I. COMPLETE PRODUCT:

(a) Quantity - Up To and Including 400 Copies

(1) Makeready...........................per page.............. 47,747 - $ $0.00 3.49 $ $166,637.03 $3.98 $190,033.06 0.80 $ $38,197.60 $8.00 

(2) Running, per page.............per 100 copies...... 52,078 - $ $0.00 3.23 $ $168,211.94 0.49 $ $25,518.22 0.85 $ $44,266.30 1.00 $ 

(b) Quantity - Over 400 Copies

(1) Makeready...........................per page.............. 14,259 - $ $0.00 3.49 $ $49,763.91 $2.01 $28,660.59 2.35 $ $33,508.65 $8.00 

(2) Running, per page.............per 100 copies...... 132,114 - $ $0.00 3.23 $ $426,728.22 0.46 $ $60,772.44 0.75 $ $99,085.50 1.00 $ 

II. PAPER:

(1) White Offset Book (50 lbs) 92,096 - $ $0.00 1.25 $ $115,120.00 0.743 $ $68,427.33 1.45 $ $133,539.20 2.00 $ 

III. ADDITIONAL OPERATIONS:

(a) Shrink-film wrap.....per package 88,703 - $ $0.00 0.04 $ $3,548.12 0.16 $ $14,192.48 0.35 $ $31,046.05 0.20 $ 

(b) ULC Stitch with one wire...per book/pamphlet 10 - $ $0.00 1.00 $ $10.00 0.54 $ $5.40 0.15 $ $1.50 1.00 $ 

(c) Pallets....per pallet 23 - $ $0.00 15.00 $ $345.00 $26.00 $598.00 45.00 $ $1,035.00 50.00 $ 

IV. DELIVERY AND STORAGE:

(a)

Additional delivery destinations (6 or more)...per destination 12 - $ $0.00 50.00 $ $600.00 15.00 $ $180.00 65.00 $ $780.00 10.00 $ 

(b)

Storage of undelivered inventory....per pallet location/per month 16 - $ $0.00 25.00 $ $400.00 20.00 $ $320.00 75.00 $ $1,200.00 100.00 $ 

TOTAL OFFER : $0.00 $931,364.22 $388,707.52 $382,659.80 

DISCOUNT : 0.0% - $ 0.25% 2,328.41 $ 5% 19,435.38 $ 1.5% 5,739.90 $ 2% 

$ 

NET OFFER : - $ 929,035.81 $ 369,272.14 $ 376,919.90 $ 

$ 

Awarded

Prepared by KDReviewed by MS

C

COST 

UNIT PRICE COST UNIT PRICE

Program 5544-S Contract Period: October 1, 2022 through September30, 2023 plus two option yearsTITLE: IRS Training Publications

ITEM DESCRIPTION BASIS OF AWARD

McDonald & Eudy 

Printers Inc. 

Temple Hills, MD

NPC, Inc, Claysbury, PA The PA Hutchison Company, Mayfield, PA SPOT Printing, Oakbrook Terrace, IL West Shore Pr

Mechanicsbur

UNIT 

PRICE COST UNIT PRICE COST UNIT PRICE
Program 5544-S Page 1 of 21

Specifications by MS

Reviewed by CS

U.S. GOVERNMENT PRINTING OFFICE

Chicago regional Office

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

IRS Training Publications

As requisitioned from the U.S. Government Printing Office (GPO) by the

IRS NDC

Single Award

BID OPENING: Bids shall be opened at 2 p.m. prevailing Chicago, IL time on

September 23, 2022.

at the U.S. Government Publishing Office, Chicago. 

Due to the COVID-19 pandemic, this will NOT be a public bid opening.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders MUST submit email bids to bidschicago@gpo.gov for this solicitation. See also “ADDITIONAL 

EMAILED BID SUBMISSION PROVISIONS” below.

No other method of bid submission will be accepted at this time. 

The contract number “5544-S” and bid opening date “September 23, 2022” must be specified in the subject line 

of the emailed bid submission. Bids received after “2:00 p.m. Central” on the bid opening date specified above 

will not be considered for award

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following:

1. Illegibility of bid.

2. Emails over 10 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2.
IRS Training Publications Page 2 of 21

Program 5544-S 

When responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF 

PRICES,” including initialing/signing where indicated. Valid electronic signatures will be accepted in accordance 

with the Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable of the person 

authorized by the company to sign bids.

NOTE: Bidder must use the exact bid pages in “SECTION 4. – SCHEDULE OF PRICES,” (pages 17-19) and 

MUST NOT substitute their own bid formatting in their submitted bid. Substitution may result in a determination 

of the bid as non-responsive.

CONTRACT TERM: The term of this contract is for the period beginning October 1, 2022 and ending 

September 30, 2023 plus up to 2 optional 12-month extension period(s) that may be added in accordance with 

the “Option to Extend the Contract Term” clause in this contract.

NOTE: Section 4.-Schedule of Prices has been revised. Other related changes from the previous 

specifications are scattered throughout. Bidders are cautioned to familiarize themselves with all provisions 

of these specifications before bidding.

INFORMATION: For questions about these specifications contact Mike Szopo at 312-353-3916 x4 or

mszopo@gpo.gov. Questions about these specifications should be forwarded at least 1 workday before the 

Bid Deadline, in order to be addressed prior to bid submission.

Email requests for new award information (available approximately 2 weeks after bid opening) to GPO Chicago 

Front Desk at kdodson@gpo.gov. 

Doing Business with GPO Customer Services During the Coronavirus Pandemic:

Contractors should continue performance on contracts. Contractors must continue to fully comply with the terms 

and conditions of these contracts. Deliveries, proof approvals, and press sheet inspections for agencies may be 

impacted. It is requested that contractors contact a Government employee at the delivery location to confirm their 

availability to receive prior to shipping. 

Schedules and other adjustments will be made in accordance with GPO Contract Terms. Caution should be used 

to safeguard all products should any delivery delays be imposed by the Government.

As a reminder, contractors must furnish contract compliance information required in accordance with GPO 

Contract Terms, Contract Clause 12: Notice of Compliance With Schedules.

Contractors should immediately contact your GPO contract administrator(s) and/or contracting officer(s) to 

identify impacted orders if any delay is anticipated, including temporarily closure of a production facility or the 

planned suspension of any services.

If you have any questions on a particular contract, please contact the Customer Services contract administrator 

and/or contracting officer for your contract (best method of communicating with them is via email). Office team 

e-mail addresses can be found at https://www.gpo.gov/how-to-work-with-us/agency/services-foragencies/procurement-services-team. 
IRS Training Publications Page 3 of 21

Program 5544-S 

SECTION 1.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised September 2019). 

GPO Contract Terms, Forms and Standards information for contractors can be found on the GPO website at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards. The GPO Contract Terms publications 

noted above can be downloaded from the GPO website at the following: https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/contractterms2018.pdf and https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf. 

DOING BUSINESS WITH GPO: Contractors wishing to do business with the GPO are referred to the GPO 

web site http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors, where one can register as a 

GPO contractor using the ‘GPO Contractor Connection’ link in accordance with the furnished instructions on 

this page.

NOTE: Prospective and existing GPO contractors are to note that as of January 1, 2008, all contractors seeking to 

do business with GPO must first complete and thereafter maintain the accuracy of their GPO Contractor 

Connection registration with the following mandatory taxpayer information boxes: “EIN/TIN #” Employer 

Identification Number of Taxpayer Identification Number): “Subject to Backup With-holding” (See IRS Form W9, available for download at http://www.irs.gov/pub/irs-pdf/fw9.pdf.) GPO will withhold payment of invoices for 

work completed by any contractor who fails to provide this tax data in GPO Contractor Connection. Such 

invoices will be declared ineligible for payment until all requirements for payment, including providing this tax 

data in GPO Contractor Connection, have been satisfied.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is printing. Bidders 

who must subcontract this operation will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Level: 

(a) Printing Attributes -Level III.

 (b) Finishing Attributes - Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

ATTRIBUTE SPECIFIED STANDARD

P-7. Type Quality and Uniformity Furnished electronic files

P-8. Halftone Match Furnished electronic files
IRS Training Publications Page 4 of 21

Program 5544-S

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor's 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

POSTAWARD CONFERENCE: At the Government’s option, a postaward conference may be held at the 

contractor’s plant or via phone conference call. One or more Government representatives will attend. Contractor 

will be required to provide the on-site meeting area and have representatives available from all areas of 

production. Security requirements as well as all aspects of end-to-end production requirements and milestones 

may be discussed. No additional charge will be allowed for this requirement.

PLANT PRODUCTION INSPECTIONS: The Government reserves the right to have plant inspections at any 

time during the contract. These may be to inspect press sheets but may also be to review other aspects of 

production.

Press sheets may be inspected at the contractor’s plant at the start of production for quality conformance. Note: A 

press sheet inspection is for the purpose of setting specific standards that are to be maintained throughout the 

entire run. It does not constitute a prior approval of the entire run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers. The control bars must show areas consisting of 3/16 x 3/16” minimum solid color patches; 

tint patches of 25, 50, and 75%; dot gain scale (such as Brunner, GATF, GRETAG, or RIT), and gray balance 

patches for process color (if applicable).

Inspection is restricted to between 7:00 am and 7:00 pm, and cannot be scheduled for weekends or federal 

holidays.

If press inspections are waived, the contractor must assume responsibility for the accuracy and quality of the 

finished product.

If press inspections are required, it will be so indicated on the print order. Contractor will be required to provide 

the Government with the date and time of press inspection at the time of placement of the order or shortly 

thereafter. If possible, contractor should try to provide a minimum 2 workday notice. It is understood that due to 

the short production time in this contract, that might not always be possible.

RIGHTS IN DATA: The term “data” as used herein, includes all information in connection with the supplies 

and operations under the contract herein, including but not exclusive to, magnetic tapes, disks, or other magnetic 

or similar media, transmissions of or access to any digitized information, and any other data information furnished 

to or accessed by the contractor, or produced by the contractor.
IRS Training Publications Page 5 of 21

Program 5544-S

All data, whether produced in the performance of this contract or delivered by the Government to the contractor 

for use during the performance of the contract, shall be the sole property of the Government. The contractor shall 

have no rights at common law or equity and may not establish any statutory copyright in such data. The contractor 

shall not sell, publish, copy, or distribute any such data, in whole or in part, (other than as required by the terms of 

this contract), without the express written consent of the Government. 

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed 3 years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. See 

also “Economic Price Adjustment” for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next 

period. Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or 

to paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from October 1, 2022 and ending September 30, 2023, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending July 1, 2022,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.
IRS Training Publications Page 6 of 21

Program 5544-S 

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

"Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items" in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913 for All Paper will apply to all paper required under this contract.

2. The applicable index figures for the month of September 2022 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the month 

being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance 

with the following formula:

% = 100 x 

index base

index base x ___

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor's bid prices for line items III. (a) and (b) in 

the Schedule of Prices and will be effective on the first day of any month for which prices are to be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under 

any law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change 

in cost to the contractor, but shall be computed as provided above.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by individual "Print Orders" for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from October 1, 2022 and ending September 30, 2023

plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the 

terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A 

print order shall be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal Service 

mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued 

in accordance with the clause entitled “Ordering”. 
IRS Training Publications Page 7 of 21

Program 5544-S 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract; if the Government’s requirements for the items set forth herein do not result 

in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable 

price adjustment under this contract. The Government shall not be required to purchase from the contractor, 

requirements in excess of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time are to be completed 

by the contractor within the time specified in the order. The rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

When production covered by this contract is required before the dates specified under this contract, and the 

contractor will not accept the accelerated schedule, the Government may procure this requirement from another 

source for that accelerated schedule.

The Government may issue orders which provide for shipment/delivery to, or performance at, multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract.

OPTIONS: Whenever an option is indicated in the specifications, it is the Government's option, not the 

contractor’s, unless it is specifically stated otherwise.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following: 

1. Illegibility of bid. 

2. Emails over 10 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location. 

PAYMENT: Submit invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

CONTRACTOR’S INVOICE FOR PAYMENT MUST BE ITEMIZED IN ACCORDANCE WITH THE 

SCHEDULE OF PRICES AND ISSUED TO GPO WITHIN 10 WORKDAYS AFTER COMPLETION OF 

EACH INDIVIDUAL PRINT ORDER. FAILURE TO ITEMIZE IN ACCORDANCE WITH THE 

SCHEDULE OF PRICES OR ISSUED TO GPO WITHIN 10 WORKDAYS AFTER ORDER 

COMPLETION MAY RESULT IN DELAYED PAYMENT. 
IRS Training Publications Page 8 of 21

Program 5544-S

In addition, contractor is required to email delivery receipts and final invoice in PDF format to originator of each 

GPO Form 2511 print order. All documents should be in one PDF file. Originator’s email address will be found at 

the bottom of each GPO Form 2511 print order. Subject line of the email will be the print order number.

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers, total quantity shipped and/or delivered, number of 

cartons and quantity per carton; date delivery made; and signature of the Government agent accepting delivery. 

Original copy of these receipts or other acceptable proof must accompany the contractor’s voucher for payment.
IRS Training Publications Page 9 of 21

Program 5544-S 

SECTION 2.- SPECIFICATIONS

SCOPE: These specifications cover the production of loose-leaf books requiring such operations as receipt of 

electronic files, electronic prepress, printing in one color, shrink-wrapping, labeling, packing and distribution. 

TITLE: IRS Training Publications.

Although this is an option year contract, all estimates, averages, etc., are based upon one year’s production.

FREQUENCY OF ORDERS: Approximately 170 print orders per year. It is expected that orders will be placed 

throughout the year. As many as 25 orders may be placed in any one 5 workday period. Contractor may be 

required to produce as many as 2,000,000 impressions in any one 5 workday period.

Quantities up to and including 400 copies: approximately 55% of orders

Quantities over 400 copies: approximately 45% of orders

QUANTITY: Approximately 10 to 8,000 copies per order. Occasionally, an order may be less than 10 copies or 

may exceed 8,000 copies. 

NUMBER OF PAGES: Approximately 10 to 2,500 text pages. Occasionally, the number of pages may be less 

than 10 or may exceed 2,500. An occasional order may require a separate cover.

Number of Copies Est. % of Orders Number of Pages Est. % of Orders

Less than 200 35% Up to 100 22% 

201 to 400 18% 102 to 300 33% 

401 to 999 28% 302 to 600 34% 

1,000 to 3,999 18% 602 to 1,000 8% 

4,000 to 8,000 1% Over 1,000 3% 

 

Quantities indicated on the print order are exact quantities. Shortages are not allowed and contractor will be 

required to reprint to make up shortages.

TRIM SIZE: 8-1/2 x 11".

GOVERNMENT TO FURNISH: 

Furnished Files: Electronic files in Adobe Acrobat PDF (RGB) format, created in a Windows platform, will be 

furnished via email or sent to contractor administered FTP. Files will be encrypted using SecureZIP by PK Ware.

Contractor must be able to use the latest version of Adobe Acrobat as well as be backwards compatible. At the 

Government’s option, electronic files may be furnished on media such as CD-ROM or sent to contractor’s FTP 

site. 

Fonts may not always be furnished. Contractor must maintain an extensive library of fonts for possible use during 

production of this contract. 

Furnished Fonts: Fonts provided, if any, (see “CONTRACTOR TO FURNISH”) are the property of the ordering 

agency and are provided for use on this contract only. Using the furnished fonts for any job other than the one for 

which the fonts were submitted violates copyright law. All fonts should be eliminated from contractor archive 

immediately after completion of the production run.
IRS Training Publications Page 10 of 21

Program 5544-S 

Print Order (GPO Form 2511). Print orders will generally be sent via email or to contractor administered FTP site. 

Contractor must be able to accept via email and/or contractor administered FTP. 

IRS Carton Labels: Electronic files in Adobe Acrobat PDF format. See items #2 through #4 below for additional 

information.

Government Bills of Lading: See “DISTRIBUTION” regarding Government Bills of Lading (GBL’s). 

The following material will be furnished for use in distribution:

1. Distribution list. Distribution List (Form 2040 F/T) or other distribution list will be furnished. 

Distribution list will contain the names, addresses and quantity per address. Distribution lists will 

be provided primarily in electronic format (Excel, Word, PDF). At the Government’s option, 

distribution lists may be furnished as hard copy or as faxed. In most cases the distribution list will 

be sent via email to the contractor. Contractor must be able to accept via email. 

2. Electronic file for IRS Package/Carton Labels (IRS Form 6153) specific to each order. This label 

is furnished partially completed (customized for the individual print order). These labels must be 

reproduced by the contractor on white stock. These labels may contain barcodes and may NOT be 

reduced in size by the contractor. Contractor will be required to complete parts of the label as 

needed. (Delivery address may be printed on the label(s) or may be required to be inserted by the 

contractor, carton number of total (e.g., 1 of 3, 2 of 3, 3 of 3) in shipment, and similar.) At the 

Government’s option, labels may be furnished as a hard copy, as a faxed copy, or sent via e-mail. 

Sometimes, more than one label may be furnished and contractor must take care to use the correct 

label for the correct destination. This is used in addition to other required outer labels. These 

labels are plain paper (no adhesive).

3. Training Materials Label (IRS Document 6310). Labels are 8.5 x 5.5". Every carton requires 

application of this label. PDF of these labels will be provided by IRS either at the beginning of 

the contract or with each order. This label must be laser printed (or copied) on orange paper. This 

label does not require any completion by the contractor. These labels are plain paper (no 

adhesive).

4. List of recipients for email notification of shipping. This list will be furnished to the contractor at 

the beginning of the contract. Currently there are approximately 5 recipients for email 

notification. This quantity will change (increase or decrease) during the term of the contract. 

Contractor will be required to up-date their data base as changes are made. Contractor must notify 

the entire list of e-mail recipients on the same day that shipping is made. The information 

required in the e-mail includes the Print Order Number, Ship Date, and all shipment tracking 

numbers associated with the job. Notification must be sent on every print order unless specified 

otherwise. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications.

The contractor is required to have Internet access provided through an Internet Service Provider, an email 

account, and a web browser equivalent to Internet Explorer 6.0 or Microsoft Edge. The contractor is also required 

to have Adobe Acrobat 9.1 (or higher) software (not Adobe Reader). The contractor is required to purchase 

SecureZIP by PK Ware. The contractor must furnish an email address for the IRS to email the forms mentioned 

above.

The contractor must be able to send and receive password-encrypted, zipped files via email. The contractor must 

have established a secure FTP site to receive files. The FTP site must be administered by the contractor.
IRS Training Publications Page 11 of 21

Program 5544-S 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure accurate output of the required reproduction image. Any errors, 

media damage or data corruption that might interfere with proper file imaging must be reported to the Agency and 

Mike Szopo at 312-353-3916 x4 in sufficient time to comply with the shipping schedule. The contractor shall 

create or alter any necessary trapping, set proper screen angles and screen frequency, and define file output 

selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned 

Quality Assurance Through Attributes Program (QATAP) quality level. Contractor must maintain the latest 

version of all programs and operating systems used in this contract as well as maintain backwards-compatibility. 

COMPOSITION: Type and rules generated from furnished electronic media must be produced on a high 

resolution output device producing quality equal or better than an image resolution of 600 dpi.

Proofs will NOT be required. The contractor will be responsible for performing all necessary proofreading to 

insure that the final product is in conformity with the electronic files submitted.

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September

2019 and any amendments thereto.

White Offset Book, basis size 25 x 38", 50-60 lbs. per 500 sheets, equal to JCP Code A60.

BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification Standards, No. 13, dated 

February 2020. Prospective bidders should carefully read this publication as the applicable standards within 

become an integral part of this contract. The document is posted at https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards along with a list of major revisions.

PRINTING: Text prints head to head, head to side, or one side only in black ink. 

At contractor’s option, the products in these specifications may be produced via conventional offset or digital 

printing, provided that Quality Level 3 standards are maintained. Final output must be a minimum of 150 line

screen and at a minimum resolution of 1200 x 1200 x 1 dpi or 600 x 600 x 4 bit depth technology.

MARGINS: Per copy or file. No bleeds. 

IDENTIFICATION MARKINGS: Identification markings such as register marks, ring folios, rubber stamped 

jacket numbers, commercial identification marks of any kind, etc., except GPO imprint, form number, and 

revision date, carried on copy or film, must not print on finished product.

BINDING: 

Collating: Collate text pages. Trim 4 sides as needed. At the contractor’s option, collating can be either manual or 

electronic (such as when using Adobe Acrobat software). Electronic collating of pages is considered to be the 

equivalent of manual collating for the purposes of this contract. No additional charges will be allowed for 

collating, whether manual or electronic. No additional charges will be allowed for trimming.

Drilling: It is anticipated that approximately nearly all orders will require drilling, and that only an occasional 

order will not require drilling. Follow drilling instructions on the furnished GPO Form 2511 print order. Most 

orders are expected to drill three 3/8”, 5/16, or 1/4” diameter round holes, 4-1/4” center to center, centered on the 

left 11” side, with center of holes to be 3/8” from bind edge of product. If the hole size is not specified on the 

print order, use 3/8” diameter holes. No additional charges will be allowed for drilling. 
IRS Training Publications Page 12 of 21

Program 5544-S 

Stitching: An occasional order may require ULC stitching, usually in an order for books up to 200 pages. When 

ordered, stitch with one wire stitch in the upper left corner. Additional charges will be allowed in the “Schedule of 

Prices” for stitching.

Shrink Film Wrapping and Chipboard Backing: Most orders will require shrink film wrapping per each book 

ordered. When shrink film wrapping is required, the contractor must include a chipboard backing at the back of 

the publication before shrink film wrapping. Chipboard backing must be at the back only. The front cover page of 

the publication must be visible through the shrink film wrap. Occasionally, orders will require the contractor to 

shrink film wrap a specific number of copies per wrap. Follow instructions as provided on each print order, or per 

other agency instructions.

Additional charges will be allowed in the “Schedule of Prices” for shrink film wrapping. No additional charge 

will be allowed for the chipboard backing. 

LABELING AND MARKING: IRS label forms will be used in lieu of the GPO Form 905 Label. Contractor to 

laser print two different carton labels for each print order. Labels are 8.5” x 5.5”. Labels will be provided in PDF 

format. One label will be printed on standard white copy paper. The other label will be printed on orange paper. 

Carton labels must be adhered to the cartons as instructed and may not be reduced in size.

Failure to follow labeling and packaging requirements will result in rejection of shipment at destination, or 

correction at contractor’s expense. 

As an exception to GPO Contract Terms (GPO Pub. 310.2), the Government may chose to correct improper, 

partial, or incorrect labeling, and charge all costs to the contractor. No additional charges will be allowed for the 

labeling and marking requirements. The packing charges must include the costs of these operations.

IRS Package/Carton Labels (IRS Form 6153) are required for each order. A partially completed form (or forms) 

customized for that print order will be furnished with each print order. This may be furnished as hard copy, fax, or 

via e-mail. Contractor must reproduce the forms on WHITE STOCK. Contractor must reproduce the forms and 

complete the required information. Note that although contractor may be able to preprint some of the information 

prior to reproducing, other information such as the carton number in the total must be added afterwards. 

Sometimes more than one form will be furnished for reproduction. Usually, these will then have different 

addresses in the “Deliver To:” area. Sometimes that area will be completed by the IRS and sometimes the 

contractor will need to complete that area from the information on the distribution list. Contractor must take care 

that the correct forms are used for the correct destinations. All information completed by the contractor must be in 

black ink. Contractor must affix a label to one end of each shipping container. All labels must be visible after 

being palletized. No additional labels, bar codes, or addresses to be attached on palletized shipments.

IRS Training Materials Labels (IRS Document 6310) are required for each order. These are to identify the

materials therein as training materials. Contractor is NOT required to make any entries on these labels. Cartons 

must contain one label, 8.5” x 5.5", on one long side, and envelopes must contain one label each, affixed to the 

back.

Contractor must consolidate all shrink wrap packages going to the same destination, matching the first 5 digits of 

the 9-digit number on the inner wrap labels with the 5-digit number on the outer wrap label. For example, 

contractor will take all inner shrink film wrapped packages with “10000” as the first five digits of the 9-digit 

number on the label. These packages will be consolidated into one or more shipping containers (as required) and 

contractor will affix the outer label that has the matching 5-digit number; in this example “10000”. If more than 

one container is required, contractor will be required to duplicate the outer label at no additional cost. Multiple 

shipping containers to a single destination must specify Box __ of __ on the label and on a contractor furnished 

packing list that must be included in each container.
IRS Training Publications Page 13 of 21

Program 5544-S 

Each package must be clearly labeled with the GPO Jacket Number, Program Number, Print Order Number, IRS 

Requisition Number, Training Publication Number (including date) and quantity therein. All of the information 

must be included on the label.

Contractor must generate all required small package carrier labels and paperwork. Contractor will be required to 

complete all furnished Government Bills of Lading (when applicable). No additional charges will be allowed for 

these requirements.

PACKING: Do not mix different print orders within any form of packing. Each form of packing whether 

envelope, padded bag, container, or pallet must be for the individual print order. Contractor may have more than 

one print order with the same destination(s). These are to be kept separate; they are NOT to be combined.

Shrink film wrap individual books or quantities as required. (See “BINDING”).

Insert single or multiple copies up to 200 leaves into kraft envelopes. For quantities over 200 leaves up to 12 lbs., 

pack in padded shipping bags, and over 12 lbs. up to 32 lbs., pack in shipping containers. Shipping container must 

not exceed 32 lbs. when fully packed. Use only new corrugated or solid fiberboard containers with a minimum 

bursting strength of 275 psi. 

Shipping containers for shipments to NDC, Bloomington, IL must be 17-1/2 x 11-1/2 x 7-1/4”. This is the 

only acceptable size container – NO EXCEPTIONS. Container size to other destinations is not critical.

Do NOT mix different orders within a container. Pack suitably to prevent damage during transit. 

No additional charges will be allowed in the schedule of prices for packing other than the line item for palletizing.

PALLETIZING: Quantities per each destination of a single publication that weigh 750 lbs. or more must be 

palletized. Do NOT mix different publications on a single pallet – all containers on a pallet must be the same 

publication. Do not mix different publications to get a full pallet. Do not have more than one partial pallet of the 

same publications title in a shipment. 

The IRS has specific pallet requirements that must be followed:

Cartons must be securely fastened to the pallet to prevent movement but permit removal without damage to the 

cartons. Pallets shall contain 54 cartons and be stacked, 9 cartons to a layer, 6 layers high, in reverse layer pattern, 

with maximum height including pallet of 60”.

Except for size, pallets for IRS must conform with Federal Specifications NN-P-71C, and any amendments 

thereto as follows: Type III, Group 2 or 3, four way (partial) flush pallet, size L48” x W40”, with a single center 

stringer. Full entry must be on the 40” width. Do NOT use metal strapping or pallet caps for securing material.

This is the only type of pallet that will be accepted by IRS. Incorrect pallets must be corrected. As an exception to 

GPO Contract Terms (GPO Pub. 310.2), the Government may chose to correct packaging and palletizing 

deficiencies and charge all costs to the contractor.

Failure to follow palletizing requirements will result in rejection of shipment at destination, or correction 

at contractor’s expense. 

See IRS pallet attachment at end of specifications.

DELIVERY AND STORAGE: An occasional order may require delivery to more than 5 destinations.

An occasional order may require a “hold” on delivery for all or part of the quantity after printing.
IRS Training Publications Page 14 of 21

Program 5544-S 

GPO SAMPLES: Mark package with Program Number and Print Order Number. GPO samples are to be shipped 

at the same time as the scheduled shipment/delivery and cannot be deducted from the total quantity ordered. 

Deliver sample copies by the most economical method. No additional charge will be allowed for GPO samples.

No GPO samples should be sent for orders marked for “Official Use Only.”

GPO “VERIFICATION OF DELIVERY”: Contractor MUST email delivery verification information to 

VerifyChicago@gpo.gov WITHIN 24 HOURS OF DELIVERY. Enter Program and Print Order numbers in the 

subject line, and in the body of the message indicate the method of shipment and the delivery date. If a contract 

specifies a shipping method of F.O.B. Contractor City (at government’s expense), enter the date of shipment. If 

a contract specifies F.O.B. Destination (at contractor’s expense), enter the date of delivery. If a contract specifies 

a combination of both methods, include all shipping and delivery dates. Failure to provide this information for 

each print order may result in delayed payment of invoices.

DISTRIBUTION: 

Ship/Deliver F.O.B. Contractor’s City (at Government’s expense): 

Shipping to various destinations throughout the United States. Most orders will have a bulk shipment to 

Bloomington, IL. Generally each order will have multiple destinations. For most orders, the number of 

destinations range from 2 to 12. Occasionally, additional destinations may be required. It is unusual for the total 

number of destinations to exceed 20.

Shipments Up to 750 lbs. per destination per print order. Shipments that are up to 750 lbs. per individual 

destination on a print order are to be shipped via the Government’s designated small package carrier. Contractor 

must use the small package carrier designated by the Government. The designated carrier may change during the 

term of the contract. The Government will provide the contractor with the account number to be used. Contractor 

MUST use this account number for these shipments. This account number can only be used for IRS designated 

shipments under this contract. The account number cannot be used for private use. It cannot be used for any other 

contracts unless those are IRS contracts where its use is specifically authorized. 

Occasionally, the contractor will be required to use an expedited delivery service, such as an overnight service for 

a portion or all of a print order. This is not covered under the IRS shipping account. For destinations specifically 

designated on the print order, contractor is to deliver reimbursable using the service designated on the print order 

(e.g., overnight delivery by 10:30 a.m., two day, etc.). Contractor must deliver at their expense and they will 

be reimbursed for the actual shipping charges. Contractor will be required to submit a copy of the carrier’s 

billing with their invoice for reimbursement. Do NOT send orders using other than the IRS account number 

unless the expedited service is specially authorized on the print order.

Shipments over 750 lbs. per destination per print order. Shipments that are over 750 lbs. are to be sent via freight 

carriers. The IRS will provide the Government Bill(s) of Lading (GBL’s) for each required destination per print 

order. It is not anticipated that “blank” or “partially completed” GBL’s will be provided for general use under this 

contract but rather that IRS GBL’s will be provided per print order when required. At the Government’s option, 

these GBL’s may be provided as hard copy, via fax, or via e-mail. It is anticipated that email will be most often 

used and contractor must be able to accept via this means. If GBL’s are furnished, specific instructions will be 

furnished with them which the contractor must follow. Contractor must use the Government designated carrier. 

Use of a carrier other than the designated carrier, without the express permission of the IRS, is not authorized. 
IRS Training Publications Page 15 of 21

Program 5544-S 

The IRS will not pay for shipping charges for other than their designated carrier(s). It is anticipated that GBL’s 

will be furnished via email two days in advance of shipment. GBL’s may be accompanied by instructions for 

“distribution” as well as the designated carrier. Contractor must follow those instructions. GBL’s are obligating 

documents and GBL’s furnished for one print order under this contract cannot be used for another agency, 

contract, print order, shipment, or any other use. All unused GBL’s must be returned to the IRS point of contact as 

designated on the GPO Form 2511 Print Order or as otherwise instructed. If GBL’s are furnished via email, then 

an email notification of GBL numbers not used will be acceptable. 

NOTE: Contractor is not to combine shipments from one print order with another, even if going to the same 

destination(s). All print orders must be considered individually. This applies to all shipments – whether sent via 

small package carrier or via Government Bill of Lading.

Deliver F.O.B. Destination (at contractor’s expense) to: 

1 GPO sample of each U.S. Government Publishing Office

production item to: Chicago Regional Office

 Attn: (Program #) and (Print Order #)

 Chicago, IL 60654 area address – to be provided after award

An occasional order may require a delayed delivery and storage at the contractor’s facility for up to a specified 

period of time not to exceed 30 days. 

EMAIL NOTICES: In addition to supplying a copy of each order invoice including delivery receipts to a single 

IRS point of contact (see “PAYMENT”), contractor may occasionally be required to email shipping notifications 

to additional recipients upon request. No additional charges will be allowed for this requirement.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

No definite schedule for notification of availability of furnished materials or for placement of print orders can be 

predetermined. 

All pickups and deliveries must be made Monday through Friday, exclusive of Federal Holidays, before 3:30 pm 

local prevailing time.

The following schedule begins the workday after notification of availability of print order and furnished material 

for pickup. 

Specific scheduling requirements will be established at the time each print order is placed. It is anticipated that the 

placement of print orders during the term of the contract will require shipment approximate 10 work days.

 

No additional charges are allowed due to the required schedule.

Multiple orders may be placed for the same schedule at the same time. It is anticipated that this will occur 

frequently. Contractor must be able to produce as many as 25 print orders totaling 2,000,000 impressions 

within a 10 workday period.

For the purpose of this contract, impressions are defined as follows: Impressions = number of copies X number of 

pages (whether printed or blank, including covers).
IRS Training Publications Page 16 of 21

Program 5544-S

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.
IRS Training Publications Page 17 of 21

Program 5544-S

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce one (1) year’s requirements under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time. The following item designations correspond to those listed in the 

“Schedule of Prices”.

I. (A) (1) 47,747

(2) 52,078

(B) (1) 14,259

(2) 132,114

II. (A) 92,096

III. (A) 88,703

(B) 10 

(C) 23

IV. (A) 12

(B) 16
IRS Training Publications Page 18 of 21

Program 5544-S 

SECTION 4.- SCHEDULE OF PRICES

Bids offered are F.O.B. Contractor’s City and F.O.B Destination. 

Bidder must make an entry in each of the spaces provided, in the category or categories for which bids are 

submitted. Bidder may bid in one category and no-bid the other category. Bids submitted with any obliteration, 

revision, or alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid) or blank spaces for an item within the category that a bidder is bidding on may 

be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government.

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not 

been offered under the contract. Further, the contractor is not to accept print orders which are outside the scope of 

the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer, 

Chicago GPO. If such orders are placed by the agency, and no Modification is received from the Chicago GPO, 

the contractor is to notify GPO Chicago immediately. Failure to do so may result in nonpayment.

CONTRACTOR MUST INVOICE IN ACCORDANCE WITH SCHEDULE OF PRICES. FAILURE TO 

ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF PRICES MAY RESULT IN DELAYED 

PAYMENT.

All billing submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the Per 100 rate.
IRS Training Publications Page 19 of 21

Program 5544-S 

I. COMPLETE PRODUCT (Except for Item II. “PAPER” and Item III. “ADDITIONAL OPERATIONS”):

The prices offered must be all inclusive for the complete production and distribution (including but not exclusive 

to prepress, printing, bindery operations (except as noted in Item III.), packing and labeling) as required in 

accordance with these specifications. 

A charge will be allowed for “each page”, whether printed or blank, contained in the products ordered. 

Each text leaf contains two pages and each complete cover contains 4 pages. Unless specifically ordered 

otherwise, if the number of pages is not divisible by four, no more than three blank pages shall be permitted at the 

end of the text.

Only one makeready or setup charge will be allowed per page regardless of how many copies are run.

(A) Quantity - Up to and Including 400 Copies

 (1) Makeready per page..................................................................$________________

 (2) Running per page, per 100 copies...................................................$________________

 

 

(B) Quantity - Over 400 Copies

 (1) Makeready per page..................................................................$________________

 (2) Running per page, per 100 copies...................................................$________________ 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. The 

cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Each page-size leaf.

 Per 100 leaves

(A) White Offset Book (50/60 lbs.)........................................................................................ $___________

III. ADDITIONAL OPERATIONS: Prices for each of the following operations must include the cost of all 

required materials and operations (See “BINDING” for full details). 

(A) Shrink-film wrap................................................................ per package................................. $____________

(B) ULC Stitch with one wire .................................................. per book/pamphlet......................$____________

(C) Pallets................................................................................. per pallet.....................................$____________

 __________ (Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
IRS Training Publications Page 20 of 21

Program 5544-S

IV. DELIVERY AND STORAGE: Payment for each of the following services below, as required on the 

individual print orders, will be based on additional delivery destinations beyond five (A); and storage of 

complete product per pallet location, per month (B) (See “DELIVERY and STORAGE” for full details).

“Storage” does not include cost of pallet itself, if pallet(s) are required.

(A) Additional delivery destinations (6 or more)....................per destination......................$____________

(B) Storage of undelivered inventory......................................per pallet location/per month.....$____________

 __________ (Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
IRS Training Publications Page 21 of 21

Program 5544-S

SHIPMENT(S): Shipments will be made from: City __________________________, State __________

DISCOUNTS: Discounts are offered for payment as follows: _________ Percent, ________calendar days. See

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the

designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder

__________________________________________________________________________________ 

(Contractor Name) (GPO State & Contractor’s Code) 

___________________________________________________________________________________

(Street Address) 

___________________________________________________________________________________

(City – State – Zip Code) 

By 

___________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

___________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

____________

 (Initials)

************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________

 (Initials) (Initials)

************************************************************************************

COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID