Program: 744‐S

Term: Date of Award to May 31, 2020Title: American Community Survey Questionnaires and Booklets

BASIS OF

ITEM NO. DESCRIPTION  AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RA

I. PROOFS:    (a) Digital Color Content Proofs...................per trim/page‐size unit...... 888 $5.00 $4,440.00 $5.00 $4,440.00 $5.00 $4,440.00 $10.00 $8,880.00 $2    (b) Inkjet Proofs............................................per trim/page‐size unit............ 96 $25.00 $2,400.00 $2.00 $192.00 $7.00 $672.00 $25.00 $2,400.00 $12II. PRIOR TO PRODUCTION SAMPLES (Questionnaires Only):    (a) 200 Prior to production samples..............................per copy............        (1) Make‐ready and/or Setup 18 $5,000.00 $90,000.00 $5,636.00 $101,448.00 $4,504.00 $81,072.00 $80.00 $1,440.00 $6,000        (2) Running Per 100 Copies 36 $100.00 $3,600.00 $110.60 $3,981.60 $12.80 $460.80 $200.00 $7,200.00 $150    (b) 500 Prior to production samples..............................per copy............        (1) Make‐ready and/or Setup 3 $5,000.00 $15,000.00 $5,636.00 $16,908.00 $4,504.00 $13,512.00 $80.00 $240.00 $6,000        (2) Running Per 100 Copies 15 $100.00 $1,500.00 $93.80 $1,407.00 $12.80 $192.00 $200.00 $3,000.00 $125    (c) 1,000 Prior to production samples..............................per copy............        (1) Make‐ready and/or Setup 1 $5,000.00 $5,000.00 $5,636.00 $5,636.00 $4,504.00 $4,504.00 $40.00 $40.00 $6,000

        (2) Running Per 100 Copies 10 $100.00 $1,000.00 $83.80 $838.00 $12.80 $128.00 $200.00 $2,000.00 $100III. PRINTING, BINDING, PACKING, AND DISTRIBUTION:    (a)

Questionnaires (8‐1/2 x 11") Printing in two inks colors, including imaging iCADE barcode on each page and binding.................................................per page.................

        (1) Make‐ready and/or Setup 392 $125.00 $49,000.00 $169.00 $66,248.00 $78.57 $30,799.44 $200.00 $78,400.00 $76

        (2) Running Per 1000 Copies 138668 $3.00 $416,004.00 $2.92 $404,910.56 $6.31 $874,995.08 $2.75 $381,337.00 $14    (b)

Each Additional Color: Printing Questionnaires in a third color in addition to the two colors charged for under line items II.(a) and (b).....................per color/per page...................

        (1) Make‐ready and/or Setup 48 $40.00 $1,920.00 $43.00 $2,064.00 $11.00 $528.00 $400.00 $19,200.00 $42

        (2) Running Per 1000 Copies 3236 $1.00 $3,236.00 $0.18 $582.48 $0.36 $1,164.96 $3.00 $9,708.00 $1

    (c) Booklet (5‐1/2 x 8‐1/2): Printing in a single color, including  binding.............................per page....................        (1) Make‐ready and/or Setup 144 $75.00 $10,800.00 $169.00 $24,336.00 $47.15 $6,789.60 $200.00 $28,800.00 $24        (2) Running Per 1000 Copies 16332 $5.00 $81,660.00 $2.31 $37,726.92 $4.25 $69,411.00 $5.00 $81,660.00 $11IV. PAPER: per 1,000 leaves    (a) Questionnaires (8‐1/2 x 11 "): White Opacified Offset Book (50‐lb.) 69334 $8.10 $561,605.40 $8.68 $601,819.12 $8.54 $592,112.36 $10.72 $743,260.48 $8

    (b) Booklets (5‐1/2 x 8‐1/2 "): White Offset Book (50‐lb.)............ 8166 $4.05 $33,072.30 $5.11 $41,728.26 $4.43 $36,175.38 $6.25 $51,037.50 $4

CONTRACTOR TOTALS $1,280,237.70 $1,314,265.94 $1,716,956.62 $1,418,602.98 

DISCOUNT 0.50% $6,401.19 2.00% $26,285.32 2.00% $34,339.13 0.00% $0.00 0.2

DISCOUNTED TOTALS 20 days $1,273,836.51 20 days $1,287,980.62 20 days $1,682,617.49 30 days $1,418,602.98 20 d

AWARDED

LSC COMMUNICATIONS

Los Angeles, CA Miami, FL Owensville, MO

CENVEO WORLDWIDE LA COLONIAL PRESS INT'L INTELLICOR, LLC

Lancaster, PA

C

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Program 744-S Page 1 of 23 

Specifications by MRN 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

American Community Survey Questionnaires and Booklets 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Commerce 

Census Bureau 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

May 31, 2020, plus up to four (4) optional 12 month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on July 2, 2019. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, 

DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly 

to the GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified 

with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, 

as revised January 2018. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, 

Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC time, Monday through 

Friday. Contractor is to follow the instructions in the bid submission/opening area. If further instruction or 

assistance is required, call (202) 512-0526. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding, with particular 

attention to the following: 

 GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this publication as 

the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

 The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing. 

For information of a technical nature, call David Love at (202) 512-0310 or email aps-team1@gpo.gov. 
American Community Survey Questionnaires and Booklets Page 2 of 23 

744-S (05/20) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev 1-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf?sfvrsn=2

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract this 

operation will be declared non-responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: Questionnaires Booklets 

(a) Printing (page related) Attributes -- Quality Level II Quality Level III 

(b) Finishing (item related) Attributes -- Quality Level II Quality Level III 

(c) Exception: Tolerances and Definitions for Questionnaires. (See “TOLERANCES AND DEFINITIONS” 

below). 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Press Sheets 

P-9. Solid and Screen Tint Color Match O.K. Press Sheets 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards: 

P-7. O.K. Prior to Production Samples, O.K. Proofs, average type dimension, electronic media, furnished samples. 

P-9. Pantone Matching System. 

DEFINITIONS AND TOLERANCES: Questionnaires and booklets will be used in high speed inserting 

equipment. 

Questionnaires: 

Questionnaires will be used in scanning equipment. The binding will be guillotined before inserting into scanning 

equipment. Questionnaires will be fed into the scanning equipment with the Lead Edge first. The Lead Edge shall 

be defined as the right side of any odd numbered page and the left side of any even page. 

 
American Community Survey Questionnaires and Booklets Page 3 of 23 

744-S (05/20) 

Margin Dimensions – 

 ALL pages – Top Margin = 0.365” 

 Bottom Margin = 0.350” 

 

 ODD pages – Left Margin = 0.625” 

 Right Margin = 0.625” 

 EVEN pages – Left Margin = 0.625” 

 Right Margin = 0.625” 

 Page Border – Line Thickness = 0.021” 

Inside Form Dimensions – 

 Left to Right = 7.208” 

 Bottom to Top = 10.243” 

Printing Tolerances – 

 Printed Image Misplacement – +/- 1/32” 

 Skewness – Shall be no greater than 0.75 degrees. 

 Filled-in Characters – There shall be no filled-in characters. 

There shall be no filled in characters, smudges, roller marks, spots, hickies, extraneous marks, Newton Rings, 

lint marks, wrinkles, or other ink imperfections. 

Finishing Tolerances – 

 Trim Size – +/- 1/32” 

 Unfolded Skewness – Shall be no greater than 0.75 degrees. 

 Fold Position – +/- 1/16” 

 Folded size – +/- 1/16” 

There shall be no wrinkles, dog-ears, connected or torn pages, or damaged page edges, including untrimmed 

signatures or edges that are feathered, ragged, or burred. 

Container shipping labels must display complete and accurate Form Number and Edition Date as indicated on 

finished product within each carton. 

Nonconformance with the above tolerances shall be classified as a critical defect unless otherwise specified. 

The tighter requirement governs in all cases. 

Booklets: 

All booklets shall conform to GPO QATAP Publication 310.1, Product Quality Level III. 

There shall be no filled in characters, smudges, roller marks, spots, hickies, extraneous marks, Newton Rings, 

lint marks, or other ink imperfections. 
American Community Survey Questionnaires and Booklets Page 4 of 23 

744-S (05/20) 

Container shipping labels must display complete and accurate Form Number and Edition Date as indicated on 

finished product within each carton. 

Nonconformance with the above tolerances shall be classified as a critical defect unless otherwise specified. 

The tighter requirement governs in all cases. 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to May 31, 2020, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 

2019, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only. 
American Community Survey Questionnaires and Booklets Page 5 of 23 

744-S (05/20) 

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows: 

1. BLS code 0913-01 for “Offset and Text” will apply to all paper required under this contract. 

2. The applicable index figures for the month of May 2019 will establish the Base Index. 

3. There shall be no price adjustment for the first three production months of the contract. 

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the Base Index to the index for that month, which is two months prior to the 

month being considered for adjustment. 

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with 

the following formula: 

 X - Base Index 

_____________________ x 100 = ___ %

Base Index 

Where X = the index for that month which is two months prior to the month being considered for adjustment. 

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%. 

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for line Items IV. (a) through 

(c) in the “SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices 

are to be adjusted. 

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause. In no event, however, will any price adjustment be made which 

would exceed the maximum permissible under any law in effect at the time of the adjustment. The adjustment, if 

any, shall not be based upon the actual change in cost to the contractor, but shall be computed as provided above. 

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 
American Community Survey Questionnaires and Booklets Page 6 of 23 

744-S (05/20) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

Preaward Production Plans – The contractor must present, in writing, to the Contracting Officer within five (5) 

workdays of being notified to do so by the Contracting Officer or his/her representative, detailed plans for each of 

the following activities. The workday after notification to submit will be the first day of the schedule. If the 

Government requests additional information after review of plans, the contractor must submit updated plans within 

two (2) workdays of request. 

THESE PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE GOVERNMENT, 

AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. THE GOVERNMENT 

RESERVES THE RIGHT TO WAIVE ANY OR ALL OF THESE PLANS. 

Production Plan – The minimum requirements to be included in the Production Plan are: 

1. A flow chart containing the proposed overall step-by-step methods of production; (i.e., expected delivery 

date of paper supply for each item; the number of machines to be used for each item; the dates, times, and 

shifts per day to be used for each item, including dates, times, and shifts of work performed on weekends; 

and, types of presses and machines used for each process of each item). 

2. The proposed start-up dates of all phases of production for all items, which will demonstrate the operation 

(i.e., printing, folding, etc.), length of production period for each operation, anticipated quantity completion 

rate per production day, and operation for each item. 

3. How the coordination will be handled from one production phase to the next. 

4. The name and title of the person responsible for each production phase (i.e., Quality Control Officer). 

5. How the final products will be staged/shipped including the name of the person responsible for this phase. 

6. List of the steps the contractor will follow when purging defective items and when replacements will be 

provided. 

7. Any other special requirements which the contractor deems necessary to successfully perform the contract. 

Quality Systems Plan – The contractor shall implement (prior to start-up of production and maintain throughout 

the term of the contract) a Quality Systems Plan for both the questionnaires and the booklets. The plan must 

demonstrate conformance to all requirements of this contract. The Quality System shall, at a minimum, include the 

following: 

1. Appointment of an official who shall be responsible for the complete operation of the quality control 

system/department. This official shall be responsible for investigating and ascertaining the causes of 

deficiencies found and shall serve as the Government’s single point of contact on all quality matters 

throughout the term of the contract. 

2. Appointment of a lead Quality Control (QC) person who is directly involved in the day-to-day production 

of each item ordered. The QC person shall report directly to the designated official established in paragraph 

1) above. 

 
American Community Survey Questionnaires and Booklets Page 7 of 23 

744-S (05/20) 

3. Details of where and by whom daily process controls and inspections will be performed to detect any defects 

during each phase of the Printing, folding, binding/stitch alignment, packing, and labeling and marking of 

shipping containers processes. The contractor shall state the number of people that shall be permanently 

assigned to this contract and give details about their individual assignments. 

4. Procedures to be utilized to ensure that daily samples for inspection will be taken from all phases of 

production. All forms that the contractor will utilize in documenting daily sampling must also be included 

in the Quality Systems Plan. 

5. Procedures for detecting any defective and/or incorrect items. Procedures MUST describe in detail the 

actions that will be taken if/when defects are discovered and how/when these defective/incorrect items will 

be replaced. 

6. Description of how verification will be accomplished to ensure that both the questionnaires and booklets 

have been processed in full. 

7. Description of the procedures for retrieving and correcting any quantity of items shipped to Jeffersonville, 

IN, which do not meet specifications. 

QUALITY SYSTEMS AUDIT: After review of the contractor’s Quality Systems Plan, the Government may 

conduct an in-depth audit of all the contractor’s quality control methods and quality systems in a formal walkthrough. 

Failure to maintain quality systems in accordance with the Quality Systems Plan approved by the Government may 

result in the Government’s termination of the contractor for default. 

ON-SITE GOVERNMENT REPRESENTATIVES: Two (2) or more Government representatives may be 

present at the contractor’s production facility, for the duration of each shift, to monitor the production, quality 

review of all items, plus labeling, packaging and palletizing of shipping containers. For all production process for 

all items, the Census Quality Assurance team and the contractor’s management team will establish a leader or point 

of contact for each shift on which Census work will be performed. 

These representatives do not have contractual authority. They are not authorized to make changes or imply that 

changes be or can be made in these specifications or contract. Additionally, these Government representatives are 

not to provide support or disapproval of any concerns pertaining to any of the terms of this contract to the 

contractor’s staff. However, these representatives are to bring any and all defects to the attention of the contractor’s 

QC Officer. 

These representatives will have full and unrestricted access to all production areas where Census work is being 

produced. The contractor must provide office space with a desk, a telephone, and unlimited access to a fax machine. 

The office must be in an enclosed, secured area adjacent to the production operations. The contractor will be 

reimbursed for any charges incurred for toll calls made by the Government representatives upon presentation of 

voucher and verifiable documentation. 

These representatives may affix stickers to the cartons and/or pallets for internal Census purposes. The application 

of these stickers neither signifies nor implies, in any way, the acceptance of the job by the Government. The affixed 

stickers do apply to the acceptance of the materials on the pallet. Pallets cannot be shipped until the stickers have 

been applied to the pallets or written permission to ship has been provided by the Government. 

Travel expenses and per diem to be incurred by the Government for Quality Control Monitoring of each print order 

will be a factor in determining award (see “SECTION 3. – DETERMINATION OF AWARD”). 
American Community Survey Questionnaires and Booklets Page 8 of 23 

744-S (05/20) 

POSTAWARD CONFERENCE: The total requirements of the job as indicated in these specifications will be 

reviewed by Government representatives with the contractor’s representatives at the U.S. Government Publishing 

Office, Washington, DC, immediately after award. 

PREPRODUCTION CONFERENCE: A preproduction conference may be held at the U.S. Government

Publishing Office or via telephone, within six (6) workdays after award. The purpose of the conference will be to 

discuss and review all aspects of the contractor’s internal and external operations required to complete this contract. 

The contractor will conduct this preproduction conference during which the previously approved Production Plan 

will be discussed and the previously approved Quality Plan will be reviewed in depth. (See “PREAWARD 

SURVEY, Production and Quality Systems Plans.” 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through May 31, 2020, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

 
American Community Survey Questionnaires and Booklets Page 9 of 23 

744-S (05/20) 

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required), utilizing 

the GPO barcode coversheet program application, is the most efficient method of invoicing. Instruction for using 

this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

 
American Community Survey Questionnaires and Booklets Page 10 of 23 

744-S (05/20) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of self-covered questionnaires and booklets requiring such 

operations as electronic prepress, printing, binding, packing, and distribution. 

TITLE: American Community Survey Questionnaires and Booklets. 

FREQUENCY OF ORDERS: Up to approximately 50 orders per year. 

NOTE: Questionnaires and booklets will be ordered on separate print orders. 

QUANTITY, NUMBER OF PAGES, AND TRIM SIZES: 

 Approx. Quantity Approx. No. of Pages 

 Item Per Order Per Order Trim Size 

Questionnaires 1,500 to 4,000,000 8 to 48 8-1/2 x 11” 

Booklets 1,800 to 225,000 36 5-1/2 x 8-1/2 

No shortages will be allowed, and no overs will be accepted. The contractor is cautioned that they will be required 

to make up any shortages at no additional costs to the Government. Contractor is responsible for excess processing 

costs incurred for furnishing brochures and letters that do not meet specifications. 

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows – 

Platform: Microsoft Windows 7 or Higher. 

 Media: CD/DVD-ROM, FTP 

 Software: Questionnaires: One Form Designer Plus by Amgraf, Inc. 7.0.4 written to current or near 

current versions, Adobe Creative Suite 2017, Microsoft Publisher 2016, and Microsoft Word 

2016. 

 Booklets: One Form Designer Plus by Amgraf, Inc. 7.0.4.6 written to current or near current 

versions, Adobe Creative Suite 2017, Microsoft Publisher 2016, and Microsoft Word 2016. 

 NOTE: All platform system and software upgrades (for specified applications) which may 

occur during the term of the contract must be supported by the contractor. The contractor must 

provide the upgrades within one (1) month of notification by the Government. 

 Fonts: All screen and printer fonts will be furnished or imbedded, as applicable. For PDF Files, some 

orders will require contractor to embed fonts. 

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately 

after completion of the contract. 

Additional Information supplied 

Files will be furnished in native application and/or PDF Format. 

A visual of the furnished electronic files will be provided. 

GPO Form 952 (Desktop Publishing - Disk Information) will be furnished 

Samples furnished are to be used as a guide only. 

Exhibit A - Stitching Location Diagram. 

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on finished product. 
American Community Survey Questionnaires and Booklets Page 11 of 23 

744-S (05/20) 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

contact person noted on the GPO’s 952 Form and to the GPO. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

Files must be output on high-resolution image processors at a minimum of 2400 dpi and a 150-line screen. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. Prior to making revisions, the contractor shall copy the furnished 

files and make all changes to the copy. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. NOTE: 

Government will accept PDF files as digital deliverables when furnished by the Government. 

PROOFS: Proofs will be required on all print orders. 

One (1) or two (2) sets (as ordered) of digital color content proofs. Proofs must be created using the same Raster 

Image Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper 

position (not pasted up), imaged face and back, trimmed, and folded to the finished size of the product, as applicable. 

Direct to plate must be used to produce the final product with a minimum resolution of 2400 x 2400 dpi. 

One (1) “Press Quality” PDF soft proof (for content only) using the same Raster Image Processor (RIP) that will 

be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color 

breaks. Proof will not be used for color match. 

Census reserves the right to make changes to all proofs. The Government may require one (1) or more sets of 

revised proofs before rendering an “O.K. to Print.” 

If any contractor’s errors are serious enough in the opinion of GPO to require revised proofs, the revised proofs are 

to be provided at no additional expense to the Government. No extra time can be allowed for this reproofing 

operation; such operations must be accomplished within the original production schedule allotted in the 

specifications. 

The contractor must not print prior to receipt of an “O.K. to Print.” 

PRIOR TO PRODUCTION SAMPLES (Questionnaires only): After receipt of “O.K. to Print” on proofs but 

prior to the commencement of production of the contract production quantity, the contractor shall submit samples 

for the type of questionnaire ordered. The sample requirement for this contract is 200, 500 or 1,000 printed samples 

(as indicated on print order.) The containers(s) and accompanying documentation for each delivery address shall 

be marked “PRIORS – URGENT and shall include the GPO jacket, purchase order, and program numbers. 

Samples will be tested for conformance of material(s). Samples will be tested for usage on the specified equipment 

and/or for construction. 
American Community Survey Questionnaires and Booklets Page 12 of 23 

744-S (05/20) 

The contractor shall deliver samples as follows: 

 Submit 50 samples to: U.S. Census Bureau, Remote Delivery Facility (RDF), Attn: Linda Vaughn, Room 

3K420D, Gate 9, 4600 Silver Hill Road, Suitland, MD 20746. (Telephone: (301) 763-5157) 

 Submit balance of samples to: U.S. Census Bureau, Attn: Quality Assurance Processing Section (QAPS), 

Building 61D, 1621 Dutch Lane, Jeffersonville, IN 47130. (Telephone: (812) 218-2018) 

NOTE: All Prior to Production samples must deliver via traceable means. Approval/disapproval of samples will 

come from the Suitland, MD address. 

The samples must be submitted in accordance with the specified schedule. (See “SCHEDULE,”) 

The Government will approve, conditionally approve, or disapprove the samples. Approval or conditional approval 

shall not relieve the contractor from complying with the specifications and all other terms and conditions of the 

contract. A conditional approval shall state any further action required by the contractor. A notice of disapproval 

shall state the reasons therefor. 

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to 

submit additional samples for inspection and test, in the time and under the terms and conditions specified in the 

notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost 

to the Government and with no extension in the shipping schedule. The Government will require the time specified 

above to inspect and test any additional samples required. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to make delivery within the meaning of the default clause in which event this contract shall be subject to 

termination for default, provided however, that the failure of the Government to terminate the contract for default 

in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance 

with the shipping schedule. 

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time 

specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract 

Clause 12, “Notice of Compliance with Schedules,” of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 1-18)). 

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will 

not be returned to the contractor. 

All samples shall be manufactured at the facilities and on the equipment in which the contract production quantities 

are to be manufactured. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – 

https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_12.pdf?sfvrsn=2 

All paper used in each copy must be of a uniform shade. 

Questionnaires – White Opacified Offset Book, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code 

A80. 

Booklets – White Offset Book, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60. 
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744-S (05/20) 

PRINTING: 

Questionnaires – Print head-to-head in black ink plus one or two additional ink colors. Printing consists of type 

and line matter and flat tones (150-line 10%, 20%, 30%, 40%, and 50% tone). Match Pantone number as indicated 

on the print order. 

Image an iCADE barcode on each page of the questionnaires (see below for more information on the iCADE 

barcodes). 

NOTE: The questionnaires MUST be produced using Offset Lithographic process. If questionnaires are produced 

on a web press, it must be a heat-set, or equivalent, web press. 

Booklets – Print head-to-head in black ink or a single ink color other than black. Printing consists of type and line 

matter. Match Pantone number as indicated on the print order. 

Target Ink Dot Area (for all colors except yellow): The target nominal will be set at the press sheet inspection. For 

Pantone Matching System T density, contractor to run color density to match Pantone color, and filter nominal 

value for Questionnaires shall be set by measurements of the specified standard (O.K. Press Sheet). Screen dot area 

should measure a density reading of 23 (plus or minus 3). A density reading of 20 to 26 is acceptable. 

Target Ink Dot Area (for yellow): The target nominal will be set at the press sheet inspection. For Pantone Matching 

System T density, contractor to run color to density to match Pantone color, and filter nominal value for 

Questionnaires shall be set by measurements of the specified standard (O.K. Press Sheet). Screen dot area should 

measure a density reading of 24 (plus or minus 3). A density reading of 21 to 27 is acceptable. 

INTEGRATED COMPUTER ASSISTED DATA ENTRY (iCADE) BARCODES: The iCADE is an imaging 

and data capture system developed by the Census Bureau. The iCADE system uses scanners to create digital images 

of respondent forms and applies form recognition technology to identify form pages for data capture by utilizing 

barcodes printed on each page. Once the form pages are identified by the system, they are matched to the 

appropriate data capture template, and then the responses are captured by a combination of Optical Mark 

Recognition (OMR), Optical Character Recognition (OCR), and Key From Image (KFI) along with the associated 

QA and analyst review phases that ensure data quality. 

The contractor will be required to print the iCADE barcode on each page of the questionnaires (both sides) in black. 

The barcode is to be located on the bottom left-side of each page. 

Note: Contractor must maintain no less than 3/16” of space between the bottom of the barcode and the foot trim. 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s 

plant for establishing specified standards for use during the actual press run. Upon approval of the sheets, contractor 

is charged with maintaining those standards throughout the press run (within QATAP tolerances when applicable) 

and with discarding all makeready sheets that preceded approval. When a press sheet inspection is required, it will 

be specified on the individual print order. See GPO Publication 315.3 (Guidelines for Contractors Holding Press 

Sheet Inspections) issued January 2015. NOTE: A press sheet inspection is for the purpose of setting specific 

standards that are to be maintained throughout the entire run. It does not constitute a prior approval of the entire 

run. 

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the 

press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas consisting of 

1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; slur targets; two-color 

overprint ink trapping targets and gray balance patches for process color (if applicable). These areas must be 

repeated across the entire press sheet. 
American Community Survey Questionnaires and Booklets Page 14 of 23 

744-S (05/20) 

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009; contractor must provide a densitometer and a 

viewing booth under controlled conditions with 5000 degrees Kelvin overhead luminaries with neutral gray 

surroundings must be provided 

MARGINS: Margins and bleeds will be as indicated on the print order or furnished electronic files. 

BINDING: See Exhibit A for stitching location diagram. 

Questionnaires – Saddle-wire stitch in two places and trim three sides to 8-1/2 x 11”. Each product must contain 

complete 4-page signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right 

side of stitches will not be allowed. The top stitch must be located 1-3/4” from the top edge of the questionnaire. 

The bottom stitch must be 8” from the top edge of the questionnaire. Stitches must be centered. 

After saddle-stitching, some questionnaires, re-fold to 8-1/2 x 5-1/2”, with title page facing out. 

All folded questionnaires must lie flat after folding for use on inkjet printers. 

Booklets – Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of stitches will 

not be allowed. 

STITCH ALIGNMENT: For questionnaires and booklets requiring saddle-stitching – 

Spine – Saddle-stitch on the fold. The alignment of the stitches in the direction of the spine shall be such that both 

bends of the stitch fall within the fold of the spine as viewed from the outside of the form (see Exhibit A, “Skewness, 

Top Views”). This requirement does not imply that the point of emergence through the innermost sheet of the 

signature must lie within the fold of the spine as viewed from the inside of the form (see Exhibit A, “Location, End 

Views”). All stitches shall be crimped tightly enough so that the stitch may not be pulled away from the spine, but 

not so tightly as to break the surface of the spine. 

Inside of Form – The gap between the ends of stitch legs shall not exceed 1/16”, and the overlap shall not exceed 

1/32”. All stitches shall be crimped tightly enough so that no movement of the pages relative to each other is 

allowed. The ends of the stitches shall be tight against the paper. All stitches shall not be crimped so tightly as to 

break the surface of the paper. However, the ends of the stitches may penetrate the first sheet of paper. Inside 

sheets must be stitched no more than 1/16” from the fold. 

BINDING INSPECTION: Binding operations (trimming, stitching, and folding) may be inspected and approved 

at the contractor’s plant for quality conformance and for the purpose of establishing specific standards that are to 

be maintained throughout the entire run. Upon approval, the contractor is charged with maintaining those standards 

throughout the binding process (within QATAP tolerances, unless otherwise indicated). The contractor is also 

charged with discarding all products that preceded approval. When a binding inspection is required, it will be 

specified on the individual print order. NOTE: A binding inspection does not constitute a prior approval of the 

entire run. The contractor must not stitch or fold prior to receipt of an “O.K. to Stitch” or “O.K. to Fold.” 

PACKING: Pack and identify the questionnaires and booklets separately, in suitable quantities, in shipping 

containers not to exceed 45 pounds when fully packed. For the questionnaires, pack chipboard on top. 

NOTE: Pack in containers constructed with a minimum bursting strength of 275 pounds per square inch. Label 

must be securely fastened to the container. 

Do NOT place rubber bands or shrink-wrap around the questionnaires or booklets. 

Containers must be packed in such a way as to prevent crushing while in transit. The Government will NOT accept 

crushed containers. Crushed containers will be returned to the contractor for replacement, at the contractor’s 

expense. 
American Community Survey Questionnaires and Booklets Page 15 of 23 

744-S (05/20) 

PALLETS/PALLETIZING: All orders shall be shipped on pallets. 

Wood pallets are required with un-notched solid stringers allowing entry only from the ends. Pallets shall not have 

deck boards that overhang from outside edge of stringer. Plastic or pressboard pallets are not acceptable. Pallets 

must measure 48” x 42” (stringer measurement shall be the 48” dimension). Full two-sided entry on the 42” width 

dimension required. The entire pallet shall be shrink-wrapped (including top and bottom). Maximum height 

allowance (including pallet) must not exceed 48”. 

Containers must be fastened securely to the pallet in a manner that will prevent lateral movement but will permit 

removal without damage to the containers. Containers shall be of the appropriate dimensions so as to be stacked 

on the pallets so that the length of each container runs in the opposite direction to the row of containers 

beneath/above (i.e., interlocking 90-degree palletizing scheme) with container labels facing out. Container 

dimensions shall allow for this interlocking 90-degree palletizing scheme. The interlocking 90-degree palletizing 

scheme must ensure that all rows on all pallets are of the same dimensions. Pallets with overhanging containers or 

rows will not be accepted. DO NOT MIX ITEMS ON PALLETS. 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

For orders requiring more than one container, each container must be labeled to indicate what box of how many. 

(Example: 1 of 3, 2 of 3, and 3 of 3). 

Container shipping labels must indicate correct and complete Form Number and Edition Date as indicated on 

finished product within each container. 

Each container label must be numbered in numerical sequence of production and of each other. 

CAUTION: Noncompliance with the labeling and marking specifications may be cause for the Government to 

reject the shipment at destination and return it to the contractor at the contractor’s expense. After giving notice of 

the deficiency and affording the contractor an opportunity and reasonable time to correct, the Government may, at 

its option, re-label and/or re-mark in accordance with these specifications and charge all costs to the contractor. 

(See GPO Publications 310.2, as revised 1-18, Supplemental Specification, Labeling and Marking Specifications, 

Section 11.) 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that copies were selected as directed 

using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random copies 

constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent in accordance with the distribution list to the address receiving the largest 

consignment. 
American Community Survey Questionnaires and Booklets Page 16 of 23 

744-S (05/20) 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide 

the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will 

be required to certify that copies were selected as directed using GPO Form 917-Certificate of Selection of Random 

Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the contractor’s bid and their 

cost will not be a consideration for award. A copy of the Print Order must be included with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket, and Print Order numbers must be furnished with billing as evidence of mailing. 

CENSUS QUALITY ASSURANCE RANDOM COPIES: After approval is received on the press sheet 

inspection and starting with the first day of printing, the contractor shall, during each day, randomly select one (1) 

sample, every 5,000 copies, of each type of press sheet produced that day. Each sample shall have: 1) the date and 

time, stamped by machine, when the sample is pulled, 2) the shift noted on the sample, and, 3) the press number 

noted on the sample. 

The contractor shall develop a method for selecting the press sheet samples that is acceptable to the Government. 

For example, if the items are printed roll-to-roll, the samples may be selected from the tail of each output roll. 

If binding is performed as a separate operation, one (1) random sample, every 3,000 copies, per day from each 

operation shall be selected. 

If the operations are combined into one continuous operation, one (1) random sample every 3,000 copies per day 

from each operation shall be selected. Each sample shall have: 1) the date and time, stamped by machine, when the 

sample is pulled; 2) the shift noted on the sample; and, 3) the press number noted on the sample. The on-site 

Government representatives will inspect the Census Quality Assurance Random Copies indicated above. After 

inspection, the contractor shall ship these samples (marked “QUALITY SAMPLES”) overnight to the: U.S. Census 

Bureau, Attn: Quality Assurance Processing Section (QAPS), 1621 Dutch Lane, Receiving 60F, Jeffersonville, IN 

47130. (Telephone: (812) 218-2018)

DISTRIBUTION: The contractor shall not ship prior to receipt of an “O.K. to Ship.” The “O.K. to Ship” 

will be coordinated through the On-Site Government Representatives. 

Deliver f.o.b. destination to one (1) address in Jeffersonville, IN, and one (1) address in Suitland, MD, as follows: 

 Approximately 50 copies deliver to: U.S. Census Bureau, Remote Delivery Facility (RDF), Attn: Linda 

Vaughn, Room 3K420D, Gate 9, 4600 Silver Hill Road, Suitland, MD 20746. NOTE: Gate closes at 4:00 

p.m. (local time). (Telephone: (301) 763-5157) 

Deliveries to the Suitland, MD, address must be made from Suitland Road, through Gate 9, between the 

hours of 8:00 a.m. and 4:00 p.m. (Washington, DC, time), Monday through Friday, excluding Government 

holidays. 

 Balance of each order delivers to: National Processing Center: U.S. Census Bureau, Attn: ACS Stock, U.S. 

Census Bureau, 1621 Dutch Lane, Receiving 60F, Jeffersonville, IN 47130. Attn: Quality Assurance 

Processing Section (QAPS). (Telephone: (812) 218-2018) 
American Community Survey Questionnaires and Booklets Page 17 of 23 

744-S (05/20) 

Deliveries to the Jeffersonville, IN, address must be made between the hours of 8:30 a.m. and 3:00 p.m. 

(local time), Monday through Friday, excluding Government holidays. Contractor must provide 24-hour 

advance notice for all deliveries. Platform height is 48”. 

Complete addresses and quantities will be furnished with each print order. 

Verification of the number of copies that are guaranteed for on-time delivery must be communicated by email to 

NPCInventoryControlandShipping@Census.gov. The subject line of each email message must contain the words

“Shipping Activity Report for Program 744-S, Print Order #” (as applicable). The message text must include: 

(1) The title 

(2) The required delivery date 

(3) The number of copies guaranteed for on-time delivery. 

For print orders requiring delivery of multiple items, the title of each item shall be listed on a single separate line 

of the email text. For print orders requiring more than one scheduled delivery date (delivery of partial quantities), a 

separate email message must be provided in advance of each individual delivery date. 

All shipments must be made by traceable means with inside delivery to room number(s) specified. A signed receipt 

is required. 

Upon completion of each order, all furnished material (including electronic media) and digital deliverables must be 

returned, via traceable means, to: U.S. Census Bureau, Publications Receiving, Gate 9, FOB #4 Warehouse, 4401 

Suitland Road, Suitland, MD 20746. (Telephone: (301) 763-4447) 

 The furnished material must be clearly labeled “Government Furnished Material” and must include Jacket 

and Print Order numbers. 

 The digital deliverables must be clearly labeled “Digital Deliverables” and must include the Jacket and 

Print Order numbers. 

All expenses incidental to picking up and returning materials (if applicable), submitting proofs and prior to 

production samples, and furnishing samples must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

All Government furnished material and one set of proofs must be picked up from and delivered to: U.S. Census 

Bureau, Remote Delivery Facility (RDF), Gate 9, Attn: Linda Vaughn, Room 3K420D, 4600 Silver Hill Road, 

Suitland, MD 20746. (Telephone: (301) 763-5157) 

When ordered, the second set of proofs must be delivered to: U.S. Census Bureau, Attn: Quality Assurance 

Processing Section (QAPS), 1621 Dutch Lane, Receiving 60F, Jeffersonville, IN 47130. (Telephone: (812) 218-

2018) 

All proofs must deliver via traceable means. Approval/disapproval of proofs will come from the Suitland, MD 

address. When applicable, all furnished electronic media must be returned with proofs. 

No definite schedule for pickup of material/placement of orders can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 
American Community Survey Questionnaires and Booklets Page 18 of 23 

744-S (05/20) 

Production Schedule – 

Quantities up to and including 1,999,999 copies: 

 Contractor must complete production and distribution within 18 workdays. 

 Proofs will be withheld no more than five (5) workdays from their receipt at the U.S. Census Bureau until 

they are made available for pickup. (NOTE: The first workday after receipt of proofs at the U.S. Census 

Bureau is day one of the hold time.) 

 All proof and transit time is included in the 18-workday schedule. 

 If a press sheet and/or bindery inspection are required, an additional three (3) workdays will be added to 

the schedule. 

 If prior to production samples and a press sheet and/or bindery inspection is required, an additional seven 

(7) workdays will be added to the schedule. The Government will approve, conditionally approve, or 

disapprove the prior to production samples within four (4) workdays of receipt thereof. 

Quantities over 1,999,999 copies: 

 Contractor must complete production and distribution within 23 workdays. 

 Proofs will be withheld no more than five (5) workdays from their receipt at the U.S. Census Bureau until 

they are made available for pickup. (NOTE: The first workday after receipt of proofs at the U.S. Census 

Bureau is day one of the hold time.) 

 All proof and transit time is included in the 23-workday schedule. 

 If a press sheet and/or bindery inspection are required, an additional three (3) workdays will be added to 

the schedule. 

 If prior to production samples and a press sheet and/or bindery inspection is required, an additional seven 

(7) workdays will be added to the schedule. The Government will approve, conditionally approve, or 

disapprove the prior to production samples within four (4) workdays of receipt thereof. 

The contractor must notify the GPO of the date and time the Press Sheet Inspection and/or Binding Inspection can 

be performed. In order for proper arrangements to be made, notification must be given at least 3 workdays prior to 

the inspection. Notify the U.S. Government Publishing Office, Quality Control for Published Products, 

Washington, DC 20401 at (202) 512-1162 or (202) 512-0542. Telephone calls will only be accepted between the 

hours of 8:00 a.m. and 2:00 p.m., prevailing Eastern Time, Monday through Friday. See contract clauses, paragraph 

14(e) (1), Inspections and Tests in GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev 

1-18)). When supplies are not ready at the time specified by the contractor for inspection, the Contracting Officer 

may charge to the contractor the additional cost of the inspection 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination MUST 

be delivered to the destination(s) specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
American Community Survey Questionnaires and Booklets Page 19 of 23 

744-S (05/20) 

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov via telephone at (202) 512-0520, or via facsimile at (202) 

512-1364. Personnel receiving the email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 

 
American Community Survey Questionnaires and Booklets Page 20 of 23 

744-S (05/20) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

Travel expenses and per diem to be incurred by the Government for press sheet inspections, binding inspections, 

and Quality Control Monitoring (See “ON-SITE GOVERNMENT REPRESENTATIVES”) will be a factor in 

determining award. This will be based on the following: 

 Sending two (2) Government representatives from the Washington, DC, area for the press sheet and binding 

inspections on approximately 75% of all orders issued, lasting approximately one (1) workday each. 

 Sending six (6) On-Site Government Representatives from the Jeffersonville, IN, area for Quality Control 

Monitoring on all orders for approximately 15 workdays per print order. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES”. 

I. (a) 888 

 (b) 96 

 (1) (2) 

II. (a) 18 36 

 (b) 3 15 

 (c) 1 10 

 (1) (2) 

III. (a) 392 138,668 

 (b) 48 3,236 

 (c) 144 16,332 

IV. (a) 69,334 

 (b) 8,166 
American Community Survey Questionnaires and Booklets Page 21 of 23 

744-S (05/20) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 and 1,000 will be prorated at the per-100 and 1,000 rate. 

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text. 

A charge will be allowed for each page of product, whether printed or blank. For questionnaires printing in three 

colors, a charge under “Each Additional Color” will be allowed only for pages actually printed with the third color. 

I. PROOFS:

 (a) Digital Color Content Proofs ...................................................... per trim/page-size unit ...... $____________ 

 (b) Inkjet Proofs ............................................................................... per trim/page-size unit ...... $____________ 

II. PRIOR TO PRODUCTION SAMPLES (Questionnaires Only): 

 Makeready Running Per 

 and/or Setup 100 Copies 

(1) (2) 

 (a) 200 prior to production samples ....................................... per copy ...... $___________ $___________ 

(b) 500 prior to production samples... ................................... per copy ...... $___________ $___________ 

 (c) 1,000 prior to production samples... ................................. per copy ...... $___________ $___________ 

______________ 

(Initials)
American Community Survey Questionnaires and Booklets Page 22 of 23 

744-S (05/20) 

III. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary for the printing, binding, packing, and distribution of the product 

listed in accordance with these specifications. 

 Makeready Running Per 

 and/or Setup 1,000 Copies 

(1) (2) 

(a) Questionnaires (8-1/2 x 11”): 

 Printing in two ink colors, including 

 imaging iCADE barcode on each page 

 and binding ....................................................................... per page ...... $___________ $___________

(b) Each Additional Color: Printing Questionnaires 

 in a third color in addition to the two colors 

 charged for under line items II.(a) and (b)........ per color/per page ...... $___________ $___________ 

(c) Booklets (5-1/2 x 8-1/2”): Printing in a single ink color, 

 including binding .............................................................. per page ...... $___________ $___________ 

IV. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered. 

Computation of the net number of leaves will be based on the following: 

Text - Each page-size leaf. 

Per 1,000 leaves 

(a) Questionnaires (8-1/2 x 11”): White Opacified Offset Book (50-lb.) ................................... $ ___________ 

(b) Booklets (5-1/2 x 8-1/2”): White Offset Book (50-lb.) ......................................................... $ ___________ 

______________ 

(Initials)
American Community Survey Questionnaires and Booklets Page 23 of 23 

744-S (05/20) 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Signature and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Printed Name) (Telephone Number) 

___________________________________________________________________________________________ 

 (Email) (Fax Number) 

___________________________________________________________________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials) 

___________________________________________________________________________________________ 

 
EXHIBIT A 

STITCHING LOCATION DIAGRAM