Program No 5366-S Date of Award through March 31, 2015 plus up to 4 Option Years

Title GRAY PRINT MOUNT FOLDERS

CHILCOTE CO. Creative Vinyl Products. Inc. SEAGULL PRINTING340-19262 120-24505 430-78973

ITEM NO DESCRIPTION AWARD UNIT RATECOST UNIT RATECOST UNIT RATECOST

 I. COMPLETE PRODUCT: (a) Folders 8-7/8 x 11-1/2" Portrait (1) Makeready and/or Setup......................................... 8 25.00 200.00 0.30 2.40 30.00 240.00

 (2) Running per 100 Copies....................................... 20 145.00 2,900.00 149.00 2,980.00 278.00 5,560.00 (b) Folders 11-3/8 x 9" (Landscape) (1) Makeready and/or Setup......................................... 7 25.00 175.00 0.30 2.10 30.00 210.00

 (2) Running per 100 Copies....................................... 17 145.00 2,465.00 149.00 2,533.00 278.00 4,726.00 II. ADDITIONAL OPERATION: 1. Plastic Pocket on inside front covers per folder 100 0.60 60.00 44.00 4,400.00 1.20 120.00

CONTRACTOR TOTALS $5,800.00 $9,917.50 $10,856.00

DISCOUNT 1.00% $58.00 1.00% $99.18 0.50% $54.28

DISCOUNTED TOTALS $5,742.00 $9,818.32 $10,801.72

AWARDED

ABSTRACTED BY: Russ Ward 3/27/2014REVIEWED BY: 

Page 1 of 1
Program 5366-S Page 1 of 10

Specifications by RW

Reviewed by RG

U.S. GOVERNMENT PRINTING OFFICE

Virginia Beach, Virginia

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Gray Print Mount Folders

as requisitioned from the U.S. Government Printing Office (GPO) by the

United States Coast Guard

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending March 31, 

2015 plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 2:00p.m., prevailing Eastern Standard Time, on March 26, 2014.

BID SUBMISSION: Submit bids to: U.S. Government Printing Office, 291 Independence Blvd. Suite 401, Virginia 

Beach, VA 23462. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly 

to the GPO Fax No. (757) 490-7950. The program number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. NOTE: 

FAXED BIDS RECEIVED AFTER 2:00 P.M. WILL NOT BE CONSIDERED FOR AWARD.

Do NOT fax double sets or extra copies of forms that have not been requested; only fax the pages in SECTION 4 of these 

specifications, with all of the information completed as requested.

Abstract of previous procurement for 5366-S, contract prices are available at 

www.gpo.gov/gpo/abstracts/abstract.action?region=Virginia Beach

For information of a technical nature call Russ Ward on (757) 490-7940, x1 (no collect calls).
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SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS Any contract which results from this Invitation for Bid will be subject to GPO Contract 

Terms (GPO Publication. 310.2, effective December 1, 1987 (Rev. 6-01)) and Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication. 310.1, effective May 1979 (Rev. 8-02)).

GPO PUBLICATION. 310.2 IS AVAILABLE ON THE GPO WEB SITE AT

http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO PUBLICATION. 310.1 IS AVAILABLE ON THE GPO WEB SITE AT

http://www.gpo.gov/pdfs/vendors/ac-sfas/qatap.pdf

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the June 

2008 clause found at http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also cancels and 

supersedes any other disputes language currently included in existing contractual actions.

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract this 

operation will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Finishing Attributes -- Level III.

(b) Foil Stamping No Level – Stamping must have solid impressions, no picking, pinholes or filled letters.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs / Electronic Media 

 Camera copy/ Furnished Sample

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract expires. 

If the Government exercises this option, the extended contract shall be considered to include this clause, except, the total 

duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) added under this 

clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” clause. See also 

“ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this clause,

provided that in no event will any pricing adjustment be made that would exceed the maximum permissible under any law 

in effect at the time of the adjustment. There will be no adjustment for orders placed during the first period specified 

below. Pricing will thereafter be eligible for adjustment during the second and any succeeding performance period(s). For 

each performance period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 
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reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate clause 

elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period will 

extend from Date of Award to March 31, 2015, and the second and any succeeding period(s) will extend for 12 months 

from the end of the last preceding period, except that the length of the final period may vary. The first day of the second 

and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending 

three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to 

the average of the monthly Indexes for the 12-month interval ending December 31, 2013, called the base index. The 

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for the 

period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of 

a contract.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual “Print Order” for each job placed with the contractor. The print order, when issued, will indicate the quantity to

be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through March 31, 2015. All print orders 

issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the event of conflict 

with any print order. A print order shall be “issued” for purposes of the contract, when it is either deposited in the U.S. 

Postal Service mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set forth 

which are required to be purchased by the Government activity identified on page 1.
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The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed 

during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.

PAYMENT: Submit all billing invoices to: U.S. Government Printing Office, Office of Financial Management, Attn: 

Comptroller, Stop FMCE, Washington, DC 20401.
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SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of Gray Print Mount Folders with foil stamping on front cover 

requiring such operations as copy pick-up, stamping, packing, and distribution.

TITLE: Gray Print Mount Folders.

FREQUENCY OF ORDERS: Up to approximately 15 orders per year.

QUANTITY: Approximately 50 to 2,000 copies per order. Occasionally, there may be an order with a quantity of up to 

approximately 5,000 copies.

NOTE: More than one folder may be ordered on the same print order requiring the same schedule.

NUMBER OF PAGES: Folders foil stamp on front cover only.

TRIM SIZES: 8-7/8 x 11-1/2” Portrait

 11-3/8 x 9” Landscape

GOVERNMENT TO FURNISH: The USCG may place orders on this contract where the only materials provided are the 

print order (GPO form 2511) and the previous product.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification 

marks of any kind, etc., carried on copy or in electronic file, must not print on finished product.

One reproduction proof, Form 905 (R. 6/03) with labeling and marking specifications.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT TO 

FURNISH," necessary to produce the product(s) in accordance with these specifications.

DIES: Contractor will need to make dies for stamping. Any dies made and paid for by the Government are property of

the Federal Government and may be held by the contractor until the end of the contract. At that time, the contractor is to 

return all dies that were made along with the art that was created to make the die to the Government Printing Office, 291 

Independence Blvd. Suite 401, Virginia Beach, Virginia 23462.

ELECTRONIC PREPRESS: When applicable, prior to image processing, the contractor shall perform an extensive 

check (preflight) of the furnished media and publishing files to assure correct output of the required reproduction 

image. Any errors, media damage, or data corruption that might interfere with proper file image processing must be 

reported to the technical contact on the Desktop Publishing Form GPO 952.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

PROOFS: A PDF proof may be required. No additional charge will be allowed for a PDF proof.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are to 

be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations must be 

accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “OK to Print.”
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STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 

2011. 

Gray Felt-Finish Cover, approximately 0.019” thick. Gray print mount folders by Taparell Loomis with a deckled 

scalloped edge on all sides. 

STAMPING: Cover 1 stamps with blue foil border and approximately 2 to 3 typelines plus logo in gold foil. NOTE: 

Imprint area is approximately 10 x 7-1/2”.

FOLDER CONSTRUCTION: Score and fold to 8-7/8 x 11-1/2” Portrait or 11-3/8 x 9” Landscape. The inside 

back cover has a clear plastic pocket glued to a white cover (approximately 0.020” thick) 8-5/8 x 11-1/8” on the top 

and bottom of the back of the cover piece and then both are securely glued onto the inside back panel. Occasionally,

the inside front may have a clear plastic pocket. 

MARGINS: Suitable margins, no bleeds.

PACKING: Pack suitable per shipping container.

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate blanks and 

attach to shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the same 

general area in each sublot. The contractor will be required to execute a statement furnished by GPO certifying that copies 

were selected as directed. The random copies constitute a part of the total quantity ordered, and no additional charge will 

be allowed.

Quantity Number of

Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special government-furnished blue label, 

affixed to each affected container. The container and its contents shall be recorded separately on all shipping documents 

and sent in accordance with the distribution list.

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of selection, must be 

included.

A copy of the Government furnished certificate must accompany the voucher sent to GPO, Financial Management 

Services, for payment. Failure to furnish the certificate may result in delay in processing the voucher.

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance random 

copies to test for compliance against the specifications. The print order will indicate the number required, if any. When 
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ordered, the contractor must divide the entire order into equal sub-lots and select a copy from a different general area of 

each sub-lot. The contractor will be required to execute a statement furnished by GPO certifying that copies were selected 

as directed. Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a 

consideration for award.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be mailed 

at the same time as the first scheduled shipment. A copy of the print order must be included.

An U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers, must be 

furnished with billing for reimbursement of certificate fee.

DISTRIBUTION: Deliver f.o.b. destination to addresses located within the states of South Carolina, North Carolina , and 

Virginia.

Complete shipping address will be furnished on the individual print order.

All expenses incidental to delivery and pick-up of furnished material and submitting proofs must be borne by the 

contractor, regardless of where the delivery address is in South Carolina, North Carolina , and Virginia.

Any orders outside these three states will be shipped f.o.b. contractor’s city reimbursable most economical to government.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511).

Furnished material must be picked up from and delivered to various US Coast Guard locations in the United States and 

the GPO offices in South Carolina and Virginia. 

When required, contractor to email PDF proof to email address specified on print order.

No definite schedule for pickup of material can be predetermined.

The following schedule begins the same workday of notification of the availability of print order and furnished material.

The complete schedule is to be accomplished within 18 to 25 workdays as indicated on the print order, with an average 

schedule of 20 workdays.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be

delivered to the destinations specified, and products ordered for shipping f.o.b. contractor’s city must be delivered to the 

USPS or picked up by the small package carrier.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information.
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SECTION 3 - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices quoted in the "SCHEDULE OF PRICES" to the 

following units of production which are the estimated requirements to produce one year's production. These units do not 

constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a like period of 

time.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

I. (1) (2)

(a) 8 20

(b) 7 17

II 100

 
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SECTION 4 - SCHEDULE OF PRICES

Bids offered are f.o.b. destination and f.o.b. contractor’s city.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids submitted with NB (No Bid) or blank spaces for an item will be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest

of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per 100 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations necessary for 

the complete production and distribution of the product listed in accordance with these specifications.

Make ready Running Per

and/or Setup 100 Copies

(1) (2)

(a) Folders 8-7/8 x 11-1/2” (Portrait) .........per folder.........................$__________ $__________

(with inside back clear pocket)

 (b) Folders 11-3/8 x 9” (Landscape) ...........per folder.......................... $__________ $__________

 (with inside back clear pocket)

II. ADDITIONAL OPERATIONS:

 Plastic Pocket on inside front covers............................................per folder ............$___________

 ________

 Initials
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