Recruiting Offices

Metrics

Justification

Number of Personnel Assisted for
Recruiting Services (Total Number of
Persons Entering the Recruiting Office

To provide an accurate representation of the
utilization of this resource for voting assistance.

Number of DD Form 2645 (Yes/No)
Completed (Must be Citizen and 18 Years
Old by Date of Election to Complete Form

To provide an accurate representation of the
utilization of this resource for voting assistance.

Number of Voter Registration Applications
Submitted by Recruiting Offices, By State

To provide an accurate representation of the
utilization of this resource for voting assistance.

Number of Voter Registration Applications
Taken by Citizens, but Not Submitted by
Recruiting Offices

To provide an accurate representation of the
utilization of this resource for voting assistance.

Total Mailing Costs to Submit Voter
Registration Application to States

To provide an accurate representation of the cost of
this resource for voting assistance.



Unit Voting Assistance Officers

Metrics

Justification

Number of Personnel Assisted:
Categorize into the following:
= Military
= Spouses/Dependents
= Other Civilians

To provide an accurate representation of the
utilization of this resource for voting assistance.

Total Number of Personnel Assisted, how many
did you directly assist with completing the
following forms:

= Federal Post Card Application

To provide an accurate representation on the level
and type of assistance provided to qualified voters
through each Installation Voter Assistance Office.
“Directly assisting” refers to the assistance that

(FPCA) instructs on the completion on one of the forms
= Federal Write-In Absentee Ballot listed and/or responding to questions related to the
(FWAB) completion of the form.

Total Number of Personnel Assisted, how many
did you provide general information:

To provide a distinguishing characteristic for the
levels of assistance that is provided and provide
context for the type of assistance sought through
this resource.

Total Number of FPCAs distributed:

To measure the extent of utilization for the use of
the FPCA and potential penetration of the FPCA at
an installation.

Of the total number of FPCAs distributed,
describe the method of distribution:
= Hard Copy forms
= Electronic (e.g., e-mail, online)
= Referred voter to FVAP.gov

To provide clarifying characteristics for the
preferred method of distributing the FPCA.

Total Number of FWABs distributed:

To measure the extent of utilization for the use of
the FWAB and potential penetration of the FWAB
at an installation.

Of the total number of FWABs distributed,
describe the method of distribution:
= Hard Copy forms
= Electronic (e.g., e-mail, online)
= Referred voter to FVAP.gov

To provide clarifying characteristics for the
preferred method of distributing the FWAB.

Reporting Requirements and usage of the FVAP Portal located at FVAP.gov:

4, Date of appointment
5. Date and method of most recent training

6. Continuity Book created and available for inspection



DEFENSE HUMAN RESOURCES ACTIVITY
FEDERAL VOTING ASSISTANCE PROGRAM

4800 MARK CENTER DRIVE, SUITE 0325-02
ALEXANDRIA, VA 22350-4000

OCT 1 5 2014

MEMORANDUM FOR SENIOR SERVICE VOTING REPRESENTATIVES OF THE
MILITARY DEPARTMENTS

SUBJECT: Voting Assistance Program Metrics

The Federal Voting Assistance Program (FVAP) coordinated with each Service on the
voting assistance program performance metrics and reporting requirements, as required
by the Department of Defense Instruction (DoDI) 1000.04. The attached Measures of
Effect and Performance reflect the adjustments to FVAP’s current measures of
effectiveness based on research provided by the RAND Institute combined with the
ongoing assessment FVAP applies to voting assistance.

FVAP prescribes the collection of the following data elements to commence January 1,
2015, via the FVAP portal, with quarterly entries to be provided no later than 15 days
after the end of each quarter within CY 15. This guidance supersedes the FVAP memo

dated 18 May 2011. —

Matt Boehmer
Director, FVAP

Attachments:
As stated


Measures of Effect & Performance

Installation Voter Assistance Office

Metrics

Justification

Number of Personnel Assisted:
Categorize into the following:
= Military
= Spouses/Dependents.
= Other Civilians

To provide an accurate representation of the
utilization of this resource for voting assistance.

Of the Total Number of Personnel Assisted, how
many did you directly assist with completing the
following forms:

= Federal Post Card Application

To provide an accurate representation on the level
and type of assistance provided to qualified voters
through each Installation Voter Assistance Office.
“Directly assisting” refers to the assistance that

(FPCA) instructs on the completion on one of the forms

= Federal Write-In Absentee Ballot listed and/or responding to questions related to the
(FWAB) completion of the form.

= National Voter Registration Form
(NVRF)

Of the total Number of Personnel Assisted, how
many did you provide general information:

To provide a distinguishing characteristic for the
levels of assistance that is provided and provide

context for the type of assistance sought through
this resource.

Total Number of FPCAs distributed:

To measure the extent of utilization for the use of
the FPCA and potential penetration of the FPCA at
an installation.

Of the total number of FPCAs distributed,
describe the method of distribution:
= Hard Copy forms
= Electronic (e.g., e-mail, online)
= Referred voter to FVAP.gov

To provide clarifying characteristics for the
preferred method of distributing the FPCA.

Total Number of FWABs distributed:

To measure the extent of utilization for the use of
the FWAB and potential penetration of the FWAB
at an installation.

Of the total number of FWABs distributed,
describe the method of distribution:
= Hard Copy forms
= Electronic (e.g., e-mail, online)
= Referred voter to FVAP.gov

To provide clarifying characteristics for the
preferred method of distributing the FWAB.

Total Number of NVRFs distributed:

To measure the extent of utilization for the use of
the NVRF and potential penetration of the NVRF at
an installation.

Of the total number of NVRFs distributed,
describe the method of distribution:
= Hard Copy forms
= Electronic (e.g., e-mail, online)
= Referred voter to FVAP.gov

To provide clarifying characteristics for the
preferred method of distributing the FWAB.

Total Number of NVRFss mailed on behalf of the
voter

To measure the extent and volume of NVRFs
transmitted from an IVA Office



Reporting Requirements and usage of the FVAP Portal located at FVAP.gov:
1. Date of appointment
2. Date and method of most recent training
3. Continuity Book created and available for inspection