Program: 178-S

Term: June 1, 2018 to May 31, 2019

Title: VA Research Currents

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

 (a) Printing text in four-color process, including binding .........per page......

 (1) Makeready and/or Setup 96 $0.66 $63.36 $50.00 $4,800.00 $32.00 $3,072.00 $32.50 $3,120.00

 (2) Running Per 1,000 Copies 530 $750.00 $397,500.00 $18.00 $9,540.00 $11.50 $6,095.00 $17.62 $9,338.60

II. PACKING AND DISTRIBUTION:

 (1) Bulk Shipment-

 (a) Packing and sealing shipping containers...................per container....... 4 $17.00 $68.00 $3.00 $12.00 $5.00 $20.00 $4.27 $17.08

 (2) Mailed Shipment-

 (a) Addressing single copies (self-mailers).....................per 1,000 copies.... 13 No charge $0.00 $40.00 $520.00 $50.00 $650.00 $129.00 $1,677.00

 (b) Single or multiple copies in Kraft Envelopes (up 

to 200 leaves)........................................................per envelope...... 272 $10.20 $2,774.40 0.65 $176.80 $0.35 $95.20 $0.94 $255.68

 (c)

Quantities over 200 leaves, up to 12 pounds, in cushioned shipping bags or 

wrapped in shipping bundles 

(maximum gross weight 14 pounds).........................per bag or bundle......

12 $10.21 $122.52 $2.00 $24.00 $3.00 $36.00 $2.99 $35.88

 (d) Quantities over 12 pounds, up to 36 pounds, packed in shipping 

containers (maximum gross weight 14pounds).......per container...... 2 $19.72 $39.44 $3.00 $6.00 $4.00 $8.00 $4.27 $8.54

CONTRACTOR TOTALS $400,567.72 $15,078.80 $9,976.20 $14,452.78

DISCOUNT 0.00% $0.00 1.00% $150.79 1.00% $99.76 5.00% $722.64

DISCOUNTED TOTALS $400,567.72 $14,928.01 $9,876.44 $13,730.14

AWARDED

PRODUCTION PRESS

MAPLE GROVE, MN CAPITOL HEIGHTS, MD TEMPLE HILLS, MD JACKSONVILLE, IL

DATA RECOGNITION CORP. GRAY GRAPHICS McDONALD & EUDY INC.
Program: 178-S

Term: June 1, 2018 to May 31, 2019

Title: VA Research Currents

BASIS OF

ITEM NO. DESCRIPTION AWARD

I. PRINTING AND BINDING:

 (a) Printing text in four-color process, including binding .........per page......

 (1) Makeready and/or Setup 96

 (2) Running Per 1,000 Copies 530

II. PACKING AND DISTRIBUTION:

 (1) Bulk Shipment-

 (a) Packing and sealing shipping containers...................per container....... 4

 (2) Mailed Shipment-

 (a) Addressing single copies (self-mailers).....................per 1,000 copies.... 13

 (b) Single or multiple copies in Kraft Envelopes (up 

to 200 leaves)........................................................per envelope...... 272

 (c)

Quantities over 200 leaves, up to 12 pounds, in cushioned shipping bags or 

wrapped in shipping bundles 

(maximum gross weight 14 pounds).........................per bag or bundle......

12

 (d) Quantities over 12 pounds, up to 36 pounds, packed in shipping 

containers (maximum gross weight 14pounds).......per container...... 2

CONTRACTOR TOTALS

DISCOUNT

DISCOUNTED TOTALS

UNIT RATE COST UNIT RATE COST UNIT RATE COST

$88.00 $8,448.00 $34.40 $3,302.40 $29.40 $2,822.40

$48.00 $25,440.00 $14.40 $7,632.00 $12.30 $6,519.00

$1.50 $6.00 $2.00 $8.00 $1.70 $6.80

$35.00 $455.00 $62.00 $806.00 $58.55 $761.15

$2.00 $544.00 $0.60 $163.20 $0.55 $149.60

$2.00 $24.00 $1.75 $21.00 $1.55 $18.60

$2.50 $5.00 $2.10 $4.20 $1.90 $3.80

$34,922.00 $11,936.80 $10,281.35

1.00% $349.22 2.00% $238.74 5.00% $514.07

$34,572.78 $11,698.06 $9,767.28

CURRENT CONTRACTOR

HENLE PRINTING CO.

WBC INC. 

ALBUQUERQUE, NM 

dba LITHEXCEL

MARSHALL, MN

HENLE COMPANY
 Program 178-S Page 1 of 12

Specifications by dll 

Reviewed by Agency 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

VA Research Currents 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Department of Veterans Affairs 

Veterans Health Administration 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2018 and ending 

May 31, 2019, plus up to four optional 12 month extension period (s) that may be added in accordance with the 

“OPTION TO EXTEND THE CONTRACT TERM” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on May 15, 2018. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time, Monday through Friday. The contractor is to follow the 

submission instructions posted in the Bid Submission/Opening area. If further instruction or assistance is required, 

call (202) 512-0526. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding, with particular attention to the 

following: 

 GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this publication as the 

applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

 The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing 

For information of a technical nature call David Love (202) 512-0310 or email aps-team1@gpo.gov. 
VA Research Currents Page 2 of 12 

178-S (05/19) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)).

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III. 

(b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Average type dimension/ 

 Electronic media 

P-8. Halftone Match (Single and Double Impression) O.K. Proofs 

P-10. Process Color Match O.K. Proofs 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 
VA Research Currents Page 3 of 12 

178-S (05/19) 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from June 1, 2018 to May 31, 2019, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 2018, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase 

or decrease against the total price of the invoice less reimbursable postage or transportation costs and separately 

adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

Note: Economic price adjustments are not cumulative and are to be applied to original bid prices only. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by 

an individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from June 1, 2018 through May 31, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be "issued" upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 
VA Research Currents Page 4 of 12 

178-S (05/19) 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required), utilizing the 

GPO barcode coversheet program application, is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE 

OF PRICES.”

 
VA Research Currents Page 5 of 12 

178-S (05/19) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of self-covered, saddle-stitched periodicals requiring such 

operations as electronic prepress, printing in four-color process, binding, packing, and distribution. 

TITLE: VA Research Currents. 

FREQUENCY OF ORDERS: Approximately 4 orders per year. 

QUANTITY: Approximately 4,000 to 5,000 copies per order. 

NUMBER OF PAGES: Approximately 16 to 24 pages per order. 

TRIM SIZE: 8-1/2 x 11”. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

Platform: IMB or compatible using MS Windows 7 Enterprise. 

Media: CD-R/RW 

Software: Adobe Creative Cloud (Illustrator, Photoshop and InDesign) 

All files will be created in current versions or near current versions of the above mentioned 

programs. 

Note: All platform system and software upgrades (for specified applications) which may occur 

during the term of the contract must be supported by the contractor. The contractor 

must provide the upgrades within one (1) month of notification by the Government. 

Fonts: All printer and screen fonts will be furnished. 

 The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor's archive immediately 

after completion of the contract. 

Additional Information supplied 

Files will be furnished in Postscript, native application, and/or PDF format. 

A visual of the furnished electronic files will be provided. 

All graphics and illustrations will be furnished in place within electronic files. 

CMYK will be used for color identification. 

GPO Form 952 – Desktop Publishing Disk Information 

GPO Form 905 – Labeling and Marking Specifications 

Note: Contractor to download GPO Form 905 (R. 7-15) from www.gpo.gov, fill in appropriate blanks, and attach to 

shipping containers. 

Addresses for distribution will be furnished as a Microsoft Excel file sent via email. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product.
VA Research Currents Page 6 of 12 

178-S (05/19) 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required production image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency as specified on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

All halftones are to be 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. Prior to making revisions, the contractor shall copy the furnished 

files and make all changes to the copy. 

Digital deliverables: Upon completion of each order, the contractor must furnish final production native application 

files (digital deliverables) with the furnished material. The digital deliverables must be an exact representation of the 

final printed product and shall be returned on the same type of storage media as was originally furnished, unless 

otherwise specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable 

Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by the 

Government. (The Government will accept Adobe Acrobat Portable Document Format (PDF) files as digital 

deliverables when furnished by the Government.) 

PROOFS: 

Contractor to submit one “Press Quality” PDF “soft” proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof must indicate margins. PDF will be evaluated 

for text flow, image position, margins and color breaks. Proof will not be used for color match. 

E-Mail PDF Proof to: mitch.mirkin@va.gov. 

Note: PDF must be marked with the Program number / Print Order number along with a return name and E-Mail address. 

Contractor must call GPO Contract Compliance Section at (202) 512-0520, or e-mail information to 

compliance@gpo.gov, immediately upon E-Mailing proofs and immediately upon receiving the returned proofs (or OK 

E-Mail) back from the Department. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT". 

STOCK/PAPER: 

The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding 

JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011. 

Government Paper Specification Standards No. 12 – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf?sfvrsn=2. 

All text paper used in each copy must be of a uniform shade. 

White Smooth and Fancy-finish Text, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A91. 
VA Research Currents Page 7 of 12 

178-S (05/19) 

PRINTING: Print head-to-head in four-color process. 

Facing pages may print to and must align across the bind. 

MARGINS: Margins will be as indicated on the print order or furnished electronic media. 

Pages may bleed all sides. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will 

not be allowed. 

PACKING: 

For self-mailer copies only, fold from 8-1/2 x 11” down to 5-1/2 x 8-1/2”, address area out. Apply clear wafer seals 

in accordance with the USPS regulations. 

Bulk Shipments – Pack in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery/shipping process. 

Mailed Shipments – Single copies must be mailed as self-mailers. 

Insert multiple copies (up to 200 leaves) into kraft envelopes. 

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in shipping 

bundles (maximum gross weight 14 pounds). 

Quantities over 12 pounds, up to 36 pounds, must be packed in shipping containers (maximum gross weight 40 

pounds). 

LABELING AND MARKING: 

Bulk Shipments – Reproduce shipping container label from furnished repro, fill in appropriate blanks, and attach to 

shipping containers. 

Mailed Shipments – Create and affix a recipient address label to back of each copy mailed singly as self-mailers and 

to each unit of mail packaged in kraft envelopes, cushioned shipping bags, shipping bundles, and shipping containers. 

At contractor’s option, addresses may be directly imaged onto self-mailers, kraft envelopes, cushioned shipping bags, 

shipping bundles, and shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that copies were selected as directed 

using GPO Form 917-Certificate of Selection of Random Copies (located on www. G P O . g o v ). The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 
VA Research Currents Page 8 of 12 

178-S (05/19) 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678- 

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from www.gpo.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list to the address receiving the 

largest consignment. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The Print Order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. 

The contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of 

Selection of Random Copies (located on www.GPO.gov). Copies will be paid for at the running rate offered in the 

contractor's bid and their cost will not be a consideration for award. A copy of the Print Order must be included with 

the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers must 

be furnished with billing as evidence of mailing. 

DISTRIBUTION: 

 Mail/ship f.o.b. contractor’s city the majority of copies ordered to domestic (nationwide and Puerto Rico) 

addresses. 

 Deliver f.o.b. destination approximately 50 copies to: Mitch Mirkin, Senior Editor/Writer, VA Research 

Communications, 31 Hopkins Plaza, Suite 102, Rm C100, Baltimore, MD 21201 

Note: Any balance remaining after mailing/shipping and delivery are to be delivered f.o.b. destination to the 

Baltimore, MD address specified above. 

Complete addresses and quantities will be furnished with the print orders. 

All mailing shall be made at the Presorted First Class rate – reimbursable. 

Contractor is required to apply the appropriate postage to each mailing. Contractor will be reimbursed for postage by 

submitting a properly completed postal service form (or equivalent) with billing invoice for payment. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail” 

or “International Mail” as applicable. 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a single 

destination are to be sent by reimbursable parcel post or small parcel carrier, whichever method is most economical 

to the Government unless otherwise instructed. However, shipments to APO, FPO, and post office addresses, 

regardless of total weight of shipment, must be made by reimbursable U.S. Postal Service. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

mails/ships/delivers) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 178-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide 

all applicable tracking numbers, mailing/shipping/delivery methods, and title of product. Contractor must be able to 

provide copies of all mailing/shipping/delivery receipts upon agency request. 

All expenses incidental to picking up and returning materials, as applicable, submitting proofs, and furnishing sample 

copies must be borne by the contractor. 
VA Research Currents Page 9 of 12 

178-S (05/19) 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule. 

 Contractor must submit all proofs within two workdays of notification of availability of print order and furnished 

material. 

 Proofs will be withheld no more than one workday from their receipt at the ordering agency until agency emails 

changes/corrections/“O.K. to print.” (The first workday after receipt of proofs at the ordering agency is day one 

(1) of the hold time.) 

 Contractor must complete production and distribution within five workdays of receipt of an “O.K. to Print” on 

proofs. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified and all products ordered for mailing/shipping f.o.b. contractor’s city must be 

delivered to the U.S. Postal Service or picked up by small package carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov, via telephone at (202) 512-0520, or via facsimile at (202) 

512-1364. Personnel receiving the email, call, or facsimile will be unable to respond to questions of a technical nature 

or to transfer any inquiries. 
VA Research Currents Page 10 of 12 

178-S (05/19) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. 96 530 

II. 1. 4 

 2. (a) 13 

 (b) 272 

 (c) 12 

 (d) 2 
VA Research Currents Page 11 of 12 

178-S (05/19) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city for all mailing and f.o.b. destination for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text. 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and paper) for the printing and binding of the product listed in accordance with these 

specifications. 

Makeready Running Per 

and/or Setup 1,000 Copies 

(1) (2) 

(a) Printing text in four-color 

process, including binding ...................................per page ......................... $ ___________ $ ___________ 

II. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of packing; kraft envelopes, shipping bags, shipping bundles, and shipping containers; all necessary wrapping 

and packing materials; labeling and marking; and complete distribution, in accordance with these specifications. 

Note: Line item II.2.(a) must include the cost of folding to 5-1/2 x 8-1/2” and applying wafer seals. 

1. Bulk Shipments – 

(a) Packing and sealing shipping containers ......................... per container ............................. $ ___________ 

2. Mailed Shipments – 

(a) Addressing single copies (self-mailers) ..................... per 1,000 copies ............................. $ ___________ 

(b) Single or multiple copies in 

 Kraft Envelopes (up to 200 leaves) .................................. per envelope ............................. $ ___________ 

 ____________ 

 (Initials) 
VA Research Currents Page 12 of 12 

178-S (05/19) 

(c) Quantities over 200 leaves, 

 up to 12 pounds, in cushioned 

 shipping bags or wrapped in shipping 

 bundles (maximum gross weight 14 pounds) ........... per bag or bundle ............................. $ ___________ 

(d) Quantities over 12 pounds, 

up to 36 pounds, packed in 

shipping containers 

(maximum gross weight 40 pounds) ............................... per container ............................. $ ___________ 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email)