Congressionally Mandated Reports 

Submission Form Field Definitions September 18, 2023 / Version 1.0

Contents

Introduction...........................................................................................................................................................................................2

SectionI.Report Submitted to Congress......................................................................................................................................................4

Section II. Report Submitted to Committee(s) or Subcommittee(s)...................................................................................................................9

SectionIII. Withholding Letter................................................................................................................................................................. 12
Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

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Introduction 

The Submission Form Field Definitions document describes the data maintainedand utilized for Congressionally Mandated Reports and the 

submission thereof to GPO. It describesthe type of data maintained in each field and the accepted values for those fields. Additionally, where only 

specified values are accepted, this document defines those values.

Congressional Mandated Reports submission portal users should use this document to identify correctinformation to determine appropriate values 

to use when preparing to submit reports to GPO.

Columns are described below:

Section Section of form submissions where thisfield occurs

Field Name of the field

Description Description of the field

Data Type Type of data containedin the field. Explanation of each type below.

Free text User-supplied text without validation rules.

List of Values Only listed values are accepted.

Binary Only two acceptedvalues,such as Yes/No.

Date Properly formatteddate field.

Accepted Values Lists accepted values where applicable 

Required Indicateswhether the field is required or not 

Comments Additional information on the data field
Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

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Section I. Report Submitted to Congress 

Section Field Description Data Type Accepted Value(s) Required Comments

Report Submitted to 

Congress-Report 

Information

Report submitted to Entities to which the submitting agency 

submitted the report as required by statute 

Listof values Congress (House, Senate, or 

both)

Yes

Report Submitted to 

Congress-Report 

Information

Government 

Organization(s) 

Issuing the report

Name of the Federal agency, or organization, 

submitting the report 

List of values Yes Search and select 

agency name, 

beginning with 

primary Government 

Organization. If a 

Government 

Organization is not 

listed, please use Ask 

a Questionto request 

that it be added 

before submitting 

this report

Report Submitted to 

Congress-Report 

Information

Report Title Official title of the report Freetext e.g., “Deep Sea Coral 

Research and Technology 

Program 2022 Report”

Yes

Report Submitted to 

Congress-Report 

Information

Publication Date Official date associated with the publication, 

release, or issuanceof a document

Date MM/DD/YYYY, or select 

using date picker

Yes

Report Submitted to 

Congress-Report 

Information

Is this a recurring 

report or one-time 

submission?

Publication issuance List of values One-Time Submission, 

Recurring Submission 

Yes
Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

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Section Field Description Data Type Accepted Values Required Comments

Report Submitted to 

Congress-Report 

Information

What is the 

frequency this report 

will be submitted?

Frequency of publication of the report List of values Daily, Weekly, Semiweekly, 

Three times a week, 

Monthly, Semimonthly, 

Bimonthly, Three times a 

month, Quarterly, Annual, 

Semiannual, Three times a 

year, Biennial, Triennial, 

Completely Irregular

Yes, if 

Recurring 

Submission is 

selected

Report Submitted to 

Congress-Report 

Information

Agency Report 

Identifier

Agency-assigned report identifier, such as a 

series name or report number (if applicable)

Free text e.g. “A129fa-adfdfZ” No

Report Submitted to 

Congress-Report 

Information

Subject Tags Key terms that convey the primary topic(s) of 

the report 

List of values Legislative Subject Terms

from Congress.gov

Yes Provide at least 1, 

and up to 5, subject 

tags

Report Submitted to 

Congress-Report 

Information

Report Due to House of Congress the report is required to be 

submitted to

List of values House, Senate, Both Yes

Report Submitted to 

Congress-Report 

Information

Congress Congress number the report was submitted in List of values e.g., “118th” Yes

Report Submitted to 

Congress-Report 

Information

Date Submitted to 

Congress

Date the report was submitted to Congress Date MM/DD/YYYY or select 

using date picker

Yes Date must be a 

minimum of 30 

calendar days prior 

to today’s date

Report Submitted to 

Congress-Executive 

Communication 

Information

Requirement 

Number

Reports submitted to the House are reported 

as Executive Communications (EC) of the House 

in the Congressional Record, which include a 

Requirement Number. Search House 

Communications on Congress.gov for the 

Requirement Number associated with this 

report.

Free text Numeric (e.g., “11920”) No
Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

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Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

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Section Field Description Data Type Accepted Values Required Comments

Report Submitted to 

Congress-Executive 

Communication 

Information

House Executive 

Communications 

Number

Reports submitted to the House are reported 

as Executive Communications (EC) of the House 

in the Congressional Record. Search House 

Communications on Congress.gov for the 

House Executive Communication Number 

associated with this report.

Free text Numeric (e.g., “123”) No

Report Submitted to 

Congress-Executive 

Communication 

Information

Senate Executive 

Communications 

Number

Reports submitted to the Senate are reported 

as Executive Communications (EC) of the 

Senate in the Congressional Record. 

Search Senate Communications on 

Congress.gov for theSenate Executive 

Communication Number associated with this 

report.

Free text Numeric (e.g., “123”) No

Report Submitted to 

Congress-Committee 

Referral Information 

Congress Congress number during which the report was 

submitted

List of values e.g., “118th” No

Report Submitted to 

Congress-Committee 

Referral Information

Chamber Chamber of Congress to which the report was 

referred

List of Values “Senate,” “House,” or 

“Joint”

No May be repeated if 

referred to multiple 

committees

Report Submitted to 

Congress-Committee 

Referral Information

Committee Name of the committee to which the report 

was referred

List of Values e.g., “House Committee on 

Energy and Commerce”

No Search and select 

committee name. 

May be repeated if 

required by multiple 

committees

Report Submitted to 

Congress-Committee 

Referral Information

Subcommittee Name of the subcommittee to which the report 

was referred (if applicable)

List of Values e.g., “House Subcommittee 

on Innovation, Data, and 

Commerce”

No May be repeated if 

required by multiple 

committees
Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

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Section Field Description Data Type Accepted Values Required Comments

Report Submitted to 

Congress-Reporting 

Requirement Information

Nature of Report Description of report contents from the House 

document Reports to Be Made to Congress or 

the House Communications Requirement 

Number on Congress.gov. 

Free text e.g., “Directory, system 

of access, and 

electronic storage 

facility [GPO Access]”

Yes

Report Submitted to 

Congress-Reporting 

Requirement Information

Legislative Authority Citation of statutory requirement of report 

from the House document Reports to Be Made 

to Congress or the House Communications 

Requirement Number on Congress.gov. 

Free text e.g., “ 44 U.S.C. 4103; 

Pub. L. 103-40, Sec. 

2(a); (107 Stat. 113)”

Yes

Report Submitted to 

Congress-Reporting 

Requirement Information

When Expected to Be 

Made

When, or how often, thereport is expected to 

be made per its statutory requirement from 

the House document Reports to Be Made to 

Congress or the House Communications 

Requirement Number on Congress.gov.

Free text e.g., “Not later than 

December 31 of each 

odd numbered year ” 

Yes

Report Submitted to 

Congress-Technical 

Correction Replacement

Checkbox Mark this checkbox if this is a document 

intended to replace another document 

submitted in error or with errors

Checkbox Yes/No No

Report Submitted to 

Congress-Technical 

Correction Replacement

URL URL of the file currently on GovInfo that needs 

to be replaced(if applicable)

Free text e.g.,

https://govinfo.gov/co

ntent/pkg/CMR-XXXXXXXXXXXXXXXXXXXX

XX.pdf

Yes, if Technical 

Replacement 

Correction 

checkbox is 

selected
Congressionally Mandated Reports| Submission Form Field Definitions September XX, 2023

9

Section II. Report Submitted to Committee(s) or Subcommittee(s) 

Section Field Description Data Type Accepted Values Required Comments

Report Submitted to 

Committee(s)-Report 

Information

Committee(s) Name Congressional entity to which the submitting 

agency submitted the report as required by 

statute 

Listof values Committee(s) or 

Subcommittees 

Yes

Report Submitted to 

Committee(s)-Report 

Information

Government 

Organization(s) 

Issuing the report

Name of the Federal agency, or organization, 

submitting the report 

List of values Yes Search and select 

agency name, 

beginning with 

primary Government 

Organization. If a 

Government 

Organization is not 

listed, please use Ask 

a Questionto request 

that it be added 

before submitting 

this report. 

Report Submitted to 

Committee(s)-Report 

Information

Report Title Official title of the report Free text e.g., “Deep Sea Coral 

Research and 

Technology Program 

2022 Report”

Yes

Report Submitted to 

Committee(s)-Report 

Information

Publication Date Official date associated with the publication, 

release, or issuing of a document

Date MM/DD/YYYY, or select 

using date picker

Yes

Report Submitted to 

Committee(s)-Report 

Information

Is this a recurring 

report or one-time 

submission?

Publication issuance List of values One-Time Submission, 

Recurring Submission 

Yes
Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

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Section Field Description Data Type Accepted Values Required Comments

Report Submitted to 

Committee(s)-Report 

Information

What is the 

frequency this report 

will be submitted?

Frequency of publication List of values Daily, Weekly, 

Semiweekly, Three 

times a week, Monthly, 

Semimonthly, 

Bimonthly, Three times 

a month, Quarterly, 

Annual, Semiannual, 

Three times a year, 

Biennial, Triennial, 

Completely Irregular

Yes, if Recurring 

Submission is 

selected

Report Submitted to 

Committee(s)-Report 

Information

Agency Report 

Identifier

Agency-assigned report identifier, such as a 

series name or report number (if applicable)

Free text e.g., “A129fa-adfdfZ” No

Report Submitted to 

Committee(s)-Report 

Information

Subject Tags Key terms that convey the primary topic(s) of 

the report 

List of values Legislative Subject 

Terms from 

Congress.gov

Yes Provide at least 1, 

and up to 5, subject 

tags

Report Submitted to 

Committee(s)-Report 

Information

Congress Congress number the report was submitted in List of values e.g., “118th” Yes

Report Submitted to 

Committee(s)-Report 

Information

Date Submitted to 

Congress

Date the report was submitted to Congress Date MM/DD/YYYY, or select 

using date picker

Yes Date must be a 

minimum of 30 

calendar days prior to 

today’s date

Report Submitted to 

Committee(s)-Receiving 

Committee Information

Congress Congress number during which the report was 

submitted

List of values e.g., “118th” Yes

Report Submitted to 

Committee(s)-Receiving 

Committee Information

Chamber Chamber of Congress to which the report was 

referred

List of Values “Senate,” “House,” or 

“Joint”

Yes May be repeated if 

required by multiple 

entities
Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

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Section Field Description Data Type Accepted Values Required Comments

Report Submitted to 

Committee(s)-Receiving 

Committee Information

Committee Name of the committee to which the report was 

referred

List of Values e.g., “House Committee 

on Energy and 

Commerce”

Yes Search and select 

committee name. 

May be repeated if 

required by multiple 

committees. 

Report Submitted to 

Committee(s)- Receiving 

Committee Information

Subcommittee Name of the subcommittee to which the report 

was referred (if applicable)

List of Values e.g., “House 

Subcommittee on 

Innovation, Data, and 

Commerce”

No May be repeated if 

required by multiple 

committees

Report Submitted to 

Committee(s)-Reporting 

Requirement Information

Nature of Report Description of reporting requirement(if 

applicable)

Free text e.g., “Directory, system 

of access, and 

electronic storage 

facility [GPO Access]”

No

Report Submitted to 

Committee(s)-Reporting 

Requirement Information

Legislative Authority Citation of statutory requirement of report Free text e.g., “ 44 U.S.C. 4103; 

Pub. L. 103-40, Sec. 

2(a); (107 Stat. 113)”

Yes

Report Submitted to 

Committee(s)-Reporting 

Requirement Information

When Expected to Be 

Made

When, or how often, the report is expected to 

be made per its statutory requirement(if 

applicable)

Free text e.g., “Not later than 

December 31 of each 

odd numbered year ” 

No

Report Submitted to 

Committee(s)-Technical 

Correction Replacement

Checkbox Mark this checkbox if this is a document 

intended to replace another document 

submitted in error or with errors

Checkbox Yes/No No

Report Submitted to 

Committee(s)-Technical 

Correction Replacement

URL URL of the file currently on GovInfo that needs 

to be replaced(if applicable)

Free text e.g.,

https://govinfo.gov/con

tent/pkg/CMR-XXXXXXXXXXXXXXXXXXXX

XX.pdf

Yes, if Technical 

Replacement 

Correction 

checkbox is 

selected
Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

12

Section III. Withholding Letter 

Section Field Description Data Type Accepted Values Required Comments

Withholding Letter-Report 

Information

Government 

Organization(s) 

Issuing the Report

Name of the Federal agency, or organization, 

that submitted the report 

List of values Yes Search and select 

agency name, 

beginning with 

primary Government 

Organization. If a 

Government 

Organization is not 

listed, please use Ask 

a Questionto 

request that it be 

added before 

submitting this 

report. 

Withholding Letter-Report 

Information

Report Title Official title of the report Free text e.g., “Deep Sea Coral 

Research and 

Technology Program 

2022 Report”

Yes

Withholding Letter-Report 

Information

Publication Date Official date associated with the publication, 

release, or issuing of a document

Date MM/DD/YYYY, or select 

using date picker

Yes

Withholding LetterSubmitting Committee 

Information

Congress Congress number the report was submitted in List of values e.g., “118th” Yes

Withholding LetterSubmitting Committee 

Information

Chamber Chamber of Congress of the committee 

submitting the withholding letter

List of Values “Senate,” “House,” or 

“Joint”

Yes
Congressionally Mandated Reports| Submission Form Field Definitions September 18, 2023

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Section Field Description Data Type Accepted Values Required Comments

Withholding LetterSubmitting Committee 

Information

Committee Name of the committee submitting the 

withholding letter

List of Values e.g., “Senate Committee 

on Health, Education, 

Labor and Pensions”

Yes

Withholding LetterSubmitting Committee 

Information

Subcommittee Name of the subcommittee submitting the 

withholding letter (if applicable)

List of Values e.g., “Senate 

Subcommittee on 

Employment and Work

place Safety” 

No

Withholding LetterRemove Published ReportCheckbox Mark this checkbox if the report you are 

submitting a withholding letter for has been 

published on GovInfo and must be removed (if 

applicable)

Checkbox Yes/No No

Withholding LetterRemove Published ReportGovInfo URL URL of the file currently on GovInfo that needs 

to be removed

Free text e.g., 

https://govinfo.gov/con

tent/pkg/CMR-XXXXXXXXXXXXXXXXXXXX

XX.pdf

Yes, if Remove 

Published Report 

checkbox is 

selected

Withholding Letter Notes Additional information about the withholding 

letter or the withheld report(optional)

Free text No Information provided 

in the Notes field will 

not be published on 

GovInfo.