Program No. 1736S Term from DOA to June 30, 2024

TITLE: Army National Guard Pocket FoldersITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST U

I. PREPRESS OPERATIONS:

a) PDF Soft Proof.....................................................................................................................per proof 24 $0.00 $0.00 $45.00 $1,080.00 $20.00 $480.00 $15.00 $360.00 

b) Digital color content proof ....................................................................................... per proof 11 $25.00 $275.00 $50.00 $550.00 $100.00 $1,100.00 $50.00 $550.00 

c) Digital one‐piece laminated halftone proof/digital color one‐off proof....................per proof 10 $35.00 $350.00 $75.00 $750.00 $75.00 $750.00 $75.00 $750.00 

II.

Print 4/c, include coating, const., shrink wrap:

500 up to and including 2,500 Copies

1) Make ready and/or Setup.......................................................per pocket folder 10 $0.00 $0.000000 $600.00 $6,000.00 $650.00 $6,500.00 $200.00 $2,000.00 2) Running.....................................................................................per 1000 copies 22 $1.195640 $26.30 $825.00 $18,150.00 $452.00 $9,944.00 $1,013.00 $22,286.00 

2,501 up to and including 5,000 Copies

1) Make ready and/or Setup.......................................................per pocket folder 12 $0.00 $0.00 $600.00 $7,200.00 $650.00 $7,800.00 $200.00 $2,400.00 

2) Running.....................................................................................per 1000 copies 60 $0.832276 $49.94 $800.00 $48,000.00 $425.00 $25,500.00 $650.00 $39,000.00 

5,001 up to and including 10,000 Copies

1) Make ready and/or Setup.......................................................per pocket folder 10 $0.00 $0.00 $600.00 $6,000.00 $650.00 $6,500.00 $200.00 $2,000.00 

2) Running.....................................................................................per 1000 copies 80 $0.737815 $59.03 $775.00 $62,000.00 $387.00 $30,960.00 $494.00 $39,520.00 

Over 10,000 Copies

1) Make ready and/or Setup.......................................................per pocket folder 3 $0.00 $0.00 $600.00 $1,800.00 $650.00 $1,950.00 $200.00 $600.00 

2) Running.....................................................................................per 1000 copies 75 $0.720219 $54.02 $765.00 $57,375.00 $367.00 $27,525.00 $430.00 $32,250.00 

CONTRACTOR TOTALS $814.28 $208,905.00 $119,009.00 $141,716.00 

DISCOUNT 0.00% $16.29 1.00% $2,089.05 0.00% $0.00 2.00% $2,834.32 

DISCOUNTED TOTALS $814.28 $206,815.95 $119,009.00 $138,881.68 

Precision Printing dba The

Precision Line

4CP Management LLC/dba 4

Color Press McDonald and Eudy

190‐56520

Schneider Press 

120‐78341

Lake Zurich, IL.

PRINTING, BINDING, PACKING, DISTRIBUTION:

Ft. Worth, TX. Temple Hills, MD.

240‐70722

Moberly, MO.

Verified Deborah BUckey 6.30.2023
Program 1736-S R1 Page 1 of 15 

Specifications by DB

Reviewed by EBR

U.S. GOVERNMENT PUBLISHING OFFICE

Southcentral Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

National Guard Pocket Folders

 

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Army Materiel Command (AMC)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

June 30, 2024, plus up to four (4) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 1:00 p.m., prevailing Dallas, TX time, on June 29, 2023, at the 

Government Publishing Office, Southcentral Regional Office. 

BID SUBMISSION: Bidders must submit email bids to bidssouthcentral@gpo.gov for this solicitation. 

No other method of bid submission will be accepted at this time. The program number and bid opening 

date must be specified in the subject line of the emailed bid submission. Bids received after 1:00 PM on 

the bid opening date specified above will not be considered for award. This will not be a public bid 

opening.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding with particular 

attention to the following.

 “SCHEDULE” – specified on pages 9 and 10.

 “SECTION 3. – DETERMINATION OF AWARD” – specified on page 11.

 “SECTION 4. – SCHEDULE OF PRICES” – specified on page 13.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Deborah Buckey at (214) 767-0451, Ext. 4 or email dbuckey@gpo.gov. 

 
National Guard Pocket Folders Page 2 of 15

1736-S R1 (06/24) 

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications – 

Product Quality Levels:

(a) Printing Attributes (page related) – Level III 

(b) Finishing Attributes (item related) – Level III 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be – 

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/

 Electronic Media

P-10. Process Color Match O.K. Proofs/Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
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1736-S R1 (06/24)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through June 30, 2024, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2023, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor/subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractors’ facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet(s) 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

via teleconference, immediately after award. 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in attendance.
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1736-S R1 (06/24)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through June 30, 2024, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions 

of the contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued” 

upon notification by the Government for purposes of the contract when it is electronically transmitted or otherwise 

physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.
National Guard Pocket Folders Page 5 of 15

1736-S R1 (06/24) 

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. The information for using this 

method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the General 

Information of the Office of Finance web page located at https://www.gpo.gov/finance/index.htm. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”
National Guard Pocket Folders Page 6 of 15

1736-S R1 (06/24)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of pocket foldersrequiring such operations as electronic prepress,

printing, construction, packing, and distribution.

TITLE: National Guard Pocket Folders.

FREQUENCY OF ORDERS: Approximately 20 to 40 orders per year.

Majority of orders will be for one (1) version of the pocket folder; however, up to three (3) different versions of the

pocket folder may be ordered on the same print order requiring the same schedule. 

QUANTITY: Approximately 500 to 25,000 copies per pocket folder per order.

NUMBER OF PAGES: Outside front and back covers (Covers 1 and 4) and inside pockets (after construction).

TRIM SIZES: 9 x 12” (final, folded size).

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: PC.

Storage Media: Email or FTP (via DoD Safe Site Link).

Software: Adobe Acrobat, current version.

All platform system and software upgrades (for specified applications) that may occur during the 

term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be embedded.

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately after 

completion of the contract.

Additional

Information: Files will be furnished in PostScript and/or PDF format.

All graphics and illustrations will be furnished in place within the electronic files.

A visual of the furnished electronic files will be provided.

CMYK will be used for the color identification. 

GPO Form 952 (Publishing – Information) will be furnished.

Identification markings such as register marks, commercial identification marks of any kind, etc., including GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications.

Contractor must be able to download files electronically from a Government-hosted FTP server. Appropriate log-on 

instructions and protocol will be provided by the Government at time of award.
National Guard Pocket Folders Page 7 of 15

1736-S R1 (06/24) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required production image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency contact as specified on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files which may include 

color corrections to digital furnished images. It is anticipated that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

PROOFS: For each type of proof ordered, proofs will be required for each folder version ordered on a print order.

 When ordered, one (1) press quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) 

that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, 

and color breaks. Proof will not be used for color match. 

If product is produced via digital printing and hard copy proofs are required – 

 When ordered, one (1) set of digital color one-off proof created using the same output device that will be used 

to produce the final printed product on the actual production stock. Proofs shall be collated with all elements 

in proper position (not pasted up), imaged face and back, trimmed, and folded to the finished size/format of the 

product, as applicable. Proof will be used for color match on the press on the production run. 

If product is produced via offset printing and hard copy proof are required – 

 When ordered, one (1) set of digital color content proofs. Direct to plate must be used to produce the final product 

with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will 

be used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged 

face and back, trimmed, and folded to the finished size of the product, as applicable.

 When ordered, one (1) set of digital one-piece composite laminated halftone proofs on the actual production stock 

(Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 

2400 dpi.

At contractor’s option, one (1) set of inkjet proofs that are G7 profiled and use pigment-based inks may be 

submitted in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an option 

for high quality color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or 

exceeds industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future amendments) 

must be utilized. Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 dpi). If using a 1 bit 

tiff, the tiff must be made at a minimum of 2400 dpi. Output must be a minimum of 2400 x 1200 dpi on a 

GRACoL or SWOP certified proofing media. Proofs must contain both of the following to be evaluated for 

accuracy: 3-tier color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution target found at: 

www.gpo.gov/gporestarget.pdf. NOTE: At any point during the term of this contract, if a contractor chooses this 

proof option, prior evaluation and approval of this proofing method must be provided by GPO, Quality Control for 

Published Products, to ensure that the final product will be produced in accordance with contract specifications. 

See instructions at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and approval may 

be cause for the job to be rejected should the final product not match the proofs for color.
National Guard Pocket Folders Page 8 of 15

1736-S R1 (06/24) 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019. 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_13.pdf. 

All paper used in each order must be of a uniform shade.

White Gloss-Coated Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L10. 

PRINTING: At contractor’s option, the product may be produced via conventional offset or digital printing provided

that Quality Level IIIstandards are maintained. Final output must be a minimum of 150-line screen and at a minimum 

resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth technology. Digital device must have a RIP that

provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles.

Prints face only before construction. Print the outside front and back covers (Covers 1 and 4) and inside pockets (after 

construction) in four-color process. Printing may consist of text and line matter, agency logo, screens, text reversing out 

to white, and solid colors that may be built out of the process colors. Printing may require full coverage.

After printing, flood coat Covers 1 and 4 and inside pockets with a clear, gloss aqueous coating.

MARGINS: Margins will be as indicated on the print order or furnished electronic media. Covers 1 and 4 and inside 

pocket may bleed on all four sides.

CONSTRUCTION: Fold from an overall flat size of 19-1/2 x 16” (including glue tabs) down to 9 x 12”. Folder 

includes two (2) horizontal pockets (each 4” deep). Pockets are glued on the outside edges. Pockets are open in center 

of folder with a “V” cut. All glue tabs must be 3/4” and glued inside finished product (no printing on glue tabs). Score 

on all folds.

Die-cut four (4) slots on either the left or right pocket, as ordered, to hold a standard size business card.
National Guard Pocket Folders Page 9 of 15

1736-S R1 (06/24)

PACKING: Shrink-film wrap in units of 25 copies. All shrink wrapped units must be labeled with ordering agency’s 

order number and the product title (as indicated on each print order).

Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process.

LABELING AND MARKING: Contractor to download GPO Form 905 (Rev. 7-15), Labeling and Marking 

Specifications, which can be located at gpo.gov, fill in appropriate blanks, and attach to shipping containers.

All shipping containers must be labeled with ordering agency’s order number and the product title, as well as indicate 

quantity packed in the container.

DISTRIBUTION: Deliver f.o.b. destination to: SRSC, Attn: Janice Winchester ((501) 212-6552) Building 1501A, 

PEC Warehouse, Camp Joseph T. Robinson North Little Rock, AR 72199. Inside delivery is required. 

Complete quantities will be furnished with each print order.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for Program 

1736-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking numbers, 

delivery method, and title of product. Contractor must be able to provide copies of all delivery receipts upon agency 

request. NOTE: A tracking sheet template will be provided after award to be used by the contractor for providing 

tracking number(s) for each order.

All expenses incidental to submitting and picking up proofs(as applicable) and furnishing sample copies must be borne 

by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Print order and furnished materials will be sent via email or agency’s FTP site.

When ordered, PDF soft proofs must be emailed to the email address as specified on the print order.

When ordered, hard copy proofs must be delivered to and picked up from: SRSC, Attn: Janice Winchester ((501) 212-

6552), Building 1501A, PEC Warehouse, Camp Joseph T. Robinson North Little Rock, AR 72199.

No definite schedule for placement of orders can be predetermined.

The following schedules begin the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

 For orders up to and including 2,500 total copies – Contractor must complete production and distribution 

within 10 to 12 workdays (as specified on the print order) of notification of availability of print order and 

furnished materials.

 For orders 2,501 up to and including 5,000 total copies – Contractor must complete production and 

distribution within 11 to 14 workdays (as specified on the print order) of notification of availability of print 

order and furnished materials.
National Guard Pocket Folders Page 10 of 15

1736-S R1 (06/24) 

 For orders 5,001 up to and including 10,000 total copies – Contractor must complete production and 

distribution within 12 to 15 workdays (as specified on the print order) of notification of availability of print 

order and furnished materials.

 For orders over 10,001 total copies – Contractor must complete production and distribution within 20

workdays of notification of availability of print order and furnished materials. 

 When ordered, no specific date is set for submission of proofs. Proofs must be submitted as soon as possible to 

allow for revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup (hard copy proofs) or corrections/changes/“O.K. to Print” are furnished via email 

(PDF soft proofs). (The first workday after receipt of proofs at the ordering agency is day one (1) of the hold 

time.) 

 All proof and transit time is included in the above schedule.

 NOTE: Schedule is based on the total copies (for all versions) ordered on a single print order.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable, upon completion of each order, by emailing to COMPLIANCE at

infosouthcentral@gpo.gov, Personnel receiving email will be unable to respond to questions of a technical nature or to 

transfer any inquiries. 
National Guard Pocket Folders Page 11 of 15

1736-S R1 (06/24)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 24

(b) 11

(c) 10

(1) (2)

II. (a) 10 22

 (b) 12 60

 (c) 10 80

(d) 3 75
National Guard Pocket Folders Page 12 of 15

1736-S R1 (06/24)

THIS PAGE IS INTENTIONALLY BLANK.
National Guard Pocket Folders Page 13 of 15

1736-S R1 (06/24) 

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and oprations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts of 

1,000 will be prorated at the per-1,000 rate.

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. PREPRESS OPERATIONS: The prices offered must be all-inclusive for outputting from electronic media and 

shall include the cost of all materials and operations necessary, as applicable.

(a) PDF soft proof ..................................................................................................per proof......$___________

(b) Digital color content proof................................................................................per proof......$___________

(c) Digital one-piece laminated halftone proof/digital color one-off proof.............per proof......$___________

I. PRINTING,CONSTRUCTION,PACKING,ANDDISTRIBUTION: Prices offered shall include the

cost of all required materials and operations necessary (including stock) for the printing, construction, 

packing, and distribution of the product listed in accordance with these specifications. 

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

Printing in four-color process,

including aqueous coating, construction,

and shrink-wrapping:

(a) 500 up to and including 2,500 copies..................per pocket folder......$___________ $___________

(b) 2,501 up to and including 5,000 copies...............per pocket folder......$___________ $___________

 _____________

 (Initials)
National Guard Pocket Folders Page 14 of 15

1736-S R1 (06/24) 

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(c) 5,001 up to and including 10,000 copies.............per pocket folder......$___________ $___________

 (d) Over 10,000 copies .............................................per pocket folder......$___________ $___________

 

_____________

(Initials)
National Guard Pocket Folders Page 15 of 15

1736-S R1 (06/24) 

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. See 

Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________. 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in 

exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance period may result in 

expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all 

pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number) 

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________