PROGRAM 2711-S TERM: 03/01/2014 TO 02/28/15

TITLE: LIBRARY BOOK BINDING

HOUCHEN BINDERY HF GROUP

ITEM NO. DESCRIPTION * BASIS OF ***

* AWARD * Utica, NE * North Manchester, IN * P

* * UNIT RATE COST * UNIT RATE COST * 

I. LIBRARY BINDING: * * $0.00 * $0.00 * 

 (a) Binding Volumes...................................................per volume.......... * 1150 * $10.95 $12,592.50 * $25.00 $28,750.00 * 

CONTRACTOR TOTALS * * $12,592.50 * $28,750.00 * 

DISCOUNT * * 0.00% $0.00 * 0.00% $0.00 * 

DISCOUNTED TOTALS * * $12,592.50 * $28,750.00 * 

AWARDED

Page 1 of 1
Program 2711-S (02/15) 

Page 1 of 10 

Specifications by: JAR 

Reviewed by: KJC 

U. S. GOVERNMENT PRINTING OFFICE 

Dallas, TX 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Library Bookbinding 

as requisitioned from the U. S. Government Printing Office (GPO) by the 

Department of the Army 

Single Award 

CONTRACT TERM: The term of this contract is for the period beginning March 1, 2014 and ending February 28, 2015, 

plus up to four (4) optional 12-month extension periods that may be added in accordance with the “Option to Extend the 

Contract Term” clause in the contract. 

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Dallas, TX time, on February 27, 2014 

BIDDERS, PLEASE NOTE: Minor changes are scattered throughout, all bidders are cautioned to familiarize themselves 

with all provisions of these specifications before bidding. 

BID SUBMISSION: Submit bid in preaddressed envelope furnished with solicitation, or send to: U.S. Government 

Printing Office, Dallas Regional Procurement Office, 1100 Commerce Street, Room 731, Dallas, TX 75242. Facsimile 

bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to GPO, FAX No. (214)767-

4101. The Program number and bid opening date and time must be specified with the bid. Refer to Facsimile Bids in 

Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised June 2001. 

Abstracts of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=Dallas 

Questions concerning this contract should be directed to Julia Russ, telephone (214) 767-0451, ext.7 (No collect calls) or 

email jruss@gpo.gov. 
Library Bookbinding Page 2 of 10 

2711-S (02/15) 

SECTION 1. – GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to GPO Contract 

Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)) and Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979, (Rev. 8-02)). 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

 (b) Finishing (item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract expires. If 

the Government exercises this option, the extended contract shall be considered to include this clause, except, the total 

duration of the contract may not exceed (5) years as a result of, and including, any extension(s) added under this clause. 

Further extension may be negotiated under the "Extension of Contract Term" clause. See also "Economic Price 

Adjustment" for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from this 

solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in accordance with the 

provisions of this clause, provided that, in no event will prices be revised to exceed the maximum permissible under any 

law existing as of the date of the contract or as may be hereafter promulgated. 

Price adjustment period: For the purpose of this clause, the program years shall comply with the Contract Term clause. 

There shall be no price adjustment for orders placed during the first program year of this contract. 

Price adjustment: The prices shall be adjusted on the basis of the "Consumer Price Index For All Urban Consumers - 

Commodities Less Food, Seasonally Adjusted," published monthly in the CPI Detailed Report by the Department of 

Labor, Bureau of Labor Statistics, in the following manner: 

 (1) The contract price of orders placed during the adjusted period (excluding reimbursable postage or transportation 

costs) shall be adjusted by the percentage increase or decrease in the average, seasonally adjusted Consumer Price Index 

For All Urban Consumers - Commodities Less Food (seasonally adjusted) as follows: An index shall be calculated by 

averaging the 12 seasonally adjusted months ending 3 months prior to the expiration of the first period of the contract. 

This average is then compared with the average index for the 12-month period ending 3 months prior to the beginning of 

the contract, called the base index. The percentage increase or decrease by comparing these two indexes shall be applied 

to the contractor's invoices for orders placed during the price adjustment period. 

(2) The Government will notify the contractor in writing of the percentage increase or decrease to be applied to any 

invoices to be submitted for orders subject to price adjustment in accordance with this clause. Such percentage will be 

determined from the published index as set forth above. The contractor shall apply the percentage increase or decrease 

against the total price of the invoice less reimbursable postage or transportation costs. Any applicable discounts will be 

calculated on the basis of the invoice price as adjusted. 
Library Bookbinding Page 3 of 10 

2711-S (02/15) 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. 

Orders may be issued under the contract from March 1, 2014 through February 28, 2015 plus for such additional periods 

as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The 

contract shall control in the event of conflict with any print order. A print order shall be "issued" for purposes of the 

contract, when it is either deposited in the U.S. Postal Service mail or otherwise furnished to the contractor in 

conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. Shipment/delivery 

of items or performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

"Ordering". The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in orders 

in the amounts or quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment 

under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth which 

are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders 

under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 
Library Bookbinding Page 4 of 10 

2711-S (02/15) 

QUANTITIES: This contract is for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled "Ordering". 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise 

provided in this contract, if the Government's requirements for the items set forth herein do not result in orders in the 

amounts or quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment under this 

contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, and pursuant to the section entitled "DETERMINATION OF 

AWARD AND PLACEMENT OF WORK," the low contractor and each successive low contractor shall furnish to the 

Government all items set forth herein which are called for by print orders issued in accordance with the "Ordering" clause 

of this contract, except when the shipping/delivery schedule cannot be met. 

PAYMENT: Submit all vouchers to: Comptroller, Stop FMCE, Office of Financial Management, U.S. Government 

Printing Office, Washington, DC 20401. 
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2711-S (02/15) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of library binding requiring such operations as binding various sizes of 

magazines into volumes and rebinding of volumes. 

TITLE: Library Bookbinding 

FREQUENCY OF ORDERS: Approximately 20 orders per year 

QUANTITY: Approximately 100 to 2,000 volumes per order with an average of 80 volumes per order. Most volumes will 

consist of 6 magazines with a maximum thickness of 2” per volume. Height of volumes will vary from 7 to 12” with most 

volumes being 11” or less. 

GOVERNMENT TO FURNISH: Print orders, magazines, journals, and on occasion, volumes to be rebound. Samples of 

lettering on spine. 

GPO Form 905 Labeling and Marking Specifications. 

INSPECTION OF VOLUMES: All bookbinding under this contract must be compatible with the bound books filed in the 

Fort Sam Houston Libraries. Prospective bidders may examine volumes on file in each respective library by contacting 

the following people: Anna M. Rodriguez (210-916-1119), BAMC, Medical Library, Rm.330-19, 3851 Roger Brook 

Drive, Bldg. 3600 Fort Sam Houston, TX 78234-6209; Julie Schlein or Cindy Garcia (210-221-6900), AMEDDC & 

STIMSON, Stimson Library, BLDG. 2840, Fort Sam Houston, TX 78234-5000; or Gerri Trumbro (210-916-4559), 

USAISR Library Branch, 3400 Rawley Chambers, Bldg. 3611 Fort Sam Houston, TX 78234-6315. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to Furnish”, 

necessary to produce the products in accordance with these specifications. The successful contractor must furnish a 

sample book of binding material showing colors available. 

The following material and processing methods will be required. 

Examination: All volumes shall be carefully examined before being taken apart to detect any peculiarities of the paper or 

construction in order to determine the most suitable method of binding or the necessity of special handling or a 

determination that library binding is inadvisable. All issues shall be carefully checked, issue by issue, page by page, and 

collated for proper sequence pagination in accordance with the department's arrangement, title page, index, inserts and 

supplements. Incompleteness or defects shall be reported promptly to the departmental library. The contractor will remove 

all covers and advertising material (pages which contain only advertising on the face and back of the same sheet) from the 

medical journals to be bound. 

Mending: All tears shall be mended with permanent mending tape. Margins shall be pieced out with bond paper, highgrade book paper of suitable weight or their equivalent. No volume that is torn or otherwise imperfect shall be pre-bound. 

Preparation for Sewing: Inserts and folded sheets shall be set out with strips of bond paper or cambric cloth. Volumes to 

be rebound and periodicals that are unsuited for oversewing or side stitching shall he prepared and reinforced, if 

necessary, for sewing through their folded sections. 

Removing Backs: For the volumes that are to be oversewn, where the margins allow, folds on the back shall be removed 

so as to leave all the back margin that is possible. Periodicals that come wire stitched in bulky saddle style and that have 

excessively narrow margins shall he prepared for oversewing by being slit with a knife by hand or machine instead of 

being sanded or cut off. 
Library Bookbinding Page 6 of 10 

2711-S (02/15) 

Dividing into Sections: Volumes that are to be oversewn shall be divided into uniform sections. Each section will not 

exceed 0.055 inches in thickness except those of flexible, poly paper that may be in thicker sections not to exceed 0.065 

inches each. The original folded sections of volumes may be used unless they exceed the thickness provided above. 

Sewing: Volumes having proper inner margins and suitable paper shall be sewed with thread by the oversewing method, 

either by machine or hand. If sewed by machine, all sections shall be pasted. As many needles shall be used as possible, 

providing that this does not bring the sewing closer to the head and tail of the book less than 1/4" after trimming. Volumes 

1⁄2” or less in thickness may be side sewed. Stitches shall be approximately 1⁄2” apart and must come to no more than 1⁄2” 

from the top and bottom of the volume, and the sewing shall not exceed more than 5/32” in from the binding edge, 

provided that the sewing does not infringe on the print. 

Thread: When used for machine oversewing, thread shall be at least equal to Federal Specification V-T 276 for cotton 

thread and V-T 295 for nylon thread. Thread for hand oversewing shall be of linen, cotton, or nylon. Thread for books that 

are side sewn by machine shall be at least equal to cotton thread number 14-4 cord. 

End Papers: All end papers shall be fabricated into a unit with the grain of the end paper running lengthwise. End papers 

consist of three leaf, single reinforcement, invisible joint with the inward flyleaf not pasted to the middle leaf. 

Reinforcing fabric for the end papers shall be standard 80 x 80 thread count print cloth construction, prorated to 39 inches, 

4.00 yards per pound, and shall be adhered to the paper so attempts to remove it will result in fiber tear. The construction 

of end papers shall be such that the sewing will go through the reinforcing fabric the same as through the sections of the 

book and the end paper with the reinforcing fabric will be folded and tipped so as to hinge from the binding edge. The 

adhesion in the fold shall be such that attempts to seperate it will cause a fabric tear. 

Trimming: When the volumes are trimmed, the trimming shall be as slight as possible. Periodicals shall be trimmed to 

sample or recorded sizes where possible; otherwise, as slightly as possible. Trimmed edges shall be square, clean, and 

smooth. 

Gluing: Backs of volumes shall be glued prior to rounding and backing with a flexible water based adhesive. 

Rounding: All volumes in excess of 1⁄4” thick shall be well rounded and backed without splitting individual sections, and 

the fore edge and back shall assume and retain a concave and convex shape. The joint size shall be uniform and equal to 

the board thickness on both sides. 

Back Lining: Backs of volumes shall be lined with back lining material extending to within 1⁄2” of head and tail of 

volumes and onto each end paper at least 1-1/4" or, if the end leaf reinforcing fabric extends on to the board 1-1/4", the 

back lining need not extend on to the covers more than 3⁄4”. All volumes over 2-1/2” in thickness or of excessive weight 

shall be reinforced with an additional layer of material of 60 pounds or heavier Kraft paper covering only the spine. The 

back lining material shall adhere smoothly and completely along the spine, joints, and endpaper surfaces. The back lining 

material shall adhere so that attempts at removal after a 24-hour cure period will result in a destruction of the bonded 

surfaces. 

Back lining materials shall he cotton, thoroughly cleaned, free from waste and may be napped on one side. The weight of 

the fabric shall not be less than 4 ounces per square yard. The thread count per inch shall not be less than 45 in the warp 

and 38 in the filling. The breaking strength (by the strip method) shall not be less than 42 pounds per inch for the warp 

and 53.5 pounds per inch in the filling. 

Inlays: Inlays shall be used to assure spine rigidity and smoothness and shall be securely attached to the inside of the 

backbone of the cover. The inlay shall be the same width as the back of the volume and the same height as the cover 

boards. Inlays shall be of flexible board, and the grain shall run parallel to the binding edge. The inlay shall be of a 

thickness appropriate to the thickness of the cover boards, but not less than 0.12 inches and no thicker than 0.030 inches 

thick. 
Library Bookbinding Page 7 of 10 

2711-S (02/15) 

Boards: Boards shall be cut squarely and smoothly. The thickness of the board shall he adapted to the size and weight of 

the volume bound and shall be between 0.060 and 0.125 inches. 

The board and inlay shall be glued to the cover material and the cover material shall be uniformly turned in at least 5/8” 

on all sides. 

Covers: Cover material shall be of fabric impregnated with pyroxylin or other non-migratory resinous material with the 

exception that single-filled enameling duck may be used in place of double-filled enameling duck in the manufacture of 

Group F Buckram. Alternative cover materials, including nonwoven materials, used alone or in conjunction with 

reinforcing materials, may be substituted for Group F Buckram provided they meet or exceed the performance of volumes 

bound with Group F Pyroxylin-impregnated Buckram. 

Lettering: Lettering shall be sharp, clean, legible, and sufficiently impressed to insure adhesion to the cover and legibility 

for the life of the binding. Letters and numbers must be printed on the spine of the volumes using colored foils and/or 

inks and will include volume identification, date and occasionally an author's name. The type size, style, typefaces, color, 

and number of type lines and a sample of the type will be furnished with each print order. The type used must match 

exactly the sample furnished. 

Casing-in: Volumes shall be cased in squarely with tight and secure joints so that bonded areas cannot be separated 

without damage to the bonded surfaces. 

End papers shall tightly adhere to the cover boards and the turned in cover material and shall be free of wrinkles, bubbles, 

or looseness of any kind. 

Adhesives: Adhesives used in all processing shall be capable of forming a permanent bond between the surfaces to be 

joined and shall be of such quality that the bonded area cannot be separated without damage to the bonded surfaces. 

PACKING: Pack in shipping containers not to exceed 45 pounds when fully packed. 

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks and 

attach to shipping containers. Contractor must reproduce furnished forms and labels as needed. 
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2711-S (02/15) 

DISTRIBUTION: Deliver f.o.b. destination to one of the addresses listed below as specified on each print order. 

(a) Anna M. Rodriguez (210-916-1119), BAMC, Medical Library, Rm. 330-19, 3851 Roger Brooke Dr., Bldg. 3600 Fort 

Sam Houston, TX 78234-6209. 

(b) Julie Schlein or Cindy Garcia (210-221-6900), AMEDDC & STIMSON, Stimson Library, Bldg. 2840, Fort Sam 

Houston, TX 78234-5000. 

(c) Gerri Trumbo (210-916-4559), USAIR Library Branch, 3400 Rawley E. Chambers., Bldg. 3611, Fort Sam Houston, 

TX 78234-6315. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511). 

Furnished material and proofs must be picked up from and delivered to the Department at contractor's expense, see 

"Distribution" for addresses. Material will be available for pickup 1 hour after notification. 

The following schedule begins the workday after notification of the availability of print order and furnished material; the 

workday after notification will be the first workday of the schedule. 

Complete production and distribution must be made by the contractor within 14 to 25 workdays, with an average of 20 

workdays, after notification of availability of furnished volumes. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified. 
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2711-S (02/15) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the following 

units of production which are the estimated requirements to produce orders for 12 months under this contract. These units 

do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered during a like 

period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

I. (a) 1,150 
Library Bookbinding Page 10 of 10 

2711-S (02/15) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. Fractional parts of 100 

will prorated at the per 100 rate. 

I. LIBRARY BINDING: The prices Quoted must include the cost of all required materials and operations necessary for 

the complete production and distribution of the product listed in accordance with these specifications. 

 

(a) Binding Volumes.......................................per volume...........................$____________ 

BIDDERS NAME AND SIGNATURE: Fill out and return the following: 

(a) Two copies of all pages in "Section 4. - Schedule of Prices", initial or sign each in the space provided. 

(b) Two copies of GPO Form 910, "Bid". DO NOT ENTER BID PRICES ON GPO FORM 910. Note: The 

schedule of prices will prevail in instances where prices are inadvertently entered on GPO Form 910. 

Bidder____________________________________________________________________________________________ 

__________________________________________________________________________________________________ 

(City and State) 

By_______________________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

__________________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) 

_________________ 

 (Initials)