PROGRAM: 550-S (R-1)

TITLE: Ceremonial Printing

AGENCY: U.S. Marine Corps (USMC)

TERM: June 1, 2022 thru May 31, 2023

BASIS OF

 AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

Ceremonial products printing in black ink only -

(5-1/4 x 4-1/4" or 5-7/8 x 4-1/2") . . . per product

 (1) Makeready and/or Setup --------------------------------------------------- 60 125.00 7,500.00 60.00 3,600.00 69.00 4,140.00

 (2) Running per 100 Copies ---------------------------------------------------- 120 35.00 4,200.00 10.00 1,200.00 10.00 1,200.00

II. PREMIUM PAYMENTS:

Premium payments, when authorized, will apply to all items.

Percentage increase will be added to all orders requiring an 

accelerated schedule.

CONTRACTOR SUBTOTAL $11,700.00 $4,800.00 $5,340.00

ACCELERATED SCHEDULE 20.00% $2,340.00 $960.00 $1,068.00

PERCENTAGE INCREASE 50.00% $1,170.00 20.00% $192.00 50.00% $534.00

SUBTOTAL PLUS PERCENTAGE INCREASE $12,870.00 $4,992.00 $5,874.00

DISCOUNT 1.00% $128.70 2.00% $99.84 1.00% $58.74

DISCOUNTED TOTAL $12,741.30 $4,892.16 $5,815.26

( A W A R D E D )

ACCURATE WORD, LLC

White Plains, MD

THERMO QUICK, INC.

Fredericksburg, VA 

PREVIOUS CONTRACTOR

ACCURATE WORD, LLC

White Plains, MD
Program 550-S (R-1) Page 1 of 13 

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Ceremonial Printing

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Marine Corps

(USMC) 

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2022 and ending May 31, 

2023, plus up to two (2) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC time, on May 26, 2022, at the U.S. 

Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will not be a public bid 

opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will not be open to the public. Based on 

this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other method of bid submission 

will be accepted at this time. The program number and bid opening date must be specified in the subject line of the 

emailed bid submission. (Bids received after 11:00 a.m. on the bid opening date specified above will not be 

considered for award.) 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone of Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information with the bid which will, 

on its face, demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with 

these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
Ceremonial Printing Page 2 of 13 

550-S (R-1) (5/23) 

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these

specifications – 

Product Quality Levels:

(a) Printing Attributes (page related) – Level II.

(b) Finishing Attributes (item related) – Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be – 

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/ 

 Electronic Media

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed three (3) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.
Ceremonial Printing Page 3 of 13

550-S (R-1) (5/23)

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from June 1, 2022 to May 31, 2023, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly indexes from the 12-month 

interval ending three months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly indexes for the 12-month interval ending February 28, 2022, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by 

the Government. Failure to provide the requested information, in the time specified by the Government, may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket number 

will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from June 1, 2022 through May 31, 2023, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 
Ceremonial Printing Page 4 of 13 

550-S (R-1) (5/23) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.

 
Ceremonial Printing Page 5 of 13

550-S (R-1) (5/23)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of over-printing ceremonial products (invitations and menu cards)

requiring such operations as electronic prepress, thermographic printing, trimming, packing, and distribution.

TITLE: Ceremonial Printing.

FREQUENCY OF ORDERS: Approximately 40 to 80 orders per year.

QUANTITY: Approximately 50 to 3,000 copies per order. 

The majority of orders will require less than 500 copies per order. 

NUMBER OF PAGES: Single-leaf products.

TRIM SIZES: 5-1/4 x 4-1/4” or 5-7/8 x 4-1/2”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Windows 2007 (or higher)

Storage Media: Email

Software: Microsoft Word; Adobe Acrobat 

(current or near current versions)

All platform system and software upgrades (for specified applications) that may occur during 

the term of the contract must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished and/or embedded – as applicable.

Contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract.

Additional

Information: Files will be furnished in native application and/or PDF format.

Form 952 (Desktop Publishing – Disk Information) will be furnished.

Stock/paper for ceremonial products (invitations and menu cards) will be furnished by the ordering agency. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the agency 

representative specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.
Ceremonial Printing Page 6 of 13 

550-S (R-1) (5/23) 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise 

specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document 

Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

(The Government will accept PDF files as digital deliverables when furnished by the Government.)

PROOFS: One (1) press-quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) that 

will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color 

breaks. Proof will not be used for color match. 

Proof will be transferred to the agency via email.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

STOCK/PAPER: The following paper stock will be furnished by the ordering agency and may be pre-printed in the 

top 1-1/4” of the product. 

White Bristol Vellum Index – equivalent to 120 pounds. 

PRINTING: Print one side only in black ink via thermographic printing.

MARGINS: Margins will be as indicated on the print order or furnished media. 

Top margin will begin at the base of the pre-printed area – as applicable. 

Contractor is required to ensure text is completely centered on each product.

BINDING: Trim furnished stock to the finished trim size of product ordered. 

PACKING: Shrink-film wrap in units of 100 and pack suitably in shipping containers.

LABELING AND MARKING: Contractor to download GPO Form 905 (Rev. 7-15), Labeling and Marking 

Specifications, which can be located at gpo.gov, fill in appropriate blanks, and attach to shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917, Certificate of Selection of Random Copies, which can be located at gpo.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200
Ceremonial Printing Page 7 of 13

550-S (R-1) (5/23)

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be located at gpo.gov. The container and its contents shall be recorded separately on all 

shipping documents and sent to: CMC (ARDE), 3000 Marine Corps Pentagon, Room 2B253, Washington, DC 

20350-3000.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in delay 

in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

certify that the copies were selected as directed using GPO Form 917, Certificate of Selection of Random Copies, 

which can be located at gpo.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their 

cost will not be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: Deliver f.o.b. destination to: CMC (ARDE), 3000 Marine Corps Pentagon, Room 2B253, 

Washington, DC 20350-3000. 

All deliveries to the CMC (ARDE) address specified above require coordination with the agency prior to delivery. 

Contractor must contact the agency representative specified on the print order to arrange for transfer of delivery –

prior to onsite arrival. Agency contact information will be provided on each print order – unless otherwise specified. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 550-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery method, and title of publication. Contractor must be able to provide copies of all delivery receipts 

upon agency request.

Upon completion of each order, furnished material (as applicable) must be returned with print order distribution to: 

CMC (ARDE), 3000 Marine Corps Pentagon, Room 2B253, Washington, DC 20350-3000.

Within 10 workdays of completion of each order, contractor must provide an itemized copy of each billing invoice to:

CMC (ARDE), 3000 Marine Corps Pentagon, Room 2B253, Washington, DC 20350-3000. 

 

All expenses incidental to picking up and returning material (as applicable),submitting proofs, and furnishing sample 

copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Furnished material (as applicable) must be picked up from and delivered to: CMC (ARDE), 3000 Marine Corps 

Pentagon, Room 2B253, Washington, DC 20350-3000. 

Proofs must be emailed to the address specified on each print order.

No definite schedule for placement of orders can be predetermined.
Ceremonial Printing Page 8 of 13 

550-S (R-1) (5/23) 

Regular Schedule – 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

 Contractor must complete production and distribution within two (2) or three (3) workdays of notification of 

availability of print order and furnished material – as specified on each print order. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them.

 Proofs will be withheld no more than 24 workhoursfrom their receipt at the ordering agency until notification 

of corrections, changes, and/or “O.K. to Print” is provided via email. 

 All proof time is included in above schedule as specified on each print order. 

Accelerated Schedule – 

Approximately 20% of all orders placed will require an accelerated schedule.

The following schedule begins upon receipt of notification of the availability of print order and furnished material.

 Contractor must make complete production and distribution within 24 hours of receiving notification of 

availability of print order and furnished material. 

 Proofs must be submitted as soon as possible to allow for revised proofs if contractor’s errors are judged 

serious enough to require them.

 Proofs will be withheld no more than four (4) workhours from their receipt at the ordering agency until 

notification of corrections, changes, and/or “O.K. to Print” is provided via email.

 All proof time is included in the 24-hour schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at: compliance@gpo.gov or via telephone at: (202) 512-0520. Personnel 

receiving email or call will be unable to respond to questions of a technical nature or to transfer any inquiries. 
Ceremonial Printing Page 9 of 13

550-S (R-1) (5/23)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

PREMIUM PAYMENTS: Orders requiring an accelerated schedule will be paid for at the premium rate in 

accordance with the contractor’s offered percentage in the “SCHEDULE OF PRICES.”

All other orders will be placed with the regular schedule and paid for at the basic prices offered.

Percentages offered for premium priced work are additional to the basic prices offered for units of work. 

Premium payments, when authorized, will apply to all items in the “SCHEDULE OF PRICES.”

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments that 

were anticipated, and the contractor will not list such items on the billing invoice.

It is estimated that 20% of the orders placed on this contract will require an accelerated schedule. Premium payments 

for an accelerated schedule will be evaluated for award. Evaluation will be affected by applying the percentage 

increase offered for the accelerated schedule in the “SCHEDULE OF PRICES” under “II. PREMIUM PAYMENTS”

to 20% of the prices offered for all items.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. 60 120
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550-S (R-1) (5/23)

THIS PAGE IS INTENTIONALLY BLANK.
Ceremonial Printing Page 11 of 13 

550-S (R-1) (5/23) 

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per-100 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and trimming Government-furnished stock to finished trim size) for the complete 

production, packing, and distribution of the product listed in accordance with these specifications.

Prices offered shall not include the cost of stock/paper which will be furnished by the Government.

Makeready Running Per

and/or Setup 100 Copies

(1) (2) 

Ceremonial products 

printing in black ink only – 

(5-1/4 x 4-1/4” or 5-7/8 x 4-1/2”) ...................................... per product......$___________ $___________

II. PREMIUM PAYMENTS: Premium payments, when authorized, will apply to all items. Percentage increase will 

be added to all orders requiring an accelerated schedule.

Percentage increase .....................................................................................................................___________%

 _____________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” Failure to submit invoices as required may result in delay of payment or rejection of invoice.
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550-S (R-1) (5/23)

My production facilities are located within the assumed area of production ...................... ________yes _______no

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government furnished material ....__________________________________

a. Number of hours from acceptance of print order 

to pickup of Government furnished material...........................................................................____________

b. Number of hours from pickup of Government furnished material

to delivery at contractor’s plant...............................................................................................____________

2. Proposed carrier(s) for delivery of completed product ....___________________________________________

a. Number of hours from notification to carrier to pickup of completed product.......................____________

b. Number of hours from pickup of completed product to delivery at destination .....................____________

 _____________

(Initials)
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550-S (R-1) (5/23) 

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in

exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration of 

the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of 

all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures 

must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below 

may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________