2023-2024 Navy Voting Action Plan 

1

2023-2024

Navy Voting Action Plan 

September 2023 

 
2023-2024 Navy Voting Action Plan 

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Table of Contents 

References.....................................................................................................................................3

Purpose......................................................................................................................................... 4

Background ................................................................................................................................. 4

Objective....................................................................................................................................... 4

Responsibilities............................................................................................................................. 4

Action.............................................................................................................................................5

Reporting.......................................................................................................................................5

Training ........................................................................................................................................6

Performance Evaluations.............................................................................................................6

Essential Materials........................................................................................................................6

Marketing and Awareness ..........................................................................................................9

Glossary and Definitions............................................................................................................ 10 

Navy Voting Action Plan........................................................................................................14

Resources......................................................................................................................................17

Sample Designation Letter..........................................................................................................18

Voting Assistance Officer of the Quarter Template.................................................................19

Required Reporting Metrics.......................................................................................................22
2023-2024 Navy Voting Action Plan 

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References

(a) OPNAVINST 1742.1C, Navy Voting Assistance Program 

(b) DoD Instruction 1000.04 of 12 November 2019, Federal Voting Assistance Program 

(c) Public Law 111-84 (FY10 NDAA), Subsection H, Military and Overseas Voter 

Empowerment Act (MOVE Act) 

(d) Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) 42 USC 1973ff; PL 

99-410; PL 107-107; PL 107-253; PL 111-84 Subtitle H 

(e) Section 7(a)(2) of Public Law 103-31, ― National Voter Registration Act‖ (NVRA), 20 

May 1993 

(f) Section 1566 (f)(1), Title 10, United States Code 

 

 

 
2023-2024 Navy Voting Action Plan 

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1. Purpose. Per references (a) through (f), to issue the Navy Voting Action Plan. This action 

plan is meant to serve as an easy-to-use reference for Voting Assistance Officers (VAOs) and 

will be updated and revised as necessary. Enclosure (8) provides step-by-step instructions 

for new VAOs, as well as best practices to run an efficient program. 

Note: DoD Instruction 1000.04 is the authoritative governing document for the 

Federal Voting Assistance Program and service-specific voting assistance programs. 

OPNAVINST 1742.1C is currently under revision to reflect the 12 November 2019 

release of DoD Instruction 1000.04. When OPNAVINST 1742.1C and DoDI 1000.04 

conflict, DoDI 1000.04 takes precedence. 

2. Background. The Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) 

protects the right to vote for members of the Uniformed Services, Merchant Marines, their 

spouses and dependents and United States citizens overseas. As the Presidential Designee 

for oversight of the Federal Voting Assistance Program (FVAP), the Secretary of Defense 

has directed commanders at all levels to support the FVAP and encourage maximum 

participation by Department of the Navy (DON) personnel and their dependents in exercising 

their right to vote. Every Navy command of 25+ members will designate a VAO. The goal 

of the VAO is to contact 100 percent of assigned Active Duty Navy personnel, Civilians 

assigned overseas, and their voting-age dependents. VAOs are the primary resource for 

assisting voters. VAOs manage the command voting program and offer assistance with 

voter registration and requesting ballots. 

3. Objective. To ensure DON Sailors, Civilians and eligible family members are provided all 

necessary information to enable their participation in the election process to the maximum 

extent permitted by law. 

4. Responsibilities 

a. Navy Service Voting Action Officer (SVAO) will manage the Navy’s Voting 

Assistance Program in accordance with references (a) through (c). The SVAO will 

also provide direction, training and assistance at all levels of the Voting Assistance 

Program, and maintain program policy, including the Navy Voting Action Plan. 

b. VAOs will maintain a command-level Voting Assistance Program per references (a) 

and (b). Additionally, Echelon II, Navy Region, and senior-level command VAOs 

will oversee proper program execution by subordinate commands. 

c. Installation VAOs (IVAOs) will execute specific duties outlined in references (a) 

through (b), and manage the Installation Voter Assistance (IVA) Office. 

(1) Primary functions of IVAOs include acting as a designated voter registration 

agency to increase awareness throughout the installation, to be a central point 

of contact at the installation, to submit quarterly reporting metrics on the 

FVAP portal, and to keep office information updated with the SVAO. 
2023-2024 Navy Voting Action Plan 

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(2) IVA Offices must be “functionally separate,” meaning they are not used for 

any purpose other than voting assistance. IVA Offices should also be in a 

location that is easily accessible for customers. The IVA Office does not have 

to be an entire office, but can be a desk/functionally separate space that is only 

used for voting assistance within a larger space that has other 

roles/responsibilities (e.g., a small desk with voting forms within an 

administration office). 

(3) Per reference (b), all IVAOs are required to establish and maintain a voting 

specific email. The recommended format is to create a voting specific 

distribution list within the VAO’s command that includes both the VAO’s 

individual work email and vote@navy.mil. 

(4) Per reference (e), due to the IVA Office’s functionality as a Voter Registration 

Agency, IVAOs are required to maintain printed copies of the National Mail 

Voter Registration Form 

(https://www.eac.gov/assets/1/6/Federal_Voter_Registration_6-

2514_ENG.pdf) on hand to provide to non-absentee voters, if requested, 

d. Navy Recruiters will complete training as VAOs and offer voting assistance services 

to customers. Per reference (e), Navy Recruiters will offer the Voter Registration 

Information Form (DD 2645) to each customer so they may receive voting assistance, 

if desired, and maintain all complete DD 2645s on file for two years. Per reference 

(e), Navy Recruiters will provide the National Mail Voter Registration form to each 

customer that requests voting assistance services. Recruiters will maintain an account 

on and provide metrics via the FVAP portal. Forms and additional guidance for Navy 

Recruiters can be accessed at https://www.fvap.gov/vao/recruiter.

5. Action. Per references (a) and (b), the Navy SVAO, VAOs and IVAOs will execute the 

actions outlined in this plan. 

6. Reporting 

a. Submit all reports to the FVAP portal at 

https://www.fvap.gov/portal/vao/metricsreport.html. Quarterly reports will include the 

metrics outlined in Enclosure (6). 

Quarterly reports are due on the last day of each quarter – Jan-Mar (31 March); AprJun (30 Jun); Jul-Sep (30 Sep); Oct-Dec (31 Dec) – and will be announced via email. 

b. VAOs will maintain local records of the reported quarterly metrics, VAO designation 

letter, VAO training certificates, proof of completion for command-wide training, and 

proof of distribution of absentee voter registration forms. These records will support 

program inspections and data calls as needed. 
2023-2024 Navy Voting Action Plan 

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c. VAOs will complete command assessments following elections on even-numbered 

years, and forward to their Commander/Commanding Officer/Officer-in-Charge for 

review and acknowledgement. 

7. Training 

a. VAOs must complete the Voting Assistance Officer training on the FVAP website 

(https://www.fvap.gov/portal/training/get-started.html) prior to assuming duties and 

retain a record of completion on file. 

b. VAOs must complete in-person or online training workshops which are available 

every even election year. VAOs are encouraged to attend FVAP hosted training 

workshops in person and the 2020 workshop schedule is posted on the FVAP portal 

dashboard. In the event local area workshops are not available, online training is 

available on the FVAP website. 

c. IVAOs must complete IVAO-specific training, available on the FVAP website, before 

assuming duties and retain a record of completion on file. 

d. Navy Recruiters must complete Recruiter-specific training, available on the FVAP 

website, and retain a record of completion on file. 

e. VAOs will conduct annual all hands training which covers the absentee voting process 

and related resources. Training methodology can be determined by the command. 

Training materials are available on the FVAP website at 

https://www.fvap.gov/vao/training/voter-training. VAOs must maintain a record of 

completed annual command training. 

f. Recruit Training Command will ensure all recruits receive absentee voting training per 

reference (a). 

8. Performance Evaluations. In accordance with U.S. Code (reference (f)), “Performance 

evaluation reports pertaining to a member who has been assigned to serve as a voting 

assistance officer will comment on the performance of the member as a voting assistance 

officer.” All VAOs will ensure their reporting seniors are aware of this requirement. 

Including “VAO” in the collateral duties block on performance reports satisfies this 

requirement and while comments on performance as VAO are permitted, they are not 

required. 

9. Essential Materials 

a. All VAOs and IVAOs will maintain on file and be familiar with the Voting 

Assistance 

Guide (VAG), Federal Post Card Application (AKA: FPCA, SF-76) and the Federal 

Write-in Absentee Ballot (AKA: FWAB, SF-186). The FPCA and FWAB were both 

revised in 2019. Though older editions, dated 2015 or newer, may still be used, form 

revisions prior to 2013 cannot be accepted. The 2022-2023 VAG is based on 2019 
2023-2024 Navy Voting Action Plan 

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forms and while the 2020 instructions can be used to complete the older forms, some 

data fields may not match. 

b. 2022-2023 Voting Assistance Guide (VAG) — this is the basic reference 

document of the Federal Voting Assistance Program. Hard copies have been 

mailed to each IVAO in limited quantities. VAOs that require hard copies should 

contact their IVAO. IVAO contact information can be found on the FVAP 

website at http://www.fvap.gov/info/contact/iva-offices. The VAG is updated 

continually throughout the year – it is a living, breathing document. Therefore, 

VAOs are recommended to use the always-current online version at 

http://www.fvap.gov/vao/vag. The VAG includes the following information: 

(1) Explanation of current procedures for absentee registration and voting in each 

state, the District of Columbia, the Commonwealth of Puerto Rico, and the 

territories of American Samoa, Guam, and the Virgin Islands. 

(2) Absentee registration and voting deadlines established by states, territories, 

and other jurisdictions, along with dates of primary and general elections. 

(3) Addresses and contact information for local election officials in each state, 

territory and other jurisdictions. 

c. Federal Post Card Application (FPCA, SF-76) — because hard copies are very 

expensive, they should only be used when necessity dictates (i.e., ground or ship 

units without computer access). The most efficient method to complete the 

FPCA is by directing voters to utilize the online wizard at www.fvap.gov. The 

online wizard asks voters a series of questions to complete the form. Upon 

completion, forms can be printed along with postage-paid, addressed envelopes. 

Electronic versions of the FPCA are available online at 

http://www.fvap.gov/eo/overview/materials/forms. The electronic version can be 

completed in the same method as the hard copies. The following pertains to the 

FPCA: 

(1) The FPCA, a postage-paid form, is authorized by law for use by persons 

covered by the Uniform and Overseas Citizens Absentee Voting Act. The 

FPCA informs local election officials of a voter’s mailing address and 

registers them to vote absentee for the calendar year. It should be 

completed annually. 

(2) The FPCA was revised in 2019 to include more information and to make 

the form easier to use. Editions of the 2015 and newer revised form may 

also be used. 

 

(3) Because differences exist in how the FPCA is processed by various states 

and other jurisdictions, the VAG should always be reviewed to determine 

how the form should be completed. 
2023-2024 Navy Voting Action Plan 

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 Note: This step is not required if using the online FVAP wizard. 

(4) The FPCA must be distributed every year by 15 January and every even 

year by 15 July. 

d. Federal Write-In Absentee Ballot (FWAB, SF-186) — because hard copies are 

very expensive, they should only be used when necessity dictates (i.e., ground or 

ship units without computer access). The most efficient method to complete the 

FWAB is by directing voters to utilize the online wizard at www.fvap.gov. The 

online wizard asks voters a series of questions to complete the form. Upon 

completion, forms can be printed along with postage-paid, addressed envelopes. 

Electronic versions of the FWAB are available online at 

http://www.fvap.gov/eo/overview/materials/forms. The electronic version can be 

completed in the same method as the hard copies. The following pertains to the 

FWAB. 

(1) The FWAB serves as an ‘emergency ballot’. If a voter has registered 

absentee by completing the FPCA and has not received his/her ballot by 

mail within 30 days of election, the voter should complete the FWAB. If 

the regular ballot is received after the FWAB is mailed, the ballot should 

also be voted and returned. 

(2) The FWAB may be submitted by uniformed services personnel and their 

family members when absent from their voting residence and located either 

inside or outside of the U.S., and by other U.S. citizens when located 

outside the United States. The United States is defined as the 50 states, the 

District of Columbia, Puerto Rico, Guam, the Virgin Islands, and American 

Samoa. 

(3) The FWAB must be received by the local election official no later than the 

deadline for receipt of regular absentee ballots under state law. 

(4) See the VAG for specific details on FWAB use and completion. 

e. FVAP marketing materials include posters, pocket reference cards, brochures, 

fact-sheets; limited quantities have been shipped to IVA Offices. Contact your 

IVAO to inquire about obtaining an allotment. Additionally, high-resolution, 

printable versions of all materials are posted on the FVAP website at 

http://www.fvap.gov/vao. Digital copies can also be used as desktop 

backgrounds, screen savers, Facebook banners, etc., Hard copy materials can be 

ordered from Navy Logistics Library (https://nll.navsup.navy.mil/default.cfm)

with the following stock numbers: 

(1) Voting Brochure: Send Your Vote Home (0500LP1158857)
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(2) Voting Brochure: Your Job is Hard (0500LP1159979)

(3) Voting Poster: 16x22 inches (0506LP1141921)

(4) Voting Poster: Make it Count (0500LP1158827)

(5) Voting Poster: Send Your Vote Home (0500LP1158861)

(6) Voting Poster: Your Job is Hard (0500LP1159981)

(7) Federal Write-In Absentee Ballot (0506LP1752400)

(8) Federal Post Card Application (0506LP1118885)

(9) Voting Wallet Card: Your Job is Hard (0500LP1159980)

10. Marketing and Awareness 

a. One of the primary responsibilities of every IVAO and VAO is to increase awareness, 

ensuring Sailors and their family members, as well as DoD Contractors and Civilians 

overseas, are aware of the resources available to them in exercising their right to vote. 

Your goal is to help members of your command understand if they are eligible to vote 

absentee, how the process works, ways to register to vote, and how to update your 

command about key voting related events and dates. 

b. All VAOs are encouraged to increase awareness through the use of POD notes, 

posters, banners, informational booths in high-traffic areas, command ombudsman, 

advertising at local MWR facilities, etc. VAOs and IVAOs are also encouraged to 

coordinate with their Public Affairs Officers to include Navy Voting Facebook and 

Twitter posts on their installation/unit Facebook pages. There are an unlimited 

number of ideas; creativity and motivation are essential. 

c. Navy Voting Smartphone App — each Navy installation hosts an MWR smartphone 

app that is available in standard app stores. Local IVAO information is listed on these 

apps, including a link to FVAP resources such as the VAG, an online wizard, 

predeployment/separation checklists, and downloadable PDF versions of forms. 

d. Specific milestones for awareness/weekly campains are outlined in Enclosure (2). 

This is a living document which will be updated by the SVAO, as the situation warrants, 

throughout the year. A revision number and summary of changes will be included in each 

update. For any questions related to the Navy Voting Assistance Program, email 

vote@navy.mil. 

 
2023-2024 Navy Voting Action Plan 

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ABBREVIATIONS AND ACRONYMS 

ASD (M&RA) Assistant Secretary of Defense for Manpower and Reserve Affairs 

DASD (RI) 

DoDD 

DPFSC 

Deputy Assistant Secretary of Defense for Reserve Integration 

DoD Directive 

Defense Personnel and Family Support Center 

E.O. Executive Order 

FPCA 

FVAP 

FWAB 

Federal Post Card Application 

Federal Voting Assistance Program 

Federal Write-In Absentee Ballot 

IVAO 

IVA 

Installation Voting Assistance Officer 

Installation Voter Assistance 

NVRF National Voter Registration Form 

SF 

SVAO

Standard Form 

Service Voting Action Officer 

UOCAVA 

U.S.C. 

USD (P&R) 

Uniformed and Overseas Citizens Absentee Voting Act 

United States Code 

Undersecretary of Defense for Personnel and Readiness 

VAO Voting Assistance Officer 

 

DEFINITIONS: Unless otherwise noted, these terms and their definitions are for the purpose of 

this issuance. (i.e. DODI 1000.04). 

Absentee Voting Week. A special day or days designated at each installation of the uniformed 

services to inform members of the uniformed services and their voting-age dependents of ballot 

return deadlines preceding general elections for federal offices. 

Access. For the purposes of accessing an IVA Office, refers to the ability of unit personnel to 

visit an IVA Office without being required to exit a security perimeter and enter another security 

perimeter to access an IVA Office, whether or not considered the same installation. 

 

Armed Forces Voters Week. A special day or days designated at each installation of the 

uniformed services to inform members of the uniformed services and their voting-age 

dependents of absentee registration and voting procedures and ballot request deadlines preceding 

general elections for federal offices. 
2023-2024 Navy Voting Action Plan 

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Eligible Voter. Any of the following: 

Absent member of a uniformed service voter. 

A member of the uniformed services on Active Duty who, by reason of such Active 

DSty, is absent from the place of residence where the member is otherwise qualified to vote. 

A member of the Merchant Marines who, by reason of service in the Merchant Marines, 

is absent from the place of residence where the member is otherwise qualified to vote. 

Eligible family member. 

A spouse or dependent of an absent member of a uniformed service voter who, by reason 

of the Active Duty or service of the member, is absent from the place of residence where the 

eligible family member is otherwise qualified to vote. 

Overseas Voter. An absent member of a uniformed service voter who, by reason of active duty 

or service, is absent from the United States on the date of the election involved; 

A person who resides outside of the United States and is qualified to vote in the last 

place in which the person was domiciled before leaving the United States; or 

A person who resides outside of the United States and (but for such residence) would be 

qualified to vote in the last place in which the person was domiciled before leaving the United 

States. 

Federal Office. The offices of the President or Vice President; Presidential Elector; or of a 

Senator or Representative in, or Delegate or Resident Commissioner to, Congress. 

Federal Post Card Application. A form for Service members, their eligible family members, 

and overseas citizens to both register to vote and request absentee ballots. 

Federal Voting Assistance Program. The DoD program responsible for executing the 

Secretary of Defense’s functions as Presidential designee in accordance with UOCAVA, subject 

to the authority, direction and control of the USD (P&R). 

Federal Write-in Absentee Ballot. A backup ballot for voters who do not receive their 

requested state absentee ballot in time to vote and return it. 

Geographically separated units. Mission elements that are dispersed from a regular-type 

military installation and do not normally have the same level of support associated with a 

hostbase configuration. Geographically separated units typically rely on additional 
2023-2024 Navy Voting Action Plan 

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administrative and operational support from a designated main installation and command 

component. 

Installation Voting Assistance Office. The office designated by the installation commander to 

provide voter assistance to members of a uniformed service, voting-age military dependents, 

government employees, contractors, and other civilian U.S. citizens with access to the 

installation. IVA Offices also serve as voter registration agencies under Chapter 205 of Title 52, 

U.S.C. 

Installation Voting Assistance Officer. A civilian, or a member of a uniformed service 

responsible for voting assistance coordination at the installation level. 

Metrics. A systematic means of measuring essential management information for reporting, 

control, and process improvement. 

Online Portals of Information. A customized website designated by FVAP that immerses 

information from a wide array of sources in a consistent and uniformed manner. 

Presidential Designee. Designated head of an executive department to have primary 

responsibility for federal functions under UOCAVA. E.O. 12642 designates the Secretary of 

Defense as the Presidential designee for the federal functions under UOCAVA. 

Recruitment Offices of the Armed Forces. Any Armed Forces offices open to the public and 

engaged in the recruitment of persons for appointment or enlistment in an Active Component of 

the Armed Forces. This does not include Army National Guard and Air National Guard 

recruiting offices. 

State. Defined in Chapter 203 of Title 52, U.S.C. 

State Election. Any non-federal election held solely, or in part, for selecting, nominating, or 

electing any candidate for any state office, such as Governor, Lieutenant Governor, state 

Attorney General, or state legislator, or on issues of statewide interest. 

Service Voting Action Officer. Individual designated for his or her respective component 

responsible for the implementation of Voting Assistance operations. 

 

Uniformed services. The Army, Navy, Air Force, Marine Corps, Coast Guard, commissioned 

corps of Public Health Service, and the commissioned corps of the National Oceanic and 

Atmospheric Administration as defined in Section 20310(7) of Title 52, U.S.C. 

Unit. Defined by the DoD Dictionary of Military and Associated Terms. 
2023-2024 Navy Voting Action Plan 

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Voting Assistance Officer. A member of a uniformed service or civilian appointed to support 

unit level voting assistance activities and support the broader execution of voting assistance 

responsibilities at an installation level. 

Voter Registration Agency. An office designated under Chapter 205 of Title 52, U.S.C., to 

perform voter registration activities. A recruitment office of the Armed Services and IVA offices 

are designated as voter registration agencies under Chapter 205 of Title 52, U.S.C.
2023-2024 Navy Voting Action Plan 

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Plan of Action & Milestones

 

2023 

 Sep 30 3rd QTR Metrics Due

VAO of the Quarter 

Deadline for VAOs and Installation Voter Assistance 

Office staff to submit metrics in the FVAP portal. 

Deadline for SVAOs to submit nominations for the 3rd

Quarter 2023 VAO of the Quarter 

 Dec 31 4th QTR Metrics Due

VAO of the Quarter 

Deadline for VAOs and Installation Voter Assistance 

Office staff to submit metrics in the FVAP portal. 

Deadline for SVAOs to submit nominations for the 4th 

Quarter 2023 VAO of the Quarter 

2024 

Jan 10 VAO In-Person Workshop

 DoD Instruction 1000.04, Enclosure 4.2.t., requires all 

 VAOs to complete either an FVAP or Service provided 

 workshop. FVAP 2024 in-person workshops kickoff at 

 TBD. Find your workshop at 

 http://www.fvap.gov/vao/training.

 Jan 15 Distribute FPCAs to UOCAVA 

voters 

 Deadline for VAOs to distribute FPCAs (electronically 

 or in hand) to all UOCAVA voters and encourage them 

 to complete and submit to their local election official 

 to apply to register and request an absentee ballot for 

 all elections in 2024.

 Mar 31 1st QTR Metrics Due

VAO of the Quarter 

Deadline for VAOs and Installation Voter Assistance 

Office staff to submit metrics in the FVAP portal. 

Deadline for SVAOs to submit nominations for the 1st

Quarter 2024 VAO of the Quarter 

 Jun 28 Armed Forces voters Week 

&Overseas Citizens Voters Week

VAOs should plan and participate in Voting Emphasis 

Week (June 28- July 2023) activities to encourage 

eligible citizens to apply to register to vote and 

request an absentee ballot.
2023-2024 Navy Voting Action Plan 

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Jul 15 Distribute FPCAs to UOCAVA

voters

Deadline for VAOs to distribute FPCAs 

(electronically or in hand) to all UOCAVA voters and 

encourage them to complete and submit to their 

local election official to apply to register and 

request an absentee ballot for all elections in 2024. 

Aug 1-8 Military Spouse Voters Week 

VAOs should encourage all absentee military spouse 

voters to register to vote and submit and FPCA. 

Absentee Voting Week runs from August 1-8, 2024. 

Share the FWAB video clip with voters.

Sep 21 Ballot Mailing Deadline 

Deadline for States to send absentee ballots to 

UOCAVA voters. Voters should begin checking their 

mail boxes and email for their ballot. Vote and return 

your ballot upon receiving it. 

Sep 30

3rd QTR Metrics Due

VAO of the Quarter 

Deadline for VAOs and Installation Voter Assistance 

Office staff to submit metrics in the FVAP portal. 

Deadline for SVAOs to submit nominations for the 

3rd Quarter 2024 VAO of the Quarter 

Oct 1 Absentee Voting Week 

VAOs should encourage all absentee voters to 

complete and return their absentee ballot. Absentee 

Voting Week runs from October 1-8, 2024. Share the 

FWAB video clip with voters. 

Oct 20 Absentee Voting Week 

Voters in overseas military installations with access 

to the military postal system should send voted 

ballots in now so they arrive in time to be counted. –

Use the 11-DOD Label to expedite the mail.

Mar 7 FVAP Email Blast 

FVAP will send an email to all Uniformed Service 

members with active email addresses from March 46. 

This email will remind them of the upcoming primary 

elections and emphasize the need to fill out an FPCA

now, and will promote direct-to-voter training video. 

Nov 5 Election Day

VAOs should remind local voters to go to their 

polling place and vote. IVA Offices should 

ensure coverage to answer last minute 

questions and assist voters returning their 

ballots by fax or email (for States that allow 

these methods of ballot transmission). 
2023-2024 Navy Voting Action Plan 

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 Dec 31 4th QTR Metrics Due

VAO of the Quarter 

Deadline for VAOs and Installation Voter Assistance 

Office staff to submit metrics in the FVAP portal. 

Deadline for SVAOs to submit nominations for the 4th

Quarter 2024 VAO of the Quarter 
2023-2024 Navy Voting Action Plan 

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Resources

• Federal Voting Assistance Program Website: http://www.fvap.gov

o Primary resource for VAOs and Voters. VAOs use ‘Voting Assistance Officer’ tab on 

main page. Will link to training, requirements, posters, calendars, contact information, 

and other pertinent requirements. 

o Voters use home page wizard to complete FPCA/FWAB; easiest method to register to 

vote. 

• FVAP VAO Portal: https://www.fvap.gov/portal/login/welcome.html o Used to log 

metrics and update contact information. 

o Link can be found on bottom right corner of main page labeled “Admin Portal.” 

• Navy Logistics Library: https://nll.navsup.navy.mil/default.cfm

o Resource for ordering older FPCA/FWAB forms and Voting Toolkit CD. User 

registration and login account required. Command Supply Department should have 

access. 

• GSA Advantage: https://www.gsaadvantage.gov o Resource for ordering new 

FPCA/FWAB forms through GSA. 

• Navy Voting Social Media: Search under ‘Navy Voting’ or 

www.facebook.com/navyvoting and www.twitter.com/navyvoting o Contains 

updates, poster templates and other news. 

• FVAP News Alerts: http://www.fvap.gov/vao/alerts o Register for FVAP email 

updates about important voting related information. 

• Installation Voting Assistance Officer Contact Information o

http://www.fvap.gov/info/contact/iva-offices

• Navy Voting Action Officer: Ms. Ciara Johnson, Commander, Navy Installations 

Command. 

o Phone: (202) 433-3892, DSN 288-3892 Email: ciara.j.johnson2.civ@us.navy.mil or 

vote@navy.mil
2023-2024 Navy Voting Action Plan 

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DEPARTMENT OF THE NAVY 

YOUR COMMAND NAME HERE 

YOUR COMMAND ADDRESS HERE 

 

 1742 

 Ser 00/ 

 DD Mmm YYYY 

From: Activity Title 

To: LCDR John A. Doe, USN 

Subj: DESIGNATION AS VOTING ASSISTANCE OFFICER 

Ref: (a) DoD Instruction 1000.04 of 12 November 2019 

(b) OPNAVINST 1742.1C 

1. Per references (a) and (b), you are hereby designated as Voting Assistant Officer [Assistant 

Voting Assistant Officer] for [Command] and will administer and oversee the voting program and 

report all progress as required. 

2. You are directed to become thoroughly familiar and comply with the provisions set forth in 

references (a) and (b) in the performance of your duties. 

I. M. COMMANDER 

Copy to: 
2023-2024 Navy Voting Action Plan 

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Voting Assistance Officer (VAO) of the Quarter 

Recognizes FVAP VAOs that provide services “above and beyond the call of duty.” FVAP wishes to 

recognize those for exceptional service to the program and its customers for a job well done. The “VAO of 

the Quarter” program is designed to reward VAOs for their exceptional service or achievement and to 

encourage consistent, professional service. 

Who is Eligible? 

The VAO of the Quarter Program is a quarterly reward system for FVAP staff. Nominations should be 

submitted using the form attached. Nominations must be submitted prior to the designated deadline as 

stipulated for each quarter. The final selection of the VAO of the Quarter will be made by the FVAP 

Director. 

The VAO of the Quarter will receive a certificate of recognition for excellent service, and will be eligible 

for “Voting Assistance Officer of the Year.” 

A VAO of the Quarter should strive to achieve and advance the goals and ideas as outlined below. 

Qualities 

A VAO of the Quarter should model many of the following qualities: 

• Supports the Federal Voting Assistance Program Mission Statement and committed to quality 

service with PRIDE and PACE. 

• Committed to quality customer service and exemplifies and supports the FVAP Values Statement; 

exceeds expectations. 

• Demonstrates initiative to continuously promote new ideas, procedures and processes that result in a 

positive experience for voters and the FVAP. 

• Displays a high level of commitment to FVAP’s vision, and mission standards. 

Show your appreciation and acknowledge an outstanding VAO by nominating him/her for the VAO 

of the Quarter Award.
2023-2024 Navy Voting Action Plan 

20

VAO of the Quarter Nomination Form

Nominee

Organization

Please identify specific examples of how the nominee achieved at least one of the criteria listed below. 

Use the summary area to highlight achievements not covered on the form. Use additional sheets if 

necessary.

1. How has he/she demonstrated exceptional dedication and initiative to FVAP?

2. How well does the nominee foster collaboration, communication, and cooperation among peers, 

management, and local election officials?

3. What has been the “scope of the impact” on the organization and the FVAP Program as a direct 

reflection of the nominee?

4. How does/has nominee perform at levels above and beyond normal VAOs requirements?

5. Summary (Additional Comments)

Name of Nominator (s):

Nominator’s Phone Number:
2023-2024 Navy Voting Action Plan 

21

Work Relationship to Nominated VAO:

Today’s Date:

 

Directions and Deadlines (VAO of the 

Quarter)

Deadlines

1st Quarter January through March; deadline is 31 March

2nd Quarter April through June; deadline is 30 June

3rd Quarter July through September; deadline is 30 September

4th Quarter October through December; deadline is 31 December

How to Submit Your Forms

1. Completely fill out all sections of the form.

2. Turn in completed form to the Service Voting Assistance Officer. 3.

Thank you for your participation!

If you have any inquires you can contact FVAP directly.

Monday–Friday, 0730 to 1600 (EST)

Phone: 1-800-438-VOTE (8683)

DSN: 425-1584

Email: vote@fvap.gov
2023-2024 Navy Voting Action Plan 

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Required Reporting Metrics

Measures of Effects & Performance

Installation Voting Assistance Office 

Metrics Justification

Number of Personnel Assisted: 

 Categorize into the following: 

• Military 

• Spouses/Dependents 

• Other Civilians 

To provide an accurate representation of the 

utilization of this resource for voting assistance. 

Of the total number of personnel assisted, how 

many did you directly assist with completing the 

following forms: 

• Federal Post Card Application (FPCA) 

• Federal Write-In Absentee Ballot 

(FWAB) 

• National Voter Registration Form 

(NVRF) 

To provide an accurate representation on the level 

and type of assistance provided to qualified voters 

through each IVA Office. “Directly assisting” 

refers to the assistance that instructs on the 

completion on one of the forms listed and/or 

responding to questions related to the completion of 

the form. 

Of the total number of personnel assisted, how 

many did you provide general information: 

To provide a distinguishing characteristic for the 

levels of assistance that is provided and provide 

context for the type of assistance sought through 

this resource 

Total Number of FPCAs distributed: To measure the extent of utilization for the use of 

the FPCA and potential penetration of the FPCA at 

an installation. 

Of the total number of FPCAs distributed, 

describe the method of distribution: 

• Hard copy forms 

• Electronic (e.g. email, online) 

• Referred voter to FVAP.gov 

To provide clarifying characteristics for the 

preferred method of distributing the FPCA. 

Total number of FWABs distributed To measure the extent of utilization for the use of 

the FWAB and potential penetration of the FWAB 

at an installation. 

Of the total number of FWABs distributed, 

describe the method of distribution: 

• Hard copy forms 

• Electronic (e.g. email, online) 

• Referred voter to FVAP.gov 

To provide clarifying characteristics for the 

preferred method of distributing the FWAB. 

 
2023-2024 Navy Voting Action Plan 

 23 

 

 

Metrics Justification

Total number of NVRFs distributed: To measure the extent of utilization for the use of 

the NVRF and potential penetration of the NVRF at 

an installation. 

Of the total number of NVRFs distributed, 

describe the method of distribution: 

• Hard copy forms 

• Electronic (e.g., email, online) 

• Referred voter to FVAP.gov 

To provide clarifying characteristics for the 

preferred method of distributing the NVRF. 

Total Number of NVRFs mailed on behalf of the 

voter 

To measure the extent and volume of NVRFs 

transmitted from an IVA Office. 

 

Reporting Requirements and usage of the FVAP Portal located at FVAP.gov:

1. Date of appointment 2. Date of method of most recent training 3. Continuity 

Book created and available for inspection 

Voting Assistance Officers

Metrics Justification

Number of personnel assisted: 

 Categorize into the following: 

• Military 

• Spouses/Dependents 

• Other Civilians 

To provide an accurate representation of the 

utilization of this resource for voting assistance. 

Total number of personnel assisted, how many 

did you directly assist with completing the 

following forms: 

• Federal Post Card Application (FPCA) 

• Federal Write-In Absentee Ballot 

(FWAB) 

To provide an accurate representation on the level 

and type of assistance provided to qualified voters 

through each Installation Voter Assistance Office. 

“Directly assisting” refers to the assistance that 

instructs on the completion on one of the forms 

listed and/or responding to questions related to the 

completion of the form. 

Total number of personnel assisted, how many 

did you provide general information: 

To provide a distinguishing characteristic for the 

levels of assistance that is provided and provide 

context for the type of assistance sought through 

this resource. 

Total Number of FPCAs distributed: To measure the extent of utilization for the use of 

the FPCA and potential penetration of the FPCA at 

an installation. 

 
2023-2024 Navy Voting Action Plan 

 23 

Metrics Justification 

Of the total number of FPCAs distributed, 

describe the method of distribution: 

• Hard copy forms 

• Electronic (e.g. email, online) 

• Referred voter to FVAP.gov 

To provide clarifying characteristics for the 

preferred method of distributing the FPCA. 

Total number of FWABs distributed To measure the extent of utilization for the use of 

the FWAB and potential penetration of the FWAB 

at an installation. 

Of the total number of FWABs distributed, 

describe the method of distribution: 

• Hard copy forms 

• Electronic (e.g. email, online) 

• Referred voter to FVAP.gov 

To provide clarifying characteristics for the 

preferred method of distributing the FWAB. 

 

Reporting Requirements and usage of the FVAP Portal located at FVAP.gov:

1. Date of appointment 2. Date of method of most recent training 3. Continuity 

Book created and available for inspection 

Recruiting Offices

Metrics Justification

Number of personnel assisted for Recruiting 

services (total number of persons entering the 

Recruiting Office) 

To provide an accurate representation of the 

utilization of this resource for voting assistance. 

Number of DD Form 2645 (Yes/No) completed 

(must be citizen and 18 years old by date of 

election to complete form) 

To provide an accurate representation of the 

utilization of this resource for voting assistance. 

Number of Voter Registration Applications 

submitted by Recruiting Offices, by state 

To provide an accurate representation of the 

utilization of this resource for voting assistance. 

Number of Voter Registration Applications 

taken by citizens, but not submitted by 

Recruiting Offices 

To provide an accurate representation of the

utilization of this resource for voting assistance. 

Total mailing costs to submit Voter Registration 

Application to states 

To provide representation of the cost of this 

resource for voting assistance.