Jacket:

Title:

Agency:

Bid opening:

Jacket Quantity Bid Discount

*719-471 215,250 $351,293.81 Net % Net days $351,293.81

719-471 175,321 $351,293.81 0.25 % 20 days $350,415.58

719-471 155,555 $351,293.81 0.25 % 20 days $350,415.58

719-471 130,130 $351,293.81 2 % 20 days $344,267.93

719-471 123,965 $351,293.81 Net % Net days $351,293.81

719-471 111,165 $351,293.81 Net % Net days $351,293.81

719-471 82,555 $351,293.81 0.55 % 20 days $349,361.69

TN/RG

* AWARD

ACR III LSC Holdings LLC

Advantage Mailing LLC

Phoenix Lithographing

Las Vegas Color Graphics

RR Donnelly - Chanhassen

Colonial Press

District Creative

719-471

STP 21-1-SMCT

US Army

November 2, 2023 at 11:00 a.m., prevailing Eastern Standard Time

Contractor Name Terms
Specifications by TN Jacket 719-471

Reviewed by RG US ARMY: 3-08955-3K

Page 1 of 8

U.S. Government Publishing Office (GPO)

Midatlantic Region

General Terms, Conditions, and Specifications

For the procurement of

STP 21-1-SMCT

As requested from U.S. Government Publishing Office (GPO) by the

United States Army

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time November 2, 2023 at 

the U.S. Government Publishing Office, Midatlantic Region.

BID SUBMISSION: Bidders must email bids to bidsmidatlantic@gpo.gov for this solicitation. No other method 

of bid submission will be accepted at this time. The program number and bid opening date must be specified in 

the subject line of the emailed bid submission. Bids received after 11:00 AM EST on the bid opening date 

specified above will not be considered for award. This will not be a public bid opening.

BIDS: This is a fixed-price contract. The bidder submitting a response shall bid the maximum quantity, inclusive 

of all costs (including non-reimbursable mail or freight, if applicable), that shall be delivered to the Government 

per the specification requirements for a total of $351,293.81.

Bids shall include the cost of all materials and operations for the total quantity ordered. Bids shall be prepared in 

conformance with the Schedule of Prices

DETERMINATION OF AWARD: Award shall be made to the responsible bidder submitting a bid, whose bid 

specifies the most copies to be delivered to the Government for an all-inclusive, fixed-price total of $351,293.81. 

Bidders submitting responses to this solicitation shall submit a total quantity - for the fixed price. In the event of a 

tie quantity, award shall be determined by the lowest, total per-unit price after application of prompt payment 

discount and Buy American Act factoring (if applicable). In the event there is still a tie, the contract will be 

awarded in accordance with the GPO Printing Procurement Regulations, Chapter XII.

Additionally, the bid shall include separate unit pricing for each additional 100 copies. 

If author’s alterations are made during the proofing stage, the total quantity may be decreased in accordance with 

the contractor’s submitted additional rate to offset the cost of the author’s alterations.

Bidders are to fill out, sign/initial, as applicable, Page 8 ‘SCHEDULE OF PRICES”.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following

1) Illegibility of bid. 

2) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3) The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4) When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.
Jacket 719-471: STP 21-1-SMCT Page 2 of 8

 

For information regarding the solicitation requirements prior to award, please contact Theresa Nagel 757-490-

7940 Ext. 3 or tnagel@gpo.gov

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf

DOING BUSINESS WITH THE GPO: Contractors wishing to do business with the GPO are referred to the 

GPO web site http://www.gpo.gov/business/index.html, where one can register as a GPO contractor using the

GPO

Contractor Connection’ link in accordance with the furnished instructions on that page.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor 

The vendor must supply contingency plans prior to award on how units that may fail within warranty period will 

be replaced.

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question 

and may be asked to supply samples of similar items.

PAYMENT: PLEASE SUBMIT BILLING PACKAGES WITHIN 15 DAYS OF DELIVERY.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. Instruction for using this method can be 

found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 
Jacket 719-471: STP 21-1-SMCT Page 3 of 8

 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

MODS: If any additional costs are incurred during the production of this job due to Government action (i.e. 

AAs), contractor is REQUIRED to submit written request to the Printing Specialist for written approval BEFORE 

proceeding. 

Only a warranted GPO Contracting Officer acting within their appointed limits, has the authority to issue 

modifications or otherwise change the terms and conditions of this contract. If an individual other than the GPO 

Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed 

with the change and shall immediately notify the GPO Contracting Officer. Proceeding with any work not 

authorized by the GPO Contracting Officer will be at the Contractor’s own risk.

SUBCONTRACTING: The predominant production function is printing. Must be printed on a press capable of

printing two colors (two printing units) in a single pass. Bidders who must subcontract this operation will be 

declared non-responsible. 

PRODUCT: Perfect-bound 3-hole drilled books

QUANTITY: As Many As Possible for $351,293.81

TITLE: STP 21-1-SMCT

PAGES: 480 text pages + 4-page cover + spine

 

TRIM: 5-3/8 x 8-3/8”

DESCRIPTION: Prior to production SAMPLES required. COVERS 1 and 4 and SPINE print in PMS 4485 + 

Black. Build not acceptable of PMS. TEXT and Covers 2 and 3 print in Black. Text pages do not bleed. SET 

margins as 1” gutter, 1/4” top, bottom, and outside edge. Wrap around perfect bound cover to open with ease and 

when open: flush trim, PUR glued on, grain must run parallel to spine, score at bind to prevent cracking with an 

additional score 1/4" from bind on front and back covers. Trim covers and text 3 sides. DRILL (complete book) 3 

(3/8") round holes, 2-3/4" center to center; centered on left 8-3/8" side; center of holes 3/8” from left edge of sheet 

without loss of information. DELIVERY with traceable means to Fort Eustis, VA. Shipping costs need to be 

included in the bid price. Email tracking#

GOVERNMENT TO FURNISH: 42.06 MB PDF text print file + cover and spine files will be available after 

award. Contractor must have an ftp site or drop box for file transfer.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product in accordance with these specifications.

ELECTRONIC PREPRESS: File is setup as 4 color process 6.38 x 9.01”. 

Prior to image processing, the contractor shall perform an extensive check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to GPO.

The contractor shall create any necessary trapping, set proper screen angles, and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.
Jacket 719-471: STP 21-1-SMCT Page 4 of 8

 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Upon completion, the contractor must furnish final production native application files with the furnished material. 

The digital deliverables must be an exact representation of the final printed product and shall be returned on the 

same type of storage media as was originally furnished. The Government will not accept, as digital deliverables, 

PostScript files, or any proprietary file formats other than those supplied, unless specified by the Government.

PROOFS: When emailing, please be reminded that not all emails are entered correctly and many Government 

agencies have significant firewalls, as such a phone call to confirm receipt of email is required.

Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. Include REMINDER that agency can keep 

proof Two (2) workdays. Date of receipt is NOT considered first workday. EMAIL tracking# to 

Tony.Ragin.civ@mail.mil; and tnagel@gpo.gov CALL 703-731-7945 to confirm receipt.

After approval of Electronic proof, deliver one preproduction sample (to include cover, spine, and all text pages)

with GFM to: Preproduction proof to be supplied within ten (10) working days of award to ensure final delivery 

date is met: 

18466 Quantico Gateway Drive

Triangle, VA 22172

Attn: Tony Ragin, 703-731-7945

Supply proof sign-off sheet, return airbill, copy of specifications, all furnished materials, & reminder agency can 

only keep proof Two (2) workdays. Date of receipt is not considered first day. Contractor is responsible for costs 

incurred and arrangements of delivery and pickup of proofs. EMAIL tracking# to Tony.Ragin.civ@mail.mil; and 

tnagel@gpo.gov CALL (703) 731-7945 to confirm receipt.

PROOFS WILL NOT BE RETURNED TO CONTRACTOR.

Prior to the commencement of production of the contract production quantity, the contractor shall submit one 

preproduction sample (to include cover, spine, and all text pages) to: Tony Ragin, 18466 Quantico Gateway Drive 

Triangle, VA 22172. The Prior to Production Samples must be produced as specified using the format, ink, stock, 

equipment, and methods of production that will be used in producing the final product. Do not print the entire 

quantity until receipt of the OK from the Government. Samples will be tested for conformance of material(s), 

functionality, printed image quality, and for construction. The container and accompanying documentation shall 

be marked “PREPRODUCTION SAMPLE” and shall include the GPO jacket and the job title. The samples must 

be submitted in sufficient time to allow Government testing of the samples and production and shipment in 

accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples within 2 workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications 

and all other terms and conditions of the contract. A conditional approval shall state any further action required 

by the contractor. A notice of disapproval shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time 

specified above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 
Jacket 719-471: STP 21-1-SMCT Page 5 of 8

 

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract 

price for the production quantity. All samples shall be manufactured at the facilities in which the contract 

production quantities are to be manufactured.

The contractor must not print prior to receipt of an "OK to print."

PRINTING: Cover and spine prints head to head in PMS 4485 + Black. Build not acceptable of PMS. C2, C3, 

and Text print head to head in Black. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

All paper used in each copy must be of a uniform shade and all paper must have the grain parallel to the fold. 

TEXT: White Offset Book, Basis weight: 50 lbs. per 500 sheets, 25 x 38"), equal to JCP Code A60.

COVER: – White Index, Basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30-1/2"), equal to JCP Code K10. 

INK: Covers 1, 4 and Spine = PMS 4485 + Black

 Covers 2, 3, and Text = Black

MARGINS: Covers bleed must be built. Text margins are 1” gutter, 1/4” top, bottom, and outside edge.

BINDING: Wrap around perfect bound cover to open with ease and lay flat when open: flush trim, glued on with 

PUR glue, grain must run parallel to spine, score at bind to prevent cracking with an additional score 1/4" from 

bind on front and back covers. Trim covers and text 3 sides. DRILL (complete book) 3 (3/8") round holes, 2-3/4" 

center to center; centered on left 8-3/8" side; center of holes suitable from left edge of sheet without loss of 

information.

PACKING: Pack suitable quantities in shipping containers with a minimum bursting strength of 275 psi.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split during delivery/mailing process.

Pallets are required and must conform to GPO Contract Terms Supplemental Specifications for palletizing. Pallet 

height must not exceed 45 inches. Pallet construction must be as follows: 

48” wide across the front where the forklift slots are located.

40” deep

5-6” high

Maximum height of palletized products must be no higher than 52”, to include the pallet. Wrap pallet to prevent 

spillage. 

THE CONTRACTOR IS ADVISED TO MAKE CERTAIN THAT THE CONTAINER AND THE 

PALLET REQUIREMENTS ARE EXACTLY AS INDICATED. NO SUBSITITUTIONS WILL BE 

ACCEPTED FOR EITHER OF THESE.
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When multiple pallets are required to package the same product, the containers must be identified as to number of 

containers (e.g., 1 of 3, 2 of 3, and 3 of 3). 

LABELING AND MARKING (Package and/or Container label): Each package or carton must be labeled. The 

label MUST indicate full title, quantity, Jacket number, and total number of boxes shipped, i.e. 6 of 10.

SCHEDULE: Purchase Order and furnished material will be emailed no later than November 6, 2023.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

Submit proofs as soon as possible in order to comply with the shipping schedule. Proofs will be withheld two (2) 

workdays from receipt until approval of proofs. Date of receipt is not considered first day. The contractor must 

not print prior to receipt of an "OK to print."

Inside delivery to one location must be made by Friday December 15, 2023.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): Order must be divided into 200 equal sublots. A 

random copy must be selected from each sublot. Do not choose copies from the same general area in each sublot. 

The contractor will be required to execute a statement furnished by GPO certifying that copies were selected as 

directed. The random copies constitute a part of the total quantity ordered, and no additional charge will be 

allowed.

These randomly selected copies must be packed separately and identified by a special government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all 

shipping documents and sent to: ATSC Warehouse Fort Eustis, VA. (see distribution).

NOTIFICATION OF SHIPMENT: Immediately after the order has shipped/delivered, the contractor must 

email tracking# to Tony.Ragin.civ@mail.mil and tnagel@gpo.gov on same day product ships. Ensure all boxes 

contain title, job#, and box# of total shipment.

DISTRIBUTION: Shipping costs need to be included in the bid price. 

F.O.B. DESTINATION – CONTRACTOR PAYS THE FREIGHT TO DELIVER. INSIDE DELIVERY MUST 

BE MADE BY 2PM LOCAL TIME TO 1 DESTINATION. Deliver no later than December15, 2023.

INSIDE DELIVERY TO: 

ATSC warehouse

3308 Wilson Ave.

Fort Eustis, VA 23608

24 Hours advance notice is required for deliveries. Contact the ATSC Warehouse Manager – James Smith 

(757)878-2577

Truck must have liftgate. Driver must remain with vehicle until off loaded.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

 (a) Printing Attributes -- Level II.

 (b) Finishing Attributes -- Level II.

Inspection Levels (from ANSI/ASQC 21.4):

 (a) Non-destructive Tests - General Inspection Level I.
Jacket 719-471: STP 21-1-SMCT Page 7 of 8

 

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be: 

 

Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved preproduction sample

P-9. Solid or Screen Tints Color Match Approved preproduction sample/Pantone Matching System

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

prior to production. 
Jacket 719-471: STP 21-1-SMCT Page 8 of 8

 

Bidders must fill out this page and return it. 

 Quantity Price 

US Army............................_______________ $351,293.81 

Additional 100 copies $______________

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. 

Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. 

Electronic signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive

Bidder __________________________________________________________________________ _________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

COMPLETE THIS PAGE AND SUBMIT AS YOUR BID

*******************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________

(Initials) (Initials)

*******************************************************************************************