Jacket: 735-552

Title: Navy yard signs

Agency: DLA

Bid Opening: August 28, 2023 at 2:00 PM

Bid Terms Discounted Total

$302,500.00 2.00% 10 days $296,450.00

$467,500.00 NET 0 days $467,500.00

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Rampant

Contractor Name

Britten

Awarded
/
Specifications by TF Jacket 735-552

Reviewed by CM

Page 1 of 10 

BID OPENING: Bids shall be opened at 2:00 p.m., prevailing Central Standard Time (CST), on 

August 28, 2023 for the U.S. Government Publishing Office, Northcentral Region. This will NOT be a public bid 

opening.

 

BID SUBMISSION: Bidders MUST submit email bids to bidsnorthcentral@gpo.gov for this solicitation. See 

also “ADDITIONAL EMAILED BID SUBMISSION PROVISIONS”.

No other method of bid submission will be accepted at this time. 

The Jacket number “735-552” and bid opening date “August 28, 2023” must be specified in the subject line of 

the emailed bid submission. Bids received after “2:00 p.m. Central Standard Time” on the bid opening date 

specified above will not be considered for award.

 

All the requirements of these specifications apply equally to all items unless otherwise indicated.

Any questions before award concerning these specifications call Tom Ferguson, at 312-353-5783 or email at 

tferguson@gpo.gov

PRODUCT: Navy Yard Signs, #016-0544 (08/23) and #016-0545 (08/23) - with stakes. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully 

read this publication as the applicable terms within become an integral part of this contract. The document is 

posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list revisions.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is printing. This 

function may NOT be subcontracted. Contractors who subcontract this function will be declared not responsible.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following:

1. Illegibility of bid. 

2. Emails over 10 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract. As part of the financial determination, the contractor in line for award may be required 

to provide one or more of the following financial documents: 
Page 2 of 10 Jacket 735-552 

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

TITLES: Navy Yard Signs, #016-0544 (08/23) and #016-0545 (08/23) - with stakes. 

QUANTITIES: 110,000 total (2 different versions) – see page 5 for required quantity per each version.

GOVERNMENT TO FURNISH: Files will be available on the Agency's FTP site for download after award. PO 

to be emailed. 

Electronic media generated on a Macintosh with operating system OSX, using InDesign CC, Illustrator CC, and 

Photoshop CC. Files are in native & PDF formats. All printer and screen fonts are included. Color system used is 

CMYK. Files provide for bleeds and graphics are properly linked.

BASIC CHECK OF FURNISHED MEDIA AND FILES: Prior to image processing, the contractor is 

responsible for performing a basic check (preflight) of the furnished media and files. If any errors, media damage, 

or data corruption that might interfere with proper file imaging are discovered during inspection by the contractor, 

work should be discontinued after the entire order has been inspected. Further instructions should be requested 

from the GPO Contract Administrator. 

This preflight should identify any problem areas with the digital file submission and should include but not be 

limited to missing or damaged fonts, damaged disks, missing bleeds, improper trim size and/or margins, only low 

resolution files included for illustrations, and improper color definition. The contractor is also responsible for 

creating or altering any necessary trapping, setting proper screen angles and frequency, adjusting copy for trim 

size and folds, and defining proper file output selection for the imaging device being used. All furnished files 

must be imaged as necessary to meet the assigned quality assurance through attributes program (QATAP) level.

RIGHTS ON DATA: The fonts provided (see GOVERNMENT TO FURNISH) are the property of the ordering 

agency and are provided for use on this contract only. Using the furnished fonts on any job other than the one for 

which the fonts were submitted violates copyright law. All fonts should be eliminated from contractor's archive 

immediately after completion of the production run.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

IDENTIFICATION MARKS: Identification markings such as register marks, ring folios, rubber stamped jacket 

numbers, commercial identification marks of any kind, etc., form number, and revision date, carried on copy or 

film, must not print on finished product.

REPRODUCIBLES: The contractor must make all reproducibles required. All halftones are to be 175-line 
Page 3 of 10 Jacket 735-552 

screen or finer. Minimum resolution for line copy and type is 2400 dpi. 

At the completion of the project, contractor will be required to provide the Government with a DVD-R or CD-R’s 

that contains the entire project suitable for reproduction. This must be returned with all of the Government 

furnished material. This is required regardless of the contractor’s method of production. 

PROOFS:

Email PDF (each version) proofs to: glenda.L.carter4.civ@us.navy.mil ; mario_Hair@icloud.com ; 

crystal.g.weekley.civ@us.navy.mil ; brandon.ellis@dla.mil ; and tferguson@gpo.gov

 

Call to confirm receipts: Brandon: 812-583-9544. 

Proofs will be withheld not more than 2 workdays from receipt in agency until contractor is notified of an "OK to 

print". Contractor must not print prior to receipt of an "OK to print". 

Contractor to submit one "Press Quality" PDF "soft" proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match.

PRIOR TO PRODUCTION SAMPLES

The sample requirement for this contract is not less than 1 printed copy of each version. 

Each sample must be constructed as specified using the form, ink, equipment, and methods of production which 

will be used in producing the finished product. Paper used for samples must be of the size, kind, and quality the 

contractor will furnish.

Samples will be inspected and tested and must comply with the specifications as to kind and quality of materials, 

quality of reproduction, and satisfactory processing on the machine indicated. Prior to the commencement of 

production of the contract production quantity, the contractor shall submit samples to the AGENCY in 

distribution section.

Samples will be tested for conformance of materials and/or will be tested for usage on the specified equipment 

and/or for construction. The container and accompanying documentation shall be marked PREPRODUCTION 

SAMPLES and shall include the GPO jacket and purchase order. The samples must be submitted in sufficient 

time to allow Government testing of the samples and production and shipment in accordance with the shipping 

schedule.

The Government will approve, conditionally approve, or disapprove the samples within 2 workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications 

and all other terms and conditions of the contract. A conditional approval shall state any further action required by 

the contractor. A notice of disapproval shall state the reasons therefore.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time 

specified above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 
Page 4 of 10 Jacket 735-552 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract 

price for the production quantity.

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

PRINTING: 

Print Instructions for 016-0544 (08/23) Start Your Journey Yard Sign (Double Sided)

016-0545 (08/23) Proud Parent of a Sailor Yard Sign (Double Sided): 

 Start Your Journey (Front/Face) Start Your Journey (Back)

___________________________________________________________________________
Page 5 of 10 Jacket 735-552 

 

Proud Parent of a Sailor (Front/Face) Proud Parent of a Sailor (Back) 

Note: Print the same image for both sides of the “Proud Parent of a Sailor” Yard Sign.

QUANTITY:

Start Your Journey: 70,000 Copies. 

Proud Parent of A Sailor: 40,000 Copies.

PAGES:

2 (face and back) 13.25"x 30.25" including bleeds for both yard sign versions. 

FINISHED SIZE:

13"x 30" (flat) for both versions. 

STOCK: 

A. 13” x 30” Sturdy All-weather Opaque White Corrugated Plastic Yard Signs (For both versions)

B. 30"h x 10"w Wire Stake (For both versions)

COATING: 

UV protectant coating for the Front and Back Sides to protect the PMS ink from fading (For both versions)

INKS: 

Pantone 295c (Dark Navy Blue) - Do Not Color Process Match (For both versions)

PACKAGING:

Shrink Wrap Package 5 signs and 5 Wire Stakes per box. 

PRINT FILES: 

The inDesign File, Links, Text, High Resolution Print PDF and CM Card will be shared on an online Google 

Drive at this link (Note Print files have subtle graphic changes please print from link):

https://drive.google.com/drive/folders/1mEmhePurDmlj4DKccwxLWMvJ_kd1Qqro?usp=sharing

CM Cards (2 different versions):

STOCK: JCP CODE K10, White Index, Weight 110lb. 

Trim Size: 5.5” x 3.5”. 
Page 6 of 10 Jacket 735-552 

Printing: One side Only. 

Placement: Place in front/top of each shrink wrapped package and on the outside of each shipping carton.

PACKAGING, LABELING AND MARKING: 

Shrink Wrap Package 5 signs and 5 Wire Stakes per box. 

Package each item separate and identify

Inner packaging must be sufficient to prevent damage in transit. 

Damaged items will be replaced at contractor's expense.

No loose items.

Pack suitable in shipping containers not to exceed 40 lbs. when fully packed. 

Contractor will be required to furnish pallets for bulk shipments when the containers fill two or more layers on the 

pallet, in accordance with GPO Pub. 310.2. Pallets must not measure more than 48" in length and 42" in width. 

Noncompliance with the packing and marking instructions will be cause for the Government to take corrective 

action in accordance with GPO Pub. 310.2. Label in accordance with GPO Contract Terms.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Level:

(a) Printing (page related) Attributes-Level 3. 

(b) Finishing (item related) Attributes-Level 3. 

 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7 Type Quality and Uniformity Approved priors 

P-10 Process Color Match Approved priors 

DISTRIBUTION: Deliver f.o.b. destination.

All expenses incidental to picking up and returning materials, submitting and picking up proofs, and furnishing 

sample copies must be borne by the contractor. 

Deliver F.O.B. Destinations via Traceable Means: 

Deliver Preproduction Samples to:

Mario Hair

8960 Donnell Road

Millington TN 38053

Phone: 901-687-1254

Deliver 109,998 total signs to:
Page 7 of 10 Jacket 735-552 

Navy Recruiter Store, NAS Mid-South

5464 Essex ST. Bldg 242

Millington TN 38054-5057

Attn: Thomas Ciapponi (901) 874-9205

Thomas.r.ciapponi.civ@us.navy.mil

Deliver 2 signs (1 of each version) to:

Navy Recruiting Command

Attn: Glenda Carter

5722 Integrity Drive, Bldg 784

Millington TN 38054-5057

NOTE: ACCESS TO NSA MID-SOUTH. SECURITY CLEARANCE: 

Companies must contact the Navy Recruiting Warehouse 5-10 days prior to delivery to ensure that drivers meet 

security clearance stipulations. Please contact Thomas Ciapponi at 901-874-9205 with any questions regarding 

security clearance information or access to the warehouse building 242. thomas.r.ciapponi.civ@us.navy.mil

NOTE 1: Freight deliveries to the NSA Mid-South installation in Millington, TN must be completed by an 

authorized delivery agent. An NSA Mid-South authorized freight delivery agent is an individual with one of the 

following credentials:

CAC - Common Access Card

NCACS - Navy Commercial Access Control System Credential

TWIC - Transportation Workers Identification Credential

Naval Reactors PIV Credential

NSA Mid-South Activity Identification Card

Local Visitors Pass*

NOTE 2: Local Visitors Passes must be obtained prior to date of entry. 

It is anticipated that the delivery vehicle will be subjected to inspection; therefore all deliveries must be made at 

the Common Vehicle Inspection area located at the Singleton gate no earlier than 8:15 am M-F. No deliveries 

after one P.M.

NOTIFICATION OF SHIPMENT: Immediately after the order has been shipped, the contractor MUST furnish 

shipping information to Agency. Include the order title, GPO jacket number, requisition number, date of 

shipment, quantity (copies, # of cartons, etc.), and tracking information for deliveries. Email 

glenda.L.carter4.civ@us.navy.mil ; mario_Hair@icloud.com ; crystal.g.weekley.civ@us.navy.mil ; 

brandon.ellis@dla.mil ; and tferguson@gpo.gov

SMALL PACKAGE CARRIER SHIPPING RECEIPTS: Contractor is required to furnish the Army with the 

name of the small package carrier, date each destination shipped, and the tracking number for the agency and 

GPO destinations. Address for each destination must be complete including the RSID number and number of 

packages. At contractor’s option, this may be furnished in hard copy form or contractor can furnish a disk with the 

information. 

Contractor can perhaps make a copy of the Excel file furnished and add a column for the tracking number or may 

be able to download this information from the delivery service on a disk. This information must be sent to the 

Army within one workday of the completion of the shipping. Send via overnight delivery service at contractor’s 

expense.

SCHEDULE: See Notice of Compliance with Schedules in GPO Publ. 310.2.

Award will be made and Government furnished material and purchase order will be available by August 31, 

2023. 
Page 8 of 10 Jacket 735-552 

Email PDFs PROOFS for review on or before September 04, 2023. 

Agency hold time for proofs will be not more than 2 workdays.

Deliver PRIORS on or before September 11, 2023. 

Agency hold time for priors will be not more than 2 workdays.

Contractor must make complete delivery by September 28, 2023. 

Contractor MUST email delivery verification information to VerifyChicago@gpo.gov within 24 hours of 

delivery. Enter the Jacket number in the subject line and place method of shipment and the delivery date in the 

body of the message. Failure to follow this procedure may result in delayed payment after invoicing.

Offers must include the cost of all materials and operations for the total quantity ordered in accordance with these 

specifications. In addition, a price must be submitted for each additional 100 copies. The price for additional 

quantities must be based on a continuing run, exclusive of all basic or preliminary charges, (i.e., running rate not 

including makeready) and will not be a factor for determination of award.

Bids must be received by the exact date and time specified.

PAYMENT: 

It is requested that the contractor invoice GPO within 10 workdays from the date of complete distribution for 

timely customer billing closeout.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. Instruction for using this method can be 

found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the 

General Information of the Office of Finance web page located at https://www.gpo.gov/how-to-work-withus/vendors/how-to-get-paid. 

CONTRACTOR’S INVOICE FOR PAYMENT MUST BE ISSUED TO GPO WITHIN 10 WORKDAYS 

AFTER COMPLETION OF ORDER. FAILURE TO ISSUED INVOICE TO GPO WITHIN 10 

WORKDAYS AFTER ORDER COMPLETION MAY RESULT IN DELAYED PAYMENT. 
Page 9 of 10 Jacket 735-552 

SHIPMENT(S): Shipments will be made from: City __________________________, State ___________.

TOTAL BID PRICE $_______________________ ADDITIONAL RATES: Mark below PER_1,000 sets

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. 

Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. 

Electronic signatures must be verifiable of the person authorized by the company to sign bids.

Bidder ___________________________________________________________________________________ 

(Contractor Name) (GPO State and Contractor’s Code) 

_____________________________________________________________________________________ 

(Street Address) 

_____________________________________________________________________________________ 

 (City – State – Zip Code) 

By 

_____________________________________________________________________________________ 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

_____________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email)

 ____________ 

 (Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)

************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________

 (Initials) (Initials)

************************************************************************************

See next page for specifying bid.
Page 10 of 10 Jacket 735-552

 Bid ADDED RATE/M

Start Your Journey Yard Sign: $_________________ $_____________

Proud Parent of a Sailor Yard Sign: $_________________ $_____________

 Total Bid Cost: $___________________

Note: Bidders must include this sheet with their submitted Bids.

____________ 

(Initials)