Jacket: 646‐960

Title: IB 10‐1234_MOVE! Veteran Workbook P96942

Agency: 8320‐01

Bid Opening: April 19, 2019 at 10 am Dallas

Bid Terms Discounted Total

$137,000.00 3.0% 20 days $132,890.00

$146,666.00 4.66% 20 days $139,831.36

$157,751.00 2.0% 20 days $154,595.98

$215,266.00 1.0% 20 days $213,113.34

$188,770.00 2.0% 20 days $184,994.60

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

days $0.00

 Gateway Press, Inc. 160‐35370

Contractor Name

Las Vegas Color Graphics, Inc 270‐50580

Monarch Litho, Inc. 040‐60078

McDonald & Eudy Printers, Inc. 190‐

56520

Gray Graphics, Inc. 190‐38435
pp

AREA/STATE/CODE

160

CONTRACTOR CODE

35370

IAPPROPRIATION/FUND CODE

TO:

GATEWAY PRESS, INC.

4500 ROBARDS LANELOUISVILLE KY 40218

Q

Q

9-00158

Department of Veterans Affairs

I OBJECT CLASS

2437

BILLING ADDRESS CODE (BAG)

8320-01

|PURCHASED:FOB Destination

[DATE OF Both Shipment and Delivery

QUANTITY DESCRIPTION

TITLE: IB 10-1234 Move! Veteran Workbook

Total 45,011

QL: 3

In strict accordance with our solicitation and your bid/offer dated Friday, April 12, 2019

In Connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race,color, religion, sex, or national origin. The aforesaid provision shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment orrecruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection from training including apprenticeship.

The contractor agrees to post hereafter in conspicuous places, available for employees and applicants for employment, notices to be provided by the contracting officer

setting both the provisions of the nondiscrimination clause.GPO Form 2669(LASER)

DIRECTOR OF THE GOVERNMENTPUBLISHING OFFICE reserves the rightto reject all or any portion of consignments

which are not in accordance with specification.

By_

DIRECTOR OF THE GOVERNMENT

PUBLISHING OFFICE

•/•'.'.• . L

Sybil Morris

Contracting Officer

COPY 1-CONTRACTOR COPY 2-CONTRACTOR (RETURN W/VOUCHER) COPY 3-FMCE COPY 4-COMPLIANCE COPY 5-FILE COPY 6-ISSUING OFFICE
Specifications by JH Jacket 646-960 

Reviewed by JB Page 1 of 8 

U.S. GOVERNMENT PUBLISHING OFFICE 

Dallas, TX 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

IB 10-1234_MOVE! Veteran Workbook P96942 

As requisitioned from the U.S. Government Publishing Office (GPO) by the 

Veterans Administration (VA) 

BID OPENING: Bids shall be publicly opened at 10:00 AM (Central Time), on Friday, April 19, 2019.

For information of a technical nature call Jim Hunt at (214) 767-0451, Ext. 5. 

GPO CONTRACT TERMS: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully 

read this publication as the applicable terms within become an integral part of this contract. The document is posted 

at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

BIDDERS, PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, 

as applicable, all pages under “OFFERS” (Pages 6 and 7).

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct a preaward survey or to require other evidence of technical, production, and similar abilities to 

perform, prior to the award of a contract. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level III

(b) Finishing Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Electronic Soft Proof/Approved Prior to Production Sample 

P-10. Process Color Match Electronic Media/Approved Prior to Production Sample 

TITLE: IB 10-1234_MOVE! Veteran Workbook P96942 

PRODUCT: This specification is for proofing, printing, binding and delivery of coil bound books. 

QUANTITY: 45,011 

GOVERNMENT TO FURNISH: An Adobe InDesign document file with links and fonts plus two (2) Adobe 

Acrobat PDF files (one for visual only, the other is a back-up print file with crop marks) will be sent to the contractor 

after award on a CD or DVD, or uploaded to the contractor’s secure SFTP site. Purchase Order, carton label and 

pallet guidelines will be emailed to the contractor after award. Image files are sized 8-1/2 x 11”. Contractor must 
Jacket 646-960 Page 2 of 9

adjust image are to ensure binding does note invade text or art. Bleeds are built into both print files. Include this 

cost in bid.

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage or data 

corruption that might interfere with proper file image processing must be reported to your contract administrator.

The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

ATTACHEMENTS – Carton label and Pallet Guidelines: This specification includes attachments that are an 

integral part of the specifications. 

All parties can obtain an e-mail copy of the attachment prior to bidding deadline by e-mailing jhunt@gpo.gov with 

their request. Please include jacket number in subject line, request attachments in body of e-mail, and include 

alternate e-mail address if other than the sending e-mail address.

No additional payment will be allowed for the correction of errors due to the failure of the contractor to examine 

the attachments and thoroughly understand the nature and extent of the work to be performed.

CONTRACTOR TO FURNISH: All other materials and operation necessary to fulfill the contract requirements, 

including secure file transfer protocol (FTP) capability, and any necessary conversion program to utilize 

Government furnished files. 

STOCK/PAPER: The specifications of all papers furnished must be in accordance with those listed herein or listed 

in the corresponding JCP Code numbers in the “Government Paper Specifications Standards No 12, dated January 

2011. 

COVERS: JCP Code* L11, White No. 1 Coated Cover, Gloss-Finish, Basis Size 20 X 26" Basis Weight 100

TEXT: JCP Code* A60, White Offset Book, Basis Size 25 X 38" Basis Weight 70

NOTE: The requirement for postconsumer fiber (as specified in the Government Paper Specification Standards No. 

12) for this contract is waived. However, the addition of post-consumer fiber is encouraged provided that the 

requirements of this Standard are met. All other attributes remain the same.

PRINTING: Covers 1 and 4 print face only; 245 text pages print face and back, head to head in 4-color process 

consisting of type, illustrations, color halftones, an agency seal, charts, screens, gradients and solids with reverse 

type and line matter. Covers 2, 3, text folio 8 and the last text page are blank. NOTE: These blanks are not included 

in InDesign or PDF files. Contractor to add all blanks and ensure “Module” start pages print on the right. After 

printing, coat the entire surface of Cover 1 and 4 with a Satin Aqueous Coating.

Workbook order:

 MOVE! Veteran Workbook Cover

 Introduction

 Table of Contents

 Module 1 Welcome to MOVE!

 Module 2 Tracking What You Do

 Module 3 Tip the Balance

 Module 4 Eat Wisely

 Module 5 Get Fit for Life

 Module 6 Take Charge of Your Weight

 Module 7 Menu Planning, Shopping, and Cooking

 Module 8 Problem Solving
Jacket 646-960 Page 3 of 9

 Module 9 Pump Up Your Physical

 Module 10 Conquer Triggers and Cues

 Module 11 Finesse Your Food

 Module 12 Dust Yourself Off

 Module 13 Dine Out Successfully

 Module 14 Manage Stress

 Module 15 Fine Tune Your Physical Activity

NOTE: The following Pantone colors are indicated (1797C, 2716C, 368C, 518C, 7406C, 7416C, Cool Gray 11C, 

and Orange 021C) additionally images are combination of RGB and CMYK. Contractor to convert to CMYK to

ensure output closely matches all colors. Include costs in bid.

At contractor's option, the product may be produced via conventional offset or digital printing provided that Quality 

Level 3 standards are maintained. Final output must be wet ink, pigment-based with a minimum of 175 line screen. 

Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 x 2400 dpi 

plus a RIP that provides an option for high quality color matching such as Device Links Technology and/or ICC 

Profiles. Resolution that is enhanced or simulated by software will not be acceptable.

TRIM SIZE: 8-1/2 x 11"

MARGINS: Cover 1 bleeds all sides, cover 4 bleeds top and right side, text pages have uncommon bleeds 

throughout. Bleeds are built into the InDesign and Adobe Acrobat PDF files.

BINDING: Collate covers and text pages, punch along the left side 11" dimension and bind with a suitable sized 

black plastic coil binding. NOTE: Contractor must adjust pages as needed to ensure that no information is lost 

during the spiral binding.

PROOFS: THREE (3) sets of digital color content proofs. Direct to plate must be used to produce the final 

product with a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper 

position (not pasted up), imaged face and back, trimmed and folded to the finished size of the product, as 

applicable. 

THREE (3) sets of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that provides an 

option for high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), and 

meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future 

amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. 

Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must 

contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control Strip 

2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

NOTE: If not printed digital, include three (3) sets of completely assembled unprinted cover stock/paper 

dummies.
Jacket 646-960 Page 4 of 9

If printed digital, THREE (3) sets of digital color one-off proofs created using the same output device/RIP that 

will be used to produce the final printed product on the actual production stock. Proofs shall be collated with all 

elements in proper position (not pasted up), imaged face and back, trimmed, folded and bound to the finished 

size/format of the product, as applicable. Proof will be used for color match on the press during the production 

run.

The proof sets and/unprinted books must be delivered by April 26, 2019 to:

CHITA PRODUCTIONS

Attn: Chloe Purdue (757-495-0234)

4873 South Oliver Drive, Suite 100

Virginia Beach, VA 23455

-----------------------------------------1 complete set of proofs plus assembled unprinted book.

Department of Veterans Affairs

Attn: Perry Gamble (202-461-6852

810 Vermont Ave., NW

Room 763

Washington, DC 20420

-----------------------------------------1 complete set of proofs plus assembled unprinted book.

U.S. Government Publishing Office

1100 Commerce Street, Suite 731

Dallas, TX 75242

-----------------------------------------1 complete set of proofs plus assembled unprinted book. M/F: PPS/J646-690/jh.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT"

PACKING: Pack suitable per container to prevent damage in transit. Alternate books to avoid tangling of coils.

Pack in suitable cartons not to exceed 30 lbs. Pallets are required. Contractor will notify agency and GPO as soon 

as possible the cartons dimensions and number of books per carton.

Pack to ensure no damage occurs to product during transit. Pack to ensure no shifting of product in transit, using 

spacers if necessary. Product should arrive with no abrasions, dog-ears, etc.

IMPORTANT NOTE: Contractor to apply provided Carton Labels to ALL containers. See Atch A.

NOTE: All shipping containers require a container label. Complete a copy of the enclosed packing and shipping 

labels (VA Forms 7596) and affix one to each shipping container according to the instruction at the top of the carton 

label sheet (make additional copies as necessary).

DISRIBUTION: F.O.B. Destination. Must use pallets, ship on skids.

Deliver via traceable means to:

U.S. Department of Veterans Affairs

SDC/OPS, Bldg. 37, Door 14

1st Avenue One Block North of 22nd Street

Hines, IL 60141

Attn: John Burke 708-786-7758

-------------------------------------------------45,000 books (include 200 Blue Label copies)

NOTE: Warehouse accepts deliveries between 7am-2pm Central Time
Jacket 646-960 Page 5 of 9

***Inside delivery required for the following:

National Center for Health Promotion and Disease Prevention (10P4N)

Attn: Lynn Novorska or Stephanie Spohr (919-383-7874 Ext. 2450)

3022 Croasdaile Dr., Suite 200 

Durham, NC 27705

-----------------------------------------10 books.

Department of Veterans Affairs

Attn: Perry Gamble (202-461-6852

810 Vermont Ave., NW

Room 763

Washington, DC 20420

-----------------------------------------1 book.

U.S. Government Publishing Office

1100 Commerce Street, Suite 731

Dallas, TX 75242

-------------------------------1 book as inspection sample. M/F: Sample/J646-960/jh.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into 200 equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list to Hines, IL 60141.

A copy of the purchase order and a signed Certificate of Selection of Random Copies, must be included.

SCHEDULE: See "Notice of Compliance with Schedules", Clause 12, Contract Clauses, GPO Contract Terms, 

effective December 1, 1987, (Rev 1-18).

All schedule milestones may occur prior to the date specified, but not after.

April 23, 2019: Award of contract, furnished material available for pick up

April 26, 2019: Proofs to agency/GPO

May 22, 2019: Complete delivery agency/GPO

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment
Jacket 646-960 Page 6 of 9

COMPLIANCE REPORTING: Contractors are to report information regarding each order for compliance

reporting purposes and include date of delivery (or shipment if applicable) for delivery schedules in accordance 

with the contract requirements by faxing to COMPLIANCE at efaxdallas@gpo.gov or at 800-865-5193. 

Personnel receiving the fax will be unable to respond to questions of a technical nature.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242. Facsimile bids in response 

to this solicitation are permitted. Facsimile bids may be submitted directly to Fax No. (214) 767-4101. The jacket

number and bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of 

GPO Contract Terms, GPO Publication 310.2, as revised January 2018. Hand delivered bids are to be taken to: U.S. 

Government Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242, between the hours of 8:00 

a.m. and 4:00 p.m., prevailing Dallas, TX time, Monday through Friday. Contractor is to follow the instructions in 

the bid submission/opening area. If further instruction or assistance is required, call (214) 767-0451, Ext 5.

OFFERS: Offers must include the cost of all materials and operations for each item listed in accordance with these 

specifications. 

In addition to a price for the quantity called for in these specifications, a price must also be submitted for each 

additional 1,000 printed copies at the same time as the initial order. The price for additional quantities must be 

exclusive of all basic or preliminary costs. 

Jacket: 646-690 Total Bid Price $___________________ Add’l Rate $______________

_____________

(Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
Jacket 646-960 Page 7 of 9

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of pages 4 and 5, initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID).

*******************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________

(Initials) (Initials)

*******************************************************************************************