SYSTEM NAME AND NUMBER: 

Travel Management System—FTC (FTC-III-2). 

SECURITY CLASSIFICATION: 

Not applicable. 

SYSTEM LOCATION: 

Financial Management Office, Federal Trade Commission, 600 Pennsylvania Ave., NW, 

Washington, DC 20580. This system of records is principally operated and maintained off-site 

for the FTC under an interagency agreement with the Department of the Treasury’s 

Administrative Resource Center, which is part of the Bureau of Fiscal Services, although this 

system is also intended to include any miscellaneous official FTC travel data that may be 

maintained on-site by individual FTC offices and retrieved by name or other personally assigned 

identifier about individuals on official FTC travel. For other locations where records may be 

maintained or accessed, see Appendix III (Locations of FTC Buildings and Regional Offices), 

available on the FTC’s website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacyact-systems and at 80 FR 9460, 9465 (Feb. 23, 2015). 

SYSTEM MANAGER(S): 

Chief Financial Officer, Financial Management Office, Federal Trade Commission, 600 

Pennsylvania Ave. NW, Washington, DC 20580, email: SORNs@ftc.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 USC 3511, 3512 and 3523; 5 U.S.C. Chapter 57; and implementing Federal Travel 

Regulations (41 CFR parts 301-304). 
 

PURPOSE(S) OF THE SYSTEM: 

To plan, authorize, arrange, process and manage official FTC travel; to maintain records 

on individuals who are current FTC employees on travel and individuals being provided travel 

by the Government; to obtain travel authorizations; to prepare and submit local travel vouchers; 

to generate travel expense reports; and to enable travel agents who are under contract to the 

Federal government to issue and account for travel provided to individuals. 

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 

FTC employees or other individuals (e.g., witnesses) who travel on official business; 

FTC administrative staff who perform administrative tasks in the system on behalf of traveling 

employees or other individuals; and FTC supervisors who approve travel plans for employees or 

others. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Names, Social Security numbers, home and/or business phone numbers, home and/or 

business addresses, vendor ID numbers, e-mail addresses, emergency contact information 

(names, addresses, and phone numbers), and credit card information (personal and/or 

government-issued). For traveling FTC employees or other individuals (e.g., witnesses) only, 

additional data may be maintained, such as passport numbers (for international travelers), 

frequent flyer or other rewards membership numbers, and trip-specific information (travel dates, 

flight numbers, destinations, accommodations, vehicle rental, miscellaneous expenses claimed). 

Other types of records covered by this system are set out in the Department of Treasury’s 

Treasury.009 (Treasury Financial Management Systems), and the General Services 

Administration’s (GSA) separate government-wide Privacy Act system of records notice 

applicable to this system, GSA/GOVT-4, or any successor system notice for this system. 
RECORD SOURCE CATEGORIES: 

Traveling employees or other individuals (e.g., witnesses), FTC administrative staff, FTC 

supervisors, credit card companies and travel service providers. 

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 

(1) For any routine use noted in the GSA Privacy Act system of records notice applicable 

to this system, GSA/GOVT-4, or any successor system notice for this system. 

For other ways that the Privacy Act permits the FTC to use or disclose system records 

outside the agency, see Appendix I (Authorized Disclosures and Routine Uses Applicable to All 

FTC Privacy Act Systems of Records), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 55541, 

55542-55543 (Nov. 6, 2018). 

POLICIES AND PRACTICES FOR STORAGE OF RECORDS: 

Data are entered into system database by traveling individuals and/or administrative staff 

through system Web site and stored electronically; temporary paper printouts. Miscellaneous 

travel data maintained by individual FTC offices are stored in electronic files on secured agency 

servers. 

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 

Indexed by individual name and travel order number. 

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: 

See National Archives and Records Administration’s General Records Schedules 1.1, 2.2 

and 5.1. 
 

 

 

 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: 

Access is restricted to agency personnel or contractors whose responsibilities require 

access. Paper records are maintained in lockable rooms or file cabinets. Access to electronic 

records is controlled by “user ID” and password combination and/or other appropriate electronic 

access or network controls (e.g., firewalls). FTC buildings are guarded and monitored by security 

personnel, cameras, ID checks, and other physical security measures. See GSA/GOVT-4 for 

additional safeguards applicable to electronic records in this system. 

RECORD ACCESS PROCEDURES: 

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 

CONTESTING RECORD PROCEDURES: 

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 

NOTIFICATION PROCEDURES: 

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 
 

 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

82 FR 50872-50882 (November 2, 2017); 

75 FR 52749-52751 (August 27, 2010); 

73 FR 33591-33634 (June 12, 2008).