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QUARTERLY CUMULATIVE CASELOAD REPORT (RSA-113)

REPORTING INSTRUCTIONS

General Purpose

The RSA-113 provides for the quarterly collection of information on persons with 

disabilities in their rehabilitation process at State vocational rehabilitation (VR)

agencies. Data from the RSA-113 are used to track trends of persons applying for VR 

services, determinations of eligibility made by State VR agencies, identification of 

persons with significant disabilities, individualized plan for employment (IPE) 

development, service implementation, and program outcomes. These trends are key 

program measurements that provide a general assessment of the state-federal VR 

program and its accomplishments.

Other uses for the RSA-113 data are to identify technical assistance needs of specific 

State VR agencies, to develop RSA's budget requests, and to provide program 

information for the Office of Management and Budget, the Department of Education 

and the United States Congress. The Social Security Administration also uses these 

data in computing reimbursement payments to State VR agencies. Caseload data 

from the RSA-113 are an integral part of RSA's Annual Report to the President and to 

the Congress on Federal Activities Related to the Rehabilitation Act of 1973, as 

Amended.

Instructions for Completing the RSA-113

GENERAL INFORMATION

State and Agency - Enter the name of the State and check the appropriate box to 

indicate a general/combined agency or an agency providing services to persons who 

are blind.

Fiscal Year and Period Covered - Enter the appropriate fiscal year and check the 

appropriate period covered by this report. 

Operated under an order of selection? - Indicate whether the State VR agency 

operated under order of selection priorities at some time during the reporting period.

CASELOAD ITEMS

Data Validation Items - Several data verification items are included in this collection to 

help verify and validate the accuracy of data reported. These items are identified as 

such in the instructions below.
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A. APPLICATIONS AND ELIGIBILITY

Applicants

1 Applicants On Hand, October 1 - Enter the number of persons who applied for VR 

services in the last fiscal year, and for whom no determination of eligibility was made 

as of the end of that fiscal year. This figure stays constant throughout the current fiscal 

year.

2 Applicants New This FY - Enter the cumulative number of persons who applied for 

VR services since the beginning of the current fiscal year.

3 Applicants at End of Period (A1+A2-A5-A8-A12-D7) - Indicate the number of 

applicants for whom a determination of eligibility has not yet been made at the end of 

the period. This is a data verification item.

4 Applicants in Trial Work/EE, On Hand October 1 - Enter the number of persons in 

Trial Work Experiences and/or Extended Evaluation at the end of last fiscal year. This 

figure stays constant throughout the current fiscal year. In the second column enter 

the number of persons in this category whose disabilities are significant.

5 Applicants in Trial Work/EE, Referred This FY - Enter the cumulative number of 

applicants who were placed into Trial Work Experiences and/or Extended Evaluation 

since the beginning of this fiscal year. In the second column enter the number of 

persons in this category whose disabilities are significant.

6 Applicants in Trial Work/EE at End of Period (A4+A5-A9-A13-D6) - Indicate the 

number of individuals who remain in Trial Work Experiences or Extended Evaluation at 

the end of the period, prior to a determination of eligibility. In the second column enter 

the number of persons in this category whose disabilities are significant. This is a data 

verification item. 

Eligible Individuals On Order Of Selection (OOS) Waiting List

The items in this section apply only to State VR agencies that were operating under an 

order of selection at some time during the reporting period.

7 Individuals On OOS Waiting List, On Hand, October 1 - Enter the number of persons 

who were previously determined eligible for VR services and who continue to wait on 

an order of selection waiting list from last fiscal year because the severity of their 

disabilities does not correspond with the State VR agency's order of selection 

categories that are currently being served. In the second column enter the number of 

those persons whose disabilities are significant. 

8 Individuals On OOS Waiting List New This FY From Application - Enter the 

cumulative number of persons who were determined eligible for VR services this fiscal 
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year, for whom VR services will be delayed because the severity of their disabilities 

does not correspond with the State VR agency's order of selection categories that are 

currently being served. In the second column enter the number of those persons 

whose disabilities are significant.

9 Individuals On OOS Waiting List New This FY from Trial Work/EE - Enter the 

number of individuals who were determined eligible after trial work experiences or an 

extended evaluation, but were placed on a waiting list in accordance with the State VR 

agency's order of selection criteria. In the second column enter the number of persons 

in this category whose disabilities are significant.

10 Individuals On OOS Waiting List at End of Period (A7+A8+A9-A14-D5) - Indicate 

the number of eligible individuals remaining on a waiting list at the end of the reporting 

period. In the second column enter the number of persons in this category whose 

disabilities are significant. This is a data verification item.

Individuals Determined Eligible, Before Signed IPE 

11 Eligible Individuals Before Signed IPE, On Hand October 1 - Enter the number of 

persons who were determined eligible during the last fiscal year, but had not yet 

developed and signed an IPE at the end of the year. Do not include eligible persons 

on an order of selection waiting list. In the second column enter the number of persons 

in this category whose disabilities are significant.

12 Eligible Individuals Before Signed IPE, New This FY From Application - Enter the 

cumulative number of persons who were determined eligible this fiscal year and began 

employment planning after application. Do not include persons who were determined 

eligible after trial work experiences and/or an extended evaluation (item A-13), or 

persons who were determined eligible but are on a waiting list because the severity of 

their disabilities does not correspond with the State VR agency's order of selection 

categories that are currently being served (items A-8 and A-9). In the second column 

enter the number of persons in this category whose disabilities are significant. Also, do 

not include persons who were able to begin employment planning after waiting on an 

order of selection list since the beginning of this fiscal year (item A-14).

13 Eligible Individuals Before Signed IPE, New This FY From Trial Work/EE - Enter 

the cumulative number of persons determined eligible who began employment 

planning this year after trial work experiences and/or an extended evaluation. In the 

second column enter the number of persons in this category whose disabilities are 

significant.

14 Eligible Individuals Before Signed IPE, New This FY from OOS Waiting List - Enter 

the cumulative number of individuals who began developing an IPE, after waiting on an 

order of selection list, since the beginning of this fiscal year. In the second column 

enter the number of persons in this category whose disabilities are significant.
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15 Eligible Individuals Before Signed IPE at End of Period (A11+A12+A13+A14-B2-

D3) - Enter the total number of persons remaining at the end of the period who are 

eligible, but have not completed developing an IPE. In the second column enter the 

number of persons in this category whose disabilities are significant. This is a data 

verification item.

B. DEVELOPMENT OF INDIVIDUALIZED PLAN FOR EMPLOYMENT (IPE)

For purposes of this report, the development of an individualized plan for employment 

(IPE) is considered to begin on the date of eligibility certification and end on the date 

that the IPE is signed, possibly on the same day.

1 Individuals With Signed IPE, Before Receiving Services, On Hand October 1 - Enter 

the cumulative number of eligible persons who developed and signed an IPE, but for 

whom services under the plan were not yet implemented as of the end of last fiscal 

year. In the second column enter the number of persons in this category whose 

disabilities are significant.

2 Individuals With Signed IPE, Before Receiving Services, This FY - Enter the 

cumulative number of eligible persons who have developed and signed an IPE since 

the beginning of this fiscal year. Do not include persons who developed plans for Trial 

Work Experiences and/or Extended Evaluation. In the second column enter the 

number of persons in this category whose disabilities are significant.

3 Individuals With Signed IPE, Before Receiving Services, at End of Period (B1+B2-

C2-D4) - Enter the total number of persons remaining at the end of the period who 

have developed and signed an IPE, but for whom services on the IPE have not yet 

been implemented. In the second column enter the number of persons in this category 

whose disabilities are significant. This is a data verification item.

C. SERVICE IMPLEMENTATION

1 Individuals Receiving Services, On Hand October 1 - Enter the number of persons 

who were receiving VR services in accordance with their IPE at the end of the last 

fiscal year. In the second column enter the number of those persons in this category 

whose disabilities are significant.

2 Individuals Receiving Services, Beginning This FY - Enter the cumulative number of 

persons who started receiving services in accordance with their IPE since the 

beginning of this fiscal year. In the second column enter the number of those persons 

in this category whose disabilities are significant.

3 Individuals Receiving Services at End of Period (C1+C2-D1-D2) - Enter the total 

number of individuals remaining at the end of the period who are receiving VR services 

according to their IPE. In the second column enter the number of persons in this 

category whose disabilities are significant. This is a data verification item.
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D. OUTCOMES FOR INDIVIDUALS EXITING THE PROGRAM

NOTE: Information provided in this section for the 4th quarter report, end of fiscal year, 

should be consistent with data provided for the same fiscal year in item #36, “Type of 

Closure” on the RSA-911, Case Service Report OMB number 1820-0508.

1 Individuals Exiting With Employment Outcomes - Enter the cumulative number of 

persons who achieved employment outcomes since the beginning of the fiscal year. In 

the second column enter the number of persons in this category whose disabilities are 

significant. All persons reported in the item, "Employment Status at Closure," on the 

RSA-911, Case Service Report, OMB number 1820-0508, would be counted in this 

category. For a definition of "employment outcome," refer to section 7(11) of the 

Rehabilitation Act and 34 CFR 361.5(b)(15). For the 4th quarter report, data in this 

item should be consistent with data reported as Code 3 under item #36, “Type of

Closure” on the RSA-911, Case Service Report.

2 Individuals Exiting Without Employment, After Receiving Services - Enter the 

cumulative number of persons whose service records were closed this fiscal year after

an IPE was developed and VR services were initiated, but before achieving an 

employment outcome. In the second column enter the number of persons in this 

category whose disabilities are significant. For the 4th quarter report, data in this item 

should be consistent with data reported as Code 4 under item #36, “Type of Closure” 

on the RSA-911, Case Service Report.

3 Individuals Exiting Without Employment, After Eligibility, Before Signed IPE - Enter 

the cumulative number of eligible individuals, not on an order of selection waiting list, 

who did not complete developing and signing an IPE, and whose service records were 

closed before VR services were initiated. In the second column enter the number of 

persons in this category whose disabilities are significant. For the 4th quarter report, 

data in this item should be consistent with the data reported as Code 7 under item 

#36, “Type of Closure” on the RSA-911, Case Service Report.

4 Individuals Exiting Without Employment, After Signed IPE, Before Receiving 

Services - Enter the cumulative number of individuals whose service records were 

closed after they developed and signed an IPE, but before services were initiated. In 

the second column enter the number of persons in this category whose disabilities are 

significant. For the 4th quarter report, data in this item should be consistent with data 

reported as Code 5 under item #36, “Type of Closure” on the RSA-911, Case 

Service Report.

5 Individuals Exiting From OOS Waiting List - Enter the cumulative number of eligible 

persons whose service records were closed without services, from the order of 

selection waiting list, since the beginning of the fiscal year. In the second column enter 

the number of persons in this category whose disabilities are significant. For the 4th
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quarter report, data in this item should be consistent with data reported as Code 6 

under item #36, “Type of Closure” on the RSA-911, Case Service Report.

6 Individuals Exiting From Trial Work/EE - Enter the cumulative number of persons in 

Trial Work Experiences and/or Extended Evaluation whose service records were 

closed without a determination of eligibility for any reason since the beginning of this 

fiscal year. In the second column enter the number of persons in this category whose 

disabilities are significant. For the 4th quarter report, data in this item should be 

consistent with data reported as Code 2 under item #36, “Type of Closure” on the 

RSA-911, Case Service Report.

7 Individuals Exiting As Applicants - Enter the cumulative number of applicants whose 

service records were closed before a determination of eligibility was made since the 

beginning of the fiscal year. Do not include any persons in Trial Work Experiences 

and/or Extended Evaluation whose service records were closed without a 

determination of eligibility (item D-6). For the 4th quarter report, data in this item 

should be consistent with data reported as Code 1 under item #36, “Type of Closure” 

on the RSA-911, Case Service Report.

8 Total Number Of Individuals Exiting The Program (D1+D2+D3+D4+D5+D6+D7) –

Enter the total number of individuals who exited the VR program during this FY, and 

whose service records were closed.

CONTACT INFORMATION

Contact Person - Print or type the name of the person to contact about data presented 

on the RSA-113 including this person's telephone number and e-mail address.

Date and Authorized Signature - Enter the date that the report is transmitted and the 

signature of the Director of the State VR agency, or designee. Any reports submitted 

electronically should also have a date entered on the form. 

Transmittal Of Reporting the RSA-113

Please send the data for your State VR agency on the RSA-113 within 30 days after 

the end of the first, second and third quarters and within 60 days after the end of the 

fourth quarter of the Federal fiscal year. 

The RSA-113 reports may be sent by mail or electronically using one of the options 

listed below.

Electronic Mail addresses 

Specific instructions and the URL for key entry/on-line and editing of data directly into 

the RSA MIS: http://rsamis.ed.gov
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The RSA Central Office E-Mail address for the RSA-113 is: 

Vernita.Washington@ed.gov.

US Mail and Facsimile

This report may be faxed to the RSA Central Office at 202-245-7593, or mailed via 

U.S. mail to:

U.S. Department of Education

State Monitoring and Program Improvement Division

Data Collection and Analysis Unit

Attn: Vernita Washington

550 12th Street, S.W.

PCP 5047

Washington, DC 20202-2800