Program No 4970-S R2 Term 9/1/2023 To 8/31/2024 (up to 4 option years)

TITLE: IRS training materials, Rapid Turn-Around

(Contr #1 - E4) (Contr #2 - G4) (Contr #3 - I4)

Power Imaging Inc CDS Office Technologies F&S Service Company

BASIS OF Denver, CO Springfield, IL Eddyville, KY

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATECOST

I. COMPLETE PRODUCT: 

Per 1,000 Pages

Black only (copying or digital printing)-one or two sides... 2,560 19.00 48,640.00 24.98 63,948.80 20.00 51,200.00

II. PAPER: Per 1,000 Leaves

 (a) JCP Code* O60, Plain Copier, Xerographic, White, Basis

Weight 20 lbs............................................................. 1,280 19.00 24,320.00 17.67 22,617.60 17.00 21,760.00

 (b) JCP Code* L20, Vellum-Finish Cover; White and light

blue, Basis Weight 65 lbs............................................. 1 80.00 80.00 97.00 97.00 49.50 49.50

 (c ) JCP Code* K10, Index; White, Basis Weight 90 lbs.......... 25 70.00 1,750.00 136.00 3,400.00 125.00 3,125.00

III. ADDITIONAL OPERATIONS:

 (a) Slip sheeted using a colored separator between sets.......

Price per set............................................................... 600 0.05 30.00 0.40 240.00 0.08 48.00

 (b) Shrink film wrapped with chipboard..............................

Price per shrink wrap.................................................. 8,000 0.20 1,600.00 0.79 6,320.00 0.25 2,000.00

 (c ) Stapled with one staple in upper left corner....................

Price per each............................................................ 200 0.05 10.00 0.24 48.00 0.10 20.00

 (d) Tape bound using black or colored tape.........................

Price per each............................................................ 200 2.00 400.00 3.99 798.00 3.50 700.00

 (e ) Comb bound using black or white combs.......................

Price per each............................................................ 200 2.00 400.00 4.97 994.00 1.50 300.00

 (f) Round hole drilled.......................................................

Price per 1,000 leaves.................................................. 2,560 1.00 2,560.00 2.37 6,067.20 1.50 3,840.00

 (g) Insert white tab dividers in text.....................................

Price per set............................................................... 400 1.00 400.00 2.97 1,188.00 1.00 400.00

IV. PACKAGING: Per Each

Pallets....................................................................... 44 50.00 2,200.00 20.00 880.00 75.00 3,300.00

CONTRACTOR TOTALS $82,390.00 $106,598.60 ----------------

DISCOUNT 2.00% $1,647.80

DISCOUNTED TOTALS $80,742.20 $106,598.60

Awarded

JY - 8/30/2023

Page 1 of 1
Program 4970-S R-2 Page 1 of 19 

Specifications by JY 

Reviewed by MB 

U.S. GOVERNMENT PUBLISHING OFFICE 

Southwest Region 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

IRS training materials, Rapid Turn-Around 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of the Treasury – Internal Revenue Service 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning September 1, 2023 and 

ending August 31, 2024, plus up to four (4) optional 12-month extension periods that may be added in 

accordance with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 

of this contract. 

BID OPENING: Bids shall be opened at 11:00 AM, prevailing Pacific Standard Time (PST), on August 

25, 2023 at the U.S. Government Publishing Office, Southwest Region. 

BID SUBMISSION: Bidders MUST submit email bids to bidssanfran@gpo.gov for this solicitation. No 

other method of bid submission will be accepted at this time. The program number and bid opening date 

must be specified in the subject line of the emailed bid submission. Bids received after 11:00AM PST on 

the bid opening date specified above will not be considered for award. This will not be a public bid 

opening.

*READVERTISE R-2 – This is a reprocurement of Program 4970-S R-1. Revised estimated quantity. 

Removed all paper inventory requirements. Updated delivery notification requirements. 

BIDDERS, PLEASE NOTE: The GPO 910 “BID” Form is no longer required. Bidders are to fill out, 

sign/initial, as applicable, all pages of SECTION 4. – SCHEDULE OF PRICES. 

Abstract of previous contract prices are available at https://www.gpo.gov/how-to-work-withus/vendors/contract-pricing. 

NOTE: These specifications have been significantly revised; therefore, all bidders are cautioned to 

familiarize themselves with all portions of these specifications before bidding. 

For information of a technical nature before award, contact Jennifer Yarbrough at 707-748-1976 or 

jyarbrough@gpo.gov. 

 
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4970-S R-2 (08/2024) 

SECTION 1.- GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to 

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO 

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance 

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 

9-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/qatap-rev-09-19.pdf. 

SUBCONTRACTING: The predominant production function is copying/duplicating/printing and binding 

of loose-leaf books. Any contractor who cannot perform the predominant functions will be declared nonresponsible. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level IV 

(b) Finishing (item related) Attributes – Level IV 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Electronic Files/Approved Proofs 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend 

the term of this contract for a period of 12 months by written notice to the contractor not later than 30 days 

before the contract expires. If the Government exercises this option, the extended contract shall be 

considered to include this clause, except, the total duration of the contract may not exceed five (5) years as 

a result of, and including, any extension(s) added under this clause. Further extension may be negotiated 

under the “EXTENSION OF CONTRACT TERM” clause. See also “ECONOMIC PRICE 

ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to 

the GPO and the contractor. 
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4970-S R-2 (08/2024) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The 

first period will extend from September 1, 2023 through August 31, 2024 and the second and any 

succeeding period(s) will extend for 12 months from the end of the last preceding period, except that the 

length of the final period may vary. The first day of the second and any succeeding period(s) will be the 

effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from 

the 12-month interval ending three (3) months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval 

ending May 31, 2023 called the base index. The percentage change (plus or minus) of the variable index 

from the base index will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply 

the percentage increase or decrease against the total price of the invoice less reimbursable postage or 

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the 

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination 
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4970-S R-2 (08/2024) 

of responsibility by the Government. Failure to provide the requested information in the time specified by 

the Government may result in the Contracting Officer not having adequate information to reach an 

affirmative determination of responsibility. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual print order for each job placed with the contractor. The print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from September 1, 2023 through August 31, 

2024, plus for such additional period(s) as the contract is extended. All print orders issued hereunder are 

subject to the terms and conditions of the contract. The contract shall control in the event of conflict with 

any print order. A print order shall be “issued” upon notification by the Government for purposes of the 

contract when it is electronically transmitted or otherwise physically furnished to contractor in conformance 

with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates 

only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the 

Government’s requirements for the items set forth herein do not result in orders in the amounts or quantities 

described as “estimated,” it shall not constitute the basis for an equitable price adjustment under this 

contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items 

set forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit 

on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure this 

requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items 

set forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of 

this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instructions for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 
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4970-S R-2 (08/2024) 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractors are expected to submit invoices within 30 days of job shipping/delivery. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF 

PRICES.”

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not 

limited to, the following – 

1. Illegibility of bid. 

2. Emails over 75MB may be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders 

are advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO 

will use the prevailing time (specified as the local time zone) and the exact time that the email is 

received by GPO’s email server as the official time stamp for bid receipt at the specified location 

NOTIFICATION: The contractor will be notified a minimum of 30 days before the end of the current 

contract annual period of availability or non-availability of funds for subsequent periods. Cancellation is 

effected if (i) the Contracting Officer notifies the contractor that funds are not available for the next year, 

or (ii) the Contracting Officer fails to notify the contractor that funds are available for the next year. 

 
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4970-S R-2 (08/2024) 

SECTION 2.- SPECIFICATIONS

SCOPE: These specifications cover the reproduction (copying or digital printing) of various loose-leaf 

books and tabs. Operations include download of government furnished digital print files, collation including 

tab divider when required, and binding using such operations as slip sheeting, stapling, tape binding, comb 

binding, shrink film wrapping, cutting, drilling, labeling, packing, and shipping. 

TITLE: IRS training materials, rapid turn-around. 

FREQUENCY OF ORDERS: It is not possible to predetermine the number or frequency of orders that 

will be placed during the term of this contract. Historical data accumulated over a period of time for similar 

type products purchased by this office have been used to project the anticipated usage on this contract. 

It is anticipated that approximately 40 orders may be per year placed as follows. 

 QUANTITY 

Black only (copying or digital printing) – one or two sides ............................ 40 

QUANTITY AND NUMBER OF PAGES: Estimated from 10 to 2,000 (average of 200) copies per order. 

A few orders may be for fewer than 10 copies or for more than 2,000 copies. No guarantee can be made as 

to the quantity and number of pages that will be ordered and actual quantities may be less than or exceed 

those indicated. 

Black only copying one or two sides, from 4 to 2,000 pages. A page is one side of a leaf of paper. It is 

estimated that most work will be in the following ranges. 

 PAGES APPROX. # OF ORDERS 

Approx. 30% or orders 

will be for fewer than 100 pages ..................................... Up to 100 ............................ 12 

Approx. 60% of orders 

will be for 100 to 500 pages ........................................... 101 to 500 ............................ 24 

Approx. 10% of orders 

will be for over 500 pages ................................................ over 500 .............................. 4 

TRIM SIZE: 

Training Materials: 8-1/2 x 11” 

Tab Dividers: 9 x 11” - 1/5th cut, approx. 9 x 11” including 1/2” tab, banks of 5 (or other mutually agreed 

upon configurations that the contractor is willing to provide for the same price and schedule). 

GOVERNMENT TO FURNISH: Furnished Files: Electronic files in Adobe Acrobat PDF (RGB) format, 

created in a Windows platform, will be furnished via email or through GPO File Sharing. Contractor must 

be a registered user of GPO File Share (instructions for registration can be provided). Files will be encrypted 

using SecureZIP by PK Ware. Contractor must be able to use the latest version of Adobe Acrobat as well as 

be backwards compatible. 
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4970-S R-2 (08/2024) 

Print Order (GPO Form 2511). Print orders will generally be sent via email or to GPO File Share. Contractor 

must be able to accept via email and/or GPO File Share. 

The following material will be furnished for use in distribution: 

1. Distribution list. Distribution List (Form 2040 F/T) (Exhibit 2) or other distribution list will be 

furnished in Acrobat PDF format or Excel via email with each order. Each distribution list will 

contain the names, addresses and contact information of all potential shipping destinations. 

Destinations that will receive copies will have a quantity designated. If the quantity field is left 

blank, then there is no shipment to that destination for that order. 

2. Electronic file for IRS Package/Carton Labels (IRS Form 6153) (Exhibit 3) will be included with 

each order. This label must be reproduced by the contractor on white or yellow stock, as specified 

on the individual print order. Contractor will be required to complete all labels from the information 

provided on the Form 2040 F/T Distribution List. Delivery address may be printed on the label(s) 

or may be required to be inserted by the contractor, carton number of total (e.g., 1 of 3, 2 of 3, 3 of 

3) in shipment, and similar. Occasionally, more than one label may be furnished and contractor is 

cautioned to use the correct label for the correct destination.

3. Training Materials Label (IRS Document 6310) (Exhibit 4). Labels are 8.5 x 5.5”. Every carton 

requires application of this label. These are crack and peel labels that will be provided to the 

contractor. 

PROOFS: Rarely, some orders may require PDF soft proof. This must be emailed to address provided on 

the Form 2511 within one (1) work day of receiving PDF of text for the job. Proof OK will be returned 

within one (1) work day. Delivery date may be changed at to accommodate delays in return of the proof 

with agreement between the IRS, contractor, and GPO. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check 

(preflight) of the furnished media and publishing files to assure correct output of the required reproduction 

image. Any errors or data corruption that might interfere with proper file image processing must be reported 

to the IRS contact on the Form 2511. 

The contractor shall set proper screen angles and screen frequency if necessary, and define file output 

selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level. 

RIGHTS ON DATA REGARDING FONTS: The fonts provided (see GOVERNMENT TO FURNISH) 

are the property of the ordering agency and are provided for use on this contract only. Using the furnished 

fonts on any job other than the one for which the fonts were submitted violates copyright law. All fonts 

should be eliminated from contractor's archive immediately after completion of the production run. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government 

to Furnish,” necessary to produce the product(s) in accordance with these specifications. 

The contractor is required to have Internet access provided through an Internet Service Provider, an email 

account, and a web browser equivalent to Internet Explorer 6.0 or Microsoft Edge. The contractor is also 

required to have Adobe Acrobat 9.1 (or higher) software (not Adobe Reader). The contractor is required to 

purchase SecureZIP by PK Ware. The contractor must furnish an email address for the IRS to email the 

forms mentioned above. 
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4970-S R-2 (08/2024) 

The contractor must be able to send and receive password-encrypted, zipped files via email or GPO File 

Share. 

STOCK: The specifications of all stock furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019, and any subsequent amendments thereto.

All stock used in each copy must be of a uniform shade. 

Unless otherwise indicated, all black only copies will be on JCP O60. Covers, when ordered, will be 

on white or light blue vellum cover. Covers normally consist of two leaves of paper (a front and a 

back cover). 

The following stocks may be ordered: 

a) JCP Code* O60, Plain Copier, Xerographic; White (Archival Quality), Basis Size 17 x 22”, Basis 

Weight 20 lbs. *Infrequently, colored sheets may be ordered for slip sheeting if necessary. 

b) JCP Code* L20, Vellum-Finish Cover; White and Light Blue, Basis Size 20 X 26”, Basis Weight 65 

lbs. 

c) JCP Code* K10, Index; White, Basis Size 25.5 X 30.5”, Basis Weight 90 lbs. *Tab dividers will be on 

white index, 1/5th cut. 

PRINTING/COPYING: Reproduce one side in black; both sides in black (head to head or as specified). 

Tab dividers, if ordered, copy in black on face only or face and back. 

Full reverse, bleed pages and a solid area over two square inches per page shall not be required. 

Copies or digital printing WILL NOT be acceptable if they contain background tone, faded out or 

inconsistent images, or are not otherwise equal to the furnished files. 

MARGINS: No bleeds. At least 1/4” white space will be allowed on all edges except on tab dividers.

BINDING: Various binding styles may be ordered. Most orders will require collation into sets. Sets may 

be ordered bound as follows. All of these methods are at the government’s option. 

a) Slip sheeted using a colored separator between sets; 

b) Shrink film wrapped with chipboard; 

c) Stapled with one staple in upper left corner; 

d) Tape bound using black tape as ordered (or any other mutually agreed upon colors that the contractor 

is willing to make available for the same cost and schedule); or 

e) Comb bound using black or white plastic combs as ordered (or any other mutually agreed upon colors 

that the contractor is willing to make available for the same cost and schedule); 
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4970-S R-2 (08/2024) 

f) Most orders will require 3 round holes, 4-1/4” center to center, along 11” dimension or 2 holes, 2-3/4” 

center to center along 8-1/2” dimension. Holes will be ordered either 1/4” or 3/8” in diameter; and 

center of holes to be 3/8” from left or top edge. 

g) Insert white tab dividers in text. Guide for placement will be provided. 

IDENTIFICATION MARKINGS: Identification markings such as register marks, ring folios, rubber 

stamped jacket numbers, commercial identification marks of any kind, etc., must not print on finished 

product. 

PACKAGING: NOTE: Critical packaging requirements. Failure to package correctly will result in 

rejection. 

Do not mix different print orders within any form of packing. Each form of packing whether envelope, 

padded bag, container, or pallet must be for the individual print order. Contractor may have more than one 

print order with the same destination(s). These are to be kept separate; they are NOT to be combined. When 

pallets are required, they must meet the specifications in Exhibit 1. 

 

Shrink film wrap individual books or quantities as required. (See “BINDING”). When agency re-ships 

individually shrink-film wrapped packages, the shrink-film wrap must be of sufficient strength as to not 

break open. 

Insert single or multiple copies up to 200 leaves into Kraft envelopes. For quantities over 200 leaves up to 

12 lbs., pack in padded shipping bags, and over 12 lbs. up to 32 lbs., pack in shipping containers. Shipping 

container must not exceed 32 lbs. when fully packed. Use only new corrugated or solid fiberboard 

containers with a minimum bursting strength of 275 psi. Boxes must be of sufficient strength to withstand 

handling through the US Mail or a small package carrier. 

Shipping containers for shipments to NDC, Bloomington, IL must be 17-1/2 x 11-1/2 x 7-1/4”. This 

is the only acceptable size container – NO EXCEPTIONS. Container size to other destinations is not 

critical. 

No additional charges will be allowed in the schedule of prices for packing other than the line item for 

pallet. 

LABELING AND MARKING: Reproduce shipping container label from furnished files, fill in 

appropriate blanks (where necessary) and attach to shipping containers per instructions. Full shipments are 

required. All expenses incidental to labeling and marking bundles and containers must be borne by the 

contractor. 

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts 

must include the GPO jacket, program, and print order numbers; total quantity delivered, number of cartons, 

and quantity per carton; date delivery made; and signature of the Government agent accepting delivery. 

The original copy of these receipts or other acceptable proof must accompany the contractor's invoice for 

payment. 

NOTIFICATION OF DELIVERY: Contractor must notify the ordering agency (printing specialist 

listed on the Form 2511) on the same day that the product ships/delivers via e-mail. The subject line of 

this message must include the program and print order number. The notice must include all applicable 

tracking numbers. 
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4970-S R-2 (08/2024) 

DISTRIBUTION: FOB Contractor City: Ship/Deliver F.O.B. Contractor’s City (at Government’s 

expense): 

Shipping to various destinations throughout the United States. Most orders will have shipment to 

Bloomington, IL. Generally, each order will have multiple destinations. For most orders, the number of 

destinations range from 2 to 12. Occasionally, additional destinations may be required. It is unusual for the 

total number of destinations to exceed 20. 

Shipments Up to 750 lbs. per destination per print order. Shipments that are up to 750 lbs. per individual 

destination on a print order are to be shipped via the Government’s designated small package carrier. 

Contractor must use the small package carrier designated by the Government. The designated carrier may 

change during the term of the contract. The Government will provide the contractor with the account 

number to be used. Contractor MUST use this account number for these shipments. This account number 

can only be used for IRS designated shipments under this contract. The account number cannot be used for 

private use. It cannot be used for any other contracts unless those are IRS contracts where its use is 

specifically authorized. 

Occasionally, the contractor will be required to use an expedited delivery service, such as an overnight 

service for a portion or all of a print order. This is not covered under the IRS shipping account. For 

destinations specifically designated on the print order, contractor is to deliver reimbursable using the 

service designated on the print order (e.g., overnight delivery by 10:30 a.m., two day, etc.). Contractor 

must deliver at their expense and they will be reimbursed for the actual shipping charges. Contractor 

will be required to submit a copy of the carrier’s billing with their invoice for reimbursement. Do NOT send 

orders using other than the IRS account number unless the expedited service is specially authorized on the 

print order. 

Shipments over 750 lbs. per destination per print order. Shipments that are over 750 lbs. are to be sent via 

freight carriers. The IRS will provide the Government Bill(s) of Lading (GBL’s) for each required 

destination per print order. It is not anticipated that “blank” or “partially completed” GBL’s will be provided 

for general use under this contract but rather that IRS GBL’s will be provided per print order when required. 

At the Government’s option, these GBL’s may be provided as hard copy, via fax, or via e-mail. It is 

anticipated that email will be most often used and contractor must be able to accept via this means. If GBL’s 

are furnished, specific instructions will be furnished with them which the contractor must follow. Contractor 

must use the Government designated carrier. 

Use of a carrier other than the designated carrier, without the express permission of the IRS, is not 

authorized. 

The IRS will not pay for shipping charges for other than their designated carrier(s). It is anticipated that 

GBL’s will be furnished via email two days in advance of shipment. GBL’s may be accompanied by 

instructions for “distribution” as well as the designated carrier. Contractor must follow those instructions. 

GBL’s are obligating documents and GBL’s furnished for one print order under this contract cannot be used 

for another agency, contract, print order, shipment, or any other use. All unused GBL’s must be returned to 

the IRS point of contact as designated on the GPO Form 2511 Print Order or as otherwise instructed. If 

GBL’s are furnished via email, then an email notification of GBL numbers not used will be acceptable. 

NOTE: Contractor is not to combine shipments from one print order with another, even if going to the same 

destination(s). All print orders must be considered individually. This applies to all shipments – whether sent 

via small package carrier or via Government Bill of Lading. 
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4970-S R-2 (08/2024) 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of 

any job prior to receipt of the individual print order (GPO Form 2511). 

No definite dates can be predetermined for placement of orders. Contractor will be notified by email when 

furnished material has been transmitted. 

All orders must deliver within 6 working days (as indicated on the GPO Form 2511) to any destination in 

the contiguous 48 states via UPS Ground method after receipt of the work order. 

 
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SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” 

to the following units of production which are the estimated requirements to produce 12 months' work under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for the term of this contract. 

The following item designations correspond to those listed in the “Schedule of Prices”. 

I. 2,560 

II. a) 1,280 

 b) 1 

 c) 25 

III. a) 600 

 b) 8,000 

 c) 200 

 d) 200 

 e) 200 

 f) 2,560 

 g) 400 

IV. 44 

 
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SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city. 

Prices must include the cost of all required materials and operations for each item listed in accordance with 

these specifications. 

Contractor must make an entry in each of the spaces provided. Bids submitted with any obliteration, 

revision, or alteration of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if contractor intends to furnish individual items at no charge 

to the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government. 

Fractional parts of 1,000 shall be prorated at the “per 1,000” rate and fractional parts of 100 shall be prorated 

at the “per 100” rate. 

I. COMPLETE PRODUCT: Prices quoted shall include the cost of all required materials and operations 

(excepting Items II and III) necessary for the complete production and distribution of the product listed 

in accordance with these specifications. 

Paper costs to be charged under Item II. 

 Per 1,000 Pages 

Black only (copying or digital printing) – one or two sides ................................ $______________ 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the net number of 8-1/2 x 11” leaves furnished 

for the product(s) ordered. The cost of any paper required for makeready or running spoilage must be 

included in the prices bid. 

Per 1,000 Leaves 

a) JCP Code* O60, Plain Copier, Xerographic, 

White, Basis Weight 20 lbs. ........................................................................... $______________ 

b) JCP Code* L20, Vellum-Finish Cover; 

White and light blue, Basis Weight 65 lbs. .................................................... $______________ 

c) JCP Code* K10, Index; 

White, Basis Weight 90 lbs. ........................................................................... $______________ 

______________ 

 (Initials) 
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4970-S R-2 (08/2024) 

III. ADDITIONAL OPERATIONS: The following are charges that are in addition to Item I. These 

charges will only be allowed when specified on the print order. 

a) Slip sheeted using a colored separator between sets ...... Price per set. ................. $______________ 

b) Shrink film wrapped with chipboard. ............................ Price per shrink wrap. .. $______________ 

c) Stapled with one staple in upper left corner ................... Price per each ............... $______________ 

d) Tape bound using black or colored tape ......................... Price per each ............... $______________ 

e) Comb bound using black or white plastic combs .......... Price per each. .............. $______________ 

f) Round hole drilled ......................................................... Price per 1,000 leaves .. $______________ 

g) Insert white tab dividers in text ...................................... Price per set .................. $______________ 

IV. PACKAGING:

 Per Each 

 Pallets ......................................................................................................................... $______________ 

______________ 

 (Initials) 
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4970-S R-2 (08/2024) 

DISCOUNTS: Discounts are offered for payment as follows: ________ Percent, ________ calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersign agree, if this bid is accepted 

with ______ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BIDDER NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as 

required by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill 

out and return one completed copy of all applicable pages (pg. 8) that include the Jacket Number, Bid Price, 

Additional Rate, Discounts, Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, 

including signing where indicated. Valid electronic signatures will be accepted in accordance with the 

Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable of the person authorized 

by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Firm _______________________________________ GPO Contractor’s Code______________________ 

_____________________________________________________________________________________ 

(Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code) 

By__________________________________________________________________________________ 

 (Printed Name, Signature and Title of Person Authorized to Sign this Bid) (Date) 

_____________________________________________________________________________________ 

 (Printed Name) (Telephone Number) (Email) 

THIS SECTION FOR GPO USE ONLY 

Certified by: ___________ Date: ___________ Contracting Officer: ___________ Date: ___________ 

 (Initials) (Initials) 
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