PROGRAM 735-S

TITLE: American Community Survey Brochures and Letters

AGENCY: Department of Commerce - Census Bureau

TERM: Date of Award to August 31, 2023

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PROOFS AND PRIOR TO PRODUCTION SAMPLES:

 (a) Color Content Proofs (Letters)

per trim/page-size unit--------------------------------------- 20 25.00 500.00 12.00 240.00 6.00 120.00

 (b) Inkjet G7 Proofs (Brochures)

per trim/page-size unit--------------------------------------- 6 50.00 300.00 28.00 168.00 N/A N/A

 (c) Prior to Production Samples (Brochures Only)

per order---------------------------------------------------------- 3 1,333.33 3,999.99 985.00 2,955.00 900.00 2,700.00

*per 100

II. PRINTING, BINDING, PACKING, AND DISTRIBUTION:

 (a) Brochures: Printing in two single ink colors, including

varnishing and binding-----------------per product

 (1) -----------------------------Makeready and/or Setup 3 2,500.00 7,500.00 650.00 1,950.00 545.00 1,635.00

 (2) ----------------------------Running Per 1,000 Copies 55 100.00 5,500.00 33.80 1,859.00 22.20 1,221.00

 (b) Letters: Printing face only in black ink only,

including binding---------------------per product

 (1) -----------------------------Makeready and/or Setup 2 500.00 1,000.00 390.00 780.00 280.00 560.00

 (2) -----------------------------Running Per 1,000 Copies 4 500.00 2,000.00 10.50 42.00 5.00 20.00

 (c) Letters: Printing face and back in black ink only,

including binding---------------------per product

 (1) ----------------------------Makeready and/or Setup 9 500.00 4,500.00 445.00 4,005.00 300.00 2,700.00

 (2) ----------------------------Running Per 1,000 Copies 2,799 50.00 139,950.00 13.50 37,786.50 7.85 21,972.15

III. PAPER: Based on the net number of leaves

Per 1,000 Leaves

 (a) Brochures: White Gloss-Coated Text (50-lb) 55 100.00 5,500.00 36.00 1,980.00 18.00 990.00

 (b) Letters: White Uncoated Text (50-lb) 2,803 50.00 140,150.00 16.65 46,669.95 8.00 22,424.00

CONTRACTOR TOTALS $310,899.99 $98,435.45

DISCOUNT 0.25% $777.25 2.00% $1,968.71

DISCOUNTED TOTALS $310,122.74 $96,466.74

AWARDED **Total not 

calculated 

due to 

extensively 

revised 

specs.

Montebello, CA

CURRENT CONTRACTOR

Advantage Mailing LLC

Anaheim, CA

Monarch Litho, INC.

Montebello, CA

Monarch Litho, INC.

Page 1 of 1
Program 735-S Page 1 of 21

Specifications by SB

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, D.C.

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

American Community Survey Brochures and Letters

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Commerce 

Census Bureau

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

August 31, 2023, plus up to two (2) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in Section 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, D.C., time, on September 

1, 2022 at the Government Publishing Office, Washington, D.C. (Due to the COVID-19 pandemic, this will NOT 

be a public bid opening.).

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders must submit email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission 

will be accepted at this time. The program number and bid opening date must be specified in the subject line of 

the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date specified above will not be 

considered for award. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Stacy Bindernagel at sbindernagel@gpo.gov or (202) 512-2103.
American Community Survey Brochures and Letters Page 2 of 21

735-S (8/23)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level II

(b) Finishing (item related) Attributes -- Level II

(c) Exception: Tolerances and Definitions for Brochures and Letters. (See “TOLERANCES” below.)

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Press Sheets

P-9. Solid and Screen Tint Color Match O.K. Press Sheets

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following 

listed alternate standards (in order of precedence) shall become the Specified Standards:

P-7. Approved Prior to Production Samples, Approved Proofs, Electronic Media, Average Type Dimension in 

Publication.

P-9. Pantone Matching System.

TOLERANCES: 

NOTE: Brochures and Letters will be used in high speed inserting equipment.

Brochures --

Unfolded size: +/- 1/16” 

Folded size: +/- 1/32”.

Unfolded Skewness: 0.75 degrees.

Fold Position: +/- 1/32”.

Skewness: +/- 0.75 degrees.

Printed Image Misplacement: +/- 1/32”

Filled-in Characters: There shall be no filled-in characters.
American Community Survey Brochures and Letters Page 3 of 21

735-S (8/23)

Image position measurements shall be made from the datum and reference perpendicular of the brochure.

Nonconformance with the above tolerances shall be classified as a critical defect unless otherwise specified. 

The tighter requirement governs in all cases.

Letters --

Size: +/- 1/32”

Skewness: +/- 0.75 degrees

Filled-in Characters: There shall be no filled-in characters.

Nonconformance with the above tolerances shall be classified as a critical defect unless otherwise specified. 

The tighter requirement governs in all cases.

All letters shall conform to GPO Publication 310.1, Product Quality Level II.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed three (3) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from the Date of Award to August 31, 2023, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2022,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.
American Community Survey Brochures and Letters Page 4 of 21

735-S (8/23)

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract. As part of the financial determination, the contractor in line for award may be required 

to provide one or more of the following financial documents: 

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

PREAWARD PRODUCTION AND QUALITY SYSTEMS PLANS: The contractor being considered for 

award is required to submit their Production Plan and Quality Systems Plan to Stacy Bindernagel 

(sbindernagel@gpo.gov) and Debbie Mockabee (deborah.d.mockabee@census.gove) via email within three (3) 

workdays after the Government’s request. 

In the event that a change is required in the Production Plan and/or Quality System Plan for any item, the 

contractor shall submit a revised Production Plan and/or Quality System plan to GPO, within three (3) workdays. 

These proposed plans are subject to review and approval by the Government, and award will not be made 

prior to approval of same. The Government reserves the right to waive some or all of these plans.

Production Plan: The minimum requirements to be included in the Production Plan are:

1) A flow chart containing the proposed overall step-by-step methods of production; (i.e., expected 

delivery date of paper supply for each item; the number of machines to be used for each item; the 

dates, times, and shifts per day to be used for each item, including dates, times, and shifts of work 

performed on weekends; and types of processes and machines used for each process of each item);

2) The proposed start-up dates of all phases of production for all items, which will demonstrate the 

operation (i.e., printing, folding, etc.); length of production period for each operation; and the

anticipated quantity completion rate per production day for each item; 

3) How the coordination will be handled from one production phase to the next; 

4) The name and title of the person responsible for each production phase (i.e., Quality Control Officer); 

5) How the final products will be staged/shipped and the name of the person responsible for this phase; 

6) List of steps the contractor will follow when purging defective items and when the replacements will 

be shipped; and, 
American Community Survey Brochures and Letters Page 5 of 21

735-S (8/23)

7) Any other special requirements which the contractor deems necessary to successfully perform the 

contract. 

In the event that a change is required in the production of either the brochures and/or the letters, the contractor 

shall submit a revised Production Plan to the GPO, Attn: Contracting Officer, within three (3) workdays of 

the change. The revised Production Plan is subject to Government approval.

Quality Systems Plan: The contractor shall implement (prior to start-up of production and maintain 

throughout the term of the contract) a Quality Systems Plan for both the brochures and the letters. The plan 

must demonstrate conformance to all requirements of this contract. The Quality Systems Plan shall, at a 

minimum, include the following:

1) Appointment of an official who shall be responsible for the complete operation of the quality control 

system/department. This official shall be responsible for investigating and ascertaining the causes of 

deficiencies found and shall serve as the Government’s single point of contact on all quality matters 

throughout the term of the contract.

2) Appointment of a lead Quality Control (QC) Officer who is directly involved in the day-to-day 

production of each item ordered. The QC Officer shall report directly to the designated official 

established in paragraph 1 above.

3) Details of where and by whom daily process controls and inspections will be performed to detect any 

defects during each phase of production. The contractor shall state the number of people that shall be 

permanently assigned to this contract and give details about their individual assignments.

4) Procedures to be utilized to ensure that daily samples for inspection will be taken from all phases of 

production. All forms that the contractor will utilize in documenting daily sampling must also be 

included in the Quality Systems Plan.

5) Procedures for detecting any defective and/or incorrect items. Procedures MUST describe in detail 

the actions that will be taken if/when defective/incorrect items are discovered and how/when these 

defective/incorrect items will be replaced.

6) Description of how verification will be accomplished to ensure that both the brochures and letters 

have been processed in full.

7) Description of the procedures for retrieving and correcting any quantity of items shipped to 

Jeffersonville, IN, which do not meet specifications.

QUALITY SYSTEMS AUDIT: After review of the contractor’s Quality Systems Plan, the Government may 

conduct an in-depth audit of all the contractor’s quality control methods and quality systems in a formal walkthrough.

Failure to maintain quality systems in accordance with the Quality Systems Plan approved by the Government 

may result in the Government’s termination of the contract for default.

ON-SITE GOVERNMENT REPRESENTATIVES (COORDINATORS): Two (2) or more Government 

representatives may be present at the contractor’s production facility, for the duration of each shift, to monitor the 

production, quality review of all items, plus packing, labeling, and palletizing of shipping containers. For all 

production processes for all items, the Census Quality Assurance team and the contractor’s management team will 

establish a leader or point of contact for each shift on which Census work will be preformed.

These representatives do not have contractual authority. They are not authorized to make changes, or imply that 

changes be or can be made, in these specifications or contract. Additionally, these Government representatives 

are not to provide support or disapproval of any concerns pertaining to any of the terms of this contract to the 

contractor’s staff. However, these representatives are to bring any and all defects to the attention of the 

contractor’s QC Officer. 
American Community Survey Brochures and Letters Page 6 of 21

735-S (8/23)

The representatives will have full and unrestricted access to all production areas where Census work is being 

produced. The contractor must provide office space with a desk, a telephone and unlimited access to a fax 

machine. The office must be in an enclosed, secured area adjacent to the production operations. The contractor 

will be reimbursed for any charges incurred for toll calls made by the Government coordinators upon presentation 

of voucher and verifiable documentation.

NOTE: The Government representatives may affix stickers to the containers and/or pallets for internal Census 

purposes. The application of these stickers neither signifies nor implies, in any way, the acceptance of the job by 

the Government. The affixed stickers do apply to the acceptance of the materials on the pallet. Pallets cannot be 

shipped until the stickers have been applied to the pallets or written permission to ship has been provided by the 

Government.

Travel expenses and per diem to be incurred by the Government for Quality Control Monitoring of each print 

order will be a factor in determining award. (See “SECTION 3. – DETERMINATION OF AWARD” specified 

herein for more information.) 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, D.C., immediately after award. At the 

option of the Government, the postaward conference may be held via teleconference. 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.

PREPRODUCTION CONFERENCE: A preproduction conference may be held at the U.S. Government 

Publishing Office or via telephone within six (6) workdays after award. The purpose of the conference will be to 

discuss and review all aspects of the contractor’s internal and external operations required to complete this 

contract. The contractor will conduct this preproduction conference during which the previously approved 

Production Plan will be discussed and the previously approved Quality Plan will be reviewed in depth. (See 

“PREAWARD PRODUCTION AND QUALITY SYSTEMS PLANS.”)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through August 31, 2023, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued”, for purposes of the contract, when it is electronically transmitted or otherwise physically 

furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall 

not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.
American Community Survey Brochures and Letters Page 7 of 21

735-S (8/23)

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, D.C. 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”
American Community Survey Brochures and Letters Page 8 of 21

735-S (8/23)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of brochures and letters requiring such operations as 

electronic prepress, printing, binding, packing, and distribution.

TITLE: American Community Survey Brochures and Letters.

FREQUENCY OF ORDERS: Approximately 14 orders per year. (NOTE: Each brochure and letter type will 

be ordered on a separate print order.)

QUANTITY:

NOTE: Contractor is responsible for excess processing costs incurred for furnishing items that do not meet 

specifications. No shortages will be allowed; therefore, the contractor is cautioned that they will be required to 

make up any shortages at no additional cost to the Government.

Brochures – Approximately 1,000 to 30,000 copies per order. 

Letters – Approximately 1,000 to 1,500,000 copies per order. 

NUMBER OF PAGES: 

Brochures – Face and back.

Letters – Face only or face and back.

TRIM SIZES: 

Brochures – 8-1/2 x 17” (flat).

Letters – 8-1/2 x 11”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Windows XP or current.

Storage Media: Email

Software: Adobe Acrobat Creative Suite 5.5 or current; One Form Designer Plus by 

Amgraf, Inc. 

All platform system and software upgrades (for specified applications) which 

may occur during the term of the contract must be supported by the contractor.

Fonts: All screen and printer fonts will be embedded.

The contractor is cautioned that furnished fonts are the property of the 

Government and/or its originator. All furnished fonts are to be eliminated from 

the contractor’s archive immediately after completion of the contract.

Additional Information: Files will be furnished in PDF formats.

A visual of all files will be furnished. 

GPO Form 952 (Digital Publishing Information) will be furnished.

Sample shipping container label will be furnished via email.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product.
American Community Survey Brochures and Letters Page 9 of 21

735-S (8/23)

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to the contact person noted on the GPO’s 952 form and to the GPO.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level.

Files must be output on high resolution image processors at a minimum of 2540 dpi and a minimum 133-line 

screen.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files or any proprietary file formats other than 

those supplied, unless specified by the Government. (NOTE: The Government will accept PDF files as digital 

deliverables when furnished by the Government.)

PROOFS: Proofs will be required for all print orders as specified below.

Letters - One (1) set of digital color content proofs. Direct to plate must be used to produce the final product with 

a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be 

used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), imaged 

face and back, trimmed, and folded to the finished size of the product. 

Brochures - One (1) set of inkjet proofs that are G7 profiled and use pigment-based inks. A proofing RIP that 

provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles 

Technology), and meets or exceeds industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 

2016 and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) 

must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 

Control Strip 2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Pantone colors must be simulated on proofs and must be proofed separately on a digital color content, overlay, or 

inkjet proof.
American Community Survey Brochures and Letters Page 10 of 21

735-S (8/23)

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

Contractor must not print prior to receipt of an “O.K. to Print.”

PRIOR TO PRODUCTION SAMPLES (Brochures only): Prior to the commencement of the contract 

production quantity, the contractor shall submit not less than 200 printed samples. The container and 

accompanying documentation for each delivery address shall be marked “PRIOR TO PRODUCTION 

SAMPLES,” and shall include the GPO jacket, purchase order, program, and print order numbers.

Each sample must be printed and bound, as specified herein and must be the size, kind, and quality that the 

contractor will furnish. All samples must be produced on the stock/paper required, as specified herein.

Samples will be inspected and tested for conformance of materials and must comply with the specifications as to 

construction, kind, and quality of materials. If machine processing of the final product is indicated on the print 

order, the samples will be tested and must function satisfactorily on the equipment indicated.

Contractor to submit samples as follows:

 150 samples to: U.S. Census Bureau, Attn: Quality Assurance Analysis Section, 1621 Dutch Lane, 

Building 60F, Jeffersonville, IN 47130 (Telephone: (812)-218-2018) Mark container(s): “PRIORS –

URGENT.”

 25 samples to: Government Publishing Office, Attn: Quality Control for Published Products (QCPP), 

Room C-613, Mail Stop CSCS, 732 North Capitol Street, NW Washington, D.C. 20401. (Telephone:

(202)-512-0542)

 25 samples to one address (as specified on the print order) located within the Washington, D.C., 

Maryland, and Virginia metropolitan area. (It is a home address, and it periodically changes.)

All prior to production samples must deliver via traceable means. Inside delivery to room number specified is 

required.

Contractor must submit prior to production samples within three (3) workdays of receipt of “O.K. to Print” on the 

proofs.

Approval/disapproval of samples by the ordering agency will be sent from the Administrative and Customer 

Services Division (ACSD).

The Government will approve, conditionally approve, or disapprove the samples within five (5) workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any further 

action required by the contractor. A notice of disapproval shall state the reasons therefore.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time 

specified above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule.
American Community Survey Brochures and Letters Page 11 of 21

735-S (8/23)

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with the 

procedures as indicated in Contract Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms 

(GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples 

will not be returned to the contractor. All costs, including the costs of all samples, shall be charged in accordance 

with the applicable pricing line item in the “SCHEDULE OF PRICES.”

All samples shall be manufactured at the facilities and on the equipment in which the contract production 

quantities are to be manufactured.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.

Government Paper Specification Standards No. 13 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf.

All text paper used in each order must be of a uniform shade. 

Brochures – White Gloss-Coated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A180.

Letters – White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

PRINTING:

Brochures – Print face and back in two ink colors. Printing consists of type and line matter, illustrations, tints, and 

solids. Match Pantone number as indicated on the print order.

After printing, apply a clear, high gloss, non-yellowing varnish to the face and back.

Letters – Print face only or face and back, as ordered, in black ink only. Printing consists of type and line matter. 

PRESS SHEET INSPECTION: Final makeready press sheets and imaged products will be inspected and

approved at the contractor’s plant for the purpose of establishing specified standards for use during the actual

press run. Upon approval of the sheets and imaged product, the contractor is charged with maintaining those

standards throughout the press run (within QATAP tolerances when applicable) and with discarding all

makeready sheets that preceded approval. See GPO Publication 315.3 (Guidelines for Contractors Holding Press 

Sheet Inspections) dated January 2015. NOTE: A press sheet inspection is for the purpose of setting specific

standards that are to be maintained throughout the entire run. It does not constitute a prior approval of the entire

run.

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas 

consisting of 1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated across the entire press sheet.

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009; a viewing booth under controlled conditions 

with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.

MARGINS: Margins and bleeds will be as indicated on the print order or furnished electronic files.
American Community Survey Brochures and Letters Page 12 of 21

735-S (8/23)

BINDING: 

Brochures – Trim four sides. Fold using two parallel folds (wraparound or accordion style, as specified), title out. 

Contractor to fold as specified on the print order and follow furnished sample.

Letters – Trim four sides.

BINDING INSPECTION (Brochures only): Binding operations (trimming and folding) of brochures will be 

inspected and approved at the contractor’s/subcontractor’s plant for quality conformance and for the purpose of 

establishing specific standards that are to be maintained throughout the process. Upon approval, the contractor is 

charged with maintaining those standards throughout the binding process (within QATAP tolerances, when 

applicable). The contractor is also charged with discarding all products that preceded approval. NOTE: A binding 

inspection does not constitute a prior approval of the entire run.The contractor must not fold prior to receipt of an 

“O.K. to Fold.” 

PACKING: When contractor receives multiple print orders with the same ship date, contractor to pack and 

identify each order separately, in shipping containers not to exceed 45 pounds when fully packed.

DO NOT place rubber bands around the brochures or letters.

Containers must be packed in such a way as to prevent crushing while in transit. The Government will NOT 

accept crushed containers. Crushed containers will be returned to the contractor for replacement, at the 

contractor’s expense.

Pack in shipping containers constructed with a minimum bursting strength of 275 pounds per square inch.

PALLETS/PALLETIZING: All orders must be shipped on pallets. Wood pallets are required with un-notched 

solid stringers, allowing entry only from the ends. Pallets must not have deck boards that overhang from outside 

edge of stringer. Plastic or pressboard pallets are not acceptable. Pallets must be 48”L x 42”W (stringer 

measurement must be the 48”dimension). Full two-sided entry on the 42” width dimension is required. The entire 

pallet shall be shrink-wrapped (including top and bottom). Maximum height allowance (including pallet) must not 

exceed 48”.

Shipping containers must be fastened securely to the pallet in a manner that will prevent lateral movement but 

will permit removal without damage to the containers. Shipping containers shall be of the appropriate dimensions 

so as to be stacked on the pallets so that the length of each container runs in the opposite direction to the row of 

containers beneath/above (i.e., interlocking 90-degree palletizing scheme) with container labels facing out on all 

four sides of the pallet when stacked. Shipping container dimensions shall allow for this interlocking 90-degree 

palletizing scheme. The interlocking 90-degree palletizing scheme must ensure that all rows on all pallets are of 

the same dimensions. Pallets with overhanging containers or rows will not be accepted. MIXING OF PRINT 

ORDERS ON PALLETS IS PROHIBITED.

LABELING AND MARKING (Package and/or Container Label): Contractor to download GPO Form 905 

(R. 7-15) – Labeling and Marking Specifications from GPO.gov, fill in appropriate blanks, and attach to shipping 

containers. 

CAUTION: Noncompliance with the labeling and marking specifications may be cause for the Government to 

reject the shipment at destination and return it to the contractor at the contractor’s expense. After giving notice of 

the deficiency and affording the contractor an opportunity and reasonable time to correct, the Government may, at 

its option, re-label and/or re-mark in accordance with these specifications and charge all costs to the contractor. 

(See GPO Contract Terms (GPO Publication 310.2, as revised 01-18), Supplemental Specification, Labeling and 

Marking Specifications.)

For orders requiring more than one container, each container must be labeled to indicate what container of how 

many. (Example: 1 of 3, 2 of 3, and 3 of 3.) 
American Community Survey Brochures and Letters Page 13 of 21

735-S (8/23)

Container shipping labels must indicate correct and complete Form Number, Edition Date and Production Date as 

indicated on finished product within each container.

Each container label must be securely attached to each container. 

Each container label must be numbered in numerical sequence of production and of each other.

The contractor shall not ship prior to receipt of an “O.K. to Ship.” The “O.K. to Ship” will be coordinated 

through the On-Site Government Coordinators.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packaged separately and identified by a special label, GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor 

will be required to certify that copies were selected as directed using GPO Form 917 - Certificate of Selection of 

Random Copies which can be located on GPO.gov. Copies will be paid for at the running rate offered in the 

contractor's bid and their cost will not be a consideration for award. A copy of the Print Order must be included 

with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing.

CENSUS QUALITY ASSURANCE RANDOM COPIES: After approval is received on the press sheet 

inspection and starting with the first day of printing, the contractor shall, during each day, randomly select one (1) 

sample, every 7,000 impressions, of each type of press sheet produced that day. Each sampling shall be 

distributed throughout the day. Each sample shall have: 

1. The date and time, stamped by machine, when the sample is pulled;

2. The shift noted on the sample; and 

3. The press number noted on the sample.
American Community Survey Brochures and Letters Page 14 of 21

735-S (8/23)

NOTE: If the print order’s total quantity is less than 7,000, then the contractor should send one sample per day. 

If the whole press run is done in a single day, then the contractor should send one sample from the start and one 

sample from the end of the run. 

The contractor shall develop a method for selecting the press sheet samples that is acceptable to the Government. 

For example, if the items are printed roll-to-roll, the samples may be selected from the tail of each output roll.

If binding is performed as a separate operation, one (1) random sample, every 5,000 copies per day from each 

operation shall be selected. If the operations are combined into one continuous operation, one (1) random sample 

every 5,000 copies per day from each operation shall be selected. Each sample shall have:

1. The date and time, stamped by machine, when the sample is pulled;

2. The shift noted on the sample; and 

3. The press number noted on the sample.

NOTE: If the print order’s total quantity is less than 5,000, then the contractor should send one sample per day. 

If the whole press run is done in a single day, then the contractor should send one sample from the start and one 

sample from the end of the run. 

The on-site or off-site Government coordinators will inspect the Census Quality Assurance Random Copies 

indicated above. 

If Government coordinators are on-site, then after inspections are complete, the contractor shall ship these 

samples (marked “QUALITY SAMPLES”) overnight to: U.S. Census Bureau, National Processing Center, Attn: 

Quality Assurance Analysis Section, 1621 Dutch Lane, Jeffersonville, IN 47130 (Telephone: 812-218-2018). 

If Government coordinators are off-site, then the contractor shall ship time/dated samples (marked “QUALITY 

SAMPLES”) daily overnight to: U.S. Census Bureau, National Processing Center, Attn: Quality Assurance 

Analysis Section, 1621 Dutch Lane, Jeffersonville, IN 47130 (Telephone: 812-218-2018).

DISTRIBUTION: Deliver f.o.b. destination to: U.S. Census Bureau, National Processing Center, Attn:ACS 

Stock, 1621 Dutch Lane, Building 60F, Jeffersonville, IN 47130 (Telephone: 812-218-2018.)

Deliveries to the Jeffersonville, IN, address must be made between the hours of 8:30 a.m. and 3:00 p.m. (local 

time), Monday through Friday, excluding Government holidays.

All shipments must be made by traceable means with inside delivery to room number(s) specified. A signed 

receipt is required.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 735-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery 

receipts upon agency request.

Upon completion of each order, all digital deliverables must be sent to acsd.printing.services@census.gov and 

deborah.d.mockabee@census.gov. The e-mail subject line must be clearly named “Government Digital 

Deliverables” and must include program, jacket, and print order numbers. 

Contractor must provide 24-hour advance notice for all deliveries to the U.S. Census Bureau, Attn: Quality 

Assurance Processing Section, 1621 Dutch Lane, Bldg. 60F, Jeffersonville, IN 47130. Verification of the number 

of copies that are guaranteed for on-time delivery must be communicated by e-mail to 

npc.inventory.control.and.shipping.list@census.gov. The subject line of each e-mail message must contain the 

words “Shipping Activity Report for Program 735-S, Print Order XXXXX (as applicable).” The message text 

must include:
American Community Survey Brochures and Letters Page 15 of 21

735-S (8/23)

1) Title, 

2) Required delivery date, and 

3) Number of copies guaranteed for on-time delivery. 

When multiple print orders are placed at the same time requiring delivery of multiple items, the title of each item 

shall be listed on a single separate line of the e-mail text. For print orders requiring more than one scheduled 

delivery date (delivery of partial quantities), a separate e-mail message must be provided in advance of each 

individual delivery date.

Complete addresses and quantities will be furnished with each print order.

All expenses incidental to submitting proofs and prior to production samples and furnishing sample copies must 

be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Print order and furnished electronic files will be provided vie email.

Proofs must be delivered to the address provided on the print order. The address will be located within the 

Washington, D.C., Maryland, and Virginia metropolitan area. (It is a home address, and it periodically changes.) 

Mark Proof Package: “PROOFS – URGENT.” All proofs must deliver via traceable means. 

In the event that the contractor needs the proof(s) returned, the contractor will provide a prepaid shipping label 

and envelope.

No definite schedule for pickup of material/placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

 Contractor must complete production and distribution within 19 workdays after notification of availability 

of print order and furnished material.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than three (3) workdays from their receipt and corrections/changes/“O.K.

to Print” will be provided via email. (The first workday after receipt of proofs is day one (1) of the hold 

time.)

 Initial proof and transit times are included in the above specified schedules.

 If revised proofs are required due to author’s alterations, contractor must submit revised proofs within two 

(2) workdays of notification. Proofs will be withheld no more than two (2) workdays from their receipt

and corrections/changes/“O.K. to Print” will be provided via email. (The first workday after receipt of 

proofs is day one (1) of the hold time.)

 When prior to production samples are required, an additional eight (8) workdays will be added to the 

schedule, as specified under “PRIOR TO PRODUCTION SAMPLES.”
American Community Survey Brochures and Letters Page 16 of 21

735-S (8/23)

The contractor must notify the U.S. GPO of the date and time the press sheet inspection and/or binding inspection

can be performed. In order for proper arrangements to be made, notification must be given at least 72 hours prior

to the inspection. Notify the U.S. Government Publishing Office, Quality Control for Published Products (QCPP), 

Washington, D.C. 20401 at (202) 512-0542. Telephone calls will only be accepted between the hours of 8:00 a.m. 

and 2:00 p.m., prevailing Eastern Time, Monday through Friday. NOTE: See contract clauses, paragraph 

14(e)(1), Inspections and Tests of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 

(Rev. 01-18)). When supplies are not ready at the time specified by the contractor for inspection, the Contracting 

Officer may charge to the contractor the additional cost of the inspection.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared 

Support Services Compliance Section via email at compliance@gpo.gov; or via telephone at (202) 512-0520.

Personnel receiving the email or call will be unable to respond to questions of a technical nature or to transfer any 

inquiries.
American Community Survey Brochures and Letters Page 17 of 21

735-S (8/23)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES”

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time.

Travel expenses and per diem to be incurred by the Government for press sheet inspections, binding inspections,

and inspection and quality control monitoring (See “ON-SITE GOVERNMENT REPRESENTATIVES”

specified herein) will be a factor in determining award. This will be based on the following:

 Sending two (2) Government representatives from the Washington, D.C. area and two (2) Government 

representatives from the Jeffersonville, IN area for the press sheet and binding inspections on all orders 

lasting approximately one (1) calendar day each.

 Sending two (2) On-Site Government Coordinators from the Jeffersonville, IN, area for the inspection and 

quality control monitoring on all orders for approximately 15 workdays per print order.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 20

(b) 6

(c) 3

(1) (2)

II. (a) 3 55

(b) 2 4

(c) 9 2,799

III. (a) 55

(b) 2,803
American Community Survey Brochures and Letters Page 18 of 21

735-S (8/23)

THIS PAGE IS INTENTIONALLY BLANK.
American Community Survey Brochures and Letters Page 19 of 21

735-S (8/23)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate, as applicable.

A charge will be allowed for each page of a product, whether printed or blank.

Cost of all required paper must be charged under Item III.,“PAPER.”

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

I. PROOFS AND PRIOR TO PRODUCTION SAMPLES:

(a) Color Content Proofs (Letters)................................................... per trim/page-size unit......$___________

(b) Inkjet G7 Proofs (Brochures) ..................................................... per trim/page-size unit......$ ___________

(c) Prior to Production Samples (Brochures Only)................................................per order......$ ___________

_________________

(Initials)
American Community Survey Brochures and Letters Page 20 of 21

735-S (8/23)

II. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (excluding paper) for the printing, binding, packing, and 

distribution of the product listed in accordance with these specifications.

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(a) Brochures: Printing in two single ink colors,

including varnishing and binding .......................................per product......$___________ $___________

(b) Letters: Printing face only in black ink only,

including binding................................................................per product......$___________ $___________

(c) Letters: Printing face and back in black ink only,

including binding................................................................per product......$___________ $___________

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Brochures – Each trim/page-size leaf.

Letters – Each trim/page-size leaf.

Per 1,000 leaves

(a) Brochures: White Gloss-Coated Text (50-lb.)........................................................................$___________

(b) Letters: White Uncoated Text (50-lb.) ...................................................................................$___________

_________________

(Initials)
American Community Survey Brochures and Letters Page 21 of 21

735-S (8/23)

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated.

Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2.

Electronic signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the 

signature block below may result in the bid being declared non-responsive.

Bidder_____________________________________________________________________________________

 (Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: _________

 (Initials) (Initials)

___________________________________________________________________________________________