Program No 1814-S Term 03/08/18 To 02/28/19

TITLE: Short Run Event Flyers and Posters

ITEM NO. DESCRIPTION BASIS OF 

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION:

(a) Flyer (8 1/2 x 11"), per flyer

1. Makeready and/or Setup 12 $10.00 $120.00 $48.00 $576.00 $375.00 $4,500.00 $10.00 $120.00

2. Running per 100 copies 23 $28.00 $644.00 $28.00 $644.00 $70.00 $1,610.00 $20.00 $460.00

(b) Poster (11 x 17"), per poster

1. Makeready and/or Setup 4 $10.00 $40.00 $48.00 $192.00 $475.00 $1,900.00 $10.00 $40.00

2. Running per 100 copies 5 $32.00 $160.00 $50.00 $250.00 $85.00 $425.00 $30.00 $150.00

II. ADDITIONAL OPERATIONS:

Laminating, per copy 690 $0.35 $241.50 $1.25 $862.50 $1.50 $1,035.00 $1.00 $690.00

CONTRACTOR TOTALS $1,205.50 $2,524.50 $9,470.00 $1,460.00

DISCOUNT Net 1.00% $25.25 1.00% $94.70 Net

DISCOUNTED TOTALS AWARDED $1,205.50 $2,499.25 $9,375.30 $1,460.00

Image Square

Santa Monica, CA Temple Hills, MD

LithExcel McDonald & Eudy

Albuquerque, NM

Power Imaging Inc.

Denver, CO
Program 1814-S Page 1 of 14 

Specifications by DE 

Reviewed by MRN 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Denver, CO 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Short Run Event Flyers and Posters 

as requisitioned from the U.S. Government Publishing Office (GPO) by 

Department of the Interior, National Park Service, 

 Grand Canyon National Park 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

February 28, 2019, plus up to four (4) optional 12-month extension period(s) that may be added in accordance 

with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

QUOTES OPENING: Quotes shall be publicly opened at 11:00 a.m., prevailing Denver, CO, time, on March 

01, 2018. 

QUOTATION SUBMISSION: Submit quotes in pre-addressed envelope furnished with solicitation, or send to: 

U.S. Government Publishing Office, Denver Regional Office, Suite 208, 12345 West Alameda Parkway, 

Lakewood, CO 80228-2842. Facsimile quotations in response to this solicitation are permitted. Facsimile 

quotations may be submitted directly to the GPO Denver Regional Office, Fax No. (303) 236-5332. The Program 

number and quotes opening date must be specified with the quotation. Refer to Facsimile Bids in Solicitation 

Provisions of GPO Contract Terms, GPO Publication 310.2 as revised January, 2018. 

The GPO 910 “BID” Form is no longer required. Offerors are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

OFFERORS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - 

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective offerors 

should carefully read this publication as the applicable terms within become an integral part of this contract. The 

document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list 

of major revisions. 

ABSTRACT OF PREVIOUS PRICES IS AVAILABLE 

On the internet https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact Deb Eichfeld at (303) 236-5292, x7; or email deichfeld@gpo.gov. 
Short Run Event Flyers and Posters Page 2 of 14

Program 1814-S (2/19) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Quote will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf.

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes – Level III 

 (b) Finishing (item related) Attributes – Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs/Average Type Dimension/Electronic Media 

P-9. Solid or Screen Tints Color Match Electronic Media 

P-10. Process Color Match Approved Proofs/Electronic Media 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
Short Run Event Flyers and Posters Page 3 of 14

Program 1814-S (2/19) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to February 28, 2019, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 

2017, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the 

award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Awarrd through February 28, 2019, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued”, upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to contractor in conformance with the schedule. 
Short Run Event Flyers and Posters Page 4 of 14

Program 1814-S (2/19) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

PAYMENT: Upon completion of each order, the contractor is required to furnish their billing invoice to the 

ordering agency for examination and certification as to correctness of billing as applicable to the work performed. 

Contractor to submit billing to the ordering agency as specified on the print order. 

The ordering agency is required to return the signed billing certification to the contractor within five (5) workdays 

of receipt thereof. 

After examination and certification by the ordering agency, contractor must submit his invoice to GPO. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 

NOTE: Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print order 

series 05000, 25000, 45000, 65000, 85000, the billing certification requirement is WAIVED. 
Short Run Event Flyers and Posters Page 5 of 14

Program 1814-S (2/19) 

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of face-only flyers and posters requiring such operations as 

electronic prepress, printing, binding, packing, and distribution. 

TITLE: Short Run Event Flyers and Posters. 

FREQUENCY OF ORDERS: Approximately 10 to 20 orders per year. 

QUANTITY: Approximately 40 to 500 copies per order. It is anticipated that the majority of the orders will be 

for 200 copies or less. 

NUMBER OF PAGES: Face only. 

TRIM SIZES: Flyers – 81⁄2 x 11” 

 Posters – 11 x 17” 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows: 

 Platform: Macintosh OS 10.7.5 and newer; Windows 7 and newer. 

Storage Media: FTP; Email. 

Software: Adobe Acrobat, version 10 or later 

All platform system and software upgrades (for specific applications) which 

may occur during the term of the contract must be supported by the contractor. 

Fonts: All printer and screen fonts will be embedded. 

The contractor is cautioned that furnished fonts are the property of the 

Government and/or its originator. All furnished fonts are to be eliminated from 

the contractor’s archive immediately after completion of the contract. 

Additional Information: Files will be furnished in PDF format. 

 All necessary scans and graphics will be properly linked and in final position. 

 Some files may be compressed using PKZip or similar compression software. 

 Hard copy visuals output from furnished files will be furnished to be used as a 

guide only. CMYK to be used for color identification. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 
Short Run Event Flyers and Posters Page 6 of 14

Program 1814-S (2/19) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors 

other than those described below, media damage, or data corruption that might interfere with proper file image 

processing must be reported to the Contracting Officer and ordering agency immediately upon discovery. 

The contractor will not receive additional compensation or time for common errors associated with the output of 

files. Common errors include, but are not limited to: 

 color issues and shifts (RGB color data, no spot colors, loss of black plate) 

 page integrity (text reflow or type substitution) 

 errors associated with embedded graphics 

 missing prepress features (e.g., bleeds, trim marks) 

 loss of text characters from graphic elements 

 defining proper file output selection for the imaging device being used. 

The contractor shall create/extend bleeds, create or alter any necessary trapping, set proper screen angles and 

frequency, define proper file output selection for the imaging device being utilized, and ensure that the black type 

is a solid black, NOT a process build. Furnished files must be imaged as necessary to meet the assigned quality 

level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files with the 

furnished material. The digital deliverables must be an exact representation of the final printed product and shall 

be returned on the same type of storage media as was originally furnished. The Government will not accept, as 

digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary 

file formats other than those supplied, unless specified by the Government. NOTE: The Government will accept 

PDF files as digital deliverables when furnished by the Government. 

PROOFS: When ordered, contractor to submit one “Press Quality” PDF soft proof (for content only) using the 

same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be 

evaluated for text flow, image position, and color breaks. Proof will not be used for color match. 

When ordered, no charges will be allowed for PDF soft proofs. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 

PRIOR TO PRODUCTION PAPER SAMPLES: Prior to the commencement of production of the contract 

production quantity, the contractor shall submit to the Government, not less than 25 samples of paper to be used 

in the production of the contract requirements. Each sample shall be approximately 8-1/2 x 11” and must be of 

the kind and quality required by the specifications. 

Submit samples to: U.S. Government Publishing Office, Customer Services, Attn: Quality Control for Published 

Products (QCPP), Washington, DC 20401. The container and accompanying documentation shall be marked 

PAPER SAMPLES, and shall include the GPO jacket number and purchase order number. 
Short Run Event Flyers and Posters Page 7 of 14

Program 1814-S (2/19) 

Samples will be inspected and tested and must comply with the specifications as to kind and quality of materials. 

The samples must be submitted in sufficient time to allow Government testing of the samples and production and 

shipment in accordance with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples within two (2) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time 

specified above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with the 

procedures as indicated in Contract Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms 

(GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples, shall be included in the contract 

price for the production quantity. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011. 

 

Government Paper Specification Standards No. 12 at http://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_12.pdf?sfvrsn=70b9613d_8

All paper used in an order must be of a uniform shade. 

White 100% Recycled Offset Book, basis weight: 100 lbs. per 500 sheets, 25 x 38", equal to JCP Code A70. 

PRINTING: Print face only in four-color process. 

At contractor's option, the product may be produced via conventional offset or digital printing provided that 

Quality Level III standards are maintained. Final output must be wet ink, pigment-based with a minimum of 175 

line screen. Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 

x 2400 dpi plus a RIP that provides an option for high quality color matching such as Device Links Technology 

and/or ICC Profiles. Resolution that is enhanced or simulated by software will not be acceptable. 

NOTE: The GPO imprint must not print on final product. 

MARGINS: Margins as indicated on the print order or furnished electronic file. Copies will bleed one to four 

sides. It is anticipated that most, if not all, orders will bleed four sides. 
Short Run Event Flyers and Posters Page 8 of 14

Program 1814-S (2/19) 

BINDING: Trim four sides. 

LAMINATION: When ordered, laminate the entire surface of face (after printing) with polyester (such as 

polyethylene terephthalate), polypropylene, vinyl or cellulose acetate, having a thickness in the range of .0005" to 

.0010". The laminated product must have no distortion of the printed matter and must remain clear and legible. 

Laminate must be flush with trim. 

PACKING: Pack suitable, not to exceed 30 lbs. when fully packed. Posters must be packed flat, not rolled, and 

have adequate packing to prevent damage in shipment. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split during the delivery process. 

LABELING AND MARKING: Reproduce shipping container label from furnished reproducible (GPO Form 

905), fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): When non-rolled orders are requested, they must 

be divided into equal sublots in accordance with the chart below. A random copy must be selected from each 

sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify 

that copies were selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located on 

GPO.gov). The random copies constitute a part of the total quantity ordered, and no additional charge will be 

allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The Print Order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of 

Selection of Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the 

contractor's bid and their cost will not be a consideration for award. A copy of the Print Order must be included 

with the samples. 
Short Run Event Flyers and Posters Page 9 of 14

Program 1814-S (2/19) 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing 

DISTRIBUTION: Deliver f.o.b. destination to Grand Canyon, AZ. Destination requires inside delivery. 

Most orders will be delivered at the below location, but it is possible that jobs may be delivered to other areas in 

Grand Canyon, AZ as per the print order. 

Grand Canyon National Park 

20 South Entrance Road 

Grand Canyon, AZ 86023 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1814-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery 

receipts upon agency request. 

Upon completion of each order, all furnished material must be returned to Johanna Lombard at address shown 

above. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs and paper samples, 

and furnishing sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

At the Government’s option, the print order and furnished materials will be emailed to the contractor or uploaded 

to the contractor’s FTP site. 

When ordered, email proofs to johanna_lombard@nps.gov AND GRCA_Creative_Media@nps.gov. Contractor 

must call Johanna Lombard at (928) 838-7902 to confirm receipt. In the event that Johanna Lombard is 

unavailable, alternative contact information for proof approval will be furnished on the print order and/or after 

contract award. 

The following schedule begins the workday after receipt of the print order and furnished material; the workday 

after receipt will be the first workday of the schedule. 

Complete production and distribution must be made on majority of orders within 3 to 5 workdays after furnished 

material and print order is made available for electronic transmission. The exact date will be indicated on the print 

order. 

When ordered, proofs must be submitted as soon as possible to allow for revised proofs if contractor’s errors are 

judged serious enough to require them. Proofs will be withheld no more than one (1) workday from receipt at the 

ordering agency. NOTE: The first workday after receipt of proofs at the ordering agency is day one of the hold 

time. Government representative will provide written proof response via email. 

All proof and transit time is included in the above specified schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination specified. 
Short Run Event Flyers and Posters Page 10 of 14

Program 1814-S (2/19) 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact U.S. GPO Denver 

Regional Office via email to infodenver@gpo.gov; or by faxing (303) 236-5332. 
Short Run Event Flyers and Posters Page 11 of 14

Program 1814-S (2/19) 

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest offer by applying the prices offered in the "SCHEDULE OF PRICES" 

to the following units of production which are the estimated requirements to produce one (1) year's production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES". 

(1) (2) 

I. (a) 12 23 

(b) 4 5 

II. 690 
Short Run Event Flyers and Posters Page 12 of 14

Program 1814-S (2/19) 

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Short Run Event Flyers and Posters Page 13 of 14

Program 1814-S (2/19) 

SECTION 4 - SCHEDULE OF PRICES 

Offers are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Contractor must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, 

or alteration of the order and manner of submitting offers may be declared non-responsive. 

An entry of “NC” (No Charge) shall be entered if offeror intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with “NB” (No Quote), “NA” (Not Applicable), or blank spaces for an item may be declared 

non-responsive. 

The Contracting Officer reserves the right to reject any quotes that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same quote or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 100 will be prorated at the per-100 rate. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials (including paper) and operations necessary for the printing, binding, packing, and 

distribution of the product listed in accordance with these specifications with the exception of items listed 

under II. 

Makeready Running Per 

 and/or Setup 100 Copies 

(1) (2) 

(a) Flyer (8 1⁄2 x 11”), per flyer $___________$___________ 

(b) Poster (11 x 17”), per poster $___________$___________ 

II. ADDITIONAL OPERATIONS: The prices offered for each of the following items must be all-inclusive for 

the performance of operations that are additional to those specified under Item I, and must include the cost of 

all required materials and operations necessary, in accordance with these specifications. 

Laminating, per copy $___________$___________ 

_____________ 

(Initials) 
Short Run Event Flyers and Posters Page 14 of 14

Program 1814-S (2/19) 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ___________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

OFFEROR’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required 

by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and 

return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where 

indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Offeror _____________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email)