Program: 0220-S 

Title: Editorial ServicesTerm: Date of Award to June 30, 2021

Alpha Graphics, Inc. Brittney A. Menchion CLO Enterprises, LLC Pro

BASIS OF Baltimore, MD Orlando, FL Suffolk, VA 

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT 

I. Editorial Services:

Per hour...................................... 500 20.00 10,000.00 115.20 57,600.00 78.00 39,000.00 

CONTRACTOR TOTALS $10,000.00 $57,600.00 $39,000.00 

DISCOUNT 0.00% $0.00 5.00% $2,880.00 0.00% $0.00 

DISCOUNTED TOTALS $10,000.00 $54,720.00 $39,000.00 

Awarded

Program: 0220-S Title: Editorial ServicesTerm: Date of Award to June 30, 2021

Prolific Communications Schatz Publishing Vector Talent Resources 

BASIS OF Atlanta, GA Washington, DC Lanham, MD 

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT 

I. Editorial Services:

Per hour...................................... 500 115.20 57,600.00 49.00 24,500.00 79.35 39,675.00 

CONTRACTOR TOTALS $57,600.00 $24,500.00 $39,675.00 

DISCOUNT 0.00% $0.00 0.00% $0.00 0.00% $0.00 

DISCOUNTED TOTALS $57,600.00 $24,500.00 $39,675.00 

Page 1 of 1
Program 220-S Page 1 of 12

Specifications by SF

Reviewed by MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Editorial Services

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Library of Congress

National Library Service for the Blind and Print Disabled

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending June 

30, 2021, plus up to four (4) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC Time, on July 2, 2020, at the 

Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will NOT be a public bid 

opening.) 

BID SUBMISSION: Due to the COVID-19 pandemic, the Government Publishing Office, Washington, DC, will 

NOT be open to the public. Based on this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov.

No other method of bid submission will be accepted at this time. The program number and bid opening date must 

be specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening 

date specified above will not be considered for certification. The program number and bid opening date must be 

specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date 

specified above will not be considered for award. 

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature contact, Shirley Forster at (202) 512-0307, or email sforster@gpo.gov.
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SECTION 1 - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

SUBCONTRACTING: Subcontracting is not allowed.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to June 30, 2021, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer 

Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average 

is then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2020, called 

the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
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If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the option 

of the Government, the postaward conference may be held via teleconference. 

NOTE: Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.

PREAWARD TEST: The contractor being considered for award may be required to demonstrate its ability to 

produce the items required in these specifications by completing a preaward test. The Government reserves the 

right to waive the preaward test if there is other evidence that, in the opinion of the Contracting Officer, indicates 

that the contractor being considered for award has the capability to successfully produce the items required.

For the preaward test, the Government will furnish approximately 15 manuscript and typeset pages making up a 

total of four (4) different products that are representative of the materials to be furnished under these specifications.

The prospective contractor must provide editorial services as specified herein including, but not limited to: editing 

and proofmarking manuscript and typeset pages of a variety of publications, cross-checking catalog entries against 

indices, order forms, and table of contents; reviewing statistical tables for anomalies, consistency, and legibility; 

and, typemarking manuscript and typeset pages according to the furnished specifications and/or samples.

NOTE: All editing and markups may be done directly on the furnished pages.

Preaward test samples will be inspected and tested for accuracy and conformance of materials to the furnished 

specifications, and must comply with the specifications stated herein. 

Contractor must pick up furnished test materials and deliver preaward test pages to: U.S. Government Printing 

Office, Attn: Contracting Officer, AST 4, 732 North Capitol Street, NW, Washington, DC 20401.

Contractor must submit test pages within five (5) workdays of receipt of furnished test materials.
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If the preaward test samples are disapproved by the Government, the contractor may be permitted, at the option of 

the Government, additional time to correct defects or to submit additional test samples if so notified by the 

Contracting Officer.

In the event the revised test samples are disapproved by the Government, the contractor shall be deemed to have 

failed to comply with the applicable requirements of these specifications and may be reason for a determination of 

non-responsibility.

Failure to deliver the completed test within the stated time period may disqualify the contractor from further 

consideration for award. 

All operations necessary in the performance of this test shall be performed at the facilities in which the contract 

production will be performed.

No charges will be allowed for costs incurred in the performance of this preaward test.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate

the quantity to be produced and any other information pertinent to the particular order

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through June 30, 2021 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.
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If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

BILLING: Upon completion of each order, the contractor shall submit an itemized statement for billing to the 

ordering agency for examination and certification as to the correctness of the billing. Submit billing to: Mark 

Schwartz at mschw@loc.gov.

After agency verification, the billing invoice and a copy of the modification must be submitted to the U.S. 

Government Printing Office for payment. Submit to: U.S. Government Printing Office, Office of Financial 

Management, Attn: Comptroller, Stop: FMCE, Washington, DC 20401. (NOTE: GPO offers a Contractor Fax 

Billing System. Please visit the GPO website for more information.)

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment. 

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.” 
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SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover editorial services for various NLS publications and products requiring such 

operations as proofreading, copyediting, substantive editing, cross-checking, typemarking, and rewriting, 

TITLE: Editorial Services.

BACKGROUND: The National Library Service for the Blind and Print Disabled (NLS) administers a free national 

library program, established by an Act of Congress in 1931 that provides braille and recorded materials for blind 

and physically handicapped persons. Under a special provision of the U.S. copyright law and with the permission 

of authors and publishers of works not covered by the provision, NLS selects and produces full-length books and 

magazines in braille and audio recorded formats. Reading materials are distributed to a cooperating network of 

regional and subregional libraries where they are circulated to eligible borrowers. 

The NLS Communications and Outreach Section writes, edits, and reviews a wide variety of documents that support 

NLS objectives. High priority is accorded the production of the publications that readers use to select and order 

books and magazines. These include several publications that list the special format books and magazines and 

provide descriptive book announcements that help readers make book selections. 

FREQUENCY OF ORDERS: Approximately 15 to 25 orders per year.

NOTE: Pages for up to three (3) different products may be ordered on the same print order requiring the same 

schedule.

NUMBER OF PAGES: Up to approximately 750 pages per order. (The majority of orders will be for 100 or less 

pages.)

TRIM SIZE: Furnished pages will be 8-1/2 x 11” or 11 x 17”.

GOVERNMENT TO FURNISH: Loose manuscript and typewritten pages and/or electronic files (Word, PDF, 

Excel via email) for various publications including, but not limited to: books, guides, magazines, reports, 

newsletters, catalogs, bibliographies, and directories.

NLS Style Sheet and other style documents supporting the style works to be edited.

EXHIBITS: The sample pages shown as Exhibits A through E are representative of the pages to be furnished for 

editorial services which will be ordered under this contract. However, it cannot be guaranteed that future orders 

will correspond exactly to these exhibits.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH” necessary to produce the product in accordance with these specifications.

The contractor must be able to send and receive files electronically via email, send and accept emails with 

attachments from the Government. 

MEETINGS: The contractor is expected to work closely with the editors at the ordering agency on all orders. 

All meetings will be conducted via telephone.
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EDITORIAL OPERATIONS AND FINAL DELIVERABLES: All editorial operations for proofreading, 

copyediting, substantive editing, typemarking, and rewriting must be in accordance with the Chicago Manual of 

Style, NLS Style Guide, Merriam-Webster’s Collegiate Dictionary, and occasionally, AP Stylebook. 

Some documents will contain indexes and order forms. Some documents may also include appendixes, tables, and 

charts. Contractor may be required to cross-check catalog entries against indexes, order forms, and/or table of 

contents; and/or, review statistical tables for anomalies, consistency, and legibility.

All editing and markups must be done directly on the furnished files and/or furnished pages.

Three (3) rounds of edited/marked up pages (manuscript, pages, and edited electronic pages) may be required.

PACKING: Pages must be packed suitable so as not to damage the pages during delivery.

LABELING AND MARKING: Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking 

Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

DISTRIBUTION: Deliver f.o.b. destination if physical pages need to be sent back to: National Library Service 

for the Blind and Print Disabled, Communications and Outreach Section, 1291 Taylor Street, NW, Washington, DC 

20542. Inside delivery is required.

Upon completion of each order, contractor must notify the ordering agency (on the same day the hard copy pages 

deliver) via email to the address indicated on the print order. The subject line of the email shall be “Distribution 

Notice for Program 220-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all 

applicable tracking numbers, delivery method, and title of publication. Contractor must be able to provide copies 

of all delivery receipts upon agency request.

All expenses incidental to picking up materials (if applicable) must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Within two (2) workdays of receiving an order, the contractor must provide the estimate expected in billable hours 

to NLS before beginning work on any project. A print order signed by the Government will be returned to the 

contractor as an acceptance of estimate, and the return of the signed print order will officially begin the work 

schedule for the contractor.

Furnished materials and print order will be furnished electronically via email on the majority of all orders issued.

When applicable, furnished materials must picked up from: National Library Service for the Blind and Print 

Disabled, 1291 Taylor Street, NW, Washington, DC 20011. 

When applicable, Documents delivered via courier/driver must be picked up from the 1291 Taylor Street, NW, 

Washington, DC 20011 address. 

When applicable if hard proofs are required they should be delivered via small package carrier must be delivered 

to: NLS, Attn: COS, 1291 Taylor Street, NW, Washington, DC 20011. NOTE: Contractor must deliver materials

electronically or through the guard at the front entrance. Contact information will be provided with the print order. 

Furnished materials must NOT be sent through the USPS.

No definite schedule for pickup of material/placement of orders can be predetermined at this time.
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Contractor must submit edited pages within three (3) to five (5) workdays (as specified on the individual print 

order) of receipt of approved print order (with billable hours estimate) and furnished material or returned edited 

pages, as applicable.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be

delivered to the destinationsspecified or the date electronic files must be submitted to the ordering agency via email.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

Upon completion of each order, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery. Call (202) 512-0516 or 0520; callers outside the Washington, DC, area may call toll free 1-

800-424-9470 or 9471.
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SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time.

The determination of award estimates specified below are based on historical data. However, due to the current 

global pandemic, the contractor is put on notice that the estimated amounts of work anticipated on this contract 

may be significantly impacted during the first period of performance.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. 500
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THIS PAGE IS INTENTIONALLY BLANK.
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SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

I. EDITORIAL SERVICES: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution of the product listed in accordance with these 

specifications.

Per hour........................................................................................................................................$___________

_____________

(Initials)
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SHIPMENTS: Shipments will be made from: City ________________________ State ____________________. 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: ___________ Percent ___________ Calendar 

Days. See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________. 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), 

in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration 

of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive.

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

__________________________________________________________________________________________ 

 THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials)

___________________________________________________________________________________________ 
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220-S (06/21) EXHIBIT 

A
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B
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C
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D
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220-S (06/21) EXHIBIT 

E