Federal Register / Vol. 78, No. 18 / Monday, January 28, 2013 / Notices 5785 

Dated: January 23, 2013. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

T7903 

SYSTEM NAME: 

Defense Working Capital Fund 

Accounting System (August 13, 2007, 72 

FR 45231). 

* * * * * 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with 

‘‘T7335e’’. 

* * * * * 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

current address and telephone number, 

Social Security Numbers (SSN), and 

transaction or line accounting.’’ 

* * * * * 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this record system 

should address written inquiries to the 

Defense Finance and Accounting 

Service, Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications, DFAS– 

ZCF/IN, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

Requests should contain individual’s 

full name, SSN for verification, current 

address, and provide a reasonable 

description of what they are seeking.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this record system should address 

written inquiries to Defense Finance 

and Accounting Service, Freedom of 

Information/Privacy Act Program 

Manager, Corporate Communications, 

DFAS–ZCF/IN, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

Request should contain individual’s 

full name, SSN for verification, current 

address, and telephone number.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

Defense Finance and Accounting 

Service (DFAS) rules for accessing 

records, for contesting contents and 

appealing initial agency determinations 

are published in Defense Finance and 

Accounting Service Regulation 5400.11– 

R, 32 CFR 324; or may be obtained from 

the Defense Finance and Accounting 

Service, Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications, DFAS– 

ZCF/IN, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150.’’ 

* * * * * 

[FR Doc. 2013–01685 Filed 1–25–13; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2013–OS–0006] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records in its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective on February 28, 2013 unless 

comments are received which result in 

a contrary determination. Comments 

will be accepted on or before February 

27, 2013. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT. The proposed system report, 

as required by U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on December 27, 2012, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: January 23, 2013. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DHA 19 

SYSTEM NAME: 

Defense Occupational & 

Environmental Health Readiness 

System—Industrial Hygiene (DOEHRS– 

IH) (August 26, 2010, 75 FR 52513). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Defense Information Systems Agency 

(DISA), 3326 General Hudnell Drive, 

San Antonio, Texas 78226–1834.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Members of the Armed Forces; 

Department of Defense (DoD)-affiliated 

personnel (includes DoD civilian 

employees, DoD contractors, and DoD 

foreign national employees) who live or 

work in areas requiring longitudinal 

data related to occupational, 

environmental, or public health. 

Spouses and dependents of members 

of the Armed Forces and DoD-affiliated 

personnel if such spouse or dependent 

is in the area of a perceived or actual 

occupational, environmental, or public 

health event.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Identifying records: Individual’s name, 

Social Security Number (SSN), DoD 

Identification Number (DoD ID Number) 

(or foreign identification number), date 

of birth, gender, race/ethnicity, 

citizenship, home and work email 

address, occupation, pay plan, pay 

grade, rank, service affiliation, assigned 

unit government agency affiliation, 

business address and telephone number. 

Event-based records include home or 

local address and telephone number. 


tkelley on DSK3SPTVN1PROD with 
5786 Federal Register / Vol. 78, No. 18 / Monday, January 28, 2013 / Notices 

Designated event records: 

Occupational, environmental, and 

public health data on the nature and/or 

scope of the event and monitoring and/ 

or surveillance data; personal protective 

equipment recommendations and usage; 

observed occupational and 

environmental health practices; 

individual health education and 

training data; public health emergency, 

disaster, and incident response 

occupational and environmental 

monitoring and/or surveillance data; 

location reporting on an individual’s 

location(s) and time at those location(s) 

within the designated threat area; 

medical countermeasure 

recommendations and use; and 

population health education data.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 133, Under Secretary of Defense 

for Acquisition, Technology, and 

Logistics; 10 U.S.C. 136, Under 

Secretary of Defense for Personnel and 

Readiness; 10 U.S.C Chapter 55, 

Medical and Dental Care; 29 U.S.C 651, 

Congressional Statement of Findings 

and Declaration of Purpose and Policy; 

DoDD 4715.1E, Environment, Safety, 

and Occupational Health (ESOH); DoDI 

6055.1, DoD Safety and Occupational 

Health (SOH) Program; DoDI 6055.05, 

Occupational and Environmental Health 

(OEH); DoDI 6055.17, DoD Installation 

Emergency Management (IEM) Program; 

DoDI 6200.03, Public Health Emergency 

Management Within the Department of 

Defense; and E.O. 9397 (SSN), as 

amended.’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘To 

establish a database for longitudinal 

exposure recordkeeping and reporting to 

support occupational and 

environmental health surveillance 

(OEHS), public health surveillance, 

health risk management, and medical 

surveillance; and to provide this data in 

support of medical treatment, 

occupational and environmental illness 

evaluations, disability determinations, 

and claims adjudication. 

To complete the collection and 

analysis of threat exposures for 

designated event areas in all phases of 

military operations and as a result of 

actual or perceived natural disasters, 

hazardous material releases, chemical/ 

biological/nuclear accidents which may 

affect DoD-affiliated personnel.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Delete entry and replace with ‘‘In 

addition to those disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, as amended, these 

records may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

To the Departments of Veterans 

Affairs (VA) and Labor (DOL), and the 

Social Security Administration, to 

support the adjudication of disability 

and other pending claims of 

individuals. 

To the VA, and other federal agencies 

and private physicians to inform and 

support the medical care of individuals. 

To the Department of Health and 

Human Services and the Occupational 

Health and Safety Administration, and 

other federal agencies to comply with 

statutory and regulatory requirements. 

To government and non-government 

organizations for the conduct of healthrelated research, including 

epidemiologic studies, following review 

by an Institutional Review Board. The 

DoD Blanket Routine Uses set forth at 

the beginning of the Office of the 

Secretary of Defense (OSD) compilation 

of systems of records notices apply to 

this system. 

Note: This system of records may contain 

individually identifiable health information. 

The DoD Health Information Privacy 

Regulation (DoD 6025.18–R), issued pursuant 

to the Health Insurance Portability and 

Accountability Act of 1996 (HIPAA) and 45 

CFR Parts 160 and 164, Health and Human 

Services, General Administrative 

Requirements and Security & Privacy, 

respectively, applies to most such health 

information. DoD 6025.18–R may place 

additional procedural requirements on the 

uses and disclosures of such information 

beyond those found in the Privacy Act of 

1974, as amended, or mentioned in this 

system of records notice.’’ 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Delete entry and replace with 

‘‘Electronic storage media.’’ 

RETRIEVABILITY: 

Delete entry and replace with ‘‘By 

individual SSN, DoD ID Number, 

foreign identification number (if 

applicable) and/or name, or any 

combination of the foregoing.’’ 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Physical access to system location 

restricted by cipher locks, visitor escort, 

access rosters, and photo identification. 

Adequate locks are on doors and server 

components are secured in a locked 

computer room with limited access. All 

visitors and other persons are escorted 

by appropriately screened/cleared 

personnel at all times. 

Access to the system requires twofactor authentication including 

Common Access Card (CAC) or, for 

some users, a user name and password 

(which must be renewed every sixty (60) 

days). Authorized personnel must have 

appropriate Information Assurance, 

HIPAA, and Privacy Act of 1974 

training.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Disposition pending (treat records as 

permanent until the National Archives 

and Records Administration (NARA) 

approves the proposed retention and 

disposition).’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with 

‘‘Program Manager, Defense Health 

Services Systems, Defense Health 

Headquarters, Suite 5101, 7700 

Arlington Boulevard, Falls Church, VA 

22042–5101.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

TMA Privacy Officer, TMA Privacy and 

Civil Liberties Office, 7700 Arlington 

Boulevard, Suite 5101, Falls Church, VA 

22042–5101. 

Requests should contain the 

individual’s full name and SSN and/or 

DoD ID Number, or foreign 

identification number, as applicable. 

If requesting the health information of 

a minor (or legally incompetent person), 

the request must be made by that 

individual’s parent, guardian, or person 

acting in loco parentis. Written proof of 

the capacity of the requester may be 

required.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written requests to the TRICARE 

Management Activity, ATTN: Freedom 

of Information Act Requester Service 

Center, 16401 Centretech Parkway, 

Aurora, Colorado 80011–9066. 

Requests should contain the 

individual’s full name, SSN, DoD ID 

Number, or foreign identification 

number, as applicable. 

If requesting the health information of 

a minor (or legally incompetent person), 

the request must be made by that 

individual’s parent, guardian, or person 

acting in loco parentis. Written proof of 


tkelley on DSK3SPTVN1PROD with 
Federal Register / Vol. 78, No. 18 / Monday, January 28, 2013 / Notices 5787 

the capacity of the requester may be 

required.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

OSD rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81, 32 CFR Part 311, or may 

be obtained from the system manager.’’ 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with 

‘‘Selected electronic data elements 

extracted from the Defense Enrollment 

Eligibility Reporting System (DEERS), 

DoD and Service-level accountability 

systems, as well as industrial hygienists, 

bioenvironmental engineers, public 

health officers, environmental science 

officers, and other professionals 

supporting the authorities cited.’’ 

* * * * * 

[FR Doc. 2013–01694 Filed 1–25–13; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2012–OS–0131] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to add a new System of 

Records; response to comments. 

SUMMARY: The Office of the Secretary of 

Defense established a new Privacy Act 

System of Records entitled ‘‘Public 

Affairs Management Information 

System.’’ This notice responds to 

comments received on the Privacy Act 

Systems of Records Notice. 

DATES: Effective Date: November 26, 

2012. 

FOR FURTHER INFORMATION CONTACT: Mrs. 

Cindy Allard at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The 

Privacy Act Systems of Records Notice 

was published on October 26, 2012, in 

the Federal Register (77 FR 65370). 

During the comment period, one public 

comment was received. 

Comment: The commenter noted 

there was ‘‘no mention on how the 

records will be destroyed’’ and that it 

‘‘should be spelled out in writing.’’ 

DoD Response: A specific method of 

records destruction was not addressed 

because the scope of many of the OSD/ 

JS systems of records notices is global 

and specific destruction methodology is 

frequently not able to be implemented 

globally (i.e., ‘‘burning’’ is prevalent 

within the National Capital Region; 

however, there are many DoD locations 

that do not have the capability). DoD 

Manual 5200.01 Volume 4, DoD 

Information Security Program, 

Controlled Unclassified Information 

(CUI) requires that ‘‘record copies of 

FOUO documents shall be disposed of 

according to provisions of chapter 33 of 

title 44 U.S.C. and the DoD Component 

records management directives. Nonrecord FOUO documents may be 

destroyed by any of the means approved 

for the destruction of classified 

information or by any other means that 

would make it difficult to recognize or 

reconstruct the information.’’ 

Dated: January 23, 2013. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

[FR Doc. 2013–01684 Filed 1–25–13; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2013–OS–0003] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Intelligence Agency, 

DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Defense Intelligence 

Agency is proposing to alter a system to 

its existing inventory of records systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective on February 28, 2013 unless 

comments are received which result in 

a contrary determination. Comments 

will be accepted on or before February 

27, 2013. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive; 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Theresa Lowery at Defense Intelligence 

Agency, DAN 1–C, 600 MacDill Blvd., 

Washington, DC 20340–0001 or by 

phone at (202) 231–1193. 

SUPPLEMENTARY INFORMATION: The 

Defense Intelligence Agency system of 

records notices subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT. 

The proposed system report, as 

required by 5 U.S.C. 552a of the Privacy 

Act of 1974, as amended, was submitted 

on January 4, 2013, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: January 7, 2013. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

LDIA 0450 

SYSTEM NAME: 

Drug-Free Workplace Files 

(September 9, 2009, 74 FR 46418). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with ‘‘Drug 

Testing Program Files.’’ 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Defense Intelligence Agency, 200 

MacDill Blvd., Washington, DC 20340– 

0001.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Civilian employees and applicants for 

employment with the Defense 

Intelligence Agency.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

specimen identification number, 

truncated Social Security Number (SSN) 

and records relating to testing plans, 

procedures, selection/scheduling 

records, records relating to the 

collection and handling of specimens, 


tkelley on DSK3SPTVN1PROD with