PROGRAM No. 3566-S Date of Award thru August 31, 2017 plus 4 option years

TITLE: Pocket Folders Department of Energy

ITEM DESCRIPTION BASIS

OF

AWARD UNIT UNIT UNIT UNIT UNIT

1 Year PRICE COST PRICE COST PRICE COST PRICE COST PRICE COST

I. COMPLETE PRODUCT

A. Print Face Only before Construction Pocket Folders

(a) Makeready and/or Setup.................Per Order..... 5 420.00 2,100.00 629.00 3145.00 308.00 1540.00 250.00 1,250.00 980.00 4,900.00

(b) Running Charges up to and including 500 copies

Running per 100 copies........................................... 7 82.00 574.00 83.00 581.00 88.00 616.00 126.00 882.00 77.50 542.50

(c) Running Charges over 500 copies

Running per 100 copies........................................... 25 82.00 2,050.00 78.00 1950.00 70.85 1771.25 69.60 1,740.00 59.90 1,497.50

B. Print Face and Back before Const. Pocket Folders

(a) Makeready and/or Setup...............Per Order... 2 478.00 956.00 936.00 1872.00 580.00 1160.00 250.00 500.00 1590.00 3,180.00

(b) Running Charges up to and including 500 copies

Running per 100 copies........................................... 2 90.00 180.00 194.00 388.00 129.00 258.00 201.40 402.80 98.50 197.00

(c) Running Charges over 500 copies

Running per 100 copies........................................... 15 90.00 1,350.00 189.00 2835.00 85.67 1285.05 94.80 1,422.00 74.50 1,117.50

TOTAL OFFER: $7,210.00 $10,771.00 $6,630.30 $6,196.80 $11,434.50 

DISCOUNT: 1.00% $72.10 5.00% $538.55 5.00% $331.52 0.00% $0.00 1.00% $114.35 

NET OFFER: 20 Days $7,137.90 20 Days $10,232.45 20 Days $6,298.78 30 Days $6,196.80 20 Days $11,320.15 

Abstracted by:___Teri Shoffstall__08/25/2016_

Reviewed by:____RLW 8/26/2016__________ Contract Awarded to: Taylor/Navitor, Inc 

Bosworth Printing

Stoughton, MA

Precision Press

Moberly, MO

Production Press

Jacksonville, IL

Taylor/Navitor, Inc

North Mankato, MN

WBC Inc., dba Lithexcel

Albuquerque, NM

AWARDED
Program 3566-S Page 1 of 12 

Specifications by RLW 

Reviewed by llp 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION (RFQ). 

THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS SPECIFICALLY 

STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

 

Columbus, Ohio 

 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 

For the Procurement of 

 

Pocket Folders 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 

Department of Energy – Oak Ridge/UT-Battelle 

 

Single Award 

 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

August 31, 2017, plus up to 4 optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF CONTRACT” clause in Section 1 of this contract. 

SUBMIT QUOTE TO: U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112-B, Columbus, OH 43215-7034. Quote must be clearly marked on the outermost envelope/package with 

company name and address of the bidder, program number, and quote date or telefax your reply to Columbus 

Regional Office (614) 488-4577. Telegraphic and e-mail quotes transmitted to GPO offices WILL NOT be 

considered.

QUOTES ARE REQUESTED BY: 2:00 p.m., prevailing Columbus, Ohio time,

August 25, 2016.

QUOTES MUST BE RECEIVED BY ABOVE DATE AND TIME, LATE QUOTES WILL NOT BE 

CONSIDERED. 

 

Minor changes are scattered throughout. 

LEGAL DISCLAIMER: Product names are the trademarks of the respective companies and do not indicate 

endorsement by the U.S. Government. 

For information of a technical nature call Russell Woodmancy at (614) 488-4616, ext. 8 (No collect calls). 

 
Pocket Folders Page 2 of 12 

3566-S (8/17) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 06/01)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 08/02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

More GPO Publications can be found at: http://www.gpo.gov/vendors/sfas.htm. 

REGULATIONS GOVERNING PROCUREMENT 

 

The U.S. Government Publishing Office (GPO) is an office in the legislative branch of the United States 

Government. Accordingly, the Federal Acquisition Regulation is inapplicable to this, and all GPO procurements. 

However, the text of certain provisions of the Federal Acquisition Regulation as contained in the Code of Federal 

Regulations (CFR), are referenced in this solicitation. The bidder should note that only those provisions of the 

Federal Acquisition Regulation which are specifically incorporated by reference into this solicitation, are 

applicable. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels:

 (a) Printing (page related) Attributes -- Level III 

 (b) Finishing (item related) Attributes -- Level III 

Inspection Levels (from ANSI/ASQC Z 1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

 P-7. Type Quality and Uniformity Approved Proofs 

 P-8. Halftone Match (Single and Double Impression) Approved Proofs 

 P-10. Process Color Match Approved Proofs 

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed 5 years (August 31, 2021) as a result of, and including, 

any extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

TERM OF CONTRACT” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO 

and the contractor. 
Pocket Folders Page 3 of 12 

3566-S (8/17) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to August 31, 2017, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2016

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

Note: This contract does not have a Paper Price Adjustment clause. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual “Print Order” for each job placed with the contractor. The print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through August 31, 2017 plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

 
Pocket Folders Page 4 of 12 

3566-S (8/17) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract. 

 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any. 

 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement 

from another source. 

 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract. 

 

DELIVERY/SHIPPING STATUS INFORMATION: Contractors are to report information regarding each 

order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs and 

delivery schedules in accordance with the contract requirements by contacting Columbus Regional Office via 

email to trackcolumbus@gpo.gov, or by calling (614) 488-4616, ext. 0, or by faxing to (614) 488-4577. 

PAYMENT: Submit all vouchers via FAX utilizing the GPO barcode coversheet program application. 

Instructions for the GPO barcode coversheet program application can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html 

 

Two workdays before voucher is sent to Washington, D.C., a copy of the voucher, must be e-mailed to the 

address(es) provided after award. At time of invoicing, the contractor shall submit a copy of the print order, 

contractor’s invoice, and all mailing and/or delivery receipts via e-mail to infocolumbus@gpo.gov. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. 

-SCHEDULE OF PRICES.”

 
Pocket Folders Page 5 of 12 

3566-S (8/17) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of pocket folders requiring such operations as electronic 

media, proofs, printing in 4-color process, varnish or aqueous coating, scoring and folding, packaging, and 

delivery. 

TITLE: Pocket Folders 

FREQUENCY OF ORDERS: Approximately 7 orders per year. 

QUANTITY: Based on anticipated usage, approximately 80 to 3,000 copies per order. 

NUMBER OF PAGES: 4 panel folder with 2 inner pockets. 

TRIM SIZE: 19-1/2 x 16” flat, 9 x 12” folded (including two 3/4” construction tabs and two 4” deep inner 

pockets). 

NO QUANTITY VARIATION ALLOWED. 

GOVERNMENT TO FURNISH: Files will be furnished via e-mail. Files created on Mac 10 or higher in 

InDesign CS6 or higher, or PDF. Contractor to support hardware and software version upgrades during the term 

of the contract. 

All fonts, custom letter spacing/kerning files are included. File will be formatted to include text, rules, line art, 

screens, illustrations and scanned halftones in final layout format. Color i.d. is CMYK. Bleeds have been 

provided. 

The contractor is responsible for creating or altering any necessary trapping, setting proper screen angles and 

screen frequency, and defining file output selection for the imaging device being utilized. All furnished files must 

be imaged as necessary to meet the assigned quality level. 

ELECTRONIC PREPRESS: Immediately upon receipt and prior to image processing, the contractor shall 

perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the 

required reproduction image. Any errors, media damage, or data corruption that might interfere with proper file 

image processing must be reported to Columbus GPO Contracting Officer prior to further performance. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

Delivery/shipping status report form. 

Form 905 (R. 3/90) “Labeling and marking specifications”. 

Print Orders (GPO Form 2511). 

Blue labels and selection certificates. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or 

film, must not print on finished product. 

 
Pocket Folders Page 6 of 12 

3566-S (8/17) 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish”, necessary to produce the product(s) in accordance with these specifications. 

REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible for 

determining what type reproducibles will be used but must maintain the quality level specified in the contract. No 

separate charges will be allowed for the various types of reproducibles that may be used. 

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining the 

appropriate output resolution to achieve optimal results for such design elements as blends, gradients, halftones, 

type and other images. This determination should be made using factors such as stock, imaging device (or press) 

being used, and other factors unique to the contractors production environment. 

PROOFS: Each order requires two sets of proofs. 

DDCP (Digital Dot Color Proof), digital one-piece composite laminated color proofs on the actual production stock 

(examples: Kodak Approval, Screen TrueRite, Latran Prediction, CreoSpectrum, or Fuji Final Proof) with a 

minimum resolution of 2400 x 2400 dpi. Proofs must show dot structure and be in press configuration. Direct to 

plate must be used to produce the final product. 

In lieu of DDCP, at contractor’s option two set(s) of inkjet proofs that are G7 profiled and use pigment-based inks 

may be submitted. A proofing RIP that provides option for high quality color matching such as Device Links 

Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-2 standard for 

Graphic Technology (as of 12/15/2013 and future amendments) must be utilized. Output must be a minimum of 

720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain one of the following color 

control strips to be evaluated for accuracy: IDEAlliance ISO 12647-7 (2013 or later) 3-Row Digital Control Wedge 

or P2P25 Target. 

Proofs must contain color control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press’s ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must show areas consisting of 

minimum 1/8” x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches 

for process color (if applicable). These areas must be repeated consecutively across the sheet. The make and model 

number of the proofing system utilized shall be furnished with the proofs. These proofs must contain all elements 

and indicate margins. Proofs will be used for color match on press.

The contractor is cautioned that these proofs must be made from the final digital files (used for this printing) that 

are to be delivered to the Government. 

Submit proofs together with the furnished media (including visual when applicable) and a prepaid airbill to the 

address indicated under “Distribution” for Proofs. All packages containing proofs must be clearly marked on the 

outside as “PROOFS”, and contain the GPO Jacket Number, Requisition Number, Program Number, and Print 

Order Number, and publication title. 

Proof Delivery Notification: The contractor must notify the GPO via facsimile or email when the proofs are 

shipped to the department and provide the name of the carrier service and tracking number. In addition, if the 

proofs are not returned by the department within the specified time the contractor must notify the GPO that the 

proofs have not been returned. Send proof delivery notification via facsimile to (614) 488-4577 or email 

trackcolumbus@gpo.gov. Include GPO Jacket Number, Program/Print Order Numbers with all correspondence. 

The contractor must not print prior to receipt of an “OK to Print” or “OK to Print with Corrections”. 

 
Pocket Folders Page 7 of 12 

3566-S (8/17) 

Note: If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the 

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this 

reproofing; such operations must be accomplished within the original production schedule allotted in the 

specifications. 

STOCK/PAPER: The specifications of all stock/paper furnished must be in accordance with those listed herein 

or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” 

dated March 2011. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or 

attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on 

paper the color of which, in his opinion, materially differs from that of the color sample(s). 

All stock/paper used in each copy must be of a uniform shade. 

All cover stock/paper must have the grain parallel to the spine. 

Face Only Printing: White Cast Coated Cover, C1S, 13-15 point, equal to JCP Code L70 (exception, to allow 

13-15 point and not less than 86 Brightness), equal to or similar to Mohawk Chromolux High White. 

Face and Back Printing: White Cast Coated Cover, C2S, 13-15 point, equal to JCP Code L80 (exception: to 

allow 13-15 point and not less than 86 Brightness) equal to or similar to King James Brand or Mohawk 

Chromolux. 

PRINTING: Before construction, print face only, or face and back, in 4-color process, light to medium 

coverage. After printing, flood coat the printed area (face only or face and back before construction) with a clear 

non-yellowing gloss varnish or aqueous coating. The coating must be evenly applied with no trapped foreign 

particles or air bubbles. 

MARGINS: Margins per file. Bleeds up to 4 sides. 

CONSTRUCTION: Flat size includes left and right 3/4” die cut construction tabs. Fold from flat size to 18 x 

12” forming two 4” deep inner pockets with 3/4” wide left and right construction tabs folded inside and securely 

glued with die cut “V” in between the two pockets, rounded corners. Final fold to 9 x 12”. Score all fold lines 

before folding. 

Slits: Some orders will require that the right inner pocket to be die cut with 4 opposing slits, centered in pocket, 

for insertion of standard size business card. 

PACKING: Pack in shipping containers furnished by the contractor. Each shipping container must not exceed 

45 pounds when fully packed. 

LABELING AND MARKING: Refer to Contract Terms and furnished Form 905. 

INSPECTION SAMPLES: When indicated on the print order or otherwise requested, two samples shall be sent 

for inspection to the U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 

112B, Columbus, Ohio 43215-7034, Attn: Inspection Samples. 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies. 

 
Pocket Folders Page 8 of 12 

3566-S (8/17) 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): 

(a) Orders over 200 copies must be divided into 13 equal sublots. A random copy must be selected from 

each sublot. Copies must not be chosen from the same general area in each sublot. The contractor will be 

required to execute a statement furnished by GPO certifying that copies were selected as directed. The 

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

(b) These randomly selected copies must be packed separately and identified by a special Governmentfurnished blue label, affixed to each affected container. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the print order. 

(c) A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of 

selection, shall be included. 

(d) A copy of the Government-furnished certificate must accompany the voucher sent to GPO for payment. 

Failure to furnish the certificate may result in delay in processing voucher. 

DISTRIBUTION: Deliver proofs and production quantity f.o.b. destination to: Joy Anderson; ORNL-UT 

Battelle, LLC; One Bethel Valley Road; Oak Ridge, TN 37831. Deliveries will not be accepted on Fridays. 

Inside delivery is required. Inside delivery is defined as delivery into a Government controlled space as directed. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO 2511) which will be sent via e-mail. 

The department will notify the contractor when furnished material and print order are available. Contractor will 

confirm receipt of GPO Form 2511 and electronic files within 30 minutes after notification. 

The schedule begins upon receipt of GPO Form 2511 (print order) and furnished material. Complete production 

and delivery to be 10 work days after receipt of GPO Form 2511 (print order) and furnished material. 

Government will hold proofs for 1 work day. 

The ship/delivery date indicated on the print order is the date products must be received at Oak Ridge, TN. 

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs in a sufficient 

amount of time to meet the delivery schedule, the contractor may be deemed to have failed to make progress, and 

is subject to the termination for default clause. However, failure of the Government to terminate the contract for 

default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in 

accordance with the original production schedule allotted in the specifications. 

RECEIPT FOR DELIVERY: Contractor must furnish its own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers; total quantity delivered, number of cartons, and 

quantity per carton; date delivery made; and signature of the Government agent accepting delivery. The original 

copy of this receipt must accompany the contractor’s voucher for payment. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

 
Pocket Folders Page 9 of 12 

3566-S (8/17) 

RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must return all material furnished 

by the Government along with digital deliverables made by the contractor, together with one printed sample of 

each job, to the address listed under “Distribution”.

These materials must be packaged, properly labeled and returned separate from the entire job. The contractor 

must be able to produce a separate signed receipt for these materials at any time during the contract. 

All expenses incidental to the setup and maintenance of e-mail, pickup and return of proofs and furnishing sample 

copies must be borne by the contractor. 

 
Pocket Folders Page 10 of 12 

3566-S (8/17) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce 1 year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

 I. 

 A. (a) 5 

 (b) 7 

 (c) 25 

 B. (a) 2 

 (b) 2 

 (c) 15 

 
Pocket Folders Page 11 of 12 

3566-S (8/17) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. delivery at destination to Oak Ridge, Tennessee. 

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered. 

Prices must include the cost of all required materials and operations in accordance with these specifications. 

Bidder must make an entry in each of the spaces provided. 

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be 

declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per 100 rate. 

I. COMPLETE PRODUCT: Prices shall include the cost of all required materials and operations necessary for 

the complete production and delivery of the product listed in accordance with these specifications. 

A. Print Face Only before construction Pocket Folders: 

 (a) Makeready and/or Setup Charges ..................................... per order .............................. $__________ 

 (b) Running Charges, up to and including 500 copies .......... per 100 copies ..................... $__________ 

 (c) Running Charges, over 500 copies .................................. per 100 copies ..................... $__________ 

B. Print Face and Back before construction Pocket Folders: 

 (a) Makeready and/or Setup Charges ..................................... per order .............................. $__________ 

 (b) Running Charges, up to and including 500 copies .......... per 100 copies ..................... $__________ 

 (c) Running Charges, over 500 copies .................................. per 100 copies ..................... $__________ 

____________ 

(Initials) 

RETURN THIS PAGE TO RO COLUMBUS, OHIO 
Pocket Folders Page 12 of 12 

3566-S (8/17) 

SCHEDULE OF PRICES 

QUOTE SUBMISSION AND BIDDERS NAME AND SIGNATURE: Fill out and return two copies of all pages 

in “Section 4. - Schedule of Prices,” initial or sign each in the space provided. See Page 1 for instructions on how 

and where to submit quotation. 

Discounts are offered for payment as follows: ___ percent, _____________ calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Pub. 310.2). 

Bidder _________________________________________________________________________________ 

 

 _______________________________________________________________________________________ 

 (Street Address) (City) (State) (Zip Code) 

 

By ____________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 

 ___________________________________ ___________________________ ___________________ 

 (Person to be Contacted) (Telephone Number) (Fax Number) 

 

 ______________________________________ ____________________________________________ 

 (Contractor Code Number if Known) (e-mail address) 

 

 

 

SHIPMENT(S) WILL BE MADE FROM: City ______________________________ , State __________ 

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