PROGRAM 3422S

----------------------------------

July 27, 2020 thru June 30, 2021 (4 option yrs - 2025)

BASIS

ITEM OF

NUMBER ITEM DESCRIPTION AWARD UNIT RATE COST UN

-------- ---------------------------------- -------

I. PRINTING AND BINDING: (a) Printing in 4-color process including binding.............per page (1) Makeready and/or Setup Charges 836 $32.00 $26,752.00 

 (2) Running Charges per 1,000 copies 2,044 $9.00 $18,396.00 II. PAPER: (a) White No. 2 Dull-Coated Text, (100 lb.)....................per 1,000 leaves 254 $13.47 $3,421.38  (b) White Uncoated Text (60 lb.).................................per 1,000 leaves 768 $14.20 $10,905.60 III. ADDITIONAL OPERATIONS: (a) Inkjet Proof........................................................per page 210 $4.50 $945.00  (b) PDF Proof.........................................................per page 626 $2.00 $1,252.00 IV. PACKING AND DISTRIBUTION: 1. Bulk Shipments (other than by mail) -  (a) Packing and sealing shipping containers.................per container 156 $2.00 $312.00  2. Mailed Shipments -  (a) Addresssing single copies (domestic and internal singles), 

including cost of wafer seals.................................per 100 copies 1,106 $1.25 $1,382.50 

 (b) Addresssing single copies ( international singles), and 

inserting into kraft envelopes.................................per package 4,960 $1.85 $9,176.00 

 (c) Addressing mulitple copies and inserting into suitable kraft

envelopes, cushioned shipping bags, or cartons.......per package 12 $5.00 $60.00 

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TOTAL $72,602.48 

DISCOUNT 3.00% $2,178.07 

NET TOTAL $70,424.41 

AWARDED

Alcom Printing

Harleysville, PA
UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RA

$55.00 $45,980.00 $37.00 $30,932.00 $38.00 $31,768.00 $35.00 $29,260.00 $13

$7.50 $15,330.00 $16.00 $32,704.00 $25.00 $51,100.00 $7.40 $15,125.60 $

$18.00 $4,572.00 $29.00 $7,366.00 $35.00 $8,890.00 $17.50 $4,445.00 $1

$7.60 $5,836.80 $15.00 $11,520.00 $13.50 $10,368.00 $10.40 $7,987.20 $$2.00 $420.00 $9.50 $1,995.00 $20.00 $4,200.00 $1.50 $315.00 $1$0.25 $156.50 $1.50 $939.00 $2.00 $1,252.00 $0.75 $469.50 $$2.00 $312.00 $18.00 $2,808.00 $1.00 $156.00 $2.00 $312.00 $$4.00 $4,424.00 $3.00 $3,318.00 $3.50 $3,871.00 $19.00 $21,014.00 $$0.85 $4,216.00 $1.25 $6,200.00 $1.00 $4,960.00 $0.45 $2,232.00 $$3.00 $36.00 $15.00 $180.00 $1.50 $18.00 $3.00 $36.00 $

$81,283.30 $97,962.00 $116,583.00 $81,196.30 

2.00% $1,625.67 0.00% $0.00 2.00% $2,331.66 1.00% $811.96 2

$79,657.63 $97,962.00 $114,251.34 $80,384.34 

Gray Graphics

Capitol Heights, MD

K‐B Offset Printing, Inc.

State College, PA

WBC Inc. dba Lithexcel

Albuquerque, NM

McDonald & Eudy Printers

Temple Hills, MD

Mon

Mo
UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RA

$30.00 $25,080.00 $42.21 $35,287.56 $35.00 $29,260.00 $18.00 $15,048.00 $3$17.00 $34,748.00 $10.08 $20,603.52 $9.25 $18,907.00 $35.00 $71,540.00 $1$24.96 $6,339.84 $18.96 $4,815.84 $27.28 $6,929.12 $17.00 $4,318.00 $2$13.53 $10,391.04 $12.47 $9,576.96 $17.80 $13,670.40 $14.00 $10,752.00 $1

$2.50 $525.00 $4.27 $896.70 $6.40 $1,344.00 $2.00 $420.00 $

$10.00 $6,260.00 $3.12 $1,953.12 $2.00 $1,252.00 $1.00 $626.00 $

$1.50 $234.00 $3.47 $541.32 $22.50 $3,510.00 $30.00 $4,680.00 $

$14.80 $16,368.80 $20.24 $22,385.44 $14.49 $16,025.94 $7.00 $7,742.00 $

$0.90 $4,464.00 $0.34 $1,686.40 $0.70 $3,472.00 $0.25 $1,240.00 $$1.50 $18.00 $1.97 $23.64 $1.00 $12.00 $0.70 $8.40 $

$104,428.68 $97,770.50 $94,382.46 $116,374.40 

0.25% $261.07 0.25% $244.43 1.00% $943.82 0.00% $0.00 0

$104,167.61 $97,526.07 $93,438.64 $116,374.40 

G

Sun Inc. dba SunSolutions

West Columbia, SC

Production Press

Claysburg, PA Jacksonville, IL

NPC Inc Schmitz Press

Sparks, MD
Program 3422-S Page 1 of 14 

Specifications by: BN 

Reviewed by: EBR 

THIS PROCUREMENT IS BEING SOLICITED AS A SMALL PURCHASE REQUEST FOR QUOTATION (RFQ). 

THE SEALED BIDDING TERMINOLOGY AS USED THROUGHOUT THESE SPECIFICATIONS IS 

SYNONYMOUS WITH THEIR NEGOTIATED PROCUREMENT COUNTERPART UNLESS SPECIFICALLY 

STATED OTHERWISE. NEGOTIATED PURSUANT TO 41 U.S.C. 5(1). 

QUOTATION REQUEST 

U.S. GOVERNMENT PUBLISHING OFFICE 

Atlanta, GA 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Various NCHS Publications 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Health and Human Services 

Centers for Disease Control and Prevention 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending June 30, 

2021, plus up to four optional 12-month extension periods that may be added in accordance with the "Option to Extend 

the Term of Contract" clause in Section 1 of this contract. 

For information regarding the solicitation requirements prior to award, contact Beth Nicolaus at 404-605-9160 Ext. 

32707 or enicolaus@gpo.gov. For contract administration after award, contact Amina Harvey at 404-605-9160 Ext. 

32712 or aharvey@gpo.gov. 

THIS IS A NEW CONTRACT. No previous abstract is available. 

Quotes due by 11:00 a.m., prevailing Atlanta, GA time, on July 10, 2020. 

QUOTE SUBMISSION: This is a Small Purchase Term Contract. 

Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, contractors MUST submit their 

quote via email to bidsatlanta@gpo.gov for this solicitation. No other method of quote submissions will be accepted 

at this time. 

The program number (3422-S) and quotes due date (July 10, 2020) must be specified in the subject line of the emailed 

quote submission. Quotes received after 11:00 a.m. prevailing Atlanta time on the date specified above will not be 

considered for award. 

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following: 

1. Illegibility of quote. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

3. The contractor’s email provider may have different size limitations for sending email; however, contractors are 

advised not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. Government 

personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time (specified 

as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp 

for bid receipt at the specified location.
Various NCHS Publications Page 2 of 14 

Program 3422-S (06/21) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Quotation Request will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (revised 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-filesfor-vendors/contractterms2018.pdf 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf. 

BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification Standards, No. 13, dated 

September 2019. Prospective bidders should carefully read this publication as the applicable standards within become 

an integral part of this contract. The document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/formsand-standards along with a list of major revisions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications: 

Product Quality Levels: 

(a) Printing Attributes -- Level III. 

(b) Finishing Attributes -- Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

 

WHEN INKJET PROOFS ARE REQUIRED: 

Attribute Specified Standard *Alternate Standard 

P-7. Type Quality and Uniformity Approved Proofs File Setup 

P-l0. Process Color Match Approved Proofs File Setup 

WHEN PDF PROOFS ARE REQUIRED: 

Attribute Specified Standard 

P-7. Type Quality and Uniformity File Setup 

P-l0. Process Color Match File Setup 

 

*In the event that the Specified Standard is waived the Alternate Standard will serve as its replacement. 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. See 

also “Economic Price Adjustment” for authorized pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). 
Various NCHS Publications Page 3 of 14 

Program 3422-S (06/21) 

For each performance period after the first, a percentage figure will be calculated as described below and that figure 

will be the economic price adjustment for that entire next period. Pricing adjustments under this clause are not 

applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from the beginning of the contract to June 30, 2021, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted index 

“Commodities Less Food” under the Special Indexes category on “Table 2 –Consumer Price Index For All Urban 

Consumers (CPI-U): U.S. City Average, by expenditure category and commodity and service group” published 

monthly in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. 

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval 

ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending 3 months prior to the beginning of 

the contract, called the base index. The percentage change (plus or minus) of the variable index from the base index 

will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase 

or decrease against the total price of the invoice less reimbursable postage or transportation costs and separately 

adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide 

one or more of the following financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by 

the Government. Failure to provide the requested information in the time specified by the Government may result in 

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and 

a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an 

individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity 

to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through June 30, 2021, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions 

of the contract. The contract shall control in the event of conflict with any print order. A print order shall be "issued" 
Various NCHS Publications Page 4 of 14 

Program 3422-S (06/21) 

upon notification by the Government for purposes of the contract when it is electronically transmitted or otherwise 

physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and are not purchased 

hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the items set forth 

herein do not result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for 

an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway utilizing the GPO barcode coversheet program 

application is the most efficient method of invoicing. Instruction for using this method can be found at the following 

web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

NOTE: CONTRACTOR BILLING MUST BE ITEMIZED PER THE SCHEDULE OF PRICES – SEE PAGES 12 

THROUGH 14. 

In addition, the contractor is required to email a copy of the billing documents (and any supplementary billing 

information) to GPO Atlanta Regional Office (infoatlanta@gpo.gov) Attn: Program 3422-S Administrator. Failure to 

do so may result in non-payment. 
Various NCHS Publications Page 5 of 14 

Program 3422-S (06/21) 

SECTION 2 - SPECIFICATIONS 

SCOPE: These specifications cover the production of various saddle-stitch (self-cover) pamphlets, requiring such 

operations as electronic prepress, proofs, printing in 4-color process, binding, packing, mailing and distribution. 

TITLE: Various NCHS Publications. 

Although this is an option year contract, all the estimates, averages, etc. are based upon one year’s production. 

All ranges/percentages/etc. herein are based on past requirements and/or anticipated requirements and are 

NOT to be construed as a guarantee. 

FREQUENCY OF ORDERS: Approximately 45 to 50 orders per year. 

QUANTITY: Approximately 2,000 to 4,000 copies per order. 

NUMBER OF PAGES: Page counts will range from 8 to 88 pages (self-cover). 

It is anticipated that approximately 45% of the orders will be 8 pages; 45% of the orders will be between 12 to 32 

pages; and 10% of the orders will be between 36 to 88 pages. 

TRIM SIZE: 8-1/2 x 11” 

GOVERNMENT TO FURNISH: 

- Electronic print files, as reflected below (see “ELECTRONIC MEDIA”). 

- Print orders (GPO Form 2511). 

- Distribution and mail lists will be furnished via email in Microsoft Excel format. 

- Government (CDC) First Class Mail Permit for single mail pieces and small package carrier (Fed Ex, DHL or UPS) 

account information for international mail copies will be provided after award. 

- GPO Form 712 - Certificate of Conformance (Rev. 10-15) to be completed when using Government furnished mail 

indicia. 

- GPO Carton Labeling and Marking Specifications. 

- Performance Records: A Facsimile Transmission Sheet will be furnished to the contractor. Information such as the 

GPO program, jacket, and print-order numbers, quantity, and date of shipment must be filled in by the contractor and 

faxed to Atlanta GPO (800-270-4758) on the day shipment is due. 

ELECTRONIC MEDIA: 

- PLATFORM: Unknown 

- STORAGE MEDIA: Electronic print files will be furnished via email OR contractor maintained ftp site 

(Government’s option). NOTE: Majority of orders will be emailed, but an occasional order may require files be 

uploaded to contractor’s ftp site. 

 

- SOFTWARE: Page layout will be provided in PDF format (with crop marks indicated). NOTE: All Adobe Acrobat 

and editing software upgrades (for specified applications) which may occur during the term of the contract must be 

supported by the contractor. 

- COLOR(s): May be identified as RGB, CMYK, and/or Pantone/Spot colors. If necessary, contractor to convert all 

colors to CMYK. 

 - FONTS: All fonts will be Embedded and/or Embedded Subset. 

- OUTPUT: 175 line screen 
Various NCHS Publications Page 6 of 14 

Program 3422-S (06/21) 

ADDITIONAL INFORMATION: 

- Contractor must have the ability to edit PDF files (when furnished by the Government). 

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes to 

convert files to a different file format, the final output must be of the same or higher quality. 

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All furnished 

fonts are to be eliminated from the contractor's archive immediately after completion of the contract. 

- Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number and revision date, carried in the electronic files, must not print on the finished product. 

- PRIOR TO IMAGE PROCESSING, THE CONTRACTOR SHALL PERFORM A BASIC CHECK (PREFLIGHT) 

OF THE FURNISHED MEDIA AND PUBLISHING FILES TO ASSURE CORRECT OUTPUT OF THE 

REQUIRED REPRODUCTION IMAGE. ANY ERRORS, MEDIA DAMAGE OR DATA CORRUPTION THAT 

MIGHT INTERFERE WITH PROPER FILE IMAGE PROCESSING MUST BE REPORTED TO YOUR 

CONTRACT ADMINISTRATOR. 

- THE CONTRACTOR SHALL CREATE/ALTER ANY NECESSARY TRAPPING, set proper screen angles and 

screen frequency, and define file output selection for the imaging device being utilized. Furnished files must be imaged 

as necessary to meet the assigned quality level. 

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files. 

- UPON COMPLETION OF THIS ORDER, THE CONTRACTOR MUST FURNISH FINAL PRODUCTION 

NATIVE APPLICATION FILES (DIGITAL DELIVERABLE) AND ONE "PRESS QUALITY" PDF FILE WITH 

THE FURNISHED MEDIA. STORAGE MEDIA MUST BE MAC/PC COMPATIBLE. THE DIGITAL 

DELIVERABLES MUST BE AN EXACT REPRESENTATION OF THE FINAL PRODUCT AND SHALL BE 

RETURNED ON THE SAME TYPE OF STORAGE MEDIA AS WAS ORIGINALLY FURNISHED. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) 

files, or any proprietary file formats other than those supplied, unless specified by the Government. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

Contractor must acknowledge receipt of all emailed print orders by replying to originating agency’s email. 

 

PROOFS: 

Proofs will be required ONLY when indicated on the print order. If proofs are required, the type of proof(s) will be 

specified on the print order. 

The contractor will be responsible for performing all necessary proofreading to insure that the proofs are in conformity 

with the copy submitted. Contractor is responsible for all costs incurred in the delivery and pickup of proofs. 

When required, proofs will be withheld not longer than 3 workday(s) from date of receipt by the Government** to 

date proofs are MADE AVAILABLE FOR PICKUP by the contractor. It is the responsibility of the CONTRACTOR 

to make the necessary pickup arrangements when notified that the reviewed proofs are available. If an overnight 

delivery carrier (i.e. UPS or Fed Ex) is to be used, contractor MUST include a fully completed return airbill (prepaid 

by the contractor) with the delivered proofs. 

**NOTE: The date of receipt by the Government is NOT considered the first workday. 

 

Contractor furnished proof approval letters will not be recognized for proof approval/disapproval. Only GPO 

generated proof letters will be recognized for proof approval/disapproval. Contractor must not print prior to receipt of 

an “OK to print”. 

- INKJET PROOFS: One set of INKJET proofs that are G7 profiled and use pigment-based inks. A proofing RIP 

that provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles 

Technology), and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 

3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) 

must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media. 

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647-7 Control 

Strip 2009 or 2013(i1). 

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the 
Various NCHS Publications Page 7 of 14 

Program 3422-S (06/21) 

sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 

x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color 

(if applicable). These areas must be repeated consecutively across the sheet. 

The make and model number of the proofing system utilized shall be furnished with the proofs. These proofs must 

contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. 

Direct to plate must be used to produce the final product with a minimum of 2400 x 2400 dpi. 

OR 

- ELECTRONIC SOFT (PDF) PROOF: One PRESS QUALITY PDF proof (for content only) to be emailed to agency, 

as indicated on the print order. PDF proof must be ripped using the same Raster Image Processor (RIP) that will be 

used to produce the product. Proof MUST show color and contain all crop marks. THIS PROOF WILL NOT BE 

USED/APPROVED FOR COLOR MATCH OR RESOLUTION. NOTE: Contractor must call recipient to confirm 

receipt. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September 

2019. 

NOTICE: Copies of the "Government Paper Specifications Standards, No. 13," dated September 2019, are for sale, 

on a subscription basis, by the Superintendent of Documents, U.S. Government Publishing Office, Washington, DC, 

20402 or available in PDF format on the GPO website. 

 

The paper to be used will be indicated on each print order. All paper used in each copy must be of a uniform shade. 

White No. 2 Dull-Coated Text, basis weight 100 lbs. per 500 sheets, basis size 25 x 38”, equal to JCP Code A262. 

White Uncoated Text, basis weight 60 lbs. per 500 sheets, basis size 25 x 38", equal to JCP Code A60. 

PRINTING: 

Self-cover pamphlets print full color matter via 4-color process. Prints head to head. 

NOTE: Pamphlets must be printed via OFFSET printing. Digital printing, direct imaging (toner) and inkjet printing 

are not acceptable. 

 INK: If lithographic ink is used in the performance of this contract, the ink shall contain not less than the following 

percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) heat-set ink, 10 

percent. High quality color process printing on high speed heat-set presses is excepted when slow drying time 

significantly increases production costs. 

MARGINS: 

Margins will be as indicated on the print order or furnished electronic media. Follow file setup – adequate gripper. 

 

BINDING: 

Saddle-stitch in two places on the 11” dimension. Trim 3 sides. NOTE: Each product must contain complete 4-page 

signatures – single leaves connected with a lip (binding stub) to left or right side of stitches will not be allowed. 

Self-mailers and Internal Singles: Apply one or two translucent wafer seals (in accordance with U.S. postal regulations) 

to each copy on the 11” open side. 

PACKING: 

Bulk Shipments: 

Pack suitable per shipping containers, with total carton weight not to exceed 40 pounds when fully packed. 
Various NCHS Publications Page 8 of 14 

Program 3422-S (06/21) 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open or split during transit. 

Mailed Shipments: 

Single copies, excepting those sent to foreign destinations, shall be mailed as self-mailers. 

Insert single copies for foreign destinations into kraft envelopes. 

Insert multiple copies into suitable kraft envelopes, cushioned shipping bags, or cartons. 

The following breakdown is representative of anticipated mailing requirements. (NOTE: Inkjet addressing is 

acceptable.) 

Domestic Singles (approximately 2,000 to 3,000 copies) - Adhere one address label to back page of each selfmailer. Seal on the open 11” edge with one or two translucent wafer seals (in accordance with U.S. Postal 

Regulations), suitable for mailing. 

Internal Singles** (approximately 7-15 copies) - Adhere one address label to back page of each copy. Seal on 

the open 11” edge with one or two translucent wafer seals. 

International Singles* (approximately 125 copies) - Insert one copy into contractor furnished 9 x 12" kraft 

envelope and seal. Contractor to overprint envelopes with CDC return address. Adhere one address label to each 

envelope. 

Domestic Multiples** (approximately 2-10 copies) - Count out the number of copies indicated in mail database 

and insert into suitable kraft envelope, cushioned shipping bag, or carton and seal. Adhere one address label to 

each envelope, jiffy bag or carton. 

International Multiples* (when required - including Canadian Multiples) - Count out the number of copies 

indicated in mail database and insert into suitable kraft envelope, cushioned shipping bag or carton and seal. 

Adhere one address label to each envelope, cushioned shipping bag or carton. 

Internal Multiples** (when required) – Adhere address label to back page of one copy for recipient, count out 

required number of copies as indicated in mail database, and band or string-tie copies together. Label must be 

facing out of banded/tied package for ease of identification. 

The recipient ID number, as provided in the Excel database, must appear on the top line of each address. 

Contractor must apply sufficient address information to assure proper mail delivery. See “LABELING AND 

MARKING” for additional requirements. 

*NOTE: Copies for foreign destinations are to be prepared for mailing as specified above, but packed together 

in containers for shipping via the agency’s specified shipping account (see “DISTRIBUTION”). 

**All Internal Singles, Internal Multiples and Domestic Multiples will be delivered to CDC Transhipping 

Facility in Atlanta, GA (see “DISTRIBUTION” for complete address). Box all categories separately and 

identify.

LABELING AND MARKING: 

Mail: Affix address labels, or at contractor’s option ink-jet addresses to back page of each copy mailed as self- mailers 

and to each unit of mail packaged in kraft envelopes, cushioned jiffy bags, and containers. 

Addressing information will be furnished in Microsoft Excel format. Prior to addressing, contractor must run the 

mail list through a Move Update software (software must have been updated within the last 30 days) to identify and 

update address files. Contractor must also CASS certify list to identify any addresses with potential delivery 

problems – these addresses must not be used and copies deemed as “undeliverable” are to be returned to the order 
Various NCHS Publications Page 9 of 14 

Program 3422-S (06/21) 

originator (Nate Brown) in Hyattsville, MD 20782. NOTE: All addresses identified by both Move Update and 

CASS certifications must be furnished to NCHS (Nate Brown) either in hard copy or electronically. 

All mailing for “Domestic Single” copies shall be made at the First Class rate. 

The contractor is cautioned that the “Postage and Fees Paid” indicia may be used only for the purpose of mailing 

material produced under this contract. 

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail”, as applicable. 

Certificate of Conformance: Whenever a Government furnished mail indicia is used, the contractor must complete 

GPO Form 712 - Certificate of Conformance (Rev. 10-15), supplied by GPO and the appropriate mailing 

statement(s), supplied by USPS. 

Bulk Shipments: Reproduce shipping container label from furnished copy, fill in appropriate blanks and attach to 

shipping containers. The stock number and issue date must appear on all labels. 

Bulk shipments will be delivered to Danya Publication Distribution Center in Altoona, PA (see 

“DISTRIBUTION” for complete address). 

NOTE: ALL shipments delivering to ALTOONA, PA 16601 require the following 

(1) All shipping container labels must be clearly legible and contain title, contents, quantity* (*exact count 

required, cartons will be weighed and counted upon arrival) and specified stock number, as indicated on the 

delivery instructions. 

(2) All shipping documents (i.e. bill of lading, packing slip, etc.) must include specified stock number, 

number of cartons, and the total number of finished pieces. 

(3) If ANY of the requirements above are not fulfilled, the shipment may be refused upon delivery at the 

contractor's expense! 

(4) Contractor MUST contact Michael Bingham at (866) 377-8225 at least 48 hours in advance to schedule 

any freight deliveries between the hours of 8:00 AM and 3:00 PM, Monday through Friday. 

Additionally, all mail copies delivering to the CDC Transshipping Facility in Atlanta, GA 30341 MUST be marked 

per mailing instructions provided with the individual print order (i.e. “Internal Singles”, “Internal Multiples” 

“Domestic Multiples”, bulk copies for specific CDC recipients, etc.). 

DISTRIBUTION: 

Deliver proofs (via Fed Ex or UPS) to NCHS, ATTN: Nate Brown (301-458-4583), 3311 Toledo Road, 4th Floor – 

Cube 4569. MS P08, Hyattsville, MD 20782 OR email PDF proofs to Nate Brown (wti5@cdc.gov), as indicated on 

each Print Order. Contractor is responsible for all costs incurred in the delivery and pickup of proofs. 

F.O.B Destination: 

- Deliver bulk shipment (approximately 100 copies per order) to: Danya Publication Distribution Center, ATTN: 

Michael Bingham, Logistics Manager - NPC Inc., 700 North Third Avenue, Altoona, PA 16601.

- Deliver all “Internal Single”, “Internal Multiples” and “Domestic Multiples” copies to: CDC Transshipping 

Facility, 3719 N Peachtree Road, Building 100- Dock 28, Atlanta, GA 30341. 

- Deliver specified quantities (usually 2 to 25 copies per address) to three to five recipients at NCHS in 

Hyattsville, MD 20782. Inside delivery to room number specified is required. Quantity breakdown and 

complete addresses will be provided in distribution instructions furnished by the agency with each print order. 

- Deliver all copies identified as “undeliverable” by Move Update and/or CASS Certification to: NCHS, ATTN: 

Nate Brown (301-458-4583), 3311 Toledo Road, 4th Floor – Cube 4569. MS P08, Hyattsville, MD 20782. 

- Deliver 1 “Depository Stock” copy to: US Government Publishing Office, Federal Depository Library 

Program, Mail Stop: FDLP, BAC (C&I) 1523-01, 44 H Street NW, Loading Dock, Washington, DC 20401, 

Marked: Item No. 0508. 
Various NCHS Publications Page 10 of 14 

Program 3422-S (06/21) 

- Deliver 15 “File Stock” copies to: Library of Congress, US Serials and Government Documents Section, US 

Anglo Division, BAC (By-Law) 1525-01, 101 Independence Avenue SE, Stop 4276, Washington, DC 20540-

4276, Marked: Depository File Copies. NOTE: All shipments to this destination must be via FedEx, UPS, or 

USPS 

 

F.O.B. Contractor’s City: 

- Mail all “Domestic Single” pieces as self-mailers using a Government furnished First Class Mail indicia. 

- Ship all “International Single” and “International Multiples” copies via a Government furnished small package 

carrier (Fed Ex, DHL or UPS) account. 

Upon completion of each order, contractor must notify the ordering agency on the same day that the product 

ships/delivers via e-mail to Nate Brown (wti5@cdc.gov) and GPO Atlanta Regional Office (infoatlanta@gpo.gov). 

The subject line of this message shall be "Distribution Notice for “Program 3422-S, Print Order XXXXX). The notice 

must provide all applicable tracking numbers, shipping method, and title. Contractor must be able to provide copies 

of all delivery, mailing, and shipping receipts upon agency request. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must include 

the GPO jacket, program, and print order numbers: total quantity delivered, number of cartons, and quantity per carton: 

date delivery made: and signature of the Government agent accepting delivery. The original copy of this receipt must 

accompany the contractor's billing for payment. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual print order (GPO Form 2511). NOTE: When files are uploaded to an ftp site, the print order 

will be emailed to the contractor on the same day. Contractor must acknowledge receipt of order and print file(s) by 

replying to order originator’s email. 

No definite schedule can be predetermined. 

The following schedules begin upon notification of the availability of print order and furnished material. 

 Contractor must complete production and distribution within 13-15 workdays (including proofing) after 

notification of availability of print order and furnished material. 

 Proofs will be withheld no more than three (3) workdays from receipt by the Government** to date proofs are 

MADE AVAILABLE FOR PICKUP by the contractor. 

**NOTE: The date of receipt by the Government is NOT considered the first workday. 

The ship/deliver date indicated on the print order is the date products ordered F.O.B. Destination must be delivered to 

the destination(s) specified, and the date products ordered F.O.B. Contractor’s City must be delivered to the U.S. Postal 

Service for “Domestic Singles” or shipped via Government specified small package carrier (Fed Ex, DHL or UPS) for 

“International Singles” and “International Multiples” copies. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 
Various NCHS Publications Page 11 of 14 

Program 3422-S (06/21) 

SECTION 3. - DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may 

be ordered for a like period of time. 

NOTE: The Determination of Award estimates specified below are based on historical data; however, due to the current 

global Pandemic, the contractor is put on notice that the estimated amounts of work anticipated on this contract may 

be significantly impacted during the first period of performance. 

Bidders shall state the location from which the products will be shipped. 

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.” 

I. 

 (1) (2) 

 (a) 836 2,044 

 

 

 

II. 

 (a) 254 

 (b) 768 

 

III. 

(a) 210 

(b) 626 

 

IV. 

 1. 

 (a) 156 

 

 2. 

 (a) 1,106 

 (b) 4,960 

 (c) 12 

 
Various NCHS Publications Page 12 of 14 

Program 3422-S (06/21) 

SECTION 4. - SCHEDULE OF PRICES 

Quotes offered are F.O.B. Contractor’s City for self-mailers and international small package carrier shipments and 

F.O.B. Destination for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Quotes submitted with any obliteration, revision, or 

alteration of the order and manner of submitting quotes may be declared non-responsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Quotes submitted with NQ (No Quote) or blank spaces for an item may be declared nonresponsive. 

 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best 

interest of the Government. 

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has 

not been offered under the contract. Further, the contractor is not to accept print orders which are outside the 

scope of the contract. Any changes made to the print order MUST be confirmed in writing by the Contracting 

Officer, GPO Atlanta Regional Office. If such orders are placed by the agency, and no Modification is received 

from the GPO Atlanta Regional Office, the contractor is to notify GPO Atlanta Regional Office immediately. 

Failure to do so may result in nonpayment. 

All invoices submitted to the GPO shall be based on the most economical method of production. 

CONTRACTOR MUST INVOICE IN ACCORDANCE WITH THE SCHEDULE OF PRICES. FAILURE TO ITEM 

IN ACCORDANCE WITH THE SCHEDULE OF PRICES MAY RESULT IN DELAYED PAYMENT. 

Fractional parts of 1,000 will be prorated at the per 1,000 rate. 

 

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and distribution (including all shipping/freight costs for quantities 

ordered F.O.B. Destination) of the products listed in accordance with the specifications, with the exception of 

Items II. III and IV. 

A charge will be allowed for each page, whether printed or blank. Unless otherwise specified, no more than 

three blank pages shall be permitted at the end of the pamphlet. 

 Makeready and/or Running Charges 

 Setup Charges per 1,000 copies 

 (1) (2) 

 (a) Printing in 4-color process, 

 including binding ............... ...........per page .............. .$______________ $______________ 

________ 

Initials 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE) 
Various NCHS Publications Page 13 of 14 

Program 3422-S (06/21) 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered. 

 

(a) White No. 2 Dull-Coated Text, (100 lb.)................per 1,000 leaves .......$________________ 

(b) White Uncoated Text (60 lb.).............................per 1,000 leaves .......$________________ 

 

III. ADDITIONAL OPERATIONS: The prices offered for each of the following items must be all-inclusive for 

the performance of operations that are additional to those specified under Items I, II and IV, and must include 

the cost of all required materials and operations necessary, in accordance with these specifications. 

(a) Inkjet Proof......................................per page..............................$________________ 

 

(b) PDF Proof.......................................per page...............................$________________ 

IV. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of kraft envelopes, cushioned shipping bags, shipping containers, all necessary wrapping and packing 

materials, labeling or marking, and complete distribution, in accordance with these specifications.

 1. Bulk Shipments (other than by mail) – 

 (a) Packing and sealing shipping containers .......................... per container.........$______________ 

2. Mailed Shipments – 

(a) Addressing single copies (domestic and internal 

singles), including cost of wafer seals........................per 100 copies.......$______________ 

 

(b) Addressing single copies (international singles) and 

inserting into kraft envelopes...................................per package..........$______________ 

 (c) Addressing multiple copies and inserting into suitable 

kraft envelopes, cushioned shipping bags, or cartons.......per package..........$______________ 

LOCATION OF POST OFFICE: All mailings will be made from the _______________________________ 

Post Office located at Street Address ___________________________________________________________, 

City ____________________________________, State _____________, Zip Code _____________________. 

PAYMENT TERMS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

________ 

Initials 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE) 
Various NCHS Publications Page 14 of 14 

Program 3422-S (06/21) 

QUOTE ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this quote is accepted 

within ______________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of quotes, to furnish the specified items at the price set opposite each item, delivered at the designated 

point(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day quote acceptance period may result in expiration of the quote prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a quote, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of 

all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic 

signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic signatures 

must be verifiable of the person authorized by the company to sign bids. 

Failure to sign the signature block below may result in the quote being declared non-responsive. 

Bidder_______________________________________________________________________________ 

(Contractor Name) (GPO Contractor’s Code) 

_____________________________________________________________________________________ 

 (Street Address) 

_____________________________________________________________________________________ 

(City – State – Zip Code) 

 

By__________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Quote) (Date) 

 

_______________________________________________________________________________________ 

(Person to be Contacted) (Telephone Number) (Email) 

 

 

 

************************************************************************************* 

THIS SECTION FOR GPO USE ONLY 

Certified by: Date:___________ 

 (Initials) 

 Contracting Officer: Date:___________ 

 (Initials) 

 ************************************************************************************ 

 ________ 

Initials 

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR QUOTE)