SYSTEM NAME AND NUMBER:

Equal Employment Opportunity Statistical Reporting System–FTC (FTC-II-5).

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Trade Commission, 600 Pennsylvania Avenue, NW, Washington, DC 20580. For 

other locations where records may be maintained or accessed, see Appendix III (Locations of 

FTC Buildings and Regional Offices), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 

9465 (Feb. 23, 2015).

SYSTEM MANAGER(S):

Director, Equal Employment Opportunity Office, Federal Trade Commission, 600

Pennsylvania Avenue, NW, Washington, DC 20580, email: SORNs@ftc.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 1301, 3301, 7201, 7204; Executive Order 10577; 42 U.S.C. 2000e-16; Pub. L.

93-112.

PURPOSE(S) OF THE SYSTEM:

To maintain EEO-related data about the FTC workforce; to protect and limit access to

such workforce data by collecting and maintaining such data separately from certain other

human resources records about employees; to provide the FTC’s EEO Office with data necessary

to create general statistical analyses and reports.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

FTC employees.
CATEGORIES OF RECORDS IN THE SYSTEM:

Coded minority group designations and other data relevant to equal employment

opportunity (EEO) at the FTC; other employee identification data (e.g., position, grade, office or 

duty station).

RECORD SOURCE CATEGORIES:

Self-identification by employee (e.g., on information collection forms completed by the

employee); visual identification of employees or other personal information or knowledge used

by FTC Human Resources or other staff for coding EEO-related data into the system; employee

identification data from other human resources record systems (e.g., FTC-II-I, General Personnel

Records–FTC).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

Data from system records are disclosed only in aggregate, non-individually identifiable

form in analyses and reports generated for use within the FTC and for reporting to Congress, the

Office of Management and Budget, the Equal Employment Opportunity Commission, and the

Office of Personnel Management, as required by law.

For other ways that the Privacy Act permits the FTC to use or disclose system records outside 

the agency, see Appendix I (Authorized Disclosures and Routine Uses Applicable to All FTC 

Privacy Act Systems of Records), available on the FTC’s website at https://www.ftc.gov/aboutftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 55541, 55542-55543 (Nov. 6, 

2018).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS: 

Data from information collection forms completed by FTC employees are entered into

and stored in a structured electronic database maintained on agency servers, with restricted

access (see “Safeguards” below). Paper forms are compiled and kept in the FTC’s EEO Office.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 

Indexed by name of individual, name of group, or by cross-reference to title and grade or

other human resources data fields or codes.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:

Records are retained and destroyed in accordance with schedules and guidance issued or 

approved by the National Archives and Records Administration. See, e.g., General Records 

Schedule 2.3, item 35 (EEO-related employment statistics), which authorizes disposal after five 

years.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

Access is restricted to FTC personnel or contractors whose job duties require such access.

Initial receipt and handling of information collection forms, as well as entry of data into

computerized databases, is limited to authorized FTC individuals. Information collection forms

are forwarded to and stored in lockable cabinets and offices within the FTC’s EEO Office.

Completed forms and system data are stored and maintained separately from other human

resources records to prevent access or use by unauthorized individuals. Access to electronic

records is controlled by “user ID” and password combination, and may be obtained only by

written authorization of the FTC’s EEO Director. System database is further protected by other

network controls (e.g., firewalls). FTC buildings are guarded and monitored by security

personnel, cameras, ID checks, and other physical security measures.
RECORD ACCESS PROCEDURES:

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008).

NOTIFICATION PROCEDURES:

See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.

HISTORY: 

73 FR 33591-33634 (June 12, 2008).