PROGRAM 1562-S

TITLE Front & Center Print and Mailing

TERM August 5, 2019 through June 30, 2020 BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

(a) Makeready and/or Setup...per issue 3 $594.88 $1,784.64 $150.00 $450.00 $337.77 $1,013.31 $250.00 $750.00 $150.00 $450.00

(b) Running Per 1000 copies...per issue 72 $66.45 $4,784.40 $158.28 $11,396.16 $67.60 $4,867.20 $94.88 $6,831.36 $137.44 $9,895.68

II. ADDITIONAL OPERATIONS:

(a) Hard Copy Proofs....per issue 1 $20.00 $20.00 $225.00 $225.00 $48.96 $48.96 $120.00 $120.00 $115.00 $115.00

(b) PDF "Soft" Proofs....per issue 2 $11.00 $22.00 $150.00 $300.00 $10.25 $20.50 $25.00 $50.00 $100.00 $200.00

CONTRACTORS TOTALS $6,611.04 $12,371.16 $5,949.97 $7,751.36 $10,660.68

PROMPT PAYMENT DISCOUNT 0.00% $0.00 0.00% $0.00 2.00% $119.00 1.00% $77.51 0.25% $26.65

DISCOUNTED TOTALS NET $6,611.04 NET $12,371.16 20 DAYS $5,830.97 20 DAYS $7,673.85 20 DAYS $10,634.03

Abstracted by: Teri Shoffstall 07/23/2019

Verified by: Linda Price 07/24/2019

Contract Awarded To: Intellicor Printing Co.

South Elgin, IL

Production

Jacksonville, IL

AJ Images

Edison, NJ

Intellicor Printing Co. IPG/Crabar

Lancaster, PA

Data Recognition Corp

Maple Grove, MN

AWARDED
This is Amendment No. 1. The specifications in our invitation for quote on Program 1562-S, scheduled

for opening at 2:00 p.m. on July 17, 2019, are amended as follows:

1. Change the quote opening date to July 22, 2019.

2. On page 9 of the contract specifications, under "All Proofs", in the first sentence of the first

paragraph, before "address", add "Butler, PA".

3. On page 9 of the contract specifications, under "Stock/Paper", change 60 Ibs. basis weight to 70

Ibs. basis weight.

4. On page 10 of the contract specifications, under "Preparation for Mailing", in the last sentence of

the second paragraph, after "address positioning", add "and sealing", and after the last sentence of

the second paragraph, add "Contractor's option for sealing provided USPS regulations are met."

All other specifications remain the same.

If amendment is not acknowledged on quote, direct acknowledgement to:

U.S. Government Publishing Office

Columbus Regional Office

1335 Dublin Road, Suite 112-B

Columbus, OH 43215-7034

Amended quote or acknowledflement must be submitted using the method(s) specified in the

solicitation for quote submission. Telephone or e-mail submission is not permitted. Faxacknowledgement to (614) 488-4577 is permitted.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO QUOTE OPENING.Failure to acknowledge receipt of amendment, by amendment number, prior to quote opening time,

may be reason for quote being declared nonresponsive.

Sincerely,

WILLIAM M. LAK§K^

Contracting Offider

U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

Columbus Regional Office | 1335 Dublin Road, Suite 112-B, Columbus, OH 43215-7034

http://www.gpo.gov ] www.facebook.com/USGPO | twitter.com/USGPO
€."•_?

U.S. GOVERNMENT PUBLISHING OFFICE

Columbus, Ohio 1^3 !

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Front & Center Print and Mailing

As requisitioned from the U.S. Government Publishing Office (GPO) by the

VA Butler Healthcare - Butler, PA ^ .„

Single Award

TERM OF CONTRACTThe term of this contract is for 1 year (base year period of Date of Award through June 30,2020)and up to 4 option year

periods (July 1, 2020 through June 30, 2021, July 1, 2021 through June 30, 2022, July I 2022 through June 30,2023,and

July 1, 2023 through June 30, 2024). Special attention is dkected to the following provision and clauses in Section 1 of this

contract: "Option to Extend Term of Contract", and "Economic Price Adjustment."

SUBMIT QUOTE TO

U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112-B, Columbus, OH 43215.

Quote must be clearly marked on the outermost envelope/package with company name and address of the bidder, program

number, and quote date. Bidder's option to telefax quote to Columbus RO, (614) 488-4577. Telegraphic and e-mail quotes

transmitted to GPO offices WILL NOT be considered. GPO personnel WILL NOT validate receipt of any bid priorto bid opening. Quotes must be received by the below date and time, late quotes will not be considered.

QUOTES ARE REQUESTED BY: 2:00 p.m., prevailing Columbus, Ohio time July 17,2019

BIDDERS PLEASE NOTE

• Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding.• The GPO 910 "BID" Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of

SECTION 4. - SCHEDULE OF PRICES.

• GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitations Provisions, Supplemental

Specifications, and Contract Clause (Rev. 1-18). Prospective bidders should carefully read this publication as the

applicable terms within become an integral part of this contract. The document is posted atl'ittps://vvwvv,epo,eov'how-to-\vork-\\'ith-us./vendors/forms-and-standards along with a list of major revisions.

• This is a new contract. Abstract of similar contract, Program 2567-S, are available at https://www,epo.gov/how-towork-vvith-us/vendors/contract-pricing.• For infonnation of a technical nature call Linda Price at (614) 488 4616, ext. 7 (No collect calls).

FILE COPY
design, (B) development, or (C) operation;

(2) to include the solicitation notification contained in this contract in eveiy solicitation and resulting

subcontract and in every subcontract awarded without a solicitation when the statement of work in the

proposed subcontract requires the design, development, or operation of a system of records on

individuals to accomplish an agency function; and

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this

contract which require the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the

violation concerns the design, development, or operation of a system of records on individuals toaccomplish an agency function, and criminal penalties may be imposed upon the officers or employees of

the agency where the violation concerns the operation of a system of records on individuals to accomplish

an agency function. For purposes of the Act when the contract is for the operation of a system of recordson individuals to accomplish an agency function, the contractor and any employee of the contractor isconsidered to be an employee of the agency.

(c) The terms used in this clause have the following meanings:

(1) "Operation of a system of records" means performance of any of the activities associated with

maintaining the system of records including the collection, use, and dissemination of records.

(2) "Record" means any item, collection or grouping of information about an individual that is

maintained by an agency, including, but not limited to, his education, financial transactions, medical

history, and criminal or employment history and that contains his name, or the identifying number,

symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a

photograph.

(3) "System of records" on individuals means a group of any records under the control of any agency

from which information is retrieved by the name of the individual or by some identifying number,

symbol, or other identifying particular assigned to the individual.

EXTENSION OF TERM OF CONTRACTAt the request of the Government, the term of any contract resulting from this solicitation may be extended for

such period of time as may be mutually agreeable to the GPO and the contractor.OPTION TO EXTEND TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to

the contractor not later than 30 days before the contract expires. If the Government exercises this option, the

extended contract shall be considered to include this clause, except, the total duration of the contract may notexceed 5 years (June 30, 2024) as a result of, and including, any extension(s) added under this clause.
The documents will be reviewed to validate that adequate financial resources are available to perform the contractrequirements. Documents submitted will be kept confidential, and used only for the determination ofresponsibility by the Government. Failure to provide the requested information in the time specified by the

Government may result in the Contracting Officer not having adequate information to reach an affirmative

determination of responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed.The purchase order will be supplemented by an individual "Print Order" for each job placed with the contractor.The print order, when issued, will indicate the quantity to be produced and any other information pertinent to theparticular order.

ORDEMNG

Items to be furnished under the corrtract shall be ordered by the issuance of print orders by the Government.Orders may be issued under the contract from Date of Award through June 30,2020 plus for such additional

period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of

the contract. The contract shall control in the event of conflict with any print order. A print order shall be

"issued" upon notification by the Government for purposes of the contract when it is electronically transmitted orotherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS

This is a requirements contract for the items and for the period specified herein. Shipment/Delivery of items or

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled

"Ordering". The quantities of items specified herein are estimates only, and are not purchased hereby. Except as

may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do not

result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for an

equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set

forth which are required to be purchased by the Government activity identified on page 1 .The Government shall not be required to purchase from the contractors), requirements in excess of the limit on

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and

the Government respecting those orders shall be governed by the tenns of this contract to the same extent as if

completed during the effective period of this contract.
Front & Center Print and MailingFREQUENCY OF ORDERS

Anticipate 3 to 4 orders per year

QUANTITY

20,000 to 30,000 copies per order.NUMBER OF PAGESFace and BackTRIM SIZE

8-1/2x11"

NO QUANTITY VARIATION ALLOWED.

GOVERNMENT TO FURNISH

At Government's option, electronic files will be furnished via e-mail or contractor maintained FTP site. Files

created on Mac 10.5 in InDesign CS3, Illustrator CS3, and Photoshop CS3. File will be provided as high

resolution PDF files. All fonts, custom letter spacing/kerning files are included. File will be formatted to include

text, rules, line art, screens, illustrations and scanned halftones in final layout format. Color I.D. is CMYK.

Bleeds have been provided.

Distribution list provided in Excel on CD. File is password protected and encrypted. CD delivered f.o.b.

contractor's city via priority mail express with signature confirmation required.

ELECTRONIC PREPRESSPrior to image processing, the contractor shall perform a basic check (preflight) of the furnished media andpublishing files to assure correct output of the required reproduction image. Any errors, media damage, or data

corruption that might interfere with proper file image processing must be reported to Columbus GPO ContractingOfficer prior to further performance.

The contractor is responsible for creating or altering any necessary trapping, setting proper screen angles and

screen frequency, and defining file output selection for the imaging device being utilized. All furnished files must

be imaged as necessary to meet the assigned quality level.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.
ALL PROOFS

Submit proofs (hard copy and PDF "soft" proofs) together with the furnished media (including visual when

applicable), GPO proof memo, and a prepaid airbill (hard copy proofs only) to the address indicated on the

individual print order. All packages/e-mails containing proofs must be clearly marked on the outside of the

package or in the Subject line of the e-mail as "PROOFS", and contain the GPO Program and Print Ordernumbers and publication title.If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revisedproofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing;

such operations must be accomplished within the original production schedule allotted in the specifications. In

the event proofs are disapproved by the Government, or the contractor fails to submit proofs in a sufficient

amount of time to meet the delivery schedule, the contractor may be deemed to have failed to make progress, and

is subject to the termination for default clause.

However, failure of the Government to terminate the contract for default in such event shall not relieve thecontractor of the responsibility to deliver the contract quantities in accordance with the original production

schedule allotted in the specifications.

When errors are caused by the Government and the Government deems it necessary to require additional set(s) of

revised proofs, an additional workday in the Schedule will be allowed.The contractor must not print prior to receipt of an "OK to Print" by the Government.

STOCK/PAPER

The specifications of all stock/paper furnished must be in accordance with those listed herein or listed for thecorresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 2011,available at: https://www.gpo.gov.Color of paper furnished shall be of a uniform shade by visual inspection of the production run. The Contracting

Officer reserves the right to reject shipments of any order printed on paper the color of which, in his opinion,

materially differs within the production run.

White Opacified Offset Book, basis weight: 60 Ibs per 500 sheets, 25 x 38", equal to JCP Code A80. Therequirement for postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) for

this contract is waived; however, the addition of post-consumer fiber is encouraged provided that the

requirements of this Standard are met. All other attributes remain the same.

PRINTmG

Print head to head in 4-color process, medium to heavy coverage consisting of type, reverses, line art, and

illustrations. Critical registration.
The department will notify the contractor when furnished material and print order are available. Contractor will

confirm receipt ofGPO Form 2511 and electronic files within 30 minutes after notification.

The schedule begins upon receipt ofGPO Form 2511 (print order) and furnished material. Complete production

and mailing up to 20 workdays after receipt of GPO Form 2511 (print order) and furnished material.

Government will hold proofs for 1 to 2 workdays. Proofs must be submitted to the Government in sufficient time

to meet the schedule requirements of each print order.The ship/delivery date indicated on the print order is the date f.o.b. contractor city copies must be entered into thepostal system.

RECEIPT FOR DEUVERY

Contractor must furnish its own receipts for delivery. These receipts must include the GPO jacket, program, and

print order numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made; andsignature of the Government agent accepting delivery. The original copy of this receipt must accompany thecontractor's voucher for payment.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be

furnished with each order or shortly thereafter. In the event such information is not received in due time, the

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request

such information.
Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or

alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry ofNC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declarednonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items ofproduction (whether or not such items are included in the Determination of Award) that are inconsistent orunrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would

be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production. Practional parts

of 1,000 will be prorated at the per 1,000 rate.

I. COMPLETE PRODUCT: Prices shall include the cost of all required materials and operations necessary forthe complete production and delivery of the product listed in accordance with these specifications with the

exception of Item II. Additional Operations.

(a) Makeready and/or Setup Charges........................ per issue.................................................. $

(b) Running per 1,000 Copies ...................................per issue.................................................. $

II. ADDITIONAL OPERATIONS: Prices offered for each of the following items must include the cost of all

required materials and operations necessary in accordance with these specifications.

(a) Hard Copy Proofs................................................ per issue.................................................. $(b) PDF "Soft" Proofs ...............................................per issue.................................................. $_

(Initials)

RETURN THIS PAGE TO GPO COLUMBUS RO, COLUMBUS, OH
Purpose. The purpose of this Business Associate Agreement (Agreement) Is to

establish requirements for the Department of Veterans Affairs (VA), Veterans HealthAdministration (VHA), <lnsert Facility Name> and <Company/Organization> inaccordance with the Health Insurance Portability and Accountability Act (HIPAA), the

Health Information Technology for Economic and Clinical Health Act (HITECH), and

the HIPAA Privacy, Security, Breach Notification, and Enforcement Rules ("HIPAA

Rules"), 45 C.F.R. Parts 160 and 164, for the Use and Disclosure of Protected HealthInformation (PHI) under the terms and conditions specified below.

Scope. Under this Agreement and other applicable contracts or agreements,

<Company/Organization> will provide <BRIEFLY DESCRIBE SERVICES (i.e.,medical device, transcription, publishing^ services to, for, or on behalf of <lnsert

Facility Name>.

In order for <Company/Organization> to provide such services, <lnsert

Facility Name> will disclose PHI to <Company/Organization>, and

<Company/Organization> will use or disclose PHI in accordance with this

Agreement.

Definitions. Unless otherwise provided, the following terms used in this Agreement

have the same meaning as defined by the HIPAA Rules: Breach, Data Aggregation,

Designated Record Set, Disclosure, Health Care Operations, Individual, MinimumNecessary, Notice of Privacy Practices, Protected Health Information (PHI), Required

by Law, Secretary, Security Incident, Subcontractor, Unsecured Protected Health

Information, and Use.

"Business Associate" shall have the same meaning as described at 45 C.F.R.

§ 160.103. For the purposes of this Agreement, Business Associate shall refer to<Company/Organization>, including its employees, officers, or any other agents thatcreate, receive, maintain, or transmit PHI as described below.

"Covered Entity" shall have the same meaning as the term is defined at 45

C.F.R. § 160.103. For the purposes of this Agreement, Covered Entity shall refer to

<lnsert Facility Name>.

"Protected Health Information" or "PHI" shall have the same meaning as

described at 45 C.F.R, § 160.103. "Protected Health Information" and "PHI" as used

in this Agreement include "Electronic Protected Health Information" and "EPHI," For

the purposes of this Agreement and unless otherwise provided, the term shall also

refer to PHI that Business Associate creates, receives, maintains, or transmits onbehalf of Covered Entity or receives from Covered Entity or another Business

Associate.

"Subcontractor" shall have the same meaning as the term is defined at 45

C.F.R, § 160.103. For the purposes of this Agreement, Subcontractor shall refer to a

Revised October 2015
reasonable diligence, would have been known to Business Associate.

(2) Notification shall be sent to the <lnsert local VHA Privacy Officer'sname(s) and email address(es)> and to the VHA Health Information AccessOffice, Business Associate Program Manager by email at

VHABAAIssues@va QOV.

(3) Business Associate shall not notify individuals or the Department of Health

and Human Services directly unless Business Associate is not acting as an

agent of Covered Entity but in its capacity as a Covered Entity itself.

E. Provide a written report to Covered Entity of any potential access, acquisition,

use, disclosure, modification, or destruction of either secured or unsecured PHI in

violation of this Agreement, including any Breach of PHI, within ten (10) businessdays of the initial notification.

(1) The written report of an incident as described above will document the

following:

(a) The identity of each Individual whose PHI has been, or is reasonably

believed by Business Associate to have been, accessed, acquired, used,

disclosed, modified, or destroyed;

(b) A description of what occurred, including the date of the incident and

the date of the discovery of the incident (if known);

(c) A description of the types of secured or unsecured PHI that wasinvolved;(d) A description of what is being done to investigate the incident, tomitigate further harm to Individuals, and to protect against future incidents;

and(e) Any other information as required by 45 C.F.R. §§ 164.404(c) and

164.410.

Revised October 2015
K. To the extent Business Associate is required to carry out Covered Entity's

obligations under Subpart E of 45 CFR Part 164, comply with the provisions that

apply to Covered Entity in the performance of such obligations.

L. Provide to the Secretary of Health and Human Services and to Covered Entity

records related to Use or Disclosure of PHI, including its policies, procedures, andpractices, for the purpose of determining Covered Entity's, Business Associate's,

or a Subcontractor's compliance with the HIPAA Rules.M. Upon completion or termination of the applicable contract(s) or agreement(s),return or destroy, as determined by and under the direction of Covered Entity, all

PHI and other VA data created or received by Business Associate during the

performance of the contract(s) or agreement(s). No such information will beretained by Business Associate unless retention is required by law or specifically

permitted by Covered Entity. If return or destruction is not feasible, Business

Associate shall continue to protect the PHI in accordance with the Agreement and

use or disclose the information only for the purpose of making the return or

destruction feasible, or as required by law or specifically permitted by Covered

Entity. Business Associate shall provide written assurance that either alt PHI has

been returned or destroyed, or any information retained will be safeguarded andused and disclosed only as permitted under this paragraph.

N. Be liable to Covered Entity for civil or criminal penalties imposed on CoveredEntity, in accordance with 45 C.F.R. §§ 164.402 and 164.410, and with theHITECH Act, 42 U.S.C. §§ 17931 (b), 17934(c), for any violation of the HIPAA

Rules or this Agreement by Business Associate.

4. Obligations of Covered Entity. Covered Entity agrees that It:

A. Will not request Business Associate to make any Use or Disclosure of PHI in a

manner that would not be permissible under Subpart E of 45 C.F.R. Part 164 if

made by Covered Entity, except as permitted under Section 2 of this Agreement.

B, Will promptly notify Business Associate in writing of any restrictions on CoveredEntity's authority to use or disclose PHI that may limit Business Associate's Use orDisclosure of PHI or otherwise affect its ability to fulfill its obligations under this

Agreement.

C. Has obtained or will obtain from Individuals any authorization necessary for

Business Associate to fulfill its obligations under this Agreement.

D. Will promptly notify Business Associate in writing of any change in CoveredEntity's Notice of Privacy Practices, or any modification or revocation of an

Revised October 2015 5
below.

Revised October 2015