Program Term 10-1-2023 to 9-30-2024 (Up to 4 option years)

TITLE: Presentation & Award Folders

(Contr #1 - E4) (Contr #2 - G4) (Contr#3-I4) Previous

Pioneer Prtg. Precision Prtg. Unified Packaging, Inc. Contractors

BASIS OF Lodi, NY Moberly, MO Denver, CO Pioneer Prtg.

ITEM NO DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST UNIT RATECOST UNIT RATECOST

CATEGORY 1: USFS FOLDERS

I. COMPLETE PRODUCT:

 (a) Presentation folders, prtg 1 color...per folder...

 (1) Makeready &/or set up................................... 1 160.00 160.00 405.00 405.00 155.00 155.00 115.00 115.00

 (2) Running per 100 copies................................. 5 130.00 650.00 86.00 430.00 116.00 580.00 86.00 430.00

 (b) Award folders, w/gold foil stamping...per folder...

 (1) Makeready &/or set up................................... 4 180.00 720.00 419.00 1,676.00 95.00 380.00 72.00 288.00

 (2) Running per 100 copies................................. 20 90.00 1,800.00 129.00 2,580.00 78.50 1,570.00 59.00 1,180.00

II. ADDITIONAL OPERATIONS:

 (a) Shrink-wrapping of folders...per wrap............... 40 0.27 10.80 0.32 12.80 0.36 14.40 0.27 10.80

 (b) Addt'l cost to split shipments (when order delivers

to more than 1 destination per order)...per dest..... 2 12.00 24.00 25.00 50.00 8.00 16.00 6.00 12.00

CONTRACTOR TOTALS $3,364.80 $5,153.80 $2,715.40 $2,035.80

DISCOUNT 1.00% $33.65 0.50% $13.58 1.00% $20.36

DISCOUNTED TOTALS $3,331.15 $5,153.80 $2,701.82 $2,015.44

 AWARD 

CATEGORY 2: DLA AWARD FOLDERS Precision Prtg.

I. PRTG., PRODUCTION, DISTRIBUTION:

 1. Prtg DLA award folders

 (a) prtg.one ink color on face side only..per folder

 (1) Makeready &/or set up................................... 15 110.00 1,650.00 252.00 3,780.00 198.00 2,970.00 150.00 2,250.00

 (2) Running per 100 copies................................. 50 14.00 700.00 16.00 800.00 22.00 1,100.00 16.00 800.00

 2. Stamping DLA award folders

 (a) Gold foil stamping on face side only..per folder

 (1) Makeready &/or set up................................... 85 67.00 5,695.00 218.00 18,530.00 120.00 10,200.00 90.00 7,650.00

 (2) Running per 100 copies................................. 450 14.00 6,300.00 23.00 10,350.00 34.50 15,525.00 16.00 7,200.00

II. PAPER: price per 100 flat sheets

 (a) Group A...................................................... 10 28.25 282.50 26.00 260.00 45.00 450.00 26.00 260.00

 (b) Group B........................................................ 305 46.00 14,030.00 39.00 11,895.00 62.00 18,910.00 39.00 11,895.00

 (c) Group C....................................................... 180 51.00 9,180.00 49.00 8,820.00 83.00 14,940.00 48.00 8,640.00

 (d) Commercially-available pocket folder ( Oxford/

Esselte # 57575............per 100 folders.............. 5 94.00 470.00 154.00 770.00 145.00 725.00 94.00 470.00

III. ADDITIONAL OPERATIONS:

 (a) Shrink wrap of folders.....per wrap.................... 125 0.27 33.75 0.32 40.00 0.36 45.00 0.20 25.00

 (b) Creation of magnesium stamping die...per sq inch... 315 1.85 582.75 3.25 1,023.75 7.75 2,441.25 2.40 756.00

 (c) Customer-authorized prepress work to create

and/or re-work furnished prtg media...per hour.... 9 25.00 225.00 105.00 945.00 65.00 585.00 40.00 360.00

IV. ADDITIONAL CHARGE FOR DELIVERIES FOR

CATEGORY 2 (f.o.b. destination)

 (a) Shipments to Alaska Fort Richardson, Alaska 99505..

...............................................per 100 folders....... 30 19.00 570.00 55.73 1,671.90 ____ ____

 (b) Shipments to Arizona Davis Monthan Air Force Base,

Arizona 85707...........................per 100 folders...... 30 15.00 450.00 12.00 360.00 ____ ____

 ( c) Shipments to California Naval Base Ventura County,

California 93043........................per 100 folders...... 30 15.00 450.00 18.53 555.90 ____ ____

 (d) Shipments to California Naval Air Station China Lake,

California 93555........................per 100 folders...... 30 15.00 450.00 22.43 672.90 ____ ____

 ( e) Shipments to California NAS North Island, 

California 92135........................per 100 folders...... 30 15.00 450.00 18.53 Page 1 of 2 555.90 ____ ____
 (f) Shipments to California Naval Station San Diego,

California 92136........................per 100 folders...... 30 15.00 450.00 18.53 555.90 ____ ____

 (g) Shipments to California Travis AFB, California

94535.......................................per 100 folders...... 30 15.00 450.00 18.53 555.90 ____ ____

 (h) Shipments to Hawaii Joint Base Pearl Harbor,

Hawaii 96860.............................per 100 folders...... 30 22.50 675.00 55.73 1,671.90 ____ ____

 (i) Shipments to Nellis AFB, Nevada 89191..................

................................................per 100 folders...... 30 15.00 450.00 15.00 450.00 ____ ____

 (j) Shipments to New Mexico Kirtland AFB,

New Mexico 87717.....................per 100 folders...... 30 15.00 450.00 12.00 360.00 ____ ____

 (k) Shipments to Oklahoma Fort Sill, Oklahoma 73503....

................................................per 100 folders...... 30 14.00 420.00 12.00 360.00 ____ ____

 (l) Shipments to Oregon Portland, Oregon 97218..........

................................................per 100 folders...... 30 15.00 450.00 16.06 481.80 ____ ____

 (m) Shipments to Utah Hill AFB, Utah 84056...................

................................................per 100 folders...... 30 15.00 450.00 12.00 360.00 ____ ____

 (n) Shipments to Washington Bangor, Washington

98315........................................per 100 folders..... 30 15.00 450.00 18.53 555.90 ____ ____

 (o) Shipments to Washington NUWC, Washington

98345........................................per 100 folders..... 30 15.00 450.00 18.53 555.90 ____ ____

 (p) Shipments to Washington Walla Walla, 

Washington 99362......................per 100 folders..... 30 15.00 450.00 21.72 651.60 ____ ____

IV. ACCELERATED DELIVERY:

Subtotal of Cat. 2 Items I, II, III 46,664.00 67,589.25 ____ 40,306.00

Approx. percentage of expedited orders 5% 2,333.20 3,379.46 ____ 2,015.30

Est, value of orders with regular schedule 44,330.80 64,209.79 ____ 38,290.70

 (a) Percentage up-charge to deliver order within 5 to 7

workdays upon notification of availability of 

furnished materials..............................per order.... 5% 116.66 10% 337.95 15% 10% 201.53

CONTRACTOR TOTALS $46,780.66 $67,927.20 ____ $40,507.53

DISCOUNT 1.00% $467.81 0.50% ____ 5.00% $2,025.38

DISCOUNTED TOTALS $46,312.85 $67,927.20 ____ $38,482.15

 AWARD 

Page 2 of 2
Folders 9/2023 Page 1 of 19

Program 2994-S 

Specifications by: AZ

Reviewed by: MB

U.S. GOVERNMENT PRINTING OFFICE

San Francisco, California

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Presentation & Award Folders

as requisitioned from the U.S. Government Printing Office (GPO) by the

Dept of Agriculture (USFS) and Defense Logistics Agency (DLA) Document Services

Single Award in Two Categories

From OCTOBER 1, 2023 to SEPTEMBER 30, 2024

The term of this contract is for one year, plus as many as four optional 12-month extension period(s) that 

may be added in accordance with the "Option to Extend the Contract Term" clause in this contract.

For information of a technical nature call Alan Zada at (707) 748-1975. (No collect calls.) 

QUOTE DUE DATE: 11:00 AM Pacific Time on TUESDAY, SEPTMEBR 12, 2023. This will NOT 

be a public bid opening. Quotes received after 11:00 AM PST on the bid opening date specified above will not 

be considered for award.

SUBMISSION OF QUOTES: Vendors MUST FAX quotes to 1-800-859-2835 for this solicitation. No 

other method of quote submission will be accepted at this time.

Program 2994-S and the quote opening date must be specified in the subject line of the FAX submission. 

Quotes received after the opening date specified above will not be considered for award.

To submit a quote, contractors must execute and submit the 'Schedule of Prices' pages 15 through 19, 

herein.

BIDDERS, PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, 

as applicable, all pages of SECTION 4. – SCHEDULE OF PRICES.

An abstract of the previous contract prices is included herein. 

QUOTES DUE: 11:00 AM (PST) San Francisco, CA on TUESDAY, SEPTEMBER 12, 2023.
Folders 9/2023 Page 2 of 19

Program 2994-S 

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance 

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 

(revised 9-19)).

GPO Contract Terms (GPO Pub 310.2, Effective December 1987, (Rev. 1-18) – the light blue cover) 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Pub. 310.1, Effective May 1979 (Rev. 09-19) – the dark blue cover) –

https://www.gpo.gov/docs/default-source/forms-and- standards-files-for-vendors/qatap-rev-09-19.pdf.

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, has been 

revised. The new clause can be found at ww.gpo.gov/pdfs/vendors/contractdisputes.pdf. This revised 

clause also cancels and supersedes any other disputes language currently included in existing contractual 

actions.

DOING BUSINESS WITH THE GPO: Contractors wishing to do business with the GPO are referred 

to the GPO web site http://www.gpo.gov/business/index.html, where one can register as a GPO 

contractor using the ‘GPO Contractor Connection’ link in accordance with the furnished instructions on 

that page.

NOTE: Prospective as well as existing GPO contractors are to note that, as of 1/1/08, all contractor’s 

seeking to do business with the GPO must first complete and thereafter maintain the accuracy of its 

GPO Contractor Connection registration with the following mandatory taxpayer information boxes: 

“EIN/TIN #” (Employer Identification Number or Taxpayer Identification Number); “Subject to Backup 

Withholding” (See Form W-9, Request for Taxpayer Identification Number and Certification); and, 

“Current W-9 Request” (See Form W-9). The GPO will withhold payment of any invoices for work 

completed by any contractor who fails to provide these tax data in GPO Contractor Connection. Such 

invoices will be declared ineligible for payment until all requirements for payment, including providing 

these tax data in GPO Contractor Connection, have been satisfied.

CONTRACTING METHOD: This contract is being advertised as, and shall be awarded as, a Small 

Purchase contract, in accordance with the U. S. Government Publishing Office Printing Procurement 

Regulation (PPR: GPO Publication 305.3), Chapter VII, Section 4.

FACSIMILE BIDS: Facsimile bids are permitted.

(a) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or 

withdrawal of a bid that is transmitted to and received by the Government via electronic equipment 

that communicates and reproduces both printed and handwritten material.

(b) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at 

the place and by the time specified in the solicitation.

(c) Facsimile bids that fail to furnish required representations or information or that rejects any of the 

terms, conditions, and provisions of the solicitation will be excluded from consideration.

(d) Facsimile bids must contain the required signatures.
Folders 9/2023 Page 3 of 19

Program 2994-S 

(e) The Government reserves the right to make award solely on the facsimile bid. However, bidders 

agree to promptly submit the complete original signed bid.

(f) Submit facsimile quote to 1-800-859-2835 ONLY, one quote per facsimile.

(g) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any 

failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, the 

following:

(1) Receipt of garbled or incomplete bid.

(2) Availability or condition of the receiving facsimile equipment.

(3) Incompatibility between the sending and receiving equipment.

(4) Delay in transmission or receipt of bid.

(5) Failure of the bidder to properly identify the bid.

(6) Illegibility of bid.

(7) Security of bid data.

SUBCONTRACTING: Lithographic offset printing is defined as the predominant function of this 

contract and may not be subcontracted. Printing of products using thermographic powders may be 

subcontracted. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall 

apply to these specifications:

Product Quality Levels:

(a) Printing Attributes — Level III.

(b) Finishing Attributes — Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests — General Inspection Level I.

(b) Destructive Tests — Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Camera Copy/O.K. Proofs

P-8. Halftone Match (Single, Double Impression) Camera Copy/O.K. Proofs

P-9. Solid and Screen Tint Color Match Pantone Color Match/O.K. Proofs

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to 

extend the term of this contract for a period of 12 months by written notice to the contractor before 

expiration of the current contract term. If the Government exercises this option, the extended contract 

shall be considered to include this clause, except, the total duration of the contract may not exceed five 

years as a result of, and including, any extension(s) added under this clause. Further extension may be 

negotiated under the “Extension of Contract Term” clause. See also “Economic Price Adjustment” for 

periodic pricing revision.
Folders 9/2023 Page 4 of 19

Program 2994-S 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to 

the GPO and the contractor.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order 

will be supplemented by an individual "Print Order" for each job placed with the contractor. The print 

order, when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Note: The contractor shall itemize each billing voucher in accordance with the contract ‘Schedule of 

Prices.’

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders 

by the Government. Orders may be issued under the contract from OCTOBER 1, 2023 to 

SPETMEBR 30, 2024 plus for such additional period(s) as the contract is extended. All print orders 

issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the 

event of conflict with any print order. A print order shall be "issued" for purposes of the contract, when 

it is either deposited in the U.S. Postal Service mail or otherwise furnished to the contractor in 

conformance with the schedule

REQUIREMENTS: This is a requirement contract for the items and for the period specified herein. 

Delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates 

only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the 

Government's requirements for the items set forth herein do not result in orders in the amounts or 

quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment 

under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the 

items set forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the 

limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract.
Folders 9/2023 Page 5 of 19

Program 2994-S 

If delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the "Ordering" 

clause of this contract.

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in 

accordance with the provisions of this clause, provided that in no event will any pricing adjustment be 

made that would exceed the maximum permissible under any law in effect at the time of the adjustment. 

There will be no adjustment for orders placed during the first period below. Pricing will thereafter be 

eligible for adjustment during the second and any succeeding period(s). For each performance period 

after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period. Pricing adjustments under this clause are not 

applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause herein.

For the purpose of this clause, the contract shall be divided into successive periods. The first period 

shall extend from OCTOBER 1, 2023 to SEPTEMBER 30, 2024. The second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of 

the final period may vary. The first day of the second and any succeeding period(s) will be the effective 

date of the economic price adjustment for that period.

Price adjustments in accordance with this clause will be based on the changes in the seasonally adjusted 

"Consumer Price Index For All Urban Consumers - Commodities Less Food” published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The Economic price adjustment will be the percentage difference between the Index averages as 

specified in this paragraph. An index called the variable index will be calculated by averaging the 

monthly Indexes from the 12-month interval ending three months prior to the beginning of the period 

being considered for adjustment. This average is then compared to the average of the monthly Indexes 

for the 12-month interval ending June 30, 2023, called the base index. The percentage change (plus or 

minus) of the variable index from the base index will be the economic price adjustment for the period 

being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase 

or decrease to be applied to invoices for orders placed during the period indicated. The contractor shall 

apply the percentage increase or decrease against the total price of the invoice less reimbursable postage 

or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted.

NOTIFICATION: The contractor will be notified a minimum of 30 days before the end of the current 

contract annual period of availability or non-availability of funds for subsequent periods. Cancellation 

is affected if (i) the Contracting Officer notifies the contractor that funds are not available for the next 

year, or (ii) the Contracting Officer fails to notify the contractor that funds are available for the next 

year.
Folders 9/2023 Page 6 of 19

Program 2994-S 

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of presentation and award folders requiring such 

operations as copy pickup, generation of printing media from furnished hardcopy and/or digital copy, 

reprints requiring use of furnished lithographic film negatives, proofs, Quality Level 3 printing, gold foil 

stamping, die-cutting, scoring, folding, packing and delivery.

TITLE: Folders.

FREQUENCY OF ORDERS: 

Category 1: USFS Presentation folders: Approximately zero to two (avg. one) orders per year.

USFS Award folders: Approximately two to five (avg. four) orders per year.

Category 2: DLA Award folders: Approximately 50 to 150 (avg. 100) orders per year.

Note: More than style of folder may be ordered per Print Order. Based upon past performance, as many 

as eight Category 2 Print Orders may be placed on the same day.

QUANTITY:

Category 1: Presentation folders: Approximately 100 to 2,500 (avg. 500) copies per folder.

Award folders: Approximately 300 to 2,000 (avg. 500) copies per folder

Category 2: Award folders: Approximately 100 to 3,000 (avg. 500) copies per folder

TRIM SIZE: (Dimensions cited hereafter are approximate flat sheet dimensions.)

Category 1: Presentation folders: Approximately 19-1/2 x 17".

Award folders: Approximately 11-7/8 x 19-3/4".

Category 2: Award folders: Based upon past performance, it is anticipated that approximate number 

of the following folder formats will be ordered:

7 orders: Portrait format (folding along left edge): Approximately 19 x 12": 228 sq. inches.

64 orders: Portrait format (folding along top edge): Approximately 9-1/2 x 24": 228 sq. in.

16 orders: Landscape format (folding along top): Approximately 12 x 19-1/4": 231 sq. in.

3 orders: Landscape format (folding along side): Approximately 12 x 19-1/4": 231 sq. in.

10 orders: Commercially-available Oxford Esselte #57575 pocket folders.

Note: Because the flat sheet trim size of each folder cannot be predetermined with absolute certainty, 

bidders are to assume a tolerance of plus or minus 1” in each dimension when pricing the 

aforementioned Category 2 award folders.

GOVERNMENT TO FURNISH: 

Category 1: Repro copy or digital copy, two aluminum stamping dies (for USFS logo and 11-/4 x 8-7/8" 

border rule), board-mounted paper-cutting dies for both the presentation and the award folders and 

reprint samples as construction guides.
Folders 9/2023 Page 7 of 19

Program 2994-S 

Category 2: Repro copy and a reprint sample as stock/construction guide. Metal alloy reprint stamping 

dies will also be furnished.

Both categories: It is anticipated that digital copy will also be provided, typically in the form of 

Windows-compatible professional layout software (InDesign, Quark, Illustrator, Photoshop, etc) or 

desktop publishing software (MS Word, MS Publisher, MS PowerPoint, etc.).

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"Government to Furnish," necessary to produce the product(s) in accordance with these specifications.

The contractor will be required to provide stamping, slitting and trimming dies, as required.

The contractor must be able provide digital means, methods and software necessary for the operation 

and support of the aforementioned software (up to and including the most recent version) and will be 

required to provide a full library of TrueType fonts.

Digital prepress, deliverables:

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media 

and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the 

GPO.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen 

frequency, and define file output selection for the imaging device being utilized. Furnished files must be 

imaged as necessary to meet the assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files 

(digital deliverables) with the furnished material. The digital deliverables must be an exact 

representation of the final printed product and shall be returned on the same type of storage media as 

was originally furnished. The Government will not accept, as digital deliverables, PostScript files, 

Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those 

supplied, unless specified by the Government.

PROOFS: When ordered, one trimmed, folded and glued (or taped or otherwise fastened) working set 

of digital page proofs will be required. Submitted page proofs shall include any and all elements that 

require gold foil stamping.

PRINTING MEDIA: If digital copy is furnished, the contractor shall output final copy at a minimum 

of 1600 dpi. Any required screens are to 133-line screen or finer.
Folders 9/2023 Page 8 of 19

Program 2994-S 

Category 1: 

Based upon past performance, the Forest Service will furnish repro copy or digital files for most of the 

Category 1 orders.

The contractor may use digital media to produce (gold foil) stamping dies. 

The contractor will be required to set/shoot/strip-in the GPO imprint onto the back inside pocket of all 

presentation folders. Additionally, it is estimated that each of as many as three orders will require the 

contractor to typeset/shoot/strip-in as many as six type lines and/or pieces of line art; and to make one 

form-size composited film negative. The contractor shall include the cost to provide this performance 

within the prices quoted in the 'Schedule of Prices.'

Category 2: 

It is anticipated that the Government will furnish repro copy for most of the orders. Some orders will 

require generation of printing media from furnished digital copy. 

Some orders will require the contractor to create and/or re-work the furnished materials in order to 

conform to the customer’s printing requirements.

The contractor may use digital media to produce (gold foil) stamping dies. 

STOCK: The specifications of all stock furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019, and any subsequent amendments thereto.

Category 1: 

JCP Code L20, Presentation folders: Colored Vellum-Finish Cover, basis size 20 x 26", 80 lbs. per 500 

sheets, furnished stock must contain a minimum of 100% postconsumer recovered material (colors to 

match Neenah’s Evergreen 100PC Cover or Mohawk’s Genesis Cover colors).

Award folders: Dark Green Felt-Finish Cover, basis size 20 x 26", 80 lbs. per 500 sheets, containing a 

minimum of 30% postconsumer recovered material (color to match Neenah’s Gainsborough Hunter 

Green; Strathmore’s Grandee Greenbrier).

Category 2: 

Category 2 stocks will be organized into three groups of papers, based upon the generally comparable 

costs of the stocks listed within each group.

Group A:

JCP Code K10 Blue Index, basis size 25-1/2 x 30-1/2", 100 lbs. per 500 sheets.

JCP Code L20 Blue Vellum Finish Cover, basis size 20 x 26", 65 lbs. per 500 sheets (Blue color to 

match Wausau’s Celestial Blue Cover.)
Folders 9/2023 Page 9 of 19

Program 2994-S 

JCP Code L70 White Litho Coated (C1S) Cover, 12 points thick.

Group B:

JCP Code L21 White Linen-Finish Cover, basis size 20 x 26", 80 lbs. per 500 sheets. 

JCP Code L21 Dark Blue Linen-Finish Cover, basis size 20 x 26", 80 lbs. per 500 sheets (Dark blue 

color to match Wausau’s Midnight Blue or Neenah’s Patriot Blue Linen-Finish Cover.)

Group C:

JCP Code L21 Dark Blue Linen-Finish Cover, basis size 20 x 26", 80 lbs. per 500 sheets (Dark blue 

color to match Beckett’s Blazer Blue.)

JCP Code L21 Black Linen Finish Cover, basis size 20 x 26", 80 lbs. per 500 sheets (Black color to 

match Beckett’s Black)

GROUP D:

Commercially available pocket folders:

Oxford/Esselte folder: Product Model No. of 57575 features 5” deep straight pocket (stitched or glued 

along center fold) and reinforced outside edges, to be supplied in various stock colors.

PRINTING: Ink used in the performance of this contract shall contain not less than the following 

percentages of vegetable oil: (a) news ink, 40 percent; sheet-fed and forms ink, 20 percent; and (c) heatset ink, 10 percent.

Category 1: Presentation folders will print one Pantone color of ink on face side of flat sheet, as 

indicated on the print order. Presentation folders will not require any gold foil stamping.

Category 2: Based upon past performance, approx. 10% of DLA award folders will require 

lithographic printing in one Pantone ink color (typically metallic gold) on face side of flat sheet, as 

indicated on the print order. 

FOIL STAMPING: 

Category 1: All award folders will gold foil stamp a 2 x 2-1/2" USFS logo on face side of flat sheet and 

a 11-/4 x 8-7/8" border rule on the back side.

Award folders will not require lithographic printing.

Category 2: Based upon past performance, approx. 90% of the orders will require gold foil stamping an 

agency logo and/or other type and rule elements on face side of flat sheet. 

MARGINS: 

Category 1: Presentation folders printing screen tint background will bleed three sides. All award 

folders will have adequate gripper margins.
Folders 9/2023 Page 10 of 19

Program 2994-S 

Category 2: Based upon past performance, the predominate number of DAPS award folders will have 

adequate gripper margins.

CONSTRUCTION:

Category 1: 

Presentation folders: Die-cut flat sheet with furnished board-mounted paper cutting die. Score, glue and 

fold up to form 5" deep angle-cut pockets. Score and fold to final size of 9 x 12".

Award folders: Die-cut a slit at each of the four corners of back panel to accommodate award 

certificate, per furnished sample. Score and fold flat sheet in half and trim three sides with a deckleedge die to create a 11-7/8 x 19-3/4" folder with deckle edge around three sides.

Category 2: 

DLA award folders (portrait and landscape formats: hinged at side or top): Die-cut a single straight or 

curved slit (or parallel pair of slits) at each of the four corners of back panel to accommodate either an 8-

1/2 x 11” or 11 x 8-1/2” award certificate, per furnished sample and/or instructions. Score and fold flat 

sheet in half (horizontally or vertically), with title panel out.

Based upon past performance, approx. 5% of the orders will require the contractor to furnished 

commercially-available pocket folders, Oxford/Esselte’s Product No. 57575.

PACKING: Pack in suitable shipping containers.

Shipping containers shall have a minimum of bursting strength of 275 lbs per square inch or a minimum 

bursting edge crush test (ECT) of 44 lbs per square inch width.

DEPARTMENTAL QUALITY COPIES: All orders must be divided into equal sublots in accordance 

with the chart shown below. A random sample must be selected from each sublot. Do not choose 

copies from the same general area in each sublot.

Quantity Ordered Number of Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected samples must be packed separately and must be identified by a special 

government-furnished blue label, which is to be affixed to each affected container. These random 

sample copies must be recorded separately on all shipping documents and sent in accordance with the 

distribution list. The random inspection samples constitute a part of the total quantity ordered, and no 

additional charge will be allowed.

In addition, a copy of the PRINT ORDER/SPECIFICATION along with the signed selection certificate, 

which will be furnished, must be included with the samples.
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Program 2994-S 

A copy of the Government-furnished certificate must accompany the voucher sent to the GPO, Financial 

Management Service, for payment. Failure to furnish the certificate may result in delay of processing 

the voucher.

DISTRIBUTION: 

Category 1:

Folders deliver f.o.b. destination throughout California. Orders may deliver to more than one 

destination.

The contractor is to retain all furnished dies, as well as dies and working films made by the contractor, 

until contract expiration. The contractor will be responsible for maintaining the physical integrity of 

these materials during storage at the contractor's facility.

Upon contract expiration, all furnished dies, as well as dies and working films made by the contractor, 

must be returned to the Forest Service via traceable means. The contractor must be able to produce a 

separate signed receipt for these materials at any time during the contract.

All expenses incidental to retrieval and return of contract materials must be borne by the contractor.

Category 2:

Orders will deliver to:

Alaska Fort Richardson, Alaska 99505

Arizona Davis Monthan Air Force Base, Arizona 85707

California Naval Base Ventura County, California 93043

California Naval Air Weapons Station China Lake, California 93555

California NAS North Island, California 92135

California Naval Station San Diego, California 92136

California Travis AFB, California 94535

Hawaii Joint Base Pearl Harbor, Hawaii 96860

Nevada Nellis AFB, Nevada 89191

New Mexico Kirtland AFB, New Mexico 87117

Oklahoma Fort Sill, Oklahoma 73503

Oregon Portland, Oregon 97218

Utah Hill AFB, Utah 84056

Washington Bangor, Washington 98315

Washington NUWC, Washington 98345

Washington Walla Walla, Washington 99362

The contractor is to retain all furnished dies, as well as dies and working films made by the contractor, 

until contract expiration. The contractor will be responsible for maintaining the physical integrity of 

these materials during storage at the contractor's facility.

Upon contract expiration, all furnished dies, as well as dies and working films made by the contractor, 

must be returned to the Forest Service via Registered Mail or any other traceable means. The contractor 

must be able to produce a separate signed receipt for these materials at any time during the contract.

All expenses incidental to retrieval and return contract materials must be borne by the contractor.
Folders 9/2023 Page 12 of 19

Program 2994-S 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of 

any job prior to receipt of the individual print order (GPO Form 2511).

Category 1:

Furnished material will be picked-up at: USDA - Forest Service, 1323 Club Drive, Vallejo, CA 94592. 

(Contract POC will be John Eudicone at 707-980-5384, John.Eudicone@usda.gov)

No definite schedule for pickup of material can be predetermined.

Contractor must produce and deliver each order complete within 8 to 15 workdays after notification of 

availability of materials for pickup by the contractor.

The "ship/deliver" date indicated on the print order is the date products ordered for delivery f.o.b. 

destination must be delivered to the destination(s) specified.

Category 2:

99% of the orders will be transferred or submitted by the Agency electronically. In the event agency 

needs to send the vendor a sample, agency will ship to contractor via traceable means (at agency cost).

No definite schedule for orders can be predetermined.

Contractor must produce and deliver each order complete within 8 to 15 workdays after order placement

by the Agency.

Accelerated delivery: Based upon past performance, approx. 10% of the order will require delivery 

between five to seven workdays after notification of availability of materials for pickup by the 

contractor.

The "ship/deliver" date indicated on the print order is the date products ordered must be delivered to the 

destination(s) specified.
Folders 9/2023 Page 13 of 19

Program 2994-S 

SECTION 3. - DETERMINATION OF AWARD

Procurement under this solicitation will be divided into two categories. The Government will make an 

award in each category. The lowest bid will be determined by applying the prices offered in the 

"Schedule of Prices" to the following units of production which are the estimated requirements to 

produce one year's orders under this contract. These units do not constitute, nor are they to be construed 

as, a guarantee of the volume of work which may be ordered under this contract.

Category 2 accelerated delivery: The percentage upcharge submitted by the contractor under Category 2 

Item IV shall first be applied to 5% of the subtotal of costs obtained from Category 2 Items I, II and III. 

The product of this application shall then be added to the subtotal of costs obtained from Items I, II and 

III to determine each bidder's total contract bid price.

The following item designations correspond to those listed in the "Schedule of Prices".

Category 1:

I. (1) (2)

(a) 1 5

(b) 4 20

II.

(a) 40

(b) 2

Category 2:

I. (1) (2)

 1. (a) 15 50

 2. (a) 85 450

II.

(a) 10

(b) 305

(c) 180

(d) 5

III.

(a) 125

(b) 315

(c) 9

IV. 

(a) 30

(b) 30

(c) 30

(d) 30

(e) 30

(f) 30
Folders 9/2023 Page 14 of 19

Program 2994-S 

(g) 30

(h) 30

(i) 30

(j) 30

(k) 30

(l) 30

(m)30

(n) 30

(o) 30

(p) 30

V.

(a) Accelerated delivery: See note above.
Folders 9/2023 Page 15 of 19

Program 2994-S 

SECTION 4. - SCHEDULE OF PRICES

GPO Fax Numbers: 1-800-859-2835

Quotes due: 11:00 AM / Date: TUESDAY, SEPTEMBER 12, 2023

Quotes offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance 

with these specifications.

Contractor must make an entry in each of the spaces provided.

An entry of NC (No Charge) shall be entered if Contractor intends to furnish individual items at no 

charge to the Government.

Quotes submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such 

action would be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the 'Per 100' rate.

CATEGORY 1:

I. COMPLETE PRODUCT: Prices quoted shall include the cost of all required materials and 

operations (excepting those under Item II) necessary for the complete production and distribution of the 

product listed in accordance with these specifications.

Make-ready Running Per

and/or Setup 100 Copies

(1) (2)

(a) Presentation folders,

printing one color......................per folder $____________ $___________

(b) Award folders, with

gold foil stamping.....................per folder $____________ $___________

________

Initials
Folders 9/2023 Page 16 of 19

Program 2994-S 

II. ADDITIONAL OPERATIONS

(a) Shrink-wrapping of folders........................................per wrap$____________

(b) Additional cost to split shipments (when order

delivers to more than one destination per order)........per destination$____________

CATEGORY 2:

I. PRINTING, PRODUCTION, DISTRIBUTION: Prices quoted shall include the cost of all 

required materials and operations (excepting those under Items II and III) necessary for the complete 

production and distribution of the product listed in accordance with these specifications.

Make-ready Running Per

 1. Printing DLA Award Folders: and/or Setup 100 Copies

(1) (2)

 (a) Printing one ink color

 on face side only..........................per folder..............$___________ $___________

 2. Stamping DLA Award Folders:

 (a) Gold foil stamping on face side only........per folder......$___________ $___________

II. PAPER: The Contractor will be reimbursed for the net number of trim-size leaves of paper required 

for each order. Quotations must include cost of all make-ready and running spoilage allowances.

Price Per 

100 Flat Sheets*

(a) Group A........................................................................................................$__________

(b) Group B........................................................................................................$__________

(c) Group C........................................................................................................$__________

Price Per 100 Folders

(d) Commercially-available pocket folder

(Oxford/Esselte #57575)....................................................................................$__________

* Approx. 216 to 231 sq. inches per folder flat sheet, regardless of folder format or folding edge.

________

Initials
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Program 2994-S 

III. ADDITIONAL OPERATIONS

(a) Shrink-wrapping of folders........................................per wrap ............$____________

(b) Creation of magnesium stamping die....................... per sq. inch ............$____________

(c) Customer-authorized prepress work to create 

 and/or re-work furnished printing media*.....................per hour.............$____________

* Note: All such prepress work must be expressly authorized by the customer before the work is 

initiated by the contractor. The contractor shall be reimbursed for such work upon submittal of a receipt 

signed by the customer authorizing reimbursement for the additional prepress performance charged by 

the contractor.

IV. ADDITIONAL CHARGE FOR DELIVERIES FOR CATEGORY 2 (f.o.b. destination).

(a) Shipments to Alaska Fort Richardson, Alaska 99505 ................................per 100 folders....$_______

(b) Shipments to Arizona Davis Monthan Air Force Base, Arizona 85707 .....per 100 folders....$_______

(c) Shipments to California Naval Base Ventura County, California 93043....per 100 folders....$_______

(d) Shipments to California Naval Air Station China Lake, California 93555.per 100 folders....$_______

(e) Shipments to California NAS North Island, California 92135....................per 100 folders....$_______

(f) Shipments to California Naval Station San Diego, California.. 92136 .......per 100 folders....$_______

(g) Shipments to California Travis AFB, California 94535 per 100 folders....per 100 folders....$_______

(h) Shipments to Hawaii Joint Base Pearl Harbor, Hawaii 96860....................per 100 folders....$_______

(i) Shipments to Nellis AFB, Nevada 89191 ....................................................per 100 folders....$_______

(j) Shipments to New Mexico Kirtland AFB, New Mexico 87117 ..................per 100 folders....$_______

(k) Shipments to Oklahoma Fort Sill, Oklahoma 73503 ..................................per 100 folders....$_______

(l) Shipments to Oregon Portland, Oregon 97218 ............................................per 100 folders....$_______

(m) Shipments to Utah Hill AFB, Utah 84056 .................................................per 100 folders....$_______

(n) Shipments to Washington Bangor, Washington 98315 ..............................per 100 folders....$_______

(o) Shipments to Washington NUWC, Washington 98345..............................per 100 folders....$_______

(p) Shipments to Washington Walla Walla, Washington 99362 ......................per 100 folders....$_______

V. ACCELERATED DELIVERY:

(a) Percentage up-charge to deliver order within 5 to 7 workdays

 upon notification of availability of furnished materials......per order.........%____________

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar 

days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by 

the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each 

item, delivered at the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to 

award.

________

Initials
Folders 9/2023 Page 18 of 19

Program 2994-S 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by 

signing and submitting a bid, agrees with and accepts responsibility for all certifications and 

representations as required by the solicitation and GPO Contract Terms-Publication 310.2. When 

responding by fax or mail, fill out and return one copy of all pages in “SECTION 4. –SCHEDULE OF 

PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder _____________________________________________________________________________

 (Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________

(Street Address)

___________________________________________________________________________________

(City – State – Zip Code)

By_________________________________________________________________________________

(Printed Name, Signature and title of person authorized to sign this bid) (Date)

___________________________________________________________________________________

 (Person to be contacted) (Telephone Number) (Email)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________

________

Initials
Folders 9/2023 Page 19 of 19

Program 2994-S