PROGRAM 2559-S Term: Date of Award through June 30, 2024

TITLE IRS E-182-W Envelopes for Flat Products BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. Complete Product:

(a) E-182-W Envelopes:

(1) Makeready and/or Setup, per order 3 $0.00 $0.00 $1.00 $3.00 NC $0.00

(2) Running, per 1,000 Envelopes 2,342 $25.61 $59,978.62 $92.06 $215,604.52 $39.37 $92,204.54

II. Stock/Paper:

(a) E-182-W Envelopes, per 1,000 envelopes 2,342 $49.84 $116,725.28 $72.65 $170,146.30 $60.00 $140,520.00

$176,703.90 $385,753.82 $232,724.54

0.00% $0.00 0.00% $0.00 0.00% $0.00

$176,703.90 $385,753.82 $232,724.54

Abstracted by: Linda Price 05/25/2023

Verified by: Russell Woodmancy 05/26/2023

Envelope Printery

Van Buren Township, MI

Husky Envelope

Walled Lake, MI

SUBTOTAL

PROMPT PAYMENT DISCOUNT

DISCOUNTED TOTALS

Williamsburg, PA

Cenveo Worldwide

AWARDED CONTRACTOR

Page 1 of 1
Program 2559-S Page 1 of 21

Specifications by LLP

Reviewed by rw 

THIS SOLICITATION IS FOR THE PARTIAL REPURCHASE OF THE RECENT PARTIAL TERMINATION 

OF PROGRAM 2554-S. 

U.S. GOVERNMENT PUBLISHING OFFICE 

Northeast Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

IRS E-182-W Envelopes for Flat Products

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Internal Revenue Service

Single Award

TERM OF CONTRACT

The production period begins Date of Award through June 30, 2024 and 1 option year period (July 1, 2024 through June

30, 2025). Special attention is directed to the following provision and clauses in Section 1 of this contract: “Option to 

Extend Term of Contract”. 

BID OPENING

Bids shall be opened at 11:00 a.m., prevailing Columbus, Ohio time, on May 25, 2023.

BID SUBMISSION

Bidders MUST submit email bids to bidsnortheast@gpo.gov for this solicitation. No other method of bid submission will 

be accepted at this time.

The company name, program number, and bid opening date must be specified in the subject line of the emailed bid 

submission. Bids received after 11:00 a.m. prevailing Columbus, OH time on the bid opening date specified above will 

not be considered for award.

Special attention is directed to the bid submission provisions under “Additional Emailed Bid Submission Provisions” on 

page 6. 

NOTICE TO BIDDERS

This is a new contract for IRS envelopes previously on Program 2554-S. Significant revisions have been made 

throughout these specifications. Bidders are cautioned to familiarize themselves with all provisions of this contract before 

bidding.

Abstract of bids for Program 2554-S available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature contact Linda Price at lprice@gpo.gov or (614) 488-4616, ext. 7 (no collect calls).
IRS E-182-W Envelopes for Flat Products Page 2 of 21

2559-S (06/24)

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 1-18)) and GPO 

Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub. 310.1, effective May 

1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) is available at the following web address: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

GPO QATAP (GPO Publication 310.1) is available at the following web address: https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

Additional GPO Publications can be found at the following web address: https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards. 

SUBCONTRACTING

The predominant production function is the manufacture and the printing of the envelopes. Bidders who must subcontract 

either operation will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level IV.

 (b) Finishing (item related) Attributes -- Level IV.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

 P-7. Type Quality and Uniformity Average Type Dimension/PDF Proofs/Pre-Production Samples

CONTRACTOR’S QUALITY CONTROL PROCEDURES

The contractor shall, prior to start-up, put into effect within his own organization, and maintain throughout the life of this 

contract, an independent quality assurance organization.

This unit shall be of sufficient size and expertise to monitor, perform, or have performed the process controls, inspections,

and tests necessary to assure that production and delivery of envelopes meets these specifications and Government 

requirements.

The contractor shall be required to correct each defect or error found during the inspection of work either in process or 

completed.

The contractor shall submit in writing to the Contracting Officer, within 2 workdays after request by GPO, the details of 

their Quality Control Program. The proposed program is subject to Government approval.

This program shall, at a minimum, address the following:
IRS E-182-W Envelopes for Flat Products Page 3 of 21

2559-S (06/24)

1. Where and by whom daily process controls and inspections will be performed. Contractor shall state the number 

of people and the assignments that shall be permanently assigned to this program.

2. Appointment of an official or officials who shall be responsible for both the operation of the quality control 

system/department and for investigating and ascertaining the causes of defects/deficiencies found during 

production and in envelopes shipped, as reported by IRS.

3. How and when daily inspection and tests or reviews will be held to check for:

a. correct addressing

b. acceptable printing

c. size, squareness, and parallel measurements.

4. Actions that will be taken when defects/deficiencies are detected.

Failure to maintain the Quality Control Program in accordance with the plan submitted and approved by the Government 

may result in the Government’s termination of the contract for default.

WARRANTY

Contract Clause 15, “Warranty”, of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-

18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 120 days to one calendar 

year from the date the check is tendered as final payment. All other provisions remain the same.

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for such 

period of time as may be mutually agreeable to the GPO and the contractor.

OPTION TO EXTEND TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to the 

contractor not later than 30 days before the contract expires. If the Government exercises this option, the extended 

contract shall be considered to include this clause, except, the total duration of the contract may not exceed 2 years (June

30, 2025) as a result of, and including, any extension(s) added under this clause. Further extension may be negotiated 

under the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” clause for authorized pricing 

adjustment(s).

ECONOMIC PRICE ADJUSTMENT 

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any pricing 

adjustment be made that would exceed the maximum permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be eligible 

for adjustment during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price adjustment for that 

entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if 

paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through June 30, 2024, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of the 

second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.
IRS E-182-W Envelopes for Flat Products Page 4 of 21

2559-S (06/24)

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending 

three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to 

the average of the monthly Indexes for the 12-month interval ending March 31, 2023, called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for the 

period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

PAPER PRICE ADJUSTMENT

Paper prices charged under this contract will be adjusted in accordance with “Table 9 – Producer Price Indexes and 

Percent Changes for Commodity Groupings and Individual Items” in Producer Price Indexes report, published by the 

Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913 for “All Paper” will apply to all paper required under this contract.

2. The applicable index figures for the month of July 2023 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) exceeding 

5% by comparing the base index to the index for that month which is two months prior to the month being 

considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

XX − BBBBBBBB IIIIII II

BBBBBBBB IIIIII II

 × 100 = _____%

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for all line items under “Item II. 

Stock/Paper” in the Schedule of Prices and will be effective on the first day of any month for which prices are to 

be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for orders 

placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any law in 

effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to the 

contractor, but shall be computed as provided above.
IRS E-182-W Envelopes for Flat Products Page 5 of 21

2559-S (06/24)

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any contingency to 

cover anticipated increased costs of paper to the extent such increases are covered by this price adjustment clause.

PRE-AWARD SURVEY

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to 

conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract.

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the 

Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

POST-AWARD CONFERENCE 

Unless waived by the Government, the total requirements of the job as indicated in these specifications will be reviewed 

by Government representative(s) with the contractor’s representative(s) at the contractor’s plant or via telephone 

conference immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The 

purchase order may be supplemented by an individual “Print Order” for each job placed with the contractor. The print 

order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING

Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders may 

be issued under the contract from Date of Award through June 30, 2024 plus for such additional period(s) as the 

contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The 

contract shall control in the event of conflict with any print order. A print order shall be “issued” upon notification by the 

Government for purposes of the contract when it is electronically transmitted or otherwise physically furnished to the 

contractor in conformance with the schedule.

REQUIREMENTS

This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled “Ordering.” 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise 

provided in this contract, if the Government’s requirements for the items set forth herein do not result in orders in the 

amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price adjustment under this 

contract.
IRS E-182-W Envelopes for Flat Products Page 6 of 21

2559-S (06/24)

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid

including, but not limited to, the following: 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing Columbus, OH time and the exact time that the email is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location.

PAYMENT

Contractor’s billing invoice must be itemized in accordance with the line items in the “Section 4. – Schedule of Prices.” 

Failure to itemize invoice may result in delay of payment.

Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the fastest method of getting paid. The information for using this method can be found 

at: https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page located 

at: https://www.gpo.gov.

At time of invoicing, the contractor shall submit a copy of the print order, contractor’s invoice, and all mailing and/or 

delivery receipts via e-mail to: infonortheaast@gpo.gov. 
IRS E-182-W Envelopes for Flat Products Page 7 of 21

2559-S (06/24)

SECTION 2. – SPECIFICATIONS

SCOPE

These specifications cover the production of envelopes requiring such operations as electronic submission of orders, 

reproducibles, proofs, prior-to-production samples, printing, construction, packing, and distribution. 

These envelopes are used in the processing of time sensitive taxpayer correspondence. Complete production and timely 

delivery, are critical to the mission of the IRS. Failure to receive envelopes on schedule can cause stock outages and 

excess cost and/or work stoppages or costly work-arounds at IRS Processing Centers.

TITLE 

IRS E-182-W Envelopes for Flat Products

NUMBER OF ORDERS AND QUANTITY

Based on anticipated usage, 3 orders per year. Approximately 400,000 to 1,000,000 envelopes per order.

TRIM SIZE

9-1/2 x 12-1/2” 

GOVERNMENT TO FURNISH 

Print Orders and furnished material will be submitted via e-mail. The following forms will be in a PDF file. 

• Print Orders (GPO Form 2511).

• IRS Form 12847-W (Rev. 2-2020), Catalog Number 31205D, IRS Envelope Specification Sheet.

• IRS Form 6153 (Rev. 3-2006) Cat. No. 62724N Carton Shipping Label with marking specifications.

The following attachments are a part of this specification: Exhibit 1, IRS Form 12847-W (Rev. 2020), Exhibit 2, IRS 

Form 6153, Exhibit 3, IRS Pallet Specifications, Exhibit 4, Sample Boxes Pallet Label, and Exhibit 5, Monthly Order 

Tracking Report. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification 

marks of any kind, etc., form number, and revision date, carried on copy or film, must not print on finished product.

CONTRACTOR TO FURNISH 

All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the products in 

accordance with these specifications.

REPRODUCIBLES

The contractor must make all reproducibles required. The contractor is responsible for determining what type 

reproducibles will be used but must maintain the quality level specified in the contract. No separate charges will be 

allowed for the various types of reproducibles that may be used.

PDF PROOFS

PDF Proofs will be required on each print order. The contractor to submit one “Press Quality” PDF soft proof (for 

content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF 

proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color match. Contractor 

must call the point of contact listed on the individual print order to confirm receipt.
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2559-S (06/24)

When the individual print order does not require proofs, the contractor will be responsible for performing all necessary 

proofreading to ensure that the final product is in conformity with the Envelope Specification Sheet submitted and USPS 

postal regulations. Should there be a discrepancy between the Print Order and the Envelope Specification Sheet provided, 

and/or USPS postal regulations, the contractor must contact IRS to ensure the correct information is printed.

PRIOR-TO-PRODUCTION SAMPLES

Prior-to-Production Samples will be required on each print order. The sample requirement for this contract is one set of 

100 printed construction samples. Each sample shall be printed and constructed as specified and must be of the size, kind, 

and quality that the contractor will furnish. Samples will be inspected and tested and must comply with the specifications 

as to construction, kind, and quality of materials.

APPROVAL FOR PRIOR TO PRODUCTION SAMPLES 

Prior to the commencement of production of the contract production quantity, the contractor shall submit samples to the 

address indicated on the individual print order. Samples will be tested for conformance of material(s) and construction. 

The container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include the 

GPO jacket, purchase order, and program numbers. The samples must be submitted in sufficient time to allow 

Government testing of the samples and production and shipment in accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples within 3 workdays of the receipt thereof. 

Approval or conditional approval shall not relieve the contractor from complying with the specifications and all other 

terms and conditions of the contract. A conditional approval shall state any further action required by the contractor. A 

notice of disapproval shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit 

additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of 

rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified above to 

inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to termination for 

default, provided however, that the failure of the Government to terminate the contract for default in such event shall not 

relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, 

the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract Clause 12, “Notice 

of Compliance With Schedules,” of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-

18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will not be 

returned to the contractor. All costs, including the costs of all samples shall be included in the contract price for the 

production quantity.

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured.

STOCK/PAPER

The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP 

Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019. 

Light-Brown (Kraft Shade) Envelope, basis weight: 32 lbs. per 500 sheets, 17 x 22”, equal to JCP Code V10.
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2559-S (06/24)

PRINTING

Envelopes print in black ink on constructed back only as indicated on the Envelope Specification Sheet furnished with 

each individual Print Order. The envelopes must be manufactured and printed in a manner that shall permit the envelopes 

to accept printing, ink writing, and bar coding without feathering, blurring, smearing, or penetrating to the reverse side.

All printing shall comply with all applicable U.S. Postal Service regulations. Envelope printing must meet U.S. Postal 

Service Automation guidelines and requirements (refer to latest version of USPS Publication 25, Designing Business 

Letter Mail and the Domestic Mail Manual).

MARGINS

Follow margins on the Government furnished Envelope Specification Sheet.

CONSTRUCTION OF ENVELOPES

The Envelope Specification Sheet furnished with each individual Print Order will provide specific construction 

requirements for seams, flaps, and windows and must be adhered to at all times. 

Envelopes shall be free from cuts, folds, tears, machine marks, foreign matter, dirt, ink smears, and adhesive stains.

SEAMS AND FLAPS

Open side, center seam. The open side with center seam of envelope creates a flap (safety fold) along the bottom 12-1/2” 

dimension, this flap to be sufficiently glued on to the back of the envelope with a minimum height of 1-1/16”. Finished 

trim size is 9-1/2 x 12-1/2”.

Pressure sensitive, cohesive coating on top flap, located on top 12-1/2” dimension, is required for the E-182-W envelope. 

Fully gummed flaps required, split gumming IS NOT permitted on any envelope. 

WINDOWS

The E-182-W envelope has one window, 3-3/4 x 5-3/8” with the 5-3/8” dimension parallel to the flap on the 12-1/2” 

dimension. Window is located 1/2” from right 9-1/2” dimension and 7/8” from bottom 12-1/2” dimension.

Windows shall have rounded or slightly rounded corners, shall be the size and location specified on the specification 

sheets included on this contract, and shall comply with all applicable U.S. Postal Service regulations.

The window shall be covered on the inside with a clear polystyrene window material glued securely on all interior edges 

so as not to interfere with insertion of contents. The clear polystyrene window material shall be free of conditions which 

would prevent being machine read by USPS and IRS equipment. 

Window covering is to be between 1.2 mil and 1.5 mil thickness. All window covering material MUST BE 

TRANSPARENT. 

PACKING

Envelopes shall be un-banded and sealing flap IS NOT to be folded down. The shipping container shall be closed/sealed 

in accordance with GPO Contract Terms.

Pack in units of 500 envelopes per shipping container, no inner packaging. Envelopes must not be packed in oversized 

containers. All envelopes shall be securely packed in containers so as to prevent curling or warping due to excessive 

space. Spacers or fillers should only be added to the last shipping container to complete an odd order quantity.

Shipping containers shall have a minimum bursting strength of 200 pounds per square inch or a minimum edge crush test 

(ECT) of 44 pounds per inch width.
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2559-S (06/24)

LABELING AND MARKING

Reproduce IRS Form 6153 Carton Shipping Label from furnished PDF file, filling in appropriate information for Carton 

Numbers, Number of Cartons, and From (Contractor name and address) fields and attach to shipping containers.

Contractor to ensure correct Jacket number, Print Order number and Program number are indicated on carton label. If the 

Requisition number does not match Print Order Requisition number notify wi.mp.envelope.program@irs.gov, 

infonortheast@gpo.gov, and lprice@gpo.gov. 

The NDC Warehouse located in Bloomington, IL uses an automated warehousing system. All deliveries to the NDC 

Warehouse must be labeled with the IRS Form 6153 Carton Shipping Label provided with the individual Print Order. The 

barcode and its placement on the label are used to locate the carton in the warehouse. The receiving department at the 

NDC Warehouse will not accept shipments with cartons that are not labeled with the IRS Form 6153.

When Blue Label cartons are included on a pallet, the pallet is to be labeled with the “Sample Boxes Pallet” label, with 

the print order numbers indicated that are on the pallet. See Exhibit 4. 

PALLETIZING

Palletizing is required if an order has at least 18 shipping containers going to one destination. Double stacking of pallets 

is NOT permitted.

Except for Size, pallets must conform with Federal Specifications NN-P 71C, and any amendments thereto, as follows: 

Type III, Group 2 or 3, four way (partial) flush pallet, size L 48” x W 40”. Full entry MUST be on the 40” width.

Strict adherence to these dimensions is necessary to meet requirements of IRS storage facilities. Receipt of incorrect 

pallet construction may result in a charge assessed against the contractor for each incorrect pallet. This charge will cover 

costs incurred by the Government in re-palletizing the shipment onto correct pallets. Shipping containers must be 

fastened securely to the pallet in a manner that will prevent lateral movement but will permit ready removal without 

damage to the containers.

Pallets shall be stacked with reverse layer pattern to insure acceptance and safe delivery by common carriers. Maximum 

height (including pallet) 55”. If this is not possible due to custom carton sizes for envelopes, other stacking patterns may 

be accepted with the application of corner protectors. 

Palletized material shall be secured on pallet(s) by stretch-wrap plastic or plastic shrink-wrap. Single piece cardboard 

separator sheet between layers. Corner beads to be applied before wrapping. Pallets shall be suitably packed so as to 

ensure acceptance and safe delivery by common carrier. 

Non-compliance with any of the palletizing requirements may be cause for the Government to reject the shipment at 

destination and return it to the contractor at the contractor’s expense. After giving notice of deficiency and affording the

contractor an opportunity and a reasonable time to correct, the Government, at its option, may re-palletize in accordance 

with the specifications and charge all costs to the contractor.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL COPIES)

Each order will require Departmental Random Copies (Blue Label Copies) with each delivery. These copies must be 

labeled with the government furnished Blue Label (GPO Form 2678 – Certificate of Selection of Random Copies). 

All orders must be divided into 200 equal sublots as indicated on the individual print order. A random “Blue Label” copy 

must be selected from each sublot. Do not choose copies from the same general area in each sublot.

The contractor will be required to certify that all copies were selected as directed using GPO Form 917 – Certificate of 

Selection of Random Copies (located on www.gpo.gov). The GPO Form 917 shall be packaged with the “Blue Label” 

copies. The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.
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2559-S (06/24)

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678 – 

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected container. 

The containers and their contents shall be recorded separately on all shipping documents and sent in accordance with the 

“Distribution” clause below.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included with the 

“Blue Label” copies. These forms can be downloaded from www.gpo.gov. 

DISTRIBUTION

Deliver f.o.b. destination to the address(s) indicated on the Bloomington, IL address individual print order.

Due to high security at IRS Facilities, detailed information may be required from delivery carriers to confirm the identity 

of the driver and equipment used for delivery. Additionally, 24 to 48 hour advance e-mail notification of intended 

deliveries shall be required to schedule availability of loading/unloading docks. Notification to delivery point and 

scheduling of deliveries is an integral part of the distribution requirements and will be discussed at the post-award 

conference.

At same time as bulk delivery is shipped, 10 printed samples of each order must be banded with a copy of the print order 

wrapped around or attached to the front of the envelopes. Sample packages are to be delivered to: IRS, ATTN: Carl 

Matt Slater or Stan Tubbs, M/S 8100, 1160 West 1200 South, Ogden, UT 84404. 

SCHEDULE

Adherence to this schedule must be maintained.

Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511) and 

specification sheet via e-mail.

The first workday of the schedule begins upon receipt of print order and specification sheet.

Orders will be placed/confirmed as follows:

1. The agency will notify the contractor, by e-mail or telephone, when an order(s) is/are ready to be placed.

2. The agency will then e-mail the print order(s) and specification sheet(s) and will indicate the agency individual(s) 

to be contacted upon receipt of the e-mail.

3. The contractor must notify the individual(s) as indicated within 60 minutes after notification to confirm receipt of 

print order(s) and specification sheet(s).

Proofs are due 2 workdays after receipt of Print Order and are to be e-mailed to wi.mp.envelope.program@irs.gov and 

lprice@gpo.gov. Proofs will be held for 3 workdays.

Prior-to-Production samples are due 2 workdays after proof approval is received and samples will be held for 3 workdays. 

Samples are to be sent to the Ogden, UT address indicated on the individual Print Order.

Complete production and delivery will be required within 25 and 45 workdays of receipt of print order. Most orders will 

have a single delivery to Bloomington, Illinois.

An occasional order may require 2 partial deliveries to Bloomington, Illinois. When partial deliveries are ordered, 

anticipate 200,000 to 500,000 envelopes per partial delivery. First partial delivery will be required between 25 and 45 

workdays after receipt of print order and second partial delivery within 2 weeks to 4 weeks after first partial delivery.

The ship/deliver date indicated on the print order is the date(s) products must be received at Bloomington, Illinois. 
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Upon completion of each order, the contractor is to notify IRS and GPO Northeast Region of the date of delivery. See, 

“Delivery/Shipping Status Information” below and Exhibit 5. 

Orders may be placed at any time during the contract period, but it is anticipated that orders will be placed in the first or 

second full week of October, February, and June.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be

relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

DELIVERY/SHIPPING STATUS INFORMATION

Contractor to create an Order Tracking Report in Excel or similar spreadsheet software. See Exhibit 5, for a sample report 

layout with required column headers. The Order Tracking Report will be created by the contractor and sent to the IRS 

Program Specialist and GPO personnel, via email, within 2 workdays after the first print order has been placed.

The Order Tracking Report is to be maintained by the contractor for the entire life of the contract. The report will be 

populated by the contractor with the new orders placed with each Fiscal Year Period (see “Schedule”) and when orders 

are placed outside the Fiscal Year Periods. The populated report is to be sent to the IRS Program Specialist and GPO 

personnel via email within 2 workdays of receiving the print order(s). The contractor is to send an additional updated 

report within 2 workdays after each delivery is made.

Contractors are to report information regarding each order for compliance reporting purposes and include date of delivery 

(or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements by contacting 

Northeast Region APS via email to tracknortheast@gpo.gov, or by calling (614) 488-4616, ext. 0. Personnel receiving 

email or phone call may be unable to respond to questions of a technical nature or transfer any inquiries.

RECEIPT FOR DELIVERY

Contractor must furnish own receipts for delivery. These receipts must include the GPO jacket, program, and print order 

numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made; and signature of the 

Government agent accepting delivery. The original copy of this receipt must accompany the contractor’s voucher for 

payment.
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SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the following 

units of production which are the estimated requirements to produce one year’s orders under this contract. These units do 

not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a like period 

of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

I. (a) (1) 3

(2) 2,342

II. (a) 2,342
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PAGE 14 IS INTENTIONALLY BLANK
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SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination to Bloomington, Illinois.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be considered.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the 1,000 rate.

I. COMPLETE PRODUCT: Prices must be all-inclusive and must the include the cost of all required materials and 

operations necessary for the complete production (including proofs, prior-to-production samples, printing, construction, 

shipping containers, all necessary pallets, packaging materials, labeling and marking) of the product listed in accordance 

with these specifications except for Item II. Stock/Paper.

(a) E-182-W Envelopes:

(1) Makeready and/or Setup.......................................................... per order..................................... $ _________

(2) Running ................................................................................... per 1,000 envelopes................... $ _________

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the finished size of the envelopes. The cost of any paper required 

for makeready or running spoilage must be included in the prices offered.

(a) E-182-W Envelopes....................................................................... per 1,000 envelopes................... $ _________

____________

(Initials)

RETURN THIS PAGE TO GPO, NORTHEAST REGION
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SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City _________________________, State ____________

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges are 

specified to be a factor in determination of award. If no shipping point is indicated above, it will be deemed that the 

bidder has selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional 

shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________ calendar days. See 

Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

_____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in

exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all 

pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder 

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer Review_____________ Date ______________ Certifier __________________ Date

RETURN THIS PAGE TO GPO, NORTHEAST REGION
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EXHIBITS 

EXHIBIT 1: E-182-W (REV. 03-2000) ENVELOPE SPECIFICATION SHEET
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EXHIBIT 2: CARTON SHIPPING LABEL, FORM 6153 (REV. 3-2006) 
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EXHIBIT 3: IRS PALLET SPECIFICATIONS 
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EXHIBIT 4: SAMPLE BOXES PALLET LABEL
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EXHIBIT 5: SAMPLE ORDER TRACKING REPORT