Jacket: 417‐922

Title:

Agency: FEMA

Bid Opening: October 12, 2021 at 11:00 pm

Bid Terms Discounted Total

$181,900.00 0.0% 30 days $181,900.00

$212,900.00 0.0% 30 days $212,900.00

$232,200.00 0.3% 20 days $231,619.50

$481,800.00 5.0% 21 days $457,710.00

$495,000.00 0.0% 30 days $495,000.00

20 days $0.00

20 days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

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days $0.00

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days $0.00

days $0.00

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days $0.00

#10 MD‐NPSC Prepaid Window Envelopes

Mac Paper Converters

Contractor Name

Cenveo WorldWide Limuted

The Print House

Husky Envelope

Printing Resources
Specifications by SG Jacket 417-922 

Page 1 of 6 Federal Emergency Management Agency, 1-01624 

Reviewed by RM

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on October 

12, 2021 by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 

pandemic, this will NOT be a public bid opening. 

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on 

this, vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time.

The Jacket Number 417-922 and bid opening date must be specified in the subject line of the e-mailed bid 

submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be considered 

for award. 

For information regarding the solicitation requirements prior to award please email sgaumer@gpo.gov. For 

contract administration after award, contact APS DC at 202-512-0307. 

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following— 

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

(2) The vendor’s email provider may have different size limitations for sending e-mail, however

vendors are advised not to exceed GPO’s stated limit.

(3) Illegibility of bid.

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening

time. Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use

the prevailing time (specified as the local time zone) and the exact time that the e-mail is received by

GPO’s email server as the official time stamp for bid receipt at the specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through 

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). 

PRODUCT: Envelopes Size 10 Window Envelope with Security Tint 

TITLE: #10 MD-NPSC Prepaid Window Envelopes 

QUANTITY: 10,000,000 total envelopes.

PAGES: Face and back (before construction) 

TRIM SIZE: 4-1/8 x 9-1/2” 

CONSTRUCTION: Open side, high cut diagonal seams, fully gummed flap. 
Page 6 of 6 417-922

WINDOW: 4-15/16 x 1-1/16” located 3/16” from left edge and 5/8” from bottom edge with rounded corners.

Cover with a suitable transparent material securely glued to the inside.

GOVERNMENT TO FURNISH:

Two (2) PDF files created on a PC compatible or a Macintosh. Contractor to convert 4-color process to Pantone 

2955 (Blue). Contractor to convert Pantone 2955 (Blue) to Black for Prepaid Indicia ONLY.

One (1) PDF file with pallet specifications.

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product in accordance with these specifications.

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to the contract administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level.

E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN 

“OK TO PRINT”. One set of E-Mailed Electronic Page Proofs. Contractor to submit one “Press Quality” PDF 

“soft” proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the 

final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will 

not be used for color match. 

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the 

Agency at yvette.williams2@fema.dhs.gov. Contractor must call GPO Contract Compliance Section at (202) 

512-0520 immediately upon E-Mailing proofs and immediately upon receiving the returned proofs (or OK EMail) back from the Department.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" 

dated September 2019.

JCP Code* V20, Writing Envelopes, White, Basis Size 17 X 22" - 24lb.

PRINTING: 

Digital Printing NOT Acceptable. 

Prints on face (after construction) with head (return address) towards the flap on side opposite of seams. Prints

type matter and agency logo in Pantone 2955. Prepaid Indicia prints in black ink.

Print or tint envelope on the inside (back before construction) in Black ink, lining not acceptable. Contractor 

may use his own design but must guarantee that the product will ensure complete opacity and prevent show 

through of any material contained therein.
Page 6 of 6 417-922

INK: Pantone 2955 (Blue) + Black

MARGINS:

Adequate gripper, follow furnished electronic file. 

PACKING:

Pack in cartons. DO NOT Double Stack. Pallets must not exceed 42” in height.

NOTE: MARK ALL CARTONS WITH THE FOLLOWING INFORMATION:

JOB TITLE: #10 MD-NPSC Prepaid Window Envelope, Security Tint

Form No.: FEMA E-28

REQUISITION: 1-01624

JACKET NO.: 417-922

QUANTITY: __________

NUMBER OF BOXES: EX. Box 1 of 4, Box 2 of 4...

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels: 

(a) Printing Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Ok’d Proofs/Furnished Electronic File

P-9. Solid or Screen Tints Color Match Pantone Matching System

DISTRIBUTION: F.O.B. destination.

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to

Yvette.williams2@fema.dhs.gov. The subject line of this message shall be “Distribution Notice for Jacket 417-

922, Req. No. 1-01624. The notice must provide all applicable tracking numbers, shipping method, and Title. 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

Deliver 10,000,000 envelopes (includes 200 Departmental Random "Blue Label" Copies) via traceable means 

to: DOXIM, c/o Piper Logistics, 2222 Hillside Avenue, Indianapolis, IN 46218, Attn: Tom Clark, 317-997-

2444.

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the 

certificate may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf
Page 6 of 6 417-922

NOTE: Contractor to provide agency with tracking numbers on all mailings relating to this order. 

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne 

by the contractor. 

SCHEDULE: 

Furnished material will be emailed on October 14, 2021. 

Proofs will be withheld not more than 1 workday from receipt at the Department to receipt in the contractor’s

plant. 

1st delivery of 2,500,000 to arrive on or before November 17, 2021. 

2

nd delivery of 2,500,000 to arrive on or before December 17, 2021. 

3

rd delivery of 2,500,000 to arrive on or before January 17, 2022. 

4

th delivery of 2,500,000 (Balance) to arrive on or before February 17, 2022. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information. 

OFFERS: Offers must include the cost of all materials and operations in accordance with these specifications. 

In addition, a price must be submitted for each additional 100 copies. The prices for additional quantities must 

be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for 

determination of award. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the low contractor may be 

required to provide one or more of the following financial documents: 

1) Most recent profit and loss statement

2) Most recent Balance Sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the determination 

of responsibility by the Government. 

Failure to provide the requested information in a timely manner may result in the Contracting Officer not 

having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Page 6 of 6 417-922

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial

Management, Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Page 6 of 6 417-922

JACKET NUMBER: __________417-922_______________________________

BID PRICE: _________________________________________

ADDITIONAL RATE: _______________ PER:__________________

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

Within____calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of 

bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact 

accordance with specifications.

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

completed copy of current page(s).

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________

(Initials) (Initials)