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PROGRAM:

TITLE:

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. Prtg/Cut to Size/Proofs/Del to J'ville, IN and Suitland, MD

A. Printing 100 to 4,999 Copies:

1. Printing Face Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 4 $500.00 $2,000.00 $200.00 $800.00 $500.00 $2,000.00 $262.20 $1,048.80 $230.29 $921.16

(2) Makeready/Setup...Format B 25 $500.00 $12,500.00 $250.00 $6,250.00 $500.00 $12,500.00 $262.20 $6,555.00 $226.29 $5,657.25

(3) Makeready/Setup...Format C 1 $1,000.00 $1,000.00 $400.00 $400.00 $500.00 $500.00 $430.35 $430.35 $246.80 $246.80

(4) Running per 100 forms...Format A 36 NC $0.00 $7.50 $270.00 $9.02 $324.72 $1.91 $68.76 $16.62 $598.32

(5) Running per 100 forms...Format B 571 NC $0.00 $7.50 $4,282.50 $9.18 $5,241.78 $5.36 $3,060.56 $16.78 $9,581.38

(6) Running per 100 forms...Format C 1 NC $0.00 $8.50 $8.50 $10.14 $10.14 $14.36 $14.36 $17.44 $17.44

(b) 4-color process, per form

(1) Makeready/Setup...Format A 3 $1,000.00 $3,000.00 $500.00 $1,500.00 $750.00 $2,250.00 $274.55 $823.65 $560.43 $1,681.29

(2) Makeready/Setup...Format B 10 $1,000.00 $10,000.00 $600.00 $6,000.00 $750.00 $7,500.00 $274.55 $2,745.50 $556.45 $5,564.50

(3) Makeready/Setup...Format C 1 $2,000.00 $2,000.00 $700.00 $700.00 $750.00 $750.00 $453.62 $453.62 $615.50 $615.50

(4) Running per 100 forms...Format A 57 NC $0.00 $10.00 $570.00 $9.85 $561.45 $4.03 $229.71 $20.09 $1,145.13

(5) Running per 100 forms...Format B 194 NC $0.00 $10.00 $1,940.00 $10.15 $1,969.10 $9.70 $1,881.80 $20.24 $3,926.56

(6) Running per 100 forms...Format C 30 NC $0.00 $20.00 $600.00 $13.56 $406.80 $25.97 $779.10 $20.92 $627.60

2. Printing Back Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $75.00 $75.00 $24.50 $24.50 $61.75 $61.75 $115.14 $115.14

(2) Makeready/Setup...Format B 20 $500.00 $10,000.00 $75.00 $1,500.00 $24.50 $490.00 $61.75 $1,235.00 $113.14 $2,262.80

(3) Makeready/Setup...Format C 1 $1,000.00 $1,000.00 $150.00 $150.00 $24.50 $24.50 $107.50 $107.50 $123.40 $123.40

(4) Running per 100 forms...Format A 36 NC $0.00 $5.00 $180.00 $0.40 $14.40 $1.72 $61.92 $8.31 $299.16

(5) Running per 100 forms...Format B 571 NC $0.00 $5.00 $2,855.00 $0.42 $239.82 $3.52 $2,009.92 $8.39 $4,790.69

(6) Running per 100 forms...Format C 1 NC $0.00 $6.50 $6.50 $0.46 $0.46 $10.35 $10.35 $8.72 $8.72

(b) 4-color process, per form

(1) Makeready/Setup...Format A 2 $1,000.00 $2,000.00 $150.00 $300.00 $84.00 $168.00 $68.50 $137.00 $280.22 $560.44

(2) Makeready/Setup...Format B 7 $1,000.00 $7,000.00 $150.00 $1,050.00 $84.00 $588.00 $68.50 $479.50 $278.22 $1,947.54

(3) Makeready/Setup...Format C 1 $2,000.00 $2,000.00 $300.00 $300.00 $84.00 $84.00 $113.25 $113.25 $307.75 $307.75

(4) Running per 100 forms...Format A 57 NC $0.00 $7.50 $427.50 $1.77 $100.89 $3.84 $218.88 $10.04 $572.28

(5) Running per 100 forms...Format B 95 NC $0.00 $7.50 $712.50 $2.27 $215.65 $7.81 $741.95 $10.12 $961.40

(6) Running per 100 forms...Format C 30 NC $0.00 $15.00 $450.00 $3.71 $111.30 $22.04 $661.20 $10.46 $313.80

3. Add'l Colors/Varnish, per color/varnish, per side, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $75.00 $75.00 $24.50 $24.50 $12.00 $12.00 $157.64 $157.64

(2) Makeready/Setup...Format B 10 $500.00 $5,000.00 $100.00 $1,000.00 $24.50 $245.00 $12.00 $120.00 $157.64 $1,576.40

(3) Makeready/Setup...Format C 2 $1,000.00 $2,000.00 $175.00 $350.00 $24.50 $49.00 $23.00 $46.00 $158.06 $316.12

(4) Running per 100 forms...Format A 1 NC $0.00 $2.50 $2.50 $0.39 $0.39 $2.12 $2.12 $0.99 $0.99

(5) Running per 100 forms...Format B 47 NC $0.00 $2.50 $117.50 $0.40 $18.80 $4.34 $203.98 $0.99 $46.53

(6) Running per 100 forms...Format C 1 NC $0.00 $2.50 $2.50 $0.49 $0.49 $11.61 $11.61 $0.99 $0.99

B. Printing 5,000 to 49,999 Copies:

1. Printing Face Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $200.00 $200.00 $500.00 $500.00 $285.00 $285.00 $230.29 $230.29

(2) Makeready/Setup...Format B 85 $500.00 $42,500.00 $250.00 $21,250.00 $500.00 $42,500.00 $285.00 $24,225.00 $226.29 $19,234.65

(3) Makeready/Setup...Format C 2 $1,000.00 $2,000.00 $400.00 $800.00 $500.00 $1,000.00 $285.00 $570.00 $246.80 $493.60

(4) Running per 100 forms...Format A 50 NC $0.00 $4.00 $200.00 $1.39 $69.50 $0.40 $20.00 $0.98 $49.00

(5) Running per 100 forms...Format B 8,500 NC $0.00 $4.00 $34,000.00 $1.50 $12,750.00 $0.88 $7,480.00 $1.23 $10,455.00

(6) Running per 100 forms...Format C 400 NC $0.00 $6.00 $2,400.00 $2.23 $892.00 $3.04 $1,216.00 $2.76 $1,104.00

(b) 4-color process, per form

(1) Makeready/Setup...Format A 8 $1,000.00 $8,000.00 $500.00 $4,000.00 $750.00 $6,000.00 $760.00 $6,080.00 $560.43 $4,483.44

(2) Makeready/Setup...Format B 20 $1,000.00 $20,000.00 $600.00 $12,000.00 $750.00 $15,000.00 $760.00 $15,200.00 $556.45 $11,129.00

(3) Makeready/Setup...Format C 2 $2,000.00 $4,000.00 $700.00 $1,400.00 $750.00 $1,500.00 $760.00 $1,520.00 $615.50 $1,231.00

(4) Running per 100 forms...Format A 154 NC $0.00 $6.00 $924.00 $1.49 $229.46 $0.53 $81.62 $1.16 $178.64

(5) Running per 100 forms...Format B 4,000 NC $0.00 $6.00 $24,000.00 $1.89 $7,560.00 $1.11 $4,440.00 $1.52 $6,080.00

(6) Running per 100 forms...Format C 300 NC $0.00 $10.00 $3,000.00 $3.96 $1,188.00 $5.02 $1,506.00 $3.55 $1,065.00

2. Printing Back Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $75.00 $75.00 $24.50 $24.50 $285.00 $285.00 $115.14 $115.14

(2) Makeready/Setup...Format B 50 $500.00 $25,000.00 $75.00 $3,750.00 $24.50 $1,225.00 $285.00 $14,250.00 $113.14 $5,657.00

(3) Makeready/Setup...Format C 2 $1,000.00 $2,000.00 $150.00 $300.00 $24.50 $49.00 $285.00 $570.00 $123.40 $246.80

(4) Running per 100 forms...Format A 50 NC $0.00 $2.50 $125.00 $0.18 $9.00 $0.23 $11.50 $0.49 $24.50

(5) Running per 100 forms...Format B 5,800 NC $0.00 $2.50 $14,500.00 $0.09 $522.00 $0.47 $2,726.00 $0.61 $3,538.00

(6) Running per 100 forms...Format C 400 NC $0.00 $4.00 $1,600.00 $0.06 $24.00 $2.33 $932.00 $1.38 $552.00

(b) 4-color process, per form

(1) Makeready/Setup...Format A 7 $1,000.00 $7,000.00 $150.00 $1,050.00 $84.00 $588.00 $760.00 $5,320.00 $280.22 $1,961.54

(2) Makeready/Setup...Format B 20 $1,000.00 $20,000.00 $150.00 $3,000.00 $84.00 $1,680.00 $760.00 $15,200.00 $278.22 $5,564.40

(3) Makeready/Setup...Format C 2 $2,000.00 $4,000.00 $300.00 $600.00 $84.00 $168.00 $760.00 $1,520.00 $307.75 $615.50

(4) Running per 100 forms...Format A 154 NC $0.00 $4.50 $693.00 $2.50 $385.00 $0.34 $52.36 $0.58 $89.32

(5) Running per 100 forms...Format B 4,000 NC $0.00 $4.50 $18,000.00 $2.63 $10,520.00 $0.74 $2,960.00 $0.76 $3,040.00

(6) Running per 100 forms...Format C 300 NC $0.00 $7.50 $2,250.00 $2.86 $858.00 $2.88 $864.00 $1.78 $534.00

3. Add'l Colors/Varnish, per color/varnish, per side, per form

(1) Makeready/Setup...Format A 2 $500.00 $1,000.00 $75.00 $150.00 $24.50 $49.00 $190.00 $380.00 $157.64 $315.28

(2) Makeready/Setup...Format B 59 $500.00 $29,500.00 $100.00 $5,900.00 $24.50 $1,445.50 $190.00 $11,210.00 $157.64 $9,300.76

(3) Makeready/Setup...Format C 2 $1,000.00 $2,000.00 $175.00 $350.00 $24.50 $49.00 $190.00 $380.00 $158.06 $316.12

(4) Running per 100 forms...Format A 50 NC $0.00 $2.50 $125.00 $0.21 $10.50 $0.04 $2.00 $0.05 $2.50

(5) Running per 100 forms...Format B 50 NC $0.00 $2.50 $125.00 $0.12 $6.00 $0.07 $3.50 $0.05 $2.50

(6) Running per 100 forms...Format C 50 NC $0.00 $2.50 $125.00 $0.11 $5.50 $0.66 $33.00 $0.19 $9.50

C. Printing 50,000 to 249,999 copies:

1. Printing Face Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $200.00 $200.00 $500.00 $500.00 $285.00 $285.00 $230.29 $230.29

(2) Makeready/Setup...Format B 10 $500.00 $5,000.00 $250.00 $2,500.00 $500.00 $5,000.00 $285.00 $2,850.00 $226.29 $2,262.90

(3) Makeready/Setup...Format C 1 $1,000.00 $1,000.00 $400.00 $400.00 $500.00 $500.00 $285.00 $285.00 $246.80 $246.80

(4) Running per 100 forms...Format A 500 NC $0.00 $3.50 $1,750.00 $1.37 $685.00 $0.40 $200.00 $0.49 $245.00

(5) Running per 100 forms...Format B 10,000 NC $0.00 $3.50 $35,000.00 $1.48 $14,800.00 $0.88 $8,800.00 $0.88 $8,800.00

(6) Running per 100 forms...Format C 500 NC $0.00 $5.50 $2,750.00 $2.20 $1,100.00 $3.04 $1,520.00 $2.34 $1,170.00

(b) 4-color process, per form

(1) Makeready/Setup...Format A 1 $1,000.00 $1,000.00 $500.00 $500.00 $750.00 $750.00 $760.00 $760.00 $560.43 $560.43

(2) Makeready/Setup...Format B 5 $1,000.00 $5,000.00 $600.00 $3,000.00 $750.00 $3,750.00 $760.00 $3,800.00 $556.45 $2,782.25

(3) Makeready/Setup...Format C 1 $2,000.00 $2,000.00 $700.00 $700.00 $750.00 $750.00 $760.00 $760.00 $615.50 $615.50

(4) Running per 100 forms...Format A 500 NC $0.00 $5.50 $2,750.00 $1.39 $695.00 $0.53 $265.00 $0.63 $315.00

(5) Running per 100 forms...Format B 5,000 NC $0.00 $5.50 $27,500.00 $1.50 $7,500.00 $1.11 $5,550.00 $1.17 $5,850.00

(6) Running per 100 forms...Format C 500 NC $0.00 $9.50 $4,750.00 $3.40 $1,700.00 $5.02 $2,510.00 $3.03 $1,515.00

2. Printing Back Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $75.00 $75.00 $24.50 $24.50 $285.00 $285.00 $115.14 $115.14

(2) Makeready/Setup...Format B 1 $500.00 $500.00 $75.00 $75.00 $24.50 $24.50 $285.00 $285.00 $113.14 $113.14

(3) Makeready/Setup...Format C 1 $1,000.00 $1,000.00 $150.00 $150.00 $24.50 $24.50 $285.00 $285.00 $123.40 $123.40

(4) Running per 100 forms...Format A 500 NC $0.00 $2.00 $1,000.00 $0.02 $10.00 $0.23 $115.00 $0.24 $120.00

(5) Running per 100 forms...Format B 1,000 NC $0.00 $2.00 $2,000.00 $0.02 $20.00 $0.47 $470.00 $0.44 $440.00

(6) Running per 100 forms...Format C 500 NC $0.00 $3.50 $1,750.00 $0.03 $15.00 $2.33 $1,165.00 $1.17 $585.00

(b) 4-color process, per form

(1) Makeready/Setup...Format A 1 $1,000.00 $1,000.00 $150.00 $150.00 $84.00 $84.00 $760.00 $760.00 $280.22 $280.22

(2) Makeready/Setup...Format B 5 $1,000.00 $5,000.00 $150.00 $750.00 $84.00 $420.00 $760.00 $3,800.00 $278.22 $1,391.10

(3) Makeready/Setup...Format C 1 $2,000.00 $2,000.00 $300.00 $300.00 $84.00 $84.00 $760.00 $760.00 $307.75 $307.75

(4) Running per 100 forms...Format A 500 NC $0.00 $4.00 $2,000.00 $0.73 $365.00 $0.34 $170.00 $0.32 $160.00

(5) Running per 100 forms...Format B 5,000 NC $0.00 $4.00 $20,000.00 $0.82 $4,100.00 $0.74 $3,700.00 $0.58 $2,900.00

(6) Running per 100 forms...Format C 500 NC $0.00 $7.00 $3,500.00 $2.09 $1,045.00 $2.88 $1,440.00 $1.52 $760.00

3. Add'l Colors/Varnish, per color/varnish, per side, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $75.00 $75.00 $24.50 $24.50 $190.00 $190.00 $157.64 $157.64

(2) Makeready/Setup...Format B 1 $500.00 $500.00 $100.00 $100.00 $24.50 $24.50 $190.00 $190.00 $157.64 $157.64

(3) Makeready/Setup...Format C 1 $1,000.00 $1,000.00 $175.00 $175.00 $24.50 $24.50 $190.00 $190.00 $158.06 $158.06

(4) Running per 100 forms...Format A 500 NC $0.00 $2.00 $1,000.00 $0.05 $25.00 $0.04 $20.00 $0.01 $5.00

(5) Running per 100 forms...Format B 500 NC $0.00 $2.00 $1,000.00 $0.04 $20.00 $0.07 $35.00 $0.03 $15.00

(6) Running per 100 forms...Format C 500 NC $0.00 $2.00 $1,000.00 $0.04 $20.00 $0.66 $330.00 $0.08 $40.00

D. Printing 250,000 to 999,999 copies:

1. Printing Face Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $200.00 $200.00 $500.00 $500.00 $332.00 $332.00 $230.29 $230.29

(2) Makeready/Setup...Format B 2 $500.00 $1,000.00 $250.00 $500.00 $500.00 $1,000.00 $332.00 $664.00 $226.29 $452.58

(3) Makeready/Setup...Format C 1 $1,000.00 $1,000.00 $400.00 $400.00 $500.00 $500.00 $332.00 $332.00 $246.80 $246.80

(4) Running per 100 forms...Format A 2,500 NC $0.00 $3.00 $7,500.00 $0.54 $1,350.00 $0.40 $1,000.00 $0.43 $1,075.00

(5) Running per 100 forms...Format B 5,350 NC $0.00 $3.00 $16,050.00 $1.04 $5,564.00 $0.80 $4,280.00 $0.78 $4,173.00

(6) Running per 100 forms...Format C 2,500 NC $0.00 $5.00 $12,500.00 $2.01 $5,025.00 $2.14 $5,350.00 $2.17 $5,425.00

(b) 4-color process, per form

(1) Makeready/Setup...Format A 1 $1,000.00 $1,000.00 $500.00 $500.00 $750.00 $750.00 $950.00 $950.00 $560.43 $560.43

(2) Makeready/Setup...Format B 3 $1,000.00 $3,000.00 $600.00 $1,800.00 $750.00 $2,250.00 $950.00 $2,850.00 $556.45 $1,669.35

(3) Makeready/Setup...Format C 1 $2,000.00 $2,000.00 $700.00 $700.00 $750.00 $750.00 $950.00 $950.00 $615.50 $615.50

(4) Running per 100 forms...Format A 2,500 NC $0.00 $5.00 $12,500.00 $1.28 $3,200.00 $0.47 $1,175.00 $0.56 $1,400.00

(5) Running per 100 forms...Format B 15,900 NC $0.00 $5.00 $79,500.00 $1.39 $22,101.00 $0.95 $15,105.00 $1.02 $16,218.00

(6) Running per 100 forms...Format C 2,500 NC $0.00 $9.00 $22,500.00 $3.13 $7,825.00 $2.45 $6,125.00 $2.76 $6,900.00

2. Printing Back Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $75.00 $75.00 $24.50 $24.50 $332.00 $332.00 $115.14 $115.14

(2) Makeready/Setup...Format B 2 $500.00 $1,000.00 $75.00 $150.00 $24.50 $49.00 $332.00 $664.00 $113.14 $226.28

(3) Makeready/Setup...Format C 1 $1,000.00 $1,000.00 $150.00 $150.00 $24.50 $24.50 $332.00 $332.00 $123.40 $123.40

(4) Running per 100 forms...Format A 2,500 NC $0.00 $1.50 $3,750.00 $0.01 $25.00 $0.02 $50.00 $0.21 $525.00

(5) Running per 100 forms...Format B 5,350 NC $0.00 $1.50 $8,025.00 $0.01 $53.50 $0.03 $160.50 $0.39 $2,086.50

(6) Running per 100 forms...Format C 2,500 NC $0.00 $3.00 $7,500.00 $0.01 $25.00 $0.09 $225.00 $1.09 $2,725.00

(b) 4-color process, per form

(1) Makeready/Setup...Format A 1 $1,000.00 $1,000.00 $150.00 $150.00 $84.00 $84.00 $950.00 $950.00 $280.22 $280.22

(2) Makeready/Setup...Format B 3 $1,000.00 $3,000.00 $150.00 $450.00 $84.00 $252.00 $950.00 $2,850.00 $278.22 $834.66

(3) Makeready/Setup...Format C 1 $2,000.00 $2,000.00 $300.00 $300.00 $84.00 $84.00 $950.00 $950.00 $307.75 $307.75

(4) Running per 100 forms...Format A 2,500 NC $0.00 $3.50 $8,750.00 $0.72 $1,800.00 $0.03 $75.00 $0.28 $700.00

(5) Running per 100 forms...Format B 15,900 NC $0.00 $3.50 $55,650.00 $0.81 $12,879.00 $0.05 $795.00 $0.15 $2,385.00

(6) Running per 100 forms...Format C 2,500 NC $0.00 $6.50 $16,250.00 $1.84 $4,600.00 $0.14 $350.00 $1.38 $3,450.00

3. Add'l Colors/Varnish, per color/varnish, per side, per form

(1) Makeready/Setup...Format A 1 $500.00 $500.00 $75.00 $75.00 $24.50 $24.50 $237.00 $237.00 $157.64 $157.64

(2) Makeready/Setup...Format B 1 $500.00 $500.00 $100.00 $100.00 $24.50 $24.50 $237.00 $237.00 $157.64 $157.64

(3) Makeready/Setup...Format C 1 $1,000.00 $1,000.00 $175.00 $175.00 $24.50 $24.50 $237.00 $237.00 $158.06 $158.06

(4) Running per 100 forms...Format A 2,500 NC $0.00 $2.00 $5,000.00 $0.04 $100.00 $0.03 $75.00 $0.01 $25.00

(5) Running per 100 forms...Format B 2,500 NC $0.00 $2.00 $5,000.00 $0.03 $75.00 $0.05 $125.00 $0.03 $75.00

(6) Running per 100 forms...Format C 2,500 NC $0.00 $2.00 $5,000.00 $0.03 $75.00 $0.14 $350.00 $0.08 $200.00

2584-S TERM OF CONTRACT DATE of AWARD THROUGH JULY 31, 2024 and 3 OPTION YEARS

CENSUS MISCELLANEOUS LETTERS, FORMS, AND FLYERS ADVANTAGE COLOR 

Anaheim, CA

KM Media

Clifton, NJ

NPC

Claysburg, PA

AWARDED

PHOENIX LITHO

Philadelphia, PA

RR DONNELLEY

Philadelphia, PA
Page 2 of 2

PROGRAM:

TITLE:

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

KM Media

Clifton, NJ

NPC

Claysburg, PA

AWARDED

PHOENIX LITHO

Philadelphia, PA

RR DONNELLEY

Philadelphia, PA

2584-S TERM OF CONTRACT DATE of AWARD THROUGH JULY 31, 2024 and 3 OPTION YEARS

CENSUS MISCELLANEOUS LETTERS, FORMS, AND FLYERS ADVANTAGE COLOR 

Anaheim, CA

E. Printing 1,000,000 to 2,500,000 copies:

1. Printing Face Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 0 $500.00 $0.00 $200.00 $0.00 XX $0.00 $332.00 $0.00 $230.29 $0.00

(2) Makeready/Setup...Format B 1 $500.00 $500.00 $250.00 $250.00 $500.00 $500.00 $332.00 $332.00 $226.29 $226.29

(3) Makeready/Setup...Format C 0 $1,000.00 $0.00 $400.00 $0.00 XX $0.00 $332.00 $0.00 $246.80 $0.00

(4) Running per 100 forms...Format A 0 NC $0.00 $2.50 $0.00 XX $0.00 $0.40 $0.00 $0.39 $0.00

(5) Running per 100 forms...Format B 10,000 NC $0.00 $2.50 $25,000.00 $0.99 $9,900.00 $0.80 $8,000.00 $0.74 $7,400.00

(6) Running per 100 forms...Format C 0 NC $0.00 $4.50 $0.00 XX $0.00 $2.14 $0.00 $2.17 $0.00

(b) 4-color process, per form XX $0.00

(1) Makeready/Setup...Format A 0 $1,000.00 $0.00 $500.00 $0.00 XX $0.00 $760.00 $0.00 $560.43 $0.00

(2) Makeready/Setup...Format B 1 $1,000.00 $1,000.00 $600.00 $600.00 $750.00 $750.00 $760.00 $760.00 $556.45 $556.45

(3) Makeready/Setup...Format C 0 $2,000.00 $0.00 $700.00 $0.00 XX $0.00 $760.00 $0.00 $615.50 $0.00

(4) Running per 100 forms...Format A 0 NC $0.00 $4.50 $0.00 XX $0.00 $0.47 $0.00 $0.50 $0.00

(5) Running per 100 forms...Format B 10,000 NC $0.00 $4.50 $45,000.00 $1.29 $12,900.00 $0.95 $9,500.00 $0.96 $9,600.00

(6) Makeready/Setup...Format C 0 NC $0.00 $8.00 $0.00 XX $0.00 $2.45 $0.00 $2.80 $0.00

2. Printing Back Side:

(a) Single ink color, per form

(1) Makeready/Setup...Format A 0 $500.00 $0.00 $75.00 $0.00 XX $0.00 $332.00 $0.00 $115.14 $0.00

(2) Makeready/Setup...Format B 1 $500.00 $500.00 $75.00 $75.00 $24.50 $24.50 $332.00 $332.00 $113.14 $113.14

(3) Makeready/Setup...Format C 0 $1,000.00 $0.00 $150.00 $0.00 XX $0.00 $760.00 $0.00 $123.40 $0.00

(4) Running per 100 forms...Format A 0 NC $0.00 $1.00 $0.00 XX $0.00 $0.02 $0.00 $0.19 $0.00

(5) Running per 100 forms...Format B 10,000 NC $0.00 $1.00 $10,000.00 $0.01 $100.00 $0.03 $300.00 $0.37 $3,700.00

(6) Makeready/Setup...Format C 0 NC $0.00 $2.50 $0.00 XX $0.00 $0.09 $0.00 $1.09 $0.00

(b) 4-color process, per form

(1) Makeready/Setup...Format A 0 $1,000.00 $0.00 $150.00 $0.00 XX $0.00 $760.00 $0.00 $280.22 $0.00

(2) Makeready/Setup...Format B 1 $1,000.00 $1,000.00 $150.00 $150.00 $84.00 $84.00 $760.00 $760.00 $278.22 $278.22

(3) Makeready/Setup...Format C 0 $1,000.00 $0.00 $300.00 $0.00 XX $0.00 $760.00 $0.00 $307.75 $0.00

(4) Running per 100 forms...Format A 0 NC $0.00 $3.00 $0.00 XX $0.00 $0.03 $0.00 $0.25 $0.00

(5) Running per 100 forms...Format B 10,000 NC $0.00 $3.00 $30,000.00 $0.70 $7,000.00 $0.05 $500.00 $0.48 $4,800.00

(6) Makeready/Setup...Format C 0 NC $0.00 $6.00 $0.00 XX $0.00 $0.14 $0.00 $1.40 $0.00

3. Add'l Colors/Varnish, per color/varnish, per side, per form

(1) Makeready/Setup...Format A 0 $500.00 $0.00 $75.00 $0.00 XX $0.00 $190.00 $0.00 $157.64 $0.00

(2) Makeready/Setup...Format B 0 $500.00 $0.00 $100.00 $0.00 XX $0.00 $190.00 $0.00 $157.64 $0.00

(3) Makeready/Setup...Format C 0 $1,000.00 $0.00 $175.00 $0.00 XX $0.00 $190.00 $0.00 $158.06 $0.00

(4) Running per 100 forms...Format A 0 NC $0.00 $2.00 $0.00 XX $0.00 $0.03 $0.00 $0.01 $0.00

(5) Running per 100 forms...Format B 0 NC $0.00 $2.00 $0.00 XX $0.00 $0.05 $0.00 $0.03 $0.00

(6) Running per 100 forms...Format C 0 NC $0.00 $2.00 $0.00 XX $0.00 $0.14 $0.00 $0.09 $0.00

II. Stock/Paper:

(a) White Uncoated Text (50-lb.) - A60

(1) Format A...per 100 leaves 3,000 $1.75 $5,250.00 $0.61 $1,830.00 $0.48 $1,440.00 $1.01 $3,030.00 $0.63 $1,890.00

(2) Format B...per 100 leaves 65,400 $3.50 $228,900.00 $1.23 $80,442.00 $0.96 $62,784.00 $2.02 $132,108.00 $1.26 $82,404.00

(3) Format C...per 100 leaves 620 $10.50 $6,510.00 $3.69 $2,287.80 $2.56 $1,587.20 $6.06 $3,757.20 $5.03 $3,118.60

(b) White Gloss-Coated Text (70-lb.) - A180

(1) Format A...per 100 leaves 30 $3.50 $105.00 $0.86 $25.80 $0.84 $25.20 $1.48 $44.40 $1.05 $31.50

(2) Format B...per 100 leaves 21,710 $7.00 $151,970.00 $1.72 $37,341.20 $1.68 $36,472.80 $2.95 $64,044.50 $2.10 $45,591.00

(3) Format C...per 100 leaves 26 $21.00 $546.00 $5.16 $134.16 $4.48 $116.48 $8.86 $230.36 $7.01 $182.26

(c) White Writing or Colored Writing (20-lb.) - D10

(1) Format A...per 100 leaves 30 $3.50 $105.00 $0.75 $22.50 $0.64 $19.20 $1.52 $45.60 $0.79 $23.70

(2) Format B...per 100 leaves 412 $7.00 $2,884.00 $1.50 $618.00 $1.27 $523.24 $3.03 $1,248.36 $1.57 $646.84

(3) Format C...per 100 leaves 20 $21.00 $420.00 $4.50 $90.00 $3.37 $67.40 $9.10 $182.00 $6.28 $125.60

(d) White 24% Bond, 50% Recycled (20-lb.) or White 25% Bond, (20 lbs.) - G45

(1) Format A...per 100 leaves 30 $3.50 $105.00 $2.50 $75.00 $1.29 $38.70 $1.41 $42.30 $0.69 $20.70

(2) Format B...per 100 leaves 952 $7.00 $6,664.00 $5.00 $4,760.00 $2.57 $2,446.64 $2.83 $2,694.16 $1.38 $1,313.76

(3) Format C...per 100 leaves 20 $21.00 $420.00 $15.00 $300.00 $6.85 $137.00 $8.48 $169.60 $5.53 $110.60

(e) White Index (110-lb.) - K10

(1) Format A...per 100 leaves 360 $10.00 $3,600.00 $2.00 $720.00 $2.12 $763.20 $4.04 $1,454.40 $1.94 $698.40

(2) Format B...per 100 leaves 212 $21.00 $4,452.00 $4.00 $848.00 $4.23 $896.76 $8.08 $1,712.96 $3.88 $822.56

(3) Format C...per 100 leaves 40 $63.00 $2,520.00 $12.00 $480.00 $11.26 $450.40 $24.24 $969.60 $15.52 $620.80

(f) White Litho (Gloss) Coated Cover (80-lb.) - L10

(1) Format A...per 100 leaves 96 $10.00 $960.00 $1.80 $172.80 $2.36 $226.56 $3.15 $302.40 $2.50 $240.00

(2) Format B...per 100 leaves 3,200 $21.00 $67,200.00 $3.60 $11,520.00 $4.71 $15,072.00 $6.30 $20,160.00 $5.00 $16,000.00

(3) Format C...per 100 leaves 400 $63.00 $25,200.00 $10.80 $4,320.00 $12.56 $5,024.00 $18.89 $7,556.00 $20.00 $8,000.00

(g) Colored Vellum-Finish Cover (65-lb.) - L20

(1) Format A...per 100 leaves 40 $20.00 $800.00 $6.00 $240.00 $4.08 $163.20 $3.38 $135.20 $2.10 $84.00

(2) Format B...per 100 leaves 62 $42.00 $2,604.00 $12.00 $744.00 $8.15 $505.30 $6.77 $419.74 $4.19 $259.78

(3) Format C...per 100 leaves 20 $126.00 $2,520.00 $36.00 $720.00 $21.71 $434.20 $20.31 $406.20 $16.76 $335.20

(h) White Matte Coated Cover (80-lb.) - L50

(1) Format A...per 100 leaves 20 $10.00 $200.00 $1.80 $36.00 $2.39 $47.80 $3.15 $63.00 $2.45 $49.00

(2) Format B...per 100 leaves 5,507 $21.00 $115,647.00 $3.60 $19,825.20 $4.78 $26,323.46 $6.30 $34,694.10 $4.89 $26,929.23

(3) Format C...per 100 leaves 40 $63.00 $2,520.00 $10.80 $432.00 $12.73 $509.20 $18.89 $755.60 $19.58 $783.20

III. Additional Operations:

(a) Embedded Fonts...per file 2 NC $0.00 $25.00 $50.00 $35.00 $70.00 $100.00 $200.00 $35.00 $70.00

(b) Inkjet Proofs, (2 sets of proofs per item):

(1) Format A...per item 1 $100.00 $100.00 $100.00 $100.00 $12.50 $12.50 $9.50 $9.50 $25.00 $25.00

(2) Format B...per item 1 $200.00 $200.00 $100.00 $100.00 $12.50 $12.50 $19.00 $19.00 $25.00 $25.00

(3) Format C...per item 1 $600.00 $600.00 $150.00 $150.00 $12.50 $12.50 $57.00 $57.00 $25.00 $25.00

(c) PDF Proofs, per item 210 NC $0.00 $1.00 $210.00 $2.00 $420.00 $9.50 $1,995.00 $10.00 $2,100.00

(d) Perforating (slit or slot)...per 100 leaves 120 $50.00 $6,000.00 $2.50 $300.00 $0.15 $18.00 $0.47 $56.40 $0.50 $60.00

(e) Laminating...per 100 leaves

(1) Format A...per 100 leaves 400 $25.00 $10,000.00 $6.00 $2,400.00 $19.50 $7,800.00 $11.20 $4,480.00 $6.10 $2,440.00

(2) Format B...per 100 leaves 400 $25.00 $10,000.00 $15.00 $6,000.00 $25.00 $10,000.00 $20.64 $8,256.00 $9.15 $3,660.00

(3) Format C...per 100 leaves 3,000 $25.00 $75,000.00 $30.00 $90,000.00 $55.00 $165,000.00 $77.92 $233,760.00 $16.27 $48,810.00

(f) Folding, per 100 leaves 33,517 $2.50 $83,792.50 $3.00 $100,551.00 $4.67 $156,524.39 $0.60 $20,110.20 $2.90 $97,199.30

(g) Padding, per pad 2 $500.00 $1,000.00 $25.00 $50.00 $1.15 $2.30 $0.84 $1.68 $5.00 $10.00

(h) Shrink-film wrap

(1) Format A...per package 2,394 $0.25 $598.50 $0.25 $598.50 $0.30 $718.20 $0.24 $574.56 $0.31 $742.14

(2) Format B...per package 33,983 $0.25 $8,495.75 $0.25 $8,495.75 $0.30 $10,194.90 $0.24 $8,155.92 $0.31 $10,534.73

(3) Format C...per package 2,155 $0.25 $538.75 $0.25 $538.75 $0.30 $646.50 $0.24 $517.20 $0.36 $775.80

IV. Pallets and Deliver f.o.b. Destination by Traceable Means:

1. Pallets...per pallet 63 $350.00 $22,050.00 $25.00 $1,575.00 $14.00 $882.00 $7.15 $450.45 $20.00 $1,260.00

2. Deliver F.O.B. Destination:

(a) Zone 1...per 10 lbs. 427 $15.00 $6,405.00 $15.00 $6,405.00 $6.90 $2,946.30 $8.58 $3,663.66 $10.27 $4,385.29

(b) Zone 2...per 10 lbs. 490 $13.00 $6,370.00 $17.50 $8,575.00 $4.60 $2,254.00 $5.72 $2,802.80 $9.90 $4,851.00

(c) Zone 3...per 10 lbs. 154 $11.00 $1,694.00 $20.00 $3,080.00 $5.18 $797.72 $6.44 $991.76 $9.46 $1,456.84

(d) Zone 4...per 10 lbs. 185 $9.00 $1,665.00 $22.50 $4,162.50 $6.04 $1,117.40 $7.51 $1,389.35 $9.90 $1,831.50

(e) Zone 5...per 10 lbs. 444 $7.00 $3,108.00 $25.00 $11,100.00 $8.05 $3,574.20 $10.01 $4,444.44 $9.46 $4,200.24

(f) Zone 6...per 10 lbs. 335 $5.00 $1,675.00 $30.00 $10,050.00 $8.34 $2,793.90 $10.37 $3,473.95 $10.94 $3,664.90

V. PREMIUM PAYMENTS:

(a) Percentage increase for accelerated schedule 5.00% 50.00% 20.00% 40.00% 30.00% 40.00%

$1,148,394.50 $1,111,417.96 $811,474.40 $825,649.17 -- -- -- -- -- --

$632,102.00 $167,984.46 $156,073.94 $276,225.68

$516,292.50 $943,433.50 $655,400.46 $549,423.49

$228,500.00 $189,767.00 $143,220.65 $143,648.12

$11,425.00 $9,488.35 $7,161.03 $7,182.41

$5,712.50 $1,897.67 $2,864.41 $2,154.72

$1,154,107.00 $1,113,315.63 $814,338.81 $827,803.89

0.25% $2,885.27 0.25% $2,783.29 0.25% $2,035.85 5.00% $41,390.19 0.00%

20 DAYS $1,151,221.73 20 DAYS $1,110,532.34 20 DAYS $812,302.96 20 DAYS $786,413.70 NET -- -- -- -- -- --

Abstracted by: Teri Shoffstall 7/28/2023

Verified by: TN 07/31/2023

Awarded to: Phoenix Lithographing

NPC RR Donnelley 

Discounted Total

Subtotal

Stock/Paper

Subtotal Minus Stock/Paper

Premium Payment up to 49,999 copies I.A and I.B.

5% Accelerated Production Schedule

Accelerated Production Schedule Premium Payment

Total Plus Accelerated Production Schedule Premium Payment

Prompt Payment Discount

AWARDED

Advantage KM Phoenix Litho
William M. Lansky

Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE

Northeast Region APS Team | infonortheast@gpo.gov

July 20, 2023

This is Amendment No. #1. The specifications in our invitation for bids on 

Program 2584S, scheduled for opening at July 27, 2023 at 2 PM (EDT) are 

amended as follows:

1. On Page 17 of 22 change:

“D. Printing 100 to 4,999 copies:” to “A. Printing 100 to 4,999 copies:”.

2. On Page 18 of 22 change:

“E. Printing 5,000 to 49,999 copies:” to “B. Printing 5,000 to 49,999 copies:”

 On page 18 of 22, change:

“E. Printing 50,000 to 249,999 copies:” to “C. Printing 50,000 to 249,999 copies:”

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

U.S. Government Publishing Office

Northeast Region APS Team

infonortheast@gpo.gov

Amended bid or acknowledgement must be submitted using the method(s) 

specified in the solicitation for bid submission.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID 

OPENING. Failure to acknowledge receipt of amendment, by amendment 

number, prior to bid-opening time, may be reason for bid being declared 

nonresponsive.

Sincerely,

WILLIAM M. LANSKY

Contracting Officer
Program 2584-S

Written by: T S

Reviewed by: TN

U.S. GOVERNMENT PUBLISHING OFFICE

Northeast Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Census Miscellaneous Letters, Forms, and Flyers

as requisitioned from the U.S. Government Publishing Office (GPO) for

Department of Commerce (Census) – Suitland, Maryland

Single Award

TERM OF CONTRACT:

The term of this contract is for 1-year (base year period of Date of Award through July 31, 2024) and 3 option year periods 

(August 1, 2024 through July 31, 2025; August 1, 2025 through July 31, 2026, and August 1, 2026 through July 31, 2027). 

Special attention is directed to the following provision and clauses in Section 1 of this contract: “Option to Extend the Term 

of the Contract”, and “Economic Price Adjustment”.

BID OPENING:

Bids shall be opened at 2:00 PM., prevailing Columbus, Ohio time on July 27, 2023 at the U.S. Government Publishing

Office, Northeast Region APS Team.

BID SUBMISSION:

Bidders must email bids to bidsnortheast@gpo.gov for this solicitation. No other method of bid submission will be accepted 

at this time. The program number, bid opening date, and company name must be specified in the subject line of the emailed 

bid submission. Bids received after 2:00 PM. prevailing Columbus, Ohio time on the bid opening date specified above will 

not be considered for award. This will not be a public bid opening.

BIDDERS PLEASE NOTE:

Bidders are cautioned to familiarize themselves with all provisions of this contract, before bidding.

Abstract of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature contact Teri Shoffstall by phone at (614) 488-4616, ext. 6 (No collect calls), or email 

tshoffstall@gpo.gov.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS:

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid 

including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email server as the 

official time stamp for bid receipt at the specified location.
Census Miscellaneous Letters, Forms, and Flyers Page 2 of 22

2584-S (07/24)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS:

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental 

specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract 

Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 

(revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) is available at the following web address: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

GPO QATAP (GPO Publication 310.1) is available at the following web address: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

SUBCONTRACTING:

Subcontracting will not be permitted.

QUALITY ASSURANCE LEVELS AND STANDARDS:

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

(c) Exceptions: MARGINS MUST BE WITHIN (PLUS/MINUS) 1/32”.

 Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

 Specified Standards: The specified standards for the attributes requiring them shall be:

ATTRIBUTE: SPECIFIED STANDARD:

P-7. Type Quality and Uniformity Approved Proofs/Furnished File

P-8, Halftone Match Approved Proofs/Furnished File

P-9. Solid and Screen Tint Color Match Approved Proofs/Pantone Matching System

P-10. Process Color Match Approved Proofs/Furnished File

OPTION TO EXTEND THE TERM OF THE CONTRACT:

The Government has the option to extend the term of this contract for a period of 12 months by written notice to the contractor 

not later than 30 days before the contract expires. If the Government exercises this option, the extended contract shall be 

considered to include this clause, except, the total duration of the contract may not exceed 4 years (July 31, 2027) as a result 

of, and including, any extension(s) added under this clause. Further extension may be negotiated under the “Extension of 

Term of Contract” clause. See also “Economic Price Adjustment” clause for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM:

At the request of the Government, the term of any contract resulting from this solicitation may be extended for such period of 

time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT:

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any pricing 

adjustment be made that would exceed the maximum permissible under any law in effect at the time of the adjustment. There 

will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). 
Census Miscellaneous Letters, Forms, and Flyers Page 3 of 22

2584-S (07/24)

For each performance period after the first, a percentage figure will be calculated as described below and that figure will be 

the economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate clause elsewhere 

in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period will 

extend from (date), and the second and any succeeding period(s) will extend for 12 months from the end of the last preceding 

period, except that the length of the final period may vary. The first day of the second and any succeeding period(s) will be 

the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price Index 

For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the U.S. 

Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. An 

index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending three 

(3) months prior to the beginning of the period being considered for adjustment. This average is then compared to the average 

of the monthly Indexes for the 12-month interval ending (insert the date that is 3 months prior to the beginning of the contract), 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the economic 

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or decrease 

against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted paper prices. 

Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price adjustment 

clause.

PAPER PRICE ADJUSTMENT:

Paper prices charged under this contract will be adjusted in accordance with “Table 9 – Producer Price Indexes and Percent 

Changes for Commodity Groupings and Individual Items” in Producer Price Indexes report, published by the Bureau of 

Labor Statistics (BLS), as follows:

1. BLS code 0913 for “All Paper” will apply to all paper required under this contract.

2. The applicable index figures for the month of August 2023 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) 

exceeding 5% by comparing the base index to the index for that month which is two months prior to the 

month being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with 

the following formula:

 

x−base index

base index x 100 = __%

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for line items under “Item II. 

STOCK/PAPER” in the Schedule of Prices and will be effective on the first day of any month for which 

prices are to be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for orders 

placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any law in 

effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to the 

contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any contingency to 

cover anticipated increased costs of paper to the extent such increases are covered by this price adjustment clause

.
Census Miscellaneous Letters, Forms, and Flyers Page 4 of 22

2584-S (07/24)

REQUIREMENTS:

Thisis a requirements contract for the items and for the period specified herein. Shipment/delivery of items or performance of

work shall be made only as authorized by orders issued in accordance with the clause entitled “Ordering.” The quantities of 

items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise provided in this contract,

if the Government’s requirements for the items set forth herein do not result in orders in the amounts or quantities described 

as “estimated”, it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set forth which 

are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total orders 

under this contract, if any. Orders issued during the effective period of this contract and not completed within that time shall 

be completed by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s)

and the Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed 

during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the earliest 

date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an order providing

for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. Subject

to any limitations elsewhere in this contract, the contractorshall furnish to the Government all items set forth herein which are 

called for by print orders issued in accordance with the “Ordering” clause of this contract.

PREAWARD SURVEY:

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to 

conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the 

Government. Failure to provide the requested information in the time specified by the Government may result in the 

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

POST-AWARD CONFERENCE:

Unless waived by the Government, the total requirements of the job as indicated in these specifications will be reviewed by 

Government representative(s) with the contractor’s representative(s) at the contractor’s plant or via telephone conference 

immediately after award.
Census Miscellaneous Letters, Forms, and Flyers Page 5 of 22

2584-S (07/24)

ASSIGNMENT OF JACKETS, PURCHASE ORDER, AND PRINT ORDERS:

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The purchase 

order may be supplemented by an individual “Print Order” for each job placed with the contractor.

The print order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular 

order.

ORDERING:

Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders may be 

issued under the contract from Date of Award through July 31, 2024 plus for such additional period(s) as the contract is 

extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The contract shall control 

in the event of conflict with any print order. A print order shall be “issued” upon notification by the Government for purposes 

of the contract when it is electronically transmitted or otherwise physically furnished to the contractor in conformance with

the schedule.

TRACKING AND DELIVERY:

Upon shipment, contractor is required to provide email notification(s) with tracking information for all items disbursed, in 

accordance with GPO Contract Terms.

Upon delivery, contractor is required to provide notification(s) via email, in accordance with GPO Contract Terms.

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

PAYMENT:

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet 

program application is the most efficient method of invoicing. Instruction for using this method can be found at the following 

web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Vendors are expected to submit invoices within 30 days of job shipping/delivery. Invoices may also be mailed to: U.S. 

Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page located at 

https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4 SCHEDULE OF PRICES.”
Census Miscellaneous Letters, Forms, and Flyers Page 6 of 22

2584-S (07/24)

SECTION 2. – SPECIFICATIONS

SCOPE:

These specifications cover the production of miscellaneous letters, forms, posters, cards, and flyers requiring such operations 

as electronic prepress, proofs, printing in single ink plus spot colors and/or 4-color process, cutting, scoring, folding,

perforating, laminating, shrink-wrapping, packing/labeling, palletizing, and distribution.

TITLE:

Census Miscellaneous Letters, Forms, and Flyers.

NUMBER OF ORDERS:

Based on prior year, anticipated usage is approximately 112 orders.

Approximately 100 to 2,500,000 copies per order.

• Format “A”: Any trim size up to and including 5-1/2 x 8-1/2”.

• Format “B”: Any trim size over 5-1/2 x 8-1/2” up to and including 8-1/2 x 11”.

• Format “C”: Any trim size over 8-1/2 x 11” up to and including 11 x 25-1/2”.

Quantity Range Format

Estimated 

Orders

Estimated 

Items

Total Quantity

100 to 4,999 Copies

A 6 6 9,835

B 19 53 76,475

C 1 1 3,100

5,000 to 49,999 Copies

A 8 8 158,538

B 44 106 1,280,215

C 4 4 86,200

50,000 to 249,999 Copies

A 2 2 100,000

B 16 47 2,130,624

C 1 1 100,000

250,000 to 999,999 Copies

A 1 1 621,502

B 7 8 3,131,000

C 1 1 500,000

1,000,000 to 2,500,000 Copies

A XX XX XX

B 2 2 2,000,000

C XX XX XX

NUMBER OF PAGES:

Face only or face and back. Anticipate most orders will print face and back.
Census Miscellaneous Letters, Forms, and Flyers Page 7 of 22

2584-S (07/24)

TRIM SIZES/FORM:

Various trim sizes(portrait and landscape orientation) will be ordered and paid for in their respective “Format” classification as 

follows:

• Format “A”: Any trim size up to and including 5-1/2 x 8-1/2”.

• Format “B”: Any trim size over 5-1/2 x 8-1/2” up to and including 8-1/2 x 11”.

• Format “C”: Any trim size over 8-1/2 x 11” up to and including 11 x 25-1/2”.

Quantity Range Per Form Format 1 to 3 Ink Colors 4-Color Process

100 to 4,999 Copies

A 3,635 6,200

B 57,095 19,380

C 100 3,000

5,000 to 49,999 Copies

A 5,538 153,000

B 882,550 397,665

C 52,200 34,000

50,000 to 249,999 Copies

A 50,000 50,000

B 1,533,424 597,200

C 50,000 50,000

250,000 to 999,999 Copies

A 250,000 371,502

B 535,000 2,596,000

C 250,000 250,000

1,000,000 to 2,500,000 Copies

A 0 0

B 1,000,000 1,000,000

C 0 0

NO QUANTITY VARIATION ALLOWED.
Census Miscellaneous Letters, Forms, and Flyers Page 8 of 22

2584-S (07/24)

ORDERS WITH VERSIONS:

Anticipate approximately 25 orders with multiple versions. When orders are placed with multiple 

versions, 6 versions are likely, however other variations of multiple version orders are possible.

Most Print Orders placed requiring multiple versions, will specify different copy on the face of each version, and common

copy on the back. An occasional order with versions may require different print for both the face and back.

Each version prints same information throughout, no variable.

Most multiple version orders print black + 1-color on face, and black only on back. A few orders with multiple versions will 

require face only printing, black + 1 color.

FONTS:

All screen and printer fonts will be furnished or embedded in files. The contractor is cautioned that furnished fonts are the 

property of the Government and/or its originator. All furnished fonts are to be eliminated from the contractor’s archive 

immediately after completion of the contract. An occasional order may require the contractor to embed the fonts into 

the electronic file.

ELECTRONIC PREPRESS:

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files to 

assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might interfere

with proper file image processing must be reported to the agency contact identified on the print order, and GPO contract 

administrator at (614) 488-4616, ext. 6.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file 

output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned 

quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated that the 

Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy

GOVERNMENT TO FURNISH:

The following forms will be furnished at time of award or with individual order:

Upon Award:

Form 905 (R. 3/90) “Labeling and Marking Specifications”

Distribution List(s)

Selection Certificate and Blue Labels

Upon Order Issuance:

Print Orders (GPO Form 2511)

Print file: Files created on Windows version 10 or higher, Adobe Creative Cloud, Amgraf One Form Designer Plus.

Partially completed Carton Label

MARKINGS:

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification marks of 

any kind, etc., except form number and revision date, carried on copy/file must not print on finished product.

NOTE: Exception to GPO Contract Terms 310.2: GPO Imprint Line NOT to appear on finished product.

CONTRACTOR TO FURNISH:

All materials and operations, other than those listed under “Government to Furnish,” necessary to produce the product(s) in 

accordance with these specifications.
Census Miscellaneous Letters, Forms, and Flyers Page 9 of 22

2584-S (07/24)

PROOFS:

Majority of orders will require an Electronic Soft PDF Proof. Orders will also be placed that require Inkjet Proofs.

Inkjet Proofs:

2-set(s) of inkjet proofs that are G7 profiled and use pigment based inks. A proofing RIP that provides an option for high 

quality color matching (such as Device Links Technology and/or ICC Profiles Technology”, and meets or exceeds industry 

tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future amendments) must be utilized plus 

GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. Output must be a minimum of 720 x 720 dpi 

on a GRACoL or SWOP certified proofing media. Proofs must contain the following color control strip to be evaluated for 

accuracy. IDEAlliance ISO 12647-7 Control Strip 2009 or 2013 (i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. Control 

bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” solid color 

patches, tint patches of 25, 50, and 75” dot gain scale, and gray balance patches for process color (if applicable). These areas 

must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must contain 

all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. Direct to plate 

must be used to produce the final product with a minimum of 2400 x 2400 dpi.

Submit proofs together with the furnished media (including visual when applicable) to the individual(s) identified on the 

print order.

All packages containing proofs must be clearly marked on the outside as “PROOFS – 2584-S”, “<Print Order Number>”, 

and “<Publication Title>”.

Electronic (soft) PDF Proofs:

Contractor to e-mail “Press Quality” PDF “soft” proof(s) for content only, and must use the same Raster Image Processor

(RIP) that will be used to produce the final printed product. PDF proof(s) will be evaluated for text flow, image position, and 

color breaks. Proof will not be used for color match.

Proof Notification:

When Inkjet Proofs are issued, the contractor will email the individual indicated on the print order and courtesy copy 

tshoffstall@gpo.gov with the subject line indicating “PROOF DISTRIBUTION, 2584-S”, and “<Print Order number>”. The

carrier service and tracking number must be included in the email.

When soft pdf proof(s) are issued, the contractor will email the individual indicated on the print order and courtesy copy 

tshoffstall@gpo.gov with the subject line indicating “PROOF 2584-S”, and “<Print Order Number>”.

In addition, if response to the proof(s) is not returned by the customer within the specified time (see “SCHEDULE”), the 

contractor must email the individual indicated on the print order, with proof of delivery for the issued proof, and courtesy 

copy tshoffstall@gpo.gov .

All Proofs:

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are to be 

provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations must be 

accomplished within the original production schedule allotted in the specifications.

Author’s alterations (refer to page 17 (item 16) of GPO Contract Terms) and revised proofs may be required. Author’s 

alterations and revised proofs will only be paid for when errors are caused by the Government and the Government deems it 

necessary to require revised proofs or make author’s alterations.

The contractor must not print prior to receipt of an “Okay to Print”.
Census Miscellaneous Letters, Forms, and Flyers Page 10 of 22

2584-S (07/24)

STOCK/PAPER:

The specifications of all stock/paper furnished must be in accordance with those listed herein or listed for the corresponding 

JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019.

White Uncoated Text, 50 lbs. per 500 sheets, basis size 25 x 38”, equal to JCP Code A60. 

White Gloss-Coated Text, 70 lbs. per 500 sheets, basis size 25 x 38”, equal to JCP Code A180

White or Colored Writing, 20 lbs. per 500 sheets, basis size 17 x 22”, equal to JCP Code D10

White 25% Bond, 50% Recycled, 20 lbs. per 500 sheets, basis size 17 x 22, equal to JCP G45. Eagle Watermark is optional

Or Contractors Option to use:

White 25% Bond, 20 lbs., per 500 sheets, basis size 17 x 22”, equal to JCP Code G40. Eagle Watermark is optional

White Index, 110 lbs. per 500 sheets, basis size 25-1/2 x 30-1/2”, equal to JCP Code K10.

White Litho (Gloss) Coated Cover, 80 lbs. per 500 sheets, basis size 20 x 26”, equal to JCP Code L10.

Colored Vellum-Finish Cover (colors: blue, green, yellow, orange, and tan), 65 lbs. per 500 sheets, basis size 20 x 26”, equal 

to JCP Code L20.

White Matte-Coated Cover, 80 lbs. per 500 sheets, basis size 20 x 26”, equal to JCP Code L50.

PRINTING:

At contractor’s option, the product may be produced via inkjet digital printing provided that Quality Level III standards are 

maintained. Final output must be wet ink, pigment-based. Dry ink/toner printing is not acceptable. Output must be at a 

minimum resolution of 720 x 360 dpi plus a RIP that provides an option for high quality color matching such as Device Links 

Technology and/or ICC Profiles.

Orders print face only or face and back in single ink color and up to two additional ink colors. Contractor to match Pantone 

number(s) indicated on the individual print order.

When orders print one to three Pantone ink colors, contractor has the option to build (simulate) using process pigment color 

ink set (whether 4-color to 10-color set or more) to match Pantone ink colors. Contractor invoice must reflect line item 

pricing per ink color up to a total of 3 ink colors.

An occasional order, after printing, will require the entire area of one, or both sides to be coated with a clear non-yellowing

varnish or aqueous coating.

Margins:

Margins will be as indicated on the print order or PDF file and must be within (plus/minus) 1/32”. Some orders will bleed up 

to 4 sides. Contractor to create bleeds.

Binding/Finishing:

Trim four sides and bind/finish as indicated on the individual print order.

Perforating:

When so indicated on the individual print order, occasional form(s) will require one or more perforations (usually one),

vertical, horizontal or a combination of both and/or perforate on the fold.

Laminating:

When required, laminate both sides (entire area) of letter, form, or flyer with 1.5 to 3 mil laminate and trim flush.

Folding Forms:

Fold up to four parallel folds. Fold as indicated on the individual print order. Score all folds prior to folding when orders 

print on cover stocks (equal to JCP Codes K10, L10, L20, and L50). No additional charge will be allowed for scoring on 

fold. Items requiring folding will not require laminating.

Padding:

Pad forms in quantities and position (usually top or left dimension) as specified on individual print order. Gum and crush or

any suitable padding compound may be used (anticipate 50 or 100 leaves per pad). Backboards must be .020” chipboard, newsboard or equal. Maximum padding size is 11 x 17”.
Census Miscellaneous Letters, Forms, and Flyers Page 11 of 22

2584-S (07/24)

PACKING

Shrink-Film Packaging:

When indicated on the individual print order, shrink-film wrap in quantities specified (usually 25, 50, 100, 150, 200, 250, or 

500 leaves per package). Chipboard or news board backer to be 0.020” minimum.

Each package must contain an appropriate slip identifying the title, form number, and quantity contained in the package. The 

slip must be affixed to the top or end of the package.

Cartons:

Cartons are required and will be furnished by the contractor. Each carton must not exceed 45 pounds. Cartons shall have a 

minimum bursting strength of 275 pounds per square inch or a minimum edge crush test 44 pounds per inch width.

Pallets/Palletizing:

Pallets are required for bulk shipments with quantities resulting in three (3) or more layers of cartons.

Pallet gross weight not to exceed 2,000 lbs.

Wood pallets are required with un-notched solid stringers allowing entry only from the ends. Pallets shall not have deck 

boards that overhang from outside edge of stringer. Plastic or pressboard pallets are not acceptable. Pallets must measure 

48” x 42” (stringer measurement shall be the 48” dimension). Full two-sided entry on the 42” width dimension required. The 

entire pallet shall be shrink-wrapped (including top and bottom). Maximum height allowance (including pallet) must not 

exceed 48”.

Cartons shall be of the appropriate dimensions so as to be stacked on the pallets, so that the length of each carton runs in the 

opposite direction to the row of cartons beneath/above, (i.e., interlocking 90-degree palletizing scheme), with carton labels 

facing out. Carton dimensions shall allow for this interlocking 90-degree palletizing scheme. The interlocking 90- degree

palletizing scheme must ensure all rows on all pallets are of the same dimensions. Pallets with overhanging cartons or row 

will not be accepted.

Labeling and Marking:

Refer to Contract Terms and furnished Form 905. Noncompliance with labeling and marking specifications may be cause 

for the Government to reject the shipment, at destination, and return it to the contractor at his expense. After giving notice of 

the deficiency and affording the contractor an opportunity and a reasonable time to correct, the Government may, at its option, 

relabel and/or remark in accordance with the specifications and charge all costs to the contractor.

Departmental Random Copies (Blue Label):

All orders must be divided into equal sublots in accordance with the chart below. A random copy must be selected from each

sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify that copies 

were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies (located on www.gpo.gov). The

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

 Quantity Ordered Number of Sublots

500 - 3,200 50

 3,201 - 10,000 80

10,001 - 35,000 125

35,001 + 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678 – Departmental 

Random Copies (Blue Label)) that must be printed on blue paper and affixed to each affected container. This form can be 

downloaded from www.gpo.gov. The container and its contents shall be recorded separately on all shipping documents and 

sent in accordance with the “Distribution” clause below.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.
Census Miscellaneous Letters, Forms, and Flyers Page 12 of 22

2584-S (07/24)

Inspection Samples:

When indicated on the print order, or otherwise requested, two samples shall be delivered to the address provided.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the samples shall be 

identified by the GPO jacket number, program number, print order number, title, and include a copy of the print order on 

which they were ordered. The contractor will comply with the shipping schedule regardless of this requirement and will be 

notified of the test results only if there are deficiencies.

DISTRIBUTION:

Anticipate majority of orders will deliver f.o.b. destination to Jeffersonville, IN and/or Suitland, MD, at the expense of the 

contractor.

Deliver f.o.b. destination to various locations as described under “Explanation of Shipping Zones” under “Schedule of Prices”

hereafter. Complete addresses and quantities will be furnished with the individual print order, including instructions for “Blue 

Label” copies.

Delivery to New York City: If UPS or FedEx is not used for shipping, deliver materials to New York City using unionized 

shipping company. Please call the individual indicated on the print order prior to delivery to make required special 

arrangements.

Inside delivery is required. Inside delivery is defined as delivery into a Government controlled space as directed.

Inclement Weather: During inclement weather or other emergency situations, the Census Bureau has put in place an 

emergency contract phone number, 1-800-591-2000, for contractor use. The number will have information concerning the 

opening and operational hours affecting contractors delivering materials and reporting to the Census.

SCHEDULE:

The schedule begins the first workday following receipt of the print order (Form 2511) and furnished material.

The ship/delivery date indicated on the print order is the date products must be received.

Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511).

In the event that unscheduled material such as instructions, delivery lists, labels, etc. are not received in due time, the 

contractor will not be relieved of any responsibility in meeting the delivery schedule because of failure to request such 

information.

Accelerated Schedule:

Anticipate 5% of forms, with quantities up to 49,999 copies will require complete production and delivery within 5 to 11

workdays as indicated on the print order, including proof hold time.

When multiple versions are required, the total quantity of forms may not exceed 49,999 copies.

The schedule begins the first workday following receipt of print order and print files.

Regular Schedule:

Print Orders placed on a regularschedule:

• Quantities up to 999,999

Complete production and delivery with a minimum of 12 workdays, including proof hold time, when proofs are 

ordered. Orders without proofs require a minimum of 11 workdays for complete production and delivery.

• Quantities over 1,000,000

Complete production and delivery with a minimum of 20 workdays, including proof hold time, when proofs are 

ordered. Orders without proofs require a minimum of 18 workdaysfor complete production and delivery.

When multiple versions are required, the total quantity of forms ordered will determine the schedule.

The schedule begins the first workday following receipt of print order and print files.

Proof Hold Time:

Contractor is required to submit proofs to the ordering agency within 2 workdays.

Proof hold time is one (1) workday for Regular and Accelerated schedules.

• Proof hold time begins the first workday following proof receipt.

• When revised proofs are required, due to an agency error, one additional workday will be allowed.

When revised proofs are required, due to a contractor error, no additional time will be allowed.

The schedule begins the first workday following receipt of print order and print files
Census Miscellaneous Letters, Forms, and Flyers Page 13 of 22

2584-S (07/24)

Delivery/Shipping Status Information:

The Contractor will create and, maintain, a tracking system for all print orders issued on Program 2584S. All reports are to 

be e-mailed to and infonortheast@gpo.gov. Frequency of the reports and naming conventions will be discussed at the 

Post-Award Conference

Receipt for Delivery

Contractor must furnish their own receipts for delivery. These receipts must include the GPO jacket, program, and print order 

numbers; total quantity delivered, number of cartons, and quantity per carton; date delivery made; and signature of the 

Government agent accepting delivery. The original copy of this receipt must accompany the contractor’s voucher for 

payment.
Census Miscellaneous Letters, Forms, and Flyers Page 14 of 22

2584-S (07/24)

 SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest offer by applying the prices listed in the "Schedule of Prices" to the following units 

of production. The item designations correspond to those listed in the "Schedule of Prices". The bidder must make an entry 

in each of the spaces provided.

I. (1) (2) (3) (4) (5) (6)

A. 1. (a) 4 25 1 36 571 1

(b) 3 10 1 57 194 30

2. (a) 1 20 1 36 571 1

(b) 2 7 1 57 95 30

3. 1 10 2 1 47 1

B. 1. (a) 1 85 2 50 8,500 400

(b) 8 20 2 154 4,000 300

2. (a) 1 50 2 50 5,800 400

(b) 7 20 2 154 4,000 300

3. 2 59 2 50 50 50

C. 1. (a) 1 10 1 500 10,000 500

(b) 1 5 1 500 5,000 500

2. (a) 1 1 1 500 1,000 500

(b) 1 5 1 500 5,000 500

3. 1 1 1 500 500 500

D. 1. (a) 1 2 1 2,500 5,350 2,500

(b) 1 3 1 2,500 15,900 2,500

2. (a) 1 2 1 2,500 5,350 2,500

(b) 1 3 1 2,500 15,900 2,500

3. 1 1 1 2,500 2,500 2,500

E. 1. (a) XX 1 XX XX 10,000 XX

 (b) XX 1 XX XX 10,000 XX

 2. (a) XX 1 XX XX 10,000 XX

 (b) XX 1 XX XX 10,000 XX

 3. XX XX XX XX XX XX
Census Miscellaneous Letters, Forms, and Flyers Page 15 of 22

2584-S (07/24)

II.. (1) (2) (3)

(a) 3,000 65,400 620

(b) 30 21,710 26

(c) 30 412 20

(d) 30 952 20

(e) 360 212 40

(f) 96 3,200 400

(g) 40 62 20

(h) 20 5,507 40

III.

III.

 (a) 2

(a) (b) (1) 1

 (2) 1

 (3) 1

 (c) 210

 (d) 120

 (e) (1) 400

 (2) 400

 (3) 3,000

 (f) 33,517

 (g) 2

 (h) (1) 2,394

 (2) 33,983

 (3) 2,155
Census Miscellaneous Letters, Forms, and Flyers Page 16 of 22

2584-S (07/24)

IV. 1. 63

2. (a) 427

(b) 490

(c) 154

(d) 185

(e) 444

(f) 335

V. Premium Payments

Anticipate 5% of forms, with quantities up to 49,999 copies will require complete production and delivery on an accelerated 

schedule. When multiple versions are required, the total quantity of forms per order may not exceed 49,999 copies. 

Orders requiring an accelerated schedule will be paid for at the premium rate in accordance with the contractor’s offered 

percentage in the “Schedule of Prices.” 

All other orders will be placed with the required schedule and paid for at the basic prices offered. 

Percentages offered for premium priced work are additional to the basic prices offered for units of work. 

Premium payments, when authorized, will apply to all items under I, A, and I, B in the Schedule of Prices. 

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments that were 

anticipated and the contractor will not list such items on his invoice. 

Premium payments for an accelerated schedule will be evaluated for award.
Census Miscellaneous Letters, Forms, and Flyers Page 17 of 22

2584-S (07/24)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city for all mailing and f.o.b. destination for delivery of proofs.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item will be declared non-nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production (whether 

or not such items are included in Section 3. “Determination of Award”) that are inconsistent or unrealistic in regard to other 

prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per 100 rates.

Contractor’s billing invoices must be itemized in accordance with the items in the “Schedule of Prices.”

Bids for each “Format” shall be for any trim size up to the maximum trim size listed for each of the “Formats”, as outlined 

in “Section 2. – Specifications.”

FORMAT “A”: Any trim size up to and including 5-1/2 x 8-1/2” 

FORMAT “B”: Over 5-1/2 x 8-1/2” up to and including 8-1/2 x 11” 

FORMAT “C”: Over 8-1/2 x 11” up to and including 11 x 25-1/2”

Fractional parts of 100 will be prorated at the per 100 rates.

I. PRINTING, CUTTING TO SIZE, AND DELIVERY TO JEFFERSONVILLE, IN AND SUITLAND, 

MD. Prices offered must include the cost of electronic pre-press, printing, cutting, cartons, and freight to 

addresses within the commercial zone of Suitland, MD and Jeffersonville, IN, FOB destination, by traceable 

means.

 Makeready/Setup Running per 100 Forms

 Formats Formats 

A B C A B C

(1) (2) (3) (4) (5) (6)

D. Printing 100 to 4,999 copies:

1. Printing Face Side:

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

2. Printing Back Side 

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

3. Additional Colors/Varnish:

 Printing in additional color(s) 

 and/or Varnish, 

 per color/varnish, per side, per Form $ $ $ $ $ $

(Initial

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV s)
Census Miscellaneous Letters, Forms, and Flyers Page 18 of 22

2584-S (07/24)

 Makeready/Setup Running per 100 Forms

 Formats Formats 

A B C A B C

(1) (2) (3) (4) (5) (6)

E. Printing 5,000 to 49,999 copies:

1. Printing Face Side:

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

2. Printing Back Side 

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

3. Additional Colors/Varnish:

 Printing in additional color(s) 

 and/or Varnish, 

 per color/varnish, per side, per form $ $ $ $ $ $

 Makeready/Setup Running per 100 Forms

 Formats Formats 

A B C A B C

(1) (2) (3) (4) (5) (6)

E. Printing 50,000 to 249,999 copies:

1. Printing Face Side:

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

2. Printing Back Side 

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

3. Additional Colors/Varnish:

 Printing in additional color(s) 

 and/or Varnish, 

 per color/varnish, per side, per form $ $ $ $ $ $

 Makeready/Setup Running per 100 Forms

 Formats Formats 

A B C A B C

(1) (2) (3) (4) (5) (6)

D. Printing 250,00 to 999,999 copies:

1. Printing Face Side:

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

2. Printing Back Side 

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

3. Additional Colors/Varnish:

 Printing in additional color(s) 

 and/or Varnish, 

 per color/varnish, per side, per form $ $ $ $ $ $

(Initial

EMAIL THIS PAGE TO BIDSNORTHEAST@GPO.GOV s)
Census Miscellaneous Letters, Forms, and Flyers Page 19 of 22

2584-S (07/24)

 Makeready/Setup Running per 100 Forms

 Formats Formats 

A B C A B C

(1) (2) (3) (4) (5) (6)

E. Printing 1,000,000 to 2,500,000

copies:

1. Printing Face Side:

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

2. Printing Back Side 

 (a) Single ink color, per form $ $ $ $ $ $

 (b) 4-color process, per form $ $ $ $ $ $

3. Additional Colors/Varnish:

 Printing in additional color(s) 

 and/or Varnish, 

 per color/varnish, per side, per form $ $ $ $ $ $

Bids for each “Format” shall be for any trim size up to the maximum trim size listed for each of the “Formats”, as outlined 

in “Section 2. – Specifications

FORMAT “A”: Any trim size up to and including 5-1/2 x 8-1/2”

FORMAT “B”: Over 5-1/2 x 8-1/2” up to and including 8-1/2 x 11”

FORMAT “C”: Over 8-1/2 x 11” up to and including 11 x 25-1/2

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these specifications, as 

ordered on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered in the 

applicable “Format” group. The cost of any stock/paper required for makeready or running spoilage must be included in the 

prices offered.

**************Per 100 Leaves************

Format A Format B Format C

(1) (2) (3)

(a) White Uncoated Text (50-lb.)A 6 0........ $ $ $

(b) White Gloss-Coated Text (70-lb.) A180............. $ $ $

(c) White or Colored Writing (20 lb.) D10............... $ $ $

(d) White 25% Bond, 50% Recycled (20-lb.), or, 

 White 25% Bond, (20 lbs.).G45........... $ $ $

(e) White Index (110-lb.).K10........................ $ $ $

(f) White Litho (Gloss) Coated Cover (80-lb.) L10.... $ $ $

(g) Colored Vellum-Finish Cover (65-lb.) L20.......... $ $ $

(h) White Matte Coated Cover (80-lb.) L50............... $ $ $

 (Initials) 

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Census Miscellaneous Letters, Forms, and Flyers Page 20 of 22

2584-S (07/24)

III. ADDITIONAL OPERATIONS: Price offered for the following operations must include the cost of all required

materials and operations. 

(a) Embed Fonts, per file... $

(b) Inkjet Proofs, (2 sets of proofs per item):

 (1) Format A $

 (2) Format B $

 (3) Format C $

(c) PDF Proofs, per item... $

(d) Perforating (slit or slot), per 100 leaves $

(e) Laminating, per 100 leaves:

 (1) Format A $

 (2) Format B $

 (3) Format C $

(f) Folding, per 100 leaves... $

(g) Padding, per pad... $

(h) Shrink film wrap, per package:

 (1) Format A $

 (2) Format B $

 (3) Format C $

 (Initials) 

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Census Miscellaneous Letters, Forms, and Flyers Page 21 of 22

2584-S (07/24)

IV. PALLETS AND DELIVER F.O.B. DESTINATION BY TRACEABLE MEANS:

Prices offered must be all-inclusive, as applicable, and must include the cost of all necessary packing materials required and f.o.b.

destination delivery in accordance with these specifications.

1. Pallets: ...Per Pallet....$

2. Deliver F.O.B. Destination 

 (see “Explanation of Shipping Zones” hereafter): 

 Zone 1: ...Per 10 lbs....$

 Zone 2: ...Per 10 lbs....$

 Zone 3: ...Per 10 lbs....$

 Zone 4: ...Per 10 lbs....$

 Zone 5: ...Per 10 lbs....$

 Zone 6: ...Per 10 lbs....$

EXPLANATION OF SHIPPING ZONES: Destinations which are located within the various states will fall within one 

of the zones, as defined hereinafter:

Zone 1: New York, Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, Rhode Island, and Vermont

Anticipate the majority of orders will deliver to New York NY.

Zone 2: Pennsylvania, District of Columbia, Delaware, Kentucky, Maryland (*except Suitland), Ohio Tennessee, Virginia, 

and West Virginia

Anticipate the majority of orders will deliver to Philadelphia, PA.

Zone 3: Illinois, Arkansas, Indiana (*except Jeffersonville), Iowa, Michigan, Minnesota, Missouri, and Wisconsin

Anticipate the majority of orders will deliver to Chicago, Illinois.

Zone 4: Georgia, Alabama, Florida, Louisiana, Mississippi, North Carolina, and South Carolina

Anticipate the majority of orders will deliver to Atlanta, GA.

Zone 5: Colorado, Arizona, Kansas, Montana, Nebraska, New Mexico, North Dakota, Oklahoma, South Dakota, Texas, 

Utah, and Wyoming

Anticipate the majority of orders will deliver to Denver, CO.

Zone 6: California, Idaho, Nevada, Oregon, and Washington

Anticipate the majority of orders will deliver to Los Angeles and/or Van Nuys, CA.

*Majority of orders will deliver f.o.b. destination to Jeffersonville, IN and/or Suitland, MD

at the expense of the contractor.

 V. PREMIUM PAYMENTS:

Anticipate 5% of forms, with quantities up to 49,999 copies will require complete production and delivery on an accelerated 

schedule. When multiple versions are required, the total quantity of forms per order may not exceed 49,999 copies.

Percentages offered for premium priced work are additional to the basic prices offered for units of work

(a) Percentage increase... %

 (Initials) 

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Census Miscellaneous Letters, Forms, and Flyers Page 22 of 22

2584-S (07/24)

SHIPMENT(S): Shipments will be made from: City , State

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city is 

specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state shown below 

in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is not made from 

evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: Percent, calendar days. See Article 

12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed)

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within

calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of 

bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in exact accordance 

with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting 

a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO 

Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all pages in “SECTION 4. –

SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic signatures will be accepted in 

accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must be verifiable of the person 

authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder

(Contractor Name) (GPO Contractor’s Code)

 (Street Address)

 (City – State – Zip Code) 

By

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer: Date: Certifier: Date:

(Initials) (Initials)

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