ABSTRACT 2022

Program: 539-S

Title: Business Cards

Agency: Department of Energy (DOE)

Term: December 1, 2022, ending November 30, 2023

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

(a) Thermographic printing in a single ink color, 

face only

1. per 250 cards--------------------------------per name 25 40.00 1,000.00 25.00 625.00

2. per 500 cards--------------------------------per name 7 60.00 420.00 29.00 203.00

3. per 1,000 cards------------------------------per name 2 80.00 160.00 32.00 64.00

(b) Thermographic printing in two ink colors,

face only

1. per 250 cards---------------------------------per name 133 55.00 7,315.00 30.00 3,990.00

2. per 500 cards---------------------------------per name 56 75.00 4,200.00 34.00 1,904.00

3. per 1,000 cards-------------------------------per name 1 95.00 95.00 36.00 36.00

(c) Add flat printing (unraised) on the back, in a 

single ink color

1. per 250 cards---------------------------------per name 13 30.00 390.00 15.00 195.00

2. per 500 cards---------------------------------per name 4 50.00 200.00 15.00 60.00

3. per 1,000 cards-------------------------------per name 1 70.00 70.00 15.00 15.00

II. Premium Payments:

Percentage increase 5%

CONTRACTOR SUBTOTALS $ 13,850.00 $ 7,092.00

ACCELERATED SCHEDULE 5.00% 692.50 354.60

PERCENTAGE INCREASE 5.00% 34.63 25.00% 88.65

SUBTOTAL PLUS ACCELERATED INCREASE $ 13,884.63 $ 7,180.65

DISCOUNT 2.00% 277.69 2.00% 143.61

DISCOUNTED TOTALS $ 13,606.93 $ 7,037.04

AWARDED

Due to changes in specifications

previous prices will not be shown.

Duke Printing Center

Rockville, MD

Thermo Quick

Fredericksburg, VA

CURRENT CONTRACTOR

Thermo Quick

Page 1 of 1
MICHAEL KING 

Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE

732 North Capitol Street NW, Washington, DC 20401-0001

October 4, 2022 

This is Amendment No. 1. The specifications in our invitation for bids on Program 539-S, 

scheduled for opening at 11:00am on October 18, 2022, are amended as follows: 

1. On page 3 of 15 of the contract specifications, under “Economic Price Adjustment”

Update second and fourth paragraph to: 

For the purpose of this clause, performance under this contract will be divided into

successive periods. The first period will extend from December 1, 2022 to November 30, 2023, and the second and any succeeding period(s) will extend for 12 months from the end of the last 

preceding period, except that the length of the final period may vary. The first day of the second 

and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period. 

The economic price adjustment will be the percentage difference between Index averages as 

specified in this paragraph. An index called the variable index will be calculated by averaging 

the monthly Indexes from the 12-month interval ending three (3) months prior to the beginning of 

the period being considered for adjustment. This average is then compared to the average of 

the monthly Indexes for the 12-month interval ending August 31, 2022, called the base index. 

The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

All other specifications remain the same. 

If amendment is not acknowledged on bid, direct acknowledgement to: U.S. Government 

Publishing Office, Bid Section, Room C848, Stop CSPS, 732 North Capitol Street NW, Washington, 

DC 20401-0001. 

Amended bid or acknowledgement must be submitted using the method(s) specified in the 

solicitation for bid submission. Telephone or e-mail submission is not acceptable. 

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening 

time, may be reason for bid being declared nonresponsive. 

Sincerely, 

MICHAEL KING 

Contracting Officer 
Program 539-S Page 1 of 15 

Specifications by CDC

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of 

Business Cards

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Energy (DOE)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning the December 1, 2022, and ending 

November 30, 2023, plus up to two (2) optional 12-month extension periods that may be added in accordance with 

the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11: 00 a.m., prevailing Washington, DC Time, on October 18, 2022 at 

the Government Publishing Office, Washington, DC. (Due to the COVD-19 pandemic, this will NOT be a public 

bid opening.) 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office, Washington, DC, will NOT be open to 

the public. Based on this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other 

method of bid submission will be accepted at this time. The program number and bid opening date must be specified 

in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within a 150-mile radius of zero milestone Washington, DC. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which 

will on its face demonstrate ability to meet the schedule requirements. The determination by the Government of the 

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with 

these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Cecilia Dominguez Castro on (202) 512-0418 or at 

cdominguezcastro@gpo.gov. 
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539-S (11/23) 

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.p 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specification, No. 9 is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes - Level III.

 (b) Finishing (item related) Attributes - Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S - 2. 

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/ 

Electronic Media 

P-9. Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed three (3) years as a result of, and including, any 

extension added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT 

TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
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539-S (11/23)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from December 1, 2022 to November 30, 2023, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending August 31, 2022, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.
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539-S (11/23)

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At 

Government’s option, this may be held via teleconference. Person(s) that the contractor deems necessary for the 

successful implementation of the contract must be in attendance.

ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from December 1, 2022 through November 30, 2023 plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and the period specified herein. Delivery of items 

or performance of work shall be made only as authorized by orders issued under the clause entitled "ORDERING." 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in 

orders in the amounts or quantities described as "estimated," it shall not constitute the basis for an equitable price 

adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements above the limit on total orders 

under this contract if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued under the "ORDERING" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.
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4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's 

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

All contractor billing invoices must be itemized under the line items in the "SCHEDULE OF PRICES." 
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SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of raised image business cards (thermography), requiring such 

operations such as composition, printing, binding, packing, and distribution.

TITLE: Business Cards.

FREQUENCY OF ORDERS: Approximately 200 to 500 orders per year for approximately 1 name per print order.

QUANTITY: 250, 500, and 1,000 cards per individual name. 

NOTE: The majority of print orders will be for 250 cards.

NUMBER OF PAGES: Face only or face and back.

TRIM SIZE: 3-1/2 x 2”.

FORMATS:

Four (4) separate styles, designated as Styles A through D, may be ordered under this contract in any combination, 

as specified on the print order. Additionally, one (1) of four (4) separate logos (“Great Seal,” “EIA,” “NNSA,” or 

“DOE,”) may be ordered on any Style. (See Exhibit 1.)

Two logos may be ordered on Style A. Agencies may select Style A and include the organization logo to appear on 

the right side of the business card. (See Exhibit 2.)

For “EIA” business card orders only, seven (7) additional styles, designated as Options 1 through 7, may be ordered 

under this contract as specified on the print order. (See Exhibit 3.)

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Storage Media: Email.

Software: Adobe Acrobat. All files will be created in current versions or near current versions of 

the above-mentioned program. 

NOTE: All Government software upgrades (for specified applications) which may occur 

during the term of the contract, must be supported by the contractor.

Fonts: All printer and screen fonts will be embedded.

Contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract.

 Additional

Information: Files will be furnished in PDF format.

An Adobe Acrobat PDF file (current or near current version) will be furnished for the agency seal (on a CD or via 

email). All printer and screen fonts for the seals will be embedded. NOTE: Electronic media for the agency seal

will be furnished once at the beginning of the contract and is to be held for re-use throughout the term of the contract. 

Sample of previously printed card with the agency seal to be used as a guide only. 
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539-S (11/23)

Distribution list will be furnished via email with the print order.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on the finished product.

EXHIBITS: The examples shown as Exhibits 1, 2, and 3 are representative of some of the requirements which will 

be ordered under this contract. However, it cannot be guaranteed that future orders will correspond exactly to these 

Exhibits.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.

NOTE: Under no circumstances will the information furnished by the Government be used for any purpose other 

than for producing business cards for the intended recipients under this contract.

COMPOSITION: Contractor will be required to set type for individual names, addresses, titles/positions, 

addresses, and contact information numbers. Typefaces, sizes, and styles to be used in the contract will be 

established at the postaward conference or will be provided immediately after award. Contractor will be required 

to match fonts and style selected on the business card request form. (See Exhibit 4.)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

individual listed on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

PROOFS: Contractor to submit one (1) “Press Quality” PDF soft proof (for content only) using the same Raster

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text 

flow, image position, and color breaks. Proof will not be used for color match.

The Government reserves the right to make changes to all proofs. The Government may require one or more sets 

of revised proofs before rendering an “O.K. to Print.”

The contractor will be responsible for performing all necessary proofreading to ensure that proofs are in conformity 

with the copy submitted.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.
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539-S (11/23) 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf. 

All paper used in each order must be of a uniform shade. 

White Smooth and Emboss Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26", equal to JCP Code L21. 

PRINTING: 

Print face of business cards using the thermographic printing process, in a single ink color or two ink colors, as 

ordered. Images will consist of a selected agency logo(s) and type/line matter. On two-color selections, the logo(s) 

will print in one color with all remaining type/line matter printing in the second color. Ink color(s) on face will be 

Pantone 280 (blue), 871 (gold), or black, as specified on the print order and/or on the agency provided “Business 

Card Request” form. (See Exhibit 4.) 

When ordered, print back of business card using flat (unraised) printing in a single ink color, consisting entirely of 

type/line matter. Ink color on back will be Pantone 280 (blue) or black, as specified on the print order and/or on the 

agency provided “Business Card Request” form. 

Contractor to match Pantone color specified on the print order. 

NOTE: GPO Imprint is waived and must not print on the finished product. 

MARGINS: Margins will be as indicated on the print order or furnished electronic media. 

BINDING: Trim four sides. 

PACKING: Box individual names in units of 250, 500, or 1,000 cards per box (as specified on the print order). 

Affix a copy of the card to the end panel of each box for identification. 

Pack suitable in shipping container(s) not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during the shipping process. 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, Rev. 7-15) from www.gpo.gov, fill in appropriate blanks, and attach to shipping containers. Label must 

clearly show GPO program number, jacket number, and print order number. 

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance 

random copies to test for compliance against the specifications. The print order will indicate the number required, 

if any. When ordered, the contractor must divide the entire order into equal sublots and select a copy from a different 

general area of each sublot. The contractor will be required to certify that the copies were selected as directed using 

GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. Copies will be paid 

for at the running rate offered in the contractor’s bid, and their cost will not be a consideration for award. A copy 

of the print order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Ship f.o.b. contractor’s city as indicated of the print order. Addresses are nationwide. 
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Complete addresses and quantities will be furnished with the print orders.

All shipments must be made via an agency-furnished small package carrier account using the next day standard 

delivery service option. Account information will be provided after award.

NOTE: Priority AM delivery may be requested for accelerated schedules.

Upon completion of each order, the contractor must notify the ordering agency (on the same day the order ships) 

via email to the address indicated on the print order. The subject line of the email shall be "Distribution Notice for 

Program 539-S, Print Order XXXXX, Jacket Number XXX-XXX." The notice must provide all applicable tracking 

numbers, shipping method, and title of the product. Contractor must be able to provide copies of all shipping receipts 

upon agency request.

All expenses incidental to picking up and returning furnished materials (if applicable) and submitting proofs must 

be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Furnished material and print order will be furnished via email.

PDF soft proofs must be emailed to the ordering agency at the email address specified on the print order.

No definite schedule for placement of orders can be predetermined. 

The following schedules begin the workday after receipt of the print order and furnished material; the workday after 

receipt will be the first workday of the schedule.

Regular Schedule:

 Contractor must complete production and distribution within eight (8) workdays of receipt of the print order 

and furnished material.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them.

 Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until 

changes/corrections/“O.K. to Print” are provided via email.

 All proof time is included in the 8-workday schedule.

Accelerated Schedule: Approximately 5% of all orders will require an accelerated schedule.

 Contractor must complete production and distribution within three (3) workdays of receipt of the print order 

and furnished material.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them.

 Proofs will be withheld no more than one (1) workday from their receipt at the ordering agency until 

changes/corrections/“O.K. to Print” are provided via email.

 All proof time is included in the 3-workday schedule.
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539-S (11/23) 

The ship/delivery date indicated on the print order is the date products ordered for shipping f.o.b. contractor’s city 

must be picked up by the small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Offices of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel receiving the 

email or call will be unable to respond to questions of a technical nature or to transfer any inquires. 
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year's production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

PREMIUM PAYMENTS: Orders requiring the accelerated schedule will be paid for at the premium rate under 

the contractor’s offered percentage in the “SCHEDULE OF PRICES.”

All other orders will be placed with the regular schedule and paid for at the basic prices offered.

Percentages offered for premium-priced work are additional to the basic prices offered for units of work. Premium 

payments, when authorized, will apply to all items in the “SCHEDULE OF PRICES.”

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments that 

were anticipated, and the contractor will not list such items on their billing invoice.

It is estimated that 5% of all orders placed on this contract will require an accelerated schedule. Premium payments 

for an accelerated schedule will be evaluated for award. Evaluation will be affected by applying the percentage 

increase, offered for the accelerated schedule in the “SCHEDULE OF PRICES” (Item II.) to 5% of the prices 

offered for all items.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2) (3)

I. (a) 25 7 2

(b) 133 56 1

(c) 13 4 1
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THIS PAGE IS INTENTIONALLY BLANK.
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SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the “DETERMINATION OF AWARD”) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. COMPLETE PRODUCT: Prices offered must be all inclusive, as applicable and must include the cost of all 

required materials and operations necessary (including PDF soft proofs and paper) for the complete production 

and distribution as defined in SECTION 2. - SPECIFICATIONS. 

Per 250 Cards Per 500 Cards Per 1,000 Cards

(1) (2) (3) 

(a) Thermographic printing in a single ink color, 

on face only, including boxing ....... per name ............... $__________ $__________ $__________ 

(b) Thermographic printing in two ink colors, 

on face only, including boxing ....... per name ............... $__________ $__________ $__________ 

(c) Flat printing (unraised) in a single ink color,

on the back, .................................... per name ............... $__________ $__________ $__________ 

II. PREMIUM PAYMENTS: Premium payments, when authorized, will apply to all items. The percentage 

increase will be added to all orders which require the “Accelerated Schedule.”

Percentage increase .................................................................................................................. ____________% 

__________ 

 (Initials)
Business Cards Page 14 of 15

539-S (11/23)

My production facilities are located within the assumed area of production ...................... .....______yes _____no

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government Furnished Material ___________________________________ 

a. Number of hours from acceptance of print order to pickup of 

Government Furnished Material............................................................................................. ____________ 

b. Number of hours from pickup of Government Furnished Material 

to delivery at the contractor’s plant ........................................................................................____________ 

2. Proposed carrier(s) for delivery of completed product_____________________________________________ 

a. Number of hours from notification to carrier to pickup of completed product...................... ____________ 

b. Number of hours from pickup of completed product to delivery at destination ..................... ____________

__________ 

 (Initials)
Business Cards Page 15 of 15

539-S (11/23)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in 

the expiration of the bid before award. 

BIDDER’S NAME AND SIGNATURE: Unless a specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy 

of all pages in "SECTION 4. – SCHEDULE OF PRICES," including initialing/signing where indicated. Valid 

electronic signatures will be accepted per the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the Bid being declared non-responsive.

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________ 

 (Email) (Fax Number)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

 (Initials) (Initials)
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