PROGRAM: 343-S

TITLE: GAO Business CardsAGENCY: U.S. Government Accountability Office

TERM: September 1, 2017 thru August 31, 2018

BASIS OF

AWARD UNIT RATE COST UNIT R

I. COMPLETE PRODUCT:

(a) Per Name . . . per 100 cards----------------------- 330 15.00 4,950.00 (b) Per Name . . . per 250 cards----------------------- 110 16.00 1,760.00 

CONTRACTOR TOTALS $6,710.00 

DISCOUNT 1.00% $67.10 

DISCOUNTED TOTALS $6,642.90 

ACCURATE WORD, LLC

White Plains, MD

ACC

W

CURR

( A W A R D E D )
Program 343-S Page 1 of 10 

Specifications by LDG 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

GAO Business Cards 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Government Accountability Office 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning September 1, 2017 and ending 

August 31, 2018, plus up to four (4) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on August 18, 

2017. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: PPSGB, 732 North Capitol Street, NW, 

Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date 

must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO 

Publication 310.2, as revised June 2001. Hand delivered bids are to be taken to: GPO Bookstore, 710 North 

Capitol Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC 

time, Monday through Friday. Contractor is to follow the instructions in the bid submission/opening area. If 

further instruction or assistance is required, call (202) 512-0526. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within a 100-mile radius of zero milestone Washington, DC. 

Any bidder intending to use production facilities outside of this area should furnish information with the bid 

which will, on its face, demonstrate ability to meet the schedule requirements. The determination by the 

Government of the acceptability of this information in no way relieves the successful bidder of the responsibility 

for compliance with these schedule requirements. 

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding. 

Abstracts of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=DC. 

For information of a technical nature, contact Linda Giacomo at lgiacomo@gpo.gov or (202) 512-0307. 
GAO Business Cards Page 2 of 10 

343-S (8/18) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications – 

Product Quality Levels: 

 (a) Printing Attributes (page related) – Level III. 

 (b) Finishing Attributes (item related) – Level III. 

 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Electronic Confirmation/ 

 Average Type Dimension/Camera Copy 

P-9. Solid and Screen Tint Color Match Pantone Matching System 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of this contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
GAO Business Cards Page 3 of 10 

343-S (8/18) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from September 1, 2017 to August 31, 2018, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2017, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. (At the 

option of the Government, the postaward conference may be conducted via teleconference.) 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, 

will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from September 1, 2017 through August 31, 2018, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 
GAO Business Cards Page 4 of 10 

343-S (8/18) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/ delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the fastest method of receiving payment. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: http://www.gpo.gov/finance/index.htm. 
GAO Business Cards Page 5 of 10 

343-S (8/18) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of raised image business cards (thermography) requiring such 

operations as maintaining an online ordering system, composition, printing, binding, packing, and distribution. 

Orders will be placed via the contractor’s web-based online ordering system. (See ONLINE ORDERING.) 

TITLE: GAO Business Cards.

FREQUENCY OF ORDERS: Approximately 40 to 100 orders per year. 

Approximately one to 30 individual names will be required per order. 

QUANTITY: 100 or 250 cards per name. 

NUMBER OF PAGES: Face only. 

TRIM SIZE: 3-1/2 x 2”. 

GOVERNMENT TO FURNISH: Camera copy consisting of fine line departmental logo and text/line matter to 

be reproduced at various focuses. (Contractor to hold copy for reuse through contract term.) 

Copy for individual names, titles/positions, addresses, and/or contact information will be furnished via the 

contractor’s online ordering system. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried on copy, 

must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

ONLINE ORDERING: The contractor must provide a web-based online ordering system with the following 

capabilities – 

1) The contractor’s ordering system must contain an individual template for the business card, as specified in 

this contract, and must allow for each employee’s information to be stored and retrieved by email address 

and password for future orders. 

2) The contractor’s ordering system must provide a fillable form specifically designed to accept data and 

place an order request as a one-step process. 

3) Placement of an order request must result in the immediate generation of an online proof. After the proof 

is approved, an email must be generated by the online ordering system to the ordering agency point of 

contact. (Email address will be provided after award.) 

The actual order will not be considered “placed” until a print order is received from the ordering agency. 

REPORTS: The contractor must generate and submit a monthly report to the ordering agency. The report shall 

contain: the date orders were placed; names of persons placing the order; total number of orders placed; 

confirmation code; and billing information. 

COMPOSITION: Contractor will be required to set type for individual names, titles/positions, addresses, and/or 

contact information. (Typefaces to be used will be established after award.) 
GAO Business Cards Page 6 of 10 

343-S (8/18) 

PROOFS: Proof will consist of an immediate online proof of the order request. (See ONLINE ORDERING.) 

One (1) online proof will be required for each individual name ordered. 

Proof shall show all line matter set in the format requested and show position of departmental logo. The 

Government will be responsible for performing all necessary proofreading to insure that proof is free from 

typographical errors. The contractor will be responsible for proofreading to insure that printed copies conform 

with the online copy submitted. 

 

The contractor must not print prior to receipt of an “O.K. to Print” and a print order from the ordering agency. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated 

March 2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

White Index, basis weight: 110 lbs. per 500 sheets, 25-1/2” x 30-1/2”, equal to JCP Code K10. 

PRINTING: Print face only in a single ink color – Pantone 286. 

Printed image must be raised using the thermographic printing process. 

Printing consists of text matter and departmental logo. 

GPO imprint is waived and must not print on finished product. 

MARGINS: Margins will be as indicated on print order or furnished copy. 

BINDING: Trim four sides. 

PACKING: Box individual names in units of 100 or 250 cards – as specified. Affix a copy of the card to the end 

panel of each box for identification. Contractor must include a copy of the print order with each box of cards. 

Insert box(es) into cushioned shipping bags or shipping containers – at contractor’s option. 

Individual boxes, cushioned shipping bags, and shipping containers must be of sufficient strength and durability 

which will guarantee that the product will not be damaged and the package will not open nor split during delivery. 

LABELING AND MARKING: Contractor to download GPO Form 905 (Rev. 7-15) – Labeling and Marking 

Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance 

random copies to test for compliance against the specifications. The print order will indicate the number required, 

if any. When ordered, the contractor must divide the entire order into equal sublots and select a copy from a 

different general area of each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. 

Copies will be paid for at the running rate offered in the contractor’s bid, and their cost will not be a consideration 

for award. A copy of the print order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of 

Mailing, identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence 

of mailing. 
GAO Business Cards Page 7 of 10 

343-S (8/18) 

DISTRIBUTION: Deliver f.o.b. destination to: GAO, 4th Street Loading Dock, 441 G Street, NW, Washington, 

DC 20548-0001. (Delivery must be made by traceable means.) 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice 

for Program 343-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery method, and title of publication. Contractor must be able to provide copies of all 

delivery receipts upon agency request. 

Upon completion of contract, all furnished material must be returned to: GAO, Room 1127, 441 G Street, NW, 

Washington, DC 20548-0001. 

All expenses incidental to picking up and returning material, maintaining online ordering system, submitting 

proofs, and furnishing sample copies must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Contractor will be notified via telephone or email that a print order is being furnished. Print order will be 

furnished to the contractor via fax or email. 

If print order is not received within one (1) hour after notification, contractor must notify ordering agency and 

request the print order be resent. 

No definite schedule for placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

Contractor must complete production and distribution within three (3) workdays after notification of availability 

of print order. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination(s) specified. 

Unscheduled material such as shipping instructions, delivery lists, labels, etc., will be furnished with each order or 

shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of 

any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared 

Support Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via 

facsimile at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions 

of a technical nature or to transfer any inquiries. 

 
GAO Business Cards Page 8 of 10 

343-S (8/18) 

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. (a) 330 

(b) 110 
GAO Business Cards Page 9 of 10 

343-S (8/18) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the thermographic printing and boxing of business cards, in accordance with these 

specifications, and shall include the cost of maintaining online ordering system, composition, generation of 

online proofs, generation of reports, and stock/paper for the complete production and distribution of the 

product listed in accordance with these specifications. 

(a) Per Name ................................................................................................... per 100 cards ...... $___________ 

(b) Per Name ................................................................................................... per 250 cards ...... $___________ 

_________________ 

(Initials) 

 Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
GAO Business Cards Page 10 of 10 

343-S (8/18) 

My production facilities are located within the assumed area of production ...................... ________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government furnished material .... __________________________________ 

 a. Number of hours from acceptance of print order 

to pickup of Government furnished material ........................................................................... ____________ 

 b. Number of hours from pickup of Government furnished material 

to delivery at contractor’s plant ............................................................................................... ____________ 

2. Proposed carrier(s) for delivery of completed product .... ___________________________________________ 

 a. Number of hours from notification to carrier to pickup of completed product ....................... ____________ 

 b. Number of hours from pickup of completed product to delivery at destination ..................... ____________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder ____________________________________________________________________________________ 

 __________________________________________________________________________________________ 

(City – State) 

By _______________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 __________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number)