Jacket: 417-987

Title: Sharp Jr. Soldiers Pop-up Display

Agency: ARMY / DLAD

Bid Opening: November 8, 2021 at 11:00am

Bid Terms Discounted Total QTY. Comments

$198,500.00 0.0% 0 days $198,500.00 600 Couldn't meet delivery date

$198,500.00 0.0% 0 days $198,500.00 400 Withdrew Bid.

$198,500.00 0.0% 0 days $198,500.00 221

$198,500.00 10.0% 30 days $178,650.00 162 Couldn't meet delivery date

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Gallant, Inc.

Contractor Name

USA Promo Solutions, LLC

V.N.Products, Inc.

Exhib-It Tradeshow Marketing Experts
 

Specifications by SG Jacket 417-987R1

Page 1 of 6 ARMY/DLAD Req. 1-085631K

Reviewed by RM

BID OPENING: Bids shall be opened at 11:00 AM., prevailing Eastern Standard Time (EST), on November 8, 2021 

by the U.S. Government Publishing Office, in Washington, DC 20401. Due to the COVID-19 pandemic, this will NOT 

be a public bid opening.

BID SUBMISSION: NOTE: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

vendors MUST submit e-mail bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission will 

be accepted at this time.

The Jacket Number 417-987 and bid opening date must be specified in the subject line of the e-mailed bid submission. 

Bids received after 11:00 AM EST on the bid opening date specified above will not be considered for award.

R1 – Schedule, Quantity, and Geographical Restriction.

For information regarding the solicitation requirements prior to award please email at sgaumer@gpo.gov. For contract 

administration after award, contact APS DC at 202-512-0307.

Additional e-mailed Bid Submission Provisions: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the e-mailed bid 

including, but not limited to, the following—

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

(2) The vendor’s email provider may have different size limitations for sending e-mail, however vendors are advised 

not to exceed GPO’s stated limit. 

(3) Illegibility of bid.

(4) When the email bid is received by GPO it will remain unopened until the specified bid opening time. Government 

personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the prevailing time (specified 

as the local time zone) and the exact time that the e-mail is received by GPO’s email server as the official time stamp 

for bid receipt at the specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

SUBCONTRACTING: The contractor may make contracts for the furnishing of all or any part of the

supplies or work specified. Accordingly, Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO

Publication 310.2, effective December 1, 1987 (Rev. 01-18), does not apply to this procurement.

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the

manufacture of the product(s) ordered under this contract must be located within the continental United

States.

PRODUCT: Pop-Up Floor Standing Display Package

TITLE: Jr. Soldiers (Field) Suicide Pop-up Display

QUANTITY: 221

FIXED PRICE-INDEFINITE QUANTITY CONTRACT FOR Pop-Up Floor Standing Display packages

AWARD WILL BE BASED ON THE LARGEST QUANTITY OF (3D Pop-Up Floor Standing Display package) FOR 

($198,500.00). POTENTIAL VENDORS MUST SUBMIT THE FIXED PRICE OF ($198,500.00) PLUS THE 
Page 2 of 6 Jacket 417-987R1

QUANTITY THEY WILL PRODUCE FOR THE FIXED PRICE. IN THE EVENT OF A TIE QUANTITY, THE 

AWARD WILL BE DETERMINED BY THE OVERALL LOWEST DISCOUNTED COST. ADDITIONALLY, A 

COST MUST BE SUBMITTED FOR EACH ADDITIONAL (each) COPIES.

Each package consists of a display inserted into carry bag and placed in oval case (Item 1), and 6 Custom Full-Color

Panels (Items 2 thru 7).

Item 1: Display with bag and hard case.

Item 2: Panel F (main panel).

Item 3: Panel A

Item 4: Panel C1

Item 5: Panel C2

Item 6: Panel C3

Item 7: Panel C4

To be considered for award, bidders must send the same day notified of pending award a specification sheet,

photo, or web link that clearly shows how the product offered (3D Pop-Up Floor Standing Display)

complies with the features below. Government to approve/disapprove within 1 workday from receipt.

PAGES: Face only.

TRIM SIZE: 

Item 1: 90-1/2W x 11D x 90-1/2"H

Item 2: 54.74" W x 54.74" H

Item 3 thru 7: 27.376" W x 27.376" H.

GOVERNMENT TO FURNISH: Contractor to receive. Via email/contractor’s FTP site after award.

One (1) Purchase order.

One (1) PDF file. Contractor to extend bleed as necessary. Contractor to size files as indicated under “Trim size”.

One (1) PDF file to follow for each panel position in the display (see attached).

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, fill 

appropriate blanks, and attach to shipping containers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," 

necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the contract 

administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and define

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

PROOFS: E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO 

RECEIVING AN "OK TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit one 

"Press Quality" PDF "soft" proof (for content only) using the same Raster Image Processor (RIP) that will be 

used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color 

breaks. Proof will not be used for color match. NOTE: Contractor MUST submit a PDF proof of each Item 

and an additional PDF proof of all Items installed in the display. 

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the 

Agency at karen.j.rodriguez.civ@army.mil AND lewonnie.e.belcher.civ@army.mil. Contractor must call 

GPO Contract Compliance Section at (202) 512-0520 immediately upon E-Mailing proofs and immediately 

upon receiving the returned proofs (or OK E-Mail) back from the Department. Proofs will be withheld not 
Page 3 of 6 Jacket 417-987R1

more than (1) workday from receipt at the Department to receipt in the contractor's plant.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

Material (Items 2 thru 7): 12oz Stretch-Poly Fabric. MUST be fire Retardant Fabric, durable, wrinkle-resistant and 

machine washable.

Display (Item 1): Collapsible light weight aluminum frame, and spring connectors to help frame to snap

open. Padded canvas/nylon carrying case, and lockable hard case with wheels for easy transportation.

PRINTING:

All the requirements of these specifications apply equally to all items unless otherwise indicated herein.

DYE SUB PRINTING REQUIRED.

The product will be produced via inkjet wide-format digital printing provided that Quality Level III

standards are maintained. Final output must be wet ink, pigment-based. Dry ink/toner printing is not

acceptable. Output must be at a minimum resolution of 720 x 720 dpi plus a RIP that provides an option for

high quality color matching such as Device Links Technology and/or ICC Profiles.

PRODUCT: 3D Pop-Up Floor Standing Display (Item 1) w/ 6 Custom Full-Color Panels installed (Items 2

thru 7). Frame collapsed and inserted into padded nylon/canvas bag and placed in oval hard case.

PRINTING (Items 2 thru 7): print face only with type/rule matter, illustrations, screen tints, images, and

solids in 4-color process plus some type reversing out to appear white; bleeds all sides. Must use UV ink.

Note: All Items must have suitable finish (loop fasteners, double side tape ...etc.), and include all necessary

hardware for setup, and lockable hard carrying case (Oval Shape) with wheels included for easy transport.

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective

December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is

EXTENDED from 120 days to five calendar years from the date the check is tendered as final payment. All

other provisions remain the same.

INK: 4-Color Process.

MARGINS:

Inadequate gripper.

Follow furnished electronic file. 

PACKING:

Package with suitable packing material and use suitable carton to prevent from damage during shipping.

Pack suitably per shipping container.

LABELING AND MARKING (package and/or container label): Reproduce shipping container label from furnished 

repro, fill in appropriate blanks and attach to shipping containers.

NOTE: MARK ALL CARTONS WITH THE FOLLOWING INFORMATION:

JOB TITLE: Jr. Soldiers (Field) Suicide Pop-up Display

REQUISITION: 1-085631K

JACKET NO.: 417-987

QUANTITY: 221

NUMBER OF BOXES: EX. Box 1 of 4, Box 2 of 4...

Cartons must be labeled correctly. Mislabeled cartons will be returned for correction at the contractor’s expense.
Page 4 of 6 Jacket 417-987R1

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels: 

(a) Printing Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity OK’d Proofs/Electronic Media

P-10. Process Color Match Furnished electronic files

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production.

DISTRIBUTION: Deliver f.o.b. destination.

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to

karen.j.rodriguez.civ@army.mil. The subject line of this message shall be "Distribution Notice for Jacket 417-987, 

Requisition 1-085631K". The notice must provide all applicable tracking numbers, shipping method, and Title. 

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

Deliver 221 Pop-Up Floor Standing Display packages via traceable means to: Ironmark Warehouse, 9015

Junction Drive, Suite 1, Annapolis Junction, MD 20701. ATTN: Brandon Jacobs (888-775-1948).

Reference: Jr. Soldiers (Field) Suicide Pop-up Display.

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be borne by the 

contractor.

SCHEDULE: The purchase order and GFM will be available via e-mail or contractor's FTP site on November 10, 2021.

MUST Deliver complete by December 30, 2021.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. Submit 

proofs as soon as the contractor deems necessary in order to comply with the shipping schedule. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance with 

these specifications. In addition, a price must be submitted for each additional (1) copy. The price for additional 

quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for 

determination of award.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the low contractor may be required to provide one or more 

of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 
Page 5 of 6 Jacket 417-987R1

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by 

the Government. Failure to provide the requested information in a timely manner may result in the Contracting Officer 

not having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid
Page 6 of 6 Jacket 417-987R1

JACKET NUMBER BID PRICE: QUANTITY: ADDITIONAL/EACH

Jacket 417-987 R1: $198,500.00 ________________ $____________________

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

within _________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in 

exact accordance with specifications.

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one copy. 

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

 

 Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________

(Initials) (Initials)