Program No 1818-S Term 04/16/18 To 03/31/19

TITLE: Business Cards

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

a. Business Cards (500 cards), per name 110 $117.50 $12,925.00 $68.00 $7,480.00 $14.90 $1,639.00 $24.30 $2,673.00

CONTRACTOR TOTALS $12,925.00 $7,480.00 $1,639.00 $2,673.00

DISCOUNT 1% $129.25 2% $149.60 NET NET

DISCOUNTED TOTALS $12,795.75 $7,330.40 AWARDED $1,639.00 $2,673.00

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

a. Business Cards (500 cards), per name 110 $59.00 $6,490.00 $25.00 $2,750.00

CONTRACTOR TOTALS $6,490.00 $2,750.00

DISCOUNT 1% $64.90 NET

DISCOUNTED TOTALS $6,425.10 $2,750.00

Lithexcel GPO Estimate

Albuquerque, NM

Taylor/Corp Graphic Intl

North Mankato, MN

Colonial Printing

Warwick, RI Santa Monica, CA

Ecoprint Image Square

Silver Spring, MD
Program 1818-S Page 1 of 14 

Specifications by DE 

Reviewed by BB 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Denver, CO 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Business Cards 

as requisitioned from the U.S. Government Publishing Office (GPO) by 

Colorado Army National Guard (COARNG) 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

March 31, 2019, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

QUOTES OPENING: Quotes shall be publicly opened at 11:00 a.m., prevailing Denver, CO, time, on April 10, 

2018. 

QUOTATION SUBMISSION: Submit quotes in pre-addressed envelope furnished with solicitation, or send to: 

U.S. Government Publishing Office, Denver Regional Office, Suite 208, 12345 West Alameda Parkway, 

Lakewood, CO 80228-2842. Facsimile quotations in response to this solicitation are permitted. Facsimile 

quotations may be submitted directly to the GPO Denver Regional Office, Fax No. (303) 236-5332. The Program 

number and quotes opening date must be specified with the quotation. Refer to Facsimile Bids in Solicitation 

Provisions of GPO Contract Terms, GPO Publication 310.2 as revised January, 2018. 

The GPO 910 “BID” Form is no longer required. Offerors are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

OFFERORS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - 

Solicitation Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective offerors 

should carefully read this publication as the applicable terms within become an integral part of this contract. The 

document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list 

of major revisions. 

THIS IS A NEW CONTRACT. NO PREVIOUS ABSTRACT IS AVAILABLE. 

For information of a technical nature, contact Deb Eichfeld at (303) 236-5292, x7; or email deichfeld@gpo.gov. 
COARNG Business Cards Page 2 of 14

Program 1818-S (3/19) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Quote will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf.

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing Attributes (page related) – Level III 

(b) Finishing Attributes (item related) – Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be – 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. On-line Proofs/Average Type Dimension/Electronic Media 

P-8. Halftone Match (Single and Double Impression) Electronic Media 

P-9. Solid or Screen Tints Color Match Pantone Matching System 

P-10. Process Color Match O.K. On-line Proofs/Electronic Media 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

Identification markings such as register marks, commercial identification marks of any kind, carried in the 

electronic files, must not print on finished product. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
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Program 1818-S (3/19) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to March 31, 2019, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending December 31, 

2017, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the 

award of a contract. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through March 31, 2019, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued”, upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to contractor in conformance with the schedule. 
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Program 1818-S (3/19) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract. 

PAYMENT: Upon completion of each order, the contractor is required to furnish their billing invoice to the 

ordering agency for examination and certification as to correctness of billing as applicable to the work performed. 

Contractor to submit billing to the ordering agency as specified on the print order. 

The ordering agency is required to return the signed billing certification to the contractor within five (5) workdays 

of receipt thereof. 

After examination and certification by the ordering agency, contractor must submit his invoice to GPO. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” In 

addition, the contractor is required to furnish the GPO Denver Office a duplicate set of these documents either 

by email to InfoDenver@gpo.gov; or by fax to (303) 236-5332, Attn: Procurement Technician. 
COARNG Business Cards Page 5 of 14

Program 1818-S (3/19) 

NOTE: Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print order 

series 05000, 25000, 45000, 65000, 85000, the billing certification requirement is WAIVED. 
COARNG Business Cards Page 6 of 14

Program 1818-S (3/19) 

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of business cards requiring such operations as on-line 

ordering; printing in four color process plus black, satin aqueous coating; packing; and distribution. 

TITLE: Colorado Army National Guard (COARNG) Business Cards. 

FREQUENCY OF ORDERS: Approximately 100 orders per year. 

QUANTITY: 500 to 1,000 cards per individual name and approximately 5 to 10 names per order. 

TRIM SIZE: 3-1/2 x 2”. 

NUMBER OF PAGES: Face and back. 

GOVERNMENT TO FURNISH: Four to six images will be made available as electronic media for online 

ordering as furnished below: 

 Platform: PC 

 Storage Media: Digital File Transfer Protocol (FTP) or via email. 

 Software: Converted Photoshop images into high quality JPG, current versions. 

All platform system and software upgrades (for specified applications) that may occur during 

the term of the contract must be supported by the contractor. 

 Fonts: All printer and screen fonts will be embedded in base artwork. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract. 

Additional 

Information: No prepress functions (e.g., color correction, UCR/GCR, sharpening or other image 

enhancement) or procedures have been applied to supplied images. Colors will be provided in 

CYMK and RGB. Files will be furnished in native application and/or PDF format. All 

necessary scans and graphics will be properly linked and in final position. CYMK to be used 

for color identification. 

Identification markings such as register marks, commercial identification marks of any kind, 

etc., carried in the electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications. 

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors 

other than those described below, media damage, or data corruption that might interfere with proper file image 

processing must be reported to the Contracting Officer and ordering agency immediately upon discovery. 
COARNG Business Cards Page 7 of 14

Program 1818-S (3/19) 

The contractor will not receive additional compensation or time for common errors associated with the output of 

files. Common errors include, but are not limited to: 

 color issues and shifts (RGB color data, no spot colors, loss of black plate) 

 page integrity (text reflow or type substitution) 

 errors associated with embedded graphics 

 missing prepress features (e.g., bleeds, trim marks) 

 loss of text characters from graphic elements 

 defining proper file output selection for the imaging device being used. 

The contractor shall create/extend bleeds, create or alter any necessary trapping, set proper screen angles and 

frequency, define proper file output selection for the imaging device being utilized, and ensure that the black type 

is a solid black, NOT a process build. Contractor will convert all submitted color to four color process. Furnished 

files must be imaged as necessary to meet the assigned quality level. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 

ON-LINE ORDERING: NOTE: The responsible low bidder will have 30 calendar days from the date of award 

to provide a web-based on-line ordering system that meets the Department's requirements. 

The contractor must provide a web-based on-line ordering system site that permits authorized Colorado Army 

National Guard (COARNG) personnel to order business cards. The system must provide a method of order 

tracking by requestor. The web-based system must be secure (password protected) so that only authorized 

personnel can order business cards and must provide a separate page/site so that only authorized personnel 

(Program Manager) can approve submitted business cards. The program manager will provide a list of authorized 

users and passwords. 

The system must have a user-friendly web page so users can be utilized by the agency to input recruiter's contact 

information. The web page must have reference information and instructions for each input block as follows: 

Rank and Name, Title, Office Number, Cell Phone, Email, Street Address, City, State, and Zip Code. The web 

page must have the capability to display each business card as it will appear once printed after contact 

information is entered. The user must be able to change or correct information displayed in the on-line visual 

proof prior to submission to the agency manager for approval to print. 

Once the user submits an order for approval by the agency manager, the system must generate an email to the 

original requestor indicating the order has been sent to the manager for approval. The system must 

concurrently generate an email to the manager indicating that an order is awaiting approval. The manager must 

be able to approve or disapprove each request, and approve or disapprove a group of contact entries per print 

order. After the program manager approves a specific group of contact entries with a corresponding print order, 

the web-based system must provide a total count of contact entries approved in that group with associated 

print order and generate a spreadsheet that contains requestor names, recipient's names, confirmation date and 

number of contact names associated with each print order submitted. The program manager will forward this list 

to the user to show when and what was ordered. The web-based system must provide an option for users to 

retrieve a previous order from a "history or look-up file" using a name or confirmation number from a previous 

order. If a change is necessary, the user must be able to make the change to the previous order and then submit 

as a new order. 

The contractor may not proceed with production until each order has been approved or disapproved online by 

the manager. Once the cards have been printed and shipped, the web-based system must generate an email 

containing a shipping list of all cards printed on a specific print order (information to include name of recipient, 

date shipped, estimated delivery date and a tracking number) to all the authorized users. 
COARNG Business Cards Page 8 of 14

Program 1818-S (3/19) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf 

All paper used in an order must be of a uniform shade. 

Coated One Side Cover (CIS), White, Basis Size 20 X 26", 15 pt., JCP Code* L70. 

PRINTING: Business cards print face and back, head to head, four color process or duotone colors. After 

printing, flood coat face only with a clear, non-yellowing, satin-finish aqueous coating. The coating must be 

evenly applied with no trapped foreign particles or air bubbles. 

At contractor's option, the product may be produced via conventional offset or digital printing provided that 

Quality Level 3 standards are maintained. Final output must be wet ink, pigment-based with a minimum of 175 

line screen. Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 

x 2400 dpi plus a RIP that provides an option for high quality color matching such as Device Links Technology 

and/or ICC Profiles. Resolution that is enhanced or simulated by software will not be acceptable. 

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

NOTE: The GPO imprint must not print on final product. 

MARGINS: Full bleeds on face and back. 

FINISHING: Trim four sides. 

PACKING: Cards will be boxed in units 500 or 1,000. Place one card on the top of the box and then shrink 

film wrap the box before placing it in a suitable outer shipping container. All shipments that fill less than a 

shipping container must be packaged with materials of sufficient strength and durability and in such a manner 

that will guarantee that the product will not be damaged and the package will not crush, open or split during 

delivery. 

LABELING AND MARKING: Contractor to download the GPO Form 905, R. 7-15 “Labeling and Marking 

Specifications” form, located at https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/gpo905.pdf, fill in appropriate blanks, and attach to shipping containers. 

DISTRIBUTION: Ship f.o.b. destination to approximately 5 to 15 different addresses within Colorado, with 

an average of 10 destinations per print order of 500 or 1,000 cards per destination. The cards will ship to the 

addresses printed on each business card. 

The contractor must use the most expedient traceable method of delivery on each print order and provide proof 

of delivery by means of a signed receipt when requested by the department. Occasional orders may require the 

contractor to re-ship all or part of the order to an additional address or addresses due to incorrect addresses 

provided by the department, refusal of shipments at the original address, and for various other reasons. Upon 

submission of adequate documentation, the contractor will be reimbursed for additional shipping costs via a 

GPO-issued contract modification for each affected print order. Otherwise, all shipping expenses are borne by 

the contractor. 
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Program 1818-S (3/19) 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1818-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery 

receipts upon agency request. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs and paper samples, 

and furnishing sample copies must be borne by the contractor. 

SCHEDULE: Items to be furnished under the contract shall be ordered by the issuance of print orders (form 

2511) by the Government. One print order may be issued monthly for that period, and the contractor will 

voucher/invoice on a monthly basis (see "PAYMENT" hereinafter). Multiple items will be placed during this 

monthly period; the schedule specified pertains to the placement of these individual work orders. Orders may be 

issued during the contract period plus for such additional period(s) as the contract is extended. All print orders 

issued hereunder are subject to the terms and conditions of the contract. 

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt 

of the individual print order (GPO Form 2511). A signed print order will be facsimiled or emailed to the 

contractor at the beginning of each month. 

The following schedule begins the workday after receipt of the print order. Workdays are Monday through 

Friday, exclusive of Federal holidays. 

The contractor must make complete production and delivery of all orders within 4 to 5 workdays. The majority of 

orders will be delivered within 5 days. Rush order of 1-3 names per order will be the exception and will require 

delivery within 3-workdays from the order being requested. 

The ship/delivery date indicated on the print order is the date products ordered for delivery f.o.b. destination 

must be delivered to the destinations specified. 

ERROR CARD PROCESSING: The program manager will notify the contractor as soon as possible, but 

no later than 90 days after receipt of an order by the original requester, to reprint cards that are determined to be 

rejectable due to typesetting or other discrepancies that are the result of contractor error. The contractor must 

have the capability to receive faxed or email notifications of rejected orders. These cards will be reprinted 

and shipped at no additional cost to the Government no later than 72 hours from initial notification by the 

department. 

To expedite notification for cards containing errors caused by the contractor, the program manager will 

forward by use of fax or e- mail a GPO Form 907 (Non-Compliance/Change Report) directly to the contractor 

with a copy to the Denver GPO Regional Printing Procurement Office. When warranted, the department will 

forward a GPO Form 907 directly to the GPO. 

LOST OR UNDELIVERED CARD PROCESSING: Upon notification from the agency, the contractor will 

initiate a tracer action for each order reported to be lost or undelivered. The contractor will provide a status 

report to the program manager via fax or email within 24 hours from initial notification. To expedite this 

process, the department will forward by use of fax or email, a GPO Form 907 directly to the contractor with 

an information copy to the Denver GPO Regional Printing Procurement Office; infodenver@gpo.gov. The 

contractor must have capability to receive faxed or email notifications of lost or undelivered orders. 
COARNG Business Cards Page 10 of 14

Program 1818-S (3/19) 

The contractor will obtain a status report from the traceable delivery source used. If the contractor is unable to 

determine the status of these cards with the traceable service within 24 hours after notification, then these cards 

will be reprinted and shipped at no additional expense to the Government within 72 hours from initial 

notification. 

If contractor is able to locate lost or undelivered orders within 24 hours after initial notification, then the 

contractor must make arrangements (with the service used) to ship the order to its destination within 72 hours. It 

is the contractor's responsibility to recoup any expenses involved with reprinting an order and delivery of the 

order from the service used. 

Note: Accurate and timely tracing of orders is considered an integral part of these contract specifications and 

the contractor may be held in default for failure to provide this information as specified. 

 
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Program 1818-S (3/19) 

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest offer by applying the prices offered in the "SCHEDULE OF PRICES" 

to the following units of production which are the estimated requirements to produce one (1) year's production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES". 

I. (a) 110 
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Program 1818-S (3/19) 

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Program 1818-S (3/19) 

SECTION 4 - SCHEDULE OF PRICES 

Offers are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Contractor must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, 

or alteration of the order and manner of submitting offers may be declared non-responsive. 

An entry of “NC” (No Charge) shall be entered if offeror intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with “NB” (No Quote), “NA” (Not Applicable), or blank spaces for an item may be declared 

non-responsive. 

The Contracting Officer reserves the right to reject any quotes that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same quote or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. All orders for 

same quantity. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials (including 

online proofing and paper) and operations necessary for the complete production and delivery of the product 

listed in accordance with these specifications. 

(a) Business cards (500 cards), per name $___________ 

 _________________ 

 (Initials) 
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Program 1818-S (3/19) 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the offeror has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Offeror hereby acknowledges amendment(s) number(ed) ___________________ 

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this quote is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the offeror) 

from the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the quote prior to award. 

OFFEROR’S NAME AND SIGNATURE: Unless specific written exception is taken, the offeror, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required 

by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and 

return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where 

indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Offeror _____________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email)