PROGRAM 1720-S TERM DATE OF AWARD TO 2/29/20

TITLE: BUSINESS CARDS

ITEM NO. DESCRIPTION * BASIS OF * *

* AWARD * *

* * UNIT RATE COST *

I. COMPLETE PRODUCT: * * *

 (a) Single-color, thermographic print..............................per 250 card order.................. * 1106 * $6.00 $6,636.00 *

 (b) Single-color, thermographic print..............................per 500 card order.................. 301 $10.00 $3,010.00

 (c) Two-color cards, flat ink...........................................per 250 card order............ 4 $20.00 $80.00

 (d) Two-color cards, flat ink...........................................per 500 card order............ 4 $40.00 $160.00

 (e) CI cards (blue foil, gold engraving ink, thermographic black print)....per 250 card order 397 $29.00 $11,513.00

 (f) CI cards (blue foil, gold engraving ink, thermographic black print)....per 500 card order 12 $48.00 $576.00

II. ADDITIONAL OPERATIONS: * * *

 (a) On-Line Ordering System Creation/Updating..................per hour..................... * 8 * $100.00 $800.00 *

 (b)

One-time charge for creation of a new set of steel dies for CI card when a new format is added. 

Note: Any initial charge for the creation of steel dies, if necessary, for Items I.(e) and I.(f) above 

must be included in the cost provided above..........................................per new set of dies... * 1 * $100.00 $100.00 *

 (c) Color contrent proofs of new formats or ink color change........... per proof.............. * 3 * $25.00 $75.00 *

 (d) Pre-production samples of new one-color cards..........................per 25 samples.... * 3 * $25.00 $75.00 *

 (e) Pre-production samples of new two-color cards..........................per 25 samples.. * 3 * $25.00 $75.00 *

 (f) Pre-production samples of new CI cards...................................per 25 samples.... 3 $50.00 $150.00

III. PREMIUM PAYMENT: $0.00

 (a) Percentage increase for accelerated schedule 0.00% $0.00

CONTRACTOR TOTALS * * $23,250.00 *

DISCOUNT * * 1.00% $232.50 *

DISCOUNTED TOTALS * * $23,017.50 *

AWARDED

ACCURATE WORD, LLC

White Plains, MD
IRS Business Cards Page 1 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

U.S. GOVERNMENT PUBLISHING OFFICE

Dallas, TX

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Business Cards

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Internal Revenue Service (IRS)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending February 

29, 2020, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Dallas, TX, time on March 7, 2019.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, 1100 Commerce Street, Suite 731, Dallas, TX 75242. Facsimile bids in response to this 

solicitation are permitted. Facsimile bids may be submitted directly to the GPO Dallas Regional Fax No. (214) 767-

4101. The program number and bid opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation

Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. 

Hand delivered bids are to be taken to: GPO Dallas, 1100 Commerce Street, Suite 731, Dallas, TX 75242, between the 

hours of 8:00 a.m. and 4:00 p.m., Central Time, Monday through Friday. The contractor is to follow the instructions in 

the bid submission/opening area. If further instruction or assistance is required, call (214) 767-0451, Ext. 1.

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES.

BIDDERS, PLEASE NOTE: GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation 

Provisions, Supplemental Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read 

this publication as the applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, call Tom Bacon at (214) 767-0451, Ext. 1, or email tbacon@gpo.gov.
IRS Business Cards Page 2 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 8-02)).

All GPO publications referenced in these specifications are available on the internet via the GPO website, 

https://contractorconnection.gpo.gov/.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level III

(b) Finishing Attributes (item related) – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. On-line Proofs/Average Type Dimension/Electronic Media

P-9. Solid or Screen Tints Color Match Pantone Matching System

Prior to award, contractor may be required to provide information related to specific equipment that will be used for 

production.

Identification markings such as register marks, commercial identification marks of any kind, carried in the electronic 

files, must not print on finished product.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” 

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
IRS Business Cards Page 3 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award through February 29, 2020, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first 

day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that 

period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending November 30, 2018, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the contractor or subcontractors, the Government 

reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to require other 

evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a 

contract.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives 

via teleconference, immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a 

purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual Print Order for jobs placed with the contractor. The print order, when issued, will indicate the quantity to be 

produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through February 29, 2020, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be 

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 
IRS Business Cards Page 4 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”
IRS Business Cards Page 5 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

SECTION 2 - SPECIFICATIONS

SCOPE: These specifications cover the production of business cards requiring such operations as on-line ordering, 

composition, printing flat inks in specified Pantone colors, thermographic printing, foil stamping and engraving, 

trimming, packing, and distribution.

TITLE: Internal Revenue Service (IRS) Business Cards.

FREQUENCY OF ORDERS: Approximately 180 orders per year.

QUANTITY: 250 or 500 cards per individual name; approximately 1 to 150 names per order with an average of 15 or 

less names per order.

TRIM SIZE: 3-1/2 x 2”.

STYLES: 

 IRS Standard Style II – Blue (PMS 301), thermographic print, line art logo and type, face only, adequate 

gripper margins, 80 lb bright white vellum-finish cover equal to JCP L20..

IRS e-File Style III – Blue (PMS 301), thermographic print, line art logo and type, face only, adequate 

gripper margins, 80 lb bright white vellum-finish cover equal to JCP L20.

IRS Taxpayer Advocate (TA) – Purple (PMS 2617C), thermographic print, line art logo and type, face 

only, adequate gripper margins, 80 lb bright white vellum-finish cover equal to JCP L20.

IRS Taxpayer Advocate (TA) – Purple (PMS 2617C) and Green (PMS 384C); flat inks; line art logo, 

type and rules; face and back: face bleeds top and sides, back bleeds all sides with type reversing out to 

appear white, 80 lb bright white vellum-finish cover equal to JCP L20.

IRS Criminal Investigation (CI) – Badge (blue foil and gold engraving ink), black thermographic print for 

type, face only, adequate gripper margins, 100 lb white offset cover equal to JCP L23.

Note: Additional formats may be added during the term of the contract.

GOVERNMENT TO FURNISH: EPS files for Department of Treasury seal, E-file logo, Taxpayer Advocate logo, 

and IRS eagle; a steel die for use with the CI business cards; Form 12003 (IRS Business Card Production 

Authorization) with details for names and addresses to be imprinted on cards if on-line ordering is unavailable; 

previously printed sample business cards.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to

Furnish," necessary to produce the product(s) in accordance with these specifications.

Contractor must provide the Department with the contractor’s secure FTP site address, a user name and a password, and 

a valid e-mail address.

Under no circumstances will the information furnished by the Government be used for any purpose other than for 

producing business cards for the intended recipients under this contract.
IRS Business Cards Page 6 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

ELECTRONIC PREPRESS FOR ARTWORK/STATIC INFORMATION: Prior to image processing, the 

contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct output of 

the required production image. Any errors, media damage, or data corruption that might interfere with proper file 

image processing must be reported to the contract administrator within 24 hours of receipt of the Government furnished 

material.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

The contractor is required to recreate any design elements needed to complete business card production. At the end of 

the contract, the contractor must return a CD containing all templates used for the production of the business cards 

including all native and supporting files. The contractor must also return all steel dies.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

ON-LINE ORDERING: The contractor must provide a web-based on-line ordering system site that permits IRS 

employees to order business cards by their operating division (currently, there are 16). The system must provide a 

method of order tracking by requestor. The web-based system must be secure (password protected) so that only 

authorized personnel can order business cards and must provide a separate page/site so that only authorized managers 

can approve submitted business cards. The IRS will identify authorized managers. The web-based system must 

provide a means for the IRS to update the list of authorized managers.

The contractor is required to provide the following on-line application with the ability to make enhancements as 

necessary to accommodate changes in IRS procedures, content, and operating divisions, during the contract term.

The system must have a user-friendly web page so employees can input required information for their respective 

divisions. The web page must have headers to input information and instructions for each field following the flow of 

the provided IRS templates. Examples of field names: Name; Title; Business Unit; Addresses, City, State and Zip 

Code, and/or Unit/Bldg; Phone Numbers; Fax/E-Fax number; Cell Number; E-mail address/es. The web page must 

have the capability to display an on-line proof of the business card after information is entered. The employee must be 

able to change or correct information displayed in the on-line proof prior to submitting to his/her manager for approval. 

The web page must allow the employee to input his/her delivery address. The employee will need to enter his/her 

manager’s email for approval. Employees must have the ability to look up the status of their orders throughout the 

ordering process. All orders will be batched in the system according to the operating division. A password will be 

required to log back onto the site to re-order cards. If the password is forgotten, there must be a system in place to have 

it reset and emailed to the employee.

Once the employee submits an order for approval, the system must generate an e-mail to the employee indicating that 

the order has been sent to his/her manager for approval. This email will need to show the final proof of the card and 

contain a unique number for the order. It must concurrently generate an e-mail to the employee’s manager indicating 

that an order is awaiting approval. The web-based system must provide an option for employees to submit a previous 

order from a "history or look-up file" using a name or confirmation number from a previous order. If a change is 

necessary, the employee must be able to make the change to the previous order and then submit as a new order for 

management’s approval.

All orders will be batched in the system according to the operating division. The employee’s manager must have the 

capability to go in and revise content before batching the orders for the vendor. The contractor may not proceed with 

production until each order has been approved online by the employee’s manager. Approved orders will be placed on 

hold status until the manager secures funding and releases the orders to the contractor. The GPO Form 2511 (Print 

Order) will be provided at this time along with a printout of the database to reflect orders released to the contractor.
IRS Business Cards Page 7 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

The employee’s manager must have access to the database and be able to make corrections to the order(s) and also 

query on the order via order number, name or print order number.

Once the cards have been printed and shipped, the web-based system must generate an e-mail containing a shipping list 

of all cards printed on a specific print order (to include name of recipient, date shipped, estimated delivery date and a 

tracking number) to the employee’s manager. 

In addition to the web-based system, the vendor must be able to process orders via the IRS paper Form 12003 (see Page 

14). Both systems must provide methods of order tracking by date, employee or operating division.

NOTE: The responsible low bidder will have 30 calendar days from the date of award to provide a web-based on-line 

ordering system that meets the department's requirements. Prior to the end of the 30-calendar-day timeframe, the 

department must have the ability to submit test data to the system to simulate actual on-line orders. The on-line 

ordering system must have all capabilities listed above, including proofing, when test data is submitted. Once the online ordering system is established, the contractor: is responsible for all maintenance of the system, shall be responsible 

for storing of all HTML and data files on site, and must have safeguards in place to ensure that there is no disclosure of 

employee data. Any updates or enhancements must be accomplished within a reasonable timeframe as determined by 

the contractor, the department and the GPO. 

REPRODUCIBLES AND DIES: The contractor must make all reproducibles required. The contractor may be 

required to make additional steel dies. At the conclusion of the contract, the contractor will return all steel dies to the 

IRS.

PROOFS: Two soft proofs should be shown during the order process. The first proof will be shown when the 

employee enters his/her information for the card. The second proof will be emailed to the employee with the

confirmation that the order has been completed. Hard Proofs: None required unless requested due to a new format or 

ink color change, then three sets of digital color content proofs and/or prior to production samples (25 prior to 

production samples per set) may be required. Two sets sent to the department and one set sent to the GPO Contract 

Administrator. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the Government Paper Specifications Standards No. 12, dated March 2011.

http://www.gpo.gov/pdfs/customers/sfas/vol12/vol_12.pdf

Bright White Vellum-Finish Cover, basis weight: 80 lbs per 500 sheets, 20 x 26”, equal to JCP Code L20

White Offset Cover, basis weight: 100 lbs per 500 sheets, 20 x 26”, equal to JCP Code L23

PRINTING:

Single-color cards: Print one side only in exact match of Pantone 301 (Blue) or Pantone 2617C (Purple). 

Thermographic printing required.

Two-color IRS Taxpayer Advocate (TA) cards: Print head to head using flat inks in exact match to Pantone 2617C 

(Purple) and Pantone 384C (Green).

IRS Criminal Investigation cards: Print one side. Badge area is approximately 1⁄2 x 11/16”. Foil stamp blue 

background equal to Universal Foil #5308. Background of badge must have solid impression – no pin holes or

breaking. Overlay the blue foil by engraving with Gold engraving ink (equal to Buzz Inc. “Rich Gold” #8146).

Hairline registration to foil required. Burnish Gold to bring out shine and sculptured detail of badge. Black text is 

thermographic printing.
IRS Business Cards Page 8 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

MARGINS: Adequate gripper for all cards except two-color IRS Taxpayer Advocate cards. IRS Taxpayer Advocate 

cards bleed top and sides on the face and all edges on the back. See attachments for sample layouts.

FINISHING: Trim four sides.

PACKING: Cards will be boxed in units 250 or 500. Place one card on the top of the box and then shrink film wrap 

the box before placing it in a suitable outer shipping container. All shipments that fill less than a shipping container

must be packaged with materials of sufficient strength and durability and in such a manner that will guarantee that the 

product will not be damaged and the package will not open or split when processed through a small package carrier 

delivery system.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO Form 

905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers.

INSPECTION SAMPLES: The contractor must furnish one sample card for each individual name to: IRS/Attn: 

William Pang, 4050 Alpha Road, MS 7015 NDAL, Dallas, TX 75244.

Additionally, when indicated on the print order or otherwise requested, two samples of each business card shall be sent 

for inspection to the GPO Dallas, 1100 Commerce Street, Room 731, Dallas, Texas 75242, Attn: Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO jacket number, program number, print order number, title, and include a 

facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule 

regardless of this requirement and will be notified of the test results only if there are deficiencies.

DISTRIBUTION: Ship f.o.b. contractor's city using an IRS-supplied United Parcel Service (UPS) account. No 

reimbursement will be made to the contractor for shipping.

All shipments shall be made by UPS to the address indicated on the business card (or to an address designated on 

distribution list, or a set of labels which will be provided with the Print Order) and must be capable of being traced to 

show proof of delivery. The contractor must provide the customer’s e-mail address to UPS so UPS can provide the 

customer ship/delivery confirmation via e-mail. 

The contractor is cautioned that the UPS account may be used only for the purpose of shipping material produced under 

this contract. Use of the UPS account number for shipments not authorized by IRS is strictly prohibited.

A copy of the shipping document(s) must accompany the contractor’s voucher for payment.

Contractor must notify the ordering agency on the same day that the product delivers via email to 

william.L.pang@irs.gov and infodallas@gpo.gov. The subject line of this message shall be "Distribution Notice for 

Program 1720-S, Jacket XXX-XXX, Print Order XXXXX". The notice must provide all applicable tracking numbers, 

shipping method, and title of product. Contractor must be able to provide copies of all delivery receipts upon agency 

request.

All expenses incidental to maintaining the on-line ordering system, submitting on-line proofs, and furnishing samples 

MUST be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must notstart production of any job prior to 

receipt of the individual print order (GPO Form 2511). A signed print order will be facsimiled/e-mailed to the 

contractor.
IRS Business Cards Page 9 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

The following schedule begins the workday after receipt of the print order. Workdays are Monday through Friday, 

exclusive of Federal holidays. When more than one order (up to three) is placed on a given day, the schedule shall 

apply to each order separately.

Orders placed for up to 50 names must be completed and shipped within 7 workdays. Orders for more than 50 names 

will be allowed one additional workday for each additional 50 names or fraction thereof. The maximum time allowed 

for any one print order will not exceed 30 workdays.

Accelerated Schedule: Approximately 10% of the total number of orders placed may require an accelerated schedule. 

Each accelerated order shall consist of no more than 1 to 50 names and must be completed within 5 workdays and 

delivered within 2 expedited delivery days.

Upon completion of each order, the contractor must e-mail a spreadsheet listing print order number, date received, 

names on the print order, due dates, delivery dates and tracking numbers. E-mail the spreadsheet to 

william.l.pang@IRS.gov; carl.m.slater@irs.gov; brett.c.miller@irs.gov and infodallas@gpo.gov . 

The ship/delivery date indicated on the print order is the date products ordered for delivery f.o.b. contractor’s city must 

be shipped to the destinations specified.

ERROR CARD PROCESSING: The program manager will notify the contractor as soon as possible, but no later

than 90 calendar days after receipt of an order by the original requestor, to reprint error cards that are determined to be

rejectable due to typesetting or other discrepancies that are the result of contractor error. The contractor must

have the capability to receive telefaxed or e-mail notifications of rejected orders. These cards will be reprinted

and shipped at no additional cost to the Government no later than 72 hours from initial notification by the Department.

To expedite notification for error card processing, the program manager will email a GPO Form 907 (NonCompliance/Change Report) directly to the contractor with an information copy to the GPO Contract Administrator at 

tbacon@gpo.gov. When warranted, the Department will forward a GPO Form 907 directly to the GPO Contract 

Administrator.

LOST OR UNDELIVERED CARD PROCESSING: Upon notification from the program manager, the contractor

will initiate a tracer action for each order reported to be lost or undelivered. The contractor will provide a status report

to the program manager via e-mail within 24 hours of initial notification. To expedite this process, the Department

will e-mail a GPO Form 907 directly to the contractor with an information copy to the Dallas Regional Printing

Procurement Office. The contractor must have capability to receive e-mail notifications of lost or undelivered orders.

The contractor will obtain a status report from the traceable delivery source used. If the contractor is unable to 

determine the status of these cards with the traceable service used within 24 hours of notification, then these cards will

be reprinted and shipped at no additional expense to the Government no later than 72 hours of initial notification.

If contractor is able to locate lost or undelivered orders within 24 hours after initial notification, then contractor must

make arrangements (with the traceable service used) to ship the order to its destination within 72 hours. It is the

contractor's responsibility to recoup any expenses involved with reprinting an order and delivery of the order from 

the traceable service used.

NOTE: Accurate and timely tracing of orders is considered an integral part of these contract specifications and the 

contractor may be held in default for failure to provide this information as specified.
IRS Business Cards Page 10 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be 

ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

I. (a) 1106

(b) 301

(c) 4

(d) 4

(e) 397

(f) 12

II. (a) 8

(b) 1

(c) 3

(d) 3

(e) 3

 (f) 3
IRS Business Cards Page 11 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of 

the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government. 

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to 

other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the 

Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

I. Complete Product: Prices offered shall include the cost of all required materials (including paper) and operations 

necessary for the complete production and distribution of the product listed in accordance with these specifications.

(a) Single-color cards, thermographic print...............................per 250 card order......$__________

(b) Single-color cards, thermographic print...............................per 500 card order......$__________

(c) Two-color cards, flat ink................................................per 250 card order.......$__________

(d) Two-color cards, flat ink.................................................per 500 card order.......$__________

(e) CI cards (blue foil, gold engraving ink, thermographic black print)...per 250 card order...$__________

(f) CI cards (blue foil, gold engraving ink, thermographic black print)...per 500 card order...$__________

 _________________

(Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
IRS Business Cards Page 12 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

II. Additional Operations:

(a) On-Line Ordering System Creation/Updating.............................per hour..............$__________

Charges under “On-Line Ordering System Creation/Updating” will include all operations necessary to meet departmental 

requirements during initial creation and subsequent updates/changes generated at departmental request. All charges must 

be supported by a statement outlining in detail the operation for which payment is claimed. In case of dispute, the 

Contracting Officer reserves the right to be the final judge as to the operations and/or number of hours chargeable under 

item (a).

(b) One-time charge for creation of a new set of steel dies for CI card when a new format is added. Note: Any 

initial charge for the creation of steel dies, if necessary, for Items I.(e) and I.(f) above must be included in the 

cost provided above..........................................per new set of dies...............$__________

(c) Color content proofs of new formats or ink color change............per proof..............$__________

(d) Pre-production samples of new one-color cards........................per 25 samples......$__________

(e) Pre-production samples of new two-color cards..........................per 25 samples......$__________

(f) Pre-production samples of new CI cards.................................per 25 samples......$__________

III. Premium Payment: If premium payment is authorized, it will be indicated on the print order.

(a) Percentage increase for accelerated schedule...............................................__________%

 

SHIPMENT(S): Shipments will be made from: City ________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected 

the city and state shown below in the address block, and the bid will be evaluated and the contract awarded on that 

basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional shipping 

costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

 _________________

(Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
IRS Business Cards Page 13 of 16

Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms-Publication 310.2. When responding by fax or mail, fill out and return one copy 

of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder_______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

_____________________________________________________________________________________

 (Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code)

By__________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

_____________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

 

 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID).

***********************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________

(Initials) (Initials)

***********************************************************************************************
IRS Business Cards Page 14 of 

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Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB
IRS Business Cards Page 15 of 

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Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB
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Program 1720-S (02/20)

Specifications by: TB

Reviewed by: JB