Prog: 628-S

Title: Braille Publications

Agency: Department of Education (Federal Student Aid)

Term: Beginning 02.01.16 and ending 01.31.17

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST

I. BRAILLE TRANSCRIPTION, DUPLICATION, AND

BINDING:

(a) Control Copy.............per Braille page............... 187 0.75 140.25 0.60 112.20

(b) Braille Transcribing.............per Braille page......

(1) Makeready and/or Setup 187 11.00 2,057.00 9.00 1,683.00

(2) Running Per 100 Copies 2417 6.00 14,502.00 4.60 11,118.20

II. PRINTING:

Complete Cover.............................................

(1) Makeready and/or Setup 5 75.00 375.00 68.00 340.00

(2) Running Per 100 Copies 70 25.00 1,750.00 20.00 1,400.00

III. PACKING AND DISTRIBUTION:

Packing and sealing shipping containers............

......................per container............................ 141 2.00 282.00 1.10 155.10

IV. ADDITIONAL OPERATIONS:

Production of Braille-coded disk (digital 

deliverable).............per disk............................ 5 15.00 75.00 5.00 25.00

CONTRACTOR TOTALS 19,181.25 14,833.50

DISCOUNT 0.00% 0.00 0.00% 0.00

DISCOUNTED TOTALS 19,181.25 14,833.50

AWARDED

CLOVERNOOK CTR. BLIND

Cincinnati, OH

CURRENT CONTRACTOR

CLOVERNOOK CTR. BLIND

Page 1 of 1
WASHINGTON, DC

www.gpo.gov 

January 22, 2016 

AMENDMENT NO.1 RE: PROGRAM 628-S SPECIFICATIONS AMENDED 

Bid opening date is extended from January 25, 2016, to January 29, 2016. 

Remainder of specifications same. Acknowledge on bid or amend bid by letter to U.S. Government Publishing Office -- 

Bid Section, -- Room C-161, Stop: PPSB, -- Washington, DC 20401, M/F: Program number, bid opening time and date. 

Failure to acknowledge receipt of this amendment, by amendment number, prior to bid opening time, may be reason for bid 

being judged nonresponsive. 

Authorized by: 

YVETTE VENABLE-BROOKS 

Customer Services 

Written by: bm 
Program 628-S Page 1 of 12 

Specifications by BEM 

Reviewed by MRN 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Braille Publications 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Education 

(Federal Student Aid) 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2016 and ending January 

31, 2017 plus up to four (4) optional 12-month extension periods that may be added in accordance with the "OPTION 

TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on January 25, 2016. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation, or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: PPSGB, 732 North Capitol Street, NW, Washington, D.C. 20401. 

 Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The Program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised June, 2001. Hand 

delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours 

of 8:00 a.m. and 4:00 p.m., prevailing Eastern Time, Monday through Friday. Contractor is to follow the instructions 

in the Bid Submission/Opening area. If further instruction or assistance is required, call (202) 512-0526. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=DC 

For information of a technical nature, call Bernice Mack on (202) 512-1239 or email bmack@gpo.gov. 
Braille Publications Page 2 of 12 

628-S (1/17) 

SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf

In addition, the following documents and publications shall also apply. NOTE: In the event of conflict between the 

documents and publications referenced herein and the content of this specification, the content of this specification 

shall be considered a superseding requirement. 

Instruction Manual for Braille Transcribing, National Library Service for the Blind and Physically 

Handicapped (most recent edition). 

English Braille American Edition (1994 or most recent edition). 

The Nemeth Braille Code for Mathematics and Science Notation (most recent edition). 

Revised International Manual of Braille Music Notation (1997 or most recent edition). 

Guidelines for Mathematical Diagrams, Braille Authority of North America (BANA) (most recent edition). 

SUBCONTRACTING: Subcontracting will not be permitted. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level IV. 

(b) Finishing (item related) Attributes -- Level IV. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I 

(b) Destructive Tests - Special Inspection Level S-2 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Average Type Dimension, 

 Electronic Media/Camera Copy/Manuscript 
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628-S (1/17) 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM" 

clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the Economic Price Adjustment for that entire next period. Pricing adjustments under 

this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from February 1, 2016 to January 31, 2017 and the second period will extend for 12 months from the end 

of the preceding period, except that the length of the final period may vary. The first day of the second period will be 

the effective date of the Economic Price Adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer 

Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The Economic Price Adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the Variable Index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending October 31, 2015 called the Base 

Index. The percentage change (plus or minus) of the Variable Index from the Base Index will be the Economic Price 

Adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract Modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase 

or decrease against the total price of the invoice less reimbursable postage or transportation costs and separately 

adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO Jacket Number will be assigned and 

a Purchase Order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual "print order" for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the right 

to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor's representatives 

at the U.S. GPO, Washington, DC, immediately after award. 
Braille Publications Page 4 of 12 

628-S (1/17) 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from February 1, 2016 through January 31, 2017 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

"issued" for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise furnished 

to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated," it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on Page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders that provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract. 

Immediately upon completion of a print order, the contractor shall submit an itemized statement of billing to: U.S. 

Department of Education, Federal Student Aid, Attn: Pat Treichel, 830 1st Street, NE, Room 31G4, Union Center 

Plaza, Washington, DC 20002. 

Itemized statement of billing will be examined and certified by the orderng agency as to the correct number of final 

Braille pages on the billing. After agency certification, vouchers will be submitted to the U.S. Government Publishing 

Office for payment. 

A copy of the Government-furnished certificate must accompany the invoice sent to U.S. Government Publishing 

Office, financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing 

the invoice. 
Braille Publications Page 5 of 12 

628-S (1/17) 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of Braille publications and require such operations as Braille page 

duplication, ink printing, binding, packing, and distribution. 

TITLE: Braille Publications. 

FREQUENCY OF ORDERS: Approximately 3 to 6 orders per year. 

QUANTITY: Approximately 250 to 2,000 copies per order. 

NUMBER OF PAGES: The majority of orders will require transcribing from approximately 1 to 50 Government 

furnished pages of typewritten manuscript and/or an electronic file into Braille pages. 

FINISHED SIZE: Braille books shall not exceed 11" in height and 11-3/4" in width. 

GOVERNMENT TO FURNISH: Camera copy or typewritten manuscript copy to be utilized for ink printing of 

Cover 1. Material to be transcribed and/or converted into Braille from any combination of the following materials: 

typewritten manuscript or electronic media. 

Electronic Media will be furniched as follows: 

Platform: IBM (or compatible) with Windows 7. 

Storage Media: High-density 3-1/2" disks, CD-ROM. 

Software: Adobe PageMaker, InDesign, Microsoft Word 2010, WordPerfect, or Adobe Acrobat. 

Files will be provided in native, EPS, TIFF and/or PDF format. 

NOTE: All Government software upgrades (for specified applications) which may occur 

during the term of the contract, must be supported by the contractor. 

Font: All printer and screen fonts will be furnished embedded as applicable 

The contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract. 

Additional Information: 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications 

A Visual of composite color or black/white laser generated page proofs will be provided. Laser printouts of each page 

contained on the furnished disk. 

GPO Form 952 (Desktop Publishing - Disk Information). 

Distribution list. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried on the copy or in the electronic files, must not print on the finished product. 
Braille Publications. Page 6 of 12 

628-S (1/17) 

EXHIBITS: The facsimiles of sample pages shown as EXHIBITS A through E are representative of the requirements 

which will be ordered under this contract. However, it cannot be guaranteed that future orders will correspond exactly to 

these exhibits. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT TO 

FURNISH," necessary to produce the products in accordance with these specifications. 

BRAILLE TRANSCRIPTION: Transcribing and reproduction will be required as ordered. 

The contractor will be required to transcribe pages furnished as manuscript or an electronic files to Braille Grade II. 

Tables and Charts: Contractor is to use appropriate formatting for tables and charts, including 

paragraph formatting. 

Text Matter: The text matter to be transcribed will be described as "simple" when it contains 

straightforward composition (textual matter) and "complex" when it contains 

extensive editing (tables, charts, forms, and graphics, or a combination thereof). 

NOTE: When a single page within the print text repeats the title of the document and/or 

the section number and title, this shall be omitted from the Braille transcription. 

Columns: When columns fit on one page, they will be separated, where space permits, by leader 

dots (dot 5) for easy tracing by the reader. But, if space does not permit, columns shall 

be separated by at least 2 spaces. 

When material has too many columns to fit on one Braille page, columns will be written 

in linear form and not on facing pages. Column I will begin at the margin followed by a 

colon, each succeeding column will be followed by a semicolon, and carryover lines 

will begin two spaces from the margin. 

Column headings shall only be given on the first page of columnar material, not on 

succeeding pages, unless the headings change. 

If there are lengthy phrases or sentences within a column, the material may be written in 

paragraph form, with any secondary or succeeding columns as subparagraphs. 

Major Headings: Major headings centered in the print text shall be centered in the Braille transcription, 

and the line preceding the centered heading shall either be blank or there are to be 

twelve colons centered on that line. 

Table of Contents: When a Table of Contents appears in the print text, it shall also appear in the Braille 

transcription so that the user can easily locate desired headings. 

Pagination: Contractor is to cross reference all pagination, either changing print pagination to 

Braille pagination or inserting correct Braille pagination when print pagination was left 

out. When material being transcribed references a page number (in the printed version), 

the contractor will be required to insert the Braille page number that corresponds to the 

page being referenced. (i.e.) if page number referenced in material being transcribed 

says to refer to Page 4 of publication, contractor will be required to replace Page 4 with 

the Braille page number to which the reader should refer. 

PROOFREADING: Contractor is responsible for performing ALL necessary proofreading to insure conformity with 

copy submitted. 
Braille Publications. Page 7 of 12 

628-S (1/17) 

BRAILLE CONTROL COPY: After proofreading and correcting has been done but prior to plating, contractor is to 

submit a Control Copy so that order agency may check copy for usability and clarity. 

The contractor must not print prior to receipt of an "OK to Print". 

STOCK/PAPER 

Text: At contractor's option, white or light colored kraft material (may be paper or plastic) suitable for producing Braille 

products. Black print on white, ivory cream, or yellow paper with a dull finish. 

Cover: Cover stock for Braille books (front and back covers) shall be heavy enough to prevent flopping over when 

handled or when standing on shelves. 

PRINTING: Cover 1 prints text in black ink. Printing consist of title of the publication; number of parts or volumes; 

name of the organization: U.S. Department of Education, Federal Student Aid; web site: www.StudentAid.gov; and the 

publication number and date (when given). This information must be printed as well as embossed in Braille 

Covers 2 and 3 may also need to be embossed in Braille. Cover 4 will usually be blank. 

BRAILLE DUPLICATION: Reproduce transcribed Braille characters into face and back (Interpoint) pages. 

Products will be evaluated for accuracy of content; conformance with Braille codes; technical specifications; size and 

spacing of Braille dots, cells, and lines; quality and size of paper; margins; number of cells per line; number of lines per 

page; numbering; pages per volume; and binding. 

MARGINS: Suitable for Braille products. 

BINDING: Trim four sides, comb-bind with black plastic combs (i.e., GBC) of suitable capacity or saddle-stitch (when 

suitable for page count) on the 11" dimension. 

Maximum of 200 pages (100 leaves) per book. Contractor will be required to produce as many volumes as necessary. 

PACKING: Pack in shipping containers. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not open 

nor split during shipment. 

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks, and 

attach to shipping containers. 

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit Quality Assurance Random 

Copies to test for compliance against the specifications. The print order will indicate the number required, if any. When 

ordered, the contractor must divide the entire order into equal sublots and select a copy from a different general area of 

each sublot. The contractor will be required to execute a statement furnished by GPO certifying that copies were selected 

as directed. Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a 

consideration for award. 

Business Reply Mail labels will be furnished for mailing the Quality Assurance Random Copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, jacket, and print order numbers, must be 

furnished with billing as evidence of mailing. 
Braille Publications. Page 8 of 12 

628-S (1/17) 

DISTRIBUTION: Deliver f.o.b. destination to approximately eight (8) addresses within the commercial zone of 

Washington DC. Inside delivery to room number specified is required. . Complete addresses and quantities will be 

furnished with the print orders. 

Deliver f.o.b. destination a total of approximately 152 copies to: U.S. Government Publishing Office, Federal Depository 

Library Program (FDLP), 8660 Cherry Lane, Laurel, MD 20707-4986. 

Deliver f.o.b. destination a total of approximately 15 copies (Library of Congress US/Anglo Division) to: U.S. 

Government Documents Section, 101 Independence Avenue, SE, Washington, DC 20540-4274. Marked Depository File 

Copies. 

Balance of each order ships f.o.b. contractor’s city by reimbursable small package carrier (i.e., Roadway, Federal Express, 

United Parcel Service, etc.). All shipments must be made by traceable means with inside delivery to room number(s) 

specified, and shall get signed receipts. Contractor must create the shipping manifest if required by the small package 

carrier. All shipments must be ship by traceable means. Contractor will be reimbursed for shipping costs by submitting 

shipping receipts with billing 

Complete quantities and addresses will be furnished with each print order. 

SAMPLE COPIES DISTRIBUTION LIST: 

5 sample copies and all furnished materials (GFM, disks, etc,) to: U.S. Dept. of Education, 400 Maryland Avenue, SW, 

Room 5C104 :LBJ Bldg., Washington, DC 20202. Attn: John Smith, Phone (202) 401-3606. 

2 sample copies to: U.S. Dept of Education, 400 Maryland Avenue, SW, Room BE-101 LBJ, Washington, DC 20202. 

Attn: Government Documents Librarian. 

6 sample copies to: U.S. Dept. of Education, 400 Maryland Avenue, SW, Room 31G4 Union Center Plaza, Washington, 

DC 20202. Attn: Pat Treichel Phone (202) 377-3223. (Please use the above address for U.S. Postal Service only). 

NOTE: For FedEx, UPS, Air Borne Express, or truck delivery, please use this address: 

U.S. Dept. of Eduction, 830 first Street, NE, Room, 31G4 Union Center Plaza, Washington, Dc 2002 Attn: Pat Treichel. 

2 sample copies U.S. Dept. of Education, 400 Maryland Avenue, SW, Room 32E2 Union Center Plaza, Washington, DC 

20202. Attn: Wendy Bhagat Phone (202) 377-4094. (Please use the above address for U.S. Postal Service only). 

NOTE: For FedEx, UPS, Air Borne Express, or truck delivery, please use this address: U.S. Dept. of Eduction, 830 first 

Street, NE, Room, 32E2, Union Center Plaza Washington, DC 2002 Attn: Attn: Wendy Bhagat Phone (202) 377-4094. 

(Please use the above address for U.S. Postal Service only). 

Upon completion of each order, all Government furnished material, and digital deliverables containing Braille-coded 

material, must be returned to: U.S. Department of Education, Attn: John Smith, Room 5C10LBJ, 400 Maryland Avenue, 

Washington, DC 20202, unless otherwise specified on print order. Inside delivery is required. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivery/ships) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for Program 

628-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking numbers, 

delivery shipping method, and title of product. Contractor must be able to provide copies of all delivery shipping receipts 

upon agency request. 

All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies must be 

borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511). 
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628-S (1/17) 

Print Order and furnished material shall be picked up from: U.S. Department of Education, Attn: Pat Treichel, Room 

31G4, Union Center Plaza, 830 1st Street, NE, Washington, DC 20002. Inside pickup required. 

Control Copy is to be delivered to Pat Treichel, at the address indicated above. 

No definite schedule for pickup of material can be predetermined. The following schedule begins the workday after 

notification of the availability of print order and furnished material; the workday after notification will be the first 

workday of the schedule. 

Contractor will be required to complete production and distribution within 25 workdays. 

Contractor to submit Control Copy as soon as the contractor deems necessary in order to comply with the shipping 

schedule. 

Control Copy will be withheld no more than 5 workdays at the ordering agency until the contractor is notified that it is 

O.K. to Plate. NOTE: First workday after receipt of Control Copy is day one of the hold time. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destionation must be 

delivered to the destinations specified, and products ordered for shipping f.o.b. contractor’s city must be picked up by the 

small package carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Printing Office of the date of 

shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services Compliance 

Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at (202) 512-1364. 

Personnel receiving email, call or facsimile will be unable to respond to questions of a technical nature or to transfer any 

inquires. 
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628-S (1/17) 

SECTION 3.- DETERMINATION OF AWARD 

 

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to the 

following units of production which are the estimated requirements to produce one year’s production under this contract. 

These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered 

for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES". 

I. (a) 187 

 

 (1) (2) 

(b) 187 2,417 

II. (1) (2) 

 5 70 

III. 141 

 

IV. 5 
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628-S (1/17) 

SECTION 4.- SCHEDULE OF PRICES 

Bids offered are f.o.b. destination for deliveries within the commercial zone of Washington, DC, and f.o.b. contractor’s 

city for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The contracting officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation, if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate. 

Invoices submitted to GPO by contractor must have line item pricing identified using the same outline numbering format 

used for the “SCHDULE OF PRICES” in the conract specifications. Each line item must be labeled with the out line 

number of the corresponding task/item specified in the “SCHEDULE OF PRICES” (for example: II. (a) (1). 

I. BRAILLE TRANSCRIPTION, DUPLICATION, AND BINDING: Prices offered shall include the cost of all 

required materials and operations necessary, including Braille transcription, control copy, Braille page duplication 

(Interpoint), stock/paper and binding of the product listed in accordance with these specifications. 

 

(a) Control Copy ......................................................... per Braille page ........................................... $_________ 

 Makeready Running Per 

 and/or Setup 100 Copies 

 (1) (2) 

(b) Braille Transcribing.....per Braille page................. ................................... $_________ $_________ 

_________________ 

(Initials) 
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628-S (1/17) 

II. PRINTING: Prices offered shall include the cost of all required materials and operations necessary for ink printing 

the cover in accordance with these specifications. Prices offered are not to include the cost of paper. Paper will be 

charged for under I. BRAILLE TRANSCRIPTION, DUPLICATION, AND BINDING. 

 Makeready Running Per 

 and/or Setup 100 Copies 

 (1) (2) 

 Complete Cover ............................................................................................. $__________ $__________ 

III. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the cost of 

shipping containers, all necessary wrapping and packing materials, and labeling and marking, in accordance with 

these specifications. 

 Packing and sealing shipping containers ................................. per container ............................ $__________ 

IV ADDITIONAL OPERATIONS: 

 Production of Braille-coded disk (digital deliverable) ............ per disk .................................... $__________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out "SECTION 4.- SCHEDULE OF PRICES" initialing or signing 

each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the "SCHEDULE OF 

PRICES" with two copies of the GPO Form 910, "BID" form. Do not enter bid prices on GPO Form 910; prices entered 

in the "SCHEDULE OF PRICES" will prevail. 

Bidder_________________________________________________________________________________ 

______________________________________________________________________________________ 

(City - State) 

By____________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

_______________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) (Fax Number)