Program: 766‐S

Term: February 1, 2016 to January 31, 2017

Title: SSA Modular Disability Folders

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE 

I. PRINTING, CONSTRUCTION, PACKING, AND DISTRIBUTION:

Per Folder..............................................................................

(1) Makeready and/or Setup................................................................. 3 NO CHARGE $0.00 $350.00 $1,050.00 NO CHARGE 

(2) Running Per 1,000 Copies................................................................. 50 $1,660.00 $83,000.00 $2,200.00 $110,000.00 $1,550.00 

CONTRACTOR TOTALS $83,000.00 $111,050.00 

DISCOUNT 2.00% $1,660.00 2.00% $2,221.00 5.00% 

DISCOUNTED TOTALS $81,340.00 $108,829.00 

AW

CI FILING SYSTEM LLC

TOTOWA, NJ

DUKE PRINTING CENTER

ROCKVILLE, MD

IFS FILING SYST

MILWAUKEE
Program 766-S Page 1 of 16 

Specifications by MRN 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

SSA Modular Disability Folders

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Social Security Administration (SSA) 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2016 and ending January 

31, 2017, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC, time, on January 28, 2016

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: PPSGB, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours of 

8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time, Monday through Friday. The contractor is to follow the 

instructions in the Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which will on 

its face demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with these 

schedule requirements. 

DISPLAY SAMPLES: Construction sample(s) comparable to those to be produced on this contract will be available for 

inspection by bidders at the U.S. Government Publishing Office, 732 North Capitol Street, NW, Washington, DC 

20401, between the hours of 9:00 a.m. and 2:00 p.m., Monday through Friday, until the bid opening date. While these 

samples are representative of the printing, construction, and other requirements required for the major part of the work to 

be ordered on this contract, occasional orders may include additional requirements as provided for in these 

specifications. 

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature call David Love (202) 512-0310 or aps-team1@gpo.gov. 
SSA Modular Disability Folders Page 2 of 16 

766-S (01/17) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

SUBCONTRACTING: The predominant production function of this contract is printing. Bidders who must subcontract 

this operation will be declared non-responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level II. 

(b) Finishing (item related) Attributes – Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

(b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheet 

P-9. Solid and Screen Tint Color Match O.K. Press Sheet 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards: 

P-7. O.K. prior to production samples; O.K. proofs; manuscript copy; electronic file. 

P-9. Pantone Matching System 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, except, 

the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) added 

under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” clause. See 

also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 
SSA Modular Disability Folders Page 3 of 16 

766-S (01/17) 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible under 

any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first period 

specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding performance 

period(s). For each performance period after the first, a percentage figure will be calculated as described below and that 

figure will be the economic price adjustment for that entire next period. Pricing adjustments under this clause are not 

applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from February 1, 2016 to January 31, 2017, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of the 

second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending October 31, 2015, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives at 

the GPO, Washington, DC, immediately after award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from February 1, 2016 through January 31, 2017, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions 

of the contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued”, 

for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise furnished to the 

contractor in conformance with the schedule. 
SSA Modular Disability Folders Page 4 of 16 

766-S (01/17) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. Shipment/delivery 

of items or performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

“ORDERING.” The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may 

be otherwise provided in this contract, if the Government’s requirements for the items set forth herein do not result in 

orders in the amounts or quantities described as “estimated,” it shall not constitute the basis for an equitable price 

adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders 

under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 
SSA Modular Disability Folders Page 5 of 16 

766-S (01/17) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of multi-leaf expansion-type file folders requiring such operations, 

printing, construction, packing, and distribution. 

TITLE: SSA Modular Disability Folder. 

FREQUENCY OF ORDERS: Approximately 3 to 5 orders per year. 

QUANTITY: Approximately 10,000 to 20,000 copies per order. 

 

NUMBER OF PAGES: 4 leaves per folder. 

TRIM SIZES: 

Front Leaf: 9-1/4 x 11-3/4”. 

Back Leaf: 9-3/4 x 11-3/4” (includes 1/2” lip). 

Inner Leaves: 9-1/8 x 11-1/2”, (includes 1/2” lip). 

GOVERNMENT TO FURNISH: Furnished materials will be provided to the contractor at the beginning of the 

contract to be held for reuse for all orders throughout the term of the contract. 

Manuscript copy consisting of text matter and a Word file for layout of printing. (See Exhibit A.) 

Previously printed sample. 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the furnished copy/electronic file, must not print on the finished product. 

EXHIBITS: The facsimiles of samples pages shown as Exhibit A are representative of the requirements which will be 

ordered under this contract. However, it cannot be guaranteed that future orders will correspond exactly to these 

exhibits. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

COMPOSITION: Contractor to set type for the printing on the folders. Contractor to match typestyle and size as 

specified in the furnished Word file. 

DIGITAL DELIVERABLE: Upon completion of the first order, contractor to furnish a PDF file (current version) of 

the file product. The digital deliverables must be an exact representation of the final printed product. The Government 

will not accept, as digital deliverables, PostScript files or any proprietary file formats 

PDF file to be furnished via email to: Justin.smith@ssa.gov. 
SSA Modular Disability Folders Page 6 of 16 

766-S (01/17) 

PROOFS: Proofs are required on the first order and anytime a change is made to the text.

One (1) Adobe Acrobat (most current version) PDF soft proof showing all elements. Proofs will be transferred to the 

agency via email. The PDF proof will be evaluated for text flow, image position and color breaks. Proofs will not be 

used for color match. Proofs must show all margins and indicate trim marks. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are to 

be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations must be 

accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 

PRIOR TO PRODUCTION PAPER SAMPLES: On the first order only and anytime a change is made to the 

paper.

Prior to the commencement of production of the contract production quantity, the contractor shall submit to the 

Government, not less than 30 samples of the Yellow Pressboard (Type III), 0.025” thick, equal to JCP Code R10. 

(NOTE: Color must be a match of Pantone 106 (Yellow). At contractor’s option, White or Manila Pressboard (Type 

III), 0.25” thick, equal to JCP Code R10 may be used with the yellow color achieved by surface tinting both sides.) 

Each sample shall be approximately 8-1/2 x 11” and must be of the kind and quality required by the specifications. The 

container and accompanying documentation shall be marked PAPER SAMPLES, and shall include the GPO jacket 

number and purchase order number. 

Samples will be inspected and tested and must comply with the specifications as to kind and quality of materials. 

Contractor to submit 25 paper samples to: GPO, Attn: Contracting Officer, DC Team 1, 732 North Capitol Street, NW, 

Washington, DC 20401. 

Contractor to submit five (5) paper samples to: SSA, Division of Printing Management (DPM), Attn: Justin Smith, 

1363 Annex Building, 6401 Security Boulevard, Baltimore, MD 21235. 

NOTE: Along with the five (5) paper samples to SSA, contractor must furnish ink draw downs on actual production 

stock of the Pantone colors used for this stock (as specified above) and black ink. 

Contractor to submit samples within four (4) workdays of notification of availability of print order and furnished 

materials. 

The Government will approve, conditionally approve, or disapprove the samples within five (5) workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications and all 

other terms and conditions of the contract. A conditional approval shall state any further action required by the 

contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit 

additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of 

rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified above to 

inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to termination for 

default, provided however, that the failure of the Government to terminate the contract for default in such event shall not 

relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule. 
SSA Modular Disability Folders Page 7 of 16 

766-S (01/17) 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, 

the Contracting Officer shall automatically extend the shipping schedule in accordance with the procedures as indicated 

in Contract Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 5-99)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will not 

be returned to the contractor. All costs, including the costs of all paper samples, shall be included in the contract price 

for the production quantity. 

PRIOR TO PRODUCTION SAMPLES: Samples are required on the first order and anytime a change is made to 

the folder. 

Prior to the commencement of production of the contract production quantity, the contractor shall submit not less than 

five (5) samples. The container and accompanying documentation shall be marked “PREPRODUCTION SAMPLES” 

and shall include the GPO jacket number, purchase order number, program number, and print order number. 

Samples must be printed and constructed (including die-cutting) in accordance with these specifications and must be of 

the size, kind, and quality that the contractor will furnish. Samples must be printed on the required paper as specified 

herein. Samples will be inspected and tested for conformance of materials and must comply with the specifications as to 

construction, kind, and quality of materials. 

Contractor must submit prior to production samples to: SSA, Division of Printing Management (DPM), Attn: Justin 

Smith, 1363 Annex Building, 6401 Security Boulevard, Baltimore, MD 21235. 

Contractor must submit samples within five (5) workdays of receipt of approval on paper samples. 

The Government will approve, conditionally approve, or disapprove the samples within five (5) workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications and all 

other terms and conditions of the contract. A conditional approval shall state any further action required by the 

contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit 

additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of 

rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified above to 

inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to termination for 

default, provided however, that the failure of the Government to terminate the contract for default in such event shall not 

relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, 

the Contracting Officer shall automatically extend the shipping schedule in accordance with the procedures as indicated 

in Contract Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 5-99)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will not 

be returned to the contractor. All costs, including the costs of all samples, shall be included in the contract price for the 

production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured. 
SSA Modular Disability Folders Page 8 of 16 

766-S (01/17) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or attached 

color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on paper the color of 

which, in his opinion, materially differs from that of the color sample(s). 

Front and Back Leaves: Yellow Pressboard (Type III), 0.025” thick, equal to JCP Code R10. NOTE: Color must be a 

match of Pantone 106 (Yellow). At contractor’s option, White or Manila Pressboard (Type III), 0.25” thick, equal to 

JCP Code R10 may be used with the yellow color achieved by surface tinting both sides. 

Inner Leaves: Natural High-Finish Folder Stock, basis weight: 250 lbs. per 500 sheets, 24 x 36”, equal to JCP Code P20. 

Reinforcing Strips: Grey Spunbound Olefin (equal to DuPont Tyvek). 

PRINTING: 

Front and Back Leaves: Print front and back leaves on inside only in black ink. Printing consists of text matter. 

Outside of front and back leaves are blank. 

Face of First Inner Leaf: Print face full coverage in Pantone 199 (Red) and overprint face and lip in black ink. Printing 

consists of text matter. 

Back of First Inner Leaf: Print back full coverage in Pantone 361 (Green) and overprint back and lip in black ink. 

Printing consists of text matter. 

Face of Second Inner Leaf: Print face full coverage in Pantone 164 (Orange) and over print back and lip in black ink. 

Printing consist of text matter. 

Back of Second Inner Leaf: Print back full coverage in Pantone 312 (Blue) and overprint back and lip in black ink. 

Printing consists of text matter. 

NOTE: In lieu of printing inner leaves full coverage with the specified Pantone inks, the stock may be manufactured 

using laminated plies pulp-dyed to match the specified Pantone colors. 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s plant 

for the purpose of establishing specified standards for use during the actual press run. Upon approval of the sheets, 

contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances when 

applicable) and with discarding all makeready sheets that preceded approval. When a press sheet inspection is required, 

it will be specified on the individual print order. See GPO Publication 315.3 (Guidelines for Contractors Holding Press 

Sheet Inspections) issued June 2003. NOTE: A press sheet inspection is for the purpose of setting specific standards 

that are to be maintained throughout the entire run. It does not constitute a prior approval of the entire run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas consisting of 1/8 

x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated across the entire press sheet. 

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead luminaries. 

The viewing conditions must conform to ANSI PH2.30-1989; a viewing booth under controlled conditions with 5000 

degrees Kelvin overhead luminaries with neutral gray surroundings must be provided. 
SSA Modular Disability Folders Page 9 of 16 

766-S (01/17) 

MARGINS: Unless otherwise specified, maintain margins as indicated on print order or furnished copy. Leaves bleed 

on all sides. 

CONSTRUCTION: 

Die-cut back leaf with a 1/2 x 9-1/4 ” lip along the right edge of the 11-3/4” dimension, located 2-1/2” from top of leaf. 

Die-cut each inner leaf with a 3/8” lip, 1/3 cut, along the 11-1/2” dimension. First inner leaf lip is in position 2; second 

inner leaf lip is in position 3. 

Round corners on tabs and all outside corners of all leaves. 

Attach front and back leaves by applying a reinforcement strip, approximately 3-3/4” wide, on the 11-3/4” dimensions, 

creating a 3” wide total expansion. Reinforcement strip must be applied on the outside of the front and back leaves. 

Strip must wraparound the top and bottom edges, NOT trimmed flush. 

Inner leaves are to be attached to the inside of the folder, located in the expansion portion. Inner leaves to be attached by 

applying reinforcement strips, approximately 2” wide, on the 11-1/2” dimensions, between the front and back leaves. 

First inner leaf is located 1” inch from bound edge of front leaf; second inner leaf is located 1” from bound edge of the 

back leaf. Strips for inner leaves are to be cut flush. The reinforcement strips for the inner leaves are to be the same 

material as the reinforcement strip for the front and back leaves. 

All reinforcement strips to extend 1/2” onto all leaves. Score reinforcement strips along the entire 11-1/2” length at 1/2” 

intervals between leaves creating an accordion-type expansion. 

Fold and tuck to the inside. 

Fasteners: 

Each leaf is to be equipped with fasteners (one on each front and back leaf, and two on each inner leaf). Fasteners are to 

be a permanently affixed, prong-type, one-piece, rust resistant metal fastener, or other fastener of similar design and 

equal quality and durability which meet the following requirements: 

(a) Quality of Metal: Fasteners to be made of corrosion-resistant, plated, bright finish metal or baked enamel 

finished metal 0.013” thickness (plus/minus 0.001”), Rockwell Hardness F-79 to F-89, and to be of such 

ductility that it will withstand a minimum of 20 ninety-degree flexures without fracture. 

 Bend Test: With the fastener in the normal flat position, bend the prongs to a vertical position, insert one sheet of 

punched paper on the prongs and bend the prongs back to the flat position. Continue this cycle of bends for a 

minimum of 20 times, taking not less than 1 minute to complete the 20 cycles. 

(b) Prongs: Width 7/32”. Length 2” to 2-1/4”. Spaced 2-3/4” center to center. Fasteners to be positioned (prongs 

inside) as follows: 

 Front leaf: One fastener to be positioned on back of front leaf, located at top of the 9-1/4” dimension with center 

of fastener 5/8” from top edge. Fastener is centered on the 9-1/4” dimension. 

 Inner leaves: One fastener to be positioned on face of each inner leaf on the 11-1/2” left side with center of 

fastener 5/8” from left edge. Fastener is centered on the 11-1/2” dimension. One fastener to be positioned on 

back of each inner leaf on the 11-1/2” left side with center of fastener 7/8” from left edge. Fastener is centered 

on the 11-1/2” dimension. 

 

 Back leaf: One fastener to be positioned on front of back leaf on the 11-3/4” left edge with center of fastener 

7/8” from left edge. Fastener centered on the 11-3/4” dimension. 
SSA Modular Disability Folders Page 10 of 16 

766-S (01/17) 

(c) Fasteners shall be produced with properly maintained dies to insure that the finished product is free from burrs, 

sharp edges, cracks, flaws, and malformations which may cause injury to personnel or damage to the filed 

papers. The fasteners shall be free from oil or grease. 

At contractor’s option, if fasteners are inserted through the folder leaves, each leaf is to be die-cut and embossed 

so that the back of the fasteners will be flush on the outside of the folder with a minimum of thickness and so as 

not to snag other folders while being removed from or inserted in files. This method of securing the fasteners to 

the leaf must be equal to the eight-crimped-over-ends style. 

PACKING: 

Box in units of 10 folders. 

Pack boxes in units of five (5) boxes to a shipping container (total of 50 folders per container). 

Pallets required. 

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks, 

and attach to shipping containers. 

Barcode Marking Requirements: The Inventory Control Number (ICN), Stock Number, Quantity Per Container/Unit 

of Issue, Form or Publication No./Date, Requisition Number, and Program/Print Order Numbers must be barcoded on 

shipping containers, using 10 (3/8” high) standard 3 of 9 (code 39) barcode systems, for noncontact reading, in 

accordance with Mil. Std. 1189. In addition, the barcode must have a human-readable interpretation (HRI) printed above 

or below the 3 of 9 barcode. (See Exhibit B, “Barcode Marking Requirements.”) 

 

 Item Barcode 

 Inventory Control Number 440200 

 Stock Number 64-061 (Rev. 5) 

 Quantity per Container/Unit of Issue 50/10 

 Form or Publication No./Date Rev. 6-08/15 

 Requisition Number 6-00105 

 Program/Print Order Numbers 766/xxxxx 

NOTE: The destination address in the “TO” box does not have to be filled in on the individual shipping container labels 

when packed on pallets. In lieu thereof, complete filled-in labels, including the destination address must be attached to 

all four sides of each pallet. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no additional 

charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 
SSA Modular Disability Folders Page 11 of 16 

766-S (01/17) 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue label, 

affixed to each affected container. The container and its contents shall be recorded separately on all shipping documents 

and sent to: SSA, DPM, Attn: Justin Smith, 1363 Annex Building, 6401 Security Boulevard, Baltimore, MD 21235 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to the U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing 

the invoice. 

CUSTOMER RANDOM COPIES (YELLOW LABEL): All orders must be divided into equal sublots in accordance 

with the chart below. A random copy must be selected from each sublot. Do not choose copies from the same general 

area in each sublot. 

The contractor will be required to execute a statement furnished by the agency certifying that copies were selected as 

directed. The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of

Ordered Sublots 

500 - 10,000 10

10,000 - 20,000 15

These randomly selected copies must be packed separately and identified by a special Government-furnished 

Yellow Label (see Exhibit C), affixed to each affected container. The container and its contents shall be recorded 

separately on all shipping documents. 

SSA to furnish copy of Yellow Label. Contractor to reproduce copies as needed for each order’s shipment. 

All Customer Random Copies are to be sent to: SSA, DPM, Attn: Justin Smith, 1363 Annex Building, 6401 Security 

Boulevard, Baltimore, MD 21235. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

(See Exhibit D, “Certificate of Selection of Yellow Label Random Copies.”) 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit Quality Assurance Random Copies to test for compliance against the specifications. 

 The Print Order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to execute a 

statement furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the running rate 

offered in the contractor's bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the Quality Assurance Random Copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers, must be 

furnished with billing as evidence of mailing. 

DISTRIBUTION: 

 Deliver f.o.b. destination to: SSA, Receiving Clerk, Supply Building, 6301 Security Boulevard, Baltimore, MD 

 21235. 

 On the first order only, deliver f.o.b. destination 10 folders to: SSA, Attn: Justin Smith, 1363 Annex, 6401 

Security Boulevard, Baltimore, MD 21235-6401. 
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766-S (01/17) 

NOTE: Deliveries made to the 6301 Security Boulevard address must be made between 8:30 a.m. and 2:30 p.m., Eastern 

Standard Time. Clearance is 13’6”. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for Program 

766-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking numbers, 

delivery methods, and title of product. Contractor must be able to provide copies of all delivery receipts upon agency 

request. 

Upon completion of the contract, all furnished material must be returned to: SSA, Attn: Justin Smith, 1363 Annex, 6401 

Security Boulevard, Baltimore, MD 21235-6401 

All expenses incidental to picking up and returning materials (when applicable), submitting proofs, paper samples, and 

prior to production samples, and furnishing sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511). 

On the first print order only, the print order and furnished material must be picked up from and delivered to: SSA, DPM, 

Office of Printing and Alternative Media Service (OPAMS), 1361 Annex Building, 6401 Security Boulevard, Baltimore, 

MD 21235-6401. 

On the balance of orders, the print order will be emailed to the contractor. 

Adobe Acrobat PDF soft proofs must be emailed to: justin.smith@ssa.gov. 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; the 

workday after notification will be the first workday of the schedule. 

On the First Order Only (and anytime a change is made to the text and/or paper): 

 Contractor to submit PDF proofs and paper samples/ink draw downs within four (4) workdays of notification of 

availability of print order and furnished material. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency 

changes/corrections/“O.K. tor Print” is furnished via email. (NOTE: The first workday after receipt of proofs at 

the ordering agency is day one (1) of the hold time.) 

 The Government will approve, conditionally approve, or disapprove the paper samples within five (5) workdays 

of the receipt thereof. 

 Contractor must submit prior to production samples within five (5) workdays of receipt of approval of the paper 

samples. 

 The Government will approve, conditionally approve, or disapprove the prior to production samples within five 

(5) workdays of the receipt thereof. 

 Contractor must complete production and distribution within 15 workdays of receipt of approval on prior to 

production samples. 

On the Balance of Orders:

Contractor must complete production and distribution within 15 workdays of notification of availability of print 

order and furnished material. 
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766-S (01/17) 

The contractor must notify the GPO of the date and time the press sheet inspection can be performed. In order for proper 

arrangements to be made, notification must be given at least three (3) workdays prior to the inspection. Notify the U.S. 

Government Publishing Office, Quality Control for Published Products, Washington, DC 20401, or telephone area code 

(202) 512-0542. Telephone calls will only be accepted between the hours of 8:00 a.m. and 2:00 p.m., Monday through 

Friday, prevailing Eastern Time. NOTE: See contract clauses, paragraph 14(e)(1), Inspections and Tests of GPO 

Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 9-88)). When supplies are not ready at the 

time specified by the contractor for inspection, the Contracting Officer may charge to the contractor the additional cost 

of the inspection. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destinations specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment or 

delivery, as applicable, in accordance with the contract requirements by contacting the Publishing Support Services 

Compliance Section via email at compliance@gpo.gov, via telephone at (202) 512-0520, or via facsimile at (202) 512-

1364. Personnel receiving the email, call, or facsimile will be unable to respond to questions of a technical nature or to 

transfer any inquiries. 
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766-S (01/17) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be 

ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

(1) (2) 

I. 3 50 
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766-S (01/17) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any blank spaces or with any 

obliteration, revision, or alteration of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

I. PRINTING, CONSTRUCTION, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (including proofs, prior to production paper samples, prior to production 

samples, and all required paper) for the complete printing, construction, packing, and distribution of the product 

listed in accordance with these specifications. 

 

 Makeready Running per 

 and/or Setup 1,000 Copies 

(1) (2) 

 Per Folder .................................................................................................... $___________ $___________ 

_______________ 

 (Initials) 
SSA Modular Disability Folders Page 16 of 16 

766-S (01/17) 

My production facilities are located within the assumed area of production ...................... ________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government Furnished Material ___________________________________ 

a. Number of hours from acceptance of print order to pickup of 

 Government Furnished Material ............................................................................................. ____________ 

b. Number of hours from pickup of Government Furnished Material 

 to delivery at contractor’s plant .............................................................................................. ____________ 

2. Proposed carrier(s) for delivery of completed product . ____________________________________________ 

a. Number of hours from notification to carrier to pickup of completed product ...................... ____________ 

b. Number of hours from pickup of completed product to delivery at destination ..................... ____________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. - SCHEDULE OF PRICES,” initialing or signing 

each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE OF 

PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices entered 

in the “SCHEDULE OF PRICES” will prevail. 

Bidder _____________________________________________________________________________________ 

 ___________________________________________________________________________________________ 

(City - State) 

By ________________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 ___________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) 
SSA Modular Disability Folders Page 17 of 16 

766-S (01/17) Exhibit A Page 1 of 8 
SSA Modular Disability Folders Page 18 of 16 

766-S (01/17) Exhibit A Page 2 of 8 
SSA Modular Disability Folders Page 19 of 16 

766-S (01/17) Exhibit A Page 3 of 8 
SSA Modular Disability Folders Page 20 of 16 

766-S (01/17) Exhibit A Page 4 of 8 
SSA Modular Disability Folders Page 21 of 16 

766-S (01/17) Exhibit A Page 5 of 8 
SSA Modular Disability Folders Page 22 of 16 

766-S (01/17) Exhibit A Page 6 of 8 
SSA Modular Disability Folders Page 23 of 16 

766-S (01/17) Exhibit A Page 7 of 8 
SSA Modular Disability Folders Page 24 of 16 

766-S (01/17) Exhibit A Page 8 of 8 
SSA Modular Disability Folders Page 25 of 16 

766-S (01/17) Exhibit B Page 1 of 1 

Barcode Marking Requirements 
SSA Modular Disability Folders Page 26 of 16 

766-S (01/17) Exhibit C Page 1 of 1 

Customer Random Copies – Yellow Label 
SSA Modular Disability Folders Page 27 of 16 

766-S (01/17) Exhibit D Page 1 of 1 

Certificate of Selection of Yellow Label Random Copies