SYSTEM NAME AND NUMBER: 

Employee Transportation Program Records–FTC (FTC-III-5). 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Federal Trade Commission, 600 Pennsylvania Avenue, NW, Washington, DC 20580. For 

other locations where records may be maintained or accessed, see Appendix III (Locations of 

FTC Buildings and Regional Offices), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 

9465 (Feb. 23, 2015). 

SYSTEM MANAGER(S): 

Chief Administrative Services Officer, Office of the Chief Administrative Services 

Officer, Office of the Executive Director, Federal Trade Commission, 600 Pennsylvania Avenue, 

NW, Washington, DC 20580, email: SORNs@ftc.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7905 note; Pub. L. 103-172; Executive Order 13150. 

PURPOSE(S) OF THE SYSTEM: 

Transit subsidy records are collected and maintained to implement Federal law 

encouraging Federal employees to use public transportation for commuting to and from work. 

Such records are used to authorize subsidies for qualified FTC employees to help cover such 

commuting costs; to ensure the accurate and timely disbursement of subsidies to such 

employees; and to audit and otherwise detect or prevent fraud or abuse, if any, of such subsidies. 

Other employee transportation program records may be collected and maintained to administer 
those programs, including for building security purposes (e.g., drivers’ license numbers 

maintained for individuals who have been issued garage parking permits). 

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 

Past and present FTC employees who have applied for public transportation subsidies to 

commute for work, or who may apply to participate in other employee transportation-related 

programs (e.g., parking garage permits) that the DOT or FTC may administer from time to time, 

if any. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Data that the FTC may compile, generate, and maintain in connection with reviewing and 

approving transit subsidy applications filed by eligible FTC employees with the online system 

operated by Department of Transportation (DOT), which administers and distributes Federal 

transit subsidies. 

This FTC system notice applies to application data about FTC employees that the FTC 

may access from DOT’s system, or that the FTC may itself generate, in reviewing and approving 

transit subsidies requested by its employees, or to audit and verify transit disbursements made to 

such employees, to the extent the FTC maintains and retrieves this data from its own system of 

records by employee name or other identifier assigned to such individuals. This system notice 

does not cover the transit application data compiled and maintained by DOT, which is covered 

by DOT’s system notice. See DOT/ALL 8 (Employee Transportation Facilitation), or any 

successor system notice for that system, for the categories of records maintained in DOT’s 

system. 

RECORD SOURCE CATEGORIES: 

Past and current FTC employees who have applied to participate in the subsidy program; 
FTC offices; Department of Transportation. 

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING 

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 

Records in this system: 

 (1) May be disclosed to the U.S. Department of Transportation (DOT) for purposes of 

processing and distributing subsidies to FTC employees and verifying employee compliance 

with program rules, and may be used and disclosed by DOT under the routine uses set forth in 

the applicable DOT system notice, DOT/ALL 8 (Employee Transportation Facilitation), or any 

successor system notice for that system; and 

 (2) May be disclosed to other investigatory or law enforcement authorities, where 

necessary, to investigate, prosecute, discipline, or pursue other appropriate action against 

suspected program fraud or abuse, if any. 

 For other ways that the Privacy Act permits the FTC to use or disclose system records 

outside the agency, see Appendix I (Authorized Disclosures and Routine Uses Applicable to All 

FTC Privacy Act Systems of Records), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 55542-

55543 (Nov. 6, 2018). 

POLICIES AND PRACTICES FOR STORAGE OF RECORDS: 

Records are maintained in electronic or paper format. 

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 

 Records are maintained and retrieved alphabetically by employee’s last name. 
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: 

 Transportation subsidy program administrative records are retained for three years or 

longer if required for business use in accordance with GRS 2.4, Item 130. Transportation subsidy 

program individual case files are retained for two years or longer if required for business use in 

accordance with GRS 2.4, Item 131. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: 

Access is restricted to FTC personnel or contractors whose responsibilities require access. 

Records are maintained in passphrase protected computer systems or locked file cabinets, 

accessible only to the program manager or other FTC staff whose job duties require access. FTC 

buildings are guarded and monitored by security personnel, cameras, ID checks, and other 

physical security measures. Obsolete records are destroyed by disposal in burn bags, by 

shredding, or by similarly secure means. 

RECORD ACCESS PROCEDURES: 

 See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 

CONTESTING RECORD PROCEDURES: 

 See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 
NOTIFICATION PROCEDURES: 

 See § 4.13 of the FTC’s Rules of Practice, 16 CFR 4.13. For additional guidance, see also 

Appendix II (How To Make A Privacy Act Request), available on the FTC’s website at 

https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 

33634 (June 12, 2008). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

87 FR 964-974 (January 7, 2022) 

82 FR 50871-50882 (November 2, 2017) 

73 FR 33591-33634 (June 12, 2008).