Program No 6712‐M Term 05/01/20 To 04/30/21

TITLE: BOOKS AND PAMPHLETSITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATECOST UNIT RATEC

I. PREPRESS OPERATIONS:(a) PDF proofs...........................per trim‐/page‐size unit 0.20 0.00 0.00 0.00 2.00 0.00 2.30 0.00 0.20 

II. PRINTING AND BINDING:

1 Perfect‐Bound Products:

(a) Text: Printing in a single ink color, including binding...per page

1 Makeready and/or Setup 0.20 0.00 6.00 0.00 6.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 13.60 0.00 9.00 0.00 20.00 0.00 125.00 0.00 12.00 

(b) Text: Printing in four color process, including binding...per page

1 Makeready and/or Setup 0.20 0.00 9.00 0.00 12.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 51.60 0.00 35.00 0.00 35.00 0.00 200.00 0.00 50.00 

© Covers: Printing Covers 1 and 4 or Covers 2 and 3 in a single ink color, including binding...............................per side

1 Makeready and/or Setup 0.40 0.00 12.00 0.00 7.50 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 27.20 0.00 18.00 0.00 22.50 0.00 142.00 0.00 12.00 

(d) Covers: Printing Covers 1 and 4 or Covers 2 and 3 in four color process, including binding (two stitches)...per side

1 Makeready and/or Setup 0.40 0.00 18.00 0.00 15.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 103.20 0.00 70.00 0.00 47.50 0.00 240.00 0.00 50.00 

2 Saddle‐Stitched Products:

(a) Text: Printing in a single ink color, including binding (two stitches)....................................................per page

1 Makeready and/or Setup 0.20 0.00 6.00 0.00 6.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 10.20 0.00 9.00 0.00 20.00 0.00 80.00 0.00 9.00 

(b) Text: Printing in four color process, including binding (two stitches)....................................................per page

1 Makeready and/or Setup 0.20 0.00 9.00 0.00 12.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 48.20 0.00 35.00 0.00 35.00 0.00 150.00 0.00 60.00 

© Covers: Printing Covers 1 and 4 or Covers 2 and 3 in a single ink color, including binding (two stitches)...per side

1 Makeready and/or Setup 0.40 0.00 12.00 0.00 7.50 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 20.40 0.00 18.00 0.00 22.50 0.00 95.00 0.00 12.00 

(d) Covers: Printing Covers 1 and 4 or Covers 2 and 3 in four color process, including binding (two stitches)...per side

1 Makeready and/or Setup 0.40 0.00 18.00 0.00 15.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 96.40 0.00 70.00 0.00 47.50 0.00 150.00 0.00 50.00 

3 Coil‐Bound Products:

(a) Covers and/or Text: Printing in a single ink color, including binding.........................................per printed page

1 Makeready and/or Setup 0.20 0.00 6.00 0.00 6.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 13.60 0.00 9.00 0.00 18.00 0.00 142.00 0.00 15.00 

(b) Covers and/or Text: Printing in four color process, including binding.........................................per printed page

1 Makeready and/or Setup 0.20 0.00 9.00 0.00 12.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 51.60 0.00 35.00 0.00 36.00 0.00 240.00 0.00 55.00 

4 Side‐Stitched Products:

(a) Covers and/or Text: Printing in a single ink color, including binding...........................................per printed page

1 Makeready and/or Setup 0.20 0.00 6.00 0.00 N/B 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 10.20 0.00 9.00 0.00 N/B 0.00 85.00 0.00 13.00 

(b) Covers and/or Text: Printing in four color process, including binding...........................................per printed page

1 Makeready and/or Setup 0.20 0.00 9.00 0.00 N/B 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 48.20 0.00 35.00 0.00 N/B 0.00 150.00 0.00 52.00 

5 One‐Stitch (ULC) Products:

(a) Covers and/or Text: Printing in a single ink color, including binding...........................................per printed page

1 Makeready and/or Setup 0.20 0.00 6.00 0.00 2.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 10.20 0.00 9.00 0.00 45.00 0.00 85.00 0.00 13.00 

(b) Covers and/or Text: Printing in four color process, including binding...........................................per printed page

1 Makeready and/or Setup 0.20 0.00 9.00 0.00 3.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 48.20 0.00 35.00 0.00 90.00 0.00 150.00 0.00 52.00 

6 Looseleaf Products:

(a) Covers and/or Text: Printing in a single ink color, including binding...........................................per printed page

1 Makeready and/or Setup 0.20 0.00 6.00 0.00 2.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 10.20 0.00 9.00 0.00 45.00 0.00 85.00 0.00 12.00 

(b) Covers and/or Text: Printing in four color process, including binding...........................................per printed page

1 Makeready and/or Setup 0.20 0.00 9.00 0.00 3.00 0.00 0.00 0.00 0.00 

2 Running per 1,000 Copies 48.20 0.00 35.00 0.00 45.00 0.00 150.00 0.00 50.00 

III. PAPER:(a) White Uncoated Text (50‐lb)........................................................................................................per 1,000 leaves 7.56 0.00 13.36 0.00 15.00 0.00 0.00 0.00 8.50 

(b) Colored Uncoated Text (50‐lb).....................................................................................................per 1,000 leaves 11.77 0.00 15.45 0.00 17.50 0.00 0.00 0.00 14.00 

© White High Quality Xerographic Copier, Laser Printer (24‐lb)...............................................per 1,000 leaves 10.59 0.00 19.48 0.00 18.00 0.00 0.00 0.00 10.00 

(d) White Index (90‐lb)........................................................................................................................per 1,000 leaves 374.00 0.00 47.50 0.00 40.00 0.00 0.00 0.00 32.00 

€ Colored Index (90‐lb)....................................................................................................................per 1,000 leaves 376.00 0.00 45.80 0.00 44.00 0.00 0.00 0.00 38.00 (f) White Index (110‐lb).....................................................................................................................per 1,000 leaves 379.00 0.00 46.90 0.00 50.00 0.00 0.00 0.00 36.00 (g) Colored Index (110‐lb).................................................................................................................per 1,000 leaves 397.00 0.00 50.20 0.00 55.00 0.00 0.00 0.00 42.00 (h) White Coated One‐Side Cover (C1S) (10‐pt.)...........................................................................per 1,000 leaves 460.00 0.00 49.10 0.00 42.50 0.00 150.00 0.00 55.00 

IV. ADDDITIONAL OPERATIONS:

(a) Saddle‐Stitching with an additional third stitch......................................................................per 1,000 leaves 12 75.00 900.00 0.00 0.00 25.00 300.00 750.00 9,000.00 100.00 

(b) Drilling (maximum of 3 holes per run).....................................................................................per 1,000 leaves 2.30 0.00 0.25 0.00 87.50 0.00 115.00 0.00 1.00 

© Perforating.....................................................................................................................................per 1,000 leaves 25.00 0.00 5.00 0.00 60.00 0.00 100.00 0.00 3.00 (d) Shrink‐film wrapping.........................................................................................................................................per package 0.20 0.00 0.25 0.00 0.50 0.00 0.50 0.00 0.30 

CONTRACTOR TOTALSDISCOUNT 1.00% $0.00 1.00% 0 0.00% 0 1.00% 0 2.00% 

DISCOUNTED TOTALS $0.00 0 0 0

GRAY G

Capitol He

A&W GRAPHICS

Dallas, TX

ADVANTAGE MAILING LLC

Salt Lake City, UT

COPY XPRESS

San Antonio, TX Chesapeake, VA

CLEAR VISIONS, INC.

Page 1 of 1
Program 6712-M Page 1 of 17

Specifications by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

San Antonio, Texas

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Books and Pamphlets

as requisitioned from the U.S. Government Publishing Office (GPO) by

DHA-J7 Education and Training

Multiple Award Contract

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending April 

30, 2021, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Central Time (San Antonio, TX), on April 24, 

2020, at the Government Publishing Office, San Antonio, TX. (Due to the COVID-19 pandemic, this will NOT 

be a public bid opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, 

bidders must submit email bids to bidssanantonio@gpo.gov for this solicitation. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the 

subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date specified 

above will not be considered for award. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised. All bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding. 

GPO has issued a new Government Paper Specification Standards, No. 13, dated September 2019. Prospective

bidders should carefully read this publication as the applicable standards within become an integral part of this 

contract. The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards

along with a list of major revisions.

 

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Robert Martinez at rmartinez@gpo.gov or (210) 675-1480, 

extension 32731.
Books and Pamphlets Page 2 of 17

6712-M (04/21)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III.

(b) Finishing (item related) Attributes – Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Electronic Media

P-8. Halftone Match (Single and Double Impression) Electronic Media

P-9. Solid or Screen Tint Color Match Pantone Matching System

P-10. Process Color Match Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).
Books and Pamphlets Page 3 of 17

6712-M (04/21)

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to April 30, 2021, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending January 31, 

2020, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 
Books and Pamphlets Page 4 of 17

6712-M (04/21)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through April 30, 2021 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

QUANTITIES: This contract is for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

“ORDERING.” The quantities of items specified herein are estimates only, and are not purchased hereby. Except 

as may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do 

not result in orders in the amounts or quantities described as “estimated,” it shall not constitute the basis for an 

equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and 

the Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement 

from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, and pursuant to the section entitled “DETERMINATION OF 

AWARD AND PLACEMENT OF WORK,” the low contractor and each successive low contractor shall furnish 

to the Government all items set forth herein which are called for by print orders issued in accordance with the 

“ORDERING” clause of this contract, except when the shipping/delivery schedule cannot be met.
Books and Pamphlets Page 5 of 17

6712-M (04/21)

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: 

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed 

bid including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
Books and Pamphlets Page 6 of 17

6712-M (04/21)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of books and pamphlets requiring such operations as 

electronic prepress, printing, binding, packing, and distribution.

TITLE: Books and Pamphlets.

FREQUENCY OF ORDERS, QUANTITY, NUMBER OF PAGES, AND TRIM SIZES: It is impossible to 

predetermine the number or frequency of orders which will be placed during the term of this contract. 

The projected frequency of orders and quantities are based on historical data, projections, and trends and should 

not be construed as a guarantee of the volume of work that will be ordered through the term of this contract. 

No. of Orders Approx. Quantity Approx. Number

Product Per Year Per Order of Pages Trim Size

Perfect-Bound 210 to 220 20 to 1,000 60 to 1,000 8-1/2 x 11”

Saddle-Stitched 15 to 25 30 to 1,500 8 to 96 8-1/2 x 11”

Coil Bound 30 to 35 3 to 330 48 to 350 8-1/2 x 11”

Side-Stitched 40 to 45 55 to 70 60 to 275 8-1/2 x 11”

One Stitch (ULC) 30 to 35 60 to 200 20 to 140 8-1/2 x 11”

Looseleaf 55 to 65 40 to 200 60 to 580 8-1/2 x 11”

NOTE: Perfect-bound products will always have a separate cover; all other products will have a separate cover 

only when ordered. More than one type of product may be ordered on the same print order requiring the same 

schedule.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Storage Media: Contractor-hosted FTP; email.

Software: Adobe Acrobat (current or near current version); Microsoft Office 2013 or newer.

All platform system and software upgrades (for specified applications) which may 

occur during the term of the contract must be supported by the contractor.

Fonts: Fonts will not be furnished. Contractor may assume that all fonts used are standard 

fonts such as Courier, Arial, Times Roman, etc.

Additional

Information: All files will be furnished in native application and/or PDF format. Occasionally, a 

file may be furnished in JPEG, GIF, or PNG format.

Electronic Microsoft files from Presentations, Word Processing, or other nonpublishing applications will be furnished. 

Electronic media will include all illustrations and graphics furnished in place.

Visuals of electronic files may be furnished. 

Pantone Matching System and CMYK will be used for color identification.

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished, as 

needed.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on the finished product.
Books and Pamphlets Page 7 of 17

6712-M (04/21)

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. Third Party FTP clients, such as 

Dropbox and Hightail, are not acceptable.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

contract administrator within 24 hours of receipt of the Government furnished material.

The contractor shall create or any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet 

the assigned quality level.

All halftones are to be 150-line screen or finer.

The contractor will not receive additional compensation or time for common errors associated with the output of 

Microsoft Office files. Common errors include, but are not limited to: (a) color issues and shift (RGB color data, 

no spot colors, loss of black plate); (b) page integrity (text reflow); (c) missing prepress features (e.g., bleeds, trim 

marks); or, (d) loss of text characters from graphic elements. 

If supplied by the Government, a visual will be considered the standard for output. The contractor must ensure 

that the page integrity (e.g., reflow) of final output matches the furnished visual. Additional system work may be 

required to produce acceptable output as per specifications.

Some orders will not have a visual furnished; only the digital file will be provided. If no visual is provided, the 

contractor is not responsible for common errors associated with the output of Office Graphics files such as loss of 

page integrity due to text reflow, missing prepress features, or loss of text characters from graphic elements.

When a visual and an electronic file are furnished, the contractor must not use the visual as camera copy. All 

copies must be produced from the electronic file provided, unless otherwise specified.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions and provide a revised file.

Prior to making any revisions, the contractor shall copy the furnished files and make all changes from the copy 

unless otherwise indicated.

PROOFS: When ordered, one (1) Press Quality PDF soft proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match. Proofs must show crop marks.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”
Books and Pamphlets Page 8 of 17

6712-M (04/21)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein and 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf.

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine.

The paper to be used will be indicated on each print order.

Text:

White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

Colored Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A63.

White High Quality Xerographic Copier, Laser Printer, basis weight: 24 lbs. per 500 sheets, 17 x 22”, equal to 

JCP Code O-61.

Cover:

White and Colored Index, basis weight: 90 and 110 lbs. per 500 sheets, 25-1/2 x 30-1/2”, equal to JCP Code K10.

White Coated One-Side Cover (C1S), 10 pt., equal to JCP Code L70.

PRINTING: At contractor's option, the product may be produced via conventional offset or digital 

printing provided that Quality Level 3 standards are maintained. Final output must be a minimum of 150 

line screen and at a minimum resolution of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth 

technology. Digital device must have a RIP that provides an option for high quality color matching such 

as Device Links Technology and/or ICC Profiles.

Text: Print text pages print one side only or head-to-head in a single ink color or in four-color process. Match 

Pantone number indicated on print order.

Covers: Print covers in a single ink color or in four-color process. Match Pantone number indicated on print 

order. Cover 1 will always print. Covers 2, 3 and 4 may be blank. Spine will print when specified on the print 

order.

MARGINS: Margins will be as indicated on the print order or furnished electronic files. Text pages have 

adequate gripper margins. Covers 1 and 4 may bleed all sides. Balance of covers will have adequate gripper 

margins.

BINDING: Bind as indicated on the print order. Various binding styles will be ordered as follows:

Perfect-Bound: Perfect-bind text and wraparound cover; trim three sides. Score a stress relief hinge, front and 

back, approximately 1/4” from the bind edge.

Saddle-Stitched: Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-

page signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right side of 

stitches will not be allowed. 
Books and Pamphlets Page 9 of 17

6712-M (04/21)

NOTE: An occasional order (less than 10% of orders requiring saddle-stitching) may require a third stitch to be 

located between the two standard stitches (as specified on the print order).

Coil-Binding: Punch suitably and insert a suitably-sized black plastic coil. (NOTE: GBC or Wire-O binding is 

not acceptable).

Side-Stitched: Side-wire stitch in two places and trim three sides.

One stitch ULC: Trim four sides. Stitch with one wire stitch in the upper left corner (ULC).

Looseleaf: Trim four sides.

Drilling: When ordered, drill three round holes, 5/16” diameter, 4-1/4” center to center, centered on the 11” 

dimension, center of holes 3/8” from the left edge of the product, or as indicated on the print order.

Perforation: When ordered, perforate pages 1/2” from the bind edge along the entire 11” dimension for easy 

removal from the product. Perforated pages must withstand normal handling without separating.

Shrink-film Wrapping: When ordered, shrink-film wrap copies as specified on the print order.

PACKING: Pack suitable in shipping containers not to exceed 40 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged, and the package will 

not open nor split during shipment.

LABELING AND MARKING (Package and/or Container Label): Contractor to download GPO Form 905 (R. 

7-15) – Labeling and Marking Specifications which can be located on GPO.gov, fill in appropriate blanks, and 

attach to shipping containers. 

INSPECTION SAMPLES: When indicated on the print order or otherwise requested, contractor shall submit 

one (1) sample for inspection to: U.S. Government Publishing Office, San Antonio Satellite Office, 1531 

Connally, Suite 2, Lackland AFB, TX 78136, Attn: Inspection samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, and title and include 

a facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies.

DISTRIBUTION: Deliver f.o.b. destination to one address at: JBSA Fort Sam Houston, TX, 78236.

Inside delivery is required. All deliveries must be made no later than 3:00 p.m., Monday through Friday.

NOTE: Due to new admission requirements, sponsorship is now required for all non-DoD persons. Contractor 

must contact METC as least 24 hours prior to making a delivery. Contractor to call Administrative Services 

Department at (210) 808-3933/4639/3820, or email at osd.jbsa.metc.list.imd-administrative-servicesowner@mail.mil. Contractor must provide the company’s name, driver’s full name, date of birth, driver’s license 

state and number, delivery date, and order name and number(s). Failure to arrange delivery at least 24 hours in 

advance negates any payments required due to additional delivery attempts. Additionally, if proper notification is 

given, the contractor must document delivery attempts; the contractor will not be held liable for late deliveries due 

to scheduling difficulties.
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6712-M (04/21)

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) 

via email to: osd.jbsa.metc.list.imd-administrative-services-owner@mail.mil. The subject line of the email shall 

be “Distribution Notice for 6712-M, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide 

all applicable tracking numbers, delivery methods, and title of product. Contractor must be able to provide copies 

of all delivery receipts upon agency request.

All expenses incidental to the pickup and return of furnished materials (if applicable), submitting PDF soft proofs,

and furnishing samples must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Print orders and furnished material will be furnished via contractor-hosted FTP site or via email. 

When ordered, PDF soft proof to be emailed to the ordering agency contact(s) as specified on the print order.

NOTE: Occasionally, orders will be issued that will require publications to be delivered at staggered delivery 

dates. The contractor is cautioned that, in between the specified staggered delivery dates, a document revision(s) 

may be required by the ordering agency. If this should be required, the contractor will be provided with a revised 

copy to be used for printing the remaining publications within the order. 

No definite schedule for the placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

 As specified on the print order, complete production and delivery must be made as follows:

(a) Approximately 35% of the orders will deliver within 3 to 4 workdays, as specified on the print order.

(b) Approximately 10% of the orders will deliver within 5 to 7 workdays, as specified on the print order.

(c) Approximately 55% of the orders will deliver 8 or more workdays, as specified on the print order.

 When required, no specific date is set for submission of proofs. Proofs must be submitted as soon as 

possible to allow for revised proofs, if contractor’s errors are judged serious enough to require them. 

 Typically, proofs will be withheld no more than one (1) workday from their receipt at the ordering agency 

until changes/corrections/“O.K. to Print” are provided via email, fax, or telephone. If a longer hold time 

is required, it will be specified on the print order.

 All proof time and transit time is included in the schedule as specified on the print order.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the GPO San Antonio Office via 

email at infosanantonio@gpo.gov. Personnel receiving email will be unable to respond to questions of a technical 

nature or to transfer any inquiries.
Books and Pamphlets Page 11 of 17

6712-M (04/21)

SECTION 3. - DETERMINATION OF AWARD AND PLACEMENT OF WORK

The Government will make multiple awards under this solicitation since it is anticipated that one firm may not be 

able to meet all of the requirements.

Each order will be individually abstracted to determine the lowest bid.

In placing work, the Government will first communicate with the low contractor to determine whether or not at 

that time one or more orders for specified quantities can be accepted for shipment within the time required by the 

Government. The Government will be obligated to place each order with the low contractor first, the next low 

contractor second, and so on until the order has been accepted. Placement of orders shall be made only to those 

contractors whose prices are determined to be fair and reasonable. The low contractor and each successive next 

low contractor shall be obligated to accept the order except when the shipping schedule cannot be met. 

Contractors refusing to accept orders with the requested ship date shall be required to provide the best date that 

can be met. When the contractor accepts, a formal print order will be issued.

Due to the urgency of the work, orders will be placed by email and the contractor must reply within 30 minutes

whether or not the order can be accepted. (NOTE: The ordering agency will send to the email address provided 

in the contractor’s bid papers. See “BIDDER’S NAME AND SIGNATURE” specified in SECTION 4.)

Any contractor’s position in the sequence of awards may be jeopardized by consistently refusing work of one type 

and accepting work of another. When such an instance is found, the contractor involved will be notified and 

unless prompt adjustment in order acceptance is made to maintain the lowest cost to the Government, the 

contractor may be disqualified from further participation under this contract.

Exception: Noncompliance with the shipping and/or delivery schedule, or any other term, condition, or 

specification of this contract will be cause, and the GPO reserves the right, to withhold further orders until the 

contractor is judged by the Government to have established adequate procedures to fulfill the requirements.
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6712-M (04/21)

THIS PAGE IS INTENTIONALLY BLANK.
Books and Pamphlets Page 13 of 17

6712-M (04/21)

SECTION 4. - SCHEDULE. OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided for which bids are submitted. Bids submitted with any 

obliteration, revision, or alteration of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

An entry of NB (No Bid) must be entered if bidder does not intend to furnish certain items.

Bids submitted with NA (Not Applicable) or blank spaces for the individual items will be considered as an entry 

of NB for that particular item.

All invoices submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

Cost of all required paper must be charged under Item III., “PAPER.”

Perfect-Bound and Saddle-Stitched Products: A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text.

Coil-Bound, Side-Stitched, ULC, and Looseleaf Products: A charge will be allowed for printed pages only.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 

I. PREPRESS OPERATIONS: 

 (a) PDF proofs.................................................................................per trim-/page-size unit......$___________

______________

(Initials)
Books and Pamphlets Page 14 of 17

6712-M (04/21)

II. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary for the printing, binding, packing, and distribution of the product 

listed in accordance with these specifications.

Prices submitted for line items I.1.(c) and (d) must include the printing on the spine, when required.

Prices submitted for line items I.2.(a) through (d) are for standard two stitches. When ordered, the third stitch 

must be charged under line item IV.(a).

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

1. Perfect-Bound Products:

(a) Text: Printing in a single ink color,

including binding .......................................................per page......$___________ $___________

(b) Text: Printing in four-color process,

including binding .......................................................per page......$___________ $___________

(c) Covers: Printing Covers 1 and 4

or Covers 2 and 3 in a single ink color,

including binding ........................................................per side......$___________ $___________

(d) Covers: Printing Covers 1 and 4

or Covers 2 and 3 in four-color process,

including binding ........................................................per side......$___________ $___________

2. Saddle-Stitched Products:

(a) Text: Printing in a single ink color,

including binding (two stitches).................................per page......$___________ $___________

(b) Text: Printing in four-color process,

including binding (two stitches).................................per page......$___________ $___________

(c) Covers: Printing Covers 1 and 4

or Covers 2 and 3 in a single ink color,

including binding (two stitches)..................................per side......$___________ $___________

(d) Covers: Printing Covers 1 and 4

or Covers 2 and 3 in four-color process,

including binding (two stitches)..................................per side......$___________ $___________

______________

(Initials)
Books and Pamphlets Page 15 of 17

6712-M (04/21)

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

3. Coil-Bound Products:

(a) Covers and/or Text:

Printing in a single ink color,

including binding ...........................................per printed page......$___________ $___________

(b) Covers and/or Text:

Printing in four-color process,

including binding ...........................................per printed page......$___________ $___________

4. Side-stitched Products:

(a) Covers and/or Text:

Printing in a single ink color,

including binding ...........................................per printed page......$___________ $___________

(b) Covers and/or Text:

Printing in four-color process,

including binding ...........................................per printed page......$___________ $___________

5. One-Stitch (ULC) Products:

 (a) Covers and/or Text:

Printing in a single ink color,

including binding ...........................................per printed page......$___________ $___________

(b) Covers and/or Text:

Printing in four-color process,

including binding ...........................................per printed page......$___________ $___________

6. Looseleaf Products:

 (a) Covers and/or Text:

Printing in a single ink color,

including binding ...........................................per printed page......$___________ $___________

(b) Covers and/or Text:

Printing in four-color process,

including binding ...........................................per printed page......$___________ $___________

 

______________

(Initials)
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6712-M (04/21)

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

 Per 1,000 Leaves

(a) White Uncoated Text (50-lb.)................................................................................................$___________

(b) Colored Uncoated Text (50-lb.) ............................................................................................$___________

(c) White High Quality Xerographic Copier, Laser Printer (24-lb.)...........................................$___________

(d) White Index (90-lb.)..............................................................................................................$___________

(e) Colored Index (90-lb.)...........................................................................................................$___________

(f) White Index (110-lb.)............................................................................................................$___________

(g) Colored Index (110-lb.).........................................................................................................$___________

(h) White Coated One-Side Cover (C1S) (10-pt.).......................................................................$___________

IV. ADDITIONAL OPERATIONS:

 (a) Saddle-Stitching with an additional third stitch....................................per 1,000 copies......$___________

(b) Drilling (maximum of 3 holes per run) ................................................ per 1,000 leaves......$___________

When drilling books or pamphlets with separate covers, each thickness of cover stock will be counted as 

three leaves.

 (c) Perforating ............................................................................................ per 1,000 leaves......$___________

(d) Shrink-film wrapping ..................................................................................per package......$___________

______________

(Initials) 
Books and Pamphlets Page 17 of 17

6712-M (04/21)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected 

the city and state shown below in the address block, and the bid will be evaluated and the contract awarded on 

that basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional 

shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar 

Days. See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance 

period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________