FTC-VII-2

SYSTEM NAME:

Employee Locator (STAFFID) System–FTC. 

SECURITY CLASSIFICATION:

Not applicable. 

SYSTEM LOCATION:

Federal Trade Commission, 600 Pennsylvania Avenue, NW., Washington, DC 20580. 

See Appendix III for other locations where records may be maintained or accessed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

FTC.

FTC employees, contractors, volunteers or others (e.g., students) working for or at the

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, employee identification number, building code, office room number, office 

telephone, mail drop code, electronic mail user identification, default printer designation, other 

identification codes or data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Federal Trade Commission Act, 15 U.S.C. 41 et seq.

PURPOSE(S):

To maintain records that will assist in locating and communicating with FTC employees, 

contractors, etc.; to identify mail locator listings used by mail room personnel; and to identify, in 

other Commission automated information systems, Commission staff names and locations; to 

help document the check-in/check-out process for employees or others entering or leaving FTC 

service. This system is a core data source for other FTC automated systems to draw basic 

identifying information about FTC employees and others working for or at the Commission.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

(1) To produce the FTC Directory which is used by all agency personnel and made 

available to the public; and

(2) To provide employee locator information to the public.
See Appendix I for other ways that the Privacy Act permits the FTC to use or disclose 

system records outside the agency.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None, except as authorized under 5 U.S.C. 552a(b)(12) when trying to collect a claim of 

the Government. See Appendix I.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

FTC Directory printed and distributed to staff and the public, and posted on the agency’s 

Web site. System is maintained electronically in a structured database on agency network 

servers.

RETRIEVABILITY:

Indexed by individual’s name, employee identification number, and database can also be 

searched by other data fields or codes.

SAFEGUARDS:

Certain information is available to the public through locator information and posting of 

the FTC Directory online. Access to other information is restricted to agency personnel or 

contractors whose responsibilities require access. Access to nonpublic electronic records is 

controlled by “user ID” and password combination and/or other appropriate electronic access or 

network controls (e.g., firewalls). FTC buildings are guarded and monitored by security 

personnel, cameras, ID checks, and other physical security measures.

RETENTION AND DISPOSAL:

Records are retained and destroyed in accordance with applicable schedules and 

procedures issued or approved by the National Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Director for Infrastructure Operations, Office of the Chief Information Officer, 

Federal Trade Commission, 600 Pennsylvania Avenue, NW., Washington, DC 20580.

NOTIFICATION PROCEDURE; RECORD ACCESS PROCEDURES; AND CONTESTING 

RECORD PROCEDURES:

See Appendix II.
RECORD SOURCE CATEGORIES:

Individual about whom the record is maintained; administrative officers or other staff 

who manage the staff check-in/check-out process; personnel records.

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.