Program 3531 Page 1 of 16

Specifications by gmr

Reviewed by CS

U.S. GOVERNMENT PUBLISHING OFFICE

NORTHCENTRAL REGION APS TEAM

Washington DC 20401

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

CUSTOMER SERVICE CARDS

as requisitioned from the U.S. Government Publishing Office (GPO) by the

VA Medical Center

Single Award

BID OPENING: Bids shall be publicly opened at 2 p.m. prevailing Chicago, IL time on

December 28, 2022.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on 

this, bidders must submit email bids to bidchicago@gpo.gov for this solicitation. 

No other method of bid submission will be accepted at this time. 

The program number “3531-S” and bid opening date “December 28, 2022 must be specified in the 

subject line of the emailed bid submission. Bids received after “2:00 p.m. Central”on the bid opening 

date specified above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not 

limited to, the following: 

1. Illegibility of bid. 

2. Emails over 10 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders 

are advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms – Publication 310.2. 

When responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF 

PRICES,” including initialing/signing where indicated. Valid electronic signatures will be accepted in 
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3531-S 

accordance with the Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable 

of the person authorized by the company to sign bids. 

NOTE: Bidder must use the exact bid pages in “SECTION 4. – SCHEDULE OF PRICES,” and MUST 

NOT substitute their own bid formatting in their submitted bid. Substitution may result in a 

determination of the bid as non-responsive 

. 

CONTRACT TERM: The term of this contract is for the period beginning Date of Award 

and ending November 30, 2023, plus up to 2 optional 12-month extension period(s) that may be added 

in accordance with the “Option to Extend the Contract Term” clause in this contract.

NOTE: This is an existing Term Contract with minor changes throughout. 

INFORMATION: For questions about these specifications call Gina Reece @ 312 353-2717 or 

greece@gpo.gov. Questions about these specifications should be forwarded at least 1 workday before the 

Bid Deadline, in order to be addressed prior to bid submission. 

Email requests for new award information (available approximately 2 weeks after bid opening) to GPO 

Chicago Front Desk at kdodson@gpo.gov. 

Doing Business with GPO Customer Services during the Coronavirus Pandemic:

Contractors should continue performance on contracts. Contractors must continue to fully comply with 

the terms and conditions of these contracts. Deliveries, proof approvals, and press sheet inspections for 

agencies may be impacted. It is requested that contractors contact a Government employee at the delivery 

location to confirm their availability to receive prior to shipping. 

Schedules and other adjustments will be made in accordance with GPO Contract Terms. Caution should 

be used to safeguard all products should any delivery delays be imposed by the Government. 

As a reminder, contractors must furnish contract compliance information required in accordance with 

GPO Contract Terms, Contract Clause 12: Notice of Compliance With Schedules.

Contractors should immediately contact your GPO contract administrator(s) and/or contracting officer(s) 

to identify impacted orders if any delay is anticipated, including temporarily closure of a production 

facility or the planned suspension of any services.

If you have any questions on a particular contract, please contact the Customer Services contract 

administrator and/or contracting officer for your contract (best method of communicating with them is 

via email). Office team e-mail addresses can be found at https://www.gpo.gov/how-to-work-withus/agency/services-for-agencies/procurement-services-team 
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3531-S 

SECTION 1- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 

310.2, effective 12/1/87, revised 01-18) and GPO Contract Terms, Quality Assurance through Attributes

Program for Printing and Binding (GPO Publication 310.1, effective 5/79, revised 09/19).

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

 

DOING BUSINESS WITH GPO: Contractors wishing to do business with the GPO are referred to the 

GPO web site http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors, where one can 

register as a GPO contractor using the ‘GPO Contractor Connection’ link in accordance with the 

furnished instructions on this page.

NOTE: Prospective and existing GPO contractors are to note that as of January 1, 2008, all contractors 

seeking to do business with GPO must first complete and thereafter maintain the accuracy of their GPO 

Contractor Connection registration with the following mandatory taxpayer information boxes: “EIN/TIN 

#” Employer Identification Number of Taxpayer Identification Number): “Subject to Backup 

Withholding” (See IRS Form W-9, available for download at http://www.irs.gov/pub/irs-pdf/fw9.pdf). 

GPO will withhold payment of invoices for work completed by any contractor who fails to provide this 

tax data in GPO Contractor Connection. Such invoices will be declared ineligible for payment until all 

requirements for payment, including providing this tax data in GPO Contractor Connection, have been 

satisfied.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is printing. The 

predominant production function may NOT be sub-contracted.

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (GPO Publication 310.2), is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications:

Product Quality Levels:

(a) Printing Attributes - Level IV.

(b) Finishing Attributes - Level IV.

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Camera Copy, average type dimension 

in publication. Approved proofs 
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3531-S

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government 

reserves the right to conduct an on-site preaward survey at the contractor’s facility or to require other 

evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be 

required to provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential, and used only for the 

determination of responsibility by the Government. Failure to provide the requested information in the 

time specified by the Government may result in the Contracting Officer not having adequate information 

to reach an affirmative determination of responsibility.

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before 

the contract expires. If the Government exercises this option, the extended contract shall be considered 

to include this clause, except, the total duration of the contract may not exceed 5 years as a result of, and 

including, any extension(s) added under this clause. Further extension may be negotiated under the 

“Extension of Contract Term” clause. See also “Economic Price Adjustment" for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to 

the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for 

adjustment during the second and any succeeding performance period(s). For each performance period 

after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period. Pricing adjustments under this clause are not 

applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. 

The first period will extend from Date of Award to November 30, 2023 and the second and any 

succeeding period(s) will extend for 12 months from the end of the last preceding period, except that the 

length of the final period may vary. The first day of the second and any succeeding period(s) will be the 

effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.
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3531-S

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes 

from the 12-month interval ending three (3) months prior to the beginning of the period being considered 

for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month 

interval ending (September 1 2022), called the base index. The percentage change (plus or minus) of the 

variable index from the base index will be the economic price adjustment for the period being considered 

for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall 

apply the percentage increase or decrease against the total price of the invoice less reimbursable postage 

or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual “Print Order” for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders 

by the Government. Orders may be issued under the contract from Date of Award through 

November 31, 2023 plus for such additional period(s) as the contract is extended. All print orders issued 

hereunder are subject to the terms and conditions of the contract. The contract shall control in the event 

of conflict with any print order. A print order shall be "issued" for purposes of the contract, when it is 

either deposited in the U.S. Postal Service mail or otherwise furnished to the contractor in conformance 

with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates 

only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the 

Government's requirements for the items set forth herein do not result in orders in the amounts or 

quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment 

under this contract.

Except as may be otherwise provided in this contract; if the Government’s requirements for the items set 

forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall not 

constitute the basis for an equitable price adjustment under this contract. The Government shall not be 

required to purchase from the contractor, requirements in excess of the limit on total orders under this 

contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure 

this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.
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3531-S 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the "Ordering" 

clause of this contract.

OPTIONS: Whenever an option is indicated in the specifications, it is the Government’s option, not the 

contractor’s, unless it is specifically stated otherwise

PAYMENT: 

Immediately upon completion of each order, the contractor shall submit an itemized statement of billing 

to the ordering agency for verification, approval, and signature. The contractor must email their invoice 

along with all supporting documentation to the agency contact as specified on the print order. 

After agency verification and approval, the contractor must submit the approved, signed billing invoice to 

the U.S. Government Publishing Office. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of receiving payment. Instruction 

for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF 

PRICES.”

NOTE: Submit one email copy of invoice to Director Medical Media 

@ Erickson, Jack Jonathan.Erickson@va.gov. 

In addition to the above, the contractor is required to email a copy of each billing along with a copy of 

the individual print order to infochicago@gpo.gov Failure to follow this procedure may result in delayed 

payment.

NOTE: In addition, contractor is required to email delivery receipts and final invoice in PDF format to 

originator of each GPO Form 2511 print order. All documents should be in one PDF file. Originator’s 

email address will be found at the bottom of each GPO Form 2511 print order. Subject line of the email 

will be the print order number. 

CONTRACTOR MUST ITEMIZE INVOICES FOR PAYMENT TO MATCH

THE SCHEDULE OF PRICES FORMAT.

FAILURE TO ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF PRICES MAY 

RESULT IN DELAYED PAYMENT. 

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts 

must include the GPO jacket, program, and print order numbers, total quantity shipped and/or delivered, 

number of cartons and quantity per carton; date delivery made; and signature of the Government agent 

accepting delivery. Original copy of these receipts or other acceptable proof must accompany the 

contractor’s voucher for payment. 
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3531-S

SECTION 2.- SPECIFICATIONS

SCOPE: These specifications cover the production of customer service cards requiring such operations 

as composition, printing, packing, and delivery.

TITLE: Customer Service cards.

Although this is an option year contract, all the estimates, averages, etc, are based upon one year’s 

production.

FREQUENCY OF ORDERS: Approximately 22 orders per year for a total of approximately 760

different Customer Service Card Sets. Some orders may have up to approximately 45 different service 

cards per order.

QUANTITY: 250 or 500 copies for each different service card set. 

TRIM SIZE: 3-1/2 x 2”.

SAMPLE: On pages 14 – 15 are samples considered to be typical of the product(s) which will be 

ordered under these specifications. However, it cannot be guaranteed that future orders will correspond 

exactly to these samples for the face, type information could change. The back will print identical for the 

life of the contract. Up to approximately 760 cards will print face and back.

GOVERNMENT TO FURNISH: Typewritten manuscript copy. Previously printed to size copy for 

seals at onset of contract.

Print order (GPO Form 2511). 

Email PDFs for shipping container labels.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

“Government to Furnish,” necessary to produce the product(s) in accordance with these specifications.

The contractor must furnish printed layout sheets at no additional cost to the Government.

COMPOSITION: The entirety of each category of composition (text and display) must be identical 

throughout the product(s) ordered under these specifications.

Composition must be photocomposition or laser imaging. Photocomposition includes all typesetting 

produced by photographically creating the characters on sensitized film or paper. If laser imaging is used, 

the images must not be conspicuously different in quality from images produced by photocomposition, 

and must have a minimum density of 600 dpi.

Approximately 4 to 8 lines per card.

Typefaces and Sizes: The contractor is required to furnish the following:

While the sample typefaces are preferred, suitable alternates of comparable weight, face, and size will be 

considered. If an alternate typeface is proposed, each bidder shall list in the bid the name of the alternate 

typeface(s) and composing machine to be used.
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3531-S 

The bidder must list the name of the typefaces to be used with the bid.

The Government reserves the right to require samples and to judge the suitability of an alternate typeface 

offered in order to make an award which is deemed to be in the best interest of the Government. In 

addition, the successful bidder must provide the ordering agency with specimens or a complete listing of 

typefaces and sizes which are available for use under this contract. 

PROOFS: E-mail proofs to Jonathan.Erickson@va.gov and greece@gpo.gov will be withheld not more 

than 1 workday from receipt in agency until contractor is notified of an "OK to proceed to printing". 

Contractor must not print prior to receipt of an "OK to proceed to print".

Contractor to submit one "Press Quality" PDF "soft" proof (for content only) using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated 

for text flow, image position, and color breaks. Proof will not be used for color match.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed 

herein or listed for the corresponding JCP Code numbers in the "Government Paper Specification 

Standards No. 13" dated September 2019. 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/vol_13.pdf.

JCP Code* K10, Bright White, Index Paper, basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30”, All 

paper used in each copy must be of a uniform shade. 

PRINTING: Print face and back in black ink. After printing, cards are to be thermographically treated 

on the face only. 

The GPO impriunt is waved and must not print on the finished product. 

 

Note: All cards will print identical back for the life of the contract. However, up to approximately 60 

cards may print face only.

MARGINS: Maintain margins as indicated.

PACKING: Box in units of 250 or 500 copies per set depending on the quantity of each card. Include on 

outside of each card box the name and title of card contained therein. Do not mix titles or names in a card 

box. Pack suitable for safe delivery to destination.

PACKAGING, LABELING, AND MARKING: Noncompliance with the packing and marking 

instructions will be cause for the Government to take corrective action in accordance with GPO Pub. 

310.2. Label in accordance with GPO Contract Terms

Pack each item separate and identify. 

No loose items in cartons are permitted. Include sufficient inner packaging in submitted price. Ensure 

sufficient inner packaging to ensure no damage occurs during shipping 

Pack suitable per shipping container, not to exceed 45 lbs.
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3531-S 

DISTRIBUTION: Deliver f.o.b. destination (at vendor’s cost) to Warehouse (90D), VA Medical Center, 

Bldg. 70 (For: Medical Media), One Veterans Drive, Minneapolis, MN 55417. 

The contractor is to email delivery verification information on each order. This information must be 

furnished to GPO – Chicago. Enter Program number in the subject line, the method of shipment and 

delivery date in the body of the email. Email: VerifyChicago@gpo.gov

Upon completion of each order all furnished materials must be returned to the address shown under 

“Distribution”. All expenses incidental to the pickup and delivery of all furnished material must be borne 

by the contractor. 

NOTIFICATION OF SHIPMENT: Immediately after the order has been shipped, the contractor 

MUST furnish shipping information to Agency. Include the order title, GPO jacket number, requisition 

number, date of shipment, quantity, and tracking information for deliveries. Email 

Jonathan.Erickson@va.gov and greece@gpo.gov

SCHEDULE: Adherence to this schedule must be maintained. Contractor MUST not start production of 

any job prior to receipt of the individual print order (GPO Form 2511). 

Manuscript copy, at the Government's option, will be picked up or sent email to the contractor along with 

the Print Order. Majority of the orders will be faxed to the contractor. No definite schedule for pickup or 

email of material can be predetermined.

The following schedule begins the workday after notification of the availability of print order and 

furnished material; the workday after notification will be the first workday of the schedule. 

*Contractor must provide proofs to Agency in time to meet 5 workday schedule for production and 

delivery with Agency not holding proofs more than 1 workday. See page 7 under PROOFS.

Complete production and delivery at destination must be made within 5 workdays.*

Additional Time to Schedule: An additional one workday will be allowed to the schedule when the 

number of customer service cards ordered in one day exceeds 50 different cards.

The ship/deliver date indicated on the print order is the date products ordered MUST be delivered to the 

destination(s) specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will 

be furnished with each order or shortly thereafter. In the event such information is not received in due 

time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of 

failure to request such information. 

Contractor MUST email delivery verification information to VerifyChicago@gpo.gov within 24 hours 

of delivery. Enter the Jacket number in the subject line and place method of shipment and the delivery 

date in the body of the message. Failure to follow this procedure may result in delayed payment after 

invoicing. 
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3531-S

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” 

to the following units of production which are the estimated requirements to produce one year's orders 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the 

volume of work which may be ordered during a like period of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

 (1) (2)

I. (a) 2 2

 (b) 2 2

(c) 2 2 

 (d) 8 13

 (e) 2 2

 (f) 35 39
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3531-S 

SECTION 4.- SCHEDULE OF PRICES

Bids offered are f.o.b. destination. 

SUBMISSION OF OFFERS AND EVALUATION: Bidder must make an entry in each of the spaces 

provided. Bids submitted with any obliteration, revision, or alteration of the order and manner of 

submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to 

the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such 

action would be in the best interest of the Government. 

The contractor is cautioned not to perform any operation (s) or produce any product(s) for which a price 

has not been offered under the contract. Further, the contractor is not to accept print orders which are 

outside the scope of the contract. Any changes made to the print order MUST be confirmed in writing by 

the Contracting Officer, Chicago GPO. If such orders are placed by the agency, and no Modification is 

received from the Chicago GPO, the contractor is to notify GPO Chicago immediately. Failure to do so 

may result in nonpayment. 

All billings submitted to the GPO per e-mail shall be based on the most economical method of 

production. 

CONTRACTOR’S INVOICE FOR PAYMENT MUST BE ITEMIZED IN ACCORDANCE WITH 

THE SCHEDULE OF PRICES. FAILURE TO ITEMIZE IN ACCORDANCE WITH THE 

SCHEDULE OF PRICES MAY RESULT IN DELAYED PAYMENT.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and 

operations necessary including proof for the complete printing and binding production and distribution of 

the product listed in accordance with these specifications.

Quantity per Card 

250 Copies 500 Copies 

 (1) (2) 

When Print Order contains 1 to 4 different Service 

Card Set(s):

Each individual Service Card Set: 

 (a) Cards printing face only.............................. .. $ ___________ $ ___________ 

 (b) Cards printing face and back...........................$____________ $____________ 

 _________ (Initials)

 (COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 
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3531-S 

I. (cont.) 

Quantity per Card 

250 Copies 500 Copies 

 

 (1) (2) 

When Print Order contains 5 to 16 different Service 

Card Set(s):

Each individual Service Card Set: 

 (c) Cards printing face only ......................................... $ ___________ $ ___________ 

 (d) Cards printing face and back...........................$____________ $____________ 

When Print Order contains over 16 different Service 

Card Sets:

Each individual Service Card Set: 

 (e) Cards printing face only.................................. $_____________ $_____________ 

 (f) Cards printing face and back.............................. $_____________ $_____________ 

 

 

 _________ (Initials)

 (COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 
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3531-S 

SHIPMENT(S): All Shipping will be made from the City_____________________, State_________, 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by 

the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each 

item, delivered at the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to 

award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms – Publication 310.2. When 

responding by email, fill out and return one completed copy of all applicable pages that include the 

Jacket Number, Bid Price, Additional Rate, Discounts, Amendments, Bid Acceptance Period, and 

Bidder’s Name and Signature, including signing where indicated. Valid electronic signatures will be 

accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic signatures must be 

verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder 

___________________________________________________________________________________ __ 

(Contractor Name) (GPO State & Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address)

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By_________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email)

____________________________________________________________________________________

____ 

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: 

__________ 

(Initials) (Initials)
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3531-S

 COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID
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15

3531-S
ITEM DESCRIPTION BASIS

OF

AWARD UNIT UNIT

PRICE COST PRICE COST

I. COMPLETE PRODUCT

When Print Order Contains 1 to 4 

different Service Card Set(s):

Each Individual Service Card Set

(a) Cards printing face only..................................

 (1) 250 copies..................................................... 2 55.00 110.00 26.60 53.20

(2) 500 copies....................................................... 2 60.00 120.00 29.13 58.26

(b) Cards printing face and back.....................

 (1) 250 copies..................................................... 2 63.00 126.00 32.60 65.20

(2) 500 copies....................................................... 2 68.00 136.00 36.07 72.14

When Print Order Contains 5 to 16

different Service Card Set(s):

Each Individual Service Card Set

 (c) Cards printing face only..................................

 (1) 250 copies..................................................... 2 23.00 46.00 16.56 33.12

(2) 500 copies................................................... 2 28.00 56.00 18.53 37.06

 (d) Cards printing face and back.....................

13 250 copies..................................................... 8 26.00 208.00 18.28 146.24

(2) 500 copies................................................... 13 26.00 338.00 22.55 293.15

When Print Order Contains over 16 

different Service Card Set(s):

Each Individual Service Card Set

 (e) Cards printing face only..................................

 (1) 250 copies..................................................... 2 20.00 40.00 14.20 28.40

(2) 500 copies................................................... 2 26.00 52.00 16.30 32.60

 (f) Cards printing face and back.....................

 (1) 250 copies..................................................... 35 23.00 805.00 14.81 518.35

(2) 500 copies.................................................. 39 29.00 1131.00 17.12 667.68

TOTAL OFFER : $3,168.00 $2,005.40 

DISCOUNT : 2.00% $63.36 0.00% $0.00 

NET OFFER : $3,104.64 $2,005.40 

Proofread by: GR 12/30/22

Title: Customer Service Cards, VA Medical Center

Previous Contractor 

Taylor/Navitor Inc.North 

Mankato, MN

Prepared by: KD 12/29/2022

PROGRAM 3531-S Date of Award and Ending November 30, 2023 Plus 2 option 

12-month extension

AWARD

Werner Printing & 

Engraving CO, Chicago, 

IL