TITLE: "POSTERS, POSTCARDS, BROCHURES, and FLYERS" / PROGRAM 1840-S R1

TERM: August 1, 2021 to June 30, 2022 (W/OPTIONS)

 

Basis 

Item No. DESCRIPTION of State 050 Code 18935 State 050 Code 78319

Award UNIT RATE COST UNIT RATE COST

I. PRINTING:

(a) Format A, per side 4 x 6"

Black ink

(1) Makeready/Setup Charges X

(2) Per 1,000 Copies X

Each Additional Color of Ink

(3) Makeready/Setup Charges X

(4) Per 1,000 Copies X

4-Color Process 

(5) Makeready/Setup Charges 29 20.00 580.00 50.00 1,450.00

(6) Per 1,000 Copies 44 55.00 2,420.00 15.00 660.00

(b) Format B, per side 5 x 7" 

Black ink

(1) Makeready/Setup Charges X

(2) Per 1,000 Copies X

Each Additional Color of Ink

(3) Makeready/Setup Charges X

(4) Per 1,000 Copies X

4-Color Process 

(5) Makeready/Setup Charges 4 20.00 80.00 50.00 200.00

(6) Per 1,000 Copies 25 90.00 2,250.00 17.00 425.00

(c) Format C, per side 8-1/2 x 11"

Black ink

(1) Makeready/Setup Charges 2 20.00 40.00 25.00 50.00

(2) Per 1,000 Copies 20 70.00 1,400.00 20.00 400.00

Each Additional Color of Ink

(3) Makeready/Setup Charges 1 20.00 20.00 25.00 25.00

(4) Per 1,000 Copies 5 160.00 800.00 4.00 20.00

4-Color Process 

(5) Makeready/Setup Charges 270 20.00 5,400.00 50.00 13,500.00

(6) Per 1,000 Copies 4,925 160.00 788,000.00 25.00 123,125.00

(d) Format D, per side 11 x 17" 

Black ink

(1) Makeready/Setup Charges X

(2) Per 1,000 Copies X

Each Additional Color of Ink

(3) Makeready/Setup Charges 1 20.00 20.00 25.00 25.00

(4) Per 1,000 Copies 5 290.00 1,450.00 6.00 30.00

4-Color Process 

(5) Makeready/Setup Charges 8 20.00 160.00 50.00 400.00

(6) Per 1,000 Copies 13 290.00 3,770.00 32.50 422.50

II. PAPER: Per 1,000 Leaves

(a) White Uncoated Text, Basis Size 25 x 38", 60 lbs. per 500 sheets, equal to JCP Code A60 35 171.00 5,985.00 17.35 607.25

(b) White Uncoated Text, Basis Size 25 x 38", 70 lbs. per 500 sheets, equal to JCP Code A60 35 235.00 8,225.00 20.20 707.00

(c) White Smooth and Embossed Text; Basis Size 25 x 38", 70 lbs. per 500 sheets, equal to JCP Code A91 85 256.00 21,760.00 26.50 2,252.50

(d) White Smooth and Embossed Text; Basis Size 25 x 38", 80 lbs. per 500 sheets, equal to JCP Code A91 84 263.00 22,092.00 27.75 2,331.00

(e) White Litho Coated Book, Basis Size 25 x 38", 70 lbs. per 500 sheets, equal to JCP Code A180 953 116.00 110,548.00 17.85 17,011.05

(f) White Litho Coated Book, Basis Size 25 x 38", 80 lbs. per 500 sheets, equal to JCP Code A180 953 250.00 238,250.00 20.85 19,870.05

(g) White No. 1 Coated Text, Gloss-finish, Basis Size 25 x 38", 100 lbs. per 500 sheets, equal to JCP Code A181 27 235.00 6,345.00 34.11 920.97

(h) White Matte-Coated Text, Basis Size 25 x 38", 80 lbs. per 500 sheets, equal to JCP Code A240 2 125.00 250.00 20.41 40.82

(i) White Matte-Coated Text, Basis Size 25 x 38", 100 lbs. per 500 sheets, equal to JCP Code A240 1 135.00 135.00 25.51 25.51

(j) White No. 1 Silk / Dull-Coated Text, Basis Size 25 x 38", 100 lbs. per 500 sheets, equal to JCP Code A261 57 240.00 13,680.00 34.11 1,944.27

(k) White Litho Coated Cover, Basis Size 20 x 26", 80 lbs. per 500 sheets, equal to JCP Code L10 1,000 125.00 125,000.00 38.44 38,440.00

(l) White Litho Coated Cover, Basis Size 20 x 26", 100 lbs. per 500 sheets, equal to JCP Code L10 1,000 240.00 240,000.00 48.17 48,170.00

(m) White No. 1 Coated Cover, Gloss-finish, Basis Size 20 x 26", 100 lbs. per 500 sheets, equal to JCP Code L11 900 240.00 216,000.00 52.50 47,250.00

(n) White No. 1 Coated Cover, Gloss-finish, Basis Size 20 x 26", 120 lbs. per 500 sheets, equal to JCP Code L11 49 280.00 13,720.00 80.00 3,920.00

(o) White Starbright Cover, Basis Size 20 x 26", 65 lbs. per 500 sheets, equal to JCP Code L21 1,847 165.00 304,755.00 43.68 80,676.96

(p) White Writing Envelope, with standard window, Basis Size 17 x 22", 24 lbs. per 500 sheets, equal to JCP Code V20 10 246.00 2,460.00 59.00 590.00

III. ADDITIONAL OPERATIONS:

(a) Digital content proof, per trim / page-size unit 17 N/C 15.00 255.00

(b) Folding (max. of two folds), per 1,000 leaves 2,473 60.00 148,380.00 15.00 37,095.00

(c) Shrink wrap, per 100 units 151 25.00 3,775.00 22.00 3,322.00

(d) Perforation / Score

(1) Makeready/Setup 6 25.00 150.00 20.00 120.00

(2) Running, per 1,000 93 80.00 7,440.00 15.00 1,395.00

(e) Personalized mailers, per side 20.00

(1) Makeready/Setup 32 60.00 1,920.00 35.00 1,120.00

(2) Running, per 1,000 123 80.00 9,840.00 36.00 4,428.00

(3) Stuff first insert into envelopes, per 1,000 3 60.00 180.00 30.00 90.00

(4) Collate and Stuff each additional inserts (up to six inserts), per 1,000 7 90.00 630.00 8.00 56.00

(f) Wafer seals, per 1,000 95 * -------- 22.50 2,137.50

(g) Kits, per 1,000 sets

(1) From two to five pieces 3 120.00 360.00 352.00 1,056.00

(2) From six to 10 pieces 1 240.00 240.00 418.00 418.00

(3) From 11 pieces to 15 pieces 60 360.00 21,600.00 484.00 29,040.00

(h) Timework, per hour * See limitations per contract 50 35.00 1,750.00 65.00 3,250.00

(i) Computer data processing/system timework, per hour * See limitations per contract 26 65.00 1,690.00 65.00 1,690.00

CONTRACTOR TOTALS ---------------- AWARDED $490,962.38

DISCOUNT if any Net Net

DISCOUNTED TOTALS ---------------- $490,962.38

*Did not enter

a price Prepared by: 

Reviewed by: 

Cheetah Printing & Design Inc. Schuster's Printing, Inc.

Darla Wear

Beverly Boecher

 PAGE 1 of 1
Program 1840-S R1 (7/22) Page 1 of 23

Specifications by DE

Reviewed by DA

U.S. GOVERNMENT PUBLISHING OFFICE

Denver, CO

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Posters, Postcards, Brochures, and Flyers for the GPO Pueblo Distribution Center

as requisitioned from the U.S. Government Publishing Office (GPO) by

U.S. Government Publishing Office, Pueblo Distribution Center

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning date of award and ending July 31, 

2022, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. The 

anniversary date of this contract shall be considered August 1.

BID OPENING: Offers shall be opened at 2:00 p.m., prevailing Denver, CO, time, on July 29, 2021.

BID SUBMISSION Due to the COVID-19 pandemic, the physical office will NOT be open, therefore this will 

NOT be a public bid opening. Based on this, bidders MUST submit email bids to bidsdenver@gpo.gov for this 

solicitation. No other method of bid submission will be accepted at this time.

The 1840-S bid opening date must be specified in the subject line of the emailed bid submission. Bids received 

after 2:00 p.m., prevailing Denver, CO time, on July 29, 2021, on the bid opening date specified above will not be 

considered for award.

All bidders are cautioned to familiarize themselves with all provisions of these specifications before bidding. With 

particular attention to the following: Abstracts of contract prices are available at https://www.gpo.gov/how-towork-with-us/vendors/contract-pricing.

BIDDER'S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

THIS IS A RE-ADVERTISEMENT 1840S R1. The bid opening has been extended. All previously submitted 

bids will not be considered. All interested contractors MUST resubmit their bids for consideration, and 

contractors are encouraged to read the entire specification prior to bidding with special attention to the Schedule 

of Prices

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the 

manufacture of the product(s) ordered under this contract must be located within a 50-mile radius of Pueblo 

Distribution Center (address under “Distribution”).

NOTE: These specifications have been revised EXTENSIVELY. Please read through the whole contract prior to 

bidding.
Page 2 of 23

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1840-S R1 (7/22)

For information of a technical nature, contact Deb Eichfeld at (303) 225-6976; or email deichfeld@gpo.gov.

ABSTRACT OF PREVIOUS PRICES IS AVAILABLE

On the internet https://www.gpo.gov/gpo/abstracts/abstract.action?region=Denver.

EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure 

attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.
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1840-S R1 (7/22)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Request for Quote will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf

SUBCONTRACTING: Subcontracting will not be permitted.

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III

(b) Finishing (item related) Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs; Average Type Dimension; Electronic

Media

P-8. Halftone Match (Single and Double Impression) Approved Proofs; Electronic Media

P-9 Solid or Screen Tints Color Match Pantone Matching System

P-10 Process Color Match Approved Proofs; Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

The contractor will be notified not later than 30 days before the contract expires if the Government makes the 

decision to not exercise the option for a subsequent period.
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1840-S R1 (7/22)

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and any 

succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from date of award to July 31, 2022, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2021, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

NOTE: For the purpose of this contract, the Paper Price Adjustment will be based on the date of actual 

production. Actual production begins August 1, 2021.

1. BLS code 0913-0119 for Offset and Text and 0913-0118 for Coated will apply to all paper required under 

this contract.

2. The applicable index figures for the month of July 2021, will establish the base index.

3. There shall be no price adjustment for the first three (3) production months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the 

month being considered for adjustment.
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1840-S R1 (7/22)

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance 

with the following formula:

X – base index x 100 = ____%

base index

where X = the index for that month which is two months prior to the month being considered for 

adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item II., “PAPER” in the 

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract. As part of the financial determination, the contractor in line for award may be required 

to provide one or more of the following financial documents: 

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

SECURITY WARNING: It is the contractor’s responsibility to properly safeguard personally identifiable 

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss 

of personally identifiable information. PII is “information which can be used to distinguish or trace an 

individual’s identity, such as their name, social security number, biometric records, etc., alone, or when combined 

with other personal or identifying information which is linked or linkable to a specific individual, such as date and 

place of birth, mother’s maiden name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII 

include, but are not limited to: 

(a) Personal identification number, such as passport number, driver’s license number, taxpayer identification 

number, or financial account or credit card number; 

(b) Address information, such as street address or personal email address; and, 

(c) Personal characteristics, including photographic image (especially of face or other distinguishing 

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, 

voice signature, facial geometry). 
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1840-S R1 (7/22)

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system whereby 

materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution or 

disposal) so as to ensure against theft and/or the unauthorized possession of the materials. 

Contractor is cautioned that Government provided information shall not be used for non-government business. 

Specifically, Government information shall not be used for the benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

1. The plan shall contain at a minimum how government files (data) will be secured to prevent disclosure to a 

third party prior to and after termination of contract; 

2. Explain how all accountable materials will be handled throughout all phases of production; 

3. How the disposal of waste materials will be handled; and, 

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract 

shall be adhered to by the contractor and/or subcontractor(s). 

POST AWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by the Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Denver Regional Office, immediately after award. At 

the option of the Government, the post award conference may be held via teleconference or waived.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order guided to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when guided, will indicate 

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be guided under the contract from date of award to July 31, 2022, plus for such 

additional period(s) as the contract is extended. All print orders guided hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “guided”, upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders guided in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall 

not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders guided during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.
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If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may guide orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders guided in accordance with the “ORDERING” clause of this 

contract.

PAYMENT: The GPO Denver Regional Office will utilize the following procedure. Billing certification sheets 

for the work performed will be sent by the contractor to the ordering agency for examination and certification as 

to correctness of the billing as applicable to the work performed.

The ordering agency is required to return the signed billing certification to the contractor within five (5)

workdays of receipt. In addition, after certification a copy of the approved billing certification sheet and the

accompanying 2511 print order with all additional pages are to be submitted by the agency and the contractor to 

the GPO Denver office, via email to: InfoDenver@gpo.gov.

After examination and certification by the ordering agency, contractor must submit their invoice to GPO. 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”

NOTE: Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print order 

series 15000, 25000, 45000, 65000, 85000, 95000 the billing certification requirement is WAIVED.
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1840-S R1 (7/22)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the design and/or the production of face only and/or face and back posters, 

postcards, brochures, and flyers requiring such operations as design, printing, binding, packing, mail merge, 

preparation for mailing, and distribution.

TITLE: Posters, Postcards, Brochures, and Flyers for the GPO Pueblo Distribution Center

FREQUENCY OF ORDERS: Approximately 80 orders per year.

Approximately 10% of the orders will require design and development, and/or mail merge. Approximately 10% 

of the orders will require personalized letters printed, and sealed with wafer seals or stuffed in envelopes in 

preparation for mailing through the USPS.

QUANTITY: Approximately 500 to 50,000 copies per order. Most range between 1,000 to 10,000 copies. 

TRIM SIZES:

Format A – 4 x 6”

Format B – 5 x7”

Format C – 8-1/2 x 11”

Format D – 11 x 17”

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform:Macintosh OS 10.15.2 and newer; Windows 10 and newer.

Storage Media:FTP or Email.

Software:Adobe Acrobat, version 10 or later, or Adobe InDesign Creative Cloud, most recent version.

All platform system and software upgrades (for specific applications) which may 

occur during the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. Type 1 

(printer and screen) fonts, True Type fonts, and Open Type fonts will be 

provided with each order.

The contractor is cautioned that furnished fonts are the property of the 

Government and/or its originator. All furnished fonts are to be eliminated from 

the contractor’s archive immediately after completion of the contract.

Additional Information: No prepress functions (e.g., color correction, UCR/GCR, sharpening or other 

image enhancement) or procedures have been applied to supplied images. Colors 

will be provided in CYMK and RGB. Files will be furnished in native application 

and/or PDF format. All necessary scans and graphics will be properly linked and 

in final position. Some files may be compressed using PKZip or similar 

compression software. Hard copy visuals output from furnished files may be 

furnished to be used as a reference only. CYMK to be used for color 

identification.

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.
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1840-S R1 (7/22)

Mailing: Addresses for Mailing: Addresses furnished in MS Excel (.xlsx) to contractor via SECURE means to 

protect PII information. Addressees to be printed in standardized format to meet U.S. Postal regulations.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors 

other than those described below, media damage, or data corruption that might interfere with proper file image 

processing must be reported to the ordering agency and the GPO printing specialist immediately upon discovery.

The contractor will not receive additional compensation or time for common errors associated with the output of 

files. Common errors include, but are not limited to:

 color guides and shifts (RGB color data, no spot colors, loss of black plate)

 page integrity (text reflow or type substitution)

 errors associated with embedded graphics

 missing prepress features (e.g., bleeds, trim marks)

 loss of text characters from graphic elements

 defining proper file output selection for the imaging device being used

The contractor shall create/extend bleeds, create or alter any necessary trapping, set proper screen angles and 

frequency, define proper file output selection for the imaging device being utilized, and ensure that the black type 

is a solid black, NOT a process build. Furnished files must be imaged as necessary to meet the assigned quality 

level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files with the 

furnished material. The digital deliverables must be an exact representation of the final printed product and shall 

be returned on the same type of storage media as was originally furnished. The Government will not accept, as 

digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary 

file formats other than those supplied, unless specified by the Government.

PROOFS: The contractor is cautioned that proofs must be made from the final digital files (used for printing) that 

are to be delivered to the Government. 

When ordered, contractor to submit one “Press Quality” PDF soft proof (for content only) using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text 

flow, image position, and color breaks. Proof will not be used for color match. 

When ordered, no charges will be allowed for PDF soft proofs. 
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1840-S R1 (7/22)

When ordered, composite digital color content proof. Direct to plate must be used to produce the final product 

with a minimum resolution of 2400 x 2400 dpi. Proof must be created using the same Raster Image Processor 

(RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position (not 

pasted up), imaged face only and/or face and back, trimmed and folded to the finished size of the product, as 

applicable. 

Submit proofs together with the furnished media (including visual when applicable) and a prepaid air bill to the 

contact indicated on print order. The proof is to include contractor's proof cover memo form, with information 

identifying a point of contact, their phone number at the contractor's plant, full identification of the order and to 

include a filled-out return bill of lading or similar document to be used by the agency for the return of the proofs. 

All packages containing proofs must be clearly marked on the outside as “PROOFS”, and contain the GPO Jacket 

Number, Program Number, Print Order number and publication title. Any terms and conditions on the contractor's 

proof documents are subordinate to GPO Contract Terms. 

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs by the date 

specified in the contract, the contractor shall be deemed to have failed to make delivery within the meaning of the 

default clause in which event this contract shall be subject to termination for default. However, failure of the 

Government to terminate the contract for default in such event shall not relieve the contractor of the responsibility 

to deliver the contract quantities in accordance with the original production schedule allotted in the specifications. 

The contractor must notify the agency contact by email, and/or phone call when the proofs are shipped to the 

department with the name of the carrier service and tracking number. In addition, if the proofs are not returned by 

the department within the specified time the contractor must notify the agency and GPO contract administrator 

that the proofs have not been returned. 

The contractor is cautioned that these proofs must be made from the final digital files (used for this printing) that 

are to be delivered to the Government. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time will be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

The contractor must not print prior to receipt of an “OK to Print.” 
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1840-S R1 (7/22)

STOCK/PAPER: BIDDERS, PLEASE NOTE: GPO has guided a new Government Paper Specification 

Standards, No. 13, dated September 2019. Prospective bidders should carefully read this publication as the 

applicable standards within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

All paper used in an order must be of a uniform shade.

• White Uncoated Text, Basis Size 25 x 38", Basis weight 60 lbs. and 70 lbs. per 500 sheets, equal to JCP Code 

A60

• White Smooth and Embossed Text; Basis Size 25 x 38", Basis weight 70 lbs. and 80 lbs. per 500 sheets, equal 

to JCP Code A91

• White Litho Coated Book, Basis Size 25 x 38", Basis weight 70 lbs. and 80 lbs. per 500 sheets, equal to JCP 

Code A180. 

• White No. 1 Gloss-Coated Text, Basis Size 25x38", Basis weight 100 lbs. per 500 sheets, equal to JCP Code 

A181. 

• White Matte-Coated Text, Basis Size 25 x 38", Basis weight 80 lbs. and 100 lbs. per 500 sheets, equal to JCP 

Code A240

• White No. 1 Silk / Dull-Coated Text, Basis Size 25 x 38", Basis weight 100 lbs. per 500 sheets, equal to JCP 

Code A261

• White Litho Coated Cover, Basis Size 20 x 26", Basis weight 80 lbs. and 100 lbs. per 500 sheets equal to JCP 

Code L10

• White No. 1 Coated Cover, Gloss-finish, Basis Size 20 x 26", Basis weight 100 lbs. and 120 lbs. per 500 

sheets, equal to JCP Code L11.

• White Smooth and Embossed Cover, Basis Size 20 x 26", Basis weight 65 lbs. per 500 sheets, equal to JCP 

Code L21. Must be Starbright paper.

• White Writing Envelope, with standard window and security tint, Basis Size 17 x 22", Basis weight 24 lbs. per 

500 sheets, equal to JCP Code V20

PRINTING: Print face or face and back in four color process/full color or black only.

Envelopes print return address along with USPS permitted information in black ink and the LOGIN.GOV logo 

printed in red located approximately 2 inches from the left edge and approximately 1⁄2 inch from the bottom edge. 

These will be printed on #10 window envelopes with security tint. The contractor is to provide an inside security 

tint pattern in blue ink. The contractor may provide their own standard pattern; however, it MUST provide 

complete confidentiality of the contents contained within. See Attachment B: LOGIN.GOV envelope.

When ordered, flood coat with an aqueous coating on products with a gloss or satin/matte finish as specified on 

the print order. Aqueous coating will be charged as an additional color of ink within the Section 4. – Schedule of 

Prices, I. Print.

MARGINS: As indicated on the print order or furnished electronic file. Bleeds maybe required.

BINDING: As indicated on the print order:

• Folding (maximum of two folds).

• Perforation / Score.

• Wafer Seals. Two or three wafer seals may be required to seal mailers. Number of seals will be indicated 

on the print order.

NAME TENT CARDS – 8-1/2 x 11” 4-color process on White Smooth and Fancy-Finish 70-pound Text paper, 

perforated and folded.
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1840-S R1 (7/22)

DEVELOPMENT AND DESIGN: An occasional order will require the development and/or design of a product. 

The designer must have the knowledge to demonstrate the ability to design content as requested on the print order. 

Agency may provide text in Microsoft Word, Excel, or PowerPoint, requiring the contractor to design and return 

to the agency in Adobe Acrobat format. This additional design work by the contractor must match agency 

specifications. This order will be charged under III. (i).

PERSONALIZED MAILERS:

When ordered, imprint, fold, and stuff envelopes, and deliver individual copies to USPS. Folded and stuffed 

envelopes to be Pre-Sorted FIRST CLASS postage as provided by the agency. Agency will provide template(s) 

and separate address files in Microsoft Excel spreadsheet. The file will contain business and residential addresses 

with up to five lines. Any residential addresses will be provided by the agency to the contractor via secure means. 

Contractor must provide receipt of permit mailing distribution list and notify the government and GPO 

representative of any discrepancies in the distribution list and certifications before mailing/shipping. The cost 

will be charged under III. (e).

As requested, personalized mailers will have to be delivered to the agreed upon local USPS site. Contractor will 

use an established permit for mailing out of GPO Pueblo’s permitted USPS facility.

The contractor is cautioned that "Postage and Fees Paid" indicia may be used only for the purpose of mailing 

material produced under this contract.

The contractor is required to ensure zip code sequence that allows the Government to receive the most 

economical rate, including carrier routes, 5-digit automation and non-automation routes, and 3-digit zip code 

routes. The contractor must combine all like pieces and presort for the best possible rate. Any additional 

postage as a result of the contractor's failure to do this will be recovered from the contractor.

Contractor will be responsible for providing a unique identifying number that will be used to track each 

individual notice, thereby providing 100% accountability and validating the integrity of every notice produced in 

all phases of printing, inserting, and mailing and to ensure all notices received were correctly entered into the U.S. 

postal system.

The contractor is required to fill in all applicable items on USPS form(s) and submit in duplicate to the entry post 

office. USPS will return a verified copy of USPS form(s) to the contractor. The contractor must forward a copy 

to the ordering agency identifying the Program Number, Print Order, and Jacket Number as appropriate within

24 hours of delivery to the post office.

Certificate of Conformance: When using Permit Imprint Mail the contractor must complete GPO Form 712 -

Certificate of Conformance (Rev. 1-85), supplied by GPO and the appropriate mailing statement or statements, 

supplied by USPS (a duplicate copy must be submitted to the agency with the copy of the billing certification) 

as well as with the final billing submitted to the GPO.

All copies mailed must conform to the appropriate regulations in the USPS manuals for "Domestic Mail" or

"International Mail" as applicable.

PACKING: As indicated on the print order:

Shrink wrap in 25’s, 50’s, or 100’s.

On occasion, kits will have to be constructed. This will require up to 15 pieces that are collated and shrink

wrapped together with a chipboard backing. Each kit is individually packaged.
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1840-S R1 (7/22)

Individual orders may require cushioned shipping bags, preparing shipping bundles, packing and sealing shipping 

containers, palletizing, marking packages and shipping bundles or containers by printing, stenciling, or labeling.

All orders must be packaged in such a manner to prevent contents from shifting within the container. 

The method of packing will be indicated on the print order for each and must be accomplished in accordance with 

specifications. Each package unit must contain uniform quantities.

Packing and Palletizing will be in accordance with Attachment A.

LABELING AND MARKING: (Package and/or Container label):

Contractor to download the GPO Form 905, R. 7-15 “Labeling and Marking Specifications” form, located at

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/gpo905.pdf, fill in appropriate 

blanks, and attach to shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders requested, must be divided into equal 

sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not choose 

copies from the same general area in each sublot. The contractor will be required to certify that copies were 

selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The 

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice.

DISTRIBUTION: Deliver f.o.b. destination to:

US Government Publishing Office

Pueblo Distribution Center

31451 United Ave.

Pueblo, CO 81001

Inside Delivery required on any orders less than a pallet. These orders will have to be delivered inside.

F.O.B. Contractor’s City: The number of copies to be sent to each addressee will be listed on the provided 

distribution list. The number of addresses will vary during the term of the contract. Destinations may include all 

50 states, all U.S. territories, Washington, DC, and APO/FPO addresses.
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Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 1840-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable 

tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery 

receipts upon agency request.

All expenses incidental to picking up and returning materials (as applicable), submitting proofs, and furnishing 

sample copies must be borne by the contractor.

The ordering agency will be responsible for determining on each print order what the unique quantity of 

Superintendent of Documents quantities are to be. Email copy of the 2511 Form along with a copy of the product 

(or front cover if a book) to intenttopublish@gpo.gov. Response should be given within 4 hours. Add this quantity 

to the bottom of the 2511 form if ordering copies.

Depository copies will ship f.o.b. destination to the following two (2) addresses with the quantities required as 

noted on the 2511 Form. Any questions regarding the Superintendent of Documents copies, contact the printing 

specialist noted on page 1 of these specifications at (303) 236-5292.

The contractor will be reimbursed by submitting a properly completed shipping receipt with the voucher/invoice 

for billing.

BAC (C&I) 1523-01

U.S. Government Publishing Office

Federal Depository Library Program

Mail Stop: FDLP

44 H St., NW, Loading Dock

Washington, DC 20401

Item No. _________

BAC (By-Law) 1525-01

Library of Congress

U.S. Serials and Government Documents Section

U.S. Anglo Division

101 Independence Avenue, SE, Stop 4276

Washington, DC 20540-4276

Marked: Depository File Copies

RECEIPT FOR DELIVERY: The contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers: total quantity delivered, number of cartons, and 

quantity per carton: date delivery made: and signature of the Government agent accepting delivery. The original 

copy of this receipt must accompany the contractor's voucher for payment.

SCHEDULE: The contractor must not start production of any job prior to receipt of the individual print order 

(GPO Form 2511). The schedule will begin the workday after notification of the availability of the print order and 

furnished material.

Complete production and distribution must be made on majority of orders within 3 to 10 workdays after furnished 

material and print order are made available. A minimum of six days will be allowed when a hard proof is 

required. The exact date will be indicated on the print order.

Proofs will be held no more than 3 working days by the Government.

The proof hold period by the Government begins when proofs are received by the designated party and ends when 

the contractor is notified that the proofs are available for pick-up by the contractor or their designated service.

For all shipments the ship/deliver date indicated on the print order is the date the products ordered MUST BE 

DELIVERED to the destinations.

The delivery date indicated on the print order is the date products ordered for delivery must be delivered to the 

destination specified.
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Unscheduled material such as Government bills of lading, shipping instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor must notify the GPO Denver Regional Office of the date of 

delivery. Email infodenver@gpo.gov or via facsimile at (303) 236-5332.
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1840-S R1 (7/22)

SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices bid in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one year's work under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered under this contract.

(1) (2) (3) (4) (5) (6)

I. (a) X X X X 29 44

(b) X X X X 4 25

(c) 2 20 1 5 270 4,925

(d) X X 1 5 8 13

II.

(a) 35

(b) 35

(c) 85

(d) 84

(e) 953

(f) 953

(g) 27

(h) 2

(i) 1

(j) 57

(k) 1,000

(l) 1,000

(m) 900

(n) 49

(o) 1,847

(p) 10

III.

(a) 17

(b) 2473

(c) 151

(d)

(1) 6

(2) 93

(e)

(1) 32

(2) 123

(3) 3

(4) 7

(f) 95

(g)

(1) 3

(2) 1

(3) 60

(h) 50

(i) 26
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1840-S R1 (7/22)

THIS PAGE LEFT INTENTIONALLY BLANK
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1840-S R1 (7/22)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination to GPO Pueblo Distribution Center and f.o.b. contractor’s city for all mailed 

parcel shipments or any other method required by the Government.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Contractor must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, 

or alteration of the order and manner of submitting offers may be declared non-responsive. 

An entry of “NC” (No Charge) shall be entered if offeror intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with “NB” (No Quote), “NA” (Not Applicable), or blank spaces for an item may be declared 

non-responsive.

The Contracting Officer reserves the right to reject any quotes that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent 

or unrealistic in regard to other prices in the same quote or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. Fractional parts 

of 1,000 will be prorated at the per-1,000 rate.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”

I. PRINTING: The Government will determine the lowest bid by applying the prices bid in the "SCHEDULE 

OF PRICES" to the following units of production which are the estimated requirements to produce one year's 

work under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume 

of work which may be ordered under this contract.

Each Additional

Black ink Color of Ink 4-Color Process

Makeready/ Per 1,000 Makeready/ Per 1,000 Makeready/ Per 1,000

Setup Charges Copies Setup Charges Copies Setup Charges Copies

(1) (2) (3) (4) (5) (6)

a. Format A, per side $ XXX $ XXX $ XXX $ XXX $________ $________

b. Format B, per side $ XXX $ XXX $ XXX $ XXX $________ $________

c. Format C, per side $__________ $________ $_________ $________ $________ $________

d. Format D, per side $ XXX $ XXX $_________ $________ $________ $________

_______

(Initials)
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1840-S R1 (7/22)

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. The 

cost of any paper required for make-ready or running spoilage must be included in the prices offered. 

NOTE: Trim size of up to 5-1/2 x 8-1/2" will be billed at one half (1/2) a page size unit per leaf. Computation of 

the net number of leaves will be based on the following: Text/Cover - Each page-size leaf 17 x 11" equal twopage sized leaves. Page size will be determined by dividing its trim size by 94 sq. in., with any fractional 

remainder being counted as a whole.

Per 1,000 Leaves

(a) White Uncoated Text, Basis Size 25 x 38", Basis weight 60 lbs. per 500 sheets, 

equal to JCP Code A60 $ __________

(b) White Uncoated Text, Basis Size 25 x 38", Basis weight 70 lbs. per 500 sheets, 

equal to JCP Code A60 $ __________

(c) White Smooth and Embossed Text; Basis Size 25 x 38", Basis weight 70 lbs.

per 500 sheets, equal to JCP Code A91 $ __________

(d) White Smooth and Embossed Text; Basis Size 25 x 38", Basis weight 80 lbs.

per 500 sheets, equal to JCP Code A91 $ __________

(e) White Litho Coated Book, Basis Size 25 x 38", Basis weight 70 lbs. per 500 sheets, 

equal to JCP Code A180. $ __________

(f) White Litho Coated Book, Basis Size 25 x 38", Basis weight 80 lbs. per 500 sheets, 

equal to JCP Code A180. $ __________

(g) White No. 1 Coated Text, Gloss-finish, Basis Size 25 x 38", Basis weight 100 lbs. 

per 500 sheets, equal to JCP Code A181. $ __________

(h) White Matte-Coated Text, Basis Size 25 x 38", Basis weight 80 lbs. per 500 sheets, 

equal to JCP Code A240 $ __________

(i) White Matte-Coated Text, Basis Size 25 x 38", Basis weight 100 lbs. per 500 sheets, 

equal to JCP Code A240 $ __________

(j) White No. 1 Silk / Dull-Coated Text, Basis Size 25 x 38", Basis weight 100 lbs. 

per 500 sheets, equal to JCP Code A261 $ __________

(k) White Litho Coated Cover, Basis Size 20 x 26", Basis weight 80 lbs. per 500 sheets, 

equal to JCP Code L10 $ __________

(l) White Litho Coated Cover, Basis Size 20 x 26", Basis weight 100 lbs. per 500 sheets, 

equal to JCP Code L10 $ __________

(m) White No. 1 Coated Cover, Gloss-finish, Basis Size 20 x 26", Basis weight

100 lbs. per 500 sheets, equal to JCP Code L11. $ __________

(n) White No. 1 Coated Cover, Gloss-finish, Basis Size 20 x 26", Basis weight

120 lbs. per 500 sheets, equal to JCP Code L11. $ __________

(o) White Starbright Cover, Basis Size 20 x 26", 65 lbs. per 500 sheets, Basis weight

equal to JCP Code L21. $ __________

(p) White Writing Envelope, with standard window, Basis Size 17 x 22", Basis weight

24 lbs. per 500 sheets, equal to JCP Code V20 $ __________

_____________

(Initials)
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1840-S R1 (7/22)

III. ADDITIONAL OPERATIONS:

(a) Digital content proof, per trim / page-size unit $ __________

(b) Folding (max. of two folds), per 1,000 leaves $ ____________

(c) Shrink wrap, per 100 units $ __________

(d) Perforation / Score

(1) Makeready/Setup $___________

(2) Running, per 1,000 $___________

(e) Personalized mailers, per side

(1) Makeready/Setup $___________

(2) Running, per 1,000 $___________

(3) Stuff first insert into envelopes, per 1,000 $___________

(4) Collate and Stuff each additional inserts (up to six inserts), per 1,000 $___________

(f) Wafer seals, per 1,000 $___________

(g) Kits, per 1,000 sets

(1) From two to five pieces $___________

(2) From six to 10 pieces $___________

(3) From 11 pieces to 15 pieces $___________

(h) Timework, per hour $___________

NOTE: "Timework" must be supported by a statement outlining in detail the operation for which payment is 

claimed. Timework for up to 3 hours for author's alterations (aa's) may be signed off by the agency on the billing 

certification. Timework which exceeds two hours or for other than aa's will only be allowed under exceptional 

circumstances and must specifically authorized by the Contracting Officer using a subsequent Contract 

Modification(s). 

(i) Computer data processing/system timework, per hour $___________

NOTE: For data processing/system timework, a timework charge will be permitted. "Timework" must be 

supported by a statement outlining in detail the operation for which payment is claimed. Timework for up to 3 hours

for author's alterations (aa's) may be signed off by the agency on the billing certification. Timework which exceeds

three hours or for other than aa's will only be allowed under exceptional circumstances and must be specifically 

authorized by the Contracting Officer using a subsequent Contract Modification(s).

_____________

(Initials)
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1840-S R1 (7/22)

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the offeror has 

selected the city and state shown below in the address block, and the quote or offer will be evaluated and the 

contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible 

for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Offeror hereby acknowledges amendment(s) number(ed) ____________________

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this quote is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the offeror) 

from the date for receipt of quotes, to furnish the specified items at the price set opposite each item, delivered at 

the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day quote acceptance period may result in expiration of the quote prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the offeror, by signing and 

submitting a quote, agrees with and accepts responsibility for all certifications and representations as required by 

the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return 

one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Offeror _____________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: ________ Contracting Officer: ___________ Date: ___________

 (Initials) (Initials)
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1840-S R1 (7/22)

ATTACHMENT A: PACKAGE AND PALLET INSTRUCTIONS

Delivery truck must be able to reach standard height dock.

PACKING:

Pack in cartons.

All cartons must be labeled with GPO form 905. Contractor must complete:the originating address; destination address,

quantity per carton (pack with consistent quantity in all cartons); Sub. Id. No. (Item #); Title; quantity per carton.and

packages per carton.

Carton Specifications:

1. Maximum Carton Weight of 45 lbs.

2. Minimum 200 lbs. edge crush test.

3. Cartons must not bust be packed solidly (top and sides) and sealed withheavy-duty tape (preferably reinforced), to be 

ready for reshipment outasindividual boxes via UPS, FedEx, or USPS.

4. Each carton must contain only one item number.

5. Shipments of 16 or more cartons must be palletized.
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Posters, Postcards, Brochures, and Flyers for the GPO Pueblo Distribution Center

1840-S R1 (7/22)

ATTACHMENT B: LOGIN ENVELOPE