Program: 168-S

Title: FAA Safety Briefing

Agency: Department of Transportation (DOT)

Federal Aviation Administration (FAA)

Term: Date of Award, and ending August 31, 2023

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PREPRESS OPERATIONS:

(a) Digital color content proof............................

...............per trim/page size unit................... 48 2.00 96.00 5.00 240.00 2.00 96.00

(b) Digital one-piece composite laminated

halftone proof............per trim/page size unit.. 44 5.00 220.00 10.00 440.00 5.00 220.00

(c) System timework..................per hour.......... 3 50.00 150.00 75.00 225.00 85.00 255.00

II. PRINTING AND BINDING:

(a) Complete Cover:

Printing in four-color process, including

binding................per complete cover............

(1) Makeready and/or Setup 14 544.00 7,616.00 600.00 8,400.00 500.00 7,000.00

(2) Running Per 1,000 copies 190 49.00 9,310.00 48.00 9,120.00 100.00 19,000.00

(b) Saddle-Stitched:

Printing text in four-color process, including

binding.......................per page....................

(1) Makeready and/or Setup 236 48.00 11,328.00 45.00 10,620.00 28.00 6,608.00

(2) Running Per 1,000 copies 5,064 9.50 48,108.00 5.40 27,345.60 10.00 50,640.00

III. PAPER:

Text - Each page-size leaf

Covers - Two page-size leaves will be allowed

for each complete cover.

Per 1,000 leaves

(a) White Gloss-Coated Cover (80-lb.)................. 379 55.44 21,011.76 70.00 26,530.00 - -

(b) White No. 1 Gloss-Coated Text (70-lb.)........... 2,532 23.87 60,438.84 23.40 59,248.80 - -

IV. PACKING AND DISTRIBUTION:

1. Deliveries -

(a) Packing and sealing shipping containers........

.....................per container.......................... 302 2.00 604.00 2.25 679.50 2.00 604.00

(b) Palletizing...............per pallet...................... 14 8.00 112.00 25.00 350.00 20.00 280.00

2. Mailing/Shipping/FAA Copies Prepared for 

Mailing - 

(a) Addressing single copies (self-mailers).........

..............................per 1,000 copies............. 10 20.00 200.00 75.00 750.00 30.00 300.00

(b) Single or multiple copies in Kraft envelope

(up to 20 leaves)............per envelope............ 40,443 1.25 50,553.75 0.40 16,177.20 0.35 14,155.05

(c) Multiple copies over 200 leaves, up to 12-lbs.

in cushioned shipping bags or wrapped in 

shipping bundles (maximum gross weight 

14-lbs.).................per bag/bundle................ 658 2.00 1,316.00 1.15 756.70 1.00 658.00

(d) Quantities over 12 pounds, up to 24 pounds,

wrapped in shipping bundles, or packed in

shipping containers (maximum gross weight

27-lbs.)...............per bundle/container........... 286 2.25 643.50 2.50 715.00 1.50 429.00

(e) Quantities over 24-lbs, up to 36-lbs., packed in

shipping containers (maximum gross weight

40-lbs.)...................per container.................. 572 2.25 1,287.00 3.00 1,716.00 2.00 1,144.00

CONTRACTOR TOTALS $212,994.85 $163,313.80

DISCOUNT 3.00% $6,389.85 1.00% $1,633.14

DISCOUNTED TOTALS $206,605.00 $161,680.66

AWARDED

Due to changes in 

specification, total 

prices will not be shown.

ALCOM PRINTING

Harleysville, PA

MCDONALD & EUDY 

Temple Hills, MD

CURRENT CONTRACTOR

Gray Graphics

Page 1 of 1
Program 168-S Page 1 of 19 

Specifications by CDC

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of 

FAA Safety Briefing

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Transportation (DOT) 

Federal Aviation Administration (FAA) 

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning the Date of Award, and ending 

August 31, 2023, plus up to two (2) optional 12-month extension periods that may be added by the "OPTION TO 

EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.

BID OPENING: Bid should be opened at 11: 00 a.m., prevailing Washington, DC Time, on September 6, 2022 at 

the Government Publishing Office, Washington, DC. (Due to the COVD-19 pandemic, this will NOT be a public 

bid opening.) 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office, Washington, DC, will NOT be open to 

the public. Based on this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other 

method of bid submission will be accepted at this time. The program number and bid opening date must be specified 

in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, contact Cecilia Dominguez Castro on (202) 512-0418 or at 

cdominguezcastro@gpo.gov. 
FAA Safety Briefing Page 2 of 19 

168-S (03/23) 

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

SUBCONTRACTING: Subcontracting is not permitted. 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specification, No. 9 is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes - Level II.

 (b) Finishing (item related) Attributes - Level II.

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S - 2. 

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average type dimension/ 

Electronic media

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic media

P-10. Process Color Match O.K. Proofs

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed three (3) years as a result of, and including, any 

extension added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT 

TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).
FAA Safety Briefing Page 3 of 19 

168-S (03/23) 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to August 31, 2023, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average 

is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2022, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913-01 for Offset and Text will apply to all paper required under this contract. 

2. The applicable index figures for the month of August 2022, will establish the base index.

3. There shall be no price adjustment for the first three (3) production months of the contract. 

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the 

month being considered for adjustment. 

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with 

the following formula:

X – base index x 100 = ____% 

base index
FAA Safety Briefing Page 4 of 19

168-S (03/23)

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item III., “PAPER” in the 

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost 

to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. The Preaward Survey will include a review of all contractor’s personnel involved, along with their 

specific functions.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At 

Government’s option, this may be held via teleconference. Person(s) that the contractor deems necessary for the 

successful implementation of the contract must be in attendance.

ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.
FAA Safety Briefing Page 5 of 19 

168-S (03/23) 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through August 31, 2023 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and the period specified herein. Delivery of items 

or performance of work shall be made only as authorized by orders issued under the clause entitled "ORDERING." 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in 

orders in the amounts or quantities described as "estimated," it shall not constitute the basis for an equitable price 

adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements above the limit on total orders 

under this contract if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued under the "ORDERING" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following – 

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's 

email server as the official time stamp for bid receipt at the specified location. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 
FAA Safety Briefing Page 6 of 19 

168-S (03/23) 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

All contractor billing invoices must be itemized under the line items in the "SCHEDULE OF PRICES."
FAA Safety Briefing Page 7 of 19

168-S (03/23)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of saddle-stitched, separate-covered periodicals requiring such 

operations as electronic prepress, printing in four-color process, binding, packing, and distribution.

TITLE: FAA Safety Briefing.

FREQUENCY OF ORDERS: Approximately 6 orders per year.

QUANTITY: Approximately 10,000 to 27,000 copies per order.

NUMBER OF PAGES: Approximately 28 to 44 text pages (plus cover) per order.

NOTE: A second promotional cover overlaying the normal cover may be required on approximately 3,000 to 8,000 

copies. Individual print orders will list when an additional cover is desired and the number of periodicals to be 

covered. No indicia required on the overlay cover.

TRIM SIZE: 8-1/2 x 11”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform: Macintosh.

Storage Media: Email; FTP.

Software: Adobe Illustrator CS6, Adobe Photoshop CS6, Adobe InDesign CS6, Adobe Acrobat 9.0, 

or later. MS Excel or CSV file.

NOTE: All Government software upgrades (for specified applications) which may occur 

during the term of the contract, must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished/embedded, as applicable.

Contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract.

 Additional

Information: Files will be furnished in native application and/or PDF format. The contractor is required 

to support the following fonts, styles, and point sizes for Adobe Postscript.

Postage and fees paid permit/indicia and distribution MS Excel files will be provided to the contractor via email or 

contractor’s FTP site after award.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award.
FAA Safety Briefing Page 8 of 19 

168-S (03/23) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

individual listed on the print order. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

The contractor shall notify the agency immediately by emailing: James R Williams at James.Williams@faa.gov, 

Thomas Hoffman at thomas.m.hoffmann@faa.gov, Jennifer Caron at jennifer.c.caron@faa.gov, and Jevon Duncan

at jevon.duncan@dot.gov, if there is damage to the electronic file, file corruption, difficulties in image processing, 

and errors discovered during the preflight operations. It is estimated that preflight operations shall take no longer 

than three (3) hours to complete per electronic file.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones are to be 175-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic files, which may 

include color corrections to digital furnished images. It is anticipated that the Government will make all major 

revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy. 

Upon completion of each print order, the contractor must furnish final production native application files (digital 

deliverables, which includes high resolution tiff scans) with the furnished material. The digital deliverables must 

be an exact representation of the final printed product and shall be returned on an ISO 9660 CD-R or DVD-R, in 

jewel cases. The CD-R or DVD-R and jewel case must be clearly labeled with Title, Jacket Number, Program 

Number 168-Sand Print Order Number, as well as a printout of the file directory included in the jewel case). The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. The 

Government will accept PDF files as digital deliverables when furnished by the Government.

PROOFS:

For all orders, one (1) press quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) 

that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, 

and color breaks. Proof will not be used for color match. 

When ordered, one (1) set of digital color content proofs of the complete product, including the promotional overlay 

cover, if ordered. Direct to plate must be used to produce the final product with a minimum resolution of 2400 x 

2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the 

product. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed, 

and folded to the finished size of the product, as applicable. 

When ordered, one (1) set of digital one-piece composite laminated halftone proofs on the actual production stock 

(Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of 2400 x 

2400 dpi. 
FAA Safety Briefing Page 9 of 19 

168-S (03/23) 

At contractor’s option, one (1) set of inkjet proofs that are G7 profiled and use pigment-based inks may be submitted 

in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an option for high 

quality color matching such as Device Links Technology and/or ICC Profiles Technology, and meets or exceeds 

industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future amendments) must be 

utilized. Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 dpi). 

If using a 1-bit tiff, the tiff must be made at a minimum of 2400 dpi. Output must be a minimum of 2400 x 1200 

dpi on a GRACoL or SWOP certified proofing media. Proofs must contain both of the following to be evaluated 

for accuracy: 3-tier color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution target found

on www.gpo.gov/gporestarget.pdf. 

NOTE: At any point during the term of this contract, if a contractor chooses this proof option, prior evaluation and 

approval of this proofing method must be provided by GPO, Quality Control for Published Products, to ensure that 

the final product will be produced in accordance with contract specifications. See instructions at: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qlsamples6f200c30b44a64308413ff00001d133d-3.pdf. Failure to obtain this evaluation and approval may 

be cause for the job to be rejected should the final product not match the proofs for color. 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 

1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process 

color (if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

The Government reserves the right to make changes to all proofs. The Government may require one or more sets 

of revised proofs before rendering an “O.K. to Print.” Author’s Alterations (AA’s) may be required. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications. 

Contractor must not print prior to the receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf. 

All text stock used in each copy must be of a uniform shade. All cover stock must have the grain parallel to the 

spine. 

Cover: White Gloss-Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP code L10. 

Text: White No. 1 Gloss-Coated Text, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A181. 

NOTE: When required, the second overlaying promotional cover will be printed on the cover stock specified above. 

PRINTING: Print cover and text head-to-head in four-color process. Printing will consist of four-color illustrations 

and halftones with type/line matter reversing out to white. Full bleeds. 
FAA Safety Briefing Page 10 of 19 

168-S (03/23) 

After printing, coat the entire surface of Covers 1 and 4 with a gloss aqueous or varnish coating. 

When required, print the promotional overlay cover in four-color process. Covers will have full bleeds and heavy 

ink coverage. After printing, coat the entire surface of Covers 1 and 4 with a gloss aqueous or varnish coating. 

Orders must be printed on a press capable of printing four colors in a single pass through the press (minimum of 

four printing units).

NOTE: GPO Imprint requirement is waived. The GPO imprint must not print on final product. 

MARGINS: Margins will be as indicated on print order or furnished electronic files. Bleed pages are scattered 

throughout. 

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will 

not be allowed. 

When required, the promotional overlay cover will saddle-wire stitch with the periodical.

PACKING: 

Deliveries – Pack suitable in shipping containers not to exceed 45 pounds when fully packed. Pallets are required 

for shipments to GPO only.

Mailing/Shipping/FAA Copies Prepared for Mailing – 

For the FAA copies to be prepared for mailing, the contractor will label and package ONLY (as specified below) 

all mailing copies. The FAA Bulk Mail contractor will pick up the copies prepared for mailing and mail per 

contracted agreement with FAA. These copies are the addresses provided in the furnished MS Excel format from 

the USDOT printing specialist. These copies may be skid or Gaylord packed also.

Single copies, excepting those with a promotional cover and those being sent to foreign destinations, must be mailed 

as self-mailers. 

Insert single copies with promotional cover, single copies being sent to foreign destinations, and multiple copies 

(up to 200 leaves) into Kraft envelopes. 

Multiple copies over 200 leaves up to 12 pounds, in cushioned shipping bags, or wrapped in shipping bundles 

(maximum gross weight 14 pounds). 

Quantities over 12 pounds, up to 24 pounds, must be wrapped in shipping bundles or packed in small shipping 

containers (maximum gross weight 27 pounds). 

Quantities over 24 pounds, up to 36 pounds, must be packed in shipping containers (maximum gross weight 40 

pounds). 

LABELING AND MARKING: 

Deliveries: Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, Rev. 7-15) 

from www.gpo.gov, fill in appropriate blanks, and attach to shipping bags or shipping containers. Label must clearly 

show GPO program number, jacket number, and print order number. 
FAA Safety Briefing Page 11 of 19 

168-S (03/23) 

Mailing/Shipping/FAA Copies Prepared for Mailing: Create and affix a recipient address label to each copy mailed 

as a self-mailer and to each unit of mail packaged in Kraft envelopes, shipping bags, shipping bundles, and shipping 

containers. 

At contractor’s option, addresses may be imaged directly onto the self-mailers only.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

 Quantity Number of 

Ordered Sublots 

500 - 3,200 50 

3,201 - 10,000 80 

10,001 - 35,000 125 

35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent in accordance with the distribution list. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will 

be required to certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of 

Random Copies which can be located on GPO.gov. Copies will be paid for at the running rate offered in the 

contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must be included 

with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: 

Agency Copies – 

• Deliver f.o.b. destination approximately 600 to 700 copies to approximately four to seven addresses within 

the commercial zone of Washington, DC. Inside delivery required. 

• Ship f.o.b. contractor’s city approximately 2,000 to 2,600 copies to addresses nationwide – reimbursable. 
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168-S (03/23) 

• Prepare for mailing the balance of each order (FAA copies prepared for mailing to be picked up by FAA 

Bulk Mail contractor).

GPO Copies – 

• Deliver f.o.b. destination one (1) copy to: BAC (C&I) 1523-01, U.S. Government Publishing Office, 

Federal Depository Library Program, Mail Stop: FDLP, 44 H Street, NW, Loading Dock, Washington, DC 

20401. 

• Deliver f.o.b. destination 10 copies to: BAC (By-Law) 1525-01, Library of Congress, U.S. Serials and 

Government Documents Section, U.S. Anglo Division, 101 Independence Avenue, SE, Stop 4276, 

Washington, DC 20540-4276. (Marked: “Depository File Copies.”). 

• Mail f.o.b. contractor’s city approximately 1,600 copies (subscription copies) nationwide – reimbursable. 

(Contractor is responsible for all costs incurred for transporting copies to the post office.)

• Deliver f.o.b. destination balance copies (subscription copies) to: U.S. Government Publishing Office, 

Public Documents Warehouse, Attn: Subscription Copies, 8660 Cherry Lane, Laurel, MD 20707. 

Complete addresses and quantities will be furnished with the print orders. 

For the FAA copies prepared for mailing, the contractor is to label and package ONLY all mailing copies. The FAA 

Bulk Mail contractor will pick up these copies prepared for mailing and mail per contracted agreement with FAA.

NOTE: Contractor does NOT apply the postage to these copies. 

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a 

single destination are to be sent by reimbursable parcel post or small package carrier, whichever method is most 

economical to the Government, unless otherwise instructed.

All copies mailed (or prepared for mailing) must conform to the appropriate regulations in the U.S. Postal Service 

manuals for “Domestic Mail” or “International Mail” as applicable.

Subscription Copies: When subscription copies (for mailing) are ordered, the contractor will be required to mail 

approximately 1,600 copies per order for Information Dissemination (Superintendent of Documents). The 

contractor must apply the appropriate postage to these subscription copies which may require mailing of single and 

multiple copies to both domestic and foreign destinations. The contractor will be reimbursed for the postage to mail 

these subscription copies by submitting a properly completed postal service certificate of mailing with billing 

invoice. 

The postage for these subscription copies must be separated from other mailings; the postage must be separately 

counted for, have a separate postal receipt, and be listed as a separate item on the invoice for reimbursement. Failure 

to distribute subscription copies according to theses instructions and furnish proper proof thereof may result in nonreimbursement of the postage expense.

The total number of subscription copies (for mailing) ordered may exceed the number of copies requiring mail 

distribution. Any residual subscription copies (subscription quantity remaining after mail fulfillment) shall be 

shipped f.o.b. contractor’s city by suitable means to a single address in the Washington, DC area. Contractors 

outside the Washington, DC commercial zone may be reimbursed for any shipping costs incurred by submitting a 

properly completed commercial shipping (including mailing) receipt with billing invoice. 

The postage class and other mail requirements for subscription copies will be furnished as an excel file. The 

contractor shall contact Simone Silva-Sutton at ssilva-sutton@gpo.gov or (202) 512-2010 ext. 33213 for the 

subscription distribution addresses/labels and the postage class and other mail requirements, prior to the scheduled 

due date, if this information is not otherwise furnished. 
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168-S (03/23)

In accordance with United States Postal Service (USPS) regulations, contractor may be required to run distribution 

files on each order through the National Change of Address (NCOA) service database to verify addresses are NCOA 

certified, as required. All related costs to perform this operation must be included in submitted bid pricing. No 

additional reimbursement will be authorized.

Upon completion of each order, the contractor must notify the ordering agency (on the same day the order 

delivers/ships/mails) via email to the address indicated on the print order. The subject line of the email shall be 

"Distribution Notice for Program 168-S, Print Order XXXXX, Jacket Number XXX-XXX." The notice must 

provide all applicable tracking numbers, delivery/shipping/mailing method, and title of the product. Contractor must 

be able to provide copies of all delivery/shipping/mailing receipts upon agency request.

Upon completion of each order, all furnished material (if applicable), digital deliverables, and one (1) sample copy

must be returned to the address listed under “SCHEDULE.”

All expenses incidental to picking up and returning of furnished materials (if applicable), submitting proofs, and 

furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

All print orders will be furnished via email. Furnished electronic files will be furnished by email or FTP.

When applicable, proofs must be delivered to and picked up from: Department of Transportation, Federal Aviation 

Administration, Attn: AFS-850, FAA Safety Briefing Periodical, 8th Floor, 800 Independence Avenue, SW, 

Washington, DC 20591. (NOTE: Inside delivery to room number required. Room number may change. Contractor 

will be notified if change occurs.)

No definite schedule for placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

• Contractor must complete production and distribution within nine (9) workdays of notification of 

availability of the print order and furnished material.

• No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them.

• Proofs will be withheld no more than two (2) workdays from their receipt at the ordering agency until they 

are made available for pickup. The first workday after receipt of proofs at the ordering agency is day one 

(1) of the hold time.

• All proof and transit time are included in the 9-workday schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destinations specified and the date products ordered for mailing/shipping f.o.b. contractor’s city 

must be delivered to the U.S. Postal Service and/or picked up by small package carrier. 

NOTE: FAA Copies prepared for mailing must be ready for pickup on the same day as the products ordered for 

delivery f.o.b. destination are delivered to the destinations specified. 
FAA Safety Briefing Page 14 of 19 

168-S (03/23) 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Offices of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512.0520. Personnel receiving the 

email or call will be unable to respond to questions of a technical nature or to transfer any inquires.
FAA Safety Briefing Page 15 of 19

168-S (03/23)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year's production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 48

(b) 44

(c) 3

(1) (2)

II. (a) 14 190

(b) 236 5,064

III. (a) 379

(b) 2,532

IV. 1. (a) 302

 (b) 14

2. (a) 10

 (b) 40,443

 (c) 658

 (d) 286

 (e) 572
FAA Safety Briefing Page 16 of 19

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THIS PAGE IS INTENTIONALLY BLANK.
FAA Safety Briefing Page 17 of 19

168-S (03/23)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailing/shipping, and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the “DETERMINATION OF AWARD”) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

A charge will be allowed for each page, whether printed or blank. Unless otherwise specified, no more than three

(3) blank pages shall be permitted at the end of the text.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

Cost of all required paper must be charged under Item III., “PAPER.”

I. PREPRESS OPERATIONS:

(a) Digital color content proof ......................................................... per trim/page size unit......$___________

(b) Digital one-piece composite laminated halftone proof............... per trim/page size unit......$___________

(c) System timework ..............................................................................................per hour......$___________

Electronic prepress operations that cannot be properly classified under any other item shall be charged as 

“System Timework.” Any charge made under “System Timework” must be supported by a statement outlining 

in detail the operation for which payment is claimed. In case of dispute, the contracting officer reserves the 

right to be the final judge as to the operations and/or number of hours chargeable under Item I.(c).

II. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including PDF soft proof, and excluding paper) for the complete printing, and binding of the product 

listed in accordance with these specifications.

NOTE: When ordered, the cost of the promotional overlay cover is to be charged under line item II.(a). A 

second makeready charge will be allowed for the promotional cover. Contractor will be allowed to charge for 

the running for only those copies that have the promotional cover.

__________ 

 (Initials)
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168-S (03/23) 

Makeready Running Per 

and/or Setup 1,000 copies 

(1) (2) 

(a) Complete Cover: 

Printing in four-color process,

including binding ............................................. per complete cover ...... $____________ $____________ 

(b) Saddle-Stitched: 

Printing text in four-color process,

including binding .............................................................. per page ...... $___________ $___________ 

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the products ordered. The 

cost of any paper required for makeready or running spoilage must be included in the prices offered. 

Computation of the net number of leaves will be based on the following: 

Text – Each page-size leaf.

Covers – Two page-size leaves will be allowed for each complete cover. 

 Per 1,000 leaves

(a) White Gloss-Coated Cover (80-lb.) ....................................................................................... $___________ 

(b) White No. 1 Gloss-Coated Text (70-lb.) ............................................................................... $___________ 

IV. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of packing; Kraft envelopes, shipping bags, shipping bundles, and shipping containers; all necessary 

wrapping and packing materials; labeling and marking; NCOA; and distribution, in accordance with these 

specifications.

1. Deliveries – 

(a) Packing and sealing shipping containers ............................................ per container ...... $___________ 

(b) Palletizing ................................................................................................. per pallet ...... $___________ 

2. Mailing/Shipping/FAA Copies Prepared for Mailing – 

(a) Addressing single copies (self-mailers) ......................................... per 1,000 copies ...... $___________ 

(b) Single or multiple copies in Kraft envelope (up to 200 leaves) ........... per envelope ...... $___________ 

(c) Multiple copies over 200 leaves, up to 12 pounds,

 in cushioned shipping bags, or wrapped in shipping bundles 

 (maximum gross weight 14 pounds) ................................................ per bag/bundle ...... $___________ 

 

(d) Quantities over 12 pounds, up to 24 pounds, 

 wrapped in shipping bundles, or packed in 

 shipping containers (maximum gross weight 27 pounds) ....... per bundle/container ...... $___________ 

(e) Quantities over 24 pounds, up to 36 pounds, packed in 

 shipping containers (maximum gross weight 40 pounds) ................... per container ...... $___________ 

__________ 

 (Initials)
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168-S (03/23)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in 

the expiration of the bid before award.

BIDDER’S NAME AND SIGNATURE: Unless a specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy 

of all pages in "SECTION 4. – SCHEDULE OF PRICES," including initialing/signing where indicated. Valid 

electronic signatures will be accepted per the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the Bid being declared non-responsive.

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________ 

 (Email) (Fax Number)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

 (Initials) (Initials)