BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND MANUFACTURE OF ENVELOPES:

1. Printing on 20 or 24 lbs. White Writing:

(a) 4-1/8 x 9-1/2"...per 100 envelopes:

(1) Fully Gummed Flap 100 $4.20 $420.00 $4.50 $450.00 $4.00 $400.00 $5.00 $500.00

2. Printing on 24, 28, or 32 lbs. Light Brown or Brown Kraft:

(a) 5-3/4 x 9-1/2"...per 100 envelopes

(2) Peel and Seal Flap 1,000 $15.90 $15,900.00 $19.00 $19,000.00 $20.00 $20,000.00 NB $0.00

(d) 9 x 11-1/2"...per 100 envelopes:

(2) Peel and Seal Flap 450 $20.00 $9,000.00 $22.00 $9,900.00 $30.00 $13,500.00 NB $0.00

(e) 9-1/2 x 12-1/2"...per 100 envelopes:

(1) Fully Gummed Flap 150 $10.50 $1,575.00 $11.50 $1,725.00 $20.00 $3,000.00 NB $0.00

(2) Peel and Seal Flap 200 $19.80 $3,960.00 $22.00 $4,400.00 $30.00 $6,000.00 NB $0.00

II. ADDITIONAL OPERATIONS:

(a) Typesetting, up to and including 10 typelines...per item 4 $25.00 $100.00 $15.00 $60.00 $25.00 $100.00 $25.00 $100.00

(c) Print interior (any size) with security tint...per 100 envelopes 100 $5.00 $500.00 $2.00 $200.00 $5.00 $500.00 NB $0.00

(d) Die-cut Standard Window...per 100 envelopes 100 $2.00 $200.00 $2.00 $200.00 $5.00 $500.00 NB $0.00

(e) Die-cut Non-Standard Window...per 100 envelopes 1,550 $5.00 $7,750.00 $5.00 $7,750.00 $7.50 $11,625.00 NB $0.00

$39,405.00 $43,685.00 $55,625.00 $600.00

1.00% $394.05 1.00% $436.85 0.25% $139.06 0.00% $0.00

20 DAYS $39,010.95 20 DAYS $43,248.15 20 DAYS $55,485.94 NET $600.00

Abstracted by: Teri Doughty-Shoffstall 1/23/2019

Verified by: Linda Price 1/24/19

Awarded to: LITHEXCEL

PROGRAM 4591-S TERM OF CONTRACT: 2/1/2019 to 1/31/2020 and up to 4 Option Year Periods

TITLE: Miscellaneous Envelopes

CONTRACTORS TOTALS

RUSSELL PRINTING

Knoxville, TN

THE PRINT HOUSE

Brooklyn, NY

NOCONA ENVELOPE & TAG

Nocona, Tx

WBC INC./dba LITHEXCEL

Albuquerque, NM

PROMPT PAYMENT DISCOUNT

DISCOUNTED TOTALS

AWARDED
Program 4591-S Page 1 of 15

Specifications by LLP

Reviewed by RLW

This procurement is being solicited as a small purchase Request For Quotation (RFQ). The sealed bidding terminology as 

used throughout these specifications is synonymous with their negotiated procurement counterparts unless specifically stated 

otherwise. Negotiated pursuant to 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Columbus, Ohio

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Miscellaneous Envelopes

as requisitioned from the U.S. Government Publishing Office (GPO) for

Department of Veterans Affairs, Indianapolis, Indiana

Single Award

TERM OF CONTRACT

The term of this contract is for February 1, 2019 through January 31, 2020 and 4 option year periods (February 1, 2020

through January 31, 2021; February 1, 2021 through January 31, 2022, February 1, 2022 through January 31, 2023; and 

February 1, 2023 through January 31, 2024). Special attention is directed to the following provision and clauses in Section 1 

of this contract: “Option to Extend the Term of Contract”, and “Economic Price Adjustment.”

SUBMIT QUOTE TO

U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112-B, Columbus, OH 43215. 

Quote must be clearly marked on the outermost envelope/package with company name and address of the bidder, program 

number, and quote date. Bidder’s option to telefax quote to Columbus RO, (614) 488-4577. Telegraphic and e-mail quotes 

transmitted to GPO offices WILL NOT be considered. Quotes must be received by the below date and time, late 

quotes will not be considered.

Quotes are requested by 2:00 p.m., prevailing Columbus, Ohio time, on January 23, 2019

BIDDERS PLEASE NOTE

• Significant revisions have been made. Bidders are cautioned to familiarize themselves with all provisions of this 

contract before bidding.

• Deleted 5-3/4 x 10-1/2”, 6 x 10-1/2”, 10 x 15”, and 12 x 16” envelope sizes. Additional changes throughout.

• The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES.

• GPO has issued a new GPO Publication 310.2, GPO Contract Terms – Solicitations Provisions, Supplemental 

Specifications, and Contract Clause (Rev. 1-18). Prospective bidders should carefully read this publication as the 

applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

• Abstract of current contract prices available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

• For information of a technical nature call Linda Price at (614) 488-4616, ext. 7 (No collect calls).
Miscellaneous Envelopes Page 2 of 15

4591-S (01/19)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 1-18)) 

and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub. 

310.1, effective May 1979 (Rev. 08/02)).

• GPO Contract Terms (GPO Publication 310.2):

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

• GPO QATAP (GPO Publication 310.1):

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf

SUBCONTRACTING

The predominant production function may be either the manufacture of the envelopes or the printing of the 

envelopes. Bidders who must subcontract both operations may be declared nonresponsible.

QUALITY ASSURANCE LEVELS AND STANDARDS

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level IV.

(b) Finishing (item related) Attributes -- Level IV.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to 

the contractor not later than 30 days before the contract expires. If the Government exercises this option, the 

extended contract shall be considered to include this clause, except, the total duration of the contract may not 

exceed 5 years (January 31, 2024) as a result of, and including, any extension(s) added under this clause. Further 

extension may be negotiated under the “Extension of Term of Contract” clause. See also “Economic Price 

Adjustment” clause for authorized pricing adjustment(s).

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for 

such period of time as may be mutually agreeable to the GPO and the contractor.
Miscellaneous Envelopes Page 3 of 15

4591-S (01/19)

ECONOMIC PRICE ADJUSTMENT

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any 

pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the 

adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be 

eligible for adjustment during the second and any succeeding performance period(s). For each performance 

period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from February 1, 2019 through January 31, 2020, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending October 31, 

2018, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

PREAWARD SURVEY

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s/subcontractors’s facility or to require other 

evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a 

contract.
Miscellaneous Envelopes Page 4 of 15

4591-S (01/19)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. 

The purchase order will be supplemented by an individual print order for each job placed with the contractor. The 

print order, when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order.

ORDERING

Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. 

Orders may be issued under the contract from February 1, 2019 through January 31, 2020 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS

This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

“Ordering”. The quantities of items specified herein are estimates only, and are not purchased hereby. Except as 

may be otherwise provided in this contract, if the Government’s requirements for the items set forth herein do not 

result in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for an 

equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activities identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract.
Miscellaneous Envelopes Page 5 of 15

4591-S (01/19)

DELIVERY/SHIPPING STATUS INFORMATION

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract 

requirements by contacting Columbus RO via e-mail to trackcolumbus@gpo.gov, or by calling (614) 488-4616, 

ext. 0, or by faxing to (614) 488-4577.

PAYMENT

Submit all invoices via FAX utilizing the GPO barcode coversheet program application. Instructions for the GPO 

barcode coversheet program application can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. Invoices may also be mailed to: 

Comptroller, Stop FMCE, Office of Financial Management, U.S. Government Publishing Office, Washington, 

D.C. 20401.

Facsimile transmission should only be used when no samples are required with invoice, otherwise payment will 

be held up while the invoice is returned for the required sample(s).

After award, at Government’s option, the contractor must submit a copy of the print order, contractor’s invoice, a 

PDF of the finished product, and all mailing and/or delivery receipts via e-mail to infocolumbus@gpo.gov or fax 

to 614-488-4577.

Contractor’s billing invoice must be itemized in accordance with the line items in “Section 4 – Schedule of 

Prices”, failure to do so may result in delayed payment.
Miscellaneous Envelopes Page 6 of 15

4591-S (01/19)

SECTION 2. – SPECIFICATIONS

SCOPE

These specifications cover the production of various envelopes requiring such operations as electronic 

transmission of files, typesetting, PDF proofs, die-cut windows, printing (including security tinting), packing, and 

delivery.

TITLE

Miscellaneous Envelopes

NUMBER OF ORDERS

Based on prior year usage, approximately 10 orders per year.

QUANTITY

500 to 50,000 envelopes per order. Items will be ordered in units of 500 envelopes.

ENVELOPE SIZES

Envelope Size(s) will be indicated on the individual print order. Anticipate the following orders and average 

quantities:

Table 1 Envelope Trim Sizes

Trim Size Flap Type Quantity Orders

4-1/8 x 9-1/2” Full Gum 10,000 1

5-3/4 x 9-1/2” Peel and Seal 25,000 4

9 x 11-1/2” Peel and Seal 15,000 3

9-1/2 x 12-1/2 Full Gum 15,000 1

9-1/2 x 12-1/2” Peel and Seal 20,000 1

NO QUANTITY VARIATION ALLOWED

GOVERNMENT TO FURNISH

Previously printed samples and/or manuscript copy, contractor required to pick up material as directed under 

“Schedule”. PDF file (native or scanned) of VA logo and/or entire envelope and/or TIFF file of VA logo sent to 

contractor maintained e-mail address.

FONTS

All screen and printer fonts will be furnished or embedded in files. The contractor is cautioned that furnished 

fonts are the property of the Government and/or its originator. All furnished fonts are to be eliminated from the 

contractor’s archive immediately after completion of the contract.
Miscellaneous Envelopes Page 7 of 15

4591-S (01/19)

ELECTRONIC PREPRESS

Immediately upon receipt and prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to 

Columbus GPO Contracting Office prior to further performance.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level.

FORMS

The following forms will be furnished at time of award or with individual print order:

• Delivery/Shipping Status Report Form.

• Print Orders (GPO Form 2511).

MARKINGS

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or 

film, must not print on finished product.

CONTRACTOR TO FURNISH

All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the 

product(s) in accordance with these specifications.

TYPESETTING

When indicated on the individual print order, contractor to set up to 10 lines of type (usually 7 lines), VA logo

(limited to scaling/positioning), and 1 rule. Contractor to set type in the same or similar font to the furnished 

material. Contractor responsible for error-free typesetting. An occasional order for Business Reply Mail (BRM) 

will be ordered, usually 4-1/8 x 9-1/2” envelope size. Contractor required to set BRM in accordance with USPS 

regulations in effect at time of order.

REPRODUCIBLES

The contractor must make all reproducibles required. The contractor is responsible for determining what type 

reproducibles will be used but must maintain the quality level specified in the contract. No separate charges will 

be allowed for the various types of reproducibles that may be used.

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining the 

appropriate output resolution to achieve optimal results for such design elements as blends, gradients, halftones, 

type and other images. This determination should be made using factors such as stock, imaging device (or press) 

being used, and other factors unique to the contractors production environment.
Miscellaneous Envelopes Page 8 of 15

4591-S (01/19)

PROOFS

Anticipate all orders will require proofs. Contractor to submit one “Press Quality” PDF soft proof (for content 

only) using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF 

proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color match.

Submit proofs together with the GPO proof memo to the e-mail address provided on the individual print order. 

Contractor must call the individual indicated on the print order to confirm receipt. All e-mails containing proofs 

must be clearly marked in the Subject line of the e-mail as “PROOFS”, and contain the GPO Program and Print 

Order numbers and publication title. Government will hold proofs up to 2 workdays.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. In 

the event proofs are disapproved by the Government, or the contractor fails to submit proofs in a sufficient 

amount of time to meet the delivery schedule, the contractor may be deemed to have failed to make progress, and 

is subject to the termination for default clause.

However, failure of the Government to terminate the contract for default in such event shall not relieve the 

contractor of the responsibility to deliver the contract quantities in accordance with the original production 

schedule allotted in the specifications.

When errors are caused by the Government and the Government deems it necessary to require additional set(s) of 

revised proofs, an additional workday in the Schedule will be allowed.

The contractor must not print prior to receipt of an “OK to Print” by the Government.

When proofs are not ordered the contractor will be responsible for performing all necessary proofreading to insure 

that the final product is in conformity with the copy submitted.

STOCK/PAPER

The specifications of all stock/paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011.

White Writing, basis size 17 x 22”, 20 lbs. or 24 lbs. per 500 sheets, equal to JCP Code V20. When weight is not 

indicated on the individual print order, contractor’s option to use 20 lbs. or 24 lbs.

Light Brown or Brown Kraft, basis size 17 x 22”, 24 lbs., 28 lbs., or 32 lbs. per 500 sheets, equal to JCP Code 

V10. When weight is not indicated on the individual print order, contractor’s option to use 24 lbs., 28 lbs., or 32 

lbs. When color is not indicated on the individual print order, contractor’s option to use Light Brown or Brown 

Kraft.

PRINTING

Print face only after construction in a single ink color. Majority of items print in black ink. An occasional order, 

usually 4-1/8 x 9-1/2” envelope size, will print in a single ink color other than black (usually blue). Match 

Pantone number indicated on the print order.
Miscellaneous Envelopes Page 9 of 15

4591-S (01/19)

Most envelope sizes will have return address and VA logo printing in the upper left corner (landscape 

orientation). It is anticipated that 9 x 11-1/2” envelopes will have return address and VA logo printing in lower 

left corner with type parallel to the 9” dimension (portrait orientation).

Anticipate most orders for 4-1/8 x 9-1/2” envelopes will require the contractor to print a security tint on the 

interior (on the back before construction) of the envelope. Envelopes printing in blue will have blue security tint

all other envelopes will require black security tint.

Contractor may use stock design (no proprietary design or company logos allowed) for security tint but must 

guarantee that the product will insure complete opacity and prevent show through of any material contained 

therein.

MARGINS

Maintain margins as indicated on furnished material or print order. Margins for all envelopes, including business 

reply envelopes, must comply with USPS Domestic Mail Manual and Publication 25. No bleeds.

CONSTRUCTION

Envelope construction will be indicated on the individual print order.

OPENINGS AND SEAMS

4-1/8 x 9-1/2” envelopes will be open side with diagonal seams, all other envelopes will be open side with side 

seams.

FLAPS

Commercial-style flaps for 4-1/8 x 9-1/2” envelope size, all other orders will have wallet-style flaps. Orders will 

require pressure-sensitive, self-adhesive flap covered with release liner (“Peel and Seal”) or fully gummed flap as 

indicated on the individual print order.

WINDOWS

Some items will require die-cut windows. Windows will require covering of suitable clear material securely 

attached to interior of window area. The individual print order will indicate the window size and location. 

Windows will be considered as “standard” or “non-standard”.

Standard Windows

Anticipate standard windows will be ordered only on 4-1/8 x 9-1/2” envelope size. Not all 4-1/8 x 9-1/2” 

envelope sizes will require a window.

Size: 4-1/2 x 1-1/8”

Location: 7/8” from left and 1/2” from bottom
Miscellaneous Envelopes Page 10 of 15

4591-S (01/19)

Non-Standard Windows

Any size window placed in any location other than standard window as defined above. Anticipate most envelope 

sizes will have long dimension of window placed parallel to the long dimension of the envelope (landscape 

orientation). It is anticipated that 9 x 11-1/2” envelopes will have short dimension of window placed parallel to 

the long dimension of the envelope (portrait orientation).

BULK PACKING

Pack in suitable shipping containers furnished by the contractor. Each shipping container must not exceed 45 lbs. 

when fully packed.

INNER PACKING

Individual print order will indicate inner-packing requirements. Envelope trim sizes of 4-1/8 x 9-1/2” must be 

boxed in units of 500 envelopes.

LABELING AND MARKING

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

www.gpo.gov, fill in appropriate blanks, and attach to shipping containers.

INSPECTION SAMPLES

When indicated on the print order or otherwise requested, two samples shall be sent for inspection to the U.S. 

Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112-B, Columbus, OH 

43215-7034 ATTN: Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies.

DISTRIBUTION

Deliver f.o.b. destination to Indianapolis, IN address indicated on the individual print order.

SCHEDULE

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of 

the individual print order (GPO Form 2511) and furnished material.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Number of Orders Number of Workdays

8 10 to 15

2 16 to 25
Miscellaneous Envelopes Page 11 of 15

4591-S (01/19)

Contractor will be notified of availability of print order and furnished material by phone or by e-mail. When 

notified by e-mail, contractor will have 30 minutes to confirm receipt of e-mail to sender via Read Receipt 

(Outlook) or similar e-mail tracking method.

The ship/delivery date indicated on the print order is the date products must be received at the destination.

RECEIPT FOR DELIVERY

Contractor must furnish their own receipts for delivery. These receipts must include the GPO jacket, program, 

and print order numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made,

and signature of the Government agent accepting delivery. The original copy of this receipt must accompany the 

contractor’s voucher for payment.

Unscheduled material such as shipping instructions, delivery lists, labels, etc., will be furnished with each order or 

shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of 

any responsibility in meeting the shipping schedule because of failure to request such information.
Miscellaneous Envelopes Page 12 of 15

4591-S (01/19)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce one year’s orders under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

I. 1. (a) (1) 100

(2) xxxx

2. (a) (1) xxxx

(2) 1,000

(b) (1) xxxx

(2) 450

(c) (1) 150

(2) 200

II. (a) 4

(b) 100

(c) 100

(d) 1,550
Miscellaneous Envelopes Page 13 of 15

4591-S (01/19)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination to Indianapolis, IN.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered.

Prices shall be all-inclusive, covering all materials and operations, for complete production in accordance with 

these specifications.

Bidder must make an entry in each of the spaces provided.

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be 

declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per 100 rate.

I. PRINTING AND MANUFACTURE OF ENVELOPES: Prices shall include the cost of all required 

materials and operations necessary for the complete production and delivery, including stock/paper, of the product 

listed in accordance with these specifications, except for Item II. Additional Operations.

Full Peel and

Gum Flap Seal Flap

(1) (2)

1. Printing on 20 or 24 lbs. White Writing:

(a) 4-1/8 x 9-1/2” ...................................... per 100 envelopes......... $__________ xxxx

___________

(Initials)

RETURN THIS PAGE TO GPO COLUMBUS RO, COLUMBUS, OH
Miscellaneous Envelopes Page 14 of 15

4591-S (01/19)

SCHEDULE OF PRICES

I. PRINTING AND MANUFACTURE OF ENVELOPES (Continued):

Full Peel and

Gum Flap Seal Flap

(1) (2)

2. Printing on 24, 28, or 32 lbs. Light Brown

or Brown Kraft:

(a) 5-3/4 x 9-1/2” ...................................... per 100 envelopes......... xxxx $__________

(b) 9 x 11-1/2”........................................... per 100 envelopes......... xxxx $__________

(c) 9-1/2 x 12-1/2” .................................... per 100 envelopes......... $__________ $__________

II. ADDITIONAL OPERATIONS: The prices offered for each of the following items must include the cost of 

all required materials and operations necessary in accordance with these specifications.

(a) Typesetting, up to and including 10

typelines .............................................. per item...................................... $__________

(b) Print interior (any size) with opaque

security tint.......................................... per 100 envelopes...................... $__________

(c) Die-cut Standard Window................... per 100 envelopes...................... $__________

(d) Die-cut Non-standard Window............ per 100 envelopes...................... $__________

___________

(Initials)

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Miscellaneous Envelopes Page 15 of 15

4591-S (01/19)

SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City _________________________, State ____________

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges are 

specified to be a factor in determination of award. If no shipping point is indicated above, it will be deemed that 

the bidder has selected the city and state shown below in the address block, and the bid will be evaluated and the 

contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible 

for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________ calendar 

days. See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within _____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from 

the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return 

one copy of all pages in “Section 4. – Schedule of Prices,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder __________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

_________________________________________________________________________________________

(Street Address)

_________________________________________________________________________________________

(City – State – Zip Code)

By ______________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

_________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

Contracting Officer Review__________ Date_________ Certifier__________ Date__________

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