PROGRAM 1765-S TERM 02/01/10 TO 01/31/11

TITLE: VA STAR

ITEM NO. DESCRIPTION * BASIS OF * 

* AWARD * * * U

I. ELECTRONIC PREPRESS: * *  (a) Trim-page-size unit including halftones................per trim/page-size unit................. * 48 *  (b) Adobe Acrobat PDF soft proofs............................per proof.................................... * 6 *  (c) System timework..............................................per hour.................................. * 3 * II. PRINTING AND BINDING: * *  (a) 8-page newsletter......................per complete product * *  (1) Makeready and/or setup..................................................................................... * 6 *  (2) Running per 100 copies...................................................................................... * 360 * III. ADDITIONAL OPERATIONS: * *  (a) Fold newsletters from 11-3/8 x 15" to 11-3/8 x 7-1/2"..........per 100 copies................. * 360 *  (b) Packing and sealing shipping containers...........................per containerl................. * 94 * 

** 

CONTRACTOR TOTALS * * 

DISCOUNT * * 

DISCOUNTED TOTALS * * 

Page 1 of 2
** *

** *

UNIT RATE COST * * UNIT RATE COST *

$0.00 * * $0.00 *

$10.00 $480.00 * * $8.00 $384.00 *$16.00 $96.00 * * $16.00 $96.00 *$30.00 $90.00 * * $30.00 $90.00 *

$0.00 * * $0.00 *$0.00 * * $0.00 *

$120.00 $720.00 * * $84.00 $504.00 *

$16.00 $5,760.00 * * $11.50 $4,140.00 *

$0.00 * * $0.00 *

$1.50 $540.00 * * $1.00 $360.00 *$2.00 $188.00 * * $1.00 $94.00 *

** *

$7,874.00 * * $5,668.00 *

1.00% $78.74 * * 1.00% $56.68 *

$7,795.26 * * $5,611.32 *

AWARDED

PREVIOUS CONTRACTOR

GRAFIKSHOP

Houston, TX

Page 2 of 2
Program 1765-S (03/15) 

Page 1 of 12

Specifications by: JAR 

Reviewed by: KJC

U. S. GOVERNMENT PRINTING OFFICE 

Dallas, TX

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of

VA Locomotive

as requisitioned from the U.S. Government Printing Office (GPO) by the

Department ofVeterans Affairs

Single Award

CONTRACT TERM: The term ofthis contract is for the period beginning April1, 2014 and ending March 31,2015, plus 

up to four (4) optional12-month extension periods that may be added in accordance with the "Option to Extend the 

Contract Term" clause in the contract.

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Dallas, TX time, on March 25, 2014.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

BID SUBMISSION: Submit bid in preaddressed envelope furnished with solicitation, or send to: U.S. Government 

Printing Office, Dallas Regional Procurement Office, 1100 Commerce Street, Room 731, Dallas, TX 75242. Facsimile 

bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to GPO,

FAX No. (214)767-4101. The Program number and bid opening date and time must be specified with the bid. Refer to

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2 as revised June 2001. 

Abstracts of contract prices are available at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=Dallas

Questions concerning this contract should be directed to Julia Russ, telephone (214) 767-0451, ext.7 (No collect calls) or 

email jruss@gpo.gov.
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1765-S (03/15)

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SECTION 1. -GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to GPO Contract 

Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)) and Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979, (Rev. 8-02)).

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes-- Level II. 

(b) Finishing (item related) Attributes -- Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests- General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard

P-7. Type Quality and Uniformity

P-8. Halftone Match (Single and Double Impression) 

P-9. Solid and Screen Tint Color Match

P-10. Process Color Match

Approved Proofs 

Approved Proofs 

Approved Proofs 

Approved Proofs

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract expires. If 

the Government exercises this option, the extended contract shall be considered to include this clause, except, the total 

duration of the contract may not exceed (5) years as a result of, and including, any extension(s) added under this clause. 

Further extension may be negotiated under the "Extension of Contract Term" clause. See also "Economic Price 

Adjustment" for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from this 

solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in accordance with the 

provisions of this clause, provided that, in no event will prices be revised to exceed the maximum permissible under any 

law existing as of the date of the contract or as may be hereafter promulgated.

Price adjustment period: For the purpose of this clause, the program years shall comply with the Contract Term clause. 

There shall be no price adjustment for orders placed during the first program year of this contract.

Price adjustment: The prices shall be adjusted on the basis of the "Consumer Price Index For All Urban ConsumersCommodities Less Food, Seasonally Adjusted," published monthly in the CPI Detailed Report by the Department of 

Labor, Bureau of Labor Statistics, in the following manner:
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1765-S (03115) 

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(1) The contract price of orders placed during the adjusted period (excluding reimbursable postage or transportation 

costs) shall be adjusted by the percentage increase or decrease in the average, seasonally adjusted Consumer Price Index 

For All Urban Consumers- Commodities Less Food (seasonally adjusted) as follows: An index shall be calculated by 

averaging the 12 seasonally adjusted months ending 3 months prior to the expiration of the first period of the contract. 

This average is then compared with the average index for the 12-month period ending 3 months prior to the beginning of 

the contract, called the base index. The percentage increase or decrease by comparing these two indexes shall be applied 

to the contractor's invoices for orders placed during the price adjustment period.

(2) The Government will notify the contractor in writing of the percentage increase or decrease to be applied to any 

invoices to be submitted for orders subject to price adjustment in accordance with this clause. Such percentage will be 

determined from the published index as set forth above. The contractor shall apply the percentage increase or decrease 

against the total price of the invoice less reimbursable postage or transportation costs. Any applicable discounts will be 

calculated on the basis of the invoice price as adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor'ss!ubcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. 

Orders may be issued under the contract from March 1, 2013 through February 28, 2014 plus for such additional periods

as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The 

contract shall control in the event of conflict with any print order. A print order shall be "issued" for purposes of the 

contract, when it is either deposited in the U.S. Postal Service mail or otherwise furnished to the contractor in 

conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. Shipment/delivery 

of items or performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

"Ordering". The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in orders 

in the amounts or quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment 

under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth which 

are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders 

under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.
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1765-S (03/15)

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If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth

herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

QUANTITIES: This contract is for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled "Ordering". 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise 

provided in this contract, if the Government's requirements for the items set forth herein do not result in orders in the 

amounts or quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment under this 

contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, and pursuant to the section entitled "DETERMINATION OF

AWARD AND PLACEMENT OF WORK," the low contractor and each successive low contractor shall furnish to the

Government all items set forth herein which are called for by print orders issued in accordance with the "Ordering" clause 

of this contract, except when the shipping/delivery schedule cannot be met.

PAYMENT: Submit all vouchers to: Comptroller, Stop FMCE, Office of Financial Management, U.S. Government

Printing Office, Washington, DC 20401.
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Page 5 of 12

SECTION 2.- SPECIFICATIONS

SCOPE:.These specifications cover the production of a 12 page, self cover, saddle-stitched, newsletter requiring such 

operations as electronic pre-press, proofs, four color process printing, binding, packing, and distribution.

TITLE: VA Locomotive

FREQUENCY OF ORDERS: Approximately 4 orders per year

QUANTITY: Approximately 4,000 copies per order.

NUMBER OF PAGES: Approximately 12 pages self cover per order. 

TRIM SIZE: 8-1/2" x 11"

GOVERNMENT TO FURNISH: Print orders and electronic media with all page elements (text and illustrations) in 

proper position. Electronic media will be uploaded to a contractor furnished File Transfer Protocol (FTP) site or 

contractor may pick up a CD-R using the contractor's own carrier account.

Platform: Windows 7

Storage Media: Electronic Transfer via FTP or CD-R

Software: Adobe CS 5.5 and 6 including Adobe InDesign 5.5, Illustrator 5/6, and PhotoShop 5/6

Note: All software upgrades (for specified applications) that may occur during the term of the contract must be supported 

by the contractor.

Files will be furnished in native application format. In addition to the native application files Portable Document Format

(PDF) files may be furnished as a general guide. Do not print from PDF files.

Fonts: All printer and screen fonts will be furnished. The contractor is cautioned that furnished fonts are the property of 

the Government and/or its originator. All furnished fonts are to be eliminated from the contractor's archive immediately 

after completion of the contract.

GPO Form 2678 (Blue Label) and 917 Selection Certificate. 

GPO Form 905 Labeling and Marking Specifications.

GPO Form 2682 Specifications for Packing, Labeling, and Palletizing. 

GPO Form 892 "PROOFS" label.

Contractor must reproduce all labels and forms as needed.

ELECTRONIC PREPRESS:

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files

to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might 

interfere with proper file image processing must be reported to the contract administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

Prior to making any revisions, the contractor shall copy the furnished files and make all changes from the copy unless 

otherwise indicated.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish", 

necessary to produce the products in accordance with these specifications.
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PROOFS: 1 set(s) of digital one-piece composite laminated color proofs on the actual production stock (Kodak Approval, 

Screen TrueRite, Polaroid PolaProof, Latran Prediction, CreoSpectrum, or Fuji Final Proof) with a minimum resolution of

2400 x 2400 dpi. Proofs must show dot structure and be in press configuration. Direct to plate must be used to produce the 

final product.

In lieu of digital one-piece laminated proofs, at contractor's option 1 set(s) of inkjet proofs that are G7 profiled and use 

pigment-based inks may be submitted. A proofing RlP that provides option for high quality color matching such as 

Device Links Technology and/or ICC Profiles Technology, and meets or exceeds industry tolerance to ISO 12647-2 

standard for Graphic Technology (as of 3/19/09 and future amendments) must be utilized. Output must be a minimum of

720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain one of the following color control 

strips to be evaluated for accuracy: IDEAlliance ISO 12647-7 (2007 or later) Wedge or P2P25 Target.

Proofs must contain color control bars for each color of ink on the sheet. Control bars must be placed parallel to the press's

ink rollers. The control bars (such as Brunner, GATF, GRETAG, or RIT) must show areas consisting of minimum

1/8" x 1/8" solid color patches; tint patches of25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet. The make and model number of the proofing 

system utilized shall be furnished with the proofs. These proofs must contain all elements and indicate margins. Proofs 

will be used for color match on press.

2 set(s) of digital color content proofs for the entire publication. Direct to plate must be used to produce the final product 

with a minimum resolution of 2400 x 2400 dpi.

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs shall 

be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and folded to the finished 

size of the product, as applicable.

The contractor must not print prior to receipt of an "OK to Print."

The contractor will be responsible for performing all necessary proofreading to ensure that proofs are in conformity with 

the copy submitted.

One set of digital color content proofs, as finally approved by the Department, will be retained by the Department.
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STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 2011.

White Litho (Gloss) Coated Book, (basis weight: 80 lbs per 500 sheets, 25 x 38"), equal to JCP Code A180.

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or attached 

color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on paper the color of 

which, in his opinion, materially differs from that of the color sample(s).

PRINTING: Print head-to-head in four-color process throughout. Must be printed on a press capable of printing four 

colors in a single pass through the press (minimum four printing units).

INK: Four Color Process.

MARGINS: Bleed edges are scattered throughout.

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page signatures 

after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be allowed.

PACKING: Shrink film pack in units of 25. Pack in shipping containers not to exceed 40 pounds when fully 

packed.

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks and 

attach to shipping containers. Contractor must reproduce furnished forms and labels as needed.

SAMPLES: On each print order, two samples shall be sent to: U.S. Government Printing Office, Regional Procurement

Office, 1100 Commerce Street, Room 731, Dallas, Texas 75242, Attn: Samples Program 1765-S/JAR.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the samples shall 

include a facsimile of the print order on which they were ordered. These samples should be shipped in compliance with 

the specified schedule on the individual print order.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in accordance 

with the chart below. A random copy must be selected from each sublot. Do not choose copies from the same general 

area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying that copies were 

selected as directed. The random copies constitute a part of the total quantity ordered, and no additional charge will be 

allowed.

Books Forms

Quantity Number of Quantity Number of

Ordered Sublots Ordered Sublots

500- 3,200

3,201 - 10,000

10,001 - 35,000

35,001 and over

50

80

125

200

12,000- 35,000

35,001 and over

125

200

These randomly selected copies must be packed separately and identified by a special government-furnished blue label, 

affixed to each affected container. The container and its contents shall be recorded separately on all shipping documents 

and sent in accordance with the distribution.

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included.
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DISTRIBUTION: Deliver f.o.b. destination Michael E. DeBakey VA Medical Center, Communications Office (Public

Affairs), Room 4A-370, 2002 Holcombe Blvd., Houston, TX 77030. (Includes Blue Label Copies)

Deliver f.o.b. destination to 1100 Commerce Street, Room 731, Dallas, TX, 2 samples from each print order marked for: 

Samples Program 1765-S/JAR.

Upon completion of each order, all Government furnished material must be returned to the Department.

All expenses incidental to returning materials, furnishing sample copies and proofs, must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to

receipt of the individual print order (GPO Form 2511).

Furnished material and proofs must be picked up from and delivered to the Department at contractor's expense, see

"Distribution" for address. Material will be available for pickup 1 hour after notification.

The following schedule begins the workday after notification of the availability of print order and furnished material; the 

workday after notification will be the first workday of the schedule.

(a) Submit proofs within 3 workdays.

(b) Department will hold proofs 2 workdays and approve or approve with corrections and/or changes. Contractor is 

responsible for the pick up of one set of reviewed proofs.

(c) Complete production and distribution must be made by the contractor within 5 workdays after notification of 

availability of approved proofs.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified.

COMPLIANCE REPORTING: For each order placed, contractor must notify the ordering agency on the same day that

the product ships/delivers via e-mail sent to burke.francesm@va.gov (or to the address furnished on the Print Order). The 

subject line ofthis message shall be "Distribution Notice for Jacket XXX-XXX, P.O. XXXXX, Print Order XXXXX".

The notice must provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide

copies of all delivery, mailing, and shipping receipts upon agency request.
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SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the following 

units of production which are the estimated requirements to produce orders for 12 months under this contract. These units 

do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered during a like 

period of time.

The following item designations correspond to those listed in the "Schedule of Prices".

I. (a) 48

(b) 96

(c) 96

(d) 8

II. (1) (2)

(a) 48 1,920

III. (a) 960

IV. (a) 48

(b) 640

v. (a) 20
VA Locomotive Page 10 of 12

1765-S (03115)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids, may be declared nonresponsive.

An entry ofNC (No Charge) shall be entered ifbidder intends to furnish individual items at no charge to the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government.

All vouchers submitted to the GPO shall be based on the most economical method of production. Fractional parts of 100 

will prorated at the per 100 rate.

Cost of all required paper must be charged under Item III.

I. ELECTRONIC PREPRESS: The prices offered must be all-inclusive for output from electronic media and shall 

include the cost of all materials and operations as applicable including output of original or revised pages from electronic 

media.

(a) Trim/page-size unit including halftones............per page..........................................$ _ 

(b) One-piece composite laminated color proofs......per trim/page-size unit. .......................$ _ 

(c) Color content proofs...................................per trim/page-size unit. ........................$ _ 

(d) System timework.......................................per hour. ........................................$ _

Electronic pre-press operations which cannot be properly classified under any other item shall be charged as "System 

Timework". Any charge made under "System Timework" must be supported by a statement outlining in detail the 

operation for which payment is claimed. In case of dispute, the Contracting Officer reserves the right to be the final judge 

as to the operations and/or number of hours chargeable under item (c).

Operations that will be allowed are special visual effects changes such as electronic enhancement or alteration of 

photography, graphics, illustrations or text that is not performed by the department's design staff requiring system 

software work by the contractor.

(Initials)
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1765-S (03/15)

II. PRINTING AND BINDING:

Makeready 

and/or Setup

(1)

Running Per

100 Copies

(2)

(a) Printing in four-color process.........................per trim/page-size unit.......$ _ $ _ 

III. PAPER:

Payment for all paper supplied by the contractor under the terms of these specifications, as ordered on the individual print 

orders, will be based on the net number of leaves furnished for the product(s) ordered. The cost of any paper required for 

makeready or running spoilage must be included in the prices offered.

Per 100 leaves

(a) White Litho Coated Offset Book (80 lb) .................................................................................$ _

IV. PACKING:

(a) Bulk shipments (packing and sealing containers).....per container.....................................$ _

(b) Shrink film wrap in units of25..........................per shrink wrap..................................$ _ 

V. AUTHOR'S ALTERATIONS:

A charge will be allowed for each minor revision not performed by the Government. The price offered should include the 

cost of all proofs, materials, and operations required to produce the revision in its final form as an integral part of the basic 

trim/page-size unit.

(a) Author's alterations..........................................per line.........................................$ _

(Initials)
VA Locomotive Page 12 of 12

1765-S (03115) 

BIDDERS NAME AND SIGNATURE: Fill out and return the following:

(a) Two copies of all pages in "Section 4.- Schedule of Prices", initial or sign each in the space provided.

(b) Two copies of GPO Form 910, "Bid". DO NOT ENTER BID PRICES ON GPO FORM 910. Note: The 

schedule of prices will prevail in instances where prices are inadvertently entered on GPO Form 910.

Bidder------------------------------------------------------------------------------

(City and State)

By 

(Signature and title of person authorized to sign this bid)

(Person to be contacted) (Telephone Number)
IMPORTANT

GPO Form 2682 (9-87) P. 51688-1 

UNITED STATES GOVERNMENT PRINTING OFFICE

Specifications for Packing, Labeling, and Palletizing

Packing, Labeling, and Palletizing must be in accordance with the requirements as stated in GPO 

Contract Terms (Pub. 310.2). Nonconformance with the 

requirements may be cause for rejection.

Reproduced below are significant extracts from the packing, labeling, and palletizing articles contained in GPO Contract Terms (Pub. 310.2). Questions regarding these articles should be directed to the contracting officer.

Packing.

Each packing unit must be uniform in size and 

quantity contained therein. Unless otherwise indicated, each shipping container must not exceed 45 

pounds when fully packed. Quantities which fill less 

than one-half a shipping container may be wrapped in 

shipping bundles.

Shipping containers. Only new corrugated or solid 

fiberboard containers may be used. Containers must be 

made in accordance with Federal Specification PPPB-636 and any amendments thereto. Unless otherwise 

provided in the specifications, bursting strength shall 

be 275 pounds per square inch minimum. Containers 

must be packed solidly (top and sides) with the material laid flat on the bottom of the containers (never 

stand on end); top and bottom pads of corrugated 

fiberboard shall be used and be in solid contact with 

the top and bottom of the container. In the event the 

material does not fit snugly on the top or sides, opencell pads or thicknesses of corrugated board must 

be added.

Labeling and Marking.

The label must be reproduced (same size) from the 

facsimile in black ink on white paper. The label must 

be filled in accurately and legibly, using bold characters 

at least \4" high, except the "From" box which may 

be smaller.

Palletizing.

When indicated in specifications, the contractor will 

be required to furnish pallets for bulk shipments, in 

shipping containers, when the containers fill two layers 

or more on the pallet.

Pallets must be Type III, Size 2, Group 2 (or Group

3 at contractor's option) made in accordance with Federal Specification NN-P-71C and any amendments 

thereto. Full entry must be on the long dimension. Maximum height allowed including pallet is 55". 

Pack flush to corners.

Note.-Noncompliance with the packaging, labeling, and/or palletizing specifications may be cause for the Government 

to reject the shipment, at destination, and return it to the contractor at his expense. After giving notice of the deficiency and affording the contractor an opportunity to correct, the Government may, at its option, repackage, relabel, 

and/or repalletize in accordance with the specifications and charge all costs to the contractor.
- " 

6.2 Ordering Data:

Stringer and Deckboard Design for Type Ill, 

Four-way (Partial) Flush Pallet

a) Federal Specification Pallets, Material Handling, Wood, 

Stringer Construction, 2-way and 4-way (partial), 

NN-P-71C, dated 9-10-73.

b) Classification: 

1. Type Ill-four-way (partial), flush, assembled, nonreversible. 

2. Size 2-40" x 48".

3. Wood Group 11-medium density woods (softwoods), r == :;::;::::::;::;::::::;::;::::::;::;:::::= Wood Group Ill-high density woods (hardwoods).

4. Grade A-untreated. )' 

c) Preproduction model not required. &HI 

d) Moisture content as per specification. 

e) Manufacturer's identification not required. 

f) Bundling for shipment not required.

NN-P-71C ,.... 40"--------

ON BOTH

SLOTS

7 1 2

T 0

7-3/4'

28"MIN. 

(IMPORTANT)

5-518"L

1-119"

TO

1-114"

3/4" MIN. RAD.----t--1-

FOR CUTOUTS 

45° BOTH

1 ..- ------,- EDGES '-T- ------ -/'/- --._III4"

_r- SINGLE BOARDS CENTER TWO BOARD ALTERNATE -.

lA• CHAMFER EDGES FOR ALL BOTTOM BOARDS 

END VIEW

1. Dimensions are in inches. 

2. Notches are to be centered about the centerline (CL). 

3. Corners of notches shall be rounded as indicated. 

4. One or two bottom deckboards may be used at the center. 
GPO Form 910

(R 8-Q1) P.57021-4 

Part 1

ORIGINAL

U.S. GOVERNMENT PRINTING OFACE

Printing Procurement Department

BID

All bids are subject to GPO Publication 310.2, Contract Terms (Rev. 6-01) which is incorporated by reference, and the 

representations and certifications on the reverse of part one of this GPO Form 910. ·

Shipment(s) will be made from: City -----------------,State _

{The city{ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b.contractor's city 

is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state 

shown below in the address block and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, contractor will be responsible for any additional shipping costs incurred.) ·

PROGRAM NO. _ (BIDDER TO ATIACH SCHEDULE OF PRICES TO THIS BID FORM) 

or 

JACKET NO. _ 

BID _

Additional Rate-----

Discounts are offered for prompt payment as follows: percent,------- calendar days. 

See Provision 12 "Discounts" in GPO Contract Terms {Pub. 310.2). 

Bidder hereby acknowledges amendment(s) number{ed) --------------------

In compliance with the above, the undersigned agrees, if this bid is accepted within calendar days (60 

calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified 

items at the price set opposite each item, delivered at the designated point{s), in exact accordance with specifications. 

I Notice:Failure to provide a 60 day bid acceptance period may result in expiration of your bid prior to award.

COMPANY SUBMIITJNG BID PERSON AUTHORIZED TO BID 

Companx----------------

Address ---------------- 

City State zfp 

GPO Contractor Code (if known) _ -:.

Name----------------------

Title-----------------

Signature---------------- 

Date _

Telephone Number .::....,. _ Facsimile Number-------------

Contracting Officer Review'-------- Date-----Certifier-------Date ------- < IMial:s) (lnilials)
Representations and Certifications

Exception to the certifications may render your bid nonresponsive. Submission of your bid without statement of exception 

shall constitute certification of the six items.

REPRESENTATIONS.

R-1. Smallbusiness. By submission of a bid, the bidder represents that the bidder is a 

small business concern, unless the bid contains an affirmative representation that the 

bidder Is not a small business concern.

R-2. Small Disadvantaged Business Concern. By submission of a bid, the bidder 

represents that the bidder is not a small disadvantaged business concern, unless the bid 

itself contains an affirmative representation that the bidder Is a small disadvantaged 

business concern.

R-3. Women-Owned Small Business Concern. By submission of a bid, the bidder 

represents that the bidder is not a women-owned small business concern, unless the bid 

itself contains an affirmative representation that the bidder is a women-owned small 

business concern.

CERTIFICATIONS.

C-1. Covenant Against Contingent Fees. Submission of a bid without statement of 

exception shall constitutecertification.

(a) The contractor warrants that no person or agency has been employed or retained to 

solicit or obtain a contract upon an agreement or understanding for a contingent fee, except 

a bona fide employee or agency. For breach or violation of this warranty, the Government 

shall have the right to annul the contract without liability or, in its discretion, to deduct from 

the contract price or consideration or otherwise recover, the full arnount of the contingent 

fee.

(b) "Bona fide agency" means an established commercial or selling agency, maintained by a contractor for the purpose of securing business, that neither exerts nor 

proposes to exert improper influence to solicit or obtain Government contracts nor holds 

itself out as being able to obtain any Government contract or contracts througl1 improper 

influence.

"Bona fide employee" means a person, employed by a contractor and subject to the 

contractor's supervision and control as to time, place, and manner of performance, who 

neither exerts nor proposes to exert improper influence to solicit or obtain Government 

contracts nor holds out as being able to obtains any Government contract or contracts 

throughimproper influence.

"Contingent fee" means any commission, percentage, brokerage, or other fee that is 

contingent upon the success that a person or concern has in securing a Government 

contract.

"Improper influence" means any influence that induces or tends to induce a Government 

employee or officer to give consideration or to act regarding a Government contract on any 

basis other than the merits ofthe matter

C-2. Buy American Certification. Except as may be listed with the bid itself, the 

bidder certifies with the submission of a bid that each end product is a domestic end product 

(as defined in clause 37 "Buy American Act" in Contract Clauses), and that com-ponents of 

unknown origin have been considered to have been minded, produced, or manufactured 

outside the United States. Any exception listed with the bid itself must list both the excluded 

end products and the country of origin of each.

C-3. Clean Air and Water. Submission of a bid without statement of exception shall 

constitutecertification.

(Applicable if the bid or offer exceeds $100,000 or the Contracting Officer has determined that orders under an indefinite quantity contract in any year will exceed $100,000, or 

a facility to be used has been the subject of a conviction under the Clean Air Act (42 U.S.C.

7413 (C) {1)) or the Federal Water Pollution Control Act (33 U.S.C. 1319(c)) and is listed by

EPA, or is not otherwise exempt.)

(a) Any facility to be utilized in the performance of the proposed contract has not been 

listed on the EnvironmentalProtection Agency List of Violating Facilities.

(b) The Contracting Officer will be promptly notified, prior to award, of the receipt of any 

communication from the Director, Office of Federal Activities, Environmental Protection 

Agency, indicating that any facility which he/she proposes to use for the performance of the 

contract is under consideration to be listed on the EPA List of ViolatingFacilities.

(c) Bidder will include substantially this certification, including this paragraph (c), in 

every nonexempt subcontract.

C-4. Certificate of Independent Price Determination. Submission of a bid without 

statement of exception shall constitute certification.

(a) The offeror certifies that-

{1) The prices in the offer have been arrived at independently, without, for the 

purpose of restricting competition, any consultation, communication, or agreement with 

any other of'feror or competitor relating to (i) those prices; (ii) the intention to submit an offer; 

or (iii) the methods or factors used tocalculate the prices oHered.

(2) The prices in the offer have not been and will not be knowingly disclosed by the 

oHeror, directly or indirectly, to any other offeror or competitor before bid opening (in the 

case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) 

unless otherwise required by law, and

(3) No attempt has been made or will be made by the offeror to induce any other 

concern to submit or not to submit an offer for the purpose of restrictingcompetition.

(b) Each signature on the offer is considered to be a ce1tification by the signatory that 

the signatory-

(1) Is the person in the offeror's organization responsible for determining the prices 

being offered in the bid or proposal, and that the signatory has not participated and will not 

participate in any action contrary to subparagraphs (a) (1) through (a) (3) of this provision; 

or

(ii) As an authorized agent, does certify that the principals named in subdivision 

(b) (2) (i) of this provision have not participated, and will not participate, in any action 

contrary to subparagraphs (a) (1) through (a) (3) of this provision; and

(iii) As an agent has not personally participated, and will not participate, in any 

action contrary to subparagraphs (a) (1) through (a) (3) of this provision.

(c) If the offeror deletes or modifies subparagraph (a) (2) of this provision, the offeror 

rnust furnish with its offer a signed statement setting forth in detail the circumstances of the 

disclosure.

C-5. Certification Regarding Debarment,Suspension,Proposed Debarment,and 

other Responsibility Matters (Jan. 1999). By submission of a bid-

(a) (1) The offeror certifies, to the best of its knowledge and belief, that- 

(i) The offeror and/or any of its principals-

(A) Are not presently debarred, suspended, proposed for debarment, or 

declaredineligible for the award of contracts by any Federal agency;

(B) Have not, within a 3-year periodpreceding this offer, been convicted of or 

had a civil judgment rendered against them for: commission of a fraud or a criminal offense 

in connection with obtaining, attempting to obtain, or perfonning a public (Federal, state, or 

local) contract or subcontract; violation of Federal or state antitrust statutes relating to the 

submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification 

or destruction of records, making false statements, tax evasion, or receiving stolen 

property,and

(C) Are not presently indicted for, or otherwise criminally or civilly charged by 

a governmental entity with commission of any of the offenses enumerated in subdivision 

(a) (1) (i) (B) of this provision.

(ii) The offeror has not, within a three-year period preceding this offer, had one 

or more contracts terminated for default by any Federalagency.

(2) "Principals," for the purposes of this certification, means officers: directors, 

owners: partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a 

subsidiary,division or business segment, and similar positions).

This certification Concerns a Matter Within the Jurisdiction of and Agency of the 

United States and the Making of a False, Fictitious, or Fraudulent Certification May Render 

the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

(b) The offeror shall provide immediate written notice to the Contracting Officer if, at any 

time prior to contract award, the offeror learns that its certification was erroneous when 

submitted or has become erroneous by reason of changedcircumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not 

necessarily result in withholding of an award under the solicitation. However, the certification will be considered in connection with a determination of the offeror's responsibility. 

Failure of the offeror to furnish a certification or provide such additional information as 

requested by the Contracting OHicer may render the offeror non-responsible.

(d) Nothing contained in the foregoing shall be construed to require ljlstablishment of a 

system of records in order to render, in good faith, the certification required by paragraph 

(a) of this provision. The knowledge and information of an offeror is not required to exceed 

that which is normally possessed by a prudent person in the ordinary course of business 

dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact 

upon which reliance was placed when making award. If it is later determined that the 

offeror knowingly rendered an erroneous certification, in addition to other remedies 

available to the Government, the Contracting Officer may terminate the contract resulting 

from the solicitation for default

C-6. Certification of NonsegregatedFacilities (Jan. 1999). Submission of a bid without 

statement of exception shall constitutecertification.

(a) "Segregated facilities," as used in this provision, means any waiting rooms, work 

areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker 

rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or 

entertainment areas, transportation, and housing facilities provided for employees, that are 

segregated by explicit directive or are in fact segregated on the basis of race, color, religion, 

or national origin because of habit, localcustom,orotheJWise.

(b) By submission of an offer, the offeror certifies that it does not and will not maintain or 

provide for its employees any segregated facilities at any of its establishments, and that it 

does not and will not permit its employees to perform their services at any location under its 

control where segregated facilities are maintained. The offeror agrees that a breach of this 

certification is a violation of the Equal Opportunity clause in the contract.

(c) The offeror further agrees that (except where it has obtained identical certifications

from proposedsubcontractors for specif'ictimeperiods) it will-

(1) Obtain identical certifications from proposed subcontractors before the award 

of subcontracts under which the subcontractor will be subject to the Equal Opportunity 

clause:

(2) Retain the certifications in the files; and

(3) Forward the following notice to the proposed subcontractors (except if the 

proposedsubcontractors have submittedidenticalcertifications for specific time periods):

NOTICE TO PROSPECTIVE SUBCONTRACTORS OF 

REQUIREMENT FOR CERTIFICATION OF 

NONSEGREGATED FACILITIES

(2) (i) Has been authorized, in writing, to act as agent for the followingprincipals in

certifying that those principals have not participated, and will not participate in any action 

contrary to subparagraphs (a) (1) through (a) (3) of this provision [insert full name of 

person(s) in the offeror's organization responsible for determining the prices offered in the 

bid or proposal,and the title of his or her position in the offeror's organization];

A certif'ication of Nonsegregated Facilities must be submitted·before the award of a

subcontract under which the subcontractor will be subject to the Equal Opportunity clause. 

The certification may be submitted either for each subcontract orfor all subcontracts during 

a period (i.e., quarterly, semiannually, or annually).

Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.
****SAMPLE BID ENVELOPE****

In order to insure proper processing of all bids, the following 

information is required on all contractor furnished bid envelopes:

JACKET OR PROGRAM NO. 

-----

FROM 

_

ADDRESS 

_

(Please check appropriate box)

BID

NO BID 

C CONFIRMATION OF TELEPHONFJTELEGRAPH BID U.S. Government Printing Office

Dallas Regional Printing Procurem

1100 Commerce Street, Room 731

Dallas, TX 75242

BIDS WILL BE RECEIVED UNTIL AT 3 p.M. PREVAILING DALLAS TIME