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ABCDEFGHIJK

PROG# 6435S DOA thru 5/31/24

Tags on Synthetic Substrates ------- ----------- ----------- ----------- -----------

Douglass ID Card, Inc. Image Square, Inc.

Screenprinters

090-28380 240-66263 040-44026

BASIS

ITEM OF UNIT UNIT UNIT

NUMBER AWARD RATE COST RATE COST RATE COST

-------- ------- ----------- -----------

I. Printing and cutting to size

 1. Printing one side only in a single ink 

color

 (a) MR and Setup...per tag

 (1) Format A

2 75.00 150.00 48.00 96.00 0.00 0.00

 (2) Format B

2 75.00 150.00 48.00 96.00 0.00 0.00

 (3) Format C

2 75.00 150.00 48.00 96.00 0.00 0.00

 (b) Running per 100 tags

 (1) Format A1 9.00 9.00 16.00 16.00 0.00 0.00

 (2) Format B1 9.00 9.00 16.00 16.00 0.00 0.00

 (3) Format C1 8.00 8.00 16.00 16.00 0.00 0.00

 2. Printing two sides in a single ink color

 (a) MR and Setup...per tag

 (1) Format A5 130.00 650.00 48.00 240.00 0.00 0.00

 (2) Format B3 130.00 390.00 48.00 144.00 0.00 0.00

 (3) Format C6 130.00 780.00 48.00 288.00 0.00 0.00

 (b) Running per 100 tags

 (1) Format A 44 9.00 396.00 16.00 704.00 0.00 0.00

 (2) Format B 61 9.00 549.00 16.00 976.00 0.00 0.00

 (3) Format C 68 9.00 612.00 16.00 1,088.00 0.00 0.00

 3. Each Additional ink color

 (a) MR and Setup...per side

 (1) Format A8 75.00 600.00 48.00 384.00 0.00 0.00

 (2) Format B6 75.00 450.00 48.00 288.00 0.00 0.00

 (3) Format C 11 75.00 825.00 48.00 528.00 0.00 0.00

 (b) Running per 100 tags per side

 (1) Format A 69 9.00 621.00 16.00 1,104.00 0.00 0.00

 (2) Format B 122 9.00 1,098.00 16.00 1,952.00 0.00 0.00

 (3) Format C 133 9.00 1,197.00 16.00 2,128.00 0.00 0.00

 4. Laminate/Overlay

 (a) MR and Setup...per side

 (1) Format A1 18.00 18.00 22.00 22.00 0.00 0.00

 (2) Format B1 18.00 18.00 22.00 22.00 0.00 0.00

 (3) Format C1 18.00 18.00 22.00 22.00 0.00 0.00

 (b) Running per 100 tags per side

 (1) Format A5 12.60 63.00 6.00 30.00 35.00 175.00

 (2) Format B5 18.90 94.50 12.00 60.00 52.00 260.00

 (3) Format C5 30.90 154.50 18.00 90.00 87.00 435.00

II. Stock per 100 tags

 (a) White Printable Vinyl .010

 (1) Format A 31 11.66 361.46 8.00 248.00 27.00 837.00

 (2) Format B 31 17.50 542.50 17.00 527.00 35.00 1,085.00

 (3) Format C 68 29.16 1,982.88 24.00 1,632.00 53.00 3,604.00

 (b) White Printable Vinyl .010 colors

 (1) Format A 10 14.56 145.60 10.00 100.00 83.00 830.00

 (2) Format B 30 21.85 655.50 19.00 570.00 120.00 3,600.00

 (3) Format C1 36.42 36.42 25.00 25.00 200.00 200.00

III. Additional Operations

 (a) Clipping/Rounding Corners per 100 tags 176 7.50 1,320.00 6.5 1,144.00 3.50 616.00

 (b) Packaging per package 589 1.40 824.60 1.25 736.25 0.45 265.05

 (c) Attachments per 100 tags

 (1) Wires1 8.88 8.88 10.00 10.00 100.00 100.00

 (2) Strings 16 8.88 142.08 10.00 160.00 6.00 96.00

 (3) Nylon ties 136 13.50 1,836.00 18.00 2,448.00 12.00 1,632.00

 (d) Drilling per 100 tags 154 7.00 1,078.00 6.25 962.50 4.00 616.00

 (e) Reinforcements

 (1) Metal MR 18 12.00 216.00 15.00 270.00 0.00 0.00

 (2) Metal Running per 100 tags 120 9.72 1,166.40 10.00 1,200.00 8.00 960.00

 (3) Patches MR1 15.00 15.00 15.00 15.00 0.00 0.00

 (4) Patches Running per 100 tags1 9.72 9.72 10.00 10.00 15.00 15.00

 (f) Numbering

 (a) MR and/or setup per tag2 18.00 36.00 15.00 30.00 50.00 100.00

 (b) Running per 100 tags 33 12.88 425.04 12.00 396.00 25.00 825.00

 (g) Perforating

 (a) MR and/or setup per tag1 18.00 18.00 15.00 15.00 0.00 0.00

 (b) Running per 100 tags8 7.00 56.00 10.00 80.00 6.77 54.16

TOTAL 19,886.08 20,984.75 16,305.21

DISCOUNT 3.0% 596.58 0% 0.00 0.0% 0.00

NET TOTAL 20 days 19,289.50 Net 30 20,984.75 20 days 16,305.21

AWARDED

Abstracted by: Bruce M. Canzanella

Reviewed by: Richard W. Gilbert
Program 6435-S Page 1 of 16 

Specifications by BC 

Reviewed by RG 

U.S. GOVERNMENT PUBLISHING OFFICE 

MidAtlantic Regional Office 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Tags on Synthetic Substrates 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Energy 

Savannah River Nuclear Solutions 

Savannah River Site 

Aiken, SC 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending May 

31, 2024, plus up to two (2) optional 12-month extension periods that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Time, on June 16, 2023. This will 

NOT be a public bid opening. 

BID SUBMISSION: Bidders must submit email bids to bidsmidatlantic@gpo.gov for this solicitation. No other 

method of bid submission will be accepted at this time. The program number 6435-S and bid opening date must be 

specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date 

specified above will not be considered for award. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the 

following: 

 Illegibility of bid. 

 Emails over 75 MB may not be received by GPO due to size limitations for receiving emails. 

 The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit. 

 When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s 

server as the official time stamp for bid receipt at the specified location. 

Abstracts of contract prices are available at: 

https://www.gpo.gov/docs/default-source/contract-pricing/charleston/6435s.pdf

For information of a technical nature, contact Bruce Canzanella at bcanzanella@gpo.gov or (202)679-3838. 
Tags on Synthetic Substrates Page 2 of 16 

6435-S (5/24) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 09-19)). 

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standardsfiles-for-vendors/contractterms2018.pdf. 

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-forvendors/qatap-rev-09-19.pdf. 

SUBCONTRACTING: Subcontracting is not allowed for this contract. 

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental 

Specifications, No. 9, is waived. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

Product Quality Levels: 

(a) Printing (page related) Attributes – Level III. 

(b) Finishing (item related) Attributes – Level III. 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests – General Inspection Level I. 

(b) Destructive Tests – Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

 Attribute Specified Standard 

P-7. Type Quality and Uniformity O.K. Proofs /Electronic Media 

P-9 Solid and Screen Tint Color Match Pantone Matching System 

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed three (3) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 
Tags on Synthetic Substrates Page 3 of 16 

6435-S (5/24) 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if 

paper prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award to May 31, 2024, and the second and any succeeding period(s) will extend 

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The 

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for 

that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2023, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site pre-award survey at the contractor’s facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement 

2) Most recent balance sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility. 
Tags on Synthetic Substrates Page 4 of 16 

6435-S (5/24) 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through May 31, 2024, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be “issued” upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this 

contract 

. 

PREAWARD SAMPLES: The contractor being considered for award may be required to submit samples of all 

materials to be used in production on this contract. The Government reserves the right to waive the preaward 

samples if there is other evidence that, in the opinion of the Contracting Officer, indicates that the contractor being 

considered for award has the capability to successfully produce the items required. 

A sample consisting of at least one square foot of each material (substrates, overlays, laminates, adhesives, and 

inks) shall be provided. Adhesives and inks shall be affixed to substrates as appropriate. A statement certifying that 

these same materials will be used to produce all orders placed on the contract unless a materials change is agreed to 

in advance, in writing, and incorporated into the contract through a contract modification must accompany the 

samples. 

The container and accompanying documentation shall be marked PREAWARD SAMPLES and shall include the 

GPO program number. 

Contractor to submit samples to: GPO, Printing Procurement Office, 149 Crosswynds Drive, Beaver Falls, PA 

15010.. 
Tags on Synthetic Substrates Page 5 of 16 

6435-S (5/24) 

Preaward samples must be submitted within 5 workdays of request. 

 

The Government will test the furnished samples to ensure compliance with requirements. Award will not be made 

prior to approval of preaward samples. 

If the preaward samples are disapproved by the Government, the contractor may be permitted, at the option of the 

Government, additional time to submit additional samples if so notified by the Contracting Officer. 

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have 

failed to comply with the applicable requirements of these specifications and may be reason for a determination of 

non-responsibility. 

Failure to deliver the samples within the stated time period may disqualify the contractor from further 

consideration for award. 

No charges will be allowed for costs incurred for the preaward samples. 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the 

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/finance/index.htm. 

To check on the status of a payment, email invoice-inquiry@gpo.gov. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.” 

MODIFICATIONS: If any additional costs are incurred during the production of any print order under this 

contract due to Government action (i.e., Author’s Alterations), contractor is REQUIRED to contact the publishing 

specialist in writing for approval BEFORE proceeding. 
Tags on Synthetic Substrates Page 6 of 16 

6435-S (05/24) 

SECTION 2.- SPECIFICATIONS

SCOPE: These specifications cover the production of tags requiring such operations as electronic prepress, 

printing, construction, packing, and distribution 

TITLE: Tags on Synthetic Substrates. 

FREQUENCY OF ORDERS: Approximately 20 orders per year. 

QUANTITY: Based on past performance, approximately 100 to 11,500 tags per order. 

The majority of orders placed will be for 5,000 tags or less. 

NUMBER OF SIDES: Face only or face and back. 

TRIM SIZE: Various trim sizes will be ordered and paid for in their respective “Format” classification as 

follows: 

 (1) Format “A” will include any tag up to and including 20 square inches. 

 (2) Format “B” will include any tag over 20 square inches up to and including 30 square inches. 

 (3) Format “C” will include any tag over 30 square inches up to and including 50 square inches. 

GOVERNMENT TO FURNISH: Electronic media, will be furnished as follows – 

 Platform: Macintosh OSX or Windows XP (or later). 

 Storage Media: Email. 

 Software: Adobe Acrobat. (Current or near current versions will be submitted). 

 

 All platform system and software upgrades (for specified applications) which may 

occur during the term of the contract must be supported by the contractor. 

 Fonts: Fonts will not be furnished, embedded, or embedded subsets of the PDF files. 

The contractor is cautioned that furnished fonts are the property of the Government 

and/or its originator. All furnished fonts are to be eliminated from the contractor’s 

archive immediately after completion of the contract. 

 Additional 

 Information: Files will be furnished as PDF files. 

 Pantone Matching System will be used for color identification. 

 The contractor must use the furnished electronic media to produce the unique 

artwork for each print order. 

Identification markings such as register marks, commercial identification marks of any kind, etc., form number, 

and revision date, carried in the electronic files, must not print on the finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to 

Furnish,” necessary to produce the product(s) in accordance with these specifications. 
Tags on Synthetic Substrates Page 7 of 16 

6435-S (05/24) 

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) 

of the furnished media and publishing files to assure correct output of the required reproduction image. Any 

errors, media damage, or data corruption that might interfere with proper file image processing must be reported 

to the MidAtlantic RPPO Publishing Specialist prior to further performance. 

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to 

meet the assigned quality level. 

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

(NOTE: The Government will accept PDF files as digital deliverables when furnished by the Government.) 

PROOFS: Contractor to submit one "Press Quality" PDF soft proof (for content only) using the same Raster 

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text 

flow, image position, and color breaks. Proof will not be used for color match.. . 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised 

proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; 

such operations must be accomplished within the original production schedule allotted in the specifications. 

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs in a sufficient 

amount of time to meet the delivery schedule, the contractor may be deemed to have failed to make progress, and 

is subject to the termination for default clause. However, failure of the Government to terminate the contract for 

default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in 

accordance with the original production schedule allotted in the specifications. 

Contractor must not print prior to receipt of an “O.K. to Print.” 

AUTHOR’S ALTERATIONS: Author’s alterations (refer to page 10 (item 16) of GPO Contract Terms) and 

revised proofs may be required. Author’s alterations and revised proofs will only be paid for when errors are 

caused by the Government, and the Government deems it necessary to require revised proofs or make author’s 

alterations. 

STOCK/PAPER: The specifications of all stock/paper furnished must be in accordance with those listed herein 

or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” 

dated September 2019. 

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/vol_13.pdf. 

All text stock used in each copy must be of a uniform shade. 

The stock to be used will be indicated on each print order. 

All materials must be UV resistant and extreme weather resistant. 

Vinyl will be satin finish unless otherwise stated on the print order. 

White, Printable Vinyl (PVC), 0.10” thick. 
Tags on Synthetic Substrates Page 8 of 16 

6435-S (05/24) 

Colored, Printable Vinyl (PVC), 0.10” thick. Colors may consist of the following: Green, Light Blue, Orange, 

Tan, Red, Yellow and Black; as well as Fluorescent Green, Pink, Yellow and Orange. 

PRINTING: Tags print face only or face and back in up to three (3) ink colors. Solid backgrounds bleed off all 

sides after trimming, face only or face and back. Occasionally, text or graphics bleed. Match Pantone numbers as 

indicated on the print order. 

Note: GPO imprint requirement is waived and must not print on final product. 

MARGINS: All margins will be indicated on the furnished electronic file. 

INKS: Inks must be UV and be weather resistant. Ink must not react with the substrate to reduce the durability of 

the final product. All colors will be specified by Pantone Matching System number and must match Pantone 

specifications after printing. A UV curing process must not damage or limit the life of the substrate or laminate 

overlay. 

NOTE: Improperly selected or applied inks can render polyester brittle or extremely prone to tearing, chipping, 

or breaking. Inks must be selected and applied in such a way as NOT to reduce durability of the substrate or 

other materials of which the tag is made. 

CONSTRUCTION: 

Adhesives: Permanent adhesives must be used. PC3 is recommended because it contains a UV inhibitor and 

extremely low chloride. 

Laminate Overlay: Clear laminate overlay, 2 mil thick. Laminate overlays, when required, will cover at least 

75% of the surface of the tag. The location of the peel-down overlay will be indicated on the print order when it 

is required. An occasional order will require laminate on both sides. 

Surface: Satin, semi-gloss, or gloss finish will be indicated on the print order. Surfaces must accept ballpoint pen, 

felt tip pen, and permanent pen (such as Sharpie) writing. 

Holes, Reinforcements, and Attachments: 

Holes – When required, drill one hole 3/16” to 3/8” in diameter. Size and position to be specified on each 

print order. Usual position is top center. 

Reinforcements – Metal grommets, smooth and unbroken to be applied on both sides or vinyl patches (3 

times larger than drilled hole) to be applied on both sides, when ordered. Approximately 18 orders will 

require metal grommets, 1 order will require vinyl patches and 1 order will not have any reinforcement. 

Attachments (required on approximately 17 orders) will be one of the following: stainless steel wires (9 

gauge or heavier), strings (Number 9 polished cotton, 12" or 18” long, as ordered) and single use/nonreusable type of environmentally tolerant nylon tie of suitable size to fit through hole after grommet is in 

place. (Nylon tie must be at least 12" long and have a locking strength of not less than 50 lbs.). 

Approximately 1 order will have no attachments of any type. 

Orders submitted for wire and string attachments include inserting attachments through the tags. Nylon ties 

will be grouped with the tags in the package and will not require insertion through the holes. 

Corners: When ordered, clipped or rounded corners will be required, as indicated on the print order. 
Tags on Synthetic Substrates Page 9 of 16 

6435-S (05/24) 

Numbering: When numbering is required, the sequence, position, and ink color will be indicated on the print 

order. Numbering ink colors will be black or red, must be dense and UV resistant, and will be indicated on the 

print order. Numbering will generally occur in two locations. 

Perforations: When ordered, perforate for separation as indicated in the file. Perforation should be medium or 

stiff release burst strength as indicated on the print order. 

PACKING: When ordered, Shrink-film wrap in units of 25 or 100 each. Package quantities required will be 

indicated on each print order. 

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will 

not open nor split when processed through the U.S. mail system or a small package carrier delivery system 

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form (GPO 

Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers. 

All boxes must be labeled with the SRNS unique control number indicated on the print order. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in 

accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from 

the same general area in each sublot. The contractor will be required to certify that copies were selected as 

directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). The random 

copies constitute a part of the total quantity ordered, and no additional charge will be allowed. 

 #Quantity Number of 

 Ordered Sublots 

 500 - 3,200 50 

 3,201 - 10,000 80 

 10,001 - 35,000 125 

 35,001 and over 200 

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded 

separately on all shipping documents and sent in accordance with the instructions on the distribution list. 

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), 

the contractor may be required to submit quality assurance random copies to test for compliance against 

specifications. The Print Order will indicate the number required, if any. When ordered, the contractor must 

divide the entire order into equal sublots and select a copy from a different general area of each sublot. The 

contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of 

Selection of Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the 

contractor's bid and their cost will not be a consideration for award. A copy of the Print Order must be included 

with the samples. 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to 

be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of 

Mailing, identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of 

mailing. 
Tags on Synthetic Substrates Page 10 of 16 

6435-S (05/24) 

DISTRIBUTION: Deliver f.o.b. destination to Savannah River Nuclear Solutions, Savannah River Site, Building 

731-N, Aiken, SC 29808. Deliveries must be made between 7:30 a.m. and 3:00 p.m., Monday through Friday 

only. 

The contractor shall be required to provide the shipping tracking number to the ordering agency at the time of 

shipment. This may be done by email to the ordering agency contact specified on the print order. 

For each order placed, contractor must notify the ordering agency on the same day that the product delivers via email sent to the ordering agency contact specified on the print order AND infomidatlantic@gpo.gov. The subject 

line of this message shall be “Distribution Notice for Program 6435-S, P.O. TXXXX, Print Order XXXXX”. The 

notice must provide all applicable tracking numbers, delivery method, and title. Contractor must be able to 

provide copies of all delivery receipts upon agency request. 

All furnished materials, and 5 sample copies must be returned (marked as "furnished materials") at the same time 

as the bulk shipment and to the same location as the shipment. This material must be packaged separately. 

All expenses incidental to picking up and returning materials (if applicable), and submitting samples, must be 

borne by the contractor. 

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO jacket, program, and print order numbers; total quantity delivered, number of shipping 

containers, and quantity per shipping container; date delivery made; and signature of the Government agent 

accepting delivery. The original copy of this receipt must accompany the contractor’s billing invoice for 

payment. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511). 

Print order and furnished material, will be submitted via e mail. 

Email proofs to agency contact listed on the print order. Contractor must call the contact to confirm receipt. 

Proofs will be held no longer than 2 business days. Weekends, and/or Federal Holidays are not proof approval 

dates. 

No definite schedule for placement of orders can be predetermined at this time. 

The following schedule begins the workday after notification of the availability of print order and furnished 

material; the workday after notification will be the first workday of the schedule. 

Contractor must complete production and delivery within 20 workdays after notification of the availability of 

print order and furnished material. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination, must 

be delivered to the destination specified. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract 

requirements by contacting GPO MidAtlantic via e-mail to bcanzanella@gpo.gov or by calling (202) 679-3838. 
Tags on Synthetic Substrates Page 11 of 16 

6435-S (05/24) 

SECTION 3.- DETERMINATION OF AWARD 

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements for one year’s production under this contract. 

These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be 

ordered for a like period of time. 

The following item designations correspond to those listed in the "Schedule of Prices". 

 (1) (2) (3) 

I. 1. (a) 2 2 2 

 (b) 1 1 1 

 2. (a) 5 3 6 

 (b) 44 61 68 

 3. (a) 8 6 11 

 (b) 69 122 133 

 4. (a) 1 1 1 

 (b) 5 5 5 

 

 (1) (2) (3) 

II. (a) 31 31 68 

 (b) 10 30 1 

 

III. (a) 176 

 (b) 589 

 (c) (1) 1 

 (2) 16 

 (3) 136 

 

 (d) 154 

 (e) (1) 18 

 (2) 120 

 (3) 1 

 (4) 1 

 (f) (1) 2 

 (2) 33 

 

 (g) (1) 1 

 (2) 8 
Tags on Synthetic Substrates Page 12 of 16 

6435-S (05/24) 

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Tags on Synthetic Substrates Page 13 of 16 

6435-S (05/24) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. destination. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared nonresponsive. 

An entry of NC (No Charge), shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government. 

All billing invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per-100 rate. 

Bids for each “Format” shall be for a tag size up to the maximum listed for each of the “Formats,”, as outlined in 

Section 2. – Specifications. 

The cost of all required stock/paper must be charged under Item II. “STOCK/PAPER.” 

I. PRINTING, PACKING, AND DISTRIBUTION: The prices offered must be all-inclusive for the product 

listed and shall include the costs of all required materials and operations (except stock/paper) necessary for 

the printing, packing, and distribution of the product as defined in Section 2. - Specifications. 

 Format A Format B Format C 

 (1) (2) (3) 

 

 1. Printing face only in a single ink color: 

 (a) Makeready and/or Setup ........................... per tag ..... $_________ $_________ $_________ 

 (b) Running ............................................ per 100 tags ..... $_________ $_________ $_________ 

 2. Printing face and back in a single ink color: 

 (a) Makeready and/or Setup ........................... per tag ..... $_________ $_________ $_________ 

 (b) Running ............................................ per 100 tags ..... $_________ $_________ $_________ 

_____________

(Initials) 
Tags on Synthetic Substrates Page 14 of 16 

6435-S (05/24) 

 Format A Format B Format C 

 (1) (2) (3) 

 

 3. Printing each side in an additional ink: 

 (a) Makeready and/or Setup .......... per color/per side ..... $_________ $_________ $_________ 

 (b) Running ............................................ per 100 tags ..... $_________ $_________ $_________ 

 4. Laminate Overlay: 

 (a) Makeready and/or Setup ......................... per side ..... $_________ $_________ $_________ 

 (b) Running ............................................ per 100 tags .... $_________ $_________ $_________ 

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these 

specifications, as ordered on the individual print order, will be based on the net number of tags furnished in 

the applicable “Format” group. The cost for any required stock/paper required for makeready or running 

spoilage must be included in the prices offered. 

 

 Format A Format B Format C 

 (1) (2) (3) 

 

 (a) White Printable Vinyl (0.10” thick) ....... per 100 tags ..... $_________ $_________ $_________ 

 

 (b) Colored Printable Vinyl (0.10” thick) .... per 100 tags ..... $_________ $_________ $_________ 

III. CONSTRUCTION: 

 (a) Clipping/Rounding Corners ......................................................................... per 100 tags ...... $___________ 

 (b) Shrink Wrap Packaging ............................................................................... per package ...... $___________ 

 (c) Attachments: 

 

(1) Wires ..................................................................................................... per 100 tags ...... $___________ 

(2) Strings ................................................................................................... per 100 tags ...... $___________ 

(3) Nylon ties .............................................................................................. per 100 tags ...... $___________ 

 (d) Drilling ........................................................................................................ per 100 tags ...... $___________ 

 ______________ 

 (Initials) 

 
Tags on Synthetic Substrates Page 15 of 16 

6435-S (05/24) 

(e) Reinforcements: 

(1) Metal: Makeready and/or Setup ................................................................... per tag ...... $___________ 

 

(2) Metal: Running ..................................................................................... per 100 tags ...... $___________ 

(3) Patches: Makeready and/or Setup ................................................................. per tag ...... $___________ 

 (4) Patches: Running .................................................................................. per 100 tags ...... $___________ 

 

 (f) Numbering: 

(1) Makeready and/or Setup ....................................................................... per location ...... $___________ 

 (2) Running ................................................................................................. per 100 tags ...... $___________ 

 (g) Perforating: 

 (1) Makeready and/or Setup ............................................................................... per tag ...... $___________ 

 (2) Running ................................................................................................. per 100 tags ...... $___________ 

 _____________ 

 (Initials) 
Tags on Synthetic Substrates Page 16 of 16 

6435-S (05/24) 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. 

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has 

selected the city and state shown below in the address block, and the bid will be evaluated and the contract 

awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any 

additional shipping costs incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. 

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ___________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated points(s), in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance 

period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature 

block below may result in the bid being declared non-responsive. 

Bidder _____________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

___________________________________________________________________________________________ 

(Street Address) 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) 

 ___________________________________________________________________________________________ 

 (Email) (Fax Number) 

__________________________________________________________ _________________________________ 

THIS SECTION FOR GPO USE ONLY 

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ 

 (Initials) (Initials) 

__________________________________________________________ _________________________________