Program No 1225-S 

Term: Date of Award to 02/28/19

TITLE: Gettysburg National Military Park Booklet

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION

(1) Makeready and/or Setup......................................... per page 48 28.00 $ 1,344.00 40.00 $ 1,920.00 45.00 $ 2,160.00 85.41 $ 4,099.68 100.00 $ 4,800.00 36.00 $ 1,728.00 35.00 $ 1,680.00 42.19 $ 2,025.12 40.00 $ 1,920.00

(2) Running Per 1,000 Copies..................................... per page 1,680 5.98 $ 10,046.40 5.75 $ 9,660.00 5.30 $ 8,904.00 6.02 $ 10,113.60 7.57 $ 12,717.60 7.25 $ 12,180.00 7.90 $ 13,272.00 6.03 $ 10,130.40 6.00 $ 10,080.00

CONTRACTOR TOTALS $ 11,390.40 $ 11,580.00 $ 11,064.00 $ 14,213.28 $ 17,517.60 $ 13,908.00 $ 14,952.00 $ 12,155.52 $ 12,000.00

DISCOUNT 5% $ 569.52 1% $ 115.80 5% $ 553.20 2% $ 284.27 1% $ 175.18 2% $ 278.16 2% $ 299.04 $ - $ -

DISCOUNTED TOTALS $ 10,820.88 $ 11,464.20 $ 10,510.80 $ 13,929.01 $ 17,342.42 $ 13,629.84 $ 14,652.96 $ 12,155.52 $ 12,000.00

AWARDED

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION

(1) Makeready and/or Setup...................................... per page 48 17.00 $ 816.00 40.00 $ 1,920.00 $ - 24.25 $ 1,164.00 45.13 $ 2,166.24 12.50 $ 600.00 45.96 $ 2,206.08 80.00 $ 3,840.00

(2) Running Per 1,000 Copies................................... per page 1,680 9.07 $ 15,237.60 6.80 $ 11,424.00 $ - 7.02 $ 11,793.60 7.56 $ 12,700.80 144.00 $ 241,920.00 12.76 $ 21,436.80 10.50 $ 17,640.00

CONTRACTOR TOTALS $ 16,053.60 $ 13,344.00 $ - $ 12,957.60 $ 14,867.04 $ 242,520.00 $ 23,642.88 $ 21,480.00

DISCOUNT 5% $ 802.68 1% $ 133.44 $ - 4% $ 518.30 $ - 2% $ 4,850.40 $ - 1% $ 214.80

DISCOUNTED TOTALS $ 15,250.92 $ 13,210.56 $ - $ 12,439.30 $ 14,867.04 $ 237,669.60 $ 23,642.88 $ 21,265.20

Kutco Printing

Harrisburg, PA Temple Hills, MD

Rose Printing Co., Inc.

State College, PA Jacksonville, IL Denver, Co Tallahassee, FL Albuquerque, NM

McDonald & Eudy Printers Inc. dba Nittany Valley Offset Production Press Publication Printers Corp. WBC Inc. dba Lithexcel

Baltimore, MD

United Book Press

Alcom Printing

Harleysville, PA

Colonial Printing

Warwick, RI

Doyle Printing & Offset

Hyattsville, MD

Gateway Press Inc.

Louisville, KY

Grafikshop Corp.

Houston, TX

Graphic Vision

Gaithersburg, MD

Gray Graphics

Capitol Heights, MD

The John Roberts Company

Minneapolis, MN

K-B Offset Printing, Inc.

State College, PA
 

Program 1225-S Page 1 of 12 

Specifications by: DP 

Reviewed by: DR 

U.S. GOVERNMENT PUBLISHING OFFICE 

Philadelphia Regional Office 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Gettysburg National Military Park Booklet 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

National Park Service – Gettysburg National Military Park 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending February 

28, 2019 plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Philadelphia, PA time, on March 6, 2018.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Customer Services, Philadelphia Regional Office, Agency Procurement Facsimile Services, 

Southampton Office Park, 928 Jaymor Road, Suite A-190, Southampton, PA 18966-3820. Facsimile bids in 

response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO, Fax No. (215) 364-

6476. The program number and bid opening date must be specified with the bid. Refer to Facsimile Bids in 

Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. Hand delivered 

bids are to be taken to: GPO, 928 Jaymor Road, Suite A-190, Southampton, PA 18966, between the hours of 9:00 

a.m. and 4:00 p.m., prevailing Philadelphia, PA, time, Monday through Friday. The contractor is to follow the 

submission instructions in the Bid Submission/Opening area. If further instruction or assistance is required, call 

(215) 364-6465. 

BIDDERS, PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, 

as applicable, all pages of SECTION 4. – SCHEDULE OF PRICES. 

GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this publication as the 

applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Diane Peluso at 215-364-6465 x4 or email dpeluso@gpo.gov.
Gettysburg National Military Park Booklet Page 2 of 12

1225-S (02/19) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)). 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf. 

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs/Average type dimension/ 

 Electronic Media 

P-8. Halftone Match (Single and Double Impression) Approved Proofs/Electronic media 

P-10. Process Color Match Approved Proofs 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM" 

clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

 
Gettysburg National Military Park Booklet Page 3 of 12

1225-S (02/19) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through February 28, 2019, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 

2017, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Philadelphia, PA, immediately after award. At the 

Government’s option, the postaward conference may be held via teleconference. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through February 28, 2019 plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

 
Gettysburg National Military Park Booklet Page 4 of 12

1225-S (02/19) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract. 

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED 

from 120 days to one calendar year from the date the check is tendered as final payment. All other provisions 

remain the same. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 

 
Gettysburg National Military Park Booklet Page 5 of 12

1225-S (02/19) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of a self-covered booklet requiring such operations as electronic 

prepress, printing in four-color process, binding, packing, and distribution. 

TITLE: Gettysburg National Military Park Booklet. 

FREQUENCY OF ORDERS: Approximately three (3) orders per year. 

QUANTITY: Approximately 25,000 to 50,000 copies per order. 

NUMBER OF PAGES: Approximately 12 to 20 pages per order. 

TRIM SIZE: 5-1/2 x 8-1/2”. 

GOVERNMENT TO FURNISH: 

Electronic Media will be furnished as follows – 

 Platform: IBM with Windows 7, 10. 

 Storage Media: FTP, Email. 

 Software: Adobe InDesign CC, Adobe Photoshop CC, Adobe Acrobat DC Pro.

NOTE: All software upgrades (for specified applications) which may occur during the term of 

the contract, must be supported by the contractor. 

 Fonts: All printer and screen fonts will be furnished/embedded, as applicable. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract. 

 Additional 

 Information: Files will be furnished in native application, and/or PDF format. 

GPO Form 952 (Desktop Publishing - Disk Information). 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications. 

Contractor must provide a contractor-hosted FTP site for file upload and for the submission of visual high resolution 

print-ready PDF proofs. Appropriate log-on instructions and protocol must be provided at time of award. The 

contractor must provide the necessary security for the FTP, which at a minimum, must have a unique user ID and 

password. 

ELECTRONIC PREPRESS: 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to the Government Publishing 

Office, Philadelphia Regional Office. 
Gettysburg National Military Park Booklet Page 6 of 12

1225-S (02/19) 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

All halftones are to be 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

NOTE: The Government will accept PDF files as digital deliverables when furnished by the Government. 

PROOFS: 

If approved via offset printing, one (1) set of digital one-piece composite laminated halftone proofs on the actual 

production stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum 

resolution of 2400 x 2400 dpi. Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) 

for each color of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas 

consisting of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated consecutively across the sheet. Proofs 

must show dot structure. 

In lieu of digital one-piece laminated halftone proofs, at contractor’s option, one (1) set of inkjet proofs that are G7 

profiled and use pigment-based inks may be submitted. A proofing RIP that provides an option for high quality 

color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry 

tolerance to ISO 12647-7 standard for Graphic Technology (as of 3/19/09, and future amendments) must be utilized. 

Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain 

the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7, 2009. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

If produced via digital printing, the contractor is required to furnish one (1) set of digital color one-off proofs created 

using the same output device that will be used to produce the final printed product on the actual production stock. 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size/format of the product, as applicable. Proof will be used for color match on the press on 

the production run. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12 dated March 

2011. 
Gettysburg National Military Park Booklet Page 7 of 12

1225-S (02/19) 

Government Paper Specification Standards No. 12 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_12.pdf?sfvrsn=2. 

All paper used in each copy must be of a uniform shade. 

White No. 1 Coated Text, Gloss-finish, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A181. 

NOTE: Exception to Paper Specification Standards (March 2011, No. 12), under “Testing” – The acceptance 

criteria in Part 4 SHALL apply for opacity only. 

PRINTING: Print head to head in four-color process. 

At contractor’s option, the product may be produced via conventional offset or digital printing provided that Quality 

Level III standards are maintained. Final output must be a minimum of 150 line screen and at a minimum resolution 

of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth technology. Digital device must have a RIP that provides 

an option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

MARGINS: Margins will be as indicated on the print order or furnished electronic media. Adequate gripper 

margins throughout. Bleeds all sides. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches 

will not be allowed. 

PACKING: Pack suitable in shipping containers not to exceed 20 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during the delivery process. 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as directed 

using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random copies 

constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent to the Department of Interior (DOI), National Park Service (NPS), Gettysburg 

National Military Park (GNMP), 1195 Baltimore Pike, Gettysburg, PA 17325, ATTN: (point of contact per print 

order). 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 
Gettysburg National Military Park Booklet Page 8 of 12

1225-S (02/19) 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor 

will be required to certify that copies were selected as directed using GPO Form 917-Certificate of Selection of 

Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the contractor's bid 

and their cost will not be a consideration for award. A copy of the Print Order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Deliver f.o.b. destination to: Department of Interior (DOI), National Park Service (NPS), 

Gettysburg National Military Park (GNMP), 1195 Baltimore Pike, Gettysburg, PA 17325. 

Standard loading dock dimensions apply. Contractor must use a large delivery truck or trailer; no small trucks or 

vans allowed. No vehicle lift gate required. 

Receipt for Delivery: Contractor must furnish their own receipts for delivery. These receipts must include the GPO 

jacket, program, and print order numbers; total quantity delivered; number of containers and quantity per container; 

date delivery made; and, signature of the Government agent accepting delivery. The original copy of this receipt 

must accompany the contractor’s billing invoice for payment. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1225-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery 

receipts upon agency request. 

Upon completion of each order, contractor must return all digital deliverables, if applicable, to: Department of 

Interior (DOI), National Park Service (NPS), Gettysburg National Military Park (GNMP), 1195 Baltimore Pike, 

Gettysburg, PA 17325. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs, and furnishing 

sample copies must be borne by the contractor. 

F.o.b. destination for the GPO Federal Depository Library Program and the Library of Congress Rider Copies: 

1 copy to: BAC (C&I) 1523-01 15 copies to: BAC (By-Law) 1525-01 

U.S. Government Publishing Office Library of Congress 

Federal Depository Library Program U.S./Anglo Division 

Mail Stop: FDLP U.S. Government Documents Section 

44 H Street, NW, Loading Dock 101 Independence Avenue, SE 

Washington, DC 20401 Washington, DC 20540-4274 

Item No. 0648 Marked: Depository File Copies 

 

 
Gettysburg National Military Park Booklet Page 9 of 12

1225-S (02/19) 

SCHEDULE: 

Adherence to this schedule must be maintained. 

Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511). 

Print orders and furnished material will be furnished via FTP or email. 

Proofs must be delivered to and picked up from: Department of Interior (DOI), National Park Service (NPS), 

Gettysburg National Military Park (GNMP), 1195 Baltimore Pike, Gettysburg, PA 17325. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

 Contractor must complete production and distribution within 15 workdays. 

 

 When ordered, no specific date is set for submission of proofs. Proofs must be submitted as soon as possible 

to allow for revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than one (1) workday from their receipt at the ordering agency until they 

are made available for pickup. (NOTE: The first workday after receipt of proofs at the ordering agency is 

day one (1) of the hold time.) 

NOTE: All proof and transit time is included in the 15-workday schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the GPO Philadelphia Regional 

Office via email at infophiladelphia@gpo.gov or via telephone at (215) 364-6465. Personnel receiving email, call 

or facsimile will be unable to respond to questions of a technical nature or to transfer any inquires. 

 
Gettysburg National Military Park Booklet Page 10 of 12

1225-S (02/19) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

(1) (2) 

I. 48 1,680 
Gettysburg National Military Park Booklet Page 11 of 12

1225-S (02/19) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

Unless otherwise specified, no more than three blank pages shall be permitted at the end of the text. 

A charge will be allowed for each page, whether printed or blank. 

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations (including proofs and paper) for the printing, binding, packing, and distribution 

of the product listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

Printing in four-color process, including binding ..................... per page ....... $__________ $___________ 

______________ 

(Initials) 

 
Gettysburg National Military Park Booklet Page 12 of 12

1225-S (02/19) 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ 

 Initials 

Contracting Officer: __________ Date: __________ 

Initials