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PROGRAM: 53-S

TITLE: Cityscape

AGENCY: Department of Housing and Urban Development

TERM: Date of Award thru April 30, 2021

BASIS OF

AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION:

(a) Text -

Printing in black ink, 

including binding . . . per page 

 (1) Makeready and/or Setup---------------------------------------------------- 876 8.45 7,402.20 6.50 5,694.00 6.50 5,694.00 6.35 5,562.60

 (2) Running per 1,000 Copies-------------------------------------------------- 1,766 8.10 14,304.60 10.25 18,101.50 9.50 16,777.00 10.03 17,712.98

(b) Cover -

Printing Covers 1,4, and spine 

in black ink plus one Pantone ink color

and Covers 2 and 3 in black ink only,

including varnishing and binding . . . per complete cover

 (1) Makeready and/or Setup---------------------------------------------------- 3 280.00 840.00 300.00 900.00 400.00 1,200.00 300.00 900.00

 (2) Running per 1,000 Copies-------------------------------------------------- 6 200.00 1,200.00 220.00 1,320.00 300.00 1,800.00 300.00 1,800.00

CONTRACTOR TOTALS $23,746.80 $26,015.50 $25,471.00 $25,975.58

DISCOUNT 2.00% $474.94 2.00% $520.31 1.00% $254.71 1.00% $259.76

DISCOUNTED TOTALS $23,271.86 $25,495.19 $25,216.29 $25,715.82

McDONALD & EUDY PRINTERS

Temple Hills, MD

(CURRENT CONTRACTOR)

( A W A R D E D )

DISTRICT CREATIVE PRINTING

Upper Marlboro, MD

GRAY GRAPHICS

Capitol Heights, MD

McDONALD & EUDY PRINTERS

Temple Hills, MD
Program 53-S Page 1 of 14

Specifications by LDG

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Cityscape

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Housing and Urban Development

(HUD)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending April 30, 

2021, plus up to four optional 12-month extension periods that may be added in accordance with the “OPTION TO 

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC time, on May 8, 2020, at the U.S. 

Government Publishing Office, Washington, DC. (Due to the COVID-19 pandemic, this will not be a public bid 

opening.)

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will not be open to the public. Based on 

this, bidders must submit email bids for this solicitation to: bidsapsdc@gpo.gov. No other method of bid submission 

will be accepted at this time. The program number and bid opening date must be specified in the subject line of the 

emailed bid submission. (Bids received after 11:00 a.m. on the bid opening date specified above will not be considered 

for award.) 

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to 

familiarize themselves with all provisions of these specifications before bidding.

GPO has issued a new Government Paper Specification Standards, No. 13, dated September 2019. Prospective bidders 

should carefully read this publication as the applicable standards within become an integral part of this contract. The 

document is posted at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of 

major revisions.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-0307. 
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53-S (04/21)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications –

Product Quality Levels:

(a) Printing Attributes (page related) – Level II.

(b) Finishing Attributes (item related) – Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proofs/Average Type Dimension/

Electronic Media

P-8. Halftone Match (Single and Double Impression) O.K. Proofs/Electronic Media

P-9. Solid and Screen Tint Color Match Pantone Matching System/

Furnished Sample

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.
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53-S (04/21)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to April 30, 2021, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price 

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by 

the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly indexes from the 12-month interval

ending three months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly indexes for the 12-month interval ending January 31, 2020, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be 

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or 

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted 

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of the 

following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

These documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by 

the Government. Failure to provide the requested information, in the time specified by the Government, may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.
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53-S (04/21)

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives at 

the U.S. Government Publishing Office, Washington, DC – immediately after award. (At the option of the Government, 

the postaward conference may be conducted via teleconference.) 

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in attendance. 

ASSIGNMENT OF JACKET, PURCHASE ORDER, AND PRINT ORDER NUMBERS: A GPO jacket number 

will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will 

indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through April 30, 2021, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be

“issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute 

the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.
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53-S (04/21)

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO 

barcode coversheet program application is the most efficient method of receiving payment. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: 

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the emailed bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.
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53-S (04/21)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of perfect-bound books requiring such operations as electronic 

prepress, printing, binding, packing, and distribution.

TITLE: Cityscape.

FREQUENCY OF ORDERS: Approximately 2 to 4 orders per year. 

QUANTITY: Approximately 1,800 to 2,500 copies per order.

NUMBER OF PAGES: Approximately 160 to 480 pages (plus cover) per order.

TRIM SIZE: 7 x 10”.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows –

Platform: Windows 10 (or upgrade)

Storage Media: Link to cloud-based file management system

Software: Adobe InDesign CC20; Adobe Illustrator CC20; Adobe Photoshop CC20

All platform system and software upgrades (for specified applications) that may occur during the 

term of the contract must be supported by the contractor.

Fonts: All printer and screen fonts will be embedded.

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor’s archive immediately after 

completion of the contract.

Additional

Information: Files will be furnished in high-resolution PDF format.

A visual of the furnished electronic files will be provided.

All graphics and illustrations will be furnished in place within electronic files.

Pantone Matching System will be used for color identification.

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished.

Previously printed edition to be used for color match for Covers 1, 4, and spine will be furnished.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, 

form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO 

FURNISH,” necessary to produce the products in accordance with these specifications.

Forest Management Certification – Contractor must provide a forest management certification and the appropriate high 

resolution digital logo in encapsulated postscript file format (eps) from one or more of the following organizations: 

Forest Stewardship Council (FSC); Sustainable Forestry Initiative (SFI); and/or Program for the Endorsement of Forest 

Certifications (PEFC). 

Contractor must submit certification with submitted bid. This initiative is based on Executive Order 13423 –

Strengthening Federal Environment, Energy, and Transportation Management; Section 2. Goals for Agencies.

Chain of Custody – When specified on the print order, the contractor will be required to submit a chain of custody 

certification, in writing, that meets the requirements of the forest management certification.
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53-S (04/21)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the 

furnished media and publishing files to assure correct output of the required production image. Any errors, media 

damage, or data corruption that might interfere with proper file image processing must be reported to: HUD Printing 

Specialist at: (202) 708-4310.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

All halftones (duotones) must be 150-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic files which may include 

color corrections to digital furnished images. It is anticipated that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production files (digital deliverables) as Adobe 

Acrobat files (most current version) (with no hyperlinks, video, or any other dynamic features) with the return of 

furnished material. The digital deliverables must be an exact representation of the final printed product. The PDF files 

must be created by the contractor from the final production files and distilled as press quality. The PDF files shall be 

returned on CD Write-Once medium in compliance with ISO 9660 specifications. The Government will not accept, as 

digital deliverables, PostScript files or any proprietary file formats other than those supplied, unless specified by the 

Government. 

PROOFS: One (1) set of digital color content proofs of entire publication. Direct to plate must be used to produce the 

final product with a minimum resolution of 2400 x 2400 dpi. Proofs must be created using the same Raster Image 

Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper position 

(not pasted up), imaged face and back, trimmed, and folded to the finished size of the product.

One (1) set of inkjet proofs that are G7 profiled and use pigment-based inks of Covers 1, 4, and spine only. A proofing 

RIP that provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles 

Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, 

and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be 

achieved. Output must be a minimum resolution of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control 

Strip 2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. 

Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” 

solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if 

applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum resolution of 2400 x 2400 dpi. 

Pantone colors must be simulated on proofs and must be proofed separately on a digital color content, overlay, or inkjet 

proof. Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the product.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are 

to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations 

must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”
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53-S (04/21)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for 

the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 

2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/vol_13.pdf.

All text paper used in each copy must be of a uniform shade. 

All cover paper must have the grain parallel to the spine.

All paper used in the production of the products ordered under this contract must meet the requirements for Forest 

Management Certification, as specified under “CONTRACTOR TO FURNISH.” 

Text – White No. 2 Silk/Dull-Coated Text, basis weight: 80 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A262. 

Cover – White No. 2 Gloss-Coated Cover, basis weight: 80 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L12.

PRINTING: Covers 1, 4, and spine print solids and duotones in black ink plus one Pantone ink color. 

Printing consists of text and line matter, seals, graphics reversing out to white, and full coverage with uncommon bleeds 

on all sides. The FSC logo must print at bottom of Cover 4. 

Contractor to match Pantone number as specified on the print order. 

NOTE: Covers 1, 4, and spine must match color of furnished previously-printed edition of Cityscape.

Covers 2, 3, and text pages print in black ink only. 

Printing consists of text and line matter, screens, and fine rule lines. No bleeds.

Flood coat (after printing) the entire surface of Covers 1, 4, and spine with a non-yellowing, gloss varnish. 

MARGINS: Margins will be as indicated on the print order or furnished media. 

BINDING: Perfect-bind text and wraparound cover; trim flush three sides. 

Hinge-score 1/4” to 5/16” from the binding edge.

PACKING: Pack suitable in shipping containers not to exceed 45 pounds when fully packed. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split during delivery process.

LABELING AND MARKING: Contractor to download GPO Form 905 (Rev. 7-15) – Labeling and Marking 

Specifications which can be located at GPO.gov, fill in appropriate blanks, and attach to shipping containers.
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53-S (04/21)

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the 

same general area in each sublot. The contractor will be required to certify that the copies were selected as directed 

using GPO Form 917 – Certificate of Selection of Random Copies which can be located at GPO.gov. The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of 

 Ordered Sublots 

500 - 3,200 50

3,201 - 10,000 80

10,001 - 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 –

Departmental Random Copies (Blue Label), which must be printed on blue paper, and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on 

all shipping documents and sent to: Department of Housing and Urban Development, Attn: Michelle Matuga, Room 

8110, 451 7th Street, SW, Washington, DC 20410. (NOTE: Entrance to the HUD Distribution Center, Receiving 

Platform, 451 7th Street, SW, Washington, DC has a maximum height clearance of 12’6”. It is the contractor’s 

responsibility to provide shipment to the platform.)

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government 

Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in 

processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against the specifications. 

The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into 

equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify 

that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can 

be located at GPO.gov. Copies will be paid for at the running rate offered in the contractor’s bid, and their cost will not 

be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by GPO program, jacket, and print order numbers must be furnished with billing as evidence of mailing.

DISTRIBUTION: 

 Deliver f.o.b. destination approximately 100 copies to: Sage Computing, Suite 350, 11491 Sunset Hills Road, 

Reston, VA 20190. Telephone: (703) 742-7881

 Deliver f.o.b. destination approximately 15 to 20 copies (GPO file and depository) to two addresses within the 

commercial zone of Washington, DC.

 Deliver f.o.b. destination the balance of each order to: One Metro Center, Attn: Schatz Publishing Group, 700 

12th Street, NW, Suite 700, Washington, DC 20005. Telephone: (202) 499-2273

Complete addresses and quantities will be furnished with each print order.
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53-S (04/21)

Upon completion of each order, contractor must notify the ordering agency (on the same day the order delivers) via 

email to the address indicated on the print order. The subject line of the email shall be “Distribution Notice for Program 

53-S, Print Order XXXXX, Jacket Number XXX-XXX.” The notice must provide all applicable tracking numbers, 

delivery method, and title of product. Contractor must be able to provide copies of all delivery receipts upon agency 

request.

Upon completion of each order, contractor must return all furnished material (as applicable) and digital deliverablesto:

Department of Housing and Urban Development, Management Services Division, Printing Branch, Attn: Marty Janney, 

Room B-100, 451 7th Street, SW, Washington, DC 20410. Telephone: (202) 708-4310

All expenses incidental to picking up and returning material (as applicable), submitting proofs, and furnishing sample 

copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511).

Furnished material (as applicable) and proofs (including ink drawdowns) must be picked up from and delivered to: 

Department of Housing and Urban Development, Management Services Division, Printing Branch, Attn: Marty 

Janney, Room B-100, 451 7th Street, SW, Washington, DC 20410. Telephone: (202) 708-4310

Furnished electronic media (as applicable) and visual(s) must be returned with proofs.

No definite schedule for placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

 Contractor must complete production and distribution within 14 workdays of notification of availability of print 

order and furnished material.

 No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for 

revised proofs if contractor’s errors are judged serious enough to require them. 

 Proofs will be withheld no more than two workdays from their receipt at the ordering agency until they are 

made available for pickup. (The first workday after receipt of proofs at the ordering agency is day one of the 

hold time.) 

 All proof and transit time is included in the 14-workday schedule.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destinations specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be 

relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor is to notify the U.S. Government Publishing Office of the date of 

shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support 

Services Compliance Section via email at compliance@gpo.gov; via telephone at (202) 512-0520; or via facsimile at 

(202) 512-1364. Personnel receiving email, call, or facsimile will be unable to respond to questions of a technical 

nature or to transfer any inquiries. 
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53-S (04/21)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time.

The determination of award estimates specified below are based on historical data. However, due to the current 

global pandemic, the contractor is put on notice that the estimated amounts of work anticipated on this contract may 

be significantly impacted during the first period of performance.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2)

I. (a) 876 1,766

(b) 3 6
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THIS PAGE IS INTENTIONALLY BLANK.
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53-S (04/21)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in 

regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

A charge will be allowed for each text page, whether printed or blank. 

NOTE: Contractor must submit forest management certification with submitted bid.

I. PRINTING, BINDING, PACKING, AND DISTRIBUTION: Prices offered shall include the cost of all 

required materials and operations necessary (including proofs and stock/paper) for the printing, binding, packing, 

and distribution of the product listed in accordance with these specifications.

Makeready Running Per

and/or Setup 1,000 Copies

(1) (2)

(a) Text – 

Printing in black ink,

including binding..............................................................per page......$___________ $___________

(b) Cover –

Printing Covers 1, 4, and spine

in black ink plus one Pantone ink color

and Covers 2 and 3 in black ink only,

including varnishing and binding .................... per complete cover......$___________ $___________

_____________

(Initials)

Contractor’s billing invoices must be itemized in accordance with the line items in the “SCHEDULE OF PRICES.” 
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53-S (04/21)

SHIPMENTS: Shipments will be made from: City ________________________ State ____________________.

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state

shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is 

not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent ___________ Calendar Days. 

See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________.

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within 

____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for 

receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in 

exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration of the

bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all 

pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must 

be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may 

result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________

 (Contractor’s Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

 (Street Address)

___________________________________________________________________________________________

 (City – State – Zip Code)

By ________________________________________________________________________________________

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number)

___________________________________________________________________________________________

(Email Address) (Fax Number)

___________________________________________________________________________________________

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

(Initials) (Initials)

___________________________________________________________________________________________