Program: 0061‐S

Term: Date of Award to August 31, 2024

Title: USDA Folders (Kit/Pocket, Award Certificate, and Presentation)

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT 

I. PREPRESS:

(a) PDF Soft Proof..............................................per file....................................... 11 $12.00 $132.00 $

(b) G7 Inkjet Proof............................................per folder................................... 1 $105.00 $105.00 $

(c) Construction samples................................per set........................................ 3 $75.00 $225.00 $

(d) Die‐strike or foil stamped sample...........per sample................................. 5 $175.00 $875.00 $

(e) System Timework........................................per hour..................................... 1 $75.00 $75.00 $

II. PRINTING AND CONSTRUCTION:

(a) Kit/Pocket Folder: Printing in two (2) Pantone colors, Including coating and construction................................per folder...................

(1) Makeready and/or Setup 1 $529.00 $529.00 $3

(2) Running Per 1,000 Copies 10 $336.00 $3,360.00 $3

(b) Kit/Pocket Folder: Printing in four color process, Including coating and construction...............................................................per folder....................

(1) Makeready and/or Setup 1 $529.00 $529.00 $4

(2) Running Per 1,000 Copies 1 $375.00 $375.00 $3

(c) Award Certificate, and Presentation folders: Stamping in Gold Foil, Including construction............................................per folder......................

(1) Makeready and/or Setup 12 $282.00 $3,384.00 $

(2) Running Per 1,000 Copies 14 $1,002.00 $14,028.00 $8

III. ADDITIONAL OPERATIONS:

(a) Die Creation............................................................per die....................... 3 $275.00 $825.00 $2

(b) Shrink‐film wrapping.............................................per package............... 952 $0.30 $285.60 

IV. PACKAGING AND DISTRIBUTION:

(a) Packing and sealing shipping containers...........per container............... 91 $3.00 $273.00 

(b) Palletizing................................................................per pallet..................... 1 $45.00 $45.00 $

CONTRACTOR SUBTOTALS $25,045.60 

DISCOUNT 0.00% $0.00 

DISCOUNTED TOTALS $25,045.60 

AWARDED

CUR

PRE

dba PRECISION LINE

Moberly, MO

PRECISION PRINTING INC.

Page 1 of 1
Program 061-S Page 1 of 17

Specifications by dll

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

USDA Folders (Kit/Pocket, Award Certificate, and Presentation)

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Department of Agriculture

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

August 31, 2024, plus up to four optional 12-month extension period (s) that may be added in accordance with the 

“OPTION TO EXTEND THE CONTRACT TERM” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC Time, on August 30, 2023 at the

U.S Government Publishing Office, Washington, DC.

BID SUBMISSION: Bidders must email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the subject 

line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date specified above will 

not be considered for award. This will not be a public bid opening.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, call David Love at (202) 512-0104 or email dlove@gpo.gov. 
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 2 of 17 

061-S (8/24) 

SECTION 1 - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level II

 (b) Finishing (item related) Attributes – Level II. 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs/Electronic Media/Magnesium Die/Sample

P-9. Solid and Screen Tint Color Match Pantone Matching System

P-10. Process Color Match O.K. Proofs/Electronic Media

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extensions added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT 

TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 3 of 17 

061-S (8/24) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to August 31, 2024, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2023, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor/subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractors’ facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet(s) 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 4 of 17

061-S (8/24)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through August 31, 2024, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 5 of 17 

061-S (8/24) 

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required), utilizing 

the GPO barcode coversheet program application, is the most efficient method of invoicing. Instruction for using 

this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Contractor’s billing invoice must be itemized in accordance with line items in the “SCHEDULE OF PRICES.”
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 6 of 17

061-S (8/24)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of folders requiring such operations as electronic prepress, 

printing, stamping, construction, packing, and distribution.

TITLE: USDA Folders (Kit/Pocket, Award Certificate, and Presentation)

FREQUENCY OF ORDERS: 

Kit/Pocket Folders – Approximately 1 or 2 orders per year

Award Certificate Folders – Approximately 2 to 10 orders per year

Presentation Folders – Approximately 1 or 2 orders per year

QUANTITY: 

Kit/Pocket Folders – Approximately 500 to 10,000 copies per order. 

Award Certificate Folders – Approximately 100 to 4,000 copies per order.

Presentation Folders – Approximately 100 to 3,000 copies per order.

TRIM SIZE:

Kit/Pocket Folders – 9 x 12” (finished size) 

Award Certificate Folders – 9-7/8 x 12” (finished size)

Presentation Folders – 9-3/4 x 12-1/4” (finished size)

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: IBM or compatible using Windows 10; 

Media: CD-R/RW, E-mail or FTP

Software: Adobe Acrobat 

All files will be created in current versions or near current versions of the above mentioned 

programs.

All platform system and software upgrades (for specified applications) which may 

occur during the term of the contract must be supported by the contractor. The 

contractor must provide the upgrades within one (1) month of notification by the 

Government.

Fonts: PDF Files will either be print–ready (with fonts embedded in PDF) or the required fonts 

will be furnished. All fonts used for this contract will be Adobe Type I and/or TrueType. 

The contractor is cautioned that the furnished fonts are the property of the Government 

and/or its contractors. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract.

Additional

Information: Files will be furnished in PDF.

Electronic media will include all illustrations and graphics furnished in place.

CMYK and Pantone will be used for color identification.

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished.
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 7 of 17

061-S (8/24)

Visual(s) of electronic files will be furnished. Visuals will show color breaks and are less than 100% to 

show bleeds.

One stamping die (magnesium die).

An Adobe Acrobat PDF file (current or near current version) of the Department seal and solid rule outline image 

(to be furnished at the beginning of the contract and held for use (if needed) throughout the term of the contract.)

Samples to be used as a guide, are available upon request.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications.

Contractor must be able to send and accept files electronically via a contractor-hosted File Transfer Protocol (FTP) 

server. Appropriate log-on instructions and protocol must be provided at time of award. The contractor must 

provide necessary security for the FTP, which at a minimum, must have a unique user ID and password.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required production image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

ordering agency as specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. Prior to making revisions, the contractor shall copy the furnished 

files and make all changes to the copy.

Digital deliverables: Upon completion of each order, the contractor must furnish final production native application 

files (digital deliverables) with the furnished material. The digital deliverables must be an exact representation of 

the final printed product and shall be returned on the same type of storage media as was originally furnished, unless 

otherwise specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified 

by the Government. (The Government will accept Adobe Acrobat Portable Document Format (PDF) files as digital 

deliverables when furnished by the Government.)

PROOFS: When ordered -

• Contractor to submit one “Press Quality” PDF “soft” proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof must indicate margins. PDF 

will be evaluated for text flow, image position, and margins. Proof will not be used for color match. 

PDF must be marked with the Program number / Print Order number along with a return name and E-Mail 

address.

• Inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides an option for 

high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), and meets 

or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future 

amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be 

achieved. 
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 8 of 17 

061-S (8/24) 

Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must 

contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control Strip 

2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on 

the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of 

minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs 

must contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match 

on press. Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

Pantone colors must be simulated on proofs and must be proofed separately on a digital color content, overlay, 

or inkjet proof. 

Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the 

product.

• Contractor may need to provide two (2) sets of die-strike samples on the actual production stock required. 

• Contractor may need to provide two (2) foil stamped samples on the actual production stock required. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.” 

CONSTRUCTION SAMPLES (NO PRINTING REQUIRED): When ordered -

The sample requirement for this contract is not less than two die cut construction samples (printing not required). 

Each sample shall be constructed as specified and must be of the size, kind, and quality that the contractor will 

furnish. Samples will be inspected and tested and must comply with the specifications as to construction, kind, and 

quality of materials.

Prior to the commencement of production of the contract production quantity, the contractor shall submit samples 

plus the furnished government material to: USDA, OC, 1400 Independence Avenue, SW, Room 444-A, 

Washington, DC 20250. Attn: Keith Bennett Ph: (202) 720-8180), email: Keith.Bennett@USDA.gov. 

The container and accompanying documentation shall be marked “COSTRUCTION SAMPLES” and shall include 

the GPO jacket number, purchase order number, program number, and print order number. The samples must be 

submitted in sufficient time to allow Government testing of the samples and production and shipment in accordance 

with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples. Approval or conditional approval 

shall not relieve the contractor from complying with the specifications and all other terms and conditions of the 

contract. A conditional approval shall state any further action required by the contractor. A notice of disapproval 

shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government. The Government will require the time specified above to inspect and test any additional samples 

required. 
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 9 of 17 

061-S (8/24) 

In the event that the samples are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to termination 

for default, provided however, that the failure of the Government to terminate the contract for default in such event 

shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping 

schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

The contractor shall not print/manufacture the final product prior to approval by the Government. Manufacture of 

the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will not be returned 

to the contractor. All costs, including the costs of all samples shall be included in the contract price for the 

production quantity. Manufacturer will correct errors that are the fault of the manufacturer at no additional cost to 

the Government. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

The contractor must not print prior to receipt of an “O.K. to Print”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. Government Paper Specification Standards No. 13: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf. 

All cover paper must have the grain parallel to the spine.

Kit /Pocket Folders 

White Coated One Side Cover (C1S), 12 pt. thickness, equal to JCP Code L70.

Award Certificate Folders

Colored Smooth and Embossed Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L21, to 

match Mohawk Carnival Linen, Forest Green Cover for color and finish.

Presentation Folders 

Colored Smooth and Embossed Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L21, to 

match Mohawk Carnival Felt, Forest Green Cover for color and finish.

PRINTING: GPO imprint is waived and must not print. Orders must be printed on a press capable of printing four 

colors in a single pass through the press (minimum four printing units).

Kit/Pocket Folders

Two-pocket kit folders print face only (before construction) either in 2 Pantone colors, or in four-color process. 

Some folders may have full ink coverage. Some type reverses out to white. After printing, coat the entire printed 

surface in a clear, non-yellowing aqueous coating.

MARGINS: Margins are as specified on the print order or furnished materials. Folders bleed on one to four sides.
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 10 of 17 

061-S (8/24) 

STAMPING: If required, contractor to create stamping media (magnesium die) from the furnished electronic file.

Award Certificate Folders and Presentation Folders 

Stamp the front panel with Department seal and solid rule outline in imitation gold foil. Match sample for gold foil.

Stamping image area on front panel is approximately 2-5/8 x 2-3/4”. Stamping image is centered left and right on 

the front panel. All Stamping must have solid impressions; no picking, pinholes, or filled letters. (Follow sample)

CONSTRUCTION: 

Kit/Pocket Folders

Folders include two inside horizontal pockets (4” deep) on the left and right side of the folder. Pockets are glued 

on the outside edge and open towards center with a “V” cut. All glue tabs must be 3/4” and glued inside finished 

product (no printing on glue tabs).

Pocket on left side will require diagonal business card slits. As indicated on the print order, either two slits (on the 

top left corner and bottom right corner of business card) OR four slits (on each corner of business card) will be 

required to hold one business card in place.

Fold from an overall flat size of 19-1/2 x 16” down to a finished size of 9 x 12”. Score on all folds. 

Award Certificate Folders 

As indicated on the Print Order, the back panel will require one of the following: 

• Four diagonal die-cut slits (each approximately 1” long) located approximately 1” from each corner of 

panel. 

• Four semicircle die-cut slits (each approximately 1”) located approximately 1” from each corner of panel. 

Diagonal slits and semicircle slits must be suitable for holding a document.

Fold from an overall flat size of 19-3/4 x 12” down to 9-7/8 x 12”. Score on all folds.

Presentation Folders 

Die-cut two slits (each 3-1/4” long) on the front panel: one slit is located approximately 3/16” from top edge of 

panel; one slit is located approximately 2-1/2” from top edge of panel. 

As indicated on the Print Order, the back panel will require one of the following: 

• Four diagonal die-cut slits (each approximately 1” long) located approximately 1-1/2” from each corner of 

panel. 

• Four semicircle die-cut slits (each approximately 1”) located approximately 1-1/4” from each corner of 

panel. 

Either Diagonal slits or semicircle slits must be suitable for holding a document.

Front flap panel is angle cut and includes a 3 x 1/4” lip (centered on flap) for insertion into one of the slits on the 

front panel for either closure or display.

Fold from an overall flat size of 22-1/4 x 12-1/4” down to 9-3/4 x 12-1/4”. Score on all folds.
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 11 of 17 

061-S (8/24) 

PACKING: Shrink-film wrap in units of 25, 50, or 100 folders, as specified on the print order. 

Pack suitable in shipping containers not to exceed 45 pounds when fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery/shipping process.

Pallets may be required. Pallets must be 40 x 48” with a four-way entry. 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from www.gpo.gov, fill in appropriate blanks, and attach to shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): 

All orders must be divided into equal sublots in accordance with the chart below. A random copy must be selected

from each sublot. Do not choose copies from the same general area in each sublot. The contractor will be

required to certify that copies were selected as directed using GPO Form 917-Certificate of Selection of

Random Copies (located on www.GPO.gov ). The random copies constitute a part of the total quantity ordered,

and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

 3,201 - 10,000 80

 10,001 - 35,000 125

 35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from www.GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list to the address as indicated on 

the print order. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor 

will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection 

of Random Copies which can be located on www.GPO.gov. Copies will be paid for at the running rate offered in 

the contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must be included 

with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 12 of 17 

061-S (8/24) 

DISTRIBUTION: Ship f.o.b. contractor’s city to approximately 1 to 5 addresses nationwide (including Alaska, 

Hawaii, U.S. Territories, and APO/FPO locations). Contractor must ship by small package common carrier.

Complete addresses and quantities will be furnished with each print order.

All shipping must be by traceable means. Contractor will be reimbursed for all shipping costs upon submission of 

appropriate shipping receipts with billing invoice for payment. 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a 

single destination are to be sent by reimbursable parcel post or small parcel carrier, whichever method is most 

economical to the Government, unless otherwise instructed.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order ships) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 61-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, shipping methods, and title of product. Contractor must be able to provide copies of all shipping receipts 

upon agency request.

Upon completion of each order digital deliverables are to be delivered electronically. If sample copies are 

requested then the Contractor will be reimbursed for necessary delivery costs.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Print order and furnished material will be provided via email or contractor-hosted FTP server.

No definite schedule for placement of orders can be predetermined.

PDF soft proofs must be emailed to the address specified on the print order. 

Inkjet Proofs, die-strike and foil stamped and construction samples must be delivered to and picked up from: USDA, 

OC, 1400 Independence Avenue, SW, Room 444-A, Washington, DC 20250. Attn: Keith Bennett Ph: (202) 720-

8180), email: Keith.Bennett@USDA.gov. 

Furnished electronic media and visuals must be returned with proofs, and construction samples, if required. 

The following schedule begins the workday after notification of the availability of Print Order and furnished 

material; the workday after notification will be the first workday of the schedule.

• All required proofs and/or construction samples must be submitted to the Government within two (2) 

workdays.

• Proofs and/or construction samples will be withheld no more than three (3) workdays from their receipt at the 

Department until they are made available for pickup (inkjet proofs); changes/OK to Print are received via 

email (PDF proofs); or, approval, conditional approval, or disapproval is received (construction samples) via 

email. (NOTE: The first workday after receipt of proofs/construction samples at the ordering agency is day 

one (1) of the hold time.) 

• Contractor must complete production within eight (8) workdays of receipt of “O.K. to Print” on proofs or 

receipt of approval on construction samples, as applicable.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. contractor city must 

be shipped to the destination(s) specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 13 of 17

061-S (8/24)

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel 

receiving the email or call will be unable to respond to questions of a technical nature or to transfer any inquiries.
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 14 of 17

061-S (8/24)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 11

(b) 1

(c) 3

(d) 5

(e) 1

II. (1) (2)

(a) 1 10

(b) 1 1

(c) 12 14

III. (a) 3

 (b) 952

IV. (a) 91

(b) 1
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 15 of 17

061-S (8/24)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor city.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with blank spaces, or with any 

obliteration, revision, or alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 1,000 will be prorated at the per-1,000 rate.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. PREPRESS:

(a) PDF Soft proof ................................................................................ per file..........................$ ___________

(b) G7 Inkjet proof .......................................................................... per folder .........................$ ___________

(c) Construction samples ....................................................................... per set .........................$ ___________

(d) Die-strike or foil stamped sample.............................................. per sample..........................$ ___________

(e) System Timework.......................................................................... per hour..........................$ ___________

Electronic prepress operations which cannot be properly classified under any other item shall be charged as 

“System Timework”. Any charges made under “System Timework” must be supported by a statement outlining 

in detail the operations for which payment is claimed. In case of dispute, the Contracting Officer reserves the 

right to be the final judge as to operations and/or number of hours chargeable.

_______________

(Initials)
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 16 of 17 

061-S (8/24) 

II. PRINTING AND CONSTRUCTION: Prices offered shall include the cost of all required materials and 

operations necessary (including paper) for the printing, stamping and construction of the products listed in 

accordance with these specifications.

 Makeready Running Per

and/or Setup 1,000 Copies 

(1) (2) 

(a) Kit/Pocket folder: 

Printing in two (2) Pantone colors, 

Including coating and construction ...................per folder..........................$____________ $ __________ 

(b) Kit/Pocket folder: 

Printing in four-color process,

Including coating and construction ...................per folder..........................$____________ $ __________ 

(c) Award Certificate, and Presentation folders:

Stamping in Gold Foil, 

Including construction.......................................per folder..........................$____________ $ __________ 

III. ADDITIONAL OPERATIONS:

(a) Die Creation ........................................................................per die.......................................... $ __________ 

(b) Shrink-film wrapping ................................................. per package.......................................... $ __________ 

IV. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the cost of 

packing; shipping containers; pallets; all necessary wrapping and packing materials; labeling and marking; and, 

complete distribution, in accordance with these specifications.

(a) Packing and sealing shipping containers...................per container.......................................... $ __________ 

(b) Palletizing........................................................................per pallet.......................................... $ __________ 

_______________

(Initials)
USDA Folders (Kit/Pocket, Award Certificate, and Presentation) Page 17 of 17 

061-S (8/24) 

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance period may result in 

expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By ________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________