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2024 Army Voting Action Plan

Important Dates for Voting Assistance Officers (VAOs)

2023

Nov 01 Army Voting Assistance 

Programs are up and running

All Army Voting Assistance Programs will be 

operational at all levels. UVAOs will be 

appointed and trained. POC information is 

provided to all eligible voters.

Nov 15 FVAP email blast FVAP will send an email to all Uniformed 

Service members with active email addresses 

from November 15-17. This email will remind 

them of the upcoming primary elections,

emphasize the need to fill out a Federal Post 

Card Application (FPCA), and will promote 

direct-to-voter training video.

Nov 30 Enter November metrics into 

the FVAP portal.

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of January. Portal is 

located at 

https://www.fvap.gov/portal/login/welcome.html

 Dec 31 Enter December metrics into 

the FVAP portal.

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of January. Portal is 

located at 

https://www.fvap.gov/portal/login/welcome.html

Notes: 
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2024

 

Jan 02 IVA Office Outreach IVA Office Outreach/IVA Office personnel 

should ensure the contact information for their 

office is correct as found on FVAP.gov: 

http://www.fvap.gov/info/contact/iva-offices.

Email your Army Voting Action Officer if there 

is outdated contact information.

AVAO will reach out to IVA Offices to confirm.

Jan 03 Command Emphasis 

Campaign

Release Voting Awareness/Emphasis 

messages via Commanders, Base 

Newspapers, electronic mail, etc. Messages 

may be obtained by VAOs through their 

SVAO/FVAP.

 Jan 10 VAO In-Person Workshops DOD Instruction 1000.04, Enclosure 4.2.t., 

requires all VAOs to complete either an FVAP 

or Service-provided workshop. Our 2024 inperson workshops kickoff at TBD. Find your 

workshop at 

https://www.fvap.gov/vao/training

 Jan 15 Mandatory FPCA Delivery Deadline for VAOs to distribute FPCAs 

(electronically or in hand) to all UOCAVA voters 

and encourage them to complete and submit to 

their local election official to apply to register 

and request an absentee ballot for all elections 

in 2024.

Jan 30 January Metrics UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of January. Portal is 

located at 

https://www.fvap.gov/portal/login/welcome.html
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Feb 11 Super Bowl Challenge FVAP will air public service announcements 

during the Super Bowl on Armed Forces 

Network. Host a voter registration drive or hang 

voting posters around your base Super Bowl 

Party. Send photos to Army Voting Action 

Officer.

Feb 28 February Metrics UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of February. Portal 

is located at 

https://www.fvap.gov/portal/login/welcome.html

Mar 01 IVA Office Outreach IVA Office Outreach/ IVA Office personnel 

should ensure the contact information for their 

office is correct as found on FVAP.gov: 

http://www.fvap.gov/info/contact/iva-offices.

Email: your Army Voting Action Officer if there 

is outdated contact information.

AVAO will reach out to IVA Offices to confirm.

Mar 31 Enter March metrics into the 

FVAP portal

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of March. Portal is 

located at 

https://www.fvap.gov/portal/login/welcome.html

Apr 01 IVA Office Outreach IVA Office Outreach. IVA Office personnel 

should ensure the contact information for their 

office is correct as found on FVAP.gov: 

http://www.fvap.gov/info/contact/iva-offices.

Email your Army Voting Action Officer if there 

is outdated contact information.

AVAO will reach out to IVA Offices to confirm.
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Apr 01 Inspection Checklist UVAOs and IVAOs will check program 

compliance with the inspection checklists. 

(Checklists will be provided by Army Voting 

Action Officer).

Apr 30 Enter April metrics into the 

FVAP portal

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of April. Portal is 

located at 

https://www.fvap.gov/portal/login/welcome.html

May 01 IVA Office Outreach IVA Office Outreach /IVA Office personnel 

should ensure the contact information for their 

office is correct as found on FVAP.gov: 

http://www.fvap.gov/info/contact/iva-offices

Email your Army Voting Action Officer if there 

is outdated contact information.

AVAO will reach out to IVA Offices to confirm.

May 29 Enter May metrics into the 

FVAP portal

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of May. Portal is 

located at 

https://www.fvap.gov/portal/login/welcome.html

Jun 01 IVA Office Outreach IVA Office Outreach /IVA Office personnel 

should ensure the contact information for their 

office is correct as found on FVAP.gov: 

http://www.fvap.gov/info/contact/iva-offices.

Email: your Army Voting Action Officer if there 

is outdated contact information.

AVAO will reach out to IVA Offices to confirm 

Jun 28 Armed Forces Voters Week 

and Overseas Citizens Voters 

Week

VAOs should plan and participate in Voting 

Emphasis Week (June 28-July 4, 2024) 

activities to encourage eligible citizens to apply 

to register to vote and request an absentee 

ballot. VAOs are encouraged to plan events 

around installation 4th of July activities. 

Emphasize/Publicize Registration Deadlines
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Jun 30 Enter June metrics into FVAP 

portal

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of June. Portal is 

located at 

https://www.fvap.gov/portal/login/welcome.html

Jul 06 IVA Office Outreach IVA Office personnel should ensure the contact 

information for their office is correct as found on 

FVAP.gov: http://www.fvap.gov/info/contact/ivaoffices. Email: Army Voting Action Officer with 

updated contact information.

AVAO will reach out to IVA Offices to confirm.

Jul 15 Mandatory distributions of 

FPCA to UOCAVA voters

Deadline for VAOs to distribute FPCAs 

(electronically or in hand) to all UOCAVA voters 

and encourage them to complete and submit to 

their local election official to apply to register 

and request an absentee ballot for all elections 

in 2024.

Jul 31 Enter July metrics into FVAP 

portal

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of July. Portal is 

located at 

https://www.fvap.gov/portal/login/welcome.html

Aug 01 IVA Office Outreach IVA Office personnel should ensure the contact 

information for their office is correct as found on 

FVAP.gov: http://www.fvap.gov/info/contact/ivaoffices. Email: Army Voting Action Officer with 

updated contact information. AVAO will reach 

out to IVA Offices to confirm.

Aug 01 Military Spouse Voters Week VAOs should encourage all absentee military 

spouse voters to register to vote and submit the 

FPCA. Military Spouse Voters Week runs from 

August 1-8, 2024.

Aug 31 Enter August metrics FVAP 

portal

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of August. Portal is

located at 

https://www.fvap.gov/portal/login/welcome.html
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Sep 01 IVA Office Outreach IVA Office personnel should ensure the contact 

information for their office is correct as found on 

FVAP.gov:

http://www.fvap.gov/info/contact/iva-offices. 

Email: Army Voting Action Officer updated 

contact information. AVAO will reach out to IVA 

Offices to confirm.

Sep 21 State Ballot Mailing Deadline Deadline for States to send absentee ballots to 

UOCAVA voters. Voters should begin checking 

their mailboxes and email for their ballot. Vote 

and return your ballot upon receiving it.

Sep 30 Enter September metrics into 

FVAP portal

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of September.

Portal is located at 

https://www.fvap.gov/portal/login/welcome.html

Sep 30 Recommended Mailing 

Deadlines for Overseas Voters

Voters in Iraq, Afghanistan, ships at sea and 

other overseas locations without access to the 

military postal system should send voted ballots 

in now so they arrive in time to be counted.

Oct 01 Absentee Voters Week VAOs should encourage all absentee voters to 

complete and return their absentee ballot.

Absentee Voting Week runs from October 1-8, 

2024. Share the FWAB video clip with voters.

Oct 01 IVA Office Outreach IVA Office personnel should ensure the contact 

information for their office is correct as found on 

FVAP.gov:

http://www.fvap.gov/info/contact/iva-offices

Email Army Voting Action Officer with updated

contact information.

AVAO will reach out to IVA Offices to confirm.
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Oct 06 30 Days before Elections VAOs should encourage voters who have not 

received their requested absentee ballots to 

complete and submit the FWAB.

Oct 21 15 Days before the Elections Voters in overseas military installations with 

access to the military postal system should 

send voted ballots in now so they arrive in time 

to be counted. – Use the 11-DOD Label to 

expedite the mail.

Oct 28 Recommended Mailing 

Deadlines for CONUS

Stateside Uniformed Service members and 

their families should send voted ballots in now 

so they arrive in time to be counted.

Nov 05 Election Day VAOs should remind local voters to go to their 

polling place and vote. IVA Offices should 

ensure coverage to answer last minute 

questions and assist voters returning their 

ballots by fax or email (for States that allow 

these methods of ballot transmission).

Nov 30 Enter November metrics into 

FVAP portal

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of November. Portal 

is located at 

https://www.fvap.gov/portal/login/welcome.html

Dec 31 Enter December metrics into 

the FVAP portal.

UVAOs and IVAOs will enter metrics into the 

FVAP portal for the month of December. Portal 

is located at 

https://www.fvap.gov/portal/login/welcome.html

Notes: Ensure that the performance evaluation reports for Service Members assigned as 

VAO comment on their performance in carrying out this duty in accordance with Section 

1566(f) of Title 10, U.S.C.

2025
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After Election Survey When contacted, UVAOs and IVAOs are required to participate in the

Federal Voting Assistance Program after election Survey.

Jan 15 Distribute FPCAs to UOCAVA

voters

Deadline for VAOs to distribute FPCAs to all

UOCAVA voters and encourage them to 

complete and submit to their local election 

official to apply to register or to request an 

absentee ballot for all elections in 2025.

 Jan TBA Complete FVAP After Action

Survey 

IVAOs and UVAOs are required to complete the 

FVAP after action Survey. Information will be 

provided from the Army Voting Action Officer. 

Ongoing Tasks

Directory Information

The Major Command and Installation Voter Assistance Officers must 

maintain a directory of all local unit VAOs containing names, email 

addresses and office telephone numbers. This directory must be 

updated at least quarterly.

Website Information

Provide the name, mailing address, e-mail and office telephone 

number of Installation Voter Assistance Office and Installation Voter 

Assistance Officers on the installation website.

Public Affairs

VAOs must work with PAO to publicize primary elections and inform

military personnel and their family members of their right to vote. 

Voting outreach efforts should be incorporated into military and 

family appreciation events such as air shows and open houses.

Training

VAOs must attend a training workshop or complete online training.

More information regarding in person and online training can be 

found at http://www.fvap.gov/vao/training.
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Voter Support

VAOs should make time in their schedules to help voters fill out

Federal Postcard Applications or use the online wizards. With unit 

members voting in different States, voter support must remain an 

ongoing task.

Portal Accounts Portal Accounts should remain active to receive voting emails.

Metrics are required monthly.

Continuity Binders Continuity Binders are required and are property of the Unit.

VAOs should consult their service guidance for additional information on servicespecific voting activities.

Key FVAP Resources for VAOs

Website FVAP.gov Up-to-date Voting Assistance Guide and FPCA 

and FWAB online assistants

Email Rachel.r.gilman.civ@army.mil Army Voting Action Officer

Telephone 1-502-613-8475 Call for voting assistance questions

Facebook Facebook.com/DoDFVAP FVAP and UOCAVA updates

Twitter Twitter.com/USArmyVoting FVAP and UOCAVA updates

For Service specific Voting Action Plans visit http://www.fvap.gov/vao/directives.