SYSTEM NAME AND NUMBER:

Personnel Payroll System–FTC. (FTC-III-1). 

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Personnel Payroll System (FPPS) Management Division, U.S. Department of 

Interior, Interior Business Center, 7301 West Mansfield Avenue, Denver, CO 80227.

Federal Trade Commission, 600 Pennsylvania Avenue, NW, Washington, DC 20580. For 

other locations where records may be maintained or accessed, see Appendix III (Locations of 

FTC Buildings and Regional Offices), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 

9465 (Feb. 23, 2015).

SYSTEM MANAGER(S):

Chief Human Capital Officer, Human Capital Management Office, Federal Trade 

Commission, 600 Pennsylvania Avenue, NW, Washington, DC 20580, email: SORNs@ftc.gov.

See DOI-85 for the FPPS system manager and address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Title 5 of the United States Code, Part III, Subparts A-G; 31 U.S.C. 3512; 5 U.S.C. 5101 

et seq.; Pub. L. 81-784, 64 Stat. 832; Office of Management and Budget Circular A-123, 

“Management's Responsibility for Enterprise Risk Management and Internal Control” (Revised 

07/15/2016) and Attachment D, “Compliance with the Federal Financial Management 

Improvement Act” (09/20/2013).
PURPOSE(S) OF THE SYSTEM:

To maintain, process and/or provide complete, accurate, and prompt: (a) payment of 

salary and deductions; (b) payroll information relating to retirement contributions, including the 

calculation of retirement benefits; (c) generation and maintenance of human resources and 

payroll records and transactions; (d) interaction of human resources and payroll systems with 

core financial systems; (e) adequate internal controls to ensure that human resources and payroll 

systems are operating in accordance with applicable laws and regulations; and (f) information, 

without extraneous material, to those internal and external to the agency who require the 

information, including the answering of employees’ inquiries regarding their retirement 

contributions while they are with the agency.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former Federal Trade Commission employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee name, Social Security number, and organizational code; pay rate and grade, 

retirement, and location data; length of service; pay, leave, time and attendance, allowances, and 

cost distribution records; deductions for Medicare or FICA, FEGLI, union dues, taxes, 

allotments, quarters, charities, health benefits, Thrift Savings Fund contributions, awards, shift 

schedules, pay differentials, IRS tax lien data, commercial garnishments, child support and/or 

alimony wage assignments; and related payroll and personnel data. Also included is information 

on debts owed to the government as a result of overpayment, refunds owed, or a debt referred for 

collection on a transferred employee.
These records are also covered by the applicable system notice published by the 

Department of Interior (DOI), DOI-85 (Payroll, Attendance, Retirement, and Leave Records–

Interior), and any successor system notice that may be published by DOI for this system.

RECORD SOURCE CATEGORIES:

Individuals on whom the records are maintained, official personnel records of individuals

on whom the records are maintained, supervisors, timekeepers, previous employer, and the 

Internal Revenue Service.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

Records in this system:

(1) That identify the individual’s work schedule may be disclosed to that extent, and for 

that purpose, to others within or outside the agency;

(2) To the extent they contain information about an individual’s unemployment 

compensation, may be referred to state and local unemployment compensation boards;

(3) To the extent they contain information about employment pay, benefits, retirement 

deductions, and other information necessary for the Office of Personnel Management (OPM) to 

carry out its Government-wide personnel management functions, may be referred to OPM for 

such purposes;

(4) May be referred to OPM upon the individual’s retirement, transfer to another Federal 

agency, or resignation from Federal service; and

(5) May be disclosed for any routine use noted in the Department of Interior (DOI) 

Privacy Act system of records notice applicable to this system, DOI-85 (Payroll, Attendance, 

Retirement, and Leave Records–Interior), or any successor system notice for this system.
For other ways that the Privacy Act permits the FTC to use or disclose system records 

outside the agency, see Appendix I (Authorized Disclosures and Routine Uses Applicable to All 

FTC Privacy Act Systems of Records), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 55541, 

55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS: 

Stored on computer tape at the U.S. Department of Interior, Interior Business Center, 

which processes employee payroll for the FTC under an interagency agreement. Paper printouts 

or original input documents may be stored at the FTC in locked file cabinets or as imaged 

documents on magnetic media at all locations that prepare and input documents and information 

for data processing.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 

Indexed by name, Social Security number, and organizational code.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:

The records in this system have varying retention periods as described in the National 

Archives and Records Administration’s General Records Schedule 2.4 (items 010-050) for 

agency payroll records. Records are held for length of the service of the employee while he or 

she is at FTC. Information is forwarded to (a) gaining agency when employee transfers to 

another Federal agency; or (b) National Archives and Records Administration, National 

Personnel Records Center when employee separates or retires from the Federal government.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

Access is restricted to agency personnel or contractors whose responsibilities require 

access. Paper records are maintained in lockable rooms or file cabinets. Access to electronic 
records is controlled by “user ID” and password combination and/or other appropriate electronic 

access controls. FTC buildings are guarded and monitored by security personnel, cameras, ID 

checks, and other physical security measures.

RECORD ACCESS PROCEDURES:

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008).

NOTIFICATION PROCEDURES:

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.

HISTORY: 

80 FR 9460-9465 (February 23, 2015)
74 FR 17863-17866 (April 17, 2009)

73 FR 33591-33634 (June 12, 2008).