Program 2028‐S Revision One Term 02/01/2020 to 01/31/2021

TITLE: ScanningITEM NO DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST I. SCANNING, PACKING, AND DISTRIBUTION: Prices quoted shall include the

cost of all required materials and operations necessary, for the complete

scanning, the complete application of optical character recognition applied to

the raster file, indexing, packing, and distribution of the products listed in

accordance with these specifications.

(a) Producing a bitonal file, must be a minimum of 300 ppi (1‐bit bitonal; ITU‐T

group 4 compression).

(1) No Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 59900 0.06 3,594.0 $ 0 0.065 3,893.5 $ 0 0.035 

$ 

(2) Light Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 103275 0.06 6,196.5 $ 0 0.075 7,745.63 $ 0.045 4

$ 

(3) Medium Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 30983 0.08 2,478.6 $ 4 0.11 3,408.13 $ 0.065 

$ 

(4) Heavy Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 8262 0.124 $ 1,024.49 0.14 1,156.6 $ 8 0.085 

$ 

(5) Glass Work scanning; up to and including 8‐1/2 x 14", cost per page. 2066 0.18 371.88 $ 0.27 557.82 $ 0.25 

$ 

(6) Book Cradle scanning; up to and including 8‐1/2 x 14", cost per page. 2066 0.35 723.1 $ 0 0.99 2,045.3 $ 4 0.30 

$ 

(7) Oversize scan. Cost per square foot. 26823 0.30 8,046.9 $ 0 0.75 20,117.25 $ 0.25 

$ 

(b) Producing a gray‐scale raster file, must be a minimum of 300 ppi (8‐bit

grayscale).

(1) No Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 9983 0.06 598.98 $ 0.065 648.9 $ 0 0.035 

$ 

(2) Light Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 17213 0.06 1,032.7 $ 8 0.075 1,290.9 $ 8 0.045 

$ 

(3) Medium Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 5164 0.08 413.12 $ 0.11 568.0 $ 4 0.065 

$ 

(4) Heavy Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 1377 0.124 $ 170.75 0.14 192.78 $ 0.085 

$ 

(5) Glass Work scanning; up to and including 8‐1/2 x 14", cost per page. 344 0.18 61.92 $ 0.27 92.88 $ 0.25 

$ 

(6) Book Cradle scanning; up to and including 8‐1/2 x 14", cost per page. 344 0.35 120.4 $ 0 0.99 340.56 $ 0.30 

$ 

(7) Oversize scan. Cost per square foot. 4470 0.30 1,341.0 $ 0 0.75 3,352.5 $ 0 0.25 

$ 

(c) Producing a color raster file, must be a minimum of 300 ppi (24‐bit color).

(1) No Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 29950 0.06 1,797.0 $ 0 0.065 1,946.75 $ 0.035 

$ 

(2) Light Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 51638 0.06 3,098.2 $ 8 0.075 3,872.85 $ 0.045 

$ 

(3) Medium Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 15491 0.08 1,239.2 $ 8 0.11 1,704.01 $ 0.065 

$ 

(4) Heavy Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 4131 0.124 $ 512.24 0.14 578.3 $ 4 0.085 

$ 

(5) Glass Work scanning; up to and including 8‐1/2 x 14", cost per page. 1033 0.18 185.9 $ 4 0.27 278.91 $ 0.25 

$ 

(6) Book Cradle scanning; up to and including 8‐1/2 x 14", cost per page. 1033 0.35 361.55 $ 0.99 1,022.67 $ 0.30 

$ 

(7) Oversize scan. Cost per square foot. 13411 0.30 4,023.3 $ 0 0.75 10,058.25 $ 0.25 

$ 

JE Marketing Group 

170‐45501

Novitas Data

360‐66035 460‐86149

Technical Imaging 
(d) Producing a gray scale raster file for archival reproduction. Must have a

minimum of 8‐bit, 600 ppi grayscale.

(1) No Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 12758 0.275 3,508.45 $ 0.065 829.27 $ 0.20 

$ 

(2) Light Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 21263 0.325 6,910.4 $ 8 0.075 1,594.73 $ 0.22 4

$ 

(3) Medium Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 6379 0.325 2,073.1 $ 8 0.11 701.69 $ 0.24 

$ 

(4) Heavy Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 1701 0.614 $ 1,044.41 0.14 238.1 $ 4 0.26 

$ 

(5) Glass Work scanning; up to and including 8‐1/2 x 14", cost per page. 425 0.85 361.25 $ 0.27 114.75 $ 0.55 

$ 

(6) Oversize scan. Cost per square foot. 5522 0.35 1,932.7 $ 0 0.75 4,141.5 $ 0 0.45 

$ 

(e) Producing a color raster file for archival reproduction. Must have a minimum

of 24‐bit, 600 ppi color, RGB mode.

(1) No Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 5468 0.50 2,734.0 $ 0 0.065 355.42 $ 0.20 

$ 

(2) Light Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 9113 0.60 5,467.8 $ 0 0.075 683.48 $ 0.22 

$ 

(3) Medium Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 2734 0.60 1,640.4 $ 0 0.11 300.7 $ 4 0.24 

$ 

(4) Heavy Intervention scanning; up to and including 8‐1/2 x 14", cost per page. 729 0.75 546.75 $ 0.14 102.06 $ 0.26 

$ 

(5) Glass Work scanning; up to and including 8‐1/2 x 14", cost per page. 182 0.85 154.7 $ 0 0.27 49.1 $ 4 0.55 

$ 

(6) Oversize scan. Cost per square foot. 2367 0.35 828.45 $ 0.75 1,775.25 $ 0.45 

$ 

II. COPYING AND BLOW‐BACKS: Stock prices must be included in the run cost.

(a) Gray‐scale copying, up to and including 8‐1/2 x 11", cost per page. 7655 0.19 1,454.45 $ 0.14 1,071.7 $ 0 0.09 

$ 

(b) Gray‐scale copying, over 8‐1/2 x 11" up to and including 11 x 17", cost per 851 0.30 255.30 $ 0.35 297.85 $ 0.15 

$ 

(c) Color copying, up to and including 8‐1/2 x 11", cost per page. 3281 0.42 1,378.02 $ 0.49 1,607.69 $ 0.22 

$ 

(d) Color copying, over 8‐1/2 x 11" up to and including 11 x 17", cost per page. 365 0.55 200.75 $ 1.25 456.25 $ 0.22 

$ 

III. DISC AND EXTERNAL STORAGE DEVICES: Prices offered shall include the cost

of all required materials and operations necessary for the production of discs

and external storage devices in accordance with the specifications. Cost must

include burning files to the storage devices with the required file extensions,

and labeling each storage device in accordance with these specifications.

(a) Producing an OCR, disc with searchable files only. Cost must include a

standard, clear plastic slim‐line jewel case.

(1) DVD, single side, double layer, 8.5 gigabytes, cost per disc 30 18.00 540.0 $ 0 25.00 750.0 $ 0 15.00 

$ 

(2) CD, 700 MB, cost per disc 100 15.00 1,500.0 $ 0 25.00 2,500.0 $ 0 10.00 

$ 

(b) Duplication of either DVD or CD disc. Cost must include a standard, clear

plastic slim‐line jewel case.

(1) DVD, single side, double layer, 8.5 gigabytes, cost per disc 30 15.00 450.0 $ 0 25.00 750.0 $ 0 7.00 

$ 

(2) CD, 700 MB, cost per disc 100 10.00 1,000.0 $ 0 25.00 2,500.0 $ 0 5.00 

$ 

(c) Downloading files to external storage devices compatible with the agency's

computer platform. Cost will include downloading and storage devices.

(1) 16GB Flash drive, cost per flash drive. 6 25.00 150.0 $ 0 25.00 150.0 $ 0 24.00 

$ 
IV. ADDITIONAL OPERATIONS:

(a) Electronic Proofs. Cost per page. 8100 N/C $ ‐ 0.25 2,025.0 $ 0 N/C $ 

(b) Computer Time Work. Cost per hour. 18 45.00 810.0 $ 0 65.00 1,170.0 $ 0 35.00 

$ 

(c) Converting VHS tapes to a lossless compression file. Cost per video hour. 9 45.00 405.00 $ 65.00 585.00 $ 12.00 

$ 

CONTRACTOR TOTALS $ 72,738.13 $ 89,622.41 $ 50DISCOUNT 1% NET $ ‐ NET $ 

DISCOUNTED TOTALS 10 days 72,738.13 $ 30 days 89,622.41 $ 30 days 50

$ 

Reviewed by:__________

AWARDED
NOTICE OF RESOLICITATIONDecember 12, 2019

To Whom It May Concern:

Resolicitation for Program 2028S

See the revised specifications. Changes include change in Book Cradle scanningrequirements; change in dpi for text scanned separately from the images (see page 3 of the

specifications); file naming up to 30 characters; and change in term of the contract.Sincerely,Roland Whitehurst

Contracting Officer
Program 2028-S Revision One Page 1 of 18 

Specifications by FB 

Reviewed by RW 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 Seattle, Washington 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

 For the Procurement of 

Scanning 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 U.S. Department of Energy 

Bonneville Power Administration 

Portland, OR 

Single Award 

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Seattle WA time, on January 9, 

2020. 

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used 

in the manufacture of the products ordered under this contract must be located within a 25-mile radius of 

Portland, OR. 

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2020 and 

ending January 31, 2021, plus up to four (4) optional 12-month extension period(s) that may be added in 

accordance with the "Option to Extend the Term of the Contract" clause in Section 1 of this contract. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, 4735 E. Marginal Way South; Suite 1111; Seattle; Washington; 98134. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to 

the Seattle GPO, Fax No. (206) 764-6706. The Program Number (Program 2028S Revision One) and bid 

opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO 

Contract Terms, GPO Publication 310.2, as revised January 2018. Hand delivered bids are to be taken to: 

U.S. Government Publishing Office; 4735 E. Marginal Way South; Suite 1111; Seattle; Washington; 

98134, between the hours of 8:00 a.m. and 2:00 p.m., prevailing Pacific time, Monday through Friday. 

The contractor is to follow the submission instructions posted in the Bid Submission/Opening area. If 

further instruction or assistance is required, call (206) 764-3726. 

NOTE: BIDS RECEIVED AT 2:00 P.M. AND AFTER ON THE BID OPENING DATE 

SPECIFIED ABOVE WILL NOT BE CONSIDERED FOR AWARD. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages 

of SECTION 4. – SCHEDULE OF PRICES. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders 

are cautioned to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contractpricing

For information of a technical nature, contact Felicia Buchko at 206-764-3726 or infoseattle@gpo.gov. 
Program 2028-S Page 2 of 18 

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SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance 

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 

8-02)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap.pdf.

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced 

with the June 2008 clause found at https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractdisputes.pdf. 

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - 

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective 

bidders should carefully read this publication as the applicable terms within become an integral part of this 

contract. The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-andstandards along with a list of major revisions. 

SUBCONTRACTING: Subcontracting will not be permitted in part or whole in any aspect for the 

production of work placed against this contract. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level IV. 

 (b) Finishing (item related) Attributes -- Level IV. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Government furnished material or 

 approved proof 

Document Scanning 100% accuracy rate 

Optical Character Recognition (OCR) scanning a minimum of 98% accuracy rate 

 
Program 2028-S Page 3 of 18 

Scanning

All scanning must be in accordance with the Federal Agencies Digitization Guidelines Initiative (FADGI): 

FADGI September 2016 Technical Guidelines for Digitizing Cultural Heritage Materials, Creation of 

Raster Image Files. Bound Volumes: General Collection Standard. 

Three Star (300 ppi, 8 or 16 bit). 

Some documents will require text to be scanned separately from the images at 600 dpi; the charts and 

images are scanned at 300 dpi and descreened. The two files are then placed in a layout program to 

recreate the printed product. 

SCANNER IMAGING PERFORMANCE AND MONITORING: Scanner performance and 

consistency during production shall be evaluated daily prior to scanning by the contractor with the DICE 

Device Level Target (available as the Golden Thread target from Image Science Associates). Contractor is 

responsible for obtaining targets and evaluation software. 

If scanner performance drops below the required minimum FADGI level specified, the contractor shall stop 

all scanning and address the deficiency. Failure by the contractor to address the deficiency may require the 

contractor to re-scan documents at no expense to the Government. No extra time can be allowed for this 

re-scanning; such operations must be accomplished within the original production schedule allotted in the 

specifications. 

Contractor shall capture a digital image of the DICE Device Level Target for each scanner being used at 

the start of each day’s production and provide the file(s) to the agency. Additionally, if any changes are 

made to the scanner(s) (e.g., maintenance, calibration, and/or repair), the contractor shall capture digital 

images of the targets prior to scanning and provide them to the agency. In the event of an issue identified 

by the ordering agency, the ordering agency will provide the files to the GPO for evaluation. 

SECURITY: The contractor shall take all necessary precautions to insure against loss of forms, 

negatives, or other reproducibles at any time prior to delivery by him to a transportation agent or delivery 

to destination. 

The contractor must have a security controlled storage area to store all Government furnished documents 

and copies. Proper control and handling must be maintained at all times to prevent any information or 

materials required to produce the product ordered under these specifications from falling into 

unauthorized hands. 

The contractor must be able to sign and adhere with the following Security Agreement if required: 

The undersigned vendor agrees to all standards and conditions set forth in this Security Agreement. 

1. Documents and/or items received by the vendor could be rare/irreplaceable and must be properly 

safeguarded. When documents and/or items are not being copied, they will be securely stored in a 

location which will preclude unauthorized access. 

2. Individuals having access to documents and/or items during pick-up, duplication, counting, assembly, 

delivery, etc., are to be properly notified by the vendor and cautioned to preclude loss, theft, or 

destruction. 

3. All documents and/or items received by the vendor must be returned to the agency, or other locations 

as specified at time of service request, in the same condition as when received. This includes 

reassemble in stacks, binders, sets, folders, etc., if disassembly was required during duplication. 

 
Program 2028-S Page 4 of 18 

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SECURITY WARNING: It is the contractor’s responsibility to properly safeguard personally identifiable 

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of 

any loss of personally identifiable information. PII is “information which can be used to distinguish or trace 

an individual’s identity, such as their name, social security number, biometric records, etc., alone, or when 

combined with other personal or identifying information which is linked or linkable to a specific individual, 

such as date and place of birth, mother’s maiden name, etc.” (Ref.: OMB Memorandum 07-16.) Other 

specific examples of PII include, but are not limited to: 

(a) Personal identification number, such as passport number, driver’s license number, taxpayer 

identification number, or financial account or credit card number; 

(b) Address information, such as street address or personal email address; and, 

(c) Personal characteristics, including photographic image (especially of face or other 

distinguishing characteristic), fingerprints, handwriting, or other biometric image or template 

data (e.g., retina scans, voice signature, facial geometry). 

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system 

whereby materials used to perform the contract are manufactured and/or stored (e.g. while awaiting 

distribution or disposal) so as to ensure against theft and/or the unauthorized possession of the materials. 

Contractor is cautioned that Government provided information shall not be used for non-government 

business. Specifically, Government information shall not be used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

1. The plan shall contain at a minimum how government files (data) will be secured to prevent 

disclosure to a third party prior to and after termination of contract; 

2. Explain how all accountable materials will be handled throughout all phases of production; 

3. How the disposal of waste materials will be handled; and, 

4. How all applicable Government-mandated security/privacy/rules and regulations as cited 

in this contract shall be adhered to by the contractor and/or subcontractor(s). 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

 
Program 2028-S Page 5 of 18 

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The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination 

of responsibility by the Government. Failure to provide the requested information in the time specified by 

the Government may result in the Contracting Officer not having adequate information to reach an 

affirmative determination of responsibility. 

PREAWARD TEST: The Contracting Officer, at his option, may require the prospective contractor to 

run a test order (not to exceed 100 sheets or pages) when supplied with the Government Furnished Materials 

as described within these specifications. There will be no cost to the Government for this test. If, in the 

opinion of the Contracting Officer, the pre-award test, does not meet or exceed the Specified Standards 

found in the QUALITY ASSURANCE LEVELS AND STANDARDS, and proper handling of the 

Government Furnished Materials is not demonstrated, the contractor may be declared non-responsible. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend 

the term of this contract for a period of 12 months by written notice to the contractor not later than 30 days 

before the contract expires. If the Government exercises this option, the extended contract shall be 

considered to include this clause, except, the total duration of the contract may not exceed 5 years as a result 

of, and including, any extension(s) added under this clause. Further extension may be negotiated under the 

"Extension of Contract Term" clause. See also "Economic Price Adjustment" for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to 

the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The 

first period will extend from (date), and the second and any succeeding period(s) will extend for 12 months 

from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from 

the 12-month interval ending three (3) months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval 

ending (insert the date that is 3 months prior to the beginning of the contract), called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

 
Program 2028-S Page 6 of 18 

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The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall 

apply the percentage increase or decrease against the total price of the invoice less reimbursable postage 

or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic 

price adjustment clause. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual print order for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from February 1, 2020 through January 31, 2021 

plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject 

to the terms and conditions of the contract. The contract shall control in the event of conflict with any print 

order. A print order shall be "issued" upon notification by the Government for purposes of the contract 

when it is electronically transmitted or otherwise physically furnished to the contractor in conformance 

with the schedule. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates 

only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the 

Government's requirements for the items set forth herein do not result in orders in the amounts or 

quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment under 

this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the 

items set forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit 

on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract. 

 
Program 2028-S Page 7 of 18 

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If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure 

this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the "Ordering" clause 

of this contract. 

FACSIMILE BIDS: Facsimile bids are permitted. 

 (a) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or 

withdrawal of a bid that is transmitted to and received by the Government via electronic equipment that 

communicates and reproduces both printed and handwritten material. 

 (b) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at 

the place and by the time specified in the solicitation. 

 (c) Facsimile bids that fail to furnish required representations or information or that reject any of the 

terms, conditions, and provisions of the solicitation will be excluded from consideration. 

 (d) Facsimile bids must contain the required signatures. 

 (e) The Government reserves the right to make award solely on the facsimile bid. However, bidders 

agree to promptly submit the complete original signed bid. 

 (f) Submit facsimile bid to FAX No. (206) 764-6706, one bid per facsimile. 

 (g) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any 

failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, the 

following: 

 (1) Receipt of garbled or incomplete bid. 

 (2) Availability or condition of the receiving facsimile equipment. 

 (3) Incompatibility between the sending and receiving equipment. 

 (4) Delay in transmission or receipt of bid. 

 (5) Failure of the bidder to properly identify the bid. 

 (6) Illegibility of bid. 

 (7) Security of bid data. 

 
Program 2028-S Page 8 of 18 

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 SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of scanning of pages and engineering drawings, 

requiring such operations as OCR scanning, disassembling – reassembling of camera copy, indexing, 

copying, packing and delivery. Documents will be scanned with a universal file extension, including TIFF, 

PDF and JPG files, normally at a 10:1 ratio. All scanning will be true optical resolution, interpolating to a 

higher resolution will not be permitted. 

Due to the nature of scanning services there may be services and products that this contract does not cover. 

In the event that the agency places an order that requires services or products not covered under this contract 

it will be the responsibility of the contractor to contact the Government Publishing Office, Seattle Regional 

Office, with the cost on those items not covered to establish cost prior to invoicing. Invoicing for products 

or services not covered under the terms of the contract prior to establishing cost may result in no payment 

on those items. Under no circumstance will the contractor stop work due to payment issues. 

INVOICING: Due to the nature of the work, the quantity, page count and extent of preparation will not be 

known on some orders until after the work is complete. Therefore, the contractor will be required to submit 

an itemized invoice to the ordering agency. The ordering agency will sign off and date the provided invoice. 

This will be the invoice used when submitting information to the GPO financial management department 

for payment. 

TITLE: Scanning 

FREQUENCY OF ORDERS: Approximately 27 orders per year. 

PAGES: Approximately 15,000 pages in an order. 

Approximately 60% of pages will be black/bitonal; approximately 10% of pages will be gray-scale, 

approximately 30% will be color. 

QUANTITY: Most orders will require the production of one or two storage devices (discs or flashdrives) 

per order. 

TRIM SIZES:

Page: Up to and including 8-1/2 x 14” 

Oversize: Over 8-1/2 x 14” up to and including 34 x 44”, with an average size of 11 x 17” 

Compact Disc: 4.72” in diameter 

VHS: Average play time per tape is 90 minutes 

GOVERNMENT TO FURNISH: 

Hard copy documents may be furnished including, but not limited to, 2-sided GBC bound; blueprints; bound 

books; checks; envelopes; faxes; fold-ins; forms (8.5 x 11”); half pages; maps; mimeograph; newspapers; 

non-standard sizes; oversized documents (documents over 11 x 17”); photos; receipts; sticky notes; bound 

in folders; folded products; paper clipped; sticky notes affixed; stapled; VHS. 

Contractor will be required to separate each page for scanning/conversion. 

Content includes single-sided; double-sided; black only; carbon copies; color; embossed image; grayscale; 

hand-written; laser print; line-work; photocopies; text; typewritten. 

 
Program 2028-S Page 9 of 18 

Scanning

Documents may be fragile; have edges frayed; be of good quality originals; be of poor quality originals; 

yellowed. 

A wide variety of documents could include, but is not limited to, old and/or brittle originals that must be 

handled with care; carbon copy; carbonless copy; colored paper; plain white paper; tracing paper; onion 

skin; thermal paper. 

Oversize documents of various types and sizes, to include Size “E” engineering drawings; 34 x 44”. 

Old and out of print books that will require individual special handling to insure the integrity of the binding 

and text pages. 

Documents are usually stored in storage boxes. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy 

or film or in electronic files, must not be on finished product. 

Due to the sensitivity of the Government furnished materials, all pick-up and return of Government 

furnished materials must be prepared and transmitted in a secure manner which prevents loss, theft, or 

unauthorized access. See Security. 

GPO Form 905 for shipping container labels. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government 

to Furnish”, necessary to produce the product in accordance with these specifications. 

The contractor will host a website with secure FTP service using either Secure Sockets Layer (SSL) or 

Transfer Layer Security (TLS) encryption. The servers must be redundant and located in a secure locked, 

climate controlled, fire-resistant facility. This website must allow the agency to post and retrieve 

Government Furnished Materials and print proofs from the site when required. 

WARNING: All media provided by the Government, and duplicates made by the contractor or his 

representatives, must be kept accountable and under reasonable security to prevent their unauthorized 

release. Disks are not to be duplicated in whole or part for any other purpose than to create material to be 

used in the performance of this contract. All duplicate media shall be degaussed or securely overwritten 

and any printouts and nonerasable media shall be destroyed by the contractor. 

DISK MANUFACTURING: CD and DVD discs produced under this contract shall be in conformance 

with standards set by the ISO. Discs are 120mm (4.72”) in diameter, single sided with highly reflective 

metal layer sealed with a protective lacquer. 

METALIZING: The reflective layer shall be completely sealed with lacquer on both the inner and outer 

edges of the disc. 

PRINTING/COPYING: 

Copying/Blowbacks: Approximately 3% of orders will require printing. Clear sharp reproduction is 

required. A minimum of 600 dpi for grayscale and color images. Both color and gray-scale copying 

reproduction must be with no appreciable shift or drift in color from the Government furnished materials. 

Approximately 90% of printing will have a trim size up to and including 8.5 x 11” trim size, and 

approximately 10% of printing will have a trim size over 8.5 x 11” up to and including 11 x 17”.

 
Program 2028-S Page 10 of 18 

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Print the face of each disc in black, per the agencies’ instructions. Paper labels will not be acceptable. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the "Government Paper Specification 

Standards No. 12" dated March, 2011. http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any 

order printed on paper the color of which, in his opinion, materially differs from that of the color specified. 

White Bond, basis size 17 x 22”, basis weight 20 lbs. per 500 sheets, must be equal to JCP Code G10. 

DOCUMENT PREPARATION: 

Contractor may disassemble the furnished document before scanning. 

Contractor may not remove binding before scanning. 

The contractor will be required to inspect all documents to determine their suitability for scanning. If 

contractor determines that any document is unsuitable, contractor to contact the agency.

Some pages may consist of less than ideal imagery for OCR and may require image enhancement. 

The documents may require the removal and replacement of staples, paper clips, and rubber-bands. 

Contractor must exercise reasonable care to ensure that the integrity of the material is preserved. Where 

materials are stapled, or otherwise fastened or bound, care must be used in taking the materials apart to 

ensure that part of the document is not obliterated or that the authenticity of the document becomes 

questionable. 

After scanning, the contractor is required to re-assemble furnished documents in the same order or manner 

as received. 

SCANNING AND CONVERSION: Various resolutions and various DPI’s will be required. For the 

purpose of these specifications the following definitions will define PPI and DPI.

PPI – Pixels Per Inch. A measure of image resolution when the image is captured on a scanner. 

DPI – Dots Per Inch. A measurement of output device (printer or image setter) resolution. 

The contractor will be required to produce a raster file. 

Contractor shall scan all documents as furnished (i.e., black only documents in black only (bitmap); 

grayscale only documents in grayscale; color documents in color). For color documents, the color mode to 

be RGB, CMYK as indicated by the agency. 

Scan Resolution: compression requirements will be indicated on the print order. 

Scan bitonal at 300 pixels per inch [ppi] (1-bit bitonal; ITU-T group 4 compression) 

Scan grayscale at 300 ppi (8-bit grayscale), files will be created with no compression or compression. 

Scan color at 300 ppi (24-bit color), files will be created with no compression or compression. 

 
Program 2028-S Page 11 of 18 

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Some orders will require archival reproduction at 600 ppi. Resolution will be indicated on the print order. 

Grayscale at 8-bit, grayscale, files will be created with no compression or compression. 

Color at 24-bit, RGB mode, files will be created with no compression or compression. 

Contractor is required to contact the agency if the instructions on the 2511 (Print Order) are unclear 

regarding scanning resolution (ppi), printing resolution (dpi), or compression requirements. 

Oversize documents will be scanned at a suitable ppi, normally with a *.PDF file extension. Some oversize 

documents may require OCR. 

Contractor is to use a scanning alignment target. 

When indicated on the print order two different file formats for each document scanned will be required. 

Multi-page TIFFs specified for multi-page document scans and OCR Searchable PDF/A. 

Simple file naming, up to 30 characters, will be required of all scans. 

Original materials to be returned intact and in original condition. Remove any sticky notes on documents 

prior to scanning and then replace them to their original positions when scanning is complete. Rebind 

documents using same binding materials as when presented for scanning, unless otherwise instructed by 

the agency. 

The level of handwork intervention required for scanning the furnished document(s) is specified below: 

No Intervention: Approximately 29% of the total furnished source materials that shall be ready to be 

inserted into the automated document scanner requiring no deconstruction. (For example, looseleaf 

documents that are all one size.) 

Light Intervention: Approximately 50% of the total furnished source materials that shall require slight 

deconstruction before being inserted into the automatic document scanner. (For example, all one standard 

size documents that are rolled, stapled, or paper clipped.) 

Medium Intervention: Approximately 15% of the total furnished source materials that shall require 

moderate deconstruction before being inserted into the automatic document scanner and consist of light 

intervention. (For example, documents of various standard sizes; may include folder tabs and/or tab 

dividers; sticky notes to be removed and replaced.) 

Heavy Intervention: Approximately 4% of the total furnished source materials that shall require difficult 

deconstruction before being inserted into the automatic document scanner and consist of light and/or 

medium intervention. (For example, documents of various standard sizes; may include pages that are 

folded, torn, or stuck together.) 

Glass Work: Approximately 1% of the total furnished source materials that consist of originals that can 

only be scanned manually on the scanner glass and may include, but are not limited to, receipts, half-pages, 

envelopes, onion skin or thermal facsimile paper, odd-sized originals, checks, permanently bound books, 

two-sided spiral bound publications, computer forms that cannot automatically feed, and extremely poor 

quality originals that require extensive handling and analysis on a page-by-page basis. 

Book Cradle Scanning: Approximately 1%. Use an over-head book scanner and a book-cradle for scanning 

documents with case binding or perfect binding to remove gutter and margin distortion. At the request of 

the agency some orders will allow the spine of publication(s) to be cut off, allowing auto-feeding. Other 

publications will not allow the spine to be removed, thus requiring the above described book scanner with 

a minimum 300 ppi optical resolution capability. 
Program 2028-S Page 12 of 18 

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DOCUMENT CLEAN-UP: 

Contractor will be responsible for the following image clean-up requirements: Contractor to straighten 

image(s) that are furnished skewed; Contractor to crop image(s) as specified; Contractor to despeckle 

image(s); Contractor to redact data as specified. 

Saved files are to be optimized for Web viewing, read-only, high-resolution printing, low-resolution 

printing. 

If requested by the agency Contractor to compress files following agency’s requirements. 

Contractor to follow agency instructions regarding file naming convention. 

The viewer image retrieval indexing will be indicated by the agency. 

The scanned items must be OCR / search-able compliant. The scanned documents must be converted using 

Optical Character Recognition (OCR). The OCR target format is PDF Image Only, PDF Image + text, PDF 

Normal, MS Word, etc. 

Scanned/converted documents are to be text-searchable. 

Contractor to return scanned/converted documents as a indicated on print order including single page PDF, 

multiple page PDF, single page TIF, single page JPG. 

Contractor shall save final files to CD, DVD, thumb drive. 

If requested by the agency the Contractor to furnish blowback copies of the saved files. Copies are to be 

output as indicated on the print order, including black only, grayscale, color. 

COMPUTER TIMEWORK: 

Can consists of image post processing and zoning required by the ordering agency. 

Zoning: Complex formatting such as, cross-column headings, tables, footnotes, mathematical symbols, text 

wrapped around images, etc., may require text blocks to be delineated so that OCR can interpret the 

arrangement properly. 

Image Post Processing: De-speckle, de-skew, cropping and rotation and blank backside removal and 

adjustments for tonal balance in the case of images from photographic materials. 

Some orders may require the contractor’s plant to provide a qualified technician and computer workstation 

allowing the agency representative to view and instruct the technician on needed contrast signal, resolution, 

and color balance targets per scan. This requirement of the contract will be invoiced as computer timework. 

Timework will be rounded up to closest 15-minute increments. Prior to work, the contractor will be 

required to inform the agency of the approximate time required. 

POST OCR PROCESSING: The contractor will be required to use a software application that identifies 

unrecognized character strings; and/or a standard spelling checker; and/or visual comparison against the 

orginal(s). 

 
Program 2028-S Page 13 of 18 

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The resulting optical character recognition output must have an accuracy rate of 98% and will be burned to 

compact disc with a variety of extensions, including but not limited to: *.TXT; *.DOC; *.WPD; *.JPG; 

*.PDF or *TIFF. Text pages and documents that are to be searchable only, will normally have a *.PDF 

extension with an OCR “overlay”. Text pages and documents that are to be searchable and editable will 

normally have one of the three extensions: *.TXT, *.DOC or *.WPD. 

PROOFS: At agency request contractor to submit one electronic proof (for content only). Proof will be 

evaluated for accuracy in searchability, text flow, and image position. 

Submit proof to agency via email or contractor’s SFTP site at the option of the ordering agency. Contact 

agency to confirm receipt of proofs. 

Contractor must not produce final production discs prior to receiving an “ok to produce”. 

PACKING: Suitable. 

LABELING AND MARKING (Package and/or Container label): Use GPO Form 905 to mark all shipping 

containers. 

DISTRIBUTION: Deliver f.o.b. destination to: Areas within a 25 mile radius of Portland, OR. No third 

party courier, the contractor must pickup and deliver the Government Furnished Materials and finished 

discs to the agency. 

Upon completion of each order, all originals must be returned to the ordering Department in original 

condition. All expenses incidental to picking up of Government furnished materials, returning materials, 

and furnishing sample copies must be borne by the contractor. 

When approved by the agency, the contractor may use third party couriers when shipping outside of 25 

mile radius from Portland, OR. Contractor must receive written approval from the agency prior to using 

third party couriers. Contractor will be reimbursed for shipping outside of the 25 mile radius of Portland by 

submitting shipping receipts with their invoice. Contractor must provide copies of all shipping 

documentation / shipping receipts when submitting billing invoice to GPO. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent 

to the agency and to infoseattle@gpo.gov. Call the agency to confirm receipt of documentation. The 

subject line of this message shall be “Distribution Notice for PROGRAM 2028S”, and the applicable 

PRINT ORDER number. The notice must provide all applicable tracking numbers, shipping method, and 

Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon 

agency request. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any 

job prior to receipt of the individual print order (GPO Form 2511). Schedule starts the day of notification 

of the availability of the Print Order and the Government Furnished Material. 

Furnished Material must be picked up from and delivered to the ordering agency. 

Proof will be held up to 1 workday. 

The size and complexity of the order will determine the delivery schedule. Normally within 10 to 15 

workdays from the time the ordering department notifies the contractor that Government furnished 

materials are available for pickup. The ship/deliver date indicated on the print order is the date products 

ordered must be delivered to the destination(s) specified. 

 
Program 2028-S Page 14 of 18 

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 SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" 

to the following units of production which are the estimated requirements to produce 12 months’ work 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the 

volume of work which may be ordered for the term of this contract. 

The following item designations correspond to those listed in the "Schedule of Prices". 

I. (a) (1) 59900 

(2) 103275 

(3) 30983 

(4) 8262 

(5) 2066 

(6) 2066 

(7) 26823 

(b) (1) 9983 

 (2) 17213 

 (3) 5164 

 (4) 1377 

 (5) 344 

 (6) 344 

 (7) 4470 

(c) (1) 29950 

 (2) 51638 

 (3) 15491 

 (4) 4131 

 (5) 1033 

 (6) 1033 

 (7) 13411 

(d) (1) 12758 

 (2) 21263 

 (3) 6379 

 (4) 1701 

 (5) 425 

 (6) 5522 

(e) (1) 5468 

 (2) 9113 

 (3) 2734 

 (4) 729 

 (5) 182 

 (6) 2367 

II. (a) 7655 

(b) 851 

 (c) 3281

 (d) 365

III. (a) (1) 30 

(2) 100 

(b) (1) 30 

 (2) 100 

(c) (1) 6 

IV. (a) 8100 

(b) 18 

 (c) 9

 
Program 2028-S Page 15 of 18 

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 SECTION 4.- SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance 

with these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, 

or alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to 

the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such 

action would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

I. SCANNING, PACKING, AND DISTRIBUTION: Prices quoted shall include the cost of all 

required materials and operations necessary, for the complete scanning, the complete application 

of optical character recognition applied to the raster file, indexing, packing, and distribution of the 

products listed in accordance with these specifications.

(a) Producing a bitonal file, must be a minimum of 300 ppi (1-bit bitonal; ITU-T group 4 compression).

(1) No Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(2) Light Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(3) Medium Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(4) Heavy Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(5) Glass Work scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(6) Book Cradle scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(7) Oversize scan. Cost per square foot. $____________

(b) Producing a gray-scale raster file, must be a minimum of 300 ppi (8-bit grayscale).

(1) No Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(2) Light Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(3) Medium Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(4) Heavy Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(5) Glass Work scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(6) Book Cradle scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(7) Oversize scan. Cost per square foot. $____________

 _________ 

 Initials 

 
Program 2028-S Page 16 of 18 

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(c) Producing a color raster file, must be a minimum of 300 ppi (24-bit color). 

(1) No Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(2) Light Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(3) Medium Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(4) Heavy Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(5) Glass Work scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(6) Book Cradle Scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(7) Oversize scan. Cost per square foot. $____________

(d) Producing a gray scale raster file for archival reproduction. Must have a minimum of 8-bit, 600 ppi 

grayscale. 

(1) No Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(2) Light Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(3) Medium Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(4) Heavy Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(5) Glass Work scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(6) Oversize scan. Cost per square foot. $____________

(e) Producing a color raster file for archival reproduction. Must have a minimum of 24-bit, 600 ppi color, 

RGB mode.

(1) No Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(2) Light Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(3) Medium Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(4) Heavy Intervention scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(5) Glass Work scanning; up to and including 8-1/2 x 14”, cost per page. $____________

(6) Oversize scan. Cost per square foot. $____________

II. COPYING AND BLOW-BACKS: Stock prices must be included in the run cost. 

(a) Gray-scale copying, up to and including 8-1/2 x 11”, cost per page. $____________

(b) Gray-scale copying, over 8-1/2 x 11” up to and including 11 x 17”, cost per page. $____________

(c) Color copying, up to and including 8-1/2 x 11”, cost per page. $____________

(d) Color copying, over 8-1/2 x 11” up to and including 11 x 17”, cost per page. $____________

 _________ 

 Initials 

 
Program 2028-S Page 17 of 18 

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III. DISC AND EXTERNAL STORAGE DEVICES: Prices offered shall include the cost of all 

required materials and operations necessary for the production of discs and external storage devices 

in accordance with the specifications. Cost must include burning files to the storage devices with 

the required file extensions, and labeling each storage device in accordance with these 

specifications.

(a) Producing an OCR, disc with searchable files only. Cost must include a standard, clear plastic slim-line 

jewel case. 

(1) DVD, single side, double layer, 8.5 gigabytes, cost per disc $____________

(2) CD, 700 MB, cost per disc $____________

(b) Duplication of either DVD or CD disc. Cost must include a standard, clear plastic slim-line jewel case. 

(1) DVD, single side, double layer, 8.5 gigabytes, cost per disc $____________

(2) CD, 700 MB, cost per disc $____________

(c) Downloading files to external storage devices compatible with the agency’s computer platform. Cost 

will include downloading and storage devices.

(1) 16GB Flash drive, cost per flash drive. $____________

IV. ADDITIONAL OPERATIONS: 

(a) Electronic Proofs. Cost per page. $____________

(b) Computer Time Work. Cost per hour. $____________ 

(c) Converting VHS tapes to a lossless compression file. Cost per video hour. $____________ 

 _________ 

 Initials 

 
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SHIPMENT(S): Shipments will be made from: City __________________, State ______ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for 

any additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the 

bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, 

delivered at the designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations 

as required by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or 

mail, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including 

initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder 

___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 _____________________________________________________________________________________ 

(Street Address) 

 _____________________________________________________________________________________ 

(City – State – Zip Code) 

By __________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ____________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email)