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PROGRAM: 709-S

TITLE: Semper Fidelis - Memorandum for Retired Marines

AGENCY: Department of the Navy (USMC)

TERM: August 1, 2019 thru July 31, 2020

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

Newsletter -

Printing in black ink, 

including binding . . . per page

(1) Makeready and/or Setup-------------------------------------------- 80 21.00 1,680.00 25.00 2,000.00 25.00 2,000.00 0.25 20.00 21.00 1,680.00

(2) Running per 1,000 Copies------------------------------------------ 12,265 6.00 73,590.00 5.40 66,231.00 5.95 72,976.75 15.90 195,013.50 4.12 50,531.80

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments - 

Packing and sealing shipping containers . . . 

per container----------------------------------------------------------- 10 2.00 20.00 3.00 30.00 5.00 50.00 6.50 65.00 2.00 20.00

2. Mailed Shipments -

(a) Addressing single copies (self-mailers), 

including tab sealing . . . per 1,000 copies---------------------- 620 14.10 8,742.00 30.00 18,600.00 23.00 14,260.00 13.50 8,370.00 18.00 11,160.00

(b) Single copies in kraft envelope . . . 

per envelope----------------------------------------------------------- 1,000 0.50 500.00 0.85 850.00 0.35 350.00 0.58 580.00 0.47 470.00

CONTRACTOR TOTALS $84,532.00 $87,711.00 $89,636.75 $204,048.50 $63,861.80

DISCOUNT 5.00% $4,226.60 2.00% $1,754.22 1.00% $896.37 0.00% $0.00 5.00% $3,193.09

DISCOUNTED TOTALS $80,305.40 $85,956.78 $88,740.38 $204,048.50 $60,668.71

McDONALD & EUDY PRINTERS

Temple Hills, MD

(CURRENT CONTRACTOR)

MARTIN LITHOGRAPH

Tampa, FL

ALCOM PRINTING

Harleysville, PA

( A W A R D E D )

ALCOM PRINTING

Harleysville, PA

GRAY GRAPHICS

Capitol Heights, MD
Program 709-S Page 1 of 15

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Semper Fidelis

Memorandum for Retired Marines

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Navy

(U.S. Marine Corps)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2019 and ending July 31,

2020, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on July 22, 2019.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401.

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the 

hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-0526.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding.

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

“SECTION 4. – SCHEDULE OF PRICES.”

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
Semper Fidelis – Memorandum for Retired Marines Page 2 of 15

709-S (7/20)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level III.

(b) Finishing Attributes (item related) – Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity Average Type Dimension in Publication/

Electronic Media

P-8. Halftone Match (Single and Double Impression) Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.
Semper Fidelis – Memorandum for Retired Marines Page 3 of 15

709-S (7/20)

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from August 1, 2019 to July 31, 2020, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly indexes for the 12-month interval ending April 30, 2019, called the base index. 

The percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment 

for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by 

the Government. Failure to provide the requested information, in the time specified by the Government, may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket number 

will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from August 1, 2019 through July 31, 2020, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule.
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709-S (7/20)

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the 

penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a (i)(1) 

CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.

PRIVACY ACT

(a) The contractor agrees:

(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the 

design, development, or operation of any system of records on individuals in order to accomplish an 

agency function when the contract specifically identifies (i) the system or systems of records and (ii) the 

work to be performed by the contractor in terms of any one or combination of the following: (A) design, 

(B) development, or (C) operation;

(2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in the 

proposed subcontract requires the design, development, or operation of a system of records on individuals 

to accomplish an agency function; and

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract 

which require the design, development, or operation of such a system of records.
Semper Fidelis – Memorandum for Retired Marines Page 5 of 15

709-S (7/20)

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to accomplish 

an agency function, and criminal penalties may be imposed upon the officers or employees of the agency where 

the violation concerns the operation of a system of records on individuals to accomplish an agency function. 

For purposes of the Act when the contract is for the operation of a system of records on individuals to 

accomplish an agency function, the contractor and any employee of the contractor is considered to be an 

employee of the agency.

(c) The terms used in this clause have the following meanings:

(1) “Operation of a system of records” means performance of any of the activities associated with maintaining 

the system of records including the collection, use, and dissemination of records.

(2) “Record” means any item, collection or grouping of information about an individual that is maintained by 

an agency, including, but not limited to, his education, financial transactions, medical history, and criminal 

or employment history and that contains his name, or the identifying number, symbol, or other identifying 

particular assigned to the individual, such as a finger or voice print or a photograph.

(3) “System of records” on individuals means a group of any records under the control of any agency from 

which information is retrieved by the name of the individual or by some identifying number, symbol, or 

other identifying particular assigned to the individual.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
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709-S (7/20)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of self-covered newsletters requiring such operations as electronic 

prepress, printing, binding, packing, and distribution.

TITLE: Semper Fidelis – Memorandum for Retired Marines.

FREQUENCY OF ORDERS: Approximately 3 to 6 orders per year.

QUANTITY: Approximately 120,000 to 180,000 copies per order.

NUMBER OF PAGES: Approximately 8 to 28 pages per order. 

TRIM SIZE: 8-1/2 x 11”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Windows XP

Storage Media: FTP; Email

Software: Adobe Acrobat X Pro; Adobe InDesign

(current or near current versions)

All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished/embedded.

Contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract.

 Additional

Information: Files will be furnished in native application and/or PDF format.

Visual(s) of furnished electronic files will be provided.

Electronic files will include illustrations and graphics furnished in place.

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished.

Addresses for distribution will be furnished electronically, via FTP or email, in a Microsoft Excel file format.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint,

form number, and revision date, carried in the electronic files, must not print on the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications.

Contractor will be required to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. Contractor must provide necessary security for the FTP,

which at a minimum, must have a unique user ID and password. 
Semper Fidelis – Memorandum for Retired Marines Page 7 of 15

709-S (7/20)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to: Headquarters 

U.S. Marine Corps at: (703) 614-4816 or (703) 695-6531 – unless otherwise specified.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones are to be 150-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise specified. 

The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. (The

Government will accept PDF files as digital deliverables when furnished by the Government.)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011.

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf.

All paper used in each copy must be of a uniform shade. 

White Offset Book, basis weight: 60 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

NOTE: The requirement for postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) 

for the above stock is waived. However, the addition of postconsumer fiber is encouraged provided that the 

requirements of this standard are met. All other attributes remain the same.

PRINTING: Print head-to-head in black ink.

At contractor’s option, product may be produced via conventional offset or digital printing provided that Quality Level 

III standards are maintained. Final output must be a minimum of 150-line screen and at a minimum resolution of 1200 

x 1200 x 1 dpi or 600 x 600 x 4 bit depth technology.

MARGINS: Margins will be as indicated on the print order or furnished media.

BINDING: Saddle-wire stitch in two places trim three sides. Each product must contain complete four-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not 

be allowed.

Drill three round holes, 1/4” in diameter, 4-1/4” center-to-center. Holes to be centered on the left 11” side.

Self-mailer copies require tab sealing as follows –

Tab sealing (Seal-O-Matic or similar) is required on all self-mailers. Number and positioning of seals must be in 

accordance with current U.S. Postal Service regulations.
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709-S (7/20)

PACKING: 

Bulk Shipments –

Pack suitable in shipping containers not to exceed 45 pounds when fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during the delivery/shipping process.

Mailed Shipments –

Single copies, excepting those sent to foreign destinations, must be mailed as self-mailers.

Single copies sent to foreign destinations must be inserted into kraft envelopes.

LABELING AND MARKING: 

Bulk Shipments –

Contractor to download GPO Form 905 (Rev. 7-15) – Labeling and Marking Specifications which can be located at 

GPO.gov, fill in appropriate blanks, and attach to shipping containers.

Contractor may be required to print shipping container labels on white, yellow, or green paper as specified on the print 

order. 

Mailed Shipments –

Create and affix a recipient address label to the back of each copy mailed singly as self-mailers and to each unit of mail 

packaged in kraft envelopes. At contractor’s option, addresses may be directly imaged onto self-mailers and kraft 

envelopes.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located at GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper, and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on 

all shipping documents and sent to: Headquarters U.S. Marine Corps, Manpower & Reserve Affairs (MMSR-6), 3280 

Russell Road, Quantico, VA 22134-5103. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice.
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709-S (7/20)

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify 

that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can 

be located at GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their cost will not 

be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION:

 Deliver f.o.b. destination up to approximately 100 copies to: Headquarters U.S. Marine Corps, Manpower & 

Reserve Affairs (MMSR-6), 3280 Russell Road, Quantico, VA 22134-5103 and/or Headquarters U.S. Marine 

Corps, Attn: Rebecca Kinney, Room 2B253, 3000 Marine Corps Pentagon, Washington, DC 20350-3000.

 Mail f.o.b. contractor’s city the balance of each order to both domestic and foreign addresses. 

NOTE: An occasional order may require contractor to ship f.o.b. contractor’s city mailed shipment copies (quantities 

specified on the print order) to USPS bulk mail centers – as specified by USMC. Shipments are to be made by 

reimbursable parcel post or small package carrier, whichever method is most economical to the Government, unless 

otherwise instructed. All shipments must be made by traceable means. Contractor will be reimbursed for shipping 

costs by submitting complete shipping receipts with billing invoice for payment.

Complete addresses and quantities will be furnished with each print order.

All mailing shall be made at the Standard Mail Rate – processed under PS Form 3602-R, Part B, Non-Automation 

Compatible Letter/BMC Entry 3/5 Digit Presort.

Upon award, contractor is required to furnish the Government the name and address of the entry post office that will be 

used throughout the term of the contract. At this time, the Government will establish an Advanced Deposit Trust 

Account (ADTA) with the selected post office and also submit a PS Form 3601, allowing mailing of items by a method 

other than with postage stamps, to the selected post office. Failure of the contractor to provide this information in a 

timely manner to ensure the Government has adequate time to establish the ADTA will not relieve the contractor of 

responsibility in meeting contract schedule requirements.

Although departmental permit imprint will not be used for the performance of mailing on this contract, contractor must 

complete GPO Form 712 – Certificate of Conformance (Rev. 10-15) and the appropriate mailing statement or 

statement(s) supplied by USPS. A fillable GPO Form 712 Certificate of Conformance can be found at:

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards.

In addition, the appropriate postal form(s) must be completed to include: number of pieces, weights, postal charges,

class of mail, and GPO control number from GPO Form 712 (located in the top right corner), signed, and verified by 

the entry post office. A copy of each completed mailing statement must be furnished to: Headquarters U.S. Marine 

Corps, Attn: Rebecca Kinney, Room 2B253, 3000 Pentagon, Washington, DC 20350-3000.

When order is entered into the postal system, contractor must ensure that the proper, completed postal form 

accompanies the order – in this instance, Part B of PS Form 3602-R for Standard Mail (A) Bulk, Non-Automation 

Compatible Letter. This form is to be presented, along with GPO Form 712, at the entry post office. Contractor must 

enter serial number in the mailing statement sequence number block on the form. If there is no mailing statement 

sequence number block, contractor must enter the serial number in the top right-hand margin of the postal form.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail”

or “International Mail” as applicable.
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709-S (7/20)

In accordance with United States Postal Service (USPS) regulations, contractor may be required to run distribution files 

on each order through the National Change of Address (NCOA) service database to verify addresses are NCOA 

certified, as required. All related costs to perform this operation must be included in submitted bid pricing. No 

additional reimbursement will be authorized. (NOTE: Contractor required to provide list of updated addresses to the 

ordering agency upon request.) 

Orders which result in mailings of less than 200 pieces or less than 50 pounds will require the contractor to apply the 

appropriate postage to each mailing. Contractor will be reimbursed for postage by submitting a properly completed 

postal service form (or equivalent) with the billing invoice for payment.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 709-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide 

all applicable tracking numbers, delivery/mailing/shipping method, and title of publication. Contractor must be able to 

provide copies of all delivery/mailing/shipping receipts upon agency request.

Upon completion of each order, contractor must furnish completed, signed, and verified copies of all mailing statements 

to: Headquarters U.S. Marine Corps, Attn: Rebecca Kinney, Room 2B253, 3000 Marine Corps Pentagon, Washington, 

DC 20350-3000.

Upon completion of each order, contractor must furnish 10 sample copies to: Headquarters U.S. Marine Corps, Attn: 

Rebecca Kinney, Room 2B253, 3000 Marine Corps Pentagon, Washington, DC 20350-3000.

Upon completion of each order, all furnished material (as applicable) must be returned to: Headquarters U.S. Marine 

Corps, Manpower & Reserve Affairs (MMSR-6), 3280 Russell Road, Quantico, VA 22134-5103.

All expenses incidental to picking up and returning furnished material (as applicable) and submitting sample copies

must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Furnished material (as applicable) must be picked up from: Headquarters U.S. Marine Corps, Attn: Rebecca Kinney, 

Room 2B253, 3000 Marine Corps Pentagon, Washington, DC 20350-3000 and delivered to: Headquarters U.S. Marine 

Corps, Manpower & Reserve Affairs (MMSR-6), 3280 Russell Road, Quantico, VA 22134-5103.

No definite schedule for placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

 Contractor must make complete production and distribution within six (6) workdays after notification of 

availability of print order and furnished material.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified and all products ordered for mailing/shipping f.o.b. contractor’s city must be 

delivered to the U.S. Postal Service or picked up by small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.
Semper Fidelis – Memorandum for Retired Marines Page 11 of 15

709-S (7/20)

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at 

(202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 
Semper Fidelis – Memorandum for Retired Marines Page 12 of 15

709-S (7/20)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. 80 12,265

II. 1. 10

2. (a) 620

(b) 1,000
Semper Fidelis – Memorandum for Retired Marines Page 13 of 15

709-S (7/20)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailing/shipping and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three (3) blank pages may be permitted at the end of the text.

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including stock/paper) for the complete printing and binding of the product listed in accordance with 

these specifications.

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

Newsletter –

Printing in black ink,

including binding ....................................................................per page......$___________ $___________

_________________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”
Semper Fidelis – Memorandum for Retired Marines Page 14 of 15

709-S (7/20)

II. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the cost 

of packing; kraft envelopes and shipping containers; all necessary wrapping and packing materials; labeling and 

marking; NCOA address verification; and complete distribution, in accordance with these specifications.

1. Bulk Shipments –

Packing and sealing shipping containers.................................................... per container......$___________

2. Mailed Shipments –

(a) Addressing single copies (self-mailers),

including tab sealing ......................................................................per 1,000 copies......$___________

(b) Single copies in kraft envelope.............................................................per envelope......$___________

LOCATION OF POST OFFICE: All mailing will be made from the _____________________________________

Post Office located at: Street Address ___________________________________________________________

City ________________________________________ State _________________ ZIP Code ________________

_________________

(Initials)
Semper Fidelis – Memorandum for Retired Marines Page 15 of 15

709-S (7/20)

SHIPMENTS: Shipments will be made from: City _________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent ____________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in

exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _______________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

____________________________________________________________________________________________

 (Street Address)

____________________________________________________________________________________________

 (City – State – Zip Code)

By _________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

_____________________________________________________________________________________________

 (Person to be Contacted) (Telephone Number) (Email Address)

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THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

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