Prog: 197-S

Title: Letterhead, Note Cards and EnvelopesAgency: Millennium Challenge CorporationTerm: Date of Award To February 28, 2014

SHEER GRAPHICS,INC. SIGNATURE PRINTING W

BASIS OF Westmont, IL Chantilly, VA 

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UN

I. COMPLETE PRODUCT:

 (a) Letterhead - 8-1/2 x 11" Prtg in black ink and two

Pantone colors........................per letterhead

 (1) Makeready and/or Setup 2 140.00 280.00 50.00 100.00 

 (2) Running Per 100 Copies 10 78.62 786.20 97.00 970.00 

 (b) Note Cards 6-1/8 x 4-1/2" Prtg in black ink and one

Pantone color.............................per note card

 (1) Makeready and/or Setup 1 117.00 117.00 50.00 50.00 

 (2) Running Per 100 Copies 5 57.10 285.50 37.00 185.00 

 (c) Note Cards 6-1/8 x 4-1/2" Prtg in black ink and two

Pantone color.............................per note card

 (1) Makeready and/or Setup 2 140.00 280.00 50.00 100.00 

 (2) Running Per 100 Copies 10 79.56 795.60 50.00 500.00 

 (d) Envelopes 4-1/8 x 9-1/2" Prtg in two ink colors

..............................................per envelope

 (1) Makeready and/or Setup 2 117.00 234.00 50.00 100.00 

 (2) Running Per 100 Copies 20 45.16 903.20 35.00 700.00 

 (e) Envelopes 4-3/4 x 6-1/2" Prtg in one ink color

..............................................per envelope

 (1) Makeready and/or Setup 1 59.00 59.00 50.00 50.00 

 (2) Running Per 100 Copies 10 48.73 487.30 30.00 300.00 

CONTRACTOR TOTALS $4,227.80 $3,055.00 

DISCOUNT 2.00% $84.56 2.00% $61.10 

DISCOUNTED TOTALS $4,143.24 $2,993.90 

Page 1 of 2
Prog: 197-S

Title: Letterhead, Note Cards and EnvelopesAgency: Millennium Challenge CorporationTerm: Date of Award To February 28, 2014

BASIS OF

ITEM NO. DESCRIPTION AWARDI. COMPLETE PRODUCT:

 (a) Letterhead - 8-1/2 x 11" Prtg in black ink and two

Pantone colors........................per letterhead

 (1) Makeready and/or Setup 2 (2) Running Per 100 Copies 10

 (b) Note Cards 6-1/8 x 4-1/2" Prtg in black ink and one

Pantone color.............................per note card

 (1) Makeready and/or Setup 1 (2) Running Per 100 Copies 5

 (c) Note Cards 6-1/8 x 4-1/2" Prtg in black ink and two

Pantone color.............................per note card

 (1) Makeready and/or Setup 2 (2) Running Per 100 Copies 10

 (d) Envelopes 4-1/8 x 9-1/2" Prtg in two ink colors

..............................................per envelope

 (1) Makeready and/or Setup 2 (2) Running Per 100 Copies 20

 (e) Envelopes 4-3/4 x 6-1/2" Prtg in one ink color

..............................................per envelope

 (1) Makeready and/or Setup 1 (2) Running Per 100 Copies 10

CONTRACTOR TOTALS

DISCOUNT

DISCOUNTED TOTALS

McDONALD & EUDY McDONALD & 

Temple Hill, MD Temple Hil

UNIT RATE COST UNIT RATE 

500.00 1,000.00 525.00 

19.50 195.00 19.50 

225.00 225.00 225.00 

11.50 57.50 11.25 

275.00 550.00 275.00 

13.00 130.00 12.75 

250.00 500.00 250.00 

14.00 280.00 14.00 

200.00 200.00 200.00 

16.50 165.00 16.50 

$3,302.50 

1.00% $33.03 1.00% 

$3,269.48 

CURRENT CONT

Page 2 of 2
WASHINGTON, DC

www.gpo.gov 

February 14, 2013 

AMENDMENT NO. 2 RE: PROGRAM 197-S SPECIFICATIONS AMENDED 

Bid opening date remains February 15, 2013. 

On Page 5 of 12 under TRIM SIZES delete: 

Envelopes: 4-1/8 x 9-1/2” (No. 10) and 4-5/8 x 6-1/4” (A6) 

And insert 

Envelopes: 4-1/8 x 9-1/2” (No. 10) and 4-3/4 x 6-1/2” (A6) 

Remainder of specifications same. Amend bid by letter to U.S. Government Printing Office -- Bid Section, -- Room C161, Stop: PPSB, -- Washington, DC 20404-0001, M/F: Program number, bid opening time and date. Acknowledgement 

of this amendment is necessary. 

Authorized by: 

ROLAND D. WHITEHURST 

Customer Services 

Written by: rdw 
WASHINGTON, DC

www.gpo.gov 

February 8, 2013 

AMENDMENT NO. 1 RE: PROGRAM 197-S SPECIFICATIONS AMENDED 

Bid opening date remains February 15, 2013. 

On page 7 of 12, under PRINTING: delete Letterhead: Print face only in Pantone 7508 Gold (100%), Pantone 281 Blue 

(100%), Pantone Process Black (70%), Pantone 193 Red (100%) and Pantone 7508 Tan (and 10%). 

and insert PRINTING: Letterhead: Prints face only in Pantone 281 Blue, Pantone 193 Red, and black. 

On page 11 of 12, Under “Schedule of Prices” I (a) delete “Printing in black and three pantone colors” and insert 

“Printing in black and two Pantone colors”. 

Remainder of specifications same. Amend bid by letter to U.S. Government Printing Office -- Bid Section, -- Room C161, Stop: PPSB, -- Washington, DC 20404-0001, M/F: Program number, bid opening time and date. Acknowledgement 

of this amendment is not necessary. 

Authorized by: 

BRIAN T. COLEMAN 

Customer Services 

Written by: sf 
Program 197-S Page 1 of 12 

Specifications by sbf 

Reviewed by 

U.S. GOVERNMENT PRINTING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Letterhead, Note Cards and Envelopes 

as requisitioned from the U.S. Government Printing Office (GPO) by the 

Millennium Challenge Corporation 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning date of award and ending February 

28, 2014, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, onFebruary 15, 2013. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Printing Office, Bid Section, Room C-161, STOP: PPSB, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone Washington, D.C. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which will 

on its face demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with 

these schedule requirements. 

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at http://winapps.access.gpo.gov/ppd/abstracts/central/default.asp 

For information of a technical nature, call Stuart Friedman at (202) 512-0310. (No collect calls.) or apsteam4@gpo.gov
Letterhead, Note Cards and Envelopes Page 2 of 12 

197-S (2/14) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

SUBCONTRACTING: The provisions of GPO Publication 310.2 are modified to permit subcontracting for the 

manufacturing of the envelopes. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level III. 

(b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard

P-7. Type Quality and Uniformity Average type dimension in publication/ 

 Electronic media 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from the beginning of the contract to December 31, 2013, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 
Letterhead, Note Cards and Envelopes Page 3 of 12 

197-S (2/14) 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 2012, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from date of award through February 28, 2013, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued”, for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise 

furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING”. The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 
Letterhead, Note Cards and Envelopes Page 4 of 12 

197-S (2/14) 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 
Letterhead, Note Cards and Envelopes Page 5 of 12 

197-S (2/14) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of stationary consisting of printed letterhead, note cards and 

envelopes requiring such operations as on-line ordering, data capture, printing, binding/construction, packing, and 

distribution. 

TITLE: Letterhead, Note Cards and Envelopes. 

NUMBER/FREQUENCY OF ORDERS: 

 Letterhead: Approximately 1 to 4 orders per year. 

 Note Cards: Approximately 1 to 3 orders per year. 

 Envelopes (No. 10): Approximately 1 to 3 orders per year. 

 Envelopes (A6): Approximately 1 to 3 orders per year. 

NOTE: Orders will be placed via the contractor’s web-based on-line ordering system. (See “ON-LINE 

ORDERING.”) 

QUANTITY:

 Letterhead: Approximately 500 to 1,000 sheets per order. 

 Note Cards: Approximately 500 cards per order. 

 Envelopes (No. 10): Approximately 500 to 2,000 envelopes per order. 

 Envelopes (A6): Approximately 500 to 2,000envelopes per order. 

NUMBER OF PAGES: 

 Letterhead: Face only. 

 Note cards: Face only. 

 Envelopes: Print one side only (front of envelope or envelope flap, as ordered). 

TRIM SIZES: 

 Letterhead: 6-1/8 x 8-1/2” and 8-1/2 x 11”. 

 Note cards: 6-1/8 x 4-1/2”. 

 Envelopes: 4-1/8 x 9-1/2” (No. 10) and 4-5/8 x 6-1/4” (A6). 

GOVERNMENT TO FURNISH: The contractor is to keep the furnished agency seal throughout the term of the 

contract. The seal will remain the same on all orders requiring the seal. During the term of the contract, a different 

seal may be furnished to be used on all orders requiring the seal. 

Electronic media will be furnished as follows – 

 Platform: IBM or compatible using Windows XP SP2. 

 Storage Media: CD-R (700 MB); FTP. 

 Files will be furnished in native application format. 

 Software: Adobe InDesign CS3, Adobe Illustrator CS3 and later versions. 

All platform system and software upgrades (for specified applications) which may 

occur during the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts (MrsEavesPetiteCaps) will be furnished. 
Letterhead, Note Cards and Envelopes Page 6 of 12 

197-S (2/14) 

The contractor is cautioned that furnished fonts are the property of the Government 

and/or its originator. All furnished fonts are to be eliminated from the contractor’s 

archive immediately after completion of the contract. 

 Additional Information: All illustrations are scanned into electronic files. 

 A visual of all pages will be furnished. 

 GPO Form 952 (Desktop Publishing - Disk Information) will be furnished. 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

The contractor must furnish a contractor-hosted FTP site for secure transmission of data between the Government and 

the contractor. Appropriate log-on instructions and protocol must be provided at time of award. The contractor must 

provide necessary security for the FTP site, which at a minimum, must have a unique user ID and password. 

ON-LINE ORDERING: The contractor must provide an Internet-based on-line ordering system site with the 

following capabilities: 

1. The contractor’s web-site must contain an individual template for the letterhead, note cards and envelopes as 

specified in this contract. 

2. The contractor’s ordering system must provide a fillable form specifically designed to accept data and place 

an Order Request as a one-step process. 

3. Placement of an Order Request must result in the immediate generation of an on-line proof. 

NOTE: The actual order will not be “placed” until Electronic Confirmation is entered into the contractor’s 

on-line ordering system. 

REPORTS: The contractor must generate and submit a monthly report to the agency. The report shall contain: the 

date orders were placed; total number of orders placed; confirmation code; and billing information. 

COMPOSITION: An occasional order will require the contractor to typeset approximately one to three lines as 

submitted by on-line ordering. 

The font for all text matter is MrsEavesPetiteCaps. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to Stephanie 

Murphy on (202) 521-3871 or Brett Bearce on (202) 521-4076. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 
Letterhead, Note Cards and Envelopes Page 7 of 12 

197-S (2/14) 

PROOFS: Proofs will consist of an immediate on-line proof of the Order Request. 

The contractor must not print prior to receipt of an “OK to Print” in the form of an on-line Electronic 

Confirmation entered into contractor’s on-line ordering system. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 11” dated February 

1999. 

Letterhead: Strathmore Writing Systems, Ultra White finish Wove (no watermark), basis weight: 24-lbs. 

Note Cards: Strathmore Writing Systems, Ultra White finish Wove (no watermark), basis weight: 110-lbs. 

Envelopes (4-1/8 x 9-1/2”): Strathmore Writing Systems, Ultra White finish Wove (commercial flap), basis weight: 

24-lbs. 

Envelopes (4-5/8 x 6-1/4”): Strathmore Writing Systems, Ultra White finish Wove, basis weight: 24-lbs. 

PRINTING: Match Pantone number as indicated on the print order. 

Letterhead: Print face only in Pantone 7508 Gold (100%), Pantone 281 Blue (100%), Pantone Process Black (70%), 

Pantone 193 Red (100%) and Pantone 7508 Tan (and 10%). 

Note Cards: Print face only in black ink and up to two Pantone colors. 

Envelopes (4-1/8 x 9-1/2”): Print on face of envelope (side opposite the seams) in two Pantone colors. 

Envelopes (4-5/8 x 6-1/4”): Print on envelope flap in one Pantone color. 

Note: Printing shall be in accordance with the requirements for the style envelope ordered. All printing shall comply 

with all applicable U.S. Postal Service regulations. The envelope shall accept printing without feathering or 

penetrating to the reverse side. 

MARGINS: Margins will be as indicated on the print order or furnished media. 

BINDING: 

Letterhead: Trim four sides. 

Note cards: Trim four sides. 

CONSTRUCTION: Envelopes, open side with diagonal seams and gummed flap. Envelopes shall be sufficiently 

high cut so as to prevent the flap adhesive from contacting the envelope contents. The sealed seam shall not adhere to 

the inside of the envelope. Envelopes shall be free from cuts, folds, tears, machine marks, foreign matter, dirt, ink 

smears and adhesive stains. 

PACKING: Pack products separately in suitable boxes and identify. Envelopes are to be packed in quantities of 500. 

Shipping containers must be of sufficient strength as to insure against damage to the product during shipment and that 

the package will not open or split during shipment. 

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks, 

and attach to shipping containers. 
Letterhead, Note Cards and Envelopes Page 8 of 12 

197-S (2/14) 

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance 

random copies to test for compliance against the specifications. The print order will indicate the number required, if 

any. When ordered, the contractor must divide the entire order into equal sublots and select a copy from a different 

general area of each sublot. The contractor will be required to execute a statement furnished by GPO certifying that 

copies were selected as directed. Copies will be paid for at the running rate offered in the contractor’s bid and their 

cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers must be 

furnished with billing as evidence of mailing. 

DISTRIBUTION: Deliver f.o.b. destination to the Millennium Challenge Corporation, 875 15th Street, NW, 

Washington, DC 20005-2221. 

Upon completion of each order, all furnished material, except for the seal, must be returned to the Millennium 

Challenge Corporation, Attn: Stephanie Murphy, 875 15th Street, NW, Washington, DC 20005-2221. 

Upon completion of the contract, the furnished seal must be returned to the Millennium Challenge Corporation, Attn: 

Brett Bearce, 875 15th Street, NW, Washington, DC 20005-2221. 

All expenses incidental to returning materials, submitting proofs, and furnishing samples must be borne by the 

contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of an Electronic Confirmation for each electronic order. 

Furnished material must be picked up from the Millennium Challenge Corporation, Attn: Stephanie Murphy, 875 15th

Street, NW, Washington, DC 20005-2221. 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after issuance of a Confirmed Electronic Order; the workday after 

notification will be the first workday of the schedule. 

Contractor must complete production and distribution within seven (7) workdays after receipt of a Confirmed 

Electronic Order. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

Upon completion of each order, the contractor is to notify the U.S. Government Printing Office of the date of 

shipment (or delivery, if applicable). Call (202) 512-0516 or 0517; callers outside the Washington, DC area may call 

toll free 1-800-424-9470 or 9471. 
Letterhead, Note Cards and Envelopes Page 9 of 12 

197-S (2/14) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES”. 

I. (a) 2 10 

 (b) 1 5 

 (c) 2 10 

 (d) 2 20 

 (e) 1 10 
Letterhead, Note Cards and Envelopes Page 10 of 12 

197-S (2/14) 

THIS PAGE IS INTENTIONALLY BLANK.
Letterhead, Note Cards and Envelopes Page 11 of 12 

197-S (2/14) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate. 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

(including processing of on-line orders, generation of on-line proof, generation of reports and paper) necessary for 

the complete production and distribution of the product listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 100 Copies

(1) (2) 

 (a) Letterhead (8-1/2 x 11”): Printing in 

 black ink and three pantone colors ...........................per letterhead......$___________ $___________ 

(b) Note Cards (6-1/8 x 4-1/2”): Printing in 

black ink and one Pantone color................................per note card......$___________ $___________ 

 (c) Note Cards (6-1/8 x 4-1/2”): Printing in 

 black ink and two Pantone colors..............................per note card......$___________ $___________ 

(d) Envelopes (4-1/8 x 9-1/2”): Printing in 

two ink colors ............................................................per envelope......$___________ $___________ 

(e) Envelopes (4-5/8 x 6-1/4”): Printing in 

one ink color..............................................................per envelope......$___________ $___________ 

_______________ 

(Initials) 
Letterhead, Note Cards and Envelopes Page 12 of 12 

197-S (2/14) 

My production facilities are located within the assumed area of production .....................________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government Furnished Material__________________________________ 

 a. Number of hours from acceptance of print order to pickup of 

Government Furnished Material...........................................................................................____________ 

 b. Number of hours from pickup of Government Furnished Material 

to delivery at contractor’s plant............................................................................................____________ 

2. Proposed carrier(s) for delivery of completed product ___________________________________________ 

 a. Number of hours from notification to carrier to pickup of completed product ....................____________ 

 b. Number of hours from pickup of completed product to delivery at destination ..................____________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 _________________________________________________________________________________________ 

(City - State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 _________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)