VI. FTC Mailing List Systems of Records

FTC-VI-1

SYSTEM NAME:

Mailing and Contact Lists–FTC.

SECURITY CLASSIFICATION:

Not applicable.

SYSTEM LOCATION:

Federal Trade Commission, 600 Pennsylvania Avenue, NW., Washington, DC 20580. 

See Appendix III for other locations where records may be maintained or accessed. 

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who have indicated an interest in receiving FTC materials or who are

participants or contacts in matters under consideration at the FTC; other individuals who may be

regular resources, contacts, or leads for various FTC subject matter areas or programs.

CATEGORIES OF RECORDS IN THE SYSTEM:

System records contain some or all of the following: name; title; company or

organization; mailing address; e-mail address; telephone number; date. This system includes

bulk order mailing lists, sign-in sheets or rosters compiled at meetings and workshops held at or

by the FTC, contact lists developed from publicly available information or information provided

by the relevant individual (e.g., business cards), or other similar, miscellaneous contact and

address lists. 

This system excludes mailing or contact lists or similar records collected or maintained

under other FTC systems of records. For example, addresses or other contact information for

individuals who make requests through the FTC’s Consumer Response Center to be mailed FTC

materials are covered by FTC IV-1 (Consumer Information System–FTC). Mailing lists

prepared for serving official documents in Commission proceedings or for other law

enforcement purposes (e.g., administering consumer redress) are covered by FTC I-1 (Nonpublic

Investigatory and Other Nonpublic Legal Program Records–FTC). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Federal Trade Commission Act, 15 U.S.C. 41 et seq.
PURPOSE(S):

To assist the Commission in the distribution of documents and information to individuals

who request such materials; to maintain lists of media, Congressional, business, or other contacts

for future reference. 

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING

CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

Records in this system may be compiled by or disclosed to FTC contractors in fulfilling

requests for FTC materials or sending other FTC communications to individuals covered by this

system.

See Appendix I for other ways that the Privacy Act permits the FTC to disclose system

records outside the agency. 

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None, except as authorized under 5 U.S.C. 552a(b)(12) when trying to collect a claim of

the Government. See Appendix I.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper or electronic format. Electronic records may be stored using commercial software

applications. 

RETRIEVABILITY:

Indexed by individual’s name. When records are stored electronically, records may also

be searched and retrieved by other data, such as by phone number, address, ZIP or area code, etc.

SAFEGUARDS:

Access is restricted to FTC personnel or contractors whose responsibilities require

access. Paper records are maintained in lockable offices or file cabinets. Access to electronic

records is controlled by “user ID” and password combination and/or other electronic access or

network controls (e.g., firewalls). FTC buildings are guarded and monitored by security

personnel, cameras, ID checks, and other physical security measures.

RETENTION AND DISPOSAL:

Records are retained until the individual requests deletion from the agency’s list, or when

distribution of records from the associated matter is not anticipated, or as otherwise prescribed
under record schedules and procedures issued or approved by the National Archives and Records

Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Associate Director, Division of Consumer and Business Education, Federal Trade

Commission, 600 Pennsylvania Avenue, NW., Washington, DC, 20580. 

Director, Office of Public Affairs, Federal Trade Commission, 600 Pennsylvania Avenue,

NW., Washington, DC, 20580. 

For all other FTC offices: Director, Records and Filings Office, Federal Trade

Commission, 600 Pennsylvania Avenue, NW., Washington, DC 20580.

NOTIFICATION PROCEDURE; RECORD ACCESS PROCEDURES; AND CONTESTING

RECORD PROCEDURES:

See Appendix II.

RECORD SOURCE CATEGORIES:

Individuals requesting FTC information, commercial directories or other public sources,

attendees at FTC meetings or other events, and staff members involved in Commission

proceedings.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.