Page	1

PAPERWORK REDUCTION ACT SUBMISSION SUPPORTING STATEMENT

Highly Qualified Teacher Collection

through EDFacts

Additional Information on Method of Collection 

from the State Education Agencies

March 2014

Attachment C
High	Qualified	Teacher Collection	through	EDFacts

Additional	Information	on	Method	of	Collection	from	the	State	Education	Agencies

Attachment	C

Page	C2

OVERVIEW

This attachment contains information on how ED plans to collect the data described in 

Attachment B from the state education agencies (SEAs). This attachment is intended to assist 

SEAs in planning for this collection.

The following table contains the reporting period, the education units included or excluded, the 

type of count, and zero count reporting.

Table 1: Core Reporting Requirements

SEA LEA

Reporting Period State determined date that represents SY 2013-14 and occurs prior 

to June 30, 2014

Education units 

included

Include the SEA LEAs that were operational and had 

teachers for elementary or secondary 

classes on the state determined date used 

for the teacher count. 

Education units not

reported

Closed or inactive LEAs. LEAs that do 

not have teachers for elementary or 

secondary classes.

Type of count FTE FTE

Zero counts Required Required

RECORD LAYOUT

This section describes the fixed file and delimited record layouts. An XML version will not be provided. 

The “Pop” column in the header and data records is coded as follows:

M - Mandatory, this field must always be populated 

O - Optional, data in this field are optional

HEADER RECORD DEFINITION
High	Qualified	Teacher Collection	through	EDFacts

Additional	Information	on	Method	of	Collection	from	the	State	Education	Agencies

Attachment	C

Page	3

The header record is required and is the first record in every file submitted to the ESS. The purpose of the 

header record is to provide information as to the file type, number of data records in the file, file name, 

file identifier, and file reporting period.

Table 2: Header Record

Data Element 

Name

Start

Position Length Type Pop Definition / Comments Permitted Values

File Type 1 50 String M Identifies the type of file being submitted. SEA HQT

LEA HQT

Total Records In 

File

51 10 Number M The total number of data records contained in the 

file. The header record is NOT included in this 

count.

File Name 61 25 String M The file name including extension, the same as 

the external file name. 

File Identifier 86 32 String M Any combination of standard characters to further 

identify the file as specified by the SEA (e.g., a 

date, person’s name, and version number).

File Reporting 

Period

118 9 String M The school year for which data are being 

reported. The required format is "CCYY–CCYY" 

or "CCYY CCYY", where either a hyphen or a 

space separates the beginning and ending years. 

2013-14

Or

2013 2014

Filler 127 333 String M Leave filler field blank.

Carriage Return / 

Line Feed 

(CRLF)

460 1 M

DATA RECORD DEFINITION

Data records are required and immediately follow the header record in every file submitted to the ESS. 

Data records provide the statuses and other data for the education units.
High	Qualified	Teacher Collection	through	EDFacts

Additional	Information	on	Method	of	Collection	from	the	State	Education	Agencies

Attachment	C

Page	4

Table 3: Data Records

Data Element Name Start

Position Length Type Pop Definition / Comments Permitted Values

File Record Number 1 10 Number M A sequential number assigned by 

the State that is unique to each row 

entry within the file.

DG559

State Code

11 2 String M The two-digit American National 

Standards Institute (ANSI) code for 

the state, District of Columbia, and 

the possessions (outlying areas) 

and freely associated areas of the 

United States.

For a list of valid State 

Codes, refer to the EDFacts 

Workbook.

DG570

State Agency 

Number

13 2 String M A number used to uniquely identify 

state agencies. This ID cannot be 

updated through this file. 

01 – State Education Agency

DG4

State LEA Identifier

15 14 String M The identifier assigned to a local 

education agency (LEA) by the state 

education agency (SEA). Also 

known as State LEA ID. This data 

element cannot be updated through 

this file.

SEA level – Blank

Filler 29 20 String M Leave filler field blank.

HQT 49 20 Decimal M Highly Qualified Teachers (HQT) 

teaching

HQT in alter cert 69 20 Decimal M HQTs teaching who are currently 

enrolled in an alternative route to 

certification program

Special education 

HQT

89 20 Decimal M Special education HQTs in the LEA, 

regardless of source of salaries

Special education in 

alter cert

20 Decimal M Special education HQTs, regardless 

of source of salaries, who are 

currently enrolled in an alternative 

route to certification program

Title III HQT 20 Decimal M Highly qualified teachers in Title III 

language instruction educational 

programs regardless of source of 

salaries
High	Qualified	Teacher Collection	through	EDFacts

Additional	Information	on	Method	of	Collection	from	the	State	Education	Agencies

Attachment	C

Page	5

Data Element Name Start

Position Length Type Pop Definition / Comments Permitted Values

Title III HQT in alter 

cert

20 Decimal M Highly qualified teachers in Title III 

language instruction educational 

programs regardless of source of 

salaries who are currently enrolled 

in an alternative route to certification 

program

Filler 109 20 String M Leave filler field blank.

Explanation 129 200 String O Text field for state use.

Carriage Return / 

Line Feed (CRLF)

329 1 M