5384-S Date of Award thru November 30, 2024 

TRACEN Petaluma

Advantage Mailing ARC Doc Sol'ns Power Imaging GPO Estimate

Anaheim, CA SF, CA Denver, CO

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. DUPLICATING/COPYING: (a) Copies, per 100 copies, Black Ink Only (1) 4.25 x 5.5" thru 6 x 8.5" 4 20.680 82.72 2.000 8.00 2.000 8.00 0.00 (2) 8.5 x 11" 8,482 21.680 183,889.76 2.000 16,964.00 2.000 16,964.00 4.000 33,928.00 (3) 8.5 x 14" 30 22.680 680.40 2.800 84.00 6.000 180.00 0.00 (4) 11 x 17" 61 23.720 1,446.92 2.800 170.80 6.000 366.00 0.00

0.00 0.00 0.00 0.00

 (b) Copies, per 100 copies, Color Ink (1) 4.25 x 5.5" thru 6 x 8.5" 198 20.680 4,094.64 8.000 1,584.00 5.000 990.00 0.00 (2) 8.5 x 11" 18,998 21.680 411,876.64 10.000 189,980.00 5.000 94,990.00 17.000 322,966.00 (3) 8.5 x 14" 5 22.680 113.40 18.000 90.00 12.000 60.00 0.00 (4) 11 x 17" 8 23.720 189.76 18.000 144.00 12.000 96.00 0.00II. PAPER:  (a) White, Uncoated (24 lbs) (1) 4.25 x 5.5" thru 6 x 8.5" per 100 leaves 100 6.290 629.00 4.000 400.00 6.000 600.00 0.00

 (2) 8.5 x 11" per 100 leaves 5,240 9.990 52,347.60 4.000 20,960.00 6.000 31,440.00 0.500 2,620.00

 (3) 8.5 x 14" per 100 leaves 17 12.220 207.74 10.000 170.00 12.000 204.00 0.00 (4) 11 x 17" per 100 leaves 35 13.380 468.30 10.000 350.00 12.000 420.00 0.00 (b) White & Colored Index Index (90 lbs) (1) 4.25 x 5.5" thru 6 x 8.5" per 100 sheets 8 177.000 1,416.00 8.000 64.00 8.000 64.00 0.00 (2) 8.5 x 11" per 100 sheets 16 267.000 4,272.00 8.000 128.00 8.000 128.00 5.000 80.00 (3) 8.5 x 14" per 100 sheets 5 385.000 1,925.00 24.000 120.00 16.000 80.00 0.00 (4) 11 x 17" per 100 sheets 5 485.000 2425.00 24.000 120.00 16.000 80 0III. Binding & Additional Operations

(a) Paper Banding or Shrinkwrapping (per book) 1,124 0.250 281.00 0.950 1,067.80 2.000 2,248.00 0.150 168.60

(b) GBC Binding (per book) 13,747 15.300 210,329.10 3.850 52,925.95 2.000 27,494.00 0.500 6,873.50

(c) Saddle-Stitch (per 100 books) 100 10.000 1,000.00 175.000 17,500.00 40.000 4,000.00 5.000 500.00

(d) Plastic Coil Bind (per book) 10,240 15.300 156,672.00 4.150 42,496.00 2.000 20,480.00 0.950 9,728.00

(e) Tape Binding (per book) 560 8.800 4,928.00 5.250 2,940.00 3.000 1,680.00 1.000 560.00

(f) Lamination, 8.5 x 11" both sides (per 100 leafs) 502 50.000 25,100.00 220.000 110,440.00 50.000 25,100.00 0.750 376.50

(g) Perfect Binding (per book) 568 10.000 5,680.00 4.750 2,698.00 7.000 3,976.00 0.300 170.40

(h)) 3-hole drilling 2,624 2.500 6,560.00 0.650 1,705.60 1.000 2,624.00 0.300 787.20

CONTRACTOR TOTALS 1,076,614.98 463,110.15 234,272.00 378,758.20Discount 0.5% 20 $5,383.07 $0.00 2%20 $4,685.44 $0.00Net $1,071,231.91 $463,110.15 $229,586.56 $378,758.20

AWARD

Abstracted by: Bruce M. CanzanellaReviewed by: Richard W. Gilbert
Program 5384-S Page 1 of 15 

Specifications by BC 

Reviewed by RG 

U.S. GOVERNMENT PUBLISHING OFFICE 

MidAtlantic Regional Office 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

TRACEN Petaluma 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

US Coast Guard Training Center 

Petaluma, CA 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending November 

30, 2024, plus up to two (2) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Time, on November 29, 2023 at the 

U.S. Government Publishing Office, MidAtlantic Regional Office. 

BID SUBMISSION: Bidders must submit email bids to bidsmidatlantic@gpo.gov for this solicitation. No 

other method of bid submission will be accepted at this time. The program number and bid opening date 

must be specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid 

opening date specified above will not be considered for award. This will not be a public bid opening. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible 

for any failure attributable to the transmission or receipt of the emailed bid including, but not limited 

to, the following: 

 Illegibility of bid. 

 Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

 The bidder’s email provider may have different size limitations for sending email; however, bidders 

are advised not to exceed GPO’s stated limit. 

 When the email bid is received by GPO, it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO 

will use the prevailing time (specified as the local time zone) and the exact time that the email is 

received by GPO’s server as the official time stamp for bid receipt at the specified location. 

This is a new contract, there is no previous abstract. 

For information of a technical nature, contact Ledo Ulerio at Lulerio@gpo.gov or (757) 490-7943. 
TRACEN Petaluma Page 2 of 15 

5384-S (11/24) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for 

Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production functions will be printing. Any contractor who cannot perform 

the predominant production functions will be declared non-responsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Quality Level III 

(b) Finishing (item related) Attributes – Quality Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

(c) Exceptions: Quality Level III shall apply for extraneous Marks 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Average Type Dimension in Publication 

P-9. Solids and Screen Tints Color Match Government Furnished Electronic Media 

P-10. Process Color Match Government Furnished Electronic Media 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed three (3) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 
TRACEN Petaluma Page 3 of 15 

5384-S (11/24) 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from date of award to November 30, 2024 and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is 

then compared to the average of the monthly Indexes for the 12-month interval ending August 31, 2024, called the 

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the right 

to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following financial 

documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by 

the Government. Failure to provide the requested information in the time specified by the Government may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from beginning date of Award and ending November 30, 2024, 

plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 
TRACEN Petaluma Page 4 of 15 

5384-S (11/24) 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirement contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract. 

For each order placed, contractor must notify the ordering agency on the same day that the product ships/delivers via 

e-mail sent to matthew.l.noonan@uscg.mil; and infomidatlantic@gpo.gov (or to the address furnished on the Print 

Order). The subject line of this message shall be “Distribution Notice for Program 5384-S, P.O. E-XXXX, Print 

Order XXXXX”. The notice must provide all applicable tracking numbers, shipping method, and Title. Contractor 

must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request. 

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not been 

offered under the contract. Further, the contractor is not to accept print orders which are outside the scope of the 

contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer, MidAtlantic 

RO. If such orders are placed by the agency, and no Modification is received from the MidAtlantic RO, the contractor 

is to notify GPO MidAtlantic Regional Office immediately. Failure to do so may result in nonpayment. 

PAYMENT: 

Immediately upon completion of each order, the contractor shall submit an itemized statement of billing to the 

ordering agency for verification, approval, and signature. The contractor must email their invoice along with all 

supporting documentation to the agency contact as specified on the print order. 

After agency verification and approval, the contractor must submit the approved, signed billing invoice to the U.S. 

Government Publishing Office. 
TRACEN Petaluma Page 5 of 15 

5384-S (11/24) 

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this method 

can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
TRACEN Petaluma Page 6 of 15 

5384-S (11/24) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of books, pamphlets, and one-sheeters requiring such operations as 

duplicating/copying, stitching, binding, packing and delivery. 

TITLE: TRACEN Petaluma 

FREQUENCY OF ORDERS: Approximately 900 orders per year. 

QUANTITY: Approximately 10 to 1,000 copies per order with an average of 92 copies per order. 

Although this is an option year contract, all estimates, averages, etc. are based upon one year’s production. 

“NOTE: More than one product may be ordered on the same print order requiring the same schedule.” 

NUMBER OF PAGES: Approximately 2 to 560 pages per order with an average of 316 plus cover (approximately 

90% of the order will have a separate cover). 

TRIM SIZES: 6 x 9”, 8.5 x 11", 8.5 x14”, and 11 x 17”. 

GOVERNMENT TO FURNISH: Electronic Media, typically Adobe PDF, or Microsoft Word, current or near 

current versions. Files may be either emailed, sent to a dropbox, or sent via ftp. 

Fonts: All fonts will be Embedded and/or Embedded Subset for the print files. 

Colors: May be identified as one or more of the following: RGB, CMYK, Black, and/or Pantone/Spot colors. If 

necessary, contractor to convert all colors to match ink color as indicated on the print order. 

One reproduction proof, Form 905 (R. 6/03), with labeling and marking specifications. 

A Print Order (GPO Form 2511) will be e-mailed or faxed for each individual order. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (PREFLIGHT) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage or data corruption that might interfere with proper file image processing must be reported to your 

contract administrator. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 
TRACEN Petaluma Page 7 of 15 

5384-S (11/24) 

PROOFS: One press quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) that will 

be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color 

breaks. Proof will not be used for color match. Proofs will be transferred to the agency via email. Include a reminder 

that the agency can only keep proofs 2 (Two) day. Date of receipt is not considered first day. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications. 

Contractor must not print prior to the receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” 

dated September 2019. Government Paper Specification Standards No. 13 – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf.

All paper used in each order must be of a uniform shade; and a close match by visual inspection of the JCP and/or 

attached color sample(s). 

The stock to be used will be indicated on each print order. 

TEXT: 

White Uncoated, Basis Weight: 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60. 

COVER: 

White Index, Basis Weight: 90 lbs. per 500 sheets, 25.5 X 30.5", equal to JCP Code K10. 

Also, Blue, Light Blue, Red, Ivory. 

DUPLICATING/COPYING: Print face only, head to head, or head to side in black ink or a color other than black or 

full color, as specified on the individual print order. The majority of orders will have color pages. 

Copying method must be of good quality, must not contain background tone. All printing must be clear and legible, 

not plugged or smudged. 

INK REQUIREMENTS: When ordered as a color other than black, match Pantone number as indicated on the print 

order. 

MARGINS: Margins will be as indicated on the print order or furnished electronic files. Most pages and covers 

will bleed. 

BINDING: Bind as indicated on the print order. Various binding styles will be ordered as follows: 

Side – wire stitch in two or three places and trim four sides. 

Contractor must have the capability to staple up to 2” thick with stitch going through the entire thickness and clinching 

closing on the back side. 

Saddle – wire stitch in two places and trim three sides. No book over 96 pages will be saddled stitched. 

Perfect bind – Perfect bind on the 11" dimension. Trim 3 sides. Paper Covers: wrap-around, trim flush, glued on, grain 

must run parallel to spine, score at bind to prevent cracking with an additional score 1/4" from bind on front and back 

covers. 
TRACEN Petaluma Page 8 of 15 

5384-S (11/24) 

Plastic coil / Spiral Binding: Punch and bind with Plastic coil or spiral plastic spines. Contractor is to furnish Black, 

White and color spines as indicated on the individual print order. Contractor is to size the thickness of the spines 

based on the number of pages in the book. 

Tape Binding: Side stitch in two or three places as indicated on print order and trim four sides, and bind with Binders 

tape. Contractor is to furnish Black, White and color tape as indicated on the individual print order. Contractor is to 

size the thickness of the tape based on the number of pages in the book. 

Flush cut 3mil clear, gloss LAMINATE on each side. Must have no distortion and must remain clear and legible. 

This will be mainly used on the one-sheeters. 

Band in units of individual publications or quantities up to 500 pages as specified. Band with a strip of heavy kraft 

paper, 3” in width, around the short dimension. At contractor’s option, shrink-film wrap in lieu of banding. 

NOTE: Banding/shrink wrapping will only be used occasionally. 

DRILLING: Approximately 10% of the orders may require drilling. When specified, drill three 3/8” diameter holes 

centered on the left 11” side, 4-1/4:” center to center. Center of holes to be 3/8” from left edge of product. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sub-lots in 

accordance with the chart below. A random copy must be selected from each sub-lot. Do not choose copies from the 

same general area in each sub-lot. The contractor will be required to execute a statement furnished by GPO certifying 

that copies were selected as directed. The random copies constitute a part of the total quantity ordered, and no 

additional charge will be allowed. 

 Quantity Number of 

 Ordered Sub-lots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – 

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately 

on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay 

in processing the invoice. 

PACKING: Shipping containers shall have a minimum bursting strength of 275 pounds per square inch or a 

minimum edge crush test (ECT) of 7 700 N per m width (44 pounds per inch width). 

Products shall not be mixed in containers. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery/mailing process. 
TRACEN Petaluma Page 9 of 15 

5384-S (11/24) 

CARTON LABELING: One sample copy of the product packaged in each container must be attached, face up to the 

outside of the container, to identify the contents therein. At the contractor’s option, when multi-page products are 

packaged, a sample copy of the first page of the product may be attached to identify the contents. When multiple 

containers are required to package the same product, the must be identified (i.e. 1 of 3, 2 of 3, etc.). All expenses 

incidental to furnishing the sample copies, used to identify bundles and containers, must be borne by the contractor. 

DISTRIBUTION: Deliver f.o.b. destination to USCG TRACEN Petaluma, 599 Tomales Road, Petaluma, CA 

94952 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order shipped) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 5384-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, delivery methods, and title of product. Contractor must be able to provide copies of all delivery/shipping 

receipts upon agency request. 

Upon completion of each order, all furnished material (including electronic media, if applicable, and digital 

deliverables) must be returned to destination with the furnished material.

All expenses incidental to picking up and returning materials (as applicable), submitting proofs, and furnishing sample 

copies must be borne by the contractor.

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must include 

the GPO jacket, program, and print order numbers; total quantity delivered number of cartons, and quantity per carton; 

date delivery made; and signature of the Government agent accepting delivery. The original copy of this receipt must 

accompany the contractor's billing for payment. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). 

Electronic files will be sent from, and finished product delivered to USCG TRACEN Petaluma, 599 Tomales 

Road, Petaluma, CA 94952 

No definite schedule for pickup of material/placement of orders can be predetermined. 

All expenses incidental to pickup of Government furnished material and furnishing sample copies must be borne 

by the contractor. 

The following schedule begins the same workday as notification of the availability of each individual print order and 

furnished material. When notification of availability is given after 2:30 p.m., the date of notification shall be the 

following workday. 

The exact delivery date will be indicated on the print order. The ship/deliver date indicated on the print order is the 

date products ordered for delivery f.o.b. destination must be delivered to the destinations specified and not the date of 

delivery to a common or other carrier. 

Approximately 8 orders per year will require complete production and delivery be made within 4 workdays. If called 

on Monday (prior to 12 noon) for a pickup, the order must be delivered on Friday by the close of business. 

Delivery is to be made in 4 to 10 workdays as indicated on the print order. Majority of the orders will require 

delivery in 5-7 workdays. 
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5384-S (11/24) 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the MidAtlantic Regional 

Office via email at infomidatlantic@gpo.gov. Personnel receiving email or call will be unable to respond to questions 

of a technical nature or to transfer any inquiries. 
TRACEN Petaluma Page 11 of 15 

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SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

 (1) (2) (3) (4) 

I. (a) 4 8,482 30 61 

 (b) 198 18,998 5 8 

II. (a) 100 5,240 17 35 

(b) 8 16 5 5 

III. (a) 1,124 

 (b) 13,747 

 (c) 100 

 (d) 10,240 

 (e) 560 

 (f) 502 

 (g) 568 

 (h) 2,624 
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This page left blank intentionally. 
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5384-S (11/24) 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. destination for all shipments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item will be declared non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of l00 will be prorated at the per 100 rate. 

The prices offered for make-ready and setup charges must be all inclusive for printing in accordance with these 

specifications and shall include the cost of all required materials and pre-press operations. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 

Cost for all required paper must be charged under Item II. “PAPER”. 

The contractor is cautioned that he/she shall not perform any operation or produce any product for which he/she has 

not quoted a price under the "Schedule of Prices". 

I. DUPLICATING/COPYING: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these specifications. 

Please note that no “click” charges will be allowed for covers 3 and 4 if they are blank. 

 Format “A” is trim size 4-1/4 x 5-1/2” thru 6 x 8-1/2”. 

 Format “B” is trim size 8-1/2 x 11”. 

 Format “C” is trim size 8-1/2 x 14”. 

 Format “D” is 11 x 17” 

 Per 100 copies 

 Format A Format B Format C Format D 

 (1) (2) (3) (4) 

 

(a) Printing in black ink ..per printed page .......... $________ $_________ $_________ $________ 

(b) Printing in color .... ....per printed page .......... $ ___ $_________ $_________ $________ 

 ______ 

Initials 

 
TRACEN Petaluma Page 14 of 15 

5384-S (11/24) 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered on 

the individual print orders, will, be based on the net number of leaves furnished for the product(s) ordered. The cost of 

any paper required for make-ready or running spoilage must be included in the prices quoted. 

 Per 100 sheets

 Format A Format B Format C Format D 

 (1) (2) (3) (4) 

 

(a)White Xerographic (20-lb.) ................................... $________ $_________ $_________ $________ 

(b)White,and colored Index (90-lb.).... ..................... $________ $_________ $_________$________ 

III. BINDING & ADDITIONAL OPERATIONS: 

 (a) Shrink Wrap or Band ............................................................. per book ...... $_____________ 

 (b) GBC Binding (including punching and the plastic spine) .....................per book ........ $_____________ 

 (c) Saddle stitching three staples in books over 1” up to 2” thick ...............per 100 books ..$_____________ 

 (d) Plastic Coil / Spiral Binding (including punching and the plastic spine) ....per book .... $_____________ 

 (e) Tape Binding (including Stitching three staples and taping) ................ per book ........ $_____________ 

 (f) Flush cut 3mil clear, gloss LAMINATE on each side ........................ per 100 leaves .. $_____________ 

 (g) Perfect Binding ........................................ ................................. per book.....$_____________ 

 (h) 3-hole drilling......................................................................per book........$_____________ 

 

 ______ 

Initial 
TRACEN Petaluma Page 15 of 15 

5384-S (11/24) 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID) 

SHIPMENT(S): Shipments will be made from: City _______________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of 

all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures 

must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the bid being declared non-responsive. 

 

Bidder _____________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

______________________________________________________________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________ 

 (Initials) (Initials)