PROGRAM: 270-S (R-2)

TITLE: Printing and Fulfillment Contract

AGENCY: U.S. Department of Defense (Defense Health Agency)

TERM: Date of Award thru January 31, 2022

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PREPRESS OPERATIONS:

(a) Digital color content proof . . . per page-size unit

(1) Format A-------------------------------------------------------------------------------------------- 42 4.50 189.00 2.00 84.00 3.50 147.00 2.00 84.00 4.00 168.00 5.26 220.92

(2) Format B-------------------------------------------------------------------------------------------- 689 9.00 6,201.00 2.00 1,378.00 4.00 2,756.00 2.99 2,060.11 5.25 3,617.25 10.53 7,255.17

(3) Format C------------------------------------------------------------------------------------------- 8 18.00 144.00 4.00 32.00 4.50 36.00 7.00 56.00 8.40 67.20 52.63 421.04

(4) Format D------------------------------------------------------------------------------------------- 2 36.00 72.00 8.00 16.00 25.00 50.00 15.00 30.00 36.75 73.50 52.63 105.26

(5) Format E-------------------------------------------------------------------------------------------- 2 50.00 100.00 12.00 24.00 35.00 70.00 29.00 58.00 47.25 94.50 84.00 168.00

(6) Format F-------------------------------------------------------------------------------------------- 2 75.00 150.00 16.00 32.00 38.00 76.00 29.00 58.00 63.00 126.00 126.00 252.00

(b) Digital one-piece laminated halftone proof . . . per page-size unit

(1) Format A-------------------------------------------------------------------------------------------- 42 12.50 525.00 5.00 210.00 8.50 357.00 4.50 189.00 21.00 882.00 4.74 199.08

(2) Format B-------------------------------------------------------------------------------------------- 333 25.00 8,325.00 5.00 1,665.00 10.50 3,496.50 5.90 1,964.70 25.20 8,391.60 9.47 3,153.51

(3) Format C------------------------------------------------------------------------------------------- 4 37.50 150.00 10.00 40.00 20.00 80.00 15.00 60.00 42.00 168.00 18.95 75.80

(4) Format D------------------------------------------------------------------------------------------- 1 50.00 50.00 15.00 15.00 40.00 40.00 40.00 40.00 183.75 183.75 18.95 18.95

(5) Format E-------------------------------------------------------------------------------------------- 1 100.00 100.00 20.00 20.00 80.00 80.00 60.00 60.00 236.25 236.25 120.00 120.00

(6) Format F-------------------------------------------------------------------------------------------- 2 125.00 250.00 25.00 50.00 90.00 180.00 60.00 120.00 315.00 630.00 180.00 360.00

(c) PDF soft proof . . . per proof------------------------------------------------------------------ 35 25.00 875.00 5.00 175.00 20.00 700.00 15.00 525.00 2.73 95.55 5.25 183.75

(d) System Timework . . . per hour--------------------------------------------------------------- 10 95.00 950.00 85.00 850.00 85.00 850.00 46.75 467.50 126.00 1,260.00 120.00 1,200.00

II. PRINTING, BINDING, AND CONSTRUCTION:

A. FORMAT A -

1. Single Leaf Products:

(a) Printing in a single ink color . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 76 414.04 31,467.04 150.00 11,400.00 200.00 15,200.00 216.36 16,443.36 212.52 16,151.52 227.00 17,252.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 5,125 6.95 35,618.75 1.30 6,662.50 1.50 7,687.50 0.96 4,920.00 3.96 20,295.00 1.16 5,945.00

(b) Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 22 600.01 13,200.22 300.00 6,600.00 375.00 8,250.00 390.00 8,580.00 603.75 13,282.50 716.00 15,752.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 15,040 7.25 109,040.00 1.80 27,072.00 1.75 26,320.00 1.90 28,576.00 2.06 30,982.40 1.44 21,657.60

(c) Printing in additional color(s) . . . per color/per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 52 151.00 7,852.00 100.00 5,200.00 68.00 3,536.00 51.90 2,698.80 100.80 5,241.60 105.00 5,460.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 4,750 0.95 4,512.50 0.30 1,425.00 0.50 2,375.00 0.24 1,140.00 0.77 3,657.50 0.61 2,897.50

(d) Varnishing (spot or flood) . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 11 185.00 2,035.00 100.00 1,100.00 65.00 715.00 51.90 570.90 106.05 1,166.55 105.00 1,155.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 5,980 0.45 2,691.00 0.40 2,392.00 0.50 2,990.00 0.24 1,435.20 0.49 2,930.20 0.40 2,392.00

2. Saddle-Stitched Products:

(a) Text - Printing in a single ink color . . . per page

(1) Makeready and/or Setup----------------------------------------------------------------------- 12 13.01 156.12 20.00 240.00 40.00 480.00 30.00 360.00 54.64 655.68 50.00 600.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 600 2.22 1,332.00 1.00 600.00 2.00 1,200.00 1.45 870.00 2.08 1,248.00 1.00 600.00

(b) Text - Printing in four-color process . . . per page

(1) Makeready and/or Setup----------------------------------------------------------------------- 40 18.85 754.00 35.00 1,400.00 54.00 2,160.00 40.00 1,600.00 111.30 4,452.00 75.00 3,000.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 3,160 2.52 7,963.20 1.60 5,056.00 2.70 8,532.00 2.39 7,552.40 2.11 6,667.60 3.25 10,270.00

(c) Covers - Printing in a single ink color . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 188.46 376.92 150.00 300.00 196.00 392.00 150.00 300.00 201.60 403.20 163.00 326.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 100 13.26 1,326.00 3.00 300.00 5.50 550.00 2.90 290.00 6.35 635.00 3.10 310.00

(d) Covers - Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 308.72 617.44 400.00 800.00 480.00 960.00 300.00 600.00 515.55 1,031.10 421.00 842.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 160 14.13 2,260.80 6.50 1,040.00 9.85 1,576.00 5.50 880.00 6.48 1,036.80 7.63 1,220.80

(e) Printing in additional color(s) . . . per color/per page

(1) Makeready and/or Setup----------------------------------------------------------------------- 45 9.45 425.25 50.00 2,250.00 60.00 2,700.00 41.17 1,852.65 43.15 1,941.75 53.00 2,385.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 3,080 0.55 1,694.00 0.30 924.00 0.50 1,540.00 0.24 739.20 0.10 308.00 0.37 1,139.60

(f) Varnishing (spot or flood) . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 20 185.00 3,700.00 100.00 2,000.00 20.00 400.00 41.17 823.40 102.90 2,058.00 106.00 2,120.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 1,860 7.20 13,392.00 0.50 930.00 0.50 930.00 0.24 446.40 0.59 1,097.40 0.34 632.40

(CURRENT CONTRACTOR)

INTELLICOR

Lancaster, PA

MOSAIC

Cheverly, MD

CONSOLIDATED GRAPHICS

PHOENIX LITHO CORP.

Philadelphia, PA

MONARCH LITHO

Montebello, CA

d/b/a WESTLAND PRINTERS

Laurel, MD

GRAY GRAPHICS

Capitol Heights, MD

Page 1 of 5
PROGRAM: 270-S (R-2)

TITLE: Printing and Fulfillment Contract

AGENCY: U.S. Department of Defense (Defense Health Agency)

TERM: Date of Award thru January 31, 2022

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

(CURRENT CONTRACTOR)

INTELLICOR

Lancaster, PA

MOSAIC

Cheverly, MD

CONSOLIDATED GRAPHICS

PHOENIX LITHO CORP.

Philadelphia, PA

MONARCH LITHO

Montebello, CA

d/b/a WESTLAND PRINTERS

Laurel, MD

GRAY GRAPHICS

Capitol Heights, MD

B. FORMAT B -

1. Single Leaf Products:

(a) Printing in a single ink color . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 1,568 414.04 649,214.72 100.00 156,800.00 135.00 211,680.00 108.28 169,783.04 47.25 74,088.00 105.00 164,640.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 584 13.55 7,913.20 3.00 1,752.00 3.00 1,752.00 1.82 1,062.88 32.78 19,143.52 1.89 1,103.76

(b) Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 114 600.01 68,401.14 400.00 45,600.00 396.00 45,144.00 300.00 34,200.00 525.00 59,850.00 500.00 57,000.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 864 14.45 12,484.80 4.50 3,888.00 4.00 3,456.00 3.80 3,283.20 4.62 3,991.68 4.50 3,888.00

(c) Printing in additional color(s) . . . per color/per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 202 151.00 30,502.00 100.00 20,200.00 82.00 16,564.00 51.90 10,483.80 201.60 40,723.20 175.00 35,350.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 420 1.08 453.60 2.00 840.00 0.90 378.00 1.00 420.00 0.24 100.80 0.31 130.20

(d) Varnishing (spot or flood) . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 185.00 370.00 100.00 200.00 88.00 176.00 75.00 150.00 201.60 403.20 210.00 420.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 200 0.90 180.00 3.00 600.00 0.98 196.00 1.00 200.00 0.76 152.00 0.63 126.00

2. Saddle-Stitched Products and Newsletters:

(a) Text - Printing in a single ink color . . . per page

(1) Makeready and/or Setup----------------------------------------------------------------------- 108 12.11 1,307.88 45.00 4,860.00 56.00 6,048.00 25.50 2,754.00 48.17 5,202.36 100.00 10,800.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 1,980 3.85 7,623.00 2.40 4,752.00 3.20 6,336.00 2.30 4,554.00 4.23 8,375.40 2.40 4,752.00

(b) Text - Printing in four-color process . . . per page

(1) Makeready and/or Setup----------------------------------------------------------------------- 60 28.38 1,702.80 62.00 3,720.00 80.00 4,800.00 40.00 2,400.00 100.84 6,050.40 236.00 14,160.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 1,488 4.25 6,324.00 5.00 7,440.00 5.45 8,109.60 2.16 3,214.08 4.29 6,383.52 2.50 3,720.00

(c) Covers - Printing in a single ink color . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 7 188.46 1,319.22 150.00 1,050.00 210.00 1,470.00 138.72 971.04 156.45 1,095.15 211.00 1,477.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 85 22.10 1,878.50 11.00 935.00 13.00 1,105.00 4.35 369.75 13.60 1,156.00 4.98 423.30

(d) Covers - Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 10 308.72 3,087.20 400.00 4,000.00 450.00 4,500.00 375.00 3,750.00 459.37 4,593.70 900.00 9,000.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 220 23.55 5,181.00 15.00 3,300.00 19.00 4,180.00 12.90 2,838.00 13.81 3,038.20 13.65 3,003.00

(e) Printing in additional color(s) . . . per color/per page

(1) Makeready and/or Setup----------------------------------------------------------------------- 20 151.00 3,020.00 100.00 2,000.00 68.00 1,360.00 51.90 1,038.00 17.59 351.80 25.00 500.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 364 1.08 393.12 1.00 364.00 0.80 291.20 1.00 364.00 0.20 72.80 0.27 98.28

(f) Varnishing (spot or flood) . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 10 185.00 1,850.00 100.00 1,000.00 20.00 200.00 75.00 750.00 100.80 1,008.00 211.00 2,110.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 170 14.35 2,439.50 2.00 340.00 0.85 144.50 1.00 170.00 2.83 481.10 1.86 316.20

3. Envelopes:

(a) Printing in a single ink color . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 319.41 638.82 100.00 200.00 475.00 950.00 75.00 150.00 262.50 525.00 182.18 364.36

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 160 159.26 25,481.60 16.00 2,560.00 19.50 3,120.00 6.02 963.20 10.08 1,612.80 15.00 2,400.00

(b) Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 3 509.11 1,527.33 400.00 1,200.00 710.00 2,130.00 200.00 600.00 525.00 1,575.00 515.03 1,545.09

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 600 232.61 139,566.00 20.00 12,000.00 24.00 14,400.00 19.83 11,898.00 20.33 12,198.00 23.19 13,914.00

(c) Printing in additional color(s) . . . per color/per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 147.50 295.00 50.00 100.00 85.00 170.00 40.00 80.00 105.00 210.00 79.80 159.60

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 160 104.14 16,662.40 5.00 800.00 1.90 304.00 2.97 475.20 1.23 196.80 3.95 632.00

C. FORMAT C -

1. Brochures:

(a) Printing in a single ink color . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 4 414.04 1,656.16 200.00 800.00 284.00 1,136.00 216.56 866.24 210.00 840.00 226.00 904.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 126 26.08 3,286.08 7.00 882.00 5.90 743.40 4.35 548.10 3.18 400.68 3.44 433.44

(b) Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 6 600.01 3,600.06 550.00 3,300.00 495.00 2,970.00 400.00 2,400.00 687.75 4,126.50 700.00 4,200.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 566 27.82 15,746.12 9.00 5,094.00 8.00 4,528.00 5.00 2,830.00 3.36 1,901.76 3.75 2,122.50

(c) Printing in additional color(s) . . . per color/per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 4 151.00 604.00 100.00 400.00 115.00 460.00 51.90 207.60 157.50 630.00 106.00 424.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 126 3.51 442.26 2.00 252.00 1.30 163.80 1.00 126.00 0.95 119.70 0.50 63.00

(d) Varnishing (spot or flood) . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 6 185.00 1,110.00 100.00 600.00 100.00 600.00 75.00 450.00 157.50 945.00 211.00 1,266.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 206 1.75 360.50 4.00 824.00 1.25 257.50 1.00 206.00 2.14 440.84 0.63 129.78

Page 2 of 5
PROGRAM: 270-S (R-2)

TITLE: Printing and Fulfillment Contract

AGENCY: U.S. Department of Defense (Defense Health Agency)

TERM: Date of Award thru January 31, 2022

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

(CURRENT CONTRACTOR)

INTELLICOR

Lancaster, PA

MOSAIC

Cheverly, MD

CONSOLIDATED GRAPHICS

PHOENIX LITHO CORP.

Philadelphia, PA

MONARCH LITHO

Montebello, CA

d/b/a WESTLAND PRINTERS

Laurel, MD

GRAY GRAPHICS

Capitol Heights, MD

2. Envelopes:

(a) Printing in a single ink color . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 319.41 638.82 150.00 300.00 305.00 610.00 75.00 150.00 262.50 525.00 150.15 300.30

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 500 195.36 97,680.00 18.00 9,000.00 22.00 11,000.00 7.00 3,500.00 21.52 10,760.00 7.52 3,760.00

(b) Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 509.11 1,018.22 450.00 900.00 610.00 1,220.00 200.00 400.00 525.00 1,050.00 501.38 1,002.76

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 500 268.71 134,355.00 22.00 11,000.00 29.60 14,800.00 19.83 9,915.00 34.12 17,060.00 18.00 9,000.00

(c) Printing in additional color(s) . . . per color/per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 1 147.50 147.50 100.00 100.00 115.00 115.00 75.00 75.00 105.00 105.00 96.60 96.60

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 250 104.14 26,035.00 6.00 1,500.00 1.50 375.00 2.97 742.50 2.69 672.50 3.95 987.50

3. Pocket Folders:

(a) Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 1 1,337.50 1,337.50 1,000.00 1,000.00 550.00 550.00 400.00 400.00 565.95 565.95 355.53 355.53

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 15 74.71 1,120.65 200.00 3,000.00 168.00 2,520.00 115.77 1,736.55 148.05 2,220.75 66.29 994.35

(b) Varnishing (spot or flood) . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 1 185.00 185.00 100.00 100.00 155.00 155.00 150.00 150.00 302.40 302.40 48.84 48.84

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 15 7.00 105.00 3.00 45.00 5.50 82.50 6.00 90.00 3.43 51.45 2.61 39.15

D. FORMAT D -

1. Posters:

(a) Printing in a single ink color . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 1 414.04 414.04 300.00 300.00 495.00 495.00 350.00 350.00 221.55 221.55 400.00 400.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 3 51.50 154.50 100.00 300.00 79.80 239.40 75.00 225.00 43.42 130.26 95.30 285.90

(b) Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 1 600.01 600.01 550.00 550.00 900.00 900.00 450.00 450.00 525.00 525.00 1,300.00 1,300.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 5 56.58 282.90 150.00 750.00 99.50 497.50 75.00 375.00 50.40 252.00 114.00 570.00

(c) Printing in additional color(s) . . . per color/per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 1 151.00 151.00 200.00 200.00 110.00 110.00 150.00 150.00 100.80 100.80 360.00 360.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 3 6.98 20.94 10.00 30.00 2.20 6.60 6.50 19.50 9.82 29.46 10.40 31.20

(d) Varnishing (spot or flood) . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 185.00 370.00 200.00 400.00 115.00 230.00 150.00 300.00 100.80 201.60 360.00 720.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 8 7.00 56.00 10.00 80.00 2.80 22.40 6.50 52.00 10.50 84.00 10.40 83.20

E. FORMAT E -

1. Posters:

(a) Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 600.04 1,200.08 650.00 1,300.00 980.00 1,960.00 400.00 800.00 525.00 1,050.00 1,300.00 2,600.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 8 100.15 801.20 180.00 1,440.00 149.50 1,196.00 75.00 600.00 63.00 504.00 120.00 960.00

(b) Varnishing (spot or flood) . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 185.00 370.00 150.00 300.00 120.00 240.00 200.00 400.00 100.80 201.60 360.00 720.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 8 14.00 112.00 40.00 320.00 30.00 240.00 20.00 160.00 12.60 100.80 11.17 89.36

F. FORMAT F -

1. Posters:

(a) Printing in four-color process . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 600.04 1,200.08 750.00 1,500.00 980.00 1,960.00 400.00 800.00 525.00 1,050.00 1,300.00 2,600.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 6 100.15 600.90 220.00 1,320.00 155.00 930.00 75.00 450.00 73.50 441.00 142.00 852.00

(b) Varnishing (spot or flood) . . . per side

(1) Makeready and/or Setup----------------------------------------------------------------------- 2 185.00 370.00 150.00 300.00 120.00 240.00 200.00 400.00 100.80 201.60 360.00 720.00

(2) Running Per 1,000 Copies--------------------------------------------------------------------- 6 14.00 84.00 30.00 180.00 3.00 18.00 20.00 120.00 15.75 94.50 13.79 82.74

Page 3 of 5
PROGRAM: 270-S (R-2)

TITLE: Printing and Fulfillment Contract

AGENCY: U.S. Department of Defense (Defense Health Agency)

TERM: Date of Award thru January 31, 2022

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

(CURRENT CONTRACTOR)

INTELLICOR

Lancaster, PA

MOSAIC

Cheverly, MD

CONSOLIDATED GRAPHICS

PHOENIX LITHO CORP.

Philadelphia, PA

MONARCH LITHO

Montebello, CA

d/b/a WESTLAND PRINTERS

Laurel, MD

GRAY GRAPHICS

Capitol Heights, MD

III. PAPER: (Per 1,000 Leaves)

(a) White Uncoated Text (60-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 1,425 7.63 10,872.75 5.40 7,695.00 5.00 7,125.00 5.55 7,908.75 4.79 6,825.75 4.00 5,700.00

(2) Format B-------------------------------------------------------------------------------------------- 1,097 12.98 14,239.06 8.80 9,653.60 8.70 9,543.90 11.10 12,176.70 9.49 10,410.53 7.99 8,765.03

(3) Format C------------------------------------------------------------------------------------------- 396 25.96 10,280.16 19.00 7,524.00 17.40 6,890.40 22.22 8,799.12 25.86 10,240.56 17.98 7,120.08

(b) White Opacifed Text (50-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 160 6.54 1,046.40 5.20 832.00 5.76 921.60 4.60 736.00 4.38 700.80 4.28 684.80

(2) Format B-------------------------------------------------------------------------------------------- 18 11.09 199.62 8.60 154.80 9.97 179.46 9.20 165.60 8.59 154.62 7.93 142.74

(3) Format C------------------------------------------------------------------------------------------- 45 22.18 998.10 18.00 810.00 19.90 895.50 18.41 828.45 23.41 1,053.45 16.25 731.25

(c) White Opacified Text (60-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 100 7.63 763.00 5.40 540.00 7.15 715.00 5.40 540.00 5.19 519.00 4.40 440.00

(2) Format B-------------------------------------------------------------------------------------------- 64 12.98 830.72 8.80 563.20 11.96 765.44 10.80 691.20 10.25 656.00 8.91 570.24

(d) White No. 1 Gloss-Coated Text (100-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 800 13.06 10,448.00 12.00 9,600.00 8.60 6,880.00 10.04 8,032.00 6.89 5,512.00 10.61 8,488.00

(2) Format B-------------------------------------------------------------------------------------------- 36 22.13 796.68 20.00 720.00 15.00 540.00 20.08 722.88 11.54 415.44 21.19 762.84

(e) White No. 2 Gloss-Coated Text (70-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 100 9.71 971.00 7.40 740.00 5.90 590.00 5.98 598.00 5.87 587.00 4.26 426.00

(2) Format B-------------------------------------------------------------------------------------------- 262 15.36 4,024.32 12.00 3,144.00 10.20 2,672.40 11.96 3,133.52 8.07 2,114.34 8.78 2,300.36

(f) White No. 2 Gloss-Coated Text (80-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 320 11.10 3,552.00 8.60 2,752.00 6.75 2,160.00 6.83 2,185.60 6.71 2,147.20 6.00 1,920.00

(2) Format B-------------------------------------------------------------------------------------------- 220 17.56 3,863.20 13.00 2,860.00 11.75 2,585.00 13.66 3,005.20 11.40 2,508.00 10.27 2,259.40

(3) Format C------------------------------------------------------------------------------------------- 20 35.12 702.40 20.00 400.00 23.00 460.00 27.32 546.40 30.97 619.40 20.54 410.80

(g) White Durable Gloss-Coated Text (70-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 4,000 9.71 38,840.00 9.00 36,000.00 5.90 23,600.00 5.98 23,920.00 5.87 23,480.00 3.61 14,440.00

(2) Format B-------------------------------------------------------------------------------------------- 121 15.36 1,858.56 14.00 1,694.00 11.00 1,331.00 11.96 1,447.16 8.07 976.47 12.51 1,513.71

(h) White No. 2 Silk/Dull-Coated Text (70-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 50 9.91 495.50 7.40 370.00 6.00 300.00 5.97 298.50 5.87 293.50 4.26 213.00

(2) Format B-------------------------------------------------------------------------------------------- 80 15.76 1,260.80 12.00 960.00 10.35 828.00 11.96 956.80 8.07 645.60 8.78 702.40

(3) Format C------------------------------------------------------------------------------------------- 80 31.52 2,521.60 19.00 1,520.00 20.60 1,648.00 23.92 1,913.60 27.04 2,163.20 16.75 1,340.00

(i) White No. 2 Silk/Dull-Coated Text (80-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 50 11.30 565.00 8.60 430.00 6.85 342.50 6.83 341.50 6.77 338.50 6.00 300.00

(2) Format B-------------------------------------------------------------------------------------------- 72 17.96 1,293.12 13.00 936.00 11.85 853.20 13.66 983.52 11.40 820.80 10.27 739.44

(3) Format C------------------------------------------------------------------------------------------- 43 35.92 1,544.56 20.00 860.00 23.55 1,012.65 27.32 1,174.76 30.97 1,331.71 18.00 774.00

(j) White Gloss-Coated Cover (80-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 1,190 19.82 23,585.80 14.00 16,660.00 13.65 16,243.50 14.40 17,136.00 15.46 18,397.40 6.33 7,532.70

(2) Format B-------------------------------------------------------------------------------------------- 500 33.55 16,775.00 32.00 16,000.00 23.75 11,875.00 28.80 14,400.00 34.46 17,230.00 27.74 13,870.00

(k) White No. 2 Gloss-Coated Cover (60-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 80 17.80 1,424.00 12.50 1,000.00 12.30 984.00 13.45 1,076.00 12.98 1,038.40 9.13 730.40

(2) Format B-------------------------------------------------------------------------------------------- 41 32.52 1,333.32 26.20 1,074.20 21.50 881.50 26.90 1,102.90 27.40 1,123.40 22.56 924.96

(l) White No. 2 Gloss-Coated Cover (80-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 80 19.82 1,585.60 14.00 1,120.00 13.60 1,088.00 16.55 1,324.00 15.46 1,236.80 11.30 904.00

(2) Format B-------------------------------------------------------------------------------------------- 150 33.55 5,032.50 32.00 4,800.00 23.75 3,562.50 33.10 4,965.00 34.46 5,169.00 27.74 4,161.00

(m) White No. 2 Gloss-Coated Cover (100-lb.)

(3) Format C------------------------------------------------------------------------------------------- 15 83.87 1,258.05 65.00 975.00 78.80 1,182.00 78.60 1,179.00 120.75 1,811.25 132.46 1,986.90

(n) White Uncoated Cover (65-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 370 16.58 6,134.60 14.00 5,180.00 15.50 5,735.00 13.60 5,032.00 13.76 5,091.20 13.17 4,872.90

(2) Format B-------------------------------------------------------------------------------------------- 11 28.18 309.98 32.00 352.00 27.00 297.00 27.20 299.20 29.03 319.33 21.01 231.11

(o) White No. 2 Silk/Dull-Coated Cover (65-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 25 16.46 411.50 12.50 312.50 13.50 337.50 13.74 343.50 14.60 365.00 13.73 343.25

(2) Format B-------------------------------------------------------------------------------------------- 50 27.97 1,398.50 26.40 1,320.00 24.20 1,210.00 27.48 1,374.00 30.55 1,527.50 26.28 1,314.00

(p) White No. 2 Silk/Dull-Coated Cover (80-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 25 20.12 503.00 14.00 350.00 14.00 350.00 16.91 422.75 15.46 386.50 12.85 321.25

(2) Format B-------------------------------------------------------------------------------------------- 32 33.95 1,086.40 32.00 1,024.00 25.50 816.00 33.82 1,082.24 34.46 1,102.72 28.85 923.20

(q) White No. 2 Silk/Dull-Coated Cover (100-lb.)

(1) Format A-------------------------------------------------------------------------------------------- 6,170 25.43 156,903.10 18.50 114,145.00 17.10 105,507.00 21.11 130,248.70 17.77 109,640.90 17.59 108,530.30

(2) Format B-------------------------------------------------------------------------------------------- 28 43.08 1,206.24 45.00 1,260.00 29.75 833.00 42.28 1,183.84 43.08 1,206.24 45.33 1,269.24

(r) White Writing Envelope (24-lb.)

(2) Format B-------------------------------------------------------------------------------------------- 680 71.00 48,280.00 15.00 10,200.00 9.90 6,732.00 22.78 15,490.40 21.52 14,633.60 16.00 10,880.00

(3) Format C------------------------------------------------------------------------------------------- 1,000 98.00 98,000.00 32.00 32,000.00 19.80 19,800.00 56.20 56,200.00 32.34 32,340.00 50.21 50,210.00

(s) Posters - White No. 2 Gloss-Coated Cover (100-lb.)

(1) Format D------------------------------------------------------------------------------------------- 8 190.58 1,524.64 144.00 1,152.00 138.50 1,108.00 144.00 1,152.00 199.50 1,596.00 81.48 651.84

(2) Format E-------------------------------------------------------------------------------------------- 8 348.18 2,785.44 205.00 1,640.00 240.00 1,920.00 288.00 2,304.00 282.45 2,259.60 162.96 1,303.68

(3) Format F-------------------------------------------------------------------------------------------- 6 410.49 2,462.94 282.00 1,692.00 318.00 1,908.00 288.00 1,728.00 380.10 2,280.60 325.93 1,955.58

Page 4 of 5
PROGRAM: 270-S (R-2)

TITLE: Printing and Fulfillment Contract

AGENCY: U.S. Department of Defense (Defense Health Agency)

TERM: Date of Award thru January 31, 2022

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

(CURRENT CONTRACTOR)

INTELLICOR

Lancaster, PA

MOSAIC

Cheverly, MD

CONSOLIDATED GRAPHICS

PHOENIX LITHO CORP.

Philadelphia, PA

MONARCH LITHO

Montebello, CA

d/b/a WESTLAND PRINTERS

Laurel, MD

GRAY GRAPHICS

Capitol Heights, MD

IV. ADDITIONAL OPERATIONS:

(a) Folding (up to 4 folds) . . . per 1,000 copies

(1) Format A-------------------------------------------------------------------------------------------- 1,190 14.35 17,076.50 3.00 3,570.00 3.00 3,570.00 3.08 3,665.20 8.40 9,996.00 13.20 15,708.00

(2) Format B-------------------------------------------------------------------------------------------- 525 26.01 13,655.25 4.00 2,100.00 4.95 2,598.75 6.16 3,234.00 9.98 5,239.50 3.99 2,094.75

(3) Format C------------------------------------------------------------------------------------------- 386 39.10 15,092.60 5.00 1,930.00 7.10 2,740.60 9.20 3,551.20 11.81 4,558.66 4.73 1,825.78

(b) Laminating . . . per 1,000 cards--------------------------------------------------------------- 320 775.00 248,000.00 52.00 16,640.00 28.00 8,960.00 806.40 258,048.00 8.92 2,854.40 10.09 3,228.80

(c) Padding (Notepads) . . . per 1,000 notepads--------------------------------------------- 15 119.50 1,792.50 200.00 3,000.00 185.00 2,775.00 212.00 3,180.00 675.15 10,127.25 140.98 2,114.70

(d) Padding (Sticky Notes) . . . per 1,000 sticky notepads--------------------------------- 15 6,848.50 102,727.50 150.00 2,250.00 398.00 5,970.00 290.00 4,350.00 663.60 9,954.00 298.56 4,478.40

(e) Dry Mounting Poster on 1/2" Foam Core . . . per square foot------------------------ 24,000 5.25 126,000.00 3.75 90,000.00 3.40 81,600.00 5.00 120,000.00 5.25 126,000.00 2.10 50,400.00

(f) Staple (upper left corner) . . . per copy----------------------------------------------------- 100 0.285 28.50 2.00 200.00 1.00 100.00 1.00 100.00 32.02 3,202.00 2.00 200.00

(g) Drilling (3-hole punch) . . . per 1,000 leaves----------------------------------------------- 26 1.90 49.40 1.00 26.00 6.50 169.00 1.00 26.00 1.52 39.52 1.00 26.00

(h) Black Vinyl 1" capacity 3-ring Binder (6 x 9" inserts) . . . per binder----------------- 100 8.49 849.00 5.00 500.00 26.50 2,650.00 6.25 625.00 4.72 472.00 2.12 212.00

(i) Black Vinyl 1" capacity 3-ring Binder (8-1/2 x 11" inserts) . . . per binder---------- 100 4.99 499.00 6.50 650.00 36.80 3,680.00 8.13 813.00 5.78 578.00 1.28 128.00

(j) GBC Binding . . . per copy--------------------------------------------------------------------- 380 1.75 665.00 3.00 1,140.00 4.00 1,520.00 4.32 1,641.60 4.99 1,896.20 4.70 1,786.00

(k) Spiral Binding . . . per copy-------------------------------------------------------------------- 120 1.95 234.00 4.00 480.00 4.00 480.00 4.32 518.40 4.99 598.80 8.00 960.00

(l) Wafer Seals . . . per 1,000 seals------------------------------------------------------------- 60 19.00 1,140.00 8.00 480.00 18.00 1,080.00 6.00 360.00 11.55 693.00 5.75 345.00

(m) Shrink-film Wrapping . . . per 100 packages---------------------------------------------- 1,210 2.50 3,025.00 16.00 19,360.00 20.00 24,200.00 19.25 23,292.50 1.89 2,286.90 16.00 19,360.00

(n) Processing Fee . . . per month---------------------------------------------------------------- 12 9,750.00 117,000.00 1,500.00 18,000.00 3,000.00 36,000.00 2,250.00 27,000.00 1,260.00 15,120.00 1,191.75 14,301.00

V. PACKING AND DISTRIBUTION:

(a) Picking and Fulfillment (up to and including five items) . . . per package---------- 3,192 4.95 15,800.40 2.00 6,384.00 3.00 9,576.00 5.00 15,960.00 2.89 9,224.88 4.99 15,928.08

(b) Picking and Fulfillment (over five items) . . . per package----------------------------- 1,076 5.90 6,348.40 3.00 3,228.00 4.00 4,304.00 6.28 6,757.28 3.67 3,948.92 9.98 10,738.48

(c) Packing and sealing shipping containers . . . per container--------------------------- 1,449 1.25 1,811.25 2.00 2,898.00 3.50 5,071.50 0.75 1,086.75 1.05 1,521.45 1.00 1,449.00

CONTRACTOR SUBTOTALS 2,700,289.05 887,001.80 940,201.30 1,187,175.02 933,300.32 899,169.71

DISCOUNT 0.50% 13,501.45 2.00% 17,740.04 2.00% 18,804.03 3.00% 35,615.25 5.00% 46,665.02 2.00% 17,983.39

DISCOUNTED TOTALS 2,686,787.60 869,261.76 921,397.27 1,151,559.77 886,635.30 881,186.32

( A W A R D E D )

Page 5 of 5
Program 270-S (R-2) Page 1 of 38

Specifications by MRN/LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Printing and Fulfillment Contract

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Department of Defense

(Defense Health Agency)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2021 and ending 

January 31, 2022, plus up to four (4) optional 12-month extension periods that may be added in accordance with 

the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC time, on December 30, 2020, at 

the U.S. Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will not be a 

public bid opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will not be open to the public. Based 

on this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other method of bid 

submission will be accepted at this time. The program number and bid opening date must be specified in the 

subject line of the emailed bid submission. (Bids received after 11:00 a.m. on the bid opening date specified 

above will not be considered for award.) 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding with particular 

attention to the following requirement – National Institute of Standards and Technology (NIST) SP 800-171, 

“Protecting Controlled Unclassified Information in Non-Federal Systems and Organizations” as specified on 

page 5 of the contract specification.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307.
Printing and Fulfillment Contract Page 2 of 38

270-S (R-2) (01/22)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production functions of this contract are on-line ordering system, 

printing, storage/fulfillment, and recycling/destruction of inventory. Bidders who must subcontract any of these 

operations will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level II.

(b) Finishing Attributes (item related) – Level II. 

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Press Sheets

P-8. Halftone Match (Single and Double Impression) O.K. Press Sheets

P-9. Solid and Screen Tint Color Match O.K. Press Sheets

P-10. Process Color Match O.K. Press Sheets

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following 

listed alternate standards (in order of precedence) shall become the Specified Standards –

P-7. O.K. Proofs; Electronic Media.

P-8. O.K. Proofs; Electronic Media.

P-9. Pantone Matching System.

P-10. O.K. Proofs; Electronic Media.
Printing and Fulfillment Contract Page 3 of 38

270-S (R-2) (01/22)

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed 

during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and 

any succeeding performance period(s). For each performance period after the first, a percentage figure will be 

calculated as described below and that figure will be the economic price adjustment for that entire next period. 

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from February 1, 2021 to January 31, 2022, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly indexes from the 12-

month interval ending three months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly indexes for the 12-month interval ending October 31, 

2020, called the base index. The percentage change (plus or minus) of the variable index from the base index will 

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with 

“Table 9 – Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in 

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows –

1. BLS code 0913 for All Paper will apply to all paper required under this contract.

2. The applicable index figures for the month of January 2021 will establish the base index.

3. There shall be no price adjustment for the first three (3) production months of the contract.
Printing and Fulfillment Contract Page 4 of 38

270-S (R-2) (01/22)

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two (2) months prior to 

the month being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance 

with the following formula:

X – base index x 100 = ____%

base index

where X = the index for that month which is two (2) months prior to the month being considered for 

adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for line items under III. 

PAPER in the “SCHEDULE OF PRICES” and will be effective on the first day of any month for which 

prices are to be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for 

orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under 

any law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change 

in cost to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any 

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price 

adjustment clause.

SECURITY REQUIREMENTS: Protection of Sensitive and Personally Identifiable Information (PII) –

Information (data) furnished on this contract may contain Personally Identifiable Information (PII). It is the 

contractor’s responsibility to properly safeguard PII from loss, theft, or inadvertent disclosure and to immediately 

notify the Government of any loss of personally identifiable information.

For the purpose of this contract, PII will consist of names and addresses used in the fulfillment and distribution of 

products ordered.

All data and material furnished and/or produced in the performance of this contract shall be the sole property of 

the Government. The contractor agrees not to assert rights or to establish any claim to such data/material, in 

whole or in part, in any manner or form, or to authorize others to do so, without prior written consent of the 

Contracting Officer.

The contractor shall not release or sell, to any person, any data received (including personally identifiable 

information) from the Government under this contract; nor shall the contractor use the data/PII for any purpose 

other than that for which it was provided to the contractor under the terms of this contract.

Proper control and handling must be maintained at all times to prevent any information, data, or material required 

to produce the products ordered under these specifications from falling into unauthorized hands.

Contractor is cautioned that no Government provided information shall be used for non-Government business. 

Specifically, no Government information shall be used for the benefit of a third party. 
Printing and Fulfillment Contract Page 5 of 38

270-S (R-2) (01/22)

Contractor is required to comply with National Institute of Standards and Technology (NIST) SP 800-171,

“Protecting Controlled Unclassified Information in Non-Federal Systems and Organizations” as detailed at: 

https://csrc.nist.gov/publications/detail/sp/800-171/rev-2/final. (Contractor must remain in compliance with any 

updated revision(s) that may occur during the term of the contract – as applicable.) NIST is a federal technology 

agency that develops and promotes measurement, standards, and technology. NIST also provides additional 

guidance, publications, and compliance tools at: http://csrc.nist.gov/groups/SMA/fisma/index.html.

Contractor is required to comply with all applicable requirements and regulations of NIST SP 800-171 in order to 

receive and protect PII furnished by the Government. The contractor must also furnish a Letter of Assurance 

(LOA) as verification of compliancy with NIST SP 800-171 – included with the Security Control Plans as 

specified herein.

Contractor is required to comply with the TRICARE Operations Manual regarding compliance with the Federal 

Statute for PII and the TRICARE System Manual which provides additional detail about the requirement. 

(Contractor can type the word “PII” in the search bars of these manuals to access additional guidance for these 

requirements.)

TRICARE Operations Manual 6010.59-M (T-2017 version): 

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmanuals.health.mil%2Fpages%2FDisplay

Manual.aspx%3FSeriesId%3DTO15&data=04%7C01%7Clgiacomo%40gpo.gov%7C5a339b4ae1c34396c04

f08d88b01758b%7C97ae4de0d4584af3a7df1c19bdbe49d0%7C0%7C0%7C637412185675582158%7CUnknown

%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%

7C1000&sdata=HSQUVLMkRh4zyoG8xhNsJZWaa8W5hKjFMAs5dmWaG9k%3D&reserved=0

TRICARE Systems Manual 7950.3-M (T-2017 version): 

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmanuals.health.mil%2Fpages%2FDisplay

Manual.aspx%3FSeriesId%3DTS15&data=04%7C01%7Clgiacomo%40gpo.gov%7C5a339b4ae1c34396c04

f08d88b01758b%7C97ae4de0d4584af3a7df1c19bdbe49d0%7C0%7C0%7C637412185675582158%7CUnknown

%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%

7C1000&sdata=YCp59d1pN7MYHsRBZg%2Forb7BNwwBImtGIFhZ0wdMCpA%3D&reserved=0

Data Use Agreement – After award, all contractor employees having access to PII under this contract must sign a 

Data Use Agreement that will be provided to the contractor by the ordering agency.

SECURITY CONTROL PLANS: The contractor shall maintain, in operation, an effective security system 

where items by these specifications containing PII are produced and/or stored (awaiting distribution or disposal) 

to assure against theft and/or the product falling into unauthorized hands. 

The Government retains the right to conduct security reviews at any time during the term of the contract.

The following proposed plans are subject to review and approval by the Government and award will not be made 

prior to approval of same. The Government reserves the right to waive some or all of these plans.

Within three (3) workdays of notification, the contractor shall present, in writing to the Contracting Officer, 

detailed plans for the following activities. The workday after notification to submit will be the first day of the 

schedule. 

The security control plans must address in detail, at a minimum, the following –

 How all accountable materials containing PII will be handled throughout all phases of production.

 How the disposal of waste materials containing PII will be handled.

 List of subcontractor(s) and their specific function.

 How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract, 

shall be adhered to by the contractor and/or subcontractor(s).
Printing and Fulfillment Contract Page 6 of 38

270-S (R-2) (01/22)

DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials 

used in the production of sensitive records containing PII will be definitively destroyed – i.e., burning, pulping, 

shredding, macerating, or other suitable similar means. Electronic records containing PII must be definitively 

destroyed in a manner that prevents reconstruction. Definitively destroying the records means the material cannot 

be reassembled and used in an inappropriate manner in violation of law and regulations. Sensitive records are 

records that are exempted from disclosure by statue, including the Privacy Act or regulation. Upon Government 

request, contractor is required to show proof of disposal.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract.

As part of the financial determination, the contractor in line for award may be required to provide one or more of 

the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Publishing Office, Washington, DC – immediately after award. 

(At the option of the Government, the postaward conference may be conducted via teleconference.) 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in 

attendance. 

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket 

number will be assigned and a purchase order issued to the contractor to cover work performed. The purchase 

order will be supplemented by an individual print order for each job placed with the contractor. The print order, 

when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from February 1, 2021 through January 31, 2022, plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms 

and conditions of the contract. The contract shall control in the event of conflict with any print order. A print 

order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 
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REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements 

for the items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall 

not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract.

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 

552a (i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of 

the penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 

552a (i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.

PRIVACY ACT

(a) The contractor agrees:

(1) to comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in the 

design, development, or operation of any system of records on individuals in order to accomplish an 

agency function when the contract specifically identifies (i) the system or systems of records and (ii) the 

work to be performed by the contractor in terms of any one or combination of the following: (A) design, 

(B) development, or (C) operation;

(2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in the 

proposed subcontract requires the design, development, or operation of a system of records on individuals 

to accomplish an agency function; and
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270-S (R-2) (01/22)

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract 

which require the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to accomplish 

an agency function, and criminal penalties may be imposed upon the officers or employees of the agency 

where the violation concerns the operation of a system of records on individuals to accomplish an agency 

function. For purposes of the Act when the contract is for the operation of a system of records on individuals 

to accomplish an agency function, the contractor and any employee of the contractor is considered to be an 

employee of the agency.

(c) The terms used in this clause have the following meanings:

(1) “Operation of a system of records” means performance of any of the activities associated with 

maintaining the system of records including the collection, use, and dissemination of records.

(2) “Record” means any item, collection or grouping of information about an individual that is maintained by 

an agency, including, but not limited to, his education, financial transactions, medical history, and 

criminal or employment history and that contains his name, or the identifying number, symbol, or other 

identifying particular assigned to the individual, such as a finger or voice print or a photograph.

(3) “System of records” on individuals means a group of any records under the control of any agency from 

which information is retrieved by the name of the individual or by some identifying number, symbol, or 

other identifying particular assigned to the individual.

PAYMENT: 

Production Orders (products requiring immediate production and distribution): Upon completion of each order, 

prior to submitting billing invoice to GPO for payment, the contractor must submit an itemized billing invoice to 

the ordering agency (agency contact information to be provided after award) for verification, approval, and 

signature. After agency verification/approval, contractor must submit the signed billing invoice, including print 

order, to the U.S. Government Publishing Office.

Fulfillment Orders (products held in contractor’s inventory for fulfillment/distribution of on-line orders): Within 

the first five (5) workdays of each month, prior to submitting billing invoice to GPO for payment, the contractor 

must submit an itemized billing invoice and all shipping receipts (including costs) to the ordering agency (agency 

contact information to be provided after award) for verification, approval, and signature. After agency 

verification/approval, contractor must submit the signed billing invoice, including agency approved report and 

print order, to the U.S. Government Publishing Office.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web 

page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor is expected to submit billing invoices within 30 calendar days of completion of distribution for each 

order.
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ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

email server as the official time stamp for bid receipt at the specified location.

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” Failure to submit invoices as instructed may result in delay of payment or rejection of invoice.
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SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of various printed products requiring such operations as 

electronic prepress, printing in multiple inks (including four-color process plus one Pantone ink color), binding, 

construction, packing, storage, on-line order fulfillment, and distribution.

TITLE: Printing and Fulfillment Contract.

FREQUENCY OF ORDERS, QUANTITY, NUMBER OF PAGES, AND TRIM SIZES:

Production Orders – It is impossible to predetermine the number or frequency of orders which will be placed 

during the term of this contract. 

The projected frequency of orders and quantities are based on historical data, projections, and trends and should 

not be construed as a guarantee of the volume of work that will be ordered through the term of this contract. 

It is anticipated that the majority of orders will be placed quarterly – January, April, July, and October. However,

additional orders may be placed on an as-needed basis. 

Orders for production will be placed via print order (GPO Form 2511). On some orders, some or all of the order’s 

total quantity will transfer into the contractor’s inventory. On some orders, some or all of the order’s total 

quantity will be packed and distributed as per the print order.

Separate print orders will be placed for each type of product ordered.

FORMAT A: Any trim size up to and including 6 x 9”.

Approximate Number of Orders Approximate Quantity Approximate Number

Product Per Year Per Order of Pages

Wallet Cards 4 to 8 200,000 to 500,000 Face and back 

Badge Cards* 2 40,000/type of badge card Face and back

Notepads 1 10,000 to 20,000 50 leaves/pad

Sticky Notes 1 10,000 to 20,000 25 leaves/pad

Post Cards 2 1,000,000 to 5,000,000 Face and back

Flyers 2 2,000,000 to 6,000,000 Face only or face and back

Saddle-Stitched 4 50,000 to 60,000 8 to 36

* There are four (4) types of badge cards. When required, all four (4) types will be ordered on the same print 

order requiring the same schedule.

FORMAT B: Any trim size over 6 x 9” up to and including 8-1/2 x 11”.

Approximate Number of Orders Approximate Quantity Approximate Number

Product Per Year Per Order of Pages

Brochures 4 100,000 to 200,000 Face only or face and back

Looseleaf 4 to 8 100 to 200 100 to 280

Saddle-Stitched/

Newsletters 8 to 12 4,000 to 4,000,000 8 to 36

Envelopes 4 500 to 250,000 N/A
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FORMAT C: Any trim size over 8-1/2 x 11” up to and including 17 x 11”.

Approximate Number of Orders Approximate Quantity Approximate Number

Product Per Year Per Order of Pages

Brochures 4 to 8 1,000 to 250,000 Face only or face and back

Envelopes 4 250,000 to 500,000 N/A

Pocket Folder* 1 10,000 to 20,000 N/A

*Trim size specified on the print order for standard pocket folders will be for the finished, folded size of the folder.

FORMAT D: Any trim size over 17 x 11” up to and including 18 x 24”.

Approximate Number of Orders Approximate Quantity Approximate Number

Product Per Year Per Order of Pages

Posters 2 3,000 to 10,000 Face only

FORMAT E: Any trim size over 18 x 24” up to and including 21 x 34”.

Approximate Number of Orders Approximate Quantity Approximate Number

Product Per Year Per Order of Pages

Posters 2 3,000 to 10,000 Face only

FORMAT F: Any trim size over 21 x 34” up to and including 26 x 39”.

Approximate Number of Orders Approximate Quantity Approximate Number

Product Per Year Per Order of Pages

Posters 2 3,000 to 10,000 Face only

Fulfillment Orders – It is impossible to predetermine the number or frequency of orders which will be placed 

during the term of this contract. 

Based on past performance, it is anticipated that approximately 15 to 30 print orders will be issued per quarter.

Orders for fulfillment will be placed via the contractor’s web-based on-line ordering system. (See “ON-LINE 

ORDERING.”) At the end of each month, upon approval of the monthly report, a print order will be issued for all 

on-line orders placed during that month for billing purposes. (See “REPORTS” and “PAYMENT.”)

It is anticipated that the majority of orders will be placed quarterly – January, April, July, and October. However,

additional orders may be placed on an as needed basis. 

GOVERNMENT TO FURNISH:

Production Orders: Electronic media will be furnished as follows –

Platform: Windows 10

Storage Media: Email; SFTP
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270-S (R-2) (01/22)

Software: Adobe Acrobat Creative Cloud

All platform system and software upgrades (for specified applications) that may 

occur during the term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished/embedded – as applicable.

Contractor is cautioned that furnished fonts are the property of the Government 

and/or its originator. All furnished fonts are to be eliminated from the contractor’s 

archive immediately after completion of the contract.

Additional

Information: Files will be furnished in native application and/or press-ready PDF format.

Electronic media will include all illustrations and graphics furnished in place.

Visuals of electronic files will be furnished. 

Pantone Matching System and CMYK will be used for color identification.

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished.

Storage and Fulfillment: Approximately 30 pallets consisting of products produced from the previous program. 

(See “CONTRACT START-UP AND TRANSFER OF INVENTORY.”)

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

Contractor must be able to accept files electronically via a contractor-hosted SFTP server. Appropriate log-on 

instructions and protocol must be provided at time of award. The contractor must provide necessary security for 

the SFTP, which at a minimum, must have a unique user ID and password. 

CONTRACT START-UP AND TRANSFER OF INVENTORY: Contractor will be responsible for the pickup 

of materials to be placed in the contractor’s inventory for fulfillment of orders. 

Immediately after award, the contractor must contact the ordering agency to make arrangements for the transfer of 

approximately 30 standard size pallets of materials from one address in Atglen, PA 19310 to the contractor’s 

facility. The contractor will be reimbursed for all shipping costs by submitting shipping receipts with the billing 

invoice for payment.

CONTRACT SUPPORT: The contractor will be responsible for the following –

 Develop and track all printing activities and present expert ability to respond to all questions pertaining to 

printing, binding, and distribution of all products within this program. 

 Generate all print orders within the scope of this program and provide the Government lead all estimated 

and known costs associated with each print job, including shipping costs, author’s alterations, paper 

increases, etc. 

 Develop and provide the Government lead annual and quarterly print production and delivery schedules 

for print projection costs and timelines in accordance with the Government Marketing and Education 

production schedule to be furnished by the ordering agency after award.

 Provide, upon request, the Government lead with print cost estimates for unplanned or new requirements 

that may arise. Estimates should fully communicate the total effort of the job and be provided to the 

Government lead in an organized, precise, and accurate manner and format.
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270-S (R-2) (01/22)

 Distribute proofs to Government lead.

 Assist with press sheet inspection(s) – when required.

 Monitor production compliance with schedule.

 Monitor on-time delivery performance.

 Perform other duties associated with supporting this program to ensure timeliness and quality in the 

printing process.

 Ensure on-time completion of all deliverables and project completion within Government approved cost 

constraints. 

 Monitor and track all shipping requirements and costs for each press run.

 Validate quality of work in accordance with Government requirements.

 Effectively communicate delivery notifications to receiver and proactively ensure that the Government 

lead is kept informed of status of all orders. 

 Work closely with the Government client in managing and tracking print order costs, including providing 

cost estimates.

 Submit print orders, modifications, and invoices accurately and on time.

 Engage with the Government lead and additional contract support staff, attend required meetings, and act 

as expert consultant for questions that arise in regards to printing and distribution.

The contractor will also manage the fulfillment and distribution of printed materials developed by the Defense 

Health Agency to include the TRICARE suite of beneficiary educational materials to include the following – 

 Develop and provide the Government lead short and long term distribution plans and strategies based on 

production schedule.

 Collect quantity requirements in accordance with Government requirements. 

 Ensure on-time and accurate delivery of materials. 

Contractor shall work with the Government lead and additional contract support staff to develop a standard 

operating procedure for this process.

The contractor is required to make every effort to provide the same individuals for the services required under this 

contract through the entire contract period. Substitutions of qualified individuals may be necessary in some 

circumstances; however, this should not occur on more than two (2) separate occasions in any one month without 

prior authorization from the Contracting Officer.

ON-LINE ORDERING: The contractor must provide a web-based on-line ordering system that is fully 

functional at time of award. This system shall be administered by the contractor and will not be hosted by the 

ordering agency. The contractor must be able to accept on-line orders within 30 calendar days of contract award.

The contractor’s system must be able to handle order entry, storage, fulfillment, and report generation. The 

application must allow the ordering agency to retrieve downloaded orders from the web site. (NOTE: If a 

modification is issued against the contract, the contractor’s system must be programmed to incorporate the 

modification, as applicable.)

The on-line ordering system must have the following capabilities –

1. Contractor’s web site must support a minimum of 2,000 unique users with usernames and passwords. 

Each account must be capable of storing shipment addresses in an “address book” format per user. The 

contractor is responsible for administration of usernames and passwords.

2. Contractor’s on-line ordering system must provide a fillable web form specifically designed to accept data 

and place an Order Request. An on-screen verification allowing the user to review and edit the order 

prior to order placement is required.
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270-S (R-2) (01/22)

3. Contractor’s on-line ordering system must have a “shopping cart” type feature with the ability to save 

(indefinitely) items placed in the shopping cart. 

4. Ordering agency must be able to access information/orders saved in the cart. Ordering agency must be 

able to make changes to saved information and/or orders at any time prior to approving the order. 

5. Placement of an Order Request must result in the immediate generation of a confirmation email to the 

individual placing the order, summarizing the contents of the order. The email must include instructions 

for cancelling an order.

6. Upon shipment of an order, the system must generate a shipping confirmation email to the individual 

placing the order, summarizing the contents shipped.

7. Contractor’s on-line ordering system must support a “Super Admin” feature in which a designated 

individual(s) at DoD/DHA is able to view the order history for the entire contract and create reports to 

include, but not limited to, the following criteria: order number; date of order placement; name of 

individual placing each order; number of items per order; number of copies per item; total number of 

orders placed; and shipping tracking information.

NOTE: The actual order will not be considered “placed” or “issued” until an electronic confirmation is entered 

into the contractor’s on-line ordering system.

REPORTS: Contractor must generate and submit a monthly report to the designated authorized ordering agency 

employee for review and approval. The report shall include, but is not limited to: order number; date each order 

was placed; name of individual placing each order; number of items per order; number of copies per item; total 

number of orders placed; and delivery tracking information. (See “PAYMENT” specified in SECTION 1.)

Upon agency approval of the report, the contractor will fill out the print order for the distribution/fulfillment of 

the on-line orders.

ELECTRONIC PREPRESS (Production Orders): Prior to image processing, the contractor shall perform a 

basic check (preflight) of the furnished media and publishing files to assure correct output of the required 

reproduction image. Any errors, media damage, or data corruption that might interfere with proper file image 

processing must be reported to the agency contact specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level.

All halftones must be 150-line screen or finer.

It is anticipated that the Government will make all major revisions and provide a revised file.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished, unless 

otherwise specified. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat 

Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified 

by the Government. (The Government will accept PDF files as digital deliverables when furnished by the 

Government.)

NOTE: Contractor is to retain one copy of final production native application files (digital deliverables) for reuse 

on subsequent orders.
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PROOFS (Production Orders): The following proofs will be ordered, as required, and will be specified on the 

individual print order –

 When ordered, one (1) press quality PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. 

 When ordered, one (1) set of digital color content proofs of the entire product. Direct to plate must be used to 

produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster 

Image Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in 

proper position (not pasted up), imaged face and back, trimmed, and folded to the finished size of the product.

NOTE: Proofs for envelopes must show all margins and dimensions, indicate trim marks, and show flap.

 When ordered, one (1) set of digital one-piece composite laminated halftone proofs on the actual production 

stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final Proof) with a minimum resolution 

of 2400 x 2400 dpi.

At contractor’s option, one (1) set of inkjet proofs that are G7 profiled and use pigment-based inks may be 

submitted in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that provides an 

option for high quality color matching such as Device Links Technology and/or ICC Profiles Technology, and 

meets or exceeds industry tolerance to ISO 12647-7 standard for Graphic Technology (as of 2016 and future 

amendments) must be utilized. Proofs must be ripped and sent at plate resolution (minimum of 2400 x 2400 

dpi). If using a 1 bit tiff, the tiff must be made at a minimum of 2400 dpi. Output must be a minimum of 2400 

x 1200 dpi on a GRACoL or SWOP certified proofing media. Proofs must contain both of the following to be 

evaluated for accuracy: 3-tier color control strip: IDEAlliance ISO 12647-7 2013(i1), and the GPO Resolution 

target found at: www.gpo.gov/gporestarget.pdf. NOTE: At any point during the term of this contract, if a 

contractor chooses this proof option, prior evaluation and approval of this proofing method must be provided 

by GPO, Quality Control for Published Products, to ensure that the final product will be produced in 

accordance with contract specifications. See instructions at: https://www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this 

evaluation and approval may be cause for the job to be rejected should the final product not match the proofs 

for color.

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on 

the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of 

minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance 

patches for process color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs 

must contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match 

on press. Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Pantone colors may be substituted with a similar color (with the exception of process yellow) but may not be 

built out of the four process colors. If producing inkjet proofs, Pantone colors must be simulated on proofs 

and must be proofed separately on a digital color content, overlay, or inkjet proof.

Contractor to submit ink drawdowns on actual production stock of Pantone color(s) used to produce the 

product. Half of drawdown must show varnish, as applicable.

Digital color content proof shall be used to represent spot varnish.
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If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.” 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019.

Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf.

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine. 

The paper to be used will be indicated on each print order.

Text Stock – 

White Uncoated Text, basis weight: 60 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

White Opacified Text, basis weight: 50 and 60 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A80.

White No. 1 Gloss-Coated Text, basis weight: 100 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A181.

White No. 2 Gloss-Coated Text, basis weight: 70 and 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A182.

White Durable Gloss-Coated Text, basis weight: 70 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A205.

White No. 2 Silk/Dull-Coated Text, basis weight: 70 and 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code 

A262.

Cover Stock –

White Gloss-Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L10.

White No. 2 Gloss-Coated Cover, basis weight: 60 and 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L12.

White Uncoated Cover, basis weight: 65 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L23.

White No. 2 Silk/Dull-Coated Cover, basis weight: 65, 80, and 100 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L62.

Post Cards – White No. 2 Silk/Dull-Coated Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L62.

Posters – White No. 2 Gloss-Coated Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to JCP Code 

L12.

Pocket Folders – White No. 2 Gloss-Coated Cover, basis weight: 100 lbs. per 500 sheets, 20 x 26”, equal to JCP 

Code L12.

Envelopes – White Writing Envelope, basis weight: 24 lbs. per 500 sheets, 17 x 22”, equal to JCP Code V20.
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PRINTING: 

All Products: Products may print in up to four Pantone ink colors, in four-color process, or in four-color process 

plus one Pantone ink color. Contractor to match Pantone color as indicated in the print order.

For products printing in four-color process plus one Pantone ink color, the Pantone color must be a solid color. 

Four-color process builds are not allowed.

All products printing in four-color process must be printed on a press capable of printing four colors in a single 

pass through the press (minimum four printing units). All products printing in four-color process plus one Pantone 

ink color must be printed on a press capable of printing five colors in a single pass through the press (minimum 

five printing units). 

Wallet Cards – Print face and back. When ordered, after printing, apply a spot or flood varnish to both sides of 

the wallet card. 

Badge Cards – Print face and back. 

Notepads – Print leaves face only.

Sticky Notes – Print leaves face only.

Post Cards – Print face and back.

Flyers – Print face only or face and back, head-to-head. When ordered, after printing, apply a spot or flood 

varnish to the face or face and back of the flyer, as specified.

Brochures – Print face only or face and back, head-to-head. When ordered, after printing, apply a spot or flood 

varnish to the face or face and back of the brochure, as specified.

Posters – Print face only. When ordered, after printing, spot or flood coat the face or face and back with a clear 

non-yellowing varnish to prevent scratching and smearing.

Pocket Folders – Print on Covers 1 and 4 only – outside covers, after manufacturing. Inside pockets and inside of 

folder are blank. When ordered, after printing, spot or flood coat Covers 1 and 4 with a clear non-yellowing 

varnish to prevent scratching and smearing.

Envelopes – Print face only or face and back – after manufacturing.

All envelope printing shall be in accordance with the requirements for the style of envelope ordered. All printing 

shall comply with all applicable U.S. Postal Service regulations, if required. The envelope shall accept printing 

without feathering or penetrating to the reverse side.

Looseleaf Products – Print text pages face only, face and back, or head-to-head.

Saddle-Stitched Products and Newsletters –

Text: Print text pages head-to-head.

Covers: Print Covers 1, 2, 3, and/or 4 as specified on the print order. When ordered, after printing, spot or flood 

coat the surface of Covers 1, 4, and spine with a clear non-yellowing varnish to prevent scratching and smearing.
Printing and Fulfillment Contract Page 18 of 38

270-S (R-2) (01/22)

MARGINS: Margins will be as indicated on the print order or furnished media. Contractor is cautioned that all 

products ordered on this program may bleed on one to four sides. 

PRESS SHEET INSPECTION: Final makeready press sheets may be inspected and approved at the contractor’s 

plant for the purpose of establishing specified standards for use during the actual press run. Upon approval of the 

sheets, contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances 

when applicable) and with discarding all makeready sheets that preceded approval. When a press sheet inspection 

is required, it will be specified on the individual print order. See GPO Publication 315.3 (Guidelines for 

Contractors Holding Press Sheet Inspections) issued January 2015. NOTE: A press sheet inspection is for the 

purpose of setting specific standards that are to be maintained throughout the entire run. It does not constitute a 

prior approval of the entire run.

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to 

the press’s ink rollers. The control bars (such as BRUNNER, GATF, GRETAG, or RIT) must show areas 

consisting of 1/8 x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale; and gray 

balance patches for process color (if applicable). These areas must be repeated across the entire press sheet. 

Viewing Light – Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead 

luminaries. The viewing conditions must conform to ISO 3664-2009. A viewing booth under controlled 

conditions with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.

BINDING: Various binding styles will be ordered in each of the formats in accordance with these specifications. 

Print orders will specify complete binding instructions.

Wallet Cards – Trim four sides. Fold with one or two parallel folds to size specified.

Badge Cards – Trim four sides. 

Round all corners of card and laminate (with a gloss laminate) the entire surface, after printing (face and back) 

with clear polyesters (such as polyethylene terephthalate), polypropylene, vinyl or cellulose acetate, using a 

suitable thickness, for an overall thickness of product of 1.7 mil. The laminated product must have no distortion 

of the printed matter and must remain clear and legible.

After laminating, punch/drill one hole (1/8 x 5/8” in size) centered on the 1/8” dimension.

Notepads – Trim four sides for each individual sheet. (See “CONSTRUCTION” for padding.)

Sticky Notes – Trim four sides for each individual sheet. (See “CONSTRUCTION” for padding.)

Post Cards – Trim four sides.

Flyers – Trim four sides. When indicated on the print order, fold with one to four folds to size specified. 

Brochures – Trim four sides. When indicated on the print order, fold with one to four folds to size specified. 

Posters – Trim four sides. When indicated on the print order, dry mount on 1/2” foam core.
Printing and Fulfillment Contract Page 19 of 38

270-S (R-2) (01/22)

Looseleaf Products – Looseleaf products may bind as follows:

 Gather in numerical page sequence and trim four sides. Stitch with one wire stitch in upper left corner

(ULC). 

 Drilling and Inserting: Looseleaf binding may include drilling and insertion of copies into contractor 

furnished 3-ring binders after drilling. Dimensions for drilling and hole size will be indicated on the print 

order.

 When required, apply one or two wafers seals. When two wafer seals are required, the seals are to be 

placed along the 8-1/2 inch side at the top of the product. Seals are to be placed 2” from left and right 

side. When one wafer seal is required, the seal is to be centered on the edge of the product.

 GBC Binding: GBC binding of various suitable sizes with black combs.

 Spiral Binding: Spiral binding of various suitable sizes using black plastic coils.

Saddle-Stitched Products and Newsletters – Saddle-wire stitch in two places and trim three sides. Each product 

must contain complete 4-page signatures after trimming. Single leaves connected with a lip (i.e., binding stub) to 

left or right side of stitches will not be allowed. 

NOTE: At the Government’s option, 8-, 12-, and 16-page self-cover, saddle-stitched products may be ordered as 

paste-on-fold.

When indicated on the print order, fold with one fold (typically, in half) to size specified. 

When required, apply one or two wafers seals. When two wafer seals are required, the seals are to be placed along 

the 8-1/2 inch side at the top of the product. Seals are to be placed 2” from left and right side. When one wafer 

seal is required, the seal is to be centered on the edge of the product.

CONSTRUCTION:

Notepads – Pad 50 sheets per notepad. Pad at the top edge dimension with adhesive. Each notepad to have a 

chipboard, newsboard, or equal, back approximately 0.020” thick. Adhesive used must permit ready separation of 

sheets without damage to the notepads and must provide sufficient strength to guarantee that the notepads will 

remain together. 

Sticky Notes – Pad 25 sheets per sticky notepad. On the back of each sheet, each sheet to have a 1/2” wide selfstick strip along the entire top dimension. The self-stick strip is to contain a reusable, pressure-sensitive (restickable/repositionable) adhesive. Each pad of 25 sheets is to have a suitable backing sheet at the back of each 

pad.

Pocket Folders – Fold from an overall flat size of 19-1/2 x 17” (including glue tabs) down to 9 x 12”. Folder 

includes two (2) horizontal pockets (each 5” deep). Pockets are glued on the outside edges. Glue pockets on fold. 

All glue tabs must be 3/4” and glued inside finished product (no printing on glue tabs). Score on all folds.

Die-cut four slots on the left-side pocket to hold a standard size business card.

Envelopes – Envelope must be open side, with gummed fold-over flap for sealing and contain double side seams. 

Flap depth is at contractor’s option but must meet all USPS requirements. Flap must be coated with a suitable 

remoistenable glue that will securely seal the envelope for mailing. Adhesive must not adhere to the contents of 

the envelope.
Printing and Fulfillment Contract Page 20 of 38

270-S (R-2) (01/22)

Binders (1”) – Black vinyl covering and clear vinyl pockets shall be electronically/dielectrically heat sealed over 

No. 1 quality binders boards, 0.10” thick, +/-0.025” forming securely sealed edges all around the binder and on 

each side of the backbone, as hinges. Binders boards to have smooth edges, and the outer corners round cornered. 

Grain of boards must be parallel to the short dimension. 

Clear vinyl pocket at top edge on front and back cover and backbone shall not be sealed to allow for inserts. 

Clear vinyl covering over backbone to be die-cut at top with a 1/2” deep, half-moon shaped thumb notch, the full 

width of backbone. 

Binder sizes must be appropriate for 6 x 9” and 8-1/2 x 11” sized inserts. Heavy duty wide flat base element with 

three round rings, as specified. Rings will be spaced 4-1/4” center to center. Element must be equipped with 

opening and closing levers at each end. Metal element must be machine finished, no rough edges. 

Opening/closing levers must not extend beyond the edge of the binder and must have a firm action – no free play. 

All exposed metal parts shall be nickel plated and corrosion resistant. The metal looseleaf element is to be 

securely riveted with not less than two metal rivets to the backbone of the binders. The rivet heads, if exposed, 

must be the same color as the binder vinyl. 

PACKING: When ordered, shrink-film wrap in quantities indicated. Reinforce each wrap (when indicated) on 

the top and bottom with chipboard of suitable thickness to prevent curling, wrinkling, etc.

When ordered, pack in boxes in quantities indicated. 

Pack shrink-wrapped products, boxed products, or loose products, as specified, in shipping containers not to 

exceed 42 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split during shipment.

Pallets are required.

For international shipments, special attention should be paid to the packing requirements in GPO Contract Terms 

(GPO Publication 310.2). Contractor is responsible for ensuring arrival of products, at destination, in a 

satisfactory and usable condition.

Shipments should adhere to the following procedures –

1. All containers/pallets must be clearly marked with a packing list attached to the outside. The packing list 

must contain the customer name, the name/description of the item, the form number of the item, the DHA

form number of the item (where appropriate), the quantity of the item being shipped, the name of the 

vendor doing the shipping, the address of the vendor, and contact information at the vendor’s location 

(contact name and telephone number/email address). 

2. Pallets can be stacked no higher than five feet. Any pallets stacked higher than five feet or double stacked 

will be rejected.

3. All pallets must be shrink-wrapped to avoid material damage. 
Printing and Fulfillment Contract Page 21 of 38

270-S (R-2) (01/22)

4. The shipping address for all shipments should be clearly labeled with name and address of destination.

The time of acceptance is between 8:00 a.m. and 5:00 p.m., EST, Monday through Friday. Late deliveries 

are not acceptable. The receiver may require the driver to return the following morning by 8:00 a.m., and 

the driver will be required to wait while the receiver verifies the shipment. Appointments aren’t required, 

but drivers with appointments will be unloaded first. To schedule an appointment, contractor must call at 

least 24 hours in advance. (NOTE: Contact name and information for the Receiving Department will be 

provided after award.)

5. All items should be delivered with the quantities noted on the packing list. If quantities do not match, the 

entire shipment may be refused. It will be the contractor’s responsibility to correct any shortage within 

five (5) workdays from the original receiving date. All shipments will be inspected for damage. If the 

receiver at the Receiving Department determines that more than five percent of the pieces in the shipment 

are damaged to the point of being unusable, the percent damaged will be noted and communicated to the 

DHA POC. The contractor will then be responsible for replacing the indicated quantity within five (5) 

workdays from the original receiving date. 

The contractor will receive guidelines for each shipment that is being transmitted from the contractor to the bulk 

distribution site. A completed Receiving Guidelines and Prior Notification Guidelines form will be required for 

each item that is being shipped from the contractor to the fulfillment warehouse destination.

LABELING AND MARKING: Contractor to download GPO Form 905 (Rev. 7-15), Labeling and Marking 

Specifications, which can be located at gpo.gov, fill in appropriate blanks, and attach to shipping containers.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that the copies were selected as 

directed using GPO Form 917, Certificate of Selection of Random Copies, which can be located at gpo.gov. The 

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected 

container. This form can be located at gpo.gov. The container and its contents shall be recorded separately on all 

shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. 

Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate 

may result in delay in processing the invoice.
Printing and Fulfillment Contract Page 22 of 38

270-S (R-2) (01/22)

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against the 

specifications. The print order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that the copies were selected as directed using GPO Form 917, Certificate of 

Selection of Random Copies, which can be located at gpo.gov. Copies will be paid for at the running rate offered 

in the contractor’s bid, and their cost will not be a consideration for award. A copy of the print order must be 

included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of 

Mailing, identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence 

of mailing.

DISTRIBUTION: 

 Deliver the majority of orders f.o.b. contractor’s city (reimbursable) to approximately 10 to 20 addresses 

nationwide. (The majority of the nationwide deliveries will go to: CA, PA, KY, MN, NJ, and VA.)

 When required, deliver f.o.b. contractor’s city (reimbursable) to foreign destinations.

 When required, mail f.o.b. contractor’s city (reimbursable).

Complete addresses, quantities, and other shipping instructions will be furnished with each order.

Contractor must combine on one shipment all orders scheduled for shipment to a single destination on the same 

day.

Method of Shipment – Contractor is responsible for selection of carrier and shall ship by any reasonable method to 

ensure prompt delivery and safe arrival at all destinations – including foreign destinations. Shipments must be 

made direct to the destination(s) stated on the print order. Unless otherwise indicated, truck deliveries must be 

made at the point of destination between the hours of 8:30 a.m. and 3:30 p.m., local time, on normal Government 

workdays. Shipments must be delivered as specified.

The contractor will be required to prepay cost of shipping for all f.o.b. contractors’ city destinations and will be 

reimbursed for all shipping costs upon submission of complete shipping receipts with billing invoice for payment. 

In accordance with United States Postal Service (USPS) regulations, contractor will be required to run distribution 

files on each order through the National Change of Address (NCOA) service database to verify addresses are 

NCOA certified, as required. All related costs to perform this operation must be included in submitted bid 

pricing. No additional reimbursement will be authorized.

NOTE: On occasion, the Government may require premium methods of shipment. Premium methods of 

shipment may be used only when prior approval has been given by the Government.

All required mailing (including post cards) must be made at the most economical class of mail to the 

Government. 

When mailing is required for any product, the contractor will be required to prepay cost of mailing for all f.o.b. 

contractors’ city destinations. Contractor will be reimbursed for all mailing costs upon submission of complete 

mailing receipts with billing invoice for payment. 

For post card mailings, the cost of postage may be significantly greater than the cost to produce the product.
Printing and Fulfillment Contract Page 23 of 38

270-S (R-2) (01/22)

Upon completion of each order, contractor must notify the ordering agency (on the same day the order 

delivers/ships/mails) via email to the address indicated on the print order. The subject line of the email shall be 

“Distribution Notice for Program 270-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must 

provide all applicable tracking numbers, delivery/shipping/mailing methods, and title of product. Contractor must 

be able to provide copies of all delivery/shipping/mailing receipts upon agency request.

Upon completion of each production order, all furnished material (as applicable), digital deliverables (as

applicable), and 10 sample copies must be returned to: Defense Health Agency, 7700 Arlington Boulevard, Suite 

5101, Falls Church, VA 22042.

All expenses incidental to picking up and returning furnished material (as applicable), submitting and picking up 

proofs, and furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511) or prior to the electronic confirmation being 

entered into the contractor’s on-line ordering system – as applicable.

When required, furnished material and hard copy proofs must be picked up from and delivered to: Defense Health 

Agency, 7700 Arlington Boulevard, Suite 5101, Falls Church, VA 22042. All pickups and deliveries of 

furnished material and proofs must be made between 8:00 a.m. and 4:30 p.m., local time.

Furnished material (as applicable) and visual(s) must be returned with proofs.

When required, PDF soft proofs are to be emailed to the ordering agency representative. (Email information to be 

provided with the print order.)

No definite schedule for pickup of material/placement of orders can be predetermined. 

The following schedules begin the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

The numbers under the column headed “WD After” represent the number of workdays allowed to complete that 

certain part of the schedule after completion of the preceding part.

Contract Support and Fulfillment Schedule –

The following schedule begins the workday after receipt of furnished spreadsheet specifying products. The 

workday after receipt will be the first workday of the schedule.

WD After

 Contractor will receive spreadsheet containing items 

(product name and product code) that will be available 

during that pre-order period

(approximately two weeks prior to end of each quarter)............................................................. 2

 Contractor will receive individual orders from on-line ordering site

throughout duration of pre-order period...................................................................................... 14 

 Contractor will consolidate information from on-line ordering site, 

create a spreadsheet containing final order totals,

and submit to Program Manager for review and approval (See “REPORTS.”).......................... 2
Printing and Fulfillment Contract Page 24 of 38

270-S (R-2) (01/22)

 Upon agency approval of reports, 

contractor to prepare print orders (GPO Form 2511).................................................................. 7

 Contractor to complete fulfillment distribution of on-line orders............................................... 7

Production Schedule –

The majority of copies produced will transfer directly into the contractor’s inventory for fulfillment/distribution 

for the on-line orders. However, some copies will require immediate distribution. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule.

 Contractor must complete production and distribution within 25 workdays of notification of availability 

of print order and furnished material.

 Proofs will be withheld no more than three (3) workdays from their receipt at the ordering agency until 

they are made available for pickup (hard copy proofs) or until changes/corrections/“O.K. to Print” are

provided via email (PDF soft proofs). (The first workday after receipt of proofs at the ordering agency is 

day one of the hold time.)

 All proof, press sheet inspection, and transit time is included in the 25-workday schedule.

 If revised proofs are required due to Author’s Alterations, contractor must submit them within two (2)

workdays and pick up edited proofs (hard copy proofs) or receive email with changes/corrections/“O.K. 

to Print” (PDF soft proofs) within two (2) workdays.

 An occasional order may require partial deliveries. The first delivery will be in accordance with the 

schedule above and the date for the balance will be specified on the print order.

The contractor must notify the GPO of the date and time the press sheet and production inspection can be 

performed. In order for proper arrangements to be made, notification must be given at least 72 hours prior to the 

inspection. Notify the U.S. Government Publishing Office, Quality Control for Published Products, Washington, 

DC 20401, or telephone area code (202) 512-0542. Telephone calls will only be accepted between the hours of 

8:00 a.m. and 2:00 p.m., Monday through Friday, prevailing Eastern Time. NOTE: See contract clauses, 

paragraph 14(e)(1), Inspections and Tests of GPO Contract Terms (GPO Publication 310.2, effective December 1, 

1987 (Rev. 01-18)). When supplies are not ready at the time specified by the contractor for inspection, the 

Contracting Officer may charge to the contractor the additional cost of the inspection.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. contractor’s city 

must be delivered to the destinations specified, and the date products ordered for mailing f.o.b. contractor’s city 

must be delivered to the U.S. Postal Service.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date 

of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared 

Support Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via 

facsimile at (202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions 

of a technical nature or to transfer any inquiries. 
Printing and Fulfillment Contract Page 25 of 38

270-S (R-2) (01/22)

STORAGE AND MAINTENANCE OF INVENTORY: Title of Government-furnished material shall remain in 

the Government. The contractor shall maintain adequate property control records of all Government-furnished 

material in accordance with industrial practices. 

The contractor will be required to store items in a manner that provides protection from any type of damage from 

the elements. 

Unless otherwise provided in this contract, the contractor, upon receipt and acceptance of any Governmentfurnished material, assumes the risk of, and shall be responsible for loss thereof, or damage thereto, except to the 

extent that such material is consumed in the performance of this contract. 

The contractor will be responsible for counting furnished material and notifying the Government of any shortage 

within 24 hours of receipt thereof.

CONTRACT EXPIRATION: Within five (5) workdays of contract expiration, the contractor must recycle 

materials using generally accepted methods at the direction of the DHA Communications’ Program Manager.

Products containing PII must be destroyed. (See “DISPOSAL OF WASTE MATERIALS.”)
Printing and Fulfillment Contract Page 26 of 38

270-S (R-2) (01/22)

SECTION 3. – DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” 

to the following units of production which are the estimated requirements to produce one (1) year’s production 

under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of 

work which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2) (3) (4) (5) (6)

I. (a) 42 689 8 2 2 2

(b) 42 333 4 1 1 2

(c) 35

(d) 10

(1) (2)

II. A. 1. (a) 76 5,125

(b) 22 15,040

(c) 52 4,750

(d) 11 5,980

2. (a) 12 600

(b) 40 3,160

(c) 2 100

(d) 2 160

(e) 45 3,080

(f) 20 1,860

B. 1. (a) 1,568 584

(b) 114 864

(c) 202 420

(d) 2 200

2. (a) 108 1,980

(b) 60 1,488

(c) 7 85

(d) 10 220

(e) 20 364

(f) 10 170

3. (a) 2 160

(b) 3 600

(c) 2 160
Printing and Fulfillment Contract Page 27 of 38

270-S (R-2) (01/22)

(1) (2)

C. 1. (a)4 126

(b)6 566

(c)4 126

(d)6 206

2. (a)2 500

(b)2 500

(c)1 250

3. (a)1 15

(b)1 15

D. 1. (a)13

(b)15

(c)13

(d)28

E. 1. (a)28

(b)28

F. 1. (a)26

(b)26

(1) (2) (3)

III. (a) 1,425 1,097 396

(b) 160 18 45

(c) 100 64 XXX

(d) 800 36 XXX

(e) 100 262 XXX

(f) 320 220 20

(g) 4,000 121 XXX

(h) 50 80 80

(i) 50 72 43

(j) 1,190 500 XXX

(k) 80 41 XXX

(l) 80 150 XXX

(m) XXX XXX 15

(n) 37011 XXX

(o) 25 50 XXX

(p) 25 32 XXX

(q) 6,170 28 XXX

(r) XXX 680 1,000

(1) (2) (3)

(s)886
Printing and Fulfillment Contract Page 28 of 38

270-S (R-2) (01/22)

IV. (a) 1.1,190

2. 525

3. 386

(b) 320

(c) 15

(d) 15

(e) 24,000

(f) 100

(g) 26

(h) 100

(i) 100

(j) 380

(k)120

(l) 60

(m) 1,210

(n) 12

V. (a) 3,192

(b) 1,076

(c) 1,449
Printing and Fulfillment Contract Page 29 of 38

270-S (R-2) (01/22)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the DETERMINATION OF AWARD) that is inconsistent 

or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 or 1,000 will be prorated at the per-100 or per-1,000 rate.

Bids for each “Format” shall be for any trim size, up to the maximum trim size listed for each of the “Formats,” as 

outlined in “SECTION 2. - SPECIFICATIONS.”

Saddle-Stitched Products – A charge will be allowed for each text page, whether printed or blank. Unless 

otherwise specified, no more than three (3) blank pages shall be permitted at the end of the text.

Products printing in more than one color or in four-color process plus one Pantone ink color – A charge under line 

items II.A.1.(c), A.2.(e), B.1.(c), B.2.(e), B.3.(c), C.1.(c), C.2.(e), C.3.(c), or D.1.(c) will be allowed only for 

pages or sides (as applicable) actually printing with the additional color(s). The base color or the base four-color 

process must be charged under the applicable line items for printing in a single ink color or for printing in fourcolor process.

Cost of all required paper must be charged under “III. PAPER.”

_____________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” Failure to submit invoices as instructed may result in delay of payment or rejection of invoice.
Printing and Fulfillment Contract Page 30 of 38

270-S (R-2) (01/22)

I. PREPRESS OPERATIONS: 

Each side of an envelope shall be charged as one page-size unit as applicable to the format.

FORMAT

A B C D E F

(1) (2) (3) (4) (5) (6)

(a) Digital color content proof

.......................per page-size unit......$______ $______ $______ $______ $______ $______

(b) Digital one-piece laminated

halftone proof

.......................per page-size unit......$______ $______ $______ $______ $______ $______

(c) PDF soft proof................................................................................................. per proof......$___________

(d) System Timework..............................................................................................per hour......$___________

Electronic prepress operations which cannot be properly classified under any other item shall be charged as 

“System Timework.” Any charges made under “System Timework” must be supported by a statement 

outlining in detail the operations for which payment is claimed. In case of dispute, the Contracting Officer 

reserves the right to be the final judge as to operations and/or number of hours chargeable under line item 

I.(d) System Timework.

II. PRINTING, BINDING, AND CONSTRUCTION: Prices offered shall be all-inclusive for printing and 

binding/construction (as applicable) in accordance with these specifications and include the cost of all 

required materials and operations necessary for the complete printing, binding, and construction of the 

product listed as defined in “SECTION 2. – SPECIFICATIONS.”

Charges for gatefolds are to be charged under line item IV.(c). Charges for construction of notepads and 

sticky notes are to be charged under line items IV.(d) and (e), as applicable. Charges for stapling looseleaf 

products are to be charged under line item IV.(g). Charges for GBC binding and spiral binding looseleaf 

products are to be charged under line items IV. (k) and (l) – as applicable. 

A. FORMAT A: Any trim size up to and including 6 x 9” –

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

1. Single Leaf Products (Wallet Cards, Badge Cards, 

Notepad Sheets, Sticky Note Sheets, Post Cards, and Flyers):

(a) Printing in a single ink color ................................ per side......$___________ $___________

(b) Printing in four-color process............................... per side......$___________ $___________

(c) Printing in a color in addition to

the first press run charged for under

line items II.A.1.(a) and (b)...................per color/per side......$___________ $___________

(d) Varnishing (spot or flood).................................... per side......$___________ $___________

_____________

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270-S (R-2) (01/22)

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

2. Saddle-Stitched Products (including binding): 

(a) Text – Printing in a single ink color....................per page......$___________ $___________

(b) Text – Printing in four-color process...................per page......$___________ $___________

(c) Covers – Printing in single ink color....................per side......$___________ $___________

(d) Covers – Printing in four-color process................per side......$___________ $___________

(e) Printing in a color in addition to

the first press run charged for under

line items II.A.2.(a) through (d) .......... per color/per page......$___________ $___________

(f) Varnishing (spot or flood).................................... per side......$___________ $___________

B. FORMAT B: Any trim size over 6 x 9” up to and including 8-1/2 x 11” –

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

1. Single Leaf Products (Brochures and Looseleaf):

(a) Printing in a single ink color ................................ per side......$___________ $___________

(b) Printing in four-color process............................... per side......$___________ $___________

(c) Printing in a color in addition to

the first press run charged for under

line items II.B.1.(a) and (b)...................per color/per side......$___________ $___________

(d) Varnishing (spot or flood).................................... per side......$___________ $___________

2. Saddle-Stitched Products and Newsletters (including binding): 

(a) Text – Printing in a single ink color....................per page......$___________ $___________

(b) Text – Printing in four-color process...................per page......$___________ $___________

(c) Covers – Printing in single ink color....................per side......$___________ $___________

(d) Covers – Printing in four-color process................per side......$___________ $___________

_____________

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270-S (R-2) (01/22)

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(e) Printing in a color in addition to

the first press run charged for under

line items II.B.2.(a) through (d) .......... per color/per page......$___________ $___________

(f) Varnishing (spot or flood).................................... per side......$___________ $___________

3. Envelopes (including construction): 

(a) Printing in a single ink color ................................ per side......$___________ $___________

(b) Printing in four-color process .............................. per side......$___________ $___________

(c) Printing in a color in addition to 

the first press run charged for under

line items II.B.3.(a) and (b)...................per color/per side......$___________ $___________

C. FORMAT C: Any trim size over 8-1/2 x 11” up to and including 17 x 11” –

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

1. Brochures:

(a) Printing in a single ink color ................................ per side......$___________ $___________

(b) Printing in four-color process............................... per side......$___________ $___________

(c) Printing in a color in addition to

the first press run charged for under

line items II.C.1.(a) and (b)...................per color/per side......$___________ $___________

(d) Varnishing (spot or flood).................................... per side......$___________ $___________

2. Envelopes (including construction): 

(a) Printing in a single ink color ................................ per side......$___________ $___________

(b) Printing in four-color process............................... per side......$___________ $___________

(c) Printing in a color in addition to 

the first press run charged for under

line items II.C.2.(a) and (b)...................per color/per side......$___________ $___________

_____________

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270-S (R-2) (01/22)

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

3. Pocket Folders (including construction):

(a) Printing in four-color process............................... per side......$___________ $___________

(b) Varnishing (spot or flood).................................... per side......$___________ $___________

D. FORMAT D: Any trim size over 17 x 11” up to and including 18 x 24” –

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

1. Posters:

(a) Printing in a single ink color ................................ per side......$___________ $___________

(b) Printing in four-color process............................... per side......$___________ $___________

(c) Printing in a color in addition to

the first press run charged for under

line items II.D.1.(a) and (b)...................per color/per side......$___________ $___________

(d) Varnishing (spot or flood).................................... per side......$___________ $___________

E. FORMAT E: Any trim size over 18 x 24” up to and including 21 x 34” –

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

1. Posters:

(a) Printing in four-color process............................... per side......$___________ $___________

(b) Varnishing (spot or flood).................................... per side......$___________ $___________

_____________

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Printing and Fulfillment Contract Page 34 of 38

270-S (R-2) (01/22)

F. FORMAT F: Any trim size over 21 x 34” up to and including 26 x 39” –

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

1. Posters:

(a) Printing in four-color process............................... per side......$___________ $___________

(b) Varnishing (spot or flood).................................... per side......$___________ $___________

III. PAPER: Payment for all paper supplied by the contractor, under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the products ordered in 

the applicable “Format” group. The cost of any paper required for make-ready or running spoilage must be 

included in the prices offered. 

Computation of the net number of leaves will be based on the following:

Wallet Cards, Badge Cards, Post Cards, Flyers, Brochures, and Looseleaf Products – Each page-size leaf for 

the maximum trim-size unit of the applicable “Format” group.

Notepad Sheets and Sticky Note Sheets – Each page-size leaf for the maximum trim-size unit of the applicable 

“Format” group.

Text (Saddle-Stitched Products and Newsletters) – Each page-size leaf for the maximum trim-size unit of the 

applicable “Format” group.

Covers (Saddle-Stitched Products and Newsletters) – Two page-size leaves will be allowed for each complete 

cover of the applicable “Format” group of the final trim size. 

Posters – Each poster for the maximum trim-size unit of the applicable “Format” group.

Pocket Folders – Each folder for the maximum trim-size unit of the applicable “Format” group.

Envelopes – Each envelope for the maximum trim-size unit of the applicable “Format” group.

_____________

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Printing and Fulfillment Contract Page 35 of 38

270-S (R-2) (01/22)

Per 1,000 Leaves

FORMATS

A B C

(1) (2) (3)

(a) White Uncoated Text (60-lb.).....................................$__________ $__________ $__________

(b) White Opacified Text (50-lb.)....................................$__________ $__________ $__________

(c) White Opacified Text (60-lb.)....................................$__________ $__________ $___XXX___

(d) White No. 1 Gloss-Coated Text (100-lb.) ..................$__________ $__________ $___XXX___

(e) White No. 2 Gloss-Coated Text (70-lb.) ....................$__________ $__________ $___XXX___

(f) White No. 2 Gloss-Coated Text (80-lb.) ....................$__________ $__________ $__________

(g) White Durable Gloss-Coated Text (70-lb.) ................$__________ $__________ $___XXX___

(h) White No. 2 Silk/Dull-Coated Text (70-lb.)...............$__________ $__________ $__________

(i) White No. 2 Silk/Dull-Coated Text (80-lb.)...............$__________ $__________ $__________

(j) White Gloss-Coated Cover (80-lb.)............................$__________ $__________ $___XXX___

(k) White No. 2 Gloss-Coated Cover (60-lb.)..................$__________ $__________ $___XXX___

(l) White No. 2 Gloss-Coated Cover (80-lb.)..................$__________ $__________ $___XXX___

(m) White No. 2 Gloss-Coated Cover (100-lb.)................$___XXX___ $___XXX___ $__________

(n) White Uncoated Cover (65-lb.)..................................$__________ $__________ $___XXX___

(o) White No. 2 Silk/Dull-Coated Cover (65-lb.) ............$_________ $__________ $___XXX___

(p) White No. 2 Silk/Dull-Coated Cover (80-lb.) ............$__________ $__________ $___XXX___

(q) White No. 2 Silk/Dull Coated Cover (100-lb.)...........$__________ $__________ $___XXX___

(r) White Writing Envelope (24-lb.)................................$____XXX___ $__________ $__________

Per 1,000 Leaves

FORMATS

D E F

(1) (2) (3)

(s) Posters –

White No. 2 Gloss-Coated Cover (100-lb.) ...............$__________ $__________ $__________

_____________

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270-S (R-2) (01/22)

IV.ADDITIONAL OPERATIONS:

(a) Folding (up to 4 folds) –

1. Format A........................................................................................per 1,000 copies......$___________

2. Format B ........................................................................................per 1,000 copies......$___________

3. Format C ........................................................................................per 1,000 copies......$___________

(b) Laminating..............................................................................................per 1,000 cards......$___________

(c) Padding (Notepads)..........................................................................per 1,000 notepads......$___________

(d) Padding (Sticky Notes).......................................................... per 1,000 sticky notepads......$___________

(e) Dry Mounting Poster on 1/2” Foam Core ............................................. per square foot......$___________

Price offered for line item IV.(f) is per square foot and must include the cost of all required materials, 

makeready, and setup media.

(f) Staple (upper left hand corner)......................................................................... per copy......$___________

(g) Drilling (3-hole punch)......................................................................... per 1,000 leaves......$___________

(h) Black Vinyl 1” capacity 3-ring Binder (6 x 9” inserts)................................ per binder........$___________

(i) Black Vinyl 1” capacity 3-ring Binder (8-1/2 x 11” inserts)........................ per binder........$___________

Prices offered for line items IV.(i) and (j) must include cost of inserting collated/drilled material into 

binder.

(j) GBC Binding (including punching and cost of comb)..................................... per copy......$___________

(k) Spiral Binding (including punching and cost of spiral).................................... per copy......$___________

(l) Wafer Seals............................................................................................. per 1,000 seals......$___________

(m) Shrink-film Wrapping ........................................................................ per 100 packages......$___________

(n) Processing Fee 

(including contract support, on-line ordering system, 

and storage of products for fulfillment)..........................................................per month......$___________

_____________

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270-S (R-2) (01/22)

V. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the cost of 

shipping containers; all necessary wrapping and packing materials; labeling and marking; NCOA verification; 

and complete distribution in accordance with these specifications.

(a) Picking and Fulfillment (up to and including five items)............................per package......$___________

(b) Picking and Fulfillment (over five items).................................................... per package......$___________

(c) Packing and sealing shipping containers................................................... per container......$___________

_____________

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Printing and Fulfillment Contract Page 38 of 38

270-S (R-2) (01/22)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected 

the city and state shown below in the address block, and the bid will be evaluated and the contract awarded on 

that basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional 

shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period 

may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________