I. COMPLETE PRODUCT:

(a) 8-1/2 x 11"

(1) Makeready...........................per page............ 96 $ 32.96 $ 3,164.16 $ 1.00 $ 96.00 NC NC $ 0.50 $ 48.00 NC NC $ 0.75 $ 72.00

(2) Running, per page.............per 100 copies...... 1440 $ 9.83 $ 14,155.20 $ 5.00 $ 7,200.00 $2.50 $ 3,600.00 $ 2.83 $ 4,075.20 $4.50 $ 6,480.00 $ 3.71 $ 5,338.80

II. ADDITIONAL OPERATIONS:

(a)

(1) Drilling, up to 5 holes ............per 100 leaves... 50 $ 25.14 $ 1,257.00 $ 2.00 $ 100.00 $1.00 $ 50.00 $ 2.50 $ 125.00 $0.50 $ 25.00 $ 1.50 $ 75.00

(2) Shrink-film wrapping .............per package...... 500 $ 15.09 $ 7,545.00 $ 1.00 $ 500.00 $0.25 $ 125.00 $ 1.30 $ 650.00 $0.50 $ 250.00 $ 0.76 $ 381.25

III. ADDITIONAL DELIVERY CHARGE:

(a) Cost per 100 CWT................over 250 lbs. 7 $ 49.68 $ 347.76 $ 100.00 $ 700.00 $400.00 $ 2,800.00 $ 74.65 $ 522.55 $25.00 $ 175.00 $ 62.33 $ 436.33

TOTAL OFFER : $ 26,469.12 $ 8,596.00 $ 6,575.00 $ 5,420.75 $ 6,930.00 $ 6,303.38

DISCOUNT : 0.0% $ - 2.0% $ 171.92 1% $ 65.75 0.0% $ - 0% $ - 0.0% $ -

NET OFFER : $ 26,469.12 $ 8,424.08 $ 6,509.25 $ 5,420.75 $ 6,930.00 $ 6,303.38

Texas Digital Copy & Print 

San Antonio, TX

UNIT 

PRICE COST

3rd Coast Imaging Inc. 

Chicago, IL

UNIT 

PRICE

Prepared by KD

Reviewed by FM

Program 5502-S Contract Period: January 1, 2020 through December 31, 2020 plus four option years

TITLE: Short-Run Printing/Duplicating/Copying

ITEM DESCRIPTION BASIS OF 

AWARD

COST

Tri-State Graphics II 

Dothan, AL

UNIT 

PRICE COST

Power Imaging Inc. 

Denver, CO

UNIT 

PRICE COST COST UNIT PRICE COST

Bell Litho, Inc. 

Elk Grove Village, IL GPO Estimate

UNIT 

PRICE

AWARDED
I. COMPLETE PRODUCT:

 (a) Per one-color certificate ...per order

 (1) Makeready and/or Setup.............. 28 58.70 $1,643.60 53.70 $1,503.60

(2) Running per 100 copies................ 3866 4.70 $18,170.20 4.25 $16,430.50

TOTAL OFFER : $19,813.80 $17,934.10

DISCOUNT : 0.00% $0.00 0.00% $0.00

NET OFFER : $19,813.80 $17,934.10

PROGRAM NO. 3501-S CONTRACT TERM Nov. 1, 2019 Through Oct. 31, 2020 plus four option years

UNIT 

PRICE UNIT PRICE COST COST

TITLE: Certificate Overprinting 

DESCRIPTION

BASIS 

OF 

AWARD

Shamrock Raisdletter & 

Prtg Previous contractor ITEM

Shamrock Raisdletter & Prtg 

ST. Louis, MO

Prepared by: KD

Reviewed by: FM
Program 3501-S Page 1 of 20 

Specifications by fm 

Reviewed by cm 

U.S. GOVERNMENT PUBLISHING OFFICE 

200 N. LaSalle St., Suite 810 

Chicago, IL 60601-1055 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of

Certificate Overprinting 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of the Army 

Army Headquarters Services, Army Publishing Directorate 

Fort Belvoir, VA 

Single Award 

BID OPENING: Bids shall be publicly opened at 2 p.m. prevailing Chicago, IL time on 

October 3, 2019

BID SUBMISSION: Send bids to U.S. Government Publishing Office, 200 N. LaSalle St., Suite 810, Chicago, 

IL 60601, or fax bids to 312-886-2057. 

CONTRACT TERM: The term of this contract is for the period beginning November 1, 2019 and ending 

October 31, 2020, plus up to 4 optional 12-month extension period(s) that may be added in accordance with the 

“Option to Extend the Contract Term” clause in this contract. 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within a 75-mile radius of St. Louis, MO city limits. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which 

will on its face demonstrate ability to meet the schedule requirements. The determination by the Government of 

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance 

with these schedule requirements. 

Note: Minor changes from the previous solicitation are scattered throughout. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

INFORMATION: For questions about these specifications contact Felicia McGurren at 312-353-3916 x3 or 

fmcgurren@gpo.gov. Questions about these specifications should be forwarded at least 5 workdays before the 

Bid Deadline, in order to be addressed prior to bid submission.
Certificate Overprinting Page 2 of 20 

3501-S 

Previous abstract information is available on the GPO website at: 

https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing or email fmcgurren@gpo.gov. 

Fax requests for new award information (available approximately 2 weeks after bid opening) to GPO 

Chicago Front Desk at 312-886-2057. 
Certificate Overprinting Page 3 of 20 

3501-S 

SECTION l.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01/18) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised August 2002). 

Contract Terms, Forms and Standards information for contractors can be found on the GPO website at 

http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors. The GPO Contract Terms publications 

noted above can be downloaded at https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/contractterms2018.pdf and http://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf. 

DOING BUSINESS WITH GPO: Contractors wishing to do business with the GPO are referred to the GPO 

web site http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors, where one can register as a 

GPO contractor using the ‘GPO Contractor Connection’ link in accordance with the furnished instructions on 

this page. 

NOTE: Prospective and existing GPO contractors are to note that as of January 1, 2008, all contractors seeking to 

do business with GPO must first complete and thereafter maintain the accuracy of their GPO Contractor 

Connection registration with the following mandatory taxpayer information boxes: “EIN/TIN #” Employer 

Identification Number of Taxpayer Identification Number): “Subject to Backup Withholding” (See IRS Form W-9, 

available for download at http://www.irs.gov/pub/irs-pdf/fw9.pdf.) GPO will withhold payment of invoices for 

work completed by any contractor who fails to provide this tax data in GPO Contractor Connection. Such 

invoices will be declared ineligible for payment until all requirements for payment, including providing this tax 

data in GPO Contractor Connection, have been satisfied. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing Attributes – Level III. 

 (b) Finishing Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute: Specified Standard 

P-7. Type Quality and Uniformity: Camera Copy, Average Type Dimension 

P-9. Solid and Screen Tint Color Match: Pantone Matching System 

SUBCONTRACTING: Subcontracting will not be permitted. Bidders who must subcontract these operations 

will be declared not responsible. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior 

to the award of a contract. As part of the financial determination, the contractor in line for award may be required 

to provide one or more of the following financial documents: 
Certificate Overprinting Page 4 of 20 

3501-S 

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed 5 years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. See 

also “Economic Price Adjustment” for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from November 1, 2019 to October 31, 2020, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending (August 1, 

2019), called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment. 
Certificate Overprinting Page 5 of 20 

3501-S 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual “print order” for each job placed with the contractor. Print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government Orders may be issued under the contract from November 1, 2019 through October 31, 2020 plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or 

otherwise furnished to the contractor in conformance with the schedule. 

CLASSIFICATION AND SECURITY REQUIREMENTS: Certificates furnished under these specifications 

are classified as “controlled items/accountable forms”. The contractor shall maintain in operation, an effective 

security system where any of the items covered by these specifications are manufactured and/or stored (awaiting 

distribution) to assure against theft and/or the product ordered falling into unauthorized hands. 

The contractor shall insure that the following steps are taken:

(1) Only contractor's authorized personnel are permitted to work on the materials. 

(2) Release of materials to anyone not authorized by GPO is prohibited. 

(3) All copies of the certificates including all waste and unused certificates must be identified and returned with 

delivery of order. 

(4) All letterpress cuts of signatures must be stored in a locked drawer or cabinet when not in use. 

During the Preaward Survey, the contractor must submit a production plan for fulfilling these requirements. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall 

not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government agency identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 
Certificate Overprinting Page 6 of 20 

3501-S 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 

The Government may issue orders which provide for shipment/delivery to, or performance at, multiple 

destinations. Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government 

all items set forth herein which are called for by print orders issued in accordance with the “Ordering” clause of 

this contract. 

OPTIONS: Whenever an option is indicated in the specifications, it is the Government’s option, not the 

contractor’s, unless it is specifically stated otherwise. 

PAYMENT: Submit invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Agency Invoice Courtesy Copy: Contractor is required to furnish a copy of the invoice voucher for each GPO 

Form 2511 Print Order, including full shipping and postage details, to all of the agency points of contact below, 

and cc to fmcgurren@gpo.gov, in addition to submitting the invoice voucher to the GPO FMCE fax number. 

Teri “Dawn” Wood 

Printing Management Specialist 

Print Management Division 

Army Publishing Directorate 

Army Headquarters Services 

9301 Chapek Rd., Bldg. 1458, 1NE4313 

Fort Belvoir, VA 22060-5447 

teri.d.wood.civ@mail.mil

PH: 703-545-6641 

 

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program and print order numbers, total quantity shipped and/or delivered, number of 

cartons and quantity per carton; date delivery made; and signature of the Government agent accepting delivery. 

Original copy of these receipts or other acceptable proof must accompany the contractor’s voucher for payment. 

CONTRACTOR’S INVOICE FOR PAYMENT MUST BE ITEMIZED IN ACCORDANCE WITH THE 

SCHEDULE OF PRICES. FAILURE TO ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF 

PRICES MAY RESULT IN DELAYED PAYMENT. 
Certificate Overprinting Page 7 of 20 

3501-S 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the pickup, letterpress overprinting, packing and delivery of preprinted 

certificates. 

TITLE: Certificate Overprinting. 

Although this is an option year contract, all the estimates, averages, etc. are based upon one year’s production. 

FREQUENCY OF ORDERS: Approximately 28 orders per year. It is anticipated that multiple orders will 

frequently be placed at the same time. The maximum number of orders placed per day will be 10, but more 

common will be 1 to 4 orders placed on the same day. When more than one order is placed on the same day, no 

single order will require more than 10,000 copies to be overprinted. 

QUANTITIES: Approximately 200 to 50,000 certificates per order. It is anticipated that 25% of the orders will 

be for 200 to 1,000 certificates, 50% of the orders will be for 1,001 to 10,000 certificates, and 25% of the orders 

will be for 10,001 to 50,000 certificates. An occasional order may exceed approximately 50,000 certificates up to 

100,000 certificates. 

GOVERNMENT TO FURNISH: 

Certificates for Overprinting: Pre-printed certificates will be available at the MDD Warehouse in St. Louis for 

pick-up by the contractor, at contractor’s expense. 

Furnished pre-printed certificates will range in size from 10 x 8 inches to 11 x 14 inches, and will be on paper 

stock 80-lb. Smooth Cream Paper (JCP Code L21). Some certificates will have been foil stamped. Certificates 

will be furnished packed in containers, some of which will have inner shrink film wrapped packages of 100. 

When sixteen or more shipping containers are furnished at the same time, containers will be stacked on pallets. 

Type high engravings of required signatures and titles will be furnished. Contractor must hold reproducibles for 

reuse during the timeframe of the contract. Reproducibles shall be returned to the Agency upon the expiration date 

of the contract, or sooner if requested. 

Print Order (GPO Form 2511): Print orders will be provided via email or included with the shipped certificates 

package. At the Government’s option, print orders may be furnished as a hard copy, a faxed copy, or uploaded to 

contractor’s FTP site. Contractor must be able to accept via email. 

The agency furnished APD Form 128 Label must be applied to all carton materials delivering to the MDD 

Warehouse at the close of each order. See “Attachment B”. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or 

film, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish,” necessary to produce the product(s) in accordance with these specifications. 

The timeline for these orders is sensitive. It is anticipated that if the contractor is not using their own vehicle for 

pickup and delivery, that overnight shipping will be necessary in order to meet the schedule. Use of 2-day, ground 

shipping or similar, may jeopardize the schedule. Contractor’s production plan presented during the Preaward 

Survey for shipping using subcontracted services must fully and reasonably support this option. 
Certificate Overprinting Page 8 of 20 

3501-S 

Contractor is responsible for timely pickup and delivery of all orders from and to the MMD Warehouse in St. 

Louis, MO. If not using a contractor-owned vehicle, the contractor must furnish all shipping label materials and 

any related items and/or instructions in a timely manner to the agency during the life of the contract. 

EXAMINATION OF FURNISHED MATERIAL: Contractor must immediately upon receipt perform an 

examination of all furnished materials, and notify the agency Point of Contact immediately of any issues, damage, 

missing materials or other concerns. Additional charges or extensions in schedule will not be allowed due to 

contractor's failure to thoroughly examine furnished material in a timely manner. 

LETTERPRESS PRINTING: Print certificates one side only in one color – blue or black ink. Approximately 

90% of certificates will be overprinted with one person’s signature and title line, the balance will be overprinted 

with two signatures and two title lines. Approximately 95% of orders print in Pantone 288 blue ink, with the 

remaining orders printing in black. 

PACKING: Shrink film wrap overprinted certificates in packages of 100. At contractor’s option, certificates may 

be repacked in the shipping containers that the certificates were originally packed in when picked up from the 

warehouse, or may be packed in new containers. Shipments received on pallets are to be returned on pallets. 

Packing List: Each shipment shall contain a packing list showing the following data: 

 (1) Name and address of consignor; 

 (2) Name and address of consignee; 

 (3) Requisition, program, print order, and GPO jacket numbers;

 (4) Bill of lading number, if any; 

 (5) Description of the material shipped, including-- 

 (a) Publication number and title, if applicable, and date; 

 (b) Quantity per container and total quantity; 

 (c) Total number of containers; 

 (d) Total number of pallets. 

Each packing list must be sealed in a waterproof envelope, secured to the outside of the container on the upper left 

front of the pallet, and in the case of truckload shipments be placed near the tailgate of the trailer. 

LABELING AND MARKING: 

See “Attachment A”: “MDD PACKING, LABELING, PALLETIZING REQUIREMENTS GUIDE” for full 

pallet and carton instructions. 

See “Attachment B” – APD Form 128 Label must be used for all materials delivering to the MMD Warehouse in 

St. Louis. Fill in as suitable and affix over top of the labels on the original cartons as received from the agency, or 

affix to new cartons. 

DISTRIBUTION: F.O.B. Destination. 

Deliver each order as a single complete shipment. No partial deliveries are permitted. 

Deliver to: 

DOL-W-MDD, 1655 Woodson Road, St. Louis, MO 63114-6128. 

Deliveries must be made on workdays between the hours of 8 a.m. and 2 p.m., local time. 
Certificate Overprinting Page 9 of 20 

3501-S 

GPO “VERIFICATION OF DELIVERY”: Contractor MUST email delivery verification information to 

VerifyChicago@gpo.gov WITHIN 24 HOURS OF DELIVERY. Enter Program and Print Order number in the 

subject line, and in the body of the message indicate the method of shipment and for the F.O.B. Destination (at 

contractor’s expense), enter the date of delivery. If a contract specifies a combination of both methods, include all 

shipping and delivery dates. Failure to provide this information for each print order may result in delayed 

payment of invoices.

SCHEDULE: 

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of 

the individual print order (GPO Form 2511). 

No definite schedule for pickup of material can be predetermined. No additional time will be allowed for multiple 

orders placed at the same time or whose schedules overlap. 

Furnished material (certificates for overprinting) must be picked up from and delivered to the MDD Warehouse, 

at the St. Louis address listed under “DISTRIBUTION”. Contractor is cautioned that no power truck or hand 

truck will be available for pickup or delivery at the loading dock. 

Due to required quick turnaround, contractor is cautioned that timely and reliable transport is necessary. During 

the Preaward survey, contractor will be required to provide a production plan that demonstrates the ability to 

successfully meet this requirement throughout the life of the contract. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

Deliver any order up to 500 certificates in 5 workdays. 

Deliver any order from 501 to 5,000 certificates in 8 workdays.

Deliver any order from 5,001 to 10,000 certificates in 10 workdays. 

Deliver any order from 10,001 to 50,000 certificates in 15 workdays. 

 Four additional workdays will be allowed on each print order, for each additional 50,000 certificates, 

 or portion thereof. 

For example, if a contractor is notified that an order is ready for production on Monday, December 2, 2019, for 

2,000 certificates to be overprinted, contractor must pickup, overprint, package and deliver the order complete to 

the MDD Warehouse on or before December 12, 2019. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

RETURN OF FURNISHED MATERIAL: Upon termination of this contract, or upon request, any furnished 

materials (including letterpress cuts of signatures and titles) remaining in the contractor’s plant must be returned 

to Steve Johnson, Chief, Printing Management Division in Virginia by a means requiring a signed receipt. 

All expenses incidental to the pickup and return of furnished materials must be borne by the contractor. 
Certificate Overprinting Page 10 of 20 

3501-S 

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce 1 year's requirements under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. The following item designations correspond to those listed in the 

“Schedule of Prices”. 

 (1) (2) 

 I. (a) 28 3,866 
Certificate Overprinting Page 11 of 20 

3501-S 

SECTION 4.- SCHEDULE OF PRICES 

Bids offered are F.O.B. Destination. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not 

been offered under the contract. Further, the contractor is not to accept print orders which are outside the scope of 

the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer, 

Chicago GPO. If such orders are placed by the agency, and no Modification is received from the Chicago GPO, 

the contractor is to notify GPO Chicago immediately. Failure to do so may result in nonpayment. 

CONTRACTOR MUST INVOICE IN ACCORDANCE WITH SCHEDULE OF PRICES. FAILURE TO 

ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF PRICES MAY RESULT IN DELAYED 

PAYMENT. 

All billing submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the Per 100 rate. 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications. 

 Makeready Running Per 

 and/or Setup 100 Copies 

 (1) (2) 

(a) Per one-color certificate ................... per order .......... $ _____________ $__ ___________ 

 ____________ 

 (Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 
Certificate Overprinting Page 12 of 20 

3501-S 

My production facilities are located within the Assumed Area of Production _______yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government Furnished Material ................................ __________ 

 a. Number of hours from acceptance of print order to pickup of

 Government Furnished Material .............................................................................. __________ 

b. Number of hours from pickup of Government Furnished Material to 

 delivery at contractor's plant .................................................................................... __________ 

2. Proposed carrier(s) for delivery of completed product ................................ ____________________ 

 a. Number of hours from notification to carrier to pickup of completed product .______________ 

 b. Number of hours from pickup of completed product to delivery at destination ______________ 

 ____________ 

 (Initials) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 
Certificate Overprinting Page 13 of 20 

3501-S 

SHIPMENT(S): Shipments will be made from: City __________________________, State __________

DISCOUNTS: Discounts are offered for payment as follows: _________ Percent, ________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

CONTRACTOR’S NAME AND SIGNATURE: Fill out and return one copy of all pages in “Section 4. - 

Schedule of Prices,” initial or sign each in the space provided. Additionally, see Page 1. 

Contractor ___________________________________________________________________________ 

____________________________________________________________________________________ 

 (Street Address) (City – State – Zip) 

By _________________________________________________________________________________ 

 (Signature and title of person authorized to sign this bid) (Date) 

___________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) 

___________________________________________________________________________________ 

 (Email Address) (Contractor's Code No.)

COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID 

THIS SECTION FOR GPO USE ONLY 

Certified by: _____________ Date: __________ Contracting Officer: __________ Date: _____________ 
Certificate Overprinting Page 14 of 20 

3501-S 

Attachment 

A:
Certificate Overprinting Page 15 of 20 

3501-S 
Certificate Overprinting Page 16 of 20 

3501-S 
Certificate Overprinting Page 17 of 20 

3501-S 
Certificate Overprinting Page 18 of 20 

3501-S 
Certificate Overprinting Page 19 of 20 

3501-S 
Certificate Overprinting Page 20 of 20 

3501-S 

Attachment 

B:
Contractor's Agreement/Acknowledgment

_________________________________________________________________________________

Signature of Person Authorized to Sign (Date)

_________________________________________________________________________________

(Name of Person Authorized to Sign) (Type or Print)

For The PUBLIC PRINTER

BY______________________________________________________________________________

 (Date)

CLINT J. MIXON

Contracting Officer

 GPO Form 913 (R 1-89)

Contract Modification

U S. Government Publishing Office gmr 

Chicago Regional Office

200 North LaSalle Street, Suite 810 

Chicago, IL 60601-1055

TO: The Ink Spot

2355 Hampton Avenue

St. Louis, MO 63139

This Change Order is issued pursuant to Contract Clauses. Contractor’s acknowledgment is requested. An acknowledgment may be 

sent by email to infochicago@gpo.gov.

Contractor code number: 240 44621

Contractor point of contact: Matt Laurkeller

In accordance with the provisions of Program 3501-S, Purchase Order G0168, the Government Publishing Office will 

take the option to extend the contract, for the period beginning November 1, 2022, and ending October 31, 2023.

The contract price of orders during this extended period shall be INCREASED by 16.6 percent (.166) as prescribed by 

the "Economic Price Adjustment" provision in the contract. The adjustment factor should be applied to the balance of 

each invoice for each print order placed during the extended period. This increase is not applicable to any reimbursable 

postage or transportation charges.

Any prior price adjustments will no longer apply to this contract. 

All other specifications remain the same.

Date

10-27-2022

Modification Number

3

Object Class

24.35

Purchase Order Number

G0168

Dated

02/25/2021

Jacket Number

Various

Program

3501-S