TITLE: FLIGHT MANUALS AND CHECKLISTS PROGRAM 2848-SP

TERM: OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 W/OPTIONS

 

Basis Seagull Printing

Item No. DESCRIPTION of State 430 Code 08870 State 190 Code 38435 State 300 Code 52436 State 430 Code 78976

Award UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PROOFS AND TIMEWORK:

(a) Digital content or digital color content proofs...per page-size unit 1067 x 1.10 1,173.70 3.00 3,201.00 2.00 2,134.00

(b) Timework...........................................per hour 3 x 72.00 216.00 85.00 255.00 80.00 240.00

II. COMPLETE PRODUCT: (with the exception of the

items under I, III, and IV below).

(a) Text/cover pages printing in black ink only, per printed page size unit 

1. Makeready and/or Setup Charges

(1) Trim Sizes: Text/Cover pages 5-1/2 x 8-1/2"; Tab Dividers: overall 6 x 8-1/2" 422 x 7.21 3,042.62 6.00 2,532.00 6.00 2,532.00 0.60 253.20

(2) Trim Sizes: Text/Cover pages 8-1/2 x 11"; Tab Dividers: overall 9 x 11" 192 x 11.85 2,275.20 12.00 2,304.00 8.00 1,536.00 0.78 149.76

2. Running Charges per 100 Copies

(1) Trim Sizes: Text/Cover pages 5-1/2 x 8-1/2"; Tab Dividers: overall 6 x 8-1/2" 1609 x 0.80 1,287.20 0.70 1,126.30 0.60 965.40 3.16 5,084.44

(2) Trim Sizes: Text/Cover pages 8-1/2 x 11"; Tab Dividers: overall 9 x 11" 2933 x 1.13 3,314.29 1.00 2,933.00 0.80 2,346.40 6.04 17,715.32

(b) Text/cover pages printed in additional color of ink, per printed page size unit

1. Makeready and/or Setup Charges

(1) Trim Sizes: Text/Cover pages 5-1/2 x 8-1/2"; Tab Dividers: overall 6 x 8-1/2" 6 x 14.14 84.84 12.00 72.00 12.00 72.00 0.25 1.50

(2) Trim Sizes: Text/Cover pages 8-1/2 x 11"; Tab Dividers: overall 9 x 11" 151 x 21.00 3,171.00 20.00 3,020.00 18.00 2,718.00 0.35 52.85

2. Running Charges per 100 Copies

(1) Trim Sizes: Text/Cover pages 5-1/2 x 8-1/2"; Tab Dividers: overall 6 x 8-1/2" 5 x 1.17 5.85 1.00 5.00 1.00 5.00 0.90 4.50

(2) Trim Sizes: Text/Cover pages 8-1/2 x 11"; Tab Dividers: overall 9 x 11" 2659 x 2.08 5,530.72 1.30 3,456.70 1.50 3,988.50 1.45 3,855.55

(c) Tab dividers, (including die cutting) printing both sides in a

single ink color.

1. Makeready and/or Setup Charges

(1) Trim Sizes: Text/Cover pages 5-1/2 x 8-1/2"; Tab Dividers: overall 6 x 8-1/2" 117 x 18.10 2,117.70 15.00 1,755.00 12.00 1,404.00 0.60 70.20

(2) Trim Sizes: Text/Cover pages 8-1/2 x 11"; Tab Dividers: overall 9 x 11" 5 x 27.00 135.00 30.00 150.00 20.00 100.00 0.75 3.75

2. Running Charges per 100 Copies

(1) Trim Sizes: Text/Cover pages 5-1/2 x 8-1/2"; Tab Dividers: overall 6 x 8-1/2" 657 x 3.10 2,036.70 5.00 3,285.00 2.00 1,314.00 8.63 5,669.91

(2) Trim Sizes: Text/Cover pages 8-1/2 x 11"; Tab Dividers: overall 9 x 11" 7 x 9.00 63.00 7.00 49.00 2.00 14.00 11.63 81.41

III. PAPER: Per 100 leaves

(a) White Offset Book, 60 lbs. 3179 x 1.21 3,846.59 1.35 4,291.65 0.80 2,543.20 0.496 1,576.78

(b) White Printable Plastic Film, 4.5 point 777 x 6.80 5,283.60 9.00 6,993.00 20.00 15,540.00 175.75 136,557.75

(c) White Printable Plastic Film, 10 point 658 x 14.17 9,323.86 20.00 13,160.00 30.00 19,740.00 376.52 247,750.16

(d) Colored Extruded Polyethylene, .035 thickness 18 x 28.07 505.26 175.00 3,150.00 70.00 1,260.00 345.00 6,210.00

(e) White Index, 90 lbs. 10 x 2.96 29.60 5.00 50.00 3.50 35.00 20.60 206.00

IV. ADDITIONAL OPERATIONS:

(a) Additional trimming required for stair step style binding, per 100 leaves 1 x 1.50 1.50 2.00 2.00 5.00 5.00 1.50 1.50

(b) Die cut rounded corners, per corner/per 100 leaves 5982 x 0.90 5,383.80 2.00 11,964.00 1.00 5,982.00 1.00 5,982.00

(c) Clear vinyl pockets (sheet protectors) for both

5-1/2 x 8 1/2 or 8-1/2 x 11" trim sizes, per 100 vinyl pockets 1 x 80.00 80.00 200.00 200.00 22.00 22.00 39.80 39.80

CONTRACTOR TOTALS $48,908.03 $63,954.65 $64,496.50 $431,266.38

DISCOUNT if any 5.000% 2,445.40 2.000% 1,279.09 1.000% 644.97 0.500% 2,156.33

DISCOUNTED TOTALS AWARDED $46,462.63 $62,675.56 $63,851.53 $429,110.05

BKR Printing Gray Graphics Lithexcel

 Page 1 of 1
Program 2848-S (09/21) Page 1 of 16

Specifications by BS 

Reviewed by 

U.S. GOVERNMENT PUBLISHING OFFICE 

Denver, Colorado 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Flight Manuals and Checklists 

as requisitioned from the U.S. Government Publishing Office (GPO) by 

Department of the Air Force 

Hill AFB, Utah 

Single Award 

NOTICE TO BIDDERS: The term of this contract is for one year and up to four option years beginning 

October 1, 2016. Special attention should be directed to the following clauses in Section 1 of this contract: 

"ECONOMIC PRICE ADJUSTMENT" and "NOTIFICATION".

The total duration of this contract, including the exercise of any options under this clause shall not exceed 5 

years. The contractor will be notified not later than 30 days before the contract expires if the Government 

makes the decision to not exercise the option for a subsequent period. 

Notwithstanding the above, and at the request of the Government, the term of the contract may be further extended 

(e.g. unforeseen delay or protest precludes making award on follow-on contract) for such period of time that may 

be mutually agreeable to the GPO and the contractor. 

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Denver, Colorado time, on September 

16, 2016. 

Mail To: U.S. Government Publishing Office 

Denver Regional Office 

12345 West Alameda Pkwy, Ste 208 

Lakewood, CO 80228 

For information of a technical nature call (303) 236-5292 (no collect calls). 
Flight Manuals and Checklists Page 2 of 16

Program 2848-S (09/21)

SECTION 1. - GENERAL TERMS AND CONDITIONS

CONTRACT TERMS AND QUALITY ASSURANCE THROUGH ATTRIBUTES: Any contract which 

results from this Request for Quotation will be subject to the applicable articles of GPO Contract Terms 

(GPO Pub. 310.2, effective December 1, 1987 (Rev. June 2001)) and Quality Assurance Through 

Attributes Program (GPO Pub. 310.1, effective May 1979 (revised August 2002)). In case of conflict 

between these specifications and Contract Terms and/or Quality Assurance Through Attributes Program, 

these specifications will govern. 

The links for viewing of the most current versions of the mentioned documents are as follows: 

http://www.gpo.gov/pdfs/vendors/terms.pdf, & http://www.gpo.gov/pdfs/vendors/qatap.pdf 

GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the 

June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also 

cancels and supersedes any other disputes language currently included in existing contractual actions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels & standards shall apply 

to these specifications: 

Product Quality Levels: 

(a) Printing Attributes - Level II. 

(b) Finishing Attributes - Level II. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity Government furnished negatives, camera copy, approved 

contract proofs, average type dimension in publication. 

* Where electronic files are furnished, the Specified Standard in the absence of hard copy proofs 

and/or originals will be uniformity of image throughout the press run. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, 

a percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. 

The first period will extend from October 1, 2016, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic 

price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 
Flight Manuals and Checklists Page 3 of 16

Program 2848-S (09/21)

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes 

from the 12-month interval ending three (3) months prior to the beginning of the period being considered 

for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month 

interval ending July 1, 2016, called the base index. The percentage change (plus or minus) of the variable 

index from the base index will be the economic price adjustment for the period being considered for 

adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply 

the percentage increase or decrease against the total price of the invoice less reimbursable postage or 

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted. 

NOTIFICATION: The contractor will be notified not later than 30 days before the contract expires if the 

Government makes the decision to not exercise the option for a subsequent period. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government. Orders may be issued under the contract from October 1, 2016 through September 30, 

2017 plus for such additional period(s) as the contract is extended. All print orders issued hereunder are 

subject to the terms and conditions of the contract. The contract shall control in the event of conflict with 

any print order. A print order shall be "issued" upon notification by the Government for purposes of the 

contract when it is electronically transmitted or otherwise physically furnished to the contractor in 

conformance with the schedule. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual "Print Order" for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the particular 

order. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "ORDERING". The quantities of items specified herein are estimates 

only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the 

Government's requirements for the items set forth herein do not result in orders in the amounts or quantities 

described as "estimated", it shall not constitute the basis for an equitable price adjustment under this 

contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items 

set forth which are required to be purchased by the Government activity identified on page one of these 

specifications. 

The Government shall not be required to purchase from the contractor requirements in excess of the limit 

on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract. 
Flight Manuals and Checklists Page 4 of 16

Program 2848-S (09/21)

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency 

prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor 

will not accept an order providing for the accelerated shipment/delivery, the Government may procure 

this requirement from another source. 

The Government may issue orders that provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all 

items set forth herein which are called for by print orders issued in accordance with the "ORDERING"

clause of this contract. 

PAYMENT BY ELECTRONIC FUNDS TRANSFER (EFT): Public Law 104-134 of April 26, 1996, 

requires that Federal agencies convert from making payment by check to paying by electronic funds 

transfer (EFT). Accordingly, the U.S. Government Publishing Office (GPO) intends to issue payment by 

EFT under any contract or purchase order resulting from this solicitation 

To arrange for Electronic Funds Transfer payment, the contractor must complete a Standard Form 3881 

(ACH Vendor/Miscellaneous Payment Enrollment Form) and submit it to: U.S. Government Publishing 

Office, Procurement Accounting Division, Stop FMC, Washington, DC 20401. A copy of SF-3881 is 

available to be downloaded from the GPO Internet site at http://www.gpo.gov/ vendors/sfas.htm as an 

Adobe Acrobat PDF file. A new SF-3881 should be submitted for changes in company or financial 

institution information. Contractors already registered for EFT with the GPO need not reapply. 

The need for GPO Form 1034, "Public Voucher for Purchases" has been eliminated. You may use your 

own company’s invoice or while supplies last, at your option, you may continue to use GPO Form 1034. 

To expedite your payment, remember to include the following items on your invoice: Jacket/Term 

Contract Number, Print order number, Discount terms, Quantity shipped, and Total Cost. Continue 

to submit evidence of shipment and/or delivery with your voucher/invoice. 

Although not a requirement at this time, the contractor is encouraged to submit the "Bar Code Cover 

Sheet" with the request for payment. The use of this document will greatly facilitate prompt payment to 

the contractor. The following website address will allow you to create the GPO payment barcode cover 

page http://winapps.access.gpo.gov/fms/vouchers/barcode/. 

PAYMENT: The Government Publishing Office will utilize the following procedure. A copy of the 

print order and billing certification sheet(s) for the work performed will be sent by the contractor to 

the Denver RO, Attn: Bob Stanley, via e-mail to: infodenver@gpo.gov for examination and certification 

as to correctness of the billing as applicable to the work performed. The Denver RO will return the 

signed billing certification to the contractor within five (5) workdays of receipt. 

After examination and certification by the Denver RO the invoice/voucher, print order, proof of delivery, 

and the signed billing certification must be submitted to: Comptroller, U.S. Government Publishing 

Office, North Capitol and H Streets, NW, Washington, D.C. 20401.

For the purpose of earning the discount when a prompt payment discount is offered by a bidder, time will 

be computed from the date a correct invoice/voucher, print order, proof of delivery, and the agency 

signed billing certification is received by the GPO. 

Exception to the Billing Certification Requirement: On all GPO Denver placed orders with print 

order series 05000, 25000, 45000, 65000, 85000 the billing certification requirement is WAIVED. 
Flight Manuals and Checklists Page 5 of 16

Program 2848-S (09/21)

SUBMISSION OF BIDS: Facsimile bids are permitted. 

 (a) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or 

withdrawal of a bid that is transmitted to and received by the Government via electronic equipment 

that communicates and reproduces both printed and handwritten material. 

 (b) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at 

the place and by the time specified in the solicitation. 

 (c) Facsimile bids that fail to furnish required representations or information or that rejects any of the 

terms, conditions, and provisions of the solicitation will be excluded from consideration. 

 (d) Facsimile bids must contain the required signatures. 

 (e) The Government reserves the right to make award solely on the facsimile bid. However, bidders 

agree to promptly submit the complete original signed bid. 

 (f) Submit facsimile bid to FAX No. (303) 236-5332 or (303) 236-5304, one bid per facsimile. 

 (g) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any 

failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, 

the following: 

 (1) Receipt of garbled or incomplete bid. 

(2) Availability or condition of the receiving facsimile equipment. 

(3) Incompatibility between the sending and receiving equipment. 

(4) Delay in transmission or receipt of bid. 

(5) Failure of the bidder to properly identify the bid. 

(6) Illegibility of bid. 

(7) Security of bid data. 
Flight Manuals and Checklists Page 6 of 16

Program 2848-S (09/21)

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of various separate cover and self-cover books 

requiring such operations as electronic pre-press, proofing, printing, die cut tab dividers, binding, packing, 

and distribution. 

TITLE: Flight Manuals and Checklists. 

FREQUENCY OF ORDERS: It's anticipated there will be approximately 5-10 orders per year. 

QUANTITY: Approximately 30 to 1,500 copies per order. The majority of format A orders will be from 

50 to 200 copies. 

NUMBER OF PAGES: Approximately 24 pages to 500 pages per order. 

TRIM SIZE: 

Format A: 

 Text and Covers: 5-1/2 x 8-1/2" 

 Tab Dividers: 6 x 8-1/2" (the 6" dimension includes a 1/2" tab extension). 

Format B: 

 Text and Covers: 8-1/2 x 11". 

 Tab Dividers: 9 x 11" (the 9" dimension includes a 1/2" tab extension). 

It is anticipated that most orders will be for Format A (5-1/2 x 8-1/2" trim size). 

GOVERNMENT TO FURNISH: Print Orders. Hard copy visuals output from furnished files. Electronic 

PDF files with the print order identifying if these files are suitable for production purposes or if only to be 

used as visual aid. CD-ROM, DVD or similar will be provided, or at the Government’s option, the data 

will be transmitted direct to the contractor’s facility via e-mail or to contractor's FTP site. The electronic 

media furnished by the Government will be generated on a MAC System or PC/Windows 2000, Windows 

XP, Windows 7 or Windows 8 platform in a variety of software formats including, but not limited to: 

Adobe InDesign, Adobe Illustrator, Adobe PhotoShop, Adobe Acrobat PDF, QuarkXPress, Aldus 

Freehand, Corel Draw, Adobe PageMaker, Microsoft Publisher, Microsoft Word, Microsoft Office, and 

WordPerfect. NOTE: The contractor is to support upgrades of application software within one month of 

notification by ordering agency. 

Contractor must be capable of accepting data in these platform/formats for either direct input or conversion 

to his/her system as part of their basic charge to the Government. No additional time or compensation will 

be given to the contractor for common errors associated with file output from a different platform. See 

"Inspection of Files" for brief description of common errors. The contractor will be responsible for 

proofreading converted formats to ensure that all fonts have transferred platforms completely. Contractor 

will be responsible for final output that is in conformance with the visuals as provided. 

Fonts: Various PostScript Type 1 (printer and screen) fonts, True Type fonts, and Open Type fonts will 

be provided with each order. NOTE: The fonts provided are the property of the ordering agency and are 

provided for use on the order only. Using the furnished fonts for any job other than this one violates 

copyright law. All fonts should be eliminated from contractor's archive immediately after completion of 

the production run. 

Data will be provided in native application format with all necessary scans and graphics properly linked 

and in final position. Some files may be compressed using PKZip or similar compression software. 
Flight Manuals and Checklists Page 7 of 16

Program 2848-S (09/21)

INSPECTION OF FILES: Contractor to perform a basic check, preflight of the furnished files. Check for 

damaged disks, missing or damaged files, missing or damaged fonts, missing bleeds, improper trim size, 

improper color definition, and so on. The Contractor will not receive additional compensation or time for 

common errors associated with the output of files. Common errors include, but are not limited to: 1) color 

issues and shifts (RGB color data, no spot colors, loss of black plate), 2) page integrity (text reflow or type 

substitution), 3) errors associated with embedded graphics, 4) missing prepress features (e.g. bleeds, trim 

marks), 5) loss of text characters from graphic elements, 6) defining proper file output selection for the 

imaging device being used. The contractor is responsible for creating/extending bleeds, creating or 

correcting (altering) any necessary trapping, setting proper screen angles and frequency, defining proper 

file output selection for the imaging device being used, and ensuring that the black type is a solid black 

NOT a process build. Any errors other than those just described, media damage, or data corruption that 

might interfere with proper file imaging discovered at that time must be reported to the Contracting Officer 

IMMEDIATELY upon discovery. 

Prior to making any revisions, the contractor must make a "copy" of the original files, and then proceed 

to make any revisions to the "copy" as required. Upon delivery of the printed product the contractor must 

provide corrected native applications files (digital deliverables) if files are modified during production. 

The digital deliverables must be an exact reproduction of the final printed piece in native application file 

format (includes all files), and must be returned on the same media as the supplied files. The Government 

will NOT accept as digital deliverables PostScript files, Adobe Acrobat Portable Document Format (PDF) 

files, or any proprietary file formats unless specifically requested elsewhere in these specifications. 

Upon completion of order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the 

final printed product and shall be returned on the same type of storage media as was originally furnished. 

The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable 

Document format (PDF) files, or any proprietary file formats other than those supplied, unless specified 

by the Government. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

"GOVERNMENT TO FURNISH" and including the requirement to occasionally create artwork for 

screen overlays necessary to produce the product(s) in accordance with these specifications. 

PROOFS: When ordered, submit Digital content proofs (for single color work) or Digital color content 

proofs (for multi-color work). Proof must be to size. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall have all elements in proper position 

(not pasted up), imaged face and back, trimmed and folded to the finished size of the product. The digital 

color content proof is intended as a check on image position, cropping, scaling, and other visual features 

of text or illustration. It is NOT intended as a check of color fidelity. 

The contractor will be responsible for performing all necessary proofreading to insure that the proofs are 

in conformity with the copy submitted. 

Proofs must be identified with the jacket number, program number, print order number, and proof date, at 

least 1/2" from the type area. The contractor's firm name must not appear on any proofs. 

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this 

reproofing; such operations must be accomplished within the original production schedule allotted in the 

specifications. 

The contractor must not print prior to receipt of an "OK TO PRINT". 
Flight Manuals and Checklists Page 8 of 16

Program 2848-S (09/21)

Submit proofs together with all of the furnished material to the address as listed on the print order. It is 

anticipated that this address will be on Hill AFB, UT 84056. 

NOTE: Timework charges for making author's alterations on an individual print order will be paid only 

when supported by a Contract Modification from the Contracting Officer. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein 

or listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards 

No. 12" dated March 2011. Paper used under this contract MUST conform to the Resource Conservation 

and Recovery Act of 1976 and all subsequent amendments. Additional information regarding this will be 

furnished upon request. 

All text paper used in each copy must be of a uniform shade and all paper must have the grain parallel to 

the fold. 

Stock to be used will be indicated on print order from the following choices: 

TEXT: 

 White Offset Book, basis weight 25 x 38", 60 lbs. per 500 sheets equal to JCP Code A60. 

 White Printable Plastic Film (Synthetic paper), 4.5 point, equal to JCP Code O90. 

COVERS & TAB DIVIDERS: 

 White Printable Plastic Film (Synthetic paper), 10 point, Kimdura, Yupo, Polyart II, or equal. 

 Clear and Colored Extruded Polyethylene, .035 thickness, (Covers Only). 

 White Index, basis weight 25-1/2 x 30-1/2", 90 lbs. per 500 sheets equal to JCP Code K10. 

It's anticipated that most orders under Format A will require synthetic stock, and orders under Format B 

will require offset and/or index stock.

PRINTING: 

Text and covers: Print face only or head to head in black ink, plus an occasional additional ink color in 

addition to the black.

Tab dividers will print black ink on both sides, head to head on tab extension with copy for tab extensions 

to read in. Body copy prints in black ink only. 

Must use UV resistant inks.

MARGINS: Anticipate bleeds through-out. Margins will be as indicated on the print order or furnished 

copy. 

BINDING: Various binding operations will be ordered as follows: 

 Loose-leaf (i.e. trim four sides). 

 Drilling: All text, tab dividers, and covers drill with 1/4", 5/16", or 3/8" round holes. The size and 

number of holes required will be indicated on the order. It is anticipated that most orders will be for 

9 holes, 1/4" diameter with center of holes to be located 3/8" from the 8-1/2" or 11" left edge. 

 On occasion, the contractor will be required to trim in a stair step style with various trim sizes as 

indicated on the individual print order. The largest trim size for an individual order will be 5-1/2 x 8-

1/2" or 8-1/2 x 11". 

 Tab Dividers: One to 40 die-cut tab dividers (1/2, 1/3, 1/4th, etc. up to 1/12th cut). 

 Round 2 to 4 corners of text, tabs, and covers as indicated on the individual print order. 
Flight Manuals and Checklists Page 9 of 16

Program 2848-S (09/21)

On occasion, the contractor will be required to furnish suitable clear vinyl pockets (sheet protectors) for 

both 5-1/2 x 8-1/2" and 8-1/2 x 11"trim sizes. 

PACKING: Pack in shipping containers. Individually shrink film wrap each book. A large majority of 

these orders will involve books that include tab divider leaves. When divider tabs are involved, contractor 

to place a 6 x 8-1/2" or 9 x 11" sheet (depending on trim size of book) of chipboard or equal on top and 

bottom of the publication to protect the tabs before wrapping. Each shipping container must not exceed 45 

pounds when fully packed. 

DEPARTMENTAL RANDOM COPIES (i.e. BLUE LABEL SAMPLES): All orders must be divided 

into equal sublots in accordance with the chart below. A random copy must be selected from each sublot. 

Do not choose copies from the same general area in each sublot. Contractor will be required to execute a 

statement furnished by GPO certifying that copies were selected as directed. The random copies constitute 

a part of the total quantity ordered and no additional charge will be allowed. 

Quantity Number of 

Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special governmentfurnished blue label affixed to each affected container. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list. 

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of 

selection must be included. A copy of the Government furnished certificate must accompany the voucher 

sent to GPO, Financial Management Service, for payment. Failure to furnish the certificate may result in 

delay in processing the voucher. 

INSPECTION SAMPLES: Occasionally, when so indicated on the print order, or otherwise requested, 

the first two copies of each order must be sent for inspection to U.S. Government Publishing Office, 

Denver Regional Office, 12345 West Alameda Pkwy, Suite 208, Lakewood, CO 80228 Attn: 

"Inspection Samples". 

These copies shall be considered as sample copies, and cannot be deducted from the total quantity ordered. 

The package or envelope containing these samples must be identified by the GPO jacket number, program 

number, print order number, title, and include a facsimile of the print order on which these samples were 

ordered. The contractor must comply with the shipping schedule regardless of this requirement for 

inspection samples. The contractor will be notified of the test results only if there are deficiencies. 

A U.S. Postal Service approved Certificate of Mailing, identified by Jacket, Program, and Print Order 

numbers, must be furnished with billing for reimbursement of certificate fee. 

DISTRIBUTION: Ship f.o.b. destination to the following address. 

DOL-W MEDIA DISTRIBUTION 

DIVISION RECEIVING 

1655 Woodson Lane INSIDE DELIVERY REQUIRED

St Louis, MO 63114 

 including blue label sample copies 
Flight Manuals and Checklists Page 10 of 16

Program 2848-S (09/21)

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies must be 

borne by the contractor. 

RECEIPT FOR DELIVERY: The contractor must furnish their own receipts for delivery. These receipts 

must include the GPO jacket, program, and print order numbers; total quantity delivered; number of 

cartons; quantity per carton; date delivery made; and signature of the Government agent accepting 

delivery. The original copy of this receipt must accompany the contractor's voucher for payment. 

SCHEDULE: Adherence to this schedule must be maintained. The contractor must not start production 

of any job prior to receipt of the individual print order (GPO Form 2511). 

The contractor will be required to pickup and deliver print orders, copy, proofs, and other furnished 

material at the address listed under "DISTRIBUTION". 

Arrangements will be made by the Government to wrap or otherwise prepare the furnish material in 

preparation for delivery to the contractor's plant. 

The ship/deliver date indicated on the print order is the date products ordered must be delivered in-hand

at destination. 

Complete delivery will be required within 10 workdays. There will be 12 workdays allowed when proofs 

are required. 

Submit proofs as soon as the contractor deems necessary in order to comply with the shipping schedule. 

Proofs will be withheld no more than two workdays. The proof hold period by the Government begins 

when proofs are received by the designated party and ends when the contractor is notified that the proofs 

are available for pick-up by the contractor or their designated service. 

Proofs, along with the Government furnished material, a copy of the print order, the contractor's usual 

proof cover memo form, and information identifying a point of contact and their phone number at the 

contractor's plant will be sent directly to the ordering agency by the contractor. The contractor is directed 

to use the furnished "Proof" label (GPO Form 892) or contractor's standard "proof" label (provided it 

contains a full identification of the order) and to include a filled-out return bill of lading or similar 

document to be used by the agency for the return of the proofs. The cost of transporting of the proofs 

and the furnished materials BOTH ways is to be borne by the contractor. The contractor has the 

option of using their own personnel to pick up and deliver the proofs. Transportation of the proofs may be 

handled by any traceable means. Any terms and conditions on the contractor's proof documents are 

subordinate to GPO Contract Terms. 

The contractor must return all camera copy and/or films furnished by the Government along with any 

films made by the contractor within five workdays of completion of the job. These materials must be 

packaged and returned separate from the entire job via Registered Mail or any other traceable means. The 

contractor must be able to produce a separate signed receipt for these materials any time up to a year after 

mailing. All expenses incidental to returning materials, submitting proofs, and furnishing sample copies 

must be borne by the contractor. 

Unscheduled material such as shipping instructions, delivery lists, labels, etc., will be furnished with each 

order or shortly thereafter. In the event such information is not received in due time, the contractor will 

not be relieved of any responsibility in meeting the shipping schedule because of failure to request such 

information. 
Flight Manuals and Checklists Page 11 of 16

Program 2848-S (09/21)

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices bid in the "SCHEDULE OF 

PRICES" to the following units of production which are the estimated requirements to produce one 

year's work under this contract. These units do not constitute, nor are they to be construed as, a guarantee 

of the volume of work which may be ordered under this contract. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES". 

I. (a) 1,067 

 (b) 3 

 

II. (1) (2) 

 (a) 1. 422 192

 2. 1,609 2933

 (b) 1. 6 151

 2. 5 2659

 (c) 1. 117 5

 2. 657 7

 

III. (a) 3,179 

 (b) 777 

 (c) 658 

 (d) 18 

 (e) 10 

 

IV. (a) 1 

 (b) 5,982 

 (c) 1 

The term of this contract is for one year and up to four option years. 

Page 12 intentionally left blank. 

 
Flight Manuals and Checklists Page 12 of 16

Program 2848-S (09/21)

Page 12 is intentionally left blank. 
Flight Manuals and Checklists Page 13 of 16

Program 2848-S (09/21)

SECTION 4. - SCHEDULE OF PRICES

Bids are f.o.b. destination, "INCLUDING INSIDE DELIVERY".

Prices must include the cost of all required materials and operations for each item listed in accordance 

with these specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, 

or alteration of the order and manner of submitting bids, may be declared nonresponsive. Bids submitted 

with "NB" (No Bid), "NA" (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

An entry of "NC" (No Charge) shall be entered if bidder intends to furnish individual items at no charge 

to the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts will be prorated 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such 

action would be in the best interest of the Government. 

I. PROOFS AND TIMEWORK: For pricing purposes, a page-size unit is considered 47 square inches.

(a) Digital content or digital color content proofs....... per page-size unit......... $ ___________ 

(b) Timework................................................. per hour................... $ ___________ 

NOTE: "Timework" must be supported by a statement outlining in detail the operation for which payment is 

claimed. Timework for up to 3 hours for author's alterations (aa's) may be signed off by the agency on the billing 

certification. Timework which exceeds three hours or for other than aa's will only be allowed under exceptional 

circumstances and must specifically authorized by the Contracting Officer using a subsequent Contract 

Modification(s). In case of dispute the Contracting Officer reserves the right to be the final judge as to the operation 

and/or number of hours chargeable under II. (e). 

 

II. COMPLETE PRODUCT: (Except Items I, III, and IV.) Contractor is cautioned that any prepress or 

intermediate steps including but not limited to electronic file prep, films, platemaking are inclusive to 

the prices bid and are included in the makeready charges. 

 "Format" groups shall be defined as follows based upon final trim size: 

Format "A" – Trim sizes: Text/Cover pages 51⁄2 x 81⁄2"; Tab Dividers: overall 6 x 8-1/2". 

Format "B" -- Trim sizes: Text/Cover pages 81⁄2 x 11"; Tab Dividers: overall 9 x 11". 

 Format Format 

"A" "B" 

(1) (2) 

(a) Text/Cover Pages printing black ink only, per printed page 

 1. Makeready and setup charge................................... $ __________ $ __________

 2. Running rate per 100 copies.................................. $ __________ $ __________ 

(b) Text/Cover Pages printing in an additional color of ink, 

per printed page 

 

 1. Makeready and setup charge................................... $ __________ $ __________

 2. Running rate per 100 copies.................................. $ __________ $ __________ 

_______________ 

(Initials) 
Flight Manuals and Checklists Page 14 of 16

Program 2848-S (09/21)

 Format Format 

"A" "B" 

(1) (2) 

(c) Tab Dividers (including die-cutting), printing both sides in a 

single ink color 

 

 1. Makeready and setup charge................................... $ __________ $ __________

 2. Running rate per 100 copies.................................. $ __________ $ __________

 

III. PAPER: Payment for paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the net number of leaves furnished for the 

product ordered. The cost of any paper required for makeready or running spoilage must be included 

in the prices bid. For pricing purposes, a page-size unit is considered 47 square inches. 

Format "A" - Each leaf will be billed as one page-sized leaf. 

Format "B" - Each leaf will be billed as two page-sized leaves. 

It is anticipated that items (a) White Offset Book and (e) White Index will be used only on format 

"B" publications and the remainder of the stocks will be used on format "A" only. 

Per 100 leaves 

(a) White Offset Book, 60 lbs............................................................ $____________ 

 

(b) White Printable Plastic Film, 4.5 point.............................................. $____________ 

 

(c) White Printable Plastic Film, 10 point............................................... $____________ 

 

(d) Clear and Colored Extruded Polyethylene, .035 thickness........................ $____________ 

 

(e) White Index, 90 lbs...................................................................... $____________ 

 

IV. ADDITIONAL OPERATIONS: The bids for each of the following operations must include the cost 

of all required materials and operations. 

(a) Additional trimming required for stair step 

style binding...................................... per 100 leaves...................... $___________ 

(b) Die cut rounded corners........................ per corner/per 100 leaves......... $___________ 

(c) Clear vinyl pockets (sheet protectors) 

either 5-1/2 x 8-1/2” or 8-1/2 x 11" 

trim sizes ............................................... per 100 vinyl pockets............ $___________ 

__________ 

(Initials) 
Flight Manuals and Checklists Page 15 of 16

Program 2848-S (09/21)

DISCOUNTS ARE BID FOR PAYMENT AS FOLLOWS: 

__________ Percent, _________calendar days. See Article 12 "Discounts" of Solicitation Provisions 

in GPO Contract Terms (Pub. 310.2). 

Bidder hereby acknowledges amendment(s) number(ed) _________________________ 

BIDDER'S NAME AND SIGNATURE: Fill out and return one copy of all pages in "SECTION 4. - 

SCHEDULE OF PRICES", including initialing where indicated, and submit with an original, signed 

copy of GPO Form 910, "Bid." Do not enter offered prices on GPO Form 910. NOTE: The 

"SCHEDULE OF PRICES" will prevail in instances where prices are inadvertently entered on GPO 

Form 910. 

Bidder _____________________________________________________ ______________________ 

(Contractor Code) 

____________________________________________________________________________________ 

(Street Address) 

____________________________________________________________________________________ 

(City - State) 

By_________________________________________________________________________________ 

(Signature and title of person authorized to sign this offer) 

_____________________________________________________ _________________________

(Person to be contacted) (Telephone Number) 

 ________________________________________ _________________________

e-mail address (Facsimile Number) 

BIDDERS THAT ACCESS THE SPECIFICATIONS FOR THIS SOLICITATION VIA THE 

INTERNET FROM THE GPO WEBSITE MUST ACCESS THE GPO FORM 910 "BID" FROM 

THE PDF FILE AND SUBMIT IT ALONG WITH THE "SCHEDULE OF PRICES" AS 

REQUESTED BY THESE SPECIFICATIONS. 
Flight Manuals and Checklists Page 16 of 16

Program 2848-S (09/21)

SAMPLE OF THE BID ENVELOPE 

In order to ensure proper processing of all bids the following information is suggested on 

all bid envelopes. 

Program Number 2848-S

From: _________________________ 

Address:_________________________ 

 _________________________ 

 

Postage 

Stamp 

Required 

Here 

Bid Enclosed 

Bids will be received until 

September 16, 2016 at 2:00 P.M.

prevailing 

Denver time.

U.S. Government Publishing Office 

Denver Regional Office 

12345 W Alameda Pkwy, Ste 208 

Lakewood, CO 80228