6416S November 1, 2019 thru October 31, 2020 

Digital Printing Gray Graphics Lith Excel (WBC) Production Press Print Center Thunderbird

Capitol Heights Albuquerque Jacksonville Phoenix Press

MD NM IL AZ Titusville, FL

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. DUPLICATING/COPYING:

 (a) Black copies, per page (1) Format "A" per 100 copies 28 1.00 28.00 1.00 28.00 1.470 41.16 1.20 33.60 1.00 28.00 (2) Format "B" per 100 copies 18,084 1.40 25,317.60 2.00 36,168.00 1.490 26,945.16 1.30 23,509.20 1.10 19,892.40 (3) Format "C" per 100 copies 338 15.00 5,070.00 45.00 15,210.00 4.810 1,625.78 6.00 2,028.00 12.00 4,056.00 (b) Color copies, per page (1) Format "A" per 100 copies XXXX (2) Format "B" per 100 copies 2,155 6.00 12,930.00 20.00 43,100.00 8.370 18,037.35 5.80 12,499.00 6.00 12,930.00 (3) Format "C" per 100 copies XXXXII. PAPER: (a) White Xerographic (1) Format "A" per 100 copies 14 0.70 9.80 0.80 11.20 2.170 30.38 1.80 0.00 0.70 9.80 (2) Format "B" per 100 copies 17,007 1.10 18,707.70 1.20 20,408.40 1.140 19,387.98 0.90 15,306.30 0.90 15,306.30 (3) Format "C" per 100 copies XXXX (b) Colored Xerographic (1) Format "A" per 100 copies XXXX (2) Format "B" per 100 copies 9 1.60 14.40 1.50 13.50 1.520 13.68 3.00 27.00 1.50 13.50 (3) Format "C" per 100 copies XXXX (c) White Index (1) Format "A" per 100 copies XXXX (2) Format "B" per 100 copies 372 4.50 1,674.00 5.00 1,860.00 4.470 1,662.84 3.50 1,302.00 3.00 1,116.00

 (3) Format "C" per 100 copies XXXX (d) Colored Index

 (1) Format "A" per 100 copies 1 4.00 4.00 4.00 4.00 6.120 6.12 5.00 5.00 2.50 2.50

 (2) Format "B" per 100 copies 26 6.00 156.00 6.00 156.00 7.120 185.12 5.00 130.00 5.00 130.00

 (3) Format "C" per 100 copies XXXX (e) Acetate Sheets

 (1) Format "A" per 100 copies XXXX (2) Format "B" per 100 copies 3 100.00 300.00 70.00 210.00 1.420 4.26 40.00 120.00 40.00 120.00 (3) Format "C" per 100 copies XXXX(f) Mylar reinforced paper, white xerographic, 20 lbs. 1,126 5.00 5,630.00 8.00 9,008.00 6.920 7,791.92 4.00 4,504.00 5.00 5,630.00III, Binding & Additional Operations (a) Three hole drilling per 100 sheets 445 0.10 44.50 0.80 356.00 0.310 137.95 0.50 222.50 0.20 89.00 (b) Saddle stitching (2 stitches per book) per book 2,925 0.10 292.50 0.20 585.00 0.270 789.75 0.20 585.00 0.10 292.50

 (c) Side stitching per stitch 3,410 0.15 511.50 0.10 341.00 0.360 1,227.60 0.10 341.00 0.10 341.00

 (d) Spiral/Coil Binding per book 10 1.00 10.00 0.80 8.00 1.420 14.20 5.00 50.00 1.00 10.00 (e) Perfect Binding per book 9,613 1.00 9,613.00 0.80 7,690.40 1.040 9,997.52 1.20 11,535.60 1.35 12,977.55 (f) Perforating per 100 sheets 20 0.25 5.00 2.00 40.00 2.170 43.40 5.00 100.00 2.00 40.00 (g) Shrink Wrap per wrap 1,746 0.25 436.50 0.40 698.40 0.330 576.18 0.30 523.80 0.15 261.90 (h) Production Proof (black copy) 13,294 0.05 664.70 0.10 1,329.40 0.170 2,259.98 0.10 1,329.40 0.08 1,063.52

 (i) Production Proof (color copy) 4278 0.10 427.80 0.30 1,283.40 0.290 1,240.62 0.20 855.60 0.12 513.36

CONTRACTOR TOTALS 81,847.00 138,508.70 92,018.95 75,007.00 74,823.33CONTRACTOR DISCOUNT 2% 1,636.94 2% 2,770.17 4% 3,680.76 1% 750.07 2% $1,496.47

$80,210.06 $135,738.53 $88,338.19 $74,256.93 $73,326.86

Abstracted by: Bruce M. CanzanellaCertified by: Richard W. Gilbert AWARDED
Program 6416-S Page 1 of 13 

Specifications by BMC 

Reviewed by RWG

TO SUBMIT AN OFFER, THE CONTRACTOR IS REQUIRED TO COMPLETE SECTION 4 AND SUBMIT 

NO LATER THAN: 11:00 A.M., OCTOBER 21, 2019. 

Submit bid to: U.S. Government Publishing Office, 2825 Noisette Boulevard, North Charleston, SC 29405-1819. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO RPPO 

Charleston, Fax No. (843) 743-2068. The Program Number and bid opening date must be specified with the bid. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

NOTE: BIDS RECEIVED AFTER 11:00 A.M. ON THE BID OPENING DATE SPECIFIED ABOVE WILL NOT 

BE CONSIDERED FOR AWARD. 

U.S. GOVERNMENT PUBLISHING OFFICE 

Charleston, SC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Digital Printing 

as requisitioned from the U.S. Government Publishing Office (GPO) for 

USCG Maritime Law Enforcement Academy Charleston, SC 

And various federal agencies 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning November 1, 2019 and ending September 

30, 2020, plus up to four optional 12-month extension periods in accordance with the “Option to Extend the Term of the 

Contract” clause in Section 1 of this contract. 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of SECTION 

4. – Schedule of prices.

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this 

publication as the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. Refer to 

Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January, 2018. 

Abstract of previous contract available at: https://www.gpo.gov/docs/default-source/contract-pricing/charleston/6439-

s30170e30b44a64308413ff05001d133d.pdf

Direct all questions concerning these specifications to Bruce Canzanella at (843) 743-2036, ext. 1, or e-mail 

bcanzanella@gpo.gov. 
Digital Printing Page 2 of 13 

6416-S (09-20) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to GPO Contract 

Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance 

Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised August, 

2002)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/terms.pdf. 

GPO QATAP (GPO Publication 310.1) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf

SUBCONTRACTING: No subcontracting will be allowed on this contract. 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

 (a) Printing (Page related) Attributes -- Level III. 

 (b) Finishing (Item related) Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

 (a) Non-destructive Tests - General Inspection Level I. 

 (b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity OK’d Proof/Electronic Media 

P-10. Process Color Match OK’d Proof/Electronic Media 

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, except, 

the total duration of the contract may not exceed five years as a result of, and including, any extension(s) added under this 

clause. Further extension may be negotiated under the “Extension of Contract Term” clause. See also “Economic Price 

Adjustment” for authorized pricing adjustments. 

EXTENSION OF THE CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
Digital Printing Page 3 of 13 

6416-S (09-20) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this clause, 

provided that in no event will any pricing adjustment be made that would exceed the maximum permissible under any law 

in effect at the time of the adjustment. There will be no adjustment for orders placed during the first period specified 

below. Pricing will thereafter be eligible for adjustment during the second and any succeeding performance period(s). 

For each performance period after the first, a percentage figure will be calculated as described below and that figure will 

be the economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate clause 

elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from November 1, 2019 to September 30, 2020, and the second and any succeeding period(s) will extend for 

12 months from the last preceding period, except that the length of the final period may vary. The first day of the second 

and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the 

U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending 

three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to 

the average of the monthly Indexes for the 12-month interval ending July 31, 2019, called the base index. The percentage 

change (plus or minus) of the variable index from the base index will be the economic price adjustment for the period 

being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual “Print Order” for each job placed with the contractor. The print order, when issued, will indicate the quantity to 

be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the right to 

conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, production, 

managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following financial 

documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by the 

Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 
Digital Printing Page 4 of 13 

6416-S (09-20) 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from November 1, 2019 through September 30, 2020, plus for such 

additional period(s) as the contract is extended. All print orders issued are subject to the terms and conditions of the 

contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued” upon 

notification by the Government for purposes of the contract when it is electronically transmitted or otherwise physically 

furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. Shipment/delivery 

of items or performance of work shall be made only as authorized by orders issued in accordance with the clause entitled 

“Ordering.” The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract, if the Government’s requirements for the items set forth herein do not result in orders 

in the amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price adjustment 

under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth which 

are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor requirements in excess of the limit on total orders 

under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of invoicing. Instruction for using this method can be 

found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, 

Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page located 

at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “Schedule of Prices.” 

MODIFICATIONS: If any additional costs are incurred during the production of any print order under this contract due 

to Government action (i.e., Author’s Alterations), contractor is REQUIRED to contact the publishing specialist in writing 

for approval BEFORE proceeding. 
Digital Printing Page 5 of 13 

6416-S (09-20) 

SECTION 2. – SPECIFICATIONS 

SCOPE: These specifications cover the production of digital printing of self and separate covered publications requiring 

such operations as black and color digital output, binding, packing, and distribution. 

TITLE: Digital Printing. 

FREQUENCY OF ORDERS: Approximately 20 orders per year. 

QUANTITY: Range from approximately 4 to 250 copies per order. Number of pages range from approximately 2 to 

approximately 1,250 per publication. 

Trim sizes: Format A: 4-1/4 x 5-1/2” 

 Format B: 8-1/2 x 11” 

 Format C: Tab Dividers – 9 x 11” including 1/2” lip. 

GOVERNMENT TO FURNISH: 

Electronic media will be furnished as follows – 

 Platform: Windows XP (or later). 

 Storage Media: Electronic files via “AMRDEC SAFE” transfer or via FTP. 

 Software: Latest version of Adobe Acrobat. 

 

 All platform system and software upgrades (for specified applications) which may occur 

during the term of the contract must be supported by the contractor. 

 Fonts: Fonts will be furnished, embedded, or embedded subsets.

The contractor is cautioned that furnished fonts are the property of the Government and/or 

its originator. All furnished fonts are to be eliminated from the contractor’s archives 

immediately after completion of the contract. 

 Additional Information: Files will be furnished in PDF format. 

Identification markings such as register marks, commercial identification marks of any kind, etc., form number, and 

revision date, carried in the electronic files, must not print on the finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to Furnish,” 

necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to the Charleston GPO 

at (843) 743-2036, ext 1. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned 

quality level. 
Digital Printing Page 6 of 13 

6416-S (09-20) 

PROOFS: When ordered, one set of digital color or black ink only (depending upon the order requirement) one-off proof 

of each item that is collated with all elements in proper position (not pasted up), imaged face and back, on the actual 

production stock, trimmed to the finished size of the product and bound per specs. Proofs must be created using the same 

Raster Image Processor (RIP) that will be used to produce the product. Proof copy DOES NOT count as one of the total 

requested copies.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 2011. 

Government Paper Specifications Standards, No. 12 - https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_12.pdf?sfvrsn=70b9613d_8

All text stock used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the spine. 

The stock to be used will be indicated on each print order. 

Text – White and Colored Plain Copier Xerographic, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code 

O60. 

Cover – White and Colored Index, basis weight 110 lbs. per 500 sheets, 25-1/2 x 30-1/2”, equal to JCP Code K10. 

Tab Dividers – White Index, basis weight 110 lbs. per 500 sheets, 25-1/2 x 30-1/2”, equal to JCP Code K10. 

DIGITAL PRINTING: Digitally print face only or face and back, in black or color.

Digital printing must maintain Quality Level 3 standards. Final output must be a minimum of 150 line screen and at a 

minimum resolution of 2400 x 2400 x 1 dpi or 600 x 600 x 8 bit depth technology. Digital device must have a RIP that 

provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

Tab dividers will digitally print in black, tab only on one side. Five bank tab style, 1/2” lip with rounded corners 

reinforced with clear Mylar acetate on the tab portion only. Collate and insert tab dividers throughout text. 

MARGINS: Maintain margins as indicated on copy or electronic files. No bleeds. 

BINDING: Bind as indicated on the print order. Various binding styles may be ordered as follows: 

Drilling –Drill three 5/16” diameter holes centered on the left 11” side, 4-1/4” center to center. Center of holes to be 3/8” 

from left edge of product. 

Saddle stitch – Saddle-wire stitch in two places and trim three sides. Each product must contain complete 4-page 

signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to left or right of stitches will not be 

allowed. 

Stitch/Staple – Side-wire stitch with one wire stitch/staple in upper left corner or two on the left side, and trim four sides. 

Coil bind – Bind with black plastic coils as indicated on the individual print order. 

Perfect binding – Perfect bind with wraparound covers. Contractor to set spine width appropriate to the size of the book. 

Trim three sides. 

Perforating – Perforate indicated sheets with one vertical perforation, 3/8” from the binding edge. 

Acetate Sheets – Place a clear acetate sheet on the front and back of the books when indicated on the print order. 
Digital Printing Page 7 of 13 

6416-S (09-20) 

Shrink-Film Wrap – Shrink-film wrap of a loose book or of a group of books within an order will be required. 

PACKING: Suitably. Specific instructions will be indicated on the individual print order. 

LABELING AND MARKING: 

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, fill in 

appropriate blanks, and attach to shipping containers. 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/gpo905.pdf?sfvrsn=6fb9613d_4

DISTRIBUTION: Deliver f.o.b. destination to addresses located within the states of South Carolina and North Carolina. 

Complete shipping addresses and quantities will be furnished on the individual print order. 

For each order placed, contractor must notify the ordering agency on the same day that the product ships/delivers via email sent to matthew.r.hunt@uscg.mil AND infocharleston@gpo.gov. The subject line of this message shall be 

“Distribution Notice for Program 6416-S, P.O. XXXXX, Print Order XXXXX”. The notice must provide all applicable 

tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and 

shipping receipts upon agency request. 

Upon completion of each order, contractor must return all furnished material (when applicable) to the address indicated on 

the print order. 

All expenses incidental to picking up and returning of furnished materials (if applicable), and submitting proofs, must be 

borne by the contractor, regardless of delivery location. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to 

receipt of the individual print order (GPO Form 2511). 

No definite schedule for pickup of material or placement of orders can be specified. 

When applicable, furnished material must be picked up from and delivered to various Government Agencies within South 

Carolina and North Carolina. 

The following schedule begins upon notification of availability of print order and furnished material. If notification of 

availability is given after 2:00 p.m., the date of notification shall be the following workday. 

Proofs will be sent within 24 hours of order, and will be withheld not more than 2 days from receipt by the Government to 

receipt in contractor's plant. Deliver proof and copy to Agency at address indicated in the Distribution section. Contractor 

is responsible for all costs incurred in the delivery and pickup of proofs. It is understood that the proof supplied under this 

contract will match the final output. If return of proofs is required, contractor will provide self-addressed shipping label. 

Contractor must not print prior to receipt of an OK TO PRINT. 

The larger quarterly print orders will be initiated approximately 45 calendar days before requested delivery date. Physical 

proofs, when ordered, will be held by agency 2 days until available for pick up. 

Delivery dates for other print orders will range from 9 to 20 workdays. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination specified. 
Digital Printing Page 8 of 13 

6416-S (09-20) 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

Contractors are to report information regarding each order for compliance reporting purposes and include date of delivery 

(or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements via e-mail to 

infocharleston@gpo.gov or by faxing (843) 743-2068. 
Digital Printing Page 9 of 13 

6416-S (09-20) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the following 

units of production which are the estimated requirements to produce one year’s production under this contract. These units 

do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a like 

period of time. 

The following item designations correspond to those listed in the “Schedule of Prices.” 

I. 

 (1) (2) (3) 

 (a) 28 18,084 338 

 (b) XXXX 2,155 XXXX 

 

II. 

(a) 14 17,007 XXXX 

(b) XXXX 9 XXXX 

(c) XXXX 372 XXXX 

(d) 1 26 XXX 

(e) XXXX 3 XXXX 

(f) XXXX 1,126 XXXX 

III. 

(a) 445 

(b) 2,925 

(c) 3,410 

(d) 10 

(e) 9,613 

(f) 20 

(g) 1,746 

(h) 13,294 

(i) 4,278 
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6416-S (09-20) 

This page left blank intentionally. 
Digital Printing Page 11 of 13 

6416-S (09-20) 

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government. 

Bids submitted with NB (No Bid), NA (Not Applicable) or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per 100 rate. 

I. DIGITAL PRINTING, PACKING AND DISTRIBUTION: Prices offered shall include the cost of all required 

materials and operations necessary for the complete productions and distribution of the product listed in accordance with 

these specifications, with the exception of Items II and III. Please note that no “click” charges will be allowed for covers 3

and 4 if they are blank. 

 Format “A” is trim size 4-1/4 x 5-1/2”. 

 Format “B” is trim size 8-1/2 x 11”. 

 Format “C” is tab, trim size 9 x 11”. 

Price offered for tab dividers must include the cost of paper, imaging, Mylar, drilling and insertion into text. 

 Per 100 copies 

 Format A Format B Format C 

 

 (1) (2) (3) 

 

(a) Printing in black ink .....per printed page ....... $ _________ $ ___________ $ ___________ 

(b) Printing in color ... .......per printed page ....... $ XXXX $ ___________ $ XXXX 

_______________ 

 (Initials) 
Digital Printing Page 12 of 13 

6416-S (09-20) 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as order on the 

individual print orders, will, be based on the net number of leaves furnished for the product(s) ordered. The cost of any 

paper required for make-ready or running spoilage must be included in the prices quoted. 

Per 100 sheets 

 Format A Format B Format C 

 (1) (2) (3) 

(a) White Xerographic (20-lb.) ................................................... $ ________ $ _________ $ XXXX 

(b) Colored Xerographic (20-lb.) ................................................ $ XXXX $ _________ $ XXXX 

 

 (c) White Index (110-lb.) ............................................................. $ XXXX $ _________ $ XXXX 

 (d) Colored Index (110-lb.) .......................................................... $ ________ $ _________ $ XXXX 

 (e) Acetate Sheets (10-ml) .......................................................... $ XXXX $ _________ $ XXXX 

 (f) White Xerographic, Mylar-reinforced (20-lb) ........................ $ XXXX $ _________ $ XXXX 

III BINDING AND ADDITIONAL OPERATIONS: 

 (a) Three Hole Drilling ................................................ per 100 sheets .................. $ _________ 

 (b) Saddle-Stitching ................................................................... per book ............................ $ _________ 

 (c) Side-Stitching (1 or 2 stitches per book) ............................... per copy ............................ $ _________ 

 (d) Coil-Binding (including punching and plastic coil) .............. per book ............................ $ _________ 

 (e) Perfect-Binding ...................................................................... per book ............................ $ _________ 

 (f) Perforating .............................................................................. per 100 sheets ................... $ _________ 

 (g) Shrink-Film Wrapping .......................................................... per wrap ............................ $ _________ 

 (h) Proof (black copy) ................................................................. per page ............................ $ _________ 

 (i) Proof (color copy) ................................................................. per page ............................ $ _________ 

 ___________ 

 (Initials) 
Digital Printing Page 13 of 13 

6416-S (09-20) 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city is 

specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state shown 

below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is not made 

from evaluation point, the contractor will be responsible for any additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See Article 

12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in

exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one copy of 

all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email) 

*********************************************************************************************** 

THIS SECTION FOR GPO USE ONLY 

Certified by:_______ Date:___________ Contracting Officer:__________ Date:___________ 

 (Initials) (Initials) 

*******************************************************************************************