Program No 1825-S Term 03/20/18 To 02/28/19

TITLE: Event Guide

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION:

Face and back, printing in 4-color process:

a. Up to and including 50,000 copies, per product

1 Makeready and/or Setup 5 $400.00 $2,000.00 $681.00 $3,405.00 $600.00 $3,000.00 $85.00 $425.00

2 Running per 1,000 copies 200 $10.50 $2,100.00 $36.32 $7,264.00 $25.00 $5,000.00 $14.77 $2,954.00

b. Over 50,000 up to and including 300,000 copies, per product

1 Makeready and/or Setup 4 $400.00 $1,600.00 $681.00 $2,724.00 $600.00 $2,400.00 $98.00 $392.00

2 Running per 1,000 copies 800 $10.00 $8,000.00 $21.74 $17,392.00 $18.00 $14,400.00 $12.77 $10,216.00

CONTRACTOR TOTALS $13,700.00 $30,785.00 $24,800.00 $13,987.00

DISCOUNT 1% $137.00 2% $615.70 3% $744.00 NET

DISCOUNTED TOTALS AWARDED $13,563.00 $30,169.30 $24,056.00 $13,987.00

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION:

Face and back, printing in 4-color process:

a. Up to and including 50,000 copies, per product

1 Makeready and/or Setup 5 $200.00 $1,000.00 $108.00 $540.00 $108.00 $540.00 $750.00 $3,750.00

2 Running per 1,000 copies 200 $16.00 $3,200.00 $30.00 $6,000.00 $29.74 $5,948.00 $17.45 $3,490.00

b. Over 50,000 up to and including 300,000 copies, per product

1 Makeready and/or Setup 4 $280.00 $1,120.00 $108.00 $432.00 $180.00 $720.00 $750.00 $3,000.00

2 Running per 1,000 copies 800 $11.00 $8,800.00 $25.00 $20,000.00 $21.92 $17,536.00 $12.47 $9,976.00

CONTRACTOR TOTALS $14,120.00 $26,972.00 $24,744.00 $20,216.00

DISCOUNT NET 1% $269.72 0.25% $61.86 NET

DISCOUNTED TOTALS $14,120.00 $26,702.28 $24,682.14 $20,216.00

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION:

Face and back, printing in 4-color process:

a. Up to and including 50,000 copies, per product

1 Makeready and/or Setup 5 $1,424.00 $7,120.00 $228.00 $1,140.00

2 Running per 1,000 copies 200 $10.33 $2,066.00 $14.25 $2,850.00

b. Over 50,000 up to and including 300,000 copies, per product

1 Makeready and/or Setup 4 $1,424.00 $5,696.00 $259.33 $1,037.32

2 Running per 1,000 copies 800 $10.33 $8,264.00 $11.75 $9,400.00

CONTRACTOR TOTALS $23,146.00 $14,427.32

DISCOUNT 1% $231.46 NET

DISCOUNTED TOTALS $22,914.54 $14,427.32

Image Square

Santa Monica, CA

Colonial Printing

Warwick, RI Louisville, KY

Frederic Printing Gateway Press Incorp

Aurora, CO

Geneva, IL

Production Press

Jacksonville, IL

The Strathmore Co GPO Estimate

K-B Offset Printing Inc Lithexcel Publication Printers Corp

State College, PA Albuquerque, NM Denver, CO
Program 1825-S Page 1 of 14

Specifications by DS 

Reviewed by MRN 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Denver, CO 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Event Guide 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of the Interior, National Park Service 

 Grand Canyon National Park, AZ 

Single Award

ȅ TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

February 28, 2019, plus up to four (4) optional 12-month extension period(s) that may be added in accordance 

with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

QUOTES OPENING: Quotes shall be publicly opened at 11:00 a.m., prevailing Denver, CO, time, on March 8, 

2018. 

QUOTATION SUBMISSION: Submit quotes in pre-addressed envelope furnished with solicitation, or send to: 

U.S. Government Publishing Office, Denver Regional Office, Suite 208, 12345 West Alameda Parkway, 

Lakewood, CO 80228-2842. Facsimile quotations in response to this solicitation are permitted. Facsimile 

quotations may be submitted directly to the GPO Denver Regional Office, Fax No. (303) 236-5332. The program 

number and quote opening date must be specified with the quotation. Refer to Facsimile Bids in Solicitation 

Provisions of GPO Contract Terms, GPO Publication 310.2 as revised January, 2018. 

The GPO 910 “BID” Form is no longer required. Offerors are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev.1-18). Prospective offerors should carefully 

read this publication as the applicable terms within become an integral part of this contract. The document is 

posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major 

revisions.

 ABSTRACT OF PREVIOUS PRICES IS AVAILABLE 

On GPO’s website: https://www.gpo.gov/docs/default-source/contract-pricing/denver/ab1825sp.pdf?sfvrsn=2 

For information of a technical nature, contact Don Showalter at (303) 236-5292, x5; or email 

dshowalter@gpo.gov. 
Event Guide Page 2 of 14

1825-S (02/19) 

SECTION 1 - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Quote will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing Attributes - Level III 

(b) Finishing Attributes - Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs/Electronic Media 

P-8. Halftone Match 

P-10. Process Color Match 

Approved Proofs/Electronic Media 

Approved Proofs/Electronic Media 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Event Guide Page 3 of 14

1825-S (02/19) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to February 28, 2019, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 

2017, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD PAPER SAMPLES: After quotes opening, the prospective contractor may be required to furnish 

samples of the paper to be used in the production of the contract requirements. (NOTE: At the option of the 

Contracting Officer, the preaward paper samples may be waived.) 

The prospective contractor shall submit not less than 10 sheets. Each sheet sample shall be 8-1/2 x 11” and must 

be of the kind and quality required by the specifications. The container and accompanying documentation shall 

be marked PAPER SAMPLES and shall include the GPO Program Number. 

These samples are an integral part of the quotation and must be received by the Government within three (3) 

workdays of notification to submit. Samples will be inspected and tested and must comply with the specifications 

as to kind and quality of materials. 

Submit samples to: Grand Canyon National Park Warehouse, Attn: Jo Lombard, 1576 Shuttle Bus Road, Grand 

Canyon, AZ 86023-0129. (Cell: (928) 225-5205) (Prospective contractor must notify GPO when paper samples 

are submitted to the ordering agency.) 

If the preaward paper samples are disapproved by the Government, the contractor may be permitted, at the option 

of the Government, additional time to submit additional samples if so notified by the Contracting Officer. 

In the event the revised samples are disapproved by the Government, the contractor shall be deemed to have failed 

to comply with the applicable requirements of these specifications and may be reason for a determination of nonresponsibility. 
Event Guide Page 4 of 14

1825-S (02/19) 

Failure to deliver the paper samples within the stated time period may disqualify the contractor from further 

consideration for award.

NOTE: If approved and after award, any subsequent change of stock at any time during the term of the contract 

must be approved by the ordering agency. Additional paper samples may be required at that time. 

No charges will be allowed for these preaward paper samples. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through February 28, 2019, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued”, upon notification by the Government, for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.
Event Guide Page 5 of 14

1825-S (02/19) 

PAYMENT: Upon completion of each order, the contractor is required to furnish their billing invoice to the 

ordering agency for examination and certification as to correctness of billing as applicable to the work performed. 

Contractor to submit billing to the ordering agency as specified on the print order. 

The ordering agency is required to return the signed billing certification to the contractor within five (5) workdays 

of receipt thereof. 

After examination and certification by the ordering agency, contractor must submit his invoice to GPO. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 

NOTE: Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print order 

series 05000, 25000, 45000, 65000, 85000, the billing certification requirement is WAIVED. 
Event Guide Page 6 of 14

1825-S (02/19) 

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of face and back cut sheets requiring such operations as 

electronic prepress, proofing, printing, binding, packing, and distribution. 

TITLE: Event Guide. 

FREQUENCY OF ORDERS: Approximately 4 to 10 orders per year. 

QUANTITY: Approximately 15,000 to 300,000 copies per order. It is anticipated that four of the orders will be 

placed as follows:

Spring Edition– Approximately 200,000 copies. 

Summer Edition – Approximately 300,000 copies. 

Fall Edition – Approximately 200,000 copies. 

Winter Edition – Approximately 100,000 copies. 

NUMBER OF PAGES: Face and back. 

TRIM SIZE: 4 x 9.” 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows: 

 Platform: Macintosh OS 10.7.5 and newer; Windows 7 and newer. 

 Storage Media: FTP; Email; CD-ROM; DVD. 

 Software: Adobe InDesign, Adobe Illustrator, Adobe PhotoShop, Adobe Acrobat, 

Microsoft Office software, and WordPerfect. Current or near current version. 

All platform system and software upgrades (for specific applications) which 

may occur during the term of the contract must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. The 

contractor is cautioned that furnished fonts are the property of the Government 

and/or its originator. All furnished fonts are to be eliminated from the 

contractor's archive immediately after completion of the contract. 

 Additional Information: Files will be furnished in native application and/or PDF format. All necessary 

scans and graphics will be properly linked and in final position. Some files may 

be compressed using PKZip or similar compression software. Hard copy 

visuals output from furnished files will be furnished to be used as a guide only. 

CMYK to be used for color identification. 

Identification markings such as register marks, commercial identification marks of any kind, etc. must not print on 

the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 
Event Guide Page 7 of 14

1825-S (02/19) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors 

other than those described below, media damage, or data corruption that might interfere with proper file image 

processing must be reported to the ordering agency and to the Contracting Officer immediately upon discovery. 

The contractor will not receive additional compensation or time for common errors associated with the output of 

files. Common errors include, but are not limited to: 

 color issues and shifts (RGB color data, no spot colors, loss of black plate) 

 page integrity (text reflow or type substitution) 

 errors associated with embedded graphics 

 missing prepress features (e.g., trim marks) 

 loss of text characters from graphic elements 

 defining proper file output selection for the imaging device being used. 

The contractor shall create/extend bleeds, create or alter any necessary trapping, set proper screen angles and 

frequency, define proper file output selection for the imaging device being utilized, and ensure that the black type 

is a solid black, NOT a process build. Furnished files must be imaged as necessary to meet the assigned quality 

level.

Contractor must provide final output with text equivalent to a minimum of 2400 dpi, equal to 150-line screen or 

finer and all flattones, halftones (gray scale illustrations), and CMYK graphics 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files with the 

furnished material. The digital deliverables must be an exact representation of the final printed product and shall 

be returned on the same type of storage media as was originally furnished. The Government will not accept, as 

digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary 

file formats other than those supplied, unless specified by the Government. NOTE: The Government will accept 

PDF files as digital deliverables when furnished by the Government. 

PROOFS: When ordered, contractor to submit one “Press Quality” PDF soft proof (for content only) using the 

same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be 

evaluated for text flow, image position, and color breaks. Proof will not be used for color match. 

Contractor is cautioned that the proofs produced must be from the contractor prepared files for their output device 

and which will be used for final reproduction (ripped proof). It is not acceptable to simply submit reproductions 

of PDF files furnished by the ordering agency. 

When ordered, no charges will be allowed for the PDF soft proofs. It is anticipated that most orders will require 

proofs. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 
Event Guide Page 8 of 14

1825-S (02/19) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011. 

Government Paper Specification Standards No. 12 – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf?sfvrsn=2

White 100% Recycled Offset Book, basis weight: 60 lbs. per 500 sheets, 25 x 38” equal to JCP Code A70. 

Contractor to use the brightest possible recycled stock available. 

PRINTING: Print face and back in 4-color process. 

At contractor's option, the product may be produced via conventional offset or digital printing provided that 

Quality Level III standards are maintained. Final output must be a minimum of 150 line screen and at a minimum 

of resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth technology. Digital device must have a RIP 

that provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

The GPO imprint requirement is waived and must not print on the final product. 

MARGINS: Margins will be as indicated on the print order or furnished electronic copy. Adequate gripper. 

BINDING: Trim four sides. 

PACKING: Kraft paper band in quantities of 250. SHRINK-FILM WRAPPING IS NOT ACCEPTABLE. 

Pack suitable in shipping containers. Containers shall not exceed 25 pounds each when fully packed. 

Each container must have uniform quantities. 

Pallets are required.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): When non-rolled orders are requested, they must 

be divided into equal sublots in accordance with the chart below. A random copy must be selected from each 

sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify 

that copies were selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located on 

GPO.gov). The random copies constitute a part of the total quantity ordered, and no additional charge will be 

allowed.

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 
Event Guide Page 9 of 14

1825-S (02/19) 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The Print Order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of 

Selection of Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the 

contractor's quote and their cost will not be a consideration for award. A copy of the Print Order must be included 

with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of 

Mailing, identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of 

mailing.

DISTRIBUTION: Deliver f.o.b. destination to: 

Grand Canyon National Park Warehouse 

Attn: Jo Lombard, (cell) (928) 225-5205 

1576 Shuttle Bus Road 

Grand Canyon, AZ 86023-0129 

Inside delivery required. 

The warehouse does have a loading dock and forklift available. Deliveries must be Monday through Thursday, 

from 8:00 a.m. to 11:30 a.m. or from 1:00 p.m. to 4:00 p.m. The agency must be notified 24 hours in advance of 

delivery to ensure personnel are available to receive delivery. 

Receipt for Delivery: Contractor must furnish their own receipts for delivery. These receipts must include the 

GPO jacket, program, and print order numbers; total quantity delivered, number of cartons, and quantity per 

carton; date delivery made; and signature of the Government agent accepting delivery. The original copy of this 

receipt must accompany the contractor's invoice for payment. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1825-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery 

receipts upon agency request. 
Event Guide Page 10 of 14

1825-S (02/19) 

Upon completion of each order, all furnished material and digital deliverables (when applicable) must be returned 

to:

Grand Canyon National Park Warehouse 

Attn: Jo Lombard, (cell) (928) 225-5205 

1576 Shuttle Bus Road 

Grand Canyon, AZ 86023-0129 

All expenses incidental to picking up and returning materials, (if applicable), submitting proofs, and furnishing 

sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. The contractor must not start production of any 

job prior to receipt of the individual print order (GPO Form 2511). 

When applicable, print order and furnished material must be picked up from and returned to: 

Grand Canyon National Park Warehouse 

Attn: Jo Lombard 

1576 Shuttle Bus Road 

Grand Canyon, AZ 86023-0129 

At Government’s option, print order and furnished material may be furnished by FTP or email. 

When ordered, contractor to email PDF soft proofs to johanna_lombard@nps.gov and

GRCA_Creative_Media@nps.gov. Contractor must call Jo Lombard at office: (928) 638-7902 to confirm receipt. 

No definite schedule for pickup of material/placement of orders can be predetermined. 

The following schedule begins the workday after notification of availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 

x Contractor must complete production and delivery to destination within 7 to 10 workdays (as specified on 

the print order) for orders up to and including 100,000 copies. 

x No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs, if contractor’s errors are judged serious enough to require them. 

x Proofs will be held no more than 1 workday from their receipt at the ordering agency until 

correction/changes/“O.K. to Print” are furnished via email. (NOTE: The proof hold time begins upon 

receipt of proofs at the ordering agency.) 

x All proof and transit time is included in the 7 to 10-workday schedule (as specified on the print order). 

NOTE: For orders of more than 100,000 event guides, it is acceptable to the Government to receive a partial 

shipment of 100,000 by or on the scheduled delivery date with the provision that the balance of the order will be 

received by the Government within six (6) workdays of the scheduled delivery date. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination specified. 
Event Guide Page 11 of 14

1825-S (02/19) 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact U.S. GPO Denver Regional 

Office via email to infodenver@gpo.gov; or by faxing (303) 236-5332. 
Event Guide Page 12 of 14

1825-S (02/19) 

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest quote by applying the prices offered in the "SCHEDULE OF 

PRICES" to the following units of production which are the estimated requirements to produce one (1) year's 

production under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the 

volume of work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES". 

I.

 (1) (2) 

 (a) 5 200 

 (b) 4 800 
Event Guide Page 13 of 14

1825-S (02/19) 

SECTION 4 - SCHEDULE OF PRICES 

Quotes are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Contractor must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, 

or alteration of the order and manner of submitting offers, may be declared nonresponsive. 

An entry of "NC" (No Charge) shall be entered if offeror intends to furnish individual items at no charge to the 

Government.

Quotes submitted with "NB" (No Quote), "NA" (Not Applicable), or blank spaces for an item may be declared 

nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the "DETERMINATION OF AWARD") that are 

inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if 

such action would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 1,000 will be prorated at the per-1,000 rate. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices quoted shall include the cost of all 

required materials (including paper) and operations necessary for the printing, binding, packing, and 

distribution of the product listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

 (1) (2) 

Face and back, printing in 4-color process: 

(a) Up to and including 50,000 copies, per product $___________ $___________ 

(b) Over 50,000 up to and including 300,000 copies, per product $___________ $___________ 

______________ 

 (Initials) 
Event Guide Page 14 of 14

1825-S (02/19) 

SHIPMENT(S): Shipments will be made from: City , State 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the offeror has 

selected the city and state shown below in the address block, and the quote will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as Percent, calendar days.

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Offeror hereby acknowledges amendment(s) number(ed) 

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this quote is 

accepted within _______ calendar days (60 calendar days unless a different period is inserted by the offeror) 

from the date for receipt of quotes, to furnish the specified items at the price set opposite each item, delivered at 

the designated point(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day quote acceptance period may result in expiration of the quote prior to award. 

OFFEROR’S NAME AND SIGNATURE: Unless specific written exception is taken, the offeror, by signing 

and submitting a quote, agrees with and accepts responsibility for all certifications and representations as required 

by the solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and 

return one copy of all pages in “SECTION 4 – SCHEDULE OF PRICES,” including initialing/signing where 

indicated.

Failure to sign the signature block below may result in the quote being declared non-responsive. 

Offerors 

 (Contractor Name) (GPO Contractor’s Code) 

(Street Address) 

(City – State – Zip Code) 

By

 (Printed Name, Signature and Title of Person Authorized to Sign this Quote) (Date) 

(Person to be Contacted) (Telephone Number) (Email)