1423-S Page 1 of 1

PROGRAM 1423-S Term: Date of Award through January 31, 2018 (Opts. Through 01/2022)

----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- -----

ITEM Basis of

NUMBER ITEM DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- -----

I. COMPLETE PRODUCT: 

 (a) Text: 

 (1) Printed in 4-color process.....per page

 (i) Makeready and/or Setup 156 65.00 10,140.00 80.44 12,548.64 80.00 12,480.00 52.00 8,112.00 xxx #VALUE! 110.00 17,160.00 55.47 8,653.32

 (ii) Running per 100 copies 6312 2.00 12,624.00 1.43 9,026.16 1.75 11,046.00 0.98 6,185.76 xxx #VALUE! 5.80 36,609.60 1.27 8,016.24

 (b) Covers:

 (1)

Printed in 4-color process.....complete 

cover

 (i) Makeready and/or Setup 3 600.00 1,800.00 412.65 1,237.95 195.00 585.00 550.00 1,650.00 xxx #VALUE! 432.00 1,296.00 687.37 2,062.11

 (ii) Running per 100 copies 120 18.00 2,160.00 21.56 2,587.20 5.00 600.00 12.50 1,500.00 xxx #VALUE! 19.20 2,304.00 10.89 1,306.80

II. MAILED SHIPMENTS: Prices offered 

shall include the cost of generating and 

affixing mailing labels

 (a) Inserting single copies into a kraft 

envelope..................each envelope 793 0.25 198.25 0.47 372.71 0.50 396.50 0.25 198.25 xxx #VALUE! 1.00 793.00 0.53 420.29

 (b) Inserting 2 to 5 copies into a Tyvek® 

envelope...................each envelope 572 1.00 572.00 0.79 451.88 0.70 400.40 0.65 371.80 xxx #VALUE! 2.50 1,430.00 1.00 572.00

 (c) Inserting multiple copies over 5 copies, 

up to 6 lbs in cushioned shipping bags 

(maximum gross weight 7 

lbs.).............each bag 231 1.50 346.50 1.31 302.61 1.75 404.25 0.85 196.35 xxx #VALUE! 2.00 462.00 1.42 328.02

 (d)

Inserting multiple copies over 6 lbs up to 

12 lbs, packed in shipping containers 

(maximum gross weight 14 

lbs.).......................... per container 166 2.00 332.00 1.84 305.44 2.00 332.00 3.00 498.00 xxx #VALUE! 2.50 415.00 2.05 340.30

 (e)

Inserting multiple copies over 12 lbs., up 

to 24 lbs, packed in shipping containers 

(maximum gross weight 27 

lbs.).......................... per container 28 3.00 84.00 2.36 66.08 3.50 98.00 4.00 112.00 xxx #VALUE! 3.00 84.00 5.25 147.00

----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- -----

TOTAL 28,256.75 26,898.67 26,342.15 18,824.16 #VALUE! 60,553.60 21,846.08

DISCOUNT 1.00% 282.57 5.00% 1,344.93 5.00% 1,317.11 1.00% 188.24 xxx #VALUE! 1.00% 605.54

NET TOTAL $27,974.18 $25,553.74 $25,025.04 18,635.92 #VALUE! $59,948.06

McDonald & Eudy Printers

Temple Hills, MD

Production Press

Jacksonville, IL

WBC Inc dba Lithexcel

Albuquerque, NM

AWARDED

GPO

 Estimate 

Gray Graphics

Capital Heights, MD

Intelligencer Printing Co

Lancaster, PA

Las Vegas Color Graphics

Las Vegas, NV
Program 1423-S Page 1 of 14 

Specifications by CJ 

Reviewed by EBR 

QUOTATION REQUEST 

U.S. GOVERNMENT PUBLISHING OFFICE 

Atlanta, GA 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

AIR FORCE CIVIL ENGINEER MAGAZINE 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Defense Logistics Agency Document Services - Pensacola, FL 

Single Award 

CONTRACT TERM: The term of this contract is for the period beginning Date of Award and ending January 31, 

2018, plus up to four optional 12-month extension periods that may be added in accordance with the "Option to 

Extend the Contract Term" clause in this contract. 

NOTE: DIRECT ALL QUESTIONS OF A TECHNICAL NATURE CONCERNING THESE 

SPECIFICATIONS TO CAREY JOSEPH, (404) 605-9160, EXT. 32703, OR E-MAIL cjoseph@gpo.gov. 

REFER ALL OTHER QUESTIONS TO THE CONTRACT ADMINISTRATOR – AMINA HARVEY, (404) 

605-9160, Ext. 32712, OR E-MAIL aharvey@gpo.gov. NO COLLECT CALLS. 

ABSTRACT OF PREVIOUS PRICES IS AVAILABLE 

on the internet (http://www.gpo.gov/gpo/abstracts/abstract.action?region=Atlanta), 

or you may FAX request to (404) 605-9185 or (404) 605-9186. 

This is a Small Purchase Term Contract. Quotes may be submitted via fax (404) 605-9185 or (404) 605-9186 or 

mailed to the Atlanta Regional office, 3715 Northside Parkway NW, Suite 305, Atlanta, GA 30327. GPO 910 

Form is NOT required. TELEPHONE QUOTATIONS ARE NOT ACCEPTABLE. 

All GPO publications referenced in these specifications are available on the internet via the GPO web-site, 

http://www.contractorconnect.gpo.gov. 

To submit a quote, contractors must execute and submit the "Schedule of Prices" (pages 12, 13, and 14). 

Quotes due by 11:00 a.m. prevailing Atlanta, GA, time on January 31, 2017.
AIR FORCE CIVIL ENGINEER MAGAZINE Page 2 of 14 

1423-S (01/2018 – Opts. 01/2022) 

SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Quotation Request will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 6-01), available on the GPO website) and GPO Contract Terms, Quality 

Assurance Through Attributes Program (GPO Pub. 310.1, effective May 1979 (revised August 2002), available 

on the GPO website). 

DISPUTES CLAUSE: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby 

replaced with the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This clause cancels 

and supersedes any other disputes language currently included in existing contractual actions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level II. 

(b) Finishing (item related) Attributes -- Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Nondestructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard Alternate Standard* 

P-7. Type Quality and Uniformity Approved Proofs File Setup / Average Type Dimension 

 

P-l0. Process Color Match Approved Proofs File Setup 

 

*In the event that the Specified Standard is waived the Alternate Standard will serve as its replacement. 

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. 

See also “Economic Price Adjustment” for periodic pricing revision. 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from the beginning of the contract to January 31, 2018, and the second and any succeeding 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 3 of 14 

1423-S (01/2018 – Opts. 01/2022) 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted index 

“Commodities Less Food” under the Special Indexes category on “Table 2 –Consumer Price Index For All Urban 

Consumers (CPI-U): U.S. City Average, by expenditure category and commodity and service group” published 

monthly in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending 3 months prior 

to the beginning of the contract, called the base index. The percentage change (plus or minus) of the variable 

index from the base index will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract. 

PAYMENT: Submit all billing to: Comptroller, Stop FMCE, Financial Management Service, U.S. Government 

Publishing Office, Washington, D.C. 20401. (NOTE: GPO recommends using the Contractor Fax Billing 

System. Please visit the GPO web-site, http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html, 

for instructions.) 

NOTE: CONTRACTOR BILLING MUST BE ITEMIZED PER THE SCHEDULE OF PRICES – SEE PAGES 

12, 13 and 14. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through January 31, 2018, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be "issued" for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or 

otherwise furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall 

not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 4 of 14 

1423-S (01/2018 – Opts. 01/2022) 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 

REGULATIONS GOVERNING PROCUREMENT: The U.S. Government Publishing Office (GPO) is an 

office in the legislative branch of the United States Government. Accordingly, the Federal Acquisition 

Regulation is inapplicable to this, and all GPO procurements. However, the text of certain provisions of the 

Federal Acquisition Regulation as contained in the Code of Federal Regulations (CFR), are referenced in this 

solicitation. The offeror should note that only those provisions of the Federal Acquisition Regulation which are 

specifically incorporated by reference into this solicitation, are applicable. 

POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION: 

(a) Federal facilities are required to comply with the provisions of the Emergency Planning and Community 

Right-to-Know Act of 1986 (EPCRA) (42 U.S.C. 11001-11050) and the Pollution Prevention Act of 1990 (PPA) 

(42 U.S.C. 13101-13109). 

(b) During performance, in whole or in part, of this contract on a Federal facility, the Contractor shall provide to 

the Contracting Officer all information needed by the Federal facility to comply with the emergency planning 

reporting requirements of Section 302 of EPCRA, the emergency notice requirements of Section 304 of EPCRA, 

the list of Material Data Safety Sheets required by Section 311 of EPCRA, the emergency and hazardous 

chemical inventory forms of Section 312 of EPCRA, and the toxic chemical release inventory of Section 313 of 

EPCRA, which includes the reduction and recycling information required by Section 6607 of PPA. 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 5 of 14 

1423-S (01/2018 – Opts. 01/2022) 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of a saddle-stitched magazine, with separate cover, requiring 

such operations as electronic pre-press, proofs, four-color process printing, binding, packing, and distribution. 

TITLE: AIR FORCE CIVIL ENGINEER MAGAZINE. 

Although this is an option year contract, all estimates, averages, etc. will be based upon one year’s production. 

FREQUENCY OF ORDERS: Approximately 2-4 orders per year. 

QUANTITY: Approximately 3,700 to approximately 4,400 copies per order. 

NUMBER OF PAGES: Approximately 24 to approximately 64 text pages, plus wrap-around separate cover. 

TRIM SIZE: 8-3/8 x 10-7/8". 

GOVERNMENT TO FURNISH: 

- Electronic page layout files (see “ELECTRONIC MEDIA”) will be furnished by the ordering agency upon 

award of the contract. 

- Color laser to show image placement and bleeds. 

- Distribution list will be provided on a CD-ROM containing one MS EXCEL file. There will be approximately 600 

addresses contained in the file.

- Print orders (GPO Form 2511). 

- GPO Carton Labeling and Marking Specifications. 

- Form 905 (R. 3/90) with labeling and marking specifications. 

- A supply of blue labels and selection certificates for shipping Departmental Random Copies. 

- Performance Records: A Facsimile Transmission Sheet will be furnished to the contractor. Information such as 

the GPO program, jacket, and print-order numbers, quantity, and date of shipment must be filled in by the 

contractor and faxed to Atlanta GPO (800-270-4758) on the day shipment is due. 

ELECTRONIC MEDIA: 

- PLATFORM: Files will be created on computers using Windows 7 through Windows 10. 

- STORAGE MEDIA: Usually files will be furnished on CD-R. 

 

- SOFTWARE: Page layout will be furnished via one or more InDesign files. If necessary, contractor to create 

bleed margins. 

NOTE: All software upgrades (for specified applications), including the system OS, which may occur during the 

term of the contract must be supported by the contractor. 

- COLOR: May be identified as one or more of the following; RGB, CMYK, and PMS/Spot colors. Contractor to 

convert all to CMYK as necessary. 

- FONTS: All fonts will be furnished in the native files. The contractor is cautioned that furnished fonts are the 

property of the Government and/or its originator. All furnished fonts are to be eliminated from the contractor’s 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 6 of 14 

1423-S (01/2018 – Opts. 01/2022) 

archives immediately after completion of the contract. NOTE: In the event a font and/or fonts are missing, 

contractor is to notify GPO immediately (404-605-9160, ext. 32703).

- OUTPUT: 175 line screen for all CMYK, screens and halftones; 2400 DPI for the remainder. 

ADDITIONAL INFORMATION: 

- Contractor must have the ability to edit PDF files (when furnished by the Government). 

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes 

to convert files to a different file format, the final output must be of the same or higher quality. 

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract. 

- Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number and revision date, carried in the electronic files, must not print on the finished product. 

- PRIOR TO IMAGE PROCESSING, THE CONTRACTOR SHALL PERFORM A BASIC CHECK 

(PREFLIGHT) OF THE FURNISHED MEDIA AND PUBLISHING FILES TO ASSURE CORRECT OUTPUT 

OF THE REQUIRED REPRODUCTION IMAGE. ANY ERRORS, MEDIA DAMAGE OR DATA 

CORRUPTION THAT MIGHT INTERFERE WITH PROPER FILE IMAGE PROCESSING MUST BE 

REPORTED TO YOUR CONTRACT ADMINISTRATOR. 

- THE CONTRACTOR SHALL CREATE/ALTER ANY NECESSARY TRAPPING, set proper screen angles 

and screen frequency, and define file output selection for the imaging device being utilized. Furnished files must 

be imaged as necessary to meet the assigned quality level. 

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files. 

 

- UPON COMPLETION OF THIS ORDER, THE CONTRACTOR MUST FURNISH FINAL PRODUCTION 

NATIVE APPLICATION FILES (DIGITAL DELIVERABLE) AND ONE "PRESS QUALITY" PDF FILE 

WITH THE FURNISHED MEDIA. STORAGE MEDIA MUST BE MAC/PC COMPATIBLE. THE DIGITAL 

DELIVERABLES MUST BE AN EXACT REPRESENTATION OF THE FINAL PRODUCT AND SHALL BE 

RETURNED ON THE SAME TYPE OF STORAGE MEDIA AS WAS ORIGINALLY FURNISHED. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

PROOFS: All orders will require one complete digital color CONTENT proof created using the same Raster 

Image Processor (RIP) that will be used to produce the product. Proof shall be collated with all elements in 

proper position (not pasted up), imaged face and back, trimmed and folded to the finished size/format of the 

product. 

Additionally, all orders require a digital one-piece composite color CONTRACT* proofs on the actual production 

stock (i.e. Kodak Approval, Screen TrueRite, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a 

minimum resolution of 2400 x 2400 dpi are required created using the same Raster Image Processor (RIP) that 

will be used to produce the product. Proofs must have all elements in proper position (indicate margins). Proofs 

will be used for color match on the press. Proofs must show dot structure. Sublimation, inkjet, photographic, and 

overlay proofs are not acceptable. 

 

Proofs must contain color control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press' ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must show areas consisting of 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 7 of 14 

1423-S (01/2018 – Opts. 01/2022) 

minimum 3/16" x 3/16" solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the sheet. The make 

and model number of the proofing system utilized shall be furnished with the proofs. 

It is understood that the proof supplied under this contract will match the final output. 

The contractor will be responsible for performing all necessary proofreading to insure that the proofs are in 

conformity with the copy submitted. 

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

Contractor furnished proof approval letters will not be recognized for proof approval/disapproval. Only GPO 

generated proof letters will be recognized for proof approval/disapproval. The contractor must not print prior to 

receipt of an "OK to print." 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated 

March 2011. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or 

attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on 

paper the color of which, in his opinion, materially differs from that of the color sample(s). 

All paper must have the grain parallel to the spine and must not crack on fold. Score covers on saddlestitch fold. 

Text: White Matte-Coated Offset Book, Basis Size 25 x 38, Basis Weight 70lbs, equal to JCP Code A240 in all 

respects except the post-consumer waste percentage, which must be 30% or greater. 

Cover: White Litho (Gloss) Coated Cover, Basis Size 20 x 26, Basis Weight 80lbs, equal to JCP Code L10 in all 

respects except the post-consumer waste percentage, which must be 30% or greater. 

PRINTING: Print head-to-head in four-color process. 

Additionally, Covers 1 and 4 will also require a clear non-yellowing Gloss Varnish or Aqueous coating to prevent 

scratching or smearing. 

Must be printed on a press capable of printing four colors in a single pass through the press (minimum four 

printing units). 

Facing pages MUST align across the bind. 

INK: If lithographic ink is used in the performance of this contract, the ink shall contain not less than the 

following percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) 

heat-set ink, 10 percent. High quality color process printing on high-speed heat-set presses is excepted when slow 

drying time significantly increases production costs. 

MARGINS: Covers and text pages print with full and uncommon bleeds throughout on all dimensions. 

BINDING: Saddle-wire stitch in two places and trim three sides. Grain must run parallel to spine; score on fold 

to prevent cracking. Each product must contain complete 4-page signature after trimming. Single leaves 

connected with a lip (i.e., binding stub) to left or right side of stitches will not be allowed. 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 8 of 14 

1423-S (01/2018 – Opts. 01/2022) 

PACKING/LABELING: Mailed shipments: Contractor is to mail quantities as indicated in the distribution list. 

Contractor is to generate and affix a mailing label to each mailed package, and insert into envelopes, jiffy bags, 

containers, as applicable, per the distribution list. 

Single copies insert into kraft envelopes. 

Note: At the contractor’s option, single copies may be inserted in polywrap that meets USPS specifications 

in lieu of kraft envelopes. 

Two to five copies insert into Tyvek® envelopes. 

Quantities over 5 copies up to 6 pounds must be inserted into cushioned shipping bags (maximum gross weight 7 

lbs.). 

Quantities over 6 pounds up to 24 lbs. to be packed in appropriately-sized shipping containers (maximum gross 

weight 27 lbs. per container). 

Bulk shipments: The balance of the copies are to be packed suitably for shipping. 

Pack in shipping containers not to exceed 40 lbs when fully packed. Reproduce shipping container label from 

furnished copy, fill in appropriate blanks and attach to shipping containers. 

Shipping containers shall have a minimum bursting strength of 275 pounds per square inch or a minimum edge 

crush test (ECT) of 44 pounds per inch width. All containers must be packed suitably to prevent damage during 

shipment. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered, 

and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all 

shipping documents and sent to the address listed under "DISTRIBUTION". 

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of selection, 

must be included. 

A copy of the Government-furnished certificate must accompany the voucher sent to GPO, Financial 

Management Service, for payment. Failure to furnish the certificate may result in delay in processing the 

voucher. 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 9 of 14 

1423-S (01/2018 – Opts. 01/2022) 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor is required to submit quality assurance random copies to test for compliance against the 

specifications. The contractor must divide the entire order into equal sublots, per the chart below, and select a 

copy from a different general area of each sublot. The contractor will be required to execute a statement furnished 

by GPO certifying that copies were selected as directed. Copies will be paid for at the running rate offered in the 

contractor's quote and their cost will not be a consideration for award. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 13 

 3,201 - 10,000 20 

 10,001 - 35,000 32 

 35,001 and over 50 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers, 

must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Mail approximately 3280 copies to approximately 600 addresses via Priority Mail (APO and 

overseas addresses) and most economical USPS Bulk Service/Pre-Sorted Standard (U.S. addresses), per the 

distribution list, which contains destination addresses and quantities to each. 

Contractor is to sort for best rate. All mailing within the continental U.S. shall be at the most economical rate. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic 

Mail" or "International Mail" as applicable. 

The contractor must apply the appropriate postage to each mailing. Contractor will be reimbursed for postage by 

submitting a properly completed Postal Service Certificate of Mailing with the billing for payment. 

*NOTE: All copies sent to APO addresses must be mailed in accord with USPS regulations. 

In addition, the contractor will be required to complete and affix PS Form 1976-A (Customs Declaration and 

Dispatch Note) to all foreign destinations and APOs, as applicable. 

Deliver balance f.o.b. destination to: Air Force Civil Engineer Magazine, HQ AFCESA/CEBH, ATTN: CE 

Magazine Staff (850-283-6408), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403. 

Special issues may require that additional quantities be sent f.o.b. contractor’s city to one or more addresses 

provided with the print order. 

All expenses incidental to the pickup and return of furnished materials, proofs, and furnishing samples must be 

borne by the contractor. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers; total quantity delivered, number of cartons, and 

quantity per carton; date delivery made; and signature of the Government agent accepting delivery. The original 

copy of this receipt must accompany the contractor's voucher for payment. The contractor must be able to 

produce a separate signed receipt for these products at any time during the contract.
AIR FORCE CIVIL ENGINEER MAGAZINE Page 10 of 14 

1423-S (01/2018 – Opts. 01/2022) 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

No definite schedule for pickup of material can be predetermined. 

Furnished material and proofs must be picked up from and delivered to: Air Force Civil Engineer Magazine, HQ 

AFCESA/CEBH, ATTN: CE Magazine Staff (850-283-6408), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 

32403. 

The following schedule begins upon notification of the availability of print order and furnished material. 

The numbers under the column headed "WD After" represent the number of workdays allowed to complete that 

certain part of the schedule after completion of the preceding part. 

WD After 

Contractor to furnish proofs ............................................................................................. 3 

Contractor to pickup proofs/received “OK to Print” ........................................................ 1 

Complete production and distribution must be made ....................................................... 6 

The ship/deliver date indicated on the print order is the date products ordered f.o.b. destination must be delivered 

to the destination(s) specified, and products ordered f.o.b. contractor’s city must be delivered to the 

U. S. Postal Service for mailing. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 11 of 14 

1423-S (01/2018 – Opts. 01/2022) 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest quote by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's requirements under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered during the term of the contract. 

The following item designations correspond to those listed in the "Schedule of Prices". 

I. (1) (2) 

 (a) 

 (1) 156 6,312 

 (b) 

 (1) 3 120 

II. (a) 793 

 

 (b) 572 

 

 (c) 231 

 

 (d) 166 

 (e) 28 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 12 of 14 

1423-S (01/2018 – Opts. 01/2022) 

SECTION 4. – SCHEDULE OF PRICES 

GPO Facsimile Number: (404) 605-9185/9186 

Quotes due by: 11:00 a.m. / Date: January 31, 2017 

CONTRACTOR’S NAME AND SIGNATURE: Fill out and return* of all the pages in "Section 4.- Schedule of 

Prices", initial each in the space provided. 

Contractor________________________________________________________________________________ 

_____________________________________________________________________________________ 

(Address) (City) (State) (Zip) 

_____________________________________________________________________________________ 

(Person to be contacted) (Date) (State Code/Contractor’s Code) 

_________________________________________________________________________________________ 

(Telephone Number) (E-mail address) 

 

****************************************************************************************** 

*You may FAX the Schedule of Prices pages to the above number, or you may mail them to: Atlanta Regional 

Publishing Office, 3715 Northside Parkway NW, Suite 305, Atlanta, GA 30327. 

(NOTE: TELEPHONE QUOTATIONS ARE NOT ACCEPTABLE.) 

****************************************************************************************** 

PAYMENT TERMS: 

Discounts are offered for payment as follows: _____ percent, _____ calendar days. See Article 9 "Discounts" of 

Solicitation Provisions in GPO Contract Terms (Pub. 310.2). 

******************************************************************************************* 

THIS SECTION FOR GPO USE ONLY 

Certified by:__________ Date:___________ 

 (Initials) 

Contracting Officer:__________ Date:___________ 

 (Initials) 

******************************************************************************************* 

Quotes offered are f.o.b. contractor's city for all mailed shipments and f.o.b. destination for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Contractor must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, 

or alteration of the order and manner of submitting quotes, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if contractor intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with NQ (No Quote) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 13 of 14 

1423-S (01/2018 – Opts. 01/2022) 

All billing submitted to the GPO shall be based on the most economical method of production. 

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price 

has not been offered under the contract. Further, the contractor is not to accept print orders which are 

outside the scope of the contract. Any changes made to the print order MUST be confirmed in writing by 

the Contracting Officer, Atlanta GPO. If such orders are placed by the agency, and no Modification is 

received from the Atlanta GPO, the contractor is to notify GPO Atlanta immediately. Failure to do so may 

result in nonpayment.

Fractional parts of 100 will be prorated at the per 100 rate. 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications. 

 Makeready Running Per 

 and/or Setup 100 Copies 

 (1) (2) 

(a) Text: 

 (1) Printed in 4-color process ........................ per page ............ $___________ $__________ 

(b) Covers: 

 (1) Printed in 4-color process........... complete cover ........... $___________ $__________ 

II. MAILED SHIPMENTS: Prices offered shall include the cost of generating and affixing mailing labels. 

 (a) Inserting single copies into 

a kraft envelope ................................ each envelope .............................................. $__________ 

 (b) Inserting two to five copies into 

a Tyvek® envelope .......................... each envelope .............................................. $__________ 

(c) Inserting multiple copies over 5 copies, up to 6 lbs., 

 into cushioned shipping bags (maximum gross 

weight 7 lbs.) .................................... each bag ....................................................... $__________ 

 (d) Inserting multiple copies over 6 lbs., up to 12 lbs., 

packed in shipping containers (maximum gross 

weight 14 lbs.) .................................. per container ................................................ $__________ 

 (e) Inserting multiple copies over 12 lbs., up to 24 lbs., 

packed in shipping containers (maximum gross 

weight 27 lbs.) .................................. per container ................................................ $__________ 

 ______________ 

 (Initials) 
AIR FORCE CIVIL ENGINEER MAGAZINE Page 14 of 14 

1423-S (01/2018 – Opts. 01/2022) 

LOCATION OF POST OFFICE: All mailing will be made from the _________________________ 

Post Office located at Street Address___________________________________________________, 

City______________________________, State__________________, Zip Code________________. 

ALL CONTRACTORS MUST FILL OUT PICKUP AND DELIVERY INFORMATION 

1. Proposed carrier(s) for pickup of Government Furnished Material: 

 ______________________________________________________________________________ 

 a. Number of hours from acceptance of print order to pickup of 

 Government Furnished Material ........................................................................... ___________ 

 b. Number of hours from pickup of Government Furnished Material 

 to delivery at contractor's plant ........................................................................... ____________ 

2. Proposed carrier(s) for delivery of completed product: 

 ______________________________________________________________________________ 

 a. Number of hours from notification to carrier to pickup of 

 completed product ................................................................................................ ___________ 

 b Number of hours from pickup of completed product to delivery at 

 destination ............................................................................................................. ___________ 

 ______________ 

 (Initials)