PROGRAM 2558-S (R1) Date of Award through February 29, 2024

TITLE IRS Envelopes for Bi-Fold and Flat Products

ITEM NO. DESCRIPTION UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST

I. PROOFS:

(a) PDF Proofs, per PDF Proof 69 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

II. PRINTING/CONSTRUCTION:

A. 10,000 to 50,000 Envelopes:

1. Bi-Fold Envelopes:

(a) E-200-A Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup xxxx

(2) Running per 1,000 Envelopes xxxx

(b) E-207 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 1 $250.00 $250.00 $19.53 $19.53 $250.00 $250.00

(2) Running per 1,000 Envelopes 44 $64.27 $2,827.88 $31.72 $1,395.68 $115.00 $5,060.00

(c) E-212 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 1 $250.00 $250.00 $19.53 $19.53 $250.00 $250.00

(2) Running per 1,000 Envelopes 30 $68.15 $2,044.50 $31.72 $951.60 $115.00 $3,450.00

(d) E-214 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 2 $250.00 $500.00 $19.53 $39.06 $250.00 $500.00

(2) Running per 1,000 Envelopes 20 $68.15 $1,363.00 $31.72 $634.40 $115.00 $2,300.00

2. Flat Envelopes:

(a) E-20 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 5 $250.00 $1,250.00 $6.69 $33.45 $250.00 $1,250.00

(2) Running per 1,000 Envelopes 177 $40.74 $7,210.98 $61.57 $10,897.89 $138.30 $24,479.10

(b) E-44 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 19 $250.00 $4,750.00 $6.69 $127.11 $250.00 $4,750.00

(2) Running per 1,000 Envelopes 476 $38.52 $18,335.52 $61.57 $29,307.32 $160.77 $76,526.52

(c) E-44-B Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 15 $250.00 $3,750.00 $5.58 $83.70 $250.00 $3,750.00

(2) Running per 1,000 Envelopes 595 $109.23 $64,991.85 $33.50 $19,932.50 $160.77 $95,658.15

(d) E-47 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 10 $250.00 $2,500.00 $5.58 $55.80 $250.00 $2,500.00

(2) Running per 1,000 Envelopes 173 $67.03 $11,596.19 $162.70 $28,147.10 $390.87 $67,620.51

(e) E-209 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 1 $250.00 $250.00 $5.58 $5.58 $250.00 $250.00

(2) Running per 1,000 Envelopes 48 $72.42 $3,476.16 $33.50 $1,608.00 $279.90 $13,435.20

(f) E-213 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 3 $250.00 $750.00 $5.58 $16.74 $250.00 $750.00

(2) Running per 1,000 Envelopes 46 $70.44 $3,240.24 $37.50 $1,725.00 $356.58 $16,402.68

(g) E-215 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 2 $250.00 $500.00 $5.58 $11.16 $250.00 $500.00

(2) Running per 1,000 Envelopes 20 $70.44 $1,408.80 $37.50 $750.00 $356.58 $7,131.60

Envelope Printery Printing Resources

BASIS OF Wlmsbrg, PA-City of Ind, CA Van Buren Twp, MI Cleveland, OH

AWARD

Cenveo

Page 1 of 5
PROGRAM 2558-S (R1) Date of Award through February 29, 2024

TITLE IRS Envelopes for Bi-Fold and Flat Products

ITEM NO. DESCRIPTION UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST

Envelope Printery Printing Resources

BASIS OF Wlmsbrg, PA-City of Ind, CA Van Buren Twp, MI Cleveland, OH

AWARD

Cenveo

B. 50,001 to 100,000 Envelopes:

1. Bi-Fold Envelopes:

(a) E-200-A Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 2 $250.00 $500.00 $6.51 $13.02 $250.00 $500.00

(2) Running per 1,000 Envelopes 108 $29.27 $3,161.16 $30.72 $3,317.76 $111.90 $12,085.20

(b) E-207 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 1 $250.00 $250.00 $9.77 $9.77 $250.00 $250.00

(2) Running per 1,000 Envelopes 70 $40.37 $2,825.90 $30.72 $2,150.40 $105.00 $7,350.00

2. Flat Envelopes:

(a) E-20 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 2 $250.00 $500.00 $3.35 $6.70 $250.00 $500.00

(2) Running per 1,000 Envelopes 121 $34.05 $4,120.05 $60.57 $7,328.97 $128.30 $15,524.30

(b) E-44 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 6 $250.00 $1,500.00 $3.35 $20.10 $250.00 $1,500.00

(2) Running per 1,000 Envelopes 368 $38.47 $14,156.96 $60.57 $22,289.76 $150.77 $55,483.36

(c) E-44-B Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 6 $250.00 $1,500.00 $2.79 $16.74 $250.00 $1,500.00

(2) Running per 1,000 Envelopes 354 $64.66 $22,889.64 $32.50 $11,505.00 $150.77 $53,372.58

(d) E-47 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 2 $250.00 $500.00 $2.79 $5.58 $250.00 $500.00

(2) Running per 1,000 Envelopes 104 $49.17 $5,113.68 $145.88 $15,171.52 $380.87 $39,610.48

C. 100,001 to 1,000,000 Envelopes:

1. Bi-Fold Envelopes:

(a) E-200-A Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 4 $250.00 $1,000.00 $3.25 $13.00 $250.00 $1,000.00

(2) Running per 1,000 Envelopes 404 $15.67 $6,330.68 $29.75 $12,019.00 $101.90 $41,167.60

(b) E-207 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 1 $250.00 $250.00 $4.88 $4.88 $250.00 $250.00

(2) Running per 1,000 Envelopes 203 $26.13 $5,304.39 $29.75 $6,039.25 $95.00 $19,285.00

(c) E-212 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 1 $250.00 $250.00 $4.88 $4.88 $250.00 $250.00

(2) Running per 1,000 Envelopes 135 $28.04 $3,785.40 $29.75 $4,016.25 $95.00 $12,825.00

(d) E-214 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 1 $250.00 $250.00 $4.88 $4.88 $250.00 $250.00

(2) Running per 1,000 Envelopes 101 $28.04 $2,832.04 $29.75 $3,004.75 $95.00 $9,595.00

Page 2 of 5
PROGRAM 2558-S (R1) Date of Award through February 29, 2024

TITLE IRS Envelopes for Bi-Fold and Flat Products

ITEM NO. DESCRIPTION UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST

Envelope Printery Printing Resources

BASIS OF Wlmsbrg, PA-City of Ind, CA Van Buren Twp, MI Cleveland, OH

AWARD

Cenveo

2. Flat Envelopes:

(a) E-20 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 4 $250.00 $1,000.00 $1.67 $6.68 $250.00 $1,000.00

(2) Running per 1,000 Envelopes 404 $34.00 $13,736.00 $59.50 $24,038.00 $118.30 $47,793.20

(b) E-44 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 1 $250.00 $250.00 $1.67 $1.67 $250.00 $250.00

(2) Running per 1,000 Envelopes 180 $38.40 $6,912.00 $59.50 $10,710.00 $140.77 $25,338.60

(c) E-44-B Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 10 $250.00 $2,500.00 $1.40 $14.00 $250.00 $2,500.00

(2) Running per 1,000 Envelopes 1,637 $53.88 $88,201.56 $31.25 $51,156.25 $140.77 $230,440.49

(d) E-47 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup xxxx

(2) Running per 1,000 Envelopes xxxx

(e) E-209 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup xxxx

(2) Running per 1,000 Envelopes xxxx

(f) E-213 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup xxxx

(2) Running per 1,000 Envelopes xxxx

(g) E-215 Envelopes, per 1,000 envelopes

(1) Makeready and/or Setup 1 $250.00 $250.00 $1.40 $1.40 $250.00 $250.00

(2) Running per 1,000 Envelopes 101 $66.96 $6,762.96 $34.75 $3,509.75 $336.58 $33,994.58

III. STOCK/PAPER:

A. 24# White Writing Envelopes:

1. Bi-Fold Envelopes:

(a) 6 x 9-3/4" (E-200-A, E-207, E-212, and E-214), per 1,000 envelopes 1,115 $34.00 $37,910.00 $23.00 $25,645.00 $45.02 $50,197.30

2. Flat Envelopes:

(a) 9-1/4 x 12-1/4" (E-20), per 1,000 envelopes 702 $52.54 $36,883.08 $56.50 $39,663.00 $86.88 $60,989.76

B. 28# White Writing Envelopes:

1. Flat Envelopes:

(a) 9 x 12" (E-44-B, E-209, E-213, and E-215), per 1,000 envelopes 2,801 $50.04 $140,162.04 $35.11 $98,343.11 $86.88 $243,350.88

(b) 9-1/2 x 12-1/2" (E-44), per 1,000 envelopes 1,024 $54.98 $56,299.52 $56.50 $57,856.00 $86.88 $88,965.12

(c) 10 x 15" (E-47), per 1,000 envelopes 277 $60.10 $16,647.70 $45.00 $12,465.00 $98.97 $27,414.69

Page 3 of 5
PROGRAM 2558-S (R1) Date of Award through February 29, 2024

TITLE IRS Envelopes for Bi-Fold and Flat Products

ITEM NO. DESCRIPTION UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST

Envelope Printery Printing Resources

BASIS OF Wlmsbrg, PA-City of Ind, CA Van Buren Twp, MI Cleveland, OH

AWARD

Cenveo

IV. PACKING AND SHIPPING CHARGES:

A. Western Shipping Zones:

1. Bi-Fold Envelopes:

(a) 6 x 9-3/4" (E-200-A, E-207, E-212, and E-214), per 1,000 envelopes

(1) Zone 1: Utah 219 $9.64 $2,111.16 $16.00 $3,504.00 $17.76 $3,889.44

(2) Zone 2: Texas 131 $9.78 $1,281.18 $15.00 $1,965.00 $18.96 $2,483.76

(3) Zone 3: Missouri 171 $7.05 $1,205.55 $10.00 $1,710.00 $18.60 $3,180.60

2. Flat Envelopes:

(a) 9 x 12" (E-44-B, E-209, E-213, and E-215), per 1,000 envelopes

(1) Zone 1: Utah 279 $19.28 $5,379.12 $24.00 $6,696.00 $26.64 $7,432.56

(2) Zone 2: Texas 660 $19.56 $12,909.60 $23.00 $15,180.00 $28.44 $18,770.40

(3) Zone 3: Missouri 246 $14.09 $3,466.14 $18.00 $4,428.00 $27.90 $6,863.40

(b) 9-1/4 x 12-1/4" (E-20), per 1,000 envelopes

(1) Zone 1: Utah 118 $20.59 $2,429.62 $24.00 $2,832.00 $26.64 $3,143.52

(2) Zone 2: Texas 176 $20.89 $3,676.64 $23.00 $4,048.00 $28.44 $5,005.44

(3) Zone 3: Missouri 141 $15.05 $2,122.05 $18.00 $2,538.00 $27.90 $3,933.90

(c) 9-1/2 x 12-1/2" (E-44), per 1,000 envelopes

(1) Zone 1: Utah 180 $21.03 $3,785.40 $24.00 $4,320.00 $26.64 $4,795.20

(2) Zone 2: Texas 162 $21.33 $3,455.46 $23.00 $3,726.00 $28.44 $4,607.28

(3) Zone 3: Missouri 30 $15.37 $461.10 $18.00 $540.00 $27.90 $837.00

(d) 10 x 15" (E-47), per 1,000 envelopes

(1) Zone 1: Utah 35 $23.66 $828.10 $24.00 $840.00 $35.52 $1,243.20

(2) Zone 2: Texas 18 $24.00 $432.00 $23.00 $414.00 $37.92 $682.56

(3) Zone 3: Missouri 30 $17.29 $518.70 $18.00 $540.00 $37.20 $1,116.00

Page 4 of 5
PROGRAM 2558-S (R1) Date of Award through February 29, 2024

TITLE IRS Envelopes for Bi-Fold and Flat Products

ITEM NO. DESCRIPTION UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST UNIT RATES EXTENDED COST

Envelope Printery Printing Resources

BASIS OF Wlmsbrg, PA-City of Ind, CA Van Buren Twp, MI Cleveland, OH

AWARD

Cenveo

B. Eastern Shipping Zones

1. Bi-Fold Envelopes:

(a) 6 x 9-3/4" (E-200-A, E-207, E-212, and E-214), per 1,000 envelopes

(1) Zone 4: Illinois 584 $9.47 $5,530.48 $7.00 $4,088.00 $15.12 $8,830.08

(2) Zone 5: Michigan 10 $10.29 $102.90 $3.50 $35.00 $12.44 $124.40

(3) Zone 6: Ohio/Kentucky xxxx

2. Flat Envelopes:

(a) 9 x 12" (E-44-B, E-209, E-213, and E-215), per 1,000 envelopes

(1) Zone 4: Illinois 1,392 $18.94 $26,364.48 $10.50 $14,616.00 $22.68 $31,570.56

(2) Zone 5: Michigan 28 $20.57 $575.96 $5.50 $154.00 $17.66 $494.48

(3) Zone 6: Ohio/Kentucky 196 $20.09 $3,937.64 $10.50 $2,058.00 $15.67 $3,071.32

(b) 9-1/4 x 12-1/4" (E-20), per 1,000 envelopes

(1) Zone 4: Illinois 267 $20.67 $5,518.89 $10.50 $2,803.50 $22.68 $6,055.56

(2) Zone 5: Michigan xxxx

(3) Zone 6: Ohio/Kentucky xxxx

(c) 9-1/2 x 12-1/2" (E-44), per 1,000 envelopes

(1) Zone 4: Illinois 478 $20.67 $9,880.26 $10.50 $5,019.00 $22.68 $10,841.04

(2) Zone 5: Michigan xxxx

(3) Zone 6: Ohio/Kentucky 174 $21.91 $3,812.34 $10.50 $1,827.00 $15.67 $2,726.58

(d) 10 x 15" (E-47), per 1,000 envelopes

(1) Zone 4: Illinois 194 $23.25 $4,510.50 $10.50 $2,037.00 $23.36 $4,531.84

(2) Zone 5: Michigan xxxx

(3) Zone 6: Ohio/Kentucky xxxx

IV. PREMIUM PAYMENTS

(a) Percentage Increase (3% of Line Items II. A. 1. (a) thru (d) & 2. (a) thru (g)) 3.00% 5.00% $196.87 18.70% $537.22 8.00% $784.35

$720,272.02 $592,568.94 $1,549,111.37

0.00% $0.00 1% - 10 days $0.00 0.00% $0.00

$720,272.02 $592,568.94 $1,549,111.37

Abstracted by: Linda Price 02/22/2023

Abstract Verified by: Russell Woodmancy 2/23/2023

AWARDED

DISCOUNTED TOTALS

CONTRACTOR TOTAL

PROMPT PAYMENT DISCOUNT

Page 5 of 5
Program 2558-S (R1) Page 1 of 37

Specifications by LLP

Reviewed by RLW 

THIS A RE-SOLICITATION FOR THE PARTIAL REPURCHASE OF THE RECENT PARTIAL 

TERMINATION OF PROGRAM 2554-S. 

U.S. GOVERNMENT PUBLISHING OFFICE 

Northeast Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

IRS Envelopes for Bi-Fold and Flat Products

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Internal Revenue Service

Single Award

TERM OF CONTRACT

The production period begins Date of Award through February 29, 2024 and 1 option year period (March 1, 2024 through 

February 28, 2025). Special attention is directed to the following provision and clauses in Section 1 of this contract: 

“Option to Extend Term of Contract”. 

BID OPENING

Bids shall be publicly opened at 11:00 a.m., prevailing Columbus, Ohio time, on February 22, 2023.

BID SUBMISSION

Bidders MUST submit email bids to bidsnortheast@gpo.gov for this solicitation. No other method of bid submission will 

be accepted at this time.

The company name, program number, and bid opening date must be specified in the subject line of the emailed bid 

submission. Bids received after 11:00 a.m. prevailing Columbus, Ohio time on the bid opening date specified above will 

not be considered for award.

Special attention is directed to the bid submission provisions under “Additional Emailed Bid Submission Provisions” on

pages 5 and 6. 

NOTICE TO BIDDERS

This is a new contract for IRS envelopes previously on Program 2554-S. Significant revisions have been made 

throughout these specifications. Bidders are cautioned to familiarize themselves with all provisions of this contract before 

bidding.

Abstract of bids for Program 2554-S available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature contact Linda Price at lprice@gpo.gov or (614) 488-4616, ext. 7 (no collect calls).
IRS Envelopes for Bi-Fold and Flat Products Page 2 of 37

2558-S (R1) (02/24)

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 1-18)) and GPO 

Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub. 310.1, effective May 

1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) is available at the following web address: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

GPO QATAP (GPO Publication 310.1) is available at the following web address: https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

Additional GPO Publications can be found at the following web address: https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards. 

SUBCONTRACTING

The predominant production function may be either the manufacture of the envelopes or the printing of the envelopes. 

Bidders who must subcontract both operations will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level IV.

 (b) Finishing (item related) Attributes -- Level IV.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests – General Inspection Level I.

 (b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

 P-7. Type Quality and Uniformity Average Type Dimension/PDF Proofs

 P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to the 

contractor not later than 30 days before the contract expires. If the Government exercises this option, the extended 

contract shall be considered to include this clause, except, the total duration of the contract may not exceed 2 years 

(February 28, 2025) as a result of, and including, any extension(s) added under this clause. Further extension may be 

negotiated under the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” clause for 

authorized pricing adjustment(s).

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for such 

period of time as may be mutually agreeable to the GPO and the contractor.
IRS Envelopes for Bi-Fold and Flat Products Page 3 of 37

2558-S (R1) (02/24)

ECONOMIC PRICE ADJUSTMENT 

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any pricing 

adjustment be made that would exceed the maximum permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be eligible 

for adjustment during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price adjustment for that 

entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if 

paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through February 29, 2024, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending 

three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to 

the average of the monthly Indexes for the 12-month interval ending November 30, 2022, called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for the 

period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

PAPER PRICE ADJUSTMENT

Paper prices charged under this contract will be adjusted in accordance with “Table 9 – Producer Price Indexes and 

Percent Changes for Commodity Groupings and Individual Items” in Producer Price Indexes report, published by the 

Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913 for “All Paper” will apply to all paper required under this contract.

2. The applicable index figures for the month of March 2023 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) exceeding 

5% by comparing the base index to the index for that month which is two months prior to the month being 

considered for adjustment.
IRS Envelopes for Bi-Fold and Flat Products Page 4 of 37

2558-S (R1) (02/24)

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

XX − bbbbbbbb iiiiii ii

bbbbbbbb iiiiii ii 100 = ____ %

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for all line items under “Item III. 

Stock/Paper” in the Schedule of Prices and will be effective on the first day of any month for which prices are to 

be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for orders 

placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any law in 

effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to the 

contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any contingency to 

cover anticipated increased costs of paper to the extent such increases are covered by this price adjustment clause.

PRE-AWARD SURVEY

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to 

conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract.

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the 

Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

POST-AWARD CONFERENCE 

Unless waived by the Government, the total requirements of the job as indicated in these specifications will be reviewed 

by Government representative(s) with the contractor’s representative(s) at the contractor’s plant or via telephone 

conference immediately after award.
IRS Envelopes for Bi-Fold and Flat Products Page 5 of 37

2558-S (R1) (02/24)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The 

purchase order may be supplemented by an individual “Print Order” for each job placed with the contractor. The print 

order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING

Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders may 

be issued under the contract from Date of Award through February 29, 2024 plus for such additional period(s) as the 

contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The 

contract shall control in the event of conflict with any print order. A print order shall be “issued” upon notification by the 

Government for purposes of the contract when it is electronically transmitted or otherwise physically furnished to the 

contractor in conformance with the schedule.

REQUIREMENTS

This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled “Ordering.” 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise 

provided in this contract, if the Government’s requirements for the items set forth herein do not result in orders in the 

amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price adjustment under this 

contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid

including, but not limited to, the following: 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
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2558-S (R1) (02/24)

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location.

PAYMENT

Contractor’s billing invoice must be itemized in accordance with the line items in “Section 4. – Schedule of Prices.” 

Failure to itemize invoice may result in delay of payment.

Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the fastest method of getting paid. The information for using this method can be found 

at: https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to:

U.S. Government Publishing Office

Office of Financial Management

Attn: Comptroller

Stop: FMCE

Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page located 

at: https://www.gpo.gov.

At time of invoicing, the contractor shall submit a copy of the print order, contractor’s invoice, and all mailing and/or 

delivery receipts via e-mail to: infonortheaast@gpo.gov. 
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2558-S (R1) (02/24)

SECTION 2. – SPECIFICATIONS

SCOPE

These specifications cover the production of envelopes requiring such operations as electronic submission of orders, 

reproducibles, proofs, printing, construction, packing, and distribution. 

These envelopes are used in the processing of time sensitive taxpayer correspondence. Complete production and timely 

delivery, are critical to the mission of the IRS. Failure to receive envelopes on schedule can cause stock outages and 

excess cost and/or work stoppages or costly work-arounds at IRS facilities.

TITLE 

IRS Envelopes for Bi-Fold and Flat Products

NUMBER OF ORDERS AND QUANTITY

Based on anticipated usage, 101 orders. Approximately 10,000 to 1,000,000 envelopes per order. Minimum quantity is 

10,000 envelopes.

Individual Print Orders will be issued for one envelope version of one envelope style delivering to one location. Orders 

will be for “Bi-Fold” Envelopes or “Flat” Envelopes, see below.

BI-FOLD ENVELOPES: 

Anticipate 14 orders per year.

There are 4 different envelope styles for bi-folded mailing products. There are up to 50 different versions of each

envelope style, not all versions will be ordered.

The following estimated annual orders are anticipated:

Envelopes for Bi-Fold Products

Envelope Style Rev Date Trim Size

10,000 

Envelopes up to 

and including 

50,000 

Envelopes

Over 50,000 

Envelopes up to 

and including 

100,000 

Envelopes

Over 100,000 

Envelopes up to 

and including 

1,000,000 

Envelopes

E-200-A 9-2017 6 x 9-3/4” N/A 2 4 

E-207 9-2003 6 x 9-3/4” 1 1 1 

E-212 3-2009 6 x 9-3/4” 1 N/A 1 

E-214 9-2021 6 x 9-3/4” 2 N/A 1 

FLAT ENVELOPES

Anticipate 87 orders per year.

There are 7 different envelope styles for flat (not folded) mailing products. There are up to 50 different versions of each 

envelope style, not all versions will be ordered. 
IRS Envelopes for Bi-Fold and Flat Products Page 8 of 37

2558-S (R1) (02/24)

The following estimated annual orders are anticipated:

Envelopes for Flat Products

Envelope Style Rev Date Trim Size

10,000 

Envelopes up to 

and including 

50,000 

Envelopes

Over 50,000 

Envelopes up to 

and including 

100,000 

Envelopes

Over 100,000 

Envelopes up to 

and including 

1,000,000 

Envelopes

E-20 10-2006 9-1/4 x 12-1/4” 5 2 4 

E-44 8-1996 9-1/2 x 12-1/2” 19 6 1 

E-44-B 10-2004 9 x 12” 15 6 10

E-47 8-1996 10 x 15” 10 2 N/A

E-209 9-2003 9 x 12” 1 N/A N/A

E-213 6-2009 9 x 12” 3 N/A N/A

E-215 9-2021 9 x 12” 2 N/A 1 

GOVERNMENT TO FURNISH 

Print Orders and furnished material will be submitted via e-mail, the following forms will be in a PDF file. 

• Print Orders (GPO Form 2511).

• IRS Envelope Specification Sheets. See Exhibits 1 through 11.

• IRS Form 6153 (Rev. 3-2006) Cat. No. 62724N Carton Shipping Label with marking specifications. See Exhibit 

12. 

IRS Document 12321 (Rev. 1-2013), Catalog Number 47403N, IRS Pallet Specifications. This form will be provided to 

the contractor at the time of award. See Exhibit 13.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification 

marks of any kind, etc., form number, and revision date, carried on copy or film, must not print on finished product.

ENVELOPE SPECIFICATION SHEETS

The Envelope Specification Sheets will be submitted with each print order and contain all necessary information for 

printing and construction of each envelope style.

Contractor will be expected to create necessary artwork from the Envelope Specification Sheet furnished with the 

individual Print Order. Artwork shall be in accordance with USPS DMM regulations. No alternate typefaces allowed.

Each version will have unique copy change information. Some envelope styles will have a single version.

• Copy Change Area A: Return Address (if required)

• Copy Change Area B: Mailing Address (if required)

• Indicia Required: Mailing Indicia (if required) 

• Back Printing: Each envelope style (all envelopes) and envelope version (if required). 
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2558-S (R1) (02/24)

Individual Print Orders will indicate if the contractor is required to create, set, and print an IMb barcode.

CONTRACTOR TO FURNISH 

All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the products in 

accordance with these specifications.

REPRODUCIBLES

The contractor must make all reproducibles required. The contractor is responsible for determining what type 

reproducibles will be used but must maintain the quality level specified in the contract. No separate charges will be 

allowed for the various types of reproducibles that may be used.

PDF PROOFS

PDF Proofs will be required only when indicated on the individual print order. It is anticipated that proofs will be 

required the first time an envelope style/version is ordered or when changes are made to an envelope style/version. 

When proofs are ordered, the contractor to submit one “Press Quality” PDF soft proof (for content only) using the same 

Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text 

flow, image position, and color breaks. Proof will not be used for color match. Contractor must call the point of contact 

listed on the individual print order to confirm receipt.

When the individual print order does not require proofs, the contractor will be responsible for performing all necessary 

proofreading to ensure that the final product is in conformity with the Envelope Specification Sheet submitted and USPS 

postal regulations. Should there be a discrepancy between the Print Order and the Envelope Specification Sheet provided, 

and/or USPS postal regulations, the contractor must contact IRS to ensure the correct information is printed.

STOCK/PAPER

The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP 

Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019. 

WHITE WRITING, 24-LBS. WEIGHT

White Writing Envelopes, basis weight: 24 lbs. per 500 sheets, 17 x 22”, equal to JCP Code V20 (Envelope Styles: E-20, 

E-200-A, E-207, E-212, and E-214).

Individual print order will indicate if contractor may substitute White Writing Envelope, basis weight: 28 lbs. per 500 

sheets, 17 x 22”, equal to JCP Code V20.

No additional charge will be permitted for contractor substitutions. 

WHITE WRITING, 28-LBS. WEIGHT

White Writing Envelopes, basis weight 28 lbs. per 500 sheets, 17 x 22”, equal to JCP Code V20 (Envelope Styles: E-44, 

E-44-B, E-47, E-209, and E-213, E-215). 

Individual print order will indicate if contractor may substitute White Writing Envelopes, basis weight 24 lbs. or 32 lbs. 

per 500 sheets, 17 x 22”, equal to JCP Code V20.

Individual print order will indicate if contractor may substitute White Kraft Envelope, basis weight: 24/28/32/40 lbs. per 

500 sheets, 17 x 22”, equal to JCP Code V15. Brown Kraft and Light Brown Kraft are not acceptable substitutions.

No additional charge will be permitted for contractor substitutions.
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2558-S (R1) (02/24)

PRINTING

Envelopes print face and back in black ink after construction as indicated on the Envelope Specification Sheet furnished 

with each individual Print Order. The back of each constructed envelope will print with the envelope style and, if 

applicable, the version of the envelope.

The E-20 (Exhibit 1) envelope has a 1/2” bleed border that prints 1/4” on constructed face and 1/4” constructed back of 

envelopes.

The E-212 (Exhibit 8) and E-213 (Exhibit 9) envelopes print black ink with a PMS 347U Green box with “Certified Mail” 

reversed to white. Box bleeds onto flap and prints to window edge.

The E-214 (Exhibit 10) and E-215 (Exhibit 11) envelopes print black ink with a PMS 185U Red box with “Registered 

Mail” reversed to white. Box bleeds onto flap and prints to window edge.

All envelopes require a security tint printed on the constructed interior of the envelope in black ink. Contractor may use 

stock design (no proprietary design or company logos allowed) for security tint but must guarantee that the product will 

ensure complete opacity, and prevent show through of any material contained therein.

Printing shall be in accordance with the requirements for the type of envelope ordered. All printing shall comply with all 

applicable U.S. Postal Service regulations. Envelope printing (e.g. print contrast ratio, IMb barcodes, etc.) must meet U.S. 

Postal Service Automation guidelines and requirements (refer to latest version of USPS Publication 25, Designing 

Business Letter Mail and the Domestic Mail Manual).

The envelopes must be manufactured and printed in a manner that shall permit the envelopes to accept printing, ink 

writing, and bar coding without feathering, blurring, smearing, or penetrating to the reverse side.

Contractor’s option to pre-manufacture blank envelopes and/or pre-print template envelopes in advance and overprint 

copy change areas and back printing upon receipt of individual Print Order but is cautioned that reimbursement will only 

be made for the number of envelopes ordered on the individual Print Order.

COPY CHANGE AREAS AND POSTAL MARKINGS

The E-20 envelope does not provide for ordering offices to submit copy changes to the return address, mailing address, or 

indicia area and are to be printed as they appear on their respective specification sheet without alteration or 

personalization.

All other envelopes will have copy change areas and/or indicia requirements, with or without postal markings. Each 

envelope type will have several different versions and each version will have its own copy change content. Versions may 

change during the term of the contract. 

The E-44 (version E-44-26 only) envelope style, will require contractor to correctly apply USPS IMb. Contractor must 

produce and position individual bar codes to match mailing address printed on envelope.

MARGINS

Follow margins on the Government furnished Envelope Specification Sheet.

CONSTRUCTION OF ENVELOPES

The Envelope Specification Sheet furnished with each individual Print Order will provide specific construction 

requirements for seams, flaps, and windows and must be adhered to at all times. 

Envelopes shall be free from cuts, folds, tears, machine marks, foreign matter, dirt, ink smears, and adhesive stains.
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2558-S (R1) (02/24)

SEAMS

The Envelope Specification Sheet will indicate the required seam construction. Contractor’s option for high cut diagonal

or side seam construction.

Envelopes with diagonal seams shall be sufficiently high cut so as to prevent the flap adhesive from contacting the 

envelope contents. The sealed seams shall not adhere to the inside of the envelope.

FLAPS

Flaps are open side and to be constructed as indicated on individual specification sheets. The sealing flap must exceed the 

throat by at least 1-1/2”.

All sealing flap adhesive shall be a water-activated type of such a consistency to prevent premature sealing of the flap and 

curling of the envelope after drying.

The flap adhesive shall be uniformly applied and have a minimum thickness of 0.015mm (0.0006 inch). The flap shall be 

capable of being quickly and securely sealed using finger tips after moistening the adhesive.

When opened 15 to 20 seconds after sealing, the flap shall pull fibers from the body of the envelope from not less than 

75% of the adhesive area of the flap beyond the throat, up to a maximum width of one inch gum strip from the edge of the 

flap.

Fully gummed flaps required, split gumming IS NOT permitted on any envelope. 

See individual specification sheets for additional flap requirements.

WINDOWS

Windows for the E-44-B, E-207, E-209, E-212, E-213, E-214, and E-215 envelopes, shall have rounded or slightly 

rounded corners, shall be the size and location specified on the specification sheets included on this contract, and shall 

comply with all applicable U.S. Postal Service regulations.

Window for the E-44-B (Exhibit 3) envelope is rectangular in shape. Windows for the E-207, E-209, E-212, E-213, 

E-214, and E-215 (Exhibits 6 through 11) envelopes are multi-dimensional in shape.

The window shall be covered on the inside with a clear polystyrene window material glued securely on all interior edges 

so as not to interfere with insertion of contents. The clear polystyrene window material shall be free of conditions which 

would prevent being machine read by USPS in accordance with USPS DMM. 

Window covering for the E-44-B envelope is to be between 1.2 mil and 1.5 mil thickness. All multi-dimensional window 

coverings, windows for E-207, E-209, E-212, E-213, E-214, and E-215 must have a minimum 1.5 mil thickness. All 

window covering material MUST BE TRANSPARENT. 

PACKING

Envelopes shall be un-banded and sealing flap on open side shall be folded down. The shipping container shall be 

closed/sealed in accordance with GPO Contract Terms.

Envelopes must not be packed in oversized containers. All envelopes shall be securely packed in containers so as to 

prevent curling or warping due to excessive space. Spacers or fillers should only be added to the last shipping container 

to complete an odd order quantity.

Envelope size 6 x 9-3/4”: Pack in units of 1,500 envelopes per shipping container, no inner packaging.
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2558-S (R1) (02/24)

Envelope sizes larger than 6 x 9-3/4”: Pack in units of 500 envelopes per shipping container, no inner packaging. 

Shipping containers shall have a minimum bursting strength of 200 pounds per square inch or a minimum edge crush test 

(ECT) of 44 pounds per inch width.

LABELING AND MARKING

Reproduce partially completed IRS Form 6153 Carton Shipping Label from furnished PDF file, filling in appropriate 

information for “Carton Numbers”, “Number of Cartons”, and “From” (Contractor name and address) fields and attach to 

shipping containers. A sample of the envelope is to be attached to the outside of each shipping container.

Contractor to ensure correct “GPO Jacket”, “Print Order”, “Program”, “Product”, and “Requisition” numbers are 

indicated on the furnished IRS Form 6153 Carton Shipping Label. If the furnished carton label does not match the Print 

Order, contractor to immediately notify IRS person indicated on Print Order and email Linda Price at lprice@gpo.gov. 

The orders for the Fresno, Memphis, Atlanta, Brookhaven, Andover, and Philadelphia Campuses and the NDC 

Warehouse and the ECC-MTB Processing Center all deliver to the NDC Warehouse located in Bloomington, IL. The 

NDC Warehouse uses an automated warehousing system.

All deliveries to the NDC Warehouse must be labeled with the IRS Form 6153 Carton Shipping Label provided with the 

individual Print Order. The barcode and its placement on the label are used to locate the carton in the warehouse.

The receiving department at the NDC Warehouse will not accept shipments with cartons that are not labeled with the IRS 

Form 6153 Carton Shipping Label.

When Blue Label cartons are included on a pallet, the pallet is to be labeled with the “Sample Boxes Pallet” label, with 

the print order numbers indicated that are on the pallet. See Exhibit 14. 

PALLETIZING 

Palletizing is required if an order has at least 18 shipping containers going to one destination. Double stacking of pallets 

is NOT permitted.

Except for Size, pallets must conform with Federal Specifications NN-P 71C, and any amendments thereto, as follows: 

Type III, Group 2 or 3, four way (partial) flush pallet, size L 48” x W 40”. Full entry MUST be on the 40” width.

Strict adherence to these dimensions is necessary to meet requirements of IRS storage facilities. Receipt of incorrect 

pallet construction may result in a charge assessed against the contractor for each incorrect pallet. This charge will cover 

costs incurred by the Government in re-palletizing the shipment onto correct pallets. Shipping containers must be 

fastened securely to the pallet in a manner that will prevent lateral movement but will permit ready removal without 

damage to the containers.

Pallets shall be stacked with reverse layer pattern to ensure acceptance and safe delivery by common carriers. Maximum 

height (including pallet) 57”. If this is not possible due to custom carton sizes for envelopes, other stacking patterns may 

be accepted with the application of corner protectors. 

Palletized material shall be secured on pallet(s) by stretch-wrap plastic or plastic shrink-wrap. Single piece cardboard 

separator sheet between layers is required. Corner beads, if used, are to be applied before wrapping. Pallets shall be 

suitably packed so as to ensure acceptance and safe delivery by common carrier. 

Non-compliance with any of the palletizing requirements may be cause for the Government to reject the shipment at 

destination and return it to the contractor at the contractor’s expense. After giving notice of deficiency and affording the

contractor an opportunity and a reasonable time to correct, the Government, at its option, may re-palletize in accordance 

with the specifications and charge all costs to the contractor.
IRS Envelopes for Bi-Fold and Flat Products Page 13 of 37

2558-S (R1) (02/24)

DEPARTMENTAL RANDOM COPIES (BLUE LABEL COPIES)

Each order will require Departmental Random Copies (Blue Label Copies) with each delivery. These copies must be 

labeled with the government furnished Blue Label (GPO Form 2678 – Certificate of Selection of Random Copies). 

All orders must be divided into 200 equal sublots as indicated on the individual print order. A random “Blue Label” copy 

must be selected from each sublot. Do not choose copies from the same general area in each sublot.

The contractor will be required to certify that all copies were selected as directed using GPO Form 917 – Certificate of 

Selection of Random Copies (located on www.gpo.gov). The GPO Form 917 shall be packaged with the “Blue Label” 

copies. The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678 – 

Departmental Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected container. 

The containers and their contents shall be recorded separately on all shipping documents and sent in accordance with the 

“Distribution” clause below.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included with the 

“Blue Label” copies. These forms can be downloaded from www.gpo.gov. 

INSPECTION SAMPLES

When indicated on the print order, or otherwise requested, two samples shall be sent for inspection to the U.S. 

Government Publishing Office address indicated on the individual print order. 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the samples shall 

be identified by the GPO jacket number, program number, print order number, title, and include a facsimile of the print 

order on which they were ordered. The contractor will comply with the shipping schedule regardless of this requirement 

and will be notified of the test results only if there are deficiencies.

DISTRIBUTION

Deliver f.o.b. destination to the address(es) indicated on the individual print order.

IRS Facilities and Locations, Western Shipping Zones

Shipping Zone Delivery Location IRS Facility

Zone 1

Ogden, Utah CPS-West

Ogden, Utah Ogden Campus

Zone 2 Austin, Texas Austin Campus

Zone 3 Kansas City, Missouri Kansas City Campus
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2558-S (R1) (02/24)

IRS Facilities and Locations, Eastern Shipping Zones

Shipping Zone Delivery Location IRS Facility

Zone 4 NDC Warehouse, Bloomington, Illinois

Fresno Campus

Memphis Campus

Atlanta Campus

Brookhaven Campus

Andover Campus

Philadelphia Campus

NDC Warehouse

ECC-MTB Processing Center

Zone 5 Detroit, Michigan CPS-East

Zone 6

Cincinnati, Ohio NOP Office

Florence, Kentucky Cincinnati Campus

Due to high security at IRS facilities, detailed information may be required from delivery carriers to confirm the identity 

of the driver and equipment used for delivery. Additionally, 24 to 48-hour advance e-mail notification of intended 

deliveries shall be required to schedule availability of loading/unloading docks. Notification to delivery point and 

scheduling of deliveries is an integral part of the distribution requirements and will be discussed at the post-award 

conference.

At same time as bulk delivery is made, 10 printed samples of each order must be banded with a copy of the print order 

wrapped around or attached to the front of the envelopes. Sample packages are to be consolidated into a large carton and 

delivered to: IRS, ATTN: Carl Matt Slater or Stan Tubbs, M/S 8100, 1160 West 1200 South, Ogden, UT 84404. 

SCHEDULE

Adherence to this schedule must be maintained.

Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511) and 

specification sheet via e-mail.

Orders will be placed/confirmed as follows:

1. The agency will notify the contractor, by e-mail or telephone, when an order(s) is/are ready to be placed.

2. The agency will then e-mail the print order(s) and specification sheet(s) and will indicate the agency individual(s) 

to be contacted upon receipt of the e-mail.

3. The contractor must notify the individual(s) as indicated within 60 minutes after notification to confirm receipt of 

print order(s) and specification sheet(s).

The individual Print Order will indicate if proofs are required.
IRS Envelopes for Bi-Fold and Flat Products Page 15 of 37

2558-S (R1) (02/24)

It is anticipated that proofs will be ordered with the first order of an envelope style and version or when changes or 

revisions to a style or version are needed. Proofs are due 2 workdays after receipt of Print Order and are to be e-mailed to 

wi.mp.envelope.program@irs.gov and lprice@gpo.gov. Proofs will be held for up to 3 workdays.

The ship/deliver date indicated on the print order is the date products must be received at each destination.

Upon completion of all Fiscal Year Period orders and upon completion of each order placed outside the Fiscal Year 

Periods below, the contractor is to notify IRS and GPO Northeast Region of the date of delivery. See, “Delivery/Shipping 

Status Information” below and Exhibit 15. 

Although orders may be placed at any time during the contract term, it is anticipated that most orders will be placed per 

the schedule below:

• Fiscal Year Period 1 – Orders to contractor the first or second full week of October

• Fiscal Year Period 2 – Orders to contractor the first or second full week of February

• Fiscal Year Period 3 – Orders to contractor the first or second full week of June

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be

relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

PRODUCTION SCHEDULE

Orders placed on this contract will have an Accelerated Schedule or a Regular Schedule as described below.

Accelerated Schedule

Approximately 3% of orders will require complete production and delivery within 15 to 30 workdays (including proofs, if 

required). Quantity requested will not exceed 50,000 envelopes. 

Regular Schedule

Complete production and delivery will be required within 45 to 60 workdays (including proofs, if required) of receipt of 

print order. 

DELIVERY/SHIPPING STATUS INFORMATION

Contractor to create an Order Tracking Report in Excel or similar spreadsheet software and sent to the IRS Program 

Specialist and GPO personnel, via email, within 2 workdays after award of the contract. See Exhibit 15 for an example of 

the monthly order tracking report.

The contractor will update the report with each order placed on the contract and sent to the IRS Program Specialist and 

GPO personnel via email. Frequency of report updates and applicable e-mail addresses will be established at the time of 

award and as changes are needed or requested. 

RECEIPT FOR DELIVERY

Contractor must furnish own receipts for delivery. These receipts must include the GPO jacket, program, and print order 

numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made; and signature of the 

Government agent accepting delivery. The original copy of this receipt must accompany the contractor’s voucher for 

payment.
IRS Envelopes for Bi-Fold and Flat Products Page 16 of 37

2558-S (R1) (02/24)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the following 

units of production which are the estimated requirements to produce one year’s orders under this contract. These units do 

not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a like period 

of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

I. (a) 69

II. (1) (2)

A. 1. (a) xxxx xxxx

(b) 1 44

(c) 1 30

(d) 2 20

2. (a) 5 177

(b) 19 476

(c) 15 595

(d) 10 173

(e) 1 48

(f) 3 46

(g) 2 20

B. 1. (a) 2 108

(b) 1 70

2. (a) 2 121

(b) 6 368

(c) 6 354

(d) 2 104

C. 1. (a) 4 404

(b) 1 203

(c) 1 135

(d) 1 101

II. (1) (2)

C. 2. (a) 4 404

(b) 1 180

(c) 10 1,637

(d) xxxx xxxx

(e) xxxx xxxx

(f) xxxx xxxx

(g) 1 101

III. A. 1. (a) 1,115

2. (a) 702

B. 1. (a) 2,801

(b) 1,024

(c) 277

IV. (1) (2) (3)

A. 1. (a) 219 131 171

2. (a) 279 660 246

(b) 118 176 141

(c) 180 162 30

(d) 35 18 30

B. 1. (a) 584 10 xxxx

2. (a) 1,392 28 196

(b) 267 xxxx xxxx

(c) 478 xxxx 174

(d) 194 xxxx xxxx

V. Premium Payments: Orders requiring a production schedule of 30 workdays or less (Accelerated Schedule) will be 

paid for at the premium rate in accordance with the contractor’s offered percentage in the “Schedule of Prices.” It is 

anticipated that 3% of the work placed on the contract will be 50,000 envelopes or less and will require Premium 

Payments.

All other orders will be placed with the required schedule and paid for at the basic prices offered.

Percentages offered for premium priced work are additional to the basic prices offered for units of work. Premium 

payments, when authorized, will apply to Line Items II. A. 1. (a) through (d) and II. A. 2. (a) through (g) in “Section 4. –

Schedule of Prices”.

Premium payments will be evaluated for award by taking 3% of the sum dollar amount of Line Items II. A. 1. (a) through 

(d) and II. A. 2. (a) through (g) and multiplying the result by percentage increase Line Item V. (a).

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments that were 

anticipated and the contractor will not list such items on his invoice.
IRS Envelopes for Bi-Fold and Flat Products Page 17 of 37

2558-S (R1) (02/24)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination to Ogden, Utah, Austin, Texas, Kansas City, Missouri, Bloomington, Illinois, 

Detroit, Michigan, Cincinnati, Ohio, and Florence, Kentucky. 

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be considered.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government.

All vouchers submitted to the GPO shall be based on the most economical method of production. Fractional parts of 

1,000 will be prorated at the per 1,000 rate.

I. PROOFS: Prices must be all-inclusive and must the include the cost of all required materials and operations necessary 

for the complete production of Proofs of the product listed in accordance with these specifications. 

(a) PDF Proofs ................................................................. per PDF proof................... $ _________ 

II. PRINTING/CONSTRUCTION: Prices must be all-inclusive and must the include the cost of all required materials 

and operations necessary for the complete production (including printing and construction) of the product listed in 

accordance with these specifications except for Items I. Proofs, III. Stock/Paper, IV. Packing and Shipping Charges, and 

V. Premium Payments, as applicable.

Makeready Running per

and/or Setup 1,000 Envelopes

(1) (2) 

A. 10,000 to 50,000 Envelopes:

1. Bi-Fold Envelopes:

 (a) E-200-A ..................................................per 1,000 envelopes................ xxxx xxxx

 (b) E-207.......................................................per 1,000 envelopes................ $ __________ $ _________ 

(c) E-212.......................................................per 1,000 envelopes................ $ __________ $ _________ 

 (d) E-214.......................................................per 1,000 envelopes................ $ __________ $ _________ 

____________ 

(Initials)

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV
IRS Envelopes for Bi-Fold and Flat Products Page 18 of 37

2558-S (R1) (02/24)

SCHEDULE OF PRICES

II. PRINTING/CONSTRUCTION (Continued):

Makeready Running per

and/or Setup 1,000 Envelopes

(1) (2) 

A. 10,000 to 50,000 Envelopes (Continued): 

2. Flat Envelopes:

(a) E-20.........................................................per 1,000 envelopes................ $ __________ $ _________ 

 (b) E-44.........................................................per 1,000 envelopes................ $ __________ $ _________ 

(c) E-44 B.....................................................per 1,000 envelopes................ $ __________ $ _________ 

 (d) E-47.........................................................per 1,000 envelopes................ $ __________ $ _________ 

 (e) E-209.......................................................per 1,000 envelopes................ $ __________ $ _________ 

 (f) E-213.......................................................per 1,000 envelopes................ $ __________ $ _________ 

 (g) E-215.......................................................per 1,000 envelopes................ $ __________ $ _________ 

 B. 50,001 to 100,000 Envelopes:

1. Bi-Fold Envelopes:

 (a) E-200 A ...................................................per 1,000 envelopes................ $ __________ $ _________ 

 (b) E-207.......................................................per 1,000 envelopes................ $ __________ $ _________ 

2. Flat Envelopes:

(a) E-20.........................................................per 1,000 envelopes................ $ __________ $ _________ 

 (b) E-44.........................................................per 1,000 envelopes................ $ __________ $ _________ 

(c) E-44 B.....................................................per 1,000 envelopes................ $ __________ $ _________ 

 (d) E-47.........................................................per 1,000 envelopes................ $ __________ $ _________ 

 C. 100,001 to 1,000,000 Envelopes:

1. Bi-Fold Envelopes:

 (a) E-200 A ...................................................per 1,000 envelopes................ $ __________ $ _________ 

 (b) E-207.......................................................per 1,000 envelopes................ $ __________ $ _________ 

(c) E-212.......................................................per 1,000 envelopes................ $ __________ $ _________ 

 (d) E-214 .......................................................per 1,000 envelopes................ $ __________ $ _________ 

____________ 

(Initials)

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV
IRS Envelopes for Bi-Fold and Flat Products Page 19 of 37

2558-S (R1) (02/24)

SCHEDULE OF PRICES

II. PRINTING/CONSTRUCTION (Continued):

Makeready Running per

and/or Setup 1,000 Envelopes

(1) (2) 

 C. 100,001 to 1,000,000 Envelopes (Continued): 

2. Flat Envelopes:

(a) E-20.........................................................per 1,000 envelopes................ $ __________ $ _________ 

 (b) E-44.........................................................per 1,000 envelopes................ $ __________ $ _________ 

(c) E-44 B.....................................................per 1,000 envelopes................ $ __________ $ _________ 

 (d) E-47.........................................................per 1,000 envelopes................ xxxx xxxx

 (e) E-209.......................................................per 1,000 envelopes................ xxxx xxxx

 (f) E-213.......................................................per 1,000 envelopes................ xxxx xxxx

 (g) E-215.......................................................per 1,000 envelopes................ $ __________ $ _________ 

III. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the finished size of the envelopes. The cost of any paper required 

for makeready or running spoilage must be included in the prices offered.

 A. 24# White Writing Envelopes: 

1. Bi-Fold Envelopes:

(a) 6 x 9-3/4” (E-200-A, E-207, E-212, E-214) .............. per 1,000 envelopes....... $ ___________ 

2. Flat Envelopes: 

 (a) 9-1/4 x 12-1/4” (E-20) ............................................... per 1,000 envelopes....... $ ___________ 

 B. 28# White Writing Envelopes: 

1. Flat Envelopes: 

(a) 9 x 12” (E-44-B, E-209, E-213, E-215) ..................... per 1,000 envelopes....... $ ___________ 

 (b) 9-1/2 x 12-1/2” (E-44) ............................................... per 1,000 envelopes....... $ ___________ 

(c) 10 x 15” (E-47) .......................................................... per 1,000 envelopes....... $ ___________ 

____________ 

(Initials)

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV
IRS Envelopes for Bi-Fold and Flat Products Page 20 of 37

2558-S (R1) (02/24)

SCHEDULE OF PRICES

IV. PACKING AND SHIPPING CHARGES: The following charges cover the cost of packing, sealing, and shipping 

to destinations within each of the locations listed below. Reimbursement for transportation costs for all shipments will be 

made in accordance with the contractor’s offered shipping charges. Bidder must offer a cost per 1,000 envelopes for 

location as listed below. Failure to offer shipping charges to any of the locations will eliminate bidder from consideration 

for award.

 A. Western Shipping Zones: 

Zone 1 Zone 2 Zone 3

UT TX MO

(1) (2) (3) 

1. Bi-Fold Envelopes: 

(a) 6 x 9-3/4” (E-200-A, E-207, E-212, E-214) ........per 1,000 envelopes.... $ _____ $ ______ $ _____ 

2. Flat Envelopes: 

 (a) 9 x 12” (E-44-B, E-209, E-213, E-215) ...............per 1,000 envelopes.... $ ______ $ _____ $ _____ 

 (b) 9-1/4 x 12-1/4” (E-20) .........................................per 1,000 envelopes.... $ ______ $ _____ $ _____ 

 (c) 9-1/2 x 12-1/2” (E-44) .........................................per 1,000 envelopes.... $ ______ $ _____ $ _____ 

 (d) 10 x 15” (E-47) ....................................................per 1,000 envelopes.... $ ______ $ _____ $ _____ 

 B. Eastern Shipping Zones:

Zone 4 Zone 5 Zone 6 

IL MI OH/KY

(1) (2) (3) 

1. Bi-Fold Envelopes: 

(a) 6 x 9-3/4” (E-200-A, E-207, E-212, E-214) ........per 1,000 envelopes.... $ ______ $ ______ xxxx

2. Flat Envelopes: 

(a) 9 x 12” (E-44-B, E-209, E-213, E-215)...............per 1,000 envelopes.... $ ______ $ _____ $ _____ 

 (b) 9-1/4 x 12-1/4” (E-20) .........................................per 1,000 envelopes.... $ ______ xxxx xxxx

(c) 9-1/2 x 12-1/2” (E-44) .........................................per 1,000 envelopes.... $ ______ xxxx $ _____ 

 (d) 10 x 15” (E-47) ....................................................per 1,000 envelopes.... $ ______ xxxx xxxx

____________ 

(Initials)

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV
IRS Envelopes for Bi-Fold and Flat Products Page 21 of 37

2558-S (R1) (02/24)

SCHEDULE OF PRICES

V. PREMIUM PAYMENTS: Anticipate 3% of orders with quantities up to 50,000 copies will require complete 

production and delivery on an accelerated schedule.

Percentages offered for premium priced work are additional to the basic prices offered for units of work apply to Line 

Items II. A. 1. (a) through (d) and II. A. 2. (a) through (g) only.

(a) Percentage increase............................................................................................................ ___________ % 

____________ 

(Initials)

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV
IRS Envelopes for Bi-Fold and Flat Products Page 22 of 37

2558-S (R1) (02/24)

SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City _________________________, State ____________

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges are 

specified to be a factor in determination of award. If no shipping point is indicated above, it will be deemed that the 

bidder has selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional 

shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________ calendar days. See 

Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

_____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in

exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all 

pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder 

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer Review_____________ Date ______________ Certifier __________________ Date

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV
IRS Envelopes for Bi-Fold and Flat Products Page 23 of 37

2558-S (R1) (02/24)

EXHIBITS 

EXHIBIT 1: E-20 (REV. 10-2006) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 24 of 37

2558-S (R1) (02/24)

EXHIBIT 2: E-44 (REV. 8-1996) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 25 of 37

2558-S (R1) (02/24)

EXHIBIT 3: E-44-B (REV. 10-2004) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 26 of 37

2558-S (R1) (02/24)

EXHIBIT 4: E-47 (REV. 8-1996) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 27 of 37

2558-S (R1) (02/24)

EXHIBIT 5: E-200-A (REV. 9-2017) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 28 of 37

2558-S (R1) (02/24)

EXHIBIT 6: E-207 (REV. 9-2003) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 29 of 37

2558-S (R1) (02/24)

EXHIBIT 7: E-209 (REV. 9-2003) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 30 of 37

2558-S (R1) (02/24)

EXHIBIT 8: E-212 (REV. 3-2009) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 31 of 37

2558-S (R1) (02/24)

EXHIBIT 9: E-213 (REV. 6-2009) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 32 of 37

2558-S (R1) (02/24)

EXHIBIT 10: E-214 (REV. 9-2021) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 33 of 37

2558-S (R1) (02/24)

EXHIBIT 11: E-215 (REV. 9-2021) ENVELOPE SPECIFICATION SHEET
IRS Envelopes for Bi-Fold and Flat Products Page 34 of 37

2558-S (R1) (02/24)

EXHIBIT 12: CARTON SHIPPING LABEL, FORM 6153 (REV. 3-2006) 
IRS Envelopes for Bi-Fold and Flat Products Page 35 of 37

2558-S (R1) (02/24)

EXHIBIT 13: IRS PALLET SPECIFICATIONS (REV. 1-2013)

Exception: Max Height 57”
IRS Envelopes for Bi-Fold and Flat Products Page 36 of 37

2558-S (R1) (02/24)

EXHIBIT 14: SAMPLE BOXES PALLET LABEL
IRS Envelopes for Bi-Fold and Flat Products Page 37 of 37

2558-S (R1) (02/24)

EXHIBIT 15: MONTHLY ORDER TRACKING REPORT