ITEM NO. DESCRIPTION UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. ELECTRONIC PREPRESS:

(a) System Timework............................................................. per hour 4 $50.00 $200.00 $65.00 $260.00 $75.00 $300.00 $125.00 $500.00 $100.00 $400.00 $0.00 $0.00

(b) Cover: Digital one-piece composite laminated halftone proof.... per complete cover 4 $5.00 $20.00 $60.00 $240.00 $50.00 $200.00 $125.00 $500.00 $150.00 $600.00 $1.25 $5.00

(c) Text: Digital color content.............................................per trim/page-size unit 672 $3.00 $2,016.00 $2.00 $1,344.00 $1.25 $840.00 $2.00 $1,344.00 $0.25 $168.00 $1.25 $840.00

II. PRINTING AND BINDING:

(a) Complete Cover: Printing cover in one ink color plus varnish

(1) Makeready and/or Setup....................................................per complete cover 4 $548.00 $2,192.00 $150.00 $600.00 $500.00 $2,000.00 $935.00 $3,740.00 $172.00 $688.00 $34.74 $138.96

(2) Running........................................................................per 1,000 copies 47 $112.85 $5,303.95 $140.00 $6,580.00 $250.00 $11,750.00 $58.00 $2,726.00 $106.40 $5,000.80 $119.49 $5,616.03

(b) Text pages: Printing in black ink..................................................... per page

(1) Makeready and/or Setup..............................................................per page 672 $18.37 $12,344.64 $5.00 $3,360.00 $5.25 $3,528.00 $32.00 $21,504.00 $5.03 $3,380.16 $6.05 $4,065.60

(2) Running............................................................per page per 1,000 copies 7,896 $5.89 $46,507.44 $6.75 $53,298.00 $4.23 $33,400.08 $3.90 $30,794.40 $4.95 $39,085.20 $4.61 $36,400.56

III. PACKING AND DISTRIBUTION:

1. Bulk ShipmentsPacking and sealing shipping containers....................................... per container 104 $2.00 $208.00 $2.00 $208.00 $4.00 $416.00 $1.25 $130.00 $2.00 $208.00 $1.05 $109.20

2. Mailed Shipments-

(a) Single copies (up to 200 leaves)................................................ per envelope 39,288 $0.50 $19,644.00 $0.24 $9,429.12 $0.25 $9,822.00 $0.25 $9,822.00 $0.91 $35,752.08 $0.61 $23,965.68

(b) Multiple copies (up to 200 leaves).............................................. per envelope 80 $1.00 $80.00 $0.50 $40.00 $0.50 $40.00 $1.25 $100.00 $4.00 $320.00 $0.00 $0.00

(c) Quantities over 200 leaves up to 14 lbs. ..................................per bag or bundle 140 $1.25 $175.00 $1.00 $140.00 $1.75 $245.00 $1.25 $175.00 $4.00 $560.00 $1.32 $184.80

(d) Quantities over 14 lbs. up to 25 lbs................................. per bundle or container 24 $1.50 $36.00 $2.00 $48.00 $2.50 $60.00 $1.50 $36.00 $4.50 $108.00 $0.00 $0.00

(e) Quantities over 25 lbs. up to 40 lbs............................................ per container 8 $1.75 $14.00 $3.00 $24.00 $3.50 $28.00 $1.50 $12.00 $5.00 $40.00 $1.58 $12.64

CONTRACTOR TOTALS $88,741.03 $75,571.12 $62,629.08 $71,383.40 $86,310.24 $71,338.47

DISCOUNT 2.00% $1,774.82 2.00% $1,511.42 1.00% $626.29 2.00% $1,427.67 2.00% $1,726.20 5.00% $3,566.92

DISCOUNTED TOTALS $86,966.21 $74,059.70 $62,002.79 $69,955.73 $84,584.04 $67,771.55

AWARDED

McCardle Printing Co.

Previous Similar

Program No 3222-S R1 Term 08/01/18 to 07/31/19

TITLE: The U.S. Army War College Quarterly Parameters

Gateway Press Inc.

Louisville, KY

Gray Graphics

Capitol Heights, MD

 BASIS OF 

AWARD 

The Strathmore Co.

Geneva, IL

Patterson Printing

Benton Harbor, MI

McDonald & Eudy Printers Inc.

Temple Hills, MD
Program 3222-S R1 Page 1 of 17

Specifications by: DP

Reviewed by: DR

U.S. GOVERNMENT PUBLISHING OFFICE

Philadelphia Regional Office

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

The U.S. Army War College Quarterly Parameters 

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Defense Logistics Agency (DLA), Data Production Operations, J67F, Philadelphia, PA

Single Award

Revision 1: The requirement for mailing f.o.b. contractor’s city is changed to f.o.b. contractor’s city reimbursable 

for mailing international and f.o.b. destination for domestic mailing.

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2018 and ending July

31, 2019 plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Philadelphia, PA time, on July 27, 2018.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Customer Services, Philadelphia Regional Office, Agency Procurement Facsimile Services, 

Southampton Office Park, 928 Jaymor Road, Suite A-190, Southampton, PA 18966-3820. Facsimile bids in 

response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO, Fax No. (215) 364-

6476 or 6479. The program number and bid opening date must be specified with the bid. Refer to Facsimile Bids 

in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. Hand delivered 

bids are to be taken to: GPO, Southampton Office Park, 928 Jaymor Road, Suite A-190, Southampton, PA 18966, 

between the hours of 9:00 a.m. and 4:00 p.m., prevailing Philadelphia, PA, time, Monday through Friday. The 

contractor is to follow the submission instructions in the Bid Submission/Opening area. If further instruction or 

assistance is required, call (215) 364-6465.

BIDDERS, PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, 

as applicable, all pages of SECTION 4. – SCHEDULE OF PRICES.

GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this publication as the 

applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Diane Peluso at 215-364-6465 x4 or email dpeluso@gpo.gov.
The U.S. Army War College Quarterly Parameters Page 2 of 17

3222-S R1 (07/19)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf.

SUBCONTRACTING: Subcontracting will not be permitted.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

 (a) Printing (page related) Attributes -- Level III.

 (b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

 (a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs/Average type dimension/

Electronic Media

P-8. Halftone Match (Single and Double Impression) Approved Proofs/Electronic media

P-9. Screen and Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM" 

clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
The U.S. Army War College Quarterly Parameters Page 3 of 17

3222-S R1 (07/19)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from August 1, 2018 through July 31, 2019, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2018, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

SECURITY WARNING: It is the contractor’s responsibility to properly safeguard personally identifiable 

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss 

of personally identifiable information. PII is “information which can be used to distinguish or trace an individual’s 

identity, such as their name, social security number, biometric records, etc., alone, or when combined with other 

personal or identifying information which is linked or linkable to a specific individual, such as date and place of 

birth, mother’s maiden name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but 

are not limited to:

(a) Personal identification number, such as passport number, driver’s license number, taxpayer 

identification number, or financial account or credit card number;

(b) Address information, such as street address or personal email address; and,

(c) Personal characteristics, including photographic image (especially of face or other distinguishing 

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, 

voice signature, facial geometry).

PRE-AWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site pre-award survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract.
The U.S. Army War College Quarterly Parameters Page 4 of 17

3222-S R1 (07/19)

PRE-AWARD SECURITY PLANS: The contractor being considered for award shall be required to submit their

proposal for the safeguarding and handling of the Government furnished mailing addresses via email within one (1)

workday after the review and confirm process for the ordering agency’s review for acceptance.

These proposed plans are subject to review and approval by the Government, and award will not be made prior to 

approval of same. The Government reserves the right to waive some or all of these plans.

The contractor shall operate and maintain an effective security system whereby materials used to perform the 

contract are manufactured and/or stored (e.g., while awaiting distribution or disposal) so as to ensure against theft 

and/or the unauthorized possession of the materials. Contractor is cautioned that Government provided information 

shall not be used for non-government business. Specifically, Government information shall not be used for the 

benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

1. The plan shall contain at a minimum how Government files (data) will be secured to prevent disclosure 

to a third party prior to and after termination of contract;

2. Explain how all accountable materials will be handled throughout all phases of production;

3. How the disposal of waste materials will be handled; and,

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this 

contract shall be adhered to by the contractor and/or subcontractor(s).

POST-AWARD CONFERENCE: The total requirements of the job as indicated in these specifications, will be 

reviewed by Government representatives with the contractor's representatives and the ordering agency at the GPO 

Philadelphia Regional Office or by conference call, at Government’s option, immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from August 1, 2018 through July 31, 2019 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any.
The U.S. Army War College Quarterly Parameters Page 5 of 17

3222-S R1 (07/19)

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this 

contract.

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 1-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED 

from 120 days to one calendar year from the date the check is tendered as final payment. All other provisions 

remain the same.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the 

penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.

PRIVACY ACT

(a) The contractor agrees:

(1) to comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act 

in the design, development, or operation of any system of records on individuals in order to accomplish an 

agency function when the contract specifically identifies (i) the system or systems of records and (ii) the 

work to be performed by the contractor in terms of any one or combination of the following: (A) design, 

(B) development, or (C) operation;

(2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in the 

proposed subcontract requires the design, development, or operation of a system of records on individuals 

to accomplish an agency function; and
The U.S. Army War College Quarterly Parameters Page 6 of 17

3222-S R1 (07/19)

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this 

contract which require the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where 

the violation concerns the design, development, or operation of a system of records on individuals to 

accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of 

the agency where the violation concerns the operation of a system of records on individuals to accomplish 

an agency function. For purposes of the Act when the contract is for the operation of a system of records 

on individuals to accomplish an agency function, the contractor and any employee of the contractor is 

considered to be an employee of the agency.

(c) The terms used in this clause have the following meanings:

(1) "Operation of a system of records" means performance of any of the activities associated with 

maintaining the system of records including the collection, use, and dissemination of records.

(2) "Record" means any item, collection or grouping of information about an individual that is 

maintained by an agency, including, but not limited to, his education, financial transactions, medical 

history, and criminal or employment history and that contains his name, or the identifying number, symbol, 

or other identifying particular assigned to the individual, such as a finger or voice print or a photograph.

(3) "System of records" on individuals means a group of any records under the control of any agency 

from which information is retrieved by the name of the individual or by some identifying number, symbol, 

or other identifying particular assigned to the individual.
The U.S. Army War College Quarterly Parameters Page 7 of 17

3222-S R1 (07/19)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of a separate-covered book requiring such operations as 

electronic prepress, printing, binding, packing, and distribution.

TITLE: The U.S. Army War College Quarterly Parameters.

FREQUENCY OF ORDERS: Quarterly (four orders per year).

QUANTITY: Approximately 11,000 to 12,500 copies per order.

NUMBER OF PAGES: Approximately 160 to 176 pages, plus cover, per order.

TRIM SIZE: 7 x 10”. 

GOVERNMENT TO FURNISH: 

Electronic Media will be furnished as follows:

Platform: IBM with Microsoft Windows 7.

Storage Media: CD-ROM.

Software: Adobe In-Design Creative Cloud 2018, Adobe Acrobat Pro DC, MS Excel 2013.

NOTE: All software upgrades (for specified applications) which may occur during the term of 

the contract, must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished/embedded, as applicable.

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract.

Additional 

Information: Files will be furnished as native application and/or print-ready PDF formats.

GPO Form 952 (Desktop Publishing - Disk Information).

Previously printed book as furnished visual.

Pantone Matching System will be used for color identification.

Distribution list in MS Excel format (not in zip code order). Password to be emailed.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

Government Publishing Office, Philadelphia Regional Office.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.
The U.S. Army War College Quarterly Parameters Page 8 of 17

3222-S R1 (07/19)

All halftones are to be 150-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Digital deliverables: Upon completion of each order, the contractor must furnish final production native application 

files (digital deliverables) with the furnished material. The digital deliverables must be an exact representation of 

the final printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

NOTE: The Government will accept PDF files as digital deliverables when furnished by the Government.

PROOFS:

Cover: One (1) set of digital one-piece composite laminated halftone proofs on the actual production stock (Kodak 

Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 dpi 

for covers.

At contractor’s option, (1) set of inkjet proofs that are G7 profiled and use pigment-based inks may be submitted in 

lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an option for high 

quality color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds 

industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future amendments) must be 

utilized. Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 dpi). If using a 1 bit tiff, the 

tiff must be made at a minimum of 2400 dpi. Output must be a minimum of 2400 x 1200 dpi on a GRACoL or 

SWOP certified proofing media. Proofs must contain both of the following to be evaluated for accuracy: 3-tier color 

control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution target found at 

www.gpo.gov/gporestarget.pdf. NOTE: At any point during the term of this contract, if a contractor chooses this 

proof option, prior evaluation and approval of this proofing method must be provided by GPO, Quality Control for 

Published Products, to ensure that the final product will be produced in accordance with contract specifications. See 

instructions at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and approval may be 

cause for the job to be rejected should the final product not match the proofs for color.

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Pantone colors may be substituted with a similar color (with the exception of process yellow) but may not be built 

out of the four process colors. If producing inkjet proofs, Pantone colors must be simulated on proofs and must be 

proofed separately on a digital color content, overlay, or inkjet proof.

Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the product. 

Half of draw down must show varnish or coating, as applicable.
The U.S. Army War College Quarterly Parameters Page 9 of 17

3222-S R1 (07/19)

Text: One (1) set of digital color content proofs for text pages. Direct to plate must be used to produce the final 

product with a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed and folded to the finished size of the product, as applicable. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “OK to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011.

Government Paper Specification Standards No. 12 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf?sfvrsn=2.

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine.

Covers: White Litho (Gloss) Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26", equal to JCP Code L10.

Text: White Offset Book, basis weight: 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60.

PRINTING: 

Covers: Covers 1, 2, 3, and 4 print head to head in one ink color, including spine, with halftones and reverse out 

text. Match Pantone number as indicated on the print order.

Text: Text pages print head to head in black ink with halftones scattered throughout.

Coating: After printing, coat the entire surface of Covers 1, 4, and spine with clear gloss varnish to prevent 

scratching and smearing.

MARGINS: Margins will be as indicated on the print order or furnished electronic media. Adequate gripper 

margins throughout. Covers 1, 4, and spine bleed all sides. Covers 2, 3, and text pages do not bleed.

BINDING: Perfect-bind text and wraparound cover; trim three sides.

Score along the entire 10” dimension, 1⁄4” from the binding edge.

PACKING: 

Bulk Shipments: Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during the delivery process.
The U.S. Army War College Quarterly Parameters Page 10 of 17

3222-S R1 (07/19)

Mailed Shipments: 

Insert single copies to domestic and foreign destinations and multiple copies (up to 200 leaves) into kraft envelopes

or suitable to meet USPS regulations.

Quantities over 200 leaves, up to 14 pounds, must be inserted into cushioned shipping bags or wrapped in shipping 

bundles. 

Quantities over 14 pounds, up to 25 pounds, must be wrapped in shipping bundles or packed in small shipping

containers.

Quantities over 25 pounds, up to 40 pounds, must be packed in shipping containers.

NOTE: Contractor will be required to pack mailed shipments as specified above for delivery to the US post office 

periodical permit location at: 66 W. Louther Street, Carlisle, PA 17013-9998 for the domestic copies.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as directed 

using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random copies 

constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent to the U.S. Army War College, 122 Forbes Avenue, Room B-02, Carlisle, PA 

17013-5050, ATTN: Point of contact per print order.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor 

will be required to certify that copies were selected as directed using GPO Form 917-Certificate of Selection of

Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the contractor's bid 

and their cost will not be a consideration for award. A copy of the Print Order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing.
The U.S. Army War College Quarterly Parameters Page 11 of 17

3222-S R1 (07/19)

DISTRIBUTION: 

Mail f.o.b. contractor's city to international destinations.

Deliver f.o.b. destination domestic mailed shipments to the designated post office in Carlisle, PA 17013-9998. 

The majority of copies on each order will be mailed to domestic and foreign destinations.

Deliver f.o.b. destination to the following addresses:

Approximately 600 to 900 copies (balance) to U.S. Army War College, 122 Forbes Avenue, Room B-02, Carlisle, 

PA 17013, ATTN: Point of contact on print order. 

Deliver 80 copies to: Command and Staff College, USMC (United States Marine Corps), 2076 South Street, 

Quantico, VA 22134-5129, ATTN: Operations.

Deliver 150 copies to: Defense Intelligence Agency, 7400 Pentagon, Washington, DC 20340, ATTN: Office of 

Communications (OCC).

Deliver 60 copies to: George Marshall Center, Unit 24502, ATTN: ECMC-CL, APO, AE 09053.

Deliver 50 copies to: Army Force Management School, 5501 21st Street, Building 247, Suite 1400, Fort Belvoir, 

VA 22060, ATTN: LTG (R) R.G. Trefry. 

Deliver 110 copies to: School of Advanced Military Studies, Eisenhower Hall, Room 271, 250 Gibbon Avenue, 

Fort Leavenworth, KS 66027-2314.

Ship f.o.b. destination to the following GPO addresses:

Ship 1 copy to: BAC (C+I) 1523-01

U.S. Government Publishing Office

Federal Depository Library Program

44 H Street, NW, Loading Dock

Mail Stop: FDLP

Washington, DC 20401

Item No. 0325-K

Ship 15 copies to: BAC (By-Law) 1525-01

Library of Congress

U.S./Anglo Division

U.S. Government Documents Section

101 Independence Avenue, SE

Washington, DC 20540-4274

Marked: Depository File Copies

Ship 260 copies to: BAC (SUBS) 1510-01

U.S. Government Publishing Office

Document Warehouse

8660 Cherry Lane Laurel

MD 20707-4986

M/F: Subscription Stock

Sub. Id No. PAR

Marked: Subscription Requisition No. and Jacket No. 
The U.S. Army War College Quarterly Parameters Page 12 of 17

3222-S R1 (07/19)

Complete addresses and quantities will be specified with each print order.

Deliveries must be made between the hours of 8:00 a.m. and 3:30 p.m. on standard Government workdays (i.e., 

Monday through Friday).

All domestic mailing shall be made at the postage paid USPS Periodicals rate. 

The contractor will mail using a permit imprint established and maintained by the ordering agency. The ordering

agency is responsible for the mailing permit application fee and the annual permit fees. The ordering agency is

responsible for all payments.

The contractor is required to fill in all applicable items on USPS form(s) and submit in duplicate to the entry post 

office. The post office will return a verified copy of USPS form(s) to the contractor. The contractor must 

immediately forward a copy to the ordering agency identifying the Program Number, Print Order, and Jacket 

Number as appropriate.

The contractor is cautioned that "Postage and Fees Paid" indicia may be used only for the purpose of mailing 

material produced under this contract.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic 

Mail" or "International Mail" as applicable. 

Contractor will be reimbursed for postage for the international mailing copies by submitting a properly completed 

Postal Service form (or equivalent) with the voucher for billing.

In accordance with United States Postal Service (USPS) regulations, the contractor will be required to run

distribution files on each order through the certification programs, such as the Coding Accuracy Support System

(CASS), links and/or database software, such as the National Change of Address (NCOA) Product for address

verification, as required. All related costs to perform this operation must be included in submitted bid pricing. No

additional reimbursement will be authorized.

NOTE: Contractor to provide file of bad addresses to the ordering agency to update address database.

Certificate of Conformance: When using Permit Imprint Mail the contractor must complete GPO Form 712 -

Certificate of Conformance (Rev. 10-15), and the appropriate mailing statement or statements supplied by USPS. A 

fillable GPO Form 712 Certificate of Conformance can be found at https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 3222-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must 

provide all applicable tracking numbers, delivery/mailing/shipping methods, and title of product. Contractor must 

be able to provide copies of all delivery/mailing/shipping receipts upon agency request.

Receipt for delivery: Contractor must furnish their own receipts for delivery. These receipts must include the GPO 

jacket, program, print order numbers, total quantity delivered, number of cartons, and quantity per carton, date 

delivery made, and signature of the Government agent accepting delivery. The original copy of this receipt must 

accompany the contractor's voucher for payment.

Upon completion of each order, all Government furnished materials must be returned to address and point of contact 

per print order.

Upon completion of each order, when applicable, digital deliverable must sent to address as per print order.
The U.S. Army War College Quarterly Parameters Page 13 of 17

3222-S R1 (07/19)

All expenses incidental to picking up and returning materials, as applicable, submitting proofs, and furnishing 

samples must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Furnished material and proofs must be picked up from and delivered to Carlisle, PA 17013. Contractor must call 

or email the point of contact on the print order to confirm receipt.

All packages containing proofs must be clearly marked on the outside as “PROOFS”, and contain the GPO Jacket 

Number, Requisition Number and Program/Print Order numbers, and publication title.

No definite schedule for pickup/placement of material can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Contractor must complete production and distribution within 20 workdays.

No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for revised 

proofs if contractor's errors are judged serious enough to require them. Proofs will be withheld no more than two 

(2) workdays from receipt at the ordering agency until are made available for pickup. NOTE: The first workday

after receipt of proofs to the ordering agency is day one of the hold time. 

All proof and transit time is included in the 20 workday schedule.

If revised proofs are required, contractor must submit them within two (2) workdays and pickup edited proofs within 

two (2) workdays.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified, and products ordered for mailing/shipping f.o.b. contractor’s city must be 

delivered to the post office or picked up by small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements 

by contacting the U.S. GPO Philadelphia Regional Office via email to infophiladelphia@gpo.gov (shared email) 

and by calling (215) 364-6465 or faxing to (215) 364-6476/6479.
The U.S. Army War College Quarterly Parameters Page 14 of 17

3222-S R1 (07/19)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work

which may be ordered for a like period of time.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

I. (a) 4

(b) 4

(c) 672

II. (a) 4 47

(b) 672 7,896

III. 1. 104

2. (a) 39,288

(b) 80

(c) 140

(d) 24

(e) 8
The U.S. Army War College Quarterly Parameters Page 15 of 17

3222-S R1 (07/19)

SECTION 4.- SCHEDULE OF PRICES

Bids offered are f.o.b. destination for all domestic mailing and bulk shipments and f.o.b. contractor’s city 

reimbursable for international mailing.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

Unless otherwise specified, no more than three blank pages shall be permitted at the end of the text.

A charge will be allowed for each text page, whether printed or blank. 

I. ELECTRONIC PREPRESS:

Electronic prepress operations which cannot be properly classified under any other item shall be charged as 

"System Timework". Any charge made under "System Timework" must be supported by a statement outlining 

in detail the operation for which payment is claimed. In case of dispute, the Contracting Officer reserves the 

right to be the final judge as to the operations and/or number of hours chargeable under item I(a).

(a) System Timework .......................................................................................per hour......................$________

(b) Cover: Digital one-piece composite laminated 

halftone proof ........................................................................... per complete cover......................$________

(c) Text: Digital color content .................................................. per trim/page-size unit......................$________

_________________

(Initials)
The U.S. Army War College Quarterly Parameters Page 16 of 17

3222-S R1 (07/19)

II. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

(including paper) for the printing and binding of the product listed in accordance with these specifications.

Cover - Two page-size leaves will be allowed for each complete cover. Prices offered must include the cost of 

paper for backstrip.

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(a) Complete Cover: Printing cover in

one ink color plus varnish .................................per complete cover........ $__________ $___________

(b) Text pages: Printing in black ink .....................................per page........ $__________ $___________

III. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of packing; envelopes, shipping bags, shipping bundles, and shipping containers; all necessary wrapping 

and packing materials; labeling and marking; NOCA/CASS verification; and complete distribution, in 

accordance with these specifications.

1. Bulk ShipmentsPacking and sealing shipping containers...................................................per container .................$________

2. Mailed Shipments-

(a) Single copies (up to 200 leaves).......................................................... per envelope .................$________

(b) Multiple Copies (up to 200 leaves)..................................................... per envelope .................$________

(c) Quantities over 200 leaves up to 14 lbs.........................................per bag or bundle .................$________

(d) Quantities over 14 lbs. up to 25 lbs......................................per bundle or container.................$________

(e) Quantities over 25 lbs. up to 40 lbs..................................................... per container .................$________

_________________

(Initials)
The U.S. Army War College Quarterly Parameters Page 17 of 17

3222-S R1 (07/19)

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city 

is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment 

is not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________

Initials

Contracting Officer: __________ Date: __________

Initials