SYSTEM NAME AND NUMBER: 

Claimants Under Federal Tort Claims Act and Military Personnel and Civilian 

Employees’ Claims Act–FTC (FTC-II-9). 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Federal Trade Commission, 600 Pennsylvania Avenue, NW, Washington, DC 20580. For 

other locations where records may be maintained or accessed, see Appendix III (Locations of 

FTC Buildings and Regional Offices), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 

9465 (Feb. 23, 2015). 

SYSTEM MANAGER(S): 

Deputy General Counsel for Legal Counsel, Office of the General Counsel, Federal Trade 

Commission, 600 Pennsylvania Avenue, NW, Washington, DC 20580, email: SORNs@ftc.gov. 

Assistant Chief Financial Officer for Financial Systems, Internal Control and Policy, 

Financial Management Office, Federal Trade Commission, 600 Pennsylvania Avenue, NW, 

Washington, DC 20580, email: SORNs@ftc.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Federal Tort Claims Act, 28 U.S.C. 1346(b), 28 U.S.C. 2671-2680; Military Personnel 

and Civilian Employees’ Claims Act, 31 U.S.C. 3721. 
PURPOSE(S) OF THE SYSTEM: 

To consider claims made under the above-cited statutes; to investigate those claims; to 

determine appropriate responses to those claims; and to maintain records outlining all 

considerations and actions related to those claims. 

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 

Individuals who have claimed reimbursement from FTC under Federal Tort Claims Act 

and Military Personnel and Civilian Employees' Claims Act. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Personal information relating to incidents in which the FTC may be liable for property 

damage, loss, or personal injuries; reimbursement applications; internal memoranda; and witness 

statements. 

RECORD SOURCE CATEGORIES: 

Individual about whom the record pertains (claimant); FTC employee involved in 

incident; other FTC employees or other persons having knowledge of the circumstances; official 

police report (if any); and insurance company representing claimant (if any). 

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 

Records in this system: 

(1) May be referred to Department of Justice, General Services Administration, or other 

federal agency when the matter comes within the jurisdiction of such agency; and 

(2) May be used in discussions and correspondence with insurance companies, with other 

persons or entities that may be liable, with potential witnesses or others having knowledge of the 

matter. 
For other ways that the Privacy Act permits the FTC to use or disclose system records 

outside the agency, see Appendix I (Authorized Disclosures and Routine Uses Applicable to All 

FTC Privacy Act Systems of Records), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 55541, 

55542-55543 (Nov. 6, 2018). 

POLICIES AND PRACTICES FOR STORAGE OF RECORDS: 

Records are maintained in electronic or paper format. 

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 

Indexed by individual’s name. 

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: 

Records are retained for 7 years after the matter has been resolved, and then destroyed, as 

provided in General Records Schedule 1.1, item 80, issued by the National Archives and Records 

Administration, except any claims files that are affected by court order or subject to litigation 

proceedings, which are destroyed when the court order is lifted or the litigation is concluded, or 

when the files are 7 years, whichever is later. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: 

Access is restricted to agency personnel or contractors whose responsibilities require 

access. Paper records are maintained in lockable rooms or file cabinets. Access to electronic 

records is controlled by “user ID” and password combination and/or other appropriate access or 

network controls (e.g., firewalls). FTC buildings are guarded and monitored by security 

personnel, cameras, ID checks, and other physical security measures. 
RECORD ACCESS PROCEDURES: 

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 

CONTESTING RECORD PROCEDURES: 

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 

NOTIFICATION PROCEDURES: 

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

 87 FR 964-974 (January 7, 2022) 

84 FR 16493-16510 (April 19, 2019) 

80 FR 9460-9465 (February 23, 2015) 

74 FR 17863-17866 (April 17, 2009) 

73 FR 33591-33634 (June 12, 2008).