2429-S Category 1

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PROGRAM 2429-S............................................TERM: January 1, 2020 thru December 31, 2020 (Opt. thru 12/2024)

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BASIS

ITEM OF

NUMBER ITEM DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

-------- ---------------------------------- ------- ----------- ----------- ----------- ----------- ----------- ----------- ----------- -----------

I. COMPLETE PRODUCT:

 (a) Printing in four color process - Per page:

 (1) Makeready and/or Setup .................. 640 40.00 25,600.00 40.00 25,600.00 25.81 16,518.40 30.80 19,712.00

 (2) Running Per 100 Copies ................... 5,735 2.80 16,058.00 1.70 9,749.50 1.71 9,806.85 2.01 11,527.35

II. ADDITIONAL OPERATIONS:

 (a) Shrink-wrap packaging ... per package 1,049 0.25 262.25 0.25 262.25 0.31 325.19 0.27 283.23

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TOTAL 41,920.25 35,611.75 26,650.44 31,522.58

DISCOUNT 2.00% 838.41 1.00% 356.12 0.25% 66.63

NET TOTAL 41,081.84 35,255.63 26,583.81

AWARDED

Capitol Heights, MD Temple Hills, MD Jacksonville, IL Estimate

Gray Graphics McDonald & Eudy Printers Production Press GPO
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Specifications by TC

Reviewed by EBR

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPART UNLESS SPECIFICALLY 

STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1).

 QUOTATION REQUEST

U.S. GOVERNMENT PUBLISHING OFFICE

Atlanta, GA

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Saddle-Stitched Pamphlets (W & I Offline Newsletters)

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Treasury/IRS

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning January 1, 2020 and ending 

December 31, 2020, plus up to four optional 12-month extension periods that may be added in accordance with the 

"Option to Extend the Term of Contract" clause in Section 1 of this contract. 

NOTE: DIRECT ALL QUESTIONS OF A TECHNICAL NATURE CONCERNING THESE SPECIFICATIONS 

TO TRACI COBB, (404) 605-9160, Ext. 32704, OR E-MAIL tcobb@gpo.gov. REFER ALL OTHER 

QUESTIONS TO THE CONTRACT ADMINISTRATOR – AMINA HARVEY, (404) 605-9160, Ext. 32712, OR 

E-MAIL aharvey@gpo.gov. NO COLLECT CALLS.

ABSTRACT OF PREVIOUS PRICES IS AVAILABLE

on the internet (https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing) 

or bidders may email request to infoatlanta@gpo.gov.

This is a Small Purchase Term Contract. Quotes may be submitted directly to the GPO Atlanta Regional Office via 

fax (404-605-9185 or 404-605-9186) or mailed to the GPO Atlanta Regional Office, 3715 Northside Parkway NW, 

Suite 4-305, Atlanta, GA 30327. TELEPHONE QUOTATIONS ARE NOT ACCEPTABLE. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES.

Quotes due by 11:00 a.m., prevailing Atlanta, GA time, on December 13, 2019.
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SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Quotation Request will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level II.

(b) Finishing (item related) Attributes -- Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity File Setup

P-8. Halftone Match (Single and Double Impression) File Setup 

P-l0. Process Color Match File Setup

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “Extension of Contract Term” 

clause. See also “Economic Price Adjustment” for authorized pricing adjustment(s).

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from January 1, 2020 to December 31, 2020, and the second and any succeeding period(s) will
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extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending 3 months prior to 

the beginning of the contract, called the base index. The percentage change (plus or minus) of the variable index 

from the base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may result 

in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by 

an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

PREPRODUCTION CONFERENCE: The agency may choose to hold a Preproduction Conference at the 

contractor's plant or via conference call. The purpose of the conference will be to discuss and review all aspects of 

the contractor's internal and external operations required to complete the fulfillment of the contract. The contractor 

should be prepared to present detailed production and quality control plans including such items as: (1) processing 

orders and preflighting supplied PDF files; (2) internal schedule and workflow; (3) identifying
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coordination/communication contacts; (4) establishing a small package carrier account; (5) providing an equipment 

list; (6) how the product will be shipped; and (7) any other special requirements which are specific to this contract.

Representatives from the Government and all points of contact from each phase of production from the primary 

contractor will be required to attend the meeting.

PAYMENT: Submitting invoices for payment via the GPO fax gateway utilizing the GPO barcode coversheet 

program application is the most efficient method of invoicing. Instruction for using this method can be found at the 

following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

NOTE: CONTRACTOR BILLING MUST BE ITEMIZED PER THE SCHEDULE OF PRICES – SEE PAGES 

13 AND 14.

In addition, the contractor is required to email a copy of the billing documents (and any supplementary billing 

information) to the IRS Media and Publications analyst indicated on the Print Order. Failure to do so may result in 

non-payment. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from January 1, 2020 through December 31, 2020, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
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Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.
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SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of various saddle-stitched pamphlets requiring such operations 

as electronic prepress, printing, binding, packing, and distribution.

TITLE: W & I Offline Newsletters

Although this is an option year contract, all the estimates, averages, etc. are based upon one year's requirements.

All ranges/percentages/etc. herein are based on past requirements and/or anticipated requirements and are 

NOT to be construed as a guarantee.

FREQUENCY OF ORDERS: Anticipate approximately 8 - 12 orders per year from each of 10 locations - usually

issued on a monthly basis.

QUANTITY/NUMBER OF PAGES: Quantities will range from approximately 400 to approximately 1,500

copies per order. Page count will range from 8 to approximately 12 pages per order.

TRIM SIZE: 8-1/2 x 11"

EXHIBIT: Exhibit “A” (see page 15) is representative of the distribution list(s) which will be furnished under this 

contract; however, it cannot be guaranteed that future orders will correspond exactly to this exhibit. 

GOVERNMENT TO FURNISH: 

- Print Orders (GPO Form 2511)

- Print files (see “ELECTRONIC MEDIA”) will be uploaded to the contractor’s SFTP. NOTE: The contractor must 

provide and maintain a SFTP site for the Government to upload files (see “CONTRACTOR TO FURNISH”). The

site must have the capability to receive files up to 15MB for each of the issues. Individual PDF files will be 

uploaded on the same day that the Print Order is emailed to the contractor. 

- Distribution list(s) 

- Form 6153 – IRS Carton Label, with labeling and marking specifications for shipping containers to be completed 

ELECTRONICALLY and copied, as necessary. See “PACKING” for additional requirements.

- Performance Records: A Facsimile Transmission Sheet will be furnished to the contractor. Information such as 

the GPO program, jacket, and print-order numbers, quantity, and date of shipment must be filled in by the contractor 

and faxed to Atlanta GPO (800-270-4758) on the day shipment is due.

ELECTRONIC MEDIA:

- PLATFORM: PC/IBM

- STORAGE MEDIA: Uploaded files

- SOFTWARE: One Press Quality PDF file (using Adobe Acrobat Version 10 or higher) for each issue.

NOTE: All software upgrades (for specified applications and operating systems) which may occur during the term 

of the contract must be supported by the contractor. 

- COLOR(s): May be identified as one or more of the following: RGB, CMYK, Black, and/or Pantone/Spot colors. 

If necessary, contractor to convert all colors to CMYK.
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- FONTS: All fonts will be Embedded and/or Embedded Subset. NOTE: In the event all fonts have not been 

embedded/embedded subset (font and/or fonts are missing), the contractor is to notify GPO immediately 

(404-605-9160, Ext. 32704).

- OUTPUT: 150 line screen 

NOTE: GPO Imprint information does NOT print on these orders.

ADDITIONAL INFORMATION:

- Contractor must have the ability to edit PDF files (when furnished by the Government).

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes to 

convert files to a different file format, the final output must be of the same or higher quality.

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract.

- Identification markings such as register marks, commercial identification marks of any kind, etc., (including GPO 

imprint), except form number and revision date, carried in the electronic files, must not print on the finished product.

- PRIOR TO IMAGE PROCESSING, THE CONTRACTOR SHALL PERFORM A BASIC CHECK 

(PREFLIGHT) OF THE FURNISHED MEDIA AND PUBLISHING FILES TO ASSURE CORRECT OUTPUT 

OF THE REQUIRED REPRODUCTION IMAGE. ANY ERRORS, MEDIA DAMAGE OR DATA 

CORRUPTION THAT MIGHT INTERFERE WITH PROPER FILE IMAGE PROCESSING MUST BE 

REPORTED TO YOUR CONTRACT ADMINISTRATOR.

- THE CONTRACTOR SHALL CREATE/ALTER ANY NECESSARY TRAPPING, set proper screen angles and 

screen frequency, and define file output selection for the imaging device being utilized. Furnished files must be 

imaged as necessary to meet the assigned quality level.

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files. 

- UPON COMPLETION OF THIS ORDER, THE CONTRACTOR MUST FURNISH FINAL PRODUCTION 

NATIVE APPLICATION FILES (DIGITAL DELIVERABLE) AND ONE "PRESS QUALITY" PDF FILE WITH 

THE FURNISHED MEDIA. STORAGE MEDIA MUST BE MAC/PC COMPATIBLE. THE DIGITAL 

DELIVERABLES MUST BE AN EXACT REPRESENTATION OF THE FINAL PRODUCT AND SHALL BE 

RETURNED ON THE SAME TYPE OF STORAGE MEDIA AS WAS ORIGINALLY FURNISHED. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

The print files will be furnished to the contractor via Secure File Transfer Protocol network (SFTP). The contractor 

must provide and maintain a secure network according to the National Institute of Standards and Technology (NIST) 

SP 800 security guidelines. The SFTP must have the capability to receive files up to 15MB for each of the issues. 

Individual PDF files will be uploaded on the same day that the Print Order is emailed to the contractor.

The contractor is required to furnish an electronic pre-flight profile to the ordering agency. The pre-flight profile 

must be set-up with the parameters needed to produce an acceptable Quality Level II product on the contractor’s 

equipment. The agency will use the pre-flight profile when designing each issue. The contractor must use the same

profile to pre-flight the provided PDF files. In addition, the contractor must send email confirmation of receipt of 

files and indication of successful pre-flight for each order to the addressees indicated on the individual print order.

The contractor is required to have Internet access, provided through their Internet Service Provider (ISP) with email 

and a web browser equivalent to Internet Explorer 6.0 or Netscape 4.0. The contractor is also required to have 

Adobe Acrobat 7.0 Professional (or more recent) software (not Adobe Reader) and the capability to receive via 

email and open file attachments compressed into a WinZip (.zip) file format.

PROOFS: Proofs are not required; however, the contractor is required to e-mail a confirmation to the addressees

indicated on the individual print orders acknowledging receipt of the files and indicating a successful pre-flight in 

accordance with the contractor provided pre-flight profile.
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STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12", dated March 

2011.

NOTICE: Copies of the "Government Paper Specifications Standards, No. 12," dated March 2011, are for sale, on a 

subscription basis, by the Superintendent of Documents, U.S. Government Publishing Office, Washington, DC, 

20402 or available in PDF format on the GPO website.

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or 

attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on 

paper the color of which, in his opinion, materially differs from that of the color sample(s).

White Litho (Gloss) Coated Book, Basis Weight: 70 lbs per 500 sheets, 25 x 38", equal to JCP Code A180*.

*The requirement for postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) for 

this contract is waived. However, the addition of post-consumer fiber is encouraged provided that the requirements 

of this Standard are met. All other attributes remain the same.

NOTE: Stock grain must run parallel to the spine and must not crack on fold.

PRINTING: Pamphlet prints full color matter via 4-color process. Print head-to-head.

Facing pages (center spread) will occasionally print to and must align across the bind.

Pamphlets must be printed via offset printing on a minimum 4-color press with one single pass. Digital printing and 

inkjet printing are not acceptable.

INK: 4-color process

If lithographic ink is used in the performance of this contract, the ink shall contain not less than the following 

percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) heat-set ink, 

10 percent. High quality color process printing on high speed heat-set presses is excepted when slow drying time 

significantly increases production costs.

MARGINS: Follow file setup. No bleeds will be required.

BINDING: Saddle-stitch in 2 places on the 11" left bind dimension. Trim 3 sides. Grain must run parallel to spine, 

score on fold to prevent cracking.

PACKING AND LABELING: Shrink-wrap in units of 100 copies. All shipments must be packed in UNIFORM 

quantities per carton*. *Contractor must NOT deviate from the specified quantity.

All cartons must be packed solid with a maximum weight of 32 lbs per carton. Pack solid in corrugated or solid fiber 

shipping containers, bursting strength: 200p.s.i, minimum. Carton bottoms may be glued, stapled, or sealed with 

polyester tape (2 to 3 inches width), minimum 12kNm (65 lbs./inch) traverse tensile strength. If stapled, the cartons 

may only be stapled on the bottom and/or side; no staples are to be used on top. Cartons are to be sealed at the top 

with paper or polyester tape (2 to 3 inches width, not reinforced). Contractor will determine exact dimensions of 

carton in accordance with folded and/or trim size and weight of the product produced. Cartons must not exceed 17-

1/2" (L) x 11-1/2" (W) x 9" (D) in exterior dimensions.

*In some cases where, there may be one carton with an odd quantity due to the quantity packed per carton not 

dividing equally in the quantity ordered. The label for that single carton MUST be labeled accurately with the 

carton quantity (see CARTON LABELING for electronically correcting label quantity). 
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CARTON LABELING: Contractor must reproduce shipping carton label at 100% on white paper from furnished 

PDF file, fill in appropriate fields and securely attach one label to each carton. NOTE: Carton labels contain 

barcodes; therefore, dot matrix printing is NOT acceptable. 

On cartons shipped via small package carrier (SPC), affix the SPC label on top of carton on the end nearest to IRS 

label. On small package carrier (SPC) boxes/envelopes, the IRS label is to be affixed to the top of each package and 

the SPC shipping label to the reverse side of the package (this includes advance distributions and IRS samples). 

Correct labeling of shipping cartons, in strict accordance with the requirements of these specifications, is essential to 

the identification, distribution and warehousing activities of the IRS. Use of any other label is prohibited and may be 

cause for rejection of reimbursement for any expenses incurred to correct use of improper labels. 

The following must be updated ELECTRONICALLY by the contractor, when not entered by IRS on the PDF label 

using Adobe Acrobat 7.0. DO NOT MAKE HAND-WRITTEN UPDATES TO THE LABEL UNDER ANY 

CIRCUMSTANCES.

--Carton # of #

--From Address

--To Address

--Carton Quantity

If requested, the contractor must send an electronic PDF proof of label prior to reproducing.

FAILURE OF THE CONTRACTOR TO COMPLETE THE PDF LABEL ELECTRONICALLY WILL RESULT 

IN THE SHIPMENT BEING REJECTED AND RE-LABELED AT THE CONTRACTOR'S EXPENSE. 

If a "0" is pre-filled in on the furnished PDF label, then contractor MUST change the "0" to reflect actual quantity 

inside cartons. Contractor must ensure that all cartons have the same quantity. The carton count field in the PDF 

file is directly linked to the barcode field; therefore, the contractor must press "enter" or "tab" after entering the 

quantity in order for the quantity to be reflected in the barcode. All changes to the carton count field MUST be 

made in the electronic label (not hand filled in) to whatever the true carton quantity is so that it is reflected on the 

label in both the quantity and barcode fields. NOTE: In the case of one carton with an odd quantity due to the 

quantity packed per carton not dividing equally into the quantity ordered, the label for that single carton must also be 

updated electronically to reflect the true quantity per carton.

Automated "Carton # of #" fields: To print the correct number of labels for each address with sequential carton 

numbers, input in the total number of cartons and press "Print Labels" button. Warning: Once the print button is 

pressed, printing cannot be canceled. Be sure all information is correct prior to printing labels.

PACKAGING AND PACKING PROBLEMS: In addition to other inspection procedures detailed elsewhere in 

these specifications, the contractor is responsible for correcting all packaging and packing problems (i.e. mislabeled 

cartons, IRS carton labels not being used or securely attached, cartons not being packed solid, incorrect pallets, or 

pallets not being layered right). The delivery will either be returned to the contractor to be corrected or the 

contractor may be billed by GPO for the amount that accrued in fixing the problem by an outside vendor. 

"Mislabeling" means any error on the carton label, which incorrectly states or identifies the title of the form; the 

form identification number; or the quantity of forms actually contained in the carton, or has any missing 

information, or is not securely attached.

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance 

random copies to test for compliance against specifications. The Print Order will indicate the number required, if 

any. When ordered, the contractor must divide the entire order into equal sublots and select a copy from a different 

general area of each sublot. The contractor will be required to certify that copies were selected as directed using 

GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). Copies will be paid for at the 
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running rate offered in the contractor's bid and their cost will not be a consideration for award. A copy of the Print 

Order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing.

INSPECTION SAMPLES: Three copies of each order must be sent to the IRS Media and Publication analyst at 

the address indicated on the Print Order. 

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the samples 

shall be marked as Inspection Samples and identified by the GPO jacket number, program number, print order 

number, title, and include a copy of the print order on which they were ordered. The contractor will comply with the 

shipping schedule regardless of this requirement and will be notified of the test results only if there are deficiencies.

DISTRIBUTION: All shipments are f.o.b. contractor’s city. Distribution list(s) will be provided with each print 

order. The following information applies to all F.O.B. Contractor's City shipments:

All consignments weighing between 1 pound and 750 pounds must be shipped GROUND (unless otherwise 

indicated on the print order) via a furnished IRS Small Package Carrier (UPS) account number. If the contractor

does not have such an account, one will be established for that contractor. Contractor must not use their own small 

package carrier account. NOTE: Contractor is cautioned that the small package carrier account number is for use 

under these specifications only.

SHIPPING REPORT: Within one day of shipment, the contractor will be required to e-mail proof of shipment

(including tracking information, number of boxes, and date shipped per destination) to the IRS Media & 

Publications analyst and the agency’s customer. Complete contact information will be provided with each print 

order. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511) and the Government furnished material. 

The Government will e-mail print orders and upload print files to the contractor. Furnished material will be 

uploaded* on the date indicated on the print order. The contractor is required to e-mail a confirmation to the 

addressees indicated on the individual print orders acknowledging receipt of the files and indicating a successful preflight in accordance with the contractor provided pre-flight profile. 

The following schedule begins upon notification of the availability of print order and furnished material. The 

numbers under the column headed “WD After” represent the number of workdays allowed to complete that certain 

part of the schedule. NOTE: Workdays allowed are based on Government needs.

WD After

Contractor to acknowledge receipt and affirm pre-flight................................same day – 1

Contractor must make complete production and ship....................................4

NOTE: One or more orders may run concurrently. Schedules will apply to each individual order.

The ship/deliver date indicated on the print order is the date products ordered f.o.b. contractor’s city must be made 

available to the small courier service indicated by the IRS.
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*IF THE FURNISHED MATERIAL IS NOT AVAILABLE ON THE DATE INDICATED, THE 

CONTRACTOR IS TO NOTIFY THE IRS MEDIA & PUBLICATIONS ANALYST IMMEDIATELY AT 

THE NUMBER INDICATED ON THE PRINT ORDER.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.
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2429S (12/20)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest quote by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's orders under this contract. 

These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be 

ordered during the term of the contract. 

The following item designations correspond to those listed in the "Schedule of Prices".

I. (1) (2)

(a) 640 5,735

II. (a) 1,049
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2429S (12/20)

SECTION 4. - SCHEDULE OF PRICES

GPO Facsimile Number: 404-605-9185 or 404-605-9186

Quotes due by*: 11:00 a.m. / Date: December 13, 2019

******************************************************************************************

*You may FAX the Schedule of Prices pages to the above number or you may mail to: Atlanta Regional Office, 3715 

Northside Parkway NW, Suite 4-305, Atlanta, GA 30327.

NOTE: TELEPHONE QUOTATIONS ARE NOT ACCEPTABLE.

******************************************************************************************

Quotes offered are f.o.b. contractor’s city.

Bidder must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, or 

alteration of the order and manner of submitting quotes may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Quotes submitted with NB (No Bid), N/A (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest 

of the Government.

All billing submitted to the GPO shall be based on the most economical method of production.

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has 

not been offered under the contract. Further, the contractor is not to accept print orders which are outside 

the scope of the contract. Any changes made to the print order MUST be confirmed in writing by the 

Contracting Officer, Atlanta GPO. If such orders are placed by the agency, and no Modification is received 

from the Atlanta GPO, the contractor is to notify GPO Atlanta immediately. Failure to do so may result in 

nonpayment.

Fractional parts of 100 will be prorated at the per 100 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications except for Item II.

 Make-ready Running Per

 and/or setup 100 copies

 (1) (2)

(a) Printing in four-color process............................... per page .........$__________ $__________

II. ADDITIONAL OPERATIONS: 

(a) Shrink-wrap packaging..........................................per package ..........................$___________

 _________________

 (Contractor’s Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE)
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2429S (12/20)

SHIPMENT(S): Shipments will be made from: City ________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms-Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder_______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

_____________________________________________________________________________________

 (Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code)

By__________________________________________________________________________________ 

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

_____________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

*************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by: Date: Contracting Officer: Date:

(Initials) (Initials)

*************************************************************************************

_________________

 (Contractor’s Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE)
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2429S (12/20)