[Federal Register Volume 62, Number 29 (Wednesday, February 12, 1997)]
[Notices]
[Pages 6553-6554]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-3499]


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DEPARTMENT OF THE INTERIOR

Privacy Act of 1974; Creation of a New System of Records

    Notice is hereby given that the Department of the Interior proposes 
to create a new system of records, INTERIOR/USGS-27, pursuant to the 
provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a(r)), 
and Office of Management and Budget Circulation No. A-130, Appendix I.
    This system of records is being created by the U.S. Geological 
Survey (USGS) to provide and maintain an employee/visitor 
identification and access control system at the National Center 
building under 5 U.S.C. 301, 6101, and 43 U.S.C. 1457. The information 
included in the system of records is directly related to records of 
USGS employees and contractors that have been issued a USGS 
identification card/access badge and records of individuals entering 
and existing the USGS National Center building utilizing the access 
control system.
    Any persons interested in commenting on this new system of records 
may do so by submitting comments in writing to the U.S. Geological 
Survey, Bureau Security Manager, Office of Management Services, Office 
of Program Support, Mail Stop 250, National Center, 12201 Sunrise 
Valley Drive, Reston, Virginia 20192. This system of records will 
become effective March 24, 1997, unless the Department receives 
comments that will result in a contrary determination.
    The new system description, ``Office of Management Services (OMS) 
Badging and Access Control System, INTERIOR/USGS-27'' will read as set 
forth below.

    Dated: February 4, 1997.
Gary W. Kramer,
Acting Chief, Office of Management Services.
INTERIOR/USGS-27

SYSTEM NAME:
    Office of Management Services (OMS) Badging and Access Control 
System--Interior, USGS-27.

SYSTEM LOCATION:
    Records are stored at U.S. Geological Survey sites in three 
locations:

(1) U.S. Geological Survey, Safety and Security Management Office, 
National Center Rm. 1A102, 12201 Sunrise Valley Drive, Reston, Virginia 
20192
(2) U.S. Geological Survey, Branch of Facilities Management, National 
Center Rm. 6A109, 12201 Sunrise Valley Drive, Reston, Virginia 20192
(3) U.S. Geological Survey, Branch of Facilities Management, National 
Center Rm. 6A458, 12201 Sunrise Valley Drive, Reston, Virginia 20192

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    USGS employees and contractors who receive a USGS identification 
badge that is also an access control system card key for the National 
Center.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 6101, and 43 U.S.C. 1457.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records of all USGS employees and contractors that have been issued 
a U.S. Geological Survey identification badge that is also an access 
control system card key for the National Center. Records of individuals 
entering and exiting the National Center utilizing the access control 
system to include the times of ingress and egress. Information 
identifying the employee of contractor: Name, social security number, 
photograph, organization/division or office of assignment, office phone 
number, cared serial number, access levels, date issued, expiration 
date, signature, and cancellation information.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USER:
    The primary uses of the records are:
    (1) To maintain accountability records of identification badges 
issued to USGS employees and contractors by the USGS, Office of 
Management Services; and
    (2) To assess building security requirements and verify the access 
status of individuals by the USGS, Safety and Security Management 
Office.
    Information in the system may be used as follows:
    (1) To verify time and attendance records by supervisors and 
managers of individuals in the system;
    (2) By employees or contraltos to determine their individual access 
status; and
    (3) By the appropriate organization within the USGS to identify 
current employment status.
    In addition to those disclosures generally permitted under 5 U.S.C. 
522a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of the 
Interior as a routine use pursuant to 5 U.S.C. 522a(b)(3) as follows:
    (1) To Members of Congress to respond to inquiries made on behalf 
of individual constituents that are recorded subjects;
    (2) To the General Services Administration, Federal Protective 
Service, to assess building security requirements and standards and by 
Federal, State, and local law enforcement agencies to verify the access 
status of individuals during the course of criminal investigations or 
emergency response situations;
    (3) To representative of the General Services Administration or the 
National Archives and Records Administration who are conducting records 
management inspections under authority of 44 U.S.C. 2904 and 2906; and
    (4) To security services companies providing monitoring and 
maintenance support to permit servicing the system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in computerized form on two non-removable hard 
disks with backups on diskettes. Report

[[Page 6554]]

listings are provided to the appropriate organization for update 
purposes and then destroyed.

RETRIEVABILITY:
    Records are indexed by name of individual, social security number, 
organization, access levels, and card serial number.

SAFEGUARDS:
    The computers are key locked with access to the records password 
and user ID controlled. Audit trails are established for recording 
changes to the records. The appropriate Privacy Act warning notice 
appears on the computer screen when working with the records containing 
Privacy Act information. Frequent backups for restoration after 
unintentional destruction occur. The backup diskettes are stored in a 
locked and controlled room.

RETENTION AND DISPOSAL:
    Records are disposed of as provided in the USGS General Records 
Disposition Schedule, Item 306-20b, and General Records Schedule 11, 
Item 4.

SYSTEM MANAGER(S) AND ADDRESS:
Acting Bureau Security Manager, U.S. Geological Survey, 250 National 
Center, Reston, Virginia 20192
Chief, Support Services Section, U.S. Geological Survey, 209 National 
Center, Reston, Virginia 20192

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records should be addressed to 
the appropriate System Manager. A written, signed request stating that 
the requester seeks information concerning records pertaining to him/
her is required. Sec. 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    A request for access should be addressed to the pertinent System 
Manager. The request must be in writing and be signed by the requester. 
The request must meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
and must meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    (1) Individual employees or contractors, (2) Supervisors, (3) 
Division or Office Administrative Officers.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
[FR Doc. 97-3499 Filed 2-11-97; 8:45 am]
BILLING CODE 4310-31-M