TITLE: "PROCESS COLOR MAPS" PROGRAM 2895-S R-1

TERM: DECEMBER 1, 2016 to NOVEMBER 30, 2017 (W/OPTIONS)

 

Basis 

Item No. DESCRIPTION of State 050 Code 34310 State 040 Code 60078 State 190 Code 95460

Award UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

(a) Format A Maps per printed side: up to and including 19" x 25"

Black Ink or a Color Other Than Black

1. Makeready and Setup Charges 1 x 325.00 325.00 400.00 400.00 350.00 350.00

2. Per 100 Copies 10 x 3.52 35.20 5.00 50.00 5.00 50.00

Each Additional Color of Ink

3. Makeready and Setup Charges 1 x 270.00 270.00 270.00 270.00 300.00 300.00

4. Per 100 Copies 10 x 2.50 25.00 5.00 50.00 3.00 30.00

Four-Color Process

5. Makeready and Setup Charges 6 x 868.00 5,208.00 950.00 5,700.00 1,100.00 6,600.00

6. Per 100 Copies 1160 x 3.88 4,500.80 5.50 6,380.00 7.00 8,120.00

(b) Format B Maps per printed side: Over 19" x 25" up to and including 27" x 40"

Black Ink or a Color Other Than Black

1. Makeready and Setup Charges 3 x 375.00 1,125.00 450.00 1,350.00 450.00 1,350.00

2. Per 100 Copies 112 x 5.75 644.00 10.00 1,120.00 6.00 672.00

Each Additional Color of Ink

3. Makeready and Setup Charges 10 x 270.00 2,700.00 275.00 2,750.00 300.00 3,000.00

4. Per 100 Copies 793 x 2.70 2,141.10 5.00 3,965.00 3.50 2,775.50

Four-Color Process

5. Makeready and Setup Charges 14 x 886.00 12,404.00 985.00 13,790.00 1,300.00 18,200.00

6. Per 100 Copies 997 x 6.30 6,281.10 7.50 7,477.50 8.00 7,976.00

(c) Format C Maps per printed side: Over 27" x 40" up to and including 38" x 55"

Black Ink or a Color Other Than Black

1. Makeready and Setup Charges 6 x 550.00 3,300.00 625.00 3,750.00 750.00 4,500.00

2. Per 100 Copies 437 x 7.48 3,268.76 10.00 4,370.00 7.00 3,059.00

Each Additional Color of Ink

3. Makeready and Setup Charges 10 x 300.00 3,000.00 300.00 3,000.00 450.00 4,500.00

4. Per 100 Copies 536 x 3.25 1,742.00 5.00 2,680.00 4.00 2,144.00

Four-Color Process

5. Makeready and Setup Charges 20 x 1,353.00 27,060.00 1,275.00 25,500.00 1,700.00 34,000.00

6. Per 100 Copies 1380 x 8.49 11,716.20 12.50 17,250.00 9.00 12,420.00

II. PAPER: Per map unit Per 100 leaves

(a) White Matte Coated Offset Book, 70 lbs. 1558 x 1.60 2,492.80 1.88 2,929.04 1.75 2,726.50

(b) White High Wet Strength Map, Lithographic Finish, 24 lbs. 2011 x 2.80 5,630.80 2.35 4,725.85 2.50 5,027.50

(c) White Offset Map Lithograph Finish, 60 lbs. 150 x 1.50 225.00 1.68 252.00 1.75 262.50

(d) White Synthetic Paper, Polyart II, 4.5 mil (60 lbs.) 3265 x 6.15 20,079.75 5.35 17,467.75 8.50 27,752.50

(e) White Synthetic Paper, Hopsyn, 3.3 mil 990 x 7.85 7,771.50 5.75 5,692.50 8.50 8,415.00

(f) White Synthetic Paper, Hopsyn, 4.2 mil 7006 x 8.30 58,149.80 6.75 47,290.50 8.50 59,551.00

(g) White Synthetic Paper, Paper Tyger, 4.5 mil (27 lbs.) 1050 x 5.55 5,827.50 10.85 11,392.50 7.50 7,875.00

III. PROOFS and ADDITIONAL OPERATIONS:

(a) Digital Content or Digital Color Proofs, per page-size unit 144 x 4.50 648.00 5.00 720.00 5.00 720.00

(b) High Resolution Color Proofs, per page-size unit 473 x 18.50 8,750.50 9.00 4,257.00 36.00 17,028.00

(c) Timework, per hour 6 x 75.00 450.00 80.00 480.00 75.00 450.00

(d) Folding maps, per 100 maps 1924 x 6.00 11,544.00 8.50 16,354.00 8.50 16,354.00

IV. SHIPPING CHARGES: 

(a) Zone 1 (CO, NM, UT)

1. Per each shipment: Shipment up to 10 lbs 166 x 12.75 2,116.50 15.50 2,573.00 1.00 166.00

2. Per 10 lbs: Shipments over 10 lbs up to 40 lbs 20 x 13.00 260.00 7.50 150.00 5.00 100.00

3. Per 10 lbs: Shipments over 40 lbs up to 120 lbs 52 x 13.00 676.00 6.50 338.00 5.00 260.00

4. Per 100 lbs: Shipments over 120 lbs 42 x 39.00 1,638.00 36.00 1,512.00 50.00 2,100.00

(b) Zone 2 (WY, MT, ID)

1. Per each shipment: Shipment up to 10 lbs 11 x 15.23 167.53 17.50 192.50 1.00 11.00

2. Per 10 lbs: Shipments over 10 lbs up to 40 lbs 1 x 15.50 15.50 7.00 7.00 5.00 5.00

3. Per 10 lbs: Shipments over 40 lbs up to 120 lbs 18 x 15.50 279.00 6.50 117.00 5.00 90.00

4. Per 100 lbs: Shipments over 120 lbs 38 x 41.00 1,558.00 39.00 1,482.00 50.00 1,900.00

(c) Zone 3 (AZ, CA, NV)

1. Per each shipment: Shipment up to 10 lbs 140 x 15.12 2,116.80 14.00 1,960.00 1.00 140.00

2. Per 10 lbs: Shipments over 10 lbs up to 40 lbs 22 x 16.00 352.00 6.50 143.00 5.00 110.00

3. Per 10 lbs: Shipments over 40 lbs up to 120 lbs 76 x 16.00 1,216.00 5.00 380.00 5.00 380.00

4. Per 100 lbs: Shipments over 120 lbs 212 x 43.00 9,116.00 34.00 7,208.00 50.00 10,600.00

(d) Zone 4 (DC, MD, VA)

1. Per each shipment: Shipment up to 10 lbs 92 x 17.87 1,644.04 25.50 2,346.00 1.00 92.00

2. Per 10 lbs: Shipments over 10 lbs up to 40 lbs 11 x 20.00 220.00 9.50 104.50 5.00 55.00

3. Per 10 lbs: Shipments over 40 lbs up to 120 lbs 68 x 20.00 1,360.00 9.00 612.00 5.00 340.00

4. Per 100 lbs: Shipments over 120 lbs 1 x 55.00 55.00 48.00 48.00 10.00 10.00

(e) Zone 5 (E of Mississippi, excluding Zone 4)

1. Per each shipment: Shipment up to 10 lbs 31 x 17.87 553.97 24.00 744.00 1.00 31.00

2. Per 10 lbs: Shipments over 10 lbs up to 40 lbs 32 x 20.00 640.00 8.50 272.00 5.00 160.00

3. Per 10 lbs: Shipments over 40 lbs up to 120 lbs 20 x 20.00 400.00 8.00 160.00 5.00 100.00

4. Per 100 lbs: Shipments over 120 lbs 34 x 55.00 1,870.00 46.00 1,564.00 30.00 1,020.00

(f) Zone 6 (W of Mississippi, excluding Zones 1-3)

1. Per each shipment: Shipment up to 10 lbs 20 x 14.77 295.40 17.50 350.00 1.00 20.00

2. Per 10 lbs: Shipments over 10 lbs up to 40 lbs 10 x 16.00 160.00 7.50 75.00 5.00 50.00

3. Per 10 lbs: Shipments over 40 lbs up to 120 lbs 15 x 16.00 240.00 6.50 97.50 5.00 75.00

4. Per 100 lbs: Shipments over 120 lbs 1 x 43.00 43.00 36.00 36.00 50.00 50.00

CONTRACTOR TOTALS $234,308.55 $233,885.14 $274,073.50

DISCOUNT if any 2.000% 4,686.17 2.000% 4,677.70 1.000% 2,740.74

DISCOUNTED TOTALS $229,622.38 $229,207.44 $271,332.77

Frederic Printing Monarch Litho Inc. Williams & Heintz Map

 Page 1 of 1
Program 2895-S R1 (11/21) Page 1 of 19

Specifications by BS 

 

U.S. GOVERNMENT PUBLISHING OFFICE 

Denver, Colorado 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Process Color Maps 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

U.S. Department of Interior 

U.S. Department of Agriculture 

Single Award 

NOTICE TO BIDDERS: The term of this contract is for one year and up to four option years beginning 

Date of Award (DOA). NOTE: The anniversary date for this contract shall be calculated utilizing 

December 1, 2016. Special attention should be directed to the following clauses in Section 1 of this 

contract: "ECONOMIC PRICE ADJUSTMENT" and "NOTIFICATION".

The total duration of this contract, including the exercise of any options under this clause shall not 

exceed 5 years. The contractor will be notified not later than 30 days before the contract expires if 

the Government makes the decision to not exercise the option for a subsequent period. 

Notwithstanding the above, and at the request of the Government, the term of the contract may be further 

extended (e.g. unforeseen delay or protest precludes making award on follow-on contract) for such period 

of time that may be mutually agreeable to the GPO and the contractor. 

INVITATION TO BID: Please review the attached specifications and SUBMIT BIDS BY FAXING 

BIDS ON "SECTION 4 - SCHEDULE OF PRICES" NO LATER THAN: 2:00p.m. prevailing Denver, 

Colorado time, on December 16, 2016. 

Facsimile Telephone Number: (303) 236-5332

Mail To: U.S. Government Publishing Office 

Denver Regional Office 

Suite 208 

12345 W. Alameda Parkway 

Lakewood, CO 80228-2842 

NOTE: These specifications have been revised EXTENSIVELY. 

For information of a technical nature call the Denver Regional Office (303) 236-5292 (no collect calls) or 

email to infodenver@gpo.gov . 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 2 of 19

SECTION 1 - GENERAL TERMS AND CONDITIONS

CONTRACT TERMS AND QUALITY ASSURANCE THROUGH ATTRIBUTES: Any contract which 

results from this Request for Quotation will be subject to the applicable articles of GPO Contract Terms 

(GPO Pub. 310.2, effective December 1, 1987 (Rev. June 2001)) and Quality Assurance Through 

Attributes Program (GPO Pub. 310.1, effective May 1979 (revised August 2002)). In case of conflict 

between these specifications and Contract Terms and/or Quality Assurance Through Attributes Program, 

these specifications will govern. 

The links for viewing of the most current versions of the mentioned documents are as follows: 

http://www.gpo.gov/pdfs/vendors/terms.pdf, & http://www.gpo.gov/pdfs/vendors/qatap.pdf 

GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also 

cancels and supersedes any other disputes language currently included in existing contractual actions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels & standards shall apply 

to these specifications: 

Product Quality Levels: 

(a) Printing Attributes - Level II 

(b) Finishing Attributes - Level II 

 (c) Exceptions: P-4. Registration is to be evaluated at Level I. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheets

P-8. Halftone Match (Single/Double Impression) O.K. Press Sheets

P-9. Solid and Screen Tint Color Match O.K. Press Sheets

P-10. Process Color Match O.K. Press Sheets

Special Instructions: In the event that the Government waives the inspection of press sheets, the following 

listed alternate standards (in order of precedence, unless otherwise specified by the Government on 

individual orders) shall become the Specified Standards: 

P-7. Approved Contract Proofs, Government furnished negatives, average type dimension in 

publication. 

P-8. Approved Contract Proofs , Government furnished negatives. 

P-9. Pantone Matching System, approved Contract Proofs, Government furnished sample, color 

swatch, and progressive proofs. 

P-10. Approved Contract Proofs, progressive proofs, and Government furnished sample. 

* Where electronic files are furnished, the Specified Standard in the absence of hard copy proofs 

and/or originals will be uniformity of image throughout the press run. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 3 of 19

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. 

The first period will extend from DOA through November 30, 2017, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the 

final period may vary. The first day of the second and any succeeding period(s) will be the effective date 

of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes 

from the 12-month interval ending three (3) months prior to the beginning of the period being considered 

for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month 

interval ending September 1, 2016, called the base index. The percentage change (plus or minus) of the 

variable index from the base index will be the economic price adjustment for the period being considered 

for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply 

the percentage increase or decrease against the total price of the invoice less reimbursable postage or 

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted. 

NOTIFICATION: The contractor will be notified not later than 30 days before the contract expires if the 

Government makes the decision to not exercise the option for a subsequent period. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual "Print Order" for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the particular 

order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from DOA through November 30, 2017 plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to 

the terms and conditions of the contract. The contract shall control in the event of conflict with any print 

order. A print order shall be "issued" upon notification by the Government for purposes of the contract 

when it is electronically transmitted or otherwise physically furnished to the contractor in conformance 

with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "ORDERING". The quantities of items specified herein are estimates 

only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the 

Government's requirements for the items set forth herein do not result in orders in the amounts or quantities 

described as "estimated", it shall not constitute the basis for an equitable price adjustment under this 

contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items 

set forth which are required to be purchased by the Government activity identified on page 1. The 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 4 of 19

Government shall not be required to purchase from the contractor, any requirements in excess of the limit 

on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure 

this requirement from another source. 

The Government may issue orders that provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the "ORDERING"

clause of this contract. 

METHOD OF SHIPMENT: The contractors shall ship by any reasonable method to insure prompt 

delivery at destinations. Shipments must be made direct to the destination stated in the specifications. 

SHIPPING CHARGES: Bidders are to bid a price for shipping to destinations within each of the six 

zones. The prices bid, as applicable, will be applied to the weight of the ordered quantity. No adjustment 

in the amount of shipping charges will be allowed because of gratuitous over deliveries. However, when 

deliveries are subject to a special charge (i.e. "INSIDE DELIVERY" etc.) pursuant to regularly 

published tariffs duly filed with the Federal and/or State regulatory bodies governing the carrier, such 

separate charges shall be listed on the contractor's voucher/invoice and will be paid for at actual cost. 

PAYMENT BY ELECTRONIC FUNDS TRANSFER (EFT): Public Law 104-134 of April 26, 1996, 

requires that Federal agencies convert from making payment by check to paying by electronic funds 

transfer (EFT). Accordingly, the U.S. Government Publishing Office (GPO) intends to issue payment by 

EFT under any contract or purchase order resulting from this solicitation. 

To arrange for Electronic Funds Transfer payment, the contractor must complete a Standard Form 3881 

(ACH Vendor/Miscellaneous Payment Enrollment Form) and submit it to: U.S. Government Publishing 

Office, Procurement Accounting Division, Stop FMC, Washington, DC 20401. A copy of SF-3881 is 

available to be downloaded from the GPO Internet site at http://www.gpo.gov/ vendors/sfas.htm as an 

Adobe Acrobat PDF file. A new SF-3881 should be submitted for changes in company or financial 

institution information. Contractors already registered for EFT with the GPO need not reapply. 

The need for GPO Form 1034, "Public Voucher for Purchases" has been eliminated. You may use your 

own company’s invoice or while supplies last, at your option, you may continue to use GPO Form 1034. 

To expedite your payment, remember to include the following items on your invoice: Jacket/Term 

Contract Number, Print order number, Discount terms, Quantity shipped, and Total Cost. Continue 

to submit evidence of shipment and/or delivery with your voucher/invoice. 

Although not a requirement at this time, the contractor is encouraged to submit the "Bar Code Cover 

Sheet" with the request for payment. The use of this document will greatly facilitate prompt payment to 

the contractor. The following website address will allow you to create the GPO payment barcode cover 

page http://winapps.access.gpo.gov/fms/vouchers/barcode/. 

PAYMENT: The Government Publishing Office will utilize the following procedure. Billing certification 

sheets for the work performed will be sent by the contractor to the ordering agency for examination and 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 5 of 19

certification as to correctness of the billing as applicable to the work performed. The ordering agency is 

required to return the signed billing certification to the contractor within five (5) workdays of receipt. 

After examination and certification by the ordering agency the invoice/voucher, print order, proof of 

delivery, and the agency signed billing certification must be submitted to: Comptroller, 

U.S. Government Publishing Office, North Capitol and H Streets, NW, Washington, D.C. 20401. 

In addition the contractor is instructed to fax a duplicate set of these documents to the Denver GPO 

Office. The fax number is 303-236-5304 or emailed to InfoDenver@gpo.gov.

For the purpose of earning the discount when a prompt payment discount is bid by a bidder, time will be 

computed from the date a correct invoice/voucher, print order, proof of delivery, and the agency signed 

billing certification is received by the GPO. 

Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print 

order series 05000, 25000, 45000, 65000, 85000 the billing certification requirement is WAIVED. 

SUBMISSION OF BIDS: Facsimile bids are permitted. 

 (a) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or 

withdrawal of a bid that is transmitted to and received by the Government via electronic equipment 

that communicates and reproduces both printed and handwritten material. 

 (b) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at 

the place and by the time specified in the solicitation. 

 (c) Facsimile bids that fail to furnish required representations or information or that rejects any of the 

terms, conditions, and provisions of the solicitation will be excluded from consideration. 

 (d) Facsimile bids must contain the required signatures. 

 (e) The Government reserves the right to make award solely on the facsimile bid. However, bidders 

agree to promptly submit the complete original signed bid. 

 (f) Submit facsimile bid to FAX No. (303) 236-5332 or (303) 236-5304, one bid per facsimile. 

 (g) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any 

failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, 

the following: 

(1) Receipt of garbled or incomplete bid. 

(2) Availability or condition of the receiving facsimile equipment. 

(3) Incompatibility between the sending and receiving equipment. 

(4) Delay in transmission or receipt of bid. 

(5) Failure of the bidder to properly identify the bid. 

(6) Illegibility of bid. 

(7) Security of bid data. 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 6 of 19

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of process color maps requiring such operations as 

electronic pre-press, proofing, printing, binding, packing, and distribution to multiple locations. 

TITLE: Process Color Maps. 

FREQUENCY OF ORDERS: It is impossible to predetermine the frequency or number of orders which 

will be placed during the term of this contract. However, performance under the contract for the past year 

suggest the following: Approximately 25 orders per year. 

QUANTITY: It is anticipated that most orders will range from 1,000 to 80,000 copies with most orders 

for less than 10,000 copies. Quantities would rarely exceed 100,000 copies. 

TRIM SIZES: Various trim sizes will be ordered and paid for in their respective "Format" classification 

as follows:: 

 Format "A": Up to and including 19 x 25". 

 Format "B": Over 19 x 25" up to and including 27 x 40". 

 Format "C": Over 27 x 40" up to and including 38 x 55". 

For the purpose of determining the format size, if one dimension falls in one format and the other 

dimension falls into the other format, pricing will be allowed in the larger format. 

GOVERNMENT TO FURNISH: Print orders (GPO Form 2511). Electronic files for reproduction as well 

as hard copy visuals output from furnished files or a sample of a previous printing. Electronic PDF files 

are suitable for visuals and to be used as a guide, but not for reproduction purposes. It is anticipated that 

the agency will provide a color profile/palette for the contractor to follow for color match when required 

on the individual print order. The color profile/palette may be provided on CD-ROM or on a web site. 

CD-ROM, DVD or similar will be provided, or at the Government’s option, the data will be transmitted 

direct to the contractor’s facility via e-mail or to contractor's FTP site. The electronic media furnished by 

the Government will be generated on a MAC System or PC/Windows platforms: 2000, XP, 7, 8 or 10 in 

a variety of software formats including, but not limited to: Adobe InDesign, Adobe Illustrator, Adobe 

PhotoShop, Adobe Acrobat PDF, Aldus Freehand, Adobe PageMaker, FreeHand, MAPublisher 9.6, 

Arcview, Arcinfo, ArcMap, ArcGIS, and Intergraph. NOTE: If the contractor receives media in 

MAPublisher, Arcview, ArcMap, or Arcinfo, it will be the responsibility of the contractor to convert to 

CMYK. NOTE: The contractor is to support upgrades of application software within one month of 

notification by ordering agency. The contractor or contractor's agent must have expertise in using, 

converting, or making minor corrections (type) in files that originate from GIS type files. 

Contractor must be capable of accepting data in these platform/formats for either direct input or conversion 

to his/her system as part of their basic charge to the Government. No additional time or compensation will 

be given to the contractor for common errors associated with file output from a different platform. See 

"Inspection of Files" for brief description of common errors. The contractor will be responsible for 

proofreading converted formats to ensure that all fonts have transferred platforms completely. Contractor 

will be responsible for final output that is in conformance with the visuals as provided. 

Fonts: Various PostScript Type 1 (printer and screen) fonts, True Type fonts, and Open Type fonts will 

be provided with each order. NOTE: The fonts provided are the property of the ordering agency and are 

provided for use on the order only. Using the furnished fonts for any job other than this one violates 

copyright law. All fonts should be eliminated from contractor's archive immediately after completion of 

the production run. 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 7 of 19

Data will be provided in native application format with all necessary scans and graphics properly linked 

and in final position. Some files may be compressed using PKZip or similar compression software. 

INSPECTION OF FILES: Contractor to perform a basic check, preflight of the furnished files. Check for 

damaged disks, missing or damaged files, missing or damaged fonts, missing bleeds, improper trim size, 

improper color definition, and so on. The Contractor will not receive additional compensation or time for 

common errors associated with the output of files. Common errors include, but are not limited to: 1) color 

issues and shifts (RGB color data, no spot colors, loss of black plate), 2) page integrity (text reflow or type 

substitution), 3) errors associated with embedded graphics, 4) missing prepress features (e.g. bleeds, trim 

marks), 5) loss of text characters from graphic elements, 6) defining proper file output selection for the 

imaging device being used. The contractor is responsible for creating/extending bleeds, creating or 

correcting (altering) any necessary trapping, setting proper screen angles and frequency, defining proper 

file output selection for the imaging device being used, and ensuring that the black type is a solid black 

NOT a process build. Any errors other than those just described, media damage, or data corruption that 

might interfere with proper file imaging discovered at that time must be reported to the Contracting Officer 

IMMEDIATELY upon discovery. 

Prior to making any revisions, the contractor must make a "copy" of the original files, and then proceed 

to make any revisions to the "copy" as required. Upon delivery of the printed product the contractor must 

provide corrected native applications files (digital deliverables) if files are modified during production. 

The digital deliverables must be an exact reproduction of the final printed piece in native application file 

format (includes all files), and must be returned on the same media as the supplied files. The Government 

will NOT accept as digital deliverables PostScript files, Adobe Acrobat Portable Document Format (PDF) 

files, or any proprietary file formats unless specifically requested elsewhere in these specifications. 

Contractor must provide final output with text equivalent to a minimum of 2400 dpi and all equal to 150 

line screen or finer. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"GOVERNMENT TO FURNISH", necessary to produce the product(s) in accordance with these 

specifications. 

CONSULTATION: It's anticipated that prior to placing a print order or during the course of production 

of an order, the ordering department may consult with the contractor (over the telephone or face-to-face 

contact) regarding technical matters under the specifications involving electronic media. A majority of 

consultations will be limited to short telephone and/or person-to-person inquiries of a technical nature 

which will NOT require access to the contractor's electronic pre-press system (EPS). This level of 

consultation, which may occur frequently, shall be at no cost to the Government. 

FURTHER CONSULTATION FOR MAP PRODUCTION: In an effort to produce a quality map product 

improvement of all elements of the production process is sought after by the exchange of knowledge 

between the agency and contractor personnel. This process is an attempt to incorporate the printing and 

finishing elements into the process of map production. 

 Before commencing work on text and graphics the agency may choose to send the contractor a 

rough lay-out showing panels, anticipated fold sequence and type of stock. Using this the 

contractor can calculate and note on the lay-out the location and size of bleeds and wraps. 

 Prior to generating a high end press ready proof an inexpensive inkjet plot may be requested to be 

reviewed by the contractor personnel to identify potential problems, including but not limited to: 

ghosting,, registration, and ink lay-down issues. At this point, prior to further processing of an 

order, contractor recommendations can be made to overcome potential problems. 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 8 of 19

Over time as this process unfolds a dialogue with the different parties will develop with a greater 

understanding of what is desired from respective personnel and each will be able to anticipate the needs 

in order to achieve a quality product. 

FILMS (from electronic media): Films are NOT required; computer to plate is acceptable and is the 

preferred method of production. At the contractor's option, they may use film; however; the Government 

will not pay for any film costs, even if these costs are the result of author's alterations. 

Output resolution: Where electronic media is provided, the contractor MUST generate images, whether 

via films or direct to plate, equivalent to 2400 dpi for text and 150-line or higher screens for illustrations. 

PROOFS: When ordered, submit Digital content proofs (for single color work) or Digital color content 

proofs (for multi-color work). Proof must be to size. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall have all elements in proper position 

(not pasted up), imaged face and back, trimmed and folded to the finished size of the product. The digital 

color content proof is intended as a check on image position, cropping, scaling, and other visual features 

of text or illustration. Digital color content proofs are NOT intended as a check of color fidelity. 

When ordered, one set of high resolution, digital one-piece composite laminated color proofs (Kodak 

Approval, Screen TrueRite, Polaroid PolaProof, Latran Prediction, CreoSpectrum, or Fuji Final Proof) 

with a minimum resolution of 2400 x 2400 dpi. Proofs must show dot structure and be in press 

configuration. Direct to plate must be used to produce the final product. Proofs must contain color control 

bars for each color of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers. The 

control bars (such as Brunner, GATF, GRETAG, or RIT) must show areas consisting of minimum 1/8" x 

1/8" solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for 

process color (if applicable). These areas must be repeated consecutively across the sheet. The make and 

model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements and indicate margins. Proofs will be used for color match on press. 

Sublimation, inkjet, photographic, and overlay proofs are not acceptable. 

Proofs must be clean, free of extraneous marks, with all images clearly legible. Proofs must be identified 

with the jacket number, program number, print order number, and proof date. The contractor's firm name 

must not appear on any proofs. 

If any of the contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the 

revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this 

reproofing; such operations must be accomplished within the original production schedule allotted in the 

specifications. 

The contractor must not print prior to receipt of an "OK to print".

Submit proofs together with all of the furnished material to the address as listed on the individual print 

order. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein 

or listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards 

No. 12" dated March 2011. Paper used under this contract MUST conform to the Resource Conservation 

and Recovery Act of 1976 and all subsequent amendments. Additional information regarding this will be 

furnished upon request. 

The stock to be used will be indicated on each print order. 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 9 of 19

Color of stock furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any 

order printed on paper the color of which, in his opinion, materially differs from that of the color sample(s). 

Note: On rare occasion, an order may require two (2) different stocks (either folded and/or unfolded) as 

noted on the print order. 

 White Matte Coated Offset Book, basis weight 70 lbs. per 500 (25 x 38") sheets equal to JCP Code 

A240. 

 White High Wet Strength Map, Lithographic Finish, basis weight 24 lbs. per 500 (17 x 22") sheets 

equal to JCP Code E20. 

 White Offset Map, Lithographic Finish, basis weight 60 lbs. per 500 (25 x 38") sheets equal to JCP 

Code E30. 

 White Synthetic Polyart II, text weight 4.5 mil, (basis weight approximately 60 lbs. per 500 (25 x 38") 

sheets). 

 White Synthetic Hop-syn, text weight 3.3 mil and 4.2 mil, basis weight (approximately 50 and 60 lbs. 

per 500 (25 x 38") sheets). 

 White Synthetic Paper Tyger, text weight 4.5 mil, basis weight (approximately 27 lbs. per 500 (17 x 

22") sheets). 

PRINTING: Print face only or face and back in from two to eight ink colors (including 4-color process 

and/or mechanical process) plus varnish or aqueous coating as specified. The contractor is to mechanically 

match process equivalents to Pantone ink color (Promatch or equal) callouts or furnished color 

profile/palette when run in conjunction with 4-Color process printing (Pantone colors may be used at the 

contractor's option provided at no additional cost to the Government). Heavy ink coverage can be 

expected on most orders. 

Match Pantone number as indicated on the print order. 

MARGINS: Bleeds on one to four sides are anticipated. 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the 

contractor's plant for the purpose of establishing specified standards for use during the actual press run. 

Upon approval of the sheets, the contractor is charged with maintaining those standards throughout the 

press run (within QATAP tolerances when applicable) and with discarding all makeready sheets that 

preceded approval. See GPO Publication 315.3 (Guidelines for Contractors Holding Press Sheet 

Inspections) issued September 1991. Note: A press sheet inspection is for the purpose of setting 

specific standards that are to be maintained throughout the entire run. It does not constitute a prior 

approval of the entire run. 

A representative(s) of the Government may inspect press sheets at the contractor's plant when the job is 

going to press. These representatives will make their inspections on any official Government workday 

(Monday through Friday 8:00 a.m. to 5:00 p.m., contractor's local time), and suitable space shall be 

provided at the plant for this purpose. It is anticipated that approximately 25% of the orders under this 

contract will require press sheet inspection. 

The contractor must furnish a suitable viewing light for color transparencies during press sheet inspection. 

Examples of acceptable viewers are Macbeth Avlit Standard View Model T-214, Macbeth Prooflite Model 

V-135 or Macbeth Examo-Lite Fixture Model TC-440. Also see GPO Publication 315.3 "Guidelines for 

Contractors Holding Press Sheet Inspections". 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 10 of 19

The contractor shall notify the Government Publishing Office or designated agency personnel of the date 

and time the press sheets will be available. In order that proper arrangements can be made, notification 

must be given at least four (4) working days in advance of the time scheduled for inspection of the press 

sheets. Notify a Contacting Officer at the Denver Regional Office at (303) 236-5292 or the designated 

agency personnel. 

BINDING: It is anticipated that the majority of the orders will require folding of all or nearly all copies. 

When ordered, fold to 4 x 9", or to the size as indicated on the print order, with a suitable number of 

vertical in-line parallel accordion and angle wrap-around folds (title panel out). Folding dummies will be 

furnished with each order. 

NOTE: On occasion the Government may request a limited number (generally under 100) of the maps be 

trimmed but not folded. This will be so indicated on the individual print order. 

PACKING: Bundle folded maps in units of 25 or in equal quantities as noted on print order. On occasion 

in lieu of bundling, shrink-film wrapping may be requested. Pack bundles/packages flat in shipping 

containers. Each shipping container must not exceed 40 or 45 lbs. when fully packed and should have a 

minimum bursting strength of 275 lbs. psi. Flat copies are to be packed flat with suitable protection top 

and bottom. 

PALLETS: Pallets are required for all destinations receiving 10 or more shipping containers. 

INSPECTION SAMPLES: Occasionally, when so indicated on the print order or otherwise requested, 

the first two copies, as soon as completed, must be sent for inspection to the U.S. Government Publishing 

Office, Denver Regional Office, 12345 W. Alameda Parkway, Suite 208, Lakewood, CO 80228-2842, 

Attn: Inspection Samples. 

NOTE: Five inspection copies of each map must be sent as soon as completed to the ordering agency (See 

"DISTRIBUTION" hereinafter). 

These copies shall be considered as sample copies, and cannot be deducted from the total quantity ordered. 

The package or envelope containing these samples must be identified by the GPO jacket number, program 

number, print order number, title, and include a facsimile of the print order on which these samples were 

ordered. The contractor must comply with the shipping schedule regardless of this requirement for 

inspection samples. The contractor will be notified of the test results only if there are deficiencies. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal 

sublots in accordance with the chart shown below. A random sample must be selected from each sublot. 

Do not choose copies from the same general area in each sublot. The contractor will be required to execute 

a statement furnished by GPO certifying that copies were selected as directed. The random copies 

constitute a part of the total quantity ordered, and no additional charge will be allowed. 

Quantity Number of 

Ordered Sublots 

500 - 3,200 50 

3,201 - 10,000 80 

10,001 - 35,000 125 

35,001 and over 200 

These randomly selected samples must be packed separately and must be identified by a special 

government furnished Blue label, which is to be affixed to each affected container. These random sample 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 11 of 19

copies must be recorded separately on all shipping documents and sent in accordance with the distribution 

list. 

In addition, a copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished 

certificate of selection must be included. A copy of the Government furnished certificate must accompany 

the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the voucher. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue 

Label), the contractor may be required to submit quality assurance random copies to test for compliance 

against the specifications. The print order will indicate the number required, if any. When ordered, the 

contractor must divide the entire order into equal sublots and select a copy from a different general area 

of each sublot. The contractor will be required to execute a statement furnished by GPO certifying that 

copies were selected as directed. Copies will be paid for at the running rate bid in the contractor’s bid and 

their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies 

are to be mailed at the same time as the first scheduled shipment. A copy of the print order must be 

included. 

A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order 

numbers must be furnished with billing for reimbursement of certificate fee. 

DISTRIBUTION: Ship f.o.b. destination for all orders. INSIDE DELIVERY REQUIRED ON ALL 

ORDERS. 

NOTE: The majority of shipments will deliver to various towns/cities in Zones 1 through 6 as defined 

under Section IV. in the contract "Schedule of Prices". 

On most orders the government will require delivery f.o.b. destination to the following 3 addresses with 

the quantities required noted on the print order. The ordering agency will be responsible for determining 

on each print order what the unique quantity of Superintendent of Documents quantities are to be. 

Agencies are advised to review Circular Letter NO. 793 regarding Superintendent of Documents copies 

or contact the Denver Regional Office at (303) 236-5292 for any clarification. 

Library of Congress * U.S. Government Publishing Office 

US/Anglo Division Depository Receiving Section 

Government Documents Section 44 H Street NW 

101 Independence Avenue SE Loading Dock 

Washington, DC 20540-4172 Washington, D.C. 20401 

Mark For: File Copies Mark For: "Depository Copies" Item No.____ 

International Exchange System 

Depository Receiving Section 

44 H St., NW, Loading Dock 

Washington, DC 20401 

Marked: IES Copies 

 *NOTE: All shipments to this destination must be via FedEx, UPS, or United States Postal Service 

(USPS).

All expenses incidental to returning GFM, submitting proofs, and furnishing sample copies must be borne 

by the contractor. 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 12 of 19

SCHEDULE: Adherence to this schedule must be maintained. The contractor must not start production 

of any job prior to receipt of the individual print order. 

Contractor will be required to pick up print order, copy, Government furnished materials (GFM), and 

proofs (and to return film negatives and "Blue Label" samples) from various nationwide locations 

throughout all six zones as indicated on the print order

Primarily, furnished material must be picked up from and delivered to: 

USDA Forest Service USDA Forest Service

324 25th Street 333 Broadway Blvd SE

Ogden, Utah 84401 Albuquerque, NM 87102

 

Bureau of Land Management USDA Forest Service 

PMDS, (303) 236-1975 Pacific Southwest Region 

Bldg. 41, Entrance E-16 1323 Club Drive 

Denver Federal Center Vallejo, CA 94592 

Denver, CO 80225-0047

U.S.D.A., Forest Service 

USDA Forest Service Suite 726N 

740 Simms 1729 Peachtree Road NW 

Golden, Colorado 80401 Atlanta, GA 30309 

 

DOI Bureau of Land Management 

Bldg. 50, Ent. S-2, Mailroom, OC521 

Denver Federal Center 

Denver CO 80225 

The contractor will be notified by telephone when the order is available for pickup. At the contractor's 

option, the furnished material will be prepared for conveyance by common carrier. All costs for 

transportation will be borne by the contractor. Time consumed in transportation will be deducted from 

the production schedule. 

Submit proofs as soon as the contractor deems necessary in order to comply with the shipping schedule. 

Proofs will be withheld five to ten workdays from receipt at the ordering office until they are made 

available for pickup by the contractor. NOTE: When proofs are required there will be an additional seven 

workdays added to the schedule. 

The proof hold period by the Government begins when proofs are received by the designated party and 

ends when the contractor is notified that the proofs are available for pick-up by the contractor or their 

designated service. 

Proofs, along with the GFM, a copy of the print order, the contractor's usual proof cover memo form, and 

information identifying a point of contact and their phone number at the contractor's plant will be sent 

directly to the ordering agency by the contractor. The contractor is directed to use the furnished "Proof" 

label (or contractor’s standard "Proof" label provided it contains a full identification of the order) and to 

include a filled-out return bill of lading or similar document to be used by the agency for the return of the 

proofs. The cost of transporting of the proofs and the furnished materials BOTH ways is to be borne 

by the contractor. SEPARATE SHIPPING CHARGES FOR DELIVERY/RETURN OF PROOFS 

IS NOT PERMITTED. The contractor has the option of using their own personnel to pick up and deliver 

the proofs. Any terms and conditions on the contractor's proof documents are subordinate to GPO 

Contract Terms. 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 13 of 19

Complete production and shipment must be made within 20 to 30 workdays from availability of print 

order and furnished material. Complete delivery in-hand to destination must be made within 5 to 7 days 

of ship date noted on the print order. 

The contractor must return ALL GFM as well as any electronic files, etc. required under the terms of this 

contract. These materials must be packaged flat (also see under "CONTRACTOR TO FURNISH" 

hereinbefore) and returned separate from the order, by registered mail or alternate traceable means, within 

5 workdays of shipment of the order. The contractor must be able to produce a separate signed receipt for 

these materials any time during the course of the contract. Materials are to be returned to the pickup 

address unless otherwise indicated on the print order. 

For each print order placed, contractor must notify the ordering agency of shipment on the same day that 

the product ships via email to the address indicated on the print order. In addition, the Denver RO must 

be notified of the in-hand delivery date via email to: infodenver@gpo.gov. The subject line of this 

message shall be "Distribution Notice for Program 2895-S, Print Order XXXXX". The notice must 

provide all applicable tracking numbers, shipping method, and title. Contractor must be able to provide 

copies of all delivery/shipping receipts upon agency request. Failure to provide delivery information to 

the Denver RO will directly impact contractor's compliance record. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts 

must include the GPO jacket, program, and print order numbers; total quantity delivered; number of 

cartons; quantity per carton; date delivery made; and signature of the Government agent accepting 

delivery. The original copy of this receipt must accompany the contractor's voucher/invoice for payment. 

Unscheduled material such as shipping documents (GBL's, etc.), receipts or instructions, delivery lists, 

labels, etc., will be furnished with each order or shortly thereafter. In the event such information is not 

received in due time, the contractor will not be relieved of any responsibility in meeting the shipping 

schedule because of failure to request such information. 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 14 of 19

SECTION 3 – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices bid in the "SCHEDULE OF 

PRICES" to the following units of production which are the estimated requirements to produce one 

year's work under this contract. These units do not constitute, nor are they to be construed as, a guarantee 

of the volume of work which may be ordered under this contract. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES" except 

for Item IV., "SHIPPING CHARGES", which is bid in per 10 lb./100 lb. (cwt.) weight cost based upon 

overall weight of shipment while the calculations for award will be based upon an estimated number of 

10 lb./100 lb. (cwt.) units falling within each weight range. 

 (1) (2) (3) (4) (5) (6) IV. (a) (1) 166

I. (a) 1 10 1 10 6 1160 (2) 20

 (b) 3 112 10 793 14 997 (3) 52

 (c) 6 437 10 536 20 1380 (4) 42

 (b) (1) 11

II. (a) 1558 (2) 1

 (b) 2011 (3) 18

 (c) 150 (4) 38

 (d) 3265 (c) (1) 140

 (e) 990 (2) 22

 (f) 7006 (3) 76

 (g) 1050 (4) 212

 (d) (1) 92

III. (a) 144 (2) 11

 (b) 473 (3) 68

 (c) 6 (4) 1

 (d) 1924 (e) (1) 31

 (2) 32

 (3) 20

 (4) 34

 (f) (1) 20

 (2) 10

 (3) 15

 (4) 1

The term of this contract is for one year and up to four option years. 

NOTE: The contractor must have FTP capability. 

 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 15 of 19

SECTION 4 – SCHEDULE OF PRICES 

Bids submitted are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance 

with these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, 

or alteration of the order and manner of submitting bids, may be declared nonresponsive. Bids submitted 

with “NB” (No Bid), “NA” (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

An entry of “NC” (No Charge) shall be entered if bidder intends to furnish individual items at no charge 

to the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts will be prorated 

The Contracting Officer reserves the right to reject any bid that contains prices for individual items of 

production (whether or not such items are included in the "DETERMINATION OF AWARD") that are 

inconsistent or unrealistic in regard to other prices in the same bid or to GPO prices for the same operation 

if such action would be in the best interest of the Government. 

A page-size unit is equal to 94 square inches. 

I. COMPLETE PRODUCT (except Items II, III, and IV ): Prices bid shall include the cost of all 

required materials and operations necessary for the complete production of the product listed in 

accordance with these specifications including electronic pre-press and any negatives made. 

Additional colors of ink on sides printing in 4-color process will be allowed under "Add'l Color of 

Ink" (columns (3) and (4) only). Aqueous or varnish coating will be allowed under "Add'l Color of 

Ink" (columns (3) and (4) only). 

"Format" groups shall be defined as follows based upon final trim size: 

Format "A": Up to and including 19 x 25". 

Format "B": Over 19 x 25" up to and including 27 x 40". 

Format "C": Over 27 x 40" up to and including 42 x 58". 

 Black Ink or a Color Each Additional Four-Color 

 Other Than Black Color of Ink Process 

 Makeready Per Makeready Per Makeready Per 

 and Setup 100 and Setup 100 and Setup 100 

 Charges Copies Charges Copies Charges Copies 

 (1) (2) (3) (4) (5) (6)

(a) Format A Maps 

per printed side $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ 

(b) Format B Maps 

per printed side $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ 

(c) Format C Maps 

per printed side $ ________ $ ________ $ ________ $ ________ $ ________ $ ________

II. PAPER: Payment for paper supplied by the contractor under the terms of 

these specifications, as ordered on the individual print orders, will be based on the net number of 

______________ 

(Initials) 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 16 of 19

leaves furnished for the product ordered. The cost of any paper required for makeready or running 

spoilage must be included in the prices bid. Also note that any costs associated with running the 

maps on 2 different stocks (folded and unfolded) must be included in the prices bid under 

Items I. (a), (b), & (c). 

One page-size leaf will be allowed for each "map unit" in the product. The number of units in a 

particular map will be determined by dividing its trim size by 94 square inches with any fraction 

remainder being counted as a whole. 

 Per map unit 

Per 100 leaves 

 

(a) White Matte Coated Offset Book, 70 lbs..................................... $_________ 

 

(b) White High Wet Strength Map, Lithographic Finish, 24 lbs............. $_________ 

 

(c) White Offset Map Lithograph Finish, 60 lbs............................... $_________ 

 

(d) White Synthetic Paper, Polyart II, 4.5 mil (60 lbs.)........................ $_________ 

(e) White Synthetic Paper, Hop-syn, 3.3 mil ..................................... $_________ 

 

(f) White Synthetic Paper, Hop-syn, 4.2 mil ..................................... $_________ 

 

(g) White Synthetic Paper, Paper Tyger, 4.5 mil (27 lbs.).......................... $_________ 

III. PROOFS and ADDITIONAL OPERATIONS: 

(a) Digital Content or Digital Color Proofs... per page-size unit............ $ _____________ 

(b) High Resolution Color Proofs............... per page-size unit............... $ _____________ 

 

(c) Timework *.................................. per hour.......................... $ _____________ 

 

(d) Folding maps.................................. per 100 maps.................... $ _____________ 

 

* NOTE: "Timework" must be supported by a statement outlining in detail the operation for which payment is claimed. 

Timework for up to 3 hours for author's alterations (aa's) may be signed off by the agency on the billing certification. 

Timework which exceeds three hours or for other than aa's will only be allowed under exceptional circumstances and 

must specifically authorized by the Contracting Officer using a subsequent Contract Modification(s). In case of dispute 

the Contracting Officer reserves the right to be the final judge as to the operation and/or number of hours chargeable 

under III(c).

IV. SHIPPING CHARGES: The following charges cover the cost of shipping, as provided in "SECTION 

1. - GENERAL TERMS AND CONDITIONS", hereof, to destinations within each of the six zones 

(see below). Charges must be submitted in the order and manner requested; minimum charges will 

NOT be accepted. 

Reimbursement for transportation costs for shipments will be made in accordance with the contractor's 

prices for shipping charges. Bidder must bid the specified unit charge for each zone listed below. 

Fractional parts of the unit rate will be prorated (for example 28 lbs. would be 2.8 x rate bid), except 

for charges under IV.(1)(a) though (f) - Shipments up to 10 lbs. The prices bid, as applicable, will be 

applied to the weight of the ordered quantity.

______________ 

(Initials) 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 17 of 19

 Per each 

SHIPMENT

Per 

 10 lbs 

Per 

100 lbs

Zone Area Shipment up 

 to 10 lbs 

Shipment 

over 10 lbs 

 up to 40 lbs 

Shipment 

over 40 lbs 

 up to 120 lbs 

Shipment 

over 

120 lbs. 

 (1) (2) (3) (4) 

(a) 1 CO, NM, UT $_________ $_________ $_________ $_________ 

(b) 2 WY, MT, ID $_________ $_________ $_________ $_________ 

(c) 3 AZ, CA, NV $_________ $_________ $_________ $_________ 

(d) 4 DC, MD, VA $_________ $_________ $_________ $_________ 

(e) 5 E. of Mississippi 

(Excluding Zone 4) $_________ $_________ $_________ $_________ 

(f) 6 W. of 

Mississippi 

(Excluding Zones 1-3*)

$_________ $_________ $_________ $_________ 

NOTE: Failure to bid shipping charges to any zone may eliminate the bidder from consideration for 

award. 

EXPLANATION OF SHIPPING CHARGES: Destinations which are located within the various states 

and the District of Columbia fall within one of six zones, as defined hereinafter: 

 Zone l: Colorado, New Mexico, Utah. 

 Zone 2: Idaho, Montana, Wyoming. 

 Zone 3: Arizona, California, Nevada 

 Zone 4: District of Columbia, Maryland and Virginia. 

 Zone 5: United States East of the Mississippi excluding those areas in Zone 4. 

 Zone 6: The Continental United States West of the Mississippi excluding those areas in Zone 

1 through 3.*

*NOTE: An exception to the above is any shipment picked up or delivered from or to Alaska which 

exceeds 10 lbs. In these cases the agency will specify the method of shipment and furnish a Government 

Bill of Lading (GBL) or an account number to facilitate shipment. No charges will be allowed under 

"SHIPPING CHARGES" IV. (f)(2) through (4) for these shipments.

SHIPPING COSTS: Deliver all shipments f.o.b. destination in accordance with "SHIPPING 

CHARGES" under items IV. (a)(1) through (f)(4) in the "SCHEDULE OF PRICES". 

For the purpose of compensating suppliers for shipping charges to destinations falling within the 6 zones, 

except as provided under "SHIPPING COSTS", bidders are to bid a price as indicated in "IV - 

SHIPPING CHARGES". The prices bid, as applicable, will be applied to the weight of the ordered 

quantity. 

______________ 

(Initials) 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 18 of 19

DISCOUNTS ARE BID FOR PAYMENT AS FOLLOWS: 

__________ Percent, _________calendar days. See Article 12 "Discounts" of Solicitation Provisions 

in GPO Contract Terms (Pub. 310.2). 

Bidder hereby acknowledges amendment(s) number (ed) _________________________ 

BIDDERS THAT ACCESS THE SPECIFICATIONS FOR THIS SOLICITATION VIA THE 

INTERNET FROM THE GPO WEBSITE MUST ACCESS THE GPO FORM 910 "BID" FROM 

THE PDF FILE AND SUBMIT IT ALONG WITH THE "SCHEDULE OF PRICES" AS 

REQUESTED BY THESE SPECIFICATIONS. 

BIDDER'S NAME AND SIGNATURE: When responding by Fax or Mail, fill out and return one copy 

of all pages in "Section 4. - SCHEDULE OF PRICES", including initialing where indicated. In addition 

a completed signed copy of the form 910 is required. Do not enter prices on GPO form 910. NOTE: The 

schedule of prices will prevail in instances where prices are inadvertently entered on GPO form 910. 

Bidder _____________________________________________________ __________________

 Contractor's Code 

___________________________________________________________________________________ 

(Street Address) 

___________________________________________________________________________________

(City - State) 

By ______________________________________________________________________________

 (Signature and title of person authorized to sign this bid) 

_____________________________________________________ _________________________

(Person to be contacted) (Telephone Number) 

 

________________________________________ _________________________

e-mail address (Facsimile Number) 
Process Color Maps 

Program 2895-S R1(11/21) 

Page 19 of 19

SAMPLE OF THE BID ENVELOPE 

In order to ensure proper processing of all bids the following information is suggested on 

all bid envelopes. 

Program Number 2895-S

From: _________________________ 

Address:_________________________ 

 _________________________ 

 

Postage 

Stamp 

Required 

Here 

Bid Enclosed 

Bids will be received until 

December 16, 2016 at 2 P.M. 

prevailing Denver time.

U.S. Government Publishing Office 

Denver Regional Office 

Suite 208 

12345 W. Alameda Parkway 

Lakewood, CO 80228-2842