The Declarations Newsletter Page 13 of 15
Program 2516-S (11/18)

GPO Form 910
(R8-01) P57021-8 U.S. GOVERNMENT PRINTING OFFICE
Partt Printing Procurement Department

ORIGINAL
BID

All bids are subject to GPO Publication 310.2, Contract Terms (Rev. 6-01) which is incorporated by reference, and the
tepresentations and certifications on the reverse of part one of this GPO Form 910.

Shipment(s) will be made from: City . State,

{The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.0.b. contractor's city
is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state
shown below in the address block and the bid will be evaluated and the contract awarded on that basis. If shipment is
‘not made from evaluation point, contractor will be responsible for any additional shipping costs incurred.)

PROGRAM NO. {D0ER TO ATTACH SCHEDLE OF PRES TO THS BO FORM
or

JACKET NO.
BID.
Additional Rate

Discounts are offered for prompt payment as follows: percent, calendar days.

See Provision 12 “Discounts” in GPO Contract Terms (Pub. 310.2}.

Bidder hereby acknowledges amendment(s) number(ed)

In compliance with the above, the undersigned agrees, if this bid is accepted within_____ calendar days (60
calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified
items at the price set opposite each item, delivered at the designated point(s), in exact accordance with specifications.

i] Notice: Failure to provide a 60 day bid acceptance period may result in expiration of your bid prior to award. ]

COMPANY SUBMITTING BID PERSON AUTHORIZED TO BID
Company. Name

Address Tite

City State. Zip Signature

GPO Contractor Code (if known). Date

Telephone Number Facsimile Number

Contracting Officer Review. Date. Certifier Date
‘(nals (eta)



The Declarations Newsletter Page 4 of 15
Program 2516-S (11/18)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO Jacket
Number will be assigned and a Purchase Order issued to the Contractor to cover work
performed. The purchase order will be supplemented by individual “Print Orders” for each job
placed with the contractor. The print order, when issued, will indicate the quantity to be
produced and other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print
orders by the Government. Orders may be issued under the contract from December 1, 2017
through November 30, 2018 plus for such additional period(s) as the contract is extended. All
print orders issued hereunder are subject to the terms and conditions of the contract. The
contract shall control in the event of conflict with any print order. A print order shall be
“issued” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail
or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified
herein. Shipment/delivery of items or performance of work shall be made only as authorized by
orders issued in accordance with the clause entitled “Ordering”. The quantities of items
specified herein are estimates only, and are not purchased hereby. Except as may be otherwise
provided in this contract, if the Government’s requirements for the items set forth herein do not
result in orders in the amounts or quantities described as “estimated”, it shall not constitute the
basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor
all the items set forth which are required to be purchased by the Government activity identified
on page |.

The Government shall not be required to purchase from the contractor, requirements in excess
of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time
shall be completed by the contractor within the time specified in the order, and the rights and
obligations of the contractor and the Government respecting those orders shall be governed by
the terms of this contract to the same extent as if completed during the effective period of this
contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of
urgency prior to the earliest date that shipment/delivery may be specified under this contract,
and if the contractor will not accept an order providing for the accelerated shipment/delivery,
the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to, or performance at
multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the
Government all items set forth herein which are called for by print orders issued in accordance
with the “Ordering” clause of this contract.

OPTIONS: Whenever an option is indicated in the specifications, it is the Government’s
option, not the contractor’s, unless it is specifically stated otherwise.


The Declarations Newsletter Page 9 of 15
Program 2516-S (11/18)

Delivery of each order will generally be established as a date in the first week of every month.
However, start date of production, and the date of final delivery, are subject to change at the
Government’s option.

Contractor will be notified by telephone or emailed when print order and furnished material
have been transmitted by the Agency via FTP and/or email.

The following schedule begins the same workday that the 2511 Print Order and all furnished

materials are received by contractor. When receipt of print order. materials and/or proofs is
after 2:30 p.m. Central Time. the date of receipt shall be the following workday. The term

“workday” is defined as Monday through Friday of each week, exclusive of the days on which
Government holidays are observed.

The numbers under the column headed “WD After” represent the number of workdays allowed
to complete that certain part of the schedule after completion of the preceding part.

Digital content PDF proofs must be received by the agency by noon, Central Time on the
workday after the Print Order and furnished materials are received by the contractor. Agency
will approve PDF and/or AAs PDF proofs by close of business 4:00 p.m. Central Time, on the
same day the proofs are received.

WD After
Contractor emails PDF Proofs by noon... 1
Agency returns proofs by COB (ok to print) 0 (same day)
Contractor emails revised proofs due to AAs by noon .
(when required) 1
Agency returns revised proofs by COB (when required) 0 (same day)
Contractor must complete delivery at destination ..........ssssseeesees 3*

Sample Schedule: For example, if the contractor receives the 2511 Print Order and Government
Furnished Materials before 2:30 p.m. on Wednesday, December 6, 2017, proofs would be
received by the Agency by noon on Thursday, December 7, 2017. The Agency would review
the proofs and notify the contractor of the “Ok to Print” by close of business on Thursday,
December 7, 2017. The contractor must complete delivery at destination no later than Tuesday,
December 12, 2017 before 3:30 pm.

* Delivery date is the date that the complete order must deliver, GPO Samples and returned
government furnished materials (if revised).

All pickups and deliveries must be made Monday through Friday, exclusive of Federal
Holidays, before 3:30 pm local prevailing time.

Author’s alterations (AAs) may be required occasionally during the proofing stage. Any such
changes are to be made by the contractor at no additional charge, up to a maximum of eight (8)
typeline corrections and two (2) image adjustments (placement, color or other). AAs in excess
of these must be immediately brought to the attention of the contract administrator, Lisa
Hollingsworth at thollingsworth@gpo.gov or 312-353-3916 x 5. Additional workdays may be
added to the schedule to accommodate AAs in accordance with GPO Contract Terms.


The Declarations Newsletter Page 6 of 15
Program 2516-S (11/18)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of a newsletter brochure, requiring such
operations as material pickups, proofs, printing in four-color process, folding, packing and
delivery.

TITLE: THE DECLARATIONS NEWSLETTER.

Although this is an option year contract, all the estimates, averages, etc. are based upon one
year’s production.

FREQUENCY OF ORDERS: Approximately 12 orders per year (Monthly).
QUANTITY: Approximately 402 copies per order, including two GPO inspection copies.
NUMBER OF PAGES: Approximately 10 pages (5 leaves) per order.

TRIM SIZE: 8x 10".

GOVERNMENT TO FURNISH: Agency requires contractor to have the ability to accept

furnished materials via email. Electronic media will be generated on a PC with Windows XP,
using Adobe InDesign and Photoshop CS4. Files will be in native format and PDF, images and
color palettes will use CMYK specifications.

Print Order (GPO Form 2511). Print orders will generally be sent via e-mail. At the
Government’s option, print orders may be furnished as a hard copy, a faxed copy, or by FTP.
Contractor must be able to accept via e-mail.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under
“Government to Furnish,” necessary to produce the products(s) in accordance with these
specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic
check (preflight) of the furnished media and publishing files to assure accurate output of the
required reproduction image. Any errors, media damage or data corruption that might interfere
with proper file imaging must be reported to the Agency and Lisa Hollingsworth at 312-353-
3916 x 2 in sufficient time to comply with the shipping schedule. The contractor shall create or
alter any necessary trapping, set proper screen angles and screen frequency, and define file
output selection for the imaging device being utilized. Furnished files must be imaged as
necessary to meet the assigned quality level. Contractor must maintain the latest version of all
programs and operating systems used in this contract as well as maintain backwards-
compatibility.

PROOFS:

1 (one) set of digital color content PDF proofs to Brian Smith, emailed to brian.smith@nara.gov

or to an alternate address to be provided by the Agency at the Government’s option.


The Declarations Newsletter Page 5 of 15
Program 2516-S (11/18)

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required)
utilizing the GPO barcode coversheet program application is the most efficient method of invoicing.
Instruction for using this method can be found at the following web address:

http:/Avinapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management,
Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance
web page located at https:/Avww.gpo.gov/finance/index.htm,

At the time of invoicing, the contractor shall submit a copy of the Print Order, Contractor’s invoice, and

all delivery receipts via email to infochicago@gpo.gov.

CONTRACTOR’S INVOICE FOR PAYMENT MUST BE ITEMIZED IN
ACCORDANCE WITH THE SCHEDULE OF PRICES. FAILURE TO ITEMIZE MAY
RESULT IN DELAY OF PAYMENT.


The Declarations Newsletter Page 8 of 15
Program 2516-S (11/18)

LABELING AND MARKINGS: Contractor to reproduce shipping container labels, fill in
appropriate blanks and attach to shipping containers.

GPO “VERIFICATION OF DELIVERY”: Contractor MUST email delivery verification
information to VerifyChicago@gpo.gov WITHIN 24 HOURS OF DELIVERY. Enter Jacket
number in the subject line and place method of shipment and the delivery date in the body of
the message. Failure to follow this procedure may result in delayed payment of invoices.

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery.
These receipts must include the GPO jacket, program, and print order numbers; total quantity
delivered, number of cartons, and quantity per carton; date delivery made; and signature of the
Government agent accepting delivery. The original copy of these receipts or other acceptable
proof must accompany the contractor’s voucher for payment.

DISTRIBUTION:
Deliver F.O.B. Destination (at contractor’s expense) via traceable means:

400 Copies to: Brian Smith
National Personnel Records Center
1 Archives Drive
St. Louis, MO 63138

2 GPO Samples to: U.S. Government Publishing Office
Attn: Lisa Hollingsworth (Program #) and (Print Order #)
200 N. LaSalle St., Suite 810
Chicago, IL 60601-1055

GPO SAMPLES: Mark package with Program number and Print Order number. GPO samples
are to be shipped at the same time as the scheduled shipment/delivery and cannot be deducted
from the total quantity ordered. Deliver sample copies by the most economical method. No
additional charge will be allowed for these samples.

RETURN OF GOVERNMENT FURNISHED MATERIALS: If changes are made to the

furnished files during the proofing stage, at the agency’s request, or per the specifications,
the contractor must create a revised CD with all changes incorporated therein for return
to the agency after completion of the order. These materials must be returned to Jayna Legg
at the above address. If no changes were made to the furnished materials, then they should NOT
be returned to Agency.

All expenses incidental to the pickup and return of all proofs, Government Furnished Material
and furnishing samples must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained.

Contractor must not start production of any job prior to receipt of the individual print order
(GPO Form 2511), The contractor must not print prior to notification of an “OK to Print”.


Contract Period:

December 1, 2017 through November 30, 2018 plus 4 option years

Page 1 of 1

PROGRAM No. 2516-S
TITLE: The Declarations Newsletter
Duke Printing Center, |) Colonal Printing, inc. Production Press, Horizon Graphics, Eden GPO Estimate
BASIS OF Rockville, MD Warwick, Rl Jacksonville, IL Prairie, MN
ITEM DESCRIPTION
AWARD ar UNIT UNIT
PRICE cosT PRICE cOsT PRICE cOSsT UNIT PRICE cOsT UNIT PRICE cosT
ICOMPLETE PRODUCT
(a)_|}10 page issue, makeready 12 $755.00|| $9,060.00], $85.00] $1,020.00], _ $72.80] $873.60) $100.00|| $1,200.00] $253.20 $3,038.40]
(0)_|[Running, per 100 copies 48 $185.00] _ $8,880.00] $60.00] $2,880. $62.74 $3,011.59] $84.91|| __ $4,075.68l] $99.00] $4,752.00]
TOTAL OFFER |] $17,940.00 $3,900.00 $3,885.12 $5,275.68 $7,790.40
DISCOUNT | 2% $358.80|[ 1% $39.00]| 5% $194.26 0% $0.00 2% $155.81
NET OFFER :| $17,581.20 $3,861.00 $3,690.86 $5,275.68 $7,634.59
‘AWARDED

?repared by: KD
?roofread by: LH


The Declarations Newsletter Page 11 of 15
Program 2516-S (11/18)

SECTION 4.- SCHEDULE OF PRICES

Bids offered are f.o.b. Destination.

Bidder _must_make an entry in each of the spaces provided. Bids submitted with any

obliteration, revision, or alteration of the order and manner of submitting bids, may be declared
nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no
charge to the Government.

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual
items of production (whether or not such items are included in the Determination of Award)
that are inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices
for the same operation if such action would be in the best interest of the Government.

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which
a price has not been offered under the contract. Further, the contractor is not to accept print
orders which are outside the scope of the contract. Any changes made to the print order MUST
be confirmed in writing by the Contracting Officer, Chicago GPO. If such orders are placed by
the agency, and no Modification is received from the Chicago GPO, the contractor is to notify
GPO Chicago immediately. Failure to do so may result in nonpayment.

CONTRACTOR MUST INVOICE IN ACCORDANCE WITH SCHEDULE OF PRICES.

All billing submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per 100 rate.

I. COMPLETE PRODUCT: Prices quoted shall include the cost of all required materials
and operations necessary for the complete production and distribution of the product

listed in accordance with these specifications. Only one “Makeready charge” will be
allowed per order.

(a) 10 page issue, makeready.

(b) Running, per 100 copies........cccceecccccccccceecteeeee §

No charges will be allowed due to printer’s errors. See page 7 under Proofs.

(Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)


The Declarations Newsletter Page 10 of 15
Program 2516-S (11/18)

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices quoted in the “Schedule
of Prices” to the following units of production which are the estimated requirements to produce
(1) year’s production under this contract. These units do not constitute, nor are they to be
construed as, a guarantee of the volume of work which may be ordered for a like period of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

lL @) 12
(b) 40


The Declarations Newsletter Page 7 of 15
Program 2516-S (11/18)

Author’s alterations (AAs) proofs shall be digital color content PDF proofs, provided via e-mail
to: brian.smith@nara.gov or to an alternate address to be provided by the Agency at the
Government’s option.

Author’s alterations (AAs) may be required occasionally during the proofing stage. Any such
changes are to be made by the contractor at no additional charge, up to a maximum of eight (8)
typeline corrections and two (2) image adjustments (placement, color or other). AAs in excess
of these must be immediately brought to the attention of the contract administrator, Lisa
Hollingsworth at lhollingsworth@gpo.gow or 312-353-3916 x 2. Three additional workdays
may be added to the schedule to accommodate AAs.

The contractor must not print prior to notification of an “OK to Print”.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised
proofs, the revised proofs are to be provided at no expense to the government. No extra time
can be allowed in the schedule, such operations must be accomplished within the original
production schedule allotted to the specifications.

All expenses incidental to the pickup and return of all proofs, Government Furnished Material
and furnishing samples must be borne by the contractor.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those
listed herein or listed for the corresponding JCP Code numbers in the “Government Paper
Specification Standards No. 12” dated March 2011.

NOTICE: Copies of the “Government Paper Specifications Standards, No. 12,” dated March
2011, are for sale, on a subscription basis, by the Superintendent of Documents, U.S.
Government Publishing Office, Washington, D.C. 20402; or available in PDF format on the

GPO website at http://www.gpo.gov/vendors/sfas.htm.
JCP Code A80, White Opacified Offset Book, Basis Size 25 X 38" Basis Weight 50.

PRINTING: Face and back (head to head), 4-color process, minimum 150-line screen.
Publication includes illustrations, tints/solids with reversing, and type and line matter. Digital
printing must be capable of smooth gradient tints with no banding or tone jumping. Minimum
acceptable resolution is 1200 X 1200 dpi. 4800 X 600 dpi is acceptable. HP Indigo 5500 or
7000, Xerox models 7000, 8000, 700, 800 and Xerox iGen4 are known to have this capability.
Resolution of the contractor's machine will be reviewed at the time of the award. Published
resolutions will be used to determine suitability. Software enhanced or simulated resolution
specifications will not be accepted.

MARGINS: Adequate Gripper. Follow Government Furnished Material. No bleeds.

INK: Four-Color Process. Ink must contain a minimum of 20% vegetable oil, unless printing is
digital.

BINDING: 10 page — loose leaf—two wire stitches on the left side required.

PACKING: Pack suitably.


The Declarations Newsletter Page 3 of 15
Program 2516-S (11/18)

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or
any subcontractor, the Government reserves the right to conduct a preaward survey or to require
other evidence of technical, production, managerial, financial, and similar abilities to perform,
prior to the award of a contract.

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to
extend the term of this contract for a period of 12 months by written notice to the contractor not
later than 30 days before the contract expires. If the Government exercises this option, the
extended contract shall be considered to include this clause, except, the total duration of the
contract may not exceed 5 years as a result of, and including, any extension(s) added under this
clause. Further extension may be negotiated under the “Extension of Contract Term” clause.
See also “Economic Price Adjustment” for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any
contract resulting from this solicitation may be extended for such period of time as may be
mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance
with this clause, provided that in no event will any pricing adjustment be made that would exceed the
maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment
for orders placed during the first period specified below. Pricing will thereafter be eligible for
adjustment during the second and any succeeding performance period(s). For each performance period
after the first, a percentage figure will be calculated as described below and that figure will be the
economic price adjustment for that entire next period. Pricing adjustments under this clause are not
applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to
adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods.
The first period will extend from December 1, 2017 through November 30, 2018, and the second and
any succeeding period(s) will extend for 12 months from the end of the last preceding period, except that
the length of the final period may vary. The first day of the second and any succeeding period(s) will be
the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted
“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly
in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in
this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes
from the 12-month interval ending three (3) months prior to the beginning of the period being
considered for adjustment. This average is then compared to the average of the monthly Indexes for the
12-month interval ending August 30, 2017, called the base index. The percentage change (plus or
minus) of the variable index from the base index will be the economic price adjustment for the period
being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase
or decrease to be applied to invoices for orders placed during the period indicated. The contractor shall
apply the percentage increase or decrease against the total price of the invoice less reimbursable postage
or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the
invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this
economic price adjustment clause.


The Declarations Newsletter
Program 2516-S (11/18)

Page 14 of 15

Representations and Certifications

Exception to the certifications may render your bid nonresponsive. Submission of your bid without statement of exception

shall constitute certification of the six items.

REPRESENTATIONS.

S. Small business. By submission of 3 bid, the bidder represents that the bidder
{8 a small business concern, uniegs ihe bic contains an afitmative representation tat
the bidder fx not & small business concer,

2. Small Disadvantaged Business Concern. By submission of a bid, the bicker
‘eptesents that the bidder Is not 2 smak disacvantaged business concem, unless the
{id inset contains an airmative representation that the bicdor is 2 smal disadvantaged
business concern.

RS, Women-Owned Smait Business Concer. By submission of a bid, the bidder
cepresenis hat the bidder Is not 8 women-owned smal! business concem, unless tha
Did itso contains an affirmative ¢opresentation thatthe bidder Is a women-owned small
business concen,

CERTIFICATIONS,

C-1. Covenant Against Contingent Fees. Submission ot a bid without statement of
exception shal constitute certtication,

(2) The contractor warrants that no person or agency has been employed or retained
to solicit or obtain & contract upon an agreement oc understanding for a enn tee,
‘except a bona fide employee oF agency. For breach or violation of this warranty, the
‘Government shail have the right fo annul the contract withoud lability or nits discretion,
10 deduct trom the contract price oF consideration or otnerwise recover, the ful amount
ot the contingent fee.

‘(b) “Bona fide agency” means an estabtished commercial or séling agency, main
tained by a contractor for the purpose of securing business, that neithar exert Nor pro-
(poses 10 exert improper intivence to sole or obtain Goverment contracts not holds
{teat ovt as being able wo obtain any Government cortract or contracts through improp-
er inftvence,

“Bona fice employee" means @ person. employed by a contractor and subject fo the
contractors supervision and contl as to time, place, and manner of perform
‘neither exerts nor proposes 10 exert improper influence to solic or obtain Government
‘contracts nor holds out as being able to obtain any Gavernmont contact oF contracts
through improper influence.

“Contingent fee” means any commission, percentage, brokerage, or oes fee thats
‘contingent upon the success that & parson or concem has in securing a Government
connect.

“Improper infvence” means any infivence that induces or tends to Induce a
Goverment emplayee ot oficer to give consideration or to act regarding a Government
contrac 0 any basis oe: tan te mers of be mae.

Malton. Except as may be listed with the bid itse, the
bidder certies win the submission ofa bid thal each end product is a domestic end
Prost ined ncaa 3 Bay tan fn Cons Cae sndthat cor

of unknown origin have been consideced to hava been mined,
‘Mantactred axtsige the Unied Sates Ary exception ich win Ue 00 Koel stat
‘both the excludied end products and the couriny of origin of each.

C3, Clean Air anni Water. Submission of a bid without statement of exception shal
‘constitute certtication..

‘Applicable i! the bis or offer exceeds $100,000 or the Contracting Otticer has deter-
trined hat ocr nce an inte quay corrat nay yoa wil exceed $100,002
‘ora facility tobe used has been the subject of a conviction under the Clean Air Act (62
USC 7435 (6) (i) ote Federal Water Potton Contol Act 9 USC. 1919(¢) and
{5 listed by EPA, or is not otherwise exempt:

ia) Ay facliy to be utizes inthe porrmance ofthe proposed convact has ot
Deen listed on the Environmental Protection Agency List of Violating Facies

(©) The Contracting Oficer wil be promptly ior ta award, of the receipt of
any communication trom the Diectx, Ofice of Federal Activties, Envronmental
Protection Agency, indicating tat any facity which helshe proposes 10 use Tor the per-
formance ofthe contacts is under consideration to be listed on the EPA List of Violating

(6) Bicker will include substantial this certification, including this paragraph {e). in
very nonexempt

C-4. Certificate of independent Price Determination. Submission of a bid without

{1} Te presi the fer ave been ave at ty. without. for the
Purpose of restricting competion, ary consultation, communication, or agreemert with
ny otter oferr or compotior relat fo) shose pices (the itention to submit an
‘fer oF (i) the methods of tactors used to calculate the prices otfered.

2) The prices in the offer have not been and will no be isclosed by
the offeror, drecty or indirectly, to any other olfecor or competiio before bid opening (it
the case of a sealed bid solicitation) or contract award (in the case of a negotiated sic-
itaton) unless otherwise 1 by

{Ne aang as bagn mace be made by in oar oinduo ny of other
‘concern 10 submit of not to submit an offer for the purpose of restricting coms

\@) Each stare onthe oer is corsieredtobe scebcatenby he igstoy tat
the signatony-

(3) 1s the parson in the ofteror's for determining the
prices being ottered in the bid ot proposal, and that the signatory has rot panicipated
‘and will not participate in any ection contrary to subparagraphs (a) (4) trough (a) (3) of
this provision: or
{2 Has been atone, in wring, t st as agent forte tolowing principals

at

in certtying that those principals bave not participated, and wil not panicipate in any

ization responsi
‘nthe bid of proposal, and the tile of his ot het position in the oftercr’s organization):

(As an authorized agart, does certty thal the principals nained

{2120 ot wis provision ave not parcpaied. an wil ot perkipate, inary acon con.
Sar fo subpacarans (3) rough (aN) ot ts rovion: ad

(il) AS an agent, has not personaly 1. and wil not panicipata, in any
acson dortay to sunparagraphe Ga) trough (ao) of Ie prowson.
{6} lf the otteror datetes oF modifies subparagraph (3){2) ofthis provision, the otter-
ox uit nian win fer 8 signed semen sting or in deal he ccumstances
‘of the disclosure,

C5. Certification Regarding Debarment, Suspension, Proposed Debarment,
and other Retponsibllty Maiters (Jan, 1999). By submission of a bid-

{aX(t) The offeror certifies, to the best ofits knowledge and belief, that-

4) The offeror andlor any ofits peincipals-

(A) Ate not presenty debarred, suspended, proposed for debarmant, or
<dectared inoisibe for the award of contacts by any Faderal agency;

(6) Have rot, within a 2-year period preceding this offer, been comicted of
ff had a civil jodgment rendered against them for: commission of traud ot & criminal
‘tfense in connection with oblaining, anempting to obtain, of partorming 2 public
(Federal, state, oF local) contract or subcontract, violation of Federal or state aniitnst
statutes telating to the submission of offers: or commission of embezzlement, theft, tor
gory, bribery. falsification or destruction or records, making false stalemonts, tax eva-
i0n, oF receiving sioien propeny: ang

(C) Ate nat presenty indicted for, or otherwise criminally or civily charged by

2 governmental entity witn commission of any ol ihe oflenses enumerated in subdivision
{O18 oi previnon,
(@) The offeror has not, within a three-year period preceding this offer, had one
‘ot move contracts terminaled for delaut by any Federal agency.

(2) "Principals," lor the purposes of this certification, means officers; crectors; own
‘es: paniners, and, persons having primary management or supenisory responsilites.
within 8 business entty (e.g., general manager, plant manager: head of a subsidiary,
‘Giision of business segment, and similar positions).

This Whhin the Jurisdiction of an Agency of the
United States and the Making of 2 False, Fictitious, oF Fraudulent Certiication May
ender the Maker Gubjet to Prosecution Under Secton 100), Tile 18, United States

{0) The offeror shall provide immediate written notice to the Contracting Officer i, at
ny bv pir conc aware. te oer ams that is cerfonbon was errno
‘when submitted of has become erronecus by reason of changed cirawmstances.
{©} Acartfication that any of the tams in paragraph (a) of this provision oxists will not
jvecessaiy cesut in voting of an award under tw sotictaion. However, tne cert-
sabe consitered conection wit a deteinaon of te ofaor esponsil-
iy. Falute of to offers to trisha cetcatn er provide such soasora imation

83 requested by the: ‘Officer may render the offeror non-responsibie.
(@) Nothing contained in the fc ‘Shall be construed to require establishment of
‘a system of records in order to rendex. in good faith, the certification requived by para

requi
The ‘and information of an offeror is not required
wih normally possessed by a prudent porson i he orcnary Cour

(e) The certogbon in paragraph (a) of Us provision isa material representation of
tact upon wich felance was placed wean rang award: Hi alr aetortined fat Pe
‘offeror knowingly rendered an erroneous cerication, in atkition to other remaces
avaliable to the Governmant, the Contacting Offer may terminate the contract result
ing trom the solicitation for defauk.

C-. Cerkncation of Nonsegregated Facile (an, 1995). Submission of m bid
‘without statement of exception

Ma) Sogrgatec incites as used a Dos prvi, reas dry wag fos, WOR
‘areas, res rooms and wash rooms, restaurants and other sating armas, time clocks,
lockar rooms ana ober sage or aresaing areas. parting eg, dking founains, ace.

for

religion, or national origin because of habit, focal custom, of otherwise.
(0) By submission of an offer, the offarar certifies that # does not and will not main-
Lan or prov cr ts employees any sopragatd facies at any offi estabishmants,
and that it does not and will not permit its employees to perform thels senvicgs at any
location under is control where segregated taciiies are maintained. The offeror agrees
{hata breach of is coreaton a Woon of te Equal

ve) The otter turner agrees tut (oxcect where is as obtained eicalcoriica-
‘Yons from proposed subcontractors for specific time periocts) it will
(3) Obtain identical certtications from proposed subcontractors betove the award
of subcontracts under which the subcontractor will be Subject to the Equal Opportunity
clause:
ic) Retain the certicaions in te Flas: and the
(3) Forward the following notice to the proposed subcontractors (except if
bee ‘subconbactors have submitted identical certifications for specific tme peri-
a;

NOTICE TO PROSPECTIVE SUBCONTRACTORS OF
REQUIREMENT FOR CERTIFICATION OF
NONSEGREGATED FACILITIES

‘4 cartfication of Nonsegregated Faciliies must be subsmitied betore the award of &
Subcontract under which the Subcontractor will be subject to the Equal Opportunity
‘clause. The certification may be submitted elther for each subcontract of for al subcon-
tracts during a period {.e., quarterly, semiannuaiy, or annually).
ott The penalty for aking tale statamons in cers i preserbedin 18 U.S.C,
1003.


The Declarations Newsletter Page 2 of 15
Program 2516-S (11/18)

SECTION 1.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be
subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract
Terms (GPO Pub. 310.2, effective 12/1/87, revised 06/01) and GPO Contract Terms, Quality
Assurance through Attributes Program for Printing and Binding (GPO Publication 310.1,
effective 5/79, revised 08/02).

GPO Contract Terms (GPO Pub. 310.2) — http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO QATAP (GPO Pub. 310.1) - http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

DOING BUSINESS WITH THE GPO: Contractors wishing to do business with GPO are
referred to the GPO website http://www.gpo.gov/vendors/index.htm, to register as a GPO
contractor using the “GPO Contractor Connection” link in accordance with the furnished
instructions on the web page.

NOTE: Prospective as well as existing GPO contractors are to note that, as of 1/1/08, all
contractors seeking to do business with the GPO must first complete and thereafter maintain the
accuracy of their GPO Contractor Connection registration with the following mandatory
taxpayer information boxes: “EIN/TIN #” Employer Identification Number of Taxpayer
Identification Number): “Subject to Backup Withholding” (See Form W-9). The GPO will
withhold payment of any invoices for work completed by any contractor who fails to provide
this tax data in GPO Contractor Connection. Such invoices will be declared ineligible for
payment until all requirements for payment, including providing this tax data in GPO
Contractor Connection, have been satisfied.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and
standards shall apply to these specifications:

Product Quality Levels: (a) Printing (page related) Attributes- Level 3.
(b) Finishing (item related) Attributes- Level 3.
(c) Exceptions: None

Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard
P-7 Type Quality and Uniformity Approved Proofs
P-10 Process Color Match Electronic Media

SUBCONTRACTING: The predominant production function is printing. Bidders who must
subcontract this operation will be declared not responsible.


Program 2516-S
Specifications by lh
Reviewed by cm

U.S. GOVERNMENT PUBLISHING OFFICE
200 N. LaSalle St., Suite 810
Chicago, IL 60601-1055

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

The Declarations Newsletter

as requisitioned from the U.S. Government Publishing Office (GPO) by the

National Archives and Records Administration
National Personnel Records Center
St. Louis, MO

Single Award_-

BID OPENING: Bids shall be publicly opened at 2 p.m. prevailing Chicago, IL time on
November 27, 2017.

BID SUBMISSION: Facsimile bids are acceptable (see GPO Contract Terms, Pub. 310.2,
06/01). To submit a bid, the contractor must return a signed and completed GPO Bid Form 910
and “Schedule of Prices” included at the end of this specification. If you are downloading this
specification from the GPO website, click here for a copy of the GPO bid form:
www.gpo.gov/procurement/bids910.pdf.

Send bids to U.S. Government Publishing Office, Suite 810, 200 N. LaSalle St., Chicago, IL
60601, or fax bids to 312-886-2057.

CONTRACT TERM: The term of this contract is for the period beginning December 1, 2017
and ending November 30, 2018, plus up to 4 optional 12-month extension period(s) that may be
added in accordance with the "Option to Extend the Contract Term" clause in this contract.

For information of a technical nature call Lisa Hollingsworth at 312-353-3916 x 2 (No collect
calls).


The Declarations Newsletter Page 12 of 15
Program 2516-S (11/18)

BIDDER’S NAME AND SIGNATURE: Fill out and return all pages in “Section 4.- Schedule
of Prices,” initialing or signing each in the space provided attached to a completed and signed
original or facsimile GPO Form 910, “Bid.” Do not enter bid prices on GPO Form 910.

Bids should be faxed to 312-886-2057 or submitted in a sealed envelope identified on the
outside with the Program number and bid opening date and time. For this solicitation,
submit bids to: U.S. Government Printing Office, 200 N. LaSalle St., Suite 810, Chicago,
IL 60601-1055.

BIDS MUST BE SUBMITTED TO ARRIVE AT THE ABOVE SPECIFIED OFFICE NOT
LATER THAN THE EXACT DATE AND TIME SET FOR OPENING OF BIDS.

Contractor
(City — State - Zip)
By
(Signature and title of person authorized to sign this bid) (Date)
(Person to be contacted) (Telephone Number) (Contractor's Code No.)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)