Program: 669‐S

Term: January 1, 2017 to December 31, 2017

Title: Export Certificates with Security Features

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST U

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION:

(a) Certificates (8‐1/2 x 11") ‐ Printing in black, red, and one Pantone

color, including binding..............per certificate.......................

(1) Make‐ready and/or Setup.................................................................... 3 $540.00 1,620.00 $2,697.00 8,091.00 

(2) Running Per 1,000 Copies.......................................................................... 450 $250.00 112,500.00 $156.09 70,240.50 

(b) Certificates (8‐1/2 x 14") ‐ Printing in black, red, and one Pantone

(1) Make‐ready and/or Setup.................................................................... 1 $540.00 540.00 $2,632.00 2,632.00 (2) Running Per 1,000 Copies.......................................................................... 150 $330.00 49,500.00 $208.85 31,327.50 

CONTRACTOR TOTALS $164,160.00 $112,291.00 

DISCOUNT 1.00% $1,641.60 5.00% $5,614.55 

DISCOUNTED TOTALS $162,518.40 $106,676.45 

DEKALB, IL LAUREL, MD 

MPE BUSINESS FORMS, INC S & S GRAPICS



Program 669-S_R-4 Page 1 of 14 

Specifications by MRN 

 U.S. GOVERNMENT PUBLISHING OFFICE 

 

Washington, DC 

 GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Export Certificates with Security Features 

 as requisitioned from the U.S. Government Publishing Office (GPO) by the 

 U.S. Department of Agriculture (USDA) 

 

 Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending May 

31, 2018, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on June 13, 2017 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, 

DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly 

to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified 

with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, 

as revised June 2001. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, 

Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through 

Friday. Contractor is to follow the instructions in the bid submission/opening area. If further instruction or 

assistance is required, call (202) 512-0526. 

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature, contact Jim Ballou at jballou@gpo.gov or (202) 512-0310. 
Export Certificates with Security Features Page 2 of 14 

669-S (05/18) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with 

the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III. 

 (b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests – General Inspection Level I. 

 (b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Prior to production Samples 

P-9. Screen Tint and Color Match Pantone Matching System 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days 

before the contract expires. If the Government exercises this option, the extended contract shall be 

considered to include this clause, except, the total duration of the contract may not exceed five (5) years as a 

result of, and including, any extension(s) added under this clause. Further extension may be negotiated 

under the “EXTENSION OF CONTRACT TERM” clause. See also “ECONOMIC PRICE 

ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and 

the contractor. 
Export Certificates with Security Features Page 3 of 14 

669-S (05/18) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to May 31, 2018, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 

2017, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. 

PREAWARD TEST: The contractor being considered for award may be required to demonstrate their ability to 

produce the items required in these specifications at the requisite quality level by completing a preaward test. The 

Government reserves the right to waive the preaward test if there is other evidence that, in the opinion of the 

Contracting Officer, indicates that the contractor being considered for award has the capability to successfully 

produce the items required. 

For the preaward test, the prospective contractor must set type for the form number and numbering series and create 

the pantograph for background of entire certificate in accordance with “COMPOSITION” as specified herein. 

The prospective contractor must print 250 samples in accordance with the requirements specified under 

“PRINTING.” 

All samples must be printed on the paper specified under “STOCK/PAPER.” 
Export Certificates with Security Features Page 4 of 14 

669-S (05/18) 

These samples will be inspected and tested for compliance with the specifications as to printing quality, kind, and 

quality of materials. Samples will be tested on an HPLaserjet. 

The contractor must submit the preaward test samples to: U.S. Government Publishing Office, Agency Publishing 

Services, DC Team 1, Attn: Contracting Officer, Stop: CSAP, Room C-836, 732 North Capitol Street, NW, 

Washington, DC, 20401. 

Contractor must submit the preaward test samples within seven (7) workdays of notification of the preaward test. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

produce additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no cost to the 

Government. 

In the event the revised test samples are disapproved by the Government, the contractor shall be deemed to have 

failed to comply with the applicable requirements of these specifications and may be reason for a determination of 

non-responsibility. 

All operations necessary in the performance of this test shall be performed at the facilities and on the equipment in 

which the contract production will be performed. 

No charges will be allowed for costs incurred in the performance of this preaward test. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the option 

of the Government, the postaward conference may be held via teleconference. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through March 31, 2018, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 
Export Certificates with Security Features Page 5 of 14 

669-S (05/18) 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

PAYMENT: Submit all invoices, via fax, utilizing the GPO barcode coversheet program application. Instructions 

for the GPO barcode coversheet program application can be found at the following web 

address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. Invoices may also be mailed 

to: U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, 

Washington, DC 20401. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 
Export Certificates with Security Features Page 6 of 14 

669-S (05/18) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of certificates requiring such operations as composition, 

printing in multiple inks, binding, packing, and distribution. 

TITLE: Export Certificates with Security Features. 

FREQUENCY OF ORDERS: Approximately 4 orders per year. 

QUANTITY: Approximately 125,000 to 187,500 copies per order. 

NUMBER OF PAGES: Face only. 

TRIM SIZE: 8-1/2 x 11”; 8-1/2 x 14”. 

NOTE: Separate print orders will be issued for each trim size. 

GOVERNMENT TO FURNISH: 

Print order to be furnished via email. 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

A supply of blue labels and selection certificates for shipping Departmental Random copies. 

Identification markings such as register marks, commercial identification marks of any kind, etc., must not print on 

finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

COMPOSITION: 

Contractor to set type for form number in lower left corner of certificate, numbering series in lower right corner of 

certificate, and create the pantograph for background of entire certificate. 

Form numbers: Arial or Gothic, 10 pt. for “ECP-11” or “ECP-14,” as applicable to trim size. 

Numbering Series: Sequential numbering is “0000-0000”, located 3/8” from foot of certificate. Sequential 

numbering will start from the right to the left beginning with “1” in the first series and “0” in the second series (i.e., 

0000-0001). The first series will increment by one, and the second series will increment when the first series get to 

the “9999” (i.e., 0000-9999). Once incremented, the first set of numbers will start over at “1” (i.e., 0001-0001). 

Process will repeat. (Numbering series Must be done in Bleed Through crash numbering - red font) 

Pantograph: Full background copy band pantograph consisting of “Void Not Official Copy” on a horizontal angle 

that appears when attempting to copy. 

NOTE: Contractor to create an artificial eagle watermark “centered” and “right-reading” on the certificate. The 

Eagle Watermark will mimic that of the JCP G45 watermark. (A sample will be provided). 

PRIOR TO PRODUCTION SAMPLES (First Order Only): Prior to the commencement of production of the 

contract production quantity, the contractor shall submit not less than 250 samples. The container and accompanying 
Export Certificates with Security Features Page 7 of 14 

669-S (05/18) 

documentation shall be marked “PREPRODUCTION SAMPLES” and shall include the GPO Purchase Order, 

Jacket, Program, and Print Order Numbers. 

All sample items shall be printed and bound, as specified herein, and must be of the size, kind, and quality that the 

contractor will furnish. Samples will be inspected and tested for conformance of materials and must comply with 

the specifications as to construction, kind, and quality of materials. All samples must be printed on the paper 

required, as specified herein. 

Contractor must submit samples to: USDA/FSISGWCC, Attn: DeShanta Sullivan, 5601 Sunnyside Avenue, 

Beltsville, MD 2075. (Telephone: (301) 504-4226) 

Contractor must submit samples within five (5) workdays of receipt of the print order. 

The Government will approve, conditionally approve, or disapprove the samples within 10 workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications 

and all other terms and conditions of the contract. A conditional approval shall state any further action required by 

the contractor. A notice of disapproval shall state the reasons therefore. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government. The Government will require the time specified above to inspect and test any additional samples 

required. 

In the event that the samples are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to termination 

for default, provided however, that the failure of the Government to terminate the contract for default in such event 

shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping 

schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with article 12 

“Notice of Compliance with Schedules” of contract clauses in GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples, shall be included in the contract price 

for the production quantity. 

All samples shall be manufactured at the facilities and on the equipment in which the contract production quantities 

are to be manufactured. 
Export Certificates with Security Features Page 8 of 14 

669-S (05/18) 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

Security Paper that will allow for bleed through of crash numbering 

PRINTING: Print face only in black ink, red ink, and one Pantone color. Printing consists of text (form number) 

printing in black ink, crash numbering in red ink, and pantograph in one Pantone color. 

The Pantone color is at contractor’s option, but must be suitable for the pantograph in a 12% screen. The Pantone 

color MUST NOT interfere with blue and black ink signatures. 

Contractor must use non-wax ink that is laser safe. GPO imprint must not print on the finished product. 

Contractor must use Thermochromic inks which will disappear when photocopied or when any kind of heat is 

applied. 

At Contractors option, Change colors when heat is added such as holding between thumb and forefinger for a 

moment is only part of certificate is printing in Thermochromic inks 

Certificate must be chemically treated so that if pencil eraser is used on any portion/part of certificate it becomes 

visible 

NOTE: Contractor must print certificates with an artificial eagle watermark as “right-reading. And centered” The 

Watermark will mimic that of the JCP G45 (Sample will be provided) 

MARGINS: Margins will be as indicated on the print order. Certificates bleed on all four sides. 

BINDING: Trim four sides. 

PACKING: 

Shrink-film wrap in units of 50 certificates. 

Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

Pallets required. 

LABELING AND MARKING: 

Reproduce shipping container label from furnished repro, fill in appropriate blanks, and attach to shipping 

containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to execute a statement furnished by GPO 

certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered, 

and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 
Export Certificates with Security Features Page 9 of 14 

669-S (05/18) 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special Government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all shipping 

documents and sent to: USDA/FSISGWCC, Attn: DeShanta Sullivan, 5601 Sunnyside Avenue, Beltsville, MD 

2075. 

A copy of the print order/specification and a signed Government-furnished certificate of selection must be included. 

A copy of the Government-furnished certificate must accompany the invoice sent to U.S. Government Publishing 

Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor 

will be required to execute a statement furnished by GPO certifying that copies were selected as directed. Copies 

will be paid for at the running rate offered in the contractor’s bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by GPO program, jacket, and print order numbers 

must be furnished with billing as evidence of mailing. 

DISTRIBUTION: 

 Deliver f.o.b. destination approximately 2,000 copies to: USDA/FSIS/GWCC, Attn: DeShanta Sullivan, 

5601 Sunnyside Avenue, Beltsville, MD 20705. (Telephone: (301) 504-4226) 

 Deliver f.o.b. destination the balance to: USDA/FSIS/Material Management Center, Attn: Kevin Kemper, 

6351 Ammendale Road, Beltsville, MD 20705. (Telephone: (301) 394-4000) 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 669-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery receipts 

upon agency request. 

Upon completion of the contract, all unused paper stock must be returned to the U.S. Government Publishing Office. 

All expenses incidental to submitting prior to production samples and furnishing sample copies must be borne by 

the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Print order will be furnished via email. 

No definite schedule for pickup of material can be predetermined. 
Export Certificates with Security Features Page 10 of 14 

669-S (05/18) 

The following schedule begins the workday after receipt of the print order; the workday after receipt will be the 

first workday of the schedule. 

First Order Only: 

 Contractor to submit prior to production samples within five (5) workdays of receipt of the print order. 

 The Government will approve, conditionally approve, or disapprove the samples within 10 workdays of the 

receipt thereof. 

 Contractor to complete production and distribution within ten (10) workdays of receipt of approval on prior 

to production samples. 

Balance of Orders: 

Contractor must complete production and distribution within ten (10) workdays of receipt of the print order. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile 

at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 

STORAGE OF FURNISHED PAPER STOCK: The contractor must properly store all furnished paper stock at 

no cost to the Government. The contractor will be responsible for reimbursing the Government for any stock that 

is damaged while in their possession. 

The contractor must return any unused paper stock to the U.S. Government Publishing Office upon completion of 

the contract. 
Export Certificates with Security Features Page 11 of 14 

669-S (05/18) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) 

I. (a) 3 450 

 (b) 1 150 

 
Export Certificates with Security Features Page 12 of 14 

669-S (05/18) 

THIS PAGE IS INTENTIONALLY BLANK.
Export Certificates with Security Features Page 13 of 14 

669-S (05/18) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item will be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate. 

No charge will be allowed for paper furnished by the Government. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (including prior to production samples) for the complete printing, 

binding, packing, and distribution of the product listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

 

(a) Certificates (8-1/2 x 11”) – 

 Printing in black, red, and one Pantone color, 

 including binding ..................................................... per certificate ...... $___________ $___________ 

(b) Certificates (8-1/2 x 14”) –

Printing in black, red, and one Pantone color, 

including binding ..................................................... per certificate ...... $___________ $___________ 

 _____________ 

(Initials)
Export Certificates with Security Features Page 14 of 14 

669-S (05/18) 

My production facilities are located within the assumed area of production ...................... ________yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government Furnished Material ___________________________________ 

a. Number of hours from acceptance of print order to pickup of 

 Government Furnished Material .............................................................................................. ____________ 

b. Number of hours from pickup of Government Furnished Material 

 to delivery at contractor’s plant ............................................................................................... ____________ 

2. Proposed carrier(s) for delivery of completed product .. ____________________________________________ 

a. Number of hours from notification to carrier to pickup of completed product ....................... ____________ 

b. Number of hours from pickup of completed product to delivery at destination ..................... ____________ 

INSTRUCTIONS FOR BID SUBMISSION: Fill out “SECTION 4. – SCHEDULE OF PRICES,” initialing or 

signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the 

“SCHEDULE OF PRICES” with two copies of the GPO Form 910 “BID” form. Do not enter bid prices on GPO 

Form 910; prices entered in the “SCHEDULE OF PRICES” will prevail. 

Bidder _____________________________________________________________________________________ 

 ___________________________________________________________________________________________ 

(City - State) 

By ________________________________________________________________________________________ 

(Signature and title of person authorized to sign this bid) 

 ___________________________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) (Email Address)