Program No. 0243-S 

Term: Date of Award To June 30, 2020Title: PRINT ON DEMAND PUBLICATIONS

BLACK CLASSIC PRESS CORPORATE MEDIA GRAY GRAPHICS 

BASIS OF BALTIMORE, MD FALLS CHURCH, VA CAPITOL HEIGHTS, MD 

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST 

I. PREPRESS: (a) Scanning text matter.....................per page........ 2,500 0.05 125.00 0.75 1,875.00 0.05 125.00 

 (b) Scanning halftones (digitization)......per illustration......... 200 1.00 200.00 2.50 500.00 0.20 40.00 

II. PRINTING AND BINDING: 1. Products - 4-1/4 x 5-1/2" up to and including 6 x 9" (a) Saddle Stitched: Printing text in black, including

binding.....................................per page 3,360 0.01 33.60 0.03 100.80 0.02 67.20 

 (b) Saddle Stitched: Printing text in full color,

including binding...............................per page 92,260 0.04 3,690.40 0.10 9,226.00 0.035 3,229.10 

 (c) Perfect-Bound: Printing text in black, including binding

..............................................per page 368,700 0.01 3,687.00 0.05 18,435.00 0.025 9,217.50 

 (d) Perfect-Bound: Printing text in full color, including 

binding.....................................per page 108,080 0.04 4,323.20 0.125 13,510.00 0.04 4,323.20 

 (e) Cover: Printing Covers 1 & 4 or Covers 2 & 3 in black

includng binding...................................per side 1,360 0.05 68.00 0.30 408.00 0.04 54.40 

 (f) Cover: Printing Covers 1 & 4 or Covers 2 & 3 in full

color, including binding........................per side 2,910 0.10 291.00 0.50 1,455.00 0.08 232.80 

 2. Products -7 x 10" up to and including 8-1/2 x 11": (a) Saddle Stitched: Printing text in black, 

including binding......................per page 3,520 0.02 70.40 0.05 176.00 0.025 88.00 

 (b) Saddle Stitched: Printing text in full color, 

including binding......................per page 4,160 0.08 332.80 0.125 520.00 0.05 208.00 

 (c) Perfect-Bound: Printing text in black, 

including binding......................per page 608,560 0.02 12,171.20 0.75 456,420.00 0.03 18,256.80 

 (d) Perfect-Bound: Printing text in full color, 

including binding.........................per page 98,700 0.08 7,896.00 0.15 14,805.00 0.06 5,922.00 

 (e) Cover: Printing Covers 1 & 4 or Covers 2 & 3 in black

including binding..........................per side 880 0.05 44.00 0.45 396.00 0.05 44.00 

 (f) Cover: Printing Covers 1 & 4 or Covers 2 & 3 in full

color, including binding.................per side 3,330 0.10 333.00 0.75 2,497.50 0.12 399.60 

III. PAPER: Per 1,000 leaves

 1. Products -- 4-1/4 x 5-1/2" up to and including 6 x 9"

 (a) White Offset Book, 50-lb 276,100 0.01 2,761.00 0.005 1,380.50 0.015 4,141.50 

 (b) White Litho (Gloss) Coated Book, 70-lb 10,100 0.0075 75.75 0.01 101.00 0.025 252.50 

 (c) White Offset Cover, 80-lb. 600 0.05 30.00 0.015 9.00 0.04 24.00 

 (d) White Litho (Gloss) Coated Cover, 80-lb. 5,880 0.05 294.00 0.02 117.60 0.04 235.20 

 2. Products -- 7 x 10" up to and including 8-1/2 x 11":

 (a) White Offset Book, 50-lb 356,590 0.01 3,565.90 0.007 2,496.13 0.025 8,914.75 

 (b) White Litho (Gloss) Coated Book, 70-lb 880 0.015 13.20 0.015 13.20 0.035 30.80 

 (c) White Offset Cover, 80-lb 300 0.10 30.00 0.02 6.00 0.06 18.00 

 (d) White Litho (Gloss) Coated Cover, 80-lb 4,720 0.10 472.00 0.025 118.00 0.06 283.20 

IV. ADDITIONAL OPERATIONS:

(a) Creation of book blocks in PDF per Amazon 

specifications..............................................per file..... 20 10.00 200.00 650.00 13,000.00 100.00 2,000.00 

(b) Printing ISBN barcode on Cover 4

.............................................................per copy........ 20 NC 0.00 475.00 9,500.00 1.00 20.00 

CONTRACTOR TOTALS -------------- $547,065.73 $58,127.55 

DISCOUNT 0.00% -------------- 1.00% $5,470.66 2.00% $1,162.55 

DISCOUNTED TOTALS -------------- $541,595.07 $56,965.00 

Page 1 of 2
Program No. 0243-S 

Term: Date of Award To June 30, 2020Title: PRINT ON DEMAND PUBLICATIONS

TEXAS DIGITAL COPY THE PRINT HOUSE

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST 

I. PREPRESS: (a) Scanning text matter...........................per page....... 2,500 0.05 125.00 2.00 5,000.00 1.00 2,500.00 

 (b) Scanning halftones (digitization)......per illustration......... 200 0.10 20.00 4.00 800.00 5.00 1,000.00 

II. PRINTING AND BINDING: 1. Products for 4-1/4 X 5-1/2" up to and including 6 x 9"

 (a) Saddle Stitched: Printing text in black, including

binding..............................................per page 3,360 0.02 67.20 0.02 67.20 0.05 168.00 

 (b) Saddle Stitched: Printing text in full color, including

binding...............................per page 92,260 0.07 6,458.20 0.06 5,535.60 0.15 13,839.00 

 (c) Perfect-Bound: Printing text in black, including binding

............................................per page 368,700 0.03 11,061.00 0.03 11,061.00 0.07 25,809.00 

 (d) Perfect-Bound: Printing text in full color, including 

binding...............................per page 108,080 0.07 7,565.60 0.07 7,565.60 0.17 18,373.60 

 (e) Cover: Printing Covers 1 & 4 or Covers 2 & 3 in black

including binding......................per side 1,360 0.20 272.00 0.20 272.00 1.00 1,360.00 

 (f) Cover: Printing Covers 1 & 4 or Covers 2 & 3 in full

color, including binding........................per side 2,910 0.22 640.20 0.60 1,746.00 1.00 2,910.00 

 2. Products for 7 x 10" up to and including 8-1/2 x 11": (a) Saddle Stitched: Printing text in black, including

binding..............................................per page 3,520 0.03 105.60 0.03 105.60 0.07 246.40 

 (b) Saddle Stitched: Printing text in full color, including

binding..............................................per page 4,160 0.10 416.00 0.10 416.00 0.17 707.20 

 (c) Perfect-Bound: Printing text in black, including binding

.......................................................per page 608,560 0.04 24,342.40 0.04 24,342.40 0.10 60,856.00 

 (d) Perfect-Bound: Printing text in full color, including 

binding..............................................per page 98,700 0.10 9,870.00 0.11 10,857.00 0.20 19,740.00 

 (e) Cover: Printing Covers 1 & 4 or Covers 2 & 3 in black

including binding...................................per side 880 0.25 220.00 0.30 264.00 1.00 880.00 

 (f) Cover: Printing Covers 1 & 4 or Covers 2 & 3 in full

color, including binding.........................per side 3,330 0.27 899.10 0.80 2,664.00 1.25 4,162.50 

III. PAPER: Per 1,000 leaves

 1. Products for 4-1/4 X 5-1/2", up to and including 6 x 9":

 (a) White Offset Book, 50-lb 276,100 NC 0.00 0.01 2,761.00 0.02 5,522.00 

 (b) White Litho (Gloss) Coated Book, 70-lb 10,100 0.01 101.00 0.015 151.50 0.035 353.50 

 (c) White Offset Cover, 80-lb. 600 0.01 6.00 0.05 30.00 0.10 60.00 

 (d) White Litho (Gloss) Coated Cover, 80-lb. 5,880 0.02 117.60 0.06 352.80 0.10 588.00 

 2. Products -- 7 x 10" up to and including 8-1/2 x 11":

 (a) White Offset Book, 50-lb 356,590 NC 0.00 0.02 7,131.80 0.03 10,697.70 

 (b) White Litho (Gloss) Coated Book, 70-lb 880 0.01 8.80 0.03 26.40 0.04 35.20 

 (c) White Offset Cover, 80-lb 300 0.01 3.00 0.07 21.00 0.15 45.00 

 (d) White Litho (Gloss) Coated Cover, 80-lb 4,720 0.02 94.40 0.08 377.60 0.15 708.00 

IV. ADDITIONAL OPERATIONS:

(a) Creation of book blocks in PDF per Amazon 

specifications..............................................per file..... 20 10.00 200.00 50.00 1,000.00 150.00 3,000.00 

(b) Printing ISBN barcode on Cover 4

.............................................................per copy........ 20 0.05 1.00 0.10 2.00 NC 0.00 

CONTRACTOR TOTALS $62,594.10 $82,550.50 $173,561.10 

DISCOUNT 1.00% $625.94 1.00% $825.51 0.25% $433.90 

DISCOUNTED TOTALS $61,968.16 $81,725.00 $173,127.20 

ALBUQUERQUE, NM BROOKLYN, NY

WBC INC. LITHEXCEL

SAN ANTONIO, TX 

Page 2 of 2
Program 243-S Page 1 of 14

Specifications by MRN

Reviewed by RRS

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Print On Demand Publications

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Government Publishing Office

Superintendent of Documents

Single Award

CONTRACT TERM: The term of this contract is for the period beginning Date of Award and ending June 30, 

2020, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on July 17, 2019.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 20401. 

Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO 

Bid Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the bid. 

Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised 

January 2018. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, 

DC, between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time, Monday through Friday. The 

contractor is to follow the submission instructions posted in the Bid Submission/Opening area. If further instruction 

or assistance is required, call (202) 512-0526.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding, with particular 

attention to: (1) GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, 

Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this 

publication as the applicable terms within become an integral part of this contract; and, (2) The GPO 910 “BID”

Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of SECTION 4. –

SCHEDULE OF PRICES.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Shirley Forster at sforster@gpo.gov or (202) 512-0310.
Print on Demand Publications Page 2 of 14

243-S (06/20)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev 1-18)) and GPO Contract Terms, Quality Assurance through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III.

(b) Finishing (item related) Attributes – Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attributes Specified Standard

P-7. Type Quality and Uniformity Electronic Media /Supplied Copy

P-8. Halftone Match (Single and Double Impression) Electronic Media /Supplied Copy

P-10. Process Color Match Electronic Media /Supplied Copy

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Print on Demand Publications Page 3 of 14

243-S (06/20)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. 

Pricing will thereafter be eligible for adjustment during the second and any succeeding performance period(s). For 

each performance period after the first, a percentage figure will be calculated as described below and that figure 

will be the economic price adjustment for that entire next period. Pricing adjustments under this clause are not 

applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to June 30, 2020, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2019,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents:

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.
Print on Demand Publications Page 4 of 14

243-S (06/20)

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award.

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through June 30, 2020, plus for such

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: 

Submitting all invoices for payment via the GPO fax gateway (if no samples are required), utilizing the GPO 

barcode coversheet program application, is the most efficient method of invoicing. Instruction for using this method 

can be found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 
Print on Demand Publications Page 5 of 14

243-S (06/20)

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”
Print on Demand Publications Page 6 of 14

243-S (06/20)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of print on demand (POD) publications requiring such 

operations as electronic prepress, scanning, digital printing in black and full color, binding, packing, and distribution

TITLE: Print on Demand Publications

FREQUENCY OF ORDERS: Approximately 80 to 100 orders per year.

(NOTE: More than one title may be ordered on the same print order requiring the same schedule. Multiple orders 

may be issued on the same day requiring the same schedule.)

QUANTITY: Approximately 1 to 500 copies per title per order. (NOTE: The majority of orders issued will be 

for 50 copies or less.)

NUMBER OF PAGES: Approximately 8 to 1,000 pages (plus cover, when ordered) per title per order.

TRIM SIZES: 4-1/4 x 5-1/2” up to and including 6 x 9”; 7 x 10” up to and including 8-1/2 x 11”.

NOTE: The trim size ordered on the print order will be the trim size of the original publication.

GOVERNMENT TO FURNISH: The Government may furnish books or hard copy for up to approximately 5% 

of the titles. (The contractor may disassemble the furnished books as necessary in order to scan the text and cover 

pages.)

On the balance of the titles, electronic media will be furnished as follows –

Platform: IBM compatible using Windows 7.

Media: CD-R/RW; email; contractor-hosted FTP server. 

Software: Adobe Acrobat DC or Adobe InDesign.

NOTE: All platform system and software upgrades (for specified applications) which 

may occur during the term of the contract must be supported by the contractor. The 

contractor must provide the upgrades within one (1) month of notification by the 

Government.

Fonts: All printer and screen fonts will be furnished/embedded, as applicable.

The contractor is cautioned that furnished fonts are the property of the Government 

and/or its originator. All furnished fonts are to be eliminated from the contractor's archive 

immediately after completion of the contract.

Additional

Information: Files will be furnished in native application and/or PDF formats.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the product(s) in accordance with these specifications.

The contractor is required to maintain a digital archive (press-ready PDF files) of all titles ordered and printed to 

be returned to the Government (on CD) upon completion of the contract.
Print on Demand Publications Page 7 of 14

243-S (06/20)

The contractor must be able to accept files electronically via a contractor-hosted FTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the FTP, which at a minimum, must have a unique user ID and password. 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to Shirley 

Forster at the GPO on (202) 512-0310.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones are to be 150-line screen or finer.

When ordered, contractor will also be required to create book blocks and full jacket images (back cover, spine, and 

front cover) in separate PDF files per Amazon specifications. After award, Amazon specifications will be available 

upon request and may include margins, bleed, and other printing specifications.

SCANNING: All text matter/line artwork is to be scanned as 1200 dpi line scans (bitmap files) and dropped into 

press-ready PDF files. All halftones are to be scanned at a minimum of 2400 dpi as CopyDot files and descreened 

using the Eskofot Perfection software, or equal, to create CMYK.tiff files or grayscale.tiff files. Files for halftones

are to be placed into the page layout program with scanned text matter/line artwork to match furnished hard copy.

DIGITAL DELIVERABLES: Upon completion of each order, the contractor must furnish final production native 

application files (digital deliverables) with the furnished material. The digital deliverables must be an exact 

representation of the final printed product and shall be returned on the same type of storage media as was originally 

furnished, unless otherwise specified. The Government will not accept, as digital deliverables, PostScript files, 

Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, 

unless specified by the Government. (The Government will accept PDF files as digital deliverables when furnished 

by the Government.)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011.

Government Paper Specification Standards No. 12 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf?sfvrsn=2.

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine.

NOTE for JCP Codes A180 and L10 only: The requirement for postconsumer fiber (as specified in the 

Government Paper Specification Standards No. 12) for this contract is waived. However, the addition of postconsumer fiber is encouraged provided that the requirements of this Standard are met. All other attributes remain 

the same.

Text –

White Offset Book, basis weight: 50 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

White Litho (Gloss) Coated Book, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A180.
Print on Demand Publications Page 8 of 14

243-S (06/20)

Cover –

White Litho (Gloss) Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L10.

White Offset Cover, basis weight 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L23.

DIGITAL PRINTING: Print Covers 1 through 4 and text in black or full color. Facing pages print to and align 

across the bind. 

At contractor’s option, the product may be produced via conventional offset or digital printing provided that Quality 

Level III standards are maintained. Final output must be a minimum of 150 line screen and at a minimum resolution 

of 2400 x 2400 dpi x 1 bit or 600 x 600 dpi x 8 bit depth technology. Digital device must have a RIP that provides 

an option for high quality color matching such as Device Links Technology and/or ICC Profiles. 

ISBN Barcode: When required, the contractor must print an ISBN barcode in black ink in the bottom-right corner 

or bottom-center of Cover 4. The ISBN number must be printed in Human-Readable Interpretation and barcoded 

using 3 of 9 (code 39) Bar Code System, non-contact reading in accordance with 180-2108:2005.

MARGINS: Margins will be as indicated on the print order or furnished copy/electronic files.

BINDING: Bind as indicated on the print order. Various binding styles will be ordered as follows:

Saddle-wire stitch in two places and trim three sides. Each product must contain complete four-page signatures 

after trimming. Single leaves connected with a lip (i.e., binding stub) to the left or right side of stitches will not be 

allowed.

Perfect bind text and wraparound cover; trim three sides.

PACKING: 

Pack suitable in shipping containers not to exceed 45 pounds when fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open or split when processed through the U.S. mail system or a small package carrier delivery system.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, Rev. 7-15) from GPO.gov, fill in appropriate blanks, and attach to shipping containers. 

NOTE: Non-compliance with the labeling and marking specifications may be cause for the Government to reject 

the shipment, at destination, and return it to the contractor at his expense. After giving notice of the deficiency and 

affording the contractor an opportunity and a reasonable time to correct, the Government may, at its option, relabel 

and/or remark in accordance with the specifications and charge all costs to the contractor. 

DISTRIBUTION: 

• Deliver f.o.b. destination to one (1) address in Laurel, MD. 

NOTE: On approximately 20 percent of orders, contractor will be required to deliver f.o.b. destination two (2) 

copies to one (1) address in Washington, DC.

Complete addresses and quantities will be furnished with each print order.

Inside delivery to the room number specified is required.
Print on Demand Publications Page 9 of 14

243-S (06/20)

Upon completion of each order, contractor must notify the ordering agency (on the same day the order mail/ships) 

via email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for 

Program 243-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking 

numbers, mailing/shipping methods, and title of product. Contractor must be able to provide copies of all 

mailing/shipping receipts upon agency request.

Within 10 workdays of completion of the contract, the digital deliverables (digital archive) are to be returned to: 

U.S. Government Publishing Office, Attn: Jerry Reed, 732 North Capitol Street, NW, Washington, DC 20401. 

(Telephone: 202-512-2010, Ext. 30847) 

Upon completion of each order, all furnished materials must be destroyed.

All expenses incidental to picking up (if applicable) must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

When required, furnished material must be picked up from: U.S. Government Publishing Office, Washington, DC 

20401.

No definite schedule for pickup of material/placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

Contractor must complete production and distribution within seven (7) workdays of receipt of notification of the 

availability of the print order and furnished material.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contract or must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile 

at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries.

REPORTS: At the end of each month, the contractor must generate and submit a monthly report to the GPO. The 

report shall contain: 

 Total number of orders placed each month

 Date orders were placed; the title(s) ordered on each print order

 Number of copies for each title ordered

 Number of pages for each title ordered

 How each ordered title was printed and bound

 Billing information for each title ordered

The contractor is to email the monthly report to the GPO, Attn: Shirley Forster, at sforster@gpo.gov.
Print on Demand Publications Page 10 of 14

243-S (06/20)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to 

the following units of production which are the estimated requirements to produce one (1) year’s production under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work 

which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 2,500

(b) 200

(1) (2)

II. (a) 3,360 3,520

(b) 92,260 4,160

(c) 368,700 608,560

(d) 108,080 98,700

(e) 1,360 880

(f) 2,910 3,330

(1) (2)

III. (a) 276,100 356,590

(b) 10,100 880

(c) 600 300

(d) 5,880 4,720

IV. (a) 20

(b) 20
Print on Demand Publications Page 11 of 14

243-S (06/20)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.”

A charge will be allowed for each text page, whether printed or blank. Unless otherwise specified, no more than 

three (3) blank pages may be permitted at the end of the text for saddle-stitched products.

The cost of all required paper must be charged under Item III. “PAPER.”

_______________

(Initials)
Print on Demand Publications Page 12 of 14

243-S (06/20)

I. PREPRESS:

(a) Scanning text matter.......................................................................................... per page......$___________

(b) Scanning halftones (digitization).............................................................per illustration......$___________

II. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary for the printing, binding, packing, and distribution of the products

listed in accordance with these specifications.

4-1/4 x 5-1/2” 7 x 10”

up to and up to and

including including

6 x 9” 8-1/2 x 11”

(1) (2)

(a) Saddle-Stitched: Printing text in black, 

including binding..............................................................per page......$___________ $___________

(b) Saddle-Stitched: Printing text in full color, 

including binding..............................................................per page......$___________ $___________

(c) Perfect-Bound: Printing text in black, 

including binding..............................................................per page......$___________ $___________

(d) Perfect-bound: Printing text in full color, 

including binding..............................................................per page......$___________ $___________

(e) Cover: Printing Covers 1 and 4 or Covers 2 and 3

in black, including binding................................................per side......$___________ $___________

(f) Cover: Printing Covers 1 and 4 or Covers 2 and 3

in full color, including binding..........................................per side......$___________ $___________

III. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:

Text - Each page-size leaf.

Covers - Two page-size leaves will be allowed for each complete cover. Prices offered must include the cost 

of paper for backstrip, when required.

_______________

(Initials)
Print on Demand Publications Page 13 of 14

243-S (06/20)

4-1/4 x 5-1/2” 7 x 10”

up to and up to and

including including

6 x 9” 8-1/2 x 11”

(1) (2)

(a) White Offset Book (50-lb.)................................................ per leaf......$___________ $___________

(b) White Litho (Gloss) Coated Book (70-lb.)........................ per leaf......$___________ $___________

(c) White Offset Cover (80-lb.) .............................................. per leaf......$___________ $___________

(d) White Litho (Gloss) Coated Cover (80-lb.)....................... per leaf......$___________ $___________

IV. ADDITIONAL OPERATIONS:

(a) Creation of book blocks in PDF per Amazon specifications...............................per file......$___________

(b) Printing ISBN barcode on Cover 4................................................................... per copy......$___________

_______________

(Initials)
Print on Demand Publications Page 14 of 14

243-S (06/20)

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________