Prog: 435-S

Title: Cut Forms

Agency: Department of Justice

Term: Beginning 06.01.2020 and ending 05.31.2021

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST UNIT RATECOST UNIT RATECOST

I. PRINTING, BINDING, PACKING and 

DISTRIBUTION:

(a) Form EOIR-28:

Printing in black ink only, including binding..........

....................per leaf......................................

(1) Makeready and/or Setup 4 20.00 80.00 50.00 200.00 48.00 192.00 103.00 412.00

(2) Running Per 100 Copies 4213 0.52 2,190.76 2.00 8,426.00 1.00 4,213.00 2.92 12,301.96

(b) Form EOIR-331C:

Printing in black ink only, including binding..........

...................Per leaf.......................................

(1) Makeready and/or Setup 4 20.00 80.00 75.00 300.00 48.00 192.00 103.00 412.00

(2) Running Per 100 Copies 8069 0.52 4,195.88 3.80 30,662.20 1.00 8,069.00 2.92 23,561.48

(c) Form I-589 with Instructions:

Printing/imaging in black ink only, inclluding

binding............per leaf...................................

(1) Makeready and/or Setup 76 21.05 1,599.80 20.00 1,520.00 5.00 380.00 8.26 627.76

(2) Running Per 100 Copies 98314 0.63 61,937.82 2.25 221,206.50 0.80 78,651.20 3.00 294,942.00

(d) BIA Appeals Packet:

Printing in black ink only, including binding..........

...................per leaf.......................................

(1) Makeready and/or Setup 28 21.05 589.40 20.00 560.00 5.00 140.00 17.29 484.12

(2) Running Per 100 Copies 23075 0.63 14,537.25 2.35 54,226.25 0.80 18,460.00 3.25 74,993.75

II. PAPER:

(a) Form EOIR:28:

Green Uncoated Text (50-lb.)............................

Per 100 Leaves 4213 1.00 4,213.00 1.30 5,476.90 1.30 5,476.90 0.72 3,033.36

(b) Form EOIR-331C:

Blue Uncoated Text (50-lb.)...............................

Per 100 Leaves 8069 1.00 8,069.00 1.30 10,489.70 1.30 10,489.70 0.72 5,809.68

(c) Form I-589 with Instructions:

White Uncoatted Text (50-lb.)............................

Per 100 Leaves 98314 0.68 66,853.52 0.85 83,566.90 1.00 98,314.00 0.56 55,055.84

(d) BIA Appeals Packet:

White Uncoated Text (50-lb.).............................

Per 100 Leaves 23075 0.68 15,691.00 0.85 19,613.75 1.00 23,075.00 0.63 14,537.25

CONTRACTOR TOTALS 180,037.43 436,248.20 247,652.80 486,171.20

DISCOUNT 3.00% 5,401.12 2.00% 8,724.96 0.00% 0.25% 1,215.43

DISCOUNTED TOTALS 174,636.31 427,523.24 247,652.80 484,955.77

AWARDED

Claysburg, PA

NPC

Willow Grove, PA

BELA PRINTING

Capitol Heights, MD

GRAY GRAPHICS

Albuquerque, NM

LITHEXCEL

Page 1 of 1
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

732 North Capitol Street NW, Washington, DC 20401-0001

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

May 6, 2020

This is Amendment No. 1. The specifications in our invitation for bids on Program 435-S, scheduled 

for opening at 11:00 AM on May 15th, 2020, are amended as follows:

1. On page 8 of 15 under “Packaging” of the contract specifications.

Remove the following paragraph:

Contractor to wrap forms or sets of forms (with slip sheets) in units of 500 copies with kraft 

paper (shrink-wrapping is not allowed). Contractor to identify each form on the outside of each 

wrapped package.

Replace with the following paragraphs:

Contractor to wrap single-leaf forms in units of 500 copies with kraft paper (shrink-wrapping is 

not allowed). Contractor to identify each form on the outside of each wrapped package.

Form I-589 with Instructions: Collate and band forms (with slip sheets in between sets) in sets of 

25. Pack 6 banded sets in one carton for a carton total of 150 sets.

BIA Appeals Packet: Collate and band forms (with slip sheets in between sets) in sets of 50. 

Pack 8 banded sets in one carton for a carton total of 400 sets.

All other specifications remain the same.

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission, which is via e-mail to bidsapsdc@gpo.gov for this solicitation.

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission. 

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may 

be reason for bid being declared nonresponsive.

Sincerely,

YVETTE VENABLE-BROOKS

Contracting Officer
U.S. GOVERNMENT PUBLISHING OFFICE | Keeping America Informed | OFFICIAL | DIGITAL | SECURE

732 North Capitol Street NW, Washington, DC 20401-0001

http://www.gpo.gov | www.facebook.com/USGPO | twitter.com/USGPO

May 12, 2020

This is Amendment No. 2. The specifications in our invitation for bids on Program 435-S, scheduled 

for opening at 11:00 AM on May 15th, 2020, are amended as follows:

The specifications in our invitation for bids are amended as follows:

On page 1 of 15 of the specifications:

Delete

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on 

this, bidders MUST submit email bids to apsdc@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time.

Insert

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on 

this, bidders MUST submit email bids to Bidsapsdc@gpo.gov for this solicitation. No other method of 

bid submission will be accepted at this time.

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation 

for bid submission, which is via e-mail to bidsapsdc@gpo.gov for this solicitation.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID OPENING. 

Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may 

be reason for bid being declared nonresponsive.

Sincerely,

YVETTE VENABLE-BROOKS

Contracting Officer
Program 435-S Page 1 of 15

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Cut Forms

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Justice

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2020 and ending May 31, 

2021, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC Time, on May 15, 2020, at the 

Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will NOT be a public bid 

opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

must submit email bids to APSDC@gpo.gov for thissolicitation. No other method of bid submission will be accepted 

at this time. The program number and bid opening date must be specified in the subject line of the emailed bid 

submission. Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification Standards, No. 13, dated 

September 2019. Prospective bidders should carefully read this publication as the applicable standards within become 

an integral part of this contract. The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/formsand-standards along with a list of major revisions.

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature, contact Cecilia Dominguez Castro at cdominguezcastro@gpo.gov or 

(202) 512-0307.
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435-S (05/21)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level IV.

(b) Finishing (item related) Attributes – Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proof/Electronic Media

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.
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435-S (05/21)

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from June 1, 2020 to May 31, 2021, and the second and any succeeding period(s) will extend for 12 months 

from the end of the last preceding period, except that the length of the final period may vary. The first day of the 

second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending February 29, 2020, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in Producer 

Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913-01 for Offset and Text will apply to all paper required under this contract.

2. The applicable index figures for the month of May 2020, will establish the base index.

3. There shall be no price adjustment for the first three (3) production months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the month 

being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

X – base index x 100 = ____%

base index

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item II., “PAPER” in the 

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for orders 

placed during months affected by this clause.
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435-S (05/21)

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any law 

in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to the 

contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any contingency 

to cover anticipated increased costs of paper to the extent such increases are covered by this price adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by 

the Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from June 1, 2020 through May 31, 2021 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.
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435-S (05/21)

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
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435-S (05/21)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of cut forms requiring such operations as electronic prepress, 

printing, binding, packing, and distribution.

TITLE: Cut Forms.

FREQUENCY OF ORDERS: Quarterly.

QUANTITY: Approximately 80,000 to 210,000 copies per form per order.

NOTE: All forms will be ordered on each print order requiring the same schedule. In the first contract year only, two 

quarter’s worth of forms may be ordered on the first order. 

NUMBER OF PAGES: 

Form EOIR-28: One leaf (face and back).

Form EOIR-33IC: One leaf (face and back).

Form I-589 with Instructions: Approximately 38 pagestotal per set per order. (A set is comprised of approximately 24 

pages (12 face only leaves) for the form and approximately 14 pages (7 face and back leaves) for the instructions

document.)

BIA Appeals Packet: Approximately 14 pages total per set per order. (A set is comprised of an 8-page (4 face and back

leaves) instructions document and a 6-page (3 face and back) form.)

NOTE: The Form EOIR-33IC is the only form that is imaged with each office’s address.

TRIM SIZES: 8-1/2 x 11”.

GOVERNMENT TO FURNISH: Furnished electronic media will be furnished once at the beginning of the contract 

to be held for reuse throughout the term of the contract.

Electronic media will be furnished as follows:

Storage Media: Email; Agency website (see “ELECTRONIC PREPRESS”).

Software: Adobe Acrobat 9.x, version 1.7, Extension Level 5.

NOTE: All platform system software upgrades (for specified applications) which may occur 

during the term of the contract must be support by the contractor.

Fonts: Printer and screen fonts will be embedded.

The contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract.
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435-S (05/21)

Additional 

Information: Files will be furnished as press-ready PDF files.

All illustrations will be furnished in place in the electronic files.

Identification markingssuch asregister marks, commercial identificationmarks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product(s) in accordance with these specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractorshall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the ordering 

agency as specified on the individual print order.

The contractorshall create or alter any necessarytrapping,set properscreen angles and screen frequency, and define file 

outputselection forthe imaging device being utilized. Furnished filesmust be imaged as necessary tomeet the assigned 

quality level. Contractor will be required to create all bleeds. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Contractor must download Form EOIR-33IC (all versions with the different office addresses) from the ordering 

agency’s website (using the link below) to be used as copy: Form EOIR-33 EOIR Immigration Court Listing. All other 

forms will be furnished as PDF files via email.

Prior to making revisions, the contractorshall copy the furnished files and make all changesto the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise specified.

The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. (The

Government will accept PDF files as digital deliverables when furnished by the Government.)

PROOFS: Digital color content proofs will be ordered on the first order only. Once approved, these proofs will 

establish the quality standards, and the contractor is to use for the balance of the orders. 

On the First Order Only – Two (2)sets of digital color content proofs. Direct to plate must be used to produce the final 

product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image Processor (RIP) that 

will be used to produce the product. Proofs shall be collated with all elements in proper position (not pasted up), 

imaged face and back, trimmed, and folded to the finished size of the product.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”
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435-S (05/21)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019.

Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_13.pdf.

All paper used in each order must be of a uniform shade. 

Form EOIR-28: Green Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A63.

Form EOIR-33IC: Blue Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A63.

Form I-589 with Instructions: White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP 

Code A60.

BIA Appeals Packet: White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

PRINTING: 

Form EOIR-28: Print face and back in black ink only. Printing consists of text and line matter.

Form EOIR-33IC: Print face and back in black ink only. Printing consists of text and line matter. On the form 

portion, image each office’s address in black. Imaging consists of text matter only.

Form I-589 with Instructions: Print the form face only in black ink. Print the instructions face and back, head-to-head, 

in black. Printing on the form and instructions consists of text and line matter. 

BIA Appeals Packet: Print both documents in the set face and back, head-to-head, in black ink only. Printing consists 

of text and line matter.

MARGINS: Unless otherwise specified, margins will be as indicated on the print order or furnished electronic media.

BINDING: 

Form EOIR-28: Trim four sides. 

Form EOIR-33IC: Trim four sides. 

Form I-589 with Instructions: Trim four sides. Staple the form (12 leaves) with one stitch in upper left corner (ULC). 

Staple the instructions (7 leaves) with one stitch in upper left corner (ULC). The form and the instructions are to be 

stapled separately. 

BIA Appeals Packet: Trim four sides. Staple the 8-page (4-leaf) instructions document with one stitch in upper left 

corner (ULC). The 6-page (3-leaf) form does not staple (leaves are loose).

PACKING: 

For the Form I-589 with Instructions and the BIA Appeals Packet, the contractor is to insert a slip sheet between each 

set For the Form I-589 with Instructions set, the stapled form is on top of stapled instructions. For the BIA Appeals 

Packet, the stapled instructions document is on top of loose form leaves).
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435-S (05/21)

Contractor to wrap forms or sets of forms (with slip sheets) in units of 500 copies with kraft paper (shrink-wrapping is 

not allowed). Contractor to identify each form on the outside of each wrapped package.

Unless otherwise specified, pack wrapped packages suitable in shipping containers not to exceed 45 pounds when fully 

packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged, and the package will not 

open nor split during shipment.

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on 

all shipping documents and sent to: Office of the Chief Immigration Judge, Executive Office for Immigration Review, 

Attn: Susana Ortiz-Ang, 5107 Leesburg Pike, Suite 2401, Falls Church, VA 22041. (Telephone: (571) 839-8435)

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify 

that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can 

be located on GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their cost will 

not be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing,

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.
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435-S (05/21)

DISTRIBUTION: Deliver f.o.b. destination to: USDOJ, LOC Warehouse, Attn: Harry Bharat, 3601 Pennsy Drive, 

Landover, MD 20785. (Telephone: (301) 583-7341)

Contractor is to deliver using the ordering agency’s shipping account. Account information to be provided after award.

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 435-S,

Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking numbers, delivery 

method, and title of product. Contractor must be able to provide copies of all delivery receipts upon agency request.

Upon completion of each print order, contractor to return all furnished materials and email digital deliverables to: 

USDOJ, LOC Warehouse, Attn: Harry Bharat, 3601 Pennsy Drive, Landover, MD 20785.

All expenses incidental to submitting proofs and furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Print orders will be emailed to the contractor. Furnished material will either be emailed to the contractor, or the 

contractor must download form from the agency’s website (see “ELECTRONIC PREPRESS”).

Proofs are to be delivered to and picked up from: Office of the Chief Immigration Judge, Executive Office for 

Immigration Review, Attn: Susana Ortiz-Ang, 5107 Leesburg Pike, Suite 2401, Falls Church, VA 22041. (Telephone: 

(571) 839-8435) (NOTE: Due the COVID-19 pandemic, the address for proof delivery/pickup may change; however, 

the address will be in the commercial zone of Washington, DC.)

No definite schedule for pickup of material/placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

 Contractor must complete production and distribution within 25 workdays.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs, if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than three (3) workdays from their receipt at the ordering agency until they are 

made available for pickup. (The first workday after receipt of proofs at the ordering agency is day one (1) of 

the hold time.)

 All proof time and transit time is included in the 25-workday schedule.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services Compliance

Section via email at compliance@gpo.gov. Personnel receiving email will be unable to respond to questions of a 

technical nature or to transfer any inquiries.
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435-S (05/21)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

NOTE: The Determination of Award estimates specified below are based on historical data; however, due to the 

current global pandemic, the contractor is put on notice that the estimated amounts of work anticipated on this 

contract may be significantly impacted during the first period of performance.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. (a) 4 4,213

(b) 4 8,069

(c) 76 98,314

(d) 28 23,075

II. (a) 4,213

(b) 8,069

(c) 98,314

(d) 23,075
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435-S (05/21)

THIS PAGE INTENTIONALLY BLANK.
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435-S (05/21)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per-100 rate.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 

Cost of all paper must be charged under Item II., “PAPER.”

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations (including proofs, excluding paper) necessary for the printing, binding, packing, 

and distribution of the product listed in accordance with these specifications.

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

(a) Form EOIR-28: 

Printing in black ink only, including binding......................per leaf......$___________ $___________

(b) Form EOIR-33IC:

Printing in black ink only, including binding......................per leaf......$___________ $___________

(c) Form I-589 with Instructions:

Printing/imaging in black ink only,

including binding................................................................per leaf......$___________ $___________

(d) BIA Appeals Packet:

Printing in black ink only, including binding......................per leaf......$___________ $___________

______________

(Initials)
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435-S (05/21)

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered on 

the individual print order, will be based on the net number of leaves furnished for the product(s) ordered. The cost 

of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following: A charge will be allowed for each pagesize leaf.

Per 100 Leaves

(a) Form EOIR-28: 

Green Uncoated Text (50-lb.)................................................................................................$___________

(b) Form EOIR-33IC:

Blue Uncoated Text (50-lb.)..................................................................................................$___________

(c) Form I-589 with Instructions:

White Uncoated Text (50-lb.)................................................................................................$___________

(d) BIA Appeals Packet:

White Uncoated Text (50-lb.)................................................................................................$___________

______________

(Initials)
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435-S (05/21)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. See 

Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in 

exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration of the

bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all 

pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

__________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________