TITLE: "Grand Canyon Hiking Brochures, Guide Maps and Services"/PROGRAM 1839-SP

TERM: DOA To January 31, 2017 (W/OPTIONS)

 

Basis Colonial Partners Gray Graphics Frederic Printing

Item No. DESCRIPTION of State 010 Code 21264 State 190 Code 38435 State 050 Code 34310

Award UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

(a) Format A: 

(1) Makeready and Setup charges........per each product 5 x 150.00 750.00 500.00 2,500.00 425.00 2,125.00

(2) Running rate...............................per 1,000 copies 208 x 79.80 16,598.40 110.00 22,880.00 171.25 35,620.00

(b) Format B: 

(1) Makeready and Setup charges.......per each product 10 x 150.00 1,500.00 500.00 5,000.00 425.00 4,250.00

(2) Running rate...............................per 1,000 copies 2335 x 61.25 143,018.75 80.25 187,383.75 84.90 198,241.50

II. ADDITIONAL OPERATIONS:

Banding w/kraft or rubber bands....per 1,000 bands 51 x NC 250.00 12,750.00 53.12 2,709.12

CONTRACTOR TOTALS $161,867.15 $230,513.75 $242,945.62

DISCOUNT if any 2.000% 3,237.34 2.000% 4,610.28 2.000% 4,858.91

DISCOUNTED TOTALS $158,629.81 $225,903.48 $238,086.71

Basis KB Offset Lithexcel McDonald & Eudy

Item No. DESCRIPTION of State 370 Code 46903 State 300 Code 52436 State 190 Code 56520

Award UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

(a) Format A: 

(1) Makeready and Setup charges........per each product 5 x 290.00 1,450.00 1,286.00 6,430.00 750.00 3,750.00

(2) Running rate...............................per 1,000 copies 208 x 120.00 24,960.00 128.00 26,624.00 139.00 28,912.00

(b) Format B: 

(1) Makeready and Setup charges.......per each product 10 x 290.00 2,900.00 1,286.00 12,860.00 700.00 7,000.00

(2) Running rate...............................per 1,000 copies 2335 x 78.00 182,130.00 128.00 298,880.00 113.00 263,855.00

II. ADDITIONAL OPERATIONS:

Banding w/kraft or rubber bands....per 1,000 bands 51 x 20.00 1,020.00 200.00 10,200.00 25.00 1,275.00

CONTRACTOR TOTALS $212,460.00 $354,994.00 $304,792.00

DISCOUNT if any Net 1.000% 3,549.94 1.000% 3,047.92

DISCOUNTED TOTALS $212,460.00 $351,444.06 $301,744.08

Basis RPI Printing Taylor/Original Smith Printing GPO Estimate

Item No. DESCRIPTION of State 200 Code 73323 State 120 Code 65728 State Code 

Award UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

(a) Format A: 

(1) Makeready and Setup charges........per each product 5 x 525.00 2,625.00 1,022.64 5,113.20 615.00 3,075.00

(2) Running rate...............................per 1,000 copies 208 x 92.50 19,240.00 135.36 28,154.88 115.00 23,920.00

(b) Format B: 

(1) Makeready and Setup charges.......per each product 10 x 475.00 4,750.00 1,064.32 10,643.20 600.00 6,000.00

(2) Running rate...............................per 1,000 copies 2335 x 74.50 173,957.50 91.19 212,928.65 86.00 200,810.00

II. ADDITIONAL OPERATIONS:

Banding w/kraft or rubber bands....per 1,000 bands 51 x NC 185.05 9,437.55 75.00 3,825.00

CONTRACTOR TOTALS $200,572.50 $266,277.48 $237,630.00

DISCOUNT if any 2.000% 4,011.45 Net Net

DISCOUNTED TOTALS AWARDED $196,561.05 $266,277.48 $237,630.00

 Page 1 of 1
Program 1839-S R-1 (2/21) Page 1 of 15

Specifications by DA

Reviewed by RS

U.S. GOVERNMENT PUBLISHING OFFICE

Denver, Colorado

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

 For the Procurement of

Grand Canyon Hiking Brochures, Guide Maps and Services

as requisitioned from the U.S. Government Publishing Office (GPO) by

Department of the Interior, National Park Service,

Grand Canyon National Park

 Single Award 

NOTICE TO BIDDERS: The term of this contract is for one year and up to four option years beginning Date 

of Award (DOA) (NOTE: The anniversary date for this contract shall be observed as March 1, 2017).

Special attention should be directed to the following clauses in Section 1 of this contract: "ECONOMIC PRICE 

ADJUSTMENT” and "NOTIFICATION".

The total duration of this contract, including the exercise of any options under this clause shall not exceed 5 years. 

The contractor will be notified not later than 30 days before the contract expires if the Government makes the 

decision to not exercise the option for a subsequent period. Notwithstanding the above, and at the request of the 

Government, the term of the contract may be further extended (e.g. unforeseen delay or protest precludes making 

award on follow-on contract) for such period of time that may be mutually agreeable to the GPO and the 

contractor.

THIS IS A READVERTISEMENT. THE “CONTRACTING METHOD” HAS BEEN CHANGED IN 

ADDITION TO THE PERIOD OF THE CONTRACT. ALL OTHER SPECIFICATIONS REMAIN THE 

SAME. 

BID OPENING: Bids shall be publically opened at 2:00 p.m. prevailing time Denver, Colorado, on 

March 15, 2016.

Facsimile Telephone Number: (303) 236-5332

Mail To: U.S. Government Publishing Office 

Denver Regional Office

12345 W Alameda Pkwy, Ste 208

Lakewood CO 80228

THIS IS A NEW CONTRACT. NO ABSTRACT EXISTS TO ESTABLISH HISTORICAL 

PRICES.

NOTICE TO BIDDERS: The bid (SECTION 4 - SCHEDULE OF PRICES) may be facsimile 

transmitted direct to GPO office.

For information of a technical nature call (303) 236-5292 x1 (no collect calls) or email to 

dabeyta@gpo.gov .
Grand Canyon Hiking Brochures,

Guide Maps and Services

Page 2 of 15

Program 1839-S R-1 (2/21)

SECTION 1 - GENERAL TERMS AND CONDITIONS

CONTRACT TERMS AND QUALITY ASSURANCE THROUGH ATTRIBUTES: Any contract 

which results from this Request for Quotation will be subject to the applicable articles of GPO Contract 

Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. June 2001)) and Quality Assurance Through 

Attributes Program (GPO Pub. 310.1, effective May 1979 (revised August 2002)). In case of conflict 

between these specifications and Contract Terms and/or Quality Assurance Through Attributes Program, 

these specifications will govern.

The links for viewing of the most current versions of the mentioned documents are as follows: 

http://www.gpo.gov/pdfs/vendors/terms.pdf, & http://www.gpo.gov/pdfs/vendors/qatap.pdf

GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also 

cancels and supersedes any other disputes language currently included in existing contractual actions.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications:

Product Quality Levels:

(a) Printing Attributes -- Level 3.

(b) Finishing Attributes -- Level 3.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved proofs *

P-8. Halftone Match Approved proofs *

* Where electronic files are furnished, the Specified Standard in the absence of hard copy proofs will 

be uniformity of image throughout the press run.

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in 

accordance with the provisions of this clause, provided that in no event will prices be revised to exceed 

the maximum permissible under any law existing as of the date of the contract or as may be hereafter 

promulgated.

Price adjustment period: For the purpose of this clause, the contract shall be divided into up to five

periods. The first period shall extend from DOA to February 28, 2017. The additional periods shall 

extend from March 1

st of the subject year to February 28th of the following year. The first workday of 

the follow-on periods shall be the effective date of the price adjustment period. There shall be no price 

adjustment for orders placed during the initial contract year under this contract.

Price adjustment: The prices shall be adjusted on the basis of the "Consumer Price Index For All 

Urban Consumers - Commodities Less Food", published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics, in the following manner:
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Guide Maps and Services

Page 3 of 15

Program 1839-S R-1 (2/21)

(1) The contract price of orders placed during the adjusted period (excluding reimbursable postage 

or transportation costs) shall be adjusted by the percentage increase or decrease in the average, 

seasonally adjusted Consumer Price Index - All Urban Consumers, for Commodities less Food 

(seasonally adjusted) as follows: An index shall be calculated by averaging the 12 seasonally 

adjusted months ending three months prior to the expiration of the first period of the contract. 

This average is then compared with the average index for the 12-month period ending 3 months 

prior to the beginning of the contract, called the base index. The percentage increase or decrease 

by comparing these two indexes shall be applied to the contractor's invoices for orders placed 

during the price adjustment period.

(2) The Government will notify the contractor in writing of the percentage increase or decrease to 

be applied to any invoices to be submitted for orders subject to price adjustment in accordance 

with this clause. Such percentage will be determined from the published index as set forth above. 

The contractor shall apply the percentage increase or decrease against the total price of the invoice 

less reimbursable postage or transportation costs. Any applicable discounts will be calculated on 

the basis of the invoice price as adjusted.

NOTIFICATION: The contractor will be notified not later than 30 days before the contract expires if the 

Government makes the decision to not exercise the option for a subsequent period.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order 

will be supplemented by an individual "Print Order" for each job placed with the contractor. The print 

order, when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders 

by the Government. Orders may be issued under the contract from DOA through February 28, 2017

plus for such additional period(s) as the contract is extended. All print orders issued hereunder are 

subject to the terms and conditions of the contract. The contract shall control in the event of conflict 

with any print order. A print order shall be "issued" for purposes of the contract, when it is either 

deposited in the U.S. Postal Service mail or otherwise furnished to the contractor in conformance with 

the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "ORDERING". The quantities of items specified herein are 

estimates only, and are not purchased hereby. Except as may be otherwise provided in this contract, if 

the Government's requirements for the items set forth herein do not result in orders in the amounts or 

quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment 

under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the 

items set forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, any requirements in excess of the 

limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract.
Grand Canyon Hiking Brochures,

Guide Maps and Services

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Program 1839-S R-1 (2/21)

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the 

contractor will not accept an order providing for the accelerated shipment/delivery, the Government may 

procure this requirement from another source.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the "ORDERING"

clause of this contract.

PAYMENT BY ELECTRONIC FUNDS TRANSFER (EFT): Public Law 104-134 of April 26, 1996, 

requires that Federal agencies convert from making payment by check to paying by electronic funds 

transfer (EFT). Accordingly, the U.S. Government Publishing Office (GPO) intends to issue payment 

by EFT under any contract or purchase order resulting from this solicitation

To arrange for Electronic Funds Transfer payment, the contractor must complete a Standard Form 3881 

(ACH Vendor/Miscellaneous Payment Enrollment Form) and submit it to: U.S. Government 

Publishing Office, Procurement Accounting Division, Stop FMC, Washington, DC 20401. A copy 

of SF-3881 is available to be downloaded from the GPO Internet site at http://www.gpo.gov/ 

vendors/sfas.htm as an Adobe Acrobat PDF file. A new SF-3881 should be submitted for changes in 

company or financial institution information. Contractors already registered for EFT with the GPO need 

not reapply.

The need for GPO Form 1034, "Public Voucher for Purchases" has been eliminated. You may use 

your own company’s invoice or while supplies last, at your option, you may continue to use GPO Form 

1034. To expedite your payment, remember to include the following items on your invoice: 

Jacket/Term Contract Number, Print order number, Discount terms, Quantity shipped, and Total 

Cost. Continue to submit evidence of shipment and/or delivery with your voucher/invoice.

Although not a requirement at this time, the contractor is encouraged to submit the "Bar Code Cover 

Sheet" with the request for payment. The use of this document will greatly facilitate prompt payment to 

the contractor. The following website address will allow you to create the GPO payment barcode cover 

page http://winapps.access.gpo.gov/fms/vouchers/barcode/.

PAYMENT: The Government Publishing Office will utilize the following procedure. Billing 

certification sheets for the work performed will be sent by the contractor via email to 

johanna_lombard@nps.gov for examination and certification as to correctness of the billing as 

applicable to the work performed. The ordering agency is required to return the signed billing 

certification to the contractor within five (5) workdays of receipt. 

After examination and certification by the ordering agency the invoice/voucher, print order, proof of 

delivery, and the agency signed billing certification must be submitted to: Comptroller, 

U.S. Government Publishing Office, North Capitol and H Streets, NW, Washington, D.C. 20401. 

In addition the contractor is instructed to fax a duplicate set of these documents to the Denver 

GPO office. The fax number is 303-236-5304 or emailed to infodenver@gpo.gov.

For the purpose of earning the discount when a prompt payment discount is offered by a bidder, time 

will be computed from the date a correct invoice/voucher, print order, proof of delivery, and the 

agency signed billing certification is received by the GPO.

Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print 

order series 05000, 25000, 45000, 65000, 85000 the billing certification requirement is WAIVED.
Grand Canyon Hiking Brochures,

Guide Maps and Services

Page 5 of 15

Program 1839-S R-1 (2/21)

SUBMISSION OF BIDS: Facsimile bids are permitted.

 (a) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or 

withdrawal of a bid that is transmitted to and received by the Government via electronic equipment that 

communicates and reproduces both printed and handwritten material.

 (b) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at 

the place and by the time specified in the solicitation.

 (c) Facsimile bids that fail to furnish required representations or information or that rejects any of the 

terms, conditions, and provisions of the solicitation will be excluded from consideration.

 (d) Facsimile bids must contain the required signatures.

 (e) The Government reserves the right to make award solely on the facsimile bid. However, bidders 

agree to promptly submit the complete original signed bid.

 (f) Submit facsimile bid to FAX No. (303) 236-5332 or (303) 236-5304, one bid per facsimile.

 (g) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any 

failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, the 

following:

(1) Receipt of garbled or incomplete bid.

(2) Availability or condition of the receiving facsimile equipment.

(3) Incompatibility between the sending and receiving equipment.

(4) Delay in transmission or receipt of bid.

(5) Failure of the bidder to properly identify the bid.

(6) Illegibility of bid.

(7) Security of bid data.
Grand Canyon Hiking Brochures,

Guide Maps and Services

Page 6 of 15

Program 1839-S R-1 (2/21)

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of face and back brochures, maps and services

requiring such operations as printing, folding, packing, and distribution.

TITLE: Grand Canyon Hiking Brochures, Guide Maps and Services.

FREQUENCY OF ORDERS: Format A: Approximately 5 orders per year.

 Format B: Approximately 9 to 11 or more orders per year.

NUMBER OF PAGES: Face and Back.

QUANTITY: Format A: Approximately 15,000 to 155,000 copies per order.

Format B: Approximately 30,000 to 1,900,000 copies per order. 

TRIM SIZES: Format A: Approximately 16-35/64 x 23-25/64 folded to 8-9/32 x 3-29/32”

Format B: 16-1/2 x 15-1/2” folded to 8-1/4 x 3-7/8183

GOVERNMENT TO FURNISH: Print orders, electronic files.

It is anticipated that the contractor will be furnished press quality PDF files for reproduction. These files 

will be electronically transferred to the contractors ftp site at the Government's option.

NOTE: The contractor is to support upgrades of application software within one month of notification 

by ordering agency. 

Contractor must be capable of accepting data in these platform/formats for either direct input or 

conversion to his/her system as part of their basic charge to the Government. No additional time or 

compensation will be given to the contractor for common errors associated with file output from a 

different platform. See "Inspection of Files" for brief description of common errors. The contractor will 

be responsible for proofreading converted formats to ensure that all fonts have transferred platforms 

completely. Contractor will be responsible for final output that is in conformance with the visuals as 

provided.

Fonts: Various PostScript Type 1 (printer and screen) fonts, True Type fonts, and Open Type fonts will 

be provided with each order. NOTE: The fonts provided are the property of the ordering agency and are 

provided for use on the order only. Using the furnished fonts for any job other than this one violates 

copyright law. All fonts should be eliminated from contractor's archive immediately after completion of 

the production run.

When data is provided in native application format have all necessary scans and graphics properly 

linked and in final position. 

INSPECTION OF FILES: Contractor to perform a basic check, preflight of the furnished files. Check 

for damaged disks, missing or damaged files, missing or damaged fonts, missing bleeds, improper trim 

size, improper color definition, and so on. The Contractor will not receive additional compensation or 

time for common errors associated with the output of files. Common errors include, but are not limited 

to: 1) color issues and shifts (RGB color data, no spot colors, loss of black plate), 2) page integrity (text 

reflow or type substitution), 3) errors associated with embedded graphics, 4) missing prepress features 

(e.g. bleeds, trim marks), 5) loss of text characters from graphic elements, 6) defining proper file output 

selection for the imaging device being used. The contractor is responsible for creating/extending bleeds, 

creating or correcting (altering) any necessary trapping, setting proper screen angles and frequency, 
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Guide Maps and Services

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Program 1839-S R-1 (2/21)

defining proper file output selection for the imaging device being used. Any errors other than those just 

described, media damage, or data corruption that might interfere with proper file imaging discovered at 

that time must be reported to the Contracting Officer IMMEDIATELY upon discovery. 

Prior to making any revisions, the contractor must make a "copy" of the original files, and then proceed

to make any revisions to the "copy" as required. Upon delivery of the printed product the contractor 

must provide corrected native applications files (digital deliverables) if files are modified during 

production. The digital deliverables must be an exact reproduction of the final printed piece in native 

application file format (includes all files), and must be returned on the same media as the supplied files. 

The Government will NOT accept as digital deliverables PostScript files, Adobe Acrobat Portable 

Document Format (PDF) files, or any proprietary file formats unless specifically requested elsewhere in 

these specifications.

Contractor must provide final output with text equivalent to a minimum of 2400 dpi and all equal to 150 

line screen or finer.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"GOVERNMENT TO FURNISH", necessary to produce the product(s) in accordance with these 

specifications.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on 

copy or film, must not print on finished product.

FILMS: Films are NOT required; computer to plate is acceptable and is the preferred method of 

production. At the contractor's option, they may use film; however; the Government will not pay for any 

film costs, even if these costs are the result of author's alterations. 

Output resolution: Where electronic media is provided, the contractor must generate images, whether 

via films or direct to plate, equivalent to 2400 dpi for text and 150-line or higher screens for illustrations.

PROOFS: When requested, contractor to submit one electronic "Press Quality" PDF "soft" proof (for 

content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed 

product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be 

used for color match. Email proofs to Johanna_lombard@nps.gov and grca_creative_media@nps.gov.

CONTRACTOR IS CAUTIONED THAT THE PROOFS PRODUCED MUST BE FROM THE

CONTRACTOR PREPARED PDF OR SIMILAR FILES FOR THEIR OUTPUT DEVICE AND 

WHICH WILL BE USED FOR FINAL REPRODUCTION (RIPPED PROOF). IT IS NOT 

ACCEPTABLE TO SIMPLY SUBMIT REPRODUCTIONS OF PDF FILES FURNISHED BY THE 

ORDERING AGENCY!!

When ordered, no charges will be allowed for these “soft” proofs. It is anticipated that most orders will 

have this requirement.

Cost of transporting proofs and materials to the Government and for their return to the contractor is to be 

borne by the contractor.

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the 

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for 
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Guide Maps and Services

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Program 1839-S R-1 (2/21)

this reproofing; such operations must be accomplished within the original production schedule allotted 

in the specifications.

The contractor must not print prior to receipt of an "OK to print".

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the "Government Paper Specification 

Standards No. 12" dated March 2011. Paper used under this contract MUST conform to the Resource 

Conservation and Recovery Act of 1976 and all subsequent amendments. Additional information 

regarding this will be furnished upon request.

All paper used in each copy must be of a uniform shade.

Stock provided by the contractor will be:

White, 100% Recycled Offset Book, basis weight 25 x 38", 70 lbs. per 500 sheets, equal to JCP A70.

Contractor to use the brightest possible recycled stock available. After contract award, the contractor is 

to furnish a sample of the recycled stock which will be used throughout the term of the contract for 

approval by the ordering agency. Once approved, any subsequent change of stock during the term of the 

contract must be approved by the agency.

PRINTING: Print face and back in 4 color process. The contractor must utilize mechanical four color 

process to match Pantone ink colors when done in conjunction with four color process printing. 

Moderate to heavy ink coverage will be required on a majority of the orders.

The use of a Digital Direct Press is NOT acceptable for production of these products.

MARGINS: Bleeds on all sides. Follow trim marks furnished..

BINDING: Trim four sides.

PACKING:

Recycled kraft paper or rubber band in quantities of 50. SHRINK WRAP IS NOT ACCEPTABLE.

Individual orders may require cushioned shipping bags, preparing shipping bundles, packing and sealing 

shipping containers, palletizing, marking packages and shipping bundles or containers by printing, 

stenciling, or labeling.

The method of packing will be indicated on the print order for each and must be accomplished in 

accordance with specifications. Each package unit must contain uniform quantities. Exception to GPO 

Contract Terms: Shipping containers & bundles shall not exceed 25 pounds for bulk shipments or for 

mailed or small parcel carrier shipments when fully packed.

LABELING AND MARKING: Reproduce shipping container label from furnished reproducible (GPO 

Form 905), fill in appropriate blanks and attach to shipping containers.
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Guide Maps and Services

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Program 1839-S R-1 (2/21)

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal 

sublots in accordance with the chart shown below. A random sample must be selected from each sublot. 

Do not choose copies from the same general area in each sublot. The contractor will be required to 

execute a statement furnished by GPO certifying that copies were selected as directed. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special governmentfurnished blue label, affixed to each affected container. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

In addition, a copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished

certificate of selection must be included. A copy of the Government furnished certificate must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish 

the certificate may result in delay in processing the voucher.

INSPECTION SAMPLES: Occasionally, when so indicated on the print order, or otherwise requested, 

the first two copies of each order must be sent for inspection to U.S. Government Publishing Office, 

Denver Regional Office, 12345 Alameda Pkwy, Suite 208, Lakewood, Colorado 80228 Attn: 

"Inspection Samples".

These copies shall be considered as sample copies, and cannot be deducted from the total quantity 

ordered. The package or envelope containing these samples must be identified by the GPO jacket 

number, program number, print order number, title, and include a facsimile of the print order on which 

these samples were ordered. The contractor must comply with the shipping schedule regardless of this 

requirement for inspection samples. The contractor will be notified of the test results only if there are 

deficiencies.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue 

Label), contractor may be required to submit quality assurance random copies to test for compliance 

against the specifications. The print order will indicate the number required, if any. When ordered, the 

contractor must divide the entire order into equal sublots and select a copy from a different general area 

of each sublot. The contractor will be required to execute a statement furnished by GPO certifying that 

copies were selected as directed. Copies will be paid for at the running rate given in the contractor's bid

and their cost will not be a consideration for award.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The 

copies are to be mailed at the same time as the first scheduled shipment. A copy of the print order must 

be included.

A U.S. Postal Service approved Certificate of Mailing, identified by Jacket, Program, and Print Order 

numbers, must be furnished with billing for reimbursement of certificate fee.
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Guide Maps and Services

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Program 1839-S R-1 (2/21)

DISTRIBUTION: Note: The agency must be notified 24 hours in advance for delivery so they can 

meet the driver there. The receiving facility does not have a loading dock or equipment available for 

unloading skids or boxes of delivered materials therefore the driver must unload the publications from 

the truck and place them in the facility. The receiving facility is on a curvy narrow road. Delivery trucks 

must be less than 30 feet. 

Deliver f.o.b. destination to:

NPS Publications Shed

Attn: Johanna Lombard, Office (928) 638-7902, Cell (559) 679-9066

Paiute Loop

Grand Canyon, AZ 86023

INSIDE DELIVERY REQUIRED.

Upon completion of each order, all furnished material must be returned to the ordering agency at the 

address listed on the print order.

All expenses incidental to returning materials must be borne by the contractor.

All orders and files will be electronically transmitted to the contractor by email or the contractor's ftp 

site.

For each order placed, contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to the address furnished on the Print Order. The subject line of this 

message shall be "Distribution Notice for Jacket XXX-XXX, Purchase Order MXXXX, Program 

1839-SP, Print Order XXXXXX. The notice must provide all applicable tracking numbers, shipping 

method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping 

receipts upon agency request.

SCHEDULE: The contractor must not start production of any job prior to receipt of the individual print 

order (GPO Form 2511). The schedule will begin the workday after notification of the availability of the 

print order and furnished material.

Complete production and distribution must be made on majority of orders within 10 to 15 workdays 

after furnished material and print order is made available for electronic transmission. The exact date 

will be indicated on the print order.

Proofs will be held no more than 1-2 working day(s) by the Government. 

The proof hold period by the Government begins when proofs are received by the designated party and 

ends when the contractor is notified that the proofs are available for pick-up by the contractor or their 

designated service.

For all shipments the ship/deliver date indicated on the print order is the date the products ordered 

MUST BE DELIVERED to the destinations.

Please note: FedEx freight only delivers to this address on Tuesdays and Fridays. Contractor needs to 

plan for this in their schedule. 
Grand Canyon Hiking Brochures,

Guide Maps and Services

Page 11 of 15

Program 1839-S R-1 (2/21)

It is anticipated that the orders will be placed as follows:

Brochures - Format A:

English – 155,000

French – 15,000

German – 15,000

Japanese – 15,000

Spanish – 7,500

Quantities may vary

Map and Services – Format B:

English (South Rim) – 1,900,000 copies (Not all copies will be ordered at once, there will be several 

printings ordered throughout the year)

English (North Rim) – 120,000 copies

French - 65,000 copies

German - 65,000 copies

Japanese – 65,000 copies

Italian – 30,000 copies

Spanish – 30,000 copies

Chinese – 30,000 copies

Korean – 30,000 copies

Quantities may vary

The estimated quantities are annually.

Only one item will be placed per print order (except Format B - English). 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These 

receipts must include the GPO jacket, program, and print order numbers: total quantity 

delivered, number of cartons, and quantity per carton: date delivery made: and signature of the 

Government agent accepting delivery. The original copy of this receipt must accompany the 

contractor's voucher for payment.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., 

will be furnished with each order or shortly thereafter. In the event such information is not received in 

due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule 

because of failure to request such information.
Grand Canyon Hiking Brochures,

Guide Maps and Services

Page 12 of 15

Program 1839-S R-1 (2/21)

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices bid in the "SCHEDULE OF 

PRICES" to the following units of production which are the estimated requirements to produce one 

year's work under this contract. These units do not constitute, nor are they to be construed as, a 

guarantee of the volume of work which may be ordered under this contract.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

 (1) (2)

I. (a) 5 208

(b) 10 2,335

II. 51

The term of this contract is for one year and four option years.
Grand Canyon Hiking Brochures,

Guide Maps and Services

Page 13 of 15

Program 1839-S R-1 (2/21)

SECTION 4 - SCHEDULE OF PRICES

Bids are f.o.b. destination for all shipments "INCLUDING INSIDE DELIVERY".

Prices must include the cost of all required materials and operations for each item listed in accordance 

with these specifications.

The bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, 

revision, or alteration of the order and manner of submitting bids may be declared nonresponsive. Bids 

submitted with "NB" (No Bid), "NA" (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

An entry of "NC" (No Charge) shall be entered if the bidder intends to furnish individual items at no 

charge to the Government.

All vouchers/invoices submitted to the GPO shall be based on the most economical method of 

production.

Fractional quantities of 1000 will be prorated.

The Contracting Officer reserves the right to reject any bid that contains prices for individual items of 

production (whether or not such items are included in the "DETERMINATION OF AWARD") that 

are inconsistent or unrealistic in regard to other prices in the same bid or to GPO prices for the same 

operation if such action would be in the best interest of the Government.

I. PRINTING AND BINDING: Prices bid shall include the cost of all required materials (including 

paper) and operations necessary for the complete production and distribution of the product 

listed in accordance with these specifications with the exception of items listed under II. 

(a) Format A:

(1) Makeready and Setup Charges .................. per each product ......... $__________

(2) Running rate ....................................... per 1,000 copies ............ $__________

(b) Format B:

(1) Makeready and Setup Charges .................. per each product ......... $__________

(2) Running rate ....................................... per 1,000 copies .......... $__________

II. ADDITIONAL OPERATIONS: The prices given for each of the following items must be allinclusive for the performance of operations that are additional to those specified under Item I and 

must include the cost of all required materials and operations necessary, in accordance with these 

specifications.

Banding with kraft paper or rubber bands ......... per 1,000 bands ................ $ __________

___________

(Initials)
Grand Canyon Hiking Brochures,

Guide Maps and Services

Page 14 of 15

Program 1839-S R-1 (2/21)

DISCOUNTS ARE BID FOR PAYMENT AS FOLLOWS:

__________ Percent, _________calendar days. See Article 12 "Discounts" of Solicitation Provisions 

in GPO Contract Terms (Pub. 310.2).

Bids hereby acknowledges amendment(s) number (ed) _________________________

BIDDERS THAT ACCESS THE SPECIFICATIONS FOR THIS SOLICITATION VIA THE 

INTERNET FROM THE GPO WEBSITE MUST ACCESS THE GPO FORM 910 "BID" FROM 

THE PDF FILE AND SUBMIT IT ALONG WITH THE "SCHEDULE OF PRICES" AS 

REQUESTED BY THESE SPECIFICATIONS.

BIDDER'S NAME AND SIGNATURE: When responding by Fax or Mail, fill out and return one 

copy of all pages in "Section 4. - SCHEDULE OF PRICES", including initialing where indicated. In 

addition a completed signed copy of the form 910 is required. Do not enter prices on GPO form 910. 

NOTE: The schedule of prices will prevail in instances where prices are inadvertently entered on GPO 

form 910.

Bidder _____________________________________________________ ______________________

(Contractor Code)

____________________________________________________________________________________

(Address)

____________________________________________________________________________________

(City - State)

By_________________________________________________________________________________

(Signature and title of person authorized to sign this bid)

_____________________________________________________ _________________________

(Person to be contacted) (Telephone Number)

________________________________________ _________________________

e-mail address (Facsimile Number)
Grand Canyon Hiking Brochures,

Guide Maps and Services

Page 15 of 15

Program 1839-S R-1 (2/21)

SAMPLE OF THE BID ENVELOPE

In order to ensure proper processing of all bids the following information is suggested on 

all bid envelopes.

Program Number 1839-S R-1

From: _________________________

Address:_________________________

 _________________________

Postage

Stamp

Required

Here

Bid Enclosed

Bids will be received until 

March 15, 2016 at 2 P.M. prevailing

Denver time.

U.S. Government Publishing Office

Denver Regional Office

12345 W Alameda Pkwy, Ste 208

Lakewood, CO 80228