1239-S (06/17)

Program 1239-S 

Title: Official Military Ceremonial Printed Materal AWARDED

Basis 

of 

Award

The Regal Press 

Norwood MA

Taylor/Navitor 

North Mankato MN

Unit Rate of Cost Unit Rate of Cost

I. 1. Invitations and Envelopes

 (a) Thermographic Printed Invitations in one ink color (5-3/8 x 4-1/4")

 (1) Makeready/Setup.........................................................................per invitation.......................................... 3 $ 25.00 $ 75.00 $ 25.00 $ 75.00

 (2) Run.........................................................................................per 1,000 copies...................................... 35 $ 33.58 $ 1,175.30 $ 66.93 $ 2,342.55

 (b) Additional Colors: Thermographic Printed Invitations in a color in addition to the color charged for under item 1. (a) 

 (1) Makeready/Setup.........................................................................per invitation.......................................... 4 $ 25.00 $ 100.00 $ 25.00 $ 100.00

 (2) Run.........................................................................................per 1,000 copies...................................... 35 $ 4.00 $ 140.00 $ 7.20 $ 252.00

 (c) Flat Printed Invitation in one ink color (5-3/8 x 4-1/4")

 (1) Makeready/Setup.........................................................................per invitation.......................................... 2 $ 25.00 $ 50.00 $ 25.00 $ 50.00

 (2) Run.........................................................................................per 1,000 copies...................................... 35 $ 28.79 $ 1,007.65 $ 66.93 $ 2,342.55

 (d) Additional Colors: Flat Printed Invitations in a color in addition to the color charged for under item 1. (c) 

 (1) Makeready/Setup.........................................................................per invitation.......................................... 3 $ 25.00 $ 75.00 $ 25.00 $ 75.00

 (2) Run.........................................................................................per 1,000 copies...................................... 35 $ 4.00 $ 140.00 $ 7.20 $ 252.00

 2. Note Paper or Stationary

 (a) Thermographic Printed Note Paper in one ink color (7 x 8-1/2")

 (1) Makeready/Setup.........................................................................per sheet............................................... 2 $ 25.00 $ 50.00 $ 25.00 $ 50.00

 (2) Run.........................................................................................per 1,000 copies...................................... 35 $ 28.88 $ 1,010.80 $ 25.55 $ 894.25

 (b) Thermographic Printed Note Paper in one ink color (8-1/2 x 11")

 (1) Makeready/Setup.........................................................................per sheet............................................... 1 $ 25.00 $ 25.00 $ 25.00 $ 25.00

 (2) Run.........................................................................................per 1,000 copies...................................... 35 $ 41.40 $ 1,449.00 $ 16.79 $ 587.65

 (c) Additional Colors: Thermograpic Note Paper or Staionary in a color in addition to the color charged for under item 2. (a) and (b)

 (1) Makeready/Setup.........................................................................per sheet............................................... 6 $ 25.00 $ 150.00 $ 25.00 $ 150.00

 (2) Run.........................................................................................per 1,000 copies...................................... 35 $ 4.25 $ 148.75 $ 7.20 $ 252.00

 (d) Flat Printed Note Paper in one ink color (7 x 8-1/2")

 (1) Makeready/Setup.........................................................................per sheet............................................... 2 $ 25.00 $ 50.00 $ 25.00 $ 50.00

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 28.88 $ 866.40 $ 25.55 $ 766.50

 (e) Flat Printed in one ink color (8-1/2 x 11")

 (1) Makeready/Setup.........................................................................per sheet............................................... 1 $ 25.00 $ 25.00 $ 25.00 $ 25.00

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 41.40 $ 1,242.00 $ 16.79 $ 503.70

 (f) Additional Colors: Flat Note Paper or Staionary in a color in addition to the color charged for under item 2. (d) and (e)

 (1) Makeready/Setup.........................................................................per sheet............................................... 2 $ 25.00 $ 50.00 $ 25.00 $ 50.00

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 4.25 $ 127.50 $ 7.20 $ 216.00

3. Place Cards 

 (a) Thermographic Printed Place Cards in one ink color 

 (1) Makeready/Setup.........................................................................per card................................................ 1 $ 25.00 $ 25.00 $ 25.00 $ 25.00

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 29.08 $ 872.40 $ 44.62 $ 1,338.60

 (b) Additional Colors: Thermographic Printed Place Cards in a color in addition to the color charged for under item 3. (a) 

 (1) Makeready/Setup.........................................................................per card................................................ 1 $ 30.00 $ 30.00 $ 25.00 $ 25.00

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 4.25 $ 127.50 $ 7.20 $ 216.00

II. ADDITIONAL OPERATIONS:

 (a) Thermographic Priniting Envelopes in a single ink color per envelope

 (1) Makeready/Setup.........................................................................per envelope........................................... 3 $ 30.30 $ 90.90 $ 25.00 $ 75.00

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 30.00 $ 900.00 $ 36.38 $ 1,091.40

 (b) Flat Printing Envelopes in a single ink color per envelope

 (1) Makeready/Setup.........................................................................per envelope........................................... 2 $ 30.30 $ 60.60 $ 25.00 $ 50.00

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 30.30 $ 909.00 $ 36.38 $ 1,091.40

 (c) Unprinted Envelope (4-3/8 x 5-3/4")

 (1) Makeready/Setup.................................................................................................................................. XXX

 (2) Run.........................................................................................per 1,000 copies...................................... 50 $ 33.75 $ 1,687.50 $ 23.94 $ 1,197.00

 (d) Unprinted Note Paper (7 x 8-1/2")

 (1) Makeready/Setup.................................................................................................................................. XXX

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 17.61 $ 528.30 $ 16.69 $ 500.70

 (e) Unprinted Stationary (8-1/2" x 11")

 (1) Makeready/Setup.................................................................................................................................. XXX

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 34.16 $ 1,024.80 $ 16.69 $ 500.70

 (f) Unprinted Envelope (4-3/4 x 7-3/8")

 (1) Makeready/Setup.................................................................................................................................. XXX

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 44.99 $ 1,349.70 $ 23.65 $ 709.50

 (g) Unprinted Envelope (4-3/8 x 9-1/2")

 (1) Makeready/Setup.................................................................................................................................. XXX

 (2) Run.........................................................................................per 1,000 copies...................................... 30 $ 61.43 $ 1,842.90 $ 23.65 $ 709.50

Contractor Total $ 17,406.00 $ -

Discount 2% - 20 $ 348.12 Net 30 $ -

Discounted Total $ 17,057.88
Program 1239-S Page 1 of 13

Specifications by LA

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Philadelphia, PA

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Official Military Ceremonial Printed Material

as requisitioned from the U.S. Government Publishing Office (GPO) by the

DLA Document Services

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning July 1, 2016 and ending June 30, 

2017, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the "Option 

to Extend the Term of the Contract" clause in Section 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Philadelphia, PA, time, on June 28, 

2016.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, 928 Jaymore Road Suite A-190, Southampton, PA 18966. Facsimile bids in 

response to this solicitation are permitted. Facsimile bids may be submitted directly to (215) 364-6479. The 

program number and bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation 

Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand delivered bids are to be 

taken to: GPO, 928 Jaymore Road Suite A-190, Southampton, PA 18966, between the hours of 9:00 a.m. and 4:00 

p.m., prevailing Philadelphia, PA, time, Monday through Friday.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available https://www.gpo.gov/gpo/abstracts/abstract.action?region=Philadelphia

For information of a technical nature, contact Lisa Adgerson at (215) 364-6465 x3, or via email 

ladgerson@gpo.gov.
Official Military Ceremonial Printed Material Page 2 of 13

1239-S (06/17)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)).

GPO CONTRACT TERMS: (GPO Publication 310.2) https://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level II.

(b) Finishing (item related) Attributes -- Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Average type dimension/Electronic Media/Camera 

Copy

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “Extensions of Contract 

Term” clause. See also “Economic Price Adjustment” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 
Official Military Ceremonial Printed Material Page 3 of 13

1239-S (06/17)

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from July 1, 2016 to June 30, 2017, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2016, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from July 1, 2016 through June 30, 2017 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall 

not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.
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1239-S (06/17)

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

WARRANTY: Contract Clause 15, “Warranty,” of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) is amended for the solicitation to the effect that the warranty period is 

EXTENDED from 120 days to one (1) calendar year from the date the check is tendered as final payment. All 

other provisions remain the same.

PAYMENT: Submit all vouchers via FAX utilizing the GPO barcode coversheet program application. 

Instructions for the GPO barcode coversheet program application can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Vouchers may also be mailed to: U.S. Government Publishing Office, Comptroller, Stop FMCE, Office of 

Financial Management, Washington, DC 20401.

When completing the billing invoices, contractor must include all requested information as outlined in GPO’s 

Billing Instruction (GPO Publication 300.3) http://www.gpo.gov/vendors/billing.htm. Contractor’s billing invoice 

must be itemized in accordance with the line items in the “Schedule of Prices.”
Official Military Ceremonial Printed Material Page 5 of 13

1239-S (06/17)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production by thermographic printing and flat printing of invitations, note 

paper, stationery, envelopes (printed and unprinted), and place cards used for official military ceremonies. 

Requirements includes multi-color thermographic and flat printing, exact packaging, labeling, and distribution.

TITLE: Official Military Ceremonial Printed Material

FREQUENCY OF ORDERS: Based on past performance, it is anticipated that approximately 10 to 15 orders 

will be placed per year for thermographic printing and flat printing of invitations, note paper, stationery, 

envelopes (printed and unprinted), and place cards.

QUANTITY: Approximately 25 to 100,000 copies, with an average of 35,000 copies.

TRIM SIZE:

Invitations: 5-3/8 x 4-1/4”

Envelopes: 4-3/8 x 5-3/4”

 4-3/4 x 7-3/8”

 4-1/8 x 9-1/2”

Note Paper: 7 x 8-1/2”

Stationary: 8-1/2 x 11” 

Place Cards: 5 x 2-1/16”

GOVERNMENT TO FURNISH: Electronic Media will be furnished as follows -

Platform: Various Macintoch and Windows operating systems.

Storage Media: CD-Rs and Adobe Acrobat Professional PDF files 

Software: Programs used will be Adobe InDesign, PageMaker, Illustrator, PhotoShop, and Corel Draw. Note: 

Current or near current versions of the above mentioned programs will be furnished. All software upgrades for 

specified applications which may occur during the term of the contract, must be supported by the contractor.

Files will be furnished in native application, PostScript format, and/or PDF format.

Ordering agency will provide via email.

Fonts: In most cases printer and screen fonts will be furnished embedded, as applicable. The contractor is 

cautioned that furnished fonts are the property of the Government and/or its originator. All furnished fonts are to 

be eliminated from the contractor’s archive immediately after completion of the contract.

GPO Form 952 “Desktop Publishing – Disk Information”, or equivalent information, will be provided with all 

files. 

Reprint copy to be used as camera copy.

The Government will furnish White 100% Fine Writing Paper (4-Star Eagle Watermark) equal to 

JCP Code D50, Property No.1181-9, size 34-1/2 x 44-1/2” (grain long), weight 230 lbs. per 1,000 sheets. Basis 

size 17 x 22”, 28 lbs. per 500 sheet. 
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1239-S (06/17)

*NOTE: The bidder is responsible for picking up the furnished stock at the Government Printing Office, 

Washington DC.

Supply of blue labels and selection certificates for shipping Departmental Random copies.

One reproduction proof, Form 905 (R. 6/03) with labeling and marking specifications. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to the GPO Contract Administrator. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government.

STOCK/PAPER:

Invitations and Place Cards: Strathmore Premium 130# DTC or equal.

Envelopes: 4-3/8 x 5-3/4” - Brilliant White 24 lb. 5-1/2 Bar Envelope

 4-3/4 x 7-3/8” - JCPD50 4 STAR PWM WHITE 100% Fine Writing 28#

 4-1/8 x 9-1/2” - JCPD50 4 STAR PWM WHITE 100% Fine Writing 28#

Note Paper: 7 x 8-1/2” JCPD50 4 STAR PWM WHITE 100% Fine Writing 28#

Stationary: 8-1/2 x 11” JCPD50 4 STAR PWM WHITE 100% Fine Writing 28#

PRINTING: 

Invitations, Note Paper, Stationary, and Place Cards: Print face only in one to four (with an average of two) 

Pantone inks. Printing must be thermographic or flat as indicated on the print order. Match Pantone number.

Envelopes: Print face only in one Pantone ink. Printing must be thermographic or flat printing as indicated on the 

print order. Match Pantone number.

*NOTE: Occasionally the agency will order unprinted Envelopes, Notepaper, or Stationary. These will be 

charged under II. Additional Operations

 

MARGINS: Adequate gripper margins throughout.
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1239-S (06/17)

BINDING: Trim four sides.

PACKING: Pack in shipping containers. Pallets are required. Maximum height of loaded pallet is 48 inches.

The quantity of boxes within a shipping container will be at the discretion of the contractor except for Navy 

orders for Note Paper and Invitations.

Containers for Navy and Air Force note paper orders will be comprised of one box of 500 sheets of printed note 

paper with 50 blank second sheets for Navy, 100 blank sheets for Army, 250 blank sheets for Air Force, at 

bottom, and one box of 500 envelopes. Containers for Navy and Air Force invitations will include one box of 250 

invitations and one box of 250 envelopes. Orders for the Army will have envelopes and invitations or note paper 

packed separately unless otherwise indicated on the print order

LABELING AND MARKING (Package and/or Container label): 

Reproduce shipping container label from furnished repro, fill in appropriate blanks and attach to shipping 

containers. 

NOTE (Navy orders only): Use yellow labels for "Replenishment" material, green labels for "Distribution" 

material, and white labels for "New" or "Returned" material. Label color will be specified on the print order.

Labels on Army, *Air Force boxes will identify the item and quantity, e.g., "2 star printed (singular) invitation, 

250 each." Shipping container labels will specify the quantity of boxes within a container, a description of the 

item and the quantity per box, e.g., "Contents: 2 star printed (singular) invitations, 4 boxes, (250/box)."

*Air Force boxes will show stock number as well.

Navy orders will be marked with more specific information as shown below. Boxes refer to initial packaging unit 

and container refers to a larger box containing multiple boxes of items. (See above for color.)

Containers and invitation boxes:

STOCK NUMBER___________________________

CONTROL NUMBER____________________________

UNIT OF ISSUE ____________________________

DESCRIPTION OF ITEM____________________________

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered, 

and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

3,201 - 10,000 80 

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all 

shipping documents and sent in accordance with the distribution list to the destination receiving the largest 

shipment on orders for Army, Air Force, and Marine Corp. Navy copies must be sent to DLA Document 

Services, 700 Robbins Avenue, Building 4/D, Philadelphia, PA 19111-5094.
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1239-S (06/17)

A copy of the print order/specification and a signed Government-furnished certificate of selection, must be 

included.

A copy of the Government-furnished certificate must accompany the invoice sent to U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay I 

processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to execute a statement furnished by GPO certifying that copies were selected as 

directed. Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a 

consideration for award.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A copy of the print order must be included. U.S. 

Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers must be 

furnished with billing as evidence of mailing.

DISTRIBUTION:

 Deliver f.o.b. destination all shipments to St. Louis, MO.

 Mail/Ship f.o.b. contractor’s city the balance of each order.

Complete addresses and quantities will be furnished with each order.

All mailing shall be made at the most economical rate to the Government – reimbursable.

Contractor is required to apply the appropriate postage to each mailing. Contractor will be reimbursed for postage 

by submitting a properly completed postage service form (or equivalent) with billing invoice for payment.

All copies mailed must confirm to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail” as applicable.

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a 

single destination are to be mailed by reimbursable parcel post unless otherwise instructed. Government bills of 

lading will be furnished by the GPO for all shipments requiring a bill of lading. The contractor must combine on 

one bill of lading (and a continuation sheet, if required) all orders scheduled for shipment to a single destination 

on the same day.

Ship by traceable means: Registered Mail or Signature Service if by freight. No deviations from shipping 

instructions will be permitted.

All expenses incidental to picking up and/or returning materials and furnishing sample copies must be borne by 

the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Furnished material must be picked up from and delivered to various addresses in the Washington, DC and 

Philadelphia, PA areas.
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1239-S (06/17)

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

The ship/delivery date indicated on the print order is the date products ordered for shipping/mailing f.o.b. 

contractor’s city must be picked up by small package carrier or delivered to the post office.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.
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1239-S (06/17)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered under this contract for a like period of time.

The following item designations correspond to those listed in the "Schedule of Prices".

 (1) (2) 

I. 1. (a) 3 35 

(b) 4 35 

 (c) 2 35 

 (d) 3 35 

2. (a) 2 35 

(b) 1 35 

(c) 6 35 

 (d) 2 30 

(e) 1 30 

 (f) 2 30 

3. (a) 1 30 

(b) 1 30 

II. (a) 3 30

(b) 2 30

(c) _X_ 50

 (d) _X_ 30

(e) _X_ 30

 (f) _X_ 30

(g) _X_ 30
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1239-S (06/17)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination all shipments to St. Louis, MO and f.o.b. contractor’s city for all other 

mailing/shipments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government.

Contractor’s billing invoice must be itemized in accordance with the line items in the “Scheduled of Prices.”

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the per 1,000 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production packing and distribution of the product listed in accordance with these 

specifications.

 Makeready Running Per

 and/or Setup 1,000 Copies

 (1) (2)

1. Invitations and Envelopes.

(a) Thermographic 

Printed Invitation in one ink color

(5-3/8 x 4-1/4")............................. per invitation.....................$____________ $____________

(b) Additional Colors: Thermographic 

 Printing Invitations in a color in

 addition to the color charged 

for under item 1. (a)..................... per invitation......................$____________ $____________

(c) Flat

Printed Invitation in one ink color

(5-3/8 x 4-1/4")............................. per invitation.....................$____________ $____________

Note: Printings of envelopes, if required, are to be charged under II. (a) and (b), as applicable.

 _________________

 (Initials)
Official Military Ceremonial Printed Material Page 12 of 13

1239-S (06/17)

Makeready Running Per

 and/or Setup 1,000 Copies

 (1) (2)

(d) Additional Colors: Flat

 Printing Invitations in a color in

 addition to the color charged 

for under item 1. (c).................. per invitation.........................$____________ $____________

2. Note Paper or Stationary

(a) Thermographic 

Printed Note Paper in one ink color

(7 x 8-1/2”)............................... per sheet...............................$____________ $____________

(b) Thermographic 

Printed Stationary in one ink color

(8-1/2 x 11”)............................. per sheet...............................$____________ $____________

 (c) Additional Colors: Thermographic

 Printing Note Paper or Stationary in a color in

 addition to the color charged 

for under item 2. (a) and (b).....per sheet................................$____________ $____________

(d) Flat Printed Note Paper

in one ink color (7 x 8-1/2”)......per sheet...............................$____________ $____________

(e) Flat Printed Stationary

 in one ink color (8-1/2 x 11”).....per sheet...............................$____________ $____________

 (f) Additional Colors: Flat Note Paper

 Or Flat Stationary in a color in

 addition to the color charged for 

under item 2. (d) and (e).........per sheet................................$____________ $____________

3. Place Cards 

 (a) Thermographic

 Printed Place Card in one ink 

color............................................per card...............................$____________ $____________

 (b) Additional Colors: Thermographic

 Printing Place Card in a color in

 addition to the color charged for 

under item 3. (a)...................per card................................$____________ $____________

Note: Printings of envelopes, if required, are to be charged under II. (a) and (b), as applicable.

 _________________

 (Initials)
Official Military Ceremonial Printed Material Page 13 of 13

1239-S (06/17)

II. ADDITIONAL OPERATIONS:

 Makeready Running Per

 and/or Setup 1,000 Copies

 (1) (2)

 (a) Thermographic Printing Envelopes in 

 a single ink color...........................per envelope............................$____________ $____________

 (b) Flat Printing Envelopes in 

 a single ink color...........................per envelope............................$____________ $____________

 (c) Unprinted Envelopes

(4-3/8 x 5-3/4").........................................................................................$ XXXXX $____________

 (d) Unprinted Note Paper 

 (7 x 8-1/2") ...........................................................................................$ XXXXX $____________

 (e) Unprinted Stationary

 (8-1/2 x 11") .............................................................................................$ XXXXX $____________

 (f) Unprinted Envelopes 

 (4-3/4 x 7-3/8") ......................................................................................$ XXXXX $____________

 (g) Unprinted Envelopes 

 (4-1/8 x 9-1/2") ....................................................................................$ XXXXX $____________

.

INSTRUCTIONS FOR BID SUBMISSION: Fill out "Section 4. - Schedule of Prices," initialing or signing each 

page in the space(s) provided. Submit two copies (original and one exact duplicate) of the "Schedule of Prices" 

with two parts (1 and 2) or copies of the GPO Form 910 "Bid" form. Do not enter bid prices on GPO form 910; 

prices entered in the "Schedule of Prices" will prevail.

Bidder_____________________________________________________________________________________

___________________________________________________________________________________________

(City - State)

By_________________________________________________________________________________________

(Signature and title of person authorized to sign this bid)

___________________________________________________________________________________________

(Person to be contacted) (Telephone Number)

BIDDERS THAT ACCESS THE SPECIFICATIONS FOR THIS SOLICITATION VIA THE INTERNET 

MUST ACCESS THE GPO FORM 910 “BID” FROM THE GPO WEBSITE ADDRESS

www.access.gpo.gov/procurement/bids910.pdf AND SUBMIT ALONG WITH THE SCHEDULE OF PRICES 

AS REQUESTED BY THESE SPECIFICATIONS.

Sample Bid Envelope

In order to ensure proper processing of all bids, the Following information is required on all bid envelopes.

Program: 1239-S

From:________________

Address: _____________

_____________

Check Appropriate:

___ Bid Enclosed

___ No Bid

U. S GOVERNMENT PRINTING OFFICE

928 JAYMORE ROAD, SUITE A-190

SOUTHAMPTON, PA 18966-3820

Bids will be received

Until June 28, 2016

At 2:00 p.m., EST.

Apply 

Postage