Jacket:

Title:

Agency:

Bid opening:

Jacket Bid Discount

618-254 $173,570.00 2 % 20 days $170,098.60

618-255 $3,446.00 2 % 20 days $3,377.08

618-256 $495.00 2 % 20 days $485.10

618-257 $6,837.00 2 % 20 days $6,700.26

618-258 $869.00 2 % 20 days $851.62

618-259 $13,330.00 2 % 20 days $13,063.40

618-260 $1,444.00 2 % 20 days $1,415.12

TOTAL $199,991.00 *$195,991.18

Jacket Bid Discount

618-254 $168,182.10 Net % Net days $168,182.10

618-255 $3,883.98 Net % Net days $3,883.98

618-256 $679.79 Net % Net days $679.79

618-257 $7,336.79 Net % Net days $7,336.79

618-258 $1,097.73 Net % Net days $1,097.73

618-259 $14,332.42 Net % Net days $14,332.42

618-260 $1,794.29 Net % Net days $1,794.29

TOTAL $197,307.10 $197,307.10

Jacket Bid Discount

618-254 $275,000.00 1 % 20 days $272,250.00

618-255 $6,875.00 1 % 20 days $6,806.25

618-256 $550.00 1 % 20 days $544.50

618-257 $13,750.00 1 % 20 days $13,612.50

618-258 $1,375.00 1 % 20 days $1,361.25

618-259 $27,500.00 1 % 20 days $27,225.00

618-260 $2,750.00 1 % 20 days $2,722.50

TOTAL $327,800.00 $324,522.00

Jacket Bid Discount

618-254 $297,555.00 5 % 20 days $282,677.25

618-255 $7,555.00 5 % 20 days $7,177.25

618-256 $655.00 5 % 20 days $622.25

618-257 $15,155.00 5 % 20 days $14,397.25

618-258 $1,855.00 5 % 20 days $1,762.25

618-259 $29,755.00 5 % 20 days $28,267.25

618-260 $3,025.00 5 % 20 days $2,873.75

TOTAL $355,555.00 $337,777.25

* AWARD

RW / RG

Monarch Litho

Monarch Litho

Monarch Litho

518-582

STP 21-1-SMCT September 2021

Army / DLADS (5061-AP)

October 19, 2021 at 11:00 a.m., prevailing Eastern Standard Time

Contractor Name Terms

Monarch Litho

Monarch Litho

Monarch Litho

Monarch Litho

Contractor Name Terms

Taylor Corp /TPVI FL

Taylor Corp /TPVI FL

Taylor Corp /TPVI FL

Taylor Corp /TPVI FL

Taylor Corp /TPVI FL

Taylor Corp /TPVI FL

Taylor Corp /TPVI FL

Contractor Name Terms

Gray Graphics

Gray Graphics

Gray Graphics

Gray Graphics

Gray Graphics

Gray Graphics

Gray Graphics

Contractor Name Terms

Las Vegas Color Graphics. Inc.

Las Vegas Color Graphics. Inc.

Las Vegas Color Graphics. Inc.

Las Vegas Color Graphics. Inc.

Las Vegas Color Graphics. Inc.

Las Vegas Color Graphics. Inc.

Las Vegas Color Graphics. Inc.
Specifications by RW Jackets 618-254 thru 618-260 

Reviewed by RG US Dept of Veterans Affairs: 22-00107 /017566 

Page 1 of 8 

FACSIMILE BID SPECIFICATIONS 

U.S. Government Publishing Office (GPO) 

291 Virginia Beach Blvd., Ste. 401 

Virginia Beach Regional Printing Procurement Office 

Virginia Beach, Virginia 23462 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time October 19, 2021 at the 

U.S. Government Publishing Office, Virginia Beach Regional Office, 291 Independence Blvd., Suite 401, 

Virginia Beach, VA 23462. Due to COVID-19, this will NOT be a public bid opening. 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL RUSS WARD (757) 

490-7941 AFTER AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR WHOSE 

NAME APPEARS IN THE UPPER PORTION OF THE PURCHASE ORDER. NO COLLECT CALLS. 

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office of Virginia Beach Regional Office will 

NOT be open. Based on this, bidders MUST submit email bids to bidsvirginiabeach@gpo.gov for this solicitation. 

No other method of bid submission will be accepted at this time. The jacket number and bid opening date must be 

specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date 

specified above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following 

1) Illegibility of bid. 

2) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3) The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

4) When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location. 

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in 

accordance with these specifications. In addition, a price must be submitted for each additional 100’s. The price 

for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will 

not be a factor for determination of award. 

Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as applicable, and return 

page 9.

The jacket numbers and bid opening date must be specified with the emailed bid submission. Refer to Facsimile 

Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January, 2018. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. For 

information regarding the solicitation requirements prior to award, email Russ Ward at wward@gpo.gov For 

contract administration after award, contact Virginia Beach at (757) 490-7941. 
Jackets 618-254 thru 618-260: VA Welcome Kits Q1 FY2022 Page 2 of 8 

 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The vendor must supply contingency plans prior to award on how units that may fail within warranty period will 

be replaced. 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility. 

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question 

and may be asked to supply samples of similar items. 

PAYMENT: PLEASE SUBMIT BILLING PACKAGES WITHIN 15 DAYS OF DELIVERY.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. Instruction for using this method can be 

found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid 

MODS: If any additional costs are incurred during the production of this job due to Government action (i.e. 

AAs), contractor is REQUIRED to submit written request to the Printing Specialist for written approval BEFORE 

proceeding. 

Only a warranted GPO Contracting Officer acting within their appointed limits, has the authority to issue 

modifications or otherwise change the terms and conditions of this contract. If an individual other than the GPO 
Jackets 618-254 thru 618-260: VA Welcome Kits Q1 FY2022 Page 3 of 8 

 

Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed 

with the change and shall immediately notify the GPO Contracting Officer. Proceeding with any work not 

authorized by the GPO Contracting Officer will be at the Contractor’s own risk. 

SUBCONTRACTING: The predominant production function is printing. Must be printed on a press capable of 

printing Four colors (four printing units) in a single pass. Bidders who must subcontract this operation will be 

declared non-responsible. 

PRODUCT: Each Kit to have – (1) Pocket Folder, (18) Unique Factsheets, (1) Saddle Stitch Book, (1) Single 

Sheet Shipping Instruction, to be included with shipping package, NOT inserted into each kit. 

QUANTITY: JKT 618-254: QTY 100,000 Kits, JKT 618-255: QTY 2,500 Kits, JKT 618-256: QTY 200 Kits, 

JKT 618-257: QTY 5,000 Kits, JKT 618-258: QTY 500 Kits, JKT 618-259: QTY 10,000 Kits, JKT 618-260: 

QTY 1,000 Kits, 

TITLE: VA Welcome Kit_Q1_FY2022 

PAGES: Pocket Folders; 4 Pages (head to head), 18 Facts Sheets (One sheet is one side only other 17 print head 

to head), Welcome Guide: 20 pages plus 4 page cover (head to head), Shipping Instruction Sheet print One side 

only. 

 

TRIM: Pocket Folders; 19 -1/2 x 16” Flat, folds to 9 x 12”, 18 Facts Sheets: 8-1/2 x 11”, Welcome Guide: 

8-1/2 x 11”, Shipping Instruction Sheet 8-1/2 x 11”. 

DESCRIPTION: POCKET FOLDER: Prints flat: 19-1/2 x 16", the finished folded size: 9 x 12" 

PRINTS face only (before finishing) with full bleed (must be built) in 4 color process on White 100# Silk / Dull 

Cover, include a non-yellowing flood dull varnish. SCORE & FOLD to 9 x 12" with two 4" cut pocket secured on 

outer edges with 3/4 x 4" concealed glue tabs. 

FACTSHEETS: 8-1/2 x 11" 18 unique sheets. First sheet prints 4 color process, one side only, 17 other sheets 

print 4 color process, head to head. All sheets print on 60# White Uncoated Text. 

COLLATE and INSERT in that exact order in Right pocket. The required order of the sheets will be provided at 

the time of award. 

WELCOME GUIDE: 8-1/2 x 11". 20 pages + 4 page cover. PRINTS head to head in 4 color process. 

Ensure footer and cross-overs line up throughout. 

SCORE, COLLATE, & saddle STITCH in two evenly spaced locations on left 11" side. 

INSERT in Left pocket of pocket folder. Outer covers to print on 100# White Silk / Dull cover, text pages print on 

White 60# Uncoated Text. 

SHIPPING INSTRUCTIONS: 8-1/2 x 11", Black Ink Only, One Side Only. All sheets print on 60# White 

Uncoated Text. To be placed inside each shipping carton NOT inside each kit. 

NOTE: Shipping costs need to be included in the bid price of each individual Jacket. 

GOVERNMENT TO FURNISH: PDF print files and MS Excel distribution files to emailed or FTP. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product in accordance with these specifications. 

ELECTRONIC PREPRESS: File is setup as 4 color process 8-1/2 x 11”. 

Prior to image processing, the contractor shall perform an extensive check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to GPO. 
Jackets 618-254 thru 618-260: VA Welcome Kits Q1 FY2022 Page 4 of 8 

 

The contractor shall create any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Upon completion, the contractor must furnish final production native application files with the furnished material. 

The digital deliverables must be an exact representation of the final printed product and shall be returned on the 

same type of storage media as was originally furnished. The Government will not accept, as digital deliverables, 

PostScript files, or any proprietary file formats other than those supplied, unless specified by the Government. 

PROOFS: Contractor to submit one Press Quality, PDF soft proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match. 

Contractor must call Penny Woods at 202-674-0791 to confirm receipt. Email proofs to: penny.woods2@va.gov

and wward@gpo.gov . 

Also 

One set of digital color content proofs for all parts. Direct to plate must be used to produce the final product with 

a minimum resolution of 2400 x 2400 dpi. 

Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. 

Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and 

folded to the finished size of the product, as applicable. 

Email photos of the completed digital content proof for all parts to: Justin.Hoffman@va.gov, 

Penny.Woods2@va.gov, wward@gpo.gov

PRINTING: Pocket Folder, Inserts, and VA Welcome Guide print in 4 color process. Pocket folders to add flood 

coat with clear, non-yellowing dull aqueous coating. Shipping Instructions Sheet print black only. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf 

Pocket folders & Welcome Guide Covers - JCP Code* L62, No. 2 Silk / Dull-Coated Cover, Basis Size 20 X 26". 

100#

Fact Sheets, Welcome Guide Text Pages and Shipping Instruction Sheet - JCP Code* A60, Uncoated Text, Basis 

Size 25 X 38". 60#

INK: 4 Color Process and Black 

MARGINS: Full Bleed all parts except Shipping Instruction Sheet. 

BINDING: Pocket folder: SCORE & FOLD to 9 x 12" with two 4" cut pocket secured on outer edges with 3/4 x 

4" concealed glue tabs. Fact sheets and Shipping Instructions: Single Sheets. Welcome Guide: Saddle stich in 

two places along the left 11” side. 

PACKING: Boxes MUST not exceed 40 pounds. 

Pack suitable quantities in shipping containers with a minimum bursting strength of 275 psi. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split during delivery/mailing process. 

Each shipping container to include ONE Shipping Instruction Sheet. 
Jackets 618-254 thru 618-260: VA Welcome Kits Q1 FY2022 Page 5 of 8 

 

 

THE CONTRACTOR IS ADVISED TO MAKE CERTAIN THAT THE CONTAINER AND THE 

PALLET REQUIREMENTS ARE EXACTLY AS INDICATED. NO SUBSITITUTIONS WILL BE 

ACCEPTED FOR EITHER OF THESE. 

When multiple pallets are required to package the same product, the containers must be identified as to number of 

containers (e.g., 1 of 3, 2 of 3, and 3 of 3). 

LABELING AND MARKING (Package and/or Container label): Each package or carton must be labeled. The 

label MUST indicate full title, quantity, Jacket number, and total number of boxes shipped, i.e. 6 of 10. 

 

SCHEDULE: Purchase Order and furnished material will be emailed no later than October 20, 2021. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

Submit proofs as soon as possible in order to comply with the shipping schedule. Proofs will be withheld two (2) 

workdays from receipt until approval of proofs. Date of receipt is not considered first day. The contractor must 

not print prior to receipt of an "OK to print." 

Inside delivery to 266 locations must be made by November 9, 2021 by 2pm local time 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): Order must be divided into 200 equal sublots. A 

random copy must be selected from each sublot. Do not choose copies from the same general area in each sublot. 

The contractor will be required to execute a statement furnished by GPO certifying that copies were selected as 

directed. The random copies constitute a part of the total quantity ordered, and no additional charge will be 

allowed. 

These randomly selected copies must be packed separately and identified by a special government-furnished blue 

label, affixed to each affected container. The container and its contents shall be recorded separately on all 

shipping documents and sent to: Fort Benning, GA (see distribution). 

NOTIFICATION OF SHIPMENT: Immediately after the order has shipped, the contractor must email 

tracking# to penny.woods2@va.gov & wward@gpo.gov on same day product ships. Ensure all boxes contain 

title, job#, and box# of total shipment. 

Contractor to return supplied Distribution list with tracking information no late than 2 days after shipping 

all parts. 

DISTRIBUTION: Shipping costs need to be included in the bid price for each jacket. 

F.O.B. DESTINATION – CONTRACTOR PAYS THE FREIGHT TO DELIVER. INSIDE DELIVERY MUST 

BE MADE BY 2PM LOCAL TIME TO 13 DESTINATIONS. Deliver no later than November 9, 2021. 

Final delivery for 266 specific locations equaling 119,200 kits under must be made by November 9, 2021. 

*** THE DRIVER WILL NEED TO REMAIN UNTIL UNLOADED 

*** Schedule delivery at least 24 hours in advance (M-F) 

Vendor MUST call ahead to ensure someone will be available to receive at each location. 

See attached for distribution lists 

JKT 618-254: QTY 100,000 Kits, 260 Locations 

JKT 618-255: QTY 2,500 Kits, (One Location) St. Paul, MN 55111 

JKT 618-256: QTY 200 Kits, (One Location) Bronx, NY 10468 

JKT 618-257: QTY 5,000 Kits, (One Location) Ann Arbor, MI 48105 

JKT 618-258: QTY 500 Kits, (One Location) Saginaw, MI 48602. 

JKT 618-259: QTY 10,000 Kits, (One Location) Nashville, TN 37212 

JKT 618-260: QTY 1,000 Kits, (One Location) Eugene, OR 97408 
Jackets 618-254 thru 618-260: VA Welcome Kits Q1 FY2022 Page 6 of 8 

 

Deliver 2 samples to: Penny Woods, 3525 Ferry Landing Road, Dunkirk, MD 20754 

200 GPO COPIES under JKT 618-254: Place the ISBN Number 978-0-16-095531-0 and the "For Sale 

By..." line, at the bottom of the back side of the first printed page in the book. Additionally, the 

ISBN barcode must be printed in black ink at the bottom-right corner or bottom-center of Cover 4. 

PDF supplied. A Peel and Stick label is authorized for these 200 pieces. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

 (a) Printing Attributes -- Level II. 

 (b) Finishing Attributes -- Level II. 

Inspection Levels (from ANSI/ASQC 21.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Approved Digital Content Proofs of all Parts 

 Average Type Dimension in Publication

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

prior to production. 
Jackets 618-254 thru 618-260: VA Welcome Kits Q1 FY2022 Page 7 of 8 

 

Bidders must fill out this page and return it. 

618-254 TOTAL BID PRICE $_________________________ ADDITIONAL RATE $___________PER 100 

618-255 TOTAL BID PRICE $_________________________ ADDITIONAL RATE $___________PER 100 

618-256 TOTAL BID PRICE $_________________________ ADDITIONAL RATE $___________PER 100 

618-257 TOTAL BID PRICE $_________________________ ADDITIONAL RATE $___________PER 100 

618-258 TOTAL BID PRICE $_________________________ ADDITIONAL RATE $___________PER 100 

618-259 TOTAL BID PRICE $_________________________ ADDITIONAL RATE $___________PER 100 

618-260 TOTAL BID PRICE $_________________________ ADDITIONAL RATE $___________PER 100 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________ calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of Page 6, initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 
Jackets 618-254 thru 618-260: VA Welcome Kits Q1 FY2022 Page 8 of 8 

 

 (Person to be Contacted) (Telephone Number) (Email) 

COMPLETE THIS PAGE AND SUBMIT AS YOUR BID 

 ******************************************************************************************* 

THIS SECTION FOR GPO USE ONLY 

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________ 

 (Initials) (Initials) 

*******************************************************************************************