Page 1 of 2

TITLE: DoD FLIP Charts

TERM: Date of Award thru December 31, 2016

DLA Document Services/DLA Aviation

Program 442-M

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

1. 15-1/2 x 20" (flat):

(a) Printing one side only in a single ink color, 

including binding . . . per product

(1) Makeready and/or Setup -------------------------------------------------------------- 12 1,500.00 18,000.00 1,275.00 15,300.00 1,933.70 23,204.40 1,480.34 17,764.08

(2) Running Per 1,000 Copies ------------------------------------------------------------ 18 100.00 1,800.00 142.00 2,556.00 137.89 2,482.02 105.56 1,900.08

(b) Printing second side 

in a single ink color . . . per product

(1) Makeready and/or Setup -------------------------------------------------------------- 6 500.00 3,000.00 171.00 1,026.00 109.86 659.16 0.00 0.00

(2) Running Per 1,000 Copies ------------------------------------------------------------ 12 100.00 1,200.00 142.00 1,704.00 24.64 295.68 17.56 210.72

(c) Printing each side in an additional ink color 

not charged for under line items 

I.1.(a) and (b) . . . per color/per side

(1) Makeready and/or Setup -------------------------------------------------------------- 54 500.00 27,000.00 171.00 9,234.00 109.86 5,932.44 88.10 4,757.40

(2) Running Per 1,000 Copies ------------------------------------------------------------ 90 10.00 900.00 NC 0.00 24.64 2,217.60 0.00 0.00

2. 45 x 20" (flat):

(a) Printing one side only in a single ink color, 

including binding . . . per product

(1) Makeready and/or Setup -------------------------------------------------------------- 362 2,500.00 905,000.00 3,570.00 1,292,340.00 3,063.34 1,108,929.08 2,345.14 848,940.68

(2) Running Per 1,000 Copies ------------------------------------------------------------ 2,225 250.00 556,250.00 231.70 515,532.50 357.26 794,903.50 273.50 608,537.50

(b) Printing second side 

in a single ink color . . . per product

(1) Makeready and/or Setup -------------------------------------------------------------- 362 500.00 181,000.00 223.00 80,726.00 182.30 65,992.60 0.00 0.00

(2) Running Per 1,000 Copies ------------------------------------------------------------ 2,225 250.00 556,250.00 65.00 144,625.00 97.97 217,983.25 75.00 166,875.00

(c) Printing each side in an additional ink color 

not charged for under line items 

I.2.(a) and (b) . . . per color/per side 

(1) Makeready and/or Setup -------------------------------------------------------------- 2,172 500.00 1,086,000.00 223.00 484,356.00 182.30 395,955.60 199.28 432,836.16

(2) Running Per 1,000 Copies ------------------------------------------------------------ 13,370 25.00 334,250.00 NC 0.00 32.66 436,664.20 0.00 0.00

3. 55 x 20" (flat):

(a) Printing one side only in a single ink color, 

including binding . . . per product

(1) Makeready and/or Setup -------------------------------------------------------------- 34 3,000.00 102,000.00 3,570.00 121,380.00 3,142.37 106,840.58 2,405.64 81,791.76

(2) Running Per 1,000 Copies ------------------------------------------------------------ 254 300.00 76,200.00 268.53 68,206.62 377.38 95,854.52 288.90 73,380.60

(b) Printing second side 

in a single ink color . . . per product

(1) Makeready and/or Setup -------------------------------------------------------------- 34 600.00 20,400.00 223.00 7,582.00 182.30 6,198.20 0.00 0.00

(2) Running Per 1,000 Copies ------------------------------------------------------------ 254 300.00 76,200.00 86.33 21,927.82 97.97 24,884.38 75.00 19,050.00

(c) Printing each side in an additional ink color 

not charged for under line items 

I.3.(a) and (b) . . . per color/per side

(1) Makeready and/or Setup -------------------------------------------------------------- 204 600.00 122,400.00 223.00 45,492.00 182.30 37,189.20 198.28 40,449.12

(2) Running Per 1,000 Copies ------------------------------------------------------------ 1,491 30.00 44,730.00 NC 0.00 32.66 48,696.06 0.00 0.00

TECHNA-GRAPHICS, INC. 

Baltimore, MD

CURRENT CONTRACTOR

P R O G R A M 4 4 2 - M

CENVEO TOLEDO

Toledo, OH

RR DONNELLEY

Owensville, MO

TECHNA-GRAPHICS, INC. 

Baltimore, MD
Page 2 of 2

TITLE: DoD FLIP Charts

TERM: Date of Award thru December 31, 2016

DLA Document Services/DLA Aviation

Program 442-M

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

II. PAPER:

Chart - Each page-size chart leaf.

(a) 15-1/2 x 20" Charts: White Chemical Wood Map,

Lithographic-finish (20-lb.) . . . 

per 1,000 Leaves ------------------------------------------------------------------------ 18 100.00 1,800.00 54.75 985.50 53.82 968.76 51.50 927.00

(b) 45 x 20" Charts: White Chemical Wood Map, 

Lithographic-finish (20-lb.) . . . 

per 1,000 Leaves ------------------------------------------------------------------------ 2,225 300.00 667,500.00 254.50 566,262.50 271.71 604,554.75 260.01 578,522.25

(c) 55 x 20" Charts: White Chemical Wood Map, 

Lithographic-finish (20-lb.) . . . 

per 1,000 Leaves ------------------------------------------------------------------------ 254 400.00 101,600.00 260.50 66,167.00 276.43 70,213.22 255.49 64,894.46

III. ADDITIONAL OPERATIONS:

(a) Barcode Labeling FAA Publications . . . 

per 100 copies ---------------------------------------------------------------------------- 520 25.00 13,000.00 250.00 130,000.00 466.07 242,356.40 446.00 231,920.00

(b) Barcode Labeling Canadian Charts and Books . . .

per 100 copies ---------------------------------------------------------------------------- 54 25.00 1,350.00 300.00 16,200.00 756.19 40,834.26 482.42 26,050.68

IV. PACKING AND DISTRIBUTION:

1. APO/FPO Bulk Shipments -

(a) Packing and sealing shipping containers . . .

per container ------------------------------------------------------------------------------ 507 10.00 5,070.00 12.50 6,337.50 3.04 1,541.28 1.10 557.70

(b) Palletizing . . . per pallet ---------------------------------------------------------------- 39 100.00 3,900.00 10.00 390.00 13.85 540.15 11.00 429.00

2. Non-Palletized Mailed Shipments -

(a) Single or multiple copies in kraft envelopes 

(up to 200 "folded" leaves) . . . per envelope ------------------------------------ 3,198 5.00 15,990.00 11.00 35,178.00 1.61 5,148.78 1.10 3,517.80

(b) Quantities over 200 "folded" leaves, up to 12 pounds,

in cushioned shipping bags or wrapped in shipping bundles 

(maximum gross weight 14 pounds) . . . per bag or bundle ------------------ 4,875 5.00 24,375.00 11.00 53,625.00 3.22 15,697.50 2.20 10,725.00

(c) Quantities over 12 pounds, up to 45 pounds, 

packed in shipping containers . . . per container -------------------------------- 9,815 10.00 98,150.00 11.50 112,872.50 4.83 47,406.45 3.30 32,389.50

V. DISTRIBUTION HELP DESK:

(a) Toll-Free Service Center Line . . . per call ----------------------------------------- 40 100.00 4,000.00 10.00 400.00 5.17 206.80 4.95 198.00

(b) Monthly Service Center Operating/Maintenance Fee . . . 

per specified order ----------------------------------------------------------------------- 12 5,000.00 60,000.00 19,500.00 234,000.00 3,701.39 44,416.68 3,542.00 42,504.00

CONTRACTOR TOTALS 5,109,315.00 4,034,405.94 4,448,767.50 3,289,128.49

DISCOUNT 0.00% 0.00 0.00% 0.00 1.00% 44,487.68 1.00% 32,891.28

DISCOUNTED TOTALS 5,109,315.00 4,034,405.94 4,404,279.82 3,256,237.21

Baltimore, MD

P R O G R A M 4 4 2 - M

CURRENT CONTRACTOR

CENVEO TOLEDO RR DONNELLEY TECHNA-GRAPHICS, INC. TECHNA-GRAPHICS, INC. 

AWARD 

(PRIME CONTRACTOR)

AWARD

(COOP CONTRACTOR)

Toledo, OH Owensville, MO Baltimore, MD
WASHINGTON, DC

www.gpo.gov

October 1, 2015

AMENDMENT NO. 1 RE: PROGRAM 442-M SPECIFICATIONS AMENDED

Bid opening date remains October 13, 2015.

Program 442-M is hereby amended to the effect that a provision is added for reimbursement of paper inventory for the 

COOP contractor, as follows:

On page 11 of 27, under the “STOCK/PAPER,” following the “NOTE” paragraph, insert the following:

For the COOP contractor only, the Government will reimburse the COOP contractor for the balance of any paper 

inventory on hand (for a maximum of two cycles’ worth) upon completion of the contract. The COOP contractor will 

be reimbursed for actual paper costs upon receipt of the paper manufacturer’s invoice. 

Instructions for delivery of the paper inventory to the Government will be provided at that time.

Balance of specifications remains the same. 

Acknowledge on bid or amend bid by letter to the U.S. Government Publishing Office, Bid Section, Room C-848, Stop: 

PPSGB, Washington, DC 20401, M/F: Program number, bid opening date and time. Facsimile amended bids/letters in 

response to this amendment are permitted. Facsimile bids/letters may be submitted directly to the GPO Bid Section, Fax 

No. (202) 512-1782. The program number and bid opening date and time must be specified with the amended 

bid/letter. Refer to Amendments to Solicitations in the Solicitation Provisions of GPO Contract Terms, GPO Publication 

310.2, as revised June 2001. Hand delivered amended bids/letters are to be taken to: GPO Bookstore, 710 North Capitol 

Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday 

through Friday. Follow the instructions in the Bid Submission/Opening area. If further instruction or assistance is required, 

call (202) 512-0526.

Failure to acknowledge receipt of this amendment, by amendment number, prior to bid opening date and time, may be 

reason for bid being judged nonresponsive.

Authorized by:

LORRAINE CARTER

Contracting Officer

Customer Services – DC Team 2

Written by: mrn

The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
Program 442-M Page 1 of 27

Specifications by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

DoD FLIP Charts

as requisitioned from the U.S. Government Publishing Office (GPO) by the

DLA Document Services/

DLA Aviation

Multiple Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending December 

31, 2016, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

NOTE: The Government will make award to two (2) contractors on this contract: the prime contractor and the 

Continuity of Operations Program (COOP) contractor. The period from Date of Award to December 31, 2015, 

shall be used by the contractorsto establish/perform all necessary operations in preparation of live production 

on or about January 1, 2016, to include the setup of necessary FTP connections, completion of mandatory 

computer-based DoD Information Assurance training, and to produce two (2) prior to live production orders

for contractors who have not demonstrated their ability to perform the contract requirements. The contractors

shall plan and implement the actions necessary for a smooth startup of full contract operations. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on October 13, 2015.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: PPSGB, 732 North Capitol Street, NW, Washington, DC 20401.

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Follow the instructions in the 

Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526.

BIDDERS, PLEASE NOTE: Current contract requirements are being performed under Program 807-S. These 

specifications have been extensively revised; therefore, all bidders are cautioned to familiarize themselves with 

all provisions of these specifications before bidding.

NOTE: Attachment 5 is attached. Due to the large number of pages, Attachments 1 through 4 are not attached. 

A copy of Attachments 1 through 4 is available by contacting GPO, Mary Newton at the number/email specified 

below. It is strongly encouraged that bidders obtain a copy of Attachments 1 through 4 prior to submitting a 

bid. Submitting a bid without reviewing these attachments is at the bidders’ own risk.

Abstracts of contract prices are available at http://www.gpo.gov/gpo/abstracts/abstract.action?region=DC.

For information of a technical nature before award, call Mary Newton at (202) 512-2132, or email at 

mnewton@gpo.gov. For contract administration after award, call Linda Giacomo at (202) 512-0307. 
DoD FLIP Charts Page 2 of 27

442-M (12/16)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)).

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf.

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf.

NOTE: In addition to the GPO QATAP, Attachment 3, “NGA Contractor Quality Control Program for Printing 

and Finishing of DoD Flight Information Publications Books and Charts” shall also apply. In the event of a 

conflict between the GPO QATAP and Attachment 3, the document with the tighter tolerance(s)shall be considered 

the superseding requirement.

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf.

PRIORITIES, ALLOCATIONS, AND ALLOTMENTS: This contract and any delivery order thereunder is rated 

and certified for national defense use (Priority Rating DO-C-9). The contractor shall follow the provisions of DMS 

Reg. 1 or DPS Reg. 1 and all other applicable regulations and orders of the Bureau of Domestic Commerce in obtaining 

controlled materials and other products and materials needed to fill this contract.

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract this 

operation will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III.

(b) Finishing (item related) Attributes – Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Average type dimension in publication/

Electronic media

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed 63 months as a result of, and including, any extension(s) added 

under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” clause. See 

also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).
DoD FLIP Charts Page 3 of 27

442-M (12/16)

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to December 31, 2016, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending June 30, 2015, called the base index. 

The percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment 

for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in Producer 

Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913 for All Paper will apply to all paper required under this contract.

2. The applicable index figures for the month of September 2015, will establish the base index.

3. There shall be no price adjustment for the first three (3) production months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the month 

being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

X – base index x 100 = ____%

base index

where X = the index for that month which is two months prior to the month being considered for adjustment.
DoD FLIP Charts Page 4 of 27

442-M (12/16)

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item II., “PAPER” in the

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for orders 

placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any law 

in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to the 

contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any contingency 

to cover anticipated increased costs of paper to the extent such increases are covered by this price adjustment clause.

SECURITY OF DATA: The contractor shall not release or sell to any person any technical or other data received 

from the Government under this contract; nor shall the contractor use the data for any purpose other than that for which 

it was provided to the contractor under the terms of the contract.

DATA RIGHTS: All data and materials furnished and/or produced in the performance of this contract shall be the 

sole property of the Government. The contractor agrees not to assert rights or to establish any claim to such 

data/materials in whole or in part in any manner or form, or to authorize others to do so, without prior written consent of

the Contracting Officer.

NOTE: All furnished data is designated as “UNCLASSIFIED.” 

WARNING: The prime contractor and subcontractor(s) must be U.S. owned and operated companies. All 

contractor/subcontractor employees performing on this contract are required to be U.S. citizens. Items are not classified 

and do not have any distribution limitations, however, the contractor/subcontractor is prohibited from producing or 

distributing the products produced under this contract outside of the official orders (i.e., cannot produce for their own 

use, sale, or other uses, including marketing, promotion, or other uses).

The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government which 

are not consumed in the preparation of the work, or which are generated as a result of this contract. Proper precautions 

shall be taken to ensure that all Government supplied materials are protected from damage. The Government furnished 

materials shall be returned in the same condition as originally furnished.

Proper control and handling must be maintained at all times to prevent any information, data, or materials required to 

produce the products ordered under these specifications from falling into unauthorized hands.

All erroneous copies produced by the contractor are to be destroyed by means of abrasive destruction, burning, 

shredding, or other method that guarantees complete protection against access. (NOTE: Any extra copies shall be kept 

on hand for any shipping discrepancies or additional shelf stock until the end of the product’s Effective Date cycle. 

(See “SCHEDULE” for the definition of “Effective Date” for the purpose of the contract schedule.)

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. Examples of the areas that may be investigated are listed below –

 Technical equipment/capability

 Quality assurance

 Electronic Data Interface/capability

 Financial capability and Accounting systems

 Other, as appropriate
DoD FLIP Charts Page 5 of 27

442-M (12/16)

Quality Assurance: The contractor is cautioned that the accuracy of the information in these products is of 

paramount importance. Errors such as missing or wrong pages could jeopardize not only the safety of aircraft, 

but could be the primary factor in loss of life or property, and could also jeopardize the nation’s military 

readiness and safety. To achieve maximum accuracy in these products, the contractor’s quality assurance 

program must be organized toward the objective of reaching a goal of zero defects in each and every product.

Quality Control Program: In conjunction with the Preaward Survey, the contractor must submit a Quality Control 

Program. The contractor’s Quality Control Program shall describe in detail the inspections and tests necessary to ensure 

adequate quality throughout all areas of contract performance.

The contractor may adopt the provided “NGA Contractor Quality Control Program for Printing and Finishing of DoD 

Flight Information Publications Books and Charts” (Attachment 3) and “NGA Contractor Quality Program for 

Distribution of DoD Flight Information Publications Books and Charts” (Attachment 4), or may develop programs at 

the contractor’s own expense.

If the contractor develops one or more of their own quality programs, it shall be equal to or better than the programs 

outlined in the attachments, and the contractor shall submit a written copy of the programs to the Contracting Officer

and the DLA/NGA Program Manager for evaluation. At a minimum, the Quality Control Program shall include 

examples of the documentation and a detailed description of the random samples that document all of the contractor’s 

activities. Furthermore, the plan shall include the names of all Quality Assurance officials and describe their duties. 

For critical phases that directly affect aeronautical safety of navigation, the contractor must perform 100% inspection 

vice random sampling. The phases that require 100% inspection are marked with an asterisk (*).

IMPORTANT QUALITY

PRODUCTION PHASE CHARACTERISTICS

Raw materials................................ Equal to or exceeds specifications

Layout/Stripping............................ Pagination

*Platemaking ................................. Resolution, completeness, image size

Printing .......................................... Litho quality, legible

Trimming....................................... Size and appearance

Binding .......................................... Folding to correct size

*Order Filling ................................ Correct products and quantity; correct packing slip included in 

package

*Packaging..................................... Material, label positioning and sealing

*Distribution.................................. Packages released to proper shipper by the distribution deadline

The Quality Control Program will include a list of all subcontractors involved, along with their specific functions.

The Government will periodically verify that the contractor is complying with the approved Quality Control Program

through on-site examinations of the contractor’s assurance records and the contractor’s file of quality assurance random 

samples. 

The contractor’s quality control program shall be revised whenever the system’s procedures do not accomplish their 

objective. These revisions shall be submitted in writing for approval.

The key personnel assigned as Operations Quality Control (OQC) on the production line shall have a minimum of one 

(1) year of experience of quality control in a production plant.

The key personnel assigned as the Independent Quality Control (IQC) station inspector(s) on production line shall have 

a minimum of two (2) years of experience, with one (1) year being in production and one (1) year as a quality control 

inspector.
DoD FLIP Charts Page 6 of 27

442-M (12/16)

Supervisory quality control key personnel shall have a minimum of two (2) years of experience in the area where they 

are performing inspections.

The Government reserves the right to enter the contractor’s premises without notice for the purpose of testing products 

using the contractor’s test equipment. The contractor shall perform these tests routinely, based on the attachments or 

the contractor’s approved quality program.

The contractor shall submit in writing to the Contracting Officer the details of its Quality Control Program. The 

proposed Quality Control Program must be submitted within five (5) workdays after Government request. The workday 

after notification to submit will be the first workday of the schedule. 

THE PROPOSED QUALITY CONTROL PROGRAM IS SUBJECT TO REVIEW AND APPROVAL BY 

THE GOVERNMENT AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. 

GOVERNMENT SURVEILLANCE: The Government reserves the right to conduct quality assurance surveillance 

to assure the effectiveness of the contractor’s quality system. This may include inspection of the printing services by 

the Government authorized representative at such times as the Government considers necessary, including in-process 

inspections of the advance copies. One or more Government Inspector(s) may be assigned to the contractor’s facility 

during the period of performance. The contractor shall comply with all Quality Assurance requirements specified 

herein. 

The Government may conduct quality assurance surveillance to assure the effectiveness of the contractor’s control of 

quality. The Government may conduct on-site inspection visits at the contractor’s plant during the printing, binding, 

and distribution phases. These visits may extend throughout the duration of the contract. Nothing contained in this 

paragraph, or in subsequent paragraphs shall be construed to limit any inspection rights of the Government specified 

under this contract. 

The Government also reserves the right to conduct random unannounced visits at the contractor’s site(s) for the purpose 

of production surveillance. At no time, however, does the Government inspection replace the contractor’s inspection 

requirements at the contractor’s installation(s).

The contractor shall provide necessary workspace and assistance at the site of contract performance for the Government 

Representative(s) who is designated by the Government to inspect and evaluate the contractor’s work performance and 

products. All inspections and evaluations shall be performed in such a manner as will not unduly delay the work. 

Customer comments/complaints will provide the Government with a final form of contract surveillance. The 

Government will also verify and log customer comments/complaints. The Government will maintain a discrepancy log 

and provide a copy of this log to the Program Manager.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives at 

the U.S. GPO, Washington, DC, or DLA Document Services, Fort Belvoir, VA, immediately after award. (Location to 

be determined after award.)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through December 31, 2016, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions 

of the contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued”,

for purposes of the contract, when it is emailed, or otherwise furnished, to the contractor in conformance with the 

schedule.
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REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed 

during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, and pursuant to the section entitled “DETERMINATION OF 

AWARD AND PLACEMENT OF WORK,” the prime contractor or COOP contractor shall furnish to the Government 

all items set forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

PAYMENT: At the time of delivery, the contractor must submit an itemized receipt to an authorized representative of 

the ordering agency (as specified on the print order) for verification. At contractor’s option, after agency sign-offs, 

separate billings for production and distribution may be submitted to GPO.

Contractor must submit this signed, verified receipt with their billing invoice to: U.S. Government Publishing Office, 

Comptroller, Stop: FMCE, Financial Management Service, Washington, DC 2040l. 

NOTE: GPO offers a Contractor Fax Billing System. Please visit the gpo.gov website for more information. The 

barcode coversheet can be accessed at the following link; contractor to follow the instructions as indicated: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”
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SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of chartsrequiring such operations as electronic prepress, printing 

in multiple inks, binding, packing, and distribution. Additionally, the contractor will be required to provide/implement, 

staff, and manage a Distribution Help Desk, as specified herein.

TITLE: DoD FLIP Charts.

BACKGROUND: DoD and non-DoD customers require hard copy DoD Flight Information Publications (FLIP) 

products for worldwide aeronautical safety of navigation. Products include FLIP charts and maps(hereinafter referred 

to simply as charts). The majority of the products are time sensitive in accordance with the international Aeronautical 

Information Regulation and Control (AIRAC) cycle and critical to flying safety. 

Therefore, the timely printing and distribution of DoD FLIP charts is critical to the safety of DoD air operations and the 

Nation’s defense readiness. The contractor’s failure to adhere strictly to product specifications and to meet rigid 

schedules could not only jeopardize the safety of aircraft, but could be the primary factor in loss of life, loss of 

Government equipment, and mission failure.

The required services encompass the receipt of digital files, printing, finishing (binding), quality assurance, sorting, 

packing, and distribution of DoD FLIP charts, including unscheduled products such as replacement charts and crisis 

support items. Additional required services encompass the receiving, barcode labeling, sorting, packing, and 

distribution of Canadian FLIP books and charts, as well as Federal Aviation Administration (FAA) Publications; and 

the provisioning and implementation of a FLIP Distribution Help Desk. Distribution shall occur from the contractor’s 

location or that of a specified subcontractor. It is critical to the safety of aircraft that the contractor strictly adheres 

to the schedule, as specified in this contract (see “SCHEDULE”) and Attachment 5 (“DoD FLIP Books Printing 

and Distribution Schedule”).

NOTE: All specific details of the following requirements can be found in the “National Geospatial-Intelligence 

Agency General and Technical Provisions for Printing and Finishing of DoD Flight Information Publications Books 

and Charts” (Attachment 1) and in the “National Geospatial-Intelligence Agency General and Technical Provisions for 

Distribution of DoD Flight Information Publications Books and Charts (Attachment 2).” Contractors shall review all 

Attachments referenced herein thoroughly.

The Government has a need to ensure that DLA/NGA are able to continue operations of the FLIP products in 

the event that the prime contractor for this contract is unable to perform due to a broad range of 

circumstances, including but not limited to, all-hazard emergencies, natural emergencies, and man-made 

emergencies. For this reason, the Government will make two (2) awards on this contract: the prime contractor 

and the secondary (COOP) contractor. Having a COOP contractor is in compliance with the National Security 

Presidential Directive-51/Homeland Security Presidential Directive-20.

TRIM SIZES: 15-1/2 x 20” (flat); 45 x 20” (flat); 55 x 20” (flat).

FREQUENCY OF ORDERS/QUANTITY/NUMBER OF PAGES: Precise quantities for any product cannot be 

accurately predicted prior to the issuance of the print order. The Government does not guarantee any minimum or 

maximum quantities for any individual product or print cycle under this contract. 

A print order will be issued to the contractor for work to be performed prior to the printing cycle. The print order will 

identify the required products, quantities, and delivery. (NOTE: Details of the projected print order and print files 

delivery schedule can be found in the DoD FLIP Charts Printing and Distribution Schedule (Attachment 5).)
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The required services are based upon 13 printing/distribution cycles annually. The AIRAC cycle updates specific 

products every 28 calendar days. Because most products are updated every 56 calendar days, each alternating 28-day 

cycle may be considered either a “Heavy” or a “Light” cycle. 

For planning purposes, the total number of Heavy and Light Cycles for the entire term of this contract (including 

extension periods and test cycles) with estimated average quantity ranges for each type of cycle is as follows: 

Each Light Cycle (every 56 days):

(1) Approximately 34 to 40 total Titles (2 charts per title)

(2) Approximately 227,000 to 251,000 total Charts (front and back)

Each Heavy Cycle (ever 56 days):

(1) Approximately 30 to 36 total Titles (2 charts per title)

(2) Approximately 141,000 to 179,000 total Charts (front and back)

NOTE: Charts may be ordered and distributed in sets or singly. Each address on a distribution list may receive a 

different quantity and/or combination of products.

UNSCHEDULED ITEMS: Unscheduled items may be ordered outside of the normal 28-day cycle. Replacement 

Charts, Crisis Support items, and FAA Publications (for barcode labeling only) shall be produced/

labeled/packed/shipped, as required. NGA will provide the appropriate digital files/FAA publicationsfor unscheduled 

items, DLA will provide the quantities and delivery addresses, and the Program Manager will coordinate a printing and 

delivery schedule with the contractor for each unscheduled print order. 

NOTE: Separate print orders will be placed for these unscheduled items. It is impossible to predetermine the number or 

frequency of orders which will be placed during the term of this contract for unscheduled items. However, based on 

past performance, it is anticipated that there will be approximately 30 to 50 orders per year.

GOVERNMENT TO FURNISH: The Government will assume full responsibility for the content of the products and 

the condition of the furnished material at the time it is transferred to the contractor. 

 Digital files (files that contain all relevant information) in PDF, PostScript, or Encapsulated PostScript format 

will be furnished via the contractor’s FTP site. NOTE: Immediately following award, the contractor shall

provide the Government with their FTP site and password.

 Government FTP site and password for accessing printing quantities and distribution data supplied by DLA. 

 A Government database (FTP or text file) identifying distribution requirements will be provided for each FLIP 

product Effective Date (cycle) via FTP, or similar electronic method, and will identify distribution 

requirements and shipping addresses. The contractor shall check the database upon receipt and notify the 

Government immediately of any apparent discrepancy in the database. There will be occasions when the 

contractor shall be required to merge databases for distribution requirements and shipping addresses into one 

file (e.g., out of cycle products, replacement products, system failures, and/or missing data).

 FAA Publications and required barcoding data.

 Canadian FLIP products and required barcoding data. 
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NOTE: The contractor shall maintain, at all times, the capabilities to open and display PDF, PostScript, or 

Encapsulated PostScript digital files. However, new output digital formats may be furnished by the 

Government. In the event of new output digital formats, the Government will notify the contractor no less than 

90 calendar days in advance of the effective date of the products to be produced with the new format. 

Additionally, changes, upgrades, or enhancements to the digital maintenance software that produce the output 

digital files are required and anticipated. When this occurs, technical exchange and implementation meetings 

will be scheduled and contractor participation is required.

 A supply of blue labels and selection certificates for shipping Departmental Random copies.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications.

Immediately following award, the contractor shall identify contractor employees requiring access to the DLA FTP site. 

Contractor personnel requiring access to the DLA FTP site shall complete an on-line, web-based training module. The 

contractor shall forward the signed training certificate and a completed DD Form 2875 for each contractor employee 

requiring access to the DLA FTP site to DLA, asinstructed. The contractor shall maintain at least two (2), but no more 

than four (4), trained/certified individuals for accessing the DLA FTP site. Access to the DLA FTP site is limited to the 

files required to fulfill the requirements directly associated with this contract.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the agency contact 

specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

The contractor shall control and be responsible for the registration of all graphics in the products.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated

that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

PRIOR TO LIVE PRODUCTION ORDERS: Depending on date of award, during the months of October 2015, 

November 2015, and possibly December 2015, the Effective Date cycles will be considered “Prior to Live Production 

Orders,” during which the contractor(s)’ ability to effectively print and deliver DoD FLIP products will be evaluated by 

the Government. 

Only the contractor (prime and/or COOP) that has not demonstrated their ability to produce and distribute the 

FLIP charts will be required to perform the prior to live production orders.

The Government will begin issuing “Prior to Live Production” orders immediately after award. Two (2) consecutive 

“Prior to Live Production” orders must be accomplished and certified by the Government (date of orders and effective 

dates to be provided after award).

These orders will be for the FLIP charts only and will be identical to live orders (same quantities as specified herein). 

Separate print orders will be placed for the “Prior to Live Production” orders. For each successful order, the contractor 

shall be allowed to charge for production in accordance with the “SCHEDULE OF PRICES.
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Upon successful completion (production and distribution) and evaluation of two (2) consecutive “Prior to Live 

Production” orders, the contractor(s) will be approved to perform on this contract. (NOTE: If the prime contractor is 

approved, they will commence full-time “live” operations in January 2016, with a February 4, 2016 Effective Date. 

Files (for addresses and quantities) for January live production will be furnished in December 2015.)

Failure to complete the “Prior to Live Production” orders properly (as specified herein) may result in default of 

contract.

NOTE: These orders will be required in the first (base) contract year and in each option year exercised. The 

Government reserves the right to waive the prior to live production orders if there is other evidence that, in the 

opinion of the Contracting Officer, indicates that the contractor has the capability to successfully produce and 

distribute the items required in accordance with these specifications.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011.

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf.

NOTE: It is the responsibility of the contractors(prime and COOP) to stock the required paper 56 calendar days prior 

to the scheduled distribution date for each issue of FLIP products. In the event the contractor is unable to procure a 

supply of paper 56 calendar days prior to the scheduled distribution date, the contractor shall immediately notify, in 

writing, the DLA/NGA Program Manager and the Contracting Officer.

White Chemical Wood Map, Lithographic-finish, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code 

E40.

PRINTING: Match Pantone number as specified on the print order. 

Print one side only or face and back (either head-to-head or head-to-foot) in up to four ink colors. Printing consists of 

text matter, line illustrations, agency seal, bar codes, and background screens.

MARGINS: Margins will be as indicated on the print order or electronic files. 

BINDING: 

Map-fold down to 5 x 10” or 5 x 7-3/4”, as ordered, with title panel including bar codes and agency seal facing out. 

(See Attachment 1.)

Charts are distributed singly or in sets that require collating and rubber banding (or similar means).

PACKING: 

NOTE: For additional details for packing, refer to Attachment 2.

APO/FPO Bulk Shipments: 

Each APO and FPO address label shall be packaged individually and then consolidated according to APO/FPO 

destination, as described under “LABELING AND MARKING.”

Pack suitable in shipping containers not to exceed 60 pounds when fully packed.

Consolidated groupings shall be either palletized or placed into containers if the volume does not warrant palletization. 

When palletizing, contractor to ensure containers are stacked, wrapped, and strapped suitable to prevent damage to the 

containers. Single containers that will be palletized will not exceed 60 pounds.
DoD FLIP Charts Page 12 of 27

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Non-Palletized Mailed Shipments: 

Insert single or multiple copies (up to 200 “folded” leaves) into kraft envelopes.

Quantities over 200 “folded” leaves, up to 12 pounds, must be inserted into cushioned shipping bags.

Quantities over 12 pounds, up to 45 pounds, must be packed in shipping containers.

NOTE: The contractor shall fill orders based on chart groupings to ensure timly delivery. The contractor shall fill 

orders so as to minimize the number of packages shipped to a customer and not exceed the maximum package weights 

established in the contract, as well as being consistent with other packaging specifications. 

The contractor shall use packing and filler of sufficient strength so as to ensure that the consignee’s order arrives intact 

and undamaged. In addition, plastic strapping shall be used on all containers, where appropriate.

Reinforced tape shall be used to seal flaps.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery/shipping/mailing process.

Order Packing Slips: The contractor shall format and print packing slips for each order. The Government will specify 

the format for the order packing slips. The contractor shall insert a packing slip in the first package of each order.

Special Packing Requirements for Prior to Live Production Orders: During the prior to live production orders, the 

contractor shall print and include a paper insert into each package. The format/wording for the insert will be provided 

by the Government.

LABELING AND MARKING: 

NOTE: For additional details for labeling and marking, refer to Attachment 2.

The contractor shall be required to neatly label and mark packages and shipments and create and affix labels, stickers, 

or forms, for all packages and shipments. Labels shall be taped with clean tape that covers the entire label. Pressure 

sensitive, self-adhering labels shall be utilized where available. 

Shipping labels shall be firmly affixed to the widest surface of all packages. No part of the shipping label shall be 

placed over a seam or on top of sealing tape and no part may obstruct or be obstructed by other labels, stickers, 

markings, or banding.

When there are multiple packages in an order, the packing slip shall be placed in the first package and it shall have the 

words “Packing Slip Enclosed” on either the label or stamped on the label-side of the package.

Shipments shall be limited to one package per address label. In shipments that contain more than one package, each 

container shall be marked “1 of ___, 2 of ___,” etc., to indicate the total number of containers in the shipment.

The contractor shall format and print shipping labels for all customer orders. The contractor may use their own format 

for the shipping labels, but it must be approved by the Government. (NOTE: The contractor’s label format shall be 

submitted to the Government for approval prior to performance of the contract). 

The Government will specify print formats for all contractor-printed materials other than shipping labels from carriers.

The contractor shall be responsible for obtaining carrier approval for the use of shipping labels and bar codes.
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USPS stickers (i.e., Priority Mail, Par Avion, etc.) shall be applied to all USPS shipments. Stickers shall be placed 

directly above and to the center of the shipping label to designate USPS delivery service and to ensure proper handling 

by the USPS. In lieu of the stickers, priority packages shall be identified by incorporating the word “Priority” on the 

label or on the package.

Due to the criticality of Government receipt of FLIP charts, special label/marking is required to be affixed/preprinted on 

each FLIP package (i.e., kraft envelopes, shipping bags, shipping containers). The contractor shall use yellow tape (3” 

wide) with “Critical to Flying Safety” message preprinted in red ink with yellow flood (Pantone number to be specified 

on the print order) on all packages which are large enough that the address label is not obscured. For packages that are 

too small to use the yellow preprinted tape, the contractor shall use NGA Form 4501-1 (to be furnished by the 

Government). The label will be either gummed or pressure sensitive or pre-printed on containers. 

Tracking Bar Code Labels: The contractor shall create and affix a shipper’s bar code label with a tracking number 

(which shall be traceable to the order number) on each package. At contractor’s option, the bar code with tracking 

number may be imaged directly onto the container.

The Government will provide FAA Publications barcoding data as required. The contractor shall receive, verify count, 

and produce/affix a barcode label in accordance with Mil Standard 2414A Barcoding, and then distribute the FAA 

Publications to DLA. 

Foreign Military Sales (FMS) and Foreign Exchange (FX) Case Shipments: The contractor shall prepare specified 

FMS and FX shipments as specified by the Government (NGA Office of International Affairs). All FMS and FX Case 

Shipments shall have statements marked on the shipping container as follows: “FMS Case/FX Case is reported directly 

by the Department of Defense” and “Contents for Official Use exempt from Customs requirement. Official mail from 

Government agencies does not require Customs declaration or exempt endorsement.” “The materials enclosed are 

between Government Agencies under the terms of official FMS arrangements. Contents are to be used for Government 

Purposes ONLY and are not releasable for commercial use.” 

As needed, the NGA Office of International Affairs (NGA/IA) will identify which accounts will require a detailed 

listing of the contents in each shipping container to be placed on the outside of the container. To facilitate Customs 

clearance, each shipping container shall include a list detailing the entire contents presented for distribution. Each list 

shall state in adequate detail what merchandise is contained in each individual container. The detailed list may include,

but is not limited to the following items: National Stock Number (NSN), NGA Reference Number (NRN), number of 

copies of each product title, and the total dollar value for each product title. Some addresses may require the dollar 

value to be zero. The dollar values per item will be provided by the Government. Spanish language labels shall be 

used where applicable. The contractor shall provide a copy of shipping labels to NGA/IA for approval prior to 

implementing as the standard FMS/FX shipping labels.

FAA PUBLICATIONS BARCODING AND DISTRIBUTION: The contractor shall barcode label and distribute 

FAA publications supplied by the Government. The Government will arrange for an FAA contractor to ship predetermined quantities of various FAA publications via surface freight to arrive at the contractor’s facility as an 

unscheduled item. Upon receipt of this shipment, the contractor shall inventory for quantity/product discrepancies. In 

the event of a late receipt of publications or the publications are unacceptable for any reason, the contractor shall 

immediately notify the Government prior to the inclusion of the products into the distribution process. The contractor 

shall also produce and place barcode labels in accordance with MIL Standard 2414A Barcoding. The contractor shall 

produce a barcode label with the NSN and NRN to be placed on the front cover of each publication, and then ship all 

publications to DLA, Richmond VA, for shelf stock (totals vary from approximately 600 to 6,000 publications each 

cycle). The Government will provide FAA Publications barcoding data as required. The FAA Publications for barcode 

labeling are not shipped every cycle and are considered unscheduled items. 
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CANADIAN FLIP BARCODING AND DISTRIBUTION: The contractor shall barcode label and distribute 

Canadian Enroute Charts and Enroute Supplement Books supplied by the Government. The Canadian Government or a 

Canadian FLIP contractor will ship pre-determined quantities of two folded/collated/bundled Canadian Enroute Chart 

sets (High Altitude and Low Altitude) and two Canadian Flight Supplement Books (# 205 and # 205S) from the point 

of origin to the U. S. Point of Entry, and will make further arrangements to ship these publications via surface freight to 

arrive at the contractor’s facility during each heavy cycle. Upon receipt of this shipment, the contractor shall inventory 

for quantity/product discrepancies. In the event of a late receipt of publications or the publications are unacceptable for 

any reason, the contractor shall immediately notify the Government prior to the inclusion of the products into the 

distribution process. The contractor shall produce and place barcode labels in accordance with MIL Standard 2414A 

Barcoding. The contractor shall produce a barcode label with the NSN and NRN to be placed on the top chart of each 

of the two chart sets as well as on the front cover of the two supplement books. The positioning of the label on the 

products must first be approved by the Government prior to the placement becoming a Standard Operating Procedure. 

This barcoding requirement is limited to only those quantities(totals approximately 600 to 1,200 chart sets/books each 

heavy cycle) shipped to DLA, Richmond VA, for shelf stock. The Government will provide Canadian FLIP barcoding 

data as required. The contractor shall also receive, verify count, then sort, pack, and distribute the remaining Canadian 

FLIP products without barcode labels (totals approximately 17,000 chart sets/books each Heavy cycle).

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special Government-furnished blue label,

affixed to each affected container. The container and its contents shall be recorded separately on all shipping documents 

and sent to: DLA-Aviation, QAM Building 66 C-Bay, Attn: MCO, 8000 Jefferson Davis Highway, Richmond, VA 

23297.

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included.

A copy of the Government-furnished certificate must accompany the invoice sent to the U.S. Government Publishing

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing 

the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to execute a

statement furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the running rate 

offered in the contractor’s bid and their cost will not be a consideration for award.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included.

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket, and Print Order numbers, must be 

furnished with billing as evidence of mailing.
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DISTRIBUTION: Ship/mail f.o.b. contractor’s city (reimbursable) to both domestic (nationwide) and foreign 

destinations(worldwide). (NOTE: Based on historical data, the distribution ranges from 2,146 to 4,240 total DoD FLIP

chart addressees per cycle.)

Contractor is to ship/mail (reimbursable) by traceable means. Contractor will be reimbursed for all shipping/mailing 

costs by submitting shipping/mailing receipts with billing invoice for payment.

NOTE: The mode of shipment selected by the contractor must be able to deliver to the Government-specified 

customers/addresses. The Government reserves the right to specify mode of distribution. 

All mailing/shipping shall be completed by the contractor and be in the possession of the appropriate carriers no later 

than 3:00 p.m., local time, on Wednesdays (eight (8) calendar days prior to the Effective Date) to deliver on or before 

Mondays (three (3) calendar days prior to the Effective Date).

NOTE: Mailing/shipping of APO/FPO shipments, advance copies, and DLA shelf stock shall be completed 

significantly earlier as outlined below. 

The contractor shall have a minimum of four (4) reputable carriers (e.g., FedEx, FedEx Ground, USPS, UPS, 

International and Freight) to establish best value for product delivery. Best value includes lowest cost, ability to deliver 

products on time, and in an undamaged condition. Best value comparisons shall be made among like carriers. Best 

value shall be used for all shipments with the exceptions of APO/FPO, specified Foreign Military Sales (FMS) and 

Foreign Exchange (FX) cases, and Post Office Boxes. The contractor shall perform best value reviews of the 

contractor’s chosen carriers and provide the Government access to the review data. Reviews shall be performed at the 

beginning of each contract year exercised, at a minimum, or more frequently as requested by the Government. The 

contractor’s best value selections and selection process shall be provided to the Government for review and approval 

prior to implementation.

The contractor shall establish and maintain a customer database for accounts that need to be shipped by special means 

(e.g., International Mail, Freight pick-up at dock, etc.) This database shall be made available to the Government upon 

request.

The contractor is responsible for complying with each carrier’s specific shipping requirements. The contractor shall not 

knowingly ship products that do not conform to a carrier’s shipping requirements.

If the mode of shipment selected by the contractor was unable to deliver to the Government specified 

customers/addresses, it shall be the contractor’s responsibility to reship the package(s) at the contractor’s expense.

Specified customers/addresses with a Post Office Box shall be shipped via the United States Postal Services (USPS), 

unless directed otherwise by the Government.

When different products are to be distributed from the same location to the same address(es), they shall be consolidated 

into one shipment.

There are specific customers/addresses where the mode of shipment is provided by the Government. 

APO and FPO Shipments:

APO/FPO shipments shall be handled as “drop mail”.
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APO/FPO consolidations shall be delivered to the following Gateway mail facilities:

 APO/FPO (AE and AP) Chicago, IL Consolidations: Unless otherwise instructed, packages for mixed 

APO/FPO AE and AP locations shall be delivered to: JT Weeker International Service Center (ISC), 11600 

West Irving Park Road, Chicago, IL 60688-9998.

All shipments going into Chicago shall be separated into at least three (3) groups based on the first three digits 

of the zip code. These three (3) groups are:

1) Zip codes starting with 090 through 092; zip codes starting with 094 through 099

2) Zip codes starting with 093

3) Zip codes starting with 962 through 966

 APO/FPO (AA) Miami, FL Consolidations: Unless otherwise instructed, packages for mixed APO AA and 

FPO AA locations shall be delivered to: Miami International Service Center (ISC), 11698 NW 25th Street, 

Miami, FL 33112-9997.

Each shipping container or pallet sent to the Miami ISC shall be marked as follows:

APO Designator Destination Code Placard Identifier

APO AA (Miami) Y MIA/Mixed APO

FPO AA (Miami) Y MIA/Mixed FPO

For shipments through the Miami ISC, the destination code shall be visible in the upper right-hand corner of 

the packing list side of the mailing label.

NOTE: The addresses for the Gateway mail facilities for APO/FPO shipments may change temporarily (e.g., Federal 

Holidays). 

Consolidated APO/FPO shipments must arrive at their respective ISCs no later than Tuesday, nine (9) calendar days 

prior to Effective Dates. The contractor shall submit to the Government a written response, electronically or by fax, 

showing the actual skid count and weight for each gateway “drop mail” shipment prior to time of carrier pick-up. The 

contractor shall schedule a delivery appointment with each APO/FPO drop point seven (7) calendar days prior to the 

anticipated delivery date. All APO/FPO shipments shall be delivered to the designated airport facility/gateway by the 

deadline in accordance with “NGA General and Technical Provisions for Distribution of DoD Flight Information 

Publications Books and Charts” (see Attachment 2) and the “DoD FLIP Charts Printing and Distribution Schedule” 

(see Attachment 5).

The contractor shall provide to the appropriate ISC, either Chicago or Miami, piece count, number of skids and weight 

for all of the different shipments to that location seven (7) calendar days prior to delivery. The contractor shall obtain a 

“Proof of Delivery (POD)” receipt from the carrier certifying the date, legible signature, and time delivery was received 

at each gateway. The contractor shall provide this information, electronically or by fax, to the Government no later than 

11:00 a.m., local time, on the following morning (Wednesday) after delivery. The contractor shall retain the written 

POD receipt and shall furnish a copy of said receipt to the Contracting Officer or Program Manager when requested. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail”

or “International Mail”, as applicable.

All shipping must be in accordance with the Service Manuals of those carriers used in the performance of this contract.
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Upon completion of the contract, the contractor shall return or destroy all furnished materials(if applicable), as directed 

by the Government.

All expenses incidental to picking up and returning/destroying materials and furnishing sample copies must be borne by 

the contractor. 

SPECIAL COPIES: Two (2) types of special copies (as specified below) of the FLIP products, not identified by 

mailing labels, shall be placed into the distribution system in accordance with the following requirements –

Advance Copies –

Advance copies shall be considered part of the ordered quantity for each issue. The maximum number of addresses to 

receive advance copies shall be 50. More than 50 addresses shall require the contractor’s concurrence.

Advance copies shall be shipped (reimbursable) f.o.b. contractor’s city no later than four (4) hours after completion of 

the first binding.

The contractor is expected to continue the printing and distribution of all copies ordered unless an authorized 

Government representative has given verbal instruction otherwise. If major corrections are deemed necessary by the 

Government, the Program Manager will direct the contractor to stop and make any necessary corrections.

DLA Shelf Stock Copies –

Shelf Stock (bulk quantity) shall be shipped f.o.b. destination to DLA, Distribution Center, Richmond, VA, to arrive no 

later than Thursday, 12:00 noon, EST, seven (7) calendar days prior to the Effective Date.

If a change in the Government distribution contractor results in added transportation costs to the contractor, the 

contractor may request an equitable adjustment in the contract price.

Shelf stock shipments shall be placed in containers and secured to skids or pallets. No more than one (1) chart title

shall be put in a container. Each container shall be marked as to chart title, effective date, and number of copies. The 

contractor shall mark each container to indicate the total number of containers in the shipment (e.g., 1 of 3, 2 of 3, 3 of 

3). The small quantity of each chart title that does not completely fill a container shall be packed separately in its own 

container. 

The contractor shall generate a delivery document for the shelf stock shipments, identifying the number of containers 

for each volume without identifying the quantity of publications in the containers, and shall deliver the document with 

the bulk shipment of shelf stock.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Print orders will be emailed to the contractor.

The required schedules for each production cycle are defined as follows. 

Effective Date – The date and time when one edition of FLIP products becomes obsolete and the next edition must be 

in use. It is critical to flight safety that customers receive their new publications before the effective date. Effective 

Dates are always on Thursdays.

Digital Files to Contractor – The date print files are made available to the contractor, usually on Monday, 17 calendar 

days prior to the Effective Date.

Advanced Copies – All advanced copies shall be shipped no later than four (4) hours after completion of first binding.
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APO/FPO Delivery – The date when consolidated APO/FPO shipments must arrive at their respective ISCs, no later 

than Tuesday, nine (9) calendar days prior to the Effective Date.

Shelf Stock (bulk quantity) – Shelf stock shall be shipped to DLA, Distribution Center, Richmond, VA, to arrive no 

later than Thursday, 12:00 noon, EST, seven (7) calendar days prior to the Effective Date.

Automated Initial Distribution (AID) Delivery – Date when all remaining products shall be delivered to the 

customers, no later than Monday, three (3) calendar days prior to the product Effective Dates.

Detailed production schedules for each individual cycle can be found in Attachment 5, or in special cases, will be 

provided by the Government with each print order.

NOTE: These products supply the United States Military Services with mission-critical aeronautical safety of 

navigation information in accordance with Title 10 United States Code (USC) 451, Chairman of the Joint Chiefs of 

Staff (CJCS) Instruction 3901.01B, Department of Defense (DoD) Directive 5105.60, and the International Civil 

Aviation Authority (ICAO) Aeronautical Information Regulation and Control (AIRAC) cycle. Without exception, 

these products must be produced and shipped in accordance with the specified timelines identified herein and/or on the 

GPO Form 2511. In the event of unforeseen circumstances, such as shipping delays due to weather events, the 

contractor shall make every possible effort to deliver the product on time or as close to the required time as possible. 

The contractor shall immediately communicate any potential schedule delay or intrusion to the Government and 

immediately coordinate any possible workaround. Failure to do so may incur a significant risk of a safety of flight 

incident, potentially resulting in injury or loss of life and equipment among U.S., foreign militaries, and civil entities. 

FAA Publications Barcoding and Distribution – Contractor must complete production and distribution for orders for 

the FAA Publications barcode labeling and distribution within 10 workdays of notification of availability of print order 

and furnished materials.

Canadian FLIP Barcoding and Distribution –

 Canadian charts/books shipped to DLA for shelf stock must be barcoded, labeled, and packed to arrive no later 

than 12:00 noon, EST, on Thursday, seven (7) calendar days prior to the Effective Date. (See “Shelf Stock 

(bulk quantity)” above.)

 Balance of Canadian charts/books shall be packaged with the DoD FLIP products to be delivered three (3) 

calendar days prior to the Effective Date.

Surge/Crisis Support Orders: Printing and Distribution of DoD FLIP chartsshall also be provided during surge and 

crisis conditions. Surge or crisis jobs shall be defined as jobs which require a completion time shorter than the 

timeframes specified herein and/or in quantities over the estimated quantities specified herein. Surge/Crisis jobs will be 

identified by the Government on the GPO Form 2511 for that specific job along with the completion timeframe 

requirements and quantities. During a surge or crisis state, if there is a timing conflict with other jobs, the surge/crisis

work shall take precedence over all other print jobs on this contract. 

The ordering agency will notify the contractor via email or telephone when a surge/crisis order is being issued. 

It is difficult to estimate how many orders may be identified as surge/crisis orders. Because of varying degrees of size 

and complexity of each of these orders, the schedule requirements for each individual surge/crisis order, when needed, 

will be determined jointly by the Government and the contractor based on the amount of work involved and the time 

that can be allowed for that order. The Government will contact the contractor when a surge/crisis order needs to be 

issued. The schedule must be agreed upon prior to the ordering agency providing the Government furnished material, 

and must be indicated on the print order for payment. 
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Additionally, the contractor will be allowed a premium payment for each surge/crisis order. The premium payment will 

be negotiated for each individual surge/crisis order. Upon agreement of the schedule and premium payment, the 

Contracting Officer will issue a modification. Premium payments will apply to all pricing line items (as applicable to 

the order) except paper.

Orders must be completed and delivered within the time specified as mutually agreed upon between the Government 

and the contractor. 

NOTE: There may be contract years when no surge/crisis orders are needed.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified and products ordered for shipping/mailing f.o.b. contractor’s city must be

delivered to the USPS or picked up by the small package carrier, as applicable.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor isto report information regarding each order with date of shipment or 

delivery, as applicable, in accordance with the contract requirements by contacting the Publishing Support Services 

Compliance Section via email at compliance@gpo.gov, via telephone at (202) 512-0520, or via facsimile at (202) 512-

1364. Personnel receiving the email, call, or facsimile will be unable to respond to questions of a technical nature or to 

transfer any inquiries.

DISTRIBUTION HELP DESK (DHD):

The contractors (primary and COOP) shall establish, maintain, and staff a Distribution Help Desk (DHD). The DHD 

shall maintain tracking data on all FLIP shipments distributed by the contractor. The contractor shall analyze industry 

and DoD processes, compare, and implement the higher standards. The contractor shall periodically check industry best 

practices for changes and upgrades. Changes and upgrades shall be approved by DLA prior to being implemented.

Immediately after award and prior to implementation of the DHD, the contractor shall submit a plan for the 

establishment of the help desk. The plan should explain in detail how the contractor will accomplish the above 

requirements. The proposed DHD plan is subject to Government review and approval. Contractor must not implement 

the Distribution Help Desk prior to Government approval. 

For the DHD, the contractors shall provide the following:

 The contractor shall provide commercial and toll-free telephone numbers.

 The contactor shall staff the DHD from 8:00 a.m. through 4:30 p.m., contractor’s local time, Monday through 

Friday. 

 The contractor’s telephones shall have voice-mail capability. 

 The DHD shall be the DLA and NGA initial point of contact for all issues relating to the distribution of FLIP 

products by the contractor. 

 The DHD shall also be a customer point of contact for all issues relating to the printing and distribution of 

FLIP products by the contractor. 

 The contractor shall direct customers to the appropriate organization for FLIP problems other than printing and 

distribution (e.g., NGA, DLA, Map Support Offices, etc.). 

 The contractor shall research all calls to determine the reason for any given problem and take the necessary 

actions to prevent the same issue(s) from reoccurring.
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The contractor shall, for each Effective Date cycle, send to customers an advance delivery e-mail. The e-mail shall 

contain the contractor’s e-mail address, phone numbers (commercial and toll-free), product information (e.g., title, 

number of copies, and price) and shipping information (e.g., mode, tracking if available, and cost). The contractor’s 

contact information will also be shown in DoD’s FLIP General Planning book that ships to customers. The contractor 

shall have a website email contact so DLA, NGA, or customers can leave information and the contractor can either ship 

the products and/or contact the customer to address their issue. The contractor’s recorded voice message and advance 

e-mail shall instruct customers to provide the following information: 6-digit Department of Defense Address & Activity 

Code (DoDAAC), product title (with NGA Reference Number), product quantity, and customer’s contact information 

(name of customer, address, commercial telephone number, and e-mail address). 

No later than 30 calendar days prior to the first Effective Date cycle, the contractor shall send a sample advance 

delivery e-mail to the Government for review and approval. 

The contractor shall establish and maintain a printing and distribution database on the contractor’s secure website. The 

contractor shall provide the Government with access to the secure database for review and approval prior to the 

contractor’s implementation. Data to be collected shall include, but is not limited to: Effective Dates; DoDAAC; 

customers’ name(s), address, commercial and military phone numbers; customers’ product titles with the NRN;

corresponding quantities and costs; mode of delivery, (e.g., USPS, UPS, FedEx, freight carrier, etc.) including tracking 

number(s) when available; confirmation that delivery (date, time, and name) was made (proof of delivery); and, data 

from all DHD calls relating to FLIP products. 

Proof of delivery confirmations for carriers who have an automated tracking system (e.g., FedEx, UPS, etc.) shall be 

available in the database as real time via carriers’ links. Proof of delivery confirmations for carriers who do not have an 

automated tracking system shall be available in the database the next day, no later than 12:00 noon, local time, after 

deliveries are completed. The contractor shall provide a single point (one server/IP address) and establish data 

summary reports that are available for access by the Government. The data summary reports shall consist of the 

following data: date and time call received, customer DoDAAC account, customer point of contact, customer telephone 

number, description of problem, corrective action, and date/time of completion. The Government shall have real-time 

24/7 access to the contractor’s website, data, and reports. 

Customers will contact the contractor directly to receive information and resolve shipping discrepancies. Shipping 

discrepancies include but are not limited to: mis-packs, quantity shortages, incorrect products (wrong product or wrong 

issue), late shipments, missing shipments, damaged shipments, and delivery to location other than customer(s) specified 

address. 

The contractor shall respond to DHD inquiries within four (4) hours of receiving a request for information (e.g., mode 

of shipment, tracking number, proof of delivery, and delivery date). NOTE: If the inquiry is received outside of the 

8:00 a.m. to 4:30 p.m. Help Desk hours, the contractor shall respond within four (4) hours of the 8:00 a.m. DHD start 

time.)

When a shipping discrepancy is deemed to have been under the control of the contractor, the following actions will 

apply through the next Effective Date cycle for each product involved:

1) The contractor, at contractor’s expense, shall: 

a) Reship the required products to the customer within four (4) hours of receiving notification for next day 

receipt;

b) The mode of transportation shall be as required to meet customer needs(normally this will be by next day 

mode). In these cases, a street address is required; 

c) Provide the customer with available shipment confirmation information (e.g., mode of shipment, tracking 

number, and expected delivery date); and,

d) Provide the same data to the DLA/NGA Program Manager, no later than 8:00 a.m., local time, the 

following morning.
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442-M (12/16)

2) If a product to be reshipped is not available, the contractor shall notify the Government within two (2) hours of

notification of product unavailability. 

3) When the contractor does not have a required product(s), the Government will request shipment from the DLA 

Distribution Center. The cost of the product(s) and transportation cost will be charged to the contractor. 

4) If DLA does not have the required product(s), the contractor shall be required to reprint and ship the products 

at the contractor’s expense, as directed by the Contracting Officer and Program Manager.

The contractor shall be responsible for maintaining a Point of Contact (POC) listing of DoD (NGA) FLIP Chart

production, FAA publications, and Canadian FLIP contractors and products they produce, list of military POCs for

each service, and a list of special shipment addresses.

TECHNICAL EXCHANGE MEETINGS (TEMs): For each print order, the contractor shall make the relevant 

personnel available for after-action technical exchange meetings with Government and NGA production contractor 

personnel to discuss data exchange, digital file issues, shipping, and any other relevant topics. At a minimum, the 

TEMs should be conducted after each Effective Date production cycle, or as deemed necessary by the Government or 

the contractor. In addition, the contractor shall make relevant personnel available for any necessary informal or ad hoc 

communications with the Government prior to each printing cycle. The Contracting Officer and Government Program 

Manager shall be included and/or informed of all communications.

NOTE: The majority of TEMs will take place via teleconference.

QUALITY REPORTS:

Printing and Binding Operations:

The contractor shall prepare and submit reports dealing with printing and finishing in accordance with the “NGA 

Contractor Quality Control Program for Printing and Finishing of DoD Flight Information Publications Books and 

Charts” (see Attachment 3). These reports shall be sent to the DLA/NGA Program Manager and shall be received 

within seven (7) calendar days after the distribution date of each production cycle. (Contact information for the 

DLA/NGA Program Manager will be provided after award.)

Packaging and Distribution Operations:

The contractor shall prepare and submit reports dealing with packaging and distribution in accordance with the “NGA 

Contractor Quality Program for Distribution of DoD Flight Information Publications Books and Charts” (see 

Attachment 4). These reports shall be sent to the Program Manager and shall be received within seven (7) calendar days 

after the distribution date of each production cycle.
DoD FLIP Charts Page 22 of 27

442-M (12/16)

SECTION 3. - DETERMINATION OF AWARD AND PLACEMENT OF WORK

The Government will make multiple awards under this solicitation due to the criticality of the product. Awards will be 

made to a prime contractor and a COOP contractor in the event that the prime contractor will not be able to perform.

In order to make multiple awards and to determine the prime and COOP contractor, the Government will apply the 

prices offered by each bidder in the “SCHEDULE OF PRICES” to the following units of production which are the 

estimated requirements to produce one (1) year’s production under this contract. These units do not constitute, nor are 

they to be construed as a guarantee of the volume of work which may be ordered for a like period of time. The 

determination to establish a prime and COOP contractor shall not be cause for an adjustment in the contract price or 

any other term or condition of the contract.

In placing work, the Government will communicate with the prime (low) contractor to determine whether or not at that 

time the order can be accepted for shipment within the time required by the Government. The Government will be 

obligated to place each order with the prime contractor first. Award and placement of orders shall be made only with 

the two (2) lowest price contractors whose prices are determined to be fair and reasonable. The prime contractor shall 

be obligated to accept the order except when unable to perform due to a broad range of circumstances, including but not 

limited to, all-hazard emergencies, natural emergencies, and man-made emergencies.

Exception: Noncompliance with the shipping and/or delivery schedule, or any other term, condition, or specification of 

this contract will be cause, and the GPO reserves the right, to withhold further orders until the contractor is judged by 

the Government to have established adequate procedures to fulfill the requirements.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. 1. (a) 12 18

(b) 6 12

(c) 54 90

2. (a) 362 2,225

(b) 362 2,225

(c) 2,172 13,370

3. (a) 34 254

(b) 34 254

(c) 204 1,491

II. (a) 18

(b) 2,225

(c) 254

III.(a) 520

(b) 54
DoD FLIP Charts Page 23 of 

27

442-M (12/16)

IV. 1. (a) 507

(b) 39

2. (a) 3,198

(b) 4,875

(c) 9,815

V. (a) 40

(b) 12
DoD FLIP Charts Page 24 of 27

442-M (12/16)

THIS PAGE IS INTENTIONALLY BLANK.
DoD FLIP Charts Page 25 of 27

442-M (12/16)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all shipping/mailing and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 or 1,000 will be prorated at the per-100 or per-1,000 rate.

For products printing in more than one color, a charge under line items I.1.(c), 2.(c), and 3.(c), will be allowed only for 

the sides of the chart actually printed with the additional color. 

Cost of all required paper must be charged under Item II., “PAPER.”

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials (minus the paper) and 

operations necessary for the printing and binding of the product listed in accordance with these specifications.

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

1. 15-1/2 x 20” (flat):

(a) Printing one side only

in a single ink color,

including binding .................................................. per product......$___________ $___________

(b) Printing second side

in a single ink color............................................... per product......$___________ $___________

(c) Printing each side in

an additional ink color 

not charged for under 

line items I.1.(a) and (b)...............................per color/per side......$___________ $___________

________________

(Initials)
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442-M (12/16)

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

2. 45 x 20” (flat):

(a) Printing one side only

in a single ink color,

including binding .................................................. per product......$___________ $___________

(b) Printing second side

in a single ink color............................................... per product......$___________ $___________

(c) Printing each side in 

an additional ink color 

not charged for under 

line items I.2.(a) and (b)...............................per color/per side......$___________ $___________

3. 55 x 20” (flat):

(a) Printing one side only

in a single ink color,

including binding .................................................. per product......$___________ $___________

(b) Printing second side

in a single ink color............................................... per product......$___________ $___________

(c) Printing each side in 

an additional ink color 

not charged for under 

line items I.3.(a) and (b)...............................per color/per side......$___________ $___________

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered on 

the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. The cost 

of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Chart – Each page-size chart leaf.

Per 1,000 Leaves

(a) 15-1/2 x 20” Charts: White Chemical Wood Map, Lithographic-finish (20-lb.) ..................$___________

(b) 45 x 20” Charts: White Chemical Wood Map, Lithographic-finish (20-lb.).........................$___________

(c) 55 x 20” Charts: White Chemical Wood Map, Lithographic-finish (20-lb.).........................$___________

________________

(Initials)
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442-M (12/16)

III. ADDITIONAL OPERATIONS:

(a) Barcode Labeling FAA Publications.......................................................per 100 copies......$___________

(b) Barcode Labeling Canadian Charts and Books........................................per 100 copies......$___________

IV. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the cost 

of all packing; kraft envelopes, shipping bags, and shipping containers; all necessary wrapping and packing 

materials; all labeling and marking; and complete distribution, in accordance with these specifications.

1. APO/FPO Bulk Shipments –

(a) Packing and sealing shipping containers............................................. per container......$___________

(b) Palletizing.................................................................................................. per pallet......$___________

2. Non-Palletized Mailed Shipments –

(a) Single or multiple copies in kraft envelopes

(up to 200 “folded” leaves) ..................................................................per envelope......$___________

(b) Quantities over 200 “folded” leaves, up to 12 pounds,

in cushioned shipping bags or wrapped in shipping bundles

(maximum gross weight 14 pounds) ............................................ per bag or bundle......$___________

(c) Quantities over 12 pounds, up to 45 pounds,

packed in shipping containers............................................................. per container......$___________

V. DISTRIBUTION HELP DESK:

NOTE: Line item V.(a) must include the costs of all operators and computer/telephone equipment necessary. 

Line item V.(b) must be charged against the print order specified by the Government for that month.

(a) Toll-Free Service Center Line ......................................................................... per call......$___________

(b) Monthly Service Center Operating/Maintenance Fee.....................per specified order......$___________

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the “SCHEDULE 

OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO Form 910; prices 

entered in the “SCHEDULE OF PRICES” will prevail.

Bidder ____________________________________________________________________________________

_________________________________________________________________________________________

(City - State)

By _______________________________________________________________________________________

(Signature and title of person authorized to sign this bid)

_________________________________________________________________________________________

(Person to be contacted) (Telephone Number)
DoD FLIP Charts Page 28 of 27

442-M (12/16) ATTACHMENT 5 Page 1 of 4

SCHEDULE FOR DoD FLIP CHARTS
DoD FLIP Charts Page 29 of 27

442-M (12/16) ATTACHMENT 5 Page 2 of 4

SCHEDULE FOR DoD FLIP CHARTS
DoD FLIP Charts Page 30 of 27

442-M (12/16) ATTACHMENT 5 Page 3 of 4

SCHEDULE FOR DoD FLIP CHARTS
DoD FLIP Charts Page 31 of 27

442-M (12/16) ATTACHMENT 5 Page 4 of 4

SCHEDULE FOR DoD FLIP CHARTS