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PROGRAM: 107-S

TITLE: Naval Aviation News

AGENCY: Department of the Navy

TERM: May 1, 2019 thru April 30, 2020

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

(a) Text -

Printing in four-color process, 

including binding . . . per page

(1) Makeready and/or Setup-------------------------------------------------- 220 63.00 13,860.00 65.00 14,300.00 44.86 9,869.20 40.00 8,800.00 76.25 16,775.00

(2) Running per 1,000 Copies----------------------------------------------- 2,200 10.00 22,000.00 13.00 28,600.00 13.29 29,238.00 9.65 21,230.00 5.16 11,352.00

(b) Cover -

Printing Covers 1 and 4 in four-color process

plus a metallic Pantone ink color and 

Covers 2 and 3 in four-color process only, 

including varnishing and binding . . . per complete cover

(1) Makeready and/or Setup-------------------------------------------------- 5 680.00 3,400.00 650.00 3,250.00 455.70 2,278.50 750.00 3,750.00 1,885.20 9,426.00

(2) Running per 1,000 Copies----------------------------------------------- 50 95.00 4,750.00 100.00 5,000.00 113.61 5,680.50 110.00 5,500.00 62.16 3,108.00

(c) Poster -

Printing side one in four-color process 

plus a metallic Pantone ink color and 

side two in black ink only, 

including varnishing, folding, and binding . . . per poster

(1) Makeready and/or Setup-------------------------------------------------- 1 690.00 690.00 650.00 650.00 651.00 651.00 600.00 600.00 1,415.20 1,415.20

(2) Running per 1,000 Copies----------------------------------------------- 10 260.00 2,600.00 255.00 2,550.00 261.87 2,618.70 300.00 3,000.00 281.13 2,811.30

(d) Survey Card -

Printing face and back in black ink 

plus one Pantone ink color, 

including binding . . . per card

(1) Makeready and/or Setup-------------------------------------------------- 1 315.00 315.00 250.00 250.00 249.90 249.90 300.00 300.00 730.35 730.35

(2) Running per 1,000 Copies----------------------------------------------- 10 60.00 600.00 65.00 650.00 87.26 872.60 70.00 700.00 53.23 532.30

II. PACKING AND DISTRIBUTION:

(a) Single or multiple copies in kraft envelopes

(up to 200 leaves) . . . per envelope----------------------------------- 8,000 0.40 3,200.00 0.40 3,200.00 0.32 2,560.00 0.30 2,400.00 0.18 1,440.00

(b) Single or multiple copies, over 200 leaves, 

up to 36 pounds, packed in shipping bags, 

shipping bundles, and/or shipping containers

(maximum gross weight 40 pounds) . . . 

per bag, bundle, or container-------------------------------------------- 1,750 2.25 3,937.50 2.00 3,500.00 2.10 3,675.00 2.00 3,500.00 2.52 4,410.00

CONTRACTOR TOTALS $55,352.50 $61,950.00 $57,693.40 $49,780.00 $52,000.15

DISCOUNT 2.00% $1,107.05 2.00% $1,239.00 5.00% $2,884.67 1.00% $497.80 1.00% $520.00

DISCOUNTED TOTALS $54,245.45 $60,711.00 $54,808.73 $49,282.20 $51,480.15

North Kansas, MO

CURRENT CONTRACTOR

McDONALD & EUDY PRINTERS HENRY WURST

Temple Hills, MD

( A W A R D E D )

DISTRICT CREATIVE PRINTING

Upper Marlboro, MD

GRAY GRAPHICS

Capitol Heights, MD

INTELLICOR PRINTING

Lancaster, PA
Program 107-S Page 1 of 17

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Naval Aviation News

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Navy

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning May 1, 2019 and ending April 30,

2020, plus up to four (4) optional 12-month extension periodsthat may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on April 29, 2019.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401.

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the 

hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-0526.

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) ordered 

under this contract will be located within a 60-mile radius of zero milestone Washington, DC.

Any bidder intending to use production facilities outside of this area should furnish information with the bid which will,

on its face, demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with these 

schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

 GPO has issued a new GPO Publication 310.2, GPO Contract Terms – Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev. 1-18). Prospective bidders should carefully read this publication as 

the applicable terms within become an integral part of this contract. The document is posted at: 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

 The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

“SECTION 4. – SCHEDULE OF PRICES.”

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
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SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level II.

(b) Finishing Attributes (item related) – Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Press Sheets

P-8. Halftone Match (Single and Double Impression) O.K. Press Sheets

P-9. Solid and Screen Tint Color Match O.K. Press Sheets

P-10. Process Color Match O.K. Press Sheets

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards –

P-7. O.K. Proofs; Average Type Dimension; Electronic Media.

P-8. O.K. Proofs; Electronic Media.

P-9. Pantone Matching System.

P-10. O.K. Proofs; Electronic Media.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of this contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
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107-S (4/20)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from May 1, 2019 to April 30, 2020, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly indexes for the 12-month interval ending January 31, 2019, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by 

the Government. Failure to provide the requested information, in the time specified by the Government, may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
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POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, immediately after award, the total 

requirements of the job as indicated in these specifications will be reviewed by Government representatives with the 

contractor’s representatives at the U.S. Government Publishing Office, Washington, DC. (At the option of the 

Government, the postaward conference may be conducted via teleconference.)

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket number 

will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from May 1, 2019 through April 30, 2020, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/ delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
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SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of separate-covered, saddle-stitched pamphlets, posters, and/or 

survey cards requiring such operations as electronic prepress, printing, binding, packing, and distribution.

TITLE: Naval Aviation News.

FREQUENCY OF ORDERS: Approximately 4 to 6 orders per year. 

Up to approximately two (2) orders per year may require a poster and/or survey card.

 

QUANTITY: 

Pamphlet – Approximately 5,000 to 10,000 copies per order. 

Poster – Approximately 5,000 to 10,000 copies per order.

Survey Card – Approximately 5,000 to 10,000 copies per order.

NUMBER OF PAGES: 

Pamphlet – Approximately 32 to 56 pages (plus cover) per order. 

Poster – Single leaf (face and back).

Survey Card – Single leaf (face and back).

TRIM SIZE: 

Pamphlet – 8-1/2 x 10-7/8”.

Poster – 21 x 24” or 21 x 32” (flat size).

Survey Card – 5 x 8”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

Platform: PC Windows 7

Storage Media: FTP; Email

Software: Adobe CS6 (Acrobat, InDesign, Photoshop, Illustrator)

All platform system and software upgrades (for specified applications) that may occur during 

the term of the contract must be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished and/or embedded, as applicable. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator(s). All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract.

Additional

Information: Files will be furnished in native application and/or press ready PDF format.

Visual of furnished electronic files (output at 100%) will be provided. 

Visual will be made on a printer using HP brand PCL language or Postscript.

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished.

Departmental return address and mailing permit imprint will be furnished electronically via email. (Files will be 

furnished at the beginning of the contract and held for reuse through the contract term, unless otherwise specified.)
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107-S (4/20)

Approximately 2,000 recipient addresses for distribution will be furnished electronically, via email, in a Microsoft 

Excel file format. Addresses have quantities indicated thereon. Addresses are not zip code sorted. (NOTE: NAVAIR 

will furnish updated distribution files on each order. Contractor must use updated files on each order and return 

unmailable addresses to NAVAIR upon completion of each order.)

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint,

form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications.

Contractor will be required to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. Contractor must provide necessary security for the FTP,

which at a minimum, must have a unique user ID and password. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to: Andrea Watters 

at (301) 342-7326 or Fred Flerlage at (301) 757-7053.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones are to be 175-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise specified. 

The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. (The

Government will accept PDF files as digital deliverables when furnished by the Government.)

PROOFS: Two (2) sets of digital color content proofs of entire publication in book form. Direct to plate must be used 

to produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed, and folded to the finished size of the product. 

One (1) set of digital one-piece composite laminated halftone proofs of entire publication on the actual production stock 

(Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 2400 

dpi.

At contractor’s option, one (1) set of inkjet proofs that are G7 profiled and use pigment-based inks may be submitted in 

lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an option for high quality 

color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry 

tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future amendments) must be utilized. 

Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 dpi). If using a 1 bit tiff, the tiff must be 

made at a minimum of 2400 dpi. Output must be a minimum of 2400 x 1200 dpi on a GRACoL or SWOP certified 

proofing media. Proofs must contain both of the following to be evaluated for accuracy: 3-tier color control strip: 

IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution target found at: www.gpo.gov/gporestarget.pdf.
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NOTE: At any point during the term of this contract, if a contractor chooses this proof option, prior evaluation and 

approval of this proofing method must be provided by GPO, Quality Control for Published Products, to ensure that the 

final product will be produced in accordance with contract specifications. See instructions at: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qlsamples6f200c30b44a64308413ff 

00001d133d-2.pdf. Failure to obtain this evaluation and approval may be cause for the job to be rejected should the 

final product not match the proofs for color.

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. 

Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” 

solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if 

applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Pantone colors may be substituted with a similar color (with the exception of process yellow) but may not be built out 

of the four process colors. If producing Inkjet proofs, Pantone colors must be simulated on proofs and must be proofed 

separately on a digital color content, overlay, or inkjet proof.

Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the product. Half 

of draw down must show varnish or coating, as applicable.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011.

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf.

All text paper used in each copy must be of a uniform shade. 

All cover paper must have the grain parallel to the spine.

Pamphlet –

Text: White Litho (Gloss) Coated Book, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A180.

Cover: White No. 2 Coated Text, Gloss-Finish, basis weight: 100 lbs. per 500 sheets, 25 x 38”, equal to JCP Code 

A182. (NOTE: Exception to Paper Specification Standards No. 12 (dated March 2011), under “Testing” – The 

acceptance criteria in Part 4 shall apply for opacity only.)

Poster – White No. 1 Coated Text, Gloss-Finish, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code 

A181. (NOTE: Exception to Paper Specification Standards No. 12 (dated March 2011), under “Testing” – The 

acceptance criteria in Part 4 shall apply for opacity only.)

Survey Card – White Index, basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30-1/2”, equal to JCP Code K10.

NOTE: The requirement for postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) 

for the pamphlet and poster stocks specified above is waived. However, the addition of postconsumer fiber is 

encouraged provided that the requirements of this standard are met. All other attributes remain the same.
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107-S (4/20)

PRINTING:

Pamphlet –

Text: 

Print head-to-head in four-color process.

Facing pages print to and must align across the bind. 

Cover: 

Covers 1 and 4 print in four-color process plus an additional metallic Pantone ink color. Covers 2 and 3 print in fourcolor process only.

Coat the entire surface of Covers 1 and 4 with a clear, non-yellowing varnish.

Contractor to match Pantone Matching System number as indicated on the print order.

Poster –

Side one prints in four-color process plus an additional metallic Pantone ink color. Side two prints in black ink only.

Coat entire surface of side one of poster with a clear, non-yellowing varnish.

Contractor to match Pantone Matching System number as indicated on the print order. 

Survey Card –

Print face and back in black ink plus one Pantone ink color – Pantone 200, unless otherwise specified.

NOTE: All orders must be printed on a press capable of printing five (5) colors in a single pass through the press 

(minimum five printing units).

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s 

plant for the purpose of establishing specified standards for use during the actual press run. Upon approval of the 

sheets, contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances 

when applicable) and with discarding all makeready sheets that preceded approval. When a press sheet inspection is 

required, it will be specified on the individual print order. See GPO Publication 315.3 (Guidelines for Contractors 

Holding Press Sheet Inspections) issued January 2015. NOTE: A press sheet inspection is for the purpose of setting 

specific standards that are to be maintained throughout the entire run. It does not constitute a prior approval of the 

entire run.

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas consisting of 1/8 

x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray balance patches for 

process color (if applicable). These areas must be repeated across the entire press sheet.

Viewing Light – Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead luminaries. 

The viewing conditions must conform to ISO 3664-2009. A viewing booth under controlled conditions with 5000 

degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.
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MARGINS: 

Pamphlet –

Margins will be as indicated on the print order or furnished media. Contractor can anticipate bleed pages scattered 

throughout, including full bleeds. 

Poster –

Margins will be as indicated on the print order or furnished media. Side one of poster may bleed all sides.

Survey Card –

Margins will be as indicated on the print order or furnished media.

BINDING: 

Pamphlet –

Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page signatures after 

trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be allowed.

Poster –

When required, the majority of copies will fold from 21 x 24” or 21 x 32” down to 8 x 10-1/2” to form a 6- or 8-panel 

(per side) folded poster. Tip-in poster with a fugitive glue onto the last text page (between the last text page and Cover 

3) in such a manner that the poster shall remain attached during normal use of the publication but may be removed 

without damage to either the publication or the poster. The fugitive glue shall not have residual show-through on either 

the text page or the poster.

When required, a specified quantity may fold from 21 x 24” or 21 x 32” down to 8 x 10-1/2” to form a 6- or 8-panel 

(per side) folded poster and pack separately.

When required, a specified quantity may pack flat and separately. (NO FOLDING REQUIRED.)

Survey Card –

When required, insert survey card into publication, as specified, using a saddle stub that is perforated and scored along 

the saddle; glue tip into the publication using a perforated stub, as required.

When required, a specified quantity may pack separately.

PACKING: 

Bulk Deliveries – Pack suitably in shipping containers not to exceed 35 pounds when fully packed.

Mailed Shipments – Insert single or multiple copies (up to 200 leaves) into kraft envelopes.

Quantities over 200 leaves, up to 36 pounds, must be packed in shipping bags, shipping bundles, and/or or shipping 

containers (maximum gross weight 40 pounds).

NOTE: All shipments which fill less than a shipping container must be packaged with materials of sufficient strength 

and durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during the delivery/shipping process.
Naval Aviation News Page 10 of 17

107-S (4/20)

LABELING AND MARKING: 

Bulk Deliveries – Contractor to download GPO Form 905 (Rev. 7-15) – Labeling and Marking Specifications which 

can be located at GPO.gov, fill in appropriate blanks, and attach to shipping containers.

Mailed Shipments – Create and affix a recipient address label to each unit of mail packaged in kraft envelopes,shipping 

bags, shipping bundles, and shipping containers. At contractor’s option, addresses may be directly imaged onto kraft 

envelopes, shipping bags, shipping bundles, and shipping containers.

In addition, each kraft envelope, shipping bag, shipping bundle, and shipping container must carry the departmental

return address and mailing permit imprint. Contractor may either create and affix a separate label or directly image the 

information.

NOTE: Contractor is responsible for duplicating mailing labels for each destination, as required. When duplication of 

mailing label is required, contractor must indicate on the label the quantity contained in each parcel and also label each 

parcel 1 of _, 2 of _, etc.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located at GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper, and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on 

all shipping documents and sent to: Naval Aviation News, NAVAIR Public Affairs Office, Attn: Andrea Watters/Fred 

Flerlage, 47123 Buse Road, Suite 346, Patuxent River, MD 20670.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify 

that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can 

be located at GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their cost will not 

be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.
Naval Aviation News Page 11 of 17

107-S (4/20)

DISTRIBUTION: 

Agency Distribution –

 Deliver f.o.b. destination, a total of approximately 1,000 to 2,000 copies, to approximately one or two 

addresses within the Washington, DC and/or Patuxent River, MD areas. Inside delivery to room number(s) 

specified may be required.

 When required, ship f.o.b. contractor’s city (reimbursable), by small package carrier, a total of approximately 

400 to 800 copies, to approximately two to ten addresses nationwide. Contractor will be reimbursed by 

submitting shipping receipt with billing invoice for payment.

 Mail f.o.b. contractor’s city the balance of each order (approximately 70%) to approximately 2,000 domestic 

and foreign addresses.

Complete addresses and quantities will be furnished with each print order. 

All mailing shall be made at the Periodicals rate – unless otherwise specified.

All mailing must be made from a USPS Bulk Mail Acceptance Unit. Mailing must be presorted to the finest sort 

possible and ready for immediate entry into the mail stream. Delivery shall be made by a person accountable 

directly to the company responsible for the mailing and who shall have the authority to affect the mailing as 

necessary. Delivery of these mailings to the postal service by commercial carrier or a party not having direct 

authority and/or responsibility as specified above will not be accepted.

Contractor shall provide two (2) copies of the appropriate postal service mailing form to the entry post office with 

the mailing. Both copies will be retained by the postal service.

Contractor will mail using departmental mailing permit imprint; however, orders which result in mailings of less 

than 200 pieces or less than 50 pounds will require the contractor to apply appropriate postage to each mailing. 

Contractor will be reimbursed for postage by submitting a properly completed postal service form (or equivalent) 

with billing invoice for payment.

The contractor is cautioned that mailing permit imprint may be used only for the purpose of mailing material 

produced under this contract.

When using permit imprint mail, contractor must complete GPO Form 712 – Certificate of Conformance (Rev. 10-

15) and the appropriate mailing statement or statement(s) supplied by USPS. A fillable GPO Form 712 Certificate 

of Conformance can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail” as applicable.

GPO Distribution –

 Deliver f.o.b. destination, a total of approximately 15 to 20 copies (file and depository), to approximately two

addresses within the commercial zone of Washington, DC. Inside delivery to room number(s) specified may 

be required.

 Mail/ship f.o.b. contractor’s city approximately 400 to 500 copies (subscription) nationwide – reimbursable.

Complete addresses and quantities will be furnished with each print order. 
Naval Aviation News Page 12 of 17

107-S (4/20)

When subscription copies are ordered, the contractor will be required to mail approximately 400 to 500 copies per 

order for Information Dissemination (Superintendent of Documents). The contractor must apply the appropriate 

postage to these subscription copies which may require mailing of single and multiple copies to both domestic and 

foreign destinations. The contractor will be reimbursed for the postage to mail these subscription copies by 

submitting a properly completed postal service certificate of mailing with billing invoice. The postage for these 

subscription copies must be separated from other mailings; the postage must be separately accounted for, have a 

separate postal receipt, and be listed as a separate item on the invoice for reimbursement. Failure to distribute

subscription copies according to these instructions and furnish proper proof thereof may result in nonreimbursement of the postage expense. 

The total number of subscription copies ordered may exceed the number of copies requiring mail distribution. Any 

residual subscription copies (subscription quantity remaining after mail fulfillment) shall be shipped f.o.b. 

contractor’s city by suitable means to a single address in the Washington, DC area. Contractors outside the 

Washington, DC commercial zone may be reimbursed for any shipping costs incurred by submitting a properly 

completed commercial shipping (including mailing) receipt with billing invoice. 

The subscription distribution addresses, postage class, and other mail requirements for subscription copies will be 

furnished electronically via email. The contractor shall contact LaJuan Washington at lwashington@gpo.gov or 

(202) 512-0127 and Simone Silva-Sutton at ssilva-sutton@gpo.gov or (202) 512-2010 #33213 for the subscription 

distribution addresses, postage class, and other mail requirements, prior to the scheduled due date, if this 

information is not otherwise furnished.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail”, as applicable.

In accordance with United States Postal Service (USPS) regulations, contractor may be required to run distribution files 

on each order through the National Change of Address (NCOA) service database to verify addresses are NCOA 

certified, as required. All related costs to perform this operation must be included in submitted bid pricing. No 

additional reimbursement will be authorized.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 107-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide 

all applicable tracking numbers, delivery/mailing/shipping method, and title of publication. Contractor must be able to 

provide copies of all delivery/mailing/shipping receipts upon agency request.

Within 10 workdays of completion of each order, all furnished material (as applicable), digital deliverables, and listing 

of unmailable addresses must be returned to: Naval Aviation News, NAVAIR Public Affairs Office, Attn: Andrea 

Watters/Fred Flerlage, 47123 Buse Road, Suite 346, Patuxent River, MD 20670.

All expenses incidental to picking up and returning material (as applicable), submitting and returning proofs, and 

furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Furnished material (as applicable) and proofs must be picked up from and delivered to: Naval Aviation News, 

NAVAIR Public Affairs Office, Attn: Andrea Watters/Fred Flerlage, 47123 Buse Road, Suite 346, Patuxent River, MD 

20670.

No definite schedule for placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.
Naval Aviation News Page 13 of 17

107-S (4/20)

 Contractor must complete production and distribution within 12 workdays of notification of availability of print 

order and furnished material.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. (The first workday after receipt of proofs at the ordering agency is day one of the 

hold time.) 

 All proof, press sheet inspection, and transit time is included in the 12-workday schedule.

NOTE: Contractor will be allowed three (3) additional workdays in the above schedule to complete production and 

distribution of any order requiring poster and/or survey card.

The contractor must notify the U.S. GPO of the date and time the press sheet inspection can be performed. In order for 

proper arrangements to be made, notification must be given at least two (2) workdays prior to the inspection. Notify the 

U.S. Government Publishing Office, Quality Control for Published Products, Washington, DC 20401 at (202) 512-

0542. Telephone calls will only be accepted between the hours of 8:00 a.m. and 2:00 p.m., prevailing Eastern Time, 

Monday through Friday. NOTE: See contract clauses, paragraph 14(e)(1), Inspections and Tests of GPO Contract 

Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 1-18)). When supplies are not ready at the time 

specified by the contractor for inspection, the Contracting Officer may charge to the contractor the additional cost of the 

inspection.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destinations specified and all shipments mailed/shipped f.o.b contractor’s city must be delivered to the 

U.S. Postal Service and/or small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at 

(202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 
Naval Aviation News Page 14 of 17

107-S (4/20)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be 

ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

 (1) (2)

I. (a) 220 2,200

(b) 5 50

(c) 1 10

(d) 1 10

II. (a) 8,000

(b) 1,750
Naval Aviation News Page 15 of 17

107-S (4/20)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailing/shipments and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

A charge will be allowed for each text page, whether printed or blank. 

Unless otherwise specified, no more than three blank pages shall be permitted at the end of the text.

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and stock/paper) for the complete printing and binding of the product listed in 

accordance with these specifications.

Makeready Running Per

and/or Setup 1,000 Copies

 (1) (2) 

(a) Text –

Printing in four-color process,

including binding..............................................................per page......$___________ $___________

(b) Cover –

Printing Covers 1 and 4 in four-color process

plus a metallic Pantone ink color and 

Covers 2 and 3 in four-color process only,

including varnishing and binding .................... per complete cover......$___________ $___________

_____________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”
Naval Aviation News Page 16 of 17

107-S (4/20)

Makeready Running Per

and/or Setup 1,000 Copies

 (1) (2) 

(c) Poster –

Printing side one in four-color process

plus a metallic Pantone ink color and 

side two in black ink only,

including varnishing, folding, and binding .....................per poster......$___________ $___________

(d) Survey Card –

Printing face and back in black ink 

plus one Pantone ink color,

including binding...............................................................per card......$___________ $___________

II. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the cost 

of packing; kraft envelopes, shipping bags, shipping bundles, and shipping containers; all necessary wrapping and 

packing materials; labeling and marking; NCOA verification; and distribution, in accordance with these 

specifications.

(a) Single or multiple copies in kraft envelopes

(up to 200 leaves) .......................................................................................per envelope......$___________

(b) Single or multiple copies, over 200 leaves,

up to 36 pounds, packed in shipping bags,

shipping bundles, and/or shipping containers 

(maximum gross weight 40 pounds) .................................per bag, bundle, or container......$___________

My production facilities are located within the assumed area of production ........................________yes _______no

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government furnished material .....__________________________________

a. Number of hours from acceptance of print order 

to pickup of Government furnished material ...........................................................................____________

b. Number of hours from pickup of Government furnished material

to delivery at contractor’s plant................................................................................................____________

2. Proposed carrier(s) for delivery of completed product .....___________________________________________

a. Number of hours from notification to carrier to pickup of completed product ........................____________

b. Number of hours from pickup of completed product to delivery at destination.......................____________

LOCATION OF POST OFFICE: All mailing will be made from the___________________________________

Post Office located at Street Address______________________________________________________________,

City___________________________________, State____________________, Zip Code___________________.

_____________

(Initials)
Naval Aviation News Page 17 of 17

107-S (4/20)

SHIPMENTS: Shipments will be made from: City _________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent ____________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ______________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in 

exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _______________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

____________________________________________________________________________________________

 (Street Address)

____________________________________________________________________________________________

 (City – State – Zip Code)

By _________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

_____________________________________________________________________________________________

 (Person to be Contacted) (Telephone Number) (Email Address)

***********************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

***********************************************************************************************