Page 1 of 1

Program 2513-S Contract Period: June 1, 2023 and ending May 31, 2024, plus up to 2 option years

TITLE: Suicide Prevention Binders - Single Award 

I COMPLETE PRODUCT: Proof and Author's Alterations

(A) DBT Workbook: 3-ring binder, front cover insert plus 410 pages 104 $19.86 $2,065.44 $95.00 $9,880.00 $64.20 $6,676.80 $26.25 $2,730.00 $16.00 $1,664.00 $0.00 $0.00 $38.96 $4,051.84 $18.63 $1,937.52 $39.10 $4,066.40 $20.19 $2,099.76

(B) CBT Veteran Workbook: 3-ring binder, front cover insert plus 184 pages (w/letter) 1524 $10.73 $16,352.52 $88.00 $134,112.00 $40.76 $62,118.24 $15.34 $23,378.16 $11.00 $16,764.00 $0.00 $0.00 $25.66 $39,105.84 $11.10 $16,916.40 $26.46 $40,325.04 $12.04 $18,348.96

(C) CBT Clinical Manual: 3-ring binder, front cover insert plus 216 pages (with letter) 36 $12.50 $450.00 $90.00 $3,240.00 $45.24 $1,628.64 $16.94 $609.84 $15.00 $540.00 $0.00 $0.00 $25.09 $903.24 $11.94 $429.84 $27.74 $998.64 $14.10 $507.60

(D) PST Veteran handout: 3-ring binder, front cover insert plus 59 pages 1004 $6.01 $6,034.04 $88.00 $88,352.00 $23.26 $23,353.04 $10.18 $10,220.72 $9.00 $9,036.00 $0.00 $0.00 $24.99 $25,089.96 $7.80 $7,831.20 $22.05 $22,138.20 $8.25 $8,283.00

(E) PST Cinical Manual: 3-ring binder, front cover insert plus 156 pages 36 $9.67 $348.12 $88.00 $3,168.00 $36.84 $1,326.24 $15.02 $540.72 $14.00 $504.00 $0.00 $0.00 $26.28 $946.08 $10.36 $372.96 $25.34 $912.24 $12.26 $441.36

Il PROOFS AND AUTHOR'S ALTERATIONS:

(A) PDF proofs...................................per each binder set 5 $2.50 $12.50 $50.00 $250.00 $100.00 $500.00 $16.45 $82.25 $10.00 $50.00 $0.00 $0.00 $25.00 $125.00 $8.50 $42.50 $15.00 $75.00 $9.36 $46.80

(B) Priors 5 $24.75 $123.75 $25.00 $125.00 $100.00 $500.00 $18.75 $93.75 $40.00 $200.00 $0.00 $0.00 $25.00 $125.00 $150.00 $750.00 $35.00 $175.00 $58.38 $291.90

(C) System timework/typesetting (AA's) per hour 5 $40.00 $200.00 $25.00 $125.00 $68.00 $340.00 $20.00 $100.00 $75.00 $375.00 $0.00 $0.00 $25.00 $125.00 $75.00 $375.00 $35.00 $175.00 $52.50 $262.50

(D) Additional pages in black ink (if changes occur) per 100 sheets (leaves) 8 $5.79 $46.32 $0.10 $0.80 $18.00 $144.00 $5.00 $40.00 $5.00 $40.00 $0.00 $0.00 $0.25 $2.00 $5.00 $40.00 $15.00 $120.00 $5.20 $41.60

TOTAL OFFER : $25,632.69 $239,252.80 $96,586.96 $37,795.44 $29,173.00 $0.00 $70,473.96 $28,695.42 $68,985.52 $30,323.48 

DISCOUNT : 0% $0.00 10% $23,925.28 0.50% $482.93 3% $1,133.86 0.25% $72.93 1% $0.00 1% $704.74 0.50% $143.48 1.5% $1,034.78 2% $606.47 

NET OFFER : $25,632.69 10days $215,327.52 15 days $96,104.03 $36,661.58 $29,100.07 $0.00 10 days $69,769.22 7 days $28,551.94 20 days $67,950.74 $29,717.01 

No bid

Proofread by:MS

McDonald & Eudy Printers 

Inc. Temple Hills, MD 

(No Bid)

Award

ITEM

Burk - Dedicated Business 

Services, Omaha, Nebraska

COST

DESCRIPTION

COST

BASIS OF 

AWARD

UNIT PRICE

Previous Awarded GPO 

ESTIMSTE

UNIT PRICE

SPOT Printing & Office 

Supplies, 

Oakbrook Terrace, IL

Prepared by: KD

Canaan Media LLC, 

Piscataway, NJ

F & S Service Company, LLC 

Eddyville, KY

K.M. Media, 

Clifton, NJ

COST UNIT PRICE UNIT PRICE COST COST

ARC Document 

Solutions, San 

Francisco, CA

Incept. LLC/DBA Print 

Package Postal, 

Conroe, TX

UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST

Peete Corp Hodlings Inc/DBA 

The USP Store # 7038, 

Lawrenceville, GA

UNIT PRICE COST UNIT PRICE
Program 2513-S Page 1 of 17 

Specifications by ms 

Reviewed by cs 

 

U.S. GOVERNMENT PUBLISHING OFFICE

Northcentral Region 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

VA Binder Sets

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Veterans Affairs

Single Award

BID OPENING: Bids shall be opened at 2 p.m. prevailing Chicago, IL time on

May 26, 2023. 

BID SUBMISSION: Bidders MUST submit email bids to bidschicago@gpo.gov for this solicitation. See also 

“ADDITIONAL EMAILED BID SUBMISSION PROVISIONS” below.

No other method of bid submission will be accepted at this time. 

The program number “2513-S” and bid opening date “May 26, 2023” must be specified in the subject line of the 

emailed bid submission. Bids received after “2:00 p.m. Central” on the bid opening date specified above will not 

be considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following: 

1. Illegibility of bid. 

2. Emails over 10 MB may not be received by GPO due to size limitations for receiving emails. 

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. Government 

personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time 

(specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official 

time stamp for bid receipt at the specified location

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. 

When responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” 

including initialing/signing where indicated. Valid electronic signatures will be accepted in accordance with the 

Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable of the person authorized by the 

company to sign bids.

NOTE: Bidder must use the exact bid pages in “SECTION 4. – SCHEDULE OF PRICES,” and MUST NOT

substitute their own bid formatting in their submitted bid. Substitution may result in a determination of the bid as 

non-responsive.
Program 2513-S Page 2 of 17

 

CONTRACT TERM: The term of this contract is for the period beginning June 1, 2023 and ending May 31, 

2024, plus up to 2 optional 12-month extension period that may be added in accordance with the “Option to Extend 

the Contract Term” clause in this contract.

NOTE: This is a new GPO Term Contract Program.

INFORMATION: For questions about these specifications contact Mike Szopo at 312-353-3916 x4 or

mszopo@gpo.gov. Questions about these specifications should be forwarded at least 1 workday before the 

Bid Deadline, in order to be addressed prior to bid submission.

Email requests for new award information (available approximately 2 weeks after bid opening) to GPO Northcentral

Front Desk at kdodson@gpo.gov. 
Program 2513-S Page 3 of 17

 

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised September 2019). 

Contract Terms, Forms and Standards information for contractors can be found on the GPO website at 

http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors. The Contract Terms publication noted 

above can be downloaded at http://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap.pdf. 

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is the printing and 

addressing. The predominant production function may NOT be sub-contracted.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels:

(a) Printing Attributes – Level III. 

(b) Finishing Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Electronic Files / Approved priors 

P-l0. Process Color Match: Electronic media/Approved priors 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. As part of the financial determination, the contractor in line for award may be required to 

provide one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.
Program 2513-S Page 4 of 17

 

POST-AWARD REQUIREMENTS:

After award, the contractor may be required to have a post-award phone conference call with Government personnel 

from the VA and/or GPO, and additionally will be required to produce various PDF proofs for approval prior to 

beginning production of the first GPO Form 2511 Print Order.

Actual print production begins upon completion of these certifications.

Required post-award implementation and certification of VA security requirements (shown below) must be 

completed within 10 workdays after Date of Award, or completed by another documented VA-approved date. 

• All applicable contractor employees must successfully complete VA Cyber Security Awareness training and 

annual refresher training as required.

• Contractor shall provide to the VA points of contact and the GPO contract administrator a copy of the training 

certificates produced at the completion of each training session, for each applicable employee within ten (10) 

workdays of notification of contract award and annually thereafter, as required.

• All applicable contractor employees must successfully complete any additional cyber security or privacy 

training, as required.

GOVERNMENT IN PLANT INSPECTIONS: The Government reserves the right to have Government 

representative(s) inspect any operation, including the security controls and privacy practices implemented by the 

contractor under this contract at the start of production, and/or at any time during production. The Government may 

conduct an inspection with 10 workdays notice, or on short notice, or unannounced, in the event of a security 

incident or at any other time. The contractor’s full cooperation is required.

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed 3 years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. See 

also “Economic Price Adjustment” for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from June 1, 2023 to May 31, 2024, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.
Program 2513-S Page 5 of 17

 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average 

is then compared to the average of the monthly Indexes for the 12-month interval ending March, 2023, called the

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual “print order” for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from June 1, 2023 and ending May 31, 2024 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise 

furnished to the contractor in conformance with the schedule.

The security and confidentiality of Government legal documents handled and stored by the contractor during the 

execution of this contract are of critical importance. Should the preaward survey reveal a security deficiency that 

jeopardizes or otherwise compromises the secure and confidential operation of this contract as specified herein, the 

Government reserves the right to declare the contractor non-responsible if such a deficit cannot be remedied by the 

contractor in a timely fashion and at no additional expense to the Government.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued 

in accordance with the clause entitled “Ordering”. 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be 

otherwise provided in this contract; if the Government’s requirements for the items set forth herein do not result in 

orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price 

adjustment under this contract. The Government shall not be required to purchase from the contractor, requirements 

in excess of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time are to be completed by 

the contractor within the time specified in the order. The rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

When production covered by this contract is required before the dates specified under this contract, and the 

contractor will not accept the accelerated schedule, the Government may procure this requirement from another 

source for that accelerated schedule.

The Government may issue orders which provide for shipment/delivery to, or performance at, multiple destinations.
Program 2513-S Page 6 of 17

 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract.

OPTIONS: Whenever an option is indicated in the specifications, it is the Government’s option, not the 

contractor’s, unless it is specifically stated otherwise.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

NOTE: In addition, contractor is required to email delivery receipts and final invoice in PDF format to originator 

of each GPO Form 2511 print order. All documents should be in one PDF file. Originator’s email address will be 

found at the bottom of each GPO Form 2511 print order. Subject line of the email will be the print order number.

CONTRACTOR MUST ITEMIZE INVOICES FOR PAYMENT TO MATCHTHE SCHEDULE OF 

PRICES FORMAT. FAILURE TO ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF PRICES 

MAY RESULT IN DELAYED PAYMENT. 

NOTE: Use of the Secure Server Workspace (SFTP): Print orders, artwork, distribution lists and all furnished 

materials will be provided via the Secure Server Workspace. When required, PDF soft proofs must be sent via the 

Secure Server Workspace. All reports, postal receipts, etc. must be archived on the Secure Server Workspace. Use 

of this workspace must be supplemented by timely email notifications from the contractor to the VA points of 

contact below, or other contacts as designated by the VA through email, notation on the GPO Form 2511 Print 

Order, or other means, in order to document the upload or download of all critical documents.

U.S. Department of Veterans Affairs 

Email: publicationservicesdivision@va.gov ; thaddeus.cooks@va.gov ; Matthew.Sigurdson@va.gov ; & 

penny.woods2@va.gov

Courtesy Copy of Invoice: Contractor is required to upload a copy of each print order invoice voucher (including 

postal statements) to the VA secure online workspace within two workdays of fax submission to GPO FMCE.

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery, and postal statements for 

mailing, as suitable. These receipts must include the GPO jacket, program and print order numbers, total quantity 

shipped and/or delivered, number of cartons and quantity per carton; date delivery made; and signature of the 

Government agent accepting delivery. Original copy of these receipts or other acceptable proof must accompany 

the contractor’s voucher for payment. 

NOTE: Number of pieces listed on the postal receipts MUST match the number of recipients in the supplied 

distribution lists, with an accounting for undeliverables, etc. 

CONTRACTOR’S INVOICE FOR PAYMENT MUST BE ITEMIZED IN ACCORDANCE WITH THE 

SCHEDULE OF PRICES. FAILURE TO ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF 

PRICES MAY RESULT IN DELAYED PAYMENT.
Program 2513-S Page 7 of 17

 

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of 3-ring binder sets with each set consisting of a printed front 

cover insert (4-color process) and inside 3-hole drilled text pages (black only), packing, and reimbursable 

distribution.

TITLE: VA Binder Sets. 

Although this is an option year contract, all estimates, averages, etc. are based on one year’s production.

FREQUENCY OF ORDERS: It is anticipated that there will be 3 orders per week (156 print orders per year). 

An order will correspond to the binder lesson. 

Within the CBT & PST binder lessons, there are 2 possible binder types: Veteran Workbook or Clinical Manual. 

The vast majority will be for the Veteran Workbook.

Note: Only 1 version of the DBT.

CBT version comes with a face only letter with black ink – 1 per destination.

 

QUANTITY: Orders will be approximately 2-50 binder sets per order – see below (each order is anticipated to 

only have one version of each binder (DBT, CBT, or PST) with of both Veteran Workbooks and Clinical Manuals. 

It is estimated the quantities will be approximately:

DBT: 2-5 binder sets per order (approx. max QTY is 14)

CBT: 30 binder sets per order (approx. max QTY is 50)

PST 20 binder sets per order (approx. max QTY is 40)

Each Veterans CBT binder set will include: One Letter, static printing – black ink only. 

TRIM SIZE: See page 10.

 

GOVERNMENT TO FURNISH: 

PDF or word files will be emailed or sent to the vendors or GPOs FTP site.

Excel files will be provided for the distribution list. 1 copy per location (mostly home addresses).

Print Order (GPO Form 2511): Print orders will generally be sent via email. At the Government’s option, print 

orders may be furnished as a hard copy, a faxed copy, or by SFTP. Contractor must be able to accept via email.

DATA RIGHTS: All data and materials furnished and/or produced in the performance of this contract shall be the 

sole property of the Government. The contractor agrees not to assert rights or to establish any claim to such 

data/materials in whole or in part in any manner or form, or to authorize others to do so, without prior written 

consent of the Contracting Officer. 

FONTS: Any fonts provided are the property of the ordering VA and are provided for use on this contract only. 

Using the furnished fonts on any job other than the one for which the fonts were submitted violates copyright law. 

All fonts should be eliminated from contractor's archive immediately after completion of the production run.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to

Furnish,” necessary to produce the product(s) in accordance with these specifications.

EXAMINATION OF FURNISHED MATERIAL: Contractor must immediately upon receipt perform a basic 

check (preflight) of the furnished media and publishing files to assure accurate output of the required reproduction 

image. Additional charges or extensions in schedule will not be allowed due to contractor’s failure to thoroughly 

examine material.
Program 2513-S Page 8 of 17

 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure accurate output of the required reproduction image. Any errors, 

media damage or data corruption that might interfere with proper file imaging must be reported to the VA 

and GPO in sufficient time to comply with the shipping schedule. The contractor shall create or alter any necessary 

trapping, set proper screen angles and screen frequency, and define file output selection for the imaging device 

being utilized. Furnished files must be imaged as necessary to meet the assigned quality level. Contractor must 

maintain the latest version of all programs and operating systems used in this contract as well as maintain 

backwards-compatibility. 

Contractor may occasionally be required to perform minor prepress adjustments such as adjusting pages in furnished 

electronic files as needed to ensure adequate margins, converting colors, adding bleeds, and/or perform other similar 

prepress adjustments. In order to make these adjustments, contractor may be required to revise either supplied PDFs 

or native files. Prior to making revisions, the contractor shall copy the furnished files and make all changes to the 

copy.

These required electronic prepress operations must be provided at no additional charge to the Government.

TYPESETTING: It is anticipated that the VA will provide all artwork, including any adjustments for author 

alterations. Occasionally, orders may require the contractor to perform type or content corrections to furnished

artwork, such as correcting misspellings. The contractor must match specified or existing typefaces and sizes as 

ordered. Acceptance of any similar alternate typeface is at the discretion of the VA. 

Separate charges will be allowed for these operations in the “SCHEDULE OF PRICES.”

DIGITAL DELIVERABLES: The VA must always have returned to them the most up-to-date versions of all files 

related to this program, in the same format as furnished, with additional formats provided as suitable or as requested. 

If changes are made to the artwork and/or the list files that are furnished (during the proofing stage, at upon request, 

or per the specifications), the contractor must upload to the secure online workspace, or at the Government’s option, 

create a CD with all changes incorporated therein for return to the VA after completion of the order.

PDF PROOFS AND PRIORS: 

PDF PROOFS – One PDF proof set equals one complete binder set for each version

It is anticipated that this will be done at the start of the contract and if any new AAs occur.

Email PDF proofs to: Email: publicationservicesdivision@va.gov ; thaddeus.cooks@va.gov ; 

Matthew.Sigurdson@va.gov ; penny.woods2@va.gov and mszopo@gpo.gov 

Contractor must confirm receipt of these items by calling: Thaddeus Cooks at the VA at Office: 202-309-5395.

Proofs will be withheld not more than 1 workday from receipt in agency until contractor is notified of an "OK to 

proceed to prior". Contractor must not print prior to receipt of an "OK to proceed to prior".

List item & image sizes.

Contractor to submit one "Press Quality" PDF "soft" proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match.
Program 2513-S Page 9 of 17

 

Priors at the start of the contract – complete binder set of each version

The first Print Order ONLY will require prior to production samples.

PRINTED PRIOR TO PRODUCTION SAMPLES: These copies are NOT included in the bid quantity.

Priors must be delivered to and picked up from the agency. All costs incurred will be borne by the contractor.

1 copy of each version will require prior to production (preproduction) samples. The contractor shall submit 1 

sample of each version to the agency. Samples must comply with the specifications and be exactly the same as the 

finished product. These must be provided and approved before any actual production of the items are done. The 

container and accompanying documentation shall be marked “PREPRODUCTION SAMPLES” and shall include 

the GPO program number and purchase order number.

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

The Government will approve, conditionally approve, or disapprove the samples within 2 workdays of the receipt 

thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications 

and all other terms and conditions of the contract. A conditional approval shall state any further action required by 

the contractor. A notice of disapproval shall state the reasons therefore.

Manufacture of the final product prior to approval of the samples submitted is at the contractor’s risk. Samples may 

or may not be returned to the contractor. All costs, including the costs of all samples, pickups, and deliveries shall 

be included in the contract price for the production quantity.

Send tracking number to publicationservicesdivision@va.gov ; thaddeus.cooks@va.gov ; 

Matthew.Sigurdson@va.gov ; penny.woods2@va.gov and mszopo@gpo.gov 

AUTHOR’S ALTERATIONS: Author’s alterations (AA’s) may occur occasionally during the proofing stage. At 

the Government’s option, changes may be supplied by the VA or requested from the contractor. It is anticipated 

that most AA’s will be supplied by the VA. 

Author’s alterations (AA’s) proofs shall be PDF proofs.

Author’s alterations performed by the contractor will be charged at the regular contract rates for System Timework 

per the “SCHEDULE OF PRICES”. Charges for making AA’s will not be honored unless the invoice voucher that 

is submitted to GPO is supported by documentation and written approval by the VA of all changes. The contracting 

officer has the final determination related to any requested charges. 

Contractor must not print prior to receipt of an “OK to Print/Mail”.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" (September 

2019): https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

Color of paper furnished shall be of a uniform shade. The GPO Contracting Officer reserves the right to reject any 

order printed on paper the color of which materially differs from JCP standards.

Covers insert: JCP Code* A180, White Gloss-Coated Text, Basis Size 25 X 38", Basis Weight 80lb.

Text & Letter: JCP Code* A60, White Uncoated Text, Basis Size 25 X 38", Basis Weight 50-60lb. – 3 hole drilled

Letter for CBT binder version Only. 
Program 2513-S Page 10 of 17

 

DESCRIPTION:

TRIM SIZE:

Front cover insert: Approx. 8.5 x 11" 

Text pages: 8.5 x 11"

Letter: 8.5 x 11"

Binders: Suitable size White vinyl 3-ring binder with 4" inside pocket on the inside front and back cover and a

clear pocket for cover insert. 

Binders should be suitable capacity to fit inside text page content with three round rings spaced 4-1/4" center to 

center and upright opening and closing levers at each end (levers must not extend beyond edges of binder)

Construction: The metal loose-leaf element must be securely riveted to the backbone, with no free play, by not less 

that two metal rivets. All exposed metal parts must be nickel plated and corrosion resistant. Rivets: Exposed rivets. 

Pockets: 4” inside pocket on front and back covers. Metal Loose-leaf Element: Opening/closing levers must have 

firm action with no free play. Heavy Duty Wide Flat Base Element. Must have spring back for uniform tension, 

alignment or rings and smooth operations. No Sheet Lifters are required.

Loose-leaf text content to be printed on 3-hole paper which will be shrink wrapped separately and then accompany 

a suitable size white 3-ring binders for delivery to recipient. Do not drill covers.

It is anticipated that the copy of each book and letter will be static (unchanged) for the year.

Occasionally copy may change.

Inside approximate number of text pages will be as follows: 

- DBT Workbook: 410 pages 

- CBT Veteran Workbook: 184 pages

- CBT Clinical Manual: 216 pages 

- PST Veteran handout: 60 pages

- PST Clinical Manual: 156 pages 

Front cover insert prints face only in 4-color process illustrations, tints/solids with reversing, and type & line matter. 

No Bleed.

Text pages print face & back (head to head) in black ink containing type & line matter, halftones, and flattones/solids 

with reversing. No bleeds.

Letter for the CBT versions print face only in black ink containing type & line matter. No bleeds.

Trim separate cover and text flush 4 sides.

Drill text only with 3 round holes .25" in diameter; 4-1/4 c. to c.; centered on the 11" side; with center of holes 3/8 

inches from the 11" top edge (DO NOT drill cover insert). 

Insert the front cover insert on the drilled text pages and Shrink Film Wrap. Place each in in a binder. (do not drill 

cover). 
Program 2513-S Page 11 of 17

 

IDENTIFICATION MARKINGS: Identification markings such as register marks, ring folios, rubber stamped 

jacket numbers, commercial identification marks of any kind, etc., except GPO imprint, form number, and revision 

date, carried on copy or film, must not print on finished product.

PACKING, LABELING AND MARKING: Items must be packed suitably to ensure protection from 

contamination and damage resulting from handling, storage or shipping. Pack to protect corners. No loose items in 

cartons are permitted. 

Inner Packaging: Include sufficient inner packaging in submitted price. Ensure sufficient inner packaging to ensure 

no damage occurs during shipping. 

Any items damaged during production or shipping may be required to be re-fulfilled in an expedited manner, 

including expedited handling, expedited production, and expedited shipping.

Refer to Labeling and Marking Specifications (GPO Form 905). See GPO Contract Terms Booklet, Publication 

310.2., and any updates thereto, for more information.

All expenses incidental to packing and labeling must be borne by the contractor.

GPO “VERIFICATION OF DELIVERY”: Contractor MUST email mailing/delivery verification information to 

VerifyChicago@gpo.gov WITHIN 24 HOURS OF DELIVERY. Enter Program and Print Order numbers in the 

subject line, and in the body of the message indicate the method of mailing/shipment and the delivery date. If a 

contract specifies a shipping method of f.o.b. contractor’s city (at government’s expense), enter the date of 

mailing/shipment. If a contract specifies f.o.b. destination (at contractor’s expense), enter the date of delivery. If a 

contract specifies a combination of both methods, include all shipping and delivery dates. Failure to provide this 

information for each print order may result in delayed payment of invoices.

DISTRIBUTION: Deliver prior to production samples F.O.B. Destination (at contractor’s expense) via traceable 

means. This cost is included in the contract and is not part of the pricing.

F.O.B Contractor’s City - reimbursable shipping for agency bulk copies to multiple nationwide addresses within 

the United States.

Complete addresses and quantities will be furnished with the print orders in an excel file.

Ship at most economical traceable means to the Government – reimbursable shipping with 1-2 day delivery for 

deliveries by Mondays before noon local times.

Contractor is responsible for all upfront shipping costs. Contractor will be reimbursed for shipping costs by 

submitting all shipping receipts with billing invoice for payment. NOTE: All shipping must be by traceable means.

At the Government Agency’s option, the Agency will occasionally furnish their UPS account to ship the items

at Government’s expense. 

For each print order placed, contractor must notify the ordering agency and GPO on the same day that the product 

ships (via e-mail) to the email address specified on the print order. The subject line of this message shall be 

“Distribution Notice for Program Number and Print Order number.” The notice must provide all applicable tracking 

numbers, Links to tracking number, shipping/mailing methods, and title of product. Contractor must be able to 

provide copies of all shipping receipts upon agency request.

All expenses incidental to picking up and returning materials (when applicable), submitting proofs and prior to 

production samples, and furnishing sample copies must be borne by the contractor.

One set delivers to each good furnished delivery address

Approximate Address Breakdown:
Program 2513-S Page 12 of 17

 

Domestic destinations: 98% 

HI/AK destinations: 1% 

International destinations (country 1, country 2, country 3): 1% 

Deliver to: copies up to approx. CBT: 30, DBT 2-5, PST 15-25 - nationwide locations per distribution list via 

traceable means.

*** Note: Must send excel file with each destination and live tracking number links ***

Notify of delivery to publicationservicesdivision@va.gov ; thaddeus.cooks@va.gov ; Matthew.Sigurdson@va.gov

; penny.woods2@va.gov and mszopo@gpo.gov

1 binder to each location per furnished excel list. 

 

Deliver PRIORS to: 

U.S. Department of Veterans Affairs

Office of Procurement, Acquisition and Logistics/Publication Services Division

Thaddeus Cooks

810 Vermont Ave NW

Room 349-H 

Washington DC 20420

Mobile: 202-309-5395

Email: publicationservicesdivision@va.gov ; thaddeus.cooks@va.gov ; Matthew.Sigurdson@va.gov ; 

penny.woods2@va.gov 

RETURN OF GOVERNMENT FURNISHED MATERIALS: Upon completion of each order, any furnished 

materials must be packed separately and returned to the same address indicated for delivery of proofs in 

“DISTRIBUTION” unless otherwise indicated on the GPO Print Order Form 2511 or by the VA, and shall be 

marked with program number, print order number, jacket number and requisition number.

All expenses incidental to returning furnished materials must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

No definite schedule for notification of availability of furnished materials can be predetermined. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material. The workday after notification will be the first workday of the schedule.

AT THE START OF THE CONTRACT: 

PDF proofs: Contractor to produce at the start of the contract, and additionally when ordered and/or upon changes 

to any item. 

Upon receipt of artwork, PDF proofs will be required to be emailed to the VA within 3 work days.

VA will approve within 5 work days.

REGULAR ORDER PROCESSING:

Print order and files are anticipated to be sent to the contractor before noon on Wednesdays.

Deliveries must be made on Mondays before noon if possible per that area.

Upon receipt of the printer order when PDF proofs are requested, PDF proofs will be required to be emailed to the 

VA within 1 work day.
Program 2513-S Page 13 of 17

 

Complete production MUST occur within 3 workdays.

When author’s alterations are made, the schedule will be extended by one (1) additional workday.

No extension will be made when new proofs are required due to printer’s errors.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.
Program 2513-S Page 14 of 17

 

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce one (1) year’s requirements under 

this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time. 

The following item designations correspond to those listed in the “Schedule of Prices”.

I. 

(A) 104 

(B) 1,524

(C) 36

(D) 1,004

(E) 36

II.

(A) 5

(B) 5

(C) 5

(D) 8
Program 2513-S Page 15 of 17

 

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city and f.o.b. destination for priors. 

Bidder must make an entry in each of the spaces provided, in the category or categories for which bids are 

submitted. Bidder may bid in one category and no-bid the other categories. Bids submitted with any obliteration, 

revision, or alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid) or blank spaces for an item within the category that a bidder is bidding on may 

be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest 

of the Government.

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has not 

been offered under the contract. Further, the contractor is not to accept print orders which are outside the scope of 

the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting Officer, 

Northcentral GPO. If such orders are placed, and no Modification is received from the Northcentral GPO, the 

contractor is to notify GPO Northcentral immediately. Failure to do so may result in nonpayment.

CONTRACTOR MUST INVOICE IN ACCORDANCE WITH SCHEDULE OF PRICES. FAILURE TO 

ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF PRICES MAY RESULT IN DELAYED 

PAYMENT.

All billing submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the Per 100 rate. 
Program 2513-S Page 16 of 17

 

I. COMPLETE PRODUCT (except for Item II. “PROOFS AND AUTHOR’S ALTERATIONS”): Prices 

quoted shall include the cost of all required materials and operations, including but not limited to: binder, 

inserting, printing, paper, trimming, shrink film wrap, and all packing/shipping material and operations, as 

necessary for the complete production, shipping and delivery of the items listed, in accordance with these 

specifications. 

I. COMPLETE PRODUCT:

(A): DBT Workbook: 3-ring binder, front cover insert plus 410 pages..............................$____________per each set

(B): CBT Veteran Workbook: 3-ring binder, front cover insert plus 184 pages (with letter) ...$____________per each set

(C): CBT Clinical Manual: 3-ring binder, front cover insert plus 216 pages (with letter) ....... $____________per each set

(D) PST Veteran handout: 3-ring binder, front cover insert plus 59 pages........................ $____________per each set

(E) PST Clinical Manual: 3-ring binder, front cover insert plus 156 pages........................$____________per each set

II. PDF PROOFS AND AUTHOR’S ALTERATIONS: Any charge made under “System timework” must be 

supported by a statement outlining in detail the operation for which payment is claimed. In case of dispute, the 

Contracting Officer reserves the right to be the final judge as to the operations and/or number of hours chargeable.

(A) PDF proofs..........................................per each binder set..............,,,,,,,,,,,,... $________________

(B) Priors.................................................per each item........................,,,,,,,,,,,,,$________________

(C) System timework/typesetting (AA’s)...........per hour..........................................$________________

(D) Additional pages in black ink (if changes occur)........per 100 sheets (leaves)...............$________________

..

___________________

(Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
Program 2513-S Page 17 of 17

 

SHIPMENT(S): All Shipping will be made from the City_____________________, State_________, 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one 

completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, 

Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder

__________________________________________________________________________________ 

(Contractor Name) (GPO State & Contractor’s Code) 

___________________________________________________________________________________

(Street Address) 

___________________________________________________________________________________

(City – State – Zip Code) 

By 

___________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

___________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

____________

 (Initials)

************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________

 (Initials) (Initials)

************************************************************************************

COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID