Program: 500‐S

Term: March 1, 2022 to Febraury 28,2023

Title: Survey Pamphlets

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST 

I. PRINTING, BINDING, PACKING AND DISTRIBUTION:

(a) 4‐Page pamphlets‐single ink color.................................per page.........

(1) Makeready and/or Setup 64 $10.00 $640.00 (2) Running Per 1,000 Copies 109 $10.00 $1,090.00 

(b) Saddle‐Stitched pamphlets ‐ single ink color................per page.........

(1) Makeready and/or Setup 2,272 $10.00 $22,720.00 (2) Running Per 1,000 Copies 12,238 $8.00 $97,904.00 

II. PAPER: Per 1000 leaves

(a) White Uncoated Text (60‐lb) 2,465 $12.00 $29,580.00 

(b) Colored Uncoated Text (60‐lb) 3,781 $20.00 $75,620.00 

III. ADDITIONAL OPERATIONS:

(a) Additional Folding ............................................................per 1,000 copies... 501 $10.00 $5,010.00 

CONTRACTOR'S SUBTOTAL $232,564.00 

CONTRACTOR'S PAPER PRICE $105,200.00 

SUBTOTAL LESS PAPER $127,364.00 

ACCELERTATED SCHEDULE 10.00% $12,736.40 

VI. (a) PERCENTAGE INCREASE 10.00% $1,273.64 

CONTRACTOR TOTALS $233,837.64 

DISCOUNT 2.00% $4,676.75 

DISOUNTED TOTALS $229,160.89 

AWARDED

MECHANICSBURG, PA 

WEST SHORE PRINTING 

1 of 1
Program 500-S Page 1 of 15

Specifications by DLL

U.S. GOVERNMENT PUBLISHING OFFICE

Washington DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Survey Pamphlets

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U. S. Department of Agriculture (USDA)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning March 1 2022 and ending 

February 28, 2023 plus up to two (2) optional 12-month extension period(s) that may be added in accordance with 

the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time (EST), on 

January 5, 2022 at the U.S. Government Publishing Office, APSDC. Due to the COVID-19 pandemic, this will 

NOT be a public bid opening.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

MUST submit email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission will be 

accepted at this time.

The Program 500-S and the bid opening date must be specified in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award.

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within a 60-mile radius of zero milestone Washington, D.C.

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which 

will on its face demonstrate ability to meet the schedule requirements. The determination by the Government of 

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance 

with these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding, with particular attention to the 

following:

• Reduced number of option years

• Added Paper Price Adjustment clause (PPA)

• Reduced frequency of orders

• Revised Pre-Award Test Samples

• Increased page count options

• Changed paper requirements

• Revised re-folding requirements

• Revised schedules

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, call David Love at (202) 512-0307 or email dlove@gpo.gov.
Survey Pamphlets Page 2 of 15

500-S (2/23)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III.

(b) Finishing (item related) Attributes – Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Nondestructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity electronic media

P-9 Solid and Screen Tint Color Match Pantone Matching System

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause except, the total duration of this contract may not exceed three (3) years as a result of, and including, any 

extensions added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT 

TERM" clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustments.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.
Survey Pamphlets Page 3 of 15

500-S (2/23)

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from March 1, 2022 through February 28, 2023 and the second and any succeeding period(s) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer 

Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average 

is then compared to the average of the monthly Indexes for the 12-month interval ending November 30, 2021,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PAPER PRICE ADJUSTMENT. Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913-01 for "Offset and Text" will apply to all paper required under this contract.

2. The applicable index figures for the month of February 2022 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the month 

being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the 

following formula:

 X - base index

 ______________ x 100 = ___ %

 base index

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor's bid price(s) for Item II. “PAPER” in the 

Schedule of Prices and will be effective on the first day of any month for which prices are to be adjusted.
Survey Pamphlets Page 4 of 15

500-S (2/23)

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any 

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost 

to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

PRE-AWARD STITCHED and FOLDED TEST SAMPLES: The contractor being considered for award will 

be required to provide the following:

275 total un-printed test samples as follows: 

75 – 4-page pamphlets 

• 25 copies - Fold from 11 x 17” down to 8-1/2 x 11”, and trim 3 sides.

• 25 copies – After folding as noted above must also re-fold to 8-1/2 x 5-1/2", title out.

• 25 copies – After folding as noted above must also re-fold to 8-1/2 x 3-2/3", title out.

50 – 8-page pamphlets 

• 25 copies – Saddle-stitched in two (2) places across the 11” dimension, trimmed 3 sides to 8-1/2 x 11”.

• 25 copies – After saddle stitching, must also re-fold in half to 8-1/2 x 5-1/2", title out.

50 – 12-page pamphlets 

• 25 copies – Saddle-stitched in two (2) places across the 11” dimension, trimmed 3 sides to 8-1/2 x 11”.

• 25 copies – After saddle stitching, must also re-fold in half to 8-1/2 x 5-1/2", title out.
Survey Pamphlets Page 5 of 15

500-S (2/23)

50 – 16-page pamphlets 

• 25 copies – Saddle-stitched in two (2) places across the 11” dimension, trimmed 3 sides to 8-1/2 x 11”.

• 25 copies – After saddle stitching, must also re-fold in half to 8-1/2 x 5-1/2", title out

50 – 20-page pamphlets 

• 25 copies – Saddle-stitched in two (2) places across the 11” dimension, trimmed 3 sides to 8-1/2 x 11”.

• 25 copies – After saddle stitching, must also re-fold in half to 8-1/2 x 5-1/2", title out

The pre-award test samples are to be of the type required by these specifications 

The test samples must be produced using White Uncoated Text, basis weight: 60 lbs. per 500 sheets, 25 x 38", 

equal to JCP Code A60

Samples are to be delivered within two (2) workdays after notification to the contractor.

Submit samples to: U.S. Government Publishing Office, Quality Control for Procured Printing , 732 North Capitol 

Street NW, Stop: CSPS, Room C848, Washington, DC 20401. 

Samples should be clearly marked as: “Pre-Award Samples for Program 500-S”

When the package is shipped a tracking number for the delivery should be emailed to: QCPP@gpo.gov.

The test samples will be used by the Government to evaluate the contractor’s capability to comply with applicable 

requirements of these specifications and the contractor’s ability to maintain that quality level throughout the test 

production run. Failure to provide test samples meeting the specified quality level or to demonstrate the ability to 

maintain the required quality throughout the submitted samples may be reason for a determination of nonresponsibility. 

The Government may waive the pre-award test if there is other evidence that, in the opinion of the Contracting 

Officer, indicates that the contractor being considered for award has the capability to successfully produce the 

item(s) required.

No charges will be allowed for costs incurred on the performance of this pre-award test.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from March 1, 2022 through February 28, 2023, plus for 

such additional periods as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract.
Survey Pamphlets Page 6 of 15

500-S (2/23)

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the most efficient method of invoicing. Information for using 

this method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the 

General Information of the Office of Finance web page located at: http://www.gpo.gov/finance/index.htm

Contractor’s billing must be itemized in accordance with line items in the “SCHEDULE OF PRICES.”
Survey Pamphlets Page 7 of 15

500-S (2/23)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of pamphlets requiring such operations as printing, binding, 

packing, and delivery.

TITLE: Survey Pamphlets

FREQUENCY OF ORDERS: Approximately 150 to 250 orders per year. 

Up to 50 orders may be placed in a given month. No more than 15 orders will be placed per day.

NOTE: There may be occasional months where no orders will be placed. 

No more than 2 orders per day will require the accelerated schedule.

QUANTITY: 

Approximately 250 to 10,000 copies per order. 

An occasion order may be placed for up to 26,000 copies

NOTE: Any required quantities that would exceed 26,000 copies must be split into two (2) separate print orders. 

NUMBER OF PAGES: 

Four (4) pages up to 20 pages. 

Most orders will be for either 8-page or 12-page pamphlets

TRIM SIZE: 8-1/2 x 11 inches.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform: Macintosh OSX; IBM or compatible using MS Windows 

Storage Media: E-mail

Files will be provided in Portable Document Format (PDF).

Software: Adobe Acrobat 

All files will be created in current versions or near current versions of the above 

mentioned program.

Note: All platform system and software upgrades (for specified applications) which may 

occur during the term of the contract must be supported by the contractor.

Fonts: PDF Files will either be print–ready (with fonts embedded in PDF) or the required fonts 

will be furnished. All fonts used for this contract will be Adobe Type I and/or TrueType. 

The contractor is cautioned that the furnished fonts are the property of the Government 

and/or its contractors. All furnished fonts are to be eliminated from the contractor’s 

archive immediately after completion of the contract.

Identification markings such as register marks, ring folios, rubber stamped Jacket Numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy, 

electronic media or film, must not print on finished product.
Survey Pamphlets Page 8 of 15

500-S (2/23)

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under Government to 

Furnish, necessary to produce the products in accordance with these specifications.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. 

Government Paper Specification Standards No. 13 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

The paper to be used will be indicated on each Print Order. Color of paper furnished shall be of a uniform shade 

and a close match by visual inspection of the JCP color sample(s). 

The Contracting Officer reserves the right to reject shipments of any order printed on paper the color of which, in 

his opinion, materially differs from that of the color sample(s).

White Uncoated Text, basis weight: 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60

Colored Uncoated Text (blue, pink, or yellow), basis weight: 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code 

A63

PRINTING: Digital Printing is not acceptable

Print face and back, head-to-head in black ink, or a single ink color other than black. Match Pantone number as 

indicated on the Print Order.

NOTE: 5% of orders will require aligning pages.

MARGINS: Margins will be as indicated on the Print Order or furnished material. Occasional pages may bleed 

on one to four sides.

BINDING: Various binding styles will be ordered as follows:

Folded pamphlets (4–page) fold from 11 x 17” down to 8-1/2 x 11”, and trim 3 sides.

Saddle-stitched pamphlets (8-page, 12-page, 16-page, and 20-page) saddle-stitch in two (2) places across the 11” 

dimension, and trim three (3) sides. Each product must contain complete 4-page signature after trimming. Single 

leaves connected with a lip (i.e., binding stub) to left or right side of stitches will not be allowed. 

Optional Folding

4-page pamphlets may require additional folding to either 8-1/2 x 5-1/2”, or 8-1/2 x 3-2/3", title out. 

8-page, 12-page, 16-page, and 20-page pamphlets may require additional folding (after saddle-stitching) in half to 

8-1/2 x 5-1/2”, title out. 

PACKING: Each Print Order must be packed separately.

Shrink-film wrap in units of 25 copies per package.

Pack in shipping containers.

Shipping containers must be made in accordance with ASTM D5118 and any amendments thereto and shall have 

a minimum bursting strength of 275 pounds per square inch or a minimum edge crush test (ECT) of 44 pounds per 

inch width.
Survey Pamphlets Page 9 of 15

500-S (2/23)

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on www.GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as directed 

using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random copies 

constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of

Ordered Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from www.GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the distribution list to the address as indicated on 

the print order.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may 

result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The purchase order/specifications will indicate the number required, if any. When ordered, the 

contractor must divide the entire order into equal sublots and select a copy from a different general area of each 

sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917-

Certificate of Selection of Random Copies (located on www.GPO.gov). Copies will be paid for at the running rate 

offered in the contractor's bid and their cost will not be a consideration for award. A copy of the purchase 

order/specifications must be included.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Jacket and Purchase Order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: 

Deliver f.o.b. destination to: The Department of Agriculture, Receiving Room 0466, Rear South Building (Court 

4), 12th and “C” Streets SW, Washington, DC 20250, M/F: NASS Mail Room, Room 0360, South Building. 

All deliveries must be on workdays between the hours of 7:30 am and 4:30 pm, local time.

Ship f.o.b. contractor’s city via reimbursable small package carrier to one (1) or two (2) additional destination(s) 

per order. 

On occasion, the ordering agency may request the “Expedited Service” of the small package carrier to be utilized, 

as indicated on Print Order. When required, the expedited service will be reimbursable.

Contractor will be reimbursed for all shipping and expedited shipping costs upon receipt of shipping receipts with 

their billing invoice.
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500-S (2/23)

Within five (5) workdays after completion of each order, two (2) printed samples and Departmental Random Copies 

must be delivered to the address listed under “SCHEDULE”.

Upon completion of each order the contractor must notify the ordering agency (on the same day the order ships) via 

email to Keith Bennett at Keith.Bennett@USDA.gov. The subject line of the email shall be “Distribution Notice 

for Program 500-S, Jacket Number XXX-XXX, Print Order XXXXX” The notice must provide all applicable 

tracking numbers, shipping/mailing method, and title of publication.

All expenses incidental furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual Print Order (GPO Form 2511).

NOTE: Government furnished material is not to be returned to the agency. Electronic files may be deleted 10 

workdays after delivery of the finished product. 

The following schedule begins the workday after notification of the availability of print order and furnished 

materials; the workday after notification will be the first workday of the schedule.

Regular Schedule: 

4-page through 16-page pamphlets – Complete production and distribution must be made within six (6) workdays

of notification of availability of print order and furnished materials.

20-page pamphlets – Complete production and distribution must be made within nine (9) workdays of notification 

of availability of print order and furnished materials.

Accelerated Schedule: Approximately 10% of orders will require the accelerated schedule 

4-page through 16-page pamphlets – Complete production and distribution must be made within four (4) workdays

of notification of availability of print order and furnished materials.

20-page pamphlets – Complete production and distribution must be made within seven (7) workdays of notification 

of availability of print order and furnished materials.

NOTE: Any rejected orders must be replaced or shortages made up for within 24 hours after notification.

The ship/deliver date indicated on the Print Order is the date products ordered f.o.b. destination must be delivered 

to the destination specified, and the date that products ordered f.o.b. contractor’s city must be shipped.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be

furnished with each order or shortly thereafter. In the event such information is not received in due time, the

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request

such information.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov. Personnel receiving the email will be unable to respond to 

questions of a technical nature or to transfer any inquiries.
Survey Pamphlets Page 11 of 15

500-S (2/23)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered under this contract for a like period of time.

PREMIUM PAYMENTS: Orders requiring the accelerated schedule will be paid for at the premium rate in 

accordance with the contractor's offered percentage in the “SCHEDULE OF PRICES.” 

All other orders will be placed with the regular schedule and paid for at the basic prices offered. 

Percentages offered for premium priced work are additional to the basic prices offered for units of work. Premium 

payments, when authorized, will apply to all items except Item II., “PAPER” in the “SCHEDULE OF PRICES.”

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments that 

were anticipated, and the contractor will not list such items on their billing invoice. 

It is estimated that 10% of the orders placed on this contract will require an accelerated schedule. Premium 

payments for an accelerated schedule will be evaluated for award. Evaluation will be affected by applying the 

percentage increase, offered for the accelerated schedule in the “SCHEDULE OF PRICES” (Item IV.), to 10% of 

the prices offered to all items except Item II., “PAPER.”

The following item designations correspond to those listed in the “SCHEDULE OF PRICES”.

 (1) (2)

I. (a) 64 109

(b) 2,272 12,238

II. (a) 2,465

 (b) 3,781

III. (a) 501
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500-S (2/23)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination to the Washington, DC area and f.o.b. contractor’s city for all other shipments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive. An entry of NC (No Charge) 

shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest 

of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the per-1000 rate.

Prices submitted must include delivery costs for all f.o.b. destination deliveries. For all f.o.b. contractor’s city 

shipments, contractor will be reimbursed for shipping costs as specified under “DISTRIBUTION.”

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

I. PRINTING, BINDING, PACKING AND DISTRIBUTION: The prices offered must be all-inclusive and 

shall include the cost of all required materials and operations (including shrink-wrapping, excluding paper) 

necessary for the printing and binding of the products listed in accordance with these specifications.

A charge will be allowed for each printed page or side contained in the product ordered. Each text leaf contains 

two (2) pages. Unless specifically ordered otherwise, no more than three (3) blank pages shall be permitted at 

the end of the text.

Makeready Running Per

and/or Setup 1,000 Copies 

(1) (2)

(a) 4-Page pamphlets – single ink color ................... per page ................. $ ___________ $ ___________

(b) Saddle-Stitched pamphlets – single ink color..... per page .................. $ $ ___________

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual Print Orders, will be based on the net number of leaves furnished for the products ordered in 

the applicable trim size. The cost of any paper required for makeready or running spoilage must be included 

in the prices offered.

Computation of the net number of leaves will be based on each page-size leaf.

 Per 1,000 leaves

(a) White Uncoated Text – 60 lbs...............................................................................................$ ___________

(b) Colored Uncoated Text – 60 lbs............................................................................................$ ___________

____________

 (Initials)
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III. ADDITIONAL OPERATIONS:

(a) Additional folding ............................................... per 1,000 copies ......................................$ ___________

IV. PREMIUM PAYMENTS: Premium payments will apply to all items except Item II. (Paper) required to 

produce the product ordered. This is only authorized for orders placed on the “Accelerated Schedules” as 

defined in these specifications.

(a) Percentage increase ............................................................................................................... __________ %

My production facilities are located within the assumed area of production ........................_______yes _______no

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government Furnished Material____________________________

a. Number of hours from acceptance of print order to pickup of Government 

Furnished Material................................................................................................................... __________

b. Number of hours from pickup of Government Furnished Material to delivery 

at contractor's plant.................................................................................................................. __________

2. Proposed carrier(s) for delivery of completed product________________________________________

a. Number of hours from notification to carrier to pickup of completed product......._________

b. Number of hours from pickup of completed product to delivery at destination......_________

____________

 (Initials)
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SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one (1) 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

******************************************************************************************* 

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

Initials Initials

*******************************************************************************************