and screen) fonts, True Type fonts, and

Open Type fonts will be provided with each order.

The contractor is cautioned that furnished fonts are the property of the 

Government and/or its originator. All furnished fonts are to be 

eliminated from the contractor’s archive immediately after completion 

of the contract.

Additional Information: No prepress functions (e.g., color correction, UCR/GCR, sharpening

or other image enhancement) or procedures have been applied to

supplied images. Colors will be provided in CYMK and RGB. Files

will be furnished in native application and/or PDF format. All

necessary scans and graphics will be properly linked and in final

position. Some files may be compressed using PKZip or similar

compression software. Hard copy visuals output from furnished files

may be furnished to be used as a reference only. CYMK to be used

for color identification.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried

in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under

“GOVERNMENT TO FURNISH,” necessary to produce the products in accordance with these

specifications.

The contractor must be able to accept files electronically via email or a contractor-hosted FTP server. 

Appropriate log-on instructions and protocol must be provided at time of award. The contractor must

provide necessary security for the FTP, which at a minimum, must have a unique user ID and password.

GENERAL DESCRIPTION OF JOBS:

Job 1: Parts Collection Survey Volunteer letters

Job consists of printing letterhead, face only, of four (4) different versions (variable and some static

forms), folding and inserting letter with a #9 Business Reply Envelope into a #10 window envelope,

applying intelligent barcode and deliver to the USPS. Volunteer letters are sent for 3 different surveys

(Waterfowl, Migratory Birds [MB], and Dove) and may be sent together or at different times at the

Government’s option. This job will occur once per year in late May to early June. Total volume is 

approximate 46,000 pieces during that 1-month period. See attachments A for samples letterheads.

The contractor will provide to the agency an additional 1,500 #9 Business Reply Envelopes for internal 

use upon the printing of the envelopes for this job.
Printing and Mailing Letters and Surveys Page 10 of 29

Program 1823-S

Job 2: Parts Collection Survey Hunter reports

Hunter Reports consist of one to several 81⁄2" x 11" sheets, consisting of personalized cover letters in one

of five versions on the front of the first page, and a table on the back of the first page, and continuing on

subsequent sides, as needed for the Waterfowl and Migratory Birds reports. These reports will be

individualized to the Hunter. The data for the tables will be extracted from a separate database keyed by 

Hunter number to the primary Hunter database (see Attachment D) The majority of the custom tables will

be one leaf including the face letter, and can be up to six pages (three leaves), and rarely up to 14 pages (7 

leaves), including the letter (see attachment B and C for previous samples). The reports for the Dove 

surveys include a cover letter and a single, static, 1-page table to be printed on the reverse side of the 

cover letter. Fold and insert letter and pages into a #10 window envelope, apply intelligent barcode and

deliver to the USPS. The time frame for these letters is late April to early May. There are nine (9) 

templates of the letters. See attachments B, C, and D samples of letterheads, and sample data files and 

record layouts.

Projected page counts for Job 2. Counts will vary from year to year and may increase or decrease from these 

figures.

Number of sets

Pages per set 2 3 4 5 6 7 8 9 10 11 12 13 14 Total

Waterfowl (2 versions) 4047 452 110 34 17 7 3 2 1 1 1 1 2 4,678

Dove (2 versions) * 827 827

Migratory Bird (1 version) 859 30 3 892

Total 5733 482 113 34 17 7 3 2 1 1 1 1 2 6,397

*Static information on the back.

Job 3: Parts Collection Survey Envelope Package Inserts

Envelope package inserts consists of instruction pages on one 81⁄2" x 11" sheet printed on one or both 

sides; and one 4" x 6" envelope request post card preprinted with static information on one side. These 

are provided to the agency only.

There are 3 versions of the instruction pages:

Waterfowl: green paper, 2-sided, approximately 10,000 copies annually

Migratory Bird: yellow paper, 2-sided, approximately 2,000 copies annually

Dove: blue paper, 1 sided, approximately 2,000 copies annually

The envelope request post card is a blue 4" x 6" post card preprinted with static information on one side. 

Approximately 12,000 post cards annually.

Job 4: Invitations to the Online Migratory Bird Harvest Survey

An invitation letter to participate in the online harvest survey are sent out on an approximately

biweekly schedule. These packages consist of a cover letter, print face only, folded and inserted into 

a #10 window envelope. The estimated number of letters is projected to total 275,000 initial contact

letters(Letter Template 11). 

PROGRAMMING/MAIL MERGE: Previous experience has shown start-up programming, testing, 

and software development needs will be required.
Printing and Mailing Letters and Surveys Page 11 of 29

Program 1823-S

A onetime setup charge will be allowed under II. (a). This will be paid once during the contract term

when the initial setup of the contract is complete and is demonstrated to the satisfaction of the

Government. If the contract is terminated during the first year this amount shall be prorated based on 

the number of full months the contract is in force and any excess will be recovered by the 

Government.

NOTE: Normal programming/mail merge costs must be included in the "I. Complete Product" price 

under "Schedule of Prices".

PDF PROOFS: Upon receipt of the actual production files and before starting a production run, the 

contractor is required to submit one “Press Quality” PDF soft proof (for content only) of all elements 

within a job (at the government’s option) using the same Raster Image Processor (RIP) that will be 

used to produce the final printed product. PDF proof will be evaluated for text flow, image position,

and color breaks. Proof will not be used for color match. PDF proofs will be sent via SECURE email 

to: Kathy Fleming at kathy_fleming@fws.gov.

The contractor is to notify Kathy Fleming at a number to be provided after award that the samples are

being emailed.

Contractor is cautioned that the proofs produced must be from the contractor's prepared files for their 

output device and which will be used for final reproduction. It is not acceptable to simply submit

reproductions for the PDF files furnished by the ordering agency.

If there are any author's alterations or delays caused by the Government in the handling of proofs,

it's the contractor's responsibility to notify the GPO in advance of making changes so that an 

extension and/or price adjustment may be made by Contract Modification.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification 

Standards No. 13” dated September 2019.

LETTERS

*Writing, White and colors, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10 or 

at contractor's option:

White, Uncoated Text, basis weight 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60 or

White, Plain Copier, Xerographic plain copier paper, basis weight 20 lbs. per 500 sheets. 17 x 22",

equal to JCP Code O65.

POSTCARD

Blue Index, basis weight 110 lbs. per 500 sheets, 25-1⁄2 x 30-1⁄2", equal to JCP Code K10.

ENVELOPES

White, Writing Envelope, basis weight 24 lbs. per 500 sheets, 17 x 22", equal to JCP Code V20.

PRINTING/REPRODUCTION: At contractor's option, the product may be produced via 

conventional offset or digital printing provided that Quality Level 3 standards are maintained. Final 

output must be a minimum of 150 line screen and at a minimum of resolution of 2400 x 2400 dpi x

1 bit or 600 x 600 dpi x 8 bit depth technology. Digital device must have a RIP that provides an 

option for high quality color matching such as Device Links Technology and/or ICC Profiles.

Common to Jobs 1, 2, & 4: Letters and post cards print face only and/or face and back. Face prints in

black (letterhead, seal, and foot); back of letter, as well as additional leaves (as ordered), print black 
Printing and Mailing Letters and Surveys Page 12 of 29

Program 1823-S

only with static information or combination of static and variable information as mentioned in General 

Description of Jobs.

Jobs 1, 2, & 4: Code 39 barcode (representing Hunter Number) prints in black and is used over Hunter

number in address area in of the letterhead and at the bottom of “Survey Sheet”, see attached samples.

This barcode and associated hunter number on the letterhead must be visible through the window of 

the envelope.

The contractor, at their option, may add a small bar code or production control number to the survey or

letter in an unobtrusive area to facilitate the collation of the letter and survey. The size, form, and 

location of this control number is subject to government approval.

Envelopes – Print in black.

Contractor provided window envelopes must be compatible with the personalized letter described

above so that the Hunter's name and address, Hunter number and corresponding barcode appear in the 

window.

NOTE: Although some flexibility will be allowed regarding envelope design and size, the contractor is 

solely responsible for the envelope printing and construction (including contents) meeting all postal

requirements for entry into the postal system at the best possible presort rates available and adherence

to all U.S. Postal Service (USPS) requirements(for example, the tap test or intelligent barcode 

placement). This includes, but is not limited to, the business reply envelope and any postal service 

design approvals required.

MARGINS: Margins will be specified on the print order or furnished files. No bleeds are anticipated.

The margins and register on the surveys in Job 3 are critical and must remain consistent throughout the

printing to facilitate automated scanning.

BINDING:

Jobs 1, 2, and 4 - Letter fold.

Letters will be inserted into window envelopes as requested on the print order. Window envelopes with

address information must show through the envelope window.

Letters requiring two or more items, must be collated by Hunter number, folded and gathered with #9

business reply envelopes when indicated. Insert all into #10 window envelope with address

information, Hunter number and barcode of Hunter number barcode showing through the envelope 

window.

#10 window envelope – open side, diagonal seam, gummed flap, die cut window 1-1/8" x 4-1/2", with 

rounded corners located on face of envelope and a suitable clear covering affixed to the inside of the

envelope. Placement of the window is to be approximately 7⁄8" from left and 1⁄2" from bottom edges.

#9 business reply envelope with no window - Open side, diagonal seam, gummed flap.
Printing and Mailing Letters and Surveys Page 13 of 29

Program 1823-S

REPORTS: Two reports will be required on each order as follows:

Within 24 hours after files have been run through the NCOA software a report listing all the undeliverable 

and corrected addresses must be generated and electronically transmitted by e-mail to the agency.

Within 24 hours after mailing, the contractor must furnish a copy of the GPO Form 712 and PS Form 

3600-R form to the agency.

These reports must be identified by the program and print order number.

DISTRIBUTION: The contractor will be required to individually mail as well as occasionally

bulk ship.

The contractor MUST notify their local USPS representative prior to mailing to arrange for daily pickups

or mail drops, and to alert the station that there will be large quantities of mail received to eliminate

unnecessary delays.

All expenses incidental to pick up and return of materials, submitting proofs, and furnishing sample

copies must be borne by the contractor.

BULK SHIPMENTS: It is anticipated that the agency will request a small quantity of the individual

letters and post cards which are not personalized with variable information. Refer to BHS orders under

General Description of Jobs. The contractor will provide labels on each shipping container.

These orders will be sent to the following address:

U.S. Fish and Wildlife Service

Attn: Kathy Fleming

Division of Migratory Bird Management

11510 American Holly Drive. Laurel, MD 20708

SINGLE PIECE (SINGLE OR MULTIPLE INSERT) MAIL:

The Government will establish a permit for mailing at the contractor’s mailing post office. This permit

will have to be printed on all window envelopes.

The contractor is cautioned that "Postage and Fees Paid" indicia may be used only for the purpose of

mailing material produced under this contract.

The contractor is required to ensure zip code sequence that allows the Government to receive the most 

economical rate, including carrier routes, 5-digit automation and non-automation routes, and 3-digit zip 

code routes. The contractor must combine all like pieces and presort for the best possible rate. Any

additional postage as a result of the contractor's failure to do this will be recovered from the contractor.

IMPORTANT: Contractor to use the FASTforwardSM, NCOA, or equal change of address system in the 

processing of all individually mailed pieces mailing to addresses within the U. S. The version of 

FASTforwardSM, NCOA, or equal to be employed must apply the corrected (forward to) address on the

mail- piece. The contractor is to make every effort to utilize a system that does not change the address

furnished by the Government. If the Government supplied address is changed, an electronic report MUST

be provided within 24 hours of processing to the Government.
Printing and Mailing Letters and Surveys Page 14 of 29

Program 1823-S

The contractor is required to fill in all applicable items on USPS form(s) and submit in duplicate to the

entry post office. USPS will return a verified copy of USPS form(s) to the contractor. The contractor must

forward a copy to the ordering agency identifying the Program Number, Print Order, and Jacket Number

as appropriate within 24 hours of delivery to the post office.

Certificate of Conformance: When using Permit Imprint Mail the contractor must complete GPO Form

712 - Certificate of Conformance (Rev. 1-85), supplied by GPO and the appropriate mailing statement or

statements, supplied by USPS (a duplicate copy must be submitted to the agency with the copy of the

billing certification) as well as with the final billing submitted to the GPO.

All copies mailed must conform to the appropriate regulations in the USPS manuals for "Domestic Mail"

or "International Mail" as applicable.

The contractor will be required to apply intelligent bar coding on all mailed pieces utilizing the

appropriate software to produce it from the address on the piece. The contractor will also print the

appropriate intelligent barcode on the #9 business reply envelopes.

RECEIPT FOR DELIVERY: The contractor must furnish their own receipts for delivery. These

receipts must include the GPO jacket, program, and print order numbers: total quantity delivered, number

of cartons, and quantity per carton: date delivery made: and signature of the Government agent accepting

delivery. The original copy of this receipt must accompany the contractor's voucher for payment.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of

any job prior to receipt of the individual print order (GPO Form 2511).

One Adobe PDF Digital "soft" proof will be withheld not more than 2 workdays from receipt by the

Government to availability for pickup by the contractor's plant. Note: The first workday after receipt of

proofs by the Government is day one of the hold time. Contractor must not print prior to receipt of an 'OK

to print'. Government representative will provide written proof response via e-mail.

The day after receipt of the data files and print order, production time is five (5) workdays from receipt of

the print order to delivery to USPS.

At the Government’s option, the print order and furnished materials may be emailed to the contractor or 

uploaded to the contractor’s FTP site.

The ship/deliver date indicated on the print order is the date products ordered for shipping/delivery f.o.b. 

destination must be delivered to the destination(s) specified.

Unscheduled material such as shipping instructions, delivery lists, labels, and etc. will be furnished with

each order or shortly thereafter. In the event such information is not received in due time, the contractor

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request

such information.

ATTACHMENTS TO THIS CONTRACT:

A – Examples of Job 1 letterheads

B – Examples of Job 2 letterheads

C – Example of back sheets on Job 2

D – Sample data files and record layouts on the two types of files that will be furnished for Job 2

E – Static letters and static postcard for Job 3

F – Letter Template for Job 4

G – Projected online survey mailing distribution

H – Business Reply Envelopes and window envelope
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Program 1823-S

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest quote by applying the prices quoted in the 

"SCHEDULE OF PRICES" to the following units of production which are the estimated 

requirements to produce one year's work under this contract. These units do not constitute, nor 

are they to be construed as, a guarantee of the volume of work which may be ordered under this 

contract.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

I. A. (1) 46

(2) 46

(3) 47

B. (1) 1

(2) 6

C. (1) 2

(2) 12

(3) 12

D (1) 275

(2) 275

II. A. 1

B. 4
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Program 1823-S

THIS PAGE INTENTIONALLY LEFT BLANK
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Program 1823-S

1. Print Letter (face only) $

2. Print #10 window envelope (face only) $

3. Print #9 Business Reply envelope (face only) $

 JOB 2, per 1,000 Units

1. Print Letter (per side) $

2. Print #10 window envelope (face only) $

SECTION 4. – SCHEDULE OF PRICES

Offers are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with

these specifications.

Quotes for each item listed in its respective format group, as defined in “Section 2 – Specifications,” must

include the cost of all required materials and operations in accordance with these specifications.

Contractor must make an entry in each of the spaces provided. Quotes submitted with any obliteration,

revision, or alteration of the order and manner of submitting offers may be declared non-responsive.

An entry of “NC” (No Charge) shall be entered if offeror intends to furnish individual items at no charge

to the Government.

Quotes submitted with “NB” (No Quote), “NA” (Not Applicable), or blank spaces for an item may be 

declared non-responsive.

The Contracting Officer reserves the right to reject any quote that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are

inconsistent or unrealistic in regard to other prices in the same quote or to GPO prices for the same

operation if such action would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional

parts of 1000 will be prorated at the per-1000 rate.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

 I. COMPLETE PRODUCT: Prices quoted shall include the cost of all required materials and

operations, including programming/mail merge necessary for the complete production and

distribution of the product listed in accordance with these specifications including, but not limited to 

data processing, printing, paper, envelopes, folding, collating, inserting into envelopes/containers, 

and distribution (except for Items under II. A. & B.).

A. JOB 1, per 1,000 Units

B.

(Initials)
Printing and Mailing Letters and Surveys Page 18 of 29

Program 1823-S

C. JOB 3, per 1,000 Units

1. Print Letter (face only) $

2. Print Letter (face and back) $

3. Postcards (face only) $

D. JOB 4, per 1,000 Units

1. Print Letter (face only) $

2. Print #10 window envelope (face only) $

II. ADDITIONAL OPERATIONS:

A. One time charge for the start-up programming, testing, and software development $ __

NOTE: Charges will be allowed under II. A. when the contractor has successfully completed all

necessary preliminary work on the contract and demonstrated to the satisfaction of the government

that this has in fact occurred. This includes but is not limited to any form design or alterations, file

processing capability, and mail processing as specified in this contract. Should the contract be

terminated during the first year for convenience or default the amount of this charge will be

prorated based on the number of full months the contract is in force.

B. Computer data processing/system timework, per hour $

NOTE: For data processing/system timework, a timework charge will be permitted. "Timework"

must be supported by a statement outlining in detail the operation for which payment is claimed.

Timework for up to 3 hours for author's alterations (aa's) may be signed off by the agency on the

billing certification. Timework which exceeds three hours or for other than aa's will only be allowed

under exceptional circumstances and must be specifically authorized by the Contracting Officer using 

a subsequent contract modification(s). In case of dispute the Contracting Officer reserves the right to

be the final judge as to the operation and/or number of hours chargeable under II. B.

 (Initials)
Printing and Mailing Letters and Surveys Page 19 of 29

Program 1823-S

SHIPMENT(S): Shipments will be made from: City __________________, State ____________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the offeror has 

selected the city and state shown below in the address block, and the quote or offer will be evaluated and the 

contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be 

responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Offeror hereby acknowledges amendment(s) number(ed)_____________________.

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this Quote is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the

offeror) from the date for receipt of quotes, to furnish the specified items at the price set opposite each item, 

delivered at the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day quote acceptance period may result in expiration of the quote prior to 

award.

OFFEROR’S NAME AND SIGNATURE: Unless specific written exception is taken, the offeror, by 

signing and submitting a quote, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms – Publication 310.2. When 

responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” 

including initialing/signing where indicated. Valid electronic signatures will be accepted in accordance with 

the Uniform Electronic Transactions Act, §2. Electronic signatures must be verifiable of the person 

authorized by the company to sign quotes."

Failure to sign the signature block below may result in the quote being declared non-responsive.

Offeror: 

______________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

 ______________________________________________________________________________________

(Street Address)

 ______________________________________________________________________________________

(City – State – Zip Code)

By: ______________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Quote) (Date)

 _______________________________________________________________________________________

 (Person to be Contacted) (Telephone Number) (Email)

FOR GPO USE ONLY

Contracting Officer Review________ Date_________ Certifier__________ Date__________
Printing and Mailing Letters and Surveys Page 20 of 29

Program 1823-S

 

1823-S ATTACHMENT A - 2 of 4 JOB 1 LETTERS

1823-S ATTACHMENT B - 2 of 9 JOB 2 LETTERS
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Program 1823-S

 

ATTACHMENT C – JOB 2 (2 of 3 Sample Letters) Variable and Static backside (Dove) letters.
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Program 1823-S

ATTACHMENT D – 1 of 3 - JOB 2 - FILE LAYOUTS AND SAMPLE FILES
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Program 1823-S

ATTACHMENT D – 2 of 3 - JOB 2 - FILE LAYOUTS AND SAMPLE FILES
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Program 1823-S

ATTACHMENT D – 3 of 3 - JOB 2 - FILE LAYOUTS AND SAMPLE FILES
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1823-S ATTACHMENT E – 1 of 3 JOB 3 STATIC LETTERS AND STATIC POSTCARD
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Program 1823-S

1823-S ATTACHMENT E - 2 of 3 JOB 3 STATIC LETTERS AND STATIC POSTCARD

1823-S ATTACHMENT E - 3 of 3 JOB 3 STATIC LETTERS AND STATIC POSTCARD
Printing and Mailing Letters and Surveys Page 27 of 29

Program 1823-S

1823-S ATTACHMENT F - JOB 4 LETTER TEMPLATE

1823-S ATTACHMENT F - JOB 4 LETTER TEMPLATE
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Program 1823-S

1823-S ATTACHMENT G - JOB 4 PROJECTED ONLINE SURVEY MAILING DISTRIBUTION

ATTACHMENT G - JOB 4. Approximate distribution of printing and mailing invitation letters for the 

online harvest survey. This information is based on historical distribution and the expected total of 275,000 

letters. It does not guarantee future requirements.

Half-month period Online invitation letters

09 -- 1 16,298

09 -- 2 42,322

10 – 2 61,202

11 -- 1 50,495

11 -- 2 32,444

12 -- 1 12,510

` 12 – 2 (missing data)

01 -- 1 34,341

01 -- 2 9,894

02 – 1 4,313

02 -- 2 3,747

03 -- 1 4,232

03 -- 2 2,694

04 – 1 (missing data)

04 – 2 54

05 -- 1 457

Total ` 275,003
Printing and Mailing Letters and Surveys Page 29 of 29

Program 1823-S

1823-S ATTACHMENT H – JOBS 1, 2, or 4 – BRE AND WINDOW ENVELOPES