Page 1 of 1

PROGRAM: 625-S

TITLE: Army History

AGENCY: Department of the Army

TERM: December 1, 2019 thru November 30, 2020

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING: 

Magazine/Planner -

Printing in four-color process 

plus one Pantone ink color, 

including binding and 

varnish/aqueous coating . . . per page

(1) Makeready and/or Setup ---------------------------------------------------- 316 74.72 23,611.52 ---------- -------------------- 55.00 17,380.00

(2) Running Per 100 Copies ---------------------------------------------------- 30,758 1.47 45,214.26 ---------- -------------------- 1.60 49,212.80

II. ADDITIONAL OPERATIONS:

(a) Drilling single hole in planner . . . 

per copy-------------------------------------------------------------------------- 11,705 0.06 702.30 ---------- -------------------- 0.02 234.10

(b) Collating magazine and planner,

including inserting into padded jiffy bag . . . 

per bag--------------------------------------------------------------------------- 11,205 0.97 10,868.85 ---------- -------------------- 1.00 11,205.00

III. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

Packing and sealing shipping containers . . . 

per container-------------------------------------------------------------------- 400 1.75 700.00 ---------- -------------------- 3.00 1,200.00

2. Mailed Shipments - 

(a) Single or multiple copies in kraft envelope

(up to 200 leaves) . . . per envelope-------------------------------------- 10,550 0.65 6,857.50 ---------- -------------------- 0.50 5,275.00

(b) Quantities over 200 leaves, up to 12 pounds,

in cushioned shipping bags or shipping bundles 

(maximum gross weight 14 pounds) . . .

per bag or bundle-------------------------------------------------------------- 220 1.50 330.00 ---------- -------------------- 1.50 330.00

(c) Quantities over 12 pounds, up to 36 pounds,

packed in shipping containers 

(maximum gross weight 40 pounds) . . . 

per container-------------------------------------------------------------------- 70 1.75 122.50 ---------- -------------------- 3.00 210.00

CONTRACTOR TOTALS $88,406.93 -------------------- $85,046.90

DISCOUNT 0.50% $442.03 ---------- -------------------- 2.00% $1,700.94

DISCOUNTED TOTALS $87,964.90 -------------------- $83,345.96

BASIS OF

AWARD

UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING: 

Magazine/Planner -

Printing in four-color process 

plus one Pantone ink color, 

including binding and 

varnish/aqueous coating . . . per page

(1) Makeready and/or Setup ---------------------------------------------------- 316 60.00 18,960.00 58.00 18,328.00 57.89 18,293.24

(2) Running Per 100 Copies ---------------------------------------------------- 30,758 1.65 50,750.70 1.60 49,212.80 1.01 31,065.58

II. ADDITIONAL OPERATIONS:

(a) Drilling single hole in planner . . . 

per copy-------------------------------------------------------------------------- 11,705 0.03 351.15 0.08 936.40 0.04 468.20

(b) Collating magazine and planner,

including inserting into padded jiffy bag . . . 

per bag--------------------------------------------------------------------------- 11,205 1.35 15,126.75 0.10 1,120.50 0.90 10,084.50

III. PACKING AND DISTRIBUTION:

1. Bulk Shipments -

Packing and sealing shipping containers . . . 

per container-------------------------------------------------------------------- 400 2.00 800.00 4.95 1,980.00 4.42 1,768.00

2. Mailed Shipments - 

(a) Single or multiple copies in kraft envelope

(up to 200 leaves) . . . per envelope-------------------------------------- 10,550 0.25 2,637.50 0.37 3,903.50 0.31 3,270.50

(b) Quantities over 200 leaves, up to 12 pounds,

in cushioned shipping bags or shipping bundles 

(maximum gross weight 14 pounds) . . .

per bag or bundle-------------------------------------------------------------- 220 1.25 275.00 2.20 484.00 2.00 440.00

(c) Quantities over 12 pounds, up to 36 pounds,

packed in shipping containers 

(maximum gross weight 40 pounds) . . . 

per container-------------------------------------------------------------------- 70 2.50 175.00 3.60 252.00 3.00 210.00

CONTRACTOR TOTALS $89,076.10 $76,217.20 $65,600.02

DISCOUNT 1.00% $890.76 2.00% $1,524.34 5.00% $3,280.00

DISCOUNTED TOTALS $88,185.34 $74,692.86 $62,320.02

GRAY GRAPHICS

Laurel, MD

MOUNT VERNON PRINTING

Laurel, MD

( A W A R D E D )

(CURRENT CONTRACTOR)

MOUNT VERNON PRINTING

CORPORATE COMMUNICATIONS

Temple Hills, MD

Upper Marlboro, MD Capitol Heights, MD

WESTLAND PRINTERS

Laurel, MD

McDONALD & EUDY PRINTERS
Program 625-S Page 1 of 15

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Army History

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Army

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning December 1, 2019 and ending 

November 30, 2020, plus up to four optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on November 13,

2019.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401.

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO Bid 

Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, between the 

hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through Friday. Contractor is to follow the 

instructions in the bid submission/opening area. If further instruction or assistance is required, call (202) 512-0526.

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the 

manufacture of the product(s) ordered under this contract must be located within a 60-mile radius of zero milestone 

Washington, DC.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding.

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

“SECTION 4. – SCHEDULE OF PRICES.”

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
Army History Page 2 of 15

625-S (11/20)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level II.

(b) Finishing Attributes (item related) – Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Press Sheets

P-8. Halftone Match (Single and Double Impression) O.K. Press Sheets

P-9. Solid and Screen Tint Color Match O.K. Press Sheets

P-10. Process Color Match O.K. Press Sheets

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards –

P-7. O.K. Proofs; Average Type Dimension; Electronic Media.

P-8. O.K. Proofs; Electronic Media.

P-9. Pantone Matching System.

P-10. O.K. Proofs; Electronic Media.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five years as a result of, and including, any extension(s) added 

under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” clause. See 

also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
Army History Page 3 of 15

625-S (11/20)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from December 1, 2019 to November 30, 2020, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly indexes for the 12-month interval ending August 31, 2019, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by 

the Government. Failure to provide the requested information, in the time specified by the Government, may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
Army History Page 4 of 15

625-S (11/20)

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket number 

will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from December 1, 2019 through November 30, 2020, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
Army History Page 5 of 15

625-S (11/20)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of self-covered publications (magazines and planners) requiring 

such operations as electronic prepress, printing in four-color process plus one Pantone ink color, binding, packing, and 

distribution.

TITLE: Army History.

FREQUENCY OF ORDERS: Approximately four to six orders per year.

NOTE: On approximately one order per year, a supplemental planner will be ordered in addition to the magazine. 

Unless otherwise indicated, the specifications of the planner will be produced in accordance with the requirements 

specified herein. Additionally, the magazine and planner will be packed together as specified under “PACKING.”

QUANTITY: Approximately 8,000 to 12,000 copies per order.

NUMBER OF PAGES: Approximately 32 to 80 pages per order.

TRIM SIZE: 8-1/2 x 11” (magazine); 11 x 8-1/2” (planner). 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Macintosh OSX

Storage Media: DVD; CD

Software: Adobe InDesign CS2014 (or higher); Adobe Photoshop CS2014 (or higher); 

Adobe Illustrator CS2014 (or higher)

All platform system and software upgrades (for specified applications) that may occur 

during the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished.

The contractor is cautioned that furnished fonts are the property of the Government 

and/or its originator. All furnished fonts are to be eliminated from the contractor’s 

archive immediately after completion of the contract.

 Additional

Information: Files will be furnished in native application format.

Illustrations will be scanned into electronic files.

Visual(s) with color breaks indicated will be furnished.

Color identification system used is CMYK and Pantone Matching System.

GPO Form 950 (Desktop Publishing – Disk Information) will be furnished.

Addresses for distribution will be furnished electronically on CD in a Microsoft Excel (2007 or higher) file format. (Up 

to approximately five distribution data files will be furnished on each order. All related costs to process additional files 

must be included in submitted bid pricing. No additional reimbursement will be authorized.) 

Barcoded shipping label (APD Form 128) for bulk deliveries to the U.S. Army Media Distribution Division – St. Louis, 

MO.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint,

form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the product in accordance with these specifications.
Army History Page 6 of 15

625-S (11/20)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the agency point 

of contact specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones are to be 175-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic file. It is anticipated that 

the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed 

product and shall be returned on the same type of storage media as was originally furnished, unless otherwise specified. 

The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. (The 

Government will accept PDF files as digital deliverables when furnished by the Government.)

PROOFS: One (1) set of digital color content proofs of entire publication in book form. Direct to plate must be used 

to produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed, and folded to the finished size of the product. 

One (1) set of inkjet proofs that are G7 profiled and use pigment-based inks of entire publication. A proofing RIP that 

provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles Technology), 

and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future 

amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. 

Output must be a minimum resolution of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. Proofs must 

contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control Strip 2009 or 

2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. 

Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” 

solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if 

applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum resolution of 2400 x 2400 dpi. 

Pantone colors must be simulated on proofs and must be proofed separately on a digital color content, overlay, or inkjet 

proof.

Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the product. Half 

of draw down must show varnish or coating – as applicable.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”
Army History Page 7 of 15

625-S (11/20)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011.

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf.

All paper used in each copy must be of a uniform shade. 

Unless authorized by the Government, contractor must use the same brand name paper through entire contract term. 

All paper used must match from order to order.

White No. 2 Coated Text, Dull-Finish, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A262.

(NOTE: Exception to “Government Paper Specifications Standards No. 12” (dated March 2011), under “Testing” –

The acceptance criteria in Part 4 shall apply for opacity only.) 

The requirement for postconsumer fiber (as specified in “Government Paper Specification Standards No. 12”) for the 

stock specified above is waived. However, the addition of postconsumer fiber is encouraged provided that the 

requirements of this standard are met. All other attributes remain the same.

PRINTING: Print head-to-head in four-color process plus one Pantone ink color. 

Contractor to match Pantone number specified on the print order.

Approximately 50 percent of text pages will print with additional Pantone color.

For pages printing in four-color process plus one Pantone color, the Pantone color must be printed as a fifth ink. Screen 

builds will not be permitted.

Facing pages print to and must align across the bind.

After printing, apply a flood, dull varnish or dull aqueous coating (at contractor’s option) to Self Covers 1 and 4.

All orders must be printed on a press capable of printing five colors in a single pass through the press (minimum five 

printing units).

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s

plant for the purpose of establishing specified standards for use during the actual press run. Upon approval of the 

sheets, contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances 

when applicable) and with discarding all makeready sheets that preceded approval. When a press sheet inspection is 

required, it will be specified on the individual print order. See GPO Publication 315.3 (Guidelines for Contractors 

Holding Press Sheet Inspections) issued January 2015. NOTE: A press sheet inspection is for the purpose of setting 

specific standards that are to be maintained throughout the entire run. It does not constitute a prior approval of the 

entire run.

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas consisting of 1/8 

x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray balance patches for 

process color (if applicable). These areas must be repeated across the entire press sheet.

Viewing Light – Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead luminaries. 

The viewing conditions must conform to ISO 3664-2009. A viewing booth under controlled conditions with 5000 

degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.
Army History Page 8 of 15

625-S (11/20)

MARGINS: Margins will be as indicated on print order or furnished media. 

Pages bleed on one to four sides.

BINDING: Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not 

be allowed.

When ordered, supplemental planner will require drilling consisting of a single hole, centered on the long open end of 

planner, as specified on the print order.

PACKING: When ordered, supplemental planner is to be collated with magazine, inserted into a padded jiffy bag, and 

packed accordingly, as specified below. (NOTE: Approximately 500 planner copies per order will not collate.)

Bulk Shipments –

Pack in shipping containers not to exceed 45 pounds.

Pallets are required.

NOTE: Bulk deliveries to the U.S. Army Media Distribution Division – St. Louis, MO must be palletized in 

accordance with attached exhibits. (See EXHIBITS A and B.)

Mailed Shipments –

Insert single or multiple copies (up to 200 leaves) into kraft envelopes.

Quantities over 200 leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in shipping 

bundles (maximum gross weight 14 pounds).

Quantities over 12 pounds, up to 36 pounds, must be packed in shipping containers (maximum gross weight 40 

pounds).

NOTE: All shipments which fill less than a shipping container must be packaged with materials of sufficient strength 

and durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during shipment.

LABELING AND MARKING: 

Bulk Shipments –

Contractor to download GPO Form 905 (Rev. 7-15) – Labeling and Marking Specifications which can be located at 

GPO.gov, fill in appropriate blanks, and attach to shipping containers.

For bulk deliveries to the U.S. Army Media Distribution Division – St. Louis, MO, contractor to use agency-furnished 

barcoded shipping label (APD Form 128), fill in appropriate blanks, and attach to shipping containers.

Mailed Shipments –

Create and affix a label for departmental return address and recipient mailing address to each unit of mail packaged in 

kraft envelopes, shipping bags, shipping bundles, and shipping containers. 

At contractor’s option, departmental return address and recipient mailing address may be directly imaged onto kraft 

envelopes, shipping bags, shipping bundles, and shipping containers.
Army History Page 9 of 15

625-S (11/20)

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located at GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper, and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on 

all shipping documents and sent to: U.S. Army Center of Military History, Attn: Tim Mazurek, Building 35, Room 170, 

102 Fourth Avenue, Fort McNair, Washington, DC 20319-5058. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify 

that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can 

be located at GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their cost will not 

be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION:

 Deliver f.o.b. destination approximately 4,000 to 5,000 copies to: U.S. Army Publications Distribution Center,

1655 Woodson Road, St. Louis, MO 63114-6128. 

 Deliver f.o.b. destination approximately 1,000 to 2,000 copies to: Department of the Army, USACGSC-CRS,

Attn: Susan Rosell, 100 Stimson Avenue, Ft. Leavenworth, KS 66027-2301.

 Deliver f.o.b. destination a total of approximately 100 to 400 copies to approximately one to four addresses

within the commercial zone of Washington, DC. (Inside delivery required.)

 Deliver f.o.b. destination a total of approximately 100 to 600 copies (GPO file, depository, and subscription) to 

approximately three addresses within the commercial zone of Washington, DC.

 Mail/ship f.o.b. contractor’s city the balance of each order to domestic, APO, and foreign addresses.

Complete addresses and quantities will be furnished with each print order.
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625-S (11/20)

All mailing shall be made at the First Class rate – reimbursable.

Contractor is required to apply the appropriate postage to each mailing. Contractor will be reimbursed for postage by 

submitting a properly completed postal service form (or equivalent) with billing invoice for payment.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail”

or “International Mail”, as applicable.

In accordance with United States Postal Service (USPS) regulations, contractor will be required to run distribution files 

on each order through the National Change of Address (NCOA) service database to verify addresses are NCOA 

certified, as required. All related costs to perform this operation must be included in submitted bid pricing. No 

additional reimbursement will be authorized.

All shipments are to be made by reimbursable small package carrier. All shipments must be made by traceable means. 

A signed receipt is required. Contractor will be reimbursed for all shipping costs by submitting the shipping receipts 

with billing invoice for payment.

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a single 

destination are to be sent by reimbursable parcel post or small package carrier, whichever method is most economical to 

the Government, unless otherwise instructed. However, shipments to APO, FPO, and post office addresses, regardless 

of total weight of shipment, must be made by reimbursable U.S. Postal Service. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/mails/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 625-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide 

all applicable tracking numbers, delivery/mailing/shipping method, and title of publication. Contractor must be able to 

provide copies of all delivery, mailing, and/or shipping receipts upon agency request.

Upon completion of each order, all furnished material must be returned to: U.S. Army Center of Military History, Attn: 

Tim Mazurek, Building 35, Room 170, 102 Fourth Avenue, Fort McNair, Washington, DC 20319-5058.

Upon completion of each order, an itemized copy of each billing invoice must be delivered to: Army Publishing 

Directorate, Army Headquarters Services, Attn: Dawn Wood, 9301 Chapek Road, Building 1458, Fort Belvoir, VA 

22060-5447.

All expenses incidental to picking up and returning material, submitting and returning proofs, and furnishing sample 

copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511).

Furnished material and proofs must be picked up from and delivered to: U.S. Army Center of Military History, Attn: 

Tim Mazurek, Building 35, Room 170, 102 Fourth Avenue, Fort McNair, Washington, DC 20319-5058.

Furnished electronic media must be returned with proofs.

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

 Contractor must complete production and distribution within 20 workdays of notification of availability of print 

order and furnished material.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 
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625-S (11/20)

 Proofs will be withheld no more than three workdays from receipt at the ordering agency until they are made 

available for pickup. (The first workday after receipt of proofs at the ordering agency is day one of hold time.)

 All proof, press sheet inspection, and transit time is included in the 20-workday schedule.

The contractor must notify the U.S. GPO of the date and time the press sheet inspection can be performed. In order for 

proper arrangements to be made, notification must be given at least three workdays prior to the inspection. Notify the 

U.S. Government Publishing Office, Quality Control for Published Products, Washington, DC 20401 at (202) 512-

0542. Telephone calls will only be accepted between the hours of 8:00 a.m. and 2:00 p.m., prevailing Eastern Time, 

Monday through Friday. NOTE: See contract clauses, paragraph 14(e)(1), Inspections and Tests of GPO Contract 

Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)). When supplies are not ready at the time 

specified by the contractor for inspection, the Contracting Officer may charge to the contractor the additional cost of the 

inspection.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be

delivered to the destinationsspecified and the date all products ordered f.o.b. contractor’s city must be delivered to the 

U.S. Postal Service or small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at 

(202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 
Army History Page 12 of 15

625-S (11/20)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. 316 30,758

II. (a) 11,705

(b) 11,205

III.1. 400

2. (a) 10,550

(b) 220

(c) 70
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625-S (11/20)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailing/shipping and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate.

A charge will be allowed for each page, whether printed or blank.

Unless otherwise specified, no more than three blank pages shall be permitted at the end of the text.

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary (including proofs and stock/paper) for the printing and binding of the product listed in accordance with 

these specifications.

Makeready Running Per

and/or Setup 100 Copies

(1) (2)

Magazine/Planner –

Printing in four-color process

plus one Pantone ink color, 

including binding and varnish/aqueous coating

on Self Covers 1 and 4 ............................................................per page......$___________ $___________

II. ADDITIONAL OPERATIONS: 

(a) Drilling single hole in planner .......................................................................... per copy......$___________

(b) Collating magazine and planner,

including inserting into padded jiffy bag ............................................................ per bag......$___________

_________________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”
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625-S (11/20)

III. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the cost 

of packing; kraft envelopes, shipping bags, shipping bundles, and shipping containers; all necessary wrapping and 

packing materials; pallets; labeling and marking; NCOA verification; and distribution, in accordance with these 

specifications.

1. Bulk Shipments –

Packing and sealing shipping containers.................................................... per container......$__________

2. Mailed Shipments –

(a) Single or multiple copies in kraft envelope 

(up to 200 leaves).................................................................................per envelope......$__________

(b) Quantities over 200 leaves, up to 12 pounds,

inserted in cushioned shipping bags 

or wrapped in shipping bundles 

(maximum gross weight 14 pounds) ............................................ per bag or bundle......$__________

(c) Quantities over 12 pounds, up to 36 pounds,

packed in shipping containers 

(maximum gross weight 40 pounds) ................................................... per container......$__________

_________________

(Initials)
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625-S (11/20)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent ____________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ___________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in 

exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

__________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

 (Person to be Contacted) (Telephone Number) (Email Address)

***********************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

***********************************************************************************************
Army History Page 16 of 15

625-S (11/20) EXHIBIT A
Army History Page 17 of 15

625-S (11/20) EXHIBIT B