SYSTEM NAME AND NUMBER:

Financial Management System—FTC (FTC-III-3). 

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Financial Management Office, Federal Trade Commission, 600 Pennsylvania

Avenue, NW, Washington, DC 20580 This system of records is principally operated and 

maintained off-site for the FTC under interagency agreement with the Department of the 

Treasury’s Administrative Resource Center (ARC), which is part of the Bureau of Fiscal 

Services.

For other locations where records may be maintained or accessed, see Appendix III 

(Locations of FTC Buildings and Regional Offices), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 

9465 (Feb. 23, 2015).

SYSTEM MANAGER(S):

(1) Chief Financial Officer, Financial Management Office, Federal Trade Commission,

600 Pennsylvania Avenue, NW, Washington, DC 20580, email: SORNs@ftc.gov; 

(2) The following system manager has overall responsibility for the Federal Financial 

System: Fiscal Accounting, Assistant Commissioner, Department of the Treasury’s 

Administrative Resource Center (ARC). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 4111(b), 5514, 5701 et seq.; 26 U.S.C. 6103(m); 31 U.S.C. 3512, 3711, 3716;

41 CFR parts 301-304; U.S. Treasury Financial Manual.
PURPOSE(S) OF THE SYSTEM:

To perform core accounting functions, which includes but is not limited to supporting and 

documenting expenses incurred in the performance of official agency duties; to bill and followup; to pay creditors; to account for goods and services received; to account for funds paid and 

received; and to process travel authorizations and claims.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Employees who claim reimbursement from the FTC for travel or other reimbursable 

expenses personally incurred; individuals doing business as sole proprietors; and individuals who 

are reimbursed by the FTC for travel or other miscellaneous expenses.

CATEGORIES OF RECORDS IN THE SYSTEM:

For current and former FTC employees, records include names, home addresses, 

employee supplier numbers, Social Security numbers, banking account numbers for electronic 

fund transfer payments, invoices and claims for reimbursements.

For non-employee individuals and sole proprietors, records include names, home or 

business addresses, Social Security numbers, banking account numbers for electronic fund 

transfer payments, invoices and claims for reimbursement. Records in this system are subject to 

the Privacy Act only to the extent, if any, they are about an individual within the meaning of the 

Act, and not if they are about a business or other non-individual.

The FTC system is also covered by the system notice published by the ARC for this 

system, Treasury.009 (Treasury Financial Management Systems), or any successor system notice 

published by ARC for this system.
RECORD SOURCE CATEGORIES:

Employees and former employees seeking reimbursement from the FTC for expenses 

personally incurred, vendor as a corporate entity or federal agency, individual vendor (e.g., sole 

proprietors), and individual point of contact for a vendor.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

Records in this system:

(1) May be disclosed for any routine use noted in the Department of Treasury Privacy 

Act system of records notice applicable to their system, Treasury.009 (Treasury Financial 

Management Systems, or any successor system notice for this system; and

(2) To the extent they pertain to FTC acquisition activities, may be transmitted or 

disclosed to the General Service Administration’s Federal Procurement Data System, a central 

repository for statistical information on Government contracting, for purposes of providing 

public access to Government-wide data about agency contract actions.

For other ways that the Privacy Act permits the FTC to use or disclose system records 

outside the agency, see Appendix I (Authorized Disclosures and Routine Uses Applicable to All 

FTC Privacy Act Systems of Records), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 55542-

55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

Stored on magnetic disks and tape and on paper. 
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 

Records are retrievable electronically, and are indexed or indexable by virtually any data 

field available (see record categories above).

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

Records are retained in accordance with the applicable National Archives and Records 

Administration schedules, including GRS 1.1, Item 10. Most records are destroyed 6 years after 

final payment or cancellation, but longer retention is authorized if required for business use.

RECORD ACCESS PROCEDURES:

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008).

NOTIFICATION PROCEDURES:

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.

HISTORY: 

80 FR 9460-9465 (February 23, 2015)

73 FR 33591-33634 (June 12, 2008).