Program 1190-S Page 1 of 21 

Specifications by AR 

Reviewed by DR 

U.S. GOVERNMENT PUBLISHING OFFICE 

Boston, MA 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

DEA Form 222 

as requisitioned from the U.S. Government Publishing Office (GPO) by 

Department of Justice (DOJ) 

TERM OF CONTRACT: The term of this contract is for the period beginning September 1, 2016 and ending 

August 31, 2017, plus up to four (4) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 2:00 p.m., prevailing Eastern Standard Time, 

on September 12, 2016. 

BID SUBMISSION: Submit bids to: U.S. Government Publishing Office, Boston Regional Office, JFK 

Federal Bldg., 15 New Sudbury Street Room E-270 Boston MA 02203-0002. Facsimile bids in response to this 

solicitation are permitted. Facsimile bids may be submitted directly to the GPO Fax Number (617) 565-1385. The 

program number and bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation 

Provisions of GPO Contract Terms, GPO Publication 310.2, as revised June 2001. Fill out and fax Section 4: 

Schedule of Prices of this specification with a copy of the 910 form to 617-565-1385. 

Bids received after 2:00 p.m. on the bid opening date specified above will not be considered for award. 

***********FOUO orders* Accountable Forms: CHAIN OF CUSTODY REQUIRED See p. 6 & 7 

******* 

**NOTE: Prior to award, the contractor will be required to submit a written explanation as to how the contractor 

will safeguard the data provided by the agency. Explanation must be submitted via email (arich@gpo.gov) or fax 

to (617-565-1385) 

All GPO publications referenced in these specifications are available on the internet via the GPO web-site, 

http:www.contractorconnect.gpo.gov 

To submit a Bid, contractors must execute and submit the “Schedule of Prices” 

BIDDERS, PLEASE NOTE: All bidders are cautioned to familiarize themselves with all provisions of these 

specifications before bidding. 

For information of a technical nature call Anne Marie Rich (617) 565-1370 or email arich@gpo.gov
1190-S Page 2 of 19 

DEA FORM 222 

SECTION 1 - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract, which results from this Invitation for Bid, will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf. 

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced 

with the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. 

REGULATIONS GOVERNING PROCUREMENT 

The U.S. Government Publishing Office (GPO) is an office in the legislative branch of the United States 

Government. Accordingly, the Federal Acquisition Regulation is inapplicable to this, and all GPO procurements. 

However, the text of certain provisions of the Federal Acquisition Regulation as contained in the Code of Federal 

Regulations (CFR), are referenced in this solicitation. The offeror should note that only those provisions of the 

Federal Acquisition Regulation, which are specifically incorporated by reference into this solicitation, are 

applicable. 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is required 

QUALITY ASSURANCE LEVELS AND STANDARDS: 

The following levels and standards shall apply to these specifications: 

Product Quality Levels: 

(a) Printing (form related) Attributes--Level 3 

(b) Loss of information is a critical defect. 

(c) Exceptions--Image position (single-part and multi-part): 

The tolerance for image displacement shall be +/- 1/32 inch from the specified position. Displacement 

shall be measured at its maximum point. 

The tolerance for image skewness shall be +/- 1 degree from the specified angle. 

Any displacement of skewness exceeding the tolerance is a major defect. A single form may be 

assigned one major defect for image displacement and one major defect for image skewness. 

Inspection Levels (from ANSI/ASQC Z 1.4, Sampling Procedures and Tables for Inspection by Attributes): 

(a) Nondestructive Tests and Inspections -- General Inspection Level I. 

(b) Inspection of breaks, splices, and warning signals; performance tests; and destructive tests -- Special 

Inspection Level S-3. 

Acceptable Quality Levels (AQL): 

(a) Form-related attributes and other characteristics: 1.0 defect per 100 forms for critical defects and 6.5 

defects per 100 forms for total defects (total defects equal critical defects plus major defects). One form 

equals one unit of product. 

(b) Performance standards, breaks, splices, and warning signals: 2.5 defects per 100 containers. One 

container of forms equals one unit of product. 
1190-S Page 3 of 19 

DEA FORM 222 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7 Type Quality and Uniformity Press Sheet Inspection 

P-9 Solid & Screen Tint Color Match Press Sheet Inspection 

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed 

alternate standards (in order of precedence) shall become the Specified Standards: 

P-7 OK’d Proofs, Furnished Manuscript copy. 

P-9 Pantone Matching System color. 

PERFORMANCE STANDARDS FOR CONTINUOUS OPERATION ON PRINTERS, BURSTERS, 

DECOLLATORS AND OTHER SPECIFIED EQUIPMENT: 

Containers: The following standard shall apply to containers of multiple-part forms. 

A container of forms has a defect if it has more than two stoppages due to any manufacturing deficiency. 

The Order: Acceptability of the order, for performance standards, will be based on the number of defective 

containers of forms in a sample selected in accordance with ANSI/ASQC Z 1.4, Sampling Procedures and Tables 

for Inspection by Attributes, Special Inspection Levels S-3. 

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “Extension of Contract 

Term” clause. See also “Economic Price Adjustment” for authorized pricing adjustment. 

Extension of Contract Terms: At the request of the Government, the term of any contract resulting from this 

solicitation may be further extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). 

For each performance period after the first, a percentage figure will be calculated as described below and that 

figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to August 31, 2017, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 
1190-S Page 4 of 19 

DEA FORM 222 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending May, 31, 2017 

called the base index. The percentage change (plus or minus) of the variable index form the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discount shall be applied after the invoice price is adjusted. 

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by 

an individual “print order” for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government 

reserves the right to conduct an on-site pre-award survey at the contractor’s facility or to require other evidence of 

technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through August 31, 2017, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or 

otherwise furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall 

not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 
1190-S Page 5 of 19 

DEA FORM 222 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement 

from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract. 

PAYMENT: Submit all vouchers via FAX utilizing the GPO barcode cover sheet program application and faxing 

your invoice to GPO is the fastest and safest method of being paid. Your voucher goes directly into the electronic 

database of vouchers and is scheduled for payment. 

The following website address is the instruction on how to create the GPO payment barcode cover page. 

http://winapps.access.gpo.gov/fms/vouchers/barcode/. 

After your create the bar code cover sheet and put it together with your print order, invoice, and delivery 

receipt with quantity represented to (202) 512-1851. For more Information 

http://www.gpo.gov/vendors/payment.htm

If you need help with the bar code cover sheet please call 202-512-0869. If you have questions about the receipt 

or payment of your invoice please email invoice-inquiry@gpo.gov. 

Voucher may also be mailed to: Comptroller, Stop FMCE, Office of Financial Management, U.S. 

Government Publishing Office, Washington DC 20401. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 

Product is designated as: For Official Use Only: The contractor shall take all necessary precautions to insure 

against loss of forms, negatives, or other reproducible at any time prior to delivery by him to a transportation 

agent or delivery to destination. Proper control and handling must be maintained at all times to prevent any 

information or materials required to produce the product ordered under these specifications from falling into 

unauthorized hands. Unless otherwise indicated herein, all extra copies, materials waste, etc must be destroyed. 

 

***NOTE: Prior to award, the contractor will be required to submit a written explanation as to how the 

contractor will safeguard the data provided by the agency. Explanation must be submitted via email 

(arich@gpo.gov) or fax to (617-565-1385)
1190-S Page 6 of 19 

DEA FORM 222 

WARNING: Proper control and handling must be maintained at all times to prevent any information or materials 

required to produce the product ordered under these specifications from falling into unauthorized hands. Unless 

otherwise indicated herein, all extra copies, materials, waste, etc., must be destroyed by shredding or burning 

upon generation. If any master or other usable press print item (plate, etc.) containing a re-printable portion of 

whole of any set, or page of the end product is lost, stolen, or otherwise misplace, the contractor must 

immediately notify the contract administrator, whose name and telephone number will appear at the top of the 

purchase order. 

SECURITY WARNING: It is the contractor’s responsibility to properly safeguard Personally Identifiable 

Information (PII) from loss, theft or inadvertent disclosure and to immediately notify the Government of any loss 

of personally identifiable information. Personal identifiable information includes, but is not limited to, a person’s 

name and address. 

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties. 

PRIVACY ACT 

(a) The contractor agrees: 

(1) to comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in the 

design, development, or operation of any system of records on individuals in order to accomplish an agency 

function when the contract specifically identifies (i) the system or systems of records and (ii) the work to be 

performed by the contractor in terms of any one or combination of the following: (A) design, (B) development, or 

(C) operation; 

(2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in the proposed 

subcontract requires the design, development, or operation of a system of records on individuals to accomplish an 

agency function; and 

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this 

contract which require the design, development, or operation of such a system of records. 

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to accomplish an 

agency function, and criminal penalties may be imposed upon the officers or employees of the agency where the 

violation concerns the operation of a system of records on individuals to accomplish an agency function. For 

purposes of the Act when the contract is for the operation of a system of records on individuals to accomplish an 

agency function, the contractor and any employee of the contractor is considered to be an employee of the agency. 

(c) The terms used in this clause have the following meanings: 

(1) “Operation of a system of records” means performance of any of the activities associated with 

maintaining the system of records including the collection, use, and dissemination of records. 

(2) “Record” means any item, collection or grouping of information about an individual that is maintained 

by an agency, including, but not limited to, his education, financial transactions, medical history, and criminal or 

employment history and that contains his name, or the identifying number, symbol, or other identifying 

particular assigned to the individual, such as a finger or voice print or a photograph. 
1190-S Page 7 of 19 

DEA FORM 222 

(3) “System of records” on individuals means a group of any records under the control of any agency 

from which information is retrieved by the name of the individual or by some identifying number, symbol, or 

other identifying particular assigned to the individual. 

CRIMINAL SANCTIONS: It is incumbent upon the Contractor to inform its officers and employees of the 

penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a. Specifically, 5 U.S.C. 552a 

(i)(1) which is made applicable to Contractors by 5 U.S.C. 552a (m)(1), provides that any officer or employee of 

an agency, who by virtue of his/her employment of official position, has possession of or access to agency records 

which contain individually identifiable information, the disclosure of which is prohibited by the Privacy Act or 

regulations established hereunder, and who knowing that disclosure of the specific material is prohibited, willfully 

discloses the material in any manner to any person or agency not entitled to receive it, shall be guilty of a 

misdemeanor and fined not more than $10,000.00. 

NOTE: Data collection associated with this program is subject to Title V of the U.S. Code ("Confidential 

Information Protection and Statistical Efficiency"). 
1190-S Page 8 of 19 

DEA FORM 222 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of 3-part marginally punch carbon interleaved forms with 

security background tinting, requiring such operations as composition, printing, proofing, press sheet inspection, 

perforating, collating, joining, crimping, packing, and distributing. 

TITLE: DEA Form 222 

PRODUCT: Three-part marginally punched continuous form. 

EQUIPMENT AND PERFORMANCE: Forms will be processed on the following equipment: Printer – IBM 

6500 Impact Printer. Bowe, Bell and Howell MasterStar 776 and Moore Business Equipment Trim Winder. 

Decollator: Manual. Forms must burst without tearing on the specified equipment. 

FREQUENCY OF ORDERS: Approximately 3 scheduled orders. 

QUANTITY: Approximately 1,848,000 sets per order for the two (2) orders. If needed there might be one order 

for approx. 100,000 sets. 

TRIM SIZES: 10.5 x 6” 8 x 6 (detached size) 

GOVERNMENT TO FURNISH: pdf Digital deliverable; 1 sample set. GPO 905 label. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

copy and/or electronic files, must not print on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications. 

COMPOSITION: Manuscript copy is furnished - the contractor must set type matching the typeface to the 

furnished sample provided, space out, and proofread. 

Contractor must furnish an Adobe Acrobat PDF file (current version) of the typeset product to the ordering 

agency via email. Email address to be specified on the print order. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

Government Publishing Office at (617) 565-1370. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

The contractor shall have available all the screen and printer fonts required to successfully output each page. 

When furnished, contractor must scan all furnished camera copy to an Adobe Acrobat PDF file (current version) 

and email to the address specified on the print order. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is 

anticipated that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy. 
1190-S Page 9 of 19 

DEA FORM 222 

Upon completion of each order, the contractor must furnish final production native application files or Adobe 

Acrobat PDF (current version) files (digital deliverables), as specified, with the furnished material. The digital 

deliverables must be an exact representation of the final printed product and shall be returned on the same type of 

storage media as was originally furnished, unless otherwise specified. The Government will not accept, as digital 

deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file 

formats other than those supplied, unless specified by the Government. (The Government will accept Adobe 

Acrobat Portable Document Format (PDF) files as digital deliverables when furnished by the Government or 

when specified on the print order.) 

PROOFS: ONLY THE FIRST ORDER WILL REQUIRE PROOFS 

Contractor to submit one “Press Quality” PDF “soft” proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match. Contractor must call Anthony 

D’Andrea (202) 307-7767 or 703-912-2201 or email Anthony.C.Dandrea@usdoj.gov to confirm receipt.

PDF soft proofs must be emailed as indicated on the individual print order. 

Email to Anthony.C.Dandrea@usdoj.gov. Submit proofs as soon as the contractor deems necessary in order to 

comply with the shipping schedule. Proofs will be withheld 3 workdays from receipt at the agency until they are 

made available for pickup by the contractor.

The contractor will be responsible for performing all necessary proofreading to ensure that the proofs are in 

conformity with the sample set submitted. 

Submit THREE SETS OF PAGE PROOFS together with furnished media directly to DEA-SAOS, 8701 

Morrissette Drive, Springfield, VA 22152, and Attn: Anthony C. D’Andrea (202) 307-7767. Send via traceable 

means, inside delivery required. Contractor must contact GPO Boston, Anne Marie Rich at (617) 565-1370, 

immediately upon sending/delivering proofs. Contactor is responsible for the pick up of all proofs from the 

agency/department. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

When proofs are not required, the contractor will be responsible for performing all necessary proofreading to 

insure that the final product is in conformity with the copy submitted. 

The contractor must not print prior to receipt of an “O.K. to print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011. 

Government Paper Specification Standards No. 12 – http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf. 

White Chemical Wood Forms Bond, Basis weight: 15-16 lbs per 500 sheets, 17 x 22”, equal to JCP Code G05 
1190-S Page 10 of 19 

DEA FORM 222 

PRINTING: Print all parts head-to-head. Print part 1 in brown, part 2 in green, and part 3 in blue. Match Pantone 

470 Brown, 347 Green and 285 Blue. All parts must register. 

 Changes: Face – Minor change on part 2 and Marginal change on part 3. 

 Back – Major change on part 3. 

 Printing in black ink, type and rule matter, overprinting a security background tint (guilloche patternapproximately 7-11/16 x 5-3/8”) design is required on face and back of all parts (except part 3 back). 

 Also, a jumbled character block out area, approximately 1-3/4 x 7/16”, is required on face of parts 2 and 3 

printing in black ink. 

 Overprinting of a block out area is required in black ink on face of parts 2 and 3 and must be of such 

density that it precludes reading of crash printed number. 

Numbering (Indelible Sequential Numbering Ink – Red): Sequentially number part 1 (only) in the lower right 

corner area measuring approximately 1-1/4 x 3/8”. Use nine numeric characters starting with 180,262,000; each 

character no larger than 3/32” wide and 1⁄4” high. No missing or duplicate numbers, crash numbering acceptable. 

Contractor must use ink with a special red pigment that will penetrate the paper fibers and migrate to the back of 

Copy 1, creating a mirror image of the numbers which makes altering and/or copying extremely difficult. 

MARGINS: Face – Head 1/6”, foot 2/6”, left 1-3/4”, right, 1-1/16”; 

 Back – Head 2/6”, foot 5/12”, left 1-13/16”, right, 1-11/16”; 

CONSTRUCTION: Interleave with black, standard, narrow un-punched, non-smudge carbon paper. 

 Carbon between parts 1 and 2 to be 1-1/2” short at left and 3/8” short at right, with a 5/8” wide uncarbonized area at right. 

 Carbon between parts 2 and 3 to be 7/8” short at left and 1” short at right, with a 5/8” wide un-carbonized 

area at left. 

 All carbon paper must be of sufficient density and graded sensitivity to ensure clear, legible copies on all 

parts when forms are processed on the specified equipment. 

Perforations: Perforate all parts only (carbons do not perforate) vertically along the entire 6” depth at 1-1/2” from 

left edge and 1” from right edge. 

 In addition, horizontal tear line perforations (all parts and carbons) shall be provided every 6” between 

sets. At the point of intersection between horizontal and vertical perforations, an uncut portion in the 

vertical perforation must prevail to preclude premature bursting. 

 Vertical perforations must be tough-tear on Parts 1 & 2 right side and Part 3 left side. 

 All perforations shall be cut clean and sufficiently deep to permit easy separation but not to tear in 

ordinary handling or in feeding through specified equipment 

MARGINAL ALIGNING HOLES: The parts shall be punched along the left and right sides of form with round 

holes 5/32" in diameter, spaced 1/2" center to center, 1/4" from center of holes to sides of form with center of top 

aligning holes located 1/4" from top tear line perforation. All holes must be clean cut with all forms completely 

free of waste. 

PERFORATIONS: Marginal perforations, shall be provided for the purpose of removing marginally punched 

holes from the forms. Marginal perforations are located not less than 3/8" no more than 1" from left, right or both 

side(s). Cuts in marginal perforations must not intersect cuts in tear line perforations. 

Tear line perforations shall be provided between forms and shall be at a 90-degree angle to a straight line 

extending through the center of the marginal aligning holes. They shall fall halfway between the marginal 

aligning holes when the form depth is a multiple of 1/2". Cuts in tear line perforations must not intersect cuts in 

marginal perforations. 
1190-S Page 11 of 19 

DEA FORM 222 

All perforations must be such as to guarantee easy separation in one operation (without additional assistance, such 

as folding marginal perforations on left and/or right) but sufficient strength must be retained to prevent separation 

when processed on the equipment specified. 

JOINING: Join parts by crimping at left and right with minimum of three (3) four-prong crimps each side per 6” 

depth. Join all parts and carbon 1 with a continuous firm glue line at 1-1/4” from left edge, and all parts and 

carbon 2 with a continuous firm glue strip and 13/16” from right edge. Forms shall be impacted over glue lines to 

prevent tenting and to prevent form separation while processing. Wire stitches are not part of these specifications. 

Crimping is a method of joining in which the forms are die embossed or cut in one or both marginal aligning 

strips; thereby interlocking the parts and carbon leaves. 

Permanent joining is a fastening, which requires stripping off the marginal aligning strip(s) before separation. 

Permanent joining includes line, skip or spot gluing, and flexible stub. 

PRESS SHEET AND CONSTRUCTION INSPECTIONS: Final make-ready press sheets and construction 

operations will be inspected and approve at the contractor’s plant for the purpose of establishing specified 

standards for use during production of this requirement. Upon approval, contractor is charged with maintaining 

those standards throughout the entire production run. Inspection of the press sheets and construction operations 

must be completed on the same day. 

The contractor must notify the GPO of the date and time press sheets will be available. In order that proper 

arrangements can be made notification must be given at least 72 hours (excluding Saturdays, Sundays and Federal 

holidays) in advance of the time for inspection of the press sheets. Notify the Boston GPO. TELEPHONE - 

(617) 565-1370. 

To maintain the required quality, the Government reserves the right to inspect the press sheets at the contractor's 

plant on any workday during the contractor's regular working hours. When press inspection is requested, it must 

be scheduled during contractor's first and/or second shifts ONLY. Note: See contract clauses, paragraph 14(c) (1), 

Inspections and Tests of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01). 

When supplies are not ready at the time specified by the contractor for inspection, the Contracting Officer may 

charge to the contractor additional cost of the inspection 

PACKING: Forms must be zig-zag folded and tightly packed in units of 1,400 sets per container in a manner that 

will prevent warping or other mutilation during handling, transportation, and storage. Containers shall be durable 

uniform size Level A shipping containers which ensure delivery at destination in a satisfactory condition ready for 

free passage through the machines. 

 One break per container (splices not acceptable) is allowed but the total number of shipping containers 

containing breaks must not exceed 300 for the entire order. 

 Shipping containers with breaks shall be marked in red with the word “BREAK” and a line drawn to 

indicate the appropriate location of break. 

 Type A pallets required. 60 cartons per pallet. See GPO Contract Terms (Publication 310.2 (Rev. 6-01).) 

All inner boxes must be packed suitable in shipping containers not to exceed 45 pounds when fully packed. Do 

not mix different inner boxes within a shipping container. 

In addition to taping cartons, top and bottom, add 2 straps to each carton. Wrap top row on each pallet with 

double tape. Stretch wrap entire pallet. 

 Pallets must be loaded in sequence with high numbers on tail of trailer. 
1190-S Page 12 of 19 

DEA FORM 222 

LABELING AND MARKING: Reproduce shipping container label from furnished repro, fill in appropriate 

blanks and attach to shipping containers. 

 In addition to regular markings, all shipping container labels must show “DEA-222” only as the title, and 

the first and last serial numbers in the shipping container. 

 The title, as printed on the actual form, must not show on label. 

 Each shipping container shall be sequentially numbered in relation to the total number of shipping 

containers, i.e., 1 of 8,100, 2 of 8,100, 3 of 8,100, etc. 

 The first number set in shipping container number 1 must be 180,262,000. 

Bar Code Markings: “Shipping container 1 of 8,100, 2 of 8,100, 3 of 8,100, etc.” plus the first and last serial 

number in each shipping container must be bar coded on shipping containers, using the Uniform Symbology 

Specification – Code 39 (new standard) bar code system, for non-contract reading, in accordance with ANSI/AIM 

BC1-1995. The bar code must be positioned in accordance with Fed. Std. 123. 

PALLETS: Each pallet must identify the numbering sequence contained therein. Stretch-wrap each pallet. 

Pallets must be loaded in sequence with high numbers on tail of trailer. 

QUALITY ASSURANCE RANDOM COPIES: The contractor is required to submit 50 (unnumbered) quality 

assurance random sets per shipment, to test for compliance against specifications for each print order. The 50 sets 

must be selected randomly for each shipment. The contractor must divide the entire order into equal sublots and 

select a copy from a different general area of each sublot. The contractor will be required to execute a statement 

furnished by GPO certifying that copies were selected as directed. Copies will be paid for at the running rate 

offered in the contractor’s bid and their cost will not be a consideration for award. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A copy of the print order must be included. 

A U.S. Postal Service approved Certificate of Mailing, identified by GPO program, jacket, and print order 

numbers must be furnished with billing as evidence of mailing. 

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/ships) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 1190-S Purchase Order XXXXX, Print Order XXXXX, Jacket Number XXXXXX.” The notice must provide all applicable tracking numbers, delivery/shipping method, and title of product. 

Contractor must be able to provide copies of all delivery/shipping receipts upon agency request. 

Upon completion of each order, contractor must return all furnished material and digital deliverables to the 

ordering agency as specified on the print order. These materials must be packaged and returned separately from 

the entire job via the contractor’s vehicle, Certified Mail, or any other traceable means. 

All expenses incidental to picking up and returning materials, submitting proofs, and furnishing sample copies 

must be borne by the contractor. 

DISTRIBUTION: Ship f.o.b. destination. 

**Accountable Forms: CHAIN OF CUSTODY REQUIRED** 

Signature of delivery service required. The entire order must be shipped/delivered via carriers specifically 

contracted for the transportation of this product only. No other freight may be included with these shipments. 

There are to be two signatures when the shipment is picked up from the vendor’s plant. One (1) signature from 

the vendor’s plant and one (1) from the vehicle driver. If vehicle is stopped at a transfer point, or must be 

unloaded for some reason, signature of person(s) in charge must be included on form. 
1190-S Page 13 of 19 

DEA FORM 222 

This requirement must be made in the event forms must be traced. In the event a complete or partial container(s) 

is lost which includes any set, part, or page of one or more units of the end item ordered hereunder, during 

shipment, the loss will be investigated. Tailgate delivery at final destination. 

Vendor to follow print order instructions for complete delivery information. 

The PRIMARY DELIVERY ADDRESS will be as follows: 

DRUG ENFORCEMENT ADMINISTRATION 

8701 Morrissette Drive 

Springfield VA 22152 

Attn: ODT 

Springfield, VA PALLET CAPACITY: The Springfield, VA warehouse can accept up to 54 pallets with 60 

cartons each. Total of 3,240 cartons upon delivery 

**SPECIAL INSTRUCTIONS: 

 

DELIVERIES TO: 

Delivery vehicle (container/trailer) must be sealed at contractor location and must arrive at destination intact. 

Only authorized agency personnel may remove the seal from the (container/trailer). No double stacking of pallets 

allowed. Boxes will be removed from vehicle one at a time at the destination. 

Forms shipped out of sequence will not be accepted at destination. Deliveries must be made between the hours of 

8:00am – 11:00am Monday thru Friday excluding Federal holidays. Deliveries will not be accepted on Saturdays, 

Sundays or Federal holidays, or at hours other than those designated above. 

Return of GFM: Return furnished material to DEA-SAOS, 8701 Morrissette Drive, Springfield, VA 22152, Attn: 

Anthony C. D’Andrea (202) 307-7767. Shipment shall be made via USPS Certified Mail with signature service. 

All expenses incidental to returning materials and submitting proofs must be borne by the contractor. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Print order and furnished material must be picked up from: DEA-SAOS, 8701 Morrissette Drive, Springfield, VA 

22152, Attn: Anthony C. D’Andrea (202) 307-7767. 

On the first order, PDF soft proofs must be emailed as indicated on the individual print order. Submit proofs as 

soon as the contractor deems necessary in order to comply with shipping schedule. Digital color content proofs 

must be delivered to and picked up from the address as specified on the print order. When applicable, furnished 

electronic media and visual(s) must be returned with proofs. Proofs will be withheld 3 workdays from receipt at 

the agency until they are made available for pickup by the contractor. 

No definite schedule for pickup of material can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

Contractor must complete production and distribution within 40 calendar days (as specified on the print order) of 

notification of the availability of print order and furnished material. 
1190-S Page 14 of 19 

DEA FORM 222 

No specific date is set for the submission of proofs, on the first order. Proofs must be submitted as soon as 

possible to allow for revised proofs if the contractor’s errors are judged serious enough to require them. When 

required, proofs will be withheld no longer than three (3) workdays of receipt thereof. 

All proof and transit time is included in the above specified schedule. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination(s) specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
1190-S Page 15 of 19 

DEA FORM 222 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's orders under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

 I. COMPLETE PRODUCT: 

 (1) (2) 

 (a) 1 100 

 (b) 2 1848 

 II. PAPER: 

 (a) 1948 
1190-S Page 16 of 19 

DEA FORM 222 

THIS PAGE IS INTENTIONALLY BLANK. 
1190-S Page 17 of 19 

DEA FORM 222 

SECTION 4. – SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations and shipping to destination for each item 

listed in accordance with these specifications. 

Contractor must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if contractor intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NQ (No Quote) or blank spaces for an item within the category that a contractor is quoting 

on may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All billing submitted to the GPO shall be based on the most economical method of production. 

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not 

been offered under the contract. Further, the contractor is not to accept print orders that are outside the scope of 

the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer, 

Boston GPO. If such orders are placed by the agency, and no Modification is received from the Boston GPO, the 

contractor is to notify GPO Boston immediately. Failure to do so may result in nonpayment. 

Fractional parts of 1,000 will be prorated at the per 1,000 rate. 

I. COMPLETE PRODUCT: Prices must be all-inclusive and must the include the cost of all required materials 

and operations necessary for the complete production (including printing, construction, shipping containers, all 

necessary pallets, packaging materials, labeling and marking) of the product listed in accordance with these 

specifications except for Items II. Stock/Paper. 

 Makeready Running Per 

and/or Setup 1000 Sets 

(1) (2) 

(a) DEA form 222 up to & including 100,000 sets per order per order .............. $__________ $__________ 

(b) DEA form 222 over 100,000 sets per order ...................... per order ............. $__________ $__________ 

____________ 

(Initials) 
1190-S Page 18 of 19 

DEA FORM 222 

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these 

specifications, as ordered on the individual print orders, will be based on the finished size of the envelopes. The 

cost of any paper required for Makeready or running spoilage must be included in the prices offered. 

(a) W.C. White Forms Bond (15-16-lb.)....................................... per 1,000 sets $__________ 

BIDDERS NAME AND SIGNATURE: Fill out and return three copies of all pages in "Section 4.- Schedule of 

Prices", initial or sign each in the space provided and submit with the original and duplicate copies (parts 1 and 2) 

of GPO Form 910, "Bid". Do not enter bid prices on GPO Form 910. NOTE: The schedule of prices will prevail 

in instances where prices are inadvertently entered on GPO Form 910. 

Bidder_______________________________________________________________________ 

_____________________________________________________________________________ 

 (City - State) 

By___________________________________________________________________________ 

 (Signature and title of person authorized to sign this bid) 

_____________________________________________________________________________ 

 (Person to be contacted) (Telephone Number) 
1190-S Page 19 of 19 

DEA FORM 222 

Bids must be sent to the address indicated below. 

In order to ensure proper processing of all bids, the following 

information is required on all bid envelopes. 

Jacket or Program No. ____1190S_______ 

From ______________________________ 

Address____________________________ 

 ____________________________ 

(please check appropriate box) 

 BID 

 NO BID 

 CONFIRMATION OF BID/NO BID

 U.S. Government Publishing Office 

 Boston Regional Publishing Procurement Office 

 15 New Sudbury Street, Room E-270 

 Boston, MA 02203-0002 

Bids will be received until ________________ 

at 2:00 P.M. Prevailing Eastern Standard Time 

POSTAGE 

STAMP 

REQUIRED 

HERE 

ATTACHMENT 1 

Sample of Bid Envelope