PROGRAM No. 1564-S Term of Contract: 11/03/2023 through 7/31/2024 plus 2 option years

ITEM DESCRIPTION

UNIT 

PRICE 

I. PROOFS:

(a) Cover: Color inkjet proof.......................................................................................... per complete cover 4 150.00 

(b) Text: Digital one-off proof ........................................................................................per trim/page size unit 390 1.50 

II. PRINTING AND BINDING:

(a) Cover (inc binding): ........................................................................... per complete cover

(1) Makeready and/or Setup...................................... 4 600.00 (2) Running per 100 copies........................................... 30 50.00 

(b) Text Pages: Printing in black ink............................................................ per page

(1) Makeready and/or Setup...................................... 704 10.00 (2) Running per 100 copies........................................... 5,280 1.80 

III. PACKING AND DISTRIBUTION:

1 Bulk Shipments: Packing and sealing shipping containers......................per container 82 4.00 

2 Mailed Shipments:

(a) Single copy (up to 200 leaves) .........................................................................per kraft envelope 1,038 0.75 (b) Quantities over 200 leaves up to12 lbs. ........................................................per cushioned bag/bundle 87 3.00 

(c) Quantities over 12 pounds, up to 24 pounds.................................................per bundle/container 10 6.00 

(d) Quantities over 24 pounds, up to 36 pounds.................................................per container 4 10.00 

CONTRACTOR TOTALS: 

PROMPT PAYMENT DISCOUNT: 0.00% 

DISCOUNTED TOTALS: NET 

Abstracted by: Kate Brown 9/25/2023Abstract Verified by: JMG 9/26/2023Contract Awarded to: McDonald & Eudy

K-B Offse

State C

Agency: DLA Document Services

Title: The Cyber Defense Review

Basis of 

Award

370
Program 1564-S Page 1 of 18 

Specifications by: KB 

Reviewed by: TN/MJS 

This procurement is being solicited as a small purchase Request for Quotation (RFQ). The sealed bidding 

terminology as used throughout these specifications is synonymous with their negotiated procurement 

counterparts unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Northeast Region 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

The Cyber Defense Review 

as requisitioned from the U.S. Government Publishing Office (GPO) by 

Defense Logistics Agency, DLA Document Services, Northeast, PA 

Single Award 

TERM OF CONTRACT: 

The term of this contract is for the period base year period date of award through July 31, 2024 plus up to two (2) 

optional 12-month extension periods (Option Year 1 August 1, 2024 through July 31, 2025. Option Year 2 

August 1, 2025 through July 31, 2026) that may be added in accordance with the “OPTION TO EXTEND THE 

TERM OF CONTRACT” clause in SECTION 1 of this contract. 

SUBMISSION OF QUOTE: 

Quotes shall be submitted via Email to bidsnortheast@gpo.gov by 11:00 am prevailing Columbus, Ohio time on 

September 22, 2023. No other method of quote submission will be accepted at this time. The program number 

and response date for submitting the quote must be specified in the subject line of the emailed quote submission. 

Quotes received after 11:00 am on the date specified will not be considered for award. Quotes will not be publicly 

opened. 

BIDDERS, PLEASE NOTE: 

Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding. Specific 

attention is directed to the following: 

 Quote submission provisions under “Additional Emailed Quote Submission Provisions” on page 6. 

 Quantities per order reduced on page 8.

 Additional changes scattered throughout. 

 Formerly program 1206-S. Abstracts of contract prices for Program 1206-S are available at: 

https://www.gpo.gov/gpo/abstracts/abstract.action?region=Northeast

For information of a technical nature, contact Kate Brown at 614-488-4616 x 9 -3 or email kbrown2@gpo.gov. 
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SECTION 1. GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: 

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 

01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO 

Publication 310.1, effective May 1979 (revised 9-19)). 

 GPO Contract Terms (GPO Publication 310.2) is available at the following web address: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

 GPO QATAP (GPO Publication 310.1) is available at the following web address: 

https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf.

 Additional GPO Publications can be found at the following web address: 

https://www.gpo.gov/how-to-work-with-us/vendors/formsand-standards 

SUBCONTRACTING: 

The predominant production functions will be printing. Any contractor who cannot perform the predominant 

production functions will be declared non-responsible. 

SECURITY WARNING: 

It is the contractor’s responsibility to properly safeguard personally identifiable information (PII) from loss, theft, 

or inadvertent disclosure and to immediately notify the Government of any loss of personally identifiable 

information. PII is “information which can be used to distinguish or trace an individual’s identity, such as their 

name, social security number, biometric records, etc., alone, or when combined with other personal or identifying 

information which is linked or linkable to a specific individual, such as date and place of birth, mother’s maiden 

name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to: 

 Personal identification number, such as passport number, driver’s license number, taxpayer identification 

number, or financial account or credit card number; 

 Address information, such as street address or personal email address; and, 

 Personal characteristics, including photographic image (especially of face or other distinguishing 

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, 

voice signature, facial geometry). 

PRE-AWARD SECURITY PLAN: 

The contractor being considered for award shall be required to submit their security control plan for the 

safeguarding and handling of the Government furnished mailing addresses via email within one (1) workday after 

the review and confirm process for the ordering agency’s review for acceptance. 

These proposed plans are subject to review and approval by the Government, and award will not be made prior to 

approval of same. The Government reserves the right to waive some or all of these plans. 

SECURITY CONTROL PLAN: 

The contractor shall operate and maintain an effective security system whereby materials used to perform the 

contract are manufactured and/or stored (e.g. while awaiting distribution or disposal) so as to ensure against theft 

and/or the unauthorized possession of the materials. Contractor is cautioned that Government provided 

information shall not be used for non-government business. Specifically, Government information shall not be 

used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

The plan shall contain at a minimum how Government files (data) will be secured to prevent disclosure to a third 

party prior to and after termination of contract; 
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Explain how all accountable materials will be handled throughout all phases of production; 

How the disposal of waste materials will be handled; and, 

How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall be 

adhered to by the contractor and/or subcontractor(s). 

PRIVACY ACT NOTIFICATION: 

This procurement action requires the contractor to do one or more of the following: design, develop, or operate a 

system of records on individuals to accomplish an agency function in accordance with the Privacy Act of 1974, 

Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act 

may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a (i)(1) CRIMINAL PENALTIES. It is 

incumbent upon the contractor to inform its officers and employees of the penalties for improper disclosure 

imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a (i)(1) CRIMINAL PENALTIES 

and m(1) GOVERNMENT CONTRACTORS. 

PRIVACY ACT: 

The contractor agrees: to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the 

Act in the design, development, or operation of any system of records on individuals in order to accomplish an 

agency function when the contract specifically identifies (i) the system or systems of records and (ii) the work to 

be performed by the contractor in terms of any one or combination of the following: (A) design, (B) development, 

or (C) operation; to include the solicitation notification contained in this contract in every solicitation and 

resulting subcontract and in every subcontract awarded without a solicitation when the statement of work in the 

proposed subcontract requires the design, development, or operation of a system of records on individuals to 

accomplish an agency function; and to include this clause, including this paragraph (3), in all subcontracts 

awarded pursuant to this contract which require the design, development, or operation of such a system of 

records. In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to accomplish an 

agency function, and criminal penalties may be imposed upon the officers or employees of the agency where the 

violation concerns the operation of a system of records on individuals to accomplish an agency function. For 

purposes of the Act when the contract is for the operation of a system of records on individuals to accomplish an 

agency function, the contractor and any employee of the contractor is considered to be an employee of the agency. 

The terms used in this clause have the following meanings: 

"Operation of a system of records" means performance of any of the activities associated with maintaining the 

system of records including the collection, use, and dissemination of records. 

"Record" means any item, collection or grouping of information about an individual that is maintained by an 

agency, including, but not limited to, his education, financial transactions, medical history, and criminal or 

employment history and that contains his name, or the identifying number, symbol, or other identifying particular 

assigned to the individual, such as a finger or voice print or a photograph. 

"System of records" on individuals means a group of any records under the control of any agency from which 

information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying 

particular assigned to the individual. 

QUALITY ASSURANCE LEVELS AND STANDARDS: 

The following levels and standards shall apply to these specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level III. 
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(b) Finishing Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Proofs/Average type dimension/ Electronic Media 

P-8. Halftone Match (Single and Double Impression) Approved Proofs/Electronic Media 

P-9. Solid or Screen Tint Color Match Pantone Matching System 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

WARRANTY: 

Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 

(Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 120 days 

to one calendar year from the date the check is tendered as final payment. All other provisions remain the same. 

OPTION TO EXTEND THE TERM OF CONTRACT: 

The Government has the option to extend the term of this contract for a period of 12 months by written notice to 

the contractor not later than 30 days before the contract expires. If the Government exercises this option, the 

extended contract shall be considered to include this clause, except, the total duration of the contract may not 

exceed two (2) years (July 31, 2026) as a result of, and including, any extension(s) added under this clause. 

Further extension may be negotiated under the "EXTENSION OF TERM OF CONTRACT" clause. See also 

"ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s). 

EXTENSION OF TERM OF CONTRACT: 

At the request of the Government, the term of any contract resulting from this solicitation may be extended for 

such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: 

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any 

pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the 

adjustment. 

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be 

eligible for adjustment during the second and any succeeding performance period(s). For each performance 

period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through July 31, 2024, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 
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Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12- 

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 

 This average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 

2023, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

NOTE: This contract does not have a Paper Price Adjustment clause. 

PRE-AWARD SURVEY: 

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the 

right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to require other 

evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a 

contract. As part of the financial determination, the contractor in line for award may be required to provide one or 

more of the following financial documents: 

1. Most recent profit and loss statement 

2. Most recent balance sheet 

3. Statement of cash flows 

4. Current official bank statement 

5. Current lines of credit (with amounts available) 

6. Letter of commitment from paper supplier(s) 

7. Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

POST-AWARD CONFERENCE: 

The total requirements of the job as indicated in these specifications will be reviewed by Government 

representatives with the contractor's representatives and the ordering agency by conference call, immediately after 

award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: 

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. 

The purchase order will be supplemented by an individual print order for each job placed with the contractor. The 

print order, when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order. 
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ORDERING: 

Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. 

Orders may be issued under the contract from Date of Award through July 31, 2024 plus for such additional 

period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of 

the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

"issued" upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: 

This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

“Ordering.” The quantities of items specified herein are estimates only, and are not purchased hereby. Except as 

may be otherwise provided in this contract, if the Government’s requirements for the items set forth herein do not 

result in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for an 

equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and 

the Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement 

from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract. 

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed 

bid including, but not limited to, the following: 

 Illegibility of bid. 

 Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. The 

bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location. 
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PAYMENT: 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

At time of invoicing, the contractor shall submit a copy of the print order, contractor’s invoice, and all mailing 

and/or delivery receipts via e-mail to: infonortheaast@gpo.gov. 

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” Fractional parts of 100 will be prorated at the per-100 rate 
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SECTION 2. SPECIFICATIONS 

SCOPE: 

These specifications cover the production of a separate-covered book requiring such operations as electronic 

prepress, printing, binding, packing, and distribution. 

TITLE: 

The Cyber Defense Review 

FREQUENCY OF ORDERS: 

Approximately 3-4 order per contract year. 

QUANTITY: 

Approximately 500 to 1,500 copies per order. 

NUMBER OF PAGES: 

Approximately 100 to 180 pages, plus cover, per order. 

One order per year will be approximately 180-300 pages, plus cover. 

TRIM SIZE: 

7” x 10”. 

GOVERNMENT TO FURNISH: 

Electronic Media will be furnished as follows: 

Platform: Macintosh Model using System macOS Sierra 10.12.6 Storage Media: FTP, Email. 

Software: Adobe InDesign CC Version 2018, Adobe Illustrator CC Version 2018, Adobe Photoshop CC Version 

2018, Adobe Acrobat Pro DC Version 2018.011.20038; MS Excel 2013 (v15.0). 

NOTE: All software upgrades (for specified applications) which may occur during the term of the contract, must 

be supported by the contractor. 

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor’s archive immediately after completion of the contract. 

Additional Information: Files will be furnished as native application and/or print-ready PDF formats. 

GPO Form 952 (Desktop Publishing - Disk Information). 

Previously printed book as furnished visual when requested. 

Distribution list in Excel format (not in zip code order). Password to be emailed separately. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number and revision date, carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: 

All materials and operations, other than those listed under “GOVERNMENT TO FURNISH,” necessary to 

produce the product(s) in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 
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ELECTRONIC PREPRESS: 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to the ordering agency as 

specified on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

All halftones are to be 150-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. Prior to making revisions, the contractor shall 

copy the furnished files and make all changes to the copy. 

Digital deliverables: Upon completion of each order, the contractor must furnish final production native 

application files (digital deliverables) with the furnished material. The digital deliverables must be an exact 

representation of the final printed product and shall be returned on the same type of storage media as was 

originally furnished. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified 

by the Government. 

ALL PROOFS: 

All orders require PDF soft proofs to be emailed to the address specified on the print order. 

Contractor to submit one “Press Quality” PDF soft proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match. 

An occasional order will require the following: 

Covers & Text

At contractor's option, product may be produced via conventional offset or digital printing provided that 

Quality Level 3 standards are maintained. Final output must be a minimum of 150 line screen and at a 

minimum resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth technology. 

Up to 3 sets(s) of inkjet proofs (for the entire book) that are G7 profiled and use pigment-based inks. A proofing 

RIP that provides an option for high quality color matching (such as Device Links Technology and/or ICC 

Profiles Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology 

(as of 3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS 

TR006) must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified 

proofing media. Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance 

ISO 12647-7 Control Strip 2009 or 2013(i1). 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 
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If printed digitally the proof is to be a 1-off, printed on the actual production equipment, trimmed to size, and on 

the actual production stock 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size/format of the product, as applicable. 

Proof will be used for color match on the press on the production run. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “O.K. to print.” 

Prior to Production Paper Samples: 

Prior to the commencement of production of the contract production quantity, the contractor shall submit to the 

Government, not less than four (4) samples of paper to be used in the production of the contract requirements. 

Each sample shall be approximately 8-1/2 x 11” and must be of the kind and quality required by the 

specifications. 

The Government will rely on the samples only as a reference to the general appearance of the stock that will be 

provided by the contractor in conformance to the specifications. The Government assumes no contractual 

obligation to perform any inspection and test for the benefit of the contractor. The Government’s failure to 

inspect and accept or reject the paper samples shall not relieve the contractor from responsibility, nor impose 

liability on the Government, for nonconforming paper. 

Submit samples to: West Point Press, Taylor Hall, Building 600, Swift Road, West Point, NY 10996, POC: 

Corvin Connelly, 719-352-6878. The container and accompanying documentation shall be marked PAPER 

SAMPLES, and shall include the GPO jacket number, program number and purchase order number. 

Contractor must not print prior to the receipt of an “O.K. to Print.” Samples will not be returned to the contractor. 

STOCK/PAPER: 

The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019. Government Paper Specification Standards No. 13 – Forms and Standards (gpo.gov) 

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine. 

Covers: Smooth Cover, Warm White, basis weight: 100 lbs. per 500 sheets, 20” x 26", equal to JCP Code L21 

Text pages: Smooth Text, Warm White/Cougar, basis weight: 60 lbs. per 500 sheets, 25” x 38", equal to JCP 

Code A91. Must be uniform in color and finish to Warm White Accent Opaque and Cougar Natural.

PRINTING: 

Covers & Spine: Covers 1 and 4 print 4 color process, cover 2 & 3 are blank. Contractors’ option to convert spot 

Pantone colors to CMYK. Anticipate covers to consist of CMYK and Pantone 123 (yellow), including spine. 

After printing, apply two passes of a clear matte, “Soft Touch” aqueous coating over the entire surface of covers 

1, 4 and spine. 

Type must center on width of backstrip/spine. 

Text pages: Print head to head in black with halftones scattered throughout. 
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At contractor’s option, product may be produced via conventional offset or digital printing provided that Quality 

Level III standards are maintained. Final output must be wet ink, pigment-based with a minimum of 150-line 

screen. Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 x 

2400 dpi plus a RIP that provides an option for high quality color matching such as Device Links Technology 

and/or ICC Profiles. Resolution that is enhanced or simulated by software will not be acceptable. 

MARGINS: 

Margins will be as indicated on the print order or furnished electronic media. Adequate gripper margins 

throughout. 

Contractor to determine spine thickness and adjust backstrip, if necessary. 

BINDING: 

Perfect bind text and wraparound cover; trim three sides. Score, without ink, along the entire 10” dimension, 1/4” 

from the binding edge. 

PACKING: 

Bulk Shipments: Pack suitable in shipping containers not to exceed 40 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split when processed through the U.S. mail system or a small package carrier delivery system. 

MAILED SHIPMENTS: 

Insert single copies to domestic and foreign destinations and multiple copies (up to 200 leaves) into kraft 

envelopes. NOTE: Each single copy to be mailed must be inserted into a kraft bubble mailer envelope or a kraft 

envelope protected by cardboard or other means to guarantee safe delivery. 

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in 

shipping bundles (maximum gross weight 14 pounds). 

Quantities over 12 pounds, up to 24 pounds, must be wrapped in shipping bundles or packed in small shipping 

containers. (maximum gross weight 27 pounds). 

Quantities over 24 pounds, up to 36 pounds, must be packed in shipping containers. (maximum gross weight 40 

pounds). 

LABELING AND MARKING: 

Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking Specifications which can be located on 

GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): 

All orders must be divided into 50 equal sublots. A random copy must be selected from each sublot. Do not 

choose copies from the same general area in each sublot. The contractor will be required to certify that copies 

were selected as directed using GPO Form 917-Certificate of Selection of Random Copies which can be located 

on GPO.gov. The random copies constitute a part of the total quantity ordered, and no additional charge will be 

allowed. 

 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678- 

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to West Point Press, Taylor Hall, Building 600, Swift Road, West 

Point, NY 10996, ATTN: (point of contact per print order). 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 
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A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: 

In addition to the Departmental Random Copies (Blue Label), the contractor may be required to submit quality 

assurance random copies to test for compliance against specifications. The print order will indicate the number 

required, if any. When ordered, the contractor must divide the entire order into equal sublots and select a copy 

from a different general area of each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). Copies will be 

paid for at the running rate offered in the contractor's bid and their cost will not be a consideration for award. A 

copy of the Print Order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: 

Bulk Shipments: 

Deliver f.o.b. destination to: approximately 200 copies to West Point, NY 10996; approximately 100 copies to 

Linthicum, MD 21090; approximately 50 copies to Fort Gordon, GA 30905 per print order. 

Ship f.o.b. destination to the following GPO addresses: 

Ship 1 copy to: BAC (C+I) 1523-01 

 U.S. Government Publishing Office 

 Federal Depository Library Program 

 44 H St., NW, Loading Dock 

 Mail Stop: FDLP 

Washington, DC 20401. 

Item No. 0354-A-01 

Ship 10 copies to: BAC (By-Law) 1525-01 

Library of Congress 

U.S. Serials and Government Documents Section U.S. Anglo Division 

101 Independence Ave. 

SE, Stop 4276 

Washington, DC 20540-4276. 

Marked: Depository File Copies 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 1564-S, Print Order XXXXX, Jacket Number XXX-XXX.” 

The notice must provide all applicable tracking numbers, delivery/mailing methods, and title of product. 

Contractor must be able to provide copies of all delivery/mailing receipts upon agency request. 

Receipt for Delivery: Contractor must furnish their own receipts for delivery. These receipts must include the 

GPO jacket, program, and print order numbers; total quantity delivered; number of containers and quantity per 

container; date delivery made; and, signature of the Government agent accepting delivery. The original copy of 

this receipt must accompany the contractor’s billing invoice for payment. 
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Upon completion of each order, all Government furnished materials (if applicable) must be returned to address 

and point of contact per print order. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs, and furnishing 

sample copies must be borne by the contractor. 

Mailed Shipments: 

Mail f.o.b. contractor’s city the balance of each order to domestic and foreign destinations. All mailing shall be 

made at the most economical rate. 

Complete addresses and quantities will be furnished with each print order. 

Contractor will be reimbursed for postage by submitting a properly completed Postal Service form (or equivalent) 

with the voucher for billing. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic 

Mail" or "International Mail" as applicable. 

In accordance with United States Postal Service (USPS) regulations, the contractor will be required to run 

domestic distribution files on each order through the certification programs, such as the Coding Accuracy Support 

System (CASS), links and/or database software, such as the National Change of Address (NCOA) Product for 

address verification, as required. All related costs to perform this operation must be included in submitted bid 

pricing. No additional reimbursement will be authorized. 

NOTE: Contractor to provide file of bad addresses to the ordering agency to update address database. 

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract 

requirements by contacting Northeast Regional Team via e-mail to trackcolumbus@gpo.gov, or by calling (614) 

488-4616, ext. 0. 

SCHEDULE: 

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of 

the individual print order (GPO Form 2511) and furnished material. 

Print orders and furnished material will be furnished via FTP or email. 

No definite schedule can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

Contractor must complete production and distribution within 15 workdays. 

No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for revised 

proofs if contractor’s errors are judged serious enough to require them. 

Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. (NOTE: The first workday after receipt of proofs at the ordering agency is day one (1) 

of the hold time.) 

When required due to Author’s Alterations (AA’s), contractor to submit revised PDF soft proofs within one 

(1) workday of receipt of changes. Revised proofs will be withheld no more than one (1) workday from their 

receipt at the ordering agency. (NOTE: The first workday after receipt of proofs at the ordering agency is day one 

(1) of the hold time.) 
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All proof time and transit time is included in the 15-workday schedule. 

All packages containing proofs must be clearly marked on the outside as “PROOFS”, and contain the GPO 

(Jacket Number, Requisition Number, Program Number, Print Order Number) and publication title. 

 NOTE: Proof responses by the ordering agency will be emailed. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destinations specified and products ordered for mailing f.o.b. contractor’s city must be 

delivered to the U. S. Postal Service. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
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SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 I. (a) 4 

 (b) 390 

 II. (a) (1) 4 

 (2) 30 

(b) (1) 704 

 (2) 5,280 

III. (1.) 82 

 (2.) (a) 1,038 

 (b) 87 

 (c) 10 

 (d) 4 
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SECTION 4. - SCHEDULE OF PRICES FOR TERM CONTRACTS 

Quotes offered are f.o.b. destination for specified addresses and f.o.b. contractor's city for all mailing/destination. 

Prices must be submitted for the entire term of the contract and quote qualified for a lesser period will not be 

considered. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidders must make an entry in each of the spaces provided. quotes submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with NB (No Bid), NA (Not Applicable) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Unless otherwise specified, no more than three blank pages shall be permitted at the end of the text. A charge will 

be allowed for each text page, whether printed or blank. 

I. PROOFS: 

 (a) Cover: Color inkjet proof........................................................ per complete cover.........$_________ 

 (b) Text: Digital one-off proof ....................................................per trim/page size unit......$_________ 

II. PRINTING AND BINDING: 

Prices offered shall include the cost of all required materials and operations (including PDF soft proofs and paper) 

for the printing and binding of the product listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 100 Copies 

 (1) (2) 

 (a) Cover (inc binding): ............... per complete cover..................................$__________ $__________ 

 (b) Text Pages: Printing in black ink........................... per page..................$__________ $__________ 

 _____________ 

 (Initials) 
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III. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include 

the cost of packing and Kraft envelopes; all necessary wrapping and packing materials; labeling and marking; 

NCOA/CASS verification; and complete distribution, in accordance with these specifications. 

1. Bulk Shipments: Packing and sealing shipping containers......................per container........$___________ 

2. Mailed Shipments: 

 (a) Single copy (up to 200 leaves) .............................................per kraft envelope...........$__________ 

 (b) Quantities over 200 leaves up to12 lbs. ....................per cushioned bag/bundle...........$___________ 

 (c) Quantities over 12 pounds, up to 24 pounds.......................per bundle/container..........$___________ 

 (d) Quantities over 24 pounds, up to 36 pounds........................................per container......$___________ 

 

LOCATION OF POST OFFICE: 

All mailing will be made from the ______________________________________________Post Office located at 

___________________________________________________________________________________________ 

Street Address City State Zip Code 

(Initials) 

RETURN TO NORTHEAST REGION 
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SECTION 4. - SCHEDULE OF PRICES FOR TERM CONTRACTS 

SHIPMENT(S): Shipments will be made from: City __________________________, State _______________ 

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges are 

specified to be a factor in determination of award. If no shipping point is indicated above, it will be deemed that 

the bidder has selected the city and state shown below in the address block, and the bid will be evaluated and the 

contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible 

for any additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: ___________ percent, __________ calendar days. 

See article 12 “discounts” of solicitation provisions in GPO contract terms (publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed)__________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and gpo contract terms – publication 310.2. When responding by email, fill out and return one copy 

of all pages in “section 4. – schedule of prices,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform electronic transactions act, § 2. Electronic signatures 

must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

___________________________________________________________________________________________ 

(Street Address) 

___________________________________________________________________________________________ 

 (City – State – Zip Code) 

By_________________________________________________________________________________________ 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

___________________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

THIS SECTION FOR GPO USE ONLY 

Certified by: ____________ Date: ___________ Contracting Officer: ____________ Date: __________ 

(Initials) (Initials) 

 

 RETURN TO NORTHEAST REGION