SYSTEM NAME AND NUMBER: 

Learning Management System–FTC (FTC–II–12). 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Federal Trade Commission, 600 Pennsylvania Avenue, NW, Washington, DC 20580. For 

other locations where records may be maintained or accessed, see Appendix III (Locations of 

FTC Buildings and Regional Offices), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 

9465 (Feb. 23, 2015). 

SYSTEM MANAGER(S): 

Chief Human Capital Officer, Human Capital Management Office (HCMO), Federal 

Trade Commission, 600 Pennsylvania Avenue, NW, Washington, DC 20580, email: 

SORNs@ftc.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Federal Trade Commission Act, 15 U.S.C. 41 et seq.; 5 U.S.C. ch. 41; 5 CFR 410.701. 

PURPOSE(S) OF THE SYSTEM: 

To provide information to agency managers necessary to indicate the training that has 

been requested and provided to individual employees; to determine course offerings and 

frequency; and to manage the training program administered by the Human Capital Management 

Office. Since this system is legally part of the OPM’s Government-wide system of records notice 

for this system, OPM/GOVT-1, it is subject to the same purposes set forth for that system by 
OPM, see OPM/GOVT-1, or any successor OPM system notice that may be published for this 

system (visit www.opm.gov for more information). 

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 

Individuals who, at the time the records are added to the system, are FTC employees who 

registered to attend training courses offered by the Human Capital Management Office. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Employee name, position title, pay plan, series, grade, organizational code, work address, 

work phone number, supervisor, work email address, course number, course title, course date 

and time, attendance indicator, separation date, etc. 

RECORD SOURCE CATEGORIES: 

Individual about whom the record is maintained, supervisors, managers, and Human 

Capital Management Office staff responsible for the training program. 

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 

Since this system is legally part of the OPM's Government-wide system of records notice 

for this system, OPM/GOVT-1, it is subject to the same routine uses set forth for that system by 

OPM, see OPM/GOVT-1, or any successor OPM system notice that may be published for this 

system (visit www.opm.gov for more information). 

For other ways that the Privacy Act permits the FTC to use or disclose system records 

outside the agency, see Appendix I (Authorized Disclosures and Routine Uses Applicable to All 

FTC Privacy Act Systems of Records), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 55541, 

55542-55543 (Nov. 6, 2018). 
 

 

 

 

POLICIES AND PRACTICES FOR STORAGE OF RECORDS: 

Records are stored in electronic record systems and temporary paper printouts. 

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 

Indexed by employee name. 

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: 

Employee training records are generally retained according to General Records Schedule 

(GRS) 2.6, issued by the National Archives and Records Administration. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: 

Access is restricted to agency personnel or contractors whose responsibilities require 

access. Paper records are maintained in lockable rooms or file cabinets. Access to electronic 

records is controlled by “user ID” and password combination and/or other appropriate electronic 

access and network controls (e.g., firewalls). FTC buildings are guarded and monitored by 

security personnel, cameras, ID checks, and other physical security measures. 

RECORD ACCESS PROCEDURES: 

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 

CONTESTING RECORD PROCEDURES: 

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 
 

 

NOTIFICATION PROCEDURES: 

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

75 FR 52749-52751 (August 27, 2010) 

73 FR 33591-33634 (June 12, 2008).