I. COMPLETE PRODUCT:

(a) T-Shirts per 1,000........................................................... 60 $6,770.00 $406,200.00 $7,120.00 $427,200.00 $8,250.00 $495,000.00 $10,200.00 $612,000.00 $11,343.00 $680,580.00 $9,400.00 $564,000.00 $8,000.00 $480,000.00 $8,990.00 $539,400.00 $6,683.60 $401,016.00

TOTAL OFFER: $406,200.00 $427,200.00 $495,000.00 $612,000.00 $680,580.00 $564,000.00 $480,000.00 $539,400.00 $401,016.00 

 DISCOUNT: 1.00% 1.00% 0.50% 0% $0.00 0% $0.00 0% $0.00 0.50% 0.00% $0.00 0.00% $0.00 

NET OFFER: 10 days $406,200.00 10 days $427,200.00 15 days $495,000.00 $612,000.00 $680,580.00 $564,000.00 10 days $480,000.00 $539,400.00 $401,016.00 

Prepared by: KD

Reviewed by MS

 Eagle Group Ltd, LLC, 

Indianapolis, IN

UNIT PRICE COST

Bay Promo LLC, Madeira Beach 

FL 

ViewSPORT

Penfield, NY

UNIT PRICE

U.S. Army Tactical Supply 

LLC, Ashburn, VA 

UNIT PRICE COST

Silver Eagle GPX, Little 

Rock, AR

UNIT PRICE COST

ITEM DESCRIPTION

BASIS 

OF 

AWARD

UNIT PRICE

Prices offered shall include the cost of all required ,material 

and operations necessary for the complete production and 

delivery of the product listed in accordance with these 

specificiations

Ad-Wear & specialty of Texas, 

Inc, Houston, TX

AWARDED

PROGRAM No. 2502-S Term: September 1, 2023 thru August 31, 2024 plus 2 option years 

TITLE: RPI 200, Future Soldier T-Shirt 

COST UNIT PRICE COST COST UNIT PRICE COST

GPO EST. From FY16 

One-Time Bid

SFYNX Studios, 

Hawthorne, CA

UNIT PRICE COST

USA Promo Solutions LLC, 

Pembroke Pines, FL

UNIT PRICE COST
Program 2502-S Page 1 of 15 

Specifications by: MS

Reviewed by: CS 

U.S. GOVERNMENT PUBLISHING OFFICE

Northcentral Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

RPI 200, Future Soldier T-shirt.

As requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Army, USAREC

Single Award

BID OPENING: Bids shall be opened at 2:00 p.m., prevailing Central Standard Time (CST), on 

September 22, 2023 for the U.S. Government Publishing Office, Northcentral Region. This will NOT be 

a public bid opening.

BID SUBMISSION: Bidders MUST submit email bids to bidsnorthcentral@gpo.gov for this solicitation. 

See also “ADDITIONAL EMAILED BID SUBMISSION PROVISIONS”.

No other method of bid submission will be accepted at this time.

The contract number “2502-S” and bid opening date “September 22, 2023” must be specified in the subject 

line of the emailed bid submission. Bids received after “2:00 p.m. Central Standard Time” on the bid 

opening date specified above will not be considered for award

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not 

limited to, the following:

1. Illegibility of bid.

2. Emails over 10 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders 

are advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening 

time. Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO 

will use the prevailing time (specified as the local time zone) and the exact time that the email is 

received by GPO’s email server as the official time stamp for bid receipt at the specified location.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as 

required by the solicitation and GPO Contract Terms – Publication 310.2.

When responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF 

PRICES,” including initialing/signing where indicated. Valid electronic signatures will be accepted in 
2502S RPI 200, Future Soldier T-shirt. Page 2 of 15 

accordance with the Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable of 

the person authorized by the company to sign bids.

NOTE: Bidder must use the exact bid pages in “SECTION 4. – SCHEDULE OF PRICES,” and MUST 

NOT substitute their own bid formatting in their submitted bid. Substitution may result in a determination 

of the bid as non-responsive.

NOTE: Section 4.-Schedule of Prices has been revised. Other related changes from the previous 

specifications are scattered throughout. Bidders are cautioned to familiarize themselves with all provisions 

of these specifications before bidding.

CONTRACT TERM: The term of this contract is for the period beginning September 1, 2023 and ending 

August 31, 2024 plus up to 2 optional 12-month extension period(s) that may be added in accordance with 

the “Option to Extend the Contract Term” clause in this contract.

INFORMATION: For questions about these specifications contact Mike Szopo at 312-353-3916 x4 or

mszopo@gpo.gov. Questions about these specifications should be forwarded at least 1 workday before the 

Bid Deadline, in order to be addressed prior to bid submission.

Email requests for new award information (available approximately 2 weeks after bid opening) to GPO 

Northcentral Front Desk at kdodson@gpo.gov. 
2502S RPI 200, Future Soldier T-shirt. Page 3 of 15 

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 1-18) and GPO Contract Terms, Quality Assurance Through 

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 

September 2019). 

GPO Contract Terms, Forms and Standards information for contractors can be found on the GPO website 

at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards. The GPO Contract Terms 

publications noted above can be downloaded from the GPO website at the following: 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

and https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf. 

NOTE – SUPPLY RESTRICTIONS: The Government Publishing Office is conducting this procurement 

on behalf of the Department of Defense. The restrictions at 48 CFR 225.7002, which refers to the Berry 

Amendment, Defense Acquisition Regulation apply to this procurement. The contractor agrees to deliver 

under this contract only such of the following articles that have been grown, reprocessed, reused, or 

produced in the United States, its possessions, or Puerto Rico – (textiles). “All components used in the 

manufacture of the product, and the product itself, must be manufactured in the United States.” 

Firms submitting bids that offer to furnish non-conforming supplies will be judged non-responsible. In 

addition, the Government will have no obligation to accept or pay for any restricted supplies not meeting 

the requirements of this clause. Bidders are required to certify that they can meet all of the 

requirements of Berry Amendment.

PREDOMINANT PRODUCTION FUNCTION is waived.

SUBCONTRACTING: The contractor may make contracts with any other party for the furnishing of any 

part of the supplies or work called for, with the exception of the predominant production function. If the 

predominant production function is other than presswork, it shall be so identified in the specifications.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications:

Product Quality Level: None

Exception: Screen Printed Items – GPO Contract Terms

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I

(b) Destructive Tests - Special Inspection Level S-2 

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Standard

P-7 Type Quality and Uniformity OK’d Proofs/Priors

P-8 Halftone Match OK’d Proofs/Priors

P-9. Pantone Colors Match Pantone Matching System
2502S RPI 200, Future Soldier T-shirt. Page 4 of 15

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor’s/subcontractor's facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination 

of responsibility by the Government. Failure to provide the requested information in the time specified by 

the Government may result in the Contracting Officer not having adequate information to reach an 

affirmative determination of responsibility.

RIGHTS IN DATA: The term “data” as used herein, includes all information in connection with the 

supplies and operations under the contract herein, including but not exclusive to, magnetic tapes, disks, or 

other magnetic or similar media, transmissions of or access to any digitized information, and any other data 

information furnished to or accessed by the contractor, or produced by the contractor.

All data, whether produced in the performance of this contract or delivered by the Government to the 

contractor for use during the performance of the contract, shall be the sole property of the Government. The 

contractor shall have no rights at common law or equity and may not establish any statutory copyright in 

such data. The contractor shall not sell, publish, copy, or distribute any such data, in whole or in part, (other 

than as required by the terms of this contract), without the express written consent of the Government. 

 

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before 

the contract expires. If the Government exercises this option, the extended contract shall be considered to 

include this clause, except, the total duration of the contract may not exceed 3 years as a result of, and 

including, any extension(s) added under this clause. Further extension may be negotiated under the 

“Extension of Contract Term” clause. See also “Economic Price Adjustment” for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to 

the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance 

with this clause, provided that in no event will any pricing adjustment be made that would exceed the 

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment 

for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment 

during the second and any succeeding performance period(s). For each performance period after the first, a 

percentage figure will be calculated as described below and that figure will be the economic price 

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to 

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by 

separate clause elsewhere in this contract.
2502S RPI 200, Future Soldier T-shirt. Page 5 of 15

For the purpose of this clause, performance under this contract will be divided into successive periods. The 

first period will extend from September 1, 2023 and ending August 31, 2024, and the second and any 

succeeding period(s) will extend for 12 months from the end of the last preceding period, except that the 

length of the final period may vary. The first day of the second and any succeeding period(s) will be the 

effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly 

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in 

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from 

the 12-month interval ending 3 months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval 

ending June 1, 2023, called the base index. The percentage change (plus or minus) of the variable index 

from the base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply 

the percentage increase or decrease against the total price of the invoice less reimbursable postage or 

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the 

invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic 

price adjustment clause.

Bidders are required to certify that they can meet all of the requirements of Berry Amendment.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will 

be supplemented by an individual “print order” for each job placed with the contractor. Print order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by 

the Government Orders may be issued under the contract from September 1, 2023 and ending August 31, 

2024 plus for such additional period(s) as the contract is extended. All print orders issued hereunder are 

subject to the terms and conditions of the contract. The contract shall control in the event of conflict with 

any print order. A print order shall be “issued” for purposes of the contract, when it is either deposited in 

the U.S. Postal Service mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued 

in accordance with the clause entitled “Ordering”. 

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may 

be otherwise provided in this contract; if the Government’s requirements for the items set forth herein do 

not result in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for 

an equitable price adjustment under this contract. The Government shall not be required to purchase from 

the contractor, requirements in excess of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time are to be 

completed by the contractor within the time specified in the order. The rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to 

the same extent as if completed during the effective period of this contract.
2502S RPI 200, Future Soldier T-shirt. Page 6 of 15 

When production covered by this contract is required before the dates specified under this contract, and the 

contractor will not accept the accelerated schedule, the Government may procure this requirement from 

another source for that accelerated schedule.

The Government may issue orders which provide for shipment/delivery to, or performance at, multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items 

set forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this 

contract.

WARRANTY: The provisions of article 15, “Warranty,” of Contract Clauses in GPO Contract Terms 

(Pub. 310.2, effective December 1, 1987 (Rev. 9-88)) is amended for the solicitation to the effect that the 

warranty period is EXTENDED from 180 days to “one calendar year” from the date the check is tendered 

as final payment. All other provisions remain the same.

PAYMENT: Submit invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, 

Attn: Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance 

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

CONTRACTOR’S INVOICE FOR PAYMENT MUST BE ITEMIZED IN ACCORDANCE WITH 

THE SCHEDULE OF PRICES AND ISSUED TO GPO WITHIN 10 WORKDAYS AFTER 

COMPLETION OF EACH INDIVIDUAL PRINT ORDER. FAILURE TO ITEMIZE IN 

ACCORDANCE WITH THE SCHEDULE OF PRICES OR ISSUED TO GPO WITHIN 10 

WORKDAYS AFTER ORDER COMPLETION MAY RESULT IN DELAYED PAYMENT. 

In addition, contractor is required to email delivery receipts and final invoice in PDF format to originator 

of each GPO Form 2511 print order. All documents should be in one PDF file. Originator’s email address 

will be found at the bottom of each GPO Form 2511 print order. Subject line of the email will be the print 

order number.

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts 

must include the GPO jacket, program, and print order numbers, total quantity shipped and/or delivered, 

number of cartons and quantity per carton; date delivery made; and signature of the Government agent 

accepting delivery. Original copy of these receipts or other acceptable proof must accompany the 

contractor’s voucher for payment.
2502S RPI 200, Future Soldier T-shirt. Page 7 of 15 

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of an imprinted t-shirt, packing and distribution.

TITLE: RPI 200, Future Soldier T-shirt. 

Although this is an option year contract, all estimates, averages, etc. are based on one year’s production.

FREQUENCY OF ORDERS: Approximately 1-2 orders will be placed per year. Each order is anticipated 

to have approximately 3 delivery deadlines. It is anticipated that the first print order may be placed end of 

September 2023.

QUANTITIES, SIZES, PRINTING, AND FINISHING: 

T-shirts:

Quantity: Approximately 60,000 total T-shirts per order. The required quantity will be as indicated on 

each print order.

Size:

20% Small 

30% Medium 

40% Large 

10% 1X Large 

Shirt Color: Black

T-shirt Specifications: 

The contractor shall provide American made T-shirts, 50% cotton/50% polyester, preshrunk, short-sleeve, 

ribbed crew neck collar, hemmed sleeve, double needle stitching on sleeves and hem, 5.6 ounce.

Contractor shall use materials meeting the following specs:

The contractor shall use (minimum) 5.6 ounce, 50% cotton/50% polyester fabric for the body, sleeves and 

neck of the T-shirt. T-shirt shall be black in color.

The collar of the T-shirt shall be tubular rib knit.

The sleeves and hem of the T-shirt shall be two-needle straight hemmed.

The neck and shoulder seams shall be taped.

The fabric shall be color fast. The contractor is prohibited from using dyes and compounds containing 

elementary sulfur capable of oxidizing to sulfuric acid and resin finishes. The starch and protein content 

including chloroform-soluble material of any of the finished cloth shall not exceed 6 percent (%).

The contractor shall preshrink all cloth before cutting T-shirts. T-shirts shall not shrink or elongate more 

than 10 percent (%) after six washings.

The contractor shall use thread that matches the cloth.

The contractor shall include a label that indicates the care instructions for the T-shirts.

The contractor shall construct the T-shirt with no raw edges, runoffs, twists, pleats, puckers, and open 

seams. The contractor shall use a 3/16” (+/- 1/16 gauge) for over edge stitching.

Imprint Specifications:

The T-shirts shall be direct screen printed with the supplied designs.

Colors used are:

FRONT: 2 Solid Opaque inks for Pantone 123C (Yellow) and Opaque White; plus an Opaque white 

underlay - follow sample for design. (Must use at least 3 screens).
2502S RPI 200, Future Soldier T-shirt. Page 8 of 15 

BACK: 2 Solid Opaque inks for Pantone 123C (Yellow) and Opaque White; plus an Opaque white underlay 

- follow sample for design. (Must use at least 3 screens).

RIGHT SLEEVE: 4 Solid Opaque inks print the America flag in Pantone 193 Red, Pantone 282 Blue, 

opaque white, and Pantone 123C (Yellow) boarder. (Must use at least 4 screens).

Front art is large, approximately 12” wide x 16” tall

Back is approximately 12 x 12” 

Right sleeve is approximately 3.5 x 2.5”

Note: all art must fit with sizes provided at correct aspect ratio.

The contractor shall “flash” all T-shirts after initial imprinting. (Flashing is a process that jells ink prior to 

application of second inking.)

Contractor MUST create the white underlays at no added cost to the Government. Follow furnish sample

A picture of the front, back, sleeve imprint of the t-shirt is attached as a pdf file.

PACKAGING, LABELING, AND MARKING: Noncompliance with the packing and marking 

instructions will be cause for the Government to take corrective action in accordance with GPO Pub. 310.2. 

Label in accordance with GPO Contract Terms. 

Package carefully to ensure that no damage occurs during shipping. Contractor may be required to waive 

the cost of any items received in damaged condition.

T-shirts to be folded with Army logo (back) showing and poly-bagged in units of 1.

Mark/label each shipping container with the SOD No., Jacket number, “Future Soldier T-shirts”, 

corresponding to contents.

Cartons are to be ECT-44 and completed not to exceed 45 pounds each when full. Cartons are to be packed 

in multiples of 10 units.

Pack each size in separate cartons and identify.

All expenses incidental to packing and labeling of containers must be borne by the contractor. Refer to 

Contract Terms and furnished GPO Form 905.

GOVERNMENT TO FURNISH: Electronic artwork will be submitted via email in a variety of formats 

such as JPG, GIF, TIFF, PDF, PNG, etc. Images may be in a variety of color space settings such as RGB, 

Pantone, or CMYK, etc. Images will be at least 2 MB in size, 1800 x 1800 pixels, and at least 180 to 300 

dpi. At the Government’s option, artwork may be furnished on CD/DVD, FTP or other electronic file 

transfer method such a DropBox or similar.

GPO Form 2511 Print Order: Will be sent to contractor via email (with courtesy copy sent to GPO at the 

same time). At the Government’s option, print orders may be furnished as a hard copy, a faxed copy, on 

CD/DVD, or by secure FTP. Contractor must be able to accept via email or any of the other means listed. 

Contractor must not start production of any job prior to receipt of the signed individual print order.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government 

to Furnish,” necessary to produce the product(s) in accordance with these specifications.
2502S RPI 200, Future Soldier T-shirt. Page 9 of 15 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check 

(preflight) of furnished media and files to assure accurate output of the required reproduction image. Any 

errors, media damage or data corruption that might interfere with proper file imaging must be reported to 

the Agency and Mike Szopo at 312-353-3916 x4 in sufficient time to comply with the shipping schedule. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, 

and define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level. Contractor must maintain the latest version of all programs 

and operating systems used in this contract as well as maintain backwards-compatibility. 

PROOFS:

PDF PROOFS

Email PDF proofs to: jael.e.varela.mil@army.mil ; erin.e.ashley2.civ@army.mil & mszopo@gpo.gov

Call 502-626-1582/1586 to confirm proofs are received.

Proofs will be withheld not more than 2 workdays from receipt in agency until contractor is notified of an 

"OK to proceed to prior". Contractor must not print prior to receipt of an "OK to proceed to prior". Notify 

mszopo@gpo.gov the morning PDF will be emailed.

Email a proof showing type superimposed on the image that will be used in production. 

List item & image sizes.

After the PDF proof are approved:

PRINTED PRIOR TO PRODUCTION SAMPLES: These copies are NOT included in the bid quantity.

Priors must be delivered to and picked up from department of the Army, USAREC, Attn: Erin Ashley, 1307 

Third Ave. Room 3062, Fort Knox, KY 40121. All costs incurred will be borne by the contractor.

T-shirts will require prior to production (preproduction) samples. The contractor shall submit 4 samples of 

each to the Fort Knox, KY address and 1 sample of each to be delivered to GPO Chicago, Attn: Mike 

Szopo. Samples must comply with the specifications and be exactly the same as the finished product. These 

must be provided and approved before any actual production of the items are done. The container and 

accompanying documentation shall be marked “PREPRODUCTION SAMPLES” and shall include the 

GPO jacket and purchase order number and Army RPI number.

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

The Government will approve, conditionally approve, or disapprove the samples within 2 workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any 

further action required by the contractor. A notice of disapproval shall state the reasons therefore.

Manufacture of the final product prior to approval of the samples submitted is at the contractor’s risk. 

Samples may or may not be returned to the contractor. All costs, including the costs of all samples, pickups, 

and deliveries shall be included in the contract price for the production quantity.

NOTIFICATION OF SHIPMENT of prior to production samples: Immediately after the proofs have 

been shipped, the contractor MUST furnish shipping information to Agency. Include the order title, GPO 

jacket number, requisition number, date of shipment, and tracking information for deliveries. Email : 

jael.e.varela.mil@army.mil ; erin.e.ashley2.civ@army.mil & mszopo@gpo.gov

 
2502S RPI 200, Future Soldier T-shirt. Page 10 of 15 

AUTHOR’S ALTERATIONS: Author’s alterations (AA’s) may occur occasionally during the proofing 

stage. At the Government’s option, changes may be supplied by the Agency or requested from the 

contractor. If contractor requests to invoice for AA’s, the requested charges must be immediately brought 

to the attention of the contract administrator, Mike Szopo, at mszopo@gpo.gov or 312-353-3916 x4 for 

review and issuance of a GPO Contract Modification. One additional workday may be added to the schedule 

to accommodate AA’s. 

Author’s alterations (AA’s) proofs shall be digital color content PDF proofs. Email PDF proofs to : 

jael.e.varela.mil@army.mil ; erin.e.ashley2.civ@army.mil & mszopo@gpo.gov, or to an alternate email 

address as provided by the Agency. Contractor must call Agency to confirm receipt.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to notification from the agency of an “OK to Print”.

PALLETIZING: Contractor will be required to furnish pallets, for bulk shipments, in shipping containers, 

when the containers fill two or more layers on the pallet. Palletize in accordance with GPO Pub. 310.2.

DISTRIBUTION: Contractor’s price must include delivery (via traceable method).

Deliver F.O.B. Destination (at contractor’s expense) via traceable means to:

Deliver Approximately 60,000 copies per order to (in partials of 20,000 copies):

Monarch Litho, Inc.

1501 Date St.

Montebello, CA 90640

323-727-0300

Mark for Army Future Soldier Kits.

Deliver 4 PRIOR TO PRODUCTION for each T-shirts to:

Department of the Army, USAREC, 1307 Third Ave. Room 3062, Fort Knox, KY 40121, Attn: RCPO-PP, 

Erin Ashley, 502-626-0004.

Deliver 1 Prior to production sample; and 2 finial samples for each item from each order to: 

2 samples marked Inspection Copies and with GPO jacket number to U.S. GPO, Attn: Compliance -Mike 

Szopo, residential Chicago IL address to come. Email mszopo@gpo.gov for address after award.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any 

job prior to receipt of the individual print order (GPO Form 2511).

No definite dates can be predetermined for placement of orders. The first workday of the schedule is the 

workday after receipt of the GPO Form 2511 Print Order and all production files and related materials. 

All pickups and deliveries must be made Monday through Friday, exclusive of Federal Holidays, before 

3:30 pm local prevailing time. Workdays are Monday through Friday, exclusive of Federal Holidays.

The following schedules begin the workday after notification of the availability of print order and furnished 

material.
2502S RPI 200, Future Soldier T-shirt. Page 11 of 15

The numbers under the column headed “WD After” represent the number of workdays allowed to complete 

that certain part of the schedule after completion of the preceding part.

WD AFTER

Contractor emails PDF proofs ................................................................................. 3

Agency reviews PDF proofs and gives “Ok to proceed to priors” .......................... 2

Agency reviews priors and gives “Ok to Print”....................................................... 15

Contractor completes delivery* ................................................................ 45*

*(45 WD for approx. 20,000 partial copies)

When author’s alterations are made, the schedule may be extended by one workday. Extensions or grace 

days will not be permitted if the items will therefore not deliver in time for an event.

* Delivery date is the date that the complete order must deliver, including GPO Samples and any returned 

government furnished materials.

No extension will be made when new proofs are required due to printer’s errors.

No additional time will be allowed for multiple orders placed at the same time or whose schedules overlap.

GPO “VERIFICATION OF DELIVERY”: Contractor MUST email delivery verification information to 

VerifyChicago@gpo.gov WITHIN 24 HOURS OF DELIVERY. Enter Program and Print Order numbers 

in the subject line, and in the body of the message indicate the method of shipment and the delivery date. 

If a contract specifies a shipping method of f.o.b. contractor city (at government’s expense), enter the date 

of shipment. If a contract specifies f.o.b. destination (at contractor’s expense), enter the date of delivery. 

If a contract specifies a combination of both methods, include all shipping and delivery dates. Failure to 

provide this information for each print order may result in delayed payment of invoices.

RETURN OF GOVERNMENT FURNISHED MATERIALS: It is not anticipated that GFM will be 

required to be returned to the agency. However, should the return of GFM to the agency be required, upon 

completion of each order, all furnished materials must be returned to the agency primary point of contact 

or to other address as stipulated on the 2511 print order or as otherwise specified by the agency. Returned 

GFM shall be marked with program number, print order number and jacket number. 

Any returned Government Furnished Material must be packaged separately from any other material 

returned to the IRS and must be clearly labeled as to the contents. Do not include returned GFM in any 

other packages, and do not include any other material in that package. Do not include a sample copy with 

the return material unless the agency requests it. Do not package return materials for different orders in the 

same package. The contractor must be able to produce a separate signed receipt for these materials.

All expenses incidental to pickup of proofs, and return of materials/proofs and furnishing sample copies 

must be borne by the contractor.
2502S RPI 200, Future Soldier T-shirt. Page 12 of 15

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” 

to the following units of production which are the estimated requirements to produce one (1) year’s 

requirements under this contract. These units do not constitute, nor are they to be construed as, a guarantee 

of the volume of work which may be ordered for a like period of time. The following item designations 

correspond to those listed in the “Schedule of Prices”.

I. (a) 60
2502S RPI 200, Future Soldier T-shirt. Page 13 of 15 

SECTION 4. – SCHEDULE OF PRICES

Bids offered are F.O.B. Destination.

Bidder must make an entry in each of the spaces provided, in the category or categories for which 

bids are submitted. Bidder may bid in one category and no-bid the other category. Bids submitted with 

any obliteration, revision, or alteration of the order and manner of submitting bids, may be declared 

nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to 

the Government.

Bids submitted with NB (No Bid) or blank spaces for an item within the category that a bidder is bidding 

on may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has 

not been offered under the contract. Further, the contractor is not to accept print orders which are outside 

the scope of the contract. Any changes made to the print order MUST be confirmed in writing by the 

Contracting Officer, Chicago GPO. If such orders are placed by the agency, and no Modification is received 

from the Chicago GPO, the contractor is to notify GPO Chicago immediately. Failure to do so may result 

in nonpayment.

CONTRACTOR MUST INVOICE IN ACCORDANCE WITH SCHEDULE OF PRICES. 

FAILURE TO ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF PRICES MAY 

RESULT IN DELAYED PAYMENT.

All billing submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the Per 1,000 rate.

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations 

necessary for the complete production and delivery of the product listed in accordance with these 

specifications. 

 PRICE PER 1,000

a. T-Shirts................................................................................................. $___________/1,000

____________

(Initials)

COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID
2502S RPI 200, Future Soldier T-shirt. Page 14 of 15

BIDDER’S NOTE: Indicate below in detail how you intend to meet the required schedule of these 

specifications including all your proposed partners, including financial partners; and carriers that 

you will use for deliveries and estimated transit time. (If more room is needed for this information,

attach an extra sheet to the bid).

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

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_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)
2502S RPI 200, Future Soldier T-shirt. Page 15 of 15

SHIPMENT(S): Shipments will be made from: City __________________________, State __________

DISCOUNTS: Discounts are offered for payment as follows: _________ Percent, ________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed)______________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is 

accepted within____________ calendar days (60 calendar days unless a different period is inserted by the 

bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, 

delivered at the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as 

required by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill 

out and return one copy of all pages in “SECTION 4. –SCHEDULE OF PRICES,” including 

initialing/signing where indicated. Valid electronic signatures will be accepted in accordance with the 

Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable of the person authorized 

by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder

__________________________________________________________________________________ 

(Contractor Name) (GPO State & Contractor’s Code) 

___________________________________________________________________________________

(Street Address) 

___________________________________________________________________________________

(City – State – Zip Code) 

By 

___________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

___________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

____________

 (Initials)

************************************************************************************

THIS SECTION FOR GPO USE ONLY

Certified by:__________ Date:___________ Contracting Officer:__________ Date:___________

 (Initials) (Initials)

************************************************************************************

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)