PROGRAM: 420-S

TITLE: Defense Acquisition Magazine and Defense Acquisition Research Journal

AGENCY: Defense Acquisition University 

TERM: Date of Award thru October 31, 2024

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

1. Defense Acquisition Magazine -

(a) Text:

Printing in four-color process, 

including binding . . . per page

(1) Makeready and/or Setup--------------------------------------------------------------------- 268 42.00 11,256.00 45.00 12,060.00 112.25 30,083.00 40.00 10,720.00

(2) Running Per 1,000 Copies-------------------------------------------------------------------------- 784 19.11 14,982.24 17.00 13,328.00 16.82 13,186.88 22.00 17,248.00

(b) Cover:

Printing Covers 1 through 4 in four-color process,

including binding and UV coating . . . per complete cover

(1) Makeready and/or Setup--------------------------------------------------------------------- 6 685.00 4,110.00 800.00 4,800.00 3,036.00 18,216.00 700.00 4,200.00

(2) Running Per 1,000 Copies-------------------------------------------------------------------------- 18 273.00 4,914.00 275.00 4,950.00 598.97 10,781.46 325.00 5,850.00

2. Defense Acquisition Research Journal -

(a) Text:

Printing in four-color process, 

including binding . . . per page

(1) Makeready and/or Setup--------------------------------------------------------------------- 240 44.00 10,560.00 40.00 9,600.00 40.99 9,837.60 40.00 9,600.00

(2) Running Per 1,000 Copies-------------------------------------------------------------------------- 665 20.02 13,313.30 19.00 12,635.00 34.96 23,248.40 23.00 15,295.00

(b) Cover:

Printing Covers 1 through 4 in four-color process,

including binding and UV coating . . . per complete cover

(1) Makeready and/or Setup--------------------------------------------------------------------- 2 725.00 1,450.00 875.00 1,750.00 2,239.00 4,478.00 700.00 1,400.00

(2) Running Per 1,000 Copies-------------------------------------------------------------------------- 6 389.00 2,334.00 525.00 3,150.00 1,275.00 7,650.00 475.00 2,850.00

II. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

Packing and sealing shipping containers . . . 

per container-------------------------------------------------------------------------------------------- 40 4.38 175.20 5.00 200.00 10.00 400.00 5.50 220.00

2. Mailed Shipments -

(a) Single or multiple copies in kraft envelope

(up to 200 leaves) . . . per envelope------------------------------------------------------------- 20,920 0.28 5,857.60 0.45 9,414.00 0.50 10,460.00 0.40 8,368.00

(b) Quantities over 200 leaves, up to 12 pounds, 

inserted into cushioned shipping bags or 

wrapped in shipping bundles 

(maximum gross weight 14 pounds) . . . per bag or bundle--------------------------- 230 1.50 345.00 3.00 690.00 5.00 1,150.00 2.50 575.00

(c) Quantities over 12 pounds, up to 36 pounds, 

wrapped in shipping bundles or 

packed in shipping containers

(maximum gross weight 40 pounds) . . . per bundle or container------------------- 20 4.38 87.60 5.00 100.00 10.00 200.00 5.00 100.00

CONTRACTOR TOTALS -------------------- -------------------- $72,677.00 $129,691.34 $76,426.00

DISCOUNT -------------------- -------------------- 1.00% $726.77 5.00% $6,484.57 1.00% $764.26

DISCOUNTED TOTALS -------------------- -------------------- $71,950.23 $123,206.77 $75,661.74

( A W A R D E D )

PREVIOUS CONTRACTOR

McDONALD & EUDY PRINTERS

Temple Hills, MD

LITHO PRESS, INC.

San Antonio, TX Temple Hills, MD

PHOENIX LITHOGRAPHING CORP.

Philadelphia, PA

McDONALD & EUDY PRINTERS
Program 420-S Page 1 of 17 

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Defense Acquisition Magazine 

 and

Defense Acquisition Research Journal 

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Defense Acquisition University 

(Fort Belvoir, VA) 

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending October 

31, 2024, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC time, on November 7, 2023, at the 

U.S. Government Publishing Office, Washington, DC. 

BID SUBMISSION: Bidders must email bids for this solicitation to: bidsapsdc@gpo.gov. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the subject 

line of the emailed bid submission. (Bids received after 11:00 a.m. on the bid opening date specified above will not be 

considered for award. This will not be a public bid opening.)

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-2226. 
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 2 of 17 

420-S (10/24) 

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications – 

Product Quality Levels:

(a) Printing Attributes (page-related) – Level II. 

(b) Finishing Attributes (item-related) – Level II. 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be – 

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension in Publication/

 Electronic Media

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic Media

P-10. Process Color Match O.K. Proofs/Electronic Media

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 3 of 17

420-S (10/24)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to October 31, 2024, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly indexes from the 12-month 

interval ending three months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly indexes for the 12-month interval ending July 31, 2023, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by 

the Government. Failure to provide the requested information, in the time specified by the Government, may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 4 of 17 

420-S (10/24) 

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket number 

will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through October 31, 2024, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the

GPO barcode coversheet program application is the fastest method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at: http://www.gpo.gov/finance/index.htm. 
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 5 of 17

420-S (10/24)

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 6 of 17

420-S (10/24)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of separate-covered, saddle-stitched and perfect-bound 

publications requiring such operations as electronic prepress, printing in four-color process, binding, packing, and 

distribution.

TITLE: Defense Acquisition Magazine and Defense Acquisition Research Journal.

FREQUENCY OF ORDERS:

Defense Acquisition Magazine – Approximately 6 to 8 orders per year.

Defense Acquisition Research Journal – Approximately 2 to 4 orders per year.

QUANTITY:

Defense Acquisition Magazine – Approximately 2,000 to 4,000 copies per order.

Defense Acquisition Research Journal – Approximately 2,000 to 4,000 copies per order.

NUMBER OF PAGES:

Defense Acquisition Magazine – Approximately 36 to 76 pages (plus cover) per order. 

Defense Acquisition Research Journal – Approximately 100 to 240 pages (plus cover) per order. 

TRIM SIZE:

Defense Acquisition Magazine – 8 x 10-3/4”.

Defense Acquisition Research Journal – 6-3/4 x 10”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Windows 2000

(or upgrade)

Storage Media: FTP; Email

Software: Adobe InDesign CS6; Adobe Illustrator CS6; Adobe Photoshop CS6

(or upgrade)

All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished.

Contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract.

Additional

Information: Files will be furnished in native application format.

All line illustrations, silhouettes, vignettes, knockouts, and reverses will be furnished 

in place in the electronic files.

Visual(s) of the electronic files and sample copy (for layout only) will be furnished.

GPO Form 952 (Digital Publishing Information) will be furnished.
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 7 of 17 

420-S (10/24) 

Addresses for distribution will be furnished electronically in a Microsoft Excel file format.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications.

The contractor must be able to accept files electronically via a secure contractor-hosted FTP server. Appropriate logon instructions and protocol shall be provided by the contractor at time of award. The contractor shall provide 

security, which at a minimum, shall require a unique user ID and password for access. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption with that might interfere with proper file image processing must be reported to: Frances 

Battle at: frances.battle@dau.edu or (703) 615-2367. 

Contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones are to be 175-line screen or finer. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise 

specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document 

Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

(The Government will accept PDF files as digital deliverables when furnished by the Government.)

PROOFS: 

Defense Acquisition Magazine and Defense Acquisition Research Journal – 

Two (2) sets of digital color content proofs in book form. Direct to plate must be used to produce the final product 

with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be 

used to produce the product. Proofsshall be collated with all elements in proper position (not pasted up), imaged face 

and back, trimmed and folded to the finished size of the product. 

One (1) set of inkjet proofs of entire publication that are G7 profiled and use pigment-based inks. A proofing RIP that 

provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles 

Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 

3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) 

must be achieved. Output must be a minimum resolution of 720 x 720 dpi on a GRACoL or SWOP certified proofing 

media. Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

Control Strip 2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. 

Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” 

solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if 

applicable). These areas must be repeated consecutively across the sheet.
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 8 of 17 

420-S (10/24) 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum resolution of 2400 x 2400 dpi. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

Contractor must not print prior to receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_13.pdf. 

Defense Acquisition Magazine and Defense Acquisition Research Journal – 

All text paper used in each copy must be of a uniform shade. 

All cover paper must have the grain parallel to the spine. 

All paper used must match from order to order.

Text: White No. 2 Gloss-Coated Text, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A182. 

Cover: White No. 2 Gloss-Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L12.

PRINTING: 

Defense Acquisition Magazine and Defense Acquisition Research Journal – 

Covers 1 through 4 and text pages print head-to-head in four-color process. 

Facing pages print to and must align across the bind.

Coat the entire surface of Covers 1 and 4 (over printing) with a clear gloss UV coating. 

MARGINS: 

Defense Acquisition Magazine – 

Margins will be as indicated on print order or furnished media. 

Full bleed pages scattered throughout. 

Cover 1 bleeds four sides – unless otherwise specified. 
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 9 of 17

420-S (10/24)

Defense Acquisition Research Journal –

Margins will be as indicated on print order or furnished media. 

Text pages bleed three sides – unless otherwise specified. 

Cover 1 bleeds four sides – unless otherwise specified. 

BINDING: 

Defense Acquisition Magazine –

Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page signatures after 

trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be allowed. 

Defense Acquisition Research Journal –

Perfect-bind text and wraparound cover; trim three sides.

PACKING: 

Bulk Shipments –

Pack in shipping containers not to exceed 45 pounds when fully packed. 

Pallets are required.

Mailed Shipments –

Insert single or multiple copies (up to 200 leaves) into kraft envelopes.

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in shipping 

bundles (maximum gross weight 14 pounds).

Quantities over 12 pounds, up to 36 pounds, must be wrapped in shipping bundles or packed in shipping containers 

(maximum gross weight 40 pounds).

NOTE: All shipments (bulk and mail) which fill less than a shipping container must be packaged with materials of 

sufficient strength and durability and in such a manner which will guarantee that the product will not be damaged and 

the package will not open nor split during shipping process.

LABELING AND MARKING: 

Bulk Shipments –

Contractor to download GPO Form 905 (Rev. 7-15), Labeling and Marking Specifications, which can be located at 

gpo.gov, fill in appropriate blanks, and attach to shipping containers.

Mailed Shipments –

Create and affix a recipient address label to each unit of mail packaged in kraft envelopes, cushioned shipping bags, 

shipping bundles, and shipping containers. At contractor’s option, addresses may be imaged directly onto kraft 

envelopes, cushioned shipping bags, shipping bundles, and shipping containers.
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 10 of 17 

420-S (10/24) 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917, Certificate of Selection of Random Copies, which can be located at gpo.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be located at gpo.gov. The container and its contents shall be recorded separately on all 

shipping documents and sent in accordance with the distribution list to: Defense Acquisition University, 9820 Belvoir 

Road, Building 209, Basement, Fort Belvoir, VA 22060-5565. (For Defense Acquisition Magazine – Attn: Emily 

Beliles at emily.beliles@dau.edu or (703) 805-4655. For Defense Acquisition Research Journal – Attn: Olena 

McLaughlin at olena.mclaughlin@dau.edu or (703) 805-5126 or Norene Johnson at norene.johnson@dau.edu or (703) 

915-0211.) 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government

Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in delay 

in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

certify that the copies were selected as directed using GPO Form 917, Certificate of Selection of Random Copies, 

which can be located at gpo.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their 

cost will not be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: 

Defense Acquisition Magazine and Defense Acquisition Research Journal – 

 Deliver f.o.b. destination approximately 100 to 300 copies to one (1) address in Fort Belvoir, VA.

 Deliver f.o.b. destination a total of approximately two (2) GPO copies (file and depository) to two (2) 

addresses within the commercial zone of Washington, DC.

 Mail/ship f.o.b. contractor’s city the balance of each order to both domestic and foreign addresses.

Complete addresses and quantities will be furnished with each print order. 
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 11 of 17 

420-S (10/24) 

All mailing shall be made at the most economical mailing rate (reimbursable) – with the exception of foreign mailing. 

 

All foreign mailing shall be made at the First-Class Rate (reimbursable) – unless otherwise specified. 

Contractor will be required to apply the appropriate postage to each mailing. Contractor will be reimbursed for 

postage by submitting a properly completed postal service form (or equivalent) with billing invoice for payment.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail” 

or “International Mail”, as applicable.

In accordance with United States Postal Service (USPS) regulations, contractor may be required to run distribution 

files on each order through the National Change of Address (NCOA) service database to verify addresses are NCOA 

certified, as required. All related costs to perform this operation must be included in submitted bid pricing. No 

additional reimbursement will be authorized.

Shipments are to be made by reimbursable parcel post or small package carrier, whichever method is most economical 

to the Government, unless otherwise instructed. However, shipments to APO, FPO, and post office addresses, 

regardless of total weight of shipment, must be made by reimbursable U.S. Postal Service. (NOTE: All shipments 

must be made by traceable means with inside delivery to room number(s) specified. A signed receipt is required.) 

Contractor will be reimbursed for all shipping/mailing costs by submitting complete shipping/mailing receipts with 

billing invoice for payment. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails/ships) via e-mail to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 420-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide 

all applicable tracking numbers, delivery/mailing/shipping method, and title of publication. Contractor must be able to 

provide copies of all delivery/mailing/shipping receipts upon agency request.

Upon completion of each order, all furnished material (as applicable) must be returned to: Defense Acquisition 

University, 9820 Belvoir Road, Building 209, Basement, Fort Belvoir, VA 22060-5565. (For Defense Acquisition 

Magazine – Attn: Emily Beliles at emily.beliles@dau.edu or (703) 805-4655. For Defense Acquisition Research 

Journal – Attn: Olena McLaughlin at olena.mclaughlin@dau.edu or (703) 805-5126 or Norene Johnson at 

norene.johnson@dau.edu or (703) 915-0211.) 

All expenses incidental to picking up and returning material (as applicable), submitting and picking up proofs, and 

furnishing sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Furnished material (as applicable) and proofs must be picked up from and delivered to: Defense Acquisition 

University, 9820 Belvoir Road, Building 209, Basement, Fort Belvoir, VA 22060-5565. 

All pickup and deliveries to the agency must made be between the hours of 8:30 a.m. and 4:00 p.m. – local time.

Furnished electronic media (as applicable) and visuals must be returned with proofs.

No definite schedule for placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 12 of 17 

420-S (10/24) 

 Contractor must complete production and distribution within 16 workdays of notification of availability of 

print order and furnished material.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they are 

made available for pickup. (The first workday after receipt of proofs at the ordering agency is day one of the 

hold time.) 

 All proof and transit time is included in the 16-workday schedule.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified and all products ordered for shipping/mailing f.o.b. contractor’s city must be 

delivered to the U.S. Postal Service or picked up by a small package carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery – as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at: compliance@gpo.gov or via telephone at: (202) 512-0520. Personnel 

receiving email or call will be unable to respond to questions of a technical nature or to transfer any inquiries. 
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 13 of 17

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SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. 1.(a) 268 784

(b) 6 18

2.(a) 240 665

(b) 2 6

II. 1. 40

2.(a) 20,920

(b) 230

(c) 20
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 14 of 17

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THIS PAGE IS INTENTIONALLY BLANK.
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 15 of 17 

420-S (10/24) 

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailing/shipments and f.o.b. destination for all other consignments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

A charge will be allowed for each text page – whether printed or blank. 

Unless otherwise specified, no more than three (3) blank pages may be permitted at the end of the text. 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations

necessary (including proofs and stock/paper) for the printing and binding of the product listed in accordance with 

these specifications.

Makeready Running Per

and/or Setup 1,000 Copies 

(1) (2) 

1. Defense Acquisition Magazine – 

(a) Text: 

Printing in four-color process,

 including binding .......................................................per page......$___________ $___________

(b) Cover: 

Printing Covers 1 through 4 

in four-color process, 

including binding and UV coating............per complete cover......$___________ $___________

 

___________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” Failure to submit invoices as required may result in delay of payment or rejection of invoice.
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 16 of 17 

420-S (10/24) 

Makeready Running Per

and/or Setup 1,000 Copies 

(1) (2) 

2. Defense Acquisition Research Journal – 

(a) Text: 

Printing in four-color process,

 including binding .......................................................per page......$___________ $___________

(b) Cover: 

Printing Covers 1 through 4

in four-color process, 

including binding and UV coating............per complete cover......$___________ $___________

II. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of packing; kraft envelopes, shipping bags, shipping bundles, and shipping containers; pallets; all necessary 

wrapping and packing materials; addressing, labeling, and marking; NCOA address verification; and complete 

distribution, in accordance with these specifications.

1. Bulk Shipments – 

Packing and sealing shipping containers................................................... per container......$__________

2. Mailed Shipments – 

(a) Single or multiple copies in kraft envelope 

(up to 200 leaves).................................................................................per envelope......$__________

(b) Quantities over 200 leaves, up to 12 pounds, 

inserted into cushioned shipping bags or 

wrapped in shipping bundles 

(maximum gross weight 14 pounds)............................................ per bag or bundle......$__________

(c) Quantities over 12 pounds, up to 36 pounds,

wrapped in shipping bundles or

packed in shipping containers 

(maximum gross weight 40 pounds)................................... per bundle or container......$__________

___________

(Initials)
Defense Acquisition Magazine and Defense Acquisition Research Journal Page 17 of 17 

420-S (10/24) 

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in 

exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration of 

the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of 

all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures 

must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below 

may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor Name) (GPO Contractor Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________