Program 7757‐S

Copying/Duplicating

TERM: December 1, 2013 and ending November 30, 2014 plus four optional 12 month extension periods.

.

Basis

Item No. DESCRIPTION of 420 00175 300 52436 310 710

Award UNIT RATE COST UNIT RATE COST UNIT RATE COS

I. COPYING/DUPLICATING:

A. Text (including stock): Each leaf consists of two pages.

Leaves may have combinations of black, full color,and blank pages. Per printed side.

(1) Items copied/dupl. in black, 8‐1/2 x 11". .......per 10 impressions 42,365 x 0.12 5,083.80 0.40 16,946.00 0.20 8,4(2) Items copied/dupl. in full color, 8‐1/2 x 11". .per 10 impressions 34,931 x 0.65 22,705.15 4.90 171,161.90 1.50 52,3

B COMPLETE COVERS (including stock):

(1) Full Size 2‐Piece Covers (white index):

Printed in full color............................................................per 10 sets 30 x 22.00 660.00 15.90 477.00 2.00 

(2) Full 2‐Piece Covers (white index front cover & blue leatherette

back cover): Printed in full color...................................per 10 sets 330 x 15.00 4,950.00 20.50 6,765.00 2.50 8

(3) 2‐Piece Covers and Spine Inserts (white index):

Printed in full color..........................................................per 10 sets 66 x 22.00 1,452.00 8.50 561.00 3.00 1

C TAB DIVIDERS (including stock):

Printed in blue ink..............................................per 10 tab dividers 3,620 x 2.50 9,050.00 5.50 19,910.00 4.00 14,4

D BROCHURES (including stock):

Printed in full color...............................................per 10 brochures 500 x 1.00 500.00 6.00 3,000.00 4.00 2,0

II. BINDING:

A Shrink‐film packaging...................................................per package 1,000 x 0.30 300.00 0.50 500.00 0.05 

B Spiral plastic binding................................................per publication 3,500 x 1.50 5,250.00 0.76 2,660.00 1.00 3,5

C Plastic comb binding................................................per publication 10 x 1.50 15.00 1.00 10.00 1.00 

D Stiching in upper left corner..................................per publication 4,200 x 0.10 420.00 0.08 336.00 0.20 8

E Three hole drilling.......................................................per 10 leaves 18,714 x 0.01 187.14 0.10 1,871.40 0.10 1,8

F Mylar Cover.................................................................per 10 leaves 200 x 4.00 800.00 10.00 2,000.00 1.50 3

CONTRACTOR TOTALS 51,373.09 $226,198.30 $85,0

DISCOUNT if any 1.00% 513.73 1.00% 2,261.98 0.25% 2

DISCOUNTED TOTALS 50,859.36 $223,936.32 $84,7

AWARDED

A&W Graphics Lithexcel The Print Hous

PAGE 1 of 1
THIS CONTRACT IS BEING SOLICITED AS A 

SMALL PURCHASE PROCUREMENT 

Program 7757-S Page 1 of 11 

Specifications by JC 

U.S. GOVERNMENT PRINTING OFFICE 

Oklahoma City, OK 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

 COPYING/DUPLICATING 

as requisitioned from the U.S. Government Printing Office (GPO) by the 

Department of Transportation (TSI) 

Single Award 

CONTRACT TERM: The term of this contract is for the period beginning December 1, 2013 and ending 

November 30, 2014, plus up to four optional 12-month extension period(s) that may be added in accordance with 

the "Option to Extend the Contract Term" clause in this contract. 

REQUEST FOR QUOTATION: Submit offers by faxing quotations on “SECTION 4 - SCHEDULE OF 

PRICES no later than 11:00 A.M. prevailing Denver, Colorado time, November 18, 2013. 

Facsimile Telephone Number: (303) 236-5332

Mail To: U.S. Government Printing Office 

Denver Regional Printing and Procurement Office 

12345 West Alameda Pkwy, Suite 208 

Denver CO 80228 

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within the FMCSA commercial zone of Oklahoma City, Oklahoma. 

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which 

will on its face demonstrate ability to meet the schedule requirements. The determination by the Government of 

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance 

with these schedule requirements. 

For information of a technical nature call (303) 236-5292 (No collect calls) or email: infodenver@gpo.gov 
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7757-S (11/18) 

SECTION 1.- GENERAL TERMS AND CONDITIONS

CONTRACT TERMS AND QUALITY ASSURANCE THROUGH ATTRIBUTES: Any contract which 

results from this Request for Quotation will be subject to the applicable articles of GPO Contract Terms (GPO 

Pub. 310.2, effective December 1, 1987 (Rev. June 2001)) and Quality Assurance Through Attributes Program 

(GPO Pub. 310.1, effective May 1979 (revised August 2002)). In case of conflict between these specifications 

and Contract Terms and/or Quality Assurance Through Attributes Program, these specifications will govern. 

The links for viewing of the most current versions of the mentioned documents are as follows: 

http://www.gpo.gov/pdfs/vendors/terms.pdf, & http://www.gpo.gov/pdfs/vendors/qatap.pdf 

GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby replaced with the June 2008 

clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This June 2008 clause also cancels and 

supersedes any other disputes language currently included in existing contractual actions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing Attributes - Level IV. 

(b) Finishing Attributes - Level IV. 

Exception: Color copying must be of good quality, must not contain background tone, and must be equal 

to or better than the average product produced on a 600 dpi, or finer, copier. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity Electronic Files/Furnished Copy 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 60 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. 

See also “Economic Price Adjustment” for periodic pricing revision. 

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in accordance with 

the provisions of this clause, provided that, in no event will prices be revised to exceed the maximum permissible 

under any law existing as of the date of the contract or as may be hereafter promulgated. 

Price adjustment period: For the purpose of this clause, the program years shall comply with the Contract Term 

clause. There shall be no price adjustment for orders placed during the first program year of this contract. 
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7757-S (11/18) 

Price adjustment: The prices shall be adjusted on the basis of the "Consumer Price Index For All Urban 

Consumers - Commodities Less Food, Seasonally Adjusted," published monthly in the CPI Detailed Report by 

the Department of Labor, Bureau of Labor Statistics, in the following manner: 

(1) The contract price of orders placed during the adjusted period (excluding reimbursable postage or 

transportation costs) shall be adjusted by the percentage increase or decrease in the average, 

seasonally adjusted Consumer Price Index For All Urban Consumers - Commodities Less Food 

(seasonally adjusted) as follows: An index shall be calculated by averaging the 12 seasonally adjusted 

months ending 3 months prior to the expiration of the first period of the contract. This average is then 

compared with the average index for the 12-month period ending 3 months prior to the beginning of 

the contract, called the base index. The percentage increase or decrease by comparing these two 

indexes shall be applied to the contractor's invoices for orders placed during the price adjustment 

period. 

(2) The Government will notify the contractor in writing of the percentage increase or decrease to be 

applied to any invoices to be submitted for orders subject to price adjustment in accordance with this 

clause. Such percentage will be determined from the published index as set forth above. The 

contractor shall apply the percentage increase or decrease against the total price of the invoice less 

reimbursable postage or transportation costs. Any applicable discounts will be calculated on the basis 

of the invoice price as adjusted. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO purchase order will be issued 

to the contractor to cover work performed. The purchase order will be supplemented by an individual "Print 

Order" and various jacket numbers for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from December 1, 2013 through November 1, 2014 plus 

for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be "issued" for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or 

otherwise furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall 

not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source. 
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7757-S (11/18) 

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 

PAYMENT: Submit all vouchers for payment through FAX Gateway. Visit: www.gpo.gov/vendors/billing.htm

for complete instructions. To expedite payment, use the Bar Code Cover sheet that is located at: 

http://winapps.access.gpo.gov/fms/vouchers/barcode. 
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7757-S (11/18) 

SECTION 2.- SPECIFICATIONS 

SCOPE: These specifications cover the production of short run, fast schedule copying/duplicating of brochures 

and self-cover or separate-cover books and pamphlets, and tabbed dividers requiring such operations as 

copying/duplicating, binding, packing and delivery. 

TITLE: Copying/Duplicating. 

FREQUENCY OF ORDERS: Approximately 70 orders per year. 

TRIM SIZE, NUMBER OF PAGES, AND QUANTITY: 

Books & Pamphlets: 

Text and Cover: 8-1/2 x 11". Two-piece Covers consist of two full page size leaves with printed front cover and 

blank back cover. Two-piece Cover Inserts consist of a Cover Insert at 10 x 11" and a Spine Insert up to 3 x 11" 

(width of spine may vary). Orders may also require a full size clear protective front cover. Each order will be for 

10 to 300 copies with most for less than 100 copies. The number of text pages will range from two to 200. 

Tab dividers: 9 x 11" overall. The 9" dimension includes a 1/2" tab extension. 

Brochures: Trim size 8-1/2 x 11". Each order will be for 75 to 300 copies. More than one brochure may be 

ordered per print order. 

GOVERNMENT TO FURNISH: Print Orders. 

Camera copies consisting of line copy (text matter, fine line detail illustrations, and fine line screen tints) to be 

reproduced at 100%. 

CD ROMs, containing all text, logos, line illustrations and halftones. The disks will be produced on an IBM 

compatible computer using MS Word, PowerPoint and PDF files. Printer and screen fonts will not be included. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

ELECTRONIC PREPRESS: 

Contractor must be capable of accepting data in these platform/formats for either direct input or conversion to 

his/her system as part of their basic charge to the Government. No additional time or compensation will be given 

to the contractor for common errors associated with file output from a different platform. See "Inspection of Files" 

for brief description of common errors. The contractor will be responsible for proofreading converted formats to 

ensure that all fonts have transferred platforms completely. CONTRACTOR WILL BE RESPONSIBLE FOR 

FINAL OUTPUT THAT IS IN CONFORMANCE WITH THE VISUALS AS PROVIDED. *INSPECTION OF 

FILES: Contractor to perform a basic check, preflight of the furnished files. Check for missing or damaged files, 

missing or damaged fonts, damaged disks, missing bleeds, improper trim size, improper color definition, and so 

on. The Contractor will not receive additional compensation or time for common errors associated with the output 

of files. Common errors include, but are not limited to: 1) color issues and shifts (RGB color data, no spot colors, 

loss of black plate), 2) page integrity (text reflow or type substitution), 3) errors associated with embedded 

graphics, 4) missing prepress features (e.g. bleeds, trim marks), creating or correcting (altering) any necessary 

trapping, setting proper screen angles and frequency, 5) loss of text characters from graphic elements, and 6) 

**DEFINING PROPER FILE OUPTPUT SELECTION FOR THE IMAGING DEVICE BEING USED. 

CONTRACTOR RESPONSIBLE TO ENSURE THAT THE BLACK TYPE IS A SOLID BLACK NOT A 

PROCESS BUILD. Any errors other than those just described, media damage, or data corruption that might 

interfere with proper file imaging discovered at that time must be reported to the Contracting Officer 

IMMEDIATELY upon discovery. Prior to making any revisions, the contractor must make a "copy" of the 

original files, then proceed to make any revisions to the "copy" as required. Further, in addition to the return of 
Copying/Duplicating Page 6 of 11 

7757-S (11/18) 

the original files, the contractor must furnish final production native application files (digital deliverables, an 

exact representation of the final printed product) upon completion of the order. All files must be imaged as 

necessary to meet the assigned Quality Level. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated 

March 2011. 

Text: White and Colored, Plain Copier, Xerographic, basis weight: 20 lbs per 500 sheets, 17 x 22", equal to JCP 

O-65. It is anticipated that 95% of the pages will print on white paper. 

Covers & Tab Dividers: White Index, basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30-1/2", equal to JCP Code 

K10. 

Protective front cover: Clear mylar with a minimum thickness of 0.005”. 

Back Cover: Dark blue leatherette grained stock, approximately 17 mil thick. 

Brochures: Colored Index, basis weight: 110 lbs. per 500 sheets, 25-1/2 x 30-1/2", equal to JCP Code K10. 

COPYING/DUPLICATING: 

Full size two-piece covers with front cover printing on white index on one side only in full color (color copier or 

equal) and back cover blank both side on either white index or blue leatherette stock. 

Two piece Cover Insert and Spine Insert with both inserts printing one side only in full color (color copier or 

equal). 

Print text leaves, as specified, face only or face and back in black ink or in full color (color copier or equal). 

Tab dividers print face only on the tab only (no body copy), in blue ink, close color match to PMS 300 Blue. 

MARGINS: 

Books and Pamphlets: Adequate gripper margins throughout except an occasional order may bleed. 

Brochures: Most will bleed three or four sides. 

BINDING: Bind as indicated on the print order. Various binding styles will be ordered as follows. 

Trim four sides, punch suitably on 11" side and plastic comb bind with black combs of a suitable capacity. 

Trim four sides, punch suitably and spiral bind. Insert blue (close color match to PMS 300 Blue) plastic spiral 

coils of a suitable capacity. 

Trim four sides, collate cover insert, and spine with text (tab dividers), and shrink-film wrap. 

Trim four sides with one stitch in upper left corner. 

Orders may require drilling. When specified, drill three 3/8" diameter holes centered on the 11" side, 4-1/4" 

center to center. Center of holes are to be 3/8" from left edge of product. Other drilling requirements may be 

ordered. Do not drill cover and spine combinations. 
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7757-S (11/18) 

Tabs must be reinforced by the lamination method of a single thickness of clear plastic, cellulose acetate, 

polyethylene terephthalate, or equal materials, securely bonded to each side of the divider, shall lap over at least 

3/8" on to the base sheet and shall extend at least 3/8" beyond the tab ends. The outer edge of the tab must be 

smooth. 

Brochures trim four sides and when ordered fold to approximately 3-2/3 x 8-1/2” with two vertical folds, title 

panel out. Score on the fold. Grain must run parallel to spine. 

PACKING: Shrink-film pack in units of each book/pamphlet, as ordered. An occasional order will require a 

chipboard or equal stiffener in each shrink-film package to ensure that contents do not curl. Pack suitably. Pack to 

protect tab divider extensions. 

DISTRIBUTION: 

Deliver f.o.b. destination to: Radonna Snider (405) 954-3682; TSI Transit Division; Multi-Purpose Bldg., Room 

327; 6500 S. MacArthur Blvd; Oklahoma City OK 73169 

An occasional order may ship f.o.b. contractor’s city by overnight carrier. 

SCHEDULE: No definite schedule for pick-up of material can be specified. 

Adherence to this schedule must be maintained. Contractor must not start production of any order prior to receipt 

of the individual print order (GPO Form 2511). 

Furnished material will be delivered to the contractor’s plant at Government expense. 

Production and delivery to the Oklahoma City, OK address must be made within 10 to 15 workdays from receipt 

of the material, as ordered. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must 

be delivered to the destination(s) specified. 

NOTIFICATION OF SHIPMENT: Contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail sent to: radonna.snider@dot.gov The subject line of this message shall be 

"Distribution Notice for Jacket XXX-XXX, Program XXXX-S, Print Order XXXXX". The notice must provide 

all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all 

delivery, mailing, and shipping receipts upon agency request. NOTE: Insert appropriate information to replace 

the Xs. 
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7757-S (11/18) 

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest offer by applying the prices offered by each offeror in the "Schedule 

of Prices" to the following units of production which are the estimated requirements to produce one year’s 

production under this contract. These units do not constitute, nor are they to be construed as a guarantee of the 

volume of work which may be ordered during a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

I. A. (1) 42,365 

 (2) 34.931 

 

 B. (1) 30 

 (2) 330 

 (3) 66 

 

 C. 3,620 

 

 D. 500 

 

II. A. 1,000 

 B. 3,500 

 C. 10 

 D. 4,200 

 E. 18,714 

 F. 200 

 
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7757-S (11/18) 

SECTION 4.- SCHEDULE OF PRICES 

Offers offered are f.o.b. destination and f.o.b. contractor’s city. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Offerors must make an entry in each of the spaces provided. Offers submitted with any obliteration, revision, or 

alteration of the order and manner of submitting offers, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if offeror intends to furnish individual items at no charge to the 

Government. 

Offers submitted with NB (No Bid) or blank spaces for an item within the category that a bidder is bidding on 

may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 10 will be prorated at the per 10 rate. 

I. COPYING/DUPLICATING: 

A. TEXT (including stock): Each leaf consists of two pages. Leaves 

may have combinations of black, full color, and blank pages.

(1) Items copied/duplicated in black, 8-1/2x11", per printed side....... per 10 impressions.... $__________

 

(2) Items copied/duplicated in full color, 8-1/2x11", per printed side.. per 10 impressions.... $__________

 

B. COMPLETE COVERS (including stock):

(1) Full size 2 Piece Covers (white index): Printed in full color........ per 10 sets.............. $__________

 

(2) Full size 2 Piece Cover (white index front cover printed in

 full color and blank blue leatherette back cover)...................... per 10 sets.............. $__________

 

(3) Cover/Spine Inserts (white index): Printed in full color.............. per 10 sets.............. $__________

 

C. TAB DIVIDERS (including stock): Printed in blue ink................ per 10 tab dividers.... $__________

 

D. BROCHURES (including stock, folding, and scoring): 

 Printed in full color..................................................................... per 10 brochures....... $__________

 

___________

Initials
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7757-S (11/18) 

II. BINDING: 

 

A. Shrink film packaging............................................... per package............ $____________

 

B. Spiral plastic (coil) binding........................................ per publication......... $____________

 

C. Plastic comb binding.................................................... per publication......... $____________

 

D. Stitching in upper left corner. ............................................ per publication......... $____________

 

E. Three hole drilling......................................................... per 10 leaves............... $____________

 

F. Protective Mylar Cover............................................. per 10 leaves............... $____________

 

___________

Initials
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7757-S (11/18) 

My production facilities are located within the assumed area of production........._______yes _______no 

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information. 

1. Proposed carrier(s) for pickup of Government Furnished Material _________________________________ 

 a. Number of hours from acceptance of print order to pickup of 

 Government Furnished Material ..........................................................................__________ 

 b. Number of hours from pickup of Government Furnished Material 

 to delivery at contractor's plant ............................................................................__________ 

2. Proposed carrier(s) for delivery of completed product____________________________________________ 

 a. Number of hours from notification to carrier to pickup of completed 

 product ...................................................................................................____________ 

 b. Number of hours from pickup of completed product to delivery at 

 destination ____________ 

Discounts are offered for payment as follows: _________ percent, ___________ calendar days. 

Offeror hereby acknowledges amendment(s) number(ed) _____________________________ . 

BIDDERS THAT ACCESS THE SPECIFICATIONS FOR THIS SOLICITATION VIA THE INTERNET 

FROM THE GPO WEBSITE MUST ACCESS THE GPO FORM 910 "OFFER" FROM THE PDF FILE 

AND SUBMIT IT ALONG WITH THE "SCHEDULE OF PRICES" AS REQUESTED BY THESE 

SPECIFICATIONS. 

BIDDER'S NAME AND SIGNATURE: When responding by Fax or Mail, fill out and return one copy of all 

pages in "Section 4. - SCHEDULE OF PRICES", including initialing where indicated. In addition a completed 

signed copy of the form 910 is required. Do not enter prices on GPO form 910. NOTE: The schedule of prices 

will prevail in instances where prices are inadvertently entered on GPO form 910. 

Bidder _____________________________________________________ __________________

 Contractor's Code

____________________________________________________________________________________ 

(Street Address) 

___________________________________________________________________________________

(City – State – Zip Code) 

By ______________________________________________________________________________ 

 (Signature and title of person authorized to sign this bid) 

_____________________________________________________ _________________________ 

(Person to be contacted) (Telephone Number) 

 

________________________________________ _________________________ 

e-mail address (Facsimile Number)