ITEM NO. DESCRIPTION UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING/CONSTRUCTION:

(a) E-19 10-2006 8-7/8 x 3-7/8" per 1,000 envelopes 119 $28.80 $3,427.20 $61.44 $7,311.36 $24.08 $2,865.52 $500.00 $59,500.00 $11.05 $1,314.95

(b) E-20 10-2006 12-1/4 x 9-1/4" per 1,000 envelopes 742 $65.02 $48,244.84 $123.04 $91,295.68 $38.40 $28,492.80 $650.00 $482,300.00 $23.45 $17,399.90

(c) E-25BR 8-1996 8-7/8 x 3-7/8" per 1,000 envelopes 310 $49.79 $15,434.90 $61.44 $19,046.40 $69.43 $21,523.30 $500.00 $155,000.00 $19.20 $5,952.00

(d) E-25CR 5-2001 8-7/8 x 3-7/8" per 1,000 envelopes 492 $49.79 $24,496.68 $61.44 $30,228.48 $69.38 $34,134.96 $500.00 $246,000.00 $19.10 $9,397.20

(e) E-44 8-1996 12-1/2 x 9-1/2" per 1,000 envelopes 495 $112.23 $55,553.85 $124.90 $61,825.50 $130.88 $64,785.60 $700.00 $346,500.00 $43.95 $21,755.25

(f) E-44B 10-2004 9 x 12" per 1,000 envelopes 670 $111.20 $74,504.00 $125.36 $83,991.20 $129.85 $86,999.50 $600.00 $402,000.00 $44.00 $29,480.00

(g) E-47 8-1996 15 x 10" per 1,000 envelopes 72 $144.81 $10,426.32 $167.38 $12,051.36 $154.83 $11,147.76 $800.00 $57,600.00 $61.50 $4,428.00

(h) E-125L 10-1994 9-1/2 x 4-1/8" per 1,000 envelopes 2,029 $40.62 $82,417.98 $64.19 $130,241.51 $70.43 $142,902.47 $600.00 $1,217,400.00 $21.10 $42,811.90

(i) E-125R 10-1994 9-1/2 x 4-1/8" per 1,000 envelopes 98 $40.62 $3,980.76 $64.19 $6,290.62 $70.58 $6,916.84 $600.00 $58,800.00 $22.50 $2,205.00

(j) E-130 10-1994 9-1/2 x 4-1/8" per 1,000 envelopes 613 $40.78 $24,998.14 $64.69 $39,654.97 $70.06 $42,946.78 $598.00 $366,574.00 $20.90 $12,811.70

(k) E-142B 4-2001 9-1/2 x 6-1/8" per 1,000 envelopes 75 $88.95 $6,671.25 $90.38 $6,778.50 $104.70 $7,852.50 $650.00 $48,750.00 $47.40 $3,555.00

(l) E-178 9-2003 9-3/4 x 4-3/8" per 1,000 envelopes 19 $49.54 $941.26 $148.45 $2,820.55 $102.04 $1,938.76 $750.00 $14,250.00 $13.90 $264.10

(m) E-200A 9-2017 9-3/4 x 6" per 1,000 envelopes 189 $86.70 $16,386.30 $80.36 $15,188.04 $98.05 $18,531.45 $740.00 $139,860.00 $34.20 $6,463.80

(n) E-207 9-2003 9-3/4 x 6" per 1,000 envelopes 38 $64.42 $2,447.96 $111.62 $4,241.56 $102.56 $3,897.28 $750.00 $28,500.00 $13.90 $528.20

II. STOCK/PAPER:

(a) E-19 10-2006 8-7/8 x 3-7/8" per 1,000 envelopes 119 $5.72 $680.68 $8.30 $987.70 $20.79 $2,474.01 $15.00 $1,785.00 $31.45 $3,742.55

(b) E-20 10-2006 12-1/4 x 9-1/4" per 1,000 envelopes 742 $18.25 $13,541.50 $35.41 $26,274.22 $72.07 $53,475.94 $45.00 $33,390.00 $92.50 $68,635.00

(c) E-25BR 8-1996 8-7/8 x 3-7/8" per 1,000 envelopes 310 $5.91 $1,832.10 $8.30 $2,573.00 $19.40 $6,014.00 $15.00 $4,650.00 $18.65 $5,781.50

(d) E-25CR 5-2001 8-7/8 x 3-7/8" per 1,000 envelopes 492 $5.91 $2,907.72 $8.30 $4,083.60 $18.71 $9,205.32 $15.00 $7,380.00 $18.65 $9,175.80

(e) E-44 8-1996 12-1/2 x 9-1/2" per 1,000 envelopes 495 $22.97 $11,370.15 $37.27 $18,448.65 $66.53 $32,932.35 $45.00 $22,275.00 $80.15 $39,674.25

(f) E-44B 10-2004 9 x 12" per 1,000 envelopes 670 $20.47 $13,714.90 $37.74 $25,285.80 $80.39 $53,861.30 $45.00 $30,150.00 $86.10 $57,687.00

(g) E-47 8-1996 15 x 10" per 1,000 envelopes 72 $28.04 $2,018.88 $79.74 $5,741.28 $166.32 $11,975.04 $75.00 $5,400.00 $230.90 $16,624.80

(h) E-125L 10-1994 9-1/2 x 4-1/8" per 1,000 envelopes 2,029 $13.52 $27,432.08 $10.52 $21,345.08 $24.26 $49,223.54 $20.00 $40,580.00 $23.85 $48,391.65

(i) E-125R 10-1994 9-1/2 x 4-1/8" per 1,000 envelopes 98 $13.52 $1,324.96 $10.52 $1,030.96 $26.33 $2,580.34 $20.00 $1,960.00 $34.75 $3,405.50

(j) E-130 10-1994 9-1/2 x 4-1/8" per 1,000 envelopes 613 $13.38 $8,201.94 $10.52 $6,448.76 $19.40 $11,892.20 $20.00 $12,260.00 $23.65 $14,497.45

(k) E-142B 4-2001 9-1/2 x 6-1/8" per 1,000 envelopes 75 $82.85 $6,213.75 $15.12 $1,134.00 $138.60 $10,395.00 $30.00 $2,250.00 $280.40 $21,030.00

(l) E-178 9-2003 9-3/4 x 4-3/8" per 1,000 envelopes 19 $116.54 $2,214.26 $15.01 $285.19 $146.22 $2,778.18 $30.00 $570.00 $303.75 $5,771.25

(m) E-200A 9-2017 9-3/4 x 6" per 1,000 envelopes 189 $9.57 $1,808.73 $14.47 $2,734.83 $49.90 $9,431.10 $30.00 $5,670.00 $52.00 $9,828.00

(n) E-207 9-2003 9-3/4 x 6" per 1,000 envelopes 38 $130.05 $4,941.90 $15.66 $595.08 $125.43 $4,766.34 $30.00 $1,140.00 $116.60 $4,430.80

$468,134.99 $627,933.88 $735,940.18 $3,792,494.00 $467,042.55

0.00% $0.00 0.00% $0.00 0.00% $0.00 0.00% $0.00 0.00% $0.00

NET $468,134.99 NET $627,933.88 NET $735,940.18 NET $3,792,494.00 NET $467,042.55

Abstracted by: Teresa Doughty-Shoffstall 10/18/2018

Verified by: Linda Price 10/19/2018

Contract Awarded to: Cenveo Worldwide

AWARDED

CONTRACTOR TOTALS

J.J. COLLINS PRINTERS

Charleston, IL

PROMPT PAYMENT DISCOUNTS

DISCOUNTED TOTALS

PROGRAM 2550-S IRS OFFICE ENVELOPES

Term Of Contract: November 1, 2018 through October 31, 2019 and 4 Option Years

BASIS OF 

AWARD

CENVEO WORLDWIDE

Smyrna, GA

TAYLOR/CORP GRAPH INTL

North Mankato, MN

PRINTING RESOURCES

Cleveland, OH

THE PRINT HOUSE

Brooklyn, NY
1 to 

2550-S

. Change document header on pages 2 through 43 from 

2551-S (10/19)

 to 

2550-S (09/19)

. Change

all references of "2551-S" on Exhibits 2 through 15 to "2550-S".

3. On page 1 of the contract, replace "Term of Contract" paragraph with the following: "INITIAL WEBSITE

DEVELOPMENT PERIOD: Beginning Date of Award through October 31, 2018. PRINT PRODUCTION PERIOD:Beginning November 1, 2018 through September 30, 2019, plus up to four optional 12-month extension period(s)

(October 1, 2019 through September 30, 2020, October 1 2020 through September 30, 2021, October 1, 2021

through September 30, 2022, and October 1, 2022 through September 30, 2023) that may be added in accordance

with the "Option to Extend the Term of Contract" clause in Section 1 of this contract. Special attention is directed to

the "Economic Price Adjustment" clause in Section 1 of this contract.

4. On page 4 of the contract, under "Option to Extend Term of Contract", change "October 31, 2023" to "September 30,

2023". Also on page 4 of the contract, under "Economic Price Adjustment", change "November 1, 2018 through

October 31, 2019" to "October 1, 2018 through September 30, 2019" and change "July 31, 2018" to "June 30, 2018".

5. On page 5 of the contract, under "Paper Price Adjustment", change "November 1, 2018 through October 31, 2019" to

"October 1, 2018 through September 30, 2019".

6. On page 8 of the contract, under "Ordering", change "October 31, 2019" to "September 30, 2019". Also on page 8,

under "Ordering" and after the first sentence in the first paragraph, add the following: "Development of website maybegin Date of Award, ordering of envelopes using website or IRS Form 9880 shall commence no earlier thanNovember 1,2018."

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:U.S. Government Publishing Office

Columbus Regional Office

1335 Dublin Road, Suite 112-B

Columbus, OH 43215-7034

Amended bid or acknowledciement must be submitted using the method(s) specified in the solicitation for bid submission.Telephone or e-mail submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. Failure to acknowledgereceipt of amendment, by amendment number, prior to bid-opening time, may be reason for bid being declared

nonresponsive.

Sincerely,

WILLIAM M. LAr

Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

732 North Capitol Street NW, Washington, DC 20401-0001

http://www.gpo.gov | www.facebook.com/USGPO ] twitter.com/USGPO
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

IRS Office Envelopes s^ ::

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Internal Revenue Service

Smgle Award

TERM OF CONTRACT

The term of this contract is for 1 year (base year period of November 1, 2018 through October 31, 2019) and 4 option yearperiods (November 1, 2019 through October 31, 2020; November 1, 2020 through October 31, 2021; November 1, 2021

through October 31, 2022; and November 1, 2022 through October 31, 2023). Special attention is directed to the followmgprovision and clauses m Section 1 of this contract: "Option to Extend Term of Contract" and "Economic Price Adjustment".

BED OPENING

Bids shall be publicly opened at 2:00 p.m., prevailing Columbus, Ohio, time, on

October 16, 2018

SUBMIT SEALED BID TO

U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112-B, Columbus, OH 43215.

Bid must be clearly marked on the outermost envelope/package with company name and address of the bidder, programnumber, and bid opening date. Bidder's option to telefax bid to Columbus RO, (614) 488-4577. Telegraphic and e-mail bids

transmitted to GPO offices WILL NOT be considered.

BIDDERS PLEASE NOTE

Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding. Significant revisions have

been made throughout the specifications, including the addition of the Paper Price Adjustment and revised Schedule ofPrices. NOTE: Significant revisions to Economic Price Adjustment and Paper Price Adjustment on pages 4 to 5.The GPO 910 "BID" Form is no longer reqmred. Bidders are to fill out, sign/initial, as applicable, all pages of SECTION 4.

- SCHEDULE OF PRICES.

GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitations Provisions, Supplemental Specifications,

and Contract Clause (Rev. 1-18). Prospective bidders should carefully read this publication as the applicable terms within

become an integral part of this contract. The document is posted at https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards along with a list of major revisions.

Abstract of bids for Program 2551-S available at: https://www.gpo.gov/hovv-to-work-with-us/vendors/contract-pricing.For information of a technical nature call Linda Price at (614) 488-4616, ext. 7 (No collect calls).

FILE COPY
• GPO Contract Terms (GPO Publication 310.2):

o https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/terms-01-18.pdf

• GPOQATAP(GPO Publication 310.1);

o https://www,gpo..aov/docs/default-source/forms-and-standards-fi]es-for-vendors/qatap.pdf

REGULATIONS GOVERNING PROCUREMENT

The U.S. Government Printing Office (GPO) is an office in the legislative branch of the United StatesGovernment. Accordingly, the Federal Acquisition Regulation is inapplicable to this, and all GPO procurements.

However, the text of certain provisions of the Federal Acquisition Regulation as contained in the Code of FederalRegulations (CFR), are referenced in this solicitation. The offeror should note that only those provisions of theFederal Acquisition Regulation which are specifically incorporated by reference into this solicitation, are

applicable.SUBCONTRACTmG

The predominant production function may be either the manufacture of the envelopes or the printing of theenvelopes. Bidder who must subcontract both operations may be declared non-responsible.SECURITY

The contractor shall take all necessary precautions to insure against mishandling and misuse ofcredit/purchase

card information provided by the IRS. The minimum precautions must include that the facsimile machines arelocated in a secure location and have limited accessibility and/or that the contractor maintain encrypted facsimile

machines and e-mail servers.

The contractor's online application is required to be capable of accepting valid credit/purchase cards for orders,and is required to comply with the following:Contractor must meet Payment Card Industry (PCI) standards and must be certified for PCI operations. A copy of

this certification must be made available to the Government immediately upon request.

Contractor must encrypt all credit/purchase card numbers using Federal Information Processing Standard (FIPS)compliant encryption (Triple DES or AES encryption) when credit/purchase card numbers are stored or whencredit/purchase card numbers are transmitted over a computer network.

No credh/purchase card number shall ever be transmitted over a computer network without FIPS compliant

encryption protection.

No credit/purchase card number shall ever be stored in a database without PIPS compliant encryption protection.

GPO and IRS must be notified if the contractor ever detects a breach of the contractor's system in whichcrediVpurchase card numbers are believed to have been copied or compromised.

The contractor will indemnify and hold the GPO and the U.S. Government harmless and the contractor assumesfull liability and responsibility for the loss, misuse, or fraudulent (by contractor or its employees or agents) use of

any and all credit/purchase card information obtained from GPO-designated customers relating to this agreement.
Sensitive records are records that are national security classified or exempted from disclosure by statute, including

the Privacy Act or regulation.If the contractor selects shredding as a means of disposal, it is preferred that a cross cut shredder be used. If a

strip shredder is used, the strips must not exceed one-quarter inch.

The contractor must provide the location and method planned to dispose of the materials. A Governmentrepresentative may be required to be present for the disposal of waste materials. At Government's option,contractor may be required to return all waste materials to the ordering agency.

QUALITY ASSURANCE LEVELS AND STANDARDS

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (form related) Attributes - Level FV.(b) Finishing Attributes - Level IV.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests and Inspections - General Inspection Level I.(b) Inspection ofinserterjams, performance tests, and destructive tests - Special Inspection Level S-3.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Envelope Specification Sheet

P-9. Solid or Screen Tints Color Match Pantone Matching System

CONTRACTOR'S QUALITY CONTROL PROCEDURES

The contractor shall, prior to start-up, put into effect within his own organization, and maintain throughout the life

of this contract, an independent quality assurance organization. This unit shall be of sufficient size, and expertise,

to monitor, perform or have performed, the process controls, inspections, and tests necessary to assure that theproduction and delivery of envelopes meets these specifications and Government requirements. The contractor

shall be required to correct each defect or error found during the inspection of work either in process or

completed.The contractor shall submit in writing to the Contracting Officer within 2 workdays after request by the GPO

Contracting Officer, the details of their Quality Control Program. THE PROPOSED PROGRAM IS SUBJECTTO GOVERNMENT APPROVAL. This program shall, at a minimum, address the following:

(1) Where and by whom daily process controls and inspections will be performed. Contractor shall state the

number of people and the assignments that shall be permanently assigned to this program.

(2) Appointment of an official who shall be responsible for the operation of the quality control

system/department and for investigating and ascertaining the causes of defects/deficiencies found inenvelopes shipped, as reported by IRS.
Government may result in the Government's termination of the contract for default.

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for

such period of time as may be mutually agreeable to the GPO and the contractor.

OPTION TO EXTEND TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to

the contractor not later than 30 days before the contract expires. If the Government exercises this option, the

extended contract shall be considered to include this clause, except, the total duration of the contract may not

exceed 5 years (October 31, 2023) as a result of, and including, any extension(s) added under this clause. Further

extension may be negotiated under the "Extension of Term of Contract" clause. See also "Economic Price

Adjustment" clause for authorized pricing adjustment(s).ECONOMIC PMCE ADJUSTMENT

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any

pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the

adjustment.There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter beeligible for adjustment during the second and any succeeding performance period(s). For each performance

period after the first, a percentage figure will be calculated as described below and that figure will be the

economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or topaper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.For the purpose of this clause, performance under this contract will be divided into successive periods. The firstperiod will extend from November 1, 2018 through October 31, 2019, and the second and any succeedingperiod(s) will extend for 12 months from the end of the last preceding period, except that the length of the finalperiod may vary. The first day of the second and any succeeding period(s) will be the effective date of the

economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer

Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI DetailedReport by the U.S. Department of Labor, Bureau of Labor Statistics.The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. Thisaverage is then compared to the average of the monthly Indexes for the 12-month interval ending July 31,2018,called the base index. The percentage change (plus or minus) of the variable index from the base index will be theeconomic price adjustment for the period being considered for adjustment.
The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will anypricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the

adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be

eligible for adjustment during the second and any succeeding performance period(s). For each performance

period after the first, a percentage figure will be calculated as described below and that figure will be the paper

price adjustment for that entire next period.

For the purpose of this clause, performance under this contract will be divided into successive periods. The firstperiod will extend from November 1,2018 through October 31, 2019, and the second and any succeedingperiod(s) will extend for 12 months from the end of the last preceding period, except that the length of the finalperiod may vary. The first day of the second and any succeeding period(s) will be the effective date of the paperprice adjustment for that period.Paper prices charged under this contract will be adjusted in accordance with "Table 9 - Producer Price Indexes

and Percent Changes for Commodity Groupings and Individual Items" in Producer Price Indexes report,

published by the Bureau of Labor Statistics (BLS). BLS code 0913-01 Offset and Text applies to all paper

ordered under this contract.

The paper price adjustment will be the percentage difference between Index averages as specified in thisparagraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending June 30,2018,called the base index. The percentage change (plus or minus) of the variable index from the base index will be the

paper price adjustment for the period being considered for adjustment.The Government will notify the contractor by contract modification specifying the percentage increase ordecrease to be applied to invoices for orders placed during the period indicated. The adjustment will be appliedonly to line Items II. (a) through (n).

If the Government exercises an option, the extended contract shall be considered to include this paper price

adjustment clause.

PREAWARD SURVEYIn order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves theright to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require other evidence

of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract.

POSTAWARD CONFERENCEUnless waived by the Government, the total requirements of the job as indicated in these specifications will be

reviewed by Government representatives with the contractor's representatives at the contractor's facility or at the

Government Publishing Office, 1335 Dublin Road, Suite 112-B, Columbus, Ohio after award.
and should be able to create ad hoc reports that can be exported into Excel or PDF. Master access shall also be

designated to appropriate GPO personnel and supervisors who can oversee the account activity of several Users

within a department or agency.

The contractor will be paid for only those services actually performed. The contractor's bid price shall include an

8 percent surcharge for GPO. This surcharge will be included in the online prices as described on page 9 under

"Screen 2"

Anticipate 82% of the orders will be ordered via online website and 18% of the orders will be ordered via e-mail

or facsimile using a form in PDF format. Anticipate 99% of the orders will have payment made directly tocontractor using Government Credit/Purchase Card. Anticipate 1% of the orders will have payment made to thecontractor using traditional billing methods.

CREDIT/PURCHASE CARD PAYMENTS

The contractor shall have the capability to accept credit/purchase card payment at the customer's option and to

validate the payment method prior to delivery of the product. The contractor will indemnify and hold the GPO

and the U.S. Government harmless and the contractor assumes full liability and responsibility for the loss, misuse,or fraudulent (by contractor or its employees or agents) use of any and all credit/purchase card informationobtained from GPO-designated customers relating to this agreement.

The website (for online orders) will contain pricing information (see "Screen 2," page 9). Prices on the website

will be the bid prices submitted under "Schedule of Prices" with applicable Economic Price Adjustment andPaper Price Adjustment applied. Anticipate updates annually.The contractor shall handle all billing questions, invoice disputes and issues related to each agency order inprogress or closed out. The contractor shall provide Proof of Delivery receipts via fax, e-mail, or through the

website.

The contractor will provide a check to GPO consisting of the bid prices submitted under "Schedule of Prices"

with applicable Economic Price Adjustment and Paper Price Adjustment applied, less 92% from credit/purchase

card transactions by the fifteenth of each month (consisting of the previous month's activity). In addition, a

monthly account detail of shipments supporting the monthly surcharge check is due to the GPO by the fifth of

each month. This report should include: agency name, last 4 digits of credit/purchase card number, order

number, contractor invoice number, date of purchase, description of purchase (product), dollar amount of product,

delivery address, and date of shipment.

TRADITIONAL PAYMENTSOn a monthly basis, the contractor will complete and transmit a billing dataset to GPO. This dataset, referred toas a "user report", contains records of online/forms orders completed and shipped since the last user report was

transmitted. Elements of partially completed order(s) are not to be included in the user report.

The user report must include the following data: GPO Requisition Number and Print Order Number, IRS Billing

Address Code (BAG), envelope number, contractor order number, IRS requisition number, IRS order date,

quantity and date shipped for each item on the order, and shipping zone number. As completed orders are being

recorded in the user reports, system-generated reports for control purposes are available at any time.
Price Adjustment less 8%, via Electronic Funds Transfer within 30 days of receipt.

The contractor must submit a copy of the online/form order documentation, contractor's invoice and all mailingand/or delivery receipts via e-mail to trackcolumbus@gpo.gov or fax to 614-488-4577.

EXCEPTION TO GPO CONTRACT TERMS (GPO PUB. 310.2)Under Article 12. Discount (a) Evaluation is altered on this solicitation to read: No prompt payment discount will

be considered in evaluating bids for award.BID PRICES

The contractor will issue GPO a check for 8% of the value of all credit/purchase card orders, see page 6 under"Credit/Purchase Payments" and GPO will make payment to the contractor at 92% of the bid prices on

non-credit/purchase card orders. See pages 6 and 7 under "Traditional Payments".DATABASE & REPORTING REQUFREMENTS

The successful contractor shall provide the necessary support in working with GPO functions and create adatabase to assist in the administration of this procurement vehicle.

The Contractor shall accurately report the dollar value, in U.S. dollars, of all sales under this corrtract weekly.The contractor shall submit weekly production reports for each payment method (Credit/Purchase Card Payments

and Traditional Payments) to the GPO detailing the program activities completed by the contractor for each week.

The contractor shall submit reports for additional timeframes as may be required by GPO.The reports must be in Microsoft Excel spreadsheet and .csv file formats and e-mailed to the following e-mail

addresses on a weekly basis: irsonlineenvelopes@gpo.gov, irsonlineenvbilling@gpo.gov, and

trackcolumbus@gpo.gov. The reports must include the following information itemized by each individual User.The Contractor shall maintain a consistent accounting method of sales reporting, based on the Contractor'sestablished commercial accounting practice.

• Number of orders placed by agency.• Quantity and dollar value of each order.• Number of orders placed online.• Number of orders placed via order form.• Number of quality complaints; pending and resolved.• Totals for all items (1) through (5).

EXAMINATION OF RECORDS

The Contractor agrees that the Contracting Officer or any duly authorized representative shall have access to and

the right to examine any books, documents, papers, and records of the Contractor involving transactions related tothis contract for sales, credit/purchase cards, billing, contract compliance, etc. This authority shall expire 3 years

after final payment. The base contract term and each option year term exercised shall be treated as separatecontracts for purposes of applying this clause.
supplemented by an online order or individual 

Envelope Order Form 9880

 and/or GPO Form 2511, Print Order

for each job placed with the contractor. The online/form order will indicate the quantity to be produced and any

other information pertinent to the particular order.ORDERING

Items to be furnished under the contract shall be ordered by the submission of on-line order or by issuance ofIRSForm 9880 and/or GPO Form 2511 Print Orders by the Government. Orders may be issued under the contractfrom November 1, 2018 through October 31, 2019 plus for such additional period(s) as the contract is extended.

All print orders issued hereunder are subject to the terms and conditions of the contract. The contract shall

control in the event of conflict with any print order. A print order shall be "issued" upon notification by theGovernment for purposes of the contract when it is electronically transmitted or otherwise physically furnished to

the contractor in confonnance with the schedule.

The contractor must be able to process orders via an online website and the IRS Paper Form 9880 and/or GPO

Form 2511.Upon receipt of all Form 9880 and/or GPO Form 2511 orders, contractor shall enter order infonnation into the

online website. A copy of the Form 9880 and/or GPO Form 2511 shall be kept on file for the duration of thecontract and made available to IRS and GPO personnel upon request.Contractor must be able to track both online orders and Form 9880 and/or GPO Form 2511 orders by User name

and by envelope number and provide order status updates to the Government upon request.

ONLINE ORDERING

The contractor must provide a web-based online ordering system site that permits Users to order envelopes.Eighty-two percent (82%) of the orders for envelopes will be placed using the online ordering system. All online

orders must have real-time order status available at all times. Once information is entered on website, it willautomatically be populated on all subsequent screens (except credit/purchase card info). No data re-entry or rekeying will be required.The website must be in full operation within 90 days of award of the contract. Until the website is in fulloperation, orders will be submitted on or after November 1, 2018 via facsimile or e-mail using IRS Form9880 and/or GPO Form 2511; see "Order Submission" on pages 11 and 12 of these specifications.

Screen information and "Order Authorization" provided below is a general format of what is required of the

contractor at the time of bid. Exact screen content will be determined during development ofwebsite. The

website will contain screen information that mirrors the IRS Form 9880. The following screen information is

required on the website:The term "User" refers to IRS employees that will be placing orders on the contract (both online and fonn orders.The term "Approver" refers to the User's manager or designee. The term "Mail Coordinator (MC)" refers to IRSemployees whose duties include reviewing envelope orders for conformity to IRS mail policy. The term

Envelope Program Specialist (EPS) refers to the IRS employee who is the main agency contact on this contract

(currently Brian Anderson, 859-488-3701, email; Brian.L.Anderson@irs.gov, and/or named designee).
Screen 1

Users will be prompted for a user ID (format to be established at post-award conference, anticipate this will be the

individual user's e-mail address) and password. If the User's password is forgotten, there will be a system in

place to have it reset and emailed to the User.

New Users will be prompted to enter their name, e-mail, phone number, fax number, approver's name, e-mail,

and phone number. This information will be auto-populated for returning Users after entry of user ID and

password. The User will be able to overwrite the auto-populated information. The website will ask for

confinnation of change to populated fields.

Screen 2

Order boxes, similar to IRS Form 9880's boxes 23 (a) through (f), for each envelope will be required. Eachenvelope will have an order number box (to be filled in during Screen 8 below), a quantity box with a drop down

menu with quantities from 500 to 25,000 in increments of 500, a price per 1,000 envelopes, the total dollar value

(calculated by multiplying appropriate quantity by price per 1,000 envelopes), and a grand total (calculated byadding all total dollar values).

Screen will auto-populate with last order information. The user will be able to overwrite the auto-populated

information. The website will ask for confirmation of change to populated fields.

NOTE: Annual updates to the price per 1,000 envelopes will be made to account for the Economic Price

Adjustment and Paper Price Adjustment.

Screen 3

Order boxes, similar to IRS Form 9880's boxes 5, 7 (E-25BR and/or E-25CR envelopes), 7 (a) (E-25BRenvelopes), 7 (b) (E-25 CR envelopes), 8 (E-25BR and/or E-25CR envelopes), and 9 will be required. Box 9 of

IRS Form 9880 is for the Mail Coordinator Signature. The website will require the User to select a Mail

Coordinator's e-mail address in place of the signature from a list provided by the IRS. The IRS will provide and

maintain the list in Excel format initially, with updates sent individually via e-mail or an updated list provided.

Contractor must complete and acknowledge updates have been made within 3 business days after notification.

Users will enter 2 to 4 lines of information for each "Copy Change Area" (see Exhibits 2 through 15, pages 27 to40). The last two lines of the address (street number and name, and the City/State/Zip) can only be selected from

a drop down list by the User.

The IRS will provide and maintain the list information in Excel format, with updates sent via e-mail or an updated

list provided. Contractor must complete and acknowledge updates have been made within 3 business days after

notification. The screen will show a mockup of what a finished envelope will look like with addresses

appropriately positioned.
Screen 5

A shipping address box, similar to IRS Form 9880's box 6 will be required. User will enter shipping information,

attention name, and phone number.

Screen 6

An order summary will be provided showing all the data input to this point and the estimated delivery date in

accordance with the contract, see "Schedule", pages 19 and 20. The User will be given the option to cancel or

finalize order.

Screen 7

The "Credit/Purchase Card Payment" screen will require order boxes similar to IRS Form 9880's boxes 11, 12,

13, 13 a, 14, and 15. This information must not auto-populate, it must be keyed in when the User is finalizing the

order for submission to the contractor. The User will be prompted to ensure all information pertaining to the

order is correct before submission. See the requirements above in the "Online Ordering" section for the required

capabilities for the processing and handling of credit/purchase card payment information by the contractor'sonline application.

Screen 8

The system will generate a completed and print friendly representation ofIRS Form 9880, including individualcontractor order numbers for each envelope ordered, similar to IRS Form 9880 box 23 b (to be used as a packinglist for the shipment). User is given the option of revising envelopes within 24 hours. The IRS EPS and/ordesignee will be given this ability also.

The screen must contain a simple text box (max 256 characters) for special comments. The simple text box and

comments will print in addition to the IRS Form 9880. NOTE: Contractor must include request for any special

delivery instructions to be entered in the comments box. Some IRS offices may have security or physicalrestrictions for entry/delivery of product.

The website will include helpful tips and hints near user entry points as appropriate. These will facilitateimproved data entry by the user to provide complete and accurate entries.ORDER AUTHORIZATION

The User's approver must approve all orders (see box 16a on IRS Form 9880) via e-mail. The Mail Coordinator

must approve all orders for the E-25BR and E-25CR (see box 9 on IRS Form 9880). The IRS EPS/designee must

approve all orders requiring a different address than listed on the master list of addresses provided by IRS. They

will also be allowed to override the approval for the Mail Coordinator.The website must be able to receive e-mail responses from the approver, the Mail Coordinator, and the IRS

Envelope Program Specialist (EPS) that will approve or disapprove orders and record the date the e-mail response

is received. The schedule will begin upon receipt of all required approvals.
of approval e-mails will be followed for Mail Coordinator approval of orders for the E-25BR and E-25CRenvelopes. The User shall be included on the ec line of all approval attempt e-mails. A total of 5 workdays willbe allowed for approvals.

TECHNICAL SUPPORT REQUIREMENTS

The contractor is required to provide the ability to make changes and enhancements to the website as necessary toaccommodate changes in IRS procedures, content, or other changes required by the Government during thecontract term. Contractor must have technical support personnel available to resolve computer and printer

hardware and software configuration problems that may occur with the online ordering system.

Contractor shall notify the IRS EPS within 1 hour of technical problem(s) with website and must resolve all

reported problem(s) within 3 workdays of notification to IRS EPS. Contractor must be able to accept form ordersvia e-mail or facsimile until technical problem(s) are resolved.FORM ORDERING

In lieu of online ordering, items to be furnished under the contract shall also be ordered by the issuance of FY 19

IRS Form 9880, Envelope Order, by the Government. Exhibit 1, page 26, FY19 IRS Form 9880, Envelope Orderform is for representation only, final version will be provided to the contractor after award.Contractor is to accept only the official, current revision of the IRS Form 9880. The official revision of the form

will be supplied by the EPS to the contractor after award and when revisions are made. Any other versionsreceived by the contractor must be brought to the attention of the IRS Envelope Program Specialist, and returned

to the requester for re-submission.

Contractor is to thoroughly review the form and if there are errors or incomplete information provided on the

form, contractor is to contact the User to obtain the correct information within 24 hours of receipt of order. Iffurther assistance is needed with the order, the EPS/designee must be consulted. Incorrect and/or incompleteorders average approximately 15% of the total annual orders per month.

Upon receipt of each IRS Form 9880, the contractor must ensure that approval signatures are present for the use

of the Government Purchase Cards (2 different signatures in boxes 13 a & 16a) and, if appropriate (Envelopes

E-25BR and E-25CR), must also have a local Mail Coordinator's signature (box 9).The contractor must review the addresses in boxes 5 and 7 and match these addresses with those in a master list of

IRS office addresses (Excel spreadsheet and formatting guidelines provided by IRS after award). Any

discrepancies must be reported to the IRS EPS/designee within 24 hours of receipt of order.

An occasional order may be issued on a GPO Form 2511, Print Order.

ORDER SUBMISSION

Form orders will be sent by e-mail or faxed to the contractor. Due to the number ofIRS offices that will beutilizing this contract, the contractor will be required to have a minimum of two facsimile machines in operation.

No single machine or e-mail server may be down more than one hour per day for maintenance or repair. Orders

may be placed between the hours of 8:00 a.m. prevailing Eastern Time through 5:00 p.m. prevailing Pacific Time.
Ordering

. The quantities of items specified herein are estimates only, and are not purchased hereby. Except as

may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do notresult in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for an

equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items setforth which are required to be purchased by the Government activity identified on page 1 .The Government shall not be required to purchase from the contractors), requirements in excess of the limit on

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and

the Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior tothe earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirementfrom another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

DELIVERY/SfflPPmG STATUS INFORMATION

Contractors are to report information regarding each order for compliance reporting purposes and include date ofdelivery (or shipment if applicable) in accordance with the contract requirements by contacting Columbus RO viae-mail to trackcolumbusfajgpo.gov, or by calling (614) 488-4616, ext. 6, or by faxing to (614) 488-4577.

Personnel receiving e-mail, phone call, or fax may be unable to respond to questions of a technical nature or

transfer any inquiries.
TITLE

IRS Office Envelopes

NUMBER OF ORDERSBased on prior year usage it is anticipated that approximately 177 IRS Form 9880 orders and 908 on-line orders

for a total of approximately 1,085 orders will be placed per year. Up to 14 items per order, anticipateapproximately 509 items on IRS Form 9880 and/or GPO Form 2511, Print Order, and 2,297 on-line items for a

total of approximately 2,806 items placed during the term of the contract.

Orders will be placed by approximately 600 IRS locations nationwide. Due to the volume of orders placed and

numerous order points, it is impossible to state with any degree of accuracy the exact number of orders that willbe placed on this contract. It is anticipated that up to 50 items placed on IRS Form 9880 and/or GPO Form 2511,Print Order, and up to 100 items placed on-line for approximately 150 total items that may be placed in a single

day; however, it is possible that all offices may place orders with up to 14 items each on the same day. There may

be days when no orders are placed.

QUANTITY

Orders will range from 500 to 25,000 envelopes per item. Each item will be ordered in increments of 500envelopes. Up to 14 items allowed per order with no less than 500 and no more than 25,000 envelopes per item

may be ordered on a given order shipping to one location. If an order is received that is less than 500 or exceeds

25,000 envelopes per item, or is not ordered in increments of 500 envelopes per item, the contractor is to

immediately contact the IRS EPS and the GPO Contracting Officer before any further performance on the order.

Table I: Estimated Annual Quantities

EnvelopeE-19E-20E-25BRE-25CRE-44

E-44BE-47E-125L

Revision

Date

10-200610-2006

8-1996

5-2001

8-1996

10-2004

8-1996

10-1994

Spec Sheet

Form No.

12847-A12847-B12847-C

12847-D12847-E12847-F12847-G

12847-K

Revision

Date

10-200610-200610-200210-2002

10-200210-200410-2002

10-2002

Envelope Size

8-7/8x3-7/8"

12-1/4x9-1/4"

8-7/8 x 3-7/8"

8-7/8 x 3-7/8"

12-1/2x9-1/2"

9 x 12"

15x10"

9-1/2x4-1/8"

Estimated

Annual Items

81

383

139

232324316

64

651

Estimated Annual

Quantity

75,000 to 175,000

375,000 to 800,000250,000 to 450,000

400,000 to 700,000

300,000 to 700,000

600,000 to 1,000,000

50,000 to 150,000

1,000,000 to 3,000,000
E-178E-200AE-207

14 items

9-2003

9-20179-2003

12847-R

12847-U

13847

9-20039-2017

9-2003

9-3/4 x 4-3/8"9-3/4 x 6"9-3/4 x 6"

17

133

27

2,806 annually

15,000 to 50,000125,000 to 300,000

20,000 to 75,0005,961,000 annually

Anticipate the following for percentage of items placed containing quantities as listed:

• 500 to 1,000 envelopes = 43%• Over 1,000 to 2,000 envelopes = 27%• Over 2,000 to 5,000 envelopes = 26%• Over 5,000 to 25,000 envelopes = 4%

NO QUANTITY VARIATION ALLOWED.INVENTORY ON HAND

Contractor is authorized to inventory a certain percentage of the envelopes and overprint specific order content

when the order is placed.

During the first 9 months of the contract period, the Government will not be liable for more than 35% of the lower

amount of the estimated annual quantities listed on pages 13 and 14.

During months 10 and 1 1 of the contract period, the quantities must not be replenished at a level of more than

20% of the lower amount of the estimated annual quantities listed on pages 13 and 14. Once the quantity fallsbelow 20% during months 10 and 11 of the contract, the inventory must not exceed that amount.During the last month, the contractor must contact GPO, and receive written authorization, to replenish the supply

of envelopes in inventory.Contractor is authorized to preprint inventory on hand with text matter that is common to all offices. Individualoffice data (e.g. name, address, barcode) must not be preprinted. Preprinting will be discussed at the post-awardconference.

NOTE: Upon termination of this contract, the agency will issue IRS Form 9880, Envelope Order Form(s) for any

inventory that was not used during the term of this contract (unless the current contractor is again the successful

bidder). Reimbursement for these orders will be made at 75% of the contract schedule of prices ("Bid Prices"

clause on page 7 applies. Payment for these envelopes will be made in accordance with this clause.). Theseenvelopes must only be printed with text matter that is common to all offices.
One reproduction proof of shipping label, IRS Form 6153 (Rev. 3-2006) Cat. No. 62724N, Exhibit 16, page 41

with labeling and marking specifications.Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial

identification marks of any kind, etc., including GPO imprint, carried on copy or film, must not print on finished

product.ENVELOPE SPECIFICATION SHEETSThe facsimiles of envelopes. Exhibits 2 through 15, pages 27 to 40, are representative of the requirements which

will be ordered under this contract, however addresses and barcoding are expected to change with each order.

Occasionally, other items such as a mail indicia, mailing address (other than the E-25BR and E-25CR), or other

text matter may be requested to be added as manuscript on individual orders. Envelope Specification Sheets may

change during the term of the contract.CONTRACTOR TO FURNISH

All materials and operations, other than those listed under "Government to Furnish", necessary to produce theproducts in accordance with these specifications.

COMPOSITION

Contractor will be required to typeset all line matter printing on envelopes, from Government furnished

manuscript copy or Envelope Specification Sheet. Approximately 6 to 28 point Helvetica or Helvetica Bold (or

equal) will be required.

NOTE: Contractor must produce and position individual IMb (intelligent mail barcodes) to match the destination

address on the envelope as required by Postal regulations, and/or to achieve Postal discounts.

REPRODUCffiLES

The contractor must make all reproducibles required. The contractor is responsible for determining what type

reproducibles will be used but must maintain the quality level specified in the contract. No separate charges will

be allowed for the various types ofreproducibles that may be used.

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the

production process, at the highest effective resolution possible. The contractor is responsible for determining the

appropriate output resolution to achieve optimal results for such design elements as blends, gradients, halftones,

type and other images. This determination should be made using factors such as stock, imaging device (or press)

being used, and other factors unique to the contractor's production environment.

PROOFS

None required, however, the contractor will be responsible for performing all necessary proofreading to insure

that the final product is in conformity with the copy submitted, and USPS postal regulations.
STOCK/PAPER

The specifications of all paper furnished must be in accordance with those listed herein. All stock/paper used ineach copy must be of a uniform shade.White Writing or Wove, basis size 17 x 22", basis weight: 24 Ibs. per 500 sheets, equal to JCP Code V20.

Envelope Styles: (E-19, E-20, E-25BR, E-25CR, E-125L, E-125R, E-130, E-142B, E-178, E-200A, E-207.

White Writing or Wove, basis size 17 x 22", basis weight: 28 Ibs. per 500 sheets, equal to JCP Code V20.

Envelope Styles: E-44, E-44B, E-47. NOTE 28 Ibs. is exception to JCP Code V20.PRINTINGPrint face and back in black ink or black ink and one additional color. Printing shall be in accordance with therequirements for the style envelope ordered. Overprinting shall be as specified on the online/form order.

It is anticipated that the E-142B envelope will print in black and PMS 347 green and all other envelopes will print

in black ink only. Occasionally, other PMS ink colors may be requested for added text matter.

All printing shall comply with all applicable U.S. Postal Service regulations. Envelope printing (e.g. print

contrast ratio, IMb barcodes, etc.) must meet U.S. Postal Service Automation guidelines/requirements (refer tolatest version ofUSPS Publication 25, Designing Business Letter Mail, and the Domestic Mail Manual). It is the

responsibility of the contractor to keep up to date on all USPS regulations.

The envelope shall accept printing, ink writing and bar coding without feathering, blurring, smearing, or

penetrating to the reverse side.All envelopes require a security tint printed on the inside (after construction) of the envelope in black ink.

Contractor may use their own design (no proprietary design or company logos allowed), but must guarantee that

the product will ensure complete opacity, and prevent show through of any material contained therein.Unless otherwise specified on the online/form order, match Pantone number as indicated on the Envelope

Specification Sheets.

MARGWSUnless otherwise specified on the online/form order, follow furnished Envelope Specification Sheets, for margins

and proper placement of information for each type of envelope.

CONSTRUCTION OF ENVELOPES

Envelopes shall be diagonal or side seam constmction rounded flap or pointed "V" flap or tapered "V" flap.

Contractor's option which type seam or flap may be used unless the Envelope Specification Sheet indicates styleof seam or flap required.

Envelopes shall be of sufficient throat depth and flap length so as to prevent the flap adhesive from contacting the

envelope contents. The sealed seams shall not adhere to the inside of the envelope. Envelopes shall be free fromcuts, folds, tears, machine marks, foreign matter, dirt, ink smears and adhesive stains.
The flap shall be capable of being quickly and securely sealed using finger tips after moistening the

adhesive. When opened 15 to 20 seconds after sealing, the flap shall pull fibers from the body of theenvelope from not less than 75% of the adhesive area of the flap beyond the throat, up to a maximum

width of one inch gum strip from the edge of the flap.

2. Size of flap: The minimum flap size shall be as follows:

(a) For envelopes equal to or less than 6-1/8 x 9-3/4" sealing flap must exceed the throat by at least 3/4"

and not more than 1-1/2".

(b) For envelopes larger than 6-1/8 x 9-3/4" the sealing flap must exceed the throat by at least 1-1/2" and

not more than 2-1/4".

SPLIT GUMMINGSplit gumming is not permitted on any envelope. All adhesives shall be clean and free from offensive odors andingredients that would discolor the paper.

WINDOWSWindows for the E-44B, E-125L, E-125R, E-142B, E-178, and E-207 envelopes, shall have rounded or slightlyrounded comers, shall be the size and location specified on the Envelope Specification Sheets included in thiscontract, and shall comply with all applicable U.S. Postal Service regulations. The window shall be covered on

the inside with a transparent polystyrene window material glued securely on all edges so as not to interfere with

insertion of contents.

The transparent polystyrene window material shall be free of conditions which would prevent the address frombeing distinctly legible, read by automated equipment, or meet postal regulations.

PACKING

Envelope numbers may not be intermixed within a box or shipping container. Shipping contmaers shall have aminimum bursting strength of 1,379 kPa (200 pounds per square inch) or a minimum edge crush test (ECT) of

7,700 N per m width (44 pounds per inch width).

Envelope sizes up to and including 6-1/8 x 9-3/4": Pack in units of 500 envelopes, in close-fitting boxes.

Envelopes shall be unbanded and sealing flap on open side shall be folded down. Pack five close fitting boxes

into shipping container and close/seal in accordance with GPO Contract Terms. If an order is received for less

than 2,500 envelopes (5 boxes), a suitably sized shipping container, with appropriate packing material placed

around internal boxes must be used to prevent damage to envelopes within during shipment.

Envelope sizes larger than 6-1/8 x 9-3/4": Pack in units of 500 envelopes, in close-fitting shipping containers.Envelopes shall be unbanded and sealing flap on open side shall be folded down. The box shall be closed/sealed

in accordance with GPO Contract Terms.
Government in re-palletizing the shipment onto correct pallets and/or replace carton labels.

Pallets shall be stacked with reverse layer pattern to insure acceptance and safe delivery by common carriers. If

this is not possible due to irregular shape of cartons, pallets may be "chimney stacked", but must include comer

beads cut no higher than the top of the pallet, with sufficient stretch wrap as to provide a safe and secure pallet.Multiple styles of envelopes may be palletized together for a single destination however, pallet must clearly

indicate the pallet contains multiple types and list them on a "Mixed Shipment Pallet" label (see exhibit 17, page

42).

CARTON SHIPPING LABEL. IRS FORM 6153

Reproduce carton shipping label from furnished PDF form (See Exhibit 16, page 41). Fill in appropriate blanks

(Carton Count, GPO Jacket Number, GPO Program Number, Contractor Name and plant address, Consignee's

Address, Envelope Product Number, Envelope Revision Date, and Carton Quantity,), and attach to shipping

containers. NOTE: Contractor generated carton label may be authorized to be used in lieu ofIRS Form 6153 if

approved by the Government.

NOTE: Each order must contain a packing slip. See "CONTRACTOR RESPONSIBILITIES FOR ORDER

PROCESSING" under "SCHEDULE".

STAGING AREA

Envelope orders, each possibly consisting of several items, with multiple cartons per item, must be assembled and

delivered, in accordance with the schedule to up to 600 destinations each month. PROSPECTIVE BIDDERS

ARE ADVISED TO CAREFULLY CONSIDER THE NECESSARY SPACE REQUIRED TO STAGE THE

ORDERS.

NOTE: All orders must deliver complete. No partial deliveries will be allowed.

DISTRIBUTIONDeliver f.o.b. destination by small package carrier by traceable means, or freight carrier for palletized shipments,up to approximately 600 nationwide destinations including Alaska, Hawaii, Puerto Rico, and the US VirginIslands. Deliveries to many destinations will require inside delivery to specific room numbers. These roomnumbers will be indicated on the online/form order and contractor will be required to deliver to each of the rooms

individually.

Anticipate the following:

• Zone 1: ME, VT, NH, MA, CT, RI, NY, PA, NJ: = 18% of the items• Zone 2: MD, DE, DC, NC, SC, GA, FL, MS, AL, LA: = 20% of the items• Zone 3: TN, KY, WV, OH, IN, IL, MI, WI, VA: = 21% of the items• Zone 4: MO, IA, MN, NE, ND, SD, KS, OK, AR, TX: = 14% of the items• Zone 5: NM, AZ, CO, UT, WY, MT, ID, NV, WA, OR, CA: = 26% of the items• Zone 6: AK, HI, PR, USVI: = 1% of the items
ordered, number of line items per order, and number of line items of 1,000 envelopes or less.

2. Forms Orders Received (via e-mail or fax) for Month mm/yy: to include date, number of forms received,

total envelopes ordered, number of line items per form, and number of line items of 1,000 envelopes or

less.

3. Online Orders Shipping Report for Month mm/yy: to include order number, envelope number, order

received date, quantity ordered, ship to office name, street address, city, state, zip, and date shipped.

4. Forms Orders fvia e-mail or fax) Shipping Report for Month mm/yy: to include order number, envelope

number, order received date, quantity ordered, ship to office name, street address, city, state, zip, and date

shipped.

5. Total Envelopes Shipped: by month (cumulative), in bar graph format, including previous year's data for

comparison.

6. Monthly Averages/Totals: to include totals shipped by envelope number with averages.

7. Incomplete Orders: to include monthly total of online orders and number of Forms 9880 returned to

requester for additional information to process order.

Additional reports may be required. All reports are to be sent as an e-mail attachment on a monthly basis to:

brian.l.anderson(a)irs.gov; trackcolumbus(a)gpo.gov, lprice(fl)gpo.gov, msommer(a)gpo.gov, and

tshoffstsalli®..spo.gov.Multiple reports are required on this contract. The data storage of report information and the format by which the

information is to be reported will be discussed at length during the Post-Award Conference.SCHEDULE

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt ofthe online order or form order (IRS Form 9880), and necessary approvals. The following schedule begins theworkday after receipt of approved online order or e-mailed/faxed Envelope Order Form; the workday after receiptwill be the first workday of the schedule.

Orders will be placed by IRS offices nationwide, including Alaska, Hawaii, Puerto Rico, and the US Virgin

Islands, by ordering online or via e-mail or facsimile.ACCELERATED SCHEDULE

Approximately 1% to 2% of the orders placed on this Program will require an accelerated schedule. Complete

production and shipping of envelopes must be made within 5 workdays after receipt/approval of the Online

Order/Envelope Order Form.

NORMAL SCHEDULE

Complete production and shipping of envelopes must be made within 10 workday(s) after receipt/approval ofOnline Order/Envelope Order Form Order.
Contractor must verify upon receipt of the form orders that approval signatures are present for use ofcredit/purchase card (2 different signatures) and, if appropriate, for the local mail coordinator. Contractor toaccept only official versions of the IRS Form 9880 and any other versions must be brought to the attention of the

IRS EPS. See "Note" under section title PROOFS on page 16 for additional information to be perfected on theIRS Form 9880.

Contractor must include a packing slip with each order shipped, and a photocopy of the IRS Form 9880. Thisform can be used as a packing slip by indicating the contractor's job/tracking number next to the line item on the

form. If an IRS office has a question about an order they must be able to call the contractor and by providing the

internal order number from the packing slip, obtain information about that line item.

Other contacts may be provided by IRS offices to confirm receipt of e-mailed/faxed form, provide credit/purchasecard information, or inquire about order status. Please note that any request by an IRS office to deviate fromcontract specifications must be reported immediately to the IRS EPS at 859-488-3701. The IRS EPS will direct

the contractor to proceed with the order, or refer the contractor to the GPO Contracting Officer for additional

approval.The GPO Contracting Officer has the sole authority to make modifications to the contract which result inmonetary changes. Any IRS request to proceed with changes does not relieve the contractor of the responsibility

of obtaining a modification to secure additional charges on an order prior to any performance.

RECEIPT FOR DELFVERY

Contractor must furnish their own receipts for delivery. These receipts must include the GPO jacket, program and

print order numbers, contractor job/tracking number, total quantity delivered, number of cartons and quantity per

carton, date delivery made, and signature of the Government agent accepting delivery. The original copy of this

receipt must accompany the contractor's voucher for payment.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will befurnished with each order or shortly thereafter. In the event such information is not received in due time, the

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to requestsuch information.

When required by the Government, the contractor must e-mail the IRS EPS and/or GPO the IRS Form 9880

(online and paper versions) immediately upon request.
The following item designations correspond to those listed in the "Schedule of Prices".

I.

II.

(a)(b)(c)(d)(e)

(f)(g) (h)(i)

(D(k)(1)(m)(n)(a)

(b)(c)(d)(e)(f)(g) (h)(i)

(i)(k)(1)(m)(n)

119

742

310492495

670

72

2,029

98

613

75

19

189

38

119

742

310

492495

670

72

2,029

98

613

75

19

189

38
PAGE 22 IS BLANK
Prices must include the cost of all required materials and operations for each item listed in accordance with these

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or

alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry ofNC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declarednonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of

production (whether or not such items are included in the Determination of Award) that are inconsistent orunrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action wouldbe in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.Fractional parts of 1,000 will be prorated at the 1,000 rate.I. PRINTING/CONSTRUCTION: Prices must be all-inclusive, as applicable, and must include the cost of allrequired materials and operations necessary for the complete production and delivery of the products listed in

accordance with these specifications, except for Item II. Stock/Paper.CAUTION: SEE "FINANCIAL REQUIREMENTS" IN SECTION 1. PAGE6 FOR ADDITIONAL

PRICING INFORMATION.

Env # Rev Date Trim Size

(a) E-19 10-2006 8-7/8 x 3-7/8"................per 1,000 envelopes ............$_(b) E-20 10-2006 12-1/4 x 9-1/4"..............per 1,000 envelopes ............$_(c) E-25BR 8-1996 8-7/8 x 3-7/8" ................per 1,000 envelopes ............ $_(d) E-25CR 5-2001 8-7/8 x 3-7/8"................per 1,000 envelopes ............$_(e) E-44 8-1996 12-1/2 x 9-1/2"..............per 1,000 envelopes ............$_

(f) E-44B 10-2004 9 x 12"...........................per 1,000 envelopes ............$_(g) E-47 8-1996 15 x 10".........................per 1,000 envelopes ............$_(h) E-125L 10-1994 9-1/2 x 4-1/8"................per 1,000 envelopes ............$_(i) E-125R 10-1994 9-1/2 x 4-1/8"................per 1,000 envelopes ............$_G) E-130 10-1994 9-1/2x4-1/8"................per 1,000 envelopes ............$_

(Initials)

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO
(m)(n)

E

200A

E-207

9

2017

9-2003

9

3/4 x 6

 ......................per 1,000 envelopes

9-3/4 x 6" ......................per 1,000 envelopes

.$_.$

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these

specifications, as ordered on the individual print orders, will be based on the finished size of the envelopes. The

cost of any paper required for makeready or running spoilage must be included in the prices offered.

CAUTION: SEE "FINANCIAL REQUIREMENTS" IN SECTION 1, PAGE6 FOR ADDITIONAL

PRICING INFORMATION.

(a)(b)(c)(d)(e)(f)(g) (h)(i)a)(k)(1)

(m)(n)

Env#

E-19E-20E-25BRE-25CRE-44E-44B

E-47

E-125LE-125R

E-130E-142BE-178E-200AE-207

Rev Date

10-2006

10-2006

8-1996

5-2001

8-1996

10-2004

8-1996

10-199410-199410-1994

4-2001

9-20039-20179-2003

Trim Size

8-7/8x3-7/8"................per

12-1/4x9-1/4"..............per

8-7/8x3-7/8"................per8-7/8x3-7/8"................per

12-1/2x9-1/2"..............per

9x12"...........................per

15x10".........................per

9-1/2x4-1/8"................per9-1/2x4-1/8"................per9-1/2x4-1/8"................per9-1/2x6-1/8"................per9-3/4x4-3/8"................per9-3/4x6"......................per9-3/4x6"......................per

1,000 envelopes ............ $1,000 envelopes ............ $1,000 envelopes ............$_1,000 envelopes ............ $

1,000 envelopes ............ $1,000 envelopes ............$_1,000 envelopes ............ $1,000 envelopes ............ $1,000 envelopes ............ $_1,000 envelopes ............ $1,000 envelopes ............ $

1,000 envelopes ............ $1,000 envelopes ............ $1,000 envelopes ............ $

(Initials)

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO
DISCOUNTS: Discounts are offered for payment as follows: _ Percent, _ calendar

days. See Article 12 "Discounts" of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed)

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

within _ calendar days (60 calendar days unless a different period is inserted by the bidder) from

the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the

designated point(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BffiDER'S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return onecopy of all pages in "SECTION 4. - SCHEDULE OF PRICES," including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.Bidder

By

(Printed Name,

(Person to be

(Contractor Name)

Signature, and Title

Contacted)

(Street Address)

(City - State - Zip Code)

of Person Authorized to Sign this

(Telephone Number)

(GPO

Bid)

Contractor's Code)

(Date)

(Email)

Contracting Officer Review_Date _ Certifier_ Date

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO
Internal Revenue Service

6. Shipping address

Attn:

Internal Revenue Service

11. Purchase card number

13. Name of purchase card holder14. Phone number16. Name of approving official

23a. Envelope no.

E-19E-20E-25 BRE-25 CRE-44E-44BE-47E-125 LE-125 RE-130E-142 B

E-178E-200 AE-207

Phone number

. Exp. date

13a. Signature (digital signature okay)15. Accounting reference16a. Signature (digital signature okay)

b. Contractor order no.

(completed by contractor)

24. Envelopes received by

. Quantity ordered

)))))))))))))):5. Date received

Enter the mailing address below. ForE-25 BR envelopes, enter the Zip + 4 in

box 7a. For E-25 CR envelopes with the same base address, enter the Zip +4 in box 7b. For multiple addresses, complete a separate Form 9880 for eachaddress.

INTERNAL REVENUE SERVICE

Enter the Zip +4 In

the appropriate boxbelow7a. E-25 BR Zip + 4 7b. E-25 CR Zip + 49. Mail Coordinator signature (dg'itai signature okay)

8. BR Mail permit no.

12686

10. Date

Publishing Office Use Only (Boxes 17-22)

17. Requisition number19.BAC&TAS/BETC

18. Jacket number

20. Print order number

21. Accounting code22. Authorized signature (digital signature okay)

d. Price per 1000 envelopes

$0.00$0.00$0.00$0.00$0.00

$0.00

$0.00$0.00$0.00$0.00

$0.00$0.00$0.00$0.00

f. Total Cost I

e. Total dollar amount

$0.00$0.00$0.00$0.00$0.00$0.00

$0.00$0.00

$0.00

$0.00$0.00$0.00$0.00$0.00$0.00

Form 9880 (Rev. 10-2017) Catalog Number 22417L publlsh.no.irs.gov Department of the Treasury - Internal Revenue Service
Envelope Specification Sheet

Envelope Number

E-19

Issue/Revision Date

(Rev. 10-2006)

Copy change area A (return address)

N/A

This sheet is for envelope specifications and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address)

N/A

Indicia required

N/A Print order number

Margins are 1" (25mm) top, center sides

1/2" bar

(12mm)

Prints 1/4" (6mm)

along edge on

both front and

back.

To be opened by addressee only

y/////////////////7//////////////////////////////////^^^

3-7/8"

(98mm)

8.7/8"

(225mm)

Back Printing

Position bottom & right

margins appropriately in

lower right comer. E-1S (Rev. 10-2006)

Cat.No.41017P

Program number

2551-S

Sheet

of

Envelope Specifications

Construction

Printed open side, high cut, diagonal or side

seam, flap gummed and folded down.

This envelope requires black opaquing

design printed inside.

Text Specifications

Front printing is 18 pl. Helvetica Bold (or

equal).

Back printing is 6 pt. Helvetica (or equal).

Size

8-7/8" x 3-7/8"

(225mm x 98mm)

Ink

Black

Stock

White Writing or

Wove 24#

Window

None

Additional comments

Form 12847-A (Rev. 10-2006) Catalog Number 30834C pubtish.no.irs.gov Department of the Treasury - Internal Revenue Service

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Envelope Number

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Issue/Revision Date

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Copy change area A (return address)

N/A

This sheet is for envelope specifications and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address)

N/A

Indicia required

N/A Print order number

Margins are 1" (25mm) top, center sides.

1/2" bar

(12mm)

Prints 1/4"

(6mm) along

edge on both

front and back,

To be opened by addressee only

9-1/4"

(235mm)

12-1/4"

(311mm)

Back Printing

Position bottom & right

margins appropriately in / E-ZO (Rev. lo-20oe)

lower right comer. / Cat.No.4loi8A

Program number

2551-S

Sheet

of

Envelope Specifications

Construction

Printed open side, high cut, diagonal or side

seam, flap gummed and folded down.

This envelope requires black opaquing

design printed inside.

Text Specifications

Front printing is 28 pt. Helvetica Bold (or

equal).

Back printing is 6 pt. Heh/etica (or equal).

Size

12-1/4"x 9-1/4"

(311 mm x 235mm)

Ink

Black

Stock

White Writing or

Wove 24#

Window

None

Additional comments

Form 12847-B (Rev. 10-2006) Catalog Number 30835N publish.no.irs.gov Department of the Treasuiy - Internal Revenue Service

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Envelope Specification Sheet

Envelope Number

E-25 BR

Issue/Revision Date

(8-1996)

Copy change area A (return address)

Internal Revenue Service

This sheet is for envelope specifications and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address)

INTERNAL REVENUE SERVICE

Indida required

N/A

3/8" (10mm) top and left margins.

8-7/8"

(225mm)

^

2"

(76mm)

BUSINESS REPLY MAIL

Firet Class MaiIPwmil Mo. 12888 WBstunglDn DC

UKFTED STATES

POSTAGE WILL BE PAID BY IRS

INTERNAL REVENUE SERVICE

Address must

not appear below

5/8" (16mm) from

bottom edge.

COPY

CHANGE

AREA

B

llilulnlilulililiilnlilnlnl

4" ± 0.250"

(102mm ± 6mm)

4.50-

(114mm)|

3/8" (10mm) top

and right margins.

Horizontal

identification

bars must be at

least 1-inch In

length, and must

not extend

vertically below

the delivery

address line.

Back Printing

Position bottom & right

margins appropriately in

lower right comer. rE.25BR(8.1996)

Cat. No. 22383Q

Program number

2551-S

Print order number

Sheet

of

Envelope Specifications

Contstruction

Printed open side, high cut, diagonal or side

seam, flap gummed and folded down.

This envelope requires black opaquing

design printed inside.

Text Specifications

All type is 10 pt. Helvetica (or equal) except

as noted otherwise.

12 point Bold for "Internal Revenue Service"

line in return or mailing address.

Return Address can be upper and lower

case.

Addresses lines must be all caps with no

punduafon (or as stated in current USPS

Domestic Mail Manual).

Official Business (two line statement) is 9 pt.

Back printing is 6 pt

Size

8-7/8" x 3-7/8"

(225mm x 98mm)

Ink

Black

Stock

White Writing or

Wove 24#

Window

None

Additional comments

Form 12847-C (Rev. 1 0-2002) Catalog Number 3083SY publish.no.irs.gov Department of the Treasury - Internal Revenue Service

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Envelope Number

E-44

Issue/Revision Date

(Rev. 8-1996)

Copy change area A (return address)

Internal Revenue Service

This sheet is for envelope specifications and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address) Indicia required

d None

D G-48 First Class

D

3/8" (10mm) top and left margins.

12-1/2"

(318mm)

Copy

change

area

A

Internal Revenue Service

Official Business

Penalty for Private Use, $300

Copy

change

area

B

9-1/2"

(241mm)

Back Printing

Position bottom & right

margins appropriately in

lower right corner. E-44(Rev.8-1996)

Cat.No.41029M

Program number

2551-S

Print order number

Sheet

of

Envelope Specifications

Construction

Printed open side, high cut, diagonal or side

seam, flap gummed and folded down.

This envelope requires black opaquing

design printed inside.

Text Specifications

All type is 10 pt. Helvetica (or equal) except

as noted otherwise.

12 point Bold for "Internal Revenue Service"

line in return or mailing address.

Return Address can be upper and lower case.

Addresses lines must be all caps with no

punctuation (or as stated in current USPS

Domestic Mail Manual).

Official Business (two line statement) is 9 pt.

Back printing is 6 pt

Size

12-1/2" x 9-1/2"

(318mm x 241 mm)

Ink

Black

Stock

White Writing or

Wove 2S#

Window

None

Additional comments

Form 12847-E (Rev. 10-2002) Catalog Number 30838U putilish.no.irs.gov Department of the Treasury - Internal Revenue Service

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Envelope Specification Sheet

Envelope Number

E-44B

Issue/Revision Date

(Rev. 10-2004)

Copy change area A (return address)

Internal Revenue Service

This sheet is for envelope specifications and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address)

N/A

Indicia required

[] None

D G-48 First Class

D

3/8" (10mm) top and left margins.

Copy

change

area

A

^

PLACE

FLAP

ALONG

THIS

EDGE

»

Internal Revenue Service

Official Business

Penalty for Phvate Use. $300

2"

(51mm)

'1 ±

(51mm)

^

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5"

127mm )l

1/2"

:13mm) I

9"

(229mm)

12"

(305mm)

Back Printing

Position bottom & right

margins appropriately in

lower right comer.

E-41B (Rav. 10-20B4)

Cat No. 20470U

Program number

2551-S

Print order number

Sheet

of

Envelope Specifications

Construction

Printed open side, high cut, diagonal or side

seam, flap gummed and folded do\wn.

This envelope requires black opaquing

design printed inside.

Text Specifications

All type is 10 pt. Helvetica (or equal) except

as noted otherwise.

12 point Bold for "Internal Revenue Service"

line in return or mailing address.

Return Address can be upper and lower

case.

Official Business (bwo line statement) is 9 pt.

Back printing is 6 pt.

Size

9" xl 2"

(229mm x 305mm)

Ink

Black

Stock

White Writing or

Wove 28#

Window

5" x 2"

(127mm x 51 mm)

Clear Polystyrene

Additional comments

Form 12847-F (Rev. 10-2004) Catalog Number 30839F publish.no.irs.gov Department of the Treasury- Internal Revenue Service

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Envelope Number

E-47

Issue Date

(Rev. 8-1996)

Copy change area A (return address)

Internal Revenue Service

This sheet is for envelope specifications and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address) Indida required

D None

D G-48 First Class

D

3/8" (10mm) top and left margins.

Copy

change

area

A

Internal Revenue Service

OfRcial Business

Penalty for Private Use, $300

Copy

change

area

B

15"

(381mm)

10"

(254mm)

Back Printing

Position bottom & right

margins appropriately in

lower right corner. E-47(Rm.8-1996)

Cat.No.41031T

Program number

2551-S

'rint order number

Sheet

of

Envelope Specifications

Construction

Printed open side, high cut, diagonal or side

seam, flap gummed and folded down.

This envelope requires black opaquing

design printed inside.

Text Specifications

All type is 10 pt. Helvetica (or equal) except

as noted otherwise.

12 point Bold for 'Internal Revenue Service"

line in return or mailing address.

Return Address can be upper and lower case.

Addressee lines must be all caps with no

punctuation (or as stated in current USPS

Domestic Mail Manual).

Official Business (two line statement) is 9 pt.

BacK phnting is 6 pt.

Size

15" x 10"

(381 mm x 254mm)

Ink

Black

Stock

White Writing or

Wove 28#

Window

None

Additional comments

Form 12847-G (Rev. 1 0-2002) Catalog Number 30840G publish.no.irs.gov Department of the Treasury - Internal Revenue Service

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Envelope Number

E-125R

Issue/Revision Date

(Rev. 10-1994)

Copy change area A (return address)

Internal Revenue Service

This sheet is for envelope specifications and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address)

N/A

Indida required

D None

D G-48 First Class

D

Phnt order number

3/8" (10mm) top and left margins.

COPY

CHANGE

AREA

A

Internal Revenue Service venue Sen/ic

Official Business

Penalty for Private Use, $300

A^^

1-3/4'

<44mm)

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r

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(114mm)

9-1/2"

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(105mm)

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margins appropriately in /^^ „ p^ m.igg^

lower right comer. / Cat. No. 26215B

'rogram number

2551-S

Sheet

of

Envelope Specifications

Construction

Printed open side, high cut, diagonal seam

with tapered V flap, flap gummed and folded

down.

This envelope requires black opaquing

design printed inside.

Text Specifications

All type is 10 pt. Helvetica (or equal) except as

noted otherwise.

12 point Bold for "Internal Revenue Sen/ice"

line in return address.

Return Address can be upper and lower case.

Official Business (two line statement) is 9 pt.

BacK printing is 6 pt.

Size

9-1/2x4-1/8"

(241 mm x 105mm)

Ink

Black

Stock

White Writing or

Wove 24#

Window

4-1/2" x 1-1/8"

(114mm x 29mm)

Clear Polystyrene

Additional comments

Form 12847 L (Rev. 10-2002) Catalog Number 30845J publish.no.irs.gov Department of the Treasury - Internal Revenue Service

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Enve Idpe^^SpecificarElon

Envelope Number

E-142 B

Issue/Revision Date

(Rev. 4-2001)

Copy change area A (return address)

-This-Eihsetis-for'envelope-specificatiSns'^ndcorfipositidn; as well as manuscript for changeable'-

print areas. Do not use as camera copy. Envelope must meet USPS requirements.

Copy change area B (mailing address).

N/A

Indicia.required. __. .....

D None

D G-W First Class

D

Print order number

3/8" (10mm)

top and left margins.

Print 3-3/4 x 2 1/8" (95mm x 54mm) box in PMS 347

Green ink. Set words CERTIFIED MAIL in 16 point Helvetica and reverse print, centering left and right, on top

of box as shown below. Box prints 1/8" (3mm) onto flap.

Window size is 3-1/2 x 1-1/2" (89mm x 38mm).

COPY

CHANGE

AREA

A

<-

4-1/2"

n 4mm)

(TOnm}

±t{

~S?"~

(l6mm)|

a

1-5/8"

(41 mm)

2-1/4"

^

(57mm)

4-1/4"

:1D3mm;

61/8'

[15Gmm]

9-1/2"

(24'lmm)

Back Printing

Position bottom & right

margins appropriately in

lower right corner. 'E-U2B (Rev. 4-2001)

Cat. No. 27026Q

'rogram number

2551-S

N/A

Sheet

of

Envelope Specifications

Envelopes

Printed open side, high cut, diagonal or side

seam, flap gummed and folded down.

This envelope requires black opaqujng design printed inside.

Text Specifications

All type is 10 pt. Helvetica (or equal) except

as noted otherwise.

12 point Bold for "Internal Revenue Service"

line in return address.

Return Address can be upper and lower case.

Official Business (two line statement) is 9 pt.

Set words CERTIFIED MAIL in 16 point

Helvetica and reverse print, centering left and

right, and top and bottom of box as shown.

Back orintina is 6 pl.

Size

9-1/2x61/8"

(241 mm x 156mm)

Ink

Black

&

PMS 347

Green

Stock

White Writing or

Wove 24#

Window

Top 3 1/2" x 1-1/2"

(89mm x 38mm)

Bottom 4-112" x 1-5/8"

(114mm x 41mm)

Transparent Polystyrene

Additional comments

Form 12847-0 (Rev. 10-2006) Catalog Number 30848Q publish.no.lrs.gov Department of the Treasury -Internal Revw

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Envelope Specification Sheet

Envelope Number

E 178

Issue/Revision Date

(Rev. 9-2003)

Copy change area A (return address)

N/A

This sheet is for envelope specificattons and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address)

N/A

Indicia required

D None

D G-48 First Class

DG-48Presorted

First Class

9-3/4"

(248mm)

peimrt

(F/AS

Re?uestet

4-3/8"

(111mm)

Back Printing

Position bottom & right

margins appropriately in

lower right corner.

E 178 (Rev. 8-2003)

Cat No. 62249D

Program number

2551-S

Print order number

Sheet

of

Envelope Specifications

Construction

Printed open side, high cut, diagonal or side

seam, with tapered 2-3/16" V flap (not to

exceed 2-1/4"), flap gummed and folded down.

This envelope requires black opaquing design

! printed inside.

Material covering window is 1.5 mil clear

polystyrene.

Text Specifications

Font is Helvetica (or equal).

Official Business (two line statement) is 9 pl

Back printing is 6 pt

Form 12847-R (Rev. 9-2003) Catalog Number 30851 N publish.no.irs.gov

Size

9-3/4" x 4.3/8"

(248mm x 111 mm)

Ink

Black

Stock

White Writing or

Wove 24#

Window

Multi-Dimensional

(see diagram)

1.5 mil thickness

Additional comments

Department of the Treasury- Internal Revenue Service

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Envelope Specification Sheet

Envelope Number

E-200A

Issue/Revision Date

(Rev. 9-2017)

Copy change area A (return address)

Internal Revenue Service

This sheet is for envelope specifications and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address) Indicia required

None

G-48 First Class Print order number

3/8" (1 Omm) top and left margins.

Copy

change

area

A

9-3/4"

(248mm)

2" Flap

(51mm)

Internal Revenue Service

Official Business

Penalty for Private Use, S300

Copy

change

area

B

6"

(152mm)

Back Printing

Position bottom & right

margins appropriately in

lower right comer. •E-200A (Rev. 8-2017)1

Cat. No. 20494E

Program number

2551-S

Sheet

of

Envelope Specifications

Construction

Printed open side, high cut, diagonal or side

seam, flap gummed and folded down.

This envelope requires black opaquing design

printed inside.

Text Specifications

All type is 10 pt. Helvetica (or equal) except as

noted otherwise.

12 point Bold for "Internal Revenue Service"

line in return or mailing address.

Return Address can be upper and lower case.

Mailing Address lines must be all caps with no

punctuation (or as stated in current USPS

Domestic Mail Manual).

Official Business (two line statement) is 9 pt.

Back printing is 6 pt (envelope number is bold)

Size

9 3/4"X 6"

(248mm x 152mm)

Ink

Black

Stock

White Writing or

Wove 24#

Window

None

Additional comments

Form 12847-U (Rev. 9-2017) Catalog Number 30854U publish.no.irs.gov Department of the Treasury - Internal Revenue Service

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Envelope Specification Sheet

Envelope Number

E-207

Issue/Revision Date

(Rev. 9-2003)

Copy change area A (return address)

N/A

This sheet is for envelope specifications and composition, as well as manuscript for changeable

print areas. Do not use as camera copy. Envelope must conform to USPS requirements.

Copy change area B (mailing address)

N/A

Indicia required

Q None

[~]G-48 First Class

QG-48 Presorted

First Class

Back Printing

Position bottom & right

margins appropriately in

lower right corner. "E-207 (Rev. S-2003)

Cat. No. 35678A

Form 13847 (Rev. 9-2003) Catalog Number 35684E publish.no.irs.gov

Program number

2551-S

Print order number

Sheet

of

Envelope Specifications

Construction

Printed open side, high cut, diagonal or side

seam, flap gummed and folded down.

This envelope requires black opaquing design

printed inside.

Material covering window is 1.5 mil clear

polystyrene.

Text Specifications

Font is Helvetica (or equal).

Official Business (two line statement) is 9 pt.

Back printing is 6 pt.

Size

9-3/4" x 6"

(248mm x 152mm)

Ink

Black

Stock

White Writing or

Wove 24ft

Window

Multi-Dimensional

(see diagram)

1.5 mil thickness

Additional comments

De|Sartment of the Treasury- Internal Revenue Service

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Section I - Prior to Producing Label

1) Contact th elRS for a new carton label if any of the following fields are blank when the label is received:

(a) Catalog number, (b) Revision, (c) Requisition number, (d) Product number, or (e) Product title.

2) Fields for Contractor to Update Electronically: (a) Carton # of # ^see number Section I, 3 below); (b) From address;

(c) To address (see exception under Secfion II, 2, Cartons via Small Package Carrier (SPC) below); and (d) Carton quantity(ff carton quantity is blank, itmustbe updated wfth the correct packing quantity).

3) Automated Carton # of # fields: To print the correct number of labels for each address with sequential carton numbers,

input the total number of cartons in second # field and press "Print Labels" button. Warning: Once the print button is pressed,printing cannot be canceled. Be sure all Information Is correct prior to printing.

4) Printing: Labels must be produced same-size in black ink on white paper.

5) Proof: An electronic proof of the label may be required if indicated on the contract or print order.Section II - Labeling for Shipment

1) Cartons: All cartons must have IRS shipping label affixed to one end of the carton only (never on top, long-side, or bottom).

2) Cartons via Small Package Carrier (SPC): Affix SPC label to top of carton on edge nearest to IRS label. If shipping via SPC

to the IRS National Distribution Center, leave the 'To (Consignee)" address field blank.

3) Small SPC packages/boxes/envelopes via SPC: Affix IRS label to front of package and SPC label to the back. This includes

advance distributions and IRS samples.

cu( here cut here

|phaser7300DX- Room 6231 | | Print Labels I | SAVE AS | RESET

Department of the Treasury

Internal Revenue Service

GPO Jacket number

Carton Shipping Label

Publishing analystPrint order number

From (Contractor name and address)

Catalog number Revision (YYYY-MM-DD)

Product number (Form, Document, Publicafton, etc)

Carton quantity Requisition number (YY-nnnnn)

Phone number Carton # of #

1

Program number

To (Consignee)

Product title

Form 6153 (Rev. 3-2006)

IPhaser 7300DX - Room 6231

Catalog Number 62724N Department of Treasury- Internzd Revenue Service

Print Labels | SAVE AS | RESET |
MDCED SHIPMENT

PALLET

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IRS Pallet Specifications

IRS

All shipments delivered to the National Distribution Center (NDC), must conform to the specifications outlined in this document. To ensure shipments are 100% compliant

and received by the NDC, please reference Publication 4803 and any relating information outlined in the work contract specifications. Non-conformance to the specifications

of this document, the standards described in Publication 4803 and or specific instructions outlined in the work contract specifications, may result in corrections at the

vendor's expense.

Pallet Measurements

(48-) 121.9cm

length

41A-5"

pallet

height

17% -17W

i1A-iy/

width

far all 3 stringers

i7%-i7y4"

Stacked Pallet Height

For IRS products the maximum full pallet

height (pallet + cartons) must not exceed 55;

15 tier stacking method

Shipments requiring palletization of cartons for non-Standard (i.e products that are not and

can not be folded down to an 8.5'x 11' size without destroying the functionality or integrity of

the product) IRS products should be stacked using this 15 tier method.

9 tier stacking method

a1^1

Products that are 8.5' x 11' or can be folded to those dimensions are considered standard

IRS products and should be stacked using this 9 tier method.

Document 12321 (Rev. 1-2013) Catalog Number 47403N Department of the Treasury Internal Revenue Service publlsh.no.lrs.gov

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