Prog: 399-S

Title: Copyright Office Application Forms and 

Circulars

Agency: Library of Congress

Term: Beginning Date of Award and ending 10.31.2023

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PROOFS:

(a) PDF Proofs................per proof................... 13 2.00 26.00 25.00 325.00 50.00 650.00

(b) Digital Color Content Proofs/Digital One-Off

Proof...............per 6 x 9" page...................... 478 5.00 2,390.00 3.00 1,434.00 4.00 1,912.00

II. PRINTING, BINDING, PACKING AND 

DISTRIBUTION:

(a) Two-Page Product (8-1/2 x 11"): Printing in 

black ink only, including binding...................

per product................................................

(1) Makeready and/or Setup 2 50.00 100.00 75.00 150.00 150.00 300.00

(2) Running Per 100 Copies 32 17.81 569.92 12.50 400.00 2.50 80.00

(b) Four-Page Product (17 x 11"): Printing in black

ink only, including binding......per product.....

(1) Makeready and/or Setup 2 50.00 100.00 75.00 150.00 175.00 350.00

(2) Running Per 100 Copies 60 23.66 1,419.60 25.00 1,500.00 4.00 240.00

(c) Four-Page Product (17 x 11"): Printing in 

four-color process, including binding.............

.............per product.....................................

(1) Makeready and/or Setup 1 75.00 75.00 100.00 100.00 400.00 400.00

(2) Running Per 100 Copies 30 43.99 1,319.70 50.00 1,500.00 6.00 180.00

(d) Six-Page Product (25-1/2 x 11"):

Printing in back ink only, including binding.....

per product................................................

(1) Makeready and/or Setup 3 75.00 225.00 225.00 675.00 200.00 600.00

(2) Running Per 100 Copies 15 36.77 551.55 75.00 1,125.00 7.00 105.00

(e) Saddle-Stitched Product (8-1/ 2 x 11"):

Printing text pages in four-color process, 

including binding...........per page..................

(1) Makeready and/or Setup 44 10.00 440.00 15.00 660.00 45.00 1,980.00

(2) Running Per 100 Copies 1,000 3.05 3,050.00 7.50 7,500.00 1.25 1,250.00

(f) Perfect-Bound Product (6 x 9"):

Printing text pages in black ink only, including

binding.....per page.....................................

(1) Makeready and/or Setup 476 6.50 3,094.00 1.50 714.00 4.50 2,142.00

(2) Running Per 100 Copies 2,380 2.50 5,950.00 4.00 9,520.00 0.45 1,071.00

ALCOM PRINTING

Harleysville, PA

KM MEDIA GROUP

Clifton, NJ

MCDONALD & EUDY

Temple Hills, MD

Page 1 of 2

REVIEWED BY SB 11/16/22
(g) Complete Cover (6 x 9"):

Printing Covers 1 and 4 in four-color process, 

including binding.........per complete cover.....

(1) Makeready and/or Setup 1 75.00 75.00 75.00 75.00 575.00 575.00

(2) Running Per 100 Copies 5 36.00 180.00 75.00 375.00 25.00 125.00

III. PAPER:

Per 100 Leaves

(a) Application Form: White Uncoated Text (60-lb) 197 2.00 394.00 4.50 886.50 2.75 541.75

(b) Four-page and Saddle-Stitched Circular Text:

White Opacified Text (60-lb.)......................... 560 2.00 1,120.00 2.50 1,400.00 3.25 1,820.00

(c) Perfect-Bound Circular Text: White Uncoated

Text (50-lb.)................................................. 1,190 1.66 1,975.40 1.75 2,082.50 1.20 1,428.00

(d) Perfect-Bound Circular Cover: 

White Gloss-Coated Cover (80-lb.)................. 10 6.10 61.00 20.00 200.00 9.50 95.00

IV. ADDITIONAL OPERATIONS:

(a) Perforations:

(1) Makeready and/or Setup.........per perforation 3 25.00 75.00 75.00 225.00 150.00 450.00

(2) Running.....................per 100 leaves............ 90 7.50 675.00 3.00 270.00 3.50 315.00

(b) Shrink-film wrapping.......per package........... 691 1.00 691.00 1.00 691.00 0.45 310.95

(c) Palletizing....................per pallet.................. 3 8.50 25.50 75.00 225.00 45.00 135.00

CONTRACTOR TOTALS $24,582.67 $32,183.00 $17,055.70

DISCOUNT 2.00% $491.65 0.25% $80.46 1.00% $170.56

DISCOUNTED TOTALS $24,091.02 $32,102.54 $16,885.14

Page 2 of 2

AWARDED
Program 399-S Page 1 of 16 

Specifications by SB

Reviewed by MRN 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, D.C.

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Copyright Office Application Forms and Circulars

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Library of Congress

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

October 31, 2023, plus up to two (2) optional 12-month extension period(s) that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, D.C. time, on November 14, 2022 at 

the Government Publishing Office, Washington, D.C. (Due to the COVID-19 pandemic, this will NOT be a 

public bid opening.) 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders must submit email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission 

will be accepted at this time. The program number and bid opening date must be specified in the subject line of 

the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date specified above will not be 

considered for award. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Stacy Bindernagel at sbindernagel@gpo.gov or (202) 512-2103. 
Copyright Office Application Forms and Circulars Page 2 of 16

399-S (10/23) 

SECTION l.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program (GPO Pub. 310.1, effective May 1979 (revised August 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

 (b) Finishing (item related) Attributes -- Level III.

(c) Exceptions: Trim size must be controlled to the extent that a 2-page form, and pages 3 and 4 of a 4-page

form (after detaching), are 8-1/2 x 11", plus or minus 1/32". Also, the perforation must be exactly on the 

fold of the 4-page form -- no tolerance will be allowed.

Inspection Levels (from ANSI/ACQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs/Electronic Media

P.10 Process Color Match Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed three (3) years as a result of, and including, any 

extension added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Copyright Office Application Forms and Circulars Page 3 of 16

399-S (10/23)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be periodically adjusted in 

accordance with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. Pricing adjustments under this clause 

are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. There will be no price adjustment for orders placed 

during the first period specified below.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to October 31, 2023, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment is the percentage variation between Index averages as specified in this paragraph. 

An index called the variable mean index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending 3 months prior to the adjustment period. This average is then compared to the average of the 

monthly Indexes for the 12-month interval ending July 31, 2022, called the base mean index. The percentage 

change (plus or minus) of the variable mean index from the base mean index will be the economic adjustment for 

the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, D.C., immediately after award. At the 

option of the Government, the postaward conference may be held via teleconference. 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.
Copyright Office Application Forms and Circulars Page 4 of 16

399-S (10/23)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order may be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award to October 31, 2023, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of services shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

"estimated," it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.
Copyright Office Application Forms and Circulars Page 5 of 16

399-S (10/23) 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, D.C. 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”
Copyright Office Application Forms and Circulars Page 6 of 16

399-S (10/23)

SECTION 2.- SPECIFICATONS

SCOPE: These specifications cover the production of forms, saddle-stitched products, and perfect-bound

products requiring such operations as electronic prepress, printing, binding, packing, and distribution.

TITLE: Copyright Office Application Forms and Circulars.

FREQUENCY OF ORDERS: Approximately 10 to 15 orders per year.

QUANTITY: Approximately 200 to 8,000 copies per order.

NUMBER OF PAGES:

Application Forms: Face only or face and back.

Circulars: Approximately 2 to 480 pages per order (most orders will be for 40 pages or less).

TRIM SIZES: 

Application Forms: 8-1/2 x 11”, 17 x 11”, 25-1/2 x 11” flat size. (NOTE: The 17 x 11” and 25-1/2 x 11” 

products fold down to 8-1/2 x 11”.)

Circulars: 

4-Page Product: 17 x 11” flat size (folding down to 8-1/2 x 11”).

Saddle-Stitched: 8-1/2 x 11”.

Perfect-Bound: 6 x 9”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows -

Platform: Mac OS.

Storage Media: Email.

Software: Adobe Acrobat, InDesign, Illustrator, or Photoshop (current or near current version).

All platform system and software upgrades (for specific applications) which may occur 

during the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished and/or embedded, as applicable. 

Contractor is cautioned that furnished fonts are the property of the Government and/or its

originator(s). All furnished fonts are to be eliminated from the contractor's archive

immediately after completion of the contract.

Additional

Information: Files will be furnished in native application and/or PDF format.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.
Copyright Office Application Forms and Circulars Page 7 of 16

399-S (10/23) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to the ordering agency as specified on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. Changes 

primarily consist of line corrections or revisions to reprint pages. It is anticipated that the Government will make 

all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

PROOFS: 

When ordered, one (1) press quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. 

When ordered (perfect-bound products only) – 

If produced via conventional offset printing – One (1) or two (2) sets of digital color content proofs of the entire 

product. Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. Proofs 

must be created using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs 

shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed, and folded 

to the finished size of the product.

If produced via digital printing – One (1) or two (2) sets of digital color one-off proofs created using the same 

output device that will be used to produce the final printed product on the actual production stock. Proofs shall be 

collated with all elements in proper position (not pasted up), imaged face and back, trimmed, and folded to the 

finished size/format of the product, as applicable. Proof will be used for color match on the press on the 

production run. 

The contractor will be responsible for performing all necessary proofreading to ensure that the proofs are in 

conformity with the file furnished. All proofs must be collated in sets, numbered sequentially, and have a oneinch clear margin on all sides. Proofs must be identified with the jacket number, program number, print order 

number, and proof date, at least 1/2” from the type area. The contractor’s firm name must not appear on any 

proofs.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf.
Copyright Office Application Forms and Circulars Page 8 of 16

399-S (10/23)

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine.

The paper to be used will be indicated on each print order.

Application Forms: White Uncoated Text, basis weight: 60 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

Circular Text: 

Four-Page Circulars and Self-Covered, Saddle-Stitched Circulars: White Opacified Text, basis weight: 60 lbs. 

per 500 sheets, 25 x 38”, equal to JCP Code A80.

Perfect-Bound Circular Text: White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP 

Code A60.

Perfect-Bound Circular Cover: White Gloss-Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal 

to JCP Code L10.

PRINTING: At contractor’s option, the product may be produced via conventional offset or digital printing 

provided that Quality Level III standards are maintained. Final output must be a minimum of 150-line screen and 

at a minimum resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth technology. Digital device 

must have a RIP that provides an option for high quality color matching such as Device Links Technology and/or 

ICC Profiles.

Application Forms: Print face only or face and back (head-to-head) in black ink only.

Circulars: Print text head-to-head in black ink only or in four-color process. When required, print Covers 1 and 

4 in four-color process. Covers 2 and 3 are blank.

Products may print with a 5% to 95% screened background; reverse and solids may be required. Percentage of 

screen will be indicated on the print order.

MARGINS: Margins will be as indicated on the print order or furnished electronic file. An occasional order may 

bleed on one to four sides. 

BINDING: Bind as indicated on the print order. Various binding styles will be ordered as follows: 

NOTE: For 2-page products, precision trimming is required. Trim size must be controlled to the extent that the 

form is 8-1/2 x 11”, plus or minus 1/32”.

Trim four sides. 

Fold from 17 x 11” to 8-1/2 x 11”, title out.

Fold from 25-1/2 x 11” to 8-1/2 x 11” with two parallel wraparound folds, title out.

Saddle-stitch in two places on left 11” side and trim three sides. Each product must contain complete 4-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will 

not be allowed. 

Perfect-bind text and wraparound cover; trim three sides. 

PERFORATING:

When ordered, on 4-page products, perforate exactly on the fold – NO TOLERANCE WILL BE ALLOWED. 

Precision trimming is required. Trim size must be controlled to the extent that the detached section is 8-1/2 x 11”, 

plus or minus 1/32”.
Copyright Office Application Forms and Circulars Page 9 of 16

399-S (10/23) 

When ordered, perforate vertically along the entire 11” dimension. 

PACKING: 

Shrink-film wrap in quantities as specified on the print order. 

Pack suitable in shipping containers (17-1/4 x 11-1/4 x 6") not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split during delivery process.

Orders not in compliance with the packing provisions of the print order/specifications are subject to be rejected.

Palletizing: Contractor will be required to furnish pallets on each order for bulk shipments of 10 or more shipping 

containers. 

LABELING AND MARKING (Package and/or Container label): Contractor to download GPO Form 905 (R. 

7-15) – Labeling and Marking Specifications which can be located on GPO.gov, fill in appropriate blanks, and 

attach to shipping containers. 

Contractor must insert a label containing the quantity of the product inside each shrink-filmed package. All inner 

packages must be labeled, not marked, with label entries in bold characters at least 3/l6" high.

The “CBA Stock Number” as indicated on the print order must appear on the shipping container label, in large 

font. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the charts below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent to the address indicated on the print order.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.
Copyright Office Application Forms and Circulars Page 10 of 16

399-S (10/23)

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate 

of Selection of Random Copies which can be located on GPO.gov. Copies will be paid for at the running rate 

offered in the contractor's bid and their cost will not be a consideration for award. A copy of the print order must 

be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A copy of the print order must be included. A U.S. 

Postal Service approved Certificate of Mailing, identified by GPO program, jacket and print order numbers must 

be furnished with billing as evidence of mailing.

DISTRIBUTION: Deliver f.o.b. destination to one of the locations below, as specified on the print order:

 Library of Congress, Attn: Teresa McCall, Cabin Branch Annex, 1505 Cabin Branch Drive, Hyattsville, 

MD 20785.

 Library of Congress, Attn: Teresa McCall, COP/PIE/Outreach & Education, 101 Independence Avenue,

SE, Washington, D.C. 20540-6304.

Complete address and quantity will be furnished with the print orders.

Deliveries will be accepted between the hours of 6:30 a.m. and 2:30 p.m. (local time), Monday through Friday, 

excluding Government holidays. NOTE: If the package carrier is unable to deliver, please notify Teresa McCall 

at (202) 707-8831.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 399-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery 

receipts upon agency request.

All expenses incidental to picking up and returning materials (as applicable), submitting proofs, and furnishing 

sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Print order and furnished material will be furnished via email.

Hard copy proofs are to be delivered to and picked up from: Library of Congress, Attn: Teresa McCall, Cabin 

Branch Annex, 1505 Cabin Branch Drive, Hyattsville, MD 20785 or Library of Congress, Attn: Teresa McCall,

COP/PIE/Outreach & Education, 101 Independence Avenue, SE, Washington, D.C. 20540-6304, as specified on 

the print order.

PDF soft proofs are to be emailed to the ordering agency as specified on the print order.

No definite schedule for placement of orders can be predetermined.

The following schedule begins the first workday after notification of availability of print order and furnished 

materials; the workday after notification will be the first workday of the schedule.
Copyright Office Application Forms and Circulars Page 11 of 16

399-S (10/23) 

 Contractor must complete production and delivery within 10 workdays. 

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs, if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than three (3) workdays from their receipt at the ordering agency until 

they are made available for pickup or changes/corrections/“O.K. to Print” are communicated via email. 

(The first workday after receipt of proofs at the ordering agency is day one (1) of the hold time.)

 All proof and transit times are included in the 10-workday schedule.

 When required, contractor to submit revised proofs within two (2) workdays after receipt of returned 

proofs. Revised proofs will be withheld no more than three (3) workdays from their receipt at the ordering 

agency until they are made available for pickup or changes/corrections/“O.K. to Print” are communicated 

via email. (The first workday after receipt of proofs at the ordering agency is day one (1) of the hold 

time.)

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of delivery. Upon completion of each order, contractor must contact the Shared Support Services Compliance 

Section via email at compliance@gpo.gov; or via telephone at (202) 512-0520. Personnel receiving the email or

call will be unable to respond to questions of a technical nature or to transfer any inquiries.
Copyright Office Application Forms and Circulars Page 12 of 16

399-S (10/23)

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES”

to the following units of production which are the estimated requirements to produce one (1) year's production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered under this contract for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 13

(b) 478

(1) (2)

II. (a) 2 32

(b) 2 60

(c) 1 30

(d) 3 15

(e) 44 1,000

(f) 476 2,380

(g) 1 5

III. (a) 197

(b) 560

(c)1,190

(d) 10

IV. (a) (1) 3

(2) 90

(b) 691

(c) 3
Copyright Office Application Forms and Circulars Page 13 of 16

399-S (10/23)

SECTION 4.- SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate.

A charge will be allowed for each page of a product, whether printed or blank.

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text for saddlestitched products.

Cost of all required paper must be charged under Item III., “PAPER.”

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

I. PROOFS:

(a) PDF Proofs................................................................................................per proof ............$___________

(b) Digital Color Content Proofs/Digital One-Off Proof ...................... per 6 x 9” page ............$___________

________________

(Initials)
Copyright Office Application Forms and Circulars Page 14 of 16

399-S (10/23) 

II. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (excluding paper and pallets) for the complete printing, binding, 

packing, and distribution of the product listed in accordance with these specifications.

NOTE: All pallet costs are to be charged under Item IV. (c). 

Makeready Running Per 

and/or Setup 100 Copies

(1) (2) 

 (a) Two-Page Product (8-1/2 x 11”): 

 Printing in black ink only, including binding.............. per product......$___________ $___________

 (b) Four-Page Product (17 x 11”): 

 Printing in black ink only, including binding.............. per product......$___________ $___________

 (c) Four-Page Product (17 x 11”): 

 Printing in four-color process, including binding........ per product......$___________ $___________

 (d) Six-Page Product (25-1/2 x 11”): 

 Printing in black ink only, including binding.............. per product......$___________ $___________

 (e) Saddle-Stitched Product (8-1/2 x 11”): 

 Printing text pages in four-color process, 

 including binding..............................................................per page......$___________ $___________

 (f) Perfect-Bound Product (6 x 9”): 

 Printing text pages in black ink only, 

 including binding..............................................................per page......$___________ $___________

 (g) Complete Cover (6 x 9”): 

 Printing Covers 1 and 4 in four-color process, 

 including binding.............................................per complete cover......$___________ $___________

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Text - Each 6 x 9” or 8-1/2 x 11” page-size leaf, as applicable. 

Covers - Two 6 x 9” page-size leaves will be allowed for each complete cover. Prices offered must include 

the cost of paper for backstrip, when required.

________________

(Initials)
Copyright Office Application Forms and Circulars Page 15 of 16

399-S (10/23) 

Per 100 Leaves

 (a) Application Form: White Uncoated Text (60-lb.)................................................................$___________

 (b) Four-Page and Saddle-Stitched Circular Text: White Opacified Text (60-lb.)...................$___________

(c) Perfect-Bound Circular Text: White Uncoated Text (50-lb.) ..............................................$___________

 (d) Perfect-Bound Circular Cover: White Gloss-Coated Cover (80-lb.) ...................................$___________

IV. ADDITIONAL OPERATIONS:

 (a) Perforations: 

 (1) Makeready and/or Setup .................................................................. per perforation......$___________

 (2) Running............................................................................................. per 100 leaves......$___________

 (b) Shrink-film wrapping .................................................................................. per package......$___________

 (c) Palletizing........................................................................................................ per pallet......$___________

________________

(Initials)
Copyright Office Application Forms and Circulars Page 16 of 16

399-S (10/23) 

SHIPMENT(S): Shipments will be made from: City _______________________, State ___________________. 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ___________________________. 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________