TITLE: Space Mission and Miscellaneous Vinylcals

AGENCY: National Aeronautics and Space Administration

TERM: March 1, 2020 ending February 28, 2021

DOUGLASS SCREEN PRTG.

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

1 PREPRESS OPERATIONS:

 (a) Composition (backing sheet only)

per vinylcal------------------------------------------------- 24 40.00 960.00 50.00 1,200.00 N/C 0.00

 (b) PDF Soft Proof----------------per vinylcal------------- 20 40.00 800.00 25.00 500.00 N/C 0.00

 (c ) Inkjet proofs (face of vinylcal------------per vinylcal 60 75.00 4,500.00 50.00 3,000.00 231.06 13,863.60

 (d) Inkjet proof/digital one-off proof (backing sheet

------------------------------------per vinylcal 18 75.00 1,350.00 50.00 900.00 N/C 0.00

 (e ) Prior to Production Samples

per vinylcal/per 25 copies------------------------------- 112 175.00 19,600.00 50.00 5,600.00 231.06 25,878.72

II. PRINTING, CONSTRUCTION, PACKING, AND 

DISTRIBUTION

 (a) Printing in four-color process, including 

construction-------------------per vinylcal

-1 Makeready and/or Setup 50 1400.00 70,000.00 1200.00 60,000.00 1,481.94 74,097.00

-2 Running Per 1,000 Copies 477 75.00 35,775.00 175.00 83,475.00 78.88 37,625.76

 (b) Printing in a single ink color, including

construction ------------------per vinylcal

-1 Makeready and/or Setup 29 1300.00 37,700.00 700.00 20,300.00 1,314.62 38,123.98

-2 Running Per 1,000 Copies 859 60.00 51,540.00 165.00 141,735.00 60.55 52,012.45

 (c ) Printing in an additional color not charged for 

under line items II.(a) or (b)--------------------------

per color/per vinylcal

-1 Makeready and/or Setup 84 60.00 5,040.00 100.00 8,400.00 55.77 4,684.68

-2 Running Per 1,000 Copies 2,529 5.80 14,668.20 150.00 379,350.00 5.88 14,870.52

 (d) Clear ink coating-----------------------per vinylcal

-1 Makeready and/or Setup 46 60.00 2,760.00 100.00 4,600.00 55.77 2,565.42

-2 Running Per 1,000 Copies 709 5.80 4,112.20 50.00 35,450.00 5.88 4,168.92

 (e ) Laminating------------------------------per vinylcal

-1 Makeready and/or Setup 33 25.00 825.00 N/C 0.00 N/C 0.00

-2 Running Per 1,000 Copies 627 39.00 24,453.00 75.00 47,025.00 36.65 22,979.55

 (f) Printing on back of backing sheet in black ink

per vinylcal

-1 Makeready and/or Setup 71 60.00 4,260.00 100.00 7,100.00 55.77 3,959.67

-2 Running Per 1,000 Copies 1,259 8.00 10,072.00 150.00 188,850.00 7.97 10,034.23

III. PREMIUM PAYMENTS:

When suthorized, will apply to all items required

to produce the product ordered. 

Only authorized on requiredd "Accelerated 

Schedule"

Precentage increase------------------------------------ 20%

CONTRACTOR'S SUBTOTAL 288,415.40 987,485.00 304,864.50

PREMIUM PAYMENT 57,683.08 197,497.00 60,972.90

PERCENTAGE INCREASE 9% 5,191.48 20% 39,499.40 9% 5,487.56

SUBTOTAL PLUS PERCENTAGE INCREASE 293,606.88 1,026,984.40 310,352.06

DISCOUNT 0.50% 1,468.03 0.50% 5,134.92 0.50% 1,551.76

DISCOUNTED TOTALS 292,138.85 1,021,849.48 308,800.30

AWARDED

DOUGLASS SCREEN PRTG.INC.

Lakeland, FL.

CURRENT CONTRACTOR

Lakeland, FL

SERIGRAPHIC ARTS, INC.

Tampa, FL
Program 58-S (R-1) Page 1 of 19

Specifications by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Space Mission and Miscellaneous Vinylcals

as requisitioned from the U.S. Government Publishing Office (GPO) by the

National Aeronautics and Space Administration (NASA)

Single Award

TERM OF CONTRACT: The term of this contract is for period beginning March 1, 2020 and ending February 28, 

2021, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on February 12, 2020.

BID SUBMISSION: Submit bid to: U.S. Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 

North Capitol Street, NW, Washington, DC 20401. Facsimile bids in response to this solicitation are permitted.

Facsimile bids may be submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The program number and 

bid opening date must be specified either on the outside of the bid envelope or on the face of the faxed bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the 

hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-0526.

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

“SECTION 4. – SCHEDULE OF PRICES.”

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact APS DC at apsdc@gpo.gov or (202) 512-0307.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. Special attention is 

directed to the following items which differ significantly from the previous contract:

TERM OF CONTRACT (specified on page 1 of 19)

QUALITY ASSURANCE LEVELS AND STANDARDS (specified on page 2 of 19)

SECTION 3. – DETERMINATION OF AWARD (specified on page 15 of 19)

SECTION 4. – SCHEDULE OF PRICES, ITEM I. PREPRESS OPERATIONS (specified on page 17 of 19)
Space Mission and Miscellaneous Vinylcals Page 2 of 19

58-S (R-1) (02/21)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes –

Face of Vinylcal – Level II

Backing Sheet – Level III

(b) Finishing (item related) Attributes – Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Prior to Production Samples/O.K. Proofs/

Electronic Media

P-9. Solid and Screen Tint Color Match Pantone Matching System

P-10. Process Color Match O.K. Prior to Production Samples/O.K. Proofs/

Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).
Space Mission and Miscellaneous Vinylcals Page 3 of 19

58-S (R-1) (02/21)

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from March 1, 2020 to February 28, 2021, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending 3 months prior to the beginning of the period being considered for adjustment. This average is then compared 

to the average of the monthly Indexes for the 12-month interval ending November 30, 2019, called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for 

the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by 

the Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
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58-S (R-1) (02/21)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from March 1, 2020 through February 28, 2021 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL ORDERS: After fulfilling the Government’s orders, the contractor may print and sell additional 

vinylcal stickers of any article to a list of NASA vendors at the applicable awarded running rate. These vendors will 

contact the contractor to place their order within approximately one (1) week of receipt of the print order from NASA.

NOTE: Clause 18. “Reproduction of Printing Prohibited” under Contract Clauses in GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987, Rev. 01-18) is hereby waived for the term of this contract ONLY for this

list of NASA vendors, which will be supplied to the contractor immediately after award of this contract. These private 

sales can have no adverse effect on the Government’s orders, and the Government bears no responsibility for these 

orders. 
Space Mission and Miscellaneous Vinylcals Page 5 of 19

58-S (R-1) (02/21)

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
Space Mission and Miscellaneous Vinylcals Page 6 of 19

58-S (R-1) (02/21)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of pressure-sensitive vinyl decal (“vinylcal”) stickers requiring 

such operations as electronic prepress, composition, printing, coating, laminating, construction, packing, and 

distribution.

TITLE: Space Mission and Miscellaneous Vinylcals.

FREQUENCY OF ORDERS: While it is impossible to determine the number or frequency of orders that will be 

placed, it is anticipated that approximately 20 to 100 orders will be placed per year.

Orders will be issued from the following NASA Centers:

 NASA Headquarters (NASA HQ), Washington, DC

 NASA/Goddard Space Flight Center (NASA/GSFC), Greenbelt, MD

 NASA/Marshall Space Flight Center (NASA/MSFC), Huntsville, AL

 NASA Ames Research Center (NASA/ARC), Moffet Field, CA

 NASA/Johnson Space Center (NASA/JSC), Houston, TX

 NASA/Jet Propulsion Lab (NASA/JPL), Pasadena, CA

 NASA/Glenn Research Center (NASA/GRC), Cleveland, OH

 NASA/Kennedy Space Center (KSC), KSC, FL

 NASA/Langley Research Center (LARC), Hampton, V

QUANTITY: Approximately 200 to 330,000 copies per order. Based on past performance, it is anticipated that the 

majority of the orders will be for less than 15,000 copies. An occasional order may exceed 330,000 copies.

NOTE: More than one type of vinylcal may be ordered on the same print order requiring the same schedule.

QUANTITY VARIATION ALLOWED: ± 2 percent.

TRIM SIZES: It is anticipated that the largest shape will be approximately 6 x 6”.

NOTE: Vinylcals will be ordered in irregular shapes. (See Exhibits A through G.)

GOVERNMENT TO FURNISH: Electronic Media will be furnished as follows:

Platform: IBM compatible with Windows10; Macintosh System 10.13 (minimum).

Storage Media: CD-ROM; 5-1/4” Optical Media Disk; CD; DVD; FTP (Government-hosted).

Software: Adobe Creative Suite (Creative Cloud), version 6.0 or higher. 

NOTE: All media programs may be updated to the latest industry version during the contract 

term. All software upgrades (for specified applications) which may occur during the term of the 

contract, must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor's archive immediately 

after completion of the contract.
Space Mission and Miscellaneous Vinylcals Page 7 of 19

58-S (R-1) (02/21)

Additional

Information: Files will be furnished in native application and/or PDF formats.

A visual of the furnished electronic files in the form of a hard copy, laser-generated dummy 

showing color breaks will be furnished. 

GPO Form 952 (Desktop Publishing - Disk Information).

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product.

EXHIBITS: Exhibits A through G attached are typical of past products which have been ordered; however, it cannot 

be guaranteed that future orders will match these exhibit pages in design or size.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications.

The contractor must be able to accept files electronically via Government-hosted FTP server. Appropriate log-on 

instructions and protocol will be provided at time of award. 

Cost Estimate: The contractor will furnish a cost estimate of each print order issued within two (2) workdays of receipt 

of the print order. The estimate is understood to be an initial cost estimate at the time the print order is issued and will 

be separate and distinct from the final invoice that may reflect agreed upon and approved modifications by the 

Government. The cost estimate is to be provided to the specific point of contact for each NASA Center (see “PRIOR 

TO PRODUCTION SAMPLES” for list of contacts). The contractor will contact the appropriate NASA Center to 

coordinate the submission of the cost estimate for a print order. The cost estimate may be provided via email.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency contact as specified on the print order.

The contractor shall create or alter any necessary bleeds and trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. Prior to making revisions, the contractor shall copy the furnished 

files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise specified. 

The Government will not accept, as digital deliverables, PostScript files, or any proprietary file formats other than those 

supplied, unless specified by the Government.

COMPOSITION: When ordered, the contractor will be required to set a brief description of the vinylcal. This will 

consist of approximately 10 to 30 typelines per vinylcal, set in a suitable width, on backing sheet only (see Exhibit A). 

The contractor is required to furnish the following typefaces and sizes:

 Helvetica, 6 through 12 point

 Helvetica Bold, 8 through 14 point

 Cyrillic (Russian), 6 through 12 point

 Cyrillic Bold, 8 through 14 point
Space Mission and Miscellaneous Vinylcals Page 8 of 19

58-S (R-1) (02/21)

No alternate typefaces will be allowed; however, manufacturers’ generic equivalents will be accepted for the above 

typefaces. Each bidder shall list in the bid the name of the generic equivalent typeface(s) and composing machine to be 

used.

The GPO reserves the right to require samples of any generic equivalent typefaces offered if it is deemed necessary in 

order to determine the suitability of the offered typefaces.

PROOFS:

 When ordered, one (1) press quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) 

that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, 

and color breaks. Proof will not be used for color match. 

 When ordered, one (1) set of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that 

provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles 

Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 

3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) 

must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

Control Strip 2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Pantone colors must be simulated on proofs and must be proofed separately on a digital color content, overlay, or 

inkjet proof.

Contractor to submit ink drawdowns on actual production stock of Pantone color(s) used to produce the product. 

Half of drawdown must show coating, when ordered.

 When ordered, one (1) digital color one-off proof created using the same output device that will be used to produce 

the final printed product on the actual production stock. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed, and folded to the finished size of the product. Proof will be used 

for color match on the press on the production run.

NOTE: When ordered, the one-off proof is only required for the backing sheet and only if the backing sheet is 

produced via digital printing. If produced via conventional offset printing, when ordered, contractor would furnish 

inkjet proofs as specified above.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”
Space Mission and Miscellaneous Vinylcals Page 9 of 19

58-S (R-1) (02/21)

PRIOR TO PRODUCTION SAMPLES (When Ordered): The containers and accompanying documentation shall 

be marked “PREPRODUCTION SAMPLES” and shall include the GPO jacket, purchase order, and program numbers. 

Each sample shall be printed and constructed as specified and must be of the size, kind, and quality that the contractor 

will furnish. Samples will be inspected and tested and must comply with the specifications as to construction, kind, and 

quality of materials and quality of printing. All samples must be printed on the paper as specified herein.

NASA HQ Orders: Prior to the commencement of production of the contract production quantity, the contractor shall 

submit 25 samples to each of the following two addresses:

 NASA Headquarters, Attn: Russell Smith and Tun Hla, Code LM022, Suite 4M83, 300 E Street, SW, 

Washington, DC 20546 

 NASA, Johnson Space Flight Center, JB31, Attn: Kathy Padgett, 2101 NASA Parkway, Houston, TX 77058

For All Other Orders: Prior to the commencement of production of the contract production quantity, the contractor 

shall submit 50 samples to one of the following applicable addresses:

 NASA/GSFC Orders: NASA/GSFC, Code 271, Printing Management Office, Building 18, Room 110, Attn: 

S. Panciera, 8800 Greenbelt Road, Greenbelt, MD 20771. (Telephone: (301) 286-4818)

 NASA/MSFC Orders: NASA/MSFC, Marshall Space Flight Center, IS70, 4207:G34C, Attn: Yolanda Dial, 

Huntsville, AL 35812.

 NASA/ARC Orders: NASA/ARC, Ames Research Center, Building N220, Room 209A, Attn: Diana 

Frontella, Moffet Field, CA 94035-1000.

 NASA/JSC Orders: NASA/JSC, Building 227, Door 2, Attn: Kathy Padgett, Houston, TX 77058.

 NASA/JPL Orders: NASA/JPL, JPL Graphics, 4800 Oak Grove Drive, Attn: Sanjoy Moorthy, 111-127, 

Pasadena, CA 91109-8099. (Telephone: (818) 354-7120)

 NASA/GRC Orders: NASA/GRC, 21000 Brookpark Road, Code CO00, Attn: Natalie Henrich, Building 14, 

Room 111, Cleveland, OH 44135.

 NASA/KSC Orders: NASA/KSC, Code ITA00, Attn: Christine Bean, M7-0355:1305D, Kennedy Space 

Center, FL 32899.

 NASA/LARC Orders: NASA/LARC, Building 1190, 101D, Attn: Whitney Gurganus, Mail Stop 405, 

Hampton, VA 23681-2199.

The samples must be submitted in sufficient time to allow Government testing of the samples and production and 

shipment in accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples (in writing) within four (4) workdays 

of the receipt thereof. (NOTE: One marked sample will be returned with approval, conditional approval, or 

disapproval.) Approval or conditional approval shall not relieve the contractor from complying with the specifications 

and all other terms and conditions of the contract. A conditional approval shall state any further action required by the 

contractor. A notice of disapproval shall state the reasons therefore.
Space Mission and Miscellaneous Vinylcals Page 10 of 19

58-S (R-1) (02/21)

If the samples are disapproved by the Government due to contractor’s errors, the Government at its option may require 

the contractor to submit additional samples for inspection and test, in the time and under the terms and conditions 

specified in the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no 

additional cost to the Government and with no extension in the shipping schedule. The Government will require the 

time specified above to inspect and test any additional samples required.

In the event the samples are disapproved by the Government due to the ordering agency’s requesting author’s 

alterations/changes, the Government may request the contractor to submit additional samples for inspection and test. 

Such additional samples shall be furnished, and necessary changes made, for which the contractor will be allowed to 

charge for these additional samples in accordance with applicable line item in the “SCHEDULE OF PRICES.” In 

addition, the shipping schedule will be subject to negotiation by the Contracting Officer and the contractor.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to termination for 

default, provided however, that the failure of the Government to terminate the contract for default in such event shall 

not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping 

schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with article 12 

“Notice of Compliance with Schedules” of contract clauses in GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the samples submitted is at the contractor’s risk. Samples will not 

be returned to the contractor. All costs, including the costs of all samples, shall be charged in accordance with the 

applicable line item in the “SCHEDULE OF PRICES.”

All samples shall be manufactured at the facilities and on the equipment in which the contract production quantities are 

to be manufactured.

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011.

Government Paper Specification Standards No. 12 – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_12.pdf?sfvrsn=2.

White Opaque Flexible Vinyl, 0.003 to 0.004” thick.

PRINTING (Screen Process Printing):

NOTE: All screen process printing must be printed via multi-filament or mono-filament mesh with squeegee.

Vinylcal: Print face in clear, sharp, screen printing in up to 15 fade resistant ink colors. Match Pantone numbers as 

indicated on the print order. An occasional order may require four-color process.

Printing must have good adherence to the vinyl. 

Backing Sheet: When ordered, print back of backing sheet in black ink only. At contractor’s option, the backing sheet 

only may be produced via conventional offset or digital printing provided that Quality Level III standards are 

maintained. Final output must be a minimum of 150 line screen and at a minimum resolution of 1200 x 1200 dpi x 1 bit 

or 600 x 600 dpi x 4 bit depth technology.
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Fade Resistance: The inks used must not show any appreciable change in color after exposure in an Atlas Fadeometer 

for 1,000 standard fading hours (three (3) years), or its equivalent.

Coating: When ordered, coat the entire surface of the face, over the printing, with a clear, non-cracking, smooth, and 

uniformly distributed ink coating. 

Lamination: When ordered, after printing, laminate the entire surface with a clear gloss polyester (1.5 mil). The 

laminated product must have no distortion of the printed matter, no yellowing, and must remain clear and legible.

MARGINS: Total bleeds are anticipated; however, if margins are required, they will be indicated on the individual 

print order or furnished electronic file.

CONSTRUCTION: Back of vinylcals are to be coated with a permanent-type, pressure-sensitive, water-insoluble

adhesive and mounted on a suitable backing sheet. Any easy, effective removal feature will be accepted.

Die-cut vinylcals and backing sheet to shape specified.

PACKING: At contractor’s option, box, insert into plastic bags, or shrink-film wrap, in units of 100 vinylcals. Pack 

suitable in shipping containers not exceed 40 pounds when fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during shipment.

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on 

all shipping documents and sent to: NASA Headquarters, Attn: NASA Printing Officer, Mail Code LM021, Printing 

and Design, Room CL78, 300 E Street, SW, Washington, DC 20546.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice.
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QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify 

that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can 

be located on GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their cost will 

not be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: Ship f.o.b. contractor’s city (reimbursable) to approximately 10 to 25 destinations per order to both 

domestic (nationwide) and foreign destinations. 

Complete addresses and quantities will be furnished with the print orders.

Contractor must ship by reimbursable, traceable means via a small package carrier. On occasion, the ordering agency 

may request the “Expedited Service” (overnight) of the small package carrier to be utilized. Contractor to reimbursed 

for all shipping costs upon submission of complete shipping receipts with billing invoice for payment.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order ships) via email 

to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for Program 58-S, 

Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking numbers, shipping 

methods, and title of product. Contractor must be able to provide copies of all shipping receipts upon agency request.

Upon completion of the first order only, contractor to furnish 10 samples of each vinylcal ordered to: U.S. Government 

Publishing Office, Agency Publishing Services, Attn: Rebecca Swan, Stop CSAPS, Room C838, 732 North Capitol 

Street, NW, Washington, DC 20401.

Upon completion of each order, all furnished material (if applicable), digital deliverable(s), and 10 samples of each 

vinylcal ordered must be returned to the address indicated on the print order.

As applicable, all expenses incidental to picking up and returning materials, submitting and picking up proofs, 

submitting prior to production samples, and furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

NASA HQ Orders: If required, furnished material must be picked up from and delivered to NASA Headquarters, Mail 

Code LM021, Printing and Design, Room CL78, 300 E Street, SW, Washington, DC 20546.

All Other NASA Orders: If required, print order and furnished material will be forwarded to the contractor via the 

contractor’s small package carrier, using the contractor’s small package carrier account number.

NOTE: Print orders and furnished electronic files may be furnished via FTP.

When ordered, contractor to submit hard copy proofs together with the furnished electronic media (if applicable)

directly to and pick up from the address/contact for the appropriate NASA Center (see “PRIOR TO PRODUCTION 

SAMPLES” for list of Centers/addresses).

When ordered, PDF soft proofs are to be emailed to the ordering agency contact as specified on the print order. NOTE: 

Contractor to furnish an Electronic Proof Ticket with the PDF proof.
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NASA HQ Orders: The schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

NOTE: All orders for “Space Mission” vinylcals ordered by NASA Headquarters will take precedence over any order 

for miscellaneous vinylcals. Should a conflict in the production schedule occur, the contractor should contact the 

Contracting Officer for negotiation of a new ship/deliver date for the miscellaneous vinylcal order(s).

All Other NASA Orders: The schedule begins the workday after receipt of print order and furnished material by the 

contractor; the workday after receipt will be the first workday of the schedule. 

Regular Schedule: 

 Contractor must complete production and distribution within 25 workdays. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them.

 When ordered, proofs will be withheld no more than 10 workdays from their receipt at the ordering agency 

until they are made available for pickup for hard copy proofs or until changes/corrections/“O.K. to Print” are

furnished via email for PDF soft proofs. (NOTE: The first workday after receipt of proofs at the ordering 

agency is day one (1) of the hold time.)

 When ordered, prior to production samples must be submitted in sufficient time to allow Government testing of 

the samples and production and shipment in accordance with the shipping schedule.

 When ordered, the Government will approve, conditionally approve, or disapprove the prior to production

samples within four (4) workdays of the receipt thereof. 

 All proof, prior to production samples, and transit time is included in the 25-workday schedule.

Accelerated Schedule: 

It is anticipated that approximately 20% of all ordersissued will require an accelerated schedule. When an accelerated 

schedule is required, it will be specified on the individual print order.

 Contractor must complete production and distribution within 10 workdays. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them.

 When ordered, proofs will be withheld no more than one (1) workday from their receipt at the ordering agency 

until they are made available for pickup for hard copy proofs or until changes/corrections/“O.K. to Print” are

furnished via email for PDF soft proofs. (NOTE: The first workday after receipt of proofs at the ordering 

agency is day one (1) of the hold time.)

 When ordered, prior to production samples must be submitted in sufficient time to allow Government testing of 

the samples and production and shipment in accordance with the shipping schedule.

 The Government will approve, conditionally approve, or disapprove the prior to production samples within 

four (4) workdays of the receipt thereof. 

 All proof, prior to production sample, and transit time is included in the 10-workday schedule.
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The ship/deliver date indicated on the print order is the date products ordered for shipping f.o.b. contractor’s city must 

be picked up by the small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at 

(202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 
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SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered under this contract for a like period of time.

PREMIUM PAYMENTS: Orders requiring an accelerated schedule will be offered and paid for at the premium rate 

in accordance with the contractor’s offered percentage in the “SCHEDULE OF PRICES.”

All other orders will require the regular schedule and will be paid for at the basic prices offered.

Percentages offered for premium priced work are additional to the basic prices offered for units of work. Premium 

payments, when authorized, will apply to all items in the “SCHEDULE OF PRICES.”

Failure of the contractor to complete work at the time specified will result in disallowance of premium payments that 

were anticipated, and the contractor will not list such items on their billing invoice.

It is estimated that 20% of the orders placed on this contract will be for the accelerated schedule. Premium payments 

for an accelerated schedule will be evaluated for award. Evaluation will be effected by applying the percentage 

increase, offered for the accelerated schedule in the “SCHEDULE OF PRICES,” (Item III.), to all items.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 24

(b) 20

(c) 60

(d) 18

(e) 112

(1) (2)

II. (a) 50 477

(b) 29 859

(c) 84 2,529

(d) 46 709

(e) 33 627

(f) 71 1,259
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THIS PAGE IS INTENTIONALLY BLANK.
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SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts of 

1,000 will be prorated at the per-1,000 rate.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 

I. PREPRESS OPERATIONS:

(a) Composition (backing sheet only) ............................................................... per vinylcal......$__________

(b) PDF Soft Proof ............................................................................................ per vinylcal......$__________

(c) Inkjet proof (face of vinylcal) ...................................................................... per vinylcal......$__________

(d) Inkjet proof/digital one-off proof (backing sheet)........................................ per vinylcal......$__________

(e) Prior to Production Samples.................................................. per vinylcal/per 25 copies......$__________

II. PRINTING, CONSTRUCTION, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of 

all required materials (including stock) and operations necessary for the printing, construction, packing, and 

distribution of the products listed in accordance with these specifications.

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(a) Printing in four-color process, 

including construction .................................................per vinylcal......$___________ $___________

(b) Printing in a single ink color,

including construction .................................................per vinylcal......$___________ $___________

________________

(Initials)
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58-S (R-1) (02/21)

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(c) Printing in an additional color

not charged for under line items

II.(a) or (b)....................................................per color/per vinylcal......$___________ $___________

(d) Clear ink coating..........................................................per vinylcal......$___________ $___________

(e) Laminating...................................................................per vinylcal......$___________ $___________

(f) Printing on back of backing sheet

in black ink ..................................................................per vinylcal......$___________ $___________

III. PREMIUM PAYMENTS: Premium payments, when authorized, will apply to all items required to produce the 

product ordered. This is only authorized for orders which require the “Accelerated Schedule.”

Percentage increase ......................................................................................................................_____________%

TYPEFACES: If manufacturers’ generic equivalent typefaces are proposed, the bidder must list on the line of the 

same number as the preferred typeface, the name of the equivalent typeface and composing machine to be used.

Preferred Typefaces:

1. Helvetica

2. Helvetica Bold

3. Cyrillic (Russian)

4. Cyrillic Bold

Manufacturers’ Generic Equivalent Typefaces Name of Composing Machine

1.____________________________________ ____________________________________

2.____________________________________ ____________________________________

3.____________________________________ ____________________________________

4.____________________________________ ____________________________________

________________

(Initials)
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SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. See 

Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in 

exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By_________________________________________________________________________________________

(Signature and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Printed Name) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
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EXHIBIT F – Face of decals
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EXHIBIT F – Back of decals
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EXHIBIT G – Face of decals
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EXHIBIT G– Back of decals