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2024 Election Outreach Toolkit

For Election Offices Serving UOCAVA Voters

Instructions

This digital media content toolkit is designed to support election offices in their efforts to reach 

UOCAVA voters — Service members, their eligible family members, and U.S. citizens residing 

overseas — and help them vote absentee in the 2024 elections from anywhere in the world.

You’re welcome to customize and publish the content in this toolkit on your channels to 

best serve your UOCAVA voters. Use “@FVAP” to tag on Twitter (X), “@FVAPGov” to tag on 

Instagram, and “@Federal Voting Assistance Program — FVAP” to tag on Facebook.

Available content includes:

● Shareable graphics and template short-form posts for social media (Facebook, 

Instagram, LinkedIn, Twitter (X), etc.)

● Long-form post content for a blog, message board or LinkedIn

● Blurb content for e-newsletter or website

● Infographic

The images in this document are for reference. Full-size image and video files are available 

here [ZIP folder link]. 

Get more shareable content from FVAP here, including toolkits for each type of UOCAVA voter. 
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Timing

UOCAVA voters need extra time to register to vote and to request and submit their absentee 

ballot. It’s best to share this information well in advance of your state deadlines. 

This toolkit is divided into sections that emphasize particular actions in three phases: 

1. Pre-Registration Deadline: Registering to vote and requesting a ballot. Use this content 

before your state’s absentee voter registration deadline.

2. Post-Ballot Transmission: Getting the ballot. Begin using this content once your state 

has distributed absentee ballots in late September and early October. 

3. Pre-Voting Deadline: Submitting ballots and checking receipt. Use this content after 

ballot transmission until your state’s absentee voting deadline.

Pre-Registration Deadline Post-Ballot Transmission Pre-Voting Deadline

Timing During election year until 

state’s absentee voting 

registration deadline

After state distributes 

absentee ballots in late 

September/early October

After ballot transmission 

until state’s absentee 

voting deadline

Messaging • Register to vote and 

request your ballot

• These are the deadlines 

(links to online public 

calendars)

• Look for your ballot

• Follow instructions (signing, 

etc.)

• Register now if you haven’t

• Use FWAB as backup ballot 

if necessary

• Vote now

• Check that ballot was 

received by election 

office

• Use FWAB as backup 

ballot if necessary

Contents • Absentee Voting Process 

Infographic

• FPCA Receipt 

Confirmation Postcard

• Voter Email Template

• Website Content Template

• Social Media Post 

Templates (Facebook, 

Twitter (X), LinkedIn, etc.)

• Press Release Template

• Voter Email Template

• Website Content Template

• Social Media Post 

Templates (Facebook, 

Twitter, LinkedIn, etc.)

• Voter Email Templates 

— Reminder to Vote and 

Ballot Receipt 

• Website Content 

Template

• Social Media Post 

Templates (Facebook, 

Twitter (X), LinkedIn, 

etc.)

• Screensavers

Table of Contents
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Timing 2

1. Pre-Registration Deadline (September and Before Your State Primary 

Election(s)) 4

Infographic 4

FPCA Receipt Confirmation Postcard 5

Email Template 5

Website Content 7

Social Media Post Templates 8

Press Release Template 100

2. Post-Ballot Transmission (Late September – Early October) Error! Bookmark not 

defined.0

Email Template 100

Website Content 111

Social Media Post Templates 122

3. Pre-Voting Deadline (Mid-October – Early November) Error! Bookmark not defined.3

Email Template – Reminder to Vote 133

Email Template – Ballot Receipt Acknowledgement 134

Website Content 144

Social Media Post Templates Error! Bookmark not defined.5

Screensavers 17
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1. Pre-Registration Deadline (September and Before Your State 

Primary Election(s))

Infographic

These infographics are designed to show UOCAVA voters exactly what they need to do — and 

when — to successfully vote. It incorporates what to do if they don’t receive a state ballot in time 

and how voters can check to ensure you received their voted ballot.
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FPCA Receipt Confirmation Postcard

FVAP provides a physical postcard format you can use to let UOCAVA voters know that you 

have received and processed their FPCA. The postcard is available here in PDF format and 

uses standard cardstock printer refills with four cards per sheet. 

Email Template

When sending emails to any .mil email addresses, please keep in mind: attachments might be 

removed, hyperlinks could be disabled, and/or bounce backs may occur.

Email #1

Dear [Insert Voter Name],

If you’re a military or overseas voter, you can vote — wherever you are. 

To vote absentee in the [election name] on [election date], please follow these simple steps and 

timelines.

1. Register and request your ballot by [deadline]. You can do so by visiting [election 

office webpage] or by filling out a Federal Post Card Application (FPCA) at FVAP.gov.
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2. Vote. We’ll send you the ballot by [date]. Please make sure you [instructions for signing, 

etc.] and [instructions for return] by [date]. To make sure your ballot has enough time to 

get here, we recommend you send it back by:

● October 5, 2024 if you’re on a ship at sea

● October 13, 2024 if you’re outside the U.S.

● October 27, 2024 if you’re stateside

If you don’t get your ballot in time, you can use the Federal Write-In Absentee Ballot (FWAB).

Want to check on the status of your registration or find out if we received your ballot? Visit 

[website link]. 

Please share this information with other military families or other U.S. citizens living abroad who 

will be away on Election Day.

Thank you,

[Election Official]

Email #2

Dear [Insert Voter Name],

Thank you for filling out and submitting your Federal Post Card Application (FPCA). We are 

processing it, and you will receive your absentee ballot roughly on (insert date of mailing) before 

the General Election on [date] [and other elections and dates as applicable].

To vote absentee in the [election name] on [election date], please follow these simple steps and 

timelines.

1. We’ll send you the ballot by [date].

2. Once you receive your ballot, make sure you [instructions for signing, etc.] and 

[instructions for return] by [date]. To make sure your ballot has enough time to get here, 

FVAP recommends you send it back by:

● October 5, 2024 if you’re on a ship at sea

● October 13, 2024 if you’re outside the U.S.

● October 27, 2024 if you’re stateside

If you don’t get your ballot in time, you can use the Federal Write-In Absentee Ballot (FWAB) as a 

backup ballot.

Want to check on the status of your ballot? Visit [website link].

Please share this information with other military families or other U.S. citizens living abroad who 

will be away on Election Day.
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Thank you,

[Election Official]

Website Content

2 Simple Steps for Military and Overseas Citizens to Vote Absentee in 

2024

If you’re stationed away in the military or living abroad, you can vote absentee in 2024. Here’s 

how:

First, register and request your ballot. Fill out the Federal Post Card Application (FPCA) 

to get absentee ballots for all three elections in 2024. (For the General Election on 

November 5, do so by August 1.)

Second, when your ballot arrives, fill it out and send it in.

The Federal Voting Assistance Program makes it that simple. Get anything else you need to 

vote absentee at FVAP.gov.
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Social Media Post Templates

Post Theme #1: Two Easy Steps

Facebook/Instagram/LinkedIn

MILITARY AND OVERSEAS VOTERS: Register and request your ballot by August 1 for the 

General Election. Then, cast your ballot as soon as it arrives. Head to FVAP.gov to get started. 

X (Twitter) 

#ServiceMembers & #UScits: #DYK you can vote from anywhere? Here are two simple steps 

you can take to vote absentee in the 2024 elections.

Post Theme #2: You Can Vote
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Facebook/Instagram/LinkedIn

If you’re stationed away in the military or living abroad, you can vote absentee in 2024. Register 

and request your ballot at FVAP.gov.

X (Twitter) 

If you’re stationed away in the military or living abroad, you can vote absentee in the 2024 

elections. FVAP.gov
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Press Release Template

Helping Military and Overseas Citizens Vote in 2024 Elections

CITY, St. — Members of the military, their families and U.S. citizens living overseas can vote in 

U.S. elections from anywhere, and [name of election office] can help make it happen. 

To vote in the Nov. 5 General Election (or other elections this year), legal voting residents of 

[state] who will be living abroad or away with the military on Election Day must register by 

[registration deadline] and return their ballot by [voting deadline]. All correctly completed ballots 

received by the deadline are counted. To register to vote and request a ballot, go to [election 

office webpage or FVAP.gov]. 

Military and overseas voters can also contact the Federal Voting Assistance Program (FVAP), 

which provides tools and resources to ensure that U.S. citizens who want to vote can do so from 

anywhere in the world. Voters can visit FVAP.gov to find registration and ballot request 

deadlines, as well as fill out a Federal Post Card Application (FPCA)(the registration and ballot 

request form) or the Federal Write-In Absentee Ballot (FWAB) (the backup ballot). 

For additional information, [election office contact information]. Or visit FVAP.gov, email 

vote@FVAP.gov or call 1-800-438-VOTE (8683). 

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2. Post-Ballot Transmission (Late September – Early October)

Email Template

Dear [Insert Voter Name],

Your [state] absentee ballot was [emailed OR mailed] to you on [date].

Vote and send back your ballot as soon as you receive it. The recommended vote-by date for 

the 2024 General Election are:

● October 5, 2024 if you’re on a ship at sea

● October 13, 2024 if you’re outside the U.S.

● October 27, 2024 if you’re stateside

If there isn’t enough time to receive and send back your ballot before the election, use the 

Federal Write-In Absentee Ballot (FWAB). It works like a backup ballot. If your official absentee 

ballot arrives after sending in the FWAB, fill out and send in the official ballot too. Only one will 

be counted.
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Want to know if we received your voted ballot? Check the status at [state websitelLink or 

FVAP.gov]. 

Thank you,

[Election Official]

Website Content

Military Members and Overseas Citizens: Make Sure You Can Vote!

[State] absentee ballots were sent to registered voters on [date]. 

[IF REGISTRATION DEADLINE HAS NOT PASSED]

If you have not yet registered to vote, please go to [state instructions link] or FVAP.gov and fill 

out the Federal Post Card Application (FPCA). Make sure it arrives by [state deadline].

If you requested your ballot but haven’t received it, contact us at [election office contact 

information] to ask about the status of your ballot request.

If there isn’t enough time to receive and send back your ballot before the election, use the 

Federal Write-In Absentee Ballot (FWAB). It is a backup ballot. If your official absentee ballot 

arrives after sending in the FWAB, fill out and send in the official ballot too. Only one will be 

counted.

Want to know if we received your voted ballot? Check the status at [state website link or 

FVAP.gov]. 

[WHEN REGISTRATION DEADLINE HAS PASSED]
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To vote in the November 5, 2024 General Election, you must have registered by [registration 

deadline]. To check the status of your registration, go to [state website.]

To vote, fill out and send your ballot so it arrives by [state deadline]. If you don’t get your 

requested ballot in time, you can use the Federal Write-In Absentee Ballot (FWAB). 

Want to know if we received your voted ballot? Check the status at [state website link]. 

Social Media Post Templates

Post Theme #1: Vote-By Date

Facebook/Instagram/LinkedIn

Whether you’re stateside or overseas, absentee voters for the 2024 General Election all have a 

vote-by date to ensure the voted ballot arrives by Election Day. 

X (Twitter) 

Whether you’re stateside or overseas, absentee voters for the 2024 General Election all have a 

vote-by date to ensure the voted ballot arrives by Election Day. 
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3. Pre-Voting Deadline (Mid-October – Early November)

Email Template – Reminder to Vote

Dear [Insert Voter Name],

Your [state] absentee ballot was [emailed OR mailed] to you on [date].

Please vote and send back your ballot by [date]. To make sure your ballot has enough time to 

get here, we recommend you send it back as soon as possible.

If you don’t get your ballot in time, you can use the Federal Write-In Absentee Ballot (FWAB) as 

a backup ballot. 

Want to know if we received your ballot? Check the status at [state website link or FVAP.gov]. 

Thank you,

[Election Official]

Email Template – Ballot Receipt Acknowledgement 
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Email #1

Dear [Insert Voter Name],

We have received your ballot for the general election on November 5, 2024. Everything was 

completed correctly, and your vote will be counted.

Thank you for participating in this election, and please remember to keep your voter registration 

information updated. Go to [state website link] to check the status of your registration and your 

recent voting activity. 

Thank you,

[Election Official]

Email #2

Dear [Insert Voter Name],

Your ballot was completed correctly and your vote will be counted.

Thank you for participating in this election, and please remember to keep your voter registration 

information updated. Go to [state website link] to check the status of your registration and your 

recent voting activity. 

Thank you,

[Election Official]

Website Content

Military Members and Overseas Voters: It’s Time to Vote!

Absentee ballots were sent to military and overseas voters on [date]. To make sure your voted 

ballot has enough time to get here, we recommend you send it back by: 
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● October 5, 2022 if you’re on a ship at sea

● October 13, 2022 if you’re outside the U.S.

● October 27, 2022 if you’re stateside

Ballots must be received or postmarked by [state deadline] to be accepted. All correctly 

completed ballots received by the deadline are counted.

If you don’t get your ballot in time, you can use the Federal Write-in Absentee Ballot (FWAB) as 

a backup ballot. 

Want to know if we received your ballot? Check the status at [state website link]. 

Social Media Post Templates

Post Theme #1: FWAB

Facebook/Instagram/LinkedIn

Service members, military families and overseas citizens: If you haven’t received your 

requested absentee ballot, you can still vote in the Nov. 5 election. Use the Federal Write-In 

Absentee Ballot (FWAB) at FVAP.gov. 

X (Twitter) 

#ServiceMembers, #MilFam, #USCits: If you haven't received your requested absentee ballot, 

use a backup ballot at FVAP.gov. 
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Post Theme #2: Ballot Received 

Facebook/Instagram/LinkedIn

Service members, military families and overseas citizens: Want to know if your ballot made it to 

us? Visit [election office webpage or FVAP.gov]. All properly completed ballots are counted if 

they [are postmarked OR arrive] by [state deadline]. 

X (Twitter) 

#ServiceMembers, #MilFam, #USCits: Want to know if your ballot made it to us? Visit [election 

office webpage or FVAP.gov].
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Screensavers

Setup Instructions for Mac Users

1. Save the screensaver images from the zip folder to a new folder on your computer.

2. Click on the System Preferences icon. 

3. Click "Desktop & Screen Saver.”

4. Select "Screen Saver" and click the “Source” drop-down. 

5. Select "Choose Folder" from the drop-down menu. Browse and select the folder containing 

the saved screensaver images.

Setup Instructions for PC Users 

1. Save the screensaver images from the zip folder to a new folder in “My Documents.” 

2. Open the Control Panel on the left-hand side of the screen.

3. Find and select “Appearance and Personalization.”

4. Select the “Change Screen Saver” option. 

5. Under “Screensaver,” use the arrow to show a drop-down menu. Choose “Photos.” 

6. Select the “Settings” button. Browse and select the folder that contains the pictures 

containing the screensaver images. 
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7. Select “Apply” then “OK” before exiting.