The Apollo Newsletter Page 13 of 15
Program 4533-S (11/17 - Opt. 11/21)

COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)

BIDDER’S NAME AND SIGNATURE: Fill out and return all pages in “Section 4.- Schedule
of Prices,” initialing or signing each in the space provided attached to a completed and signed
original or facsimile GPO Form 910, “Bid.” Do not enter bid prices on GPO Form 910.

Bids should be faxed to 312-886-2057 or submitted in a sealed envelope identified on the
outside with the Program number and bid opening date and time. For this solicitation,
submit bids to: U.S. Government Printing Office, 200 N. LaSalle St., Suite 810, Chicago,
IL 60601-1055.

BIDS MUST BE SUBMITTED TO ARRIVE AT THE ABOVE SPECIFIED OFFICE NOT
LATER THAN THE EXACT DATE AND TIME SET FOR OPENING OF BIDS.

Contractor
(City — State - Zip)
By
(Signature and title of person authorized to sign this bid) (Date)
(Person to be contacted) (Telephone Number) (Contractor's Code No.)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)


The Apollo Newsletter Page 4 of 15
Program 4533-S (11/17 - Opt. 11/21)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO Jacket
Number will be assigned and a Purchase Order issued to the Contractor to cover work
performed. The purchase order will be supplemented by individual “Print Orders” for each job
placed with the contractor. The print order, when issued, will indicate the quantity to be
produced and other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print
orders by the Government. Orders may be issued under the contract from December 1, 2016
through November 30, 2017 plus for such additional period(s) as the contract is extended. All
print orders issued hereunder are subject to the terms and conditions of the contract. The
contract shall control in the event of conflict with any print order. A print order shall be
“issued” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail
or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified
herein. Shipment/delivery of items or performance of work shall be made only as authorized by
orders issued in accordance with the clause entitled “Ordering”. The quantities of items
specified herein are estimates only, and are not purchased hereby. Except as may be otherwise
provided in this contract, if the Government’s requirements for the items set forth herein do not
result in orders in the amounts or quantities described as “estimated”, it shall not constitute the
basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor
all the items set forth which are required to be purchased by the Government activity identified
on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess
of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time
shall be completed by the contractor within the time specified in the order, and the rights and
obligations of the contractor and the Government respecting those orders shall be governed by
the terms of this contract to the same extent as if completed during the effective period of this
contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of
urgency prior to the earliest date that shipment/delivery may be specified under this contract,
and if the contractor will not accept an order providing for the accelerated shipment/delivery,
the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to, or performance at
multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the
Government all items set forth herein which are called for by print orders issued in accordance
with the “Ordering” clause of this contract.


The Apollo Newsletter Page 9 of 15
Program 4533-S (11/17 — Opt. 11/21)

DEPARTMENTAL RANDOM COPIES (Blue Labels): The following plan applies for
selecting 50 random samples.

1. Divide the entire lot into 50 sublots.

2. Choose 1 copy from each sublot. Do not choose copies from the same general area in
each sublot.

3. Sign and date the Selection Certificate and pack it with the inspection samples and a
copy of the print order.

Blue Label samples must deliver to the agency address listed under “DISTRIBUTION”. Blue
Label samples must be packed separately and identified by a Government-furnished blue-
colored label which is to be affixed to each container. The Government will furnish initial
copies of the required blue label and certificate, and the contractor will reproduce copies as
needed. Blue Label samples must be recorded separately on all shipping documents and
constitute a part of the total quantity ordered; no additional charge will be allowed.

GPO SAMPLES: Mark package with Program number and Print Order number. GPO samples
are to be shipped at the same time as the scheduled shipment/delivery and cannot be deducted
from the total quantity ordered. Deliver sample copies by the most economical method. No
additional charge will be allowed for these samples.

RETURN OF GOVERNMENT FURNISHED MATERIALS: If changes are made to the

furnished files during the proofing stage, at the agency’s request, or per the specifications,
the contractor must create a revised CD with all changes incorporated therein for return
to the agency after completion of the order. These materials must be returned to Jayna Legg
at the above address. If no changes were made to the furnished materials, then they should NOT
be returned to Agency.

All expenses incidental to the pickup and return of all proofs, Government Furnished Material
and furnishing samples must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start
production of any job prior to receipt of the individual print order (GPO Form 2511).

Contractor must not start production of any job prior to receipt of the individual print order
(GPO Form 2511). The contractor must not print prior to notification of an “OK to Print”.

Delivery of each order will generally be established as a date in the first week of every month.
However, start date of production, and the date of final delivery, are subject to change at the
Government’s option.

Contractor will be notified by telephone or emailed when print order and furnished material
have been transmitted by the Agency via FTP and/or email.


The Apollo Newsletter Page 6 of 15
Program 4533-S (11/17 — Opt. 11/21)

SECTION 2.- SPECIFICATIONS

SCOPE: These specifications cover the production of a newsletter brochure, requiring such
operations as material pickups, proofs, printing in four-color process, folding, packing and
delivery.

TITLE: THE APOLLO NEWSLETTER

Although this is an option year contract, all the estimates, averages, etc. are based upon one
year’s production.

FREQUENCY OF ORDERS: Approximately 12 orders per year (Monthly)
QUANTITY: Approximately 3,002 copies per order, include two GPO inspection copies.
NUMBER OF PAGES: 4 or 6 pages per order

TRIM SIZE: 4 pages: Flat size 22 x 17" folded to 11 x 8-1/2".
6 pages: Flat size 33 x 17" folded to 11 x 8-1/2"

GOVERNMENT TO FURNISH: Agency requires contractor to have the ability to accept

furnished_materials via.email or disc. Electronic media will be generated on a PC with
Windows XP, using Adobe InDesign and Photoshop CS4. Files will be in native format and
PDF, images and color palettes will use CMYK specifications.

Print Order (GPO Form 2511). Print orders will generally be sent via e-mail. At the
Government’s option, print orders may be furnished as a hard copy, a faxed copy, or by FTP.
Contractor must be able to accept via e-mail.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under
“Government to Furnish,” necessary to produce the products(s) in accordance with these
specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic
check (preflight) of the furnished media and publishing files to assure accurate output of the
required reproduction image. Any errors, media damage or data corruption that might interfere
with proper file imaging must be reported to the Agency and Gina Conaway at 312-353-3916 x
5 in sufficient time to comply with the shipping schedule. The contractor shall create or alter
any necessary trapping, set proper screen angles and screen frequency, and define file output
selection for the imaging device being utilized. Furnished files must be imaged as necessary to
meet the assigned quality level. Contractor must maintain the latest version of all programs and
operating systems used in this contract as well as maintain backwards-compatibility.


The Apollo Newsletter Page 5 of 15
Program 4533-S (11/17 — Opt. 11/21)

OPTIONS: Whenever an option is indicated in the specifications, it is the Government’s
option, not the contractor’s, unless it is specifically stated otherwise.

PAYMENT: Submit all vouchers via FAX utilizing the GPO barcode coversheet program application.
Instructions for the GPO barcode coversheet program application. Click the following hyperlink and
follow the instructions as indicate:http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.htm!

Vouchers may also be mailed to: Comptroller - FMCE, Office of Financial Management, U.S.
Government Publishing Office, Washington, D.C. 20401.

Contractor is required to email a copy of each voucher (invoice) to Jayna.legg@va.gov in

addition to submitting to GPO. Failure to follow this procedure may result in delayed payment.

CONTRACTOR’S INVOICE FOR PAYMENT MUST BE ITEMIZED IN
ACCORDANCE WITH THE SCHEDULE OF PRICES. |


The Apollo Newsletter Page 8 of 15
Program 4533-S (11/17 — Opt. 11/21)

MARGINS: Adequate Gripper. Follow Government Furnished Material. No bleeds.

INK: Four-Color Process. Ink must contain a minimum of 20% vegetable oil, unless printing is
digital.

BINDING:

4 page - Saddle fold — no stitch required. Fold using one parallel and one right angle fold-title
out.

6 page - Saddle fold — no stitch required. Fold using two parallel wrap around and one right
angle fold title out.

PACKING: Shrink Film Pack in units of 50.

LABELING AND MARKINGS: Contractor to reproduce shipping container labels, fill in
appropriate blanks and attach to shipping containers.

GPO “VERIFICATION OF DELIVERY”: Contractor MUST email delivery verification
information to VerifyChicago@gpo.gov WITHIN 24 HOURS OF DELIVERY. Enter Jacket
number in the subject line and place method of shipment and the delivery date in the body of
the message. Failure to follow this procedure may result in delayed payment of invoices.

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery.
These receipts must include the GPO jacket, program, and print order numbers; total quantity
delivered, number of cartons, and quantity per carton; date delivery made; and signature of the
Government agent accepting delivery. The original copy of these receipts or other acceptable
proof must accompany the contractor’s voucher for payment.

DISTRIBUTION:
Deliver F.O.B. Destination (at contractor’s expense) via traceable means:

3,000 Copies to: Jayna Legg
(includes 50 Captain James A. Lovell Federal Health Care Center
Blue Labels) Communications (10)

3001 Green Bay Road

North Chicago, IL 60064

2 GPO Samples to: U.S. Government Printing Office
Attn: Gina Conaway (Program #) and (Print Order #)
200 N. LaSalle St., Suite 810
Chicago, IL 60601-1055


Program 4533-S December 1, 2016 through November 30, 2017 plus four option years

TITLE: The Apollo Newsletter

Previous Awarded
Gray Graphics Capitol || McDonald & Eudy Printers Production Press __| Publishers Press Inc/"GPO
Heights, MD- Inc., Temple Hills, MD_ Jacksonville, IL. Estimates
Basisor]) UNIT UNIT UNIT UNIT
ITEM DESCRIPTION AWARD PRICE cosT__|| PRICE cost PRICE cost PRICE cost
It. Complete Product:
(a)_|# page issue, makeready. A $600.00 $1,200.00)|_ $425.00] $850.00] 200.00] $400.00] $208.93] $477.8
{©)__[Funning, per 1,000 copies. q $150.09] $900.00|| $79.00] $474.00] 149.80] $298.80] $159.04] $954.24]
()_|6 page issue, makeready.... 19) $700.00 [$7,000.00] $450.00 $4,500.00] 300.00] $3,000.00] 313.99] $3,133.90]
{d)__|Running, per 1,000 copie: 30) $175.00 $5,250.00] $110.00 $3,300.00] 221.00] $6,630.01 238.56} $7,156.81
CONTRACTOR TOTAL| $9,100.00 $5,824.00 $4,298.80 $4,506.00
DISCOUNT| 2.00% $182.00 1.00% $58.24 |] 5.00% $214.94 5,00%| $225.30
DISCOUNTED TOTAL| $8,918.00 $5,765.76 $4,083.86 $4,280.70
‘Awarded
Prepared by KD

Proofread by: GC


The Apollo Newsletter Page 11 of 15
Program 4533-S (11/17 — Opt. 11/21)

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices quoted in the “Schedule
of Prices” to the following units of production which are the estimated requirements to produce
(1) year’s production under this contract. These units do not constitute, nor are they to be
construed as, a guarantee of the volume of work which may be ordered for a like period of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

L (a) 2
(b) 6
(©) 10

(d) 30


The Apollo Newsletter Page 10 of 15
Program 4533-S (11/17 - Opt. 11/21)

The following schedule begins the same workday that the 2511 Print Order and all furnished
materials are received by contractor. When receipt of print order, materials and/or proofs is
after 2:30 p.m. Central Time. the date of receipt shall be the following workday. The term
“workday” is defined as Monday through Friday of each week, exclusive of the days on which
Government holidays are observed.

The numbers under the column headed “WD After” represent the number of workdays allowed
to complete that certain part of the schedule after completion of the preceding part.

Digital content PDF proofs must be received by the agency by noon, Central Time on the
workday after the Print Order and furnished materials are received by the contractor. Agency
will approve PDF and/or AAs PDF proofs by close of business 4:00 p.m. Central Time, on the
same day the proofs are received.

WD After
Contractor emails PDF Proofs by noon 1
Agency returns proofs by COB (ok to print) 0 (same day)
Contractor emails revised proofs due to AAs by noon
(when required) 34 day
Agency returns revised proofs by COB (when required) 0 (same day)
Contractor must complete delivery at destination 6*

Sample Schedule: For example, if the contractor receives the 2511 Print Order and Government
Furnished Materials before 2:30 p.m. on Wednesday, December 7, 2016, proofs would be
received by the Agency by noon on Thursday, December 8, 2016. The Agency would review
the proofs and notify the contractor of the “Ok to Print” by close of business on Thursday,
December 8, 2016. The contractor must complete delivery at destination no later than Friday,
December 19, 2016 before 3:30 pm.

* Delivery date is the date that the complete order must deliver, including Blue Labels, GPO
Samples and returned government furnished materials (if revised). :

All pickups and deliveries must be made Monday through Friday, exclusive of Federal
Holidays, before 3:30 pm local prevailing time.

Author’s alterations (AAs) may be required occasionally during the proofing stage. Any such
changes are to be made by the contractor at no additional charge, up to a maximum of eight (8)
typeline corrections and two (2) image adjustments (placement, color or other). AAs in excess
of these must be immediately brought to the attention of the contract administrator, Gina
Conaway at gconaway@gpo.gov or 312-353-3916 x 5. Three additional workdays may be
added to the schedule to accommodate AAs.


The Apollo Newsletter Page 7 of 15
Program 4533-S (11/17 — Opt. 11/21)

PROOFS:

1 (one) set of digital color content PDF proofs to Jayna Legg, emailed to jayna.legg @va.gov or
to an alternate address to be provided by the Agency at the Government’s option.

Author’s alterations (AAs) proofs shall be digital color content PDF proofs, provided via e-mail
to: jayna.legg@va.gov or to an alternate address to be provided by the Agency at the
Government’s option.

Author’s alterations (AAs) may be required occasionally during the proofing stage. Any such
changes are to be made by the contractor at no additional charge, up to a maximum of eight (8)
typeline corrections and two (2) image adjustments (placement, color or other). AAs in excess
of these must be immediately brought to the attention of the contract administrator, Gina
Conaway at gconaway@gpo.gov or 312-353-3916 x 5. Three additional workdays may be
added to the schedule to accommodate AAs.

The contractor must not print prior to notification of an “OK to Print”,

If any contractor’s errors are serious enough in the opinion of the GPO to require revised
proofs, the revised proofs are to be provided at no expense to the government. No extra time
can be allowed in the schedule, such operations must be accomplished within the original
production schedule allotted to the specifications.

All expenses incidental to the pickup and return of all proofs, Government Furnished Material
and furnishing samples must be borne by the contractor.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those
listed herein or listed for the corresponding JCP Code numbers in the “Government Paper
Specification Standards No. 12” dated March 2011.

NOTICE: Copies of the “Government Paper Specifications Standards, No. 12,” dated March
2011, are for sale, on a subscription basis, by the Superintendent of Documents, U.S.
Government Printing Office, Washington, D.C. 20402; or available in PDF format on the GPO
website at http://www.gpo.gov/vendors/sfas.htm.

JCP Code A181, White No. 1 Coated Text, Gloss-Finish, Basis Size 25 X 38" Basis Weight 80.
Paper must have Brightness of 96.

PRINTING: Face and back (head to head), 4-color process, minimum 150-line screen.
Publication includes illustrations, tints/solids with reversing, and type and line matter. Digital
printing must be capable of smooth gradient tints with no banding or tone jumping. Minimum
acceptable resolution is 1200 X 1200 dpi. 4800 X 600 dpi is acceptable. HP Indigo 5500 or
7000, Xerox models 7000, 8000, 700, 800 and Xerox iGen4 are known to have this capability.
Resolution of the contractor's machine will be reviewed at the time of the award. Published
resolutions will be used to determine suitability. Software enhanced or simulated resolution
specifications will not be accepted.


The Apollo Newsletter Page 3 of 15
Program 4533-S (11/17 — Opt. 11/21)

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or
any subcontractor, the Government reserves the right to conduct a preaward survey or to require
other evidence of technical, production, managerial, financial, and similar abilities to perform,
prior to the award of a contract.

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to
extend the term of this contract for a period of 12 months by written notice to the contractor not
later than 30 days before the contract expires. If the Government exercises this option, the
extended contract shall be considered to include this clause, except, the total duration of the
contract may not exceed 5 years as a result of, and including, any extension(s) added under this
clause. Further extension may be negotiated under the “Extension of Contract Term” clause.
See also “Economic Price Adjustment” for periodic. pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any
contract resulting from this solicitation may be extended for such period of time as may be
mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance
with this clause, provided that in no event will any pricing adjustment be made that would exceed the
maximum permissible under any Jaw in effect at the time of the adjustment. There will be no adjustment
for orders placed during the first period specified below. Pricing will thereafter be eligible for
adjustment during the second and any succeeding performance period(s). For.each performance period
after the first, a percentage figure will be calculated as described below and that figure will be the
economic price adjustment for that entire next period. Pricing adjustments under this clause are not
applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to
adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods.
The first period will extend from (date), and the second and any succeeding period(s) will extend for 12
months from the end of the last preceding period, except that the length of the final period may vary.
The first day of the second and any succeeding period(s) will be the effective date of the economic price
adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted
“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly
in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in
this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes
from the 12-month interval ending three (3) months prior to the beginning of the period being
considered for adjustment. This average is then compared to the average of the monthly Indexes for the
12-month interval ending (insert the date that is 3 months prior to the beginning of the contract), called
the base index. The percentage change (plus or minus) of the variable index from the base index will be
the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase
or decrease to be applied to invoices for orders placed during the period indicated. The contractor shall
apply the percentage increase or decrease against the total price of the invoice less reimbursable postage
or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the
invoice price is adjusted,

If the Government exercises an option, the extended contract shall be considered to include this
economic price adjustment clause.


The Apollo Newsletter Page 14 of 15
Program 4533-S (11/17 — Opt. 11/21)

GPO Form 910
{R 8-01) P.S7021-4 U.S. GOVERNMENT PRINTING OFFICE
Part 1 Printing Procurement Department

ORIGINAL
BID

All bids are subject to GPO Publication 310.2, Contract Terms (Rev. 6-01) which is incorporated by reference, and the
representations and certifications on the reverse of part one of this GPO Form 910.

Shipment(s) will be made from: City ; State.

(The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.0.b. contractor's city
is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state
shown below in the address block and the bid will be evaluated and the contract awarded on that basis. If shipment is
not made from evaluation point, contractor will be responsible for any additional shipping costs incurred.)

PROGRAM NO. (BIDDER TO ATTACH SCHEDULE OF PRICES TO THIS BIO FORM)
or
JACKET NO.
BID
Additional Rate
Discounts are offered for prompt payment as follows: percent, calendar days.

See Provision 12 “Discounts” in GPO Contract Terms (Pub. 310.2).

Bidder hereby acknowledges amendment(s) number{ed)

tn compliance with the above, the undersigned agrees, if this bid is accepted within __________ calendar days (60
calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified
items at the price set opposite each item, delivered at the designated point(s), in exact accordance with specifications.

Notice:

COMPANY SUBMITTING BID PERSON AUTHORIZED TO BID
Company. Name

Address Title

City State. Zip Signature

GPO Contractor Code {if known). Date

Telephone Number ————____________________ Facsimile Number

Contracting Officer Review. = Date. Certifier cam Date


The Apollo Newsletter . Page 2 of 15
Program 4533-S (11/17 - Opt. 11/21)

SECTION 1.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be
subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract
Terms (GPO Pub. 310.2, effective 12/1/87, revised 06/01) and GPO Contract Terms, Quality
Assurance through Attributes Program for Printing and Binding (GPO Publication 310.1,
effective 5/79, revised 08/02).

GPO Contract Terms (GPO Pub. 310.2) — http://Awww.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO QATAP (GPO Pub. 310.1) - http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

DOING BUSINESS WITH THE GPO: Contractors wishing to do business with GPO are
referred to the GPO website http://www.gpo.gov/vendors/index.htm, to register as a GPO
contractor using the “GPO Contractor Connection” link in accordance with the furnished
instructions on the web page.

NOTE: Prospective as well as existing GPO contractors are to note that, as of 1/1/08, all
contractors seeking to do business with the GPO must first complete and thereafter maintain the
accuracy of their GPO Contractor Connection registration with the following mandatory
taxpayer information boxes: “EIN/TIN #” Employer Identification Number of Taxpayer
Identification Number): “Subject to Backup Withholding” (See Form W-9). The GPO will
withhold payment of any invoices for work completed by any contractor who fails to provide
this tax data in GPO Contractor Connection. Such invoices will be declared ineligible for
payment until all requirements for payment, including providing this tax data in GPO
Contractor Connection, have been satisfied.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and
standards shall apply to these specifications:

Product Quality Levels: (a) Printing (page related) Attributes- Level 3.
(b) Finishing (item related) Attributes- Level 3.
(c) Exceptions: None

Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard
P-7 Type Quality and Uniformity Approved Proofs
P-10 Process Color Match Approved Proofs

SUBCONTRACTING: The predominant production function is printing. Bidders who must
subcontract this operation will be declared not responsible.


Program 4533-S “LBNOU 4 rH

Specifications by gc
Reviewed by cm

U.S. GOVERNMENT PRINTING OFFICE
200 N. LaSalle St., Suite 810
Chicago, IL 60601-1055

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

The Apollo Newsletter

as requisitioned from the U.S. Government Printing Office (GPO) by the

Department of Veterans Affairs
Captain James A. Lovell Federal Health Care Center
North Chicago, IL

Single Award

BID OPENING: Bids shall be publicly opened at 2 p.m. prevailing Chicago, IL time on
November 18, 2016.

BID SUBMISSION: Facsimile bids are acceptable (see GPO Contract Terms, Pub. 310.2,
06/01). To submit a bid, the contractor must return a signed and completed GPO Bid Form 910
and “Schedule of Prices” included at the end of this specification. If you are downloading this
specification from the GPO website, click here for a copy of the GPO bid form:
www.gpo.gow/procurement/bids910.pdf.

Send bids to U.S. Government Publishing Office, Suite 810, 200 N. LaSalle St., Chicago, IL.
60601, or fax bids to 312-886-2057.

CONTRACT TERM: The term of this contract is for the period beginning December 1, 2016
and ending November 30, 2017, plus up to 4 optional 12-month extension period(s) that may be
added in accordance with the "Option to Extend the Contract Term" clause in this contract.

NOTE: Minor changes from the previous specifications are scattered throughout.

All bidders are cautioned to familiarize themselves with all provisions of these specifications
before bidding.

Previous abstracts are available on the GPO Web Site
http:/Awww.gpo.gov/gpo/abstracts/abstract.action?region=Chicago

For information of a technical nature call Gina Conaway at 312-353-3916 x 5 (No collect calls).


The Apollo Newsletter Page 12 of 15
Program 4533-S (11/17 — Opt. 11/21)

SECTION 4.- SCHEDULE OF PRICES
Bids offered are f.0.b. Destination.
Bidder_must_make_an entry in each of the spaces provided. Bids submitted with any

obliteration, revision, or alteration of the order and manner of submitting bids, may be declared
nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no
charge to the Government.

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual
items of production (whether or not such items are included in the Determination of Award)
that are inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices
for the same operation if such action would be in the best interest of the Government.

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which

a price has not been offered under the contract. Further, the contractor is not to accept print
orders which are outside the scope of the contract. Any changes made to the print order MUST
be confirmed in writing by the Contracting Officer, Chicago GPO. If such orders are placed by
the agency, and no Modification is received from the Chicago GPO, the contractor is to notify
GPO Chicago immediately. Failure to do so may result in nonpayment.

CONTRACTOR MUST INVOICE IN ACCORDANCE WITH SCHEDULE OF PRICES.
All billing submitted to the GPO shall be based on the most economical method of production.
Fractional parts of 1000 will be prorated at the per 1000 rate.

IL COMPLETE PRODUCT: Prices quoted shall include the cost of all required materials
and operations necessary for the complete production and distribution of the product
listed in accordance with these specifications. Only one “Makeready charge” will be
allowed per 4 or 6 page.

(a) 4 page issue, makeready.........sccccesessesessesseseeneres $
(b) Running, per 1,000 copies..............++ senseecceeeeessees OD.

(c) 6 page issue, makeready. §

(d) Running, per 1,000 copies............sscssseseeeseeeeeeeeee &

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The Apollo Newsletter
Program 4533-S (11/17 — Opt. 11/21)

Page 15 of 15

Representations and Certifications

Exception to the certifications may render your bid nonresponsive. Submission of your bid without statement of exception

shall constitute certification of the six items.

REPRESENTATIONS.

Ret Small business. By submission of a bid, the bidder represents that the bidder
Js a small business concern, uniess the bid contains an atfirmative representation that
the bidder Is not a small business concern.

R.-2. Small Disadvantaged Business Concer. By submission of a bid, the bidder
represents that the bidder Is not a small disadvantaged business concem, uniess the
bid itself contains an affirmative representation that the bidder is a small disadvantaged
business concern,

R-3. Women-Owned Small Business Concern. By submission of a bid, the bidder
represents that the bidder Is not a women-owned small business concer, unless the
bic itsett contains an aftimative representation that the bidder is a womer-owned smal
business concern

CERTIFICATIONS.

+1, Covenant Against Contingent Fees. Suomission of a bid without statement of
exception shall constitute certification.

(@) The contractor warrants that no person or agency has been employed or rotained
to solicitor obtain a contract upon an agreement or undarstanding for a contingent fee,
except a bona fide employes or agency. For breach or violation of this warranty, the
Government shall have the right to annul the contract without lability or, in ts discretion,
to deduct from the contract price or consideration of otherwise recover, the full amount
of the contingent fee.

{(b) “Bona fide agency’ means an established commercial or selling agency, main-
tained by a contractor for the purpose of securing business, that neither exerts nor pro-
poses to exert improper influence to solct or obtain Government contracts not holds
itsel out as being able to obtain any Government contract ot contracts through improp-
er influens

"Bona fide employee" means a person, employed by a contractor and subject to the
‘contractor's supervision and control as to time, place, and manner of performance, who
neither exerts nor proposes to exert improper influence to solicit or obtain Government
Contracts nor holds out as being able 19 obtain any Government contract oF contracts
through improper inluence.

“Contingent fee" means any commission, percentage, brokerage, or other fee that is
‘contingent upon the success that a person or concern has in securing a Government
contract.

“Improper influence” means any influence that induces of tends to induce a
Government employee or officer to give consideration oto act regarding a Government
‘contract on any basis other than the merits of the matter.

C-2. Buy American Certification. Except as may be listed with the bid itset, the
bidder certties with the submission of a bid that each end product is a domestic end
product (as defined in clause 37 “Buy American Act” in Contract Causes), and that com-
ponents of unknown origin have been considered to have been mined, produced, or
Manufactured outside the United States. Any exception listed with the bid itself must list
both the excluded end products and the county of origin of each.

©-3. Clean Alt and Water, Submission of a bid without statement of exception shall
‘constitute certification,

‘Applicable if the bid or offer exceeds $100,000 or the Contracting Officer has deter-
‘mined that orders under an indefinite quantity contractin any year will exceed $100,000,
‘or a facility to be used has been the subject of a conviction under the Clean Ais Act (42
US.C. 7413 (C) (1)) or the Federal Water Pollution Control Act (33 U.S.C. 1319(c)) and
is listed by EPA, of is not otherwise exempt)

{@} Any facility to be utilzed in the performance of the proposed contract has not
been listed on the Environmental Protection Agency List of Violating Facilies.

{) The Contracting Oticer will be promptly notified, prio to award, of te receipt of
‘any communication from the Director, Office of Federal Activities, Environmental
Protection Agency, indicating that any facility which he/she proposes to use for the per-
toxmance of the contract is under consideration toe Hated on the EPA List of Vilting

acilties.

(6) Bidder will include substantially this certification, inctuding this paragraph (c), in
every nonexempt subcontract.

‘C-4, Certificate of Independent Price Determination. Submission of a bid without
‘statement of exception shall constitute certification

{@) The oferor certifies that-

(1) The prices in the offer nave been arrived at independant, without, for the
purpose of restricting competition, any consultation, communication, of agreement with
‘any other offeror or competitor relating to() those prices; (i) the intention to submit an
‘tfer; or (il) the methods or factors tsed to calculate the prices offered,

(2) The prices in the offer have not been and will not be knowingly disclosed by
the otferor, directly or indirectly, to any other atferor or competitor before bid opening (in
the case of a sealed bid solicitation) of contract award {In the case of a negotiated sotic-
itation) unless otherwise required by law; and

@) No attempt has been made or willbe made by the otteror to induce any other
‘concer to submit or not to submit an offer for the purpose of restricting competition.

{b) Each signature on the offers considered to be a certification by the signatory that
the signatory-

(1) Is the porson in the offeror’s organization responsible for determining the
ptices being offered in the bid or proposal, and that the signatory has nt participated
and will not participate in any action contrary to subparagraphs (a) (1) through (a) (3) of
this provision: oF

(2)() Has been authorized, in writing, to act as agent for the following principals
in certifying that those princioals have not participated, and will not participate in any
‘action contrary to subparagraphs (a) (1) through {a) (3) of this provision [insert full name
(of person(s) in the offeror’s organization responsible for determining the prices offered
in the bid or proposal, and the tte of his or her positon in the offeror’s organization];

(i) AS an authorized agent, does certity that the principals named in subdivision

{bX2){i of this provision have not participated, and will not participate, in any action con-
‘rary to subparagraphs (a1) through (2)(3) ofthis provision; and

{iil As an agent, has not personally participated, and will not participate, in any
‘action contrary to subparagraphs (a1) through (a}(3) of this provision.

(6) Ifthe offeror deletes or modities subparagraph (a}(2) of this provision, the olter-
‘or must furnish with its offer a signed statement setting forth in detall the circumstances,
of the disclosure.

©-S, Cenlitication Regarding Debarment, Suspension, Proposed Debarment,
and other Responsibility Matters (Jan. 1999). By submission of a bid-

(2)(1) The offeror cactiies, to the best of its knowledge and belief, that-

() The offeror andior any of its principals-

(A) Are not presently debarred, suspended, proposed for devarment, or
ceetered inane tor te award of contracts by any Fedral agency.
Have not, within @ 3-year period preceding this ofter, been convicted of
ox had a cu judgment rendered against them for: commission of traud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, state, oF local) contract or subcontract; violation of Federal or state antivust
Statutes relating to the submission of offers; or commission of embezzlement, thett, for-
gery. bribery, falsification or destruction or records, making false statements, tax eva-
sion, or receiving stolen property; and

‘(C) Are not presently indicted for, or otherwise criminally or civlly charged by
‘a governmental entity with commission of any of the olfenses enumerated in subdivision
{@)(1)(0(@) of this provision.

(i) The offeror has not, within a three-year period preceding this offer, had one

(oF more contracts terminated for detautt by any Federal agency.

(2) Principals,” for the purposes of this certification, means olficers; directors; own
e«s: partners; and, persons having primary management or supervisory responsibilities
within a business entiy (e.g, general manager: plant manager; head of a subsidiary,
Givision or business segment. and similar positions).

‘This Cetification Concerns a Matter Within the Jurisdiction of an Agency of the
United States and the Making of a False, Fictitious. or Froudulent Certtication May
Render the Maker Subject to Prasecution Under Section 1001, Title 18, United States
Code.

(0) The offeror shall provide immediate written notice to the Contracting Otticer if, at
any time prior to contract award, the offeror learns that its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.

{©)Acertitication that any of the itams in paragraph {a) of this provision exists will not
necessarily result in withholding of an award under the solicitation. However. the certi-
cation will be considered in connection with a determination of the offeror’s responsibil-
ity, Failure of the olferor te furnish a cetification or provide such additional information
aS requested by the Contracting Officer may render the offeror non-resy .

(d) Nothing contained in the foregoing shall be construed to require establishment of
a system of racords in order to render, in good faith, the cartication required by para-
{graph (a) of this provision. The knowledge and information of an offeror is not required
{o exceed that which is normally possessed by a prudent person in the ordinary course
cof business doatings.

{e) The certiication in paragraph (a) of this provision is @ materia! representation of
fact upon which reliance was placed when making award. I it later determined that the
offeror knowingly tendered an erroneous certification, in addition to other remedies
available to the Government, the Contracting Officer may terminate the contract resut-
ing from the solicitation for default.

C4, Certification of Nonsegregated Facilities (Jan. 1999). Submission of a bid
without statament of exception shall constitute certification.

{a} "Segregated facilities,” as used inthis provision, means any waiting rooms, work
areas, rast rooms and wash rooms, restaurants and other eating areas, time clocks,
locker rooms and other storage or dressing areas, parking los, drinking fountains, recre-
ation or entertainment areas, tansportation, and housing facilities provided for employ-
ees, that are segregated by explicit directive or are in fact segregated on the basis of
race, cotor, religion, or national origin because of habit, local custom, or otherwise.

{b) By submission of an otfer the offeror certifies that it does not and will not main-
tain oF provide for its employees any segregated taciiies at any of ts establishments,
‘and that it does not and wil not permit its employees to perform their services at any
location under its contro! where segregated facililes are maintained. The offeror agrees
that a breach of this cartfication is a violation of the Equal Opportunity clause in the con-
tract,

{€) The offeror funher agrees that (except where is has obtained identical certitica-
tions irom proposed subcontractors for speciic time periods) it will

(1) Obtain identical certifications from proposed subcontractors betore the award
of subcontracts under which the subcontractor will be subject to the Equat Opportunity

clause;

(2) Retain the certtications in the fites; and

(8) Forward the following notice to the proposed subcontractors (except it the
Proposed subcontractors have submitted identical certifications for specific time peri-
ods):

NOTICE TO PROSPECTIVE SUBCONTRACTORS OF
REQUIREMENT FOR CERTIFICATION OF
NONSEGREGATED FACILITIES

A certification of Nonsegregated Faciities must be submitted before the award of a
subcontract under which the Sul F wil be subject to the Equal Opportunity
clause. The cortification may be submitted either for each subcontract or forall subcon-
tracts during a period (ke., quarterly, semiannually, or annually).

och! The pera for making false statements iv offer fs resorbed in 48 U.S.C.
7001.