PROGRAM: 827-S

TITLE: Federal Aviation Administration (FAA) Books

AGENCY: DLA Data Management Services/Aviation

TERM: Date of Award ending February 28, 2023

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

I. PREPRESS:

(a) PDF soft proof------------------------------per page 3,076 0.50 1,538.00 N/C N/C

(b) System timework-------------------------per hour 4 50.00 200.00 25.00 100.00

II. PRINTING AND BINDING:

Each Light Cycle:

(a) Printing text in one ink color, including binding

----------------------------------------------------per page

(1) -------------------Makeready and/or Setup------------------ 1,422 16.00 22,752.00 5.50 7,821.00

(2) ------------------Running Per 1,000 Copies------------------ 8,115 0.10 811.50 0.10 811.50

(b) Printing text in four-color process, including 

binding---------------------------------------per page

(1) -------------------Makeready and/or Setup------------------ 290 16.00 4,640.00 ------------- -------------

(2) ------------------Running Per 1,000 Copies------------------ 1,599 0.50 799.50 ------------- -------------

(c) Printing cover in one ink color, including binding

--------------------------------------per complete cover

(1) -------------------Makeready and/or Setup------------------ 6 200.00 1,200.00 200.00 1,200.00

(2) ------------------Running Per 1,000 Copies------------------ 34 20.00 680.00 20.00 680.00

(d) Printing cover in four-color process, including

binding-----------------------------per complete cover

(1) -------------------Makeready and/or Setup------------------ 1 500.00 500.00 ------------- -------------

(2) ------------------Running Per 1,000 Copies------------------ 6 80.00 480.00 ------------- -------------

(e) Each additional color: Printing text and/or cover

in an additional ink color not charged for under 

line item II. (a) and II.(c )-------per color/per page

(1) -------------------Makeready and/or Setup------------------ 1,422 N/C N/C N/C N/C

(2) ------------------Running Per 1,000 Copies------------------ 8,115 N/C N/C N/C N/C

Each Heavy Cycle:

(f) Printing text in one ink color, including binding

per page----------------------------------------------------

(1) -------------------Makeready and/or Setup------------------ 5,319 14.00 74,466.00 5.50 29,254.50

(2) ------------------Running Per 1,000 Copies------------------ 256,075 0.10 25,607.50 0.10 25,607.50

(g) Printing cover in one ink color, including binding

per complete cover

(1) -------------------Makeready and/or Setup------------------ 175 200.00 35,000.00 200.00 35,000.00

(2) ------------------Running Per 1,000 Copies------------------ 337 20.00 6,740.00 20.00 6,740.00

(h) Each additional color: Printing text and/or cover

in an additional ink color not charged for under

line items II.(f) and II.(g)--------per color/per page

(1) -------------------Makeready and/or Setup------------------ 2,999 N/C N/C N/C N/C

(2) ------------------Running Per 1,000 Copies------------------ 142,766 N/C N/C N/C N/C

III. PAPER:

(a) White Light-Weight Text (Bible Paper) (30-lb.)

------------------------------------------per 1,000 leaves 132,894 3.70 491,707.80 2.60 345,524.40

(b) White and Colored Vellum-Finish Cover (50-lb)

------------------------------------------per 1,000 Leaves 754 35.00 26,390.00 20.00 15,080.00

IV. PACKING AND DISTRIBUTION:

(a) Packing, labeling, and sealing shipping container

------------------------------------------------per container 19,503 0.50 9,751.50 3.00 58,509.00

(b) Palletizing--------------------------------------per pallet 495 N/C N/C N/C N/C

(c) Single or multiple copies in kraft envelope

(up to 200 leaves)------------------------per envelope 152 0.75 114.00 0.50 76.00

(d) Quantities over 200 leaves, up to 12 pounds, in

cushioned shipping bags or wrapped in shipping

bundles-----------------------------------per bag/bundle 1,094 1.00 1,094.00 1.00 1,094.00

(e) Quantities over 12 pounds, up to 45 pounds,

packed in shipping containers------per container 4,007 1.00 4,007.00 1.00 4,007.00

(f) Scanning, barcoding, gathering volumes into 

sets for distribution----------------------per package 5,253 6.00 31,518.00 4.25 22,325.25

CURRENT CONTRACTOR

Owensville, MO

ACR III LSC Holdings

Owensville, MO

ACR III LSC Holdings

Page 1 of 2
PROGRAM: 827-S

TITLE: Federal Aviation Administration (FAA) Books

AGENCY: DLA Data Management Services/Aviation

TERM: Date of Award ending February 28, 2023

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

CURRENT CONTRACTOR

Owensville, MO

ACR III LSC Holdings

Owensville, MO

ACR III LSC Holdings

V. DISTRIBUTION HELP DESK:

(a) Distribution Help Desk set-up including toll-free

phone number-----------------------------one-time fee 1 N/C N/C 1,000.00 1,000.00

(b) Service center operating/maintenance fee

------------------------per heavy cycle/specified order 7 250.00 1,750.00 250.00 1,750.00

VI. ADDITIONAL OPERATIONS:

(a) Processing undeliverable/returned packages

----------------------------------------------------per package 42 N/C N/C N/C N/C

(b) Destruction charge (at the end of each cycle

--------------------------------------------------per container 14 N/C N/C N/C N/C

(c) Reshipment of replacement orders due to

Government error-----------------------------per order 5 24.00 120.00 100.00 500.00

(d) Shelf stock storage, including stocking at the 

beginning of each cycle-----per pallet/per month 13 5.00 65.00 N/C N/C

CONTRACTORS TOTALS $741,931.80

DISCOUNT 0% 0.00 

DISCOUNTED TOTALS $741,931.80

Due to changes in specifications

total price will not be shown.

AWARDED

Page 2 of 2
Program 827-S Page 1 of 28

Specifications by CDC

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Federal Aviation Administration (FAA) Books

as requisitioned from the U.S. Government Publishing Office (GPO) by the

DLA Data Management Services (DLA Aviation)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award, and ending February 

28, 2023, plus up to four (4) optional 12-month extension periods that may be added by the "OPTION TO EXTEND 

THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.

Unless waived by the agency, the period from Date of Award to February 28, 2022, shall be used by the contractor 

to establish/perform all necessary operations in preparation of live production on March 1, 2022, and to produce 

two (2) prior to live production orders. The contractor shall plan and implement the actions necessary for the

startup of full contract operations. 

BID OPENING: Bids shall be opened at 11: 00 a.m., prevailing Washington, DC Time, on November 30, 2021 at 

the Government Publishing Office, Washington, DC. (Due to the COVD-19 pandemic, this will NOT be a public 

bid opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office, Washington, DC, will NOT be open to 

the public. Based on this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other 

method of bid submission will be accepted at this time. The program number and bid opening date must be specified 

in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award. 

BIDDERS, PLEASE NOTE: This program was formerly Program 394-S. These specifications have been 

extensively revised; therefore, all bidders are cautioned to familiarize themselves with all provisions of these 

specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Cecilia Dominguez Castro on (202) 512-0307 or at 

cdominguezcastro@gpo.gov.
Federal Aviation Administration (FAA) Books Page 2 of 28

827-S (02/23)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.p

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

In addition to GPO QATAP, Attachment 3, “NGA Contractor Quality Program for Printing and Finishing of DoD 

Flight Information Publications Books and Charts” shall apply. In the event of a conflict between GPO QATAP 

and Attachment 3, the document with the tighter tolerances shall be considered the superseding requirement.

PRIORITIES, ALLOCATIONS, AND ALLOTMENTS: This contract and any delivery order thereunder israted 

and certified for national defense use (Priority Rating DO-C-9). The contractor shall follow the provisions of DMS 

Reg. 1 or DPS Reg. 1 and all other applicable regulations and orders of the Bureau of Domestic Commerce in 

obtaining controlled materials and other products and materials needed to fill this contract.

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract this 

operation will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels:

(a) Printing (page related) Attributes - Level III.

(b) Finishing (item related) Attributes - Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S - 2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity

O.K. Proofs/Average Type Dimension/

Electronic Media

P-8. Halftone Match O.K. Proofs/Electronic Media

P-9. Solid and Screen Tint Match Pantone Matching System

P-10. Process Color Match Electronic Media
Federal Aviation Administration (FAA) Books Page 3 of 28

827-S (02/23)

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to February 28, 2023, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary.

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period. 

The term of the first contract year (base year) is expected to be approximately 15 months. However, the Economic 

Price Adjustment will be based on the date of live production. Live production begins March 1, 2022.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average 

is then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 2021, called 

the base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

For the purpose of this contract, the Paper Price Adjustment will be based on the date of actual production. 

Actual production begins March 2022.

1. BLS code 0913 for All Paper will apply to all paper required under this contract.

2. The applicable index figures for the month of February 2022 will establish the base index.
Federal Aviation Administration (FAA) Books Page 4 of 28

827-S (02/23)

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month, which is two months prior to the month 

being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

X – base index x 100 = ____%

base index

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item III., “PAPER” in the 

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be 

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost 

to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause.

SECURITY OF DATA: The contractor shall not release or sell to any person any technical or other data received 

from the Government under this contract; nor shall the contractor use the data for any purpose other than that for 

which it was provided to the contractor under the terms of the contract.

DATA RIGHTS: All data and materials furnished and/or produced in the performance of this contract shall be the 

sole property of the Government. The contractor agrees not to assert rights or to establish any claim to such 

data/materials in whole or in part in any manner or form, or to authorize others to do so, without prior written 

consent of the Contracting Officer.

All furnished data is designated as “Controlled Unclassified Information (CUI)/UNCLASSIFIED.” 

WARNING: Products produced under this contract must be produced at a facility physically located in the United 

States, for both the prime contractor and subcontractor(s). All contractor/subcontractor employees performing on 

this contract are required to be U.S. citizens.

Items are not classified and do not have any distribution limitations, however, the contractor/subcontractor is 

prohibited from producing or distributing the products produced under this contract outside of the official orders

(i.e., cannot produce for their own use, sale, or other uses, including marketing, promotion, or other uses).

The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government 

which are not consumed in the preparation of the work, or which are generated as a result of this contract. Proper 

precautions shall be taken to ensure that all Government supplied materials are protected from damage. The 

Government furnished materials shall be returned in the same condition as originally furnished, if applicable.
Federal Aviation Administration (FAA) Books Page 5 of 28

827-S (02/23)

Proper control and handling must be maintained at all times to prevent any information, data, or materials required 

to produce the products ordered under these specifications from falling into unauthorized hands. 

All erroneous copies produced by the contractor are to be destroyed by means of abrasive destruction, burning, 

shredding, or other method that guarantees complete protection against access (see “PREAWARD PRODUCTION 

PLANS, “Disposal of Waste Materials”). 

Any extra copies shall be kept on hand for any shipping discrepancies or additional shelf stock until the end of the 

product’s Effective Date cycle. (See Attachment 5, “FAA File Download and Distribution Schedule” for the 

definition of “Effective Date” for the purpose of the contract schedule.)

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

Additionally, as part of the technical determination, examples of areas that may be investigated are listed below –

1) Technical equipment/capability

2) Quality assurance

3) Electronic data interface/capability

4) Financial and accounting systems/capability

5) Other – as appropriate

Failure to provide the requested information, in the time specified by the Government, may result in the Contracting 

Officer not having adequate information to reach an affirmative determination of responsibility.

PREAWARD PRODUCTION PLANS: In conjunction with the preaward survey, the contractor must submit 

preaward production plans as specified below –

Within five (5) workdays of being notified to do so by the Contracting Officer or his/her representative, the

contractor must present, in writing, detailed plans for each of the following activities. The workday after notification 

to submit will be the first day of the schedule. If the Government requests additional information after review of 

plans, the contractor must submit updated plans within two (2) workdays of request.

Option Years – For each option year that may be exercised, the contractor will be required to review their production 

plans and re-submit, in writing, each plan detailing any changes and/or revisions that may have occurred. The 

revised plans are subject to Government approval. The revised plans must be submitted to the Contracting Officer 

or his/her representative within five (5) workdays of notification of the option year being exercised.
Federal Aviation Administration (FAA) Books Page 6 of 28

827-S (02/23)

NOTE: If there are no changes/revisions, the contractor will be required to submit to the contracting officer or 

his/her representative a statement confirming that the current plans are still in effect.

THE FOLLOWING PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE 

GOVERNMENT, AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. THE 

GOVERNMENT RESERVES THE RIGHT TO WAIVE SOME OR ALL OF THESE PLANS.

Backup Facility Plan: The Government has a need to ensure that DLA is able to continue operations of Geospatial 

products in the event the contractor is unable to perform due to a broad range of circumstances, including but not 

limited to, all-hazard emergencies, natural emergencies, man-made emergencies, national emergencies, and 

pandemics.

Failure to deliver the products required under this specification in a timely manner would have an impact on the 

daily operations of DLA. Therefore, if for any reason(s), the contractor is unable to perform at said locations for 

one (1) workday, the contractor must notify the ordering agency. If it is for a period longer than two (2) workdays, 

the contractor must have a backup facility with the capability of producing the products required under this 

specification to meet required timelines.

Plans for contingency production must include the location of the facility to be used, equipment available at the

facility, and a timetable for the start of production at the facility.

Part of the plan must also include the transportation of Government material from one facility to another.

All terms and conditions of this contract will apply to the backup facility. Due to the time-sensitive nature of the 

products produced under this contract, the contractor must maintain the original schedule set forth in this contract.

Security Control Plan: The contractor shall maintain, in operation, an effective security system where items by 

these specifications are manufactured and/or stored (awaiting distribution or disposal) to assure against theft and/or 

the product falling into unauthorized hands.

The contractor is cautioned that no Government-provided information shall be used for non-Government business. 

Specifically, no Government information shall be used for the benefit of a third party.

The security control plans shall provide in detail, at a minimum, the following –

 How Government files (data) will be secured to prevent disclosure to a third party – prior to and after 

termination of the contract.

 How all accountable materials will be handled throughout all phases of production.

 How the disposal of waste materials will be handled.

 How the contractor will meet the Defense Security Service (DSS) guidelines for the

protection/handling/storage of Government data. (DSS Guidelines can be accessed at:

https://www.dss.mil/.)

 List of subcontractor(s) and their specific function(s).

 How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract, 

shall be adhered to by the contractor and/or subcontractor(s).

Quality Control Plan: The contractor is cautioned that the accuracy of the information in these products is of 

paramount importance. Errors such as missing or incorrect pages could jeopardize not only the safety of aircraft, 

but could be the primary factor in loss of life or property and could also jeopardize the nation’s military readiness 

and safety. To achieve maximum accuracy in these products, contractor’s quality assurance program must be 

organized toward the objective of reaching a goal of zero defects in each and every product.
Federal Aviation Administration (FAA) Books Page 7 of 28

827-S (02/23)

The contractor may adopt the provided “NGA Contractor Quality Program for Printing and Finishing of DoD Flight 

Information Publications Books and Charts” (Attachment 3) and “NGA Contractor Quality Program for Distribution 

of DoD Flight Information Publications Books and Charts” (Attachment 4), or may develop programs at the 

contractor’s own expense. 

If the contractor develops one or more of their own quality programs, it shall be equal to or better than the programs 

outlined in the attachments, and the contractor shall submit a written copy of the programs to the Contracting Officer

and the Program Manager for evaluation. At a minimum, the quality control plan shall include examples of the 

documentation and a detailed description of the random samples that document all of the contractor’s activities. 

Furthermore, the plan shall include the names of all quality assurance officials and describe their duties. For critical 

phases that directly affect aeronautical safety of navigation, the contractor must perform 100% inspection vice 

random sampling. The phases that require 100% inspection are marked with an asterisk (*).

IMPORTANT QUALITY

PRODUCTION PHASE CHARACTERISTICS

Raw materials................................... Equal to or exceeds specifications

Layout/Stripping .............................. Pagination

*Platemaking.................................... Resolution, completeness, image size

Printing............................................. Litho quality, legible

*Signature Collation ........................ Correct sequence; no missing, duplicate, or inverted signatures

 Trimming......................................... Size and appearance

Binding............................................. Staple/glue placement and bind adequacy

*Order Filling................................... Correct products and quantity; correct packing slip included in package

*Packaging....................................... Material, label positioning, and sealing

*Distribution .................................... Packages released to proper shipper by the distribution deadline

The quality control plan will include a list of all subcontractors involved, along with their specific functions.

The Government will periodically verify that the contractor is complying with the approved quality control plan

through on-site examinations of the contractor’s assurance records and the contractor’s file of quality assurance 

random samples. 

The contractor’s quality control plan shall be revised whenever the system’s procedures do not accomplish their 

objective. These revisions shall be submitted in writing for approval.

The key personnel assigned as Operations Quality Control (OQC) on the production line shall have a minimum of 

one (1) year of experience performing the job they are inspecting.

The key personnel assigned as Independent Quality Control (IQC) station inspector(s) on the production line shall 

have a minimum of two (2) years of experience with one (1) year being in production and one (1) year as a quality 

control inspector.

Supervisory quality control key personnel shall have a minimum of two (2) years of experience in the area where 

they are performing inspections.

The Government reserves the right to enter the contractor’s premises without notice for the purpose of testing 

products using the contractor’s test equipment. The contractor shall perform these tests routinely based on the 

quality attachments or the contractor’s approved quality program.
Federal Aviation Administration (FAA) Books Page 8 of 28

827-S (02/23)

Disposal of Waste Materials: The contractor is required to demonstrate how all waste materials used in the 

production of this contract will be definitely destroyed (e.g., burning, pulping, shredding, macerating, or other 

suitable similar means). Electronic records must be definitively destroyed in a manner that prevents reconstruction. 

Definitively destroying the records means the materials cannot be reassembled and used in an inappropriate manner 

in violation of law and regulations. Sensitive records are records that are national security classified or exempted 

from disclosure by statue, including the Privacy Act or regulation. 

The contractor, at a minimum, must cross-cut shred all documents into squares not to exceed 1/4 inch. All 

documents to be destroyed cannot leave the security of the building and must be destroyed at the contractor’s 

printing site. The contractor must specify the method planned to dispose of the materials.

All disposal/destruction must be performed on site at the contractor’s facility. A subcontractor may be used for the 

disposal/destruction of waste material. When a subcontractor is used, the same information is required. The plan 

must include the names of all contract officials responsible for the plan and describe their duties in relationship to 

the waste material plan.

GOVERNMENT SURVEILLANCE: The Government may conduct quality assurance surveillance to assure the 

effectiveness of the contractor’s control of quality. The Government may conduct on-site inspection visits at the 

contractor’s plant during the printing, binding, and distribution phases. These visits may extend throughout the 

duration of the contract. Nothing contained in this paragraph, or in subsequent paragraphs, shall be construed to 

limit any inspection rights of the Government specified under this contract. 

The Government also reserves the right to conduct random unannounced visits at the contractor’s site(s) for the 

purpose of production surveillance. At no time, however, does the Government inspection replace the contractor’s 

inspection requirements at the contractor’s installation(s).

The contractor shall provide necessary workspace and assistance at the site of contract performance for the 

Government Representative(s) who is designated by the Government to inspect and evaluate the contractor’s work 

performance and products. All inspections and evaluations shall be performed in such a manner as will not unduly 

delay the work. 

Customer comments/complaints will provide the Government with a final form of contract surveillance. The 

Government will also verify and log customer comments/complaints. The Government will maintain a discrepancy 

log and provide a copy of this log to the Program Manager.

In the event that the Government has suspended or limited travel, the Government may choose to conduct virtual 

visit inspections at the contractor’s plant during the printing, binding, and distribution phases. The contractor must 

have the capabilities to use Cisco WebEx NGA or Microsoft Teams for the virtual inspection.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At 

Government’s option, this may be held via teleconference.

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.

Option Years: For each option year that may be exercised, the Government’s representatives may request a

meeting with the contractor’s representatives to be held at the contractor’s facility to discuss the requirements of

that contract year’s jobs. At Government’s option, this may be held via teleconference.
Federal Aviation Administration (FAA) Books Page 9 of 28

827-S (02/23)

ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through February 28, 2023 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted 

or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and the period specified herein. Delivery of items 

or performance of work shall be made only as authorized by orders issued under the clause entitled "ORDERING." 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in 

orders in the amounts or quantities described as "estimated," it shall not constitute the basis for an equitable price 

adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements above the limit on total orders 

under this contract if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued under the "ORDERING" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's 

email server as the official time stamp for bid receipt at the specified location.
Federal Aviation Administration (FAA) Books Page 10 of 28

827-S (02/23)

PAYMENT: Prior to submitting a billing invoice to GPO for payment, the contractor must submit an itemized 

statement of billing for all work performed on an order to the ordering agency for examination and certification as 

to the correctness of the billing. Contractor must submit invoice to the agency representative specified on the print 

order.

After agency verification, contractor must submit the signed, verified billing invoice and supporting documents via 

the GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application is the 

most efficient method of receiving payment. Instruction for using this method can be found at the following web 

address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractor is expected to submit billing invoices within 30 calendar days of completion of distribution for each 

order.

All contractor billing invoices must be itemized under the line items in the "SCHEDULE OF PRICES."
Federal Aviation Administration (FAA) Books Page 11 of 28

827-S (02/23)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of books requiring such operations as electronic prepress, 

printing in multiple inks, binding, packing, and distribution.

TITLE: Federal Aviation Administration (FAA) Books.

BACKGROUND: DoD and non-DoD customers require hard copy FAA products for worldwide aeronautical 

safety of navigation. Products include FAA books (hereinafter referred to simply as books). The majority of the 

products are time sensitive in accordance with the international Aeronautical Information Regulation and Control 

(AIRAC) cycle and critical to flying safety. Therefore, the timely printing and distribution of the books are critical 

to the safety of DoD air operations and the Nation’s defense readiness. The contractor’s failure to adhere strictly to 

product specifications and to meet rigid schedules could not only jeopardize the safety of aircraft but could be the 

primary factor in loss of life, loss of Government equipment, and mission failure. 

The required services encompass the receipt of digital files, printing, binding, quality assurance, sorting, packing, 

and distribution of the books, including unscheduled products such as replacement books and crisis support items. 

Distribution shall occur from the contractor’s location or that of a specified subcontractor. 

IT IS CRITICAL TO THE SAFETY OF AIRCRAFT THAT THE CONTRACTOR STRICTLY ADHERES TO 

THE SCHEDULE, AS SPECIFIED IN THIS CONTRACT. (See “SCHEDULE” and “Attachment 5.”) 

TRIM SIZE: 5-3/8 x 8-1/4”.

FREQUENCY OF ORDERS/QUANTITY/NUMBER OF PAGES: Precise quantities for any product cannot be 

accurately predicted prior to the issuance of the print order. The Government does not guarantee any minimum or 

maximum quantities for any individual product or print cycle under this contract. 

A print order will be issued to the contractor for work to be performed prior to the printing cycle. The print order 

will identify the required products, quantities, and delivery. 

The required services are based upon 13 printing/distribution cycles annually. The AIRAC cycle updates specific 

products every 28 calendar days. Because most products are updated every 56 calendar days, each alternating 28-

day cycle may be considered either a “Heavy” or a “Light” cycle. 

For planning purposes, the total number of Heavy and Light Cycles for the entire term of this contract (including 

extension periods and test cycles) with estimated average quantity ranges for each type of cycle is as follows: 

Each Light Cycle (every 56 days):

(1) Approximately 1 total Title

(2) Approximately 4,000 to 8,000 total Books

(3) Approximately 300,000 to 2,500,000 total Pages 

Each Heavy Cycle (every 56 days):

(1) Approximately 20 to 30 total Titles 

(2) Approximately 40,000 to 80,000 total Books

(3) Approximately 25,000,000 to 55,000,000 total Pages

NOTE: If necessary, and at the discretion of the Government, a book could be subdivided into two or more separate 

volumes. In the event of such a decision, the Government will notify the contractor with as much advance notice as 

possible. At a minimum, it will be identified on the print order for the cycle which is received prior to the printing 

cycle.
Federal Aviation Administration (FAA) Books Page 12 of 28

827-S (02/23)

UNSCHEDULED ITEMS: Unscheduled items may be ordered outside of the normal 28-day cycle. Replacement 

Books and Crisis Support items shall be produced/labeled/packed/shipped, as required. The digital files will be 

made available on the FAA site, and DLA will provide the quantities and delivery addresses. A separate print order 

will be issued for the unscheduled items.

GOVERNMENT TO FURNISH: The Government will assume full responsibility for the content of the products 

at the time it is made available to the contractor. 

The contractor must download digital print files from the FAA site for each print cycle over a 4 or 5-workday period 

including revised/re-sent files. The FAA will make data files available to the contractor via File Transfer Protocol 

(FTP) site not later than noon Eastern Time (ET) Thursday, 21 calendar days prior to the effective date, see 

Attachment 5 “FAA File Download and Distribution Schedule.” Federal Holidays may cause the schedule to be 

accelerated 1 or 2 workdays. As the digital files are posted, they must be tracked by the contractor to ensure all files 

are received and accepted by the contractor. Any discrepancies must immediately be brought to the attention of the 

Government. Discrepancies may include: missing digital data files or digital file quality unsuitable for reproduction. 

Immediately following award, the Government shall provide the contractor with the FTP site and password.

The Government will provide a blank NGA Form 4501-1 to be used by the contractor as specified under 

“LABELING AND MARKING.”

NOTE: In the event of new output digital formats, the Government will notify the contractor as soon as possible, 

preferably no less than 90 calendar days in advance of the effective date of the products to be produced with the 

new format. Additionally, changes, upgrades, or enhancements to the digital maintenance software that produce 

the output digital files are required and anticipated. When this occurs, technical exchange and implementation 

meetings will be scheduled, and contractor participation is required.

DLA will provide identifying distribution requirements for each product Effective Date (cycle) via electronic method 

and will identify distribution requirements and shipping addresses. The contractor shall check the database upon 

receipt and notify the Government immediately of any apparent discrepancy in the database. There will be 

occasions when the contractor will be required to merge databases for distribution requirements and shipping 

addresses into one file (e.g., out of cycle products, replacement products, system failures, and/or missing data).

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.

The contractor must be able to download and accept files electronically via Government-hosted FTP server. 

Immediately following award, the contractor shall identify contractor employees requiring access to the FAA FTP 

site. Contractor personnel requiring access to the FAA FTP site shall complete an online, web-based training 

module. The contractor shall forward the signed training certificate and a completed DD Form 2875 for each 

contractor employee requiring access to the FAA FTP site to DLA, as instructed. The contractor shall maintain at 

least two (2), but no more than four (4), trained/certified individuals for accessing the FAA FTP site. Access to the 

FAA FTP site is limited to the files required to fulfill the requirements directly associated with this contract.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to the 

individual listed on the print order.
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827-S (02/23)

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones are to be 175-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. 

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

PROOFS: When ordered, contractor to submit one (1), “Press Quality” PDF soft proof (for content only) using the 

same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be 

evaluated for text flow, image position, and color breaks. Proof will not be used for color match.

If any contractor’s errors are serious enough in the opinion of the Government to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

The Government reserves the right to make changes to all proofs. The Government may require one or more sets 

of revised proofs before rendering an “O.K. to Print.”

Contractor must not print prior to the receipt of an “O.K. to Print.”

PRIOR TO LIVE PRODUCTION ORDERS: The contractor may be required to demonstrate their ability to 

produce and perform the functions required in these specifications by completing “PRIOR TO LIVE 

PRODUCTION ORDERS.”

The Government reserves the right to waive the “PRIOR TO LIVE PRODUCTION ORDERS” if there is other 

evidence that, in the opinion of the Contracting Officer, indicates that the contractor has the capability to 

successfully produce and distribute the items required in accordance with these specifications.

Depending on date of award, during the months of December 2021, January 2022, and possibly February 2022, the 

Effective Date cycles will be considered “PRIOR TO LIVE PRODUCTION ORDERS,” during which the 

contractor’s ability to effectively print and deliver FAA products will be evaluated by the Government. 

The Government will begin issuing “PRIOR TO LIVE PRODUCTION ORDERS” immediately after award. Two 

(2) consecutive prior to live production orders must be accomplished and certified by the Government (date of 

orders and effective dates to be provided after award).

Separate print orders will be issued for the “PRIOR TO LIVE PRODUCTION ORDERS.” For each successful 

order, the contractor shall be allowed to charge for production in accordance with the applicable line items in the

“SCHEDULE OF PRICES.”

Upon successful completion (production and distribution) and evaluation of two (2) consecutive “PRIOR TO LIVE 

PRODUCTION ORDERS,” the contractor will be approved to perform on this contract. (NOTE: If the contractor 

is approved, full-time “live” operations will commence on March 1, 2022, with a March 17, 2022 Effective Date. 

Files (for addresses and quantities) for live production will be furnished in February 2022.)

Failure to complete the “PRIOR TO LIVE PRODUCTION ORDERS” properly (as specified herein) may result in 

default of contract.

NOTE: Unless otherwise specified, the above dates are unique to the contract base year only. Option years, if 

exercised, will adhere to the full contract schedule. 
Federal Aviation Administration (FAA) Books Page 14 of 28

827-S (02/23)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf.

It is the responsibility of the contractor to stock the required paper 56 calendar days prior to the scheduled 

distribution date for each issue of FAA products. In the event the contractor is unable to procure a supply of paper

56 calendar days prior to the scheduled distribution date, the contractor shall immediately notify, in writing, the 

DLA Program Manager and GPO Contracting Officer.

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or color 

sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on paper the color of 

which, in his/her opinion, materially differs from that of the color sample(s).

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine.

Text:

White Light-Weight Text (Bible Paper), basis weight: 30 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A75.

The following are amended requirements to the referenced stock above:

Stock: Blend of bleached chemical and mechanical fiber (groundwood pulp 30 to 45%). 

Postconsumer fiber in any percentage is encouraged (up to 30%) –

provided the requirements of this standard are met.

Opacity: Average (percent) ..................................................................... 89% (Target)

Thickness: 0.00226 mm; average (mils)......................................................................2.3

A tolerance of plus or minus 5% shall be allowed.

Smoothness: Average each side

(Sheffield units)...............................................................................50 to 100

Brightness: Minimum, not less than (percent)........................................................... 80%

Testing and Samples: Shall be conducted in accordance with standards in the Government Paper Specification 

Standards No. 13, Parts 2 and 4, except when otherwise noted.

Cover:

White and Colored Vellum-Finish Cover, basis weight: 50 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L20.

PRINTING: Contractor to match Pantone number(s) as specified on the print order.

Text: Print head-to-head/back-to-back; face-to-back/head-to-head; head-to-head; or, back-to-back/head-to-foot in 

up to four ink colors, including four-color process. Printing consists of text matter, line illustrations (including 

maps/charts), agency seal, barcodes, and background screens. Text pages may contain bleed tabs on one side.

Cover: Print covers head-to-bound edge; foot-to-bound edge; or, back-to-back/head-to-head in up to four ink colors, 

including four-color process. Printing consists of text matter, line illustrations (including maps/books), agency seal, 

barcodes, and background screens. Covers may contain bleed tabs on one side.
Federal Aviation Administration (FAA) Books Page 15 of 28

827-S (02/23)

MARGINS: Margins will be as indicated on the print order or furnished electronic files.

BINDING: Perfect-bind text and wraparound cover; trim three sides. NOTE: Products bind on the top of the

product.

PACKING: (See Attachment 2 and Attachment 4 for additional packing information.)

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during shipping or delivery process.

Reinforced tape shall be used to seal containers.

The contractor shall fill orders based on book groupings to ensure timely delivery. The contractor shall fill orders 

so as to minimize the number of packages shipped to a customer and not exceed the maximum package weights 

established in the contract, as well as being consistent with other packaging specifications. 

Plastic strapping shall be used on all containers, where appropriate.

The contractor shall use packing and filler of sufficient strength so as to ensure that the consignee’s order arrives 

intact and undamaged. In addition, plastic strapping shall be used on all containers where appropriate.

Contractor shall determine the method of delivery/shipping which ensures all FAA products are delivered in 

undamaged condition to all customers not later than three (3) workdays prior to the product effective date. 

Order Packing Slip: The contractor shall format and print packing slips for each order. The Government will specify 

the format for the order packing slips. The contractor shall insert a packing slip in the first package of each order.

Prior to Live Production Orders Only: During the prior to live production orders, the contractor shall print and 

include a paper insert into each package. The format/wording for the insert will be provided by the Government.

APO/FPO and Bulk Shipments: 

Each APO and FPO address label shall be packaged individually and then consolidated according to APO/FPO

destination as described under “DISTRIBUTION”.

Pack suitable in shipping containers not to exceed 45 pounds when fully packed.

Consolidated groupings shall be either palletized or placed into containers if the volume does not warrant 

palletization. 

When palletizing, contractor must ensure containers are stacked, wrapped, and strapped suitable to prevent damage 

to the containers. 

Single containers that will be palletized must not exceed 45 pounds.

Non-Palletized Mailed Shipments:

Insert single or multiple copies (up to 200 leaves) into kraft envelopes.

Quantities over 200 total leaves, up to 12 pounds, must be inserted into cushioned shipping bags or wrapped in 

shipping bundles (maximum gross weight 14 pounds).

Quantities over 12 total pounds, up to 45 pounds, must be packed in shipping containers.
Federal Aviation Administration (FAA) Books Page 16 of 28

827-S (02/23)

LABELING AND MARKING: The contractor shall be required to neatly label and mark packages and shipments 

and create and affix labels, stickers, and/or forms for all packages and shipments. Labels shall be taped with clean 

tape that covers the entire label. Pressure sensitive, self-adhering labels shall be utilized where available.

The contractor shall format and print shipping labels for all customer orders. The contractor may use their own 

format for the shipping labels, but the format must be approved by the Government. (The contractor’s label format 

shall be submitted to the Government for approval prior to performance of the contract).

The Government will specify print formats for all contractor-printed materials other than shipping labels from 

carriers.

Shipping labels shall be firmly affixed to the widest surface of all packages. No part of the shipping label shall be 

placed over a seam or on top of sealing tape and no part may obstruct or be obstructed by other labels, stickers, 

markings, or banding.

When there are multiple packages in an order, the packing slip shall be placed in the first package and it shall have 

the words “Packing Slip Enclosed” on either the label or stamped on the label-side of the package. 

Shipments shall be limited to one package per address label. In shipments that contain more than one package, each 

container shall be marked “1 of ___, 2 of ___,” etc., to indicate the total number of packages in the shipment.

The contractor shall be responsible for obtaining carrier approval for the use of shipping labels and barcodes.

United States Postal Service (USPS) stickers (i.e., Priority Mail, Par Avion, etc.) shall be applied to all USPS 

shipments. Stickers shall be placed directly above and to the center of the shipping label to designate USPS delivery 

service and to ensure proper handling by the USPS. In lieu of the stickers, priority packages shall be identified by 

incorporating the word “Priority” on the label or on the package.

Due to the criticality of Government receipt of FAA books, special label/marking is required to be affixed/preprinted 

on each package (i.e., kraft envelopes, shipping bags, shipping containers). The contractor shall use yellow tape (3” 

wide) with “Critical to Flying Safety” message preprinted in red ink with yellow flood (Pantone number to be 

specified on the print order) on all packages which are large enough that the address label is not obscured. For 

packages that are too small to use the yellow preprinted tape, the contractor shall use NGA Form 4501-1 (to be 

furnished by the Government). The label will be either gummed or pressure-sensitive or preprinted on containers. 

Tracking Barcode Labels: The contractor shall create and affix a shipper’s barcode label with a tracking number 

(which shall be traceable to the order number) on each package. At contractor’s option, the barcode with tracking 

number may be imaged directly onto the container.

QUALITY ASSURANCE RANDOM COPIES: The contractor may be required to submit quality assurance 

random copies to test for compliance against the specifications. The print order will indicate the number required, 

if any. When ordered, the contractor must divide the entire order into equal sublots and select a copy from a different 

general area of each sublot. The contractor will be required to certify that the copies were selected as directed using 

GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. Copies will be paid 

for at the running rate offered in the contractor’s bid, and their cost will not be a consideration for award. A copy 

of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.
Federal Aviation Administration (FAA) Books Page 17 of 28

827-S (02/23)

DISTRIBUTION: (See Attachment 2 and Attachment 4 for additional distribution information.)

Ship/mail f.o.b. contractor's city (reimbursable) to domestic (nationwide, including Alaska, Hawaii, and U.S. 

territories) and foreign addresses. 

Complete addresses and quantities will be furnished with the print orders.

Contractor to ship/mail (reimbursable) by traceable means, and economical means to the Government. The 

contractor will be reimbursed for all shipping/mailing costs by submitting the shipping/mailing receipts with the 

billing invoice for payment.

The method of shipping/mailing selected by the contractor must be able to deliver to the Government-specified 

addresses. The Government reserves the right to specify the shipping/mailing method of distribution. Distribution 

shall be considered "complete" when delivered to the post office or picked up by the carrier. 

The contractor shall ensure that shipments are released to the carrier by the required hour and date and that all 

carriers' vehicles have left the premises to support on-time delivery to the end-user.

All mailing/shipping shall be completed by the contractor and be in the possession of the appropriate carriers no 

later than 3:00 p.m., local time, on Wednesdays (eight (8) calendar days prior to the Effective Date) to deliver on 

or before Mondays (three (3) calendar days prior to the Effective Date).

NOTE: Mailing/shipping of APO/FPO shipments, advance copies, and shelf stock shall be completed significantly 

earlier as outlined below.

The contractor shall have a minimum of four (4) reputable carriers (e.g., FedEx, FedEx Ground, USPS, UPS, 

International and Freight) to establish best value for product delivery. Best value includes lowest cost, ability to 

deliver products on time, and in an undamaged condition. Best value comparisons shall be made among like carriers. 

Best value shall be used for all shipments with the exceptions of APO/FPO, specified Foreign Military Sales (FMS) 

and Foreign Exchange (FX) cases, and Post Office Boxes. The contractor shall perform best value reviews of the 

contractor’s chosen carriers and provide the Government access to the review data. Reviews shall be performed at 

the beginning of each contract year exercised, at a minimum, or more frequently as requested by the Government. 

The contractor’s best value selections and selection process shall be provided to the Government for review and 

approval prior to implementation.

The contractor shall establish and maintain a customer database for accounts that need to be shipped by special 

means (e.g., International Mail, Freight pickup at dock, etc.) This database shall be made available to the 

Government upon request.

The contractor is responsible for complying with each carrier’s specific shipping requirements. The contractor shall 

not knowingly ship products that do not conform to a carrier’s shipping requirements.

If the method of shipment selected by the contractor was unable to deliver to the Government specified 

customers/addresses, it shall be the contractor’s responsibility to reship the package(s) at the contractor’s expense.

Specified customers/addresses with a Post Office Box shall be shipped via the USPS, unless otherwise directed by 

the Government.

When different products are to be distributed from the same location to the same address(es), they shall be 

consolidated into one shipment.

There are specific customers/addresses where the method of shipment is provided by the Government. 
Federal Aviation Administration (FAA) Books Page 18 of 28

827-S (02/23)

The contractor shall notify the Government when it becomes apparent the distribution requirement, as identified 

above, will not be met (i.e., late distribution). When the contractor is advised that the ship/mail date was not met 

for a customer/address due to something within the contractor’s control, the contractor shall take the appropriate 

corrective actions to resolve current discrepancies and to prevent reoccurrence in the future.

APO/FPO Shipments: APO/FPO shipments shall be handled as “drop mail.”

APO/FPO consolidations shall be delivered to the following Gateway mail facilities:

 APO/FPO (AE and AP) Chicago, IL Consolidations: Unless otherwise instructed, packages for mixed 

APO/FPO AE and AP locations shall be delivered to JT Weeker International Service Center (ISC), 11600 

West Irving Park Road, Chicago, IL 60688-9998.

All shipments going into Chicago shall be separated into at least three (3) groups based on the first three 

digits of the zip code. These three (3) groups are:

1) Zip codes starting with 090 through 092; Zip codes starting with 094 through 099.

2) Zip codes starting with 093.

3) Zip codes starting with 962 through 966.

 APO/FPO (AA) Miami, FL Consolidations: Unless otherwise instructed, packages for mixed APO AA and 

FPO AA locations shall be delivered to: Miami International Service Center (ISC), 11698 NW 25th Street, 

Miami, FL 33112-9997. 

Each shipping container or pallet sent to the Miami ISC shall be marked as follows:

APO Designator Destination Code Placard Identifier

APO AA (Miami) Y MIA/Mixed APO

FPO AA (Miami) Y MIA/Mixed FPO

For shipments through the Miami ISC, the destination code shall be visible in the upper right-hand corner 

of the packing list side of the mailing label.

Consolidated APO/FPO shipments must arrive at their respective ISCs no later than Tuesday – nine (9) calendar 

days prior to the Effective Dates. 

NOTE: The addresses for the Gateway mail facilities for APO/FPO shipments may change temporarily (e.g., 

Federal Holidays). 

The contractor shall submit to the Government a written response, via email or by fax, showing the actual skid 

count and weight for each Gateway “drop mail” shipment prior to time of carrier pickup. The contractor shall 

schedule a delivery appointment with each APO/FPO drop point seven (7) calendar days prior to the anticipated 

delivery date. All APO/FPO shipments shall be delivered to the designated airport facility/Gateway by the deadline 

in accordance with “National Geospatial-Intelligence Agency General and Technical Provisions for Distribution of 

DoD Flight Information Publications Books and Charts” (Attachment 2) and the “FAA File Download and 

Distribution Schedule” (Attachment 5).
Federal Aviation Administration (FAA) Books Page 19 of 28

827-S (02/23)

The contractor shall provide to the appropriate ISC, either Chicago or Miami, piece count, number of skids, and 

weight for all of the different shipments to that location seven (7) days prior to delivery. The contractor shall obtain 

a “Proof of Delivery (POD)” receipt from the carrier certifying the date, legible signature, and time delivery was 

received at each Gateway. The contractor shall provide this information, electronically or by fax, to the Government 

no later than 11:00 a.m., local time, on the following morning (Wednesday) after delivery. The contractor shall 

retain the written POD receipt and shall furnish a copy of said receipt to the Contracting Officer or Program 

Manager, when requested. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail,” as applicable.

All shipping must be in accordance with the Service Manuals of those carriers used in the performance of this 

contract.

Upon completion of the contract, the contractor shall return or destroy or delete/scrub all data from their systems 

(if applicable), as directed by the Government.

DLA Shelf Stock Copies:

Shelf Stock (bulk quantity) shall be shipped f.o.b. destination to DLA, Distribution Center, Richmond, VA, to arrive 

no later than Thursday, 12:00 noon, EST, seven (7) calendar days prior to the Effective Date.

If a change in the Government distribution contractor results in added transportation costs to the contractor, the 

contractor may request an equitable adjustment in the contract price.

Shelf stock shipments shall be placed in containers and secured to skids or pallets. No more than one (1) title shall 

be put in a container. Each container shall be marked as to title, effective date, and number of copies. The contractor 

shall mark each container to indicate the total number of containers in the shipment (e.g., 1 of 3, 2 of 3, 3 of 3). The 

small quantity of each title that does not completely fill a container shall be packed separately in its own container. 

The contractor shall generate a delivery document for the shelf stock shipments, identifying the number of 

containers for each volume without identifying the quantity of publications in the containers, and shall deliver the 

document with the bulk shipment of shelf stock.

Upon completion of each order, the contractor must notify the ordering agency (on the same day the order 

ships/mails/delivers) via email to the address indicated on the print order. The subject line of the email shall be 

"Distribution Notice for Program 827-S, Print Order XXXXX, Jacket Number XXX-XXX." The notice must 

provide all applicable tracking numbers, shipping/mailing/delivery method, and title of the product. Contractor must 

be able to provide copies of all shipping/mailing/delivery receipts upon agency request.

All expenses incidental to picking up and returning furnished materials (if applicable) and furnishing sample copies 

must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

The Government will send the print order via email.

Detailed production schedules for each individual cycle will be provided by the Government with each print order.

The required schedules for each production cycle are defined as follows:
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 Effective Date: The date and time when one edition of FAA products becomes obsolete and the next edition 

must be in use. It is critical to flight safety that customers receive their new publications before the Effective 

Date. Effective Dates are always on Thursdays.

 Digital Files to Contractor: The digital data files are made available to the contractor, usually on Thursday, 

21 calendar days prior to the Effective Date.

 Digital Production Support Files: The digital address, consolidated quantities, and quantities per account 

will be provided to the contractor, usually on Tuesday, 44 calendar days prior to the Effective Date.

 DLA Shelf Stock Delivery (bulk quantity): Shelf stock shall be shipped to DLA, Distribution Center, 

Richmond, VA, to arrive no later than Thursday, 12:00 noon, EST, seven (7) calendar days prior to the 

Effective Date.

 Contractor’s Shelf Stock: Contractor will be required to store any additional product per cycle to be used 

for reshipments of returned, lost, or damaged orders. Shelf stock shall be kept until the Effective Date. The 

contractor must notify DLA of the count of the additional books (per title, per cycle). At DLA’s option, 

these materials may be shipped to DLA Distribution Center or destroyed.

NOTE: These products supply the United States Military Services with mission-critical aeronautical safety of 

navigation information in accordance with Title 10 United States Code (USC) 451, Chairman of the Joint Chiefs of 

Staff (CJCS) Instruction 3901.01B, Department of Defense (DoD) Directive 5105.60, and the International Civil 

Aviation Authority (ICAO) Aeronautical Information Regulation and Control (AIRAC) cycle. Without exception, 

these products must be produced and shipped in accordance with the specified timelines identified herein and/or on 

the GPO Form 2511. In the event of unforeseen circumstances, such as shipping delays due to weather events, the 

contractor shall make every possible effort to deliver the product on time or as close to the required time as possible. 

The contractor shall immediately communicate any potential schedule delay or intrusion to the Government and 

immediately coordinate any possible workaround. Failure to do so may incur a significant risk of a safety of flight 

incident, potentially resulting in injury or loss of life and equipment among U.S., foreign militaries, and civil 

entities.

Surge/Crisis Support Orders: Printing and distribution of the books shall also be provided during surge and crisis 

conditions. Surge or crisis jobs shall be defined as jobs which require a completion time shorter than the timeframes 

specified herein and/or in quantities over the estimated quantities specified herein. Surge/Crisis jobs will be 

identified by the Government on the GPO Form 2511 for that specific job along with the completion timeframe 

requirements and quantities. During a surge or crisis state, if there is a timing conflict with other jobs, the surge/crisis 

work shall take precedence over all other print jobs on this contract. 

The ordering agency will notify the contractor via email or telephone when a surge/crisis order is being issued. 

It is difficult to estimate how many orders may be identified as surge/crisis orders. Because of varying degrees of 

size and complexity of each of these orders, the schedule requirements for each individual surge/crisis order, when 

needed, will be determined jointly by the Government and the contractor based on the amount of work involved 

and the time that can be allowed for that order. The Government will contact the contractor when a surge/crisis 

order needs to be issued. The schedule must be agreed upon within 24 hours prior to the ordering agency providing 

the Government furnished material and must be indicated on the print order for payment. 

Orders must be completed and delivered within the time specified as mutually agreed upon between the Government 

and the contractor. 

NOTE: There may be contract years when no surge/crisis orders are needed.
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The ship/delivery date indicated on the print order is the date products ordered for shipping/delivery f.o.b. 

destination must be delivered to the destinations specified, and the date products ordered for shipping/mailing f.o.b. 

contractor’s city must be delivered to the U.S. Postal Service and/or picked up by small package carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Offices of the date 

of shipment or delivery. Upon completion of each order, contractor must contact the Shared Support Services 

Compliance Section via email at compliance@gpo.gov or via telephone at (202) 512-0520. Personnel receiving the 

email or call will be unable to respond to questions of a technical nature or to transfer any inquiries.

SHORTAGES: If a quantity shortage is apparent to the contractor at the time of distribution because the shipping 

quantities called for on the pack list exceeds the print order quantities, the contractor shall notify the DLA Program 

Manager with the following information and obtain a determination on how to proceed –

 Type and quantity of chart in short supply and/or

 Name and addresses of consignee(s) not being filled.

For replacement books ordered to correct Government errors or to fill emergency needs, the Government will 

reimburse the contractor at the regular makeready and running rates in accordance with the contractor’s submitted 

bid prices. All associated mailing/shipping costs shall be charged to the Government.

For replacement books ordered to correct contractor errors, the contractor shall replace shortages from their overrun 

stock and shall bear the cost of replacement volumes, packing, and mailing/shipping.

LATE DISTRIBUTION: The contractor shall immediately notify the DLA Program Manager when the contractor 

anticipates difficulty in complying with the contract delivery schedule or date or when the contractor has knowledge 

that any actual or potential situation may delay or threaten to delay the timely performance of the contract.

The contractor shall then send a written follow-up to the Contracting Officer and the DLA Program Manager stating 

what products and quantities are or will be late, the number and location of the consignees involved, and when the 

material will be ready for shipment.

Nothing contained herein shall be construed as a waiver by the Government of any delivery schedule or date or of 

any rights or remedies provided by law or under this contract.

RETURNED SHIPMENTS AND CORRESPONDENCE: The contractor’s name and address shall appear as the 

return address on the return section of the labels. The contractor isrequired to accept undelivered, returned packages. 

The contractor shall handle returned shipments and correspondence or other material intended for the DLA as 

follows:

Returned Shipments: All returned packages must be reported to the DLA within 24 hours of receipt, either by 

phone or email.

The contractor shall provide DLA with the customer account number and reason for the return. DLA will attempt 

to contact the customer to verify the address and to see if the package can be re-shipped. At the DLA discretion, all 

returned packages may be destroyed, or the products may be added to shelf stock.
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At the beginning of the contract, the contractor must track/report to DLA all receipts until DLA is satisfied with the 

contractor’s processes to handle returned packages. After DLA’s approval of contractor’s processes, the contractor 

is not required to track or report to DLA the returned receipt unless there are an unusually large number of returned 

packages (40% or greater return during a cycle). The contractor does not automatically re-ship products to an FAA

customer solely based on receipt of a returned package(s).

DLA will fax or email a re-shipment request to the contractor by 3:30 p.m., for shipments due out that day. All reshipments shall be sent out traceable via overnight carrier.

Procedures for determining which party is responsible for the cost of the re-ship are as follows –

 If the order has been misplaced, lost, contains the wrong product, or is an incomplete order, the contractor 

is responsible for the reshipment cost, and the contractor shall correct the order from printing overruns and 

shall use the contractor’s overnight delivery account to re-ship the package.

 If the address provided by the DLA is incorrect or incomplete, DLA is responsible for the reshipment cost. 

The contractor will send out a replacement order and email the packing slip (if any), the shipping label, and 

the carrier’s explanation for return to the DLA, Public Sales and Services Group. From time to time, the 

contractor may be required to deliver returned shipments to DLA, Logistics Group intact.

 If the package was shipped by the distribution date but was not received by the Effective Date, DLA is 

responsible for the reshipment cost. The contractor will send out a replacement order via overnight delivery 

service.

Re-shipments are made to customers who have not received their order by three (3) calendar days before the 

Effective Date. All re-shipments shall be expedited.

Correspondence or other material erroneously mailed to the contractor’s facility but intended for the DLA/FAA, 

such as items returned by sales agents for credit, shall be delivered to the DLA, Customer Operations Team within 

five (5) calendar days of receipt by the contractor.

A complete report of returned and reshipped packages shall be emailed to DLA at the end of each cycle not later 

than 15 calendar days after completion. The report shall include at a minimum the tracking number, customer 

information (name, address), book title, and the date of shipping, return, and reshipment.

DISTRIBUTION HELP DESK (DHD): The contractor will establish, maintain, and staff a Distribution Help 

Desk (DHD). The DHD shall maintain tracking data on all shipments distributed by the contractor as well as 

received and resolved customer inquiries. The contractor will analyze industry and processes, compare, and 

implement the higher standards. The contractor will periodically check industry best practices for changes and 

upgrades. Changes and upgrades shall be approved by DLA/NGA prior to being implemented.

Contractor must provide the following:

 The contractor will provide commercial and toll-free telephone numbers.

 The contactor will staff the DHD from 8:00 a.m. to 4:30 p.m., local time, Monday through Friday.

 The contractor's telephones will have voice mail capability.

 The DHD shall be the DLA’s initial point of contact for all issues relating to the distribution of FAA

products by the contractor.

 The DHD shall be a customer point of contact for all issues relating to the printing and distribution of FAA

products by the contractor.
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 The contractor will direct customers to the appropriate organization for problems other than printing and 

distribution.

 The contractor will research all calls to determine the reason for any given problem and take the necessary 

actions to prevent the same issue(s) from reoccurring.

The contractor's contact information will also be shown in the product that ships to customers. The contractor shall 

have a website email contact so DLA or customers can leave information, and the contractor can either ship the 

products and/or contact the customer to address their issue. The contractor's recorded voice message and advance 

email shall instruct customers to provide the following information: 6-digit Department of Defense Address & 

Activity Code (DoDAAC), product title (with NGA Reference Number), product quantity, and customer's contact 

information (name of customer, address, commercial telephone number, and email address). 

The contractor shall establish and maintain a printing and distribution database on the contractor's website. The 

contractor shall provide the Government with access to the database for review and approval prior to the contractor's 

implementation. Data to be collected shall include, but is not limited to: Effective Dates; DoDAAC; customers' 

name(s), addresses, commercial and military phone numbers; customers' product titles with the NRN; 

corresponding quantities and costs; method of delivery (e.g., FedEx, USPS, UPS, freight carrier, etc.) including 

tracking number(s) when available; confirmation that delivery (date, time, and name) was made (proof of delivery); 

and data from all calls relating to FAA products. 

Proof of delivery confirmations for carriers who have an automated tracking system ( e.g., FedEx, UPS, etc.) shall 

be available in the database as real time via carriers' links. Proof of delivery confirmations for carriers who do not 

have an automated tracking system shall be available in the database the next day, no later than 12:00 noon, CST, 

after deliveries are completed. The contractor shall provide a single point (one server/IP address) and establish data 

summary reports that are available for access by the Government. The data summary reports shall consist of the 

following data: date and time call received, customer DoDAAC account, customer point of contact, customer 

telephone number, and description of problem, corrective action, and date/time of completion. The Government 

shall have real-time 24/7 access to the contractor's website, data, and reports. 

Customers will contact the contractor directly to receive information and resolve shipping discrepancies. Shipping 

discrepancies include but are not limited to: mispacks, quantity shortages, incorrect products (wrong product or 

wrong issue), late shipments, missing shipments, damaged shipments, and delivery to location other than 

customer(s) specified address. 

The contractor shall respond to DHD inquiries within four (4) hours of receiving a request for information (e.g., 

method of shipment, tracking number, proof of delivery, and delivery date). 

The contractor shall be responsible for maintaining a DLA Point of Contact (POC), listing of FAA products, list of 

military POCs for each service, and a list of special shipment addresses.

TECHNICAL EXCHANGE MEETINGS (TEMS): For each print order, the contractor shall make the relevant 

personnel available for after-action technical exchange meetings with Government personnel to discuss data 

exchange, digital file issues, shipping, and any other relevant topics. At a minimum, the TEMs should be conducted 

after each Effective Date production cycle, or as deemed necessary by the Government or the contractor. In 

addition, the contractor shall make relevant personnel available for any necessary informal or ad hoc 

communications with the Government prior to each printing cycle. The Contracting Officer and Government 

Program Manager shall be included and/or informed of all communications.

NOTE: The majority of TEMs will take place via teleconference.
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 3,076

(b) 4

(1) (2)

II. (a) 1,422 8,115

(b) 290 1,599

(c) 6 34

(d) 1 6

(e) 1,422 8,115

(f) 5,319 256,075

(g) 175 337

(h) 2,999 142,766

III. (a) 132,894

(b) 754

IV. (a) 19,503

(b) 495

(c) 152

(d) 1,094

(e) 4,007

(f) 5,253

V. (a) 1

(b) 7

VI. (a) 42

(b) 14

(c) 5

(d) 13
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SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all shipping/mailing and f.o.b. destination for all other consignments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

non-responsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the “DETERMINATION OF AWARD”) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

Cost of all required paper must be charged under Item III., “PAPER.”

A charge will be allowed for each page, whether printed or blank. 

Unless otherwise specified, no more than three blank pages shall be permitted at the end of the text.

I. PREPRESS: The prices offered shall include the cost of all required materials and operations, in accordance 

with these specifications.

(a) PDF soft proof.................................................................................................. per page......$___________

(b) System timework...............................................................................................per hour .....$___________

Electronic prepress operations that cannot be properly classified under any other item shall be charged as 

“System Timework.” Any charge made under “System Timework” must be supported by a statement outlining 

in detail the operation for which payment is claimed. In case of dispute, the contracting officer reserves the 

right to be the final judge as to the operations and/or number of hours chargeable under Item I.(b).

II. PRINTING AND BINDING: Prices offered shall include the cost of all required materials (excluding the 

paper) and operations necessary for the printing and binding of the product listed in accordance with these 

specifications.

__________

 (Initials)
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Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

Each Light Cycle:

(a) Printing text in one ink color, including binding ............. per page ......$___________ $___________

(b) Printing text in four-color process,

including binding... .......................................................... per page ......$___________ $___________

(c) Printing cover in one ink color,

including binding ............................................ per complete cover......$___________ $___________

(d) Printing cover in four-color process,

including binding ............................................ per complete cover......$___________ $___________

(e) Each additional color:

Printing text and/or cover in an

additional ink color not charged for 

under line items II.(a) and II.(c)........................ per color/per page ......$___________ $___________

Each Heavy Cycle:

(f) Printing text in one ink color, including binding ............. per page ......$___________ $___________

(g) Printing cover in one ink color,

including binding ............................................ per complete cover......$___________ $___________

(h) Each additional color:

Printing text and/or cover in an 

additional ink color not charged for 

under line items II.(f) and II.(g)........................ per color/per page ......$___________ $___________

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print order, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Text: Each page size leaf.

Cover: Two-page size leaves will be allowed for each complete cover. Prices offered must include the cost of 

paper for back-strip, when required.

Per 1,000 Leaves

(a) White Light-Weight Text (Bible Paper) (30-lb.)................................................................. $___________

(b) White and Colored Vellum-Finish Cover (50-lb.)............................................................... $___________

__________

(Initials)
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IV. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of all packing; kraft envelopes, shipping bags, and shipping containers; all necessary wrapping and packing 

materials; packing slip; all labeling and marking; and complete distribution, in accordance with these 

specifications.

(a) Packing, labeling, and sealing shipping container..................................... per container....$___________

(b) Palletizing........................................................................................................ per pallet....$___________

(c) Single or multiple copies in kraft envelope

(up to 200 leaves) .......................................................................................per envelope....$___________

(d) Quantities over 200 leaves, up to 12 pounds,

in cushioned shipping bags or wrapped in shipping bundles ................. per bag/bundle....$___________

(e) Quantities over 12 pounds, up to 45 pounds,

packed in shipping containers ................................................................... per container....$___________

(f) Scanning, barcoding, gathering volumes into sets for distribution .............per package....$___________

V. DISTRIBUTION HELP DESK: Line item V.(a) must include the cost of all operators and computer/telephone 

equipment necessary. Line item V.(b) must be charged against the print order specified by the Government for 

that month.

(a) Distribution Help Desk set-up, 

including toll-free phone number............................................................... one-time fee ....$___________

(b) Service center operating/maintenance fee .................... per heavy cycle/specified order....$___________

VI. ADDITIONAL OPERATIONS: The prices for line item VI. (d) is for reshipment due to Government error. 

Contractor is not allowed to charge for contractor’s error.

(a) Processing undeliverable/returned packages............................................... per package....$___________

(b) Destruction charge (at the end of each cycle)............................................ per container....$___________

(c) Reshipment of replacement orders due to Government error...........................per order....$___________

(d) Shelf stock storage, including stocking 

at the beginning of each cycle ........................................................per pallet/per month....$___________

__________

(Initials)
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SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agrees, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in 

the expiration of the bid before award. 

BIDDER’S NAME AND SIGNATURE: Unless a specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy 

of all pages in "SECTION 4. – SCHEDULE OF PRICES," including initialing/signing where indicated. Valid 

electronic signatures will be accepted per the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the Bid being declared non-responsive.

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________ 

 (Email) (Fax Number)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

 (Initials) (Initials)