PROGRAM: 400-S

TITLE: Concert PostcardsAGENCY: United States Marine CorpsTERM: December 1, 2016 thru November 30, 2017

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST U

I. PRINTING AND BINDING:

Postcards - Printing in four-color process . . . per postcard 

(1) Makeready and/or Setup--------------------------------- 32 76.63 2,452.16 725.00 23,200.00 280.00 8,960.00 

(2) Running Per 1,000 Copies------------------------------- 350 15.33 5,365.50 24.00 8,400.00 16.00 5,600.00 

II. PACKING AND DISTRIBUTION:

1. Delivered Shipments -

Packing and sealing shipping containers . . . per container------------------------------------------------- 20 1.68 33.60 2.25 45.00 4.00 80.00 

2. Mailed Shipments -

Addressing individual postcards . . . 

per 1,000 copies-------------------------------------------- 325 18.61 6,048.25 45.00 14,625.00 36.90 11,992.50 

CONTRACTOR TOTALS $13,899.51 $46,270.00 $26,632.50 

DISCOUNT 5.00% $694.98 2.00% $925.40 2.00% $532.65 

DISCOUNTED TOTALS $13,204.53 $45,344.60 $26,099.85 

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

Postcards - Printing in four-color process . . . per postcard 

(1) Makeready and/or Setup--------------------------------- 32 250.00 8,000.00 250.00 8,000.00 63.66 2,037.12

(2) Running Per 1,000 Copies------------------------------- 350 25.00 8,750.00 11.00 3,850.00 10.71 3,748.50

II. PACKING AND DISTRIBUTION:

1. Delivered Shipments -

Packing and sealing shipping containers . . . per container------------------------------------------------- 20 2.00 40.00 2.50 50.00 0.95 19.00

2. Mailed Shipments -

Addressing individual postcards . . . 

per 1,000 copies-------------------------------------------- 325 25.00 8,125.00 25.00 8,125.00 15.25 4,956.25

CONTRACTOR TOTALS $24,915.00 $20,025.00 $10,760.87

DISCOUNT 2.00% $498.30 1.00% $200.25 5.00% $538.04

DISCOUNTED TOTALS $24,416.70 $19,824.75 $10,222.83

CURRENT CONTRACTOR

GRAY GRAPHICS MCDONALD & EUDY PRINTERS DIGILINK

Capitol Heights, MD Temple Hills, MD Alexandria, VA

( A W A R D E D )

DIGILINK DISTRICT CREATIVE PRINTING GRC ENTERPRISES 

Alexandria, VA Upper Marlboro, MD Warrenton, VA 
Program 400-S Page 1 of 14 

Specifications by LDG 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Concert Postcards

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

United States Marine Corps 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning December 1, 2016 and ending 

November 30, 2017, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on November 16, 

2016. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-0526. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information with the bid which will, 

on its face, demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with 

these schedule requirements. 

 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding. 

 Abstracts of contract prices are available at https://www.gpo.gov/gpo/abstracts/abstract.action?region=DC. 

For information of a technical nature, contact Linda Giacomo at lgiacomo@gpo.gov or (202) 512-0307. 
Concert Postcards Page 2 of 14 

400-S (11/17) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications – 

Product Quality Levels: 

(a) Printing Attributes (page related) – Level III. 

(b) Finishing Attributes (item related) – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/ 

 Electronic Media 

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic Media 

P-10. Process Color Match O.K. Proofs 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 
Concert Postcards Page 3 of 14 

400-S (11/17) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from December 1, 2016 to November 30, 2017, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending August 31, 2016, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from December 1, 2016 through November 30, 2017, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 
Concert Postcards Page 4 of 14 

400-S (11/17) 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submit all invoices, via fax, utilizing the GPO barcode coversheet program application. Instructions for 

the GPO barcode coversheet program application can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. Invoices may also be mailed to: U.S. 

Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, Washington, DC 

20401. 
Concert Postcards Page 5 of 14 

400-S (11/17) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of postcards requiring such operations as electronic prepress, 

printing in four-color process, binding, packing, and distribution. 

TITLE: Concert Postcards. 

FREQUENCY OF ORDERS: Approximately 5 to 15 orders per year. 

QUANTITY: Approximately 18,000 to 60,000 total postcards per order. 

Approximately two to six different postcard versions will be ordered on each print order – approximately 8,000 to 

32,000 copies per postcard per order. 

NUMBER OF PAGES: Face and back. 

TRIM SIZE: 4 x 6”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: Macintosh OSX 10.5.7 

 Storage Media: FTP; Email 

 Software: Adobe Illustrator CS6; Adobe Photoshop CS6; Adobe InDesign CS6 

 All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished. 

 Contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract. 

 Additional 

 Information: Files will be furnished in native application format. 

 All graphics and illustrations will be furnished in place in the electronic files. 

 Visual(s) of electronic files will be furnished. 

 Visual(s) will be made at less than 100% to show bleeds. 

 Visual(s) will show color breaks. 

 CMYK will be used for color identification. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

Mailing addresses for distribution will be furnished electronically, via FTP or email, in a Microsoft Excel file format. 

(Contractor required to run distribution files on each order through the National Change of Address (NCOA) service 

database to verify addresses are NCOA certified. Contractor required to provide the ordering agency an updated 

distribution list upon completion of each order. Separate distribution lists may be furnished for each postcard version 

ordered on the same print order.) 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on the finished product. 
Concert Postcards Page 6 of 14 

400-S (11/17) 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for the 

FTP, which at a minimum, must have a unique user ID and password. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to: Staff Sergeant 

Brian Rust at (202) 433-5811 or brian.rust@usmc.mil. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

All halftones are to be at 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise 

specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document 

Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

(The Government will accept Adobe Acrobat Portable Document Format (PDF) files as digital deliverables when 

furnished by the Government.) 

PROOFS: One (1) Adobe Acrobat (latest version) PDF soft proof for each postcard version. Proof will be 

transferred to the ordering agency via email. PDF proof will be evaluated for text flow, image position, and color 

breaks. Proof will not be used for color match. 

One (1) set of digital one-piece composite laminated halftone proofs on the actual production stock (Kodak Approval, 

Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi for each 

postcard version. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of 

ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of 

minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for 

process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs must show dot 

structure. 

In lieu of digital one-piece laminated proofs, at contractor’s option, inkjet proofs that are G7 profiled and use pigmentbased inks may be furnished. A proofing RIP that provides an option for high quality color matching such as Device 

Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-7 standard 

for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output must be a minimum of 720 x 

720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following color control strip to be 

evaluated for accuracy: IDEAlliance ISO 12647-7 (2009 or later). 

 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 
Concert Postcards Page 7 of 14 

400-S (11/17) 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

Contractor must not print prior to the receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All stock used on each order must be of a uniform shade. 

White Litho (Gloss) Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L10. 

PRINTING: Digital printing is NOT permitted. 

Print face and back in four-color process. 

MARGINS: Margins will be as indicated on the print order or furnished media. 

Postcards will bleed on four sides. 

BINDING: Trim four sides. 

PACKING: 

Delivered Shipments – 

Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process. 

NOTE: Different postcards versions ordered on the same print order may be packed together in the same container 

but must be separated by rubber bands within the container. 

Mailed Shipments – 

Mail each postcard individually. 

LABELING AND MARKING: 

Delivered Shipments – 

Reproduce shipping container label from furnished repro, fill in appropriate blanks, and attach to shipping containers. 

Mailed Shipments – 

Create and affix a recipient address label and bar code to the back of each postcard. At contractor’s option, addresses 

and bar codes may be imaged directly onto each postcard. 
Concert Postcards Page 8 of 14 

400-S (11/17) 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents and sent to: U.S. Marine Band Public Affairs Office, 8th and I Streets, SE, Washington, DC 20390. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to the U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

execute a statement furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the 

running rate offered in the contractor’s bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by GPO program, jacket, and print order numbers 

must be furnished with billing as evidence of mailing. 

DISTRIBUTION: 

 Deliver f.o.b. destination the majority of each order (mailed shipments) to: USPS Bulk Mail Acceptance 

Unit, Washington Post Office, 900 Brentwood Road, NE, Washington, DC 20018-9998. 

 Deliver f.o.b. destination the balance of each order (delivered shipments) to: U.S. Marine Band Public Affairs 

Office, 8th and I Streets, SE, Washington, DC 20390. 

Complete addresses and quantities will be furnished with each print order. 

All mailing shall be made at the Presorted First Class rate.

All mailings must be sorted and prepared in packages and sacks as prescribed for Presorted First Class mail in the U.S. 

Postal Service manual. All mailings must be delivered to the above bulk mail facility presorted to the finest sort 

possible and ready for immediate entry into the mail stream. Delivery shall be made by a person accountable directly 

to the company responsible for the mailing and who shall have the authority to affect the mailing as necessary. 

Delivery of these mailings to the postal service by commercial carrier or a party not having direct authority and/or 

responsibility as discussed above will not be accepted. 
Concert Postcards Page 9 of 14 

400-S (11/17) 

NOTE: All costs associated with packing and delivery of mailed shipments to specified bulk mail facility must be 

borne by the contractor. 

Contractor will mail using departmental mailing permit imprint; however, orders which result in mailings of less than 

200 pieces or less than 50 pounds will require the contractor to apply appropriate postage to each mailing. Contractor 

will be reimbursed for postage by submitting a properly completed postal service form (or equivalent) with billing 

invoice for payment. 

Contractor is required to fill in all applicable items on USPS form(s) and submit in duplicate to the entry post office. 

The post office will return a verified copy of USPS form(s) to the contractor. The contractor must immediately 

forward a copy to the ordering agency identifying the program number, print order number, and jacket number, as 

appropriate. 

Contractor is cautioned that mailing permit imprint may be used only for the purpose of mailing material produced 

under this contract. 

When using permit imprint mail, contractor must complete GPO Form 712 – Certificate of Conformance (Rev. 10-15) 

and the appropriate mailing statement(s) supplied by USPS. A fillable GPO Form 712 Certificate of Conformance can 

be found at http://www.gpo.gov/vendors/sfas.htm. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail” 

or “International Mail”, as applicable. 

NOTE: In accordance with United States Postal Service (USPS) regulations, contractor will be required to run 

distribution files on each order through the National Change of Address (NCOA) service database to verify addresses 

are NCOA certified, as required. All related costs to perform this operation must be included in submitted bid pricing. 

No additional reimbursement will be authorized. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers/mails) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 400-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery/mailing method, and title of product. Contractor must be able to provide copies of all 

delivery/mailing receipts upon agency request. 

Upon completion of each order, all furnished material (as applicable), one (1) sample copy of each postcard version, 

and NCOA-certified updated distribution list must be returned to: U.S. Marine Band Public Affairs Office, 8th and I 

Streets, SE, Washington, DC 20390. 

All expenses incidental to picking up and returning material (as applicable), submitting proofs, and furnishing sample 

copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Furnished material (as applicable) and hard copy proofs must be picked up from and delivered to: U.S. Marine Band 

Public Affairs Office, 7th Street and Virginia Avenue, SE, Washington, DC 20003. 

PDF soft proof must be emailed to the address specified on the print order. 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of availability of print order and furnished material; the 

workday after notification will be the first workday of the schedule. 
Concert Postcards Page 10 of 14 

400-S (11/17) 

 Contractor must complete production of total print order quantity and distribution of delivered shipments only 

within nine (9) workdays. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs, if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than one (1) workday from their receipt at the ordering agency until they are 

made available for pickup or electronically returned to the contractor. (For example, if proofs are 

delivered/submitted on Monday, the Government will have proofs available for pickup or electronically 

returned to the contractor by the close of business on Tuesday.) 

 All proof and transit time is included in the 9-workday schedule. 

 Contractor must complete distribution of mailed shipments 10 calendar days prior to the scheduled concert 

date of each postcard version. 

NOTE: Contractor will be required to hold mailed shipments on each order beyond the 9-workday schedule. 

Contractor will deliver mailed shipments for each postcard version to the specified bulk mail facility on the effective 

mail date. Each postcard version may require a different effective mail date requiring the contractor to make staggered 

deliveries to the specified bulk mail facility. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at 

(202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 

 
Concert Postcards Page 11 of 14 

400-S (11/17) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. 32 350 

II. 1. 20 

 2. 325 

 
Concert Postcards Page 12 of 14 

400-S (11/17) 

THIS PAGE IS INTENTIONALLY BLANK.
Concert Postcards Page 13 of 14 

400-S (11/17) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and stock/paper) for the complete printing and binding of the product listed in 

accordance with these specifications. 

 Makeready Running Per 

and/or Setup 1,000 Copies 

(1) (2) 

Postcards – 

Printing in four-color process ........................................... per postcard ...... $____________ $___________ 

II. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the cost of 

packing; shipping containers; all necessary wrapping and packing materials; labeling and marking; NCOA 

certification; and complete distribution, in accordance with these specifications. 

1. Delivered Shipments – 

Packing and sealing shipping containers ................................................... per container ...... $___________ 

2. Mailed Shipments – 

Addressing individual postcards........................................................... per 1,000 copies ...... $___________

 

 _____________ 

(Initials) 

 Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
Concert Postcards Page 14 of 14 

400-S (11/17) 

My production facilities are located within the assumed area of production ...................... ________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government furnished material .... __________________________________ 

 a. Number of hours from acceptance of print order 

to pickup of Government furnished material ........................................................................... ____________ 

 b. Number of hours from pickup of Government furnished material 

to delivery at contractor’s plant ............................................................................................... ____________ 

2. Proposed carrier(s) for delivery of completed product .... ___________________________________________ 

 a. Number of hours from notification to carrier to pickup of completed product ....................... ____________ 

 b. Number of hours from pickup of completed product to delivery at destination ..................... ____________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail. 

 

Bidder ____________________________________________________________________________________ 

 _________________________________________________________________________________________ 

(City – State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 _________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) 

LOCATION OF POST OFFICE: All mailing performed under this contract must be made from: USPS Bulk 

Mail Acceptance Unit, Washington Post Office, 900 Brentwood Road, NE, Washington, DC 20018-9998.