Prog: 429-S

Title: R & D Flyers and Pamphlets

Agency: Federal Highway Administration (FHWA)

Term: Beginning August 1, 2016 and ending July 31, 2017

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST UNIT RATECOST UNIT RATECOST

I. ELECTRONIC PREPRESS:

(a) Digital color content proofs...............................

....................per trim/page-size unit.................. 128 3.00 384.00 2.00 256.00 4.00 512.00 1.50 192.00

(b) Digital one piece laminated halftone proofs.........

....................per trim/page-size unit.................. 16 7.50 120.00 12.00 192.00 20.00 320.00 3.50 56.00

II. PRINTING AND BINDING:

(a) Saddle Stitched:

Printing in a four color process including binding..

....................per page....................................

(1) Makeready and/or Setup 100 50.00 5,000.00 4.00 400.00 75.00 7,500.00 65.00 6,500.00

(2) Running per 100 Copies 852 5.00 4,260.00 4.00 3,408.00 1.50 1,278.00 0.70 596.40

(b) Each Additional Color:

Printing text pages in each additional ink color.....

.....................per color/per page......................

(1) Makeready and/or Setup 40 35.00 1,400.00 1.50 60.00 35.00 1,400.00 20.00 800.00

(2) Running per 100 Copies 386 1.00 386.00 4.00 1,544.00 0.45 173.70 0.32 123.52

(c) Flyers 8-1/2 x 11"

Printing in four color process including binding....

.......................per side...................................

(1) Makeready and/or Setup 8 175.00 1,400.00 4.00 32.00 275.00 2,200.00 220.00 1,760.00

(2) Running per 100 Copies 96 2.00 192.00 4.50 432.00 2.50 240.00 1.75 168.00

(d) Printing Flyers in each additional ink

Colors.............per color/per side......................

(1) Makeready and/or Setup 4 150.00 600.00 1.50 6.00 150.00 600.00 75.00 300.00

(2) Running per 100 Copies 66 2.00 132.00 4.50 297.00 1.50 99.00 0.65 42.90

(e) Pamphlet (Format A)

Printing in four color process including binding....

.............................per page...........................

(1) Makeready and/or Setup 24 300.00 7,200.00 4.00 96.00 150.00 3,600.00 125.00 3,000.00

(2) Running per 100 Copies 266 4.00 1,064.00 4.50 1,197.00 2.00 532.00 0.75 199.50

(f) Printing Format A pamphlets in each additional

ink color............per color/per page...................

(1) Makeready and/or Setup 12 150.00 1,800.00 1.50 18.00 100.00 1,200.00 50.00 600.00

(2) Running per 100 Copies 190 2.00 380.00 4.50 855.00 1.50 285.00 0.35 66.50

(g) Pamphlet (Format B)

Printing in four color process including binding....

.............................per page...........................

(1) Makeready and/or Setup 2 300.00 600.00 4.00 8.00 300.00 600.00 225.00 450.00

(2) Running per 100 Copies 20 4.15 83.00 4.50 90.00 3.50 70.00 1.50 30.00

(h) Printing Format B pamphlets in each additional

ink color............per color/per page...................

(1) Makeready and/or Setup 2 50.00 100.00 1.50 3.00 125.00 250.00 85.00 170.00

(2) Running per 100 Copies 20 2.25 45.00 4.50 90.00 2.00 40.00 1.25 25.00

` PAPER:

(a) White Dull Coated Offset Book (80 lbs)...............

Per 100 leaves 313 1.97 616.61 2.40 751.20 1.50 469.50 1.50 469.50

(b) White Litho (Gloss) Coated Cover (60 lbs)...........

Per 100 leaves 66 4.48 295.68 1.90 125.40 4.50 297.00 4.00 264.00

(c) White Litho (Gloss) Coated Cover (80 lbs)...........

Per 100 leaves 226 4.10 926.60 2.70 610.20 4.50 1,017.00 3.50 791.00

CURRENT CONTRACTOR

MCDONALD & EUDY PRTRS

Graphic Visions 

Gaithersburg, MD

K-B Offset Printing, Inc.

State College, PA

MCDONALD & EUDY PRTRS

Temple Hills, MD

Page 1 of 2
Prog: 429-S

Title: R & D Flyers and Pamphlets

Agency: Federal Highway Administration (FHWA)

Term: Beginning August 1, 2016 and ending July 31, 2017

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST UNIT RATECOST UNIT RATECOST

IV. PACKING AND DISTRIBUTION:

1. Bulk shipments (other than by mail):

(a) Packing and sealing shipping containers............

...........................per container....................... 324 25.00 8,100.00 5.00 1,620.00 2.50 810.00 2.00 648.00

2. Mailing/Shipping:

(a) Single or Multiple copies in kraft envelope 

(up to 200 leaves)............per envelope............. 4447 0.60 2,668.20 1.00 4,447.00 0.22 978.34 0.20 889.40

(b) Quantities over 200 leaves, up to 12 pounds, in

cushioned shipping bags or wrapping in shipping

bundles, maximum gross weight 14 pounds........

.........................per bag or bundles................. 30 2.00 60.00 12.00 360.00 4.50 135.00 1.75 52.50

(c) Quantities over 12 pounds, up to 36 pounds, in

wrapping and shipping bundles, or packed in 

shipping container maximum gross weight 40lbs.

............per bag/bundles or containers.............. 12 30.00 360.00 15.00 180.00 5.00 60.00 2.00 24.00

CONTRACTOR TOTALS $38,173.09 $17,077.80 $24,666.54 $18,218.22

DISCOUNT 2.00% $763.46 1.00% $246.67 1.00% $182.18

DISCOUNTED TOTALS $37,409.63 $17,077.80 $24,419.87 $18,036.04

AWARDED

Gaithersburg, MD State College, PA Temple Hills, MD MCDONALD & EUDY PRTRS

Graphic Visions K-B Offset Printing, Inc. MCDONALD & EUDY PRTRS CURRENT CONTRACTOR

Page 2 of 2
Program 429-S (R1) Page 1 of 16 

Specifications by BEM 

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, D.C.

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of

R & D Flyers and Pamphlets

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 Federal Highway Administration (FHWA)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2016 and ending July 31, 

2017, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the "OPTION TO 

EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, D.C. time, on July 25, 2016. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation, or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, D.C. 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The Program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised June, 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., prevailing Eastern Time, Monday through Friday. Contractor is to follow the instructions in 

the Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526.

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone Washington, D.C. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which will on its 

face demonstrate ability to meet the schedule requirements. The determination by the Government of the acceptability 

of this information in no way relieves the successful bidder of the responsibility for compliance with these schedule 

requirements. 

BIDDERS, PLEASE NOTE: These specifications have been revised from the original solicitation; therefore, all 

bidders are cautioned to familiarize themselves with all provisions of these specifications before bidding. Special 

attention is directed to the following items with differ significantly from the previous solicitation: 

IV. PAPER: COMPUTATION OF THE NET NUMBER OF LEAVES (Specified on page 14 of 16). 

Abstract of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstact.action?region=DC

For information of a technical nature, contact Bernice Mack at bmack@gpo.gov or (202) 512-1239. 
R & D Flyers and Pamphlets 

429-S (R-1) (7/17) 

Page 2 of 16

SECTION 1 - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2): http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf.

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level III. 

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity     O.K. Proofs; Average Type Dimension/ 

Electronic Media 

P-8. Halftone Match (Single and Double Impression) O.K. Proofs; Electronic Media 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

P-10. Process Color Match O.K. Electronic Media 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract expires. 

If the Government exercises this option, the extended contract shall be considered to include this clause, except, the total 

duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) added under this 

clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM" clause. See also 

"ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from this 

solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this clause, 

provided that in no event will any pricing adjustment be made that would exceed the maximum permissible under any law 

in effect at the time of the adjustment. There will be no adjustment for orders placed during the first period specified below. 

Pricing will thereafter be eligible for adjustment during the second and any succeeding performance period(s). For each 

performance period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate clause 

elsewhere in this contract. 
R & D Flyers and Pamphlets 

429-S (R-1) (7/17) 

Page 3 of 16

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from August 1, 2016 to July 31, 2017, and the second and any succeeding period(s) will extend for 12 months from 

the end of the last preceding period, except that the length of the final period may vary. The first day of the second and 

any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer Price 

Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending 3 months prior to the beginning of the period being considered for adjustment. This average is then compared to 

the average of the monthly Indexes for the 12-month interval ending April 30, 2016, called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for 

the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual "PRINT ORDER" for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey of all of the contractor’s computer, printing, 

assembly and shipping equipment which will be used on this contract or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from August 1, 2016 through July 31, 2017 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance with 

the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not purchased 

hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the items set forth 

herein do not result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for an 

equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders 

under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 
R & D Flyers and Pamphlets 

429-S (R-1) (7/17) 

Page 4 of 16

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract. 

PAYMENT: Submit all invoices, via fax, utilizing the GPO barcode coversheet program application. Instructions for 

the GPO barcode coversheet program application can be found at the following web 

address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. Invoices may also be mailed to: U.S. 

Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, Washington, 

DC 20401. 
R & D Flyers and Pamphlets 

429-S (R-1) (7/17) 

Page 5 of 16

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of flyers or pamphlets requiring such operations as electronic 

prepress, printing (4-color process plus two Pantone colors), binding, packing, and distribution. 

TITLE: R & D Flyers and Pamphlets. 

FREQUENCY OF ORDERS: 

Saddle-Stitched: Approximately 3 to 8 orders per year. 

 Flyer: Approximately 1 to 4 orders per year. 

 Pamphlet: Approximately 2 to 7 orders per year. 

QUANTITY: Approximately 400 to 1,800 copies per order. 

NUMBER OF PAGES: 

Saddle-Stitched: Approximately 8 to 20 pages per order. 

 Flyer: Approximately 2 to 4 pages per order. 

 Pamphlet: Approximately 2 to 4 pages per order. 

TRIM SIZES: 

Saddle‐Stitch:     8‐1/2 x 11"

Flyer:    8‐1/2 x 11”

Pamphlet:     Format "A" ‐ 17 x 11" (flat) folded to 8‐1/2 x 11".

    Format "B" ‐ 14 x 8‐1/2"(flat) folded to 3‐1/2 x 8‐1/2".

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows: 

Platform: Macintosh operating system 10.5.8. 

Storage Media: CD-R/RW; DVD-R/RW; E-mail; FTP. 

Software: QuarkXPress, Adobe InDesign, and Adobe Creative Suite. 

 All software upgrades (for specified applications) which may occur during the term 

of the contract, must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. 

 The contractor is cautioned that furnished fonts are the property of the Government 

and/or its originator. All furnished fonts are to be eliminated from the contractor’s 

archive immediately after completion of the contract.  

Additional Information: Files will be furnished in native application and/or PDF format. A visual of the 

furnished electronic files output at 75% to 100% may be provided. If provided, 

visual will be marked for color breaks. 

GPO Form 952 (Desktop Publishing-Disk Information) will be furnished
R & D Flyers and Pamphlets 

429-S (R-1) (7/17) 

Page 6 of 16

One reproduction proof, Form 905 (R.6/03) with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT TO 

FURNISH," necessary to produce the product in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency. The contractor must notify the Government as soon as possible in order to comply with the shipping schedule. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned 

quality level. 

Contractor will be required to create all bleeds. 

All halftones are to be 133-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated that 

the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital deliverables) 

with the furnished material. The digital deliverables must be an exact representation of the final printed product and 

shall be returned on the same type of storage media as was originally furnished, unless otherwise specified. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) 

files, or any proprietary file formats other than those supplied, unless specified by the Government. The Government 

will accept (PDF) files as digital deliverables when furnished by the Government. 

PROOFS:  When ordered, one (1) set of digital color content proofs of entire publication. Direct to plate must be used 

to produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed, and folded to the finished size of the product. 

When ordered, one (1) set of digital one-piece composite laminated halftone proofs on the actual production stock (Kodak 

Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi. Proofs 

must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. Control 

bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” solid color 

patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if applicable). These 

areas must be repeated consecutively across the sheet. Proofs must show dot structure.

In lieu of digital one-piece laminated halftone proofs, at contractor’s option, one (1) set of inkjet proofs that are G7 

profiled and use pigment-based inks may be furnished. A proofing RIP that provides an option for high quality color 

matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to 

ISO 12647-7 standard for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output must be 

a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following color 

control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 2009. 
R & D Flyers and Pamphlets 

429-S (R-1) (7/17) 

Page 7 of 16

The make and model number of the proofing system utilized shall be furnished with the proofs. The proofs must contain 

all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. Direct to plate 

must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

Pantone colors (when ordered) may be substituted with a similar color (with the exception of process yellow) but may 

not be built out of the four process colors. (This requirement does not apply to inkjet proofs). 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations must 

be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an O.K. to Print.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011. 

Government Paper Specification Standards No. 12 - http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All paper used in each copy must be of a uniform shade. All cover stock must have the grain parallel to the spine. 

The paper to be used will be indicated on each print order. 

White Dull Coated Offset Book, basis weight: 80 lbs. per 500 sheets, 25 x 38", equal to JCP Code A260. 

 White Litho (Gloss) Coated Cover, basis weight: 60 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10. 

White Litho (Gloss) Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10. 

PRINTING: Printing head-to-head in four-color process plus up to two additional Pantone colors. Match Pantone number 

as indicated on the print order. 

MARGINS: Margins will be as indicated on the print order or furnished electronic files. 

BINDING: 

Saddle-Stitched Publications: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 

four-page signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches 

will not be allowed. 

Flyers: Trim four sides. 

Pamphlets: Format A: 17 x 11" (flat); one parallel fold to 8-1/2 x 11" title out.

Format B: Trim four sides to 14 x 8-1/2”; double parallel fold to 3-1/2 x 8-1/2” title out.

PACKING: 

Bulk Deliveries– 

Internal distribution to FHWA– Pack in kraft envelopes per the provided distribution list, then pack in shipping 

containers not to exceed 45 pounds when fully packed. 

Bulk distribution to Product Distribution Center (PDC) – Pack suitable in shipping containers not to exceed 45 pounds when 

fully packed. 

Mailing/ShippingInsert single or multiple copies (up to 200 leaves) into kraft envelopes. 
R & D Flyers and Pamphlets 

429-S (R-1) (7/17) 

Page 8 of 16

Quantities over 200 leaves to 12 pounds must be inserted into cushioned shipping bags or wrapped in shipping bundles 

(maximum gross weight 14 pounds). 

Quantities over 12 pounds, to 36 pounds, must be wrapped in shipping bundles or packed in small shipping containers 

(maximum gross weight 40 pounds). 

LABELING AND MARKING: 

Bulk Deliveries - Reproduce shipping container label from furnished repro, fill in appropriate blanks and attach to 

shipping containers. 

Mailing/Shipping –Create and affix a label to each shipment packaged in kraft envelopes, cushioned shipping bags, 

shipping bundles, and shipping containers. At contractor’s option, the addresses may be imaged directly onto the kraft 

envelopes, cushioned shipping bags, shipping bundles, and shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity 

ordered,and no additional charge will be allowed. 

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80 

10,001 ‐35,000     125

These randomly selected copies must be packed separately and identified by a special government-furnished blue label, 

affixed to each affected container. The container and its contents shall be recorded separately on all shipping documents and 

sent to: Federal Highway Administration / RD&T, 6300 Georgetown Pike, Room F-205, McLean, Virginia 22101- 

2296, ATTN: Lisa Shuler, (202) 493-3375. 

A copy of the print order/specification and a signed Government-furnished certificate of selection, must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to the U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing 

the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. The 

print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into equal 

sublots and select a copy from a different general area of each sublet. The contractor will be required to execute a statement 

furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the running rate offered in the 

contractor's bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers must be 

furnished with billing as evidence of mailing. 

DISTRIBUTION: 

Agency DistributionDeliver f.o.b. destination approximately three (3) addresses within the Washington, DC area. Complete addresses and 

quantities will be furnished with the print orders. 
R & D Flyers and Pamphlets 

429-S (R-1) (7/17) 

Page 9 of 16

Deliver f.o.b. destination to Internal distribution to FHWA, Turner–Fairbank Highway Research Center, 6300 

Georgetown Pike, Room F-205, McLean, Virginia 22101-2296, ATTN: Lisa Shuler, (202) 493-3375. 

Deliver f.o.b. destination of Bulk distribution to FHWA Product Distribution Center (PDC): Szanca Solutions, 700 

North 3rd Avenue, Altoona, PA 16601. Inside delivery to room number(s) indicated will be required. 

Mail/Ship f.o.b. contractor’s city-All mailing shall be made at the First Class rate. 

GPO DistributionDeliver f.o.b. destination one (1) copy to: U.S. Government Publishing Office, Federal Depository Library Program 

FDLP, Document Warehouse, 8660 Cherry Lane, Laurel, MD 20707-4986, Washington, DC 20401. 

Deliver f.o.b. destination approximately 15 copies to: Library of Congress, US/Anglo Divisions, U.S. Government 

Documents Section, 101 Independence Avenue, SE, Washington, DC 20540-4274. (Marked: “Depository File Copies.”). 

The contractor is cautioned that "Postage and Fees Paid" indicia may be used only for the purpose of mailing material 

produced under this contract. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic Mail" or 

"International Mail" as applicable. 

Orders which result in mailings of less than 200 pieces or less than 50 pounds will require the contractor to apply the 

appropriate postage to each mailing. Contractor will be reimbursed for postage by submitting a properly completed 

Postal Service form (or equivalent) with the voucher for billing. 

Certificate of Conformance: When using Permit Imprint Mail the contractor must complete GPO Form 712 - Certificate 

of Conformance (Rev. 6-15), and the appropriate mailing statement or statements, supplied by USPS. A fillable GPO 

form 712 Certificate of Conformance can be found at http://www.gpo.gov/vendors/sfas.htm. 

The contractor must immediately forward a copy to the ordering agency identifying the Jacket Number, Program Number 

and Print Order to: Federal Highway Administration, Room F-205, 6300 Georgetown Pike, McLean, VA 22101-2296. 

Attn: Lisa Shuler (202-493-3375).

Upon completion of each order, all furnished material, plus one sample copy must be returned to Lisa Shuler, Federal 

Highway Administration, Room F-205, 6300 Georgetown Pike, McLean, VA 22101-2296. 

Certificate of Conformance: When using Permit Imprint Mail the contractor must complete GPO Form 712 - Certificate 

of Conformance (Rev. 6-15), and the appropriate mailing statement or statements, supplied by USPS. A fillable GPO 

form 712 Certificate of Conformance can be found at http://www.gpo.gov/vendors/sfas.htm. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/ships/mails) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 429-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide 

all applicable tracking numbers, delivery/shipping/mailing methods, and title of product. Contractor must be able to 

provide copies of all delivery/shipping receipts upon agency request. 

All Government furnished materials and the Digital Deliverable must be returned within 5 workday's after delivery. 

All expenses incidental to picking up and returning Government furnished materials submitting proofs, and furnishing 

sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511). 

No definite schedule for pickup of material can be predetermined at this time. 
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Furnished material, print order, and proofs must be picked up from and delivered to: FHWA/RD&T, 6300 Georgetown 

Pike, Room F-205, McLean, Virginia 22101-2296, ATTN: Lisa Shuler, (202) 493-33375. 

When applicable, furnished electronic files must be returned with proofs. 

The following schedule begins the workday after notification of the availability of print order and furnished material; the 

workday after notification will be the first workday of the schedule. 

The numbers under the column headed "WD After" represent the number of workdays allowed to complete that certain 

part of the schedule after completion of the preceding part. 

WD After 

Contractor to submit all proofs as required ............................................................... 2 

Contractor to pickup O.K.'d proofs ........................................................................... 2 

Contractor must complete production and distribution ............................................. 3 

When proofs are not required: WD After 

Contractor must complete production and make complete distribution................................. 2 

The ship/deliver date indicated on the Print Order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified and mailed/shipped f.o.b. contractor‘s city must be delivered to the U.S. Postal 

Service and/or small package carrier 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services Compliance 

Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at (202) 512-1364. 

Personnel receiving email, call or facsimile will be unable to respond to questions of a technical nature or to transfer any 

inquires. 
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SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" 

to the following units of production which are the estimated requirements to produce one (1) year's production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF 

PRICES".

I. (a) 128 

 (b) 16 

 (1) (2) 

II.1. (a) 100 852 

 (b) 40 386 

 (c) 8 96 

 (d) 4 66 

 (e) 24 266 

 (f) 12 190 

 (g) 2 20 

 (h) 2 20 

 III. (a) 313 

 (b) 66 

 (c) 226 

IV.1. (a) 324 

 2. (a) 4447 

 (b) 30 

 (c) 12 
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page is intentionally blank. 
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SECTION 4 - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailed shipments and f.o.b. destination for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with 

these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERNINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest 

of the Government. 

All invoice submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the 100 rate. 

Contractor’s billing invoice must be itemized in accordance with the line item on the “SCHEDULE OF PRICES.” 

A charge will be allowed for each page, whether printed or blank. Unless otherwise specified, no more than three blank 

pages shall be permitted at the end of the text.

I. ELECTRONIC PREPRESS:  One basic charge will be allowed for each color on each printed trim size page or 

side (face or back) of the product. 

(a) Digital color content proofs....................................................... per trim/page-size unit...........$

(b) Digital one piece laminated halftone proofs ........................ per trim/page-size unit.......... ......$

II. PRINTING AND BINDING: Prices shall include the cost of all required materials and operations necessary for the 

printing and binding of the product listed in accordance with these specifications. 

Makeready Running per 

and/or Setup 100 Copies 

(1) (2)

(a) Saddle Stitched: 

Printing in a four color process including binding...... per page :................. $ $ 

(b) Each Additional Color: 

Printing text pages in each additional 

ink color...... ................ per color/per page..................................... $ $ 

(Initials)
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II. PRINTING AND BINDING: Prices shall include the cost of all required materials and operations necessary for the 

printing and binding of the product listed in accordance with these specifications. 

Makeready Running per 

and/or Setup 100 Copies 

(1) (2)

(c) Flyers: 8-1/2 x 11” 

Printing in four color process including binding....... per page............$ $ 

(d) Printing Flyers in each addition ink 

Colors................ per color/per page.......................................................$ $ 

(e) Pamphlet (Format A) 

Printing in four color process, including binding........ per page...........$ $ 

(f) Printing Format A pamphlets in each additional 

Ink color............. per color/per page.......................................................$ $ 

(g) Pamphlet (Format B) 

Printing in four color process including binding............... per page.....$ $ 

(h) Printing Format B pamphlets in each additional 

ink color.............. per color/per page.....................................................$ $ 

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered on the 

individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. The cost of 

any paper required for makeready or running spoilage must be included in the prices offered. 

Computation of the net number of leaves will be based on the following: 

Saddle Stitch and Flyers: One unit will be allowed for each 8-1/2 x 11” page size leaf. 

Format A and B: One unit will be allowed for each 8-1/2 11” page size leaf. The number units for a particular 

pamphlet will be determined by dividing it flat trim size (expressed in sq. in.) by 93.5 sq. in. with any fractional 

remainder being counted as a whole unit. 

Per 100 leaves

 (a) White Dull Coated Offset Book (80 lbs) ...............................................................................$ 

(b) White Litho (Gloss) Coated Cover (60 lbs.) .........................................................................$ 

(c) White Litho (Gloss) Coated Cover (80 lbs.) .........................................................................$ 

Initials
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IV. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the cost 

of packing; kraft envelopes, shipping bags, shipping bundles, and shipping containers; all necessary wrapping and 

packing materials; labeling and marking; and distribution, in accordance with these specifications. 

1. Bulk shipments (other than by mail): 

(a) Packing and sealing shipping containers....... per container...............................$ 

2. Mailing/Shipping: 

(a) Single or Multiple copies 

in kraft envelope (up to 200 leaves) ............... per envelope ............................................$ 

(b) Quantities over 200 leaves, up to 12 

pounds, in cushioned shipping bags or 

wrapping in shipping bundles, 

maximum gross weight 14 pounds. ....................... per bag or bundles.................................$ 

(c) Quantities over 12 pounds, up to 36 

pounds, in wrapping and shipping 

bundles, or packed in shipping 

container 

maximum gross weight 40 pounds. ....................... per bag/bundles or container.............$ 

LOCATION OF POST OFFICE: All mailing will be made from the _____________________________________ 

Post Office located at Street Address_______________________________________________________________ 

City______________________________, State________________________, Zip Code______________________ 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government Furnished Material

a. Number of hours from acceptance of print order to pickup of 

Government Furnished Material

b. Number of hours from pickup of Government Furnished Material 

to delivery at contractor's plant

Initials
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2. Proposed carrier(s) for delivery of completed product 

 a. Number of hours from notification to carrier to pickup of completed product

 b. Number of hours from pickup of completed product to delivery at destination

INSTRUCTIONS FOR BID SUBMISSION: Fill out "Section 4.- SCHEDULE OF PRICES" initialing or signing each 

page in the space(s) provided. Submit two copies (original and one exact duplicate) of the "SCHEDULE OF PRICES" 

with two copies of the GPO Form 910, "BID" form. Do not enter bid prices on GPO Form 910; prices entered in the 

"SCHEDULE OF PRICES" will prevail. 

Bidder ___________________________________________________________________________ __

(City - State) 

By 

(Signature and title of person authorized to sign this bid) 

(Person to be contacted) (Telephone Number)