Page 1 of 1

Prog: 855-S

Title: Proofreading Services

Agency: Internal Revenue Service (IRS)

Term: Beginning 11.01.19 and ending 10.31.2020

BASIS OF

ITEM NO DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST

I. PROOFREADING SERVICES:

Price per regular work hour............................... 16064 66.50 1,068,256.00 48.17 773,802.88

II. PREMIUM PAYMENTS:

NOTE: The initial 8 hours per day/per person 

 is to be charged under Item I.

Price per premium work hour............................ 40 80.15 3,206.00 72.26 2,890.40

CONTRACTOR TOTALS $1,071,462.00 776,693.28

DISCOUNT 2.00% $21,429.24 2.00% 15,533.87

DISCOUNTED TOTALS $1,050,032.76 761,159.41

AWARDED

CURRENT CONTRACTOR

VECTOR TALENT RESOURCES VECTOR TECHNICAL RESOURCES

Vienna, VA Vienna, VA
Program 855-S Page 1 of 20

Specifications by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Proofreading Services

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Internal Revenue Service (IRS)

Single Award

TERM OF CONTRACT: The term of this contract is for period beginning November 1, 2019 and ending October 

31, 2020, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on October 15, 2019.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401.

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the 

hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-0526.

PRODUCTION: All production/performance ordered under this contract must be performed on-site at the IRS 

Washington DC, and New Carrollton (Lanham), MD offices. (See “PLACE OF PERFORMANCE” specified herein.)

BIDDERS, PLEASE NOTE: These specifications have been EXTENSIVELY revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. NOTE: The GPO 910 

“BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of “SECTION 4. –

SCHEDULE OF PRICES.”

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact APS DC at apsdc@gpo.gov or (202) 512-0307.
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SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 1-18)) and Materials Management Acquisition Regulation (MMAR) (GPO Publication 

805.33, effective May 15, 2003).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

MMAR – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998): This contract incorporates one or more

clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting 

Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the address 

specified above for the MMAR.

52.222-20 Walsh-Healey Public Contracts Act (Dec 1996)

52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989)

52.222-44 Fair Labor Standards Act and Service Contract Act – Price Adjustment (Feb 2002)

52.227-14 Rights in Data – General (June 1987)

52.227-15 Representation of Limited Rights Data and Restricted Computer Software (May 1999)

52.227-17 Rights in Data –Special Works (June 1987)

52.227-18 Rights in Data – Existing Works (June 1987)

52.228-5 Insurance – Work on Government Installation (Jan 1997)

52.243-4 Changes Clause (Aug 1987)

52.245-5 Government Property (Cost Reimbursement, Time-and-Material, or Labor-Hour Contracts) (Jan 1986)

52.245-14 Use of Government Facilities (Apr 1984)

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

CONTRACTOR RESPONSIBILITY:

1. General. Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors 

only. 

2. Responsible Contractor. A responsible contractor is one who meets the minimum standards set forth in paragraph 

4. below to the extent that such standards are applicable to the specific procurement.

3. Authority. The authority for determinations of contractor responsibility/non-responsibility rests with the 

Contracting Officer over whose signature the award of a contract is to be made.

4. Minimum Standards for Responsible Prospective Contractors. To receive a favorable responsibility rating, a 

prospective contractor must meet the standards set forth below to the extent applicable to the specific procurement. 
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The prospective contractor shall:

(i) have adequate financial resources, or the ability to obtain adequate financial resources to perform the contract;

(ii) be able to comply with the proposed delivery or performance schedule, taking into consideration other 

existing commitments, commercial as well as Governmental;

(iii) have a satisfactory record of performance in regard to both quality and timeliness on previously awarded 

contracts. A prospective contractor that is or recently has been seriously deficient in contract performance 

shall be presumed to be nonresponsible, unless the Contracting Officer determines that the circumstances 

were properly beyond the contractor’s control, or that the contractor has taken appropriate corrective action. 

Past failure to apply sufficient tenacity and perseverance to perform acceptably is strong evidence of 

nonresponsibility. Failure to meet the quality requirements of the contract is a significant factor to consider in 

determining satisfactory performance. The Contracting Officer shall consider the number of contracts 

involved and the extent of deficient performance in each contract when making this determination;

(iv) possess, or have the ability to obtain, the necessary experience, technical skills, and productive capacity to 

perform the predominant contract requirement (including, as appropriate, such elements as production control 

procedures, property control systems, quality assurance measures, and safety programs applicable to services 

to be performed by the prospective contractor;

(v) have adequate production controls and quality assurance methods to satisfy the quality requirements of the 

contract;

(vi) be able to satisfy any specified special standards of responsibility. Such special standards may be 

incorporated in specifications where the requirements call for unusual expertise, specialized facilities, or 

location of facilities; and,

(vii) be otherwise qualified and eligible to receive an award under applicable laws and regulations.

QUALIFICATIONS OF THE CONTRACTOR: The prospective contractor must be an experienced firm regularly 

and continuously engaged in supplying proofreading services. The firm shall have performed service of comparable 

scope, complexity, and operating requirements as specified herein.

The prospective contractor shall have a satisfactory performance record and, when requested by the Contracting 

Officer, must provide at least three (3) references of services performed in the proofreading field. The references must 

include:

 Name of firm

 Point of contact/contact’s title

 Firm’s address

 Firm’s telephone number

When requested, the prospective contractor must provide the three (3) references within two (2) workdays of the 

request.

The Government reserves the right to waive the request for references if there is other evidence that, in the opinion of 

the Contracting Officer, indicates that the contractor being considered for award has the capability to successfully 

perform on this contract.
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QUALITY ASSURANCE LEVELS AND STANDARDS OF PROOFREADERS: The following levels and 

standards shall be maintained:

An average of no more than 5 proofreading errors per page on an initial reading and an average of no more than 1-1/2

proofreading errors per page on revised readings.

UNSATISFACTORY PERFORMANCE: The contractor shall maintain the quality assurance levels and standards 

set forth in this contract, and any notice by the Contracting Officer of the failure to perform at these levels and 

standards shall be cured by the contractor within 48 hours of notification.

RESUMES: 

NOTE: For the purpose of this contract, the terms “contractor employee,” “contractor personnel,” and 

“proofreader” are used interchangeably throughout this contract.

Within three (3) workdays of notification, the bidder in line for award shall submit to the Contracting Officer 10

resumes for proofreaders with the required experience, two (2) of which must be for a bilingual (English/Spanish) 

proofreader. 

From the 10 submitted resumes, the Government will choose the eight (8) proofreaders required. 

After the resumes have been reviewed, the Contracting Officer may request additional resumes for up to three (3) 

requests. If, after three (3) requests for resumes, the Government cannot find eight (8) qualified proofreaders, the 

bidder may be declared non-responsible.

CONTRACTOR PERSONNEL: All personnel performing work on this contract are required to be United States 

citizens and must have a favorably adjudicated background investigation prior to commencing work.

A minimum of a National Agency Check with Inquiries (NACI) with a favorably adjudicated background investigation 

is required prior to commencing work because of access to Government computers and network systems.

All contractor employees performing on site will be issued Government badges identifying them as contractor 

personnel. Contractor employees must wear the badges at all times while on site. 

The Government badges will allow employees access to the building and will also contain a chip allowing them to sign 

onto the IRS network. All contractor employees will observe all IRS security policies and procedures.

Contractor shall comply with all applicable laws, ordinances, and regulations (Federal, state, city, or otherwise) 

covering their operations under this contract. The contractor shall comply with all applicable Federal, state and local 

laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

Government security personnel shall have the express right to inspect for security violations at any time during the term 

of the contract.

All information generated in performance of this contract becomes property of the Government and must be 

surrendered upon request and/or completion of the contract. The contractor must protect against the destruction and/or 

misplacement of all information produced under this contract, unless directed under local policy to destroy. This 

includes both hard and soft copies of data.

The contractor agrees that the records, computer data, lists and other information therein are and shall remain the 

exclusive property of the Government and such data shall not be utilized or disclosed to any person or entity.

The contractor agrees to return to the Government any and all material utilized during the course of this project.
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STANDARDS OF CONDUCT:

Contractor personnel shall conduct themselves in a professional manner (i.e., timeliness, communication (spoken and 

written), etc.). The Contracting Officer may require the contractor to remove from the job site any employee working 

under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the 

influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from 

the premises upon determination by the Contracting Officer that such action is necessary in the interests of the 

Government. The IRS designated representative has the authority to bar individuals from the Government facility. The 

removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide 

sufficient personnel to perform the services as required by this contract. The Government shall not reimburse the 

contractor for travel and other expenses associated with the removal of personnel.

Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and 

knives with a blade length in excess of three inches, while assigned under this contract.

Working Attire and Appearance: Contractor employees shall present a professional appearance commensurate with 

standards delineated for Government personnel acting in similar capacities.

PROBATIONARY PERIOD: Each proofreader will be subject for up to a 60-calendar day probationary period, 

during which the Government will evaluate the proofreader(s) performance. Anytime during the 60-calendar day 

probationary periods, the Government will notify the contractor, by telephone, of its decision to retain or not to retain 

the proofreader(s). 

INSURANCE LIABILITY: Since the work required by the resulting contract will be performed within a Government 

establishment, the contractor is required to have sufficient insurance to hold and save the Government and the 

Government employees free and harmless from liability of any nature occasioned by his operations.

WORK AREA RESTRICTIONS: The contractor shall observe the Government regulations regarding trespassing 

into areas outside of those authorized for this work, such as security areas. Information gained through proofreading 

shall not be divulged outside of the ordering agency or used for personal gain.

SECURITY OF DATA: The contractor shall not release or sell, to any person, any technical or other data received 

from the Government under the contract; nor shall the contractor use the data for any purpose other than that for which 

it was provided to the contractor under the terms of the contract.

The contractor employees shall not make copies of IRS information except as authorized and necessary to perform on 

this contract. Upon completion of this contract, the copies must be appropriately destroyed.

DATA RIGHTS: All data and materials furnished and/or used in the performance of this contract shall be the sole 

property of the Government. The contractor agrees not to assert rights or to establish any claim to such data/materials in 

whole or in part in any manner or form, or to authorize others to do so, without prior written consent of the Contracting 

Officer.

SERVICE CONTRACT LABOR STANDARDS (formally called SERVICE CONTRACT ACT OF 1965): Any 

contract which may result from this invitation for bid will be subject to the Service Contract Labor Standards as 

amended. The current Department of Labor wage determination will apply to this contract.

(a) Definitions. As used in this clause—

“Contractor,” when this clause is used in any subcontract, shall be deemed to refer to the subcontractor, except in 

the term “Government Prime Contractor.”
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“Service employee” means any person engaged in the performance of this contract other than any person employed 

in a bona fide executive, administrative, or professional capacity, as these terms are defined in Part 541 of Title 29, 

Code of Federal Regulations, as revised. It includes all such persons regardless of any contractual relationship that 

may be alleged to exist between a Contractor or subcontractor and such persons.

(b) Applicability. This contract is subject to the following provisions and to all other applicable provisions of 41 

U.S.C. chapter 67, Service Contract Labor Standards, and regulations of the Secretary of Labor (29 CFR Part 4). 

This clause does not apply to contracts or subcontracts administratively exempted by the Secretary of Labor or 

exempted by 41 U.S.C. 6702, as interpreted in Subpart C of 29 CFR Part 4.

(c) Compensation.

(1) Each service employee employed in the performance of this contract by the Contractor or any subcontractor 

shall be paid not less than the minimum monetary wages and shall be furnished fringe benefits in accordance 

with the wages and fringe benefits determined by the Secretary of Labor, or authorized representative, as 

specified in any wage determination attached to this contract.

(2) (i) If a wage determination is attached to this contract, the Contractor shall classify any class of service 

employee which is not listed therein and which is to be employed under the contract (i.e., the work to be 

performed is not performed by any classification listed in the wage determination) so as to provide a reasonable 

relationship (i.e., appropriate level of skill comparison) between such unlisted classifications and the 

classifications listed in the wage determination. Such conformed class of employees shall be paid the monetary 

wages and furnished the fringe benefits as are determined pursuant to the procedures in this paragraph (c).

(ii) This conforming procedure shall be initiated by the Contractor prior to the performance of contract work 

by the unlisted class of employee. The Contractor shall submit Standard Form (SF) 1444, Request For 

Authorization of Additional Classification and Rate, to the Contracting Officer no later than 30 days after 

the unlisted class of employee performs any contract work. The Contracting Officer shall review the 

proposed classification and rate and promptly submit the completed SF 1444 (which must include 

information regarding the agreement or disagreement of the employees’ authorized representatives or the 

employees themselves together with the agency recommendation), and all pertinent information to the 

Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor. The Wage 

and Hour Division will approve, modify, or disapprove the action or render a final determination in the 

event of disagreement within 30 days of receipt or will notify the Contracting Officer within 30 days of 

receipt that additional time is necessary.

(iii) The final determination of the conformance action by the Wage and Hour Division shall be transmitted to 

the Contracting Officer who shall promptly notify the Contractor of the action taken. Each affected 

employee shall be furnished by the Contractor with a written copy of such determination or it shall be 

posted as a part of the wage determination.

(iv) (A) The process of establishing wage and fringe benefit rates that bear a reasonable relationship to those 

listed in a wage determination cannot be reduced to any single formula. The approach used may vary from 

wage determination to wage determination depending on the circumstances. Standard wage and salary 

administration practices which rank various job classifications by pay grade pursuant to point schemes or 

other job factors may, for example, be relied upon. Guidance may also be obtained from the way different 

jobs are rated under Federal pay systems (Federal Wage Board Pay System and the General Schedule) or 

from other wage determinations issued in the same locality. Basic to the establishment of any conformable 

wage rate(s) is the concept that a pay relationship should be maintained between job classifications based 

on the skill required and the duties performed.
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(B) In the case of a contract modification, an exercise of an option, or extension of an existing contract, or 

in any other case where a Contractor succeeds a contract under which the classification in question 

was previously conformed pursuant to paragraph (c) of this clause, a new conformed wage rate and 

fringe benefits may be assigned to the conformed classification by indexing (i.e., adjusting) the 

previous conformed rate and fringe benefits by an amount equal to the average (mean) percentage 

increase (or decrease, where appropriate) between the wages and fringe benefits specified for all 

classifications to be used on the contract which are listed in the current wage determination, and those 

specified for the corresponding classifications in the previously applicable wage determination. Where 

conforming actions are accomplished in accordance with this paragraph prior to the performance of 

contract work by the unlisted class of employees, the Contractor shall advise the Contracting Officer 

of the action taken but the other procedures in subdivision (c)(2)(ii) of this clause need not be 

followed.

(C) No employee engaged in performing work on this contract shall in any event be paid less than the 

currently applicable minimum wage specified under section 6(a)(1) of the Fair Labor Standards Act of 

1938, as amended.

(v) The wage rate and fringe benefits finally determined under this paragraph (c)(2) of this clause shall be paid 

to all employees performing in the classification from the first day on which contract work is performed by 

them in the classification. Failure to pay the unlisted employees the compensation agreed upon by the 

interested parties and/or finally determined by the Wage and Hour Division retroactive to the date such 

class of employees commenced contract work shall be a violation of the Service Contract Labor Standards 

statute and this contract.

(vi) Upon discovery of failure to comply with paragraph (c)(2) of this clause, the Wage and Hour Division 

shall make a final determination of conformed classification, wage rate, and/or fringe benefits which shall 

be retroactive to the date such class or classes of employees commenced contract work.

(3) Adjustment of compensation. If the term of this contract is more than 1 year, the minimum monetary wages 

and fringe benefits required to be paid or furnished thereunder to service employees under this contract shall be 

subject to adjustment after 1 year and not less often than once every 2 years, under wage determinations issued 

by the Wage and Hour Division.

(d) Obligation to furnish fringe benefits. The Contractor or subcontractor may discharge the obligation to furnish fringe 

benefits specified in the attachment or determined under paragraph (c)(2) of this clause by furnishing equivalent 

combinations of bona fide fringe benefits, or by making equivalent or differential cash payments, only in 

accordance with Subpart D of 29 CFR Part 4.

(e) Minimum wage. In the absence of a minimum wage attachment for this contract, neither the Contractor nor any 

subcontractor under this contract shall pay any person performing work under this contract (regardless of whether 

the person is a service employee) less than the minimum wage specified by section 6(a)(1) of the Fair Labor 

Standards Act of 1938. Nothing in this clause shall relieve the Contractor or any subcontractor of any other 

obligation under law or contract for payment of a higher wage to any employee.

(f) Successor contracts. If this contract succeeds a contract subject to the Service Contract Labor Standards statute 

under which substantially the same services were furnished in the same locality and service employees were paid 

wages and fringe benefits provided for in a collective bargaining agreement, in the absence of the minimum wage 

attachment for this contract setting forth such collectively bargained wage rates and fringe benefits, neither the 

Contractor nor any subcontractor under this contract shall pay any service employee performing any of the contract 

work (regardless of whether or not such employee was employed under the predecessor contract), less than the 

wages and fringe benefits provided for in such collective bargaining agreement, to which such employee would 

have been entitled if employed under the predecessor contract, including accrued wages and fringe benefits and any 

prospective increases in wages and fringe benefits provided for under such agreement. No Contractor or 
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subcontractor under this contract may be relieved of the foregoing obligation unless the limitations of 29 CFR 

4.1b(b) apply or unless the Secretary of Labor or the Secretary’s authorized representative finds, after a hearing as 

provided in 29 CFR 4.10 that the wages and/or fringe benefits provided for in such agreement are substantially at 

variance with those which prevail for services of a character similar in the locality, or determines, as provided in 29 

CFR 4.11, that the collective bargaining agreement applicable to service employees employed under the 

predecessor contract was not entered into as a result of arm’s length negotiations. Where it is found in accordance 

with the review procedures provided in 29 CFR 4.10 and/or 4.11 and Parts 6 and 8 that some or all of the wages 

and/or fringe benefits contained in a predecessor Contractor’s collective bargaining agreement are substantially at 

variance with those which prevail for services of a character similar in the locality, and/or that the collective 

bargaining agreement applicable to service employees employed under the predecessor contract was not entered 

into as a result of arm’s length negotiations, the Department will issue a new or revised wage determination setting 

forth the applicable wage rates and fringe benefits. Such determination shall be made part of the contract or 

subcontract, in accordance with the decision of the Administrator, the Administrative Law Judge, or the 

Administrative Review Board, as the case may be, irrespective of whether such issuance occurs prior to or after the 

award of a contract or subcontract (53 Comp. Gen. 401 (1973)). In the case of a wage determination issued solely 

as a result of a finding of substantial variance, such determination shall be effective as of the date of the final 

administrative decision.

(g) Notification to employees. The Contractor and any subcontractor under this contract shall notify each service 

employee commencing work on this contract of the minimum monetary wage and any fringe benefits required to be 

paid pursuant to this contract, or shall post the wage determination attached to this contract. The poster provided by 

the Department of Labor (Publication WH 1313) shall be posted in a prominent and accessible place at the 

worksite. Failure to comply with this requirement is a violation of 41 U.S.C. 6703 and of this contract.

(h) Safe and sanitary working conditions. The Contractor or subcontractor shall not permit any part of the services 

called for by this contract to be performed in buildings or surroundings or under working conditions provided by or 

under the control or supervision of the Contractor or subcontractor which are unsanitary, hazardous, or dangerous 

to the health or safety of the service employees. The Contractor or subcontractor shall comply with the safety and 

health standards applied under 29 CFR Part 1925.

(i) Records.

(1) The Contractor and each subcontractor performing work subject to the Service Contract Labor Standards 

statute shall make and maintain for 3 years from the completion of the work, and make them available for 

inspection and transcription by authorized representatives of the Wage and Hour Division, Employment 

Standards Administration, a record of the following:

(i) For each employee subject to the Service Contract Labor Standards statute –

(A) Name and address and social security number;

(B) Correct work classification or classifications, rate or rates of monetary wages paid and fringe benefits 

provided, rate or rates of payments in lieu of fringe benefits, and total daily and weekly compensation;

(C) Daily and weekly hours worked by each employee; and

(D) Any deductions, rebates, or refunds from the total daily or weekly compensation of each employee.

(ii) For those classes of service employees not included in any wage determination attached to this contract, 

wage rates or fringe benefits determined by the interested parties or by the Administrator or authorized 

representative under the terms of paragraph (c) of this clause. A copy of the report required by subdivision 

(c)(2)(ii) of this clause will fulfill this requirement.
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(iii) Any list of the predecessor Contractor’s employees which had been furnished to the Contractor as 

prescribed by paragraph (n) of this clause.

(2) The Contractor shall also make available a copy of this contract for inspection or transcription by authorized 

representatives of the Wage and Hour Division.

(3) Failure to make and maintain or to make available these records for inspection and transcription shall be a 

violation of the regulations and this contract, and in the case of failure to produce these records, the 

Contracting Officer, upon direction of the Department of Labor and notification to the Contractor, shall take 

action to cause suspension of any further payment or advance of funds until the violation ceases.

(4) The Contractor shall permit authorized representatives of the Wage and Hour Division to conduct interviews 

with employees at the worksite during normal working hours.

(j) Pay periods. The Contractor shall unconditionally pay to each employee subject to the Service Contract Labor 

Standards statute all wages due free and clear and without subsequent deduction (except as otherwise provided by 

law or regulations, 29 CFR Part 4), rebate, or kickback on any account. These payments shall be made no later than 

one pay period following the end of the regular pay period in which the wages were earned or accrued. A pay 

period under this statute may not be of any duration longer than semi-monthly.

(k) Withholding of payments and termination of contract. The Contracting Officer shall withhold or cause to be 

withheld from the Government Prime Contractor under this or any other Government contract with the Prime 

Contractor such sums as an appropriate official of the Department of Labor requests or such sums as the 

Contracting Officer decides may be necessary to pay underpaid employees employed by the Contractor or 

subcontractor. In the event of failure to pay any employees subject to the Service Contract Labor Standards statute 

all or part of the wages or fringe benefits due under the Service Contract Labor Standards statute, the Contracting 

Officer may, after authorization or by direction of the Department of Labor and written notification to the 

Contractor, take action to cause suspension of any further payment or advance of funds until such violations have 

ceased. Additionally, any failure to comply with the requirements of this clause may be grounds for termination of 

the right to proceed with the contract work. In such event, the Government may enter into other contracts or 

arrangements for completion of the work, charging the Contractor in default with any additional cost.

(l) Subcontracts. The Contractor agrees to insert this clause in all subcontracts subject to the Service Contract Labor 

Standards statute.

(m) Collective bargaining agreements applicable to service employees. If wages to be paid or fringe benefits to be 

furnished any service employees employed by the Government Prime Contractor or any subcontractor under the 

contract are provided for in a collective bargaining agreement which is or will be effective during any period in 

which the contract is being performed, the Government Prime Contractor shall report such fact to the Contracting 

Officer, together with full information as to the application and accrual of such wages and fringe benefits, including 

any prospective increases, to service employees engaged in work on the contract, and a copy of the collective 

bargaining agreement. Such report shall be made upon commencing performance of the contract, in the case of 

collective bargaining agreements effective at such time, and in the case of such agreements or provisions or 

amendments thereof effective at a later time during the period of contract performance such agreements shall be 

reported promptly after negotiation thereof.

(n) Seniority list. Not less than 10 days prior to completion of any contract being performed at a Federal facility where 

service employees may be retained in the performance of the succeeding contract and subject to a wage 

determination which contains vacation or other benefit provisions based upon length of service with a Contractor 

(predecessor) or successor (29 CFR 4.173), the incumbent Prime Contractor shall furnish the Contracting Officer a 

certified list of the names of all service employees on the Contractor’s or subcontractor’s payroll during the last 

month of contract performance. Such list shall also contain anniversary dates of employment on the contract either 
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with the current or predecessor Contractors of each such service employee. The Contracting Officer shall turn over 

such list to the successor Contractor at the commencement of the succeeding contract.

(o) Rulings and interpretations. Rulings and interpretations of the Service Contract Labor Standards statute are 

contained in Regulations, 29 CFR Part 4.

(p) Contractor’s certification.

(1) By entering into this contract, the Contractor (and officials thereof) certifies that neither it nor any person or 

firm who has a substantial interest in the Contractor’s firm is a person or firm ineligible to be awarded 

Government contracts by virtue of the sanctions imposed under 41 U.S.C. 6706.

(2) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government 

contract under 41 U.S.C. 6706.

(3) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001.

(q) Variations, tolerances, and exemptions involving employment. Notwithstanding any of the provisions in paragraphs 

(b) through (o) of this clause, the following employees may be employed in accordance with the following 

variations, tolerances, and exemptions, which the Secretary of Labor, pursuant to 41 U.S.C. 6707 prior to its 

amendment by Pub. L. 92-473, found to be necessary and proper in the public interest or to avoid serious 

impairment of the conduct of Government business:

(1) Apprentices, student-learners, and workers whose earning capacity is impaired by age, physical or mental 

deficiency, or injury may be employed at wages lower than the minimum wages otherwise required by 41 

U.S.C. 6703(1) without diminishing any fringe benefits or cash payments in lieu thereof required under 41 

U.S.C. 6703(2), in accordance with the conditions and procedures prescribed for the employment of 

apprentices, student-learners, persons with disabilities, and disabled clients of work centers under section 14 of 

the Fair Labor Standards Act of 1938, in the regulations issued by the Administrator (29 CFR parts 520, 521, 

524, and 525).

(2) The Administrator will issue certificates under the statute for the employment of apprentices, student-learners, 

persons with disabilities, or disabled clients of work centers not subject to the Fair Labor Standards Act of 

1938, or subject to different minimum rates of pay under the two statutes, authorizing appropriate rates of 

minimum wages (but without changing requirements concerning fringe benefits or supplementary cash 

payments in lieu thereof), applying procedures prescribed by the applicable regulations issued under the Fair 

Labor Standards Act of 1938 (29 CFR parts 520, 521, 524, and 525).

(3) The Administrator will also withdraw, annul, or cancel such certificates in accordance with the regulations in 

29 CFR parts 525 and 528.

(r) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they perform 

when they are employed and individually registered in a bona fide apprenticeship program registered with a State 

Apprenticeship Agency which is recognized by the U.S. Department of Labor, or if no such recognized agency 

exists in a State, under a program registered with the Office of Apprenticeship Training, Employer, and Labor 

Services (OATELS), U.S. Department of Labor. Any employee who is not registered as an apprentice in an 

approved program shall be paid the wage rate and fringe benefits contained in the applicable wage determination 

for the journeyman classification of work actually performed. The wage rates paid apprentices shall not be less than 

the wage rate for their level of progress set forth in the registered program, expressed as the appropriate percentage 

of the journeyman’s rate contained in the applicable wage determination. The allowable ratio of apprentices to 

journeymen employed on the contract work in any craft classification shall not be greater than the ratio permitted to 

the Contractor as to his entire work force under the registered program.
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(s) Tips. An employee engaged in an occupation in which the employee customarily and regularly receives more than 

$30 a month in tips may have the amount of these tips credited by the employer against the minimum wage 

required by 41 U.S.C. 6703(1), in accordance with section 3(m) of the Fair Labor Standards Act and Regulations, 

29 CFR Part 531. However, the amount of credit shall not exceed $1.34 per hour beginning January 1, 1981. To 

use this provision –

(1) The employer must inform tipped employees about this tip credit allowance before the credit is utilized;

(2) The employees must be allowed to retain all tips (individually or through a pooling arrangement and regardless 

of whether the employer elects to take a credit for tips received);

(3) The employer must be able to show by records that the employee receives at least the applicable Service 

Contract Labor Standards minimum wage through the combination of direct wages and tip credit; and

(4) The use of such tip credit must have been permitted under any predecessor collective bargaining agreement 

applicable by virtue of 41 U.S.C. 6707(c).

(t) Disputes concerning labor standards. The U.S. Department of Labor has set forth in 29 CFR parts 4, 6, and 8 

procedures for resolving disputes concerning labor standards requirements. Such disputes shall be resolved in 

accordance with those procedures and not the Disputes clause of this contract. Disputes within the meaning of this 

clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the U.S. 

Department of Labor, or the employees or their representatives.

NOTE: SPECIAL EMPHASIS TO THE AFFECT THAT EMPLOYEE COMPENSATION MUST BE AT TIME 

AND HALF. (REFERENCE: OVERTIME PAY/WAGE HOUR PUBLICATION 1313).

The contractor shall pay the determined wage rate and fringe benefits to all employees performing in the stated 

classification, which includes annual leave and pay for holidays as described in the Service Contract Labor Standards

and the attached wage determination. The Government is not responsible for these benefits.

PLEASE NOTE: THIS STATEMENT IS FOR INFORMATION ONLY. IT IS A DETERMINATION; NOT A 

WAGE (See Attached Wage Determination (ATTACHMENT A)).

Wage Determination No.: 2015-4281

Revision No.: 14

Date of Last Revision: 7/16/2019

 Employee Class Monetary Wage - Fringe Benefits

 Proofreader $40.08 per hour – Standard Government

 (30463 – Technical Writer III) Benefit Package 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 
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5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by 

the Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the number of 

proofreaders and hours required each month and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from November 1, 2019 through October 31, 2020, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Every 10 workdays, the contractor may submit an itemized billing invoice (and any continuation sheet)

to an authorized representative of the ordering agency for verification and sign-off. Contractor to submit to: IRS, Attn: 

Patrick J. Morrissey at Patrick.J.Morrissey@irs.gov.
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Contractor must submit this verified, signed receipt with his billing invoice to: U.S. Government Publishing Office, 

Comptroller, Stop: FMCE, Financial Management Service, Washington, DC 2040l. (NOTE: GPO offers a Contractor 

Fax Billing System. Please visit the GPO website for more information.)

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this method can 

be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
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SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the performance of on-site proofreading services of proofs of tax forms, 

instructional material, computer printouts, and other textual and tabular material which are produced on the 

computerized photocomposition system and/or by commercial contractor. 

NOTE: For the purpose of this contract, “on-site” is defined as performing at the Internal Revenue Service’s facilities. 

See “PLACE OF PERFORMANCE.”

TITLE: Proofreading Services.

FREQUENCY OF ORDERS: Two print orders per year (during the months of May and November) will be issued to 

cover all services performed during the contract period.

QUANTITY AND NUMBER OF PAGES: The workload is approximately 2,000 pages of forms and approximately 

6,000 to 10,000 pages of text. 

Each document will require one (1) initial reading. It is anticipated that up to approximately four (4) revision readings 

will be required. 

GOVERNMENT TO FURNISH:

Proofs of tax forms, instructional materials, computer printouts, textual and tabular material.

An appropriate work area(s) for up to 10 contractor personnel (at both the DC and New Carrollton Offices) which will 

contain the following items, at a minimum:

 desk(s) and/or worktables

 chair(s)

 telephone

 photocopying machine

 computer and/or laptop

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to provide the service(s) in accordance with these specifications.

PROOFREADERS: The contractor shall provide eight (8) proofreaders per day (two (2) of whom must be bilingual 

(English/Spanish)) during the period of performance. 

The Contracting Officer may request, upon 48-hour notice, additional proofreaders up to approximately two (2), 

totaling 10 proofreaders.

The contractor is required to make every effort to provide the same individuals for the services required under this 

contract throughout the entire contract period. Substitutions of qualified individuals may be necessary in some 

circumstances (e.g., proofreader is out sick long term or on vacation); however, this should not occur on more than two 

(2) separate occasions in any one month per proofreader, without prior authorization from the Contracting Officer.

NOTE: If a proofreader has to leave work early or is out of the office on a short term basis (e.g., has a sick day), a 

substitution is not needed. If a contractor employee will be out of the office for a period longer than five (5) workdays, 

the Government may request a substitute employee be provided.
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PROOFREADING SERVICES: Proofreading services will include, but is not limited to, the following:

 proofreading/editing (consisting of, but not limited to, misspellings, typos, grammar corrections)

 live readings with Government personnel

 office duties as necessary to successfully complete the task (e.g., photocopying, collation services of material to 

be proofread).

See “QUALIFICATIONS/PRODUCTION STANDARDS OF CONTRACTOR PERSONNEL,” specified herein, for 

additional requirements of proofreaders.

PLACE OF PERFORMANCE: All work will be performed on site at the Internal Revenue Service at two of its 

locations:

 Washington, DC Office: IRS, 111 Constitution Avenue, NW, Washington, DC 20224

 New Carrollton Office: IRS, 5000 Ellin Road, Lanham, MD 20706

After award, the Government will determine how many proofreaders are needed at each office.

Travel is not expected on this contract.

REGULAR WORK HOURS: The contractor shall perform during regular working hours of the Internal Revenue 

Service, Monday through Friday. The proofreaders will work an 8-1/2-hour shift (which includes a 1/2 hour lunch 

period) with the exception of Federal holidays or days that the Government closes due to special circumstances, as 

determined by the Office of Personnel Management (OPM) or IRS for the Washington, DC area (including the New 

Carrollton office). 

NOTE: Special circumstances may include closure due to inclement weather, national day of mourning (which is 

treated the same as a Federal holiday), or an issue with the work area/building causing closure.

The start of the shift shall be no earlier than 6:30 a.m., and no later than 9:00 a.m.

There are 10 Federal holidays set by law: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial 

Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. If any holiday falls 

on a Saturday, the holiday is observed on the preceding Friday. If any holiday falls on a Sunday, the holiday is 

observed on the following Monday.

The Internal Revenue Service will be occupied during performance under this contract, and all work shall be performed 

in such a manner as to cause minimal interruption to the normal activities.

The contractor shall be required to supply proofreading and other specified services for a regular 40-hour work week. 

A regular 40-hour work week is Monday through Friday, eight (8) hours per day, as specified above. 

PREMIUM WORK HOURS: At the request of the Contracting Officer, with 24-hour notice, at least two (2)

proofreaders must be available to work eight (8) hours on Saturdays, Sundays, Federal holidays, or up to four (4) hours

overtime during the evenings of Monday through Friday. 

TELEWORKING: All proofreaders are required to adhere to the IRS’ teleworking policies. All proofreaders will be 

required to sign the IRS’ teleworking agreement.

On workdays that the Government offices are closed for inclement weather, building closures, Government 

furlough/shutdown, etc., the contractor employees will be required telework. 
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All proofreaders will have a Government furnished laptop. The furnished laptops will contain all the necessary 

software, including software to encrypt the connection to the network.

The proofreaders will need to supply their own network connection.

NOTE: Teleworking is only allowed in the special circumstances as described above. If Government offices are open, 

the contractor employees are expected to be on site to work. Additionally, teleworking is not an option for work during 

premium work hours, unless the need for premium hours occurs during any one of the special circumstances described 

above.

QUALIFICATIONS/PRODUCTION STANDARDS OF CONTRACTOR PERSONNEL: Each proofreader must 

be able to meet or exceed the following minimum requirement/production standards:

1. A minimum of two (2) years of professional editorial proofreading experience with a firm/company/agency 

which is/was regularly engaged in the proofreading, printing, publishing, or editorial, field. This experience 

must include the ability to produce standard proofreader copy markup, in accordance with the U.S. 

Government Publishing Office Style Manual, and must have consisted of editing/proofreading complex form 

pages and instructional material.

2. The ability to perform a variety of office tasks, with minimal guidance, instructions, and supervision.

3. The ability to read an average of three (3) form pages per hour on initial reading.

4. The ability to read an average of six (6) form pages per hour on revised form pages.

5. The ability to read an average of three (3) pages of typeset copy per hour on initial reading of textual material.

6. The ability to read an average of four (4) pages of typeset copy per hour on revised textual material.

7. The ability to read an average of two (2) pages per hour of typeset copy on tabular instructional material.

8. The ability to read an average of four (4) pages of typeset copy per hour on revised tabular material.

9. The ability to effectively communicate typesetting errors and other required changes to forms designers as 

required on proofs or verbally, if needed.

10. The ability to perform tasks utilizing Microsoft Office.

The contractor shall:

1. Read manual/hard copy and electronic proofs to detect and mark errors to be corrected.

2. Maintain daily production information that may be reviewed by the IRS employees for the type, quality, 

quantity, and time performed on any given instructional material, form pages, or tabular material.

The IRS employee(s) will mark errors that were missed by the contractor (in a distinct color) and return to the 

proofreader(s) for correction.
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

PREMIUM PAYMENTS: Orders requiring production on Saturdays, Sundays, Federal holidays, and or daily 

overtime (see “PREMIUM WORK HOURS”) in order to meet production requirements will be paid for at the premium 

rate in accordance with the price submitted for Item II. in the “SCHEDULE OF PRICES.”

All other orders will be issued to the contractor with the regular schedule (see “REGULAR WORK HOURS”) and paid 

for in accordance with the submitted price for Item I. in the “SCHEDULE OF PRICES.”

Failure of the contractor to perform work during the specified premium work hours will result in disallowance of 

premium payments that were anticipated, and the contractor shall not list such items on their billing invoice.

The following item designations correspond to the items listed in the “SCHEDULE OF PRICES.”

I. 16,064

II. 40
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SECTION 4. - SCHEDULE OF PRICES

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with blank spaces, or with any obliteration, 

revision, or alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item will be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All billing invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 

I. PROOFREADING SERVICES: Prices offered must include all contractor costs for all work performed on this 

contract during regular work hours. 

NOTE: Work in excess of eight (8) hours per day/per person or 40 hours per week/per person is to be charged

under Item II.

Price per regular work hour..........................................................................................................$___________

II. PREMIUM PAYMENTS: Prices offered must include all contractor costs for all work performed on this contract 

during Saturdays, Sundays, Federal holidays, and/or daily overtime (in excess of the initial eight (8) hours per 

day/per person).

NOTE: The initial eight (8) hours per day/per person is to be charged under Item I.

Price per premium work hour.......................................................................................................$___________

_____________

(Initials)
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SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. See 

Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in

exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By_________________________________________________________________________________________

(Signature and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Printed Name) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________
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