TITLE: TERMINAL PROCEDURES PUBLICATION (TPP)

ALASKA TERMINAL PROCEDURES (ATP)

AND CHANGE NOTICE (CN)

TERM: Date of Award thru February 28, 2018

PROGRAM 394-S BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PREPRESS:

Layout of 8-page signatures from digital files

----------------------------------------per signature------- 27,510 N/C 0.00 40.00 1,100,400.00 N/C 0.00 3.15 86,656.50 3.35 92,158.50

II. PRINTING AND BINDING:

(a) Complete Cover---two ink colors, including 

binding-----------------------per complete cover

 (1) Makeready and/or Setup------------------------------- 301 6.21 1,869.21 100.00 30,100.00 200.00 60,200.00 10.46 3,148.46 55.00 16,555.00

 (2) Running Per 1,000 Copies----------------------------- 823 11.11 9,143.53 10.00 8,230.00 20.00 16,460.00 6.01 4,946.23 7.05 5,802.15

(b) Perfect-Bound--Printing text pages in a single

ink color, including binding---per page-

 (1) Makeready and/or Setup------------------------------- 75,333 6.63 499,457.79 5.00 376,665.00 5.50 414,331.50 6.68 503,224.44 3.55 267,432.15

 (2) Running Per 1,000 Copies----------------------------- 520,738 0.63 328,064.94 0.65 338,479.70 0.10 52,073.80 1.20 624,885.60 0.50 260,369.00

(c ) Perfect-Bound/Each Additional Color-Printing

text pages in a color not charged for under

line item II.(b)-------per color/per page-

 (1) Makeready and/or Setup------------------------------- 8,717 1.00 8,717.00 10.00 87,170.00 N/C 0.00 2.87 25,017.79 2.10 18,305.70

 (2) Running Per 1,000 Copies----------------------------- 126,947 0.10 12,694.70 1.00 126,947.00 N/C 0.00 0.10 12,694.70 0.30 38,084.10

(d) Loosefeaf Products--Printing text pages in a

single ink color, including binding------ per page

 (1) Makeready and/or Setup------------------------------- 106,680 3.00 320,040.00 2.50 266,700.00 0.50 53,340.00 1.00 106,680.00 1.57 167,487.60

 (2) Running Per 1,000 Copies----------------------------- 49,842 0.63 31,400.46 0.20 9,968.40 0.05 2,492.10 0.15 7,476.30 0.19 9,469.98

(e ) Loosefeaf Products/each additional color

Printing text pages in a color not charged for

under line item II.(d)-------per color/per page

 (1) Makeready and/or Setup------------------------------- 7,662 N/C 0.00 10.00 76,620.00 N/C 0.00 0.50 3,831.00 0.75 5,746.50

 (2) Running Per 1,000 Copies----------------------------- 4,586 0.10 458.60 1.00 4,586.00 N/C 0.00 0.15 687.90 0.15 687.90

III. PAPER:---------------Per 1,000 leaves

(a) White Vellum-Finish Cover (80-lb.) ------------------ 1,646 19.20 31,603.20 35.00 57,610.00 20.00 32,920.00 29.58 48,688.68 16.00 26,336.00

(b) White Light Weight Offset (30-lb.) ------------------ 285,290 3.13 892,957.70 3.85 1,098,366.50 2.60 741,754.00 3.44 981,397.60 2.89 824,488.10

IV. ADDITIONAL OPERATIONS:

(a) Scanning, barcoding,gathering volumes into 

sets for distribution-------------------per package 30,667 1.00 30,667.00 2.00 61,334.00 4.25 130,334.75 N/C 0.00 2.6 79,734.20

(b) Removing returned package labels and

returning labels to the Government---per label 8 100.00 800.00 1.00 8.00 1.10 8.80 5.00 40.00 1.10 8.80

(c ) Occurrence Charge (flat rate) ---------------------- 5 100.00 500.00 150.00 750.00 100.00 500.00 1,000.00 5,000.00 160.00 800.00

(d) Timework for line item IV. (c ) -------per hour---- 4 100.00 400.00 85.00 340.00 25.00 100.00 160.00 640.00 160.00 640.00

(e ) Notification of Undeliverable Address--per card 8 100.00 800.00 3.00 24.00 N/C 0.00 5.00 40.00 0.50 4.00

(f) Stocking charge (beginning of each cycle)

----------------------------------------per box------------- 1,844 5.00 9,220.00 5.00 9,220.00 N/C 0.00 N/C 0.00 1.44 2,655.36

(g) Destruction Charge (at the end of each cycle)

----------------------------------------per box------------- 1,355 5.00 6,775.00 5.00 6,775.00 N/C 0.00 N/C 0.00 1.50 2,032.50

(h) Pulling Shelf Stock------------per order------------ 1,204 5.00 6,020.00 50.00 60,200.00 N/C 0.00 5.00 6,020.00 22.00 26,488.00

(i) Storage of Shelf Stock----per pallet/per month 62 100.00 6,200.00 100.00 6,200.00 N/C 0.00 20.00 1,240.00 20.00 1,240.00

LSC COMMUNICATIONS

Owensville, MO

CENVEO (LA)

Los Angeles, CA

GRAY GRAPHICS

Captol Heighs, MD

NPC, Inc.

Claysburg, PA NPC, Inc.

CURRENT CONTRACTOR

Page 1 of 2
TITLE: TERMINAL PROCEDURES PUBLICATION (TPP)

ALASKA TERMINAL PROCEDURES (ATP)

AND CHANGE NOTICE (CN)

TERM: Date of Award thru February 28, 2018

PROGRAM 394-S BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

V. PACKING AND DISTRIBUTION:

1. Bulk Shipments (other than USPS and FedEx)

Packing, sealing and palletizing for bulk

shipments----------------per container--------------- 5,006 5.00 25,030.00 2.00 10,012.00 3.00 15,018.00 7.23 36,193.38 2.60 13,015.60

2. USPS, FedEx, and other Gov. Specified 

Shipping Vendor Shipments-

 (a) Single or multiple copies in kraft envelope

(up to 350 leaves)--------------per envelope--------- 4,710 1.00 4,710.00 1.00 4,710.00 0.50 2,355.00 2.00 9,420.00 0.40 1,884.00

 (b) Single or multiple copies over 350 leaves,

up to 3 pounds, in cushioned shipping bags

----------------------------------------per bag------------- 3,458 1.50 5,187.00 1.50 5,187.00 0.50 1,729.00 7.45 25,762.10 0.70 2,420.60

 (c ) Quantities over 3 pounds, up to 45 pounds

for FAA customers, and up to 65 pounds

for NGA customers, packed in shipping 

containers---------------per container----------------- 26,733 2.00 53,466.00 2.00 53,466.00 1.00 26,733.00 7.63 203,972.79 1.48 39,564.84

CONTRACTOR TOTALS $2,286,182.13 $3,800,068.60 $1,550,349.95 $2,697,663.47 $1,903,410.58

DISCOUNT 0%$0.00 1.00% $38,000.69 0% $0.00 0.25% $6,744.16 0.25% $4,758.53

DISCOUNTED TOTALS $2,286,182.13 $3,762,067.91 $1,550,349.95 $2,690,919.31 $1,898,652.05

AWARDED

LSC COMMUNICATIONS

Owensville, MO

CENVEO (LA)

Los Angeles, CA

GRAY GRAPHICS

Capitol Heights, MD

NPC, Inc.

Claysburg, PA NPC, Inc.

CURRENT CONTRACTOR

Page 2 of 2
Program 394-S Page 1 of 35 

Specifications by RRS 

Reviewed by MRN 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Terminal Procedures Publication (TPP), Alaska Terminal Procedures (ATP), 

and Change Notices (CN)

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Federal Aviation Administration (FAA) 

Aeronautical Information Services (AIS) 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award, and ending February 

28, 2018, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

NOTE: The period from Date of Award to March 30, 2017, will be used by the contractor for file 

conversion/set-up of the data files to prevent interruption of the required contract specifications. Processing of 

the first cycle (EDI – order requirements) will begin on or about March 30, 2017, with production of the first 

cycle (print orders) to begin on or about April 6, 2017. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on December 16, 

2016. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation, or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The Program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised June, 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., prevailing Eastern Time, Monday through Friday. Contractor is to follow the instructions 

in the Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=DC. 

For information of a technical nature, contact Rebecca Swan at rswan@gpo.gov (202) 512-1239. 
TPP, ATP, and CN Page 2 of 35 

394-S (2/18) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

SUBCONTRACTING: Subcontracting is NOT allowed. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level II. 

(b) Finishing (item related) Attributes – Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Average type dimension in publication/ 

 Electronic media 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

Quality defects will be classified as critical, major, or minor, as described below – 

Critical - A critical defect (Class 6) is one that – 

 Judgment and experience indicate could result in hazardous or unsafe conditions for individuals; 

 when used, the products could prevent performance of a navigational function; or 

 is a serious departure from specifications, established standards, or average process capability. 

Major - A major defect (Class 3) is a defect, other than critical, that – 

 Could materially reduce the usability of the unit of product for its intended purpose; 

 is a significant deviation from specifications, established standards, or average process capability, or 

 materially affects the appearance of the charts. 

Minor - A minor defect (Class 1) is one that either does not – 

 materially reduce the usability of the product for its intended purpose; 

 is a departure from established standards; or, 

 affect the appearance only to a minor degree. 
TPP, ATP, and CN Page 3 of 35 

394-S (2/18) 

DISPOSITION: It is impossible to predict and classify all defects that can occur during production. When a departure 

from specified contract requirements exceeds the Defect Evaluation Criteria defined in this contract, the service is 

defective and the terms of this contract have been violated. All deviations of the final products from specifications, 

standards or process capabilities, whether classified herein or not, shall be called to the attention of the FAA Program 

Manager immediately upon their discovery. No remedies contained herein shall preclude the Government from any 

and all other remedies available to the Government by law or under the terms of this contract. Disposition, whether 

defect is recognized by the contractor, the Government, or customer complaints, shall be as follows for each defect 

category – 

 If a critical (Class 6) defect is discovered before the distribution deadline, the contractor shall immediately 

notify the FAA Program Manager. Publications with known Class 6 defects shall not be distributed unless this 

action has been directed by the FAA Program Manager. The contractor, if at fault and if necessary to meet the 

effective date deadline, will bear the additional mailing/shipping costs to ship the publications by a faster 

mode of transportation. 

 If a critical (Class 6) defect is discovered after the distribution deadline, the contractor shall immediately 

notify the FAA Program Manager. The contractor, if at fault, will bear the additional costs of curing each 

Class 6 defect, including the additional mailing/shipping costs required to ship the charts by a faster mode of 

transportation to meet the effective date deadline. 

 If a major (Class 3) defect is discovered at any time, the contractor shall immediately notify the FAA Program 

Manager who will determine if the chart needs to be reprinted. 

 If a minor (Class 1) defect is discovered, the contractor shall notify the FAA Program Manager on the next 

working day, but may proceed with the distribution, unless otherwise notified by the FAA Program Manager. 

 If a defect is discovered which has not been classified in this document, the contractor shall immediately 

notify the FAA Program Manager who will assign a classification based on the severity of the defect. The 

FAA Program Manager will then determine the proper disposition. 

QUALITY STANDARDS FOR THE PERFORMANCE REQUIREMENTS: 

Proofs – Quality control of the proof-making process is essentially one of assuring that the required proofs are created 

and delivered according to the requirements specified herein. 

Defect Evaluation Criteria Class 

Proofs not collated in proper sequence ................................................................................. 6 

Graphics (charts) on proofs are not the same size as the final publication ........................... 6 

The contractor fails to provide proofs of each individual page when requested by 

the Government ..................................................................................................................... 6 

The proofs are delivered late, according to the schedule ...................................................... 6 

Layout – 

Defect Evaluation Criteria Class 

Pages are not printed in the order directed in the Government furnished 

digital files (PDF format) ............................................................................................... 6 

Pages not printed back-to-back and head-to-foot ........................................................... 6 

One (1) or more cover images not centered on the finished cover size .......................... 3 

One (1) or more covers not printed with head/foot in right directions ........................... 6 

Covers printed in wrong order ........................................................................................ 6 

More than seven (7) blank pages at end of volume ........................................................ 1 

Negative identification (outside neatline) printed and not trimmed ............................... 6 
TPP, ATP, and CN Page 4 of 35 

394-S (2/18) 

Folios –

Defect Evaluation Criteria Class 

Folios printed in wrong location on the page ................................................................. 6 

Folios printed using wrong typestyle and/or size ........................................................... 3 

Blank page between tabulated section and chart section not identified by 

“INTENTIONALLY LEFT BLANK” with neatline ..................................................... 3 

Paper – The contractor must ensure that the paper used in this contract meets the standards contained in the 

“Government Paper Specification Standards No. 12,” dated March 2011, for L20 paper, and the specifications 

stated herein for White Light Weight Offset paper. The following criteria for evaluation of defects apply to all 

required paper as specified herein – 

Defect Evaluation Criteria Class 

Any deviation from specification basis weight .............................................................. 6 

Wet tensile strength less than specification standard ..................................................... 6 

Folding endurance less than specification standard ....................................................... 6 

Bursting strength less than specification standard .......................................................... 6 

Opacity less than specification standard ......................................................................... 6 

Any deviation from thickness standard .......................................................................... 6 

Water resistance less than standard ................................................................................ 3 

Smoothness less than standard ....................................................................................... 3 

Color Match – The contractor must ensure that the ink used in this contract meets the standards outlined in the 

following test procedures. 

The following Pantone Matching System colors match the colors of the required inks: Pantone 464 (Brown), 

Pantone 281 (Blue), and Black. 

Defect Evaluation Criteria Class 

Tested sample does not match Government furnished sample in hue or value .............. 6 

Printing – The factors that shall be controlled during printing are correct registration and lithographic quality. The 

contractor shall have previously provided adequate control of the paper, ink, presses, press components, blankets, 

rollers, and other press supplies necessary to produce a quality litho print. 

Process Standards - Standards and tolerances for printing are established for the elements of correct compositing, 

register, and lithographic quality. The measurements required are to be made by use of shop microscopes, electronic 

densitometers, graduated scales, and visual comparison. 

Register - Tolerance for face to back-up register is +/- 0.020 inch. For two-color pages, images shall match within a 

tolerance of +/- 0.003 inch. 

Lithographic Quality - The standard for lithographic quality is a condition in which quality of the printed matter 

duplicates the quality of the reproduction materials. It is characterized by sharp, clean printing, absence of smears, 

weak detail, missing detail, or any other factor that would be detrimental to the good appearance of the final 

lithographic sheet. Measurement of lithographic quality shall be accomplished by visual examination of the printed 

sheet for the lithographic flaws noted. Each defect shall be classified in accordance with the Defect Evaluation Criteria 

below. 

The Government Terminal Procedures Publication (TPP) IFP Charting Team will inspect advanced copies to ensure 

that the contractor has provided the lithographic services in accordance with the requirements specified herein. 
TPP, ATP, and CN Page 5 of 35 

394-S (2/18) 

Defect Evaluation Criteria Class 

Registration – 

Face to back-up registration deviation more than +/- 0.020 inch ............................ 3 

Two-color registration deviation more than +/- 0.003 inch ..................................... 3 

Lithographic Quality – 

Defects of a minor degree such as scratches, hickies, weak print or holes .............. 1 

Major defects, such as very weak but readable print or slightly plugged area(s) .... 3 

Critical defects, such as illegible print, missing type, or plugged screens ............... 6 

Defect Evaluation Criteria Class 

Image Resolution – 

Dot size greater than +/- 0.003 inch ......................................................................... 6 

Line or type greater than +/- 0.003 inch .................................................................. 6 

Finishing Services – This section contains guidance for the quality control of the finishing processes, including 

collating, binding, trimming, drilling, stamping, and shrink-wrapping. 

Inspection - Volumes shall be inspected by sampling to ensure that all publications are finished correctly. All 

inspections shall be completed and corrections made prior to the start of the next production operation. 

Defect Evaluation Criteria Class 

Signature Collating – 

Signatures are not collated in correct sequence, as directed in the 

Government furnished digital files (PDF format) .......................................................... 6 

One (1) or more signature(s) is missing ......................................................................... 6 

One (1) or more signature(s) is duplicated ..................................................................... 6 

One (1) or more signature(s) is inverted ......................................................................... 6 

Binding – 

Perfect binding durability does not meet page flex test (minimum 75 flexes) ............... 6 

Perfect binding durability does not meet page flex test (minimum 125 flexes) ............. 3 

Greater than 3/16” glue penetration ............................................................................... 6 

Trimming – 

Publications are oversized by 1/8” ................................................................................. 3 

Publications are oversized in excess of 1/8” .................................................................. 6 

Under specified size to edge of image - detail legible .................................................... 1 

Under specified size - image trimmed - detail illegible .................................................. 6 

Drilling – 

Hole(s) diameter larger or smaller by more than 1/64” .................................................. 6 

Spacing between holes (center-to-center) larger or smaller by more than 1/32” ........... 6 

Hole(s) out of alignment by more than 1/32” ................................................................. 6 

Hole(s) out of position by 1/32” to 1/16” (in relation to top and left trimmed edges) ... 6 

Hole(s) missing ............................................................................................................... 6 

Stamping – 

Incorrect volume identifier stamped ............................................................................... 6 

Stamped on wrong edge of volume ................................................................................ 3 

Volume(s) not stamped at all .......................................................................................... 3 

Stamped using wrong typestyle and/or size ................................................................... 1 
TPP, ATP, and CN Page 6 of 35 

394-S (2/18) 

Shrink-wrapping – 

Shrink film broken open or torn ..................................................................................... 6 

Product burned ............................................................................................................... 6 

Shrink film too large, allowing lateral movement between pages .................................. 6 

Packing – All customer orders shall be packed according to specifications (as stated herein) in mailing 

containers/envelopes that are approved by the Government. All packages shall be labeled so that the label will not 

come off in the mailing/shipping process. The standards are correct quantities, method of packing, packing materials, 

and method of labeling. 

Correct Quantities – Every order shall be filled with the exact volumes and quantities indicated by the 

Government/Aeronautical Information Services or NGA pack lists or other instructions. 

Method of Packing – 

 Containers will not be overpacked (top flap evenly folded at score) and will be compressed so that two top 

outer flaps join. 

 Containers having less than solid maximum load shall be packed for minimum filler space and shipping 

weight with a lightweight filler material (i.e., IMPACK, crumpled clean paper, etc.), to eliminate void areas 

and shifting loads, with top outer flaps joining. 

 The contractor-printed packing slip is included in the first package of each order. 

 Packaging of USPS shipments will conform to the provisions of the current Postal Manual and Postal 

Department packaging regulations and directives. The provisions of the Directory of International Mail will 

be applied. The contractor shall acquire the applicable Postal Department publications and directives from or 

through local Post Offices. 

Packaging Materials – Envelopes, Tyvek bags, and containers used in packing are approved by the Government. 

Packing and filler are of sufficient strength to ensure that the order arrives intact and undamaged. Plastic strapping is 

used on all boxes, where appropriate. 

Method of Labeling – 

 Labels shall be correctly placed on the proper package and be legible. 

 Only the outer shipping container requires a shipping label. NOTE: The label shall not be placed over flap 

joint. 

 Labels shall be taped with clear tape that covers the entire label or firmly glued onto the package. USPS 

“Priority” labels shall be appropriately affixed to qualifying packages. 

Method of Sealing – Reinforced tape shall be used to seal flaps, to ensure that containers will not open in transit. 

Inspection – Sampling procedures shall not be used in the inspection of distribution. Complete and 100% inspection 

shall be made for each phase of the distribution process. Defects encountered shall be reported to the FAA Program 

Manager according to the following criteria – 

 Count and Content – Number of packages and copies per individual package. Customer field reports, as noted 

in the Logistics Group Discrepancy Report, will be used to determine error rate. 

 Method of Packing – Containers not overweight (per mailing mode regulations) or over-stuffed; packing slip 

included in first package of each order. 
TPP, ATP, and CN Page 7 of 35 

394-S (2/18) 

 Packing Materials – Envelopes, bags, and containers shall adhere to Government specifications. 

 Method of Labeling – Placement on package, legibility, and placement on correct package. 

 Method of Sealing – Reinforced tape. In addition, plastic strapping shall be used, where appropriate. 

Defect Evaluation Criteria Class 

Packing (Proper Order Filling) – 

Error rate > 0.5% ............................................................................................................ 6 

Packing (Method) – 

Postal regulations not followed ...................................................................................... 6 

Packing slip not included with order .............................................................................. 3 

Packing slip not in first package of order ....................................................................... 3 

Packing Materials – 

Packing materials not conforming to specifications ....................................................... 6 

Use of unauthorized materials ........................................................................................ 6 

Filler inadequate to avoid damage .................................................................................. 3 

Labeling – 

Label placed improperly ................................................................................................ 3 

Label missing, illegible, or mislabeled ........................................................................... 6 

Sealing – 

Improper sealing ............................................................................................................. 6 

Manifest Mailing – All packages destined for manifest mailing shall be filled in accordance with pack list instructions 

and UPS, FedEx, or other shipper regulations, as applicable. An electronic copy of each manifest must be sent to the 

FAA Program Manager the day following the shipping deadline. 

Inspection – 

FedEx and/or other shipping personnel may choose to select and check random samples from the packages identified 

in their computer manifest to check for incorrect postage. At the contractor’s facility, USPS personnel may select and 

check random samples from the packages identified in the USPS manifest, based on official USPS sampling 

requirements. Samples will be checked for incorrect weight postage. 

The contractor shall select and check random samples from the packages identified in the USPS manifest, based on 

official USPS sampling requirements. The contractor shall check for incorrect weights and postage and determine the 

cause of any incorrect figures. The contractor shall remedy any incorrect weights and postage that are due to improper 

filling of orders and shall forward an electronic copy of their sampling sheets to the FAA Program Manager. 

Defect Evaluation Criteria Class 

Put into wrong mail system ............................................................................................ 6 

Wrong container (according to label instructions) ......................................................... 6 

Order filled with wrong product or incorrect number of right product .......................... 6 

Failure to follow FedEx or other shipper’s regulations .................................................. 6 

Failure to follow USPS regulations ................................................................................ 6 

Distributing/Shipping – The primary objective of distribution control is to place the charts in the hands of the user 

prior to the effective date of the product. 
TPP, ATP, and CN Page 8 of 35 

394-S (2/18) 

Process Standards – 

The standards for distribution are concerned with transporting packages to the correct destination in a timely manner. 

The contractor shall arrange with the necessary Postal Departments for periodic pick-up or receipt of shipments daily. 

In cases of shipments to foreign destinations, the contractor will arrange for expeditious pick-up of packages, and the 

contractor will comply with record requirements of the carrier(s). 

Every order shall be placed into the proper carrier transportation system according to the distribution schedule noted in 

the contract. 

Inspection - Complete and 100% inspection shall be made for each phase of the distribution process. Sampling 

procedures are unacceptable in the inspection of distribution. Defects encountered shall be reported to the FAA 

Program Manager according to the following criteria – 

 Proper mode of carrier transportation used 

 Distribution deadline met 

Defect Evaluation Criteria Class 

Shipped by the wrong carrier ......................................................................................... 6 

Failure to make distribution............................................................................................ 6 

Failure to release into carrier system by specified deadline 

with no action to ship by more rapid means ................................................................... 6 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award, to February 28, 2018, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 
TPP, ATP, and CN Page 9 of 35 

394-S (2/18) 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 2016, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase 

or decrease against the total price of the invoice less reimbursable postage or transportation costs and separately 

adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in Producer 

Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913 for All Paper will apply to all paper required under this contract. 

2. The applicable index figures for the month of February 2017, will establish the base index. 

3. There shall be no price adjustment for the first three production months of the contract. 

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the 

month being considered for adjustment. 

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with 

the following formula: 

X - base index 

______________ x 100 = ___ % 

base index 

where X = the index for that month which is two months prior to the month being considered for adjustment. 

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%. 

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for line items III. (a) and (b) in 

the “SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted. 

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause. 

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to 

the contractor, but shall be computed as provided above. 

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause. 

PREAWARD SURVEY In order to determine the responsibility of the contractor, the Government reserves the right 

to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract. 
TPP, ATP, and CN Page 10 of 35 

394-S (2/18) 

Examples of the areas that may be investigated are listed below – 

 Technical equipment/capability 

 Quality assurance 

 Electronic Data Interface/capability 

 Financial capability and Accounting systems 

 Other, as appropriate 

QUALITY ASSURANCE: 

THE CONTRACTOR IS CAUTIONED THAT THE ACCURACY OF THE INFORMATION IN THESE 

PRODUCTS IS OF PARAMOUNT IMPORTANCE. ERRORS SUCH AS MISSING OR WRONG PAGES 

COULD JEOPARDIZE NOT ONLY THE SAFETY OF AIRCRAFT, BUT COULD BE THE PRIMARY 

FACTOR IN LOSS OF LIFE OR PROPERTY, AND COULD ALSO JEOPARDIZE THE NATION’S 

MILITARY READINESS AND SAFETY. TO ACHIEVE MAXIMUM ACCURACY IN THESE PRODUCTS, 

THE CONTRACTOR’S QUALITY CONTROL PROGRAM MUST BE ORGANIZED TOWARD THE 

OBJECTIVE OF REACHING A GOAL OF ZERO DEFECTS IN EACH AND EVERY PRODUCT. 

The Government will verify and log customer comments/complaints. The contractor will send replacement products 

for all contractor misfilled orders and defective products that are reported to the Customer Operations. The 

Government will send replacements for products damaged in shipment. The Government will keep a log of all 

replacement orders and provide a copy of this log to the FAA Program Manger to assist in the Quality Control 

Program.

The processes for the development and charting of United States Terminal Procedures Publication (USTPPs), and the 

printing and distribution of them in the TPP, are certified under ISO 9001:2008. Therefore, the standards of 

performance, quality control, and surveillance requirements of the contractor shall be of the highest level possible and 

shall be maintained throughout the term of the contract. 

Quality Control Plan – The contractor shall develop a Quality Control (QC) Plan to ensure that – 

 The products are produced from quality materials that meet specifications. 

 The products are in conformance with all specified requirements of the contract. 

 The products are distributed to the correct recipient in exact quantities by the date specified by the 

Government. 

The contractor shall submit in writing to the Contracting Officer the details of its Quality Control Plan. The proposed 

Quality Control Plan must be submitted within five (5) workdays after Government request. The workday after 

notification to submit will be the first workday of the schedule. 

THESE PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE GOVERNMENT 

AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. 

The Quality Control Plan shall be written specifically for this contract and shall describe in detail the in-process 

controls, sampling, and inspection techniques for, at least, the phases of production described in the below chart. 

The Quality Control Plan shall include examples of the documentation and a detailed description of the random 

samples that document all of the contractor’s activities. Furthermore, the plan shall include the names of all Quality 

Assurance officials and describe their duties. 

For critical phases that directly affect air navigation safety, the contractor must perform 100% inspection. The phases 

that require 100% inspection are marked with an asterisk (*). 
TPP, ATP, and CN Page 11 of 35 

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PRODUCTION PHASE 

IMPORTANT QUALITY 

CHARACTERISTICS 

Raw Materials ............................................... Equal to specifications

Layout/Stripping ........................................... Furnished digital files (PDF format) 

Plate-Making ................................................. Resolution, completeness, image size 

Printing ......................................................... Litho quality

*Signature Collation ..................................... Correct sequence; no missing, 

duplicate or inverted signatures 

Trimming ...................................................... Size and appearance

*Order Filling ............................................... Correct products and quantity; correct 

packing slip included in package 

Drilling .......................................................... Position and alignment

Stamping/Printing ......................................... Legible (on head)

Shrink-wrapping ........................................... Adequacy of film wrapping; correct 

double-wrapping of books > 2” thick 

Binding ......................................................... Staple/glue placement and bind 

adequacy

Packaging ...................................................... Material, label positioning, and sealing 

*Distribution ................................................. Packages released to proper shipper by 

the distribution deadline

The Government will periodically verify that the contractor is complying with the approved Quality Control Plan 

through on-site examinations of the contractor’s assurance records and the contractor’s file of quality assurance 

random samples. 

The contractor’s quality control program shall be revised whenever the system’s procedures do not accomplish their 

objective. These revisions shall be submitted in writing for approval. 

PREAWARD TEST: The contractor being considered for award may be required to demonstrate their ability to 

receive live data files, perform file conversions, print, and bind publications as required in these specifications at the 

requisite quality level by completing a preaward test. The Government reserves the right to waive the preaward test if 

there is other evidence that, in the opinion of the Contracting Officer, indicates that the contractor being considered for 

award has the capability to successfully produce the items required. 

For the preaward test, electronic files representative of the files to be furnished under these specifications (consisting 

of all 25 volumes of the digital files (PDF format)) will be provided on the same media stipulated in these 

specifications. Test files must be picked up from the Government Publishing Office, Washington, DC. (NOTE: At the 

Government’s option, the test files may be sent via FTP or the Internet.) 

The prospective contractor must print and perfect-bind eight (8) copies of the TPP volume, “NORTHWEST (NW-1) 

VOL 1 OF 1”, in accordance with the printing and binding requirements as specified herein. 

The prospective contractor must furnish the preaward test samples within 15 workdays of receipt of test files. 

The prospective contractor will also be required to receive live test data files, in accordance with the requirements 

stated herein. 

Upon approval of the initial preaward samples, the prospective contractor must extract the necessary live test data files 

and reprint and perfect-bind eight (8) copies of the TPP volume, “NORTHWEST (NW-1) VOL 1 of 1”, incorporating 

all the changes. The printing and binding must be in accordance with the printing and binding requirements as 

specified herein. 

The prospective contractor must submit the reprinted test samples within 15 workdays of receipt of the live test data 

files. 
TPP, ATP, and CN Page 12 of 35 

394-S (2/18) 

The prospective contractor shall submit all the preaward test samples to: U.S. Government Publishing Office, 

Customer Services, Stop CSAP, Room C-838, DC Team 2, Attn: Rebecca Swan, 732 North Capitol Street, NW, 

Washington, DC 20401. 

If the preaward test samples are disapproved by the Government, the Government, at its option, may require the 

prospective contractor to submit revised samples for evaluation. The prospective contractor shall submit these revised 

samples within 15 workdays upon notification of the required changes. 

In the event the revised test samples are disapproved by the Government, the prospective contractor shall be deemed 

to have failed to comply with the applicable requirements of these specifications and may be reason for a 

determination of non-responsibility. 

All operations necessary in the performance of this test shall be performed on the equipment and in the facilities in 

which the contract production will be performed. 

No charges will be allowed for costs incurred in the performance of this preaward test. 

GOVERNMENT SURVEILLANCE: The Government reserves the right to conduct quality assurance surveillance 

to assure the effectiveness of the contractor’s quality system. This may include inspection of the printing services by 

the Government authorized representative at such times as the Government considers necessary. This may involve inprocess inspections at the contractor’s facility to inspect proofs and advance copies. One or more Government 

Inspector(s) may be assigned to the contractor’s facility during the period of performance. The contractor shall comply 

with all Quality Assurance requirements specified herein. 

The Government may conduct quality assurance surveillance to assure the effectiveness of the contractor’s control of 

quality. The Government may conduct on-site inspection visits at the contractor’s plant during the lithographic, 

binding, distribution phases, and scheduled off-site product inspection of the advance copies of the TPP. These visits 

may extend throughout the duration of the contract. Nothing contained in this paragraph, or in subsequent paragraphs 

shall be construed to limit any inspection rights of the Government specified under this contract. 

The Government also reserves the right to conduct random unannounced visits at the contractor’s site(s) for the 

purpose of production surveillance. At no time, however, does the Government inspection replace the contractor’s 

inspection requirements at the contractor’s installation(s). 

The contractor shall provide necessary workspace and assistance at the site of contract performance for the 

Government Representative(s) who is designated by the Government to inspect and evaluate the contractor’s work 

performance and products. All inspections and evaluations shall be performed in such a manner as will not unduly 

delay the work. Customer comments/complaints will provide the Government with a final form of contract 

surveillance. 

The Government will also verify and log customer comments/complaints. The Government/Aeronautical Information 

Services Customer Operations Team will maintain a discrepancy log and provide a copy of this log to the FAA 

Program Manager as part of the ISO 9001:2008 Quality Management System. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

at the U.S. Government Publishing Office, Washington, DC, immediately after award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 
TPP, ATP, and CN Page 13 of 35 

394-S (2/18) 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award, through February 28, 2018, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

ACTUAL DAMAGES: Unless otherwise prescribed, the contractor is, upon failure to provide services, materials, 

supplies, and equipment within the time specified for delivery, chargeable with all expenses caused the Government 

by reason of such delays in delivery for which no extension of time is provided, as actual damages to the Government 

on account of such delays. Also, the contractor will be charged, as actual damages, for all expenses caused the 

Government occasioned by delivery of materials, supplies, and equipment not conforming to specifications. 

BILLING: For payment purposes only, the FAA Program Manager shall make conditional acceptance at the time of 

completion of distribution. Conditional acceptance shall in no way affect any rights or remedies of the Government, 

provided by law or provision of this contract, with respect to defective or nonconforming supplies or services. 

Acceptance of all invoiced items shall be made in writing, by the Contracting Officer within 10 calendar days of 

receipt. For the purpose of the Government eligibility for any discount for prompt payment, the time at which 

conditional acceptance occurs (i.e., the completion of distribution) shall constitute delivery of the supplies/services to 

the Government. Similarly, for the purpose of any interest that may become due to the contractor for late payments, 

conditional acceptance shall be construed to be acceptance. 

The contractor may submit one invoice for STORAGE and FULFILLMENT charges, and one invoice for PREPRESS, 

PRINTING AND BINDING, ADDITIONAL OPERATIONS, and PACKING AND DISTRIBUTION charges. 

Upon completion of a print order, an itemized statement for billing must be submitted to the Department of 

Transportation/Federal Aviation Administration for examination and certification as to the correctness of the billing. 

Submit the billing to: Department of Transportation/Federal Aviation Administration, Aeronautical Information 

Services Program Manager, AJV-5111, Station 4435, 1305 East West Highway, Silver Spring, MD 20910. 
TPP, ATP, and CN Page 14 of 35 

394-S (2/18) 

PAYMENT: After the ordering agency has examined and certified the invoices for payment, submit all invoices, via 

fax, utilizing the GPO barcode coversheet program application. 

Instructions for the GPO barcode coversheet program application can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. Invoices may also be mailed to: U.S. 

Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, Washington, DC 

20401. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 
TPP, ATP, and CN Page 15 of 35 

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SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of separate-covered publications and looseleaf products requiring 

such operations as electronic prepress, printing in multiple inks, binding, packing, and distribution. 

TITLE: Terminal Procedures Publication (TPP), Alaska Terminal Procedures (ATP), and Change Notices 

(CN)

BACKGROUND: The mission of the Federal Aviation Administration, Mission Support Services, and Aeronautical 

Information Services is to provide charting support to the Government National Airspace System (NAS). Aeronautical 

Information Services charting products support civilian and military aeronautical navigation in the conterminous 

United States, Alaska, Hawaii, and the Caribbean - Gulf of Mexico areas. FAA/Aeronautical Information Services 

produces both Visual Flight Rules (VFR) and Instrument Flight Rules (IFR) charting products, all of which are critical 

to the safety of air navigation. 

The printing and distribution of the Terminal Procedures Publication is critical to the safety and efficiency of flight 

based upon its application to landing and take-off. The contractor’s failure to adhere strictly to product specifications 

and to meet rigid schedules could not only jeopardize the safety of aircraft, but could be the primary factor in loss of 

life and property. Furthermore, because the Department of Defense (DOD) uses these products, failure of the 

contractor to perform as specified could also jeopardize the Nation’s defense readiness. 

The required services encompass the printing, finishing, quality assurance, and distribution of the IFR Terminal 

Procedures Publication (currently, 24 perfect-bound and loose-leaf volumes) and the Alaska Terminal Procedures (1 

perfect bound volume), that are published every 56 calendar days, with an interim 28-calendar-day Change Notice (1 

volume). Distribution shall occur from the contractor’s location. It is critical to the safety of aircraft that the 

contractor strictly adheres to the schedule, as specified in this contract (see “SCHEDULE”). 

TRIM SIZES: 

TPP, ATP, and CN – 5-3/8 x 8-1/4”. 

FREQUENCY OF ORDERS/QUANTITY/NUMBER OF PAGES: Precise quantities for any volume cannot be 

accurately predicted prior to the issuance of the print order. The Government does not guarantee any minimum or 

maximum quantities for any individual volume or print cycle under this contract. However, the estimated quantity 

range for each contract period shall be 600,000 to 900,000 U.S. TPP and ATP volumes combined; the estimated 

quantity range for each contract period shall be 70,000 to 140,000 Change Notice volumes. 

The required services are based upon annual requirements estimated for each cyclic schedule. The required estimated 

quantities for each cycle are as follows: 

TPP and ATP –

A. Every 56 calendar days: 

(1) approximately 18,000 to 19,000 pages (NOTE: Page count will increase with every order). 

(2) approximately 100,000 to 150,000 volumes (90% perfect bind; 10% loose-leaf, four-side trim). 

(3) approximately 3,000 to 7,000 packages. 

CN – 

B. The 28-calendar-day interim Change Notice is: 

(1) approximately 75 to 400 pages (perfect-bound). 

(2) approximately 8,000 to 12,000 volumes. 

(3) approximately 1,000 to 2,000 packages. 

NOTE: A print order will be issued to the contractor for work to be performed during the printing cycle. The print 

order will identify the required publications, quantities, and delivery. 
TPP, ATP, and CN Page 16 of 35 

394-S (2/18) 

TPP – The TPP shall be printed on a 56-calendar-day printing cycle. The title of each U.S. TPP volume and its 

associated identifier are as follows: 

TITLE IDENTIFIER

 East Central Volume 1 of 3 EC-1 

 East Central Volume 2 of 3 EC-2 

 East Central Volume 3 of 3 EC-3 

 North Central Volume 1 of 3 NC-1 

 North Central Volume 2 of 3 NC-2 

 North Central Volume 3 of 3 NC-3 

 Northeast Volume 1 of 4 NE-1 

 Northeast Volume 2 of 4 NE-2 

 Northeast Volume 3 of 4 NE-3 

 Northeast Volume 4 of 4 NE-4 

 Northwest Volume 1 of 1 NW-1 

 South Central Volume 1 of 5 SC-1 

 South Central Volume 2 of 5 SC-2 

 South Central Volume 3 of 5 SC-3 

 South Central Volume 4 of 5 SC-4 

 South Central Volume 5 of 5 SC-5 

 Southeast Volume 1 of 4 SE-1 

 Southeast Volume 2 of 4 SE-2 

 Southeast Volume 3 of 4 SE-3 

 Southeast Volume 4 of 4 SE-4 

 Southwest Volume 1 of 4 SW-1 

 Southwest Volume 2 of 4 SW-2 

 Southwest Volume 3 of 4 SW-3 

 Southwest Volume 4 of 4 SW-4 

NOTE: If necessary, and at the discretion of the Government, a U.S. TPP volume could be subdivided into two or 

more separate volumes. In the event of such a decision, the Government will notify the contractor two 56-day cycles 

in advance of the change. 

ATP – The ATP shall be printed as a single volume on a 56-calendar-day printing cycle, in conjunction with the U.S. 

TPPs. 

CN – The CN shall be printed as a single volume, 28 calendar days after the TPPs and ATPs. 

GOVERNMENT TO FURNISH: The Government will assume full responsibility for the content of the charts and 

the condition of the furnished material at the time it is transferred to the contractor. 

Before and/or at the commencement of the initial printing cycle, the Government will furnish – 

 25 digital files (PDF format), one for each volume (24 TPP and 1 ATP) via FTP and the Internet. 

 The files will consist of the spine, front cover, inside front cover, body pages (some pages will be 2 color, 

black plus spot color), inside back cover, and back cover. 

 Template (PDF format) of an “Intentionally Left Blank” page to be used after coordination with the 

Government if necessary to complete a signature. 

 24 digital files (PDF format), one for each loose leaf back cover. 

For each subsequent printing cycle, the Government will furnish – 

 ASCII data files via FTP and the Internet containing all information necessary to fulfill civilian 

(FAA/AeroNav) customer orders, including a Customer Information File and a Product Information File (see 

Attachment 1). 
TPP, ATP, and CN Page 17 of 35 

394-S (2/18) 

 ASCII data files via FTP and the Internet containing all information necessary to fulfill military 

(DOD/NGA/DLA) customer orders (see Attachment 3). 

 Print Order stating the specific page counts and quantities required for each volume, for perfect bound and 

four-side trim/loose-leaf. 

 25 digital files (PDF format), one for each volume (24 TPP and 1 ATP), to be made available via FTP and the 

Internet no later than end of day, 20 days prior to the effective date. 

 The files will consist of the spine, front cover, inside front cover, body pages (some pages will be 2 color, 

black plus spot color), inside back cover, and back cover. 

 Template (PDF format) of an “Intentionally Left Blank” page to be used after coordination with the 

Government if necessary to complete a signature. 

 24 digital files (PDF format), one for each loose leaf back cover. 

The Government may, at its discretion, recall any furnished material in a manner so as not to unduly delay 

performance of the contract. In such a circumstance, the contractor shall return all furnished material requested within 

two (2) calendar days after request by the Government. In cases of emergency, the Government may request that the 

furnished material be returned sooner than two (2) calendar days. The contractor shall return the furnished material in 

accordance with shipping instructions from the Government. Shipment will be at the Government’s expense, except 

when the recalled material may be included in a routine shipment without delaying previously established schedules. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on the finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

NOTE: Immediately following inspection of the furnished material, as described above, the contractor shall notify the 

Contracting Officer and Aeronautical Information Services, in writing, by email or fax, that all materials have been 

received, and of any problems, discrepancies or questionable materials. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the agency 

contact specified on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy. 

PROOFS: Contractor must furnish one (1) Adobe Acrobat (current version) PDF soft proof of each publication. PDF 

soft proofs will be transferred to the agency via email or FTP. PDF soft proofs will be evaluated for text, image 

position, and color breaks. Proofs will not be used for color match. 

The contractor shall produce the proofs from the digital files that will be used for production. 

The proofs of all volumes (as available) shall be posted to the contractor’s FTP site as volumes are completed, until all 

volumes are proofed. All proofs should be delivered by 12:00 noon prevailing Washington, DC, time, no later than 16 

calendar days prior to the effective date. 

The Government will approve or reject the proofs within 36 hours of receipt. 
TPP, ATP, and CN Page 18 of 35 

394-S (2/18) 

NOTE: Any errors or deviations from the specifications due to processing of the digital files by the contractor will be 

corrected and will be at no cost to the Government. Proofs of pages that require corrections will be marked up by the 

Government and returned to the contractor. Corrections shall be accomplished by revising the process and generating 

new proofs. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

Contractor must not print prior to the receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011. 

Government Paper Specification Standards No. 12 - http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the spine. 

Cover Stock for all Volumes – White Vellum-Finish Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to 

JCP Code L20. 

Text Stock – White Light Weight Offset (100 pct Bleached Chemical Pulp) must conform to the following paper 

requirements for the 24 TPP Volumes, the ATP Volume, and the Change Notice:

NOTE: Postconsumer fiber in any percentage is encouraged, provided that the requirements of this Standard are 

met.

Acidity: pH value, average, not less than .......................................................................................... 7.0 

Grammage: Average (g/m2

) .............................................................................................................. 45 

Basis weight: 25 x 38 inches, 500 sheets (pounds)......................................................................... 30 

A tolerance of ± 5 percent shall be allowed. 

Bursting strength: Average, not less than (kPa) .............................................................................. 100 

Equivalent (lb/in2) ........................................................................................................................... 15 

Opacity: Average, not less than (percent) ......................................................................................... 88 

Any specimen averaging less then 88 pct shall be sufficient cause for rejection of the paper. 

Thickness: Average (mm) ................................................................................................................. 0.053 

Equivalent (inch) ............................................................................................................................ 0.0021 

A tolerance of + 0.003 mm (0.0001 inch) and -0.006 mm (0.0002 inch) shall be allowed. 

Smoothness: Average, each side, (units) ........................................................................................... 110 to 60 

General Appearance: Paper shall conform to the standard sample(s) adopted by the Government. 

 Color: The paper in the order (or publication) shall be uniform with a target brightness of 81 pct or as specified. 

 

 The color variation shall not exceed DE(CIELAB)=1.0. 

 Finish and formation: Shall be uniform. 

 Cleanliness: The dirt count for each side of the paper shall not exceed 100 specks per square meter. No sample 

 sheet (600 to 650 cm2 in size) shall contain more than one defect with an equivalent area of 0.25 mm2 or greater. 
TPP, ATP, and CN Page 19 of 35 

394-S (2/18) 

Sampling and testing: Shall be conducted in accordance with standards in Parts 2 and 4, Government Paper 

Specification Standards No. 11. 

PRINTING:

Cover – Print in black ink and Pantone 281 (Blue).

Text – Print text and charts in black ink. 

Approximately 1,200 charts are printed with standard text shown in black and topographic features shown in Pantone 

464 (Brown) and approximately 300 Airport Diagrams are printed with Pantone 464 (Brown). These charts affect 24 

TPPs and the ATPs. Additional two-color charts may be added. 

Signature markers shall be printed on each signature, outside the trim or on the folded back edge. 

In the event that a problem occurs during a press run and new plates are created, the contractor shall provide the 

Government advance copies printed from the new plates, as described in these specifications. 

Layout of Covers –

 All cover images shall be printed centered on the finished cover size. Pages with a neatline shall be placed so 

that the back images shall be centered on the face images and the neatlines backed up to each other. 

 Cover 1 shall be printed with the head to the 5-3/8” drilled or bound edge. Cover 2 shall be printed with the 

foot to the drilled or bound edge. Cover 3 shall be printed with the head to the drilled or bound edge. Cover 4 

of the TPPs and the CNs shall be printed with the East Coast of the U.S. map to the drilled or bound edge. 

The ATP volume shall be printed with Canada to the bound edge as specified in the Interagency Air 

Cartographic Committee (IACC) Specifications (see Attachment 6). 

 The ATP volume shall be printed with a backstrip as specified in Attachment 6 (U.S. Government 

Specifications, Flight Information Publication Instrument Approach). 

Layout of Pages –

 Pages shall be printed face and back and head-to-foot. 

 The first page of each volume (including the Change Notice) shall always be folioed “A1” at the foot (5-3/8” 

dimension). The first chart after “section” Z in the 24 TPP volumes and the ATP volume, and after “section” 

D in the CN, shall always be folioed “1” at the foot. 

 The contractor shall not include any other blank pages for their convenience, unless coordinated with the 

Government. However, if necessary, the Government may request a blank page and the contractor shall 

identify the page by the note “INTENTIONALLY LEFT BLANK” with a neatline. 

At no additional cost to the Government, the contractor shall correct any errors in the layout of each volume and/or 

deviations from the digital files provided by the Government. 

Folios –

 All page number folios shall be positioned on the foot of pages that are drilled or bound at the head, and 

positioned at the head of pages that are drilled or bound at the foot. 

 Page number and volume/effective date folios shall be positioned in accordance with the samples provided. 

 All folios shall be in a 7-point Techno Medium type or generic equivalent. 

MARGINS: Margins will be as indicated on the print order or electronic files. 
TPP, ATP, and CN Page 20 of 35 

394-S (2/18) 

FINISHING: The contractor MUST have the capability to collate, bind (both perfect-bind and four-side-trim/looseleaf), drill, trim, and shrink-wrap volumes up to 2 inches thick (approximately 1,904 pages (952 leaves) of 30-lb. 

Light Weight Offset (100 pct Bleached Chemical Pulp). 

The contractor shall collate the signatures so pages are in accordance with the digital files provided by the 

Government. 

The contractor’s collating equipment shall include an optical scanning signature detection system. This signature 

detection system shall scan every signature to verify that it is correct, in the proper orientation (e.g., not inverted), 

and that all signatures are included in each volume. The contractor is responsible for ensuring 100 percent inspection 

of the volumes. 

TPP Volumes – 

Approximately 90% of the TPP volumes perfect bind text and wraparound cover on the 5-3/8” top edge; trim three 

sides. 

The remaining TPP volumes trim four sides and drill. (See “DRILLING”.) 

On all loose-leaf volumes, the contractor shall stamp or print (before shrink-wrapping) the proper volume identifier on 

the top edge of each TPP volume, using 24-point Future Bold (or equivalent) uppercase letters. 

The loose-leaf TPP volumes shall be individually shrink-wrapped. 

The contractor shall use film of sufficient tensile strength and thickness (gauge) so as to ensure that every volume 

arrives at its destination intact and undamaged. The shrink-wrapped volumes shall not break open during shipping. 

The contractor shall shrink the film so that the volume is enclosed completely and there is no lateral movement 

between the pages. The film shall completely conform to the contour of the volumes (i.e., be in tight contact with the 

front and back covers and all trimmed edges). The film shall be clear and colorless.

ATP Volume – Perfect bind text and wraparound cover on the 5-3/8” top edge; trim three sides. 

Change Notice – Perfect bind text and wraparound cover on the 5-3/8” top edge; trim three sides. 

DRILLING: Contractor must drill the cover and text pages of the looseleaf TPP volumes with four (4) round holes, 

1/4” in diameter, spaced 1-1/4” center to center. Holes shall be located 1/8” from the top edge of the product. 

PACKING: The contractor shall package all individual volumes, sets of volumes, or bulk shipment of volumes 

exactly as instructed by the type and quantity printed on each pack list or print order, as follows – 

Bulk Shipments (other than USPS or FedEx) – 

Pack in shipping containers not to exceed 45 pounds when fully packed. Pallets are required. 

USPS, FedEx, or other Government-specified shipping vendor Shipments – 

Insert single or multiple copies (up to 350 leaves) into kraft envelopes. 

Quantities over 350 leaves, up to 3 pounds, must be inserted into cushioned shipping bags. 

Quantities over 3 pounds, up to 45 pounds for FAA customers, or up to 65 pounds for NGA customers, must be 

packed in shipping containers. 

NOTE: The contractor shall fill orders so as to minimize the number of packages shipped to a customer and not 

exceed the maximum package weights established in the contract, as well as being consistent with other packaging 

specifications. 
TPP, ATP, and CN Page 21 of 35 

394-S (2/18) 

Four (4) weeks after contract award, the contractor shall submit to the Government the following information for 

each type of packaging material: length, width, height, weight (when empty), and maximum number of items to be 

packed in each. Upon Government approval, this will become the standard for packaging. NO CHANGES from 

this standard shall be permitted without prior approval of the Government. 

The contractor shall use packing and filler of sufficient strength so as to ensure that the consignee’s order arrives intact 

and undamaged. In addition, plastic strapping shall be used on all boxes, where appropriate. 

Reinforced tape shall be used to seal flaps. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery/shipping process. 

Order Packing Slips – 

The contractor shall format and print packing slips for each order. The Government will specify the format for the 

order packing slips. The contractor’s format is acceptable for the packing slip. The contractor shall insert a packing 

slip in the first package of each order. 

LABELING AND MARKING: The contractor shall be required to neatly label and mark packages and shipments 

and create and affix labels, stickers, or forms, for all packages and shipments. Labels shall be taped with clean tape 

that covers the entire label. Pressure sensitive, self-adhering labels shall be utilized where available. 

Shipping labels shall be firmly affixed to the widest surface of all packages. No part of the shipping label shall be 

placed over a seam or on top of sealing tape and no part may obstruct or be obstructed by other labels, stickers, 

markings, or banding. 

When there are multiple packages in an order, the packing slip shall be placed in the first package and it shall have the 

words “Packing Slip Enclosed” on either the label or stamped on the label-side of the package. 

Shipments shall be limited to one package per address label. In shipments that contain more than one package, each 

carton shall be marked “(1 of ___, 2 of ___)”, etc., to indicate the total number of cartons in the shipment. 

The contractor shall format and print shipping labels for all customer orders. The contractor may use his own format 

for the shipping labels, but must be approved by the Government. (NOTE: The contractor’s label format shall be 

submitted to the Government for approval prior to performance of the contract.) 

The Government will specify print formats for all contractor-printed materials other than shipping labels from carriers. 

The contractor shall be responsible for obtaining carrier approval for the use of shipping labels and bar codes. 

USPS stickers (i.e., Priority Mail, Par Avion, etc.) shall be applied to all USPS shipments.)Stickers shall be placed 

directly above and to the center of the shipping label to designate USPS delivery service and to ensure proper handling 

by the USPS. In lieu of the stickers, priority packages shall be identified by incorporating the word “Priority” on the 

label or on the package. 

All shipping envelopes, bags, and cartons shall be preprinted or labeled with the message shown below. This message 

shall be 15-point Bold Caps, surrounded with a 1/16-inch solid border, and printed in black ink. Placement shall be in 

the upper left portion of the address side of shipping envelopes and bags, and in the upper top and sides of rectangular 

cartons. 
TPP, ATP, and CN Page 22 of 35 

394-S (2/18) 

U.S. GOVERNMENT 

CHARTS/PUBLICATIONS 

CRITICAL TO 

NAVIGATION SAFETY 

DO NOT DELAY 

Bar Code Labels – The contractor shall create and affix a shipper’s bar code label with a tracking number (which shall 

be traceable to the order number) on each package. At contractor’s option, the bar code with tracking number may be 

imaged directly onto the container. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed. 

 

 PERFECT-BOUND VOLUMES ONLY 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents and sent to: FAA/Aeronautical Information Services, Customer Operations Team, 1305 East West 

Highway, Silver Spring, MD 20910. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to the U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing 

the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

execute a statement furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the 

running rate offered in the contractor’s bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must fbe included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket, and Print Order numbers, must 

be furnished with billing as evidence of mailing. 
TPP, ATP, and CN Page 23 of 35 

394-S (2/18) 

DISTRIBUTION: Ship/mail f.o.b. contractor’s city to both domestic and foreign destinations. 

The contractor shall complete all product distribution by 4:30 p.m., on the date specified as the Distribution Date of 

the specifications. 

Distribution shall be considered “complete” when delivered to the post office or picked up by the carrier. 

The contractor shall ensure that shipments are released to the carrier by the required hour and date and that all carriers’ 

vehicles have left the premises. 

Carriers and Delivery Modes –

Carriers and delivery modes by which orders are to be shipped will be identified by codes contained in the data 

transmitted by FAA/Aeronautical Information Services to the contractor for their customers. (The contractor shall 

determine the shipping mode for the data transmitted by NGA.) These codes will be provided to the contractor 

following contract award. 

The following are shippers currently used by the Government (both FAA and NGA), but this list is subject to change 

at the discretion of the Government –

 USPS - First Class, Priority Mail, Air Printed Matter, Air Parcel Post 

 FedEx – Ground, Overnight Priority, International Overnight Priority, International Mail Service 

 Advanced Post Company - International Priority Air Mail, Canada 

 Commercial Carriers - Domestic ground and International airfreight shipments made by Commercial Bill of 

Lading (CBL), Standard Form 1103-A (Rev. 9/2003), or by commercial invoice. 

The contractor may be required to prepare documentation for international or other shipments, including but not 

limited to – 

 Commercial invoices 

 North American Free Trade Agreement 

 Air-bills 

 Certificates of Origin 

 Shippers Security Endorsement 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail” 

or “International Mail”, as applicable. 

For all packages shipped to NGA customers, the contractor shall strictly abide by Attachment 5, the NGA “General 

and Technical Provisions for Distribution of DoD Flight Information Publications, Books and Charts” dated May 

2005. 

All other shipping must be in accordance with the Service Manuals of those carriers used in the performance of this 

contract. 

Shipping and Postage Charges – 

Bills of Lading – 

The Government shall prepare and provide the contractor with Commercial Bill of Lading or other shipping 

documents authorizing commercial carrier ground or airfreight shipments. 

Completed CBLs or other shipping documents will be forwarded to the contractor who shall then arrange to have the 

shipment picked up by the designated carrier. 

A complete copy of the CBL showing the total weight and number of packages/skids shall be returned to the 
TPP, ATP, and CN Page 24 of 35 

394-S (2/18) 

Government/Aeronautical Information Services Customer Operations Team within two (2) calendar days after the 

Distribution Date. 

Mailing/Shipping Systems – 

The contractor shall provide, install, and maintain a USPS-approved package mailing system capable of producing 

uniform periodic reports of orders and all packages that have been tendered to a carrier. 

Reports shall include carrier name, order number, date of shipments, package weights, package tracking numbers, and 

shipping costs for each package. A separate report shall be required for each carrier and reports shall be sorted in 

ascending order by order number. 

The contractor shall be required to update mailing system programs or data to reflect carrier rates, zones, zip codes, 

etc., whenever changes are announced or carriers are added. The Government currently receives discounted rates from 

several carriers that are subject to change. The Government will provide to the contractor the rates in effect following 

contract award and, thereafter, as changes are received. 

If any shipper requires that the contractor use a vendor-supplied system, the contractor shall be responsible for 

acquiring and installing the appropriate hardware/software required and for ensuring that the system works and 

interacts properly with the shipper; for example, the Power Ship System, in the case of packages tendered to FedEx. 

For FAA/Aeronautical Information Services Products Customer Orders – 

The Government will place data files containing FAA/Aeronautical Information Services Product Information on its 

FTP server by no later than 4:30 p.m. Thursday, 21 calendar days prior to the effective date (see “SCHEDULE”). 

Upon notification via email from the Government, the contractor shall retrieve these files via the Internet using FTP. If 

the FTP site is not accessible, the Government will place the data files on a blind URL. 

Carriers and delivery modes by which orders are to be shipped shall be identified by codes contained in the data 

transmitted by FAA/Aeronautical Information Services to the contractor. These codes will be provided to the 

contractor following contract award. 

From the data contained in these files (see Attachment 1), the contractor shall format packing slips, shipping labels, 

and mail manifests. The Government shall approve print formats. All items printed by the contractor shall be produced 

from laser or equivalent quality printers. 

For DOD/NGA Customer Orders – 

National Geospatial Intelligence Agency (NGA) will place data files containing NGA customer and product 

information on its FTP server by no later than 28 calendar days prior to the effective date. The contractor shall retrieve 

these files via the Internet using FTP. 

The contractor shall convert the NGA EDI data files from the NGA format (see Attachments 3 and 4) to the FAA/ 

Aeronautical Information Services format (see Attachments 1 and 2). 

From this converted data, the contractor shall format and print packing slips, shipping labels (see Attachment 9 and 

10), and mail manifests. Print formats, other than shipping labels, shall be approved by the Government. 

NOTE: GOVERNMENT/AERONAUTICAL INFORMATION SERVICES and NGA may use different 

acronyms to identify the same product. The Government will provide a cross-reference between 

GOVERNMENT/AERONAUTICAL INFORMATION SERVICES and NGA nomenclature at the time of 

award.

The contractor shall determine the shipping mode of all NGA packages. NGA requires that all deliveries be at their 

destination three (3) calendar days prior to the effective date. The contractor shall charge all mailing/shipping 

costs to the appropriate NGA established postage/carrier accounts. The contractor shall package all shipments that 

require a NGA label in strict accordance with Attachment 10. 
TPP, ATP, and CN Page 25 of 35 

394-S (2/18) 

The contractor shall send a confirmation file to NGA no later than Thursday, seven (7) calendar days prior to the 

effective date. The confirmation file shall include the following information for each customer: account number; list of 

products; shipper’s tracking number (if applicable); shipping charges; and the weight of each package. There shall be 

one record for each package sent. 

Mail Manifests –

The contractor shall use a USPS approved scaled mail manifest system. The contractor shall generate shipping and 

package tracking manifests for packages shipped by any carrier that provides shipping services for the Government. 

The mail manifest shall be calculated from Government supplied data files, weight of packages determined by the 

contractor, and Government tendered rate information maintained by the contractor. 

USPS – 

The contractor shall complete, sign, and return to the USPS a “Mail Manifest System Application”. Upon receipt of 

the “Mail Manifest System Agreement,” the contractor shall complete, sign, and return it to the USPS. 

The contractor shall deliver the USPS manifest with the final USPS delivery to the USPS representative in accordance 

with USPS rules and regulations. In the rare event that the contractor needs to create a new label, the contractor shall 

add the unique package identification number, weight, and postage to the manifest proper and the summary at the end 

of the manifest. The USPS will invoice the postage costs to the Government based on the manifest. 

The contractor shall deliver separate USPS manifests, one for FAA/Aeronautical Information Services customer 

packages and one for NGA customer packages, with the final USPS delivery to the USPS representative in accordance 

with USPS rules and regulations. The USPS will invoice the postage costs separately to the FAA/Aeronautical 

Information Services and NGA accounts based on the manifest. The USPS regulations require the contractor to 

perform quality control sample checks for different categories of mail. The contractor shall perform the necessary 

sampling checks, shall note those weights and postage amounts that differ from the manifest, and shall identify the 

reason for the discrepancy. The contractor shall correct the discrepancy if it is determined to be contractor error. The 

contractor shall forward a copy of the USPS quality control forms for the Government and NGA shipments to the 

FAA/Aeronautical Information Services Customer Operations (see address below) at the end of each printing/delivery 

cycle. 

FedEx – 

For FedEx shipments, the contractor shall use the FedEx Power Ship System. The contractor shall deliver the FedEx 

Power Ship System manifest with the final FedEx delivery to the FedEx representative, in accordance with FedEx 

rules and regulations. In the rare event that the contractor needs to create a new Airbill, the contractor shall add a 

unique package identification number, the weight and postage must be added to the manifest proper and to the 

summary at the end of the manifest. The contractor must forward a copy of the FedEx Power Ship System manifest to 

the FAA Program Manager (see address below) at the end of each printing/delivery cycle. FedEx will invoice the 

postage costs separately to the FAA/Aeronautical Products and NGA accounts based on the manifests. 

Address for delivery of mailing/shipping manifests to the Government is specified below – 

Government FAA/Aeronautical Information Services 

Attn: Program Manager, AJV-5111 

1305 East West Highway, Station 4435 

Silver Spring, Maryland 20910 

Contractor Transmissions to the Government – There are three (3) different transmissions required – 

1. Confirmation of the Receipt of EDI Files – The contractor shall confirm receipt of the customer, order, and 

product information files via email or FTP server. This confirmation shall include the file name, total number of 

customers, the total product line item count and total product quantity for Standing Orders, and the total number 
TPP, ATP, and CN Page 26 of 35 

394-S (2/18) 

of orders by each shipping mode. 

2. Shipping Confirmations – 

 The contractor shall be required to transmit an ASCII data file (format specified by the Government, see 

Attachment 1) to the Government daily the first day of shipping, ending no later than Thursday, seven (7) 

calendar days prior to the effective date, confirming that each order has been fulfilled and that shipping has 

been completed. (See Attachment 7 for sample format.) Immediately after posting the file to the FTP server, 

the contractor shall email the FAA Customer Operations Team that the confirmation file is available on the 

FTP site.

 For each order reported as shipped, the contractor shall transmit the order number, carrier, package weight, 

shipping costs, package shipping date, and the package tracking number, if applicable. The contractor shall 

also transmit the order number, CBL number, and date of shipment for all CBL shipments; and shall provide 

the order number and date of pickup or delivery for all other shipments picked up at their loading dock, or 

that were delivered by the contractor. 

3. Mailing/Shipping Manifests – The contractor shall provide an electronic version of each shipping manifest to the 

Government via FTP. The Government shall approve the shipping manifest format. 

NOTE: Upon completion of the contract, the contractor shall return or destroy all furnished materials, as directed by 

the Government. 

All expenses incidental to picking up and returning/destroying materials, submitting proofs, and furnishing sample 

copies must be borne by the contractor. 

SPECIAL COPIES: Special copies (as specified below) of printed TPPs, not identified by mailing labels, shall be 

placed into the distribution system in accordance with the following requirements – 

Advance Copies – 

The contractor shall deliver one (1) copy of each volume to the FAA Program Manager and seven (7) copies of each 

volume to Government/Aeronautical Information Services, Air Traffic and Terminal Products Group, IFP Charting 

Team, Station 2355, 1305 East-West Highway, Silver Spring, MD 20910. Inside delivery to room number specified is 

required. 

Advance copies shall be among the first copies out of the finishing operation and shall be delivered no later than 12:00 

noon, 10 calendar days before the effective date. 

The contractor shall not distribute any copies ordered until the Government IFP Charting Team has reviewed the 

advance copies and an authorized Government representative has given verbal approval to mail/ship. Approval for 

distribution will be made within 24 hours of receipt of the advance copies. 

NOTE: Advance copies shall not be considered part of the ordered quantity as stated in the print order. 

NOTE: No publication (except for advance copies) shall be distributed until the FAA Program Manager and 

Technical Representative have reviewed all advance copies and have given authorization to mail/ship. However, 

notwithstanding the above, under no circumstances shall the charts be held beyond the mailing/shipping dates.

 

STORAGE AND FULFILLMENT: The contractor must be able to receive and process, between cycle effective 

date, shelf stock fulfillment orders. NGA orders may come from NGA personnel designated by FAA letter as well as 

designated FAA personnel. The contractor shall be responsible for the storing and distribution of shelf stock for 

fulfilling orders upon notification via FTP server from the FAA Customer Operations Team. 

SHELF STOCK DISTRIBUTION COPIES: The contractor shall be required to retain shelf stock copies and fulfill 

orders at the current contract schedule of pricing. 
TPP, ATP, and CN Page 27 of 35 

394-S (2/18) 

The applicable Government agency will submit order with complete addresses and quantities to the contractor via FTP 

server which will be submitted two (2) times daily on workdays, Monday through Friday (excluding Federal 

holidays). 

Placement of an Order Request must result in the immediate generation of a confirmation email to the FAA Customer 

Operations Team prior to printing pack lists and invoices, summarizing the contents of the order. From the data 

contained in these files, the contractor shall format and print order invoices/pack lists, shipping labels, and mail 

manifests. 

The contractor must generate and submit monthly reports to the designated FAA employee. The report shall contain: 

order number, order date, name of individuals placing each order, number of items per order, number of copies per 

item, total number of orders placed, and delivery tracking information. The reports must also include the inventory on 

hand for each product in inventory. 

The contractor must retain/store shelf stock for distribution at the designated quantity, per item indicated on the print 

order (Standard Form 2511) for each print order. When the inventory of furnished stock items falls to near depletion 

levels, the contractor must notify the Government immediately with the type and volume in short supply and the name 

and addresses of consignee(s) whose orders are not being filled. 

The contractor will not be allowed additional time in the schedule on orders waiting for replenishment of inventory if 

the contractor failed to notify the Government in sufficient time to have replenishment stock furnished to the 

contractor. Nothing contained herein must be construed as a waiver by the Government of any delivery schedule or 

date. 

The contractor shall bear the cost of replacement publications, packing, and shipping to correct contractor errors, 

mispacked errors, wrong product, or incomplete order. The contractor shall replace and re-ship replacement 

publications due to contractor error from the Contractor’s postage/carrier account. 

The contractor will be held responsible for any loss of, or damage to, Government-furnished material held in the 

contractor’s inventory. 

The contractor is required to retain printed Government shelf stock for five (5) weeks after the current cycle delivery 

associated with the printing and shall be destroyed (rendered unusable) no sooner than the next scheduled effective 

date. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511). 

The required schedules for each production cycle for the term of this contract are shown following the definitions. 

Detailed production schedules for each individual cycle will be provided by the Government with each print order. 

Effective Date – The date and time (established by international agreement) when one edition of aeronautical products 

becomes obsolete and the next edition must be in use. It is critical to flight safety that customers receive their new 

publications before the effective date. All other production dates are based on the number of days prior to the effective 

date. 

NGA EDI Date – The customer and product data for all DOD customers is posted on the NGA FTP server and ready 

for the contractor to download and process (28 calendar days prior to the effective date).

Government EDI Date – The customer and product data for all FAA customers is posted on the FAA FTP server and 

ready for the contractor to download and process (21 calendar days prior to the effective date). 

Page Counts Released – The Government releases the page counts and print quantities for each volume of the TPP 

(21 calendar days prior to the effective date).

PDF Proofs To Government - All proofs shall be posted, or delivered as specified by the print order, by 12:00 noon 

prevailing Washington, DC, time, on this date (16 calendar days prior to the effective date). 
TPP, ATP, and CN Page 28 of 35 

394-S (2/18) 

Advanced Copies to Government – All advanced copies shall be delivered to the Government Technical 

Representative no later than 12:00 noon prevailing Washington, DC, time, on this date (10 calendar days prior to the 

effective date). 

Distribution Date – all products shall be distributed by 4:30 p.m. on this date (8 calendar days prior to the effective 

date). 

EDI Confirmation Date – The contractor shall transmit confirmation files of all shipments no later than close of 

business on that date (7 calendar days prior to the effective date). 

EFF 

DATE 

NGA EDI 

TRANSMISSION 

DATE 

(-28) 

GOV’T EDI 

TRANSMISSION

DATE 

(-21) 

PAGE 

COUNTS 

RELEASED 

(-20) 

PDF 

PROOFS TO 

GOV’T 

(-16) 

ADVANCED

COPIES TO 

GOV’T 

(-10) 

DISTRO 

DATE 

(-8) 

EDI 

CONFIRM 

DATE 

(-7) 

PROD 

27 Apr 17 30 Mar 17 6 Apr 17 7 Apr 17 11 Apr 17 17 Apr 17 19 Apr 17 20 Apr 17 BV 

25 May 17 27 Apr 17 4 May 17 5 May 17 9 May 17 15 May 17 17 May 17 18 May 17 CN 

22 Jun 17 25 May 17 1 Jun 17 2 Jun 17 6 Jun 17 12 Jun 17 14 Jun 17 15 Jun 17 BV 

20 Jul 17 22 Jun 17 29 Jun 17 30 Jul 17 4 Jul 17 10 Jul 17 12 Jul 17 13 Jul 17 CN 

17 Aug 17 20 Jul 17 27 Jul 17 28 Jul 17 1 Aug 17 7 Aug 17 9 Aug 17 10 Aug 17 BV 

14 Sep 17 17 Aug 17 24 Aug 17 25 Aug 17 29 Aug 17 4 Sep 17 6 Sep 17 7 Sep 17 CN 

12 Oct 17 14 Sep 17 21 Sep 17 22 Sep 17 26 Sep 17 2 Oct 17 4 Oct 17 5 Oct 17 BV 

9 Nov 17 12 Oct 17 19 Oct 17 20 Oct 17 24 Oct 17 30 Oct 17 1 Nov 17 2 Nov 17 CN 

7 Dec 17 9 Nov 17 16 Nov 17 17 Nov 17 21 Nov 17 27 Nov 17 29 Nov 17 30 Nov 17 BV 

4 Jan 18 7 Dec 17 14 Dec 17 15 Dec 17 19 Dec 17 25 Dec 17 27 Dec 17 28 Dec 17 CN 

1 Feb 18 4 Jan 18 11 Jan 18 12 Jan 18 16 Jan 18 22 Jan 18 24 Jan 18 25 Jan 18 BV 

1 Mar 18 1 Feb 18 8 Feb 18 9 Feb 18 13 Feb 18 17 Feb 18 21 Feb 18 22 Feb 18 CN 

29 Mar 18 1 Mar 18 8 Mar 18 9 Mar 18 13 Mar 18 19 Mar 18 21 Mar 18 22 Mar 18 BV 

EFF 

DATE 

NGA EDI 

TRANSMISSION 

DATE 

(-28) 

GOV’T EDI 

TRANSMISSION

DATE 

(-21) 

PAGE 

COUNTS 

RELEASED 

(-20) 

PDF 

PROOFS TO 

GOV’T 

(-16) 

ADVANCED

COPIES TO 

GOV’T 

(-10) 

DISTRO 

DATE 

(-8) 

EDI 

CONFIRM 

DATE 

(-7) 

PROD 

26 Apr 18 29 Mar 18 5 Apr 18 6 Apr 18 10 Apr 18 16 Apr 18 18 Apr 18 19 Apr 18 CN 

24 May 18 26 Apr 18 3 May 18 4 May 18 8 May 18 14 May 18 16 May 18 17 May 18 BV 

21 Jun 18 24 May 18 31 May 18 1 Jun 18 5 Jun 18 11 Jun 18 13 Jun 18 14 Jun 18 CN 

19 Jul 18 21 Jun 18 28 Jun 18 29 Jun 18 3 Jul 18 9 Jul 18 11 Jul 18 12 Jul 18 BV 

16 Aug 18 19 Jul 18 26 Jul 18 27 Jul 18 31 Jul 18 6 Aug 18 8 Aug 18 9 Aug 18 CN 

13 Sep 18 16 Aug 18 23 Aug 18 24 Aug 18 28 Aug 18 3 Sep 18 5 Sep 18 6 Sep 18 BV 

11 Oct 18 13 Sep 18 20 Sep 18 21 Sep 18 25 Sep 18 1 Oct 18 3 Oct 18 4 Oct 18 CN 

8 Nov 18 11 Oct 18 18 Oct 18 19 Oct 18 23 Oct 18 29 Oct 18 31 Oct 18 1 Nov 18 BV 

6 Dec 18 8 Nov 18 15 Nov 18 16 Nov 18 20 Nov 18 26 Nov 18 28 Nov 18 29 Nov 18 CN 

3 Jan 19 6 Dec 18 13 Dec 18 14 Dec 18 18 Dec 18 24 Dec 18 26 Dec 18 27 Dec 18 BV 

31 Jan 19 3 Jan 19 10 Jan 19 11 Jan 19 15 Jan 19 21 Jan 19 23 Jan 19 24 Jan 19 CN 

28 Feb 19 31 Jan 19 7 Feb 19 8 Feb 19 12 Feb 19 18 Feb 19 20 Feb 19 21 Feb 19 BV 

28 Mar 19 28 Feb 19 7 Mar 19 8 Mar 19 12 Mar 19 18 Mar 19 20 Mar 19 21 Mar 19 CN 
TPP, ATP, and CN Page 29 of 35 

394-S (2/18) 

The ship/deliver date indicated on the print order is the date products ordered shipping/mailing f.o.b. contractor’s 

city are delivered to the USPS or picked up by the small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

EFF 

DATE 

NGA EDI 

TRANSMISSION 

DATE 

(-28) 

GOV’T EDI 

TRANSMISSION

DATE 

(-21) 

PAGE 

COUNTS 

RELEASED 

(-20) 

PDF 

PROOFS TO 

GOV’T 

(-16) 

ADVANCED

COPIES TO 

GOV’T 

(-10) 

DISTRO 

DATE 

(-8) 

EDI 

CONFIRM 

DATE 

(-7) 

PROD 

25 Apr 19 28 Mar 19 4 Apr 19 5 Apr 19 9 Apr 19 15 Apr 19 17 Apr 19 18 Apr 19 BV 

23 May 19 25 Apr 19 2 May 19 3 May 19 7 May 19 13 May 19 15 May 19 16 May 19 CN 

20 Jun 19 23 May 19 30 May 19 31 May 19 4 Jun 19 10 Jun 19 12 Jun 19 13 Jun 19 BV 

18 Jul 19 20 Jun 19 27 Jun 19 28 Jun 19 2 Jul 19 8 Jul 19 10 Jul 19 11 Jul 19 CN 

15 Aug 19 18 Jul 19 25 Jul 19 26 Jul 19 30 Jul 19 5 Aug 19 7 Aug 19 8 Aug 19 BV 

12 Sep 19 15 Aug 19 22 Aug 19 23 Aug 19 27 Aug 19 2 Sep 19 4 Sep 19 5 Sep 19 CN 

10 Oct 19 12 Sep 19 19 Sep 19 20 Sep 19 24 Sep 19 30 Sep 19 2 Oct 19 3 Oct 19 BV 

7 Nov 19 10 Oct 19 17 Oct 19 18 Oct 19 22 Oct 19 28 Oct 19 30 Oct 19 31 Oct 19 CN 

5 Dec 19 7 Nov 19 14 Nov 19 15 Nov 19 19 Nov 19 25 Nov 19 27 Nov 19 28 Nov 19 BV 

2 Jan 20 5 Dec 19 12 Dec 19 13 Dec 19 17 Dec 19 23 Dec 19 25 Dec 19 26 Dec 19 CN 

30 Jan 20 2 Jan 20 9 Jan 20 10 Jan 20 14 Jan 20 20 Jan 20 22 Jan 20 23 Jan 20 BV 

27 Feb 20 30 Jan 20 6 Feb 20 7 Feb 20 11 Feb 20 17 Feb 20 19 Feb 20 20 Feb 20 CN 

26 Mar 20 27 Feb 20 5 Mar 20 6 Mar 20 10 Mar 20 16 Mar 20 18 Mar 20 19 Mar 20 BV 

EFF 

DATE 

NGA EDI 

TRANSMISSION 

DATE 

(-28) 

GOV’T EDI 

TRANSMISSION

DATE 

(-21) 

PAGE 

COUNTS 

RELEASED 

(-20) 

PDF 

PROOFS TO 

GOV’T 

(-16) 

ADVANCED

COPIES TO 

GOV’T 

(-10) 

DISTRO 

DATE 

(-8) 

EDI 

CONFIRM 

DATE 

(-7) 

PROD 

23 Apr 20 26 Mar 20 2 Apr 20 3 Apr 20 7 Apr 20 13 Apr 20 15 Apr 20 16 Apr 20 CN 

21 May 20 23 Apr 20 30 Apr 20 1 May 20 5 May 20 11 May 20 13 May 20 14 May 20 BV 

18 Jun 20 21 May 20 28 May 20 29 May 20 2 Jun 20 8 Jun 20 10 Jun 20 11 Jun 20 CN 

16 Jul 20 18 Jun 20 25 Jun 20 26 Jun 20 30 Jun 20 6 Jul 20 8 Jul 20 9 Jul 20 BV 

13 Aug 20 16 Jul 20 23 Jul 20 24 Jul 20 28 Jul 20 3 Aug 20 5 Aug 20 6 Aug 20 CN 

10 Sep 20 13 Aug 20 20 Aug 20 21 Aug 20 25 Aug 20 31 Aug 20 2 Sep 20 3 Sep 20 BV 

8 Oct 20 10 Sep 20 17 Sep 20 18 Sep 20 22 Sep 20 28 Sep 20 30 Sep 20 1 Oct 20 CN 

5 Nov 20 8 Oct 20 15 Oct 20 16 Oct 20 20 Oct 20 26 Oct 20 28 Oct 20 29 Oct 20 BV 

3 Dec 20 5 Nov 20 12 Nov 20 13 Nov 20 17 Nov 20 23 Nov 20 25 Nov 20 26 Nov 20 CN 

31 Dec 20 3 Dec 20 10 Dec 20 11 Dec 20 15 Dec 20 21 Dec 20 23 Dec 20 24 Dec 20 BV 

28 Jan 21 31 Dec 20 7 Jan 21 8 Jan 21 12 Jan 21 18 Jan 21 20 Jan 21 21 Jan 21 CN 

25 Feb 21 28 Jan 21 4 Feb 21 5 Feb 21 9 Feb 21 15 Feb 21 17 Feb 21 18 Feb 21 BV 

25 Mar 21 25 Feb 21 4 Mar 21 5 Mar 21 9 Mar 21 15 Mar 21 17 Mar 21 18 Mar 21 CN 

EFF 

DATE 

NGA EDI 

TRANSMISSION 

DATE 

(-28) 

GOV’T EDI 

TRANSMISSION

DATE 

(-21) 

PAGE 

COUNTS 

RELEASED 

(-20) 

PDF 

PROOFS TO 

GOV’T 

(-16) 

ADVANCED

COPIES TO 

GOV’T 

(-10) 

DISTRO 

DATE 

(-8) 

EDI 

CONFIRM 

DATE 

(-7) 

PROD 

22 Apr 21 25 Mar 21 1 Apr 21 2 Apr 21 6 Apr 21 12 Apr 21 14 Apr 21 15 Apr 21 BV 

20 May 21 22 Apr 21 29 Apr 21 30 Apr 21 4 May 21 10 May 21 12 May 21 13 May 21 CN 

17 Jun 21 20 May 21 27 May 21 28 May 21 1 Jun 21 7 Jun 21 9 Jun 21 10 Jun 21 BV 

15 Jul 21 17 Jun 21 24 Jun 21 25 Jun 21 29 Jun 21 5 Jul 21 7 Jul 21 8 Jul 21 CN 

12 Aug 21 15 Jul 21 22 Jul 21 23 Jul 21 27 Jul 21 2 Aug 21 4 Aug 21 5 Aug 21 BV 

9 Sep 21 12 Aug 21 19 Aug 21 20 Aug 21 24 Aug 21 30 Aug 21 1 Sep 21 2 Sep 21 CN 

7 Oct 21 9 Sep 21 16 Sep 21 17 Sep 21 21 Sep 21 27 Sep 21 29 Sep 21 30 Sep 21 BV 

4 Nov 21 7 Oct 21 14 Oct 21 15 Oct 21 19 Oct 21 25 Oct 21 27 Oct 21 28 Oct 21 CN 

2 Dec 21 4 Nov 21 11 Nov 21 12 Nov 21 16 Nov 21 22 Nov 21 24 Nov 21 25 Nov 21 BV 

30 Dec 21 2 Dec 21 9 Dec 21 10 Dec 21 14 Dec 21 20 Dec 21 22 Dec 21 23 Dec 21 CN 

27 Jan 22 30 Dec 21 6 Jan 22 7 Jan 22 11 Jan 22 17 Jan 22 19 Jan 22 20 Jan 22 BV 

24 Feb 22 27 Jan 22 3 Feb 22 4 Feb 22 8 Feb 22 14 Feb 22 16 Feb 22 17 Feb 22 CN 

24 Mar 22 24 Feb 22 3 Mar 22 4 Mar 22 8 Mar 22 14 Mar 22 16 Mar 22 17 Mar 22 BV 
TPP, ATP, and CN Page 30 of 35 

394-S (2/18) 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements by 

contacting Shared Support Services Compliance Section via e-mail to compliance@gpo.gov or by calling (202) 512-

0520 or faxing (202) 512-1364. Personnel receiving the e-mail or call will be unable to respond to questions of a 

technical nature or transfer any inquiries. 

SHORTAGES: If a quantity shortage is apparent to the contractor at the time of distribution because the shipping 

quantities called for on the pack list exceeds the print order quantities, the contractor shall notify the FAA Program 

Manager with the following information and obtain a determination on how to proceed – 

 Type and quantity of chart in short supply and/or 

 Name and addresses of consignee(s) not being filled. 

For replacement books ordered to correct Government errors or to fill emergency needs, the Government will 

reimburse the contractor at the regular makeready and running rates in accordance with the contractor’s submitted bid 

prices. All associated mailing/shipping costs shall be charged to the Government. 

For replacement books ordered to correct contractor errors, the contractor shall replace shortages from their overrun 

stock, and shall bear the cost of replacement volumes, packing, and mailing/shipping. 

LATE DISTRIBUTION: The contractor shall immediately notify the FAA Program Manager when the contractor 

anticipates difficulty in complying with the contract delivery schedule or date, or when the contractor has knowledge 

that any actual or potential situation may delay or threaten to delay the timely performance of the contract. 

The contractor shall then send a written follow-up to the Contracting Officer and the FAA Program Manager, stating 

what products and quantities are or will be late, the number and location of the consignees involved, and when the 

material will be ready for shipment. 

Nothing contained herein shall be construed as a waiver by the Government of any delivery schedule or date or of any 

rights or remedies provided by law or under this contract. 

RETURN SHIPMENTS AND CORRESPONDENCE: Under USPS regulations, the contractor’s name shall appear 

on the return address of the labels. Thus, the contractor shall be required to accept undelivered, returned packages. The 

contractor shall handle returned shipments and correspondence or other material intended for the Government as 

follows – 

Government/Aeronautical Information Services Customer Returned Shipments – 

All returned packages must be reported to Government/Aeronautical Information Services as soon as possible, either 

by phone, fax, or email. 

The contractor shall provide Government/Aeronautical Information Services with the customer account number and 

the reason for the return. Government/Aeronautical Information Services will attempt to contact the customer to verify 

the address and to see if the package can be re-shipped. 

Government/Aeronautical Information Services will fax or email a re-shipment request to the contractor by 3:30 p.m., 

for shipments due out that day. All re-shipments shall be sent out via overnight carrier (FedEx). 

Procedures for determining which party is responsible for the cost of the re-ship are as follows – 

 If the order has been misplaced, contains the wrong product, or the customer has an incomplete order, the 

contractor is responsible and shall correct the order from printing overruns and shall use the contractor’s 

overnight delivery account to re-ship the package. 

 If the address provided by the Government/Aeronautical Information Services is incorrect or incomplete, 

Government/Aeronautical Information Services is responsible, and the Government/Aeronautical Information 

Services distribution contractor will send out a replacement order. The contractor shall remove the packing 
TPP, ATP, and CN Page 31 of 35 

394-S (2/18) 

slip, if any, the shipping label, and the carrier’s explanation for return and fax them to the 

Government/Aeronautical Information Services Logistics Group, Public Sales and Services Group. The 

contractor shall normally destroy contents of the returned shipments. From time to time, the contractor may be 

required to deliver returned shipments to the FAA, Logistics Group intact. 

 If the package was shipped by the distribution date, but was not received by the effective date, Government/ 

Aeronautical Information Services is responsible and the Government/Aeronautical Information Services 

distribution contractor will send out a replacement order via overnight delivery service. 

NGA Customer Returned Shipments – 

Ordering agency must report all returned packages to NGA as soon as possible. When requested, the contractor shall 

provide NGA with the customer account number and reason for the return. NGA will contact the customer to see if the 

package can be re-shipped. At the Aeronautical Information Services or contractor’s discretion, all returned packages 

may either be destroyed or the products may be added to shelf stock. The contractor is not required to track or report 

to NGA the receipt of returned packages unless there are an unusually large number of packages (40% or greater 

return during a cycle). The contractor does not automatically re-ship products to an NGA customer solely based on 

receipt of a returned package(s). 

Re-shipments are made to customers who have not received their order by three (3) calendar days before the effective 

date. All re-shipments shall be expedited. 

Procedures for determining which party is responsible for the cost of the re-ship are as follows – 

 If the order has been mispacked, contains the wrong product, has an incomplete order, or the shipping address 

was generated incomplete or wrong by the contractor; the contractor is responsible, shall correct the order 

from printing overruns, and shall use the contractor’s overnight delivery account to re-ship the package. 

 If the shipping address provided by NGA is incorrect or incomplete; NGA is responsible, and the contractor 

shall use NGA’s overnight delivery account. The contractor shall remove the packing slip, if any, the shipping 

label, and the carrier’s explanation for return and fax or email them to NGA. NGA is responsible to reimburse 

the Government/ Aeronautical Information Services at unscheduled pricing for the cost of products pulled 

from the Government/Aeronautical Information Services shelf stock. The contractor shall then re-ship the 

package, using NGA’s overnight delivery account. 

 If the package was shipped to the correct address by the distribution date, but has not been received by the 

customer’s military installation three (3) calendar days prior to the effective date, the distribution contractor is 

responsible, shall correct the order from printing overruns, and shall use contractor’s overnight delivery 

account to re-ship the package. 

The return address for all NGA packages shipped to NGA customers shall be the contractor’s address. 

Correspondence or other material erroneously mailed to the contractor’s facility but intended for the Government/ 

Aeronautical Information Services, such as items returned by sales agents for credit, shall be delivered to the 

Government/Aeronautical Information Services, Customer Operations Team within five (5) calendar days following 

receipt by the contractor. 
TPP, ATP, and CN Page 32 of 35 

394-S (2/18) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. 27,510 

 (1) (2) 

II. (a) 301 823 

 (b) 75,333 520,738 

 (c) 8,717 126,947 

 (d) 106,680 49,842 

 (e) 7,662 4,586 

III. (a) 1,646 

 (b) 285,290 

IV. (a) 30,667 

 (b) 8 

 (c) 5 

 (d) 4 

 (e) 8 

 (f) 1,844 

 (g) 1,355 

 (h) 1,204 

 (i) 62 

V. 1. 5,006 

 2. (a) 4,710 

 (b) 3,458 

 (c) 26,733 
TPP, ATP, and CN Page 33 of 35 

394-S (2/18) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

Unless otherwise specified, no more than seven (7) blank pages shall be permitted at the end of the text. However, the 

Government will only pay for up to three (3) blank pages (see “Printing - Layout of Pages”). 

A charge will be allowed for each text page of a single-color product, whether printed or blank. For products printing 

in more than one color, a charge or each additional color, as applicable, under line items II.(c) and (e), will be allowed 

only for the pages actually printed with the additional color. 

Cost of all paper must be charged under Item III. “PAPER.” 

I. PREPRESS: 

 Layout of 8-page signatures from digital files ................................................. per signature ...... $___________ 

II. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary for the printing and binding of the products listed in accordance with these specifications. 

Prices must include all proofing. 

Prices for line item II.(d) for looseleaf products must include the cost of drilling, stamping/printing volume 

identifier, and shrink-film wrapping. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

(a) Complete Cover – 

 Printing in two ink colors, 

 including binding ............................................. per complete cover ...... $___________ $___________ 

________________ 

(Initials) 
TPP, ATP, and CN Page 34 of 35 

394-S (2/18) 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

 (b) Perfect-Bound – 

 Printing text pages in a single ink color, 

 including binding .............................................................. per page ...... $___________ $___________ 

 (c) Perfect-Bound/Each Additional Color – 

 Printing text pages in a color not charged 

 for under line item II.(b) ................................... per color/per page ...... $___________ $___________ 

(d) Looseleaf Products – 

Printing text pages in a single ink color, 

including binding .............................................................. per page ...... $___________ $___________ 

(e) Looseleaf Products/Each Additional Color – 

Printing text pages in a color not charged 

for under line item II.(d) ................................... per color/per page ...... $___________ $___________ 

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered on 

the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. The 

cost of any paper required for makeready or running spoilage must be included in the prices offered. 

 Computation of the net number of leaves will be based on the following: 

 Text - Each page-size leaf. 

 Covers - Two page-size leaves will be allowed for each complete cover. Prices offered must include the cost of 

paper for backstrip, when required. 

Per 1,000 leaves 

 

 (a) White Vellum-Finish Cover (80-lb.) ..................................................................................... $___________ 

 (b) White Light Weight Offset (30-lb.) ....................................................................................... $___________ 

IV. ADDITIONAL OPERATIONS: 

 (a) Scanning, barcoding, gathering volumes into sets for distribution ............. per package ...... $___________ 

 (b) Removing returned package labels and 

 returning labels to the Government .................................................................. per label ...... $___________ 

 (c) Occurrence Charge (flat rate) ................................................................................................ $___________ 

 (d) Timework for line item IV. (c) .......................................................................... per hour ...... $___________ 

 (e) Notification of Undeliverable Address ............................................................. per card ...... $___________ 

 (f) Stocking charge (beginning of each cycle) ....................................................... per box ...... $___________ 

 (g) Destruction Charge (at the end of each cycle) ................................................... per box ...... $___________ 

________________ 

(Initials)
TPP, ATP, and CN Page 35 of 35 

394-S (2/18) 

 (h) Pulling Shelf Stock ........................................................................................... per order ...... $___________ 

 (i) Storage of Shelf Stock .................................................................... per pallet/per month ...... $___________ 

V. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the cost 

of all packing; kraft envelopes, shipping bags, and shipping containers; all necessary wrapping and packing 

materials; labeling and marking; affixing labels or Air bills; and, all distribution in accordance with these 

specifications. 

1. Bulk Shipments (other than USPS and FedEx) – 

Packing, sealing and palletizing for bulk shipments ................................. per container ...... $___________ 

 2. USPS, FedEx, and other Government Specified Shipping Vendor Shipments – 

 (a) Single or multiple copies in kraft envelope (up to 350 leaves) ............ per envelope ...... $___________ 

(b) Single or multiple copies over 350 leaves, 

 up to 3 pounds, in cushioned shipping bags ................................................ per bag ...... $___________ 

(c) Quantities over 3 pounds, up to 45 pounds 

 for FAA customers, and up to 65 pounds 

 for NGA customers, packed in shipping containers ........................... per container ...... $___________ 

________________ 

(Initials) 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 _________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 _________________________________________________________________________________________ 

 (Person to be contacted) (Email Address) (Telephone Number)