Jacket:

Title:

Agency:

Bid opening:

Quantity Bid Bid Discount

1,432,000 $142,585.51 net % net days $142,585.51

1,296,227 $142,585.51 0.001 % 20 days $142,584.09

1,096,811 $142,585.51 1 % 15 days $142,585.51

220,000 $142,585.51 net % net days $142,585.51

* Award

RW / RG

Britten Inc.

*V.N. Products

USA Promo Solutions

C- Ink

618-704

PEP22-08-03-003 988 Lifeline Magnets 1

Health and Human Services

September 28, 2022 at 11:00 a.m., prevailing Eastern Standard Time

Contractor Name Terms
Jacket 618-704 PEP22-08-003 988 LIFELINE MAGNETS 1 Page 1 of 6

618-704 DHSS / 2-07388 

Specifications by RW  

 

Reviewed by RG 

U.S. GOVERNMENT PUBLISHING OFFICE

U.S. Government Publishing Office (GPO) 

291 Virginia Beach Blvd., Ste. 401 

Virginia Beach Regional Printing Procurement Office 

Virginia Beach, Virginia 23462 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time September 28, 2022 at 

the U.S. Government Publishing Office, Virginia Beach Regional Office, 291 Independence Blvd., Suite 401, 

Virginia Beach, VA 23462. Due to COVID-19, this will NOT be a public bid opening. 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL Russ Ward (757) 

490-7941 AFTER AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR WHOSE 

NAME APPEARS IN THE UPPER PORTION OF THE PURCHASE ORDER. NO COLLECT CALLS. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office of Virginia Beach Regional Office will 

NOT be open. Based on this, bidders MUST submit email bids to bidsvirginiabeach@gpo.gov for this solicitation. 

No other method of bid submission will be accepted at this time. The jacket number and bid opening date must be 

specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date 

specified above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following: 

1) Illegibility of bid. 

2) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3) The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4) When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

OFFERS: This is a fixed-price contract. The bidder submitting a response shall bid the maximum quantity, 

inclusive of all costs (including non-reimbursable mail or freight, if applicable), that shall be delivered to the 

Government per the specification requirements for a total of $142,585.51. 

Bids shall include the cost of all materials and operations for the total quantity ordered. 

Award shall be made to the responsible bidder submitting a bid, whose bid specifies the most copies to be 

delivered to the Government for an all-inclusive, fixed-price total of $142,585.51. Bidders submitting responses 

to this solicitation shall submit a total quantity - for the fixed price. In the event of a tie quantity, award shall be 

determined by the lowest, total per-unit price after application of prompt payment discount and Buy American 

Act factoring (if applicable). In the event there is still a tie, the contract will be awarded in accordance with the 

GPO Printing Procurement Regulations, Chapter XII. 

Additionally, the bid shall include separate unit pricing for each additional 1,000 copies. 

If author’s alterations are made during the proofing stage, the total quantity may be decreased in accordance with 

the contractor’s submitted additional rate to offset the cost of the author’s alterations. 
Jacket 618-704 PEP22-08-003 988 LIFELINE MAGNETS 1 Page 2 of 6

Note: Bidders are to fill out, sign/initial, as applicable, and return page 6. 

The jacket number and bid opening date must be specified with the emailed bid submission. Refer to Facsimile 

Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January, 2018. 

For information regarding the solicitation requirements prior to award, email Russ Ward at wward@gpo.gov For 

contract administration after award, contact Russ ward at (757) 490-7941. 

GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government 

reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require 

other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question 

and may be asked to supply samples of similar items. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid
Jacket 618-704 PEP22-08-003 988 LIFELINE MAGNETS 1 Page 3 of 6

Vendors are expected to submit invoices within 15 days of job shipping/delivery. 

MODS: If any additional costs are incurred during the production of this job due to Government action (i.e. 

AAs), contractor is REQUIRED to submit written request to the Printing Specialist for written approval BEFORE 

proceeding. 

Only a warranted GPO Contracting Officer acting within their appointed limits, has the authority to issue 

modifications or otherwise change the terms and conditions of this contract. If an individual other than the GPO 

Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed 

with the change and shall immediately notify the GPO Contracting Officer. Proceeding with any work not 

authorized by the GPO Contracting Officer will be at the Contractor’s own risk. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product in accordance with these specifications. 

GOVERNMENT TO FURNISH: Purchase Order and PDF files will be emailed to contractor after award. 

PREFLIGHT: Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished 

media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, 

or data corruption that might interfere with proper file image processing must be reported to wward@gpo.gov. 

PRODUCT: Magnets printed in 4CP plus UV coating suitable for outdoor use as well as indoors. 

QUANTITY: As many as possible for $142,585.51. 

TITLE: PEP22-08-03-003 988 Lifeline Magnets 1 

DESCRIPTION: 

Magnets, print face only 4CP on 30 mil. magnetic base sheeting with white vinyl facing with UV coating suitable 

for outdoor use as well as indoors. Shrink wrap each in packs of 50. PDF proof required. 

Size: 3.25” x 6”

SUBCONTRACTING: The contractor may make contracts for the furnishing of all or any part of the supplies or 

work specified. Accordingly, Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)), does not apply to this procurement. 

BUY AMERICAN ACT - NOTE: In compliance with Contract Terms 310.2 (Rev. 01-18), Contractor must state 

within bid submitted either that the end product is a Domestic end product or a Foreign end product as defined in 

Contract Clause 37 for the requested promotional item. Domestic end product or Foreign end product must be 

indicated on the face of the bid submitted for sealed bid procurements. The contractor shall indicate “product of 

unknown origin” when it is unknown if the product offered is a domestic end product; in that instance, GPO will 

consider the bid as a Foreign end product, in accordance with Contract Terms, Certifications C-2 (Buy American 

Certification), that components of unknown origin have been considered to have been mined, produced, or 

manufactured outside the United States. 

An end product manufactured in the United States if the cost of its components mined, produced, or manufactured 

in the United States exceed 50 percent of the cost of all its components. The cost of components shall include 

transportation costs to the place of incorporation into the end product and shall include duty in the case of 

components of foreign origin. 

“United States” means the 50 States, the District of Columbia, Guam, Puerto Rico, American Samoa, The U.S. 

Virgin Islands and the Northern Mariana Islands. 

‘‘Foreign end product” means an end product other than a domestic end product. 
Jacket 618-704 PEP22-08-003 988 LIFELINE MAGNETS 1 Page 4 of 6

“Domestic bid” or “domestic offer” mean either a bid or an offer for a domestic end product, including 

transportation to destination. 

‘‘Foreign bid” or “foreign offer,’’ mean either a bid or an offer other than a domestic bid or domestic offer, 

including transportation to destination and duty. 

NOTE: Vendors are required to provide either a link to a website containing the item description and a visual for 

the product specifications along with a visual for the product, within 2 hours request from GPO; for review and 

acceptance prior to award. Information must definitively demonstrate that the product meets the specifications 

SCHEDULE: 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the Government Paper Specification Standards, No. 13, dated September 

2019.

Magnetic Base Sheeting with White Vinyl Facing or equal with combined 30 mil. thickness. 

DISTRIBUTION: Deliver f.o.b. destination. Ship all destinations by traceable means. All expenses incidental 

to picking up and returning materials and samples must be borne by the contractor. 

-Partial delivery of 250,000. Inside delivery (to arrive at destination) by October 28, 2022 by 3pm local time. 

-Deliver remaining in 3 equal quantities one month apart. Inside delivery (to arrive at destination) by November 

28, 2022 by 3pm local time, December 28, 2022 by 3pm local time, January 31, 2023 by 3pm local time. 

PROOF: 

Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. Include REMINDER that agency can keep 

proof Three (3) workdays. Date of receipt is NOT considered first workday. 

Contractor must call James Helton at 301-594-0553 to confirm receipt. 

Email PDF to: James.Helton@psc.hhs.gov and wward@gpo.gov. 

Packing: Vendor to ensure all packaging and labeling on product is in clear and legible english. Request 48 hours 

advance notice to James Helton by email James.Helton@psc.hhs.gov . Also, telephone James Helton at (301-594-

0553). This email notice should include the following: Shipper Name, Approximate date of arrival. Number of 

pallets being delivered. Printer should print or label each box with Product Title and Product ID (Product ID 

usually starts with PEP or SMA) Printer should only use standard sized pallets. No half-pallets Shipping Invoice 

should include Title(s), Product ID(s), number of boxes per each Product ID, total number of units per each 

Product ID, and Work Order # Deliveries should arrive between 7:30 a.m.-3:30 p.m. ET Monday - Friday, and not 

on government holidays. Calling ahead to James Helton is advised. If shipper uses a trailer to ship product, the 

SHIN warehouse will off load the truck using their forklift. If shipper uses a Straight Truck or Box Truck, the 

shipper is required to off load the truck using their own pallet jacks. The SHIN warehouse will not be able to off 

load these types of trucks. 

PALLETS/PALLETIZING: Pallets shall be suitably packed so as to insure acceptance and safe delivery by 

common carrier. Maximum gross weight is 2,000 lbs. Pack flush to corners, top side up, label facing out, without 

overhang at any edge. Voids must be to the center of the pallet. Pack with care. Loaded pallets may be stored four 

high at destination. Noncompliance with the palletizing specifications may be cause for the Government to reject 

the shipment at destination and return it to the contractor at their expense. The Government may, at its option, offer 

the contractor an opportunity and a reasonable time to correct, however, the Government may choose to repackage 

in accordance with the specifications and charge all costs to the contractor. 
Jacket 618-704 PEP22-08-003 988 LIFELINE MAGNETS 1 Page 5 of 6

NOTE: Failure to properly palletize may be cause for re-palletizing at contractor's expense. See GPO Contract 

Terms. 

NOTIFICATION OF SHIPMENT: Contractor must notify the ordering agency on the same day that the 

product ships/delivers via e-mail sent to James.Helton@psc.hhs.gov and wward@gpo.gov. The subject line of this 

message shall be Distribution Notice for Jacket 618-670, 618-704. The notice must provide all applicable tracking 

numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and 

shipping receipts upon agency request. 

Deliver all to: 

SHIN Warehouse 

21580 Beaumeade Circle #180 

Ashburn, VA 20147 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level 3 

(b) Finishing Attributes -- Level 3 

(c) Exceptions: None 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level 1. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Preproduction proof 

P-8. Halftone Match Approved Preproduction proof 

P-9. Solid and Screen Tint Color Match Approved Preproduction proof 

P-10. Process Color Match Approved Preproduction proof 
Jacket 618-704 PEP22-08-003 988 LIFELINE MAGNETS 1 Page 6 of 6

Bidders must fill out this page and return it. 

Quantity Price 

______________________ $142,585.51 

A cost must be submitted for each additional 1,000 copies. 

Additional 1,000 copies $__________________, Country of Origin ____________________________ 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. 

Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. 

Electronic signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive

Bidder _____________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

_______________________________________________________________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials) 

___________________________________________________________________________________________