Program 3374-S Page 1 of 9 

Specifications by RW 

Reviewed by RG 

U.S. GOVERNMENT PUBLISHING OFFICE 

Virginia Beach, Virginia 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

CC Monthly Newsletter 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

DHHS/National Institute of Health 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

November 30, 2017, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 2:00 p.m., prevailing Virginia Beach, VA time, on December 12, 

2016. 

 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, 291 Independence Boulevard, Suite 401, Virginia Beach, VA 23462. Facsimile bids 

in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Virginia Beach, 

VA Regional Office, Fax No. (757) 490-7950. The program number and bid opening date must be specified with the 

bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised 

June 2001. NOTE: FAXED BIDS RECEIVED AFTER 2:00 P.M. ON THE BID OPENING DATE SPECIFIED 

ABOVE WILL NOT BE CONSIDERED FOR AWARD. 

Do NOT fax double sets or extra copies of forms that have not been requested; only fax the pages in SECTION 4 of 

these specifications, with all of the information completed as requested. 

Abstracts of contract prices are available at: 

https://www.gpo.gov/gpo/abstracts/abstract.action?region=VirginiaBeach

For information of a technical nature, contact Russ Ward at wward@gpo.gov or (757) 490-7941. 
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3374-S (November 2017) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: : Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program for 

Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract 

this operation will be declared non-responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

 (a) Printing (page related) Attributes -- Level III. 

 (b) Finishing (item related) Attributes -- Level III. 

 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Average type dimension in publication 

P-8. Halftone Match (Single and Double Impression) Other: Electronic Media 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 
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3374-S (November 2017) 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to November 31, 2017, and the second and any succeeding period(s) will extend for 

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day 

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending August 31, 2016, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through November 30, 2017, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 
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3374-S (November 2017) 

items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Billing invoices must be submitted to the U.S. Government Publishing Office for payment. Submit to: 

U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, Washington, 

DC 20401. (NOTE: GPO offers a Contractor Fax Billing System. Please visit the GPO website for more 

information.) 

When processing billing invoices for payment, at the contractor’s option, the contractor may fax the completed 

invoice to GPO by utilizing the GPO barcode coversheet program application. The barcode coversheet can be 

accessed at https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html . 

Contractor to follow the instructions as indicated. 

Facsimile transmission should only be used when no samples are required with the contractor’s invoice, otherwise 

payment will be held up while the invoice is returned to the contractor for the required sample(s). 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 
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3374-S (November 2017) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of a self cover pamphlet requiring such operations as printing, 

folding and distribution. 

TITLE: CC News Monthly Newsletter 

FREQUENCY OF ORDERS: Monthly (approx. twelve (12) orders per year) 

QUANTITY: Approximately 3,000 to 5,000 copies per order with an average of 3,500 copies per order. 

NUMBER OF PAGES: 4 text pages, self cover, per order. 

TRIM SIZE: 8-1/2 x 11" Finished folded size. Flat 17 x 11” 

GOVERNMENT TO FURNISH: Electronic files will be submitted via email to the contractor. 

Electronic media will be furnished as follows – 

Platform: Macintosh Model G-5. 

Software: Layout – InDesign – up to latest version 

Fonts: Times – Helvetica are the standard fonts. 

Additional Information: 

All supporting EPS/TIFF Graphic/Illustration files will be furnished and linked to layout application All halftones 

were scanned in at a minimum of 150 line screen. Prior to film output, contractor to verify correct page breaks etc. 

Contractor must have the capability to replace fonts if necessary. 

One reproduction proof (image size 7-7/8 x 6-1/8") for shipping container labels. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried on copy or in electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor is responsible for performing a basic check 

(preflight) of the furnished publishing files to assure accurate output of the required reproduction image. Any errors, 

media damage or data corruption that might interfere with proper file imaging must be reported to the contract 

administrator. Contractor must notify the Government as soon as necessary in order to comply with the shipping 

schedule. 

In addition, the contractor is responsible for creating or altering any necessary trapping, setting proper screen angles 

and screen frequency, and defining file output selection for the imaging device being utilized. All furnished files must 

be image as necessary to meet assigned quality level. 

PROOFS: Contractor to submit one Press Quality, PDF soft proof (for content only) using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. 

PDF proof will be evaluated for text flow, image position, and color breaks. 

Proof will not be used for color match. 

Contractor must call Molly Freimuth at 301.594.5789 and Donavan Kuehn at 301-827-4085 to confirm receipt. 

Email proofs to: 

molly.freimuth@nih.gov

donovan.kuehn@nih.gov
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The contractor must not print prior to receipt of an "OK to print". 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

All text stock used in each copy must be of a uniform shade. All cover stock must have the grain parallel to the spine. 

White Matte Coated Offset Book, grammage 120 g/m2 (basis weight: 80 lbs per 500 sheets, 25 x 38"), equal to JCP 

Code A240. 

PRINTING: Text prints head to head in black ink. Text has line illustrations - average 2 per issue, halftones – 4 to 

12 – average 10 per issue. 

BINDING: Fold to 8-1/2 x 11” 

PACKING: Pack bulk shipments in suitable units in shipping containers. Each shipping container must not exceed 40 

pounds when fully packed. Shipping containers shall have a minimum bursting strength of 275 pounds per square inch 

or a minimum edge crush test (ECT) of 44 pounds per inch width. 

LABELING AND MARKING (Package and/or Container label): Reproduce shipping container label from furnished 

repro, fill in appropriate blanks and attach to shipping containers. 

Cartons must be clearly marked to indicate the total number of cartons and Title in the mailing. For example: 1 of 3; 2 

of 3; 3 of 3 

DISTRIBUTION: Deliver f.o.b. destination to up to four (4) locations in Bethesda, MD 20892. The complete 

addresses will be furnished on the individual print orders. 

INSIDE DELIVERY REQUIRED. 

All expenses incidental to returning materials, submitting proofs and furnishing sample copies must be borne by 

the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

The following schedule will be adhered to: 

Schedule starts one day after order is submitted 

- Orders will be sent in via email 

- Proofs required next day, and you will receive an 'okay to print' via email same day. 

- Produce and deliver within 3 workdays of 'okay to print'. 

Copies ordered must be delivered to all destinations within 3 workdays after receiving an “OK” to print. Regardless 

of the proof hold, the final product is expected to be delivered 3 workdays after receiving proof back, No grace for 

over held proofs. 
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DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices quoted in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's production. These units 

do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a 

like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

 (1) (2) 

I. (a) 48 1,680 
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3374-S (November 2017) 

 SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item will be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government. 

Fractional parts of 100 will be prorated at the per 100 rate. 

COMPLETE PRODUCT: Prices quoted shall include the cost of all required materials and operations necessary for 

the complete production and distribution of the product listed in accordance with these specifications. 

Make-ready Running Per 

And/or Setup 100 copies 

(a) Text .................................................................. per page ......... $_________ $_________ 

The contractor is cautioned that he/she shall not perform any operation or produce any product for which he 

/she has not quoted a price under the "Schedule of Prices". 

BIDDERS NAME AND SIGNATURE: 

Bidder_____________________________________________________________________________________ 

___________________________________________________________________________________________ 

(Street) (City – State) 

_____________________________________________ ____________________________________________ 

(Contractor’s Code) (Discount – Percentage/Days) 

By________________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

__________________________________________ ________________________ ______________________ 

(Person to be contacted) (Telephone Number) (Fax Number) 

____________________________________________________ 

 (E-mail Address) 

PLEASE : Do Not fax Double sets or extra forms that have not been requested. Only FAX page 10 of these 

specifications and the GPO 910 Form with all of the information completed as requested. 
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