## Current as of: March 14 , 201 3 1 According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless su ch collection displays a valid OMB control number. The valid OMB control number for this collection is 1810 - 0683. Public reporting burden for this collection of information is estimated to average 4,440 hours per response for the initial enrollment, 2,456 hours per respon se for the Semester, Trimester or Summer/In tersession Updates and 614 hours per response for the MEP Child Update, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the co llection of information. The obligation to respond to this collection is required to obtain or retain benefit under Title I, Part C of ESEA (P.L. 107 - 110) Sec. 1304(b)(3) and Sec. 1308 (b)(2) . No assurance of confidentiality is being provided. Send comments regarding the burden estima te or any other aspect of this collection of information , including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210 - 4537 or email ICDocketMgr@e d.gov and reference the OMB Control Number 1810 - 0683. Note: Please do not submit the completed minimum data elements file to this address.



# MSIX Minimum Data Elements (Revised 03 - 14 - 2013 ) Data Element Definition Values **Data Element Definition**  **Values Additional Information**  **Category** 1 MSIX Identification Number A unique, system generated identification number assigned to identify a migrant child's consolidated record. Unique 12 - digit numeric value, system assigned. Uniquely identifies one and only one student’s consolidated file. Student Demographic 2 State Student Identifier A unique identification number assigned to a child by a State. Any co mbination of letters and/or numbers of 15 - digits or less that will uniquely retrieve only one child in the State. Student Demographic

3 State Student Identifier Type Identifies the origin of the State Student Identifier. 01 State - assigned unique ID Number; 02 State Migrant Education Program Assigned Unique ID number Student Demographic 4 First Name A name given to a child at birth, baptism, or during another naming ceremony, or through legal change. Free text Student Demographic 5 Middle Name A secondary name given to a child at birth, baptism, or during another naming ceremony, or through legal change. Free text Student Demographic 6 Last Name 1 Student's legal last name (paternal). If child has multiple or hyphenated last name, contains the first part. Free text Student Demographic 7 Last Name 2 If appropriate, child's legal last name (maternal). If child has multiple or hyphenated last name, contains the second part. Free text Student Demographic

## Current as of: March 14 , 201 3 2

**Data Element Definition**  **Values Additional Information**  **Category** 8 Suffix An appendage, if any, used to denote a child's generation in his family (e.g., Jr., Sr., III, 3rd). Free text Student Demographic 9 Sex The concept describing the biological traits that distinguish the males and females of a species. Female; Male Student Demographic 10 Birth Date The month, day, and year on which a child was born. Date Student Demographic 11 Multiple Birth Flag Indicates if child is a twin, triplet, etc. Yes; No Student Demographic 12 Birth City The name of the city in which the child was born. Free text Student Demographic 13 Birth State The ISO abbreviation code for a State (within the United States, Mexico and Canada), Outlying Area, or State (in another country) in which a child was born. Any valid U.S., Canadian or Mexican state abbreviation (from standard table) or freeform entry of any

other state name if county not = U.S., Canada or Mexico. Student Demographic

14 Birth Country The standard abbreviation code of the country in which a child was born. Any valid NCES country code. Student Demographic 15 Birth Date Verification The evidence by which a child's date of birth is confirmed. Any valid NCES code below: 1003 - Baptismal or church certificate 1004

- Birth Certificate 1005 - Entry in family Bible 1006 - Hospital Certificate 1007 -Parent's affidavit 1008 -Passport 1009 -Physician's Certificate 1010 -Previously verified school records 1011 - State - issued ID 1012 - Driver's license 1013 - Immi gration document 2382 - Life insurance policy 9999 - Other

16 Male Parent First Name The first name of the male parent. The term ‘parent’ includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child). Free text. Provide the first name of the legal male parent, if available. If not available, enter the first name of the male person who is currently standing in loco parentis (such as a grandparent, stepparent, or uncle with whom the child lives, or a person who is responsible for the welfare of the child while the child is in the State). If there is no parent information disclosed, leave blank. Student Demographic

## Current as of: March 14 , 201 3 3

**Data Element Definition**  **Values Additional Information**  **Category**

17 Male Parent Last Name The last name of the male parent. The term ‘parent’ includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child). F ree text Provide the last name of the legal male parent, if available. If not available, enter the last name of the male person who is currently standing in loco parentis (such as a grandparent, stepparent, or uncle with whom the child lives, or a person who is responsible for the welfare of the child while the child is in the State). If Male Parent First Name is present, then Male Parent Last Name must also be present. If there is no male parent information disclosed, leave blank. Student Demographic

18 Female Parent First Name The first name of the female parent. The term ‘parent’ includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child). Free text Provide the first name of the legal female parent, if available. If not available, enter the first name of the female person who is currently standing in loco parentis (such as a grandparent, stepparent, or aunt with whom the child lives, or a person who is responsible for the welfare of the child while the child is in the State). If there is no parent information disclosed, leave blank. Student Demographic

19 Female Parent Last Name The last name of the female parent. The term ‘parent’ includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child). Free text. Provide the last name of the legal female parent, if available. If not available, enter the last name of the female person who is currently standing in loco parentis (such as a grandparent, stepparent, or aunt with whom the child lives, or a person who is responsible for the welfare of the child while the child is in the State). If Female Parent First Name is present, then Female Parent Last Name must also be present. If there is no female parent information disclosed, leave blank. Student Demographic

## Current as of: March 14 , 201 3 4

**Data Element Definition**  **Values Additional Information**  **Category** 20 Qualifying Arrival Date In general, the qualifying arrival date (QAD) is the month, day, and year that the child completed a move with his or her parent to enable the parent to find qualifying employment. (See exceptions in NCLB Sec.1309(2)). In some case s, the child and worker may not always move together, in which case, the QAD would be the date the child joins the worker who has already moved, or the date when the worker joins the child who has already moved. The QAD is the date that the child’s eligibi lity for the Migrant Education Program begins. Qualifying Move

21 Qualifying Move From City The name of the city in which the child resided prior to the qualifying move. Free text Qualifying Move 22 Qualifying Move From State The postal abbreviation code for a State (within the United States) or Outlying Area in which the child resided prior to the qualifying move. Any valid U.S., Canadian or Mexican state abbreviation (from NCES/EDfacts code table) or freeform entry of any other state name if country not = U.S., Canada or Mexico. Qualifying Move

23 Qualifying Move From Country The abbreviation code for a country (other than the US) area in which the child resided prior to the qualifying move. Any valid MSIX country code. Qualifying Move 24 Qualifying Move To City The name of the city in which the child resides following the qualifying move. Free text Qualifying Move 25 Qualifying Move To State The postal abbreviation code for a State (within the United States) or Outlying Area in which the child resides following the qualifying move. Valid U.S. State code from NCES /EDfacts code table Qualifying Move 26 Eligibility Expiration Date The month, day, and year on which the child is no longer eligible for the Migrant Education Program. This date should initially be a date equal to 36 months from the Qualifying Arrival Date to indicate the end of MEP eligibility or the date the student reaches 22 years of age, whichever comes first. This date should be replaced if the child’s eligibility expires prematurely for other reasons (i.e. Graduated; Obtained a GED; Declined MEP Eligibility; Reached 22 Years of Age; or Deceased). Enrollment

## Current as of: March 14 , 201 3 5

**Data Element Definition**  **Values Additional Information**  **Category** 27 Immunization Record Flag Indicates whether the school or MEP program has immunization records on file for the student. Yes; No A child’s immunization record is tied to his/her school or MEP enrollment. Users should contact the appropriate facility if a copy of the immunization record is needed. Enrollment

28 Enrollment Date The month, day, and year on which a student is enrolled in a school/MEP project. Enrollment 29 Enrollment Type The type of school/migrant education project in which instruction and/or support services are provided. 01 Basic School Program. 02 Regular Term MEP - Funded Project. 03 Summer/Intersession MEP - Funded Project. 04 Year Round MEP - Funded Project. 05 Basic School Program and Regular- Term MEP - Funded Project. 06 Residency Only (none of the above). Value 05 applies as long as a student is receiving services and as long as the school houses the MEP Project. If this value is selected, the value for MEP Project Ty

pe (below) must be 01 (School -based MEP Project). Note that MEP Project Type will not be present for school and residency only enrollments. MEP project enrollments that are not in a school will have a MEP Project Type code of 02 (non - school based MEP pro

ject) and will not have a corresponding School Identification Code. In addition, the Department is expecting the States to submit both school enrollments and MEP project enrollments, not enrollments for each service provided. A data entry is not needed f

or every time and place that a migrant student receives some type of service. The Department is also expecting States to report the name of the project that was providing services, not the name of the service that was provided. Enrollment

30 School or Project Name The full legally or popularly accepted name of a school (or MEP project providing educational and/or educationally- related services) in which the student was enrolled. Free text MSIX is designed to accept information on either a School or a Project or both, so each entity can complete this item by entering as much information as is available to them. Enrollment

## Current as of: March 14 , 201 3 6

**Data Element Definition**  **Values Additional Information**  **Category** 31 MEP Project Type Indicates the type of MEP project based on the location where the MEP services are held. This field should be automatically pre -populated with the “01 School -based MEP Project” value if the Enrollment Type is value “05 Basic School Program and RegularTerm MEP - Funded Project.” 01 School -based MEP Project; 02 Non - School -based MEP Project Enrollment

32 School Identification Code A unique national code assigned by the National Center of Education Statistics (NCES) to each school providing educational and/or educationally- related services. This data element is only applicable to school enrollments or school -based MEP projects. Valid NCES school identification code. Enrollment

33 Facility Name The name of a building where the school activity or MEP project was conducted. In cases where the activity was conducted outside of a building site, provide the name and address of an administrative office where the MEP project staff can be contacted. Free text Enrollment

34 Facility Address 1 Line 1 of the mailing address. The street number and name or post office box number of a facility's address. Free text Enrollment 35 Facility Address 2 Line 2 of the mailing address. The building, office, department, room, suite number of a facility's address. Free text Enrollment 36 Facility Address 3 Line 3 of the mailing address for a facility. Free text Enrollment 37 Facility City The name of the city in which a facility is located. Free text Enrollment 38 School District Name The full legally or popularly accepted name of a local educational agency (i.e., school district or local operating agency). Valid NCES district name for the school or mi grant education project site in which the school or migrant education project is located. The School District is not populated for non - school -based MEP projects. Enrollment 39 Facility State The postal abbreviation code for a State (within the United States) or Outlying Area in which a school or other facility is located. Valid NCES state code for this facility. Enrollment 40 Facility Zip The five or nine digit zip code portion of a facility’s address. Valid NCES postal zip codes. Enrollment

## Current as of: March 14 , 201 3 7

**Data Element Definition**  **Values Additional Information**  **Category** 41 Telephone Number The telephone number of the school or MEP project contact person including the area code and extension, if applicable. Free text Enrollment

42 Grade Level The grade level in which a school/MEP project enrolls a student. P0 - Age Birth P1 - Age 1 P2 - Age 2 P3 - Age 3 (not in Kindergarten) P4 - Age 4 (not in Kindergarten) P5 - Age 5 (not in Kindergarten) PS - In an official Pre - school program (not in Kindergarten) PX - Age 0 - 5; official Preschool attendance unknown (not in Kindergarten) KG - Kindergarten 01 - Grade 1 02 - Grade 2 03 - Grade 3 04 - Grade 4 05 - Grade 5 06 - Grade 6 07 - Grade 7 08 - Grade 8 09 - Grade 9 10 - Grade 10 11 - Grade 11 12 - Grade 12 UG - Ungraded 00 - Out- of

- School Enrollment

43 LEP Indicator Child meets the State’s definition of Limited English Proficient that is based on Section 9101(25)of ESEA. Yes; No Enrollment 44 IEP Indicator Child has an individualized education program (IEP) because the child meets the definition of Children with Yes; No Enrollment Disabilities in P.L. 108 -446, Section 602(3), 34 C.F.R. Part 300.8(a)(1). Enrollment

## Current as of: March 14 , 201 3 8

**Data Element Definition**  **Values Additional Information**  **Category** 45 Continuation of Services Reason Reason why student is being served under the continuation of services provision of the MEP. 01 -Providing services for the duration of the term; 02 -Providing services for an additional year - comparable services are not available; 03 - Serving secondary students through credit accrual programs Enrollment

46 Med Alert Indicator Alert indicator for a medical/health condition Chronic; Acute; None Enrollment 47 PFS Flag Indicates whether the child is eligible to be Priority for Service for the duration of the enrollment period. Yes; No Enrollment 48 Designated Graduation School The NCES school identification number that identifies the school or facility from which a student expects to graduate. Only one school may be designated for graduation at a time. Valid NCES school identification number This data element is only applicabl e for secondary students. Enrollment

49 Withdrawal Date The month, day, year on which a student withdrew from a school or MEP project. Withdrawal reasons inc lude: End of Project; Moved cannot locate; Dropped out of school; Dropped out of MEP project; End of school year. Date Enrollment

50 Assessment Title The title or description, including a form number, if any, that identifies a particular assessment. Free text Assessment 51 Assessment Content The description of the content or subject area (e.g. mathematics, reading) of an assessment. Free text Assessment

## Current as of: March 14 , 201 3 9

**Data Element Definition**  **Values Additional Information**  **Category** 52 Assessment Type The category of an assessment based on format and content. 01 -- State Assessment

—An assessment to measure a student’s present level of knowledge, skill, or competence in a specific area or subject as required under NCLB Sec. 111(b). 02 -- Advanced placement test

— An assessment to measure the achievement of a student in a subject matter area, taught during high school, which may qualify him or her to bypass the usual initial college class in this area and begin his or her college work in the area at a more advanced level and possibly with college credit. 03 -- Language proficiency test

—An assessment used to measure a student’s level of proficiency (i.e., speaking, writing, reading, and listening) in either a native language or an acquired language. 04 -- Exit Exam. 05 -- GED. 06 -- Special Education Assessment. 07 -- Early Childhood Development Assessment. 08 -- Other Achievement Test Assessment

53 Assessment Administration Date The month and year on which an assessment is administered. Assessment

## Current as of: March 14 , 201 3 10

**Data Element Definition**  **Values Additional Information**  **Category** 54 Assessment Reporting Method The method that the instructor of the class uses to report the performance and achievement of all students. It may be a qualitative method such as individualized teacher comments or a quantitative method such as a letter or a numerical grade. In some cases , more than one type of reporting method may be used. 0512 - Achievement level 0490 - Age score 0491 - C - scaled scores 0492 - CEEB - scores 0493 - Grade equivalent or grade - level indicator 0494 - ITED - score 0144 - Letter grade/Mark 0513 -Mastery level 0497 -Normal curve equivalent 0498 -Normalized standard score 0499 -Number score 9999

–Other 0500 -Pass - Fail 0502 -Percentile rank 0503 -Proficiency level 0504 - Ranking 0505 - Ratio IQ's 0506 - Standard age score 0508 - Stanine score 0509 - Sten score 051 0 - T - score 0511 - Z - score Assessment

55 Score Results A score or statistical expression of the performance of a student on an assessment. Free text Assessment 56 Assessment Interpretation The assessment proficiency level attributed to the Score Results. All values may not be applicable for each State. Passed ; Failed; Below Basic; Basic; Proficient; Advanced ; Other

– [Describe Proficiency Level] For State Assessments, indicate one of the following values: Passed; Failed; Far Below Basic; Basic; Proficient; Advanced. For all other types of assessments, indicate Passed or Failed if these values can be mapped effectively. Otherwise, report the value “Other

–“ and the name of the proficiency level. Example: “Other

– Emerging” Assessment

57 Course Title The name of a course (e.g., Algebra II, Art I, English III, Problems in Democracy, English - 10). Free text Course History 58 Subject Area Name The name of the subject area (e.g., History, English) that corresponds to the course title. Any academic subject Course History

## Current as of: March 14 , 201 3 11

**Data Element Definition**  **Values Additional Information**  **Category** 59 Course Type An indication of the general nature and difficulty of instruction provided throughout a course. 01 -- Regular (Default)

— A course providing instruction (in a given subject matter area) that focuses primarily on general concepts for the appropriate grade level. 02 -- Honors

—

An advanced level course designed for students who have earned honors status ac cording to educational requirements. 03 -- Pre - Advanced

—A course in preparation to admission to an AP Program. 04 -- Advanced Placement

— An advanced, college - level course designed for students who achieve specific level of academic performance. Upon succe ssful completion of the course and a standardized Advanced Placement examination, a student may receive college credit. 05 -- International Baccalaureate

— A program of study, sponsored and designed by International Baccalaureate Organization, that leads to examinations and meets the needs of secondary students between the ages of 16 and 19 years. 07 --Not Applicable. 08

–Dual Enrollment --- Students enrolled in secondary school and enrolled at a local institution of higher learning, such as a community college or university. These students may take classes at either institution for credit toward their high school diploma, as well as for college credit . 09

– Concurrent Enrollment -- the process in which high school students enroll at a university or colle ge to attain class credit for college . 00 - Other Course History

60 Academic Year Academic year in which the student last attended the course (e.g. 2004 - 2005) Free text Course History

## Current as of: March 14 , 201 3 12

**Data Element Definition**  **Values Additional Information**  **Category** 61 Course Section The prescribed duration of course taken. 01 Full year. 02 Section A

–The first of two equal segments into which the course is divided. 03 Section B

–The second of two equal segments into which the course is divided. Course History

62 Term Type The prescribed span of time that a course is provided, and in which students are under the direction and guidance of teachers and/or an educational institution. 0827 -Full school year 0834 - Intersession 0835 - Long session 0832 -Mini -term 9999 - Other 0830 - Quarter 0831 - Quinmester 0828 - Semester 0833 - Summer term 0829 - Trimester 0837 - Twelve month Course History

63 Clock Hours For courses that have NOT been completed (or credit granted), the number of clock hours to date that the student has completed. Number Course History 64 Grade - to - Date For courses that have NOT been completed (or credit granted), a percentage (rounded to the nearest whole number) of student performance for the grade - to - date that the student has completed at the time of withdrawal. Free text Course History

65 Credits Granted The credits granted to the student in Carnegie units for completing a given course or a section of a course (e.g., 1.0, .50, .33, .25, .20). Number Course History 66 Final Grade For courses that have had credit granted, a final indicator of student performance in a class at the time of withdrawal as submitted by the instructor. Free text Course History

67 School District ID The LEA NCES ID of a local educational agency (i.e., school district or local operating agency) in which the student is enrolled. Valid LEA NCES district ID for the school or migrant education project site in which the school or school -based migrant education project is located. The School District ID is not populated for non - school -based MEP projects. Enrollment 68 District of Residence The full legally or popularly accepted LEA NCES ID of the school district where the migrant student resides. Valid LEA NCES school district identification number Student Demographics

## Current as of: March 14 , 201 3 13

**Data Element Definition**  **Values Additional Information**  **Category** 69 Home School Indicator Indicates the whether the child is being home - schooled. Yes; No Home schoolers do not have a school name, or facility address; however should have a district of residence. Enrollment 70 Residency Date If the “Residency Date” is **different** from the QAD, record the month, day and year that the child entered the present school district. If the child qualified for the MEP on a move prior to the move to the present school district, the residency date will be later than the QAD. If the child moved prior to the worker’s move, the residency date would precede the QAD. If the “Re sidency Date” is the **same** as the QAD, enter the QAD. Enrollment

71 Enrollment Comment A comment pertinent to a student’s enrollment record indicating special circumstances or information . For example, the child was granted credits from a foreign school or while not enrolled in the migrant program or exceptions for assessment requirements , Free text Personally- identifiable and health information must not be listed in this field. Enrollment

72 Out- of

- State Records Flag Indicates whether the state has received records from another state for the newly documented secondary school student Yes; No Student Demographic