Jacket: 412-285

Title:

Agency: Dept of Education

Bid Opening: December 30, 2019 at 11:00am

Bid Terms Discounted Total

$149,361.97 5.0% 20 days $141,893.87

$152,555.00 5.0% 20 days $144,927.25

$151,145.00 2.0% 20 days $148,122.10

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Items 1 & 2 - President’s Award for Educational Excellence (Gold Seal) & Achievement (Silver Seal)

Precision Printing, Inc.

Contractor Name

Las Vegas Color Graphics

District Creative Printing
Specifications by DEE Jacket 412-285 

Page 1 of 7 Education Req. 0-00032990920n0002 

Reviewed by YVB 

BID OPENING: December 30, 2019 

BIDS SHALL BE PUBLICLY OPENED AT 11:00 A.M., PREVAILING WASHINGTON, D.C. TIME. 

 

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL DALTON EVERETT. 

AFTER AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR WHOSE NAME 

APPEARS IN THE UPPER PORTION OF THE PURCHASE ORDER. (202) 512-0307. NO COLLECT CALLS. 

FACSIMILE BID SPECIFICATIONS

U.S. Government Publishing Office (GPO) 

Washington, D.C. 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)). 

NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, all applicable pages. 

PRODUCT: Foil Stamped and Embossed Certificates (2 Items) 

TITLE: Item 1 - President’s Award for Educational Excellence (Gold Seal) 

 Item 2 - President’s Award for Educational Achievement (Silver Seal) 

QUANTITY: 3,500,040 total copies; 2,250,020 copies of Item 1 (Gold Seal), 1,250,020 copies of Item 2 (Silver 

Seal), and one digital deliverable of each item, plus 50 QARC’s of each item. 

NO SHORTAGES ALLOWED. 

All the requirements of these specifications apply equally to both items unless otherwise indicated. 

TRIM SIZE: 11 x 8-1/2” (Exact, not undersized or oversized). 

GOVERNMENT TO FURNISH: One (1) CD-ROM formatted for IBM System 7 containing native (CC 19 .indd) 

& pdf formatted files. Fonts are furnished. Color Identification system used Pantone. All graphics are properly linked. 

One set of 3 x 3” brass dies with one 3 x 3” plastic counter die for each item. One (1) previously printed/stamped 

with mark-ups of each item to be followed for typesetting, layout and image position and marked for corrections. 

Contractor responsible for any counter dies needed to maintain quality of product. 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing 

files to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that 

might interfere with proper file image processing must be reported to the contract administrator. 

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. Minimum 175 line screens required 

Contractor to change the year 2019 to the year “2020” on each item, set in the same type to match sample. 

GPO Form 892c (R. 12/17) Proofs. 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, 

fill in appropriate blanks, and attach to shipping containers. 
Page 2 of 7 Jacket 412-285 

GPO Form 915 (Business Reply Label). 

GPO Form 917 (Certificate of Selection). 

GPO Form 952 Desktop Publishing – Disk Information. 

GPO Form 2678 (departmental random copies-blue label). 

GPO Form 2686 QARC Random copies sampling & shipping instructions. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

DIGITAL DELIVERABLES: The contractor shall make all revisions to the electronic files. Prior to making 

revisions, the contractor shall copy the furnished files and make all changes to the copy. Upon completion of the 

order, the contractor must furnish final production native application files and final production files converted to a 

single simple Acrobat PDF file "Optimized for Press" with proper color mode with the furnished material. The digital 

deliverables must be an exact representation of the final printed product and shall be returned on the same type of 

storage media as was originally furnished. 

E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK 

TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit one “Press Quality” PDF “soft” 

proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed 

product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color 

match. 

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the Agency at 

john.smith@ed.gov plus frances.hopkins@ed.gov. Contractor must call GPO Contract Compliance Section at (202) 

512-0520 immediately upon E-Mailing proofs and immediately upon receiving the returned proofs (or OK E-Mail) 

back from the Department. Proofs will be withheld not more than two (2) workdays from receipt at the Department 

to receipt in the contractor's plant. 

--PLUS--(After E-Mail proof approval contractor to provide.) 

PRIOR TO PRODUCTION SAMPLES: Prior to the commencement of production of the contract production 

quantity, the contractor shall submit samples to: U.S. Department of Education, 400 Maryland Ave., SW, 

Washington, DC 20202, LBJ Room 7E234, Attn: John Smith, (202) 401-3606. (50) Samples EACH will be tested 

for conformance of material(s) and will be tested for usage on the specified equipment and/or for construction. The 

container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include the 

GPO jacket, purchase order, and program numbers. The samples must be submitted in sufficient time to allow 

Government testing of the samples and production and shipment in accordance with the shipping schedule. 

The Government will approve, conditionally approve, or disapprove the samples within (2) workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications and 

all other terms and conditions of the contract. A conditional approval shall state any further action required by the 

contractor. A notice of disapproval shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit 

additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of 

rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the 

Government and with no extension in the shipping schedule. The Government will require the time specified above 

to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed 

to make delivery within the meaning of the default clause in which event this contract shall be subject to termination 

for default, provided however, that the failure of the Government to terminate the contract for default in such event 

shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping 

schedule. 
Page 3 of 7 Jacket 412-285 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price 

for the production quantity. 

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 

2011. 

JCP Code* A91, Smooth Finish Text, Soft White, Basis Size 25 X 38", 100 lb., equal to Finch Fine Soft White Text. 

**Note: Paper must match color and weight to previous printed/stamped sample**. 

PRINTING: Certificates print type/rule matter one side only in black ink plus a fine department seal approx. 2-1/2” 

diameter, embossed and stamped in imitation gold foil (Kurtz Gold 415) (Item 1) and imitation silver (Kurtz Silver 

155) (Item 2), equal to All Purpose Roll Leaf Corps with two signatures printing in Pantone 282 Blue (approx. 5% 

ink coverage). NOTE: Grey will not be acceptable must be dark black ink. 

Stamping must have solid impressions, no picking, pinholes or filled letters. Stamping image is approx. 2-1/2” in 

diameter, centered left to right, approx. 1-3/16” from the top edge. 

Match previous printed sample for foil color, paper weight and color, emboss and position. 

Must be able to run back through laser printer to overprint names and titles after completed embossing, stamping and 

printing. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification 

marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or film, must not print 

on finished product. 

INK: Pantone 282 Blue & Black 

MARGINS: Adequate gripper for required text. Follow previous printed sample. 

BINDING: Trim 4 Sides.

PACKING: Pack items separately and identify. Box 2,000 Certificates per shipping container with a bright color 

slip sheet between every 25 copies. No internal packing required. DO NOT SHRINK WRAP. Printer must 

communicate with ABDI, Inc. Fulfillment to determine any special delivery needs. 

LABELING AND MARKING (package and/or container label): Reproduce shipping container label from furnished 

repro, fill in appropriate blanks and attach to shipping containers. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level II. 

(b) Finishing Attributes -- Level II. 
Page 4 of 7 Jacket 412-285 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests -- General Inspection Level I. 

(b) Destructive Tests -- Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity OK’d Priors/Furnished Electronic Media/Avg. Type Dimension 

P-9. Solid and Screen Tint Color Match Pantone Matching System/All Purpose Roll Leaf Foils. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against specifications. 

The purchase order/specifications will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will 

be required to execute a statement furnished by GPO certifying that copies were selected as directed. Copies will be 

paid for at the running rate offered in the contractor's bid and their cost will not be a consideration for award. A copy 

of the purchase order/specifications must be included. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Jacket and Purchase Order numbers, must be furnished with billing as evidence of mailing 

DISTRIBUTION: Deliver f.o.b. destination. 

NOTE: NO SHORTAGES WILL BE ACCEPTED; QUANTITIES WILL BE COUNTED AND VERIFIED; MUST 

MAKE ALL DELIVERIES BY 12 NOON. 

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to 

john.smith@ed.gov & frances.hopkins@ed.gov. The subject line of this message shall be "Distribution Notice for 

Jacket 412-285, Requisition 0-00032990920n0002". The notice must provide all applicable tracking numbers, 

shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts 

upon agency request. 

ABDI, Inc. Global Order Fulfillment, Buncher Leetsdale Commerce Park, 16 Avenue “A”, Leetsdale, PA 15056-

1304, Attn: Ericka Giles (412) 741-1142. 

Contractor to contact ABDI, Inc. (Ericka Giles, (412) 741-1142) prior to delivery to determine any special delivery 

needs. 

Deliver 450,000 copies of Item 1 (Gold) and 250,000 copies of Item 2 (Silver) by January 23, 2020 to: ABDI, Inc., 

Global Order Fulfillment, Buncher Leetsdale Commerce Park, 16 Avenue A, Leetsdale, PA 15056-1304, Attn: 

Ericka Giles (412) 741-1142 

Deliver 450,000 copies of Item 1 (Gold) and 250,000 copies of Item 2 (Silver) by January 30, 2020 to: ABDI, Inc., 

Global Order Fulfillment, Buncher Leetsdale Commerce Park, 16 Avenue A, Leetsdale, PA 15056-1304, Attn: 

Ericka Giles (412) 741-1142. 

Deliver 450,000 copies of Item 1 (Gold) and 250,000 copies of Item 2 (Silver) by February 6, 2020 to: ABDI, Inc., 

Global Order Fulfillment, Buncher Leetsdale Commerce Park, 16 Avenue A, Leetsdale, PA 15056-1304, Attn: 

Ericka Giles (412) 741-1142. 

Deliver 900,000 copies (includes 200 Departmental Random “Blue Label” Copies) of Item 1 (Gold) and 500,000 

copies (includes 200 Department Random “Blue Label” Copies) of Item 2 (Silver) by February 13, 2020 to: ABDI, 

Inc., Global Order Fulfilment, Buncher Leetsdale Commerce Park, 16 Avenue A, Leetsdale, PA 15056-1304, Attn: 

Ericka Giles (412) 741-1142. NOTE: If deliveries can be made early, please send e-mail notification to Frances and 

John john.smith@ed.gov plus frances.hopkins@ed.gov.
Page 5 of 7 Jacket 412-285 

Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917) must 

accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the voucher. NOTE: Form is also available at 

https://www.gpo.gov/pdfs/vendors/sfas/Form917.pdf

Deliver 20 copies of each Item, all furnished materials, digital deliverables and dies, by February 13, 2020 to: 

Department of Education, 400 Maryland Ave., SW, Room 7E324, Attn: Washington, DC 20202, Attn: John Smith, 

(202) 401-3606. Inside delivery required. 

SCHEDULE: Furnished material will be available for pick up at the U.S. Government Publishing Office, 27 G St., 

NW, Washington, D.C. 20401, on January 2, 2020. 

Submit E-mailed pdf proofs by January 9, 2020. 

Submit Prior to Production Samples upon approval of pdf proofs. Samples will be withheld (2) workdays from receipt 

in the GPO until they are made available for pickup by the contractor. 

First partial delivery to arrive on or before January 23, 2020. 

Final complete delivery to arrive on or before February 13, 2020. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor 

will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information. 

OFFERS: Offers must include the cost of all materials and operations for the jacket listed in accordance with these 

specifications. In addition, a price must be submitted for each additional 1,000 copies and the award will be based on 

the lowest total price for the jacket listed. Prices for additional quantities must be based on a continuing run, exclusive 

of all basic or preliminary charges and will not be a factor for determination of award. 

Transportation charges are not a factor in determining award. However, bidder must fill in and include in the bid the 

following statement: 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. Page 9 of 10 Jacket 412-195 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. 
Page 6 of 7 Jacket 412-285 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO 

Bid Section, Fax No. (202) 512-1782. The Jacket number and bid opening date must be specified with the bid. 

Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised 

January 2018. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, 

DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time, Monday through Friday. The 

contractor is to follow the submission instructions posted in the Bid Submission/Opening area. If further instruction 

or assistance is required, call (202) 512-0526. 

 
Page 7 of 7 Jacket 412-285 

JACKET NUMBER BID PRICE: ADDITIONAL/M 

Jacket 412-285: Item 1: $________________________ $_________________ 

 Item 2: $________________________ $ _________________ 

TOTAL COST: $________________________ 

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days. 

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

 

Within ____________calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy. 

Bidder

(Contractor Name) (GPO Contractor’s Code) 

(Street Address) 

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid) 

(Signature) (Date) 

(Telephone Number) (Email) 

 

 Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________ 

 (Initials) (Initials)