PROGRAM 3565‐S TERM: April 1, 2022 through March 31, 2023 and 2 Option Years

TITLE: Valley Guide

BASIS OF

AWARD

ITEM NO. DESCRIPTION UNIT RATE COST UNIT RATE COST U

I. COMPLETE PRODUCT:

A. Printing, Bindery/Finishing,

Packing/Delivery ...per 4 pages

(1) Makeready and/or Setup 4 $700.00 $2,800.00 $450.00 $1,800.00 (2) Running Per 1,000 Copies 250 $120.00 $30,000.00 $87.00 $21,750.00 

II. ADDITIONAL OPERATIONS:

A. PDF Proofs:

(1) 8‐Page, pdf proof ... per issue 2 $20.00 $40.00 $45.00 $90.00 

$32,840.00 $23,640.00 

2.00% $656.80 0.00% $0.00 

20 DAYS $32,183.20 NET $23,640.00 

Abstracted by: Teresa (Teri) Doughty‐Shoffstall 3/21/2022

Reviewed by: Russ Woodmancy 3/22/2022

Awarded to: Panther Graphics

CONTRACTOR TOTALS

DISCOUNT

DISCOUNTED TOTALS

PR

PANTHER GRAPHICS, INC.

Rochester, NY

GRAY GRAPHICS CORP

Capitol Heights, MD

AWARDED
Program: 3565-S 

Specifications by: LLP/TDS 

Review by: RLW

Page 1 of 12

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION 

(RFQ). THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS 

IS SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPARTS UNLESS 

SPECIFICALLY STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

U.S. GOVERNMENT PUBLISHING OFFICE 

Columbus, Ohio 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Valley Guide

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

DOI – Cuyahoga Valley National Park, Brecksville, Ohio 

Single Award 

TERM OF CONTRACT

The term of this contract is for the period beginning April 1, 2022 and ending March 31, 2023, plus up to two

optional 12-month extension period(s) (April 1, 2023 through March 31, 2024, and April 1, 2024 through 

March 31, 2025) that may be added in accordance with the “Option to Extend the Term of Contract” clause in 

Section 1 of this contract. Special attention is directed to the “Economic Price Adjustment” clause in Section 1 

of this contract. 

QUOTE OPENING

Quotes shall be opened at 11:00 a.m., prevailing Columbus, Ohio time on March 18, 2022 at the Government

Publishing Office, Columbus Regional Office. Due to COVID-19 pandemic, the physical office will NOT be 

open. 

QUOTE SUBMISSION

Bidders MUST submit email quotes to bidscolumbus@gpo.gov for this solicitation. No other method of quote 

submission will be accepted at this time. 

The subject line of the email submitted must include the program number, quote opening date, and bidders 

company name. Quotes received after 11:00 a.m. prevailing Columbus, Ohio time on the quote opening date 

specified above will not be considered for award. 

NOTICE TO BIDDERS

These specifications have been extensively revised; therefore, all bidders are cautioned to familiarize 

themselves with all provisions of these specifications before bidding. Changes include but are not limited to; 

Frequency of Orders, Quantities, Number of Pages, Paper, Proofs, and Schedule of Prices. Additionally, 

specific attention is directed to quote submission provisions under “Additional Emailed Quote Submission 

Provisions” on page 5. Additional changes scattered throughout.

Abstract is available on GPO Web Site at http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus

For information of a technical nature before award contact Teri Shoffstall at (614) 488-4616 ext. 6 or 

tshoffstall@gpo.gov
Valley Guide Page 2 of 12

3565-S (03/23)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and 

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 01-18)) 

and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub. 

310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2)

http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO QATAP (GPO Publication 310.1)

http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf 

More GPO Publications can be found at:

www.gpo.gov/pdfs/vendors/contractdisputes.pdf

QUALITY ASSURANCE LEVELS AND STANDARDS

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III. 

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proofs

P-9. Solid and Screen Tint Color Match Approved Proofs

P-10. Process Color Match Furnished File

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for 

such period of time as may be mutually agreeable to the GPO and the contractor.

OPTION TO EXTEND THE TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to 

the contractor not later than 30 days before the contract expires. If the Government exercises this option, the 

extended contract shall be considered to include this clause, except, the total duration of the contract may not 

exceed 3 years (March 31, 2025) as a result of, and including, any extension(s) added under this clause. Further 

extension may be negotiated under the “Extension of Term of Contract” clause. See also “Economic Price 

Adjustment” for authorized pricing adjustment(s). 
Valley Guide Page 3 of 12

3565-S (03/23)

ECONOMIC PRICE ADJUSTMENT

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any 

pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the 

adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be 

eligible for adjustment during the second and any succeeding performance period(s). For each performance 

period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from April 1, 2022 through March 31, 2023, and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index, For All Urban Consumers – Commodities Less Food” (Index) published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending December 31, 

2021, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and *separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

*This contract does not contain the Paper Price Adjustment clause.

PREAWARD SURVEY

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the 

right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to require other 

evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a 

contract. As part of the financial determination, the contractor in line for award may be required to provide one or 

more of the following financial documents:

1. Most recent profit and loss statement 5. Current lines of credit (with amounts available)

2. Most recent balance sheet 6. Letter of commitment from paper supplier(s)

3. Statement of cash flows 7. Letter of commitment from any subcontractor

4. Current official bank statement

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.
Valley Guide Page 4 of 12

3565-S (03/23)

REQUIREMENTS

This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or 

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

“Ordering”. The quantities of items specified herein are estimates only, and are not purchased hereby. Except as 

may be otherwise provided in this contract, if the Government’s requirements for the items set forth herein do not 

result in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for an 

equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract.

POST-AWARD TELEPHONE CONFERENCE

Unless waived by the Government, telephone conference between contractor and agency is required. The purpose 

of the conference will be to discuss and review all aspects of the contractor’s production plan and to establish 

coordination of all internal and external operations required to complete this contract.

ORDERING

Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. 

Orders may be issued under the contract from April 1, 2022 through March 31, 2023 plus for such additional 

period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of 

the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract, when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: 

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. 

The purchase order will be supplemented by an individual “Print Order” for each job placed with the contractor. 

The Print Order, when issued, will indicate the quantity to be produced and any other information pertinent to the 

particular order.

DELIVERY/SHIPPING STATUS INFORMATION

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (and/or shipment if applicable) for proofs and delivery schedules in accordance with the contract 

requirements by contacting GPO Columbus Regional Office via email to trackcolumbus@gpo.gov, or by calling 

(614) 488-4616, ext. 0, or by faxing to (614) 488-4577.
Valley Guide Page 5 of 12

3565-S (03/23)

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed 

quote including, but not limited to, the following –

1. Illegibility of quote.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email quote is received by GPO, it will remain unopened until the specified quote opening time. 

Government personnel will not validate receipt of the emailed quote prior to quote opening GPO will 

use the prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email 

server as the official time stamp for quote receipt at the specified location

PAYMENT

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. Instruction for using this method can 

be found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Vendors are expected to submit invoices within 30 days of job shipment/delivery.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. -SCHEDULE 

OF PRICES.”
Valley Guide Page 6 of 12

3565-S (03/23)

SECTION 2. – SPECIFICATIONS

SCOPE

These specifications cover the production of a tabloid style newsletter requiring such operations as electronic file 

transmission, issuing proofs, printing in CMYK/full color, folding, gathering, trimming 3 sides, folding to 

finished size, packing, and delivery. 

TITLE

Valley Guide 

FREQUENCY OF ORDERS

Anticipate 2 orders per year. 

QUANTITY

Summer/Fall issue - Approximately 75,000 copies 

Winter/Spring issue - Approximately 50,000 copies 

NUMBER OF PAGES

8 pages (self-cover) per order. 

TRIM SIZE:

Flat 21 x 15”

Page Size: 10-1/2 x 15”

Final Folded Size: 10-1/2 x 7-1/2”

GOVERNMENT TO FURNISH

At Government’s option, electronic files will be furnished via e-mail or contractor- maintained SFTP site. Files 

created in Windows, Adobe InDesign, Creative Cloud. File will be provided as high-resolution PDF. 

All fonts, custom letter spacing/kerning files are included. File will be formatted to include text, rules, line art, 

screens, illustrations and scanned halftones in final layout format. Color I.D. is CMYK. Bleeds have been 

provided. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., form number, and revision date, carried in electronic files, must not print on 

finished product. NOTE: DO NOT PRINT GPO IMPRINT LINE 

Print Orders (GPO Form 2511), Delivery/Shipping Status Report Form, GPO Form 952, Desktop Publishing –

Disk Information. 

ELECTRONIC PREPRESS 

Immediately upon receipt and prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to 

Columbus GPO Contracting Officer prior to further performance. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 
Valley Guide Page 7 of 12

3565-S (03/23)

CONTRACTOR TO FURNISH

All materials and operations, other than those listed under “Government to Furnish,” necessary to produce the 

product(s) in accordance with these specifications.

The contractor must be capable of accepting files electronically via their secure contractor-hosted SFTP-server or 

website. Appropriate log-on instructions and protocol shall be provided by the contractor at time of award. The 

contractor shall provide security, which at a minimum, shall require a unique user ID and password for access.

REPRODUCIBLES

The contractor must make all reproducibles required. The contractor is responsible for determining what type 

reproducibles will be used but must maintain the quality level specified in the contract. No separate charges will 

be allowed for the various types of reproducibles that may be used.

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the 

production process, at the highest effective resolution possible. The contractor is responsible for determining the 

appropriate output resolution to achieve optimal results for such design elements as blends, gradients, halftones, 

type and other images. This determination should be made using factors such as stock, imaging device (or press) 

being used, and other factors unique to the contractor’s production environment.

PROOFS

Unless otherwise specified, PDF Proofs are required for all orders.

Contractor to submit one “Press Quality” PDF “soft” proof (for content only) using the same Raster Image 

Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, 

image position, and color breaks. Proof will not be used for color match. Contractor must call the individual 

listed on the individual print order to confirm receipt of emailed PDF proofs.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

The contractor is cautioned that these proofs must be made from the final digital files (used for this printing) that 

are to be delivered to the Government.

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs in a sufficient 

amount of time to meet the delivery schedule, the contractor may be deemed to have failed to make progress, and 

is subject to the termination for default clause. However, failure of the Government to terminate the contract for 

default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in 

accordance with the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “OK to Print” or “OK to Print with Corrections”.

STOCK/PAPER

The specifications of all stock/paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019.

Color of stock/paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP 

and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order 

printed on stock/paper the color of which, in his opinion, materially differs from that of the color sample(s). All 

stock used in each copy must be of a uniform shade.

White Uncoated Text, basis weight: 40-50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.
Valley Guide Page 8 of 12

3565-S (03/23)

PRINTING

Print head-to-head in 4-color process, medium to heavy coverage. Artwork may contain text, line art, halftones, 

logos, photos/maps with fine details throughout as well as keylines, bleeds, print to and across bind edge, as 

indicated in the furnished file. Reverse printing may be required.

Margins

Margins will be as indicated on the furnished material. Bleeds up to 4 sides, bleeds provided.

Binding

21 x 15” flat size half folds to 10-1/2 x 15” page size, and final fold to 10-1/2 x 7-1/2”, with title header facing 

out. No stitching required.

Packing

Pack in shipping containers supplied by the contractor. Each shipping container must not exceed 30 pounds when 

fully packed.

Labeling and Marking

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards, fill in appropriate blanks, and attach to 

shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL)

All orders must be divided into 200 equal sublots. A random copy of the Valley Guide must be selected from each 

sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify 

that copies were selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located 

under “Print Procurement” https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards). 

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678 –

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. 

This form can be downloaded from https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards.

The container and its contents shall be recorded separately on all shipping documents and sent in accordance with 

the “Distribution” hereafter. A copy of the print order/specification and a signed Certificate of Selection of 

Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice.
Valley Guide Page 9 of 12

3565-S (03/23)

INSPECTION SAMPLES

When indicated on the print order or otherwise requested, two samples shall be sent for inspection to the U.S. 

Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, Suite 112B, Columbus, Ohio 

43215-7034, Attn: Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies.

All expenses incidental to delivery of the Inspection Samples must be borne by the contractor.

AGENCY SAMPLE

One printed sample pf each Valley Guide issue delivers to the Brecksville, OH address listed under 

“Distribution”. Sample must be packaged, properly labeled, and delivered separate from the entire job. The 

contractor must upon request, produce a separate signed delivery receipt for the sample, at any time during the 

contract.

All expenses incidental to delivery of the Agency Sample must be borne by the contractor.

DISTRIBUTION

Deliver f.o.b. destination as follows:

10 copies to: BAC (By-Law) 1525-01

Library of Congress

U.S. Serials and Government Documents Section

 U.S. Anglo Division

101 Independence Avenue, SE, Stop 4276

Washington, DC 20540-4274

MARKED: Depository File Copies

235 copies to: BAC (FDLP) 1520-01

U.S. Government Publishing Office

Federal Depository Library Program (FDLP)

Document Warehouse

8660 Cherry Lane

Laurel, MD 20707-4986

MARKED: Item 0650-A-02

Blue Label Copies, and balance of production quantity delivers to:

Cuyahoga Valley National Park

ATTN: Pamela Barnes

9329 Riverview Road

Brecksville OH 44141

 440-241-5857

All expenses incidental to delivery of By-Law, FDLP, Blue Label & Production Copies must be borne by the contractor
Valley Guide Page 10 of 12

3565-S (03/23)

SCHEDULE

Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of 

the individual print order (GPO Form 2511) to be provided with the furnished material. 

The numbers under the column headed “WD After” represent the number of workdays allowed to complete that 

segment of the schedule after completion of the preceding segment. The schedule will begin the day after receipt 

of material. WD After

After receipt of material, contractor to email proofs........................................................................ 3

Government will approve proofs as “Okay to Print” or “Okay to Print with Corrections” ...... 1 to 3

Complete production and delivery................................................................................................. 10

Government will approve proofs via e-mail.

When revised proofs are ordered by the Government due to errors caused by the Government, additional 

workdays will be allowed in accordance with GPO Contract Terms, page 24, 12. (b), Extension of Schedules.

The ship/delivery date indicated on the print order is the date bulk products must be received at Brecksville, OH, 

Laurel, MD, and Washington, DC.

RECEIPT FOR DELIVERY

Contractor must furnish their own receipts for delivery. These receipts must include the GPO jacket, program, 

and print order numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made;

and signature of the Government agent accepting delivery. The original copy of this receipt must accompany the 

contractor’s voucher for payment.

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce 1 year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

I. A

 1) 4 

 2) 250 

 

II. B

1) 2

 
Valley Guide Page 11 of 12

3565-S (03/23)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. at destination to Brecksville, OH, Laurel, MD, and Washington, DC

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered.

Prices shall be all-inclusive, covering all materials and operations, for complete production in accordance with 

these specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the per 1,000 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations

necessary for the complete production and delivery of the product listed in accordance with these specifications.

 Makeready Running Per

 and/or Setup 1,000 Copies

(1) (2)

A. Printing, Bindery/Finishing, Packaging/Delivery...per 4 pages: ________ ________

II. ADDITIONAL OPERATIONS: Price offered for the following operations must include the cost of all

required materials and operations.

A. PDF Proofs:

1) 8-page, pdf proof...$_________ per issue.

_______

(Initials)

RETURN THIS PAGE TO GPO, COLUMBUS, OH RO
Valley Guide Page 12 of 12

3565-S (03/23)

SECTION 4. – SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City _________________________, State ____________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected 

the city and state shown below in the address block, and the bid will be evaluated and the contract awarded on 

that basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional 

shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, __________ calendar days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) __________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within __________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2 Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the bid being declared non-responsive 

Bidder: __________________________________________________________________________________ 

(Contractor’s Name) (GPO Contractor’s Code) 

__________________________________________________________________________________ 

(Street Address) 

__________________________________________________________________________________ 

(City – State – Zip Code)

 By: __________________________________________________________________________________

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