Program 1831‐S  Term 2/1/2024 to 1/31/2025

TITLE:  Level 2 Color Printing

ITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT (per trim size unit):  Prices quoted shall include the cost of all

required materials and operations except those covered in Items II, III, & IV necessary

for the complete production and distribution of the production listed in accordance with

these specifications. Additional colors of ink on 4‐color process pages will be paid for

under "Additional Ink Colors" Items (a) (3) and (4), and (b) (3) and (4).

When an aqueous coating is ordered it will be paid for under "Additional Ink Colors"

Items (a) (3) and (4), and (b) (3) and (4).

(a) Category I

Per trim/page‐size unit

Black ink

(1) Makeready/Setup Charges 10 48.48 484.80 $        35.00 350.00 $               32.06 320.60 $       

(2) Per 1,000 Copies 25 18.24 456.00 $        17.50 437.50 $               15.20 380.00 $       

Each Additional Color of Ink

(3) Makeready/Setup Charges 24 65.94 1,582.56 $     65.00 1,560.00 $            65.94 1,582.56 $    

(4) Per 1,000 Copies 60 10.00 600.00 $        11.00 660.00 $               10.00 600.00 $       

4‐Color Process

(5) Makeready/Setup Charges 30 53.12 1,593.60 $     50.00 1,500.00 $            44.26 1,327.80 $    

(6) Per 1,000 Copies 75 46.58 3,493.50 $     32.00 2,400.00 $            38.81 2,910.75 $    

(b) Category II

Per trim/page‐size unit

Black ink

(1) Makeready/Setup Charges 2 38.93 77.86 $          35.00 70.00 $                 48.93 97.86 $         

(2) Per 1,000 Copies 30 9.30 279.00 $        8.00 240.00 $               7.75 232.50 $       

Each Additional Color of Ink

(3) Makeready/Setup Charges 5 48.94 244.70 $        45.00 225.00 $               48.94 244.70 $       

(4) Per 1,000 Copies 75 6.68 501.00 $        6.00 450.00 $               5.56 417.00 $       

4‐Color Process

(5) Makeready/Setup Charges 6 53.12 318.72 $        50.00 300.00 $               44.26 265.56 $       

(6) Per 1,000 Copies 90 12.86 1,157.40 $     9.00 810.00 $               10.29 926.10 $       

II. PROOFS:

(a) Digital content proof, per trim / page‐size unit 24 4.84 116.16 $        3.50 84.00 $                 3.45 82.80 $         

(b) Ink Jet G7 proof, per trim / page‐size unit 40 6.00 240.00 $        4.00 160.00 $               4.00 160.00 $       

(c) Timework 2 60.00 120.00 $        65.00 130.00 $               60.00 120.00 $       

III. PAPER:  Payment for all paper supplied by the contractor under the terms of these

specifications, as ordered on the individual print orders, will be based on the net

number of leaves furnished for the products ordered. The cost of any paper required for

make‐ready or running spoilage must be included in the prices quoted.

Composition of the net number of leaves will be based on the following:

Format A:  Each page size leaf

Format B and C:  Additional page size leaves will be allowed

(a) White Gloss‐Coated Text, 70 lb. and 80 lb.

Per 1,000 leaves 13 23.80 309.40 $        25.00 325.00 $               17.00 221.00 $       

(b) White No. 1 Gloss‐Coated Text, 100 lb.

Per 1,000 leaves 7 24.92 174.44 $        28.00 196.00 $               21.37 149.59 $       

(c) White Litho (Gloss) Coated Cover, 80 lb. and 100 lb.

Per 1,000 leaves 44 55.44 2,439.36 $     45.00 1,980.00 $            39.60 1,742.40 $    

(d) White No. 1 Coated Cover, Gloss Finish, 80 lb. and 100 lb.

Per 1,000 leaves 44 70.04 3,081.76 $     65.00 2,860.00 $            50.03 2,201.32 $    

(e) White Matte‐Coated Text, 70 lb. and 80 lb.

Per 1,000 leaves 2 23.80 47.60 $          25.00 50.00 $                 17.00 34.00 $         

IV. ADDITIONAL OPERATIONS:  The prices offered for each of the following operations must

include the cost of all required materials and operations.

(a) Shrink film packing, each package 2100 0.80 1,680.00 $     0.22 462.00 $               0.20 420.00 $       

(b) Saddle stitch binding, per 1,000 books 3 90.82 272.46 $        85.00 255.00 $               75.69 227.07 $       

(c) Adhesive (Perfect) binding, per 1,000 books 5 1710.00 8,550.00 $     750.00 3,750.00 $            1710.00 8,550.00 $    

(d) Score on fold, per 1,000 leaves 13 34.80 452.40 $        35.00 455.00 $               34.50 448.50 $       

(e) Folding (max. of nine folds), per 1,000 leaves 13 15.00 195.00 $        10.00 130.00 $               56.25 731.25 $       

(f) *Pocket folder die cutting and construction (includes business card slits)

*Note: Printing and paper for pocket folders will be paid for under I. "COMPLETE

PRODUCT" AND III. "PAPER", respectively.

(1) Makready/Setup including die cut 4 165.00 660.00 $        200.00 800.00 $               165.00 660.00 $       

(2) Running, per 1,000 folders 10 90.00 900.00 $        85.00 850.00 $               90.00 900.00 $       

(g) Soft Touch Lamination, 1.5 mil, per square foot 3900 0.2136 833.04 $        5.00 19,500.00 $         0.178 694.20 $       

CONTRACTOR TOTALS $ 30,860.76 $        40,989.50 $ 26,647.56

DISCOUNT 2.00% 2.00% NET $              ‐

DISCOUNTED TOTALS 10 days 30,860.76 $ 15 days 40,989.50 $         $ 26,647.56

Reviewed by:__________

AWARDED

SIMILAR/PREVIOUS

050‐72421

DT Investments Inc

dba

Beacon Printing Inc

25471

Parella Printing

dba

Pyramidprint & Graphics
Page 1 of 21 

Program 1831-S 

Specifications by FB 

Reviewed by RW

QUOTATION REQUEST 

U.S. GOVERNMENT PUBLISHING OFFICE 

 Northwest 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

 Level 2 Color Printing 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 Agencies within the Denver CO area 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2024 and 

ending January 31, 2025, plus up to four (4) optional 12-month extension period(s) that may be added in 

accordance with the "Option to Extend the Term of the Contract" clause in Section 1 of this contract. 

QUOTE OPENING: Quotes shall be opened at 2:00 p.m., prevailing Seattle, WA time, on January 9, 2024 

at the U.S. Government Publishing Office, Northwest. 

CONTRACTING METHOD: This contract is being advertised as, and shall be awarded as, a Small 

Purchase contract, in accordance with the U. S. Government Publishing Office Printing Procurement 

Regulation (PPR: GPO Publication 305.3), Chapter VII, Section 4. The sealed bidding terminology as used 

throughout these specifications is synonymous with their negotiated procurement counterparts unless 

specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1). 

QUOTE SUBMISSION: The physical office is no longer open. Based on this, bidders MUST submit 

email quotes to bidsnorthwest@gpo.gov for this solicitation. No other method of quote submission will 

be accepted at this time. 

The Program number and quote opening date must be specified in the subject line of the emailed quote 

submission. Quotes received after 2:00 PM, prevailing Seattle time on the quote opening date specified 

above will not be considered for award. 

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed quote including, but 

not limited to, the following – 

1. Illegibility of quote. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

 
Page 2 of 21 

Program 1831-S 

Level 2 Color Printing

3. The bidder’s email provider may have different size limitations for sending email; however, 

bidders are advised not to exceed GPO’s stated limit. 

4. When the email quote is received by GPO, it will remain unopened until the specified quote 

opening time. Government personnel will not validate receipt of the emailed quote prior to quote 

opening. GPO will use the prevailing time (specified as the local time zone) and the exact time 

that the email is received by GPO’s email server as the official time stamp for quote receipt at 

the specified location. 

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used 

in the manufacture of the products ordered under this contract must be located within a 70-mile radius of 

Denver, CO. 

CHANGES IN CONTRACT: Minor changes are scattered throughout. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contractpricing 

For information of a technical nature, contact GPO Northwest at 206-764-3726 or 

infonorthwest@gpo.gov. 

 
Page 3 of 21 

Program 1831-S 

Level 2 Color Printing

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Request for Quotation will be subject 

to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance 

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 

9-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level II. 

 (b) Finishing (item related) Attributes -- Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Special Instructions: In the event that the Government waives the inspection of press sheets, the following 

listed alternate standards (in order of precedence) shall become the Specified Standards: 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheets 

P-8. Halftone Match (Single Impression) O.K. Press Sheets 

P-9. Solid and Screen Tint Color Match O.K. Press Sheets 

P-10. Process Color Match O.K. Press Sheets 

Special Instructions: In the event that the Government waives the inspection of press sheets, the following 

listed alternate standards (in order of precedence) shall become the Specified Standards: 

 
Page 4 of 21 

Program 1831-S 

Level 2 Color Printing

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs/Average Type Dimension/Electronic Media 

P-8. Halftone Match (Single and Double Impression) Approved Proofs/Electronic Media 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

P-10. Process Color Match Approved Proofs/Electronic Media 

*Where electronic files are furnished, the Specified Standard in the absence of hard copy proofs and/or 

originals will be uniformity of image throughout the press run. 

SUBCONTRACTING: The predominant production function is printing. 

For clarification: the die cutting and construction of the pocket folders is considered a bindery operation 

under this contract and subcontracting of these functions is allowed. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend 

the term of this contract for a period of 12 months by written notice to the contractor not later than 30 days 

before the contract expires. If the Government exercises this option, the extended contract shall be 

considered to include this clause, except, the total duration of the contract may not exceed five (5) years as 

a result of, and including, any extension(s) added under this clause. Further extension may be negotiated 

under the "Extension of Contract Term" clause. See also "Economic Price Adjustment" for authorized 

pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to 

the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The 

first period will extend from February 1, 2024 to January 31, 2025, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the 

final period may vary. The first day of the second and any succeeding period(s) will be the effective date 

of the economic price adjustment for that period. 

 
Page 5 of 21 

Program 1831-S 

Level 2 Color Printing

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from 

the 12-month interval ending three (3) months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval 

ending October 31, 2023, called the base index. The percentage change (plus or minus) of the variable 

index from the base index will be the economic price adjustment for the period being considered for 

adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall 

apply the percentage increase or decrease against the total price of the invoice less reimbursable postage 

or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic 

price adjustment clause. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual print order for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from February 1, 2024 through January 31, 2025 

plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject 

to the terms and conditions of the contract. The contract shall control in the event of conflict with any print 

order. A print order shall be "issued" upon notification by the Government for purposes of the contract 

when it is electronically transmitted or otherwise physically furnished to the contractor in conformance 

with the schedule. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 
Page 6 of 21 

Program 1831-S 

Level 2 Color Printing

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination 

of responsibility by the Government. Failure to provide the requested information in the time specified by 

the Government may result in the Contracting Officer not having adequate information to reach an 

affirmative determination of responsibility. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items 

set forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit 

on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure this 

requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the "Ordering" clause 

of this contract. 

ESTIMATES: Contractor required to provide estimates to agency upon request. Estimates must be 

itemized in accordance with the line items in the “Schedule of Prices”. 

PAYMENT: Billing certification sheets for the work performed must be sent by the contractor to the 

ordering agency for examination and certification as to correctness of the billing as applicable to the work 

performed. 

The ordering agency is required to return the billing certification to the contractor within five (5) 

workdays of receipt. In addition, after certification a copy of the approved billing certification sheet and 

the accompanying print order is to be submitted by the agency and the contractor to the GPO Northwest 

office via email to infonorthwest@gpo.gov. 
Page 7 of 21 

Program 1831-S 

Level 2 Color Printing

After examination and certification by the ordering agency, contractor must submit their invoice to GPO. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of invoicing. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

NOTE: An agency may determine to waive the Billing Certification Requirement for their order(s). 

Contractor must confirm with the agency if the billing certification requirement is waived. 

 
Page 8 of 21 

Program 1831-S 

Level 2 Color Printing

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of books, pamphlets, posters, brochures, and pocket 

folders requiring such operations as electronic pre-press, proofing, printing, binding, packing, and 

distribution. 

TITLE: Level 2 Color Printing 

FREQUENCY OF ORDERS: Approximately 10 orders per year for Category #1 and 2 orders per year 

for Category #2. 

QUANTITY: Approximately 500 to 30,000 copies per order with most orders falling within 1,000 to 

5,000 copies per order. 

 Category #1: 500 to 9,999 copies 

 Category #2: 10,000 to 30,000 copies 

NUMBER OF PAGES: Approximately 1 to 50 pages per order (face only or face and back). Most 

orders will be one or two pages in the form of posters or brochures, or in the form of saddle stitch books. 

TRIM SIZE: Various trim sizes will be ordered and paid for in their respective “Format” classification 

as follows: 

 Format “A”: Pamphlets and Books – Up to and including 8-1/2” x 11”. 

 Format “B”: Cut Sheet (including posters, brochures) – Over 8-1/2” x 11” up to and including 11” 

x 17”. 

 Format “C”: Cut sheet (including posters, brochures, and pocket folders – 9” to 9-1/2” x 11-1/2” 

to 12” finished size.). – Over 11” x 17” up to and including 22” x 28.5”. 

GOVERNMENT TO FURNISH: Electronic media will be as follows: 

 Platforms: Macintosh OS or Windows 10 and newer. 

 Supplied Media: FTP upload; Email; CD-ROM; DVD; Thumb Drive. 

 Software: Adobe CC native software files in InDesign, Illustrator, Photoshop, and 

Acrobat PDF for layout reference only. 

 Photoshop 2023 (and newer), InDesign 2023 (and newer), Illustrator 2023 

(and newer), Acrobat Pro software is supplied via creative cloud. 

 Fonts: All printer and screen fonts will be furnished/embedded, as applicable. Type 

1 (printer and screen) fonts, True Type fonts, and Open Type fonts will be 

provided with each order. 

The contractor is cautioned that furnished fonts are the property of the 

Government and/or its originator. All furnished fonts are to be eliminated 

from the contractor’s archive immediately after completion of the contract. 

 
Page 9 of 21 

Program 1831-S 

Level 2 Color Printing

 Additional Information: No prepress functions (e.g., color correction, UCR/GCR, sharpening or 

other image enhancement) or procedures have been applied to supplied 

images. Colors will be provided in CYMK, Pantone spot color, and 

RGB. Files will be furnished in native application and/or PDF format. 

All necessary scans and graphics will be properly linked and in final 

position. Some files may be compressed using PKZip or similar 

compression software. Hard copy visuals output from furnished files may 

be furnished to be used as a reference only. CYMK and Pantone 

Matching System to be used for color identification. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried 

in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"Government to Furnish," necessary to produce the product(s) in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted, non-proprietary software 

FTP server. Appropriate log-on instructions and protocol must be provided at time of award. The contractor 

must provide necessary security for the FTP, which at a minimum, must have a unique user ID and 

password. 

The contractor must be able to download files electronically from a Government-hosted FTP site. 

CONSULTATION: It is anticipated that prior to placing a print order or during the course of production 

of an order, the agency may consult with the contractor over the telephone or face-to-face at the agency’s 

location regarding technical matters under the specifications involving electronic media. A majority of 

consultations will be limited to short telephone and/or person-to-person inquiries of a technical nature 

which will NOT require access to the contractor’s electronic prepress system (EPS). This level of 

consultation, which may occur frequently, shall be at no cost to the Government. 

NOTE: For more complex consultations related to electronic media, a system timework charge may be 

permitted. “System Timework” must be supported by a statement outlining in detail the operation for which 

payment is claimed. System Timework for up to three (3) hours for author’s alterations (AA’s) may be 

signed off by the agency on the billing certification. System Timework which exceeds three (3) hours or 

for other than AA’s will only be allowed under exceptional circumstances and must be specifically 

authorized by the Contracting Officer using a subsequent contract modification(s). In case of dispute, the 

Contracting Officer reserves the right to be the final judge as to the operation and/or number of hours 

chargeable under II.(c). 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check 

(preflight) of the furnished media and publishing files to assure correct output of the required 

reproduction image. Any errors, media damage, or data corruption that might interfere with proper file 

image processing must be reported to the ordering agency immediately upon discovery. 

The contractor will not receive additional compensation or time for common errors associated with the 

output of files. Common errors include, but are not limited to: 

 Color issues and shifts (RGB color data, no spot colors, loss of black plate) 

 
Page 10 of 21 

Program 1831-S 

Level 2 Color Printing

 Page integrity (text reflow or type substitution) 

 Errors associated with embedded graphics 

 Missing prepress features (e.g., bleeds, trim marks) 

 Loss of text characters from graphic elements 

 Defining proper file output selection for the imaging device being used. 

The contractor shall create/extend bleeds, create or alter any necessary trapping, set proper screen angles 

and screen frequency, define proper file output selection for the imaging device being utilized, and ensure 

that the black type is a solid black, NOT a process build. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

Contractor must provide final output with text equivalent to a minimum of 2400 dpi, and all flat-tones, 

halftones (gray-scale and color) and illustrations/graphics 175-line screen or finer plus a RIP that provides 

an option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

Resolution that is enhanced or simulated by software will not be acceptable. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files 

(digital deliverables) with the furnished material. The digital deliverables must be an exact representation 

of the final printed product and shall be returned on the same type of storage media as was originally 

furnished. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless 

specified by the Government. NOTE: The Government will accept PDF files as digital deliverables when 

furnished by the Government. 

PROOFS: Three types of proofs. 

When ordered contractor to submit one (1) or two (2) sets (as specified) of proofs. A charge will be 

allowed per proof requested. 

When requested by the agency the contractor to keep an extra copy of proof. If the agency approves the 

proof that was mailed to the agency they may respond with an emailed approval rather than mailing the 

proof back to the contractor. 

DIGITAL CONTENT PROOFS: One (1) set of digital color content proofs. Direct to plate must be used 

to produce the final product with a minimum resolution of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the 

product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and 

back, trimmed and folded to the finished size of the product, as applicable. 

 
Page 11 of 21 

Program 1831-S 

Level 2 Color Printing

And/Or HIGH RESOLUTION PROOFS: One (1) set of digital one-piece composite laminated halftone 

proofs on the actual production stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final 

Proof) with a minimum resolution of 2400 x 2400 dpi. 

At contractor’s option, one (1) set of inkjet proofs that are G7 profiled and use pigment-based inks may be 

submitted in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides 

an option for high quality color matching such as Device Links Technology and/or ICC Profiles 

Technology, and meets or exceeds industry tolerance to ISO 12647-7 standard for Graphic Technology (as 

of 2016 and future amendments) must be utilized. Proofs must be ripped and sent at plate resolution 

(minimum of 2400 x 2400 dpi). If using a 1 bit tiff, the tiff must be made at a minimum of 2400 dpi. Output 

must be a minimum of 2400 x 1200 dpi on a GRACoL or SWOP certified proofing media. Proofs must 

contain both of the following to be evaluated for accuracy: 3-tier color control strip: IDEAlliance ISO 

12647-7 2013(i1), and the GPO Resolution target found at: www.gpo.gov/gporestarget.pdf. NOTE: If a 

contractor chooses this proof option, prior evaluation and approval of this proofing method must be 

provided by GPO, Quality Control for Published Products, to ensure that the final product will be produced 

in accordance with contract specifications. See instructions at: https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. 

Failure to obtain this evaluation and approval may be cause for the job to be rejected should the final product 

not match the proofs for color. 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink 

on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting 

of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated consecutively across the 

sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These 

proofs must contain all elements, be in press configuration, and indicate margins. Proofs will be used for 

color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

And/Or, when ordered, PDF “SOFT” PROOFS: Contractor to submit one “Press Quality” PDF soft proof 

(for content only) using the same Raster Image Processor (RIP) that will be used to produce the final 

printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will 

not be used for color match. 

No charges will be allowed for PDF soft proofs. 

The contractor is cautioned that these proofs must be made from the final digital files (used for this 

printing) that are to be delivered to the Government. 

Proofs must be clean, free of ink smudges, with all images clearly legible. Proofs must be identified with 

the jacket number, program number, print order number, and proof date. The contractor’s firm name must 

not appear on any proofs. 

Contractor must call the agency to confirm receipt of proof(s). 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the 

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this 

reproofing; such operations must be accomplished within the original production schedule allotted in the 

specifications. 
Page 12 of 21 

Program 1831-S 

Level 2 Color Printing

The contractor must not print prior to receipt of an “OK to Print.” 

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs by the 

date specified in the contract, the contractor shall be deemed to have failed to make delivery within the 

meaning of the default clause in which event this contract shall be subject to termination for default. 

However, failure of the Government to terminate the contract for default in such event shall not relieve 

the contractor of the responsibility to deliver the contract quantities in accordance with the original 

production schedule allotted in the specifications. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein 

or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 

13” dated September 2019. 

All paper used in an order must be of a uniform shade. 

TEXT AND POSTERS: 

 White Gloss-Coated Text, basis weight: 70 lbs. and 80 lbs. per 500 sheets, 25 x 38", equal to JCP 

Code A180. 

 White No. 1 Gloss-Coated Text, basis weight: 100 lbs. per 500 sheets, 25 x 38", equal to JCP 

Code A181. 

 White Litho (Gloss) Coated Cover, basis weight: 80 lbs. and 100 lbs. per 500 sheets, 20 x 26", 

equal to JCP Code L10. 

 White No. 1 Coated Cover, Gloss Finish, basis weight: 80 lbs. and 100 lbs. per 500 sheets, 20 x 

26", equal to JCP Code L11. 

 White Matte-Coated Text, basis weight: 70 lbs. and 80 lbs. per 500 sheets, 25 x 38", equal to JCP 

Code A240. 

Paper exceptions for A181: Note: Exception to Paper Specification Standards Under “Testing” – The 

acceptance criteria in Part 4 SHALL apply for Opacity ONLY. 

Soft Touch Lamination, 1.5 mil thick.

PRINTING: Print face only or head to head in one to four (including 4-color process) or more ink colors. 

Crossovers will routinely be required. 

When ordered, flood coat with an aqueous coating on products with a gloss or satin/matte finish as 

specified on the print order. When spot coverage is ordered the contractor will use a clear non-yellowing 

varnish with a gloss or satin/matte finish as specified on the print order. 

NOTE: Printing of 4-color process orders must be printed on a press capable of printing four colors in a 

single pass through the press (minimum four printing units). 

Contractor to match the final OK’d proofs or press sheets. 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the 

contractor’s plant for the purpose of establishing specified standards for use during the actual press run. 

Upon approval of the sheets, contractor is charged with maintaining those standards throughout the press 

run (within QATAP tolerances when applicable) and with discarding all makeready sheets that preceded 

approval. When a press sheet inspection is required, it will be specified on the individual print order. See 
Page 13 of 21 

Program 1831-S 

Level 2 Color Printing

GPO Publication 315.3 (Guidelines for Contractors Holding Press Sheet Inspections) issued January 

2015. 

NOTE: A press sheet inspection is for the purpose of setting specific standards that are to be maintained 

throughout the entire run. It does not constitute a prior approval of the entire run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed 

parallel to the press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must 

show areas consisting of 1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot 

gain scale; and gray balance patches for process color (if applicable). These areas must be repeated across 

the entire press sheet. 

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin 

overhead luminaries. The viewing conditions must conform to ISO 3664-2009; a viewing booth under 

controlled conditions with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must 

be provided. 

MARGINS: Margins as indicated on the print order or furnished electronic file. Copies may bleed one to 

four sides. It is anticipated that most, if not all, orders will bleed four sides. 

BINDING: As indicated on the print order. 

Various binding styles will be ordered as follows: 

 Saddle-wire stitch text, with or without separate cover, and trim flush on three sides. 

 Perfect bind text and wraparound cover, score and trim flush on three sides. 

 Folding (maximum of nine folds). 

POCKET FOLDERS (construction): Produce with 3” to 6” (specified on individual print order), 

pockets on the inside left and right with a die cut center relief feature between pockets. Die cut 3⁄4” wide 

glue tabs at the left and right. Fold to a finished size as specified on the individual print order. Score on all 

folds. Orders may require the contractor to die cut 2 or 4 business card slits on one of the pockets which 

are to be included in the pricing under IV. (f) in the contract’s “SCHEDULE OF PRICES”. Note: Printing 

costs will be charged under I. “COMPLETE PRODUCT” and paper will be charged under III. “Paper”. 

PACKING: When specified on the print order, shrink-film wrap in suitable units as indicated on print 

order, and pack in shipping containers. Each shipping container must not exceed 45 pounds when fully 

packed. Posters must be packed flat and have adequate packing to prevent damage in shipment. 

LABELING AND MARKING: Proof Label (GPO Form 892) must be filled in by the contractor and 

used on all proof packages. Each package must be clearly labeled with the GPO jacket, purchase order, 

and print order numbers, and the number or title of the product to which the proof(s) apply. 

When not provided with print order, contractor to download the proof label (GPO Form 892), located at: 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal 

sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not 

choose copies from the same general area in each sublot. The contractor will be required to certify that 
Page 14 of 21 

Program 1831-S 

Level 2 Color Printing

copies were selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located 

on GPO.gov). The random copies constitute a part of the total quantity ordered, and no additional charge 

will be allowed. 

Quantity Ordered Number of Sublots 

500 - 3,200 50 

3,201 - 10,000 80 

10,001 - 35,000 125 

35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 

2678-Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each 

affected container. This form can be downloaded from GPO.gov. The container and its contents shall be 

recorded separately on all shipping documents and sent in accordance with the distribution list to the 

agency. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be 

included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the 

certificate may result in delay in processing the invoice. 

DISTRIBUTION: Deliver f.o.b. destination to addresses in the Denver, Colorado area, see under 

“SCHEDULE”. The contractor will not be reimbursed for any deliveries within the Federal Motor Carrier 

Safety Administration (FMCSA) Commercial Zone of Denver and the municipalities of Golden and 

Boulder, Colorado. 

Orders may occasionally ship f.o.b. contractor’s city to several addresses outside of the Denver, Colorado 

metropolitan area. The contractor will be reimbursed as per most economical method of shipment at 

actual cost, unless a government shipping account number is provided. Complete addresses and quantities 

will be furnished with the print orders. 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same 

day to a single destination are to be sent by reimbursable parcel post or small parcel carrier, whichever 

method is most economical to the Government unless otherwise instructed. However, shipments to APO, 

FPO, and post office addresses, regardless of total weight of shipment, must be made by reimbursable 

U.S. Postal Service. Government bills of lading will be furnished by the GPO for all shipments requiring 

a bill of lading. The contractor must combine on one bill of lading (and a continuation sheet, if required) 

all orders scheduled for shipment to a single destination on the same day. 

SHIPPING CHARGES: When deliveries are subject to a special charge (i.e. “INSIDE DELIVERY”, 

LIFT-GATE SERVICE, PALLET JACK SERVICE, etc.) pursuant to regularly published tariffs duly 

filed with the Federal and/or State regulatory bodies governing the carrier, such separate charges shall be 

listed on the contractor’s voucher/invoice and will be paid for at actual cost. 

The contractor will be reimbursed by submitting a properly completed shipping receipt with the 

voucher/invoice for billing for all reimbursable items above. 
Page 15 of 21 

Program 1831-S 

Level 2 Color Printing

The majority of the orders will deliver, f.o.b. destination to the following addresses: 

Golden, CO 80401 

Denver, CO 80225 

Lakewood, CO 80228 

The ordering agency will be responsible for determining on each print order what the unique quantity of 

Superintendent of Documents quantities are to be. Email copy of the 2511 Form along with a copy of the 

product (or front cover if a book) to intenttopublish@gpo.gov . Response should be given within 4 hours. 

Add this quantity to the bottom of the 2511 form if they are ordering copies. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for shipping delivery. These 

receipts must include the GPO jacket; program; and print order numbers; total quantity shipped/delivered, 

number of cartons, and quantity per carton; date shipping/delivery made; and signature of the 

Government agent accepting shipment. The original copy of this receipt must accompany the contractor’s 

voucher for payment. 

For each order placed, contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to the agency email specified on print order. Call the agency to confirm 

receipt of documentation. The subject line of this message shall be "Distribution Notice for JACKET 

XXX-XXX, PROGRAM 1831s, PRINT ORDER XXXXX". The notice must provide all applicable 

tracking numbers, shipping/delivery method, and Title. Contractor must be able to provide copies of all 

delivery, mailing, and shipping receipts upon agency request. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs, and 

furnishing samples must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. 

Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 

2511). 

The Government will make arrangements to wrap or otherwise prepare the furnished material in 

preparation for delivery to the contractor’s plant. At the Government’s option, the print orders and 

furnished materials will be: picked up by the contractor, emailed to the contractor, or uploaded to the 

contractor’s FTP site. 

When ordered, contractor to deliver and pick up hard copy proofs (together with the furnished electronic 

media and reference materials) to the agency contact listed on the order. All packages containing proofs 

must be clearly marked on the outside as “PROOFS”, and contain the GPO jacket number, program 

number, print order number, and publication title. 

Contractor’s proof cover memo and information identifying a point of contact and their phone number at 

the contractor’s plant to be sent directly to the ordering agency by the contractor. Contractor’s standard 

“proof” label may be used (provided it contains full identification of the order) and includes a filled-out 

return bill of lading or similar document to be used by the agency for the return of the proofs. Reply by 

agency to contractor’s email will constitute return of proof. 
Page 16 of 21 

Program 1831-S 

Level 2 Color Printing

When a PDF proof is requested, email proofs to the ordering agency per instructions provided on each 

print order. Subject line of email must contain the word “PROOF”, and contain the GPO Jacket Number, 

Program Number, Print Order Number, and publication title. 

PROOF DELIVERY NOTIFICATION: The contractor must verify by phone call that the email is 

received when the proofs are emailed to the agency. In addition, if the proofs are not returned by the 

ordering agency within the specified time, the contractor must notify the agency that the proofs have not 

been returned. Contractor to include GPO program and print order numbers with all correspondence. 

No definite schedule for pickup of material can be predetermined. However, furnished material and 

proofs must be picked up from and delivered to the address listed under “Distribution”. 

Proofs will be withheld 2 to 5 workdays, respectively, from receipt by the agency until they are made 

available for pickup by the contractor. Note: The first workday after receipt of proofs by the agency is 

day one of the hold time. 

The contractor must notify the agency and GPO of the date and time the press sheet inspection can be 

performed. In order for proper arrangements to be made, notification must be given at least 1 to 2 

workday(s) prior to the inspection. Notify the GPO Northwest (206)764-3726 or by email 

infonorthwest@gpo.gov. Note: See Contract Clause, paragraph 14(e)(1), Inspections and Tests of GPO 

Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)). When supplies are 

not ready at the time specified by the contractor for inspection, the Contracting Officer may charge to the 

contractor the additional cost of the inspection. 

The schedule begins the workday after notification of the availability of furnished materials and print 

order. Complete production and delivery must be made within 10 to 20 workdays. An additional three 

days will be allowed when pocket folders or perfect binding are ordered. 

The ship/deliver date indicated on the print order is the date the products ordered must be delivered to the 

destination(s) within a 70 mile radius of Denver, Colorado. On shipments to other than the 70 mile radius 

of Denver, Colorado, shipment must be completed within seven additional workdays. 

The contractor must return all electronic media and reference materials furnished by the Government 

within ten (10) workdays of completion of the job. These materials must be packaged and returned 

separate from the entire job via traceable means. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will 

be furnished with the order or shortly thereafter. In the event such information is not received in due 

time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of 

failure to request such information. 

 
Page 17 of 21 

Program 1831-S 

Level 2 Color Printing

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest offer by applying the prices offered in the "Schedule of 

Prices" to the following units of production which are the estimated requirements to produce on years 

work under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the 

volume of work which may be ordered under this contract. 

The following item designations correspond to those listed in the "Schedule of Prices" 

 (1) (2) (3) (4) (5) (6) 

I. (a) 10 25 24 60 30 75 

(b) 2 30 5 75 6 90 

II. (a) 24 

(b) 40 

(c) 2 

III. (a) 13 

(b) 7 

(c) 44 

(d) 44 

(e) 2 

IV. (a) 2100 

(b) 3 

(c) 5 

(d) 13 

(e) 13 

 (1) (2) 

(f) 4 10 

(g) 3900 

 
Page 18 of 21 

Program 1831-S 

Level 2 Color Printing

SECTION 4.- SCHEDULE OF PRICES 

Bids offered are f.o.b. destination and f.o.b. contractor’s city. 

Offers for each item listed in its respective format group, as defined in Section 2.- Specifications, must 

include the cost of all required materials and operations in accordance with these specifications. 

Contractor must make an entry in each of the spaces provided. Quotes submitted with any obliteration, 

revision, or alteration of the order and manner of submitting offers, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if offeror intends to furnish individual items at no charge to 

the Government. 

Quotes submitted with NB (No Quote), NA (Not Applicable), or blank spaces for an item may be 

declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such 

action would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

For billing purposes, a Trim/Page-Size unit under Formats “A” and “B” is defined as 94 square inches. 

Text and covers on a product with trim size up to 5-1/2 x 8-1/2” will be billed at one half (1/2) a page size 

unit per leaf. 

Format B and C (cut sheets) – Will be paid at a rate determined by dividing the overall trim by 94 

square inches times the printed sides and multiplying the result times the respective makeready and 

running rates under I. “Complete Product”. (For pocket folders this will be determined by the flat 

(unconstructed size)). 

For orders that require bleeds the Trim/Page-Size unit will be determined by the size with the bleeds 

included. 

The prices below are for one printed pages not for a complete signature; for example, on a 16 page job if 

Page 3 prints in process color and all other pages print in black only you will only be allowed to charge 

for ONE page under four-color process. The remaining pages you will charge at the “Black ink” rate. 

Fractional parts will be prorated. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “Schedule of 

Prices”. 

 
Page 19 of 21 

Program 1831-S 

Level 2 Color Printing

I. COMPLETE PRODUCT (Per trim size unit): Prices quoted shall include the cost of all 

required materials and operations except those covered in Items II, III, & IV necessary for the 

complete production and distribution of the production listed in accordance with these 

specifications. Additional colors of ink on 4-color process pages will be paid for under 

“Additional Ink Colors” Items (a) (3) and (4), and (b) (3) and (4). 

When an aqueous coating is ordered it will be paid for under “Additional Ink Colors” Items (a) 

(3) and (4), and (b) (3) and (4).” 

 Each Additional 

 Black ink Color of Ink 4-Color Process 

 Makeready/ Per 1,000 Makeready/ Per 1,000 Makeready/ Per 1,000 

 Setup Charges Copies Setup Charges Copies Setup Charges Copies 

 (1) (2) (3) (4) (5) (6) 

(a) Category I 

Per trim/page-size unit 

 $_______ $_______ $_______ $_______ $_______ $_______ 

(b) Category II 

Per trim/page-size unit 

 $_______ $_______ $_______ $_______ $_______ $_______ 

II. PROOFS:

(a) Digital content proof, per trim / page-size unit $_____________ 

(b) Ink Jet G7 proof, per trim / page-size unit $_____________ 

(c) Timework $_____________ 

III. PAPER: Payment for all paper supplied by the contractor under the terms of these 

specifications, as ordered on the individual print orders, will be based on the net number of leaves 

furnished for the products ordered. The cost of any paper required for make-ready or running 

spoilage must be included in the prices quoted. 

Composition of the net number of leaves will be based on the following: 

Format A: Each page size leaf 

Format B and C: Additional page size leaves will be allowed 

 Per 1,000 Leaves 

(a) White Gloss-Coated Text, 70 lb. and 80 lb. $_____________ 

(b) White No. 1 Gloss-Coated Text, 100 lb. $_____________ 

(c) White Litho (Gloss) Coated Cover, 80 lb. and 100 lb. $_____________ 

(d) White No. 1 Coated Cover, Gloss Finish, 80 lb. and 100 lb. $_____________ 

(e) White Matte-Coated Text, 70 lb. and 80 lb. $_____________ 

_________________ 

(Initials)
Page 20 of 21 

Program 1831-S 

Level 2 Color Printing

IV. ADDITIONAL OPERATIONS: The prices offered for each of the following operations 

must include the cost of all required materials and operations. 

(a) Shrink film packing, each package $_____________ 

(b) Saddle stitch binding, per 1,000 books $_____________ 

(c) Adhesive (Perfect) binding, per 1,000 books $_____________ 

(d) Score on fold, per 1,000 leaves $_____________ 

(e) Folding (max. of nine folds), per 1,000 leaves $_____________ 

(f) *Pocket folder die cutting and construction (includes business card slits) 

(1) Makeready/Setup including die cut $_____________ 

(2) Running, per 1,000 folders $_____________ 

(g) Soft Touch Lamination, 1.5 mil, per square foot $_____________ 

*Note: Printing and paper for pocket folders will be paid for under I. “COMPLETE PRODUCT” AND 

III. “PAPER”, respectively. 

_________________ 

(Initials) 

 
Page 21 of 21 

Program 1831-S 

Level 2 Color Printing

My production facilities are located within the restricted area of production........________yes ________no 

SHIPMENT(S): Shipments will be made from: City _____________________, State ______________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for 

any additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________ 

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this quote 

is accepted within____________ calendar days (60 calendar days unless a different period is inserted by 

the offeror) from the date for receipt of quotes, to furnish the specified items at the price set opposite each 

item, delivered at the designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day quote acceptance period may result in expiration of the quote prior to 

award. 

OFFEROR’S NAME AND SIGNATURE: Unless specific written exception is taken, the offeror, by 

signing and submitting a quote, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms – Publication 310.2. When 

responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF 

PRICES,” including initialing/signing where indicated. Valid electronic signatures will be accepted in 

accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must be verifiable of 

the person authorized by the company to sign quotes. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Offeror______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

____________________________________________________________________________________ 

(Street Address) 

____________________________________________________________________________________ 

(City – State – Zip Code) 

By __________________________________________________________________________________ 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

____________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * ** * 

THIS SECTION FOR GPO USE ONLY

Contracting Officer Review________ Date_________ Certifier__________ Date__________