Federal Register / Vol. 63, No. 1 / Friday, January 2, 1998 / Notices 81

Regulatory Affairs, Attn: OMB Desk

Officer for ACF, Office of Management

and Budget, Paperwork Reduction

Project, 725 17th Street, N.W.,

Washington, D.C. 20503, (202) 395–

7316.

Dated: December 22, 1997.

Bob Sargis,

Acting Reports Clearance Officer.

[FR Doc. 97–34190 Filed 12–31–97; 8:45 am]

BILLING CODE 4184–01–M

DEPARTMENT OF HEALTH AND

HUMAN SERVICES

Administration for Children and

Families

Statement of Organization, Functions

and Delegations of Authority

This Notice amends Part K of the

Statement of Organization, Functions,

and Delegations of Authority of the

Department of Health and Human

Services (DHHS), Administration for

Children and Families (ACF) as follows:

K, Administration for Children and

Families (62 FR 4295), as last amended,

January 29, 1997; KA, the Office of the

Assistant Secretary for Children and

Families (62 FR 4295), as last amended,

January 29, 1997; Chapter KL, the Office

of Staff Development and

Organizational Resources (OSDOR), (62

FR 4295), as last amended, January 29,

1997; Chapter KM, the Office of

Planning, Research and Evaluation

(OPRE), (62 FR 7787), as last amended,

February 20, 1997; Chapter KN, the

Office of Public Affairs (OPA), (60 FR

40586) as last amended, August 9, 1995;

Chapter KP, the Office of Program

Support (OPS), (62 FR 4295), as last

amended, January 29, 1997; Chapter KS,

Equal Employment Opportunities/Civil

Rights and Special Initiatives Staff

(EEO/CR&SI), (60 FR 58628), as last

amended, November 28, 1995; Chapter

KT, Office of Legislative Affairs and

Budget (OLAB), (62 FR 4295), as last

amended, January 29, 1997; Chapter KU,

Office of Human Resource Management

(OHRM), (62 FR 4295), as last amended,

January 29, 1997; and Chapter KV,

Office of Administrative Services and

Facilities Management (OASFM), (62 FR

4295), as last amended, January 29,

1997. This realignment of staff offices

will combine the fiscal and support

functions under the purview of a newly

created position of Deputy Assistant

Secretary for Administration (formerly

the Deputy Assistant Secretary for

Program Operations) and establish the

Office of Intergovernmental Affairs

under the Office of the Deputy Assistant

Secretary for Policy and External

Affairs.

These Chapters are amended as

follows:

I. Chapter K.10 Organization. Delete

K.10 Organization in its entirety and

replace with the following:

K.10 Organization. The

Administration for Children and

Families (ACF) is a principal operating

division of the Department of Health

and Human Services (DHHS). The

Administration is headed by the

Assistant Secretary for Children and

Families, who reports directly to the

Secretary. The Assistant Secretary also

serves as the Director of Child Support

Enforcement. In addition to the

Assistant Secretary, the Administration

consists of the Principal Deputy

Assistant Secretary, the Deputy

Assistant Secretary for Administration,

the Deputy Assistant Secretary for

Policy and External Affairs, and Staff

and Program Offices. ACF is organized

as follows:

• Office of the Assistant Secretary for

Children and Families (KA)

• Office of the Deputy Assistant

Secretary for Policy and External

Affairs (KL)

• Office of the Deputy Assistant

Secretary for Administration (KP)

• Administration on Children, Youth

and Families (KB)

• Administration on Developmental

Disabilities (KC)

• Regional Offices for Children and

Families (KD 1–X)

• Administration for Native Americans

(KE)

• Office of Child Support Enforcement

(KF)—(which will remain as a

separate organizational unit)

• Office of Community Services (KG)

• Office of Family Assistance (KH)

• Office of Regional Operations (KJ)

• Office of Planning, Research and

Evaluation (KM)

• Office of Public Affairs (KN)

• Office of Refugee Resettlement (KR)

• Office of Legislative Affairs and

Budget (KT)

II. Chapter KA, Office of the Assistant

Secretary for Children and Families.

A. Amend KA.10 Organization.

Delete Executive Secretariat Office

(KAB).

B. Delete KA.20 Functions,

Paragraph A, in its entirety and replace

with the following:

KA.20 Functions. A. The Office of

the Assistant Secretary is responsible to

the Secretary for carrying out ACF’s

mission and provides executive

supervision to the major components of

ACF.

These responsibilities include

providing executive leadership and

direction to plan and coordinate ACF

program activities to assure their

effectiveness, approving instructions,

policies, publications, and grant awards

issued by ACF, and representing ACF in

relationships with governmental and

non-governmental organizations. The

Assistant Secretary for Children and

Families also serves as the Director of

the Office of Child Support

Enforcement, and signs official Child

Support Enforcement documents as the

Assistant Secretary for Children and

Families. The Principal Deputy

Assistant Secretary serves as alter ego to

the Assistant Secretary on program

matters and acts in the absence of the

Assistant Secretary.

III. Delete Chapter KL, ‘‘The Office of

Staff Development and Organizational

Resources,’’ retitle it as the ‘‘Office of

the Assistant Secretary for Policy and

External Affairs’’ and replace with the

following:

Office of the Assistant Secretary for

Policy and External Affairs

KL.00 Mission

KL.10 Organization

KL.20 Functions

KL.00 Mission. The Deputy

Assistant Secretary for Policy and

External Affairs serves as the principal

advisor and counsel to the Assistant

Secretary for Children and Families on

all aspects of legislation, policy and

intergovernmental affairs.

KL.10 Organization. The Deputy

Assistant Secretary for Policy and

External Affairs reports to the Assistant

Secretary for Children and Families.

The Office is organized as follows:

• Office of the Deputy Assistant

Secretary for Policy and External

Affairs (KLA)

• Office of Intergovernmental Affairs

(KLB)

KL.20 Functions A. The Office of the

Deputy Assistant Secretary for Policy

and External Affairs. The Deputy

Assistant Secretary for Policy and

External Affairs serves as the principal

advisor and counsel to the Assistant

Secretary for Children and Families on

all aspects of legislation, policy, and

intergovernmental affairs. The Deputy

Assistant Secretary for Policy and

External Affairs develops broad policy

strategies and concepts pertaining to ongoing and anticipated program issues

and recommends legislation relevant to

ACF programs. The Deputy Assistant

Secretary for Policy and External Affairs

represents the Assistant Secretary for

Children and Families on

intergovernmental matters, and in

contacts and negotiations with

Congressional members and staff and

executives of agencies and
82 Federal Register / Vol. 63, No. 1 / Friday, January 2, 1998 / Notices

organizations. The Deputy Assistant

Secretary for Policy and External Affairs

provides executive leadership and

direction to the Office of Legislative

Affairs and Budget and Office of

Intergovernmental Affairs.

B. The Office of Intergovernmental

Affairs (OIA) serves as the focal point

for intergovernmental coordination

activities with other federal agencies,

state and local officials, special interest

groups, professional and business

organizations, and private and voluntary

groups. It tracks plans, proposals,

legislative positions, conferences and

other activities of outside groups that

influence or affect ACF’s programs and

policies. It responds to requests for

information from outside groups on

ACF’s programs and positions. It plans,

organizes and coordinates conferences,

workshops and other events to promote

ACF’s programs and priorities, and it

coordinates ACF’s participation at

meetings and conferences sponsored by

outside groups. It manages the speaker

request system. It provides advance

planning and preparation for trips by

the Assistant Secretary, Principal

Deputy Assistant Secretary, and Deputy

Assistant Secretaries for ACF including

speaking engagements. The Office

serves as a focal point for ACF’s

international activities and provides

policy advice and staff support to the

Assistant Secretary for Children and

Families on international issues

concerned with human services;

coordinates ACF’s participation in

special international initiatives;

prepares or coordinates preparation of

position papers for U.S. delegations to

international organizations (e.g. United

Nations (UN), UNICEF, Organization of

American States (OAS), and the

European Centre for Social Welfare

Policy and Research); arranges

professional development programs for

foreign visitors; develops and manages

international research and comparative

studies; and manages international

travel by ACF staff.

IV. Delete Chapter KM, ‘‘The Office of

Planning, Research and Evaluation,’’ in

its entirety and replace with the

following:

Office of Planning, Research and

Evaluation

KM.00 Mission

KM.10 Organization

KM.20 Functions

KM.00 Mission. The Office of

Planning, Research and Evaluation

(OPRE) is the principal advisor to the

Assistant Secretary for Children and

Families on improving the effectiveness

and efficiency of programs designed to

make measurable improvements in the

economic and social well-being of

children and families.

The Office provides guidance,

analysis, technical assistance, and

oversight to ACF programs and across

programs in the agency on: strategic

planning aimed at measurable results;

performance measurement; research and

evaluation methodologies;

demonstration testing and model

development; statistical, policy and

program analysis; synthesis and

dissemination of research and

demonstration findings; and application

of emerging technologies to improve the

effectiveness of programs and service

delivery. The Office is also responsible

for the collection, compilation, analysis,

and dissemination of data.

The Office oversees and manages the

section 1110 and section 1115 social

service research programs, including:

priority setting and analysis; processing

waivers for welfare reform

demonstrations; managing and

coordinating major cross-cutting,

leading-edge studies and special

initiatives; collaborating with states,

communities, foundations, professional

organizations and others to promote the

development of children, family focused

services, parental responsibility,

employment, and economic

independence; and providing

coordination and leadership in

implementing the Government

Performance and Results Act (GPRA).

KM.10 Organization. The Office of

Planning, Research and Evaluation is

headed by a Director who reports to the

Assistant Secretary for Children and

Families. The Office is organized as

follows:

• Office of the Director (KMA)

• Division of Economic Independence

(KMB)

• Division of Child and Family

Development (KMC)

• Division of Data Collection and

Analysis (KMD)

KM.20 Functions. A. The Office of

the Director provides direction and

executive leadership to OPRE in

administering its responsibilities. It

serves as principal advisor to the

Assistant Secretary for Children and

Families on all matters pertaining to:

improving the effectiveness and

efficiency of ACF programs; strategic

planning; performance measurement;

program and policy evaluation; research

and demonstrations; state and local

innovations and progress; collection,

analysis, and dissemination of data; and

public/private partnership initiatives of

concern to the Assistant Secretary for

Children and Families. It represents the

Assistant Secretary for Children and

Families at various planning, research,

evaluation and data collection and

analysis forums and carries out special

Departmental and Administration

initiatives.

B. The Division of Economic

Independence, in cooperation with ACF

income support programs and others,

works with Federal counterparts, states,

community agencies, and the private

sector to understand and overcome

barriers to economic independence;

promote parental responsibility; and

assist in improving the effectiveness of

programs that further economic

independence.

The Division provides guidance,

analysis, technical assistance and

oversight in ACF on: strategic planning

and performance measurement for

economic independence; statistical,

policy and program analysis; surveys,

research, and evaluation methodologies;

demonstration testing and model

development; synthesis and

dissemination of research and

demonstration findings; and application

of emerging technologies to programs

which promote employment, parental

responsibility, and economic

independence.

The Division analyzes, processes and

coordinates Federal review and

decision-making for all section 1115

state welfare reform waiver

demonstration requests; develops

policy-relevant priorities; conducts,

manages and coordinates major crossprogram, leading-edge research,

demonstrations, and evaluation studies;

manages and conducts statistical, policy

and program analyses on trends in

employment, child support payments,

and other income supports; and works

in partnership with states, communities,

and the private sector to promote

employment, parental responsibility,

and family economic independence.

C. The Division of Child and Family

Development, in cooperation with ACF

programs and others, works with

Federal counterparts, states, community

agencies, and the private sector to:

improve the effectiveness and efficiency

of programs; assure the protection of

children and other vulnerable

populations; strengthen and promote

family stability; and foster sound growth

and development of children and their

families.

The Division provides guidance,

analysis, technical assistance and

oversight in ACF on: Strategic planning

and performance measurement for child

and family development; statistical,

policy and program analysis; surveys,

research and evaluation methodologies;

demonstration testing and model

development; synthesis and
Federal Register / Vol. 63, No. 1 / Friday, January 2, 1998 / Notices 83

dissemination of research and

demonstration findings; and application

of emerging technologies to improve the

effectiveness of programs and service

delivery.

The Division: Manages the section

1110 social service research budget;

develops policy-relevant priorities;

conducts, manages and coordinates

major cross-program, leading-edge

research, demonstration, and evaluation

studies; manages and conducts

statistical, policy and program analyses

on social trends and behaviors which

impact child and family well-being; and

works in partnership with states, local

communities, and the private sector to

promote the well-being of children and

families.

D. The Division of Data Collection

and Analysis is responsible for all

aspects of the collection, compilation,

analysis, and dissemination of data on

selected ACF programs.

The Division develops regulations to

implement data collection requirements;

designs, develops, implements, and

maintains systems for the collection and

analysis of data including: Participation

rate information, recipient

characteristics, administrative data,

State expenditures on families, work

activities of non-custodial parents,

transitional services, and data used in

the assessment of State performance.

The Division provides leadership in

and coordinates with other ACF and

HHS offices and external organizations

in the dissemination and use of these

data for policy and research purposes.

The Division also develops and

maintains statistical protocols and

manuals for data collection purposes

and provides technical assistance in the

use of these materials.

V. Delete Chapter KN, ‘‘The Office of

Public Affairs,’’ in its entirety and

replace with the following:

Office of Public Affairs

KN.00 Mission

KN.10 Organization

KN.20 Functions

KN.00 Mission. The Office of Public

Affairs (OPA) develops, directs and

coordinates public affairs and

communication services for ACF. It

provides leadership, direction and

oversight in promoting ACF’s public

affairs policies, programs and

initiatives. The Office of Public Affairs

also provides printing and distribution

services for ACF.

KN.10 Organization. The Office of

Public Affairs is headed by a Director

who reports to the Assistant Secretary

for Children and Families. The Office is

organized as follows:

• Office of the Director (KNA)

• Division of Public Information (KNB)

• Division of Publications Services

(KNC)

KN.20 Functions. A. Office of

Director provides leadership and

direction to OPA in administering its

responsibilities. The Office provides

direction and leadership in the areas of

public relations policy and

communications services. It serves as

advisor to the Assistant Secretary for

Children and Families in the areas of

public affairs; provides advice on

strategies and approaches to be used to

improve public understanding of and

access to ACF programs and policies;

and coordinates and serves as ACF

liaison with the Assistant Secretary for

Public Affairs. The Office serves as

Regional Liaison on public affairs

issues. The Deputy Director assists the

Director in carrying out the

responsibilities of the Office.

B. Division of Public Information

develops and implements public affairs

strategies to achieve ACF program

objectives in coordination with other

ACF components. It coordinates news

media relations strategy; responds to all

media inquiries concerning ACF

programs and related issues; develops

fact sheets, news releases, feature

articles for magazines and other

publications on ACF programs and

initiatives; and manages preparation

and clearance of speeches and official

statements on ACF programs. It

coordinates regional public affairs

policies and public affairs activities

pertaining to ACF programs and

initiatives.

C. Division of Publications Services

directs the audio-visual, publication and

printing management systems for ACF.

It manages preparation and clearance of

all ACF audio-visual product,

publications, and graphic designs,

including planning, budget oversight

and technical support. It provides

centralized graphics design services to

ACF. It reviews requests for proposals

for contracts and grants which involve

publications, audio-visual materials

and/or public information and

education activity.

The Division also provides technical

leadership and services in public

information, printing, and mail

distribution. Recommends approaches

for meeting internal and external

communications needs of the ACF. Acts

as focal point for clearance of all

publications and audio-visual projects

whether produced in-house or by

contract or grant.

VI. Delete Chapter KT, ‘‘The Office of

Legislative Affairs and Budget,’’ in its

entirety and replace with the following:

Office of Legislative Affairs and Budget

KT.00 Mission

KT.10 Organization

KT.20 Functions

KT.00 Mission. The Office of

Legislative Affairs and Budget (OLAB)

provides leadership in the development

of legislation, budget, and policy,

ensuring consistency in these areas

among ACF program and staff offices,

and with ACF and the Department’s

vision and goals. It advises the Assistant

Secretary for Children and Families on

all policy and programmatic matters

which substantially impact the agency’s

legislative program, budget

development, budget execution and

regulatory agenda. The Office serves as

the primary ACF contact for the

Department, the Executive Branch, and

the Congress on all legislative, budget

development, and regulatory activities.

KT.10 Organization. The Office of

Legislative Affairs and Budget is headed

by a Director, who reports to the

Assistant Secretary for Children and

Families.

KT.20 Functions. The Office of

Legislative Affairs and Budget serves as

the principal advisor to the Assistant

Secretary for Children and Families on

all policy and programmatic matters

which substantially impact on

legislative affairs, budget development,

budget execution and the regulatory

agenda; and represents the Assistant

Secretary on budget, policy and

legislative materials and activities.

Serves as the primary ACF contact for

the Department, the Executive Branch,

and Congress on all budget development

and budget execution activities;

manages the development and

presentation of ACF’s budget; provides

guidance to ACF program and staff

components in preparing material in

support of budget development;

manages the ACF regulatory

development process; negotiates

regulatory policy positions with the

Department and the Executive Branch;

provides guidance to ACF programs and

staff components on policy and

programmatic matters which

substantially impact the budget and

regulatory development process; and

reviews and analyzes other policy

significant documents to ensure

consistency with ACF’s budget, vision

and goals.

Serves as the focal point for

congressional liaison in ACF and for the

Office of Assistant Secretary for

Legislation; counsels and advises the

Assistant Secretary for Children and

Families and senior ACF staff on

congressional activities and relations;

manages the preparation of testimony
84 Federal Register / Vol. 63, No. 1 / Friday, January 2, 1998 / Notices

and briefings; negotiates clearance of

testimony; monitors hearings and other

congressional activities which affect

ACF; and manages congressional

inquiries.

Manages the ACF legislative planning

cycle and the development of Reports to

Congress; reviews and analyzes a wide

range of Congressional policy

documents including, legislative

proposals, pending legislation, and bill

reports; solicits and synthesizes internal

ACF comments on such documents;

negotiates legislative policy positions

with the Department and the Executive

Branch; and reviews other policy

significant documents to ensure

consistency with statutory and

congressional intent and the agency

legislative agenda.

Facilitates the preparation of

comprehensive administrative (salaries

and expenses) budget for ACF; and

designs and develops budget estimating

modes and procedures.

VII. Delete Chapter KP, ‘‘The Office of

Program Support,’’ retitle it as the

‘‘Office of the Deputy Assistant

Secretary for Administration’’ and

replace with the following:

Office of the Deputy Assistant Secretary

for Administration

KP.00 Mission

KP.10 Organization

KP.20 Functions

KP.00 Mission. The Deputy

Assistant Secretary for Administration

serves as principal advisor and counsel

to the Assistant Secretary for Children

and Families on all aspects of personnel

administration and management,

information resource, financial, grants

and procurement issues, staff

development and training activities,

organizational development and

organizational analysis, administrative

services and facilities management and

state systems. Oversees the Executive

Secretariat Office, the ACF Equal

Employment Opportunity and Civil

Rights program and all special

initiatives activities for ACF.

KP.10 Organization. The Office of

the Deputy Assistant Secretary for

Administration is headed by the Deputy

Assistant Secretary who reports to the

Assistant Secretary for Children and

Families. The Office is organized as

follows:

• Office of the Deputy Assistant

Secretary for Administration (KPA)

• Office of Information Services (KPB)

• Office of Financial Services (KPC)

• Office of Management Services (KPD)

• Office of Customer Service and

Administration (KPE)

• Office of State Systems (KPF)

• Executive Secretariat Office (KPG)

• Equal Employment Opportunity/Civil

Rights and Special Initiatives Staff

(KPH)

• Office of Human Resource

Management (KPJ)

• Office of Staff Development and

Organizational Resources (KPK)

• Office of Administrative Services and

Facilities Management (KPL)

KP.20 Functions. A. Office of the

Deputy Assistant Secretary for

Administration directs and coordinates

all administrative activities for the

Administration for Children and

Families. The Deputy Assistant

Secretary for Administration serves as

ACF’s Chief Financial Officer (CFO);

ACF’s Chief Grants Management Officer;

Federal Manager’s Financial Integrity

Act (FMFIA) Management Control

Officer; Principal Information Resource

Management Official serving as ACF’s

Chief Information Officer responsible

for implementing the Information

Technology Management Reform Act;

and Reports Clearance Officer. The

Deputy Assistant Secretary for

Administration serves as the ACF

liaison to the General Counsel and, as

appropriate, initiates action in securing

resolution of legal matters relating to

management of the agency, and

represents the Assistant Secretary on all

administrative litigation matters. The

Deputy Assistant Secretary for

Administration provides day-to-day

executive leadership and direction to

the Equal Employment Opportunity/

Civil Rights and Special Initiatives Staff,

Office of Staff Development and

Organizational Resources, Office of

Human Resource Management, Office of

Administrative Services and Facilities

Management, the Executive Secretariat

Office, Office of Information Services,

Office of Financial Services, Office of

Management Services, Office of

Customer Services and Administration

and Office of State Systems. The Deputy

Assistant Secretary for Administration

represents the Assistant Secretary in

HHS and with other Federal agencies

and task forces in defining objectives

and priorities, and in coordinating

activities associated with reinvention

and continuous improvement

initiatives.

B. The Office of Information Services

(OIS) provides centralized information

technology policy, procedures,

standards and guidelines; develops

long-range information resource

management (IRM) plans; develops IRM

policy, procurement plans and budget

for OIS; develops and implements

procurement strategies for ADP support

services; serves as the Deputy Chief

Information Officer supporting ACF’s

responsibilities under the Information

Technology Management Reform Act;

reviews and analyzes all ADP

acquisition documentation for

compliance with applicable laws and

regulations as well as for procurement

strategy; coordinates technical

assistance provided to program offices

on ADP support services procurement;

represents ACF on the Department’s

IRM Advisory Council; provides liaison

and manages major interdepartmental

IRM initiatives; conducts major

information system reviews of ADP

systems as required by the Department;

directs and coordinates ACF’s systems

security and privacy responsibilities;

maintains an ACF-wide program data

inventory; coordinates mandated OMB

approvals required under the Paperwork

Reduction Act; and plans, directs and

maintains ACF electronic records

management system.

OIS plans, manages, maintains and

operates ACF’s local area networks

(LANs), national wide-area network

(WAN) and personal computers;

provides for equipment and software

acquisition, maintenance and user

support for end-user computing;

manages and maintains a Help Desk for

ACF users and provides information

technology and software training in

coordination with ACF components;

develops plans and places orders for

data communications services; provides

liaison with HHS, GSA and private

firms on data telecommunications

matters; and provides assistance to ACF

components to identify needs for and

use of data telecommunications

equipment and systems.

OIS designs, develops, implements

and maintains application systems to

support ACF administrative, budget and

program systems; provides technical

assistance to ACF program offices

procuring system support services;

provides technical assistance on

automated systems to state and local

agencies who are users of ACF’s

Computer Center; and develops software

policy, procedures, standards and

guidelines.

C. The Office of Financial Services

(OFS) supports the Deputy Assistant

Secretary for Administration in

fulfilling ACF’s Chief Financial Officer,

Management Control Officer, and Chief

Grants Officer responsibilities including

preparation of the CFO 5 Year Plan;

performs audit oversight and liaison

activities, including preparing reports to

Congress, Office of the General Counsel

and the Office of the Inspector General.

OFS writes/interprets financial policy

and researches appropriation law issues;

oversees and coordinates ACF’s Federal

Manager’s Financial Integrity Act
Federal Register / Vol. 63, No. 1 / Friday, January 2, 1998 / Notices 85

(FMFIA) activities; performs debt

management functions; and develops

and administers quality assurance,

training and certification programs for

grants management; and responsible for

the annual preparation and audit of

ACF’s financial statement requirements.

It develops/interprets internal policies

and procedures for OFS components

and coordinates the management of

ACF’s interagency agreement activities.

OFS provides agency-wide guidance

to program and regional office staff on

grant related issues; including

developing and interpreting financial

and grants policy, coordinating strategic

grants planning, facilitating policy

advisory groups, and assuring consistent

grant program announcements. OFS

prepares, coordinates and disseminates

action transmittals, information

memoranda, and other policy guidance

on financial and grants management

issues; provides financial and grants

administration training and technical

assistance to ACF staff and grantees; and

in coordination with the Office of

Management Services, directs and/or

coordinates management initiatives to

improve financial administration of

ACF mandatory and discretionary grant

programs. OFS also develops and

delivers grants management training to

ACF program and financial staff.

D. The Office of Management Services

(OMS) provides centralized

management and administration of

acquisitions for ACF headquarters and

regional components; assures that all

contracts awarded conform to

applicable statutes, regulations and

policies; develops ACF policies,

procedures and instructions for the

award and administration of all ACF

acquisitions; reviews and interprets

proposed HHS and OMB regulations,

circulares and directives pertaining to

acquisition management; solicits,

negotiates, awards, modifies, terminates

and closes all acquisitions issued by

ACF; conducts the Small and

Disadvantaged Business Utilization

Program; and provides training and

technical assistance to program and staff

components on significant acquisition

policies and procedures. OMS serves as

the lead for ACF in coordination and

liaison within ACF and with the

Department, OMB, GSA and other

federal agencies on procurement

management issues and activities.

OMS provides management and

technical administration of ACF

discretionary, formula, entitlement and

block grants; assures that all grants

awarded by ACF conform with

applicable statutes, regulations, and

policies; computes grantee allocations,

prepares grant awards, ensures

incorporation of necessary grant terms

and conditions, and monitors grantee

expenditures; analyzes financial needs

under grant programs; provides data in

support of apportionment requests;

prepares reports and analyses on the

grantee’s use of funds; maintains liaison

and coordination with appropriate ACF

and HHS organizations to ensure

consistency between ACF grant systems

and the Department’s grant payment

systems; and provides technical

assistance to ACF program and regional

components on grant operations and

technical grants management issues;

and performs audit resolution activities

for ACF grant programs. OMS serves as

the lead for ACF in coordination and

liaison with the Department and other

federal agencies on grants management

and administration operational issues

and activities.

E. The Office of Customer Service and

Administration (OCSA) develops and

maintains a customer service plan for

the Deputy Assistant Secretary for

Administration (DASA) and conducts

customer surveys for DASA; facilitates

and assists in developing and writing

standard operating procedures for all

components within DASA; assists in

office-specific training of DASA staff;

assists DASA components with the

provision of office-specific and

functional training to program and

regional offices; coordinates permanent

and temporary teams formed within

DASA; develops and maintains DASA

staff directory and users’ guide for

DASA services.

OCSA is responsible for overseeing

DASA’s salaries and expenses budget.

Provides direction to meet the human

resource management needs within

DASA; coordinates with the office

which handles ACF’s human resources

activities and the Department to provide

DASA staff with personnel services

including position management,

staffing, recruitment, employee and

labor relations, employee assistance,

payroll, staff development and training,

and special hiring and placement

programs; and maintains systems to

track personnel actions to keep the

Deputy Assistant Secretary for

Administration and, as appropriate, the

Directors of offices within DASA

informed about the status of personnel

actions, current full-time equivalency

usage and salaries and expenses

resources, and employee programs and

benefits. All DASA personnel related

issues, performance management

activities and other administrative

functions within DASA are handled

within this office.

F. The Office of State Systems (OSS)

oversees the Department’s

responsibilities for Federal financial

participation in the funding of State

automated systems. It coordinates ACF’s

development and implementation of

strategies and policies related to

payment integrity, electronic benefits

transfer, welfare systems integration,

and related initiatives and programs. It

directs state systems activities on

partnership, collaborative efforts, and

technical assistance activities.

The Office provides leadership for

provision of technical assistance to

States on information systems projects;

and advances the use of computer

technology in the administration of

welfare and social services programs by

States. The Office is responsible for

developing departmental policies and

procedures under which States obtain

Federal financial participation in the

cost of automated systems development

to support programs funded under the

Social Security Act. It serves as the

departmental focal point for the

development and implementation of

strategies and policies related to

payment integrity, welfare systems

integration and related initiatives and

programs; and provides leadership and

guidance to interagency work groups in

these areas for the Department.

The Office reviews, analyzes, and

approves/disapproves State requests for

Federal financial participation for

automated systems development

activities which support the Child Care,

Head Start, Child Welfare, Foster Care,

Social Services, and Refugee

Resettlement programs. It provides

assistance to States in developing or

modifying automation plans to conform

to Federal requirements. It monitors

approved State systems development

activities; conducts periodic reviews to

assure State compliance with regulatory

requirements applicable to automated

systems supported by Federal financial

participation. It provides guidance to

States on functional requirements for

these automated information systems. It

promotes interstate transfer of existing

automated systems and provides

assistance and guidance to improve

ACF’s programs through the use of

automated systems.

G. The Executive Secretariat Office

(ExecSec) ensures that issues requiring

the attention of the Assistant Secretary,

Deputy Assistant Secretaries and/or

executive staff are addressed on a timely

and coordinated basis; facilitates

decisions on matters requiring

immediate action including White

House, congressional and secretarial

assignments. It serves as the ACF liaison

with the HHS Executive Secretariat. It

receives, assesses and controls incoming

correspondence and assignments to the
86 Federal Register / Vol. 63, No. 1 / Friday, January 2, 1998 / Notices

appropriate ACF component(s) for

response and action; provides assistance

and advice to ACF staff on the

development of responses to

correspondence and on the controlled

correspondence system; coordinates

and/or prepares congressional

correspondence; and tracks

development of periodic reports and

facilitates departmental clearance. The

Director of the Executive Secretariat

Office serves as the Freedom of

Information Act Officer for ACF and

coordinates hot line calls received by

the Office of Inspector General and the

General Accounting Office on ACF

operations and personnel.

H. The Equal Employment

Opportunity/Civil Rights and Special

Initiatives Staff (EEOCR&SI) serves as

the principal advisor to the Deputy

Assistant Secretary for Administration

on all aspects of the Equal Employment

Opportunity and Civil Rights program.

Serves as the liaison between ACF and

the HHS Office for Civil Rights.

Provides leadership for all special

initiative activities for ACF; participates

in pilot projects; and represents ACF on

committees which relate to the

functions of the Staff. Manages and

coordinates honor awards programs for

ACF.

The Staff directs and manages the

ACF Equal Employment Opportunity

and Civil Rights program in accordance

with Equal Employment Opportunity

Commission (EEOC) regulations and

HHS guidelines. Immediate oversight is

provided by a staff under the direction

of the ACF EEO Officer. Plans, develops,

and evaluates programs and procedures

designed to identify and eliminate

discrimination in employment, training,

incentive awards, promotion and career

opportunities. Responsible for

implementing and evaluating a costeffective, timely, and impartial system

for processing individual complaints of

discrimination under Title VII of the

Civil Rights Act of 1964, as amended.

Provides information, guidance, advice,

and technical assistance to ACF

supervisors and managers on

Affirmative Employment planning and

other means of achieving parity and

promoting work force diversity.

Responsible for ensuring that ACFconducted programs do not discriminate

against recipients on the basis of race,

color, national origin, age or disability.

Monitors and implements civil rights

compliance actions under Title VI,

Section 504 of the Rehabilitation Act of

1973, as amended and the Age

Discrimination Act of 1975, as

amended. Implements the applicable

provisions of the Americans with

Disabilities Act of 1990.

J. The Office of Human Resource

Management (OHRM) directs and

manages the personnel operations and

services for the Administration for

Children and Families (ACF). Provides

advice and assistance to ACF managers

in their personnel management

activities including workforce planning,

recruitment, selection, position

management, performance management,

and incentive awards. Provides a variety

of services to ACF employees, including

provision of employee assistance

services and career, retirement and

benefits counseling. Serves as ACF

liaison to the Department on all payroll

matters. Provides the following

personnel administrative services: the

exercise of appointing authority,

position classification, awards

authorization, personnel management

evaluation, personnel action processing

and recordkeeping. Manages the merit

promotion, special hiring and

placement programs.

Provides leadership, oversight, and

coordination for the planning, analysis,

and development of human resource

policies and programs. Serves as liaison

between ACF, the Department, and the

Office of Personnel Management.

Provides technical advice and assistance

on policy, legal and regulatory matters.

Formulates and interprets policies

pertaining to all areas related to

personnel administration and

management. Formulates and interprets

new human resource programs and

strategies.

Formulates and oversees the

implementation of ACF-wide policies,

regulations and procedures concerning

all aspects of the Senior Executive

Service (SES), and SES equivalent

recruitment, staffing, position

establishment, compensation, award,

performance management and other

related personnel areas. Manages the

performance recognition systems and

the responsibilities of the Executive

Resources Board (ERB) and the

Performance Review Board (PRB).

Coordinates the Schedule C and

Executive personnel activity with the

Office of the Secretary. Is the focal point

for data, reports, and analyses relating to

SES, Schedule C and other executive

personnel, such as those in Executive

Level positions.

Provides management advisory

service on all labor management and

employee relations issues. Plans and

coordinates ACF-wide employee

relations and labor relations activities,

including the application and

interpretation of the Federal LaborManagement Relations Program,

collective bargaining agreements,

disciplinary and adverse action

regulations, and appeals. Pursues

human relations innovations such as

alternative dispute resolutions and

serves as the focal point on all issues

pertaining to the Labor-Management

Partnership Council. Provides

leadership in assuring the integrity,

effectiveness and impartiality of ACF’s

alternative dispute resolution programs,

grievances, and merit systems program.

Participates in the formulation and

implementation of policies, practices

and matters affecting bargaining unit

employees’ working conditions by

assuring management’s compliance with

the Federal Labor Relations Program (5

U.S.C. Chapter 71).

Administers ACF’s personnel security

responsibilities and ethics program.

Coordinates the ethics program with the

Department’s Office of Special Counsel

for Ethics.

K. The Office of Staff Development

and Organizational Resources (OSDOR)

provides leadership in directing and

managing agency-wide staff

development and training activities for

ACF. The Office is responsible for the

functional management of all program,

common needs and management

training in the agency, including policy

development, guidance, and technical

assistance and evaluation of all aspects

of program, career, employee,

supervisory, management, executive

and organizational development.

Provides leadership in implementing

the recommendations of the Staff

Development and Training Team by

managing/overseeing and monitoring

the ACF Training Resource Center and

institutionalizing long-term

developmental training for ACF

employees. Support the daily work and

special projects of ACF employees by

managing the Information Resource

Center (library).

The Office serves as the principal

source of advice through the Deputy

Assistant Secretary for Administration

to the Assistant Secretary on

organizational design by collaborating

with staff to develop high-leverage,

tailored solutions to achieve measurable

outcomes and to transform the agency to

a quality organization that supports

ACF’s vision, values and goals. The

Office advises the Assistant Secretary

through the Deputy Assistant Secretary

for Administration on all aspects of ACF

organizational analysis including:

planning for new organizational

elements; and planning, organizing and

performing studies, analysis and

evaluations related to structural,

functional and organizational issues,

problems and policies to ensure

organizational effectiveness. Conducts

the review process for ACF
Federal Register / Vol. 63, No. 1 / Friday, January 2, 1998 / Notices 87

reorganization proposals. Acts as liaison

with the HHS Office of the Assistant

Secretary for Management and Budget to

coordinate organizational proposals

requiring Secretarial approval; prepares

functional statements and official

organizational charts. Administers

ACF’s system for review, approval, and

documentation of delegations of

authority and maintains the guidelines

related to the delegations of authority.

L. The Office of Administrative

Services and Facilities Management

(OASFM) directs and manages ACF’s

administrative support services,

facilities management programs and

activities.

Provides agency-wide guidance on

administrative issues; prepares,

coordinates and disseminates

information, policy, and/or procedural

guidance on administrative and

facilities management issues. Directs

and/or coordinates management

initiatives to improve ACF

administrative and facilities

management services with the goal of

continually improving services while

reducing costs.

Maintains budgetary controls on

administrative services accounts,

reconciling accounting reports and

invoices, and monitoring all spending.

Controls OASFM Visa credit card for

small purchases. Establishes and

manages contracts and/or blanket

purchase agreements (BPAs) for

administrative support and facilities

management services, including space

design, building alteration and repair,

telecommunications, reprographics,

physical security, moving, labor, records

and property management and

inventory, systems furniture

acquisitions and assembly, fleet

management, and the Information

Resource Center (library).

Provides management and oversight

of ACF mail delivery services and

activities, including Federal and

contractor postal services nationwide,

covering all classes of U.S. Postal

Service mail, priority and express mail

services, and courier services, etc.

Directs all activities associated with

the ACF Master Housing Plan, including

coordination and development of the

agency long-range space budget;

planning, budgeting, identification,

solicitation, acceptance and utilization

of office and special purpose space,

repairs, and alterations; principal

liaison with General Services

Administration (GSA) and other Federal

agencies, building managers and

facilities engineers, architects and

commercial representatives, for space

acquisition, negotiation of lease terms,

dealing with sensitive issues such as

handicapped barriers, space shortages,

and security. Develops and maintains

space floor plans and inventories,

directory boards, and locator signs.

OASFM serves as the lead for ACF in

coordination and liaison with

Departmental, GSA, Federal Protective

Service, and other Federal agencies on

implementation of Federal security

directives. Responsible for planning and

executing the Agency’s environmental

health, safety, and physical security

programs, ensuring that appropriate

occupational health and safety and

occupant emergency evacuation plans

are in place. Serves as principal liaison

with private and/or Federal building

managers for all administrative services

and facilities management activities.

Responsible for issuing, and managing

and controlling badge and cardkey

systems to control access to agency

space for security purposes.

Develops and/or implements agency

telecommunications management policy

in accordance with Federal regulations

and procedures. Reviews and directs

payment of all agency telephone

invoices. Recommends and advises on

the design and function of

telecommunications systems, based on

user needs, costs and technological

availability. Communicates directly

with private industry service providers

to coordinate the acquisition,

installation and maintenance of voice/

data telecommunications equipment

and systems. Responsible for other

sources of communications capability

such as pagers, cellular phone service,

cable TV service, and audio

conferencing equipment and service.

Coordinates the implementation of

personal video and video conferencing.

Updates and maintains the ACF LANbased telephone directory, handles the

distribution of all commercial

directories, and updates and maintains

the databases for telephone lines, and

equipment inventories.

Plans, manages/operates employee

transportation programs, including

shuttle service and fleet management,

employee and visitor parking, and

commuter services and programs

including transit subsidies and

ridesharing. Develops and implements

ACF travel policies and procedures

consistent with Federal requirements.

Provides technical assistance and

oversight; coordinates ACF use of the

Travel Management System; manages

employee participation in the American

Express Credit Card program for travel.

Purchases and tracks common use

supplies, stationery and publications;

manages equipment repair services and

reprographics management activities;

controls and maintains equipment and

personal property inventories; develops

and coordinates records (paper) and

forms management, and real property

activities.

VIII. Within Chapter K, replace the

term ‘‘Deputy Assistant Secretary for

Program Operations’’ with ‘‘Deputy

Assistant Secretary for Administration.’’

Dated: December 24, 1997.

Olivia A. Golden,

Assistant Secretary for Children and Families.

[FR Doc. 97–34217 Filed 12–31–97; 8:45 am]

BILLING CODE 4184–01–P

DEPARTMENT OF HEALTH AND

HUMAN SERVICES

Food and Drug Administration

[Docket No. 97M–0521]

Richard-James, Inc.; Premarket

Approval of SILIKON 1000-Silicone Oil

AGENCY: Food and Drug Administration,

HHS.

ACTION: Notice.

SUMMARY: The Food and Drug

Administration (FDA) is announcing its

approval of the application submitted

by Richard-James, Inc., Peabody, MA,

for premarket approval, under the

Federal Food, Drug, and Cosmetic Act

(the act), of the SILIKON 1000-Silicone

Oil. After reviewing the

recommendation of the Ophthalmic

Devices Panel, FDA’s Center for Devices

and Radiological Health (CDRH)

notified the applicant, by letter of

September 25, 1997, of the approval of

the application.

DATES: Petitions for administrative

review by February 2, 1998.

ADDRESSES: Written requests for copies

of the summary of safety and

effectiveness data and petitions for

administrative review to the Dockets

Management Branch (HFA–305), Food

and Drug Administration, 12420

Parklawn Dr., rm. 1–23, Rockville, MD

20857.

FOR FURTHER INFORMATION CONTACT:

James F. Saviola, Center for Devices and

Radiological Health (HFZ–460), Food

and Drug Administration, 9200

Corporate Blvd., Rockville, MD 20850,

301–594–2018.

SUPPLEMENTARY INFORMATION: On

February 22, 1995, Richard-James, Inc.,

Peabody, MA 01960, submitted to CDRH

an application for premarket approval of

the SILIKON 1000-Silicone Oil. The

device is an intraocular fluid and is

indicated for use as a prolonged retinal

tamponade in selected cases of

complicated retinal detachments where

other interventions are not appropriate