TITLE: PREGNANCY & CHILDBIRTH COIL‐BOUND BOOKS

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST 

1 COMPLETE PRODUCT

(a) Complete Product

1 Makeready and/or Setup 5 $325.00 $1,625.00 $1,728.00 $8,640.00 $26,540.00 $132,700.00 $2,500.00 $12,500.00 

2 Running Per 1,000 Copies 50 $3,780.00 $189,000.00 $2,030.00 $101,500.00 $132,700.00 $6,635,000.00 $2,245.00 $112,250.00 

CONTRACTOR TOTALS $190,625.00 $110,140.00 $6,767,700.00 $124,750.00 DISCOUNT 1.00% $1,906.25 5.00% $5,507.00 100.00% $6,767,700.00 1.00% $1,247.50 DISCOUNTED TOTALS $188,718.75 $104,633.00 $0.00 $123,502.50 

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT 

1 COMPLETE PRODUCT

(a) Complete Product

1 Makeready and/or Setup 5 $7,050.00 $35,250.00 $55.00 $275.00 $8,360.00 $41,800.00 $4,500.00 $22,500.00 

2 Running Per 1,000 Copies 50 $2,790.00 $139,500.00 $10,960.00 $548,000.00 $376.20 $18,810.00 $2,000.00 $100,000.00 

CONTRACTOR TOTALS $174,750.00 $548,275.00 $60,610.00 $122,500.00 

DISCOUNT 2.00% $3,495.00 0.00% $0.00 0.00% $0.00 1.00% $1,225.00 DISCOUNTED TOTALS $171,255.00 $548,275.00 $60,610.00 $121,275.00 

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

1 COMPLETE PRODUCT

(a) Complete Product

1 Makeready and/or Setup 5 $4,200.00 $21,000.00 $0.00 $0.00 $2,500.00 $12,500.00 $2,000.00 $10,000.00

2 Running Per 1,000 Copies 50 $2,124.00 $106,200.00 $2,600.00 $130,000.00 $23,482.00 $1,174,100.00 $1,898.00 $94,900.00

CONTRACTOR TOTALS $127,200.00 $130,000.00 $1,186,600.00 $104,900.00

DISCOUNT 0.25% $318.00 0.00% $0.00 2.00% $23,732.00 1.00% $1,049.00DISCOUNTED TOTALS $126,882.00 $130,000.00 $1,162,868.00 $103,851.00

Santa Monica, CA

CLEAR VISIONS

San Antonio, TX

COLONIAL PRINTING

Warwick, RI

JOHN ROBERTS COMPANY

Program Number 6724‐S R‐1 Term 03/05/2018 To 02/28/2019

A&W GRAPHICS BKR PRINTING 

GRAY GRAPHICS

IMAGE SQUARE

Dallas, TX Salt Lake City, UT 

PRODUCTION PRESS

Jacksonville, IL

Temple Hills, MD

MCDONALD & EUDY 

Bloomington, MN Titusville, FL

TAYLOR/CURTIS 1000 THUNDERBIRD PRESS WBC dba LITHEXCEL

Albuquerque, NM

Capitol Heights, MD Coon Rapids, MN
Program 6724-S R-1 (03/19) Page 1 of 12 

Specifications by RRM 

Reviewed by RT 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 San Antonio, Texas 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Pregnancy and Childbirth Coil-Bound Books 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 U.S. Army Medical Command 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning April 1, 2018 and ending March 31, 

2019 plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Dallas, TX time, on March 22, 2018. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242. Facsimile bids in response to this 

solicitation are permitted. Facsimile bids may be submitted directly to the GPO Dallas Regional Fax No. (214) 767-

4101. The program number and bid opening date must be specified with the bid. Refer to Facsimile Bids in 

Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read 

this publication as the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

Bidders, please note that this contract has been revised. Please re-familiarize yourself with all specifications. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, call Robert R. Martinez, at (210) 675-1480, ext. 1, or email rmartinez@gpo.gov.
Pregnancy and Childbirth Coil-Bound Books Page 2 of 12 

6724-S (03/19) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

All GPO publications referenced in these specifications are available on the internet via the GPO website, 

https://contractorconnection.gpo.gov/. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III 

(b) Finishing (item related) Attributes – Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O. K. Proof 

 Furnished Sample/Electronic Media 

P-9. Solid and Screen Tint Color Match O.K. Proof 

 Furnished Sample/Pantone Matching System 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from April, 1, 2018 through March 31, 2019 and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 
Pregnancy and Childbirth Coil-Bound Books Page 3 of 12 

6724-S (03/19) 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending December 31, 2017 called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

via teleconference, immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from April 1, 2018 through March 31, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 
Pregnancy and Childbirth Coil-Bound Books Page 4 of 12 

6724-S (03/19) 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
Pregnancy and Childbirth Coil-Bound Books Page 5 of 12 

6724-S (03/19) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of separate cover, coil-bound books requiring such operations as 

electronic prepress, proofing, printing, binding, packing and delivery. 

TITLE: Pregnancy and Childbirth Coil-Bound Books 

FREQUENCY OF ORDERS: Approximately 4-6 orders per year. 

QUANTITY: Approximately 10,000 books per order. 

NUMBER OF PAGES: 232 pages plus cover per order. 

TRIM SIZE: 6 x 9”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

 Platform: Windows (PC compatible). 

 Storage Media: CD-R. 

 Software: Files are furnished in native application. The cover is provided in both native application format 

and Portable Document Format in (PDF) and InDesign. 

All platform system and software upgrades (for specified applications) which may occur during 

the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts are furnished. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract. 

 Additional 

Information: Files will be furnished in PDF format and Adobe InDesign. 

 A visual of the furnished electronic files will be provided. 

 All graphics and illustrations will be furnished in place within electronic files. 

 Pantone Matching System (PMS) will be used for color identification. 

 GPO Form 952 (Desktop Publishing – Disk Information) will be furnished. 

 

Note: Cover is designed for perfect binding in the furnished digital file. Contractor is required to correct digital file to 

remove spine prior to printing or physically remove it after printing. 

Note: Digital file is set up as four-color process. Convert to a two-color file (black and purple (Pantone 266)). 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required production image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the agency 

Elaine Stuffel, (210) 466-2869, elaine.p.stuffel.civ@mail.mil within 24 hours of receipt of the Government furnished 

material. 
Pregnancy and Childbirth Coil-Bound Books Page 6 of 12 

6724-S (03/19) 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files which may include 

color corrections to digital furnished images. It is anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished. The Government will not 

accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any 

proprietary file formats other than those supplied, unless specified by the Government. (NOTE: Government will 

accept Adobe Acrobat Portable Document Format (PDF) files as digital deliverables when furnished by the 

Government). 

PROOFS: 

As indicated on the print order, provide two (2) sets of digital color content proofs. Direct to plate must be used to 

produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed and folded to the finished size of the product. 

In addition to digital content proofs, when indicated on the print order, provide two (2) sets of digital one-piece 

composite laminated halftone proofs on the actual production stock (Kodak Approval, Polaroid PolaProof, 

CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi. Proofs must contain color control 

bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. Control bars must be placed 

parallel to the press’s ink rollers and must show areas consisting of minimum 1/8” x 1/8” solid color patches; tint 

patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if applicable). These areas must 

be repeated consecutively across the sheet. Proofs must show dot structure. 

In lieu of digital one-piece laminated proofs, at contractor’s option, two (2) sets of inkjet proofs that are G7 profiled 

and use pigment-based inks. A proofing RIP that provides an option for high quality color matching such as Device 

Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-7 standard 

for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output must be a minimum of 720 x 

720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain the following color control strip to be 

evaluated for accuracy: IDEAlliance ISO 12647-7 (2009 or later). 

 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

Pantone colors may be substituted with a similar color (with the exception of process yellow) but may not be built out 

of the four process colors. (This requirement does not apply to inkjet proofs.) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf?sfvrsn=2

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the spine. 
Pregnancy and Childbirth Coil-Bound Books Page 7 of 12 

6724-S (03/19) 

Text: White Offset Book, basis weight 50 lbs., per 500 sheets, 25 x 38”, equal to JCP Code A60. 

Cover: White Coated One Side Cover (C1S), basis weight, 10 pt., equal to JCP Code L70.

PRINTING: Covers 1 and 4, and all text pages print black and purple (Pantone 266) consisting of type, lines, and 

illustrations, with approximately 9 to 11 blanks. 

Covers 2 and 3 are blank. 

Flood coat covers 1 and 4 with a non-yellowing gloss aqueous coating. Coating must be evenly applied with no 

trapped foreign particles or air bubbles 

MARGINS: Margins will be as indicated on the print order or furnished electronic media. Approximately 9 to 11 

pages bleed as thumb tabs. Bleeds must align. 

BINDING: Collate covers and text pages, coil bind on the left 9” side, using black plastic coil of suitable capacity. 

PACKING: Pack suitable in shipping containers not to exceed 40 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process. 

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent to the address specified on the print order. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay 

in processing the invoice. 

DISTRIBUTION: Deliver F.O.B. destination to: MEDCOM Warehouse, Attn: Bob Galarpe (210) 807-0072 or 

(210) 466-2869, Subsistence Street, Building 4192, Bay C, JBSA Fort Sam Houston, TX 78234. Inside delivery is 

required. 
Pregnancy and Childbirth Coil-Bound Books Page 8 of 12 

6724-S (03/19) 

Contractor must call 24 hours in advance to schedule delivery. Failure to schedule a delivery appointment will result 

in refusal of the shipment and redelivery at the contractor’s expense. The warehouse is not manned and a delivery 

appointment is required. 

Complete addresses and quantities will be furnished with the print orders. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 6724-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must 

provide all applicable tracking numbers, delivery/mailing/shipping methods, and title of product. Contractor must be 

able to provide copies of all delivery/mailing/shipping receipts upon agency request. 

Upon completion of each order, contractor must return all furnished materials and digital deliverables to: MEDCOM 

Warehouse, Attn: Bob Galarpe (210) 807-0072 or (210) 466-2869, Subsistence Street, Building 4192, Bay C, JBSA 

Fort Sam Houston, TX 78234. Inside delivery is required. 

All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies must be 

borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Print order will be emailed to the contractor. 

Furnished materials and two (2) digital content/high resolution (or inkjet) proofs must be picked up from and delivered 

to: U.S. Army Medical Command, Evidence Based Practice, 2748 Worth Road, Suite 26, JBSA Fort Sam Houston, 

TX 78234. 

Furnished electronic media and visual(s) must be returned with prior to production samples. 

No definite schedule for pickup of material/placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. 

 (NOTE: The first workday after receipt of proofs at the ordering agency is day one (1) of the hold time.) 

 Contractor must complete production and distribution within 18 workdays, after receipt of “O.K. To Print.”. 

 All proof and transit time is included in the schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destinations specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must email infosanantonio@gpo.gov. 
Pregnancy and Childbirth Coil-Bound Books Page 9 of 12 

6724-S (03/19) 

Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical nature or to transfer 

any inquiries. 
Pregnancy and Childbirth Coil-Bound Books Page 10 of 12 

6724-S (03/19) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

(1) (2) 

I. (a) 5 50 
Pregnancy and Childbirth Coil-Bound Books Page 11 of 12 

6724-S (03/19) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

(including proofs and paper) for the printing, binding, packing, and distribution of the product listed in accordance 

with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

(a) Complete product ........................................................................ $ ______________ $ _____________ 

 _________________ 

 (Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 

SHIPMENT(S): Shipments will be made from: City ________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 
Pregnancy and Childbirth Coil-Bound Books Page 12 of 12 

6724-S (03/19) 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms-Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder_______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

_____________________________________________________________________________________ 

 (Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code) 

 

By__________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 

_____________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

 

 

 

 (COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID). 

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THIS SECTION FOR GPO USE ONLY 

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________ 

 (Initials) (Initials) 

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