TITLE: "PLANNING DOCUMENTS" PROGRAM 3832-S

TERM: NOVEMBER 30, 2016 THROUGH OCTOBER 31, 2017 W/OPTIONS

 

Basis BKR Printing

Item No. DESCRIPTION State 430 Code 08870 State 190 Code 38435 State 300 Code 52436 State 120 Code 71652

Award UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT: Except proofing and timework

(a) Format "A, per printed side

Each Additional Color of Ink

3. Make-ready and Setup Charges 1 x 130.00 130.00 120.00 120.00 178.00 178.00 85.00 85.00

4. Per 100 Copies 1 x 13.00 13.00 6.00 6.00 12.50 12.50 12.22 12.22

Four-Color Process

5. Make-ready and Setup Charges 1 x 500.00 500.00 300.00 300.00 480.00 480.00 300.00 300.00

6. Per 100 Copies 1 x 13.00 13.00 20.00 20.00 19.50 19.50 19.82 19.82

(b) Format "B", per page size unit

Black Ink or a Color other Than Black

1. Make-ready and Setup Charges 15 x 9.23 138.45 12.00 180.00 10.00 150.00 9.75 146.25

2. Per 100 Copies 15 x 4.31 64.65 3.00 45.00 3.00 45.00 2.91 43.65

Each Additional Color of Ink

3. Make-ready and Setup Charges 1 x 97.50 97.50 15.00 15.00 16.00 16.00 14.05 14.05

4. Per 100 Copies 1 x 2.25 2.25 3.00 3.00 4.90 4.90 4.85 4.85

Four-Color Process

5. Make-ready and Setup Charges 1 x 112.50 112.50 75.00 75.00 80.00 80.00 48.00 48.00

6. Per 100 Copies 1 x 9.75 9.75 5.00 5.00 6.50 6.50 5.21 5.21

(c) Format "C", per page size unit

Black Ink or a Color other Than Black

1. Make-ready and Setup Charges 935 x 6.16 5,759.60 12.00 11,220.00 8.00 7,480.00 7.59 7,096.65

2. Per 100 Copies 1632 x 2.70 4,406.40 2.80 4,569.60 2.80 4,569.60 3.12 5,091.84

Each Additional Color of Ink

3. Make-ready and Setup Charges 5 x 77.00 385.00 15.00 75.00 20.00 100.00 14.62 73.10

4. Per 100 Copies 9 x 3.90 35.10 2.80 25.20 4.90 44.10 3.92 35.28

Four-Color Process

5. Make-ready and Setup Charges 373 x 67.76 25,274.48 75.00 27,975.00 68.00 25,364.00 18.80 7,012.40

6. Per 100 Copies 618 x 5.39 3,331.02 4.50 2,781.00 5.50 3,399.00 4.92 3,040.56

(d) Format "D", per page size unit 

Printing in Black Ink or a Color other Than Black

1. Make-ready and Setup Charges 2 x 12.00 24.00 20.00 40.00 25.00 50.00 11.50 23.00

2. Per 100 Copies 4 x 7.20 28.80 5.00 20.00 5.00 20.00 21.00 84.00

Four-Color Process

5. Make-ready and Setup Charges 2 x 100.00 200.00 100.00 200.00 128.00 256.00 50.00 100.00

6. Per 100 Copies 4 x 8.00 32.00 10.00 40.00 6.00 24.00 7.22 28.88

II. PROOFS: 

(a) Digital content proofs, each page-size unit 1329 x 1.65 2,192.85 5.00 6,645.00 2.20 2,923.80 1.97 2,618.13

(b) High Resolution Proofs, each page-size unit 379 x 22.50 8,527.50 15.00 5,685.00 17.00 6,443.00 12.98 4,919.42

(c) Timework, per hour 1 x 70.00 70.00 85.00 85.00 85.00 85.00 110.00 110.00

CONTRACTOR TOTALS $51,347.85 $60,129.80 $51,750.90 $30,912.31

DISCOUNT if any 5.000% 2,567.39 2.000% 1,202.60 1.000% 517.51 5.000% 1,545.62

DISCOUNTED TOTALS $48,780.46 $58,927.20 $51,233.39 AWARDED $29,366.69

Gray Graphics Lithexcel Production Press

 Page 1 of 1
THIS CONTRACT IS BEING SOLICITED AS A 

SMALL PURCHASE PROCUREMENT

Program 3832-(10/21) Page 1 of 18

Specifications by BS 

U.S. GOVERNMENT PUBLISHING OFFICE 

Denver, Colorado 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Planning Documents 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Department of the Interior 

Fish and Wildlife Service 

Lakewood, Colorado 

Single Award 

NOTICE TO OFFERORS: The term of this contract is for one year and up to four option years

beginning Date of Award (DOA). (NOTE: The anniversary date for this contract shall be observed as 

November 1, 2016).

Special attention should be directed to the following clauses in Section 1 of this contract: "ECONOMIC 

PRICE ADJUSTMENT" and "NOTIFICATION".

The total duration of this contract, including the exercise of any options under this clause shall not 

exceed 5 years. The contractor will be notified not later than 30 days before the contract expires if 

the Government makes the decision to not exercise the option for a subsequent period. 

Notwithstanding the above, and at the request of the Government, the term of the contract may be further 

extended (e.g. unforeseen delay or protest precludes making award on follow-on contract) for such period 

of time that may be mutually agreeable to the GPO and the contractor. 

REQUEST FOR QUOTATION: Please review the attached specifications and SUBMIT OFFERS BY FAXING 

QUOTATIONS ON "SECTION 4 - SCHEDULE OF PRICES" NO LATER THAN: 11:00 a.m. prevailing 

Denver, Colorado time, on November 15, 2016. 

Facsimile Telephone Number: (303) 236-5332

Mail To: U.S. Government Publishing Office 

Denver Regional Office 

12345 W Alameda Pkwy, Ste 208 

Lakewood, CO 80228 

. 

For information of a technical nature call (303) 236-5292 (no collect calls) or email to InfoDenver@gpo.gov. 
Planning Documents Page 2 of 18

Program 3832-SP (10/21) 

SECTION l. - GENERAL TERMS AND CONDITIONS

CONTRACT TERMS AND QUALITY ASSURANCE THROUGH ATTRIBUTES: Any contract which 

results from this Request for Quotation will be subject to the applicable articles of GPO Contract Terms 

(GPO Pub. 310.2, effective December 1, 1987 (Rev. June 2001)) and Quality Assurance Through 

Attributes Program (GPO Pub. 310.1, effective May 1979 (revised August 2002)). In case of conflict 

between these specifications and Contract Terms and/or Quality Assurance Through Attributes Program, 

these specifications will govern. 

The links for viewing of the most current versions of the mentioned documents are as follows: 

http://www.gpo.gov/pdfs/vendors/terms.pdf, & http://www.gpo.gov/pdfs/vendors/qatap.pdf 

GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also 

cancels and supersedes any other disputes language currently included in existing contractual actions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels & standards shall apply 

to these specifications: 

Product Quality Levels for Covers and Format A products: 

(a) Printing Attributes - Level II. 

(b) Finishing Attributes - Level II. 

Product Quality Levels for text and foldins: 

(a) Printing Attributes - Level III. 

(b) Finishing Attributes - Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity *Approved Contract Proofs

P-8. Halftone Match (Single/Double Impression) *Approved Contract Proofs 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

P-10. Process Color Match Approved Contract Proofs 

* Where electronic files are furnished, the Specified Standard in the absence of hard copy proofs 

and/or originals will be uniformity of image throughout the press run. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. 
Planning Documents Page 3 of 18

Program 3832-SP (10/21) 

The first period will extend from DOA to October 31, 2017, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes 

from the 12-month interval ending three (3) months prior to the beginning of the period being considered 

for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month 

interval ending August 1, 2016, called the base index. The percentage change (plus or minus) of the 

variable index from the base index will be the economic price adjustment for the period being considered 

for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall 

apply the percentage increase or decrease against the total price of the invoice less reimbursable postage 

or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted. 

NOTIFICATION: The contractor will be notified not later than 30 days before the contract expires if the 

Government makes the decision to not exercise the option for a subsequent period. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual "Print Order" for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the particular 

order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from DOA through October 31, 2017 plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the 

terms and conditions of the contract. The contract shall control in the event of conflict with any print 

order. A print order shall be "issued" upon notification by the Government for purposes of the contract 

when it is electronically transmitted or otherwise physically furnished to the contractor in conformance 

with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "ORDERING". The quantities of items specified herein are 

estimates only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the 

Government's requirements for the items set forth herein do not result in orders in the amounts or 

quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment under 

this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items 

set forth which are required to be purchased by the Government activity identified on page one of these 

specifications. 
Planning Documents Page 4 of 18

Program 3832-SP (10/21) 

The Government shall not be required to purchase from the contractor requirements in excess of the limit 

on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure this 

requirement from another source. 

The Government may issue orders that provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the "ORDERING"

clause of this contract. 

PAYMENT BY ELECTRONIC FUNDS TRANSFER (EFT): Public Law 104-134 of April 26, 1996, 

requires that Federal agencies convert from making payment by check to paying by electronic funds 

transfer (EFT). Accordingly, the U.S. Government Publishing Office (GPO) intends to issue payment by 

EFT under any contract or purchase order resulting from this solicitation 

To arrange for Electronic Funds Transfer payment, the contractor must complete a Standard Form 3881 

(ACH Vendor/Miscellaneous Payment Enrollment Form) and submit it to: U.S. Government Publishing 

Office, Procurement Accounting Division, Stop FMC, Washington, DC 20401. A copy of SF-3881 is 

available to be downloaded from the GPO Internet site at http://www.gpo.gov/ vendors/sfas.htm as an 

Adobe Acrobat PDF file. A new SF-3881 should be submitted for changes in company or financial 

institution information. Contractors already registered for EFT with the GPO need not reapply. 

The need for GPO Form 1034, "Public Voucher for Purchases" has been eliminated. You may use your 

own company’s invoice or while supplies last, at your option, you may continue to use GPO Form 1034. 

To expedite your payment, remember to include the following items on your invoice: Jacket/Term 

Contract Number, Print order number, Discount terms, Quantity shipped, and Total Cost. 

Continue to submit evidence of shipment and/or delivery with your voucher/invoice. 

Although not a requirement at this time, the contractor is encouraged to submit the "Bar Code Cover 

Sheet" with the request for payment. The use of this document will greatly facilitate prompt payment to 

the contractor. The following website address will allow you to create the GPO payment barcode cover 

page http://winapps.access.gpo.gov/fms/vouchers/barcode/. 

PAYMENT: The Government Publishing Office will utilize the following procedure. Billing 

certification sheets for the work performed will be sent by the contractor to the ordering agency for 

examination and certification as to correctness of the billing as applicable to the work performed. The 

ordering agency is required to return the signed billing certification to the contractor within five (5) 

workdays of receipt. 
Planning Documents Page 5 of 18

Program 3832-SP (10/21) 

After examination and certification by the ordering agency the invoice/voucher, print order, proof of 

delivery, and the agency signed billing certification must be submitted to: Comptroller, 

U.S. Government Publishing Office, North Capitol and H Streets, NW, Washington, D.C. 20401. In 

addition the contractor is instructed to fax a duplicate set of these documents to the Denver GPO 

office. The fax number is 303-236-5332 ATTN: Procurement Technician or emailed to 

InfoDenver@gpo.gov.

For the purpose of earning the discount when a prompt payment discount is offered by a bidder, time will 

be computed from the date a correct invoice/voucher, print order, proof of delivery, and the agency 

signed billing certification is received by the GPO. 

Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print 

order series 05000, 25000, 45000, 65000, 85000 the billing certification requirement is WAIVED. 

NOTICE TO OFFERORS: The offer (SECTION 4 - SCHEDULE OF PRICES) may be facsimile 

transmitted direct to GPO office. 

Page 6 is blank. 
Planning Documents Page 6 of 18

Program 3832-SP (10/21) 

THIS PAGE IS INTENTIONALLY BLANK
Planning Documents Page 7 of 18

Program 3832-SP (10/21) 

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of books and pamphlets requiring such operations as 

electronic pre-press, proofing, printing, binding, packing, and distribution. 

TITLE: Planning Documents. 

FREQUENCY OF ORDERS: 

 Formats "A" - Approximately 2 to 6 orders per year. 

 Formats "B" - Approximately 1 to 2 orders per year. 

 Formats "C" - Approximately 3 to 7 orders per year. 

 Formats "D" - Approximately 2 to 4 orders per year. (to be folded and inserted into Format C 

when ordered. 

NOTE: An order may be placed for all four formats on the same order where common Digital 

Files are to be used on different pieces. 

QUANTITY: 

 Formats "A" – 100 to 400 copies per order. 

 Formats "B" – 100 to 500 copies per order. 

 Formats "C" and "D" – 100 to 400 copies per order, most orders will be for less than 200 copies.

NUMBER OF PAGES: 

 Formats "A" - Single leaf printed face and back. 

 Formats "B" - Approximately 10 to 30 pages with separate covers per order. 

 Formats "C" – Approximately 30 to 400 pages with separate covers. 

 Formats "D" – Approximately 2 to 6 foldins printing face only or face and back. 

TRIM SIZES: 

 Format "A" - 25 1/2 x 11" 3 Panel Summary. 

 Format "B" - 81⁄2 x 11" Saddle-stitch Summary. 

 Format "C" - 81⁄2 x 11" Perfect-bound Plan or EIS 

 Format "D" - 17 x 11" Foldins for Format C 

GOVERNMENT TO FURNISH: Print Orders (GPO Form 2511). Hard copy visuals output from 

furnished files and/or electronic PDF files suitable for visuals but not reproduction to be used as a guide. 

CD-ROM, DVD or similar will be provided, or at the Government’s option, the data will be transmitted 

direct to the contractor’s facility via e-mail or to contractor's FTP site. The electronic media furnished by 

the Government will be generated on a MAC System or PC/Windows XP, 7, 8, or 10 platform in a variety 

of software formats including, but not limited to: Adobe InDesign, Adobe Illustrator, Adobe PhotoShop, 

Adobe Acrobat PDF, QuarkXPress, Aldus Freehand, Corel Draw, Adobe PageMaker, Microsoft 

Publisher, Microsoft Word, Microsoft Office, and WordPerfect. NOTE: The contractor is to support 

upgrades of application software within one month of notification by ordering agency. 

Contractor must be capable of accepting data in these platform/formats for either direct input or 

conversion to his/her system as part of their basic charge to the Government. No additional time or 

compensation will be given to the contractor for common errors associated with file output from a 

different platform. See "Inspection of Files" for brief description of common errors. The contractor will be 

responsible for proofreading converted formats to ensure that all fonts have transferred platforms 
Planning Documents Page 8 of 18

Program 3832-SP (10/21) 

completely. Contractor will be responsible for final output that is in conformance with the visuals as 

provided. 

Fonts: Various PostScript Type 1 (printer and screen) fonts, True Type fonts, and Open Type fonts will be 

provided with each order. NOTE: The fonts provided are the property of the ordering agency and are 

provided for use on the order only. Using the furnished fonts for any job other than this one violates 

copyright law. All fonts should be eliminated from contractor's archive immediately after completion of 

the production run. 

Data will be provided in native application format with all necessary scans and graphics properly linked 

and in final position. Some files may be compressed using PKZip or similar compression software. 

INSPECTION OF ELECTRONIC FILES: Contractor to perform a basic check, preflight of the furnished 

files. Check for damaged disks, missing or damaged files, missing or damaged fonts, missing bleeds, 

improper trim size, improper color definition, and so on. The Contractor will not receive additional 

compensation or time for common errors associated with the output of files. Common errors include, but 

are not limited to: 1) color issues and shifts (RGB color data, no spot colors, loss of black plate), 2) page 

integrity (text reflow or type substitution), 3) errors associated with embedded graphics, 4) missing 

prepress features (e.g. bleeds, trim marks), 5) loss of text characters from graphic elements, 6) defining 

proper file output selection for the imaging device being used. The contractor is responsible for 

creating/extending bleeds, creating or correcting (altering) any necessary trapping, setting proper screen 

angles and frequency, defining proper file output selection for the imaging device being used, and 

ensuring that the black type is a solid black NOT a process build. Any errors other than those just 

described, media damage, or data corruption that might interfere with proper file imaging discovered at 

that time must be reported to the Contracting Officer IMMEDIATELY upon discovery. 

Prior to making any revisions, the contractor must make a "copy" of the original files, and then proceed to 

make any revisions to the "copy" as required. Upon delivery of the printed product the contractor must 

provide corrected native applications files (digital deliverables) if files are modified during production. 

The digital deliverables must be an exact reproduction of the final printed piece in native application file 

format (includes all files), and must be returned on the same media as the supplied files. The Government 

will NOT accept as digital deliverables PostScript files, Adobe Acrobat Portable Document Format (PDF) 

files, or any proprietary file formats unless specifically requested elsewhere in these specifications. 

Contractor must provide final output with text equivalent to a minimum of 2400 dpi and all equal to 150 

line screen or finer. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"GOVERNMENT TO FURNISH", necessary to produce the product(s) in accordance with these 

specifications. Contractor's responsibilities include: 

PROOFS: One set Digital content and digital color content proofs will be withheld not more than 2 

workdays from receipt by the Government to availability for pickup by the contractor’s plant. Contractor 

must not print prior to receipt of an ‘OK to print’. These digital proofs must be created using the same 

Raster Image Processor (RIP) that will be used to produce the product. Proofs shall be collated in page 

sequence with all elements in proper position (not pasted up), imaged face and back, and trimmed to the 

finished size of the product. 

PLUS when ordered, one set of one-piece analog laminated color (high resolution) proofs may be 

submitted provided direct to plate is used to produce the final product, or one-piece digital color proofs 

(Kodak Approval, Screen TrueRite, Polaroid PolaProof, Latran Prediction, CreoSpectrum, or Fuji Final 
Planning Documents Page 9 of 18

Program 3832-SP (10/21) 

Proof) with a minimum resolution of 2400 x 2400 dpi and must show halftone dot. Proofs will be used for 

color match on the press. These proofs must have all elements in proper position (illustrations and text 

matter composited). The proofs should have color control bars, tint patches and dot gain scale (such as, 

Brunner, GATF, GRETAG, or RIT) repeated across sheet. Dye Sublimation (Rainbow), Color inkjet 

(Dupont Digital Waterproof, Iris, Epson), photographic, and overlay proofs are not acceptable. These 

proofs will be required ONLY on the pages specified on the print order. These proofs will be used for 

color match on press. 

Occasionally, the Government may order digital PDF proofs (soft) transmitted by email. 

The contractor will be responsible for performing all necessary proofreading to insure that the proofs are 

in conformity with the copy submitted. 

Proofs must be clean, free of ink smudges, with all images clearly legible. All proofs must be collated in 

sets, numbered sequentially, and have a 1" clear margin on all sides. Proofs must be identified with the 

jacket number, program number, print order number, and proof date, at least 1⁄2" from the type area. The 

contractor's firm name must not appear on any proofs. 

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the 

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this 

reproofing; such operations must be accomplished within the original production schedule allotted in the 

specifications. 

The contractor must not print prior to receipt of an "OK to print". 

In some cases, at the Government’s option, the proofs will not be returned to the contractor. The 

contractor must proceed with a written (fax or e-mail) "OK to print'. 

Submit proofs together with all of the furnished material to the address as listed on the individual print 

order. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein 

or listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards 

No. 12" dated March 2011. Paper used under this contract MUST conform to the Resource Conservation 

and Recovery Act of 1976 and all subsequent amendments. Additional information regarding this will be 

furnished upon request. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The contracting officer reserves the right to reject shipments of any order 

printed on paper the color of which, in his opinion, materially differs from that of the color sample(s). 

All stock used in an order must be of a uniform shade. 

TEXT for FORMATS "B", "C", and “D”: 

 No. 2 White Coated Text, Dull-finish basis weight 25 x 38", 100 lbs. per 500 sheets equal to JCP 

Code A262. 

FORMAT "A" and COVERS for FORMATS "B" and "C": 

 No. 2 White Coated Cover, Dull-finish (Lustro or equal) basis weight 20 x 26", 100 lbs. per 500 

sheets equal to JCP Code L62. 
Planning Documents Page 10 of 18

Program 3832-SP (10/21) 

All cover stock must have the grain parallel to the spine and scored on the fold. 

PRINTING: Print text face only or head-to-head in one to five ink colors including four-color process. 

Heavy ink coverage required. Match Pantone number(s) as indicated on the print order. The contractor 

will be required to flood coat with a clear matte or gloss aqueous coating on Format “A” (both sides) and 

on the outside of all separate covers. When Format "A" and/or Format "B" and/or Format "C" are 

ordered at the same time, the stock and printing quality for Format "A" and/or Format "B" and/or

Format “C” covers MUST match. 

At contractor1s option a Digital Direct Press may be utilized for Level III work (text) with a minimum 

resolution of 1200 x 1200 dpi, using Pigment based inks, Electro inks or Soy inks (no Toner based inks). 

The use of a Digital Direct Press is not acceptable for production of Level II products (Covers and Format 

“A”). 

INK: If lithographic ink is used in the performance of this contract, the ink shall contain not less than the 

following percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; 

and (c) heat-set ink, 10 percent. High quality color process printing on high-speed heat-set presses is 

excepted when slow drying time significantly increases production costs. 

MARGINS: Follow electronic PDF files, visuals or as indicated on the print orders. Format “A” and 

Covers 1 and 4 bleed top, bottom, and outside. It is not anticipated that text pages or foldins will bleed 

and they will have adequate gripper. 

BINDING: Bind in the following styles: 

Format "A": Fold to 8 1⁄2 x 11” with 2 vertical wraparound folds, title panel out. Score on folds. 

Format "B": Saddle-wire stitch in two places and trim three sides. 

Format "C": Perfect bind text and wraparound cover; trim three sides. Hinge score covers. The 

binding adhesive used MUST be PUR (polyurethane reactive) adhesive. The contractor is required 

to determine spine thickness and adjust backstrip if necessary. Type must center on width of 

backstrip. On all perfect bound book orders the total quantity will include 5 unbound copies. On 

the 5 unbound books ONLY, the contractor will be required to trim 4 sides and 3 hole drill the 

TEXT ONLY. The covers will trim to 8 1⁄2 x 11” and will not drill. Drill three 3/8" diameter 

holes centered on the left 11" side, 41⁄4" center to center. Center of holes to be 3/8" from left edge 

of product. The covers will trim to 8 1⁄2 x 11” and will not drill.

Format "D": Fold and bind into perfect bound format “C” throughout text as indicated. 

PACKING: Pack in shipping containers not to exceed 45 lbs. per carton. 

INSPECTION SAMPLES: Occasionally, when so indicated on the print order or otherwise requested, the 

first two copies, as soon as completed, must be sent for inspection to the U.S. Government Publishing 

Office, Denver Regional Office, 12345 Alameda Pkwy, Ste 208; Lakewood, CO 80228, Attn: 

Inspection Samples.

These copies shall be considered as sample copies, and cannot be deducted from the total quantity 

ordered. The package or envelope containing these samples must be identified by the GPO jacket number, 

program number, print order number, title, and include a facsimile of the print order on which these 

samples were ordered. The contractor must comply with the shipping schedule regardless of this 

requirement for inspection samples. The contractor will be notified of the test results only if there are 

deficiencies. 
Planning Documents Page 11 of 18

Program 3832-SP (10/21) 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots 

in accordance with the chart shown below. A random sample must be selected from each sublot. Do not 

choose copies from the same general area in each sublot. The contractor will be required to execute a 

statement furnished by GPO certifying that copies were selected as directed. The random copies 

constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special governmentfurnished blue label, affixed to each affected container. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list. 

In addition, a copy of the PRINT ORDER/SPECIFICATION along with the signed selection certificate, 

which will be furnished, must be included with the samples. A copy of the PRINT 

ORDER/SPECIFICATION and a signed Government-furnished certificate of selection must be included. 

A copy of the Government furnished certificate must accompany the voucher sent to GPO, Financial 

Management Service, for payment. Failure to furnish the certificate may result in delay in processing the 

voucher. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue 

Label), the contractor may be required to submit quality assurance random copies to test for compliance 

against the specifications. The print order will indicate the number required, if any. When ordered, the 

contractor must divide the entire order into equal sublots and select a copy from a different general area of 

each sublot. The contractor will be required to execute a statement furnished by GPO certifying that 

copies were selected as directed. Copies will be paid for at the running rate offered in the contractor's 

offer and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies 

are to be mailed at the same time as the first scheduled shipment. A copy of the print order must be 

included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order 

numbers, must be furnished with billing for reimbursement of certificate fee. 

RECEIPT FOR DELIVERY: The contractor must furnish their own receipts for delivery. These receipts 

must include the GPO jacket, program, and print order numbers; total quantity delivered; number of 

cartons; quantity per carton; date delivery made; and signature of the Government agent accepting 

delivery. The original copy of this receipt must accompany the contractor's voucher for payment. 

DISTRIBUTION: Ship f.o.b. destination to: 

Toni Griffin/ Danielle Stevens 

U.S. Fish and Wildlife Service 

Division of Refuge Planning 

134 Union Blvd. Suite 300 

Lakewood, CO 80228 

 Including any blue label copies. 
Planning Documents Page 12 of 18

Program 3832-SP (10/21) 

In addition to the destination, on most orders the government will require delivery f.o.b. contractor’s city 

to the following 2 addresses with the quantities required noted on the print order. The contractor will be 

reimbursed as indicated above. The ordering agency will be responsible for determining on each print 

order what the unique quantity of Superintendent of Documents quantities are to be. Agencies are advised 

to review Circular Letter NO. 793 regarding Superintendent of Documents copies or contact the Denver 

Government Publishing Office at (303) 236-5292 for any clarification. 

Library of Congress * U.S. Government Publishing Office 

Anglo-American Acquisitions Division Depository Receiving Section 

Government Documents Section 44 H Street NW 

101 Independence Avenue SE Loading Dock 

Washington, DC 20540-4172 Washington, D.C. 20401 

Mark For: File Copies Mark For: “Depository Copies” Item No.** 

*NOTE: All shipments to this destination must be via FedEx, UPS, or United States Postal Service 

(USPS). 

** This Item Number as well as quantities will be furnished on print order.

INSIDE DELIVERY REQUIRED ON ALL DELIVERIES 

Upon completion of each order, all furnished material and digital deliverables made must be returned 

under separate cover to the address under "SCHEDULE". Contents of package must be clearly 

identified on the outside of package. It shall be the responsibility of the contractor to secure evidence of 

return of such Government property in the form of delivery receipts (or any other receipt acceptable to the 

Government) signed by an authorized officer or agent of the Government. 

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be 

borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of 

any job prior to receipt of the individual print order. No definite schedule for pickup of material can be 

predetermined. 

Furnished material must be picked up from and delivered to the Lakewood, CO distribution address. 

At contractor's option, furnished material will be mailed f.o.b. contractor's plant. Time consumed in 

mailing will be deducted from the production schedule. 

The agency will wrap or otherwise prepare the furnished material for pickup by the contractor or the 

contractor's agent.

The following schedule begins the workday after notification of the availability of print order and 

furnished material. 

Complete distribution within 10 to 20 workdays including proofing. 

Contractor Note: The required use of PUR glue on adhesive binding requires a curing period prior to 

distribution and should be considered in the schedule. 

Proofs will be held for 2 workdays. 
Planning Documents Page 13 of 18

Program 3832-SP (10/21) 

Note: Submit proofs together with copy to the address listed under “Distribution”. 

Return all digital deliverables to the ordering agency within 10 workdays after order is shipped/delivered. 

The proof hold period by the Government begins when proofs are received by the designated party and 

ends when the contractor is notified that the proofs are available for pick-up by the contractor or their 

designated service. 

Proofs, along with the Government furnished material, a copy of the print order, the contractor's usual 

proof cover memo form, and information identifying a point of contact and their phone number at the 

contractor's plant will be sent directly to the ordering agency by the contractor. The contractor is directed 

to use the furnished "Proof" label (or contractor’s standard "Proof" label provided it contains a full 

identification of the order) and to include a filled-out return bill of lading or similar document to be used 

by the agency for the return of the proofs. The cost of transporting of the proofs and the furnished 

materials BOTH ways is to be borne by the contractor. The contractor has the option of using their 

own personnel to pick up and deliver the proofs. Any terms and conditions on the contractor's proof 

documents are subordinate to GPO Contract Terms. 

For each print order placed, contractor must notify the ordering agency of shipment on the same day that 

the product ships via email to toni_griffin@fws.gov or the address indicated on the print order. In 

addition, the Denver RO must be notified of the in-hand delivery date via email to: 

infodenver@gpo.gov. The subject line of this message shall be "Distribution Notice for Program 2895-S, 

Print Order XXXXX". The notice must provide all applicable tracking numbers, shipping method, and 

title. Contractor must be able to provide copies of all delivery/shipping receipts upon agency request. 

Failure to provide delivery information to the Denver RO will directly impact contractor's compliance 

record. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will 

be furnished with the order or shortly thereafter. In the event such information is not received in due time, 

the contractor will not be relieved of any responsibility in meeting the shipping schedule because of 

failure to request such information. 
Planning Documents Page 14 of 18

Program 3832-SP (10/21) 

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest offer by applying the prices offered in the "SCHEDULE OF PRICES"

to the following units of production which are the estimated requirements to produce one year's work under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered on the contract. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES". 

 (1) (2) (3) (4) (5) (6) 

I. (a) XXXX XXXX 1 1 1 1 

 (b) 15 15 1 1 1 1 

 (c) 935 1632 5 9 373 618 

 (d) 2 4 XXXX XXXX 2 4 

 II. (a) 1329 

 (b) 379 

 (c) 1 

NOTE: Polyurethane Reactive (PUR) binding is required on all Format C/D adhesive 

binding. 

The use of a Digital Direct Press is not acceptable for production of Level II products (Covers and 

Format "A").

The term of this contract is for one year and up to four option years.
Planning Documents Page 15 of 18

Program 3832-SP (10/21) 

SECTION 4. - SCHEDULE OF PRICES 

Offers submitted are f.o.b. destination "INCLUDING INSIDE DELIVERY".

Prices for each item listed in its respective format group, as defined in "SECTION 2." - Specifications, 

must include the cost of all required materials and operations in accordance with these specifications.

Offeror must make an entry in each of the spaces provided. Offers submitted with any obliteration, 

revision, or alteration of the order and manner of submitting offers may be declared nonresponsive. 

Offers submitted with "NB" (No Quote) or blank spaces for an item may be declared nonresponsive.

An entry of "NC" (No Charge) shall be entered if the offeror intends to furnish individual items at no 

charge to the Government.

Prices must be submitted for the entire term of the contract and offers qualified for a lesser period will not 

be considered.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the "DETERMINATION OF AWARD") that are 

inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same 

operation if such action would be in the best interest of the Government.

Fractional parts will be prorated.

 

All vouchers/invoices submitted to the GPO shall be based on the most economical method of production.

For pricing purposes, a page-size unit is considered 94 square inches.

A charge will be allowed for each page, whether printed or blank (blank pages will be paid at the “Single 

Ink Color” rate). Each text leaf contains two pages. Unless specifically ordered otherwise, no more than 

three blank pages shall be permitted at the end of the text. The prices below are for one printed page not 

for a complete signature; for example, on a 16 page job if Page 3 prints in process color and all other 

pages print in black only you will only be allowed to charge for ONE page under four-color process. 

I. COMPLETE PRODUCT (except items under "II. PROOFS"). Prices offered shall include the cost of 

all required materials and operations necessary for the complete production of the product listed in 

accordance with these specifications. Contractor is cautioned that any prepress or intermediate steps 

including but not limited to electronic file prep, films, platemaking is inclusive in these prices and 

should be included in the makeready charges. Additional colors of ink on 4-color process pages, 

including Aqueous coating, will be paid for under "Additional Ink Colors" (Items (3) and (4)). 

 

 Black Ink or a Color Each Additional Four-Color 

 Other Than Black Color of Ink Process 

 Make-ready Per Make-ready Per Make-ready Per 

 and Setup 100 and Setup 100 and Setup 100 

 Charges Copies Charges Copies Charges Copies 

FORMAT "A" (1) (2) (3) (4) (5) (6)

(a) Per printed side. $ _XXXX__ $_XXXX $ ________ $_______ $ ________ $_______ 

FORMAT "B" 

(b) Per page size 

unit .............. $ ________ $_______ $ ________ $_______ $ ________ $_______ 

 

__________ (Initials) 
Planning Documents Page 16 of 18

Program 3832-SP (10/21) 

 Black Ink or a Color Each Additional Four-Color 

 Other Than Black Color of Ink Process 

 Make-ready Per Make-ready Per Make-ready Per 

 and Setup 100 and Setup 100 and Setup 100 

 Charges Copies Charges Copies Charges Copies 

FORMAT "C" (1) (2) (3) (4) (5) (6)

(c) Per page size 

unit........... $ ________ $_______ $ ________ $_______ $ ________ $_______ 

FORMAT "D" 

(d) Per page size 

unit........... $ ________ $_______ $ _XXXX__ $_XXXX $ ________ $_______ 

 

II. PROOFS: 

(a) Digital content proofs .................. each page-size unit...................... $ ___________ 

 

(b) High Resolution Proofs ................ each page-size unit...................... $ ___________ 

 

(c) Timework................................. per hour................................... $ ___________ 

 NOTE: "Timework" must be supported by a statement outlining in detail the operation for 

which payment is claimed. Timework will only be allowed under exceptional circumstances and 

must specifically authorized on the print order or subsequent Contract Modification(s). In case 

of dispute the Contracting Officer reserves the right to be the final judge as to the operation 

and/or number of hours chargeable under II. (c). 

On occasion, the Government may require transmitted digital pdf (soft) proofs. When these are 

required no charge will be allowed. 

__________ (Initials) 
Planning Documents Page 17 of 18

Program 3832-SP (10/21) 

DISCOUNTS ARE OFFERED FOR PAYMENT AS FOLLOWS: 

__________ Percent, _________calendar days. See Article 12 "Discounts" of Solicitation Provisions in 

GPO Contract Terms (Pub. 310.2). 

Offeror hereby acknowledges amendment(s) number (ed) _________________________ 

OFFERORS THAT ACCESS THE SPECIFICATIONS FOR THIS SOLICITATION VIA THE 

INTERNET FROM THE GPO WEBSITE MUST ACCESS THE GPO FORM 910 "OFFER" 

FROM THE PDF FILE AND SUBMIT IT ALONG WITH THE "SCHEDULE OF PRICES" AS 

REQUESTED BY THESE SPECIFICATIONS. 

OFFEROR'S NAME AND SIGNATURE: When responding by Fax or Mail, fill out and return one 

copy of all pages in "Section 4. - SCHEDULE OF PRICES", including initialing where indicated. In 

addition a completed signed copy of the form 910 is required. Do not enter prices on GPO form 910. 

NOTE: The schedule of prices will prevail in instances where prices are inadvertently entered on GPO 

form 910. 

Offeror _____________________________________________________ __________________

 Contractor's Code

____________________________________________________________________________________ 

(Street Address) 

___________________________________________________________________________________

(City - State) 

By ______________________________________________________________________________

 (Signature and title of person authorized to sign this offer) 

_____________________________________________________ _________________________

(Person to be contacted) (Telephone Number) 

 ________________________________________ _________________________

e-mail address (Facsimile Number) 
Planning Documents Page 18 of 18

Program 3832-SP (10/21) 

SAMPLE OF THE QUOTE ENVELOPE 

In order to ensure proper processing of all offers the following information is suggested on 

all quote envelopes. 

Program Number 3832-SP

From: _________________________ 

Address:_________________________ 

 _________________________ 

 

Postage 

Stamp 

Required 

Here 

Offer Enclosed

Offers will be received until 

November 15, 2016 at 11 A.M. prevailing 

Denver time. U.S. Government Publishing Office 

Denver Regional Office 

12345 W Alameda Pkwy, Ste 208 

Lakewood, CO 80228