Program: 337-S

Term: November 1, 2023 and ending October 31, 2024

Title: Forms DS-11, DS-82, and DS-5504

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PREPRESS:

 (a) PDF Soft Proofs..........................................................per file.................... 6 No Charge $0.00 $5.00 $30.00 No Charge $0.00 $75.00 $450.00 No Charge $0.00 No Charge $0.00

 (b) Prior to production samples..................................per form................. 3 $1,000.00 $3,000.00 $625.00 $1,875.00 No Charge $0.00 $125.00 $375.00 $1,100.00 $3,300.00 No Charge $0.00

II. PRINTING, BINDING, PACKING and DISTRIBUTION:

 (a) Forms: Printing in three ink colors, including folding from 25-1/2 x 11" 

down to 8-1/2 x 11".............................................per form...................

 (1) Make-ready and/or Setup 15 $500.00 $7,500.00 $955.00 $14,325.00 $1,100.00 $16,500.00 $1,200.00 $18,000.00 $980.00 $14,700.00 $1,300.00 $19,500.00

 (2) Running Per 1,000 Copies 25,822 $25.50 $658,461.00 $27.46 $709,072.12 $17.00 $438,974.00 $37.00 $955,414.00 $15.00 $387,330.00 $18.00 $464,796.00

III. PAPER:

 (a) White Uncoated Text (60-lb.)..............................per 1,000 leaves..... 77,466 $11.00 $852,126.00 $10.05 $778,533.30 $7.60 $588,741.60 $12.50 $968,325.00 $9.00 $697,194.00 $6.25 $484,162.50

CONTRACTOR TOTALS $1,521,087.00 $1,503,835.42 $1,044,215.60 $1,942,564.00 $1,102,524.00 $968,458.50

DISCOUNT 0.25% $3,802.72 2.00% $30,076.71 0.00% $0.00 1.00% $19,425.64 1.00% $11,025.24 1.00% $9,684.59

DISCOUNTED TOTALS $1,517,284.28 $1,473,758.71 $1,044,215.60 $1,923,138.36 $1,091,498.76 $958,773.91

AWARDED

Anaheim, CA Miami, FL 

ADVANTAGE MAILING LLC. COLONIAL PRESS INT'L J.J COLLINS PRINTERS

Charleston, IL

PRINTWELL ACQUISITIONS 

Taylor, MI

CURRENT CONTRACTOR

PRINTWELL ACQUISITIONS 

McDONALD & EUDY 

 PRINTER INC.

Temple Hills, MD

1 of 1
Program 337-S Page 1 of 17

Specifications by DLL

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Forms DS-11, DS-82, and DS-5504

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of State

Single Award

CONTRACT TERM: The term of this contract is for the period beginning November 1, 2023 and ending 

October 31, 2024, plus up to four (4) optional 12-month extension period (s) that may be added in accordance with 

the “OPTION TO EXTEND THE CONTRACT TERM” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC Time, on October 19, 2023 at 

the U.S Government Publishing Office, Washington, DC.

BID SUBMISSION: Bidders must email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the subject 

line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date specified above will 

not be considered for award. This will not be a public bid opening.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, call David Love at (202) 512-0104 or email dlove@gpo.gov.
Forms DS-11, DS-82, and DS-5504 Page 2 of 17

337-S (10/24)

SECTION 1- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes- Level III. 

(b) Finishing (item related) Attributes- Level Ill.

Inspection Levels (from ANSIIASQC Z1.4):

(a) Non-destructive Tests- General Inspection Level I. 

(b) Destructive Tests- Special Inspection Level S-2.

Specified Standards: The specified standardsfor the attributesrequiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Electronic Media

P-9. Solid and Screen Tint Color Match Pantone Matching System

NOTE: Prior to award, the contractor may be required to provide information related to specific equipment that 

will be used for production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Forms DS-11, DS-82, and DS-5504 Page 3 of 17

337-S (10/24)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from November 1, 2023 to October 31, 2024, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending July 31, 2023, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913-01 for Offset and Text will apply to all paper required under this contract.

2. The applicable index figures for the month of October 2023, will establish the base index.

3. There shall be no price adjustment for the first three production months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month, which is two months prior to the month 

being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

X - Base Index

_____________________ x 100 = ___ %

Base Index
Forms DS-11, DS-82, and DS-5504 Page 4 of 17

337-S (10/24)

Where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The Contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for line item II., “PAPER” in the 

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost 

to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor/subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractors’ facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet(s) 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the 

Government’s option, the postaward conference may be held via teleconference. 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.
Forms DS-11, DS-82, and DS-5504 Page 5 of 17

337-S (10/24)

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from November 1, 2023 through October 31, 2024, plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.
Forms DS-11, DS-82, and DS-5504 Page 6 of 17

337-S (10/24)

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required), utilizing 

the GPO barcode coversheet program application, is the most efficient method of invoicing. Instruction for using 

this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Contractor’s billing invoice must be itemized in accordance with line items in the “SCHEDULE OF PRICES.”
Forms DS-11, DS-82, and DS-5504 Page 7 of 17

337-S (10/24)

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of three different face and back forms requiring such 

operations as electronic prepress, printing, binding, packing and distribution.

TITLE: Forms DS-11, DS-82, and DS-5504

FREQUENCY OF ORDERS:

Form DS-11: Approximately 4 to 8 orders per year. 

Form DS-82: Approximately 4 to 8 orders per year. 

Form DS-5504: Approximately 2 to 4 orders per year.

NOTE: A single print order may be placed for up to all three different forms requiring the same schedule and same 

distribution. Orders will be issued by the Department of State (DOS) and the U.S. Citizenship and Immigration 

Services (USCIS). When issued, USCIS orders will be for the Form DS-11 only.

QUANTITY:

Form DS-11: Approximately 200,000 to 7,500,000 copies per order. 

An occasional order for 60,000 forms may be ordered for a distribution to Duluth, GA only (see distribution) 

Form DS-82: Approximately 200,000 to 6,000,000 copies per order.

Form DS-5504: Approximately 50,000 to 650,000 copies per order. 

NUMBER OF PAGES: Face and back.

TRIM SIZES: 8-1/2 x 11" (folded down from 25-1/2 x 11"). 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: IBM compatible using Windows 11 Pro.

Media: CD-R/RW or E-mail

Software: Adobe Acrobat DC.

All files will be created in current versions or near current versions of the above-mentioned

programs.

All platform system and software upgrades (for specified applications) which may occur 

during the term of the contract must be supported by the contractor. The contractor must 

provide the upgrades within one (1) month of notification by the Government.

Fonts: All printer and screen fonts will be embedded. The contractor is cautioned that the furnished fonts 

are the property of the Government and/or its contractors. All furnished fonts are to be eliminated 

from the contractor’s archive immediately after completion of the contract.

Additional

Information: Files will be furnished in PDF.

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished.
Forms DS-11, DS-82, and DS-5504 Page 8 of 17

337-S (10/24)

A visual of the furnished electronic files will be provided. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH", necessary to produce the productsin accordance with these specifications.

Print Order Estimate (USCIS Orders Only): Within two (2) workdays of receipt of print order and furnished 

materials, the contractor must provide a cost estimate of the job. Estimate to be emailed to the ordering agency 

contact as specified on the print order.

ELECTRONIC PREPRESS: 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and

publishing files to assure correct output of the required production image. Any errors, media damage, or data

corruption that might interfere with proper file image processing must be reported to the ordering agency.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It i s

anticipated that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Digital Deliverables: Upon completion of each order, the contractor must furnish final production native

application files (digital deliverables) with the furnished material. The digital deliverables must be an exact

representation of the final printed product and shall be returned on the same type of storage media as was

originally furnished. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified

by the Government. (The Government will accept Adobe Acrobat Portable Document Format (PDF) files as

Digital Deliverables when furnished by the Government.)

PROOFS: Proofs are required only on the first order placed for each different form and if a copy change is required.

Contractor to submit “Press Quality” PDF “soft” proofs (for content only) in Adobe Acrobat DC using the same 

Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proofs must indicate 

margins. PDF will be evaluated for text flow, image position, margins and color breaks. Proof will not be used for 

color match. 

One PDF proof of face and back of each form. 

One PDF proof of each bar code. 

NOTE: PDF must be marked with the Program number / Print Order number along with a return name and E-Mail 

address.

Contractor may be required to submit ink draw downs on actual production stock of Pantone color(s) used to 

produce the product(s).

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

When proofs are required, the contractor must not print prior to receipt of an “OK to Print” 
Forms DS-11, DS-82, and DS-5504 Page 9 of 17

337-S (10/24)

PRIOR TO PRODUCTION SAMPLES: When ordered.

The sample requirement for this contract is a total of 500 samples per form (250 samples for two (2) separate 

locations).

Samples will be inspected and tested and must comply with the specifications in all respects (construction, kind and 

quality of materials). 

Prior to the commencement of production of the contract production quantity, the contractor shall submit samples 

as follows: 

• The first set of samples plus the furnished Government furnished material must be overnighted to: Occam 

Solutions, 30 Centre Road, Unit 10, Somersworth, NH 03878. Attn: Karen Wheeler (603-692-4233). 

• The second set of samples must be overnighted to: Citibank, 500 White Clay Center Drive, Newark, DE

19711-5469. Attn: Marty Stark (302) 275-8897.

The container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include 

the GPO jacket, purchase order, and program numbers. 

If prior to production samples are required, contractor must submit the samples after receipt of “O.K. to Print” on 

proofs. The samples must be submitted in sufficient time to allow Government testing of the samples and production 

and shipment in accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples. Approval or conditional approval 

shall not relieve the contractor from complying with the specifications and all other terms and conditions of the 

contract. A conditional approval shall state any further action required by the contractor. A notice of disapproval 

shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price 

for the production quantity.

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

Option Years: For each option year that may be exercised, the Government may require Prior to Production 

samples. The requirements for these samples (as stated above) will remain the same for each year exercised. The 

Government reservesthe right to waive the Prior to Production Samples.
Forms DS-11, DS-82, and DS-5504 Page 10 of 17

337-S (10/24)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. Government Paper Specification Standards No. 13: https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/vol_13.pdf.

White Uncoated Text, basis weight: 60 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

PRINTING: Printface and back, head-to-head in three colors (black and two Pantone colors, or up to three Pantone

colors). Match Pantone numbers as indicated on the print order.

MARGINS: Margins will be as indicated on the print order or furnished copy. Adequate gripper margins. 

BINDING: Trim four sides.

Perforate (slit or slot- no ink) in two places, along the entire 11" dimension, at 8-1/2" and 17'' from left edge of form.

Fold from 25-1/2 x 11" down to 8-1/2 x 11" with two parallelfolds, title out. Follow furnished sample.

NOTE: All perforations must be micro-perforations(clean cut perforations) and must allow for easy and cleancut separation.

PACKING:

Forms DS-11 and DS-82-Shrink-film wrap in units of 250 forms. Each shrink-wrapped package is required to 

have a human-readable/bar code label. Pack suitably in shipping containers in quantities of 1,000 copies.

Form DS-5504 - Shrink-film wrap in units of 2 5 forms. Each shrink-wrapped package is required to have a 

human-readable/bar code label. Pack suitably in shipping containers in quantities of 1,000 copies.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split when shipped.

Pallets Required. Pallets are required with opening on the 40" dimension. Loaded pallet height shall not exceed

53 inches and maximum load not to exceed 2,000 pounds. Secure containers to the pallets with stretch wrap over 

full load or edge protectors with strapping applied. Pallets must be rackable from both dimensions.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from www.gpo.gov, fill in appropriate blanks, and attach to shipping containers.

Each shipping container destined for the Topeka, KS, address is required to have a human-readable/bar code label. 

See below: BAR CODE REQUIREMENTS

BAR CODE REQUIREMENTS: For items shipped to Topeka, KS only

Postal Serial Number (PSN), Inner Quantity, and Outer Quantity must be bar coded on the shipping packages and

container labelsfor the U.S. Postal Service Material Distribution Center consignment only (shipping container label

must be reproduced same size from furnished camera copy), using the Uniform Symbology Specification -- Code

39 (new standard) bar code system, for non-contact reading, in accordance with ANSI/AIM BC1-1995.Bar height

must be 1/2". Barcodes for the inner packages and outer boxes MUST be emailed for approval (see "PROOFS"). 

Follow furnished instructions.
Forms DS-11, DS-82, and DS-5504 Page 11 of 17

337-S (10/24)

COPIES (BLUE LABEL): All orders must be divided into equal sublots in accordance with the chart below. 

A random copy must be selected from each sublot. Do not choose copies from the same general area in each

sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917-

Certificate of Selection of Random Copies (located on www.GPO.gov). The random copies constitute a part of

the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list to the address receiving the 

largest consignment.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor 

will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection 

of Random Copies which can be located on www.GPO.gov. Copies will be paid for at the running rate offered in 

the contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must be included 

with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION:

DOS Orders –

Deliver f.o.b. destination approximately 60,000 copies of Form DS-11 only to: Curtis 1000, 1725 Breckinridge 

Pkwy, Duluth, GA 30096.

For quantities to KS and NH:

Deliver approximately 75% of each order, for one to three forms (as ordered), f.o.b. destination to: U.S. Postal

Service, Material Distribution Center, 500 Gary Ormsby Drive, Topeka, KS 66624-9603. Attn: Vicki 

Mikulecky.

Deliver approximately 25% of each order, for one to three forms (as ordered), f.o.b. destination to: Occam 

Solutions, 30 Centre Road, Unit 10, Somersworth, NH 03878. Attn: Karen Wheeler (603-692-4233). 

NOTE: For print orders requiring multiple forms that are to be delivered on the same day to either the Somersworth, 

NH address or the Topeka, KS address, the delivery may be combined and may require one or more truckloads. 
Forms DS-11, DS-82, and DS-5504 Page 12 of 17

337-S (10/24)

Contractor must fill each truck to capacity. Multiple partially-filled trucks are not allowed.

If required, upon completion of each order, all furnished material must be returned to: Occam Solutions, 30 

Centre Road, Unit 10, Somersworth, NH 03878. Attn: Karen Wheeler (603-692-4233).

USCIS Orders –

Deliver f.o.b. destination approximately 450,000 copies of Form DS-11 only to: USCIS Western Forms Center, 

5160 Richton Street, Suite G, Montclair, CA 91763. Attn: Receiving (909- 949-7131). 

All expenses incidental to picking up and returning materials, emailing proofs and submitting prior to

production samples must be borne by the contractor.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to: karen.wheeler@occamsolutions.com. The subject line of the email shall be “Distribution Notice for 

Program 337-S, Jacket Number and Print Order”. The notice must provide all applicable tracking numbers, shipping 

method, and Title. Contractor must be able to provide copies of all delivery, receipts upon agency request. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

When required, furnished material must be picked up from and delivered to: Occam Solutions, 30 Centre Road, 

Unit 10, Somersworth, NH 03878. Attn: Karen Wheeler (603 692-4233).

No definite schedule for placement of orders and pickup of material can be predetermined. Print Order and furnished 

material may be emailed to the contractor.

E-Mail PDF proofs of forms to: Karen Wheeler [e-mail: karen.wheeler@occamsolutions.com]. 

E-Mail PDF proofs of bar codes to: Vicki Mikulecky [e-mail: Vicki.L.Mikulecky@usps.gov] and Karen Wheeler 

[e-mail: karen.wheeler@occamsolutions.com]. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

• Contractor must make complete production and distribution within 30 workdays of notification of availability 

of print order and furnished material. 

• No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs, if contractor’s errors are judged serious enough to require them. 

• Proofs will be withheld no more than two (2) workdays from receipt at the ordering agency. The Government 

will notify contractor with “OK to Print”, or changes and/or corrections via email. NOTE: The first workday 

after receipt of the proofs at the ordering agency is day one of the hold time.

• If prior to production samples are required contractor must submit the samples after receipt of “O.K. to Print” 

on proofs. The samples must be submitted in sufficient time to allow Government testing of the samples and 

production and shipment in accordance with the shipping schedule.

• The Government will approve, conditionally approve, or disapprove the samples within two (2) workdays of 

the receipt thereof. NOTE: The first workday after receipt of the proofs at the ordering agency is day one of 

the hold time.

• All proofs, prior to production samples, and transit times are included in the 30-workday schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destinations specified.
Forms DS-11, DS-82, and DS-5504 Page 13 of 17

337-S (10/24)

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel receiving the 

email or call will be unable to respond to questions of a technical nature or to transfer any inquiries.
Forms DS-11, DS-82, and DS-5504 Page 14 of 17

337-S (10/24)

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" 

to the following units of production, which are the estimated requirements to produce one (1) year’s production

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume

of work which may be ordered for a like period of time.

Bidders shall state the location of the plant from which these products will be shipped.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES."

I (a) 6

(b) 3

(1) (2)

II. (a) 15 25,822

III. (a) 77,466
Forms DS-11, DS-82, and DS-5504 Page 15 of 17

337-S (10/24)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with blank spaces, or with any 

obliteration, revision, or alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 1,000 will be prorated at the per-1,000 rate.

Cost of all required paper must be charged under Item III., PAPER."

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. PREPRESS

(a) PDF soft proofs .................................................................. per file.......................................$ ___________

(b) Prior to production samples..............................................per form.......................................$ ___________

II. PRINTING, BINDING, PACKING AND DISTRIBUTION: The prices offered shall include the cost of all 

required materials and operations necessary for the complete printing, binding, packing, and distribution of the 

product listed in accordance with these specifications.

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(a) Forms: Printing in three ink colors,

including folding from 25-1/2 x 11”

down to 8-1/2 x 11” ...............................per form................................ $___________ $___________

____________

(Initials)
Forms DS-11, DS-82, and DS-5504 Page 16 of 17

337-S (10/24)

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the products ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Forms - Three page-size leaves will be allowed for 25-1/2 x 11” (flat size) forms. 

Per 1,000 Leaves

(a) White Uncoated Text (60-lb.)................................................................................................$ ___________

____________

(Initials)
Forms DS-11, DS-82, and DS-5504 Page 17 of 17

337-S (10/24)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance period may result in 

expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By ________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________